HomeMy WebLinkAbout12/19/2000j- --- ------ -
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Tuesday, December 19, 2000
5:30 p.m. — Study Session CC -8
,
6:30 p.m. — Regular Meeting
South Coast Air Quality Management District
Main Auditorium
21.865 East Copley Drive
Diamond Bar, CA 91765
Mayor Bob Huff
Mayor Pro Tem Carol Herrera
Council Member Eileen Ansayi
Council Member Wen Chang
'Council Member Debby O'Connor
Interim City Manager James DeStefano
City Attorney Michael Jenkins
City Clerk Lynda Burgess
Copies of staff reports or other wfitten documentation relaft to agenda items are on Me
in the Office of the City Clerk and ate available for public inspection. If you.have questions regarding
an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours.
In an effort to comply with the requirements of Tide 11 of the Americans with. Disabilities Act of 1990,
the City of Diamond Bar requires that any person in need of any type of special equipment, assistanceI
or accommodation(s) in order to communicate at a City public meeting, must inform
the City Clerk a minimum of 72 hours prior to the scheduled meeting
Have online ac ss? City Council Agendas are now available on the
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c
City of Diamond Bar's web site at ww\Ai.CityofDiamondBar.coM
Please refrainfromsmoking, eating or drinking in the Council Chambers.
The City ofDiamondBaruses recycled paper and, encounagasyou to do the same.
DIAMOND BAR CITY COUNCIL RULES
(ALSO APPLIES TO COIVMSSION AND CO1VMTTEE MEETINGS)
PUBLIC INPUT
"'--The meetings ofthe Diamond Bar City Council are open to the public. A member ofthe public may address the Council on the subject of one or more
agenda items and/or other items of interest which are within the subject matter,jurisdiction ofthe Diamond Bar City Council. A request to address the
Council should be submitted in person to the City Clerk
As a general rule the opportunity for public comments wilt take place at the discretion ofthe Chair. However, in order to facilitate the meeting,
persons who are interested parties for item
limit the public input on any item or thea may be requested to give their presentation at the time the item is called on the calendar. The Chair may
total
business ofthe Council amount of time allocated for; Public testimony based on the number of people requesting to. speak and the
Individuals are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a
Positive business meeting environment are viewed as attacks against the entire.City Council and will, not be tolerated Your cooperation is greatly
appreciated
In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public. comment on items previously
considered by the Council. (Does not apply to Committee meetings,)
In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council
meeting' In case of emergency, or when a subject matter arises subsequent to the posting ofthe agenda, upon making certain findings the Council may
act on an item that is not on the posted agenda.
CONDUCT IN THE CITY COUNCIL CHAMBERS
The Chair shall order removed from the Council Chambers any person who commits the
Diamond Bar City Council. following acts in respect to a regular or special meeting ofthe
A. Disorderly behavior toward the Council or any member of the staffthereaf, tending to interrupt the due and orderly
course of said meeting
B. A breach ofthe peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of
said meeting
C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the
Board; and
D. Any other unlawful interference with the due and orderly conduct of said meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting.
Agendas are available electronically and may be accessed by a personal computer through a phone modem
Every meeting of the City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge.
ADA REQUIREMENTS
A cordless.microphone is available for those persons with mobility impairments who cannot access the public speaking area Sign language interpreter
services are also available by giving notice at least three business days in advance ofthe
and 5 p.m. Monday through Friday. meeting, please telephone (909) 860-2489 between 8 a.m.
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909)860-2489
Computer Access to Agendas (909) 860 -LINE
General Information (909) 860-2489
NOTE: ACTION MAY TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA.
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Next Resolution No. 2000 - 59
Next Ordinance No 07 (2000)
STUDY SESSION: 5:30 p.m. ,AQMD Room CC -8
Consideration of Issues related to Storm Water 'Management; Permitting, TMDLs
SUSMP, and Membership in the Coalition for Practical Regulation
1. CLOSED SESSION: None
2. CALL TO ORDER 6`.30 p.m., December 19, 2000
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Pastor Mark Hopper, Evangelical Free
Church of D.B.
ROLL CALL: Council Members Ansari, Chang,
O'Connor, Mayor Pro Tem Herrera, Mayor Huff
APPROVALpOF AGENDA: Mayor
3A. ; SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.A.1 Presentation of donation for memorial bench at Sycamore Canyon Park by
Carol Wilt, with Coldwell Banker in memory of Hal Sturim.
3.A.2 Presentation of I Certificate of Recognition to Diamond Bar High School
Principal, Dennis Paul; Band Director, Tim Brian; and Dean of Vocational
Creative Arts, Karen Stepp for their outstanding achievement of being
selected as one of the High School bands performing in the 2001 Rose
Parade.
3B. CITY MANAGER REPORTS AND RECOMMENDATIONS:
4. 4.a PUBLIC COMMENTS: "Public Comments" is the time
reserved on eachregularmeeting agenda to provide an opportunity for members
of the public to directly address the Council on Consent Calendar items or matters
of interest to the public that are not already scheduled for consideration on this
agenda. Although the City Council values your comments, pursuant to the Brown
Act, the Council. generally cannot take any action on items not. listed on the posted
agenda. Please complete a Speaker's Card and -give it to the City Clerk
DECEMBER 19, 2000 PAGE 2
(completion of this form is voluntaly)L There is a five-minute maximum time limit
when addressing the City Council
4.b RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of
the City Council may briefly respond to public comments but no extended
discussion and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 HOLIDAY DIAMOND RIDE -'November 24, 2000 — January 2, 2001 — Free
door to door taxicab services to and from any commercialfretaii center in the
City to all, residents (must be at least 17 years of age, or accompanied by an
adult);
5.2 DIAMOND BAR COMMUNITY FOUNDATION — December 21, 2000 — 7:00
P.M., CC -8, AQMD, 21660 E. Copley Dr.
5.3 PARKS AND RECREATION COMMISSION —December 21, 2000 — 7:00
P.M., AQMD Board Hearing Room, 21865 E. Copley Dr.
5.4 CHRISTMAS TREE RECYCLING PROGRAM — December 26, 2000 —
January 13, 2001 — Recycling of holiday trees through the disposal
company,
5.5 CHRISTMAS%NEW YEAR'S DAY HOLIDAYS — City Offices will be closed
Monday, December 25, Tuesday, December 26, 2000 and Monday, January
1, 2001 in observance of the Christmas and New Year's Holidays. City
Offices will reopen on December 27, 2001 at 8:00 a.m. and Tuesday,
January 2, 2001 at 8:00a.m.
5.6 CITY COUNCIL MEETING — January 2, 2001 — 6:30 p.m., AQMD Auditorium,
21865 E. Copley Dr.
5.7 SPECIAL CITY COUNCIL MEETING — January 4, 2001 —10:00 a.m., City
Hall, Conference Room A, 21660 E. Copley Dr.
5.8 PLANNING COMMISSION — January 9, 2001 — 7:00 p.m.; AQMD Auditorium,
21865 E. Copley Dr.
5.9 TRAFFIC AND TRANSPORTATION COMMISSION - January 11 2001
7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr.
6. CONSENT CALENDAR:
DECEMBER 19, 2000 PAGE 3
6.1 APPROVAL OF MINUTES:
6.1 .1 Special Meeting of November 14, 2000 Approve as submitted.
6. 1.2 , Regular Meeting of December 5, 2000 — Approve as submitted.
Requested by: City Clerk -
6.2 PLANNING COMMISSION MINUTES — Regular Meeting of October 24, 2000
— Receive and File.
Requested by: Planning Division
6.3 VOUCHER REGISTER — Approve Voucher Register dated'' December 19,
2000 in the amount of $575,821.25.
Requested by: -Finance Division
6.4 TRANSMITTAL OF COMPREHENSIVE ANNUAL: FINANCIAL REPORT AND
FINAL AUDIT REPORTS FOR THE YEAR ENDED JUNE 30, 2000 — The
City's ,Finance Department, in concert with the City's independent firm, of
Conrad and Associates, L.L.P. has ;prepared the FY 1999-2000
Comprehensive Annual Financial Report, Once again this fiscal year, the
City will be submitting its Comprehensive Annual Financial Report to the
California Society of Municipal Finance Officers and to the Government
Finance Officers Association certificate of excellence award programs. (The
City has received both awards for the past five consecutive fiscal years).
The accounting firm of Conrad and Associates, L.L.P. has been retained as
auditors for the City. In conjunction with these services, final audit reports
for FY 99-00 have been prepared and are also being transmitted. As
indicated in the financial reports, the City finished the fiscal year in an
extremely positive financial position. The General Fund equity increased
from $16,217,200 to $19,065,968 during the year, an increase of
$2,838 y�768
Recommended Action: It is recommended that the City Council receive and
file the Comprehensive Annual Financial Report and Final Audit Reports for
FY 99-00 as prepared by the City Finance Department and Conrad and
Associates,' L.L.P.
Requested by: Finance` Division
i
6.5 CLAIM FOR DAMAGES `— Filed by Walnut Valley Water District December
1, 2000.
DECEMBER 19, 2000 PAGE 4
Recommended Action It is recommended that the City Council deny the
Claim for Damages filed and refer the matter for further action to the Claims
Manager.
Requested by: City Clerk
6.6 NOTICE OF COMPLETION FOR THE SAN LEANDRO DRIVE/CHINOOK
PLACE AND BALLENA DRIVE/COVERED WAGON DRIVE
NEIGHBORHOOD DRAINAGE/STREET IMPROVEMENT PROJECT- On
June 6, 2000, Council awarded a construction contract in an amount not -to -
exceed $445,397.50 with a contingency amount of $430,000 for project
change orders to be approved by the City Manager, for a total authorization
amount of $475,397.50. On October 20, 2000, staff determined that all work
is complete and in accordance with the plans and specifications. The final
construction contract amount is $465,894.28.
Recommended Action: It is recommended that the -City Council accept the
work performed by David T. Wasden, Inc. and authorize the City Clerk to file
the Notice of Completion and to release any retention amounts thirty-five
days after the recordation date.
Requested by: Public Works Division
6.7 NOTICE OF COMPLETION FOR THE CONSTRUCTION OF THE SKATE
PARK AT PETERSON PARK - On: March 21, 2000, Council awarded a
contract to 4 -Con Engineering in the amount of $282,884 (plus a
contingency amount of $28,300 for a total authorization of $311,184) to
construct a skate park at Peterson 'Park. Construction began on Monday,
April 10, 2000 and was completed Wednesday, December 13, 2000. The
skate park opened on Saturday, July 15, 2000, however, the required turf
was held over until the Fall season, a better growing time. The turf is now
in and ,the project is ready to be accepted. The final construction contract
amount is $311,162.
Recommended Action: It is recommended that the City Council accept the
work performed by 4 -Con Engineering, direct the City Clerk to file a Notice
of Completion and release any retention amounts thirty-five 'days after the
recordation date:
Requested by: Community Services' Division
6.8 RESOLUTION NO.2000=XX: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS
FOR THE GRAND AVENUE AT GOLDEN SPRINGS DRIVE TRAFFIC
SIGNAL MODIFICATION PROJECT IN SAID CITY AND AUTHORIZING
AND DIRECTING THE CITY CLERK TO ADVERTISE TO
DECEMBER 19, 2000 PAGE 5
RECEIVE. BIDS ;— Linscott, Law and Greenspan Engineers (LLGE) has
designed and prepared the pians and specifications for the traffic signal
modification at the intersection of Grand Ave. and Golden Spgs Dr. The
proposed modification improvements include the installation of a right -turn
overlap phase for eastbound Grand Ave. to southbound Golden Spgs. Dr.,
the addition of a second northbound left -turn lane on Golden Spgs. Dr. and
installation of aright -turn overlap phase for northbound Golden Spgs. Dr. to
eastbound Grand Ave.
Recommended Action: It is recommended that the City Council adopt
Resolution No. 2000 -XX Approving Plans and Specifications for Grand Ave.
at Golden Spgs. Dr. Traffic ,signal Modification Project in said City and
Authorizing and Directing the City Clerk to Advertise to Receive Bids.
Requested by: Public Works Division
6;9 AWARD OF CONTRACTS FOR DESIGN SERVICES FOR SIX CIP
PROJECTS):
(a) AWARD OF ENGINEERING DESIGN SERVICES FOR THE
WALNUT DRIVE STREET REHABILITATION PROJECT — On October 3,
2000, the Public Works Division sent out requests for proposals for
engineering design services for the Walnut Drive Street Rehabilitation
Project. A total of eleven proposals were received on October 19, 2000.
The selection committee then short-listed three proposals. The selection
committee concurred that the best qualified consultant is GFB-Friedrich &
Assoc., Inc. for the Walnut Dr. Street Rehabilitation Project because of their
continued, high standard of excellence working with the City in the past as
well as their impressive presentation on research strengths, innovative
scope= of work & design approach, public relations views, understanding of
the City's needs and cost.
Recommended Action: It is recornrnended that the City Council award the
engineering design services contract to GFB-Friedrich & Assoc., Inc. The
project represents a total not -to -exceed fee `amount of $35,100 and a total
contingency amount of $5,000 for contract amendments) to be approved by
the City Manager, for a total authorization amount of $40,100.
(b) AWARD OF ENGINEERING DESIGN SERVICES FOR THE
PROSPECTORS. ROAD STREET REHABILITATION PROJECT - On
October 3, 2000, the Public Works Division sent out requests for
proposals for engineering design services for the Prospectors Road
Street Rehabilitation Project. A total of ten; proposals were received on
October .
o, r 19, 20Q0. The selection committee then short-listed ort ted three
The
proposals. selectFon comma#ee concurred that the best qualified
consultant is Charles Abbot Assoc., Inc. for the Prospectors Rd.
Street Rehabilitation Project because they impressively presented their
research strengths, innovative scope of work & design approach, public
relations views, understanding of the City's needs and cost.
Recommended Action: It is recommended that the City Council award the
engineering design services contract to Charles Abbott Assoc., Inc. The
project represents a total not -to -exceed fee amount of $34,370 and a total
contingency amount of $5,000 for contract amendment(s) to be approved by
the City Manager, for a total authorization amount of $39,370-
(c) AWARD OF ENGINEERING DESIGN SERVICES FOR THE AREA
3 SLURRY SEAL PROJECT - On October 3, 2000, the Public Works
Division sent out requests for proposals for engineering design services
for the Area 2 Slurry Seal Project. A� total of ten proposals were received
on October 19, 2000. The selection committee then short-listed three
proposals. The selection committee concurred that the best qualified
consultant is Advanced Applied Engineering, Inc. for the Area 3 Slurry
Seal Project because they impressively presented their research
strengths, innovative scope of work & design approach, public relations
views, understanding of the City's needs and cost.
Recommended Action: It is recommended that the City Council award the
engineering design services contract to Advanced Applied Engineering, Inc.
The project. represents a total not -to -exceed fee amount of $26,100 and a
total contingency amount of $5,000 for contract amendment(s) to be
approved by the City Manager, for a total authorization amount of $31,100.
(d) AWARD OF ENGINEERING DESIGN SERVICES FOR THE GOLDEN
SPRINGS DRIVE STREET REHABILITATION PROJECT On October 3
2000, the ;Public Works Division \sent out requests,'for proposals for
engineering design services for the Golden Springs Street Rehabilitation
Project. A total of twelve; proposals were received on October 19, 2000. The
selection committee then short-listed three proposals. The selection
committee concurred that the best qualified consultant is Dewan, Lundin &
Assoc. for the Golden Springs Drive Street Rehabilitation Project because
of their continued, high standard of excellence working with the City in the
past as well as their impressive presentation on research strengths,
innovative scope of work & design approach, public relations views,
understanding of the City's needs and cost.
Recommended Action: It is recommended that the City Council award the
engineering design services contract to Dewan, Lundin & Associates. The
project represents a total not -to -exceed fee amount of $79,300 and a total
contingency amount of $8,000 for contract amendment(s) to be approved by
the City Manager, for a total authorization amount of $87,300.
DECEMBER 19, 2000 PAGE 7
Requestedby: Public Works Division
(e) AWARD OF CONTRACT FOR THE DESIGN OF DRAINAGE AND
IRRIGATION SYSTEM IMPROVEMENTS AT PETERSON PARK - The
City Council has authorized $280,000 in the 2000/01 FY Budget for
design and construction of drainage and irrigation system improvements
at Peterson Parr. Staff released a request for proposals (RFP) and
received six proposals in response. After a review of the proposals, the
two most responsive firms were interviewed by staff. DMC Design
Groups, Inc. was determined to be the most qualified' firm.
Recommended Action: It is recommended that the City Council award the
contract for the design of drainage and 4rrigation system improvements at
Peterson Park to DMC Design Group, Inc. in an amount not to exceed
$35,723, plus a' contingency amount of $3,577 for reimbursables and
potential additional services that may be necessary including duplication
services and development of as -built plans, for a total authorization of
$39,300.
Requested by: Community Services Division -
6.10 EXTENSION OF VENDOR SERVICES FOR SPORT COURT RE-
SURFACING - Per the Purchasing Ordinance, awards for services to a
single vendor shall not exceed $15,000.without prior authorization from
Council. The City has the need to re -surface seven basketball courts and
three #ennis courts in the public parks. The estimated cost to complete this
work is $18,000. There is $20;000 included in the 2000/01 -FY budget for
this work. Staff is seeking Council authorization to extend the purchase order
amount for California Surfacing Company, the most qualified` company that
responded to the RFP, to complete this work.
,
Recommended Action: It is recommended that the City Council authorize
additional Sport Court re -surfacing to be performed by California Surfacing
Co. in` the amount not to exceed $20,000 for the 2000/01 FY.
Requested by: Community Services Division
6.11 AUGMENTATION OF CONTRACTING SERVICES AGREEMENT WITH
HULS ENVIRONMENTAL MANAGEMENT, LLC TO UNDERTAKE' A
NEW BASE YEAR WASTE GENERATION STUDY— Since 1995, the
City has contracted with Huls Environmental Management for consulting
services addressing storm water, solid waste, recycling, waste prevention
and public outreach to achieve and maintain environmental compliance in
an integrated fashion. The City's agreement with this firm was renewed
August 15, 2000. The existing agreement, allows the City to extend' and/or
augment the contract as required; consequently,' the City proposes to
DECEMBER 18, 2000 PAGE 8
augment the agreement to conduct'a new base year waste generation
study. The purpose is to establish an accurate benchmark for future
calculations as well as clearly identify the diversion rate for the year 2000,
which''is the year of compliance under AB 939:
Recommended Action: It is recommended that the City Council (a) allocate
$43,875 from unappropriated Integrated Waste Management Fund and (b)
approve and authorize ;the Mayor to execute the contract amendment with
Huls Environmental in an amount -not -to -
Mead $43,875 for services relating
to the conduct, of a new base year waste generation study.
Requested by: Public Works Division
6.12 AWARD OF CONTRACT TO BONTERRA CONSULTING TO PROVIDE
ENVIRONMENTAL DOCUMENTATION SERVICES FOR THE COMMUNITY
AND SENIOR CENTER PROJECT - This report requests approval of a
Professional Services Agreement with BonTerra Consulting to prepare the
required environmental documentation for the proposed Community and
Senior Center Project at Summit Ridge Park:
Recommended Action: It is recommendedthat the City Council approve an
agreement between the City and BonTerra Consulting in the amount of
$12,960, authorize a contingency amount of $1,296 and allocate the
necessary resources ($14,256.00) from General Fund reserves:
Requested by: City Manager
7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be
heard.
7.1 PUBLIC HEARING - RESOLUTION NO. 89-75A: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING ANIMAL
CONTROL, SHELTER AND LICENSING FEES At its November 7, 2000
meeting, Council approved the FY 00-01 contract for animal control services
through Inland Walley Humane Society (IVHS). The motion included setting
a public hearing to adopt a resolution amending animal control, shelter and
licensing fees as recommended by IVHS. , Proper notice ,was published
pursuant to Government Code 66018. There have been no increases to the
fee schedule since incorporation. By adopting Resolution No. 89-75A, IVHS
agreed to keep the agreement at its current rate ($65,244) for FY 00-01.
Without the adoption of the fee schedule, there would be an increase of
$7,247 to the FY 00-01 agreement.
Recommended Action: It is recommended that the City Council open the
public hearing, receive testimony and adopt Resolution No. 89-75A, to
amend animal control, shelter and licensing, fees.
DECEMBER 19, 2000 PAGE 9
Requested by: City Manager
7.2 INTRODUCTION OF THE GENERAL PLAN AMENDMENT NO. 2000-01
FOR THE 2000 TO 2005 HOUSING ELEMENT -The Housing Element of
the General Plan is a comprehensive assessment of current and
projected housing needs for all segments of the community and all
economic groups. In addition; it embodies policy for providing adequate
housing and includes action programs for this purpose. State
Government Code Section 65588 (0)(5) requires that the Housing
Element of the General Plan be updated every five years. D.B. is
proposing to amend the current General Plan Housing Element for the
2000-05 time period. This proposal would revise the 1995 Housing
Element in conformance with current State of California requirements.
Recommended Action; It is recommended that the City Council open the
public hearing, receive a presentation from the City Consultant, receive
public testimony, and continue the item to January 16, 2001;
Requested by:. Planning Division
7.3 CONDITIONAL USE PERMIT NO. 2000-04AND DEVELOPMENT REVIEW
NO. 2000-10 — Appeal of a Planning Commission denial of a request, by
Nextel Communications to install two 25 ft. high camouflaged monopoles
with six antennas, equipment cabinets and a block wall equipment
enclosure, to be located adjacent to an existing unmanned co -located
wireless telecommunication facility on a portion of a 10.05 acre site.
Recommended Action: It is recommended that the City Council continue the
public hearing to January 16, 2001.
Requested' by: City Clerk
8. OLD BUSINESS:
8.1' CONSIDERATION FOR THE ELIMINATION OF THE SIX -BALL RULE ON
THE TENNIS COURTS OF THE PUBLIC PARKS IN DIAMOND BAR A
group of residents who use the tennis courts in the public parks have
requested that the rule that limits there to using ar maximum of six tennis balls
while 'playing tennis be abolished. The purpose of the six -ball rule is to
identify unauthorized tennis instructors using the public tennis courts for
personal financial gain. All of the unauthorized instructors encountered by
staff use a basket of tennis balls so they can efficiently teach their students,
who normally pay by the half hour. The Parks and Recreation Commission
received extensive residents' input and reviewed their concerns at two
different regular meetings, which were conducted on October 2e and
November 16th. The Commission believes that the six -ball rule should be
DECEMBER 19, 2000 PAGE 10
9.
eliminated and that another method should be used to identify
unauthorized instructors. Staff believes that if the six -ball rule is
eliminated, then an ordinance will be needed to strengthen the prohibition
of unauthorized tennis instruction on the City's tennis courts in the public
parks.
Recommended Action: It is recommended by the Parks and Recreation
Commission: 1) That Rule No. 5 (sixrball limit) :be abolished. 2) That an
absolute 30 -minute time limit prevails when other players are waiting. 3)
That fines for unauthorized instructors be imposed: 4) That the City post
additional signage stating harsher restrictions on unauthorized instructors
(List fine amounts on these new signs and state that the City may seek a
restraining orderfor repeat offenders). It is further recommended by staff
that if Council supports theelimination of the sic -ball rule, that Council direct
staff to present an ordinance at a future Council meeting to strengthen the
prohibition of unauthorized instructors on the tennis courts in the public
parks in Diamond Bar and to provide a specific Municipal Code number to
place on the sign, recommended in item #4 above.
Requested' by: Community Services Division
NEW BUSINESS
9.1 CONSIDERATION OF COUNCIL COMMITTEE APPOINTMENTS
Recommended Action: It is recommended that the City Council make
appointments as appropriate.
Requested by: Mayor
9.2 ORDINANCE NO.OX(2000) —AN ORDINANCE OF THE CITY OF DIAMOND
BAR AMENDING THE STORM WATER AND URBAN RUNOFF
POLLUTION CONTROL ORDINANCE TO PROVIDE STORM WATER
POLLUTION CONTROL FOR PLANNING AND CONSTRUCTION OF NEW
DEVELOPMENT AND REDEVELOPMENT PROJECTS AND AMENDING
THE DIAMOND BAR MUNICIPAL ,CODE - The State Water Resources
Control Board (Board) received a petition for review of � the actions and
failures to act on the part of 1he Regional Water Quality Control Board
(Regional Board) on February 25, 2000, from a number of cities and co
petitioners concerning the Standard Urban Storm Water Mitigation Plan
(SUSMP). The Board subsequently held a hearing on June 7 and 8, 2000
to receive testimony and draft an order related to the petitioners' filing. On
October 5, 2000, the Board issued the final order concerning SUSMP that
extended the deadline for storm water permittees to adopt ordinances
implementing SUSMP requirements from September 8, 2000 to January 15
2001, and for effective dates of the final SUSMP requirements from October
Recommended Action: It is recommended that the City Council approve for
first reading by title only and waive full reading of Ordinance No. QX(2000)
of the City of Diamond: Bar Amending the Storm Water and Urban Runoff
Pollution Control Ordinance to Provide Storm Water Pollution Control for
Planning and Construction of New Development and Redevelopment
Projects and Amending the Diamond Bar Municipal Code.
Requested by: Public Works Division
9.3 LIGHT EMITTING DIODE (LED) TRAFFIC SIGNAL CONVERSION AND
REBATE PROGRAM In September 2000, Southern California Edison
(SCE) offered a cash rebate program to cities to encourage the retrofit of
incandescent traffic signals with qualifying LED lamps/bulbs The goalis to
reduce peak period demand and be operational by June 1, 2009. This
program rebates the City for the material/equipment costs. City staff
submitted a reservation request on September 29, 2000 to reserve our
funds. Forty-eight' of the city's signals would be eligible for retrofitting. For
a full rebate the equipment must be installed prior to June 1, 2001. A cost
benefit analysis was completed by staff that indicates the City would be able
to replace its incandescent traffic signals with the LED `lampstbulbs, as well
as to paint those needed signal heads concurrently. With the rebate that
covers much of the material costs and the energy savings, the Ccity would
be able to recover the costs in a period of approximately two years.
Recommended Action: It is recommended that the City Council 1)
appropriate funds from the unappropriated General Fund in the amount of
$178,320 for the LED Traffic Signal Conversion and Rebate Program, and
2) authorize the City Manager to 'execute the LED Traffic Signal
Application/Contract for rebates in the amount of $121,927.,92 with Southern
California Edison,
Requested by: Public Works Division
RECESS TO REDEVELOPMENT AGENCY
Next Resolution No. RA 2000-02
1. CALL TO ORDER: Chairman
ROLL CALL: Agency Members Herrera, Huff, O'Connor,
VC/Ansari, C/Chang
2. PUBLIC COMMENTS: "Public Comments" is the time reserved on
each regular meeting agenda to provide an opportunity. for members of the public
DECEMBER 19, 2000 PAGE 12
to directly address the Agency on Consent Calendar- items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the Redevelopment Agency values your comments, pursuant to the Brown
Act, the Agency generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the Agency Secretary
f-mmnlotinn of fhis formie veli rr%f.ftMA Tk1e.— ... — s:,,.,
when addressing- the Redevelopment 6gencv
3. CONSENT CALENDAR:
3.1 APPROVAL OF MINUTES- Regular Meeting of December 5, 2000
Approve as submitted.
Requested by: Agency Secretary
3.2 VOUCHER REGISTER — Approve Voucher Register dated December 19,
2000 in the amount of $1,089.77.
Requested by: Finance Division
3.3 TRANSMITTAL OF ANNUAL FINANCIAL REPORT AND FINAL AUDIT
REPORT FOR THE YEAR ENDED JUNE 30, 2000 The Agency's audit
firm of Conrad and Associates, L.L.P. has .prepared the Fiscal Year 1999-
2000 Annual Financial Statement and Independent Auditor's Report for the
Redevelopment Agency.
Recommended Action: It is recommended that the Redevelopment Agency
receive and file the Fiscal Year 1999-2000 Annual Financial' Statement and
Independent Auditor's Report for the Redevelopment Agency.
x
i
Requested by: Finance Division
4. PUBLIC HEARINGS: None
5. OLD BUSINESS: None
6. NEW BUSINESS: None
7. AGENCY MEMBER COMMENTS Items raised by individual Agency Members
are for Agency discussion. Directionmay be given at this meeting or the item may
be scheduled for action at a future meeting.
RECONVENE CITY COUNCIL MEETING:
10. COUNCIL SUB -COMMITTEE REPORTS':
CITY OF DIAMOND BAR
NOTICE OF PUBLIC MEETING
AND AFFIDAVIT OF POSTING
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES) SS.
CITY OF DIAMOND BAR )
The Diamond Bar City Council will hold a Study Session at 5:30 p.m.,. in Room CC-
8 and a Regular Meeting at 6:30 p.m. in the Auditorium of the South Coast Air Quality
Management District (SCAQMD), at 21,660 E. Copley Drive, Diamond Bar, California on
December 19 2000.
I, Lynda Burgess declare as follows:
I am the City Clerk in the City of Diamond Bar; that a copy of the agenda for the
Study Session and Regular Meeting to be held on December 19, 2000 was posted at
the proper locations,
declare under penalty lof perjury under the laws of the State of California that
the foregoing is true and correct and that this Notice and Affidavit was executed this
15th day of December, 2000, at Diamond Bar, California.
/s/ Lynda Burciess.
Lynda Burgess, City Clerk
City of Diamond Bar
I expect to address the Council on the subject agenda item. Please have the Council Min
name and address as written above:. utes reflect my
Signature
CITY OF DIAMOND BAR
"QUICK CAP" MINUTES
DECEMBER 19, 2000
STUDY SESSION:
M/Huff called the Study Session to order at 5:36 p.m. in Room CC -8 of the South
Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA.
Roll Call: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera and
Mayor Huff.
Also present were: James DeStefano, Interim City Manager; Mike Jenkins, City
Attorney; David Liu, Public Works Director and Lynda Burgess, City Clerk.
Consideration of Issues related to Storm Water Management, Permitting, TMDLs,
SUSMP, and Membership in the Coalition for Practical Regulation.
ADJOURNED STUDY SESSION: M/Huff adjourned the Study Session at 6:25 p.m.
1. CLOSED SESSION: None
2. CALL TO ORDER: M/Huff called the meeting to order at 6:33 p.m. in the
Auditorium of the South Coast Air Quality Management District, 21865 E. Copley
Dr., Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Herrera led The Pledge of
Allegiance.
INVOCATION: None given.
ROLL CALL: Council Members Ansari, Chang,
O'Connor, Mayor Pro Tem Herrera, Mayor Huff
Also present were: James DeStefano, Interim City Manager; Mike Jenkins, City
Attorney; David Liu, Public Works Director; Bob Rose, Community Services Director;
Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing.
Director and Lynda Burgess, City Clerk.
APPROVAL OF AGENDA: No changes requested.
3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS;
3.A.1 Donation for memorial bench at Sycamore Canyon Park presented by Carol
Wilt, with Coldwell Banker, in memory of Hal Sturim.
3.A.2 PresentedCertificates of Recognition to Diamond Bar High School Principal,
Denis Paul; Band Director, Tim Bryan; and Dean of Vocational Creative Arts,
Karen Stepp for outstanding achievement of being selected as one of the
High School bands performing in the 2001 Rose Parade.
DECEMBER 19, 2000 PAGE 2
3.A.3 Presentation of Certificate of Recognition to Former Mayor Debby O'Connor
by Roman Navarro representingAssemblyman Pacheco.'
3B. CITY MANAGER REPORTS AND RECOMMENDATIONS:
4. 4.a PUBLIC COMMENTS: Martha Bruske, asked about the City's
current and future relationship with the City of Industry.
4.b RESPONSE TO PUBLIC COMMENT: M/Huff responded to Mrs. 6ruske by
stating that the City of Industry is the largest property owner within D.B. and pointed
out that fostering good relationships with them can have positive benefits for both
agencies.
5. SCHEDULE OF FUTURE EVENTS:
5.1 HOLIDAY DIAMOND RIDE - November 24, 2000 — January 2, 2001 — Free
door to door taxicab services to and from any commercial/retail center in the
City to all residents (must be at least 17 years of age, or accompanied by an
adult).
5.2 DIAMOND BAR COMMUNITY FOUNDATION December 21, 2000 — 7:00
P.M., CC -8, AQMD, 21865 E. Copley Dr.
5.3 PARKS AND RECREATION COMMISSION — December 21, 2000 — 7:00
p.m., AQMD Board Hearing Room, 21865 E. Copley Dr.
5.4 CHRISTMAS TREE RECYCLING PROGRAM — December 26, 2000 —
January 13, 2001 Recycling of holiday trees through the disposal company.
5.5 CHRISTMAS/NEW YEAR'S DAY HOLIDAYS — City Offices will be closed
Monday, December 25, Tuesday, December 26, 2000 and Monday, January
1, 2001 in observance of the Christmas and New Year's Holidays. City
Offices will reopen on December 27, 2001 at 8:00 a.m. and Tuesday,
January 2, 2001 at 8:00 a.m.
5.6' CITY COUNCIL MEETING — January 2, 2001 6:30 p.m., AQMD Auditorium,
21865 E. Copley Dr.
5.7 SPECIAL CITY COUNCIL MEETING — January 4, 2001 — 10:00 a.m., City
Hall, Conference Room A, 21660 E. Copley Dr.
5.7 PLANNING COMMISSION — January 9, 2001 — 7:00 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
5.9 TRAFFIC AND TRANSPORTATION COMMISSION - January 11, 2001 —
7:00 p.m., AQMD' Board Hearing Room, 21865 E. Copley Dr.
DECEMBER 19, 2000 PAGE 3
6. CONSENT CALENDAR: Moved by C/Chang, seconded by C/Ansari to
approve the Consent Calendar with the exception of Items No. 6.4, 6.5 and 6.11
Motion carried 5=0 by the followingRoll Call vote:
6.1 APPROVED MINUTES:
6.1.1 Special Meeting of November 14, 2000—As submitted.
6.1.2 Regular Meeting of December 5, 2000 — As submitted.
6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES Regular
Meeting of October 24, 2000.
6.3 APPROVED VOUCHER REGISTER — dated December 19, 2000 in the
amount of $575,821.25. (C/O'Connor abstained from approval of P.O.
10293 for $280; P.O. A9335 for $46.27 and P.O. 10295 for $3,150 due to a
potential conflict of interest relating to the Lanterman Forensic Expansion
Project.)
6.6 APPROVED NOTICE OF COMPLETION FOR THE SAN LEANDRO
DRIVE/CHINOOK PLACE AND BALLENA DRIVE/COVERED WAGON
DRIVE NEIGHBORHOOD DRAINAGE/STREET IMPROVEMENT PROJECT
accepted the work performed by David T Wasden, Inc. and authorized the
City Clerk to file the Notice of Completion and release any retention amounts
thirty-five days after the recordation date.
6.7 APPROVED NOTICE OF COMPLETION FOR THE CONSTRUCTION OF
THE SKATE PARK AT PETERSON PARK - accepted the work performed by
4 -Con Engineering, directed the City Clerk to file a Notice of Completion and
release any retention amounts thirty-five days after the recordation date.
6.8 ADOPTED RESOLUTION NO. 2000-59: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND
SPECIFICATIONS FOR THE 'GRAND AVENUE AT GOLDEN SPRINGS
DRIVE TRAFFIC SIGNAL MODIFICATION PROJECT IN SAID CITY AND
AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO
RECEIVE BIDS.
6.9
AWARDED PROJECTS) CONTRACTS FOR DESIGN SERVICES FOR SIX CIP
(a) ENGINEERING DESIGN SERVICES FOR THE WALNUT DRIVE
STREET REHABILITATION PROJECT — to GFB-Friedrich &Assoc., Inc. The
project represents a total not -to -exceed fee amount of$35100 and a total
contingency amount of $5,000 for contract�amendment(s) to be approved by
the City Manager, for a total authorization amount of $40,100.
(b) ENGINEERING DESIGN SERVICES FOR THE PROSPECTORS
ROAD STREET REHABILITATION PROJECT - to Charles Abbott Assoc.,
DECEMBER 19, 2000 PAGE 4
Inc. The project represents a total not -to -exceed fee amount of $34,370 and
a total contingency amount of $5,000 for contract amendment(s) to be
approved by the City Manager, for a total authorization amount of $39,370.
(c) ENGINEERINGDESIGN SERVICES FOR THE AREA 3 SLURRY
SEAL PROJECT - to Advanced Applied 'Engineering, Inc. The project
represents a total not -to -exceed fee amount of $26,100 and a total
contingency amount of $5,000 for contract amendment(s) to be approved by
the City Manager, for a total authorization amount of $31,100.
(d) ENGINEERING DESIGN SERVICES FOR THE GOLDEN SPRINGS
DRIVE STREET REHABILITATION PROJECT - to Dewan,_ Lundin &
Associates. The project represents ;a total not -to -exceed fee amount of
$79,300 and a_total contingency amount of $8,000 for contract amendment(s)
to be approved by the City Manager, for a total authorization amount of
$87,300.
(e) DESIGN OF DRAINAGE AND IRRIGATION SYSTEM
IMPROVEMENTS AT PETERSON PARK - to DMC Design Group, Inc. in an
amount not to exceed $35,723, plus a contingency amount of $3,577 for
reimbursables and potential additional services that may be necessary
including duplication services and development' of as -built plans, for a total
authorization of $39,300.
6.10 EXTENDED VENDOR SERVICES FOR SPORT COURT RE -SURFACING
— authorized additional Sport Court re -surfacing to be performed by California
Surfacing Co. in an amount not to exceed $20,000 for the 2000/01 FY.
6.12 AWARDED CONTRACT TO BONTERRA CONSULTING TO
PROVIDE ENVIRONMENTAL DOCUMENTATION SERVICES FOR THE
COMMUNITY AND SENIOR CENTER PROJECT- in the amount of $12,960,
authorize a contingency amount of $1,296 and allocate the necessary
resources ($14,256.00) from General Fund reserves.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.3 TRANSMITTAL OF COMPREHENSIVE ANNUAL FINANCIAL REPORT AND
FINAL AUDIT REPORTS FOR THE YEAR ENDED JUNE 30, 2000 —The
City's Finance Department, in concert with the City's independent firm of
Conrad & Associates, LLP, has prepared the FY 1999-2000 Comprehensive
Annual Financial Report. Once again this fiscal year, the City will be
submitting its Comprehensive Annual Financial Report to the California
Society of Municipal Finance Officers and to the Government' Finance
Officers Assn. certificate of excellence award program. (The City has
received both awards for the past five consecutive fiscal years:) The
accounting firm of Conrad & Associates, LLP, has been retained as auditors
for the City. In conjunction with these services, final audit reports for FY 99-
DECEMBER 19, 2000 PAGE 5
00 have been prepared and are also be transmitted. As indicated in the
financial reports, the City finished the fiscal year in an extremely positive
financial position. The General Fund equity increased from $16,217,200 to
$19,055,968 during the year, an increase of $2,838,768.
Motion by C/Chang, seconded by C/O'Connor to receive and file the
Comprehensive Annual Financial Report and Final Audit Reports for FY 99-
00 as prepared by the City Finance Department and Conrad & Associates,
L.L.P. Motion carried 5-0 by the following Roll Call vote:
6.4 CLAIM FOR DAMAGES — Filed by Walnut Valley Water District December
1, 2000.
Moved by C/Ansari, seconded by MPT/Herrera to deny the Claim for
Damages and refer the matter for further action to the Claims Manager.
Motion carried 5-0 by the following Roll Call vote:
6.11 AUGMENTATION OF CONTRACTING SERVICES AGREEMENT WITH
HULS ENVIRONMENTAL MANAGEMENT, LLC TO UNDERTAKE A NEW
BASE YEAR WASTE GENERATION STUDY - Since 1995, the City has
contractedwith Huls Environmental Management for consulting services
addressing storm water, solidwaste, recycling, waste prevention and public
outreach to achieve and maintain environmental compliance in an integrated
fashion. The City's agreement with this firm was renewed August 15, 2000.
The existing agreement allows the City to extend and/or augment the
contract as required; consequently, the 'City proposes to augment the
agreement to conduct a new base year waste generation study. 1 The
purpose is to establish an accurate benchmark for future calculation's as well
as clearly identify the diversion rate for the year 2000, which is the year of
compliance under AB 939.
Moved by C/Ansari, seconded by MPT/Herrera to (a) allocate $43,875 from
unappropriated Integrated Waste Management Fund and (b) approve and
authorize the Mayor to execute the contract amendment with' Huls
Environmental in an amount not -to -exceed $43,875 for services relating to
the conduct of a new base year waste generation study. Motion carried 5-0
by the following Roll Call vote:
7. PUBLIC HEARINGS:
7.1 PUBLIC HEARING - RESOLUTION NO. 89-75A: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING ANIMAL
CONTROL, SHELTER AND LICENSING FEES At its November 7, 2000
meeting, Council approved the FY 00-01 contract for animal control services
through Inland Valley Humane Society (IVHS). The motion included setting
a public hearing to adopt a resolution amending animal control, shelter and
licensing fees as recommended by IVHS. Proper notice was published
DECEMBER 19, 2000 PAGE 6
pursuant to Government Code 66018. There have been no increases to the
fee schedule since incorporation. By adopting Resolution No. 89-75A, IVHS
agreed to keep the agreement at its current rate ($65,244) for FY 00-01.
Without the adoption of the fee schedule, there would be an increase of
$7,247 to the FY 00-01 agreement.
M/Huff declared the Public Hearing open.
There being no testimony offered, M/Huff closed the Public Hearing
Moved by C/O'Connor, seconded by C/Ansari to adopt Resolution No. 89-
75A amending animal control, shelter and licensing fees. Motion carried 5-0
by the following Roll Call vote:
7.2 INTRODUCTION OF THE GENERAL PLAN AMENDMENT NO. 2000-01
FOR THE 2000 TO 2005 HOUSING ELEMENT- The Housing Element of
the General Plan is a comprehensive assessment of current and projected
housing needs for all segments of the community and all economic groups.
In addition, it embodies policy for providing adequate housing and includes
action programs for this purpose. State Government Code Section 65588
(b)(5) requires that the Housing Element of the General Plan be updated
every five years. D.B. is proposing to amend the current General Plan
Housing Element for the 2000-05 time period. This proposal would 'revise the
1995 Housing Element in conformance with current State of California
requirements.
Veronica Tam -
M/Huff declared the Public Hearing open.
Martha Bruske -`Distressed that the Element had already been approved by
the 'Planning Commission. Had not heard of this Amendment before.
Where are we going to find room to add another 144 housing units? What
about the City's commitment to the City of Industry for low-income housing?
Still doesn't feel that the City is currently enforcing its property maintenance
ordinance.
There being no further comments offered, C/Chang moved, seconded by
MPT/Herrera to continue the Public Hearing to January 16, 2001. Motion
carried 5-0 by the following Roll Call vote:
7.3 CONDITIONAL USE PERMIT NO. 2000-04'AND DEVELOPMENT REVIEW
NO. 2000-10 — Appeal of a Planning Commission denial of a request, by
Nextel Communications to install two 25 ft. high camouflaged monopoles with
six antennas, equipment cabinets and a block wall equipment enclosure, to
be located adjacent to an existing unmanned co -located wireless
telecommunication facility on a portion of a 10.05 acre site.
DECEMBER 19, 2000 PAGE 7
M/Huff declared the Public Hearing open
Martha Bruske — Congratulated the Planning Commission on taking a stand
on this issue. Pointed out that the zoning is improper for this type of
installation. Why is there no service available in the D.B. Blvd./Grand Ave.
area?
Moved by C/Ansari, seconded by MPT/Herrera to continue the matter to
January 16, 2001. Motion carried 5-0 by the following Roll Call vote:
8. OLD BUSINESS:
8.1 CONSIDERATION OF ELIMINATION OF THE SIX -BALL RULE ON THE
TENNIS COURTS OF THE PUBLIC PARKS IN DIAMOND BAR — A group
of residents who use the tennis courts in the public parks have requested that
the rule that limits them to using a maximum of six tennis balls while playing
tennis be abolished. The purpose of the six -ball rule is to identify
unauthorized tennis instructors using the public tennis courts for personal
financial gain. All of the unauthorized instructors encountered by staff use
a basket of tennis balls so they can efficiently teach their students, who
normally pay by the half hour. The Parks and Recreation Commission
received extensive residents' input and reviewed their concerns at two
different regular meetings, which were conducted on October 26th and
November 16th. The Commission believes that the six -ball rule should be
eliminated and that another method should be used to identify unauthorized
instructors. Staff believes that if the six -ball rule is eliminated, then an
ordinance will be needed to strengthen the prohibition of unauthorized tennis
instruction on the City's tennis courts in the public parks.
At the request of M/Huff, 5 persons in the audienceraised their hands to
indicate their opposition to elimination of the six -ball rule. 13 persons in the
audience raised their hands to indicate their support of elimination of the six -
ball rule:
Vib Verma
Mark Dalli —
Robert Chou
Kay Dalli -
Ivan Chung
MPT/Herrera suggested increasing, the number of balls to 12 or 20 and
implement rest of Parks & Recreation Commission recommendations.
DECEMBER 19, 2000 PAGE 8
C/Chang moved, seconded by C/Ansari to 1) abolish Rule No. 5 (six -ball
limit) be abolished, 2) establish an absolute 30 -minute time limit when other
players are waiting. 3) impose fines for unauthorized instructors, 4)
additional signage to be posted stating harsher restrictions on unauthorized
instructors (List fine amounts on these new signs and state that the City may
seek a restraining order for repeat offenders). further, direct staff to present
an ordinance at a future Council meeting to strengthen the prohibition of
unauthorized instructors on the tennis courts in the public parks and to
provide a specific Municipal Code number to place on the sign recommended
in item 44 above. In addition, staff was directed to further study how to
regulate private instructors. Motion carried 5-0 by the following Roll Call
vote:
9. NEW BUSINESS:
9.1 CONSIDERATION OF COUNCIL COMMITTEE APPOINTMENTS — The
following appointments were made by M/Huff:
CITY COUNCIL APPOINTMENTS
COMMITTEE
DELEGATE
ALTERNATE
California Contract Cities Association
Chang Ansari
California Joint Powers Insurance Authority
Huff Heffm
Ansari Chang
Foothill Transit Board
Huff Chang
Four -Corners Transportation Policy Group
Huff Chang
Greater Los Angeles County Vector Control District
MacBride
L.A. County Sanitation District No. 21
Huff O'Connor
Lanterman Community Advisory Committee (State)
Herrera Huff
L.A. County City Selection Committee
Huff Herrera
League of Calif. Cities- L.A. County Division
Herrera Chang
San Gabriel Valley Council of Governments
Huff O'Connor
San Gab. Valley Econ. Prtnrshp. of Commerce & Cities
O'Connor Ansari
Southern California Assn. of Governments (SLAG)
Chang Ansari
Tres Hermanos Conservation Authority
Huff/HerreraAnsari
Wildlife Corridor Conservation Authority (WCCA)
O'Connor Herrera
Wildlife Corridor Conservation Authority Advisory Committee MacBride/R.J. Willkomm
CITY COUNCIL STANDING COMMITTEES
Finance
City Council Goals/City Manager Evaluation
City on Line Technical
Community/Civic Center
Community Coordinating Committee
Huff/O'Connor
Huff/Herrera
HuffIO'Connor
Huff/O'Connor
Huff/O'Connor
DECEMBER 19, 2000 PAGE 9
D.B. Community Foundation O'Connor
Economic Development Herrera/O'Connor
Lanterman Community Advisory Committee (City) Huff/Herrera
Legislative Ansari/Chang
Redevelopment Ansari/Chang
Sphere of Influence/Annexation Herrera/Chang
CITY COUNCIL AD HOC COMMITTEES
Industry East Development Advisory Committee Herrera/O'Connor
PUSD/City Chang/O'Connor
WVUSD/City Huff/Herrera
CITY COUNCIL LIAISON
Chamber of Commerce Liaison Ansari/Chang
City Anniversary Liaison AnsarilO'Connor
Senior CitizenLiaison Ansari/O'Connor
Water Policy Ansari
9.2 ORDINANCE NO.OX(2000) - AN ORDINANCE OF THE CITY OF DIAMOND
BAR AMENDING THE STORM WATER AND URBAN RUNOFF
POLLUTION CONTROL ORDINANCE TO PROVIDE STORM' WATER
POLLUTION CONTROL FOR PLANNING AND CONSTRUCTION OF NEW
DEVELOPMENT AND REDEVELOPMENT PROJECTS AND AMENDING
THE DIAMOND BAR MUNICIPAL 'CODE - The State 'Water Resources
Control Board (Board) received a petition for review of the actions and
failures to act on the part of the Regional Water Quality Control Board
(Regional Board) on February 25, 2000,' from a number of cities and co -
petitioners concerning the Standard Urban Storm Water Mitigation Plan
(SUSMP). The Board subsequently held a hearing on June 7 and'8, 2000
to receive testimony and draft an order related to the petitioners' filing. On
October 5, 2000, the Board issued the final order concerning SUSMP that
extended the deadline for storm water permittees to adopt ordinances
implementing SUSMP requirements from September 8, 2000 to January 15,
2001; and for effective dates of the final SUSMP irequirements from October
8, 2000 to February 15, 2001.
Moved by C/Ansari, seconded by C/Chang to approve first reading by title
only and waive full reading of Ordinance No. 0X(2000) of the City of Diamond
Bar Amending the Storm Water and Urban Runoff Pollution Control
Ordinance to Provide -Storm Water Pollution Control' for Planning and
Construction of New Development and Redevelopment Projects and
Amending the Diamond Bar Municipal Code. Motion carried 5-0 by the
following Roll Call vote:
DECEMBER 19, 2000 PAGE 10
9.3 LIGHT EMITTING DIODE (LED) TRAFFIC SIGNAL CONVERSION AND
REBATE PROGRAM - In September 2000, Southern California Edison (SCE)
offered a cash rebate program to cities to> encourage the retrofit of
incandescent traffic signals with qualifying LED lamps/bulbs. The goal is to
reduce peak period demand and be operational by June 1, 2001. This
program rebates the City for the material/equipment costs. City staff
submitted a reservation request on September 29, 2000 to reserve our funds.
Forty-eight of the city's signals would be eligible for retrofitting. For a full
rebate the equipment must be installed prior to June 1, 2001. A cost benefit
analysis was completed by staff that indicates the City would be able to
replace its incandescent traffic signals with the LED lamps/bulbs, as well as
to paint those needed signal heads concurrently. With the rebate that covers
much of the material costs and the energy savings, the City would be able to
recover the costs in a period of approximately two years.
C/Ansari left the meeting at 8:45 p.m.
Moved by C/Chang, seconded by MPT/Herrera to 1) appropriate funds frm
the unappropriated General Fund in the amount of $178,320 for the LED
Traffic Signal Conversion and Rebate Program, and 2) authorize the City
Manager to execute the LED Traffic Signal Application/Contract for rebates
in the amount of $121,927.92 with Southern California Edison. Motion
carried 4-0-1 by the following Roll Call vote (C/Ansari absent):
RECESS TO REDEVELOPMENT AGENCY 8:50 p.m.
1. CALL TO ORDER: Chairman Chang called the meeting to
order at 8:50 p.m. in the Auditorium of the South Coast Air Quality Management
District, 21865 E. Copley Dr., Diamond Bar, CA.
ROLL CALL:
C/Chang. VC/Ansari was excused.
2. PUBLIC COMMENTS:
Agency Members Herrera, Huff, O'Connor,
None offered.
3. CONSENT CALENDAR: Moved by AM/O'Connor, seconded by
AM/Huff to approve the Consent Calendar. Motion carried 4-0-1 by the following
Roll Call vote (VC/Ansari absent).
3.1 APPROVED MINUTES — Regular Meeting of December 5, 2000 — As
submitted.
3.2 APPROVED VOUCHER REGISTER — dated December 19, 2000 in the
amount of $1,089.77.
3.3 RECEIVED & FILED ANNUAL FINANCIAL REPORT AND FINAL AUDIT
REPORT FOR THE YEAR ENDED JUNE 30, 2000.
DECEMBER 19, 2000 PAGE 11
4.
PUBLIC HEARINGS: None
5.
OLD BUSINESS: None
6.
NEW BUSINESS: None
7.
AGENCY MEMBER COMMENTS: None
8.
ADJOURN REDEVELOPMENT AGENCY MEETING: 8:55 p.m.
RECONVENE
CITY COUNCIL MEETING: 8:55 p.m.
10.
COUNCIL SUB-COMMITTEE REPORTS:
11.
COUNCIL MEMBER COMMENTS: C/Chang requested staff to look into the
current energy problems facing California and asked that an Edison representative
attend a future Council meeting to make a presentation.
12.
ADJOURNMENT: There being no further business to conduct, M/Huff adjourned
the meeting at 9:25 p.m.
CITY OF DIAMOND BAR
STAFF REPORT STUDY SESSION
TO: Honorable Mayor and Members of the City Council
MEETING DATE: December 19, 2000 REPORT DATE: December 14, 2000
FROM: James DeStefano„Interim City Manager
TITLE: CONSIDERATION OF ISSUES RELATED TO STORM WATER
MANAGEMENT; PERMITTING, TMDLs, SUSMP, AND MEMBERSHIP
IN THE COALITION FOR PRACTICAL REGULATION
Background
The City of Diamond Bar (City) is a permittee under a National Pollutant Discharge Elimination
System (NPDES) permit issued by the Los Angeles Regional Water Quality Control Board
(Regional Board) to the County of Los Angeles and its numerous city co-permittees. This permit
allows discharge of storm water from non-point sources into the rivers and oceans under controlled
conditions. As the local agency in charge of development and planning, the City must comply with
the general permit, implement its local provisions, or be subject to fines. The permit is
administered by the Regional Board, while the County of Los Angeles, as the Principal Permittee,,
has carried on the day-today management, monitoring, and reporting of the permit.
As a background, the controlling legislation for storm water management is the federal Clean Water
Act of 1972. The process followed by the federal agencies and the states has historically been to
focus on point sources; but more recently, the negative impacts of nonpoint source pollution, and
storm water, has become better known and appreciated. Given that point source pollution has been
largely regulated, attention has now shifted to the regulation of nonpoint source pollution, and in the
absence of specific sources, focused on local government as the regulated community.
As a result, the City finds itself as a co-permittee with the County of Los Angeles and nearly all
other cities of Los Angeles County. The County boundaries are found to be a useful, although not a
required, perimeter for implementation and monitoring of storm water pollution. As one of the first
actions undertaken by the City as a result of the current permit, the City enacted a storm water and
urban runoff pollution ordinance that mandated at least the minimum requirements as set forth
under the permit's guidance. Since that time, the City has faithfully carried out the provisions of
the permit including outreach, educational site visits, staff training, and implementation of model
permit programs.
There are five issues which are the subject of this study session. One is the near term expiration of
Study Session Background Materials, December 19,2000 2
the current permit and implications for the next one. The second is the ongoing development of
requirements embodied in the water quality, standards, or TMDLs,; total maximum daily load.
Third, there is an issue related to an item on the Council agenda for this evening concerning_ ,
SUSMP. Fourth, there has been raised the issue of the City supporting oil refineries in their bid to
avoid industrial NPDES requirements. Finally, there is the issue of whether the City should
continue its membership in the Coalition for Practical Regulation, that lobbiesfor reasonable
regulation by the Regional Board, and has acted on the City's behalf to successfully advocate
changes to some onerous regulatory orders. We shall discuss each of these five issues herein.
The Permit
The current permit has - been characterized as a planning tool by the Regional Board and the
environmental community. Among the many programming facets has been the usage of education
and promotion to change the behavior of the public. In addition, several model programs were
developed that are to serve as the premise of programming to be undertaken by local government to
comply .with the permit. The regulatory community has characterized the next permit as
implementation based, whereby achievement of water quality standards will be measured by
numeric limits, some of which could be zero emission.
While no process is perfect, the current permit's development and implementation has been
somewhat uneven. It has taken nearly all of the five years of the permit to agree upon the model
programs, and even some aspects that were slated for early development have lagged due to the
complexities involved in governmental decision-making. This has been considered by the
regulatory community as a impediment to achievement of water quality standards.
Among the issues raised by the cities has been the apparent concessional approach of the Principal
Permittee, the County of Los Angeles, in negotiating the terms of the permit and in acceptance of
numerical standards imposed by the regulators. Coupled with the uncertainties of ,implementing
unknown technologies and seemingly incongruous standards, the permittees of the current permit
have continued to voice concern about the new permit, including its development, content, and
style. The Principal Permittee sets such parameters.
i
The current permit is due to expire June 30, 2001. As a result, a new permit application must be
submitted on or before February 1, 2001 to comply with a 180 -day requirement for application.
Study Session Background Materials, December 19, 2000 3
The permit application to the Regional Board consists of the Report of Waste Discharge or ROWD,
the Watershed Management Area Plan or, WMAP, and related documentation. Currently, the
ROWD is in its second draft, while the WMAP is still in its initial draft stage.
Recently, 'there has been considerable discussion among industry professionals and the co -
permittees that the current arrangement with the County has been less than workable, and there
should be an alternative approach. This approach advocated is to split the watershed of Los
Angeles County into smaller sub -watersheds that reflect common geographical, and political
characteristics. The theory is that smaller watershed groupings make for better regulation since the
"one -size fits all" pitfalls of the current regional permit are avoided.
As an example, Diamond Bar is remotely located with respect to the beach communities. Very little
of its storm water even makes it to the Ocean as it is trapped at the spreading grounds and dam at
Whittier Narrows. Further, a significant amount of its storm water does not even flow to what is
referred to as the San Gabriel River Watershed; in fact, storm water flows to both the San
Bernardino watershed and the Orange County watershed as well.
Assuming the local watershed, Diamond Bar would' have more in common with other local
governments situated in the east San Gabriel Valley than it would with other watersheds such as in
Santa Monica Bay, the Los Angeles River; and others. However, the current permit does not appear
to readily account for such geographical differences; or perhaps the enforcement of the permit is
standardized no matter the local. Implementation of the controversial SUSMP requirements, for
instance, might lead to universal specification of technological BMPs such as impoundment
systems, without regard to local geology or ground water resources.
Further, all 'permittees appear to have been lumped into very broad regional categories by the
regulators when it comes to consideration of issues of compliance, even if Diamond Bar is not a,
contributor to any pollution. This has occurred with the issue of trash after rainfalls flowing to
Long Beach harbor. The City was initially cited with all other cities in correspondence by the
Regional Board, even though less than 5% of the trash was emitted from cities located north and
east of the Whittier` Narrows. Diamond Bar's contribution was negligible.
The City has two options in effect for this next permit. One, it can choose to remain part of the
Countywide permit a choice that most cities appear to have taken, for a variety of reasons. Or, it
i
Study Session Background Materials, December 0,2000" 4
may choose to partner with other local cities on a watershed based permit application. There are a
number of pros and cons as identified below. It is important to note that the County canvassed the
co -permittees in late November 2000, asking for a consensus opinion as to whether the next permit
should be a watershed based format or we should continue with the present Countywide format.
According to the County, most cities did not respond. The City of Los Angeles demanded that the
watershed based format not be used. Eight of the 27 cities of San Gabriel Valley expressed interest
for a watershed based format.
At this juncture, the County has indicated that they are proceeding with the Countywide permit. If
cities want a watershed based permit, they are welcome to do so, but the County will need to review
the application to determine if standards are met, which is the County's criterion as to whether they
will join with a sub -group. If the County's standard is unmet, they will not support the application.
Furthermore, the County ;has indicated that they will not assist the subgroups in developing their
permit at this time, as they just do not have the resources to do so.
Remain in the Countywide permit
Issue -
Pros
Cons
Cost
No charge to submit application
No known disadvantages-
• Countydevelops ROWD'& WMAP
• County pays for monitoring
• County pays for common materials and
programming of permit
County coordinates permit meetings and
reporting
• Greater opportunity for cost sharing
• County providessignificant funding through ;
flood control fees
Programming
. One size fits all
• One size fits all
• Greater opportunity for sharing findings
• Lack of innovation
• Technical support from many sources
• No authority or voice in decisions'
• Guarantee of County approval for programs -
• Inadequate resources to allow for micro -
Allows greater emphasis on local planning
scale approaches to watershed
• Greater need for cookie cutter tech that>
may not work in local situation
Standards
• Universal standard
• If standard unacceptable, no choice -
• Cookie cutter approach workable as in model
• Commonality of program may be
programs
unacceptable to environmental community
• Still a need to make programming work at
watershed level
Institutional
• Safety in numbers
• Inflexibility
• Greater clout and influence, i.e., lobbying
• Didn't work for SUSMP
• - Protection against legal, actions
• Loss of identify
Too many layers of bureaucracy
0 Too much County administrative control
Issue .
Pros
Cons
Cost
• Can easily determine priorities
• ' Share in application fee of $ l OK
• Local control over budget
. Must develop ROWD & WMAP w/o
• Any fees and funds to be used locally
County fiscal support
• w/o County, City must develop funding
• Costly to develop database
• Costly to monitor and report progress
• Costly to develop technology
Costly to lobby
• Need to develop lead city/lead agency role
Programming
. Greater flexibility to develop programming
• County must approve application before
• Model programs already developed
they join with cities' group
• implementation already underway
• Must develop ROWD & WMAP w/o
• - Resources available at a price to negotiate the
County technical support
desired path
• '- Less technical support than with
Narrow scope from 85 entities
Countywide '
Standards
• May be able to negotiate less stringent
• ' May end up with greater requirements
requirements, but still same standard
• ' If standard unacceptable to County, they
won't "oin
Institutional
• Local control
. Easier for Regional Board to "pick ofP'
• Similar cities with similar interests
• ' Less clout and influence with small group
• Co-operation may; not be attainable
Someone has to take the liability
• No agreement from County that they would
onl be alead `permittee
Overall, there appear to be significant hurdles for the City to select a watershed based permit
application at this time. The important points are:
1. Time - there is less than 45 days to complete the application including the ROWD and
WMAP; plus there are institutional hurdles including who will be the lead city if the
County decides against supporting the subgroup.
2. Cost The cost of the application will include developing the permit application as
well as the pro rata fee (some portion of $10,000). At present, the City pays nothing
towards the application and its development.
3. Standards — If the City were able to obtain less than the universal norm for standards,
then there would be some benefit to pursing the application. However, the County has
made it clear that they will not support any permit application that is indefensible from
the standards perspective, and the Regional Board will likely not entertain any
approach that takes a less stringent standard than that advocated or accepted by the
County.
Study Session Background Materials, December 19, 2000 6
4. Institutional — By banding together into smaller groups, the benefits of watershed based
approaches may be lost because there are smaller numbers of co -permittees; where
once there was safety in numbers, there are fewer co -permittees and less clout. This
could allow the Regional Board to micro -manage the watershed, especially if the
County is not a Principal or co -permittee in our area.
5. Funding — By creating smaller groupings, and if the County is not a partner, then the
full costs of the watershed based permit fall upon the watershed based permitttees. If
there are only a few cities involved, then the cast of monitoring, reporting, and
developing , programming fall upon a smaller base of payees. This will certainly
increase the cost of the next permit to the City of Diamond Bar.
Staff believe that, there are numerous reasons why watershed based permitting is desirable.
However, the short time frame and for the reasons noted above, selection of this approach at this
time appears unacceptable based on all considerations, including cost, funding, institutional, and
technical. _
Staff believes that it may be more productive to work with the County and acquire greater voice and
input into the permit decision-making process; that the time and attention that will be spent on the
permit application be focused on improving the application developed by the County and that
critical caveats and provisions be fought for to assure acceptability of the permit, rather than trying
to develop a whole new permit; and that staff work with the County to incorporate as much
watershed based information and programming so that the next permit is practicable.
Whatever the Council decides, there is a requirement that the City support the lead agency with a
resolution binding the City to the permit application. This can be done in January at the second
meeting. A full staff report and resolution will be; prepared for Council action.
TMDLs
Staff believes as well as the County that the real issue in this permit cycle is the TMDLs, or total
maximum daily loads, that will represent numeric limits for discharges to receiving waters. In some
cases the TMDLs could be as low as zero or even below detection limits for offending constituents.
Right now, the burning issue is the TMDL for trash. The Regional Board issued a draft order
concerning a zero discharge limit for trash for the Los Angeles River. There will be a public
Study Session Background Materials, December 19, 2000 8
probably two reasons: one, the oil industry supported the cities' fight against SUSMP requirements
related togas stations and they have funded the CPR; and, second, the apparent link between point
source discharge requirements and the pending TMDLs, whereupon both are targeting zero
discharge limits.
Staff is investigating the linkage between the point source discharge requirements and the pending
TMDLs. Staff is also slated to receive the Regional Board's proposed modified, permits for oil
refineries prior to the January 25, 2001 hearing to be held on the issue. With regards to the support
from the cities for the oil refineries because they supported us I on the SUSMP, there is less linkage
since the oil industry had the specific issue of over regulation, of gas stations by SUSMP
requirements. Onerous provisions were modified by the State Board. Whether the cities should
support the oil refineries in their effort to fight modification of their discharge requirements as a
point source, that is open to discussion, but should not be linked based on the financial support
given by the industry to the appeal of the SUSMP order.
CPR
The Coalition for Practical Regulation (CPR) was formed by the 33 cities that contested the actions
of the Regional Board to establish illegal SUSMP requirements. The State Board ultimately
supported the Regional Board's order, but certain offending provisions were deleted as a result of
the CPR's appeal.
The CPR was established to appeal the order, but since then it has continued to work towards
practical regulation. Recently, the CPR issued a letter on behalf of the member cities, including
Diamond Bar, commenting on the tentative order for a NPDES permit for San Diego. The letter
contested several aspects of the draft order; with the premise being the concern that the San Diego
permit would constitute a precedent for the upcoming Los Angeles Municipal Permit.
The issue before the Council is whether the City should continue participating and funding the
CPR. The CPR has issued a memorandum asking that members or prospective members inform the
group of their intent to join or continue membership by January 2, 2001. The cost for membership
is $ 10,000 per year, with the CPR suggesting that fees be broken down into two payments of $5,000
each, with the first payment due now and the other due January 15`x, 2001. A draft budget is
attached for your review.
Study Session Background Materials, December 19;2000 9
There are advantages to continuing our membership in the CPR. Likely, the group will continue
and the costs of lobbying and other actions are minimized when spread among the cities. It is likely
that as the new permit, in whatever form, is submitted to the Regional Board, there may be a great
need for a strong lobbyingtnegotiating voice other than the County of Los Angeles, who may not
place the interests of the co -permittees before its own, in the process. Plus, the fact that 33 cities
allied to act to respond to inappropriate regulatory actions is a positive sign that should be
encouraged, While the costs may be debatable, there has been a definite need for such an
organization given the lack of. such response for any established agency supposedly working
towards our needs and interests:
On the other hand, the CPR was a result of the 33 cities appealing the Regional Board's order. Now
that the order is finalized; we still have to implement SUSMP requirements. Certain aspects are
reduced or deleted, but conventional wisdom indicates that such provisions will be part of the next
permit. We may have only delayed the inevitable. In that light, the CPR has served its purpose, and
perhaps the co -permittees need to look elsewhere for the type of guidance and direction required to
effectively respond to regulatory actions that local government criticizes.
It is not known as to how many cities will continue the relationship. Staff is now attempting to
gauge the support of the group by its membership.
Discussion
Staff is available to answer any questions concerning these issues. Attached are documents
concerning the CPR, the new permit, and related issues.
Prepared by:
David 0. Liu/J. Michael Huls
i
I
���-�3—i3ii ur:fuisr ..►, rviicnac� i -suis, KGH tc�a ~�b� i��4 r_c_rr_r
Coalition
— -----------
for Practical Regulation
••.•• -.••_
November 16, 2000
Bellflower
Bell Gardens
MEMORANDUM
Burbank
Cerritos
TO. CITY MANAGERS
Commerce
LOS ANGELES COUNTY
Compton
Diamond ear
FROM: KENNETH C. FARMING
Downey
CITY MANAGER
Hawaiian Gardens
CITY OF SIGNAL HILL
HuntingtonPark
Industry
SUBJECT; NPDES PERMIT — RESULTS OF COUNTYWIDE
Irwindale
MEETING — REQUEST FOR MEMBERSHIP
La Canada Flintridge
La Mirada
This memo i5as a brief u rovided
P Pdate for those managers and staff
La Verne
Landale
who could not attend` the countywide briefing on the new NPDES
Lawndale ,
permit held in the City of Downey on November 14Th. Attached to this
Monrovia
memo are the important informational handouts from the meeting. We
MahtObella
are requesting that you consider either oinin the Coalition or
,} g
Paioa verdes Eatatea
continuing your'' membership. We request a response by January 2,
Paramount
2001, since the review of the new NPDES Permit is currently
Pica Rivera
underway:
Pomona
Rancho Palos Verdes
Besides the original 33 cities in the Coalition, 14 additional cities
Rosemead
attended the briefing. A portion of the meeting was devoted to a
Santa Fe si>rings
briefing on She major problems that Cities 'face with the new NPDES
San Gabriel
permit and the Trash TMDL Order_ There was a, general consensus
Signal Hill
that; the Coalition. needs to move to the text phase; - review and
South Gare
response to the NPDES permit and the Trash TMDL Order. We
vete+o„
discussed a proposed budget and workprtlgram that will Support the
walrsut
Coalition's activities for the next year.
whittti"
Ths work ;Program includes providing legal :technical to
,and support
the member cities as we deal with the new permit ,and the TMDL
orders. We are also anticipating the need!, for legislation. We have
broken down the $10,000 annual membership fee into two fiscal
JfaC-.L.5-uu Ul:.uut- J. iy�.iCila.E 1 Y'S iJ. . Kt H. .:. otfi y� /oo•+ r �.,
Dec -33-00 01:OOP 0. Michael Hu is; REA 626 969 7854
Uoalition for Practical Regulation
Coalition for Practical Reoulation
Draft Budget — NPDES Permit Review
Betlllower
January 1, 2001 to December 31, 2001
Bell Gar"ns
ExpensesBurbank
Cerritos
Work Item/Task
cost
Commerce ;
Compton
Coalition Support! Management Services
$60,000
Diamond Bu
Downey
Legal Support
Hawaiian Gardens
HuMington auk
NPDES Permit Review $30.000
industry
TM L Order $20,000 `
irwindak
Steering Committee Meetings $20,000
„ La Canada Fiinrridge
(16 meetings)
La Mirada
Coordination of cities/ resource
La Verne
and support for individual city staff $30,000
Lakewood
Legislation/ drafting, committee
tawntate
attendances $50.000
Monrovia
MontebelloSubtotal
$150,000
$150,000
Palos Verdes Estates
NPDES Permit Fee (optional)
$10,000
Paramount
Pico Rivera
Legislative: Support (Jan through June 30')
$45,000
Pomona
9 month retainer at $5,000 per month for
Rancho P"s verses
Sacramento support only
Rosemead
Santa Fe Springs
TeChnlcal Support/ Expert Testimony
$35,000
San Gabriel
signal►+iu
Copy charges, travel expenses, 'mist
$10,000
South Gate
Vernon
Contingency
$35,000
Walnut
Whittier
Public Relations
(donated)
Total
$345,000
_ �+��- ► �- cat .lilt' .i• I�flClnnf? 1 rlU I -s& REA 626 969 7854
P.13
November, ove er , 2000
MEMORANDUM
TO: HONORABLE MAYOR
AND -MEMBERS OF THE CITY COUNCIL
FROM:
SUBJECT. NPDES PERMIT RENEWAL ! COALITION FOR PRACTICAL
RECULAT ON • ,
Summary:
Los Angeles County is in the process of drafting the new National Pollution
Discharge Elimination System (NPDES) permit. A group of Los Angeles County
cities are concerned that the terms of the permit will mandate expensive new
municipal programs'. This report explores the continuation of a Coalition of local
cities organized to respond - to the permit renewal. The Coalition Steering
Committee is;currently asking the cities to renew their membership and for other ,
Los Angeles County cities to join the effort.
Re_.
°=
Council review and comment is requested.
Recommendation.
Council should authorize the City to (continue to -participate in or loin) the
Coalition for Practical Regulation (Coalition).
Fiscal Impact:
The Coalition is requesting $10,000 in membership dues, spread over two fiscal
years. The first $5,000 payment would be made this fiscal year. If necessary,
the second $5.000 payment would be made on July 1 2001:
Background'_
A coalition of 33 Los Andes cities was formed in February of this year to
respond to storm water regulations prepared by the Los Angeles Regional ;Nater
Quality 0oard. The Coalition is managed by a Steering Committee, consisting of
council members, city managers, public: works officials and technical staff. A
copy of the Coalition members and Steering Committee is attached to this memo.
The Coalition petitioned the State Water Quality Control Board, requesting
modifications `10 storm water mandates imposed by the Regional Board in June of
MIChae I "Uks, FILA
this year. Known as SUSIVIPS or Standard Urban Storm Water Mitigation Plans,
they required new storm water measures for development, The State So2r(I ruled
on the Coalition's Petition in October. All Los Angeles County cities are required
to modify their SUSIAP ordinances by February 15, 2001, based on the results of
the petition-
SUSIVIPS are outgrowths of the NPDES permit granted in 1996. The Federal
Clean Water Act was amended in 1987 to require NPDES permits for all storm
drain operators. Los Angeles County became the principal permittee under the
NPDES permit and the cities were Peffr1ittees under the countywide permit. A
second NPDES permit was negotiated with the Regional Board in 1996. it
contained the requirement of the development Of !fix model programs, including
the requirement to develop the SUSMPS. Besides the SUSIVIP programs, the
1996 NPDES permit mandated improved street sweeping programs. increased
frequency of storm drain catch basin cleaning, stenciling of storm drain inlets,
increased property inspections, and education programs.
• Renewal of the 'NPDES Permit
The Regional' Board requires that the NPDES permit be renewed every five
years. Many cities fell in 1996 that Los Angeles County left them out and
uniformed of the negotiations over the NPDES permit . Cities also felithere was
insensitivity to the budget impacts of the new programs on the cities. Los
Angeles County is currently drafting the new NPDES permit with the Regional
Board. There are several problems with the,new perm&
Terms of the new NPDES permit would be "open ended"
Under the terms of the existing NPDES permit, cities that implement the specified
programs are deemed to be in compliance. Compliance is critical, since it
protects the city from Costly environmental litigation and Regional Board fines.
Once you have implemented the NPDES, programs, you are relieved from
environmental liability under the Clean WateT. Act and State laws. Specific
programs were negotiated as terms of the permit in 1996.
The programs under the new NPDES Permit are Proposed to be "open ended".
A series of new regulations would be amended into the permit during the next
five-year, period. The bestexample of the "open ended" nature of the permit is
the TMDL (total Maximum Dally Loading) requirements. Total Maximum daily
loads of various constituents. would be set and measured at city storm drains.
An example is the TMDL dealing with trash in the Storm water, There are several
other TMEX's anticipated during the life of the permit — copper in storm water,
dissolved solids, etc. Once cities Comply with one regulation, the compliance bar
is moved higNr. , Cities will continually be shooting at a moving target.
UeC-1..5-1 L) U1 .lYl f` J. 1"ilCClde i 1'U iS y.. KtH 040 tst77 /LSb4 Y_ 10
Compliance may be impossible Cities would be unnecessarily
exposed to environmental litigation
The new NPDES permit proposes tying compliance to the results of water tasting
and monitoring programs. Many of the program goals have no scientific or public
health basis. For example on the Trash TMDL, the Board is proposing a "zero
tolerance" standard. Cities will be field liable, no matter what programs they
have implemented, and if any trash is; found in local storm water. Cities will be
exposed to environmental litigation based on compliance with program gnats that
are impossible to achieve.
Goals of the Coaltion
The CPR Steering Committee established several goals.
Support Clean Storm Water - The Coalition supports clean storm water, but
they do not 'believe that the financial burden should be shifted to the 'cities. The
Coalition supports working with the Board and other' parties to have a reasonable
NPDES permit, however the region cannot afford to -clean storm - water to
"drinking water quality".
Cities Need A Coordinated Response - The Coalition believes that Los
Angeles County cities need to coordinate their response to the NPDES permit
and stay involved in the ;permit review and ,the development of the TMDL's,
including Regional Board hearings. The Coalition can assist the cities in
understanding the proposed permit requirements and in formulating responses.
Regional Solutions - The .Los Angeles County Flood Control District was formed -
to control storm water and move it efficiently out to the rivers and ocean. They
have funding; authority and mechanisms in place to solve the storm water
problems on a regional basis. The Coalition wants to engage the County staff
and the Board of Supervisors to use the District. The Coalition wantsto work
with State officials to improve funding for regional solutions.
Legislation - The Coalition supports reasonable changes to the Porter -Cologne
Act, the State i regulations on clean water,
Analysis:
The Coalition is proposing a work pian for the six-month period from January 1,
2001, to June 30, 2001- This period would include the technical and legal review
of the new NPDES permit and the Trash TMDL Order for the Los Angeles River,
The Regional Water Quality Control Board has indicated that the Los Angeles
River TMDL will be the "standard" for other regional rivers to follow_ This six-
month time period will also involve drafting of legislative amendments to the
Porter -Coigne Act. The initial cost of city membership is $5,000.
` . i. L F- -J- frl 7 casae i hu l s , RLA 626 '969 7854
P.16
The second six-month period, from July 1, 2001, to December 31, 2001, will
include continuation of.the permit review, if necessary and continuation of the
legislative effort, during this same period of time, the Coalition wilt provide
support services. A copy of the proposed Coalition budget is attached. The
Coalition will provide petiftc updates for member cities.
The Coalition's draft budget is $345,000 during the one-year period. The
Steering Committee will review the work plan and adjust the budget based on the
number of cities that will eventually extend their membership and new cities that
join. The Coalition will keep us informed of changes to overall budget and any
proposed increase in the membership fees.
The City of Signal Hill is retaining the various consultants to complete the work
plan. They plan on being reimbursed for these expenses from the membership
fee Joining the Coalition is not a binding commitment by the City and our CPR
membership can be withdrawn at any tithe. Membership does not commit our
City to any legal action or petition anticipated by the Steering Committee.
Attachments, CPR Members
CPR Steering Committee
Authorization Letter
VGf✓' i# #'#7L##tie# ii lL �i3 � RLhi -VCZ.: �V �...l �yY i'. 31
Subject:
Watershed NPDES Permits
Bate:
Tue, 12 Dec 2000 22:42:33 -0800 (PST)
From:
"R. Tahir" <tecsenv'C1yahoo.com>
To:
Nasser Ahhasr tdeh <Nvbba)zadt:h@ci.aztisa_ca.us>,
Msi Alvarez <didvarez@downcyca.org>,
Erin Alvarez <erin_atvatez@ci.cerritos.caus>,
Richard Canru%l! <tcarttu ertC�c::�lendne� CA u3>,
Dave. Collasi-cdotilln .111whittiach.org>,
- Steve Eshenshade<ethenshades@ucccssttuxrtc.cutn?,
Andrea tlarringuHt <aharringiun@ct clarcmont.ca,us>,
"M#_lutel 1 Ilulk" <i#nhrcuOflash nct>, John Kao <jka*L&cc-eng.cnma.
Steve Lorimi <rtm#vil@aul.cum>,Tom Mayer <tom.mayet L&westeov,org>,
Brad Miller <hnntlerGi ti gkntktra;ex,us>,
David Mochituki <d"chirukit whitticr#-h.urg>,
Rkhard Motitevi"i {firtAnt[vitltt, 'rUttlrl;et)rttY.
"Kym U't eary" <knis ary( ci..ad-tl rnay.cx.us>,
The attached fact sheet is intended to provide with
you information to enable you to consider another
Permit option. Whatever reservations cities have
about this proposition, it should be kept in mind that
the County of los Angeles, the principal permittee for
the municipal NPDES permit, is, along with the City of
Santa Clarita. applying for a separate,
watershed/sub-water,bed-based permit. This action
should be used as the basic background for assessing
tate advantages/disadvantages or any risks &ssociated
with shooting amatershod based permit.
And once again, the only difference between the
watershed/sub-watershed based permits that are being
proposed now, is that the County would be relegated to
a lead permilec. The ONLY difference here is that as
a lead permitrec..the County would not be able to make
decisions on critical issues (permit or program
negotiations with the regional board), without-
consensus from cities, in the watershed/sub-watershed.
If you have any questions, please call me or Devi
Alvarez, Director of Public Works, City of Downey
(562.904.7102) or Ed Shroder, Director,of Public
Wurks,C ty of Signal Hill (562.)989.7355.
Ray Tahir
626.396.9424
I
I
8380-3 -(.I Ci vA:uta� .J. iiCria EG 0
ALTERNATIVE NPDES PERMIT- FACTSHEET
The current municipal NPDES permit is schedule to ex ire in July of 2001. The deadline for
renewing the permit is February 1, 2001. Several cities have expressed an interest in
participating in a sub-watershed based permit. ` Under th current permit, 83 cities are grouped
into'6 watersheds under a single permit, wherein the Cot nty of Los Angeles. Cities throughout
the county are considering an alternative arrangement. h stead of participating in a county-wide
permit, cities are interested in a separate permit with fe or municipal participants and grouped
according to watersheds or sub-watersheds. Some cit es, on other hand, have expressed
understandable resenratiOns about this proposition. The urpose of this fact sheet is to provide
information concerning frequently asked' questions regard`ng this proposition.
Q: How would a separate municipal NPOES permit based on sub-watersheds duffer from the'
current permit?
A. In 2 ways. First, it would narrow the scope of the permit from Ss municipalities, including
the county to the number of municipalities that are in the sub-watersheds -- about 10-15 cities
per sub-watershed. Second, the role of the county wo ld be revised from being a Principal
Permittee to a Lead Permittee. All this means is tha the county would be able to make
decisions on permit issues without majority approval of th cities. At present, the county is only
obligated to consult with cities. This modification of the ounty's role is intended to prevent it
from ` imposing requirements negotiated with the re nal board and the environmental
community; as part of a settlement agreement. It shout be noted that these issues are not
going to arise too often. Furthermore. the Cit Sa to Cladta alongwith -Countyare
applying for a watershed Permit (probably for pro sdtioni3-related purposes). In this
arrangement, the County would ,'stilt be the Principal ermittee and, as such, 'would' have
superior decision-making authority In the affairs of the per it.
Q: Why is there a need with a separate watershed sub-watershed permit?
A: The current permit is too broad'. It covers all of the watersheds in the Los Angeles Basin and
gives the county too much administrative control over permittees in those watersheds. It should
be meted that a new permit will be more watershed-oriented (this is why the county, formed a
watershed management division to replace its storm water management program).' Watershed
management, by the way, includes not just storm Nater but flood control and water
cons_ e_ation ,(i.e., ground water recharge). By allowing the county to exercise control over
these areas, cities could yield too much decision-making authority to it -- especially with regard
to flood control and ground water recharge.
Further, Proposition 13 fund (water bond act adopted voters last March) makes available
several millions of dollars to municipalities of Los 'Anget s County for watershed protection.
Although cities are grouped into watersheds, 2 of the largest, the Los Angeles River and San
Gabriel River watersheds are .actually not watersheds .per se, but are geopolitical jurisdictions.
For example, the City of San Fernando and South Gate are located in the Los Angeles 'River
watershed, even though they are some 45 miles apart and ave different water quality issues as
they relate to storm water, flood control, and water conservation. By; dividing the Los Angeles
River and San Gabriel River watersheds into upper and lower sub-watershed groups, cities
would be in a better position to identify common water quality issues and to apply for
`Proposition 13 (water bond) fund to address those issues.
Q: Won't cities incur higher administrative costs under a separate watershed permit?
A: Notisaily, The only extra cost would be the shared cost for the permit application. The cost
of the permit for a group of cities is $10, 1 000. The share of cost for each city would 'be
determined by the total number of cities in the watershedtsub-water group divided into $10,000.
For example, it 9 cities and the county were part of the group, the share of cost would be a
$1000.00 per municipality. The County would continue to subsidize those activities and
programs under the alternative, watershed/sub-watershed based permit that it now funds under
the existing permit. This is because the County pays for these activities and programs using
FLOOD CONTROL ASSESSMENT FUNDS, into Mich ALL CITIES Day.
0: Won't cities be exposed to legal l4abifity under a sub-watershedpermit?
A: No, as some city attorneys have already indicated. The liability would be the same under a
separate watershed or sub -watershed permit as it is now under the current permit. It should be
noted that the current arrangement with the county does not immunize cities against liability_
The permit implementation agreement, which all of the co -permittees entered into with the
county since the first NPDES permit was adopted in the early 900s, clearly affirms this. Under a
new permit, whether it is watershed/sub-watershed based or inclusive of all watersheds, this
same agreement will likely to continue to be used to bind the cities and the county together.
It should also be noted that having the County as a Principal Permittee does not immunize cities
against litigation anyway. The County, afterall, was forced into a settlement agreement with the
environmental community after it failed to comply with a a monitoring requirement associated
with 190-1995 municipal NPDES permit. And because the cities were co -permittees, they to I o
were forced to,go along with that agreement, which imposed additional, more: stringent
requirements beyond what is ,called for under state and federal storm water regulations (the
SUSMP is a good example of this).
0. Won't cities lose leverage in dealing with the regional board by being grouped into
watersheds1sub-watersheds?
A. No. Remember, the County would be present as a "Lead Permittee" in each of the
waterShed/sub-watershed groups. And, in -any case, it would be naive to assume that the
County would place the interests of cities before its own.
Q. won't it be more difficult to coordinate activities between the County and cities under a
watershed,sub-watershedpermft?
A. No more so than it is. now. Actually, under separate permits for the Upper and Lower San'
Gabriel River and Los Angeles River watersheds, coordination should be better. For one thing it
would be less complicated because cities would be grouped into sub -watersheds, where they
would have more in common.
Q. What other cities are considering participating in watershed1sub-watershed parmirs.
A. Cities in the Lower San Gabriel River are currently working on a sub -watershed based
permit. They include Bellflower. Downey, Lakewooed, Paramount, Santa Fe Springs, Whittier.
Other cities in that region are in the 'Process of following suit. And as mentioned, the City of
Santa Clarita will be applying for a separate permit with the County. Also. the City of Long
Beach as had its own permit for over a year now. I
2
B
G'. ,v d I
CITY OF DIAMOND BAR
SPECIAL CITY COUNCIL MEETING
NOVEMBER 14, 2000
1. CALL TO ORDER: Mayor O'Connor called the Special City Council
Meeting to order at 9:05:.a.m. in Conference Room A, Diamond Bar City Hall, 21660
E. Copley Drive, Suite 100, Diamond Barg CA 91765.
PLEDGE OF ALLEGIANCE: Mayor O'Connor led in the Pledge of Allegiance.
ROLL CALL: Council Members Chang, Herrera, Huff; Mayor
Pro Tem Ansari and Mayor O'Connor.
Also present were: James DeStefano, Interim City Manager
1. NEW BUSINESS:
2.1 INTERVIEWS OF EXECUTIVE RECRUITMENT FIRMS FOR THE
POSITION OF DIAMOND BAR CITY MANAGER:
Presentations by representatives from the following firms:
A. Bob Murray and Associates.
Regan Williams stated that Bob Murray & Assoc. is a relatively new company
formed in July 2000. However, Bob Murray is quite well-known throughout
the western U.S., has been conducting executive search for many years and
has placed nearly 100 City Managers, County Administrators, etc. Prior to
commencing work with Bob Murray, he spent 30 years working for the City
of Sunnyvale, the last 15 years in management and the last 7 years as the
Director of Public Safety. He reviewed the 11 -step process his firm takesin
recruiting for a City Manager;',the most important of which is to determine
what the City wants. Other steps involved in the process include developing
and distributing a recruitment brochure and initiating an advertisement
campaign. He stated that while networking for other positions; he spoke with
a couple of managers of other cities who are interested in relocating to
Diamond Bar. His firm would set a cut-off date at which point the
applications would be screened and narrowed down to approximately 12
candidates. Those 12 candidates would be interviewed down to about six
candidates, at which time the firm would assist D.B. in conducting the
interview process of those six Candidates. 'Impo'rtant items to the search are
Salary and compensation package (relocation expenses, housing assistance,
low interest loans,, etc.). He felt that a regional search would be sufficient for
D.B. rather than a national search because there is a large,group of people
within the State, which would provide a quality candidate selection.
Mr. Williams responded to C/Huff that this process takes several months to
complete. Since his firm opened, there have been no City Manager
lacements HoW'' B b M'
p ever, o array has placed hundreds during his career.
NOVEMBER 14, 2000 PAGE 2 SPECIAL CITY COUNCIL
Mr. Williams asked if the City Council had specific and/or internal candidates
in mind for the position.
Mr. Williams responded to C/Huff that the firm has a list of potential
candidates with whom they network on a regular basis. Prior to being
involved in recruitment, Mr. Murray was a City Manager in Olympia,
Washington and previously served as an assistant City Manager in Walnut
Creek. He was instrumental in putting together DMG's executive search
program. The name "Bob Murray" allows him access to potential candidates
throughout the country.
Mr. Williams explained to 'C/Chang his company's detailed plan for
recruitment. He recommended that the Council appoint a contact person to
receive the initial information from his firm.
Mr. Williams explained to MPT/Ansari that Mr. Murray was not present at this
meeting because he was conducting a review process with another City. Mr.
Williams explained that he has 30 years of municipal government experience
and has hired hundreds of employees. He was actually involved in the team
that hired his City Manager. While he would be the project manager for DB.,
Mr. 'Murray would remain involved in the process.
Mr. Williams explained to C/Herrera that his firm's staff is not large; however,
they do not take on more than they can handle. Once the initial reviews are
conducted and the initial' advertising campaign is developed, there is a period
of time when the firm is waiting for responses. His support staff consists of
administration, clerical and retired law enforcement investigators. Potential
applicants are considered based upon the criteria set forth by the D.B. City
Council. Applicants who do not meet those criteria' are eliminated and the
remaining applications are narrowed down to a list of 12 finalists based upon
their background and experience.
Mr. Williams explained the costs to C/Chang. He estimated that it would take
three to four months to provide the final interview list of potential City
Managers to D.B.
In response to M/O'Connor, Mr. Williams stated that the vast majority of the
applications will come from advertising on the pamphlet and 10-15%o come
from 'networking.. His firm has not actively engaged in finding potential
employment for spouses of candidates; however, he was aware of one City
that has taken on such a project. Although -a smaller percentage of
candidates come from the firm's networking, they appear to be some of the
better qualified candidates.
C/Huff asked if the firm would refer potentially "hot" candidates to D.B. even
though they may not fit the Council's criteria.
NOVEMBER 14,2000' PAGE'S SPECIAL CITY COUNCIL
Mr. Williams indicated that referral candidates are primarily screened based,
upon criteria provided by the City.
C/Huff hoped that during this process, the firm could help the City establish
the criteria. Mr. Williams responded that if the City does not know specifically
what it wants, his firm would help establish the criteria.
Mr. Williams indicated to M/O'Connor that salary would be very important.
You get what you pay for. If you advertise the position at $105,000 per year,
it will make it more difficult to attract a quality candidate. He recommended
that the, position be Listed with salary "negotiable." Prospective candidates
will ask the firm what salary range the City is considering and the firm prides
itself on its honesty and integrity. If the firm begins luring a candidate into the
process at$150,000 and the City offers the job.at $105,000 it would damage
both the City and the firm. In order to discuss the matter with potential
clients, he would like to have a salary range reference to discuss with
potential clients. ,He would prefer to obtain information about City Manager
salaries currently being paid by neighboring cities. He suspected that
$105,000 is low.
ICM/DeStefano pointed out that many ads indicate "up to $115,000 salary
presently under review" for instance, that allows for flexibility while the City
Council is determining what salary might be appropriate.
Mr. Williams believed items such as relocation expenses, housing
considerations, etc. help to make the package more attractive.
Mr. Williams indicated to MPT/Ansari that Bob Murray's retention rate is
excellent. In fact, his firm's proposal offers a guarantee of one year in the
contract.
ICM/DeStefano asked how Mr. Williams's firm measures success in matching
a candidate with the City, and what method of follow up does Bob Murray
and Associates provide to the City Council and to the candidate.
Mr. Williams responded that his firm's follow up consists of word-of-mouth.
