HomeMy WebLinkAboutResolution THCA No. 2021-04RESOLUTION NO. THCA 2021-04
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TRES HERMANOS CONSERVATION AUTHORITY,
ADOPTING A RECORDS RETENTION SCHEDULE,
ADOPTING THE PROCESS FOR FUTURE UPDATES AND
DESTRUCTION OF CERTAIN AUTHORITY RECORDS
WHEREAS, Section 34090 of the Government Code of the State of California
provides a procedure whereby any Local Agency record which has served its purpose and
is no longer required may be destroyed with the approval of the legislative body by
resolution and the written consent of legal counsel, the head of a department; and
WHEREAS, the Executive Director has presented to the Board a proposed Records
Retention Schedule in accordance with the Tres Hermanos Conservation Authority
Authority) Bylaws adopted December 16, 2020; and
WHEREAS, it is the desire of the Authority to establish a Records Management
Program to guide and direct the City of Chino Hills as the Office of Records in the
dispensation of records; and
WHEREAS, a uniform Records Retention Schedule facilitates easy and quick
reference to, and preservation of, Authority records and provides for proper and efficient
management of Authority records.
NOW, THEREFORE, THE BOARD OF TRES HERMANOS CONSERVATION
AUTHORITY DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1. The Authority does hereby adopt the Records Retention Schedules as
the official standard for records retention of Authority records attached to this resolution as
Exhibit A.
Section 2. Records are authorized to be destroyed as provided by Section 34090
et seq. of the Government Code of the State of California and in accordance with the
provision of said schedule, the Records Retention Schedules, and as necessary and
required by law with the consent in writing of the City Clerk of the City of Chino Hills as the
Office of Records, the Executive Director, and Legal Counsel, without further action by the
Authority.
Section 3. The term "records" as used herein are any writing or recording that
contains information related to the conduct of the public's business prepared, owned, used,
or retained by the Authority regardless of physical form or characteristics, "Regardless of
physical form" means that video, audio files and data in a computer system used to conduct
business are also records.
Section 4. This Resolution shall become effective immediately upon its passage and
adoption.
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Resolution No. THCA 2021-04
Section 5. The Secretary shall certify as to the adoption of this Resolution.
PASSED. APPROVED, and ADOPTED this 16t" day of June, 2021.
unair
Tres Hermanos Conservation Authority
ATTEST:
I, Kristina Santana, Secretary of the Tres Hermanos Conservation Authority, do
hereby certify that the foregoing Resolution was duly and regularly passed, approved, and
adopted by the Board of Directors of the Tres Hermanos Conservation Authority, at its
regular meeting held on the 161" day of June, 2021, by the following Roll Call vote:
AYES: BOARD MEMBERS
NOES: BOARD MEMBERS
ABSENT: BOARD MEMBERS
ABSTAIN: BOARD MEMBERS
Lyons, Moss, Rogers, Ruggles, Tye,
C/Marquez
None
VC/Marcucci
None
Kristina Santana
Secretary
Tres Hermanos Conservation Authority
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