The URL can be used to link to this page

Home My WebLink About031820 - THCA - Agenda - Regular MeetingTRES HERMANOS CONSERVATION AUTHORITY BOARD OF DIRECTORS REGULAR MEETING MARCH 18, 2020 AGENDA 6:00p.m. CITY OF INDUSTRY COUNCIL CHAMBER 15651 E. STAFFORD STREET CITY OF INDUSTRY, CALIFORNIA 1. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Chair, Steve Tye Vice-Chair, Ray Marquez Board Member, Nancy Lyons Board Member, Cathy Marcucci Board Member, Cory Moss Board Member, Peter Rogers Board Member, Newell Ruggles 2. PUBLIC COMMENTS: At this time, members of the public may address the Authority regarding any items within the subject matter jurisdiction of the Authority provided NO action or discussion may be taken on any item not appearing on the agenda, except the Authority may BRIEFLY respond to statements made or questions posed. Comments are limited to five minutes per speaker. 3. PRESENTATION ON THE EARLY HISTORY OF TRES HERMANOS BY PAUL SPITZZERI. 4. CONSENT CALENDAR: 4.1 Consideration of the Minutes of the January 15, 2020 regular meeting RECOMMENDED ACTION: Approve as submitted. Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk at Industry City Hall, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the Authority Secretary at {626} 333-2211 during regular business hours. In an effort to comply with the requirements ofTitle II of the Americans with Disabilities Act of 1990, the Tres Hermanos Conservation Authority requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a public meeting, must inform the Authority Secretary a minimum of 72 hours prior to the scheduled meeting. 1383679.1 March 18, 2020 PAGE2 THCA Agenda 4 .2 Consideration to approve the Treasurer's Report for the months of December 2019 and January 2020 RECOMMENDED ACTION: Receive and file Report. 4.3 Consideration to approve the check register for the months of December 2019 and January 2020 RECOMMENDED ACTION: Receive and file Report. 5. OLD BUSINESS: There is none. 6. NEW BUSINESS: 6.1 Mid-Year Budget Review for Fiscal Year 2019-20 RECOMMENDED ACTION: Adopt Resolution No. THCA 2020-01 -A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TRES HERMANOS CONSERVATION AUTHORITY ADOPTING A BUDGET AMENDMENT FOR FISCAL YEAR 2019-20 INCREASING THE BUDGET BY $83,972 FOR ADJUSTMENTS BASED ON THE MID-YEAR BUDGET REVIEW 6.2 Budget for Fiscal Year 2020/21 RECOMMENDED ACTION: That the Authority, following review and discussion, adopt a one-year budget for Fiscal Year 2020121 . 6.3 Tres Hermanos Conservation Authority Logos and Website RECOMMENDED ACTION: Board of Directors give staff direction on a potentia/logo and the possibility of having a web site . Staff will utilize a web site to keep everything in one place that the public can use to follow meetings and any news regarding the Tres Hermanos Ranch. 7. AUTHORITY DIRECTOR COMMENTS: 8. ADJOURNMENT: The next regular Tres Hermanos Conservation Authority Meeting will be Wednesday , April 15, 2019 at 6:00p.m. TRES HERMANOS CONSERVATION AUTHORITY ITEM NO. 4.1 TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA JANUARY 15, 2020 PAGE 1 CALL TO ORDER The Regular Meeting of the Tres Hermanos Conservation Authority, Board of Directors, was called to order by Chair Cory C. Moss at 6:00 p.m. in the City of Industry Council Chamber, 15651 East Stafford Street, California. FLAG SALUTE The flag salute was led by Chair Moss. PRESENT: ABSENT: Cory C. Moss, Chair