If one of his candidates were placed in D.B., he/she would become a
member of their network to help identify future candidates. Bob Murray &
Assoc. will not call a candidate it has placed six months earlier asking him or
her to consider another position but they would be used for networking.
Mr. Williams indicated to C/Huff that Bob Murray & Assoc. does not
encourage their placements to apply for other City Manager positions for
which they are recruiting. Mr. ,Murray's reputation is such that he can call
almost any City Manager and get him on the telephone. Their placements
are generally very open to providing feedback on potential candidates.
NOVEMBER 14, 2000 PAGE 4 SPECIAL CITY COUNCIL
RECESS: M/O'Connor recessed the Special City Council Meeting at 10:05 a.m.
RECONVENE: M/O'Connor reconvened the Special City Council meeting at 10:10
a.m.
B. Richard Perry and Associates
Richard Perry presented his company's credentials. To date,his firm has
placed approximately 100 City Managers, CEO's, general managers of
special districts, etc. 99% of their work consists of public sector placements.
He spoke about his firm's successes and failures:
Mr. Perry indicated to C/Huff that in some instances, City Managers are Erred
and four years later when new City Council members come on, they are not
necessarily happy with the previous regime's choice and seek a replacement.
Mr.'' Perry responded to M/O'Connor that with respect to community input,
there are typically people who have grudges against City government.
Therefore, he does not know how reflective the community's input would be.
There may be value to the City Council to receive public' input on this
process. Professionally speaking, it has been a positive process for him to
receive community input whereas, it may not be,,positive for City ':officials.
In response to C/Herrera, Mr. Perry elaborated on recruiting and telephone
outreach, which brings in about 20-25% of the candidates. Outreach
generally consists of placing an add in the Western City, followed: by having
a brochure arrive in prospects' offices and conducting telephone outreach
about a week after that.
Mr. Perry provided Council Members with copies of his brochures. He
indicated to; M/O'Connor that the size and quality of the brochure is pertinent
to the process. He preferred using the smaller brochure and providing the
pertinent information. However, some people are drawn to fancier' marketing
tools. He writes the text and his graphic artist prepares the brochure. Each
brochure is personalized for a specific community.
C/Huff asked how Mr. Perry views the community (D.B.), how difficult it will
be to recruit for D.B. and what salary range would he propose.
Mr. Perry stated that there are usually more issues involved with a larger
community.` D.B. is a good size. The size of the City's budget and number
of employees are matters that concern potential candidates and they are
much more attracted to full-service communities, which would be a negative:
in the case of D.B. The history and quality of the community is important.
His first impression of the community was very positive. This is a well-
maintained community. In order to determine a potential salary range, he
would need more information. ;He estimated the salary range to be between
NOVEMBER 14, 2000 PAGE 5 SPECIAL CITY COUNCIL
RECESS:
$100,000 and $125,000.
MPT/Ansari commented that she appreciated Mr. Perry's asking questions
about the City prior to coming into the community.
Mr. Perry said he found one of the trickiest items to deal with is influencing
neighboring communities relative to redevelopment. As a result, one of the
things he would guess D.B. would be looking for might be someone who, on
a regional basis, will stand out and will be someone who people will pay
attention to. He was surprised to learn that D.B. is serviced by a Sheriff's
Department rather than a community police department.
Mr. Perry indicated to M/O'Connor that most of the recruiting activity will likely
occur after the first of the year. He would like to begin the process over the
holidays.
Mr. Perry responded to MPT/Ansari that typically, he gets 40-60 applicants
in this type of recruitment process. He would include recruitment from
outside of California in progressive pockets of the nation such as Boulder,
Colorado and focus on similar communities throughout the U.S. with the
majority of focus in.the western states:
Mr. Perry explained to C/Huff that candidates want to know about the staff
and whether he hears the same things from them that he hears from Council
members and whether they share the same long-term policy goals and
direction. If he is hearing differences, it tells him that there may internal
problems.
Mr. Perry responded to M/O'Connor that if his firm were chosen, he would be
the project manager for D.B.
In response to C/Herrera, he explained his current workload and reported on
his most recent placements.
ICM/DeStefano asked Mr. Perry how he measures the success rate of his
placements.
Mr. Perry said that he routinely conducts three-month reviews with the new
City Manager to see how things are going. If potential -problems are
detected, he calls the City Council contact to advise them. Thereafter, follow
up calls are made every six to nine months. The tone of these' calls' is
informal.
M/O'Connor recessed the Meeting at 10:50 a.m
NOVEMBER 14,2000 PAGE 6 SPECIAL CITY COUNCIL
C. DMG-MAXIMUS, INC.
Eric Middleton _spoke about his company's background, its process and
philosophy. Norm Robertson pioneered public sector research about 35
years ago and has conducted more than 3,000 executive searches and
placed more than 400 City Managers. Their corporate offices are located in
Century City and he lives in Redondo Beach, 'which allows for excellent
access to D.B. His firm cannot find "the perfect person." What his firm will
do, through their efforts, is find a City Manager that best fits this community
based upon information provided by the City and by the candidates. He
explained the process: 1) sit down with each City Council Member
individually or as a group including designated City employees, if necessary,
to determine what education and experience the City Manager must have as
well as management style, personal traits, `skills, abilities and things that will
make this person push forward in a direction the Council wishes to go. He
elaborated on these items; 2) from the information gathered from City Council
Members, develop a profile for the position. He elaborated on the contents
of the profile and how the information is used. He assured Council that only
potential clients who want to live in D.B. will be presented for interview and
3) Determine why the potential candidate wants to be in D.B. Following this
process, a progress meeting will be scheduled with Council during which 10-
15 potential qualified candidates' resumes and supplemental information
questionnaire (information regarding the size of their current organization, the
current number of people that they supervise, their current salary, the budget
they handle, responses to questions about redevelopment, parks and
recreation experience, open space preservation, etc. and key questions (the
reason for the candidate's interest in the, position and any barriers he/she
may have in accepting the position) will be presented for consideration. 1n
addition to the supplemental information his firm will provide Council with
copies of the potential candidate's resume and the date that it was submitted
to them, along with a summary of the resume. During the time between the
progress meeting and the final interview, his firm proceeds to obtain from
each candidate a reference list (supervisors, peers, etc.) and ask each
candidate to sign a written release to allow his firm to contact the references.
In addition, his firm runs a credit check on each candidate, checks for
criminal, vehicle and educational records. All references,) background checks
and education degree verifications will be presented in an individual packet
for each candidate to the City, Council for the potential, interview process.
Finally, his firm assists both the City and the candidates through the interview
logistics.
C/Herrera asked if the firm ever uses interview panels consisting of, for
example; City Managers from other cities, to which Mr. Middleton responded
yes. In addition, his firm has used citizen panels, which have been extremely
successful. However, one of the key concerns is that most of the potential
candidates will be employed and his firm wants, to keep the interview process
NOVEMBER 14, 2000
as confidential as possible.
PAGE 7 SPECIAL CITY COUNCIL
Mr. Middleton spoke about the impacts of development and redevelopment
to D.B. and about his firm's successful recruitment process for West
Hollywood. He stated that if his firm were selected, he would like to setup
a weekly telephone meeting with a designated D.B. contact.
In response to MPT/Ansari, Mr. Middleton indicated that the search process
is based upon the City Council's desires in accordance with their fee
schedule, which is based on statewide or nationwide searches. His firm has
a full time research staff that identifies candidates. During- the interview
process between his firm and the Council, it may be determined that D.B.
wants someone from a comparable sized community, comparable economic
background, grass roots community, or the Council may want someone from
an entirely different area. There are many City Managers within the State
who would view O.B. as a great opportunity.
Mr. Middleton responded to. M/O'Connor that he has received two potential
candidate contacts.
MPT/Ansari asked if potential candidates prefer to work with full service cities
as opposed to contract cities.
Mr. Middleton stated that there would be candidates who are specialized in
running either full-time service cities and contract cities. D.B. will want a
candidate who understands and can negotiate contracts. Council may want
to mention this factin the recruitment brochure so those potential candidates
are not excluded from the process.
Mr. Middleton further stated that the attraction to, D.B. is location and quality
of community. Due to economic/redevelopment concerns, D.B. will likely
want someone with the strengths and energy to pursue those concerns.
MPT/Ansari asked how D.B. can be assured it would have fresh candidates.
Mr. Middleton explained that what may attract candidates to D.B. would not
necessarily attract them to other communities.
In response to C/Herrera, Mr. Middleton recommended that the final review
process be a formal process with an hour for each of five or six candidates.
All candidates should be asked the same questions. At the end of that
process, candidates that the Council does not want are eliminated. If the
final selection can be made," the process is completed. If more time is
needed, the final two or three can be brought, back for another interview and
this process may be less formal if the Council so desires.
NOVEMBER 14, 2o00 PAGE 8 SPECIAL CITY COUNCIL
Mr. Middleton responded to ICM/DeStefano that he and Norm work as a
team. He will oversee the D.B. process. Both he and Norm will be involved
in the progress meeting and interview process.
Mr. Middleton indicated to C/Chang that salary depends on what the City can
afford. Other features of the compensation package are important. D.B. may
want to include relocation incentives and signing bonuses. Most cities the
size of D.B. pay $125,000 to $140,000 with extremes at both ends.
Responding to lCM/DeStefano, Mr. Middleton stated that when salary ranges
are printed in brochures, a candidate sees the high figure. Therefore,
printing the salary range in the brochure is not always good idea but the
Council needs to know what its limitations are. At the final interview point
candidates need to know the top of the salary range. Preferable language
for the brochure is "salary depending on qualifications within an established
range." The progress report will contain the candidate's current experience
and salary.
M/O'Connor placed her preference as follows: 1) DMG Maximus and 2)
Richard Perry and Associates. She eliminated Bob Murray & Assoc.
C/Huff asked ICM/DeStefano if he has any feedback regarding DMG.
ICM/DeStefano stated that the key to DMG is Norm Roberts, who enjoys an
outstanding reputation and is very well known by City Managers. As a
protege, Eric Middleton probably would not harm the City at all if he were to
be the project manager versus the stated project manager being Norm
because the firm has a very good reputation, Norm has an excellent
reputation and the recent Yorba Linda recruitment was handled almost
exclusively by Eric Middleton.
M/O'Connor pointed out that it is advantageous to D.B. that DMG is local.
MPT/Ansari liked #2 and #3 presenters. She leaned toward #2 because she
liked his philosophy in dealing with people and his thinking out of the box.
She was concerned about the firm being located in No. Calif.
C/Herrera said she liked Rich Perry but found Eric Middleton to be much
more focused on the goal.
ICM/DeStefano cautioned Council that it would have the same issues with
any firm it selects. Council wants to be sure that any project manager is
capable of performing the work within the scope and, more importantly, the
time line that the Council has set to accomplish this goal.
C/Chang believed either #2 or #3 presenter would do a fine job. Perry
presented the best detail in his proposal. Mr. Middleton's enthusiasm was
NOVEMBER 14 2000 PAGE 9 SPECIAL CITY COUNCIL
greater than M -r. Perry's enthusiasm. Therefore, he favors Maximus.
ICM/DeStefano statedthat in accordance with Council's comments, the
sense of the direction from Council is to talk further with DMG and negotiate
a contract to be placed on the regular City Council agenda for November 21.
M/O'Connor asked if ICM/DeStefano believed the fee is negotiable.
ICM/DeStefano responded that it is likely the fee is negotiable but he was not
sure that the Council needs to be concerned about $1,000 one way or the
other between the three firms. He had the Council's consensus to move
forward with DMG as its lead candidate.
MPT/Ansari liked Mr. Perry's brochure.
PUBLIC COMMENTS: None Offered.
ADJOURNMENT: There being no further business to conduct, Mayor
O'Connor adjourned the Special City Council Meeting at 12:10 p.m.
LYNDA BURGESS, City Clerk
ATTEST:
Mayor Debby O'Connor
1 CLOSED SESSION: None
2. CALL TO ORDER: Mayor O'Connor called the Regular City
Council 'Meeting to order at 6:34 p.m. in the South Coast Air Quality
Management District Auditorium, 21865 E. Copley Drive, Diamond Bar,
California.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor
O'Connor.
INVOCATION: The invocation was given by .Reverend
Randy Lanthripe, Church of the Valley.
ROLL CALL: Mayor O'Connor, Mayor Pro Tem Ansari,
and Council Members Chang, Herrera, Huff.
Also present were: James DeStefano, Interim City Manager;
Mike Jenkins, City Attorney; David Doyle, Deputy City Manager; David Liu,
Director of Public Works; Bob Rose, Community Services Director; Linda
Magnuson, Finance Director Mike' Nelson, Communications & Marketing
Director and Lynda Burgess, City Clerk.
APPROVAL OF AGENDA: As submitted.
Mayor O'Connor acknowledged the presence in the audience of Mayor Dave
Winn, City of Industry.
3. A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.A.1` Proclaimed December 13, 2000 as "Automobile Club of Southern
California Day."
3.A.2 Staff announced the receipt of" GFOA and CSMFO Awards for
excellence in financial reporting.
REORGANIZATION OF CITY COUNCIL
1. Selection of Mayor.
C/Herrera nominated Council Member Huff. C/Chang nominated
Mayor Pro Tem Ansari. Roll Call vote by the 'City Clerk as follows:
Vote for Mayor Pro Tem Ansari - C/Chang, MPT/Ansari
DECEMBER 5, 2000 PAGE 2 CITY COUNCIL
Vote for Council Member Huff - C/Herrera, C/Huff,
M/O'Connor.
Robert S. Huff was declared Mayor.
2. Selection of Mayor Pro Tem.
C/O'Connor nominated C/Herrera, seconded by C/Chang.
Carol Herrera was declared Mayor Pro Tem by acclimation.
3. Presentation to outgoing Mayor Debby O'Connor by 'Mayor Robert
Huff.
RECESS: M/Huff recessed the City Council Meeting at 7:15 p.m.
RECONVENE: M/Huff reconvened the City Council Meeting at 7:43 p.m.
3. B. INTERIM CITY MANAGER REPORTS AND RECOMMENDATIONS:
ICM/DeStefano congratulated Council Member O'Connor on her successful
year as Mayor of D.B. and congratulated M/Huff on his appointment.
ICM/DeStefano reported on the City's opposition to the use of the San Jose
Creek Wash Flood Control Channel as an alternative truck lane.
4.a. PUBIC COMMENTS: Danielle Bisterfeldt, Miss Diamond Bar, presented
a Certificate of Appreciation to former May Debby O'Connor. She- updated
the Council on the activities of the Miss Diamond Bar Pageant.
Jeff Koontz, Executive Director, D.B. Chamber of Commerce, announced the
Mayor's Breakfast on January 18 at St. Denis Church.
Bob Zirbes, President, D.B. Improvement Association, thanked former Mayor
O'Connor for her efforts during the past year and congratulated newly
appointed Mayor Huff.
4.b. RESPONSE TO PUBLIC COMMENT: None Offered.
5. SCHEDULE OF FUTURE EVENTS:
5.1 HOLIDAY DIAMOND RIDE`- November 24 - January 2, 2001 - Free
door to door taxicab semi t d f
ce o an rom any commerciauretan center
in the City to all residents (must be at least 18 years of old, or
accompanied by an adult).
DECEMBER 5, 2000 PAGE 3 CITY COUNCIL
5.2 PLANNING COMMISSION MEETING - December 12, 2000 7:00
p.m., SCAQMD Auditorium, 21865 E. Copley Dr.
5.3 LANTERMAN COMMUNITY ADVISORY COMMITTEE MEETING=
December 12, 2000 - 7:00 p.m. to 9:00 p.m., Research Conference
Room, Lanterman Developmental Center, 3530 Pomona Blvd.,
Pomona.
5.4 TRAFFIC AND TRANSPORTATION COMMISSION December 14,
2000 — 6;00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley
Dr.
5.5 JOINT PARKS & RECREATION COMMISSION AND TRAFFIC &
TRANSPORTATION COMMISSION MEETING'- December 14, 2000
- 7:30 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr.
5.6 CITY COUNCIL MEETING December 19, 2000 - 6:30 p.m.,
SCAQMD Auditorium, 21865; E. Copley Dr.
5.7 PARKS AND RECREATION COMMISSION - December 21, 2000 -
7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr.
5.8 DIAMOND BAR COMMUNITY FOUNDATION - December 21, 2000
- 7:00 p.m., Room CC -8, 21865 E. Copley Dr.
5.9 HOLIDAY TREE RECYCLING - December 26 through January 13,
2001- Recycling of holiday trees through the disposal company.
5.10 CHRISTMAS/NEW YEAR'S DAY HOLIDAYS'- City Offices will be
closed Monday, December 25; Tuesday, December 26, 2000, and
Monday, January 1, 2001 in observance of the Christmas and New
Year's Holidays.City Offices will reopen on December 27, 2000 at
8:00 a.m. and Tuesday, January 2 2001 at 8:00 a.m.
6. CONSENT CALENDAR: C/Ansari moved, C/Chang seconded, to
approve the Consent Calendar as presented. Motion carried by the following
Roll Call vote:
AYES: COUNCIL` MEMBERS - Ansari, Chang, O'Connor, MPT/
Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS None
6.1 APPROVED MINUTES - Regular City Council Meeting of November
21, 2000 - as submitted.
7
DECEMBER 5, 2000
PAGE4 CITY COUNCIL
6.2 RECEIVED AND FILED PARKS & RECREATION COMMISSION
MINUTES - Regular Meeting of October 26, 2000.
6.3 RECEIVED AND FILED TRAFFIC & TRANSPORTATION
COMMISSION MINUTES - Regular Meeting of October 12, 2000.
6.4 APPROVED VOUCHER REGISTER -dated December 5, 2000 in the
amount of $624,905.45. C/O'Connor abstained from approval of a
warrant in the amount of $58.51 due to a potential conflict of interest
regarding the Lanterman Forensic' Expansion Project.
6.5 REVIEWED AND APPROVED TREASURER'S STATEMENT for
October 2000.
6.6 APPROVED NOTICE OF COMPLETION FOR CONSTRUCTION OF
SPORTS FIELD LIGHTING AT PANTERA' PARK - accepted the work
performed by M. Wilson Co. Contractors Inc.,. directed the City Clerk
to file the Notice of Completion and release any retention amounts
thirty-five days after the recordation date:
6.7 ADOPTED RESOLUTION NO. 2000-56: A RESOLUTION OF THE
CITY OF DIAMOND 'BAR, REQUESTING THE LOS ANGELES
COUNTY SEWER MAINTENANCE DISTRICT TO 'ACCEPT THE
TRANSFER AND CONVEYANCE OF SANITARY SEWER PRIVATE
CONTRACT NO. DB 95-.001 AND SEWER LIFT STATION FOR
TRACT 51169 LOCATED IN THE COUNTRY, DIAMOND BAR, FOR
FUTURE OPERATION, MAINTENANCE, REPAIR AND
IMPROVEMENT.
6.8 APPROVED PROCLAMATION ANNOUNCING MARCH 9, 2001 AS
ARBOR DAY IN THE CITY OF DIAMOND BAR IN CONJUNCTION
WITH THE TREE CITY USA APPLICATION - The National Arbor Day
Foundation, in cooperation with the U. S. Forest Service and the
National Association of State Foresters, recognizes towns and cities
across America that meet the standards of the Tree City USA program
signifying March 9, 2001 as Arbor Day in the City of D.B.
6.9 RESCHEDULED THE PUBLIC HEARING TO ADOPT A
RESOLUTION ESTABLISHING ANIMAL CONTROL, SHELTER.AND
LICENSING FEES TO DECEMBER 19, 2000 - re -scheduled the
Public Hearing to adopt a new fee schedule as recommended by
IVHS to December 19, 2000.
PUBLIC HEARING: None
DECEMBER 5, 2000 PAGE 5 CITY COUNCIL
8. OLD BUSINESS: None
9. NEW BUSINESS:
9.1 RESOLUTION NO. 2000-57: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR TO SUPPORT A
REGIONAL AIRPORT PLAN FOR SOUTHERN CALIFORNIA - The
L.A. Department of Airports has recently initiated a revision, LAX
would expand its passenger activity from 60million to 92 million per
year, while increasing cargo activity from 1.8 million tons to 4.2 million
tons annually. The resulting additions and modifications to the airport
will come at a cost of approximately $12 billion and will add excessive
noise and air pollution to the surrounding communities. Sincemost
of the population growth over the next 20 years in Southern California
will occur in communities out near the Inland Empire, there is 'an
immediate need to develop a Regional Airport Plan which better
utilizes the other airports under the control of the L.A. Department of
Airports, such as Ontario International and Palmdale. The City of El
Segundo, along with a coalition of over- 95 cities, counties,
7transportation agencies and other entities, have already voiced their
support for the Regional Airport Plan alternative.
C/Ansari explained that last meeting's presentation by Mayor Gordon
of El Segundo was made at her request.
C/O'Connor moved, C/Ansari seconded, to adopt Resolution No.
2000-57 supporting a Regional Airport Plan for Southern California.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/
, Herrera, WHuff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
9.2 CONTRACT AUTHORIZATION FOR &GOVERNMENT
TECHNOLOGY SERVICES - In support of Council's goal of
expanding and enhancing service to residents, staff has been actively
engaged in research and planning activities concerning the area of "e -
government." Generally, e -government is defined as an overall
strategy and process for communicating, interacting and serving our
community in the digital age. Earlier this year, as part of the
preparation process, the City's executive staff formed an intra
d ivisi onal, technology team whose primary objective was to select a
qualified e -government consultant to assist the City in developing an
overall technology plan for e-government.After a lengthy selection
DECEMBER 5, 2000 PAGE 6 CITY COUNCIL
process, it was determined that the Civic Resource Group would be
able to offer the highest level of service, and generate the most value
for the City's investment. Civic Resource Group will provide the City
with a comprehensive assessment of its technology infrastructure; a
department/diviision'readiness evaluation; independent assessment
of available systems that may be used to facilitate e -government
activities produce a distinctive e -government technology plan; and
assist the City with the successful implementation of an initial e-
government project:
Brian Reese, CGA, .presented an overview of the proposal for an E -
Government Strategic. Plan.
Following discussion, C/O'Connor moved, C/Chang seconded, to
approve an agreement with Civic Resource Group for e -government
technology services in an amount not to exceed $85,575, and, as
such, authorize the appropriation ,of $25,575 from General Fund
reserves in support of the total expenditure. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor,
MPT/Herrera, M/Huff
NOES: COUNCIL MEMBERS None
ABSENT: COUNCIL MEMBERS - None
9.3 RESOLUTION NO. 2000-58: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMONDBAR TO REQUEST THAT
THE LOS ANGELES COUNTY METROPOLITAN
TRANSPORTATION AUTHORITY INCLUDE THE 710 FREEWAY
COMPLETION IN THE 2000 LONG RANGE PLAN UPDATE - For the
past 35 years, the 710 freeway has played an important role in
allowing motorists and commerce to flow back and forth across all of
Southern California. However, due to past and current litigation, the
710 freeway was never constructed between Interstate 10 and the
210 freeways and thus has a 4.5 -mile "gap" which is composed of city
streets. Although 'the project has been approved by the federal
government, adopted by the California Department of Transportation
(CalTrans) and included in the Southern California Association of
Governments' 1998 Regional Transportation Plan, the L.A. County
Metropolitan Transportation Authority (LACMTA) has decided to
exclude the project from its 2000 long Range Transportation Plan
(LRTP) and cities pending litigation as the key deterrent to inclusion.
In order to garner support for the project, the City of Monterey Park
is asking other municipalities in Southern California to join in their
efforts to have LACMTA place the''710 project into the 2000 LRTP by
DECEMBER 5, 2000 PAGE 7 CITY COUNCIL
adopting resolutions of support.
C/Ansari moved, M/Huff seconded, to adopt Resolution No. 2000-58
supporting completion of the 710 Freeway and inclusion of the project
into the L. A. Metropolitan Transportation Authority's Long-range
Transportation Plan for 2000. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/
Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT COUNCIL MEMBERS - None
RECESS TO REDEVELOPMENT AGENCY M/Huff recessed the City
Council Meeting at 8:55 p.m.
RECONVENE CITY COUNCIL MEETING: M/Huff reconvened the City
Council Meeting at 9:04 p.m.
10. SUBCOMMITTEE REPORTS AND COUNCIL MEMBER COMMENTS:
MPT/Herrera reiterated that she has great respect for her Council Members.
She attendedthe State Department' of Developmental Services'
Restructuring Committee on November 27 and indicated she would present
her report at the next Council Meeting. She wished her husband, Arthur, a
happy birthday.
C/Ansari thanked her supporters. She has enjoyed serving the public during
the past seven years. She recommended that the Mayor either be elected
by a vote of the people or that the City incorporate a process by which it
selects its mayor. She presented an ordinance from the City of West Covina.
She spoke about the role of the Tonner Canyon issue as it relates to tonight's
events regarding the matter of selection of the City's mayor. Last week she
served as a panelist on the Regional Water Board Meeting. She
congratulated the Friends of the Diamond Bar Library on their anniversary
and donation of $25,000 for book purchases.
C/Chang congratulated Mayor Huff and Mayor Pro Tem Herrera on their
appointments. He spoke about tonight's reorganization process and about
the Friends of the Library meeting he attended today. He recently attended
an evening banquet hosted by Cal Poly Pomona's Management and
Hospitality School named after James Collins,, owner of the Sizzler
Restaurant. During the ceremony, Mrs. Julia Child was presented an award
by Robert Mondavi Winery. The event raised about $420,000 for the school.
During the event, he procured Mrs. Child's signature on a menu, along with
the signatures of chefs from various parts of the world. He presented the
DECEMBER 5, 2000 PAGE 8 CITY COUNCIL
autographed menu to the City.
C/O'Connor stated that she attended the November 23 Sanitation District
meeting wherein a salary increase for the directors was approved. On
November 30, she attended the City' s12t" Anniversary Committee meeting
and the Finance Committee meeting, and she and Chair/Huff participated in
the D.B.H.S. Pathways Academy Mentor program. Also on November' 30,
Council met with the City's architect to finalize design ideas following the
community meeting. She reported on a WCCA teleconferencing meeting in
which she participated on Thursday. The purpose of the emergency meeting
was to initiate litigation against the City of Industry Urban Development
Agency concerning their purchase of the Boy Scout property. On December
1, she attended the D.B.H.S. CIF semi-final. On December 2, she
participated in the Advanced Sheriff's Training in Monterey Park. On
December 4, she, C/Chang and Mayor Huff attended Supervisor Knabe's
oath of office ceremonies. This afternoon members of the Diamond Bar
Community Foundation met with the City's Attorney to discuss its ties with
the City. She spoke about tonight's selection of the mayor. Her decisions
are not, nor have they ever been, politically based. Her choices are made
according to what she believes is best for the community: She asked
residents to remember to honor families of soldiers who lost their lives during
the Pearl Harbor conflict,
Chair/Huff said that with respect to the selection of mayor, D.B. has a
tradition of appointing the highest vote getter as mayor, and the second
highest vote getter as mayor pro tem. He cautioned against adopting West
Covina's ordinance. He reported that Al Rumpilla is recovering nicely
following quadruple bypass surgery.
ADJOURNMENT: There being no further business to conduct, M/Huff adjourned
the meeting at 9:37 p.m.
LYNDA BURGESS, City Clerk
ATTEST:
ROBERTS. HUFF, Mayor
OCTOBER 24, 2000 PAGE 3 PLANNING COMMISSION
OCTOBER 24, 2000 PAGE 4 PLANNING COMMISSION
landscape has been disturbed and cannot be replaced and in reality, the City is forced to
move forward with this consideration. The applicant may believe that it was done
appropriately but the applicant needs to understand that if the project is to proceed they will
have to comply with the City's Codes and environmental laws.
Chair/Nelson re -opened the public hearing.
Surinder Bhogal, ;property owner, explained that in order to complete his project he needed
fill which, was offered to him free of charge by a third party. He felt that he needed to take
advantage of the situation and pulled permits from the City. The photographs presented by
Ms. McGinnis depict a cut at the front of the property which allowed trucks access to the
property for purposes of stockpiling the flirt. No grading operations have begun.
Ms. McGinnis stated that when she spoke with the gentleman who was doing, the
bulldozing he indicated to her that he was under the impression that the applicant had a
grading permit. She believes that if the project proceeds according to the City' Codes, it
should work. However, the property owner is taking short cuts.
Chair/Nelson closed the public hearing.
VC/Zirbes said that while he shares Ms. McGinnis' concerns about how projects are
completed, he is very confident that the City's staff will monitor the situation and make
certain that the applicant complies. He proposed that Condition (h)' on page 11 be modified
to the following: That the five trees that were removed prior to the applicant obtaining a
permit be replaced with 24 inch box trees at a 6:1 ratio; and 24 inch box size at "a 3:.1 ratio
for the remaining trees for a total amount of 48 trees; and the replacement mitigation shall
be in the form of a donation to the City's Tree Replacement Fund — the donation shall
include the cost of the replacement trees in a 24 inch box size at $145 each, planting cost
at $296 each, and tree maintenance costs at $120 per tree per year for five years. Placement
of trees on the applicant's property will be done under the supervision of the Arborist and
will be subject to the City's monitoring program for five (5) years.
VC/Zirbes moved, C/Ruzicka seconded, to approve. Development Review No. 2000-11,
Tree Permit No. 2000-03, Minor Conditional Use Permit No. 2000-06, and Minor Variance
No. 2000-06.
C/Kuo asked that the motion be amended to direct staff to verify the 40 pound balcony live
load indicated in Condition (u) on Page 13.' The maker of the motion and the seconder
agreed to the amendment. Motion approved by the following Roll Call vote:
OCTOBER 24, 2000 PAGE`5 PLANNING COMMISSION
AYES: COMMISSIONERS: Kuo,;Ruzicka, Tye, VC/Zirbes,
Chair/Nelson
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
7.2 Development Review No. 2000-16, Minor Conditional Use Permit No 2000-15. Minor
Variance No. 2000-17 (pursuant to ,Code Sections 22.48.020° (A)(1), 22.56.020 and
22.52.020 (B)) is a request to construct an approximately 12,340 square foottwo-story
single-family residence with two garages for five cars, pool/spa, gazebo, and tennis court.
A Minor Conditional use Permit is required to process the circular driveway. The Minor
Variance is a request to decrease the rear yard setback by 20 percent.
PROJECT ADDRESS: 2521 Braided Mane Drive
Diamond Bar, CA 91765
PROPERTY OWNERS: Ton -Dei Chiu
1432 E..Peppertree Drive
La Habra Heights, CA 90631
APPLICANT: Tein Wang
`801 S Garfield Avenue
Alhambra, CA 91801
DSA/Smith presented staff's report.. Staff recommends that the Planning Commission
approve Development Review No. 2000-19, Findings of Fact, and conditions of approval,
as listed within the resolution.
Tein Wang, project architect, explained how the project plans were drawn under the
previous City Code and why the applicant is requesting a minor variance.
Chair/Nelson opened the public hearing.
There being no one who wished to speak on this matter, Chair/Nelson closed the public
hearing.
VC/Zirbes moved, C/Ruzicka seconded, to approve Development Review No. 2000-16,
Minor Conditional Use Permit No. 2000-15 Minor Variance No. 2000-17, Findings of
Fact, and conditions of approval, as listed within the resolution. Motion carried by the
following Roll Call vote:
DIAMOND BAR REDEVELOPMENT AGENCY
INTEROFFICE MEMORANDUM
TOi Chairman Chang and Board of Directors
FROM: Linda G. Magnuson, Finance Director
SUBJECT: Voucher Register, December 21, 1999
DATE: December 15, 1999
Attached is the Voucher Register, dated December 21, 1999 for the Diamond Bar
Redevelopment Agency. The checks will be produced after any recommendations and
the final approval is received
Please review and sign the attached
CITY OF DIAMOND
BAR
VOUCHER '`REGISTER
APPROVAL
The attached listing of vouchers dated .December
19, 2000 ;have
been
reviewed, approved, and recommended' for payment.
Payments are
hereby, 'allowed from the following funds in these
amounts.
FUND DESCRIPTION-
PREPAID
VOUCHERS
TOTAL
001, GENERAL FUND
136,050: tel(}
1 � � , C137 . ��1
295,088.50
112 PROP A'- 'TRANSIT -FUND
65,361.96
65,361.96
115 INTEGRATED WASTE MGT" FUND
.00.
2,237.50
2,237.50 ,
125 COM DEV BLKI GRANT FUND
.00
3,624.50
W,624.50
126 CITIZENS OPT-PUBLIC SFTY,
130.41
1,839.99
1,973.44
138 L LAD ##38 FUND
.00
6,689.60
6, 689.60
139 LLAD ##"391 FUND
6, 961 _00
6,961.00
250 CAPITAL IMPROV/PROD FUND
.00
1931879.79
193,87+.79
REPORT FOR ALL FUNDS.
575,821.25
136,189.31 ;:
439,631.94
APPROVED BY
Linda G. Ma nuson _
Carol Herrera
Finance Director
Mayor Pro Tent
Ees DeSt fano
Deborah H. O'Connor
Interim Ci y Manager
Council member
CITY OF DIAMOND BAR
RUM DATE' 1211412000 10'.50:36
VDXHER REGISTER
PAGE: 1
DUE THRU. 12119/2000
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT''
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
3CMA
0014095-42315--
ANNUAL MEMBERSHIP
615.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS ''
615.00 ,
TOTAL DUE VENDOR
615.00
LEDOVENA ABA046A
001-23002--
51220 REFUND PK DEP-HERITAGE
200.00
001-36600--
51220 RET CK CM
-15.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
185.00
TOTAL DUE VENDOR
185.00
ADVANCED COURIER CONCEPT INC
0014090-42121--
4212 COURIER SVCS-PLNN DEPT
43.20
TOTAL PREPAIDS
.00
- TOTAL VOUCHERS
43.20
TOTAL DUE VENDOR :
43.20
AEP
0015210-42315-- -
JAN 01 MEMBRSHP DUES-DESTEFANO '
100.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
100.00
TOTAL DUE VENDOR
100.00
WAY.' SIGN GRAPHICS ITEC
0014WO-41200--
10177
7869 SUPPLIES - NAME PLATES
50.22
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.22
TOTAL DUE VENDOR
50.22
CHRISTINE Alda: ANGELI
0415350-45'60--
10111
CONTRACT CLASS -FALL
72.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
72.40
TOTAL DUE VENDOR
72.00
ARMENTROUT CONSULTANTS
0014440-44040--
10291
NOV 00 EMER PREP SVCS -`NOV 00;
812.50`
0014440-41200--
NOV 00 SUPPLIES - EMER PREP
80.00
TOTAL PREPAIDS
.00
TOTAL VOUMERS
842.50
TOTAL DUE VENDOR'
842,50`
ARROW TRAILER & SUPPLIES
0014444-44.250--
10589
4943 INSTALL RACK-EOC UNIT
244.65
0014440-42200--
10589
4993 MAINT-EOC UNIT
1,854.61
0014440-42300--
4995 TRAILER REPAIR-EOC
180.00
TOTAL PREPAMS
.00
TOTAL. VOUCHERS
2,279.26
TOTAL ME VENDOR
2,279.26
CITY OF DIAMOND BAR
R DALE 12/14/2000 10.50:36
VOUCHER REGISTER
PAGE: 2
DIS THRU. 12/1912000
PREPAID`
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION AMf
W DATE CHECK
AT&T
0014090-42325--
LONG DIST CHARGES
20.55
0014090-42325--
LONG DIST CHARGES
34.95
0014090-42325--
LONG DIST CHARGES
17.86
1264411-42125--
PH CHARGES - SHERIFF
25.93
TOTAL PREPAIDS
.00
TOTAL VOUCHERS '
104. 1.19
TOTAL DUE VENDOR
104.29
AT&T WIRELESS
0014040-42125--
CELL CHARGES -`GENERAL
147.57
0014030-42125--
CELL CHARGES - C'MANAGER
29.67
0014415.42125--
CELL CHARGES - V/PATROL
63.19
1264411-42125--
CELL CHARGES - SHERIFF
26.10
TOTAL PREPAIDS
.00
TOTAL VOUCHERS.
266.53
- TOTAL DUE VENOM
266.53
ELOISE BAUGH
001-34730--
38630 RECREATION REFUND
23.00
401-34720-- -
"38634 RECREATION REFUND
-5.04
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
18.00
TOTAL DUE VENOM
18.00
HILL`S LOCA. AND SAFE
0015319-42210--
30952 SUPPLIES -PETERSON LOCKS
15.09
TOTAL PREPAIDS
.00
TOT& VOUCHERS
15.09
TOTAL DUE VENDOR
15.09
BNI BUILDING NEWS ;
0015310-42320--
10600 25904 BN1 2001 HANDBOOK-T/CNTRL
13.90
0015510-42320--
10600 25904 BNT 2001 HANDBOOK-GRNBOO:
47.95
TOTAL PREPAIDS
.00
TOTAL V5
61.85
TOTAL DUE VENDOR
61.:85
CITY OF DIAMOND BAR
,RUN DATA: 12/1412000 10:50:36
VAR REGISTER
PAGE; 3
IRE THEM: 12119/2000
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION AMOUNT'
DATE CHECK
BOISE CASCADE OFFICE PRODUCTS
r•
0014030-41204--
P010408 SUPPLIES - CITY M#INAGER
40.01
0015356-41200=-
PO 10408 SUPPLIES - RECREATION
4.47
0014090-41200--
PO 10408 SUPPLIES - ORAL
74.00
0014095-41200--
PO 10408. SUPPLIES - COM. & M 'T
30.82
0014090-41200--
10654 342595 SUPPLIES -COPY PAPER
489.29
0014050-41200--
PO 10408 SUPPLIES - FINAIE
16.13
0014030-41204--
PO 10406 - 'SUPPLIES.- CITY MANAGER .
140.66
0015,,"50-41200--
PO 10408 SUPPLIES - RECREATION
11.05
0014090-41200--
PO 10406 SUPPLIES ,- GENERAL
100.58
0014040-41200--
PO 10408 SUPPLIES - CITY CLERK
102.63
0014050-41200--
PO 1040E SUPPLIES - FINALE
26.96
0014040-41200--
PO 10408 SUPPLIES - CITY CLERK
77.62
0014090-41200--
PO 10408 SUPPLIES - GENERAL
4.65
0014090-41200--
PO 10408 SUPPLIES - GENERAL
36.15
0014090-41200--
PO 10408 SUPPLIES - G mERAL
-11.50
0015510-41200--
PO 1m SUPPLIES - PUBLIC WORKS
47.64
0014040-41200--
PO 10408 SUPPLIES - CITY CLERK
34.71
0014MO-41200--
Pt 10408 SUPPLIES - CITY MANAGER
31.9
0014030-41200--
PO 10408 SUPPLIES - CITY MMGER
5.46
`TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,263.74
TOTAL DUE VENOM
1,263.74
MICHAEL BR* MAN ASSOCIATES INC
001-23010--
36463 PROF.SVCS'- FPL 93-06
3;430.61
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,430.61`
TOTAL DUE VENDOR
3,430.61
CHUCK MP, IETT
001-23002--
51336 REFUND PK DEP-HERITAGE
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00
TOTAL HE VENDOR
200.00
VALERIE BUSTILLOS
001-2:3002--
51337 REFUND PK DEP-REAGAN
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50;00
TDTAL DUE keOR
50.00
CCCA
0014010-42330--
LEGISLATV TOUR-HUFF,OCNNEt
400.00
00141CM-42330--
LEGISLATV'T-DESTEFAND
200.00:
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
600.00
TOTAL DUE VENDOR.
600.00
CITY OF DIAMOND BAR
RUN DATE! 12/14/2000 10'.50.-36
VOUCHER REGISTER
PAGE: 4
DUE THRU• 12/19/2000
PREPAID'
FUND/SECT-ACCT-PROJECT-AMT
PG #
INVOICE DESCRIPTION AKW
DATE CHECK
CHARLES ABBOTT ASSOCIATES INC
0015551-45223--
I0523
7592 PROF.SVCS - PLAN CHECK
439,25
0015551-45223--
10566
7591 PROF.SVCS - PLAN CHECK
475.77
001-23012--
7592 PROF.SVCS - EN 96-151
165,75
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,130.77
TOTAL DUE VENDOR
1,130.77
CHARLIES SANNICH SHOPPE
0014390-42325--
12/4/00 MTG SUPPLS-4 CRNRS 12/4
145.60
TOTAL PREPAIDS
.00
TOTAL VUJCHERS
145.60
TOTAL DLE VENDOR=
145.60
BARBARA CHIN
001-23002--
51334 REFUND PK DEP-REAGAN
50,00
-
TOTAL PREPAIDS
.04
TOTAL VOUCHERS
50.00
TOTAL DUE VENOM(
50.00
CINTAS CORPORATION -`
0015310-42130--
10034
1503453386 UNFRM RNTL-CIS WK 11/20
18.06
0015310-42134--
10034
154347233 U4FRM RNTL-C/S W 11/27;
13.06
0015310-42130--
10034
150349196 UNFRM RNTL-C/S WK 12/04
18.06
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
54.18
TOTAL DUE VENDOR
54.18
CITY OF PICOi'RIVERA
000 354-45305--
C CONCERT MTG-CREWS
12.00
TOTAL PREPAIDS
.00
TOTAL VMERS
12.00
TOTAL DUE VENDOR
12.00
COMMERCE CITY MAINTENANCE (ANY
04153/8-42210--
10678
74917 MAINT - PANTERA-
75.00
0415314-47210--
10678
74917 MAINT - HERITAGE
820.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
895.00
TOTAL DUE VENDOR
895,00
CONRAD °& ASSOOCIATES
0014CF50-44010--
A10166
3470 PROF.SVGS-AUDITING
2,000.00
TOTAL PREPAIDS
-,00
TOTAL VOUCHERS
2,000.00
TOTAL DUE VENDOR
2,000.00
CONVERSE CONSULTANTS WEST
2135310-46415-IMB-46415
9228
33513; LANDSLIDE REPAIR-SYC CYN
Zn.53
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
223.53
TOTAL DIE VENOM
2r,53
CITY OF DIAMOND BAR
RUI1 ItRiE: 12/14/2000 10:50:36
VOUCHER REGISTER
PAGE,. 5
DUE THRU: 12/19/2000
PREPAID
FUND/SECT-ACCT-PRO;,CT-ACCT
PD`>4
INVOICE DESCRIPTION AMDUNT
DATE ' CHECK
COTTON BELAND ASSOCIATES
0015210-44250--
9859
6736 PROF. SVCS -HOUSING ELEKTS
5,148.50
TOTAL PREPAIDS
.44
TOTAL VOUCHERS
5,146,50
TOTAL DIE VENDOR
5,148,50
CPRS
0015350-42325--
CPRS MTG-CREWS,DI]NN,SMNIi
40.40 12/19/2000 46613
0015350-42?15--
PIMBRSHP FEES -CREWS
140,00
0015350-42315--
WflBRSNP FEES-OLIVAS
140.00
TOTAL MAIDS
40.40
TOTAL VOUCHERS
2$0:00
TOTAL DUE VENDOR
320.00
CSMFO
0014050-44000--
REVIEW FEE-CAFR AWARD PRG
25400 12/19/2000 46609
-
TOTAL PREPAIDS
25.00
TOTAL VOUCHERS
.Q0
TOTAL DUE VENDOR
25.00
DU ENGINEERING
001=z30i0--
DOPLNG-003 PROF.SVCS - FPL 00-34
90.00
001-12010--
OOMM-003 PROF.SVCS - FPL 00-37
90.00
2505310-46415-15199--46415
10477
00-02 PROF.SVCS-INSPCTN-PANTERA .
4,420.00
001-23010--
OOPLNG-003 PROF.SVCS - FPL 00-39
90.00
001-23010--
OOPLNB-003 PROF.SVCS - FPL 00-40
90.04
001-223010--
OOPLNO-003 PROF.SVCS - FPL 00-36
90.00
001-23010--
OMM-003 PROF.SVCG - FPL 00-20
- 90.00
001-23010--
D PLNO-003 PROF. SVCS - FPL 00-10
90.00
001-23010--
DOPLNG-003 PROF.SVCS - FPL 00-44
90.00
001-23010--O
I.NGOv PROF.SVCS - FPL 00-38
90.00
001-23010--
OOPLNG-003 PROF.SVCS - FPL 00-22
90.00
001-23310--
ODFLNG-003 PROF.SVCS -FPL ti0-U8
90.00
001-23010--
OOPLNG-003 PROF.SVCS - FPL 00-03
90.00
001-23010--
DOPLNG-00.3 PROF.SVCS - FPL 99-47
90.00
001-23010--
COPLNG-003 PROF.SVCS - FPL 00-19
90.00
001-23010--
MPLNG-003 PROF.SVCS - FPL 00-06
90.00
TOTAL PREPAIDS
,04
TOTAL VOUCHERS
5,770.00
TOTAL DUE VENDOR
5,770.00
DAVID T WASDEN INC
2505510-46411-11298-46411
10064
1201 PROF.SVCS-CHINOOK/BALLENA
9,805.37
2505510-46411-12298-46411
10064
1198 PR9F.SVCS-CHINOOK/BA-LjR
8,668.91
2505510-46411-12298-46411
10064
1210 PROF.SVCS-CHINOOK/BALLENA
810.04`
1505':510-46411-12298-45411
10064
1202 PROF.SVCS-CHINOOK/BALLENA
5,733.00
2505510-46411-12298-46411
10064
1206 PROF.SVCS-CHINOOK/BALLENA
23,294.72
TOTAL PREPAID5
.00
TOTAL VOUCHERS
48,312.00
TOTAL DUE VENDS
48,312,00
CITY OF DIAMOND BAR
RUN DATE: 12/1412000'10*0:36
VOUCHER REGISTER
PAGE; 6
DUE THRU: 12719/2000
PREPAID
FUND/SECT-ACCT-PRDJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE
CHECK
DAY & KITE COPY CENTER
�1535Q-42114--
'PRINT SVCS - TINY TOTS
16.40
0015350-41200--
PRINT SVCS-REC EVALATN,CD
40.09
0015210-42110--
10212
90586 PRINT SVCS -HOUSING ELEMTS
129.68
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
188.13
TOTAL DUE VENDOR
188.18
DELTA CARE PMI
001-21104--
PP23-24 DEC -DENTAL PREMIUMS
280.68 12/19/2000
466.3
TOTAL PREPAID
280.68
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
a ' 280.6$
DELTA DENTAL
0015510-40070--
PP23-24 DEC -DENTAL PREMIUMS
31.64 12}19}2000
46618
0015510-40094--
-
PP23-24 'DEC -DENTAL PREMIUMS
23.56 12/19/2000
"46618 '
001-21104--
PP23-24 DEC -DENTAL PREMIUMS
1,565.72 12119/2000
'46618
001403,0-40074--
PP23-24 ' DEC -DENTAL PREMIUMS
31:64 I2}1912400
'4661$
TOTAL PREPAIDS
1,672.56
-
TECTAL VOUCHERS
.00
TOTAL DUE VENDOR
1,672.56
CAROL DENNIS
0015210-4400t?--
10293
PC&AR1114 PROF.SVC5-PLNN COMM 11/14
300.00
0015210-44000--
10293
PC&AP1024 PROF.SX'CS-PC/AR 10/24
140.00
0015210-44000--
1Q293
PC&AR1010 PPOF.SVCS-PLNN COMM 10/16
280.00
0015553-44000--
A10191
T91109 PROF.SVCS-AT MM 11/9 '
80.00
0015210-44000--
10293
PC&AR1141 PROF.SVCS-ADMIN;RVW 11/1'
20.0o,-
00155%,0-44000--
10293
T&T1109 PROF.SVCS-T&T MTG 11/9
80.E
0014040-44000--
10293
DBCC1121 PRDF.SVCS-CC/RDA 11/21
240.00
0014030-44000--
lOMj
ILAC1030 ` PROF.SVCS-LANTERMAN
12t1.0U
0014030-44000--
10293
LTH0914 PROF.SVCS-LANTERMAN PRD!
160.00
TOTAL PREPAI,DS
.00
TOTAL VOUCHERS
1,424.00
TOTAL DUE VENDOR
1,420.00
JAMES. DESTEFAND
0014430-42330--
REIMB-GONSALVES NTS
67.00
0014030-4-1n, --
fEIMB-SCAG MTGS .
6.00
0415210-42325--
REIMB-STAFF MTGS
85.67
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
15$.67
TOTAL DUE VENDOR
158.67
DEKAN LUNDIN & ASSOCIATES
2505510-46411-1 -46411
10063
OB -026-3 PROF.SVCS-INSPECTION
1,782.00
TOTAL PREPAIDS
.00'
TOTAL VOUCHERS
1,782.40
TOTAL ME :VENDOR
1,782.00`
CITY ;OF DIAMOND BAR
RUN DATE! 12/14/2000 10.50.36
VOUCEER REGISTER
: 7
DUE THH11: 12/19/2000
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE , CHECK
DIAMOND BAR COUNTRY CLUB
0014090-42325--
10556
HOLIDAY PARTY -1-2/13/00
6,350.60,12/19/2000 46617
TOTAL PREPAIDS"'
6,' 50.60
TOTAL VOUCHERS
.00
TOTAL DUE VENOM6,350,60
DIAMOND BAR IMPROVEMENT ASSOCIATION
0014095-42115--
10282
3549 ADS-HLDY RIDE:TREE RECYCL
880.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
880:00
TOTAL DUE VENDOR
860.00
DIAMOND BAR INTERNATIONAL DELI
0014090-42325--
MTS SUPPLS-COMM FNDTN
56.25
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
%.25
-
TOTAL DUE VENDOR
56.25
DIAMOND BAR MOBIL
0014090-42314--
NOV 00 FUEL -GENERAL
191.22
0015310-42314--
-NOV 00 FUEL - COMM. SVCS:
175.48
0014030-42310--
NOV 00 FUEL - C`MOR
36.f9
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
402.89
TOTAL. DUE VENOM
402,89
DIAMOND BAR SENIOR CITIZENS CLUB
0014030-42325--
MTO-DESTEFAND
15,00 12/19/2000 46616
0014010-42325--
MTG-HUFF,ANSR,CHNG,DCNNR
60.00 12/19!2000 46616
TOTAL PREPAIDS
75.E
TOTAL VOUCHERS
00
TOTAL DUE VENOM
75.00
DIAMOND BAR/WALNUT YMCA
125;215-4235.5--
10213
OCT 00 COW PRGM-AFTER SCHL. OCT
2,387.00'
"TOTAL PPAIDS
.00
TOTAL VOUCHERS
2,367.40
TOTAL DUE°VENDOR,
2,387.00
DIA.MA CHH � ASSOCIATES
1255215-44000--
1024:3
PROF.SVCS-CDBG CONSULTANT
1,237.50
TOTAL PREPAIDS
.00
TOTAL VOL ERS
1,237.50
TOTAL DUE VENDOR '
1,237.50
DIVERSIFIED FAPATRANSIT INC
1125553-45529--
10363
12/5700 DIAMOND RIDE -10/16-10/31
18,778.14
1125 53-45525--
10363
12/5100 DIAMOND RIDE -10101-10/15
853.82
TOTAL PREPAIDS"",
.00
TOTAL VOUCHERS
1-9,631.96
TOTAL ME VENDOR
19,631.96-
CITY OF DIAMOND BAR
RUN DATE; 12114/2004 10:50:36
VOUCHER REGISTER
PAS: $
DUE Tk9U: 12/19/2640
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO i
INVOICE DESCRIPTION
AMOUNT DATE CHECK
DIVISION OF THE STATE ARCHITECT
0015315-44004--
14527.,
329$ PROF.SVCS-INSPECTION
950.07
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1 950.07
TOTAL ME VEM R
950,47
DOG DEALERS, INC
0015,n, 0-45300--
CONTRACT CLASS -SUMMER
11.00
TOTAL PREPAIDS -
.00
TOTAL VOUCHERS
11.44
TOTAL DUE VEND}
11.04
FEDERAL EXPRESS
a
0014090-42120--
50741W EXPRESS MAIL -GENERA..
73.59
0014090-42120--
563763900 EXPRESS MAIL -GENERAL
29.73
TOTAL PREPAIDS
ta4
- TOTAL %MHERS143.32
TOTAL DUE VENDER
103132
WEN FENSTERMAKER
0015350-45300-- -
CONTRACT :CLASS -FALL
351.06
TOTAL PREPAIDS
.40
TOTAL VOUCHERS
351,04
TOTAL DUE VENDOR'
351.66
FIRST CHOICE COFFEE SERVICE
001400-42130--
10521
54$$32 SUPPLIES -COFFEE JAN 00
17.95
TOTAL PREPAIDS
X44
10TAL VOUCHERS
17,95
TOTAL DUE VENDOR
17.95
SRAFFITI CONTROL SYSTEMS
0015555-45520--
10228
DB11/00 GRAFFITI Oft _ MY 00
2,330.00
TOTAL PREPAIDS
,04
TOTAL VOUCHERS
2,330.00
:TOTAL IRS VENDOR
2,330.00
GRAINGER
4015318-42210--
4446507949 SUPPLIES-PANTERA
33,g3
4015313-42210--
4446501969 %, MIES-HERITAGE
33.91
TOTAL PREPAIDS
.04
TOTAL VOUCHERS
67.82
TOTAL DUE MOM :
67.82
JESSICA HALL
0015350-45300--
10221
CONTRACT GLASS -FALL
36.00:
TOTAL PREPAIDS
.40
TOTAL VOUCHERS
36.00:
TOTAL DUE VENDER
36.00 "
CAROL>HERRERA
0014010-423:30--
REIMB- MTC, 11126`,
15.13
TOTAL PREPAIDS
.44
TOTAL VOUCHERS
15.13
TOTAL DUE _ VENM
15.13 "
CITY OF DIAt1t#dD BAR
RUN DATE: 12114/2000 10:50:36
VOUCHER REGISTER
PACE: 9
DUE THRU: 1211912000'
PREPAID
FUND%SECT—ACCT-PRDsIECT—ACCT
PO '#
INVOICE DESCRIPTION AMOUNT
DATE CHECK
HULS ENVIRONMENTAL MANAGEMENT, LLC
1155515-45500--
10464
SWIO-00 PROF SVCS—SDLID HASTE
1,887.50
0015510-44244--
14464
NPBESIO-00 PROF SVCS—NPDES
1,475.00
TOTAL PREPAIDS
,D0
TOTAL VOUCHERS
TOTAL DUE VENDOR
3,362.50
ICMA RETIREMENT TRUST -457
001-21105--
PP23-24 DEC—PAYROLL DEDUCTIONS
3,678.34 12119{2000 46624
001-21108--
PP23-24 : DEC—CONTRIB—ALL DEPTS
17,795.21 1211/12000 46624
TOTAL PREPAIDS '
21,473.55
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
4121,473.55
INLAND EMPIRE STAGES
1125360-45310--
10571
111500 ADULT EXCRSN—TRANSPORTATN
480.00
0015,0-45310--
1057.1 -
111500 ADULT EXGRSN—NETHERCUTT
652.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,132.50
TOTAL DUE VENDOR
1,132.50
INLAND VALLEY DAILY BULLETIN
0014040-42.115--
10346
101898 LEGAL AD-NEXTEL COMM
77.90
001404042115--
10346
119862 LEGAL AD-HOUSING'ELEMT
367.65
001-23010--
LEGAL AD -FPL 00-28
134.94
001-23010--
LEGAL AD -FPL 00-44
148.20
001 -23010 --
LEGAL AD -FPL 00-24
110.20
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
838.85
TOTAL DUE VENDOR
838.05
INLAND VALLEY HUMANE SOCIETY
0014431-45403--
10664
JULY—DEC 00 ANIMAL CNTRL—,JULY—DEC 00
32,622.00
TOTAL PPEPAIDS
.00
TOTAL VOUCHERS
32,622.00
TOTAL DHS VENDOR'
32,622.60
INT'L`COUNCIL OF SHOPPING CENTERS
0014010-42315--
MEMBRSHP' DUES—W CHANG
5D.00
0014010-42315--
MEMBRSHiP DUES—D OCLNNOR
50.00
TOTAL PREPAIDS
.00
TOTAL VDUCH•HERS
100.00
TOTAL DUE VENDOR '<
100.00
KATHY`IREI
001-2 f--
51126 REFUND PK DEP—HERITAGE
'200.00
TOTAL PREPRIDS
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00'
IRPHN-GATEWAY
0014090-42140--
10176
JAN 00 LEASE -SUITES 100&190 JAN
19,465.70
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
19,465.70
TOTAL DUE- :VENDOR
19,465.70
CITY.OF DIAMOND BAR
RUN DATE: 12/14/2004 10:50:36
VOUCHER REGISTER
PARE: 10
DUE THRUt 12119/200
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE' DESCRIPTION APY){AtT
PREPAID
DATECHECK
JACK ISTIK ,
0015553-44100--
T & T CON14.-9119,28/1119
135.00
TOTAL'PREPAIDS
.00
TOTAL VOUCHERS
135.06
TOTAL DUE VENDOR
135.00
JOS AVAILABLE
0014090-42115--
10253 23037 JOS ADVRTSND-P/W SPRVSR
128.E
TOTAL PREPAIDS
.04
TOTAL VOUCHERS
128.04
TOTAL DUE VENDOR
128.04
JASWINDER KAUR
001-34740--
39784 RECREATIDN REFUND
59.04
TOTAL PREPAIDS
.Q0
TOTAL VOUCHERS :'
5'x:04
- TOTAL DUE VENDOR
59.00
JOE KUNG
0015553-44100--
T'& T COMM. -9/19,28/11/9
135.00
IDTAL PREPAIDS
.00
TOTAL VOUCHERS
135.00
TOTAL DUE VENDOR
135.00
GEORGE KUO
0015210-44100--
PLNN COMM -10/10,10/24
130.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
130.00,
TOTAL DUEVENDOR130.04
ANGEL:Y KWAN
0015350-45300--
10414 CONTRACT GLASS -FALL
174.0 '1211912000 46615
TOTAL PREPAIDS
174.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
174.00
PAMELA LEE
001-2 2--
51191 REFUND PK DEP-HERITAGE
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00 ,
TOTAL DUE VENDOR
200.00
LEIGHTON & ASSOCIATES, INC
001-23012--
9930/9784 PROF.SVCS - EN 00-254
105.78
041-23012--
9930/9780 PRDF.SVCS - EN 00-265-
945.00
001-23012--
9930/9780 PRIG .SVCS - EN 00-2S4
427.50'
001-2::012--
9930/9780 PROF -SVCS - EN 00-265
85.00 I
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,623.28
TOTAL DUE VENDOR
1,623.28"
CITYOF DR IB BAR
RUN DATE`' 12/1412400 1050136
VOUCHER REGISTER
PAGE: 11
DUE THRU: 12/19/2000
FUND/SECT-ACCT-PROJECT-ACCT
PO 4
INVOICE DESCRIPTION AMOUNT
PREPAID
BATE CHECK
JOYCE LEONARD-COLBY
0015553-44140--
T T COMM -11/9'
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL ME VENDOR
45.00
CHRISTINA F LICATO
0015350-45300--
10127
CONTRACT CLASS -FALL
54.60
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
54,64
TOTAL DUE VENDOR
54.60
CONSTANCE J LILLIE
0015354-45300--
10M
CONTRACT` -CLASS -FALL
333.00
TOTAL PREPAIDS
,{
TOTAL VOUCHERS
333.64
TOTAL DUE VENDOR:
333.00
LOS ANGELES COUNTY DIST. ATTORNEY
001-21114--
PP22-24 SALARY ATTCHMT-BB0001469
315.00 12/19/2004 46612
'
-TOTAL PREPAIDS
315.40
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
315.00
LOS A14GELES COUNTY PUBLIC WORKS
0015331-45300--
10039
AR011759 SUMP PUMP IMAINT-SYC CYN `
90.40
0015510-45530--
10315
AR011697` OCT MAINT-INDSTRL NSTE
2,899.16
0015554-45007--
10544
AR101743 REPAIR SVC-D/B-SHAOOM CYN
1,327.75
4015554-45507--
10643
AR101742 ` REPAIR SVC-DB/SUNSET CRSS
1,054.71
0015554-45507--
10645
AR101741 REPAIR SVC-GRAND/GLDN SPG
3,625.32'
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
8,997.344
TOTAL DUE VENDOR
8,997.34-
M WILSON CO. CONTRACTORS INC`'
2505310-46415-15199-46415
10428
2488 PROF.SVCS-PANTERA PK
2,419.E
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
22,419.00,
TOTAL DUE VENOM '
22,419.00
MAINTEX
04153#4-41200--
10040
492166 SUPPLIES - HERITAGE C/CTR
60.86
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
60.86
TOTAL DUE VENDOR '
60.86
MANHOLE ADJUSTING INC
2505514-46411-01499-46411
A10345
343 PROF.SVCS-SLURRY SEAL PRJ
2,723.25
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,723.25
TOTAL DUE VENDOR'
2,723.25
CITY OF DIAMOMB BAR `
RUN DATE: 12114/2000 10=50:36 "
VOUC3#R REGISTER
PAGE: 12
DUE THRU: 1211912000
F/SECT-ACCT-PROECT-ACCT
PO '#
INVOICE DESCRIPTION
PREPAIII
T DATE CHECK
DEBRA MATURING
001-23002--
51304 REFUND PIC DEP-SYC CYN PK
50.00
TOTAL PREPAIDS
DD
TOTAL VOUCHERS
50.00
TOTAL DUE VEND
50.00
MCKESSON SPARKLETTS WATER PRODUCTS`
0014090-42134=-
10316
6274783-61 WATER SVCS - SUITE 190
8.50
0014090-41200--
10316
6274733-61 WATER SUPPLIES- SHITE 190
48.13
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
56.63
TOTAL DUE VENDOR
56.63
METROLINK
1125553-4553;--
10634
NOV 00 CITY SUBSIDY-NOV 00
8,980.00
1125553-45533--
20634
NOV 00 METROLINK PASSES -MV 00
35,920.00
-
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
44,900.00
TOTAL DUE VENDOR'
44,900.00
ROLAND MORRIS
0015553-44104--
T -$i T COMM -9/19,11/9
90.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
90.00
TOTAL DUE VENDOR
90.00
MT CALVARY LUTHERAN>SCt1ODL
001-34720--
H/HOUSE FESTIVAL -OGT 00
702.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
702.00'
TOTAL DUE VENDOR
702.00
STEVEN G. NELSON
0015210-44100--
PLNN COMM -10/10,14124
130.00"
TOTAL PREPAIOS
.00
TOTAL VOUCHERS
130.00
TOTAL DUE VENDOR
130.00"
P.F. PETTIBONE & CO
0015210-41200--
10503
16273 SUPPLIES-PLNN COMM.
294.45
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
294.45
TOTAL ME VENDOR
294.45"
PACIFIC CREST YOUTH
001-36610--
51305 REFUND - STAFF FEE CHG
40.00
001-23002--
51305 REFUND PK%D P-PANTERA
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
240,00
TOTAL DUE VENDOR
240.00 '
1
CITY OF DIAMOND BAR
RUN DATE: 12/14/2000 10:50:36
VOUCHER REGISTER
PAGE: 13
ME THRU: 12/19/2444'
FUND/SECT-ACCT-NMJECT-ACCT
PO # INVOICE DESCRIPTION
PREPAID
AMOUNT DATE
CHECK
PATHWAYS COMMUNICATION ACADEMY
001-34724--
H/HOUM FESTIVAL -OCT 04
702.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
742.04
'TOTAL -DUE VENDOR
702.00
PAYROLL TRANSFER
001-10200--'
PP25 PAYROLL TRANSFER-PP25
83,300.00 12/19/2004
PP25
TOTAL PREPAIDS
83,200.00
TOTAL VOUCHERS >
.00
TOTAL DUE VENIOR
M,244.00
PCL FOUNDATION
0414090-423M0--
PUBLICATION -GRANTS MING
10.00
TOTAL PREPAIDS
40
TOTAL VOUCHERS
14.44
TOTAL DUE VENDOR
14.40
PERS HEALTH
0014090-40093--
PP23-24 DEC -HEALTH INS PREMS
58.22 12/19/2000
46619
(K)l-11105--
PP23-24 DEC -HEALTH INS PREMS
11,644.56 12/14/2440
46619
TOTAL PREPAIDS
11,702.78
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
11,742.70
PERS RETIREMEK FUND
001-21109--
PP25 SURVIVOR BENEFIT
44.'32 12/19/2400
46622
401-211497-
PP25 RETIRE CONTRIB-ER
3,077.82'12/19/2440'
46622
441-21149--
PP25 RETIRE CGNTRIB-EE
5,437.37 12/19/2400
46622
TOTAL PREPAIDS
8,156.11;
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR'
8,156.11
PETER ROGERS PHOTOGRAPHY
0015354-42112--
146:37 25523 PHOTOGRAPHY SVCS-REC DRUG .
106.67
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
106.67
TOTAL DUE VENDOR
146.67
PITNEY BOWES INC
0014090-42130--
10109 3016188-NVOO LEASE MAILING SYSTEM-NOV
369.90'
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
369.90
TOTAL DUE VENDOR''
369.90`
POMONA LUDICIAL DISTRICT
001 -3223() --
SEPT 00 PRKNG CITATION FEE -SEPT
244.44
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
240.00
TOTAL ME VENDOR
240.00'.
CITY OF DIA?W BAR
RUN DATE': 1211412000 10:50:36
VOUDF.R REGISTER
PAGE: 14
DUE`THRU: 12/19/200
FUNDISECT-AMT-PROECT-ACCT
PO # INVOICE DESCRIPTION AMOUNT
PREPAID
DATE CHECK
POMONA UNIFIED SCHOOL DISTRICT
0015350-42140--
10042 147 FACILITY RNTL-SEPT101 00
1,008.00
TOTAL PREPAIDS
.00
TOTAL V01MRS
1,008.00
TOTAL DUE VENDOR
1,008 .00
POSTMASTER
001-23010--''
EXPRESS MAIL -FPL 00-45
11.75
001 -23010 --
EXPRESS 'MAIL -FPL 00-31
11.75
001-23010--
EXPRESS `MAIL -FPL 99-57
11.75
001-2?Ola--
EXPRESS MAIL -FPL 00-37
15,75
001 -23010 --
EXPRESS MAIL -FPL 00-36
11.15
001-23010--
EXPRESS t4IL-FPL00-32
11.75
001-23000--
EXPRESS MAIL -FPL 00-48
3:92
001-23610--
EXPRESS MAIL -FPL 00-37
15,75
001-23010--
EXPRESS MAIL -FPL 00-47
3.92
001 -?3010--
EMPRESS MAIL -FPL 00-31
11.75
001-23610--
EXPRESS HAIL -FPL 00-48
3.91
001-23ai0--
EXPRESS MAIL -FPL 00-20
11.75
0014090 -42120 --
EXPRESS MAIL-PLNG
21.25
001-23010-- "
EXPRESS MAIL -FPL 00-36
11.75
001 -23010 --
EXPRESS MAIL -FPL 00-47
3.91
002-23000--
EXPRESS MAIL -FPL 00-46
3.92
001-23010--
EXPRESS MAIL -FPL 00-45
11.75
001-23010--
EXPRESS MAIL -FPL 00-36
11.75
001-23010--
EXPRESS MAIL -FPL 00-46
3.92
Oat -23010--
EXPRESS MAIL -FPL 00-31
11.75
001-23010—
EXPRESS MAIL -FPL 00-19
11.75
CNkI 3010 --
EXPRESS MAIL -FPL 00-36
11.75
Oai-2010--
EXPRESS MAIL-FP'L 40-41
11.75
aat-23ola--
EXPRESS MAIL -FPL 00-36
11.75
001-23010--
EXPRESS MAIL -FPL 00-19
11.75
001-23010--
EXPRESS MAIL -FPL 00-31 -
11.75
001 -23010 --
EXPRESS MAIL -FPL 00-32
11.75
TOTAL PREPAIDS
,ap
TOTAL VO DUS
287.75,
TOTAL DUE VENDOR"
287.75
PROFESSIONAL BINDING PRODUCTS
0014050-41200--
PS100221M, SUPPLIES -FINANCE tCAFRI
35.418
TOTAL PREPAIDS
.W
TOTAL VOUCHERS
35,48
TOTAL DUE VENDOR,,}8
DUALITY MANAGEMENT CONSULTATION SVC
0014090-44000--
10205 346 CHSLTNT SVC-RSTRCTNG COMM
3,150.x0 `
TOTAL PP,EPAIDS
.Oa
TOTAL VOU0m
31150,00
TOTAL DUE VENDOR '
3,150.00
I
CITY OF DIAMOND BAR
RUN DATE. 12/14/2000 10.50:36
VOWO REGISTER
PAGE- 15
DUE THRU: 12/19/2000
PREPAID'
FUND/SECT-ACCT-PROJECT-ACCT
PO
INVOICE DESCRIPTION AMOUNT
DATE CHECK
R & D BLUEPRINT
0015510-42110--
10319
47570 PRINTING SVCS -MAPS
32.18
0015510-42110--
1019
47671 PRINTING SVCS -MAPS
14.94
0015510-42110--
10319
47663 PRINTING SVCS -2[ IFPS'
S5.fcb
001=23pip--
47600 PRINT SVCS - FPL 00-05
20,72
01}1-23010--
47500 PRINT SVCS -FPL 00-41
20.40
001_123012--
47663 PRINT SVCS - EN %7227
9.74
TOTAL PREPAIDS '"
.00
TOTAL VOUCHERS
153.84
TOTAL DUE VENDOR
153.84
R F DICKSON COMPANY
0015554-45501--
10655
1141406 ST SWPNG'SVCS-NOV 00
7,500.00
0015554-45541--
10655
1141367 ST On SVCS -OCT 00
50.00
0015554-45501--
10655
1141375 ST SWPNG M-13CT
71500.00'
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
15,050.00
TOTAL DUE VENDOR
55,050,04
RALPlS GROCERY COMPANY
0014090-42325--
10555
10095962 " MTO SUPPLIES - "ACE MTS
19.76
0015350-41200--
10043
111095984 MTC SUPPLIES-G".SVCS
3,54
0014090-42325--
10555
10095986: MTG SUPPLIES -COUNCIL
48.36
TOTAL PREPAIDS
'00
TOTAL VOUCHERS
71,66
TOTAL DUE VENDOR
71.66
REINBERGER PRINTWORKS INC
0014095-42110,--
10587
10950 PRINT SVCS -BUSINESS CARDS
1,439. 54
0014090-42110--
1(Q79
10937 PRINT SVCS -LETTERHEAD
99.54
86
TOTAL PREPAIDS
,00
TOTAL VOIJCHERS1,539.44
TOTAL DUE VENDOR
1,53g.40;
REMEDY
0014040-44000--
A10580
42856 TEMP" SVCS-C/CLERK WK 11/5
627.20
0014040-44000--
A10580
59821 TEMP SVCS-C/CM, WK11/12
325.36
0014040-44000--
A10580
59822 TEMP SVCS-C/CLERK WK11/19
501.76
CK)15510-44000--
10642
33224 TEMP SVCS-P/MWS'WK10/29
706.80
0015'210-44000=-
10641
16781 TEMP SVCB-PL +1.4 10/15
674.80
TOTAL PREPAIDS
,Op;
TOTAL VOUCHERS
2,835.92
TOTAL DUE VENDOR
2,635.92
JOSEPH RUZICKA
0015?10-44100--
PLt±�i COW. -10/10,10/24
130,00
TOTAL PREPAIDS
,Op
TOTAL VOUCHERS
130.00 `
TOTAL DUE VENDOR
130.00
S.C.A.C.E.D.
0015210-42315--
MEMBERSHP FEES-FLORES
40.04
TOTAL PREPAIDS
.{ ;
TOTAL VOUCHERS'40.40
,
TOTAL DUE VENDOR
44.00
CITY OF DIAMOND BAR
RUN DATE: 12/14/2000 10-150:36
VOUCHER REGISTER
PAGE: 16
DUE THRU: 12/19/2000
PREPAID
BISECT -ACCT -PROJECT -ACCT
PO #
INVOICE ` DESCRIPTION AMOUNT
DATE CHECK
SAM'S MOBIL'
014090-42310--
NOV 00 FEEL - GES GOVT
27,94
0015210-42310--
NOV 00 FUEL - COMM. DEV.
254.30
TOTAL PREPAIDS
.00
TOTAL .VOUCHERS
252.24
TOTAL DUE VENDED
282.24
SAN GABRIEL VALLEY ASST TO CITY MGR
0014030-421315--
NOV 00 MEMBRSHP'DUES-DIAMOND BAR
50,00
TOTAL PP.EPAIDS
.00
TOTAL VOUCHERS
50,00
TOTAL DUE VENDOR
50.00
SAN GABRIEL VALLEY TRIBUNE
0014040-42115--
10347
D4051 ," P/H-HOUSING ELEMENT
286.26
001-2 010--
86938 LEGAL AD - FPL 00-24
165.36
0015510-42115--2662
LEGAL AD -DBE ANNL PLN
72.54°
0014040-42115--
10347
12131 P/H-10TEL COMM
113,10
00140311-42320--
NEWSPAPER SVCS -12/20-6/19
42,25
TOTAL PP:EPAIDS
.00
TOTAL VOUCHERS
679.51
TOTAL DUE VENDOR
679.51
SCANNING SYSTEMS
0014150-41200--
1628301 SUPPLS-W-2'S &:I( Y99 FORMS
22.91
TOTAL PREPAIDS
TOTAL VOUCHERS
72.91
TOTAL DUE VENDOR
72.91
SCMAF
0015350-44000--
14938 ADULT BSKTBLL REG-C/S
16,00
:TOTAL PREPAIDS �
00
TOTAL VOUCHERS
16.00
TOTAL ME VENDOR `
16.00
SECTRAN SECURITY
0014090-44000--
9987
12129 COURIER SVCS - DEC 00
210.00
TOTAL PREPAIDS
1.00'
TOTAL VOUCHERS
210.00;
TOTAL DUE VENDOR
Zi0.0
SHEPPARD, MULLIN, RICHTER .& HAMPTON
0014020-44021--
A9885
221970952" LEGAL SVCS-LANTERMAN
46.27.
TOTAL PREPAIDS
,0
TOTAL VOUCHERS
46.27
TOTAL DUE VENDOR
46,27
JERRYL LYNN SHORT
0015350 -45300 --
CONTRACT CLASS -FALL
76.80
TOTAL PP.EPAIDS
.00
TOTAL VOUCHERS
76.80
TOTAL DUE VENDOR
76.80
CITY OF DIAMOND BAR
RUN DATE: 12/14/21:00 10:50:36
VOUCHER REGISTER
PAGE: 17
DUE THRU 12/19/2000
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE DECK
SIGNAL MAINTENANCE INCORPORATED
0025554-45507--
10313
107737 TRFFC MAINT-SURVEY LED'S
780.00
0015.554-45507--
10313
108561 TRFFC MAINT-PTHFNDR/BREA
22.00
0015554-45507--
10:13
107537 TRFFC MAINT-GATEWAY/G/SPG
292.16
0015554-45507--
10313
108188 TRFFC SONL MAINT-NOV 00
2,100.00
0015554-45507--
10313
107825 TRFFC MAINT-COPLEY%G/SPNG
3,442,22
TOTAL PREPAIDS
.gip
TOTAL VOUCHERS
6,636:38
TOTAL DUE VENDOR
6,636,38
JASON SKEEH`
1264411-42340--
REIMS -COPS TRAINING
110.50
TOTAL PREPAIDS
k .00
TOTAL VOUCHERS
110.50
TOTAL. Dl E VENDOR
110.50
SMART & FINA1
0015350-41207--
SUPPLS-HERITAGE:COMM,CTR
144.79
TOTAL PREPAIDS
moo
TOTAL VOUCHERS
144.79
-TOTAL DUE VENDOR
144.79
SOUTHERN CALIFORNIA EDISON
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
14.15
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
13.94
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
16.80
4015510-42126--
ELECT SVCS -TRAFFIC C[LN`fRL
4,351.96
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
1,311.09
0015514-4212'6--
ELECT SVCS -TRAFFIC CONTRL
87.00
0015510-42126--
ELECT SVCS -TRAFFIC CONTEL
157.19;
(:015510-42526--
ELECT SVCS -TRAFFIC CONTRL
326.00
0015514-42126--
ELECT SVCS -TRAFFIC CONTRL
1,311.09
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
7,589.c2
TOTAL DUE VENDOR
7,539.22
SOUTHERN CALIFORNIA LEADERSHIP NTWK
0014014-42325--
MTG - ANSARI 12/5'
75.00 12/19/2000 46614
TOTAL PREPAIDS
75.00,
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
75.00'
SOUTHLAND MANAGEMENT
1264411-42210--
10,107
JAN 01 COMMON AREA MAINT-JAN 01
275.00
1264411-42140--
10307
JAN 01 LEASE -SHERIFF CNTR JAN 01
1,225.00'
TOTAL PREPAIDS
,00'
TOTAL VOLRS
1,500.00`
TOTAL DUE VENDOR
1,500.00
ST DENIS CATHOLIC CHURCH
441-34720--
HIHOUSE FESTIVAL -OCT 00
1,023.00
TOTAL PREPAIDS
,00'
TOTAL VOUCHERS
1,02.3.00
TOTAL DUE VENDOR '
1,023.00
CITY OF DIAMOND BAR
RUN DATE; 12/14/2000 10:50:36
VOUCHER SISTER
PAGE: i$
DUE THRll: 12/19/2000
PREPAID
FUND/SECT-ACCT-PROtIECT-ACCT
Pil #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
STANDARD INSURANCE OF OREGON
001721106--
PP23-24 TEC-SUPP'LIFE TNS PREMS
200.10 12/19/2000 46621
001-21106--
PP23-24DEC-LIFE INS PREMS
606.50 12/17(2{Ki0 46621
0014030-40074--
PP23-24 DEC-LIFIE INS MI MS
14.50 12/19/2000 46621
TOTAL PREPAIDS
821.10
TOTAL VOUCHERS
TOTAL DUE VENA
821.14
STARLITE SAFETY SUPPLY INC
0015554-41250--
10592
16708 SUPPLIES - PUBLIC ISS
691,72
TOTAL PREPAIDS
00
TOTAL VOUCHERS
691.72
TOTAL DUE VENDOR
691.72
STEVEN ENTERPRISES
0015510-41240--
10318
82873 SUPPLIES -MAP HAILS
160,09
-
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
160.09
TOTAL DUE VENDOR
160 09
STREET TREE SEMINAR INC -
0015310-42340--
SEMINAR-HENSLEY`1/26/01
60.00
TOTAL PREPAIDS
.00
TOTAL VU HERS
60.00
TOTAL DUE VENDOR
60.00
SUBWAY
0014090-42325--
1021.9
MTG SUPFLS - 4 CARS
11.97
0014090-42325--
10219
MTS SUPPLIES -COUNCIL 12/5
15.96
TOTAL PREPAIDS
.t
TOTAL VOUCHERS
27,93
TOTAL DUE VENDOR;
27.93
SULLY -MILLER INC
2505510-46411-13399-46411
10061
54535 ST REHAB-PATHFNDR/G/SPNGS
113,741,01
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
113,741.01
TOTAL DUE.VENDDR
113,741.01
TEN1NIS ANYONE
0015350-45:3W--
10528
CONTRACT CLASS -FALL
209.30
TOTAL PREPAIDS
.40
TOTAL VOUCHERS
209.30
TOTAL DUE' VENDOR
209.30
THE ROTH GROUP, INC
0015310-44300--
9982
04-228 1 PROF. SVCS -TRAILS MSTR
297.54:>
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
287.54
TOTAL DUE VENDOR
287.54
CITY OF DIAMOND BAR
RUN DATE* 12/14/2000 10:50:36
VOUCHER REGISTER
PAGE: 19
DUE THRU: 12/14/2000
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
PREPAID
AMOUNTDATE
CHECK
TRUGREEh1 L kMARE
1385c-42214--
2281056354 PROF.SVCS-DBBIFTHFINDER
21.55
TOTAL PPEPAIDS
.00
TOTAL VOUCHERS ltik CHERS
21.85
TOTAL DUE VENDOR
21.85
STEVEN TYE
0015220-44100--
PLNN COMM. -10/14,10/24
130.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
130.00
TOTAL DUE VENDOR`
130.00
UNITED STATES POSTAL'SW)ICE
0014010-42120--
REPLENISH POSTAGE METER
2,000.00
TOIAL PREPAIDS
.DO
TOTAL VOUCHERS
2,000.40
- TOTAL DUE VENDOR
2,000.00
VERIZON CALIFORNIA
0014095-42125`
8887772489 PH. SVCS = ECON DyLP
42.67
0014090-42125--
"Vd600368 PH. SVCS- MODEM CICLY
38.81
0015322-42125--
PH -SVCS -;REAGAN PK
77.01
00153M-42125--
PH -SVM - MAPLE HILL PK
75.84
TOTAL PREPAIDS
.00'
TOTAL VOUCHERS
234.33
TOTAL DUE VENDOR:
234.33
VERIZON WIRELESS
1264411-42124--
458942810150 CELL SVCS -SHERIFF
177.46
0014440-42125--
45EP42810150 CELL SVCS-EME,R PREP SVCS'
39.96
0014630-421--
458942810150 CELL SVGS-C/MAN#ER
"151.29
0014010-42125--
4.58942810150 CELL SVCS-r/CDXIL
143,9'
001440-42125-- -42125--
CELL CHARGES-C/MANAGER
286.09 12/19/20000
46611
00144440
CELL CHARGES-EMER PREP
n. 96; 12/19/2000
46611
1264411=42125--
0014090-42125--
CELL CHARGES -SHERIFF
138.41 32/19/2000
46611
CELL CHARGES -COUNCIL
133.42 12/19/2400
46611
TOTAL PREPAIDS
597.E ,
TOTAL VOUCHERS
512.63
TOTAL DUE VENDOR
1,110.51
VERIZON WIRELESS tESSAGING SVCS
0014(M-42125--
L8418988 PAGER SVGS -12/1/01-2/28
625.15
TOTAL PREPAIDS
.04
TOTAL VOUCHERS
625.15
TOTAL DUE VENDOR
625.15;
ARUN VIRGIN AR
00155553-44100--
T & T COMM -9/19,28,11/9
135.0
TOTAL PREPAIDS
00
TOTAL VOUCHERS
135.00
TOTAL DUE VENDOR
135.00
CITY OF DIAMOND BAE,
RUN DATE. 12/14/2000 14:50.36
VOUCHER REGISTER
PAGE: 20
DUE THRU: 12114/2000
PREPAID
FUND/SECT-ACCT-PROTECT-ACCT PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
VISION SERVICE PLAN;
'
041-21107--
PP23-24.: DEC -VISION PREMIUMS
1,062.21 12/14/2000 46620
001400-40074--
PP23-24 IEC -VISION PREMIUMS
16.45 12/1912000 46620
TOTAL PREPAIDS
1,078.69
TDTAL VOUCHERS
.UO
TOTAL DUE VENDOR
1,078.69
WALNUT VALLEY WATER DISTRICT
0015331-42126--
WATER SVGS - SYC CYN PK
898.50
1345,.5~,'4-42126--
WATER SVGS - DIST 39
6,461.00
1385538-42126--
WATER SVGS - DIST 38
6,667.75
0015318-42126--
WATER SVGS - PANTERA
2,490.75
0415314-42126--
WATER SVCS -,PETERSON
2,094.75
0015'328 -42126 --
WATER SVCS - SUMMITRIDGE
3,364.50
0414440-42126--
9244 ELECT SVCS-EASTGATE SITE
43.00
TOTAL PREPAIDS
.04
TOTAL VOUCHERS
22,524.25
TOTAL DUE VENDOR
22,520.25
WARREN SIECKTE
401-23010--
_4621 PROF.SVCS - FPL 40-36
222.00
041-23012--
4634 PROF.SVCS - EN 46-157
111.04
2505510-46412-16401-46412
4532 PROF.SVCS - PLAN CHECK.
148.00
0015554-44510-- 10317
4631 TRFFC SGML MAINT-OCT 00
1,848.50
2505510-46412-16501-46412
4633 PROF.SVCS - FLAN CHECk:
111.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
2,490.50
TOTAL DUE VENDOR
2,410.50
WELLS FARGO CARD SER'4ICES
0014030-421?5--
NOV 00 PALMNET SVCS-DESTEFANO
20.76
0014410-42325--
MTOS - HUFF150.54
0014030-41125--
PALMNET SVC-BELAER
10.38
0014010-4L --
PRKG-ANSARI 10/13
10.00
00140:30-42310--
FUEL - BELANGER
48.56
0014030742325--
MTGS - BELANGER
62.59
0014010-42325--
MTG - ANSARI 101112
16.12
(1014010-42125--
PALMNET SVC -HUFF
11.44
0014010-4'Z330--
NATL LEAD [-HERRAR,CHG
618.00`
0014030-42125--
NOV 00 PALMNET M-DOYLE
20,76
0014034-42,'30--
NATL LEAD CONT-DOYLE
309.00
0015Y50-41200--
NOV 00 SUPPLIES - COMM. SVCS
93.01
0015310-41204--
NOV 00 SUPPLIES - COMM. SVCS
49.92
0014010742125--
PALMNET SVCS-O`CONNOR
10°
0014010-42325--
MTG - HERRERA 14/10
0.38`
5.42
TOTAL PREPAIDS
,00
TOTAL VOUCH=RS
1,483.43
TOTAL DUE VENDOR
1,483.93
WEST COAST MEDIA
1125360-45315--
121012105/56 ' DEC AD - HOLIDAY RIDE
350.00
1155515-42'115--
12012105156 DEC AD - TREE RECYCLE
350.04;
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
700.00
TOTAL DUE VENDOR
700.00
3 N a
CITY OF DIAMOND BAR
Rl! DATE: 12/14/2000 14:50:36
VOUCHER REGISTER
PAGE: 21
DUE THN: 12/1912(100
FLND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
PREPAID
AMt�IT DATE CHECK
WEST END UNIFORMS
0014415-41200--
10252
53166/53167 V/PATROL UNIFORMS. PHEE
174.94
TOTAL PREPAIDS
,DA
TOTAL VOUCHERS
179.94
TOTAL DUE VENDOR
179.94
a
WESTPUBLISHING CO.
0014090-42320--
10259
511712385162 CA CODES ANNOTATED
150.74
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
150.74
TOTAL DUE VENDOR
150.74
WESTERN GAMING
9
g
0015350-41200--
10427
INV02873 ; SUPPLIES -SR BINGO
97.43
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
97.43
-
TOTAL DUE VENDOR
97.43
NANCY WHITEHOUSE
001409 -42325--
REIMH-SUPPLE HOLIDAY PRTY
151.36 12/1912000 46610
TOTAL PREPAIDS
151.36
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
151.36.
PAUL REFIGHT ;
0014090-44000--
10221
12082000 A/V SVC-P/C,CNCL,TD 11/28
647.50
TOTAL PREPAIDS
,{
TOTAL VOUCHERS >
647.50
TOTAL DUE VENL43R
647,50`
XEROX CORPORATION
0014090-42200--
10189
78903765 COPIER-MAINT OCT
347.17
0014090-42200--101
70643770 COPIER MAINT-OCT 00
347.17
TOTAL PREPAIDS
.00'
TOTAL VOUCHERS
694.34
TOTAL DUE VENDOR
694.34
ANNA YU
001-34740--
39m RECREATION REFUND
59.00
TOTAL PREPAID
.00:
TOTAL VOUCHERS
59.00
TOTAL DUE VENDOR
59.00
BOB IIS
0015210-44100--
PLNN COMM -10/10,18/24
130.00
TOTAL PREPAIDS
.00 -
TOTAL VOUCHERS
130.00
TOTAL DUE VDP,%R
130.04 `
REPORT TOTAL PREPAIDS
136,189.31
REPORT TOTAL VOUCHERS
439,631.94
REPORT TOTAL
575;821,25
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO.ri"
TO: Honorable Mayor and City Council
MEETING DATE: December 19, 2000 REPORT DATE: December 12, 2000
FROM: James DeStefano, Interim City Manager
TITLE:
Transmittal of Comprehensive Annual Financial Report and Final Audit Reports for the year ended June 30,
2000.
SUMMARY: ,
The City's Finance Department in concert with the City's independent auditing firm of Conrad and Associates,
L.L.P. has prepared the Fiscal Year 1999-2000 Comprehensive Annual Financial Report. Once again this fiscal
year, the City will be submitting its Comprehensive Annual Financial Report to the California Society of
Municipal Finance Officers and to the Government Finance Officers Association certificate of excellence award
programs. (The City has received both award's for the past five consecutive fiscal years).
The accounting firm of Conrad and Associates; L.L.P. has been retained as auditors for the City of Diamond
Bar. In conjunction with these services, final audit reports for FY99-00 have been prepared and are also being
transmitted.
As indicated in the financial reports, the City finished the fiscal year in an extremely positive financial position.,
The General Fund equity >increased from $16,217,200 to $19,055,968, during the year, an increase of
$2,838,768.
RECOMMENDATION:
Receive and file the Comprehensive Annual Financial Report and Final Audit Reports for FY99-00 as prepared
by the City Finance Department and Conrad and Associates, L.L.P.
LIST OF ATTACHMENTS:
_ Staff Report Public Hearing Notification
Resolution(s) _ Bid Spec (on file in City Clerk's Office)
Ordinances(s) XX Other'_ FY 99-00 CAFR, FY99-00 Audit Reports
_ Agreement(s)
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed _ Yes No
2. Does the report require a majority or 4l5 vote? __._ Yes_ No
3. Has environmental impact been assessed? _ Yes_ No
4. Has the report been reviewed by a Commission? _ Yes_ No
5. Are other departments affected by the report? Yes_ No
James DeStefan David ogle Linda G. Magnu on
Interim City Manager Deputy City Manager Finance Director
I
P
ro
10
CONRADAND
ASSOCIATES, L.L.P
Honorable Members of City Council
City of Diamond Bar, California
CERTIFIED PUBLIC ACCOUNTANTS
1100 MAIN STREET, SUITE C
IRVINE, CALIFORNIA 92614
(949) 474-2020
Fax (949) 263-5520
Independent Accountants' Report on A erg_ed=Upon Procedures
Applied to Appropriations Limit Worksheets
We have applied the procedures enumerated below to the appropriations limit worksheets
prepared by the City of Diamond Bar, California for the year ended June 30, 2001. These
procedures, which were agreed to by the City of Diamond Bar, California and the League'
of California Cities (as presented in the League publication entitled Article IXIB
Appropriations Limitation Uniform Guidelines) were performed solely to assist the City
of Diamond Bar, California in meeting the requirements of Section 1.5 of Article XII1B
of the California Constitution.
This engagement to apply agreed-upon procedures was performed in accordance with
standards established by the American Institute of: Certified Public Accountants. The
sufficiency of the procedures is solely the responsibility of the specified users of the
report. ` Consequently, we make no representation regarding the sufficiency; of the
procedures described below either for the .purpose for which this report has been
requested or for any other purpose:
The procedures performed and the results of those procedures were as follows:
1. We obtained the worksheets referred to above and compared the limit and
annual adjustment factors included in those worksheets to the limit and annual
adjustment factors that were adopted by resolution of the City Council. We
also compared the population and inflation options included in the
aforementioned worksheets to those that were selected by a recorded vote of
the City Council.
Results: No exceptions were noted as a result of our procedures.
2. We recalculated the mathematical computations reflected in the City
worksheets.
Results: No exceptions were noted as a result of our procedures.
3. We compared the current year information used to determine the current year
limit and found that it agreed to worksheets prepared by the City and to
information provided by the State Department of Finance.
Results: No exceptions were noted as a result of our procedures.
4 We compared the amount of the prior year appropriations limit presented in
the worksheets to the amount adopted by the City Council for the prior year.
Results: No exceptions were noted as a result of our procedures.
MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
Honorable Members of City Council
City of Diamond Bar, California
Page Two
We were not engaged to, and did not, perform an audit, the objective of which would be
the expression of an opinion on the worksheets referred to above. Accordingly, we do
not express such an opinion. Had we performed additional procedures, other matters
might have come to our attention that would have been reported to you. No procedures
have been performed with respect to the determination of the appropriation limit -for the
base year, as defined by the League publication entitled Article MIB Appropriations
Limitation Uniform Guidelines.
