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Home My WebLink AboutBudget - FY 2010-1121825 Copley Drive 4 Diamond Bar, CA 91765 -0, 909.839.7000 ,1. 909.861.3117(fax) e-mail.-info@ci.diamond-bar.ca.us + www.cityofdiamondbar.com ®E001E +CaON:7 IF=S --- i` CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager Agenda # Meeting Date: May 18, 2010 TITLE: ADOPT RESOLUTION 2010 -XX — "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2010 AND ENDING JUNE 30, 2011, INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH" Approve and adopt any incorporating amendments made at this meeting. FINANCIAL IMPACT: As submitted, the City Manager's Draft Recommended Budget reflects General Fund Estimated Resources of $31,077,230 with appropriations of $30,824,350. This results in an increase of $252,880 to the General Fund reserves from annual operations. In addition to the annual appropriations, the proposed budget includes the use of General Fund Reserves in the amount of $12,427,964 which includes $9,917,000 for the purchase of the new Civic Center building. The City will be starting its fiscal year with an estimated General Fund reserve in the amount of $29,881,927. If approved, the FY10-11 Municipal Budget anticipates an ending General Fund reserve of $17,706,843 based on projected revenues and expenditures. The proposed budget includes a Capital Improvement Program that amounts to $4,486,989 and spending plans for.the various Special Revenue Funds and Internal Service Funds. BACKGROUND & DISCUSSION: 1, Each year, the City Manager prepares a draft municipal budget for review and adoption. This year's draft budget was presented to the City Council at the May 4 and May 18 study sessions Creating a budget for Fiscal Year 2010-2011 has proven to be challenging for many municipalities across the State, including the City of Diamond Bar. The poor economy and worsening condition of the State's budget continue to be a major concern. As a result, the fundamental approach of the FY 2010-2011 City Budget is to maintain proposed appropriation levels at or below the FY 2009-2010 mid -year level wherever possible. This approach has resulted in a conservative Draft Recommended FY10-1 1 Budget. In FY 09-10, difficult economic conditions across the nation made the budgeting process a challenge for even the most fiscally sound government agencies. Instability in the California and U.S. economy and reduced consumer confidence will continue to impact Diamond Bar's expected revenues in FY 10-11. Staff expects reduced or flat property, sales, and TOT tax receipts due to property reassessments from a decline in property values and the overall drop in consumer spending and confidence. Returns on City investments, despite a sizable reserve fund, have been reduced with record low interest rates. The downturn has also severely impacted new construction, limiting the City's potential to generate development based revenue. In addition, the potential for further State raids on local funding sources remains a strong possibility. Recent U.S. Commerce Department reports do indicate that the economy is now growing. While there are some signs pointing toward national economic recovery, conservative forecasts indicate that meaningful improvement may not be realized until the 2013-14 fiscal year. The attached budget document presents an operating plan that permits the City to live within a reasonable estimate of revenues while continuing to provide community programs and services to the residents of the City of Diamond Bar, including making a move into a new City Hall facility and planned improvements to infrastructure and facilities. Resources The draft FY1 0-11 General Fund Budget estimates resources for the fiscal year in the amount of $31,077,230. Anticipated revenues have dropped over $1 million dollars from the FY2008-09 levels, which is a clear indication of the current economic situation. Property Taxes — Property tax revenues are estimated at $3,840,000, slightly higher than projected 09-10 levels. However, staff believes that as more property reassessments are conducted in the next few years to reflect current real estate market levels, revenues will drop or remain flat Other Taxes and Fees — Revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. Due to current economic conditions, consumer based tax receipt estimates have been reduced along with the anticipated franchise tax from the Gas Co. The new waste hauler agreements will include franchise fees which increase anticipated revenues in this category by approximately $600,000 despite flat consumer tax revenues for the year. ii State Subventions — It is expected that revenues in this category will remain nearly even with FY09- 10 at $4,610,000. From Other Agencies — Staff expects limited additional funds to be available from other agencies, and has budgeted only $10,000 in this category. The drop from FY 09-10 is primarily due to the one- time MWD grant of nearly $170,000 received last year to implement the centralized irrigation control system. Current Service Charges — Estimated resources in this category are up approximately $350,000 over FY 09-10 projections to $1,872,628, primarily due to the revenues generated by the new waste hauler agreements. Investment Earnings — National economic conditions continue to limit investment growth, as record low investment yields remain. Thus, staff expects investment earnings to remain static with FY09-1 0 projections at $300,000. Use of Fund Balance Reserves — General Fund Resources include the use of $12,427,964 in General Fund reserves to fund the following appropriations: • Civic Center — A total of $12,028,615 will be used for the purchase and move to a new Civic Center. Of this amount $9,917,000 is the purchase price of the building. Although the decision was made to purchase in FY09-1 0, escrow is not anticipated to close until FY1 0-11. As a result the purchase will occur in FY1 0-11. There is $2,111,615 for the new Civic Center which will be used to fund items such as architectural design, furniture and fixtures, maintenance, and building improvements for the City Hall portion of the building. The budget also includes funds for the actual physical move from the AQMD facility to the new building. Economic Development - In 2001, the Council informally began the practice of utilizing General Fund reserves to fund economic development projects. This fiscal year, $112,500 in reserves is proposed to fund non -personnel expenditures including further specific planning work. Due to a drop in development activity, this contribution has been reduced from $307,000 in FY 09-10. Transfer Out — LLADS — Due to rising operational and maintenance costs, the City's Lighting and Landscape Assessment Districts (LLADs) continue to be subsidized by the general Fund. In FY 10-11, a total of $71,849 ($14,807 for District 38 and $57,042 for District 39) is required to maintain service levels. Staff recommends this be funded with reserves. Costs for District operations continue to grow. It should be noted that three years ago a decision was reached to no longer utilize the District resources to fund personnel costs directly associated with District operations. The result is a continual increase in the overall contribution from the General Fund to operate the Special Districts. Capital Improvement Projects (CIP) - $215,000 in reserves are budgeted to fund miscellaneous infrastructure improvements, including $50,000 for the Grand Avenue Beautification Project (from Montefino to the eastern City Limits) and $165,000 for drainage improvements at Brea Canyon Road and Via Sorella. III The draft FY 10-11 General Fund Budget estimates appropriations in the amount of $30,824,350. Every effort has been made to keep appropriations at or near the FY09-1 0 Mid Year revision with few exceptions. The following are items of significance which have been incorporated into the recommended