HomeMy WebLinkAbout041520 - THCA - Agenda - Regular MeetingAmended Agenda – Item 6. & 7. (Corrected from Item 7. & 8.)
Adjournment date corrected to May 20, 2020
April 10, 2020 11:51 a.m.
_____________________________________________________________________________________________
Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the C ity
Clerk at Industry City Hall, and are available for public inspection. If requested, the agenda will be made available
in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act
of 1990. If you have questions regarding an agenda item, please contact the Authority Secretary at (626) 333-2211
during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the Tres
Hermanos Conservation Authority requires that any person in need of any type of special equipment, assistance or
accommodation(s) in order to communicate at a public meeting, must inform the Authority Secretary a minimum
of 72 hours prior to the scheduled meeting.
1383679.1
TRES HERMANOS CONSERVATION AUTHORITY
BOARD OF DIRECTORS REGULAR MEETING
APRIL 15, 2020 AGENDA
6:00 p.m.
CITY OF INDUSTRY Chair, Steve Tye
COUNCIL CHAMBER Vice-Chair, Ray Marquez
15651 E. STAFFORD STREET Board Member, Nancy Lyons
CITY OF INDUSTRY, CALIFORNIA Board Member, Cathy Marcucci
Board Member, Cory Moss
Board Member, Peter Rogers
Board Member, Newell Ruggles
Addressing the Authority:
NOTICE OF TELEPHONIC MEETING:
Pursuant to Section 3 of Executive Order N-29-20, issued by Governor
Newsom on March 17, 2020, the regular meeting of the Tres Hermanos
Conservation Authority shall be held telephonically. Members of the
public shall be able to attend the meeting telephonically, and offer public
comment by joining the meeting from your computer, tablet or
smartphone at https://global.gotomeeting.com/join/513792837 or calling the
following conference call number: 1-786-535-3211, and entering the
Access Code: 513-792-837. Please be advised that pursuant to the
Executive Order, and to ensure the health and safety of the public,
Council Chambers will not be open for the meeting, and all public
participation must occur by telephone at the number set forth above.
Pursuant to the Executive Order, and in compliance with the Americans
with Disabilities Act, if you need special assistance to participate in the
THCA meeting (including assisted listening devices), please contact the
City Clerk’s Office at (626) 333-2211 by 5:00 p.m. on Tuesday, April 14,
2020, to ensure that reasonable arrangements can be made to provide
accessibility to the meeting.
April 15, 2020 PAGE 2 THCA Agenda
1. CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
2. PUBLIC COMMENTS: At this time, members of the public may address the
Authority regarding any items within the subject matter jurisdiction of the
Authority provided NO action or discussion may be taken on any item not
appearing on the agenda, except the Authority may BRIEFLY respond to
statements made or questions posed. Comments are limited to five minutes per
speaker.
3. CONSENT CALENDAR:
3.1 Consideration of the Minutes of the January 15, 2020 regular meeting
RECOMMENDED ACTION: Approve as submitted.
3.2 Consideration to approve the Treasurer’s Report for the months of
December 2019, January 2020 and February 2020
RECOMMENDED ACTION: Receive and file Report.
3.3 Consideration to approve the check register fo r the months of December
2019, January 2020 and February 2020
RECOMMENDED ACTION: Receive and file Report.
4. OLD BUSINESS:
There is none.
5. NEW BUSINESS:
5.1 Mid-Year Budget Review for Fiscal Year 2019-20
RECOMMENDED ACTION: Adopt Resolution No. THCA
2020-01 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TRES HERMANOS CONSERVATION AUTHORITY ADOPTING A
BUDGET AMENDMENT FOR FISCAL YEAR 2019-20 INCREASING THE
BUDGET BY $83,972 FOR ADJUSTMENTS BASED ON THE MID-YEAR
BUDGET REVIEW.
April 15, 2020 PAGE 3 THCA Agenda
5.2 Budget for Fiscal Year 2020/21
RECOMMENDED ACTION: That the Authority, following
review and discussion, adopt a one-year budget for Fiscal Year 2020/21.
6. AUTHORITY DIRECTOR COMMENTS:
7. ADJOURNMENT: The next regular Tres Hermanos Conservation Authority
Meeting will be Wednesday, May 20, 2020 at 6:00 p.m.