Cathy Marcucci, Board Member Ray Marquez, Board Member Peter Rogers, Board Member Newell Ruggles, Board Member Steve Tye, Board Member Nancy Lyons, Board Member STAFF PRESENT: Troy Helling, Executive Director; Tracy Egoscue, General Counsel; Dan Fox, Deputy Executive Director; and Julie Robles, Authority Secretary. PUBLIC COMMENTS Jim Gallagher, resident of Chino Hills and member of the Save the Tres Hermanos Ranch Group, spoke about his appreciation of the three cities working together on the cost sharing and maintenance of the Tres Hermanos Ranch. Concerned with the introduction of Senate Bill 50, which pushes for more housing and could override local control, he expressed his desire for the Authority to maintain open space and public use of the ranch. REORGANIZATION OF THE BOARD OF DIRECTORS Chair Moss opened the floor for nominations for the appointment for the position of Chair for the Tres Hermanos Conservation Authority. TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA JANUARY 15, 2020 PAGE2 MOTION BY BOARD MEMBER MARQUEZ, AND SECOND BY CHAIR MOSS TO NOMINATE STEVE TYE FOR THE POSITION OF CHAIR. MOTION CARRIED 6-0, BY THE FOLLOWING VOTE: AYES: NOES: ABSENT ABSTAIN BOARD MEMBERS: BOARD MEMBERS: BOARD MEMBERS: BOARD MEMBERS: MARCUCCI, MARQUEZ, ROGERS, RUGGLES, TYE, C/MOSS NONE LYONS NONE Chair Tye opened the floor for nominations of Vice Chair for the Tres Hermanos Conservation Authority . MOTION BY BOARD MEMBER MARCUCCI, AND SECOND BY BOARD MEMBER MOSS TO NOMINATE RAY MARQUEZ FOR THE POSITION OF VICE CHAIR. MOTION CARRIED 6-0, BY THE FOLLOWING VOTE: AYES: NOES: ABSENT ABSTAIN BOARD MEMBERS: BOARD MEMBERS: BOARD MEMBERS : BOARD MEMBERS: CONSENT CALENDAR MARCUCCI, MARQUEZ, MOSS, ROGERS, RUGGLES, C/TYE NONE LYONS NONE 4.1 CONSIDERATION OF THE MINUTES OF THE NOVEMBER 20,2019 REGULAR MEETING 4.2 CONSIDERATION TO APPROVE THE TREASURER'S REPORT FOR THE MONTHS OF OCTOBER 2019 AND NOVEMBER 2019 4.3 CONSIDERATION TO APPROVE THE CHECK REGISTER FOR THE MONTHS OF OCTOBER 2019 AND NOVEMBER 2019 Chair Tye asked to pull item 4.3 for discussion. TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA JANUARY 15, 2020 PAGE3 MOTION BY BOARD MEMBER MARQUEZ, AND SECOND BY BOARD MEMBER ROGERS TO APPROVE ITEMS 4.1 AND 4.2 OF THE CONSENT CALENDAR. MOTION CARRIED 6-0, BY THE FOLLOWING VOTE: AYES: NOES: ABSENT ABSTAIN BOARD MEMBERS: BOARD MEMBERS: BOARD MEMBERS: BOARD MEMBERS: MARCUCCI, MARQUEZ, MOSS, ROGERS, RUGGLES, C!TYE NONE LYONS NONE Discussion ensued regarding the check register and the payment of fuel usage within Item 4.3. Executive Director, Troy Helling explained the expenditure and said he would review and bring this item back should his explanation be incorrect. Also he and General Counsel, Tracy Egoscue, discussed the need for the check register and the backup materials be included in the agenda so everyone can clearly identify the expenditures and be able to answer any questions at the meeting. MOTION BY CHAIR TYE, AND SECOND BY BOARD MEMBER MARQUEZ TO APPROVE ITEM 4.3, OF THE CONSENT CALENDAR. MOTION CARRIED 6-0, BY THE FOLLOWING VOTE: AYES: NOES: ABSENT ABSTAIN BOARD MEMBERS: BOARD MEMBERS: BOARD MEMBERS: BOARD MEMBERS: OLD BUSINESS There is none. NEW BUSINESS MARCUCCI, MARQUEZ, MOSS, ROGERS, RUGGLES, C!TYE NONE LYONS NONE 6.1 CONSIDERATION OF RESIDENTIAL RENTAL AGREEMENT FOR DWELLING UNIT LOCATED AT ASSESSOR'S PARCEL NUMBER (APN) 1000-031-15-0000 RECOMMENDED