HomeMy WebLinkAboutBudget - FY 2012-13CITY COUNCIL
Agenda # 8.1(a)
Meeting Date: June 05, 2012
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana
TITLE: ADOPT RESOLUTION 2012 -XX —A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY
OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2012 AND
ENDING JUNE 30, 2013, INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL
FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR
ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN
SET FORTH
RECOMMENDATION:
Approve and adopt incorporating amendments if any made at this meeting.
FINANCIAL IMPACT:
The City Manager's Draft Recommended Budget as submitted reflects General Fund Estimated
Resources of $20,371,737 with appropriations of $20,347,070. This results in an increase of $24,667
to the General Fund reserves from annual operations. In addition to the annual appropriations, the
proposed budget includes the use of General. Fund Reserves in the amount of $721,470. The City
will be starting its fiscal year with an estimated General Fund reserve in the amount of $16,468,770. If
approved the FY12-13 Municipal Budget anticipates an ending General Fund fund balance reserve of
$15,771,967 based on projected revenues and expenditures.
The proposed budget includes a Capital Improvement Program that amounts to $6,290,013 and
spending plans for the various Special Revenue Funds and Internal Service Funds.
BACKGROUND & DISCUSSION:
Each year the City Manager prepares and submits a draft municipal budget for review and adoption.
This year the draft budget was presented to the City Council at a study session on May 15, 2012.
In FY 2011-12 the economy stabilized and the city of Diamond Bar began to realize modest increases
in most major revenue sources. Conservative forecasts indicate that meaningful improvement may
not be realized until the 2013-14 fiscal year. Because of the modest growth in revenues, balancing
the FY 2012-13 budget was challenging due to inflationary growth in expenditures. The FY 2012-13
budget as proposed is balanced and provides for growth in General Fund operating reserves in the
amount of $24,667.
The economy is expected to grow during FY 2012-13, albeit at a very modest level. Revenues will
grow only slightly in FY 2012-13 especially for the City's major revenue sources such as Property
Tax, Property Tax in Lieu of Vehicle License Fees and Sales Tax. Using already reduced FY 2011-
12 mid -year budget levels as a baseline, FY 2012-13 expenditures were maintained at those levels
wherever possible to account for the modest growth in revenues. Significant review and
consideration of special funds has also been conducted to provide additional General Fund relief
where appropriate.
Continued use of innovative methods to deliver City services at the lowest possible costs along with
prudent resource management will allow the City of Diamond Bar to maintain the outstanding service
levels provided to the residents and business operators within the existing resources of the attached
FY 2012-13 budget.
Items of Note Included in the Budget:
GENERALFUND
Resources
The draft FY12-13 General Fund Budget estimates resources for the fiscal year in the amount of
$20,371,737. Budgeted revenues for 2012/13 are expected to be up about $363,000 (2.1%) from FY
2011-12 projected revenues.
Property Taxes — Property tax revenues are estimated at $3,949,504, slightly higher than projected
FY 11-12 levels. As the housing market starts to slowly improve, property tax revenues are expected
to show minimal growth during the next fiscal year.
Other Taxes and Fees — The revenues in this category include sales tax, sales tax compensation,
transient occupancy tax, franchise tax and property transfer tax. Due to the slow growth in the local
economy, consumer based tax receipt estimates have been increased only slightly. Revenues in this
category are expected to increase by $142,955 (2.54%) from the 2011-12 projected revenues.
State Subventions — It is expected that revenues in this category will increase slightly from FY11-12
projected revenues by $61,513 to $4,711,700.
From Other Agencies — This category includes $150,000 to be received from the City of Industry for
the sale of Proposition A funds. The City has an excess of Proposition A funds which is a restricted
revenue source used for public transportation. These funds will be exchanged for General Fund
dollars which are discretionary funds.
II
Current Service Charges — Estimated resources in this category are up $54,045 over FY 11-12
projections to $1,935,964. This category reflects planning, building, engineering, recreation and
waste hauler fees. The increase is primarily due to the adoption of the third phase of the new fee
schedule and the anticipation of slightly higher permit activity.
Use of Money & Property — There is an estimated increase of $14,000 due to a slight increase in
rental revenue.
Use of Fund Balance Reserves — As mentioned earlier, the General Fund Resources includes the
use of $721,470 in General Fund reserves to fund the following appropriations:
• Capital Improvement Projects (CIP) $173,989 - During FYI 1-12 the City received
$118,450 in waste hauler fees that were designated for the Residential Slurry Seal Project —
Area 1A. This project will not be completed by June 30, 2012 and must be carried over to FY
12-13. Since this revenue source is General Fund revenue in FY 11-12, it becomes part of
the General Fund fund balance at 6/30/12. Therefore, in order to be used for the intended
project next fiscal year, this timing difference is classified as a use of fund balance reserves.
Also being funded by General Fund reserves is a portion of the Dog Park at Pantera Park
Meadow in the amount of $55,539. .
• Economic Development - $315,194 — Since 2001, the Council has regularly set aside
reserves to fund economic development activities. This year's recommended amount is
allocated primarily for consultants, marketing and other related work for a number of potential
sites.
• Transfer Out — LLADS $112,287 — Due to rising operational and maintenance costs, the
City's Lighting and Landscape Assessment Districts (LLADs) continue to be subsidized by
the General Fund. In FY 12-13, a total of $112,287 ($13,512 for District 38, $81,752 for
District 39, and $17,023 for District 41) is required to maintain current service levels. Staff
recommends this be funded with reserves. This recommendation is approximately $4,500
less than the estimated FY 11-12 reserve contribution due to higher advertising costs
incurred during the current fiscal year.
• Purchase of Emergency Generator $120;000 — When the City transferred government
services to the new Civic Center, it became necessary to equip the building with an
emergency generator. The emergency generator will allow the City to continue to provide
core services to the community in the event of a power failure.
Appropriations
The draft FY 12-13 General Fund Budget estimates appropriations in the amount of $20,347,070.
Every effort has been made to keep appropriations at or near the FYI 1-12 Mid Year revision with few
exceptions. The following are items of significance which have been incorporated into the
recommended budget:
III
Personnel — There is a 2.0% cost of living adjustment (COLA) incorporated in the budget at this time.
The COLA results in $115,000 in additional personnel costs. Also proposed is the reclassification of
the Parks & Maintenance Supervisor to the new position of Facilities Supervisor which reflects the
expansion of the incumbent's duties and responsibilities corresponding with the opening of the new
City Hall and Library.
Benefit Allotment - The City currently provides a monthly benefit allotment of $995 for full-time non-
exempt staff and $1,025 for full-time exempt staff and City Council Members. An increase of $25 to
the monthly benefit allotment has been included in the FY 2012-2013 budget at a total cost of
approximately $16,500 to account for ever increasing healthcare costs.
Law Enforcement — The City was notified by the Los Angeles County Sheriff's Department that the
increase to the FY 2012-13 law enforcement contract will be 2.23% for a total Public Safety budget of
$5,795,683. This is an increase of $331,000 over the anticipated costs for FY 2011-12. The increase
to the Law Enforcement budget also includes a payment of 4% or $211,000 into the Sheriff's Liability
Trust Fund. This fund has been set up to offset any costs associated with liability claims filed against
the Los Angeles County Sheriff's Department. During_the 2011-12 fiscal year, the City was not
required to make a contribution to this fund due to the fact that it was fully funded. Sheriff's staffing
levels in Diamond Bar remain unchanged from FY 2011-12.
Bond Refinancing — Transfer to the Debt Service Fund — In December 2011, the City refinanced
the 2002 Variable Rate Bond into a fixed rate bond at 4.4%. Although the initial interest rate is higher
than the variable rate has been over the last few years, it is anticipated that the City will save money
over the remaining life of the bond. By taking advantage of historically low interest rates, the City has
positioned itself to stabilize the debt service payment at an extremely low interest rate from the next
22 years, the. remaining term of the bond. In addition to eliminating the fluctuation of interest rates
with the variable rate bond, the refinancing has also eliminated the cost of providing a letter of credit,
eliminated the cost of remarketing the bonds and eliminated the cost of purchasing an interest rate
cap. They FY 2012-13 budget includes a debt service fund to account for the payment of interest and
principal on the bonds. The General Fund will make an annual transfer to the debt service fund to
reimburse the cost of servicing the fixed rate debt. The transfer in FY 2012-13 is expected.to be
$833,981.
Special Funds
Measure R Fund (110) — Los Angeles County voters passed Measure R which is a'/z% sales tax
increase to fund transportation related projects. This fiscal year it is estimated that the City will an
allocation of $525,941 which will be used to help fund the Residential Slurry Seal in Area 1 B, the
Neighborhood Traffic Management Program and the Comprehensive Groundwater Drainage Study &
Storm Drain Improvement Design.
Gas Tax Fund (111) — The Gas Tax Fund accounts for gas tax received from the State. Once again
this fiscal year the fund includes a replacement of Prop 42 -Traffic Congestion Relief revenue which
had been captured previously in Fund 117. The Gas Tax Fund will assist in the funding of road
maintenance through a transfer to the General Fund in the amount of $867,183. In addition, the Gas
Tax fund will pay for the Residential Slurry Seal in Area 1 B and Collectors in Area 1 B.
IV
Prop A Transit Fund (112) - The Prop A Transit revenue is derived from additional voter approved
sales tax. During the 2011-12 fiscal year, the extremely popular Diamond Ride program was
temporarily moved to the Prop C Transit fund because it had a healthier fund balance reserve. The
Diamond Ride continues to be funded by Prop C during FY 2012-13. Other transit related activities
continue to be funded by Prop A including the City's transit subsidy program, excursions, and Holiday
Shuttle program.
Prop C Transit Fund (113) — The revenue in this fund is also derived from an additional voter
approved sales tax resulting in a lower revenue estimate due to the economy. In addition to funding
the Diamond Ride program, this fund will also provide resources for the operation of the City's traffic
management system. Prop C will also provide funds for a battery backup system for 10 intersections,
median modification at Diamond Bar Blvd at Silverhawk and Arterial Slurry Seal/Overlay in Zone 7.
Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU) Fund (114) —
The Federal government created this program which allocates funds for various improvements to the
nation's streets and roads. This fund has been established to account for the City's arterial
rehabilitation activity. Projects slated to be completed using these funds include improvements to
Grand Ave., Chino Hills Parkway rehabilitation and the Lemon Ave. Partial Diamond Interchange.
Integrated Waste Management Fund (115) — This fund accounts for AB939 fees and other small
recycling grant funds. In August 2010, the City's new waste hauler franchise agreement commenced.
AB939 fees have increased as a result. Items funded out of this fund include staff time to manage
the City's solid waste reduction programs, AB939 reporting, street sweeping, storm drainage
maintenance and debris composting programs.
Air Quality Improvement Fund (118) — This fund receives AB2766 funds which are a derived from, a
portion of the motor vehicle registration fees received by the State. These funds must be used on
items that will reduce vehicle emissions. This year the fund will provide resource for the operation of
the City's transportation management system, the transit subsidy program, and enhancements to the
software used for those programs.
Landscape Assessment District Funds 38, 39, and 41 (138, 139, 141)
The FY 2012-13 budgets for all three Districts were scaled back as much as possible to keep
expenditures basically unchanged from FY 2011-12. Even with this effort there were budget deficits in
all three districts. To balance these budgets a transfer of $112,287 from the General Fund will be
necessary.
Capital Improvement Projects Fund (250)
The FYI 1-12 Capital Improvement Projects List includes projects amounting to $6,290,013 of which
$2,403,050 are project carryovers from FY 2011-12. Included in the new projects for FY 2012-13 are
three street improvement projects, three traffic improvement projects, a transportation infrastructure
improvement project, a sidewalk improvement project, a median modification project, a drainage
improvement project, an enhancement study for Grand Avenue and three park improvement projects.
III
Debt Service Fund (370) - As mentioned above, the 2002 variable rate bond was refinanced into a
fixed rate bond during FY 2011-12. This fund was established to account for the debt service on the
fixed rate bond. The fund will account for the principal and interest payments and any banking
charges related to the bond. The costs will be reimbursed by means of a transfer from the General
Fund. The transfer from the General Fund for FY 12-13 is estimated to be $833,981.
Equipment & Computer Replacement. Funds (520-530)
Funds have been set aside over the years for the replacement of various pieces of equipment. This
fiscal year the budget recommends the replacement of only a few. The Equipment Replacement
Fund includes a budget unforeseen fleet costs. The Computer Replacement Fund includes new
network gear and new servers. Total cost of the equipment recommended for replacement is
$200,000. The amount is funded entirely from reserves in those funds. No transfers from the General
Fund are recommended for FY 2012-13.
PREPARED BY:
Dianna L. Honeywell
REVIEWED BY:
Finance Director/ -
Ass a M nager
Attachments:
1_. Resolution 2012 -XX Adopting the Fiscal Year 2012-13 Budget.
2. FY 12-13 Personnel Summary.
VI
CITY COUNCIL
GOALS AND
OBJECTIVES
FY 2012-2013
VII
City of Diamond Bar
City Council Goals & Objectives
FY 2012-2013
Each year in conjunction with the development of the annual budget, the City Council establishes
its goals and objectives for the fiscal year. This year the City Council considered a long list of
objectives and, after careful consideration and discussion, established the following goals for FY
2012-13:
Traffic Mitigation
• Pursue the 57/60 Freeway Interchange corridor long-term "final fix" and present an annual
status report to the Council. Work with federal representatives to ensure the project is on the
next Transportation Reauthorization Bill known as "Moving Ahead for Progress in the 21St
Century (MAP -21)".
• Participate in the development of SCAG's Regional Goods Movement Plan to ensure the plan
is equitable in its distribution of goods movement related traffic.
• Maintain participation in the Four Corners Policy Group and Four Corners Coalition to
advocate for regional transportation, economic development, and legislative solutions.
• Support and participate in the completion of the Lemon Avenue on and off ramp project.
• Monitor and evaluate the Neighborhood Traffic Management Plan and Diamond Bar Traffic
Management System (TMS) and their impacts on arterial and neighborhood traffic flow
congestion relief.
• Monitor state high speed and light rail proposals to ensure they do not adversely impact
Diamond Bar.
Fiscal Responsibility
• Create a long-term City-wide financial plan for preservation of the City's fixed assets, including
infrastructure, buildings, parks, and other facilities.
• Develop a plan to address the long-term financial sustainability of the City's Lighting and
Landscape Assessment Districts.
Economic Development
• Develop incentive -based Specific Plans to revitalize areas such as K -Mart and Market World.
Identify and implement development opportunities for the former Honda dealership property
that will result in the greatest net benefit to the community.
Communications
• In addition to public meetings, encourage resident participation through open and expanded
communication methods, including electronic and social media and the collection of
scientifically valid opinion data.
Other Items
• Preserve Windmill structure located at the Ralph's Shopping Center via ownership of structure
and/or property.
• Develop a City-wide branding plan that incorporates standard design elements with a unifying
theme that reflects the image of Diamond Bar.
• Establish a "quiet zone" on the MetroLink train line at Lemon Avenue near Walnut Elementary
School
• Develop and implement fiscally responsible environmental/sustainability programs.
• Begin implementation. of.the approved Housing Element by completing necessary
Development Code and General Plan amendments.
X
CITY OF DIAMOND BAR
ANNUAL BUDGET DETAIL
FY2012-13
City Manager's Transmittal
City Council Goals
Table of Contents
City Organization Chart
Budget Philosophy
Budgetary Basis and Procedures
Personnel Summary
Budget Resolution
Overview
Revenue Descriptions
Resources - All Funds
Expenditures - All Funds
Statement of Fund Balance
General Fund Budget
Budget Recap
Resources Graph
Appropriations Graph
Revenue Summary
Expenditure Summary
Recap of Estimated Expenditures
XI
Page
I
IX
XI
XV
XVI
XVII
XIX
XXI
3
13
19
23
27
29
30
33
43
CITY OF DIAMOND BAR
ANNUAL BUDGET DETAIL
FY2012-13
Expenditure Detail by Department
Community Administration
Legislative
City Council
City Attorney
City Manager / City Clerk
Administration & Support
Finance
Human Resources
Information Systems
General Government
Civic Center
Public Information Services
Economic Development
Public Safety
Law Enforcement
Volunteer Patrol
Fire Protection
Animal Control
Emergency Preparedness
Community and Development Services
Community Development
Planning
Building and Safety
Neighborhood Improvement
Community Services
Parks Administration
Diamond Bar Center Operations
Park Operations
Recreation
.............................................
50
.......................................I....1
52
.............................................
55
.............................................
58
.............................................
64
.............................................
67
101
.............................................
71
.............................................
75
.............................................
80
.............................................
84
.............................................
88
.............................................
92
.............................................
96
........................................
98
101
.........................................
.............................................
104
.....................................
107
...........................I................1
110
............................................. 116
............................................. 118
............................................. 122
............................................. 125
XII
CITY OF DIAMOND BAR
ANNUAL BUDGET DETAIL
FY2012-13
Public Works.................................I..........1 154
Public Works Administration ............................................. 159
Engineering ............................................. 162
Road Maintenance ............................................. 164
Landscape Maintenance ............................................. 167
Transfers Out
Transfers Out ............................................. 173
Special Funds Budgets
Community Organization Support Fund ............................................. 177
Special Revenue Funds
Measure R Fund ..........................................
179
Gas Tax Fund .:..........................I
................ 181
Prop A - Transit Fund .....................
I ....................... 183
Prop C - Transit Fund .............................................
186
SAFETEA-LU Fund .............................................
188
Integrated Waste Mgt Fund .............................................
190
Traffic Mitigation Fund ..........................................
193
Air Quality Improvement Fund .............................................
195
SB821 Fund - Bike & Pedestrian Paths .............................................
197
Prop 1B Transportation Fund .......................................
199
Park Fees Fund (Quimby) .............................................
201
Prop A - Safe Neighborhood Parks Fund .............................................
203
Park & Facility Development Fund ............................
I ................ 205
Community Development Block Grant Fd .............................................
207
COPSFund . ...............................
I............ 210
Narcotics Asset Forfeiture Fund .............................................
212
CA Law Enforcement Equip Program Fd ...........................................
214
Justice Assistance Grant Fd - ARRA..........................................
216
Edward Byrne Justice Asst Grant Fd ....................I
..................... 218
Landscape Maintenance Dist. #38 .............................................
220
Landscape Maintenance Dist. 439 .............................................
222
Landscape Maintenance Dist. #41 .............................................
224
Energy Efficienty & Conservation Block Gra..........................................
226
Capital Improvement Projects Funds
CITY OF DIAMOND BAR
ANNUAL BUDGET DETAIL
FY2012-13
Capital Improvement Project List -...................................
Capital Improvement projects Fund .............................................
Debt Service Fund
Debt Service Fund
Internal Services Funds
Self Insurance Fund
Vehicle Equipment Replacement Fund
Computer Equipment Replacement Fund
Appropriations Limitation
Resolution
Appropriation Limit Worksheet
XIV
231
233
239
243
245
247
251
254
PublicI Community I Economic
Works Services Development
Community City
Development I Clerk
Building &Neighborhood) Planning
Safety Improvement
City
Council
CityRedevelopm
Manager Agency
Assistant
City Manager
Human Information
Finance Resources Systems
Financing H City Attorney
Public Public"
Information I Safety
44W
City of Diamond Bar
Organization Chart
= Contract services
=,County service
CITY OF DIAMOND BAR
BUDGET PHILOSOPHY AND OPERATING GUIDELINES
1. The City of Diamond Bar's budget is designed to serve five major purposes:
• definition of policy in compliance with legal requirements for General Law cities
in the State of California, Governmental Accounting Standards Board (GASB)
financial reporting requirements and audit standards, and fiscal directions of the
City Council.
• prepare the Budget in conformity with Generally Accepted Accounting Principles
using the modified accrual basis of accounting.
• utilization as an operations guide for administrative staff in the management and
control of fiscal resources.
• presentation of the City's financial plan for the ensuing fiscal year, itemizing
projected revenues and estimated expenditures.
• illustration as a communications document for citizens who wish to understand
the operations and costs of City services.
2. Departmental budgets will be originated within each department.
3. Where applicable, the department head will assign priorities to projects and activities in
preparing program budgets for the department
4. Department Heads are responsible for operating within their budget amount as approved
by the City Manager and authorized by the City Council.
The City Council has the legal authority to amend the budget at any time during the fiscal
year. The City Manager has the authority to make administrative adjustments to the
budget as long as those changes will neither have a significant policy impact nor affect
budgeted year-end fund balances.
6. Current year requirements of the Capital Improvement Program (CIP) will be
incorporated into annual operational budget and defined as the capital budget.
7. Fund balances will be maintained at levels which will protect the City from future
uncertainties.
XVI
CITY OF DIAMOND BAR
BUDGETARY BASIS
The City of Diamond Bar's annual operating budget is prepared in conformity with Generally
Accepted Accounting Principles (GAAP), using the modified accrual basis of accounting. Under
this method of accounting, revenues are recognized in the accounting period in which they
become measurable and available to finance expenditures of the current fiscal period while
expenditures are recognized in the accounting period in which the liability is incurred. Each of
the City's funds is considered a separate accounting entity with a self balancing set of accounts
that records assets, liabilities, fund equity, revenue & expenditures. Funds are established &
segregated for the purpose of recording specific programs or attaining certain objectives in
accordance with special regulations, restrictions, or limitations. The General Fund accounts for
all the general revenue of the City not specifically levied or collected for other City funds and for
expenditures related to rendering the general services provided by the City. The City of Diamond
Bar has twenty three Special Revenue Funds that are used to account for specific revenues that
are legally restricted to expenditure for particular purposes. The Capital Project Fund is used to
account for the purchase or construction of major capital facilities. The Debt Service Fund is
used to account for principal and interest payments on outstanding fixed rate bonds. Internal
Service Funds are used to account for goods and services provided to other departments within
the City such as liability insurance and equipment replacement. The budget is prepared on a line
item basis by fund and department. The six major General Fund divisions are:
Legislative
Administration & Support
Public Safety
Development Services
Community Services
Public Works
BUDGET PROCESS
The preparation and adoption of the annual budget process starts in January. The public hearing
for CDBG is held and the preliminary process_ for the special Lighting and Landscape
Assessment Districts is initiated. In February departmental worksheets are created and budget
instructions are provided to the staff. Departments provide estimates of their proposed budgets
with supplemental notes for all line items, highlighting any new programs, major cost items or
reductions in programs. This includes requests for capital equipment and the preparation of the
Capital Improvement Wish -list. The information is then compiled by the Finance Department
and presented to the City Manager as the proposed budget.
XVII
The City Manager reviews and discusses the proposed budget with departmental management.
There may be some recommended revisions or changes in projections to arrive at a more
balanced budget. The Finance Department compiles suggestions and recommendations from all
the meetings to produce a preliminary budget, which is then presented to the City Council for
review. Copies of the preliminary budget are made available to all departments and the public for
review.
In May, a study session (or sessions if applicable) is held to discuss the budget, wherein the City
Council reviews the entire preliminary budget and directs any further refinements to be made.
These meetings are open to the public, and the City Council takes into consideration any
testimony from the public regarding the preliminary budget at this time.
Any subsequent changes or adjustments to the budget as a result of the study session(s) are then
incorporated into the budget document. Once the preliminary budget is finalized, it is then
presented to the City Council for approval and adoption during one of the City Council meetings
in June. After adoption, the budget is printed and copies distributed to City Council, City Staff
and made available to the Public.
BUDGET AMENDMENT PROCEDURES AND POLICY
The City Manager is responsible to the City Council for the faithful execution of the City
Budget. In order that authorized expenditures are managed in the most efficient and economical
manner possible, the City Council authorizes the City Manager to increase or transfer
appropriations within the General Fund, Special Revenue Fund or any other unrestricted Fund.
The City's budget may be amended in the following ways:
• If a fund has an Undesignated Fund Balance during the Fiscal. Year, the City Manager may
approve requests for budget increases with Council approval.
• Budget adjustments between a department's line items with a null effect on the overall
department budget may be made with the City Manager's approval.
• During the fiscal year, the City Council may modify approved programs and activities or
implement new activities that may require budget amendments. On such occasions when the
Council approves a project without amending the budget, that approval will constitute
authority for the Finance Director to amend the budget subject to the City Manager's
approval.
XVIII
0
City Of Diamond Bar
Personnel Summary
Fiscal Year 2012-2013
Position
Executive Management
City Manager
Assistant City Manager
Community Development Dir
Community Services Director
Finance Director
Information Systems Director
Public Works Director
Full Time Exempt Management
City Clerk
Public Information Manager
Full Time Exempt
Assistant to the City Manager
Associate Engineer
Associate Planner
Management Analyst
Network/Systems Admin
Parks & Maint. Superintendent
Recreation Superintendent
Parks & Maint. Supervisor
Public Works Maint Supt.
Recreation Supervisor
Senior Accountant
Senior Civil Engineer
Senior Management Analyst
Senior Planner
Full Time Non -Exempt
Accounting Technician
Administrative Assistant
Admistrative Coordinator
Administrative Records Coordinator
Assistant Engineer
Assistant Planner
Community Services Coordinator
Desktop Support Technician
Human Resources Technician
Neighborhood Improvement Officer
Senior Office Specialist
Parks Maintenance Inspector
Permit Technician
Planning Manager
Planning Technician
FULL TIME
2011-12
2012-13
Approved
Actual
Proposed
Approved
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
7
7
7
7
1
1
1
1
1
1
1
1
2
2
2
2
1
1
1
1
2
2
2
2
1
1
2
2
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
2
2
2
1
1
1
1
15
15
14
14
2
2
2
2
2
1
2
2
3
3
1
1
1
1
1
1
1
1
1
1
4
4
4
4
1
1
1
1
2
2
2
2
2
2
1
1
1
1
1
1
1
1
1
1
1
1
1
1
XIX
City Of Diamond Bar
Personnel Summary
Fiscal Year 2012-2013
Position
Full Time Non -Exempt - Continued
Public Information Coordinator
Public Information Specialist
Recreation Specialist
Senior Administrative Assistant
Sr Street Maintenance Worker
FULL TIME
2011-12
Approved Actual
1
1
1
1
2
2
2
2
1
1
26
25
Total Full Time 50 49
BENEFITED PART TIME
2011-12
Approved Actual
Human Resources Manager 1 1
Asst. Preschool Teacher -20 hr/wk 1 1
Preschool Teacher - 30 hr/wk 2 2
Preschool Teacher - 26 hr/wk
Sr Office Specialist 1
5 4
Recreation Specialist
Com Services Leader
Com Services Leader II
Com Services Worker
Intern
Facility Attendant I
Facility Attendant II
Maintenance Wkr I
Maintenance Wkr II
NON -BENEFITED PART TIME
2011-12
9
Approved
Actual
9
8
7
13
12
10
8
8
1
1
6
1
10
14
2
2
3
2
58
59
a
2012-13
Proposed Approved
1 1
26 26
49 49
2012-13
Proposed Approved
1 1
1 1
1 1
1 1
4 4
2012-13
Proposed Approved
9
9
7
7
12
12
8
8
6
6
10
10
2
2
3
3
57
57
A. Recitals
RESOLUTION NO. 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF
DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2012
AND ENDING ,JUNE 30, 2013 INCLUDING MAINTENANCE AND
OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS
AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS,
DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH.
(i) The City Manager has heretofore prepared and presented to this City Council a
draft budget for the City's fiscal year 2012-2013, including staffing and position allocations,
maintenance and operations, special funds and capital improvements, including appropriations
therefore (referred to the "Budget" sometimes hereinafter).
(ii) The Planning Commission of the City of Diamond Bar has heretofore publicly
reviewed the proposed capital improvements specified in the Budget and has rendered to the City
Council its report thereon concerning conformity of the capital improvement program with the City's
contemplated general plan, all as required by California Government Code Section 65401. Copies of
the Budget are on file in the office of the .City Clerk labeled "City of Diamond Bar 2012-2013 Budget"
and said Budget hereby is made a part of this Resolution.
(iii) The City Council has conducted public meetings on the entirety of the fiscal year
2012-13 Budget and concluded said meetings prior to the adoption of this Resolution.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION.
NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find,
determine and resolve as follows:
1. In all respects, as set forth in the Recitals, Part A, of this Resolution.
XXI
2. The City Council hereby finds and determines that the capital improvement program
set forth in the Budget, and each project identified therein, is categorically exempt from the
requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines
promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of
Regulations.
3. The Budget, including the changes enumerated and directed to be made by the City
Council during the course of the public meeting conducted by the City Council, hereby is adopted as
the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2012 and ending June
30, 2013 and consisting of the estimated and anticipated expenditures and revenues for that fiscal
year.
4. There are hereby appropriated for obligations and expenditures by the City Manager
the amounts shown for the various departments, divisions and objects set forth in the Budget. All
obligations and expenditures shall be incurred and made in the manner provided by the provisions of
State law and City ordinances and resolutions applicable to purchasing and contracting.
5. Subject to further provision of this Resolution, the appropriations made above
constitute the maximum amount authorized for obligation and expenditure by the City Manager for
respective departments, divisions and objects as set forth in the Budget. Each department head shall
be responsible, as well as the City Manager, for seeing that said maximum amounts are not
exceeded.
6. No check shall be issued nor shall any indebtedness be incurred which exceeds the
unexpended balance of the fund and department appropriations herein above authorized unless such
appropriations shall have been amended by a supplemental appropriation duly enacted by the City
XXII
Council, or by individual appropriations within any aforesaid fund or department therein, except
insofar as the City Manager may authorized transfers pursuant to this Resolution.
7. Within the various funds and departments contained in the Budget, the City Manager
is authorized to employ, during the fiscal year covered by said Budget, the number and classification
Of such full time employees as are shown in the Budget all subject to the provisions of the City's
classification and compensation plans as amended and adopted by the City Council. Part time and
seasonal employees are authorized as necessary by the City Manager provided that the total to be
obligated and expended within any fund and department set forth in the Budget, with respect to
salaries and wages therefore, shall not exceed the budgeted and appropriated amount, as the same
may be amended by the City Council, from time to time.
8. The City Manager hereby is authorized to transfer funds appropriated hereby or by
supplemental appropriation as follows: With respect to those classifications designated by code 0000
series,1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager
may transfer amounts between and within those classifications, but only within a fund.
9. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this day of 2012.
Ling -Ling Chang, Mayor
XXIII
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of
Diamond Bar held on the day of 2012, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
n_TIII:&QlII
Tommye Cribbins, City Clerk of the
City of Diamond Bar
REVENUE
DESCRIPTION
CITY OF DIAMOND BAR
REVENUE DESCRIPTION
All revenues which, by law, do not have to be placed in a separate fund are deposited in the General
Fund. All general operations of the City are charged to this fund. All expenditures must be made
pursuant to appropriations, which lapse annually and at the end of the fiscal year. Unexpended
balances are transferred to the unappropriated reserve.
PROPERTY TAXES
Secured - Current Year
Tax levied on secured property pursuant to the revenue and taxation code.
Unsecured - Current Year
Tax levied on all personal property not secured by real property held in title by the same
owner. Due to the transitory nature of unsecured property, a tax is levied immediately after
assessed values are determined.
Prior Year Uncollected
Taxes paid in the current year which were due in a prior year.
Interest and Penalties
Interest and penalties charged for the late payment of property taxes.
OTHER TAXES
Sales and Use Tax
As a result of the Bradley -Burns Local Sales and Use Tax law, 1% of the Sales & Use Tax is
to be distributed to the City. As a part of the States Triple Flip provisions, this I% has been
reduced to '/4% . The difference is paid to the City with an additional allocation of property
tax which is referred to as Sales Tax. Compensation Fund in the budget.
Transient Occupancy Tax
These revenues are received on a monthly basis from the hotels in the City. The hotels are
required to pay a 10% tax based on the amount of their room rental revenues.
Franchise Fees
Companies are granted special privileges for the continued use of public property, such as
city streets. Such companies usually involve elements of monopoly and may require
regulation. The Franchise Fees are the amounts required for the continued granting of these
privileges. Franchises currently granted within the City are Electric, Gas, Cable TV, Bus
Benches, Street Sweeping and Waste Hauler.
FINES AND FORFEITURES
Vehicle Code Fines
Amounts derived from traffic citations and fines for violations occurring within the city
limits. .
Court Fines and Forfeitures
Fines collected by the county courts for city code violations other than traffic, which are
shared with Los Angeles County.
Impound Fees
Fines collected upon the release of vehicles, which have been impounded/stored by the
Sheriffs Department.
Miscellaneous
Other fines and forfeitures not included above.
LICENSES AND PERMITS
Building Fees
Building Fees are collected in accordance with the Uniform Building Code. The revenues
from these fees are used to cover the cost of providing building inspections to insure
compliance with building codes.
CURRENT SERVICE CHARGES
Planning and Engineering Fees
These fees are levied to cover costs of special plan checks, inspections, etc. which maybe
necessary in conjunction with new construction or improvements being made by contractors.
Recreation Fees
These fees are collected by the City's contracted recreation department and City staffto cover
the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions,
and adult athletics.
INTERGOVERNMENTAL REVENUE
Motor Vehicle In -Lieu Tax
The Motor Vehicle In -Lieu fee is a tax on the ownership of a vehicle in place of taxing
vehicles as personal property. The tax rate used to be 2%, and then the rate was cut by
67.5% which greatly affected the revenue allocated to the City by the State. To fill the gap
created by the rate cut the State instituted a property tax swap. These funds are included in
the budget as VLF Property Tax in Lieu revenue.
0
AB2766 — Air Quality Improvement/Pollution Reduction Fees
These fees are derived from the imposition of an additional motor vehicle registration fee
which shall be used to fund the implementation of air quality management compliance and
provisions of the California Clean Air Act of 1988.
Gas Tax Section 2105
This newly enacted Section of the Streets and Highways Code provides forthe collection and
distribution of special gas tax to fund improvements for regional transportation needs.
Gas Tax Section 2106
Section 2106(a) of the Streets and Highways Code provides that each city shall receive a
fixed 'monthly apportionment of $400; Section 2106(c) provides for distribution on a per
capita basis.
Gas Tax Section 2107
A sum equal to .00725 cents per gallon is distributed monthly to the cities on a formulabased
per the Streets and Highways Code, Section 2107; with calculation predicated on a per capita
apportionment - 8.98 x population.
Gas Tax Section 2107.5
This account represents a fixed amount of revenue received from the state based on
population.
Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU)
These funds are Federal funds allocated to the City for improvement of streets and roadways.
This six year legislation has annual allocations funded primarily by the Highway Account.
Prop A - Transit Tax
The City receives twenty-five percent of the 1/2% Prop A Sales tax (approved by voters in
1980). These funds are distributed by the L.A. County Metropolitan Transportation
Authority (MTA), and are distributed to Los Angeles County cities on a proportional
population basis. The funds are to be used for the development of transit programs within
the guidelines established by the MTA.
Prop C - Transit Tax
The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1990).
These funds are distributed by the L.A. County Metropolitan Transportation Authority
(MTA), and are distributed to Los Angeles County cities on a proportional population basis.
The funds are to be used the improving, expanding and maintaining public transit services.
These expenditures must be consistent with the County's Congestion Management Program.
Measure R - Local Return Funds
Measure R is funded with 1/2 cent sales tax revenues that LA County voters approved in
November 2008 to meet the transportation needs of the County. Fifteen percent of this tax is
5
designated for the Local Return program to be used by cities. These funds are to be used for
local transportation projects.
Prop A - Safe Parks Program
Funds transferred to the City as a result of the 1992 L.A. County Safe Neighborhood Parks
Act. These funds are to be used to improve, preserve and restore parks.
Prop 1B —Revenues
Prop 1B provides bond funds to cities to fund the maintenance and improvement of local
transportation facilities.
STATE GRANTS
State TDA
The Transportation Development Act provides this source of funding. Derived from
statewide sales tax, and allocated by formula to the County Transportation Commission,
allocations are deposited in each regional entity's State Transit Assistance Fund.
SB821 - Bike and Pedestrian Paths
SB821 allows the City to request specifically allocated monies for the purpose of
constructing bike and pedestrian paths.
COUNTY GRANTS
County TDA
The Transportation Development Act provides this source of funding. Derived from state
sales tax and allocated by formula to the County Local Transportation Fund, allocations are
available to operators for the support of public transportation systems.
Prop A - Transit Discretionary Funds
A 35% apportionment of the one-half cent sales tax distributed to Los Angeles County
Transportation Commission and is set aside at their discretion; City's apportionment is based
upon meeting performance criteria established by the Commission.
IN a117m:7U[!f meIK9
Community Development Block Grant (CDBG)
The federal government provides funds for metropolitan areas whose population exceeds
50,000. The funds are based upon a federal formula and are to be used only within low and
moderate -income census tracts and/or to benefit low and moderate -income persons.
Local Law Enforcement Block Grant (LLEBG)
The purpose of the LLEBG Program is to provide funds to local governments to underwrite
projects to reducing crime and improving public safety. The LLEBG Program is a formula
program based on a jurisdiction's number of Uniform Crime Reports (UCR) Part I violent
crimes reported to the Federal Bureau of Investigation (FBI).
OTHER FINANCING SOURCES
Proceeds from Sale of General Fixed Assets
Proceeds from the sale of fixed assets (used by governmental funds only).
Damage to City Property
Reimbursement to City for repairing willful or accidental damage to city property. Generally
these are associated with automobile accidents.
OPERATING TRANSFERS IN
Operating Transfers In
Includes monies transferred from one fund to another. Transfers are income to recipient
fund.
USE OF MONEY AND PROPERTY
Interest Earnings
Investments
Inactive City funds are pooled and invested on a continuing basis in certain types of
investments that are state approved such as time certificate of deposits, money market
accounts, local agency investment fund, and bankers' acceptances.