budget. Personnel — There is a 2.4% cost of living adjustment (COLA) based on the federal CPI index for the year ending March 2010 incorporated in the budget at this time. The COLA results in $136,116 in additional personnel costs. The last COLA provided to the employees occurred in FY 08-09. The budget also includes four vacant positions that have been "frozen", including a benefitted part- time Senior Office Specialist (Finance), a Senior Management Analyst (Public Works/City Manager), a Recreation Supervisor (Community Services), and Administrative Assistant (Community Services). These positions are budgeted at 50%, resulting in a total savings of $170,550 in salaries and benefits. Benefit Allotment - The City currently provides a monthly benefit allotment of $945 for full-time non- exempt staff and $975 for full-time exempt staff and City Council Members. An increase of $25 to the monthly benefit allotment has been included in the FY 2010-2011 budget at a total cost of $18,045 to account for ever increasing healthcare costs. Law Enforcement — The City's contract for law enforcement services is slated to increase by 2% for FY1 0-11, however this increase is offset slightly by a decrease in the liability trust fund surcharge. The total law enforcement budget is $5,549,800. There is some special funding of a portion of this appropriation. The budget assumes full funding of the State COPS revenue. This revenue offsets the cost of the Law Enforcement Technician position, fingerprinting program and other check points. Staff has recently discovered that the STAR deputy position may be fund by the Federal Narcotics Asset Forfeiture funds which the City received several years ago. The total revenue offset from the State and Federal governments for the City's Law Enforcement program equals $223,600. CJPIA Liability/Worker's Comp. Insurance Premium Increase - The City's liability and worker's compensation insurance provider, California Joint Powers Insurance Authority (CJPIA) provides coverage to its members through a pooled formula based on exposure and overall losses. Recently, the CJPIA board voted to implement a fundamentally different formula for the FY 10-11 year, resulting in nearly $125,000 in additional insurance premiums for Diamond Bar. The draft budget accounts for this additional cost with existing resources without dipping into reserves. Special Funds Measure R Fund (1110) — Voters recently passed Measure R, which is a Y2% sales tax increase to fund transportation related projects. This fiscal year the City will receive a full allocation of $506,493 which will be used to help fund the Area 7 Slurry Seal/Overlay project and Median Modifications on Diamond Bar Blvd. and Clear Creek Canyon. U Gas Tax Fund (111) — This fund accounts for gas tax received from the State, and provides funding for road maintenance projects through a transfer of $946,060 to the General Fund. This fiscal year, the fund includes a new revenue source, which is a replacement of Prop 42 -Traffic Congestion Relief revenue previously captured in Fund 117. These replacement dollars will assist in funding the Area 7 Slurry Seal/Overlay project. The budget also includes a transfer to fund 117 to cover the projected deficit in that fund expected at the end of the current fiscal year. Prop. A Transit Fund (112) Prop. A Transit revenue is derived from additional voter approved sales taxes. Expected revenues have suffered due to economic conditions, leaving staff to develop alternative strategies to fund programs traditionally funded with Prop A monies. This includes temporarily moving the Diamond Ride program to the Prop. C Transit Fund. Other transit related activities continue to be funded with Prop. A funds, including the transit subsidy program, youth and adult excursions, and the Holiday Shuttle program. It is anticipated that the Diamond Ride program will return to the Prop A fund in the next fiscal year's budget as economic conditions improve. Prop. C Transit Fund (113) — Economic conditions have also impacted the City's share of Prop. C these voter approved sales tax receipts. In addition to funding the Diamond Ride program, this fund will also provide resources for the operation of the City's traffic management system, including the relocation of the system to the new City Hall. Prop C will also provide funds for a City-wide traffic signal timing plan, and battery backup systems for ten signalized intersections. Integrated Waste Management Fund (I 15) — This fund accounts for AB 939 fees and other small recycling grant funds. In August 2010, the City's new waste hauler franchise agreement commences, with AB 939 fees increasing as a result. Items funded here include personnel costs related to the City's solid waste reduction programs, AB939 reporting, street sweeping, storm drainage maintenance, and debris composting programs. Air Quality Improvement Fund (118) —The City's share of AB 2766 funds, which are derived from a portion of the State's motor vehicle registration fees, are collected in this fund. These funds must be used for projects, programs, or equipment that reduces vehicle emissions. This year the fund will provide resource for the operation of the City's transportation management system and the transit subsidy program. Prop I B Transportation Fund (120) - This fund was created in FY2007-08 to account for transportation funds received from the State as a result of the passage of a transportation bond. This year, one project listed in the Capital Improvement Plan will be funded with these monies. Landscape Assessment District Funds 38, 39, and 41 (138, 139, 141) -As mentioned previously, staff has informed the City Council that LLAD expenses now outweigh rising maintenance and operations expenses. As a result, the City Council formed a subcommittee to study the options and to create a strategy to deal with the shortfalls. Creating FY1 0-11 budgets for District 38 and 39 was exceedingly difficult,'and recommended budgets for each district reflect bare minimum expenditures. W Despite these efforts, budget deficits remain in Districts 38 & 39. To balance these budgets, a transfer from the General Fund will be necessary. Capital Improvement Projects Fund (260) - The FY1 0-11 Capital Improvement Projects List includes projects amounting to $4,486,989. Projects include two street improvement projects, three traffic improvement projects, a street beautification project, a sidewalk improvement project, a median modification project, a drainage improvement project and five park improvement projects. Equipment & Computer Replacement Funds (520-530) - The City has regularly set aside funds to replace aging equipment as necessary. This fiscal year, several items require replacement, including two pickup trucks for Code Enforcement use, the City Hall phone system, and various pieces computer equipment amounting to $197,000. Linda G. Ma nelson Finance Director Dave Doyle Assistant City Manager Attachments: Resolution #10 -XX FY 10-11 Personnel Summary Fiscal Year 2010-2011 City Manager's Draft Recommended Budget VI City of Diamond Bar City Council Goals and Objectives FY 2010 - 2011 Each year in conjunction with the development of the annual budget, the City Council establishes its goals and objectives for the fiscal year. This year the City Council considered a long list of objectives and, after careful consideration and discussion, established the following goals for FY 2010-11: TRAFFIC MITIGATION • Pursue the 57/60 Freeway Interchange corridor long-term "final fix" and present an annual status report to the Council. Work with federal representatives to ensure the project is on the next Transportation Reauthorization Bill known as "Moving Ahead for Progress in the 21st Century (MAP -21)". • Participate in the development of SCAG's Regional Goods Movement Plan to ensure the plan is equitable in its distribution of goods movement related traffic. • Develop