HomeMy WebLinkAboutBudget - FY 2013-14Fisca] Year 2013 - 2014
21810 Copley Drive Diamond Bar, CA 91765 -.- 909.839.7000 °.° 909.861.3117 (fax)
e-mail: info@diamondbarca.gov -:- www.diamondbarca.gov
CITY COUNCIL
Agenda # 8 . a _
Meeting Date: May 21, 2013
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City M4na
TITLE: ADOPT' RESOLUTION 20'13-XTA RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY
OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2013 AND
ENDING JUNE 30, 2014, INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL
FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR
ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN
SET FORTH
RECOMMENDATION:
Approve and adopt incorporating amendments if any made at this meeting.
FINANCIAL IMPACT:
The City Manager's Draft Recommended Budget as submitted reflects General Fund Estimated
Resources of $21,428,097 with appropriations of $21,370,004. This results in an increase of $58,093
to the General Fund reserves from annual operations. In addition to the annual appropriations, the
proposed budget includes the use of General Fund Reserves in the amount of $980,162. The City
will be starting its fiscal year with an estimated General Fund reserve in the amount of $16,717,948. If
approved the FY13-14 Municipal Budget anticipates an ending General Fund fund balance reserve of
$15,795,879 based on projected revenues and expenditures.
The proposed budget includes a Capital Improvement Program that amounts to $6,301,094 and
spending plans for the various Special Revenue, Funds and Internal Service Funds.
BACKGROUND & DISCUSSION.-
Each
ISCUSSION:
Each year the City Manager prepares and submits a draft municipal budget for review and adoption.
This year the draft budget was presented to the City Council during two study sessions held on May
7t" and May 215t 2013.
In FY 2012-13 the economy continued to stabilize and the City of Diamond Bar realized modest
increases in most major revenue sources. Conservative forecasts indicate that continued modest, yet
meaningful, improvement will extend to the 2013-14 fiscal year. The FY 2013-14 budget as proposed
is balanced and provides for growth in General Fund operating reserves in the amount of $58;093.
The economy is expected to grow during FY 2013-14, albeit at a modest level. Revenues will
continue to grow slightly in FY 2013-14 especially in the City's major revenue sources such as
Property Tax, Property Tax in Lieu of Vehicle License Fees and Sales Tax. Using already reduced
FY 2012-13 mid -year budget levels as a baseline, FY 2013-14 expenditures were maintained at those
levels wherever possible to account for the modest growth in revenues. Significant review and
consideration of special funds has also been conducted to provide additional General Fund relief
where appropriate.
Continued use of innovative methods to deliver City services at the lowest possible costs along with
prudent resource management will allow the City of Diamond Bar to maintain the outstanding service
levels provided to the residents and business operators within the existing resources of the attached
FY 2013-14 budget.
Items of Note Included in the Budget:
GENERALFUND
Resources
The draft FY13-14 General Fund Budget estimates resources for the fiscal year in the amount of
$21,428,097. Budgeted revenues for FY 2013-14 are expected to be up about $396,000 (1.9%) from
FY 2012-13 projected revenues.
Property Taxes — Property tax revenues are estimated at $4,066,843, slightly higher than projected
FY 12-13 levels. The FY 13-14 projections assume a 1.75% growth in secured property taxes based
upon growth of CPI (1.3%) in the Los Angeles area. As the housing market continues to improve,
property tax revenues are expected to show minimal growth during the next fiscal year.
Other Taxes and Fees — The revenues in this category include sales tax, sales tax compensation,
transient occupancy tax, franchise tax and property transfer tax. Due to the modest uptick in the local
economy, projected FY 12-13 estimates were increased at mid -year and are tracking approximately
2.4% over those increased levels. Consumer based tax receipt estimates have been increased in FY
13-14 by 1.2% above the FY 12-13 increased levels.
State Subventions — It is expected that revenues in this category will increase slightly from FY11-12
Projected revenues by $54,000 to $4,776,544.
From Other Agencies — This category includes $300,000 to be received from the City of Industry for
the sale of Proposition A funds. The City has an excess of Proposition A funds which is a restricted
revenue source used for public transportation. These funds will be exchanged for General Fuad
dollars which are discretionary funds.
II
Current Service Charges — Estimated resources in this category are up $18,443 over already .
increased FY 12-13 projections to $1,947,602. This category reflects planning, building, engineering,
recreation and waste hauler fees. The increase is due to the anticipation of slightly higher permit and
building activity.
Cost Reimbursements -- During FY 13-14, staff anticipates recovering approximately $185,000 in
legal fees that have been paid during the last couple of years which were attributable to outstanding
code enforcement cases.
Use of Fund Balance Reserves — As mentioned earlier, the General Fund Resources includes the
use of $980,162 in General Fund reserves to fund the following appropriations:
• Capital Improvement Projects (CIP) $119,058 - During FY12-13 the City received
$119,058 in waste hauler fees that were designated for the Residential Slurry Seal Project —
Area 1 B. This project will not be completed by June 30, 2013 and must be carried over to FY
13-14. Since this revenue source is General Fund revenue in FY 12-13, it becomes part of
the General Fund fund balance at 6/30/13. Therefore, in order to be used for the intended
project next fiscal year, this timing difference is classified as a use of fund balance reserves.
Capital Improvement Projects (Parks) - $227,898 —"The City has been awarded grants in
the amount of $177,898 for the construction of the Grandview Trail and the Grandview Trail
Link. A requirement of these grant funds is that the City matches such funds. Because Park
funds have been depleted over the years, the only funds available at this time for this
purpose is General Fund Reserves. Also included is $50,000 for the design of the Heritage
Park Community Center Improvements.
Economic Development - $317,371 — Since 2001, the Council has regularly set aside
reserves to fund economic development activities. This year's recommended amount is
allocated primarily for consultants, marketing and other related work for a number of potential
sites.
• Transfer Out -- LLADS $120,835 — Due to rising operational and maintenance costs, the
City's Lighting and_.Landscape Assessment Districts (LLADs) continue to be subsidized by
the General Fund. In FY 13-14, a total of $120,835 ($11,962 for District 38, $81,938 for
District "39, and $26,935 for .District 41) is required to maintain current service levels. Staff
recommends this be funded with reserves. This recommendation is approximately $25,554
less than the estimated. FY 12-13 reserve contribution due to higher utility and advertising
costs incurred during the current fiscal year.
Construction of Permanent Emergency Generator Housing $65,000 — When the City
transferred government services to the new Civic Center, it became necessary to equip the
building with an emergency generator which was purchased in FY 12-13. In order to properly
house and protect the generator, staff is requesting $65,000 from General Fund reserves in
order to construct such a housing.
III
General Plan $80,000 -- The City is in the process of updating the 2013-2021 Housing
Element of the General Plan.
• Document Scanning System $50,000 — Due to various State and local ordinances, the City
is required to keep numerous documents indefinitely. The records are best maintained in an
electronic format which would enable the City to maintain such records off-site.
Appropriations
The draft FY 13-14 General Fund Budget estimates appropriations in the amount of $21,370,004.
Every effort has been made to keep appropriations at or near the FY12-13 Mid Year revision with few
exceptions. The following are items of significance which have been incorporated into the
recommended budget:
Personnel/Benefits — There is a 1.5% cost of living adjustment (COLA) and a $50 increase in the
employee's benefit allotment incorporated in the budget at this time. The COLA and increase to the
benefit allotment results in $125,000 in additional personnel costs, $114,000 of which has a General
Fund impact.
The budget contains three vacant positions that have been frozen including a Management Analyst, a
Senior Management Analyst and a Recreation Supervisor. These vacancies equate to a savings of
$217,000 to the General Fund. In order to more adequately meet the needs of the residents and the
community, it is proposed that the vacant Planning Technician position he reclassified to an Assistant
Planner. Due to an increased responsibility related to new and existing State and Federal
regulations, the Finance Department is -requesting to add an Accountant position. It is proposed that
the Public Information Coordinator be repositioned in order to enhance the City's communication
goals. In addition, the budget incorporates changing the Public Information Specialist position to
Media Specialist at no additional cost. The proposed budget incorporates an additional Senior
,Maintenance Worker in order to increase productivity. Finally, it is proposed that the vacant Human
Resources Manager position be increased from three-quarters time to full time. The total impact to
the General Fund for all personnel changes is $185,807.
Law Enforcement — The City was notified by the Los Angeles County Sheriff's Department that the
increase to the FY 2013-14 law enforcement contract will be 2.4% for a total Law Enforcement budget
of $5,912,736. This is an increase of $294,000 over the anticipated costs for FY 2012-13. This
includes filling the vacancy left in the Community Relations position by an officer who retired early in
FY 2012-13. The increase to the Law Enforcement budget also includes a payment of 4% or
$212,000 into the Sheriffs Liability Trust Fund. This fund has been set up to offset any costs
associated with liability claims filed against the Los Angeles County Sheriff's Department. Sheriffs
contracted staffing levels in Diamond Bar remain unchanged from FY 201213.
IV
Law Enforcement Reserve Fund (Fund 012) — This is a new fund proposed by staff in order to fund
future increases to the Sheriff's Department contract and the Liability Trust Fund. The primary
revenue source for this fund is from any savings realized in the annual Law Enforcement budget.
This funding will be helpful beginning with the FY 14-15 budget when the. City will have exhausted all
of its Asset Forfeiture funds which pays for the STAR deputy.
Special Funds
Measure R Fund (110) — Los Angeles County voters passed Measure R which is a Y% sales tax _
increase to fund transportation related projects. This fiscal year it is estimated that the City will
receive an allocation of $591,053 which will be used to help fund the Residential Slurry Seal in Area
1 B, Residential & Collector Street Rehabilitation in Area 2, the Neighborhood Traffic Management
Program and the Comprehensive Groundwater Drainage Study & Storm Drain Improvement Design.
Gas Tax Fund (1111) — The Gas Tax Fund accounts for gas tax received from the State. Once again
this fiscal year the fund includes a replacement of Prop 42 -Traffic Congestion Relief revenue. The
Gas Tax Fund will assist in the funding of road maintenance through a transfer to the General Fund in
the amount of $979,032. In addition, the Gas Tax fund will pay for the Residential Slurry Sea[ in Area
1 B, Residential & Collector Street Rehabilitation in Area 2 and Morning Canyon Reconstruction
(Diamond Bar Blvd to Stonepine).
Prop A Transit Fund (112) - The Prop A Transit revenue is derived from additional voter approved
sales tax. Transit related activities to be funded by Prop A including the City's transit subsidy
program, excursions, and Holiday Shuttle program.
Prop C Transit Fund (113) --The revenue in this fund is also derived from an additional voter
approved sales tax. In addition to funding the Diamond Ride program, this fund will also provide
resources for the operation of the City's traffic management system. Prop C will also provide funds.
for Zone 1 Arterial Overlay, Traffic Signal Infrastructure Upgrades, Median Modification at Diamond
Bar Blvd Blvd/Kiowa Crest, Zone 7 Arterial Slurry Seal, a battery backup system for 10 intersections,
Median Modification at Diamond Bar Blvd at Silverhawk.
Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU) Fund (114) —
The Federal government created this program which allocates funds for various improvements to the
nation's streets and roads. This fund has been established to account for the City's arterial
rehabilitation activity. Projects slated to be completed using these funds include improvements to
Grand Ave. and the Lemon Ave. Partial Diamond Interchange.
Integrated Waste Management Fund (115) — This fund accounts for AB939 fees and other small
recycling grant funds. Items funded out of this fund include staff time to manage the City's solid
waste reduction programs, AB939 reporting, street sweeping, storm drainage maintenance and
debris composting programs.
Air Quality Improvement Fund (918) — This fund receives AB2766 funds which are a derived from a
portion of the motor vehicle registration fees received by the State. These funds must be used on
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items that will reduce vehicle emissions. This year the fund will provide resource for the operation of
the City's transportation management system, the transit subsidy program, and enhancements to the
software used for those programs.
Waste Hauler Fund (Fund 121) — This is a new fund proposed by staff in order to collect revenue -
received from the City's Waste Hauler. These fees are collected in order to mitigate damage to City
streets caused by large trash trucks. Each year these funds are used to fund residential slurry seal
projects.
Landscape Assessment District Funds 38, 39, and 41 (138, 139, 141)
The FY 2013-14 budgets for all three Districts were scaled back as much as possible to keep
expenditures in line with FY 2012-13 levels. Even with this effort there were budget deficits in all three
districts. To balance these budgets a transfer of $120,835 from the General Fund will be necessary.
Capital Improvement Projects Fund (250)
The FY13-14 Capital Improvement Projects List includes projects amounting to $6,301,094 of which
$3,594,902 are project carryovers from FY 2012-13. Included in the new projects for FY 2013-14 are
three street improvement projects, a traffic improvement project, a sidewalk improvement project, a
median modificationproject, two park improvement projects, ADA access to the Dog Park at Pantera
Park and the design of the Heritage Park Community Center improvements.
Debt Service Fund (370) - The 2002 variable rate bond was refinanced into a fixed rate bond during
FY 2011-12. This fund was established to account for the debt service on the fixed rate bond. The
fund accounts for the principal and interest payments and any banking charges related to the bond.
The costs will be reimbursed by means of a transfer from the General Fund. The transfer from the
General Fund for FY 13-14 is estimated to be $842,406.
Equipment & Computer Replacement Funds (520-530)
Funds have been set aside over the years for the replacement of various pieces of equipment. The
Equipment Replacement Fund includes a budget for unforeseen fleet costs. The Computer
Replacement Fund includes an upgrade to the Finance system, new network gear and new servers.
Total cost of the equipment recommended for replacement is $270,000. Due to the fact that this fund
has been depleted over the past few years, the amount is funded through a transfer from the General
Fund in the amount of $230,000.
Building Facility & Maintenance Fund (540)
This fund was established in FY 12-13 to incorporate a method to fund the eventual replacement of
equipment at City Hall_ The primary revenue source in this fund is rebates received from Southern
California Edison from the installation of solar panels at City Hall. It is estimated that the City will
receive $10,000 each year for five years.
VI
N
rMiTIMPT91
■
Dianna L. Honeywell
REVIEWED BY:
lam -
Finance Director Assistant City nager
Attachments:
1. Resolution 2013 -XX Adopting the Fiscal Year 2013-14 Budget.
VII
CITY COUNCIL
GOALS AND
OBJECTIVES
FY 2013-201.4
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CITY OF DIAMOND BAR
CITY COUNCIL GOALS & OBJECTIVES
FY 2013-14
Each year, in conjunction with the development of the annual budget, the City Council
establishes, its goals and objectives for the fiscal year. This year the City Council
considered a long list of objectives and, after careful consideration and discussion,
established the following goals for FY 2013-14:
1. Traffic Mitigation
• In cooperation with the City's project partners, complete the 57160 Freeway
Interchange corridor long-term "big fix".
a) Commence construction on the Westbound SR -60 Slip Ramp (Phase 1 of
57160 -Grand Confluence Project).
b) Complete design of Local Improvements at Grand/Golden Springs and DB
Golf Course Frontage and prepare for construction (Step 1 of Phase 2
57!60 -Grand Confluence Project).
c) Complete EIR for Grand Bridge Widening, Bypass Roads, & On/Off Ramp
Reconfiguration and continue design work (Step 1 of Phase 3 57160 -
Grand Confluence Project).
d) Secure funding partners for and complete a feasibility study to determine
the preferred and most cost-effective options for the completion of 57160
"big fix" (missing freeway and HOV connectors separate from the 57160
Confluence Project).
• Advocate for transportation solutions that are equitable in their distribution of
goods movement related traffic.
a) Secure recognition of the SR -60's ongoing status as a component of the
state and national freight networks in an effort to secure funding for 57160
Interchange improvements.
• In cooperation with the City's project partners, complete the Lemon Avenue
on and off ramp project.
a) Complete right-of-way acquisitions and begin construction.
• Develop a report to the City Council outlining the ongoing effectiveness of the
City's ongoing traffic mitigation project programs.
• Oppose any high speed or light rail proposals that adversely impact Diamond
Bar.
FA
2..Fiscal Responsibility/Economic Development
Create a long-term City-wide financial plan for preservation of the City's fixed
assets, including infrastructure, buildings, parks, and other facilities.
Develop incentive -based Specific Pians to revitalize areas such as K -Mart
and Market World.
• Identify specific development opportunities and develop Specific Plans to
revitalize the K -Mart and Honda property areas in a way that provides the
greatest net benefit to the community.
a) Complete the market study for the Honda property and provide a report to
the City Council.
• Develop a plan to address the long-term financial sustainability of the City's
Lighting and Landscape Assessment Districts (LLADs).
3. Communications
In addition to regular public meetings, provide a variety of opportunities for
public interaction and participation.
a) Implement the Discover Diamond Bar program. Through new
partnerships with local organizations (schools, nonprofits, faith -based
organizations, etc.), increase community awareness about City programs
and services, particularly those related to emergency preparedness and
environmental services. This outreach may include face-to-face
interaction, dissemination of literature/educational materials, and
contribution of City content for inclusion in partner organizations'
newsletters/websites.
b) Complete an update to the City's website, enhancing governmental
transparency, access to information, and ease of use for the public.
4. Other Items_
• Preserve Windmill structure via ownership of structure and/or property.
• Develop a City-wide branding plan that incorporates standard design
elements with a unifying theme that reflects the.image of Diamond Bar.
a) Commence Grand Avenue beautification project, using the chosen design
as an initial standard plan for the City's streetscapes and entry signage.
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• Establish a "quiet zone" on the Metrolink train line at Lemon Avenue near
Walnut Elementary School.
• Develop and implement fiscally responsible environmental/sustainability
programs.
a) Complete a five-year reviewlupdate of the Council's Sustainability
Program Options Report (2008).
= Complete the implementation of the approved Housing Element update.
XII
CITY OF DIAMOND BAR
ANNUAL BUDGET DETAIL
FY2013-14
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Page
City Manager's Transmittal
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City Council Goads
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Tahle,of Contents
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City Organization Chart
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XVII
Budget Philosophy
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Budgetary Basis and Procedures
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Personnel Summary
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Budget Resolution
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Overview
Revenue Descriptions
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Resources - All Funds
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Expenditures - All Funds
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Statement of Fund Balance
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General Fund Budget
BudgetRecap
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Resources Graph
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Appropriations Graph
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Revenue Summary
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Expenditure Summary
Recap of Estimated Expenditures.
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CITY OF DIAMOND. BAR
ANNUAL BUDGET DETAIL
FY2013-14
Expenditure Detail by Department
Community Administration
Legislative
City Council
City Attorney
City Manager / City Clerk
Administration & Support
Finance
Human Resources
Information Systems
General Government
Civic Center
Public Information Services
Economic Development
Public Safety
Law Enforcement
Volunteer Patrol
Fire Protection
Animal Control
Emergency Preparedness
Community and Development Services
Community Development
PIanning
Building and Safety
Neighborhood Improvement
Community Services
Parks Administration
Diamond Bar Center Operations
Park Operations
Recreation
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CITY OF DIAMOND BAR
ANNUAL BUDGET DETAIL
FY2013-14
PublicWorks .............................................. . 170
Public Works Administration ............................................. 175
Engineering ............................................. 179
Road Maintenance ............................................. 181
Landscape Maintenance ................. I........................... 185
Transfers Out
Transfers Out
Special Funds Budgets
Community Organization Support Fund
Law Enforcement: Reserve Fund
Special Revenue Funds
Measure R Fund
Gas Tax Fund
Prop A - Transit Fund
Prop C - Transit Fund
SAFETEA-LU Fund
Integrated Waste Mgt Fund
Traffic Mitigation Fund
Air Quality Improvement Fund
SB821 Fund - Bike & Pedestrian Paths
Prop 1 B Transportation Fund
Waste Hauler Fund
Park Fees Fund (Quimby)
Prop A - Safe Neighborhood Parks Fund
Park & Facility Development Fund
Community Development Block Grant Fd
COPS Fund
Narcotics Asset Forfeiture Fund
CA Law Enforcement Equip Program Fd
Edward Byrne Justice Asst Giant Fd
Justice Assistance Grant Fd - ARRA
Landscape Maintenance Dist. #38
Landscape Maintenance Dist. #39
Landscape Maintenance Dist. #41
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XV
CITY OF DIAMOND BAR
ANNUAL BUDGET DETAIL
FY2013-14
Energy Efficienty & Conservation Block Gra..........................................
Capital Improvement Projects Funds
Capital Improvement Project List ................. I .........................
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Capital Improvement projects Fund .............................................
Debt Service Fund
Debt Service Fund
Internal Services Funds
Self Insurance Fund
Vehicle Equipment Replacement Fund
Computer Equipment Replacement Fund
Building Facility & Maintenance Fund
Appropriations Limitation
Resolution
Appropriation Limit Worksheet
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267
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281
City
Council
City Redevelopment Public Cit Attorney
Manager Agency Financing Y Y
Public Community Economic Authority
Works Services Development
Assistant
City Manager
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Community City Human Information Public Public**
Development Clerk Finance Resaurees Systems Information Safety
Building &NeighborhoodL lanning
Safety Improvement
City of _Diamond Bar
Organization Chart'
Contract Services
**—County5ery€ce
CITY OF DIAMOND BAR
BUDGET PHILOSOPHY AND OPERATING GUIDELINES
The City of Diamond Bar's budget is designed to serve five major purposes:
• definition of policy in compliance with* legal requirements for General Law cities
in the State of California, Governmental Accounting Standards Board (GASB)
financial reporting requirements and audit standards, and fiscal directions of the
City Council.
• prepare the Budget in conformity with Generally Accepted Accounting Principles
using the modified accrual basis of accounting.
• utilization as an operations guide for administrative staff in the management and
control of fiscal resources.
• presentation of the City's financial plan for the ensuing fiscal year, itemizing
projected revenues and estimated expenditures.
• illustration as a communications document for citizens who wish to understand
the operations and costs of City services.
2. Departmental budgets will be originated within each department.
3. Where applicable, the department head will assign priorities to projects and activities in
preparing program budgets for the department
4. Department Heads are responsible for operating within their budget amount as approved
by the City Manager and authorized by the City Council.
S. The City Council has the legal authority to amend the budget at any time during the fiscal
year. The City Manager has the authority to make administrative adjustments to the
budget as long as those changes will neither have a significant policy impact nor affect
budgeted year-end fund balances.
6. Current year requirements of the Capital Improvement Program (CIP) will be
incorporated into annual operational budget and defined as the capital budget,
7. Fund balances will be maintained at levels which will protect the City from future
uncertainties.
XVIII
CITY OF DIAMOND BAR
BUDGETARY BASIS
The City of Diamond Bar's annual operating budget is prepared in conformity with Generally
Accepted Accounting Principles (GAAP), using the modified accrual basis of accounting. Under
this method of accounting, revenues are recognized in the accounting period in which they
become measurable and available to finance expenditures of the current fiscal period while
expenditures are recognized in the accounting period in which the liability is incurred. Each of
the City's fiends is considered a separate accounting entity with a self balancing set of accounts
that records assets, liabilities, fund equity, revenue & expenditures. Funds are established &
segregated for the purpose of recording specific programs ' or attaining certain objectives in
accordance with special regulations, restrictions, or limitations. The General Fund accounts for
all the general revenue of the City not specifically levied or collected for other City fiends and for
expenditures related to rendering the general services provided by the City. The City of Diamond
Bar has twenty four Special Revenue Funds that are used to account for specific revenues that
are legally restricted to expenditure for particular purposes. The Capital Project Fund is used to
account for the purchase or construction of major capital facilities. The Debt Service Fund is
used to account for principal and interest payments on outstanding fixed rate bonds. Internal
Service Funds are used to account for goods and services provided to other departments within
the City such as liability insurance and equipment replacement. The budget is prepared on a line
item basis by fund and department. The six major General Fund divisions are:
Legislative
Administration & Support
Public Safety
Community Development
Community Services
Public Works
BUDGET PROCESS
The preparation and adoption of the annual budget process starts in January. The public hearing
for CDBG is held and the preliminary process for the special Lighting and Landscape
Assessment Districts is initiated. In February departmental worksheets are created and budget
instructions are provided to the staff. Departments provide estimates of their proposed budgets
with supplemental notes for all line items, highlighting any new programs, major cost items or
reductions in programs. This includes requests for capital equipment and the preparation of the
Capital Improvement Wish -list. The information is then compiled by the Finance Department
and presented to the City Manager as the proposed budget.
XIX
The City Manager reviews and discusses the proposed budget with departmental management.
There may be some recommended revisions or changes in projections to arrive at a more
balanced budget. The Finance Department compiles suggestions and recommendations from all
the meetings to produce a preliminary budget, which is then presented to the City Council for
review. Copies of the preliminary budget are made available to all departments and- the public for
review.
In May, a study session (or sessions if applicable) is held to discuss the budget, wherein the City
Council reviews the entire preliminary budget and directs any further refinements to be made.
These meetings are open to the public, and the City Council takes into considerati6n any
testimony from the public regarding the preliminary budget at this time.
Any subsequent changes or adjustments to the budget as a result of the study session(s) are then
incorporated into the budget document. Once the preliminary budget is finalized, it is then
presented to the City Council for approval and adoption during one of the City Council meetings
in June. After adoption, the budget is printed and copies distributed to City Council, City Staff
and made available to the Public.
BUDGET AMENDMENT PROCEDURES AND POLICY
The City Manager is responsible to the City Council for the faithful execution of the City
Budget. In order that authorized expenditures are managed in the most efficient and economical
manner possible, the City Council authorizes the City Manager to increase or transfer
appropriations within the General Fund, Special Revenue Fund or any other unrestricted Fund.
The City's budget may be amended in the following ways:
• If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may
approve requests for budget increases with Council approval.
• Budget adjustments between .a department's line items with a null effect on the overall
department budget may be made with the City Manager's approval.
• During the fiscal year, the City Council may modify approved programs and activities or
implement new activities that may require budget amendments. On such occasions when the
Council approves a project without amending the budget, that approval will constitute
authority for the Finance Director to amend the budget subject to the City Manager's
approval.
xx
Full Time Positions
City Of Diamond Bair
Personnel Summary
Fiscal Year 2013-2014
2012-13
Approved Actual
Full Time Exempt Executive Management
City Manager
1
1
Assistant City Manager
1
1
Community Development Dir
1
1
Community Services Director
1
1
Finance Director
1
1
Information Systems Director
1
1
Public Works Director
1
1
1
7
7
Full Time Exempt Management
1
1
City Clerk
1
1
Human Resources Manager
0
0
Public Information Manager
1
1
2
2
Full Time Exempt Benefited
Assistant to the City Manager
Associate Engineer
Facilities. Maint Supervisor
Management Analyst
Network/Systems Admin
Parks & Maint. Superintendent
Public Info Coordinator
Recreation Superintendent
Recreation Supervisor
Senior Accountant
Senior Civil Engineer
Senior Management Analyst
Senior Planner
Street Maintenance Supt
Full Time Non -Exempt Benefited
Accountant
Accounting Technician
Administrative Assistant
Admin Coordinator
Assistant Engineer,
Assistant Planner
Community Services Coordinator
Help Desk Support Technician
Human Resources Technician
Media Specialist
Neighborhood Improvement Officer
Parks Maintenance Inspector
Permit Technician
Planning Technician
1
1
2
2
1
1
0
0
1
1
1
1
1
1
1
1
0
0
1
1
1
1
1
1
1
1
1
1
13
13
2013-14
Proposed Approved
1
1
1
1
1
1
1
C1
1
1
1
3
1
2
1
0
1
1
1
1
0
1
1
1
1
1
13
1
1
1
1
1
- 1
1
7
1
1
1
3
1
2
1
0
1
1
1
1
0
1
1
1
1
1
13
0 0
1 1
2 2
2 2
2 2
2 2
3 3
3 3
1 1
1 1
1 1
•2 2
4 4
4 4
1 1
1 1
1 1
1 1
0 0
1 1
2 2
2 2
1 1
1 1
1 1
1 1
1 1
0 0
XXI
City Of Diamond Bar
Personnel Summary
Fiscal Year 2013-2014
Full Time Positions
Public Information Specialist
Recreation Specialist
Sr. Office Specialist
Sr. Facilities Maintenance Worker
Sr. Street Maintenance Worker
Total Full Time Positions
2012-13
Approved
Actual
1
1
2
2
1
1
1
1
1
1
26
26
2013-14
Proposed improved
0
0
2
2
1
1
1
1
2
2
28
28
51 51
"Part Time/Hourly Non -Exempt Non -Benefited totals are estimates and fluctuate based
on vacancies and departmental needs throughout the year. However, the total cost of all
positions is not to exceed the lump sum budgeted amounts outlined in the
corresponding departmental budgets.
XXII
2012-13
2013-14
Part Time Positions
Approved
Actual
Proposed
Approved
Part Time/Hourly Non -Exempt Benefited
Human Resources Manager
1
1
0
0
Asst. Preschool Teacher - 20 hr/wk
1
1
1
1
Preschool Teacher - 30 hrlwk
2
2
2
2
4-
4
3
3
2012-13
2013-14
Approved
Actual
Proposed
Approved
Part Time/Hourly Non -Exempt Non -Benefited
Com. Services Leader
7
10
10
7
Com. Services Leader It
12
12
12
12
Cam. Services Specialist
9
8
8
9
Cam. Services Worker
8
11
11
8
Administrative Intern
0
1
1
0
Facility Attendant 1
6
2
2
6
Facility Attendant 11
10
14
14
10
Maintenance Wkr l
2
2
2
2
Maintenance Wkr 11
3
2
2
3
57.
62
62
57
Total Part Time Positions
61
66
65
60
"Part Time/Hourly Non -Exempt Non -Benefited totals are estimates and fluctuate based
on vacancies and departmental needs throughout the year. However, the total cost of all
positions is not to exceed the lump sum budgeted amounts outlined in the
corresponding departmental budgets.
XXII
A. Recitals
RESOLUTION NO. 2013- 0 7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF
DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2093
AND ENDING JUNE 30, 2014 INCLUDING MAINTENANCE AND
OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS
AND, APPROPRIATING FUNDS FOR " ACCOUNTS, DEPARTMENTS,
DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH.
(i) The City Manager has heretofore prepared and presented -to this City Council a
draft budget for the City's fiscal year 2013-2014, including staffing and position allocations,
maintenance and operations, special funds and capital improvements, including. appropriations .
therefore (referred -to the "Budget" sometimes hereinafter).
(ii) The Planning Commission of the City of Diamond Bar has heretofore publicly
reviewed the proposed capital improvements specified in the Budget and has rendered to the City
Council its report thereon concerning conformity of the capital improvement .program with the City's
contemplated general plan, all as required by California Government Code Section 65401. Copies of
-the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2012-2013 Budget'
and said Budget hereby is made a part of this Resolution.
(iii) The City Council has conducted public meetings on the entirety of the fiscal year
2013-14 Budget and concluded said meetings prior to the adoption of this Resolution.
.(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION.
NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find,
determine and resolve as follows;
1. In all respects, as set forth in the Recitals, Part A, of this Resolution.
2. The City Council hereby finds and determines that the capital improvement program
set forth in the Budget, and each project identified therein, is categorically exempt from the
requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines
promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of
Regulations.
3. The Budget, including the changes enumerated and directed to be made by the City
Council during the course of the public meeting conducted by the City Council, hereby is adopted as
the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2013 and ending June
30, 2014 and consisting of the estimated and anticipated expenditures and. revenues for that fiscal
year. _
4. There are hereby appropriated for obligations and expenditures by the City Manager
the amounts shown for the various departments, divisions and objects set forth in the Budget. All
obligations and expenditures shall be incurred and made in the manner provided 'by the provisions of
State law and City ordinances and resolutions applicable to purchasing and contracting.
5. Subject to further provision of this Resolution, the appropriations made above
constitute the maximum amount authorized- for obligation and expenditure by the City Manager for
respective departments, divisions and objects as set forth in the Budget. Each department head shall
be responsible, as well as the City Manager, for seeing that said maximum amounts are not
exceeded.
6. No check shall be issued nor shall any indebtedness be incurred which exceeds the
unexpended balance of the fund and department appropriations herein above authorized unless such
appropriations shall have been amended by a supplemental appropriation duly enacted by the City
Xxiv
Council, or by individual appropriations within any aforesaid fund or department therein, except.
insofar as the City Manager may authorized transfers pursuant to this Resolution.
7. Within the various funds and departments contained in the Budget, the City Manager
is authorized to employ, during the fiscal year covered by said Budget, the number and classification
of such full time employees as are shown in the Budget all subject to the provisions of the City's
classification and compensation plans as amended and adopted by the City Council. Part time and
seasonal employees are authorized as necessary by the City Manager provided that the total to be
obligated and expended within any fund and department set forth in the Budget, with respect'to
salaries and wages therefore, shall not exceed the budgeted and appropriated amount, as the same
may be amended by tho City -Council, from time to time.
8. The Clay Manager hereby is authorized to transfer funds appropriated hereby or by
supplemental appropriation as follows: With respect to those classifications designated by code 0000
series,1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager
may transfer amounts between and within those classifications, but only within a fund.
9. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this 21st day of may , 2013.
,lack Tanaka, Mayor
XAY n n I n n"
#, Tomniye Cribbins, City Cleric of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, adopted and approved at a regular meeting of the City Counoil of the City of
Diamond Bar held on the - 21 sday of May �, 2013, by the following vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett,
M/'Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ABSTAINED: COUNCIL MEMBERS: None
ATTEST:
Tommye ribbins, City -Clerk of the
.City -of Diamond, Bar
xxvI
REVENUE
DESCRIPTION
CITY OF DIAMOND BAR
REVENUE DESCRIP'T'ION
All revenues which, by law, do not have to be placed in a separate fund are deposited in the General
Fund. All general operations of the City are charged to this fund. All expenditures must be made
pursuant to appropriations, which lapse annually and at the end of the fiscal year. Unexpended
balances are transferred to the unappropriated reserve.
PROPERTY TAXES
Secured - Current Year
Tax levied on secured property pursuant to the revenue and taxation code.
Unsecured - Current Year
Tax levied on all personal property not secured by real property held in title by the same
owner. Due to the transitory nature of unsecured property, a tax is levied immediately after
assessed values are determined.
Prior Year Uncollected
Taxes paid in the current year which were due in a prior year.
Interest and Penalties
Interest and penalties charged for the late payment of property taxes.
OTHER TAXES
Sales and Use Tax
As a result of the Bradley -Burns Local Sales and Use Tax law, I% of the Sales & Use Tax is
to be distributed to the City. As a part of the States Triple Flip provisions, this I, % has been
reduced to %% . The difference is paid to the City with an additional allocation of property
tax which is referred to as Sales Tax Compensation Fund in the budget.
Transient Occupancy Tax
These revenues are received on a monthly basis from the hotels in the City. The hotels are
required to pay a 10% tax based on the amount of their room rental revenues.
Franchise Fees
Companies are granted special privileges for the continued use of public property, such as
city streets. Such companies usually involve elements of monopoly and may require
regulation. The Franchise Fees are the amounts required for the continued granting of these
privileges. Franchises currently granted within the City are Electric, Gas, Cable TY, Bus
Benches, Street Sweeping and Waste Hauler.
2
FINES AND FORFEITURES
Vehicle Code Fines
Amounts derived from traffic citations and fines for violations occurring within the city
limits.
Court Fines and Forfeitures
Fines -collected by the county courts for city code violations other than traffic, which are
shared with Los Angeles County.
Impound Fees
Fines collected upon the release of vehicles, which have been impounded/stored by the
Sheriffs Department.
Miscellaneous
Other fines and forfeitures not included above.
LICENSES AND PERMITS
Building Fees
Building Fees are collected in accordance with the Uniform Building Code. The revenues
from these fees are used to cover the cost of providing building inspections to insure
compliance with building codes.
CURRENT SERVICE CHARGES
Planning and Engineering Fees
These fees are levied to cover costs of special plan checks, inspections, etc. which maybe
necessary in conjunction with new construction or improvements being made by contractors.
Recreation Fees
These fees are collected by the City's contracted recreation department and City staffto cover
the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions,
and adult athletics.
INTERGOVERNMENTAL REVENUE
Motor Vehicle In -Lieu Tax
The Motor Vehicle In -Lieu fee is a tax on the ownership of a vehicle in place of taxing
vehicles as personal property. The tax rate used to be 2%, and then the rate was cut by
67.5% vhich greatly affected the revenue allocated to the City by the State. To fill the gap
created by the rate cut the State instituted a property tax swap. These funds are included in
the budget as VLF Property Tax in Lieu revenue.
3
AB2766 — Air Quality Improvement/Pollution Reduction Fees
These fees are derived from the imposition of an additional motor vehicle registration fee
which shall be used to fund the implementation of air quality management compliance and
provisions of the California Clean Air Act of 1988.
Gas Tax Section 2105
This newly enacted Section of the Streets and Highways Code provides for the collection and.
distribution of special gas tax to fund improvements for regional transportation needs.
Gas Tax Section 21.06
Section 2106(a) of the Streets and Highways Code provides that each city shall receive a
fixed monthly apportionment of $400; Section 2106(c) provides for distribution on a per
capita basis.
Gas Tax Section 21.07
A sum equal to .00725 cents per gallon is distributed monthly to the cities on a formula based
per the Streets and Highways Code, Section 2107; with calculation predicated on a per capita
apportionment - 8.98 x population.
Gas Tax Section 2107.5
This account represents a fixed amount of revenue received from the state based on
population.
Prop A - Transit Tax .
The City receives twenty-five percent of the 1/2% Prop A Sales tax (approved by voters in
1980). These funds are distributed by the L.A. County Metropolitan Transportation
Authority (MTA), and are distributed to Los Angeles County cities on a proportional
population basis. The funds are to be used for the development of transit programs within
the guidelines established by the MTA.
Prop C - Transit Tax
The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1990).
These funds are distributed by the L.A. County Metropolitan Transportation Authority
(MTA), and are distributed to Los Angeles County cities on aproportional population basis.
The funds are to be used the improving, expanding and maintaining public transit services.
These expenditures must be consistent with the County's Congestion Management Program.
Measure R — Local Return Funds
Measure R is funded with 1/2 cent sales tax revenues that LA County voters approved in
November 2008 to meet the transportation needs of the County. Fifteen percent of this tax is
designated for the Local Return program to be used by cities. These funds are to be used for
local transportation projects.
4
Prop A - Safe Parks Program
Funds transferred to the City as a result of the 1992 L.A: County Safe Neighborhood Parks
Act. These Amds are to be used to improve, preserve and restore parks.
STATE GRANTS
State TDA
The Transportation Development Act provides this source of funding. Derived from
statewide sales tax, and allocated by formula to the County Transportation Commission,
allocations are deposited in each regional entity's State Transit Assistance Fund.
SB821 - Bike and Pedestrian Paths
S13821 allows the City to request specifically allocated monies for the purpose of
constructing bike and pedestrian paths.
COUNTY GRANTS
County TDA
The Transportation Development Act provides this source of funding. Derived from state
sales tax and allocated by formula to the County Local Transportation Fund, allocations are
available to operators for the support of public transportation systems.
Prop A - Transit Discretionary Funds
A 35% apportionment of the one-half cent sales tax distributed to Los Angeles County
Transportation Commission and is set aside at their discretion; City's apportionment is based
upon meeting performance criteria established by the Commission.
FEDERAL GRANTS
Community Development Block Grant (CDBG)
The federal government provides funds for metropolitan areas whose population exceeds
50,000. The funds are based upon a federal formula and are to be used only within low and
moderate -income census tracts and/or to benefit low and moderate -income persons.
Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU)
These funds are Federal funds allocated to the City for improvement of streets and roadways.
This six year legislation has annual allocations funded primarily by the Highway Account
5
OTHER FINANCING SOURCES
Proceeds from Sale of General Fixed Assets
Proceeds from the sale of fixed assets (used by governmental funds only).
Damage to City Property
Reimbursement to City for repairing willful or accidental damage to city property. Generally
these are associated with automobile accidents.
Cost Reimbursements
Reimbursements to the City for various expenditures incurred that are reimbursable i.e. legal.
expenses.
OPERATING TRANSFERS IN
Operating Transfers In
Includes monies transferred from one fund to another. Transfers are income to recipient
fund.
USE OF MONEY AND PROPERTY
Interest Earnings
Investments
Inactive City funds are pooled and invested on a continuing basis in certain types of
investments that are state approved such as time certificate of deposits, money market
accounts, local agency investment fund, and bankers' acceptances.
