HomeMy WebLinkAboutRE_ 6_5_2023 City of Diamond Bar Record RequestHi Shivani. Per Finance Department, here is their response to your question:
It’s every month that records are updated and as far as the unclaimed property I believe it’s every 7 years.
Thank you,
<http://www.diamondbarca.gov/>
Joan Cruz | Administrative Coordinator
City of Diamond Bar | City Manager Division
21810 Copley Drive, Diamond Bar, CA 91765
t 909.839.7014| 909.839.7000 main | f 909.861.3690
jcruz@diamondbarca.gov <mailto:jcruz@diamondbarca.gov> | www.DiamondBarCA.gov <http://www.diamondbarca.gov/>
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<https://www.diamondbarca.gov/1019/Make-An-Appointment>
From: Kristina Santana <KSantana@DiamondBarCA.Gov>
Sent: Friday, June 16, 2023 8:13 AM
To: Joan Cruz <JCruz@DiamondBarCA.Gov>
Subject: FW: 6/5/2023 City of Diamond Bar Record Request
Good morning Joan,
Please see the question below.
Thanks,
Kristina
From: AUP, Asset Recovery <AUPAssetRecovery@ryan.com <mailto:AUPAssetRecovery@ryan.com> >
Sent: Friday, June 16, 2023 3:24 AM
To: laserfiche@diamondbarca.gov <mailto:laserfiche@diamondbarca.gov>
Cc: Kristina Santana <KSantana@DiamondBarCA.Gov <mailto:KSantana@DiamondBarCA.Gov> >
Subject: RE: 6/5/2023 City of Diamond Bar Record Request
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Hi,
Thank you for sending us the report. Could you please let us know at what frequency are these records updated? Monthly, quarterly, semiannually, annually or upon request? Please confirm,
if uncashed checks are remitted to state unclaimed property bureau. If so, after what aging period?
Thank you in advance for your assistance with this request.
Regards,
Shivani Vanga
From: laserfiche@diamondbarca.gov <mailto:laserfiche@diamondbarca.gov> <laserfiche@diamondbarca.gov <mailto:laserfiche@diamondbarca.gov> >
Sent: Friday, June 16, 2023 2:46 AM
To: AUP, Asset Recovery <aupassetrecovery@ryan.com <mailto:aupassetrecovery@ryan.com> >
Cc: cityclerk@diamondbarca.gov <mailto:cityclerk@diamondbarca.gov>
Subject: 6/5/2023 City of Diamond Bar Record Request
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SENT ELECTRONICALLY
6/15/2023
vanga, Shivani
aupassetrecovery@ryan.com <mailto:aupassetrecovery@ryan.com>
Re: California Public Records Act Request
CPRA#2023-131
Dear vanga, Shivani,
The City of Diamond Bar is in receipt of your 2023-131 request for the following public records pursuant to the California Public Records Act (“CPRA”) (Cal. Gov. Code section 6250 et
seq.):
“Dear Sir or Madam,
Pursuant to the state statutes regarding public information, I am inquiring to whether you can provide the following information:
1. A copy of any existing records showing information regarding depositor names, amounts and dates for unrefunded cash escrows, cash deposits, performance or construction bonds which
have been deposited with your municipality that are currently available for release.
2. A copy of any records showing the (i) payee or vendor names, (ii) check issue dates, (iii) check number, (iv) FEIN and (v) dollar amounts of any uncashed /stale-dated vendor checks
that have aged more than six months from the date of this letter in an amount equal to or greater than one thousand dollars ($1,000.00).
3. Financial spreadsheet, ledger, or any other accounting record of property tax overpayments, or claimed/unredeemed tax lien certificates which have been refundable for more than six
months from the date of this letter showing the (i) payee names (ii) check issue dates, (iii) check numbers, (iv) FEIN and (v) dollar amounts over $1,000.00.
4. For the above three requests please include all the necessary claim forms, affidavits and instructions required for the reissuance of the deposits/outstanding/stale dated checks or
refunds.
5. At what frequency are these records updated? Monthly, quarterly, semiannually, annually or upon request? Please confirm, if uncashed checks are remitted to state unclaimed property
bureau. If so, after what aging period?
Thank you in advance for your assistance with this request.”
The City has identified records responsive to your request. The records that have been identified and are responsive are being sent to you electronically.
View Requested Document(s) Online [edocs.diamondbarca.gov] <https://urldefense.com/v3/__https:/edocs.diamondbarca.gov/weblink/Browse.aspx?startid=1804178__;!!OozeWUlO!mMMdPTk8D3JRhRoW65QA-t2U7ocLQQz5
ww1wl567yaeoYfvZuBlKN2VFyE4qETtZJD_kV-WR16edAgWxGy_I23b6h7Y9BzfT$>
I have been informed by staff that they believe that they have fully responded to your request; however, if you need additional information I will assist you in your efforts pursuant
to Government Code section 6253.1.
Should you have any questions please feel free to contact me at (909) 839-7010.
Sincerely,
[diamondbarca.gov] <https://urldefense.com/v3/__http:/www.diamondbarca.gov/__;!!OozeWUlO!mMMdPTk8D3JRhRoW65QA-t2U7ocLQQz5ww1wl567yaeoYfvZuBlKN2VFyE4qETtZJD_kV-WR16edAgWxGy_I23b6h-a-teEl$>
City Clerk’s Office
City of Diamond Bar|City Manager's Office
21810 Copley Drive, Diamond Bar, CA 91765
t 909.839.7010|909.839.7000 main|f 909.861.3117
cityclerk@diamondbarca.gov <mailto:cityclerk@diamondbarca.gov> |www.DiamondBarCA.gov [diamondbarca.gov] <https://urldefense.com/v3/__http:/www.diamondbarca.gov/__;!!OozeWUlO!mMMdPTk8D3JRhRoW65QA-t2U7
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