This report is intended solely for the information and use of the City of Diamond Bar,
California. and is not intended to be and should not be used by anyone other than this
specified party-
Co�c-y, of Asvt_za 42t -
September
September 22, 2000
CITY OF DIAMOND BAR
Single Audit Report on
Federal Awards
Year ended June 30, 2000
TABLE OF CONTENTS
Page
Report on Compliance and on Internal Control over Financial
Reporting Based on an Audit of Financial Statements Performed
in Accordance with Government Auditing Standards
1
_., Report on Compliance with Requirements Applicable to each
Major Program, Internal Control over Compliance and on the
Schedule of Expenditures of Federal Awards in Accordance
with OMB Circular A-133
2
Schedule of Federal Awards
4
Notes to the Schedule of Federal Awards
5
Schedule of Findings and Questioned Costs
6
Summary Schedule of Prior Audit Findings
7
CONRADAND CERTIFIED PUBLIC ACCOUNTANTS
ASSOCIATES, L.L.P. 1100 MAIN STREET, SUITE C
IRVINE, CALIFORNIA 92614
(949) 474-2020
Fax (949) 263-5520
Honorable Mayor and City Council
City of Diamond Bar, California
We have audited the financial statements of the City of Diamond Bar, California as of and for the
year ended June 30, 2000, and have issued our report thereon dated' September 22, 2000. We
conducted our audit in accordance with generally accepted auditing standards and the standards
applicable to financial audits contained in J Government Auditing Standards, issued by the
Comptroller' General' of the; United States.
Compliance
As part of obtaining reasonable assurance about whether the City of Diamond Bar's financial
statements are free of material misstatement, we performed tests of its compliance with certain
provisions of laws, regulations, contracts and grants, noncompliance with which could have a
direct and material effect on the determination of financial statement amounts. However,
providing an opinion on compliance with those provisions was not an objective of our audit and,
accordingly, we do not express such an opinion. The results of our tests disclosed no instances
of noncompliance that are required to be reported under Government Auditing Standards.
Internal Control Over Financial Reportin
In planning and performing our audit, we considered the City of Diamond Bar's internal control
over financial reporting in order to determine our auditing procedures for the purpose of
expressing our opinion on the financial statements and not to provide assurance on the internal
control over financial reporting. Our consideration of the 'internal control over financial
reporting would not necessarily disclose all matters in the internal - control over financial
reporting that might be material weaknesses. A material weakness is a condition in which the
design or operation of one or more of the internal control components does not reduce to a
relatively low level the risk that misstatements in amounts that would be material in relation to
the financial statements being audited may occur and not be detected within a timely period by
employees in the normal course of performing their assigned functions. We noted no matters
involving the internal control over financial reporting and its operation that we consider to be
material weaknesses.
This report is intended for the information and use of the reporting local government, federal
awarding agencies and pass-through entities and is not intended to be and should not be used by
anyone other than these specified parties.
September 22, 2000
l
MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
CONRADAND CERTIFIED PUBLIC ACCOUNTANTS
ASSOCIATESL.L.P. 1100 MAIN STREET, SUITE C
IRVINE, CALIFORNIA 92614
(949) 474-2020
Fax (949) 263-5520
Honorable Mayor and City Council
City of Diamond Bar, California
Compliance
We have audited the compliance of the City of Diamond Bar with the types of compliance
requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133
Compliance Supplement that are applicable to each of its major federal programs for the year
ended June 30, 2000. The City of Diamond Bar's major federal programs are identified in the
summary of auditors' results section of the accompanying schedule of findings and questioned
costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to
each of its major federal programs is the responsibility of the City of Diamond Bar's
management. Our responsibility is to express an opinion on the City of Diamond Bar's
compliance based on our audit.
We conducted our audit of compliance in accordance with generally accepted auditing standards;
the standards applicable to financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States; and OMB Circular A-133, Audits of States,
Local Governments, and Non -Profit Organizations. Those standards and OMB Circular A-133
require that we plan and perform the audit to obtain reasonable assurance about whether
noncompliance with the types of compliance requirements referred to above that could have a
direct and material effect on a major federal program occurred. An audit includes examining, on
a test basis, evidence about the City of Diamond Bar's compliance with those requirements and
performing such other procedures as we considered necessary in the circumstances. We believe
that our audit provides a -reasonable basis for our opinion. Our audit 'does not provide a legal
determination on the City of Diamond Bar's compliance with those requirements.
In our opinion, the City of Diamond Bar complied, in all material respects, with the requirements
referred to above that are applicable to each of its major federal programs for the year ended June
30, 2000.
2
MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
Honorable Major and City Council
City of Diamond Bar
Page Two
Internal Control Over Compliance
The management of the City of Diamond Bar is responsible for establishing and maintaining
effective internal control over compliance with requirements of laws, regulations, contracts and
grants, applicable to federal programs. In planning and performing our audit, we considered the
City of Diamond Bar's internal control over compliance with requirements that could have a
direct and material effect on a major federal program in order to determine our auditing
procedures for the purpose of expressing our opinion on compliance and to test and report on
internal control over compliance in accordance with OMB Circular A-133.
Our consideration of the internal control over compliance would not necessarily disclose all
matters in the internal control that might be material weaknesses. A material weakness is a
condition in which the design or operation of one or more of the internal control components
does not reduce to a relatively low level the risk that noncompliance with applicable
requirements of laws, regulations, contracts and grants that would be material in relation to a
major federal program being audited may occur and not be detected within a timely period by
employees in the normal course of performing their assigned functions. We noted no matters
involving the internal control over compliance and its operation that we consider to be material
weaknesses.
Schedule of Expenditures of Federal Awards
We have audited ' the general purpose financial statements of the City of Diamond Bar,
California, as of and for the year ended June 30, 2000, and have issued our report thereon dated
September 22, 2000. Our audit was performed for the purpose of forming an opinion on the
general purpose financial statements taken as a whole. The accompanying schedule of
expenditures of federal awards is presented for purposes of additional analysis as required by
OMB Circular A-133 and is not a required part of the general purpose financial statements. Such
information has been subjected to the auditing procedures applied in the audit of the general
purpose financial statements and, in our opinion, is fairly stated, in all material respects, in
relation to the general purpose financial statements taken as a whole.
This report is intended for the information and use of the reporting local government, federal
awarding agencies and pass-through entities and is not intended to be and should not be used by
anyone other than these specified parties.
September 22, 2000
CITY OF DIAMOND BAR
Schedule of Federal Awards
Year ended June 30, 2000
Federal Grant/
Federal Grantor/
Domestic
Project
15,931
Pass-through Grantor/
Assistance
Identification
Amount
Awards Award Award
Program Title
Number
Number
Provided to
Received (1) Receivable Expend'tu S
U.S. Department of Transportation:
Passed through California Department
`r of Transportation:
Intermodal Surface Transportation
Efficiency Act 20.205
U.S. Department of Housing and Urban Development:
Passed through County of
Los Angeles, Environmental
Development Department:
Community Development
Block Grant Program -
i res ubrecipients
07-LA-0-DMBR
STPL-5455(002) $ 357,391 394,936 752,327*
Entitlement Grant 14.218
D96901-99
14,069
15,931
14.218
D96902-99
6,500
4,500
14.218
D96904-99
34,544
12,656
14.218
D96906-99
8,433
9,970
14.218
D96909=99
-
5,400
14.218
D99903-99
-
6,438
14.218
D96908-98
88,499
14.218
D96909-98
172,000
-
14.218
D98910-98
110,000
-
14.218
D96901-98
12,490
-
14.218
D96904-98
13,972
-
14.218
D96906-98
14,615
-
14.218
D98903-98
3,827
-
14.218
D96909-97
136,959
-
Subtotal
U.S. Department of Justice:
Direct assistance:
Local Law Enforcement Block Grant
Local Law Enforcement Block Grants
Subtotal
Federal Emergency Management Agency:
Passed through California Office
615,908 54,895
30,000
11,000
47,200
18,403
5,400
6,438
73,873
96,823
76,777
365,914
16.592 99LBVX7362 - 65,026 65,026
16.592 99LBVX6075 66,817 -
66,817 65,026 65,026
of Emergency Services:
Disaster Assistance 83.544 1203 -DR -CA
P.A.4037-19192 18,915 -
83.548 1005 -DR -CA
FIPS #037-19192 21,278 -
Subtotal
40,193
Total Federal Awards 1 080 309 514 857
(1) Based on actual cash receipts from July 1, 1999 through June 30, 2000
* Major program
The accompanying notes are an integral part of this schedule.
4
30,000
11,000
61438
47,43.8
1183.267 47,438
CITY OF DIAMOND BAR
Notes to the Schedule of Federal Awards
Year ended June 30, 2000
(1) Summary of Significant Accounting Policies Applicable to the Schedule of Federal
Awards
(a) Scope of Presentation
The accompanying schedule presents only the expenditures incurred (and related
revenues) by the City of Diamond Bar that are reimbursable under federal programs
of federal financial assistance. For the purposes of this schedule, federal awards
includes both federal financial assistance received directly from a federal agency, as
well as federal funds received indirectly by the City from a non-federal agency or
other organization. Only the portion of program expenditures reimbursable with
such federal funds are reported in the accompanying schedule. Program
expenditures in excess of the maximum federal reimbursement authorized or the
portion of the program expenditures that were funded with state, local or other non-
federal funds are excluded from the accompanying schedule.
(b) Basis of Accounting
The expenditures included in the accompanying schedule were reported on the
modified accrual basis of accounting. Under the modified accrual basis of
accounting, expenditures are incurred when the City becomes obligated for payment
as a result of the receipt of the related goods and services. Expenditures reported
include any property or equipment acquisitions incurred under the federal program.
(c) Subrecipients
During the fiscal year ended June 30, 2000, the City disbursed $47,438 of its
Community Development Block Grant funds to two subrecipients as approved by the
w County of Los Angeles.
CITY OF DIAMOND BAR
Schedule of Findings and Questioned Costs
Year ended June 30, 2000
(A) Summary of Auditors' Results
1. An unqualified report was issued by the auditors on the financial statements of the
auditee.
2. There were no material weaknesses in internal control nor were there any reportable
conditions.
3. The audit disclosed no noncompliance which is material to the financial statements of
the auditee.
4. There were no material weaknesses or other reportable conditions in internal control
over major programs of the auditee.
5. An unqualified report was issued by the auditors on compliance for major programs.
6. The audit disclosed no audit findings required by the auditors to be reported under
paragraph .510(a) of OMB Circular A-133.
7. The major program of the auditee was CFDA # 20.205 U.S. Department of
Transportation (pass through assistance from the California Department of
Transportation).
8. The dollar threshold used to distinguish Type A and Type B programs was $300,000.
9. The auditee was not considered a low risk auditee for the year ended June 30, 2000
for purpose of major program determination.
B) Findings Related to the Financial Statements which are Required to be Reported in
Accordance with GAGAS
There are no auditors' findings required to be reported in accordance with GALAS.
C) Findings and Questioned Costs for Federal Awards as Defined in Paragraph 510(a) at
OMB Circular A-133
There are no auditors' findings required to be reported in accordance with paragraph
.510(a) at OMB Circular A-133.
6
CITY OF DIAMOND BAR
Summary Schedule of Prior Audit Findings
Year ended June 30, 2000
There were no audit findings from the previous audit reports requiring follow-up during the year
ended June 30, 2000.
7
CITY OF DIAMOND BAR
III
Comprehensive Annual Financial Report
Year ended June 30, 2000
TABLE OF CONTENTS'.
EXHIBIT
Page
INTRODUCTORY SECTION:
Letter of Transmittal
i
Officials of the City of Diamond Bar
xiii
Organization Chart
xiv
Certificate of Award for Outstanding Financial Reporting (CSMFO)
xv
Certificate of Achievement for Excellence in Financial Reporting (GFOA)
xvi
FINANCIAL SECTION:
Independent Auditors' Report
1
General Purpose Financial Statements:
Combined Balance Sheet - All Fund Types and Account Groups
AA
2
•
• Combined Statement of Revenues, Expenditures and Changes
BB
4
in Fund Balances - All Governmental Fund Types
Combined Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual - All Governmental
CC
5
Fund Types
,.
Combined Statement of Revenues, Expenses and Changes
DD
7
in Retained Earnings - Proprietary Fund Type
i
• Combined Statement of Cash Flows - Proprietary Fund Type
EE
S
9
Notes to the Financial Statements
j
P. MINOR
CITY OF DIAMOND BAR
Comprehensive Annual Financial Report
(Continued)
TABLE OF CONTENTS (CONTINUED)
EXHIBIT Page
Supplemental Data:
-. General Fund:
• Comparative Balance Sheets A-1 27
0 Schedule of Revenue - Budget and Actual A-2 28
• Schedule of Expenditure Budget and Actual A-3 29
Special Revenue Funds:
• Combining Balance Sheet
B-1 31
• Combining Statement of Revenues, Expenditures and
Changes in Fund Balances
B-2 33
• State Gas Tax Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-3 35
• Proposition A Transit Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-4 36
• Proposition C Transit Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
$-5` ` 37
• Intermodal Surface Transportation Efficiency Act (ISTEA) Fund:
_ Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-6 38
CITY OF DIAMOND BAR
Comprehensive Annual Financial Report
(Continued)
TABLE OF CONTENTS (CONTINUED)
EXHIBIT Page
• Integrated Waste Management Fund:
Statement of Revenues, Expenditures and Changes
B-7 39
in Fund Balances - Budget and Actual
• Air Quality Improvement Fund:
Statement of Revenues, Expenditures and Changes
B-8 40
in Fund Balances - Budget and Actual
• Bicycle and Pedestrian Fund:
Statement of Revenues, Expenditures and Changes
B-9 41
in Fund Balances - Budget and Actual
• Park Fees Fund:
Statement of Revenues, Expenditures and Changes
B-10 42
in Fund Balances - Budget and Actual
• Park and Facility Development Fund:
Statement of Revenues, Expenditures and Changes
B-1 1 43
in Fund Balances - Budget and Actual
• Community Development Block Grant Fund:
Statement of Revenues, Expenditures and Changes
B-12 44
in Fund Balances - Budget and Actual
• Citizens Option for Public Safety (COPS) Fund:
Statement of Revenues, Expenditures and Changes
B-13 45
in Fund Balances - Budget and Actual
• Asset Seizure Fund:
Statement of Revenues, Expenditures and Changes
B-14 46
in Fund Balances - Budget and Actual
I
CITY OF DIAMOND BAR
Comprehensive Annual Financial Report
y (Continued)
TABLE OF CONTENTS, (CONTINUED)
EXHIBIT
Page
• Landscape Maintenance Districts Funds:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-15
47
Capital' Projects Funds:
• Combining Balance Sheet
C-1
49
• Combining Statement of Revenues, Expenditures and
Changes in Fund Balances
C-2
50
• Grand Avenue Construction Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
C.-3
51
• Capital Improvement Fund:
„ Statement of Revenues, Expenditures and Changes`
in Fund Balances - Budget and Actual
C-4
52
• Redevelopment Agency Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
C-5 `
53
Internal Service Funds:
• Combining Balance Sheet
D-1-'
SS
• Combining Statement of Revenues, Expenses and Changes
in Retained Earnings
D-2
56
• Combining Statement of Cash Flows
D-3
57
CITY OF DIAMOND BAR
Comprehensive Annual FinancialReport
(Continued)
TABLE OF CONTENTS, (CONTINUED)
i
EXHIBIT
Page
General Fixed Assets Account Group:
Comparative Schedule of General Fixed Assets by Source
E-1
59
• Schedule of General Fixed Assets by Function and Activity
E-2
60
• Schedule of Changes in General Fixed Assets by Function and Activity< E-3
61
Table No:
STATISTICAL SECTION:
1
62
General Governmental Expenditures by Function
2
63
General Governmental Revenues by Source
<3
64
Secured Property Tax Levies and Collections
4
65
Assessed and Estimated Actual Values of Taxable Property
�5
Property Tax Rates - All Direct and Overlapping Governments `
66
6
67
Principal Taxpayers
7
68
Computation of Legal Debt Margin
g
69
Computation of Direct and Overlapping Debt
9
70
Schedule of Insurance in Force
10
71
Demographic and Miscellaneous Statistical Information
11
71
Residential and Commercial Construction
Ratio - Unreserved General Fund Balance to Annual
12
73
General Fund Expenditures
13
74
Schedule of Credits
3
F7
a'r
21.660 E. Copley Drive, Suite 100 - Diamond Bar, CA 91765-4177
(909} 860-2489 • Fax (909) 861-3117
www.CityofDiamondBar.com
November 30, 2000
Honorable Mayor and Members of the City Council
City of Diamond Bar
Diamond Bar, California
It is a pleasure to submit the Comprehensive Annual Financial Report of the City
of Diamond Bar for the fiscal year ended June 30, 2000.Responsibility for both
the accuracy of the presented data and the completeness and fairness of the
presentation, including all disclosures, rests with the City. We believe the data
presented is accurate in all material respects; that it is presented in a manner
designed to fairly set forth the financial position and results of operations of the
City as measured by the financial activity of its various .funds and account groups;
and that all disclosures necessary to enable the reader to gain.a full understanding
of the City's financial affairs have been included:
The Comprehensive Annual Financial Report (CAFR) is presented in three
sections` introductory, financial and statistical. The introductory section includes
this transmittal letter, the City's organizational chart and a list of principal officials.
The financial section includes general purpose financial statements and schedules,
the independent auditor's report, and the notes to the financial statements. The
statistical section includes selected financial and demographic information on a
multi-year basis.
In addition to the financial audit, the City is legally required to also conduct an
annual single audit in conformity with the provisions of the Single Audit Act of
1984 and the US Office of Management and Budget Circular A-133, Audits of
States. Local Governments, and Non -Profit Organizations Information related to
this single audit, including the schedule of federal financial assistance, findings and
recommendations, and auditors' reports on the internal control structure and
compliance with applicable laws and regulations, are not included with this report
and are issued as a separate document:
Deborah H. O'Connor
Mayor
Eileen R. Ansad
Mayor Pro Tem
Wen Chang
Council Member
Carol Herrera
Council Member
Robert S. Huff
r
Council Member
F'h
�...
Recycled paper
21.660 E. Copley Drive, Suite 100 - Diamond Bar, CA 91765-4177
(909} 860-2489 • Fax (909) 861-3117
www.CityofDiamondBar.com
November 30, 2000
Honorable Mayor and Members of the City Council
City of Diamond Bar
Diamond Bar, California
It is a pleasure to submit the Comprehensive Annual Financial Report of the City
of Diamond Bar for the fiscal year ended June 30, 2000.Responsibility for both
the accuracy of the presented data and the completeness and fairness of the
presentation, including all disclosures, rests with the City. We believe the data
presented is accurate in all material respects; that it is presented in a manner
designed to fairly set forth the financial position and results of operations of the
City as measured by the financial activity of its various .funds and account groups;
and that all disclosures necessary to enable the reader to gain.a full understanding
of the City's financial affairs have been included:
The Comprehensive Annual Financial Report (CAFR) is presented in three
sections` introductory, financial and statistical. The introductory section includes
this transmittal letter, the City's organizational chart and a list of principal officials.
The financial section includes general purpose financial statements and schedules,
the independent auditor's report, and the notes to the financial statements. The
statistical section includes selected financial and demographic information on a
multi-year basis.
In addition to the financial audit, the City is legally required to also conduct an
annual single audit in conformity with the provisions of the Single Audit Act of
1984 and the US Office of Management and Budget Circular A-133, Audits of
States. Local Governments, and Non -Profit Organizations Information related to
this single audit, including the schedule of federal financial assistance, findings and
recommendations, and auditors' reports on the internal control structure and
compliance with applicable laws and regulations, are not included with this report
and are issued as a separate document:
contract management, and subsidized transit:,ticket sales), community services (which
includes senior services, park maintenance, recreation services and landscape
maintenance), economic development, redevelopment, community relations,grant
administration, financial management, and administrative management. All of these
activities are included in this report.
-ll-
AWARDS
The Government Finance Officers Association of the United States and Canada (GFOA)
awarded a Certificate of Achievement for Excellence in Financial Reporting to the City
of Diamond Bar for its comprehensive annual financial report for the fiscal year ended
June 30 1999. The Certificate of Achievement is a prestigious national award
recognizing conformance with the highest standards for preparation of state and local
financial reports.
In order to be awarded a Certificate of Achievement, a government unit must publish. an
easily readable and efficiently organized comprehensive annual financial report, whose
r
contentsconform to program standards. The CAFR must satisfy both generally accepted
accounting principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. The City of
F F
Diamond Bar has received the Certificate of Achievement for the last five consecutive
years (fiscal years ended 1995, 1996, 1997, 1998 and 1999). We believe our current
report continues to meet the Certificate of Achievement Program's requirements and we
are submitting it to GFOA to determine its eligibility for another certificate.
The City' of Diamond Bar has also been awarded the Certificate of Award for
Outstanding Financial Reporting by the California Society of Municipal Finance Officers
for its comprehensive annual financial report for the last five consecutive years.
REPORTING ENTITY AND ITS SERVICES
This Comprehensive Annual Financial Report includes all funds and account groups of
the City. The City directly provides a limited range of services and contracts for several
q
other services. The City's significant reliance on contracted services has the benefit of
-:,
reducing` expenses to the citizens of the City of Diamond Bar while simultaneously
providing the City with a high degree of flexibility in responding to changing economic
"
conditions. Contracted services include police protection, building and safety, street
maintenance, park maintenance, capital improvement projects,, animal control, attorney
services and engineering. Staff provided services include: community development
(which includes planning, building and safety management, and code enforcement),
-
public works (which includes engineering, capital projects administration, street
maintenance contract' management, traffic and transportation matters, engineering
contract management, and subsidized transit:,ticket sales), community services (which
includes senior services, park maintenance, recreation services and landscape
maintenance), economic development, redevelopment, community relations,grant
administration, financial management, and administrative management. All of these
activities are included in this report.
-ll-
n
The Los Angeles County Fire District provides fire protection, wmch is independentto the
of
the Gity. Funds are collected through property tax bills and are disbursed directly
Los Angeles County Fire District by the Los A:ngelesCountY Tax Collector's Office,
Water services for the City are provided by the Walnut Valley Water District. Refuse.
collection is provided by private waste collection compani
es. Additionally, schools are L
provided by both°the Walnut Valley Unified School District and the P.OmOna Unified
School District.Accordingly, none of these activities are included in this report.
ECONQNIIC CONDITION AND OUTLOOK^
y,p
Located' at the junction of the.. 57 and 60 freeways, the City of Diamond Bar is at the hub
of the Los Angeles basin transportation network, A twenty-five mule radius encompasses
Pasadena, downtown Los Angeles, Long Beach, Irvine and Riverside. Diamond Bar is a
000 situated among the meandering
relatively young residential community of about 59, ,
hills and valleys of Brea Canyon. Many desired services can be found in Diamond Bar's
ho in and business centers. Recreational opportunities within the City include more -r
s 1?p g
than 70 acres of developed park facilities and an 18 hole;public golf course.
During the last few years the City of Diamond Bar's economy has seen a marked
,
improvement. This fiscal year was no exception -as illustrated x
by higher sales tax,
revenues, new business starts and'a slight reduction in office o anri developmenes. In ditiLast
this year saw the approval and start of construction of a new g
fiscal year's construction of four new office buildings has been a catalyst to creatTlus, in
interest and the construction of other vacant properties+located within the City.
- addition to several new business
commitments, is a signal that the economy in Diamond
Bar is improving and will continue to grow.
of the
The City's Community Redevelopment Agency saw the implementation
Redevelopment Plan for the Economic Revitalization Project Area. By investing in the
working n to remove blighting conditions
community, the Redevelopment Agency gmajor
within the city's commercial areas and to improve traffic flow
E onomic1Revital Revitalization
thoroughfares. Unfortunately, the Redevelopment Agency's
Project Area plan came under attack by a small: number of citizens and the favoraballengele in
court and the plan was upheld. The court's decision was app
tate Supreme C . ourt hear the
ruling was overturned. The City attempted to have the S
lues the bad news that the Supreme
case. Early m Fiscal Year 2000-2
001, the City received
Court would not hear the case, virtually shutting down redevelopment agency activities.
MAJOR INITIATIVES
For the Year. In the FY99-00 budget, the City of Diamond Bar identified several major
programs and projects necessary
to meet increased service levels and to prepare the City
2
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_
fF
for the future requirements of its residents. The following is a list of the significant
activities accomplished this fiscal year.
The City Council honored its pledge to improve communications with all citizens and.
sought public input on several key projects and issues. The City Council appointed
citizen advisory task forces on the development of a Community/Civic Center, and the
study of the proposed expansion and/or change in client base by the State of California
to the Lanterman Developmental Center. These groups held several meetings throughout
the year and periodically submitted their findings and recommendations to the City
Council for review and possible action.
In its continuing effort to serve the citizens of Diamond Bar, the City has been striving to
improve and enhance civic and recreational opportunities within the City. As a result,
the Community/Civic Center Task Force was formed. The task force with the aid of an
architectural firm explored various aspects of creating such a center. After a great
amount of consideration, the City Council approved Sycamore Canyon Parkas the
location for the Community/Civic Center facility. Facilities considered for the future
community/civic center include a senior service element, a library, a sports complex with
a gymnasium and swimming pool, a city hall and a performing arts center. The first
phase to be designed and constructed is a Community/Senior Center. It is anticipated
-_
that this facility will provide much needed supplemental meeting and activity space for
the City's active senior citizen organizations as well as provide space for the City's
recreational activities.. In addition, staff will be pursuing a funding mechanism for the
second phase, the library facility.
The City's Capital Improvement Program for FY 99-00 included
e ;
several street
rehabilitation and maintenance projects. This included the rehabilitation of two sections
of Golden Springs Drive. This included the sections between Brea Canyon Road and the
Westerly City Limits and between Grand Avenue and Torito Lane. Water seepage; on
some of the City's streets has been an ongoing problem. This fiscal year, water seepage
problems were addressed and eliminated on Meadowglen Road and Ambushers Street.
Design of a project to eliminate seepage on Chinook and San Leandro was initiated. As a
F
part of the ongoing street maintenance program, the City's pavement management plan
divided the City into seven slurry seal areas. This fiscal year the cycle was started once
again with the slurry sealing, of area number one.
Transportation and traffic continue to be major sources of concern for the City. The
City has continued its popular transit subsidy and Dial -a -Cab programs. The transit
subsidy program offers a 20% to 50% discount to citizens on transit passes for Foothill
tr,
Transit, Metrolink, and the MTA. The other extremely popular program implemented by
the City is the Dial -a -Cab program, which offers senior and handicapped citizens taxicab
ab
transportation at a nominal rate. These programs are being funded by Proposition A
j
Transit Funds.
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The City ha's implemented an ongoing traffic signal program, which, is designed to place
signals at several warranted locations throughout the community. r Traffic signals
installed this year include the intersections of Lemon at Lycoming, Golden Springs at
Rapidvi I ew and Brea'Canyon Road'at the intersections of Glenbrook, Diamond. Crest and
Bar d MY contributed to the 'design �'of
silver Bullet. The : 'Diamond B : Redevelopment Ag Itis anticipated, that these
signal .improvements for in Additional nine intersections.
the: :f4ture.
improvements will be Made In near
I
This fiscal year saw � the: approval of a new upscale residentiial projec j which will contain
,
127 homes on 65 acres. As a part of the development agreement,the City received, :
$1,200,000 from the developer. These , funds have been deposited, in the City's Parks and
use, to partially the development of the
Facility Devel6pmentRifidand:will bek 'd I
comMunity/Senior Center. -ane city aiso recuivrad LVLaI VL -Jww
F
agreement. a� ! It isanticipated thati this new
residential development will :
open space, land as a part, of the developer ,
, I I be of a greafbpo" homic benefit to the �City through increased
P
ropertytaxv atio'n, local sales and population.
�I
§ ely sing the needs
The City Council i I extremely interested in: addres and wants of its citizens.
S an. One of the components of
Several years ago, the 1 City implemented 4 Parks master! PI
creation This fiscal year, the, City
this m , aster plan was the eati6n of a skateboard park. desirability, location
conducted several public meetings and received valuable input on
1
lots of hard work by the: Skateboard
and design of a'' new skatebbaid park. As aresult of
I ! . �, I : the aino d I � Sk�teb ard 'Park was e
park Commjttee,� 6 i n Bar 0 designed signed and constructed this
fiscal year. The dedication and grand opening of the park was attended by more than
three hundred people on July 15, 2000.
�
This fiscal year a new'She
'riff s Service Center was opened. The Service Center is
conveniently located in the heart of the City provides community information, volunteer
opportunities,, children's fingerprinting services and law enforcementservices. It also
provides a convenient plate for the Diamond Bar deputies to prepare reports, allowing
them to return to the field: more quickly.
Every ten years, the Federal' Government performs a census count. Since 2000 was aamond Bar to get an
census year, there wasrt ' a special effort made in the City of Di
accurate population count. Town hall meetings were held,:! links set up on the City's.
internet web site, advertising done and discussions at the City Council meetings to
promote Census Day 2000. The, census was vitally importantI to the City since many of
the State revenue subventions are based on population.
The City continuedits implementation of an aggressive economic development program.
The mainstay of this program has been the marketing of Diamond Bar. The City has.
and will continue to p I articipate i I n trade shows in an effort to draw attention to the City's
business friendly environment. In addition, another marketing tool being used is the
I .
internet. The City's World Wide Web site has a vast amount of useful information about
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0
the City, ranging from a community calendar to 'a site selection area, which has pictures,
maps and availability of commercial sites within the City. This fiscal year saw the
completion and occupancy of four new office buildings in the Gateway Corporate Center
and the addition of several new retail establishments.
For the Future The accompanying financial statements reflect an excellent financial
condition. This has been accomplished through a combination of sound leadership and
management and a conservative financial approach.
Reserves have been built in anticipation of a funding loss which was anticipated to occur
in FY97-98. The City has received State subventions based upon an incorporation `
population of 74,115. By law, starting in FY97-98, these subventions were to be based
on the actual population, which is estimated to be 59,000. With changes in the State law,
the City was able to receive its State subventions based on its incorporation population
until December 1999. As a result, the City has incorporated a conservative operating
budget to compensate for the anticipated lose in revenues. The goal is to implement
revenue enhancement activities and expenditure reduction decisions that will continue to
mitigate the impact of this "shortfall".
Of major concern, are efforts by the State to reduce municipal revenue'resources. These
include motor vehicle license fees and gas tax revenues. This along with the taking of
revenue that was to "backfill" shortages in property tax revenues lost through'
Proposition 13, is of a major concern to most California cities. The City of Diamond Bar
has joined forces with other cities via various organizations to watch and lobby the State
legislature to preserve their future revenue resources.
The City Council has selected as its number one goal for FY00-01, the completion and
implementation of an Economic Development Strategic Plan. Such a plan will provide a
blueprint for how the City hopes to enhance the economic stability of the community,'
and would include measures for attracting new businesses, retaining existing 'businesses
and providing necessary business assistance. It is anticipated that the plan will also
include revitalization ideas for existing commercial development.
FINANCIAL INFORMATION
Internal Control Structures
Management of the City is responsible for establishing and maintaining an internal
control structure designed to ensure the assets of the City are protected from loss, theft,
or misuse and to ensure that adequate accounting data is compiled to allow for the
preparation of financial statements in conformity with generally accepted accounting
principles. The internal control structure is designed to provide reasonable, but not
absolute, assurance that these, objectives are met. The concept of reasonable assurance
recognizes that (1) the cost of a control should not exceed the benefits likely to be
-vi-
derived; (2) the valuation of costs and benefits requires estimates and judgements by
management.
d
Budgetary Controls
ado annual budget prepared on the modified accrual basis for. all of its
The City, pts;an
governmental funds. Revisions that alter the total appropriations of any funds are
approvedby the City Council. Prior year appropriations lapse unless they are re-
E
appropriated through the formal budget process; Expenditures may not legally exceed
appropriations at the fund level.,During the year, there were supplemental budgetary
appropriations amounting to $3,864,098.
As demonstrated by the statements and schedules included in the Financial section ofthis
Report, the City meets its responsibility for sound financial management
Accounting System,
The City's accounting records forg eneral government operations and agency Rinds are
maintained on a modified accrual basis. Accordingly, revenues' are recognized when
measurable and available, and expenditures are recognized when goods and services are
received: Accounting for the City's internal service operations are maintained on the
accrual basis. In addition, the City maintains a General Fixed Assets Account Group to
for fixed assets acquired by the City which are not part of the internal service
account
funds. ' The City also maintains a General Long Term Debt Account Group to record the
City's long term debt obligations including accumulated employee vacation and sick time.
General Government Functions
The following schedule resents a summary g p capital
g p of eneral special revenue, and
fund,revenues for the fiscal year ended June 30, 2000 and the amount and
project
percentage of increases or decreases in relation to prior year revenues.
INCREASE PERCENT
PERCENT (DECREASE) INCREASE
VENUES AMOUNT OF TOTAL FROM 1998-99 (DECREASE)
7.07%
Taxes 6,294,104 31.56% 415,728
547,041 2.74% (6,402) -1.16%
Special Assessments
6 8.36% (480,469)
Licenses, Permits, and Fees 1,666,72 -22.38%
1,177,532.
intergovernmental 7,713,3,44 38.67%
-2.5%
556,522 2.79% (16,922) -2.995%
Fines & Forfeitures
Charges for Services 1,712,737 8.59% 1,231,489 355.89%
0.00% (6,095;931) -100.00%0
Proceeds from Sale of Prop 0
1,395,755 7.00% 204,480 17.16%
Investment Income
Other Revenue 59,443 0.30% (31866) -6.10%
TOTAL 1'9,945,707 100.00% (3,574,361)
II
L
Revenues for the 1998-99 fiscal year were $23,520,068 'as compared with $19,945,707.
for the 1999-00 fiscal year, a decrease of $3,574,361 or 15.2 percent. Although these
l
numbers show a decrease in revenues from the prior fiscal year, in both fiscal years there
were extraordinary revenue occurrences. By eliminating these one-time fluctuations,
revenues actually increased by $1,321,570 or 7.6 percent. The following paragraphs
=a
discuss the changes in each category.
There were increases in several of the tax categories. The major increases were in Sales
s
Tax, Transient Occupancy.Tax and Real Estate Transfer Tax. The increase in Sales Tax
is a sign of an improving economy, and a result of the City's aggressive economic
development activities. The improving economy also fueledhigher' occupancy rates in
the City's hotels. Real Estate Transfer Tax increase was due to an improving real estate
market as well as the sale of several newly constructed homes.
F
The Licenses, Permits and Fees category shows a significant decrease. This is due'
primarily to a $563,826 decrease in building, planning and engineering fees. The reason
for this decrease was due to the construction of four new office buildings and a new
housing tract consisting of 134 houses last fiscal year. There was also a slight decrease in
Recreation Program revenues.
There was a significant overall increase in Intergovernmental Revenues of $1,177,532.
The major component of this increase was the receipt of Federal transportation funds in
the amount of $752,327. These funds were received as a reimbursement for money
spent rehabilitating'a section of Golden Springs Drive. Transit tax revenue received from
the County was up slightly due to an improved economy: Revenues amounting to
$475,700 were received as a result of an exchange of Proposition A -Transit money with
another City. These funds were used to providel funding for the Community/Civic
Center and the creation of a skateboarding facility at Peterson Park.
There was a slight overall decrease in Fines and Forfeiture Revenue this fiscal year.
Traffic Fines showed a small increase due the emphasis on traffic safety and the issuance
of citations within the City. Parking Fines, Impound Fees and False Alarm Fees showed
decreases totaling $35,046.
The increase in the Charges for Services Category is due to the developer contribution of
$1,200,000 mentioned earlier. In addition the City also received traffic mitigation fees
from developers as a result of the project approval process.
Last fiscal yearanother category was added to the revenue summary. This category,
Proceeds from Sale of Property, was created to account for activities related to the two
development and disposition agreements entered into by the Diamond Bar -
Redevelopment Agency. These two agreements provided that the Redevelopment
-viii-
Agency purchase and resale land to developers. These events were unique to FY98799 d
and as such there is no similar revenue received this fiscal year.
a
Investment Income continues'to grow as a result of increased cash reserves held by the
City of Diamond Bar.
m,
The following schedule presents a summary of general, special revenue, and capital
project fund expenditures for the fiscal year ended June 30, 2000 and the amount and
percentage of increases and decreases in relation to prior year's expenditures.
INCREASE PERCENT
PERCENT ,, (DECREASE) INCREASE
li
EXPE NDITURES AMOUNT OF TOTAL FROM 1998!-99 (DECREASE)
370,002 14.$1%
General Government 2;868,907, 14.41°/n
4,654,187 23.37% (84,188) -1.79%
Public Safety
Highway and Streets 909,642 4.57% (277,623) -23:38%
117,432 7.11%
public Works 1,769,956 8.89%
CommunityDevelop went 1,202,285 6.04% 805,204 302.78%
Parks, Recreation & Culture 1;805,489 9.07% 315,781 21.20%
6,397,292 32:13% 5,192,565 531.02°!0
Capital: ay
Cost of property Sold 0 0.00% (9,462,013) -100.00%
Debt Service 305,090 1.53%- 198,650 286.63%
TOTAL 19,912,848 100.000/0 (2,824, 190)
Expenditures for the 1998-99 fiscal year were $22,737,038 as compared with
$19,912,848 for the 1999-00 fiscal year, a decrease of $2,824,190, or 12.4 percent.
Although these numbers show a decrease, if the extraordinary item from FY98-99 was
there would be an over all increase of $6,637,823 or a 50% increase. This
removed
considerable increase is due to significant capital improvement project activities that
occurred during FY99-00. The following paragraphs discuss the changes in each
category.
The increase in the General Government category was as a result of various increases
and decreases between the various divisions within this category. There was an increase
Of $134,599 in City Attorney expenditures. This was due to litigation against the City
related to the Redevelopment Agency as well as litigation brought against the State of
In
California to halt the proposed expansion of the Lanterman Developmental Facility.
;
addition to higher legal expenditures due to the proposed Lanterman Developmental
Facility expansion, there were also related increases in supplies, various operating .
and professional services. There was a reduction in salaries and benefits in
expenditures
the City Manager's division due to staffing vacancies. The City hada municipal election
in 1999 causing an increase in the City Clerk's division. Salaries and benefits in the
Finance Division showed an increase due to an increase in staffing levels.
-ix-
Even though there was a decrease in Public Safety expenditures, the City Council
continued its emphasis on traffic safety issues and crime prevention. The traffic safety;
emphasis consisted of instituting traffic checkpointsand increased enforcement around
F ,
the City's schools. The Sheriff's Department's contract costs actually showed an
increase of $216,910 due to increased contract rates. Last fiscal year saw a tremendous
increase in Building and Safety activity due to the construction of a housing tract and the
construction of four office buildings. This fiscal,year the Building and Safety activity
✓ normalized and therefore showed a decrease of $299,424. This decrease is offset by a
corresponding decrease in related revenues.
During FY98-99, the City's street and public works expenditures were lower than FY
99-00 due to the timing of several construction projects. Last fiscal year, even though
there were several projects budgeted, the timing was such that the contracts did no
f g et
,
awarded until very late in the year. Therefore most of the work was accomplished this
fiscal year.
r-;
The Community Development category was significantly higher, this fiscal year for
several reasons. The primary increase is due to a $670,000 exchange of Proposition A -
Transit Funds for general fund money. The increase was also due an increase in the
expenditure of Community Block Grant Funds.
Increases in -Parks, Recreation, and Culture were due to several different factors. The
main reason for the increase was the decision by the City Council to bring the recreation
services function in-house. Previously, the City contracted with the City of Brea for
recreation services. Expenditures were higher this fiscal year as a result of the transition
and initial setup costs. This fiscal year this division also started to create its own
recreation activity newsletters and brochures resulting in a related, increase in personnel
and printing costs. Reflected in this category is the City Millennium Celebration at a cost
of $95,134. Park utility and maintenance costs were also higher this fiscal year.
As reflected in the numbers, the City's Capital Improvement Program made great strides
this fiscal year. As. stated earlier, the City completed several major road improvement
projects, trafficsignal projects, as well as constructing a skateboard park. Major capital
outlay items for FY99-00 included the purchase of vehicles, upgrade to the
document imaging system and: equipping new City staff with computers and
F ,'? miscellaneous equipment.
Last fiscal year another category was addedto the expenditure summary. This category,
Cost of Property Sold, was an offset to the Proceeds from Sale of Property category in
the revenue summary. It was set up to account for activities related two development
and disposition agreements entered into by the Diamond Bar Redevelopment Agency.
As such, this expenditure was unique to last fiscal year.
a
J
Debt Service requirements were increased as a result of the City redevelopment agency's
increased indebtedness.
Fund Balances
The General Fund ended the 1999-00 fiscal year with a fund balance of $19,055,968.
This is an increase of $2,838,768 or approximately 17.5%'increase from the balance at
June 30;' 1999.' Ofths, $193,323 is reserved for encumhranc'es. There is $5;693,462
reserved for Advances to the Diamond Bar Redevelopment Agency. 'in addition, there is
$114,104 designated for specific projects and programs, including
$101,424 for library
$13,055,079.
service enhancement.This leaves anVndesignated fund balance of
8went
a h nae
CsMa
,
The City invests temporarily idle funds in accordance with the Government Code and the
investment policy approved by the City Council. During FY99-00, funds were invested
in the Loca Agency 1 A en Investment Fund (I AIF), which is administered; by the State
Treasurer's Office and a Money Market Mutual Fund account with Well's Fargo Bank.
4
The Cityinvested in LAIF to the maximum balance of $30,000;000, any available cash
over and above the LAIF account is invested in the Money Market Mutual Fund. The
City manages all of its cash and investments on a pooled basis. Interest earnings are
"investment
allocated to the various funds based on their share of cash and balances. The
average yield on investments managed by the City was 5.7W
Plan
Defined Benefit Pension
The City has contracted with the California Public Employees Retirement System
(PERS) to provide retirement, disability,' death and survivor benefits for all eligible full
and part-time City employees. The pension benefit obligation was computed as part of
an actuarial valuation performed as of June 30, 1998. The total over -funded pension
obligation applicable to the City employees was $545,541 at June 130, 1998. The City's
contribution to the system based on actuarially determined requirements was $218,050
for FY99-00.'
For the three years ended June 30 1998; 1999 and 2000 the total contribution to PERS
was 13.65%, 13.16% o and 10.95% respectively, of the annual covered payroll. The total
contribution paid by the City included employer contributions as well as member
contribution for which the City is contractually'obligated to pay on behalf of its
employees.
Debt Administration
As of June 30, 2000, the City of Diamond Bar had no outstanding general obligation
into a lease agreement for financing the
bonds. In fiscal year 1994-95, the City entered
a
acquisition of a telephone system in the amount of $22,356 to be paid in sixty monthly
installments that ended in March 2000.
L.�
Risk Management
ti The City of Diamond Bards a member of the California Joint Powers Insurance
Authority (CJPIA) for the purpose of pooling its general liability losses and claims with
the approximately 83 other member agencies. Each member agency retains the first
$20,000 of each claim. Claims above $20,000 are shared by all the member agencies up
to a maximum of $50,000,000 per occurrence.'
The City has also established a self-insuranceinternal service fund to cover the City's
share of any potential losses not covered by the CJPIA, The City Council established 'a
policy of annually transferring $100,000 to the fund to create a self-insurance reserve.
Policy states that when the reserve reaches $1,000,000, the reserves are deemed to be
r sufficient. No transfer was necessary this fiscal year, since the reserves reached that
milestone in fiscal year 1998-99. The self-insurance reserve at June 30, 2000 was
$1,214,932.
Acknowledgements
The preparation of this Comprehensive Annual Financial Report on a timely basis was
made possible by the dedicatedservice of the City's Finance Department staff, and
through the cooperation of the entire City staff Each staff member has my sincere
appreciation for the contributions made in the preparation of this°Report.
I would also like to thank our independent auditor, Conrad & Associates L.L.P., for its
expertise and advice in the preparation of the City's Comprehensive Annual Financial
Report.
In closing, without the leadership and support of the City Council of the City of
Diamond Bar, the preparation of this Report would not have been possible.,
Sincerely,
1 t
James DeStef o
Interim City Manager
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Certificate
of
Achievement
for Excellence
in Financial
«_
Reporting
Presented to
to C* of Diamond d Bar,-
v California
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
June 30, 1999
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
asciOF
o�F�r �.
MUDSTATS
W AND w
President
Executive Director
V2
xvi
.T --
CONRADAND
CERTIFIED PUBLIC ACCOUNTANTS.
ASS0 C1A 1 LSA L.L.P. 1100 MAIN STREET, SUITE C
IRVINE, CALIFORNIA 92614
(949) 474-2020
Fax (949) 263-5520
Honorable Mayor and City Council
City of Diamond Bar
Diamond Bar, California
Independent Auditors' Report
L� We have audited the accompanying general purpose financial statements of the City of Diamond
Bar, California as of and for the year ended June 30, 2000, as listed in the table of contents.
These general purpose financial statements are the responsibility of the management of the City
of Diamond Bar, California. Our responsibilityis to express an opinion on these general purpose
financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards and the
., standards applicable to financial audits contained in Government Auditing Standards, issued by
the Comptroller General of the United States. Those standards require that we plan and perform
the audit to obtain reasonable assurance about whether the financial statements are free of
material misstatement. An audit includes examining, on a, test basis, evidence supporting the
amounts and disclosures in the financial statements. An audit also includes assessing the
F,- accounting principles used and significant estimates made by management, as well as evaluating
the overall financial statement presentation. We believe that our audit provides a reasonable
basis for our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of Diamond Bar, California as of'June 30,
2000, and the results of its operations and the cash flows of its proprietary „fund type for the year
F' then ended in conformity with generally accepted accounting principles.
Our audit was performed for the purpose of forming an opinion on the general purpose' financial
statements taken as a whole. The combining and individual field financial statements listed in
the table of contents are presented for purposes of additional "analysis and are nota required part
of the general purpose financial statements of the City of Diamond Bar, California. Such
information, has been subjected to the auditing procedures applied, in the audit of the general
purpose financial statements, and in our opinion, is fairly stated in all material respects in
relation to the general purpose financial statements taken as a whole. The scope of our audit did
not include the supplemental statistical schedules listed in the table of contents and we do not
express an opinion on them.
In accordance with Government Auditing Standards, we have also issued our report dated
September 22, 2000 on our consideration of the City of Diamond Bar's internal control over
financial reporting and our tests of its compliance with certain provision of laws, regulations,
L- contracts and grants. That report is an integral part of an audit performed in accordance with
Government Auditing Standards and should be read in conjunction with -this report in
considering the results of our audit.
4.4, As
September 22, 2000
1
MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
'R; MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
See accompanying notes to the financial statements.
2
Account Groups
Totals
ener `
ever
(Memorandum Only)
Fixed Assets
Long -Term Debt
2
1
-
-
27,300,910
26,257,407
-
-
312,941
284,982
389891
309,490
-
-
1,292,887
1;177,314
-
-
1,685,433
1,809,565
5,693;462
4,556,753
11,134,620
-
11,167,442
7;008,196
F .
-
5,845,879
5,845,879
4,703,853
11,134620
5.845,879
53,698,238
46:116.643
1,973,027
1,572,221
-
-
126,582
122 670
_
-
264,775
17,126
-
-
440,236
250,752
-
-
1,292,887
1,177,314
_
2,425,973
2,231,483
F-
-
144,844
151,474
-
152,417
152,417
143,049
-
4,051
-
5,693,462
5,693,462
4,556,753-
-
5,845,879
12,514,203
10,226;893
11,134,620
-
11,134,620
7,008,196
-
_
1,292,932
1,100,520
-
-
6,033,375
5,269,654
-
-
9,733,797
11,175,416
-
-
12,989,311
11,335,964
11,1.34,620
-
41,184,035
35,889,750
11,144,620
5,845,879
53,698.238
46.116,643
3
Other revenues
Total,revenues 12,870,661
EXHIBIT BB
361,072
19,945,707 1
CITY OF DIAMOND BAR
Expenditures:
Combined statement of Revenues, Expenditures and Changes in Fund Balances -
All Governmental Fund Types
current:
Generalgovernment 2868907
4:638:999
-
15,188
Year ended June 30, 2000
2,498,905
4,738,375
Public safety
Highway and streets
Public works 1,188,335
909,642
581:621
Totals
1,187,265
1,652,524
Community development -
Special, Capital`�
(Memorandum Only)
1,202,285
397,081
General Revenue_ - Protects ,,
200U 1999
-
Revenues:
Taxes
$ 6294,104 -
6�294,104 5,878,376
299:623
Special assessments
Licenses, permits and fees
.1 - 547,041 -
1,575,501 .91,225
547,041 553,443
1,666,726 2,147,195
Cost of property sold
Intergovernmental
629,212 3,884,132 200,000
3,629,212
556,527 - -
7,713,344 6,535812
556,527 573,449
Fines and forfeits
Charges'for services
- 1,712,737
1,712,737 481,248
305,090
Proceeds fromsale of property,,
eptine 760,874 570,064 64,847
Investmome
54 AdA - 5000
1,395,785 1,191,305
59443 63,309
kl
Other revenues
Total,revenues 12,870,661
6,713,974
361,072
19,945,707 1
23,52,10,068
Expenditures:
current:
Generalgovernment 2868907
4:638:999
-
15,188
2,868,907
4,654,187
2,498,905
4,738,375
Public safety
Highway and streets
Public works 1,188,335
909,642
581:621
909,642
1,769,956
1,187,265
1,652,524
Community development -
859,818
342,1467
1,202,285
397,081
an
Parks, recreation d
culture 1,713011
92478
-
1,805,489
1,489,708
Capital outlay 137:287
299:623
5,960,382
6,3975292
-
1,204,727
9,462,013
Cost of property sold
Debt service:
Interest
305,090
305,090
106,440
Total expenditures 10,546,539
2,758,370
6,607,939
19,912,848
22,737,038
Excess (deficiency) of
revenues over (under)
expenditures 2,324,122
3,955,604
(6,246,867)
32,859
783,030
Other financing sources (uses):,
Operating transfers in 868722
4-825014
5,693,736
2,076,231
Operating transfers out (3541:076)
(5,472,150)
-
IJ36,709
(5,826,226)
1,136,709
(2,235,696
3,815,227
Proceeds of advances
Total other financing
sources (uses) 514,646
(5,472,150)
5,961,723
1,004,219
3,655,762
Excess (deficiency) of revenues
and other financing sources
over (under) expenditures and
other financing uses 2,838,768
(1,516,546)
(285,144)
1,037,078
4,438,792
Fund balancesat be
tnITte'1
of year, as restated 2) 16,217,200
11,067,034
435,171
27,719,405
23,342,242
Fund balances at end of year
150,027
28,756,483
27,78 1,034
1
See accompanying notes to the financial
statements.
4
I
I
M
I
CITY OF DIAMOND BAR
Combined Statement of Revenues, Expenditures
and Changes: in Fund Balances - Budget and Actual
All Governmental Fund Types
1
Year, ended June 30 2000
General
Variance
Favorable
Budget
Actual
(Unfavorable)
Revenues:
Taxes $ 5,799,000
.
6,294,104
495,104
Special assessments -
Licenses, permits and fees 1,539,480
3,028,830
-
1,575,501
3,629,212
36,021
600,382
,
Intergovernmental
Fines and forfeits 377,500
556,527
179,027
Charges for services
Proceeds from sale of property
656,000
-
760,874
104,874
Investment income
Other revenues 49,415
54,443
5,028
Total revenues 11,450,225
12,870,661
1,420,436
Expenditures:
Current:
General government 3,273,819
Public saety 4,709,175
2,868,907
4,638,999
404,912
70_176
Highways and streets -
Public works 1,645,216
1,188,335
456,881
Community development 303
Parks, recreation and culture 1,992,
1,713;011
137,287.
279,292
90,014
1 outlay227,301
-
Cost of propety sold -
-
Debt service:
_
Interest -
-
Total expenditures 11,847,814
10,546,539
1,301,275
Excess (deficiency) of
revenues over (under)
expenditures (397,589)
2,324, 122
2,721 711
}
Other financing sources (uses):
Operating transfers in 1,092,600
868,722
(223,878)
789,924
Operatingatransfers out (1,144,000)
(354,076)
Proceeds of advances -
-
Total other financing sources (uses) (51,400)
514,646
566,046
ss (deficiency) of revenues
Excess
Exc
an other financing sources over
(under) expenditures and other
fmancing uses (448,989)
2,838,768
3,287,757
Fund balances at be inning of year,
as restated note 1 16,217,200
(
16,217,200
_
Fund balances (deficit) at end of year $15,768,211
19,055,968
3,287,757
See accompanying notes to the financial statements.
5
7 . . I'
.,47777. ,'h F.
�m
6
EXHIBIT CC
Special Revenue
Capital Projects
aa
oalFble Favorable
Budget
Actual
(Unfavorable)
Budget
Actual
(Unfavorable)
548,652
547,041 `
(1,611)
-
-
-
-
-
-
565,000
91,225
4,181,319
3,884,132
(297,187)
- 200,000
200,000
-
1,732,000
1,712,737
(19,263)
-
-
-
517,500
570_064
52_564
64,800
65;807
_
6,979,471
6,713,974
(265,497
765,000
361,072'
40( 3,928)
33,865
15,188
18,677
-
-
-
932,310
909;642
22,668
-
-
-
607,252
581,621
25,631
-
-
846,974
859,818
(12,844)
572,920
342,467
230,453
167,740
92,478
75,262
-
-
-
419,650
299,623
120,027
11,690,631
5,960,382
5,730,249
-
-
-
-
305,090
(305,090)
3,007,791
2,758,370
249,421
12,263,551
6,607,939
5,655,612
3,971,680
3,955,604
(16,07
(11,498,551)
(6,246,867)
5,251,684.
9,04,4,032
4,825,014
(4,219,018)
(9,281,632)
(5,472,150)
3,809,482
`-'
-
-"
-
-
-
1,592,306
1,136,709
(455,597
(9,281,632)
(5,472,150)
3,809,482
10,636,338
5,961,723
4674 615
(5,309,952)
(1,516,546)
3,793,406
(862,213)
(285,144)
577,069
11,067,034
11,067,034
-
435,171
435,171
-
5,757,082
9,550.488
3,793,406
(427,042)
150.027
577,069
6
EXHIBIT DD
CITY OF DIAMOND BAR
Combined Statement of Revenues, Expenses, and Changes
in Retained
Earnings -
Internal Service Fund Type
Year ended June 30, 2000
X2000
1999
Operating, revenues:'
Insurance deposits
$ 619790
-
Total operating revenues
61,790
-
enes:
Operating expenses:
52491
Insurance premiums
,'
28
284,400
Depreciation
2,000
_
Total operating expenses
54,491
284,400
Operating income (loss)
7,299
(284,400
Non-operating revenues:
Investment income52,623
49,604
Total non-operating revenues
52,623
49,604
Income (lass) before operating transfers
59,92223(
4,796)
Operating transfer in
132,490
159,465
Total operating transfers
132,490
159,465
,
Net income (loss)
192,412
(75,331)
Retained "
earnings of beginning of year
1,100,520
1,175,851'
Retained earnings at end of year
$1,292,932
1,100,520
See accompanying notes to the financial
statements.
7
EXHIBIT EE
r-,
CITY OF DIAMOND BAR
Combined Statement of Cash Flows — Internal Service Fund Type
Year ended June 30, 2000
2000
1999
Cash flows from operating activities:
Insurance deposits
$ 61,790
-
Insurance payments
(226,918
(153,276
Net cash provided by (used for) operating activities165128
153' 276
Cash flows from noncapital financing activities:
Cash transferred from other funds
132,490
159,465
Net cash provided by noncapital financing activities
132,490
159,465
Cash flows from investing activities:
Interest received from investment
52,623:
49,604
Purchase of equipment
(17,027)
-
Net cash provided by investing activities
35,596
49,604
Net increase in cash and cash equivalents
2,958
55,793
Cash and cash equivalents at beginning of year
1,126,289
1,070,496
Cash and cash equivalents at end of year
1 129 247
L 126.289
i
y
Reconciliation of net operating income to net
cash provided by (used for) operating activities:
Operating income (loss)
$ 7,299
(284,400)
s_
Adjustments to reconcile operating income to net
cash provided by (used for) operating activities:
Depreciation
2,000
-
(Increase) decrease in accounts receivable
(141,046)
-
(Increase) decrease in prepaid insurance
(7,612)
107,096
(Decrease) increase in accounts payable
(25,769)
24,028
Net cash provided by (used for) operating activities
(165,128)
153,276
Noncash investing, capital and financing activities:
During the fiscal year ended June 30, 2000, there were no noncash
investing, capital
or financing
activities.
See accompanying notes to the financial
statements.
8
M
CITY OF DIAMOND BAR
Notes to the Financial Statements
Year ended June 30, 2000
(1) Summary of Significant Accounting Policies
(a) Description of the Reporting Entity
The ;City ,of Diamond Bar (City) was incorporated April 18, 1989 under the
general laws of the State of California. The City operates under the Council -
Manager form of government and provides the following services as authorized
by its general laws: Public Safety (police), Highways and Streets, Park Facilities,
Public Improvements, Community Development (planning, building, zoning) and
General Administrative Services.
The accounting policies of the City conform to generally accepted accounting
principles as applicable to governments. As required by generally accepted
accounting principles, these financial statements present the government and its
component units, entities for which the government is considered to be financially
accountable. The City is considered to be financially accountable for an
organization if the City appoints a 'voting majority of that: organization's
governing body ;and the City is able to impose its will on that organization or
there is a potential for that organization to provide, specific financial benefits to or
impose specific financial burdens on the City. ,The City is also considered to be
financially accountable if an organization is fiscally dependent (i.e., it is unable to
adopt its budget, levy taxes, set rates or charges, or issue bonded debt without
approval from the City). In certain cases, other organizations are included as
component units if the nature and significance of their relationship with the City
are such that their exclusion would cause the City's financial statements to be
misleading or incomplete.
All of the City's component units are considered to be blended component units.
Blended component units, although legally separate entities, are, in substance,
part of the government's operations and so data from these units are reported with
the interfund data of the primary government. The following organization is
considered to be a component unit of the City:,
Diamond Bar Redevelopment Agency
The Diamond Bar Redevelopment Agency (Agency) was established on February
6, 1996 pursuant to the State of California Health and Safety Code Section 33000
entitled "Community Redevelopment Law". Its purpose is to prepare and carry
out plans for improvements, rehabilitation and redevelopment of blighted areas
within the territorial limits of the City of Diamond Bar. Even though it is legally
separate, it is reported as if it were part of the City because the City Council also
serves as the governing board of the Agency. Upon completion, separate
financial statements of the Agency can be obtained at City Hall.
9
CITY OF DIAMOND BAR
.
11
-11
0 :
q
recording resources, re area ianiirnes, owigattons, reserves - ana equines
segregated for the purpose of carrying out specific activities or attaining certain
objectives in°accordance with special regulations; rextrictions. or li'm tations.'
The accounting records of the City, are organized on the basis of funds and
account groups classified for reporting purposes asfollows:
GOVERN MEN TAL FUNDS
General Fund
The General Fund ,is the general operating fund of the City. All general tax
revenues and other receipts that are not allocated bylaw or contractual agreement
to some other fund are accounted for' in', this' fund" Expenditures of this fund `
include the general operating expenses and capital` improvement costs which are
nbt paid through other funds.
Special Revenue Funds
The Special Revenue Funds are used to account for proceeds of specific revenue
sources that are restricted by law or administrative action for specific purposes.
Funds
Capital Project
Capital Project Funds are used to account for financial resources to be used for the
acquisition, construction or improvements of major capital facilities and
infrastructure.
'9
PROP RIETARY FUNDS
The City applies all applicable GASB pronouncements in accounting and
;
reporting,for its ro riet o erations as well as the follo
p p ary p wing pronouncements
issued on or before November 30; 1989, unless these pronouncements conflict
with or contradictGASB pronouncements. Financial Accounting Standards
Board (FASB) Statements and Interpretations, Accounting Principles Board
(APB) Opinions, and Accounting Research Bulletins (ARBs) of "the Committee
on Accounting Procedures. Proprietary funds include the following fund type:
io
7" 7 :7777777777
CITY OF DIAMOND BAR
Notes to the Financial. Statements
(Continued)
(1) Summary of Significant Accounting Policies,, (Continued)
Internal Service Fund
F ,;t
The 'Internal Service Fund is used to account for goods and services provided by
one department to other departments on a cost reimbursement basis.
ACCOUNT GROUPS
General Fixed Assets Account .Group
The General Fixed Assets Account Group is used to account for the costs of fixed
assets acquired to perform general government functions.
a Assets purchased are recordedas expenditures in the governmental fluids and
capitalized at cost in the general fixed assets account group. Contributed fixed
assets are recorded in the general fixed assets 'account group at their estimated fair
market value when received.: Fixed assets acquired under a capital lease are
recorded at the net present value of the future minimum lease payments.
Fixed assets consisting of certain improvements other than buildings, including
roads, bridges, curbs and gutters, streets and sidewalks, ,drainage systems and
lighting systems, have not been capitalized. Such assets normally are immovable
and of value only to the City. Therefore, the purpose of stewardship for capital
expenditures is satisfied without recording these assets.
Nodepreciation has been provided on general fixed assets.
General Long -Term Debt Account Group
The General Long -Term Debt Account Group is used to account for all long-term
debt' of the City, except debt accounted for in the proprietary funds.
(c) Measurement Focus and Basis of Accounting
..� Governmental (general, special revenue, and capital projects) field types are
accounted for on a "spending" measurement focus. Accordingly, only current
assets and current liabilities are included on their balance sheets. The reported
fund balance provides an indication of available, spendable resources. Operating
statements for governmental fund types report increases (revenues) and decreases
(expenditures) in available spendable resources.
L
�� i l
(d) Budgetary Data
The City adopts an annual budget prepared on the modified accrual basis for all of
its governmental funds. Revisions that alter the total appropriations of ,any funds
must be approved by City Council.. Prior year appropriations lapse unless they are
reappropriated through the formal budget process. = Expenditures may not legally
exceedappropriations at the fund level. During the year, there were supplemental
budgetary appropriations amounting to $3,864,098.
'12
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies, (Continued)
fund for "income
The proprietary (internal service) types are accounted on an
determination" or "cost of services" measurement focus. Accordingly, all assets
and liabilities are included on the balance sheet, and the reported fund equity
provides an indication of the economic net worth of the fund. Operating
statements for proprietary fund types report increases (revenues) and decreases
(expenses) in totaleconomic net worth.
Agency funds are custodial in nature (assets equal liabilities) and do not involve
measurement of results of operations.
The modified accrual basis of °accounting. is °followed by 'the governmental and
agency funds. Under the modified accrual basis of accounting, revenues are
susceptible to accrual when they become both measurable and available.
Available means collectible within the'current period or soon enough thereafter to
be used to pay, liabilities of the current period. Expenditures, other than interest
on long-term debt, are -recorded when a current liability is incurred. Liabilities are
considered current when they are normally expected to be liquidated with
expendable 'available financial resources.
Taxes, subventions, entitlements, and taxpayer -assessed tax revenues held at year-
'as
end by an intermediary'collecting government are recognized revenue under
the modified accrual basis of 'accounting. Reimbursement grant revenues are
recognized' when the related expenditures are incurred. Revenuesfrom the use of
`
money and,property are recorded when earned.
Licenses, permits,, fines; forfeitures, charges for services, and miscellaneous
revenues are recorded as governmental fund revenues when received in cash
because they are generally not'measurable until actually received.
The accrual basis of accounting is utilized by the proprietary funds. Revenues are
recognized when they are earned and expenses are recorded when the related
liability is incurred. Unbilled service receivables, if material, have been, reflected
in the financial statements.
(d) Budgetary Data
The City adopts an annual budget prepared on the modified accrual basis for all of
its governmental funds. Revisions that alter the total appropriations of ,any funds
must be approved by City Council.. Prior year appropriations lapse unless they are
reappropriated through the formal budget process. = Expenditures may not legally
exceedappropriations at the fund level. During the year, there were supplemental
budgetary appropriations amounting to $3,864,098.
'12
CITY OF DIAMOND BAR
f-
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies, (Continued)
(e)
Interfand Transfers
Nonrecurring transfers of equity between funds are reported as an adjustment to
beginning fund balance. Operating, transfers are reported.as other sources and
uses of funds in the statement of revenues, expenditures, and changes in fund
balances for governmental fund types.
(f)
Encumbrances
Encumbrance accounting, under which purchase orders, contracts and other
commitments for the expenditure of monies are recorded in order; to reserve that
portion of the applicable appropriation, is employed as an extension of formal
budgetary control in the governmental funds. Encumbrances outstanding at year-
end do not constitute expenditures or liabilities, but are reported asreservations of
fund balance.
(g)
Cash and Investments _
Investments are reported in the accompanying balance sheet at fair value.
Changes in fair value that occur during a fiscal, year are recognized as investment
income reported for that fiscal year. Investment income includes interest earnings,
changes in fair value, and any gains or losses realized upon the liquidation or sale
of investments.
The City pools cash and investments of all funds. Each fund's share in this pool
is displayed in the accompanying financial statements as cash and investments.
Investment income earned by the pooled investments is allocated to the various
funds based on each fund's average cash and investment balance, except for
$760,874 of investment income(associated with funds not legally required to
receive pooled investment income) that ihas been assigned to and recorded as
revenue of the general fund, as provided by California Government Code Section
53647.
(h)
Cash Equivalents
For purposes of the statement of cash flows, cash equivalents are defined as short-
term, highly liquid investments that are both readily convertible to known
amounts of cash or so near their maturity that they present insignificant risk of
changes in value because of changes in interest rates, and have an original
Maturity date of 3 months or less. iCash equivalents, also, represent the proprietary
Rinds ' share in the cash and investment pool of the City of Diamond Bar.
13
i
CITY OF DIAMOND BAR"
Notes to the Financial Statements
(Continued)"
(1) Summary
of Significant Accountin�,Policies, (Continued)
Other Governments
(i)
Due from
The amounts recorded as a receivable due from. other,governments include sales
taxes; property taxes, and "grant revenues, collected or provided by Federal, State,
County, I and City Governments and d"ii to" the City as , June 30, 2000.
The County- of Los Angeles assesses, bills, and collects property taxes for the
City.
(j)
Employee Leave Benefits
Vacation and " sick' 'leave time` begin to accumulate as of the first day of
employment to: a maximum of 160 hours. Employees who accumulate sick leave
in excess of'1601hours are paid for the ,excess` annually -at one Half the employee's
current wage rate. In Igovernmental fund types the cost of vacation and sick leave
benefits is recognized when payments are made to employees.' A long-term
liability of $152,417 of accrued benefits has been recorded by using the vesting
method in the long-term debt account group representing the City's commitment
to fund such costs from future operations.
(k)
Claims and Judgments
The City records a iiability for material" litigation, judgments, and claims
(including incurred but not reported' losses) when it is probable that an asset has
been impaired or a material liability has been incurred prior to year end and the
probable amount of loss (net "of any insurance coverage) can be reasonably
' estimated.
(1)
Capital Projects
Capital projects expendituresinclude public domain or infrastructure projects
which Are: capitalized as additions to general fixed assets:
(m)
Postemployment Benefits,
The City does not provide postemployment benefits (other than pension benefits)
" for its "employees.
(n)
Property Taxes
Under California.law, prapertyaaxes are assessed and collected by the counties up
to 1% of assessed value, plus other 'increases `approved'; by" the voters. The
property taxes go into a pool, and are then allocated to the cities based' on
complex formulas. Accordingly, the City of Diamond Bar accrues` only those
taxes which are received within 60 days after year end.
14
r
!77777 1 .7
77r
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies, (Continued)
(n) Property Taxes, (Continued)
The property tax calendar is as follows:.
Lien Date: March 1
Levy Date: July 1
d Due Date: First Installment - November 1
Second Installment - February 1
Delinquent Date: First Installment - December 11
Second Installment April 11
Taxes are collected by Los Angeles County and are remitted to the City
periodically. Dates and percentages areas follows:
December 10 30% Advance
January 16 Collection No. 1
April 10 100/6 Advance
May 15 Collection No 2
July 31 Collection No. 3
(o) Fixed Assets
Fixed assets are not capitalized in the funds used to acquire or construct thein.
Instead, capital acquisition and construction are reflected as expenditures in
governmental funds, and the related assets are reported in the general fixed assets
account group. All purchased fixed assets are ,valued at cost where historical
� records are available and at an estimated historical cost where no historical
records exist. Donated fixed assets are valued at their estimated fair market value
on the date received.
The costs of normal maintenance and repairs that do not add to the value of the
u; asset or materially extend asset lives are not capitalized. Improvements are
capitalized and depreciated over the remaining useful lives of the related fixed
assets, as applicable.
Public domain ("infrastructure") general fixed assets consisting of roads, bridges,
curbs and gutters, streets and sidewalks, drainage systems and lighting systems
are not capitalized, as these assets are immovable and of value only to the
government.
Assets in the general fixed assets account group are not depreciated.
(p) Proprietary Funds Fixed Assets
Fixed assets of the City's proprietary funds (i.e., Equipment Replacement Fund)
are recorded at historical cost or estimated fair market value at the •date of
contribution.
15
CITY OF DIAMOND -BAR
N bies to 'the Financial Statements
(Continued)
Summary of Significant Accounting Policies, (Continued)
(p) Proprietary Funds Fixed Assets, (Continued)
Depreciation has b,eeh provided over the estimated useful life using the straight-
line method. The estimated useful lives are as follows:
Automobile Equipment 5 Years
(q)Comparative�l Data
Comparative total data for ,the prior year have been presented in the
order id
accompanying, financial' statements in or d to provide an 'understanding of
changes in the City's financial position and, operations., However, comparative
(i.e., ]presentation of !prior year totals by fund type), data have not been presented
in each of the:statements since their inclusion would m'ake the statements unduly
complex and difficult to read. Certain minor reclassifications of prior year data
have beery �made jn order to enhance their comparability with current year figures.
(r) Memorandum Only Totals
I
it
11
a
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CITY OF DIAMOND BAR
Notes to, the Financial Statements
(Continued)
(2) Cash and Investments, (Continued)
The City is generally authorized under Section 53601 of the California Government Code
and the City's investment policy to invest in the following types of investments:
Medium term corporate notes
Demand deposits with financial institutions
Passbook savings accounts
Certificates of deposit
U.S Treasury bills and notes
Bankers' acceptances
Commercial paper
State Treasurer's Investment Pool
Repurchase Agreements
Negotiable certificates of deposit
Money market funds
Federal Agency Securities
Under the California Government Code, a -financial institution is required to secure
deposits made by state or local governmental units by pledging securities held in the form
of an undivided collateral pool. The market value of the pledged securities in the
collateral pool must equal at least 110% of the total amount deposited by the public
agencies. California law also allows financial institutions to secure City deposits by
pledging first trust deed mortgage notes having a value of 150% of the secured public
deposits.
Deposits of cities and other state or local governments are classified in three categories to
give an indication of the level of credit risk assumed by the City.
Category 1 - includes deposits that are insured or collateralized with securities held by
the City or its agent in the City's name.
Category 2 includes deposits collateralized with securities held by the pledging
financial institution's trust department or agent in the City's name. Category 2 also
includes deposits collateralized by an interest in an undivided collateral pool held by an
authorized Agent or Depository and subject to certain; regulatory requirements under
State law.
Category 3 - includes deposits collateralized with securities held by the pledging
financial institution, or by its trust department or agent but not in the City's name.
Category 3 also includes any uncollateralized deposits'.
17
CITY OF DIAMOND BAR
Notes to the Financial Statements'
(Continued)
(2) Cash and Investments, (Continued)
are in risk follows:
Deposits held by the City as of June 30, 2000 classified categories as
Category Bank Carrying
� Form of Deposit 1 2 3 Balance _ Amount��
Demand deposits $100,000 201,510 - 301,ST0 353,176
Certificate of deposit 100,000 964,051 - 1,064,051 1,064,051
�
V
Total deposits M0.000 1.165:561' - L565 1,417,227
L,
Investments held by the City as of June 3k12000 are not classifiedby custodial risk
because they do not represent a direct investment in securities.
Carrying
Amount
Investments held by City not subject to categorization:
Investment in State Treasurer's Investment Pool $24,912,483
Money market mutual fund 970,900
Total investments 25.883,383
The carrying amount of all investments in the above table is at fair value.
The City is a voluntary participant in the Local Agency Investment Fund (LAIF), which
is the state treasurer's investment pool, that is regulated by California Government Code
Section 16429 under, the oversight of the Treasurer' of the, State of California: The fair
value of the City's investment in this pool is reported in the accompanying financial
$
statements at amounts based upon the City's pro -rata share of the fair value of the entire
LAIF portfolio (in relation`to the amortized cost of that portfolio). The balance available
for withdrawal is' based on the accounting' records maintained by LAIF, which are
recorded on an amortized cost basis. Included in LAIF's investment portfolio are
Collateralized mortgage obligations, mortgage-backed securities, other asset-backed
securities, loans to certain state funds, and floating rate securities issued by federal
agencies, government-sponsored enterprises, and corporations.
18
_ u_ ..� .� � .,�� . �,�.� � -
•_ems . __
CITY OF DIAMOND BAR ,
Notes to the FinancialStatements
(Continued):
(3) Fixed Assets
A summary of changes in general fixed assets follows:
Balance at
Balance at
July 1, 1999 Additions
Deletions June 30, 2000
Land $1,569,898. 3,600,000
- 5,169,898
Buildings 1,159,345 -
- 1,159,345
Improvements other than
buildings 2,915,351 -
= 2,915,351
Vehicles and equipment 1,164,874 164,141
- 1,329,015
Furniture and fixtures 198,728 26;963 `
- 225,691
Construction in progress - 335,320
- 335,320
Total $7,008,196 4,126.424
- 11.134,620
A summary of proprietary type fixed assets at June 30, 2000 follows:
Internal Service
Machinery and equipment
$ 34,822
Less accumulated depreciation
(2,000)
Total
32 822
(4) General Long -Term Debt
Changes in general long-term debt for the year ended June 30,
2000 were as follows:
Balance at
Balance at
July 1, 1999 _Additions :
Retirements , June 30, 2000
City
Compensated absences payable '$ 143,049 9,368
- 152,417
try
Obligations under capital lease 4,051 -
4,051 -
Redevelopment Agency:
Advances from other (ands 4,556,753 1,136,709
= 5,693,462
Total 4 703 853 1,146,077
4,051 5845,879
19
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CITY OF DIAMOND BAR
Notes to the Financial Statements
;�II
(Continued)
(5) Obligations Under Capital Lease
Telephone System
The City has entered into a lease >agreement as lessee for financing the acquisition of a
telephone system in'the amount of$22,356 to be paid in sixty monthly installments ended
in March 2000.
This lease agreement qualifies as a capital lease for accounting purposes and, therefore,
has been recorded at the present value of the future minimum lease payments as of the
inception date in the general fixed assets account group. Payments of principal and
interest are made from the General Fund.:
(6) Advances From/to Other Funds
During the fiscal year ended June 30, 2000, the General Fund has advanced a total of
$1,136,709 to the Redevelopment Agency Capital Projects Fund for various start up
costs. The following represents aumrriary of these transactions:
Balances at Balances at
July 1, 1999 Proceeds Repayments. June 30, 2000
Agency , ex enditures
g Y p
incurred by the City 4 556 753 " 1 136,709 - 5,693.462
Repayment of advances is not required until funds become available to the Agency.
Interest accrues on advances at the average daily rate earned on investments held in the
State Treasurer's investment pool.
(7) Obligations Under Operating Leases
The City leases building and office facilities under noncancelable operating leases. The
notal costs for such leases were $251,588 for the year ended June 30, 2000. The future
minimum lease payments for the lease of building and office facilities are as follows:
Year ending, June 3 0
2001 $248,288
j
2002 260,915
2003 14,700
2004 14,700
2005 12,250
Total $550,853
j
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CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(8) Reserves and Designations of Fund Balances
The City established "reserves" of fund equity to segregate fund balances which are not
appropriable for expenditure in future periods, or which are legally set aside for specific
future use. Fund "designations" also may be, -established to indicate tentative plans for
financial resource utilization in future periods.
Fund balances at June 30, 2000 consisted of the following reserves and designations:
aSpecial Capital Total
General Fund Revenue Proiects (Memorandum Only)
F : , Reserved for:
Encumbrances $ 193,323 69,926 76,664 339,913
Advances to the Diamond Bar
Redevelopment Agency 5,693,462 - - 5,693,462
5,886,785 69,926 76;664 6,033,375
Unreserved:
Designated for:
Specific projects and programs 114;104 9,480,562 139,131 9,733,797
Undesignated 13,055;079 65768 12,989,311
13,169.183 9,480;562 73,363 22,723,108
Total fund balances $19,055,968 9.550.488 150.027 28.756.483
_.. (9) City Employees Retirement Plan
F
Plan Description
The City of Diamond Bar contributes to the California Public Employees >Retirement
System (PERS), an agent multiple -employer public employee defined benefit pension
plana PERS provides retirement, disability benefits, and death benefits to plan members
and beneficiaries. PERS acts as a common investment and administrative agent for
participating public entities within the State of California. Copies of PERS' annual
financial report may be obtained from its executive office: 400 "P" Street, Sacramento,
California 95814.
E
21
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CITY OF DIAMOND BAR'
Notes to the Financial Statements'
(Continued)
9) City Employees Retirement Plan, (Continued
Funding Policy
Participants are "required to contribute 7% of their annual covered salary. The City makes
the contributions required of City` employees on their behalf and for their account. For
the year ended June 30, 2000, the amount contributed by the City on behalf of the
employees was $140,829. The City is required to contribute at an actuarially determined
rate calculated -as a percentage of covered payroll. The employer contribution rate for the
year elided June 30 2000 was 3.954% for miscellaneous employees. Police and fire
protection services are contracted services from outside agencies. Accordingly, no
eontribution is required for police'and fire protection services. Benefit provisions and all
other, requirements are established by state statuteand city contract with ,employee
bargaining groups.
Annual Pension Cost (APC)
For the year ended June 30 2000, the City's annual pension cost (employer contribution)
of $77,221 for miscellaneous employees was equal to the City's required and actual
contributions.' The required contribution was determined as part of the June 30, 1998,
actuarial valuation using the entry age normal actuarial cost method. Paragraph 9 of
GASB No. 27 requires that the annual required contribution reported for.the current year
should: be based on the results of an actuarial valuation performed as of a date not more
than 24 months before the beginning of the employer's fiscal year. Paragraph 22 of
GASB Statement No. 27 requires that agent employers also disclose actuarial information
f r the' most recent actuarial valuation Ano fu, 1 1 f f J 30 199911
ac aria va ua ion as o une , as not
yet been completed and made available by PERS to the City. The actuarial assumptions
included (a) 8.25% investment , rate of return (net, of administrative expenses), (b)
projected annual salary increases that vary by duration of `service, and (c) 2% per year
cost -of -living adjustments. Both (a) and (b) included an inflation component of 3.5%.
The actuarial value of PERS assets was determined using techniques that smooth the
effects of short-term volatility in the market value of investments over a four-year period
(smoothed market value). ' PERS' unfunded actuarial accrued liability is being amortized
as a level percentage of projected payroll on a closed basis. PERS has combined the
prior service unfunded liability and the current service unfunded liability into a single
initial unfunded liability. The single funding horizon for thi's initial unfunded liability is
June �0, 2019:
Miscellaneous Employees
Three -Year Trend Information
Annual Pension Cost
Percentage of
Net Pension
Fiscal Year
(Employer Contribution)
APC Contributed
Obligation _
6/30/98
$95,149
100%
$0
6/30/99
92,239
100%
0
6/30/00
77,221
100%
0
22
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(9) City Employees Retirement Plan, (Continued)
Required Supplementary Information
Entry Age
Normal Actuarial Unfunded Annual UAAL as
y; Actuarial Accrued Value Liability/ Funded Covered a % of
Valuation Date Liability'of Assets (Excess Assets) , Status Payroll Payroll
6/30/96 $1,149,112 $1,260,660 $(111,548) 109.7% $1,306,702 (8.537%)
6/30/97 1,334,707 1,656,895 (322,188) 124.1% 1,4.11,740 (22.822%)
= 6/30/98 1,661,909 2,207,450 (545,541) 132.8% 1,392,605 (39.174%)
(10) Due From and To Other Funds
Current interfund receivables and payables balances at June30, 2000 areas follows:
Due Due
from to
Other Funds Other Funds
en
General fund $ - 828,268
Special revenue funds:
State gas tax - 32,164
ISTEA - 394,936
Park and facility development - 3,541
Community development block grant - 33,978
Capital projects funds:
Capital improvement 561,106 -
Redevelopment agency. 731,781
Total $1,292,887 1,292,887
-' (11) Claims and Judgments
The City is a member of the California Joint Powers Insurance Authority (Authority).
The Authority is composed of 84 California public entities and is organized under a joint
powers agreement pursuant to California Government Code Section 6500 et seq. The
purpose of the Authority is to arrange and administer programs for the pooling of self-
insured losses, to purchase excess insurance or reinsurance, and to arrange for group -
purchased insurance for property and other coverages. The Authority's pool began
covering claims. of its members in 1978. Each member government has an elected
official as its representative on the Board of Directors. The Board operates through a 9 -
member Executive Committee.
F.r 23
24
CITY OF DIAMOND BAR
Notes to the Financial StatementsLi
(Continued). ,
i
(11) Claims and Judgments, (Continued)
(a) City's Participation in Self -Insurance Programs of the Authority
- General Liability
The City pays a primary deposit to cover estimated losses fora fiscal year
(claims year): Six months after the close of a fiscal"year, outstanding claims are
valued. A retrospective deposit computation is then made .for each open claims
year. Costs ,are spread to members ` as follows: 'the f rst $20,060 : of each
occurrence is chargeddirectly to the City; costs from. $20,001 to $500,000 are
pooled based on a members share of costs under $20,000;" costs from $500,001 to
$5,000,000 are pooled based on payroll. Costs of covered claims above
$5,000,000 are currently, paid by reinsurance. ,The protection for the City is
$50000,000 per occurrence and $50,000,000 aru�ual'aggregate.
Property Insurance
The City participates in the all-risk property protection program of the Authority.
This insurance protection is underwritten by several insurance companies. The
City's property is currently insured according to a schedule of covered property
submitted by the City to the Authority. Total all-risk property insurance
coverage is $100,000,000 per occurrence. There is a $5,000 per loss deductible.
Premiums for the covers a are aid annually slid are riot'sub'ec
g P y t' 6 retroactive
adjustments.
Fidelity Bonds
The City purchases blanket fidelity bond coverage in the amount of $1,000,000
with a $5,000
deductible. The fidelity coverage is provided through the
UA
Authority. =Premiums are paid annually and are not" subject 'to retroactive
adjustments.
(c) Adequacy of Protection
During the past three fiscal (claims) years none 'of the above programs of
protection have had settlements or, judgments that ,exceeded pooled or insured
coverage. There have been no significant" reductions in pooled or insured
liability coverage from coverage in the prior year.
r
24
1 11
CITY OF DIAMOND BAR
Notes to the Financial Statements
.:> (Continued)
(12) Restatement of Beginning Fund Balances
The accompanying financial statements reflect an adjustment which resulted in a
restatement of beginning fund balance of the COPS Fund in the Special Revenue Fund.
(a) The City has decreased its beginning COPS fund balance (a special revenue fund)
for the over -accrual of revenue for the Local Law Enforcement Block Grant.
Special Revenue
Fund Type
r - Fund balance as previously reported, June 30, 1999 $11,128,663
(a) Adjustment to the over -accrual of revenue (61,629)
Fund balance as restated, July 1, 1999 1 l 067 034
(13) Individual Fund Disclosures
(A) Expenditures exceeded appropriations in individual funds for the year ended June
F . 30, 2000 as follows:
Excess
Budget Actual Expenditures
Special Revenue Funds:
Community Development
Block Grant Fund 176 974 189,818 12 844
�d (B) Deficit fund balances at June 30, 2000 were as follows:
Fund Balance Deficit
Capital Projects Funds:
Capital Improvement Fund 65 76$
The deficit in the Capital Improvement Fund will be funded by future year allocations
from Los Angeles County.
(14) Contingent Liabilities
The City is a defendant in various litigation arising in the normal course of operations. In
the opinion of management and counsel, the outcome is not expected to materially
adversely affect the financial position of the City.
R,;.
25
CITY OF DIAMOND BAR
EXHIBIT A-1
General Fund
Comparative Balance Sheets
Juneh30, 2000
a,
2000
1999
'
Assets
Cash and investments
$15,176,278
12,766,083
Accounts receivable
170,054
259,729
Interest receivable
377,860
304,685
Due from employees
i 891
9 490
Due from other funds
76,635
Due from other governments
1,029,524
1,126,947
Advances to other funds
5,693,462
4,556,753
Total assetsr
22 449 069.
19.100.322
;
Liabilities and fund equity
Liabilities:
Accounts payable
$ 1,261,998
1,220,177
Accrued payroll _
119,667
117,106
g
Retentions payable
-
300
Deferred revenue
440,236
144,824
Due to other funds
828,268
852,273
Deposits
742,932
548,442
Total liabilities
3,393,101
2,883,122
Fund equity:
Reserved for:
Debt service
4,051
9
Encumbrances
193,323
209,713
Advances to the Diamond Bar
Redevelopment Agency
5,693,462
4,556,753
Unreserved:
Designated for:
Specific projects and programs
114,104
110,719
Undesignated
13,055,079
11,335,964
Total fund equity
19,055,968
16,217,200
Total liabilities and fund equity q tY
$22.449.069
19:,100.322
27
EXHIBIT A-2
CITY OF DIAMOND BAR .
General Fund
Schedule of Revenues - Budget and Actual
Year ended June 30, 2000
28
Variance -
s-,
Favorable
1999
Budget
Actual
{Unfavorable)
Actual
_j
Taxes:
Real estate transfer tax
$ 190,000
269,390
79,390
215,153
Sales and use tax
2,500,000
2,814,441
314,441
2,666,743
Franchise fees
650,000
684,684
34,684-
667,268
Transient occupancy tax
380,000
480,160
100,160
338,725
wWy
Property tax allocation
2,079,000
2,045,429
(33,57
1;990,487
Total taxes
5,799,000
6,294,104
495,104
5,878,376
Licenses, permits and fees
1,539,480
1,575,501
36,021
2,145,623
Intergovernmental:
Motor vehicle in lieu tax
2,550,000
3,142,078
592,078
3,309,862
r>
Homeowners exemption
30,000
33,341
3,341
34,171
Off highway tax
1,800
1,148
(652)
2,074
d
Grants
447,030
452,645
5,615
-
Total intergovernmental
3,028,830
3,629,212
600,382
3,346,107
Fines and forfeits
377,500
556,527
179,027
573,449
-.
Investment income
656,000
760,874
104,874
596,019
Other revenues:
Rental income
30,000
40,438
10,438
27,796
q
Donations -
3,915
_._ . _ 4,240
325
4,149
Miscellaneous
15,500
9,765
(5,735
29,364
J�
Total other revenues
49,415
54,443
5,028
61,309
Total revenues
$i 1,450,225
12,870,661
1,420.436
12.600.883
28
e;y
CITY,OFbIAMOND
$AR
EXHIBIT A-3
General Fund
A
Schedule of Expenditure - Budget and Actual
Year `ended June 30, 2000
Variance -
Favorable
1999Lj
Budget
Actual
(Unfavorable)
Actual
General government:
City Council
$ 158,570
155 2733)297
`
155,767
City Manager372,040
371,652
388
419,538
City Clerk '
270,850
245,429
25,421
202118,
Finance
City Attorney
287,100
464,348
265,045
397;537
22,055
66,811
224,212.
262,938
Planning
486,987
445,476
41,511
378,279
Community development
62,950
43;671
19,279
General govenunent
Communication and marketing,
762,554
408,420
643,053
301,771
119,501
1063649 '
516,787
339,266
Total general government
32273,819
2,868,907
404,912
2,498;905' ''
Public:safety:
Law enforcement
4,169,300
4,090,001
79,299
3,872,174
Fire
7,360
7,359
1
7,359
Building and safety
428,000
448,101
(20,101)
747,374
Animal control .. ;
66,006
65,244
756
61,927
Emergency preparation
38,515
28,294
10,221
26,512
Total public safety
4,709,175
4,638,999
70,176
4,715,346
Public works
1,645,216
1,188,335
456,881
1,224,045
Parks, recreation, and culture
1,992,303
1,713,011
279,292
1,464,357
Capital outlay
227,301
137,287
90,014
361,018
Total expenditures
$11,847.814
1.0,546;539
1,301,275
10:263.67.1
29
a
y SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for specific revenues that are legally restricted to
expenditure for particular purposes.
The City of Diamond Bar has thirteen Special Revenue Funds:
State Gas Tax Fund - To account for state gasoline taxes received under Sections 2105, 2106,
2107 and 2107.5 of the Streets and Highways Code. State law requires that these revenues be
utilized solely for street related purposes.
Proposition A Transit Fund - To account for the receipt and expenditure of the City's share of the
V2 cent sales tax levied in Los Angeles County for local transit purposes.
Proposition C Transit Fund To account for the receipt and expenditure of Proposition C funds
from the Los Angeles County Metropolitan Transportation Authority for the City's transit and
" transit -related improvement projects.
Intermodal Surface Transportation Efficiency Act (ISTEA) Fund - To account for the receipt and
disbursement of funds received under the Federal Intermodal Surface Transportation Efficiency
Act (ISTEA) of 1991 program. This program is administered by the State of California
Department of Transportation for improvement of streets and roadways.
Integrated Waste Management Fund - To account for revenues and expenditures related to the
City's waste reduction efforts as related to AB939.
Air Quality Improvement Fund - To account for motor vehicle registration fees received from the
South Coast Air Quality Management District to reduce air pollution from motor vehicles
pursuant to the California Clean Air Act of 1988.
Bicycle and Pedestrian Fund - To account for revenues and expenditures related to the receipt of
state funds allocated for the purpose of the construction of bike and pedestrian paths. .
Park Fees Fund - To account for revenues received and expenditures made for park development
-, and improvement. The primary source of revenue is park development fees collected from
developers under the State of California's Quimby Act.
Park and Facility Development Fund - To account for the development and enhancement of the
City's parks.
Community Development Block Grant Fund To account for the City's allotment of CDBG
funds from the federal government via the County of Los Angeles Community Development
Commission. These funds are used to fund community development programs and projects
benefiting low and moderate income citizens.
Citizens Option for Public Safety Fund (COPS) To account for COPS grants received from
both the state and federal government. The purpose of these funds are to enhance the City's
u
public safety budget and to fund special public safety related projects.
Asset Seizure Fund - To account for Narcotics Asset Forfeiture funds received from the federal
government. It is required that these funds be used to enhance drug and law enforcement
activities.
4 Landscape Maintenance Districts Funds - To account for revenues and expenditures related to
the special property tax assessments which were set up in accordance with the Landscape and
Lighting Act of 1972. The purpose of these districts is to improve the landscaping of City owned
medians and hillsides.
30
31
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CITY OF DIAMOND BAR— —
Special Revenue Funds
Combining Balance Sheet
June 30,20DO,
Integrated,',
Bi cle
Cy
State
Prop. A Prop. C
, 1
Waste
5
Air Quality and
Gas Tax
Transit jMng! ISTEA,
Managerne
Imnrovemertt Pedestrian
Assets
Cash and investments
$2,065,0.72
1,542,295 1,391,0195.,
273"027
153,748
Accounts receivable
1,841,
Due from other
governments
102,248
-394,936
16,602
Total assets
!LM 320
334,936
4 8-68
'.127035
Liabilities and fund balances
Liabilities:
Accounts payable,
$ ,
106,094
13,348
722
Accrued payroll
2,252
1,144
Retentions payable
-
Due to other funds
32,164
394,936
Due to other
governments
Total liabilities
32,164
108,346 394,936
14,492
722
Fund balances:
Reserved for:
Encumbrances
15,441
26,163
Unreserved:
Designated for:
Specific projects
and programs
2,135,156
1,433,949 1,391,095
244,935
143,465
Total fund balances
2,135,156
1,433,949 1,391,095
260,376
169,628
Total liabilities and
fund balances
2 167 320
1 54229513§1.095394.936
27_4 868
170.350
31
,77
LJ
I
I
I
I
q
I
1
11
I
I
I
A
EXHIBIT B-1
x:
Park and
Community
Landscape
Park Facility
Development
Asset
Maintenance
Totals
-'
Fees - Development
Block Grant
COPS
Seizure
District
2000
1999
_ 2,434,653
-
185,819
338,195
1,208,343
9,592,247
10,901,601
1,841
25,253
62,466
65,026
-
14,631
655.909
682,618
- 2.434.653
62.466'
25 845
338 195
1 222 9
0 249 9 7
11 60 472
_ -
11,038
4,791
76,782
212,775
133,896
-
2,250
-
-
1,269
6,915
5,564
_
15,200
_
_
-
15,200
- 3,541
33,978
-
-
-
464,619
325,041
16,308
_ 3,541 -
62,466
4,791
-
78,051
699,509
480,809
28,322
69,926
203,097
2,431,112 ,.