ACTION: Authorize the execution of Residential Rental Agreement with Ms . Cherie Wood. TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA JANUARY 15, 2020 PAGE4 Assistant City Manager, Bing Hyun provided a staff report and was available to answer any questions. Cherie Wood was also in the audience and was available for questions. MOTION BY BOARD MEMBER ROGERS, AND SECOND BY BOARD MEMBER MOSS TO AUTHORIZE THE EXECUTION OF RESIDENTIAL RENTAL AGREEMENT WITH MS. CHERIE WOOD . MOTION CARRIED 6-0, BY THE FOLLOWING VOTE: AYES: NOES: ABSENT ABSTAIN BOARD MEMBERS: BOARD MEMBERS: BOARD MEMBERS: BOARD MEMBERS: MARCUCCI, MARQUEZ, MOSS, ROGERS, RUGGLES, CffYE NONE LYONS NONE 6.2 ANNUAL FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDING JUNE 30,2019 RECOMMENDED ACTION: Receive and file the Annual Financial Statements for the fiscal year ending June 30, 2019 . Executive Director, Troy Helling provided a staff report and was available to answer any questions MOTION BY BOARD MEMBER MOSS, AND SECOND BY BOARD MEMBER MARCUCCI TO RECEIVE AND FILE THE ANNUAL FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDING JUNE 30, 2019. MOTION CARRIED 6-0, BY THE FOLLOWING VOTE: AYES: NOES: ABSENT ABSTAIN BOARD MEMBERS: BOARD MEMBERS: BOARD MEMBERS: BOARD MEMBERS: MARCUCCI, MARQUEZ, MOSS, ROGERS, RUGGLES, CffYE NONE LYONS NONE TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA JANUARY 15, 2020 PAGE 5 7. AUTHORITY DIRECTOR COMMENTS: Executive Director Helling mentioned some 2020 brainstorming ideas that will be brought up for discussion, such as looking at changing the Tres Hermanos Conservation Authority meetings to convene either quarterly or every other month and a Closed Session item for cattle agreements . In addition, pending any new items, there may not be a need for a February meeting, but everyone will be informed . 8. ADJOURNMENT There being no further business , the Tres Hermanos Conservation Authority (THCA) Regular Board of Directors meeting adjourned at 6:22p.m . JULIE ROBLES AUTHORITY SECRETARY STEVETYE CHAIR TRES HERMANOS CONSERVATION AUTHORITY ITEM NO. 4.2 TRES HERMANOS CONSERVATION AUTHORITY STAFF REPORT Date: March 18, 2020 To: Chair and Board of Directors From: Troy Helling, Executive Director AGENDA NO. 4.2 Subject: Treasurer's Reports for the Months of December 2019 and January 2020 Recommendation: That the Authority receive and file the Treasurer's Reports for the months of December 2019 and January 2020. Background/Analysis: Pursuant to the Amended and Restated Tres Hermanos Conservation Authority Joint Powers Agreement Section 5.3 Accounts, the Treasurer must verify and report in writing, at least quarterly, the amount of money held for the Authority, the amount of interest earnings, revenues, and expenditures since the last report. Attached for your information are the Treasurer's Reports for the months of December 2019 and January 2020. Respectfully submitted, Christina Buhagiar Treasurer Attachments Reviewed by, ~ Executive Director Tres Hermanos Conservation Authority Treasurer's Report For the Month Ended December 31, 2019 Description Cash and Cash Equivalents Citizens Business Bank -Premium Money Market Total Investment Portfolio !Blended Yield of Cash and Investments Benchmarks: LA IF 6mo U.S. Treasury 2yr U.S. Treasury 5yr U.S. Treasury $ $ Cost Value 99,921 99,921 0.05%1 2.04% 1.60% 1.58% 1.69% Market Value $ 99,921 $ 99,921 Interest/ Book Maturity %of Yield Date Portfolio 0.05% n/a 100.00% 100.00% I hereby certify that the investments are in compliance with the investment policy adopted by the the Board of Directors. The investment portfolio provides sufficient funds to meet the budgeted expenditures over the next six months. This report meets the requirements of Government Code Section 53646. c~ Treasurer Tres Hermanos Conservation Authority Statement of Revenues, Expenditures and Changes in Fund Balances For the Month Ended December 31, 2019 Revenues: Investment interest Rental income Contributions from member agencies Reimbursements Unapplied Cash Payment Total Revenues Expenditures: Professional Services Legal services Office Supplies & Software Security services Weed Abatement Insurance Pest control Utilities Taxes & Licenses Bank Charges & Fees Total Expenditures Excess of revenues over (under) expenditures Fund Balances: Beginning of fiscal year Excess of revenues over (under) expenditures End of fiscal year Fund Balances by City: · Chino Hills Diamond Bar Industry Total Fund Balances by City December 2019 $ 5 625 25 655 245 6,053 2,862 5,714 3,925 1,763 20,562 $ (19,907) 1. The ending fund balance in the amount of $99,201 includes $720.01 in outstanding checks that are not included in the bank balance of $99,920.88. Fiscal Year To Date 2019/20 $ 33 3,750 57,978 22 25 61,808 3,972 38,327 887 21,992 42,120 1,500 13,675 4,817 310 32 127,632 $ {65,824} $ 165,025 (65,824) $ 99,201 $ 32,001 30,788 36,412 $ 99,201 1 Tres Hermanos Conservation Authority Treasurer's Report For the Month Ended January 31, 2020 Description Cash and Cash Equivalents Citizens Business Bank -Premium Money Market Total Investment Portfolio I Blended Yield of Cash and Investments Benchmarks: LAIF 6mo U.S. Treasury 2yr U.S. Treasury 5yr U.S. Treasury $ $ Cost Value 94,015 94,015 0.05%1 1.97% 1.54% 1.33% 1.32% Market Value $ 94,015 $ 94,015 Interest/ Book Maturity %of Yield Date Portfolio 0.05% n/a 100.00% 100.00% I hereby certify that the investments are in compliance with the investment policy adopted by the the Board of Directors. The investment portfolio provides sufficient funds to meet the budgeted expenditures over the next six months. This report meets the requirements of Government Code Section 53646. c~ Treasurer Tres Hermanos Conservation Authority Statement of Revenues, Expenditures and Changes in Fund Balances For the Month Ended January 31, 2020 Revenues: Investment interest Rental income Contributions from member agencies Reimbursements Unapplied Cash Payment Total Revenues Expenditures : Professional Services Legal services Office Supplies & Software Security services Weed Abatement Insurance Pest control Utilities Taxes & Licenses Bank Charges & Fees Total Expenditures Excess of revenues over (under) expenditures Fund Balances: Beginning of fiscal year Excess of revenues over (under) expenditures End of fiscal year Fund Balances by City: Chino Hills Diamond Bar Industry Total Fund Balances by City January 2020 $ 4 1,250 75 1,329 980 1,811 2,868 1,058 6,717 $ (5,388) 1. The ending fund balance in the amount of $93,813 includes $201 .85 in outstanding checks that are not included in the bank balance of $94 ,014.88. Fiscal Year To Date 2019/20 $ 37 5,000 57,978 22 100 63,137 4,951 40,138 887 24,860 42,120 1,500 13,675 5,876 310 32 134,349 $ (71 ,212) $ 165,025 (71,212) $ 93,813 $ 30,167 29,317 34,329 $ 93,813 1 TRES HERMANOS