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Home My WebLink About112019 - Agenda - Regular MeetingTRES HERMANOS CONSERVATION AUTHORITY BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 20, 2019 AGENDA 6:00 p.m. CITY OF INDUSTRY COUNCIL CHAMBER 15651 E. STAFFORD STREET CITY OF INDUSTRY, CALIFORNIA 1. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Cory Moss, Chair Carol Herrera, Vice -Chair Catherine Marcucci, Board Member Ray Marquez, Board Member Peter Rogers, Board Member Newell Ruggles, Board Member Steve Tye, Board Member 2. PUBLIC COMMENTS: At this time, members of the public may address the Authority regarding any items within the subject matter jurisdiction of the Authority provided NO action or discussion may be taken on any item not appearing on the agenda, except the Authority may BRIEFLY respond to statements made or questions posed. Comments are limited to five minutes per speaker. 3. CONSENT CALENDAR: 3.1 3.2 Consideration of the Minutes of the September 18, 2019 regular meeting RECOMMENDED ACTION: Approve as submitted. Consideration to approve the Treasurer's Report for the month of August 2019 and September 2019 RECOMMENDED ACTION: Receive and file Report. Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk at Industry City Hall, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the Authority Secretary at (626) 333-2211 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the Tres Hermanos Conservation Authority requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a public meeting, must inform the Authority Secretary a minimum of 72 hours prior to the scheduled meeting. 1383679.1 November 20, 2019 PAGE 2 THCA Agenda 3.3 Consideration to approve the check register for the month of August 2019 and September 2019 RECOMMENDED ACTION: Receive and file Report. 4. OLD BUSINESS: There is none. 5. NEW BUSINESS: a VA 5.1 Discussion and direction regarding property tax bills for Los Angeles and San Bernardino Counties RECOMMENDED ACTION: Authorize staff on reducing the property tax bills by working with Los Angeles County and San Bernardino County staff and if needed authorize staff to pay the property tax bills. AUTHORITY DIRECTOR COMMENTS: ADJOURNMENT: The next regular Tres Hermanos Conservation Authority Meeting will be Wednesday, December 18, 2019 at 6:00 p.m. TRES HERMANOS CONSERVATION AUTHORITY ITEM NO. 3.1 TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA SEPTEMBER 18, 2019 PAGE 1 NIM I M LOX01:1 a] 4 ZI The Regular Meeting of the Tres Hermanos Conservation Authority, Board of Directors, was called to order by Chair Cory C. Moss at 6:00 p.m. in the City of Industry Council Chamber, 15651 East Stafford Street, California. FLAG SALUTE The flag salute was led by Chair Moss. PRESENT: Cory C. Moss, Chair Carol Herrera, Vice Chair Cathy Marcucci, Board Member Ray Marquez, Board Member Peter Rogers, Board Member Newell Ruggles, Board Member Steve Tye, Board Member STAFF PRESENT: Troy Helling, Executive Director; Tracy Egoscue, General Counsel; Dan Fox, Deputy Executive Director; and Julie Robles, Authority Secretary. PUBLIC COMMENTS There were none. CONSENT CALENDAR 3.1 CONSIDERATION OF THE MINUTES OF THE JULY 17, 2019 REGULAR MEETING 3.2 CONSIDERATION TO APPROVE THE TREASURER'S REPORT FOR THE MONTH OF JULY 2019 3.3 CONSIERATION TO APPROVE THE CHECK REGISTER FOR THE MONTH OF JULY 2019 TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA SEPTEMBER 18, 2019 PAGE 2 MOTION BY VICE CHAIR HERRERA, AND SECOND BY BOARD MEMBER ROGERS TO APPROVE ITEMS 3.1 AND 3.2 OF THE CONSENT CALENDAR. MOTION CARRIED 7-0, BY THE FOLLOWING VOTE: AYES: BOARD MEMBERS FAI- . - - • - - - MARCUCCI, MARQUEZ, ROGERS, RUGGLES, TYE, V/C HERRERA, C/MOSS NONE NONE NONE Discussion ensued regarding the check register and the payment for Security. MOTION BY BOARD VICE CHAIR HERRERA, AND SECOND BY BOARD MEMBER RUGGLES TO APPROVE ITEM 3.3 OF THE CONSENT CALENDAR. MOTION CARRIED 7-0, BY THE FOLLOWING VOTE: AYES: BOARD MEMBERS: .. - .