CITY OF DIAMOND BAR
FY13�-14 BUDGET SUMMARY
ALL FUNDS
SCHEDULE OF
RESOURCES BY FUND
CITY OF DIAMOND BAR
ESTIMATED RESOURCES
2013-2014
GENERAL FUND
15,000 11,500
15,000
Fund Balance Reserve -
- -
Property Taxes
$3,918,254
$3,949,504
$3,996,616
$4,066,843
Other Taxes
5,713,080
5,860,745
6,003,292
6,076,148
State Subventions
4,680,453
4,694,994
4,692,571
4,776,544
From Other Agencies
123,180
1,608,520
-
300,000
Fines & Forfeitures
509,166
504,000
515,739
520,000
Current Svc Charges
1,870,467
1,915,612
1,947,602
1,971,445
Use of Money & Prop
1,103,491
1,137,789
1,051,235
1,045,255
Cost Reimbursements
9,770
25,000
477,000
210,000
Transfer -In Other Funds
1,508,188
1,552,659
1,255,319
1,487,100
Fd Bal Reserves
4,614,655
1,322,555
1,092,390
980,162
Transfer In - GF
24,050,704
22,571',378
21,031,763
21,433,497
COMMUNITY ORGANIZATION SUPPORT FUND
Transfer -in General Fund 11,370
15,000 11,500
15,000
Fund Balance Reserve -
- -
-
11,370
15,000 11,500
15,000
LAW ENFORCEMENT RESERVE FUND
Fund Balance Reserve
564,799
Transfer -In General Fund -
- 245,033
-
Fund Balance Reserve -
- -
245,033
-
- 245,033
245,033
MEASURE R FUND
Measure R Revenue
551,123
525,941
525,941
591,053
interest Revenue
3,450
- 1,500
3,600
3,500
Fund Balance Reserve
564,799
415,065
415,065
734,055
Fund Balance Reserve
1,119,372
942,506
944,606
1,328,608
GAS TAX FUN D
2,149,481
2,277,428
2,185,030
2,757,091
Gas Tax - 2105
277,637
274,353
274,353
285,052
.Gas Tax - 2106
184,588
185,000
185,000
193,767
Gas Tax -2107
398,504
405,148
405,148
424,396
Gas Tax - 2107.5
7,500
7,500
7,500
7,500
HUTA- Prop 42 Repicrnnt
820,534
663,547
663,547
863,666
Interest Revenue
4,133
1,800
3,500
3,500
Transfer In - GF
101,102
-
-
-
Fund Balance Reserve
558,573
723,905
723,905
834,986
699,220
2,352,571
2,261,253
2,262,953
2,612,867
PROP A TRANSIT TAX FUND
Transportation Tax
891,668
845,398
900,000
950,088
Transit Subsidy Prgrm Rev
1,007,237
1,200,000
1,050,000
1,200,000
Interest Revenue
2,542
1,000
4,000
3,500
Fund Balance Reserve
248,034
231,030
231,030
603,503
2,149,481
2,277,428
2,185,030
2,757,091
PROP C TRANSIT TAX FUND
Transportation Tax
740,278
701,235
750,000
788,073
Interest Revenue
- 14,947
8,000
10,000
8,500
Fund Balance Reserve
1,967,525
1,655,491
1,655,491
1,153,364
2,722,750
2,364,726
2,415,491
1,949,937
Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU) Fund
Federal - STPL Revenue
-
522,000
439,995
-
SAFETEA W Revenue
-
1,120,000
219,810
900,190
SAFETF_A-LU Demo Revenue
-
600,000
-
699,220
Interest Revenue
-
-
-
Fund Balance Reserve
-
-
-
-
-
2,242,000
659,805
1,599,410
11
CITY OF DIAMOND BAR
ESTIMATED RESOURCES
2013-2014
INTEGRATED WASTE MGT FUND
AB939 Admin Fees
429,853
500,000
450,000
475,000
Used Motor Oil Block Grant
6,784
5,000
5,000
5,000
Beverage Ctnr Recycling Grt
31,455
15,000
15,000
15,000
Interest Revenue
6,479
3,000
3,000
3,000
F -Waste Recycling
1;044
-
_
_
Fund Balance Reserve
790,889
897,539
897,539
943,688
218,826
1,266, 504
1,420,539
1,370,539
1,441,688
TRAFFIC MITIGATION FUND
County STPL. Revenue
650,649
- 100,967 -
Intergvt Rev - Other Cities
181,570
- - _
Trak Mitigation - Eng
82,095
- - -
Investment Earnings
4,662
- 2,500 1,000
Transfer In
-
_ _ -
Fund Balance Reserve
233,849
463,507 463,507 466,007
PROP 7 B -TRANSPORTATION FUND
1,152,825
463,507 566.974 467,007
AIR QUALITY IMP FUND
Pollution Reduc Fees 69,956 71,400 65,000 65,000
Interest Revenue 1,187 600 1,000, 750
Fund Balance Reserve 146,567 150,394 150,394 129,191
217 710 222 394 21 394
WASTE HAULER FUND
Solid Waste Impact Fees
-
6, 194,941
SB 821- BICYCLE & PED PATHS FUND
120,844
Interest Revenue
Fund Balance Reserve -
50,030
50,030 -
SB 821 -Revenue 50,000
50,000
(4,650) 35,414
Interest Revenue 30
-
- _
50,000
100,030
45,380 35,414
PROP 7 B -TRANSPORTATION FUND
120,844
QUIMBY FEES FUND
Prop 1 B Revenues 211,179
-
- -
Investment Earnings 7,647
Quimby Fees
-
Fund Balance Reserve -
26,138
-
218,826
1,357
-
WASTE HAULER FUND
Solid Waste Impact Fees
-
-
-
120,844
Interest Revenue
Fund Balance Reserve
-
-
-
120,844
QUIMBY FEES FUND
-
Quimby Fees
-
-
26,138
-
Interest Revenue
1,357
-
250
_
Transfers In - General Fund
-
_
-
_
Fund Balance Reserve
350,634
38,462
38,462
814
351,991
38,462
64,850
814.
PROP A - SAFE NEIGHBORHOOD PARKS FUND
Fund Balance Reserve
(67,131)
(191,245)
(191,245)
23,932
Prop A - Safe Nghbrhd Pks
149,109
207,465
357,212
120,340
Interest Revenue'
-
100
81,978
16,220
166,067
144,272
12
CITY OF DIAMOND BAR
ESTIMATED RESOURCES
2013-20'14
Actual a A i�Sted r0j eckecl
PARK & FACILITY DEVELOPMENT FUND
Fund Balance Reserve 570,469 163,510 163,510 (1,233)
Transfer In - Traffic Mit Fund - - - 75,000
Interest Revenue 3,255 - 1,000 -
573,724 163,510 164,510 73,767
CDBG FUND
Fund Balance Reserve
CDBG Revenue -Carry Over - - _ -
CDBG Revenue 506,288 539,966 373,555 301,190
506,288 539,966 373,555 301,190
CITIZENS OPTION FOR PUBLIC SAFETY FUND
Public Safety Grant -State 100,000
100,000
100,000
100,000
Interest Revenue 1,059
500
500
500
Fund Balance Reserve 142,615
82,173
82,173
70,173
243,674
182,673
182,673
170,673
NARCOTICS ASSET FORFEITURE FUND
Interest Revenue 2,010 500 1,000 500
Fund Balance Reserve 263,939 162,363 162,363 65,363
265,949 162,863 163,363 65,863
CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND
Interest Revenue
338 200 200 200
Fund Balance Reserve
46,986 •40,970 40,970 36,470
-
47,324 41,170 41,170 36,670
EDWARD BYRNE JUSTICE ASSISTANCE GRANT FUND
Public Safety Grant
34,385 - _
Interest Revenue'
(247) - _
Fund Balance Reserve
157 -
(1,264)
34,295 -
JUSTICE ASSISTANCE GRANT FUND - ARRA
Public Safety Grant
23,177
-
1,264
-
Interest Revenue
-
_
-
_
Fund Balance Reserve
-
(1.264)
(1,264)
-
23.177
(1,264)
LANDSCAPE DIST ## 38
Prop Tx -Sp Assessment
264,307
267,705
267,705
271,185
Interest Revenue
100
-
-
-
Transfer in - General Fd
27,616
17,712
14,678
11,962
Fund Balance Reserve
15,152
-
-
-
307,175
285,417
282,383
283,147
LANDSCAPE DIST #39
Prop Tx -Sp Assessment
161,530
162,630
162,630
164,744
Interest Revenue
117
-
_
-
Transfer -In - General Fd
68,652
95,652
114,035
81,938
Fund Balance Reserve
(7,554)
(9_,464)
(9,464)
-
222,745
248,818
267,201
246,682
LANDSCAPE DIST ##41
Prop Tx -Sp Assessment
121,372
122,157
122,157
123,745
Interest Revenue
286
-
-
_
Transfer -In Gen Fd
37,888
22,723
17,676
26,935
Transfer -1n - Prop A SP
(20,000)
20,000
20,000
10,000
Fund Balance Reserve
20,666
24,806
24,806
-
160,212
189,686
184,639
160,680
13
CITY OF DIAMOND BAR
ESTIMATED RESOURCES
2013-2014 -
7°°20,,11-'12= _;FY20,T°2=,73�'�;-=•FY_ O�t2�1�':s;_: :FC., -Y 2013-1,4;-=.
EECBG Fund
409,112
448,379
408,911
150,634
Fund Balance Reserve
(16,580)
(260)
`(260)
-
Interest Revenue
133
-
92.
-
EECBG Revenue
308,731
260,979
-
-
292,284
260,719
(168)
-
CAPITAL IMP PROJECT FUND
Transfer -In Other Funds
Intergovt Revenue
15,771
-
37,495
-
Grant Revenues
71,228
27,750
309,922
205,648
Developer Fees
-
-
-
-
Trans -In Other Funds
3,781,358
6,502,095
2,672,908
6,095,446
Fund Balance Reserve
(37,060)
(332,407)_
(332,407)X6,516)
�!
3,831,297
6,197,438
2,687,918
6,294,578
DEBT SERVICE FUND
Investment Income 20 - -
Bond Proceeds 11,790,000 - - -
Bond Premium 252,381 - - - -
Transfer In - General Fund 540,533 837,316 837,316 842,406
Fund Balance Reserve 333,694 2 2 -
12,916,628 837,318 837,318 842,406
SELF INSURANCE FUND
Trans -In General Fund
409,112
448,379
408,911
150,634
Interest Revenue
7,767
4,500
5,500
5,000
Misc Revenue
17,977
-
-
-
Fund Balance Reserve
1,263,235
1,253,574
1,253,574
1,254,580
1,698,091
1,706,453
1,657,985
1,410,214
EQUIPMENT REPLACEMENT FUND
Transfer -In Other Funds
-
-
-
-
Interest Revenue
1,689
1,000
1,000
1,000
Restricted Fund Bal
27,176
21,023
21,023
15,823
Unrestricted Fund Bal
215,151
216.840
216,840
216,840
244,016
238,863
238,863
233,663
COMPUTER EQUIP REPLACEMENT FUND
Transfer -In General Fund
-
90,000
89,500.
230,000
Interest Revenue
2,287
-
500
-
Restricted Fund Bal
85,653
375,399
375,399
331,399
Unrestricted Fund Bal
404,611
73,182
73,182
40,000
492,551
538,581
538,581
601,399
BUILDING FACILITY & MAINTENANCE FUND
Solar Incentive Revenue - 10,000 7,000 10,000
Restricted Fund Bal - - - -
Unrestricted Fund Bal - - - 7,000
- 10,000 7,000 17,000
TOTAL RESOURCES 57,605,527 46,537,654 39,823,376 45,084,355
Less Interfund Transfers _(6,465,819) (9,601,536) (5,686,876) (9,026,421)
NET CITY RESOURCES $51,139,708 $36,936,118 $34,136,500 $36,057,934
14
SCHEDULE OF
EXPENDITURESBY FUND
15
CITY OF DIAMOND BAR
SCHEDULE OF EXPENDITURES BY FUND
GENERALFUND
Legislative
1,667,846
1,365,106
1,223, 976
1,612,238
Admin & Support
7,128,178
4,193,787
3,487,258
3,403,188
Public Safety
5,651,509
6,080,264
5,817,340
6,120,543
Community Development
1,340,181
1,465,900
1,354,734
1,443,785
Community Services
4,013,380
4,028,681
4,001,658
4,408,938
Public Works
2,401,031
2,600,824
2,508,730
2,680,880
Transfer -Out Other Funds
1,331,800
1,801,510
1,972,043
1,705,831
23,533,925
21,536,072
20,365,739
21,375,404
SPECIAL FUNDS
Community Organization Support Fd
11,370
15,000
11,500
15,000
Law Enforcement Reserve Fund
11,370
15,000
11,500
15,000
SPECIAL REVENUE FUNDS
Measure R Fund
704,307
799,674
210,551
1,279,190
Gas Tax Fund
1,628,666
2,200,966
1,427,967
2,612,867
Prop A Transit Tax Fund
1,918,451
1,953,083
1,581,527
2,164,126
Prop C Transit Tax Fund
1,067,259
2,026,784
1,060,248
1,742,608
SAFETEA-LU Fund
-
2,242,000
659,805
1,599,410
Integrated Waste Management Fund
368,965
532,301
426,851
521,105
Trak Mitigation Fund
689,318
503,447
100,967
233,995
Air Quality Imp Fund
67,316
87,203.
87,203
70,850
SB 821 Fund
-
50,000
45,380
Prop 1 B Transportation Fund
218,826
-
-
-
Waste Hauler Fund
-
-
-
120,844
Quimby Fees Fund
313,529
64,532
64,036
496
Prop A - Safe {Neighborhood Parks Fd
273,223
142,135
142,135
134,202
Park & Facility Development Fund
410,214
170,834
165,743
8,519
CDBG Fund
506,288
539,966
373,555
301,190
Citizens Option for Public Safety Fund
117,322
120,664
112,500
117,322
Narcotics Asset Forfeiture Fund
103,586
119,418
98,000
65,863
CA Law Enforcement Equip Prgm Fd
6,354
10,000
4,700
10,000
Justice Assistance Grant Fd - ARRA
34,295
-
-
-
EB Justice Grant Fund
24,441
-
-
-
Landscape District # 38
307,175
286,483
282,383
283,147
Landscape District # 39
232,209
259,501
267,201
246,682
Landscape District #41
135,406
184,639
184,639
160,680
EECBG Fund
292,544
260,979
-
-
TOTAL SPECIAL REVENUE FUNDS
9,419,695
12,554,609
7,295,391
11,673,097
CAPITAL PROJECTS
Capital Improvement Projects Fund . 4,163,704 6,664,759 2,694,434 6,301 094
TOTAL CAPITAL PROJECTS FUND 4,163,704 6,664,759 2,694,434 6,301,094
DEBT SERVICE
Debt Service Fund 12,916,626 837,316 837,318 842,406
TOTAL DEBT SERVICE FUND 12,916,626 837,316 837,318 842,406
17
CITY OF DIAMOND BAR
SCHEDULE OF EXPENDITURES BY FUND
INTERNAL SERVICE FUNDS
Self Insurance Fund
444,517
408,911
413,405
410,214
Equipment Replacement Fund
6,153
45,000
6,200
50,200
Computer Replacement Fund
43,970
274,000
167,182
319,000
Building Facility & Maintenance Fund
-
-
-
-
TOTAL INTERNAL SERVICE FUND
494,640
727,911
586,787
779,414
TOTAL CITY EXPENDITURES
$50,539,960
$42,335,667
$31,791,169
$40,986,415
Less Interfund Transfers
(6,465,819)
(9,601,536)
(5,686,876)
(9,026,421)
NET CITY EXPENDITURES
$44,074,141
$32,734,131
$26,104,293
$31,959,994
W]
STATEMENT OF
FUND -BALANCE
19
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21
GENERAL -FUND
BUDGET
23
CITY OF DIAMOND BAR
(GENERAL FUND BUDGET
FY 2013-14
ESTIMATED RESOURCES
Property Taxes
Other Taxes
State Subventions
From Other Agencies
Fines and Forfeitures
Current Services Charges
Use of Money & Property
Cost Reimbursements
Transfers -in Other Funds
Fd Balance Reserves
Total Estimated Resources
APPROPRIATIONS
City Council
City Attorney
City Man-ager/City Clerk
Finance
Human Resources
Information Systems
General Government
Civic Center
Public Informa5on
Economic Development
Law Enforcement
Volunteer Patrol
Fire
Animal Control
Emergency Preparedness
Community Dev.IPlanning
Building 8, Safety
Neighborhood improvement
Community Services Admin
Diamond Bar Center - Oper,
Park Operations
Recreation
Public Works-}kdmin
Engineering
Road Maintenance
Landscape Maintenance
Transfer -Out Other Funds
Total Approprlatrons
Excess Resources over Appropriations
Fund Balance Reserves @ Beg of Year
Less Appropriations Carry Over
Less Uses of Fd Bal Reserves
Estimated Fd Bal Reserves @ 06/30
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted
$3,918,254
$3,949,504
$3,996,616
$4,066,843
5,713,080
5,860,745
6,003,292
6.070,148
4,680,453
4,694,994
4,692,571
4,776,544
123,180-
1,608,520
-
300,000
509,166
504,000
515,739
520,000
1,870,467
1,915,612
1,947,602
1,971,445
1,103,491
1,137,789
1,051,235
1,045,255
9,770
25,000
477,000
210,000
1,508,168
1,552,659
1,255,319
1,487,100
4,614,655
1,322,555
1,092 390
980,162
$24,050,704
$22,571,378
$21,031,763
$21,433,497
$151,748
$162,630
$151,835
$166,610
268,344
285,000
185,500
320,000
1,247,754
917,476
886,641
1,125,628
429,876
439,683
435,619
538,252
191,358
272,113
235,343
289,621
767,406
1,175,759
1,175,741
830,225
660,594
416,165
372,300
355,998
4,333,846
1,098,806
576,499
479,007
549,807
570,565
554,275
592,714
195,291
220,696
137,481
317,371
5,441,520
5,863,983
5,618,950
5,912,736
3,550
6,000
3,500
5,000
14,718
7,500
7,500
7,500
136,995
143,141
128,500
134,667
54,726
59,640
58,890
60,640
575,473
731,901
602,057
649,054
426,917
431,096
464,253
482,900
337,791
302,903
288,414
311,832
390,635
387,751
390,079
399,569
907,496
922,361
931,358
1,106,269
966,547
954,033
990,128
1,106,137
1,746,702
1,764,516
1,690,093
1,796,943
580,232
669,103
619,224
684,695
320,503
330,842
299,501
381,907
1,149,005
1,223,119
1,212,245
1.25Q.903
351,291
377,760
377,760
363,375
1,331,800
1,801,510
1,872,043
1,705,831
23,533,925
21,536,072
20,365,739
21,375,404
$516,779
$1,035,306
$665,024
$58,093
21,242,190
17,144,314
17,144,314
16,717, 948
4614,655 1,322,555 1,092,390 980,162
17,144,314 i6 857,065 16,717,948 15,795,879
Uses of Fund Balance Reserves:
City Hall ExpansioniMove
3,5B6,128
_
General Plan
33,310
186,044
98,000
80,000
Economic Development
91,629
220,696
137,481
317,371
Payoff of CalPERS side fund
568,271
_
Election
45,633
_
Transfer out -CIP
135,528
274,728
200,000
-
Transfer out - LLADS
134,156
136,087
146,389
120,835
Emergency Generator
120,000
127,520
DBC Technology Upgrades
353,000
353,000
DBC Office Upgrades
30,000
30,000
Emergency Generator Housing
65,000
Document Scanning System
50,000
Residential Slurry Seal - Area 18
119,058
Grandview Trail Construction
68,290
Grandview Trail Link Construction
89,608
Design - Heritage Park Com Ctr Imp
50,000
4,614,655
1,322,555
1,092,390
980,162
25
Cost Reimhijrsaments
211
1
Use of Money &
1,045,2'.
4.9
Current Services Charges
1,971,445
9.2
Fines and Forfeitures
520,000
2.4
From Other Agencl(
300,000
1.4%
GENERAL FUND RESOURCES
FY 2013-2014
Transfers -In Other Funds Fd Balance Reserves
4,776,544
22.3
Total Resources - $211433,497
=_r Taxes
76,148
8.3
GENERAL FUND
REVENUE
SUMMARY
e
CITY OF DIAMOND BAR
GENERAL FUND ESTIMATED REVENUE
1=Y 2013-2014
Current Service Charges:
Building Fees:
FY 2011-12
FY 2012-13
FY 2012-13
FY 201344
Building Permits
206,966
Actual
Adjusted
Projected
Adopted
Property Taxes
26,780
25,600
28,160
30,694
30010
Current Secured
3,643,987
3,680,634
3,716,800
3,781,844
30020
Current Unsecured
162,208
166,870
165,450
168,345
30050
Supplemental Rall
88,575
80,000
90,347
92,153
30100
Prior Year Property Tax
(9,076)
(10,000)
(7,500)
(7,500)
30200
Misc. Property Taxes
1,923
2,000
1,954
2,000
30250
Interest Penalties & Delinquencies
30,637
30,000
29,565
30,000
34350
Total Property Taxes
3,918,254
3,949,504
3,996,616
4,066,843
Other Taxes
Building Standards Adm Fee
1,169
1,000
1,100
1,199
31010
Sales Tax
2,588,125
2,584,818
2,584,933
2,633,129
31011
Sales Tax Compensation Fund
813,917
900,182
900,182
877,774
31200
Transient Occupancy Tax
692,162
720,000
767,245
782,590
31210
Franchise Tax
1,415,924
1,451,825
1,483,725
1,507,655
31250
Property Transfer Tax
202,952
203,920
267,207
275,000
Sub -Total
Total Other Taxes
5,713,080
5,860,745
6,003,292
6,076,148
Subventions
- State:.
34610
Engr - Plan Check Fees
31340
Homeowners Exemption
33,468
35,000
32,577
35,000
31700
Motor Vehicle in Lieu (VLF)
61,467
-
-
-
31701
VLF - Property Tax in Lieu
4,585,518
4,659,994
4,659,994
4,741,544
37,924
Total Subventions -State
4,680,453
4,694,994
4,692,571
4,776,544
From Other Agencies
30,000
30,000
30,000
34660
31334
County of LA Contrib-Library
-
1,458,520
-
31856
Ofc of Tr Safety Grants
2,180
-
_
_
31900
Intergovt Revenue - Other Cities
121,000
150,000
-
300,000
Total From Other Agencies
123,180
1,608,520
-
300,000
Fines & Forfeitures
32150
Vehicle Code Fines
347,790
335,000
351,270
352,000
32200
General Fines
24,256
22,000
25,469
24,000
32210
Municipal Cade Fines
5,934
1,000
-
1,000
32230
Parking Fines
110,086
121,000
112,000
115,000
32250
Vehicle Impound Fees
21,100
25,000
27,000
28,000
Total Fines & Forfeitures
509,166
504,000
515,739
520,000
Current Service Charges:
Building Fees:
34110
Building Permits
206,966
219,000
240,900
262,581
34120
Plumbing Permits
26,780
25,600
28,160
30,694
34130
Electrical Permits
30,834
27,250
29,975
32,673
34140
Mechanical Permits
20,995
19,000
20,900
22,781
34200
Permit Issuance Fee
50,547
50,250
55,275
60,250
34250
Inspection Fees
12,017
9,160
10,076
10,983
34300
Plan Check Fees
193,546
182,450
200,695
218,758
34310
Plan Retention Fee
13,226
11,000
12,100
13,189
34350
SMIP Fees
2,940
2,950
3,245
3,537
34355
Building Standards Adm Fee
1,169
1,000
1,100
1,199
Sub -Total
559,020
547,660
602,426
656,645
Planning Fees:
34430
Current Planning Fees
78,505
102,500
105,000
150,000
34560
Business License Fees '
18,406
18,000
18,000
18,000
34561
Business License Late Fees
3,710
3,000
3,000
3,000
Sub -Total
100,621
123,500
126,000
171,000
Engineering Fees:
34610
Engr - Plan Check Fees
16,504
30,000
30,000
45,000
34620
Engr-Address Change Fee
1,385
10,000
10,000
5,000
34630
Engr - Encroachment Fees
91,543
70,000
70,000
70,000
34640
Engr - Inspections Fees
37,924
25,000
25,000
30,000
34650
Soils[TraffictMisc Engring Fees
17,779
30,000
30,000
30,000
34660
Traffic Mitigation - Engineering
31
-
-
CITY OF DIAMOND BAR
GENERAL FUND ESTIMATED REVENUE
FY 2013-2014
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
Actual
Adjusted
Projected
T
Adopted
34662 Waste Hauler Fees 202,600
207,057
207,000
89,319
34665 Industrial Waste Fees 16,098
30,000
30,000
30,000
Sub -Total 385,833
402,057
402,000
299,319
Recrea#ion Fees.
36100
Investment Earnings
36110
Unrealized Gainl(Loss) on Invests
34720
Community Activities
72,320
68,018
76,225
90,495
34730
Senior Activities
59,733
51,972
52,000
52,000
34740
Athletics
88,142
90,764
95,755
97,790
34760
Fee Programs
243,919
284,428
237,196
237,196
34780
Contract Classes
266,079
252,413
252,000
252,000
34800
Special Event Fees
94,800-
94,800
104,000
115,000
5,000
Sub -Total
824,993
842,395
817,176
844,481
Total Current Service Charges
Use of Money and Property.,
36100
Investment Earnings
36110
Unrealized Gainl(Loss) on Invests
36600
Returned Check Charges
36610
Rents & Concessions
36615
DB Center Rental
36618
Facility Security
36620
Heritage Pk Bldg Rental
36625
Parks & Fields Rental
36630
Sale of Fixed Assets
36635
Proceeds from Sale .
36650
Sale of Printed Material
36660
Donations
36800
Property Damage - Pub Wks
36810
Property Damage - Parks
36900
Miscellaneous Revenue
20,000
Total Use of Money and Property
Cost Reimbursements
36950 Cost Reimbursements
Total Cost Reimbursements
Transfers In -Other Funds.,
39111
Transfer In - Gas Tax Fund
39115
Transfer In - Int. Waste Mgt. Fd
39116
Transfer In - Traffic Mitigation Fund
39123
Transfer In - Safe Parks Fd
39126
Transfer In - COPS Fund
39127
Transfer In - Narc Asset Forfeiture
39129
Transfer In - JAG ARRA
39130
Transfer In - Edward Byrne JAG
634,853
Total Transfers In -Other Funds
Fund Balance Reserves
Use of Fund Balance Reserves
GENERAL FUND TOTAL
1,870,467 1,915, 612 1,947, 602 1,971,445
139,916
167,000
132,000
150,000
(9,881)
(1,259)
500
(1,000)
500
226,684
226,000
226,000
226,255
640,557
634,853
591,000
591,000.
23,017
23,482
22,700
25,000
20,998
21,235
21,235
20,000
17,336
.19,919
17,000
20,000
160
-
-
1,000
9,200
9,200
-
6,446
5,000
2,000
5,000
835
500
-
2,000
2,072
5,000
6,000
3,000
38
100
100
500
36,572
25,000
25,000
1,000
1,103,491.
1,137,789
1,051, 235
1,045,255
9,770
25,000
477,000
210,000
9,770
25,000
477,000
210,000
1,052,421
867,183
867,183
979,032
62,450
62,001
62,001
60,681
-
271,758
-
150,000
143,223
122,135
122,135
124,202
87,772
110,164
106,000
107,322
103,586
119,418
98,000
65,863
34,295
-
-
-
24,441
-
-
-
1,508,188
1,552,659
1,255,319
1,487,100
4,61405 1,322,555 1,092,390 980,162
24,050,704 22,571,378 21,031,763 21,433,497
32
CITY OF.DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FYI 3-14
TOTAL BUDGET
$21,433,497
Based on property sales
275,000
PROPE=RTY TAXES
SUBVENTIONS - STATE
4,066,843
Current Secured (3001.0)
Amount Budgeted:
Historical
3,781,844
1.75% base year inflation factor
3,781,844
Amount Budgeted: -
Current Unsecured (30020)
Amount Budgeted:
168,345
1.75% base year inflation factor
Amount Budgeted: 4,741,544
168,345
4,741,544
Supplemental Roll (30050)
Amount Budgeted:
92,153
Historical - Based on home sales & home improvements
92,153
Prior Year Property Tax (30 100)
Amount Budgeted:
(7,500)
Historical - Based on re -assessments and overcharges
(7,500)
Misc. Property Taxes (30200)
Amount Budgeted.
2,000
Historical
2,000
Interest Penalties & Delinquencies (30250)
Amount Budgeted:
30,000
Historical
30,000
OTHE=R TAXES
6,076,148
Sales Tax (31010)
Amount Budgeted:
2,633,129
Based on HdL FY 2013 projection
2,633,129
Sales Tax Compensation Fund (31011)
Amount Budgeted:
877,774
Based on HdL FY 2013 projection
877,774
Transient Occupancy Tax (31200)
Amount Budgeted:
782,590
'Based on 2012113 estimated + 2%
782,590
Franchise Tax (31210)
Amount Budgeted:
1,507,655
Southern CA Edison
416,000
The Gas Company
120,000
Time Warner
425,460
Verizon FIOS
192,470
Clear Channel
26,725
Solid Waste -based on 5% of gross receipts
327,000
Property Transfer Tax (31250)
Amount Budgeted: 275,000
Based on property sales
275,000
SUBVENTIONS - STATE
4,776,544
Homeowners Exemption (31340)
Amount Budgeted: 35,000
Historical
35,000
Motor Vehicle in Lieu (31700)
Amount Budgeted: -
This revenue has been eliminated by State
-
VLF Property Tx in Lieu (31701)
Amount Budgeted: 4,741,544
Based on current yr + 1.75% growth
4,741,544
33
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY13-14
Page '2
FROM OTHER AGENCIES 300,000
Intergov't Revenue - Other Cities (31900) Amount Budgeted: 300,000
Sale of Prop A Funds ($400,000 @ $0.75) 300,000
FINES & FORFEITURES 520,000
Traffic Fines (32150) Amount Budgeted: 352,000
Based on current yr -annualized 352,000
General Fines (32200)
Amount Budgeted:
24,000
Based on current year
24,000
Permit Issuance Fee (34200)
Amount Budgeted:
60,250
Municipal Code Fines (32210)
Amount Budgeted:
60,250
1,000.00
Various Municipal Code Fines
Amount Budgeted:
1,000.00
10,983
Inspection Fees
10,983
Parking Fines (32230)
Amount Budgeted:
115,000
Based on current yr -annualized
115,000
Plan Retention Fee (34310)
Amount Budgeted:
13,189
Vehicle Impound Fees (32250)
Amount Budgeted:
13,189
28,000
Based on current yr - annualized
Amount Budgeted:
28,000
3,537
CURRENT SERVICE CHARGES: 1,971,445
BUILDING FEES:
Building Permits (34110) Amount Budgeted: 262,581
Building Permit l=ees 262,581
Plumbing Permits (34120) Amount Budgeted: 30,694
Plumbing Permit Fees 30,694
Electrical Permits (34130) Amount Budgeted: 32,673
Electrical Permit Fees 32,673
Mechanical Permits (34140)
Amount Budgeted:
22,781
Mechanical Permit Fees
22,781
Permit Issuance Fee (34200)
Amount Budgeted:
60,250
Permit Issuance l=ee
60,250
Inspection Fees (34250)
Amount Budgeted:
10,983
Inspection Fees
10,983
Plan Check Fees (34300)
Amount Budgeted:
218,758
Pian Check Fees
218,758
Plan Retention Fee (34310)
Amount Budgeted:
13,189
Plan Retention l=ee
13,189
SMTP Fees (34350)
Amount Budgeted:
3,537
Primarily remitted to State
3,537
Building Standards Adm Fee (34355)
Amount Budgeted:
1,199
Primarily remitted to State
34
1,199
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY13-14
Page 3
PLANNING FEES: 11�-
Current Planning Fees (34430) Amount Budgeted: 150,000
Planning Fees 150,000
Business License Fees (34560) Amount Budgeted: 18,000
Business License Fees 18,000
Business License Late Fees (34561) Amount Budgeted: 3,000
Business License Late Fees 3,000
ENGINEERING FEES:
Engr - Plan Check Fees (34610) Amount Budgeted: 45,000
Engineering Plan Check Fees 45,000
Engr - Address Change Fee (34620) Amount Budgeted: 5,000
Address Change Fee 5,000
Engr - Encroachment Fees (34630) Amount Budgeted: 70,000
Encroachment Fees 70,000
Engr - Inspections 'Fees (34640) Amount Budgeted: 30,000
Inspection Fees 30,000
Engr - Soils/Traffic/Mist Engr Fees (34650) Amount Budgeted: 30,000
SoilsfrrafFc/Misc Engineering Fees 30,000
Traffic Mitigation - Engineering (34660) Amount Budgeted:
Traffic Mitigation -
Waste Hauler Fees (34662) Amount Budgeted: 89,319
Street Sweeping Fees 89,319
Industrial Waste Fees (34665) Amount Budgeted: 30,000
Industrial Waste Fees 30,000
RECREATION FEES
Community Activities (34720)
City Birthday Party
Haunted House/Fall Festival
Concert Share
Adult Excursions.
DB4Youth
Winter Snowfest
Candy Cane Craft Fair
Concerts in the Park
Amount Budgeted:
18,100
3,250
16,350
30,420
8,750
7,550
4,075
2,000
90,495
Senior Activities (34730) Amount Budgeted: 52,000
Senior Excursions 34,000
Senior Activities 18,000
35
CITY OF DIAMOND BAR
GENERAL FUND- REVENUE
BUDGET DISCUSSION
FY13-1 4
Page 4
Athletics (34740)
Amount Budgeted: 97,790
Youth Baseball
17,964
Youth Indoor Soccer - Mt Calvary
11,976
Youth Basketball
33,250
Adult Volleyball
3,200
Adult Basketball
26,000
Woment's Fastpitch Softball
5,400
Fee Programs (34760) Amount Budgeted: 237,196
Day Camp 142,500
Tiny Tots 94,696
Contract Classes (34780) Amount Budgeted., . 252,000
Contract Classes 252,000
Special Event Fees Amount Budgeted: 115,000
Calvary Chapel - Sheriff 115,000
USE OF MONEY AND PROPERTY 1,255,255
Interest Earnings (36100) Amount Budgeted: 150,000
Assume slight uptick in rates in 13114 and more funds invested 150,000
Returned Check Charges (36600) ` Amount Budgeted: 500
500
Rents & Concessions (36610) Amount Budgeted:
226,255
Soda Machine Contract -- Parks
6,000
Cell Site Contracts (2) -- Peterson Park
43,994
Cell Site Contract-- Eastgate Road Access
10,000
Cell Site Contracts (2) -- Pantera Park
52,473
Cell Site Contracts (3) -- DBC
108,288
Cell Site Contract - Next G./Crown Castle Micro Sites
5,500
Diamond Bar Center Rental (36615)
Amount Budgeted:
591,000
Diamond Bar Center Rental
591,000
Facility Security (36618)
Amount Budgeted:
25,000
Facility Security
25,000
Heritage Park Bldg Rental (36620)
Amount Budgeted:
20,000
Heritage Park Community Center Rental
20,000
Parks & Fields Rental (36625)
Amount Budgeted:
20,000
Pantera Park Activity Room Rental
5,000
Picnic Reservations
12,000
Ball Field Rental
3,000
Sale of Fixed Assets (36630) Amount Budgeted: - 1,000
Surplus equipment 1,000
Sale of Printed Material (36650) Amount Budgeted: 5,000
5,000
M
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FYI 3-14
Page 5
Donations (36660)
Amount Budgeted:
Economic Development Exp
2,000
Transfer -Out - LLADS
120,835
2,000
227,898
Property Damage - Pub Wks (36800)
Amount Budgeted:
Document Scanning System
3,000
Emergency Generator Housing
65,000
3,000
80,000
Property Damage - Parks (36810)
Amount Budgeted:
Soo
500
Miscellaneous Revenue (36900)
Amount Budgeted:
1,000
1,000
Cost Reimbursements (36950)
Amount Budgeted:
210,000
Recoverable legal fees from code enforcement cases
185,000
Miscellaneous
25,000
TRANSFERS IN - OTHER FUNDS
1,487,100
Transfer In - Gas Tax Fund (39111)
Amount Budgeted:
979,032
Utilities (001-5510-42126)
Road Maintenance (001-5554-XXXX) less
street sweeping & storm drainage limited to
available funds
979,032
Transfer In - Int. Waste Mgt Fd (39115)
Amount Budgeted:
60,681
Street Sweeping (001-5554-45501)
45,689
Storm Drainage (001-5554-45512)
15,000
Transfer In -Traffic Imp Fund (39116)
Amount Budgeted:
150,000
Transfer In - Traffic Imp Fund
150,000
Transfer In - Prop A Safe Prks Fund (39123)
Amount Budgeted:
124,202
Youth Master Plan Implementation
89,202
Landscape Maintenance
35,000
Transfer in - COPS Fund (39126)
Amount Budgeted:
107,322
Law Enforcement Technician Position
82,322
D13 Fingerprinting Program
25,000
Transfer In - Narc Asset Forfeiture Fd (39127)
Amount Budgeted:
65,863
Narcotics Deputy (STAR)
65,863
Fund Balance Reserves Amount Budgeted:
980,162 ' 980,162
Economic Development Exp
317,371
Transfer -Out - LLADS
120,835
Transfer -Out - CIP (Parks Projects)
227,898
Transfer -Out- C1P (Streets Projects)'
119,058
Document Scanning System
50,000
Emergency Generator Housing
65,000
General Plan
80,000
37
GENERAL FUND
EXPENDITURE
SUMMARY
39
CITY OF DIAMOND BAR
GENERAL FUND OPERATING EXPENDITURE SUMMARY
Fiscal Year 2093-2014
Percentage of Total 30.36% 1.74% 10.22% 6.68% 41.33% 1.68% 7.98% 100.00%
Personnel
Operating
Professional
Contract
Capital
Department
Services
Supplies
Expenditures
Services
Services
Outlay
Transfers Total
Percentage
Community Administration
City Council
$125,210
$1,000
$40,400
$166,610
0.78%
City Attorney
320,000
. 320,000
1.50%
City Manager/Clerk
807,938,
1,500
190,190
126,000
-
1,125,628
5.27%
Finance
477,982
1,800
14,970
43,500
538,252
2.52%
Human Resources
246,082
3,000
38,539
2,000
289,621
1.35%
Information Systems
409,865
21,500
210,660
161,700
26,500
- "
830,225
3.88%
General Government
8,640
23,000
209,558
114,800
-
355,998
1.67%
Civic Center
73,263
29,250
299,994
1,500
-
75,000
479,007
2.24%
Public Information
299,429
19,700
_122,685
123,900
7,000
20,000
592,714
2.77%
Economic Development
103,871
1,500
200,000
12,000
317,371
1.48%
Law Enforcement'
4,000
2,000
5,906,736
5,912,736
27.66%
Community Volunteer Patrol
1,000
4,000
5,000
0.02%
CD Fire
7,500
-
7;500
0.04%
Animal Control
134,667
134,667
0.63%
Emergency Preparedness
9,500
15,640
35,500
-
60,640
0.28%
Transfers Out
1,705,831 1,705,831
7.98%
Community Development
Planning
521,184
2,850
18,520
106,500
-
649,054
3.04%
Building and Safety
118,112
1,000
3,300
360,488
482,900
2.26%
Neighborhood Improvement
235,132
800
12,300
.63,600
311,832
1.46%
Community Services -Admin
343,067
2,000
44,662
9,840
-
399,569
1.87%
Diamond Bar Center
396,419
47,300
125,255
0
285,015
252,300
1,106,289.
5.18%
Com Services -Park Operations
317,467
26,700
440,470
312,050
9,450
1,106,137
5.17%
Recreation Services
1,105,358
92,332
274,668
2,700
321,885
-
1,796,943
8.41%
Public Works -Admin
360,545
5,000
95,050
139,500
84,600
-
684,695
3.20%
Engineering
223,007
4,000
154,900
381,907
1.79%
Road Maintenance
317,403
79,000
16,500
40,000
795,000
3,000
1,250,903
5.85%
Landscape Maintenance
363,375
363,375
1.70%
GENERAL FUND TOTAL
$6,489,974
$372,232
$2,184,861
$1,427,440
$8,835,316
$359,750
$1,705,831 $21,375,404
100.00%
Percentage of Total 30.36% 1.74% 10.22% 6.68% 41.33% 1.68% 7.98% 100.00%
EXPENDITURE DETAIL
SECTION
&
DEPARTMENT
41
SH,
ON I _ �- ..
43
Department ® Legislative
City- Council
�
City Attorney
0 City Manager/City Clerk el
45
CITY 4F DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
LEGISLATIVE SERVICES
FY 2013-2014
Organization #: 001-4010 through 001-4030
PERSONNEL SERVICES
SUPPLIES
OPERATING EXPENDITURES
PROFESSIONAL SERVICES
CAPITAL OUTLAY
DEPARTMENT TOTAL
FY 2091-12
FY 2012.13
FY 2012-13
FY 2013-14
Actual
Adiusted
Projected
Adopted
1,143,203
921,596
901,986
933,148
3,234
2,500
1,500
2,500
201,750
87,090
69,990
230,590
319,659
354,000
250,500
446,000
0
0
0
0
$1,667,846 $1,365,106
DEPARTMENT INCLUDES:
City Council
City Attorney
City Manager/City Clerk's Office
$1,223,975
$166,610
320,000
1,125,628
t
$1,612,238
LEGISLATIVE SERVICES
City Attorney
19.9%
City Council
10.3%
City Mgr/City Clerk's Office
:.,. 69.8%
Total Department Expenditures - $1,612,238
46
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-2014
PERSONNEL SERVICES
40010
• Salaries
40020
Over -Time Wages
40030
Part Time Wages
40070
City Paid Benefits
40080
Retirement -
40083
Worker's Comp. Exp.
40084
ShortJLong Term Disability
40085-
Medicare
40090
Cafeteria Benefits
42335
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
OPERATING EXPENDITURES
42112
Photography
42115
Advertising
42125
Telephone
42130
Rental/Lease of Equipment
42200
Equipment Maintenance
42315
Membership & Hues
42320
Publications
42325
Meetings
42330
Travel -Conferences
42335
Travel"Mileage &Auto Allow
42340
Education & Training
42390
Elections
3,051
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted _ Projected Adopted -
750,239
648,260
634,760
651,623
260
1,500
500
1,500
557
-
_
-
9,322
11,850
8,050
12,852
224,040
110,086
108,800
111,066
8,680,
7,658
7,558
9,634
3,475
3,051
3,051
3,702
11,164
9,684
9,840
10,611
135,466
129,427
129,427
132,159
1,143,203
921,516
901,986
933,148
2,957
2,500
1,500
2,500
277
-
-
-
3,234
2,500
1,500
2,500.
-
500
-
500
4,594
8,000
8,000
8,000
6,053
5,700
5,700
5,700
789
1,700
1,000
1,700
513
-
150
-
3,010
3,800
1,600
3,300
4,816
7,450
5,000
7,450
4,088
1,000
3,000
1,000
28,680
28,000
16,000
28,000
28,036
28,940
28,940
28,940
479
2,000
500
1,000
120,632
-
100
145,000
201,750
87,090
69,990
230,590
44000 Professional Services
51,315
69,000
65,000
126,000
44020 Prof Svcs - General Legal
82,607
90,000
55,000
160,000
44021 Prof Svcs - Special Legal
10,651.
15,000
500
35,000
44023 Prof Svcs - Sp Lgl-Code Enf
175,086
180,000
130,000
125,000
TOTAL PROF SVCS
319,659
354,000
250,500
446,000
CAPITAL OUTLAY
46220 Furniture
DEPARTMENTTOTAL 1,667,846 1,365,106 1,223,976 1,612,238 ,
47
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2013-2014
DIVISION TITLE: CITY COUNCIL DIVISION NO. 4010
The City Council is the legislative and policy-making body for the City of Diamond Bar.
Five council members are elected at -large for four-year, overlapping terms of office.
The Council annually elects. one of its members to serve as Mayor. The Mayor presides
over all Council meetings and is the ceremonial head of the City for official functions.
As Diamond Bar's elected representatives, the City Council expresses the values of the
electorate in keeping pace with viable community needs and for establishing the quality
of municipal services in the urban environment. The Council determines service levels
and revenue obligations through the adoption of an annual budget; authorize_ s City
contracts and expenditures, establishes City service and operating policies; and adopts
such regulatory measures as may be necessary for the mutual protection of the
community.
Council members also represent the City on various intergovernmental organizations to
achieve governmental cooperation, legislation, and programs that are consistent with
the needs of the community.
PERSONNEL
City Council Members 5.0
ER
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-2014
SUPPLIES
41200
Operating Supplies
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013.14
TOTAL SUPPLIES
Actual
Adjusted
Projected
Adopted
PERSONNEL SERVICES
40010
Salaries
43,865
44,760
44,760
44,760
40070
City Paid Benefits
1,877
5,850
2,050
5,906
40080
Retirement
11,303
5,986
5,800
6,188
40083
Worker's Comp. Exp.