CITY OF DIAMOND BAR
FY12-13 BUDGET SUMMARY
ALL FUNDS
w
SCHEDULE OF
RESOURCES BY FUND
11
CITY OF DIAMOND BAR
ESTIMATED RESOURCES
2012-2013
GENERAL FUND
313,052
-321,721
298,111
294,933
Property Taxes
$3,874,381
$3,881,940
$3,880,966
$3,949,504
Other Taxes
5,458,986
5,488,000
5,624,445
5,767,400
State Subventions
4,799,563
4,650,187
4,650,187
4,711,700
From Other Agencies
296,505
4,586,039
4,857,039
150,000
Fines & Forfeitures
567,575
504,000
491,000
486,000
Current Svc Charges
1,675,295
1,966,356
1,881,919
1,935,964
Use of Money & Prop
1,209,978
1,055,905
1,083,100
1,097,040
Cost Reimbursements
-
70,000
-
-
Transfer -in Other Funds
1,224,486
1,480,275
1,513,455
1,552,659
Fd Bal Reserves
10,176,716
4,111,094
4,853,051
721,470
-
29,283,485
27,793,796
28,835,162
20,371,737
COMMUNITY ORGANIZATION SUPPORT FUND
1,120,000
SAFETEA-LU Demo Revenue
-
Transfer -In General Fund
11,100
15,000
15,000
15,000
Fund Balance Reserve
-
-
-
-
_-
-
11,100
15,000
15,000
15,000
MEASURE R FUND
-
2,242,000
Measure R Revenue
506,540
522,490
522,490
525,941
Interest Revenue
2,270
-
1,500
1,500
Fund Balance Reserve
320,711
564,282
564,799
351,894
829,521
1,086,772
1,088,789
879,335
GAS TAX FUND
Gas Tax- 2105
313,052
-321,721
298,111
294,933
Gas Tax - 2106
188,097
193,955
204,249
202,064
Gas Tax -2107
418,100
428,143
422,933
423,269,
Gas Tax - 2107.5
7,500
7,500
7,500
7,500
HUTA - Prop 42 Replcmnt
577,719
676,099
643,459
662,339
Interest Revenue
165
-
1,800
1,800
Fund Balance Reserve
(101,101)
571,929
558,573
613,377
Interest Revenue
1,403,532
2,199,347
2,136,625
2,205,282
PROP A TRANSIT TAX FUND
Transportation Tax
816,989
839,867
839,867
845,398
Transit Subsidy Prgrm Rev
1,060,539
1,200,000
1,080,000
1,200,000
Interest Revenue
.1,077
-
1,000
1,000
Fund Balance Reserve
(97,996)
263,801
248,034
162,333
1,780,609
2,303,668
2,168,901
2,208,731
PROP C TRANSIT TAX FUND
Transportation Tax -
678,518
696,647
696,647
701,235
Interest Revenue
10,943
10,000
10,000
8,000
Fund Balance Reserve
1,994,843
1,742,405
1,967,525
1,613,924
2,684,304
2,449,052
2,674,172
2,323,159
Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU)
Fund
Federal - STPL Revenue
-
522,000
-
522,000
SAFETEA-LU Revenue
-
1,120,000
1,120,000
SAFETEA-LU Demo Revenue
-
-
-
600,000
Interest Revenue
-
-
-
Fund Balance Reserve
_-
-
-
-
-
1,642,000
-
2,242,000
13
CITY OF DIAMOND BAR
ESTIMATED RESOURCES
2012-2013
INTEGRATED WASTE MGT FUND
AB939 Admin Fees 500,419
Used Motor Oil Block Grant 21,837
Beverage Ctnr Recycling Grt
Interest Revenue 3,308
531,000
510,000
500,000
8,000
8,000
5,000
15,000
15,000
15,000
3,000
3,000
3,000
HHW Reimbursement - - -
Fund Balance Reserve 577,460 822,739 790,889 925,761
1,103,636 1,379,739 1,326,889 1,448,761
TRAFFIC MITIGATION FUND
Intergvt Rev- Other Cities
- 31,570 181,570
Investment Earnings
5,261 - 3,000 -
Transfer ln
82,000
Fund Balance Reserve
996,960 1,114,937 985,465 614,694
600
1,002,221 1,146,507 1,252,035 - 614,694
AIR QUALITY IMP FUND
Pollution Reduc Fees
52,359
70,000
70,000
71,400
Interest Revenue
754
500
600
600
Fund Balance Reserve
148,208
153,356
146,568
82,818
218,941 -
201,321
223,856
217,168
154,818
SB 821- BICYCLE & PED PATHS FUND
-
-
- -
Fund Balance Reserve
1,883
-
-
Transfers In - General Fund
SB 821 -Revenue
-
50,000
Fund Balance Reserve
50,000
Interest Revenue
350,634 -
-
367,411
-
356,720 -
-
50,000
-
50,000
Fa MIJ 011
Prop 1B Revenues
277,438
210,000
-
Investment Earnings
-
1,300
1,000 -
- Fund Balance Reserve
217,941
202,871
217,941 -
495,379
414,171
218,941 -
QUIMBY FEES FUND
-Quimby Fees
-
-
- -
Interest Revenue -
1,883
500
1,500 -
Transfers In - General Fund
-
-
4,586 -
Fund Balance Reserve
365,528
406,973
350,634 -
-
367,411
407,473
356,720 -
PROP A - SAFE NEIGHBORHOOD PARKS FUND
Fund Balance Reserve 18,827 - - (67,131) -
Prop A - Safe Nghbrhd Pks 91,739 291,484 358,615 207,465
Interest Revenue 70 - - -
110,636 291,484 291,484 207,465
PARK & FACILITY DEVELOPMENT FUND
Fund Balance Reserve 576,227 586,627 570,469 177,687
Interest Revenue 3,054 3,000 2,500 -
579,281 589,627 572,969 177,687
14
CITY OF DIAMOND BAR
ESTIMATED RESOURCES
2012-2013
CDBG FUND
Fund Balance Reserve
CDBG Revenue -Carry Over
325,071
325,071
325,071
166,411
CDBG Revenue
350,531
526,136
526,136
373,555
675,602
851,207
851,207
539,966
CITIZENS OPTION FOR PUBLIC
SAFETY FUND
Interest Revenue
273
Public Safety Grant -State
100,000
100,000
100,000
100,000
Interest Revenue
1,000
500
500
500
Fund Balance Reserve
137,916
121,160
142,615
37,930
238,916
221,660
243,115
138,430
NARCOTICS ASSET FORFEITURE FUND
Interest Revenue
1,861
-
1,000
500
Fund Balance Reserve
365,116
259,516
263,939
149,602
366,977
259,516
264,939
150,102.
CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND
Interest Revenue
273
200
200
200
Fund Balance Reserve
56,644
47,609
46,987
28,687
56,917
47,809
47,187
28,887
JUSTICE ASSISTANCE GRANT FUND - ARRA
Public Safety Grant
-
-
-
_
Interest. Revenue
247
77
77
-
Fund Balance Reserve
46,902
34,668
34,668
47,149
34,745
34,745
-
EDWARD BYRNE JUSTICE ASSISTANCE GRANT
FUND
Public Safety Grant
11,376
-
-
-
Interest Revenue
33
-
-
Fund Balance Reserve
-
11,409
11,409
-
11,409
11,409
11,409
-
LANDSCAPE DIST # 38
Prop Tx -Sp Assessment
267,683
267,705
267,705
267,705
Interest Revenue
18
-
-
-
Transfer in - General Fd
14,807
7,642
15,140
13,512
Fund Balance Reserve
(435)
-
15,152
-
282,073
275,347
297,997
281,217
LANDSCAPE DIST #39
Prop Tx -Sp Assessment
163,729
162,630
162,630
162,630
Interest Revenue
1
-
-
_
Transfer -In - General Fd
57,042
68,652
82,006
81,752
Fund. Balance Reserve
(17,381)
-
(7,554)
-
203,391
231,282
237,082
244,382
LANDSCAPE DIST #41
Prop Tx -Sp Assessment
125,150
122,157
122,157
122,157
Interest Revenue
41
-
-
_
Transfer -In Gen Fd
-
37,888
19,722
17,023
Transfer -In - Prop A SP
20,000
20,000
20,000
20,000
Fund Balance Reserve
1,851
-
20,666
147,042
180,045
182,545
159,180
15
CITY OF DIAMOND BAR
ESTIMATED RESOURCES
2012-2013
EECBG Fund
23
-
15
Rental Income
Fund Balance Reserve
(393)
-
(16,580)
-
EECBG Revenue
47,274
330,979
86,580
260,979
252,381 -
46,881
330,979
70,000
260,979
CAPITAL IMP PROJECT FUND
319,815
460,233
460,233 -
Transfer -In Other Funds
Intergovt Revenue
347,813
-•
-
Interest Revenue
Grant Revenues
127,186
442,213
442,213
25,000
Developer Fees
-
118,450
-
-
Trans -In Other Funds
1,597,856
8,231,892
3,898,729
6,265,013
Fund Balance Reserve
(1,650,059)
-
(37,060)
(37,060)
422,796
8,792,555.
4,303,882
6,252,953
DEBT SERVICE FUND
Investment Income
23
-
15
Rental Income
341,317
-
- -
Bond Proceeds
-
11,790,000
11,790,000 -
Bond Premium
-
252,381
252,381 -
Transferin- General Fund
-
411,659
411,659 833,981
Fund Balance Reserve
319,815
460,233
460,233 -
Transfer -In Other Funds
661,156
12,914,273
12,914,288 833,981
SELF INSURANCE FUND
Trans -In General Fund
446,528
409,112
515,136
448,379
Interest Revenue
4,569
9,000
4,500
4,500
Fund Balance Reserve
1,095,152
1,095,371
993,847
1,000,000
Restricted Fund Bal
1,546,249
1,513,483
1,513,483
1,452,879
EQUIPMENT REPLACEMENT FUND
352,616
440,389
485,264
Transfer -In Other Funds
-
-
-
-
Interest Revenue
1,218
1,200
1,000
1,000
Restricted Fund Bal
10,881
3,000
5,000
5,000
Unrestricted Fund Bal
245,568
211,416
237,328
233,328
$34,482,898
257,667
215,616
243,328
239,328
COMPUTER EQUIP REPLACEMENT
FUND
Transfer -In General Fund
159,500
-
-
Interest Revenue
1,828
2,000
1,500
Restricted Fund Bal
-
-
5,000
7,500
Unrestricted Fund Be]
352,616
440,389
485,264
241,764
513,944
442,389
491,764
249,264
TOTAL RESOURCES
45,330,605
68,314,807
62,861,826
43,730,217
Less Interfund Transfers
(3,531,319)
(10,682,120)
(6,495,433)
(9,247,319)
NET CITY RESOURCES
$41,799,286
$57,632,687
$56,366,393
$34,482,898
16
SCHEDULE OF
EXPENDITURES BY FUND
17
CITY OF DIAMOND BAR
SCHEDULE OF EXPENDITURES BY FUND
GENERALFUND
Legislative
1,363,074
1,574,670
1,593,014
1,466,183
Admin & Support
13,678,781
11,812,427
11,979,914
3,364,903
Public Safety
5,561,456
5,661,401
5,674,626
6,011,964
Community Development
1,229,844
1,417,955
1,499,903
1,328,367
Community Services
3,644,785
3,871,322
4,079,755
3,988,154
Public Works
2,315,567
2,552,440
.2,557,196
2,484,804
- Transfer -Out Other Funds
906,156
949,953
1,397,350
1,702,694
28,699,663
27,840,168
28,781,758
20,347,070
SPECIAL FUNDS
Community Organization Support Fd
11,100
15,000
15,000
15,000.
_
11,100
15,000
15,000
15,000
SPECIAL REVENUE FUNDS
Measure R Fund
264,722
1,044,544
736,895
877,665
Gas Tax Fund
844,959
2,199,347
1,624,349
2,205,282
Prop A Transit Tax Fund
1,532,575
1,940,110
2,006,568
1,983,083
Prop C Transit Tax Fund
716,779
1,831,046
1,060,248
1,742,608
SAFETEA-LU Fund
-
1,642,000
-
2,242,000
Integrated Waste Management Fund
312,747
448,953
401,128
498,310
Traffic Mitigation Fund
16,756
954,802
637,341
532,694
Air Quality Imp Fund
54,753
191,350
134,350
69,350
SB 821 Fund
-
50,000
-
50,000
Prop 1 B Transportation Fund
277,438
202,871
218,941
-
Quimby Fees Fund
16,777
407,473
356,720
-
Prop A - Safe Neighborhood Parks Fd
177,767
291,484
291,484
142,135
Park & Facility Development Fund
8,812
526,643
395,282
176,911
CDBG Fund
350,531
737,207
851,207
539,966
Citizens Option for Public Safety Fund
96,301
208,685
205,185
115,164
Narcotics Asset Forfeiture Fund
103,038
120,337
115,337
119,418
CA Law Enforcement Equip Prgm Fd
9,930
- 10,000
18,500
10,000
Justice Assistance Grant Fd - ARRA
12,481
34,745
34,745
-
EB Justice Grant Fund
-
11,409
11,409
-
Landscape District # 38
265,934
275,347
297,997
281,217
Landscape District#39
210,945
231,282
-237,082
244,382
Landscape District # 41
126,376
180,045
182,545
159,180
CDBG - R Fund
1,060
-
-
-
EECBG Fund
46,881
330,979
70,000
260,979
TOTAL SPECIAL REVENUE FUNDS
5,447,562
13,870,659
9,887,313
12,250,343
CAPITAL PROJECTS
Capital Improvement Projects Fund 459,856 8,164,101 4,340,942 6,290,013
TOTAL CAPITAL PROJECTS FUND 459,856 8,164,101 4,340,942 6,290,013
DEBT SERVICE
Debt Service Fund 327,462 12,616,659 12,914,288 833,981
TOTAL DEBT SERVICE FUND 327,462 12,616,659 12,914,288 833,981
19
CITY OF DIAMOND BAR
SCHEDULE OF EXPENDITURES BY FUND
INTERNAL SERVICE FUNDS
Self Insurance Fund - 552,402 513,483 513,483 452,879
Equipment Replacement Fund
15,339
45,000
5,000
45,000
Computer Replacement Fund
23,680
242,500
242,500
197,500
TOTAL INTERNAL SERVICE FUND
591,421
800,983
760,983
695,379
TOTAL CITY EXPENDITURES
$35,537,064
$63,307,570
$56,700,284
$40,431,787
Less lnterfundTransfers
(3,531,319)
(10,682,120)
(6,495,433)
(9,247,319)
NET CITY EXPENDITURES
$32,005,745
$52,625,450
$50,204,851
$31,184,468
w
STATEMENT OF
FUND BALANCE
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GENERAL FUND
BUDGET
25
CITY OF DIAMOND BAR
GENERAL FUND BUDGET
FY 2012-13
Excess Resources over Appropriations
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
Fund Balance Reserves @ Beg of Year
_ - Actual
Adjusted
Projected
Proposed
ESTIMATED RESOURCES
Property Taxes
$3,874,381
$3,881,940
$3,880,966
$3,949,504
Other Taxes
5,458,986
5,488,000
5,624,445
5,767,400
State Subventions
4,799,563
4,650,187
4,650,187
4,711,700
From Other Agencies
296,505
4,586,039
4,857,039
150,000
Fines and Forfeitures
567,575
504,000
491,000
486,000
Current Services Charges
1,675,295
1,966,356
1,881,919
1,935,964
Use of Money & Property
1,209,978
1,055,905
1,083,100
1,097,040
Cost Reimbursements
-
70,000
-
-
Transfers -In Other Funds
1,224,486
1,480,275
1,513,455
1,552,659
Fd Balance Reserves
10,176,716
4,111,094
4,853,051
721,470
Total Estimated Resources
$29,283,485
$27,793,796
$28,835,162
$20,371,737
APPROPRIATIONS
114,182
116,868
112,287
City Council
$145,597
$161,962
$157,491
$162,629
City Attorney -
237,019
335,000
230,000
285,000
City Manager/City Clerk
980,458
1,077,708
1,205,523
1,018,554
Finance
428,833
331,423
410,935
432,182
Human Resources
179,220
202,755
216,781
258,248
Information Systems
790,283
740,708 -
786,611
746,758
General Government
1,246,450
618,001
648,020
466,640
Civic Center
10,324,763
9,204,140
9,149,752
590,315
Public Information
520,986
516,514
559,748
555,565
Economic Development
187,776
198,886
208,067
315,194
Law Enforcement
5,360,252
5,440,466
5,465,114
5,795,683
Volunteer Patrol
3,517
7,750
5,250
6,000
Fire
7,359
7,500
7,500
7,500
Animal Control
127,108
141,645
141,645
- 143,141
Emergency Preparedness
63,220
64,040
55,117
59,640
Community Dev./Planning
511,576
709,740
758,052
594,867
Building & Safety
409,552
388,701
398,574
431,098
Neighborhood Improvement
308,727
319,514
343,277
302,403
Community Services Admin
298,869
345,310
384,626
382,053
Diamond Bar Center -Oper.
809,953
855,991
873,612
892,382
Park Operations
935,005
903,545
953,354
951,032
Recreation
1,600,958
1,766,476
1,868,163
1,762,688
Public Works - Admin
573,804
638,777
647,900
'620,881
Engineering
268,498
318,177
320,955
288,868
Road Maintenance
1,114,214
1,222,096
1,214,951
1,197,295
- Landscape Maintenance
359,050
373,390
373,390
377,760
Transfer -Out Other Funds
906,156
949,953
1,397,350
1,702,694
Total Appropriations
28,699,204
27,840,168
28,781,758
20,347,070
Excess Resources over Appropriations
$584,281
($46,372)
$53,404
$24,667
Fund Balance Reserves @ Beg of Year
30,860,848
21,268,417
21,268,417
16,468,770
Less Appropriations Carry Over -
Less Uses of Fd Bal Reserves
(10,176,712)
(4,111 094)
(4,853,051)
(721,470)
Estimated Fd Be] Reserves @ 06/30
21,268,417
17,110,951
16,468,770
15,771,967
Uses of Fund Balance Reserves:
City Hall Purchase
9,887,685
City Hall Expansion/Move
3,734,412
3,734,412
Prof Services-EIR and Zoning Changes
150,000
150,000
Economic Development
112,500
112,500
315,194
Payoff of CaIPERSside fund
-
588,271
Emergency Generator
120,000
Transfer out- CIP
217,178
151,000
173,989
Transfer out- LLADS
71,849
114,182
116,868
112,287
10,176,712
4,111,094
4,853,051
721,470
27
N
CD
GENERAL FUND RESOURCES
FY 2012-13
TOTAL RESOURCES - $20,371,737
co
0
Public Works, $2,4
12.2%
Community Service,
$3,988,154
19.6%
Community
GENERAL FUND APPROPRIATIONS
Intarfi incl Trnncfprc.
6.5%
TOTAL APPROPRIATIONS - $20,347,070
ministration & Support,
$3,364,903
16.5%
011,964
GENERAL FUND
REVENUE
SUMMARY
31
CITY OF DIAMOND BAR
GENERAL FUND ESTIMATED REVENUE
FY 2012-2013
Property Taxes
30010
Current Secured
30020
Current Unsecured
30050
Supplemental Roll
30100
Prior Year Property Tax
30200
Misc. Property Taxes
30250
Interest Penalties .& Delinquencies
(8,000)
Total Property Taxes
Other Taxes
31010 Sales Tax
31011 Sales Tax Compensation Fund
31200 Transient Occupancy Tax
31210 Franchise Tax
31250 Property Transfer Tax
Total Other Taxes
Subventions - State
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
3,583,609
3,610,600
3,617,331
3,680,634
163,534
164,000
164,000
166,870
90,252
72,340
78,640
80,000
(3,265)
(8,000)
(12,000)
(10,000)
756
2,000
1,923 '
2,000
39,495
41,000
30,872
30,000
3,874,381
3,881,940
3,880,966
3,949,504
2,497,512
2,576,083
2,576,083
2,633;749
886,808
813,917
813,917
869,306
642,509
600,000
680,000
693,600
1,259,471
1,306,000
1,362,445
1,376,825
172,686
192,000
192,000
193,920
5,458,986
5,488,000
5,624,445
5,767,400
31340
Homeowners Exemption
33,338
35,000.
35,000
35,000
31700
Motor Vehicle in Lieu (VLF)
278,241
30,187
30,187
-
31701
VLF -Property Tax in Lieu
4,487,984
4,585,000
4,585,000
4,676,700
21,000
Total Subventions -State
4,799,563
4,650,187
4,650,187
4,711,700
From Other Agencies
16,109
17,284
17,284
19,000
31334
County of LA Contrib-Library
280,178
4,583,839
4,733,839
-
31620
FEMA Revenue
_ 16,327
-
-
-
31856
Ofc of Tr Safety Grants
-
2,200
2,200
-
31900
Intergovt Revenue - Other Cities
-
-
121,000
150,000
31955
MWD Wtr Conservation Grant
-
-
-
-
34355
Total From Other Agencies
296,505
4,586,039
4,857,039
150,000
Fines & Forfeitures
32150
Vehicle Code Fines
32200
General Fines
32210
Municipal Code Fines
32230
Parking Fines
32250
Vehicle Impound Fees
32270
False Alarm Fees
132,635
Total Fines & Forfeitures
Current Service Charges:
387,070
324,000
324,000
324,000
26,170
24,000
22,000
22,000
1,000
6,000
6,000
1,000
132,635
130,000
118,000
118,000
20,700
20,000
21,000
21,000
567,575 504,000 491,000 486,000
Building Fees:
34110
Building Permits
162,618
182,550
182,550
219,000
34120
Plumbing Permits
24,764
23,305
23,305
25,600
34130
Electrical Permits
24,487
24,772
24,772
27,250
34140
Mechanical Permits
16,109
17,284
17,284
19,000
34200
Permit Issuance Fee
40,116
41,878
41,878
50,250
34250
Inspection Fees
5,719
7,633
7,633
9,160
34300
Plan Check Fees
155,021
152,046
152,046
182,450
34310
Plan Retention Fee
6,779
9,167
9,167
11,000
34350
SMIP Fees
1,838
2,465.
2,465
2,950
34355
Building Standards Adm Fee
414
849
849
1,000
Sub -Total
437,865
-461,949
461,949
547,660
Planning Fees:
34430
Current Planning Fees
66,622
62,500
62,500
82,500
34560
Business License Fees
17,440
18,600
18,600
18,000
34561
Business License Late Fees
3,320
3,000
3,000
3,000
Sub -Total
87,382
84,100
84,100
103,500
Engineering
Fees:
34610
Engr- Plan Check Fees
17,549
35,000
35,000
15,000
34620
Engr -Address Change Fee
4,118
5,000
2,000
5,000
34630
Engr- Encroachment Fees
1m9
85,000
85,000
- 70,000
CITY OF DIAMOND BAR
GENERAL FUND ESTIMATED REVENUE
FY 2012-2013
Recreation Fees:
36100
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
Community Activities
72,864
Actual
Adjusted
Projected
Proposed
34640
Engr- InspectionsFees
11,817
35,000 -
35,000
25,000
34650
Soils/Traffc/Misc Engring Fees
33,322
40,000
40,000
30,000
34660
Traffic Mitigation - Engineering
(2,985)
82,000
82,000
-
34662
Waste Hauler Fees
200,000
206,000
206,000
207,057
34665
Industrial Waste Fees
17,096
30,000
30,000
30,000
Sub -Total
Sub -Total
293,666
518,000
515,000
382,057
Recreation Fees:
36100
Investment Earnings
36600
Returned Check Charges
34720
Community Activities
72,864
95,370
76,225
89,685
34730
Senior Activities
57,217
61,440
64,550
66,490
34740
Athletics
96,245
103,101
95,755
103,560
34760
Fee Programs
236,006
251,896
222,600
256,012
34780
Contract Classes
298,350
295,000
257,740
280,000
34800
Special Event Fees
95,700
95,500
104,000
107,000
6,205
Sub -Total
856,382
902,307
820,870
902,747
Total Current Service Charges
Use of Money and Property:
36100
Investment Earnings
36600
Returned Check Charges
36610
Rents & Concessions
36615
DB Center. Rental
36618
Facility Security. _
36620
Heritage Pk Bldg Rental
36625
Parks & Fields Rental
36630
Sale of Fixed Assets
36636
Utility Easement
36640
Sale of Promotional Items
36650
Sale of Printed Material
36660
Donations
36800
Property Damage - Pub Wks
36810
Property Damage - Parks
36900
Miscellaneous Revenue
1,000
Total Use of Money and Property
Cost Reimbursements
36950 Cost Reimbursements
Total Cost Reimbursements
Transfers In -Other Funds:
39110
Transfer in - Measure R
39111
Transfer In - Gas Tax Fund
39112
Transferin- Prop A Fund
39113
Transferin- Prop C Fund
39115
Transfer In - Int. Waste Mgt. Fd
39116
Transfer In - Traffic Mitigation Fund
39123
Transfer In - Safe Parks Fd
39124
Transfer In- Park and Fac Dev Fd
39125
Transfer In - CDBG Fd
39126
Transfer In - COPS Fund
39127
Transfer In - Narc Asset Forfeiture
39129
Transfer In - JAG ARRA
39130
Transfer In - Edward Byrne JAG
20,000
Total Transfers In -Other Funds
1,675,295 1,966,356 1,881,919 1,935,964
123,374
182,000
182,000
182,000
(918)
1,000
500
500
301,588
205,000
205,000 -
227,040
610,673
580,000
620,000
610,000
20,137
22,700
22,700
25,000
23,010
25,000
19,000
20,000
17,618
20,000
15,000
20,000
1,052
1,000
1,000
1,000
-
1,000
-
-
5,175
4,000
5,200
5,000
4,535
6,205
2,000
2,000
11,542
5,000
3,000
3,000
217
2,000
200
500
91,975 _
1,000
7,500
1,000
1,209,978
1,055,905
1,083,100
1,097,040
70,000
-
-
70,000
-
-
844,959
951,319
1,052,420
867,183
90,000
62,450
62,450
62,001
-
-
-
271,758
86,827
121,484
121,484
122,135
10,000
9,925
-
_ 114,000
-
-
87,181
105,685
105,685
110,164
103,038
115,337
115,337
119,418
12,481
-
34,745
-
-
11,409
-
1,224,486 _
1,480,275
1,513,455
1,552,659
Fund Balance Reserves
Use of Fund Balance Reserves 10,176,716 4,111,094 4,853,051 721,470
GENERAL FUND TOTAL 29,283,485 27,793,796 28,835,162 20,371,737
34
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET $20,371,737
PROPERTY TAXES 3,949,504
Current Secured (30010) Amount Budgeted: 3,680,634
1.75% base year inflation factor
Current Unsecured (30020)
Amount Budgeted:
166,870
1.75% base year inflation factor
Supplemental Roll (30050) _
Amount Budgeted: -
80,000
Historical - Based on home sales & home improvements
Prior Year Property Tax (30100)
Amount Budgeted:
(10,000)
Historical - Based on re -assessments and overcharges
Misc. Property Taxes (30200)
Amount Budgeted:
2,000
Historical
-
Interest Penalties & Delinquencies (30250)
Amount Budgeted:
30,000
Historical
OTHER TAXES 5,767,400
Sales Tax (31010) Amount Budgeted: 2,633,749
Based on HdL FY 2012 projection
Sales Tax Compensation Fund (31011) Amount Budgeted: 869,306
25% of Sales Tax Budget - to be received
periodically from the State assuming State
backfills the revenue as promised.
Transient Occupancy Tax (31200) Amount Budgeted: 693,600
Based on 2011/12 estimated + 2%
Franchise Tax (31210) Amount Budgeted: 1,376,825
Southern CA Edison 416,000
The Gas Company 128,375
Time Warner 369,725
Verizon 120,000
Clear Channel 26,725
Solid Waste -based on 5% of gross receipts 316,000
Property Transfer Tax (31250) Amount Budgeted: 193,920
Based on property sales
SUBVENTIONS - STATE 4,711,700
Homeowners Exemption (31340) Amount Budgeted: 35,000
Historical
Motor Vehicle in Lieu (31700) Amount Budgeted: 0
Assume that the City will no longer receive this revenue
VLF Property Tx in Lieu (31701) Amount Budgeted: _ 4,676,700
Based on current yr - annualized
35
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY12-13
Page 2
FROM OTHER AGENCIES
150,000
Intergov't Revenue - Other Cities (31900)
Amount Budgeted:
150,000
Sale of Prop A Funds
FINES & FORFEITURES
486,000
Traffic Fines (32150)
Amount Budgeted:
324,000
Based on current yr - annualized
General Fines (32200)
Amount Budgeted:
_ 22,000
Based on current year
Municipal Code Fines (32210)
Amount Budgeted:
1,000
Ing Fines (32230) Amount Budgeted: 118,000
Based on current yr - annualized
Vehicle Impound Fees (32250) Amount Budgeted: 21,000
Based on current yr -annualized
False Alarm Fees (32270) Amount Budgeted: 0 _
CURRENT SERVICE CHARGES- 1,935,964
BUILDING FEES:
Building Permits (34110) Amount Budgeted: 219,000
Plumbing Permits (34120) Amount Budgeted: 25,600
Electrical Permits (34130) Amount Budgeted: 27,250
Permits (34140) Amount Budgeted:
Permit Issuance Fee (34200) Amount Budgeted: 50,250
Inspection Fees (34250) Amount Budgeted: 9,160
Plan Check Fees (34300) Amount Budgeted: 182,450
Plan Retention Fee (34310) _ Amount Budgeted: 11,000
SMIP Fees (34350) Amount Budgeted: 2,950
Primarily remitted to State
Building Standards Adm Fee (34355) Amount Budgeted: 1,000
Primarily remitted to State
36
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY12-13
Page 3
PLANNING FEES:
Current Planning Fees (34430) Amount Budgeted: 82,500
Business License Fees (34560) Amount Budgeted: 18,000
Business License Late Fees (34561) Amount Budgeted: 3,000
ENGINEERING FEES:
Engr -Plan Check Fees (34610) Amount Budgeted: 15,000
Engr - Address Change Fee (34620) Amount Budgeted: 5,000
Engr - Encroachment Fees (34630) Amount Budgeted: 70,000
Engr - Inspections Fees (34640) Amount Budgeted: 25,000
Engr - Soils/Traffic/Misc Engr Fees (34650) _ Amount Budgeted: 30,000
(includes Verizon FIOS Project)
Traffic Mitigation - Engineering (34660) Amount Budgeted: 0
Waste Hauler Fees (34662) Amount Budgeted: 207,057
Street Sweeping Fees 87,999
Solid Waste Vehicle Impact Fees 119,058
Industrial Waste Fees (34665) Amount Budgeted: 30,000
`RECREATION FEES
Community Activities (34720) Amount Budgeted: 89,685
City Birthday Party 20,100
Haunted House/Fall Festival 3,250
Concert Share 17.150
Adult Excursions
28,080
DB4Youth
7,430
Winter Snowiest
7,600
Candy Cane Craft Fair
4,075
Concerts in the Park
2,000
Senior Activities (34730) Amount Budgeted: 66,490
Senior Excursions 41,590
Senior Activities 24,900
37
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY12-13
Page 4
Athletics (34740)
Amount Budgeted: 103,560
Youth Baseball
17,964
One Pitch Softball Tournament
450
Youth Indoor Soccer- Mt Calvary
11,976
Youth Basketball
33,250
Adult Volleyball
3,200
Adult Basketball
36,720
Fee Programs (34760) Amount Budgeted: 256,012
Day Camp 142,500
Tiny Tots 113,512
Contract Classes (34780) Amount Budgeted: 280,000
Contract Classes 280,000
Special Event Fees Amount Budgeted:
Calvary Chapel - Sheriff 107,000
USE OF MONEY AND PROPERTY 1,097,040
Interest Earnings (36100) Amount Budgeted: 182,000
Assume slight uptick in rates in 12/13 and more funds invested 182,000
Returned Check Charges (36600) Amount Budgeted: 500
500
Rents & Concessions (36610) Amount Budgeted:
227,040
Soda Machine Contract -- Parks
6,000
Cell Site Contracts (2) -- Peterson Park
43,994
Cell Site Contract - Eastgate Road Access
10,000
Cell Site Contracts (2) -- Pantera Park
52,473
Cell Site Contracts (3) - DBC
108,288
Cell Site Contract (6 mos.) -- Peterson -- Terminates 12/31/12
6,285
Diamond Bar Center Rental (36615)
Amount Budgeted:
610,000
Diamond Bar Center Rental
610,000
Facility Security (36618)
Amount Budgeted:
25,000
Facility Security
25,000
Heritage Park Bldg Rental (36620)
Amount Budgeted:
20,000
Heritage Park Community Center Rental
20,000
Parks & Fields Rental (36625)
Amount Budgeted:
20,000
Pantera Park Activity Room Rental
5,000
Picnic Reservations
12,000
Ball Field Rental
3,000
Sale of Fixed Assets (36630) Amount Budgeted: 1,000
Surplus equipment 1,000
Utility Easement (36636) Amount Budgeted:
W
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY12-13
Sale of Promotional Items (36640) Amount Budgeted:
Page 5
Sale of Printed Material (36650) Amount Budgeted: 5,000
5,000
Donations (36660) Amount Budgeted: 2,000
2,000
Property Damage - Pub Wks (36800) Amount Budgeted: 3,000
3,000
Property Damage - Parks (36810) Amount Budgeted: 500
500
Miscellaneous Revenue (36900) Amount Budgeted: 1,000
1,000
TRANSFERS IN - OTHER FUNDS 1,552,659
Transfer In - Gas Tax Fund (39111) Amount Budgeted: 867,183
Utilities (001-5510-42126)
Road Maintenance (001-5554-XXXX) less
street sweeping & storm drainage limited to
available funds 867,183
Transfer In - Prop A Fund (39112) Amount Budgeted: 0
Sale of Prop A Funds to City of Industry 0
Transfer In - Prop C Fund (39113) Amount Budgeted: 0
Transfer In - Int. Waste Mgt Fd (39115)
Amount Budgeted:
62,001
Street Sweeping (001-5554-45501)
47,001
Storm Drainage (001-5554-45512)
15,000
Transfer In - Traffic Imp Fund (39116)
Amount Budgeted:
271,758
271,758
Transfer In - Prop A Safe Prks Fund (39123)
Amount Budgeted:
122,135
Youth Master Plan Implementation
87,135
Landscape Maintenance
35,000
Transfer In - CDBG Fund (39125)
Amount Budgeted:
0
ADA Improvements - Civic Center
0
Transfer In - COPS Fund (39126)
Amount Budgeted:
110,164
Law Enforcement Technician Position
85,164
DB Fingerprinting Program
25,000
Transfer In - Narc Asset Forfeiture Fd (39127)
Amount Budgeted:
119,418
Narcotics Deputy (STAR)
119,418
isfer In -JAG ARRA Fd (39129) Amount Budgeted:
Special School Patrols
Transfer In - EB Justice Grant Fd (39130) Amount
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY12-13
Special School Patrols
Fund Balance Reserves Amount Budgeted: 721,470 721,470
Economic Development Exp 315,194
Transfer -Out - LLADS 112,287
Transfer -Out - CIP 118,450
Emergency Generator 120,000
Dog Park 55,539
40
GENERAL FUND
EXPENDITURE
SUMMARY
41
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EXPENDITURE DETAIL
L• 1
SECTION &
DEPARTMENT
45
CITY OF DIAMOND BAR
COMMUNITY ADMINISTRATION
CITY OF DIAMOND BAR
Department - Legislative
• City Council
• City Attorney
• City Manager/City Clerk
49
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
LEGISLATIVE SERVICES
FY 2012-2013
Organization #: 001-4010 through 001-4030
DEPARTMENT INCLUDES: -
City Council - $162,629
City Attorney 285,000
City Manager/City Clerk's Office 1,018,554
LEGISLATIVE SERVICES
City Attorney
19.4%
City Council
11.1% .►'7--, �-
�\
7--
\
City Mgr/City Clerk's Office
69.5%
Total Department Expenditures - $1,466,183
50
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
Actual
Adjusted
Projected
Proposed
PERSONNEL SERVICES
1,006,801
1,006,980
1,103,124
1,022,593
SUPPLIES
2,146
3,500
3,000
2,500
OPERATING EXPENDITURES
73,518
165,190
193,390
87,090
PROFESSIONAL SERVICES
280,609
398,500
293,500
354,000
CAPITAL OUTLAY -
0
500
0
0
DEPARTMENTTOTAL
$1,363,074
$1,574,670
$1,593,014
$1,466,183
DEPARTMENT INCLUDES: -
City Council - $162,629
City Attorney 285,000
City Manager/City Clerk's Office 1,018,554
LEGISLATIVE SERVICES
City Attorney
19.4%
City Council
11.1% .►'7--, �-
�\
7--
\
City Mgr/City Clerk's Office
69.5%
Total Department Expenditures - $1,466,183
50
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
OPERATING EXPENDITURES
42110
Printing
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012.13
42112
Photography
Actual
Adjusted
Projected
Proposed
PERSONNEL SERVICES
Advertising
3,113
6,000
8,000
40010
Salaries
715,381
716,098
698,164
724,822
40020
Over -Time Wages
82
1,500
1,500
1,500
40030
Part Time Wages
11,775
750
750
-
40070
City Paid Benefits
9,227
14,395
14,276
13,839
40080
Retirement
116,423
130,883
229,304
119,665
40083
Worker's Comp. Exp.
7,635
9,976
- 9,969
10,611
40084
Short/Long Term Disability
3,292
3,844
3,844
4,148
40085
Medicare
11,586
10,589
10,576
10510
40090
Cafeteria Benefits
131,400
135,984
134,741
137,499
40099
Salary Savings
-
(17,039)
-
-
-
TOTALPERSONNEL
1,006,801
1,006,980
1,103,124
1,022,593
SUPPLIES
41200
Operating Supplies
1,529
2,500
2,000
- 2,500
41300
Small Tools & Equipment
617
1,000
1,000
-
TOTAL SUPPLIES
2,146
3,500
3,000
2,500
OPERATING EXPENDITURES
42110
Printing
134
-
-
-
42112
Photography
-
500
-
500
42115
Advertising
3,113
6,000
8,000
8,000
42125
Telephone
6,434.
5,200
5,200
5,700
42130
Rental/Lease of Equipment
1,251
1,700
1,700
1,700
42200
Equipment Maintenance
-
-
500
-
42315
Membership & Dues
2,469
3,800
2,850
3,800
42320-
Publications
4,545
7,450
- 5,100
7,450
42325
Meetings
3,944
3,600
3,600
1,000
42330
Travel -Conferences
22,919
28,000
22,000
28,000
42335
Travel -Mileage & Auto Allow
27,857
28,940
28,940
28,940
42340
Education & Training
469
3,000
500
2,000
42390
Elections
383
75,000
115,000
-
TOTAL OPERATING EXP.
73,518.
165,190
193,390
87,090
PROFESSIONAL SERVICES
44000
Professional Services
43,590
63,500
63,500
69,000
44020
Prof Svcs - General Legal
146,822
150,000
100,000
150,000
44021
Prof Svcs -Special Legal
4,171
35,000
10,000
35,000
44023
Prof Svcs - Sp Lgl-Code Enf
86,026
150,000
120,000
100,000
TOTAL PROF SVCS
280,609
398,500
293,500
354,000
CAPITAL
OUTLAY
46220
Furniture
-
500
-
-
500
DEPARTMENT TOTAL 1,363,074 1,574,670 1,593,014 1,466,183
51
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: CITY COUNCIL DIVISION NO. 4010
The City Council is the legislative and policy-making body for the City of Diamond Bar.
Five council members are elected at -large for four-year, overlapping terms of office.
The Council annually elects one of its members to serve as Mayor. The Mayor presides
over all Council meetings and is the ceremonial head of the City for official functions.
As Diamond Bar's elected representatives, the City Council expresses the values of the
electorate in keeping pace with viable community needs and for establishing the quality
of municipal services in the urban environment. The Council determines service levels
and revenue obligations through the adoption of an annual budget; authorizes City
contracts and expenditures; establishes City service and operating policies; and adopts
such regulatory measures as may be necessary for the mutual protection of the
community.
Council members also represent the City on various intergovernmental organizations to
achieve governmental cooperation, legislation, and programs that are consistent with
the needs of the community.