TRES HERMANOS CONSERVATION AUTHORITY
ITEM NO. 3.1
TRES HERMANOS CONSERVATION AUTHORITY
REGULAR BOARD OF DIRECTORS MEETING MINUTES
CITY OF INDUSTRY, CALIFORNIA
JANUARY 15, 2020
PAGE 1
CALL TO ORDER
The Regular Meeting of the Tres Hermanos ConseNation Authority, Board of Directors,
was called to order by Chair Cory C. Moss at 6:00 p.m. in the City of Industry Council
Chamber, 15651 East Stafford Street, California.
FLAG SALUTE
The flag salute was led by Chair Moss.
PRESENT:
ABSENT:
Cory C. Moss, Chair
Cathy Marcucci, Board Member
Ray Marquez, Board Member
Peter Rogers, Board Member
Newell Ruggles, Board Member
Steve Tye, Board Member
Nancy Lyons, Board Member
STAFF PRESENT: Troy Helling, Executive Director; Tracy Egoscue, General Counsel;
Dan Fox, Deputy Executive Director; and Julie Robles, Authority Secretary.
PUBLIC COMMENTS
Jim Gallagher, resident of Chino Hills and member of the Save the Tres Hermanos Ranch
Group, spoke about his appreciation of the three cities working together on the cost
sharing and maintenance of the Tres Hermanos Ranch. Concerned with the introduction
of Senate Bill 50, which pushes for more housing and could override local control, he
expressed his desire for the Authority to maintain open space and public use of the ranch.
REORGANIZATION OF THE BOARD OF DIRECTORS
Chair Moss opened the floor for nominations for the appointment for the position of Chair
for the Tres Hermanos ConseNation Authority.
TRES HERMANOS CONSERVATION AUTHORITY
REGULAR BOARD OF DIRECTORS MEETING MINUTES
CITY OF INDUSTRY, CALIFORNIA
JANUARY 15, 2020
PAGE2
MOTION BY BOARD MEMBER MARQUEZ, AND SECOND BY CHAIR MOSS TO
NOMINATE STEVE TYE FOR THE POSITION OF CHAIR. MOTION CARRIED 6-0, BY
THE FOLLOWING VOTE:
AYES:
NOES:
ABSENT
ABSTAIN
BOARD MEMBERS:
BOARD MEMBERS:
BOARD MEMBERS:
BOARD MEMBERS:
MARCUCCI, MARQUEZ, ROGERS,
RUGGLES, TYE, C/MOSS
NONE
LYONS
NONE
Chair Tye opened the floor for nominations of Vice Chair for the Tres Hermanos
Conservation Authority.
MOTION BY BOARD MEMBER MARCUCCI, AND SECOND BY BOARD MEMBER
MOSS TO NOMINATE RAY MARQUEZ FOR THE POSITION OF VICE CHAIR.
MOTION CARRIED 6-0, BY THE FOLLOWING VOTE:
AYES:
NOES:
ABSENT
ABSTAIN
BOARD MEMBERS:
BOARD MEMBERS:
BOARD MEMBERS:
BOARD MEMBERS:
CONSENT CALENDAR
MARCUCCI, MARQUEZ, MOSS,
ROGERS, RUGGLES, C/TYE
NONE
LYONS
NONE
4.1 CONSIDERATION OF THE MINUTES OF THE NOVEMBER 20, 2019 REGULAR
MEETING
4.2 CONSIDERATION TO APPROVE THE TREASURER'S REPORT FOR THE
MONTHS OF OCTOBER 2019 AND NOVEMBER 2019
4.3 CONSIDERATION TO APPROVE THE CHECK REGISTER FOR THE MONTHS
OF OCTOBER 2019 AND NOVEMBER 2019
Chair Tye asked to pull item 4.3 for discussion.
TRES HERMANOS CONSERVATION AUTHORITY
REGULAR BOARD OF DIRECTORS MEETING MINUTES
CITY OF INDUSTRY, CALIFORNIA
JANUARY 15, 2020
PAGE3
MOTION BY BOARD MEMBER MARQUEZ, AND SECOND BY BOARD MEMBER
ROGERS TO APPROVE ITEMS 4.1 AND 4.2 OF THE CONSENT CALENDAR.