the Four Corners Transportation Coalition and implement the four priority projects as identified by the Coalition. • Support and participate in the completion of the Lemon Avenue on and off ramp project. • Monitor and evaluate the Neighborhood Traffic Management Plan solutions, the Traffic Signal Interconnect project, and the DB Traffic Management System. FISCAL RESPONSIBILITY/ECONOMIC DEVELOPMENT • Create a long-term City-wide financial plan for preservation of the City's fixed assets, including infrastructure, buildings, parks, and other facilities. • Develop incentive -based Specific Plans to revitalize areas such as K -Mart and Market World. • Adopt and market a Specific Plan for the future use of the 28 acre parcel at Diamond Bar Blvd. and Brea Canyon Road (Site D). • Identify and implement development opportunities for the former Honda dealership property that will result in the greatest net benefit to the community. • Develop a plan to address the needs of the City's Lighting and Landscape Assessment Districts to ensure their financial sustainability. VII City of Diamond Bar City Council Goals and Objective FY 2010 — 2011 Continued I COMMUNICATIONS • Encourage public participation and communication and collect scientifically valid data to gauge community interest and opinion of potentially significant projects and programs. OTHER ITEMS • Update the City's Solid Waste Ordinance. • Preserve Windmill structure located at the Ralph's Shopping Center via maintenance and/or ownership of structure and/or property. • Develop a City-wide branding plan that incorporates standard design elements with a unifying theme that reflects the image of Diamond Bar. • Establish a "quiet zone" on the Metrolink train line at Lemon Avenue near Walnut Elementary School. • Develop and implement appropriate sustainability programs identified in the Council's adopted sustainability report. • Complete design, construction, and building preparation necessary to relocate City Hall to the new facility by mid -2011. • Work with the County/County Library to reach a firm agreement to relocate the current library to the new City Hall facility. • Develop contingency plans for the first floor space should the County Library choose not to relocate to the new City Hall facility. Vill � ��U~�� CITY °�ru- ��N�&��N~�� a=uu�u*=��v0�� ANNUAL . ^�x�u��^�� BUDGET ��~��UU ��, ��u^�x� | �� | " ."_��=.~^".~ Page City Manager's Transmittal ..............................,....,......... T ' City Council GO8}S ............................................. VTT ) Table UfContents ............................................. TX City Organization Chart � ............................................. XTTT (/ Budget Philosophy ............................................. Xl\7 � | | }�oa�aan��r0o��on�u � ---=---~ '''''''''''''''''''''''''''—''''''''''''— XV Personnel Pcroozozol ............................................. }[\/II Budget Resolution ............................................. XX | Overview Revenue Descriptions � ............................................. 2 . | Resources - All Funds ............................................. 10 > -�^��loz�3 \ __`,-__-'---- —......—........ , ...., . . ........-- 17 Sta1emeztofFnmzdBa}anco ............................................. 21 General Fund Budget |Budget Recap ............................................. 25 �Resources Graph | ............................................. 26 (/ Appropriations Graph............................................. ^ 27 (� Revenue Summary ............................................. 30 \ i Expenditure' Recap OfEstimated Expenditures ............................................. 39 � � i � || � |` Dt • �. • •" ! 1 . 11' 1 1 Expenditure Detail by Department Community Administration Legislative ............................................. 45 CityCouncil............................................1 46 City Attorney ............................................. 49 City Manager / City Clerk ............................................. 52 Administration & Support ............................................. 57 Finance............................................. ............................................. 120 Diamond Bar Center Operations ............................................. 123 58 Human Resources Recreation ............................................. 126 Information Systems ...................... 0 ...................... 62 ............................................. 66 General Government 71 CivicCenter ............................................. ............................................. 75 Public Information Services 78 Economic Development .......................... 0 .. _ ..............1 ............................................. 82 Public Safety 87 Law Enforcement ............................................. .................................. 0 .......... 89 Volunteer Patrol 91 Fire Protection ......................... 0 ................... .......................................... 0 . , 94 Animal Control 97 ............................................. Emergency Preparedness ............................................. 100 Community and Development Services Development Services 105 ............................................. Planning................................... 106 Building and Safety 0 ......... ............................................. 110 Neighborhood Improvement 113 ............................................. Community Services ...........................................6. 117 Parks Administration ............................................. 120 Diamond Bar Center Operations ............................................. 123 Park Operations Recreation ............................................. 126 ............................................. 130 X � | CITY OF DIAMOND BAR ANNUAL ��UU��1� ��~�KU� ^�n�"��^�� ~��o ��u'�m� ' | ��-�� ! . .~~�~~~~.~""° Public Works ...............,........,.................... 137 | Public W\)Ik3 Administration ............................................. 138 Engineering ............................................. 142 Road Maintenance ..—.........—..—............... 144 ' Landscape Maintenance ............................................. 147 ` Transfers Out / Special Funds Budgets Community Organization Support Fond ............................................. 154 Special Revenue Funds Measure R Fund .......................................... 158 Gas Tax Fund ............................................. 160 �rnn�� 1�DDS��D� ---� - . .,.......~...--.......,,......,.. 162 Prop C - Transit Fund .............................................. 165 Transportation Act (7E4)Fd ............................................. 167 Integrated Waste Mgt Fund ............................................. 169 ljaf±io Improvement Fund .......................................... 172 AB2928-Traffic Congestion Relief I'd ............................................. 174 Air Quality Improvement Fund ............................................. 176 ST3821 Fuod-Iikc& Pedestrian Paths .............................................. 178 Prop I Transportation Fund ............................................. 180 Pork Fees Fund ............................................. 182 PrnnA-Safe Neighborhood Parks Fund ............................................. 184 Pork & Facility Development Fund ............................................. 186 Community Development Block Grant Fd ............................................. 188 COPS Food ............................................. lg} Narcotics Asset Forfeiture Fund ............................................. 193 CA Law Enforcement ~ Equip Fd '- ..--.—..—...—.--............ 195 Edward Byrne Justice Asst Grant Fd ........................................... 197 �Landscape MaintenanceDist. #38 ............................................. |gg ' Dist. #39 ............................................. 