PERSONNEL
City Council Members 5.0
52
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
OPERATING EXPENDITURES
42110
Printing
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
-
-
Actual
Adjusted
Projected
Proposed
PERSONNEL SERVICES
Telephone -
2,565
2,700
2,700
40010
Salaries
46,473
44,760
43,865
44,760
40070
City Paid Benefits
1,967
5,944
5,825
5,850
40080
Retirement
6,456
6,624
11,480
5,986
40083
Worker's Comp. Exp.
358
358
351
358
40085
Medicare -
906
649
636
649
40090
Benefit Allotment
59,831
62,127
60,884
63,627
18,000
TOTAL PERSONNEL
115,991
120,462
123,041
121,229 -
SUPPLIES -
TOTAL OPERATING EXP.
29,316
-
41200
Operating Supplies
290
1,000
500
1,000
TOTAL SUPPLIES
290
1,000
500
1,000.
OPERATING EXPENDITURES
42110
Printing
134
-
-
-
42112
Photography
-
500
-
500
42125
Telephone -
2,565
2,700
2,700
2,700
42130
Rental/Lease of Equipment -
1,251
1,700
1,700
1,700
42315
Membership & Dues
135
300
350
300
42320
Publications -
-
200
100
200
42325
Meetings
1,245
1,100
1,100
1,000
42330
Travel -Conferences
- 6,796
16,000
10,000
16,000
42335
Travel -Mileage & Auto Allow
17,190
18,000
18,000
18,000
42340
Education & Training
-
-
-
-
TOTAL OPERATING EXP.
29,316
40,500
33,950
40,400
DIVISION TOTAL
145,597
161,962
157,491
162,629
53
TOTAL BUDGET
PERSONNEL SERVICES
CITY OF DIAMOND BAR
CITY COUNCIL (001-4010)
BUDGET DISCUSSION
FY12-13
$162,629
Personnel (40010-40093) Amount Budgeted: 121,229
City Council Members ($746/mo + Bene's) 5.00 CC
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 1,000
Misc Office Supplies 1,000
OPERATING EXPENDITURES
Photography (42112) Amount Budgeted: 500
Council Photos 500
Telephone (42125) Amount Budgeted: 2,700
Cell Phones (5@ $45/mo plus minutes) 2,700
Rental/Lease of Equipment (42130) Amount Budgeted: 1,700
Cable Modems 1,700
Membership & Dues (42315) Amount Budgeted: 300
ICSC 300
Publications (42320) Amount Budgeted: 200
CALPEEK 100
Misc 100
Meetings (42325) Amount Budgeted: 1,000
League, Chamber, Misc 1.000
Travel-Conferences(42330) Amount Budgeted: 16,000
League, CCCA, Nall League, SCAG, 16,000
Misc Sacramento trips, etc.
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 18,000
Auto Allowance - 300/mo X 5 18,000
Education & Training (42340) Amount Budgeted:
54
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: CITY ATTORNEY DIVISION NO. 4020
The City Attorney acts as the City's legal counsel, prepares resolutions, ordinances and
agreements; and advises the City Council and staff on all legal matters relating to the
operation of the municipal government. This service is provided through a contract with
the law offices of Jenkins & Hogin, L.L.P.
In addition to the general legal services provided by Jenkins & Hogin, L.L.P., the City
periodically has the need for legal service related to personnel issues and code
enforcement prosecution. The budgets for these services are contained with in this
Division.
Under special legal circumstances, the City may be required or choose to contract with
another firm. These services which are required in addition to the standard City
Attorney contract are also included within this division.
Also included in this division is the budget for the City Prosecutor for issues related to
code enforcement.
PERSONNEL
Total Positions 0.00
55
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
-
FY 2010-11
FY 2011.12
FY 2011-12
FY 2012.13
Actual
Adjusted -
Projected
Proposed
PROFESSIONAL SERVICES
44020 Prof Svcs -General Legal
146,822
150,000
100,000
-150,000
44021 Prof Svcs - Special Legal
4,171
35,000
10,000
35,000
44023 Prof Svcs - Sp Lgl Code Enf
86,926
150,000
120,000
100,000
TOTAL PROF SVCS
237,019
335,000_
230,000
285,000
DIVISION TOTAL 237,019 335,000 230,000 285,000
56
CITY OF DIAMOND BAR
CITY ATTORNEY (001-4020)
BUDGET DISCUSSION
FY12-13
AL BUDGET $285,000
PROFESSIONAL SERVICES
General Legal Svcs (44020) Amount Budgeted: 150,000
City Attorney 150,000
Special Legal Svcs (44021) Amount Budgeted: 35,000
Special Litigations 25,000
City Labor Attorney 10,000
Special Legal Svcs - Code Enf (44023) Amount Budgeted: 100,000
City Prosecutor, County Dist Atty, Misc. 100,000
57
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: CITY MANAGER / CLERK DIVISION NO. 4030
The City Manager/City Clerk's Office budget provides for continued administrative
direction to all operating divisions in compliance with the City's Municipal Code. This
division is responsible for the execution of Council policy and the enforcement of all
laws and ordinances.
The City Manager, in concert with the City Council, establishes policy, provides
leadership and implements efficient and effective services. The City Manager is the
director of all City personnel. As such, the Manager establishes and maintains
appropriate controls to ensure that all operating departments adhere to Council and
legally mandated policies and regulations. Additionally the Manager is responsible for
the preparation and administration of the annual budget.
The City Clerk has the statutory duty to record the official minutes of all City Council
meetings. The division maintains original resolutions and ordinances, is the responsible
for the management of all of the City records and is the custodian of the City seal. This
position also acts as the chief election officer for the City for municipal elections.
The City Clerk prepares all necessary documents for the City Council public hearings,
posts notices and copies of ordinances as required by law. The Clerk is also
responsible for the maintenance of the Municipal Code.
Administrative and clerical support to the City Council members is also provided through
the City Manager/City Clerk's office.
PERSONNEL
FULL TIME POSITIONS
City Manager
0.80
Assistant City Manager
0.90
Assistant to the City Manager
0.90
City Clerk
1.00
Sr. Management Analyst
1.00
Administrative Assistant
1.00
Senior Office Specialist
0.30
Total Full Time Positions
5.90
W
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012.13
Actual Adjusted Projected Proposed
PERSONNEL SERVICES
40010
Salaries
668,908
671,338
654,299
680,062
40020
Over -Time Wages
82
1,500
1,500
1,500
40030
Part -Time Wages
11,775
750
750
-
40070
City Paid Benefits
7,260
8,451
8,451
7,989
40080
Retirement -
109,967
124,259
217,824
113,679
40083
Worker's Comp. Exp.
7,277
- 9,618
9,618
1Q253
40084
Short/Long Term Disability
3,292
3,844
3,844
4,148
40085
Medicare
10,680
9,940
- 9,940
9,861
40090
Benefit Allotment
71,569
73,857
73,857
73,872
40099
Salary Savings
2,699
(17,039)
-
-
42330
TOTAL PERSONNEL
890,810
886,518
980,083
901,364
SUPPLIES
41200
Operating Supplies
1,239
1,500
1,500
1,500
41300
Small Tools & Equipment -
617
1,000
1,000
TOTAL SUPPLIES
1,856
2,500
2,500
1,500
OPERATING EXPENDITURES
42115
Advertising
3,113
8,000
8,000
8,000
42125
Telephone
3,869
2,500
2,500
3,000
42200
Equipment Maintenance
- -
-
500 '
-
42315
Membership & Dues
2,334
3,500
2,500
3,500
42320
Publications
4,545
7,250
5,000
7,250
42325
Meetings
2,699
2,500
2,500
-
42330
Travel -Conferences
16,123
12,000
12,000
12,000
42335
Travel -Mileage & Auto Allow
10,667
10,940
10,940
10,940
42340
Education & Training
469
3,000
500
2,000
42390
Elections
383
75,000
115,000
-
TOTAL OPERATING EXP.
44,202
124,690
159,440
46,690
PROFESSIONAL SERVICES
_
44000
Professional Services
43,590
63,500
63,500
69,000
TOTAL PROF SVCS
43,590
63,500
63,500
_ 69,000
CAPITAL OUTLAY
46220 Furniture - 500 - -
TOTAL CAPITAL OUTLAY - 500 - -
DIVISION TOTAL - 980,458 1,077,708 1,205,523 1,018,554
59
CITY OF DIAMOND BAR
CITY MANAGER / CLERK (001-4030)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET $1,018,554
PERSONNEL SERVICES
Personnel (40010-40093)
City Manager
Asst. City Manager
Asst. to City Manager
City Clerk
Sr. Management Analyst
Administrative Assistant
Senior Office Specialist
Amount Budgeted:
0.80 FT
0.90 FT
0.90 FT
1.00 FT
1.00 FT
1.00 FT
0.30 FT
5.90 FT
901,364
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 1,500
Misc Office Supplies 1,500
Small Tools & Equipment (41300) Amount Budgeted:
Misc Small Tools
OPERATING EXPENDITURES
Advertising (42115) Amount Budgeted: 8,000
Public hearing notices 8,000
Telephone (42125) Amount Budgeted: 3,000
Cell phones - CM, ACM, CC 3,000
Membership & Dues (42315) Amount Budgeted: 3,500
ICMA (3) CM/ACM/ATCM 3,500
SCAN NATOA (2) ACM/CM
MMASC (4) ACM/ATCM/SMA (2)
SGVCMA
ICSC (1) CM
SGVACM
CCAC, IIMC, Natl Notary Assn, Nat[
Parliamentarians
Publications (42320) Amount Budgeted: 7,250
CA Public Sector Directory, Various 750
City Attorney's Handbook from LOCC 2,500
West Code Updates 4,000
Page 2
Meetings (42325) Amount Budgeted:
Various
Travel -Conferences (42330) Amount Budgeted: 12,000
.1
CITY OF DIAMOND BAR
CITY MANAGER / CLERK (001-4030)
BUDGET DISCUSSION
FY12-13
Includes travel for City Mgr, ACM, MA 12,000
League, MMASC, CCCA, ICMA, ICSC, etc
League Election Conf., CCAC
Annl Conf., City Clerk's Annl Conf
,el -Mileage & Auto Allow (42335)
Amount Budgeted:
Misc Mileage Reimbursements
500
CM Auto Allowance ($500/mo)
6,000
ACM Auto Allowance ($250/mo)
3,000
City Clerk Auto Allow ($120/mo)
1,440
10,940
Education & Training (42340) Amount Budgeted: 2,000
2,000
Elections (42390) Amount Budgeted:
Election Svcs
assional Services (44000) Amount Budgeted: 69,000
Minute Secretary - City Council Minutes 8,000
Lobbying Svcs - Gonsalves $3,000/mo 36,000
Municode Supplement 10,000
Miscellaneous 15,000
CAPITAL OUTLAY
Furniture (46220)
Mise Furniture
61
CITY OF DIAMOND BAR
Department - Admin. & Support
• Finance
• Human Resources
• Information Systems
• General Government.
• Civic Center
• Public Information
• Economic Development
63
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
Administration and Support
FY 2012-2013
Organization #: 001-4060 through 001-4096
ADMINISTRATION AND SUPPORT
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
Actual
Adjusted
Projected
Proposed
.PERSONNEL SERVICES
$1,322,104
$1,203,958
$1,389,209
$1,443,775
SUPPLIES -
49,800
97,375
75,000
97,600
OPERATING EXPENDITURES
1,399,154
960,594
999,458
940,228
PROFESSIONAL SERVICES
929,812
640,304
617,176
684,700
CONTRACT SERVICES
50,805
646,929
636,804
49,100
CAPITAL OUTLAY
.9,927,106
8,263,267
8,262,267
149,500
. DEPARTMENT TOTAL
$13,678,781
11,812,427
$11,979,914
$3,364,903
DEPARTMENT INCLUDES:
Finance
$432,182
Human Resources
258,248
Information Systems
746,758
General Government
466,640
-
Civic Center
590,315
Public Information
555,565
Economic Development
31,5,194
ADMINISTRATION AND SUPPORT
Info Systems
Human Resources 22.2%
7.7%
o"iltI
Finance
12.8% I
General Gov[
4
13.9
Civic Center Public Information
17.5% Economic. Development
16.5%
9.4%
Total Department Expenditures - $3,364,903
64
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40030
Part-time Wages
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare/Social Security
40086
Post Retirement Benefits
40090
Benefit Allotment
40093
Benefit Adm/Unemployment
40095
Employee Severance
40099
Salary Savings
6,117
- TOTAL PERSONNEL
SUPPLIES
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
974,197
882,526
892,699
1,002,740
8,007
12,600
12,500
11,000
3,346
44,651
32,973
67,207
46,440
12,878
14,186
14,052
124,214
171,590
273,715
167,618
10,328
12,229
12,229
14,047
7,172
5,319
5,723
6,117
10,703
12,631
12,631
14,540
5,772
8,820
8,820
8,640
118,568
117,971
114,733
131,814
13,357
20,000
9,000
6,000
-
(97,257)
-
-
1,322,104
1,203,958
1,389,209
1,443,775
41200
Operating Supplies
34,875
78,875
57,700
72,500
41300
Small Tools & Equipment
2,166
1,800
1,600
1,300
41400
Promotional Supplies
12,759
16,700 -
15,700
23,800
TOTAL SUPPLIES
49,800
97,375
75,000
97,600
OPERATING
EXPENDITURES
42100
Photocopying
13,126
12,000
12,000
12,000
42110
Printing
22,882
25,400
30,900
25,600
42112
Photography
1,188
1,100
1,100
1,100
42113
Engraving Svcs
949
2,000
1,000
2,000
42115
Advertising
28,252
31,600 -
39,000
32,100
42120
Postage
71,852
76,100
76,100
78,950
42121
Mailing Services
-
500
500
-
42125
Telephone
41,035
31,000
30,830
28,800
42126
Utilties
39,420
108,000
108,000
181,200
42128
Banking Charges
10,946
10,500
10,500
10,500
42129
Banking Chgs-LOC Fees
195,793
58,785
58,000
-
42130
Rental/Lease of Equipment
877
500
500
500
42140
Rental/Lease of Real Prop
634,139
173,496
201,000
40,300
42200
Equipment Maintenance
5,662
13,000
13,000
7,000
42205
Computer Maintenance
194,475
161,975
161,975
188,675
42210
Maint. of Grounds/Bldgs
37,047
140,258
143,058
171,408
42310
Fuel
2,449
3,500
3,500
3,500
.42315
Membership & Dues
54,973
51,325
51,375
53,700
42320
Publications
3,675
2,790
2,740
2,940
42325
Meetings
6,302
14,160
13,060
38,410
42330
Travel-Conferences/Research
7,430
12,200
12,000
13,500
42335
Travel -Mileage & Auto Allow
5,824
8,720
7,720 -
9,320
42340
Education & Training
2,835
8,025
8,200
25,025
42341
Employee Tuition Reimb
5,430
6,000
6,000
6,000
42345
Pre -Employment Screening
6,601
3,960
4,200
-4,500
42346
Misc Employee Benefits
1,599
1,200
1,200
1,200
42347
Employee Recognition Pgm
3,219
2,000
2,000
2,000
42395
Misc Expenditures
1,174
500
-
-
TOTAL OPERATING EXP-
1,399,154
960,594
999,458
940,228
65
PROFESSIONAL SERVICES
44000
Professional Services
844,143
555,264
528,376
593,900
44010
Prof Svcs-Acctg & Auditing
45,346
43,000
43,000
45,000
44030
Prof Svcs -Data Processing
40,323
42,040
45,800
45,800
TOTAL PROF SVCS
929,812
640,304
617,176
684,700
CONTRACT SERVICES
45000
Contract Services
50,805 -
646,929
636,804
49,100
TOTAL CONTRACT SVCS.
50,805
646,929
636,804
49,100
CAPITAL OUTLAY
46200
Office Equipment
-
500
-
500
46220
Furniture/Fixtures
-
1,375,000
1,375,000
140,000
46230
Computer Equip -Hardware
1,263
183,500
.183,500
1,000
46235
Computer Equip -Software
38,158
1,000
1,000
1,000
46240
Communications Equip
46250
Misc Equipment
-
1,000
500
7,000
46305
Real Estate Acquisition
9,887,685
-
-
-
46310
Bldg Improvements -Civic Ctr
-
6,702,267
6,702,267
-
9,927,106
8,263,267
8,262,267
149,500
DEPARTMENT TOTAL
$13,678,781
$11,812,427
$11,979,914
$3,364,903
DIVISION TITLE: FINANCE
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION NO. 4050
The .Finance Division provides accounting control over assets, revenues, receivables
and maintains budgetary control over all City funds. This department is responsible for
the proper receipt, custody and disbursement of all City funds.
The Finance Division processes all financial transactions of the City. Specific activities
include accounts payable, cash receipts, payroll, fixed assets, budget maintenance,
audits, financial reporting, and the refinements and maintenance of the general
accounting system.
The Finance Division is also responsible for the safety, liquidity and maximization of the
yields of the City's financial resources.
In conjunction with the payroll function, the Finance Division is responsible for the
administration of the personnel function. This includes benefit administration, personnel
review and salary adjustments.
PERSONNEL
FULL TIME POSITIONS
Finance Director
0.85
Sr. Accountant
0.95
Accounting Tech
1.20
Total Positions 3.00
67
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
SUPPLIES
41200
Operating Supplies
FY 2010-11
FY 2011.12
FY 2011-12
FY 2012-13
41300
Small Tools & Equipment
Actual
Adjusted
Projected
Proposed
PERSONNEL SERVICES
TOTAL SUPPLIES
1,401
2,000
1,300
40010
Salaries
247,175
212,295
214,968
267,514
40020
Over -Time Wages
845
1,000
1,000
1,000
40030
Part Time Wages
260
11,678
-
-
40070
City Paid Benefits
3,156
3,717
5,025
3,962
40080
Retirement
36,836
41,981
46,512
44,718
40083
Worker's Comp. Exp.
2,009
1,815
1,815
2,140
40084
Short/Long Term Disability
1,180
1,391
1,795
1,632
40085
Medicare
3,574
3,295
3,295
3,879
40090
Benefit Allotment
31,246
37,238
34,000
37,368
40099
Salary Savings
4,971
(97,257)
-
-
PROFESSIONAL SERVICES
TOTALPERSONNEL
326,021
217,153
308,410
362,212
SUPPLIES
41200
Operating Supplies
1,292
1,700
1,200
1,500
41300
Small Tools & Equipment
109
300
100
300
TOTAL SUPPLIES
1,401
2,000
1,300
1,800
OPERATING EXPENDITURES
42110
Printing
1,108
1,500
1,500
1,500
42125
Telephone
260
520
350
520
42315
Membership & Dues
595
850
900
1,200
42320
Publications
-
200
-
200
42325
Meetings
87
200
100
- 450
42330
Travel -Conferences
358
3,000
1,500
4,000
42335
Travel -Mileage & Auto Allow
1,563
3,200
2,200
3,300
42340
Education & Training
1,000
1,500
- 1,675
2,000
TOTAL OPERATING EXP.
4,971
10,970
8,225
13,170
PROFESSIONAL SERVICES
44000
Professional Services
71,690
78,300
70,000
30,000
44010
Prof Svcs-Acctg & Auditing
- 24,750
23,000
23,000
25,000
TOTAL PROF SVCS
96,440
101,300
93,000
55,000
DIVISION TOTAL 428,833 331,423 410,935 432,182
CITY OF DIAMOND BAR
FINANCE DIVISION (001-4050)
BUDGET DISCUSSION
FY 12-13
TOTAL BUDGET $432,182
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 362,212
Full Time
Finance Director
0.85 FT
Senior Accountant
0.95 FT
Accounting Technician
1.20 FT
CMTA
3.00 FT
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 1,500
Miscellaneous Office Supplies 1,500
Small Tools and Equipment (41300) Amount Budgeted: 300
Miscellaneous 300
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 1,500
Printing of Forms & CAFR 300
Printing of Budget 600
Printing of Checks & Forms 600
Telephone (42125) Amount Budgeted: 520
Cell Phone Allow - Fin Director 520
Membership & Dues (42315) Amount Budgeted: 1,200
GFOA 600
CMTA 200
APTUSC 200
CSMFO 200
Publications (42320) Amount Budgeted: 200
FLSA Publications, GFOA Publications, 100
GASB Info 100
tings (42325) Amount Budgeted: 450
Misc-CSMFO, etc. - 450
Travel -Conferences (42330)
Amount Budgeted: 4,000
GFOA - Location TBD
2,000
CSMFO
750
CMTA
750
Pentamation -
500 -
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,300
Misc 300
Auto Allowance - Finance Director 3,000
Education & Training (42340) Amount Budgeted: 2,000
PERS Update, FLSA Updates, GASB Trng 2,000
CITY OF DIAMOND BAR
FINANCE DIVISION (001-4050)
BUDGET DISCUSSION
FY 12-13
Page 2
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted: 30,000
CAFR Info
1,500
G FOA Award Program -
500
Finance Special Projects
25,000
Prof Svcs-Acctg & Auditing (44010)
Amount Budgeted: 25,000
Audit Contract
25,000
70
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: HUMAN RESOURCES DIVISION NO. 4060
The Human Resources Division provides for the management of personnel services.
Primary functions include the development, modification and management of all
employee recruitment, classifications, compensation, education/training and employee
relations. Some of these functions are further enhanced and/or developed through the
City's Employee Relations Committee (ERC) which serves as an advisory board to the
City Manager on administrative matters that impact the workforce. It is the mission of
the ERC to promote a healthy work environment for the employees of the City of
Diamond Bar by creating and supporting a calendar of educational, social, and
community building events to better connect employees within the civic community and
the wider community, to nurture positive relations between all employees, and to
stimulate continuous growth in the sense of well-being of the City of Diamond Bar work
force.
PERSONNEL
FULL TIME PERSONNEL
Assistant City Manager 0.05
Human Resources Technician 1.00
Total FT Positions .1.05
PART TIME PERSONNEL - BENEFITTED
Human Resources Manager 1.00
Total PT Positions 1.00
71
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
OPERATING EXPENDITURES
42110
-
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
42115
Advertising
Actual
Adjusted
Projected
Proposed
PERSONNEL
SERVICES
360
360
360
360
40010
Salaries
113,074
104,166
111,666
139,717
40020
Over Time Wages
-
100
-
-
40030
Part -Time Wages
(317)
1,700
1,700
-
40070
City Paid Benefits
1,344
1,134
1,134
2,374
40080
Retirement
19,105
24,882
43,618
23,355
40083
Worker's Comp. Exp.
1,008
727
727
1,224
40084
Short/Long Term Disability
549
- 476
476
852
40085
Medicare
1,595
1,130
1,130
2,026
40090
Benefit Allotment
12,394
9,750
9,750
22,320
40093
Benefits Administration
1,385
20,000
6,000
6,000
TOTALPERSONNEL
150,137
162,365
174,501
197,868
SUPPLIES
44000
41200
Operating Supplies
168
1,000
1,000
A,D00
41400
Promotional Supplies
-
1,500
1,500
1,500
TOTAL SUPPLIES
168
2,500
2,500
- 2,500
OPERATING EXPENDITURES
42110
Printing
219
400
400
600
42115
Advertising
2,117
2,500
4,000
3,000
42125
Telephone
360
360
360
360
42315
Membership & Dues
1,050
4,200
- 4,200
5,000
42320
Publications
200
850
1,000
1,000
42325
Meetings
119
1,700
1,700
1,700
42330.
Travel -Conferences
1,295
2,500
2,500
2,800
42335
Travel-Mileage/Auto Allow
720
720
720
1,220
42340
Education&Training
234
.3,500
3,500
20,000
42341
Employee Tuition Reimb
5,430
6,000
6,000
6,000
42345
Pre -Employment Screening
6,601
3,960
4,200
4,500
42346
Misc Employee Benefits
1,599
1,200
1,200
1,200
42347
Employee Recognition Prgm.
3,219
2,000
2,000
2,000
TOTAL OPERATING EXP.
23,163
29,890
31,780
49,380
PROFESSIONAL SERVICES
44000
Professional Services
5,752
8,000
8,000
8,500
TOTAL PROF SVCS
5,752
8,000
8,000
8,500
DIVISION TOTAL 179,220 202,755 216,781 258,248
72
CITY OF DIAMOND BAR
HUMAN RESOURCES DIVISION (001-4060)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET $258,248
PERSONNEL SERVICES
Personnel (40010-40095) Amount Budgeted: 197,868
Full Time
Asst. City Manager 0.05 FT
Human Resources Manager- 3/4 Time 0.75 FT
Human Resources Technician 1.00 FT
1.80 FT
SUPPLIES
Operating Supplies (41200) Amount Budgeted:
Miscellaneous office supplies
Employee Recognition Program -
certificates, plaques, watches, service pins,
pen sets, etc
1,000
1,000
1,500
1,500
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 600
Personnel Rules & Regulations 600
Re -printing and update - -
Advertising (42115) Amount Budgeted: 3,000
Employment Advertising 3,000
Telephone (42125) Amount Budgeted: 360
Cell Phone - HR Mgr ($30/mo) 360
Membership & Dues (42315) Amount Budgeted: 5,000
.. LCW - ERC (Consortium Membership)
4,000
SCPMA
100
PELRAC/NPERL.A
200
SHRM
180
SCPLRC (Agency membership)
100
IPMA-HR
400
Publications (42320) Amount Budgeted:
1,000 '
JJ Keller & Associates (Labor Law Posters) -
400
Top Health Wellness Publications
600
Meetings (42325) Amount Budgeted:
1,700
Quarterly Employee Training Meetings
- 1,000
Interview Panels
700
73
CITY OF DIAMOND BAR
HUMAN RESOURCES DIVISION (001-4060)
BUDGET DISCUSSION
FY12-13
Page 2
Travel -Conferences (42330) Amount Budgeted: 2,800
CALPELRA Annual Conference 1,500
LCW Annual Conference 500
CalPERS Annual Conference 600
SCPMA Annaul Conference 200
Travel-Mileage/Auto Allowance (42335) Amount Budgeted: 1,220
Auto Allowance - HR Manager ($90/mo) 1,080
Milage Reimbursement -HR Technician 140
Education & Training (42340) Amount Budgeted: 20,000
Mandatory Harassment Training, General
Training, Customer Service/Front Counter
Training, FLSA Training, Workplace
Violence, CITYWIDE TRAINING 20,000
Employee Tuition Reimbursement (42341) Amount Budgeted: 6,000
Citywide Account ($1,500/Employee) 6,000
Estimated Participation: 4 Employees
Pre-employment Screening (42345) Amount Budgeted: 4,500
Live Scan (Fingerprinting) 1,500
Fingerprinting for Contract Class Instructors 1,000
Pre -Employment Physicals 2,000
Regular Staff
Recreation Part Time Staff
Park Maint Part Time Staff
Misc Employee Benefits (42346) Amount Budgeted: 1,200
Section 125 Benefits - Admin Charges 1,200
Employee Recognition Program (42347) Amount Budgeted: 2,000
Employee Appreciation Event/Recognition
Program 2,000 -
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted:
8,500
Bilingual Pay Testing Svcs
1,500
As Needed Human Resources Svcs
1,000
Background Investigations
2,000
Temp Clerical Svcs - various departments
4,000
74
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: INFORMATION SYSTEMS DIVISION NO. 4070
The Information Systems division provides ongoing technical and software support to all
the departments of the City.
The Division is also responsible for the enhancement and managing the City's
information technology activities including the evaluation, procurement, and
maintenance of computer/network systems and software.
This fiscal year, the division will continue to provide Geographical Information Systems
(GIS) Solutions and Support to the City's staff and the residents including the web using
E -Government technologies.
PERSONNEL
FULL TIME PERSONNEL
Info Systems Director 0.85
Network/Systems Admin 0.95
IS Support Tech 0.90
Total Positions 2.70
75
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
OPERATING EXPENDITURES
42125
Telephone
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
42205
Computer Maintenance
Actual
Adjusted
Projected
Proposed
PERSONNEL
SERVICES
3,337
-
-
_
40010
Salaries
318,076
295,351
295,351
301,260
40020
Over -Time Wages
972
5,500
5,500
1,500
40070
City Paid Benefits
3,149
3,708
3,708
3,593
40080
Retirement
52,154
54,640
95,783
50,359
40083
Worker's Comp. Exp.
4,659
4,348
4,348
4,435
40084
Short/Long Term Disability
1,713
1,802
1,802
1,838
40085
Medicare
4,552
4,283
4,283
4,368
40090
Benefit Allotment
33,924
32,886
32,886
33,696
TOTAL PERSONNEL
419,199
402,518
443,661
401,048
SUPPLIES
790,283
41200
Operating Supplies
13,557
13,000
14,500
15,500
41300
Small Tools & Equipment
2,013
1,000
1,000
1,000
TOTAL SUPPLIES
15,570
14;000
15,500
16,500
OPERATING EXPENDITURES
42125
Telephone
4,419
3,400
3,400
2,400
42205
Computer Maintenance
194,475
161,975
161,975
188,675
42210
MaintofGrounds/Buildings
3,337
-
-
_
42315
Membership & Dues
1,605
1,650
1,650
1,660
42320
Publications
217
390
390
390
42325
Meetings
1,194
1,260
1,260
1,260
42330
Travel -Conferences
4,163
4,200
_
4,200
4,200
42335
Travel -Mileage & Auto Allow
3,071
3,200
3,200
3,200
42340
Education & Training
1,131
2,525
2,525
2,525
Computer Equip -Software
TOTAL OPERATING EXP.
213,612
178,600
178,600
204,310
PROFESSIONAL SERVICES
44000
Professional Services
44,908
69,000
69,000
47,500
44030
Prof Svcs -Data. Processing
40,323
42,040
45,800
45,800
TOTAL PROF SVCS
85,231
111,040
114,800
93,300
CONTRACT SERVICES
45000
Contract Services
17,250
31,050
31,050
28,600
TOTAL CONTRACT SVCS.
17,250
31,050
31,050
28,600
CAPITAL
OUTLAY
46220
Office Equipment -Furniture
-
500
-
500
46230
Computer Equip -Hardware
1,263
1,500
1,500
1,000
46235
Computer Equip -Software
38,158
1,000
1,000
1,000
46250
Misc Equipment -
-
500
500
500
39,421
3,500
3,000
3,000
DIVISION TOTAL
790,283
740,708
786,611
746,758
CITY OF DIAMOND BAR
INFORMATION SYSTEMS (4070)
BUDGET DISCUSSION
FY 12-13
TOTAL BUDGET 746,758
PERSONNEL SERVICES
Personnel (40010-40093)
Full Time:
Info Systems Director
Network/Systems Administrator
IS Support Technician
SUPPLIES
Amount Budgeted:
0.85 FT
0.95 FT
0.90 FT
2.70 FT
401,048
Supplies (41200)
Amount Budgeted: 15,500
Office Supplies
1,000
Toner for Printers
13,500
Ultrium Tapes & Cleaning Tapes
- 500
Mixed Transfer Media
500
Small Tools & Equipment (41300) Amount Budgeted: 1,000
Departmental Cable/Network Tools 250
Water Monitoring for around AC units & Fire Suppression 250
Spare Computer Parts 500
OPERATING EXPENDITURES
Telephone (42125) Amount Budgeted: - 2,400
Wireless cards (Remote Access & Support) (2) 1,360
Telephone System Support (Programming)
Cell Telephone reimbursement (2) 1,040
Computer Maintenance (42205) Amount Budgeted: 188,675
Software Maintenance: ,
Departmental Applications
Municipal Software (CityView-Dev. Svcs w/Portal)
24,500
Finance - Pentamation - PLUS and GRS
28,500
Document Imaging - Fortis (CM)
7,000
Recreation -Vermont Systems RecTrac
5,000
Scala (DBTV3, Kiosk)
3,500
Pagemaker, Illustrator, Photoshop, etc.
1,500
Micro -paver, Mr. Sid, Time Tracker
600
City Clerk- FastTrack (ggone software)
500
E -Government
Verisign SSL certs (renewal 3 sites x2 domains)
6,000
eEye (Secure IIS) (3 Sites)
1,000
Domain Name Registration(WWW domains -4)
200
Domain Name Registration (.Gov Domain)
125
Domain Names (DBC - New)
200
Parcel Quest -
1,100
WebTrends
700
DataQuick
2,700
GIS Maintenance (ESRI - 40% in Fund 113)
6,600
77
CITY OF DIAMOND BAR
INFORMATION SYSTEMS (4070)
BUDGET DISCUSSION
. FY 12-13
Page 2
Telephone -
17,000
Message on Hold Recordings
900
Network/Utilities
4,000
Microsoft Annual Enterprise Software Agreement
21,500
TracklT (Knowledge Base & Maint)
3,000
TracklT (Deploy)
700
eEye (IRIS)
300
Anixis (UAF)
200
GFI Languard
450
Disk Defragmentation (Workstations)
1,000
Server and Desktop Imaging software
1,350
Symantec BackupExec
6,900
Diskeeper Maintenance (Servers)
1,900
Orion Solarwinds Engineer (1yr Maint.)
1,300
Altima (NetZoom)
400
Trendmicro Anti -Virus (e-mail)
2,500
Barracuda - Annual Software Maint
2,000
Symantec Recovery Server (25 Servers)
4,200
GovIS (Contract Mgmt Software)
3,000
Retina -Annual Maint.
2,500-
M86- Web Management & Reporting (SW)
2,800
M86 -Web Marshal
2,500
Automate -Annual Maint
1,200
Hardware Maintenance:
Cisco Network Equipment (part in 118)
17,000
F5 - VPN
2,500
FATPipe - Load Balancers
4,000
Barracuda (HW Maint.)
2,500
Hewlett Packard Tape Libraries (Qty. 2) -
7,500
Fluke Annual Maint
850
M86 R3000 - HW (2)
900
'HP Server Extended Support (Servers)
2,200
Hewlett Packard IP Console (2)
900
Membership and Dues (42315) Amount Budgeted: 1,660
MISAC (ACM, Dir, Network Engr_) 750
MISAC (Best Practices Department Review) 150
ISC2 & Information Systems Security Assoc (ISSA) 200
Computer Security Institute 180
ASIS (Information Security) 120
ISACA 150
PMI (Management) 110
Publications (42320) Amount Budgeted: 390
Windows IT Pro/Outlook/Exchange 195
Windows IT Security Newsletter 195
Meetings (42325) Amount Budgeted: 1,260
City Staff Training (4 to 6 Events Per Year) 660
GIS -Monthly Meetings 300
MISAC - Monthly Meeting 300
i
CITY OF DIAMOND BAR
INFORMATION SYSTEMS (4070)
BUDGET DISCUSSION
FY 12-13
Page 3
Travel -Conferences (42330)
Amount Budgeted: 4,200
MISAC Annual Conference (1)
1,350
RSA Security Conference (1)
1,250
OTC West (1)
600
ESRI - Users conference (1)
1,000
Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 3,200
Auto Allowance - IS Director 3,000
Misc Mileage costs for IS Tech's 200
Education and Training (42340) Amount Budgeted:
On -Line Microsoft Training (HALO Annual Subscription) 525
Microsoft/Prometric Education/Exam Vouchers 1,250
Cisco/PearsonVue Education/Exam Vouchers 750
PROFESSIONAL SERVICES' -
Professional Services (44000) Amount Budgeted: 47,500
Microsoft Support 2,500
CityView Consulting (Go -Live) 6,000
GIS Consulting (Comdyn) 27,000
Network Engineering & Security Consulting (ComDyn) 12,000
Prof Svcs - Data Processing (44030) Amount Budgeted:
45,800
TelePacific (7 MB Data Line - Source 1)
9,000
Time Warner (10M Data line - Source 2)
12,000
Gov Partners Hosting
11,000
Web Off -Site Hosting
1,800
Internet Streaming Svcs (Granicus)
12,000
CONTRACT SERVICES
Contract Services (45000) Amount Budgeted:
28,600
Service Contract- Printers PM Service (City Wide)
9,000
123Stat (Webtrac monitoring)
2,500
McAfee Hacker Safe Security testing
2,000
Off -Site Storage of Backup Tapes
9,500
ESRI - Online GIS Data Services
600
Phone System Support & Maint
5,000
CAPITAL OUTLAY
Office Furniture (46220)
Amount Budgeted:
500
Misc Furniture (Cabinets, shelves, etc.)
500 _
Computer Equipment -Hardware (46230)
Amount Budgeted:
1,000
Health or Safety Ergonomic Devices
1,000
Computer Equipment -Software (46235)
Amount Budgeted:
1,000
Misc Software
1,000
Miscellaneous Equipment (46250)
Amount Budgeted:
500
Misc Equipment
500
79
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: GENERAL GOVERNMENT DIVISION NO. 4090
This division provides funds for the operating, rental and general operation of City Hall.
Included in this are items which cannot be specifically identified as one division's
expenditure, such as utilities, duplicating, postage, etc. This division provides for the
purchase of general office furniture and equipment.
PERSONNEL
Total Positions 0.00
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
PERSONNEL SERVICES
40086 Post Retirement Benefits
40093 Benefits Adm/Unemploymt
TOTAL PERSONNEL
SUPPLIES
8,820
41200
Operating Supplies
41300
Small Tools & Equipment
41400
Promotional Supplies
17,744
TOTAL SUPPLIES
FY 2010.11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
5,772
8,820
8,820
8,640
11,972
-
3,000 - -
- -
17,744
.8,820
11,820
8,640
17,559
20,000
20,000
20,000
44
500
500
-
1,577
4,000
3,000
4,000
19,180
24,500
23,500
24,000
OPERATING EXPENDITURES
42100
Photocopying
13,126
12,000
12,000
12,000
42110
Printing
6,909
7,500
9,000
7,500
42113
Engraving Svcs
949
2,000
1,000
2,000
42120
Postage
26,562
28,000
28,000
28,500
42121
Mailing Services
-
500
500
-
42125
Telephone
34,197
25,000
25,000
25,000
42128
Banking Charges
10,946
10,500
- 10,500
10,500
42129
Banking Chgs-Bond Fees
_ 195,793
58,785
58,000
-
42130
Rental/Lease of Equipment
877
500
500
500
42140
Rental/Lease of Real Prop
634,139
173,496
201,000
40,300
42200
Equipment Maintenance
5,606
13,000
13,000
7,000
42210
Maint. of Grounds/Bldgs
5,015
4,200
7,000
3,000
42310
Fuel
2,449
3,500
3,500
3,500
42315
Membership & Dues
49,853
42,550.
42,550
42,550
42320
Publications
1,419
1,350
1,350
1,350
42325
Meetings
4,902
11,000
10,000
35,000
42330
Travel -Conferences
164
-
-
-
42395
Misc Expenditures
1,174
500
-
-
TOTAL OPERATING EXP.