MOTION CARRIED 6-0, BY THE FOLLOWING VOTE:
AYES:
NOES:
ABSENT
ABSTAIN
BOARD MEMBERS:
BOARD MEMBERS:
BOARD MEMBERS:
BOARD MEMBERS:
MARCUCCI, MARQUEZ, MOSS,
ROGERS, RUGGLES, C/TYE
NONE
LYONS
NONE
Discussion ensued regarding the check register and the payment of fuel usage within
Item 4.3. Executive Director, Troy Helling explained the expenditure and said he would
review and bring this item back should his explanation be incorrect. Also he and General
Counsel, Tracy Egoscue, discussed the need for the check register and the backup
materials be included in the agenda so everyone can clearly identify the expenditures and
be able to answer any questions at the meeting.
MOTION BY CHAIR TYE, AND SECOND BY BOARD MEMBER MARQUEZ TO
APPROVE ITEM 4.3, OF THE CONSENT CALENDAR. MOTION CARRIED 6-0, BY THE
FOLLOWING VOTE:
AYES:
NOES:
ABSENT
ABSTAIN
BOARD MEMBERS:
BOARD MEMBERS:
BOARD MEMBERS:
BOARD MEMBERS:
OLD BUSINESS
There is none.
NEW BUSINESS
MARCUCCI, MARQUEZ, MOSS,
ROGERS, RUGGLES, C/TYE
NONE
LYONS
NONE
6.1 CONSIDERATION OF RESIDENTIAL RENTAL AGREEMENT FOR DWELLING
UNIT LOCATED AT ASSESSOR'S PARCEL NUMBER (APN) 1000-031-15-0000
RECOMMENDED ACTION: Authorize the execution of Residential Rental
Agreement with Ms. Cherie Wood.
TRES HERMANOS CONSERVATION AUTHORITY
REGULAR BOARD OF DIRECTORS MEETING MINUTES
CITY OF INDUSTRY, CALIFORNIA
JANUARY 15, 2020
PAGE4
Assistant City Manager, Bing Hyun provided a staff report and was available to answer
any questions. Cherie Wood was also in the audience and was available for questions.
MOTION BY BOARD MEMBER ROGERS, AND SECOND BY BOARD MEMBER MOSS
TO AUTHORIZE THE EXECUTION OF RESIDENTIAL RENTAL AGREEMENT WITH
MS. CHERIE WOOD. MOTION CARRIED 6-0, BY THE FOLLOWING VOTE:
AYES:
NOES:
ABSENT
ABSTAIN
BOARD MEMBERS:
BOARD MEMBERS:
BOARD MEMBERS:
BOARD MEMBERS:
MARCUCCI, MARQUEZ, MOSS,
ROGERS, RUGGLES, C/TYE
NONE
LYONS
NONE
6.2 ANNUAL FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDING JUNE
30,2019
RECOMMENDED ACTION: Receive and file the Annual Financial
Statements for the fiscal year ending June 30, 2019.
Executive Director, Troy Helling provided a staff report and was available to answer any
questions
MOTION BY BOARD MEMBER MOSS, AND SECOND BY BOARD MEMBER
MARCUCCI TO RECEIVE AND FILE THE ANNUAL FINANCIAL STATEMENTS FOR
THE FISCAL YEAR ENDING JUNE 30, 2019. MOTION CARRIED 6-0, BY THE
FOLLOWING VOTE:
AYES:
NOES:
ABSENT
ABSTAIN
BOARD MEMBERS:
BOARD MEMBERS:
BOARD MEMBERS:
BOARD MEMBERS:
MARCUCCI, MARQUEZ, MOSS,
ROGERS,RUGGLES,C/TYE
NONE
LYONS
NONE
TRES HERMANOS CONSERVATION AUTHORITY
REGULAR BOARD OF DIRECTORS MEETING MINUTES
CITY OF INDUSTRY, CALIFORNIA
JANUARY 15, 2020
PAGE5
7. AUTHORITY DIRECTOR COMMENTS:
Executive Director Helling mentioned some 2020 brainstorming ideas that will be brought
up for discussion, such as looking at changing the Tres Hermanos Conservation Authority
meetings to convene either quarterly or every other month and a Closed Session item for
cattle agreements. In addition, pending any new items, there may not be a need for a
February meeting, but everyone will be informed.
