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Home My WebLink About091819 - Agenda - Regular MeetingTRES HERMANOS CONSERVATION AUTHORITY BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 18, 2019 AGENDA 6:00 p.m. CITY OF INDUSTRY COUNCIL CHAMBER 15651 E. STAFFORD STREET CITY OF INDUSTRY, CALIFORNIA 1. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Cory Moss, Chair Carol Herrera, Vice -Chair Catherine Marcucci, Board Member Ray Marquez, Board Member Peter Rogers, Board Member Newell Ruggles, Board Member Steve Tye, Board Member 2. PUBLIC COMMENTS: At this time, members of the public may address the Authority regarding any items within the subject matter jurisdiction of the Authority provided NO action or discussion may be taken on any item not appearing on the agenda, except the Authority may BRIEFLY respond to statements made or questions posed. Comments are limited to five minutes per s esker. 3. CONSENT CALENDAR: 3.1 Consideration of the Minutes of the July 17, 2019 regular meeting Recommended Action: Approve as submitted. Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk at Industry City Hall, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the Authority Secretary at (626) 333-2211 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the Tres Hermanos Conservation Authority requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a public meeting, must inform the Authority Secretary a minimum of 72 hours prior to the scheduled meeting. 1383679.1 September 18, 2019 PAGE 2 THCA Agenda 3.2 Consideration to approve the Treasurer's Report for the month of July 2019 4. 5. Q III RECOMMENDED ACTION: Receive and file Report. 3.3 Consideration to approve the check register for the month of July 2019 RECOMMENDED ACTION: OLD BUSINESS: There is none. CLOSED SESSION: Receive and file Report. 5.1 Conference with Legal Counsel pursuant to Government Code Section 54956.9—Existing Litigation. San Gabriel Valley Water and Power, LLC v. City of Chino Hills, et al. San Bernardino Superior Court Case No: CIVDS 1904434 5.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) (Two Potential Cases) AUTHORITY DIRECTOR COMMENTS: ADJOURNMENT: The next regular Tres Hermanos Conservation Authority Meeting will be Wednesday, October 16, 2019 at 6:00 p.m. TRES HERMA NOS CONSERVATION AUTHORITY ITEM NO. 3.1 TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA JULY 17, 2019 PAGE 1 mr-ITWOF&YOUTOT:0 The Regular Meeting of the Tres Hermanos Conservation Authority, Board of Directors, was called to order by Chair Cory Moss at 6:03 p.m. in the City of Industry Council Chamber, 15651 East Stafford Street, California. FLAG SALUTE The flag salute was led by Vice Chair Herrera. PRESENT: Cory C. Moss, Chair Carol Herrera, Vice Chair Catherine Marcucci, Board Member Ray Marquez, Board Member Peter Rogers, Board Member Steve Tye, Board Member ABSENT: Newell Ruggles, Board Member STAFF PRESENT: Troy Helling, Executive Director; David DeBerry, General Counsel; Dan Fox, Deputy Executive Director; and Lynn Thompson, Administrative Technician II. PUBLIC COMMENTS There were none. CONSENT CALENDAR 3.1 CONSIDERATION OF THE MINUTES OF THE JUNE 19, 2019 SPECIAL MEETING AND THE JUNE 19, 2019 REGULAR MEETING 3.2 CONSIDERATION TO APPROVE THE TREASURER'S REPORT FOR THE MONTH OF JUNE 2019 3.3 CONSIERATION TO APPROVE THE CHECK REGISTER FOR THE MONTH OF JUNE 2019 TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA JULY 17, 2019 PAGE 2 Administrative Technician II, Lynn Thompson mentioned the need for a correction to the meeting minutes for both June 19, 2019 regular meeting and special meeting. The attendance list did not record Ray Marquez as present, and he was in attendance. The correction has been made to both meeting minutes, pending today's approval and signature. MOTION BY BOARD MEMBER MARQUEZ, AND SECOND BY BOARD MEMBER MARCUCCI TO APPROVE THE CONSENT CALENDAR WITH THE CORRECTION TO THE ATTENDANCE LIST FOR BOTH JUNE 19, 2019 REGULAR AND SPECIAL MEETINGS. MOTION CARRIED 6-0, BY THE FOLLOWING