CONSERVA T/ON AUTHORITY ITEM NO. 4.3 TRES HERMANOS CONSERVATION AUTHORITY STAFF REPORT Date: March 18, 2020 To: Chair and Board of Directors From: Troy Helling, Executive Director Subject: Check Register Recommendation: AGENDA NO. 4.3 That the Authority receive and file the check registers for the months of December 2019, January 2020 and February 2020. Background/Analysis: Pursuant to the Amended and Restated Tres Hermanos Conservation Authority Joint Powers Agreement Section 5.2 Disbursements, the check register of the Authority should be periodically reviewed by the Board. Attached for your review are the check registers for the months of December 2019, January 2020 and February 2020. Respectfully submitted, Reviewed by, ~ Christina Buhagiar Treasurer Attachments Tres Hermanos Conservation Authority JPA Transaction List by Vendor December 2019 Date Check# Vendor Memo/Description Amount 12/5/19 1100 CNC Engineering Water Surface Elevations -Oct. 2019 $ (245.00) 12/5/19 1101 County of Los Angeles Weed Abatement (5 ,714.37) 12/5/19 1102 City of Chino Hills-Water Water -10/15/19-11/12/19 (333.85) 12/5/19 1103 Egoscue Law Group, Inc. Legal -September 201 9 (3 ,062.50) 12/5/19 1104 Woodruff, Spradlin & Smart Legal -October 2019 (378.34) 12/5/19 ACH Southern California Ed ison Electricity-Domestic -Nov 2019 (50.70) 12/10/19 ACH SoCaiGas Gas-Nov 2019 (71 .75) 12/10/19 ACH Southern California Edison Electricity-Commercial -Nov 2019 (86.72) 12/11/19 1105 City of Chino Hills-Water Water-08/14/19-09/11/19 (444.40) 12/19/19 1106 Industry Security Services, Inc. Security-Nov 2019 (2 ,861.76) 12/19/19 1107 City of Industry-Trash Trash -Nov 2019 (458 .76) 12/19/19 1108 Janus Pest Management, Inc Squirrel/Pest Control -Oct/Nov 2019 (3,925 .00) 12/23/19 1109 City of Chino Hills -Water Water-11/12/19 -12/09/19 (261.25) 12/23/19 1110 Egoscue Law Group, Inc. Legal-Nov 2019 (2,612.50) 12/23/19 ACH Frontier Phone-Dec 2019 (55.96) Total $ (20 ,562 .86) Tres Hermanos Conservation Authority JPA Transaction List by Vendor January 2020 Date Check# Vendor Memo/Description Amount 1/13/20 1112 Woodruff, Spradlin & Smart Legal-Nov 2019 $ (1 ,227.50) 1/13/20 1113 CNC Engineering Water Surface Elevations -Dec. 2019 (980 .00) 1/14/20 ACH Southern California Edison Electricity-Commercial -Dec 2019 {93.32) 1/14/20 ACH Southern California Edison Electricity-Domestic-Dec 2019 (161.06) 1/14/20 ACH SoCaiGas Gas-Dec 2019 (25.03) 1/24/20 1111 Industry Security Services, Inc . Security-Dec 2019 (2,867.70) 1/24/20 1114 Woodruff, Spradlin & Smart Legal -Dec 2019 (495.80) 1/24/20 1115 Frontier Phone -Jan 2020 (55.61) 1/24/20 1116 City of Industry -Trash Trash-Dec 2019 (468.76) 1/24/20 1117 Egoscue Law Group, Inc. Legal-Dec 2019 (87.50) 1/29/20 1118 City of Chino Hills-Water Water-12/09/19-01/15/20 (201.85) 1/29/20 ACH Southern California Edison Electricity-Commercial 12/27/19 -01/1 0/20 (52.87) Total $ (6,717.00) Date 2/12/20 2/12/20 2/26/20 2/26/20 2/26/20 2/26/20 2/26/20 Check# ACH 1119 1120 1121 1122 1123 1124 Tres Hermanos Conservation Authority JPA Transaction List by Vendor February 2020 Vendor SoCaiGas Egoscue Law Group, Inc. Industry Security Services, Inc. Code 3 Creations Woodruff, Spradlin & Smart City of Industry-Trash Frontier Memo/Description Gas -Jan 2020 Legal -Jan 2020 Security -Jan 2020 Name Plate Legal -Jan 2019 Trash-Jan 2019 Phone -Feb 2020 Amount $ (24.89) (2,237.50) (2,857.32) (10.95) (650.40) (1,019.92) (55.61) Total $ (6,856.59) TRES HERMANOS CONSERVA T/ON AUTHORITY ITEM NO. 6.1 TRES HERMANOS CONSERVATION AUTHORITY STAFF REPORT Date: March 18, 2020 To: Chair and Board of Directors From: Troy Helling, Executive Director AGENDA NO. _.!;_!