8. ADJOURNMENT
There being no further business, the Tres Hermanos Conservation Authority (THCA)
Regular Board of Directors meeting adjourned at 6:22p.m.
JULIE ROBLES
AUTHORITY SECRETARY
STEVE TYE
CHAIR
TRES HER MANOS CONSERVATION AUTHORITY
ITEM NO. 3.2
TRES HERMANOS CONSERVATION AUTHORITY
STAFF REPORT
Date: April 15, 2020
To: Chair and Board of Directors
From: Troy Helling, Executive Director
AGENDA NO. 2..:3
Subject: Treasurer's Reports for the Months of December 2019 through February 2020
,Recommendation:
That the Authority receive and file the Treasurer's Reports for the months of December
2019 through February 2020 .
,Backgrgun.d.LAnal.ll.§i§:
Pursuant to the Amended and Restated Tres Hermanos Conservation Authority Joint
Powers Agreement Section 5.3 Accounts, the Treasurer must verify and report in
writing, at least quarterly, the amount of money held for the Authority, the amount of
interest earnings, revenues, and expenditures since the last report.
Attached for your information are the Treasurer's Reports for the months of December
2019 through February 2020.
Respectfyljy submitted,_
-~
Christina Buhagiar
Reviewed by,
~
Treasurer Executive Director
Attachments
Tres Hermanos Conservation Authority
Treasurer's Report
For the Month Ended December 31, 2019
Description
Cash and Cash Equivalents
Citizens Business Bank -Premium Money Market
Total Investment Portfolio
I Blended Yield of Cash and Investments
Benchmarks:
LA IF
6mo U.S. Treasury
2yr U.S. Treasury
5yr U.S. Treasury
$
$
Cost Value
99,921
99,921
0.05%1
2.04%
1.60%
1.58%
1.69%
Market Value
$ 99,921
$ 99,921
Interest/
Book Maturity %of
Yield Date Portfolio
0 .05% n/a 100.00%
100.00%
I hereby certify that the investments are in compliance with the investment policy adopted by the the Board of Directors. The
investment portfolio provides sufficient funds to meet the budgeted expenditures over the next six months. This report meets the
requirements of Government Code Section 53646.
Treasurer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Month Ended December 31, 2019
Revenues:
Investment interest
Rental income
Contributions from member agencies
Reimbursements
Unapplied Cash Payment
Total Revenues
Expenditures:
Professional Services
Legal services
Office Supplies & Software
Security services
Weed Abatement
Insurance
Pest control
Utilities
Taxes & Licenses
Bank Charges & Fees
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
Fund Balances by City:
Chino Hills
Diamond Bar
Industry
Total Fund Balances by City
December
2019
$ 5
625
25
655
245
6,053
2,862
5,714
3,925
1,763
20,562
$ (1 9,907)
1. The ending fund balance in the amount of $99,201 includes $720.01 in outstanding checks that are not
included in the bank balance of $99,920.88.
Fiscal Year
To Date
2019/20
$ 33
3,750
57,978
22
25
61,808
3,972
38,327
887
21,992
42,120
1,500
13,675
4,817
310
32
127,632
$ (65,824}
$ 165,025
(65,824)
$ 99,201
$ 32,001
30,788
36,412
$ 99,201 1
Tres Hermanos Conservation Authority
Treasurer's Report
For the Month Ended January 31, 2020
Description
Cash and Cash Equivalents
Citizens Business Bank -Premium Money Market
Total Investment Portfolio
I Blended Yield of Cash and Investments
Benchmarks:
LA IF
6mo U.S. Treasury
2yr U.S. Treasury
5yr U.S. Treasury
$
$
Cost Value
94,015
94,015
0.05%1
1.97%
1.54%
1.33%
1.32%
Market Value
$ 94,015
$ 94,015
lnteresU
Book Maturity %of
Yield Date Portfolio
0.05% n/a 100.00%
100.00%
I hereby certify that the investments are in compliance with the investment policy adopted by the the Board of Directors. The
investment portfolio provides sufficient funds to meet the budgeted expenditures over the next six months. This report meets the
requirements of Government Code Section 53646.