994,080
394,381
422,900
218,700
PROFESSIONAL SERVICES
44000
Professional Services
194,850
169,800
169,800
194,800
44010
Prof Svcs-Acctg & Auditing
20,596
20,000
20,000
20,000
TOTAL PROF SVCS
215,446
189,800
189,800
214,800
CAPITAL OUTLAY
46250 Misc Equipment
DIVISION TOTAL
500 500
500 500
1,246,450 618,001 648,020
11
CITY OF DIAMOND BAR
GENERAL GOVERNMENT (001-4090)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET $466,640
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 8,640
Health Benefit - Retiree Medical ($120/Mo-6 Retirees) 8,640
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 20,000
General Supply Room Supplies 8,000
Copy Paper - 8,000
Kitchen - 4,000
Small Tools & Equipment (41300) Amount Budgeted: -
Misc
Promotional Supplies (41400) Amount Budgeted: 4,000
City Pins 2,000
City Tiles 2,000
OPERATING EXPENDITURES
Photocopying (42100)
Amount Budgeted:
12,000
Xerox copy charges
12,000
Printing (42110)
Amount Budgeted:
7,500
Printing of stationery, envelopes,
7,500
Blueprint Reproduction
Engraving Svcs (42113)
Amount Budgeted:
2,000
Engraving of tiles, plaques etc
2,000
Postage (42120)
Amount Budgeted:
28,500
City-wide postage charges including Fed -Ex
28,500
Mailing Services (42121)
Amount Budgeted:
-
Special City wide mailings
-
Amount Budgeted: 25,000
City Hall Phones 25,000
Banking Charges (42128) - Amount Budgeted: 10,500
Banking Fees 10,500
Banking Charges - LOC Fees (42129) Amount Budgeted: -
$250per Transaction -2/mo -
Trustee Fees -
Remarketing Fees
Letter of Credit Fees -
Rental/Lease of Equipment (42130) Amount Budgeted:
Water/Coffee Equipment
PN
500
CITY OF DIAMOND BAR
GENERAL GOVERNMENT (001-4090)
BUDGET DISCUSSION
FY12-13
Page 2
RentaUl-easeof Real Prop (42140) Amount Budgeted: 40,300
Storage Unit Rents 16,000
AQMD Facilities Lease 24,300
($2,000/mo. for 6 mos., $2,050/mo for 6 mos.) -
DB Center Lease (Principal) Payments
DB Center Lease (Interest) Payments
Equipment Maintenance (42200)
Amount Budgeted:
-
7,000
Pool Cars
500
2,000
1,000
Blueprint Machine Maintenance
1,500
2,000
25,000
Office Equipment Maintenance
-
3;000
Professional Services (44000) Amount Budgeted:
194,800
Property Tax Admin - LA County
135,000
Maint. of Grounds/Bldgs (42210)
Amount Budgeted:
Bank Courier Services
3,000
Live Plants (Annual Cost)
25,000
3,000
25,000
Fuel (42310) -
Amount Budgeted:
Sales Tax & Transfer Tax Auditing Svcs.
3,500
Pool Vehicles
3,500
Membership & Dues (42315)
Amount Budgeted:
42,550
League of California Cities
15,500
CCCA
3,650
SGVCOG
5,000
NLC
4,500
SCAG
4,900
Four Corners Trans Coalition`*
5,000
WCCA
2,000
Misc
- 2,000
Note:SGVCOG total dues are $23,150 (GF - $5,000, AQMD - $7,000, Prop C - $11,150)
Publications (42320) Amount Budgeted: 1,350
Misc 1,000
Newspapers 350
Meetings (42325) Amount Budgeted:
35,000
Supplies for City council meetings, task force mtgs
5,000
Coffee Supplies
500
Delegations
1,000
Legislative Dinners
1,500
Contract Cities
25,000
Misc Meetings
2,000
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted:
194,800
Property Tax Admin - LA County
135,000
AV Svcs - City Council Meetings
5,000
Bank Courier Services
4,800
Misc
25,000
DBC Technology Review Consultant -
25,000
Prof Svcs-Acctg & Auditing (44010) Amount Budgeted:
20,000
Sales Tax & Transfer Tax Auditing Svcs.
20,000
CAPITAL OUTLAY -
Misc Equipment (46250) Amount Budgeted: 500
Misc 500
m
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: CIVIC CENTER
DIVISION NO. 4090
The Civic Center Division has been set up to account for expenditures related to the
operation of the new building. This includes the budget for the utilities, maintenance
and parttime salaries related to both City Hall and the new County Library.
PERSONNEL
FULL TIME PERSONNEL
Parks & Maint Superintendent 0.10
Parks & Maint Supervisor 0.20
Parks & Maint Insp/Tech 0.10
Total FT Positions 0.40
PART TIME POSITIONS
Full Year — Both City Hall & Library,
.
Facility Attendant 1
2.00
Facility Attendant 11
1.00
Maintenance Worker 1
3.00
Maintenance Worker II
1.00
Total PT Positions
7.00
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
SUPPLIES
41200
Operating Supplies
FY 2010-11 FY 2011-12
FY 2011-12
FY 2012-13
32,000
Actual Adjusted
Projected
Proposed
PERSONNEL SERVICES
- -
-
EXPENDITURES
40010
Salaries
- -
-
42125
40020
Over -Time Wages
- - -
- -
-
40030
Part -Time Salaries'
- 32,973
32,973
67,207
40070
City Paid Benefits
- -
-
136,058
40080
Retirement
- -
-
69,395
40083
Worker's Comp. Exp.
- -
-
40084
Short/Long Term Disability
- -
-
Professional Services
40085
Medicare
- -
-
40090
Benefit Allotment
- -
-
1,500
CONTRACT SERVICES
TOTAL PERSONNEL
- 32,973
32,973
67,207
SUPPLIES
41200
Operating Supplies
-
40,675
15,000
32,000
TOTAL SUPPLIES
-
40,675
15,000
32,000
OPERATING
EXPENDITURES
42125
Telephone
1,280
1,200
1,200
-
42126
Utilities
39,420
108,000
108,000
181,200
42210
Maint. of Grounds/Bldgs
28,695
136,058
136,058
168,408
TOTAL OPERATING EXP.
69,395
245,258
245,258
349,608
PROFESSIONAL SERVICES
44000
Professional Services
346,128
23,588
5,000
1,500
TOTAL PROF SVCS
346,128
23,588
5,000
1,500
CONTRACT SERVICES
45000
Contract Services
21,555
552,254
552,254
-
45010
CS -Security
-
-
-
_
45300
CS -Community Svcs
-
50,125
40,000
-
TOTAL CONTRACT SVCS.
21,555
602,379
592,254
-
CAPITAL
OUTLAY
46220
Furniture/Fixtures/Tele
-
1,375,000
1,375,000
140,000
46230
Computer Equip -Hardware
-
182,000
182,000
-
46305
Real Estate Acquistion
9,887,685
-
-
-
46310
Building Improvements
-
6,702,267
6,702,267
-
9,887,685
8,259,267
8,259,267
140,000
DIVISION TOTAL
10,324,763
9,204,140.
9,149,752
590,315
CITY OF DIAMOND BAR
CIVIC CENTER (001-4093)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET $590,315
PERSONNEL SERVICES
Personnel (40010-40093)
Full Time
Parks and Maintenance Supeintendent
Parks and Maintenance Supervisor
Parks & Maint Insp/Tech
PartTime
Full Year - Both City Hall & Library
Facility Attendant 1 (728 hrs) (Step D)
Facility Attendant II (728 hrs) (Step D)
Maintenance Worker 1 (2340 hrs) (Step D)
Maintenance Worker II (780 hrs) (Step D)
Amount Budgeted:
.10 FT
.20 FT
.10 FT
.40 FT
2.00 PT
$9,639
1.00 PT
$12,835
3.00 PT
$30,982
1.00 PT
$13,751
7.00 PT
$67,207
67,207
OPERATING EXPENDITURES
Amount Budgeted:
Operating Supplies (41200)
Amount Budgeted: 32,000
Cleaning/Restroom Supplies
20,000
Electrical/Lighting Supplies
5,000
- Hardware Supplies
5,000
Painting Supplies
1,000
Glass Repair
1,000
Replacement Flags -- every 3 months
3,500 -
Utilities (42126) Amount Budgeted: 181,200
Electricity -- $14,000/mo 168,000
Water -- $500/mo 6,000
Gas-$600/mo - 7,200
Maint. Grounds/Bldgs (42210)
Amount Budgeted:
168,408
Building Maintenance Contract
78,000
1st Floor 6 days/wk @ $1800/mo
21,600
2nd Floor 5 days/wk @ $1600/mo
19,200
Full Time Porter 6 days/wk @ $3100/mo
37,200
Gateway Corporate Center Association Dues
21,408
Elevator Inspections/Repairs
.15,000
Landscape Maintenance Contract
11,000
HVAC Maintenance and Repair
13,400
Bear State (Equipment Service)
6400
Johnson (Computer Control Service)
7000
Carpet Cleaning (Quarterly) - 1st & 2nd Floor
10,000
Electrical Services
4,000 -
Indoor Plant Maintenance -1st & 2nd Floors
6,500
Pest Control Services
2,300
Roofing Maintenance/Service
1,800
Security/Panic Button Monitoring Service
1,500
Parking Lot Lighting Monthly Maintenance
1,500
Pressure Washing Service
1,000
Doors, Locks, & Keys
500
Backflow Inspections/Repairs
500
CITY OF DIAMOND BAR
CIVIC CENTER (001-4093)
BUDGET DISCUSSION
FY12-13
Page 2
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 1,500
Annual Server Room Fire/Test 1,500
CAPITAL OUTLAY
Furniture/Fixtures (46220) Amount Budgeted: 140,000
Furniture, Fixtures, & Equipment 20,000
Emeraencv Generator 120.000
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: PUBLIC INFORMATION SERVICES DIVISION NO. 4095
The Public Information Division provides an ongoing program of public information,
which is designed to inform and educate community residents and business owners
about the City's activities, programs, and policies. A variety of methods and materials
are utilized to disseminate information including the City's monthly Community
Newsletter, which provides current news and information; the City's web site; the local
government access cable channel; local advertising; media releases and advisories;
special publications; and community events.
The Public Information Division is also responsible for the general marketing and
promotion of the City at the local, regional and national levels, and provides assistance
in support of economic development activities. The Division is also engaged in the
facilitation of programs that recognize the efforts of individuals and organizations that
contribute to the enhancement and general well being of the community
PERSONNEL
FULL TIME PERSONNEL
Public Info Manager
0.95
Public Info Coordinator
0.80
Public Info Specialist
0.85
Total FT Positions 2.60
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
CAPITAL OUTLAY
46250 Misc Equipment
TOTAL CAPITAL OUTLAY
DIVISION TOTAL
. m
520,986 516,514 559,748 555,565
ME
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
Actual
Adjusted
Projected
Proposed
PERSONNEL
SERVICES
40010
Salaries
226,943
204,831
204,831
215,782
40020
Overtime Wages
6,116
6,000
6,000
8,500
40030
Part Time - Wages
40070
City Paid Benefits
3,663
3,545
3,545
3,382
40080
Retirement
38,126
37,894
66,428
36,070
.40083
Worker's Comp. Exp.
4,573
4,097
4,097
4,760
40084
Short/Long Term Disability
1,350
1,249
1,249
1,316
40085
Medicare
3,395
2,970
2,970
3,129
40090
Benefit Allotment
35,281
31,983
31,983
32,166
TOTALPERSONNEL
319,447
292,569
321,103
305,105
SUPPLIES
41200
Operating Supplies
2,299
2,500
6,000
2,500
41400
Promotional Supplies
11,182
11,200
11,200
18,300
TOTAL SUPPLIES
13,481
13,700
17,200
2Q800
OPERATING EXPENDITURES
42110
Printing
14,646-
16,000
20,000
16,000
42112
Photography
1,168
1,100
1,100
1,100
42115
Advertising
26,135
29,100
35,000
29,100
42120
Postage
45,290
48,100
48,100
50,450
42125
Telephone
519
520
520
520
.42315
Membership & Dues
1,550
1,575
1,575
1,790
42320
Publications
-
-
-
42330
Travel -Conferences
1,839
2,500
3,800
2,500
42335
Travel -Mileage & Auto Allow
1,450
1,600
1,600
1,600
42340
Education & Training
470
500
500
500
TOTAL OPERATING EXP.
93,087
100,995
112,195
103,560
PROFESSIONAL SERVICES
44000
Professional Services
94,971
107,750
107,750
111,600
94,971
107,750
107,750
111,600
CONTRACT SERVICES
45000
Contract Services
-
1,500
1,500
8,500
TOTAL CONTRACT SVCS.
-
- 1,500
1,500
8500
CAPITAL OUTLAY
46250 Misc Equipment
TOTAL CAPITAL OUTLAY
DIVISION TOTAL
. m
520,986 516,514 559,748 555,565
ME
CITY OF DIAMOND BAR
PUBLIC INFORMATION DIVISION (001-4095)
BUDGET DISCUSSION
FY 12-13
TOTAL BUDGET $555,565
PERSONNEL SERVICES
Personnel (40010-40093)
Amount Budgeted: 305,105
Public Information Manager
0.95 FT
Public Information Coordinator
0.80 FT -
Pub Information Specialist
0.85 FT -
Total
- 2.60 FT
SUPPLIES
Supplies (41200) Amount Budgeted: 2,500
Misc Div Supplies - 2,500
Promotional Supplies (41400) Amount Budgeted: 18,300
City Events (BDay, Crts, 4th, WSF, CH/Library Dedication) 13,000
Misc Community Events 1,500
Employee Shirts 2,600
Magnet- (City Contact/Neighborhood Watch) 1,200
OPERATING EXPENDITURES
Printing (42110)
City -Wide Mailer (1)
Photo Contest
City Calendar/Services Guide
Amount Budgeted:
16,000
Photography Services (42112) Amount Budgeted: - 1,100
Lens Rentals 150
Stock Photography - 300
Speciality production prints 300 -
Professional Photography Services 350
Advertising (42115) Amount Budgeted: 29,100
Local print publications - 5,600
Online Advertising 7,500 -
Diamond Bar Center 16,000
Postage (42120) Amount Budgeted: 50,450
City News & Recreation Guide (12) .42,000
Business Reply Mail Account 1500
Annual Permit Fees (BRM, Bulk, Standard, & First Class) 950
Miscellaneous Mailing (2) 6,000
Telephone (42125) Amount Budgeted: 520
Cell Phone - PI Mgr 520
Membership and Dues (42315) Amount Budgeted: 1,790
CAPIO Membership (3) 675
3CMA Membership (3) 800
SCANATOA (1) 75
Tri -Community Photography Association (1) 240
Publications (42320) Amount Budgeted: -
CITY OF DIAMOND BAR
PUBLIC INFORMATION DIVISION (001-4095)
BUDGET DISCUSSION
FY 12-13
Page 2
Travel -Conferences (42330) Amount Budgeted:
2,500
CAPIO Annual Conference
2,500
Community Recreation Guide
45,500
Travel - Mileage & Auto Allowance (42335) .Amount Budgeted:
1,600
Auto Allow - Pub Info Mgr ($120/mo)
1,450
Meeting & training attendance
150
Education and Training (42340) Amount Budgeted:
500
Award Submissions (City Hall/Library Project)
500
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted:
111,600
City News Production
35,500
Community Recreation Guide
45,500
Graphic Design Services
5,500
Video Production Services
8,500
Translation Services
1,100
State of the City event
6,500
Award Submissions (City Hall/Library Project)
1,200
Graphics Annual Subscriptions
300 -
Daimond Bar Center Ad Updates
7,500
CONTRACT SERVICES
Contract Services (45000) Amount Budgeted: 8,500
AudioNisual Maintenance & Consulting Services 3,500
Website Maintenance & Updates 4,000
Smartphone App Monthly Maintenance 1,000
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted:
Replacement SLR Camera
Peripheral PhotographyNideo Equipment
91
3500
2500
6,000
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: ECONOMIC DEVELOPMENT DIVISION NO. 4096
The Economic Development division assists in the development and advancement of
the local business community, and in the general promotion and marketing of the City of
Diamond Bar.
Among the functions of this division is the facilitation of programs and activities that are
designed to enhance business retention and business attraction efforts, and provide
business resource assistance for existing and potential businesses.
PERSONNEL
FULL TIME PERSONNEL
City Manager 0.20
Community Development Director 0.20
Administrative Coordinator 0.10
Total Positions 0.50
92
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
OPERATING EXPENDITURES
41200 Operating Supplies 56
42110 Printing
42315 Membership & Dues 320 500 500 1,500
42330 Travel-Conferences/Research
TOTAL OPERATING EXP. 376 500 500 1,500
PROFESSIONAL SERVICES
44000 Professional Services
85,844
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
85,844
98,826
Actual
Adjusted
Projected
Proposed
PERSONNEL SERVICES
45000 Contract Services
12,000
40010
Salaries
68,929
65,883
65,883
78,468
40020
Over Time Wages
74
'187,776
198,886
208,067
40070
City Paid Benefits
665
774
774
741
40080
Retirement
11,546
12,193
21,374
13,117
40083
Worker's Comp. Exp.
1,302.
1,242
- 1,242
1,489
40084
Short/Long Term Disability
335
401
401
479
40085
Medicare
982
953
953
1,138
40090
Benefit Allotment
5,723
6,114
.6,114
6,264
TOTAL PERSONNEL
89,556
87,560
96,741
101,694
OPERATING EXPENDITURES
41200 Operating Supplies 56
42110 Printing
42315 Membership & Dues 320 500 500 1,500
42330 Travel-Conferences/Research
TOTAL OPERATING EXP. 376 500 500 1,500
PROFESSIONAL SERVICES
44000 Professional Services
85,844
98,826
98,826
200,000
TOTAL PROF SVCS
85,844
98,826
98,826
200,000
CONTRACT SERVICES
45000 Contract Services
12,000
12,000
12,000
12,000
12,000
12,000
12,000
12,000
DIVISION TOTAL
'187,776
198,886
208,067
315,194
93
CITY OF DIAMOND BAR
ECONOMIC DEVELOPMENT (001-4096)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET $315,194
PERSONNEL SERVICES
Personnel (40010.40093)
Amount Budgeted: 101,694
Full Time
City Manager
0.20 FT
Com Dev Director
0.20 FT.
Administrative Coordinator
0.10 FT
0.50 FT
OPERATING EXPENDITURES
Membership & Dues (42315) Amount Budgeted: 1,500
ICSC 1,500
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 200,000
Property Appraisals -
Economic Development Consultants
(Real Estate Advisors, Financial, Land Use). 50,000.
Economic Development - Specific Plans for
K -mart area, Market World area, Former
Honda Site 100,000
Marketing material/Educational Strategic Plan 50,000 -
CONTRACT SERVICES
Contract Services (45000) Amount Budgeted: 12,000
Chamber of Commerce Contract 12,000
94
CITY OF DIAMOND BAR
Department - Public Safety
• Law Enforcement
• Volunteer Patrol
• Fire Protection
• Animal Control
• Emergency Preparedness
95
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
Public Safety
FY 2012-2013
Organization #: 001-4411 through 001-4440
SUPPLIES
OPERATING EXPENDITURES
PROFESSIONAL SERVICES
CONTRACT SERVICES
CAPITAL OUTLAY
DEPARTMENT TOTAL
FY 2010-11
FY 20111-12
FY 2011-12
FY 2012-13
Actual
Adjusted
Projected -
Proposed
Animal Control
143,141
Emergency Preparedness
59,640
14,504
- 14,750
6,400
10,500
17,707
26,040
20,740
22,140
38,710
35,000
35,377
35,500
5,490,535
5,585,611
5,612,109
5,943,824
0
0
0
0
$5,561,456
$5,661,401
$5,674,626
$6,011,964
DEPARTMENTINCLUDES: - -
Law Enforcement
$5,795,683
Volunteer Patrol
6,000
Fire Protection
7,500
Animal Control
143,141
Emergency Preparedness
59,640
PUBLIC SAFETY
Animal Control
2.4%
ire Protection
Emergency Prep
0.1%
1.0
Vol Patrol
Ails
0.1
Law Enforcement
96.4%
Total Department Expenditures - $6,0117964
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
CONTRACT SERVICES
FY 2010-11
FY 20111-12
FY 2011-12
FY 2012-13
CS -Sheriff Department -
5,110,954
Actual
Adjusted
Projected
Proposed
SUPPLIES
122,499
107,500
145,000
148,000
45403
41200
Operating Supplies
3,207
4,250
2,800
10,000
41300
Small Tools & Equipment
11,297
10,500
3,600
500
CS -Parking Citation Admin
TOTAL SUPPLIES
14,504
- 14,750 -
6,400
10,500
OPERATING EXPENDITURES
3,328
15,000
15,000
15,000
42125
Telephone
1,440
5,690
5,690
5,690
42126
Utilities
6,915
6,500
5,500
4,100
42130
Rental/Lease- Equipment
945
1,500
1,500
1,500
42140
Rental/Lease - Real Prop
150
150
- 150
150
42200
Equipment Maintenance
1,075
2,000
0
1,500
42315
Membership & Dues
3,021
.3,200
3,200
3,200
42325
Meetings
4,051
6,000
4,500
5,000
42340
Education & Training
110
1,000
200
1,000
TOTAL OPERATING EXP.
17,707
26,040
20,740
22,140
PROFESSIONAL
SERVICES
44000
Professional Services
38,710
35,000
35,377
35,500
TOTAL PROF SVCS
38,710
35,000
35,377
35,500
CONTRACT SERVICES
45401
CS -Sheriff Department -
5,110,954
5,182,716
5,165,514
5,491,933
45402
CS-Sheriff/Special Evts
122,499
107,500
145,000
148,000
45403
Contract Svcs -Animal C,ntrl
123,780
126,645
126,645
128,141
45404
Contract Services -Fire Dept
7,359
7,500
7,500
7,500
45405
CS -Parking Citation Admin
7,185
13,000
19,200
20,000
45406
CS - Wild Animal Cntrl
3,328
15,000
15,000
15,000
45410
CS -Crossing Guard Svcs
115,430
133,250
133,250
133,250
TOTAL CONTRACT SVCS.
5,490,535
5,585,611
5,612,109
5,943,824
CAPITAL OUTLAY
46230
Computer Equip -Hardware
-
-
-
_
46240
Communications Equipment
46250
Misc Equipment
DEPARTMENT TOTAL 5,561,456 5,661,401 5,674,626 6,011,964
97
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: LAW ENFORCEMENT DIVISION NO. 4411
The City of Diamond Bar contracts with the Los Angeles County Sheriff's Department
for law enforcement services: This includes general law enforcement and traffic safety.
General law enforcement provides an assortment of officers to provide crime prevention
via around-the-clock street patrols narcotics prevention, special investigations, and the
general enforcement of laws. Additionally, the law enforcement budget includes funds
for various special events including the City Birthday Party, Concerts in the Park, and
the school traffic enforcement.
Traffic safety provides routine traffic patrol as a means of encouraging motorists and
pedestrians to comply with traffic laws and ordinances and, when necessary, issue
citations and/or warnings for violations. Traffic accidents are investigated and their
circumstances recorded and analyzed.
This division also includes contract services for crossing guards and the administration
of the City's parking citations. With the passage of AB408, Cities are now required to
issue and collect their own parking citations. The City is currently under contract with
Judicial Data Systems for the administration of parking citations.
The following is a breakdown of the proposed contracted sheriffs service levels:
TYPE OF SERVICE
General Law Units:
One -Man 56 -hour
One -Man 40 Hour (DUI Patrol)
One -Man No Relief
Traffic Law Units:
Motorcycle 40 -hour
Community Service Assistant w/vehicle
Community Service Assistant wo/vehicle (unfunded)
Motorcycle Supervision — Sergeant
Law Enforcement Technician
Narcotics Deputy (STAR)
Special Investigations
Helicopter Patrol
DB Fingerprint Program
N
NUMBER
As Requested
4 hours per month
As Required
10
1
2
3
1
1
1
1
1
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
FY 2010.11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
SUPPLIES
41200 Operating Supplies 322 250 300 500
41300 Small Tools & Equipment 1,729 750 850 500
TOTAL SUPPLIES 2,051 1,000 1,150 1,000
OPERATING EXPENDITURES
42125
Telephone
495
500
500
500
42200
Equipment Maintenance
1,075
1,500
0
1,000
42325
Meetings
563
1,000
- 500
0
42330
Travel-Conference/Research
115,430
133,250
133,250
133,250
42361
Criminal Apprehension Awd
5,356,068
5,436,466
5,462,964
5,793,183
TOTAL OPERATING EXP.
2,133
3,000
1,000
1,500
CONTRACT SERVICES
45401
CS -Sheriff Department
5,110,954
5,182,716
5,165,514
.5,491,933
45402
CS -Sheriff /Special Evts
122,499
107,500
145,000
148,000
45405
CS -Parking Citation Admin
7,185
13,000
19,200
20,000
45410
CS -Crossing Guard Svcs
115,430
133,250
133,250
133,250
TOTAL CONTRACT SVCS.
5,356,068
5,436,466
5,462,964
5,793,183
DIVISION TOTAL 5,360,252 5,440,466 5,465,114 5,795,683
CITY OF DIAMOND BAR
LAW ENFORCEMENT (001-4411)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET $5,795,683
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 500
Finger Printing Program Supplies 500
Small Tools & Equipment (41300) Amount Budgeted:
500
OPERATING EXPENDITURES
10
3,352,700
Telephone (42125)
Amount Budgeted:
500
239,478
244,818
500
1
217,708
222,563
Equipment Maintenance (42200)
Amount Budgeted:
"1,000
Radar Equipment, Misc
Motorcycle 40 -hour
1,000
689,364
704,737
Community Service Assistant w/vehicle
Meetings (42325)
Amount Budgeted:
0
Community Service Assistant wo/vehicle
1
0
CONTRACT SERVICES
Motorcycle Supervision - Sergeant
1
CS - Sheriff Department (45401)
Amount Budgeted:
5,491,933
SHERIFF'S CONTRACT BREAKDOWN
r -Y 11-12
One -Man 56 -hour
10
3,352,700
3,427,465
One -Man 40 Hour (DUI Patrol)
1
239,478
244,818
One -Man No Relief (Community Relations)
1
217,708
222,563
One -Man No Relief
1
217,708
222,563
Motorcycle 40 -hour
3
689,364
704,737
Community Service Assistant w/vehicle
1
52,726
53,902
Community Service Assistant wo/vehicle
1
52,726
0
Motorcycle Supervision - Sergeant
1
203,408
207,944
Law Enforcement Technician
1
80,102
81,888
Narcotics Deputy (STAR)
1
112,320
114,825
Total Sheriffs Personnel:
5,218,240
5,280,705
Liability Trust Fund @ 4%
0
211,228
5,491,933
Costs above include 2.23% contract increase from
FY 11-12
Special Investigations As Adopted
CS -Sheriff /Special Svcs. (45402) Amount Budgeted: 148,000
City Special Events (City B -Day, Concerts, Etc.) 12,000
Calvary Chapel 107,000
Fingerprint Program 25,000
Helicopter Patrol (As Needed/4 hrs. per month) .4 000
CS -Parking Citation Admin (45405) Amount Budgeted: 20,000
20,000
CS -Crossing Guard Svcs (45410) Amount Budgeted: 133,250
17 crossing guard locations 133,250
100
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: COMMUNITY VOL PATROL DIVISION NO. 4415
The Community Volunteer Patrol Program was established in FY94-95. This program is
coordinated by the Los Angeles County Sheriffs Department and provides general
support to law enforcement personnel. Diamond Bar Community Volunteer Patrol
members routinely patrol the community and are responsible for reporting any
suspicious activity and/or problems to the Sheriffs Department. In addition to their patrol
activities, other assignments performed by the Community Volunteer Patrol includes:
vacation checks; business security checks; park security; graffiti watch; community
relations and other non -hazardous duties.
It is anticipated that the Community Volunteer Patrol will be authorized to assist in
Neighborhood Improvement activities. To accommodate this, the budget includes an
allocation for Worker's Compensation Insurance to cover these volunteers.
101
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
102
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012.13
Actual
Adjusted
Projected
Proposed
SUPPLIES
41200 Operating Supplies
29
2,500
1,000
1,000
41300 Small Tools & Equipment
250
250
0
TOTAL SUPPLIES
29
2,750
1,250
1,000
OPERATING EXPENDITURES
42325 Meetings
3,488
5,000
4,000
5,000
TOTAL OPERATING EXP.
3,488
5,000
4,000
5,000
DIVISION TOTAL
3,517
7,750
5,250
6,000
102
TOTAL BUDGET
SUPPLIES
Operating Supplies (41200)
Includes uniforms
CITY OF DIAMOND BAR
VOLUNTEER PATROL (001-4415)
BUDGET DISCUSSION
FY12-13
$6,000
Amount Budgeted:
Small Tools & Equipment (41300) Amount Budgeted:
OPERATING EXPENDITURES
Meetings (42325)
CCCA BBQ
Annual Volunteer Recognition Dinner
Neighborhood Watch Picnic
Amount Budgeted:
103
1,000
1,000
3,500
500
1,000
5,000
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: FIRE DIVISION NO. 4421
The City is a part of the Consolidated Fire Protection District. The district provides fire
and emergency medical services. Upon incorporation, the City became responsible for
fire protection within the City boundaries, therefore the City assumed wildland fire
protection. This has required additional resources to be used by the Consolidated Fire
Protection District. It is a responsibility of the City to pay annually for these added
costs.
104
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
CONTRACT SERVICES
45404 Contract Services -Fire Dept
TOTAL CONTRACT SVCS.
CAPITAL OUTLAY
46250 Mise Equipment
DIVISION TOTAL
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
7,359 7,500 7,500 7,500
7,359 7,500 7,500 7,500
7,359 7,500 7,500 7,500
105
TOTAL BUDGET
CITY OF DIAMOND BAR
FIRE PROTECTION (001-4421)
BUDGET DISCUSSION
FY12-13
$7,500
CONTRACT SERVICES
Contract Services -Fire Dept (45404) Amount Budgeted: 7,500
Wildlands Fire contract 7,500
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted:
106
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: ANIMAL CONTROL DIVISION NO. 4431
Animal Control provides for the care, protection, and control of animals that stray from
their homes or are abused by their owners. This service, currently under contract with
the Pomona Valley Humane Society, includes enforcement of leash laws and the
provision of a shelter for homeless animals.
In addition to the services rendered by the Humane Society, the City has been called
upon to assist in the control of coyotes and skunks within the City. Additional funding
has been included to fund these activities.
107
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
DIVISION TOTAL 127,108 141,645 141,645 143,141
FY 2010-11
FY 2011-12
FY 2011.12
FY 2012-13
Actual
Adjusted
Projected
Proposed
CONTRACT SERVICES
45403 Contract Svcs -Animal Cntrl,
123,780
126,645
126,645
128,141
45406 CS - Wild Animal Control
3,328
15,000
15,000
15,000
TOTAL CONTRACT SVCS-_
127,108
141,645
141,645
143,141
DIVISION TOTAL 127,108 141,645 141,645 143,141
CITY OF DIAMOND BAR
ANIMAL CONTROL (001-4431)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET $143,141
CONTRACT SERVICES
CS -Animal Control (45403) Amount Budgeted: 128,141
IVHS Contract Services 113,141
Council Approved IVHS Shelter Renovation
Contribution 15,000
CS -Wild Animal Control (45406) Amount Budgeted 15,000
Coyote Control
109
15,000
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: EMERGENCY PREP DIVISION NO. 4440
EMERGENCY PREPAREDNESS
The preservation of life and property is an inherent responsibility of local, state and
federal governments. The City of Diamond Bar has prepared several planning and
response documents, which serve as the basis for the City's emergency organization
and emergency operations.
The primary objective is to enhance the overall capability of government to respond to
emergencies. This is accomplished by incorporating the policies, principles, concepts
and procedures contained within the City's emergency plans into an efficient
organization capable of responding adequately in the face of any disaster.
110
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
SUPPLIES
41200 Operating Supplies 2,856 1,500 1,500 8,500
41300 Small Tools & Equipment 9,568 9,500 2,500 0
TOTAL SUPPLIES 12,424 11,000 4,000 8,500
OPERATING EXPENDITURES
42125
Telephone
945
5,190
5,190
5,190
42126
Utilities
6,915
6,500
5,500
4,100
42130
Rental/Lease- Equipment
945
1,500
1,500
1,500
42140
Rental/Lease - Real Prop
150
150
150
150
42200
Equipment Maintenance
500
0
500
42315
Membership & Dues
3,021
3,200
3,200
3,200
42340
Education & Training
110
1,000
200
1,000
TOTAL OPERATING EXP.
_ 12,086
.18,040
15,740
15,640
PROFESSIONAL SERVICES
44000
Professional Services
38,710
35,000
35,377
35,500
TOTAL PROF SVCS
38,710
35,000
35,377
35,500
DIVISION TOTAL 63,220 64,040 55,117 - 59;640
111
CITY OF DIAMOND BAR
EMERGENCY PREPAREDNESS (001-4440)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET $59,640
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 8,500
Sand and Bags for Fire Stations 1,500
EOC Equipment 5,000
AEDs 2,000
Tools & Equipment (41300) Amount Budgeted: 0
OPERATING EXPENDITURES
Telephone (42125) Amount Budgeted: 5,190
4 Emergency phones @ approx.$30/mo 1,440
5 Satellite Phones ($62.5 per month) 3,750
Utilities (42126) Amount Budgeted: 4,100
Eastgate Repeater Site Emergency Power 500
EMIS Satellite Connection @ City Hall ($300/mo.) and move 3,600
Rental/Lease - Equipment (42130) Amount Budgeted: 1,500
Barricades - Public Works Supply 500
Mobile Relay Repeater Monthly Charges 1,000
Rental/Lease - Real Prop (42140)
Amount Budgeted:
150
WVWD Lease - Eastgate Repeater Site - $150/yr
150
Equipment Maintenance (42200)
Amount Budgeted:
500
Maintenance of EOC/Equipment
500
Membership & Dues (42315)
Amount Budgeted:
3,200
Area D Civil Defense Annual Membership
3,100
CESA Membership
100
Education & Training (42340)
Amount Budgeted:
1,000
Emergency Preparedness Staff Training
1,000
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 35,500
Connect CTY Services 35,500
112
CITY OF DIAMOND BAR
COMMUNITY DEVELOPMENT
COMMUNITY SERVICES
PUBLIC WORKS
113
CITY OF DIAMOND BAR
Department — Community Development
• Planning
Building and Safety
• Neighborhood
Improvement
115
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
COMMUNITY DEVELOPMENT
FY 2012-2013
Organization #: 001-5210 through 001-5230
DEPARTMENT INCLUDES:
Planning $594,867
Building and Safety 431,098
Neighborhood Improvement 302,403
COMMUNITY DEVELOPMENT
Planning
Neighborhood - 44'8%
Improvement _
22.8%
Building and Safety
32.4%
Total Department Expenditures - $1,328,367
116
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
Actual
Adjusted
Projected
Proposed
PERSONNEL SERVICES
$803,284
$840,757
$923,205
$847,242
SUPPLIES
3,565
4,900
4,900
4,000
OPERATING EXPENDITURES
19,336
28,420
28,420
37,370
PROFESSIONAL SERVICES
18,065
198,633
198,633
65,500
CONTRACT SERVICES
385,594
344,745
_ 344,745
373,755
CAPITAL OUTLAY
-
500
-
500
DEPARTMENT TOTAL
$1,229,844
$1,417,955
$1,499,903
$1,328,367
DEPARTMENT INCLUDES:
Planning $594,867
Building and Safety 431,098
Neighborhood Improvement 302,403
COMMUNITY DEVELOPMENT
Planning
Neighborhood - 44'8%
Improvement _
22.8%
Building and Safety
32.4%
Total Department Expenditures - $1,328,367
116
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40030
Part -Time Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Cafeteria Benefits
40099
Salary Savings
11,296
TOTALPERSONNEL
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012.13
Actual Adjusted Projected Proposed
573,997
591,902
591,902
609,844
1,612
4,100
4,100
4,100
8,001
11,296
11,296
10,250
98,311
109,495
191,943
101,941
9,944
8,882
8,882
10,570
3,441
3,603
3,603
3,720
8,297
8,561
8,561
8,843
99,681
102,918
102,918
97,974
803,284 840,757 923,205 847,242
SUPPLIES
41200
Operating Supplies
3,565
4,400
4,400
3,500
41300
Small Tools & Equipment
500
500
500
TOTAL SUPPLIES
3,565
4,900
4,900
4,000
OPERATING EXPENDITURES
42110
Printing
1,194
4,900
4,900
5,050
42115
Advertising
3,002
2,000
2,000
.3,500
42125
Telephone
519
520
520
520
42200
Equipment Maintenance
357
- 2,200
2,200
2,200
42310
Fuel
3,061
4,000
4,000
5,000
42315
Membership & Dues
1,910
2,300
2,300
2,500
42320
Publications
816
1,200
1,200
1,200
42325
Meetings
405
1,200
1,200
1,200
42330
Travel-Conferences/Research
3,669
5,300
5,300
10,800
42335
Travel -Mileage & Auto Allow
3,077
3,500
3,500
3,500
42340
Education & Training
1,326
1,300
1,300
1,900
TOTAL OPERATING EXP.
19,336
28,420 -
28,420
37,370
PROFESSIONAL
SERVICES
44000
Professional Services
2,000
3,500
3,500
3,500
44100
Commission Compensation
4,550
7,000
7,000
7,000
44220
Planning - General Plan
10,888
157,633
157,633
35,000
44240
Prof Svcs - Environmental
-
5,000
5,000
5,000
44245
Prof Svcs -Landscape Arch
-
1,000
1,000
1,000
44250
Planning- Projects
627
24,500
24,500
14,000
TOTAL PROF SVCS
18,065
198,633
198,633
65,500
CONTRACT SERVICES
45201
CS -Bldg & Safety
322,701
282,345
282,345
311,355
45213
CS -Code Enforcement
-
-
-
_
45214
CS -Property Abatement
493
-
-
-
45520
CS -Graffiti Removal
62,400
62,400
62,400
62,400
TOTAL CONTRACT SVCS.
385,594
344,745
344,745
373,755
CAPITAL OUTLAY
46200 Office Equipment
46220 Office Equipment -Furniture
DEPARTMENTTOTAL
500 .
500
1,229,844 1,417,955 1,499,903 1,328,367
117
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: PLANNING DIVISION NO. 5210
The Planning Division is responsible for the functions related to current and advanced
planning, building & safety, code enforcement, and economic development.
The Planning Division provides the community with long and short term planning in
order to coordinate and monitor growth and development. It is charged with the
development and implementation responsibilities of the General Plan. It prepares and
administers the zoning and subdivision ordinances and reviews development projects
for compliance with various development ordinances. The Planning Division insures
that all projects receive the required environmental review in compliance with CEQA.
Further, it provides technical support to the City Council and the various planning
related committees/commissions.
The Planning Division is also responsible for the development and administration of
economic development. It updates and maintains records for the general public and
coordinates projects and programs with other governmental agencies..