_ Subject: Mid-Year Budget Review for Fiscal Year 2019-20 Recommendation: Adopt a resolution entitled : A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TRES HERMANOS CONSERVATION AUTHORITY ADOPTING A BUDGET AMENDMENT FOR FISCAL YEAR 2019-20 INCREASING THE BUDGET BY $83,972 FOR ADJUSTMENTS BASED ON THE MID-YEAR BUDGET REVIEW Background/Analysis: Pursuant to the Amended and Restated Tres Hermanos Conservation Authority Joint Powers Agreement Section 5.4, expenditures shall be within the limitations of the approved annual budget, and as required for emergency repairs, or as such the Board amends budget. Upon review of expenditures through the second quarter of Fiscal Year (FY) 2019-20, staff is proposing to appropriate $83,972 for legal services, contractual services, security services and miscellaneous expenditures. Fjscal Impact: The proposed budget amendment will increase the expenditure budget by $83,972, utilize $23,903.75 of existing fund balance and increase FY 2019-20 contributions as follows: $21,638.97 from the City of Chino Hills, $16,875.20 from the City of Diamond Bar, and $21,354.08 from the City of Industry. The projected ending fund balance will be zero. Respectfully submitted, tfff~ Christina Buhagiar Treasurer Attachments Reviewed by, ~ Executive Director Tres Hermanos Conservation Authority Statement of Revenues, Expenditures and Changes in Fund Balances Original Actuals % Budget To Date of Budget 2019/20 2019/20 Variance Used Revenues: Membership Contribution $ 57,978 $ 57,978 $ 100% Rental Income 7,500 5,000 (2,500) 67% Interest Income 37 37 Reimbursements 22 22 Unapplied Cash Payment Income 100 100 Total Revenues $ 65,478 $ 63,137 $ {2,341} 96% Expenditures: Professional Services 19,593 3,329 16,264 17% A Legal Services 20,001 10,591 9,410 53% Legal Services -Extraordinary 40,000 20,603 19,397 52% Contractual Services 64,203 57,202 7,001 89% Security Services 30,786 17,266 13,520 56% Office Supplies & Software 870 869 1 100% Utilities 9,840 5,446 4,394 55% Total Expenditures $ 185,293 $ 115,305 $ 69,988 62% Excess of revenues over (under) expenditures $ (119,815~ $ (52,168) $ {67,647) Fund Balances: Beginning of fiscal year $ 143,719 $ 143,719 Excess of revenues over (under) expenditures (119,815) (52,168) As of February 26, 2020 $ 23,904 $ 91,551 Fund Balances by City: Chino Hills $ 29,414 Diamond Bar 28,563 Industry 33,574 Total Fund Balances by City $ 91,551 A Property insurance will be invoiced in March 2020. Exhibit No . 1 Tres Hermanos Conservation Authority JPA BUDGET AMENDMENT BA # 208001 Date: 3/18/2020 Fiscal Year: ..;;;2;..;:.0...;.19.:..-.;;;2..;;..0 ________ _ Requested by: Brenda Ramirez Amount: $ 83,972 .00 net: $23,903.75 City: Chino Hills -Treasurer Description : Mid-Year Budget Amendments EXPENDITURES Current Proposed Amended Account Description Budget Amendment Budget Legal Services -General $ 20,001.00 $ 1,338.75 $ 21,339.75 Legal Services-Extraordinary 40,000 .00 7,337.00 47 ,337.00 Contractual Services -Pest Control 11 ,901.00 16,100.00 28,001 .00 Contractual Services-Painting -17,000.00 17,000.00 Contractual Services -One Time Expenditures -15,000 .00 15,000.00 Contractual