364
358
358.
358
40085
Medicare
891
'649
1,140
1,370
40090
Benefit Allotment
60,531
-63,627
63,627
66,627
42330
TOTAL PERSONNEL
118,831
121,230
117,735
125,210
SUPPLIES
41200
Operating Supplies
1,105
1,000
.1,000
1,000
TOTAL SUPPLIES
1,105
1,000
1,000
1,000
OPERATING EXPENDITURES
42112
Photography
-
500
-
500
42125
Telephone
2,543
2,700
2,700
2,700
42130
Rental/Lease of Equipment
789
1,700
1,000
1,700
42315
Membership & Dues
350
300
400
300
42320
Publications
25
200
-
200
42325
Meetings
1,365
1,000
1,000
1,000
42330
Travel -Conferences
8,850
16,000
10,000
16,000
42335
Travel -Mileage & Auto Allow
17,640
18,000
18,000
18,000
42340
Edudation & Training
250
-
-
-
TOTAL OPERATING EXP.
31,812
40,400
33,100
40,400
DIVISION TOTAL
151,748
162,630
151,835
166,610
49
TOTAL BUDGET
PERSONNEL SERVICES
CITY OF DIAMOND BAR
CITY COUNCIL (001-4010)
BUDGET DISCUSSION
FY13-14
$166,610
Personnel (40010-40093) Amount Budgeted: 125,210
City Council Members ($7461mo + Bene's) 5.00 CC
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 1,000
Misc Office Supplies 9,000
OPERATING EXPENDITURES
Photography (42112) Amount Budgeted: 500
. Council Photos 500
Telephone (42125) - Amount Budgeted: 2,700
Cell Phones (5@ $451mo plus minutes) 2,700
Rental/Lease of Equipment (42130) Amount Budgeted: - 1,700_.
Cable Modems 1,700
Membership & Dues (42315) Amount Budgeted: 300
ICSC 300
Publications (42320) Amount Budgeted: 200
CALPEEK 100
Misc 100
Meetings (42325) Amount Budgeted: 1,000
League, Chamber, Misc 1,000
Travel -Conferences (42330) Amount Budgeted: 16,000
League, LCCA, Nat[ League, SCAG, 96,000
Misc Sacramento trips, etc.
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 18,000
Auto Allowance - 3001mo X 5 18,000
Education & Training (42340) Amount Budgeted: -
50
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2013-20'14
DIVISION TITLE: CITY ATTORNEY DIVISION NO. 4020
The City Attorney acts as the City's legal counsel, prepares resolutions, ordinances and
agreements; and advises the City Council and staff on all legal matters relating to the
operation of the municipal government. This service is provided through a contract with
the law offices of Woodruff, Spradlin & Smart, APC.
In addition to the general legal services provided by Woodruff, Spradlin & Smart, the
City periodically has the need for legal service related to personnel issues and code
enforcement prosecution. The budgets for these services are contained withi in this
Division.
Under special legal circumstances, the City may be required or choose to contract with
another firm. These services which are required in addition to the standard City
Attorney contract are also included within this division.
Also included in this division is the budget for the City Prosecutor for issues related to
code enforcement.
PERSONNEL
Total Positions 0.00 ,
51
CITY OF DIAMOND DAA
FY 2011-12
FY 2012-13
FY 2012-13
ESTIMATED EXPENDITURES
r��ts30N, 4 C��y itkoFnyj; �,
EY 2013-201
, a;
Projected
Adopted
DIVISION TOTAL 268,344 285,000 . 185,500 320,000
53
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
Actual
Adjusted
Projected
Adopted
PROFESSIONAL SERVIGES
44020 Prof Svcs - General Legal
82,607
90,000
55,000
160,000
44021 Prof Svcs - Special Legal
10,651
15,000
500
35,000
44023 Prof Svcs - Sp Lgl Code Enf
175,086
180,000
130,000
125,000
TOTAL PROF SVGS
268,344
285,000
185,500
320,000
DIVISION TOTAL 268,344 285,000 . 185,500 320,000
53
TOTAL BUDGET
CITY OF DIAMOND BAR
CITY ATTORNEY (001-4020)
BUDGET DISCUSSION
FYI 3-14
$320,000
PROFESSIONAL. SERVICES
General Legal Svcs (44020) Amount Budgeted: 160,000
City Attorney 960,000
Special Legal Svcs (44021) Amount Budgeted: 35,000
Special Litigations 25,000
City Labor Attorney 10,000
Special Legal Svcs - Code Enf (44023) Amount Budgeted; 126,000
City Prosecutor, County Dist Atty, Misc. 125,000
54
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2013-2014
DIVISION TITLE: CITY MANAGER /. CLERK
DIVISION NO. 4030
The City Manager/City Clerk's Office budget provides for continued administrative
direction to all operating divisions in compliance with the City's Municipal Code. This
division is responsible for the execution of Council policy and the enforcement of all
laws and ordinances.
The City Manager, in concert with the City Council, establishes policy, provides
leadership and implements efficient and effective services. The City Manager is the
director, of all City personnel. As such, the Manager establishes, and maintains
appropriate controls to ensure that all operating departments adhere to Council and
legally mandated policies and regulations. Additionally the Manager is responsible for
the preparation and administration of the annual budget.
The City Clerk has the statutory duty to record the official minutes of all City Council
Meetings. The division maintains original resolutions and ordinances, is the responsible
for the management of all of the City records and is the custodian of the City seal. This
position also acts as the chief election officer for the City for municipal elections.
The City Clerk prepares all necessary documents for the City Council public hearings,
posts notices and copies of ordinances as required by law. The Clerk is also
responsible for the maintenance of the Municipal Code.
Administrative and clerical support to the City Council members is also provided through
the City Manager/City Clerk's office.
PERSONNEL
FULL TIME POSITIONS
City Manager
0.80
Assistant City Manager
0.90
Assistant to the City Manager
0.50
City Clerk
1.00
Sr. Management Analyst
0.50
Administrative Assistant
1.00
Senior Office Specialist
0.30
Total Positions 15.00
55
CITY OF DIAMOND. BAR
ESTIMATED EXPENDITURES
FY 2013-2014
OPERATING EXPENDITURES
42115
Advertising
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
42125
Telephone
Actual
Adjusted
Projected _
Adopted
PERSONNEL
SERVICES
513
-
150
-
40010
Salaries
706,374
603,500
590,000
606,863
40020
Over -Time Wages
260
1,600
500
1,500
40030
Part -Time Wages
557
-
-
-
40070
City Paid Benefits
7,445
6,000
6,000
6,946
40080
Retirement
212,737
104,100
103,000
104,878
40083
Worker's Camp. Exp.
8,316
7,300
7,200
9,276
40084
ShorULong Term Disability
3,475
3,051
3,051
3,702
40085
Medicare
10,273
9,035
8,700
9,241
40090
Benefit Allotment
74,935
65,800
65,800
65,532
Professional Services
TOTALPERSONNEL
.r
1,024,372
800;286
784,251
807,938
SUPPLIES
51,315
69;000
65,000
126,000
CAPITAL OUTLAY
41200
Operating Supplies
1,852
1,500
500
1,500
41300
Small Tools & Equipment
277
-
-
-
TOTAL SUPPLIES
2,129
1,500
500
1,500
OPERATING EXPENDITURES
42115
Advertising
4,594
8,000
8,000
8,000
42125
Telephone
3,510
3,000
3,000
3,000
42200
Equipment Maintenance
513
-
150
-
42315
Membership & Dues
2,660
3,500
1,200
3,000
42320
Publications
4,861
7,250
5,000
7,250
42325
Meetings
2,723
-
2,000
-
42330
Travel -Conferences
19,830
12,000
6,000
12,000
42335
Travel -Mileage & Auto Allow
10,396
10,940
10,940
10,940
42340
Education & Training
229
2,000
500
1,000
42390
Elections
120,632
-
100
145,000
TOTAL OPERATING EXP.
169,938
46,690
36,890
190,190
PROFESSIONAL SERVICES
44000
Professional Services
51,315
69,000
65,000
126,000
TOTAL PROF SVCS
51,315
69;000
65,000
126,000
CAPITAL OUTLAY
46200
Office Equipment
-
-
-
TOTAL CAPITAL OUTLAY
-
-
-
-
DIVISION TOTAL
1,247,754
917,476
886,641'
1,125,628
57
CITY OF DIAMOND BAR
CITY MANAGER I CLERK (00'1-4030)
BUDGET DISCUSSION
FYI44
TOTAL BUDGET $1,125,628
PERSONNEL SERVICES
Personnel (40010.40093) Amount Budgeted: . 807,938
City Manager
Asst. City Manager
Asst. to City Manager
City Clerk
Sr. Management Analyst
Administrative Assistant
Senior Office Specialist
SUPPLIES
0.80 FT
0.90 FT
0.50 FT
1.00 FT
0.50 FT
1.00 FT
0.30 FT
5.00 FT
Operating Supplies (41200) Amount Budgeted: 1,500
Misc Office Supplies 1,500
Small Tools & Equipment (41300) Amount Budgeted:
Misc Small Tools
OPERATING EXPENDITURES
Advertising (42115) Amount Budgeted: 8,000
Public hearing notices 8,000
Telephone (42125) Amount Budgeted: 3,000
Cell phones - CM, ACM, CC 3,000
Membership & Dues (42315) Amount Budgeted: 3,000
ICMA (3) CMIACMIATCM 3,000
SCAN NATOA (2) ACMICM
MMASC (4) ACMIATCMISMA (2)
SGVCMA
ICSC (1) CM
SGVACM
CCAC, IIMC, Natl NotaryAssn, Nat[
Parliamentarians
Publications (42320)
CA Public Sector Directory, Various
City Attorney's Handbook from LOCC
West Code Updates
Amount Budgeted:
Page 2
Meetings (42325) Amount Budgeted:
Various
750
2,500
4,000
7,250
Travel -Conferences (42330) Amount Budgeted: 12,000
CITY OF DIAMOND BAR
CITY MANAGER I CLERK (001-4030)
BUDGET DISCUSSION
EY13-14
Includes travel for City Mgr, ACM, MA 12,000
League, MMASC, CCCA, ICMA, ICSC, etc
League Election Conf., CCAC
Ann[ Conf., City Clerk's Annl Conf
Travel -Mileage & Auto Allow (42335)
Mise Mileage Reimbursements
CM Auto Allowance ($500/mo)
ACM Auto Allowance ($250/mo)
City Clerk Auto Allow ($120/mo)
Amount Budgeted:
500
6,000
3,000
1,440
10,940
Education & Training (42340)
Amount Budgeted:
1,000
1,000
Elections (42390)
Amount Budgeted:
145,000
County Consolidation Services
145,000
PROFESSIONAL SERVICES
,Professional Services (44000)
Amount Budgeted:
126,000
Minute Secretary - City Council Minutes
10,000
Lobbying Svcs - Gonsalves $3,000/mo
36,000
Municode Supplement
10,000
Election Services
5,000
Document Scanning System
50,000
Miscellaneous
15,000
CAPITAL OUTLAY
_
Miscellaneous
-
59
61
® Finance
Human Resources
® * Information Systems
® General Government
Civic Center
Public Informati®n
® Economic Development
63
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
Administration and Support
FY 2013-2014
Organization #: 001-4050 through 001-4096
6.4
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
Actual
Adjusted
Projected
Adopted
PERSONNEL SERVICES
$1,385,312
$1,394,790
$1,375,550
$1,619,132
SUPPLIES
73,374
104,600
87,300
98,250
OPERATING EXPENDITURES
1,040,807
946,428
879,532
897,906
PROFESSIONAL SERVICES
554,511
659,900
537,100
647,400
CONTRACT SERVICES
536,087
114,013
62,400
45,500
CAPITAL OUTLAY
3,538,087
974,056
545,376
95,000
DEPARTMENT TOTAL
$7,128,178
4,193,787
$3,487,258
$3,403,188
DEPARTMENT INCLUDES:
Finance
$538,252
Human Resources
289,621
Information Systems
830,225
General Government
355,998
Civic Center
479,007
Public Information
592,714
Economic Development
317,371
6.4
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
EY 2013-2014
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare/Social Security
40086
Post Retirement Benefits
40090
Benefit Allotment
40093
Benefit Adm/Unemployment
6,220
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
41400 Promotional Supplies
TOTAL SUPPLIES
FY 2011-12 FY 201.2-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted
911,797
991,904
985,624
1,173,817
12,322
12,000
12,025
9,000
11,122
14,102
13,542
16,901
289,930
168,777
164,112
202,859
13,337
14,881
13,282
16,436
5,026
6,220
5,965
7,160
13,200
14,382
14,590
17,855
7,612
8,640
8,190
8,640
115,706
130,384
130,220
166,464
5,360
33,500
28,000
-
1,385,312
1,394,790
1,375, 550
1,619,132-
57,736
79,500
64,500
72,500
1,492
1,300
1,500
7,250
14,146
23,800
21,300.
18,500
73,374
104,600
87,300
98,250
OPERATING EXPENDITURES
42100
Photocopying
42110
Printing
42112
Photography
42113
Engraving Svcs
42115
Advertising
42120
Postage
42121
Mailing Services
42125
Telephone
42126
Utilties
42128
Banking Charges
42129
Banking Chgs-LOC Fees
42130
Rental/Lease of Equipment
42140
Rental/Lease of Real Prop
•42200
Equipment Maintenance
42205
Computer Maintenance {
42210
Maint, of Grounds/Bldgs
42310
Fuel
42315
Membership & hues
42320
Publications
42325
Meetings
42330
Travel-Conferences/Researcf
42335
Travel -Mileage & Auto Allow
42340
Education & Training
42341
Employee Tuition Reimb
42345
Pre -Employment Screening
42346
Misc Employee Benefits
42347
Employee Recognition Pgm
42395
Misc Expenditures
47160
Bad Debt Expense
194,175
TOTAL OPERATING EXP,
14,562
12,000
12,000
12,000
33,384
28,100
29,000
41,000
265
1,100
1,100
1,100
727
2,000
1,000
2,000
42,199
32,100
32,100
36,500
84,686
78,950
72,450
82,950
41
-
500
-
40,083
40,000
41,000
41,359
92,906
171,200
130,000
126,000
10,378
10,500
10, 500
20,100
58,627
-
-
-
1,440
3,600
1,500
500
202,986
52,500
52,500
24,908
12,705
7,000
8,000
8,000
151,209
194,475
194,000
194,175
183,948
157,608
169,000
172,694
3,035
3,500
2,000
3,500
46,574
48,700
45,732
54,195
2,832
2,940
1,500 •
2,500
14,834
38,410
37,500
22,010
10,473
13,50D
9,000
13,500
7,155
9,320
9,100
9,790
3,832
25,025
11,000
16,825
25
6.000
-
3,000
7,331
4,500
7,500
7,000
1,389
1,200
1,300
1,300
985
2,000
250
1,000
(694)
12,890
-
-
1,040,807
946,428
879,532
897,906
65
PROFESSIONAL SERVICES
44000 ,
Professional Services
479,892
562,900
450,100
548,700
44010
Prof Svcs-Acctg & Auditing
29,964
46,000
35,000
47,500
44030
Prof Svcs -Data Processing
44,655
51,000
52,000
51,200
TOTAL PROF SVCS
554,511
659,900
537,100
647,400
CONTRACT SERVICES
45000
Contract Services
536,087
114,013
62,400
45,500
TOTAL CONTRACT SVCS.
536,087
114,013
62,400
45,500
CAPITAL
OUTLAY
46200
Office Equipment -
-
500
500
-
46220
FurnUe/Fixtures
783,479
275,005
159,049
10,000
46230
Computer Equip -Hardware
(84,184)
354,000
354,000
-
46235
Computer Equip -Software
180
1,000
1,000
-
46250
Misc Equipment
535
7,000
7,060
20,000
46310
Bldg Improvements -Civic Ctr
2,838,077
336,551
23,767
46410
Capital improvements
-
-
-
65,000
3,538,087
974,056
545,376
95,000
DEPARTMENT TOTAL
$7,128,178
$4,193,767
$3,487,258
$3,403,188
W.
DIVISION TITLE: FINANCE
W081 03 sll•iN --J-11 19,
ACTIVITY COMMENTARY
2013-20'14
DIVISION NO. 4050
The Finance Division provides accounting control over assets, revenues, receivables
and maintains budgetary control over all City funds: This department is responsible for
the proper receipt, custody and disbursement of all City funds.
The Finance Division processes all financial transactions of.the City. Specific activities
include accounts payable, cash receipts, payroll, fixed assets, budget maintenance,
audits, financial reporting, and the refinements and maintenance of the general
accounting system.
The Finance Division is also responsible for the safety, liquidity and maximization of the
yields of the City's financial resources.
fn conjunction with the payroll function, the Finance Division is responsible for the
administration of the personnel function. This includes benefit administration, personnel
review and salary adjustments.
PERSONNEL
FULL TIME POSITIONS
Finance Director 0.85
Sr. Accountant 0.05
Accountant 1.00
Accounting Tech 1.20
Total Positions 4.00
67
CiTTOF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-2014
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
ShorULong Term Disability
40085
Medicare
40090
Benefit Allotment
2,140
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted
214,855
267,514
274,996
348,510
830
1,000
1,000
1,500
3,226
3,962
3,625
5,245
70,423
44,718
43,345
60,230
1,767
2,140
2,206
2,788
1,290
1,632
1,572
2,126
3,054
3,879
4,087
5,576
32,262
37,368
37,368
52,008
327,707
362,213
368,199
477,982
1,782
1,500
1,000
1,500
-
300
-
300
1,782
1,800
1, 00.0
1,800
OPERATING EXPENDITURES
42110
Printing
1,272
1,500
1,000
2,000
42125
Telephone
303
520
520
520
42315
Membership& Dues
892
1,200
500
g00
42320
Publications
-
200
-
200
42325
Meetings
-
450
100
250
42330
Travel -Conferences
670
4,000
2,500
4,000
42335
Travel -Mileage & Auto Allow
1,965
3,300
3,300
3,300
42340
Education & Training -
1,820
2,000
2,000
3,800
TOTAL OPERATING EXP.
6,922
13,170
9,920
14,970
PROFESSIONAL SERVICES
44000
Professional Services
71,715
37,500
31,500
11,000
44010
Prof Svcs-Acctg &Auditing
21,750
25,000
25,000
32,500
TOTAL PROF SVCS
93,465
62,500
56,500
43,500
DIVISION TOTAL 429,876 439,683 435,619 538,252
CITY OF DIAMOND BAR
FINANCE DIVISION (001-4050)
BUDGET DISCUSSION
. FY 13-14
TOTAL BUDGET $538,2152
PERSONNEL. SERVICES
Personnel (40010-40093)
Full Time
Finance Director
Senior Accountant
Accountant I
Accounting Technician
SUPPLIES
Amount Budgeted:
0.85 FT
0.95 FT
1.00 FT
1.20 FT
4.00 FT
477,952
Operating Supplies (41200) Amount Budgeted: 1,500
Miscellaneous Office Supplies 1,500
Small Tools and Equipment (41300) Amount Budgeted: 300
Miscellaneous 300
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 2,000
Printing of Forms & CAFR 500.
Printing of Budget 750
Printing of Checks & Forms 750
Telephone (42125) Amount Budgeted: 520
Cell Phone Allow - Fin Director 520
Membership &.Dues (42315) Amount Budgeted: 900
GFOA 600
CMTA 150
CSMFO 150
Publications (42320) Amount Budgeted: 200
FLSA Publications, GFOA Publications, 100
GASB Info 100
Meetings (42325) Amount Budgeted: 250
Misc - CSMFO, etc. 254
Travel -Conferences (42330) Amount Budgeted: 4,000
GFOA - Location TBD 1,000
CSMFO 1,000
CMTA 1,000
CaIPERS 7,000
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,300
Misc 300
Auto Allowance - Finance Director 3,000
Education& Training (42340) Amount Budgeted: 3,800
CaIPERS Training 500
Diehl Evans Payroll Tax Class 500
GASB Update 300
CMTA Training 500
Pentamation Budget Module Training 2,000
70
71
CITY OF DIAMOND BAR
FINANCE DIVISION (001-4050)
BUDGET DISCUSSION
FY 13-14
Page 2
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted:
11,000
CAFR Info
500
GFOA Award. Program
500
Finance Special Pro}ects.
_
10,000 _
Prof Svcs-Acctg & Auditing (44010)
Amount Budgeted:
32,500
Audit Contract
25,000
Deferred Compensation Fiduciary Consultant
7,500
71
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2013-20'14
DIVISION TITLE: HUMAN RESOURCES DIVISION NO, 4080
The Human Resources Division provides for the management of personnel services.
Primary functions include the development, modification and management of all
employee recruitment, classifications, compensation, education/training and employee
relations. Some of these functions are further enhanced and/or developed through the
City's Employee Relations Committee (ERC) which serves as an advisory board to the
City Manager on administrative matters that impact the workforce. It is the mission of
the ERC to promote a healthy work environment for the employees of the City of
Diamond Bar by creating and supporting a calendar of educational, social, and
community building events to better connect employees within the civic community and
the wider community, to nurture positive relations between all employees, and to
stimulate continuous growth in the sense of well-being of the City of Diamond Bar work
force.
PERSONNEL
FULL TIME PERSONNEL
Assistant City Manager 0.05
Human Resources Manager 1.00
Human Resources Technician 1.00
Total Positions .2.05
72
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-2014
DIVISION TOTAL 191,358 272,113 235,343 289,621
73
t
FY 2011-12
'FY 2012-13
FY 2012-13
FY 2013-14
Actual
Adjusted
Projected
Adopted
PERSONNEL SERVICES
40010
Salaries
105,625
129,400
129,400
180,095
40020
Over Time Wages
48
-
-
-
40070
City Paid Benefits
1,045
2,374
2,374
2,755
40080
Retirement
40,339
22,633
22,633
31,124
40083
Worker's Comp. Exp.
982
1,141
1,141
1,548
40084
Short/Long Term Disability
478
789
789
1,099
40085
Medicare
1,511
1,876
1,876
2,761
40090
Benefit Allotment
12,231
20,020
20,020
26,700
40093
Benefits Administration
3,441
33,500
28,000
-
TOTAL PERSONNEL
165,700
211,733
206,233
246,082
SUPPLIES
41200
Operating Supplies
495
1,000
2,000
2,000
41400
Promotional Supplies
1,269
1,500
-
1,000
TOTAL SUPPLIES
1,764
2,500
2,000
3,000
OPERATING EXPENDITURES
42110
Printing
-
600
-
500
42115
Advertising
3,800
3,000
3,000
3,000
42125
Telephone
360
360
360
519
42315
Membership & Dues
319
5,000
4,000
5,480
42320
Publications
973
1,000
500
750
42325
Meetings
354
1,700
1,200
1,500
42330
Travel -Conferences
1,426
2,800
-
2,800
42335
Travel-Mileage/Auto Allow
720
1,220
1,000
1,690
42340
Education & Training
-
20,000
6,000
10,000
42341
EmployeeTuition'Reimb
25
6,000
-
3,000
42345
Pre -Employment Screening
7,331
4,500
7,500
7,000
42346
Misc Employee Benefits
1,389
1,200
1,300
1,300
42347
Employee Recognition Prgm.
985
2,000
250
1,000
TOTAL OPERATING EXP.
17,682
49,380
25,110
38,639
PROFESSIONAL SERVICES
44000
Professional Services
6,212
8,500
2,000
2,000
TOTAL PROF SVCS
6,212
8,500
2,000
2,000
DIVISION TOTAL 191,358 272,113 235,343 289,621
73
CITY OF DIAMOND BAR
HUMAN RESOURCES DIVISION (001-4060)
BUDGET DISCUSSION
FY13-14
TOTAL BUDGET $289,621
PERSONNEL SERVICES
Personnel (40010 40095) Amount Budgeted: 246,082
Full Time
Asst. City Manager 0.05 FT
Human Resources Manager 9.00 FT
Human Resources Technician 1.00 FT
2,05 FT
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 2,000
Miscellaneous office supplies 2,000
Promotional Items (41400) Amount Budgeted: 1,000
Employee Recognition Program _
certificates, plaques, watches, service pins,
pen sets, etc 1,000
OPERATING EXPENDITURES
Printing (42910) Amount Budgeted: 500
Personnel Rules & Regulations
Re -printing and update 500
Advertising (42115) Amount Budgeted: 3,000
Employment Advertising 3,000
Telephone (42125) Amount Budgeted: 519
Cell Phone - HR Mgr ($43.251mo) 519
Membership & Dues (42315) Amount Budgeted: 5,480
LCW - ERC (Consortium Membership).
4,500
SCPMA
100
PELRAC/NPERLA
200
SHRM
780
SCPLRC (Agency membership)
100
IPMA HR
400
Publications (42320) Amount Budgeted:
750
JJ Keller & Associates (Labor Law Posters)
500
Top Health Wellness Publications
.250
Meetings (42325) Amount Budgeted:
1,500
Quarterly Employee Training Meetings
1,000
Interview'Panels
500
74
CITY OF DIAMOND BAR
HUMAN RESOURCES DIVISION (001-4060)
BUDGET DISCUSSION
FY13-14
Page 2
Travel -Conferences (42330)
Amount Budgeted: 2,800 _
CALPELRA Annual Conference
1,500
LCW Annual Conference
500
CalPERS Annual Conference
600
SCPMA Annaul Conference
200
Travel-Mileage/Auto Allowance (42335) Amount Budgeted: 1,690
Auto Allowance - HR Manager ($1201mo) 1,440
Mila a Reimbursement -HR Technician 250
cation 6, l raining (4234x) Amount Budgeted: 10,000
Mandatory Harassment Training, General
Training, Customer Service/Front Counter
Training, FLSA Training, Workplace
Violence, CITYWIDE TRAINING 10,000
Employee Tuition Reimbursement (42341) Amount Budgeted: 3,000
Citywide Account ($1,500/Employee)
Estimated Participation: 2 Employees 3,000
Pre-employment Screening (42345) Amount Budgeted: 7,000
Llve Scan (Fingerprinting) 1,000
Fingerprinting for Contract Class Instructors 1,000
Pre -Employment Physicals 5,000
Regular Staff
Recreation Part Time Staff
Park Maint Pari Time Staff
Mise Employee Benefits (42346) Amount Budgeted:
Section 125 Benefits -Admin Charges
11300
1,300
Employee Recognition Program (42347) Amount Budgeted:
1,000
Employee Appreciation Event/Recognition
Program
1,000
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted:
2,000
Bilingual Pay Testing Svcs
500
Background Investigations
500
Temp Clerical Svcs - various departments
1,000
75
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
20'132014
DIVISION TITLE: INFORMATION SYSTEMS DIVISION NO. 4070
The Information Systems division provides ongoing technical and software support to all
the departments of the,City.
The Division is also responsible for the enhancement and managing the City's
information technology activities including the evaluation, procurement, and
maintenance of computer/network systems and software.
This fiscal year, the division will continue to provide Geographical Information Systems
(GIS) Solutions and Support to the City's staff and the: residents including the web using
E -Government technologies.
PERSONNEL
FULL TIME PERSONNEL
Info Systems Director 0.85
Network/Systems Admin 0.95
IS Support Tech 0.90
Total Positions 2.70
76
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013»2014
OPERATING EXPENDITURES
42125
Telephone
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
42205
Computer Maintenance
Actual
Adjusted
Projected
Adopted
PERSONNEL
SERVICES
119,048
163,50.0
163,500
_
40010
Salaries
304,698
301,260
301,260
305,777
40020
Over -Time Wages
3,975
1,500
1,500
1,500
40070
City Paid Benefits
2,989
3,593
3,593
3,627
40080
Retirement
93,189
50,359
50,359
52,844
40083
Worker's Comp. Exp,
4,654
4,435
4,43.5
4,502
40084
Short/LongTerm, Disability.
1,656
1,838
1',838
1,865
40085
Medicare
4,369
4,368
4,368
4,434
40090
Benefit Allotment
33,109
33,696
33,696
35,316
TOTAL PERSONNEL
448,639
401,049
401,049
409,865
SUPPLIES
767,406
1,175,759
1,175,741
830,225
41200 .
Operating Supplies
12,637
17,500
17,000
18,250
41300-
Small Tools & Equipment
992
1,000
1,500
3,250
TOTAL SUPPLIES
13,629
18,500
18,500
21,500
OPERATING EXPENDITURES
42125
Telephone
3,828
2,400
3,400
3,500
42205
Computer Maintenance
151,209
194,475
194,400
194,175
42210
Maint of GroundslBuildings
119,048
163,50.0
163,500
_
42315
Membership & Dues
1,698
1,660
1,792
1,800
42320
Publications
797
390
-
200
42325
Meetings
1,139
1,260
1,200
1,260
42330
Travel -Conferences
3,270
4,200
4,000
4,000
42335
Travel -Mileage & Auto Allow
3,000
3,200
3,200
3,200
42340
Education & Training
2,012
2,525
2,500
2,525
Computer Equip -Software
TOTAL OPERATING EXP.
166,953
210,110
210,092
210,660
PROFESSIONAL SERVICES
44000
Professional Services
74,393
112,500
111,500
110,500
44030
Prof Svcs -Data Processing
44,655
51,000
52,000
51,200
TOTAL PROF SVCS
119,048
163,50.0
163,500
161,700
CONTRACT SERVICES
45000
Contract Services
17,155
26,600
26,600
26,500
TOTAL CONTRACT SVCS,
17,155
26,600
26,600
26,500
CAPITAL
OUTLAY
46220
Office Equipment -Furniture
-
500
500
-
46230
Computer Equip -Hardware
1,267
354,000
354,000
-
46235
Computer Equip -Software
180
1,000
1,000
-
46250
Misc. Equipment
535
500
500
-
1,982
356,000
356,000
-
DIVISION TOTAL
767,406
1,175,759
1,175,741
830,225
77
CITY OF DIAMOND BAR
INFORMATION SYSTEMS (4070)
BUDGET DISCUSSION
FY 13-14 '
TOTAL BUDGET 830,225
PERSONNEL SERVICES
Personnel (40010-40093)
Full Time:
Info Systems Director
NetworklSystems Administrator
IS Support Technician
SUPPLIES
Amount Budgeted:
0.85 FT
0.95 FT
0,90 FT
2.7'0 FT _
409,865
Supplies (41200)
Amount Budgeted: 18,250
Office Supplies
1,000
Toner for Printers
15,500
Ultrium Tapes & Cleaning Tapes
500
Mixed Transfer Media
250
Misc Software
1,000
Small Tools & Equipment (41300) Amount Budgeted:
3,250
Departmental Cable/Network Tools
250
Water Monitoring for around AC units & Fire Suppression
7,350
Spare Computer Parts
1,000
Health or Safety Ergonomic Devices .
1,000
Misc Furniture (Cabinets, shelves, etc.)
500
Misc Equipment
500
OPERATING EXPENDITURES
Telephone (42125) Amount Budgeted: 3,500
Wireless cards (Remote Access & Support) (2) 1,100
Cell Telephone reimbursement (2) 2,400
Computer Maintenance (42205) Amount Budgeted: 194,175
Software Maintenance:
Departmental Applications
Municipal Software (CityView-Dev. Svcs w/Portal)
24,500
Finance - Pentamation - PLUS and GRS
32,250
Document Imaging - Fortis (CM)
7,350
Recreation -Vermont Systems RecTrac
5,250
Scala (DB`fV3, Klosk)
0
Pagemaker, Illustrator, Photoshop, etc.
1,500
Micro -paver, Mr, Sid, Time Tracker
600
City Clerk- FastTrack (ggone software)
600
E -Government
Verisign SSL certs (renewal 3 sites x2 domains)
6,000
eEye (Secure IIS) (3 Sites)
1,000
Domain Name Registration (WWW domains -4)
200
Domain Name Registration (.Gov Domain)
125
Domain Names (DBC - New)
200
Parcel Quest
1,250
WebTrends
700
DataQuick
2,700
GIS Maintenance (ESRI - 40% in Fund 113)
7,200
78
CITY OF DIAMOND BAR
INFORMATION SYSTEMS (41170)
BUDGET DISCUSSION
FY 13-14
Telephone
Message on Hold Recordings
Network/Utilities
Microsoft Annual Enterprise Software Agreement
TracklT (Knowledge Base & Maint)
TracklT (Deploy)
eEye (IRIS)
Anixis (LEAF)
GFI Languard
Disk Defragmentation (Workstations)
Server and Desktop Imaging software
Symantec BackupExec
Diskeeper Maintenance (Servers)
Orion Solarwinds Engineer (1yr Maint.)
Altima (NetZoom)
Trendmicro Anti -Virus (e-mail)
Barracuda -Annual Software Maint
Symantec Recovery Server (25 Servers)
GovIS (Contract Mgmt Software)
Retina -Annual Maint.
M86- Wet) Management & Reporting (SW)
M86 - Web Marshal
Automate - Annual Maint
Hardware Maintenance:
Cisco Network Equipment (part in 11 B)
F5 -VPN
FATPipe - Load Balancers
Barracuda (HW Maint.)
Hewlett Packard Tape Libraries (Qty. 2)
Fluke Annual Maint
M86 R3000 - HW (2)
HP Server Extended Support (Servers)
Hewlett Packard' IP Console (2)
1".000
21,500
3,000
700
300
200
1,250
1,000
1,350
7,100
1,500
1,300
400
2,500
2,000
4,200
3,000
2,500
2,800
2,500
1,200
19,500
2,500
4,000
2,500
7,500
1.250
1,000
2,200
1,000
Membership and Dues (42315) Amount Budgeted:
11800
MISAC (ACM, Dir, Network Engr.)
750
MISAC (Best Practices Department Review)
150
ISC2 & Information Systems Security Assoc (ISSA)
175
.Computer Security Institute
175
IEEE
195
ASIS (Information Security)
120
ISACA
125
PMI (Management)
110
Publications (42320) Amount Budgeted: 200
Windows IT Security Newsletter 200
Meetings (42325) Amount Budgeted: 11260
City Staff Training (4 to 6 Events Per Year) 660
GIS - Monthly Meetings 300
MISAC - Monthly Meeting 300
79
CITY OF DIAMOND BAR
INFORMATION SYSTEMS (4070)
BUDGET DISCUSSION
FY 13-14
Page 3
Travel -Conferences (42330) Amount Budgeted:
4,000
MISAC Annual Conference (1)
1,400
RSA Security Conference (1)
1,000
GTC West (1)
600
ESRI - Users conference (1)
1,000
Travel - Mileage & Auto Allowance (42335) Amount Budgeted:
3,200
Auto Allowance - IS Director
3,000
Misc Mileage costs for IS Tech's
200
Education and Training (42340) Amount Budgeted:
2,525
On -Line Microsoft Training (TALO Annual Subscription)
525
MicrosoftlPrometric Education/Exam Vouchers
1,250
CiscolPearsonVue Education/Exam Vouchers
750
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted:
110,500
Microsoft Support
2,500
CityView Consulting (Go -Live)
65,000
GIS Consulting (Comdyn)
31,000
Network Engineering & Security Consulting (ComDyn)
12,000
Prof Svcs - Data Processing (44030) Amount Budgeted:
59,200
TelePaciflc (7 MB Data Line - Source 1)
10,500
Time Warner (10M Data line - Source 2)
15,500
Gov Partners Hosting
10,500
Web Off -Site Hosting
2,200
Internet Streaming Svcs (Granicus)
12,500
CONTRACT SERVICES
Contract Services (45000) Amount Budgeted:
26,500
Service Contract - Printers PM Service (City Wide)
10,000
123Stat (Webtrac monitoring)
1,500
McAfee Hacker Safe Security testing
2,000
Off Site Storage of Backup Tapes
9,000
ESRI - Online GIS Data Services
1,000
Phone System Support & Maint
3,000
CAPITAL OUTLAY
-
Misc
-
1]
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2013-2014
DIVISION TITLE: GENERAL GOVERNMENT DIVISION NO. 4090
This division provides funds for the operating, rental and general operation of City Hall.
Included in this are items which cannot be specifically identified as one division's
expenditure, such as utilities, duplicating, postage, etc. This division provides for the
purchase of general office furniture and equipment.
PERSONNEL
Total Positions 0.00
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-201€
FY 201142 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted
PERSONNEL SERVICES
40086 Post Retirement Benefits 7,512 8,640 8,190 8,640
40093 Benefits Adm/Unemploymt 1,919 - - -
TOTAL PERSONNEL 9,431 8,640 8,190 8,640
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
41400 Promotional Supplies
TOTAL SUPPLIES
OPERATING EXPENDITURES
42100
Photocopying
42110
. Printing
42113
Engraving Svcs
42120
Postage
42121
Mailing Services
42125
Telephone
42128
Banking Charges
42129
Banking Chgs-Band Fees
42130
Rental/Lease of Equipment
42140
Rental/Lease of Real Prop
42200
Equipment Maintenance
42210
Maint, of Grounds/Bldgs
42310
Fuel
42315
Membership & Dues
42320
Publications
42325
Meetings
42395
Miso Expenditures
47160
Bad Debt Expense
35,000
TOTAL OPERATING EXP.
18,471
20,000
15,000
19,000
500
-
159,404
-
2,501
4,000
3,000
4,000
21,472
24,000
18,000
23,000
14,562
12,000
12,000
12,000
11,415
10,000
12,000
12,000
727
2,000
1,000
2,000
36,566
28,500
22,000
28,500
41
-
500
-
34,111
35,000
35,000
35,000
10,378
10,500
10,500
20,100
58,627
-
-
-
1,440
3,800
1,500
500
202,986
52,500
52,500
24,908
12,705
7,000
8,000
81000
6,859
4,525
5,000
-
3,035
3,500
2,000
3,500
42,115
37,550
37,550
42,700
949
1,350
1,000
1,350
13,341
35,000
35,000
19,000
(694)
-
-
-
12,890
-
462,073
243,225
235,550
209,558
PROFESSIONAL SERVICES
44000 professional Services
159,404
118,800
100,000
99,800
44010 Prof Svcs-Acctg & Auditing
8,214
21,000
- 10,000-
15 -,000 -
TOTAL PROF SVGS
167,618
139,800
110,000
114,800
CAPITAL OUTLAY
46250 Misc Equipment
500
560
-
-
500
560
-
DIVISION TOTAL
660,594
416,165
372,300
355,998
MK
CITY OF DIAMOND BAR
GENERAL GOVERNMENT (001-4090)
BUDGET DISCUSSION
FY13-14
TOTAL BUDGET $355,998
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 8,640
Health Benefit - Retiree Medical ($1201Mo-6 Retirees) 8,640
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 19,000
General Supply Room Supplies 8,000
Copy Paper 8,000
Kitchen 3,000
Small Tools & Equipment (41300) Amount Budgeted:
Misc
Promotional Supplies (41400) Amount Budgeted: 4,000
City Pins 2,000
City Tiles 2,000
OPERATING EXPENDITURES
Photocopying (42100) Amount Budgeted: 12,000
Xerox copy charges 12,000
Jing (42110) Amount Budgeted: 12,000
Printing of stationery, envelopes, 12,000
Blueprint Reproduction
Engraving Svcs (42113) Amount Budgeted: 2,000
Engraving of tiles, plaques etc 2,000
Postage (42120) Amount Budgeted: 28,500
City-wide postage charges including Fed -Ex 28,500
Mailing Services (42121) Amount Budgeted: -
Special City wide mailings -
elephone (42125) Amount Budgeted: 35,000
City Hall Phones 35,000
Banking Charges (42128) Amount Budgeted: 20,100
Banking Fees 10,500
Cash Safes - DB Center & City Hall 9,600
Rentalll-ease of Equipment (42130) Amount Budgeted: 500
Water/Coffee Equipment 500
Rental/Lease of Real Prop (42140) Amount Budgeted: 24,908
Storage Unit Rents
AQMD Facilities Lease 24,908
($2,0501mo. for 6 mos., $2,101.25fmo for 6 mos.)
84
CITY OF DIAMOND BAR
GENERAL GOVERNMENT (001-4090)
BUDGET DISCUSSION
FY13-14
Page 2
Equipment Maintenance (42200) Amount Budgeted: 8,000
Pool Cars 3,000
Blueprint Machine Maintenance 2,000
Office Equipment Maintenance 3,000
Maint. of Grounds/Bldgs (42210) Amount Budgeted:
Live Plants (Annual Cost - Moved to Civic Center)
Fuel (42310) Amount Budgeted: 3,500
Pool Vehicles 3,500
Membership & Dues (42315)
Amount Budgeted: 42,700
League of California Cities
15,500
-CCCA
. 3,700
SGVCOG
5,000
NLC
4,500
SCAG
5,000
Four Corners Coalition
5,000
WCCA
2,000
Misc
2,000
Note:SGVCQG total dues are $23,150 (GF -$5,000, AQMD - $7,000, Prop C -$11,150)
Publications (42320) Amount Budgeted: 1,350
Mise 1,000
Newspapers 350
Meetings (42325) Amount Budgeted: 19,000
Supplies for City council rngetings, task force mtgs 5,000
Delegations 1,000
Legislative Dinners 1,000
Contract Cities 10,000
Misc Meetings 2,000
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 99,800
Property Tax Admin - LA County 55,000
AV Svcs- City Council Meetings 5,000
Bank Courier Services 4,800
Misc 25,000
Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 15,000
Sales Tax & Transfer Tax Auditing Svcs, 15,000
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted: -
Misc
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2012-2013
DIVISION TITLE: CIVIC CENTER DIVISION NO. 4093
The Civic Center Division has been set up to account for expenditures related to the
operation of the new building. This includes the budget for the utilities, maintenance
and salaries related to Doth City Hall and the new County Library.
PERSONNEL
FULL TIME PERSONNEL
Senior Maint Worker 1.00
Total Positions 1.00
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-2014
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085 '
Medicare
40090
Benefit Allotment
288
TOTAL PERSONNEL
.SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equip
TOTAL SUPPLIES
OPERATING EXPENDITURES
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted
- 26,350
25,000
47,237
-1,000
1,000
1,000
- 650
650
1,244
- 1,880
1,775.
8,164
- 916
700
1,417
- 166
166
288
- 382
382
713
- 8,010
8,010
13,200
- 39,354
37,683
73,263
17,617 32,000
22,000
27,000
- -
-
2,250
17,617 32,000
22,000
29,250
42125
Telephone
962
1,200
1,200
1,300
42126
Utilities
92,906
171,200
130,000
126,000
42210
Maint, of Grounds/Bldgs
177,089
153,083
164,000
172,694
TOTAL OPERATING EXP.