201 Dist. �4l ' _'Landscape_--,- Maintenance- . --. ' .—..—...—.--....—....—. 203 041 Capital Improvement Projects Funds Capital Improvement Project List Capital Improvement projects Fund A FY2009-201 0 ............................................. 208 ............................................. 210 Internal Services Funds Self Insurance Fund ............................................. 216 Vehicle Equipment Replacement Fund ............................................. 218 Computer Equipment Replacement Fund . ............................................. 220 Bond Retirement Reserve Calculation Appropriations Limitation Resolution Appropriation Limit Worksheet ............................................. 223 ............................................. 225 ............................................1 228 -M, City Council Building & I I Neighborhood I planning Safety Improvement Redevelopment Financing Agency Human Resources City Attorney Information II Public I I Public* Systems Information Safety Aw City of Diamond Bar Organization Chart * = Contract Services * ® County Service City Manager Community Community Economic Works Services Development Assistant City Manager Community, City Development Clerk Finance Building & I I Neighborhood I planning Safety Improvement Redevelopment Financing Agency Human Resources City Attorney Information II Public I I Public* Systems Information Safety Aw City of Diamond Bar Organization Chart * = Contract Services * ® County Service CITY OF DIAMOND BAR BUDGET PHILOSOPHY AND OPERATING GUIDELINES The City of Diamond Bar's budget is designed to serve five major purposes: definition of policy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards, and fiscal directions of the City Council. prepare the Budget in conformity with Generally Accepted Accounting Principles using the modified accrual basis of accounting. utilization as an operations guide for administrative staff in the management and control of fiscal resources. presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures. illustration as a communications document for citizens who wish to understand the operations and costs of City services. 2. Departmental budgets will be originated within each department. 3. Where applicable, the department head will assign priorities to projects and activities in preparing program budgets for the department 4. Department Heads are responsible for operating within their budget amount as approved by the City Manager and authorized by the City Council. 5. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager has the authority to make administrative adjustments to the budget as long as those changes will neither have a significant policy impact nor affect budgeted year-end fund balances. 6. Current year requirements of the Capital Improvement Program (CIP) will be incorporated into annual operational budget and defined as the capital budget. 7. Fund balances will be maintained at levels which will protect the City from future uncertainties. OVA The City of Diamond Bar's annual operating budget is prepared in conformity with Generally Accepted Accounting Principles (GAAP), using the modified accrual basis of accounting. Under this method of accounting, revenues are recognized in the accounting period in which they become measurable and available to finance expenditures of the current fiscal period while expenditures are recognized in the accounting period in which the liability is incurred. Each of the City's funds is considered a separate accounting entity with 'a self balancing set of accounts that records assets, liabilities, fund equity, revenue & expenditures. Funds are established & segregated for the purpose of recording specific programs or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The General Fund accounts for all the general revenue of the City not specifically levied or collected for other City funds and for expenditures related to rendering the general services provided by the City. The City of Diamond Bar has thirteen Special Revenue Funds that are used to account for specific revenues that are legally restricted to expenditure for particular purposes. The Capital Project Funds are used to account for the purchase or construction of major capital facilities. The budget is prepared on a line item basis by fund and department. The six major General Fund divisions are: Legislative Administration & Support Public Safety Development Services Community Services Public Works The preparation and adoption of the annual budget process starts in January. The public hearing for CDBG is held and the preliminary process for the special Lighting and Landscape Assessment Districts is initiated. In February departmental worksheets are created and budget instructions are provided to the staff. Departments provide estimates of their proposed budgets with supplemental notes for all line items, highlighting any new programs, major cost items or reductions in programs. This includes requests for capital equipment and the preparation of the Capital Improvement Wish - list. The information is then compiled by the Finance Department and presented to the City Manager as the proposed budget. The City Manager reviews and discusses the proposed budget with departmental management. There may be some recommended revisions or changes in projections to arrive at a more balanced budget. The Finance Department compiles suggestions and recommendations from all the meetings to produce a preliminary budget, which is then presented to the City Council for review. Copies of the preliminary budget are made available to all departments and the public for review. In June, there are two study sessions to discuss the budget, wherein the City Council reviews the entire preliminary budget and directs any further refinements to be made. These meetings are open to the public, and the City Council takes into consideration any testimony from the public regarding the preliminary budget at this time. Any subsequent changes or adjustments to the budget as a result of the study session(s) are then incorporated into the budget document. Once the preliminary budget is finalized, it is then presented to the City Council for approval and adoption at the second City Council meeting in June. After adoption, the budget is printed and copies distributed to City Council, City Staff and made available to the Public. The City Manager is responsible to the City Council for the faithful execution of the City Budget. In order that authorized expenditures are managed in the most efficient and economical manner possible, the City Council authorizes the City Manager to increase or transfer appropriations within the General Fund, Special Revenue Fund or any other unrestricted Fund. The City's budget may be amended in the following ways: ® If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may approve requests for budget increases with Council approval. ® Budget adjustments between a department's line items with a null effect on the overall department budget may be made with the City Manager's approval. ® During the fiscal year, the City Council may modify approved programs and activities or implement new activities that may require budget amendments. On such occasions when the Council approves a project without amending the budget, that approval will constitute authority for the Finance Director to amend the budget subject to the City Manager's approval. XVI ��4nx ��~ v� �� `�ov� Of Diamond Personnel summary Fiscal Year 2018-2011 Position Executive Management City Manager Assistant City Manager Community Development Dir Community Services Director Finance Director Information Systems Director Public Works Director Full Time Exempt Management City Clerk Public Information Manager Full Time Exempt Assistant to the City Manager Associate Engineer Management Analyst Notwork/8yetmmnaAdnmin Parks &K8oint. Superintendent