PERSONNEL
FULL TIME POSITIONS
Assistant City Manager
.05
Community Development Director
.50
Senior Planner
1.00
Assistant Planner
1.00
Planning Technician
1.00
Administrative Coordinator
1.00
Total Positions 4.35
118
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40030
Part -Time Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
40099
Salary Savings
6,311
.TOTALPERSONNEL
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
343,866
350,466
.350,466
368,137
1,325
2,000
2,000
2,000
5,266
6,311
6,311
5,720
58,563
64,824
113,636
61,538
6,190
5,005
'5,005
6,716
2,016
2,132
2,132
2,246
5,018
5,062
5,062
5,338
55,527
56,787
56,787
53,802
477,771 492,587 541,399 505,497
SUPPLIES
41200
Operating Supplies
2,306
1,700
1,700
2,000
41300
Small Tools & Equipment
500
500
500
TOTAL SUPPLIES
2,306
2,200
2,200
2,500
OPERATING EXPENDITURES
42110
Printing
1,169
500
500
- 550
42115
Advertising
3,002
2,000
2,000
3,500
42125
Telephone
519
520
520
520
42200
Equipment Maintenance
1,200
1,200
-
42315
Membership & Dues
1,635
1,800
1,800
2,000
42320
Publications
816
1,200
1,200
- 1,200
42325
Meetings
405
1,000
1,000
1,000
42330
Travel-Conferences/Researcf
2,781
3,300
3,300
7,800
42335
Travel -Mileage & Auto Allow
3,077
3,500
3,500
3,500
42340
Education & Training
30
800
800
800
TOTAL OPERATING EXP.
13,434
. 15,820
15,820-
20,870
PROFESSIONAL SERVICES
44000
Professional Services
2,000
3,500
3,500
3,500
44100
Commission Compensation
4,550
7,000
7,000
7,000
44220
Planning - General Plan
- 10,888
157,633
157,633
35,000
44240
Prof Svcs - Environmental
5,000
5,000
5,000
44245
Prof Svcs -Landscape Arch
1,000
1,000
1,000
44250
Planning - Projects
627
24,500
24,500
14,000
TOTAL PROF SVCS
18,065
198,633
198,633
65,500
CAPITAL OUTLAY
46200 Office Equipment
46220 Office Equipment -Furniture
DIVISION TOTAL
- 500
500 -
500 500
.511,576 709,740 758,052 594,867
119
fIC�Si_1_�111�Ir7��
PERSONNEL SERVICES
Personnel (40010-40093)
Full-time
Assist City Manager
Com Dev Director
Sr. Planner
Administrative Coordinator
Assistant Planner
Planning Technician
CITY OF DIAMOND BAR
PLANNING (001-5210)
BUDGET DISCUSSION
FY12-13
$594,867
Amount Budgeted: , 505,497
0.05
0.50
1.00
0.80
1.00
1.00
4.35
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 2,000
Small Tools & Equipment Amount Budgeted: 500
Small tools & Equipment
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 550
General Plan, Development Code, Maps, Public Information
Advertising (42115) Amount Budgeted: 3,500
Legal Ads - General Plan, Development Code,
Zone Change, Special Projects, Tres Hermanos Zone Change/EIR
Telephone (42125) Amount Budgeted: 520
CD Director - Phone
Membership & Dues (42315) Amount Budgeted:
APA, AEP, AICP, etc
Publications (42320) Amount Budgeted: 1,200
Meetings (42325) Amount Budgeted: 1,000
SGVCOG, Misc.
Travel -Conferences (42330) Amount Budgeted: 7,800
League of CA Cities Planners Institute, Southern CA 2,500
APA National Conference, Chicago 3,500
California Chapter APA Conference, Rancho Mirage 1,800
Page 2
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500
Reimbursement
120
CITY OF DIAMOND BAR
PLANNING (001-5210)
BUDGET DISCUSSION
FY12-13
Auto Allow - Com Dev Director ( $250/mo)
Education & Training (42340)
Amount Budgeted:
800
APA, AEP, League, UCI, UCLA
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted:
3,500
Recording Secretary
Commission Compensation (44100)
Amount Budgeted:
7,000
Planning Commission
Planning - General Plan (44220)
Amount Budgeted:
35,000
2014-2020 Housing Element Update;
printing, noticing & other expenses related
to EIR process for General Plan
amendments, code amendments & zone
changes required to implement the 2008-
2014 Housing Element.
Prof Svcs - Environmental (44240)
Amount Budgeted:
5,000
On -Call Services - Environmental
Prof Svcs - Landscape Architecture (44245)
Amount Budgeted:
1,000
Landscape plan checking services
(new tracts in The Country, South Pointe West)
Planning - Projects (44250)
Amount Budgeted:
14,000
Contract planning services
CAPITAL OUTLAY
Office Equipment -Furniture (46220)
Amount Budgeted:
500
replace broken office equipment as needed
121
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: BUILDING AND SAFETY DIVISION NO. 5220
The Building and Safety Division is responsible for the protection of public health and
safety through the enforcement of Building Codes and other related codes. This Division
provides for Building and Safety plan check, permit issuance, and inspection services.
PERSONNEL
FULL TIME POSITIONS
Community Development Director 0.15
Permit Tech 1.00
Total Positions` 1.15
122
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
DIVISION TOTAL 409,552 388,701 398,574 431,098
123
FY 2010-11
FY 2011.12
FY 2011-12
FY 2012-13
Actual
Adjusted
Projected
Proposed
PERSONNEL SERVICES
_
40010 Salaries
59,723
70,874
70,874
82,849
40020 Over -Time Wages
500
500
500
40030 Part -Time Salaries
-
-
- -
-
40070 City Paid Benefits -
780
1,422
1,422
1,464
40080 Retirement
10,565
13,112
22,985
13,849
40083 Worker's Comp. Exp,
624
718
718
943
40084 Short/Long Term Disability
406
432
432
505
40085 Medicare
824
1,028
1,028
1,201
40090 Benefit Allotment
12,013
13,170
13,170
14,130
TOTAL PERSONNEL
84,935
101,256
111,129
115,443
SUPPLIES
41200 Operating Supplies
840
2,200
2,200
1,000
41300 Small Tools & Equipment
-
-
-
TOTAL SUPPLIES
840
2,200
2,200
1,000
OPERATING EXPENDITURES
"42110 Printing
25
2,900
2,900
1,500
42200 Equipment Maintenance
-
-
-
1,200
42340 Education & Training
1,051
-
-
600.
TOTAL OPERATING EXP.
- 1,076
2,900
2,900
3,300
CONTRACT SERVICES
45201 CS -Building & Safety
322,701
282,345
282,345
311,355
TOTAL CONTRACT SVCS.
322,701
282,345
282,345
311,355
DIVISION TOTAL 409,552 388,701 398,574 431,098
123
CITY OF DIAMOND BAR
BUILDING AND SAFETY (001-5220)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET
PERSONNEL SERVICES
Personnel (40010-40093)
Community Development Director
Permit Technician
$431,098
Amount Budgeted:
0.15 FT
1.00 FT
1.15 FT
115,443
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 1,000
Small Tools & Equipment Amount Budgeted:
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 1,500
Printing of Forms
Equipment Maintenance (42200) Amount Budgeted: 1,200
Microfiche Machine
Education & Training (42340) Amount Budgeted: 600
CONTRACT SERVICES
Contract Svcs - Building & Safety (45201) Amount Budgeted: 311,355
RKA Consulting Services is the Building and
Safety service provider for the City. The
rate paid to RKA is based on a percentage
of monthly building permit and plan check
revenues collected.
Anticipated revenues from development of:
Commercial and office tenant improvements
& remodels, new single family residential
projects, and residential additions/remodels.
124
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: NEIGHBORHOOD IMPROVEMENT DIVISION NO. 5230
The City's Neighborhood Improvement Officers work proactively to investigate Municipal
Code violations and in response to complaints filed by concerned residents, business
operators or property owners. The Diamond Bar Municipal Code is based on high
standards set by the residents and business owners to ensure an attractive and well
maintained community. It is the responsibility of the Neighborhood Improvement
Officers to make sure the community conforms to the standards set by the code.
PERSONNEL
FULL TIME POSITIONS
Community Development Director
Neighborhood Imp Officer
Administrative Coordinator
Sr. Office Specialist
Total Positions
125
0.15
1.90
0.10
0.30
2.45
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
CONTRACT SERVICES
45213 CS -Code Enforcement
45214 CS - Property Abatement 493 - -
45520 CS -Graffiti Removal 62,400 62,400 62,400 62,400
TOTAL CONTRACT SVCS. 62,893 62,400 62,400 62,400
DIVISION TOTAL 308,727 319,514 343,277 302,403
126
FY 2010-11
FY 2011.12
FY 2011-12
FY 2012-13
Actual
Adjusted
Projected
Proposed
PERSONNEL
SERVICES
_
40010
Salaries
170,408
170,562
170,562
158,857
40020
Over -Time Wages
287
1,600
1,600
1,600
40070
City Paid Benefits
1,955
3,563
3,563
3,066
40080
Retirement
29,183
31,559
55,322
26,555
40083
Worker's Comp. Exp,
3,130
3,159
3,159
2,911
40084
Short/Long Term Disability
1,019
1,039
1,039
969
40085
Medicare
2,455
2,471
2,471
2,303
40090
Benefit Allotment
32,141_
- 32,961
32,961
30,042
40099
Salary Savings
-
-
-
-
TOTAL PERSONNEL
240,578
246,914
270,677
226,303
SUPPLIES
-
41200
Operating Supplies
419
500
-500
500
41300
Small Tools & Equipment
-
-
-
TOTAL SUPPLIES
419
500
500
500
OPERATING EXPENDITURES
42110
Printing -
-
1,500
1,500
3,000
42200
Equipment Maintenance
357 -
1,000
1,000
1,000
42310
Fuel
3,061
4,000
4,000
5,000
42315
Membership & Dues
275
500
500
500
42325
Meetings
200
200
200
42330
Travel-Conferences/Researct
888
2,000
2,000
3,000
42335
Travel -Mileage and Auto
11
42340
Education & Training
245
500.
500
500
TOTAL OPERATING EXP.
4,837
9,700
9,700
13,200
CONTRACT SERVICES
45213 CS -Code Enforcement
45214 CS - Property Abatement 493 - -
45520 CS -Graffiti Removal 62,400 62,400 62,400 62,400
TOTAL CONTRACT SVCS. 62,893 62,400 62,400 62,400
DIVISION TOTAL 308,727 319,514 343,277 302,403
126
CITY OF DIAMOND BAR
NEIGHBORHOOD IMPROVEMENT (5230)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET
PERSONNEL SERVICES
Personnel (40010-40093)
Full-time
Com Dev Director
Neighborhood Improvement Officer
Administrative Coordinator
Sr. Office Specialist
SUPPLIES
Operating Supplies (41200)
$302,403
Amount Budgeted: 226,303
0.15 FT
1.90 FT
0.10 FT
0.30 FT
2.45 FT
Amount Budgeted:
500
Small Tools & Equipment (41300) Amount Budgeted: 0
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 3,000
Courtesy Notices, citation books, brochures,
handouts
Equipment Maintenance (42200) Amount Budgeted: 1,000
NIO Vehicles '
Amount Budgeted:
NIO Vehicles (2)
lrr
Membership & Dues (42315) Amount Budgeted: 500
CACEO (2)
Meetings (42325) Amount Budgeted:
CACEO
Travel -Conferences (42330) Amount Budgeted: 3,000
CACEO annual seminar
Education & Training (42340) Amount Budgeted: 500
SCACEO,CACEO
CONTRACT SERVICES
CS - Graffiti Removal (45520)
Amount Budgeted:
127
62,400
CITY OF DIAMOND BAR
Department - Community Services
• Community Services
Administration
• Diamond Bar Center
• City Park Operations
Paul C. Grow Park
Heritage Park
Heritage Pk Com Center
Maple Hill Park
Pantera Park
Peterson Park
Ronald Reagan Park
Starshine Park
Summitridge Park
Sycamore Canyon Park
• Recreation
129
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
COMMUNITY SERVICES
FY 2012-2013
Organization #: 001-5310 through 001-5350
PERSONNEL SERVICES
SUPPLIES
OPERATING EXPENDITURES
PROFESSIONAL SERVICES
CONTRACT SERVICES
CAPITAL OUTLAY
DEPARTMENTTOTAL
DEPARTMENT INCLUDES
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
Actual
Adjusted
Projected
Proposed
$1,924,806
$1,963,862
$2,143,863
$2,070,165
154,641
153,141
153,441
158,500
_ 682,202
728,296
758,103
734,922
15,061
28,440
28,440
10,940
861,794
988,608
988,608
957,128
6,281
8,975
7,300
56,500
$3,644,785
$3,871,322
$4,079,755
$3,988,154
Community Services Administration
$382,053
Diamond Bar Center
892,382
Park Operations
951,032
Recreation
1,762,688
130
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
SUPPLIES
41200 Operating Supplies 154,641 - 153,141 153,441 158,500
41300 Small Tools & Equipment - - - -
TOTAL SUPPLIES 154,641 153,141 153,441 158,500
OPERATING EXPENDITURES
42110
Printing
FY 2010-11
FY 2011-12
FY 2011.12
FY 2012-13
42120
Postage Charges
Actual
Adjusted
Projected
Proposed
PERSONNEL SERVICES
Telephone
11,506
10,950
12,750
40010
Salaries
825,166
972,887
827,467
916,188
40020
Over -Time Wages
16,934
21,500
23,000
21,500
40030
Part -Time Salaries
656,638
611,143
643,520
660,814
40070
City Paid Benefits
14,073
20,307
20,307
19,059
40080
Retirement
151,300
194,059
340,183
164,302
40083
Worker's Comp. Exp.
37,062
37,874
37,874
40,491
40084
Short/Long Term Disability
5,124
6,396
6,396
5,996
40085
Medicare
56,627
57,648
57,648
59,701
40090
Benefit Allotment
161,882
187,468
187,468
182,114
40099
Salary Savings
-
(145,420)
-
-
2,915
TOTAL PERSONNEL
1,924,806.
1,963,862
2,143,863
2,070,165
SUPPLIES
41200 Operating Supplies 154,641 - 153,141 153,441 158,500
41300 Small Tools & Equipment - - - -
TOTAL SUPPLIES 154,641 153,141 153,441 158,500
OPERATING EXPENDITURES
42110
Printing
12,558
23,030
23,030
20,730
42120
Postage Charges
-
-
- -
250
42125
Telephone
11,506
10,950
12,750
12,750
42126.
Utilities
281,517
282,500
317,000
295,000
42128
Banking Charges
21,150
33,500
33,500
33,500
42130
Rental/Lease of Equipment
11,310
11,900
11,900
12,250
42140
Rental/Lease of Real Prop
61,744
95,130
84,317
84,317
42141
Rental/Lease - Exhibit Sp
1,489
1,500
1,500
1,500
42200
Equipment Maintenance
12,307
12,700
12,700
12,700
42205
Computer Maintenance
-
500
500
500
42210
Maint. of Grounds/Bldgs
118,576
103,518
102,813
106,605
42310
Fuel
20,554
15,000
20,000
17,000
42315
Membership & Dues
3,215
2,915
2,915
2,915
42320
Publications
42
50
50
50
42325
Meetings
1,606
1,600
1,625
1,600
42330
Travel -Conferences
17,755
13,838
13,838
14,000
42335
Travel -Mileage & Auto Allow
3,347
3,710
3,710
3,000
42340
Education & Training
270
200
200
200
42353
Anniversary Celebration
63,195
73,355
73,355
73,655
42410
Admissions -Youth Activities
40,061
42,400
42,400
42,400
TOTAL OPERATING EXP.
682,202
728,296
758,103
734,922
PROFESSIONAL SERVICES
44000
Professional Services
7,707
8,240
8,240
8,240
44100
Commission Compensation
2,475
2,700
2,700
2,700
44300
PS - Special Studies
4,879
17,500
17,500
-
TOTAL PROF SVCS
15,061
28,440
28,440
10,940
CONTRACT SERVICES
45010
CS -DBC Security
19,679
23,700
23,700
25,000
45518
CS -Storm Damage
-
-
-
45300
CS -Community Svcs
614,797
719,258
719,258
697,528
45305
CS -Concerts in the Park
19,967
22,150
22,150
22,100
131
45310
CS -Excursions
42,180
40,500
40,500
40,500
45320
CS -Contract Classes -
165,171
183,000
183,000
172,000
TOTAL CONTRACT SVCS.
861,794
988,608
988,608
957,128
CAPITAL OUTLAY
- -
46250
Misc Equipment
5,281
8,975-
7,300
56,500
46410.
Capital Improvements
1,000
-
-
6,281
8,975
7,300
56,500
DEPARTMENT TOTAL 3,644,785 3,871,322 4,079,755 3,988,154
132
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-20132
DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350
The Community Services Department is responsible for the maintenance and operation
of the City's nine developed parks, four community buildings and the skate park. This
includes ground maintenance, facility upkeep, park improvements and capital projects.
This year's budget includes funding for the operation of the Diamond Bar Center located
in Summitridge Park. This facility includes a senior center and a 500 seat capacity
dining hall.
The Department also administers the City's community recreation program, including
the Tiny Tots program, youth and adult athletics, excursions, recreation classes,
summer day camp, teen activities, facility reservations, senior programs and special
events,
PERSONNEL
FULL TIME POSITIONS
Community Services Director
1.00
Administrative Coordinator
1.00
Administrative Assistant
1.00
Recreation Supt.
1.00
Recreation Supervisor
1.00
Recreation Specialist
1.81
CS Coordinator
4.00
Parks & Maint Supt. 1.00
Parks & Maint Supervisor 1.00
Parks & Maint Insp/Tech 1.00
Sub — Total 13.81
PART TIME POSITIONS - BENEFITTED
Pre-school Teacher (30hrs/wk) 2.00
Asst. Pre-school Teacher (20 hrs/wk) 1.00
Sub - Total 3.00
133
DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350
PART TIME POSITIONS
Com Svcs Specialist (15hrs/wk)
4.00
Com Svcs Worker
2.00
Com Svcs Leader 1
2.00
Com Svcs Leader II
2.00
Maintenance Worker f
2.00
Maintenance Worker II
3.00
Facility Attendant 1
6.00
Facility Attendant II
10.00
Sub — Total
31.00
SEASONAL PART-TIME POSITIONS
CS Specialist— Fields/Sports 4.00
CS Spec(Day Camp/Youth Master) 1.00
Com Svcs Leader 1 5.00
Com Svcs Leader II 10.00
Com Svcs Worker 6.00
Sub — Total 26.00
Total Positions 73.81
134
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40030
Part -Time Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
40099
Salary Savings
42340
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
OPERATING EXPENDITURES
42125
Telephone
42130
Rental/Lease of Equipment
42200
Equipment Maintenance
42210
Maint. of Grounds/Bldgs
42310
Fuel
42315
Membership & Dues
42320
Publications
42325
Meetings
42330
Travel -Conferences
42335
Travel -Mileage & Auto Allow
42340
Education & Training
1,507
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000 Professional Services
44300 PS - Special Studies
TOTAL PROF SVCS
DIVISION TOTAL
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
178,457
233,242
197,537
247,107
442
-
1,500
2,000
1,700
3,355
3,355
3,260
29,381
43,149
75,640
41,306
4,506
3,969
3,969
5,109
955
1,423
1,423
1,507
2,552
3,382
3,382
3,583
18,452
30,575
30,575
31,689
-
(35,705)
-
-
236,445
283,390
317,381
335,563
2,725
1,000
1,300
1,000
2,725
1,000
1,300
1,000
519
550
550
550
650
650
650
10,353
7,500
7,500
7,500
81
450
450
450
20,554
15,000
20,000
17,000
.1,065
- 800
800
800
42
50
50
50
511
250
275
250
10,965
6,930
6,930 -
7,000
3,023
3,000
3,000
3,000
47,113
35,180
40,205
37,250
7,707
8,240
8,240
8,240
4,879
17,500
17,500
-
12,586
25,740
25,740
8,240
298,869 345,310 384,626 382,053
135
CITY OF DIAMOND BAR
COMMUNITY SERVICES ADMIN (001-5310)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET $382,053
PERSONNEL SERVICES
Personnel (40010-40093)
Full Time
Community Services Director
Parks & Maintenance Supt.
Admin Coordinator
Overtime
Commission Meetings
Amount Budgeted:
0.515 FT
1.000 FT
1.000 FT
2.515 FT
Amount Budgeted: 2,000
335,563
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 1,000
Operating Supplies 650
Staff Work Boots 350
OPERATING EXPENDITURES
Telephone (42125) Amount Budgeted: 550
Cell Phone Reimbursement -- Director 550
Rental/Lease of Equipment (42130) Amount Budgeted: 650
Rental Equipment As Needed 500
Water Cooler Rental -- Parks Office 150
Equipment Maintenance (42200)
Amount Budgeted:
7,500
Equipment Maintenance
7,500
Maint. of Grounds/Bldgs (42210)
Amount Budgeted:
450
Maintenance of Grounds/Bldgs
450
Fuel (42310)
Amount Budgeted:
17,000
Fuel
17,000
Membership & Dues (42315)
Amount Budgeted:
800
Membership & Dues
800
Publications (42320)
Amount Budgeted:
50
Publications 50
Meetings (42325) Amount Budgeted: 250
Meetings 250
136
CITY OF DIAMOND BAR
COMMUNITY SERVICES ADMIN (001-5310)
BUDGET DISCUSSION
FY12-13
Page 2
Travel -Conferences (42330) Amount Budgeted: 7,000
NRPA Conf in Anaheim -- Commissioners
10/16-10/18
Registration for 5 persons @ $523 2,615
Institutes -- 5 @ $100 500
Meals/Parking/Incidentals -- 3 days 1,300
CPRS Conf in San Jose - Commissioners
3/6-3/8/13
Registration for 1 person @ n/c
Institutes — 1 person @ $100
100
Meals/Parking/Incidentals -- 3 days
295
Airfare
300
Car Rental -- 3 days
300
Hotel -- 3 days @ $150 X 1 person
450
National Playground Safety Institute
Certification Course & Exam
Registration for 1 staff @ $410 ea 410
Hotel -- 3 days @ $150 X 1 staff 450
Meals/Incidentals 280
Use of City Vehicle
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000
Com Svcs Director - Auto Allowance ($250/mo) 3,000
Education & Training (42340) Amount Budgeted:
Training Seminars
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 8,240
Holiday Banner Installation & Removal 6,000
Minute Secretary 2,200
County Street Light Assessment (Riparian Habitat Parcel) 40
137
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
CONTRACT SERVICES
45010
CS -Security
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
45300
CS -Community Svcs
Actual
Adjusted
Projected
Proposed
PERSONNEL SERVICES
TOTAL CONTRACT SVCS.
251,222
328,060
328,060
40010
Salaries
128,874
130,661
64,832
104,653
40020
Over -Time Wages
29
1,500
1,500
1,500
40030
Part -Time Salaries
192,794
198,150
198,150
206,688
40070
City Paid Benefits
2,304
2,521
2,521
2,080
40080
Retirement
21,952
24,172
42,373
17,494
40083
Worker's Comp. Exp.
8,565
8,871
8,871
9,108
40084
Short/Long Term Disability
774 -
796.
796
638
40085
Medicare
- 16,050
18,563
18,563
17,329
40090
Benefit Allotment
23,641
24,096
24,096
20,286
Salary Savings
(65,829)
-
-
TOTAL PERSONNEL
394,983
343,501
361,702
- 379,777
SUPPLIES
41200
Operating Supplies
51,565
47,300
47,300
47,300
TOTAL SUPPLIES
51,565
47,300
47,300
47,300
OPERATING EXPENDITURES
42110
Printing
5,290
12,000
12,000
10,000
42125
Telephone
3,498
3,900
5,700
5,700
42126
Utilities
74,692
85,000
85,000
80,000
42130
Rental/Lease - Equip
145
150
- 150
200
42141
Rental/Lease - Exhibit Sp
1,489
1,500
1,500
1,500
42200
Equipment Maintenance
365
3,700
3,700
- 3,700
42210
Maint. of Grounds/Bldgs
21,423
23,705
23,000
24,155
TOTAL OPERATING EXP.
106,902
129,955
131,050
125,255
PROFESSIONAL
SERVICES
44300
PS - Special. Studies
-
-
-
-
TOTAL PROF SVCS
CONTRACT SERVICES
45010
CS -Security
19,679
- 23,700
23,700
25,000
45300
CS -Community Svcs
231,543
304,360
304,360
259,950
.
TOTAL CONTRACT SVCS.
251,222
328,060
328,060
284,950
CAPITAL
OUTLAY
46250
Misc Equipment
5,281
7,175
5,500
55,100
46410
Capital Improvements
5,281
7,175
5,500
55,100
DIVISION TOTAL 809,953 855,991 873,612 892,382
138
CITY OF DIAMOND BAR
DIAMOND BAR CENTER (001-5333)
BUDGET DISCUSSION
FYI 2-13
TOTAL BUDGET $892,382
PERSONNEL SERVICES
Personnel (40010-40093)
Full Time
Parks and Maintenance Supervisor
Recreation Superintendent
Recreation Supervisor
Com Svcs Coordinator
Amount Budgeted: 379,777
.40 FT
.25 FT
.60 FT
1.00 FT
2.25 FT
Part Time
Operating Supplies (41200) Amount Budgeted:
47,300
Hardware Supplies
13,000
Com Svcs Spec (4 @ 710 hrs) (Step D)
4.00
PT
2,840
19.39
55,068
Facility Attendant 1 (1,460 hrs) (Step D)
2.00
PT
1,460
13.24
19,330
Facility Attendant II (4,380 hrs) (Step D)
6.00
PT
4,380
17.63
77,219
Maintenance Worker II (896 hrs) (Step D)
1.00
PT
896
17.63
15,796
Com Svs Worker (932 hrs) (Step D)
2.00
PT
932
10.35
9,646
Com Svcs Leader 1 (1,140 hrs) (Step D)
2.00
PT
1,140
11.61
13,235
Com Svcs Leader II (932 hrs) (Step D)
2.00
PT
932
13.24
12.340
19.00
PT
202,635
Overtime Wages
Amount Budgeted:
1,500
SUPPLIES
Operating Supplies (41200) Amount Budgeted:
47,300
Hardware Supplies
13,000
Electrical/Lighting Supplies
16,000
Office Supplies
4,000
Glass Repair Materials
900
Paint and Painting Supplies
2,900
Replacement Flags
3,500
Uniforms/Shirts
3,500
Cleaning Supplies
2,000
Filters for Ice Machine
700
Sanyo Projector Bulbs - 2 each @ $400
800
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 10,000
Rental Information Brochures 6,000
Postcards, Letterhead, Contracts, Comment Cards, 4,000
Telephone (42125) Amount Budgeted: 5,700
Office Telephone 5,700
Utilities (42126)
Gas
Water
Edison
Amount Budgeted:
139
8,000
3,500
68,500
:r Irr
CITY OF DIAMOND BAR
DIAMOND BAR CENTER (001-5333)
BUDGET DISCUSSION
FY12-13
Page 2
Rental/Lease 1,700
Equipment 200
Exhibit Space 1,500
Equipment Maintenance (42200) Amount Budgeted: 3,700
Audio Video Systems Service 3,700
Maint. of Grounds/Bldgs (42210) Amount Budgeted:
24,155
Electrical Services (Lighting)
4,000
Building Maintenance Services
5,900
Pressure Washing Service
1,000
Building Security Monitoring
1,800
Doors, Locks and Keys Service
500
Roofing Services
1,800
Carpet Cleaning -- Quarterly
5,655
Clean GVBR fabric partitions
3,000
AQMD Generator Fees (Operating & Emissions)
500
CONTRACT SERVICES
CS - Security (45010) Amount Budgeted: 25,000
Contract Security 25,000
CS - Community Svcs (45300) Amount Budgeted: 259,950
Building Maintenance Contract w/4 FT Contract Staff 174,750
Pest Control Contract 2,310
Landscape Maintenance Contract (ValleyCrest) 67,750
HVAC Inspection & Maintenance Contract 7,200
Bear State (Equipment Service) -- 3,200
Trane (Computer Control Service) -- 4,000
Water Element Chemical Treatment & Maintenance Contract 2,040
Indoor Plant Maintenance Contract 2,200
Candle Permit Fees 2,000
Generator Contract Maintenance (including fuel) 1,700
CAPITAL OUTLAY
Misc Equipment (46250)
Replacement Tables
Amount Budgeted:
Portable ADA Assistive Listening Device for Pine/Oak/Syc &
back-up for GVB
New Trash Cans - 20
New Plant Pots
New Portable Bars
New - Front Entrance with sliding door
Occupancy Sensor Retrofit (Energy Savings System for HVAC)
140
3,000
1,500
4,000
1,600
3,000
30,000
12,000
55,100
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
FY 2010.11 FY 2011-12 FY 2011.12 FY 2012-13
Actual Adjusted Projected Proposed
PERSONNEL SERVICES
40010
Salaries
110,601
109,896
109,896
114,554
40020
Over -Time Wages
3,048
5,000
5,000
3,000
40030
Part -Time Salaries
131,887
125,643
125,643
127,725
40070
City Paid Benefits
1,844
2,017
2,017
1,972
40080
Retirement
18,844
20,331
35,640
19,149
40083
Worker's Comp. Exp.
7,283
7,066
7,066
7,268
40084
Short/Long Term Disability
652
670
670
699
40085
Medicare
11,156
11,205
11,205
11,432
40090
Benefit Allotment
18,840
- 19,104
19,104
19,584
TOTAL PERSONNEL
304,155
300,932
316,241
305,383
SUPPLIES
41200
Operating Supplies
22,576
21,700
21,700
25,200
41300
Small Tools & Equipment
TOTAL SUPPLIES
22,576
21,700
21,700
25,200
OPERATING EXPENDITURES.
42125
Telephone -
7,489
_ 6,500
6,500
6,500
42126
Utilities
206,825
197,500
232,000
215,000
42130
Rental/Lease of Equipment
639
500
500
500
42210
Maint. of Grounds/Bldgs
97,072
79,363
79,363
82,000
TOTAL OPERATING EXP.
312,025
283,863
318,363
304,000
CONTRACT SERVICES
45300 CS-Commun4 Svcs 295,249 295,250 295,250 316,450
TOTAL CONTRACT SVCS. 295,249 295,250 295,250 316,450
CAPITAL OUTLAY
46250 Misc Equipment 1,800 1,800 -
46410 Capital Improvements 1,000 - -
1,000 1,800 1,800 -
DIVISION TOTAL 935,005 903,545 953,354 951,032
141
CITY OF DIAMOND BAR
PARK OPERATIONS SUMMARY (001-5340)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET $951,032
PERSONNEL SERVICES
Personnel (40010-40093)
Full Time
Parks & Maintlnsp/Tech
Parks & Maint Supervisor
Intermittent Part Time
Facility Attendant I - 2,494 hrs @ D -Step
Facility Attendant II - 2,311 hrs @ D -Step
Maintenance Worker I - 1,250 hrs @ D -Step
Maintenance Worker 11 - 1,980 hrs @D -Step
Over -Time Wages
SUPPLIES
Amount Budgeted:
1.00 FT
0.60 FT
1.60 FT
4.000 IPT
4.000 IPT
2.000 IPT
2.000 IPT
12.000 IPT
Amount Budgeted: 3,000
305,383
Operating Supplies (41200) Amount Budgeted: 25,200
Heritage Community Ctr 4,000
Parks Supplies 12,000
Doggie Walk Bags 7,000
Staff Work Boots 700
Youth at Risk - Trail Maint Supplies 1,500
OPERATING EXPENDITURES
Telephone (42125)
Amount Budgeted: 6,500
Heritage Park
930
Heritage Community Ctr
930
Maplehill Pk
930
Pantera Pk
930
Peterson Pk
930
Reagan Pk
930
Sycamore Cyn
920
Utilities (42126) Amount Budgeted: 215,000
Paul Grow Park 11,622
Water— Water rate increase for all Parks 11,022
Electric 600
Heritage Park 10,472
Water 9,372
Electric 1,100
142
CITY OF DIAMOND BAR
PARK OPERATIONS SUMMARY (001-5340)
BUDGET DISCUSSION
FY12-13
2
Heritage Community Ctr
16,900
Water - Included with Heritage Park
Electric
13,500
High Speed Internet -- Computer & Phone
1,400
Gas
2,000
Lorbeer Lights
12,500
Electric
12,500
Maplehill Pk
13,603
Water
11,022
Electric
2,500
LA County Sewer Service Charge
81
Pantera Pk
46,792
Water
33,772
Electric
13,000
LA County Sewer Service Charge
20
Peterson Pk
27,092
Water
22,072
Electric
5,000
LA County Sewer Service Charge
20
Reagan Pk
12,483
Water
9,402
Electric
3,000
LA County Sewer Service Charge
81
Starshine Pk
9,722
Water
8,822
Electric
900
Summitridge
30,787
Water
30,787
Electric - Included w/DBC
Sycamore Cyn & Trail Mesa/Trailhead
17,127
Water
12,127
Electric
5,000
Washington Park
5,899
Water
4,999
Electric
900
Rental/Lease of Equipment (42130) Amount Budgeted: 500
Rental equip to repair Trails 500
Maint. of Grounds/Bldgs (42210) Amount Budgeted: 82,000
Paul Grow Park
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc . 1,000
Heritage Park
etc
t
Building Maintenance Contract 5,800
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 800
143
CITY OF DIAMOND BAR
PARK OPERATIONS SUMMARY (001-5340)
BUDGET DISCUSSION
FY12-13
Page 3
Maplehill Pk
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000
Pantera Pk
Building Maintenance Contract
3,050
Misc Maint of Dog Park (disinfectant, etc)
5,000
Resurface Basketball Courts
15,000
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc
3,000
Peterson Pk
16,070
Weed Removal / Fire Break
3,000
Removal of Poison Oak Adjacent to Hiking Trail
2,000
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc
3,000
Reagan Pk
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc
2,500
Starshine Pk
16,058
Replace Drinking Fountain
5,000
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc
200
Summitridge Park/DBC
16,070
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc
1,000
Sycamore Cyn Park & Trail/Trailhead
8,100
Cleaning_ of Creek Area
3,000
Sump Pump Maintenance
7,500
Ground Squirrel Control
2,600
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc
1,000
Weed Removal/Fire Breaks
11,550
Removal of Poison.Oak Adjacent to Hiking Trail
2,000
Washington Park
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc
1,000
CONTRACT SERVICES
CS -Community Svcs (45300) Amount Budgeted: 316,450
Landscape Maintenance Contract
ValleyCrest Contract 119,288
Paul Grow Park 20 574
Heritage Park
13,735
Maplehill Park
16,058
Ronald Reagan Park
24,082
Starshine Park
8,369
Sycamore Canyon Park
16,070
Trail Head/Trail at Sycamore Canyon Park
12,300
Washington Park -- est.
8,100
ValleyCrest Contract
197,162
Pantera Park
99,331
Peterson Park
43,927
Lorbeer Football Field
48,904
Summit Ridge Park (incl. w/Diamond Bar Center)
Dog Park --est.
5,000
144
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
OPERATING EXPENDITURES
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
Printing
•
Actual
Adjusted
Projected
Proposed
PERSONNEL SERVICES
-
250
40010
Salaries
407,234
499,088
455,202
449,874
40020
Over -Time Wages
13,415
15,000
15,000
15,000
40030
Part -Time Salaries
331,957
287,350
_
319,727
326,401
40070
City Paid Benefits
8,225
12,414
12,414
11,747
.40080
Retirement
81,123
106,407
186,530
86,353
40083
Worker's Comp. Exp.
16,708
17,968
17,968
19,005
40084
Short/Long Term Disability
2,743
3,507
3,507
3,151
40085
Medicare
26,869
24,498
24,498
27,357
40090
Benefit Allotment
100,949
113,693
113,693
110,555
40099
Salary Savings
270
(43,886)
-
-
-
TOTAL PERSONNEL
989,223
1,036,039
1,148,539
1,049,443
SUPPLIES
Admissions -Youth Activities
40,061
42,400
- 42,400
41200
Operating Supplies
77,775
83,141
83,141
85,000
268,417
TOTAL SUPPLIES
77,775
83,141
83,141
85,000
OPERATING EXPENDITURES
42110
Printing
7,268
11,030
11,030
10,730
42120
Postage Charges
-
250
42128
Banking Charges
21,150
33,500
33,500
33,500
42130
Rental/Lease of Equipment
10,526
- 10,600
10,600
10,900
42140
Rental/Lease of Real Prop
61,744
95,130
84,317
84,317
42200
Equipment Maintenance
1,589
1,500
1,500
1,500
42205
Computer Maintenance
500
500
500
42315
Membership & Dues
2,150
2,115
2,115
2,115
42325
Meetings
1,095
• 1,350
1,350
1,350
42330
Travel- Conferences
6,790
. 6,908
6,908
7,000
42335
Travel -Mileage & Auto Allow
324
710
710
-
42340
Education & Training
270
200
200
200
42353
City Birthday Party
63,195
73,355
73,355
73,655
42410
Admissions -Youth Activities
40,061
42,400
- 42,400
42,400
TOTAL OPERATING EXP.
216,162
279,298
268,485
268,417
PROFESSIONAL SERVICES
44100
Commission Compensation
2,475
2,700
2,700
2,700
TOTAL PROF SVCS:
2,475
2,700
2,700
2,700
CONTRACT SERVICES
45300
CS -Community Svcs
88,005
119,648
119,648
121,128
45305
CS -Concerts in the Park
19,967
22,150
22,150
22,100
45310
CS -Excursions
42,180
40,500
40,500
40,500
45320
CS-Ccntract Classes
165,171
183,000
183,000
172,000
TOTAL CONTRACT SVCS.