-
246,054
338,195
1,116,601
9,480,562
10,925.566
2,431,112
246,054
338,195
1,144,923
9,550,488
11,128,663
2 434.653
b2:466
250.845
338.195
1 2. 22.974
10.249.997
11.609.472
�J
3.2
CITY OF DIAMOND BAR
Special Revenue Funds
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Year ended June 30, 2000
Integrated
Bicycle
State
Prop: A
Prop. C
Waste
AirQuality
and
Gas TaxTransit
Transit IS TEA
Management
Imarovement
Pedestrian
Revenues
S ectal assessments
$
Inter g overnmental.
1,165,503
698,687
581,145 752,327
41 270
>
64,382.
20,417
Charges for services
-
436,530
- _
69,201
-
-
Investment income
167,296
88,294
101,710
13,343'
8,659
1,330
Other revenues
_
Total revenues
1,332,799
1,223,511
682.855 752,327
123,814
73,041
21,747
Expenditures:
Lj
Current
Public safety
_
-
-
El;-
Highways and streets
909,642
Public works
18,947
-
Community development
-
670,000
- _
-
c, recreation and
ulture
-
19,927
- _
72,551
-
Capital outlay
-
85,161
Total expenditures
-
1,599,569
_-
-
72,551
104,108
-
Excess (deficiency) of
revenues over (under)
expenditures
1,332,799
376 058
682,855 752,327
51,263-
3_( 1.,067)
21,747
Other financing sources (uses):
3
Operating transfers out
(2,611,283)
141 861)
(1331,763 752327
-
(36.261
Total other financing
sources (uses)
(2,611,283)141
861
l 331 763 (752,327
-
-
3{ 6,261)
Excess (deficiency) of
revenues and other "
financing sources over
(under) expenditures
and other financing uses
(1,278,484)
(517,919)
(648,908) -
51,263
(31,067)
(14,514)
Fund balances at beginning
of year, as restated
3,413,640
1,951,868
2,040,003
209,113
200,695
14,514
Fund balances at end of year
$2,135,156
1.433.949
1.391.095 -
260 376
169.628
33
EXHIBIT B-2
(182,389) 9( 6,994) (176,096 (139,194
(171,155) 1,000,100 - 37,457
171,155 1.431,012
2.431. t 12
0
208,597
246':054
(3,982
11,982
Park and
Community
1,100,224
338:195
Landscape
Park
Facility
Development
Asset
Maintenance
Totals
Fees
Development
Block Grant
COPS
Seizure
Districts
2000
1999
-
-
547,041
547,041
553,443
365,914
194,487
-
-
3,884,132
3,189,705
7,006
1,200,000
-
1,712,737
481,248
4,228
93;094
-
13,277
18,501
60,332
570,064
560,103
2,000
11,234
1,293,094
365,914
207,764
18,501
607,373
6,713,974
4,786,499
_
-
12,651
2,537
-
15,188
23,029
-
909,642
752,555
-
-
562,674
581,621
425,746
189,818
-
859,818 -
136,980
25,351
- -
196,000
-
18,462
-
-
299,623
36,808
196,000
189,818
31;113
2,537
562,674,
2,758,370
1,400,469
11,234
1,097,094
176,096
176,651
15,964
44,699
3.955,604
3,386,030
182 389
(96,994
176096
(139,194
(3,982)
(5,472,150)
(1,945,338)
(182,389) 9( 6,994) (176,096 (139,194
(171,155) 1,000,100 - 37,457
171,155 1.431,012
2.431. t 12
0
208,597
246':054
(3,982
11,982
44,699
326.213
1,100,224
338:195
1 144.923
34
(5,472,150) (1,945,338)
(1,516,546) 1,440,692
11,067,034 9,687,971
9.550.488 l l t28 663
1
CITY OF DIAMOND BAR
EXHIBIT B-3
State Gas Tax Fund
Statement Revenues,
a
of Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 2000
Variance-
Budget Actual
Favorable
(Unfavorable)
1999
Actual
Revenues:
Intergovernmental.
77
Investment income
$1,351,105 1,165,503
150,000 167,296
(185,602)
1,339,479
___1 7,.296
164,402
Total revenues
1,501,105 1,332,799
(168,306)
1,503,881
Excess of revenues over
expenditures
1,501,105 1,332,799168
306
1,503,881
Other financing sources (uses):
Operating transfers. out
3 968 800 2 611 283
1,357,517
791 541
Total other financing sources (uses)_(2,2§8 '800 ) 2611 283)
1,357,517
(791,541
(deficiency) of revenues
s
over (under) expenditures and
-
other financing uses
(2,467,695) (1,278,484)
1,189,211
712,340
Fund balances at beginning of year
3,413,640 3,413,640
-
2,701,300
Fund balancesatend of year
945 945 2,135,156`
1,189,211
3;413.640
a
35''
rLUPUbILIVILt% IiaLIbILI:ULIU
Statement of Revenues,.Expenditures
and, Changes in Fund Balances
Budizet and Actual
Year ended June 30, 2000
Variance -
Favorable
1999
Budget
Actual
(Unfavorable)
Actual
Revenues:
Intergovernmental
$ 668,100
698,687
30,587
637,016
Charges for services
427,000
436,530
9,530
393,824
Investment income
90,000
88,294
(1,700
96,676
Total revenues
1,185,100
1,223,511
38,411
1,127,516
Expenditures:
Current:
Highways and streets
932,310
909,642
22,668
752,555
Public works
--
-
1,945
Parks, recreation and culture
53,340
19,927'
33,413
24,988
Community development
670,000
670,000
-
Total expenditures
1,655,650
1,599,569
56,081
779,488
Excess (deficiency) of revenues
over (under) expenditures
(470,550
(376,058
94,492
348,028
Other financing sources (uses)
Operating transfers out(315,000)
(141,861)
173,139
(30,422)
Total other financing sources (uses)
(315,000
(141,861)
173,139
(30,422)
Excess (deficiency) of revenues over
(under) expenditures and other
financing uses
(785,550)
(517,919)
267,631
317,606
Fund balances at beginning of year
1,951,868
1,951,868
-
1,634,262
Fund balances at end of year
1951.868
36
I
37
I
U,
0
I
9
v ariance-
Favorable
1999
Budget
Actual
(Unfavorable)
Actual
Revenues:
hitergovermnental
investment income
554,800
1,00,000
581,145
101710
26;345
'
532,2,30
1,710
114,597
Total revenues
654,800
682,855
28,.055
646,827
Excess of revenues over expenditures
654,800
682,855
28,055
646,827
Other financing sources (uses)
Operating transfers out
I3 091,000
31�763
1759237-
(563,679)
Total other financing sources (uses)
3 0910-0-0)
(1,331,763 1
1,759,237
563 679
Excess (deficiency) of revenues
over (under)- expenditures and,
.
other' financin g.uses
(2,43 , 6,200)
(648,90,8)
1,78 7,292
83,148
Fund balances at: beginning of year
2,040,003
_2,040,003
1,956,855
Fund balances (deficit) at end of year
L39=6=,=197
1,391,095 -
1,787,292
2,640,003
37
I
U,
0
I
9
Variance -
Favorable 1999
Budget
Actual
(Unfavorable) Actual
Revenues:
Intergovernmental
$991,500
752,327
239173
�
Total revenues
991,500
752,327
(239,173 -
Excess of revenues
over expenditures
991,500
752,327
(239,173 -
Other financing sources (uses):
Operating transfers out(
991,500
(752,327
239,173 -
Total other financing sources (uses)
(991,500
(752,327
239,173 -
Excess of revenues over expenditures
and other financing uses
-
-
- -
Fund balances; at beginning of year
-
-
- -
Fund balancesat end of year
38
CITY OF DIAMOND BAR
EXHIBIT B-7
Integrated Waste Management Fund
Statement Revenues;'Expenditures
of and Changes in Fund Balances =
Budget and Actual
Year ended June 30, 2000
Variance-
Favorable
1999
Budget Actual
(Unfavorable)
Actual
Revenues:
Intergovernmental
$ 193000
41,270
22,270
-
Charges for services
80,000 69,201
(10,799)
87,424
Investment:income
2,000 13,343
1,343
9,347
Total revenues
111,000 123;814
12,814
96,771
Expenditures:
Current:
Parks, recreation and culture
114,400 72,551
41,849
75,992
Total expenditures
114;400 72,551
413849
75,992
Excess (deficiency) of
revenues over (under)
expenditures
(3,400) 51,263
54,166-3
20,779 .
Fund balances at beginning ofyear
209,113 209,113
-
188,334
Fund balances at end of year
$205,713 260,37654.663
209.113
I�
Od
39
EXHIBIT B-8
CITY OF DIAMOND BAR
Air Quality Improvement
Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 2000
Variance -
Favorable
1999
Budget
Actual
(Unfavorable)
Actual
Revenues:
Intergovernmental
$ 45,000
64,382
19,382
61,640
Investment income
12,000
8,6593(
,341)
8,011
Total revenues
57,000
73,041
16,041
69,651
Expenditures:
Current:
Public works
18,159
18,947
(788),
29
Community development
-
-
-
199010
Capital Outlay
121,000
85,161
35,839
-
Total expenditures
139,159
104,108
35,051
19,039
Excess (deficiency) of
revenues over (under)
0,1
expenditures
(82,159)
(31,067)
51,092
50,612
Fund balances at beginning of year 200,695 `
200,695
-
150,083
Fund balances at end of year
118 536
169.628
51.092
200,695
40
EXHIBIT B-9
CITY OF DIAMOND'BAR
Bicycle and Pedestrian Fund
Li
Statement of Revenues, Expenditures arid -Changes in Fund Balances =
Budget and Actual
Year June
0
ended 30, 2000
Variance -
Favorable
1999
Budget Actual
(Unfavorable)
Actual
Revenues:
Intergovernmental $ 75,800. 20,417
(55,383)
-
Investment income 1,500 1,330
170
1,563
Total revenues _ 77,300 21,747
(55,553
1,563
Excess of revenues over expenditures 77,300 21,747
(55,553
1,563'
Other financing sources (uses):
O eratin trans
p g transfers out 126 632' 36 261
90,371`
_
Total other financing sources (uses) (126,63-2) (36,261
90,371
-
Excess (deficiency) of revenues over
(under) expenditures and other
financing uses. (49,332) (14,514)
34,818
Fund balances at beginning of year 14,514 14,514
-
12,951
Fund balances (deficit) at end of year 34 818 -
34,818
14.514
ly
`A
41
nz-9
Park Fees Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30,;2000
42
Variance -
Favorable
1999
Budget
Actual
(Unfavorable)
Actual
Revenues:
Charges for services
$ 25,000
7,006
(17,994)
-
Investment income
5,000
4,228
772
10,956
Total revenues
30,000
11,234
(18,766
10,956
Excess of revenues over expenditures
30,000
11,234
(18,76
10,956
Other financing sources (uses):
Operating transfers out
(205,000)
(182,389
22,611
(45,232)
Total other financing sources (uses)
(205,000
(182,389
22,611
(45,232
Excess (deficiency) of
revenues over (under)
expenditures and other
financing uses
(175,000)
(171,155)
3,845
(34,276)
Fund balances at beginning of year
171,155
171,155
-
205,431
Fund balances (deficit) at end of year
3 845
-
3,845
171.155
42
EXHIBIT
-
CITY OF,DIAMOND BAR
B-11
Park and Facility Development Fund
Statement of Revenues,"Expenditures and Changes in Fund Balances =
Budget and"Actual
Year ended June 30,,200o
i
Variance -
Favorable
1999
Bum Actual
(Unfavorable)
Actual
L
Revenues:
Charges for services
$1;200;000 1,200,000
-
Investment income
10,000 93,094
232094
72,571
Other revenues
- -
-
2,.000
Total revenues
1,270,000 1293,094
23,094
74,571
Expenditures:
Capital`outlay
196,000 196 000
Total expenditures
196,000 196,000
Excess of revenues over
expenditures
12074,000 1,097,094
23,094
74;571
Other financing sources (uses):
K.
a
Operatingtransfers out
3-15 000 94
218,006
-
Total fmancirng
_T6,9
other sources (uses) 3-15 000 96 994
218,006
Excess of revenues over expenditures
and other financing uses
759,000 1,000,100
241,100
74,571
Fund balances at beginning of year
1,431,012 1,431,012
-
1,356,441
Fund balances at end of year
2 190,012 2,431,112
241.100
1,43 1 012
a
a
7 �a
43
1_7 EXHIBIT B -12
d CITY OF DIAMOND 'BAR -
Community Development Block Grant Fund
"lw Statement of Revenues,, Expenditures and Changes in Fund Balances
Budget and Actual
Year ended June 30 2000
F
44
Variance -
Favorable
1999
Budget
Actual
(Unfavorable)
Actual
Revenues:
Intergovernmental
$ 283,874
365,914
82,040 ,
423,284
Total revenues
283,874
365;914
82,040
423,284
Expenditures:
Current:
Community development
176,974
189,818
(12,8
117,970'
Total expenditures
176,974
189,818
(12,8
117,970
Excess of revenues over
expenditures
106,900
176,096
69,196
305,314
Other financing; sources (uses):
IL Operating transfers` out
(106,900
176,096
69,19
305 401
F Total other financing sources (uses)
(106,900
(176,096
(69,19 '
305 401
Excess (deficiency) of
F revenues over (under)
expenditures and other
`- financing uses
-
-
-
(87)
Fund balances at beginning of year
-
-
-
87
Fund balances at end of year
-
-
44
IN
I
I
I
a
11
A
Variance-
arianceFavorable
Favorable
1999
Budget,
Actual
(Unfavorable)
Actual
Revenues:
Intergoverm-nohtal,
$ 192,140
194,487
2,347
196,056
Investment income
25,000
13,277
(11,723)
17,043
Total revenues
217,140
207,764
(9,37 1 6)
213,099
Expenditures:
Current:
Public safety-
31,165
12,651
18,514
13,029
Capital outlay,.'
102
— —650,
18462
84,188
36,808
Total expenditures
— 131.8-15
31,113
102,702
49;837
Excess of revenues over
expenditures
83,325:
176,651
93,326;
163,262
Other financing sources (uses):
Operating transfers out
151 300
12,106'
209 063
Total other financing sources (uses)
151' 300
13 194
(;09,063)
Excess (deficiency) of revenues
over (under) expenditures and
-other financing uses
(67,975)
37,457
105,432
(45,801):
Fund balances at beginning of year,
as restated
208,597,,
208,597
=
316,02
Fund balances at end of year
$.140.622
246,054
105,432
270,226
45
IN
I
I
I
a
11
A
Fv,
EXHIBIT B-14
CITY OF DIAMOND BAR`
Asset Seizure Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual'
Year ended June 30 2000
46
Variance -
Favorable
1999
Budget
Actual
(Unfavorable)
Actual
Revenues:
Investment income
$ 22,000
18,501
(3,499
16,705
Total revenues
22,000 '
18,5013(
,499)
16,705
Expenditures:
Public safety
2,700
2,537
163
10,000
Total expenditures
2,700
2,537
163
10,000
Excess of revenues
over expenditures
19,300
15,964
3( ,336)
6,705
Other financing sources (uses):
Operating transfers,out1(
0,500)
(3,982
6,518-
-
Total other financing sources (uses)1(
0;500)
(3,982)
6,518
-
Excess of revenues over expenditures
and other financing uses
8,800
11,982
3,182
6,705
Fund balances at beginning of year
326,213
326,213 -
-
319,508
Fund balances at end of year
335 013
338,195
3.182
326,213
46
CITY OF DIAMOND BAR-
EXHIBIT B-15
Landscape Maintenance DistrictsFunds
Statement
of Revenues,
Expenditures and Changes in Fund Balances' --
Budget and Actual,'
Year ended June 30,i 2000
Variance -
Favorable
1999
R;
Bud Actual
(Unfavorable)
Actual
Revenues:
Special assessments
$ 548,652
- 547,041
(1,611)
553,443
Investment income
30,000 ` 605332
30,332
48,232
Total revenues
578,652 607,373
28,721
601,675„
Expenditures:
Current:
Public works
Park, recreation and culture
589,093 562,674
-
26,419
347,780
X363
-
-
Total expenditures
589,093 562674-
26,419
348,143
Excess (deficiency) of revenues
over (under) expenditures
(10,441) 44,699
55,140
253,532
Fund balances at beginning of year
1,100,224 _ 1,100,224
" - .
$46,692
Fund balances at end of year
S-1,089,783 1,144,923: °
55,140
1.100,224
47
r
CAPITAL PROJECTS FUNDS
CapitalProjects Funds are used to account for the purchase or construction' of major capital
facilities which are not financed by Proprietary.Funds or Trust Funds. Capital Projects Funds are
ordinarily not used to account for the acquisition of furniture, fixtures, machinery, equipment and
other relatively minor or comparatively short-lived general fixed assets.
v
The City of Diamond Bar has three Capital Projects Funds:
Grand Avenue Construction Fund - To account for the expenditure of funds received from the
County of San Bernardino in settlement of the,Grand Avenue litigation. These funds are used
for street and traffic improvements along Grand Avenue.
Capital Improvement' Fund - To account for the costs of constructing street improvements, park
improvements, and other public improvements not normally ; included within the other Capital
Projects funds. Financing is provided by developer fees and interfund transfers from the: Special
Revenue Funds and the General Fund.
Redevelopment Agency Fund To account for general fund monies transferred to the
Redevelopment Agency for approved capital projects and administrative costs.
48
f
CITY OF DIAMOND BAR
EXHIBIT C-1
Capital Projects Funds
Combining Balance Sheet
r
,
June 30, 2000 S
Grand
'Avenue ,; Capital � Redeueloprnent Totals
Construction -` Improvement Agency 2000
777777 —
1999'
Assets
Cash and investments
: $139,131 56,200 1,207,807
1;403;138
1,463,434
Interest receivable
11,921
11,921
4,3'98
Due from other funds
- 56LI06 731,781
1;292,887
1,100,679
Total assets
$139,`131 617.306 1,951.509
2.707.946 ,
2,568,5.11
Liabilities and fund balances
Liabilities:
Accounts payable
$ - 433,499 46,960
0,11,
480,459
192,379
Retentions payable
- 249,5.75 -
249,575
16,826
Deferred revenue
105,928
Deposits
- - 1,683,041
1,683,041
1,683,041
771
Due to other
governments
- 144,844
144,844
1353166
Total liabilities
- 683,074 13874,845
2,557,919
2,133,340
Fund balances:
Reserved for:
Encumbrances
- - 76,664
76,664
296,040
Unreserved:
Designated for:
Specific projects
and programs
1393131 - -
139,131
139,131
Undesignated
- 65 768 -
(65,768)
-
Total fund balances
139,131 65 768. 76,664
150,027
435,171
Total liabilities
and fam balances
139131 617306 1,951,509
2:707,946
2.568,51 L
1 01
49
EXHIBIT C-2
CITY OF DIAMOND BAR
Capital Projects Funds
Combining Statement of Revenues, Expenditures
and Changes in Fund Balances
Year ended June 30, 2000
Grand
Avenue Capital Redevelopment Totals
Construction Improvement Agency 1999
Revenues:
Licenses, permits
and fees $
Intergovernmental
Proceeds from sale
' . of property -
Investment income -
Other income -
Total revenues -
91,225
- 91,225
1,572
200,000
- 200,000
-
-
_ -
6,095,931
10,629
54,218 64,847
35;183
5,000
- 5,000
-
306,854
54,218 361,072
6,132,686
Expenditures:
Current:
Highways and streets -
-
-
-
-
434,710
2,733.
Public works -
Community development -
-
4,468
337,999
342,467
260,101
Capital outlay -
5,457,083
=
503,299
5,960,382
-
806,901
9,462,013
Cost' of property sold -
-
Debt service:
Interest -
-
305,090
305,090
106,440
Total expenditures -
5,461,551
1,146,388
6,607,939
11,072,898
Excess (deficiency) of
revenues over (under)
expenditures -
(5,154,697)
1 0921706
246 867
(4240,212)
Other financing sources:
Operating transfers in -
4,825,014
-
4,825,014
1,148,611
Proceeds of advances -
-
1,136,709
1,136,709
3,815,227
Total other financing
sources -
4,825,014
1,136,709
5,961,723
4,963,838
Excess (deficiency) of
revenues and other
financing sources over
(under) expenditures -
(329,683)
44,539
(285,144)
23,626
Fund balances at
beginning of year 139,131
263,915
32,125
435,171
411,545
Fund balances (deficit) at
end of year 139 131
65 768
76,664
150,027
435,171
50
CITY OF, DIAMOND BAR EXHIBIT C-3
Grand Avenue Construction Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
1 01
Budget and Actual
Year ended June 30, 2000
U
Variance -
Favorable 1999
Budget Actual (Unfavorable) Actual
Expenditures:.
Current:
Highways and: streets
Total expenditures
Excess of revenues over
-
expenditures
-
Other financing sources:
Operating'transfers in
Total other financing sources
Excess of revenues and other
01
_financing sources over
expenditures
_ -.
Fund balance, s at beginning of year
139131
, 139,131 - 139,131
Fund balances at end of year
139 131 139,131 - 139,131
sr
0
52
EXHIBIT C-4
CITY OF DIAMOND BAR
Capital Improvement Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 2000
Variance -
Favorable
1999
Budget Actual
(Unfavorable)
Actual
Revenues:
x
Intergovernmental
$ 200,000 200,000
-
-
Licenses, permits and fees
565,000 91,225
(473,775)
1,572
Investment income
- 10,629
10,629
3,022
Other income
_ 5,000
5,000
-
Total revenues
765,000 306,854
(458,146)
4,594
Expenditures:
F "
Current:
Highways and streets
434,710
Public works
- -
-
2,733
,
Community development
28,500 4,468
24,032
406
Capital outlay
10,205,495 5,457,083
4,748,412
723,855
-
Total expenditures
10,233,995 5,461,551
4,772,444
1,161;704
Excess (deficiency) of
revenues over (under)
expenditures
(9,468,995) (5,154,1697
4,314;298
(1,157,110
Other financing sources:
Operating transfers in
9,044,032 4,825,014
(4,219,018
1,148,611
Total other financing sources
9,044,032 4,825,014
(4,21:9,01
1,148,611
Excess (deficiency) of
revenues and other financing
sources over (under) expenditures (424,963) (329,683)
95,280
(8,499)
Fund balances at beginning of year 263,915 263,915
-
2725414
Fund balances (deficit) at end of year (161,048) 65 768
95,280
263,915
52
EXHIBIT
CITY OF DIAMOND BAR
C-5
l
Redevelopment Agency Fund
Statement of'Revenues; es Expenditures and Chan in Fund d Balances -
Budget'`arid Actual
Year ended'June 30, 2000
Variance -
Favorable
1999
Revenues:
Budget Actual
(Unfavorable) Actual
Proceeds from sale of property
6,095,931
Investment income
54,218
54;218
32,161
Total revenues
- 54,218
54,218
'6,128 092
Expenditures:
Current:
Community development
Capital outlay
544,420 337,999
206,421
259,695
a
Cost of property sold
1,485,136 503,299
981,837
83,046
Debt service:
-
-
9;462,01`3
Interest
- 305,090
305 090
106,440
Total expenditures p
2;029,556: 1,146,388
883,168
9;911,194
Excess (deficiency) of
revenues over (under)
expenditures(2,029,556}
1092170
937,386
1783102
Other fin ancing sources:
Proceeds of advances
1,592, 306 1,136,709
455 597
3,815,227
Total other, financing sources , ...,
1,592306`. 1,136,709
0!L597
3;815,227
Excess (deficiency) of revenues and
other financing sources over (under)
expenditures
(437250) 44,539
481 789.
32,125
Fund balances, at beginning of year
32,125 32,125
Fund balances (deficit) at end of year"05.125)76.664
481,789
32,125
a
53
Ii
EXHIBIT D-1
CITY OF DIAMOND BAR
Internal Service Funds
Combing Balance Sheet
Year ended June 30, 2000
m
Self -
Equipment
Totals
Insurance
Replacement
2000
1999
Assets
Current assets:
Cash and investments
$1,066,274
62,973
1,129,247
1,126,289
Accounts receivable
141,046
-
141,046
-
Prepaid expenditures
7;612
-
7,612
Total current assets
1,214,932
62,973
1,277,905
1 12 6,289
Property, plant and equipment:
Machinery and equipment
-
34,822
34,822
Less accumulated depreciation
-
-(2,000)
---910-00)
-
Net property, plant and
equipment
-
32,822
32,822
-
Total assets
1 214 932
95.795
1.310.727
1.126.289
Liabilities and Fund Equity
Current liabilities:
Accounts payable
$ -
17,795
17,795
25,769
77
Total liabilities
-
17,795
17,795
25,769
Fund equity:
Retained earnings
1,214,932
78 ,000
1,292,932..
1,100,520
Total retained earnings
1,214,932
78,000
1,292932
1,100,520
Total liabilities and fund
equity
$1,214,932
95.795`
1.310.727
1,126,289
s
55
la
4
56
�.v
EXHIBIT D-2
CITY OF DUMOND BAR
Internal Service Funds
Combining Statement of Revenues, Expenses and Changes
in Retained Earnings,
Year endedJune30,;2000
Self-
Equipment
Totals
Insurance
Replacement
2000
1999
Operating revenues:
Insurance deposits
$ 61;790
-
61,790
-
Total operating revenues
61,790
Operating expenses:
Insurance premiums
52,491
-
52,491
284,400
Depreciation
-
2,000
2,000
-
Total operating expenses
52,491
2,000
54,491:
284,400
Operating income (loss)
9,299
(2,000
7,299
(284,400)
Non-operating' revenues:
Investment income
52,623
=
52,623
49,604
Total non-operating
revenues
52,623
-
52,623
49;604
Income (loss) before
-'
operating transfers
61,922
(2,000
59,922
(234,796
Operating transfers:
F
Operating transfers in
52,490
80,000
132,490
159,465
Total operating transfers
52,490
80,000
132,490
159,465
Net income (loss)
114,412
78,000
192,412
(75,331)
Retained earnings, July 1
1,100,520
-
1,100,520
1,175,851
F-,
Retained earnings, June 30
1 214 932
78.000
1,292,932'
1100:520
56
CITY OF DIAMOND BAR EXHIBIT D-3
Internal Service Funds
Combining Statement of Cash
Flows
Year ended June 30; 2000
,r
Self-
Insurance
Equipment Totals
Replacement 2000 1999
Cash flows from operating activities:
Insurance deposits
Insurance payments
$ 61,790
(2126,918) �
61,790
-226 918
-
_153
`
Net cash provided by (used for)
276
operating activities
165 128
- 165 128
153,276
Cash flows from noncapital financingNi
activities:
Cash, transferred from other funds
52,490
80,000 132,490
159,465
Net cash provided by noncapital
financing activities
52,490
80,000 132,490
159,465
Cash flows from investing activities:
Interest received Brom investments
Purchase of equipment
52,623
- 52,623
49,604
-17
027 17 027
Net cash provided by (used for)
investing activities
52,623
17 027 > _ 35,596
49,604
Net increase (decrease) in cash
and cash equivalents
(60,015 )
62 973
,, 2,958
55,793
a
Cash and cash equivalents at beginning,-
of year
1,126,289
- 1126289
1070,496
Cash and cash equivalents at end of year
1 066 274
62,973 1, i 29.247
1.126.289
Reconciliation of net operating income
to net cash provided by (used for)
operating activities:
Operating income (loss)
Adjustments to reconcile operating
$ 9,299
(2,000) , 7,299
(284,400 )
income to net cash provided by
(used'for) operating activities:
Depreciation
(Increase) decrease in accounts receivable
(141,046)
2,000 2,000
- (141,046)
(Increase) decrease in prepaid insurance
(Decrease) increase in accounts payable(25,769
(7,612)
)
- (7,612)
25 769
107,096
Net cash provided by (used for) . ;
-
24,028
y`
operating activities -
165 128
- 165 128 153 276
Noncash investing, capital and financing activities
During the fiscal year ended June 30, 2000, there were no noncash investing, capital or financing
activities.
57
E
58
CITY OF DIAMONDBAR
.
EXHIBIT E-1
Comparative Schedule of General Fixed Assets by Source
June 30, 2000
2000
1999
General fixed assets:
Land
Buildings
$ 5,169,898
1569898
Improvements other than buildings
Furniture and equipment
1,159,345
2,915,351
1,159,345
2,915,351
Lj
Construction in progress
1,554,706
1,363,602
335,320
-
Total general fixed assets
Investment in
U-11 j34,620
7 008.196
general fixed assets by source:
General fund
Donations_
$ 4,118,881
3,646,438
Federal and state governments
Assessment districts,,:,3,235,202
3,767,949
3,235,202
162,949
3,186,221
.12,588
12,588
Total investment in general fixed assets
U=L 134 620
7,008.196
E
59
��
F.,
EXHIBIT E-2
CITY OF DIAMOND BAR
Schedule of General Fixed Assets by Function and Activity
June 30, 2000
Improvements
Furniture
Other than
andConstruction
d A
Function anctivity
Land Buildings Buildings
Equipment
in Progress
Total
General government:
$ -
12,900
12,900
City council
- -
934,871
934,871
Administration
-
- - -
65,618
-
65,618
City clerk
32678
-
32,650
Community development
- -
- - -
66,678
-
66,678
Finance-
Other
3,609,898 -
11,000
-
3,620,898
Total general government
3,609,898 -
1,123,717
-
4,733,615
Public safety:
143,303
143,703
Sheriff
Emergency preparedness
- - -
35,939
-
35,939
Total public safety
- -
179.642
-
179,642
:..
Public. works
29,211
29,211
Culture and recreation
1,560,000 1,159,345 2,915,351
189,709
335,320
6,159,725
32,427
-
32,427
Library
_
Total general fixed assets
5 1 •1,159,345 2,915,351
1.554"706
- 335,320
11 134,620
60
I'
EXHIBIT
CITYOF IAM6 BAR
E-3
Schedule of Changes in General'Fixed Assets by Function and Activity
Year ended June 30, 2000
Balance at
Function and Activity
June 30, 1999 Additions Deletions
Balance at
June 30.2000
General government:
City council
$ 8,969 -
Administration3,931
823,138 111,733
12,900
City clerk
22,696 42,922
934
Community development
30,959 1,691
65;871
618
Finance
66678
32,650
Other
20,898 3,600,000
66,678
3,620,898'
Total general government
973,338 3,760,277 -
4,733,615
Public safety:
Sheriff -
Emergency p
g pre aredness
128,519 _
15,184
143 7 03
, _y
33,233 2;706 -
35.939
Total public safety"
161,752 17,890 -
179,642
Public works
27,981 1,230
-
29,211
_
Culture and recreation
5,812,698 347,027
Library
-
6;159,725
32,427.
_
32,427
Total general fixed assets _.
'S_0-08,196 008 196 4 126.424 ' -
11,134,620
i=
is
61
I.
City of Diamond Bar
Total General Fund Expenditures
$24,000,000
$22,000,000
$20,000,000
$18,000,000 F
$16,000,000
$14,000,000
$12,000,000
M $16,000,000
$8,000,600
$6,060,000,
$4,000,000
$2,00 0,000
$0
All
1988-89 1989-90'1990.-91 1991-92'1992-93 1993-941994795 1995-96'1996-97'1:997-98 1998-99'1999-00
Fiscal Year
(1) Includes General, Special Revenue and Capital Project Funds.
*Note: General Government includes Community Development Expenditures
Capital Outlay includes Cost of Property sold.
Source; City Finance Department
62
General Government Expenditures by Function (1)
Since
Incorporation in April, 1989
(unaudited)
Fiscal
General
Public
Public
Culture &
Capital
Debt
Year
Government"
Safety
Works
Recreation
Outlay*
Service
Total
1988-89
$249,482
$438,805
$90,927
$31,296,
$0'
$6,325
$816,835
- 1989-90.
2,509,540
3,235,362
1,143,795
357,604.
1,027,0491
90,842
8,364,192
1990-91
3,322,753
3,600,879
1;397,501
603,997
949,540
0
9,874,670
a 1991-92
2,923,206
3,794,887
1,673,144
740,687
359,931
0
9,491,855
1992-93
2,963,968
3,478,006
2,094,910
822,559
1,876,098'
100,000
11,335,541
1993-94
2,456,056
3,819,724
2,310,313
976,957
1,638,409:
564,790
11,766,249
1994-95
2,270,162
4,099,515
2,678,261
1,072,288
1,726,067
1`08,780
11,955,073
1995-96
2,319,801
4,110,104
2,372,404
1,127,136
1,579,421'
104,930
11,613,796
1996-97
2,6151272
4,095,518
2,279,731
1,270,617
1,541,307
10,320
11,81,2,765
1997-98
3,145,257
4,094,401
2,402,426
1,666,198
5,189,027',
28,064
16,525,373
1998-99'
2,895,986
4,738,375
2,839,789
1,489,708
10,666,740
106,440
22,737,038.
1999-00
4,071,192
4,654,187
2,679,598
1,805,489
6,397,292"
305,090
191912,848_'
Total General Fund Expenditures
$24,000,000
$22,000,000
$20,000,000
$18,000,000 F
$16,000,000
$14,000,000
$12,000,000
M $16,000,000
$8,000,600
$6,060,000,
$4,000,000
$2,00 0,000
$0
All
1988-89 1989-90'1990.-91 1991-92'1992-93 1993-941994795 1995-96'1996-97'1:997-98 1998-99'1999-00
Fiscal Year
(1) Includes General, Special Revenue and Capital Project Funds.
*Note: General Government includes Community Development Expenditures
Capital Outlay includes Cost of Property sold.
Source; City Finance Department
62
(1) Includes General, Special Revenue and Capital Project' Funds.
Note: 1991-1992 "Other Revenue includes &179,679 developer fees collected in the Special Revenue Fund.
*Note: Taxes category includes Charges for Services.
"Note: Other Revenue includes proceeds from sale of property.
Source: City Finance Department
ti 63
City of Diamond' Bar
Table 2
GeneralGovernment Revenues by Source (1)
Sin 6,61 Incorporation
In April;' 1989
(u ti, dited)
Fiscal
Special
Licenses
Inter-
Fines &
Use of Money
Other,
Year Taxes *
Assessments
& PermFts
Governmental .Forfeitures'
Governmen
& Pro ert ",
p
Revenue Total
1988-89 $21;093'
$0
$112,578
$1,371,326
$11946
$1;650
$46,625 $11555,218
1989-90 3,497;401
409,454
841°,525
5,271,606
1638521
440,520'
8;313 ,10,662,671
1990-91 4;409;302
" 422;038-
597,771'
5,993;281
281,891
506;081i�
5'5,307, .12,265,671
1991-92 4,593,790
466,369
864;260•
5,067,309
97,730
578,340
27,078 11,694;876
",12,274;877
1992-93 4,494,173
469;671
724,694
5,910,715
123,242"
• 451;077
101,305
1993-94 5,060;850
499';03b
965;835"
5,539,046
187,430
466;209
38,372 12,756,772
1994-95 5,1y4;343
476,148
881,588
5,640,400
253,824
732,693
56,399 13,215,395
1995-96 5,538,406
`5 11 38;896
1,066,475
5,735,096
261,'138
176,267:1
863,855
1,0061683' '
50.787 14,054,653
42,856 `151234x433
1996-97 5708,029
1997-98 5,943;775
v30375
1 1'561';772
1,417;01.3
1,247,155
6,354,150
9,178,049
219,075
1,166,554
1,329,957 19,646„337
1998-99 6359624'
` 553443
2,147,195
6,535,8112
573,449'
1, 91',305
6,159,240,x' 23,520,,068
1999-00 8,006;841
547;0'41
1,666~7 6 _
_ . 7,713,34¢
55B,527'�
1,395,78"�'
59,443 , �� 19,945,701
(1) Includes General, Special Revenue and Capital Project' Funds.
Note: 1991-1992 "Other Revenue includes &179,679 developer fees collected in the Special Revenue Fund.
*Note: Taxes category includes Charges for Services.
"Note: Other Revenue includes proceeds from sale of property.
Source: City Finance Department
ti 63
$2,000,000
Total Property Tax Collections
'Note: The City of Diamond Bar settled a property tax lawsuit with Los Angeles County that
resulted in additional property tax payments totalling $1,882,789. The funds were received in
three (3) payments dated February 1994, August 1994 and August 1995. These amounts are
not included in the above figures as they were associated with the initial property tax transfer
at the date of incorporation.
Source: Los Angeles County Auditor/Controller.
64
City of Diamond Bar
1&0 -3
Secured Property Tax Levies and Collections
Since Incorporation in April, 19M
W
(unaudited)
Fiscal
Year
Total
Current, Levy
Total Current Percentage of
Deliquent Tax
Collections Levy Collected
Receivables_
-
1988-89
1989-90
Not Available
$908,401
Not Available Not Available
Not Available
�-
1990-91
1,089,679
$835,873 92.02%
1,013,572
$72,52876,107
1991-92
1,232,346
93.02%
1,144,019 92.83%
1992-93
1,11,7,482
1,025,382 91.76%
88,327
92,100'
1993-94
1994-95
1,180,435
1,804,068
818,46769.34/0 ' o
361,968
1995-96
1,796, 593
1,625,911 90.12% ..
1,711, 983
178,157.'
1996-97
1,809,197
95:29% '
1,625,252 89.83%
84,610
T
1997-98
1,781,264
0,816
1,68. 94.36%
183,945
400,448'
1998-99
4999-00
1,810,266
1,758,764 97.16%
51, 502
,.,
1,904,915
1,813,904 0
95.22/0
91,001111 "
$2,000,000
Total Property Tax Collections
'Note: The City of Diamond Bar settled a property tax lawsuit with Los Angeles County that
resulted in additional property tax payments totalling $1,882,789. The funds were received in
three (3) payments dated February 1994, August 1994 and August 1995. These amounts are
not included in the above figures as they were associated with the initial property tax transfer
at the date of incorporation.
Source: Los Angeles County Auditor/Controller.
64
City of Diarnond'Bar-
Assessed: and: Estimated Attual Values of Taxable Property
;SJoce.,Incorporatiom in,, April, 1989
(unaudlted),
Fiscal.
secured
,,Unsecured
Public
Percentage
Year.
Gross Valu
GrossValue
Utility,
:-Exemptions,
Total'
increase
1988789
$2,345,946,185;,,
$0
$0,
$0
$2,345,946,185
Not Applicable
198,979Q.�'
2,663,648,618 11
r 0
0-,
0
2,663,648,618
I, ! , 13.54%
1990-91:
2,926,368,1105
0
827,618
5,409,199
21921,786,524
9.69%
1991-92
3,285,467,698
40,698,263
697 390
10,921, 667
31315 ',936,684
l�1:3A9%
1992-93-
3,493,803,851
45,032,160
0
27,932,643
3i510,9,03,368
5.88%
1993-94!
3,536,453,242,
49,709,273
844,313
25,119,688
!315 140
�
1.45%
1994-95,<,3,619,436,024',
57,158,841
820,,862
33,523,553
:'3,643,892,171
1, _�112.30%
1995-96,
3,659,337,876
:,60,6891091
825,138
35,979,540
-3,684,872,565
1.12%
9996-97:
3,660,223,979
i6 1 4,187,086
828,963'
27,479,61$
3,607,1760,412
1991997-98,.3,645,994,57c$:
� �67,863,390
884,347
37,731,129
3,671,0I 1,183
i I �, :
-056%
1998-99
3,730,370,102,,:l
74,441,058
876,688'
38,373,706
3,767;314,142
1999700'
3,873,275,798
1 63,844,054
125,921
36,494,683
3,900,151,190
4.54%
iNet Assessed Value:
r -
I
*1988-89 and 1989,90 estimated by using the combined unincorporated areas of Pomona Unified
School and Walnut Valley Unifted School District -Source: California Muncipala Statistics
Los Angeles:County Apditor/Controller.reportedno Public Utility Valuations.
Source: Los Angeles County Auditor/Controller, Hdl Coren & Cone
65
7 77777� 7777 777,71: 77777777=
1w
2.0000000
1.7500000
1.5000000
1.2500000
w 1.0000000
0.7500000
J0.5000000
0.2500000
0pi
.0000000'
1988-89 1989-90 1990-91
F J�
Typical Property Tax Rates
(Percent of Assessed Value)
! �3
1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 199"0
Fiscal Year
--*Note: Property tax rates based on a typical tax rate area.
Source: Los Angeles County Auditor/Controller, Hdl`Coren & Cone
_ 66
City of Diamond "Bar',
Tam
Property Tax
Rates -All Direct'and"Overlapping
Governments
(Per$100 of Assessed Valuation)
Since Incorporation in April, 1989
(unaudited)
Fiscal
Year
General
Levy
Los.Angeles
County
Walnut Valley Walnut Valley L-A County
L.A County
L etropolitan
School District Water District Flood Control
Sanitation
Water District
Total
1988-89
,1989-90
--
_
--
--
-
Not Available
1990-91
1991-92
1.0000000
1.0000000
0.0021040
0.0018880
_
0.1597230 0.0578770 0.0057860
0.0007470
0.0097000
Available
Not1.2359370
m 1992-93
1.0000000
0.0014090
0.0404290 0.0516750 0.0053760
0.0974170 0.0481650
0.0002090
0.0089"000
1.1084770
1993-94
1.0000000
0.0017130
0.0033970
0.0863570 0.0448070 0.0042120
0.0002060
0.0089000
'
1.1594940
- .1994-95
1.0000000
0.0019930
0.0649030 0.0000000 0.0060410
0.0000000
0.0000000
0.0089000 '
1.14598900.0089000
1995-96
P-1996-97
1.0000000
1.0000000
0.0018140
0.0016040
0.0089866 0.0000000 0.0009630
0.0000000
0.0089000
1.0818370
1.0206636
1997-98
1.0000000
0.0015840
0.0850380 0.0000000 00019910
.
0,1025300 ' 0.0000000
0.0000000
0.0089000
1.0975336
1998-99
1.0000000
0.0014510
-0.0021970
0.0694610 0.0000000 0.0019530
0.0000000
0.0089000
1.1152110
1999-00
1.0000000
0.0014220
0.0784890 0.0000000 0.0017650
0.0000000
0.0000000
0.0089000
1.0817650
0.0089000
1.0905760
2.0000000
1.7500000
1.5000000
1.2500000
w 1.0000000
0.7500000
J0.5000000
0.2500000
0pi
.0000000'
1988-89 1989-90 1990-91
F J�
Typical Property Tax Rates
(Percent of Assessed Value)
! �3
1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 199"0
Fiscal Year
--*Note: Property tax rates based on a typical tax rate area.
Source: Los Angeles County Auditor/Controller, Hdl`Coren & Cone
_ 66
City.of Diamond Bar.
Table 6
17
Principal Taxpayers
June 30,.,2000
(uli�6dlted)
1998-1999
Percentage of Total
w
Taxpayer _
Primary Use Assessed Valuation
Net Assessed Valuation
0.548%
Ifi
IRPM,.Mult;r Associates LLC_..-.-..
- - Commercial $21,661,076
M & H` Realty`Partner6 II
Commercial 18,698,143
0.4730/.
Martin Brattrud Properties
Commercial. 13,888,672
0.351%
Shea Homes Limited Partnership,
` Industrial 11,595,814
0.293%
Arden Realtylimited, Partnership
Commercial , ' 101439,931
0.264%.
Nikko Capital Corporation
Commercial 10,188,664
0258%
Lakeview Village Corporation
Commercial 816321125
0.2180/0
Mark R Tournat Company Trust
Commercial 8,334,630
0.211%
Diamond Bar Hotel Fund -Limited
; Commercial 8,247,554
0.209%
Inter Community Health
Commercial 7,390,000
0.187%
119,076,609
3.0136/6
,
i;
J
L -
Assessed Valuations:,
Assessed Value
Add Back: Exempt Property.
$ 3,900,751,190
Total Assessed Value
36,494,583
$ ' 3,937,245,773
Legal Debt Margin:
Debt limitations -15% of Total Assessed Value*
Debt Applicable to Limit
$ .590,586,866
Total Bonded Debt
Less: Special Assessment Bonds
0
Revenue Bonds
0
Available for Repayment of General Obligation Bonds
0
=' p
Total Debt Applicable to Limitation
Legal Debt Margin
0
$ 590,586,866
The City of Diamond Bar has no bonded indebtness.
*Section 43605 of the California Government Code
Source: City Finance Department, Hdl Coren & Cone
City.:of Diamond Bar:,',`
Table 8
Comput4tipni ofD irect and QverJapping Debt
J001,30,.2000°
(lunauc ite,d); .,
Gross Bonded
% Applicable
Debt @
'
(,nvernment Debt Balance'
T_0 City_
SL39LQQ
Los An elesCoun Facilities 1987 Debt Service $47,865,000
g
0.720.
$344,628
LA Co Flood I;'(Storm Drain Bond No 4) 21,540,000
0.728
156,811
Food Control Ref. Bonds 1993 Debt Service 9,620,000
0.728
0.556
70,034
3,055,859
* olitan Water District Area 1112 Debt Service 549,615,000
etro
M p
0.556
3,055,859
*Three Valley MWD Orig Area 549,615,000
Pomona Unified SD 1998 Series C Debt Service 15,000,000
25.556
3,833,400
Pomona Unified SD 2000 Refund Series A Debt Servic 21,485,000
25.556 ,
5,490,7Q7.
Pomona Unified SD 190 Refund Series A Debt'Servic 49,700,000
25.556
12,701,332
Pomona Unified SD 1991 Series G Debt Service 9,620,000
25.556
72.691
2,458,487
32,531,199
Walnut Valley Unified SD Refund Series 1997 A DS 44,752,719
�.
Total Gross Direct and Overlapping Bonded Debt
$
63,698,316
424,756471
1999/2000 Assessed Valuation: $ 3,471,424,756
0.00%
Debt to Assessed Valuation Ratios: Direct Debt
Overlapping Debt
1.83'
Total Debt
1,83
j
Report reflects general ;obligation debt which is being repaid through voter -approved, indebtness.
It excludes, mortgage revenue, tax allocation bonds, interim financingobligations,
non -bonded
capital lease obligations and certificates of participation.
u
This fund is a portion of a larger agency, and is responsible for debt in areas outside the
city.
Source: City Finance Department, Hdl Coren & Cone
69
'
•. 1
r i_ ., I Ali .. vG � r �va1�,k�a a�G ,
City of Diamond Bari
Schedule of Insurance
-
June 30, 2000
(unaudited)
Type of Coverage
Limits/Deductibles
Insurer Policy period
Liability:
General Liability, Automobile Liability,
Bodily Injury, Property Damage,
$50,000,000 limit each occurrence,
$50,000,000 annual aggregate.
Self Insured Program/ 07/1/00 -Until
Personal Injury.
Retained loss of $20,000 per
California Joint Powers suspended or
Insurance Authority. terminated.
occurrence.
Special Liability:
Errors and ommissions, Employment
Practices injury, Contractual Liability
$50,000,000 limit each occurrence,
$50,000,000 annual aggregate.
Self Insured Program/ 07/1/00 -Until
``
injury, Broadcast/Publication injury
Employee Benefits, Administration
Retained loss of $20,000 per
California Joint Powers suspended or
Insurance Authority. terminated.
injury, Discrimination injury.
occurrence.
Pollution &Remediation Legal Liability:
Scheduled property, streets, storm
drains, approved underground tanks &
CJPIA Limit $50,000,000 for 3 years.
$10,000,000 per member. Self insur-
Self Insured Program/ 07/01100-07/01/03
non' -owned disposal sites.
ed retention $50,000 per occurrence.
California Joint Powers
Insurance Authority,
Property:
All -Risk, including buildings, contents,
garaged vehicles, contractor's equip-
$100,000,000 per occurence,
deductible of $5,000 per occurrence.
Robert F. Driver Assoc. 12131/99-12/31100
$�
ment, fine arts, rental income and other
miscellaneous extentions of coverage;,
-
Automobile:
Automobile Physical Damage
$100,000,000 per occurence,
Robert F. Driver Assoc. 12131/00-12/31/01
Crime:
deductible of $1,000 per occurrence
Public Employee Blanket
Fidelity Bond-
Faithful Performance Bond
Coverage'O'
$1,000,000 limit, deductible of
$5,000 per occurrence
Robert F. Driver Assoc. 01/01/00-01/01/01
Depositor's Forgery
Coverage 'B'
$1,000,000 limit, deductible of
$5,000 per occurrence
Robert F. Driver Assoc. 01/01/00-01/01/01
Crime- Money & Securities
Covera a 'C'
9
$1,000,000 limit, deductible of
$5,000 per occurrence
Robert F. Driver Assoc. 01!01/00-01/01/01
Computer Fraud
Covera a 'F'
9
$1,000,000 limit, deductible of
$5,000 per occurrence
Robert F. Driver Assoc. 01/01/00-01/01101
Worker's Compensation:
Work relatedinjuryrllness claims for
temporary and permanent disability,
California Statutory limit; $1,000,000
State Compensation 10/01/00-10/01/01
employers liability incl defending costs.
Insurance Fund
Special Events-
Tenants/Users for Property
damage/bodily injury
$1,000,000 per occurrence and
Robert F. Driver Assoc.
04/01/00-04/1/01
aggregate per event. $5,000 medical
expense limit.
Source: City Finance Department
70
r
City -of Diamond Bar
Table
10
Demographic and Miscellaneous Statistical Information
June 30, 2000
ited
(UnaUd );
• • • • • • • • • • •
April 18, 1989
Date of incorporation ... ......... • ......
• -Manager
Form of Government ........... .....
.........
• .Council
14.9 Square miles
Area' ...... ....... ......
............ 137
Milesof Streets ............................................. .. ....
......
46
to ees full-time
imp y ( , )
23
Employees(part-time)............................................... ........................
............... 1
ire Protection
Los Angeles County Consolidated Fire protection District)
(
Number of Stations ..
.. 3
36
Number of Officers ........................ ..
Sewers:
.. 146.88
Sanitary Sewers ......... ... .. ....
... 31.95
Storm Sewers ........ . ........ ......
Recreation & Culture:
1
Community Centers ...........................................
10
Parks...............................................
Park Acreage (developed) ......................................................
60 9
j
Park Acreage (undeveloped) ...... ..... .•• •• ••••• •••
815
......••• ......"'•
Education:
7
U,
Elemantary Schools (K -6) .........................................................
3
Middle Schools (6-8) ........... ................................W....0....<.
...
Jr High Schools (7-8) ..........................
..............:................
........
.......: 2
High Schools (9-12)
Population:*
Date'Population Percentage Increase
1989 60,000
1990 53,672
-11.79%
1991 53,596
-0.14%
1992 53,576
-0.04%
1993 54,315
1.36%
199 1. 4 54,507
0.35%
-0.41
1995 54,284
1996 56,003
3.07%
56,659
1997,o
1.16% .,
1.07 /o
1998 57,271
1999 58,300
1.77°%
2000 59,100
1.35%
1
Note:198 9 population numbers are an estimate.
*Source: State of California, Department of Finance
ry
71
City of Diamond
Bar
Table 11.
Residential and Commercial Construction
Since
Incorporation in April,
1989
. (unaudited)
New Construction
Fiscal
Residential (1)
Commercial
Year
Units
Value
Units
Value
1988-89
1989-90
39
$ 12,246,600
6
$ 269,372
1990-91
24
6,989,816
17
_
1,528,280
1991-92 `'
26
13,596,000
1 '
5001000
W
1992-93
11
6,757,000
2`
558,000
1993-94
10
6,053,000
0
0
1994-95
8
4,619,400
0
0
1995-96
26
16,715,000
0
0
1996-97
15
9,516,000
1
4,300,000
1997-98
66
320539,000
0
0
1998-99.
88
36,303,000
5'
21,516,000
1999-00
28
18,274,000
2`
1,706,000
Alterations and Additions
Fiscal -
Residential (1)-
Commercial
Year
Units
Value
Units
Value
1988-89
1989-90
437
$ 4,085,588
212
$ 4,036,302
1990--91
744
8,868,435
83
11,361,825
1991-92
638
10,799,186
68
3,585,038
-
1992-93
600
8,894,000
94
6,259,900
1993-94
570
_5,781,300
95
4,839,400
1994-95 _
487
5,649,500
81
2,454,800
1995-96
651
7,285,100
52
2,460,200
--1996-97
595
12150 ,400
58
3,826,800
1997-98
639
8,618,400
52
2,453,000
1998-99
751
1`9,163,240
53
10,099,900
1999-00
632
8,255,650
99
8,324,100
Bank Deposits
s
6/30/89
$' 321,853,000
6/30/90
343,605,000
6/30/91
377,224,000
6/30/92
381,710,000
6/30/93
371,506,000
=°
6/30/94
379,581,000
6/30/95
423,640,000
6/30/96
480,610,000
6/30/97
472,071,000,
532,147,000
6/30199
533,242,000
(1) Includes multiple dwellings
i
Source: City's Contract Building & Safety Provider, Findley Reports
72
Citr of Diamond B`ar
Table 12
Ratio -Unreserved General Fund Balance to Annual
General Fund
r. ` , Expenditures
Since Incorporat I lb6'14n April, 1989
unaudited);
Unreserved Annual
Fiscal
General Fund General Fund
Year
Balance Expenditures
Ratio
1988789
$ 50,915 $ 798,947
0.0637
1989-90
1,375;0309,600,559
0.1432.
1990791
2,200,322 8,031,932
0.2739
1991-92
3,0191852 8,208,271
0.3679
1992-93
3,305,067 8,232,941
0.4014
1993-94
5,677,619 9;329,431
0.6086
1994-95
7,711,454 8,241,463-
0.9357-
1995-96
9,600,649 8,446,432
1.1367.
1996-97
10,755;111 8,777,410
1.2253.
1997-98
12,392,358 9,401,308
1.3182
1998-99
11,446,683 10;554,029
1.0846
1999-00
13,169,183 ' 10,900,615`; -
1.2081
City of Diamond Bar
Schedule of Credits
Year Ended June 30, 2000
James DeStefano, Interim City Manager
General Overview
Letter of Transmittal
David A. Doyle, Deputy City Manager
General Overview
Letter of Transmittal
Linda G. Magnuson, Finance Director
General Overview
Letter of Transmittal
Statistical Tables
Gina M. Tharani,Accountant II
Statistical Tables
Conrad and Associates, C.P.A., L.L.P.
Financial Statements
Ea,
Notes to Financial Statements
Teresa Montgomery
Communications and Marketing Coordinator
Cover and Divider Page Design
Source: City of Diamond Bar
j
€:-,.
74
CLAi.__ FOR DAMAGES
5131100 %Filing Stamp , _ .
TO PERSON OR PROPEIITY Claim No.
1. Claims for death, injury to person or to personal property must be Sled not
Inter than six (6) months after the occurrence. (Gov. Code Sec. 911.2)o> • *�. D
2. Claims for damages to real property must be filed not later than one (1) year �' ' _ ' ` ' .•''
after the occurrence. (Gov. Code Sec. 911.2)
3. Read entire claim before Sling:
4. See page 2 for diagram upon which to locate place of accident
5 This claim form must be signed on page 2 at bottom
6. Attach separate sheets, if necessary, to give full details.(SIGN EACH SHEET)
7. Claim must be filed with the City Clerk'(Gov. Code Sec. 915a)
8. Additional documentation submitted with claim becomes a permanent part of the record
To: CITY CLERK Age of Claimant (if natural person)
CITY OF DIAMOND BAR
21660 E. COPLEY DRIVE, S17ITE 100
DIAMOND BAR, CA 91765 N/A
Name of Claimant Home Telephone Number
WALNUT VALLEY WATER DISTRICT
Home Address of Claimant City and State Business Telephone Number
NSA (909) 595-7554'
Business Address of Claimant Cityaad State
271 SO. BREA CANYON ROAD WALNUT, CA'. 91789
Give address to which you desire notices or communications to be scot regardingthis claim:
271 SO. BREA CANYON ROAD' WALNUT, CA. 91789 ATTN: CREGG ZI14MERgAN
How did DAMAGE or injury occur? Give full partigdats
REMOVAL OF STRUCTURAL STREET SECTION COUPLED WITH HEAVY
EQUIPMENT TRAFFIC CAUSED BEAM BREAK ON 6" ASBESTOS -CEMENT FIRE HYDRANT LATERAL
AND DAMAGE TO 1" WATER SERVICE.
When did DAMAGE or INJURY occur? Give fun particulaes date, time ofday
DAMAGE TO FIRE' HYDRANT OCCURRED ON SEPTEMBER 19, 200DAT 11:00 A.M.
DAMAGE TO WATER SERVICE OCCURRED ON SEPTEMBER 20, 2000 AT 11:45 A.M.
Where did DAMAGE or INJURY occur? Describe fully and where appropriate, give street names and addresses. If diagram is provided in
blank space onback offoemindicate meawuementsfrom landmarks: DAMAGE TO FIRE HYDRANT LATERAL OCCURRED AT THE
INTERSECTION OF SAN'LEANDRO DRIVE AND CHINOOK PLACE. DAMAGE TO WATER SERVICE
OCCURRED AT 375 SAN LEANDRO DRIVE
What particular ACT or OMISSION do you claim caused the injury or damage? Give morose of City employees causing the injury or
damage, if known: DAVID T. WASDEN, INC., CONTRACTOR FOR THE CITY OF DIAMOND BAR, DID NOT
PROPERLY PROTECT WATER DISTRICT FACILITIES IN PLACEDURINGCOURSE OF CONSTRUCTION.
What DAMAGE or INJURIES do you claim resulted? Give full extent of inryries or damages claimed:
DAMAGE TO 6" ASBESTOS -CEMENT
FIRE HYDRANT LATERAL AND .1" COPPER SERVICE.
What AMOUNT do you claim on account of each item of injury or damage as ofdste ofpt+esen Cation ofthis claim giving basis of
'computation
$4,865.27 (See Copy of attached invoice)
Give ESTIMATED AMOUNf of your claim for personal, personal propertyand/or real property damages Give basis of computation:
$4,865.27 (See Copy of_, attached- invoice)
SEE PAGE 2 (OVER) THIS CLAIM'MUST BE SIGNED ON REVERSE SIDE
CITY OF DIAMOND BAR `
AGENDA REPORT
AGENDA NO.
TO: Honorable MayorandMembers of the City Council
MEETING DATE: December 19, 2000 REPORT DATE: December 12, 2000
FROM: James DeStefano, Interim City Manager
TITLE: Notice of Completion for the San Leandro Drive/Chinook Place and Ballena Drive/Covered Wagon
Drive Neighborhood Drainage/Street Improvement Project.
SUMMARY:
On June 6, 2000, the City Council awarded the construction contract in the amount not -to -exceed $445,397.50
and a contingency amount of $30,000.00 for project change orders to be approved by the City Manager, for a
total authorization amount of $475,397.50. On October 20, 2000, staff determined that all work is complete and
in accordance with the plans and specifications. The final construction contract amount is $465,894.28.
RECOMMENDATION:
That the City Council accept the work performed by David T. Wasden, Inc. and authorize the City Clerk to file
the proper Notice of Completion and to release any retention amounts thirty-five (35) days after the recordation
date.
LIST OF ATTACHMENTS: X Staff Report Public Hearing
_ Resolution Bid Specification
Ordinance X Other: Notice of Completion
Agreement
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been
reviewed by the City Attorney? , X N/A Yes No
2. Does the report require a majority vote? Majority X Yes _ No
3. Has environmental impact been assessed? X N/A Yes _ No
4. Has the report been reviewed by a Commission? X N/A _ Yes No
Which Commission?
5. Are other departments affected by the report? X N/A _ Yes No
Report discussed with the following affected departments:
REVIEWED BY:
J es DeStetager
avid Liu
Interim City Director of Public Works
k
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: December 19, 2000
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT:
Notice of Completion for the San Leandro Drive/Chinook Place and Ballena Dive/Covered Wagon Drive
Neighborhood Drainage/Street Improvement Project.
ISSUE STATEMENT:
To submit and file for recordation a Notice of Completion for the San Leandro Drive/Chinook-Place and
Ballena Drive/Covered Wagon Drive Neighborhood Drainage/Street Improvement Project.
RECOMMENDATION:
That the City Council accept the work performed by David T. Wasden, Inc. and authorize the City Clerk to file
the proper Notice of Completion and to release any retention amounts thirty-five (35) days after the recordation
date.
FINANCIAL SSUMMARY:
This action has no fiscal impact on the City.
BA CKGROUNDIDIS CUSSION:
On June 6, 2000, the City Council awarded the construction contract in the amount. not -to -exceed $445,397.50
and a contingency amount of $30,000.00 for project change orders to be approved by the City Manager, for a
total authorization amount of $475,397.50. On October 20, 2000, staff determined that all work is complete and
in accordance with the plans and specifications.
A change order was necessitated by field conditions that included revision of the quantity & unit price of Bid
Item No. l of Alternate Bid (Construct Type lI Slurry Seal), relocation of water service at 23820 Enriquez
Avenue set by Walnut Valley Water District, addition of 50 linear feet of 24 -inch reinforced concrete pipe &
manhole as required by the Los Angeles County Public Works and addition of a junction structure on Bergante
q y g y construction contract amount increased by the
'Drive: as required b the Los Angeles Count Public Works. The
sum of $20,496.78.
The final construction contract amount including the aforementioned change order is $465,894.28.
Prepared by: David G. Liu / John L. Ilasin
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21660 EAST COPLEV DRIVE, STE.100
DIAMOND BAR CA 91765-4177
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10-days after completion.
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21660 East Conley Drive Suite 100
Diamond Bar CA 91765
4. The nature of the interest or estate of the owner is; In fee.
(If other than fee, strike "in fee" and insert. for example, "purchaser under contract of purchase," or "iessec") -
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on October 20, 2000 The work done was:
San Leandro Driv&Chinook Place and Ballena Dive/Covered Wagon Drive Nei hborhood Draina a/Street
Improvement'
7. The-name of the contractor, if any, for such work of improvement was David T. Wasden. Inc.
June 6 2000
(If no contractor for work of improvement as a whole, insert "none") {Date of Contract)
8. The property on which said work of improvement was Completed is in the City of Diamond Bar, County of Los Angeles, State of
California, and is described as follows San Leandro Drive/Chinook Place and Baliena Dive/Covered; Wagonn Drive
9. The street address of said property is "none"
(if no street address has been officially assigned, insert' none')
CITY OF DIAMOND BAR
Dated:
Verification for ludividmlOwner_
Signal= of owner or corporate officer of owner named in paragraph 2 or his agent
VERIFICATION
I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing
("resident Of Manager of', "A partner ofd-owner or, etc.)
notice of completion; I have read said notice of completion and know the contaEs thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
I
Executed on 20 _, at Diamond Bar California.
(Date of signature) (City where signed)
(Personal: signature of the individual who is sweating that the contents of..
the notice of completion are true)
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.
TO: James DeStefano, Interim City Manager
MEETING DATE December 19, 2000 REPORT DATE: December 14, 2000'
FROM: Bob Rose,Community Services Director
TITLE: Notice of completion for the Construction of the Skate Park at Peterson Park
SUMMARY: On March 21, 2000, the City Council awarded a contract to 4-Con Engineering in the amount
of $282,884 (plus a contingency amount of $28,300 for a total authorization of $311,184) to construct a skate
park at Peterson Park. Construction began on Monday, April 10, 2000 and was completed on Wednesday,
December 13, 2000. The skate park opened on Saturday, July 15, 2000, however, the required turf was held
over until the Fall season, a better growing time. The turf is now in and the project is ready to be accepted.
The final construction contract amount is $311,162.
RECOMMENDED ACTION: Staff recommends that the City Council accept the work performed by 4-Con
Engineering, direct the City Clerk to file the proper Notice of Completion and to release any retention amounts
thirty-five days after the recordation date.
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
Resolution(s) Bid Specifications
Ordinance(s) X' Other: Notice of Completion
_ Agreement
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been
reviewed by the City Attorney? NIA _ Yes _ No
2. Does the report require a majority vote? X Yes No
3. Has environmental impact been assessed? N/A _ Yes No
4., Has the report been reviewed by a Commission? _ Yes X No
What Commission? N/A
5. Are other departments affected by the report? X Yes No
Which Department? Public Works and Building & Safety
REVIEWED BY:
r
J es DeStefan ob ose
Interim City Mana er Community Services Director
CITY COUNCIL REPORT
MEETING DATE: December 19, 2000
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT: Notice of Completion for the Construction of the Skate Park at Peterson Park
Issue Statement
To file and submit for recordation a Notice of Completion for the Skate Park at Peterson Park.
Recommendation
Staff recommends that the City Council accept the work performed by 4 -Con Engineering, direct the City Clerk
to file the proper Notice of Completion and to release any retention amounts thirty-five days after the
recordation date.
Financial Summary
The total allocated budget is $350,000 and the construction budget is $311,184. The final cost of construction
is $311,162, which is within the construction budget allocation. The process of filing the Notice of Completion
is done at no cost to the City and therefore has no fiscal impact.
Background
On March 21, 2000, the City Council awarded a contract to 4 -Con Engineering in the amount of $282,884 (plus
a contingency amount of $28,300 for a total authorization of $311,184) to construct a skate park at Peterson
Park. Construction began on Monday, April 10, 2000 and was completed on Wednesday, December 13, 2000.
Inspectors determined that the skate park could open in July; 2000, and the grand opening for the facility was
conducted on July 15th. However, it was also determined to delay the planting of the turf until a more favorable
growing season. The turf was planted in October and has now grown sufficiently for the project to be
accepted. Inspectors have determined that all work is complete and in accordance with the plans and
specifications and staff is recommending acceptance of the project. The final construction contract amount
is $311,162.
Discussion
The contract amount awarded to 4 -Con Engineering by the City Council is $282,884 (plus a 10% contingency
amount of $28,300 for a total authorization of $311,184). Change Order #1 in the amount of $20,000 was
processed because of the need to remove additional rock, to complete additional grading and to export
additional dirt from the construction site. Change Order #2 in the amount of $8,278 was the final change order
and was processed to obtain mulch to cover the dirt`pdor to the planting of the turf; to provide a security guard
during the curing of the concrete; to install metal angle iron at additional locations to further protect the
concrete and to obtain wall engineering calculations and concrete testing during construction to insure that
required specifications were being met.
The two `Change Orders totaled $28,278 and when added to the base contract amount of $282,884, resulted
in a total construction amount of $311,162, which is within the construction authorization amount of $311,184.
Prepared by:
Bob Rose
Community Services Director
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
Name City of Diamond Bar /{
Street 21660 E. Copley P Y Drive
Adiress #100
City A Diamond Bar,- CA 91765
State
L J
SPACE ABOVE )HIS LINE FOR RECORDER'S USE
NOTICE OF 'COMPLETION
Notice pursuant to Civil Code Section 3093, must be fled within 10 days after completion. (See reverse side for Complete requirements.)
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of theowneris City of Diamond 'Bar
_3. The full address ofthe owner is 21660 E. Copley Drive, ' #100
Diamond Bar, CA 91765
4. The nature of the, interest or estate of the owner is; in fee.
(If other than fee. strike ")n fee" 'and insert. for example."purchaser under contract of psrchase," or "lessee')
5. The full names and full addresses of all persons, if any; who hold title with the undersigned as joint tenants oras tenants in common are:
NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on December 13, 2009he work done was:
11,000 sq. foot Skate Park at Peterson Park
1. The name of the contractor, if any, for such work of improvement was 4 -Con .Engineering,, Inc.
March ,21, 2000
(11 no contractor for work of improvement asawhole, insert "none':1- (Date of Contract)
S. The property on which said work of Improvement was completed is in the city of Diamond Bar
Countyof Los Angeles ', State of California, and is described as follows: Peterson Park
24142 E. Sylvan Glen Road
Diamond Bar, CA 91765
S. The street address of said property is 24142 E. Sylvan Glen, Road` Diamond Bar, CA 91765
(II no street address has been officially assigned, insert "none".)
Dated:
Verification for Individual Owner
Signature of owner r corporate officer of owner
named in paragraph 2 or his agent
I, the undersigned, say: I am the 'Interim City Manacrer the declarant of the foregoing
("President of", "Manager of", "A partner or. -owner or, etc.)
notice of completion; ) have read said notice of completion and know the contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
I
Executed on19 at Diamond Bar California.
(Dale of signature.) (City where sigrea.)
r (Personal signature of the mdividal who is swearing that the contents of
the notice of completion are true)
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO
TO: Honorable Mayor and Members of the City Council
MEETING DATE: December; 19, 2000 REPORT DATE: December 14, 2000
FROM James DeStefano, Interim City Manager
TITLE:Resolution 2000-xx: "A Resolution of the :City Council of the City of Diamond Bar
Approving Plans and Specifications for the Grand Avenue at Golden Springs Drive Traffic
Signal Modification Project in Said City and Authorizing and Directing the City Clerk to
Advertise to Receive Bids."
SUMMARY: Linscott, Law and Greenspan Engineers (LLGE) has designed and prepared the
Plans and specifications for the traffic signal modification at the intersection of Grand Avenue
and Golden Springs Drive. The proposed modification improvements include the installation of
a right -turn overlap phase for eastbound Grand Avenue to southbound Golden Springs Drive, the
addition of a' second northbound left -turn lane on Golden Springs Drive, and installation of a
right -turn overlap phase for northbound Golden Springs Drive to eastbound Grand Avenue.
RECOMMENDATION: That the City Council approve Resolution 2000-xx: "A Resolution of
the City Council of the City of Diamond Bar Approving Plans and Specifications for the Grand
Avenue at Golden Springs Drive Traffic Signal Modification Project in Said City and
Authorizing and Directing the City Clerk to Advertise: to Receive Bids."
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
X Resolution(s) X Bid Specification: on file at City Clerk's
_ Agreement(s) office.
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed X Yes _ No
by the City Attorney?
2. Does the report require a majority or 4/5 vote? Majority
3. Has environmental impact been assessed? N/A Yes No
4. Has the report' been reviewed by a Commission? N/A _ Yes _ No
Which Commission?
5. Are other departments affected by the report? N/A Yes No
REVIEWED BY:
James DeStefano 6avidt. Liu
Interim City Manager Director of Public Works
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: December 19, 2000
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT: Resolution 2000-xx: "A Resolution of the City Council of the City of
Diamond Bar Approving Plans and Specifications for the Grand Avenue at Golden
Springs Drive Traffic Signal Modification Project in. Said City and Authorizing and
Directing the City Clerk to Advertise to Receive Bids."
RECOMMENDATION: That the City Council approve Resolution 2000-xx: "A
Resolution of the City Council of the 'City of Diamond Bar Approving Plans and
Specifications for the Traffic Signal Modification Project in Said City and Authorizing and
Directing the City Clerk to Advertise to Receive Bids."
FINANCIAL SUMMARY: A total of $50,000 Developer's fee has been budgeted for the
traffic signal modification project. The Engineer's Estimate for the project is $48,000.
BACKGROUND/DISCUSSION: Linscott, Law and Greenspan Engineers (LLGE) has
designed and prepared the plans and specifications for the traffic signal modification at the
intersection of Grand Avenue and Golden Springs Drive. The proposed modification
improvements include the installation of a right -turn overlap phase for eastbound Grand
Avenue to southboundGolden Springs Drive, the addition of a second northbound left -turn
lane on Golden Springs: Drive, and installation of a right -turn overlap phase for northbound
Golden Springs Drive to eastbound Grand Avenue.
Key aspects of requirements placed upon the contractor includes:
♦ Schedule to be submitted at least 10 calendar days before start of work;
Completion of all work within 90 working days; and
Liquidated damaged of $5001day,for no -performance.
Tentative schedule is as follows:
Approval of Plans and Specs December 19, 2000
II
Bid Opening for Construction Contract January 10 2001
Award of Construction Contract January 16; 2001
Notice to Proceed for Construction February 5, 2001
End of Construction June 8, 2001
Prepared by David G. Liu
RESOLUTION NO. 2000 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING PLANS AND SPECIFICATIONS FOR THE ' GRAND
AVENUE AT GOLDEN SPRINGS DRIVE TRAFFIC SIGNAL
MODIFICATION PROJECTIN SAID CITY AND AUTHORIZING AND
DIRECTING'THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS.
WHEREAS, it is the intention of the City of Diamond Bar to construct
certain improvements in the City of Diamond Bar.
WHEREAS, the City of Diamond Bar has prepared plans and
specifications for the Grand Avenue at Golden Springs Drive Traffic Signal
Modification Project in Said City and Authorizing and Directing the City Clerk
to Advertise to Receive Bids.
NOW, THEREFORE, BE IT RESOLVED that the plans 'and
specifications presented to the City of Diamond Bar be and are hereby approved
as the plans and specifications for the -Grand Avenue at Golden Springs Drive
Traffic Signal Modification Project.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized
and directed to advertise as required by law for the receipt of sealed bids or
proposals for doing the work specified in the aforesaid specifications, which' said
advertisement shall be in the form and content as approved by the City Attorney
and a copy of this Resolution shall be contained in each specification package for
the work:
"NOTICE INVITING SEALED BIDS OR PROPOSALS"
Pursuant to a Resolution of the City Council of the City of Diamond Bar,
Los Angeles County, California, 'directing this notice, NOTICE IS HEREBY
GIVEN that the said City of Diamond Bar will receive at the office of the City
Clerk in the City Hall of Diamond Bar, on or before the hour of 10:00 o'clock
a.m. on the 10" day ofJanuary, ` 2001, sealed bids or proposals for the Grand
Avenue at Golden Springs Drive Traffic Modification Project.
Bids will be opened'`and publicl read immediately in the office of the
City Clerk, Suite 100, 21660 E. Copley Drive, Diamond Bar, California 91765-
4177.
Bids must be made on a form provided for the purpose, addressed to the
City of Diamond Bar, California, marked, "Grand Avenue at Golden Springs
Drive Traffic Modification Project. "
PREVAILING WAGE: Notice is hereby given that in accordance with
the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles
1 and 2, the Contractor is required to pay not less than the general prevailing
rate of per diem wages for work of a similar character in the locality in which
the public work is performed, and not less than the general prevailing rate of per
diem wages for holiday and overtime work. In that regard, the Director of the
Department of Industrial Relations of the State of California is required to and
has determined such general prevailing 'rate of per diem wages are on file in the
office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley
Drive, Diamond Bar, California, and are available to any interested party on
request. The Contracting Agency also shall cause a copy of such determinations
to be posted at the job site
The Contractor shall forfeit, as penalty to the City of Diamond Bar, not
more than fifty dollars ($50.00) for each laborer, workman, or mechanic
employed for each calendar day or portion, thereof, if such laborer, workman,
or mechanic is paid less than the general prevailing rate of wages herein before'
stipulated - for any work done under the attached contract, by him or by any -
subcontractor under him, in violation of the provisions of said Labor Code,
In accordance with the provisions of Section 1777.5 of the Labor Code as
amended by Chapter 971, Statutes of 1939, and in accordance with the
regulations of the California Apprenticeship Council,' properly indentured
apprentices may be employed in the prosecution of the work.
Attention is directed to the provisions in Sections 1777.5 and 1777.6 of
the Labor Code concerning the employment of apprentices by the Contractor or
any subcontractor under him.
Section 1777.5, as amended, requires the Contractor or subcontractor
employing tradesmen in any apprenticeable occupation to apply to the joint
apprenticeship committee nearest the site of the public works project and which
administers the apprenticeship program in that trade for a certificate of approval.
The certificate will also fix the ratio of apprentices to journeymen that will be
used in the performance of the contract. The ratio of apprentices to journeymen
in such cases shall not be less than one to five except:
2
A When unemployment in the area of coverage by the joint apprenticeship
committee has exceeded an average of 15 percentinthe 90 days prior to
the request for certificate; or
B. When the number of apprentices in training in the area exceeds a ratio of
one to five; ,or
C. When the trade can show that it is replacing at least 1/30 of its
membership through
apprenticeship training on an annual basis statewide or locally; or
D. When the Contractor provides evidence that he employs registered
apprentices on all of his contracts on an annual average of not less than
one apprentice to eight journeymen.
The Contractoris required to make contributions to funds established for
the administration of apprenticeship programs if he employs registered
apprentices or journeymen in any apprenticeable trade on such contracts and if
other Contractors on the public works site are making such contributions.
The Contractor and subcontractor under him shall comply with the
requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship, standards, wage schedules, and
other requirements may be obtained from the Director of Industrial Relations,
ex -officio the Administrator of Apprenticeship, San Francisco, California, or
from the Division of Apprenticeship Standards and its branch offices.
Eight (8) hours of labor, shall constitute a legal day's work for all -
workmen employed in the execution of this contract and the Contractor and any
subcontractor under him shall comply with and be governed by the laws of the
State of California having to do with working hours as set forth in Division 2,
Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as
amended.
The Contractor shall forfeit, as a penalty to the City of Diamond Bar,
twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed
in the execution of the contract, by him or any subcontractor under him, upon
any of the work herein before mentioned, for each calendar day during which
3
said laborer, workman, or mechanic is required or permitted to labor more than
eight (8) hours in violation of said Labor Code.
Contractor agrees to pay travel and subsistence pay to each workman
needed to execute the work required by this Contract as such travel and
subsistence payments are defined in the applicable collective bargaining
agreements filed in accordance with Labor Code Section 1773.8:
The bidder must submit with his proposal cash, cashier's check, certified
check, or bidder's bond, payable to the City of Diamond Bar for an amount
equal to at least 10 percent (10%) of the amount of said bid as a guarantee that
the bidder willenter into the proposed contract if the same is awarded ;to him,
and in event of failure to enter into such contract said cash, cashier's check, or
certified check, or bond shall become the property of the City of Diamond Bar.
If the City of Diamond Bar awards the contract to the next lowest bidder,
the amount of the lowest bidder's security shall be applied by the City of
Diamond Bar to the difference between the low bid and the second lowest bid,
and the surplus, if any, shall be returned to the lowest bidder.
The amount of the bond to be given to secure a faithful performance of
the contract for said work shall be one hundred percent (100%) of the contract
price thereof, and a labor and material bond in an amount equal to one hundred
(100%) of the contract price for said work shall be given to secure the payment
of claims for any materials or supplies furnished for the performance of the work
contracted to be done by the Contractor, or any work or labor of any kind done
thereon, and the Contractor will also be required to furnish a certificate that he
carries compensation insurance covering his employees upon work to be done
under contract which may be entered into between him and the said City of
Diamond Bar for the construction of said work.
No proposal will be considered from a Contractor who is not licensed as a
Class A' and/or C-10 contractor at time of award in accordance with the
provisions of the Contractor's License Law (California Business and Professions
Code, Section 7000 et seq.) and rules and regulations adopted pursuant thereto
or to whom a proposal form has not been issued by the City of Diamond Bar.
The work is to be done in accordance with the specifications of the City of
Diamond Bar on file in the office of the City Clerk at the City Hall, Diamond
Bar,' California. Copies of the specifications will be furnished upon application
and a non -reimbursable payment of $30.00 to the City of Diamond Bar. Upon
4
written request by the bidder, copies of the specifications will be mailed when
said request is accompanied by a non -reimbursable payment of $40.00 to cover
the cost of mailing charges and overheads.
The successful bidder will be required to enter into a contract satisfactory
to the City of Diamond Bar. In accordance with the requirements of Section 903
of the General' Provisions, as set' forth in the Specifications regarding the work
contracted to be done by the Contractor, the Contractor �� may, upon the
Contractor's request and at the Contractor's sole cost and expense, substitute
authorized securities in lieu of monies withheld (performance retention).
The City; of Diamond Bar, California, reserves the right to reject any and
all bids. ,By order of the City Council of the City of Diamond Bar, California.
Dated this day of 2000.
PASSED, APPROVED AND ADOPTED by the City Council of the City this
day of 2000.
MAYOR
ATTEST:
CITY CLERK
5
F
CITY OF DIAMOND BAR
AG
A REPORT
END
AGENDA NO. G,
TO Honorable Mayor and Members of the City Council
MEETING DATE: December 19, 2000 REPORT DATE: December 12, 2000
FROM: 'James DeStefano, Interim City Manager
TITLE: Award of Engineering Design Services for the Walnut Drive Street Rehabilitation Project.
SUMMARY:
On October 3, 2000, the Public Works Division sent out request for proposals for engineering design, services for the
Walnut Drive Street Rehabilitation Project. A total of eleven (11) proposals were received on October 19, 2000. The
selection committee then short-listed three (3) proposals.
The selection committee concurred that the best qualified consultant is GFB-Friedrich & Associates, Inc. for the Walnut
Drive Street Rehabilitation Project because of their continued, high standard of excellence working with the City in the
past as well as their presentation on research, innovative scope of work & design approach, public relations views,
understanding of the City's needs, knowledge of local conditions and cost.
RECOMMENDATION:
It is recommended that the City Council award the engineering, design services to GFB-Friedrich & Associates, Inc. in an
amount not -to -exceed $35,100.00. Furthermore, it is recommended that the City Council authorize a contingency amount
of $5,000.00 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of
$40,100.00.
LIST OF ATTACHMENTS: X Staff Report Public Hearing
Resolution Bid' Specification
Ordinance X Other: Request for Proposal & Consultant's
X Agreement Scope of Work
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been
reviewed by the City Attorney?
2. Does the report require a majority vote?
3. Has environmental impact been assessed?
4. Has the report been reviewed by a Commission?
Which. Commission?
5. Are other departments affected by the reports
Report discussed with the following affected departments:
REVIEWED BY:
es DeStefanavid G. Liu
J
Interim City Manager Director of Public Works
z
X Yes
_ No
Majority Yes
_ No
X N/A Yes
No
X N/A _ Yes
_ No
X N/A _ Yes _ No
4
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: December 19, 2000
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT:
Award of Engineering Design Services for the Walnut Drive Street RehabilitationProject.
ISSUE STATEMENT:
To retain engineering design services for the street improvements of Walnut Drive.
RECOMMENDATION:
Itis recommended that the City Council award the engineering design services to GFB-Friedrich & Associates, Inc. in an
amount not -to -exceed $35,100.00. Furthermore, it is recommended that the City Council authorize a contingency amount
of $5,000.00 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of
$40,100.00.
FINANCIAL SUMMARY:
$200,000.00 of RDA Fund has been budgeted for the Walnut Drive Street Rehabilitation Project.
BACKGROUND/DISCUSSION:
On October 3, 2000, the Public Works Division sent out request for proposals for engineering design services for the
Walnut Drive Street Rehabilitation Project as described below:
Walnut Drive Street Rehabilitation Project: Walnut Drive, between the westerly City limits to Lemon
Avenue, is heavy with traffic and used as a 60 FWY bypass to and from the City of Industry. While Walnut
Drive isnot designated as a truck route, the area is completely light industrial and heavy truck traffic has
continued. Consultant will perform pavement analysis for rehabilitation recommendations.
A total of eleven (11) proposals were received on October 19, 2000. These proposals were first reviewed and evaluated by
the selection committee based on general conformity to the request for proposal, design approach, consultant's
understanding of City's needs, experience of firm & team members, design schedule and cost. The selection committee
then short-listed three (3) proposals. Finally, the selection committee interviewed the three (3) consultants on December 7,
2000. Special emphasis was placed on the consultant's presentation on the understanding of City's needs, knowledge of
local conditions, ability to keep on schedule & within budget and design approach.
In consideration' of the aforementioned criteria, the selection committee concurred that the best qualified consultant is
GFB-Friedrich'& Associates, Inc. for the Walnut Drive Street Rehabilitation Project because of their continued, high
standard of excellence working with the City in the past as well as their presentation on research, innovative scope of
work &, design approach, public relations views and cost.
The fees received ranged from $16,61.0.00 to $83,000.00. Attached herein are the consultant's scope of work with
schedule (Attachment "A") and the signed consulting services agreement.
Prepared by: David G. Liu / John L. Ilasin
ATTACHMENT «A»
2 SCOPE OF WORK
GFB-Friedrich has carefully reviewed the Request for Proposal (RFP) to determine the most effective and
efficient way of achieving the objectives outlined therein. Based on our review of the RFP, discussions with City
staff, our analysis of the proposed projects, field reviews and our extensive previous experience on similar
street design/rehabilitation projects, we have achieved a comprehensive understanding of the proposed project
as illustrated in this section:
INTRODUCTION
The public street improvements listed in the RFP are listed in the chart below. In addition to the three street
rehabilitation projects shown below, there is a slurry seal project proposed for Slurry Seal Area 3 in the City of
Diamond Bar, as well as a drainage and irrigation improvement project at Peterson Park.
ANNA
Street
From
To
Approx.
Key Issues
Length
(feet)
B. Prospectors
Golden Springs
Sunset Crossing
1.12 mi.
Excessive traffic for a
Road
Drive
Road
residential street. Traffic
analysis is required to
recommend methods for
slowing traffic and adding
warning signs. Pavement'
section may not be adequate
for amount of traffic.
C. Golden
Tonto Lane
Temple Avenue
1.94 mi.
No major engineering issues.
Springs Drive
Three schools and a park will
require careful construction
coordination.
D. Walnut Drive
West City Limit
Lemon Avenue
1.29 mi.
Severe structural flaws exist
under the new slurry seal.
Existing pavement section is
almost certain` to be
inadequate for the level of
truck traffic,
Drainage &
Project
Key Issues
Irrigation
Size
(Acres)
E. Peterson
9 ac. -
Several mushy spots in the
Park
ballfields. Differential
compaction of the ballfield
soil.
{
ATTACHMENT "A"
10.
Prepare slurry seal project area plans on 8-1/2" x 11" sheets with
street names and match lines shown throughout. Sheets will show
areas of pavement repair and an index sheet will be included.
11.
Prepare bid schedule and Engineer's estimate of probable
construction costs along with draft technical and special
provisions. Special provisions will include sections for
construction traffic control, raising manholes and valve covers,
adding raised pavement markers, and signing and striping.
12.
Submit improvement plans, cost estimate, bid schedule and draft
specifications to the City for final review.
13.
Based upon City review, finalize improvement plans.
14.
Using City boiler plate documents, prepare bid specification
package consisting of notice inviting bids, bidder's instructions,
bid sheets, insurance requirements, contract documents, general
provisions, specialprovisions, and technical specifications and
standard drawings.
15.
Submit original plans and bid documents to City for final -
approval and City's reproduction of bid packages. GFB-Friedrich
will add plan and 'specification reproduction to our Scope of Work
at the City's: option:
16.
Provide consultation during bidding and construction as needed.
Plan revisions, if needed, will be completed in a timely manner so
as to avoid or minimize construction delays.
SCOPE OF SERVICES:
Design Projects B, C and D
I.
Attend project kick-off meeting with City; staff to review project
scope and objectives. Review with staff to include site specific
details including; limits of work through intersections, areas of
concern, and match-up details. A site review will be undertaken-at
this time, and any areas of special consideration where survey or
pavement testing should be emphasized will be noted.
2.
Obtain from City of Diamond Bar or Los Angeles County
Transportation Department, as applicable, all available plans for
existing street improvements, utility plans and drainage facilities,
along with maps, right-of-way mapping, benchmarks, survey
book notes, and the City's boiler-plate specifications.
3.
Contact Underground Service Alert (USA) to obtain current
utility purveyor information. Prepare and; send initial utility
notices, including vicinity map and request for all available utility
maps, plans, atlases, sketches, etc. within the project area.
db00strtpro
SCOPE OF WORK
October 19, 2000
PAGE 5
r
'
ATTACMIIENT «A,,
4. Provide initial survey work including establishing centerline
control, benchmark control, and setting of aerial targets.
This work will be performed by.Lore n Phillips &Associates.
5. Prepare aerial topography based upon the surveyed aerial targets
at 40 -scale. A 200 -foot wide strip map, extending 200 feet past
the proposed joinpoints, with one -foot contour intervals and spot
_
elevations will be provided.
Aer_ial topography work will be_prepared by Robert J,Lung &
Associates, Inc.
6. Cross-sections will be surveyed on 50 -foot stations reaching from
right-of-way to right-of-way. Additional sections or points will be
measured to pick up grade changes, driveways or other existing
infrastructure which may affect the design. All visible utilities
within the right-of-way will be located. Survey notes will be
plotted by computer to show true' locations of infrastructure,
which can be used to overlay the topo to double check any
interferences.
All survey work will be performed by Loren Phillips &
Associates and will be dated, signed and submitted within 15
working days as requested by the City.
7. Provide pavement analysis to determine existing ' street conditions
and most economical approach for restoring streets to full
function. The field portion of this analysis will consist of non-
destructive pavement deflection testing by Road Rater, visual
inspection of pavement conditions, coring/boring of the in-situ'
roadway materials to determine pavement thickness and subgrade
materials, subgrade sampling and in-place moisture testing.
Office processing will include analysis of pavement cores and
field observations and R -value testing of obtained subgrade
materials. Recommendations for overlay requirements and
preparation of a final report incorporating all of the results of
Wrings and pavement conditions along with engineered
recommendations for alternate methods of pavement rehabilitation
will be provided.
The above work will be performed by C.H.J., Inc. For a more
detailed scope of their work, please refer to Appendix "A."
dboostrt.pro
October 19, 2000
SCOPE OF WORK
PAGE 6
ATTACHMENT "A"
8.
For reconstruction projects, work copy profiles will be drawn at
1"=20' horizontally and 1.25"=1' vertically using a standard
profile grid. Proposed grades will be superimposed over existing
surface profiles. Work copy street cross sections will be drawn to
a scale of 1"=4' horizontally and 1.25"=1' vertically on a
standard profile grid. Proposed improvements will be
superimposed over sections of the existing surface.
9.
Preparation of design base sheets. Aerialtopography, survey
information and utility information will be compiled to create base
drawings for the project area. The base drawings will initially be
set at a 1"=40' horizontal scale which can be changed as
necessary by computer for work copies of specific areas as
needed.
10.
Determine Preliminary Plan Design using the above base sheets,
field reviews and the pavement analysis report to lay out the limits
of work and the type of pavement rehabilitation. Utility conflicts
will be identified along with potholing (by utility or by GFB-
Friedrich sub -contractor as additional work) and proposed
resolutions will be undertaken at this stage of the project.
11.
Present preliminary pian set to the City for review and
coordination, along with copies of utility coordination. Limits of
work and type of rehabilitation and any special concerns will be
reviewed. At this time a final field review of the project area will
also be done; to check all plan information and to see if, any special
conditions exist which need to be addressed on the plans due to —
the type of work being proposed.
12.
Prepare street improvement plans for the project area based upon
the preliminary design and City review. Improvement plans will
be drawn at 1"=40' horizontal and 1"=4` vertical scales.
Additional sheets will be used for title sheet, vicinity map, typical
sections, notes and details. Existing utilities (surface features) will
be shown with notes for caution or, appropriate action. Final plans
and specifications will be signed and stamped by a Civil Engineer
currently registered in the State of California.
13.
Prepare second utility notice, including improvement plans, to be
mailed to affected utility companies for their review of the impact
of the proposed project on their facilities. Also included will be a
request to start any relocation processing that may be required.
Improvement pians will reflect existing utility locations as
provided by each utility and any proposed relocation.
dbDDstrt.pro
October 19, 2000
SCOPE Of WORK
PAGE 7
ATTACHMENT "A"
14.
Prepare signing and striping plans at a 1"=40` scale for the
project area. Signing and striping will be in conformance with
existing conditions and proposed improvements.
15.
Prepare bid schedule and Engineer's estimate of Probable
construction costs in tabular form along with draft technical and
special provisions. Special provisions will include sections for
construction traffic control, and signing and striping. All estimate
back-up calculations by plan sheet will also be submitted.