Recreation Superintendent Porka& K8oint. Supervisor Public Works K8oint8upt. Recreation Supervisor Senior Accountant Senior Civil Engineer Senior Management Analyst Senior Planner Full Time Non -Exempt Accounting Technician Administrative Assistant Admin Records Coordinator Assistant Planner Community Services Coordinator Desktop Support Technician Junior Engineer Neighborhood Improvement Officer Sr Office Specialist Parks Maintenance Inspector Permit Technician Planning Technician FULL TIME 2009-10 Approved Actual 1 1 1 1 1 1 1 1 � 1 1 1 1 1 1 1 2010-11 Proposed Approved 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 1 1 1 1 1 O 1 1 1 1 1 1 1 1 1 1 1 O 1 1 15 13 1 1 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 � 1 1 1 1 1 1 1 1 1 15 15 2 2 2 2 2 1 2 2 1 1 1 1 1 1 1 1 4 4 4 4 1 1 1 1 i 1 1 1 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1 1 �� Diamond 1� `�u"� ,wu �� Bar Personnel Summary Fiscal Year 2010-2011 FULL TIME Position Full Time ~Comtnued Public Information Coordinator Public Information Specialist Recreation Specialist Senior Administrative Assistant 8rStreet Maintenance Worker 2009-10 Approved Actual 1 1 1 1 2 2 2 2 1 1 26 25 Total Full Time 50 47 BENEFITED PART TIME / �009-10 �� Approved Actual Human Resources Manager 1 1 °Aao1 Preschool Teacher -2O hn\mh 1 1 *Preschool Teacher -3Ohr/wk 2 2 Sr Office Specialist -2O hr/wk 1 D Recreation Specialist Com Services Leader Com Services Leader || Com Services Worker Intern Facility Attendant | Facility Attendant || Maintenance VVhr| Maintenance VVkr|| 2009-10 1 Approved Actual 9 7 8 11 15 11 G 3 1 1 8 1 7 13 4 2 2 2 60 51 XIX 2010-11 Proposed Approved 1 1 1 1 2 2 2 2 1 1 26 26 50 50 2010-11 Proposed Approved S 9 7 7 12 12 8 8 1 1 @ 8 10 10 2 2 3 3 58 58 RESOLUTION NO. 2010-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2010 AND ENDING JUNE 30, 2011 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. A. Recitals (i) The City Manager has heretofore prepared and presented to this City Council a draft budget for the City's fiscal year 2010-2011, including staffing and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefore." to the "Budget" sometimes hereinafter). (ii) The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the City Council its report thereon concerning conformity of the capital improvement program with the City's contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2010-2011 Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted public meetings on the entirety of the fiscal year 2010-11 Budget and concluded said meetings prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. W. 7 ') n *1 n__1 -7 2. The City Council hereby finds and determines that the capital improvement progra set forth in the Budget, and each project identified therein, is categorically exempt from th requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public meeting conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2010 and ending June 30, 2011 and consisting of the estimated and anticipated expenditures and revenues for that fiscal year 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. Al obligations and expenditures shall be incurred and made in the manner provided by the provisions 0 State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No check shall be issued nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations herein above authorized unless such appropriations shall have been amended by a'supplemental appropriation duly enacted by the City 2010-17 Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Managerprovided that the total to be obligated and expended within any fund and department set forth in the Budget*, with respect to salaries and wages therefore, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The City Manager hereby is authorized to transfer funds appropriated hereby or by L : supplemental appropriation as follows: With respect to those classifications designated by code 0000 series,1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager may transfer amounts between and within those classifications, but only within a fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this - 18thday Of May 12010 Carol Herrera, Mayor I 2n I n -I 7 I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the - 18th day of may 2010, by the following vote: AYES: COUNCIL MEMBERS: Chang, Everett, Tanaka, MPT/Tye, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None ABSTAINED: COUNCIL MEMBERS: None ATTEST: Tom mye'C ribbins,"City Clerk of the City of Diamond Bar: XXIITO 2010-17 I Nay OWN M1, 7. MWIF All revenues which, by law, do not have to be placed in a separate fund are deposited in the General Fund. All general operations of the City are charged to this fund. All expenditures must be made pursuant to appropriations, which lapse annually and at the end of the fiscal year. Unexpended balances are transferred to the unappropriated reserve. Secured - Current Year Tax levied on secured property pursuant to the revenue and taxation code. Unsecured - Current Year Tax levied on all personal property not secured by real property held in title by the same owner. Due to the transitory nature of unsecured property, a tax is levied innnediately after assessed values are determined. Prior Year Uncollected Taxes paid in the current year which were due in a prior year. Interest and Penalties Interest and penalties charged for the late payment of property taxes. OTHER TAXES Sales and Use Tax As a result of the Bradley -Burns Local Sales and Use Tax law, I% of the ' Sales & Use Tax is to be distributed to the City. As a part of the States Triple Flip provisions, this I% has been reduced to 1/4% . The difference is paid to the City with an additional allocation of property tax which is referred to as Sales Tax Compensation Fund in the budget. Transient Occupancy Tax These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 10% tax based on the amount of their room rental revenues. Franchise Fees Companies are granted special privileges for the continued use of public property, such as city streets. Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TV, Bus Benches, and Street Sweeping. Vehicle Code Fines Amounts derived from traffic citations and fines for violations occurring within the city limits. Court Fines and Forfeitures Fines collected by the county courts for city code violations other than traffic, which are shared with Los Angeles County. Impound Fees Fines collected upon the release of vehicles, which have been impounded/stored by the Sheriff s Department. Miscellaneous Other fines and forfeitures not included above. LICENSES AND PERMITS Building Fees Building Fees are collected in accordance with the Uniform Building Code. The revenues from these fees are used to cover the cost of providing building inspections to insure compliance with building codes. Planning and Engineering Fees These fees are levied to cover costs of special plan checks, inspections, etc. which maybe necessary in conjunction with new construction or improvements being made by contractors. Recreation Fees These fees are collected by the City's contracted recreation department and City staff to cover the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions, and adult athletics. Motor Vehicle In -Lieu Tax The Motor Vehicle In -Lieu fee is a tax on the ownership of a vehicle in place of taxing vehicles as personal property. The tax rate used to be 2%, and then the rate was cut by 67.5% which greatly affected the revenue allocated to the City by the State. To fill the gap created by the rate cut the State instituted a property tax swap. These funds are included in the budget as VLF Property Tax in Lieu revenue. 