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Home My WebLink About2021-10-25 THCA MinutesTRES HERMANOS CONSERVATION AUTHORITY SPECIAL BOARD OF DIRECTORS MEETING MINUTES DIAMOND BAR, CALIFORNIA OCTOBER 25, 2021 PAGE 1 1. CALL TO ORDER The Special Meeting of the Tres Hermanos Conservation Authority was called to order by Chair Marquez at 6:01 p.m. Chair Marquez stated that consistent with COVID-19 regulations, some Directors and staff participated via teleconference and the Public was invited to join the meeting in person, online or by phone at the numbers printed on the agenda. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Director Nancy Lyons. ROLL CALL Directors in attendance in Windmill Room Directors in attendance telephonically: Directors absent: Director Nancy Lyons Director Peter Rogers Chair Ray Marquez Director Cory Moss Director Newell Ruggles Director Steve Tye Vice -Chair Cathy Marcucci Staff in attendance in Windmill Room: Dan Fox, Executive Director; Ben Montgomery, Deputy Executive Director; Sam Pedroza, City of Industry Public Affairs Manager; Josh Nelson, Assistant City Manager; Kristina Santana, Authority Secretary. Staff in attendance in telephonically: Tracy Egoscue, Authority Counsel 2. PRESENTATIONS: 2.1 History for the Future of Tres Hermanos Spitzzeri, Director for the Workman and Museum. Ranch —Presented by Paul Temple Family Homestead TRES HERMANOS CONSERVATION AUTHORITY SPECIAL BOARD OF DIRECTORS MEETING MINUTES DIAMOND BAR, CALIFORNIA OCTOBER 25, 2021 PAGE 2 Chair/Marquez pointed out that there is a 45 minute presentation available on Facebook and thanked Paul Spitzzeri for his presentation. 3. PUBLIC COMMENTS: Melanie Schlotfierbeck, Hills for Everyone, speaking telephonically to New Business Item 6.3, asked for consideration of including the future of the ranch that aligns with the mission and goals of the Authority. 4. CONSENT CALENDAR 4.1 4.2 4.3 MINUTES OF THE JULY 21, 2021 REGULAR MEETING RECOMMENDED ACTION PAYMENT REGISTER RECOMMENDED ACTION: month of May 2021. Approve as submitted. Receive and file payment register for the TREASURER'S REPORT FOR THE MONTH ENDED MAY 2021 RECOMMENDED ACTION: Receive and file the Treasurer's Report for the months ended June 30, 2021, July 31, 2021 and August 31, 2021. MOTION BY DIRECTOR LYONS AND SECOND BY DIRECTOR ROGERS TO APPROVE THE CONSENT CALENDAR AS PRESENTED. MOTION CARRIED 5-0 BY THE FOLLOWING VOTE: AYES: DIRECTORS: NOES: DIRECTORS: ABSENT: DIRECTORS: ABSTAIN: DIRECTORS: 5. OLD BUSINESS There was none. LYONS, MOSS, ROGERS, RUGGLES, CHAIR/MARQUEZ NONE TYE, VC/MARCUCCI NONE TRES HERMANOS CONSERVATION AUTHORITY SPECIAL BOARD OF DIRECTORS MEETING MINUTES DIAMOND BAR, CALIFORNIA OCTOBER 25, 2021 PAGE 3 6. NEW BUSINESS 6.1 PURCHASING AUTHORITY FOR THE EXECUTIVE DIRECTOR Staff presentation by Executive Director Fox. Motion by Director Ruggles and second by Director Rogers to adopt Resolution No. THCA 2021-05 Entitled: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TRES HERMANOS CONSERVATION AUTHORITY, ESTABLISHING THE EXECUTIVE DIRECTORS SIGNING AUTHORITY IN AN AMOUNT UP TO AND INCLUDING $25,000. MOTION CARRIED 5-0 BY THE FOLLOWING VOTE: AYES: DIRECTORS: LYONS, MOSS, ROGERS, RUGGLES, CHAIR/MARQUEZ NOES: DIRECTORS: NONE ABSENT: DIRECTORS: TYE, VC/MARCUCCI ABSTAIN: DIRECTORS: NONE 6.2 REIMBURSEMENT AGREEMENTS WITH CITY OF INDUSTRY AND DIAMOND BAR FOR PROPERTY MAINTENANCE SERVICES Staff presentation by Executive Director Fox. Director Lyons asked if this would allow the LA County Services at the prices Diamond Bar is currently paying and Executive Director Fox responded that was correct with fixed services under the current rates. Chair/Marquez asked if San Bernardino County had a similar agreement and Deputy Executive Director Montgomery responded that staff checked with San Bernardino County early in the process and found they were unable to offer a comparable program. Motion by Director Moss and second by Director Lyons to approve and authorize the chair to sign the reimbursements agreements for property maintenance services with the City of Industry and Diamond Bar. Motion carried 5-0 by the following roll call vote: AYES: DIRECTORS: LYONS, MOSS, ROGERS, RUGGLES, CHAIR/MARQUEZ NOES: DIRECTORS: NONE TRES HERMANOS CONSERVATION AUTHORITY SPECIAL BOARD OF DIRECTORS MEETING MINUTES DIAMOND BAR, CALIFORNIA OCTOBER 25, 2021 PAGE 4 ABSENT: DIRECTORS: TYE, VC/MARCUCCI ABSTAIN: DIRECTORS: NONE 6.3 SELECTION OF A TRES HERMANOS CONSERVATION AUTHORITY LOGO Staff presentation by Executive Director Fox. Executive Director Fox clarified that the logo is proposed to be used on any print materials, staff reports, agendas, branding for the website, events and merchandise, and eventually, a variation for trailhead and trail sign improvements. Director Moss liked Options A, B and C. Director Ruggles was partial to A and B because they offered a cleaner look. Director Rogers leaned toward Option 3 B or C and preferred the feel of C's landscape without the plants in the foreground. Chair/Marquez said upon further study he liked Option 3D which reminded him of Chino Hills. Director Lyons said that while she likes the landscape, she also likes the nod to history and favors 3 B with a cow or two on the hills. Director Rogers suggested a silhouette of three cows (Tres) and pruning the oak tree on 3 B. Public Comments: Jim Gallagher agreed with Melanie Schlotterbeck that the logo should include landscape and a future vision for the property and suggested that Paul Spitzzeri might offer his historical photos for display on the website. Paul Spitzzeri said the museum found public input during its rebranding process to be very helpful. Discussion ensued amongst the Directors with general consensus for consideration of a hybrid of Option 3B to include the following: Landscape TRES HERMANOS CONSERVATION AUTHORITY SPECIAL BOARD OF DIRECTORS MEETING MINUTES DIAMOND BAR, CALIFORNIA OCTOBER 25, 2021 PAGE 5 absent plants in the foreground, a nod to history and future vision for the property, a silhouette of three (a nod to Tres) longhorns grazing in the distance and a subtle rising or setting sun. Chair/Marquez asked about polling individuals at a public event. Chair/Marquez offered that each city could include information on their Facebook sites. 7. AUTHORITY DIRECTOR COMMENTS: Director Moss commended staff for presenting good options for consideration and hoped everyone was doing well and staying dry. Director Rogers felt the increase of in -person attendance improved interaction. Chair/Marquez thanked Directors for a remarkable job on providing input. 7. ADJOURNMENT: There being no further business, Chair Ray Marquez adjourned the Tres Hermanos Conservation Authority at 6:47 p.m. to Wednesday, November 17, 2021 at 6:00 p.m. RAY � QUEZ CHA( KRISTINA SANTANA AUTHORITY SECRETARY