16.
Submit street improvement plans, signing and striping plans, cost
estimate, bid schedule and draft specifications to the City for final
review.
17.
Based upon City review, finalize street improvement plans, and
signing and striping plans,
18.
Using City boiler plate documents, prepare bid specification
package consisting of notice inviting bids, bidder's instructions,
bid sheets, insurance requirements, contract documents, general
provision, special provisions, and technical specifications and
standard drawings. The bid specifications will be submitted on
3-1%2" floppy data, disk in Work for Office 97.
19.
Submit original plans on both mylars and computer disks, and bid
documents, to the City for final approval and City's reproduction
of bid packages. GFB-Friedrich will add plan and specification
reproduction to our Scope of Work at the City's option.
20.
Provide consultation during bidding and construction as needed.
Plan revisions, Iif needed, will be completed in a timely manner so
as to avoid or minimize construction delays.
SCOPE OF SERVICES:
Design project E. Peterson Park
1.
Attend project kick-off meeting with City staff to review project _
scope and objectives. Review with staff to include site specific
details including limits of work and areas of concern. A site
review will be' undertaken at this time, and any areas of special
consideration will be noted.
2.
Obtain
from City of Diamond Bar or Los Angeles County, as
applicable, all available plans for existing park improvements,
utility plans and drainage facilities, along with maps, benchmarks,
survey notes, and the City's specifications.
SCOPE
&00strt.pro
OF WORK
October ls, 2000
PAGE 8
ATTACHMENT "A"
GF&FRIEDRICH
ASSOC., INC,
CONSULTING CIVIL ENGINEERS
December 13, 2000
Mr. David Liu
Deputy Director of Public Works
City of Diamond Bar
21660 Copley Drive, Suite 190 -
Diamond Bar,' CA 91765-4177
Subject. Revised Fee for Walnut Drive Street Rehabilitation Project.
Dear David:
Upon a review of our original $38,096.00 fee estimate; GFB-Friedrich is pleased to submit our
revised time and materials "not -to -exceed" fee estimate as follows:
Labor $ 22,070.00
Sub -consultants 12,180.00
Outside Costs 850.00
TOTAL REVISED FEE $ 35,100.00
If you have any questions, please call us. We look forward to starting this project.
Sincerely,
GFB-FRIEDRICH & ASSOC., INC.
/JohnA. Friedrich, P.E.
President
JAF
6529 RIVERSIDE AVENUE • `SUITE 230 • RIVERSIDE; CALIFORNIA 92506 >
(909) 781-0811 • FAX (909) 781-.8435
E-MAIL: gfb-jaf@pacbell;net
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City of Diamond Bar
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21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177
(909) 860-2489 • Fax (909) 861-3117
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� www.CityofDiamondBar.com
October 3, 2000
SUBJECT: Request for Proposals for ProfessionalEngineering Design
Services
To Civil Engineering Firms:
I. INTRODUCTION
The City of Diamond Bar; Public Works Division is soliciting fee proposals to conduct
professional engineering design services for the following projects:
1. Area 3 Slurry Seal Proiect: This project consists of approximately 23.6 local street
miles (Exhibit "A") to have slurry seal treatment, with crack seal, and AC pavement
and/or base materials removal and reconstruction in certain areas. Also, 3 additional
residential streets in Area 3 have been identified to receive Cape Seal treatment.
These streets (entire lengths) are Castle Rock Road, Glenbrook Drive, and Calbourne
Drive. Consultant will complete a comprehensive field review to completely cover
the 23.6`miles in this area, which includes the walking of every street to map and
note field conditions from sidewalks, curb and gutters, pavement distress requiring
Deborah H. O'Connor
repair and crack seal treatment, and. manholes. The final plans and specificiations
Mayor
should include attachements for all the slurry and r&r work, making reference and
cross reference by specific address and problem and repair solutions. Problem areas
Eileen R. Ansad
such as tree roots or weakend pavement sections should be reviewed and
Mayor Pro Tem
recommendations for repair or removal made:
Wen Chang
2. Prospectors Road Street Rehabilitation Project: Prospectors Road is a residential
Council Member
collector between Golden Springs Drive and Sunset Crossing Road. There are
Carol Herrera
several areas that have been experiencing distress and pavement fluctuations. This
Council Member
area also has a high level of "cut -through" traffic used by motorists to bypass the
57/60 FWY interchange. Speeding is also an issue along this road and has been the
Robert S. Huff
subject of several Traffic and Transportation Commission meetings. Consultant will
Council Member
be required to make recommendations on appropriate mitigation measures as well as
conduct up to'2 public information meetings regarding these measures. The chosen
measure will be implemented as part of the street rehabilitation plans. Consultant
will also be required to obtain pavement analysis for further rehabilitation
recommendations along Prospectors Road.
- .Recycled paper
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Page 2
RFP - Design Services
October 4, 2000
3. Golden Springs Drive Street Rehabilitation Project: Golden Springs Drive, between Torito Lane
and Temple Avenue, is the final. segment for street rehabilitation on Golden Springs Drive.
Consultant shall include pavement analysis for rehabilitation recommendations as well as traffic
engineering for striping modifications/enhancements and recommendations:
4. Walnut Drive Street Rehabilitation Project: Walnut Drive, between the westerly City limits to
Lemon Avenue, is heavy with traffic and used as a 60 FWY bypass to and from the City of Industry:
While Walnut Drive is not designated as a truck route, the area is completely light industrial and heavy
truck traffic has continued. `Consultant shall include pavement analysis- for rehabilitation
recommendations,
5. Peterson Park Drainaee & Irrigation Improvements Proiect:
Peterson Park is a developed nine acre park located at 24142 Sylvan Glen Road. The park suffers from
a high water table, runoff from an adjacent slope and poor percolation into a compacted clay soil.
Drainage across the athletic field is achieved by surface sheet flow; which is blocked in places by the
build up of small berms/ruts. Consultant shall includesoils investigation and tests as well as re -design
of irrigation system affected by the proposed drainage improvements.
IT. ' PROJECT TIMELINES
All projects are identified in the FY 00-01 Capital Improvement Program. All plans, specifications and cost
estimates shall be completed and ready for approval by the City Council within 5 months after the issuance
of notice to proceed. , Construction should commence by Spring of 2001. Consultants should be able to
work within a short time frame.
III. PROFESSIONAL DESIGN SERVICES
The proposal shall identify each task to be included as part of the project. At a minimum these tasks shall
include:
1) Meet with the City staff prior to the beginning of work to discuss background, scope, objectives,
and other pertinent details of the project. Consultant shall also attend periodic meetings with City
staff at various stages of the project as needed.
2) Collect and review all existing information pertaining to this project, including the available
improvement and utility plans.
3) Conduct a utility search for all utilities within the project limits. Review the location of the
existing utilities, surface and subsurface structures and proposed improvements. If the
Page 3
RFP — Design Services
October 4, 2000
proposed improvements interfere with existing utilities, the consultant shall arrange to have
potholes taken by the utility company. The consudant shall secure the necessary right-of-way
and/or permit:from all utility companies for the design and construction of the project. The
consultant shall provide the City copies of all utility correspondences with the completed
construction documents submittal. Retention monies due the consultant will not be released until
all utility correspondence has been submitted.
4) The survey shall be certified by the surveyor or engineer. The survey shall:
A. Locate sufficent topography and take sufficient cross sections to adequately show the
condition of the project site prior to construction. Reduce the data to a form, showing
centerline station, offset from centerline, and elevation:
B. Provide in the cross section notes the beginning, intermediate, and final bench marks
used, complete with reference, description, datum name and year, and closing error.
Use a minimum of two (2) bench marks.
C. Sign, date and submit all original survey notes to the City within fifteen (15) working
days after the completion of the survey.
5) The Consultant shall prepare plans and specifications for the street improvement projects as noted
under the Introduction. The improvement plans shall have plan and profile using'linch = 40 feet
horizontal and l inch= 4 feet vertical scales. Signing and striping plans shall be ata 1 inch = 40
feet scale.
Final plans and bid specifications shall be signed and stamped by a Civil Engineer currently
registered in the State of California.
For reconstruction project(s), work copy profiles shall be drawn at a 1 inch = 20 feet scale
horizontally and 1.25 inch = 1 foot scale vertically using a standard profile grid. Proposed grades
shall be superimposed over existing surface profiles. Work copy street cross sections shall be
drawn to a scale of I -inch = 4 feet horizontally and a 1.25 inch = 1 foot vertically on a standard
profile grid. Proposed improvements shall be superimposed over sections of the existing surface.
The bid specifications shall be submitted on 3 1/2 inch floppy data disk, in Microsoft Word for
Office 97.
The Consultant shall prepare and submit a cost estimate in a tabular form for each construction
item showing quantity, unit, unit price and total cost. All estimate back-up calculations by plan
sheet shall also be submitted.
6) It is the City's intention to use the Standard Specifications for Public Works Construction (latest
Edition), the Standard Plans for Public Works Construction (latest Edition) and the American
Water Works Association (AWWA) Standard Specifications, in conjunction with City standard
specifications and plans. The consultant shall provide copies of referenced standard plans from
other sources.
Page 4
RFP — Design Services
October 4, 2000
7) Revise and/or change plans and related materials as required as ,a result of review of the signed
plans by affected utilities or because of errors or omissions in the plans and specifications. Such
revisions shall be completed in a timely manner so as to avoid or minimize construction delays
and shall not result in any increase in compensation from the City.
8) Provide consultation during construction. The Consultant shall provide any appropriate technical
services, including but not imted to, consultation, plan interpretation, and plan revisions
resulting from changed conditions, excluding revisionsrequired in Item (7) above. Such
revisions shall be completed ina timely manner soasto avoid or minimize, construction delays.
In the event; that plan revisions are required during construction,' they shall be considered extra
work and additional compensation shall be made based on the hourly rates established in the
proposal.
IV. CITY SUPPORT
A. Existing street and utility plans in the City's possession.
B. Reproduction of final construction plans and specifications for advertising.
V. PROPOSED FORMAT AND CONTENT
A list of the projects which the consultant is proposing to work on for the City must be provided.
Consultant may choose to propose on a limited set of projects or all the projects. For all of the
projects noted under the Introduction, the Consultant's response to the City's Request for
Proposal should provide the following information, using the same format and sequence:
A. Project Team
An organization chart indicating principals and key project team members together with
an indication of their involvement in the project. Also provide resumes of the key
personnel involved with this project including personnel from sub -consultants. For the
project engineer and project manager, include information for three (maximum) recent
projects on his/her record of completion compared to theoriginalproject schedule.
B. Firm's Experience
Lista maximum of five projects of similar scope which your firm has designed for other
public agencies in the greater Los Angeles area. For each project, provide the following
information: location, owner, construction cost, year the design was completed, year the
construction was completed, your project manager's and engineer's name.
If any portion of , the project is sub -contracted, provide similar information for a
maximum of three projects.
Page 5
RFP Design Services
October 4,2000
C. Project Design
Discuss the methods and procedures that will be used in the design_ of the project.
Provide a list of construction drawings that will be prepared for the project. Also
identify any potential concerns or problems in the design of this project.
D. Project Scheduling
Provide a schedule identifying milestones for the major tasks in the design of the project,
beginning with the Notice to Proceed.
E. Resource Requirements
Provide a man hour and fee estimate by item identified in Section H. Also provide a total
"Not to Exceed" design fee for the project. Please state all assumptions upon which the
estimates are based.
It should be noted that the amount of retention shall be 10 percent for the contract and a
reduction in the amount of retention percentage will not be allowed. Retention will be
released upon the City's acceptance and approval of the final plans.
F. Fee Schedule
Provide the hourly rates of all personnel assigned to the project. These rates will be used
to negotiate any additional work the City may request.
G. Agreement
Attachment C is a copy of the City's professional services agreement. A statement
MUST be made in the proposal that all terms and conditions are acceptable.
H. Insurance
Proof of insurance requirements addressed in the professional services agreement of this
Request for Proposal shall be submitted by the selected Consultant upon execution of the
contract for submittal to the City Council.
The, selected Consultant must submit a "Statement Certifying Insurance Coverage"
certifying that the required insurance coverage will be obtained by the Consultant, and
that the Consultant understands said coverage is prerequisite for entering into an
agreement with the City. The Consultant is required to confirm with its insurance carrier
Page 6
RFP Design Services
October 4,2000
that it can meet all the requirements for insurance. Failure to meet the insurance
-regulations as set forth shall result in the consultant's disqualification.
I. References
List of at least three (3) references for similar projects must be provided. Include contact
person, address, and telephone number.
VI. SUBMITTAL OF PROPOSAL
Six (6) copies of the proposal shall be presented in a sealed envelope bearing the name, address
and telephone number of the individual or entity, submitting the proposal and shall be addressed
to MR. DAVID G. LIU,DEPARTMENT OF COMMUNITY AND DEVELOPMENT
SERVICES, CITY OF DIAMOND BAR, 21660 EAST COPLEY DRIVE, SUITE 190,
DIAMOND BAR CA 91765-41'77. The envelope shall be clearly marked with the notation
.
''DO NOT OPEN - :PROPOSAL." The proposal shall be delivered to the addressee on or
before 3:00 P.M. on October 19, 2000.
VIL SELECTION PROCEDURES
Criteria for the evaluation of the proposals may include, but need not be limited to, the
following:
A. Completeness, of proposal.
B. Firm's and key project team member's experience in performing similar work.
C. Firm's and key project team member's record in accomplishing work assignments for
projects in the agreed work. -
D. Consultant's demonstrated understanding of the scope of work.
E. Quality of work previously performed by the firm.
F. The resources and fee required to perform the requested services.
G. The consultant's comments on the professional services agreement.
H. References
A "Short List of firms will be selected for further consideration and may be contacted to arrange an
interview with City Staff.
Page -7
RFP -Design Services
October 5, 2000
VIII. ORAL INTERVIEWS
In addition to the written proposal,: each firm may be asked to make an oral presentation to the
Selection Advisory Committee.
The Consultant should have available the project manager and the project engineer to discuss the
following;
A. The major elements of the proposal and be prepared to answer questions clarifying their
detailed proposal.
B. A description of previously related experience for key project team member. Work
sample exhibits may also be used.
C. The proposed project design schedule.
D. The proposed man-hour resources and total project design fee.
IX. RIGHT TO REJECT ALL PROPOSALS
The City reserves the right to reduce or revise elements of the scope of work prior to the award
of any contract. Furthermore, the City reserves the right to reject any or all proposals submitted;
and no representation is made hereby that any contract will be awarded pursuant to this Request
for Proposal, or otherwise. All costs incurred in the preparation of the proposal, in the
submission of additional information and/or in any, other aspect of a proposal prior to the award
of a written contract will be borne by the proposer.
The City will provide only the staff assistance and documentation specifically referred to herein
and will not be responsible for any other cost or obligation of any kind which may be incurred by
a proposer. All proposals submitted to the City in response to this Request for Proposal shall
become the property of the City.
X. QUESTIONS
If there are any questions regarding this Request for Proposal, please contact Mr. John Basin or
me at (909) 396-5672.
Sincerely,
David G. Liu, P.E.
Director of Public Works
Attachments
cc: Jim DeStefano, Deputy City Manager
9 VE&R SLURRY
LOCAL STREET MILEAGE
AREA 1 _ 19.6 c Ursa -s9)
AREA 2 ■ ' 22.0 c FY r -o*J —
AREA 3 a 23.6 cFYoo-ol)
AREA 4 = 18.7 cF -' -'_ _
AREA 5 a 17.5 c�toz e; b i
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CITY OF MA MOND BAR
PAVEMENT MANAGEMENT SYSTEM
February 1998
ATTACHMENT A
WORK SUBMITTALS FOR CITY REVIEW
The following items shall be submitted to facilitate the City's review of the consultant's design:
Preliminary Plans Submittal
1. Summary of all utilities which will be relocated, adjusted or modified.
2. Preliminary design plans.
Final Plans Submittal
Provide final plans which conform to the approved scope and show all the information and details needed
to permit construction survey staking directly therefrom. ` The plans shall incorporate any _changes or
additions required as a result of review by the City and utilities. " Submit both the original drawings and
diskettes (See Attachment B).
Submit the originals of the following items for the City's records.
1. All pertinent design correspondence, including responses from utilities and affected Agencies.
2. Construction drawings and reproducible specifications.
3. Cost estimate and all back-up material.
I
ATTACHMENT B
CITY OF DIAMOND BAR
MAPPING, DOCUMENTATION, & PLAN PREPARATION REQUIREMENTS
MAPPING
To the extent possible, mapping shall be prepared to engineering accuracy (i.e., to two decimal places)
based on available improvements plans, right -of --way maps, parcel reaps, and tract maps. When
information from different sources appears to conflict, assumptions shall be documented and the City
shall be notified in writing.
In preparing maps, drawings, and other exhibits, consultant shall use an acceptable CADD program i.e.
AutoCAD (latest release).
Preliminary CADD drawings may be plotted on reproducible bond paper. Final CADD drawings shall be
plotted on 4 mil thick mylar and provided to the City as a deliverable product.
Final CADD drawing files shall be provided to the City on 3 1/2" DOS -formatted, high density (1.44 Mb)
diskettes as a deliverable product.
All final CADD drawing files shall become the property of the City and may be used subsequently by the
City or its assignee without additional compensation to the consultant.
Changes made to copies of the consultant's original CADD drawings by others does not necessarily
release the consultant from further responsibility ,or liability for the accuracy or completeness of the
information contained in the original CADD drawings.
DOCUMENTS
Document files shall be prepared using Microsoft Word for Office 97,
Final document files shall be provided to the City on 3 1/2" DOS -formatted, high density (1.44 Mb)
diskettes as a deliverable product.
All final document files shall become the property of the City and may be used subsequently: by the City
or its assignee without additional compensation to the consultant.
Changes made to copies of the consultant's original documents by others does not necessarily release the
consultant from further responsibility or liability for the accuracy or completeness of the information
contained in the original documents.
ATTACHMENT C
CONSULTING SERVICES AGREEMENT
THIS, AGREEMENT is made as of by and between the City of Diamond Bar, a
municipal corporation ("City") and ("Consultant").
RECITALS
A. City desires to utilize the services of _Consultant as an independent contractor to provide
consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated
_, 2000.
B. Consultant represents that it is fully qualified to perform such consulting services by virtue of
its experience and the training, education and expertise of its principalsand employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions
herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services to be performed
by Consultant are as described in Exhibit "B" the Consultant's Response, dated , 2000 to
the City's Request for Proposals.
B. Level of Services/Time of Performance. The level of and time of the specific
services to be performed by Consultant are as set forth in Exhibit "B."
2. Term of Agreement. This Contract shall take effect , 2000, and shall
continue until 20_ unless earlier terminated pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service which
Consultant performs to the satisfaction of City incompliancewith the schedule set forth in Exhibit "B."
Payment will be made only after submission of proper invoices in the form specified by City. Total
payment to Consultant pursuant to this Agreement shall not exceed
dollars ($ ).
4. General Terms and Conditions. In the event of any inconsistency between the
provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control.
5. Addresses.
City: City Manager Consultant: .
City of Diamond Bar
21660 East Copley Drive
Suite 100
Diamond Bar, California 91765-4177
1
y
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly independent
contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or
otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the
conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement.
Consultant shall not, at any time, or in any manner,represent that it or any of its agents or employees are
in any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant under
this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties,'
and interest asserted against City by reason of the independent contractor relationship created by this
Agreement. In the event that City is audited by any Federal or State agency regarding the independent
contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly_
independent contractor relationship' between City and Consultant, then Consultant agrees to reimburse
City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals
relating thereto.
C. Consultant shall fully comply with the workers' compensation lawregarding
Consultant and Consultants employees. Consultant further agrees to indemnify and hold City harmless
from any failure of Consultant to comply with applicable worker's compensation laws. City shall have
the right to offset against the amount of any fees due to Consultant under this Agreement any amount due
to City from Consultant as a resultofConsultant's failure to promptly pay to City any reimbursement; or
indemnification arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work at the standard of care
and skill ordinarily exercised by members of the profession under similar conditions.'
8. Indemnification. Consultant agrees to indemnify the City, its officers, agents,
volunteers, employees, and attorneys against, and will hold and save them and each of them harmless
from, and all actions, claims, damages to personsorproperty, penalties, obligations, or liabilities that
may be -asserted or claimed by any person, firm, entity, corporation, political subdivision or other
organization arising out of the acts, errors or omissions of Consultant, its . agents, employees,
subcontractors, or invitees, including each person or entity responsible for the provision of services
hereunder.
In the event there is more than one person or entity named in the Agreement as a Consultant, then all
obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company admitted to do business in
California and approved by the City (1) a policy or policies of broad -form comprehensive general
liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any
injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers,
employees, agents, and independent contractors in performance of services under this Agreement; (2)
property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with
minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and
2
omissions) to coveror partially cover damages 'that may the result of errors, omissions, or negligent
acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's
compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever
is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds
on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The
policy (ies) as to comprehensive general liability, property damage, and automobile liability shall, provide
that they are primary, and that any insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be non
renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to
the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior
written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the
insurance coverage. -
B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms
of this Agreement; shall be issued by an insurance company which is admitted to do business in the State
of California or which is approved in writing by the City and shall be placed with a current A.M. Best's
rating of no less that A VII.
C. Consultant shall submit to City (1) insurance certificates indicating compliance with the
minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements
indicating compliance with all other minimum insurance requirements above, not less that one (1) day
prior to beginning of .performance under this Agreement. Endorsements shall be executed on City's
appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form
which the City has agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access to confidential
data of City, private individuals, or employees of the City. Consultant covenants that all data,
documents, 'discussion, or other information developed or received by Consultant or provided for
performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without
written authorization by City. City shall grant such authorization if disclosure is required by law. All
City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under
this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent
Consultant prepares. reports of a proprietary nature specifically for and in connection with certain
projects, the City shall not, except with Consultants prior written consent, use the same for other
unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the performance of
this Agreement shall be and remain the property of City. without restriction or limitation upon its use or
dissemination by City.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any
interest, director or indirect, which may be affected by the services to be performed by Consultant under
this Agreement, or which would conflict in any manner with the performance of its services hereunder.
Consultant further covenants that, in performance of this Agreement, no person having any such interest
shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest
which would conflict in any manner with the performance of its services pursuant to this Agreement.
3
z
first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of
this Agreement. The work product required by this Agreement shall be utilized as the basis for review,
and any comments or complaints receivedby City during the review period, either orally or in writing,
shall be considered. City shall meet with Consultant prior_ to preparing the written report. If any
noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or,
in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances,
codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either:party of any one or
more of the conditions of performance under this Agreement shall not be a waiver of any other. condition
of performance under this Agreement. m no event shall the making by City of any payment to
Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which
may then exist on the part of Consultant, and the making of any such payment by City shall in no way
impair or prejudice any right or remedy available to City with regard to such breach or default. -
20. Attorney's Fees. In the event that either party to this Agreement shall commence any
legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement,' the
prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including
reasonable attorney's fees and costs, including costs of expert witnesses and consultants.
2L Notices. Any notices, bills, invoices, or reports required by this Agreement shall be
deemed received on (a) the day of delivery if delivered by hand during regular business hours or by
facsimile before or during regular business hours; or (b) on the third business day following deposit in
the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such
other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of
�I
this section.
22. Governing Law. This Contract shall be interpreted, construed and enforced in
accordance with the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed to be the original, and all of which together shall constitute one and the same'
instrument.
24. Entire Agreement. This Agreement, and any other documents incorporated herein by
specific reference, represent the entire andintegrated agreement between Consultant and City. This
Agreement supersedes all prior oral or written negotiations, representations or agreements. This
Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed
by the parties which expressly' refers to this Agreement. Amendments on behalf of the City will only be
valid if signed by the City Manager or the Mayor and attested by the City Clerk.
25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this
reference.
5
i
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO. C
TO: Honorable Mayor and Members of the City Council
MEETING DATE: December 19, 2000 REPORT DATE: December 14, 2000
FROM: James DeStefano, Interim City Manager
TITLE: Award of Engineering Design Services for the Prospectors Road Street Rehabilitation Project.
SUMMARY:
On October 3, 2000, the Public Works Division sent out request for proposals for engineering design services for the
Prospectors Road Street Rehabilitation Project. A total of ten (10) proposals were received on October 19, 2000. The
selection committee then short-listed three (3) proposals.
The selection committee concurred that the best qualified consultant is Charles Abbott Associates, Inc. for the Prospectors
Road Street Rehabilitation Project based on their knowledge of local conditions, innovative scope of work & design
approach, traffic mitigation approach, public relations views, understanding of the City's needs and cost.
RECOMMENDATION:
It is recommended that the City Council award the engineering design services to Charles Abbott Associates, Inca in an
amount not -to -exceed $34,370.00. Furthermore, it is recommended that the City Council authorize a contingency amount
of $5,000.00 for contract amendment(s) to be approved by the City Manager, for total authorization amount of
$39,370.00.
LIST OF ATTACHMENTS: X Staff Report Public Hearing
Resolution _ Bid Specification
Ordinance X Other: Request for Proposal & Consultant's
X Agreement Scope of Work
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLISTc
1. Has the resolution, ordinance or agreement been
reviewed by the City Attorney? X Yes _ No
2. Does the report require a majority vote? Majority _ Yes_ No
3. Has environmental impact been assessed? X N/A _ Yes _ No
4. Has the report been reviewed by a Commission? X N/A _ Yes _ No
Which Commission?
5. Are other departments affected by the report? XN/A Yes _ No
Report discussed with the following affected departments:
REVIEWED BY:
Jan(DeStefano 6d&G. Liu
Interim City Manager Director of Public Works
CITY COUNCIL REPORT
MEETING DATE December 19, 2000
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT:
Award of Engineering Design Services for the Prospectors Road Street Rehabilitation Project.
ISSUE STATEMENT:
To retain engineering design services for the street improvements of Prospectors Road.
AGENDA NO.
RECOMMENDATION
It is recommended that the City Council award the engineering design services to Charles AbbottAssociates, Inc. in an
amount not -to -exceed $34,370.00. Furthermore, it is recommended that the City Council authorize a contingency amount
of $5,000.00 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of
$39,370.00.
FINANCIAL SUMMARY:
$360,000.00 of Gas Tax Fund has been budgeted for the Prospectors Road Street Rehabilitation Project.
BACKGROUND/DISCUSSION:
On October 3, 2000, the Public Works Division sent out request for proposals for engineering design services for the
Prospectors. Road Street Rehabilitation Project as described below:
Prospectors Road Street Rehabilitation Project; Prospectors Road is a residential collector
between Golden Springs Drive and Sunset Crossing Road.' There are several areas that have been
experiencing distress and pavement fluctuations. This area also has a high level of "cut -through"
traffic used by motorists to bypass the 57/60 FWY interchange. Speeding is also an issue along this
road and has been the subject of several Traffic and Transportation Commission meetings.
Consultant will make recommendations on appropriate mitigation measures as well as conduct up to 2
public information meetings regarding these measures. The chosen measure will be implemented as
part of the street rehabilitation plans. Consultant will perform pavement analysis for further
rehabilitation recommendations along Prospectors Road.
A total of ten (10) proposals were received on October 19, 2000. These proposals were first reviewed and evaluated by
the selection committee based on general conformity to the request for proposal, design approach, consultant's
understanding of City's needs, experience of firm &team members, design schedule and cost. The selection committee
then short' -listed three (3) proposals. Finally, the selection committee interviewed the three (3) consultants on December 7,
2000. Special emphasis was placed on the consultant's presentation on the understanding of City's needs, knowledge of
local conditions, ability to keep on schedule '& within budget and design approach.
In consideration of the aforementioned criteria, the selection committee concurred that the best qualified consultant is
Charles Abbott Associates, Inc. for the Prospectors Road Street Rehabilitation Project based on their knowledge of local
conditions, innovative scope of work & design approach, traffic mitigation approach, public relations views,
understanding of the City's needs and cost.
The fees received ranged from $29,950.00 to $92,985.00. Attached herein are the consultant's scope of work with
schedule (Attachment "A") and the signed consulting services agreement.
Prepared by: David G. Liu / John L. Basin
_ ATTACHMENT «A„
A
:�3 .
PROFESSIONAL BUILDING & SAFETY/ ENGINEERING `INFRASTRUCTURE MAN:1(,FS.1 N
i
PROJECT DESIGN
AND SCOPE OF WORK
Charles Abbott Associates,Inc. (CAA) has reviewed the City's RFP, performed visual field
reviews of the three streets, and discussed the project with City staff. We are proposing to use
existing base; plans, supplemented with aerial photography and ground support at intersections,. to
obtain base information. Based on this effort we proposed a two -phased work program for
completing the proposed work. The following describes CAA's understanding of each phase and
work task necessary for the City to meet its objectives for each of the three city street
rehabilitation projects contained in your RFP.
PHASE I — STUDY PHASE
This first phase includes eight tasks and involves the initial project scoping, analysis of the
conditions of the street using visual and deflection analysis, and other data research. All eight
tasks apply to each of the three projects.
Task I — Proiect Scoping Meeting
The CAA team will begin this project by meeting with City staff to discuss the scope of
each element of the project and to coordinate all aspects of the project: During, this
meeting and subsequent meetings, we will obtain future traffic volumes from the City to
be used for pavement design. We will also discuss City goals for the project.
Task 2 — Research and Site Investigation
The CAA team will conduct research of all "as -built" plans, utility records, soils data and
other information, which may be pertinent data. We will search through' "as -built" plans
that the City has. We will also search County files in this task:
Cin, qf Diamond tsar— Engimering Design .5ervic^e.v
i
Page 3-L
CHARLES ABBOTT ASSOCIATES, INC.
371 VAN NF.ss WAY • SUTTE 200 0 TORRANCE, C:A. 90501
310) 212-5778 * FAX (310) 212-0993
EMAIL: INFO@CAA ONLINE.COIvt
ATTACHMENT "A"
PROFESSIONAL BUILDING & S.AFETI /ENGINEERING,' INFRASTRUCTL'Rc �S.a N.ac E:17 F'N i
Task 3 — Aerial Photography and Surveying
The CAA team will have aerial photography performed to get complete data, for
developing base sheets. Ground surveying will be performed to set control for aerial
photography and to get more detailed information in the intersections.
The length of the streets is as follows:
a. Prospectors Road- approximately L 1 miles,
b. Golden Springs — approximately 1.4 miles, and
C. Walnut Drive — approximately 0.5 miles.
Task 4 — Non-Destruction Pavement Analysis
The CAA team will gather pavement 'deflection data from each travel lane at 200-foot
intervals using a Road Rater pavement deflection device. In addition, an extensive visual
survey of the pavement, curb and gutter and drainage will be conducted and documented
in a detailed log. The deflection measurements for each of the 3 streets are as follows:
a. Prospectors Road - 58 deflection tests,
b. Golden Springs Drive — 146 deflection tests, and
C. Walnut Drive — 26' deflection tests.
Task 5 - Core Test Pavement
The CAA team will core test the existing pavement and base materials at approximately
500-foot intervals as well as sufficient subbase material to clearly understand the existing
pavement section and to obtain samples for material testing. The core test locations will
be recorded and a log of each core will be developed. The number of core tests on each
street is as follows:
a. Prospectors Road 12 core tests,
b. Golden Springs Drive — 15 core tests, and
C. Walnut Drive— 11 core tests.
City of Di mon dliar — Eughteerhig, Design Services
Page 3 .
CHARLES ABBOTT ASSOCIATES, INC.
371. VAN NESS WAY • SUITE 200 • TORRANCE, CA 90501
(310) 212-.5778 •. FAX (310) 212-0993
EMAiLi INFO@CAA-ONLINE.COM
ATTACHMENT "All
LAA
PROFFSWNAL BUILDING g. SAFETY/ E\GINEERING."INFRASTRUCTURE MANACEMENT
Task 6 — Perform Material Testing
The CAA team will conduct laboratory testing of the material sample to determine
moisture content and "R values". We believe that "R -values" should be computed in
several areas on each street. The number of "R -values" on each street is as follows:
a. Prospectors Road — 4 R -values,
b. Golden Springs Drive— 6 R=values, and
c. Walnut Drive — 2 R -values.
Task 7 — Develop Initial Recommendations
The CAA team will develop initial pavement rehabilitation recommendations and their
cost benefit based on the design life, the testing, analysis and traffic data. The Caltrans
Test Method No. 356 will be used for comparing overlay requirements for each of the
three streets.
Task &— Review with City Staff
CAA will review the results of Tasks 2 3, 4, 5, and 6 for each of the three streets with
City staff to receive their input and to determine exactly how the City wishes to proceed
-with the project. Based on this review and discussion, the City and CAA will select the
rehabilitation methods to be used.
PHASE II —DESIGN PHASE
This phase will include eight tasks, which will cover preparation of base sheets, plans, -
specifications, and estimates. CAA proposes that the plans for each of the streets will be
plan only, since existing curb and gutter is generally acceptable.
C idy q ' fiirzna€ nd Bar -- Engineering I}esi is &4wre.c
CHARLES ABBOTT ASSOCIATES, INC.
371 V.SN NESS WAY • SUITE 200 • TORRANCE, CA 90501
(310) 212-5775 0 FAX (310) 212-0993
EMAIL: INFO@CAA ,ONLINE.COM
ATTACHMENT «A»
PROFES$IOtiA_ BUILDING & SAFETY /ENGINEER:NG/ INFRASTRUCTURh A\AGF\(I\T
Task 9 - Prepare
Base Sheets
The CAA team will prepare base sheets for this project from the aerial photography. The
base
sheets will be at a scale of 1" = 40' horizontally. We propose to only use plan view
since all curb and gutter are in place and will control elevations of rehabilitation work.
The number of base sheets for each street is as follows:
- a. Prospectors Road — 3 base sheets,
b. Golden Springs Drive- 4 base sheets, and
c, Walnut Drive - 2 base sheets.
Task 10 — Utility Coordination
The CAA team will coordinate with utility companies to ensure that pavement testing and
pavement rehabilitation will not effect existing utilities. CAA will also determine future
plans for construction utilities along the street anddetermineadjustments to be made to
utilities in the street to accommodate the project construction.
Task 11-- Prepare Typical Sections
The CAA team will prepare typical sections for the rehabilitation treatment, which will
clearly show the new pavement section and the limits for use. These typical sections will
be reviewed with City staff for their concurrence.
Task 12 — Prepare Construction Plans
The CAA team will prepare plans for the rehabilitation project using the base sheets from
Task 9. We will draw sections of roadway which are "stacked" on the base sheets.
These plans will be reviewed with. City staff at the 60% and 90% completion stages. The
total sheet count for each the
of three street segments is as follows:
a. Prospectors Road - 6 sheets,
b. Golden Springs Drive
— 7 sheets, and
C. Walnut Drive — 5 sheets.
City qf Diamond Bar - Engineering Design er°vire:#
Page 3 _ 4
CHARLES ABBOTT ASSOCIATES, INC.
_
371 VAN .NESS WAY • SUrrE 200 • ToRRANCE, CA 90507
(310) 212-5779 & FAX 31.0) 212-0993 I'
EMAIL: INFOCCAA-ONLINv E.COM
_
ATTACHMENT "All
CAA
PROFESSIONAL BUILDING 9'- SAFETY % ENG7 N.EERINGi 1NFRASTRUCTL'RF. MANAGF M LNI
Task
13 — Prepare Specifications and Estimates
The CAA team will prepare specifications and a construction cost estimate for each of the
projects as the construction plans are developed
Task 14 --Prepare Traffic/Striping Flan
The CAA team will prepare striping plans for each of the three projects using the base
sheets which were prepared in Task 9.
This task will be expanded for the Prospectors Road projects to include the following sub
tasks.
14.1 Prepare 2 alternate traffic calming approaches to reduce speeds on the
street.
14.2 Participate in up to 2 public information meetings to receive public
comments on the alternate plans.
14.3 Prepare final traffic calming plan.
14.4 Present final traffic calming plan to the Traffic and Transportation
Committee.
This final accepted plan will be incorporated into the plans and specifications for
Prospectors Road.
Task 15 - Prepare _Traffic Control Plan
CAA will prepare three traffic control plans for construction, one for each of the project.
This plan will take into account traffic volumes, peaking and the geometrics of the
roadway.
City of Diamond Bar -- Engineering Desagn Services
Page 3 -
CHARLES ABBOTT ASSOCIATES, INC.
371 VAN NEss.WAY • SUTPE 200 • TJRRANCE, CA 90501
(310) 212.-5778 •FAX (310) 2,12-0993
EMAIL: INFO@CAA ONLINE. COM
ATTACHMENT «A»
CAA
PROFESSIONAL BU ILI)ING $ SAFETY/LNG I NEER I NC /IN FRAVMU6CTURE \1,!NgG ES1L\l'
Task 16 = Provide
Contract Administration Services
CAA will provide the following contract administration services:
• Assistance in preparation of advertisements;
• Attendance at pre-bid conference;
0 Answering bidders' questions;
• Assistance with bid tabulation/evaluation;
Assistance with contract award, and
• Attendance at pre -construction conference.
Task 17 — Provide Construction Consultation Service
CAA will provide consultation, plan interpretation and plan revisions resulting from
changed conditions. Plan revisions will be consideredextra work.
City qf Diani€and fear— Enghzeerhkq Design 'Services,
Page 3-
CHARLES ABBOTT ASSOCIATES, INC.
371 VAN AESS.WAY • SUITE 200 • TORRANGE, CA 9o5o1
(31'0) 212-.5778• FAX (310) 212-0993
FM:AIL INFO@C.AA ON.LINE. COM i
ATTACHMENT "A"
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City of Diamond Bar
21660 E. Copley Drive, Suite loo • Diamond Bar, CA 91765-4177
> (909) 860-2489 • Fax (909) 861-3117
i9g9
www_CityofDiarnondBar.com
October 3, 2000
SUBJECT: Request for Proposals for Professional Engineering Design
Services
To Civil Engineering Firms:
1, INTRODUCTION
The City of Diamond Bar Public Works Division is soliciting fee proposals to conduct
professional engineering design services for the following projects:
1. Area 3 Slurry Seal Proiect: This project consists of approximately 23.6 local street
miles (Exhibit "A") to have slurry seal treatment, with crack seal, and AC pavement
and/or base materials removal and reconstruction in certain areas. Also, 3 additional
residential streets in Area 3 have been identified to receive Cape Seal treatment.
These streets (entire lengths) are Castle Rock Road, Glenbrook Drive, and Calbourne
Drive. Consultant will complete a comprehensive field review to completely cover
the 23.6 miles in this area, which includes the walking of every street to map and
note field conditions from sidewalks, curb and gutters, pavement distress requiring
Deborah H. O'Connor
repair and crack seal treatment, and manholes. The final plans and specificiations
Mayor
should include; attachements for all the slurry and r&r work, making reference and
cross reference by specific address and problem and repair solutions. Problem areas
Eileen R. Ansari
such as tree roots or weakend pavement sections 'should be reviewed and
Mayor Pro Tem
recommendations for repair or removal made-
Wen Chang
Council Member
2. prospectors Road Street Rehabilitation Project: Prospectors Road is a residential
collector between Golden Springs Drive and Sunset Crossing Road. There are
Carol Herrera
several areas that have been experiencing distress and pavement fluctuations. This
Council Member
area also has a high level of "cut-through" traffic used by motorists to bypass the
57/60 FWY interchange. Speeding is also an issue along this road and has been the
Robert S. Huff
subject of several Traffic and Transportation Commission meetings. Consultant will
Council Member
be required to make recommendations on appropriate mitigation measures as well as
conduct up to 2 public information meetings regarding these measures. The chosen
measure will be implemented as part of the street rehabilitation plans. Consultant
will also be required to obtain.pavement analysis for further rehabilitation
recommendations along Prospectors Road.
Recycled paper
Page 2
RFP - Design Services
October 4, 2000
- 3. Golden Springs Drive Street Rehabilitation Project: Golden Springs Drive, between Torito Lane
and Temple Avenue, is the final segment for street rehabilitation on Golden- Springs Drive.,
Consultant shall include pavement analysis for rehabilitation recommendations as well as traffic
engineering for striping modifications/enhancements and recommendations.
4. Walnut Drive Street Rehabilitation Project: Walnut Drive, between the westerly City limits to
Lemon Avenue, is 'heavy with traffic and used as a 60 FWY bypass to and from the City of Industry.
While Walnut Drive is not designated as a truck route, the area is completely light industrial and heavy
truck traffic has continued. Consultant shall include pavement analysis for rehabilitation
recommendations.
5. Peterson Park Drainage & Irrigation Improvements Proiect-
Peterson Park is a developed nine acre park located at 24142 Sylvan Glen Road. The park suffers from
a high water table, runoff from an adjacent slope and poor percolation into a compacted clay .soil:
Drainage across the athletic field is achieved by surface sheet flow, which is blocked in places by the
build up of small berms/ruts. Consultant shall include soils investigation and tests as well as re-design
of irrigation system affected by the proposed drainage improvements.
I1. PROJECT TIMELINES
All projects are identified in the FY 00-01 Capital Improvement Program. All plans, specifications and cost
estimates shall be completed and ready for approval by the Ci tyC
Council within 5 months after the issuance
of notice to proceed. Construction should commence by Spring of 2001. Consultants should be able to
work within a short time frame.
III. PROFESSIONAL DESIGN SERVICES
The proposal shall identify each task to be included as part of the project. At a minimum these tasks shall
include:
1) Meet with the City staff prior to the beginning of work to discuss background, scope, objectives,
and other pertinent details of the project. Consultant shall also attend periodic meetings with City'
staff at various stages of the project as needed.
2) Collect and review all existing information pertaining to thisproject, including the available
improvement and utility plans.
3) Conduct a utility search for all utilities within the project limits. Review the location of the
existing utilities, surface and subsurface structures and proposed improvements. If the
I
Page 3
RFP — Design Services
October 4, 2000
proposed improvements interfere with existing utilities, the consultant shall arrange to have
potholes taken by the utility company. The consutlant shall secure the necessary right-of-way
and/or permit from all utility companies for the design and construction of the project. The
consultant shall provide the City copies of all utility correspondences with the completed
construction documents submittal. Retention monies due the consultant will not be released until
all utility correspondence has been submitted.
4) The survey shall be certified by the surveyor or engineer. The survey shall:
A. Locate sufficent topography and take sufficient cross sections to adequately show the
condition of the project site prior to construction. Reduce the data to a form showing
centerline station, offset from centerline, and elevation.
B. Provide in the cross section notes the beginning, intermediate, and final bench marks
used, complete with reference, description, datum name and year, and closing error.
Use a minimum of two (2) bench marks.
C. 'Sign, date and submit all original survey notes to the City within fifteen (15) working
days after the completion of the survey.
5) The Consultant shall prepare plans and specifications for the street improvement projects as noted
under the Introduction. The improvement plans shall have plan and profile using linch = 40 feet
horizontal and 1 inch = 4 feet vertical scales. Signing and striping plans shall be at a 1 inch = 40
feet scale.
Final plans and bid specifications shall be signed and stamped by a Civil Engineer currently
registered in the Stateof California.
For reconstruction project(s), work copy profiles shall be drawn at a 1 inch = 20 feet scale
horizontally and 1.25 inch = 1 foot scale vertically using a standard profile grid. Proposed grades
shall be superimposed over existing surface profiles. Work copy street cross sections shall be
drawn to a scale of 1 -inch = 4 feet horizontally and a 1.25 inch = 1 foot vertically on a standard
profile grid. Proposed' improvements shall be superimposed over sections of the existing surface.
The bid specifications shall be submitted on 3 1%2 inch floppy data disk, in Microsoft Word for
Office 97.
The Consultant shall prepare and submit a cost estimate in a tabular form for each construction
item showing quantity, unit, unit price and total cost. All estimate back-up calculations by plan
sheet shall also be submitted,
6) It is the City's intention to use the Standard Specifications for Public Works Construction (latest
Edition), the Standard Plans for Public Works Construction (latest Edition) and the American
Water Works Association (AWWA) Standard Specifications, in conjunction with City standard
specifications and plans. The consultant shall provide copies of referenced standard plans from
other sources.
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RFP Design Services
October 4, 2000
7) Revise and/or change plans and related materials` as required as a result of review of the signed
plans;by affected utilities or because of errors or omissions in the plans and specifications. Such
revisions shall be completed in a timely manner so as to avoid or minimize construction delays
and shall not result in any increase in compensation from the City.
8) Provide consultation during construction. The Consultant shall provide any appropriate technical
services, including but not limited to, consultation, plan interpretation, and plan revisions
resulting from changed conditions, excluding revisions required in Item (7) above. Such
,revisions shall be'completed in a timely manner so as to avoid or minimize construction delays.
In the event that plan revisions are required during construction, they shall be considered extra
work and additional compensation shall be made based on the hourly rates established in the
proposal.
IV. CITY SUPPORT
A. Existing street and utility plans in the City's possession:
B. Reproduction of final construction plans and specifications for advertising.
V. PROPOSED FORMAT AND CONTENT
A list of the projects which the consultant is proposing to work on for the City must be provided.
Consultant may choose to propose on a limited set of projects or all the projects. For all of the
projects noted under the Introduction, the Consultant's response to ,the City's Request for
Proposal should provide the following information, using the same format and sequence:
A. Project Team
An organization chart indicating principals and key project team members together with
an indication of their involvement in the project. Also provide resumes of the key
personnel involved with this project including personnel from sub -consultants. For the
project engineer and project manager, include information for three (maximum) recent
projects on his/her record of completion compared to the original project schedule.
B. Firm's Experience
List a maximum of five projects of similar scope which your firm has designed forother
public agencies in the greater Los Angeles area. For each project, provide the following
information: _ location, owner, construction cost, year the design was completed, year the
construction was completed, your project manager's and engineer's name.
If any portion of the project is sub -contracted, provide similar information for a
maximum of three projects.
Page 5
RFP — Design Services
October 4, 2000
C. Project Design
Discuss the methods and procedures that will be used in the design of the project.
Provide a list of construction drawings that will be preparedfor the project. Also
identify any potential concerns or problems in the design of this project.
D. Project Scheduling
Provide a schedule identifying milestones for the major tasks in the design of the project,
beginning with the Notice to Proceed.
E. Resource Requirements
Provide a man hour and fee estimate by item identified in Section II_ Also provide a total
"Not to Exceed" design fee for the project. Please state all assumptions upon which the
estimates are based.
It should be noted that the amount of retention shall be 10 percent for the contract and a
reduction in the amount of retention percentage will not be allowed. 'Retention will be
released upon the City's acceptance and approval of the final plans.
F. Fee Schedule
Provide the hourly rates of all personnel assigned to the project. These rates will be used
to negotiate any additional work the City may request.
G. Agreement
Attachment C is a copy of the City's professional services agreement. A statement
MUST be made in the proposal that all terms and conditions are acceptable.
H. Insurance
Proof of insurance requirements addressed in the professional services agreement of this
Request for Proposal shall be submitted by the selected Consultant upon execution of the
contract for submittal to the City Council.
The selected Consultant must submit a "Statement Certifying Insurance Coverage"
certifying that the required insurance coverage will be obtained by the Consultant,, and
that the Consultant understands said coverage is prerequisite for entering into an
agreement with the City. The Consultant is required to confirm with its insurance carrier
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RFP — Design Services
October 4, 2000
that it can meet all the requirements for insurance. Failureto meet the insurance
regulations as set forth shall result in the consultant's disqualification.
I. References
List of at least three (3) references for similar projects must be provided. Include contact
person, address, and telephone number.
VI. SUBMITTAL OF PROPOSAL
Six (6) copies of the proposal shall be presented in a sealed envelope bearing the name, address
and telephone number of the individual or entity submitting the proposal and shall be addressed
to MR. DAVID G. 'LIU, DEPARTMENT OF COMMUNITY AND DEVELOPMENT
SERVICES, CITY OF DIAMOND BAR, 21660 EAST COPLEY DRIVE, SUITE 190,
DIAMOND BAR, CA 9176574177. The envelope shall' be clearly marked with the notation
"DO NOT OPEN - PROPOSAL." The proposal shall be delivered to the addressee on or
before 3:00 P.M. on October 19, 2000.
VII. SELECTION PROCEDURES
Criteria for the evaluation of the proposals may include, but need not be limited to, the
following:
A. Completeness of proposal.
B. Firm's and key project team member's experience in performing similar work.
C. Firm's and key project team member's record in accomplishing work assignments for
projects in the agreed work;
D. Consultant's demonstrated understanding of the scope of work.
E. Quality of work previously performed by the firm.
F. The resources and fee required to perform the requested services.
G. The consultant's comments on the professional services agreement.
H. References
A "Short List" of firms will be selected for further consideration and may be contacted to arrange an
interview with City Staff.
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RFP Design Services
October 5, 2000
VIII. ORAL' INTERVIEWS
In addition to the written proposal, each firm ma b asked to make an oral presentation to the
Selection. Advisory Committee.
The Consultant should have available the project manager and the project engineer to discuss the
following:
A. The major elements of the proposal and be prepared to answer questions clarifying their
detailed proposal.
B. A description of previously related experience for key project team member. Work
sample exhibits may also be used.
C. The proposed project design schedule:
D. The proposed man-hour resources and total project design fee,
IX. RIGHT TO REJECT ALL PROPOSALS
The 'City reserves the right to reduce or revise elements of the scope of work prior to the award`
of any contract. Furthermore, the City reserves the right to reject any or all proposals submitted;
and no representation is made hereby that any contract will be awarded pursuant to this Request
for Proposal, or otherwise. All costs incurred ' in the preparation of the proposal, in the
submission of additional information andlor;in any other aspect of a proposal prior to the award
of a written contract will be borne by the proposer:
The City will provide only the staff assistance and documentation specifically referred to herein
and will not be responsible for any other cost or obligation of any kind which may be incurred by
a proposer. All proposals submitted to the City in response to this Request for Proposal shall
become the property of the City.
X. QUESTIONS
If there are any questions regarding this Request for Proposal, please contact Mr. John Easin or
me at (909) 396-5672.
Sincerely,
David G. Liu, P.E.
Director of Public Works
Attachments
cc: Jim DeStefano, Deputy City Manager
CITY OF DIAMOND BAR
PAVEMENT MANAGEMENT SYSTEM
February 1998
ATTACHMENT A
WORK SUBMITTALS FOR CITY REVIEW
The following items shall be submitted to facilitate the City's review of the consultant's design:
PreliminM Plans Submittal
1. Summary of all utilities which will be relocated, adjusted or modified.
2. Preliminary design pians.
Final Plans Submittal
Provide final plans which conform to the approved scope and show all the information and details needed
to permit construction survey staking directly therefrom. The plans shall incorporate any changes or
additions required as a result of review by the City and utilities. Submit both the original drawings and
diskettes (SeeAttachment B).
Submit the originals of the following items for the City's records.
1. All pertinent design correspondence, including responses from utilities and affected Agencies.
2. Construction drawings and reproducible specifications.
3. Cost estimate and all back-up material.
ATTACHMENT B
CITY OF DIAMOND BAR'
MAPPING, DOCUMENTATION, & PLAN PREPARATION REQUIREMENTS
MAPPING
To the extent possible, mapping shall be prepared to engineering accuracy (i.e., to two decimal places)
based on available improvements plans, right-of-way maps, parcel maps, and tract maps. When
information from different sources appears to conflict, assumptions shall be documented and the City
shall be notified in writing.
In preparing maps, drawings, and other exhibits, consultant shall use an acceptable CADD program - i.e.
AutoCAD (latest release).
Preliminary CADD drawings may be plotted on reproducible bond paper. Final CADD drawings shall be
plotted on 4 mil thick myiar and provided to the City as a deliverable product.
Final CADD drawing files shall be provided to the City on 3 1/2" DOS -formatted, high density (1.44 Mb)
diskettes as a deliverable product.
All final CARD drawing files shall become the property of the City and may be used subsequently by the
City or its assignee without additional compensation to the consultant.
Changes made to copies of the consultant's original CADD drawings by others does not necessarily
release the consultant from further responsibility or liability for the accuracy or completeness of the
information contained in the original CADD drawings.
DOCUMENTS
Document files shall be prepared using Microsoft Word for Office 97.
Final document files shall be provided to he City on 3 1/2" DOS -formatted, high density (1.44 Mb)
I
diskettes as a deliverable product.
All final document files shall become the property of the City and may be used subsequently by the City
or its assignee without additional compensation to the consultant.
Changes made to copies of the consultant'soriginal documents by others does not necessarily release the
consultant from further responsibility or 'liability for the accuracy or completeness of the information
contained in the original documents.
ATTACHMENT C
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of by and between the City of Diamond Bar, a
municipal corporation ("City") and ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide
consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated
_, 2000.
B. Consultant represents that it is fully qualified to perform such consulting services by virtue of
its experience and the training, education and expertise of its principals and employees.
NOW, -THEREFORE, =in consideration of performance by the parties of the covenants and conditions
herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services to be performed
by Consultant are as described in Exhibit"B" the Consultant's Response, dated 2000 to
the City's Request for Proposals.
B. Level of Services/Time of Performance. The level of and time of the specific
services to be performed by Consultant are as set forth in Exhibit "B."
2. Term of Agreement. This Contract shall take effect , 2000, and shall
continue until ,20_ unless earlier terminated pursuant to the provisions herein.
3. Compensation. City agrees to compensate ' Consultant for each service which.
Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B."
Payment will be made only after submission of proper invoices in the form specified by City. Total
payment to Consultant pursuant to this Agreement shall not exceed
dollars ($ ).
4. General Terms and Conditions. In the event of any inconsistency between the
provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control.
5. Addresses.
City: City Manager Consultant:
City of Diamond Bar
21660 East Copley Drive
Suite 100
Diamond Bar, California 91765-4177
}
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly independent
contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or
otherwise act on behalf of City as an agent.; Neither City nor any of its agents shall have control over the
conduct of ' Consultant or any of Consultant's employees, except as set forth in this Agreement.
Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are
in any manner agents or employees of City.
B. Consultant agreesto pay all required taxes on amounts paid to Consultant under
this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties,
and interest asserted against City by reason of the independent contractor relationship created by this
Agreement. In the event that City is audited by any Federal or State agency regarding the independent
contractor status of "Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant agrees to reimburse
City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals
relating' thereto.
C. Consultant shall fully comply with the workers' compensation law regarding
Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless
from any failure of Consultant to comply with applicable worker's compensation laws. City shall have
the right to offset against the amount of any fees due to Consultant under this Agreement any amount due
to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or
indemnification arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work at the standard of care
and skill ordinarily exercised by members of the profession under similar conditions.
S. Indemnification. Consultant agrees to indemnify' the City, its officers, agents,
volunteers, employees, and attorneys against, and will hold and save them and each of them harmless
from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that
may be asserted or claimed .by any person, firm, entity, corporation, political subdivision or other
organization arising out of the acts, errors or omissions of Consultant, its agents, employees,
subcontractors, or invitees, including each person or entity responsible for the provision of services
hereunder.'
In the event there is more than one, person or entity named in the Agreement as a Consultant, then all
obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance 'company admitted to do business in
California and approved by the City (1) a policy or policies of broad -form comprehensive general
liability insurance with minimum limits of; $1,000,000.00 combined single limit coverage against any
injury, death, loss or damage as a , result of wrongful or negligent acts by Consultant, its officers,
employees, agents, and independent contractors in, performance of services under this Agreement; (2)
property damage insurance with a minimum limit of $500,000.00;"(3) automotive liability insurance, with
minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and
2
omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent '
acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's
compensation insurance with a minimum limit of $500,000.00 or the amount required by law„ whichever
is greater. City, its officers, employees, attorneys, and volunteers shall be named as. additional insureds
on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. ,The
policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide
that they are primary, and that any insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be non -
renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to
the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior
written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the
insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms
of this Agreement; shall be issued by an insurancecompany which is admitted to do business in the State
of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's
rating of no less that A VII. -
C. Consultant shall submit to City (1) insurance certificates indicating compliance with the
minimum worker's compensation insurance requirements above,' and (2). insurance policy endorsements
indicating compliance with all other minimum insurance requirements above, not less that one (1) day
prior to beginning of ,performance under this Agreement. Endorsements shall be executed on City's
appropriate standard 'forms entitled "Additional Insured Endorsement", or a substantially similar form
which the City' has agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access to -confidential
data of City, private individuals, or employees of the City. Consultant covenants that all data,
documents, discussion, or other information developed or received by Consultant or provided for
performance of this Agreement are deemed confidential and shall'not be disclosed by Consultant without
written authorization by City. City shall grant such authorization if disclosure is required by law. All
City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under
this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent
Consultant prepares. reports of a ; proprietary nature specifically for and in connection with certain
projects, the City shall not, except with Consultant's prior written consent, use the same for other
unrelated projects.
11. " Ownership of Materials. All materials provided by Consultant in the performance of
this Agreement shall be and remain the property of City. without restriction or limitation upon its use or
dissemination by City,
12. Conflict of Interest:
A. Consultant covenants that it presently has no interest and shall not acquire any
interest, director or indirect, which may be affected by the services to be performed by Consultant under
this Agreement, or which would conflict in any manner with the performance of its services hereunder.
Consultant further covenants that, in performance of this Agreement, no person having any such interest
shall, be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest
which would conflict in any manner with the performance of its services pursuant to this Agreement.
3
B. Consultant covenants not to give or receive any compensation, monetary or
otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the
performance of this Agreement. Consultant's covenant under this section shall survive the termination of
this Agreement.
13. Termination. Either party may terminate this Agreement with or without cause upon
fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this
Agreement during the provision of services on a particular project. The effective date of termination
shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the
fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay
Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately
upon receiving written notice of termination, Consultant shall discontinue performing services.
14. Personnel. Consultant represents that it has, or will secure at its own expense, all
personnel required to perform the services under this Agreement. All of the services required under this
Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the
work shall be qualified to perform such services. Consultant reserves the right to determine the
assignment of its own employees to the performance of Consultant's services under this Agreement, but
City reserves the right, for good cause, to require Consultant to exclude any employee from performing
services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital
status, ` national origin, ancestry, age, physical or mental handicap, medical condition, or ` sexual
orientation, in the performance of its services and duties pursuant to this Agreement, and will comply
with all rules and regulations of City relating thereto. Such nondiscrimination 'shall include but not be
limited ,to the following: employment,` upgrading, demotion, transfers, recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by or
on behalf of Consultant state either that ` it is an equal opportunity employer or that all qualified
applicants will receive consideration for employment without regard to race, color, creed, religion, sex,
marital status,` national origin, ancestry, age, physical or mental' handicap, medical condition, or sexual
orientation.
C. Consultant will cause the foregoing provisions to be inserted' in all subcontracts
for any work` covered by this Agreement except contracts or subcontracts for standard -commercial .
supplies or raw materials.
16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor
the performance of any of Consultant's obligations hereunder, without the prior written consent of City,
and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising
hereunder shall be void and of no effect.
17. Performance Evaluation. For any contract in effect for twelve months or longer, a
written annual administrative performance` evaluation shall be required within ninety (90) days of the
_4
first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of
this Agreement. The work product required by this Agreement shall be utilized as the basis for review,
and any comments or complaints received by City during the review period, either orally or in writing,
shall be considered. City shall meet with Consultant prior to preparing the written report. If any
noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or,
in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances,
codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or
more of the conditions of performance under this Agreement shall not be a waiver of any other condition
of performance under this Agreement. In no event shall the making by City of any payment to
Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which
may then exist on the part of Consultant, and the making of any such payment by City shall in no way
impair or prejudice any right: or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall commence any
legal or equitable action or proceeding to enforce or interpret the provisions of this. Agreement, the
prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including
reasonable attorney's fees and costs, including costs of expert witnesses and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be
deemed received on '(a) the day of delivery if delivered by hand during regular business hours or by
facsimile before or during regular business hours;. or (b) on the third business day following deposit in
the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such
other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of
this section.
22. Governing Law. This Contract shall be interpreted, construed' and enforced in
accordance with the laws of the State of California:
23. Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed to be the ; original, and all of which together shall constitute one and the same
instrument.
24. Entire Agreement. This Agreement, and any other documents incorporated herein by _
specific reference, represent the entire and integrated agreement between Consultant and City. This
Agreement supersedes all prior, oral or written negotiations, ` representations or agreements. ' This
Agreement may not be amended, nor any provision or breach hereof waived, except, in a writing signed
by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be
valid if signed by the City Manager or the Mayor and attested by the City Clerk.
25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this -
reference.
5
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.hq
TO: Honorable Mayor and Members of the City Council
MEETING DATE: December 19,`2000 REPORT DATE: December 14, 2000
FROM: ' James DeStefano, Interim City Manager
TITLE: Award of Engineering Design Services for the Area 3 Slurry Seal and Residential Street Improvement Project.
SUMMARY:
On October 3, 2000, the Public Works Division sent out request for proposals for engineering design services for
Area 3 Slurry Seal and Residential Street Improvement Project. A total of (10) proposals were received on October 19,
2000. The selection committee then short-listed three (3) proposals.
The selection committee concurred that the best qualified consultant is Advanced Applied Engineering, Inc, for the Area 3
Slurry Seal and Residential Street Improvement Project based on their knowledge of local conditions, innovative scope of
work & design approach, public relations views, understanding of the City's needs and cost.
RECOMMENDATION:
It is recommended that the City Council award the engineering design services to Advanced Applied Engineering, Inc. in
an amount not-to-exceed $26,100.00. Furthermore, it is recommended that the City Council authorize a contingency
amount of $5,000.00 for contract amendment(s) to be approved by the City Manager, for a total authorization amount, of
$31,100.00.
LIST OF ATTACHMENTS: X Staff Report Public Hearing
Resolution Bid Specification
Ordinance X Other: Request for Proposal & Consultant's
X Agreement Scope of Work
EXTERNAL DISTRIBUTION:'
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been
reviewed by the City Attorney? X Yes No
2. Does the report require a majority vote? Majority _Yes _ No
3. Has environmental impact been assessed? X N/A- _ Yes _ No
4. Has the,report-been reviewed by-a Commission? X N/A _ Yes _ No
Which Commission?',
5. Are other departments affected by the report? X N/A _ Yes No
Report discussed with`the following affected departments:
REVIEWED BY:
JWIDeStefano Da, G. Liu
Interim City Manager Director of Public Works
CITY COUNCIL REPORT
I AGENDA NO.
MEETING DATE: December '19, 2000
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT:
Award of Engineering Design Services for the Area 3 Slurry Seal and Residential Street Improvement'Project.
ISSUE STATEMENT:
To retain engineering design services for the slurry seal and residential street improvements of Area 3.
RECOMMENDATION:
It is recommended that the City Council award the engineering design services to Advanced Applied Engineering, Inc.. in
an amount not -to -exceed $26,100.00. Furthermore, it is recommended that the City Council authorize a contingency
amount of $5,000.00 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of
$31,100.00.
FINANCIAL SUMMARY:
$730,000.00 of Gas Tax Fund has been budgeted for the Area 3 Slurry Seal and Residential Street Improvement Project;
BACKGROUND/DISCUSSION:
On October 3, 2000, the Public Works Division sent out request for proposals for engineering design services for the Area
3 Slurry Seal and Residential Street Improvement Project as described below:
Area Slurry Seal and Residential Street Improvement Project: This project consists of approximately 23.6 local
street miles to have slurry sealtreatment, with crack seal, and AC pavement and/or base materials removal and
reconstruction in certain areas. Also; three additional residential streets in Area 3 have been identified to receive
Cape Seal treatment. These streets are Castle Rock Road, Glenbrook Drive and Calbourne Drive. Consultant will
complete a comprehensive field review to completely cover the 23:6 miles in this area, which includes the
walking of every street to map and note field conditions from sidewalks, curb and gutters,' pavement distress
requiring repair and crack seal treatment and manholes. The final plans and specificiations should include
attachements for all the slurry and r&r work, making reference and cross reference by specific address and
problem and repair solutions. Problem areas such as tree roots or weakend pavement sections will be reviewed
and recommended for repair or removal made.
A total of ten (10) proposals were received on October 19, 2000. These proposals were first reviewed and evaluated by the
selection committee based on general conformity to the request for proposal, design approach, consultant's understanding
of City's needs, experience of firm & team members, design schedule and cost. The selection committee then short-listed
three (3) proposals. Finally, the selection committee interviewed the three (3) consultants on December 7; 2000. Special
emphasis was placed on the consultant's presentation on the understanding of City's needs, knowledge of local
conditions, ability to keep on schedule & within budget and design approach.
In consideration of the aforementioned criteria, the selection committee concurred that the best qualified consultant is
Advanced Applied Engineering, Inc. for the Area 3 Slurry Seal and Residential Street Improvement Project based on their
knowledge of local conditions, ,innovative scope of work & design approach, public relations views, understanding of the
City's needs and cost.
The fees received ranged from $13,990.00 to $181,820.00. Attached herein are the` consultant's scope of work with
schedule (Attachment "A") and the signed consulting, services agreement.
Prepared by: David G. Liu / John L. Rasin
ATTACHMENT «A„
PROJECT DESIGN
AREA 3 SLURRY SEAL PROJECT.
Includes: Project understanding, design approach, schedule and fees.
Project Understanding
The City of Diamond Bar has a five year Slurry Sean Program for its residential streets
and requires a consultant to conduct an extensive review and tabulate the repairs
needed to be done in conjunction with a slurry seal project 'for area 3 which contains
23.6 miles of streets.
Design Approach
AAE Incorporated' s design team will provide the following deliverables pursuant to the
project schedule which is outlined later in this proposal:
1. A set of construction documents, including plans and specifications, which
reference, by street address, all existing distress conditions and the repair which
the contractor will be required to make.
2. A unit price estimate for all the repairs and slurry sealing plus the Cape Sealing
of Castle Rock Road, Glenbrook Drive and Calbourne Drive.
In preparing the plans and specifications the following tasks will be performed:
Task 1:: Project Definition and Program Development Meeting
Convene an initial, meeting of all design team members and City of Diamond Bar staff.
This meeting will result in the development of a complete list of each of the distress
items -which the Construction Review Teams will be required to observe and locate on
the 23.6 miles of local streets. Additionally a tabulation format for the data should be
developed in order that resurveying be kept to a minimum.
Task 2 Existing Records and Utility Plan Review
The design team will collect all available utility plans and existing street plans in order to
identify and anticipate any conflicts between existing infrastructure and any excavation
or removal which may be part of any required spot repairs.
Task 3: Perform Extensive Field Construction Survey
The design team will utilize the list of distress items and the form developed as a result
of meeting with City staff, to identify, locate and describe all distress items in the
pavement, curb, gutter, sidewalk, manholes, and valve boxes within the, project area.
The survey will be 'conducted on, foot and will be cross-referenced by street address.
Task 4: Prepare Plans Specifications, and Estimates
The data gathered from the field survey will be incorporated into a set of plans and
specifications and related construction quantities and cost estimate for use by the City
in soliciting bids for the repair work, slurry sealing and cape sealing. After review of the
initial submittal by the City, final documents will beprepared reflecting the City's
ATTACHMENT "A"
4W
comments. The specifications will require that the contractor develop and submit for City
approval a traffic control/street closure plan for use while conducting the work.
Task 5. Construction Support
AAE Incorporated will provide the City of Diamond Bar with consultation during the
construction of the project. The design team will provide plan interpretation for any
requests for clarification that the contractor may have. Revisions for changed conditions
will be provided as extra work and will be done in ' a timely manner to minimize
construction delay.
Time allocated for support services during construction is an estimate only. Actual time spent will be based on plan revisions and
other services required during construction "and will be billed in accordance with hourly rates established in the proposal.
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Project
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CADD
Survey
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Tech
Operator
Crew
Staff
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Total Cost
Hourly Rate
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$85
$60
$60
$125
Task 0 1 :
8
8
$1,440
Project Definition and Program Development Meeting
Task 02:
4
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4
8
$1,200
Existing Records and Utility Plans Review
Task 03:
16
16
192
$14,400
Perform Extensive Field Conditions Survey'
Task 04:
16
40
40
$7,320
Prepare Plans,Specifications and Estimate
Task 05:T
--47--T16
$1,740
Construction Support. Services
TOTAL DESIGN FEE $26,100
Time allocated for support services during construction is an estimate only. Actual time spent will be based on plan revisions and
other services required during construction "and will be billed in accordance with hourly rates established in the proposal.
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City d Diamond Bar
ciTr
21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 917654177
(909) 860-2489 • Fax (909) 861-3117
198
Www.CityofDiamondBar.com
October 3, 2000
SUBJECT: Request for Proposals for Professional Engineering Design
Services
To Civil Engineering Firms:'
I. INTRODUCTION
The City of Diamond Bar Public Works Division is soliciting fee proposals to conduct
professional engineering design services for the following projects:
1. Area 3 SIurry Seal Proiect: This project consists of approximately 23.6 local street
miles (Exhibit "A") to have slurry seal treatment, with crack seal, and AC pavement
and/or base materials removal and reconstruction in certain areas. Also, 3 additional
residential streets in Area 3 have been identified to receive Cape Seal treatment.
These streets (entire lengths) are Castle Rock Road, Glenbrook Drive, and Calbourne
Drive. Consultant will complete a comprehensive field review to completely cover
the 23.6" miles in this area, which includes the walking of every street to map and
note field conditions from sidewalks, curb and gutters, pavement distress requiring
Deborah H. O'Connor
repair and crack` seal treatment, and manholes. The final plans and specificiations
Mayor
should include attachements for all the slurry and r&r work, making reference and
cross reference by specific address and problem and repair solutions. Problem areas
Eileen R. Ansari
such as tree roots or weakend pavement sections should be reviewed and
Mayor Pro Tem
recommendations for repair or removal made:
Wen Chang
Council Member
2. Prospectors Road Street Rehabilitation Proiect: Prospectors Road is a residential
collector between Golden Springs Drive and Sunset Crossing Road. There are
Carol Herrera
several areas that have been experiencing distress and pavement fluctuations. This
Council Member
area also has a high level of "cut -through" traffic used by motorists to bypass the
57/60 FWY interchange. Speeding is also an issue along this road and has been the
Robert S. Huff
subject of several Traffic and Transportation Commission meetings. Consultant will `
Council Member`
be required to make recommendations on appropriate mitigation measures as r well as
conduct up to 2 public information meetings regarding these measures. The chosen
measure will be implemented as part of the street rehabilitation plans. Consultant
will also be required to obtain pavement analysis for further rehabilitation
I,
recommendations along Prospectors Road.
R c
Page 2
RFP — Design Services
October 4, 2000
3. Golden Springs Drive Street Rehabilitation Project: Golden Springs Drive, between Torito Lane
and Temple Avenue, is the final segment for street rehabilitation on Golden Springs Drive.
Consultant 'shall include', pavement analysis for rehabilitation recommendationsas well as traffic
engineering for striping modifications/enhancements and recommendations.
4. Walnut Drive Street Rehabilitation Proiect: Walnut Drive, between the westerly City limits to
Lemon Avenue, is heavy with traffic and used as a 60 FWY bypass to and from the City of Industry.
While Walnut Drive is not designated as a truck route, the area is completely light industrial and heavy
truck traffic has continued. Consultant shall include pavement analysis for rehabilitation
recommendations.
5. Peterson Park Drainaue & Irrigation Improvements Proiect•
Peterson Park is a developed nine acre park located at 24142 Sylvan Glen Road. The park suffers from
a high water table, runoff from an adjacent slope and poor percolation into a compacted clay soil.
Drainage across the athletic field is achieved by surface sheetflow, which is blocked in places by the
build up of small berms/ruts. Consultant shall include soils investigation and tests as well as re -design
of irrigation system affected by the proposed drainage improvements.
-I1. PROJECT TIMELINES
All projects are identified in the FY 00-01 Capital .Improvement Program All plans, specifications and cost
estimates shall be completed and ready for approval by the City Council within 5 months after the issuance
of notice to proceed. Construction should commence by Spring of 2001. Consultants should be able to
work within a short timeframe.
III. PROFESSIONAL DESIGN SERVICES
The proposal shall identify each task to be included as part of the project. At a minimum these tasks shall
include: -
1) Meet with the City staff prior to the beginning of work to discuss background, scope, objectives,
and other pertinent details of the project. Consultant shall also attend periodic meetings with City
staff at various stages of the project as needed.
2) Collect and review all existing information pertaining to this project, including the available
improvement and utility plans.
3) Conduct a utility search for all utilities within the project limits. Review the location of the
existing utilities, surface and subsurface structures and proposed improvements. If the
Page 3
RFP Design Services
October 4, 2000
proposed improvements interfere with existing utilities, the consultant shall arrange to have
potholes taken by the utility company. The-consutlant shall secure the necessary right-of-way
and/or permit from all utility companies for the design and construction of the project. The
consultant shall provide the City copies of all utility` correspondences with the completed
construction documents submittal. Retention monies due the consultant will not be released until
all utility correspondence has been submitted.
4) The survey shall be certified by the surveyor or engineer. The survey shall:
A. Locate sufficent topography and take sufficient cross sections to adequately show the
condition of the project site prior to construction. Reduce the data to a form showing
centerline station, offset from centerline; and elevation:
B. Provide in the cross section notes the beginning, intermediate,; and final bench marks
used, complete with reference, description, datum name and year, and closing error.
Use a minimum of two (2) bench marks.
C. Sign, date and submit all original survey notes to the City within fifteen (15)working
days after the completion of the survey.
5) The Consultant shall prepare plans and specifications for the street improvement projects as noted
under the Introduction. The improvement plans shall have plan and profile using linch = 40 feet
horizontal and 1 inch= 4 feet vertical scales. Signing and striping plans shall be at a f inch = 40
feet scale.
Final plans and bid specifications shall be signed and stamped by a Civil Engineer currently
registered in the State of California.
For reconstruction project(s); work copy profiles shall be drawn at a 1 inch = 20 feet scale
horizontally and 1.25 inch = 1 foot scale vertically using a standard profile grid. Proposed: grades
shall be superimposed over existing surface profiles. Work copy street cross sections shall be
drawn to a scale of 1 -inch ='4 feet horizontally and a 1.25 inch =' 1 foot vertically on a standard
profile grid. Proposed improvements shall be superimposed over sections of the existing surface.
The bid specifications shall' be submitted on 3 1/2 inch floppy data disk, in Microsoft Word for
Office 97.
The Consultant shall prepare and submit a cost estimate in a tabular form for each construction
item showing quantity, unit, unit price and total cost. All estimate back-up calculations by plan
sheet shall also be submitted..
6) It is the City's, intention to use the Standard Specifications for Public _Works Construction (latest
Edition), the Standard Plans for Public Works Construction (latest Edition) and the American
Water Works Association (AWWA) 'Standard Specifications, in conjunction with City standard
specifications and plans. The consultant shall provide copies of referenced standard plans from
other sources:
Page 4
RFP -'Design Services
October 4,2000
7) Revise `and/or change plans and related materialsas required as a result of review of the signed
plans by affected utilities or because of errors or omissions in the, plans and specifications. Such
revisions shall be completed in a timely manner so as to avoid or minimize construction delays
and shall not result in any increase in compensation from the City.
8) Provide consultation during construction. The Consultant shall provide any appropriate technical
services, including but not ;limited to, consultation, plan interpretation, and plan revisions
resulting from changed conditions; excluding revisions- required in Item (7) above. -Such
revisions shall be completed in a timely manner so as to avoid or minimize construction delays,.
In the event that plan revisions are required during construction, they shall be considered extra
work and additional compensation shall be made based on the hourly rates established in the
proposal.
IV. CITY' SUPPORT
A. Existing street and utility plans in City's possession.
B. Reproduction of final construction plans and specifications for advertising.
V. PROPOSED FORMAT AND CONTENT
A list of the projects which the consultant is proposing to work on for the City must be provided.
Consultant may choose to propose on a limited set of projects or all the, projects. For all of the
projects noted under the Introduction, the Consultant's response to the ; City's Request for
Proposal should provide the following information, ;using the same format and sequence:
A. Project Team
An organization chart indicating principals and key project team members together with
an indication of their involvement in the project. Also provide resumes of the key
personnel involved with this project including personnel from sub -consultants. For the
project engineer and project manager, include information for three (maximum) recent
projects on his/her record of completion compared to the original project schedule.
B. Firm's Experience
List a maximum of five projects of similar scope which your firm has designed for other
public agencies in the greater Los Angeles area. For each project, provide the following
information: location, owner, construction cost, year the design; was completed, year the
construction was completed, your project manager's and engineer's name.
If any portion of the project is sub -contracted, provide similar information for a
maximum of three projects.
Page 5
RFP - Design Services
October 4, 2000
C. Project Design
Discuss the methods and procedures that will be used in the design of the project.
Provide a list of construction drawingsthat will be prepared for the project. - Also
identify any potential concerns or problems in the design of this project: '
D. Project Scheduling
Provide a schedule identifying milestones for the major tasks in the design of the project,
beginning with the Notice to Proceed.
E. Resource Requirements
Provide a man hour and fee estimate by item identified in Section U. Also provide a total
"Not to Exceed" design fee for the project. Please state all assumptions upon which the
estimates are based.
It should be noted that the amount of retention shall be 10 percent for the contract and a
reduction in the amount of retention percentage will not be allowed. Retention will be
released upon the City's acceptance and approval of the final plans.
F. Fee Schedule -
Provide the hourly rates of all personnel assigned to the project. These rates will be used
to negotiate any additional work the City may request.
G. Agreement
Attachment C is a copy of the City's professional services agreement. A statement
MUST be made in the proposal that all terms and conditions are acceptable.
H. Insurance
Proof of insurance requirements addressed in the professional services agreement of this
Request for Proposal shall be submitted by the selected Consultant upon execution of the
contract for submittal to the City Council_
The selected ;Consultant must submit a "Statement Certifying Insurance Coverage
certifying that the required insurance coverage will be obtained by the Consultant, and
that the Consultant understands said coverage is prerequisite for entering into an
agreement with the City. The Consultant is required to confirm with its insurance carrier
Page 6
RFP - Design Services
October 4, 2000
that it can meet all the requirements for insurance. Failure to ,meet the insurance
regulations asset forth shall result in the consultant's disqualification.
I. References
List of at least three (3) references for similar projects must be provided. Include contact
person, address, and telephone number.
VI. SUBMITTAL OF PROPOSAL
Six (6) copies of the proposal shall be presented in a sealed envelope bearing the name, address
and telephone number of the; individual or entity submitting the proposal and shall be addressed
to MR DAVID G. LIU, DEPARTMENT OF COMMUNITY AND DEVELOPMENT
SERVICES, CITY OF DIAMOND BAR, 21660 EAST COPLEY DRIVE, SUITE 190,
DIAMOND BAR, CA 91765-4177. The envelope shall be clearly marked with the notation
"DO NOT OPEN - PROPOSAL." The proposal shall be deliveredto the addressee on or
before 3:00 P.M. on October 19, 2000.
VII. SELECTION PROCEDURES
Criteria' for the evaluation of the proposals may include, but, need not be limited to, the
following:
A. Completeness of proposal.
B.
Fi
rm' sn
a d key project team member's experience n
ce in
performing rmin similar work..
C. Firm's and key project team member's record in accomplishing work assignments for
projects in the agreed work.
D. Consultant's demonstrated understanding of the scope of work.
E. Quality of work previously performed by the firma
F. The resources and fee required to perform the requested services.
G. The consultant's comments on the professional services agreement.
H. References
A "Short List" of firms will be selected for further consideration and may be contacted to arrange an
interview with City Staff.
I
Page 7
RFP - Design Services
October 5, 2000
VIII. ORAL INTERVIEWS
In addition to the written proposal, each firm may be asked to make an oral presentation to the
Selection Advisory Committee,
The Consultant should have available the project manager and the project engineer to discuss the
following:
A. The major elements of the proposal and be prepared to answer questions clarifying their ;
detailed proposal.
B. A description of previously related experience for key project team member. Work
sample exhibits may also be used.
C. The propose d project design schedule.
D. The proposed man-hour resources and total project design fee.
IX. RIGHT TO REJECT ALL PROPOSALS
The City reserves the right to reduce or revise elements of the scope of work prior to the award
of any contract. Furthermore, the City reserves the right to reject any or all proposals submitted;
and no representation is made hereby that any contract will be awarded pursuant to this Request
for Proposal, or otherwise. All costs incurred in the preparation of the ,proposal, in ;the
submission of additional information and/or in any other aspect of a proposal prior to the award
of a written contract will be borne by the proposer.
The City will provide only the staff assistance and documentation specifically referred to herein
and will not be responsible for any other cost or obligation of any kind which may be incurred by
a proposer. All proposals submitted to the City in response to this Request for Proposal shall
become the property of the City.
X. QUESTIONS
If there are any questions regarding; this Request for Proposal, please contact Mr. John Easin or
me at (909) 396-5672.
Sincerely,
David G. Liu, P.E.
Director of Public Works
Attachments
cc: Jim DeStefano,'Deputy City Manager
ATTACHMENT A
WORK SUBMITTALS FOR CITY REVIEW
The following items shall be submitted to facilitate the City's review of the consultant's design:
Preliminary Plans Submittal
1. Summary of all utilities which will be relocated, adjusted or modified.
2. Preliminary design plans.
Final Plans Submittal
Provide final plans which conform to the approved scope and show all the information and: details needed
to permit construction survey staking directly therefrom. The plans shall incorporate any changes or
additions required as a result of review by the City: and utilities. Submit both the original drawings and
diskettes (See Attachment B).
Submit the originals of the following items for the City's records.
1. All pertinent design correspondence, including responses from utilities and affected Agencies.
2. Construction drawings and reproducible specifications.
3. Cost estimate and all back-up material.
_ I
I
ATTACHMENT B
CITY OF DIAMOND BAR
MAPPING, DOCUMENTATION, & PLAN PREPARATION REQUIREMENTS
MAPPING
To the extent possible, mapping shall be prepared to engineering accuracy (i.e., to two decimal places)
based: on available improvements plans, right-of-way maps, parcel maps, and tract maps. When
information from different sources appears to conflict, assumptions shall be documented and the City
shall be notified in writing.
In preparing maps, drawings, and other exhibits, consultant shall use an acceptable CADD program - i.e.
AutoCAD (latest release).
Preliminary CADD drawings may be plotted on reproducible bond paper. Final CADD drawings shall be
plotted on 4 mil thick Mylar and provided to the City as a deliverable product.
Final CADD drawing files shall be provided to the City on 3 1/2" DOS -formatted, high density (1.44 Mb)
diskettes as a deliverable product.
All final, CADD drawing files shall become the property of the City and may be used subsequently by the
City or is assignee without additional compensation to the consultant.
Changes made to copies of the consultant's original CARD drawings by others does not necessarily
releasetheconsultant from further responsibility or liability for the accuracy or completeness of ,the
information contained in the original CADD drawings.
DOCUMENTS
Document files shall be prepared using Microsoft Word for Office 97.
Final document- files shall be provided to the City .on 3 1/2" DOS -formatted, high density (1.44 Mb)
diskettes as a deliverable product.
All final document files shall become the property of the"City and may be used subsequently by the City
or its assignee without additional compensation to the consultant.
Changes made to copies of the consultant's original documents by others does not necessarily release the
consultant from further responsibility or liability for the accuracy or completeness of the information
contained in the original documents.
i
ATTACHMENT C
CONSULTING SERVICES' AGREEMENT
THIS AGREEMENT is made as of by and between the City of Diamond Barg a
municipal corporation ("City") and ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide
consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated
2000.
B. Consultant represents that it is fully qualified to perform such consulting services.by virtue of
its experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of. the covenants and conditions
herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services to be performed
by Consultant are as described in Exhibit "B" the Consultant's Response, dated , 20,00 to
the City's Request for Proposals.
B. Level of Services/Time of Performance. The level of and time of the specific
services to be performed by Consultant areas set forth in Exhibit "B.
2. Term of Agreement. This Contract shall take effect , 2000, and shall
continue until ,20_ unless earlier terminated, pursuant to the 'provisions herein.
3. Compensation. City. agrees to compensate Consultant for each service which .
Consultant performs to the satisfaction of City in compliance with the schedule. set forth in Exhibit "B."
Payment will be made only after submission of proper invoices in the form specified by City. "Total
payment to Consultant pursuant to this Agreement shall not exceed
dollars
4. General Terms and Conditions. In the event of any inconsistency between the
provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control
5. Addresses.
City: City Manager Consultant: .
City of Diamond Bar
21660 East Copley Drive
Suite 100 '
Diamond Bar, California 91765-4177
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly independent
contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or
otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the
conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement.
- Consultant shall not, at anytime, orin any manner,represent that it or any of its agents or employees are
in any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant under
this Agreement,. and to indemnify and hold City harmless from any and all taxes, assessments, penalties,
and interest asserted against City by reason of the independent contractor relationship created by this
Agreement. In the event that City is audited by any Federal or State agency regarding the independent
contractor status of Consultant and the audit in any way fails to sustain the validity of a' wholly
independent contractor relationship between City and Consultant, then Consultant agrees to reimburse
City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals
relating thereto.
C. Consultant shall fully comply with the workers' compensation law regarding
Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless
from any failure of Consultant to comply with applicable worker's compensation laws. City shall have
the right to offset against the amount of any fees due to Consultant under this Agreement any amount due
to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or
indemnification arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work at the standard of care
and skill ordinarily exercised by members of the profession under similar conditions.
8. Indemnification. Consultant agrees to indemnify the City, its officers, agents,
volunteers, employees, and attorneys against, and will hold and save them and each of them harmless
from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that
may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other
organization arising out of the acts, errors or omissions of Consultant, its agents, employees,
subcontractors, or invitees, including each person or entity responsible for the provision of services
hereunder_
In the event there is more than one person or entity named in the Agreement as a Consultant, then all
obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement carry,
maintain, and "keep in full force and effect, with an insurance company admitted to do business in
California and approved by the City (1) a policy or policies 'of broad -form comprehensive general
liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any
injury, death, loss or damage as a result) of wrongful or negligent acts by Consultant, its officers,
employees, agents, and independent contractors in performance of services under this Agreement; (2)
property damage insurance with a minimum limit of $500,000.00;'(3) automotive liability insurance,' with
minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and
2
omissions) to cover or partially cover damages that may: be the result of errors, omissions, or negligent
acts of Consultant, in an amount; of not less than $1,000,000 per occurrence; and (5) worker's
compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever
is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds
on the policy(ies) as to comprehensive general liability, property damage, and automotive 'liability. The
policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide
that they are primary, and that any insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be non -
renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to
the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior
written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the
insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms
of this Agreement; shall be issued by an insurance company which is admitted to do business in the State
of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's
rating of no less that A VII.
C. Consultant shall submit to City (1) insurance certificates indicating compliance with the
minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements
indicating compliance with all other minimum insurance requirements above, not less that one (1) day
prior to beginning of performance under this Agreement. Endorsements shall be executed on City's
appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form
which the City has agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access to confidential
data of City, private individuals, or employees of the City. Consultant covenants that all data,
documents, discussion, or other 'information developed or received by Consultant or provided for
performance of this Agreement are deemedconfidential and shall not be disclosed by Consultant without
written authorization by City. City shall grant such authorization if disclosure is required by law. All
City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under
this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent
Consultant prepares. reports of a proprietary nature specifically for and in connection with certain
projects, the City shall not, except with Consultant's prior written consent, use the same for other
unrelated projects.
11. " Ownership of Materials. All materials provided by Consultant in the performance of
this Agreement shall be and remain the property of City without restriction or limitation upon its use or,
dissemination' by City.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any
interest, director or, indirect, which may be affected by the services to be performed by Consultant under
this Agreement, or which would conflict in any manner with the performance of its services hereunder.
Consultant further covenants that, in performance of this', Agreement, no person having any such interest
shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest
which would conflict in any manner with the performance of its services pursuant to this Agreement.
3_
B. Consultant covenants not to give or receive any compensation, monetary or
otherwise, to or from the ultimate vendor(s) of hardware or, software to City as a result of the
performance of this Agreement. ,Consultant's covenant under this section shall survive the. termination of
this Agreement.
13. Termination. Either party may terminate this Agreement with or without cause upon
fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this
Agreement during the provision of services on a particular project. The effective date of termination
shall be upon the date specified in the notice of termination; or, in the event no date is specified, upon the
fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay
Consultant for services satisfactorily rendered prior to the effective date of termination. 'Immediately
upon receiving written notice of termination, Consultant shall discontinue performing services.
14. Personnel. Consultant represents that it has, or will secure at its own expense, all
personnel required to perform the services under this Agreement. All of the services required under this
Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the
work shall be qualified to perform such services_ Consultant reserves the, right to determine the
assignment of its own employees to the performance of Consultant's services under this Agreement, but
City reserves the right, for good cause, to require Consultant to exclude any employee from performing
services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation, in the performance of its services" and duties pursuant to this Agreement, and will comply
with all rules and regulationsof City relating thereto. Such nondiscrimination shall include but not be
limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment
advertising; Iayoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship'.
B. Consultant will, in all solicitations or advertisements for employees placed by or
on behalf of Consultant state either that it is an equal . opportunity employer or that all qualified
applicants will receive consideration for employment without regard to race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation.
C. Consultant will cause the foregoing provisions to be inserted in all subcontracts
for any work covered by this Agreement except contracts or subcontracts for standard commercial
supplies or raw materials.
16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor
the performance of any of Consultant's obligations hereunder, without the prior written consent of City,
and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising
hereunder shall be void and of no effect.
17. Performance Evaluation. For any contract in effect for twelve months or longer, a
written annual administrative performance' evaluation shall berequired within ninety (90) days of the
4
first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of
this Agreement. The work product required by this Agreement shall be utilized as the basis for review,
and any comments or complaints received by Cityduring the review period, either orally or in writing,
shall be considered. City shall meet with Consultant prior, topreparing the written report. If any
noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or,
in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances,
codes and regulations of the federal, state, and local governments,
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or
more of the conditions. of performance under this Agreement shall not be a waiver of any other condition
of performance under this Agreement. In no event shall the making by City _of . any payment to
Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which
may then exist on the part of Consultant, and the making of any such payment by City shall in no way,
impair or prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall commence any
legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the
prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including
reasonable attorney's fees and costs, including costs of expert witnesses and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be
deemed received on (a) the day of delivery if delivered by hand during regular business hours or by
facsimile before or during regular business hours; or (b) on the third business day following deposit in
the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to; such
other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of
this section.
22. Governing Law. This Contract shall be interpreted, construed and enforced in
accordance with the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed to be the original, and all of which together shall constitute one and the same
instrument.
24. Entire Agreement. This Agreement, and any other documents incorporated herein by
specific reference, represent the entire and integrated agreement between Consultant and City. This
Agreement supersedes all prior oral or 'written negotiations, representations or agreements. This
Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed
by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be
valid if signed by the City Manager or the Mayor and attested by the City Clerk:
25. Exhibits. All exhibits referred to in this Agreement; are incorporated herein by this
reference.
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.
TO: Honorable Mayor and Members of the City Council
MEETING DATE: December 19, 2000 REPORT DATE: December 14, 2000
FROM: James DeStefano, Interim City Manager
TITLE: Award of Engineering Design Services for the Golden Springs Drive Street Rehabilitation Project
SUMMARY:
On October 3, 2000, the Public Works Division sent out request for proposals for, engineering design services for the
Golden Springs Drive Street Rehabilitation Project. A total of twelve (12)proposals were received on October 19, 2000.
The selection committee then short-listed three (3) proposals.
The selection committee concurred that the best qualified consultant is Dewan, Lundin & Associates for the Golden
Springs Drive Street Rehabilitation Project because of their continued, high standard of excellence working with the City
in the past as well as their presentation on research, innovative scope of work & design approach, public relations views,
understanding of the City's needs, knowledge of local conditions and cost.
RECOMMENDATION:
It is recommended that the City Council award the engineering design services to Dewan, Lundin .& Associates in an
amount not -to -exceed $79,300.00. Furthermore, it is recommended that the City Council authorize a contingency amount
of $8,000.00 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of
$87,300.00.