3 AB2766 — Air Quality Improvement/Pollution Reduction Fees These fees are derived from the imposition of an additional motor vehicle registration fee which shall be used to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. Gas Tax Section 2105 This newly enacted Section of the Streets and Highways Code provides for the collection and distribution of special gas tax to fund improvements for regional transportation needs. Gas Tax Section 2106 Section 2106(a) of the Streets and Highways Code provides that each city shall receive a fixed monthly apportionment of $400; Section 2106(c) provides for distribution on a per capita basis. Gas Tax Section 2107 A sum equal to .00725 cents per gallon is distributed monthly to the cities on a formula based per the Streets and Highways Code, Section 2107; with calculation predicated on a per capita apportionment - 8.98 x population. Gas Tax Section 2107.5 This account represents a fixed amount of revenue received from the state based on population. Prop 42 — Traffic Congestion Relief These funds are allocated by the State to assist in the maintenance and rehabilitation of streets and highways. The law requires that these funds be expended within the fiscal year after they have been received. It should be noted in FY10-11 these funds have been replaced with an additional allocation of Gas Tax or Highway Users Tax. Intermodal Surface Transportation Efficiency Act (ISTEA) These funds are Federal funds administered by CalTrans, which are allocated to the City for improvement of streets and roadways. These funds are held in trust until qualified projects are identified. Prop A - Transit Tax The City receives twenty-five percent of the 1/2% Prop A Sales tax (approved by voters in 1980). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used for the development of transit programs within the guidelines established by the MTA. Prop C - Transit Tax The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1990). These funds are distributed by the L.A. County Metropolitan Transportation Authority 4 (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used the improving, expanding and maintaining public transit services. These expenditures must be consistent with the County's Congestion Management Program. Measure R — Local Return Funds Measure R is funded with 1/2 cent sales tax revenues that LA County voters approved in November 2008 to meet the transportation needs of the County. Fifteen percent of this tax is designated for the Local Return program to be used by cities. These funds are to be used for local transportation projects. Prop A - Safe Parks Program Funds transferred to the City as a result of the 1992 L.A. County Safe Neighborhood Parks Act. These funds are to be used to improve, preserve and restore parks. Prop 1B —Revenues Prop 113 provides bond funds to cities to fund the maintenance and improvement of local transportation facilities. STATE GRANTS State TDA The Transportation Development Act provides this source of funding. Derived from statewide sales tax, and allocated by formula to the County Transportation Commission, allocations are deposited in each regional entity's State Transit Assistance Fund. SB821 - Bike and Pedestrian Paths SB821 allows the City to request specifically allocated monies for the purpose of constructing bike and pedestrian paths. State Parks - Roberti-Z'Berg The California State Legislature enacted the Roberti-Z'Berg Urban Open Space and Recreation Program which provides funds to certain political subdivisions for acquiring land and developing facilities. COUNTY GRANTS County TDA The Transportation Development Act provides this source of funding. Derived from state sales tax and allocated by formula to the County Local Transportation Fund, allocations are available to operators for the support of public transportation systems. Prop A - Transit Discretionary Funds A 35% apportionment of the one-half cent sales tax distributed to Los Angeles County Transportation Commission and is set aside at their discretion; City's apportionment is based upon meeting performance criteria established by the Commission. Community Development Block Grant (CDBG) The federal government provides funds for metropolitan areas whose population exceeds 50,000. The funds are based upon a federal formula and are to be used only within low and moderate -income census tracts and/or to benefit low and moderate -income persons. Community Development Block Grant — Recovery (CDBG-R) As a part of the American Recovery and Reinvestment Act additional CDBG funds have become available for use by the City. The use of these funds follow the same guidelines as the regular CDBG programs. Local Law Enforcement Block Grant (LLEBG) The purpose of the LLEBG Program is to provide funds to local governments to underwrite projects to reducing crime and improving public safety. The LLEBG Program is a formula program based on a jurisdiction's number of Uniform Crime Reports (UCR) Part I violent crimes reported to the Federal Bureau of Investigation (FBI). Proceeds from Sale of General Fixed Assets Proceeds from the sale of fixed assets (used by governmental funds only). Damage to City Property Reimbursement to City for repairing willful or accidental damage to city property. Generally these are associated with automobile accidents. OPERATING TRANSFERS IN Operating Transfers In Includes monies transferred from one fund to another. Transfers are income to recipient fund. USE OF MONEY AND PROPERTY Interest Earnings Investments Inactive City funds are pooled and invested on a continuing basis in certain types of investments that are state approved such as time certificate of deposits, money market accounts, local agency investment fund, and bankers' acceptances. 1.1 7 aaw - ym- M-- GENERALFUND Property Taxes Other Taxes . State Subventions From Other Agencies Fines & Forfeitures Current Svc Charges Use of Money & Prop Transfer -in Other Funds Fd Bal Reserves 1HIP*111 $3,967,388 $4,628,200 $3,804,406 $3,840,000 5,151,988 4,451,000 4,754,604 5,222,000 4,721,405 4,610,000 4,632,803 4,610,000 558,442 381,888 254,215 10,000 601,532 566,900 607,936 523,500 1,537,823 1,667,642 1,495,905 1,872,628- ,872,6281,718,663 1,718,663 1,128,340 1,206,433 1,169,500 1,404,843 1,533,352 1,371,877 1,401,638 0 0 0 12,427,964 19,662,084 18,967,322 18,128,179 31,077,230 Transfer -In General Fund 3,606 15,000 10,175 15,000 Fund Balance Reserve 3,985 0 0 0 Interest Revenue 7,591 15,000 10,175 15,000 MEASURE R FUND 703,586 280,554 280,554 (9,384) Measure R Revenue 0 310,858 383,293 506,493 Interest Revenue 0 0 0 1,000 Fund Balance Reserve 0 0 0 50,000 Interest Revenue 0 310,858 383,293 557,493 GAS TAX FUND 1,526,647 1,688,184 1,688,184 1,553,921 Gas Tax - 2105 299,350 321,850 354,292 320,390 Gas Tax - 2106 177,980 192,200 211,928 191,350 Gas Tax - 2107 398,583 428,750 471,989 426,820 Gas Tax - 2107.5 0 7,500 15,000 7,500 HUTA - Prop 42 Replcmnt 0 0 0 601,086 Interest Revenue 1,712 2,000 381 0 Fund Balance Reserve 166,884 "(52,791) (52,791) (101,101) 1,044,509 899,509 1,000,799 1,446,045 Transportation Tax 868,439 981,900 767,942 814,160 Transit Subsidy Prgrm Rev 988,594 1,000,000 997,412 1,000,000 Interest Revenue 17,014 8,000 2,705 3,000 Fund Balance Reserve 703,586 280,554 280,554 (9,384) 2,577,633 2,270,454 2,048,613 1,807,776 PROP C TRANSIT TAX FUND Transportation Tax 723,318 760,000 637,041 675,323 Interest Revenue 39,093 20,000 16,128 15,000 Fund Balance Reserve 1,526,647 1,688,184 1,688,184 1,553,921 2,289,058 2,468,184 2,341,353 2,244,244 Transportation Efficency Act Fund County - STPL Revenue 0 0 11,550 0 TEA Revenue 213,191 0 Interest Revenue 0 0 4,275 0 Fund Balance Reserve 0 473,161 (213,191) 580,352 0 473,161 15,825 580,352 10 CITY OF ' 1 ESTIMATED RESOURCES 2010-2011 IIZIIII*iZ &A_111 rTL•'3i i1f�1 1411 MLID AB939 Admin Fees 468,932 466,000 436,198 531,000 Used Motor Oil Block Grant 1,569 8,150 15,351 8,000 E -Waste Recycling 3,302 4,000 0 0 Beverage Ctnr Recycling Grt 15,794 16,500 7,492 14,984 Interest Revenue 6,946 4,000 4,005 5,000 HHW Reimbursement 6,939 0 (11,568) 0 Fund Balance Reserve 273,087 422,663 422,663 477,763 Interest Revenue 