HomeMy WebLinkAbout2021-02-17 THCA MinutesTRES HERMANOS CONSERVATION AUTHORITY
REGULAR BOARD OF DIRECTORS MEETING MINUTES
DIAMOND BAR, CALIFORNIA
FEBRUARY 17, 2021
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CALL TO ORDER
The Regular Meeting of the Tres Hermanos Conservation Authority was called to order
by Chair Marquez at 6:00 p.m.
Chair Marquez stated that consistent with COVID-19 regulations, all Directors and staff
participated via teleconference and there was no physical location for public attendance
and the Public was invited to join the meeting online or by phone at the numbers printed
on the agenda.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Vice -Chair Marcucci.
ROLL CALL
PRESENT: Director Nancy Lyons
Director Cory Moss
Director Peter Rogers
Director Newell Ruggles
Director Steve Tye
Vice -Chair Cathy Marcucci
Chair Ray Marquez
ABSENT: None
Staff attending telephonically: Dan Fox, Executive Director; Ben Montgomery, Deputy
Executive Director; Troy Helling, Administrative Director; Christa Buhagiar, Authority
Treasurer; Josh Nelson, Industry Director of Public Works/City Engineer/Assistant City
Manager; Tracy Egoscue, Authority Counsel, and Kristina Santana, Authority Secretary.
PUBLIC COMMENTS
James Gallagher asked when the Authority would be considering the proposal for the
Red Bucket Horse Orphanage.
TRES HERMANOS CONSERVATION AUTHORITY
REGULAR BOARD OF DIRECTORS MEETING MINUTES
DIAMOND BAR, CALIFORNIA
FEBRUARY 17, 2021
PAGE 2
3. CONSENT CALENDAR
3.1 CONSIDERATION OF THE MINUTES OF THE JANUARY 20, 2021
REGULAR MEETING.
RECOMMENDED ACTION: Approve the January 20,
2021 Regular Tres Hermanos Conservation Authority meeting minutes.
3.2 CONSIDERATION TO APPROVE THE CHECK REGISTER FOR THE
MONTH OF DECEMBER 2020.
RECOMMENDED ACTION: Approve the check register
for the month of December 2020.
3.3 CONSIDERATION TO APPROVE THE TREASURER'S REPORT FOR
THE MONTH OF DECEMBER 2020.
RECOMMENDED ACTION: Receive and file the
Treasurer's Report for the month of December 2020.
3.4 CONSIDERATION TO APPROVE THE AUDITED FINANCIAL
STATEMENTS FOR FISCAL YEAR 2019-2020.
RECOMMENDED ACTION: Receive and file the
Audited Financial Statements for Fiscal Year 201912020.
MOTION BY DIRECTOR MOSS AND SECOND BY DIRECTOR ROGERS TO
APPROVE THE CONSENT CALENDAR. MOTION CARRIED 7-0 BY THE
FOLLOWING VOTE:
AYES: DIRECTORS: LYONS, MOSS, ROGERS, RUGGLES, TYE,
VC/MARCUCCI, CHAIR/MARQUEZ
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
ABSTAIN: DIRECTORS: NONE
4. OLD BUSINESS
There was none.
TRES HERMANOS CONSERVATION AUTHORITY
REGULAR BOARD OF DIRECTORS MEETING MINUTES
DIAMOND BAR, CALIFORNIA
FEBRUARY 17, 2021
PAGE 3
5. NEW BUSINESS
5.1 CONSIDERATION OF MID -YEAR BUDGET REVIEW FOR FISCAL YEAR
2020-2021.
RECOMMENDED ACTION: Adopt Resolution No.
2021-01 approving a FY 202012021 Budget Amendment.
Authority Treasurer Christa Buhagiar provided a staff report.
MOTION BY VC/MARCUCCI AND SECOND BY DIRECTOR LYONS TO ADOPT
RESOLUTION NO. THCA 2021-01: A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE TRES HERMANOS CONSERVATION AUTHORITY
ADOPTING A BUDGET AMENDMENT FOR FISCAL YEAR 2020-2021
INCREASING THE BUDGET BY $26,584 BASED ON THE MID -YEAR BUDGET
REVIEW. MOTION CARRIED 7-0 BY THE FOLLOWING ROLL CALL VOTE. -
AYES: DIRECTORS: LYONS, MOSS, ROGERS, RUGGLES, TYE,
VC/MARCUCCI, CHAIR/MARQUEZ
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
ABSTAIN: DIRECTORS: NONE
5.2 CONSIDERATION OF ESTABLISHING A FUND BALANCE RESERVE.
RECOMMENDED ACTION: Establish a fund balance
reserve policy of 10% of expenditures.
Authority Treasurer Christa Buhagiar provided a staff report.
Director Ruggles asked if the Authority made payments for unanticipated items
that might occur in the future and Administrative Director Helling responded that
periodically, sheep and goats are brought in to mitigate the weeds.
Executive Director Fox explained that this item is intended to provide direction for
next fiscal year's budget cycle. There have been additional expenses regarding
the rental property (repairs and equipment replacement) and as Administrative
Director Helling mentioned, weed abatement has been one of the biggest line
items for ongoing maintenance. To that end, he believes a 10 percent reserve is
conservative.
TRES HERMANOS CONSERVATION AUTHORITY
REGULAR BOARD OF DIRECTORS MEETING MINUTES
DIAMOND BAR, CALIFORNIA
FEBRUARY 17, 2021
PAGE 4
MOTION BY DIRECTOR TYE AND SECOND BY DIRECTOR MOSS TO
ESTABLISH A FUND BALANCE RESERVE POLICY OF 10 PERCENT OF
EXPENDITURES TO BE PROGRAMMED INTO THE BUDGET ANNUALLY,
STARTING WITH FISCAL YEAR 2021-2022. MOTION CARRIED 7-0 BY THE
FOLLOWING ROLL CALL VOTE:
AYES: DIRECTORS: LYONS, MOSS, ROGERS, RUGGLES, TYE,
VC/MARCUCCI, CHAIR/MARQUEZ
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
ABSTAIN: DIRECTORS: NONE
6. AUTHORITY DIRECTOR COMMENTS:
7.
Director Moss said it was nice to see and be with her colleagues again.
Director Rogers hoped that in the next couple of months the Authority would be
able to get together in person in Diamond Bar.
VC/Marcucci commented that it was nice to see everyone.
ADJOURNMENT: There being no further business, Chair Ray Marquez
adjourned the Tres Hermanos Conservation Authority at 6:12 p.m. to Wednesday,
March 17, 2021 at 6:00 p.m.
pl
KRI TINA SANTANA
AUTHORITY SECRETARY