c~
Treasurer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Month Ended January 31, 2020
Revenues:
Investment interest
Rental income
Contributions from member agencies
Reimbursements
Unapplied Cash Payment
Total Revenues
Expenditures:
Professional Services
Legal services
Office Supplies & Software
Security services
Weed Abatement
Insurance
Pest control
Utilities
Taxes & Licenses
Bank Charges & Fees
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
Fund Balances by City:
Chino Hills
Diamond Bar
Industry
Total Fund Balances by City
January
2020
$ 4
1,250
75
1,329
980
1,811
2,868
1,058
6,717
$ (5,388)
1. The ending fund balance in the amount of $93,813 includes $201.85 in outstanding checks that are not
included in the bank balance of $94,014.88.
Fiscal Year
To Date
2019/20
$ 37
5,000
57,978
22
100
63,137
4,951
40,138
887
24,860
42,120
1,500
13,675
5,876
310
32
134,349
$ {71,212}
$ 165,025
(71,212)
$ 93,813
$ 30,167
29,317
34,329
Tres Hermanos Conservation Authority
Treasurer's Report
For the Month Ended February 29, 2020
Description
Cash and Cash Equivalents
Citizens Business Bank -Premium Money Market
Total Investment Portfolio
!Blended Yield of Cash and Investments
Benchmarks:
LA IF
6mo U.S. Treasury
2yr U.S . Treasury
5yr U.S. Treasury
$
$
Cost Value
91,554
91,554
0.05%1
1.9.4%
1.11%
0.86%
0 .89%
Market Value
$ 91,554
$ 91,554
Interest/
Book Maturity %of
Yield Date Portfolio
0.05% n/a 100.00%
100.00%
I hereby certify that the investments are in compliance with the investment policy adopted by the the Board of Directors. The
investment portfolio provides sufficient funds to meet the budgeted expenditures over the next s ix months. This report meets the
requirements of Government Code Section 53646.
Christina Buhagiar
Treasurer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Month Ended February 29, 2020
Revenues:
Investment interest
Rental income
Contributions from member agencies
Reimbursements
Unapplied Cash Payment
Total Revenues
Expenditures:
Professional Services
Legal services
Office Supplies & Software
Security services
Weed Abatement
Insurance
Pest control
Utilities
Taxes & Licenses
Bank Charges & Fees
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
Fund Balances by City:
Chino Hills
Diamond Bar
Industry
Total Fund Balances by City
$
$
February
2020
4
4
2,888
11
2,857
1,101
6,857
(6,853)
1. The ending fund balance in the amount of $86,960.01 includes $4,594.20 in outstanding checks that are not
included in the bank balance of $91 ,554.21.
Fiscal Year
$
$
$
$
$
To Date
2019/20
41
5,000
57,978
22
100
63,141
4,951
43,026
898
27,717
42,120
1,500
13,675
6,977
310
32
141,206
(78,065)
165,025
(78,065)
86,960
27,869
27,155
31,936
TRES HERMANOS CONSERVATION AUTHORITY
ITEM NO. 3.3
TRES HERMANOS CONSERVATION AUTHORITY
STAFF REPORT
Date: March 18, 2020
To: Chair and Board of Directors
From: Troy Helling, Executive Director
Subject: Check Register
Recommendation:
AGENDA NO. 3.3
That the Authority receive and file the check registers for the months of December 2019,
January 2020 and February 2020.
Background/Analysis:
Pursuant to the Amended and Restated Tres Hermanos Conservation Authority Joint
Powers Agreement Section 5.2 Disbursements, the check register of the Authority should
be periodically reviewed by the Board. Attached for your review are the check registers
for the months of December 2019, January 2020 and February 2020.