Services -Weed Abatement 30,000.00 12,781 .25 42,781 .25 Contractual Services -Water Rights Fee 201.00 111.00 312.00 Contractual Services -Water surface elevation measurements -8,880 .00 8,880 .00 Office Supplies & Software-Office Supplies 110.00 1,118.00 1,228.00 Office Supplies & Software-Website -103 .00 103.00 Security Services 30,786 .00 3,801 .00 34,587 .00 Utilities -Water 2,640.00 402 .00 3,042.00 - - - REVENUES Current Proposed Amended Account Description Budget Amendment Budget City of Chino Hills $ 20,109.00 $ 21 ,638 .97 $ 41,747.97 City of Diamond Bar -16,875 .20 16,875.20 City of Industry 37,869.00 21,354.08 59,223.08 Rental Income 7,500 .00 200 .00 7 ,700.00 - - REASON/JUSTIFICATION To approprate available fund balance of $23,904 .75 and to adjust the Fiscal Year 2019-20 budget based on the mid-year budget review to end w ith a projected fund balance of zero . RESOLUTION THCA NO. THCA 2020-01 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TRES HERMANOS CONSERVATION AUTHORITY ADOPTING A BUDGET AMENDMENT FOR FISCAL YEAR 2019-20 INCREASING THE BUDGET BY $83,972 FOR ADJUSTMENTS BASED ON THE MID-YEAR BUDGET REVIEW WHEREAS, Section 5.4 of the Tres Hermanos Conservation Authority Joint Powers Agreement (JPA) requires that expenditures shall be within the limitations of the approved annual budget, and as required for emergency repairs, or as such budget is amended by the Board; and WHEREAS, at a public meeting on July 17, 2019, the Executive Director presented and the Board of Directors adopted a budget for the Fiscal Year 2019-20 commencing July 1, 2019, and ending June 30, 2020; and WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget. NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Conservation Authority as follows: Section 1. Budget Amendment No. 20B001 is hereby approved as reflected on Exhibit No. 1, attached hereto. SECTION 2. This resolution shall take effect immediately upon its passage and adoption . PASSED, APPROVED, AND ADOPTED this 18th day of March, 2020. Steve TyB Chair Tres Hermanos Conservation Authority Julie Gutierrez-Robles Authority Secretary Tres Hermanos Conservation Authority RESOLUTION NO. THCA 2020-01 ATTEST: I, Julie Gutierrez-Robles, Secretary of the Tres Hermanos Conservation Authority, do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the Board of Directors of the Tres Hermanos Conservation Authority, at its regular meeting held on the 18 1h day of March 2020, by the following Roll Call vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Julie Gutierrez-Robles Secretary Tres Hermanos Conservation Authority TRES HER MANOS CONSERVATION AUTHORITY ITEM NO. 6.2 TRES HERMANOS CONSERVATION AUTHORITY STAFF REPORT Date: March 18, 2020 To: Chair and Board of Directors From: Troy Helling, Executive Director AGENDA NO. 6.2 Subject: Review and Action-Budget for Fiscal Year 2020/21 Recommendation: That the Authority, following review and discussion, adopt a one-year budget for Fiscal Year 2020/21 . Background/ Analysis: Per the Amended and Restated Tres Hermanos Conservation Authority Joint Powers Agreement Section 5 .1 Annual Budget, the Board shall adopt an annual budget. The proposed budget for Fiscal Year (FY) 2020/21 is $256,588 with an additional contribution of $84,259 needed from the City of Chino Hills, an additional contribution of $70,399 needed from the City of Diamond Bar, and an additional contribution of $93,830 