LIST OF ATTACHMENTS: X Staff Report Public Hearing
Resolution Bid Specification
Ordinance X Other: Request for Proposal & Consultant's
X Agreement Scope of Work
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been
reviewed by, the City Attorney? X Yes No
2. Does the report require a majority vote? Majority Yes _ No
3. Has environmental impact been assessed? X N/A Yes _ No
4. Has the report been reviewed by a Commission? X N/A Yes — No
Which:. Commission?
5. Are other departments affected by the report? X N/A _ Yes — No
Report discussed with the following affected departments:
REVIEWED BY:
JamKDeStefano id . Liu
Interim City Manager Director of Public Works
CITY COUNCIL REPORT
AGENDA NO
MEETING DATE: December 19, 2000
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT:
Award of Engineering Design Services for the Golden Springs Drive Street Rehabilitation Project.
ISSUE STATEMENT:
To retain engineering design services for the street improvements of Golden Springs Drive.
RECOMMENDATION:
It is recommended that the City Council award the engineering design services to Dewan, Lundin & Associates in an
amount not -to -exceed $79,300.00. Furthermore, it is recommended that the City Council authorize a contingency amount
of $8,000.00 for contract aniendment(s) to be approved by the City Manager, for a total authorization amount of
$87,300.00.
FINANCIAL SUMMARY:
$550,000.00 of Prop. C Fund and $50,000.00 of Prop. A Fund have been budgeted for the Golden Springs Drive Street
Rehabilitation Project.
BACKGROUND/DISCUSSION:
On October 3, 2000, the Public Works Division sent out request for proposals for engineering design services for the
Golden Springs Drive Street Rehabilitation Project as described below:
Golden Springs Drive Street Rehabilitation Project: Golden Springs Drive, between Torito Lane and
Temple Avenue, is the final segment for street rehabilitation on Golden Springs Drive. Consultant will
perform pavement analysis for rehabilitation recommendations as well as traffic engineering for striping
modifications/enhancements and recommendations.
A total of twelve (12) proposals were received on October 19, 2000. These proposals were first reviewed and evaluated by
the selection committee based on general conformity to the request for proposal, design approach, consultant's
understanding of City's needs, experience of firm & team members, design schedule and cost. The selection committee
then short-listed three (3) proposals.
Inconsideration of the aforementioned criteria, the selection committee concurred that the best qualified consultant is
Dewan'Lundn & Associates for the Golden Springs Drive Street Rehabilitation Project because of their continued, high
standard of excellence working with the City in the past as well as their presentation on research, innovative scope of
work & design approach, public relations views, understanding of the City's needs, knowledge of local conditions and
cost.
The fees received ranged from $37,120.00 to $109,950.00. Attached herein are the consultant's scope of work with
schedule (Attachment "A") and the signed consulting services agreement.
Prepared b David
p y G Lm /John L. Ilasm
ATTACHMENT «A»
PROJECT APPROACH
Golden Springs Drive Street Rehabilitation Project:
Walnut Drive Street Rehabilitation Project:
Design Review Meeting,
■ In a consultation meeting with the City, the scope of work, procedure for the project
and the precise limits of the project improvements will be reviewed.
■ Review with City staff to obtain specific input related to City goals, and discuss
preliminary issues.
■ Meet with City staff on a continuous, as-needed basis, throughout the design and I
construction phases to ensure that work is expeditiously carried out in keeping with the
City's requirements.
Research
■ Notify all affected Public Utility Companies and identify all underground facilities and
structures.
■ Obtain from the County of Los Angeles and the City of Diamond Bar "as built" plans,
tract maps, centerline ties and bench marks for the project area
k
Utility Coordination
■ Notify all utilities at the start and at 50% design of the location and extent of the work
to ensure that all structures are properly located on the plans. Request utility
companies to pothole at locations with the greatest likelihood of impacting the
w
proposed construction.
■ A copy of all correspondence with utility companies will be provided to the City.
■ Final plans will be sent to each affected utility company prior tobidding of the work
along with notification of when work is anticipated to begin.
Deflection Analysis
■ Non-destructive pavement deflection data shall be gathered from each traveled lane
such that three sensor readings are recorded at each test location at select intervals. i
Road Rater, operator, recorder and traffic control will be provided as necessary.
E
r
IArea 3 Slurry SeaYGolden Spings Ddve/Walnut Drive Dewan, Lundin & Associates • Page 20 s
ATTACHMENT "A"
■ During deflection testing operations, notes of visual pavement conditions and/or
distress, cross streets, presence or absence of curb and gutter, and other such
observations shall be logged.
■ Field data collected shall be processed through a computer. This processing shall
produce a typed tabulation of all data and field notes thereon, which locate the
intersections of cross streets, pertinent landmarks, field conditions, etc. The tabulation
shall include the reading of three Road Rater sensors, as well as the conversion of
Road Rater Sensor Number One to an equivalent Traveling Deflectometer unit.
■ An engineering ;review of test data to isolate or separate limits of similar deflection
response for statistical summary of data (providing the 80th percentile deflection) shall
be made.
Prior to field sampling operations, Underground Service Alert will be notified, all test
locations marked, and a meeting held, if requested, with concerned utilities to relocate
test sites as necessary.
■ Coring and boring of the in-situ roadway materials shall be performed at locations to
determine pavement thicknesses and to obtain subgrade materials for further analysis.
Traffic control shall be provided during sampling operations.
■ The in-place moisture content of the subgrade soil samples removed at each location
shall be determined. Individual orcomposite samples of subgrade material which typify
the materials encountered shall be selected and subjected to R -Value testing for use
in component analysis and/or replacement section.
■ Using the traffic indices or traffic information provided by City of DiamondBar and
existing pavement thickness information determined during coring operations, the 80th
percentile deflection response shall be compared to known pavement models. This
comparison shall produce overlay requirements for -a select design period in
accordance with Caltrans Test Method No. 356, and a service life reading (Nominal
Service Life) for the roadways studied.
■ A registered Civil Engineer shall supervise all operations, review all completed data
and incorporate results, of deflection and materials testing with observed pavement
conditions. Engineered recommendations for alternate methods of pavement
rehabilitation based upon deflection and materials analysis shall be provided.
Area 3 Slu Seal/Golden S 'n s Ddva Walnut
Dnve
rry
Pn 9 Deva.
n, Lundin & Associates Pa
27
s�
ATTACHMENT "A"
Design Survey
0
Locate beginning, intermediate and final bench marks. Locate and identify horizontal
controls used. Set aerial targets for each street.
0
Conduct aerial survey. Aerial survey to show spot elevations and contours at 1 foot
intervals.
N
Mark limits of broken curb and gutter as well as defective sidewalks.
a
Conduct topographic survey and obtain street cross sections at 50 foot intervals for
the sections � requiring reconstruction and construction of curb and gutter, and,at 100
foot intervals for streets requiring overlays. Street cr oss sections to show elevations
of top of curb, gutter flowline, lip of gutter, edge of pavement, lane line, centerline, top
of median curb, and fir�shed surface at median curb.
E
Obtain street cross sections at all BCR's and ECR's.
0
A minimum of two bench marks will be used for each street. Each bench mark will be
described on the plans and in the survey notes.
A report will be provided to the City containing all survey control and cross section
notes.
Preliminary Design
m
Prepare base maps using computer aided drafting (AutoCAD). Plot existing utilities,
existing right-of-ways, etc.
E
Plot existing cross sections at V=4' horizontal and 1.25"=l'verfical scale.
0
Plot work copy profiles at V=20' horizontal and 1.25"=l' vertical scale.
x
Superimpose proposed improvements over existing cross sections.
0
Check the proposed cross sections for accuracy of cross slope. If the proposed cross
slope is less than the minimum required (2%) or more than the maximum permissible
(3%), revise the type of proposed treatment to the street surface.
E
Prepare preliminary street improvement plans at V=40' horizontal and 1"=4',vertical
scale.
0
Develop alternate methods of achieving City's goals, giving consideration to existing
pavement condition as determined by pavement evaluation report. Repair,
rehabilitation, partial and full replacement will be considered.
E
Plot curb and gutter profiles, where applicable.
E
Prepare preliminary signage and striping plans.
Area 3 Sluny SeaYGolden Spifngs Ddveftalnut Dfive Dewan. Lundin & Associates page 22
ATTACHMENT «A»
Prepare preliminary estimate of probable costs in tabular form for each construction
item showing quantity, unit, unit price and total cost. Included with the estimate will be
a back-up of calculations.
Specifications
■ Project specifications will be based on the Standard Specifications for Public Works
Construction (latest edition), and the Standard Plans for Public Works Construction
(latest edition), in conjunction with City standard specifications and plans.
Final Design
Evaluate cross sections and profiles for drive quality.
■ Prepare final street improvement plans. Inaddition, provide copies of all calculations,
cross sections and other support data to City.
■ Title sheet will show:
a Title.
a Vicinity and location map with plan sheet index and scale.
a Utility and plan legends.
a Bench marks, basis of bearings:
a General and master construction notes.
a Standard signature and title blocks.
a Utility notes, contact names and telephone numbers.
■ Detail sheets will include:
a Typical street sections for various sections indicating rehabilitation treatments.
a Drainage modification details. -
a Construction notes and quantities.
■ Plan and profiles will include:
a Topography between street centerline to right-of-way and beyond as necessary,
a Right-of-way limit lines (existing and proposed).
a Utility location plot.
o Construction notes and quantity estimates.
o Typical sections and details.
a Street centerline and top of curb profile.
Area 3 Slurry SeaMolden Springs DdveMalnutDrive Dewan, Lundin & Associates Page,23
ATTACHMENT "A"
■ Prepare final striping and signage plans. Final plans to include:
o Removal and/or construction of existing and/or proposed traffic features where
L applicable.
o Traffic striping (traffic lanes, crosswalks, etc.)
a Traffic signing.
o Pavement markings and markers:
■ Prepare project specifications, final cost estimates and bid package.
■ Final plans will be plotted on 4 mil thick mylar and delivered to the City on IBM
compatible floppy disks. These plans will be signed and stamped by a,Civil Engineer
currently registered in the State of California.
i
Agency Coordination
Submit plans, where applicable to other public agencies, CalTrans and City of Industry,
for permitprocessing and approval.
Quality Control/quality Assurance
■ DLA will use the 'critical path method of management for this project. A schematic
critical path will be submitted at the beginning of the project. This C.P.M. chart will
identify milestones and critical' dates. The critical path will identify the order in which
critical items are to be completed. Throughout the project and before the drawings are
submitted to the City, a department review is implemented. This review will be
performed by Mr. Walter Lundin, P. E. Plans will be reviewed for accuracy, dimensional
errors and conformity before presented for review.
f
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Area 3 SlunySeat Golden Springs Ddveffalnut Drive Dewan, Lundin & Associates Page 24
ATTACHMENT "A"
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CST
City of Diamond Bar
21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177
(909)860-2489 • Fax (909) 861-3117
C'r k„Ha�
�j98q
www.Cityoft)iamondBar.com
October 3, 2000
SUBJECT: Request for Proposals for ProfessionalEngineering Design `
Services
To Civil Engineering Firms: ;
T. INTRODUCTION
The City of Diamond Bar Public Works Division' is soliciting fee proposals to conduct
professional engineering design services for the following projects:
1. Area 3 Slurry Seal Project: This project consists of approximately 23.6 local street
miles (Exhibit "A") to have slurry seal treatment, with crack seal, and AC pavement
and/or base materials removal and reconstruction in certain areas. Also, 3 'additional
residential streets in Area 3 have been identified to receive Cape Seal treatment.
These. streets (entire lengths) are Castle Rock Road,,Glenbrook Drive, and Calbourne
Drive. Consultant will complete a comprehensive field review to completely cover
the 23.6 miles in: this area, which includes the walking of every street to map and
note field' conditions from sidewalks, curb and gutters, pavement distress requiring -
Deborah H. O'Connor
repair and crack seal treatment, and manholes. The final plans and specificiations
Mayor
should include attachements for all the slung and r&r work, making reference and
cross reference by specific address and problem and repair, solutions. Problem areas
Eileen R. Ansari-
such as tree roots or : weakend pavement sections should be' reviewed : and
Mayor Pro Tem
recommendations for repair or removal made.,
Wen Chang
Council Member
2. Prospectors Road Street Rehabilitation Proiect: Prospectors Road' is a residential
collector between Golden Springs Drive and Sunset Crossing Road. There are
Carol Herrera
several areas that have been experiencing distress and pavement fluctuations. This
Council Member
area also has a high level of "cut -through" traffic used by motorists to bypass the
57/60 FWY interchange. Speeding is also an issue along this road and has been the
Robert S. Huff
subject of several Traffic and Transportation Commission meetings. Consultant will
Council Member
be required to make recommendations on appropriate mitigation measures, as well as
conduct up to 2 public information meetings regarding these measures. The chosen
measure will be implemented as part of the street rehabilitation plans: Consultant
will also be required to obtain pavement analysis for further rehabilitation'
recommendations along Prospectors Road.
Receded paper
Page 2
RFP - Design Services
October 4, 2000
3. Golden Springs Drive Street Rehabilitation Proiect: Golden Springs Drive, between Torito Lane
and ; Temple Avenue, is the final segment for street rehabilitation on Golden Springs Drive.
Consultant shall include pavement analysis for rehabilitation recommendations as well as traffic
engineering for striping modifications/enhancements and recommendations.
4. Walnut Drive Street Rehabilitation Proiect: Walnut Drive, between the westerly City limits to
Lemon Avenue, is heavy with traffic and used as a 60 FWY bypass to and from the City of Industry.
While Walnut Drive is not designated as a truck route, the area is completely light industrial and heavy
truck traffic has continued. Consultant shall include pavement analysis for rehabilitation
recommendations.
5. Peterson Park Drainage & Irr L-ation Iniurovements Protect:
Peterson Park is a developed nine acre park located at 24142 Sylvan Glen Road. The park suffers from
a high water table, runoff from an adjacent slope and poor percolation into a compacted clay soil.
Drainage across the athletic field is achieved by surface sheet flow, which is blocked' in places by the
build up of small berms/ruts. Consultant shall include soils investigation and tests as well as re -design
of irrigation system affected by the, proposed drainage improvements.
II. PROJECT TIMELINES
All projects are identified in the FY 00-01 Capital Improvement Program. All plans, specifications and cost
estimates shall be completed and ready for approval by the City Council within 5 months after the issuance
of notice to proceed. Construction should commence by Spring of 2001. Consultants should be able to
work within a short time frame:
III. ;PROFESSIONAL DESIGN SERVICES
The proposal shall identify each task to be included as part of the project. At a minimum these tasks shall
include:
1) Meet with the City staff prior to the beginning of work to discuss background, scope, objectives,
and other pertinent details of the project. Consultant shall also attend periodic meetings with City
staff at various stages of the project as needed.
2) Collect and review all existing information pertaining to this project, including the available
improvement and utility plans:
3) Conduct a utility search for all utilities within the project limits. Review the location of the
existing utilities, surface and subsurface structures and proposed improvements. If the
Page 3
RFP - Design Services
October 4, 2000
proposed improvements interfere with existing utilities, the consultant shall arrange to have
potholes taken by the utility company. The consutlant shall secure the necessary right-of-way
and/or permit from all utility companies for the design and construction of the project. The
consultant shall provide the City copies of all utility correspondences with the completed
construction documents submittal. Retention monies due the consultant will not be released until
all utility correspondence has been submitted.
4) The survey shall be certified by the surveyor or engineer. The survey shall:
A. Locate sufficent topography and take sufficient cross sections to adequately show the
condition of the project site prior to construction. Reduce the data to a form showing
centerline station, offset from centerline, and elevation.
B. Provide in the cross section notes the beginning, intermediate, and final benchmarks
used, complete with reference, description, datum name and year, and closing error.
Use a minimum of two (2) bench marks.
C. Sign, date and submit all original'survey notes to the City within fifteen (15) working
days after the completion of the survey.
5) The Consultant shall prepare plans and specifications for the street improvement projects as noted
under the Introduction. The improvement plans shall have plan and profile using finch = 40 feet
horizontal and I inch = 4 feet vertical scales. Signing and striping plans shall be at a 1 inch = 40
feet scale.
i
Final plans and bid specifications shall be signed and stamped by a Civil Engineer currently
registered in the State of California.
For reconstruction project(s), work copy profiles shall be drawn at a 1 inch = 20 feet scale
horizontally and 1.25, inch =' 1 foot scale vertically using a standard profile grid. Proposed grades
shall be superimposed over existing' surface profiles. Work copy street cross sections shall be
drawn to a scale of 1 -inch = 4 feet horizontally and a 1.25 inch =' 1 foot vertically on a standard
profile grid. Proposed improvements shall be superimposed over sections of the existing surface.
The bid specifications shall be submitted on 3 1/2 inch floppy data disk, in Microsoft Word for
Office 97.
The Consultant shall prepare and submit a cost estimate in a tabular form for each construction
item showing quantity, unit, unit price and total cost. All estimate back-up calculations by plan
sheet shall also be submitted.
6) It is the City's intention to use the Standard Specifications for Public Works Construction (latest
Edition the Standard tandard Plans for Public Works Construction (latest. Edition) and .the American
Water Works Association (AWWA)-Standard Specifications, in conjunction with City standard .
specifications and plans. The consultant shall provide copies of referenced standard plans from
other sources.
Page 4
RFP — Design Services
October 4, 2000
7) Revise and/or change; plans and related materials as required as a result of review of the signed
plans by affected utilities or because of errors or omissions in the plans and specifications. Such
revisions shall be completed in a timely manner so as to avoid or minimize construction delays
and shall not result in any increase in compensation from the City.
8) Provide consultation during construction. The Consultant shall provide any appropriate technical
`services, including but not limited to, consultation, plan interpretation, and planrevisions
resulting from changed conditions, excluding revisions required in Item (7) above. Such
revisions shall be completed in a timely manner so as to avoid or minimize construction delays.
In the event that plan revisions are required during construction, they shall be considered extra
work and additional compensation shall be made based on the hourly rates established in the
proposal.
IV. CITY SUPPORT
A. Existing street and utility plans in the City's possession.
B. Reproduction of final construction plans and specifications for advertising.
V. PROPOSED FORMAT AND CONTENT
A list of the projects which the consultant is proposing to work on for the City must be provided.
Consultant may choose to propose on a limited set of projects or all the projects. For all of the
projects noted under the Introduction, the Consultant's response to the City's Request for
Proposal should provide the following information, using the same format and sequence;
A. Project Team
An -organization chart indicating principals and key project team members together with
an indication of their involvement in the project. Also provide resumes of the key
personnel involved with this project including personnel from sub -consultants. For the
project engineer and project manager, include information for three (maximum) recent
projects on his/her record of completion compared to the original project schedule: '
B. Firm's Experience
List a maximum of five projects of similar scope which your firm has designed for other
public agencies in the greater Los Angeles area. For each project, provide the following
information: location, owner, construction cost, year the design was completed, year the
construction was completed, your project manager's and engineer's name.
If any portion of the project is sub -contracted, provide similar information for a
maximum of three projects.
Page, 5
RFP - Design Services
October 4, 2000
C. Project Design
Discuss the methods and procedures that will be used in the design of the project.
Provide a list of construction drawings that will be prepared for the project. Also
identify any potential concerns or problems in the design of this project.
D. Project Scheduling
Provide a schedule identifying milestones for the major tasks in the design of the project,
beginning with the Notice to Proceed.
E. Resource Requirements
Provide a roan hour and fee estimate by item identified in Section H. Also provide a total
"Not to Exceed" design fee for the project. Please state all assumptions upon which the
estimates are based.
It should be noted that the amount of retention shall be 10 percent for the contract and a
reduction in the amount of retention percentage will not be allowed. 'Retention will be
released upon the City's acceptance and approval of the final plans.
F. Fee Schedule
Provide the hourly rates of all personnel assigned to the project. These rates will be used
to negotiate any additional work the City may request.
G. Agreement
Attachment C is a copy of the City's professional services agreement. A statement
MUST be made in the proposal that all terms and conditions are acceptable.
H. Insurance
Proof of insurance requirements addressed in the professional services agreement of this
Request for Proposal shall be submitted by the selected Consultant upon execution of the
contract for submittal to the City Council_
" The selected Consultant must submit a "Statement Certifying Insurance Coverage"
certifying that the required insurance coverage will be obtained by the Consultant, and
that the Consultant 'understands said coverage is prerequisite for entering into an
agreement with the City. The Consultant is required to confirm with its insurance carrier
Page 6
RFP Design Services
October 4, 2000
that it can meet all the requirements for insurance. Failure to meet the insurance
regulations as set forth shall result in the consultant's disqualification:
I. References
List of at least three (3) references for similar projects must be provided. Include contact
person, address, and telephone number.
VI. SUBMITTAL OF PROPOSAL
Six (6) copies of the proposal shall be presented in a sealed envelope bearing the name, address
and telephone number of the individual or entity submitting the proposal and shall be addressed
to MR. DAVID G LIU, ,DEPARTMENT OF COMMUNITY AND DEVELOPMENT
SERVICES, CITY OF DIAMOND BAR, 21660 EAST COPLEY DRIVE, SUITE 190,
DIAMOND BAR, CA 91765-4177. The envelope shall be clearly marked with the notation
"DO NOT OPEN -,PROPOSAL." The proposal shall be delivered to the -addressee on or
before 3:00 P.M. on October 19, 2000.
VII. SELECTION PROCEDURES
Criteria for the evaluation of the proposals may include, but need' not be limited to, the
following:
A. Completeness of proposal.
B. Firm's and key project team member's experience in performing similar work.
C. Firm's and key project team member's record in accomplishing work assignments for
projects in the agreed work.
D. Consultant's demonstrated understanding of the scope of work.
E. Quality of work previously performed by 'the firm.
F. The resources and fee required to perform the requested services.
G. The consultant's comments on the professional services agreement.
H. References
A "Short List" of firms will be selected for further consideration and may be contacted to arrange an
interview with City Staff.
Page
RFP - Design' Services
October 5, 2000
VIII. ORAL INTERVIEWS
In addition to the written proposal, each firm may be asked to make an oral presentation to the
Selection Advisory Committee.
The Consultant should have available the project manager and the project engineer to discuss the
following:
A. The major elements of the proposal and be prepared to answer questions clarifying their
detailed proposal.
B. A description of previously related experience for key project team member. Work
sample exhibits may also be used.
C. The proposed, projectdesign schedule.
D. The proposed man-hour resources and total project design fee.
IX. RIGHT TO REJECT ALL PROPOSALS
The City reserves the right to reduce or revise elements of the scope of work prior to the award
of any contract. Furthermore, the City reserves the right to reject any or all proposals submitted;
and no representation is made hereby that any contract will be awarded pursuant to this Request
for Proposal, or otherwise. All costs incurred in the preparation of the proposal, in the
submission of additional information and/or in any other aspect of a proposal prior to the award
of a written contract will be borne by the proposer.
The City will provide only the staff assistance and documentation s ecificall 'referre
p y d to herein
and
willnot be respo,nsible for any other cost or obligation of an kind which may g y y be incurred by
a proposer. All proposals submitted to the City in response to this Request for Proposal shall
become the property of the City.
X. QUESTIONS
If there are any questions regarding this Request for Proposal, please contact Mr. John Basin or
me at (909) 396-5672.
Sincerely,
David G. Liu, P.E.
Director of Public Works
Attachments _
cc: Jim DeStefano, Deputy City Manager
ATTACHMENT A
WORK SUBMITTALS FOR CITY REVIEW
The following items shall be submitted to facilitate the City's review of the consultant's design:
Preliminary Plans Submittal
1. Summary of all utilities which will be relocated, adjusted or modified.
2. Preliminary design plans.
Final Plans Submittal
Provide final plans which conform to the approved scope and show all the information and details needed
to permit construction survey staking directly therefrom. The plans shall incorporate any changes or
additions required as a result of review by the City and utilities. Submit both the original drawings and
diskettes (See Attachment B).
Submit the originals of the following items for the City's records.
1. All pertinent design correspondence, including responses from utilities and affected Agencies.
2. Construction drawings and reproducible specifications.
3. Cost estimate and all back-up material.
ATTACHMENT B
CITY OF DIAMOND BAR
MAPPING, DOCUMENTATION, & PLAN PREPARATION REQUIREMENTS-
MAPPING
To the extent possible, mapping shall be preparedtoengineering accuracy (i.e., to two decimal places)
based on available improvements plans, right-of-way maps, parcel maps, and tract maps. When
information from different sources appears to conflict, assumptions shall be documented and the City
shall be notified in writing.
In preparing maps, drawings, and other exhibits, consultant shall use an acceptable CADD program - i.e.
AutoCAD (latest release).
Preliminary CADD drawings may be plotted on reproducible bond paper. Final CADD drawings shall be
plotted on 4 mil thick mylar and provided to the City as a deliverable product.
Final CADD drawing files shall be provided to the City on 3 1/2" DOS -formatted, high density (1.44 Mb)
diskettes as a deliverable product.
All final CADD drawing files shall become the property of the City and may be used subsequently by the
-City or its assignee without additional compensation to the consultant.
Changes made to copies of the consultant's original CADD drawings by others does not necessarily
release the consultant from further responsibility or liability for the accuracy or completeness of the
information contained in the original CADD drawings.
DOCUMENTS
Document "files shall be prepared using Microsoft Word for Office 97.
Final document files shall be provided to the City' on 3 1/2" DOS -formatted, high density (1.44 Mb)
diskettes as a deliverable product.
All final document files shall become the property of the City and may be used subsequently' by the City
or its assignee without additional compensation to the consultant.
Changes made to copies of the consultant's original documents by others does not necessarily release the
consultant from , further responsibility or liability for the accuracy or 'completeness of the information
contained in the original documents.
ATTACHMENT C
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of by and between the City of Diamond Bar, a
municipal corporation ("City") and , ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide
consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated
2000.
B. Consultant represents that it is fully qualified to perform such consulting services by virtue of
its experience and the training, education and expertise of its principals and employees:
NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions
herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services to be performed
by Consultant are as described in Exhibit "B" the Consultant's Response, dated ; 2000 to
the Cit Request ...quest for Proposals.
.B. Level of Services/Time of Performance. The level of and time of the specific
services to be performed by Consultant are as set forth in Exhibit "B."
2. Term of Agreement. This Contract shall take effect 2000, and shall
continue until ,20 unless earlier terminated pursuant'to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service which
Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B."
Payment will be made only after submission of proper invoices in the form specifiedby City. Total
payment to Consultant pursuant to this Agreement shall not exceed
dollars
4. General Terms and Conditions. In the event ,of any inconsistency between the
provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control.
5. Addresses.
City: City Manager Consultant:
City of Diamond Bar
21660 East Copley Drive
Suite 100
Diamond Bar, California 91765-4177
1
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly independent
contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or
otherwise act on behalf of City as an agent:' Neither City nor any of its agents shall have control over the
conduct of ,Consultant or any of Consultant's employees, except as set forth in this Agreement.
Consultant shall not, at any time, or in any,manner, represent that it or any of .its agents or employees are
in any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant. under ;
this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties,
and interest asserted against City by reason of the independent contractor relationship created by this
Agreement. In the event that City is audited by any Federal or State agencyregardingthe independent
contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant agrees to reimburse
City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals
relating thereto.
C. Consultant shall fully comply with the workers' compensation law regarding
Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless
from any failure of Consultant to comply with applicable worker's compensation laws. City shall have
the right to offset against the amount of any fees due to Consultant under this Agreement any amount due
to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or
indemnification arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work at the standard of care
and skill ordinarily exercised by members of the profession under similar conditions.
8. Indemnification. Consultant agrees to indemnify the City, its officers, agents,
volunteers, employees, and attorneys against, and will hold and save them and each ofthemharmless
from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that
may be asserted or claimed_ by any person, firm, entity, corporation, political subdivision or other
organization arising out of the acts, errors or omissions of Consultant, its agents, employees,
subcontractors, or invitees, including each person or entity responsible for the provision of services
hereunder.
In the event there is more than one person or entity named in the Agreement as a Consultant, then all
obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company admitted to do business in
'California and approved by the City (1) a policy or policies of broad -form comprehensive general
liability insurance with minimum limits of'$1,000,000.00 combined single limit coverage against any
injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers,
employees, agents, and independent contractors in ;performance of services under this Agreement; (2)
property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with
minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and
2
omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent
acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's
compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever
is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds
on the policy(ies) as to comprehensive general liability, propertydamage, and automotive liability. The
policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide
that they are primary, and that any insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be non -
renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to
the policy) by. the insurance carrier without the insurance carrier giving City thirty (30) day's prior
written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the
insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms
of this Agreement; shall be issued by an insurance company which is admitted to do business in the State
of California or which is approved in writing by the City; and shall be placed with a current A.M. BestIs
rating of no less that A VII.
C. Consultant shall submit to City (1) insurance certificates indicating compliance with the
minimum worker's compensation insurance requirements above, and (2)' insurance' policy endorsements
indicating compliance with all other minimum insurance requirements above, not less that one (1)' day
prior to beginning of performance under this Agreement. Endorsements shall be executed, on City's
appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form
which the City has agreed in writing to accept.
10. Confidentiality. Consultant in the course' of its duties may have access to confidential
data of City, private individuals, or employees of the City. Consultant covenants that all data,
documents, discussion, or other information developed or received by Consultant or provided for
performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without
written authorization by City. City shall grant such authorization if disclosure is required by law. All
City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under
this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent
Consultant prepares reports of a proprietary nature specifically for and in connection with certain
projects, the City shall not, except with Consultant's prior written consent, use the same for other
unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the performance of
this Agreement, shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City.
I
12. Conflict of Interest.
i
A. Consultant covenants that it presently has no interest and shall not acquire any
interest, director or indirect, which may be affected by the services to be performed by Consultant under -
this Agreement, or which would conflict in any manner with the performance of its services hereunder.
Consultant further covenants that, in performance of this Agreement, no person having any such interest
shall be employed by ,it. Furthermore, Consultant shall avoid the appearance of having any interest
which would conflict in any manner with the performance of its ant services pursuant
to
_ p, this Agreement.
3
B. Consultant covenants not to give or receive any compensation, monetary or
otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result :of the
performance of this Agreement. Consultant's covenant under this section shall survive the termination of
this Agreement.
13. Termination. Either party may terminate this Agreement with or without cause upon
fifteen (15) days' written notice to the other party, However, Consultant shall not terminate this
Agreement during the provision of services on a particular project. The effective date of termination
shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the
`fifteenth (15th) day following delivery of the notice. In the event of such termination,City agrees to pay
Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately
upon receiving written notice of termination, Consultant shall discontinue performing services.
14. Personnel. Consultant represents that it has, or will ' secure at its own expense, all
personnel required to perform the services under this Agreement. All of the services required under this
Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the
work shall be qualified to perform such services. Consultant reserves the right to determine the
assignment of its own employees to the performance of Consultant's services under this Agreement, but
City reserves the right, for good cause, to require Consultant to exclude any employee from performing
services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation, in the performance of its services and duties pursuant to this Agreement, and will comply
with all rules and regulations' of City relating thereto. Such nondiscrimination shall include but not be
limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by or
on behalf of Consultant state either that it is an equal opportunity employer or that all qualified
applicants will receive consideration for employment without regard to race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation.
C. Consultant will cause the foregoing provisions to be inserted in all subcontracts
for any work covered by this Agreement except contracts or subcontracts for standard commercial
supplies or raw materials.
16. Assignment. 'Consultant shall not assign or transfer any interest in this Agreement nor
the performance of any of Consultant's obligations hereunder, without the prior written consent of City,
and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising
hereunder shall be void and of no effect.
17. Performance Evaluation. For any contract in effect for twelve months or longer, a
written annual administrative performance evaluation shall be required within ninety (90) days of the
4
first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of
this Agreement. The work product required by this Agreement shall be utilized as the basis for review,
and any comments or complaints received by City during the review period, either orally or in writing,
shall be considered. City shall meet with Consultant prior to preparing the, written report. > If any
noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or,
in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances,
codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or
more of the conditions of performance under this Agreement shall not be a waiver, of any other condition
of performance under this Agreement. In no event shall the making by City of any payment to
Consultant constitute: or be construed as a waiver by City of any breach of covenant, or any default which
may then exist on the part of Consultant, and the making of any such payment by City shall in no way
impair or prejudice any, right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall commence any
legal or equitable action or proceeding to enforce or interpret the provisions of this ` Agreement, the
prevailing party in such action or proceeding shall be entitled to recover its costs- of suit, including
reasonable attorney's fees and costs, including costs of expert witnesses,and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be
deemed received on (a) the day of delivery if delivered by hand during regular business hours or by
facsimile before or during regular business hours; or (b) on the third business 'day following deposit in
the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such
other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of
this section.
22. Governing Law. This Contractshall be interpreted, construed and enforced in
accordance with the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed to be the original, and all of which together shall constitute one and the same
instrument.
24. Entire, Agreement. This Agreement, and any other documents -incorporated herein by
specific reference, represent the entire and integrated agreement between Consultant and City. This
Agreement supersedes ' all prior oral or written negotiations, representations or agreements. This
Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed
by the parties which i
expressly refers to this
Agreement. Amendments on behalf of the City will only be
valid if signed by the City Manager or the Mayor and attested by the City Clerk.
25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this
reference.
5
CITY OF DIAMOND BAR
AGENDA REPORT'
AGENDA NO. ,
TO: James OeStefano, Interim City Manager
MEETING DATE: December 19, 2000 REPORT DATE: December 14, 2000
FROM: Bob Rose, Community Services Director
TITLE: Award of Contract for the Design of Drainage and Irrigation System Improvements at Peterson Park
SUMMARY: The City Council has authorized $280,000 in the 2000/01 FY Budget for the design and
construction of drainage and irrigation system improvements at Peterson Park. Staff released a request for
proposals (RFP) and received six proposals in response. After a review of the proposals, the two most
responsive firms were interviewed by staff. DMC Design Group, Inc. was determined to be the most qualified
firm.
RECOMMENDED ACTION: It is recommended that the City Council award the contract for the design of
drainage and irrigation system improvements at Peterson Park to DMC Design Group, Inc. in the amount not
to exceed $35,723, plus a contingency amount of $3,577 for reimbursabies and potential additional services
that may be necessary including duplication services and development of as -built plans, for a total
authorization of $39,300.
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
Resolution(s) Bid Specifications
Ordinance(s) X Other: Request For Proposals (RFP)
X Agreement Proposal submitted by DMC Design Group, Inc. (on
file in City Clerk's Office)
Scope of Services
Fee Breakdown
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:'
1. Has the resolution, ordinance or agreement been
reviewed by the City Attorney? X Yes_ No
2. Does the report require a majority vote? X Yes _ No
3. Has environmental impact been assessed? N/A Yes No
4. Has the report been reviewed by a Commission? Yes X No
What Commission? N/A
5. Are other departments affected by the report? X Yes _ No
Which Department? Public Works
REVIEWED BY:
J esIDeSte no B&1=�
ob Rose
Interim pager Community Services Director
CITY COUNCIL REPORT
MEETING DATE: December 19, 2000
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT: Award of Contract for the Design of Drainage and Irrigation System Improvements
at Peterson Park
Issue Statement
This contract will result in the development of alternatives to resolve the drainage and irrigation, problems at
Peterson Park and the plans and specifications necessary to obtain a contractor to construct the park
improvements. City Council approval is required for contracts in excess of $15,000.
Recommendation
It is recommended that the City Council award the contract for the design of drainage and irrigation system
improvements at Peterson Park to DMC Design Group, Inc. in the amount not to exceed $35,723, plus a
contingency amount of $3,577 for reimbursables and potential additional services that may be necessary
including duplication services and development of as -built plans, for a total authorization of $39,300.
Financial Summary
$280,000 is included in the 2000/01 FY Budget for the design and construction of drainage and irrigation
system improvements at Peterson Park.
Background
Since its opening in 1990, Peterson Park has suffered drainage problems on the athletic fields and in the tot
lot. With the construction of the skate park, drainage from that facility needs to be placed underground, rather
than flow across the surface of the athletic fields. The current irrigation system now takes about 12 hours to
complete watering the'entire park. With the park open until 10:00 p.m., watering occurs while the park is in
use by the public. The irrigation system needs to be split so that the watering time can be cut. This will make ;
it possible to water the park with no patrons in the park. In order to get a plan to resolve these issues, staff
released an RFP. Six firms responded to the RFP and after staff review,of the proposals, the two most
responsive firms were interviewed. Staff has determined that the most qualified firm for this project is DMC
Design Group, Inc.
Discussion
DMC Design Group, Inc. will do an extensive survey and geotechnical testing of Peterson Park to determine
the reasons for the drainage problems. They will investigate the tot lot drainage issue and evaluate the park
irrigation system. After a review of the results of their work, DMC Design Group, Inc. will develop alternative
methods to resolve the park's problems. They will then perform a value engineering analysis to determine the
most cost-effective methods to recommend to staff. After approval by staff, DMC, Design Group, Inc. will
develop plans and specifications. Staff will then bring the plans and specifications to the City Council for
approval to bid for the construction of the improvements. DMC Design Group, Inc. will provide support to staff,
inspectors and the contractor during the construction of the project. Their final task will be to provide as -built
plans of the completed construction
Prepared by:
Bob Rose, Community Services Director
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of December 19.2000 by'and between the City `of Diamond Bar, a
municipal corporation ("City") -and DMC Desigg Group Inc., ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide consulting
services to City as set forth in Exhibit "A", the City's Request for Proposals dated October 3, 2000.
B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its
experience and the training; education and expertise of its principals and employees.
NOW, TEEREFORE, in consideration of performance by the parties of the covenants and conditions herein
contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scopeof the specific services to be performed by
Consultant areas described in Exhibit "B" the Consultant's Response, dated October 19, 2000 to the City's
Request for Proposals for Professional Engineering Design Services/Peterson Park Drainage & Irrigation
Improvements Project in the City of Diamond Bar.
B. Level of Services/Time of Performance. The level of and time of the specific services
to be
performed b
Consultant are as set forth in
p y Exhibit B.
i ,
2. Term of Agreement. This Contract shall take effect December 19, 2000, and shall continue
until June 30, 2002, unless earlier terminated pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service which Consultant
performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be
made only after submission of proper invoices in the form specified by City. Total payment to Consultant
pursuant to this Agreement shall not exceed Thirty-five Thousand, Seven Hundred and Twenty-three Dollars
($35,723), plus a contingency of Three thousand Five Hundred and'Seventy-seven Dollars ($3,577) for a total
not to exceed amount of Thirty-nine Thousand Three Hundred Dollars ($39,300).
4. General Terms and Conditions. In the event of any inconsistency between the provisions
of this Agreement and Consultant's proposal, the provisions of this Agreement shall control.
5. Addresses.
City: James DeStefano Consultant: DMC Design Group, Inc.
Interim City Manager David Cosper, P.E.
City of Diamond Bar 170 N. Maple Street, Suite 101
21660 East Copley Drive, Suite 100 Corona, CA 92880
Diamond Bar, CA 91765-4177
2
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly independent
contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or
otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the
conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant
shall. not, at anytime, or in any manner, represent that it or any of its agents or employees are in any manner
agents, or, employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this
Agreement, and to indemnify and hold City harmless from any and all taxes assessments penalties, and
interest asserted against City by reason of the independent contractor relationship created by the Agreement.
In the event that City is audited by any Federal or State agency regarding the independent contractor status
of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor
relationship between City and. Consultant, then Consultant agrees to reimburse City for all costs,including
accounting and attorney's fees, arising out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law regarding
Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from
any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to
offset against the amount of any fees due to Consultant under this Agreement any amount due to City from
Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification
arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work at the standard of care and
skill ordinarily exercised by members of the profession under similar conditions.
8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers,
employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions,
claims, damages to persons or property, penalties, obligations; or liabilities that may be asserted or claimed by
any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors
or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity
responsible for the provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as a Consultant, then all
obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain,
and keep in full force and effect, with an insurance company admitted to do business in California and
approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with
minimum limits of $1,000,000',00 combined single limit coverage against any injury, death, loss or damage
as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent
contractors in performance of services under this Agreement; (2) property damage insurance with a minimum
limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of
$500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages
that maybe the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than
$1,000,000 per occurrence; and (5) worker's compensation insurance with'a minimum limit of $500,000.00
or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers
shall be named as additional insureds on thepolicy(ies) as to comprehensive general liability, property damage,
and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and
automobile liability shall provide that they are primary, and that any insurance maintained by the City shall
be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be non -renewed,
canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by
the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof.
Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this
Agreement; shall be issued by an insurance company which is admitted to do business in the State of California
or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less
that A VII.
C. Consultant shall submit to City (1) insurance certificates indicating compliance with the
minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements
indicating compliance with all other minimum insurance requirements above, not less that one (1) day. prior
to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate
standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has
agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access to confidential data
of City, private individuals, or employees of, the City. Consultant covenants that all data, documents,
discussion, or other information developed or received by Consultant or provided for performance of this
Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City
upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination
of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary
nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior
written consent, use the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the performance of this
Agreement shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any
interest, director or indirect, which may be affected by the services to be performed by Consultant under this
Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant
further covenants that, in performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any
manner with the performance of its services pursuant to this Agreement.
B. Consultant covenants not to -give or receive any compensation, monetary or otherwise,
to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this
Agreement. Consultant's covenant under this section shall survive the termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without cause upon fifteen
(15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during
the provision of services on a particular project. The effective date of termination shall be upon the date
specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day
E
following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services'
satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice
of termination, Consultant shall discontinue performing services.
14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel
required to perform the services under this Agreement. All of the services required under this Agreement will
be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified
to perform such services. Consultant reserves the right to determine the assignment of its own employees to
the performance of Consultant's services under this Agreement, but City reserves the right, for good cause,
to require Consultant to exclude any employee from performing services on City's premises.
15. Non-Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status,
national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the
performance of its services and duties pursuant to this Agreement, and will comply with all rules and
regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following:
employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by or on
behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will
receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national
origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for
any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw
materials.
16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the
performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any
attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall
be void and of no effect.
17. Performance Evaluation. For any contract in effect for twelve months or longer, a written
annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary
of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The
work product required by this Agreement shall be utilized as the basis for review, and any comments or
complaints received by City during the review' period, either orally or in writing, shall be considered. City shall
meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found,
City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement
as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes
and regulations of the federal, state, and local governments.
19. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of anyone or more
of the conditions of performance under this Agreement shall not be a waiver of any other condition of
perfo
rman
ce under
this Agreement. In no event shall the making by City of any payment to Consultant
constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist
on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any
right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal
or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party
in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees
and costs, including costs of expert witnesses and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed
received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before
or during regular business hours; or (b) on the third business day following deposit in the United States mail,
postage prepaid; to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties
may, from time to time, designate in writing pursuant to the provisions of this section.
22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance
with the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed to be the original, and all of which together shall constitute one and the same
instrument.
24. Entire Agreement. This Agreement, and any other documents incorporated herein by
specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement
supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly
refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager
or the Mayor and attested by the City Clerk.
25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference.
12/1.4/2000 12:23 9095498102
DMC
DESIGN GROUP
Psi 02�
PETERSON PARK DRAINAGE AND IRRIGATION IMPROVEMENT PROJECT IJP"w tem
CITY OF DIAMOND BAR
12114tD4
ENGINEERINGDESIGN
SERVICES
WORD 'TOTAL
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ESttMATEO TOTAL LABOR FLOURS
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$520
55 524,
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TOTAL DIRECT Cos $5.
Approach
APPROACH
UNDERSTANDING
Our Project Team has thoroughly reviewed the City of Diamond Bar's Request for Proposals for
Engineering Design Services for the Peterson Park Drainage and Irrigation Improvement
Project. On October 11, 2000, DMC discussed with Mr. John ilasin of the City of Diamond Bar
project parameters, requirements and clarifications. ` Discussions were also conducted with Mr.
Bob Rose, Parks and Recreation Director for the City of Diamond Bar. To further understand
the project requirements, numerous site visits were conducted by each of our Project Team
members between October 9, 2000 and October 13, 2000.'
Based upon our review, the park appears to have a number of drainage concerns. The most
serious concern is the subterranean drainage surfacing primarily in the left and center field
portions of the east diamond. The subterranean water source apparently has its sources from
the hilly area to the east of the park. The high water table and a history of surface springs in
this area support this conclusion. A concrete Swale surrounds the park at the base of the hilly
area; ,however, the water is bypassing this drainage facility and ;surfacing in the lower outfield
areas of the east field. The ball fields are relatively flat, so surface water drains very slowly in a
southwesterly -direction to a drop structure at the south end of bothball fields. To properly
address this drainage issue, the source: of the drainage water and its depth must be determined'
a
through subsurface exploration and a filtered drainage system design and constructed to either
intercept the water before surfacing in the field or provide a means for the water to drain away
after surfacing.
Other drainage issues include the following:
• An exposed drainage outlet from the skate board park is producing -a very large mud hole
and exposing the City to possible liability issues. To ;properly, address this, a drain pipe
needs to be constructed from the outlet structure to the drop structure and backfilled;
The drop structure has ;a surface grate approximately 1 -foot below the surrounding ground
surface. A number of small drain pipes (approximately 4" diameter) surface above the grate
and drain into the drop structure. Due to the low lighting levels and active nature of this
park, the drop structure is a safety hazard. At a minimum, the grate needs to be raised to
the level of the surrounding surfaces and the smaller drainpipes lowered below grade.
• The tot lot does not drain properly. A -filtered drain needs to be constructed in the center of
the lot to allow water that builds up in the tot lot to be drained away.
• Overall, the playing fields are very flat and drain slowly, causing mud bogs and soft spots in
the playing fields. Strategically placed filtered drains and regrading of existing surfaces to
allow localized drainage to these facilities would eliminate much of this.
The existing irrigation system was installed at the time the park was originally constructed. It is
a single, continuous circuit, requiring a full 12 hours to complete a watering cycle. It is the
10
_. .DESIGNGA$ ___
Approach
City's desire to redesign the irrigation system to provide for at least two separate circuits,
possibly three, to reduce overall watering time to less than 6 hours.
Because this park is heavily used, construction of the drainage and irrigation improvements e
must impact the park, in terms of down time and damage, as little as possible. This may
require a phased construction approach or the use of construction methods or materials, such
As prefabricated filtered drain pipe, that is easily installed with little damage to the park.
It is our understanding that the City of Diamond Bar is requesting a full range of professional
engineering design services necessary to identify and design. specific drainage and irrigation
system improvements and prepare plans, specifications and estimates: for these improvements.
REQUIRED SERVICES '
It is further understood that the City an the following services by the consultant in
designing these improvements:
Proiect Management _
Day to day direction of Project Team members in completing project goals, including:
✓ Monthly progress meetings with City staff and affected agencies;
✓ -Preparation of agendas, minutes, and action; items
✓ Facilitation of progress meetings;
✓ "Schedule updates and review;
✓ Weekly staff meetings.
• Development and implementation of a Project Work Plan;
• Development and implementation of Project QA/QC Plan;
Assistance to City staff in preparing necessary project documents for approval by City
staff, Commissions, City Council and other agencies.
Preliminary' Engineering
• Research utility records, "As-Builts" plans and plans of "projects in progress" to identify
needs, potential underground utility conflicts and to develop base sheets for the design
and engineering of necessary improvements. Coordination of this effort will involve the
following agencies:
✓ City of Diamond Bar Public Works Department;
✓ -Los Angeles County Department of Public Works.
• Analyze existing drainage patterns and existing drainage facilities and develop
modification/enhancement recommendations to be incorporated in the final construction'
documents
Analyze existing irrigation systems and develop modification/enhancement
recommendations to be incorporated in the final construction documents;
Conduct subsurface explorations to assess the current subterranean drainage
conditions and make recommendations regarding drainage improvements;
DESIGN GITOUP
Approach
• Perform a field review to assess all field conditions, including the existing' condition of
sidewalks, driveways, curbs and gutters, drainage, and utilities;
• Topographic design -level surveys, as required, to establish site culture;
• Prepare a hydraulic/hydrology study to determine drainage needs;
• Perform a value engineering analysis of alternative drainage and irrigation methods.''
The analysis:will evaluate the costs of various methods and the potential impacts each.
alternative has to the City and its residents. Recommendations resulting from the
analysis will be incorporated into a summary report and used to prepare the final plans.
Final PS&E's
• Prepare engineering accurate plans of proposed roadway rehabilitation improvements,
with necessary, dimensions and details. Plans will be prepared'' to the following
standards_
✓ AutoCAD Release 14;
✓ 24" x 36" drawing borders in "Paper Space";
✓ Base map X -referenced into 'Model Space';
✓ `Scale: 1" = 40' Plan View.
Prepare construction detail sheets, detailing specific design requirements of the project;
Prepare special provisions of the specifications in accordance with Word 97 format,
using:
✓ The Green Book (latest edition)
✓
1,999 State of California Standard Specifications and Plans for Traffic Signing and
Striping Construction.
Prepare estimates of quantities and project costs in Excel 97 spreadsheet format.
Project Closeout
• Submittal of all electronic files;
Submittal of all journals, meeting minutes, correspondences and project documents,
Exit interview with client.
MANAGEMENT PLAN
DMC's project approach is based on a proactive Project Management Plan that originates with
our Proposal and is finalized and initiated with the Notice to Proceed. In summary, our.
Management Plan will communicate to each member of the Project Team the organization and
communication procedures, task; descriptions and assignments, schedule requirements, cost
and resource budgets, project data and design guidelines.
One of the key steps in preparing a useful Management Plan is the development of a detailed
Project Work Plan. To develop this plan, a series of interface meetings will take place among
the members of the Project Team to clearly identify the multiple activities required to complete
the project. These activities will include not only specific project tasks, but also agency reviews
12 , -M�
.DESIGN GAMU91 '.
Approach
and approvals, quality control processes and milestones for deliverables. Assignment of
responsibilities for each ,activity will also be designated. In developing this detailed Project
Work Plan, many of the potential project constraints are identified, ways to expedite the project
are developed, and the avenues of communication among team members are increased at this
initial stage of the project..
The ability to clearly communicate information, such as scope, cost, schedules, and technical
matters, is a vital element of any project. A coordinated effort among the various team
members is required to achieve an integrated program that, in turn, is necessary to deliver
quality services within strict -budgetary and time constraints. Coordination requires effective
and frequent communication among Project Team members.
Key to the entire Management Plan and subsequent success of the project is the role of the
Project Manager. The Project Manager Js responsible for oversightand coordination of all
project activities, meshing the technical requirements through a proactive, hands-on
management approach. The Project Manager is the sole contact person between DMC and the
City, interfacing with all City departments as well as with outside utility agencies. The Project
Manager will be responsible .for project documentation, including scheduling, preparation of
agendas and meeting notes, and assignment of action items for meetings between the City,
sub -consultants and other agencies.
QUALITY CONTROL
DMC will develop a defined Quality Control (QC) Plan specific to the project. We will manage
quality throughout the life of the project, not merely "check it" at the end of the project. QC will
be integrated into work plan rand applied continuously and at strategic points in the work
process. Our Quality AssurancelQuality Control (QA/QC) program includes procedures for
bath administrative and technical controls, such as project files, routing of correspondence,
checking/back-checking procedures, design notebooks, check lists, etc,
WORK PLAN
Based upon our understanding of the project, we anticipate the ;project will be completed in 4
phases. Those specific phases and their specific tasks are as follows:
PROJECT MANAGEMENT
Task 1.1— Kick off Meeting
Upon notification by the City of Project Award, a meeting will be immediately scheduled with
-
key personnel to
discuss final project parameters, contacts and project ; schedule. It is
anticipated that the City will 'provide DMC with a Notice to Proceed at this meeting.
Task 1.2 — Project Schedule
Upon issuance of a Notice to Proceed by the City, DMC will prepare a control -level schedule,
using Microsoft Project Schedules v. 4.0, detailing specific delivery dates and meetings,
including monthly update meetings with City staff. The schedule is instrumental in providing the
13
DESIGNG7�
Approach
City assurances of project schedule compliance. The schedule will be updated monthly and
provided to the City in a monthly project update report that also includes a narrative of'other
project activities, includingcontacts made and action items achieved/remaining.
Task 1;3 — Project Meetings
The Project Manager willschedule monthly; progress meetings with . assigned .City staff and
other affected agencies. The Project Manager willprepare and submit a draft agenda of the
meeting to the City prior to the meeting. Agendas will be provided at the meeting by DMC.
Project aspects, such as the updated schedule, deliverables, contacts, data received, etc., will
be discussed. Action items will be identified and properly assigned to project team personnel
or City staff. The Project Manager will keep and prepare project -meeting notes and submit to
those in attendance within five days of the meeting.
Task 1.4 — Progress Reports
The Project Manager will; prepare a monthly Progress Report throughout the duration of the
project that will include a narrative section detailing progress completed the previous: period and
progress planned for the following period, updated schedules and action items assignment list,
minutes of the meetings held the previous month and a complete list of contacts. A Progress
Report will be submitted with the monthly invoice for work completed.
PHASE 2 — PRELIMINARY ENGINEERING
Task 2.1— Research /Data Collection
Research, collect and inventory record information, such as:
As -built drawings . Pertinent in -progress drawings . Existing geotechnical
reports
Assessor Maps . Existing utility drawings and . Right-of-way maps
maps
Records of . Existing survey information . Available drainage Reports
Survey
Task 2.2 — Site Visits
Existing park conditions, drainage` facilities and supporting improvements, such as curb, gutter,
sidewalks and driveways will be inventoried by thoroughly walking Peterson Park. Drainage
deficient areas will be located and measured and pictures taken. A meeting will be scheduled
with the City of Diamond Bar's Parks and Recreation personnel to review the drainage ;and
irrigation issues. Deficiency inventory records and supporting pictures will be assembled into a
project binder and used during the preparation of construction documents (Phase 3) to confirm
field conditions.
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DESIGN G1�
Approach
Task 23 — Geotechnical Investigations
A comprehensive geotechnical investigation will be completed along the eastern edge of the
park, to determine subterranean drainage flows and drainage recommendations. Specifically, ;
the following activities will be completed:
Review readily, available background materials, including geotechnical reports, published
maps, plans, and aerial photographs pertinent to the project site;
• A site reconnaissance to observe the existing park drainage conditions and mark proposed
boring locations for utility clearance;
Perform subsurface exploration consisting of drilling, logging and sampling 3 small diameter
borings, approximately 5 to 10 feet deep. Drainage quantities, levels and directions of will
be estimated;
• Prepare a written report presenting findings, conclusions and recommendations for drainage
considerations.
Task 2.4 — Design Survey
Field surveys, -will be completed of the project area to sufficiently determine the vertical and
horizontal alignment of the park and its facilities, including:
. Topography of project area (100 feet beyond the project limits);
• Sewer/storm drain inverts.
Neat and accurate 'survey notes will be kept. Data will be reduced to adequately show
centerline station, offset from centerline and elevations. Beginning, intermediate and final
benchmarks used, complete with reference, description, datum name and year and closing
error will be included in the notes. The notes ;will be certified by the surveyor and submitted to
the City within fifteen (15) days after completion of survey.
Task 2.5 Base Mapping
Utilizing research documents and field survey data, DMC will develop a project area base maps
at 1" = 40' of the park.
Task 2.6 — Utility Coordination
DMC will identify all utilities within the project limits and develop contacts each the utility
company. A Request for Record Information letter will be prepared and submitted to the utility
companies during the initial stages of this project. At the 65% plans preparation stage, a
Preliminary Notice will be prepared and sent to the utility companies with a copy of the
preliminary plans, notifying the utilities of the proposed project and requesting the utilities to
identify and report any utility conflicts. A final notice will be prepared and sent to the utility
companies with a copy of the signed final plans. All contact with the utilities will be recorded
and logged. All letters and notices sent to the utility companies will be sent by certified mail.
The City will be immediately notified of any known conflicts and assist the City in resolving the
DESIGN GRDLA ,
Approach
conflicts. During the electronic transfer of project data to the City, a complete Utility Log will
provided to the City.
Task 2.7 — Drainage Study
DMC will complete a drainage 'study of the park. The drainage study will identify drainage
requirements, determine the adequacy of existing facilities, identify the size and location of new
facilities and preliminary costs for these improvements. The study will focus on construction
approaches the impact that park the least in terms of down time and damage to the playing
fields.
Task 28 — Irrigation System Improvement Study'
DMC will review the existing drainage systemand develop irrigation system improvements that
produce the desired results. The study will identify specific requirements, including the need for
new facilities; such as a new water meter and/or controller and preliminary costs for the
improvements.
Task Z9 — Project Design Concept Report
DMC will prepare a detailed written report presenting the findings, conclusions and
recommendations pertaining to the design and construction of the proposed improvements.
Included in the report will be the findings of the Geotechnical Investigation, Drainage Study and
Irrigation System Improvement Study, a base map of the project showing the limits of proposed
improvements and a preliminary estimate of project costs. The PDC Report will be used to
guide the design team in preparing final construction 'documents for the project.
PHASE 3 — FINAL PS&E'S
Task 3.1— Plans
Plans necessary to construct the project will be prepared in AutoCAD 14 format. Plans will be
submitted to the City for review and approval at the 65% and 100% complete stages. It is
anticipated the following sheets will be prepared for this project:
• Title/index' Sheets — A title/index sheet will be prepared and will include, at a minimum,
project title and number, signature blocks, location map general notes, construction notes,
and an index map;
Construction Detail Sheet Design features will be prepared at V=4' scale or as
appropriate;
• Drainage Improvement Plans - Drainage improvements will be shown in plan view 1"= 40'
(H), With finish surface and invert elevations shown at all grade breaks, direction changes
and connection points. Areas to be reshaped to 'accommodate local drainage requirements
will be shown;
• Irrigation System Improvement Plans — Proposed irrigation 'system improvements will be
prepared in plan view at 1' = 40' scale.
16;x``
DESIGN GROUP__
I
Approach
Task 32 — Specifications
DMC will prepare the technical specifications. Specifications will be submitted to the City at the
100% and Complete stage for City review and approval. All specifications will be prepared in
Word 97 format.
Task 3.3 — Estimates
DMC will determine project quantities and unit costs for the project. A preliminary Engi'neer's
Estimate will be submitted to the City for approval at the complete stage. All estimates will be
prepared in Excel 97=spreadsheet format.
Task 3.4 — Site Walk
Prior to final submittal, the Project Engineer and appropriate design staff will walk the site,
looking for offsite conditions or special design requirements that were not addressed in the
plans or specifications. Existing culture, such as park furniture, fencing, field obstacles, etc. will
be inventoried against the plans. Necessary` changes will be.incorporated into the plans and
specifications prior to submittal to the City.
Task 3.5 — Reviews
Copies ,of plans and specifications will be submitted to the City. The Project Team will be
available to answer questions the City may have during their review. It is assumed that five (5)
days is all that is necessary for City review. Should the review take longer, DMC` will contact,
the City to check on progress. Redline plans received from the City will be reviewed by the
Project Team. Questions or concerns regarding changes will be reviewed with the City prior to
incorporating any changes into the plans.
Task 3.6 —Transfer of Project Files
All electronic and hard document files, including plans, specifications, estimates,
correspondence, meeting agendas and minutes, and other related project documents will be
inventoried and submitted to the City. All plans will be submitted in AutoCAD 14. All other
documents will be submitted in Word 97 or Excel 97 depending upon the application.
PHASE 4 — ADDITIONAL SUPPORT
Task 4.1— Bid Support
DMC will assist the City in obtaining responsible bids for the construction of improvements by.
providing assistance to the City during the bidding phase, including attending the pre-bid
meeting, responding to questions regarding the design, attending the bid ropening, reviewing
the bid ''results, preparing the bid abstract, making a recommendation to the City regarding
lowest responsible bidder, and attending the City Council meeting to award the contract.
17
DESIGN GR�iIiF=
i
IT
�T
City of Diamond Bar
_
II 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177
(9o9) 860-2489 • Fax (909) 861-3117
ljg9
www.CityofDiamondRar.com
October 3, 2000
SUBJECT; Request for Proposals for Professional' Engineering Design
Services
To Civil Engineering Firms:
I. INTRODUCTION
The City of Diamond Bar Public Works Division is soliciting fee proposals to conduct
professional engineering design services for the following projects:
L Area 3 Slurry Seat Proiect: This project consists of approximately 23.6 local street
miles. (Exhibit "A") to have slurry seal treatment, with crack seal, and AC pavement
and/or base materials removal and reconstruction in certain areas. Also, 3 additional
residential streets in Area 3 have been identified to receive Cape Seal' treatment.
These streets (entire lengths) are Castle Rock Road, Glenbrook Drive, and Calbourne
Drive. Consultant will complete a comprehensive field review to completely cover
the 23.6miles in this area, which includes the walking of every street to map and
note field conditions from sidewalks, curb and gutters, pavement distress requiring _
Deborah H. O'Connor
repair and crack seal treatment, and manholes. The final plans and specificiations
Mayor
should include attachements for all the slurry and r&r work; making reference and
cross reference by specific address and problem and repair, solutions. Problem areas
Eileen R. Ansad
such' as tree roots or weakend pavement sections should be reviewed and
Mayor Pro Tem
recommendations for repair or removal made.
Wen Chang
Council Member
2. Prospectors Road Street Rehabflitation Proiect: Prospectors Road is aresidential
collector between Golden Springs Drive and Sunset Crossing Road. There are
Carol Herrera
several areas that have been experiencing distress and pavement fluctuations. _ This
Council', Member
area also has a high level of "cut -through" traffic used by motorists to bypass the
57/60 FWY interchange. Speeding is also an issue along this road and has been the
Robert S. Huff
subject of several Traffic and Transportation Commission meetings. Consultant will
Council Member
be required to make recommendations on appropriate mitigation measures as well as
conduct up to 2 public information meetings regarding these measures. The chosen
measure will be implemented as part of the street rehabilitation plans. Consultant
will also be required to obtain pavement analysis for further rehabilitation
recommendations along Prospectors Road.
Recycled paper
Page 2
RFP Design Services
October 4, 2000
3. Golden SorinEs Drive Street Rehabilitation Proiect: Golden Springs Drive, between Torito Lane
and Temple Avenue, is the final segment for street rehabilitation on Golden Springs Drive.
Consultant shall include pavement analysis for rehabilitation recommendations as well'as traffic
engineering for striping modifications/enhancements and recommendations.
4. Walnut Drive Street Rehabilitation Proiect: Walnut Drive, between the westerly City limits to
Lemon Avenue, is heavy with traffic and used as a 60 FWY bypass to and from the City of Industry.
While Walnut Drive is not designated as a truck route, the area is completely light industrial and heavy
truck traffic has continued. Consultant shall include pavement analysis for rehabilitation
recommendations.
5. Peterson Park Drainage & Irrigation Improvements Proiect-
Peterson Park is a developed nine acre park located at 24142 Sylvan Glen Road. The park suffers from
a high water table, runoff from an adjacent slope and poor percolation into a compacted clay soil.
Drainage across the athletic field is achieved by surface sheet flow, which is blocked in places by the
build up of small berms/ruts. Consultant shall include soils investigation and tests as well as re -design
of irrigation system affected by the proposed drainage improvements.
II. PROJECT TIMELINES
All projects are identified in the FY 00-01 Capital Improvement Program. All plans, specifications and cost
estimates shall be completed and ready for approval by the City Council within S months after the issuance
of notice to proceed. Construction should commence by Spring of 2001. Consultants shouldbe able to
work within short time frame.,
III. PROFESSIONAL DESIGN SERVICES
The proposal shall identify each task to be included as part of the project. At a mininnan these tasks shall
include:
1) Meet with the City staff prior to the beginning of work to discuss background, scope, objectives,
and -other pertinent details of the project. Consultant shall also attend periodic meetings with City
staff at various stages of the project as needed.
2) Collect and review all existing information pertaining to this project, including the available
improvement and utility plans.
3) Conduct a utility search for all utilities within the project limits. Review the location of the
existing utilities, surface and subsurface structures and proposed improvements. If the
i
Page 3
RFP -Design Services
October 4, 2000
proposed improvements interfere with existing utilities, the consultant shall arrange to have
potholes taken by the utility company. The consutlant shall secure the necessary, right-of-way
and/or permit from all utility companies for the design and construction of the project. The
consultant shall provide the City copies of all utility correspondences with the completed
construction documents submittal. Retention monies due the consultant will not be released until
all utility correspondence has been submitted.
4) The survey shall be certified by the surveyor or engineer. The survey shall:
A. Locate sufficent topography and take sufficient cross sections to adequately show the
condition of the project site prior to construction. Reduce the data to a form showing
centerline station, offset from centerline, and elevation.
B. Provide in the cross section notes the beginning, intermediate, and final bench marks
used, complete with reference, description, datum name and year, and closing error.
Use a minimum of two (2) bench marks.
C. Sign, date`and submit all original survey notes to the City within fifteen (15) working
days after the completion of the survey.
5) The Consultant shall prepare plans and specifications for the street improvement projects as noted
under the Introduction. The improvement plans shall have plan and profile using linch = 40 feet
horizontal and 1 inch= 4 feet verticalscales. + Signing and striping plans shall be at a 1 inch = 40
feet scale.
Final plans and bid specifications shall be signed and stamped by a Civil Engineer currently
registered in the State of California.
For reconstruction project(s),' work copy profiles shall be drawn at a 1 inch = 20 sfeet scale
horizontally and 1.25 inch =`1 foot scale vertically' using a standard profile grid., Proposed grades
shall be superimposed over existing surface profiles. Work copy street cross sections shall be
drawn to a scale of 1 -inch = 4 feet horizontally and a 1.25 inch = 1 foot vertically on standard
profile grid. Proposed improvements shall be superimposed over sections of the existing surface.
The bid specifications shall be submitted on 3 1/2 inch floppy data disk, in Microsoft Word for
Office' 97.
The Consultant shall prepare and submit a cost estimate in a tabular form for each construction
item showing quantity, unit, unit price and total cost. All estimate back-up calculations by plan
sheet shall also be submitted:
6) It is the City's intention to use the Standard Specifications for Public Works Construction (latest
Edition), the Standard Plans for Public Works Construction (latest Edition) and the American
Water Works Association (AWWA) Standard Specifications, in conjunction with City standard
specifications and plans. The consultant shall provide copies of referenced standard plans from
other sources.
Page 4
RFP - Design Services
October 4, 2000
7) Revise and/or change plans and related materials as required as a result of review of the signed
plans by affected utilities or because of errors or omissions in the plans and specifications. Such
revisions shall be completed in a timely manner so as to avoid or minimize constructiondelays
and shall not result in any increase in compensation from the City.
8) Provide consultation during construction. The Consultant shall provide any appropriate technical
services, including but not limited to, consultation, plan interpretation, and plan revisions
resulting from changed conditions, excluding revisions required in Item (7) above. Such
revisions shall be completed in a timely manner so as to avoid or minimize construction delays.
In the event that plan revisions are required during construction, they shall be considered extra
work and additional compensation shall be made based on the hourly rates established in the
proposal.
IV. CITY SUPPORT
A. Existing street and utility plans in the City's possession.
B. Reproduction of final construction plans and specifications for advertising.
V. PROPOSED FORMAT AND CONTENT
A list of the projects which the consultant is proposing to work on for the City must be provided.
Consultant may choose to propose on a limited set of projects or all the projects. For all of the
projects noted under the Introduction, the Consultant's response to the City's Request for
Proposal should provide the following information, using the same format and sequence:
A. Project Team
An organization chart indicating principals and key project team members together with
an indication of their involvement in the project. Also provide resumes of the key
personnel involved with this project including personnel from sub -consultants. For the
project engineer and project manager, include information for three (maximum) recent
projects on his/her record of completion compared to the original project schedule.
B. Firm's Experience
List a maximum of five projects of similar scope which your firm has designed for other
public agencies in the greater Los Angeles area. For each project, provide the following
information: location, owner, construction cost, year the design' was completed, year the
construction was completed, your project manager's and engineer's name.
If any portion of the project is sub -contracted, provide similar information for a
maximum of three projects.
Page 5 -
RFP = Design Services
October 4, 2000
C.
Project Design
Discuss the methods and procedures that will be used in the design of the project.
Provide a list of construction drawings that will be prepared for the project. Also
identify any potential concerns or problems in the design of this project.
D.
Project Scheduling
Provide a schedule identifying milestones for the major tasks in the design of the project,'
beginning with the Notice to Proceed.
E.
Resource Requirements
Provide a man hour and fee estimate by item identified in Section H. Also provide a total
"Not to Exceed" design fee for the project. Please state' all assumptions upon which the
estimates are based.
It should be noted that the amount of retention shall be 10 percent for the contract and a
reduction in the amount of retention percentage will not be allowed. Retention will be
released upon the City's acceptance and approval of the final plans.
F.
Fee Schedule
Provide the hourly rates of all personnel assigned to the project. These rates will be used
to negotiate any additional work the City may request.
G.
Agreement
Attachment C is a copy of the City's professional services agreement. A statement
MUST' be made in the proposal that all terms and conditions are acceptable.
FL
Insurance
Proof of insurance requirements addressed in the; professional services agreement of this
Request for Proposalshallbe submitted by the selected Consultant upon execution of the
contract for submittal to the City Council.
The selected Consultant must submit a "Statement Certifying Insurance Coverage"
certifying that the required insurance coverage will be obtained by the Consultant, and
that the Consultant understands said coverage is prerequisite for entering' into an
agreement with the City. The Consultant is required to confirm with its insurance carrier
Page'6
RFP —`Design Services
October 4, 2000
that it can meet all the requirements for insurance. Failure to meet the insurance
regulations as: set forth shall result in the consultant's disqualification.
L References
List of at least three (3) references for similar projects must be provided. Include contact
person, address, and telephone number.
VI. SUBMITTAL OF PROPOSAL -
Six (6) copies of the proposal shall be presented in a sealed envelope bearing the name, address
and telephone number of the individual or entity submitting the proposal and shall be addressed
to MR. DAVID G. LIU, DEPARTMENT OF COMMUNITY AND DEVELOPMENT
SERVICES, CITY OF DIAMOND BAR, 21660 EAST COPLEY DRIVE, ,SUITE 190,
DIAMOND BAR, CA 91765.4177. The envelope shall be clearly marked with, the notation
"DO NOT OPEN PROPOSAL." The proposal shall be delivered to the addressee on or
before 3:00 P.M. on October 19, 2000.
VII. SELECTION PROCEDURES
Criteria for the evaluation of the proposals may include, but need not be limited to, the
following:
A. Completeness of proposal.
B. Firm's and key project team member's experience in performing similar work.
C. Firm's and key project team member's record in accomplishing work assignments for
projects in the agreed work.
D. Consultant's demonstrated understanding of the scope of work.
E. Quality of work previously performed by the firm.
F. The resources and fee required to perform the requested services,
G. The consultant's continents on the professional services agreement.
H. References
A "Short List" of firms will be selected for further consideration and may be contacted to arrange an
interview with City Staff.
Page.?
RFP -Design Services
October 5, 2000
- VIII. < ORAL INTERVIEWS
In addition to the written proposal, each firm may be asked to make an oral presentation to' the
Selection Advisory Committee.
The Consultant should have available the project manager and the project engineer to discuss the
following:
A. The major elements of the proposal and be prepared to answer questions clarifying their
detailed proposal.
B. A description of previously related experience for key project team member. Work
sample exhibits may also be used.
C. The proposed project design schedule.
D. The proposed man-hour resources and total project design fee.
IX. RIGHT TO REJECT ALL PROPOSALS
The City reserves the right to reduce or revise elements of the scope of work prior to the award
of any contract. Furthermore, the City reserves the right to reject any or all proposals submitted;
and no representation is made hereby that any contract will be awarded; pursuant to this Request
for Proposal, or otherwise. All costs incurred in the preparation of the proposal, in the
submission of additional information and/or in any other aspect of a proposal prior to the award
of a written contract will be borne by the proposer.
The City will provide only the staff assistance and documentation specifically referred to herein
and Will not be responsible for any other cost or obligation of any kind which may be incurred by
a proposer. All proposals submitted to the. City in response to this Request for Proposal shall
become the property of the City.
X. QUESTIONS
If there are any questions regarding this Request for Proposal, please contact Mr. JohnBasin or
me at (909) 396-5672.
Sincerely,
David G. Liu, P.E. 41
Director of Public Works
Attachments
cc: Jim DeStefano Deputy City Manager
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.
TO: James DeStefano, Interim City Manager
MEETING DATE: December 19, 2000 REPORT DATE: December 14, 2000
FROM: Bob Rose, Community Services Director
TITLE: Extension of Vendor Services for Sport Court Re -Surfacing
SUMMARY Per the Purchasing Ordinance, awards for services to a single vendor shall not exceed
$15,000 without prior authorization from the City Council. The City has the need to re -surface seven basketball
courts and three tennis courts in the public parks. The estimated cost to complete this work is $18,000. There
is $20,000 included in the 2000/01 FY Budget for this work. Staff is seeking City Council authorizationto
extend the purchase order amount for California Surfacing Company, the most qualified company that
responded to the RFP, to complete this work.
RECOMMENDED ACTION: It is recommended that the City Council authorize additional Sport Court Re -
Surfacing be performed by California Surfacing Co. in the amount not to exceed $20,000 for the 2000/01 Fiscal
Year.
LIST OF ATTACHMENTS X Staff Report _ Public Hearing Notification
Resolution(s) — Bid Specifications
Ordinance(s) Other:
_' Agreement
EXTERNAL DISTRIBUTION;
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been
reviewed by the City Attorney? N/A _ Yes No
2. Does the report require a majority vote? X Yes _ No
3. Has environmental impact been assessed? N/A _ Yes _ No
4. Has the report been reviewed by a Commission? _ Yes X No
What Commission?' N/A
5. Are other departments affected by the report? X Yes _ No
Which? Finance
REVIEWED BY:
JamesDeStefa ` o Bo Rose
Interim City Ma ager Community Services Director
-
CITY COUNCIL REPORT
MEETING DATE December 19, 2000
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT: Extension of Vendor Services for Sport Court Re -Surfacing
Issue Statement
Per the Purchasing Ordinance, awards for services to a single vendor shall not exceed $15,000 without prior
authorization from the City Council.
Recommendation
It is recommended that the City Council authorize additional sport court re -surfacing be performed by California
Surfacing Co. in the amount not to exceed $20,000 for the 2000/01 Fiscal Year.
Financial Summary
There is $20,000 allocated in the 2000/01 FY Budget for sport court re -surfacing in the City parks. Estimated
cost to compete the required work is $18,000.
Background
There are seven basketball and three tennis courts in the City's public parks that need to be re -surfaced. The
basketball courts are located at Ronald Reagan, Maple Hill, Heritage, Pantera and Longview South Parks. The
Tennis courts are all located at Ronald Reagan Park. Staff released a Request for Proposals (RFP) to obtain
a vendor to provide court re -surfacing services. Three proposals were received in response to the RFP and
after interviews, a background check and a review of references, it was determined that California Surfacing
Co. was the most qualified respondent.
Discussion
The proposal from California Surfacing Co. is for $18,000. Staff is seeking authorization for $20,000 in
unforeseen circumstances result in additional costs. There is $20,000 included in the 2000/01 FY Budget for
sport court re -surfacing in the City's parks.
Prepared by
Bob Rose
Community Services Director
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO !$ i
TO: Honorable Mayor and Members of the City Council
MEETING DATE: December 19, 2000 REPORT DATE: December 12, 2000
FROM: James DeStefano, Interim City Manager
TITLE: Augmentation of Contracting Services Agreement with Huls Environmental Management,
LLC to Undertake a New Base Year Waste Generation Study
SUMMARY: Since 1995, the City has contracted with Huls Environmental Management for consulting
services addressing stormwater, solid waste, recycling, waste prevention, and public outreach to achieve and "
maintain environmental compliance in an integrated fashion. The City's agreement with this firm was renewed
on August 15, 2000. The existing agreement allows the City to extend and/or augment the contract as required;
consequently, the City staff proposes to augment the agreement to conduct a new base year waste generation
study. The purpose is to establish an accurate benchmark for future calculations as well as clearly identify the
diversion rate for the year 2000, which is the year of compliance under AB 939.'
RECOMMENDATION: It is recommended that the City Council (a) allocate $43,875 from unappropriated
Integrated Waste Management Fund and (b) approve and authorize the Mayor to execute the contract
amendment with Huls Environmental in an amount not -to -exceed $43,875 for services relating to the conduct
of a new base year waste generation study.
LIST OF ATTACHMENTS X Staff Report _ Public Hearing Notification
Resolution Bid Specification
X Agreement X Other (J. Michael Huls
proposal, dated 12/12/00)
EXTERNAL DISTRIBUTION
SUBMITTAL CHECKLIST:
1. Has the Resolution, ordinance, or agreement been reviewed? X Yes No
2. Does the report require a majority or 4/5 vote? Majority
3. Has environmental impact been assessed? N/A _ Yes _ No
4. Has the report been reviewed by a.Commission?' N/A _ Yes — No
Which Commission?
5. Are other departments affected by the report? N/A Yes No
Report discussed with the following affected departments:
REVIEWS
Js De5tefan avid iu
lees
Interim City Man ger Director of Public Works
CITY OF DIAMOND BAR
STAFF REPORT
MEETING DATE: December 19; 2000
TO: Honorable Mayor and Members of the City Council .
FROM: James DeStefano, Interim City Manager
SUBJECT: Augmentation of Contracting Services Agreement with Huls
Environmental Management, LLC to Undertake a New Base Year Waste
Generation Study
Background
Since 1995, the City has contracted with -Huls Environmental Management for consulting
services addressing storm water, solid waste,recycling, waste prevention, and public outreach to
achieve and maintain environmental compliance in an integrated fashion. The City's agreement "
with this firm was renewed on August 15, 2000. The existing` agreement allows the City to extend
and/or augment :the contract as required; consequently, the City is prepared to augment the
agreement to cover implementation of a new base year waste generation study.
Discussion
After a rigorous competition, Waste Management and Valley Vista were selected to implement the
new automated solid waste and recycling collection system; one for residential sector wastes and
the other for nonresidential sector wastes (i.e., barrel and bin service, respectively). An issue has
arisen in that the principal hauler (Waste Management) in the nonresidential sector (which had 95%
of all bin -serviced accounts prior to the exclusive contract award) was not selected for that sector's
exclusive arrangement. The hauler had proposed to conduct certain activities on a no -cost basis, if
selected. These activities included a new base year/waste generation study, process audits, and
other services.
Since the hauler was not selected, and the new exclusive hauler did not propose such activities (nor
are they in a position to conduct such activities given their small relative proportion of market
share), the City must undertake the activities itself. In addition, there is a time constraint on these
activities given the need to submit our AB 939 annual report that is due by August 1, 2001, and the
likely co -submittal of a SB 1066 extension, if our diversion rate of 28% is not improved enough to
reach 50%. Combined with the new programming that is only partially implemented as of this date,
it is unlikely that the City will reach the 50% diversion level solely based on -the new base year
waste generation study within the compliance year 2000.
The new base year waste generation study is a recognized successful approach to solve 1) the
continuing problem with the State Disposal Reporting System by identifying accurate waste
generation data from a target year, and 2) improving the City's official diversion rate by accurately
tallying the amount of diversion and disposal (i.e., waste generation) in the target year. In theory
and practice, this makes calculation of the diversion rate simple and straightforward. Huls
Environmental's FY 2000-01 proposal assumed that a single hauler would be selected and that the
selected hauler would provide the services necessary to conduct the new base year/waste generation
study. Huls Environmental has now proposed to execute the new base year/solid waste generation
study based on its experience and knowledge with Integrated Waste Management Board study
specifications and requirements. Huls Environmental has previously conducted such studies for
cities including Paramount, Azusa, Duarte (still' under review), and others,
r-.
Staff Report to City Council, December 12, 2000 2
Staff has inquired information from other cities and finds that Huls Environmental's pricing is
acceptable. Nearby Pomona, for instance, will expend about $300 to $400 thousand on such a
study, and Alhambra has hired Eugene Tseng and Associates, at a price of $55 thousand for its new
base year/waste generation study.
Huls Environmental will complete the process by May 15, 2001. In order to complete the study by
the August 1, 2001 filing date for the AB 939 annual report, which includes by necessity the new
base year/solid waste generation study, staff recommends the contract amendment with Huls. It is
in the best interest of the City to amend the Agreement for the services in order to ensure
consistency and continuity of the services already being provided by Huls Environmental.
The 'study itself only addresses the first step of the information required by the Board now. It is
noted that the Board mandates program implementation to accompany all new base year waste
generation studies. In the next step, the City will need to conduct follow-up process audits to the
entire nonresidential sector generator population. The new base year waste generation study
involved visits to 90 generators only; although these firms will be the largest ones and more likely
to be conducting diversion activities.
Once the new base year waste generation study is complete, the results will identify the level of
effort required for the next step, the process audits. The higher the diversion level the less effort
required to implement programs. Process audits involve one or more technicians conducting
detailed site visits and analysis at waste generators for the purpose of identifying and assisting; firms
to implement programs. Diamond Bar now requires all generators to divert readily recoverable
materials or show cause why not. The process audits address this requirement.
Process audits of the entire nonresidential sector are necessary because of the complex nature of the
new solid waste system and the need to meet 50% diversion as quickly as possible. Prior to the new
system, Waste Management handled 95% of all normal refuse accounts with the remainder spread
among two other haulers. Today, with the new system, that is no longer the case. The discontinued
hauler probably handles still about 80% of accounts, but the remainder has been focused under the
new exclusive hauler, Valley Vista. The problem is that under the new system the exclusive hauler
has an agreement to meet specific targets of diversion and programming; however, the discontinued
hauler has no similar contractual obligation to do the same; and they are scheduled to terminate in
five years instead of ten. Until the new exclusive hauler obtains the right to handle all accounts, we
will likely see issues such as this arise.
To remedy the AB 939 compliance situation now, the City must follow up the new base year waste
generation study with a presently unknown level of process audit effort to accurately identify
potential diversion systems at all businesses, and to implement some or all programming options
depending upon the to be determined diversion rate. By conducting these process audits, the City
will also be able to confirm that all generators' rates are appropriate for the level and type of service
and that recycling programs exist or willbe put in place at an accelerated schedule.
Financial' Summary
The cost of the new base year waste generation study is covered by the increased AB 939 fees,
which are collected expressly for purposes such as this, and the recent receipt of proposal
processing fees from the two selected refuse and recycling contractors. There is no need to allocate
Staff Report to City Council, December12, 2000 - 3
any fluids from the General Fund.
A budget amendment allocating $43,875.00 from unappropriated Integrated Waste Management
Fund is requested for this study.
Recommendation
It is recommended that the City Council (a) allocate $43,875.00 from unappropriated Integrated
Waste Management Fund and (b) approve and authorize the Mayor to execute the Contract
Amendment with Huls Environmental m' an amount not -to -exceed $43,875 for services relating to
the conduct of a new base year waste generation study.
Prepared by; -
David G. Liu
€?Iac-llc_UU Udr;.lot` ..0 1-1 "e iPiae a r'i to iS:r. Frit 0G is �$U!7 1OL4 Y.U.
Califomia Integrated Waste Management $card
�ie.. Linda Moulton -Patterson, Chair
ss• s
100 l Sti ct • Sacramento, California 5814 • (916)255-2200
ww W.ciwm#i.ca. guv
Gray Davis
Winston H. Hiekux Governor
.��rrernry jvr
fnvtrpnrrtpnt�f
irolrrliin
November 27, 2000 I.
hr
To Interested Parties:
In my ongoing attempt to keep you well informers of important Board activitiss, l am
sending you this update to clarify the, process regarding preparation of new base year
studies. l appreciate your patience in this matter as the Board strives to bring more
clarity, consistency and fairness to the process of approving new base year studies.
In November, the Board committed to conducting a workshop regarding the content of
new base year studies, specifically related to the use of source reduction and
extrapolation in the process. At the workshop, the Boardheard many valuable
comments and concerns regarding the existing base year process. There were several
comments regarding the Hoard maintaining a fair and equitable process. There were
also' concems raised regarding jurisdictions "buying diversion", rather: than implementing
programs. 'Comments were also presenters regarding the integrity of the AB 939
program being based upon both implementation of programs and striving for improving
accurate measurement accuracy-
As a result, the Board will be hearing an agenda item in December titled "Discussion
And Consideration Of Process; Methodology And Content For Local Jurisdictions
Submittal Of New Base Years For Approval To The California integrated Waste
Management Beard" regarding the Boares process for submittal and review of new
bass year studies. The agenda item will contain information about the new base year
review and approval process, in addition to a revised certification affidavit form. The
proposed new certification form contains additional information regarding both tonnage
data and companion programs. The revised certification form is intended to ensure that
both programs and diversion rates are emphasized when submitting new base years. It
is very important to note that while achievement of the 50' percent diversion rate is very
important, implementation of programs is equally if not more significant. The proposed
new certification form is intended to provide Board members more information from
which- to make informed decisions_ It will also. assist Board staff and jurisdictions in
providing dear and concise information.
California Environmental Protection Atten y
Printed un Recycled Paper
AMENDMENTNO. 11 TO THE CITY'S PROFESSIONAL
SERVICES AGREEMENT FOR ENVIRONMENTAL MANAGEMENT SERVICES
This Agreement (Amendment No. 11) is made and entered into this day of
December, 2000, between the CITY OF DIAMOND BAR, a Municipal. Corporation (hereinafter
referred to as "CITY") and Huls Environmental Management, LLC (hereinafter referred to as
"CONSULTANT").
A. Recitals:
(i) The CITY entered into an Agreement, with J. Michael Huls to provide
Environmental Management Services with Respect to the Development and
Implementation of an Integrated Environmental Management Program, which Agreement
was dated August 15, 1995, and was amended by Amendment No. I dated June 18, 1996,
Amendment No. 2 dated July 16, 1996, Amendment No. 3 dated August 5, 1997, Amendment
No. 4 dated February 3, 1998, Amendment No. 5 dated June 2, 1998, Amendment' No. 6 dated
August 4, 1998, Amendment No. 7 dated August 18, 1998, Amendment No. 8 dated August 17
1999, and Amendment No. 9 dated March 7, 2000, and Amendment No. 10 dated August 15,
2000 (as amended; the "Agreement"). ,
(ii) The City requested a proposal to conduct a new base year waste
generation study.
(iii) CONSULTANT submitted a proposal, a full, true and correct copy of
which is attached hereto as Exhibit "L to provide the, requested services ata not -to -exceed cost
of $43,875.
(iv) It is in the City's best interest to amend the Agreement for the services in
order to ensure consistency and continuity of the services already being provided by
CONSULTANT.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 3 of the Agreement is hereby amended to read as follows:
"3. Compensation. CITY agrees to compensate CONSULTANT for each
service which CONSULTANT performs to the satisfaction of City in compliance with the
schedule set forth in Exhibits "K" and"L". Payment will be made only after submission of
proper monthly invoices in the form specified by City. Total payment to CONSULTANT
pursuant to this Agreement shall not exceed ,ONE HUNDRED THIRTEEN THOUSAND
FIVE HUNDRED TWENTY FIVE DOLLARS ($113,525)
Section 2 Exhibits "K" and "L" of the Agreement is hereby attached hereto
and incorporated herein.
,�- .-•-••• ,.. .,��.., #,>a•.a .v sJa:;x 1'=0. 1 : aCKn43WjeGgCS mat no
rerMsertita€ion hT arry Party WhIC4 is not MbOdied herein nor any other agreement. statement, or
prorruse not 4mmained in this Amendment No. i l shall be valid and binding. Any modification
€ f this AnwiKknent No. I I shall be effective only if it is in w€ittng &igned by the girt es.
IN P rrN'ESS WHEREOF, the parties hereto have executed this Amendment No.
I I as of the dayand year first set forth above;
iMOVED AS TO FORM-. CONSULTANT:
IIU S �..i�tVIRONMEWAL
MANAGEMENT, LLC
3y.
City Attorney (51Miehael Huls
phneipal
CITY OF DIAMOND BAR
Mayor —
II
i
'il
-
CITY COUNCIL REPORT
AGENDA NO.�
MEETING DATE: December 19, 2000
TO: Honorable Mayor and Members of the City ouncil
FROM: James DeStefano, Interim City Mana
gK
SUBJECT: Award of Contract to BonTerra Consulting to provide
Environmental Documentation Services for the Community and
Senior Center Project.
ISSUE STATEMENT: This report requestsapproval of a Professional Services
Agreement with BonTerra Consulting to prepare the required
environmental documentation for the proposed Community and
Senior Center Project at Summit Ridge Parka
RECOMMENDATION: It is recommended that the City Council approve an agreement
between the City and BonTerra Consulting in the amount of
$12,960.00, authorize a contingency amount of $1,296.00 and
allocate the necessary resources ($14,256.00) from General Fund
reserves.
BACKGROUND:
The City has selected a portion of Summit Ridge Park as,a preferred location for the proposed
construction of a Community and Senior Center. In order to assess the environmental effects of
this proposal and prepare the required environmental documentation it is necessary to employ
an environmental consulting firm to assist the City.
City staff prepared and distributed a Request for Proposal to thirteen firms on November 1,
2000. The City received six proposals for review by November 15, 2000 (proposals on file).'
Proposals were received from David Evans and Associates ($34,664.00), - Envicom
($33,326.00), Environmental Impact Sciences, ($24,960.00), Laguna Pacific Environmental
($23,400.00); Cotton Boland Associates ($22,245.00), and BonTerra Consulting ($12,960.00).
The BonTerra work program and budget for all currently known tasks, as identified in the City
RFP, necessary to; prepare the environmental documentation for the proposed project is $
12,960.00. BonTerra Consulting has provided the City of Diamond Bar with similar services in
the past and is a well known and respected environmental consulting firm.
It is recommended that the City Council approve an agreement between the City and BonTerra
Consulting in the amount of $12,960.00, authorize a contingency amount of $1,296.00 and
allocate the necessary resources, ($14,256.00) from General Fund reserves.
Attachments: Request for Proposals
BonTerra Proposal for CEQA documentation and Consulting Services.
x I
IT City of Diamond Bar
\�`�
21660 E. Copley Drive, Suite 100 •Diamond Bar, CA 917654177
(909) 860-2489 • Fax (909) 861-3117
ajg!% www.CifyofOiamondBar.com
November 1 2000
SUBJECT: Request for Proposal for CEQA Documentationand Consultation
Activities for Proposed Community and Senior Center Project at
Summit Ridge Park, Diamond Bar, California.
To Environmental Firms:
The City of Diamond Bar is interested in contracting with a qualified environmental
planning consulting company for provision of CEQA documentation and consultation
services for the proposed Community and Senior Center Project at Summit Ridge Park.
The City Council has selected Gonzalez/Goodale Architects to develop a preliminary
design for the proposed project and wants to engage an environmental consultant; to
initiate the CEQA process concurrent with the site design process'.
The requested CEQA services would need to begin immediately after City Council
approval of the consultant's contract, the current schedule anticipates Council approval at
its November 21, 20009 meeting.
g
Deborah H. O'Connor
Mayor To meet this schedule, your response to this RFP must be received by 12:00 p.m. (noon)
on Wednesday,November 15 20
00 Late submittals will not be accepted.
_
Eileen R. Ansari
Mayor Pro Tem All proposals shall be delivered to:
Wen Chang James DeStefano
Council Member "Interim City Manager
City of Diamond Bar
Carol Herrera 21660 E. Copley Drive, Suite 100
Council Member Diamond Bar, CA 91963-4177
Robert S. Huff Please call me with any questions.
Council Member
Sincerely,
James DeStefan
`Interim City Manager
Enclosures
I
i
Recycled paper
Request for Proposals
CEQA Documentation and Consultation Services for
Proposed Community and Senior Center Project at
Summit Ridge Park
City of Diamond Bar, California
November 2, 2000
Background
In October 1998, the City Council formed, a Task Force consisting of 28 community members in
Diamond Bar to review the needs of the community and to recommend a proposed site and community
facilities for approval by the City Council. A consultant team consisting of LPA, Inca and The Roth
Group was selected by the Council to support and facilitate the work of the Task Force.
The Task Force met several times through mid 1999 to review potential sites., consider community
facilities needs and priorities, and to formulate recommendations for consideration by the City Council.