270,957
325,483
295,200
299,994
PROFESSIONAL SERVICES
44000
Professional Services
2,235
23,500
23,500
1,500
TOTAL PROF SVCS
2,235
23,500
23,500
1,500
CONTRACT SERVICES
45000
Contract Services
474,672
53,113
1,500
-
45300
CS -Community Svcs
32,260
13,600
13,800
-
TOTAL CONTRACT SVCS.
506,932
66,913
15,300
-
CAPITAL OUTLAY
46220
Furniture/Fixtures/Tele
783,479
275,005
159,049
10,000
46230
Computer Equip -Hardware
(85,451)
-
-
-
46310
Building Improvements
2,838,077
336,551
23,767
-
46410
- Capital- Improvements
_._.____.._._...._._._.._.._..._...__...-
-.......____
_._----._.....�_...._...._......_..._....__.-
65,000-----
3,535,105
611,556
182,816
75,000
DIVISION TOTAL
4,333,846 1,098,806 576,499 479,007
87
CITY OF DIAMOND BAR
CIVIC CENTER (001-4093)
BUDGET DISCUSSION
FY13-14
TOTAL. BUDGET $479,007
PERSONNEL SERVICES
Personnel (40010.40093) Amount Budgeted: 73,263
Full Time:
Senior Maintenance Worker 1.00 FT
Over -Time Wages Amount Budgeted: 1,000
OPERATING EXPENDITURES
172,694
Operating Supplies (41200)
Amount Budgeted: 27,000
Cleaning/Restroom Supplies
13,150
Electrical/Lighting Supplies
4,000
Hardware Supplies
4,000
Painting Supplies
1,000
Glass Repair
1,000
Staff Work Boots
360
Replacement Flags -- every 3 months
3,500
Small Tools & Equipment (41300) Amount Budgeted: 2,250
Extractor for Carpet & Furniture 1,000
Training Tables for Windmill Room 1,250
Telephone (42125) 1,300
Verizon 1,300
Utilities (42126) Amount Budgeted: 126,000
Electricity -- $9,0001mo 108,000
Water -- $600/mo 7,200
Gas - $900/mo 10,800
Maint. Grounds/Bldgs (42210) Amount Budgeted:
172,694
Building Maintenance Contract
78,000
1st Floor 6 days/wk @ $18001mo
21,600
2nd Floor 5 dayslwk @ $16001mo
19,200
Full Time Porter 6 days/wk @ $31001mo
37,200
Gateway. Corporate Center Association Dues
21,410
Elevator Inspections/Repairs
10,000
Landscape Maintenance Contract
12,300
HVAC Maintenance and Repair
14,684
Clima-Tech (Server Room HVAC Service)
5,000
Trane (Tracer Control Service)
4,064
Trane (HVAC Equipment Service)
5,120
Stanley Louis (Boiler Service)
500
Carpet Cleaning (Quarterly) --1st & 2nd Floor
16,900
Electrical Services
1,000
Indoor Plant Maintenance -1st & 2nd Floors
6,500
Pest Control Services
2,300
Roofing Maintenance/Service
1,000
Security/Panic Button Monitoring Service
1,500
Parking Lot Lighting Monthly Maintenance
1,500
Pressure Washing Service
500
Doors, Locks, & Keys
500
Backflow Inspections/Repairs
500
Window Washing
3,100
Plumbing Services
1,000
CITY OF DIAMOND BAR
CIVIC CENTER (001-4093)
BUDGET DISCUSSION
FY13-14
Page 2
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted; 1,500
Annual Server Room Flreliest 1,500
CAPITAL OUTLAY
Furniture/Fixtures (46220) Amount Budgeted: 70,000
Furniture, Fixtures, & Equipment — Blinds For south facing offices 10,000
Capital Improvements (46410) Amount Budgeted: 65,000
Emergency Generator Housing 65,000
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
20'13-2014
DIVISION TITLE: PUBLIC INFORMATION SERVICES DIVISION NO. 4095
The Public Information Division provides an ongoing program of public information,
which is designed to inform and educate community residents and business owners
about the City's activities, programs, and policies. A variety .of methods and materials
are utilized to disseminate information including the City's monthly Community
Newsletter, which provides current news and information; the City's web site; the local
government access cable channel; local advertising; media releases and advisories;
special publications; and community events.
The Public Information Division is also responsible for the general, marketing and
promotion of the City at the local, regional and national levels, and provides assistance
in support of economic development activities. The Division is also engaged in the
facilitation of programs that recognize the efforts of individuals and organizations that
contribute to the enhancement and general well being of the community
PERSONNEL
FULL TIME PERSONNEL
Public Info Manager 0.90
Public Info Coordinator 0.70
Media Specialist 0.90
Total Positions 2.50
911
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-2014
PERSONNEL SERVICES
40010
Salaries
40020
Overtime Wages
40030
Part Time - Wages
40070
City Paid Benefits
40080
Retirement
40083
Worker's Camp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
4,670
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
41400 Promotional Supplies
TOTAL SUPPLIES
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
_I Projected Adopted
Actual Adjusted proece
.• •
213,509
188,912
176,500
212,554
7,342
8,500
8,500
5,000
3,201
2,782
2,600
3,281
64,921
36,070
33,500
36,734
4,501
4,760
3,700
4,670
1,265
1,316
1,250
1,297
3,225
2,739
2,739
3,218
32,209 •
25,026
25,026
32,676
330,173
270,105
253,815
299,429
6,734
7,500
7,500
2,500
-
-
•-
3,700
10,376
18,300
18,300
13,500
17,110
25,800
25,800
19,700
OPERATING EXPENDITURES
42110 Printing
20,697
16,000
16,000
26,500 .
42112 Photography
265
1,100
1,100
1,100
42115 Advertising
37,900
29,100
29,100
33,500
42120 Postage
48,100
50,450
50,450
54,450
42125 Telephone
519
520
520
520
42315 Membership & Dues
1,500
1,790
1,790
1,815
42320 Publications
113
-
-
-
42330 Travel -Conferences
5,107
2,500
2,500
2,700
42335 Travel -Mileage & Auto Allow
1,470
1,600
1,600
1,600
42340 Education & Training
-
500
500
500
TOTAL OPERATING EXP.
115,671
103,560
103,560
122,685
PROFESSIONAL SERVICES
44000 Professional Services
86,853
156,600
156,600
123,900
86,853
156,600
156,600
123,900
CONTRACT SERVICES
45000 Contract Services
-
6,500
8,500
7,000
TOTAL CONTRACT SVCS.
-
8,500
8,500
7,000
CAPITAL OUTLAY
46250 Misc Equipment
-
6,000
6,000
20,000
TOTAL CAPITAL OUTLAY
-
6,000
6,000
20,000
-DIVISION TOTAL 549,807 570,565 5544,275 592,714
;4
CITY OF DIAMOND BAR
PUBLIC INFORMATION DIVISION (001-4096)
BUDGET DISCUSSION
FY 13-14
TOTAL BUDGET $592,714
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 299,429
Public Information Manager
Public Information Coordinator
Media Specialist
Total
0.90 FT
0.70 FT
0.90 FT
2.50 FT
SUPPLIES
Supplies (41200) Amount Budgeted: 2,500
Misc Div Supplies 2,500
Small Tools & Equipment Amount Budgeted: 3,700
Misc All! Equipment replacement 1,200
City Canopy (10x10' w sides & banner) 2,500
Promotional Supplies (41400) Amount Budgeted: 13,500
City Events 8,000
Misc Community Events 1,400
Employee Shirts 2,600
Misc Events Speciality Items 1,500
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 26,500
City -Wide Mailer (2) 12,000
Photo Contest 2,500
City Calendar/Services Guide 12,000
Photography Services (42112) Amount Budgeted: 1,100
Lens Rentals 150
Stock Photography 300
Speciality production prints 300
Professional Photography Services 350
Advertising (42115) Amount Budgeted: 33,500
Local print publications 6,000
Online Advertising 7,500
Diamond Bar Center 20,000
Postage (42120) Amount Budgeted: 54,450
City News & Recreation Guide (12) 45,000
Business Reply Mail Account 1,500
Annual Permit Fees (BRM, Bulk, Standard, & First Class) '950
Miscellaneous Mailing (2) 7,000
Telephone (42125) Amount Budgeted: 520
Cell Phone - PI Mgr 520
Membership and Dues (42315) Amount Budgeted: 1,815
CAPIO Membership (3) 700
3CMA Membership (3) 800
SCANATOA (1) 75
Tri -Community Photography Association (1) 240
CITY OF DIAMOND BAR
PUBLIC INFORMATION DIVISION (001-4095)
BUDGET DISCUSSION
FY 13-'14
Page 2
Publications (42320) Amount Budgeted:
Travel -Conferences (42330) Amount Budgeted:
2,700
CAPIO Annual Conference
2,700
Travel -Mileage & Auto Allowance (42335) Amount Budgeted:
1,600
Auto Allow - Pub Info Mgr ($1201mo)
1,450
Meeting & training attendance
150
Education and Training,(42340) Amount Budgeted:
500
500
PROFESSIONAL SERVICES
Professional Services (44000)
City News Production
Community Recreation Guide
Graphic Design Services
Video Production Services
Translation Services
State of the City event
City 25th BDay marketing
Graphics Annual Subscriptions
Dairnond Bar Center Ad Updates
CMS Annual Maintenance/Hosting
CONTRACT SERVICES
Amount Budgeted.
35,500
45,500
5,500
8,500
1,100
6,500
1,500
300
7,500
12,000
123,900
Contract Services (45000) Amount Budgeted: 7,000
AudioNisual Maintenance & Consulting Services 3,500
Website Maintenance & Updates 2,500
Smartphone App Monthly Maintenance 1,000
CAPITAL. OUTLAY
Miscellaneous Equipment (46250) Amount Budgeted: 20,000
City/DBC Website CMS Upgrade '20,000
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2013-2014
DIVISION TITLE: ECONOMIC DEVELOPMENT
DIVISION NO. 4096
The Economic Development division assists in the development and advancement of
the local business community, and in the general promotion and marketing of the City of
Diamond Bar.
Among the functions of this division is the facilitation of programs and activities that are
designed to enhance business retention and business attraction efforts, and provide
business resource assistance for existing and potential businesses.
PERSONNEL
FULL TIME PERSONNEL.
City Manager
Community Development Director
Administrative Coordinator
Total Positions
0.20
0.20
0.10
we]
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-2014
OPERATING EXPENDITURES
42115 Advertising
499
FY 2011-12
FY 2012-13 V
FY 2012-13
FY 201314
50
1,500
Actual
'Adjusted
Projected
Adopted
PERSONNEL SERVICES
100
1,500
PROFESSIONAL SERVICES
40010
Salaries
73,110
78,468
78,468
79,644
40020
Over Time Wages
127
-
25
25,000
40070
City Paid Benefits
661
741
700
748
40080
Retirement
21,058
13,117
12,500
13,764
40083
Worker's Comp. Exp.
1,433
1,489
1,100
1,511
40084
Short/Long Term Disability
337
479
350
486
40085
Medicare
1,041
1,138
1,136
1,155
40090
Benefit Allotment
5,895
6,264
6,100
6,564
TOTAL PERSONNEL
103,662
101,696
100,381
103,871
OPERATING EXPENDITURES
42115 Advertising
499
-
-
42315 Membership & Dues
50
1,500
100
1,500
TOTAL OPERATING EXP.
549
1,500
100
1,500
PROFESSIONAL SERVICES
44000 Professional Services
79,080
105,500
25,000
200,000
TOTAL PROF SVCS
79,080
105,500
25,000
200,000
CONTRACT SERVICES
45000 Contract Services
'12,000
12,000
12,000
12,000
12,000
12,000
12,000
12,000
DIVISION TOTAL
195,291
220,696
137,481
317,371
95
CITY OF DIAMOND BAR
ECONOMIC DEVELOPMENT (001-4096)
BUDGET DISCUSSION
FY13-14
TOTAL BUDGET $317,371
.PERSONNEL SERVICES •ate`"`
Personnel (4001040083) Amount Budgeted: 103,871
Full Time
City Manager 0.20 FT
Com Dev Director 0.20 FT
Administrative Coordinator 0.10 FT
0.50 FT
OPERATING EXPENDITURES
Membership & Dues (42315) Amount Budgeted: 11500
!CSC 1,500
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 200,000
Property Appraisals -
Economic Development Consultants
(Real Estate Advisors, Financial, Land Use) 50,000
Economic Development- Specific Plans for
K -mart area, Former Honda Site 100,000
Marketing material/Educational Strategic Plan 50,000
CONTRACT SERVICES
Contract Services (45000) Amount Budgeted: 12,000
Chamber of Commerce Contract 12,000
I
�k.
97
Department -Public Safety
® Law Enforcement
® Volunteer Patrol
® Fire Protection
® Animal Control
99
CIW OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
Public Safety
FY 2013-2014
Organization #: 001-4411 through 001-4440
SUPPLIES
OPERATING EXPENDITURES
PROFESSIONAL SERVICES
CONTRACT SERVICES
CAPITAL OUTLAY
DEPARTMENT TOTAL
DEPARTMENT INCLUDES:
Law Enforce
95.6%
FY 2011-12
FY 2012-13
FY 2812-13
FY 2013-14
Actual
Adjusted
Projected
Adopted
8,347
11,000
13,000
14,500
16,425
82,140
68,590
21,640
35,337
35,500
35,500
35,500
5,591,400
5,951,624
5,700,250
6,048,903
$5,651,509
$6,080,264
$5,817,340
$6,120,543
Law Enforcement
Volunteer Patrol
Fire Protection
Animal Control
Emergency Preparedness
PUBLIC SAFETY
Fire Protection
Total Department Expenditures - $6,120,543
inn
$5,912,736
5,000
7,500
134,667
60,640
,nimal Control
2.2%
Emergency Prep
1.0%
Vol Patrol
0.1%
CITY OF DIAMOND BAR,
ESTIMATED EXPENDITURES
FY 2013-2014
SUPPLIES
41200 . Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
OPERATING EXPENDITURES -
42125
Telephone
42126
Utilities
42130
Rental/Lease - Equipment
42140
Rental/Lease - Real Prop
42200
Equipment Maintenance
42315
Membership & Dues
42325
Meetings
42340
Education & Training
4,100
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000 Professional Services
TOTAL PROF SVCS
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted
1,931
10,500
13,000
14.000
6,416
500
-
500
8,347
11,000
13,000
14,500'
4,603
5,690
5,390
5,690
3,796
4,100
4,100
4,100
945
1,500
1, 500
1,500
150
150
150
150
170
61,500
50,000
2,000
3,021
3,200
3,200
3,200
3,231
5,000
3,500
4,000
509
1,000
750
1,000
16,425
82,140
68,590
21,640
35,337
35,500
35,500
35,500
35,337
35,500
35,500
35,500
CONTRACT SERVICES
45401
CS -Sheriff Department
,45402
CS-Sheriff/Special Evts
45403
Contract Svcs -Animal Cntri
45404
Contract Services -Fire Dept
45405
CS -Parking Citation Admin
45406
CS - Wild Animal Cntri
45410
CS -Crossing Guard Svcs
7,500
TOTAL. CONTRACT SVCS.
CAPITAL. OUTLAY
46230 Computer Equip -Hardware
46240 Communications Equipment
46250 Misc Equipment
5,121,624
5,491,933
5,255,200
5,599,486
167,459
155,800
155,800
159,000
126,645
128,141
128,500
119,667
14,718
7,500
7,500
7,500
28,560
20,000
20,000
15,000
10,350
.15, 000
0
15,000
122,044
133,250
133,250
133,250
5,591,400
5,951,624
5,700,250
6,048,903
DEPARTMENT TOTAL 5,651,509 6,080,264 5,817,340 6,120,543
101
CITY OF DIAMOND BAR
ACTIVITY. COMMENTARY
20132-2014
DIVISION TITLE: LAW ENFORCEMENT DIVISION NO. 4411
The City of Diamond Bar contracts with the Los Angeles County Sheriff's Department
for law enforcement services. This includes general law enforcement and traffic safety.
General law enforcement provides an assortment of officers to provide crime prevention
via around-the-clock street patrols narcotics prevention, special investigations, and the
general enforcement of laws. Additionally, the law enforcement budget includes funds
for various special events including the City Birthday Party, Concerts in the Park, and
the school traffic enforcement.
Traffic safety provides routine traffic patrol as a means of encouraging motorists and
pedestrians to comply with traffic laws and ordinances and, when necessary, issue
citations and/or warnings for violations. Traffic accidents , are investigated and their
circumstances recorded and analyzed.
This division also includes contract services for crossing guards and the administration
of the City's parking citations. With the passage of A13408, Cities are now required to
issue and collect their own parking citations. The City is currently under contract with
DataTicket, Inc. for the administration of parking citations.
The following is a breakdown of the proposed contracted sheriff's service levels:
TYPE OF SERVICE
NUMBER
General Law Units:
One -Man 56 -hour
10
One -Man 40 Hour (DUl Patrol)
1
One -Man No Relief
2
Traffic Law Units:
Motorcycle 40 -hour
3
Community Service Assistant w/vehicle
1
Community Service Assistant wo/vehicle (unfunded)
1
Motorcycle Supervision --.Sergeant
1
Law Enforcement Technician
1
Narcotics Deputy (STAR)
1
Special Investigations
Helicopter Patrol
DB Fingerprint Program
102
As Requested
4 hours per month
As Required
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-2014
OPERATING EXPENDITURES
42125
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
500
Actual
Adjusted
Projected
Adopted
SUPPLIES
1,500
42325
Meetings
44
41200 Operating Supplies
318
1,000
4,500
3,500
41300 Small Tools & Equipment
806
500
-
500
TOTAL SUPPLIES
1,124
1,500
4,500
4,000
OPERATING EXPENDITURES
42125
Telephone
495
500
200
500
42200
Equipment Maintenance
170
61,000
50,000
1,500
42325
Meetings
44
-
-
-
42330
Travel-Conference/Research
-
-
-
-
42361
Criminal Apprehension Awd
•-
-
-
-
TOTAL OPERATING EXP.
709
61,500
50,200
2,000
CONTRACT
SERVICES
L
45401
CS-Shedff Department
5,121,624
5,491,933
5,255,200
5,599,486
45402
CS -Sheriff /Special Evts
167,459
155,800
155,800
159,000
45405
CS -Parking Citation Admin
28,560
20,000
20,000
15,000
45410
CS -Crossing Guard Svcs
122,044
133,250
133,250
133,250
TOTAL CONTRACT SVCS.
5,439,687
5,800,983
5,564,250
5,906,736
DIVISION TOTAL 5,441,520 5,863,983 5,616,950 5,912,736
103
CITY OF DIAMOND BAR
LAW ENFORCEMENT (001-4411)
BUDGET DISCUSSION
FY13-14
TOTAL BUDGET $5,912,236
SUPPLIES
Contr Law Enf Units
FY 12-13
FY 13-14
Operating Supplies (41200)
Amount Budgeted:
3,427,440
3,500
Finger Printing Program Supplies
1
1,000
250,694
_ Parking Citations
-
2,500
227,902.46
Small Tools & Equipment (41300)
Amount Budgeted: _..:_.....
222,561
500 _.._
Motorcycle 40 -hour
3
500
722,495
OPERATING EXPENDITURES
1
55,996
57,340
Telephone (42125)
Amount Budgeted:
-
500
Motorcycle Supervision - Sergeant
1
500
210,119
Law Enforcement Technician
1
80,393
82,322
Equipment Maintenance (42200)
Amount Budgeted:
97,143
1,000
Radar Equipment, Misc -
1,000
5,387,947 -
Liability Trust Fund @ 4%
197,679
211,539
Meetings (42325)
Amount Budgeted:
5,236,7$5
-
CONTRACT SERVICES
CS -Sheriff Department (45401) Amount Budgeted; 5,599,486
SHERIFF'S CONTRACT BREAKDOWN
Type of Service
Special Investigations As Adapted
CS -Sheriff /Special Svcs. (45402) Amount Budgeted: 159,000
City Special Events (City B -Day, Concerts, Etc.) 15,000
Calvary Chapel 115,000
Fingerprint Program 25,000
--
Helicopter Patrol s Needed/4 hrs..per month) 4,000
CS -Parking Citation Admin (45405) Amount Budgeted: .
.,.... 15 ,_00,
0
DataTicket 15,000
CS -Crossing Guard Svcs (45410) Amount Budgeted: 133,250
17 crossing guard locations 133,250
104
Contr Law Enf Units
FY 12-13
FY 13-14
One -Man 56 -hour
10
3,427,440
3,509,699
One -Man 40 Hour (DUI Patrol)
1
244,818
250,694
One -Man No Relief (Community Relations)
1
-
227,902.46
One -Man No Relief
1
222,561
227,902
Motorcycle 40 -hour
3
705,561
722,495
Community Service Assistant w/vehicle
1
55,996
57,340
Community Service Assistant wo/vehicle
1
-
-
Motorcycle Supervision - Sergeant
1
205,194
210,119
Law Enforcement Technician
1
80,393
82,322
Narcotics Deputy (STAR)
1
97,143
99,474
Total Sheriff's Personnel:
5,039,106
5,387,947 -
Liability Trust Fund @ 4%
197,679
211,539
5,236,7$5
5,599,4$6
Costs above include 2.4% contract increase from FY 12-13 levels.
Special Investigations As Adapted
CS -Sheriff /Special Svcs. (45402) Amount Budgeted: 159,000
City Special Events (City B -Day, Concerts, Etc.) 15,000
Calvary Chapel 115,000
Fingerprint Program 25,000
--
Helicopter Patrol s Needed/4 hrs..per month) 4,000
CS -Parking Citation Admin (45405) Amount Budgeted: .
.,.... 15 ,_00,
0
DataTicket 15,000
CS -Crossing Guard Svcs (45410) Amount Budgeted: 133,250
17 crossing guard locations 133,250
104
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2013-2014
DIVISION TITLE: COMMUNITY VOL PATROL DIVISION NO. 4495
The Community Volunteer Patrol Program was established in FY94-95. This program is
coordinated by the Los Angeles County Sheriff's Department and provides general
support to law enforcement personnel. Diamond Bar Community Volunteer Patrol
members routinely patrol the community and are responsible for reporting any
suspicious activity and/or problems.to the Sheriff's Department. In addition to their patrol
activities, other assignments performed by the Community Volunteer Patrol includes:.
vacation checks; business security checks; park security; graffiti watch; community
relations and other non -hazardous duties.
It is anticipated that the Community Volunteer Patrol will be authorized to assist in
Neighborhood Improvement activities. To accommodate this, the budget includes an
allocation for Worker's Compensation Insurance to cover these volunteers. .
105
-1
f 5
CITY OF DIAMOND BAIL aAl�r�T' Iuo��cItr "{
ESTIMATED EXPENDITURES
�pfur�#eer I�atrel
FY 2093-2014
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted _ Projected Adopted
SUPPLIES
41200 Operating Supplies 363 1,000 - 1,000
41300 Small Tools & Equipment - - -
TOTAL SUPPLIES 363 1,000 - 1,000
OPERATING EXPENDITURES
42325 Meetings 3,167 5,000 3,560 4,000
TOTAL OPERATING EXP. 3,187 5,000 3500 4,000
DIVISION TOTAL 3,550 6,000 3,500 5,000
107
CITY OF DIAMOND BAR
VOLUNTEER PATROL (001-4416)
BUDGET DISCUSSION
FY13-14
TOTAL BUDGET $5,000
rmwr�rarmxaremm� awnnuo -
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 1,000
Includes uniforms 1,000
Small Tools & Equipment (41300) Amount Budgeted:
OPERATING EXPENDITURES
Meetings (42325) Amount Budgeted: 4,000
COCA BBQ 4,000
Annual Volunteer Recognition Dinner
Neighborhood Watch Picnic
108
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2013-2014
DIVISION TITLE: FIRE, DIVISION NO. 4421
The City is a part of the Consolidated Fire Protection District. The district provides fire
and emergency medical services. Upon incorporation, the City became responsible for
fire protection within . the City boundaries, therefore the City assumed wildland fire
protection. This has required additional resources to be used by the Consolidated Fire
Protection District. It is a responsibility of the City to pay annually for these added
costs.
1109
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES i]N`ISIG�N h� s �' } I~�reliotect�c�
FY 2013-201
DIVISION TOTAL 94,718 7,500 7,500 7,500
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
Actual
Adjusted
Projected
Adopted
CONTRACT SERVICES
45404 Contract Services -Fire Dept
14,718
7,500
7,500
7,500
TOTAL CONTRACT SVCS,
14,798
7,500
7,500
7,500
CAPITAL OUTLAY
46250 Misc Equipment
-
-
DIVISION TOTAL 94,718 7,500 7,500 7,500
TOTAL BUDGET
CITY OF DIAMOND BAR
FIRE PROTECTION (001-4421)
BUDGET DISCUSSION
FY13-14
$7,500
CONTRACT SERVICES
Contract Services -Fire Dept (45404) Amount Budgeted: 7,500
Wildlands Fire contract 7,500
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted: -
112
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2013-2014
DIVISION TITLE: ANIMAL CONTROL
DIVISION NO. 4439
Animal Control provides for the care, protection, and control of animals that stray from
their homes or are abused by their owners. This service, currently under contract with
the Pomona Valley Humane Society, includes enforcement of leash laws and the
provision of a shelter for homeless animals.
In addition to the services rendered by the Humane Society, the City has been called
upon to assist in- the control of coyotes and skunks within the City. Additional funding
has been included to fund these activities.
CITY OF DIAMOND LIAR
ESTIMATED EXPENDITURES
FY 2013-2014
11 R
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
Actual
Adjusted
Projected
Adapted
CONTRACT SERVICES
45403 Contract Svcs -Animal Cntrl
926,645
128,141
128,500
119,667
45406 - CS - Wild Animal Control
10,350
15,000
-
15,000
TOTAL. CONTRACT SVCS.
136,995
143,141
128,500
134,667
DIVISION TOTAL
136,995
143,141
128,500
134,667 .
11 R
CITY OF DIAMOND BAR
ANIMAL CONTROL (001-4431)
BUDGET DISCUSSION
FY13-14
TOTAL BUDGET $134,667
CONTRACT SERVICES
CS -Animal Control (45403) Amount -Budgeted: 119,667
[VHS Contract Services 119,667
CS - Wild Animal Control (46406) Amount Budgeted . 16,000
Coyote Control 15,000
CITY OF DIAMOND DAR
ACTIVITY COMMENTARY
2013-2014
DIVISION TITLE: EMERGENCY PREP DIVISION NO: 4440
EMERGENCY PREPAREDNESS
The preservation of life and property is an inherent responsibility of local, state and
federal governments. The City of Diamond Bar has prepared several planning and
response documents, which serve as the basis for the City's emergency organization
and emergency operations.
The primary objective is to enhance the overall capability of government to respond to
emergencies. This is accomplished by incorporating the policies, principles, concepts
and procedures contained within the City's emergency plans into an efficient
organization capable of responding adequately in the face of any disaster.
117
CITY OF DIAMOND DAR fio�afetyz
ESTIMATED EXPENDITURES DI�IiSiONF�,, C~meig�nay'Prep
FY 2013-2014
DIVISION TOTAL 54,726 59,640 58,890 60,640
1 1 Q
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
Actual
Adjusted
Projected
Adopted
SUPPLIES
41200
Operating Supplies
1,250
8,500
8,500
9,500
41300
Small Tools & Equipment
5,610
-
-
-
TOTAL. SUPPLIES
6,860
8,500
8,500
9,500
OPERATING EXPENDITURES
42125
Telephone
4,108
5,190
5,190
5,190
42126
Utilities -
3,796
4,100
4,100
4,100
42130
Rental/Lease- Equipment
945
1,500
1,500
1,500
42140
Rental/Lease - Real Prop
150
,150
150
150
42200
Equipment Maintenance
500
0
500
42315
Membership & Dues
3,021
.3,200
3,200
3,200
42340
Education & Training
509
1,000
750 '
1,000
TOTAL OPERATING EXP.
12,529
15,640
94,890
15,640
PROFESSIONAL
SERVICES
44000
Professional Services
35,337
35,500
35,500
35,500
TOTAL PROF SVCS
35,337
35,500
35,500
35,500
DIVISION TOTAL 54,726 59,640 58,890 60,640
1 1 Q
CITY OF DIAMOND BAR
EMERGENCY PREPAREDNESS (001-4440)
BUDGET DISCUSsm
FYI 3-14
TOTAL BUDGET $60,640
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 9,500
Sand and Bags for Fire Stations 1,500
EOC Equipment 5,000
AEDs 3,000
Tools & Equipment (41300) Amount Budgeted:
OPERATING EXPENDITURES
Telephone (42125) Amount Budgeted: 5,190
4 Emergency phones @ approx.$301mo 1,440
5 Satellite Phones ($62.5 per month) " 3,750
Utilities (42126) Amount Budgeted: 4,100
Eastgate Repeater Site Emergency Power 500
EMIS Satellite Connection @ City Hall ($3001mo.) and move 3,600
Rental/Lease - Equipment (42130)
Amount Budgeted:
1,500
Barricades - Public Works Supply
500
Mobile Relay Repeater Monthly Charges
1,000
Rental/Lease - Real Prop (42140)
Amount Budgeted;
150
WVWD Lease - Eastgate Repeater Site - $1501yr
150
Equipment Maintenance (42200)
Amount Budgeted:
500
Maintenance of EOC/Equipment
500
Membership & Dues (42315)..
Amount Budgeted:
3,200
Area D Civil Defense Annual Membership
3,100
CESA Membership
100
Education & Training (42340)
Amount Budgeted:
1,000
Emergency Preparedness Staff Training
1,000
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 35,500
Connect CTY Services 35,500
121
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
COMMUNITY DEVELOPMENT
FY 2013-2014
Organization #: 001-5210 through 001-5230
COMMUNITY DEVELOPMENT
Planning
Neighborhood 45.0%
Building and Safety
33.4%
Total Department Expenditures - $1,443,785
124
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013.14
Actual
Adjusted
Projected
Adopted
PERSONNEL SERVICES
$871,574
$766,231
$749,646
$874,427
SUPPLIES
6,221
4,000
2,500
4,650
OPERATING EXPENDITURES
19,576
37;870
22,720
34,120
PROFESSIONAL SERVICES
72,785
283,544
170,500
106,500
CONTRACT SERVICES
370,025
373,755
409,368
424,0$$
CAPITAL OUTLAY
-
500
-
-
DEPARTMENT TOTAL.
$1,340,181
$1,465,900
$1,354,734
$1,443,785
DEPARTMENT INCLUDES:
Planning
$649,054
Building and Safety
482,900
Neighborhood Improvement
311,832
COMMUNITY DEVELOPMENT
Planning
Neighborhood 45.0%
Building and Safety
33.4%
Total Department Expenditures - $1,443,785
124
CITY OF ®IAMON® BAR
ESTIMATED EXPENDITURES
FY 2013-2014
OPERATING EXPENDITURES
42110
Printing
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
42115
Advertising
Actual
A djusted
.. -
Projected
Adopted '
PERSONNEL
SERVICES
519
520
•_.•.•
-. _
40010
Salaries
561,908
541,188
529,000
625,087
40020 -
Over -Time Wages
2,053
4,100
1,500
4,100
40030
Part -Time Salaries
656
11,800
11,800
-
40070
City Paid Benefits
7,678
8,430
7,400
10,349
40080
Retirement
183,427
94,634
93,579
108,028
40083
Worker's Comp. Exp.
9,914
9,214
8,970
10,851
40084
Short/Long Term Disability
3,255
3,134
3,134
3,813
40085
Medicare
8,238
7,997
8,529.
9,456
40090
Cafeteria Benefits
94,445
85,734
85,734
102,744
PROFESSIONAL SERVICES
TOTAL PERSONNEL
871,574
766,231
749,646
874,427
SUPPLIES
2,249
68,500
68,500
3,500
44100
41200
Operating Supplies
6,221
3,500
2,500
3,800
41300
Small Tools & Equipment
- - --i 88044
500
g0,00p
850
Prof Svcs - Environmental
TOTAL SUPPLIES
6,221
4,000
2,500
4,650
OPERATING EXPENDITURES
42110
Printing
2,886
5,050
2,850
4,100
42115
Advertising
1,753
3,500
2,500
3,500
42125
Telephone
519
520
520
520
42200
Equipment Maintenance
446
2,200
1,750
3,200 .
42310
Fuel
3,552
5,000
3,000'
5,000
42315
Membership & Dues
2,095
2,500
2,250
2,500
42320
Publications
708
1,200
800
Soo
42325
Meetings
689
1,200
500
1,000
42330
Travel-Conferences/Researcl•
3,177
10,804
4,400
7,600
42335
Travel -Mileage & Auto Allow
3,380
4,000
3,350
4,000
42340
Education & Training
371
1,900
800
1,900
TOTAL OPERATING EXP.
19,576
37,870
22;720
34,120
PROFESSIONAL SERVICES
44000
Professional Services
2,249
68,500
68,500
3,500
44100
Commission Compensation
3,705
7,000
4,000
5,000
44220
Planning=General-Pla
5"5 7-
- - --i 88044
98;000
g0,00p
44240
Prof Svcs - Environmental
-
5,000
-
5,000
44245
Prof Svcs - Landscape Arch
-
1,000
-
1,000
44250
Planning - Projects
13,294
14,000
-
12,000
TOTAL PROF SVCS
72,785
283,544
170,500
106,500
CONTRACT SERVICES
46201
CS -Bldg & Safety
309,945
311,355
348,168
360,488
45213
CS -Code Enforcement
-
_
_
45214
CS -Property Abatement
800
-
1,200
1,200
45520
CS -Graffiti Removal
59,280
62,400
60,000
62,400
TOTAL CONTRACT SVCS,
370,025
373,755
409,368
424,088
CAPITAL OUTLAY
46200
Office Equipment
46220
Office Equipment -Furniture
-
500
-
500
_
DEPARTMENT TOTAL 1,340,181 1,465,900 1,354,734 1,443,785
125
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2013.20'14
DIVISION TITLE: PLANNING DIVISION NO. 5210
The Planning Division is responsible for the functions related to current and advanced
planning, building & safety, code enforcement, and economic development.
The Planning Division provides -the community with long and short term planning in
order to coordinate, and monitor growth and development. It is charged with the
development and implementation responsibilities of the General Plan. It prepares -and
administers the zoning and subdivision ordinances and reviews development projects
for compliance with various development ordinances. The Planning Division insures
that all .projects receive the required environmental review in compliance with CEQA.
Further, it provides technical support to the City Council and the various planning
related committees/commissions.
The Planning Division is also responsible for the development and administration of
economic development. It updates and maintains records for the general public and
coordinates projects and programs with other governmental agencies.
PERSONNEL
FULL TIME POSITIONS
Assistant City Manager
0.05
Community Development Director
0.50
Senior Planner
1.00
Assistant Planner
2.00
Administrative Coordinator
1.00
Total Positions 4.35
126
CITY OF DIAMOND BAIL
ESTIMATED EXPENDITURES
FY 2013-2014
OPERATING EXPENDITURES
42110
Printing
FY 2011-12
FY 2012-13
FY 2012.13
FY 2013.14
42115
Advertising
Actual
_..
Adjusted
Projected
Adopted
PERSONNEL
SERVICES
519
520
_._ ,_.._....__
520
40010
Salaries
313,543
299,482
292,000
377,024
40020
Over -Time Wages
1,866
2,000
1,000
2,000
40030
Part -Time Salaries
656
11,800
11,800
-
40070
City Paid Benefits
4,762
3,900
3,900
5,775
40080
Retirement
106,922
54,230
54,230
65,157
40083
Workees Comp. Exp.
5,796
5,360
5,210
6,864
40084
Short/Long Term Disability
1,798
1,660
1,660
2,300
40085
Medicare
4,719
4,493
5,025
5,632
40090
Benefit Allotment
48,402
41,562
41,562
56,412
44000 -
TOTAL PERSONNEL
488,464
424,487
416,387
521,184
SUPPLIES
Commission Compensaf*n
3,705
7,000
4,000
5,000
41200
Operating Supplies
2,821
2,000
100
2,000
41300
Small Tools & Equipment
500
-
650
44245,
TOTAL SUPPLIES
2,821
2,500
1,000
2,850
OPERATING EXPENDITURES
42110
Printing
-
550
550
600.
42115
Advertising
1,753
3,500
2,500
3,500
42125
Telephone
519
520
520
520
42200
Equipment Maintenance
158
-
-
_
42315
Membership & Dues
1,945
2,000
2,000
2,000
42320
Publications
708
1,200
800
800
42325
Meetings
689
1,000
500
800
42330
Travel-Conferences/Researct•
2,377
7,800
3,600
6,000
42335
Travel -Mileage & Auto Allow
3,055
3,500
3,200
3,500
42340
Education & Training
199
800
500
800
TOTAL OPERATING EXP.
11,403
20,870
14,170
18,520
PROFESSIONAL
SERVICES
44000 -
Professional Services
2,249
68,500
68,500
3,500
44100
Commission Compensaf*n
3,705
7,000
4,000
5,000
44220
Planning - General Plan
53,537
188,044
98,000
80,000
E4-4-240
Prof -Svcs= Environmental
5;000
-
5;000
44245,
Prof Svcs - Landscape Arch
1,000
-
1,000 '
44250
Planning - Projects
13,294
14,000
-
12,000
TOTAL PROF SVCS
72,785
283,544
170,500
106,600
dAPITAL OUTLAY
46200 Office Equipment
46220 Office Equipment -Furniture
DIVISION TOTAL
500
500
575,473 731,901 602,057 649,054
127
TOTAL BUDGET
PERSONNEL SERVICES
Personnel (40010-40093)
Full-time
Assist City Manager
Com Dev Director
Sr. Planner
Administrative Coordinator
Assistant Planner
CITY OF DIAMOND BAR
PLANNING (001-5210)
BUDGET DISCUSSION
FY13-14
$649,054
Amount Budgeted: 521,184
0.05 FT
0.50 FT
1.00 FT
0.80 FT
2.00 FT
4.35 FT
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 2,000
Operating. Supplies 2,000
Small Tools & Equipment Amount Budgeted: 850
Small tools & Equipment 850
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 600
General Plan, Development Code, Maps, Public Information 600
Advertising (42115) Amount Budgeted: 9,500
Legal Ads - General Plan, Development Code, 3,500
.Zone Change, Special Projects, Tres Hermans Zone Change/EIR
Telephone (42125) Amount Budgeted: 620
CD Director - Phone 520
Membership & Dues (42315) Amount Budgeted: 2,000
APA, AEP, AICD, etc 2,000
Publications (42320) Amount Budgeted, 800
Various B00
Meetings (42325) Amount Budgeted: 800
SGVCOG, Misc. 800
Travel -Conferences (42330) Amount Budgeted: 6,000
LCC Planning Commissioners Academy, Northern CA 1,000
APA National Conference, Atlanta 3,500
California Chapter APA Conference, Visalia 1,500
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500
Reimbursement 500
Auto Allow - Com Dev Director ($2501mo) 3,000
128
CITY OF DIAMOND BAR
PLANNING (001-5210)
BUDGET DISCUSSION
FYI 3-14
Page 2
Education & Training (42340) Amount Budgeted: 800
APA, AEP, League of California Cities, UCLA Extension, Lorman 800
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 3,500
Recording Secretary 3,500
Commission Compensation (44100) Amount Budgeted., 5,000
Planning Commission 5,000
Planning - General Plan (44220) Amount Budgeted: 80,000
2013-2021 Housing Element Update;
printing, noticing & other expenses related
to EIR process for General Plan
amendments, code amendments & zone
changes required to implement the 2008-
2014 Housing Element. 80,000
Prof Svcs - Environmental (44240) Amount Budgeted: 5,000
On -Call Services - Environmental 5,000
Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 1
1,000
Planning - Projects (44250) Amount Budgeted: 12,000
Contract planning services 12,000
CAPITAL OUTLAY
Office Equipment -Furniture (46220) Amount Budgeted: -
129
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2013-2014
DIVISION TITLE: BUILDING AND SAFETY DIVISION NO, 5220
The Building and Safety Division is responsible for the protection of public health and
safety through the enforcement of Building Codes and other related codes. This Division
provides for Building and Safety plan check, permit issuance, and inspection services.
PERSONNEL
FULL TIME POSITIONS
Community Development Director 0.15
Permit Tech 1.00
Total Positions 1.15
130
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-2014
�EI�Ik�r�Tl1�RN`p '� ', ,Crt�'Dei�ero�p`rr�nt
i rc f
nrursipi� i 7q ti } ?
tyA SFr. xr 7cr
�� r,t z C�ui�tdi�tg &tSafei�
17 '. wr 1.1 �a ri�ii ?I sof rye_ F tL ;t �u
SUPPLIES
41200 operating Supplies
2,479
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
PERSONNEL SERVICES
Actual
Adjusted
Projected
Adopted
40010
Salaries
73,968
82,849
82,000
84,091
40020
Over --Time Wages
40
500
1,505
1,500
40070
City Paid Benefits
782
1,464
-
1,000
SDO
1,478
40080
Retirement
22,514
13,849
13,849
14,533
40083
Worker's Comp, Exp,
780
943
910
95$
40084
Short/Long Term Disability
414
505
505
513
40085
Medicare
1,017
1,201
1,201
1,219
40090
Benefit Allotment
13,473
14,130
14,130
14,820
TOTAL PERSONNEL
112,988
115,441
113,595
118,112
SUPPLIES
41200 operating Supplies
2,479
1,000
1,000
1,000
41300 Small Tools & Equipment
-
TOTAL SUPPLIES
2,479
1,000
1,000
1,000
OPERATING EXPENDITURES
42110 Printing
42200 Equipment Maintenance
1,505
1,500
1,500
1,500
42340. Education & Training
-
-
1,200
600
-
1,200
TOTAL OPERATING EXP.
1,505
3,300
1,500
600
3,30D
CONTRACT SERVICES
45201 CS -Building & Safety
309,945
311,355
348,168
360,48B
TOTAL CONTRACT SVCS.
309,945
311,355
348,166
360,488
DIVISION TOTAL 426,917 Alai',096 464,263 482,900
131
CITY OF DIAMOND BAR
BUILDING AND SAFETY (001-5220)
BUDGET DISCUSSION
TOTAL BUDGET
PERSONNEL SERVICES
Personnel (4001040093)
Community Development Director
Permit Technician
FY13-14
$482,900
Amount Budgeted:
0.15 FT
1.00 FT
1.15 FT
118,'112
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 1,000
Operating Supplies 1,000
Small Tools & Equipment Amount Budgeted: 0
0
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 1,500
Printing of Forms 1,500
Equipment Maintenance (42200) Amount Budgeted: 1,200
Microfiche Machine 1,200
Education & Training (42340) Amount Budgeted: 600
600
CONTRACT SERVICES
Contract Svcs - Building & Safety (45201) Amount Budgeted: 360,488
RKA Consulting Services is the Building and
Safety service provider for the City. The
rate paid to RKA is based on a percentage
of monthly building permit and plan check
revenues collected. 360,488
Anticipated revenues from development of:
Commercial and office tenant improvements
& remodels, new single family residential
projects, and residential additions/remodels.