315,323
365,298
365,298
355,728
CAPITAL
OUTLAY
46250
Misc Equipment
-
- -
1,400
-
-
-
1,400
DIVISION TOTAL
1,600,958
1,766,476
1,868,163
1,762,688
145
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET $1,762,688
PERSONNEL SERVICES
Personnel (40010-40093)
Full Time
Community Svcs Director
Recreation Superintendent
Admin Assistant
CS Coordinator
Recreation Supervisor
Rec Specialist
Rec Specialist
Amount Budgeted:
0.485 FT
0.750 FT
1.000 FT
3.000 FT
0.400 FT
0.810 FT
1.000 FT
1,034,443
146
7.445 FT
Regular Part -Time
Part -Time Salaries:
Asst. Preschool Teacher (20 hrs)
1.00
RPT
1,040.00
$16.74
Preschool Teacher (30 hrs)
1.00
RPT
1,560.00
$18.45
Preschool Teacher (26 hrs)
1.00
RPT
1,352
$15.18
3.00
RPT
Seasonal Part -Time
CS Spec. -Day Camp/Youth Master Plan
1.00
SPT
Implementation (990 hrs @ D -Step)
990.00
$19.78
CS Spec. -Fields (3,068 hrs @ D -Step)
3.00
SPT
3,068.00
$19.78
CS Spec. -Sports (990 hrs @ D -Step)
1.00
SPT
990.00
$19.78
CS Workers (990 hrs @ D -Step)
6.00
SPT
990.00
$10.56
CS Leader (3,960 hrs @ C -Step)
4.00
SPT
3,960.00
$11.28
CS Leader-TinyTots (900 hrs @ E -Step)
1.00
SPT
900.00
$12.43
CS Leader II (6,926 hrs @ D -Step)
10.00
SPT
6,926.00
$13.50
26.00
SPT
Total
Part -Time Salaries:
Overtime Wages (40020)
Amount Budgeted:
15,000
Summer Day Camp
1,007
Senior Excursions
531
Haunted House
1,477
4th of July Event
628
Candy Cane Craft Fair
516
24th Birthday Party -
1,846
Adult Excursions
2,926
Youth & Adult Sports
846
Winter Snow Fest
738
YMP & Youth in Action
3,673
Diamond Bar Day at the Fair
296
Concert Share
110
Easter Egg Hunt
296
Arbor Day
0
Staff Softball Tournament
0
Veterans Recognition
110
146
SUPPLIES
Operating Supplies (41200)
Haunted House/FFF
Easter Egg Hunt
Youth Soccer
Youth Basketball
Adult Volleyball
Candy Cane Craft Fair
Concert Share
Senior Excursions
Senior Dances/Programs
Adult Basketball
Day Camp
Staff Shirts
YMP Imp & DB4 Youth
Adult Excursions
Volunteen Program
Tiny Tots
Youth Baseball
Winter Snow Fest
Concerts in the Park
Contract Classes
Veterans Recognition
Arbor Day Celebration
Fourth of July
Diamond Bar Day at the Fair
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY12-13
Amount Budgeted:
3,502
2,849
3,558
10,505
222
852
.1,420
1,136
6,980
3,517
7,820
2,839
4,003
691
769
6,152
11,227
6,672
1,145
946
3,644
852
2,366
331
Senior Softball 662
Field Attendant 340
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 10,730
Concerts in the Park/Movies in the Stars 775
85,000
Day Camp
775
Winter Snowfest
575
Youth Basketball
575
Youth Baseball
475
Youth Soccer
— -475
Easter Egg Hunt
400
Haunted House & Fall Fun Festival
400
Tiny Tots
350
Candy Cane Craft Fair
600
Senior Programs
755
Contract Classes
700
Veterans Recognition
600
Armed Forces Banners Brochures
150
Fourth of July
500
DB4Youth
1,625
Diamond Bar Day at the Fair
650
Concert Share
350
147
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY12-13
Postage Charges (42120) Amount Budgeted: 250
Business Reply Account 1250
Banking Charges (42128) Amount Budgeted: 33,500
Credit Card Charges 33,500
Rental/Lease of Equipment (42130) Amount Budgeted: 10,900
Winter Snowfest 3,500
Fireworks Show 4,300
Sound System
1,500
Restrooms/Sinks
1,100
Tables/Chairs/Equipment
1,000
Light Tower Rental
700
Concert Share
3,100
Rental/Lease of Real Prop (42140) Amount Budgeted: 84,317
Youth Basketball Games + Practice
24,409
Youth Indoor Soccer
4,700
Adult Volleyball
8,640
Adult Basketball
32,768
Contract Classes
10,500
4th of July (Lorbeer Middle School)
3,000
Winter Snow Fest
200
Easter Egg Hunt
100
Equipment Maintenance (42200) Amount Budgeted: 1,500
Vehicle Maint 1,500 .
Computer Maintenance (42205) Amount Budgeted: 500
Computer Software - Staff Scheduling 500
Membership & Dues (42315) Amount Budgeted: 2,115
C.P.R.S. Membership (8 Staff) 1,240
Lern (2 Staff) 400
Calif. Asso. of Senior Service Centers (1 Staff)' 50
WILS (3 Staff) 75
S.C.M.A.F. Membership (4 Staff) 350
Meetings (42325)
Amount Budgeted: 1,350
C.P.R.S. Seminars
200
S.C.M.A.F. Sports Institute (4 staff)
310
Brochure Exchange Meetings
120
CPRS District XIII Meetings
600
WILS Meetings
120
148
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY12-13
Travel - Conferences (42330) Amount Budgeted: 7,000
NRPA Conf in Anaheim -- 1 staff
10/16/12-10/18/12
Registration for 1 staff @ $523 523
Institutes -- 1 @ $100 100
Meals/Parking/Incidentals -- 3 days 260
C.P.R.S. Conference - San Jose 3/6-3/8/12
Registration for 5 persons @ $340 1,700
Meals/Parking/Incidentals -- 3 days 1,097
Airfare 1,070
Car Rental -- 3 days 0
Hotel -- 3 days @ $150 X 5 persons 2,250
Travel -Mileage & Auto Allow (42335) Amount Budgeted:
Staff Mileage
Education & Training (42340) Amount Budgeted: 200
Day Camp 100
Tiny Tots 100
City Birthday Party (42353) Amount Budgeted:.
73,655
Banners
5,300
Special Event Insurance
1,800
Restroom/Sink Rental
1,000
Sound System Rental
750
Equipment Rental -
250
Tables, Chairs, Generators, Canopies
9,500
Contract Staff/Security
1,850
Rides/Attractions
23,780
Non Profit's Organizations Revenue Share
12,300
Annual Birthday Pins
2,700
Decoration/Signs
3,600
Games/Game Prizes
4,700
Facility Rental - PUSD
250
Food Reimbursement
700
Birthday Cakes/Supplies
700
Wrist Bands
500
Flyers/Posters/Promotion
1,350
Council & Commission Shirts
900
Kwik Covers
500
Car Show Supplies
1,475
Admissions -Youth Activities (42410) Amount Budgeted: 42,400
Day Camp - Excursions 40,800
Tiny Tots 800
DB4 Youth 800
149
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY12-13
5
PROFESSIONAL SERVICES
Commissioner Compensation (44100) Amount Budgeted: 2,700
5 Comm. @ $45/mtg @ 12 mtgs/year 2,700
CONTRACT SERVICES
29,020
CS -Community Svcs (45300)
Amount Budgeted: 121,128
Adult Basketball Officials
1,188
Tiny Tots
750
Staff One Pitch Tourney
250
Volunteens
2 500
Daycamp -- Summer Entertainment
Youth Basketball Officials
PeaceBuilders
Winter Snow Fest - 2013
Snow
Sound System
Special Event Insurance
Food Vendor Reimbursement -
Valley Crest/MCE
Banners
Event Security
Revenue Split w/Organizations
Senior Program
Haunted House/Fall Fun Festival
Special Event Insurance
Banners
Revenue Split w/Organizations (FFF)
Candy Cane Craft Fair
Easter Egg Hunt Liability Insurance
Easter Egg Hunt Banners
Fireworks Show -- 2012
Fireworks
Entertainment
Banners (5 New Horizonital)
Valley Crest
Insurance
Veterans Recognition - Entertainment
Armed Forces Banners
Movies under the Stars -- Movie Rentals
D64Youth
Diamond Bar Day at the Fair - Entertainment
Concert Share
150
1,600
4,620
2,815
24,000
13,000
750
600
550
1,500
500
600
6,500
200
15,855
3,100
7,480
800
2,400
29,020
1,700
400
700
600
500
450
600
21,300
12,900
5,000
800
600
2,000
200
15,855
3,100
7,480
800
2,400
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY12-13
Concerts in the Park (45305)
Bands -- 7 Concerts
10,000
Sound System
4,500
Concessionaire Reimbursements
900
Banners & Replacement Signage
3,400
Special Event Insurance
2,000
Annual ASCAP Registration
650
Annual BMI Registration
650
CS -Excursions (45310) Amount Budgeted: 40,500
Adult Excursions 15,500
Senior Excursions 25,000
CS - Contract Classes (45320) Amount Budgeted: 172,000
Contract Class Instructors 167,000
Instructor Insurance 5,000
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted: 1,400
Table Tennis Table 1,000
Youth Sports Scoreboards/Timers 400
151
CITY OF DIAMOND BAR
Department - Public Works
• Public Works
Administration
• Engineering
• - Road Maintenance
• Landscape Maintenance
153
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
PUBLIC WORKS
FY 2012-2013
Organization #: 001-5510 through 001-5558
-
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
Actual
Adjusted
Projected
Proposed
PERSONNEL SERVICES
$785,252
$819,322
$903,373
$820,194
SUPPLIES
54,537
61,700
59,700
59,000
OPERATING EXPENDITURES
100,766
112,150
109,850
119,550
PROFESSIONAL SERVICES
39,954
101,883
101,883
104,500
CONTRACT SERVICES
1,333,247
1,454,385
1,379,390
1,378,560
CAPITAL OUTLAY
1,811
3,000
3,000
3,000
DEPARTMENTTOTAL
$2,315,567
$2,552,440
$2,557,196 -
$2,484,804
DEPARTMENT INCLUDES
Landscape Maintenance
15.2%
PW Administration $620,881
Engineering - 288,868
Road Maintenance 1,197,295
Landscape Maintenance 377,760
PUBLIC WORKS
PW Administration
25.0%
Engineering
11.6
Total Department Expenditures - $2,484,804
154
Road Maintenance
48.2%
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40030
Part -Time Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Cafeteria Benefits
40099
Salary Savings
42330
TOTAL PERSONNEL
SUPPLIES
42110
41200
Operating Supplies
41250
Road Maint Supplies
41300
Small Tools & Equipment
Utilities
TOTAL SUPPLIES
OPERATING EXPENDITURES
42110
Printing
42115
Advertising
42125
Telephone
42126
Utilities
42130
Rental/Lease of Equip
42200
Equipment Maintenance
42310
Fuel
42315
Membership & Dues
42320
Publications
42325
Meetings
42330
Travel -Conferences
42335
Travel -Mileage & Auto Allow
42340
Education & Training
8,751
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
FY 2010-11 _ FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
577,811
603,159
591,800
603,528
2,089
2,500
2,500
2,500
7,066
8,687
8,687
8,153
97,929
111,625
195,676
100,886
12,305
11,149
11,149
13,027
3,275
3,671
3,671
3,682
8,279
- 8,725
8,725
8,751
76,498
81,165
81,165
79,668
-
(11,359)
-
-
785,252
819,322
903,373
820,194
2,950
4,500
2,500
4,500
47,952
52,700
52,700
50,000
3,635
4,500
4,500
4,500
54,537.
61,700
59,700
59,000
9,539-
8,000
5,000
8,000
3,550
3,500
3,500
8,000
519
550
550
550
59,882
68,000
68,000
70,000
3,187
4,000
4,000
4,000
4,546
4,000
4,000
4,000
8,603
8,000
8,000
8,500
1,995
2,100
2,800
2,500
385
1,000
1,000
1,000
947
2,500
2,500
2,500
2,813
4,500
4,500
4,500
3,270
3,500
3,500
3,500
1,530
2,500
2,500
2,500
100,766
112,150
109,850
_
119,550
44000
Professional Services
3,720
8,605
8,605
6,500
44100
Commission Compensation
1,550
3,000
3,000
3,000
44240
Prof Svcs -Environmental
28,999
65,278
65,278
70,000
44520
Prof Svcs -Engineering
5,685
25,000
25,000
25,000
TOTAL PROF SVCS
39,954
101,883
101,883
104,500
CONTRACT SERVICES
45221
CS - Engineering
93,368
57,237
50,000
45,000
45222
CS -Traffic
16,938
33,282
28,000
25,000
45223
CS - Plan Checking
20,710
31,094
20,000
12,300
45224
CS - Soils
5,000
5,000
5,000
45226
CS - Surveying
3,000
3,000
3,000
3,000
45227
CS -Inspection
7,480
31,382
10,000
20,500
45500
Contract Services
47,665
35,000
35,000
35,000
45501
CS - Street Sweeping
148,754
135,000
135,000
135,000
45502
CS - Road Maintenance
237,650
240,000
240,000
240,000
45503
CS - Parkway Maint
23,793
24,675
24,675
24,675
155
45504
CS - Sidewalk Insp & Repair
190,482
150,000
150,000
150,000
45506
CS - Striping & Signing
28,270
50,000
50,000
50,000
45507
CS - Traffic Signal Maint
175,594
250,000
220,000
220,000
45508
CS -Vegetation Control
102,015
102,015
102,015
102,400
45509
CS- Tree Maintenance
167,541
195,200
195,200
198,835
45510
CS - Tree Watering
18,036
'16,500
16,500
16,850
45512
CS -Storm Drainage
11,912
15,000
15,000
15,000
45522
CS - Right of Way Maint
17,886
50,000
50,000
50,000
45530
CS - Industrial Waste
22,153
30,000
30,000
30,000
TOTAL CONTRACT SVCS.
1,333,247
1,454,385
1,379,390
1,378,560
CAPITAL
OUTLAY
46220
Office Equip -Furniture
-
-
-
46250
Misc Equipment
1,811
3,000
3,000
3,000
1,811,
3,000
3,000
3,000
DEPARTMENTTOTAL
2,315,567
2,552,440
2,557,196
2,484,804
156
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DEPARTMENT TITLE: PUBLIC WORKS/ENGINEERING DEPT NO. 5510-5558
The Public Works Department provides information on General Engineering matters
relating to City streets, public right-of-ways, City's Capital projects, utilities, traffic related
issues, etc. to the general public, contractors, developers, utility companies, and other
public agencies. It coordinates City projects and plans with other governmental
agencies to ensure that the City's concerns are addressed (i.e. SCAG, LACTC,
CalTrans, County of Los Angeles)
This department manages and enforces the City's requirements for subdivisions, lot
development, utilities, vehicle/pedestrian traffic, and the use of public right-of-way. All
plans and projects for proposed development are reviewed and any required reports are
prepared for the Planning Commission, Traffic and Transportation Commission, and the
City Council.
The department is responsible for the City's traffic and transportation activities, grant
administration, and the administration of related Capital Projects Funds.
The department is also responsible for the day-to-day maintenance of all publicly owned
properties, including streets, curbs, gutters, sidewalks, traffic signals, signs, street lights,
sewers storm drains and landscaping. The department administers the maintenance
contracts to accomplish the fore mentioned items.
PERSONNEL
FULL TIME POSITIONS
Public Works Director
0.85
Senior Civil Engineer
0.85
Associate Engineer
1.00
Assistant Engineer
0.95
PW Maintenance Supt
1.00
Sr. Street Maint Wkr
1.00
Administrative Coordinator
0.75
Total Positions 6.40
157
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
CAPITAL OUTLAY
46220 Office Equip-Fumiture
DIVISION TOTAL
159
647,900 620,881
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
Actual
Adjusted
Projected
Proposed
PERSONNEL SERVICES
40010
Salaries
254,744
276,832
265,473
265,796
40020
Over -Time Wages
385
2,000
2,000
2,000
40030
Part -Time Salaries
40070
City Paid Benefits
3,166
3,735
3,735
3,315
40080
Retirement
42,958
51,255
89,849.
44,430
40083
Worker's Comp. Exp.
4,526
3,326
3,326
4,710
40084
Short/Long Tenn Disability
1,398
1,680
1,680
1,621
40085
Medicare
3,663
3,993
3,993
3,854
40090
Benefit Allotment
30,329
33,411
33,411
- 31,104
40099
Salary Savings
(11,359)
-
-
TOTALPERSONNEL
341,169
364,873
403,467
356,831
SUPPLIES
41200
Operating Supplies
2,950
4,500
2,500
4,500
41300
Small Tools & Equipment
500
500
- 500
TOTAL SUPPLIES
2,950
5,000
3,000
5,000
OPERATING EXPENDITURES
42110
Printing
9,539
8,000.
5,000
8,000
42115
Advertising
3,550
3,500
3,500
8,000
42125
Telephone
519
550
550
550
42126
Utilities
59,882
68,000
68,000
70,000
42315
Membership & Dues
906
1,000
1,000
1,000
42320
Publications
385
1,000
1,000
1,000
42325
Meetings
922
2,000
2,000
2,000
42330
Travel -Conferences
2,813
4,000
4,000
4,000
42335
Travel -Mileage & Auto Allow
3,222
3,000
3,000
3,000
42340
Education & Training
1,530
1,500
1,500
1,500
TOTAL OPERATING EXP.
83,268
92,550
89,550
99,050
PROFESSIONAL SERVICES
44000
Professional Services
3,720.
8,605
8,605
6,500
44100
Commissioner Comp
1,550
3,000
3,000
3,000
44240
Prof Svcs -Environmental
28,999
65,278
65,278
70,000
TOTAL PROF SVCS
34,269
76,883
76,883
79,500
CONTRACT SERVICES
45221
CS - Engineering
82,516
38,089
35,000
- 30,000
45227
CS - Inspection
7,480
31,382
10,000
20,500
.45530
CS- Industrial Waste
22,153
30,000
30,000
30,000
TOTAL CONTRACT SVCS.
112,148
99,471
75,000
80,500
CAPITAL OUTLAY
46220 Office Equip-Fumiture
DIVISION TOTAL
159
647,900 620,881
CITY OF DIAMOND BAR
PUBLIC WORKS ADMIN (001-5510)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET $620,881
PERSONNEL SERVICES
Personnel (40010-40093)
Public Works Director
Senior Civil Engineer
Assoc Engineer
Assist Engineer
Administrative Coordinator
SUPPLIES
Amount Budgeted:
0.75 FT
0.40 FT
0.25 FT
0.35 FT
0.75 FT
2.50 FT
356,831
Operating Supplies (41200) Amount Budgeted: 4,500
Misc. Office Supplies
Small Tools & Equipment (41300) Amount Budgeted: 500
Misc. Tools & Equipments
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 8,000
Plans, Specifications, Reports, Notices, and
Flyers
NTMP Notices & Surveys
Advertising (42115) Amount Budgeted: 8,000
mailings related to public
works/traffic/parking/street sweeping
activities
Telephone (42125)
Amount Budgeted:
550
Public Works Director - Cell Phone Allow
Utilities (42126)
Amount Budgeted:
70,000
Traffic signals
Membership & Dues (42315)
Amount Budgeted:
1,000
APWA, ASCE, MSA, TCSA.
Publications (42320)
Amount Budgeted:
1,000
Various Professional/Trade Magazines
Meetings (42325) Amount Budgeted: 2,000
Public Works and Traffic Engineering
Workshops/Seminars
.1,
CITY OF DIAMOND BAR
PUBLIC WORKS ADMIN (001-5510)
BUDGET DISCUSSION
FY12-13
Page 2
Travel -Conferences (42330) Amount Budgeted: 4,000
League of California Cities- Public Works
Officers Institute Annual Conference, APWA
Conference 2,000
T&T Commissioner Wkshops/Conf 2,000
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000
Public Works Director - Auto Allowance
Education & Training (42340) Amount Budgeted: 1,500
Trainings/Workshops
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 6,500
Minute Secretary 1,500
Misc.Traffic Mgt Programs 5,000
Commissioner Compensation (44100) 3,000
T&T Commission
Prof Svcs -Environmental (44240) Amount Budgeted: 70,000
NPDES Permit/Compliance due to
increased enforcement/requirements,
including spill responses.
10,000
Coyote Creek TMDL
Implementation/Monitoring/Reporting
Requirements
30,000
Sewer Sys Overflow/WDR Permit Fee
8,500
NPDES Permit Fee
19,000
CPR Membership
2500
CS - Engineering (45221) Amount Budgeted: 30,000
As needed basis -non fee based projects
(i.e., Sewer/Storm Drain M&O Deficiency
CS - Inspection (45227)
Grading, sewer, storm drains, and various
development improvements.
CS - Industrial Waste (45530) Amount Budgeted: 30,000
L.A.County Dept. of Public Works: Plan
Checks, Permits, and Enforcement.
161
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
OPERATING EXPENDITURES
42315
Membership & Dues
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
42325
Meetings _
Actual
Adjusted
Projected
Proposed
PERSONNEL SERVICES
Travel -Conferences
20,710
500
500
40010
Salaries
158,463
162,255
162,255
165,501
40020
Over -time Wages
660
3,000
-
1,000
40070
City Paid Benefits
1,930
2,269
2,269
2,218
40080
Retirement
26,965
30,017
52,619
27,665
40083
Worker's Comp. Exp.
3,197
3,245
3,245
3,310
40084
ShorULong Term Disability
964
990
990
1,010.
40085
Medicare
2,273
2,353
2,353
2,400
40090
Benefit Allotment
21,384
21,924
21,924
22,464
TOTAL PERSONNEL
215,836
223,053
245,655
224,568
OPERATING EXPENDITURES
42315
Membership & Dues
1,089
1,100
1,800
1,500
42325
Meetings _
25
500
500
500
42330
Travel -Conferences
20,710
500
500
500
42335
Travel -Mileage & Auto Allow
48
500
500
500
42340
Education & Training
3,000
1,000
1,000
1,000
TOTAL OPERATING EXP.
- 1,162
3,600
4,300
4,000
CONTRACT SERVICES
45221
CS - Engineering
10,852
19,148
15,000
15,000
45222
CS - Traffic
16,938
33,282
28,000
25,000
45223
CS - Plan Checking
20,710
31,094
20,000
12,300
45224
CS - Soils
5,000
5,000
5,000
45226
CS - Surveying
3,000
3,000
3,000
3,000
TOTAL CONTRACT SVCS.
51,500
91,524
71,000
60,300
DIVISION TOTAL
268,498
318,177
320,955
_ 288,868
162
CITY OF DIAMOND BAR
ENGINEERING (001-5551)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET $288,868
PERSONNEL SERVICES
Personnel (40010-40093)
Senior Civil Engineer
Assoc Engineer
Assist Engineer
Amount Budgeted:
0.45 FT
0.75 FT
0.60 FT
1.80 FT
224,568
OPERATING EXPENDITURES
Membership & Dues (42315) Amount Budgeted: 1,500
APWA(Senior, Associate & Assist. Engineers)
ASCE(Senior, Associate & Assist. Engineers)
Meetings (42325) Amount Budgeted: 500
Caltrans, MTA, LACDPW, SGVCOG, SCAG
Travel -Conferences (42330) Amount Budgeted:
APWA
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500
Misc
Education & Training (42340) Amount Budgeted: 1,000
APWA, ASCE, ITS, UCLA Extensions
CONTRACT SERVICES
CS - Engineering (45221) Amount Budgeted: 15,000
Misc. engineering studies/reports on an as
needed basis
CS - Traffic Engr (45222) Amount Budgeted: 25,000
Traffic Counts, Speed Surveys, Traffic
Impact Studies, NTMP Plans, etc.
CS - Plan Checking (45223) Amount Budgeted: 12,300
grading, sewer, and storm drain plan checks,
lot line adjustment, certificate of correction.
CS - Soils (45224) Amount Budgeted: 5,000
As needed basis
CS - Surveying (45226) Amount Budgeted: 3,000
As needed basis
163
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012.13
Actual Adjusted Projected Proposed
PERSONNEL SERVICES
Prof Svcs - Engineering
5,685
25,000
25,000
40010
Salaries
164,604
164,072
164,072
172,231
40020
Over -Time Wages
1,044
500
500
500
40070
City Paid Benefits
1,970
2,683
2,683
2,619
40080
Retirement
28,006
- 30,353
53,208
28,790
_
40083
Worker's Comp. Exp.
4,582
4,578
4,578
5,007
40084
Short/Long Term Disability
913
1,001
1,001
1,051
40085
Medicare
2,343
. 2,379
2,379
2,497
40090
Benefit Allotment
24,785
25,830
25,830
26,100
45522
TOTAL PERSONNEL
228,247
231,396
254,251
238,795
SUPPLIES
Prof Svcs - Engineering
5,685
25,000
25,000
25,000
41250
Road Maintenance Supplies
47,952
52,700
- 52,700
50,000
41300
Small Tools & Equipment
3,635
4,000
4,000
4,000
CS -Street Sweeping
TOTAL SUPPLIES
51,587
56,700
56,700
54,000
OPERATING EXPENDITURES ,
237,650
240,000
240,000
240,000
42130
Rental/Lease of Equip
3,187
4,000
4,000
4,000
42200
Equipment Maintenance
4,546
4,000
4,000
4,000
42310
Fuel
8,603
8,000
8,000
8,500
45512
TOTAL OPERATING EXP.
16,336
16,000
16,000
16,500
Professional Services
44520
Prof Svcs - Engineering
5,685
25,000
25,000
25,000
5,685
25,000
25,000
25,000
CONTRACT SERVICES
45501
CS -Street Sweeping
148,754
135,000
135,000
135,000
45502.
CS -Road Maintenance
237,650
240,000
240,000
240,000
45504
CS -Sidewalk Insp & Repair
190,482
150,000
150,000
150,000
45506
CS -Striping & Signing
28,270
50,000
50,000
50,000
45507
CS -Traffic Signal Maint
175,594
250,000
220,000
220,000
45512
CS -Storm Drainage
11,912
15,000
15,000
15,000
45522
CS -Right of Way Maint
17,886
50,000
50,000
50,000
TOTAL CONTRACT SVCS.
810,548
890,000
860,000
860,000
CAPITAL OUTLAY
-
46250
Misc Equipment
1,811
3,000
3,000
3,000
1,811
3,000
3,000
3,000
DIVISION TOTAL
1,114,214
1,222,096
1,214,951
1,197,295
.m
CITY OF DIAMOND BAR
ROAD MAINTENANCE (001-5554)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET $1,197,295
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 238,795
Public Works Director 0.10 FT
Public Wks Maintenance Superintendent 1.00 FT
Sr Street Maintenance Worker 1.00 FT
2.10 FT
SUPPLIES
Road Maintenance Supplies (41250) Amount Budgeted: 50,000
AC Cold Mix, Absorbents, Signs, Posts,
Cones, Paint, and Misc. Supplies.
Work Boots - 2 Staff Members
Small Tools & Equipment (41300) Amount Budgeted: 4,000
Misc. Items (Grinding wheels, blades,
shovels, etc.)
OPERATING EXPENDITURES
Rental/Lease of Equip (42130) Amount Budgeted: 4,000
Generator, Spot Lights, Trucks,
Barricades, Traffic Control Cones/Signs, etc.
Equipment Maintenance (42200) Amount Budgeted: 4,000
Grinder, Striper, Car washes, etc
Fuel (42310) Amount Budgeted: 8,500
PROFESSIONAL SERVICES
Prof Svcs -Engineering (44520) Amount Budgeted: 25,000
On-call Traffic Engineering Assistance/Support
CONTRACT SERVICES
CS -Street Sweeping (45501) Amount Budgeted: 135,000
CS -Road Maintenance (45502) Amount Budgeted: 240,000
CS -Sidewalk Insp & Repair (45504) Amount Budgeted; 150,000
Sidewalk R & R
CS -Striping & Signing (45506) Amount Budgeted: 50,000
Striping.& Signing work
165
CITY OF DIAMOND BAR
ROAD MAINTENANCE (001-5554)
BUDGET DISCUSSION
FY12-13
Page 2
CS -Traffic Signal Maint (45507) Amount Budgeted: 220,000
CS -Storm Drainage (45512) Amount Budgeted:
Storm Patrol/Drainage Device Maint
CS -Right of Way Maint (45522) Amount Budgeted: 50,000
Right of Way Maint
CAPITAL OUTLAY
Miscellaneous Equipment (46250) Amount Budgeted: 3,000
Equipment Replacement
166
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
167
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
Actual
Adjusted
Projected
Proposed
CONTRACT SERVICES
45500
Contract Services
47,665
35,000
35,000
35,000
45503
CS - Parkway Maint
23,793
24,675
24,675
24,675
45508
CS -Vegetation Control
102,015
102,015
102,015
102,400
45509
CS - Tree Maintenance
167,541
195,200
195,200
198,835
45510
CS - Tree Watering
18,036
16,500
16,500
16,850
TOTAL CONTRACT SVCS.
359,050 '
373,390
373,390
377,760
DIVISION TOTAL
359,050
373,390
373,390
377,760
167
CITY OF DIAMOND BAR
LANDSCAPE MAINTENANCE (001-5558)
BUDGET DISCUSSION
FY12-13
TOTAL BUDGET $377,760
CONTRACT SERVICES
Contract Services (45500) Amount Budgeted: 35,000
Trails Maint - Youth at Risk Pgm 35,000
(Funded with Prop. A Safe Parks Act At -Risk Funds)
CS - Parkway Maint (45503) Amount Budgeted: 24,675
Lanterman Contract 24,675
CS -Vegetation Control (45508) Amount Budgeted: 102,400
MCE Contract 78,900
Crestline Annexation Area 10,100
Freeway Ramps/Cal Trans ROW 13,400
CS -Tree Maintenance (45509) Amount Budgeted:
198,835
WCA Contract (includes 2.1% CPI increase)
Tree Maintenance - 5 year cycle
143,595
Areas 3 & 6 -- 3,357 trees @ 40.84/tree 137,100
LLAD #41 Slopes (3 -man Crew/25 days 6,495
over a 5 -year period ($30,900/5 years)
Service Requests and As Needed Work
7,250
Emergency Call Out
3,065
Arborist Inspections
5,309
Tree Planting
11,231
Tree/Stump Removals/Replacements for Sidewalk Repairs and
23,075
Pro -Active Risk Management
Remove Dead Alders/Eucs at Pathfinder Slope over 5 -years
5,310
($25,000/ 5 years)
CS -Tree Watering (45510) Amount Budgeted: 16,850
WCA Contract (includes 2.1% CPI increase) 16,850
CITY OF DIAMOND BAR
Department - Transfers Out
• Transfers Out
M
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: TRANSFERS OUT DIVISION NO. 9915
Interfund transfers from the General Fund to other funds for Fiscal Year 2012-2013
consist of transfers to the Community Organization Support Fund, Self -Insurance Fund,
Debt Service Fund, LLAD Funds, and the Capital Improvement Projects Fund.
The City Council has created a Community Organization Support Fund that is funded
through transfers from the General Fund. The purpose of this fund is to provide money
in an effort to provide financial support to various community based organizations.
The transfers to the Self -Insurance Fund include the budgeted amount for the City's
general liability insurance premiums.
The transfer to the Debt Service Fund is to make the principal and interest payment and
any related banking charges on the 2002 fixed rate bonds.
The transfers to the LLAD Funds have become necessary to supplement the funding of
the districts operations. The City Council will be considering various funding
mechanisms in the near future to ensure the continued services provided by these
assessment districts.
The transfers to the Capital Improvement Projects Fund consist of transfers to make
various park and street improvement projects.
171
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2012-2013
OPERATING TRANSFERS OUT
49011
Transfer Out -Com Orgnztn Fd
49111
Transfer Out - Gas Tax
49116
Transfer Out- Traffic Mitigation
49122
Transfer Out - Quimby
49155
Transfer Out-CDBG -
49250
Transfer Out - CIP
49370
Transfer Out -Debt Service Fd
49510
Transfer Out -Self Ins Fund
49520
Transfer Out -Equip Replcmt
49530
Transfer Out -Comp Replcmt
USES OF FUND BALANCE RESERVES
49138
Transfer Out-LLAD #38
49139
Transfer Out-LLAD #39
49141
Transfer Out-LLAD #41
49250
Transfer Out-CIP Fund
TOTAL
FY 2010-11 FY 2011-12 FY 2011-12 - FY 2012-13
Actual Adjusted Projected Proposed
11,100
15,000
15,000
15,000
101,101
82,000
-
4,586
1
119,058
-
411,659
411,659
833,981
446,528
409,112
515,136
448,379
159,500
-
-
-
617,129
835,771
1,129,482
1,416,418
14,807
7,642
15,140
13,512
57,042
68,652
82,006
81,752
37,888
19,722
17,023
217,178
-
151,000
173,989
289,027 114,182 267,868 286,276
906,156 . 949,953 -1,397,350 1,702,694
173
CITY OF DIAMOND BAR
TRANSFERS OUT , (001-9915)
BUDGET DISCUSSION.
FY12-13
TOTAL BUDGET $1,702,694
OPERATING TRANSFERS OUT
Transfer Out -Com Orgnztn Fd (49011) Amount Budgeted: 15,000
15,000
Transfer Out-CIP Fund (49250) Amount Budgeted: 119,058
Residential Slurry Seal Area 1 B 119,058
Transfer Out -Debt Service Fund (49370) Amount Budgeted: 833,981
Bond Principal Payments 335,000
Interest Expense 498,956
Banking Charges 25
Transfer Out -Self Ins Fund (49510) Amount Budgeted: 448,379
Insurance Premiums 11,000
Insurance Deposits 441,879
Less: Interest Income earned (4,500) .
Transfer Out -Equip Replcmt Amount Budgeted: 0
Vehicle Replacement (5 yr cycle) 0
Transfer Out -Computer Equip Replacement Amount Budgeted: 0
Computer Purchases 0
USES OF FUND BALANCE RESERVE
Transfer Out - LLAD #38 (49138) Amount Budgeted: 13,512
To Cover Fd Deficit 13,512
Transfer Out - LLAD #39 (49139) Amount Budgeted: 81,752
To Cover Fd Deficit 81,752
Transfer Out - LLAD #41(49141) 17,023
To Cover Fd Deficit 17,023
Transfer Out-CIP Fund Amount Budgeted: 173,989
Carryover of Vehicle Impact Fee used for
Residential Slurry Seal - Area A from 11-12 118,450
Doq Park 55.539
174
SPECIAL FUNDS
BUDGETS
175
CITY OF DIAMOND BAR
COMMUNITY ORGANIZATION SUPPORT FUND (011)
FY 2012-2013
TOTAL RESOURCE BUDGET $15,000
ESTIMATED RESOURCES
Transfer -in General Fund (39001) Amount Budgeted: 15,000
15,000
TOTAL EXPENDITURE BUDGET $15,000
OPERATING EXPENDITURES
Contributions - Com Groups (42355) Amount Budgeted: 15,000
15,000
RE
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-13
MEASURE R FUND
.FUND DESCRIPTION: -
The Measure R Local Return program is new in FY09-10. These funds are to be used for major street resurfacing,
rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal
synchronization; & transit.
ESTIMATED RESOURCES
25500 Fund Balance Reserve
31325 Measure R Revenue
36100 Investment Earnings
TOTAL
TRANSFERS OUT
9915-49001 Transfer to Gen Fund
9915-49250 Transfer to CIP Fund
9915-49250 Transfer to CIP Fund
Total Capital Outlay
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual -Adjusted Projected Proposed
320,711 564,282 564,799 351,894
506,540 522,490 522,490 525,941
264,722 521,915 85,000 598,000
Carryover 522,629 651,895 279,665
264,722 1,044;544 736,895 877,665
FUND BALANCE RESERVES -
25500 Reserve 564,799 42,228 351,894 1,670
Total Fund Balance Res. 564,799 42,228 351,894 1,670
TOTAL 829,521 1,086,772 1,088,789 879,335
179
CITY OF DIAMOND BAR
MEASURE R FUND (110)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Fund Balance Reserve (25500)
Based on Projections
$879,335
Amount Budgeted:
351,894
351,894
Measure R Revenue (31325) Amount Budgeted: 525,941
Measure R based on MTA estimate 525,941
Interest Revenue (36100) Amount Budgeted: 1,500
1,500
TOTAL EXPENDITURE BUDGET $877,665
TRANSFERS OUT
Transfer to CIP Fund (9915-49250) Amount Budgeted: 598,000
Residential Slurry Seal -Area 1 B 458,000
Neighborhood Traffic Mgmt Program 40,000
Comp Groundwater Drainage Study 100,000
Transfer to CIP Fund - Carryovers (9915-49250) 279,665
Residential Slurry Seal - Area 1A 155,451
Chino Hills Parkway Rehabilitation 124,214
FUND BALANCE RESERVES
Reserve (25500)
Amount Budgeted:
1,670
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
GAS TAX FUND
FUND DESCRIPTION:
The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway
Code. State law requires that these revenues be recorded in a Special Revenue Fund, and
that they be utilized solely for street related purposes such as new construction, rehabilitation
or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance
programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's
Capital Improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with
Gax Tax funds.
TRANSFERS OUT
9915-49001 Transfer to General Fund 844,959 951,319 1,052,420 867,183
9915-49117 Transfer to Prop 42 Fd - - -
9915-49250 Transfer to CIP Fund 676,099 - 662,000
9915-49250 Transfer to CIP Fund- Carryovers 571,929 571,929 676,099
Total Transfers Out 844,959 2,199,347 1,624,349 2,205,282
FUND BALANCE RESERVES
25500 Reserve 558,573 613,377
Total Fund Balance Res. 558,573 - 613,377 -
TOTAL 1,403,532 2,199,347 2,237,726 2,205,282
181
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
Actual
Adjusted
Projected
Proposed
ESTIMATED
RESOURCES
25500
Approp Fund Balance
(101,101)
571,929
558,573
613,377
31705
Gax Tax -2105
313,052
321,721
298,111
294,933
31710
Gas Tax - 2106
188,097
193,955
204,249
202,064
31720
Gas Tax -2107
418,100
428,143
422,933
423,269
31730
Gas Tax - 2107.5
7,500
7,500
7,500
7,500
31731
HUTA - Prop 42 Replcmnt
577,719
676,099
643,459
662,339
36100
Interest Revenue
165
-
1,800
1,800
39001
Transfer In - General Fund
-
101,101
-
TOTAL
1,403,532
2,199,347
2,237,726
2,205,282
TRANSFERS OUT
9915-49001 Transfer to General Fund 844,959 951,319 1,052,420 867,183
9915-49117 Transfer to Prop 42 Fd - - -
9915-49250 Transfer to CIP Fund 676,099 - 662,000
9915-49250 Transfer to CIP Fund- Carryovers 571,929 571,929 676,099
Total Transfers Out 844,959 2,199,347 1,624,349 2,205,282
FUND BALANCE RESERVES
25500 Reserve 558,573 613,377
Total Fund Balance Res. 558,573 - 613,377 -
TOTAL 1,403,532 2,199,347 2,237,726 2,205,282
181
CITY OF DIAMOND BAR
GAS TAX FUND (111)
FY 2012-2013
TOTAL RESOURCE BUDGET $2,205,282
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 613,377
Estimated Based on Budget & Projections 613,377
Gax Tax - 2105 (31705) Amount Budgeted: 294,933
Gas Tax - 2106 (31710) Amount Budgeted: 202,064
Gas Tax - 2107 (31720) Amount Budgeted: 423,269
Gas Tax - 2107.5 (31730) Amount Budgeted: 7,500
HUTA - Prop 42 Replacement Amount Budgeted: 662,339
Interest Revenue Amount Budgeted: 1,800
1,800
TOTAL EXPENDITURE BUDGET $2,205,282
TRANSFERS -OUT
Transfer to General Fund (9915-49001) Amount Budgeted: 867,183
Road Maintenance (001-5554-4XXXX) less
Street Sweeping & Storm Drainage limited
to amt available 797,183
Utilities (001-5510-42125) 70,000
Transfer to Prop 42 Fund (9915-49117) Amount Budgeted: 0
To Cover Projected Deficit
Transfer Out - CIP (991549250) Amount Budgeted: 662,000
Residential Slurry Seal -Area 1B 527,000
Collectors 1B 135,000
Transfer Out - CIP Carryovers (9915-49250) 676,099
Residential Slurry Seal -Area 1A 676,099
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted:
182
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
Wi]Stb11111MIX1/TRIC`"]
FUND DESCRIPTION:
The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation
purposes. This fund has been established to account forthese revenues and approved project expenditures.