776,569 921,313 874,141 1,036,747 TRAFFIC IMPROVEMENT FUND Intergvt Rev - Other Cities 225,000 0 0 0 Investment Earnings 9,797 5,000 2,979 0 Fund Balance Reserve 370,770 385,931 385,931 65,271 605,567 390,931 388,910 65,271 TRAFFIC CONGESTION RELIEF FUND AB2928-Trfc Congestn Rel 510,814 543,483 547,799 0 Interest Revenue 3,130 1,000 2,053 0 Transfer In - Gas Tax 29,157 Fund Balance Reserve 0 478,381 478,381 (29,157) 513,944 1,022,864 1,028,233 0 AIR QUALITY IMP FUND Pollution Reduc Fees 51,419 72,000 87,267 70,000 Interest Revenue 345 4,000 1,454 500 Fund Balance Reserve 103,553 145,617 145,617 128,417 155,317 221,617 234,338 198,917 SB 821- BICYCLE & PED PATHS FUND Fund Balance Reserve 9,755 0 SB 821 -Revenue 0 0 0 Interest Revenue 0 0 0 9,755 0 0 0 PROP 1 B - TRANSPORTATION FUND Prop 1B Revenues 978,357 700,985 359,101 205,239 Investment Earnings 24,190 5,000 0 1,000 Fund Balance Reserve 7,822 32,012 32,012 20,447 1,010,369 737,997 391,113 226,686 QUIMBY FEES FUND Quimby Fees 0 0 0 0 Interest Revenue 9,638 12,000 3,318 500 Fund Balance Reserve 410,917 420,555 420,555 342,307 420,555 432,555 423,873 342,807 PROP A - SAFE NEIGHBORHOOD PARKS FUND I Fund Balance Reserve (17,792) 21,534 21,534 0 Prop A- Safe Nghbrhd Pks 151,317 125,998 81,978 136,978 Interest Revenue 594 0 312 0 134,119 147,532 103,824 136,978 IN �. `M, A. , 1 1 1 PARK & FACILITY DEVELOPMENT FUND Fund Balance Reserve 909,321 615,679 615,679 503,440 -Interest Revenue- - 17,370 10,000 5,337 1,000 926,691 625,679 621,016 504,440 Fund Balance Reserve 0 0 0 0 CDBG Revenue -Carry Over 0 62,500 0 102,777 CDBG Revenue 357,799 501,018 415,465 383,691 357,799 563,518 415,465 486,468 CITIZENS OPTION FOR PUBLIC SAFETY FUND Public Safety Grant -State 78,253 100,000 121,747 100,000 Interest Revenue 1,993 1,500 1,243 1,000 Fund Balance Reserve 75,302 119,315 119,315 94,615 155,548 220,815 242,305 195,615 NARCOTICS ASSET FORFEITURE FUND Interest Revenue 8,395 10,000 3,167 2,000 Fund Balance Reserve 357,126 365,521 365,521 364,221 365,521 375,521 368,688 366,221 Interest Revenue 1,843 1,500 494 500 Fund Balance Reserve 80,106 56,646 56,646 56,646 Transfer in - General Fd 81,949 58,146 57,140 57,146 EDWARD BYRNE JUSTICE ASSISTANCE GRANT FUND 45,279 46,463 Public Safety Grant 0 55,152 2,890 0 Fund Balance Reserve 0 0 0 12,000 216,615 0 55,152 2,890 12,000 LANDSCAPE DIST # 38 Prop Tx -Sp Assessment 265,034 267,810 267,018 267,810 Interest Revenue 738 200 50 0 Transfer in - General Fd 0 178,867 107,455 14,807 Fund Balance Reserve 45,279 46,463 46,463 0 Fund Balance Reserve 311,051 493,340 420,986 282,617 LANDSCAPE DIST #39 Prop Tx -Sp Assessment 163,943 164,190 165,179 164,190 Interest Revenue 51 0 0 0 Transfer in - General Fd 36,695 202,222 171,232 57,042 Fund Balance Reserve 11,098 0 0 0 Fund Balance Reserve 211,787 366,412 336,411 221,232 LANDSCAPE DIST #41 Prop Tx -Sp Assessment 121,845 122,157 124,792 122,157 Interest Revenue 1,910 2,500 367 300 Transfer -In Gen Fd 0 139,292 0 0 Transfer in - Prop A SP 20,000 Fund Balance Reserve 79,088 91,456 91,456 40,911 202,843 355,405 216,615 183,368 W CITY OF DIAMOND BAJ ESTIMATED RESOURCES 2010-2011 CDBG - R Fund 19,400 0 0 0 Fund Balance Reserve 0 0 0 0 CDBG-R Revenue 0 107,937 103,386 0 Unrestricted Fund Bal 0 107,937 103,386 0 CAPITAL IMP PROJECT FUND 288,241 268,763 270,917 252,362 Intergovt Revenue 444,509 3,055,715 1,587,479 511,314 L Grant Revenues 240,550 537,772 97,752 381,150 Developer Fees 0 250,000 0 250,000 Trans -in Other Funds 4,759,257 5,846,230 2,729,154 3,344,525 Fund Balance Reserve (4,864,903) (425,088) (185,676) 0 579,413 9,264,629 4,228,709 4,486,989 SELF INSURANCE FUND Trans -in General Fund 231,700 365,656 365,656 386,006 Interest Revenue 26,450 20,000 8,780 9,000 Fund Balance Reserve 1,025,011 1,093,965 1,093,965 1,095,371 1,283,161 1,479,621 1,468,401 1,490,377 EQUIPMENT REPLACEMENT FUND Transfer -In Other Funds 19,400 0 0 0 Interest Revenue 5,221 0 2,155 1,000 Restricted Fund Bal 41,238 21,838 21,760 2,738 Unrestricted Fund Bal 222,382 246,925 247,002 248,624 288,241 268,763 270,917 252,362 COMPUTER EQUIP REPLACEMENT FUND Transfer -In General Fund 159,500 50,000 50,000 159,500 Interest Revenue 8,306 10,000 3,517 2,000 Restricted Fund Bal 0 14,367 0 149,700 Unrestricted Fund Bal 373,964 472,189 472,189 206,189 541,770 546,556 525,706 517,389 TOTAL RESOURCES 34,512,844 44,060,791 36,651,304 48,791,770 Less Interfund Transfers (6,615,001) (8,330,619) (4,805,549) (5,427,675) NET CITY RESOURCES $27,897,843 $35,730,172 $31,845,755 $43,364,095 13 tOwl.1 � 1 15 IN Alli"I!, 111, 111 1�'� SCHEDULE OF EXPENDITURES BY FUND GENERALFUND 310,858 0 556,493 1,097,300 Legislative 1,580,874 1,470,840 1,345,306 1,351,990 Admin & Support 4,259,245 3,992,640 3,214,633 15,470,670 Public Safety 5,375,942 5,629,502 5,510,948 5,778,470 Development Services 1,114,274 1,148,545 1,052,856 1,167,670 Community Services 3,673,280 3,939,800 3,720,578 3,763,495 Public Works 2,613,657 2,740,532 2,461,344 2,444,700 Transfer -Out Other Funds 2,316,802 1,151,037 1,335,225 847,355 978,357 20,934,074 20,072,896 18,640,890 30,824,350 SPECIAL FUNDS 58,344 286,000 112,585 161,938 Community Organization Support Fd 7,591 15,000 10,175 15,000 470,821 7,591 15,000 10,175 15,000 SPECIAL REVENUE FUNDS Measure R Fund Gas Tax Fund Prop A Transit Tax Fund Prop C Transit Tax Fund Transportation Efficency Act Fund Integrated Waste Management Fund Traffic Improvement Fund Traffic Congestion Relief Fd Air Quality Imp Fund SB 821 Fund Prop 1 B Transportation Fund Quimby Fees Fund Prop A - Safe Neighborhood Parks Fd Park & Facility Development Fund CDBG Fund Citizens Option for Public Safety Fund Narcotics Asset Forfeiture Fund CA Law Enforcement Equip Prgm Fd EB Justice Grant Fund Landscape District # 38 Landscape District # 39 Landscape District # 41 CDBG - R Fund TOTAL SPECIAL REVENUE FUNDS CAPITAL PROJECTS Capital Improvement Projects Fund TOTAL CAPITAL PROJECTS FUND INTERNAL SERVICE FUNDS Self Insurance Fund 0 310,858 0 556,493 1,097,300 1,101, 900 1,101, 900 1,547,146 2,297,079 2,204,920 2,057,997 1,490,325 600,874 832,812 330,101 951,200 798,472 500,000 11,550 500,000 353,906 443,550 296,680 435,330 219,636 414,916 143,565 65,000 35,563 1,123,071 579,588 0 9,700 113,000 86,132 115,350 9,755 0 0 0 978,357 717,550 391,113 226,686 0 135,640 58,344 286,000 112,585 161,938 84,998 136,978 311,012 291,524 37,089 470,821 357,799 563,518 415,465 486,468 36,233 150,200 104,145 118,000 0 4,000 3,573 112,600 25,303 56,646 497 5,500 0 55,152 2,980 12,000 264,588 493,340 421,421 282,617 211,787 366,412 351,726 221,232 111,387 298,760 214,763 161,330 0 107,937 103,386 0 7,831,336 10,447,644 6,797,013 8,181,076 1,004,501 9,689,717 4,559,341 4,486,989 1,004,501 9,689,717 4,559,341 4,486,989 189,196 365,656 373,250 490,377 Equipment Replacement Fund 19,478 19,400 19,478 62,738 Computer Replacement Fund 69,581 205,250 173,090 448,400 TOTAL INTERNAL SERVICE FUND 278,255 590,306 565,818 1,001,515 TOTAL CITY EXPENDITURES $30,055,757 $40,815,563 $30,573,237 $44,508,930 Less Interfund Transfers (6,615,001) (8,330,619) (4,805,549) (5,427,675) NET CITY EXPENDITURES $23,440,756 $32,484,944 $25,767,688 $39,081,255 dw mlll�li llljj� 19 N O N TO m a) r U. 0 T 42 N C fa h C N C as h N N C C d d u Ln M m o 0 0 0 0 o MOM -000 O U) Od' 0000 mores Nmoo O Cl) d• r 0000 m 0 m M U) O m O tl- mt` 000 U7 m(Dm0tid•t- N d m It N O O m N co Cl) t- m 0 0 r m m U) r LO N N r d• N r r r U) O L) O O O O N O O O tl- N O O t- 00 O 0 0 N O Cl) Lc) ti O O O r M M m t,- M O O O CO N M co 00 O O LC) m N M to M( - 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U)r-� z lli C O L LA to to nt > O U '� U- c ° o ry E C O W =' ° w ,0- Q V cr N U- o 2 CD— v ca Q. <Z c o w v o sz w W o U :)WO °°QON <0UU�rU-<C6Eao0N a Eo.