132
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2013-2014
DIVISION TITLE; NEIGHBORHOOD IMPROVEMENT DIVISION NO. 5230
The City's Neighborhood Improvement Officers work proactively to investigate Municipal
Code violations and in response to complaints filed by concerned, residents, business
operators' or property owners. The Diamond Ear Municipal Code is based on high
standards set by the residents and business owners to ensure an attractive and well
maintained community. It is the responsibility' of the Neighborhood Improvement
Officers to.make sure the community conforms to the standards set by the code.
PERSONNEL
FULL TIME POSITIONS
Community Development Director 0.15
Neighborhood Imp Officer 9.90
Administrative Coordinator 0.10
Sr. Office Specialist 0.30
Total Positions 2.45
133
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-2014
CONTRACT SERVICES
45213 CS -Code Enforcement
45214 CS - Property Abatement 800
45520 CS -Graffiti Removal 59,280
TOTAL CONTRACT SVCS. 60,080
1,200 1,200
DIVISION TOTAL 337,791 302,903 288,414 311,832
135
FY 2019-12
FY 2012-13
FY 2012-13
FY 2013-14
PERSONNEL SERVICES
Actual
Adjusted
•.... Projected
Adapted
•....
40010
40020
Salaries
Over -Time Wages
174,397
147
158,857
155,000
163,972
40070
City Paid Benefits
2,134
1,600
3,066
500
2,500
1,600
40080
Retirement
53,991
26,555
25,500
3,096
28,338
400153
Worker's Comp, Exp,
3,338
2,911
2,850
3,009
40084
Short/Long Term Disability
1,043
969
969
1,000
40085
Medicare
2,502
2,303
2,303
2,605
40090
Benefit Allotment
32,570
30,042
30,042
31,512
TOTAL PERSONNEL
270,122
226,303
219,664
235,132
SUPPLIES
41200
Operating Supplies
921
500
500
800
41300
Small Tools & Equipment
-
TOTAL SUPPLIES
921
500
500
800
OPERATING EXPENDITURES
42110
42200
Printing
Equipment Maintenance
1,381
288
3,000
800
2,000
42310
Fuel
3,552
1,000
5,000
1,750
3,000
2,000
5,000
42315
Membership & Dues
150
500
250
500
42325
Meetings
200
42330
Travel-Conferences/Research
800
3,000
800
200
42335
Travel -Mileage and Auto
325
500
150
1,600
42340
Education & Training • .
172
500
300
500
TOTAL OPERATING EXP.
6,668
13,700
7,050
500
12,300
CONTRACT SERVICES
45213 CS -Code Enforcement
45214 CS - Property Abatement 800
45520 CS -Graffiti Removal 59,280
TOTAL CONTRACT SVCS. 60,080
1,200 1,200
DIVISION TOTAL 337,791 302,903 288,414 311,832
135
CITY OF DIAMOND BAR
NEIGHBORHOOD IMPROVEMENT (6230)
BUDGET DISCUSSION
FYI 3-'14
TOTAL BUDGET $311,532
PERSONNEL SERVICES
Personnel (4001040093)
Full-time
Com Dev Director
Neighborhood Improvement Officer
Administrative Coordinator
Sr. Office Specialist
Amount Budgeted:
0.15 FT
1.90 FT
0.10 FT
0.30 �T
2.45 FT
235,132
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 800
Operating Supplies 800*
Small Tools & Equipment (41300) Amount Budgeted: 0
0
41A..1'AAl1:A1. .WTRiR - ..,WIII�I�
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 2,000
Courtesy Notices, citation books, brochures,
handouts 2,000
Equipment Maintenance (42200) Amount Budgeted: 2,000
NIO Vehicles 2,000
Fuel (42310) Amount Budgeted: 5,000
NIO Vehicles (2) 5,000
Membership & Dues (42315)
Amount Budgeted:
500
CACEO (2)
500
Meetings (42325)
Amount Budgeted:
200
CAC EO
200
Travel -Conferences (42330)
Amount Budgeted:
3,000
CACEO annual seminar
3,000
Education & Training (42340)
Amount Budgeted:
S00
SCACEO, CACEO
500
IR. A'ml .Anla,ta Wn
CONTRACT SERVICES
CS - Graffiti Removal (45520) Amount Budgeted: 62,400
Graffiti Rainoval 62,400
136
COMMUNITY SERVICES
137
Department - Community Services
Community Services
A.dministrati®n
® City Park. Operations
Paul C. Grow Park
Heritage Park_
--------- -----__-..__. _ -- - - .._ _.-..__ _ -- ._ _._-Heritage P—k-._Com -Center-
Maple Hill Park
Pantera. Park
Peters®n Park
Ronald. Reagan Park
Starshine Park
Sumrnitridge Park
Sycamore Can.y®n Park
Washington bark
® Recreati®n
139
CITY OF DIAMOND BAR
.ESTIMATED EXPENDITURES SUMMARY
COMMUNITY SERVICES
FY 2013-2014
Organization #: 001-5310 through 001-5350
DEPARTMENT INCLUDES: _
Community Services Administration $399,569
Diamond Bar Center 1,106,289
Park Operations 1,106,137
Recreation 1,796,943
Diamond Bar Center
25.1%
Community Services
Administration
9.1%
COMMUNITY SERVICES
Park Operations
25.1%
Total Department Expenditures - $4,403,538
140
reation
40.7%
1
FY 2011-12
FY 2012.13
FY 2012-13
FY 2013-14
Actual
Adjusted
Pto'ected
Adopted
PERSONNEL SERVICES
$2,159,333
$2,073,163
$2,098,003
$2,162,311
SUPPLIES
158,240
158,500
165,900
168,332
OPERATING EXPENDITURES
749,548
739,922
740,785
885,055
PROFESSIONAL SERVICES "'
24,458
11,640
11,370
12,540
CONTRACT SERVICES
905,932
958,956
904,100
918,950
CAPITAL OUTLAY
5,869.
86,500
81,500
261,750'
DEPARTMENT TOTAL
$4,013,380
$4,028,681
$4,001,658
$4,408,938
DEPARTMENT INCLUDES: _
Community Services Administration $399,569
Diamond Bar Center 1,106,289
Park Operations 1,106,137
Recreation 1,796,943
Diamond Bar Center
25.1%
Community Services
Administration
9.1%
COMMUNITY SERVICES
Park Operations
25.1%
Total Department Expenditures - $4,403,538
140
reation
40.7%
1
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-2014
PROFESSIONAL SERVICES
44000 Professional Services
7,430 8,940 9,300 9,840
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
TOTAL PROF SVCS
24,458 11,640 11,370 12,540
Actual -
Adjusted . --Projected'
Projected '
Adopted
PERSONNEL SERVICES,._
CS -Community Svcs
656,599
699,356
_..,,_,..
40010
Salaries
854,055
916,168
918,100
958,016
40020
Over Time Wages
25,512
24,500
26,850
29,741
40030
Part -Time Salaries
680,101
660,814
686,088
676,008
40070
City Paid Benefits
13,986
19,059
18,347
19,348
40080
Retirement
319,031
164,302
160,500
177,834
40083
Worker's Comp. Exp.
40,057
40,490
39,409
41,827
40084
Short/Long Term Disability
5,240
5,995
6,251
6,277
40085
Medicare
59,641
59,701
60,344
61,769
40090
Benefit Allotment
161,710
182,114
182,114
191,492
TOTAL PERSONNEL
2,159,333
2,073,163
2,098,003
2,162,311
SUPPLIES
41200
Operating Supplies
168,240
158,500
166,900
166,932
41300
Small Tools & Equipment
-
-
-
1,400
TOTAL SUPPLIES
166,240
158,500
165,900
168,332
OPERATING EXPENDITURES
42110
Printing
18,141
20,730
18,000
20,400
42120
Postage Charges
-
250
250
250
42125
Telephone
15,400
12,750
14,030
10,510
42126
Utilities
324,860
295,000
320,732
307,860
42128
Banking Charges
20,887
33,500
18,000
18,500
42130
RentallLease of Equipment
11,138
12,250
18,100
9,500
42140
RentallLease of Real Prop
70,623
84,317
60,000
99,097,
42141
Rental/Lease - Exhibit Sp
1,295
1,500
1,500
1,500
42200
Equipment Maintenance
12,747
17,700
20,200
17,700
42205
Computer Maintenance
-
500
500
500
42216
Maint. of Grounds/Bldgs
128,520
106,605
11105
231,605
42310
Fuel
20,752
17,000
19,000
19,000
42315
Membership & Dues
2,190
2,915
3,065
3,065
42320
Publications
-
50
50
50
42325
Meetings
1,.9_18
60.0
1.,825
1_,600
42330
Travel -Conferences
4,157
14,000
14,000
14,825
42335
Travel -Mileage & Auto Allow
3,000
3,000
3,022
3,000
42340
Education & -"raining
373
200
851
300
42353
Anniversary Celebration
74,887
73,655
73,655
81,325
42410
Admissions -Youth Activities
38,660
42,400
42,400
44,468
TOTAL OPERATING EXP.
749,548
739,922
740,785
8B5,055
PROFESSIONAL SERVICES
44000 Professional Services
7,430 8,940 9,300 9,840
44100 Commission Compensation
2,250 2,700 2,070 2,700
44300 PS - Special Studies
14,778 - - -
TOTAL PROF SVCS
24,458 11,640 11,370 12,540
CONTRACT SE=RVICES
45010
CS -DBC Security
24,617
25,000
25,000
.25,000
45518
CS -Storm Damage
-
-
_
45300
CS -Community Svcs
656,599
699,356
682,000
666,648
45305
CS -Concerts in the Park
22,562
22,100
22,100
23,362
45310
CS -Excursions
37,894
40,500
35,000
43,500
45320
CS -Contract Classes
164,260
172,000
140,000
160,440
TOTAL CONTRACT SVCS.
905,932
958,956
904,100
918,950,
141
CAPITAL OUTLAY
46250 Misc Equipment
46410 Capital Improvements
DEPARTMENT TOTAL
3,843 48,000 43,000 106,650
2,026 38,500 38,500 155,100
5,869 86,500 81,500 261,750
4,013,380 4,028,681 4,001,658 4,408,938-
14-2
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2013-20134
DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350
The Community Services Department is responsible for the maintenance and operation
of the City's nine developed parks, four community buildings and the skate park. This
includes ground maintenance, facility upkeep, park improvements and capital projects.
This year's budget includes funding for the operation of the Diamond Bar Center located
in Summitridge Park. This .facility includes a senior center and a 500 seat capacity
dining hall.
The Department also administers the City's community recreation program, including
the Tiny Tots -program, youth and adult athletics, excursions, recreation classes,
summer day camp, teen activities, facility reservations, senior programs and special
events.
PERSONNEL
FULL TIME POSITIONS
Community Services Director
1,00
Administrative Coordinator
1.00
-_..—.-----dministrative_Assistant---_._1-.0.0
Recreation Supt.
1.00 —
Recreation Supervisor
1.00
Recreation Specialist
1.90
CS Coordinator
4.00
Paries & Maint Supt.
1.00
Facilities Maint Supervisor
1.00
Parks & Maint Insp/Tech
1.00
Sub —Total
13.90
PART TIME POSITIONS -.BENEFITTED
Pre-school Teacher (30 hrs/wk) 1.Q0
Pre-school Teacher (26 hrs/wk) 1.00
Asst. Pre-school Teacher (20 hrs/wk) 1.00
Sub - Total . 3.00
143
DEPARTMENT TITLE; COMMUNITY SERVICES DEPARTMENT NO. 5310-5350
PART TIME POSITIONS
Com Svcs Specialist (15hrs/wk)
4.00
Com Svcs Worker
2.00
Com Svcs Leader I
2.00
Com Svcs Leader H
2.00
Maintenance Worker 1
2.00
Maintenance Worker 11
3.00
Facility Attendant 1
6.00
Facility Attendant II
10.00
Sub —Total -
31.00
SEASONAL PART-TIME POSITIONS
CS Specialist — Fields/Sports
4.00
CS Spec(Day Camp/Youth Master)
1.00
Com Svcs Leader i
5.00
Cam Svcs Leader Il
10.00
Com Svcs Worker
6.00
Sub --- Total
26.00
Tbtal-Positions 73:90
144
CITY OF DIAMOND BAR
��P�,RYt��h#T } �'y��b�►'Iiith�'��i�S� ��
ESTIMATED EXPENDITURES
FY 2013-2014 t _ �f �: �� _ •�, � r� � K, � � „_�,,
DIVISION TOTAL 390,635 387,751 390,079 399,569
145
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
Actual -
Adjusted
Projected
Adopted
PERSONNEL
SERVICES
:
-
-.......
40010
Salaries
218,406
247,107
244,000
250,813
40020
Over -Time Wages
1,785
2,000
2,000
2,000
40030
Part -Time Salaries
-
400
-
40070
City Paid Benefits
2,114
3,260
2,800
3,292
40080
Retirement
71,866
41,306
40,000
43,345
40083
Workers Comp. Exp.
5,076
5,109
5,109
5,186
40084
Short/Long Term Disability
1,137
1,507
1,400
1,530
40085
Medicare
3,228
3,583
3,583
3,703
40090
Benefit Allotment
23,881
31,689
31,689
33,198
TOTAL PERSONNEL
327,493
335,561
330,981
343,067
SUPPLIES
41200
Operating Supplies
1,965
1,000
2,100
2,000
TOTAL SUPPLIES
1,965
1,000
2,100
2,000
OPERATING EXPENDITURES
42125
Telephone
519
550
550
550
42130
Rental/Lease of Equipment
650
650
650
42200
Equipment Maintenance
10,562
12,500
15,000
12,500
42210
Maint, of Grounds/Bidgs
70
450
450
450
42310
Fuel
20,752
17,000
19,000
19,000
42315
Membership & Dues
980
800
950
950
42320
Publications
-
60
50
50
42325
Meetings
788
250
475
250
42330
Travel -Conferences
2,298
7,000
7,000
7,262
42335
Travel -Mileage & Auto Allow
3,000
3,000
3,022
3,000
42340
Education & Training
-
551
-
TOTAL OPERATING EXP.
38,969
42,250
47,688
44,662
PROFESSIONAL SERVICES
44000
Professional Services
7,430
8,940
9,300
9,840
44-300-PS--Special-Studies
147778
-
_
TOTAL PROF SVCS
22,208
8,940
9,300
9,840
DIVISION TOTAL 390,635 387,751 390,079 399,569
145
CITY OF DIAMOND BAR
COMMUNITY SERVICES ADMIN (001-&3'10)
BUDGET DISCUSSION
FY13-14
TOTAL BUDGET $399,569
PERSONNEL. SERVICES
Personnel (40010-40093)
Full Time
Community Services Director
Parks & Maintenance Supt.
Admin Coordinator
Overtime
Commission Meetings
Amount Budgeted:
0.515 FT
1.000 FT
1.000 FT
2.515 FT
Amount Budgeted: 2,000
343,067
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 2,000
Operating Supplies 1,650
Staff Work Boots 350
OPERATING EXPENDITURES
Telephone 42125) Amount Budgeted: 550
. Cell Phone Reimbursement -- Director 550
Rental/Lease of Equipment (42130)
Amount Budgeted:
650
Rental Equipment As Needed
500
Water Cooler Rental -- Parks Office
150
Equipment Maintenance (42200)
Amount Budgeted:
12,500
Equipment Maintenance.
12,500
Maint. of Grounds/Bldgs (42210)
Amount Budgeted:
450
Maintenance of Grounds/Bldgs
450
Fuel (42310)
Amount Budgeted:
19,000
Fuel
19,000
Membership & Dues (42315)
Amount Budgeted:
950
Membership & Dues
950
Publications (42320)
Amount Budgeted:
50
Publications
50
Meetings (42325) Amount Budgeted:
Meetings 250
146
260
CITY OF DIAMOND BAIL
COMMUNITY SERVICES ADMIN (001-5310)
BUDGET DISCUSSION
FY13-14
Page 2
Travel -Conferences (42330) Amount Budgeted: 7,262
CPRS Conf in Ontario - Commissioners
3/4-317114
Registration for 5 Commissioners & 3 Staff @ $359 2,872
Institutes -- 3 people @ $100 300
Meals/Parking/Incidentals -- 3 days 1,680
National Playground Safety Institute
Certification Course & Exam
12110 -12112113 in San Clemente, CA
Registration for 2 staff @ $420 ea'
840
CPS] Exam Fees for 2 staff @ $125 ea
250
Hotel -- 3 days @ $150 X 2 staff
900
Meals/incidentals for 3 days X 2 staff
420
Use of City Vehicle
Travel -Mileage & Auto Allow (42335) Amount Budgeted:
3,Q00
Com Svcs Director -Auto Allowance ($250/mo)
3,000
Education & Training (42340) Amount Budgeted:
Training Seminars
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted:
9,840
Holiday Banner Installation & Removal
6,000
Minute Secretary
2,200.
County Street Light Assessment (Riparian Habitat Parcel)
40
Temporary Staffing for Clerical Vacation Coverage
700
LA County Fees for "Notice of Exemption" Postings
900
147
CITY OF DIAMOND BAR
DIAMOND BAR CENTER.(001-5333)
BUDGET DISCUSSION
FY13-14
TOTAL BUDGET
PERSONNEL, SERVICES
Personnel (40010-40093)
Full Time
Facilities Maintenance Supervisor
Recreation Superintendent
Recreation Supervisor '
Com Svcs Coordinator
Part Time
Com Svcs Spec (4 @ 710 hrs) (Step D)
Facility Attendant 1 (1,460 hrs) (Step D)
Facility Attendant 11 (4,380 hrs) (Step D)
Maintenance Worker 11 (896 hrs) (Step D)
Coni Svs Worker (932 hrs) (Step D)
Corn Svcs. Leader 1 (1,140 hrs) (Step D)
Corn Svcs Leader II (932 hrs) (Step D)
Overtime Wages
$1,106,289
Amount Budgeted:
.40 FT
.25 FT
.60 FT
1.00 FT
2.25 FT
4.00
2.00
6.00
1.00
2.00
2.00
2.00
PT
PT
PT
PT
PT
PT
PT
19.00 PT
2,840
1,460
4,380
896
932
1,140
932
Amount Budgeted: 1,500
396,419
20.17
13.77
18.34
17.98
10.77
12.08
13.77
57,270
20,104
80,327
16,112
10,039
13,768
12.834
210,454
SUPPLIES ��T ...... -
Operating Supplies (41200) Amount Budgeted:
47,300
Hardware Supplies
13,000 •
EfectricaVLighting Supplies
16,000
Office Supplies
4,000
Glass Repair Materials
900
Paint and Painting Supplies
2,900
Replacement Flags
3,500
Uniforms/Shirts '3,500
Cleaning Supplies
2,000
Filters for Ice Machine
700
Sanyo Projector Bulbs - 2 each@ $400
800
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 10,000
Rental Information Brochures 6,000
Postcards, Letterhead, Contracts, Comment Cards, 4,000
Telephone (42125)
Office Telephone
Amount Budgeted:
5,700
5,700
Utilities (42126) Amount Budgeted: 80,000
Gas 8,000
Water 3,500
Edison 68.500
150
CITY OF DIAMOND BAR
DIAMOND BAR CENTER (007-5333)
BUDGET DISCUSSION
FY'13-14
Page 2
Rental/Lease ----'T-,700
Equipment
Exhibit Space
Equipment Maintenance (42200) Amount Budgeted:
Audio Video Systems Service
200
1,500
3,700
3,700
Maint. of Grounds/Bldgs (42210) Amount Budgeted:
24,155
Electrical Services (Lighting)
4,000
Building Maintenance Services
5,900
Pressure Washing Service
1,000
Building Security Monitoring
1,800
Doors, Locks and Keys Service
500
Roofing Services
1,800
Carpet Cleaning -- Quarterly
5,655
Clean GVBR fabric partitions
3,000
AQMD Generator Fees.(Operating & Emissions)
500
CONTRACT SERVICES
CS - Security (45010) Amount Budgeted: 25,000
Contract Securitv nrl-nAn
CS - Community Svcs (45300) Amount Budgeted:
260,015
Building Maintenance Contract wl4 FT Contract Staff
174,750
Pest Control Contract
2,310
Landscape Maintenance Contract (ValleyCrest)
67,750
HVAC Inspection & Maintenance Contract
7,265
Bear State (Equipment Service) -- 3,200
Trane (Computer Control Service) -- 4,065
Water Element Chemical Treatment & Maintenance Contract
2,040
Indoor Plant Maintenance Contract
2,200
Candle Permit Fees
2,000
Genetator Contract Maintenance (including fuel)
1,700
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted:
97,200
Replacement Tables
5,000
New Outdoor Trash Cans -18
6,300
New Indoor Trash Cans -18
4,000
New Indoor Plants
1,500
New Banquet Chairs (512 x $75 per chair)
38,40.0
New - Front Entrance automatic operating system
30,000
Occupancy Sensor Retrofit (Energy Savings System for HVAC)
12,000
151
CITY OF DIAMOND BAR
DIAMOND BAR CENTER (001-5333)
BUDGET DISCUSSION
FY13-14
Page 3
Capital Improvements (46410)
155,100 .
Design of Landscape I Irrigation Improvements
25,000
Landscapinglirr Improvements (Includes Berm at top of slope)
50,000
Concrete Repair
7,500
Improvements to surface of Stage in GVBR
10,000
Retrofit Exterior Lighting to LED
7,600
Paint Exterior Walls
50,000
Recondition 24 Cylinder Sconce Lights at patio, entry & ramp
5,000
152
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-2014
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40030
Part -Time Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Shart/l-ong Term Disability
40085
Medicare
40090
Benefit Allotment
20,537
TOTAL PERSONNEL
SUPPLIES
7,500
41200
Operating Supplies
699
TOTAL SUPPLIES
OPERATING EXPENDITURES
FY 2411-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted
111,721
114,554
115,000
118,834
5,497
6,000
6,000
6,000
116,049
127,725.
134,000
129,612
1,818
1,972
1,900
1,991
34,689
19,149
18,500
20,537
7,160
7,268
7,500
7,453
672
699
900
725
10,059
11,432
11,432
11,771
19,320
19,584
19,584
20,544
306,985
308,383
314,816
317,467
26,490
25,200
31,500
26,700
26,490
25,200
31,500
26,700
42125
Telephone
8,388
6,500
7,780
4,260
42126
Utilities
240,635
215,000
240,732
227,860
42130
Rental/Lease of Equipment
324
500
1,250
1,350
42210
Maint. of Grounds/Bldgs
89,583
82,000
82,000
207,000
TOTAL OPERATING EXP.
338,930
304,000
331,762
440,470
CONTRACT SERVICES
45300 CS -Community Svcs
292,116 316,450
312,050 312,050
, TOTAL CONTRACT SVCS.
292,116 316,450
312,050 312,050
CAPITAL OUTLAY
46250 Misc Equipment
- -
- 9,450
46410 Capital Improvements
2,026
- _ -
2,026 _
- 9,450
DIVISION TOTAL
966,547 954,033
990,128 1,106,137
153
CITY OF DIAMOND BAR
PARK OPERATIONS SUMMARY (001-6340)
BUDGET DISCUSSION
FY13.14
TOTAL BUDGET $1,106,137
PERSONNEL SERVICES
Personnel (40010-40093)
Full Time
Parks & Maintenance Inspector[Technician
Facilities Maintenance Supervisor
Intermittent Part Time
Facility Attendant 1 - 2,494 hrs @ E -Step
Facility Attendant I1- 2,311 hrs @ E -Step
Maintenance Worker I - 1,250 hrs @ E -Step
Maintenance Worker Il -1,980 hrs @E -Step
Amount Budgeted: 317,467
1.00 FT
0.60 FT
1.60 FT
4.000 IPT
2,494
13.77
34,342
4.000 IPT
2,311
18.34
42,383
2.000 IPT
1,250
13.77
17,213
2.000 IPT
1,980
18.34
36,312
12.000 IPT
227,860
Paul Grow Park
130,250
Over -Time Wages Amount Budgeted: 6,000
SUPPLIES
Operating Supplies (41200) Amount Budgeted; 26,700
Heritage Community Ctr 4,000
Parks Supplies 12,000
Doggie Walk Bags 7,000
Staff Work Boots 700
Plaque for Sycamore Canyon Trail Head 1,500
Youth at Risk - Trail Maint Supplies 1,500
OPERATING EXPENDITURES
Telephone (42125) Amount Budgeted:
4,260
Heritage Park — Pay Phone
500
Heritage Community Ctr -- Verizon & Alarm
1,260
Maplehill Pk -- Pay Phone
500
Pantera Pk -- Pay Phone
500
Peterson Pk -- Pay Phone
500
Reagan Pk -- Pay Phone
500
Sycamore Cyn -- Pay Phone
500
Utilities (42126) Amount Budgeted:
227,860
Paul Grow Park
11,622
Water 11 022
Electric 500
Heritage Park 10,472
Water 9,372
Electric 1,100
154
CITY OF DIAMOND BAR
PARK OPERATIONS SUMMARY (001-5340)
BUDGET DISCUSSION
FY13-14
Page 2
Heritage Community Ctr
16,900
Water- Included with Heritage Park
Electric
13,500
High Speed Internet -- Computer & Phone
1,400
Gas
2,000
Lorbeer Lights
12,500
Electric
12,500
Maplehill Pk
14,409
Water
11,820
Electric
2,500
LA County Sewer Service Charge
89
Pantera Pk (higher water costs to east side of city)
51,795
Water
38772
Electric
13,000
LA County Sewer Service Charge
23
Peterson Pk
29,094
Water
24,071
Electric
5,000
LA County Sewer Service Charge
23
Reagan Pk
12,491
Water
9,402
Electric
3,000
LA -County -Sewer -Service -Charge
89
Starshine Pk .
9,722
Water
8,822
Electric
900
Summitridge (higher water costs to east side of city)
35,787
Water
35,787
Electric - Included w1DBC
Sycamore Cyn Pk & Trail Mesa/Traiihead
17,166
Water
12,127
Electric
5,000
LA County Street Light Assessment
39
Washington Park
5,902
Water
5,002
Electric
900
Rental/Lease of Equipment (42130) Amount Budgeted:
1,350
Rental equip to repair Trails .
500
Portable Restrooms at Summit Ridge Park
850
Maint, of Grounds/Bldgs (42210) RAmount Budgeted: mx207,000
Paul Grow Park
Ball Field Imp. (Level Field, Add Brickdust & Repair Backstop) 3,250
Fire Ant Eradication 800
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000
155
CITY OF DIAMOND BAR
PARK OPERATIONS SUMMARY (001-5340)
BUDGET DISCUSSION
FY13-14
Fuge 3
Heritage Park
Ball Field Imp. (Level Field, Add Brickdust & Repair Backstop)
3,250
Fire Ant Eradication
500
Re -Surface Basketball Court
3,500
Play Surface Repairs
7,800
Replacement Play Panel for Play Equipment -- 3 ea
3,000
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc
2,000
Heritage Community Ctr
Building Maintenance Contract
5,800
HVAC Equipment Service (Bear State)
660
HVAC Controls Service (Johnson)
750
Paint Interior & Exterior (all walls inside, trim outside)
20,500
Misc Maint Irrigtn; Ltg, Elec, Pest Ctrl, etc
800
Lorbeer Football/Soccer Field/Track/Slope
, hire Ant Eradication
800
Maplehill Pk
Re -Surface Basketball & Tennis Courts)
19,500
Play Surface Repairs
250
Replacement Play Panel for Play Equipment --1 ea
1,000
Fire Ant Eradication
500
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc
1,000
Pantera Pk
Building Maintenance Contract
3,050
HVAC Equipment Service (Bear State)
340
Play -Surface -Repairs
17;000
Replacement Play Panel for Play Equipment -- 2 ea
2,000
Fire Ant Eradication
800
Ball Field Imp..(Level Fields & Repair Backstops)
3,750
Re -Surface Tennis Courts
9,750
Misc Maint-Irri tn, Ltg, Elec, Pest Ctrl, etc
3,000
Dog Park
Application of AntlBacterial Spray to Mulch
4,000
Peterson Pk
Weed Removal 1 Fire Break
3,000
Play Surface Repairs
1,100
Fire Ant Eradication
800
Repair of Wrought Iron Fence around Skate Park
1,000
Ball Field Imp. (Level Fields, Repair Backstops)
3,750
Removal of Poison Oak Adjacent to Hiking Trail
2,000
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc
3,000
'Reagan Pk
Re -Surface Basketball & Tennis Courts
19,500
Play Surface Repairs
7,200
Fire Ant Eradication
500
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc
2,500
Starshine Pk
Play Surface Repairs
600
Fire Ant Eradication
500
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc
200
156
CITY OF DIAMOND BAR
PARK OPERATIONS SUMMARY (001-5340)
BUDGET DISCUSSION
FYI 3-14
Page 4
Summitridge Park/CIBC
Fire Ant Eradication
800
Ball Field Imp. (Level Field, Add Brickdust & Repair Backstop)
3,250
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc
1,000
Sycamore Cyn Park & Trail/Trailhead
20,574
Cleaning of Creek Area
3,000
Trailhead Plaque (as State Grants sign replacement)
3,000
Fire Ant Eradication
800
Ball Field Imp. (Level Field, Add Brickdust & Repair Backstop)
3,250
Sump Pump Maintenance
7,500
Ground Squirrel Control
2,600
Misc Maint Irrigtn, Ltg, Elec, Pest Ctrl, etc
1,000
Weed RemovallFire Breaks
11,550
Removal of Poison Oak Adjacent to Hiking Trail
2,000
Washington Park
48,904
Fire Ant Eradication
250
Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc
1,000
CONTRACT SERVICES
CS -Community Svcs (46300) Amount
Budgeted: 312,050
Landscape Maintenance Contract
ValleyCrest Contract
111,188
Paul Grow Park
20,574
Heritage Park
13,735
------------
Ronald Reagan Reagan Park
24,082
Starshine Park
8,369
Sycamore Canyon Park
16,07b
Trail Head/Trail at Sycamore Canyon Park
12,300
ValleyCrest Contract
196,962
Pantera Park
99,331
Peterson Park
43,927
Lorbeer Football Field
48,904
Summit Ridge Park (incl. w/Diamond Bar Center)
Dog Park
4,800
Excel Contract
Washington Park
CAPITAL OUTLAY
3,900
3,900
Misc Equipment (46254) Amount Budgeted: 9,480
Storage Container for Heritage Park 4,200
Replacement Tables for Heritage Park Community Center 2,250
Shades for Pantera Park Activity Room 3,000
157
CIW OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-2014
CONTRACT SERVICES
45300
CS -Community Svcs
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
PERSONNEL SERVICESActual
CS -Concerts in the Park
Adjusted
..'..
Projected
_... _°•
Adopted
_. •.
23,362
45310
CS -Excursions
40010
40020
Salaries
Over -Time Wages
422,591
17,152
449,874
15,000
445,000
474,288
40030
Part -Time Salaries
347,563
326,401
17,000
345,000
20,241
336,656
40070
City Paid Benefits
8,084
11,747
11,747
11,966
40080
Retirement
173,413
86,353
85,000
94,236
40083
Worker's Comp. Exp.
18,652
19,005
18,000
19,721
40084
Short/Long Term Disability
2,794
3,151
3,151
3,326
40085
Medicare
28,843
27,357
28,000
28,450
40090
Benefit Allotment
97,581
110,555
110,555
116,474
TOTAL PERSONNEL
1,116,673
1,049,4431,063,453
1,105,358
SUPPLIES
41200
Operating Supplies
88,129
85,000
85,000
90,932
41300
Small Tools & Equipment
TOTAL SUPPLIES
-
-
1,400
92,332
88,129
85,000
85,000
OPERATING EXPENDITURES
42110
42120
. Printing
Postage Charges
6,824
10,730
8,000
10,400
42128
42130
Banking Charges
20,887
250
33,500
250
18,000
250
18,500
Rental/Lease of Equipment
10,670
10,900
16,000
7,300
42140
Rental/Lease of Real Prop
70,623
84,317
60,000
99,097
42200
Equipment Maintenance
'142
1,500
1,500
1,500
42205
Computer Maintenance
500
500
500
42315
Membership & Dues
1,290
2,115
2,115
2,115
42325
Meetings
1,130
1,350
1,350
1,350
42330
Travel - Conferences
1,859
7,000
7,000
7,563
42335
Travel -Mileage & Auio Allow
-
-
42340
Education & Training
373
200
300
300
42353
City Birthday Party
74,887
73,655
73,655
81,325
42410
Admissions -Youth Activities
38,660
42,400
42,400
44,468
TQTALS?PERAI1[NG EXP.
22-7-265-268,417---23-1-,.070.
274,668
PROFESSIONAL SERVICES
44100
Commission Compensation
2,250
2,700
2,0702,700
TOTAL PROF SVCS
2,250
2,700
2,070
2,700
CONTRACT SERVICES
45300
CS -Community Svcs
89,669
122,956
110,000
94,583
45305
CS -Concerts in the Park
22,562
22,100
22,100
23,362
45310
CS -Excursions
37,894
40,500
35,000
43,500
45320
CS -Contract Classes
164,260
172,000
140,000
160,440
TOTAL CONTRACT SVCS.
314,385
357,556
307,100
321,885
CAPITAL OUTLAY
46250
Misc Equipment
1,400
1,400
_
-
1,400
1,400
_
DIVISION TOTAL 1,748,702 1,764,516 1,690,093 1,796,943
159
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350),
BUDGET DISCUSSION
FYI 3-14
TOTAL BUDGET $1,790,143
PERSONNEL SERVICES
Personnel (40010-40093)
Full Time
Community Svcs Director
Recreation Superintendent
Admin Assistant
CS Coordinator
Recreation Supervisor
Rec Specialist
Rec Specialist
Regular Part -Time
Asst. Preschool Teacher (20 hrs)
Preschool Teacher (30 hrs)
Preschool Teacher (26 hrs)
Amount Budgeted: 1,082,961
0.485 FT
0.750 FT
1.000 FT
3.000 FT
0.400 FT
0.895 FT
1.000 FT
7.530 FT
1.00 RPT
1.00 RPT
1.00 RPT
o� IT
Seasonal Part -Time
_-..-_-_--.-_.-_.- _........-..._..- -. -..
$20.17
CS Spec. -Day CampNorith Master Plan
1.00 SPT
-_._.._... .-...-__.._____..
Implementation (990 hrs @ D -Step)
$20.17
CS Spec. -Fields (3,068 hrs @ D -Step)
3.00 SPT
CS Spec, -Sports (990 hrs @ D -Step)
1.00 SPT
CS Workers (990 hrs @ D -Step)
6.00 SPT
CS Leader (3,960 hrs @ C -Step)
4.00 SPT
CS Leader-TinyTots (900 hrs @ E -Step)
1.00 SPT
CS Leader II (6,926 hrs @ D -Step)
10.00 SPT
Overtime Wages (40020)
Summer Day Camp
Senior Excursions
Haunted House
4th of July Event
Candy Cane Craft Fair
25th Birthday Party
Adult Excursions
Youth & Adult Sports
Winter Snow Fest
YMP & Youth in Action
Diamond Bar Day at the Fair
Concert Share
Easter Egg Hunt
Veterans Recognition
26.00 SPT
Amount Budgeted:
160
Part -Time Salaries:
1,040 $17.09
1,560. $18.82
1,352 $17.92
1 -lours Rate
__.. _---------
990
_-..-_-_--.-_.-_.- _........-..._..- -. -..
$20.17
3,068
$20.17
990
$20.17
990
$10.77
3,960
$11.51
900
$12.68
6,926
$13.77
Total Part -Time Salaries:
1,411
828
2,000
700
2,500
4,512
1,165
1,000
5,025
400
150
400
150
20,24'1
SUPPLIES
Operating Supplies (41200)
Haunted House/FFF
Easter Egg Hunt
Youth Soccer
Youth Basketball
Adult Volleyball
Candy,Cane Craft Fair
Concert Share
Senior Excursions
Senior Dances/Programs
Adult Basketball
Day Camp
Staff Shirts
YMP Imp & DB4 Youth
Adult Excursions
Volunteen Program
Tiny Tots
Youth Baseball
Winter Snow Fest
Concerts in the Park
Contract-Classes-.-._....__..._.-._
Veterans Recognition
Arbor Day Celebration
Fourth of July
Diamond Bar Day at the Fair
Senior Softball
Field Attendant
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY13-14
Pacie 2
Amount Budgeted: 89,128
3,500
3,000
3,760
11,110
235
850
1,500
1,200
7,375
3,216
8,230
2,839
5,930
830
1,236
7,500
11,863
6,500
1,360
3,644
950
450
700
350
Small Tools & Equipment Amount Budgeted: 1,400
Table Tennis Table 1,000
Youth Sports Scoreboards/Timers 400
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted:
10,400
Concerts in the Park/Movies in the Stars
775
Day Camp
.700
Winter Snowfest
500
Youth Basketball
600
Youth Baseball
600
Youth Soccer
500
Easter Egg Hunt
500
Haunted House & Fall Fun Festival
500
Tiny Tots
500
Candy Cane Craft Fair
575
Senior Programs
250
161
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY13-14
Rage 3
Contract Classes
500
Veterans Recognition
600
Armed Forces Banners Brochures
-
Fourth of July
-
DB4Youth
2,500
Diamond Bar Day at the Fair
450
Concert Share •
350
Postage Charges (42120)
Amount Budgeted: 250
Business Reply Account
250
Banking Charges (42128) Amount Budgeted: 18,500
Credit Card Charges 18,500
Rentalit-dace of Equipment (42130) Amount Budgeted: 7,300
Winter Sriowfest 3,900
Fireworks Show -No Show in 2013 -
Sound System -
Restrooms/Sinks
Tables/Chairs/Equipment
Light Tower Rental -
Concert Share 3,400
RentailLease of Real Prop (42140) Amount Budgeted: 99,097
Youth Basketball Games + Practice
32,289
Youth Indoor Soccer
5,100
Adult Volleyball
8,640
Adult Basketball
42,768
Contract Classes
10,000
4th of July
-
Winter Snow Fest
200
Easter Egg Hunt
100
Equipment Maintenance (42200) Amount Budgeted: 1,500
Vehicle Maint 1,500
Computer Maintenance (42205) Amount Budgeted: 500
Computer Software - Staff Scheduling 500
Membership & Dues (42315) Amount Budgeted: 2,115
C.P.R.S. Membership (8 Staff) 1,240
Lem (2 Staff) 400
Calif. Asso. of Senior Service Centers (1 Staff) 50
WILS (3 Staff) 75
S.C.M.A.F. Membership (4 Staff) 350
162
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY13-14
Page 4
Meetings (42325)
Amount Budgeted: 1,350
C.P.R.S. Seminars
200
S.C.M.A.F. Sports Institute (4 staff)
390
Brochure Exchange Meetings
120
CPRS District XIE[ Meetings
600
WILS Meetings
120
Travel - Conferences (42330) Amount Budgeted: 7,563
CPRS Conference - Ontaio 314-317/13
Registration for 7 staff @ $359 2513
Mileage for 7 staff @ $100 700
Meals/Parking/Incidentals -- 3. days x $70 1470
CPRS ASW Maintenance Management School -
Lake Arrowhead 1114.11/8113
Registration for 2 staff 2,730
Mileage 150
Travel -Mileage & Auto Allow (42335) Amount Budgeted: _
Staff Mileage _
Education & Training (42340) Amount Budgeted: 300
Day Camp 200
Tiny Tots 100
City Birthday Party (42353) Amount Budgeted:
81,325
7
Banners
5,300
Special Event Insurance
1,800
Restroom/Sink Rental
1,100
Sound System Rental
850
Equipment Rental -
Tables, Chairs, Generators, Canopies
12,000
Contract Staff/Security
1,850
Rides/Attractions
23,550
Non Profit's Organizations Revenue Share
11,000
Annual Birthday Pins
2,400
Decoration/Signs
3,350
Games/Game Prizes
4,700
Facility Rental - PUSD
250
Food Reimbursement
700
Birthday Cakes/Supplies
500
Wrist Bands
500
Flyers/Posters/Promotion
8,500
Council & Commission Shirts
900
Kwik Covers
500
Car Show Supplies
1,475
163
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FYI 3-14
Page 5
Admissions -Youth Activities (42410) Amount Budgeted: 44,468
Day Camp - Excursions 41,900
Tiny Tots 9,000
D134 Youth 1,568
F
PROFESSIONAL SERVICES
CES
Commissioner Compensation (44100) Amount Budgeted: 2,700
5 Comm. @ $45/mtg @ 12 mtgs/year 2,700
CONTRAQT SERVICES
CS -Community Svcs (45300)
Amount Budgeted: 93,143
Adult Basketball Officials
1,188
Tiny Tots
840
Volunteens
2,500
Daycamp -- Summer Entertainment
1,840
Youth Basketball Officials
5,040
PeaceBuilders
2,815
Winter Snow Fest - 2013'
21,700
Snow
13,000
Sound System
750
S-poijial EWFhtnsuranee
Food Vendor Reimbursement
550
Valley CrestfMCE
1,000
Banners
500
Event Security
400
Revenue Split w/Organizations
5,000
Senior Program
27,945
Haunter[ House/Fall Fun Festival
1,700
Special Event Insurance
400
Banners
700
Revenue Split w/Organizations (FFF)
600
Candy Cane Craft Fair
500
Easter Egg Hunt Liability Insurance
450
Easter Egg Hunt Banners
600
Fireworks Show — No Show in 2093
-
Fireworks
Entertainment
-
Banners (5 New Horizonital)
-
Valley Crest
-
Insurance
_
Veterans Recognition - Entertainment
200
Armed Forces Banners
13,125
Movies under the Stars -- Movie Rentals
3,100
DB4Youth
6,480
Diamond Bar Day at the Fair
800
Concert Share
2,400
164
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted: -
Misc Equipment
165
CITY OF DIAMOND BAR
RECREATION
SVCS (001-5350)
BUDGET DISCUSSION
FY13-14
Page 6
Concerts in the Park (45305)
23,362
Bands -W 7 Concerts
10,000
.Sound System
4,500
Concessionaire Reimbursements
900
Banners & Replacement Signage
3,400
Special Event Insurance
2,200
Annual ASCAP Registration
650
Annual BMI Registration
650
Annual SESAC Registration
.1 ,062
CS -Excursions (45310)
Amount Budgeted:
43 500
Adult Excursions
15,500 '
Senior Excursions
28,000
CS - Contract Classes (45320)
Amount Budgeted:
160,440
Contract Class instructors
155,440
Instructor Insurance
5,000
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted: -
Misc Equipment
165
167
CITY OF DIAMOND ,
Department- Publicr
® Tublic Works
Administration
® Engineering
r-
0 Landscape Maintenance
tenance a
169
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
PUBLIC WORKS
FY 2013-2014
Organization #: 001-5510 through 001-5558
PERSONNEL SERVICES
SUPPLIES
OPERA'T'ING EXPENDITURES
PROFESSIONAL SERVICES
CONTRACT SERVICES
CAPITAL OUTLAY
DEPARTMENTTOTAL
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
Actual
Adjusted
Projected
Adopted
$901,451
$720,193
$693,920
$900,955
44,817
56,500
59,000
84,000
106,124
113,050
113,550
115,550
51,243
128,406
123,5.00
179,500
1,297,396
1,579,675
1,515,760
1,397, 875
-
3,000
3,000
3,000
$2,401,031
$2,600,824
$2,508,730
$2,680,880
DEPARTMENT INCLUDES:
PW Administration $684,695
Engineering 381,907
Road Maintenance 1,250,903
Landscape Maintenance 363,375
PUBLIC 11410RKS
AW Administration
25,5%
Landscape Maintenance I•
13:6% -.