Description of Proposed Pro!ect
The City Council has determined that the preferred location for -the proposed Community and Senior
Center project' is the Grand Avenue portion of Summit Ridge Park. The location of the park is shown on
"Map 1, attached hereto. Approximately 6 acres of the park would be needed to accommodate the
proposed facilities. The portion of the park that is proposed for the project consists of landscaped open
space areas. The "Preliminary Schematic Plan, Summit Ridge Park - Option B,";attached hereto, shows
the location of the proposed facilities within the parka
At this time, only the Community and Senior Center facilities arebeing considered; the Library and City
Hall elements shown on the Preliminary Schematic Plan would occur as funding: becomes available and
would not be evaluated in the CEQA documentation referenced in this RFP.
A community meeting to receive community input regarding the proposed site design is scheduled on
November 15, 2000, prior to selection of the environmental consultant. This meeting may also be
conducted as a scoping meeting in accordance to the applicable provisions of CEQA Summaries of
comments received at the meeting will be provided to the selected environmental consultant.
Preliminary Schedule
The City Council would like to have the CEQA documentation (for purposes of this RFP is assumed to be
a Mitigated Negative Declaration) available for public review by mid December 2000. Council approval
of a specific- development plan and certification of the CEQA document would occur in mid-
February 2001.
Scope of Work
The selected environmental planning consultant will provide CEQA, documentation and consultation
services to the City of Diamond Bar to insure that the potential environmental impacts of construction and
operation of the proposed Community and Senior Center project are identified and mitigated to the extent
feasible.
3
i
The followingtasks are required of the environmental planning consultant:
e Review the Task Force report and the preliminary plans provided by the City's architect and
recommend changes that could reduce potential environmental impacts; proposed changes that
are acceptable would be incorporated into the project description of the Mitigated Negative
Declaration.
+ Conduct a site visit to determine existing biological and other onsite conditions for use in the
existing setting portion of the CEQA document.
• Provide six copies of the screencheck CEQA document. to the City for review; incorporate the
City's changes into the Draft CEQA document.
• Print 30 copies of the Draft CEQA document for public review; provide an electronic version
to the City for its use in producing additional copies.
Mail the Draft CEQA document to applicable local and state agencies using a mailing list
provided by the City.
Y
• Prepare responses to comments received on the Draft CEQA document and provide six copies
of a" screencheck document to the City, for review; finalize the responses based upon City,
comments and provide 30 copies and an electronic version to the City.
• Attend two Planning Commission and two City 'Council meetings/public hearings to present
the findings of the CEQA document and answer' questions raised by decision makers.
I
• Attend up to 4 status/progress meetings with the architect and City staff.
Costs
Provide a 'summary of the costs of implementing the scope of work described above. The cost proposal
should include the following for each task: Labor hours and fees and estimated' reimbursable expenses.
The billing rates used to derive the labor fees must be included.
Required Proposal Contents
The proposal response shall be limited to 10 pages, excluding resumes and cover letter.-' The following
minimum contents must be provided for the proposal to be considered responsive:
1. Name, address, and telephone number of the company. The designated principal, project manager,
and key staff shall be named. Resumes for each shall be provided.
2. Proposed approach to be used in'accomplishing the scope of work described herein.
I Description of the tasks to be accomplished in performing the scope of work.
4. Proposed costs to complete the scope of work.
2
Attachment A
'SCOPE OF WORK AND BUDGET
FOR
CEQA DOCUMENTATION AND CONSULTATION SERVICES
FOR
PROPOSED COMMUNITY AND SENIOR CENTER PROJECT AT SUMMIT RIDGE PARK
DIAMOND BAR, CALIFORNIA
November 15, 2000
Introduction
This work program describes the'tasks'necessary to provide the required CEQA documentation
and consultation services to insure that the potential environmental impacts of construction and
operation of the proposed Community and Senior Center project are identified and mitigated to the ,
extent feasible.
Project Understanding
The Diamond Bar City Council formed a community task force in October 1998, to review
ew
community needs and recommend a proposed site and community facilities for approval by the
Council. The City Council subsequently determined that the preferred location for the "proposed
project is the Grand Avenue portion of ;Summit Ridge Park. Approximately 6 acres of the park
would `be used for construction of the proposed facilities. Option B of the Preliminary Schematic
,Plan provided in the City's RFP shows the proposed site plan for the project.
The proposed CEQA documentation would address the > construction and operation of the
Community and Senior Center facilities; the Library and City Hall elements shown in Option B
would be constructed as funding becomes available and would not be evaluated in this CEQA
documentation process.'
Approach
BonTerra Consulting proposes to assign a principal to lead the CEQA documentation work program
,described below.,, Mr. Thomas E. Smith, Jr., AICP is the assigned principal' Mr. Smith has worked
on CEQA documentation and mitigation monitoring projects in Diamond Barforthe'past nine years.
His knowledge and'experience in the City will provide for cost effective and timely service to the
City. The other members of the project team will include: Amber Oneal, Ecologist and Sam
Stewart, Environmental Planner. Mr. Smith will direct all activities described in the scope of work.
Specific tasks to be completed are described below.
Schedule
BonTerra Consulting; is prepared to start immediately upon receipt of authorization to proceed from
the City of Diamond Bar. Assuming timely provision of project information (e.g., building elevations
and locations) from Gonzalez/Goodale Architects by November 29, BonTerra Consulting would
endeavor to complete the MND for public review in mid December2000.
Page 1
TASK `1: PROJECT INITIATION MEETING
Upon receipt of an authorization to proceed from the City of Diamond Bar, BonTerra Consulting
will meet with City staff to review the scope of work, the project schedule, and to obtain appropriate
CEQA documentation materials (e.g., Initial Study Checklist). Digital files of the checklist are
preferred over a paper copy. Any adjustments to the scope of work and preparation schedule will
be accomplished after the meeting.
TASK 2: SITE VISIT
BonTerra Consulting staff will visit the project site to document existing conditions. Particular
attention will be given to the locations of natural vegetation and habitat that may exist within the
proposed project development footprint.-
TASK 3: REVIEW INFORMATION PROVIDED BY THE CITY
BonTerra Consulting will review all materials provided by the City concerning the proposed project
and environmental documentation for projects in the site vicinity. If additional information is needed
to complete preparation of the environmental documentation,'BonTerra will request this information
in writing from the City.
TASK 4: PREPARE DRAFT INITIAL STUDY CHECKLIST
BonTerra will prepare a draft Initial Study Checklist and supporting analysis using the City's Initial
Study Checklist form. Answers will be provided' to substantiate the determinations, as re
Study
CEQA. We have assumed that a, traffic impact analysis by a consulting traffic engineer isnot
necessary. It is assumed that the =City engineering staff will provide BonTerra Consulting with the
anticipated peak hour traffic volumes for the proposed Community and Senior Center Project and ,
for Grand Avenue in the vicinity of the project site. If a consulting traffic engineer appears to be
dation to the City. Appropriate budget and, schedule
necessary, BonTerra will make this recommen
adjustments will be accomplished after City approval. Three copies of the checklist will be provided
to the City for review.
TASK 5: PREPARE FINAL INITIAL STUDY CHECKLIST
Upon receipt of the City's comments, BonTerra will finalize the Initial Study Checklist for use in
preparing the proposed Negative Declaration. At this time, we are assuming that.a Mitigated
Negative Declaration (MND) is the appropriate. CEQA document for the proposed project.
Involvement by the,California Regional Water Quality Control Board, Los Angeles Region for
issuance of an NPDES storm water permit for site construction involving more than 5 acres will
require a 30 -day review period for the proposed Mitigated Negative Declaration.
TASK 6: MAILING OF INITIAL STUDY AND PROPOSED MITIGATED NEGATIVE
DECLARATION
BonTerra will mail up to 30 copies of the Initial Study and proposed MND/Notice of Intent to Adopt
an MND on behalf tof the City, using certified mail, return receipt processing. The City will provide
the mailing list for use by BonTerra.
This scope of work assumes that the City will -,file, the Notice of Intent to Adopt an MND with the
CountyClerk as required by CEQA and, post other appropriate notices required by the City's CEQA
and entitlement review processes.
Page 2
r.
is
TASK 7: PREPARE RESPONSES TO COMMENTS ,
Upon completion of the 30 -day review period, BonTerra :Consulting will prepare responses to
comments received on the MND. A draft responses to comments document will be submitted to
the City for review. Revisions within the budget established for this task will be completed by
BonTerra Consulting.
TASK 8: PREPARE MITIGATION MONITORINGPROGRAM
BonTerra Consulting will develop an appropriate mitigation monitoring program for use by the City
at the time it approves the MND as required by CEQA.
TASK 9: PREPARE AND FILE NOTICE OF DETERMINATION (NOD).
Within five working days of approval of the proposed project by the City, BonTerra will prepare an
NOD for the City to file with the County Clerk and with the State Clearinghouse. We have assumed
that the necessary filing fees (e.g., County Clerk) will be paid by the City for filing of the NOD.
TASK 10: MEETINGS AND CONSULTATION
BonTerra will attend additional meetings related to the proposed project at the City's request within
the budgeted hours established for this task. These may include, but not be limited to meetings
with City staff, the community, Planning Commission, and City Council. BonTerra will be available
for consultation by telephone to answer questions that may arise during the environmental
documentation process.
,I
Page 3
FEE ESTIMATE
-
BonTerra Consulting proposes to complete this scope of work based
upon the attached rate
schedule. These fees would not be exceeded without prior authorization from the City of Diamond
Bar.
Fees
Task Description
�
Task 1: Project Initiation Meeting
$ 350.00
500.00
Task 2: Site Visit
Task 3: Review Information Provided by City
900.00
Task 4: Prepare Draft Initial Study Checklist
2 ,880.00
950.00
Task 5: Prepare Final Initial Study Checklist
320.00
Task 6: Mailing of; Proposed Mitigated Negative Declaration
1,440.00
Task -7,,Pre ae _Re sP onses hours}
560.00
Task 8: Prepare Mitigation Monitoring Program
320..00
Task 9: prepare�and File Notice of Determination (NOD) .
2,000.00
Task 10: Meetings and Consultation(20 hours)
550.00
Word Processing/Editing
220:00
Clerical,650.00
Graphics
Labor Fees
$11,640.00
Estimated Reimbursable Direct Costs
Reproduction of documents(50 copies)
750..00
In-house reproduction/communication
50.000.00
15
1
Deliveries/postage
120.00
Other project expenses
Reimbursable Directs fees
$1,320.00
Total Proposed Fees
$12,960.00
Fee Assumptions
1. Modifications to the project description and/or project assumptions will require aacope and budget augment
Actual fees for reproduction and distribution of documents
2. Direct costs are based on best available information.
will be provided to the City based on a finalized distribution list and number of pages per document.
Page 4
1
References
As requested in the RFP, three references are provided below for biological resources and
mitigation monitoring work that is ongoing or completed by BonTerra Consulting.
1. Project Name: Tesoro del Valle Planned Community EIR and Mitigation Monitoring
Location: Santa Clarita area
Status: Ongoing
Reference: Daryl Koutnik,'Ph.D.
County of Los Angeles
Department of Regional Planning (213) 974-6461
2. Project Name: Diamond Hills Ranch VTTM No. 52267 EIR and Mitigation Monitoring
Location: City of Diamond Bar'
Status: Ongoing; EIR Completed 1998
Reference: Ann Lungu
City of Diamond Bar (909) 396-5676
3. Project Name: Newport Technology Center Mitigated Negative Declaration
Location: City of Newport Beach
Status: Ongoing; MND' in public review; approval expected December 2000
Reference: Genia Garcia
City of Newport Beach (949) 644-3208
Page 5
CON' S'ULTING
2000 FEE SCHEDULE
PROFESSIONAL CLASSIFICATION
HOURLY BILLING RATE
Principal
$115-150
Biological/Environmental Manager
95-115
Senior Planner
90-110
Senior Environmental Planner
75-90
Senior Ecologist/Restoration Ecologist
75-90
GIS Specialist
70-90
Wildlife Biologist
65-75
Planner
65-75
Ecologist
60770
Environmental Planner
60-70
Graphic Artist
55-65
Administrative Assistant
55-60
Reimbursable Costs
Mileage
$ 0.35 per mile
Copying/Reprographics
cost plus 10%
Delivery/Overnight Mail
cost plus 10% -
Other out-of-pocket expenses
cost plus 10%
Subconsultants
cost plus 10%
151 Kalmus Drive - Suite E-200 costa Mesa, cA 92626
(714) 444-9199 (714) 444-9599 FAX
THOMAS E. SMITH, JR., AICP
co N S U L T I N G PRINCIPAL
Master of Architecture & Urban Planning, Environmental Planning Specialty
University of California, Los Angeles, 1976
Bachelor of Arts, Social Ecology
University of California, Irvine, 1974
American Institute of Certified Planners (AICP) # 3783, 1979
Mr. Smith has been involved in environmental planning and impact assessment since the early
1970s. His experience includes responsible positions with public agencies as well as consulting
companies. Since 1979, Mr. Smith has been a consultant to federal, state, and local agencies, and
real estate developers, architecture and engineering companies, lawyers, and other private industry
clients, Project specialities include large scale planned communities, water and wastewater
treatment facilities, landfills, and hazardous materials site "assessments.
Representative Project Experience:
Currently serving as Project Director for; the preparation of an EIR for the Hughes -Fullerton
Reuse Project (Amerige Heights) in the City of Fullerton. The Amerige Heights Specific
Plan proposes reuse of the approximate300-acre project site with residential, commercial,
light industrial and open space uses. The project involves a general plan amendment, zone
change, and specific plan. The project site is located within a developed area in the eastern
portion of the City of Fullerton and is surrounded primarily by residential uses. Key
environmental issues being addressed include traffic, land use compatibility, aesthetics, and
impacts to schools.
Client: LSFII Fullerton, 1999 to present
Project Director for the preparation of a mixed-use master plan, planned commercial
development/planned industrial development permit programs, and Program EIR for
redevelopment of an existing aerospace manufacturing facility on a 244 -acre site in the
Kearny Mesa community of San Diego. The project site was a key facility in the
development of the Atlas Missile and related manned space vehicles. Vernal pool and
related sensitive plants and animals were located in areas proposed for development.
Historical resource issues were also evaluated to determine the potential impacts of the
project and the historical importance of the site and contributing facilities. Key issues
evaluated in the EIR included sensitive biological resources, traffic, air quality, land` use
compatibility, and historical resources.
Client: General Dynamics, 1994-1997
Project Director for preparation of a specific plan and EIR for redevelopment of a 300 -acre
aerospace manufacturing and maintenance facility in the City of Rancho Cucamonga. The
site included developed facilities as well as adjacent open space areas that had been
devoted to agricultural uses. The City's Industrial Area Specific Plan, prepared in the early
1980s, had designated the ' property and adjacent areas for industrial and fight
manufacturing uses which were no longer marketable. The specific plan proposed a mixed-
use project incorporating retail and business park uses, a hotel/conference facility, a
Metrolink commuter train facility, and an 18 -hole golf course designed by Arnold Palmer.
The EIR and specific plan were prepared on a fast track schedule, and received City
Council approval within 14 months. The issues evaluated in the EIR included traffic and
r
circulation, hazardous materials contamination, land use compatibility, biological resources,
$on7�f-q
CONSULTING THOMAS E. SMITH, JR., AICD
Page 2
cultural resources, air quality, hydrology and drainage, and public services and utilities. The
golf course opened in January 1996 and the site is under development.
Client: General Dynamics, 1993-1994
Project Director for an EIR addressing the proposed development of 2,500 dwelling units
on a 1,700 acre property'in a hillside area in the greater Santa Clarita Valley area. The
project site was adjacentto a County -designated significan# ecological area (SEA) intended
to protect populations of a federally -listed endangered fish. Key issues addressed in the
full scope EIR included biological resources/endangered species, grading, drainage from
urban areas and water quality, traffic and circulation, air quality, noise, and historical
resources. Community groups were actively involved in the review and comment ontheEIR, generating many written and public testimony comments for which responses were
developed for use by County staff in the Final EIR.
Client: Evans Collins Community Builders, 1993 -present
Directed preparation of over 200` hazardous waste site assessments (Phase I & Il) for sites
throughout the western U.S. with existing commercial, light industrial, and business park
uses that were being refinanced and/or redeveloped'. Site reconnaissance visits, reviews
of prior 50 year history' of onsite and adjacent land <usesincludin9 aerial photo
0
interpretation), database searches, and building/planning department and regulatory
agency file reviews were typically provided to meet financing agency requirements.
Reports were prepared to meet fast track project schedules, typically allowing only 2-3
weeks from authorization to complete the evaluation and report.
Client: General Electric Capital Corporation, Community Bank, Union Bank, and
various property owners, 1986-1996
Project Directorfora variety of planning and environmental documents forthe construction
of new or proposed upgrading of telecommunications facilities in California. Projects
included microwave antennae towers, satellite communications antenna and related
buildings, and construction and/or retrofit of fiber optic cable facilities. In addition to local
municipalities and counties, state, and federal agency environmental requirements were
met, including those of the California Coastal Commission, California Regional Water
Quality Control Boards, Department of Fish and Game, Department of Water Resources,
and the U.S. Army Corps of Eng,ineers, U.S. Fish and Wildlife Service, U.S Forest Service,'
and U.S. Bureau of Land Management. All work was conducted, under contract to the
client's Legal Department to insure client confidentiality and conformance to applicable
state and local regulations.
Client: MCI Communications Corporation, 1985-1995
Project Directorforthe Puente Hills Waste Management Facilities EIRwhich addressed the
Potential environmental impacts forthe horizontal and vertical expansion of the Puente Hills
landfill, one of the largest municipal solid Wastelandfillsin the United States. A full scope
EIR was prepared to address the following issues: geology/hydrology, biological resources,
land use compatibility, truck traffic, air quality, noise, public health and safety, and water
quality. An extensive community involvement program was included during the EIR
preparation process to ensure that the concerns of adjacent residents were addressed in
the environmental impact evaluation process.
c0NSULTINc AMBERS.ONEAL
ECOLOGIST
Bachelor of Science, Ecology & Evolution
Bachelor of Science,; Environmental Studies
University of California, Santa Barbara, 1998
Ms. Oneal is an Ecologist with approximately two years of experience in environmental
documentation (California Environmental Quality Act, National Environmental Policy Act, and
Federal Endangered Species Act). She has performed impact analysis for many environmental
resource issue areas, including biology, geology, air quality, landuse, infrastructure and visual
resources,'solid waste, hazardous waste; and pollution prevention. She has now concentrated her
efforts on biological resources and.has performed biological surveys, mitigation monitoring, and
habitat evaluations. Ms. Oneal is familiar with the flora and fauna of Southern California, and has
field experience in the areas of wildlife and botanical identification as well as vegetation mapping:
She has conducted both general and directed surveys for biological resources surveys for plants
and wildlife listed as sensitive of endangered under state and federal laws and regulations. Ms.
Oneal has also completed coursework in the areas of environmental law, environmental impact
analysis, endangered species management, experimental design, and field techniques. In addition,
she has also completed a; senior
p honors' hesis on the topic of habitat
conservation planning.
Representative Project Experience:
Participated in general plant and wildlife surveys, as well as vegetation mapping of 3,000 acres
of open space in the foothills of San Dimas. The purpose of the survey was to identify potential
for special status biological resources,' and make recommendations for the General Plan
Amendment and Zone Change Specific Plan.
Client: City of San Dimas, 1999
Participated in general plant and wildlife surveys, and vegetation mapping of 470 acres of open
space in the City of San Juan Capistrano. The purpose of the survey was to identify potential
impacts to biological resources, and; provide mitigation measures for the Whispering Hills
project, which proposed to build single family residential lots and a golf course..
Client: Concorde Development, 1999
Participated in general plant and wildlife surveys, and vegetation mapping of 159 acres of open
space in the City of Yucaipa. The purpose of the survey was to identify potential impacts to
biological resources, and provide mitigation "measures for the Robinson Ranch North project,
which proposed to build single' family residential lots and a commercial center with `a movie
theater, hotel, and several types of retail.
Client: Robert Bein,'William Frost & Associates, 1999
Participated in general plant and wildlife surveys, and vegetation mapping of approximately 30
acres of open space in the City of Yucaipa. The purpose of the survey was to identify potential
impacts to biological resources, and provide mitigation measures for the Washington Street
Improvements protect, which proposed to widen the. existing street to a 110 -foot right-of-way
and construction of a new storm drain system.
Client: Robert Bein, William Frost & Associates, 1999
O/l41 AMBER S. ONEAL
Page 2
C ON S U L T I N G
and vegetation mapping of approximately
Lead ecologist in general plant and wildlife surveys, g
Lead
of open space in the City of Lake Forest. The purpose of the survey was to identify
the potential constraints to development due to special status biological resources for the
Regency Park project, whichroposed to build a park.
P ;
Client: City of Lake Forest, 1999
and vegetationmapping of approximately 36
Participated in general plant and wildlife surveys,
acres of located in unincorporated areas of Los Angeles and Ventura counties near he cities
of Agoura'Hill s and Westlake Village,,he purpose of the survey was to identify the potential
constraints to tlevelopment due to special status biological resources fon the Reyes Adobe
Schools project, which proposed to build a middle school.
Client: Las Virgenes School District, 1999
Participated in an oak tree surveyfor the 'Bouquet Canyon project in Los Angeles County.
Efforts:included tagging each tree; and recording its size, health and aesthetic value.
Client: Crouse/Beers & Associates, ,1999
Participated in annual monitoring of the Las Flores Revegetation project in arange�County.
Efforts included line -intersect sampling and rating the health of container, species planted on
the site.
Client: Vintage Homes, 1999
Participated in Parry's tetracoccus and white coast ceanothus focused sury
p eys for the Vista
Palisades Estates in San Diego County. Efforts included: quadrat data collection, analysis an
documentation.`
Client: Capital Pacific Holdings, 1999
Participated in a southwestern pond turtle trapping efforts at Bonita Canyon Darn. Efforts
included setting up traps, marking turtles caught, and recording information on their size, sex,
and age.'
Client: The Irvine Company, 1<999
Participated in spring surveys for special status plants for the Vista Palisades Estate
s in San
Diego County. Special status species included thread -leaved brodiaea, San Diego thommint,
Palmer's grappling hook, decumbent goldenbush, and ashy spikemoss. Efforts included
documentation of the special status species found.
Client: Capital Pacific Holdings, 1999
Participated in a General Habitat Assessment forthe Quino checkerspot butterfly for the 160-
acre Murrieta Hot Springs project site. Efforts included assessing qualities of the site to
determine the potential for Quino, and recording the location of plantain (the butterfly's
foodplant) found on the site.
Client: Hewitt and McGuire, 1999
c
— C 0 N S U L T I N c AMBER S, ONEAL
Page 3
Participated in a General Habitat Assessment for the Quino checkerspot butterfly for six"
proposed detention basins in the City of Simi Valley. Efforts included assessing qualities of the
site to 'determine the potential for Quino. Documented the survey findings, and
recommendations in a letter report.
Client: City of Simi Valley, 1999
Participated in a General Habitat Assessment for the Quino checkerspot butterfly for a portion
of the North Lake project site near Castaic-Lake. Efforts included assessing qualities of the site
to: determine the potential for Quino, and recording the location of plantain found on the site.
Documented the survey findings, and recommendations in a letter report.
Client: North Lake, LLC, 1999
Participated in a General Habitat Assessment for the Quino checkerspot butterfly for the 460
acre Bouquet Canyon',project site. Efforts included assessing qualities of the site to determine
the potential for Quino, and recording the location of plantain found on the project site.
Documented the survey findings, and recommendations in a letter report.
Client: Course/Beers & Associates, 1999
Participated in a General Habitat Assessment for the Quino checkerspot butterfly for two
proposed school sites in the vicinity of Agoura Hills. Efforts included assessing qualities of the
site to determine the potential for Quino. Documented the survey findings, and
recommendations in a* letter report.
Client: Las Virgenes School District, 1999
Served as the biological monitor for geotechnical investigations working on the Crown Valley
Parkway Bridge project in the City of Mission Viejo. Responsibilities included insuring
protection on of willow riparian habitat and Arroyo Trabuco Creek during geotechnical work. ;
Client: County of Orange, 1999
Participated in general plant and wildlife surveys and vegetation mapping of Port Hueneme for
the completion of an Integrated Natural Resource Management Plan. Surveys. included
identification of wildlife and vegetation present on base, as well as identifying potential for
special status species, such as burrowing owl. The survey will serve provide data to establish
recommended ecosystem management goals.
Client: Port Hueneme NCBC, 1998
Assisted in the analysis, and writing of five road repair Environmental Assessments (EAs),
including the repair of Honda Ridge Road, Point Sal Road, CDT Access Road, Oak Mountain
Road, and Jalama Road on Vandenberg Air Force Base. In addition, she served as project
manager for the CDT Access cress .Road EA. The
analyses examined the e repair of road damage
caused throughout the base during the 1998 EI Nino weather event, as well as the stabilization
of slopes in each project area.
Client: Vandenberg AFB, 1998
I
AMBER S. ONEAL
corvsuiTING Page
Project manager for the NASA Support Facility EA. The document analyzed .the impacts from
the constructionand operation of a new office building that would- replace the existing NASA
facility, which has structural as well as asbestos and lead-based paint contamination issues.
Client: Vandenberg AFB, 1998
Academic Experience:
Completion of a senior honors thesis on the topic of habitat conservation plans (HCPs) and
endangered species management: The thesis discussed the major issues related to HCPs and
ecosystem management. The thesis also included an. in-depth .analysis of two case studies,
the San Bruno Mountain HCP and the Natural Communities Conservation Plan.
Completion of a multiple quarter class on experimental design and field techniques in ecology.
During the last quarter, Ms. Oneal designed -and completed an experiment on the foraging
habits of acorn woodpeckers; She also analyzed the results, and wrote a' scientific paper
describing the experiment.
Completion of classes in field identification of terrestrial vertebrates and plants. Both of these
classes required several hours in the lab and in the field. Several field trips were taken to view
many different habitat types in the field. Exams covered both lab and field identification'skills.
Served as a field assistant to,a research biologist working at Sedgewick Ranch to understand
the genetic variation of oaks across their north/south range.
Volunteered at the Birds of Prey Preservation Center caring for injured birds.
Experience:
BonTerra Consulting, Ecologist - 1999 -Present
Tetra Tech, Inc, Environmental Scientist 1997-1998
Organizations:
Audubon Society
California Native Plant Society
Association for°Environmental Professionals
Southern California Botanists
i
a
QQ
CON 5 ULP�rrrv� SAMUEL C. STEWART IV
.— CON
ENVIRONMENTAL PLANNER
Bachelor of Arts, Environmental Analysis & Design
University of California at Irvine 1998
Mr. Stewart is an Environmental Planner with more than two years of experience in CEQA and
NEPA analysis and document preparation. He has prepared a variety of environmental documents
including EISs, EIRs, Supplemental EIRs, joint EIR/EISs, EAs, and 1S/MNDs. He has assisted in
the development of a full range of environmental" studies, including noise studies; biological
assessments, hydrologic analyses, and vegetation sampling. Mr. Stewart has experience with land
use, urban ,public policy, recreation, socioeconomics, and cumulative impact analyses. His
experience ranges from environmental i report writing and permit preparation to biological` field
surveys, wetland delineation and monitoring.
Representative Project Experience:
Client: U.S. Army Corps of Engineers, Los Angeles District
Prepared the geology, soils,`. paleontology, water resources, ,and land use sections in an
Environmental Assessment for the use of lands south of the 90 Gridline by the National Training
Center, Fort Irwin, CA:
Client: Parsons Brinckerhoff Network Services
Served as field biologist for biological resources surveys and wetland delineations and prepared
environmental documentation and Section 404 and streambed alteration agreement permit
applications for a nationwide fiber optic network installation project.
Client: California State Lands Commission ;
Developed the cumulative :irnpact scenario and section figures for the Bolsa Chica Wetlands
Restoration EIS/EIR. Mr. Stewart also assisted with project permitting at the local, regional, and
state level.
Client:. City of Brea
Prepared the public notifications, including Notice of Preparation, Notice of Completion/Notice
of Availability, Response to Comments, and Notice of Determination for the Brea Superblocks
I and 11 Initial Study/Negative Declaration. Mr. Stewartalso preparedthe Supplemental EIR for
the,Superblock Ill amendment to the Brea Master Plan Program EIR. The Supplemental EIR
presents'evidence supporting a revision to the Program EIR, revised mitigation measures and
a revised Mitigation Monitoring and Reporting Plan to make the previous Program EIR conform
to a changed situation regarding historical resources in downtown Brea.
Client: Pacific Shores Subdivision California Water District
Prepared the geology, water resources, and community services sections for the Pacific Shores
Subdivision Draft EIR: The project involves preparation of an EIR as a redraft of an existing
Administrative Draft EIR for a coastal development on the California/Qregon border.
Client: Transit Mixed Concrete
i
o.
/ITPG( SAMUEL C. STEWART IV
C0NSULT1No - Page,2'
Prepared the geology and water resources sections; and mitigation monitoring program for the
Soledad Canyon Sand and Gravel Mine EIR/EIS. The project involved operation of a mine on
Bureau of Land Management lands in the City of Santa.Clarita. The project involved local,
regional, state and federal approvals.
Client: Arrny. Corps of Engineers
Performed data collection and prepared the watershed cumulative project scenario for the Upper
NewportBay Environmental Restoration Project EIR/EIS. The ,EIR/EIS examined the best
possible dredging and habitat restoration configuration to offset the impact of sedimentation on
biodiversityand species abundance. Theproj'ect required cooperation and discussion between
the Army Corps of Engineers, the California Department of Fish and Game, the U:S. Fish and
Wildlife Service, the County of Orange, the City of: Newport Beach, and the National Marine
Fisheries Service.
Client: City of Santa Clarity
Prepared the geology, water resources, visual resources, biological resources, noise, and air
quality sections for the Magic Mountain ParkwayNia Princessa Extension EIR/EIS.
Client: Ropes &<Gray
Conducted.data collection and ;prepared regression analysis of pesticide concentrations for a
major, litigation involving natural resources damage assessment of marine food chain
contamination by ocean disposal of DDT and PCBs.
Client: Vulcan Materials
Assisted with quantitative vegetative sampling and general biological surveys, and served as
acting biological monitorfor expansion activities such as geologic test drilling and trenching, and
associated habitat clearing. ; Vegetative -sampling was utilized in the preparation of a
revegetation pian for the 883 -acre property in northern San Diego County.
Client: Los Angeles County Department of Public Works
Assisted with aquatic and macroinvertebrate wildlife sampling in the .San Gabriel River.
Sampling methods included seining and backpack =electrofishing.' Mr., Stewart also participated
in a southwestern pond turtle ('Clemmys marmorata pallida) relocation an& long term success
analysis. Turtles were trapped and/or caught by hand and moved to a relatively pristine area
on the West Fork of the upper San Gabriel -River system. Repeated visits were conducted to
inspect the condition, location; and general health of the relocated turtles.: Backpack radio
transceiver equipment ,was used for the tracking procedures. The sampling study. was
conducted to determine species diversity and abundance prior to sediment sluicing and flushing
of the Cogswell, San Gabriel and Morris Reservoirs on the San Gabriel River. Turtle relocation
was conducted in accordance with the EISIEIR mitigation program for the sluicing project.
Experience,
BonTerra Consulting, Environmental Planner, March 2000 to present
Chambers Group, Inc., Environmental Analyst, 1998-2000
J
O/'tJG( SAMUEL C. STEWART IV
C
ON S U L T ING
Page 3
Organizations:
Association of Environmental` Professionals - Orange County Chapter
Wildlife Society - Western Section - Southern California Chapter
Registrations, Certifications, and Affiliations:
Department of Fish & Game Scientific Handling Permit 2000
Union Pacific Railroad `Safety Training Certification 1999
Professional Classes/Seminars:
CEQA Document Preparation Seminar, UCLA Extension, 1999
Successful CEQA Compliance: Intensive two-day Seminar, UCLA Extension, 1999
Mastering NEPA: Intensive two-day Seminar, UCLA Extension; 1999
Birds of Southern California Visual Identification, 10 session course with
Sylvia Gallagher, Sea & Sage Audubon, 1999
Birds of Southern California Audio Identification, 10 session course with
Sylvia Gallagher, Sea & Sage Audubon, 2000
Additional Experience:
Camp Cady Bird Study
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO._JL__
TO Honorable Mayor and Members of the City Council
MEETING DATE December 19, 2000
REPORT DATE:, December 14, 2000
FROM: James DeStefano, Interim City Manager
TITLE: Resolution No. 89-75A, A Resolution of the City Council of the City of
Diamond Bar amending animal control, shelter and licensing fees.
SUMMARY: At its November 7, 2000 meeting, the City Council of the City of Diamond
Bar approved the FY 00-01 contract for animal control services through Inland Valley
Humane Society (IVHS). The motion included setting a public hearing to adopt a
resolution amending animal control, shelter and licensing fees as recommended by
IVHS. Proper notice was published pursuant to Government Code 66018. There have
been no increases to the fee schedule since incorporation. By adopting Resolution No.
89-75A, IHVS agreed to keep the agreement at its current rate ($65;244) for FY 00-01.
Without the adoption of the fee schedule, there would be an increase of $7,247 to the
FY 00-01 agreement.
RECOMMENDATION: It is recommended that the City Council of the City of Diamond
Bar open the public hearing, receive testimony and adopt Resolution No. 89-75A to
amend animal control, shelter and licensing fees.
SUBMITTALCHECKLIST:
1.
Has the resolution, ordinance or agreement been reviewed
x Yes
_ No
by the City Attorney?
2.
Does the report require a majority vote?
x Yes
_ No
S.
Has environmental impact been assessed? NA
—Yes
—No
4.
Has the report been reviewed by a Commission? NA
Yes
_ No
5.
Are other departments affected, by the report? NA
_ Yes
_ No
Report
discussed with the following affected departments:
EXTERNAL DISTRIBUTION: William C. Harford, Executive Director IVHS
R LE1N Y:
_ p
J es Dest fano David A. Doyle
Interim City ganager Deputy City Manager
'Z,� a_.
Teresa Arevalo
Senior Administrative Assistant
AGENDA NO.
CITY COUNCIL REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT: Resolution No. 89-75A amending animal control, shelter and licensing
fees.
ISSUE STATEMENT
Should the City Council amend the animalcontrol, shelter and licensing fees as
recommended by the Inland Valley Humane Society (IVHS)?
RECOMMENDATION
It is recommended that the City Council of the City of Diamond Bar open the public
hearing, receive testimony and adopt Resolution No. 89-75A amending animal control,
shelter and licensing fees.
FINANCIAL SUMMARY
Revenues collected for animal control, shelter and licensing fees are collected directly
by [VHS. The revenue helps to offset the total program cost for service provided to the
City of Diamond Bar. For FY 00-01 the program cost is estimated to be $155,486 and
revenue based on the proposed fee schedule is expected to be $90,242. The
difference, $65,244 is the pass through fee charged to the City. Since this amount was
budgeted for FY 00-01, no additional funding is needed.
BACKGROUND
At its November 7, 2000 meeting, the City Council of the City of Diamond Bar' approved
the FY 00-01 contract for animal control services through IVHS. The motion included
setting a public hearing to adopt a resolution amending animal control, shelter and
licensing fees as recommended by IVHS. Pursuant to Government Code 66018, proper
notice was published.
If the City adopts Resolution No. 89-75A, IHVS has agreed to keep the agreement at
the current rate $65,244 for FY 00-01. If Resolution No. 89-75A is not adopted, there
would be an increase of $7,247 to the FY 00-01 agreement.
IVHS Staff Report
Page 2
IVHS requested the adoption of the fee schedule for several reasons. The fee schedule
currently in place has not had an increase since incorporation. The proposed fee
schedule will assist in offsetting costs particularly those relating to the impact of SB
1785 (Hayden Bill). In addition, IVHS desires to have all nine of their'contract cities
adopt the same fee schedule by the end of this fiscal year. According to IVHS, all
except two of their contract cities including Diamond Bar have adopted the proposed fee
schedule.
Although the proposed fee schedule will result in increases to dog licensing, food and
care, and miscellaneous fees, a significant number of the fees, including all impound
fees will remain the same. During non -canvassing years, these increases will have a
minimal impact to most revenue types. During canvassing years the greatest impact
will be to revenues for Late Application Fees and Licenses. Although there is potential
for an increase in revenue, a five-year comparison below shows that there are overages
and shortages that offset each other.
FIVE-YEAR PROGRAM COST COMPARISON
CY
NCY
CY
NCY
CY
NCY
FY 95-96
FY 96-97
FY 97-98
FY 98=99
FY 99-00
FY 00-0.1
Budgeted Cost $144,510
$153,353
$1.95,108
$138,343
$176,519
$155,486
Revenue 72,969
69,267
135,598
73,488
123,495
90,242
City Cost 59.510
59.510
59.510
62.026
65.244
65,244
(shortage)/overage (12,031)
(24,576)
50,707
(552)
12,220
0
CY denotes Canvassing Year - IVHS Officers canvass the city door-to-door to collect license fees; this is
conducted every other year.
NCY denotes Non Canvassing Year — The current FY is a non -canvassing year.
FY 00-01 is based on estimates using new fee schedule; all other FY's are actual.
Since the current fiscal year is a non -canvassing year, the actual impact of the fee
schedule will not be realized until FY 01-02 a canvassing year. In prior discussions with
IVHS it is anticipated that the adoption of the new fee schedule will help offset any
future increases or keep any anticipated contract increases to a minimum. Staff will
evaluate the impact of the fee schedule prior to the expiration of the current agreement.
IVHS Staff Report
Page 3
Exhibit "A" of Resolution No.89-75A contains,a comprehensive list of dog license,
impound, food & care, and other fees.
Listed below are only those fees that are
affected by the proposed fee schedule.
SUMMARY OF FEES AFFECTED BY NEIN FEE SCHEDULE
Dog License Fees
Current
Proposed
Unaltered - 1 Year
20;00
25,00
Unaltered — 2 Year
40.00
50.00
Senior Citizen Unaltered— 1 Year
20,00
25.00
Senior Citizen Unaltered- 2 Year
40.00
50.00
Late Application Fee for New Dog
10.00
25.00
License
10.00
25.00
LateRenewal of Dog License
Food & Care
4.00
7.00
Dog
3.00
7.00
Cat
3.50
10.00
Biter Animals (dogs/cats)
2.00
5.00
Small Animals
4;00
7.00'
Medium Animals
5.00
10.00
Large Animals
Other Fees
Owner Release Fee
10.00
20.00
Per Animal
15.00
25.00
Per Litter
20.00
30.00
Per on Site Pick-up — live animal
Adoption of Resolution No. 89-75A will become effective immediately. If Resolution No.
89-75A is adopted,: City staff and IVHS
will notify the community of the new fee schedule
through press releases and other means
of public outreach.
Attachments:
*Current & Proposed Fee Schedule
*Resolution No. 89-75A
*Notice of Public Hearing
Prepared by:
Teresa Arevalo, Senior Administrative Assistant
Current & Proposed Schedule of Fees
Inland Valley Humane Society & S.P.C.A.
City of Diamond Bar
Cat
3.00
Dog License Fees
Current
Proposed
Unaltered - 1 Year
20.00
25.00
Unaltered - 2 Year
40.00
50.00
Altered -----1 Year
10.00
no change
Altered -----2 Year
20.00
no change
Senior Citizen Unaltered - 1 Year
20.00
25.00
Senior Citizen Unaltered - 2 Year
40.00
50.00'
Senior Citizen Altered - 1Year
5.00
no change
Senior Citizen Altered - 2 Year
10.00
no change
Late Application Fee for New Dog License
10.00
25.00
Late Renewal of Dog License
10.00
25.00
Impound Fees
30.00 Fee for service
- Carcass removal - owners
Dog - Ist Offense
20.00
no change
- 2nd Offense
40.00
no change
- 3rd Offense
60.00
no change
Cat
5.00
no change
Small Animals - i.e. Rabbits, Chickens, Ducks, Turtles
5.00
no change
Medium Animals -i.e. Goats, Sheep, Calves,
15.00
no change
Large Animals - i.e. Horses, Ponies, Donkeys, Cows, Pigs
25.00
no change
(trailer needed)
Food & Care per day
Dog
4.00
7.00
Cat
3.00
7.00
Biter Animals (dogs/cats)
3.50
10.00
Small Animals
2.00
5.00
Medium Animals
4.00
7.00
Large Animals
5.00
10.00
• all biter animals quarantined at the shelter: food and care charged at a higher rate.
Other Fees
Trailer Fee
25.00
no change
Service Fee on LargeAnimals requiring extra manpower
50.00
no change
Special Animal Permit
50.00
no change
Owner Release Fee - Per Animal
10.00
20.00
- Per Litter
15.00
25_00
- Per on Site Pick-up -',live animal
20.00
30.00 Fee for service
- Carcass removal - owners
20.00
no change
Justification: Extended period of time an owner's animal must
be held at the shelter as per SB 1785
Hayden Bill - (three days)
RESOLUTION NO. 89-75A
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR AMENDING ANIMAL CONTROL,
SHELTER AND LICENSING FEES.
A. Recitals.
(i.) The City Council contracts with the Inland Valley Humane Society and S.P.C.A'.
for the provision of animal control services, including licensing of animals and impounding
of animals picked up by the Humane Society pursuant to the provisions of Title 10 of the
Los Angeles County Code.
(ii.)This City Council desires to establish certain fees and charges for licensing,
impounding, food and care fees'and related fees for animal control services.
(iii.) This City Council has conducted and concluded a duly noticed public
hearing as required by law with respect to the establishment of the fees set forth herein.
The feesestablished hereby, based upon the information provided to this City Council,
reflect the anticipated reasonable cost of providing the services specified.
(iv.) All legal prerequisites to the adoption of this resolution have occurred.
B. Resolution.
NOW, THEREFORE, the City Council of the City of Diamond Bar does
hereby find, determine and resolve as follows.
1, In all respects, as set forth in the Recitals, Part A, of this Resolution.
Z The fees and charges for license fees, impound fees, food and care fees
and related fees pertaining to trailer fees, special animal permits and service fees for
large animals requiring extra manpower shall be amended as set forth in Exhibit "A"
attached hereto and by this reference made a part hereof.
3. All other fees not modified herein and set forth in Title 10 of the Los
Angeles County Code, as heretofore adopted by this City Council, shall remain as set
forth in said Title 10 unless and until modified by resolution of this City Council.
4. Resolution No. 89-75 is hereby repealedin its entirety.
5. The City Clerk shall certify to the adoption of this Resolution.
ADOPTED AND APPROVED this day of ;2000.
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby
certify that the foregoing Resolution was introduced at a,regular meeting of the
City Council of the City of Diamond Bar held on the day of
2000 and was finally passed at a regular meeting of the
City Council of the City of Diamond Bar on the day of
2000 by the following vote:
Ayes:
Noes:
Absent
Abstain
Attest:
City Clerk of the City of Diamond Bar
2
Exhibit A
Inland Valley Humane Society & S.P.C.A.
City of Diamond Bar
Fee Schedule
Dog License Fees
Fee
Unaltered - 1 Year
25.00
Unaltered - 2 Year
50.00
Altered -----1 Year
10.00
Altered -----2 Year
20.00
Senior Citizen Unaltered - 1 Year
25.00
Senior Citizen Unaltered- 2 Year
50.00
Senior Citizen Altered - 1Year
5.00
Senior Citizen Altered - 2 Year
10.00
Late Application Fee for New Dog License
25.00
Late Renewal of Dog License
25.00
Impound Fees
Dog - 1st Offense
20.00
- 2nd Offense
40.00
- 3rd Offense
60.00
Cat
5.00'
Small Animals - i.e. Rabbits, Chickens, mucks, Turtles
5.00
Medium Animals -i.e. Goats, Sheep, Calves,
15.00
Large Animals - i.e. Horses, Ponies, Donkeys, Cows, Pigs
25.00
(trailer needed)
Food &Care per day
Dog
7.00
Cat
7.00
Biter Animals (dogs/cats)
10.00
Small Animals
5.00
Medium Animals
7.00
Large Animals
10.00
• all biter animals quarantined at the shelter: food and care charged at a higher rate.
Other Fees
Trailer Fee
25.00
Service Fee on LargeAnimals requiring extra manpower
50.00
Special Animal Permit
50.00
Owner Release Fee - Per Animal
20.00
_ Per Litter
25.00
- Per on Site Pick-up - live animal
30.00 Fee for service
- Carcass removal - owners
20.00
Justification: Extended period of timeanowner's animal must be held
at the shelter as per SB 1785
Hayden Bill - (three days)
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA,
County of Los Angeles
I, TERRY BRONSON, do hereby, declare that I am a citizen of
the United States; 1 am over the age of eighteen years, and
not a party to or interested in the below -entitled matter. I am
the Legal Advertising Clerk of the
Inland Valley:Dailyl Bulletin
(formerly the Progress Bulletin)
A newspaper of general circulation, published daily in the City
of Pomona, County of Los Angeles, Stater of California, and
which has been adjudged a newspaper of general circulation
b the Superior Court of the County of Los Angeles, State of
y p `r 9
NOTICE OF
PUBLIC HEARING
California, under the date of June 15, 1845, Decree No. Pomo-
NO-TICE Is HEREBY
C-606; that the notice, of which the annexed is a p rinted co py
Diamond DamondN the that of
Bar that a
in type not smaller than nonpareil), has been published in
' ' will be(set
held by the _City
each regular and entire issue of said newspaper and not in
gDecember
Council on Tuesday,
an supplement thereof on the following'dates, to wit:
y pp
19 2000, at
7.00 p.m., or as soon
thereafter the
as
bI
in
then AQMD
Auditorium- 21865 E.
-
:Copley`Drive,
Diamond Bar,
California, pursuant to
California Government
Code Stolon 66018, for
�
i
the purpose of
adopting; an animal
control, r shelter . and
license fee resolution
as recommended by
the Inland -valley
I declare under penalty of perjury that the foregoing is true`
Humane society and
and correct.
S. C A
P. . .
_
ALL INTERESTED
PERSONS are invited'
to attend the:hearins
and express', opinions
/1 ��M ? /)
a. �l �`�
on'the matter outlined
above.
Datedd t `�
T H E - R
INFORMATION mdy
'.be Obtained by calling
the City'Clerk's Offlce
(909) 860-2489.
/s/LVnda Bur9ess,�
City Clerk
flub: December 9, 2000
Signature -1 ,
#93128
v
TO: Honorable Mayor and Members of the City Council
MEETING DATE: December 19, 2000 REPORT DATE: December 14, 2000
FROM: James.DeStefano, Interim City Manager
TITLE: Introduction of the General Plan AmendmentNo. 2000-01 for the 2000 to 2005
Housing Element
SUMMARY: The Housing Element of the General Plan is a comprehensive assessment of
current and projected housing needs for all segments of the community and all economic groups.
In addition, it embodies policy for providing adequate housing and includes action programs for
this purpose.
State Government Code Section 65588 (b)(5) requires that the Housing Element of the General
Plan be updated every five years. Diamond Bar is proposing to amend the current General Plan
Housing Element for the 2000-2005 time period. This proposal would revise the 1995 Housing
Element in conformance with current State of California requirements.
RECOMMENDATION: That the City Council open the public hearing, receive a presentation
from the City Consultant, receive public testimony, and continue the item to January 16, 2001.
LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification
Resolution(s) —Bid Specification (on file in City Clerk's office)
_ Ordinance(s) X Other: draft 2000-2005 Housing Element
Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1.
Has the resolution, ordinance or agreement been N/A
_Yes
_ No
reviewed by the City Attorney?
2.
Does the report require a majority vote? Majority
Yes
_ No
3.
Has environmental impact been assessed?
X Yes
_ No
4.
Has the report been reviewed by a Commission?
X Yes
_ No
Which Commission? Planning Commission
5.
Are other departments affected by the report?
Yes
X No
Report discussed with the following affected departments:
REVIEWED Y:
JaUs DeStefan Linda Kay Smit
Interim City M ager Development Services Assistant
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: December 19, 2000
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT: Introduction of the General Plan Amendment No. 2000-01 for the
2000 to 2005 Housing Element
ISSUE STATEMENT:
State Government Code Section 65588 (b)(5) requires that the Housing Element of the
General Plan be updated every five years. Diamond Bar is proposing to amend the
current General Plan Housing Element for the 2000-2005 time period. This proposal
would revise the 1995 Housing Element in conformance with current State of California,
requirements.
RECOMMENDATION:
That the City Council open the public hearing, receive a presentation from the City
Consultant, receive public testimony, and continue the item to January16, 2001.
BACKGROUND:
The housing element is a comprehensive assessment of current and projected housing
needs for all segments of the community and all economic groups. In addition, it embodies
policy for providing adequate housing and includes action programs for this purpose.
State Government Code Section 65588 (b)(5) requires that the Housing Element of the
General Plan be updated every five years. Over the last several years, however, time
extensions have been granted by the State to local governments for completion of
updates. The most recent deadline was extended to December 31, 2000 (Assembly Bill
1744).
Diamond Bar is proposing to amend the current General Plan Housing Element for the
2000-2005 time period. This proposal would revise the 1995 Housing Element in
conformance with current State of California requirements.
California Government Code Sections 65353 and 65354 require that prior to the adoption'
of any proposed amendment to the General Plan, the Planning Commission needs to first
review, approve, and recommend to the City Council the adoption of any such proposed
amendment. The Planning Commission did this on November 28, 2000 per Resolution
No. 2000-26 attached.
1
Housing Goals per the State Legislature
Government Code Section 65580. The Legislature finds and declares, as follows:
1. The availability of housing is of vital statewide importance, and the early attainment
of decent housing and a suitable living environment for every Californian, including
farmworkers, is a priority of the highest order;
2. The early attainment -of this goal requires the cooperative participation of government
and the private sector in an effort to expand housing opportunities and accommodate
the housing needs of Californians of all economic levels;
3. The provision of housing affordable to low- and moderate -income households
requires the cooperation of all levels of government;
4. Local and state governments have a responsibility to use the powers vested in them to
facilitate the improvement and development of housing to make adequate provision,
for the housing needs of all economic segments of the community; and
5. The Legislature recognizes that in carrying out this responsibility, each local
government also has the responsibility to consider economic, environmental, and
fiscal factors and community goals set forth in the general plan and to cooperate with
other local governments and the state in addressing regional housing needs.
Government Code Section 65581. It is the intent of the Legislature in enacting this
article:
1. To assure that counties and cities recognize their responsibilities in contributing to the
attainment of the state housing goal;
2. To assure that counties and cities will prepare and implement housing elements
which, along with federal and state programs, will move toward attainment of the
state housing goal;
3. To recognize that each'locality is best capable of determining what efforts are
required by it to contribute to the attainment of the state housing goal, provided such
a determination is compatible with the state housing goal and regional housing needs;
and
4. To ensure that each local government cooperates with other local governments in
order to address regional housing needs.
Requirements for the Housing Element Update
The components of a comprehensive Housing Element update include an update of
population, household, and housing market information, meetings for public input, and
the formation of a Housing Element for the period 2000-2005. The comprised Draft
2000-2005 Housing Element was forwarded to the Department of Housing and
Community Development (HCD) for their review and approval. The process of preparing
the Draft 2000-2005 Housing Element took existing data (the housing element) and
included new data and public input to determine the City's housing needs and strategies
to address those needs.
2
Regional Housing Needs Assessment (RHNA)
The Southern California Association of Governments (SCAG) is the agency responsible
for assigning the fair share target to each jurisdiction in the 300 -cities southern California
region of the . San Gabriel Valley Council of Governments (SGVCOG) for the
construction needs or RHNA. The RHNA identifies the number of dwelling units that
would have to be added in each jurisdictiontoaccommodate the State forecasted growth
between January 1998 and June 2005. These housing units should be comprised of all
income groups. According to SCAG, Diamond Bar has a regional housing growth need
of 144 new units.
Housing units built in Diamond Bar since 1998 can be subtracted from the City's RHNA.
Since January 1998, a total of 153 housing units have been developed in the City. All of
these have been custom homes selling for $500,000 or more and would therefore count
only as "above moderate income" units. The 1998-2005 RHNA had called for 23 very
low-income units, 17 low-income units, 27 moderate -income units and 76 units for
household above moderate income. Thus, Diamond Bar has a.remaining need of 67 units
within very low, low and moderate -income categories. The Draft Housing Element -
Section 4, Housing Resources, page 4-3, discusses the zoning and available land
resources for the target number of homes.
Data Research
Data research included the 1990 Census, information provided from Southern California
Association of Governments (SCAG), Department of Finance; and the -Employment
Development Department for demographic and household information such as:
• Current population and population growth trends;
• Characteristics of the population including age distribution, race/ethnicity, and
gender;
• Household characteristics including number of households, household size,
overcrowding, family and female -headed households, and level of payment compared
to ability to pay;
• Household income for the City in comparison to the region, income differences by
census tract, persons living in poverty by subgroup, i.e., female -headed households,
elderly, children.
Interviews were conducted with service providers for information to gain insight on
particular unmet needs of Diamond Bar populations on special housing needs groups: the
disabled, elderly, large families, female -headed households and the homeless.
Current market data was complied from a variety of sources, including: Department of
Finance, Construction Industry Research Board, Data Quick Real Estate Market
3
i
Information Services, local Board of Realtors and Apartment Owners Association, and
advertised rentals listed in local newspapers and the Los Angeles County Times.,
Additional information on the location and extent of housing deterioration in the City was
derived from City code enforcement staff.
The inventory of the location and potential development capacity of vacant land in the
City suitable for new -residential development during this 2000 -2005 -planning period was
evaluated for residential growth potential. The Table 11-4 and the Housing Opportunities
Areas II -1 exhibit in the 1995 Housing Element were replaced with updated data on
revised pages 4-1 and 4-2.
Public Input
On July 11, 2000, the Planning Commission, held a study session: City of Diamond Bar,
2000-2005 Housing Element. Additionally, all drafts and revisions of the Draft 2000-
2005 Housing Element were distributed to sites within Diamond Bar for review and
comment. These included the two mobile home parks,, Season's Apartments, the
Diamond Bar Library and City Hall In addition to the required legal advertisements,
display ads were published in the November 9t issue of the Windmill, and in the
November l la` issue of the Diamond Bar' weekly. A copy of the flyer/display ad is
attached. The City Council meeting was duly advertised consistent with the above for the
Planning Commission meeting.
Housing Plan
The Goals and Policies of the Draft 2000-2005 Housing Element, page 5-3, are based on
the culmination of data research, housing resources, RHNA and public input as noted
above. The five goals are:
1. Consistent with the Vision Statement, preserve and conserve the existing housing
stock and maintain property values and residents' Quality of Life;
2. Consistent with the Vision Statement, provide opportunities for development of
suitable housing to meet the diverse needs of existing and future residents;
3. Provide adequate sites through appropriate land use and zoning designations to
accommodate future housing growth;
4. Mitigate potential governmental constraints which may hinder or discourage housing
development in Diamond Bar;
5. Consistent with the Vision Statement, encourage equal and fair housing opportunities
for all economic segments of the community:
The goals and policies are the basis for the five areas of the Housing Programs (page 5-6)
and include such programs as discussed on subsequent pages. These include:
4
•" Conserving the existing supply of affordable housing;
1. Residential Code Enforcement Program
2. Minor Home Repair Program ("Paint the Town")
3. Single Family Rehabilitation Program
4. Section 8 Rental Assistance Program
5. Preservation of Assisted. Housing
6. Mobilehome Park Preservation
• Assisting in the provision of housing;
7. First -Time Homebuyer Assistance Programs
8. Senior Housing Development
• Providing adequate sites to achieve a variety and diversity of housing;
9. Land Use Element (RHNA and Inventory)
10. Mixed Use Development
11. Second Units
• Removing governmental constraints as necessary; and
12. Affordable Housing Incentives/Density Bonus
13. Efficient Project Processing
• Promoting equal housing opportunity.
14. Fair Housing Program"
PLANNING COMMISSION REVIEW:
The Planning Commission reviewed and approved the November draft version of the
2000-2005 Housing Element on November 28, 2000 per Resolution No. 2000-26.
The 'Planning Commission's revisions from the original working document appear'
highlighted on the following pages, and the suggested revisionsfrom the City Attorney
are underlined in the attached draft version:
• Introduction, pages 1-4 and 1-5.
• Housing Needs Assessment, pages 2-4 2-5, and 2-19. Additionally, the City
Attorney recommended changes underlined on page 2-26.
• Housing Constraints, pages 3-8, 3.10, 3-11, and 3-19. Additionally, the City
Attorney _recommended changes 'underlined on page 3-8, and the definition
underlined on 3-19.
• Housing Resources, pages 4-1, 4-2, 4-3, 4-4, and 4-9. Additionally, the City
Attorney recommended the added sentence on page 4-3 regarding environmental
constraints on higher density multifamily residential sites.
• Housing Plan, pages 5-4, 5.5, 5-10, 5-11, 5-12, 5-13, 5-14, and 5-15. Additionally,
the City Attorney recommended the added wording and policy for establishing a
second senior facility in the City of Diamond Bar on page 5-10, additional statements
5
were added regarding the Land Use Element and development of vacant Medium
High Density (RMU) and High Density (RH) on page 5-11, .added statements
regarding affordable housing developments with a reduction in the required number
of parking spaces and objectives and a date when the handout will be distributed on
page 5-13, and a statement regarding Fair Housing information availability was added
on page 5-14.
Environmental Assessment:
Pursuant to the provisions of the California Environmental Quality Act, Public Resources
Code Sections 21000 et seq. ("CEQA"), the State CEQA guidelines, California Code of
Regulations, Title 14, Article 11, Section 15168(c)(2) and 15162, the City has determined
that this project is consistent with the previously certified General Plan Environmental
Impact Report and Addendum certified July 25, 1995. In October, 2000, Cotton/Beland
Associates prepared a study demonstrating that no new environmental effects could occur
and no new mitigation measures would be required by the 2000-2005 Housing Element..
The October, 2000, Cotton/Beland Associates study is incorporated herein as if set out in
full and attached hereto as Exhibit "A."
CONCLUSION:
The attached draft of the 2000-2005 Housing Element is presented for your review and
consideration. However, this is a large amount of material being presented including:
comments from the Planning Commission; City Attorney; and an anticipated comment
letter from the HCD on the Planning Commission version that should be a part of the City
Council's consideration. Therefore, it is recommended that the City Council open the
public hearing, receive a presentation from the City Consultant, receive public testimony,
and continue the item to January 16, 2001.
Prepared by:
James DeStefano, Interim City Manager
Linda Kay Smith, Development Services Assistant
ATTACHMENTS:
1. December Draft 2000-2005 Housing Element (without Exhibits);
2. Approved Draft Planning Commission Resolution No. 2000-26;
3. Letter from Department of Housing and Community Development dated November
3, 2000;
4. Flyer distributed with Draft 2000-2005 Housing Element to public sites.
6
1 ATTACHMENT "T'
DRAFT 2000-2005 HOUSING ELEMENT,
GPA No. 2000-01
PLANNING COMMISSION DECEMBER 19, 2000
RESOLUTION NO. 2000-26
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
DIAMOND BAR RECOMMENDING THAT THE CITY COUNCIL' OF
THE CITY OF DIAMOND BAR ADOPT THE GENERAL PLAN
AMENDMENT NO. 00-01, DRAFT 2000-2005 HOUSING ELEMENT, FOR
THE GENERAL PLAN OF THE CITY OF DIAMOND BAR
A. RECITALS.
I. On April 18, 1989, the City of Diamond Bar was established as a duly organized
municipal corporation of the State of California.
2. On July 25, 1995, the City of Diamond Bar adopted its General Plan. The
General Plan establishes goals, objectives and strategies to implement the
community's vision' for its future.
3. Pursuant to the requirements of Government Code Section 65588(a), the City of
it
f he General Plan of the C
he Housing Element o t
reviewed t
Diamond Bar has g Y
and has determined that it is appropriate to revise that Element to reflect the
results of this review.
4. The City prepared a draft revised Housing Element for the period of 2000-2005
and submitted it to the estate Department of Housing and Community
Development ("HCD") for review on September 21, 2000, pursuant to
Government Code Section 65585(b). The City in ,the form of a letter dated
November 3, 2000, received HCD's comments on the draft.
5. Pursuant to the provisions of the California Environmental Quality Act, Public
Resources Code Sections 21000 et seq. ("CEQA"), the State CEQA guidelines,
California Code of Regulations,' Title 14, Article 111, Section 151680)(2) and
15162, the City has determined that this project is consistent with the previously
certified General Plan Environmental Impact Report'an' Addendum certified
July 25, 1995. In October 2000, Cotton/Beland/Associates prepared a i.stdy
demonstrating that no new environmental effects could' occur an no new I
mitigation measures would be required by the 200072005 klousing' Element. The
October 2000, Cotton/Beland/Associates study is incorporated herein as if set out
in full and attached hereto as Exhibit "A."
Code Section 65090 and 65353 notification of the public
6. Pursuant to Government C
hearing for this project was published in the San Gabriel Valley Tribune and
Inland Valley Daily Bulletin newspapers on October' 26, '2000, in a one eighth
page legal advertisement. Also, three other public places were posted.
7. The Planning Commission conducted a duly noticed public hearing with regard to
the General Plan Amendment No. 00-01, Draft 2000! 2005 Housing Element, at
1 ',
which time public comments were received by the Commission. The public
hearing was opened on November 14, 2000, and concluded on November 28,
2000.
8. The Planning Commission, considered, individually and collectively, the revised
Housing Element, and after due consideration of public testimony, staff analysis,
and the Commission's` deliberations, the Planning Commission has determined
that the General Plan Amendment No. 00-01, Draft 2000-2005 Housing Element,
attached hereto as Exhibit `B" and incorporated by reference into this Resolution,
implements the goals and the needs in terms of the type of housing envisioned by
the City's General Plan.
9. On November 28, 2000, the Planning Commission recommended that the City
Council adopt General Plan Amendment No. 00-01, Draft 2000-2005 Housing
Element, attached hereto as Exhibit `B."
B. RESOLUTION.
NOW, THEREFORE, it is hereby found, determined and resolved by the Planning
Commission of the City of Diamond Bar, as follows;
1. The Planning Commission hereby specifically finds that all of the facts set forth
in the Recitals, Part A, of this Resolution are true and correct.
2. The Planning Commission hereby specifically finds and determines that, having
considered the record as a whole, there is no evidence before this Planning
Commission that the General Plan Amendment No. 00-01, Draft 2000-2005
Housing Element, proposed herein will have the potential of an adverse effect on
wildlife resources or the habitat upon which the wildlife depends. Based upon
substantial evidence, this Planning Commission hereby rebuts the presumption of
adverse effects contained in Section 753.5 (d) of Title 14 of the CaliforniaCode
of Regulations.
3. The Planning Commission has reviewed the Housing Element Guidelines adopted
by the HCD pursuant to Section 50459 of the Health and Safety Code and the
findings contained in HCD's comment letter of November 3, 2000, and has
revised the draft in response to those comments.
4. The revised Draft 2000-2005 Housing Element is in full compliance with the
requirements of Government Code Sections 65580 -65589.8.
5. The revised Draft 2000-2005 Housing Element is consistent with the other
elements of the General Plan because the revised Housing Element uses the land
use designations of the Land Use Element and those designations in turn are
reflective of, and consistent with, the policies and provisions of the remaining
elements of the General Plana
2
6. The housing goals, objectives, and policies stated in the revised Draft 2000-2005
Housing Element are appropriate for the City of Diamond Bar and will contribute
to the attainment of the state housing goal.
7. The 'adoption of the revised Draft 2000-2005 Housing Element will aid the City's
efforts to assist in the development of housing for all members of the community.
8. For the foregoing reasons, the adoption of the revised Draft 2000-2005 Housing
Element is in the public interest.
9. The Planning Commission hereby recommends that the City Council adopt the
General Plan Amendment No. 00-01 Draft 2000-2005 Housing Element, for the
City of Diamond Bar attached hereto as Exhibit "B" and incorporated herein by
reference.
The Secretary of the Planning Commission shall:
(a) Certify as to the adoption of this Resolution; and
(b) Transmit a certified copy of this Resolution to the City Council of the City
of Diamond Bar.
PASSED, APPROVED AND ADOPTED THIS 28th DAY OF NOVEMBER
2000, BY THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR.
BY:
Steve Nelson, Chairman
1,James DeStefano, Secretary of the Planning 'Commission of the City of Diamond Bar, do
hereby certify that the foregoing Resolution was duly introduced, passed, and adopted, at a
regular meeting of the Planning Commission held on the 28th day of November; 2000, by the
following vote:
AYES: COMMISSIONERS: Kuo, Ruzicka, Tye, VCMrbes, Chair/Nelson
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
ABSTAINED: COMMISSIONERS:
ATTEST:
James De5tefano, Secretary
Version Revised 11-28-00
3
STATE, OF Al 1FORNIA BU'INFSS 't'R ANSPORTATIQN AND HOUSING Ac N 1".. x:,. �>=�-- L.�:•:...
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT .�D,N1;1NG
Division of Housing Policy Development
1900 Third Street, Suite 430 3 ; z
P. O Box 952053
Sacramento CA 94252.2053 ATTACHMENT "Y
3e
www hcd ca.aov�``
(916) 323-3176 FAX. (916)327-2643 DRAFT 2000-2005 HOUSING ELEMENT, Y DFS
GPA No. 2000-01
DECEMBER 19, 2000
November 3, 2000 -- --- -- - .—
Mr. Jim DeStefano
Acting City Manager and Community Development Director
City of Diamond Bar
21660 E. Copley Drive, Suite 100
Diamond Bar, California 91765-3117
Dear ivlr. DeStefano;
RE: Review of Diamond Bar's Draft Housing Element Amendment
Thank you for submitting Diamond Bar's draft housing element, receivedSeptember 21, 2000.
for our review. As you know, we are required to review draft housing element amendments and
report our findings to the locality pursuant to Government Code Section 65583(b).
A telephone conversation with Daren Warner of Cotton/Beland Associates, the Ci!ty's consultant,
assisted our review. This letter and Appendix summarize the conclusions of that discussion and
our review.
I
The Ci is to be commended for facilitating the refinancing: , and reservation of the 149 units
City g g P
senior rental housing complex in 1999. Although the draft element (describes some of the unique
housing conditions in the City, the element requires revision to adequately, address the statutory
requirements of housing element law (Article 10.6 of the Government Code.) In particular, the
element should include more quantified program actions with specific timelines. And expand the
analysis of governmental constraints. The Appendix to this letter outlines the revisions needed to
bring the draft element into compliance.
For your information, we :have enclosed a brief description of'new and existing housing and
community development programs administered by this Department along with finding levels for
the current fiscal year. We are pleased to report a historic increase in housing funds available
through' HCD. A number of the programs such as the Jobs-Housing Balance Improvement
Program, the CalHome Program and the Downtown Rebound Program, are new and under current
development. Please consult our homepage at www hcd c'a.goy'i for program information
updates.
We thank Karen Warner for her cooperation during our rjeview. !If you require additional
assistance or have any questions, please contact Margaret Murphy, of our staff,, at (916) 445
5888. We would be glad to visit the City to provide technical assistance ;to facilitate the City's
efforts to comply with the law.
In accordance with the Public Records Act a copy of this letter has been f
g orwarded to the
individuals and organizations listed below.'
r Mr. Jim DeStefano
Page 2
Sincerely,
Cathy Xreswell
Acting Deputy Director
Enclosure
cc: Clement Lau, Cotton/Beland/Associates
Catherine'Ysrael, Supervising Deputy Attorney General
Terry Roberts, Governor's Office of Planning and Research
Juan Acosta, California Duilding Industry :Association
Marcia Salkin, California Association of Realtors
Marc Brown, California Rural Legal Assistance Foundation
Rob Weiner, California Coalition for Rural' Housing
Susan DeSantis, The Planning Center
Dara Schur, Western Center on Law and Poverty
Michael G. Colantuono, Attorney at Law
Jose Rodriguez, California Rural Assistance
David Booher, California Housing Council`
Jonathan Lehrer-Graiwer, Attorney at Law
Ana Maria Whitaker, California State University, Pomona
Joe Carreras, South California Association of Governments
Dwight Hanson, California Building Industry Association
Kerry Harrington Morrison, CA Association of Realtors
Marguerite Battersby, Brunick'& Pyle
Minh Tran, Inland Counties Legal Services '
2'
APPENDI
City of Diamond Bar
The following changes would bring Diamond Bar's housing element into compliance with Article 10.6 of
the Government Code. Accompanying each recommended change we cite the supporting section of the
Government Code. The, particular program examples or data sources provided are suggestions for your
use.
A. Housing Needs, Resources, and Constraints'` -
1. Include an analysis and documentation of housing characteristics including housing stock
condition (Section 65583(a)(2)).
The City's Code Enforcement Office has identified four neighborhoods targeted for
rehabilitation assistance but the element should also include an estirrate of the number of
substandard units needing rehabilitation and replacement.
2. Include an inventory of land suitable for residential development, including an analysis of the
relationship of zoning and public facilities and services to these sites (Section 65583(a)(3)).
a) Table 31 -Residential Development Potential under Housing Resources, Availability of Sites
For Housing, describes the residential land districts, but should also identify the zoning`
categories, density ranges, and the availability of services and facilities (infrastructure).
Regarding moderate income households, the element should demonstrate the ability to mmet
the regional housing need for this group given that there is no vacant land zoned at 5, 12, or
16 DLT/ac.
b) The inventory identifies 13.5 acres of vacant land designated High Density for residential
development at 20 DU/ac. The element should include more information about the City's
methodology for determining the adequacy of the high density zone in accommodating the
City's share of the regional housing need for lower-income and moderate -income
households. According to Figure 11, Housing Opportunity Areas, this vacant land consists
of four scattered sites with an aggregate potential of 270 units. Table 31 should identify
each of these sites by acreage. A realistic assessment of the development potential of each
of these sites, including mitigation of traffic congestion impacts or environmental
constraints, ;during the current planning period should also be described. Given the limited
amount of land zoned for High Density multifamily, the City should consider limiting use of
this zone for single family use. -
c) The land inventory should more thoroughly describe the status of Tres Hermanos (PA -1) and
the Specific Plan Overlay (page '5-10) including the current zoning, allowable densities, and
intended mix of land uses. Specifically, how many multifamily units would be included
'Within the proposed total 144 residential units on this site? Given' that Tres Hermanos lacks
infrastructure, what is'the realistic potential of its development within the planning period.
_2
3. Analyze potential and actual governmental constraints upon the maintenarsce,-insprovensest.
and development of housing for all income levels, including land-use controls and local
processing and permit procedures. The analysis shall also demonstrate local efforts to remove
governmental constraints that hinder the locality! frons meeting ;its share of the regional
housing need in accordance with Section 65584 (Section 65583(a)(4)).
a) Table 27 on page 3-8 describes parking requirements of two spaces in a garage for each
multifamily unit, plus .05 additional spaces for each bedroom over 2, plus guest parking at
the ratio of 1 space for each 4 required parking spaces. This requirement should be analyzed
as a governmental constraint on the development of multifamily housing. If necessary,
based on this analysis, a program should be developed to mitigate this constraint.
Additionally; the element should describe the reduced parking requirements for studio;
second units, senior and congregate care facilities.
b) .The element should specifically explain: and analyze the impact of the *ninor conditional use
permit process and required public hearing for second dwelling units.
c) The element discusses fees pertaining to processing development applications but should
also include an analysis of the costs associated with new' development, specifically impact
fees.
d) The element should include a description of on-and-off site improvement requirements
beyond "dedication and/or improvement of streets and drainage channel for new
development.,,
B. Housing Programs
1. Include a program which sets forth a five-year schedule of actions the local government is
undertaking or intends to undertake to implement the policies and achieve the goals and
objectives of the housing element through the administration of land-use and development
controls, provision of regulatory concessions and incentives, and the utilization of appropriate
federal and state financing and subsidy programs when available. Describe the amount and uses
of moneys in the redevelopment agency's Low and Moderate income Housing Fund, (Section
65583(c)):
Most of the housing programs require quantification and more specific information about the
City's role and commitment to implementation. For example, definitive timelines for
implementation of program actions is required. Examples of the programs that require revision
to address the statutory requirements include but are not limited to the following:
Program 10. Quantify the objective ,and provide a timeline for the Mixed Use program within
PA-1 and PA-2 Describe the relationship between the City and the Conservation Authority.
See 2 (d).
Pram 11: Revise this program to include the specific actions the City, will take to encourage
and facilitate development of second units and a timeline for achieving this objective.
Regarding the utilization of appropriate federal and state financing and subsidy programs when
available: The Senior Housing Program references the City of Industry set aside. The element
should include the availability and the amount of these funds and explain how the set aside will
3
be utilized to facilitate new affordable housing. �Ue also`suggest that this resource may also be
appropriate to facilitate the development of non -elderly affordable rental housing and needed
infrastructurein Diamond Bar.
2. Idents adequate sites which will be made available through` appropriate zoning and
development standards and with public services and facilities, including sewer collection and
treatment, domestic water supply, and septic tanks and wells, needed to facilitate and encourage
the development of a variety of types of housing for all income levels, including rental housing,
factory -built housing, mobilehomes, housing for agricultural workers, .emergencv shelters and
transitional housing (Section 65583(c)(1)(A)).
Absent a complete land inventory as required in. A.2, it is not possible to evaluate the adequacy
of the'City's adequate sites program.
3. The housing element shall con!ain, programs, which "assist in the, development of adequate
housing to meet the needs of low -and moderate -income households (Section 65583(c)(2)).
Although the element includes programs providing first time home buyer assistance (home
ownership and mortgage credit certificate) and the senior housing development, the element
should be revised to include specific actions that address the needs of lower income and
non -elderly households, including large family and renter households, especially those who are
overpaying for housing. Additionally, the element should describe specific actions the City will
take to help facilitate affordable housing. For example, many jurisdictions assist in the adequate
development of low' and moderate income housing by applying for available federal and state
housing grant or loan funds or by assisting nonprofit organizations and affordable housing
developers in their applications.
4. The housing element shall contain programs which "address, and where appropriate and legally
possible, remove governmental constraints to the maintenance, improvement, and development
of housing„ (Section 65583(c)(3))•
Absent a complete governmental constraint analysis as required in A.3, it is not possible to
evaluate the adequacy of the City's programs to mitigate governmental constraints.
5. Include a program to promote'equal housing opportunities (Section 65583(c)(5)).
The element states that the City contracts with the Long Beach Fair Housing Foundation through
the County Consortium for fair housing services. Program 14 should be strengthened.
Specifically, greater outreach efforts to city residents should be provided about the fair housing
laws, the availability of fair housing services as well as where and how to file a compliant. The
City could work with the Foundation to conduct Landlord/Tenant seminars in the City. Fair
housing information could also be disseminated at libraries, senior centers, recreation centers,
social security and unemployment offices, and other public places to increase the program's
visibility and potential usefulness. We would be glad to provide information and assistance on
how to expand the Fair Housing program.
4
C. Consistency with General Plan
Describe the means by which consistency will be achieved with other general plan elements and
community goals (Section 65583(c)).
Although the element provides examples of inter -element; consistency, the element should describe
how consistency between the housing element and the general plan is to be maintained.
D. Public Participation
Local governments shall make a diligent effort to achieve public participation of all economic
segments of the community in the development of the housing element, and the element shall
describe this effort (Section 65583(c)).
We note that the City's public outreach efforts are focused primarily around the publicnoticing and
hearing processes. The City did conduct a public study session upon completion of the housing
needs assessment but prior to formulation of the element's policies and programs. However, the
housing element should specifically identify how the City `made a diligent effort to solicit public
input from all economic groups (especially lower-income households, their 'representatives, or
advocates) during the development of the housing element.
Other
For your information, State Density Bonus Law was revised in 1989 and no longer applies to
development of housing for moderate -income households.
5
ATTACHMENT ``4'° 1
The Public Hearing, represents a great opportunity for Diamond Bar residents, businesses, and
interest groups to review, and comment on the QVs Housing Element Those who participate will
help the Planning Commission to develop a local housing plan of the highest quality. To see a draft;
copy of the Housing Element before November 14th, visit the Diamond Bar Public Library or'',
Diamond Bar City Hall.
For more information, please call the City /Manager's Office at (909) 396-5666
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City of Diamond Bar
CITY COUNCIL REPORT
Agenda Item No. %7
REPORT DATE: December 15, 2000
MEETING DATE: December 19 2000
CASE/FILE NUMBER: Conditional Use Permit No. 2000-04 and
Development Review No. 2000-10.
APPLICATION REQUEST: Appeal of a Planning Commission denial of a request,.
by Nextel Communications to install two 25 foot high
camouflaged monopoles with six antennas,
equipment cabinets and a block wall equipment
enclosure, to be located adjacent to an existing
unmanned co -located wireless telecommunication
facility on a portion of a 10.05 acre site.
PROJECT LOCATION: 24401 Darrin Drive, (Tract No. 42584, Lot 51)
Diamond Bar, CA 91765'
PROPERTY OWNERS: Eric and Robin Stone
24401 Darrin Drive
Diamond Bar, CA 91765
APPLICANT: Nextel Communications
310 Commerce
Irvine, CA 92602
BACKGROUND:
Nextel Communications has appealed the Planning Commission denial ('PC Resolution
No. 2000-18) of its application to construct an unmanned wireless telecommunication
facility at 24401 Darrin Drive. The, facility consists of two 25 -foot high monopoles
incorporating six antennas, equipment cabinet, and block wall enclosure. The facility is
designed to be located below the elevation of the existing flat pad'adjacent to Armitos
Street and blend into the hillside site similar to the adjacent existingtelecommunications
facility constructed for Pac Bell and Cox -"Communications in 1998. The proposal is
permitted subject to the approval of a Development Review and Conditional Use Permit
by the Planning Commission. Nextel originally requested a City Council public hearing
in December. Nextel has requested that the public hearing be rescheduled to `January
16, 2001.
RECOMMENDATION:
It is recommended that the City Council continue the public hearing to January 16,
2001.
Attachments:
1. Nextel letter of appeal
2. Nextel request for continuance dated December 15, 2000.
s
�'TIAV
October 17, 2000 'r v.:J 1.Vu .. t82 .
"00 OCT 17 P2:40
Ms. Linda Burgess
City Clerk, City of Diamond Bar
21660 E. Copley Drive
Diamond Bar, CA 91765-4177
Re: Appeal of Resolution No. 2000-18
Dear Ms. Burgess:
As an agent of Nextel Communications, I am presenting you with this letter and a check
for $500 in order to formally appeal Planning Commission Resolution No. 2000-18,
which recommended denial of our proposal to install and operate ground -mounted
telecommunications facilities at 24401 Darrin Drive in the 'City of Diamond Bar.
Previously we have filed for a Conditional Use Permit (No. 2000-04) and Development
Review (2000-10) for the project. The resolution for denial was approved by the
Planning Commission at its October 10 session.
In adopting its resolution, it is clear that the intent of the Planning Commission was to
have Nextel provide additional information on its plans and then resubmit the plans with
a new application. Item'4 of the resolution states: "Further review of the application is
not warranted. The applicant should prepare and file a new application that addresses the
unresolved issues and responds to the concerns as addressed by the Commission."
Our original plan was to moveforward, following the Planning Commission's resolution,
by submitting anew application, without the need to appeal. However, it has now come
to our attention that Item 22.66.070 of the City Code would not allow resubmittal of the
project for a period of one year. Because Nextel has an urgent need to get this site on -air,
we have no other alternative but to appeal this resolution.
Following the presentation of our project at the September 26 Planning Commission
hearing, we brought a new architect on -board, due to issues raised regarding the quality
of drawings provided by the previous' architect. We are moving forward with our new
architect to produce the requested drawings, and we are confident that we will be able to
provide the exhibits that the Commission has indicated it needs to adequately' review the
project. We would be able to have these materials completed by the first part of
December, and would ask that this appeal be heard at that time.
(continued)
NEXTEL 2001 Edmund, Halley Drive Reston, VA 20191 o 1015682
R REGULAR
DAT E 16-OCT-00 UST �`CL � , VENDOR NAGE CITY OF DIAMOND BAR ` ` 73281
r r rQ s s. _
11'001O L568 211' 1:0 1 1 203 5391: 60 03? 26?11'
DEC -15-2000 03:09PM FROM -
December 15, 2000
Mr. Jim DoStcphano
I
Acting City' Manager
City of Diamond Bar
21660 E. Copley Drive
Diamond Bar, CA 91765-4177
T-976 P.001/001 F-377
Re: Request of Continuance for Planning CommAssion Resolution No. 2000-18
Nexte) Telecommunications Site at 24401 Darrin Drive
Dear Jim:
I want to respectfally request that my appeal of Resolution 2000-18, the Planning
Commission's denial ofthe Nextel Communications project at 24401 Darrin Drive,
be continued to The January 16, 2001 City Council session.
Prtviously we have filed for a Condirional Use Perwit (No. 2000-04) and Development
Review (No. 2000-10) for the project.
Carney Architects, our new architect on the project, is curremly completing plans which
we are confident will meet the requirements of the Planning Commission, as well as
overall City policies. We, will provide These new materials to you shortly after the
beginning of the New Year.
Please give me a call at (949) 279-2586 if you have any questions. We look forward to
resolving this project in a positive way for both Nextel and the City of Diamond Bar.
Yours Truly,
John Tandy, Mericom, Corporation
For Nextel Communications
A
UM
Y
r ,
Deborah H. O'Connor
Mayor
Eileen R. Ansari
Mayor Pro Tem
Wen Chang
Council Member
Carol Herrera
Council Member
Robert S. Huff
Council Member
Recycled paper
City of Diamond Bar
21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177
(909) 860-2489 • Fax (909) 861-3117
www.CityofDiamondBar.com
CITY OF DIAMOND BAR
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN BY THE CITY OF COUNCIL
OF THE CITY OF DIAMOND BAR, pursuant to state law, that the City
Council will conduct a publichearing on:
A request to appeal Conditions of Approval set forth by the Planning
Commission to install two additional 25 foot high camouflaged monopoles
with a total of six antennas, equipment cabinets and block equipment
enclosure on an approximately seven -acre site that current contains co -
located, unmanned, wireless telecommunication facilities.
APPLICANT: Nextel Communications, 310 Commerce,
Irvine, CA 92602
DATE: December 19, 2000
TIME 7:00 p.m.
LOCATION: AQMD Auditorium, 21865 E. Copley Dr.
Diamond Bar, Ca
ENVIRONMENTAL DETERMINATION: Pursuant to'the terms of
California Environmental Quality Act (CEQA), the City has determined that
this project is Categorically Exempt,
To preview case materials or for further information on this subject
please contact the City Clerk's Office at (909) 860-2489. If you challenge
this appeal and project in court, you may be limited to raising only those
issues you or someone else raised at the public hearing described in this
notice, or in written correspondence delivered to the City Clerk's Office, at
or prior to, the public hearing.
PUBLISHED: San Gabriel Valley Tribune: December 4, 2000
Inland Valley Daily Bulletin: December 4, 2000
/s/Lynda Burgess
Lynda Burgess, City Clerk
CITY OF DIAMOND BAR
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN BY THE CITY OF COUNCIL
OF THE CITY OF DIAMOND BAR, pursuant to state law, that the City
Council will conduct a public hearing on:
A request to appeal Conditions of Approval set forth by the Planning
Commission to install two additional, 25 foot high camouflaged monopoles
with a total of six antennas, equipment cabinets and block equipment
enclosure on an approximately seven -acre site that current contains co -
located, unmanned, wireless telecommunication facilities.
APPLICANT: Nextel Communications, 310 Commerce,
Irvine, CA 92602
DATE: December 19, 2000
TIME: 7:00 p.m.
LOCATION: AQMD Auditorium, 21865 E. Copley Dr.
Diamond Bar, Ca
ENVIRONMENTAL DETERMINATION: Pursuant to the terms of
California Environmental Quality Act (CEQA), the City has determined that
this project is Categorically Exempt.
To preview case materials or for further information on this subject
please contact the City y Clerk's Office at (909) 860-2489. If you challenge
this appeal and project in court, you may be limited to raising only those
issues you or someone else raised at the public hearing described in this
notice, or in written correspondence delivered to the City Clerk's Office, at
or prior to, the public hearing.
PUBLISHED: San Gabriel Valley Tribune: December 4, 2000
Inland Valley Daily Bulletin: December 4, 2000
Lydda, Burgess, City blerk
Ir
i
HP OfficeJet Fax Log Report
Personal Printer/Fax/Copier
Nov-28-00 12:38 PM
Automatic Logy
Identificatior< Result Pages Tyke Date Time Duration Diagnostic
9898287 OK 02/02 'Sent Nov-28 12:36P 00:00:46 002422030022
16268562750 OK 02/02 Sent, Nov-28 12:37P 00:01:04 002520030022
zz.o
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN BY THE CITY OF DIAMOND BAR that the City Council will conduct a public
hearing on the following item to determine whether or not the subject General Plan Amendment for the 2000-2005
Housing Element update shall be approved under the provisions of State law and the City of Diamond Bar's Zoning
Coder
Draft 2000-2005 Housing Element (under the authority of Government Code Sections 65091(a)(3) and
65588(b)(5)) for the periodic review and amendment to the City of Diamond Bar General Plan per General Plan
Amendment No. 00-01.
Six elements comprise the City's General Plan, which was adopted in July of 1995 (pursuant to Governmental
Code 65300). The General Plan is a comprehensive document establishing goals and strategies to fulfill the
community's vision for its fixture. The Draft 2000-2005 Housing Element proposes goals and programs to meet the
City's anticipated housing needs through, planning period 2000-2005 for the Southem California Association of
Governments (SCAG) region and as required to be completed not less than at five-year intervals.
Project: Draft 2000-2005 Housing Element
Address: Citywide
Applicant: City of Diamond Bar, 21160 E. Copley Drive, Suite 190, Diamond Bar, CA 91765
Environmental Determination:
Pursuant to the provisions of the California Environmental Quality Act (CEQA), the City has determined that
this project is consistent with the previously certified General Plan Environmental Impact Report and Addendum
certified July 25, 1995 according to the California Environmental Quality Act of 1970 (CEQA) and guidelines
promulgated thereunder, pursuant to Section 15168(c)(2) of Article 11; of the California Code of Regulation.
Therefore, no further review is required.
The public is invited to attend and offer comments. If you are unable to attend the public hearing, but wish
to send written comments, please write to the Diamond Bar Community and Development Services Department/
Planning Division at the address given below. You may also obtain additional information concerning this case by
phoning (909) 396-5676.
If you challenge this application and project in court, you may be limited to raising only those issues you or
someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City
Council at, or prior to, the public hearing.
DATE & TIME OF PUBLIC HEARINGS:
Tuesday, December 19, 2000, 7:00 p.m. (or as soon thereafter as the matter may be heard)
LOCATION OF HEARINGS:
South Coast Air Quality Management District Auditorium, 28165 E. Copley Dr, Diamond Bar CA 91765
CASE MATERIALS;
Are available for review between 8:00 a.m. and 1,00 p.m. at the. City of Diamond Bar Department of
Community & Development Services, Planning Division, 21660 East Copley Drive, Suite 190, Diamond Bar,
California 91765.
Publish:, 1/8 page Display ad on December 4,2000
-.-
CITY OF'DIAMOND BAR
AGENDA REPORT
AGENDA NO.
TO: James DeStefano, Interim City Manager
MEETING DATE: December 19, 2000 REPORT DATE: December 15, 2000
FROM: Bob Rose, Community Services Director
TITLE:Consideration for the Elimination of the Six-Ball Rule on the Tennis Courts of the Public Parks in
Diamond Bar
SUMMARY: A group of residents who use the tennis courts in the public parks in DIiamond Bar have
requested that the rule that limits them to using a maximum of six tennis balls while playing tennis be
abolished. (Continued on Page Two)
RECOMMENDED ACTION: The Parks and Recreation Commission recommends the following for the tennis
courts in the public parks in Diamond Bar:
1). That Rule No. 5 (six-ball limit) be abolished. 2). That an absolute 30-minute time limit prevails when other
players are waiting. 3). That fines for unauthorized instructors be imposed. 4). That the City post additional
signage stating harsher restrictions on unauthorized instructors (List fine amounts on these new signs and
state that the City may seek a restraining order for repeat offenders.) It is further recommended by staff that
if the City Council supports the elimination of the six-ball rule, that the City Council direct staff to present an
ordinance at a future City Council meeting to strengthen the prohibition of unauthorized instructors on the
tennis courts in the public parks in Diamond Bar and to provide a specific Municipal Code number to place on
the sign recommended in item#4 above.
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
_ Resolution(s) _ Bid Specifications
Ordinances) X Other:'
Minutes of October 26th P&R Commission Meeting Draft Minutes of November 161h P&R Comm. Mtg.
Tennis Court Rules Report from P&R Comm. Ad Hoc Committee
Related Park Rules & Regulations in the D.B.M.C. Letter from Joint Powers Insurance Authority
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution,' ordinance or agreement been
reviewed by the City Attorney? X Yes No
2. Does the report require a majority vote? X Yes_ No
3. Has environmental impact been assessed? N/A Yes _ No
4. Has the report been reviewed by Commission? X Yes No
What Commission? Parks & Recreation Commission
5. Are other departments affected by the report? Yes X No '
Which Department?
IEW
mes Deste no Bob Rose '
Interim' City M nager Community Services Director
I
II
Continued from Page 1— Summary:
The purpose of the six-ball rule is to identify unauthorized tennis instructors using the public tennis courts
for personal financial gain. All of the unauthorized instructors encountered by staff use a basket of tennis
balls so they can efficiently teach their students, who normally pay by the half-hour.
The Parks and Recreation Commission received extensive residents' input and reviewed their concerns at
two different regular meetings, which were conducted on October 26th and November 16t". The
Commission believes that the six-ball rule should be eliminated and that another method should be used to
identify unauthorized instructors.
Staff believes that if the six-ball rule is eliminated, then an ordinance will be needed to strengthen the
prohibition of unauthorized tennis instruction on the City's tennis courts in the public parks.
....y..
Y
CITY COUNCIL REPORT
MEETING DATE: December 19, 2000
T0: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT: Consideration for the Elimination of the Six -Ball rule on the Tennis Courts of the Public
Parks in Diamond Bar
IssueStatement
Elimination of the six -ball rule will allow residents to use as many tennis balls as they want while playing` on
the public tennis courts. The Parks & Recreation Commission recommends the elimination of the six -ball rule.
This Commission's recommendations must be approved by the City Council to be implemented.
Recommendation
The Parks and Recreation Commission recommends the following for the tennis courts in the public parks' in
Diamond Bar:
1. That Rule No. 5 (six -ball limit) be abolished..N.°
2. That an absolute 30 -minute time limit prevails when other players are waiting.
3. That fines for unauthorized instructors be imposed.
4. That the City post additional signage stating harsher restrictions on unauthorized
instructors (List fine amounts on these new signs and state that the City may
seek a restraining order for repeat offenders.)
It is further recommended by staff that if the City Council supports the elimination of the six -ball rule, that the
City Council direct staff to present an ordinance at a future City Council meeting to strengthen the prohibition
of unauthorized instructors on the tennis courts in the public parks in Diamond Bar and to provide a specific
Municipal Code number to place on the sign recommended in item #4 above.
Financial Summary
If the six -ball rule is eliminated, there will be some cost for revising the existing tennis court rules signs in the
three parks with tennis courts and for adding signs specifically stating the prohibition of unauthorized
instruction. Cost could range from several hundred dollars to revise signs to several thousand dollars to
replace existing signs. Sign replacement would not be done until it is approved in the budget process of a
future fiscal year.
Background
The concern for the six -ball rule was first brought to the City's attention when a group of residents spoke during
public comments at the October 3, 2000 City Council meeting and requested the elimination of this rule. The
City Council referred the request to the Parks & Recreation Commission for their input. The Parks' &
Recreation Commission reviewed the six -ball rule at their meetings on October 26th and November 161h. After
receiving extensive public input on the issue at their October 26th meeting, the Commission established an Ad
Hoc Committee to review the matter and to develop a proposed recommendation. The Ad Hoc Committee met
on October 27th and developed the following recommendations:
1- That Rule No. 5 (six -ball limit) be abolished.
2. That an absolute 30 -minute time limit prevails when other players are waiting.
3. That fines for unauthorized instructors be imposed.
4. That the City post additional signage stating harsher restrictions on unauthorized
instructors (List fine amounts on these new signs and state that the City may
seek a restraining order for repeat offenders.)