Respectfully submitted,
Christina Buhagiar
Treasurer
Attachments
Reviewed by,
Tres Hermanos Conservation Authority JPA
Transaction List by Vendor
December 2019
Date Check# Vendor Memo/Description Amount
12/5/19 1100 CNC Engineering Water Surface Elevations-Oct. 2019 $ (245.00)
12/5/19 1101 County of Los Angeles Weed Abatement (5,714.37)
12/5/19 1102 City of Chino Hills -Water Water -10/15/19-11/12/19 (333.85)
12/5/19 1103 Egoscue Law Group, Inc. Legal -September 2019 (3,062.50)
12/5/19 1104 Woodruff, Spradlin & Smart Legal -October 2019 (378.34)
12/5/19 ACH Southern California Edison Electricity-Domestic-Nov 2019 (50.70)
12/10/19 ACH SoCaiGas Gas -Nov 2019 (71.75)
12/10/19 ACH Southern California Edison Electricity-Commercial -Nov 2019 (86.72)
12/11/19 1105 City of Chino Hills-Water Water • 08/14/19 -09/11/19 (444.40)
12/19/19 1106 Industry Security Services, Inc. Security-Nov 2019 (2,861.76)
12/19/19 1107 City of Industry-Trash Trash -Nov 2019 (458.76)
12/19/19 1108 Janus Pest Management, Inc Squirrel/Pest Control-Oct/Nov 2019 (3,925.00)
12/23/19 1109 City of Chino Hills -Water Water-11/12/19-12/09/19 (261.25)
12/23/19 1110 Egoscue Law Group, Inc. Legal Nov 2019 (2,612.50)
12/23/19 ACH Frontier Phone -Dec 2019 (55.96)
Total $ (20,562.86)
Tres Hermanos Conservation Authority JPA
Transaction List by Vendor
January 2020
Date Check# Vendor Memo/Description Amount
1/13/20 1112 Woodruff, Spradlin & Smart Legal-Nov 2019 $ (1 ,227.50)
1/13/20 1113 CNC Engineering Water Surface Elevations-Dec. 2019 (980.00)
1/14/20 ACH Southern California Edison Electricity-Commercial-Dec 2019 (93.32)
1/14/20 ACH Southern California Edison Electricity-Domestic -Dec 2019 (161.06)
1/14/20 ACH SoCaiGas Gas -Dec 2019 (25.03)
1/24/20 1111 Industry Security Services, Inc. Security-Dec 2019 (2,867.70)
1/24/20 1114 Woodruff, Spradlin & Smart Legal-Dec 2019 (495.80)
1/24/20 1115 Frontier Phone -Jan 2020 (55.61)
1/24/20 1116 City of Industry-Trash Trash-Dec 2019 (468.76)
1/24/20 1117 Egoscue Law Group, Inc. Legal-Dec 2019 (87.50)
1/29/20 1118 City of Chino Hills -Water Water -12/09/19-01/15/20 (201.85)
1/29/20 ACH Southern California Edison Electricity-Commercial12/27/19-01/10/20 (52.87)
Total $ (6,717.00~
Date
2/12/20
2/12/20
2/26/20
2/26/20
2/26/20
2/26/20
2/26/20
Check#
ACH
1119
1120
1121
1122
1123
1124
Tres Hermanos Conservation Authority JPA
Transaction List by Vendor
February 2020
Vendor
SoCaiGas
Egoscue Law Group, Inc.
Industry Security Services, Inc.
Code 3 Creations
Woodruff, Spradlin & Smart
City of Industry Trash
Frontier
Memo!Description
Gas -Jan 2020
Legal -Jan 2020
Security -Jan 2020
Name Plate
Legal -Jan 20 19
Trash-Jan 2019
Phone -Feb 2020
Amount
$ (24.89)
(2,237.50)
(2,857.32)
(10.95)
(650.40)
(1,019.92)
(55.61)
TRES HERMANOS CONSERVATION AUTHORITY
ITEM NO. 5.1
TRES HERMANOS CONSERVATION AUTHORITY
STAFF REPORT
Date: April 15, 2020
To: Chair and Board of Directors
From: Troy Helling, Executive Director
AGENDA NO. s.1
Subject: Mid-Year Budget Review for Fiscal Year 2019-20
.Recommendation:
Adopt a resolution entitled: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TRES HERMANOS CONSERVATION AUTHORITY ADOPTING A BUDGET
AMENDMENT FOR FISCAL YEAR 2019-20 INCREASING THE BUDGET BY $83 ,972
FOR ADJUSTMENTS BASED ON THE MID-YEAR BUDGET REVIEW
.Background/Analysis:
Pursuant to the Amended and Restated Tres Hermanos Conservation Authority Joint
Powers Agreement Section 5.4, expenditures shall be within the limitations of the
approved annual budget, and as required for emergency repairs, or as such the Board
amends budget.