Engineering
14,3%
Road Maintenance
96.6%
Total Department Expenditures - $2,6801880
170
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-2014
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Cafeteria Benefits
11,558
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41250 Road Maint Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
------Actual Adjusted_ Projected _,..,_....
Adopted
600,335
530,007
506,500
650,529
1,693
2,500
2,500
4,000
7,369
7,138
6,600
9,475
189,111
88,595
88,595
112,424
13,164
11,558
11,007
14,454
3,362
3,235
3,009
3,968
8,556
7,685
7,297
9,756
77,861
69,475
68,412
96,348
901,451
720,193
693,920
900,955
4,088
2,000
4,500
4,500
37,428
50,000
50,000
65,000
3,301
4,500
4,500
14,500
44,817
56,500
59,000
84,000
OPERATING EXPENDITURES
42110
Printing
3,272
5,500
8,000
8,000
42115
Advertising .
3,287
4,000
4,000
4,000
42125
Telephone
519
-550
550
550
42126
Utilities
69,066
70,000
70,000
70,000
42130
RentallLease of Equip
3,707
4,000
4,000
4,000
42200
Equipment Maintenance
3,576 -
4,000
4,000
4,000
42310
Fuel
10,308
8,500
8,500
8,500
42315
Membership & Dues
2,228
2,500
2,500
2,500
42320
Publications
1,349
1,000
1,000
1,000
42325
Meetings
1,310
2,500
2,500
2,500
42330
Travel -Conferences
1,493
4,500
2,500
4,500
42335
Travel -Mileage & Auto Allow
3,397
3,500
3,500
3,500
42340
Education & Training
2,612
2,500
2,500
2,500
TOTAL OPERATING EXP.
106,124
113,050
113,550
115,550
PROFESSIONAL SERVICES
44000
Professional -Services
3;562
6;500-
550D
-6;500
44100
Commission Compensation
1,935
3,000
3,000
3,000
44240
Prof Svcs -Environmental
37,462
73,658
74,000
130,000
44520
Prof Svcs -Engineering
8,284
45,248
40,000
40,000
TOTAL PROF SVCS
51,243
128,406
123,500
179,500
CONTRACT SERVICES
45221
CS - Engineering
44,667
176,357
150,000
60,Ob0
45222
CS -Traffic
31,328
27,173
25,000
80,000
45223
CS - Plan Checking
20,905
33,153
30,000
36,900
• 45224
CS - Soils
400
5,000
5,000
5,000
45226
CS - Surveying
-
3,000
3,000
3,000
45227
CS - Inspection
6,145
51,660
35,000
24,600
45500
Contract Services
12,478
35,000
35,000
35,000
45501
CS - Street Sweeping
133,498
135,000
135,000
135,000
45502
CS - Road Maintenance
234,750
240,000
240,000
175,000
45503
CS -Parkway Maint
23,793
24,675
24,675
24,675
45504
CS - Sidewalk Insp & Repair
213,488
150,000
150,000
150,000
45506
CS - Striping & Signing
6,946
50,000
50,000
50,000
171
45507
CS - Traffic Signal Maint
209,427
225,576
220,000
220,000
45508
CS - Vegetation Control
104,597
102,400
102,400
102,400
45509
CS - Tree Maintenance
199,499
198,835
198,835
184,230
45510
CS - Tree Watering
10,924
16,850
16,850
17,070
45512
CS - Storm Drainage
7,754
15,000
15,000
15,000
45522
CS - Right of Way Maint
20,992
50,000
50,000
50,000
45530
CS - Industrial Waste
15,805
39,996
30,000
30,000
TOTAL CONTRACT SVCS.
1,297,396
1,579,675
1,515,760
1,397,875
CAPITAL
OUTLAY
46220
Office Equip-Fumiture
-
-
-
46260
Misc Equipment
-
3,000
3,000
3,000
-
3,000
3,000
3,000
DEPARTMENT TOTAL
2,401,031
2,600,824
2,508,730
2,680,880
172
let I WArel :5
01 rlkliyMol 0.0 _
ACTIVITY COMMENTARY
2013-2014
DEPARTMENT TITLE; PUBLIC WORKSIENGINEERING DEPT NO, 5510-5558
.The Public Works Department provides information on General Engineering matters
relating to City streets, public right-of-ways, City's Capital projects, utilities, traffic related
issues, etc. to the general public, contractors, developers, utility companies, and other
public agencies. It coordinates City projects and plans with other governmental
agencies to ensure that- the City's concerns are addressed (i.e; SCAG, LACTC,
CalTrans, County of Los Angeles)
This department manages and enforces the City's requirements for subdivisions, lot
development, utilities, vehicle/pedestrian traffic, and the use of public right-of-way. All
plans and projects for proposed development are reviewed and any required reports are -
prepared for the Planning Commission, Traffic and Transportation Commission, and the
City Council.
The department is responsible for the City's traffic and transportation activities, grant
administration, and the administration of related Capital Projects Funds.
The department is also responsible for the day-to-day maintenance of all publicly owned
properties,. including streets, curbs, gutters, sidewalks, traffic signals, signs, street lights,
sewers storm drains and landscaping. The department administers the maintenance
contracts to accomplish the,fore mentioned items.
PERSONNEL
FULL TIME POSITIONS
Public Works Director
0.85
Senior Civil Engineer
0.85
Associate Engineer
1.00
.Assistant Engineer
0.95
PW Maintenance Supt
1.00
Sr. Street Maint Wkr
2.00
Administrative Coordinator
0.75
Total Positions 7.40
173
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-2014
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
42335
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
OPERATING EXPENDITURES
42110
Printing
42115
Advertising
42125
Telephone
42126
Utilities
42315
Membership & Dues
42320
Publications
42325
Meetings
42330
Travel -Conferences
42335
Travel -Mileage & Auto Allow
42340
Education & Training
1,426
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000 Professional Services
44100 Commissioner Comp
44240 Prof Svcs -Environmental
TOTAL PROF SVCS
FY 2011.12 FY 2012-13 FY 2012-13 FY 2013-14
„„.,.,... _,. o
Actual � Adjusted Pro'1 ected Adopted
267,804
233,684
225,000
266,360
1,119
2,000
1,000
2,000
3,121
2,889
2,600
3,347
86,142
39,062
39,062
46,032
4,937
4,069
3,800
4,712
1,430
1,426
1,200
1,625
3,840
3,388
3,200
3,864
30,949
26,812
26,812
32,604
399,342
313,330
302,674
360,545
4,088
2,000
4,500
4,500
-
500
500,
500
4,088
2,500
5,000
5,000
3,272
5,500
8,000
8,000
3,287
4,000
4,000
4,000
M9
550
550
550
69,066
70,000
70,000
70,000
75
1,000
1,000
1,000
1,349
1,000
1,000
1,000 ,
826
2,000
2,000
2,000
1,146
4,000
2,000
4,000
3,007
3,000-
3,000
3,000
1,579
1,500
1,500
1,500
84,126
92,550
93,050
95,050
3,562
6,500
6,600
6,500
1,935
3,000
3,000
3,000
37,462
73,658
74,000
130,000
42,959
83,158
83,600
139,500
CONTRACT SERVICES
45221 CS - Engineering
27,767
85,909
70,000
30,000
45227 CS - Inspection
6,145
51,660
35,000
24,600
45530 CS - Industrial Waste
15,805
39,896
30,000
30,000
TOTAL CONTRACT SVCS.
49,717
177,565
135,000
84,600
CAPITAL OUTLAY
46220 Office Equip -Furniture
DIVISION TOTAL 580,232 669,103 619,224 684,695
175 .
CITY OF DIAMOND BAR
PUBLIC WORKS ADMIN (001-5510)
BUDGET DISCUSSION
FYI 3-14
TOTAL BUDGET $684,695
PERSONNEL SERVICES
Personnel (40010-40093)
Public Works Director
Senior Civil Engineer
Assoc Engineer
Assist Engineer
Administrative Coordinator
Amount Budgeted:
0.75 FT
0.40 FT
0.25 FT
0.35 FT
0.75 FT
2.50 FT
360,545
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 4,500
Misc. Office Supplies 4,500
Small Tools & Equipment (41300) Amount Budgeted: 500
Misc. Tools & Equipments 500
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 8,000
Plans, Specifications, Reports, Notices, and
Flyers
NTMP Notices & Surveys 8,000
Advertising (42115) Amount Budgeted: 4,000
Educationalloutreach programs) and
mailings related to public
works/trafflclparking/street sweeping
activities 4,000
Telephone (42125)
Amount Budgeted:
550
Public Works Director - Cell Phone Allow
550
Utilities (42126)
Amount Budgeted:
70,000
Traffic signals
70,000
Membership & Dues (42315)
Amount Budgeted:
1,000
APWA, ASCE, MSA, TCSA.
1,000
Publications (42320)
Amount Budgeted:
1,000
Various Professional/Trade Magazines
1,000
Meetings (42325) Amount Budgeted: 2,000
Public Works and Traffic Engineering
Workshops/Seminars 2,000
176
CITY OF DIAMOND BAR
PUBLIC WORKS ADMIN (001-5510)
BUDGET DISCUSSION
PY13-14
Page 2
Travel -Conferences (42330) Amount Budgeted: 4,000
League of California Cities- Public Works
Officers Institute Annual Conference, APWA
Conference 2,000
T&T Commissioner Wkshops/Conf 2,000
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000
Public Works Director - Auto Allowance 3,000
Education -& Training (42340) Amount Budgeted: 1,500
Train i ngs/Worksh ops 1,500
PROFESSIONAL, SERVICES
Professional Services (44000) Amount Budgeted: 6,500
Minute Secretary 1,500
Misc.Traffic Mgt Programs 5,000
Commissioner Compensation (44100) 3,000
T&T Commission 3,000
Prof Svcs -Environmental (44240) Amount Budgeted:
130,000
NPDES Permit/Compliance due to
increased enforce meni/requirements,
including computer modeling.
70,000
Coyote Creek TMDL
lmplementationlMonitoring!Reporting
kequirements
30,000
Sewer Sys Overflow[WDR Permit Fee
8,500
NPDES Permit Fee
19,000
CPR Membership
2,500
CONTRACT SERVICES
CS - Engineering (45221) Amount Budgeted:
30,000
As needed basis -non fee based projects
(i.e., Sewer/Storm Drain M&O Deficiency
Analysis)
30,000
CS - Inspection (45227) Amount Budgeted: 24,600
Grading, sewer, storm drains, and various
development improvements. 24,.600
CS - Industrial Waste (45530) Amount Budgeted: 30,000
L.A.County Dept. of Public Works: Plan
Checks, Permits, and Enforcement. 30,000
177
CITY OF DIAMOND BAR'�ubliG�forks``
ESTIMATED EXPENDITURES I�IVfSaOt1�' , {Eng�rte`er�rlg rra:
I'Y 2013-2014
N-:}E.:�::f3Cf1,5��.5��,.,.,", i
t
OPERATING EXPENDITURES
42315
Membership & Dues
FY .2011-12
FY 2012-13
I;Y 2012-13
FY 2013-14
42325
Meetings
Actual
Adjusted
Projected
Adopted
PERSONNEL SERVICES
Travel -Conferences
347
500
500
40010
Salaries
164,503
124,092
110,000
162,118
40020
Over -time Wages
169
-
200
500
40070
City Paid Benefits
2,044
1,630
1,500
2,240
40080
Retirement
51,191
20,743
20,743
28,017
40083
Worker's Comp. Exp.
3,402
2,482
2,200
3,242
40084
Short/Long Term Disability
993
758
758
989
40085
Medicare
2,343
1,800
1,600
2,356
40090
Benefit Allotment
21,918
16,563
15,500
23,544
TOTAL PERSONNEL
246,563
168,068
152,501
223,007
OPERATING EXPENDITURES
42315
Membership & Dues
2,153
1,500
1,500
1,500
42325
Meetings
484
500
500
500
42330
Travel -Conferences
347
500
500
500
42335
Travel -Mileage & Auto Allow
390
500
500
500
42340
Education & Training
1,033
1,000
1,000
1,000
CS - Surveying
TOTAL OPERATING EXP,
4,407
4,000
4,000
4,000
CONTRACT SERVICES
45221
CS - Engineering
16,900
90,448
80,000
30,000
45222
CS - Traffic
31,3288
27,173
25,000
80,000
45223
CS - Plan Checking
20,905
33,153
30,000
36,900
45224
CS - Soils
400
5,000
5,000
5,000
45226
CS - Surveying
0
3,000
3,000
3,000
TOTAL CONTRACT SVCS.
69,533
158,774
143,000
154,900
DIVISION TOTAL
320,503
330,842
299,501
381,907
179
CITY OF DIAMOND BAR
ENGINEERING. (001-5561)
BUDGET DISCUSSION
FY13-14
TOTAL BUDGET $381,907
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 223,007
Senior Civil Engineer 0.45 FT
Assoc Engineer 0.75 FT
Assist Engineer 0.60 FT
1.80 FT
OPERATING EXPENDITURES
Membership & Dues (42315) Amount Budgeted:
30,000
30,000,
1,500
APWA(Senior, Associate & Assist. Engineers)
Traffic Counts, Speed Surveys, Speed Zone
ASCE(Senior, Associate & Assist. Engineers)
1,500
NTMP Plans, etc.
Meetings (42325) . Amount Budgeted:
East-West Freight Corridor/Freight Plans
500
Caltrans, MTA, LACDPW, SGVCOG, SCAG
500
grading, sewer, and storm drain plan checks, .
Travel -Conferences (42330) Amount Budgeted:
lot line adjustment, certificate of correction.
500
APWA
500
Travel -Mileage & Auto Allow (42335) Amount Budgeted:
500
Misc
500
Education & Training (42340) Amount Budgeted:
1,000
APWA, ASCE, ITS, UCLA Extensions
1,000
CONTRACT SERVICES
CS - Engineering (45221) Amount Budgeted:
Misc. engineering studies/reports on an as
needed basis
30,000
30,000,
CS - Traffic Engr (45222) Amount Budgeted:
80,000
Traffic Counts, Speed Surveys, Speed Zone
Survey Update, Traffic'impact Studies,
NTMP Plans, etc.
30,000
East-West Freight Corridor/Freight Plans
50,000
CS - Plan Checking (45223) Amount Budgeted:
36,900
grading, sewer, and storm drain plan checks, .
lot line adjustment, certificate of correction.
36,900
CS - Solis (45224) Amount Budgeted: 5,000
As needed basis 5,000
CS - Surveying (45226) Amount Budgeted: 3,000
As needed basis 3,000
180
CITY OF DIAMOND BAR
Rental/Lease of Equip
3,707
4,000
ESTIMATED EXPENDITURES
4,000
42200
Df17iiS90N�v� 's,i ai abd;tsJla r `i�arte '3
3,576
FY 2013-2014
4,000
4,000
42310
Fuel
10,308
8,500
8,500
8,500
FY 2011-12
FY 2012-13
FY 2012-13 IFY 2013-14
16,500
Actual
Adjusted
Projected Adopted
_
PERSONNEL SERVICES
40010 Salaries
168,028
172,231
171,500 222,050
40020 Over --Time Wages
405
500
1,300 1,500
40070 City Paid Benefits
2,204
2,619
2,500 3,889
40080 Retirement
51,778
28,790
28,790 38,375
40083 Worker's Comp. Exp.
4,825
5,007
5,007 6,499
40084 Short/Long Term Disability
939
1,051
1,051 1,355
40085 Medicare
2,373
2,497
2,497 3,536
40090 Benefit Allotment
24,994
26,100
26,100 40,200
TOTAL PERSONNEL
255,546
238,795
236,745 317,403
SUPPLIES
CS -Striping &Signing
6,946
50,000
41250 Road Maintenance Supplies.
37,428
50,000
50,000 65,000
41300 Small Tools & Equipment
3,301
4,000
4,000 14,000
TOTAL SUPPLIES
40,729
54,000
54,000 79,000
OPERATING EXPENDITURES
42130
Rental/Lease of Equip
3,707
4,000
4,000
4,000
42200
Equipment Maintenance
3,576
4,000
4,000
4,000
42310
Fuel
10,308
8,500
8,500
8,500
TOTAL OPERATING EXP.
17,591
16,500
16,500
16,500
Professional
Services
44520
Prof Svcs - Engineering
8,284
45,248
40,000
40,000
8,284
45,248
40,000
40,000
CONTRACT SERVICES
45501
CS -Street Sweeping
133,498
135,000
135,000
135,000
45502
CS -Road Maintenance
234,750
240,000
240,000
175,000
45504
CS -Sidewalk Insp & Repair
213,488
150,000
150,000
150,000
45506
CS -Striping &Signing
6,946
50,000
50,000
50,000
45507
CS -Traffic Signal Maint
209,427
225,576
220,000
220,000
45512
CS -Storm Drainage
7,754
15,000
15,000
15,000
45522
CS -Right of Way Maint
20,992
50,000
50,000
50,000
TOTAL C-ONTRAC--T-SVCS.
826;855
866576
860,000
795'000
CAPITAL OUTLAY
46250 Mise Equipment - 3,000 3,000 3,000
3,000 3,000 3,000
DIVISION TOTAL 1,149,005 1,223,119 1,212,245 1,250,903
CITY OF DIAMOND BAR
ROAD MAINTENANCE (001-5554)
BUDGET DISCUSSION
FY13-14
TOTAL. BUDGET $1,250,903 ....
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 317,403
Public Works Director 0.10 FT
Public Wks Maintenance. Superintendent 1.00 FT
Sr Street Maintenance Worker 2.00 FT
3.10 FT
SUPPLIES
Road Maintenance Supplies (41250)
Amount Budgeted:
65,000
AC Cold Mix, Absorbents, Signs, Posts,
Cones, Paint, and Misc. Supplies.
Work Boots - 2 Staff Members
65,000
Small Tools & Equipment (41300)
Amount Budgeted:
14,000
'Misc. Items (Grinding wheels, blades,
14,000
shovels, etc.)
OPERATING EXPENDITURES
Rental/Lease of Equip (42130).
Amount Budgeted:
4,000
Generator, Spot Lights, Trucks,
Barricades, Traffic Control Cones/Signs, etc.
4,000
Equipment Maintenance (42200)
Amount Budgeted:
4,000
Grinder, Striper, Car washes, etc
4,000
Fuel (42310)
Amount Budgeted:
8,500
Fuel
8,500
PROFESSIONAL. SERVICES
Prof Svcs-Engineering'(44520)
Amount Budgeted:
40,000-
0,000On-call
On-callTraffic Engineering Assistance/Suppdrt
40,000
CONTRACT SERVICES,
CS -Street Sweeping (46501)
Amount Budgeted:
135,000
Street Sweeping
135,000
CS -Road Maintenance (45502)
Amount Budgeted:
175,000
Road Maintenance
960,000
Parks - Slurry Seal Parking Lots
15,000
CS -Sidewalk Insp & Repair (46504)
Amount Budgeted:
150,000
Sidewalk R & R
150,000
CS -Striping & Signing (45606)
Amount Budgeted:
50,000
Striping & Signing work
50,000
182
CITY OF DIAMOND BAR
ROAD MAINTENANCE (009-5554)
BUDGE_ T DISCUSSION
FY13-14
Page 2
CS -Traffic Signal Maint (45507) Amount Budgeted: 220,000
Trafc.Signal Maint 220,000
CS -Storm Drainage (45512) Amount Budgeted: 15,000
Storm Patrol/Drainage Device Maint 15,000
CS -Right of Way Maint (45522) Amount Budgeted: 50,000
Right of Way Maint 50,000
CAPITAL OUTLAY
Miscellaneous Equipment (46250) Amount Budgeted: 3,000
Equipment Replacement 3,000
183
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2013-2014 '
85
FY 2011-12
FY 2012-13
FY 2012-13
FY'2013-14
Actual
Adjusted
Projected
Adopted
CONTRACT SERVICES
45500
Contract Services
12,478
35,000
35,000
35,000
45503
CS - Parkway Maint
23,793
24,675
24,675
24,675
45508
CS - Vegetation Control
104,597
102,400
102,400
102,400
45509
CS - Tree Maintenance
199,499
198,835
198,835
184,230
45510
CS - Tree Watering
.10,924
16,850
16,850
17,070
TOTAL CONTRACT SVCS,
351,291
377,760
377,760
363,375
DIVISION TOTAL
351,291
377,760
377,760
363,375
85
CITY OF DIAMOND BAR
LANDSCAPE MAINTENANCE (001-5558)
BUDGET DISCUSSION
FY13-14
TOTAL BUDGET $363,375
CONTRACT SERVICES
Contract Services (45500) Amount Budgeted: 35,000
Trails Maint - Youth at Risk Pgm 35,000
(Funded with Prop. A Safe Parks Act At -Risk Funds)
CS - Parkway Maint (45503) Amount Budgeted: 24,675
Lanterman Contract 24,675
CS - Vegetation Control (45508) Amount Budgeted: 102,400
MCE Contract 78,900
Crestline Annexation Area 10,100
Freeway Ramps/Cal Trans ROW 13,400
CS - Tree Maintenance (45609) Amount Budgeted:
WCA Contract -- Includes 1.3% CPl Increase
Tree Maintenance - 5 year cycle
LLAD #39 & Area 1 -- 2,652 trees @ 40.501tree
107,405
LLAD #41 Slopes (3 -man Crew/25 days
6,580
over a 5 -year period ($30,90015 years)
Service Requests and As Needed Work
7,345
Emergency. Call Out
3,105
Arborist inspections
5,380
Tree Planting
11,380
Tree/Stump Removals/Replacements for Sidewalk Repairs and
23,375
Pro -Active Risk Management
Remove and Replace 16 Stone Pines on Morning Canyon
14,280
Remove Dead Alders/Eucs at Pathfinder Slope over 5 -years
5,380
($25,00015 years)
184,230
CS - Tree Watering (45510) Amount Budgeted: 17,070
WCA Contract -- Includes 1.3% CPI Increase 17,070
186
r
Department - Transfers Out
Transfers Out
187
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2013-2014
DIVISION TITLE: TRANSFERS OUT DIVISION NO. 9915
Interfund transfers from the General Fund to other funds for Fiscal Year 2013-2014
consist of transfers to the Community Organization Support Fund,. Self -Insurance Fund,
Debt Service Fund, Computer Replacement_ Fund, LLAD Funds, and the Capital
Improvement Projects Fund.
The City Council has created a Community Organization Support Fund that is funded
through transfers from the General Fund. The purpose of this fund is to provide money
in an effort to provide financial support to various community based organizations. .
The transfers to the 'Self-insurance Fund include the budgeted amount for the City's
general liability insurance premiums.
The transfer to the Debt Service Fund is to make the principal and interest payment and
any related banking charges 'on the 2002 fixed rate bonds.
The transfer to the Computer Replacement Fund is to fund various computer related
equipment such as servers, printers, personal computers and printers.'
The transfers to the LLAD Funds have become necessary to supplement the funding of
the districts operations. The City Council will be considering 'various funding
mechanisms in the near future to ensure the continued services provided by these
assessment districts.
The transfers to the Capital Improvement Projects Fund consist of transfers to make
various park and street improvement projects.
188
CITY OF DIAMOND BAR ,\: L � 7� Irt 41SL FL1 i zrs
REPAi3VlD^ NTt a _ ���f Tfarsfp�rs
ESTIMATED
EXPENDITURES
FY 2U13-2014
f1'��t?�fers}c�UFi ; t
r !r i
USES OF FUND BALANCE RESERVES
49138
Transfer Out-LLAD #38
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
49139
Transfer Out-LLAD #39
Actual
Adjusted
Projected
Adopted
OPERATING TRANSFERS OUT
Transfer Out-LLAD #41
37,888
22,723
17,676
49011
Transfer Out -Com Orgnztn Fd
11,370
15,000
11,500
15,000
49012
Transfer Out -Law Enforce Fund
-
-
245,033
-
49111
Transfer Out Gas Tax
101,101
1,331,800
-
9,972,043
49116
Transfer Out - Traffic Mitigation
49122
Transfer Out - Quimby
-
49155
Transfer Out-CDBG
-
49156
Transfer Out - EECBG
-
_
168
_
49250
Transfer Out - CIP
135,528
274,728
116,613
-.
49370
Transfer Out -Debt Service Fd
540,533
837,316
837,316
842,406
49510
Transfer Out -Self Ins Fund
409,112
448,379
408,911
150,634
49520
Transfer Out -Equip Replcmt
-
_
49530
Transfer Out -Comp Replcmt
90,000
89,500
230,000
1,197, 644
1,665,423
1,709,041
1,238,040
USES OF FUND BALANCE RESERVES
49138
Transfer Out-LLAD #38
27,616
17,712
14,678
11,962
49139
Transfer Out-LLAD #39
68,652
95,652
114,035
81,938
49141
Transfer Out-LLAD #41
37,888
22,723
17,676
26,935
49250
Transfer Out-CIP Fund
-
-
116,613
346,956
134,156
136,087
263,002
467,791
TOTAL
1,331,800
1,801,510
9,972,043
1,705,831
189
CITY OF DIAMOND BAR
TRANSFERS OUT - (001-9915)
BUDGET DISCUSSION
FY13-14
'TOTAL BUDGET $1,705,831
OPERATING TRANSFERS OUT
Transfer Out -Com Orgnztn Fd (49011) Amount Budgeted: 15,000
15,000
Transfer Out - Law Enforcement Fund (49012)
Budget Savings
Transfer Out-CIP Fund (49250) Amount Budgeted:
Transfer Out -Debt Service Fund (49370)
Amount Budgeted:
842,406
Bond Principal Payments
350,000
Interest Expense
488,906
Banking Charges
3,500
Transfer Out -Self Ins Fund (49510)
Amount Budgeted:
150,634
Insurance Premiums
150,634
Transfer Out -Equip Replcmt (49520)
Amount Budgeted:
-
Vehicle Fteplacernent (5 yr cycle)
- '
Transfer Out -Comp Equip Replacement (49530)
Amount Budgeted:
230,000
Computer Purchases
230,000
USES OF FUND BALANCE RESERVE
Transfer Out - LLAD #38 (49138)
Amount Budgeted:
11,962
To Cover Fd Deficit
11,962
Transfer Out - LLAD #39 (49139)
Amount Budgeted:
81,938
To Cover Fd Deficit
81,938
Transfer Out- LLAD #41(49141)
26,935
To Cover Fd Deficit
26,935
Transfer Out-CIP Fund (Use of Reserves)
Amount Budgeted:
346,956
25213 Grandview Trail Construction
88,290
Grandview -Trail Link Construction
89,608
Design - Heritage Park Community Center Improvements
50,000
01413 Residential Slurry Seal Area 1 B
119,058
190
711 7 17;
�vI I 41S 9 Me I M-
191
SPECIAL FUNDS BUDGET
FY 2013-2014
COMMUNITY ORGANIZATION SUPPORT FUND
FUND DESCRIPTION:
This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy
to support various non profit community organizations which are of a benefit to the City. The City has continued
this program to show their ever increasing interest and support of the City's non profit community organizations.
TOTAL 11,370 15,000 11,500 15,000
193
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
Actual
Adjusted
Projected
Adopted
ESTIMATED RESOURCES
25500 Approp Fund Balance
39001 Transfer -in General Fund
'[1,370
15,000
11,500
15,000
TOTAL
11,370
15,000
11,500
15,000
OPERATING EXPENDITURES
4010-42355 Contributions - Com Groups
11;.370
15,000
11,500
15,000
11,370
15,000
11,500
15,000
TOTAL 11,370 15,000 11,500 15,000
193
CITY OF DIAMOND BAR
COMMUNITY ORGANIZATION SUPPORT FUND (011)
FY 2013-2014
TOTAL RESOURCE BUDGET $15,000
ESTIMATED RESOURCES
Transfer -in Genera[ Fund (39001) Amount Budgeted: 15,000
15,000
TOTAL EXPENDITURE BUDGET �15,aoa
OPERATING EXPENDITURES
Contributions - Com Groups (42355) Amount Budgeted: 16,000
15,000
194
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2013-14 -
LAW ENFORCEMENT RESERVE FUND
FUND DESCRIPTION:
This fund was established in FY12-13 to incorporate a method to fund future increases in the Sheriffs Department contract
and the Liability Trust Fund. The primary revenue source in this fund is from annual savings realized in the law
enforcement budget in the General Fund.
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted
ESTIMATED RESOURCES _
25500 Unrestricted Fund Balance - - - 245,033
39001 Transfer In - General Fund - 245,033 -
TOTAL - - 245,033 245,033
TRANSFERS OUT
9915-49001 Transfer Out - General Fund - - - -
CAPITAL OUTLAY
4093-46410 Capital improvements - - -
FUND BALANCE RESERVE
25500 Unrestricted Fund Balance - - 245,033 245,033
Total Fund Balance Res. - - 245,033 245,033
TOTAL - - 245,033 245,033
195
CITY OF DIAMOND BAR
LAW ENFORCEMENT FUND
FYI 3-14
TOTAL RESOURCE BUDGET $245,033
ESTIMATED RESOURCES
Unrestricted Fund Balance (25500) Amount Budgeted: 246,033
Estimated Based on Projections 245,033
TRANSFERSIN -
Transfer In - General Fund (39001) -
Savings Realized in Law Enforcement Budget
TOTAL EXPENDITURE BUDGET $0
TRANSFERS OUT
Transfer Out - General Fund (9916-49001) Amount Budgeted: -
Transfer Out - General F6nd -
CAPITAL OUTLAY
Capital Improvements Amount Budgeted:
Capital Improvements
FUND BALANCE RESERVES
Unrestricted Fund Balance (25500) Amount Budgeted: 245,033
Based on Budget -Unrestricted 245,033
196
�i
197
183
SPECIAL FUNDS BUDGET
FY 2013-14
MEASURE R FUND
FUND DESCRIPTION:
The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and reconstruction;,
pothole repair, left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit.
TRANSFERS OUT
9915-49250 Transfer to CIF Fund 704,307 799,674 210,551 703,271
991549250 Transfer to CIF' Fund - Carryover 575,919
Total Capital Outlay 704,307 799,674 210,551 1,279,190
FUND BALANCE RESERVES
25500 Reserve 415,065 142,832 734,055 49,418
Total Fund Balance Res. 415,065 142,832 734,055 49,418
TOTAL 1,119,372 942,506 .944,606 1,328,608
199
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
Actual
Ad)usted
Projected
Adopted
ESTIMATED RESOURCES
25500 Fund Balance Reserve_
564,799
415,065
415,065
734,055
31325 Measure R Revenue
551,123
525,941
525,941
591,053
36100 Investment Earnings
3,450
1,500
3,600
3,500
TOTAL
1.119.372
Q49 1inp
QAA Rnn
Q')Q Pnn
TRANSFERS OUT
9915-49250 Transfer to CIF Fund 704,307 799,674 210,551 703,271
991549250 Transfer to CIF' Fund - Carryover 575,919
Total Capital Outlay 704,307 799,674 210,551 1,279,190
FUND BALANCE RESERVES
25500 Reserve 415,065 142,832 734,055 49,418
Total Fund Balance Res. 415,065 142,832 734,055 49,418
TOTAL 1,119,372 942,506 .944,606 1,328,608
199
CITY OF DIAMOND BAR
MEASURE R FUND (110)
BUDGET DISCUSSION
FY 2013-14
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Fund Balance Reserve (25500)
Based on Projections
$7;328,608
Amount Budgeted:
734,055
734,055
Measure R Revenue (31325) Amount Budgeted: 597,053
Measure R based on MTA estimate
Interest Revenue (36100) Amount Budgeted: 3,500
Interest Revenue 3,500
TOTAL EXPENDITURE BUDGET $1,279,190
TRANSFERS OUT
Transfer to CIP Fund (9915-49250) Amount Budgeted: 703,271
01414 Residential & Collector Street Rehab Area 2 703,271
Transfer to CIP Fund - Carryovers (9915-49250) 575,919
01413 Residential Slurry Seal - Area 1 B 435;919
22313 Neighborhood Traffice Management Prgm 40,000
26713 Comp Groundwater Drainage Study 100,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 49,418
200
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2013-2014
GAS TAX FUND
FUND DESCRIPTION: '
The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway
Code. State law requires that these revenues be recorded in a Special Revenue Fund, and
that they be utilized solely for street related purposes such as' new construction, rehabilitation
or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance
programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's
Capital Improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with
Gax Tax funds.
TRANSFERS OUT
9915-49001 Transfer to General Fund 1,052,421 867,183 867,183 979,032
9915-49250 Transfer to CIP Fund .576,245 1,333,783 560,784 975,885
9915-49250 Transfer to CIP Fund - Carryovers 657,950
Total Transfers Out 1,628,666 2,200,966 1,427,967 2,612,867
FUND -BALANCE -RESERVES
25500 Reserve 723,905 60,287 834,986 -
Total Fund Balance Res. 723,905 60,287 834,986
TOTAL 2,352,571 2,261,253 2,262,953 2,612,867
201
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
Actual
Adjusted
Projected
Adopted
ESTIMATED
RESOURCES
25500
Approp Fund Balance
558,573
723,905
723,905
834,986
31705
Gax Tax - 2105
277,637
274,353
274,353
285,052
31710
Gas Tax - 2106
184,588
185,000
185,000
193,767
31720
Gas Tax - 2107
398,504
405,148
405,148
424,396
31730.
Gas Tax - 2107.5
7,500
7,500
7,500
7,500
31731
HUTA - Prop 42 Replcmnt
820,534
663,547
663,547
863,666
36100
Interest Revenue
4,133
1,800
3,500
3,500
39001
Transfer In - General Fund
101,102
-
-
-
TOTAL
2,352,571
2,261,253
2,262,953
2,612,867
TRANSFERS OUT
9915-49001 Transfer to General Fund 1,052,421 867,183 867,183 979,032
9915-49250 Transfer to CIP Fund .576,245 1,333,783 560,784 975,885
9915-49250 Transfer to CIP Fund - Carryovers 657,950
Total Transfers Out 1,628,666 2,200,966 1,427,967 2,612,867
FUND -BALANCE -RESERVES
25500 Reserve 723,905 60,287 834,986 -
Total Fund Balance Res. 723,905 60,287 834,986
TOTAL 2,352,571 2,261,253 2,262,953 2,612,867
201
CITY OF DIAMOND BAR
GAS TAX FUND (111)
FY 2013-2014
TOTAL RESOURCE BUDGET $2,612,867
ESTIMATED RESOURCES
Approp Fund Balance
Amount Budgeted:
834,986
Estimated Based on Budget & Projections
834,986
Gas Tax Revenue
1,774,381
Gax Tax - 2105 (31705)
Amount Budgeted:
285,052
Gas Tax - 2106 (31710)
Amount Budgeted:
193,767
Gas Tax - 2107 (31720)
Amount Budgeted:
424,396
Gas Tax - 2107.5 (31730)
Amount Budgeted:
7,500
MUTA - Prop 42 Replacement
Amount Budgeted:
863,666
]Interest Revenue
Amount Budgeted:
3,500
Interest Revenue
3,500
TOTAL EXPENDITURE BUDGET $2,612,867
TRANSFERS -OUT
Transfer to General Fund (9915-49001) Amount Budgeted: 979,032
Road Maintenance (001-5554-4XXXX) less Street
Sweeping & Storm Drainage limited to amt
available 909,032
Utilities (001-5510-42125) 70,000
Transfer Out - CIP (9915-49250) Amount Budgeted: 975,885
01414 Residential & Collector Street Rehab Area 2 675,885
24414 Morning Canyon Recons (DB Blvd to Stonepine) 300,000
Transfer Out - CIP Carryovers (9915-49250) 657,950
01413 Residential Slurry Seal -Area 1 B 527,000
24313 Collectors - Area 1 B 130;950
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: -
202
NO
gFiTKITS-11-F, 1k
SPECIAL FUNDS BUDGET ' , tyt]f,ICTlOI54 rl f?ubEiu7rarsportr�
FY 2013-2014
PROPOSITION A FUND
FUND DESCRIPTION:
The City receives Proposition A Transit Tax which is a voter approved safes tax override for public transportation
purposes. This fund has been established to account for these revenues and approved project expenditures.
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted
ESTIMATED RESOURCES
96,407
89,000
94,320
1,629
25500 Approp Fund Balance -
248,034
231,030
231,030
603,503
31310 Transportation Tax
891,668
845,398
900,000
950,088
34850 Transit Subsidy Prgrm Rev
1,007,237
1,200,000
1,050,000
1,200,000
36100 Interest Revenue
2,542
1,000
4,000
3,500
TOTAL
2,149,481
2,277,428
2,185,030
2,757,091
PERSONNEL SERVICES
XXXX-40010 Salaries
XXXX-40020 Over -Time Wages
XXXX-40070 City Paid Benefits
XXXX-40080 Retirement Benefits
XXXX-40083 Workers Comp Expense
XXXX-40084 Short/Long Term disability
XXXX-40085 Medicare Expense
XXXX-40090 Cafeteria Benefits
OPERATING SUPPLIES
5553-41200 Supplies
OPERATING EXPENDITURES
555342128 Bank Charges
555342205 Computer Maintenance
5553-42315 Membership & Dues
5553-42395 Misc Exp
82,296
96,407
89,000
94,320
1,629
1,500
1,500
1,500
1,580
1,834
1,600
1,781
26,754
16,115
15,000
16,300
746
871
871
830
504
588
588
575
1,192
1,398
1,398
1,438
16,015
17,820
17,820
18,030
130,716
136,533
127,777
134,776
1,443
1,200
1,200
1,200
1,443
1,200,
' 3
1,200
1,200
8,408
7,500
13,000
13,000
2,985
2,100
500
2,100
16,730
16,800
16,800
17,000
(5)
100
-
-
28,118
26,500
30,300
32,100
CONTRACT SERVICES
3,006
7,500
7,500
5350-45310 CS -Excursions
77,170
74,100
70,000 81,300
5553-45315 CS - Ho[iday Shuttle
203
5,000
-
5553-45402 CS-Sheriff/Spcl Evts
526
1,500
1,500
-dFn 3 -Transit -Subsidy -Program
282,302
- - 300;090
294,000-X00,Q00
5553-45535 Transit Subsidy -Fares
985,967
1,200,000
1,050,000 1,200,000
400,000
1,346,168
1,580, 600
1,414,000 1,582,800
CAPITAL OUTLAY
5553-46230 Computer Equip -Hardware
3,006
7,500
7,500
12,500
5553-46235 Computer Equip -Software
-
750
750
750
3,006
8,250
8,250
13,250
MISC EXPENDITURES
4090-47230 Sale of Prop A Fds
409,000
200,000
-
400,000
409,000
200,000
-
400,000
TRANSFERS OUT
9915-49250 Transfer 0ut-CIPFund
-
-
-
-
9915-49250 Transfer Out- GIP Fund Carryover
-
-
-
FUND BALANCE RESERVES
25500 Reserve
231,030
324,345
603,503
592,965
231,030
324,345
603,503
592,965
TOTAL
2,149,481
2,277,428
2,185,030
2,757,091
203
CITY OF DIAMOND RAR
Prop A - Transit Fund (112)
BUDGET DISCUSSION
FY13-14
TOTAL RESOURCE BUDGET $2,757,091
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 603,503
Estimated Based on Projections 603,503
Transportation Tax (31310) Amount Budgeted: 9.50,088
Based on MTA Estimates 950,088
Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 1,200,000
Cost of Fares 1,200,000
Interest Revenue Amount Budgeted: 3,500
Based on Experience 3,500
TOTAL EXPENDITURE BUDGET $2,164,126
PERSONNEL. SERVICES
Finance Director
Desktop Support Tech
Sr Office Specialist
Accounting Technician
Sr. Mgt Analyst
Assistant to the City Manager
Administrative Coordinator
Amount Budgeted:
0.10 FT
0.05 FT
0.40 FT
0.75 FT
0,025 FT
0.025 FT
0.05 FT
1.40 FT
134,776
134,776
OPERATING SUPPLIES
Supplies (5553-41200) Amount Budgeted: 1,200
Diamond Ride - ID Cards 500
Tap Card Stock 200
Zebra Printer supplies for Diamond Ride 500
OPERATING EXPENDITURES
Banking Charges (42128) Amount Budgeted: 13,000
Credit Card Charges (online transactions) 13,000
Computer Maintenance (5553-42205)
Software Maintenance:
Diamond Ride
AssurelD - Annual Support
Syneicard Annual Renewal (Diamond Ride)
Hardware Maintenance:
Diamond Ride
Amount Budgeted:
204
1,200
400
2,100
CITY OF DIAMOND BAR
Prop A - Transit Fund (112)
BUDGET DISCUSSION
FY13-14
Zebra printer - annual support.& maint 500
Page 2
Membership &. Dues (5553-42315) Amount Budgeted: 17,000
SGVCOG 17,000
Misc Expenditures (5553-42395) Amount Budgeted: 0
CONTRACT SERVICES
CS - Excursions (5350-45310) Amount Budgeted:
81,300
Tiny Tots
1,700
Seniors
23,000
Day Camp
30,000
Adult Excursions
11,500
Concerts in the Park 1 Movies - Shuttles
8,800
City Birthday Party - Shuttles
3,300
4th of July - Shuttles -- No event 13/14 FY
0
Winter Snow Fest - Shuttle
1,400
DB4Youth
1,600
CS - Holiday Shuttle (536045315) Amount Budgeted:
Based on experience
CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 1,500
Security for Evening Transit Sales 1,500
Transit Subsidy Program (555345533) Amount Budgeted: 300,000
Transii Subsidy for DB Residents - 300,000
Transit Subsidy -Fares (5553-45535) Amount Budgeted: 1,200,000
Transit System Fares 1,200,000
CAPITAL. OUTLAY
Computer Equip - Hardware (5553-46230) Amount Budgeted: 12,500
Diamond Ride HW Enhancements 12,500
Computer Equip - Software {555346235) Amount Budgeted: 750
GIS Upgrade - For Pavement Mgmnt, Signals, etc. 750
MISC EXPENDITURES
Sale of Prop A Funds (4090-47230) Amount Budgeted: 400,000
Sale of Prop A 400,000
TRANSFER OUT
Transfer Out - CIP Fund (991-5-49250) Amount Budgeted: -
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 592,965
205
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2093-2014
PROPOSITION C FUND
FUND DESCRIPTION:
The City receives Proposition C Tax which is additional allocations of State Gas Tax funds frog Los Angeles County.