VOTE: AYES: NOES: ABSENT: ABSTAIN: OLD BUSINESS There is none. NEW BUSINESS BOARD MEMBERS: MARCUCCI, MARQUEZ, ROGERS, TYE, V/C HERRERA, C/MOSS BOARD MEMBERS: NONE BOARD MEMBERS: RUGGLES BOARD MEMBERS: NONE 5.1 APPROVAL OF AGREEMENT WITH EGOSCUE LAW GROUP, INC., TO PROVIDE GENERAL COUNSEL LEGAL SERVICES TO THE AUTHORITY RECOMMENDED ACTION: Approve and authorize the Chair to sign, the Agreement with Egoscue Law Group, Inc. (ELG) to provide general counsel legal services and a letter expressly agreeing that ELG may represent the City of Industry on environmental matters related to the City's Fellows Camp property. MOTION BY BOARD MEMBER MARCUCCI, AND SECOND BY BOARD MEMBER MARQUEZ TO APPROVE AND AUTHORIZE THE CHAIR TO SIGN, THE AGREEMENT WITH EGOSCUE LAW GROUP, INC. (ELG) TO PROVIDE GENERAL COUNSEL LEGAL SERVICES AND A LETTER EXPRESSLY AGREEING THAT ELG MAY REPRESENT THE CITY OF INDUSTRY ON ENVIRONMENTAL MATTERS RELATED TO THE CITY'S FELLOWS CAMP PROPERTY. TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA JULY 17, 2019 PAGE 3 MOTION CARRIED 6-0, BY THE FOLLOWING VOTE: AYES: BOARD MEMBERS: MARCUCCI, MARQUEZ, ROGERS, TYE, V/C HERRERA, C/MOSS NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: RUGGLES ABSTAIN: BOARD MEMBERS: NONE 5.2 REVIEW AND ACTION — BUDGET FOR FISCAL YEARS 2018-19 AND 2019-20 RECOMMENDED ACTION: The Authority, following review and discussion, adopt a two-year budget for Fiscal Years 2018-19 and 2019-20. Christa Buhagiar, Finance Director from the City of Chino Hills, presented a staff report to the Authority and was available to answer any questions. MOTION BY BOARD MEMBER MARQUEZ, AND SECOND BY BOARD MEMBER MARCUCCI TO ADOPT A TWO-YEAR BUDGET FOR FISCAL YEARS 2018-19 AND 2019-20. MOTION CARRIED 6-0, BY THE FOLLOWING VOTE: AYES: BOARD MEMBERS: MARCUCCI, MARQUEZ, ROGERS, TYE, V/C HERRERA, C/MOSS NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: RUGGLES ABSTAIN: BOARD MEMBERS: NONE 5.3 CONSIDERATION OF AMENDMENT NO. 1 TO THE MAINTENANCE SERVICES AGREEMENT WITH THE SAN GABRIEL VALLEY CONSERVATION CORPS, INCREASING COMPENSATION UNDER THE ORIGINAL AMOUNT BY $75,120 FROM $14,880 TO $90,000 RECOMMENDED ACTION: Approve Amendment No. I Troy Helling, Executive Director, presented a staff report to the Authority and was available to answer any questions. TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA JULY 17, 2019 PAGE 4 MOTION BY BOARD MEMBER MARCUCCCI, AND SECOND BY BOARD MEMBER ROGERS TO APPROVE AMENDMENT NO. 1. MOTION CARRIED 6-0, BY THE FOLLOWING VOTE: AYES: BOARD MEMBERS 6. AUTHORITY DIRECTOR COMMENTS: MARCUCCI, MARQUEZ, ROGERS, TYE, V/C HERRERA, C/MOSS NONE RUGGLES NONE Executive Director Troy Helling suggested re -scheduling or cancelling the August meeting due to a conflict with the California Contract Cites event. It was agreed upon to skip the August meeting unless an issue arises. 7. ADJOURNMENT There being no further business, the Tres Hermanos Conservation Authority (THCA) Regular Board of Directors meeting adjourned at 6:22 p.m. CORY C. MOSS CHAIR JULIE ROBLES AUTHORITY SECRETARY Nam 6. AUTHORITY DIRECTOR COMMENTS: MARCUCCI, MARQUEZ, ROGERS, TYE, V/C HERRERA, C/MOSS NONE RUGGLES NONE Executive Director Troy Helling suggested re -scheduling or cancelling the August meeting due to a conflict with the California Contract Cites event. It was agreed upon to skip the August meeting unless an issue arises. 7. ADJOURNMENT There being no further business, the Tres Hermanos Conservation Authority (THCA) Regular Board of Directors meeting adjourned at 6:22 p.m. CORY C. MOSS CHAIR JULIE ROBLES AUTHORITY SECRETARY TRES HERMA NOS CONSERVATION AUTHORITY ITEM NO. 3.2 TRES HERMANOS CONSERVATION AUTHORITY AGENDA NO. 3.2 STAFF REPORT Date: September 18, 2019 To: Chair and Board of Directors From: Troy Helling, Executive Director Subject: Treasurer's Report for the month of July 2019 Recommendation: That the Authority receive and file the Treasurer's Report for the month of July 2019. Background/Analysis: Pursuant to the Amended and Restated Tres