Other suggestions provided by the Ad Hoc Committee include:
A. Provide a method for tennis players to sign in to use the tennis courts.
B. Hire a Park Ranger to enforce the tennis court rules.
These recommendations were reviewed at the November 16th Commission meeting. After again.receiving
extensive public in -put, the Commission voted unanimously to recommend to the City Council the four
items as recommended by the Ad Hoc Committee:
1. That Rule No. 5 (six -ball limit) be abolished.'
2. That an absolute 30 -minute time limit prevails when other players are waiting.
3. That fines for unauthorized instructors be imposed.
4. That the City post additional signage stating harsher restrictions on unauthorized
instructors (List fine amounts on these new signs and statethat the City may,
seek a restraining order for repeat offenders.)
No action was taken on the suggestions provided by the Ad Hoc Committee regarding a method for tennis
players to sign in to use the tennis courts or the use of a Park Ranger to enforce tennis court rules.
Discussion'
The six -ball rule has been a part of the tennis court rules since before the City of Diamond Bar
incorporated. The purpose of the rule is to make it obvious when an unauthorized instructor is using a
basket of balls while teaching tennis lessons. The six -ball rule provides staff and/or the Sheriff's Deputies
a reason to approach a person who is using a basket of balls and to then determine if the person is
providing unauthorized tennis instruction. It is important to remove unauthorized instructors from the tennis
courts because they are taking away court time from the residents of Diamond Bar. The City has only
eight tennis courts in the public parks. City staff has a record of complaints that lists seven different
unauthorized instructors regularly using the public tennis courts for private tennis lessons in Diamond Bar.
At least three of these unauthorized instructors have been cited by LA County Sheriff Deputies, but they
apparently still teach illegally on City courts. Staff believes that the elimination of the six -ball rule will result
in an increase of unauthorized instructors, and therefore, less tennis playing time for residents on park
courts.
The Parks and Recreation Commission and the residents who spoke at their meeting agree that it is
necessary to remove unauthorized instructors from the City's public tennis courts. However, they do not
I,
believe that the six -ball rule is effective, nor is it the proper way to identify unauthorized instructors. And
most of all, they believe that residents wanting to improve their tennis play by using a basket of balls to
practice their shots are being penalized by the six -ball rule. They believe that another method should be
utilized to monitor unauthorized instructors and that the six -ball rule should be abolished.
The Joint Powers Insurance Authority (JPIA) was contacted about the liability related to abasket of tennis
balls being hit and left on the tennis court surface until all 50 balls (approximate number) have been hit.
Their response is that there is no additional liability for the City if the six -ball rule is eliminated.
Should the City Council determine that it is in the best interest of the public to eliminate the six -ball rule,
staff would propose to return to a future City Council meeting with an ordinance to strengthen the
unauthorized instructor prohibition.
This agenda item has been noticed to all persons who previously spoke on this subject before the Parks
and Recreation Commission and signs have been posted on the tennis courts at Ronald Reagan, Maple
Hill and Pantera Parks notifying the public that the six -ball rule will be reviewed at this City Council
meeting.
Prepared by:
Bob Rose, Community Services Director
DRAFT
NOVEMBER 16, 2000 PAGE 3 PARKS & REC'COMMISSION
developing an alternative 'method for monitoring private instructors. Although the Ad Hoc
Committee discussed various methods of enforcing the private instructor rule, at this time a specific
method has not been determined.
The Ad Hoc Committee recommends elimination of the six -ball limit rule.
Mark Dani, Mad Dog Racquet Sports, 21450" Golden Springs Road, said he believes that the
enforcement signs indicating applicable fines will help to mitigate the situation. He wants residents,
parents and kids to be able to bring a basket of balls to practice as long as the playing surface is
maintained in a safe manner. He is pro -community, concerned about safety and against pirate
teachers.
Michael Lin said he and his family chose to live in Diamond Bar because the City is very peaceful,
the people are friendly, the schools are good and the community is enjoyable. His family has
enjoyed playing tennis in the City's parks for several years. Diamond Bar is probably only one of
two cities in Los Angeles County that has the six -ball rule. Many times he did not follow the rule
I used a basket and even a ball machine to assist with his training as well as, his daughter's
training who is currently on the Diamond Bar High School tennis team. He has noticed that many
other individuals break the rules. He asked if someone could explain the purpose of the six -ball rule
because most ;people do not follow it which means that it is impractical or unreasonable. He
appreciates the concerns regarding safety. However, people play soccer, basketball,baseball,
hockey, etc. which are more dangerous than tennis. He strongly feels that the six -ball rule is not
practical and further, thatit is unreasonable. He urged the Commission to eliminate this rule
immediately. In addition, he does not believe it is necessary for the City to spend .the money putting
fencing between the courts. He asked how many, teaching instructors have approval from the City.
CSD/Rose responded that the City contracts with one company, Tennis Anyone, which has a
number of instructors.
Chair/Finnerty and CSD/Rose explained to Mr. Lin that if he wants to hire a private tennis instructor
for his children, he needs to use his own private tennis court, or he can obtain an instructor through
the City's recreation program for lessons on ark/ ublic' courts.
�I
p p Parents and friends of parents can
instruct their children on the public courts as long as the instructors are not being compensated for
their time.
Robert Chou moved to Diamond Bar in September. He likes the City very much and congratulated
everyone for doing such a good job. One of the features that attracted him to his present location
was the proximity to a tennis court.' His son is 7 years old and very anxious to learn to play tennis.
He noticed the six -ball rule which puts a damper on his effort to teach his son.
DRAFT
n
,SFT
NOVEMBER 16, 2000 PAGE 4 ` PARKS & REC COMMISSION
He would prefer that the six -ball rule be lifted. He believes that the City having a six -ball rule just
to make it easy to spot illegal teaching is unfair to residents and that there are other rules that could
be enforced that would eliminate illegal teaching, which he favors. He asked if the City's liability
insurance coverage would increase significantlyif the six -ball rule was eliminated. None of the 13
neighboring cities contacted by staff have the six -ball rule.
Chair/Finnerty indicated to Mr. Chou that the City's liability costs would not increase with the
elimination of the six -ball rule. He recommended that the six -ball rule be eliminated.
Vib Verma also spoke against the -six -ball rule.
Wei Wei Cheng reiterated her opposition to the six -ball rule:
Mark Dalli again spoke in favor of signage. He believes people can monitor themselves and choose
a qualified tennis instructor.
Mary Su, Diamond Bar business owner, said that she moved to Diamond Bar because it is a family-
oriented community. As a parent she likes to spend time playing tennis with her children and the
six ball rule severely hinders their play. She has played tennis for 15 years and in all of that time has
never seen anyone injured by a tennis ball. Residents should not be penalized for the illegal acts of
a few people.
Chair/Finnerty explained to the speakers that the six -ball rule was initiated by Los Angeles County
prior to Diamond Bar cityhood. Adjacent communities under the jurisdiction of L.A. County still
have the rule -Diamond Bar is the only City that still has this rule.
C/Hull and C/St. Amant presented their Ad Hoc Committee reports. '` C/Hull read the committee's
proposal which states the fallowing:
1. Rule No. 5 should be abolished.
2. An absolute 30 minute time limit prevails when other players are waiting.
3. Impose fines for unauthorized instructors.
4. Additional signage stating harsher restrictions on illegal instructors'
Other suggestions for court usage would be an electronic keypad that would time -stamp when a
person entered the court; a metal box by the court entrance where a player fills out a sheet with their
name and time of court usage, a copy of which goes into a metal box that can be opened by;a sheriff
or park ranger; some type of sign -in outside the courts where court time can be documented and
people waiting can add their name for next in line. It is also recommended that the City of Diamond
DNA`
A
-- ---- -----
w-
DRAFT
NOVEMBER 16, 2000 PAGE 5 PARKS & REC COMMISSION
Bar consider hiring a park ranger. He explained the proposed signage.
C/St. Amant explained that Rule No. 5 was to make it easy to spot illegal instructors and to have a
violation with which to charge illegal instructors.
Deputy Tom Lanning and Deputy Brian Walker discussed enforcement issues and concerns with the
Commission:
Kay Dalli spoke about the use of public courts.
C/Hull moved, C/St. Amant seconded, to recommend that City Council:
1. That Rule No. 5 (six-ball limit) be abolished.
2. That an absolute 30-minute time limit prevails when other players are waiting.
3. That fines for unauthorized instructors be imposed.
4
• That the City Post additional signage a statin harsher er restrictions on uncut
homed
instructors (List fine amounts on these new signs and state that the City may seek a
restraining order for repeat offenders.)
Without objection, the motion was so ordered.
CSD/Rose stated that prior to this matter being placed on a future City Council agenda, residents
who spoke on this matter will be notified by staff that item is scheduled to go before the City Council
for disposition He cautioned everyone that the Commission's recommendation does not change the
current six-ball rule which remains in effect pending further action that may or may not be taken by
the City Council.
4. W B' SINESS one
ANN CE NTS`. C/Torre said-he look forward t coaching in e Diam ndBar B sketb
Recr tion pr am this ear.
C ull repo ed on hi walk -throw of Panter ark. He oncurred wi C/Torr' s that P tera P is
a olutely e clean park he ha visited in li t of all of e work tha has occ ed. Gr Andr so
e Gre seems e ger to mak certain that e City is p ased with t parks.
C/St. ant state that there a bushes ne the front f Maple HE ark wh' h need t be tri ed. He
pointe out that crime pre ' ntion there s a 3 in 7 e wherenoedge sh Id be hi er tha 3 fe and
no tr should ang down b low 7 feet f r visibility urposes.
Dl"-AvftT
r:
10!31!2000
10:36
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OCTOBER 26, 2000 PAGE`2 PARKS & REC COMMISSION
Uponotion, dul seconded, th Minutes of th September 28, 000
Regu r Meetin were approve as submitted nd the Minutes # `th
Sep mber; 28 2000 Joint M eting with the Traffic & Trans ortati
Comission reapproved a corrected.. M ron carried by th folio ng
II Call vot .
-AYES:C MISSIONER Amant, VC/Ani Chain innerly
NOES: COMMIS NERS: one
ABS T N: COMMI LONERS: Hull
ABS COMM STONERS: Torres
4. NEW 'BUSINESS:
4.1 Tennis Court Rules - Staff report by CSD/Rose.
Several residents requested for the City Council to abolish the six' (6) ball
limit rule that is now in place for tennis court use in Diamond Bar. The City
Council directed the Parks & Recreation commission to consider this
request. The six (6) ball limit rule has been in place since the City's
incorporation. The reason for the rule is 1) to make ;it obvious when an
unauthorized instructor is teaching 'tennis lessons illegally on the public
tennis courts, and 2) to control the City's liability by limiting the number, of
unattended tennis balls that may stray onto adjacent tennis courts and
become a tripping hazard for other players:`
Staff recommends that no changes be made to the tennis court rules.
Ray Nava, 22911 Colombard Lane #2, spoke in favor of abolishing the six
(6) bail limit rule. Residents should not be penalized because unauthorized
instructors are using public tennis courts.
Andrew Wen, 23545 Goldrush Drive, spoke in favor of abolishing the six (6)
ball limit rule. Individuals and families should not be penalized because
unauthorized instructors are using the courts.
Mark Dalli, MADDOG Racquet Sports; 21450 Golden Springs Road, spoke
about how pirate teachers cost his legitimate business several thousand
dollars each year, He supports' enforcement of Municipal Code 12-00-080
regarding Rule #5, a maximum of six (6) balls except for city approved
tennis instructors. In other communities, pirate teachers are arrested for
illegal trespass after
one w •
9 , , warning .
P and one ticket. ' The he city should consider
OCTOBER 26, 2000 PAGE 3 PARKS & REC COMMISSION
installing a fence between courts with an opening in the middle.
OCTOBER 26, 2000 PAGE;4 PARKS & REC COMMISSION
A speaker on behalf of Wai Wai Cheng, 20532 E. Oak Meadow Lane, said
that Ms. Cheng would like the enjoyment of playing tennis without having the
problem of picking up balls. She respects -rules and she believes the current
rule is impractical. Therefore, she requests that the Commission consider
revising the current six (6) ball rule.
'Danny Tarpley, The Dan Tarpley Tennis Academies, Inc
spoke against the
six (6) ball rule. Most of the people present this evening are concerned with
improving theirindividual games and have no involvement in unauthorized
instruction. He, believes the rules are penalizing the residents and
not
correcting the problem.
Robert Prows, 23781 Little Quail Avenue, participates on the D.B.H.S. varsity
team and he is not in favor of the six (6) ball rule. In order to improve your
game you need to use more than six (6) balls. He pointed out that there is
fencing between courts at Pantera Park and he is in favor of the city putting
up dividers between the courts at other parks.
Takashi Wakamatsu, 22000 Birdseye Drive,, said he believes the City applies
the wrong rule to control something beyond the control of the residents. This
rule punishes residents who want to play tennis. It appears that the six (6)
ball'rule has been invoked to protect one instructor and the City should not
beinvolved in this manner. He wantsto'know if the City has ever been sued
due to someone being injured by tennis balls being on the court. This rule
does not do anything other than to restrict the average citizen's enjoyment
of the sport.
Jerry Chiang, 928 Sunnyhill Place, practices tennis for at least two hours
each day and plays in USDA Junior Tennis Open Tournaments How is he
'supposed to practice with only six (6) balls? It will waste so much of his time.
He would like for the Commission to recommend that the rule be changed.
Tim Soong, MD, 2868 Oak Knoll Drive, said that he practices sports
medicine and in all of his years of practice he has never treated anyone who
was injured by stepping on a tennis ball. There is already a rule to prohibit
illegal instruction, Rule #8 and why should legitimate players have to worry
about being restricted by the six (6) ball rule. He plays tennis three times a
week. He asked how many lawsuits- have been filed as a result of abuse of
the, six (6) ball rule. Liability should be the last consideration. Tennis is a
good sport and he wants to continue enjoying the game. The only person
OCTOBER 26, 2000 PAGE 5 PARKS & REC COMMISSION
C/St. Amant concurred that a s
Instruction" along with the amo
G
12-i9-00
Happy Holidays Diamond Bar City Council:
Regarding item S. 1, CONSIDERATION FOP, THE ELATION OF THE SIX
BALL, RULE ON THE TENNIS COURTS OF THE PUBLIC PARIS IN DIAMOND
BAR.
I would like to give an update from the April 18, 2000 City Council meeting, where the
Council agreed to start citing violators, on Municipal Code #12.00.080, regarding rule#5
(A mWmum of six (6) balls shall be used on any one court, except for City approved:
Tennis instructors, headed by Deputy Perkins and two Code Enforcement Officers from
the City of Diamond Bar, to assist in the removal of "'Pirate TeacheheW . ` But, the City will
not do "Playground Patrol":
Since that day, this is what has transpired.
April- 19, 2000- Police respond, to Maple Hill; Park to cite a known "Pirate Teachee.
Teacher has an outstanding warrant, and is taken to jail. Was citation issued?
Week of April 23 2000- My son is approached by a student of said "Pirate Teachey'
holding Mad Dog responsible for the teacher's incarceration.
June 16, 2000- My son is; approached by a student of another "Pirate Teacher", holding
Mad Dog responsible for the teacher's incarceration, which was a rumor only:
Somewhere during this time, Deputy Perkins is no longer in charge. Sergeant Flannery
takes over. Code Enforcement says it's a Park problem. The officers receiving
complaints know no*" of the procedure, using their own discretion whether to cite or
not. Even when given specific names and descoriptivu of known violators.
October 26, 2000- Mad og's'vehicle is vandalized at the AQMD► Parking Lot during the
Park ComPuission Meeting. Detectives are viewing the property video tape For
identification of the perpetrator.
October 30, 2000- Anonymous fictitious complaint filed with a +Government Agency
against Maid Dog.. COMPALINT CLOSED!
November 7, 2040- All Mad Dog Advertising destroyed at neighboring city contracted
courts.
November 16, 2040- Park Commission Meeting. One of the Ad Hoc Committee members
state "I'm not realty bothered by the illegal teachers". Deputy Toth L,anning and Deputy
Brian Walker stated, "Six Ball Rule is the only teeth for probable cause to approach illegal
teachers on the court.
November 18, 2040- Local Tennis Shop in :neighboring city soliciting "In Affiliation With"
business cards of one of the "Pirate Teachers".
November 19,2000- I sent school police to DBHS to respond to a "Pirate Teacher'}
complaint.
November 27, 2000- Complaint fled with Diamond Bar Sheriff referring to Nov. 19,
attempting to implicate me in an alleged criminal act.
November 29, 2000- Detective Tippings closes complaint.
FAtly December, 2000- Students at DBHS overheard discussing them opinion that `Mad
Dog made the six ball rule. We can't use baskets because of him. He has a son that goes
to this school. His name is Damien". The rest is inaudible.
December 13, 2000- Dr. Hockwalt, Superintendent of1V USD, sends a letter to their
Attorney Liason, asking how to handle "Pirate Teachers', as they do not have the six ball
maximum. posted,
Is it really time to eliminate the six ball rule? Is it time for "Playground Patrol'? Should
we wait for someone in my family to be maimed or killed?
I believe a high percentage of speakers in favor of eliminating the: sitz ball rule are
followers of the "Pirate `peachere', just to add another excuse as to why the teacher is out
there. "Pirate Teachers' are controlled by the residents. Don't buy their services.
In rebuttal to comments made at previous meetings: Liability should be the first
consideration. "Playing Tennis" consists of 3 balls; ` Practicing Tennie' consists oaf a
basket of balls controlled by a facility and representative who carries the liability.
Waxy would USPTA Certified teachers speak against the ethics of said organization?
If the city asks for a list of ali authorized pros, does that mean all teachers representing the
Diamond Bar Recreation program, will be fisted as well as any substitutes, with insurance
coverage listing each name as additional insured.
Thank You,
Kay Dalli
MADDOOR TENNIS & RACQUET SPORTS
21450 Golden Springs Dr, #J, Diamond Bar CA 91765
(909) 594.4485
12-19-00
Good evening City of Diamond Bar City Council -
Thank you for your time & consideration. I have gone through the appropriate chamiels
to protect my own and the public's interest. I agree with the Ad. Hoe Committee's
suggestions. I just recommend that we consider the recommendations, #2, #3, and #4 of
the committee's proposal, before we apply recommendation 41 (the six ball rule change.
I believe with the helpof our whole community., we can remove the "Pirate Teachers!'.
Then and, only then can we consider the six ball rule change.
I hope and believe that this community wants the very best for themselves and their
children. This proposal with the delay of recommendation #1, will serve this community
best. We have a choice. Do we support illegal activities on our public facilities of not. I
hope not,
A recent article written by USPTA General Council's Paul R. Waldman, speaks of leg
injuries due to slipping on balls left on the court during a lesson, to be the most frequent
injury. That iswith professionals. Can you imagine the lay -person, non-professional, with
say 200 to 300 balls on the court. The percentages go way up on the possibility of injury
and liability.
We the public, deserve to, have use of public facilities within the rules, and I have earned
the right to run a legitimate, highly respected and statistically proven tennis development
program in this community, free from threats and intimidation from the "Pirate
teachers" and their following.
Let's kick them out of out city. They have done enough damage. Look at the effect -on
the high school team. I continue to have the elite students in this area. Come watch my
Junior Teams, and see with your own eyes,
Make intelligent decisions based on fact. Then we can all enjoy the Same of tennis for a
lifetime.
Thank YOU,
Mark Dalli
- - - - -_--.I- - � -- -- ----
. I Z
To: City of Diamond Bar Dec. 18, 2000 j--
Community Services
21660 E, Copley Drive, Suite 100
Diamond Barf CA 91765
Re: Tennis Court 116 Ball Rule"
Dear Sir t
In an effort to voice our comments about the tennis court "6 Ball Rule" while not been able to attend
the city council meeting on Dec. 19, 1000, I, as resident of Diamond Bar City, express my opinion as
follows r
I am in favor of eliminating the " 6 Ball Rule"
i understand the nature of the "6 Ball Rule" and wish the city to serve the community as a whole:
r
signature I U date
print name aadress
l�
13
To City of Diamond Bar Dec. 18, 2000
Community Services
21660 E. Copley Drive, Suite 100
Diamond Bar, CA 91765
Re Tennis Court "6 Ball Rule"
Dear Sir
In an effort to voiceour comments about the tennis court "6 Ball Rule" while not been able to attend
the city council meeting on Dec. 19, 2000 I, as resident of Diamond Bar City, express my opinion as
follows
I am in favor of eliminating the " 6 Ball Rule"
I understand the nature of the "6 Ball Rule" and wish the city to serve the community as a whole.
12 -/,P-
signat date
print name address w
1/
To! City of Diamond Bar Dec. 18, 2000
Community Services
21660 E. Copley Drive, Suite 100
Diamond,Bar, CA 91765
Ret Tennis Court"6 Ball Rule"
Dear Sir
In an effort to voice our comments about the tennis court "6 Ball Rule" while not been able to attend
the city council meeting on Dec: 19, 2000, I, as resident of Diamond Bar City, express my opinion as
follows
I am in favor of eliminating the 6 Ball Rule"
I undrerstand the nature of the "6 Ball Rule" and wish the city to serve the community as a whole.
C
signature date
J
print address
To: City of Diamond Bar Dec. 18, 2000
Community Services
21660 E. Copley Drive, Suite 100
Diamond.Bar, CA 91765
Re: Tennis Court"6 Ball Rule"
Dear Sir
1n an effort to voice our comments about the tennis court "6Ball Rule" while not been able to attend
the city council meeting on Dec: -19, 2000, 1, as resident of Diamond Bar City, express my opinion as
follows t
Y am in favor of eliminating the 6 Ball Rule"
I understand the nature of the "6 Ball Rule" and wish the city to serve the community as a whole.
Signature date
pr t name address
Toy City of Diamond Bar Dec. 18; 2000
Community Services
21660 E. Copley Drive, Suite 100
Diamond ..Bar, ' CA 91765
Re Tennis Court "6 Ball Rule"
Dear Sir
In an effort to voice our comments about the tennis court 116 Ball Rule" while not been able to attend
the city council meeting on Dec. 19, 2000, I as resident of Diamond Bar City, express my opinion as
follows
I am in favor of eliminating the " 6 Ball Rule"
I understand the nature of the "6 Ball Rule" and wish the city to serve the community as a whole.
sign r date
_
print name address
To,. City of Diamond Bar Dec. 18, 20o0 3
Community Services
21660 E Copley Drive, Suite 100
Diamond,Bar, CA 91765
Ret Tennis Court "6 Ball Rule"
Dear Sir
In an effort to voice our comments about the tennis court "6 Ball Rule" while not been able to attend
the city council meeting on Dec, ` 19, 2000, I, as resident of Diamond Bar City, express my opinion as "
follows
I am in favor of eliminating the " 6 Ball Rule"
I understand the nature of the "6 Ball Rule" and wish the city to serve the community as a whole.
a Pee, _ 1 x-00
signatur date
2033%
print n e a ess CA
u_
To: City of Diamond Bar Dec. 1 s ,2000 �3
Community Services
21660 E, Copley Drive, Suite 100
Diamond,Bar, CA 91765
Re Tennis Court "6 Ball Rule"
Dear Sir
In an effort to voice our comments about the tennis court "6 Ball Rule while not been able to attend
the city council meeting on Dec. 19, 2000 , 1, as resident of Diamond Bac City, express my opinion as
follows ;
I am in favor of eliminating the " 6 Ball Rule"
I understand the nature of the "6 Ball Rule" and wish the city to serve the community as a whole.
sigh ure date
print name address
To: City of Diamond Bar Dec. 18, 2000
Community Services
21660 E, Copley Drive, Suite 100
Diamond Bar, CA 91765
Rea Tennis Court 116 Ball Rule"
Dear Sir
In an effort to voice our comments about the tennis court "6 Ball Rule" while not been able to attend
the city council meeting on Dec. 19, 2000 , I, as resident of Diamond Bar City, express my opinion as
follows:
I wn in favor of eliminating the " 6 Ball Rule"
I understand the nature of the "6 Ball Rule" and wish the city to serve the community as a whole.
c
signature date
LQOAd—
print name address
. ... �J #'� . � t_ ' . ' '��!" ' - : � gyp! ` ^'�
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`
ICES
TO: CIT? Diallom BAR
DEC. 19, 2000
cobows SERVICES
x..
DEAR SIRS,
I AM IN FAVOR OF BLMNATING MM "6 BAIL
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gi-�Faul�iiR�ialdman;,USPTA�er>yeralf Counsel`
�gsnranc� claims„ceactun dae+h U�14` am ro�ne use der
'! I�' euci?nc i►i ai�«is1 �a�? ,
low
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While it, IS #t'i/e ��rhree most tonin on=on court tiznms your club and bad for USPTAs group lia-
'that you are occsdentsresulzirigininjuries to eopleralt biliginsurance premiums.
Tennis lessons havebeen: Are there any valuable tips that will
..
Covered by the help keep you from having these claims
1 �Ixg ir%lnries due zo slipping on balls left made against you and your employer? 1
on
Association's yzhe,rourz doling aJcsson. - can try, to give you some advice, but as
2. Eve injuries due to nils -hit or missed you will see $y
anot M
On -court liabilityballs during volleying instruction. ducky areas of the Iawn,b ayd
POliey... yOti''dO 3. Body or head injuries due to being h t the<laveyer. - those wha�n� n ed
by another person's racquet during a et denma c��,ztcd by,t -pse,
not Want to be group lesson.
N�„egcicea€conrrcils�ycW�y,��
the cause Of lichough no statistics have_bier kept �sase By far tlae naostpreyalent
. yin this ,area, the above t. as Fo6ab „in' all xbe tour , a. -,the ct Stave
injury #o a pupil, �' �
Peder of fiecjuencyTo'vath negirgencae, Of these, most in
and you This information should be of interest volve the automobile. And.what does the
to the USPTA professional. While it is true word negligence mean to a lawyer? The
certainly do not that you are covered by the Association's definition is simple: lack of reasonable
on -court liability policy, and that any claim care under the circumstances. Nothing
want to be the resulting from on -court accidents will be could be clearer, except you may ask your
defendant in a handled b� your liability insurance com self what does "reasonable” mean, and
pany; do noiywanr to: be the_ cause of: what is meant by "under the circ:
umstanc-
lawsuit. injury to a pupjl,and'you certainly do,not` es." To use a common expression, "What
A common on -court tennis accident resu&ng in injury to people taking tennis lessons a due
to being bit by another person's racquet during a group lesson.
12 ADDvantage/December 2000
... --
n
is it you don't understand?" Well, practi-
the claim are often lost in the shuffle. So,
nis court. 1 said that the Association did
call- everything.
should you pick up all the balls before you
not have any writren guidelines regarding
Lets get back to tennis reaching. You
begin to run the pupil? Perhaps some, but \
wer courts, and with good reason. Con -
are giving a lesson and your ball hopper is
a more honest answer is use reasonable care
sideration would have to be aiven to a
half empty: Some balls,, -are lying on the
under the circumstances. In other words,
myriad of factors, such as how wetwas the
court and the pupil has to run for a back-
there is no definitive::rule.
court, how old were the persons taking the
hand. Whoops. He slips on one of the balls
What about the "under the circum-
lesson, what was be'raught at the rime,
and, as luck would have it (his and yours),
stances" pan of the definition? Two con-
what kind of court surface was involved,
he breaks an an.
siderations im-
etc. It would be impossible for the USPTA
kle. Nora fatalmediately
arise.
to give guidelines that would cover all the
�
injury; but not
The first is that
circumstances that mighr be involved. 1f
an insignificant
the more seri-
the Association were to say that VOL should
I'
one by any
,.;
`�
ous the pow-
never give a lesson on a wet court and the
n�ea � iLl.lgiiG " tial injury, 'tileproicss,a
ai r,6hU1 ich thar oti u,� YurZ
ation and hos-
-
dard of care.
.,titular day,' :b'3tI1 il'oSe:I%uSY..SGu.'2t t1�Ips-�
under all circumstances it was reasonabl
.
ptal stay: Of
For example,
safe, the Association would be doing a dis-
course,you and
an >eve injury
service to the teaching profession.
Your club are
(volley'
ingI
should make mention of the role of
sued. Why? Itice)
-
or a head
the "expert witness." In any negligence suit
am sure plain-
injury (being
both sides might have to bring in their"ex-
I
riff's counsel can think of several reasons,
hit with someone else's racquet) are poten-
perts." The Association is often called upon
but the main one is that, it-Wdl be claimed,
tially more serious than an ankle injury
to recommend an expert witness to testify
you left all those balls on she court, just
And the second is that children are more
in'some part of the country. The expert
!i
waiting to be tripped on_ You knew the
' likely to need greater vigilance thanadulrs.
will tell the jury in his or her opinion, the
pupil would have to run a little, and you
Does this mean that when you are giv
professional way of conducting a safe les -
could have easily .cleared the hack -court
ing a volleying lesson that your pupil should
son, and whether the defendant deviated
f f;
before moving him. In other words, you
he wearing goggles? Obviously not. But it
from this standard. The testimony might
were negligent. You did not use reasonable
might mean that with an elderly person, or
or might not have weight with the jury,
N,;
care under the circumstances. Or, so it will
a young one, your ball feeding should be
depending upon the jury's opinion of the
'3
be claimed.a'
more gentle. This is only common sense,
expert's qualifications, whether the jun
;(
Your lawyer, or by now your insurance
which, of course, might be just another def -
thought the expert was telling the truth,
company's lawyer, will, of course, plead just
inition of reasonable care. Does it mean you
and if the industry standards were them -
the opposite. Namely, that it is impossible
should have extensive spacing between pu-
selves reasonably safe. A USPTA profes-
'}1
for a tennis professional to clear all the balls
pils when giving a group lesson? Probably
sional is almost always sought-after as an
off the court when giving a lesson, most of
you should have more spacing between 12-
expert witness. In that sense, Association
them were Cleared, and the teacher's con-
year olds than
members really do
�!
duct was completely in accord with prop-
30 -year olds.
help set the star
ii
er teaching standards within the profession.
Another
dards of the teach-
.
-'I
Accidents will happen in any sport where
example. Re- '
ing profession.
movement is involved, and an accident
cently the
Remember to
does not necessarilymean a lack of rea-
Westchester
notify the World
.'
;
sonable care.County
At-
Headquarters if an
As 1 said above, this is a fairly common
torney asked
accident occurs
• I:
scenario. Can I give you an advice based
g y
me whether it
while you are giving
on the cases along these lines that have gone
was reason-
a lesson. The staff
+
to, your insurance carrier? The answer un-
able fora pro-
will then guide you
"
fortunately= is no, since they are almost al-
fessional to
in giving proper no-
'
ways settled out of court, and we are not
give a lesson'
lice to the liability
prig- to the settlement negotiations. Usu-
on a wet court, and whether the USPTA
insurance company covering each mem-
ally a settlement will be made, based on
had any guidelines for this. The County
ber. If you have assistant professionals who
'
the insurance company's estimate of fault,
was being sued because a student had
are not members of the Association, you
+"
the seriousness of the injury, the place
slipped and hurt herself on a County tour
might want to call the World Headquar-
El'
where the suit was brought, and the cost
while taking a' lesson, and it was claimed
ters to find out how you can secure cover-
�a
of defending the suit. The actual merits of
that the reason was a wet and slippery ten-
age for them."
ADDvantage/December2000 13
�f! .
CITY OF DIAMOND BAR`
INTEROFFICE MEMORANDUM
DATE: December 15, 2000
TO: Honorable Mayor Huff and Members of the City Council
VIA: James DeStefano, Interim City Man
FROM: Lynda Burgess, City Clerk
SUBJECT: Council Committee Appointments
At your meeting of December 19, 2000, consideration of new appointments to Council
Committees will be discussed; therefore, attached is a copy of the current committee list
for your perusalprior to the appointments being made.
Attachment
i
CITY COUNCIL APPOINTMENTS
(Effective 6-20-00)
COMMITTEE -DELEGATE ALTERNATE
California Contract Cities Association Chang Ansari
(Board of Directors membership – COCAbylaws specify that voting delegate and alternate needs to be any
City elected official)
Sam Olivito, Exec. Dir., 10533 Paramount, Suite 100, Downey, 90241, 562-928-5533, FAX 562-
928-9557
Meets 3rd Wednesday of each month at 6:30 P.M. (social hour), 7:30 p.m., dinner, various
restaurant locations of host City. Reservations required.
California Joint Powers Insurance Authority O'Connor Ansari
(Board of Directors membership - Delegate must be any elected official appointed by the Mayor. Alternate
may be elected official or staff member)
8081 Moody St., La Palma, 90623, 800-229-2343, FAX 562-860-4992
General Board Committee meets annually each July - location to be announced
CLOUT Ansari Chang
(Board of Directors membership Delegate usually an elected official, but appointment of elected official
not required—may be a staff member)
c/o Upland Chamber of Commerce
433 N. Second Ave., Upland 91786, 909-931-4180, FAX 909-931-4184
Meets 4th Thursday of each month at 7:30 a.m., location to be announced
Foothill Transit Zone Huff Chang
Bill Forsythe, 100 N. Barranca #980, W. Covina, 91791,626-967-2274
Meets last Friday of each month at 8:00 a.m. at above address.
Four -Corners Transportation' Policy Committee Group Huff Chang
Robert Huff, Chairman - Meets as needed:
Greater Los Angeles County Vector Control District MacBride
(Appointment of Trustee -does not have to be an elected official. Appointment is for 2 -year term)
12545 Florence Ave., Santa Fe Springs, 90670, 562-944-9656
Meets 2nd Thursday at address above at 7:30 p.m.
L.A. County' Sanitation District No. 21 O'Connor Ansari
(Board of Directors Membership -Mayor is automatically delegate per Health & Safety Code Sec. 4730.1.
Alternate is required to be an elected official whose appointment is confirmed by City Council action)
Rev. December 15, 2000
CITY COUNCIL APPOINTMENTS (Contd.)
(Effective 6=20-00)
Charles Carry, Chief Engineer & Gen. Mgr:, 1955 Workman Mill Rd., Whittier 90601-4998
Mailing: P.O. Box 4998, Whittier 90601-4998, 562-699-7411 x1500
Meets 4th Wednesday of each month at 1:30 p.m. at District Office
Lanterman Community Advisory Committee (State)Herrera Huff
Carol Herrera/Ruth Maples, Co -Chair - Meets as needed.
L.A. County City Selection Committee O'Connor Ansari
(Board of Directors membership Mayor and Mayor Pro Tem are automatically designated as Delegate
and Alternate, respectively)
Larry J. Monteilh, Secretary, 383 Hall of Administration, 500'W. Temple St., Los Angeles, 90012,
213-974-1431
Meets: After the League of Calif. Cities -,L.A. County Division Meeting - (Approx. 8:30 p.m.)
League of Calif. Cities - L.A. County Division Herrera Chang
(Board of Directors membership Delegate and alternate must be elected officials. Mayor does not have
to be appointed)
Jack O'Neil, Exec. Dir., 602 E. Huntington Dr., Ste. C, Monrovia 91016, 626-305-1315, FAX 626-
305-1345
Meets 1st Thursday of each month at 6:30 p.m. at Almansor Court, 700 S. Almansor Street,
Alhambra
San Gabriel', Valley Council of Governments Herrera Huff
(Board of Directors membership Delegate and alternate must be elected officials. Adoption of a
resolution confirming the appointment is usually made at the next City Council meeting)
Nicholas Conway, Exec. Dir., c/o Arroyo Assoc., 3871 E. Colorado, Ste. 101, Pasadena 91107,
626-564-8700, FAX 626=564-1116
Meets 3rd Thursday of each month at 6:30 p.m. at various locations. Executive Session 5:00 p.m.
San Gabriel Valley Economic Partnership of Commerce & Cities Ansari Herrera
(Board of Directors membership= cities may decide who delegate and alternates are. It is desirable that
delegate be an elected official, but a staff member may be appointed in lieu of elected official)
4900 Rivergrade Rd., Bldg., 515, Ste. A3, Irwindale 91706, 626-856-3400
FAX 626 —856-5115
Southern California Assn. of Governments (SCAG) Chang Ansari
(Board of Directors membership - Delegate and alternate must be elected officials but there is no
requirement that delegate be the Mayor) (Appointment to SCAG District 37 [Ansari} is not contingent on
Rev. December 15, 2000
appointment as delegate or alternate by the City)
Main Office, 818 W. 7th St., 12th Floor, Los Angeles, 90017, 213-236-1800, FAX 213-236-1825
Eileen Ansari, Representative for Dist. 37
General Assembly meets annually each March - location to be announced
Tres Hermanos Conservation Authority Huff/HerreraAnsari
c/o City of Diamond Bar, James DeStefano, Interim Executive Director
Wildlife Corridor Conservation Authority(WCCA) O'Connor Huff
(Board of Directors Membership — Council may appoint anyone)
Joseph Edmiston, Executive Director, Contact: Jennifer Schlotterbeck
5810 Ramirez CanyonRoad, Malibu, 90265 310-589-3230 x 137
Wildlife Corridor Conservation Authority Advisory Committee MacBride/R.J. Wi/lkorhm
Rev. December 15, 2000
CITY COUNCIL STANDING COMMITTEES
(Effective 6-20-00)
(Meet As Needed)
Finance
Herrera/O'Connor
Cable TV Franchise
Chang/Herrera
Census 2000
O'Connor/Chang
City Council Goals/City Manager Evaluation
O'Connor/Ansari
City on Line Technical
Huff/O'Connor
Community/CivicCenter Task Force
Huff/O'Connor
Community' Coordinating Committee
Huff/O'Connor
D.B. Community Foundation
O'Connor
Economic Development
O'Connor/Ansari
Lanterman Community Advisory Committee (City)
Herrera/Huff
Legislative
Herrera/Chang -
Redevelopment
Huff/Chang
Sister City
Ansari/Herrera
Sphere of Influence/Annexation
Chang/O'Connor
CITY COUNCIL AD HOC COMMITTEES
(Effective 6-20-00)
(Meet as Needed)
Code Enforcement
Chang/O'Connor
Industry East Development Advisory Committee
O'Connor/Huff
PUSD/City
Chang/O'Connor
Solid 'Waste
Huff/O'Connor
WVUSD/City
Herrera/Huff
CITY COUNCIL LIAISON
(Effective 6-20-00)
Chamber of Commerce` Liaison
Chang/Ansari
City Anniversary Liaison
O'Connor/Ansari
Senior Citizen Liaison
Ansari/Herrera
Water Policy
Ansari
Rev. December 15, 2000
GREATER LOS ANGELES COUNTY
VECTOR CONTROL DISTRICT
2000 BOARD OF TRUSTEES DISTRICT NIANAGER
Jack Hazelrigg, Ph.D.
PRESIDENT
Al Castillo. Santa Fe Springs
VICE PRESIDENT
Rose Buscigho, Los Angeles City 1�lOVeml)er 13 2000
SECRETARY TREASURER ,
Harvey Paskow, Burbank
ARTESIA Honorable Mayor and
Ronald H. Oliver Members of the City Council
BELL City of DiamondBar
ELLELOWER Ii �' nssen
BELLFLOWER 21660 East Copley Drive, Suite 100
..
Ray r Smith Diamond Bar, California 91765
BELL GARDENS
Joaquin Pendia
CARSON Honorable Body:
Kay colas
CERRITOS
Alex H Beanum As you are, probably aware, Dexter MacBride's service as Trustee representing the City of Diamond Bar
COMMERCE expires in January 2001. Mr. MacBride has been the City's representative on the District's Board of Trustees
Sjlvia Munoz
CUDAHV for the past 8 consecutive years Arid steed an lltstanding 4 consecutive two-year terms. 'He has an
Mcvon Lent exceptional attendance as weltas�servlce record. 'I#e beneilt
DIAMOND BAR of the District is indebted to mucrl of his singular
Dexter n. MacBride and selfless activity: as a'*3tee In 1999, he served with'ekinction as the District's Board President.
DOWNEY� �. r
GARDElNA Perkins In his many years d ervice, `Mc MacBnde Sias served on most dibe District's standing committees and has
Donald Dear chaired several.of the mare`important'ones,'particiilarly t ie blicy, Budget and Financial, and Building and
GLENDALE Relocation Committees. Presently, he is a member of the Audit, Legislative, Policy, and Education and
JoeMandoky Pllbh
HAWAIIAN GARDENSdit
y-GommttteeS. Last year, Mr: MacBride chaired a special ad hoc "Futures Committee" that was
Betty J. Schultze important in assisting staff in developing the District's envisioned strategic plan. This year, as Chairperson of
HTON PARK
Thomas E. Jackson the EdliC$tlOn and Publicity:Committee; it is extremely important that he continue directing this Committee
Thomas
LA HABRA HEIGHTS next year to"g the District's prodigious and expensiVej project of developing a mobile
.Jim Remington 3
education unit �r. MacBride has. served invaluably on several occasions as a member of an
LAKEWOOD y }
Marc Mel nntervieW anel
p � u � el�tkey District staff positions. Each time, Mr. MacBride gave of his time
LSMIRADA, selflessly, willmg t� l tically.
SteweJones �
LONG BEACH
Joy Dowell Mr.' MacBrid iongst his board colleagues. During meetings, he actively participates as a
LOS ANGELES COUNTY x°
Jae Burk member, sensibly objectiveirdiscussing issues, •He -has an extraordinary ability of proposing
LYYNWOODnclae mutually agreeable sahitraits and resolutions; to problems mattergt Mr. MacBride: is a strong advocate of the
RicMAYWOOn
District's importances a public health guashan lag ffey, not onlyo'the City of Diamond Bar but to the
Salvador C.onrreras District's entire service In unity:: He cotit`. to suppon��ies and decisions that have expanded the
MONTEBELLO
scope and improved the fl tion and efficiency of thisrageitt�y.R Several years ago, he was instrumental in
Norma Lopez -Reid
NORWALK affecting revenue generating Processes �thaiblee District to continue to serve the Diamond Bar
Chert Kelley COnllllilllity Well Into the future.
PARAMOUNT
Ifpnry HarkemJ
PICO RIVERA Els District Manager, iI is,a pfivilege and honor to.hava *Nir.1�r►„acB:ide :.q a Trustee. His service as trustee
E.A. ERNARamtrez representative for the Ci of Diamond Bar is exemplary. �y
SAN FERNA.NDO � tY p ary. Because of his extraordinary service dedication. to
CmdyMontanez excellence, and desire to serve his community and the District, 1 urge, and.strongly recommend, that you
SAN MARINO reappoint him for another term as your City representative.. According to the State Health and Safety Code,
Dr. SeYao Hsu
SANTA CLARITA you may consider his reappointment term for 4 rather than 2 years.
Janice H. Heidi
SIGNAL HILL
DrHazel Wallace Most respectfully,
i
SOUTH EL MONT
Raul Pardo
SOUTH GATE `
Bill DeWitt
WHITTIER
Dave Butler
J k Hazelrigg
District Manag
'Ile
DISTRICT HEADQUARTERS NORTH HOLLYWOOD BRANCH
12545 Florence Avenue, Santa Fe Springs, CA. 90670 12741 Saticoy` Street, North Hollywood, CA 91605
Headquarters Office (562) 944-9656 Fax (562) 944-7976 Tel: (818) 764-2010
Email- Wacvector(a meci.com Website: wwwodacvector.ore Fax (818) 764-2968
C(+ p7[��j pA CALIFORNIA GOVERNMENTAL AGENCY
PROF Pl COhmugo_�4LSMFORT ANOWELF.ARE THROUGHEFFECTIVE AND RESPONSIVE VECTOR CONTROLSINCE 1952
TO: Honorable Mayor and Members of the City Council
MEETING DATE: December 19, 2000 REPORT DATE: December 14, 2000
FROM: James DeStefano; Interim City Manager
TITLE: OF ORDINANCE NO. XX (2000) "AN ORDINANCE OF THE CITY OF
DIAMOND BAR AMENDING THE STORM WATER AND URBAN RUNOFF
POLLUTION CONTROL ORDINANCE TO PROVIDE STORM WATER
POLLUTION CONTROL FOR PLANNING AND CONSTRUCTION OF NEW
DEVELOPMENT AND REDEVELOPMENT PROJECTS AND AMENDING THE
DIAMOND BAR MUNICIPAL CODE"
SUMMARY: The State Water Resources Control Board (Board) received a petition for review of the
actions and failures to act on the part of the Regional Water Quality Control Board (Regional Board) on
February 25, 2000; from a number of cities and co -petitioners concerning the Standard Urban Storm Water
Mitigation Plan (SUSMP). The Board subsequently held a hearing on June 7 and 8, 2000 to receive testimony
and draft an order related to the petitioners' filing. On October 5, 2000, the Board issued the final order
concerning SUSMP that extended the deadline for storm water permittees to adopt ordinances implementing
SUSMP requirements from September 8, 2000 to January 15, 2001, and for effective dates of the final SUSMP
requirements from October 8, 2000 to February 15, 2001.
In spite,of the changes and modificationsdirected by the Order, the SUSMP requirements remain controversial
in that certain new developments must take action to treat, i.e., remove pollutants, from the first 0.75 -inch of
rain that falls on the site. It is noted that the City Council passed Resolution No. 2000-12 on February 15,
2000, supporting the aforementioned petition to the Board contesting the Regional Board's action on the
SUSMP. However, with the Board's Order the City must now enact its ordinance and implement the SUSMP;
and the ordinance herein incorporates the SUSMP requirements into the City Code by reference as well as by
specific additive provisions. The specific modifications to the Municipal Code are described in the attached
staff report.
RECOMMENDATION: That the City Council approve the first reading by title only and waive full
reading of Ordinance No. XX (2000) of the City Council of the City of Diamond Bar Amending the Storm
Water and Urban Runoff Pollution Control Ordinance to Provide Storm Water Pollution Control For
Planning and Construction of New Development and Redevelopment Projects and Amending the Diamond
Bar Municipal Code.
LIST OF ATTACHMENTS: X Staff Report
Public Hearing Notification
Resolution
_ Bid Specification
X Ordinance
Other
EXTERNAL DISTRIBUTION
SUBMITTAL CHECKLIST:
1. Has the Resolution, ordinance, or agreement been reviewed?
X Yes
_ No
2. Does the report require a majority or 4/5 vote? Majority
3. Has environmental impact been assessed? N/A
_ Yes
_ No
4. Has the report been reviewed by a Commission? N/A
_ Yes
_ No
Which Commission?
5. Are other departments affected by ,the report? N/A
_ Yes
_ No
Report discussed with the following affected departments:
WE
JaWes DeStefanoG Liu
Interim City Manager Director of Public Works
CITY OF DIAMOND BAR
STAFF REPORT AGENDA NO.
TO: Honorable Mayor and Members of the City Council
MEETING DATE: December 19, 2000 REPORT DATE: December 14, 2000
FROM: James DeStefano, Interim City Manager
TITLE: OF ORDINANCE NO. XX (2000) "AN ORDINANCE OF THE CITY OF
DIAMOND BAR AMENDING THE STORM WATER AND URBAN
RUNOFF POLLUTION CONTROL ORDINANCE TO PROVIDE STOM
WATER POLLUION CONTROL FOR PLANNING AND
CONSTRUCTION OF NEW DEVELOPMENT AND REDEVELOPMENT
PROJECTS AND AMENDING THE DIAMOND BAR MUNICIPAL
CODE"
Background
The City is a permittee under the National Pollutant Discharge Elimination System (NPDES) permit
issued by the Los Angeles Regional Water Quality Control Board (Regional Board). This 'permit
allows discharge of storm water from non -point sources into the rivers and oceans under controlled
conditions.As the local agency in charge of development and planning, the City must comply with
the pen -nit or be subject to fines.` The permit has-been revised by the Regional Board with
modifications ordered by the State Water Resources Control Board (Board), its parent agency. This
staff report provides information about the Standard Urban Storm water Mitigation Plan (SUSMP),
the City's position related to SUSMP, the proposed amendments to the City Code, and the SUSMP
itself.
Discussion
The current permit, which expires on June' 30, 2001, requires development and implementation of a
Standard Urban Storm Water Mitigation Plan (SUSMP), which specifies best management
practices (BMPs) that must be used by developers in specified new developments to prevent storm
water pollution. The SUSMP is the latest addition to the storm water permit that has included the
following model plans: public agency' activities, illicit connections and discharges, development,
development planning, and construction activities. The development planning program„ approved
on February 11, 1999 is the basis of the SUSMP. The SUSMP ensures that storm water
management considerations are integrated into planning, permitting, and construction of all projects
that require discretionary approval. In cases, BMP's would be incorporated into design plans
to address storm water issues. The SUSMP was first proposed back in August 1999,' but was revised
unilaterally over the objections of the permittees by the Regional Board and approved on March 8,
2000. The effective date of the implementation of the SUSMP by permittees was originally slated
for October 8, 2000.
The specific objections of the permittees related to numerical limits imposed by the Regional Board
and additions to covered activities including retail gasoline outlets, environmentally sensitive areas
and parking lots. The City resolved to join with the City of Signal Hill to oppose the SUSMP with
a petition to the State Water Resources Control Board. This petition was considered in a formal
ruling, and the Board issued an Order dated October 5, 2000, that deferred co -permittee actions
until January 15, 2001, and that modified the SUSMP' to delete certain onerous provisions. The
City is bound by the permit to implement the provisions of the Board's Order.
Staff Report to City Council, December 19, 2000 2
The SUSMP as revised establishes that certain new discretionary project types as listed below shall
be required to have a Storm Water Mitigation Plan:
• Single-family hillside residences
• One hundred thousand or more square foot commercial developments
Automotive repair shops
• Restaurants
• Home subdivisions with 10 to 99 housing units
• Home subdivisions with 100 or more housing units
• Parking lots of 5,000 square feet or more area or with 25 or more parking spaces and potentially
exposed to storm water run off (i.e., no roofing)
Redevelopment projects that result in creation or addition of 5,000 square feet of impervious
surfaces.
Any new developments and redevelopments in these categories must implement BMPs to capture
the first 0,75 inch of rainfall and treat this water to remove regulated contaminants. The City is
responsible to require developers to incorporate these requirements into their project plans, and
must conduct inspections. Following, property owners must properly maintain BMPs and the City
must inspect the projects on an as -needed basis to assure compliance. A requirement for funding
(or "storm drain fee") by project proponents who receive waivers from the SUSMP requirements
was deleted.
The proposed ordinance is attached as Exhibit A.
Financial Summary
The costs of implementing the provisions of the proposed ordinance are not fully known; however,
they are considered less than the potential fine from the Regional Board ($10,000 per day). The
costs will be borne by the City in terms of additional inspections, and by the public in terms of
implementing the various BMPs, the plans, and maintenance. If a property owner defaults on his or
her obligations, the City may be responsible under the permit to undertake the monitoring and
inspection activities.
Recommendation
That the City Council approve the first reading by title only and waive full reading of Ordinance
No. XX (2000) of the City Council of the City of Diamond Bar Amending the Storm Water and
Urban Runoff Pollution Control Ordinance to Provide Storm Water Pollution Control For
Planning and Construction of New Development and Redevelopment Projects and Amending the
Diamond Bar Municipal Code.
Prepared by:
David G. LfW. Michael Huls
ORDINANCE NO:
AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING
THE STORM WATER AND URBAN RUNOFF POLLUTION
CONTROL ORDINANCE TO PROVIDE STORM WATER
POLLUTION CONTROL FOR PLANNING AND CONSTRUCTION
OF NEW DEVELOPMENT AND REDEVELOPMENT PROJECTS
AND: AMENDINGTHE DIAMOND BAR MUNICIPAL CODE
The City Council of the City of Diamond Bar does hereby ordain as follows:
Section 1. Section 8.12.1630 of Title 8 Division 5 of the Diamond Bar Municipal Code
is hereby amended by adding thereto a new subparagraph (d) to read as follows:
"(d) This Chapter also sets forth requirements for the construction and operation of
certain "Commercial Development," "New Development" and "Redevelopment" and other
projects (as further defined herein) which are intended to ensure compliance with the storm water
mitigation measures prescribed in the current version of the Standard Urban Storm Water
Mitigation Plan (SUSMP) approved by the Regional Water Quality Control Board -Los Angeles
Region, and on file in the office of the City Clerk of this City. This Chapter authorizes the
Authorized Enforcement Officer to define` and adopt applicable Best Management Practices and
other storm water pollution control measures, to grant waivers from SUSMP requirements, as
provided herein, to cite infractions and to impose fines pursuant to this Chapter. Except as
otherwise provided herein, the Authorized Enforcement Officer shall administer, implement and
enforce the provisions of this section."
Section 2. The first (preamble) paragraph of Section 8.12.1640 of Title 8, Division 5 of
the Diamond Bar Municipal Code is hereby amended to read as follows: -
"Except as specifically provided herein, any term used in this Chapter shall be defined as
that term is defined in the current Municipal NPDES Permit, or in the current version of the
Standard Urban Storm Water Mitigation Plan ("SUSMP") approved by the Regional Water
Quality Control Board -Los Angeles Region, or if it is not specifically defined in either the
Municipal NPDES Permit or the SUSMP,; then as such term is defined in the Federal Clean
Water Act, as amended, and/or the regulations promulgated thereunder. If the definition of any,
term contained in this ordinance conflicts with the definition of the same term in the current
version of the SUSMP, then the definition contained in the SUSMP shall govern. The following
words and phrases shall have the following meanings when used in this Chapter:"
Section 3. Paragraph 3 of Section 8.12.1640 of Title 8, Division 5 of the Diamond Bar
Municipal Code defining the term "Best management practices" is hereby amended to read as
12131\0002\635894.1 _ 1 _
follows:
"Best Management Practices (BMP's)" means activities; practices, facilities; and/or
procedures that when implemented to their maximum efficiency will prevent or reduce pollutants
in discharges and any program, technology, process, siting criteria, operational methods or
measures, or engineered systems, which when implemented prevent, control, remove, or reduce
pollution. Examples of BMP's may include public education and outreach, proper planning of
development projects, proper cleaning of catch basin inlets, and proper sludge- or waste -handling
and disposal, among others."
Section 4. Section 8,12.1640 of Title 8, Division 5 , of the Diamond Bar Municipal Code
is hereby amended to add the following new definitions in appropriate alphabetical sequence:
"Automotive Repair Shop" means a facility that is categorized in any one of the
following Standard Industrial Classification (SIC) codes: 5013, 5014, 5541, 7532-7534, or 7536-
7539 (as amended).
Commercial Development" means any development on private land that is not heavy
industrial or residential. The category includes, but is not limited to: hospitals, laboratories and
other medical facilities, educational institutions, recreational facilities, plant nurseries, multi -
apartment buildings, car wash facilities, mini -malls and other business complexes, shopping
malls, hotels, office buildings, public warehouses and other light industrial complexes.
"Discretionary Project" is defined in the same manner as Section 15357 of the Guidelines
For Implementation Of The California Environmental Quality Act contained in Title 14 of the
California Code Of Regulations, as'amended, and means a project which requires the exercise of
judgment or deliberation when the City decides to approve or disapprovea particular activity, as
distinguished from situations where the City merely has to determine whether there has been
conformity with applicable statutes, ordinances, or regulations.
"Greater than (>) 9 unit home subdivision" means any subdivision being developed for 10
or more single-family or multi -family dwelling units.
"Hillside" means property located in an area with known erosive soil conditions, where "
the development contemplates grading on any natural slope that is twenty-five percent (251/16) or
greater.
"Infiltration" means the downward entry of water into the surface of the soil.
New Development" means land disturbing activities; structural development, including
construction or installation of a building or structure, creation of impervious surfaces; and land
subdivision.
12131\0002\635894.1 - 2 -
"One Hundred Thousand (100,000) Square Foot Commercial Development" means any
Commercial Development that creates at least one hundred thousand (100,000) square feet of.
impermeable area, including parking areas.
'Parking Lot" means land area or a facility for the temporary -parking or storage of motor
vehicles used personally, for business or for commerce with a lot size of five thousand (5,000)
square feet or more, or with twenty-five (25) or more parking spaces.
"Redevelopment" means, on an already developed site, the creation or addition of at least
five thousand (5,000) square feet of impervioussurfaces, as such term is defined in the current
version of the SUSMP approved by the Regional Board. Redevelopment includes, but is not
limited to the following activities that meet the minimum standards set forth in this definition: '
(1) the expansion of a building footprint or addition or replacement of a structure; (2) structural
development, including an increase in gross floor area and/or exterior construction or
remodeling; (3) replacement of impervious surface that is not part of a routine maintenance
activity and (4) land disturbing activities related to structural or impervious surfaces.
"Restaurant" means a stand-alone facility that sells prepared foods and drinks for
consumption, including stationary lunch counters and refreshment stands selling prepared foods
and drinks for immediate consumption. (SIC code 5812).
"Retail Gasoline Outlet' means any facility engaged in selling gasoline and lubricating
oils.
"Source Control BMP" means any schedule of activities, prohibition of practices
maintenance procedures, managerial practices or operational practices that aim to prevent storm
water pollution by reducing the potential for contamination at the source of pollution.
"Standard Urban Storm Water Mitigation Plan" or "SUSMP" means the current version
of the Standard Urban Storm Water Mitigation Plan approved by the Regional Board, and on file
in the office of the City Clerk of this City, and the NPDES Permit models that have been
approved by the Executive Officer of the Regional Board for implementation to control storm
water pollution from New Development and Redevelopment or any project specifically identified
in Section 8.12.1695(a).
"Structural BMP" means any structural facility designed and constructed to mitigate the
adverse impacts of storm water and urban runoff pollution (e.g. canopy, structural enclosure).
Structural BMP's may include both Treatment Control BMP's and Source Control BMP's.
"Treatment" means the application of engineered systems that use physical, chemical, or
biological processes to remove pollutants. Such processes include, but are not limited to,
filtration, gravity settling, media adsorption, biodegradation, biological uptake, chemical
oxidation and UV radiation..`
12131\0002\635894.1 -3-
F-
----- -
treatment control BMP maintenance until such time, if any, the property is transferred.
C. Issuance of Discretionary Permits. No Discretionary permit maybe issued for any
New Development or Redevelopment Project identified in paragraph a. of this Section until the
Authorized Enforcement Officer confirms that either (1) the project plans comply with the -
applicable SUSMP requirements, or (2) compliance with the applicable SUSMP requirements is
impracticable for one or more of the reasons set forth in paragraph a regarding issuance of
waivers. Where a Redevelopment project results in an increase of less than fifty (50%) percent of
the impervious surfaces of a previously existing development, and the existing development did
not require a SUSMP at the time the last Discretionary approval was granted by the City, the
Design Standards set forth in the SUSMP will apply only to the addition, and not to the entire
development.
d. Issuance of Certificates of Occupancy. As a condition for issuing a Certificate of
Occupancy for New Development or Redevelopment Project identified in paragraph a. of this
Section, the Authorized Enforcement Officer shall require facility operators and/or owners to
build all the storm water pollutioncontrol Best Management Practices and Structural or
Treatment Control BMP's that are shown on the approved project plans and to submit a signed
Certification Statement stating that the site and all Structural or Treatment Control BMP's will
be maintained' in compliance with the SUSMP and other applicable regulatory requirements.
e. Granting of Waiver. The Authorized Enforcement Officer shall have the authority to
grant a waiver to a Development or Redevelopment Project from the requirements of the
SUSMP, if impracticability for a specific property can be established by the project applicant. A
waiver of impracticability may be granted only when all Structural or Treatment Control BMP's
have been considered and rejected as infeasible. Recognized situations of impracticability are
limited to the following, unless approved by the ,Regional Board:
1. Extreme limitations of space for treatment on a Redevelopment
project;
2. Unfavorable or unstable soil conditions at a site to attempt
infiltration; and
3. Risk of ground water contamination because a known unconfined
aquifer lies beneath the land surface or an existing or potential
underground source of drinking water, is less than ten' (10) feet
from the soil surface.
f. Transfer of Properties Subiect to Reguirement for Maintenance of Structural and
Treatment Control BMP's.'
1. The transfer or lease of a property subject to a requirement for maintenance of
12131\0002\535894.1 - 5
Structural and Treatment Control BMP's shall include conditions requiring the transferee and its
successors and assigns to either (a) assume responsibility for maintenance of any existing
Structural or Treatment Control BMP or (b) to replace an existing Structural or Treatment
Control BMP with new control measures or BMP's meeting the then current standards of the
City and the SUSMP. Such requirement shall be included in any saleor lease agreement or deed
for such property. The condition of transfer shall include a provision that the successor property
owner or lessee conduct maintenance inspections of all Structural or Treatment Control BMP's at
least once a year and retain proof of inspection.`
2. For residential properties where the Structural or Treatment Control BMP's are
located within a common area which will be maintained by a homeowner's association, language
regarding the responsibility for maintenance shall be included in the project's conditions,
covenants and restrictions (CC&R's). Printed educational materials will be required to
accompany the first deed transfer to highlight the existence of the requirement and to provide
information on what storm water management facilities are present, signs that maintenance is
needed,, and how the necessary maintenance can be perforined. The transfer of this information
shall also be required with any subsequent sale of the property:
3. If Structural or Treatment Control BMP's are located within an area proposed
for dedication to a public agency, they will be the responsibility of the developer until the
dedication is accepted.
g. CEQA. Provisions of this section shall be complimentary to, and shall not replace, any
applicable requirements for storm water mitigation required under the California Environmental
Quality Act."
Section 6. Section 8.12.1700(a)(1) of Title 8, Division 5 . of the Diamond Bar Municipal
Code is amended to read as follows:
"1. Any condition <caused 'or permitted to exist in violation of
a. Any of the provisions of this Chapter; or
b. Any failure to comply with any applicable requirement of either
the SUSMP or an approved Storm Water Mitigation Plan with
respect to a property; or
c. Any false certification or verification, or anyfailure to comply
with a certification or verification provided by a project applicant
or the applicant's successor in interest; or
d. Any failure to properly operate and maintain any Structural or
Treatment Control BMP on a property in accordance with an
12131\0002\635894.1 -6-
i
approved Storm Water Mitigation Plan or the SUSMP,
is hereby determined to be a threat to the public health, safety and welfare, is declared
and deemed ,a public nuisance; and may be abated or restored by any Authorized
Enforcement: Officer, and a civil or criminal action to abate, enjoin or otherwise compel
the cessation of such nuisance may be brought by the City Attorney."
Section 7. If any section, subsection, sentence, clause, portion, or phrase of this
Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of
any competent jurisdiction, such decision shall not affect the validity of the remaining sections,
subsections, sentences, clauses, portions, or phrases of this Ordinance. The City Council hereby
declares that it would have passed this Ordinance and each and every section, subsection,
sentence, clause, portion, or phrase without regard to whether, any other section, subsection,
sentence, clause, portion, or phrase of the Ordinance would be subsequently declared invalid or
unconstitutional.
PASSED, APPROVED AND ADOPTED this day of 2000.'
MAYOR
ATTEST:
City Clerk
12131\0002\635894.1 - 7 -
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NOV -
Honorable Mayor and Members of the City Council
MEETING DATE: December 19, 2000 REPORT DATE: December 14, 2000
FROM: James DeStafano, Interim City Manager
TITLE: °Light°Emitting Diode (LED) Traffic Signal Conversion and Rebate Program
SUMMARY: In September 2000, Southern California Edison (SCE) offered a cash rebate program to cities
to encourage the retrofit of incandescent traffic signals ,with qualifying LED lamps/bulbs. The goal is to
reduce peak period demand and be operational by June 1, 2001. This program rebates the city for the
material/equipment costs. City staff submitted a reservation request on September 29, 2000 to reserve our
funds. Forty-eight of the city's signals would be eligible for retrofitting. For a full rebate the equipment must
be installed prior to June 1, 2001.
A cost benefit analysis was completed by staff that indicates the City wouldbe able to replace its
incandescent traffic signals with the LED lamps/bulbs, as well as to paint those needed signal heads
concurrently. With the rebate that covers much of the material costs and the energy savings, the city would
be able to r .
recover the. costs m a period of approximately two years.
RECOMMENDATION: That the City Council 1 appropriate funds from the ;unappropriated General Fund in
the amount of $178,320 for the LED Traffic Signal Conversion and Rebate Program, and, 2) authorize the
City Manager to execute ` the LED Traffic Signal Application/Contract for rebates in the amount of
$121,927.92 with Southern California Edison.
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
Resolution(s) Bid Specification
_ Ordinance(s) _ Other:
Agreernent(s)
EXTER
SUBMITTAL
NAL ,DI STRI B UTI O N:
CHECKLIST:
1.
Has the resolution, ordinance or agreement been
N/A
- Yes
No
reviewed by the City Attorney?
2.
Does the report require a majority vote? Majority_
Yes
No
3.
Has environmental impact been assessed?
NIA
Yes
No
4.
Has the report been reviewed by a Commission?
NIA
_
Yes
No
Which Commission?
5.
Are other departments affected by the report?
N/A
X Yes
No
Report discussed with the following affected departments: Finance
_
REVIEWED
BY:
Da ' . Li
Director of Public' Works
CITY COUNCIL REPORT
Agenda No.
MEETING DATE: December 19, 2000
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT: Light Emitting Diode (LED) Traffic Signal Conversion and Rebate Program
ISSUE STATEMENT: The City desires a cost effective Light Emitting Diode (LED) Traffic Signal
Conversion and Rebate Program to conserve energy, save future energy costs, and beautify the City.
RECOMMENDATION: That the City Council 1) appropriate funds from the unappropriated
General Fund in the amount of $178,320 for the LED Traffic Signal Conversion and Rebate
Program, and, 2) authorize the City Manager to execute the LED Traffic Signal Application/Contract
for rebates in the amount of $121,927.92 with Southern California Edison to reduce the up -front
costs of the program.
FINANCIAL SUMMARY: For Fiscal Year 2000-2001, there is no proposed budget for the
conversion of Light Emitting Diode (LED) Traffic Signal Conversion. However, the California
Energy Commission and the Utility Companies have seen the need for reducing energy demand and
costs and have proposed programs for governmental agencies to accomplish this by June 1 2001.
It is proposed that the City finance from the unappropriated General Fund the LED Traffic Signal
Conversion and Rebate Program for the up -front costs associated with the program to change the
existing red and green incandescent lamps/bulbs in 48 of its traffic signals and to concurrently
repaint the traffic signal heads deemed in need.
A cost benefit analysis using the California Energy Commission's worksheets was completed by
staff that indicates the City would be able to replace its incandescent traffic signals with the LED
lamps/bulbs and would recover the cost in a period of six years with the energy savings (See
Attachment "1"). However, much of the up -front costs would be reduced by a rebate available to the
City of Diamond Bar from Southern California Edison (SCE) payable at the completion of the
project and inspection by SCE. This rebate then lowers the actual recovery costs to two years (See
Attachment "2"). Currently, the utility bills/energy/maintenance costs for the traffic signals are paid
with Gas Tax funds. The savings would free future Gas Tax allotments for other Public Works
projects.
Staff reviewed other options for this program including grants and loans by the California Energy
'Commission. The grant from the California Energy Commission is less for both material and labor
than the offered rebate from Southern California Edison for only the material, and the costs
associated with a loan would be more than income generated by the unappropriated General Fund
monies plus City overhead costs.
Page 2
Light Emitting Diode (LED) Traffic Signal Conversion and Rebate Program
December 19, 2000
BA CKGROUND/DIS CUSS ION:
In September` 2000; Southern California Edison (SCE) offered a cash rebate program tocitiesto
encourage the retrofit of incandescent traffic signals with qualifying LED lamps/bulbs. The goal is
to reduce peak period demand and be operational by June 1, 2001. This program rebates the city for
the material/equipment costs. City staff submitted a reservation request on September 29, 2000 to
reserve our funds. Forty-eight of the city's signals would be eligible for retrofitting. As part of the
specifications for the upcoming left -turn signals at Diamond Bar Boulevard/Sunset Crossing Road
and Golden Springs Drive/Lemon Avenue, the intersections will be retrofitted with LED
lamps/bulbs. For a full rebate the equipment must be installed prior to June 1, 2001. After June 1,
2001 the rebate is cut by fifty percent.
Additionally, on November 2, 2000, the California Energy Commission distributed a program'
opportunity notice for the Innovative Efficiency and Renewables Peak Load Reduction Program that
provides grants and/or loans to encourage public agencies es to reduce ` peak period electricity
demand
by June 1, 2001. These monies have become available with the passage of Assembly Bill 970. The
Light Emitting Diode (LED) Traffic SignalConversion Program is one program element applicable
to the City of Diamond Bar that reduces electricity demand by using less' wattage and therefore
reducing energy costs.
What is Light Emitting Diode(LED)
Basically, Light Emitting Diode (LED) is a bulb technology that has been developed and that uses
up to 85% less energy than the conventional incandescent bulb. Caltrans has been working with
manufacturers over the last fewears to bring a product to the market that is effective for brightness
Y P gh
and visibility in traffic signals. Rigid testing was also performed to ensure these products complied
with Caltrans LED Traffic Signal Performance Specifications. Caltrans has published a list of
approved lampsibulbs and vendors for cities to use in the replacement program. Diamond Bar would
use the supplier, Synchronex, and the product, Ecolux, for LED replacement lamps/bulbs. Staff
discussed this product with other cities and the city's maintenance contractor, Signal Maintenance
Incorporated rp and concurs it to be of the highest .quality available.
Technically, LED's are semiconductors that emit electromagnetic energy coincident with the change
g
of energy state at the diode junction. Simply put, these are miniature light t that uses less energy and
because of that the life of the bulb is also extended. The use of LED traffic lamps/bulbs result in:
➢ A reduction in energy costs by reducing the overall utility bill and electrical demand load
➢ Environmental issues include the saving of fossil fuel required to produce energy
Page 3
Light Emitting Diode (LED) Traffic Signal Conversion and Rebate Program
December 19, 2000
➢ Extended lamp life (from 6 to 10 years depending on field conditions) versus one year for
incandescent lamps
➢ Less lamp replacement equates to less maintenance and cost
Proposed Program
It is proposed that the, City Council approve a budget adjustment from the unappropriated General
Fund to finance the up -front costs associated with a program to change the existing red and green
incandescent lamps/bulbs in 48 traffic signals. Three Pedestrian signals are also proposed. Currently,
most of the city's pedestrian signals are neon, not incandescent. Staff is not recommending the
replacement of yellow lamps/bulbs since the costs exceed the benefits or savings. There is no rebate
on yellow lamps/bulbs at this time. Only the yellow flashing lamp/bulb is on the rebate list.
A cost benefit analysis was completed by staff using the California Energy Commission
spreadsheets. The estimated cost saving per year for the proposed replaced lamps/bulbs is $31,280.
The total cost of the replacement program including the repainting of the traffic signal heads would
be $178,320. The project cost divided by the cost savings per year indicates that the city would
recover the cost in a period of six years with the energy savings.
A painting inventory of the traffic signals was performed, and it is estimated that the cost for
repainting the heads most needing done, and those possibly needing done is approximately $19,000.
Signal Maintenance Incorporated would do the painting concurrently with the installation of the LED
lamps/bulbs. Staff has included the cost of additional lamps/bulbs and a contingency amount in a the
total project costs for another $1000 for a total of $20,000.
e Rebate Comparison Information
The California Energy Commission Grant is not available to cities that will obtain rebates from the
Utility Company. Though they cover both material and labor the rebate is less. The following table
shows the benefit of using the SCE rebate over a grant from the California Energy Commission:
Lamp/Bulb Type
Southern California Edison
California Energy
Commission
12" red ball
$ 65
$ 50
8" red ball
$ 65
$ 40
12 red arrows
$ 65
$ 50
12" green ball
$175
$100
8" geen ball
$175
$'80
12 green arrow
$175
$ 70
Pedestrian hand
1 $ 25
$ 25
Page 4
Light Emitting Diode (LED) Traffic Signal Conversion and Rebate Program
December 19, 2000
The rebates cover the cost of the materials only and do not cover shipping, handling, or sales tax.
The project including repainting of heads will be recovered in two years when the rebate is applied
to the up -front costs (See Attachment"2 page 2). The total rebate is estimated at $121,927.92.
Southern California Edison Rebate Application/Contract
1. Staff has reserved these funds in September 2000.
2. A signed contract from the City for confirmation of the reservation.
Once the up -front funds are approved, the material can be ordered and Diamond Bar can be
scheduled for installation.
CONCLUSION
With the availability of funding and qualifying LED's, the program will reduce our energy and
maintenance costs. Therefore, staff recommends approval.
Prepared by:
David G. Liu, Director of Public Works
Linda Kay Smith, Development Services Assistant
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1: CALL TO ORDER: Chairman Huff called the meeting to order at 8:55 p.m.
in the South Coast Air Quality Management District Auditorium, 21865 E. Copley
Drive, Diamond Bar, California.
ROLL CALL: Agency Members Ansari, Herrera, O'Connor, Vice
Chairman Chang and Chairman Huff.
Also present were: James DeStefano, Interim Executive Director; Mike
Jenkins, Agency Attorney; David Doyle, Deputy City Manager; David Liu, Director
of Public Works; Bob Rose, Community Services Director; Linda Magnuson,
Finance Director; Mike Nelson, Communications & Marketing Director and Lynda
Burgess, Agency Secretary.
REORGANIZATION OF THE REDEVELOPMENT AGENCY:
1. Selection of Chairman.
AM/O'Connor nominated VC/Chang. AM/Ansari seconded the nomination.
AM/Chang was declared Chairman of the Redevelopment Agency by
acclimation.
2. Selection of Vice Chairman.
AM/Herrera nominated AM/Ansari. There were no other nominations offered.
AM/Ansari was declared Vice Chairman by acclimation.
3. Presentation to outgoing Chairman Huff by Chair/Chang.
2. PUBLIC COMMENTS: None Offered.
3. CONSENT CALENDAR: VC/Ansari moved, AM/Huff seconded,, to approve the
Consent Calendar as presented. Motion carried by the following Roll Call vote:
AYES: AGENCY MEMBERS - Herrera, Huff, O'Connor; VC/Ansari,
Chair/Chang
NOES: AGENCY MEMBERS None
ABSENT: AGENCY MEMBERS - None
3.1 APPROVED MINUTES - Regular Meeting of November 21, 2000 - As
submitted.
3.2 APPROVED VOUCHER REGISTER - dated December 5, 2000 in the
amount of $148,229.03.
3.3 REVIEWED AND APPROVED TREASURER'S REPORT - for October 2000.
r °
DECEMBER 5, 2000 PAGE 2 REDEVELOPMENT AGENCY
4. PUBLIC HEARINGS: None
5. OLD BUSINESS: None
6. NEW BUSINESS: None
7. AGENCY MEMBER COMMENTS: VC/Ansari asked how long the
Redevelopment Agency would continue to meet since it no longer exists.
AA/Jenkins responded that while D.B. does not have a Redevelopment Plan, the
Redevelopment Agency continues to exist. Until any and all matters pertaining to
the Agency's financing have been completed, the Agency will continue to operate.
Chair/Chang would like to look into development of a strategic plan with a new
funding source, which can be used to revitalize commercial areas of D.B.
ADJOURNMENT: There being no further business to conduct, Chair/Chang adjourned
the meeting at 9:04 p.m:
LYNDA BURGESS, Agency Secretary
ATTEST:
Wen Chang, Chairman
v
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Pro. Tem Herrera and Council Member O'Connor
FROM: Linda G. Magnuson, Finance Director
SUBJECT: Voucher Register, December 21, 1999
DATE: December 15,1999
Attached is the Voucher Register dated December 21, 1999. As requested, the Finance
Department is submitting the voucher register for the Finance Committee's review and approval
prior to its entry on the: Consent Calendar.
The checks will be produced after any recommendations and the final approval is received.
Please review and sign the attached.
DIAMOND BAR REDtQtL.C10AENT
AGENCY
VOUCHER REGISTER APPROVAL
The attached luting
of vouchers darted December
19,,-2000have been
reviewed, approved,
and recommended for payment.
Payments are
hereby allowed from
the following ,funds in these
amounts
FUND DESCRIPTION
PREPAID
VOUCHERS
TOTAL
610 REDEVELOPMENT
AGENCY ' FUND . 00
1,089.77
1,OS'9.77
REPORT FOR ALL
FUNDS .00
1,089.77
1,089.77
APPROVED BY:
Linda G. Matynu5on
filen Chang
Finance Director
Chairman
j
Ja +es De'Ste ano
Eileen R. Ansari
Interact, Executive
Director Vice Chairman
DIAMOND BAR REDEVELOPMENT AGENCY
x
Y . RUN DATE: 12/14/2000 10:Si:14
WEER REGISTER
PAGE: 1
DLA Tii: 12/19/2�D44
PREPAID
FW/SECT-ACCT-PMaT-ACCT
'PO 4
INVOICE DESCRIPTION AWNT
, DATE
UM
CONN & ASSOCIATES
6107110-44414--
A10166
3470 AUDITING SVM -RDA
504.04
TOTAL PREPARES
.00
TOTAL YOUDERS
504.E
OTAL DUE VENA
504.00
LINSCOTT LAW & MEEMPAN INC
6107120-46412 84940-46412
10656
14 TRFFC MN-G/S/GRAN+!
9.64
6107114-46412-RO900-45412
9469
14 TRFFC DSGN-G/SPM/GRAND
275.40
6107110-46412-RO900-46412
10656
11 TRFFE M-G/S /GRAND
154.77
TOTAL PREPAIDS
.40
TOM WHERE
439.77
TOTAL HE VEM)OR
439.77
STRALLING YUMA CfR1..S1Ij+f & RAUTH
6107110-44020--
14639
LEGAL. SVCS - RDA
150.00
-
TOTAL PREPAIDS
.04
TOTAL VOUCHERS
150.00,
TOTAL DUE VENDOR>
- 154.1
s
REBURY TOTAL PREPAIDS
.04
REPORT TOTAL VDJDERS1,1139,71
REPORT TOTAL
1',039.77-'
DuxuND BAR`REDEVELUPMENT AGENCY
AGENDA REPORT AGENDA NO. ?
TO: Honorable Chairman and Agency Board Members
MEETING DATE: ` December 19, 2000 REPORT DATE: December 12, 2000
FROM: James DeStefano, Interim Agency Executive Director
TITLE:
Transmittal of Annual Financial Report and Final Audit Report for the year ended June 30, 2000,
SUMMARY:
The Agency's audit firm of Conrad and. Associates, L.L.P. has prepared the Fiscal Year 1999-2000 Annual
Financial Statement and Independent Auditor's Report for the Redevelopment Agency.
RECOMMENDATION:
Receive and file the Fiscal Year 1999-2000 Annual Financial Statement and Independent Auditor's Report for
the Redevelopment Agency.
LIST OF ATTACHMENTS:
Staff Report PublicHearingNotification
Resolutions) Bid Spec (on file in City Clerk's Office)
_�Ordinances(s) XX Other FY 99-00 Financial Statement, Audit Report
Agreement(s)
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed _ Yes_ No
2. Does the report require'a majority or 4/5 vote? _ Yes_ No
3. Has environmental impact been assessed? _ Yes_ No
4. Has the report been reviewed by a Commission? _ Yes_ No
5. Are other departments affected by the report? T Yes_ No
REVIEWED BY:
J es'DeStefa o Davi A. Doyle Linda G. Magri son
Interim Agency Executive Director Deputy Executive Director Finance Director
DIAMOND BAR REDEVELOPMENT AGENCY
Financial Statements
Year ended June 30, 2000
TABLE OF CONTENTS
Page-
Independent Auditors' Report
1
Financial Statements:
• Combined Balance Sheet - All Governmental Fund Types and
Account Groups
2
• CombinedStatement of Revenues, Expenditures and Changes
in Fund Balances - All, Governmental Fund Types
3
a Combined Statement of Revenues, Expenditures and Changes in
Fund Balances - Budget and Actual - All Governmental Fund
Types
4
•- Notes to the Financial Statements
5
Report on Compliance and on Internal Control Over Financial
Reporting Based on an Audit of Financial Statements Performed `
In Accordance with Government Auditing Standards
9
CONRADAND CERTIFIED PUBLIC ACCOUNTANTS
I
ASSOCIATES, L•L.P. 1100 MAIN STREET, SUITE IRVINE, CALIFORNIA 926144
(949) 474-2020
Fax (949)263-5520
Board of Directors
Diamond Bar Redevelopment Agency
Diamond Bar, California
INDEPENDENT AUDITORS' REPORT
We have audited the accompanying financial statements of the Diamond Bar Redevelopment
Agency, a component unit of the City of Diamond Bar, California as of and for the year ended
June 30, 2000, as listed in the table of contents. These financial statements are the responsibility
of the management of the Diamond Bar Redevelopment Agency. Our responsibility is to express '
an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those
standards require that we plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free of material misstatement. An audit includes examining
on a test basis, evidencesupporting the amounts and disclosures in the financial statements. An
audit also includes` assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation.' We believe that
our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present, fairly, in all material respects,
the financial position of the Diamond Bar Redevelopment Agency at June 30, 2000, and the
results of its operations for the year then ended, in conformity with generally accepted
accounting principles.
In accordance with Government Auditing Standards, we have also issued a report dated
September 22, 2000 on our consideration of Diamond Bar Redevelopment Agency's internal
control over financial reporting and our tests of its compliance with certain provisions of laws,
regulations, contracts and grants. That report is an integral part of an audit performed in
accordance with Government Auditing Standards and should be read in conjunction with this
report in considering the results of our audit.
September 22, 2000
t
MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MrnnRc2 nc AMFRK AN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
DIAMOND BAR REDEVELOPMENT AGENCY
Combined Balance Sheet
- All Governmental Fund Types and Account Groups
June 30,2000
Governmental
Fund Type Account Group
Totals
Capital General Long-
(Memorandum Only)
Project Term Debt
2000
1999
Assets and other debits
Assets:
Cash (note 3)
$1,207,807 -
1,207,807
1,034,849
Interest receivable
11,921 -
11,921
45398
Due from other governments
731,781 -
731,781
830,246
Other debits:
Amount to be provided for
retirement of long-term debt;
- 5,693,462
5,693,462
4,556,753
Total assets and
other debits -
1 951 509 5.693.462
7,644,971
6.426.246
Liabilities and fund balance
Liabilities:
Accounts payable
$ 46,960 -
46,960
19,161
Due to other governments
144,844 -
144,844
135,166
Developer payable (note 4)
1,683,041 -
1,683,041
1,683,041
Advances payable to the
City of Diamond Bar (note 5)
- 5,693,462
5,693,462
4,556,753
Total liabilities
1,874,845 5693,462
7,568,307
6,394,121
Fund balances:
Unreserved:
Designated for capital
projects
76,664 -
76,664
_32,125
Total fund balances
76,664 -
76,664
32,125
Total liabilities and
fund balance
$19,51509 5;693.462
7,644.971
6.426.246
See accompanying notes to the financial statements
2
DIAMOND BAR REDEVELOPMENT AGENCY
Combined Statement of Revenues, Expenditures and
Changes in Fund Balances - All Governmental Fund Types -
Year ended June 30, 2000
2000
1999
Revenues:
Proceeds from sale of property
$ -
6,095,931
Investment income
54,218
32,161
Total revenues
54,218
6,128,092
Expenditures:
Administration
3;739
1,806
Professional fees
837,559
340,935
Interest
305,090
106,440
Cost of property sold
-
9,462,013
Total expenditures
1,146,388
9,911,194
Excess (deficiency) of revenues
over (under) expenditures
-(1,092,179)
3 783 102
Other financing sources: .
Proceeds of advances from City of Diamond Bar
1,136,709
3,815,227
Total other financing sources
1,136,709
3,815,227
Excess of revenues and
other financing sources
over expenditures
44,539
32,125
Fund balance at beginning of year
32,125
Fund balance at end of year
76,664
32.125
See accompanying notes to the financial statements.
3
DIAMOND BAR REDEVELOPMENT AGENCY
Combined Statement of Revenues, Expenditures
and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types
Year ended June 30, 2000
Capital Project
Variance-
-Favorable
1999
Budget Actual (Unfavorable)
Actual
Revenues:
Proceeds from sale of property $ - - -
6,095,931
Investment income - 54,218 54,218
32,161
Total revenues - 54,218 54,218
6,128,092
Expenditures:
Administration 29,500 3,739 25,761
1,806
Professional fees 2,000,056 837,559 1,162,497
340,935
Interest - 305,090 (305,090)
106,440
Cost of property sold :` - - -
9,462,013
Total expenditures 2,029,556 -1,146,3$8 883,168
9,911,194
Excess (deficiency) of
revenues over (under)
expenditures (2;029,556 C1,092,170) 937,386
(3,783,102
Other financing sources:
Proceeds of advances from City
of Diamond Bar 1,592,306 1,136,709 (455,597
3,815,227
Total other financing sources1,592,306 1,136,709 455-597
3,815,227
Excess (deficiency) of revenues
and other financing sources
over (under) expenditures (437,250) 44,539 481,789
32,125
]Fund balance at beginning of year 32,125 32,125
-
Fund balance (deficit) at end of year L405,125 76,664 481.789
32,125
See accompanying notes to the financial statements.
4
nn.
DIAMOND BAR REDEVELOPMENT AGENCY
Notes to the Financial Statements
Year ended June 30, 2000
Summary of Significant Accounting Policies
The following is a summary of the significant accounting, policies of the Diamond Bar
Redevelopment Agency (Agency):
(a) Fund Accounting
The basic accounting and reporting entity is a "fund". A fund is defined as an
independent fiscal and accounting entity with a self -'balancing set of accounts, recording
resources, related liabilities, obligations, reserves and equities segregated for the purpose
of carrying out specific activities or attaining certain objectives in accordance with
special regulations, restrictions or limitations.
The accounting records of the Agency are organized on the basis of funds and account
groups classified for reporting purposes as follows:
Governmental Funds
Capital Project Fund
The Capital Projects Fund is used to account for the financial activities for the
development of redevelopment project areas, including acquisition of properties, cost of
site improvements, other costs of benefit to the project areas and administrative expenses
incurred in sustaining the Agency. Under provisions of the Health and Safety Code this
fund is referred to as the "Redevelopment Fund".
Account Group -
General Long -Term Debt Account Group
The General Long -Term Debt Account Group is used to account for the unmatured
principal of the Agency's general long-term debt in a separate self -balancing group of
accounts. The proceeds of the indebtedness is recorded in the Capital Projects
(Redevelopment) Fund and serves as a financing source for redevelopment expenditures.
(b) Basis of Accounting
The Agency's financial statements are presented on the modified accrual basis of
accounting. Under the modified accrual basis of accounting, revenues are considered
susceptible to accrual iwhen they become both measurable and available. "Available"
means collectible within the current period or shortly thereafter to be used to pay
liabilities of the current period. Expenditures are recorded when the related liabilities are
incurred.
5
DIAMOND BAR REDEVELOPMENT AGENCY
Notes to the Financial Statements
(Continued)
Summary of Significant Accounting Policies, iggritinued)
(c) Relationship to the City of Diamond Bar
The Diamond Bar Redevelopment Agency is an integral part of the reporting entity of the
City of Diamond Bar. The fund and account group of the Agency have been included
within the scope of the financial statements of the City because the City Council of the
City of Diamond Bar is the governing board and exercises. oversight responsibility over
the operations of the Agency. Only the fund and account group of the Agency are
included herein, therefore, these financial statements do not purport to represent the
financial position or results of operations of the City of Diamond Bar, California.
(d) Budgetary Information
The Agency budget is adopted on a basis consistent with generally accepted accounting
principles. The City Administrator is required to prepare and submit to the Agency's
Board of Directors the annual budget of the Agency and administer it after adoption.
Agency Board approvalis required for budget revisions that affect the total
appropriations of the Agency.
(e) Memorandum Only Totals
Columns in i the accompanying financial statements captioned "Totals (Memorandum
Only)" are not necessary for a fair presentation of the financial statements in accordance
with generally accepted accounting principles, but are presented as additional analytical
data.'Interfund balances and transactions have not been eliminated. Therefore, the data in
this column does not represent consolidated financial information.
(2) Creation of the Diamond Bar Redevelopment Agency`
The City Council of the City of Diamond Bar passed, approved and adopted Ordinance
No. 1 on February 6, 1996, declaring a need for a Redevelopment Agency to function in
the City of Diamond Bar. The bylaws of the Agency were adopted by Resolution No. R-
96-01. The Agency was established pursuant to the Community Redevelopment Law of
the State of California.
6
DIAMOND BAR REDEVELOPMENT AGENCY
Notes to the Financial Statements
(Continued)
(3) Cash
Cash and cash equivalents held by the Agency at June 30, 2000 consisted of the
following:
Fair Value
Demand deposits 1 207.807
The Agency is generally authorized under Section 53601 of the California Government
Code and the City of Diamond Bar investment policy to invest in demand deposits with
financial institutions; savings accounts;certificates of deposit; negotiable certificates of
deposit; medium term cooperate notes; money market funds; US Treasury securities;
federal agency securities; bankers' acceptances; commercial paper; repurchase
agreements and the Local Agency Investment Fund of the State of California. "
Under the California Government Code, a financial institution is required to secure
deposits made by state or local governmental units by pledging securities held in the form
of an undivided collateral pool. The market value of the pledged securities in the
collateral pool must equal at least 110% of the total amount deposited by the public
agencies. California law also allows financial institutions to secure Agency deposits by
pledging first trust deed mortgage notes having a value of 150% of the secured public
deposits.
Deposits
Deposits of cities and other states or local governments are classified in three categories
to give an indication of the level of custodial risk assumed by the entity at year end.
Category 1 includes deposits that are insured or collateralized with securities held by the
City or its agent in the City's name. Category 2 includes deposits collateralized with
securities held by the pledging financial institution's trust department' or agent in the
City's name. Category 2 also includes deposits collateralized by an interest in an
undivided collateral pool held by an authorized agent of depository and subject to certain
regulatory requirements under State law. Category 3 includes deposits collateralized with
securities held by the pledging financial' institution, or by its trust department or agent but
not in the City's name. Category 3 also includes any uncoilateralized deposits.
'
Form of Investment 1 Category Bank Fair2 3 Balance Value
Demand deposits $100,000 1,107,807' - 1,207,807 1,207,807
Total deposits R0100-00 11107 - 1.207.807 1,207,807
7
COMQ-vc,DAND
CERTIFIED PUBLIC ACCOUNTANTS
ASS O CIATES, L.L.P. 1100 MAIN STREET, SUITE C
IRVINE, CALIFORNIA 92614
(949)'474-2020
Fax (949) 263-5520
Board of Directors
Diamond Bar Redevelopment Agency
Diamond Bar, California
REPORT ON COMFLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL
REPORTING BASF fON AN AUDIT OF FINANCIAL S'TATEMENZS PERFORM EDIN
ACCORDANCE TH GOVERIVMENTAUDITING STANDARDS
We have audited the financial statements of the Diamond Bar Redevelopment Agency (Agency)
as of 'd g
an for Y)
h year ended June
30 2
000
Y and
have '
L
s
sued our report thereon dated September
22, 2000. We conducted our audit in accordance with generally accepted auditing standards and
the standards applicable to financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether the financial statements of the Diamond
Bar Redevelopment :Agency are free of material misstatements, we performed tests of its
compliance with certain provisions of laws, regulations, contracts and grants,; noncompliance
with which could have a direct and material effect on the determination of financial statement
amounts. Such provisions included those provisions of laws and regulations identified in the
Guidelines for Compliance Audits of California Redevelopment Agencies, issued by the State
Controller and as interpreted in the 'Suggested Auditing Procedures for Accomplishing
Compliance Audits of California Redevelopment Agencies, issued by the Governmental
Accounting and Auditing Committee of the California Society of Certified Public Accountants.
However, providing an opinion on compliance with those provisions was not an objective of our
audit and, accordingly, we do not express such an opinion. The results of our tests disclosed one
instance of noncompliance that is required to be reported under Government Auditing Standards
as follows:
The City was not in compliance with Health and Safety Code Section 33302 in
that the City's housing element does not comply with Government Code Section
65300. In a letter from the Department of Housing and Community
Development, the State indicated that the housingelement does not clearly
X
entify adequate sites to accommodate the City's moderate and lower income
housing needs. The 'City is currently in the process of revising its housing
element to eliminate deficiencies and bring the housing element into compliance.
9
MEMBERS t7FA D+inr+
AICPA AND CALIFORNIA SOCIETY OF CFRTtFtFns_