•..� - OLD BUSINESS There is none. CLOSED SESSION MARCUCCI, MARQUEZ, ROGERS, RUGGLES, TYE, V/C HERRERA, C/MOSS NONE NONE NONE Authority Secretary Robles announced there was a need for Closed Session as follows: 5.1 Conference with Legal Counsel pursuant to Government Code Section 54956.9— Existing Litigation. San Gabriel Valley Water and Power, LLC v. City of Chino Hills, et al. San Bernardino Superior Court Case No: CIVDS 1904434 TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA SEPTEMBER 18, 2019 PAGE 3 5.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) (Two Potential Cases) There were no public comments on the Closed Session item. Chair Moss recessed the meeting into Closed Session at 6:08 p.m. RECONVENE CITY COUNCIL MEETING Chair Moss reconvened the meeting at 6:29 p.m. All members of the Tres Hermanos Conservation Authority were present. Chair Moss reported out of Closed Session. With regard to Closed Session items 5.1 and 5.2, there is nothing to report. 6. AUTHORITY DIRECTOR COMMENTS: Executive Director Troy Helling brought up the suggestion of changing the seat arrangements each month in order for each Board Member to interact with different Board Members each month. It was agreed upon to change the seating each month. Mr. Helling then suggested cancelling the October 16t" meeting due to the League of Cities event in Long Beach happening at the same time. It was agreed upon to cancel the October meeting. The next regular Tres Hermanos Conservation Authority Meeting will be Wednesday, November 20, 2019 at 6:00 p.m. 7. ADJOURNMENT There being no further business, the Tres Hermanos Conservation Authority (THCA) Regular Board of Directors meeting adjourned at 6:31 p.m. CORY C. MOSS CHAIR TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA SEPTEMBER 18, 2019 PAGE 4 JULIE ROBLES AUTHORITY SECRETARY TRES HERMA NOS CONSERVATION AUTHORITY ITEM NO. 3.2 TRES HERMANOS CONSERVATION AUTHORITY AGENDA NO. 3.2 STAFF REPORT Date: November 20, 2019 To: Chair and Board of Directors From: Troy Helling, Executive Director Subject: Treasurer's Report for the Months of August and September 2019 Recommendation: That the Authority receive and file the Treasurer's Reports for the months of August and September 2019. Background/Analysis: Pursuant to the Amended and Restated Tres Hermanos Conservation Authority Joint Powers Agreement Section 5.3 Accounts, the Treasurer must verify and report in writing, at least quarterly, the amount of money held for the Authority, the amount of interest earnings, revenues, and expenditures since the last report. Attached for your information are the Treasurer's Reports for the months of August and September 2019. Respectfully submitted, Christina Buhagiar Treasurer Attachments Reviewed by, Troy tilling_ _ -- Executive Director Tres Hermanos Conservation Authority Treasurer's Report For the Month Ended August 31, 2019 Interest/ Book Maturity % of Description Cost Value Market Value Yield Date Portfolio Cash and Cash Equivalents Citizens Business Bank - Premium Money Market $ 98,654 $ 98,654 0.05% n/a 100.00% Total Investment Portfolio $ 98,654 $ 98,654 100.00% Blended Yield of Cash and Investments 0.05% Benchmarks: LAI F 2.34% 6mo U.S. Treasury 1.89% 2yr U.S. Treasury 1.50% 5yr U.S. Treasury 1.39% I hereby certify that the investments are in compliance with the investment policy adopted by the the Board of Directors. The investment portfolio provides sufficient funds to meet the budgeted expenditures over the next six months. This report meets the requirements of Government Code