Upon review of expenditures through the second quarter of Fiscal Year (FY) 2019-20,
staff is proposing to appropriate $83,972 for legal services, contractual services, security
services and miscellaneous expenditures.
Fiscal Impact:
The proposed budget amendment will increase the expenditure budget by $83,972, utilize
$23,903.75 of existing fund balance and increase FY 2019-20 contributions as follows:
$21,638 .97 from the City of Chino Hills, $16,875.20 from the City of Diamond Bar, and
$21,354.08 from the City of Industry. The projected ending fund balance will be zero .
Respectfully submitted,
~~
Christina Buhagiar
Treasurer
Attachments
Reviewed by,
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
Original Actuals %
Budget To Date of Budget
2019/20 2019/20 Variance Used
Revenues:
Membership Contribution $ 57,978 $ 57,978 $ 100%
Rental Income 7,500 5,000 (2,500) 67%
Interest Income 37 37
Reimbursements 22 22
Unapplied Cash Payment Income 100 100
Total Revenues $ 65,478 $ 63,137 $ (2,341) 96%
Expenditures:
Professional Services 19,593 3,329 16,264 17% A
Legal Services 20,001 10,591 9,410 53%
Legal Services -Extraordinary 40,000 20,603 19,397 52%
Contractual Services 64,203 57,202 7,001 89%
Security Services 30,786 17,266 13,520 56%
Office Supplies & Software 870 869 1 100%
Utilities 9,840 5,446 4,394 55%
Total Expenditures $ 185,293 $ 115,305 $ 69,988 62%
Excess of revenues over (under) expenditures $ (119,815) $ (52, 168) $ (67,647)
Fund Balances:
Beginning of fiscal year $ 143,719 $ 143,719
Excess of revenues over (under) expenditures (119,815) (52,168)
As of February 26, 2020
Fund Balances by City:
Chino Hills $ 29,414
Diamond Bar 28,563
Industry 33,574
Total Fund Balances by City $ 91,551
A Property insurance will be invoiced in March 2020.
RESOLUTION THCA NO. 2020-01
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TRES HERMANOS CONSERVATION AUTHORITY ADOPTING A
BUDGET AMENDMENT FOR FISCAL YEAR 2019-20
INCREASING THE BUDGET BY $83,972 FOR ADJUSTMENTS
BASED ON THE MID-YEAR BUDGET REVIEW
WHEREAS, Section 5.4 of the Tres Hermanos Conservation Authority Joint Powers
Agreement (JPA) requires that expenditures shall be within the limitations of the approved
annual budget, and as required for emergency repairs, or as such budget is amended by
the Board; and
WHEREAS, at a public meeting on July 17, 2019, the Executive Director presented
and the Board of Directors adopted a budget for the Fiscal Year 2019-20 commencing July
1, 2019, and ending June 30, 2020; and
WHEREAS, amendments must periodically be made to the budget to conform to
changed circumstances following adoption of the budget
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the
Conservation Authority as follows:
Section 1. Budget Amendment No. 20B001 is hereby approved as reflected on
Exhibit No. 1, attached hereto.
SECTION 2. This resolution shall take effect immediately upon its passage and
adoption.
PASSED, APPROVED, AND ADOPTED this 15th day of April 2020.