PERSONNEL SERVICES
XXXX-40010 Salaries
XXXX-40020 Over -Time Wages
XXXX-40070 City Paid Benefits
XXXX-40080 Retirement Benefits
XXXX-40083 Workers Comp Expense
XXXX-40084 Short/Long Term Disability
XXXX-40085 Medicare Expense
XXXX-40090 Cafeteria Benefits
XXXX-40099 Salary Savings
OPERATING SUPPLIES
5553-41200 Supplies
OPERATING EXPENDITURES
5553-42110 Traffic & Trans Printing
5553-42128 Bank Charges
5553-42205 Computer Maintenance
5553-42315 Membership & Dues
5553-42335 Travel -Mileage and Auto
5553-42395 Misc Exp
CONTRACT SERVICES
5350-45310 CS - Excursions
5553-45315 CS - Holiday Shuttle
5553-45402 CS-Sheriff/Spcl Evts
5553-45529 Para -Transit Dial a Cab
5553-45533 Transit Subsidy Program
5553-45535 Transit Subsidy -Fares
CAPITAL OUTLAY
5553-46230 Computer Equip -Hardware
5553-46235 Computer Equip -Software
MISC EXPENDITURES
97,933
85,275
85,275
96,407
468
n
1,500
1,500
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
16,050
15,847
Actual
Adjusted
Projected
Proposed
ESTIMATED
RESOURCES
553
522
522
588
25500
Approp Fund Balance
(97,996)
263,801
248,034
162,333
31310
Transportation Tax
816,989
839,867
839,867
845,398
34850
Transit Subsidy Prgrm Rev
1,060,539
1,200,000
1,080,000
1,200,000
36100
Interest Revenue
1,077
-
1,000
1,000
9,573
TOTAL
1,780,609
2,303,668
2,168,901
2,208,731
PERSONNEL SERVICES
XXXX-40010 Salaries
XXXX-40020 Over -Time Wages
XXXX-40070 City Paid Benefits
XXXX-40080 Retirement Benefits
XXXX-40083 Workers Comp Expense
XXXX-40084 Short/Long Term Disability
XXXX-40085 Medicare Expense
XXXX-40090 Cafeteria Benefits
XXXX-40099 Salary Savings
OPERATING SUPPLIES
5553-41200 Supplies
OPERATING EXPENDITURES
5553-42110 Traffic & Trans Printing
5553-42128 Bank Charges
5553-42205 Computer Maintenance
5553-42315 Membership & Dues
5553-42335 Travel -Mileage and Auto
5553-42395 Misc Exp
CONTRACT SERVICES
5350-45310 CS - Excursions
5553-45315 CS - Holiday Shuttle
5553-45402 CS-Sheriff/Spcl Evts
5553-45529 Para -Transit Dial a Cab
5553-45533 Transit Subsidy Program
5553-45535 Transit Subsidy -Fares
CAPITAL OUTLAY
5553-46230 Computer Equip -Hardware
5553-46235 Computer Equip -Software
MISC EXPENDITURES
97,933
85,275
85,275
96,407
468
- 1,500
1,500
1,500
1,610
1,763
1,763
1,834
16,050
15,847
27,780
16,115
883
759
759 -
871
553
522
522
588
1,410
1,241
1,241
1,398
16,543
16,135
16,135
17,820
(2,832)
(2,832)
135,450
120,210
132,143.
136,533
1,153
1,200
1,200
1,200
1,153
1,200
1,200
1,200
9,573
6,500
6,500
7,500
1,546
2,100
2,100
2,100
11,150
11,150
16,800
16,800
2
(526)
100
100
100
21,745
19,850
25,500
26,500
67,408
74,100
74,100
74,100
5,542
6,000
4,875
5,000
1,508
1,500
1,500
1,500
266,813
300,000
270,000
300,000
1,008,554
1,200,000
1,080,000
1,200,000
1,349,825
1,581,600
1,430,475
1,580,600
750
750
7,500
4,296
7,500
7,500
750
4,296
8,250
8,250
8,250
4090-47230 Sale of Prop A Fds 56,430 409,000 200,000
56,430 409,000 200,000
TRANSFERS OUT
9915-49001 Transfer Out -General Fund - - -
9915-49250 Transfer Out -CIP Fund 20,106 121,000 - 30,000
9915-49250 Transfer Out- CIP Fund Carryover - - -
9915-49116 Transfer Out- Traffic Mitigation 31,570
20,106 152,570 - 30,000
FUND BALANCE RESERVES
25500 Reserve 248,034 363,558 162,333 225,648
248,034 363,558 162,333 225,648
TOTAL 1,780,609 2,303,668 2,168,901 2,208,731
183
CITY OF DIAMOND BAR
Prop A - Transit Fund (112)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET $2,208,731
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 162,333
Estimated Based on Projections 162,333
Transportation Tax (31310) Amount Budgeted: 845,398
Based on MTA Estimates 845,398
Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 1,200,000
Interest Revenue Amount Budgeted: 1,000
Based on Experience 1,000
TOTAL EXPENDITURE BUDGET $1,983,083
PERSONNEL SERVICES
Finance Director
Desktop Support Tech
Sr Office Specialist
Accounting Technician
Sr. Mgt Analyst
Assistant to the City Manager
Administrative Coordinator
OPERATING SUPPLIES
Amount Budgeted:
0.10 FT
0.05 FT
0.40 FT
0.75 FT
0.05 FT
0.05 FT
0.05 FT
1.45 FT
136,533
136,533
Supplies (5553-41200) Amount Budgeted: 1,200
Diamond Ride - ID Cards 500
Tap Card Stock 200
Zebra Printer supplies for Diamond Ride 500
OPERATING EXPENDITURES
Banking Charges (42128) Amount Budgeted: 7,500
Credit Card Charges (online transactions) 7,500
Computer Maintenance (5553-42205) Amount Budgeted: 2,100
Software Maintenance:
Diamond Ride
AssurelD - Annual Support 1,200
Synercard Annual Renewal (Diamond Ride) 400
Hardware Maintenance:
Diamond Ride
Zebra printer -annual support & maint 500
WE
CITY OF DIAMOND BAR
Prop A - Transit Fund (112)
BUDGET DISCUSSION
FY12-13
Page 2
Membership & Dues (5553-42315) Amount Budgeted: 16,800
SGVCOG 16,800
Misc Expenditures (5553-42395) Amount Budgeted: 100
100
CONTRACT SERVICES
CS - Excursions (5350-45310) Amount Budgeted:
74,100
Tiny Tots
1,700
Seniors
23,000
Day Camp
28,000
Adult Excursions
10,500
Concerts in the Park / Movies - Shuttles
4,000
City Birthday Party - Shuttles
2,500
4th of July - Shuttles
2,500
Winter Snow Fest - Shuttle
1,000
DB4Youth
900
CS - Holiday Shuttle (5360-45315) Amount Budgeted: 5,000
Based on experience 5,000
CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 1,500
Security for Evening Transit Sales 1,500
Para -Transit Dial a Cab (5553-45529) Amount Budgeted:
Moved temporarily to Prop C
Transit Subsidy Program (5553-45533) Amount Budgeted:
Transit Subsidy -Fares (5553-45535) Amount Budgeted: 1,200,000
CAPITAL OUTLAY
Computer Equip - Hardware (5553-46230) Amount Budgeted: 7,500
Diamond Ride HW Enhancements 7,500
Computer Equip - Software (5553-46235) Amount Budgeted: 750
GIS Upgrade - For Pavement Mgmnt, Signals, etc. 750
MISC EXPENDITURES
Sale of Prop A Funds (4090-47230) Amount Budgeted: 200,000
Sale of Prop A 200,000
TRANSFER OUT
Transfer Out - CIP Fund (9915-49250) Amount Budgeted: 30,000
Traffic Signal System Master Plan 30,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 225,648
185
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
PROPOSITION C FUND
FUND DESCRIPTION:
The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County.
These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety.
The projects must be transit related improvements. In order to spend these funds, the City must submit the project to the
County for prior approval.
OPERATING EXPENDITURES
42205 Computer Maintenance
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
Actual
Adjusted
Projected
Proposed
ESTIMATED RESOURCES -
25500 Approp Fund Balance
- 1,994,843
1,742,405
1,967,525
1,613,924
31320 Transportation Tax
678,518
696,647
696,647
701,235
36100 - Interest Revenue
10,943
10,000
1 10,000
8,000
TOTAL
2,684,304
2,449,052
2,674,172
2,323,159
PERSONNEL SERVICES
431,203
500,000
500,000
500,000
XXXX-40010 Salaries
107,901
91,963
91,963
126,212
XXXX-40070 City Paid Benefits
848
1,864
1,864
1,572
XXXX-40080 Retirement Benefits
18,525
17,013
29,824
21,098
XXXX-40083 Workers Comp Expense
2,085
822
822
2,337
XXXX-40084 Short/Long Term Disability
639
561
561
- - 770
XXXX-40085 Medicare Expense
1,547
1,333
1,333
1,830
XXXX-40090 Cafeteria Benefits
13,799
17,385
17,385
15,390
XXXX-40099 Salary Savings
118,702
(2,779)
(2,779)
-
FUND BALANCE RESERVES
145,344
128,162
140,973
169,208
OPERATING EXPENDITURES
42205 Computer Maintenance
4,400 -
4,400
4,400
4,400
4,400
4,400
4,400
4,400
PROFESSIONAL SERVICES
44000 Professional Services
6,462
20,000
20,000
30,000
6,462
20,000
20,000
30,000
CONTRACT SERVICES
5553-45529 Para -Transit Dial a Cab
431,203
500,000
500,000
500,000.
431,203
500,000
500,000
500,000
CAPITAL OUTLAY
5510-46412 Traffic Control Improvements
10,668
125,000
80,000
-
10,668
125,000
80,000
-
TRANSFERS OUT
9915-49001 Transfer to General Fund
-
9915A9250 Transfer to CIP Fund
118,702
865,000
151,000
- 540,000
9915-49250 Transferto CIP Fund carryovers
188,484
163,875
499,000
118,702
1,053,484
314,875
1,039,000
FUND BALANCE RESERVES
25500 Reserve
1,967,525
618,006
1,613,924
580,551
1,967,525
618,006
1,613,924
580,551
TOTAL
2,684,304
2,449,052
2,674,172
2,323,159
CITY OF DIAMOND BAR
Prop C - Transit Fund (113)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET $2,323,159
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 1,613,924
Anticipated FB 1,613,924
Transportation Tax (31320) 701,235
Based on MTA Projection 701,235
Interest Revenue Amount Budgeted: 8,000
Based on Experience 8,000
TOTAL EXPENDITURE BUDGET 1,742,608
PERSONNEL SERVICES
Amount Budgeted: 169,208
Sr. Civil Engineer (DBITS) 0.15 FT
Info Svcs Director (DBITS & Transit) 0.10 FT
Assoc Engineer (DBITS) 1.00 FT
1.25 FT
(DBITS - Diamond Bar Intelligent Transportation System)
OPERATING EXPENDITURES
Computer Maintenance (5553-42205) Amount Budgeted: 4,400
GIS Software (40% of Annual Maint.) 4,400
PROFESSIONAL SERVICES
Professional Services (5510-44000) Amount Budgeted: 30,000
Citywide Traffic Signal Timing Plan
CONTRACT SERVICES Amount Budgeted: 500,000
Para -Transit Dial a Cab (Temporarily moved from Prop A) 500,000
CAPITAL OUTLAY
Traffic Control Improvements (5510-46412) Amount Budgeted:
TRANSFERS -OUT
Transfer Out - CIP (9915-49250) Amount Budgeted:
540,000
TS -Battery Backup System @ 10 Intersections
370,000
Zone 7 Arterial Slurry Seal
120,000
Median Modification (DB Blvd @ Silverhawk)
50,000
Transfer Out - CIP Carryovers (9915-49250)
499,000
Arterial Slurry Seal/Overlay - Zone 6
161,500
Median Modification (Grand/Summitridge)
90,000
Golden Springs Dr. Drainage Improvement
247,500
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 580,551
187
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU) Fund
FUND DESCRIPTION:
The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements
to the nation's streets and roads. This six-year legislation has annual allocations funded primarily by the Highway Account.
This fund has been established to account for the City's arterial rehabilitation activity.
FY 2010-11
FY 2011-12 FY 2011-12
FY 2012-13
Actual
Adjusted Projected
Proposed
ESTIMATED RESOURCES
25500 CIP Reserve
_
- -
31331 Federal- STPL Revenue -
522,000 -
522,000
31845 SAFETEA-LU Revenue -
1,120,000 -
1,120,000
31846 SAFETEA-LU Demo Revenue
-
600,000
36100 Investment Earnings - -
- -
_
TOTAL -
1,642,000 -
2,242,000
TRANSFERS OUT
9915-49250 Transfer to CIP Fund -
1,642,000 -
600,000
9915-49250 Transfer to CIP Fund- Carryover
1,642,000
9915-49116 Transfer to Traffic Impr Fund -
Total Capital Outlay -
1,642,000 -
2,242,000
FUND BALANCE RESERVES
25500 Reserve
Total Fund Balance Res.
TOTAL - 1,642,000 - 2,242,000
*-
CITY OF DIAMOND BAR
SAFETEA-LU Fund (114)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
$2,242,000
RevenuesAmount
Budgeted: 2,242,000
Federal-STPL Revenues
522,000
SAFETEA-LU
1,120, 000
SAFETEA-LU Demo
600,000
Approp Fund Balance
Estimated Based on Budget
Amount Budgeted:.
TOTAL EXPENDITURE BUDGET $2,242,000
TRANSFERS OUT
Transfer to CIP Fund (9915-49250)
Grand Ave. Improvements
Transfer to CIP Fund Carryovers (9915-49250)
Chino Hills Parkway Rehabilitation
Lemon Ave. Partial Diamond Interchange
Amount Budgeted:
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted:
522,000
1,120, 000
600,000
1,642,000
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
INTEGRATED WASTE MANAGEMENT FUND
FUND DESCRIPTION:
Salaries
98,277
162,545
The Integrated Waste Management Fund was created during FY90-91,
to account for expenditures and revenues related
to the activities involved with the City's efforts to comply with AB939.
Revenues recorded in this fund are the
adopted
waste hauler fees and funds received from the State for recycling education and efforts.
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
Actual
Adjusted
Projected
Proposed
ESTIMATED RESOURCES -
30,113
52,788
32,264
25500 Approp Fund Balance 577,460
822,739
790,889
- 925,761
31870 Used Motor Oil Block Grant 21,837
8,000
8,000
5,000
31875 Beverage Ctnr Recycling Grt
15,000
15,000
15,000
34820 AB939Admin Fees 500,419
531,000
510,000
500,000
34830 E -Waste Recycling Revenue 612
2,799
5515-40090
Benefit Allotment
36100 Interest Revenue - 3,308
3,000
3,000
3,000
36770 HHW Reimbursement
Salary Savings
-
(25,010)
TOTAL 1,103,636
1,379,739
1,326,889
1,448,761
PERSONNEL SERVICES
5515-40010
Salaries
98,277
162,545
162,545
193,011
5515-40020
Over -Time Wages
55
5515-40070
City Paid Benefits
674
2,687
2,687
2,799
5515-40080
Retirement
16,796
30,113
52,788
32,264
5515-40083
Workers Comp. Exp.
1;822
2,218
2,218
3,328
5515-40084
Short/Long Term Disability
563
991
991
1,177
5515-40085
Medicare
1,416
2,355
2,355
2,799
5515-40090
Benefit Allotment
15,443
25,104
25,104
27,432
5515-40099
Salary Savings
(25,010)
(25,010)
Total Personnel
135,046
201,003
223,678
262,809
SUPPLIES
5515-41200
Operating Supplies
180
-
5515-41400
Promotional Supplies
7,750
8,000
8,000
25,000
7,930
8,000
8,000
- 25,000
OPERATING
EXPENDITURES
5515-42110
Printing
8,220
30,000
15,000
35,000
5515-42115
Advertising
223
1,000
1,000
1,000
5515-42120
Postage
-
3,000
3,000
5,000
5515-42315
Membership/Dues
200
300
300
300
5515-42320
Publications
- -
200
200
200
5515-42325
Meetings
65
500
500
500
5515-42330
Travel-Conf & Meetings
1,000
800
1,000
5515-42335
Travel -Mileage and Auto
6
5515-42340
Education & Training
500
500
500
5515-42355
Contributions -Com. Groups
1,000
700
1,000
Total Operating Exp.
8,714
37,500
22,000.
44,500
PROFESSIONAL SERVICES
5515-44000
Professional Services
34,647
65,000
65,000
84,000
Total Prof. Svcs.
34,647
65,000
65,000
84,000
CONTRACT
SERVICES
-
5515-45500
CS -Public Works
36,410
75,000
20,000
20,000
Total Contract Svcs.
.36,410
75,000
20,000
20,000
TRANSFERS OUT
9915-49001
Transfer Out - General Fund
90,000
62,450
62,450
62,001
,90,000
62,450
62,450
62,001
FUND BALANCE RESERVES
25500
Reserve
790,889
895,420
925,761
950,451
Total Fund Balance Res.
790,889
895,420
925,761
950,451
TOTAL
1,103,636
1,344,373
1,326,889
1,448,761
190
CITY OF DIAMOND BAR
AB939 Compliance -Waste Mgt (115-5515)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET _ $1,448,761
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 925,761
Estimated based on Budget 925,761
Used Motor Oil Block Grant (31870) Amount Budgeted: 5,000
Annual Allocation
Beverage Cntnr Recycling Grant (31875) Amount Budgeted: 15,000
Annual Allocation
AB939 Admin Fees (34820) Amount Budgeted: 500,000
Interest Revenue Amount Budgeted: 3,000
Assuming higher cash balances due to
increased revenues 3,000
TOTAL EXPENDITURE BUDGET $498,310
Full Time
PW Director
Sr. Mgt Analyst
Assistant to the City Manager
Neighborhood Improvement Officer
Admin Coordinator
Asst Engr
Finance Director
Senior Accountant
Accounting Technician
Info Systems Director
Network/Systems Admin
Desktop Support Tech
Public Information Manager
Public Information Coordinator
Public Information Specialist
Amount Budgeted: 262,809
262,809
0.15
FT
0.95
FT
0.05
FT
0.10
FT
020
FT
0.05
FT
0.05
FT
0.05
"FT
0.05
FT
0.05
FT
0.05
FT
0.05
FT
0.05
FT
0.20
FT
0.15
FT
2.20
FT
5515-41400 Amount Budgeted: 25,000
Storm Water Prevention/Water Conservation
Items/Recycling Items
191
CITY OF DIAMOND BAR
AB939 Compliance - Waste Mgt (115-5515)
BUDGET DISCUSSION
FY12-13
Printing (5515-42110) 35,000
Envirolink and Education Outreach to Increase Multi -
Family & Commercial Sector Recycling; Street Sweeping Magnets
Advertising (5515-42115) Amount Budgeted: 1,000
Multi -media campaign focusing on integrated
waste management
Postage (5515-42120) Amount Budgeted: 5,000
Postage Cost
Membership/Dues (551542315) 300
Membership Fees
Publications (5515-42320) 200
Subscriptions
Meetings (5515-42325) Amount Budgeted: 500
Meetings
Travel -Cont & Meetings (5515-42330) Amount Budgeted:
Conferences
Education & Training (5515-42340) Amount Budgeted:
Training
500
Contributions -Com. Groups (5515-42355) 1,000
City Trash Cutter Award, America Recycles
Day Celebration, etc.
PROFESSIONAL SERVICES
Professional Services (551544000) Amount Budgeted: 84,000
On-call Technical Assistance/Support in
AB 939 Annual Report and AB 341 Mandatory Commercial Recycling,
Verification/Validation of DRS Tonnage, C & D Debris Program,
and Soilid Waste Contract Management
CONTRACT SERVICES
CS -Public Works (5515-45500) Amount Budgeted: 20,000
Door to Door/Special Collection HHW Program
TRANSFERS OUT
Transfer Out - General Fund (9915-49001) Amount Budgeted: 62,001
Street sweeping (001-5554-45501) 47,001
Storm Drainage (001-5554-45512) 15,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 950,451
192
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
Traffic Mitigation Fund
FUND DESCRIPTION:
The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated
by the City Council for traffic mitigation projects.
PROFESSIONAL SERVICES
44000 Professional Svcs
20,993
FY 2010-11
FY 2011.12
FY 2011-12
FY 2012-13
20,993
140,003
Actual
Adjusted
Projected
Proposed
ESTIMATED
RESOURCES
9915-49001 Transfer Out to General Fund
25500
CIP Reserve
996,960
1,114,937
985,465
614,694
31900
Intergvt Rev - Other Cities
-
31,570
181,570
-
36100
Investment Earnings
5,261
-
3,000
-
39001
Transfer In - General Fund
82,000
-
191,705
TOTAL -
1,002,221
1,146,507
1,252,035
614,694
PROFESSIONAL SERVICES
44000 Professional Svcs
20,993
140,003
32,853
107,150
Total Professional Svcs
20,993
140,003
32,853
107,150
TRANSFERS OUT
9915-49001 Transfer Out to General Fund
-
271,758
9915-49250 Transfer to CIP Fund
(4,237)
153,786
9915-49250 Transfer to CIP Fund- Carryovers
661,013
604,488
153,786
Total Transfers
(4,237)
814,799
604,488
425,544
FUND BALANCE RESERVES
25500 Reserve
985,465
191,705
614,694
82,000
Total Fund Balance Res.
985,465
191,705
614,694
82,000
TOTAL 1,002,221 1,146,507 1,252,035 614,694
193
CITY OF DIAMOND BAR
Traffic Mitigation Fd (116)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Approp Fund Balance
Restricted FB for Institute of Knowledge
Unrestricted Fund Balance
Transfer In from General Fund
Traffic Mitigation Fees
$614,694
Amount Budgeted:
Amount Budgeted:
TOTAL EXPENDITURE BUDGET $532,694
PROFESSIONAL SERVICES
Professional Services
Amount Budgeted:
82,000
532,694
107,150
614,694
107,150
TRANSFERS OUT
Amount Budgeted: 271,758
Transfer to General Fund (9915-49001)
Transfer to CIP Fund - Carryovers (9915-49250)
271,758
153,786
11-12 Carryovers 153,786
FUND BALANCE RESERVES
Fund Balance Reserves Amount Budgeted:
82,000
194
82,000
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
AIR QUALITY IMPROVEMENT FUND
FUND DESCRIPTION:
This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the
imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance
and provisions of the California Clean Air Act of 1988.
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
_*1tl Tff114MIZU*19117��y
25500 Approp Fund Balance
148,208
153,356
146,568
82,818
31810 Pollution Reduction Fees
52,359
70,000
70,000
71,400
36100 Interest Revenue
754
500
600
600
TOTAL
201,321
223,856
217,168
154,818
OPERATING EXPENDITURES
5098-42125 Telephone (176)
5098-42205 Computer Maintenance 40,435 40,350 40,350 40,350
5098-42315 Membership/Dues - 7,000 - -
Total Operating Exp. 40,259 47,350 40,350 40,350
PROFESSIONAL SERVICES
5098-44030
Prof Svcs -Traffic Mgmt Spt
50,000
50,000
5098-44035
Document Imaging
50,000
-
Total Prof. Svcs.
100,000
50,000 -
CAPITAL OUTLAY
5098-46100
Auto Equipment
-
5098-46230
Computer Equip -Hardware
14,494 30,000
30,000 15,000
5098-46235
Computer Equip -Software
- 14,000
14,000 14,000
5098-46250
Misc Equipment
Total Capital Outlay
14,494 44,000
44,000 29,000
FUND BALANCE RESERVES
25500 Reserve 146,568 47,506 82,818 85,468
Total Fund Balance Res. 146,568 47,506 82,818 85,468
TOTAL 201,321 238,856 217,168 154,818
195
CITY OF DIAMOND BAR
AIR QUALITY IMPROVEMENT FUND (118)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET
$154,818
Computer Maintenance (5553-42205) Amount Budgeted:
40,350
ESTIMATED RESOURCES
Approp Fund Balance
Amount Budgeted: 82,818
Projected
82,818
Cisco Network HW Support
7,000
Pollution Reduction Fees (31810)
Amount Budgeted: 71,400
Based on history
71,400
eEye Digital Security - Secure IIS Maint. (Transit)
350
Interest Revenue
Amount Budgeted: 600
Based on Experience
600
TOTAL EXPENDITURE BUDGET
$69,350
OPERATING EXPENDITURES
Amount Budgeted:
Computer Maintenance (5553-42205) Amount Budgeted:
40,350
DB Intelligent Transportation Systems (DBITS)
Transcore (Traffic Signal Software - PW )
20,000
HP - Server Maintenance and support (3 - Servers)
4,500
Cisco Network HW Support
7,000
Transit Pass Systems (On-line Sales)
Amount Budgeted:
GovIS - TPS annual Maintenance & Support
5,000
eEye Digital Security - Secure IIS Maint. (Transit)
350
Verisign - SSL Certificate (Transit - .gov & .us)
2,000
HP - Server Maintenance and support (1 - Server)
1,500
Membership/Dues (42315)
Amount Budgeted:
SGVCOG
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted:
DB Traffic Mgt Center Support
Document Imaging
_
CAPITAL OUTLAY
Computer Equip - Hardware (46230)
Amount Budgeted:
15,000
TPS HW Enhancements (Server)
12,500
DBITS HW Enhancements
2,500
Computer Equip - Software (46235)
Amount Budgeted:
14,000
CV Web - Systems Enhancments
10,000
TPS - System Enhancements
4,000
FUND BALANCE RESERVES
Reserve (25500)
Amount Budgeted:
85,468
196
QQ'Is l TWO To] ikI
SPECIAL FUNDS BUDGET
FY 2012-2013
SB 821 FUND - Bike and Pedestrian Paths (TDA)
FUND DESCRIPTION:
The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via SB821.
This fund has been established to account for transactions related to the receipt and expenditure of these funds.
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
ESTIMATED RESOURCES
25500 CIP Reserve
31880 SB821 Revenue -Current Yr 50,000 50,000
31880 SB821 Revenue -Reserves
TOTAL 50,000 50,000
TRANSFERS OUT
9915-49250 Transfer to CIP Fund 50,000 -
9915-49250 Transfer to CIP Fund - Carryover 50,000
Total Transfers Out 50,000 50,000
FUND BALANCE RESERVES
25500 Reserved
Total Fund Balance Res.
TOTAL 50,000 50,000
197
CITY OF DIAMOND BAR
SB 821 Fund (119)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET $50,000
ESTIMATED RESOURCES
Approp Fund Balance
Estimated Based on Budget
Amount Budgeted:
SB821 Revenue -Current Yr (31880) 50,000
Based on projects to be completed during FY 2012-13 50,000
SB821 Revenue -Reserves (31880)
Base on Previous Year Unused Allocation
Revenue (36100)
TOTAL EXPENDITURE BUDGET
TRANSFERS OUT
Transfer to CIP Fund -(9915-49250)
Amount Budgeted:
$50,000
Transfer to CIP Fund - Carryover (9915-49250) Amount Budgeted: 50,000
Pathfinder Road Sidewalk Improvement 50,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted:
(reserved for project carryover)
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
Prop 1 B Transportation Fund
FUND DESCRIPTION:
The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (Prop 1 B) was approved by the voters
in November 2006. Prop 1 B provided bond funds to Cities to fund the maintenance and improvement of local transportation
_facilities. This fund has been created to account for this money.
TOTAL 495,379 - 414,171 218,941 -
199
FY 2010-11
FY 2011-12
FY 2011.12 FY 2012-13
Actual
Adjusted -
Projected Proposed
ESTIMATED RESOURCES
-
-
25500 CIP Reserve
217,941
-202,871
217,941 -
31733 Prop 16 Revenues
277,438
210,000
- -
36100 Investment Earnings
1,300
1,000 -
TOTAL
495,379
414,171
218,941 -
TRANSFERS OUT
991549250 Transfer to CIP Fund
277,438
202,871
218,941 -
Total Capital Outlay
277,438
202,871
218,941 -
FUND BALANCE RESERVES
25500 Reserve
217,941
211,300
-
Total Fund Balance Res.
217,941
211,300
- -
TOTAL 495,379 - 414,171 218,941 -
199
CITY OF DIAMOND BAR
Prop 1 B Transportation Fd (120)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Approp Fund Balance
Reserved for Project Carryover
Prop 1B Revenues
Based on Estimate
Amount Budgeted:
Amount Budgeted:
Interest Revenue (36100) Amount Budgeted:
TOTAL EXPENDITURE BUDGET
TRANSFERS OUT
Transfer to CIP Fund (9915-49250) Amount Budgeted:
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted:
Reserved for project carryover
W
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
PARK FEES FUND (QUIMBY)
FUND DESCRIPTION:
Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute
land or pay fees to the local municipal government to provide recreational facilities within the development area.
This fund is used to account for the fees received.
TRANSFERS OUT
9915-49250 Transfer Out-CIP 16,777 367,729 316,976
9915-49250 Transfer Out - CIP carryovers 39,744 39,744
Total Capital Outlay 16,777 407,473 356,720
FUND BALANCE RESERVE
25500 Fund Balance Reserve
11110111101
350,634
367,411 407,473 356,720
201
FY 2010-11
FY 2011-12
FY 2011-12 FY 2012-13
Actual
Adjusted
Projected Proposed
ESTIMATED
RESOURCES
25500
Fund Balance Reserve
365,528
406,973
350,634
34555
Quimby Fees
-
-
36100
Interest Revenue
1,883
500
1,500
39001
Transfers In - General Fund
-
-
4,586
TOTAL
367,411
407,473
356,720
TRANSFERS OUT
9915-49250 Transfer Out-CIP 16,777 367,729 316,976
9915-49250 Transfer Out - CIP carryovers 39,744 39,744
Total Capital Outlay 16,777 407,473 356,720
FUND BALANCE RESERVE
25500 Fund Balance Reserve
11110111101
350,634
367,411 407,473 356,720
201
CITY OF DIAMOND BAR
PARK FEES FUND (QUIMBY)
FY12-13
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted:
Quimby Fees (34555) Amount Budgeted:
Interest Revenue (36100) Amount Budgeted:
TOTAL EXPENDITURE BUDGET
TRANSFERS OUT
Transfers Out - CIP Fund (49250) Amount Budgeted:
Transfers Out - CIP Fund (49250) - Carryovers
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted:
202
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
PROP A - SAFE NEIGHBORHOOD PARKS FUND
FUND DESCRIPTION:
The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment
which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of
the youth master plan and the improvements being made to the Sycamore Canyon Trail.
ESTIMATED RESOURCES
25500 Approp Fund Balance
31815 Prop A -Safe Nghbrhd Pks
36100 Investment Earnings
TOTAL
TRANSFERS OUT
9915-49001 Transfer to Gen Fund
9915-49141 Transfer to LLAD 41
9915-49250 Transfer to CIP Fund
Total Transfers Out
FUND BALANCE RESERVES
25500 Reserve
Total Fund Balance Res
11110111 F-11
FY 201.0-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
18,827 (67,131)
91,739 291,484 358,615 207,465
70 - - -
110,636 291,484 291,484 207,465
86,827
121,484
121,484 122,135
20,000
20,000
20,000 20,000
70,940
150,000
150,000 -
177,767
291,484
291,484 142,135
(67,131)
65,330
110,636 291,484 291,484 207,465
203
CITY OF DIAMOND BAR
PROP A SAFE NBRHD PKS FUND (123)
FY 2012-13
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
$207,465
Approp Fund Balance (25500) Amount Budgeted:
Prop A -Safe Nghbrhd Pks (31815) Amount Budgeted: 207,465
Unrestricted Funds 86,484
Restricted Funds 120,981
TOTAL EXPENDITURE BUDGET $207,465
TRANSFERS OUT
Transfer to Gen Fund (49001) Amount Budgeted: 122,135
Youth Master Plan Implementation 87,135
Landscape Maintenance 35,000
.sfer to LLAD 41 (49141)
LLAD 41
Amount Budgeted:
20,000
20,000
Transfer to 250 (46415) Amount Budgeted: -
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25500) Amount Budgeted: 65,330
65,330
204
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
PARK & FACILITY DEVELOPMENT FUND
FUND DESCRIPTION: -
The purpose of this fund is to provide resources for the development and enhancement of the
City's parks and facilities.
CAPITAL EXPENDITURES
46305 Real Estate Acquisition
46410 Capital Improvement
TRANSFERS OUT
9915-49001
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
-
Actual
Adjusted
Projected
Proposed
ESTIMATED RESOURCES
113,654
9915-49250
Transfer to CIP Fund - Carryover
25500 Approp Fund Balance
576,227
586,627
570,469
177,687
36100 Interest Revenue
3,054
3,000
2,500
-
TOTAL
579,281
589,627
572,969
177,687
PROFESSIONAL SERVICES
570,469
62,984
177,687
776
44300 PS - Special Studies
-
570,469
62,984
177,687
CAPITAL EXPENDITURES
46305 Real Estate Acquisition
46410 Capital Improvement
TRANSFERS OUT
9915-49001
Transfer to General Fund
10,000
9,925
-
9915-49250
Transfer to CIP Fund-
8,812
516,643
385,357
113,654
9915-49250
Transfer to CIP Fund - Carryover
63,257
Total Transfers Out
8,812
526,643
395,282
176,911
FUND BALANCE RESERVES
25500
Reserve
570,469
62,984
177,687
776
Total Fund Balance Res.
570,469
62,984
177,687
776
TOTAL 579,281 589,627 572,969 177,687
205
'CITY OF DIAMOND BAR
PARK & FACILITY DEVELOPMENT FD (124)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET $177,687
ESTIMATED RESOURCES
Approp Fund Balance (25500) Amount Budgeted: 177,687
Estimated Based on Actual Exp. 177,687
Interest Revenue Amount Budgeted:
Based on Experience
TOTAL EXPENDITURE BUDGET $176,911
TRANSFERS OUT
Transfer to CIP Fund (49250) Amount Budgeted: 113,654
Dog Park at Pantera Park Meadow 88,654
Grandview Trail Design & Construction 25,000
Transfer to CIP Fund - Carryovers (49250) Amount Budgeted: 63,257
Dog Park at Pantera Park Meadow 63,257
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25500) Amount Budgeted:
206
W1
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
FUND DESCRIPTION:
The City receives an annual CDBG allotment from the federal government via the Community Development Commission
The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate
income citizens.
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
ESTIMATED RESOURCES
31630 CDBG Revenue -Carry Over 325,071 325,071 325,071 166,411
31630 CDBG Revenue 350,531 526,136 526,136 373,555
TOTAL 675.602 851.207 851.207 534 qsF
PERSONNEL SERVICES
XXXX-40010 Salaries
XXXX-40020 Over -time Wages
XXXX-40070 City Paid Benefits
XXXX-40080 Retirement
XXXX-40083 Worker's Comp. Exp.
XXXX-40084 Short/Long Term Disability
XXXX-40085 Medicare
XXXX-40090 Benefit Allotment
Total Personnel
SUPPLIES
5215-41200 Operating Supplies
Total Supplies
OPERATING EXPENDITURES
5215-42115 Advertising
5350-42335 Travel -Mileage & Auto Allo
5215-42355 Contributions -Com Groups
Total Operating Exp.
PROFESSIONAL SERVICES
5215-44000 Professional Services
Total Prof. Svcs.
18,157
- 3,875
3,875
9,053
26
-
-
-
371
96
96
234
3,137
626
1,097
1,513
295
-
-
181
101
23
23
55
262
62
62
131
3,776
958
958
2,326
26,125
5,640
6,111
13,493
1-,858
2,208
2,208
2,208
1,858
2,208
2,208
2,208
860
-
-
-
0
25,524
26,121
26,121
33,000
26,384
26,121
26,121
.33,000
138,407
177,566
177,566
178,590
138,407
177,566
177,566
178,590
TRANSFERS OUT
9915-49001 Transfer to Gen Fd - - -
9915-49250 Transfer to CIP Fund 157,757 155,979 147,719 64,505
9915-49250 Transfer to CIP Fund- Carryovers 325,071 325,071 -
Total Transfers Out 157,757 481,050 472,790 64,505
CDBG Carry Over 325,071 - 44,622 166,411 248,170
TOTAL 350,531 737,207 851,207 539,966
207
CITY OF DIAMOND BAR
CDBG Fund (125)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET $539,966
ESTIMATED RESOURCES
CDBG Revenue -Carry Over (31630) Amount.Budgeted: 166,411
166,411
CDBG Revenue (31630) Amount Budgeted: 373,555
Based on CDC awarded amount 373,555
TOTAL EXPENDITURE BUDGET $291,796
PERSONNEL SERVICES
Amount Budgeted: 13,493
Senior Program:
Com Svcs - Coordinator (D96904-10) 0.19 FT 13,493
SUPPLIES
Operating Supplies (41200) Amount Budgeted:
2,208
City Senior Program (D96904-10)
2,208
OPERATING EXPENDITURES
Advertising (42115) Amount Budgeted:
-
Public Hearing Notices
-
Contributions -Com Groups (42355) Amount Budgeted:
33,000
YMCA Childcare & Day Camp (600873-12)
16,500
Senior Club Support (D96904-12)
16,500
PROFESSIONAL SERVICES Amount Budgeted:
178,590
Professional Services (44000)
Senior Program Liability Insurance Premiums - (D96904-12)
4,000
Contract Admin - Senior Programming (D96904-12)
2,039
Contract Admin -YMCA Childcare (600873-12)
2,039
Contract Admin - ADA Retrofit Longview (601475-12)
12,540
Contract Admin - Curb Ramp Installation (601481-12)
7,972
Home Improvement Loan Pgm (600503-12)
150,000
TRANSFERS -OUT
Transfer Out - General Fund (9915-49001) Amount Budgeted:
CITY OF DIAMOND BAR
CDBG Fund (125)
BUDGET DISCUSSION
FY12-13
Page 2
Transfer Out - CIP (9915-49250) Amount Budgeted: 64,505
Curb Ramp Design - Gateway Corp Center 64,505
209
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
CITIZENS OPTION FOR PUBLIC SAFETY
FUND DESCRIPTION:
The City normally receives a State COPS grant, however this FY it has been suspended. The purpose of
these funds are to enhance the City's public safety budget and to fund special public safety related projects.
There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to
Project Sister, and transfer to the General Fund to partially fund the City's contracted Law Enforcement Technician.
SUPPLIES
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
4411-41200 Operating Supplies
Actual
Adjusted
Projected
Proposed
ESTIMATED RESOURCES
OPERATING EXPENDITURES
31855 Public Safety Grant - State
100,000
100,000
100,000
100,000
36100 Interest Revenue
1,000
500
500
500
25500 Fund Balance Reserve
137,916
121,160
142,615
37,930
TOTAL
238.916
221.660
243.115
138.430
SUPPLIES
4411-41200 Operating Supplies
-
OPERATING EXPENDITURES
4411-42200 Equipment Maintenance
85
500
-
-
Total Operating Exp.