These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety.
The projects must be transit related improvements. In order t6 spend these funds, the City must submit the project to the
County for prior approval.
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual
Adjusted Projected Adapted
ESTIMATED RESOURCES
25500 Approp Fund Balance 1,967,525 1,655,491 1,655,491 1,153,364
31320 Transportation Tax 740,278 701,235 750,000 788,073
36100 Interest Revenue 14,947 8,000 10,000 8,500
TOTAL 2,722,750 2,364,726 2,415,491 1,949,937
PERSONNEL SERVICES
XXXX-40010 Salaries
125,112
126,212
115,000
126,105
XXXX-40070 City Paid Benefits
944
1,572
900
1,587
XXXX-40080 Retirement Benefits
31,235
21,098
20,000
22,139
XXXX-40083 Workers Comp Expense
2,292
2,337
2,200
2,372
XXXX-40084 ShorIJI-ong Term Disability
730
770
700
781 .
XXXX-40085 Medicare Expense
1,754
1,830
1,600
1,858
XXXX-40090 Cafeteria Benefits
15,226
15,390
14,500
16,140
FUND BALANCE RESERVES
177,293
169,209
154,900
172,982
OPERATING EXPENDITURES
1,655,491
337,942
1,153,364
251,355
42205 Computer Maintenance
4,843
4,400
4,400
4,800
TOTAL
4,843
4,400
4,400
4,800
PROFESSIONAL SERVICES
44000 Professional Services
8,050
44,775
14,775
20,000
8,050
44,775
14,775
20,000
CONTRACT S'E1 V1t;E
5553-45529 Para -Transit Dial a Cab
522,745
525,000
525,000
515,000
522,745
525,000
525,000
515,000
CAPITAL OUTLAY
5510-46412 Traffic Control Improvements
64,221
2,362
500
-
64,221
2,362
500
-
TRANSFERS OUT
9915-49001 Transfer to General f=und
-
9915-49250 Transfer to CIP Fund
290,107
1,281,038
562,552
380,000
9915-49250 Transfer to CIP Fund carryove
-
-
-
605,800
290,107
1,281,038
562,552
985,800
FUND BALANCE RESERVES
25500 Reserve
1,655,491
337,942
1,153,364
251,355
-1,655,491
337,942
1,153,364
251,355
TOTAL
2,722,750
2,364,726
2,415,491
1,949,937
207
CITY OF DIAMOND BAR
Prop C - Transit Fund (113)
BUDGET DISCUSSION
FY13-14
TOTAL RESOURCE BUDGET $1,949,937
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 1,153,364
Anticipated FB 1,153,364
Transportation Tax (31320) 788,073
Based on MTA Projection 788,073
Interest Revenue Amount Budgeted: 8,500
Based on Experience 8,500
TOTAL EXPENDITURE BUDGET 1,698,582
PERSONNEL SERVICES
Amount Budgeted: 172,982
Sr. Civil Engineer (DBITS) 0.15 FT
Info Svcs Director (DBITS & Transit) 0.10 FT
Assoc Engineer (DBITS) 1.00 FT
1.25 FT
.(DBITS - Diamond Bar Intelligent Transportation System)
OPERATING EXPENDITURES
Computer Maintenance (5553-42205) Amount Budgeted: 4,800
GIS Software (40% of Annual Maint.) 4,800
PROFESSIONAL SERVICES
Professional Services (5510-44000) Amount Budgeted: 20,000
Citywide Traffic Signal Timing Plan 20,000
CONTRACT SERVICES Amount Budgeted: 515,000
Para -Transit Dial a Cab (Temporarily moved from Prop A) 515,000
CAPITAL OUTLAY
Traffic Control Improvements (5510-46412) Amount Budgeted:
TRANSFERS -OUT
Transfer Out - CIP (9915-49250) Amount Budgeted:
380,000
23914 Zone 1 Arterial Overlay
230,000
24914 Traffic Signal Infrastructure Upgrades
100,000
26614 Median Modification - DB Blvd/Kiowa Crest
50,000
Transfer Out - CIP Carryovers (9915-49250)
605,800
23913 Zone 7 Arterial Slurry Seal
112,800
25613 TS -Battery Backup System
370,000
26612 Median Modification (Grand/Summitridge)
81,000
26613 Median Modification (DB Blvd @ Silverhawk)
42,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted:
251,355
2Q8
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2013-2014
Safer Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU) Fund
FUND DESCRIPTION:
The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements
to the nation's streets and roads. This six-year legislation has annual allocations funded primarily by the Highway Account.
This fund has been established to account for the City's arterial rehabilitation activity.
TRANSFERS OUT
9915-49250 Transfer to C I P Fund -
9915-49250 Transfer to C I P Fund - Carryover
991549116 T f t T fr.I F
2,242,000 659,805 -
1,599,410-
rans er o ra s mpr and -
Total Capital Outlay - 2,242,000 659,805 1,599,410
FUND BALANCE RESERVES
25500 Reserve
Total Fund Balance Res.
TOTAL
209
2,242,000 659,805 1,599,410
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
Actual
Adjusted
Projected
Adopted
ESTIMATE
D" RESOURCES
_
25500
CIP Reserve -
-
31331
Federal - STPL Revenue -
522,000
439,995
-
31845
SAFETEA-LU Revenue -
1,120,000
219,810
900,190
31846
SAFETEA-LU Demo Revenue
600,000
-
699,220
36100
investment Earnings -
-
_
_
TOTAL_ -
2,242,000
659,805
1,599,410
TRANSFERS OUT
9915-49250 Transfer to C I P Fund -
9915-49250 Transfer to C I P Fund - Carryover
991549116 T f t T fr.I F
2,242,000 659,805 -
1,599,410-
rans er o ra s mpr and -
Total Capital Outlay - 2,242,000 659,805 1,599,410
FUND BALANCE RESERVES
25500 Reserve
Total Fund Balance Res.
TOTAL
209
2,242,000 659,805 1,599,410
CITY OF DIAMOND BAR
SAFETEA-LU Fund (114)
BUDGET DISCUSSION
FY13-14
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Revenues
Federal-STPL Revenues
SAFETEA-LU
SAFETEA-LU Demo
Approp Fund Balance
Estimated Based on Budget
$1,599,410
Amount Budgeted: .1,599,410
900,190
699,220
Amount Budgeted:
TOTAL EXPENDITURE BUDGET $1,599,410
TRANSFERS OUT
Transfer to CIP Fund (9915-49250) Amount Budgeted: w
Transfer to CIP Fund Carryovers (9916-49250)
23393 Lemon Ave. Partial Diamond Interchange
22813 Grand Ave. Enhancements
900,190
699,220
1,599,410
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: -
210
CITY OF DIAMOND BAR
SPECIAL. FUNDS BUDGET
FY 2013-2014
INTEGRATED WASTE MANAGEMENT FUND
FUND DESCRIPTION:
The Integrated Waste Management Fund was created during FY90-91, to accountfor expenditures and revenues related
to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the -adopted
waste hauler fees and funds received from the State for recycling education and efforts.
ESTIMATED
RESOURCES
25500
Approp Fund Balance
31870
Used Motor Oil Block Grant
31875
Beverage Ctnr Recycling Grt
34820
AB939 Admin Fees
34830
E -Waste Recycling Revenue
36100
Interest Revenue .
36770
HHW Reimbursement
1,044
TOTAL
PERSONNEL. SERVICES
5515-40010 Salaries
5515-40020 Over -Time Wages
5515-40070 City Paid Benefits
5515-40080 Retirement
5515-40083 Worker's Comp..Exp,
5515-40084 ShortlLong Term Disability
5515-40085 Medicare
5515-40090 Benefit Allotment
Total Personnel
SUPPLIES
5515-41200 Operating Supplies
5515-41400 Promotional Supplies
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted
790,889
897,539
897,539
943,688
6,784
5,000
5,000
5,000
31,455
15,000
15,000
15,000
429,853
500,000
450,000
475,000
1,044
3,328
2,800
2,845
6,479
3,000
3,000
3,000
1,266,504 1,420,539 1370,539 1,441,688
147,653
193,011
180,000
218,017
1,963
-
2,000
1,000
1,352
2,799
2,250
2,306
49,636
32,264
31,000
37,678
2,574
3,328
2,800
2,845
822
1,177
1,200
1,330
2,141
2,799
2,6130
3,247
20,888
27,432
24,000
29,502
227,029
262,810
245,850
295,924
8,483
1,000,
-
1,000
12,997
25,000
25,000
20,000
21,480
25,000
25,000
20,000
OPERATING EXPENDITURES
888,238
943,688
920,582
897,539
5515-42110 Printing
13,775
35,000
30,000
35,000
5515-42115 Advertising
1,820
1,000
1,000
1,000
5515-42120 Postage
2,300
5,000
3,000
5,000
5515-42315 Membership/Dues'
-
300
-
300
5515-42320 Publications
-
200
-
200
_.-55-15=42325_Meetings
133
590
5-00
5515-42330 Travel-Conf & Meetings
1,235
1,000,
-
1,000
5515-42340 Education & Training
500
-
500
5515-42355 Contributions -Com. Groups
1,481
11000
-
1,000
Total Operating Exp.
20,744
44,500
34,000
44,500
PROFESSIONAL SERVICES
5515-44000 Professional Services
Total Prof. Svcs,
CONTRACT SERVICES
5515-45500 CS -Public Works
Total Contract Svcs.
TRANSFERS OUT
9915-49001 Transfer Out- General Fund
FUND BALANCE RESERVES
25500 Reserve
Total Fund Balance Res.
TOTAL
37,263 117,990 60,000 80;000
37,263 117,990 60,000 80,000
20,000 - 20,000
20,000 - 20,000
62,450 62,001 62,001 60,681
62,450 62,001 62,001 60,681
897,539
888,238
943,688
920,582
897,539
888,238
943,688
920,582
1,266,504
1,420,539
1,370,539
1,441,668
211
CITY OF DIAMOND BAR
AB939 Compliance - Waste .Mqt 015-55'15)
BUDGET DISCUSSION
FY13-14
TOTAL RESOURCE BUDGET $1,441,888
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 943,688
Estimated based on Budget 943,688
Used Motor Oil Block Grant (31870) Amount Budgeted: 5,000
Annual Allocation 5,000
Beverage Gntnr Recycling Grant (31875) Amount Budgeted: 15,000
Annual Allocation 15,000
AB939 Admin Fees (34820) Amount Budgeted: 475,000
AB939 Admin Fees 475,000
Interest Revenue Amount Budgeted: 3,000
Assuming higher cash balances due to
increased revenues 3,000
TOTAL EXPENDITURE BUDGET $521,105
295,924
295,924
5515-41400 Amount Budgeted: 20,000
Storm Water Prevention/Water Conservation 20,000
Items/Recycling items
919
Amount Budgeted:
Full Time
PW Director
0.15
FT
Sr. Mgt Analyst
0.475
FT
Assistant to the City Manager
0.475
FT
Neighborhood Improvement Oftider
0.10
FT
Admin Coordinator
0.20
FT
Asst Engr
0.05
FT
Finance Director
0.05
FT
Senior Accountant
0.05
FT
Accounting Technician
0.05
FT
Info Systems Director
0.05
FT
Network/Systems Admin
0.05
FT
Desktop Support Tech
0.05
FT
Public Information Manager
0.10
FT
Public Information Coordinator
0.30
FT
Media Specialist
0.10 FT
2.25
FT
295,924
295,924
5515-41400 Amount Budgeted: 20,000
Storm Water Prevention/Water Conservation 20,000
Items/Recycling items
919
CITY OF DIAMOND BAR
AB939 Compliance -Waste Mgt (115-5515)
BUDGET DISCUSSION
FY13-14
Page 2
Printing (5515-42110) 35,000
Envirolink and Education Outreach to Increase Multi- 35,000
Family & Commercial Sector Recycling; Street Sweeping Magnets
Advertising (5515-42115) Amount Budgeted: 1,000
Multimedia campaign focusing on integrated 1,000
waste management
Postage (5515-42120) Amount Budgeted:
Postage Cost 5,000
Membership/Dues (5515-42315)
. Membership Fees
300
300
Publications (5515-42320)
200
Subscriptions
200
Meetings (6515-42325)
Amount Budgeted:
500
Meetings
500
Travel-Conf & Meetings (5515-42330)
Amount Budgeted:
1,000
Conferences
1,000
Education & Training (5515-42340)
Amount Budgeted:
500
Training
500
Contributions -Com. Groups (5515-42355) 1,000
City Trash Cutter Award, America Recycles 1,000,
Day Celebration, etc.
PROFESSIONAL SERVICES
Professional Services (5515-44000) Amount Budgeted: 80,000
On-call Technical Assistance/Support in 80,000
AB 939 Annual Report and AB 341 Mandatory Commercial Recycling,
Verification/Validation of DRS Tonnage, C & D Debris Program,
and Soilid Waste Contract Management
CONTRACT SERVICES
CS -Public Works (5515-45500) Amount Budgeted: 20,000
Door to Door/Special Collection HHW Program 20,000
TRANSFERS OUT
Transfer Out - General Fund (9915-49001) Amount Budgeted: 60,681
Street Sweeping (0015554-45501) 45,681
Storm Drainage (001-5554-45512) 15,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 920,582
91 R
CITY OF DIAMOND BAF
SPECIAL, FUNDS BUDGET
FY 2013-2014
Traffic Mitigation Fund
FUND DESCRIPTION:
I~JJAtp TYPE{JF i, x sp�ciai Revenue °;;,
The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated
by the City Council for traffic mitigation projects.
ESTIMATED RESOURCES
25500
CIP Reserve
31331
County STPL Revenue
31900
Intergvt Rev - Other Cities
34660
Traffic Mitigation -Engineering
36100
Investment Earnings
39001
Transfer In - General Fund
TOTAL
PROFESSIONAL SERVICES
44000 Professional Svcs
Total Professional Svcs
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted
233,849 463,507 463,507 466,007
650,649 100,967
181,570 -
82,095
4,662 - 2,500 1,000
1,152,825 463,507 566,974 467,007
27,855 112,148 8,995
27,855 112,148 - 8,995
TRANSFERS OUT
9915-49001 Transfer Out to General Fund 271,758 - 150,000
9915-49124 Transfer to Park ❑ev Fund 75,000
9915-49250 Transfer to CIP Fund 661,463 119,541 100,967 -
9915-49250 Transfer to CIP Fund - Carryovers -
Total Transfers 661,463 391,299 100,967 225,000
FUND BALANCE RESERVES
25500 reserve 463,507 (39,940) 466,007 233,012
Total Fund Balance Res. 463,507 (39,940) 466,007 233,012
TOTAL 1,152,825 463,507 566,974 467,007
215
CITY OF DIAMOND BAR
Traffic Mitigation Fd (116)
BUDGET DISCUSSION
FYI 3-14
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Approp Fund Balance
Restricted FB for Institute of Knowledge
Unrestricted Fund Balance
Interest Income (36104)
Interest Income
Transfer In from General Fund
Traffic Mitigation Fees
$467,007
Amount Budgeted: 466,007
82,000
384,007
Amount Budgeted: 1,000
1,000
Amount Budgeted: -
TOTAL EXPENDITURE BUDGET $233,995
PROFESSIONAL SERVICES
Professional Services Amount Budgeted: 8,995'
Sasaki Transportation 8,995
TRANSFERS OUT
Amount Budgeted: 226,000
Transfer to General Fund Fund (9915-49001) 150,000
Transfer toPark Development Fund (9915-49124) 75,000
Transfer to CIP Fund (9915-49250)
FUND BALANCE RESERVES
Fund Balance Reserves Amount Budgeted: 233,012
233,012
91 f
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2013-14
AIR QUALITY IMPROVEMENT FUND
FUND DESCRIPTION:
This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the
imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance
and provisions of the California Clean Air Act of 1988.
OPERATING EXPENDITURES
5098-42125 Telephone
5098-42205 Computer Maintenance
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
-
Actual
dusted
Projected
Adopted
ESTIMATED RESOURCES
40,350 41,850
PROFESSIONAL SERVICES
25500 Approp Fund Balance
146,567
150,394
150,394
129,191
31810 Pollution Reduction Fees
69,956-
71,400
65,000
65,000
36100 Interest Revenue
1,187
600
1,000
750
TOTAL
217,710
222,394
216,394
194,941
OPERATING EXPENDITURES
5098-42125 Telephone
5098-42205 Computer Maintenance
25,995
40,350
40,350 41,850
5098-42315 Membership/Dues
-
-
- -
Total Operating Exp.
25,995
40,350
40,350 41,850
PROFESSIONAL SERVICES
5098-44000 Professional Services
-
9,000
9,000
5098-44030 Prof Svcs -Traffic Mgmt Spt
30,800
17,853
17,853 -
Total Prof. Svcs. -
30,800.
26,853
26,853 -
CAPITAL OUTLAY
5096-46100 Auto Equipment -
5098-46230 Computer Equip -Hardware 1,085 15,000 15,000• 15,000
5098-46235 Computer Equip -Software 9,436 5,000 5,000 14 000
5098-46250 Misc Equipment
Total Capital Outlay 10,521 20,000 20,000 29,000
FUND BALANCE RESERVES
25500 Reserve 150,394 1351191 129,191 124,091
Total Fund Balance Res. 150,394 135,191 129,191 124,091
TOTAL 217,710 222,394 216,394 194,941
217
CITY OF DIAMOND BAR
AIR QUALITY IMPROVEMENT FUND (118)
BUDGET DISCUSSION
FYI 3-14
TOTAL RESOURCE BUDGET
$194,941
ESTIMATED RESOURCES
SGVCOG
Approp Fund Balance
Amount Budgeted: 129,191
Projected
129,191
Cisco Network HW Support
8,500
Pollution Reduction Fees (31810)
Amount Budgeted: 65,000
Based on history
65,000
eEye Digital Security - Secure IIS Maint. (Transit).
350
Interest Revenue
Amount Budgeted: 750
Based on Experience
750
TOTAL, EXPENDITURE BUDGET
$70,850
OPERATING EXPENDITURES
Computer Maintenance (5553-42205) Amount Budgeted:
41,850
DB Intelligent Transportation Systems (DBITS)
SGVCOG
Transcore (Traffic Signal:Software - PW)
20,000
HP - Server Maintenance and support (3 - Servers)
4,500
Cisco Network HW Support
8,500
Transit Pass Systems (Ort -line Sales)
-
GovIS -TPS annual Maintenance &.Support
5,000
eEye Digital Security - Secure IIS Maint. (Transit).
350
Verlsign - SST" Certificate (Transit - .gov & .us)
2,000
HP - Server Maintenance and support (1 -Server)
1,500
Membership/Dues (42315)
Amount Budgeted:
-
SGVCOG
-
PROFESSIONAL SERVICES
Professional Services (4400)
Amount Budgeted:
-
DB Traffic Mgt Center Support
-
Document Imaging
-
CAPITAL OUTLAY
Computer Equip - Hardware (46230)
Amount Budgeted:
15,000
TPS HW Enhancements (Server)
12,500
DBITS HW Enhancements
2,500
Computer Equip - Software (46235)
Amount Budgeted:
14,000
CV Web - Systems Enhancments
10,000
TPS - System Enhancements
4,000
FUND BALANCE RESERVES
Reserve (25500)
Amount Budgeted:
124,091
218
CITY" OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2013-2014
SB 821 FUND - Bike and Pedestrian Paths (TDA)
FUND DESCRIPTION:'
The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S13821.
This fund has been established to account for transactions related to the receipt and expenditure of these funds.
TOTAL 50,030 100,030 45,380 35,414
219
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
Actual
Adjusted
Projected
Adopted
ESTIMATED RESOURCES
25500 CII' Reserve
-
50,030
50,030
-
31880 SB821 Revenue -Current Yr
50,000
50,000
(4,650)
35,414
36100 Investment earnings
30
-
-
TOTAL
50,030
100,030
45,380
35,414
TRANSFERS OUT
9915-49250 Transfer to GIP Fund
-
50,000
45,384
9915-49250 Transfer to C1P Fund - Carryo\
-
-
-
-
Total Transfers Out
-
50,000
45,380
-
FUND BALANCE RESERVES
25500 Reserved
50,030
50,030
-
35,414
Total Fund Balance Res.
50,030
50,030
-
35,414
TOTAL 50,030 100,030 45,380 35,414
219
CITY OF DIAMOND BAR
SB 821 Fund (119)
BUDGET DISCUSSION
FYI 3-14
TOTAL RESOURCE BUDGET $35,414
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: -
Estimated Based on Budget -
SB821 Revenue -Current Yr (31880) 35,414
Based on MTA Estimates, 35,414
SB821 Revenue -Reserves (31880) -
Base on Previous Year Unused Allocation
Interest Revenue (36100) Amount Budgeted:
Interest Revenue -
TOTAL EXPENDITURE BUDGET -
TRANSFERS OUT
Transfer to CIP Fund - (9915-49250) -
Transfer to GIP Fund - Carryover (9915-49250) Amount Budgeted: -
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 35,414
(reserved for project carryover) 35,414
220
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2013-2014
Prop 1B Transportation Fund
FUND DESCRIPTION:
The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (Prop 1B) was approved by the voters
in November 2006, Prop 113 provided bond funds to Cities to fund the maintenance and improvement of local transportation
facilities. This fund has been created to account for this money.
ESTIMATED RESOURCES
25500 CIP Reserve
31733 Prop 1 B Revenues
36100 Investment Earnings
TOTAL
TRANSFERS OUT
9915-49250 Transfer to CIP Fund
Total Capital Outlay
FUND BALANCE RESERVES
25500 Reserve
Total Fund Balance Res.
TOTAL
FY 2011.12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Ad'usted Projected Adopted
211,179 - -
7,647 - -
218,826 -
218,826 - -
218,826
218,826 - -
221
CITY OF DIAMOND BAR
Prop 1 B Transportation Fd (120)
BUDGET DISCUSSION
FY13-14
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Approp Fund Balance
Reserved for Project Carryover
Prop 1B Revenues -
Based on Estimate
nterest Revenue (36100)
Amount Budgeted: -
Amount Budgeted: -
Amount Budgeted:
TOTAL EXPENDITURE BUDGET -
TRANSFERS OUT
Transfer to CIP Fund (9915-49250) Amount Budgeted:. -
FUND BALANCE RESERVES
Reserve (26500) Amount Budgeted -
Reserved for project carryover
222
CITY OF DIAMOND DAR
SPECIAL FUNDS BUDGET
FY 2013-14
WASTE HAULER FUND'
FUND DESCRIPTION,
The Waste Hauler Fund is new in FY 2013-14, These funds are received from the City's Waste Hauler in order to mitigate
damage to City streets by large trash trucks. Previously these funds were recognized in the General Fund.
FY 2011-12 FY 2012-13 FY 2012.13 FY 201314
Actual Adjusted Projected Adopted
ESTIMATED RESOURCES
25500 Fund Balance Reserve - - - -
34662 Solid Waste Impact Fees - - - 120,844
36100 Investment Earnings - - - -
TOTAL - - - 120,844
TRANSFERS OUT
9915-49250 Transfer to CIP Fund - - - 120,844
9915-49250 Transfer to CiP Fund - Carryover
Total Capital Outlay - - - 120,844
FUND BALANCE RESERVES
25500 Reserve - - - -
Total Fund Balance Res. - - - -
TOTAL - - - .120,844
223
CITY OF DIAMOND BAR
WASTE HAULER FUND (121)
BUDGET DISCUSSION
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Fund Balance Reserve (26500)
Based on Projections
FY 2013-14
$'120,844
Amount Budgeted:
Measure R Revenue (34662) Amount Budgeted: 120,844
Solid Waste Impact Fees 120,844
Interest Revenue (36100) Amount Budgeted: -
TOTAL EXPENDITURE BUDGET $1.20,844
TRANSFERS OUT
Transfer to CIP Fund (9915-49250) Amount Budgeted: 120,844
Residential & Collector Street Rehab Area 2 120,844
Transfer to CIP Fund - Carryovers (9915-49250)
FUND BALANCE RESERVES
Reserve (25500)
Amount Budgeted:
224
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2013-14
PARK FEES FUND (QUIMBY)
FUND DESCRIPTION:
Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute
land or pay fees to the local municipal government to provide recreational facilities within the development area.
This fund is used to account for the fees received.
TRANSFERS OUT
9915-49250 Transfer Out - CIP 313,529 64,532 64,036 -
9915-49250 Transfer Out - CIP carryovers - 496
Total Capital Outlay - 313,529 64,532 64,036 496
FUND BALANCE RESERVE
25500 Fund Balance Reserve 38,462 (26,070) 814 318
Total Fund Balance Reserve 38,462 (26,070) 814 318
TOTAL 351,991 38,462 64,850 814
A
225
FY 2011-12
FY 2012-13
FY 2012-13 FY 2013-14
Actual
Adjusted
Projected Adopted
ESTIMATED
RESOURCES
-
25500
Fund Balance Reserve
350,634
38,462
38,462 814
34555
Quimby Fees
-
26,138 -
36100
Interest Revenue
1,357
-
250 -
•39001
Transfers In - General Fund
-
-
- -
TOTAL
351,991
38,462
64,850 814
TRANSFERS OUT
9915-49250 Transfer Out - CIP 313,529 64,532 64,036 -
9915-49250 Transfer Out - CIP carryovers - 496
Total Capital Outlay - 313,529 64,532 64,036 496
FUND BALANCE RESERVE
25500 Fund Balance Reserve 38,462 (26,070) 814 318
Total Fund Balance Reserve 38,462 (26,070) 814 318
TOTAL 351,991 38,462 64,850 814
A
225
CITY OF DIAMOND BAR
PARK FEES FUND (QUIMBY)
FY13-14
TOTAL RESOURCE BUDGET 814
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 814
814
Quimby Fees (34555) Amount Budgeted: -
Interest Revenue (36100) Amount Budgeted,
TOTAL EXPENDITURE BUDGET 496
TRANSFERS OUT
Transfers Out - CIP Fund (49250) Amount Budgeted:
Transfers Out - CIP Fund (49250) - Carryovers 496
Grandview Trail Design 496
-FUND• BALANCE RESERVES
Reserve (25500) Amount Budgeted: 318
318
226
SPECIAL FUNDS BUDGET
FY 2013-2014
PROP A - SAFE NEIGHBORHOOD PARKS FUND
FUND DESCRIPTION;
The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment
which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of
the youth master plan and the improvements being made to the Sycamore Canyon Trail.
TRANSFERS OUT
9915-49001
FY 2011-12
FY 2012-13 •
FY 2012-13
FY 2013-14
124,202
Actual
Adjusted
Projected
Adopted
ESTIMATED RESOURCES
10,000
9915-49250
Transfer to CIP Fund
150,000
25500 Approp Fund Balance
(67,131)
(191,245)
(191,245)
23,932
31815 Prop A -Safe Nghbrhd Pks
149,109
207,465
357,212
120,340
36100 Investment Earnings
-
-
100
-
TOTAL
81,978
16,220
166,067
144,272
TRANSFERS OUT
9915-49001
Transfer to Gen Fund
143,223
122,135
122,135
124,202
9915-49141
Transfer to LLAD 41
(20,000)
20,000
20,000
10,000
9915-49250
Transfer to CIP Fund
150,000
-
-
-
Total Transfers Out
273,223
142,135
142,135
134,202
FUND BALANCE RESERVES
25500
Reserve
(191,245)
(125,915)
23,932
10,070
Total Fund Balance Res;
(191,245)
(125,915)
23,932
10,070
TOTAL 81;978 16,220 166,067 144,272
227
CITY OF DIAMOND BAR
PROP A SAFE NBRHD PKS FUND (123)
FY 2013»14
TOTAL RESOURCE BUDGET $144,272
ESTIMATED RESOURCES
Approp Fund Balance (25500) Amount Budgeted: 23,932
23,932
Prop A -Safe Nghhrhd Pks (31815) Amount Budgeted: 120,340
Unrestricted Funds 89,272
Restricted Funds 31,066
TOTAL EXPENDITURE BUDGET $144,272
TRANSFERS OUT
Transfer to Gen Fund (49001) Amount Budgeted: 124,202
Youth Master Plan Implementation 89,202
Landscape Maintenance 35,000
Transfer to LLAD 41 (49141) Amount Budgeted: 10,000
LLAD 41 10,000
Transfer to 250 (46415) Amount Budgeted: -
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25500) Amount Budgeted: 10,070
10,070
228
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2013-2014
PARK & FACILITY DEVELOPMENT FUND
FUND DESCRIPTION:
The purpose of this fund is to provide resources for the development and enhancement of the
City's parks and facilities.
ESTIMATED RESOURCES
25500 Approp f=und Balance
39116 Transfer In - Traffic Mit Fund
36100 Interest Revenue
TOTAL
PROFESSIONAL SERVICES
44300 PS - Special Studies
CAPITAL EXPENDITURES
46305 Real Estate Acquisition
46410 Capital Improvement
FY 2019-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted
570,469 163,510 163,510- (1,233)
75,000
3,255 - 1,000 -
573,724 163,510 164,510 73,767
TRANSFERS OUT
9915-49001 Transfer to General Fund - -
9915-49250 Transferto CIP Fund 410,214 170,834 165,743 -
9915-49250 Transfer to CIP Fund - Carryover 8,519
Total Transfers Out 410,214 170,834 165,743 8,519
FUND BALANCE RESERVES
25500 Reserve 163,510 (7,324) (1,233) 65,248
Total Fund Balance Kos. 163,510 (7,324) (1,233) 65,248
.j
TOTAL 573,724 163,510 164,510 73,767
229
CITY OF DIAMOND BAR
PARK & FACILITY DEVELOPMENT FD (124)
BUDGET DISCUSSION
FY13-14
TOTAL RESOURCE BUDGET $73,767
ESTIMATED RESOURCES
Approp Fund Balance (25500) Amount Budgeted: (1,233)
Estimated Based on Actual Exp. (1,233)
Transfer In - Traffic Mitigation Fund (39116) Amount Budgeted: 76,000
Transfer In - GF money in Traffic Mitigation Fund 75,000
Interest Revenue (36100) Amount Budgeted: -
Based on Experience -
TOTAL EXPENDITURE BUDGET
$8,519
TRANSFERS OUT
Transfer to CIP Fund (49250) Amount Budgeted: -
Transfer to CIP Fund - Carryovers (49250) Amount_Budgeted: 8,519
Grandview Trail Design 8,519
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25600) Amount Budgeted: 65,248
230
CITY OF DIAMOND BAIL
SPECIAL FUNDS BUDGET
FY 2013-2014
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
FUND DESCRIPTION:
The City receives an annual CDBG allotment from the federal government via the Community Development Commission
The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate
income citizens.
ESTIMATED RESOURCES
31630 CDBG Revenue -Carry Over
31630 CDBG Revenue
TOTAL
PERSONNEL SERVICES
XXXX-40010 Salaries
XXXX-40020 Over -time Wages
XXXX-40070 City Paid Benefits
XXXX-40080 Retirement
XXXX-40083 Worker's Comp. Exp.
XXXX-40084 Short/Long Term Disability
XXXX-40085 Medicare
XXXX-40090 Benefit Allotment -
Total Personnel
SUPPLIES
5215-41200 Operating Supplies
Total Supplies
FY 2011 -12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted
506,288 539,966 373,555 301,190
506,288 539,966 373,555 301,190
6,236
9,053
7,553
5,078
105
-
160.00
-
113
234
234
131
1,237
1,513
1,013
878
120
181
181
102
37
55
55
31
99
131
131
74
1,365
2,326
965
1,348
9,312.
13,493
10,292
7,640
1,046
2,208
2,208
2,218
1,046
2,208
2,208
2,218
OPERATING EXPENDITURES
5215-42115 Advertising - - - -
5350-42335 Travel -Mileage & Auto Allo -
5215-42355 Contributions -Com Groups 24,332 33,000 16,500 13,087
Total Operating -Exp_ 94 339 '13A)0 16x500 13,087
PROFESSIONAL SERVICES
5215-44000 Professional Services 151,000 178,590 158,078 157,849
Total Prof. Svcs. 151,000 178,590 158,078 157,849
TRANSFERS OUT _
9915-49001 Transfer to Gen Fd - - _
9915-49250 Transfer to CIP Fund 320,598 165,965 186,477 120,396
9915-49250 Transfer to CIP Fund - Carryovers - -
Total Transfers Out 320,598 165,965 186,4.77 120,396
CDBG Carry Over - 146,710 -
TOTAL. 506,288 539,966 373,555 301,190
231
CITY OF DIAMOND BAR
CDBG Fund (125)
BUDGET DISCUSSION
FY13-14
TOTAL RESOURCE BUDGET $301,190
ESTIMATED RESOURCES
CDBG Revenue -Carry Over (31630) Amount Budgeted: -
CDBG Revenue (31630) Amount Budgeted: 301,190
Based'on CDC awarded amount 301,190
TOTAL EXPENDITURE BUDGET $301,190
PERSONNEL SERVICES
Amount Budgeted: 7,640
Senior Program:
Com Svcs -- Coordinator (D96904-13) 0.11 FT 7,640
SUPPLIES
Operating Supplies (41200) Amount Budgeted:
2,218
City Senior Program (D96904-13)
2,218
OPERATING EXPENDITURES
Advertising (42115) ' Amount Budgeted.
-
Public Hearing Notices
-
Contributions -Com Groups (42355) Amount Budgeted:
13,087
YMCA Childcare & Day Camp (600873-13)
13,087
Senior Club Support (D96904-13)
-
PROFESSIONAL SERVICES Amount Budgeted:
157,849
Professional Services (44000)
Senior Program Liability Insurance Premiums - (D96904-13)
4,000 ,
Contract Admin - Senior Programming (D96904-13)
1,639
Contract Admin - YMCA Childcare (600873-13)
2,310
Home Improvement Loan Pgm (600503-13)
120,000
HIP Consultanting Svcs (600873.13)
30,000
TRANSFERS -OUT
Transfer Out - General Fund (9915-49001) Amount Budgeted:
232
CITY OF DIAMOND BAR
CDBG Fund (125)
BUDGET DISCUSSION
FY13-14
Page 2
Transfer Out - CIP (9915-49250) Amount Budgeted 120,396
ADA Sidewalk Improvements (601544-13) 53,148
Contract Admin - Sidewalk Improvements (601544-13) 7,248
ADA Walkways and Ramps -Bark Park (6015521 3) 51,000
Contract Admin - Walkways and Ramps (601552-13) 9,000
233
SPECIAL FUNDS BUDGETWNGTIQ,1; f� 01- -o
FY 2013-14
�lif1ll�
CITIZENS OPTION FOR PUBLIC SAFETY
FUND DESCRIPTION:
The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects.
There are some remaining funds which will. be used to provide some at risk youth counseling, a contibution to
Project Sister, and transfer to the General Fund to partia[ly fund the City's contracted Law Enforcement Technician.
ESTIMATED RESOURCES
31855 Public Safety Grant - State
36100 Interest Revenue
25500 Fund Balance Reserve
TOTAL
SUPPLIES
4411-41200 Operating Supplies
OPERATING EXPENDITURES
4411-42200 Equipment Maintenance
Total Operating Exp.
PROFESSIONAL SERVICES
4411-44000 Professional Svcs
Total Professional Svcs
CAPITAL OUTLAY '
4411-46250 Misc Equipment
Total Capital Outlay
FY 2011-12 FY 201243 FY 2012-13 FY 2013-14
Actual Adjusted Protected Adopted
100,000
100,000
100,000
100,000
1,059
500
500
500
142,615
82,173
82,173
70,173
243,674
182,673
182,673
170,673
- 500
- 500
4,400 5,000 5,000 5,000
4,400 5,000 5,000 5,000
69,329 5,000 11500 5,000
69,329 6,000 1,500 5,000
TRANSFER -OUT
- 9a -4900l transferi0i it -General -Fund 87,772 11-() 4-6A1 199,090 107,322
87,772 110,164 106.000 107,322
FUND BALANCE RESERVE
25500 Fund Balance Reserve 82,173 62,009 70,173 53,351
Total Fund Balance Reserve 82,173 62,009 70,173 53,351
TOTAL 243,674 182,673 182,673 170,673
235
CITY OF DIAMOND BAR
COPS Fund (126)
BUDGET DISCUSSION
FY13-14
TOTAL RESOURCE BUDGET $170,673
ESTIMATED RESOURCES
Public Safety Grant - State (31855)
Amount Budgeted:
100,000
Assumed State will continue to fund.
100,000
Interest Revenue (36100)
Amount Budgeted:
500
500
Fund Balance Reserve
Amount Budgeted:
70,173
Estimated based on projections
70,173
TOTAL EXPENDITURE BUDGET
$117,322
OPERATING EXPENDITURES
Equipment'Maintehance (42200)
Amount Budgeted:
-
ifonmmm®nn rrmnnonc
PROFESSIONAL. SERVICES
.mrnrrrsramaoorsrnra
- aa+a+mars�®
Professional Services (44000)
Amount Budgeted:
5,000
Project Sister
At Risk Youth Counseling
5,000
CAPITAL OUTLAY
Mise Equipment (46250)
Amount Budgeted:
5,000
Miscellaneous Equipment
5,000
TRANSFERS -OUT
Transfer Out -General Fund (49001)
Amount Budgeted:
107,322
Law Enf Tech
82,322
Fingerprinting Program
25,000
ND BALANCE RESERVES
Amount Budgeted: 53,351
236
CITY OF DIAMOND DAR
SPECIAL FUNDS BUDGET
FY 2013-2014
NARCOTICS ASSET FORFEITURE FUND
FUND DESCRIPTION:
During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government.
It is required that these funds be used to enhance drug anis law enforcement activities.
CAPITAL OUTLAY
4411-46250 Misc Equipment
Total Capital Outlay
TRANSFER -OUT
99'15-49001 Transfer -out - General Fuad 103,586 119,418 98,000 65,863
Total Transfer Out 103,586 119,418 98,000 65,863
FUND BALANCE RESERVE"
25500 Fund Balance Reserve 162,363 43,445 65,363
Total Fond Balance Reserve 162,363 43,445 65,363 -
TOTAL 265,949 162,863 163,363 65,863
237
FY 2011-12
FY 2012-13
FY 2012.13
FY 2013-14
Actual
Adjusted
Projected
Adopted
ESTIMATED RESOURCES
31852 Asset Forfeiture Revenue
36100 Interest Revenue
2,010
500
1,000
500
25500 Fund Balance Reserve
263,939
162,363
162,363
65,363
TOTAL
265,949
162,863
163,363
65,863
CAPITAL OUTLAY
4411-46250 Misc Equipment
Total Capital Outlay
TRANSFER -OUT
99'15-49001 Transfer -out - General Fuad 103,586 119,418 98,000 65,863
Total Transfer Out 103,586 119,418 98,000 65,863
FUND BALANCE RESERVE"
25500 Fund Balance Reserve 162,363 43,445 65,363
Total Fond Balance Reserve 162,363 43,445 65,363 -
TOTAL 265,949 162,863 163,363 65,863
237
CITY OF DIAMOND BAR
NARCOTICS ASSET FORFEITURE FUND (127)
FYI 3-14
TOTAL RESOURCE BUDGET $65,863
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 65,363
Based on Projection 65,363
Interest Revenue (36100) Amount Budgeted: 500
Based on History 500
TOTAL EXPENDITURE BUDGET $65,863
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted: -
TRANSFERS OUT
Transfer Out -General Fund (49001) Amount Budgeted: 65,863
Narcotic Deputy (STAR Program) 65,863
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: -
238
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 20132014
CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND -
FUND DESCRIPTION:
During FYI 999-2000, the City received California Law Enforcement Equipment Program (CLEEP)
from the State. These funds are to be used to enhance equipment resources available to the
City's local law enforcement agency.
ESTIMATED RESOURCES
31857 CA Law Enf Equip Pgm
36100 Interest Revenue
25500 Fund Balance Reserve
TOTAL
CONTRACT SERVICES
45401 CS -Sheriff department
CAPITAL OUTLAY
4411-46250 Misc Equipment
Total Capital Outlay
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted , _ j Adopted
,. Projected
338
200
200
200
46;986
40,970
40,970
36,470
47,324
41,170
41,170
36,670
6,354 10,000 4,700 10,1100
6,354 10,000 4,700 10,000
FUND BALANCE RESERVE
25500 Fund Balance Reserve 40,970 31,170 36,470 26,670
Total Fund Balance Reservc 40,970 31,170 36,470 26,670
TOTAL 47,324 41,170 41,170 36,670
4
CITY OF DIAMOND BAR
CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128).
BUDGET DISCUSSION
FY13-14
TOTAL RESOURCE BUDGET $36,670
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 36,470
Estimated Based on Projectons 36,470
CA Law Enf Equip Pgm Amount Budgeted:
Interest Revenue (36100) Amount Budgeted: 200
200
TOTAL EXPENDITURE BUDGET $10,000
CONTRACT SERVICES Amount Budgeted: -
CS -Sheriff Department (45401) -
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted: 10,040
High Technology Equipment Requested by
Sheriffs Dept. 10,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 26,670
240
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2013-2014
Edward Byrne Justice Assistance Grant Fd
FUND DESCRIPTION;
The Edward Byrne Memorial Justice Assistance Grant Program allows states and focal governments to support a broad range
of activities to prevent and control crime and to improve the criminal justice system. This. grant replaces the former Local Law
Enforcement Block Grant program which was suspended several years ago. This year these funds wilt be used for special law
enforcement programs such as DUI enforcement, additional school patrols and burglary patrols.