Steve Tye
Chair
Tres Hermanos Conservation Authority
Julie Gutierrez-Robles
Authority Secretary
Tres Hermanos Conservation Authority
Resolution THCA No. 2020-01
ATTEST:
I, Julie Gutierrez-Robles, Secretary of the Tres Hermanos Conservation Authority, do
hereby certify that the foregoing Resolution was duly and regularly passed, approved and
adopted by the Board of Directors of the Tres Hermanos Conservation Authority, at its
regular meeting held on the 15 1h day of April 2020, by the following Roll Call vote:
AYES: BOARD MEMBERS:
NOES: BOARD MEMBERS:
ABSENT: BOARD MEMBERS:
ABSTAIN: BOARD MEMBERS:
Julie Gutierrez-Robles
Secretary
Tres Hermanos Conservation Authority
Exhibit No. 1
Tres Hermanos Conservation Authority JPA
BUDGET AMENDMENT
BA# 208001
Date: Fiscal Year: -=2:..::0...:..19=-·.::2:=.0 ________ _
Requested by: Amount: $ 83,972.00 net: $23,903.75
City: Description: Mid-Year Budget Amendments
EXPENDITURES
Current Proposed Amended
Account Description Budget Amendment Budget
Legal Services -General $ 20,001.00 $ 1,338.75 $ 21,339.75
Legal Services-Extraordinary 40,000.00 7,337.00 47,337.00
Contractual Services -Pest Control 11,901.00 16,100.00 28,001.00
Contractual Services -Painting -17,000.00 17,000.00
Contractual Services-One Time Expenditures -15,000.00 15,000.00
Contractual Services-Weed Abatement 30 000.00 12,781.25 42,781.25
Contractual Services -Water Rights Fee 201.00 111.00 312.00
Contractual Services-Water surface elevation measurements -8,880.00 8,880.00
Office Supplies & Software -Office Supplies 110.00 1,118.00 1,228.00
Office Supplies & Software -Website -103.00 103.00
Security Services 30,786.00 3,801.00 34,587.00
Utilities -Water 2 640.00 402.00 3,042.00
-
-
-
REVENUES
Current Proposed Amended
Account Description Budget Amendment Budget
City of Chino Hills $ 20,109.00 $ 21,638.97 $ 41,747.97
City of Diamond Bar -16,875.20 16,875.20
City of Indus try 37,869.00 21,354.08 59,223.08
Rental income 7,500.00 200.00 7,700.00
-
-
REASON/JUSTIFICATION
To approprate available fund balance of $23,904.75 and to adjust the Fiscal Year 2019-20 budget based on the mid-year
budget review to end with a projected fund balance of zero.
TRES HERMANOS CONSERVATION AUTHORITY
ITEM NO. 5.2
TRES HERMANOS CONSERVATION AUTHORITY
STAFF REPORT
Date: March 18, 2020
To: Chair and Board of Directors
From: Troy Helling, Executive Director
AGENDA NO.~
Subject: Review and Action-Budget for Fiscal Year 2020/21
Recommendation:
That the Authority, following review and discussion , adopt a one-year budget for
Fiscal Year 2020/21 .
Background/ Analysis:
Per the Amended and Restated Tres Hermanos Conservation Authority Joint Powers
Agreement Section 5.1 Annual Budget, the Board shall adopt an annual budget. The
proposed budget for Fiscal Year (FY) 2020/21 is $256,588 with an add iti onal contribution
of $84,259 needed from the City of Chino Hills, an additional contr ibution of $70 ,399
needed from the City of Diamond Bar, and an additional contribution of $93,830 needed
from the City of Industry. The proposed ending fund balance for each city is ze ro.
Attached to the staff report is a consolidated proposed budget for the fiscal year. The
budget will be reviewed regularly and any adjustments will be brought back to the Board
for approval.
Respectfully submitted , Reviewed by ,
~ Tr~
Treasurer/Auditor Executive Director
Attachm e nts
TRES HERMANOS CONSERVATION AUTHORITY
PROPOSED BUDGET
FISCAL YEAR 2020/21
Proposed Budget for FY 20/21
ESTIMATED BEGINNING FUND BALANCE
REVENUES
Membership Contribution
Rental Income
Interest Income
Reimbursements
EXPENDITURES
Professional Services
Legal Services
TOTAL REVENUES
Legal Services -Extraordinary
Contractual Services
Security Services
Office Supplies & Software
Utilities
TOTAL EXPENDITURES
PROJECTED ENDING FUND BALANCE
$
$
$
$
$
Proposed
Budget for
FY 20/21
-
248,488
8,100
-
-
256,588 $
20,220 $
20,004
66,000
113,559
34,800
2,005
-
256,588 $
(0) $
Chino Hills Diamond Bar
--
84,259 70,399
2,700 2,700
--
--
86,959 $ 73,099
6,740 $ 6,740
6,668 6,668
23,430 9,570
37,853 37,853
11,600 11,600
668 668
--
86,959 $ 73,099
-$ -
Industry
-
93,830
2,700
-
-
$ 96,530
$ 6,740
6,668
33,000
37,853
11,600
669
-
$ 96,530
$ -