85
500
-
-
PROFESSIONAL SERVICES
4411-44000 Professional Svcs
4,600
7,500
7,500
-
TotalProfessionalSvcs
4,600
7,500
7,500
-
CAPITAL OUTLAY
4411-46250 Misc Equipment
4,435
95,000
92,000
5,000
.Total Capital Outlay
4,435
95,000
- 92,000
5,000
TRANSFER -OUT
9915-49001 Transfer Out -General Fund
87,181
105,685
105,685
110,164
87,181
105,685
105,685
110,164
FUND BALANCE RESERVE
25500 Fund Balance Reserve 142,615 12,975 37,930 23,266
142,615 12,975 37,930 23,266
TOTAL 238,916 221,660 243,115 138,430
210
CITY OF DIAMOND BAR
COPS Fund (126)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET
$138,430
ESTIMATED RESOURCES
Public Safety Grant - State (31855)
Amount Budgeted: 100,000
Assumed State will continue to fund.
100,000
Interest Revenue (36100)
Amount Budgeted: 500
500
Fund Balance Reserve
Amount Budgeted: 37,930
Estimated based on projections
37,930
TOTAL EXPENDITURE BUDGET $115,164
OPERATING EXPENDITURES
Equipment Maintenance (42200) Amount Budgeted:
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted:
Project Sister
At Risk Youth Counseling
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted: 5,000
Miscellaneous Equipment 5,000
TRANSFERS -OUT
Transfer Out -General Fund (49001) Amount Budgeted: 110,164
Law Enf Tech 85,164
Fingerprinting Program 25,000
FUND BALANCE RESERVES
Amount Budgeted: 23,266
211
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
NARCOTICS ASSET FORFEITURE FUND
FUND DESCRIPTION:
During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government.
It is required that these funds be used to enhance drug -and law enforcement activities.
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected, Proposed
ESTIMATED RESOURCES
31852 Asset Forfeiture Revenue
36100 Interest Revenue 1,861
25500 Fund Balance Reserve 365,11E
TOTAL 366,977
1,000 500
102
CAPITAL OUTLAY
4411-46250 Misc Equipment - 5,000 - -
Total Capital Outlay - 5,000 - -
TRANSFER -OUT
9915-49001 Transfer -out- General Fund 103,038 115,337 115,337 119,418
Total Transfer Out 103;038 115,337 115,337 119,418
FUND BALANCE RESERVE
25500 Fund Balance Reserve 263,939 144,179 149,602 30,684
263,939 144,179 149,602 .30, 684
TOTAL 366,977 264,516 264,939 150,102
212
CITY OF DIAMOND BAR
NARCOTICS ASSET FORFEITURE FUND (127)
FYI 2-13
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Approp Fund Balance
Based on Projection
$150,102
Amount Budgeted:
149,602
149,602
Interest Revenue (36100) Amount Budgeted: 5o0
Based on History 500
TOTAL EXPENDITURE BUDGET $119,418
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted:
TRANSFERS OUT
Transfer Out -General Fund (49001) Amount Budgeted: 119,418
Narcotic Deputy (STAR Program) 119,418
FUND BALANCE RESERVES
Reserve (25500)
Amount Budgeted:
213
30,684
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND
FUND DESCRIPTION:
During FY1999-2000, the City received California Law Enforcement Equipment Program (CLEEP)
from the State. These funds are to be used to enhance equipment resources available to the
City's local law enforcement agency.
ESTIMATED RESOURCES
31857 CA Law Enf Equip Pgm
36100 Interest Revenue
25500 Fund Balance Reserve
TOTAL
CONTRACT SERVICES
45401 CS -Sheriff Department
CAPITAL OUTLAY
4411-46250 Misc Equipment
Total Capital Outlay
FUND BALANCE RESERVE
25500 Fund Balance Reserve
TOTAL
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
273. 200
644 47,609
200
041111
56,917 47,809 47,187 28,887
9.930 10,000 18,500 10,000
9,930 10,000 18,500 10,000
46,987 37,809 28,687 18,887
46,987 37,809 28,687 18,887
56,917 47,809 47,187 28,887
214
CITY OF DIAMOND BAR
CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
$28,887
Approp Fund Balance Amount Budgeted:
Estimated Based on Projectons
CA Law Enf Equip Pgm Amount Budgeted:
28,687
Interest Revenue (36100) Amount Budgeted: 200
200
TOTAL EXPENDITURE BUDGET
$10,000
CONTRACT SERVICES Amount Budgeted:
CS -Sheriff Department (45401)
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted: 10,000
High Technology Equipment Requested by
Sheriffs Dept.
10,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 18,887
215
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
Justice Assistance Grant Fd - ARRA
FUND DESCRIPTION:
The American Recovery and Reinvestment Act (ARRA) Justice Assistance Grant Program allows states and local governments
to support a broad range of activities to prevent and control crime and to improve the criminal justice system. These funds will
be used for special law enforcement programs such as DUI enforcement, additional school patrols and burglary patrols.
FY 2010-11 FY 2011.12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
ESTIMATED RESOURCES
31651 Public Safety Grant - State - -
36100 Interest Revenue 247 77 77 -
25500 Fund Balance Reserve 46,902 34,668 34,668 -
TOTAL 47,149 34,745 34,745 - -
TRANSFER -OUT
9915-49001 Transfer Out -General Fund 12,481 34,745 34,745 -
12,481 - 34,745 34,745 -
FUND BALANCE RESERVE
25500 - Fund Balance Reserve
34,668 - - -
TOTAL 47,149 34,745 34,745 -
216
CITY OF DIAMOND BAR
Justice Assistance Grant Fund - ARRA
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Fund Balance Reserve Amount Budgeted:
Projected Year End Estimates
TOTAL EXPENDITURE BUDGET
TRANSFERS -OUT
Transfer Out -General Fund (49001) Amount Budgeted:
Special School Patrols
FUND BALANCE RESERVES
Amount Budgeted:
217
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
Edward Byrne Justice Assistance Grant Fd
FUND DESCRIPTION:
The Edward Byrne Memorial Justice Assistance Grant Program allows states and local governments to support a broad range
of activities to prevent and control crime and to improve the criminal justice system. This grant replaces the former Local Law
Enforcement Block Grant program which was suspended several years ago. This year these funds will be used for special law
enforcement programs such as DUI enforcement, additional school patrols and burglary patrols.
ESTIMATED RESOURCES
31651 Public Safety Grant - State
36100 Interest Revenue
25500 Fund Balance Reserve
TOTAL
TRANSFER -OUT
991549001 Transfer Out -General Fund
FUND BALANCE RESERVE
25500 Fund Balance Reserve
TOTAL
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
11,376 -
33 -
- 11,409 11,409
11,409 11,409 11,409 -
11,409 11,409
11,409
11,409 - - -
11,409 11,409 11,409- -
218
CITY OF DIAMOND BAR
Edward Byrne Justice Assistance Grant Fd
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Fund Balance Reserve Amount Budgeted:
Projected Year End Estimates
TOTAL EXPENDITURE BUDGET
TRANSFERS -OUT
Transfer Out -General Fund (49001) Amount Budgeted:
Special School Patrols
FUND BALANCE RESERVES
Amount Budgeted:
219
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
LANDSCAPE MAINTENANCE - DIST #38 FUND
FUND DESCRIPTION:
The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was
was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive
a special assessment on their property taxes. This fund accounts for this district's operations.
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
ESTIMATED RESOURCES
25500 Approp Fund Balance (435) - 15,152
30300 Prop Tx -Sp Assessment 267,683 267,705 267,705 267,705
36100 Interest Revenue 18
TOTAL
267,266
267,705
282,857
267,705
OPERATING EXPENDITURES
3,500
4,500
4,500
4,000
5538-42115 Advertising
0
8,500
8,500
3,500
5538-42126 Utilities
104,677
105,000
127,650
116,325
5538-42210 Maint. of Grounds/Bldgs
17,501
15,775
15,775
15,775
Total Operating Exp.
122,178
129,275
151,925
135,600
PROFESSIONAL SERVICES
5538-44000 Professional Services
3,500
4,500
4,500
4,000
Total Prof. Svcs.
3,500
4,500
4,500
4,000
CONTRACT SERVICES
5538-45500 Contract Services
140,256
141,572
141,572
141,617
Total Contract Svcs.
140,256
141,572
141,572
141,617
CAPITAL IMPROVEMENTS
553846410 Capital Projects
Total Capital Imprvmnts
FUND BALANCE RESERVES
25500 Reserve -Future Capital Imp 345 (7,642) (15,140) (13,512)
39,001 Transferin- GeneralFund 14,807 7,642 15,140 13,512
Total Fund Balance Res. 15.152 - - -
TOTAL 281,086 1275,347 297,997 281,217
220
CITY OF DIAMOND BAR
LLAD 38 (138)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET $281,217
ESTIMATED RESOURCES
Approp Fund Balance (25500) Amount Budgeted:
Actual Fund Balance
Prop Tx -Sp Assessment (30300) Amount Budgeted: 267,705
Transfer In - General Fd (39001) Amount Budgeted: 13,512
To Cover Deficit - to be repaid to Gen Fd 13,512
TOTAL EXPENDITURE BUDGET $281,217
PERSONNEL SERVICES
Amount Budgeted:
OPERATING EXPENDITURES
Advertising (42115)
Amount Budgeted:
3,500
Annual Updates and Public Hearing Notices
Utilities (42126)
Amount Budgeted:
116,325
Water -- Increase in Water Rates
109,325
Edison
7,000
Maint. of Grounds/Bldgs (42210)
Amount Budgeted:
15,775
As -needed Maintenance
15,000
Weed Removal by LA County Ag (DBBlvd south of Sunset Xing)
775
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted:
4,000
Assessment Engineer
4,000
CONTRACT SERVICES
Contract Services (45500)
Amount Budgeted:
141,617
Contract Maintenance (Excel)
140,617
Extra gopher control contract at S. Brea
Canyon Rd/along 57 Fwy
1,000
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25500)
Amount Budgeted:
221
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
LANDSCAPE MAINTENANCE - DIST. #39 FUND
FUND DESCRIPTION:
The City is responsible for the operations of the LLAD #39. This district was set up in accordance
with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive
a special assessment on their property taxes. This fund accounts for this district's operations.
FY 2010-11 FY 2011-12 FY 2011.12 FY 2012-13
Actual Adjusted Projected Proposed
ESTIMATED RESOURCES
25500 Approp Fund Balance (17,381) - (7,554)
30300 Prop Tx -Sp Assessment 163,729 162,630 162,630 162,630
36100 Interest Revenue 1
TOTAL
146,349
162,630
155,076
162,630
OPERATING EXPENDITURES
5539-42115 Advertising
0
10,450
10,450
3,500
5539-42126 Utilities
50,185
52,000
57,800
54,900
5539-42210 Maint. of Grounds/Bldgs
2,793
8,000
8,000
25,150
Total Operating Exp.
52,978
70,450
76,250
83,550
PROFESSIONAL SERVICES
5539-44000 Professional Services
Total Prof. Svcs.
CONTRACT SERVICES
5539-45500 Contract Services
5539-45519 Weed Abatement
Total Contract Svcs.
CAPITAL IMPROVEMENTS
5539-46410 Capital Improvements
Total Capital Expenditures.
FUND BALANCE RESERVES
4,699 4,500 4,500 4,500
4,699 4,500 4,500 4,500
139,331 139,332 139,332 139,332
13,937 17,000 17,000 17,000
153,268 156,332 156,332 156,332
25500 Reserve - Future Capital Imp (64,596) (68,652) (82;006) (81,752)
39001 Transfer In - General Fd 57,042 68,652 82,006 81,752
Total Fund Balance Res. (7,554) - - -
TOTAL 203,391 231,282 237,082 244,382
222
CITY OF DIAMOND BAR
LLAD 39 (139)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET $244,382
ESTIMATED RESOURCES
Approp Fund Balance (25500) a Amount Budgeted:
Estimated Based on Projections
Prop Tx -Sp Assessment (30300) Amount Budgeted: 162,630
Transfer In - General Fd (39001) Amount Budgeted: 81,752
To Cover Deficit - to be repaid to Gen Fd 81,752
TOTAL EXPENDITURE BUDGET $244,382
PERSONNEL SERVICES
Amount Budgeted:
District is being subsidized by General Fund Staffing.
OPERATING EXPENDITURES
Advertising (42115)
Amount Budgeted:
3,500
Annual Updates and Public Hearing Notices
Utilities (42126)
Amount Budgeted:
54,900
Water-- Increase in Water Rates
50,400
Edison
4,500
Maint. of Grounds/Bldgs (42210)
Amount Budgeted:
25,150
As -needed Maintenance
5,000
Silver Tip Improvements -- 6 picnic tables, 5
benches,
20,150
6 trash containers, 1 bbq, $10,000 enhanced landscaping
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted:
4,500
Assessment Engineer
CONTRACT SERVICES
Contract Services (45500)
Amount Budgeted:
139,332
Contract Maint - Excel
139,332
Weed Abatement (45519)
Amount Budgeted:
17,000
Weed Abatement
17,000
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25500)
Amount Budgeted:
223
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
LANDSCAPE MAINTENANCE - DIST. #41 FUND
FUND DESCRIPTION:
The City is responsible for the operations of the LLAD #41. This district was set up in accordance
with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive
a special assessment on their property taxes. This fund is to account for the cost of the operations
of this special district.
ESTIMATED RESOURCES
25500 Approp Fund Balance
30300 Prop Tx -Sp Assessment
36100 Interest Revenue
TOTAL
OPERATING EXPENDITURES
5541-42115 Advertising
5541-42126 Utilities
5541-42210 Maint. of Grounds/Bldgs
Total Operating Exp.
PROFESSIONAL SERVICES
5541-44000 Professional Services
Total Prof. Svcs.
CONTRACT SERVICES
554145500 Contract Services
5541-45519 CS-Weed/Pest Abatement
Total Contract Svcs.
CAPITAL IMPROVEMENTS
5541-46410 Capital Expenditures
FUND BALANCE RESERVES
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
1,851 -
125,150 122,157
41 -
20,666
122,157 122,157
127,042 122,157 142,823 122,157
0
7,075
7,075
3,500
32,868
35,000
37,500
36,250
2,259
7,000
7,000
7,000
35,127
49,075
51,575
46,750
4,325
4,500
4,500
4,500
4,325
4,500
4,500
4,500
49,726
49,730
49,730
49,730
37,198
76,740
76,740
58,200
86,924
126,470
126,470
107,930
25500 Reserve - Future Capital Imp
666 (57,888)
(39,722)
(37,023)
39001 Transfer in - Gen Fd
37,888
19,722
17,023
39123 Transfer in - Prop A SP
20,000 20,000
20,000
20,000
Total Fund Balance Res.
20,666 -
-
TOTAL 147,042 180,045 182,545 159,180
224
CITY OF DIAMOND BAR
LLAD 41 (141)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET $159,180
ESTIMATED RESOURCES
Approp Fund Balance (25500) Amount Budgeted: -
Prop Tx -Sp Assessment (30300) Amount Budgeted: 122,157
Interest Revenue Amount Budgeted: -
Based on Experience
Transfers In Amount Budgeted: 37,023
General Fund 17,023
Prop A SP Fund 123 20,000
TOTAL EXPENDITURE BUDGET
$159,180
PERSONNEL SERVICES
Amount Budgeted:
District is being subsidized by General Fund Staffing.
OPERATING EXPENDITURES
Advertising (42115)
Amount Budgeted:
3,500
Annual Updates and Public Hearing Notices
Utilities (42126)
Amount Budgeted:
-
36,250
Water— Increase in Water Rates
34,250
Edison
2,000
Maint. of Grounds/Bldgs (42210)
Amount Budgeted:
7,000
As -needed Maintenance
7,000
PROFESSIONAL SERVICES
-Professional Services (44000)
Amount Budgeted:
4,500
Assessment Engineer
CONTRACT SERVICES
Contract Services (45500)
Amount Budgeted:
49,730
Contract Maintenance:
Excel Landscape Maint
49,730
CS-Weed/Pest Abatement (45519)
Amount Budgeted:
58,200
L.A. County Ag
20,200
Fire Brushing by Goats
18,000
Fire Brushing hand work by CCC
20,000
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25500)
Amount Budgeted:
-
225
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT FUND
FUND DESCRIPTION:
The City received one time Energy Efficiency and Conservation Block Grant Funds from the Department of Energy.
The purpose is to fund energy efficient improvements to facilities, transportation management systems, and lighting projects
EXPENDITURES
5610-41200 Operating Supplies _ 9,603 - -
5610-42210 Maint of Grounds/Bldgs 51,845
5610-46250 Transportation Improvements - 70,000 70,000 -
5610-46310 Buildingimrpovements '260,979 - 260,979
61,448 330,979 70,000 260,979
PROFESSIONAL SERVICES
5215-44000 Professional Services - -
Total Prof. Svcs. - - - -
Capital Expenditures
5610-46250 Misc Equipment
Total Capital Expends
TRANSFERS OUT
9915-49250 Transfer
Total Transfers Out
RESERVES
31830 Resources
TOTAL
5/23/2012
2,013
2,013
46,881 330,979 70,000 260,979
226
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
Actual
Adjusted
Projected
Proposed
ESTIMATED RESOURCES
25500 Approp Fund Balance
(393)
(16,580)
- -
31631 EECBG Revenue
47,274
330,979-
86,580
260,979
TOTAL
46,881
330,979
70,000
260,979
EXPENDITURES
5610-41200 Operating Supplies _ 9,603 - -
5610-42210 Maint of Grounds/Bldgs 51,845
5610-46250 Transportation Improvements - 70,000 70,000 -
5610-46310 Buildingimrpovements '260,979 - 260,979
61,448 330,979 70,000 260,979
PROFESSIONAL SERVICES
5215-44000 Professional Services - -
Total Prof. Svcs. - - - -
Capital Expenditures
5610-46250 Misc Equipment
Total Capital Expends
TRANSFERS OUT
9915-49250 Transfer
Total Transfers Out
RESERVES
31830 Resources
TOTAL
5/23/2012
2,013
2,013
46,881 330,979 70,000 260,979
226
CITY OF DIAMOND BAR
EECBG Fund (156)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET $260,979
ESTIMATED RESOURCES
Appropriated Fund Balance (25500) Amount Budgeted:
EECBG Revenue (31631) Amount Budgeted: 260,979
Draw down from Dept. of the Treasury 260,979
TOTAL EXPENDITURE BUDGET $260,979
EXPENDITURES Amount Budgeted: 260,979
Transportation Improvements (5610-46250)
ITS Synchronization Project
Building Improvements (5610-46310)
City Hall Solar Photovoltaic System 260,979
TRANSFERS -OUT
Transfer Out Amount Budgeted:
FUND BALANCE RESERVES
EECBG Resources Amount Budgeted:
227
CAPITAL PROJECTS
FUND
229
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECT LIST
FY 12.13
Gas Tax Measure R
Project# Project Description Total Cost prep C (Pm
P p 42 R p) Local Return Hauler Fees
Collectors -Area 1B
Zone 7 Arterial Slurry
Residential Slurry Seal - Area 18
Total - Street Improvement Projects
135,000 135,000 .
120,000 120,000
1,104,058 527,000 458,000 119,058
1,359,058 120,000 662,000 458,000 119,058
..------- Prnn C Meaevre R
Neighborhood Traffic Management Program
Tmffc Signal System Master Plan
TS -Battery Backup Systems
Total - Traffic Projects
tation Infrastructure Improvements
Lemon Ave. Interchange Project- ROW
TOTAL
N p j t# Project Description
W Miscellaneous PW Improvements
Curb Ramp Design (Gateway Corp Center)
Median Modification Diamond Bar Blvd/Silver Hawk
Comprehensive Groundwater Drainage Study & Storm Drain Improvement Design
(Cold Springs, Cleghom, Flap Jack, Rancheria, Copley)
Grand Avenue Enhancement
TOTAL
40,000 - 40,000
30,000 30,000
370,000 370,000
440,000 30,000 370,000 40,00D
1,120,000 1,120,000
64,505 64,505
60,000 , 50,000
100,000 100,000 -
600,000 600,000
814,505 100,000 64,505 50,ODO 600,000
26312 Dog Park at Pamem Parc Meadow 103,400 14,746 dd,a04
Longview South MIN Park Improvements - - -
TOTAL 153,400 14,746 - 113,654 - 25,000 -
FY 12-13 C/P Projects Grand Total 83,886,963
232
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232
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
CAPITAL IMPROVEMENT PROJECTS FUND
FUND DESCRIPTION:
This fund was created to account for the City capital improvement projects which are not required to be accounted for
in independent funds. The revenues in this fund will generally come from transfers in from other funds and have been
identified for specific capital projects.
ESTIMATED RESOURCES
25500
Appropriated Fund Balance
31815
Park Grants
31819
Rivers & Mtns Cons Grt
31820
Land & Conservation Grant
31821
Recreation Trails Grant
76,230
Nature Ed. Grant (Prop 84)
31841
ARRA Revenue
31883
Hazard Elimination Pgm
34550
Developer Fees
39001
Transfer in - General Fd
39110
Transfer in - Measure R
39111
Transfer in - Gas Tax
39112
Transfer in - Prop A
39113
Transfer in - Prop C Transit
39114
Transfer in - SAFETEA-LU
39116
Transfer in - Traf Imp Fund
39117
Transfer in - Prop 42
39119
Transfer in - TDA Fd
39120
Transfer in - Prop 1 B
39122
Transfer in - Quimby
39123
Transfer in - Prop A - SPks
39124
Transfer in - Park Developmt
39125
Transfer in - CDBG
571,929
TOTAL
CAPITAL OUTLAY
5510-46411 Street Improvements
5510-46412 Traffic Mgt Improvements
5510-46413 Transportation Infrastructure
5310-46415 Park & Rec Improvements
5510-46420 Misc. Capital Improvements
Total Capital Outlay
FUND BALANCE RESERVES
25500 Reserve - Future Capital Imp
Total Fund Balance Res.
TOTAL
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
(1,650,059)
-
(37,060)
(37,060)
118,823
1,480,000
480,975
25,000
-
76,230
76,230
1,120,000
127,186
1,697,807
1,507,508
257,450
223,003
304,920
304,920
-
459,856
61,063
61,063
6,290,013
161,500
186,313
118,450
217,178
-
151,000
293,047
264,723
1,044,544
637,629
877,665
-
1,248,028
571,929
1,338,099
20,106
121,000
-
30,000
118,702
1,053,484
349,875
1,039,000
-
2,192,000
-
2,242,000
(4,237)
814,799
604,488
153,786
449,660
-
-
-
-
-
50,000
277,438
202,871
218,941
-
16,777
407,473
356,720
70,940
150,000
150,000
-
8,812
516,643
385,357
176,911
157,757
481,050
472,790
64.505
115,639
4,536,294
1,926,487
3,270,558
118,823
1,480,000
480,975
440,000
-
-
-
1,120,000
2,391
1,697,807
1,507,508
257,450
223,003
450,000
425,972
1,202,005
459,856
8,164,101
4,340,942
6,290,013
628,454
,060)
422,796 8,792,555 4,303,882 6,252,953
Note FY11-12 Columns Include Project Carry Overs from FY10-11
233
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECTS FUND (250)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET $6,252,953
ESTIMATED RESOURCES
Approp Fund Balance
Land & Water Conservation Grant (31815)
P&R Improvements
Amount Budgeted:
Amount Budgeted:
(37,060)
(37,060)
25,000
25,000
Transfers In - General Fund (39001) Amount Budgeted:
293,047
Residential Slurry Seal Area 1 B
119,058
Residential Slurry Seal Area 1A - carryover from 11-12
118,450
Dog Park
14,746
Dog Park - carryover from 11-12
40,793
Transfers In - Measure R (39110) Amount Budgeted:
877,665
12-13 Street Improvements
458,000
12-13 Neigh Traf Mgmt Prog 40,000
12-13 Miscellaneous PW Impr 100,000
11-12 Street Improvements Carryovers 279,665
Transfers In - Gas Tax (39111) Amount Budgeted: 1,338,099
12-13 Street Improvements 662,000
11-12 Street Improvement Carryovers 676,099
Transfers In - Prop A (39112) Amount Budgeted: 30,000
12-13 Traffic Management Projects 30,000
Transfers In - Prop C (39113) Amount Budgeted: 1,039,000
12-13 Street Improvement Projects 120,000
12-13 Traffic Management Projects 370,000
12-13 Miscellaneous PW Projects 50,000
11-12 Street Improvement Project Carryovers 161,500
11-12 Miscellaneous Project Carryovers 337,500
Transfers In - TEA (39114) Amount Budgeted: 2,242,000
Grand Ave Enhancement 600,000
11-12 Transportation Infrastructure Imp Carryovers 1,120,000
11-12 Street Improvement Carryovers _ 522,000
Transfer In - Traffic Imp Fund (39116) Amount Budgeted: 153,786
11-12 Miscellaneous Project Carryovers 153,786
Transfer In - TDA (39119) Amount Budgeted: 50,000
11-12 Miscellaneous Project Carryovers 50,000
Transfers In - Park Dev Fund (39124) Amount Budgeted: 176,911
12-13 Park & Rec Improvements 113,654
11-12 Park & Rec Improvements Carryovers 63,257
234
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECTS FUND (250)
BUDGET DISCUSSION
FY12-13
PAGE 2
Transfers In - CDBG (39125) Amount Budgeted: 64,505
Curb Ramp Design (Gateway Corp Center) 64,505
TOTAL EXPENDITURE BUDGET $6,252,953
CAPITAL OUTLAY
Street Improvements (5510-46411) Amount Budgeted: 3,270,558
Collectors -Area 1 B 135,000
Zone 7 Arterial Slurry Seal 120,000
Residential Slurry Seal - Area 1 B 1,104,058
Street Improvements Carryovers (5510-46411)
01412 Residential Slurry Seal - Area 1A 950,000
23912 Arterial Slurry Seal/Overlay - Zone 6 161,500
24308 Chino Hills Parkway Rehabilitation 800,000
Traffic Mgt Improvements (5510-46412) Amount Budgeted: 440,000
Neighborhood Traffic MgtMitigations40,000
Traffic Signal System Master Plan 30,000
TS - Battery Backup System 370,000
Transportation Infrastructure (5510-46413) Amount Budgeted: 1,120,000
Lemon Ave. Interchange Project 11,120,000
Park & Rec Improvements (5310-46415) Amount Budgeted: 257,450
Grandview Trail Design & Construction 50,000
- Dog Park at Pantera Park Meadow 103,400
Park & Rec Imp Carryovers (5310-46415)
Dog Park 104,050
Misc Improvements (5510-46420) Amount Budgeted:
1,202,005
Curb Ramp Instln - Gateway Corp Center
64,505
Med Mods - Diamond Bar Blvd/Silver Hawk
50,000
Comp Groundwater Drainage Study &
Storm Drain Improvement Design
100,000
Grand Avenue Enhancement
600,000
Misc Improvements Carryovers (5510-46420)
25612 Median Modification (Grand/Summitridge) 90,000
26712 Golden Springs Dr. Drainage Improvement 247,500
26412 Pathfinder Road Sidewalk Improv/Erosion Control 50,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: (37,060)
235
DEBT SERVICE
FUND
237
CITY OF DIAMOND BAR
DEBT SERVICE BUDGET
FY 2012-2013
DEBT SERVICE FUND
FUND DESCRIPTION:
This fund was established to account for the debt service on the 2002 fixed rate bonds used to finance the Diamond
Bar Center. The fund will account for principal and interest payments on the bonds and any banking charges related
to the bond. The costs will be reimbursed by means of a transfer from the General Fund.
OTHER EXPENDITURES
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
16
-
Actual -
Adjusted
Projected
Proposed
ESTIMATED
RESOURCES
335,000
4090-47100 Interest Expense
37,446
254,278
25500
Approp Fund Balance
319,815
460,233
460,233
-
36100
Investment Earnings
23-
-
15
-
36610
Rental Income
341,317
-
-
_
36700
Bond Proceeds
-
11,790,000
11,790,000
-
36710
Bond Premium
- -
252,381
252,381
-
39001
Transfer from General Fund
-
411,659
411,659
833,981
TOTAL -
661,156
12,914,273
12,914,288
833,981
OTHER EXPENDITURES
4090-42128 Banking Charges
16
-
10
25
4090-47050 Bond Principal
290,000
12,205,000
12,510,000
335,000
4090-47100 Interest Expense
37,446
254,278
254,278
498,956
4090-47120 Bond Issuance Costs
-
157,381
150,000
-
Total Other Exp.
327,462
12,616,659
12,914,288
833,981
FUND BALANCE RESERVE
25500 Fund Balance Reserve
333,694
297,614
-
-
Total Fund Balance Res.
333,694
297,614 -
- -
TOTAL
661,156
12,914,273
12,914,288
833,981
239
CITY OF DIAMOND BAR
DEBT SERVICE FUND (370)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
$833,981
Approp Fund Balance Amount Budgeted:
Estimated Based on Projections
Interest Revenue (36100)
Based on history
Amount Budgeted:
Transfer In - General Fund (39001) Amount Budgeted: 833,981
833,981
TOTAL EXPENDITURE BUDGET $833,981
OTHER EXPENDITURES
Debt Service Expenditures Amount Budgeted: 833,956
Bond Principal (47050) 335,000
Interest Expense (47100) 498,956
Banking Charges (42128) Amount Budgeted: 25
Banking Charges 25
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted:
240
INTERNAL SERVICE
FUNDS
241
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
SELF INSURANCE FUND
FUND DESCRIPTION:
This fund was established in accordance with Resolution #89-53. The resolution states the City
will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self -
assumed losses and related costs. Contributions to the fund shall be pro -rata from all other
City funds afforded protection under the program based upon each of the funds exposure to liability.
TOTAL 1,546,249 1,513,483 1,513,483 1,452,879
243
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
Actual
Adjusted
Projected
Proposed
ESTIMATED RESOURCES
25500 Approp Fund Balance
1,095,152
1,095,371
993,847
1,000,000
36100 Interest Revenue
4,569
9,000
4,500
4,500
39001 Transfer in - General Fund
446,528
409,112
515,136
448,379
TOTAL
1,546,249
1,513,483
1,513,483
1,452,879
OTHER EXPENDITURES
4081-47200 Insurance Expenditures
9,154
27,000
27,000
11,000
4081-47210 Insurance Deposits
543,248.
486,483
486,483
441,879
4081-47221 Insured Losses
Total Other Exp.
552,402
513,483
513,483
452,879
FUND BALANCE RESERVE
25500 Fund Balance Reserve
993,847
1,000,000
1,000,000
1,000,000
Total Fund Balance Res.
993,847
1,000,000
1,000,000
1,000,000
TOTAL 1,546,249 1,513,483 1,513,483 1,452,879
243
CITY OF DIAMOND BAR
SELF INSURANCE FUND (510)
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET $1,452,879
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 1,000,000
Estimated Based on Projections 1,000,000
Interest Revenue (36100) Amount Budgeted: 4,500
Based on history 4,500
Transfer In - General Fund (39001) Amount Budgeted: 448,379
448,379
TOTAL EXPENDITURE BUDGET $452,879
OTHER EXPENDITURES
Insurance Expenditures (47200) Amount Budgeted: 11,000
Crime Insurance Renewal 1,500
Property Insurance 9,500
Insurance Deposits (47210) Amount Budgeted: 441,879
Insurance Deposits 441,879
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 1,000,000
1,000,000
244
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
EQUIPMENT REPLACEMENT FUND (VEHICLES)
FUND DESCRIPTION:
This fund was established in FY99-00 to incorporate a method for the eventual replacement
of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its
life expectancy and the amount will be transferred into this fund from the General Fund.
ESTIMATED RESOURCES.
25500
Restricted Fund Balance
25500
Unrestricted Fund Balance
36100
Investment Revenue
39001
Transfer in - General Fd
5,000
TOTAL
OPERATING EXPENSE
4090-42215 Depreciation Expense
CAPITAL OUTLAY
4090-46100 Auto Equipment
FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13
Actual Adjusted Projected Proposed
10,881 3,000 5,000 5,000
245,568 211,416 237,328 233,328
1,218 1,200 1,000 1,000
257,667 215,616 243,328 239,328
10,881 5,000 5,000 5,000
10,881 5,000 5,000 5,000
4,458 40,000 - 40,000
4,458 40,000 - 40,000
FUND BALANCE RESERVE
25500 Restricted Fund Balance
5,000
5,000
5,000
5,000
25500 Unrestricted Fund Balance
237,328
165,616
233,328
189,328
Total Fund Balance Res.
242,328
170,616
238,328
194,328
TOTAL 257,667 215,616 243,328 239,328
245
CITY OF DIAMOND BAR
VEHICLE EQUIPMENT REPLACEMENT FUND
FY12-13
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
$239,328
Restricted Fund Balance (25500) Amount Budgeted: 5,000
Book Value of Equipment 5,000
Unrestricted Fund Balance (25500) Amount Budgeted: 233,328
Estimated Based on Projections 233,328
Interest Revenue (36100)
Based on History
Transfer In - General Fd (39001)
TOTAL EXPENDITURE BUDGET
OPERATING EXPENDITURES
Depreciation Expense (4090-42215)
Auto Equipment (46100)
Vehicle(s) Purchase
Amount Budgeted:
1,000
$45,000
1,000
Amount Budgeted: 5,000
5,000
Amount Budgeted: 40,000
40,000
FUND BALANCE RESERVES
Restricted Fund Balance (25500) Amount Budgeted: 5,000
Year End Book Value of Equipment 5,000
Unrestricted Fund Balance (25500) Amount Budgeted: 189,328
Based on Budget -Unrestricted 189,328
246
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2012-2013
COMPUTER EQUIPMENT REPLACEMENT FUND
FUND DESCRIPTION:
This fund has been established to assist the City in funding and anticipating various computer related
equipment replacement and/or enhancements.. The equipment will be capitalized over the life
expectancy and the amount will be transferred into this fund from the General Fund.
OPERATING EXPENDITURES -
4090-42215 Depreciation - Expense 5,480 5,000 7,500 7,500
Total Operating Exp 5,480 5,000 7,500 7,500
CAPITAL OUTLAY
46230
Computer Equip -Hardware
FY 2010-11
FY 2011-12
FY 2011-12
FY 2012-13
46235.
Computer Equip -Software
Actual
Adjusted
Projected
Proposed
ESTIMATED RESOURCES
Total Capital Outlay
18,200
237,500
235,000
36100
Investment Revenue
1,828
2,000
1,500
-
39001
Transfer in - General Fund
159,500
-
-
-
25500
Restricted Fund Balance
485,264
-
5,000
7,500
25500
Unrestricted Fund Balance
352,616
440,389
485,264
241,764
TOTAL
513,944
442389
491.764
249.264
OPERATING EXPENDITURES -
4090-42215 Depreciation - Expense 5,480 5,000 7,500 7,500
Total Operating Exp 5,480 5,000 7,500 7,500
CAPITAL OUTLAY
46230
Computer Equip -Hardware
18,200
237,500
235,000
160,000
46235.
Computer Equip -Software
-
- -
-
30,000
Total Capital Outlay
18,200
237,500
235,000
190,000
FUND BALANCE RESERVE
25500
Restricted Fund Balance
5,000
-
7,500
7,500
25500
Unrestricted Fund Balance
485,264
199,889
241,764
44,264
Total Fund Balance Res.
490,264
199,889
249,264
51,764
TOTAL 513,944 442,389 491,764 249,264
247
CITY OF DIAMOND BAR
COMPUTER EQUIPMENT REPLACEMENT FUND
BUDGET DISCUSSION
FY12-13
TOTAL RESOURCE BUDGET $249,264
ESTIMATED RESOURCES
Interest Revenue (36100)
Amount Budgeted:
Transfer In - General Fund (39001) Amount Budgeted:
Transfer In (Below actuarial projection due to economy)
Fund Balance Reserves Amount Budgeted: 249,264
Restricted Fund Balance Reserves
Unrestricted Fund Balance Reserves
TOTAL EXPENDITURE BUDGET $197,500
OPERATING EXPENDITURES
Depreciation Exp (42215) Amount Budgeted:
Existing Hardware
New Hardware (assumed .50 year)
7,500
241,764
5,000
2,500
7,500
CAPITAL OUTLAY
Computer Equip -Hardware (46230) Amount Budgeted: 160,000
Broadcast Room HW Replacement 50,000
Copier Replacement (1 DBC) 15,000
PC Replacement (Not needed FY 12/13) -
Laptop Replacement (3 Units)
Server refresh (7 servers)
7,500
87,500
Computer Equip -Software (46235) Amount Budgeted: 30,000
Finance Investment Software 30,000
FUND BALANCE RESERVES
Restricted Fund Balance (25500)
Fund Balance Reserves
Unrestricted Fund Balance (25500)
Based on Budget
Amount Budgeted:
Amount Budgeted:
r:
7,500
7,500
APPROPRIATIONS
LIMIT
249
RESOLUTION NO. 2012 - XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE
PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012-
2013 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE
PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE
WHEREAS, Article XIII B of the Constitution of the State of California (enacted with the
passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990),
provides that the total annual appropriations limit of such entity for the prior year be adjusted for
changes in the non-residential assessed valuation or the percentage change in the California Per
Capita Income and population except as otherwise specifically provided for in said Article; and
WHEREAS, Section 7910 of the Government Code provides that each year the governing
body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following
fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting.
Prior to such meeting, documentation used in the determination of the appropriation limit shall be
available to the public; and
WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the
method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City
Council regarding which of the annual adjustment factors have been selected each year; and
WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for
determining the appropriations limit for each local jurisdiction for the fiscal year; and
WHEREAS, the City Council of the City of Diamond Bar wishes to establish the
appropriation limit for fiscal year 2012-2013 for the City of Diamond Bar.
251
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar,
California, as follows:
Section 1. That it is hereby found and determined that the documentation used in the
determination of the appropriations limit for the City of Diamond Bar for fiscal year 2012-2013 was
available to the public in City offices of said City at least fifteen days prior to this date.
Section 2. That the County of Los Angeles LAFCO, established the original appropriation limit
for the newly incorporated City.
Section 3. That the factor selected is the growth factor of Los Angeles County population
change over the prior year and the change in California per capita personal income as the annual
adjustment growth factor for use in calculating the Fiscal Year 2012-2013 Appropriations Limit.
Section 4. That the Appropriation Limit for the City of Diamond Bar as established in
accordance with Section 7902(a) and Section 7902.6 of the California Government
Code is $35,809,031 for fiscal year 2012-2013.
Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to
the passage and adoption of this Resolution No. 2012-XXXX .
PASSED, APPROVED AND ADOPTED this day of , 2012.
Ling -Ling Chang, Mayor
252
I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing
Resolution was passed, and approved and adopted at a regular meeting of the City Council of the
City of Diamond Bar held on the day of , 2012, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Tommye Cribbins, City Clerk
City of Diamond Bar
253
CITY OF DIAMOND BAR
APPROPRIATIONS LIMIT WORK SHEET
2012-2013
California Per Capita Income 3.77%
% Change over Prior Year
Population Change 0.38%
% Change over Prior Year (County)
Per Capita converted to a Ratio 1.0377
Population converted to a Ratio 1.0038
Calculation of Growth Factor 1.0416
(Growth Factor = Per Capita Ratio x Population Ratio)
2011-2012 Appropriations Limit 34,377,442
2012-2013 Appropriations Limit
$35,809,031
(New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor)
254