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted
ESTIMATED RESOURCES
31651 Public Safety Grant - State
34,385 - - -
36100 Interest Revenue
(247) -
25500 Fund Balance Reserve
157 - - -
TOTAL
34,295 - - -
TRANSFER -OUT
9915-49001 Transfer Out -General Fund
FUND BALANCE RESERVE
25500 Fund Balance Reserve
34,295 - - -
34,295 - - -
TOTAL 34,295 - - -
241
CITY OF DIAMOND BAR
Edward Byrne Justice Assistance Grant Fd
BUDGET DISCUSSION
FY13-14
TOTAL RESOURCE BUDGET -
ESTIMATED RESOURCES
Fund Balance Reserve Amount Budgeted: -
Projected Year End Estimates -
TOTAL EXPENDITURE BUDGET -
TRANSFERS -OUT
Transfer Out -General Fund (49009) Amount Budgeted: -
Special School Patrols -
FUND BALANCE RESERVES
Amount Budgeted: -
242
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2013-2014
Justice Assistance Gram Fd - ARRA
FUND DESCRIPTION.
The American Recovery and Reinvestment Act (ARRA) Justice Assistance Grant Program allows states and local governments
to support a broad range of activities to prevent and control crime and to improve the criminal justice system. These funds will
be used for special law enforcement programs such as DUI enforcement, additional school patrols and burglary patrols.
FUND BALANCE RESERVE
25500 Fund Balance Reserve
TOTAL
24,441
-- _ -- (1,264)
FY 241'1-12
FY 2012-13
FY'2012-13 FY 2013-14
Actual
Adjusted '
Projected Adopted
ESTIMATED RESOURCES
31650 EB Justice Asst Grant
23,177
-
1,264 -
36100 Interest Revenue
-
-
- -
25500 Fund Balance Reserve
-
(1,264)
(1,264) -
TOTAL
---- -23,177
(1,264)
- -
TRANSFER -OUT
9915-49001 Transfer Out -General Fund
24,441
-
- -
FUND BALANCE RESERVE
25500 Fund Balance Reserve
TOTAL
24,441
-- _ -- (1,264)
(1,264) - -
(1,264)
(1,264) _._._.
23,177
(1,264) - -
243
CITY OF DIAMOND BAR
Justice Assistance Grant Fund - ARRA
BUDGET DISCUSSION
FY13-14
TOTAL RESOURCE BUDGET -
ESTIMATED RESOURCES
Fund Balance Reserve Amount Budgeted: -
Projected Year End Estimates -
TOTAL EXPENDITURE BUDGET -
TRANSFERS -OUT
Transfer Out -General Fund (49001) Amount Budgeted: -
Special School Patrols
FUND BALANCE RESERVES
Amount Budgeted: -
244
SPECIAL FUNDS BUDGET
FY 2013-2014
LANDSCAPE MAINTENANCE - DIST #38 FUND
FUND DESCRIPTION:
The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was
was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive
a special assessment on their property taxes. This fund accounts for this district's operations.
CAPITAL IMPROVEMENTS
5538-46410 Capital Projects -
Total-�CapFtal-ImPrw nts
.FUND BALANCE RESERVES
25500 Reserve - (1,066) -
Total Fund Balance Res. - (1,066) -
TOTAL 307,175 285,417 282,383 283,147
245
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
Actual
Adjusted
Projected
Adopted
ESTIMATED RESOURCES
25500 Approp Fund Balance
15,152
-
-
-
30300 Prop Tx -Sp Assessment
264,307
267,705
267,705
271,185
36100 Interest Revenue
100
39001 Transfer in - General Fund
27,616
17,712
14,678
11,962
TOTAL
307,175
285,417
282,383
283,147
OPERATING EXPENDITURES
5538-42115 Advertising
3,969
7,700
7,700
5,000
5538-42126 Utilities
145,571
116,325
121,000
116,325
5538-42210 Maint. of Grounds/Bldgs
12,116
15,775
7,000
16,200
Total Operating Exp.
161,656
139,800
135,700
137,525
PROFESSIONAL SERVICES
5538-44000 Professional Services
4,269
5,066
5,066
4,005
Total Prof, Svcs.
4,269
5,066
5,066
4,005
CONTRACT SERVICES
5538-45500 Contract Services
141,250
141,617
141,617
141,617
Total Contract Svcs.
141,250
141,617
141,617
141,617
CAPITAL IMPROVEMENTS
5538-46410 Capital Projects -
Total-�CapFtal-ImPrw nts
.FUND BALANCE RESERVES
25500 Reserve - (1,066) -
Total Fund Balance Res. - (1,066) -
TOTAL 307,175 285,417 282,383 283,147
245
CITY OF DIAMOND BAR
LLAD 38 (138)
BUDGET DISCUSSION
FY13-14
TOTAL RESOURCE BUDGET $283,147
ESTIMATED RESOURCES .
Approp Fund Balance (26500) Amount Budgeted: -
Actual Fund Balance
Prop Tx -Sp Assessment (30300) Amount Budgeted: 271,185
Property Tax 271,185
Transfer In -;General Fd (39001) Amount Budgeted. 11,962
To Cover Deficit - to be repaid to Gen Fd 11,962
TOTAL EXPENDITURE BUDGET $283,147
PERSONNEL SERVICES
Amount Budgeted:
OPERATING EXPENDITURES
Advertising, (42115)
Amount Budgeted:
5,000
Annual Updates and Public Hearing Notices
Utilities (42126)
Amount Budgeted:
116,325
Water
109,325
Edison
7,000
Maint. of Grounds/Bldgs (42210)
Amount Budgeted:
16,200
As -needed Maintenance
15,000
Weed Removal by LA County Ag (DBBlvd south of Sunset Xing)
1,200
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted:
4,005
Assessment Engineer
CONTRACT SERVICES
Contract Services (45500)
Amount Budgeted:
141,617
Contract Maintenance (Excel)
140,617 -
Extra gopher control contract at S. Brea
Canyon Rdlalong 571=wy
1,000
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25500)
Amount Budgeted:
_
246
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2013-2014
LANDSCAPE MAINTENANCE - DIST. #39 FUND
FUND DESCRIPTION:
The City is responsible for the operations of the LLAD #39. This district was set up in accordance
with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive
a special assessment on their property taxes. This fund accounts for this district's operations.
ESTIMATED RESOURCES
25500
Approp Fund Balance
30300
Prop Tx -Sp Assessment
36100
Interest Revenue
39001
Transfer In - General Fund
71,000
TOTAL
OPERATING EXPENDITURES
FY 2011-12 FY 2012-13 FY 2012.13 FY 2013-14
Actual Adjuster[ Projected Adopted
(7,554) (9,464)
161,530 162,630
117
(9,464) -
162,630 164,744
114,035 81.938
5539-42115 Advertising
6,681
9,000
9,000
5,000
5539-42126 Utilities
60,412
63,300
71,000
71,000
5539-42210 Maint. of Grounds/Bidgs
6,269
25,150
25,150
9,850
Total Operating Exp.
73,362
97,450
105,150
85,850
PROFESSIONAL SERVICES
5539-44000 Professional Services
Total Prof. Svcs.
CONTRACT SERVICES
5539-45500 Contract Services
5539-45519 Weed Abatement
Total Contract Svcs.
CAPITAL IMPROVEMENTS
5539-46410 Capital Improvements
Total Capital Expenditures
4,268 5,719 5,719 4,500
4,268 5,719 5,719 4,500
13 9, 331 139,332 139,332 139,332
14,706 17,000 17,000 17,000
154,037 156,332 156,332 156,332
542
542
FUND BALANCE RESERVES
25500 Reserve- Future Capital Imp (9,464) (10,683) - -
Total Fund Balance Res. .(9,464) (10,683) -
TOTAL 222,745 248,818 267,201 246,682
247
CITY OF DIAMOND BAR
LLAD 39 (139)
BUDGET DISCUSSION
FY'13-14
TOTAL RESOURCE BUDGET $246,682
ESTIMATED RESOURCES
Approp Fund Balance (25500) Amount Budgeted: -
Estimated Based on Projections -
Prop Tx -Sp Assessment (30300) Amount Budgeted: 164,744
Property Tax 164,744
Transfer In - General Fd (39001) Amount Budgeted: 81,938
To Cover Deficit - to be repaid to Gen Fd 81,938
TOTAL EXPENDITURE BUDGET $246,682
PERSONNEL SERVICES
Amount Budgeted:
District is being subsidized by General Fund Staffing.
OPERATING EXPENDITURES
Advertising (42115)
Amount Budgeted:
5,000
Annual Updates and Public Hearing Notices
Utilities (42126)
Amount Budgeted:
71,000
Water-- Increase in Water Rates for Pumping
66,500
Edison
4,500
Maint. of Grounds/Bldgs (42210)
Amount Budgeted:
9,850
As -needed Maintenance
6,750
Fire Ant Eradication at Five Mini -Parks
2,500
Play Surface Repairs at Longview North
600
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted:
4,500
Assessment Engineer
CONTRACT SERVICES
Contract Services (45500)
Amount Budgeted:
139,332
Contract Maint - Excel
139,332
Weed Abatement (45519)
Amount Budgeted:
17,000
Weed Abatement
17,000
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25500)
Amount Budgeted:
-
248
SPECIAL FUNDS BUDGET
FY 2013-2014
LANDSCAPE MAINTENANCE = DIST. #41 FUND
FUND DESCRIPTION:
t
P�i1+I:D,TYPE S�e(bEai I�V�hue ,
,�f{p� ��4i�fi`�'1� i+"
17-V.0TT-I�i�ii
i . r
The City is responsible for the operations of the LLAD #41. This district was set up in accordance
With the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive
a special assessment on their property taxes. This fund is to account for the cost of the operations
of this special district.
OPERATING EXPENDITURES
FY 2011-12
FY 2012-13
FY 2012-13
FY 2013-14
3,308
9,200
Actual
Adjusted
""""
Projected
Adopted
ESTIMATED
RESOURCES
36,250
5541-42210 Maint. of Grounds/sldgs
4,018
7,000
25500
Approp Fund Balance
20,666
24,806
24,806
-
30900
Prop Tx -Sp Assessment
121,372-
122,157
122,157
123,745
36100
Interest Revenue
286
-
-
_
39001
Transfer in - General Fund
37,888
22,723
17,676
26,935
39123
Transfer in - Prop A
(20,000)
20,000
20,000
10,000
TOTAL'
160,212
189,686
-.184,639
160,680
OPERATING EXPENDITURES
5541-42115 Advertising
3,308
9,200
9,200
5,000
5541-42126 Utilities
34,667
36,250
36,250
36,250
5541-42210 Maint. of Grounds/sldgs
4,018
7,000
7,000
17,000
Total Operating Exp.
41,993
52,450
52,450
58,250
PROFESSIONAL SERVICES
5541-44000 Professional Services
Total Prof. Svcs.
CONTRACT SERVICES
5541-45500 Contract Services
5541-45519 CS-Weed/Pest Abatement
Total Contract Svcs.
CAPITAL IMPROVEMENTS
5541-46410 Capital Expenditures
4,268 5,719 5,719 4,500
4,268 5,719 5,719 4,500
49,726
39,419
89,145
49,730
76.740
49,730 49,730
76,740 48,200
FUND BALANCE RESERVES
25500 Reserve - Future Capital Imp 24,806 5,047 -
Tota[ Fund Balance Res. 24,806 5,047 -
97
TOTAL 160,212 189,686 184,639 160,680
249
CITY OF DIAMOND BAR
LLAD 41 (141)
BUDGET DISCUSSION
FY13-14
TOTAL RESOURCE BUDGET '$160,680
ESTIMATED RESOURCES
Approp Fund Balance (25500) Amount Budgeted:
Prop Tx -Sp Assessment (30300) Amount Budgeted: 123,745
Property Tax 123,745
Interest Revenue Amount Budgeted: _
Based on Experience
Transfers In Amount Budgeted: 36,935
General Fund 26,935
Prop ASP Fund 123 10,000
TOTAL EXPENDITURE BUDGET $160,680
PERSONNEL SERVICES
Amount Budgeted:
[district is being subsidized by General Fund Staffing -
OPERATING EXPENDITURES
Advertising (42115) Amount Budgeted: 5,000
Annual Updates and public Hearing Notices
Utilities (42126)
Amount Budgeted: 36;250
Water
34,250
Edison
2,000
Maint. of Grounds/Bldgs (42210)
Amount•Budgeted: 17,000
As -needed Maintenance
7,000
Poison Oak Removal
10,000
PROFESSIONAL SERVICES
18,000
Professional Services (44000)
Amount Budgeted: 4,500
Assessment Engineer
CONTRACT SERVICES
Contract Services (45500)
Amount Budgeted:. 49,730
Contract Maintenance:
'
Excel Landscape Maint
49,730
CS-WeedtPest Abatement (45619)
Amount Budgeted: 48,200
LA. County Ag
20,200
Fire Brushing by Goats
18,000
Fire Brushing hand work by CCC
10,000
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25500)
Amount Budgeted: _
250
�
CITY OF DIAMOND BAS 14�,,s
F.
SPECIAL
�;'� 'poral Rever�ie`t
SPECIAL. FUNDS BUDGET
FVY * 013 w i�,ulurcTrdN�;�->�,��F`,� E;nergyr�f�ccet�ey�" t
f LV 1 J-1 Y t r }W��j rite Jia #s`1y�3�"{ rh;E ii,11{t lxxt I �. S }t { 7y I
ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT FUND
FUND DESCRIPTION:
The City received one time Energy Efficiency and Conservation Brock Grant Funds from the Department of Energy.
The purpose is to fund energy efficient improvements to facilities, transportation management systems, and lighting projects.
EXPENDITURES
5610-41200 Operating Supplies 3,870
5610-46310 Building Imrpovements 260,979
3,0ru 260,979
PROFESSIONAL SERVICES
5215-44000 Professional Services
Total Prof. Svcs.
Capital Expenditures
5610-46250 Misc Equipment 27,695
5610-46310 Bldg Improvements 260,979
Total Capital Expends 288,674
TRANSFERS OUT
--�'Tf�9 rans er
Total Transfers Out
RESERVES
31830 Fund Balance (266) (260)
Total Reserves (260) (260)
TOTAL 292,284 260,719 _
7/25/2013
251
FY 2011-12
FY 2012-13 FY 2012-13 FY 2013-14
ESTIMATED RESOURCES
Actual
Adjusted Proiected Adopted
25500
Approp Fund Balance
(16,580)
(260) (260)
31631
EECBG Revenue
308,731.
260,979 -
36100
Investment Earnings
133
-
39001
Transfer In - General Fund
92
TOTAL
292,284
168
260,719. _ _
EXPENDITURES
5610-41200 Operating Supplies 3,870
5610-46310 Building Imrpovements 260,979
3,0ru 260,979
PROFESSIONAL SERVICES
5215-44000 Professional Services
Total Prof. Svcs.
Capital Expenditures
5610-46250 Misc Equipment 27,695
5610-46310 Bldg Improvements 260,979
Total Capital Expends 288,674
TRANSFERS OUT
--�'Tf�9 rans er
Total Transfers Out
RESERVES
31830 Fund Balance (266) (260)
Total Reserves (260) (260)
TOTAL 292,284 260,719 _
7/25/2013
251
CITY OF DIAMOND BAR
EECBG Fund (156)
BUDGET DISCUSSION
FY,13-14
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Appropriated Fund Balance (25500) Amount Budgeted:
EECBG Revenue (31631) Amount Budgeted:
Draw down from. Dept, of the Treasury
TOTAL EXPENDITURE BUDGET
EXPENDITURES Amount Budgeted: _
Transportation Improvements (5610-46250)
ITS Synchronization Project _
Building Improvements (561046310)
City Hail Solar Photovoltaic System
TRANSFERS -OUT
Transfer Out Amount Budgeted; _
FUND BALANCE RESERVES
EECBG Resources Amount Budgeted: _
252
CAPITAL PROJECTS
FUND
253
N
CI't
C1 -I
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECT LIST
FY 13-14
TOTAL 1,032,616 100,000 60,396 173,000 699,220
Parks and Rec Improvements
25213
' Grandview Trail Design
Gas Tax
Measure R
Project Descnetion
Project,# Project Descrfp8an
Total Budget
Prop C
(Prp 42 Repl)
Local Return
Hauler Fees
Street Improvement Projects
81,000
61,000
26613
" Median Modfflcation Diamond Bar Blvd/Silver Hawk
42,000
24313 ' Collectors - Area 10
130,950
* Comprehensive Groundwater Drainage Study 8 Storm Drain Improvement
130,950
23913 Zane 7 Arterial Slurry
112,800
112,800
22813
* Grand Avenue Enhancement
699,220
01443 Residential Slurry Sear -Area 18
1,081,977
Area 2 Sidewalk ADA Improvements
527,000
435,919
119,058
01414 Residenllal and Collector Street Rehab: Area 2
1,500,000
50,000
675,885
703,271
120,844
23914 Zane 1 Arterial Overlay
230,000
230,000
24414 Morning Canyon Reconstruction (DB Blvd to Stenepine)
300,000
300,000
Total -Street Improvement Projects
3,355,727
342,800
1,633,835
1,139,190
239,902
Project # Project Descri tlon
Total Bud et
Prop A
Prop C
Measure R
Traffic ManagementlSafety Projects
22313 " Neighborhood Traffic Management Program
40,000
40,000
25513 " TS - Battery Backup Systems
370,000
370,000
24914 Traffic Signal Infrastructure Upgrades
100,000
100,000
Total - Trafflc Projects
510,000
-
470,000
40,000
Pro ect # Project Description
Total Budget
SAFETEA-LU
Transportation Infrastructure Improvements
23313 ' Lemon Ave. Interchange Proiect-ROW
900,190
800,190
TOTAL
900,190•
900,190
TOTAL 1,032,616 100,000 60,396 173,000 699,220
Parks and Rec Improvements
25213
' Grandview Trail Design
25214
Project #
Project Descnetion
Total Budget Measure R CDBG
Prop C SAFETEA-LU
Miscellaneous PW Improvements
25414
Design of Heritage Park Community Center Improvements
26612
* Median Modification GrandlSurrmitridge
81,000
61,000
26613
" Median Modfflcation Diamond Bar Blvd/Silver Hawk
42,000
42,000
26713
* Comprehensive Groundwater Drainage Study 8 Storm Drain Improvement
100,000 100,000
Design (Cold Springs, Cleghom, Flap Jack, Ranchoria, Copley)
22813
* Grand Avenue Enhancement
699,220
699,220
60154413
Area 2 Sidewalk ADA Improvements
60,388 60x396
26614
Median Modification (DB BlvdlKiowa Crest)
50,000
50,000
TOTAL 1,032,616 100,000 60,396 173,000 699,220
Parks and Rec Improvements
25213
' Grandview Trail Design
25214
Grandview Trail Construction
25314
Grandview Trail Link Construction
60155213
Construction of ADA Access to Dag Park at Pantera Park Meadow
25414
Design of Heritage Park Community Center Improvements
TOTAL
FY 13-14 GIP Projects Grand 'Total
Total Budget GF
T Park Dev Fund G,
36,765 496 8,519 27,750
176,580 88,290 88,290
170,216 89,606 89,608
60,000 60,000
50,000 50,000
502,561 227,898 496 a,519 - 205,648 60,000
$6,301,094
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECT LIST
FY 13-14
• Indicates carryover of project from FY 12-13
Funding Source Totals
C1P Project Type Totals
001 General Fund Reserves
227,898
Street Improvements
3,355,727
001 Hauler Fees (From GF Reserves)
119,058
Traffic Control Improvements
510,000
110 Measure R - Local Return Fd
1,279,190
Transporlalion Infrastructure Improvements
900,190
111 Gas Tax Fund
1,633,835
Mlscellanocus Improvements
1,032,616
112 Prop A
-
Park and Rec. Improvemenls
502,561
113 Prop C
1185,800
8301094
114 TEA
1,599,410
116 Traffic MtigallonFund
-
121 Waste Hauler Fund
120,844
122 Quimby
496
124 Park Development Fund
8,519
125 CDSG Funds
120,396
250 Land & Water Conservation Grant
205,648
6,301,094
N
Cn
CD
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2013-14
CAPITAL IMPROVEMENT PROJECTS FUND
FUND DESCRIPTION:
This fund was created to account for the City capital improvement projects which are not required to be accounted for
in independent funds. The revenues in this fund will generdlly come from transfers in from other funds and have been
identified for specific capital projects.
CAPITAL OUTLAY
5510-46411
FY 2011-12
FY 2012-13
FY 2012-13 '
FY 2013-14
Transportation Infrastructure
531046415
Actual
Adjusted
Projected
Adopted
ESTIMATED
RESOURCES
Total Capital Outlay
502,561
35,596
14,403
25500
Appropriated Fund Balance
(37,060)
(332,407)
(332,407)
(6,516)
31333
Tr Mgmt System Rev -County
9,365
6,301,094
37,495
31620
FEMA Revenue
4,560
31819
Rivers & Mtns Cons Grt
-
76,230
31820
Land & Conservation Grant
-
27,750
-
205,648
31821
Recreation Trails Grant
71,228
233,692
-
Nature Ed. Grant (Prop 84)
_
31841
ARRA Revenue
-
31883
Hazard Elimination Pgm
. 1,846
39001
Transfer in - General Fd
39001
Transfer in - General Fd Res
135,528
274,728
116,613
346,956
39110
Transfer in - Measure R
704,307
799,674
210,551
1,279,190
39111
Transfer in - Gas Tax
576,245
1,333,783
560,784
1,633,835
39112
Transfer in - Prop A
-
-
-
39113
Transfer in - Prop C Transit
290,107
1,281,038
562,552
985,800
39114
Transfer in - SAFETEA-LU
-
2,242,000
659,805
1,599,410
39116
Transfer in - Traf Imp Fund
661,463
119,541
100,967
-
39119
Transfer in - TDA Fd
-
50,000
45,380
-
39120
Transfer in - Prop 1 B
218,826
_
39121
Transfer in - Waste Hauler Fund
120,844
39122
Transfer in - Quimby
313,529
64,532
64,036
496
39123
Transfer in - Prop A - SPks
150,000
-
39124
Transfer in - Park Developmt
410,214
170,834
165,743
8,519
39125
Transfer in - CDBG
320,598
165,965
186,477
120,396
39139
Transfer in - LL.AD 39
541
TOTAL_
3,831,297
6,197,438
2,687,918
6,294,578
CAPITAL OUTLAY
5510-46411
Street Improvements
5510-46412
Traffic Mgt Improvements
5510-46413
Transportation Infrastructure
531046415
Park & Rec Improvements
5510-46416
Landscape & Irrigation Imp
5510-46420
Misc. Capital Improvements
328,059
Total Capital Outlay
FUND BALANCE RESERVES
25500 Reserve - Future Capital Imp
Total Fund Balance Res.
TOTAL
2,131,856
3,214,428
1,597,689
3,355,727
393,346
581,162
169,460
510,000
-
1,120,000
219,810
900,190
1,348,084
328,059
263,571
502,561
35,596
14,403
1;200
254,822
1,406,707
442,704
1,032,616
4,163,704
6,664,759
2,694,434
6,301,094
(332,407) (467,321)
(332,407) (467,321)
(6,51
(6,51
3,831,297 6,197,438 2,687,918 6,294,578
257
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECTS FUND (250)
BUDGET DISCUSSION
FYI 3-14
TOTAL RESOURCE BUDGET $6,294,578
ESTIMATED RESOURCES
Approp Fund Balance
Land & Water Conservation Grant (31820)
25213 Grandview Trail Design
25214 Grandview Trail Construction
25314 Grandview Trail Link Construction
Amount Budgeted: (6,516)
(6,516)
Amount Budgeted: 205,648
27,750
88,290
89,608
Recreation Trails Grant (31821) Amount Budgeted: -
P & R Improvements
Transfers In - Prop 84 NEFP Grant Amount Budgeted: -
Prop 84 Grant -
Transfers in - General Fund (39001) Amount Budgeted: -
FY 13-14 New Projects, -
Transfers In - General Fund Reserves (39001)
Amount Budgeted: 346,956
FY 13-14 New Projects:
25214 Grandview Trail Construction
88,290
25314 Grandview Trail Link Construction
89,608
25414 Design of Heritage Park. Comm Ctr Impr
50,000
FY 12-13 Carryovers:
01413 Residential Slurry Seal Area 113
119,058
Transfers In - Measure R (39110) Amount Budgeted: 1,279,190
FY 13-14 New Projects: .
01414 Residential & Collector Street Rehab Area 2 703,271
FY 12-13 Carryovers:
01413 Residential Slurry Seal Area 1 B 435,919
22313 Neighborhood Traffic Mgmt Program 40,000
26.713 Comprehensiv Groundwater Drainage Study 100,000
Transfers. In - Gas Tax (39111) Amount Budgeted: 1,633,835
FY 13-14 New Projects: ,
01414 Residential & Collector Street Rehab Area 2 675,885
24414 Morning Canyon Recon (DB Blvd to Stonepine) 300,000
FY 12-13 Carryovers:
24313• Collectors - Area B 130,950
01413 Residential Slurry Seal Area 1 B 527,000
Transfers In - Prop A (39112) Amount Budgeted: -
258
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECTS FUND (250)
BUDGET DISCUSSION
FY13-14
PAGE 2
Transfers In - Prop C (39113) Amount Budgeted:
985,800
FY 13-14 New Projects:
23914
Zone 1 Arterial Overlay
230,000
24914
Traffic Signal Infrastructure Upgrades
100,000
26614
Median Modification - DB BlvdlKiowa Crest
50,000
FY 12-13 Carryovers:
23913
Zone 7 Arterial Slurry
112,800
25613
TS - Battery Backup Systems
370,000
26612
Median Modification - Grand/Summitridge
81,000
26613
Median Modification - DB Blvd/Silver Hawk
42,000
Transfers In - SAFETEA-LU (39114) Amount Budgeted: 1,599,410
FY 12-13 Carryovers:
23313 Lemon Ave Interchange 900,190
22813 Grand Ave. Enhancement 699,220
Transfer In - Waste Hauler Fund (39121) Amount Budgeted: 1.20,844
FY 13-14 New Projects:
01414 Residential & Collector Street Rehab Area 2 120,844
Transfer In - Quimby (39122) Amount Budgeted: 496
FY 1713 Carryovers:
25213 Grandview Trail Design 496
Transfers In - Park Dev Fund (39124) Amount Budgeted: 8,519
FY 12-13 Carryovers:
25213 Grandview Trail Design 8,519
Transfers In - CDBG (39125) Amount Budgeted: 120,396
FY 13-14 New Projects:
60155213 ADA Access to Dog Park 51,000
60155213 Contract Admin -ADA Access to Dog Park 9,000
60154413 Area 2 Sidewalk ADA Improvements 53,148
60154413 Contract Admin - ADA Improvements 7,248
TOTAL EXPENDITURE BUDGET $6,294,578
CAPITAL OUTLAY
Street Improvements (551046411) Amount Budgeted: 3,355,727
01414 Residential & Collector Street Rehab Area 2 1,500,000
23914 Zone 1 Arterial Overlay 230,000
24414 Morning Canyon Reconstruction 300,000
Street Improvements Carryovers (551046411)
01413 Residential Slurry Seal -Area 1B 1,081,977
24313 Collectors -Area 18 130,950
23913 Zane 7 Arterial Slurry 112,800
Traffic Mgt Improvements (5510-46412) Amount Budgeted: 510,000
Traffic Signal Infrastructure Upgrades 100,000
259 .
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECTS FUND (250)
BUDGET DISCUSSION
FYI 3-14
PAGE 3
Traffic Mgt Improvements Carryovers (5510.46412)
22313 Neighborhood Traffic Mgmt Program 40,000
25613 TS - Battery Backup System 370,000
Transportation Infrastructure (55 1 0-4641 3) Amount Budgeted: 900,190
23313 Lemon Ave. Interchange Project 900,190
Park & Rec Improvements (5310-46415) Amount Budgeted: 502,561
25414 Design of Heritage Park Comm Center Imp 50,000
25214 Grandview Trail Construction 176,580
25314 Grandview Trail Link Construction 179,216
60155213 ADA Access to Dog Park
Park & Rec Imp Carryovers (5310-46415)
Grandview Trail Design
Misc Improvements (5510-46420) Amount Budgeted:
60154413 Area 2 Sidewalk ADA Improvements
26614 Median Modification - DB Blvd/Kiowa Crest
Misc Improvements Carryovers (551046420)
26612
Median Modification - Grand/Summitridge
26613
Median Modification - DB Blvd/Silver Hawk
26713
Comprehensiv Groundwater Drainage Study
22813
Grand Ave. Enhancement
60,000
36,765
1,032,616
60,396
50,000
81,000
42,000
100,000
699,220
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: (6,516)
'260
261
CITY OF DIAMOND BAR
DEBT SERVICE BUDGET
FY 2013-2014
DEBT SERVICE FUND
FUND DESCRIPTION:
This fund was established to account for the debt service on the 2002 fixed rate bonds used to finance the Diamond
Bar Center. The fund will account for principal and interest payments on the bonds and any banking charges related
to the bond. The costs will[ be reimbursed by means of a transfer from the General Fund.
ESTIMATED RESOURCES
25500
Approp Fund Balance
36100
Investment Earnings.
36610
Rental Income .
36700
Bond Proceeds
36710
Bond Premium
39001
Transfer from General Fund
-
TOTAL
OTHER EXPENDITURES
4090-42128 Banking Charges
409047050 Bond Principal
409047100 Interest Expense
4090-4712D Bond Issuance Costs
Total Other Exp.
FUND BALANCE RESERVE
25500 Fund Balance Reserve
Total Fund Balance Res.
TOTAL
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted
333,694 2 2
20
11,790,000
252,381 - .
540,533 837,316 837,316 842,406
12,916,628 837,318 837,318 842,406
11
3,360
3,360
3,500
12,510,000
335,000
335,000
350,000
262,787
498,956
498,958
486,906
143,828
-
-
-
12,916,626
837,316
837,318
842,406
2
2
2
2
_
122916,628 837,318 837,318 842,406
263
CITY OF DIAMOND BAR
DEBT SERVICE FUND (370)
BUDGET DISCUSSION
FY13-14
TOTAL RESOURCE BUDGET $842,406
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted:
Estimated Based on Projections
Interest Revenue (36100) Amount Budgeted: -
Based on history -
Transfer In - General Fund (39001) Amount Budgeted: 842,406
Transfer In - General Fund for Debt Service 842,406
TOTAL EXPENDITURE BUDGET $842,406
OTHER EXPENDITURES
Debt Service Expenditures Amount Budgeted: 838,906
Bond Principal (47050) 350,000
Interest Expense (47100) _ 488,906
Banking'Charges (42128) - Amount Budgeted: 3,500"_,_,,__ .............
Banking Charges 3,500
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted:
�&V'
7 70
265
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2013-14
SELF INSURANCE FUND
FUND DESCRIPTION:
This fund was established in accordance with Resolution #89-53. The resolution states the City
will establish a self-insurance reserve fund. The purpose of the fund shall be to pay'all self -
assumed losses and related costs. Contributions to the fund shall be pro -rata from all other
City funds afforded protection under the program based upon each of the funds exposure to liability.
267
FY 2011-12
FY 2012-13
FY 2012.13
FY 2013-14
- Actual
... Adjusted
Projected
Adopted
ESTIMATED RESOURCES
'°°.
•
.••.. ......_._.
25500 Approp Fund Balance
1,263,235
1,253,574
1,253,574
1,254,580
36100 Interest Revenue
7,767
4,500
5,500
5,000
36900 Misr, Revenue
17,977
39001 Transfer in -General Fund
409,112
448,379
408,911
150,634
TOTAL
1,698, 091
1,706,453
1,6N71985
1,410,214
OTHER EXPENDITURES
4081-47200 Insurance Expenditures
22,132
30,300
30,300
12,175
4081-47210 Insurance Deposits
422,385
378,611
383,105
398,039
4081-47221 Insured Losses
Total Other Exp.
444,517
408,911
413,405
410,214
FUND BALANCE RESERVE
25500 Fund Balance Reserve
1,253,574
1,297,542
1,254,580
11000,000
Total Fund Balance Res.
1,253,574
1,297,542
1,254,580
1,000,000
TOTAL
1,698,0911,
706,453
1,667,985
1,410, 214
267
CITY OF DIAMOND BAR
SELF INSURANCE FUND (510)
BUDGET DISCUSSION
FY13-14
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Approp Fund Balance
Estimated Based on Projections
Interest Revenue (36100)
Based on history
$1,410,214
Amount Budgeted:
Amount Budgeted:
1,254,580
1,254,580
5,000
5,000
Transfer In - General Fund (39001) Amount Budgeted: 150,634
Transfer I n 150,634
TOTAL EXPENDITURE BUDGET $410,214
OTHER EXPENDITURES
Insurance Expenditures (47200) Amount Budgeted: 12,175
Crime Insurance Renewal 1,391
Property Insurance 10,784
Insurance Deposits (47210) Amount Budgeted: 398,039
Insurance Deposits 398,039
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 1,000,000
1,000,000
268
SPECIAL FUNDS BUDGET
FY 2093-14
EQUIPMENT REPLACEMENT FUND {VEHICLES)
FUND DESCRIPTION:
This fund was established in FY99-00 to incorporate a method for the, eventual replacement
of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its
life expectancy and the amount will be transferred into this fund from the General Fund.
ESTIMATED RESOURCES
25500
Restricted Fund Balance
25500
Unrestricted Fund Balance
36100
Investment Revenue
39001
Transfer in - General Fd
TOTAL
OPERATING EXPENSE
4090-42215 Depreciation Expense
CAPITAL OUTLAY
4090-46100 Auto Equipment
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted T�
27,176 21,023 21,023 15,823
215,151 216,840 216,640 216,840
1,689 1,000 1,000 1,000
244,016 238,863 238,863 233,663-
6,153 5,000 6,200 6,200
6,153 5,000 6,200 6,200
40,000 - 44,000
- 40,000 - 44,000
FUND BALANCE RESERVE
25500 Restricted Fund Balance 21,023 56,023 14,823 53,623
25500 Unrestricted Fund Balance 216,840 137,840 217,640 129,840
Total Fund Balance Res. 237,863 193,863 232,663 183,463
TOTAL 244,016 238,853 238,863 233,663
26.9
r
CITY OF DIAMOND BAR
VEHICLE EQUIPMENT REPLACEMENT FUND
FYI 3-14
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
$233,663
Restricted Fund Balance (25500) Amount Budgeted: 15,823
Book Value of Equipment 15,823
Unrestricted Fund Balance (2550p) Amount Budgeted: 216,840
Estimated Based on Projections 216,840
Interest Revenue (36100) Amount Budgeted: 1,000
Based on History 1,000
Transfer In - General Fd (39001) -
TOTAL EXPENDITURE BUDGET
OPERATING EXPENDITURES
Depreciation Expense (4090-42215)
Annual Depreciation
CAPITAL OUTLAY
Auto Equipment (46100)
Vehicle(s) Purchase
$50,200
Amount Budgeted: 6,200
6,200
Amount Budgeted: 44,000
44,000
FUND BALANCE RESERVES
Restricted Fund Balance (25500) Amount Budgeted: 53,623
Year End Book Value of Equipment 53,623
Unrestricted Fund Balance (25500) Amount Budgeted: 129,840
Based on Budget -Unrestricted 129,840
270
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2013-2014
COMPUTER EQUIPMENT REPLACEMENT FUND
FUND DESCRIPTION:
This fund has been established to assist the City in funding and anticipating various computer related
equipment replacement and/or enhancements. The equipment vAl be capitalized over the life
expectancy and the amount will be transferred into this fund from the General Fund.
ESTIMATED RESOURCES
36100
Investment Revenue
39001
Transfer in - General Fund
25500
Restricted Fund Balance
25500
Unrestricted Fund Balance
TOTAL
OPERATING EXPENDITURES
4070-42215 Depreciation - Expense
Total. Operating Exp
CAPITAL OUTLAY
46230 Computer Equip -Hardware
46235 Computer Equip -Software
46235 Comp Equip - Software CIO
Total Capital Outlay
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted
2,287
- 90,000
85,653 375,399
04,611 73,182
500 -
89,500 230,000
375,399 331,399
73.182 4n nnn
43,970 44,000 44,000 49,000
43,970 44,000 44,000 49,000
160,000 93,182 230,000
70,000 30,000
- - 40,000
230,000 123,182 270,000
FUND BALANCE RESERVE
25500 Restricted Fund Balance 375,399 331,399 331,399 282,399
25500 Unrestricted Fund Balance 73,182 (66,818) 40,000
Total Fund Balance Res, 448,581 264,581 371,399 282 399
TOTAL 492,551 538,581 538,581 601,399
271
CITY OF DIAMOND BAR
COMPUTER EQUIPMENT REPLACEMENT FUND
BUDGET DISCUSSION
FY13-14
TOTAL RESOURCE BUDGET $x01,399
ESTIMATED RESOURCES
Interest Revenue (36100) Amount Budgeted:
Transfer In - General Fund (39001) Amount Budgeted: 230,000
Transfer In FY 13-14 230,000
Fund Balance Reserves Amount Budgeted: 371,399
Restricted f=und Balance Reserves 331,399
Unrestricted Fund Balance Reserves 40,000.00
TOTAL EXPENDITURE BUDGET $319,000
OPERATING EXPENDITURES
Depreciation Exp (42215) Amount Budgeted: 49,000
Existing Hardware 44,000
New Hardware (assumed .50 year) 5,000
CAPITAL OUTLAY
Computer Equip -Hardware (46230)
Amount Budgeted: 230,000
Printer Replacements (5 Units)
8,600
PC Replacement (112 CH Staff)
76,700
Laptop Replacement (3 Units)
7,200
Server refresh (11.servers)
137,500
Computer Equip -Software (46235) Amount Budgeted: 40,000
Carryover - Pentarnation Upgrade 40,000
FUND BALANCE RESERVES
Restricted Fund Balance (25500) Amount Budgeted: 282,399
Fund Balance Reserves 282,399
Unrestricted Fund Balance (25500) Amount Budgeted:
Based on Budget
272
CITY OF DIAMOND BA,R.
SPECIAL FUNDS BUDGET
FY 2013-14
BUILDING FACILITY & MAINTENANCE FUND
FUND DESCRIPTION: . ....... .
i
This fund was established in FY12-13 to incorporate a method to fund the eventual replacement
of equipment at City Hall. The primary revenue source in this fund is rebates received from
Southern California Edison from the installation of solar panels at City Hall.
ESTIMATED RESOURCES
25500 Restricted Fund Balance
25500 Unrestricted Fund Balance
36760 Solar Incentive Revenue
TOTAL
FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14
Actual Adjusted Projected Adopted:
- - 7,000
10,000 7,000 10,000
10,000 7,000 17,000
OPERATING EXPENSE
4090-42215 Depreciation Expense
CAPITAL OUTLAY
4093-46410 Capital Improvements
FUND BALANCE RESERVE
25500 Restricted Fund Balance - -
25500 Unrestricted Fund Balance - 10,000 7,000 17,000
Total Fund Balance Res. - 10,000 7,000 17,000
TOTAL - 10,000 7,000 17, 000
0
273
CITY OF DIAMOND BAR
BUILDING FACILITY & MAINTENANCE FUND
FY13-14
TOTAL RESOURCE BUDGET $17,000
ESTIMATED RESOURCES
Restricted Fund Balance (25500) Amount Budgeted;
Book Value of Equipment
Unrestricted Fund Balance (25500) Amount Budgeted; 7,000
Estimated Based on Projections 7,000
Solar Incentive Revenue 10,000
Solar Incentive Revenue from SCE 10,000
TOTAL EXPENDITURE BUDGET $0
OPERATING EXPENDITURES
Depreciation Expense (4090-42215) Amount Budgeted:
Annual Depreciation
CAPITAL OUTLAY
Capital Improvements Amount Budgeted:
Capital Improvements - City Hall
FUND BALANCE RESERVES
Restricted Fund Balance (25500) Amount Budgeted.
Year End Book Value of Equipment
Unrestricted Fund Balance (25500) Amount Budgeted; 17,000
Based on Budget -Unrestricted 17,000
274
APPROPRIATIONS
LIMIT
275
RESOLUTION NO. 2013 -o8
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE
PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2013-
2014 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE
PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE
WHEREAS, Article XIII B of the Constitution of the State of California (enacted with the
passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990),
provides that the total annual appropriations limit of such entity for the prior year be adjusted for
changes in the Cion -residential assessed valuation or the percentage change in the Califomia Per
Capita Income and population except as otherwise specifically provided for in said Article; and
WHEREAS, Section 7910 of the Government Code provides that each year the governing
body of each local jurisdiction shall, by resolution, establish its appropriations'limit for the following
fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting.
Prior to such meeting, documentation used in the determination of the appropriation limit shall be
available to the public; and
WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the
method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City
Council regarding which of the annual adjustment factors have been selected each year; and
WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for
determining.the appropriations limit for each local jurisdiction for the fiscal year; and
WHEREAS, the City Council of the City of Diamond Bar wishes to establish the
appropriation limit for fiscal year 2013-2014 for the City of Diamond Bar.
277
2013-08
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar,
California, as follows:
Section 1. That it is hereby -found and determined that the documentation used in the
determination of the appropriations limit for the City of Diamond Bar for fiscal year 2013--201.4 was
available to the public in City offices of said City at least fifteen days prior to this date.
Section 2. That the County of Los Angeles LAFCO, established the original appropriation limit
for the newly incorporated, City.
Section 3. That the factor selected is the growth factor of Los Angeles County population
change over the prior year and the change in California per capita personal income as the annual
adjustment growth factor for use in calculating the Fiscal Year 201-3--2014 Appropriations Limit. -
Section 4. That the Appropriation Limit for the City of Diamond Bar as established in
accordance with Section 7902(a) and Section 7902.6 of the California Government
Code is $37,902,186 for fiscal year 2013-2014.
Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk'shall certify to
4
the passage and adoption of this Resolution No. 2013- n 8 _
PASSED, APPROVED AND ADOPTED this 21.;?t day of May , 2013.
Jack Tanaka, Mayor
278 2013-08
k, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing
Resolution was passed, and approved and adopted at a regular meeting of the City Council of the
City of Diamond Bar held on the 2:[stday of May , 2013, by the following vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett,
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ABSTAINED: COUNCIL MEMBERS: None
Tommye tribbins, City Clerk
City of Diamond Bar
279
2013--08
CITY OF DIAMOND BAR
"APPROPRIATIONS LIMIT- WORK
SHEET
2013-2014
California Per Capita Income
5.12%
% Change over_ Prior Year
Population Change
0.69%
% Change over Prior Year (Courity)
Per Capita converted to a Ratio
1.0512
Population converted to a Ratio
1.0069
Calculation of Growth Factor
1.0585
(Growth Factor = Per Capita Ratio x Population Ratio)
2012-2013.Appropdation . Limit
35,809,031
2013-2014 Appropriations Limit
$37,902,18-6
(New Appropriations Limit = Prior Year Appropriations
Limit x Growth Factor)
280 2013-08