Hermanos Conservation Authority Joint Powers Agreement Section 5.3 Accounts, the Treasurer must verify and report in writing, at least quarterly, the amount of money held for the Authority, the amount of interest earnings, revenues, and expenditures since the last report. Attached for your information is the Treasurer's Report for the month of July 2019. Respectfully submitted, Christina Buhagiar Treasurer Attachments Reviewed by, r9. Executive Director Tres Hermanos Conservation Authority Treasurer's Report For the Month Ended July 31, 2019 Interest/ Book Maturity % of Description Cost Value Market Value Yield Date Portfolio Cash and Cash Equivalents Citizens Business Bank - Premium Money Market $ 151,378 $ 151,378 0.05% n/a 100.00% Total Investment Portfolio $ 151,378 $ 151,378 100.00% Blended Yield of Cash and Investments 0.05% Benchmarks: LAW 2.38% 6mo U.S. Treasury 2.10% 2yr U.S. Treasury 1.89% 5yr U.S. Treasury 1.84% I hereby certify that the investments are in compliance with the investment policy adopted by the the Board of Directors. The investment portfolio provides sufficient funds to meet the budgeted expenditures over the next six months. This report meets the requirements of Government Code Section 53646. Christina Buhagiar Treasurer Tres Hermanos Conservation Authority Statement of Revenues, Expenditures and Changes in Fund Balances For the Month Ended July 31, 2019 Fiscal Year July To Date 2019 2019/20 Revenues: Investment interest $ 7 $ 7 Rental income 625 625 Contributions from member agencies - - Reimbursements 22 22 Total Revenues 654 654 Expenditures: Audit services 1,243 1,243 Legal services - - Security services 8,814 8,814 Insurance 1,500 1,500 Pest control 2,025 2,025 Utilities 719 719 Miscellaneous - - Total Expenditures 14,301 14,301 Excess of revenues over (under) expenditures $ (13,647) $ (13,647) Fund Balances: Beginning of fiscal year $ 165,025 Excess of revenues over (under) expenditures (13,647) End of fiscal year $ 151,378 Fund Balances by City: Chino Hills $ 45,205 Diamond Bar 45,204 Industry 60,969 Total Fund Balances by City $ 151,378 TRES HERMA NOS CONSERVATION AUTHORITY ITEM NO. 3.3 TRES HERMANOS CONSERVATION AUTHORITY AGENDA NO. 3.3 STAFF REPORT Date: September 18, 2019 To: Chair and Board of Directors From: Troy Helling, Executive Director Subject: Check Register Recommendation: That the Authority receive and file the check register for the month of July 2019. Background/Analysis: Pursuant to the Amended and Restated Tres Hermanos Conservation Authority Joint Powers Agreement Section 5.2 Disbursements, the check register of the Authority should be periodically reviewed by the Board. Attached for your review is the check register for the month of July 2019. Respectfully submitted, J�;�7 Christina Buhagiar Treasurer Attachment Reviewed by, Troy e ing Executive Director Tres Hermanos Conservation Authority JPA Transaction List by Vendor July 2019 Date Check # Vendor Memo/Description Amount 07/02/2019 1061 City of Chino Hills - Water Water usage - 05/13/19 - 06/13/19 $ (259.68) 07/02/2019 1063 Industry Security Services, Inc. Security - week ending 06/20/19 (5,407.24) Vehicle Fuel - 05/20/19 - 06/19/19 07/02/2019 1062 Janus Pest Management, Inc Squirrel Treatment - May 2019 (2,025.00) Guard Shack -Wood Home - May 2019 07/05/2019 1054 Industry Security Services, Inc. Security - week ending 06/27/19 (2,818.04) Security - week ending 07/04/19 07/16/2019 ACH Southern California Edison Electricity usage - June 2019 (147.93) 07/16/2019 ACH SoCalGas Gas usage - June 2019 (47.57) 07/16/2019 1052 Frontier Phone - July 2019 (54.51) 07/16/2019 1053 City of Chino Hills - Water QuickBooks & Office Supplies - May 2019 (50.43) 07/18/2019 1055 Alliant Insurance Services, Inc. 2019/2020 Crime Insurance (1,500.00) 07/29/2019 1056 CNC Engineering July 2019 (1,242.50) 07/29/2019 1057 Industry Security Services, Inc. Security - week ending 07/11/19 (588.84) 07/29/2019 1058 City of Industry - Trash Trash Services - July 2019 (158.76) Total $ (14,300.50)