needed from the City of Industry. The proposed ending fund balance for each city is zero. Attached to the staff report is a consolidated proposed budget for the fiscal year. The budget will be reviewed regularly and any adjustments will be brought back to the Board for approval. Respectfully submitted , Reviewed by, ~ Tr~ Treasurer/Auditor Executive Director Attachments TRES HERMANOS CONSERVATION AUTHORITY PROPOSED BUDGET FISCAL YEAR 2020/21 Proposed Budget for FY 20/21 ESTIMATED BEGINNING FUND BALANCE REVENUES Membership Contribution Rental Income Interest Income Reimbursements EXPENDITURES Professional Services Legal Services TOTAL REVENUES Legal Services -Extraordinary Contractual Services Security Services Office Supplies & Software Utilities TOTAL EXPENDITURES PROJECTED ENDING FUND BALANCE $ $ $ $ $ Proposed Budget for FY 20/21 Chino Hills - - 248,488 84,259 8,100 2,700 - - - - 256,588 $ 86,959 20 ,220 $ 6 ,740 20,004 6,668 66 ,000 23,430 113 ,559 37 ,853 34,800 11,600 2,005 668 - - 256,588 $ 86,959 _(0) $ - Diamond Bar - 70,399 2,700 - - $ 73,099 $ 6,740 6,668 9,570 37,853 11,600 668 - $ 73,099 $ - Industry - 93,830 2,700 - - $ 96,530 $ 6,740 6,668 33,000 37 ,853 11,600 669 - $ 96,530 $ - TRES HERMANOS CONSERVATION AUTHORITY ITEM NO. 6.3 TRES HERMANOS CONSERVATION AUTHORITY STAFF REPORT Date: November 20, 2019 To: Board of Directors From: Troy Helling, Executive Director AGENDA NO. 6.3 Subject: Tres Hermanos Conservation Authority Logos and Website Recommendation: That the Board of Directors give staff direction on a potential logo and the possibility of having a web site. Staff will utilize a web site to keep everything in one place that the public can use to follow meetings and any news regarding the Tres Hermanos Ranch. Background: It's been just over a year that the board was created and has been meeting. Staff will like to develop logos and letterhead that we can use for our meetings and correspondence. Dan Fox has provided two examples for consideration or direction. (Exhibit A and Exhibit B.) Staff will also like to explore developing a web site that all three cities can utilize to have a common place to post meeting agendas and post any news regarding the Tres Hermanos Ranch. The domain names that we have reserved include the following: www.treshermanos.org www.treshermanosauthority.org www.treshermanosconservationauthority.org Regards, Respectfully submitted, ~ Executive Director TRES HERMANOS CONSERVATION AUTHORITY EXHIBIT A .. ~ TRES HERMAt\OS CONSERVATION AUTHORITY City of Industry Council Chambers 15651 E. Stafford Street City ofindustry, CA 91744 1. CALL TO ORDER Board of Directors Regular Meeting Agenda February 19, 2020-6:00 PM Board of Directors Steve Tye, Chair Ray Marquez, Vice -Chair . Nancy Lyons, Board Member C~t]ly Marcucci, Board Member Cwy Moss, Board Member Peter }\ogers, Board member Newell Ruggl~s, Board Member PLEDGE OF ALLEGIANCE ·. ROLLCALL 2. PUBLIC COMMENTS:.·;,·~· .• j.' EXHIBIT B CoNSERVATION AuTHORITY City of Industry Cow1cil Chambers 15651 E. Staflord Street City of Industry, CA 91744 1. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLLCALL 2. PUBLIC COMMENTS: Board of Directors Regular Meeting Agenda February 19, 2020-6:00PM Board of Directors Steve Tye, Chair . Ray Marquez, Vice-Chair Nancy Lyons , Board Member Cathy Marc ucci, Board Member .Cory Moss, lloard Member Pete1: Rogers, Board member Newell Ruggles, Board Member