Section 53646. / zez T� Christina Buhagiar Treasurer Tres Hermanos Conservation Authority Statement of Revenues, Expenditures and Changes in Fund Balances For the Month Ended August 31, 2019 Fiscal Year August To Date 2019 2019/20 Revenues: Investment interest $ 6 $ 13 Rental income 625 1,250 Contributions from member agencies - - Reimbursements - 22 Total Revenues 631 1,285 Expenditures: Professional Services 3,135 4,377 Legal services 25,851 25,851 Office Supplies & Software 755 805 Security services 2,129 10,943 Weed Abatement 14,985 14,985 Insurance - 1,500 Pest control 3,800 5,825 Utilities 2,701 3,370 Miscellaneous - - Total Expenditures 53,356 67,656 Excess of revenues over (under) expenditures $ (52,725) $ (66,371) Fund Balances: Beginning of fiscal year $ 165,025 Excess of revenues over (under) expenditures (66,371) End of fiscal year $ 98,654 Fund Balances by City: Chino Hills $ 31,145 Diamond Bar 48,981 Industry 18,528 Total Fund Balances by City $ 98,654 Tres Hermanos Conservation Authority Treasurer's Report For the Month Ended September 30, 2019 Interest/ Book Maturity % of Description Cost Value Market Value Yield Date Portfolio Cash and Cash Equivalents Citizens Business Bank - Premium Money Market $ 134,354 $ 134,354 0.05% n/a 100.00% Total Investment Portfolio $ 134,354 $ 134,354 100.00% Blended Yield of Cash and Investments 0.05% Benchmarks: LAIF 2.28% 6mo U.S. Treasury 1.83% 2yr U.S. Treasury 1.63% 5yr U.S. Treasury 1.55% I hereby certify that the investments are in compliance with the investment policy adopted by the the Board of Directors. The investment portfolio provides sufficient funds to meet the budgeted expenditures over the next six months. This report meets the requirements of Government Code Section 53646. Christina Buhagiar Treasurer Tres Hermanos Conservation Authority Statement of Revenues, Expenditures and Changes in Fund Balances For the Month Ended September 30, 2019 Fiscal Year September To Date 2019 2019/20 Revenues: Investment interest $ 5 $ 18 Rental income 625 1,875 Contributions from member agencies 57,978 57,978 Reimbursements - 22 Total Revenues 58,608 59,893 Expenditures: Professional Services 515 4,892 Legal services 1,979 27,830 Office Supplies & Software 24 829 Security services 2,608 13,551 Weed Abatement 14,207 29,192 Insurance - 1,500 Pest control 2,025 7,850 Utilities 1,518 4,888 Bank Charges & Fees 32 32 Total Expenditures 22,908 90,564 Excess of revenues over (under) expenditures $ 35,700 $ (30,671) Fund Balances: Beginning of fiscal year $ 165,025 Excess of revenues over (under) expenditures (30,671) End of fiscal year $ 134,354 Fund Balances by City: Chino Hills $ 43,827 Diamond Bar 41,565 Industry 48,962 Total Fund Balances by City $ 134,354 TRES HERMANOSCONSERVATION AUTHORITY ITEM NO. 3.3 TRES HERMANOS CONSERVATION AUTHORITY AGENDA NO. 3.3 STAFF REPORT Date: November 20, 2019 To: Chair and Board of Directors From: Troy Helling, Executive Director Subject: Check Registers Recommendation: That the Authority receive and file the check registers for the months of August and September 2019. Background/Analysis: Pursuant to the Amended and Restated Tres Hermanos Conservation Authority Joint Powers Agreement Section 5.2 Disbursements, the check register of the Authority should be periodically reviewed by the Board. Attached for your review are the check registers for the months of August and September 2019. Respectfully submitted, Y" Christina Buhagiar Treasurer Attachments Reviewed by, Tr y HeIIing= Executive Director Tres Hermanos Conservation Authority JPA Transaction List by Vendor August 2019 Date Check # Vendor Memo/Description Amount 08/01/2019 1059 Janus Pest Management, Inc Squirrel Treatment - June 2019 $ (1,900.00) 08/08/2019 1064 City of Chino Hills - Water Water usage - 06/13119-07/12/19 (305.96) 08/08/2019 1065 Industry Security Services, Inc. Security - week ending 07/25/19 Vehicle Fuel usage - 06/21/19 - 07/19/19 (1,391.68) 08/08/2019 1060 Woodruff, Spradlin & Smart Legal Services - June 2019 (11,180.91) 08/16/2019 1066 City of Chino Hills - Water QuickBooks July 2019-June 2020 (754.81) 08/16/2019 1067 Industry Security Services, Inc. Security - week ending 07/31/19 (504.72) 08/16/2019 1068 Woodruff, Spradlin & Smart Legal Services - July 2019 (14,494,94) 08/16/2019 1069 San Gabriel Valley Cons Corps Weed Abatement - July 2019 (14,984.64) 08/16/2019 1070 Frontier Voided - Phone - August 2019 - 08/16/2019 ACH Southern California Edison Electricity usage - July 2019 - Commercial (140.32) 08/16/2019 ACH SoCalGas Gas usage - July 2019 (43.34) 08/27/2019 1071 Frontier Phone - August 2019 (54.51) 08/27/2019 1072 City of Industry - Trash Trash Services - July 2019 (1,639.21) 08/27/2019 1073 Egoscue Law Group, Inc. Legal Services - July 2019 (175.00) 08/27/2019 1074 Janus Pest Management, Inc Squirrel Treatment - 07/03/19 & 07/17/19 (1,900,00) 08/30/2019 1075 Industry Security Services, Inc. Security fuel - week ending 08/19/19 (232.25) 08/30/2019 1076 City of Chino Hills - Water Water usage - 07/12/19 - 08/14/19 (406.45) 08/30/2019 1077 CNC Engineering July 2019 (3,135.00) 08/30/2019 ACH Southern California Edison Electricity usage - July 2019 - Domestic Electricity usage - Aug 2019 - Domestic (140,32) Total $ (53,384.06) Tres Hermanos Conservation Authority JPA Transaction List by Vendor September 2019 Date Check # Vendor Memo/Description Amount 09/11/2019 ACH Citizen's Business Bank Service charge - Check Order $ (31.75) 09/12/2019 1078 CNC Engineering August 2019 - Engineering Services (515.00) 09/12/2019 1079 County of Los Angeles Weed Abatement.- 2019 (14,207.26) 09/12/2019 ACH Southern California Edison Electricity usage - August 2019 - Commercial (108.07) 09/16/2019 1080 Industry Security Services, Inc. Security - August 2019 (2,607.72) 09/16/2019 1081 City of Industry - Trash Trash Services - August 2019 Weed Abatement - Roll offs (1,310.73) 09/16/2019 1082 Frontier Phone - September 2019 (54.51) 09/16/2019 1083 Janus Pest Management, Inc Squirrel Treatment- 08/07/19 & 08/21/19 Pest - Quarterly Services (2,025.00) 09/16/2019 1084 Egoscue Law Group, Inc. Legal Services - August 2019 (1,925.00) 09/16/2019 ACH SoCalGas Gas usage - August 2019 (44.18) 09/26/2019 1085 Amazon Approval Stamps (24.29) 09/26/2019 1086 Woodruff, Spradlin & Smart Legal Services - August 2019 (54.20) Total TRES HERMANOS CONSERVATION AUTHORITY ITEM NO. 5.1 TRES HERMANOS CONSERVATION AUTHORITY AGENDA NO. 5.i STAFF REPORT Date: November 20, 2019 To: Board of Directors From: Troy Helling, Executive Director < - Subject: PROPERTY TAX BILLS FOR LOS ANGELES AND SAN BERNARDINO COUNTIES Recommendation: That the Board of Directors authorize staff to work on reducing the property tax bills by working with Los Angeles County and San Bernardino County staff and if needed authorize staff to pay the property tax bills so that we will not incur any late fees with the goal of getting a refund at a later date. Background: The City of Industry Successor Agency has been paying the property taxes on the property prior to the formation of the Tres Hermanos Conservation Authority. The Taxes were at a higher rate because the property is outside the City of Industry boundaries. With the formation of the Authority the taxes should be reduced because now the City of Chino Hills and the City of Diamond Bar are part owners and the property is within their boundaries. Staff is now ready to start the process to get the property taxes lowered with the direction of the Authority. Respectfully submitted, Troy relling Exec--' ector