°.C�L�F=0CL 0.EN`-j�cccQ=�E � O N to o o c`a a) fu o m° crt o= cis <C m cis m ca o a) a) o L p I r r O r N M d' M m t` O O N M d^ M m I,- N O M O r 0 0 0 0 cM C O r r r r r r r r r r N N N N N N N N N M d' Ln r N M O O r r r- r r r r r r r r r r r r r r r r r r N Lt7 LC) Lt7 LL 21 0 0 Z I�7117li 23 ESTIMATED RESOURCES Property Taxes Other Taxes State Subventions From Other Agencies Fines and Forfeitures Current Services Charges Use ofMoney &Property Transfers -in Other Funds FdBalance Reserves Total Estimated Resources ' City Council City Attorney City Manager/City Clerk | Finance | Human Resources Information Systems General Government � Civic Center Public Information Economic Development Law Enforcement Volunteer Patrol Fire Animal Control Emergency Preparedness CommunityDov./P|anning � Building &Safety Neighborhood Improvement Community Services Admin DiamnndBorCenter-Dper. Park Operations ' Recreation Pub|icWhdm-Admin Engineering Road Maintenance Landscape Maintenance Transfer -Out Other Funds Total Appropriations CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2010-11 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted $8,90.388 $4,628,200 $3.804,406 $3.840,000 *.151.988 4,451.000 4754,604 5,222,000 4.721,405 4.010.000 4.632.803 4.00.000 558,442 381.888 254,215 10,000 60,532 566,900 607,936 523,500 1,537.823 1,667,642 1,495,905 1.872,628 1J18,668 1.128,340 1,206,433 1.168,500 1,404,843 1,533,352 1,371,877 1,40,638 1,902,596 1,558,324 1,142,824 12,427,964 $19,662,084 $18,967,322 $18,128,179 $31,077,230 $145,035 $177,600 $158,56 $163,00 463,058 185.000 149J00 185,000 972J00 1,098,240 1,037,040 1,003,990 408,762 438,400 415,649 438,520 190,660 226.130 173,767 206,288 945.848 910.147 820,219 739.785 1.877.371 1,446.840 1.142,457 1,320,400 O O o 12,053,615 513,420 521,620 528,795 515,470 323.183 449.503 133J46 196,600 5.202.0*7 5,416,252 5,321706 5,549.800 4.648 e.250 5.082 9,250 7.358 11.360 7.359 11.500 124,181 132,000 126716 131,780 37,06 60,640 50,085 76.140 509170 519,485 463.154 517J70 310,626 332,800 304,351 339,150 294,478 296,280 285,351 310J50 343.909 392.760 301.330 317.190 777,665 888,990 827,748 851,800 994J17 1.004.780 1.010.773 892,050 1.556,908 1,653,280 1,580J27 1J02,455 712,514 788,376 679,870 591,850 385,430 416.021 361,450 2e9,850 1.191.136 1.204.520 1.083,637 1.211.500 324,571 331,615 320,387 341,500 2,316,802 1,151,037 1,335,225 847,355 20,934,074 20,072,896 18,640,890 30,824,350 Excess Resources over Appropriations 9,917,000 City Hall Expansion/Move Fund Balance Reserves @ Beg nfYear 32,925,529 31,653,539 u/povnvv /9,02/.:58 Less Appropriations Carry Over (976.046) (978.[46) 32.500 Less Uses nfFuBal Reserves Irrigation Controller System 576.000 576.000 Estimated FdBal Reserves @osmo 29,750,943 28,013,595 29,021,958 16,846,874 Uses ofFund Balance Reserves: City Hall Purchase 9,917,000 City Hall Expansion/Move 50,000 2,111,615 Library Improvements 40.000 Economic Development 308.000 32.500 112.500 Irrigation Controller System 576.000 576.000 Tvonsferoui-LLADS 136.171 138.171 71.849 Tran»ferom-Galf!noFd 248.153 248.153 Tmno*erout-C|PFund 1,902,596 200,000 150,000 215,000 1,902,596 1,558,324 1,142,824 12,427,964 25 j , I :■ Y • ,� •;FY 2010-2011 Public Works Legislative ( -unity CPryi!'PC $2,444,700 $1,351,990 Development Servic( $1,167,670 3.8% Public Safety $5,778,470 18.8% lnterfund Transfers $847,355 2.7% Total Appropriations - $30,824,350 ninistration & Support $15,470,670 50.2% 1 w CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2010-2011 Current Service Charges: Building Fees: 60,000 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Building Permits 171,359 Actual Adjusted Actual Adopted Property Taxes 19,878 17,600 18,020 18,130 30010 Current Secured 3,557,389 3,500,000 3,516,498 3,525,000 30020 Current Unsecured 169,544 165,000 170,799 165,000 30050 Supplemental Roll 185,537 170,000 77,170 110,000 30100 Prior Year Property Tax 4,755 5,000 (6,411) 5,000 30200 Misc. Property Taxes 2,037 768,200 1,956 15,000 30250 Interest Penalties & Delinquencies 48,126 20,000 44,394 20,000 34350 Total Property Taxes 3,967,388 4,628,200 3,804,406 3,840,000 Other Taxes Building Standards Adm Fee 338 200 (190) - 200 31010 Sales Tax 2,166,782 2,150,000 2,371,627 2,350,000 31011 Sales Tax Compensation Fund 1,059,727 436,000 437,697 766,000 31200 Transient Occupancy Tax 633,075 575,000 569,916 570,000 31210 Franchise Tax 1,093,039 1,065,000 1,115,980 1,306,000 31250 Property Transfer Tax 199,365 225,000 259,384 230,000 Total Other Taxes 5,151,988 4,451,000 4,754,604 5,222,000 Subventions - State: 31340 Homeowners Exemption 33,888 30,000 32,881 35,000 31700 Motor Vehicle in Lieu (VLF) 194,547 160,000 173,287 155,000 31701 VLF - Property Tax in Lieu 4,492,970 4,420,000 4,426,635 4,420,000 Total Subventions -State 4,721,405 4,610,000 4,632,803 4,610,000 From Other Agencies 31620 FEMA Revenue 200,000 0 31635 Fed Grants - 247,500 0 31856 Ofc of Tr Safety Grants 10,942 15,000 5,652 10,000 31900 Intergovt Revenue - Other Cities 300,000 24,118 0 31955 MWD Wtr Conservation Grant 166,888 224,445 I Total From Other Agencies 558,442 381,888 254,215 10,000 Fines & Forfeitures 32150 Vehicle Code Fines 396,666 370,000 387,785 335,000 32200 General Fines 24,311 25,000 27,698 24,000 32210 Municipal Code Fines 1,400 2,325 1,000 32230 Parking Fines 167,655 155,000 168,862 145,000 32250 Vehicle Impound Fees 12,900 15,000 21,266 18,000 32270 False Alarm Fees 0 500 0 500 Total Fines & Forfeitures 601,532 566,900 607,936 523,500 Current Service Charges: Building Fees: 60,000 61,808 55,000 34560 Business License Fees 10,936 34110 Building Permits 171,359 209,400 157,201 215,700 34120 Plumbing Permits 19,878 17,600 18,020 18,130 34130 Electrical Permits 24,824 21,100 21,596 21,800 34140 Mechanical Permits 12,132 14,100 13,730 14,500 34200 Permit Issuance Fee 33,411 33,200 33,152 34,200 34250 Inspection Fees 7,905 7,750 9,397 8,000 34300 Plan Check Fees 146,294 149,550 153,205 154,000 34310 Plan Retention Fee 2,836 4,000 3,417 4,000 34350 SMTP Fees 1,984 100 (553) 1,000 34355 Building Standards Adm Fee 338 200 (190) - 200 Sub -Total 420,961 457,000 408,975 471,530 Planning Fees: 34430 Current Planning Fees 63,141 60,000 61,808 55,000 34560 Business License Fees 10,936 13,000 18,168 15,000 34561 Business License Late Fees 110 1,000 1,070 1,000 Sub -Total 74,187 74,000 81,046 71,000 M CITY OF DIAMOND BAR. GENERAL FUND ESTIMATED REVENUE FY 2010-2011 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted Engineering Fees: 34610 Engr - Plan Check Fees 32,829 47,000 49,645 45,000 34620 Engr - Permit Issuance Fee 3,775 3,500 3,954 3,500 34630 Engr - Encroachment Fees 8,341 8,000 9,577 8,000 34640 Engr- Inspections Fees 31,326 25,000 24,438 20,000 34650 Soils/Traffic/Misc Engring Fees 47,347 50,000 44,443 50,000 34660 Traffic Mitigation - Engineering 67,252 82,000 0 67,000 34662 Waste Hauler Fees 834,203 891,142 855,619 200,000 34665 Industrial Waste Fees 17,602 30,000 18,208 20,000 .2,000 Sub -Total 208,472 245,500 150,265 413,500 Recreation Fees: 34720 Community Activities 78,318 89,150 74,698 93,000 34730 Senior Activities 52,853 53,400 52,844 61,590 34740 Athletics 93,095 107,392 92,452 105,862 34760 Fee Programs 205,439 237,600 232,226 245,646 34780 Contract Classes 311,998 310,000 307,231 315,000 34800 Special Event Fees 92,500 93,600 96,168 95,500 500 Sub -Total 834,203 891,142 855,619 916,598 6,010 Total Current Service Charges 1,537,823 1,667,642 1,495,905 1,872,628 Use of Money and Property: 36100 Investment Earnings 36600 Returned Check Charges 36610 Rents & Concessions 36615 DB Center Rental 36620 Heritage Pk Bldg Rental 36625 Parks & Fields Rental 36630 Sale of Fixed Assets 36636 Utility Easement 36640 Sale of Promotional Items 36650 Sale of Printed Material 36660 Donations 36800 Property Damage - Pub Wks 36810 Property Damage - Parks 36900 Miscellaneous Revenue 1,000 Total Use of Money and Property Transfers In -Other Funds: 39110 Transfer in - Measure R 39111 Transfer In - Gas Tax Fund 39113 Transfer In - Prop C Fund 39115 Transfer In - Int. Waste Mgt. Fd 39123 Transfer In - Safe Parks Fd 39125 Transfer In - CDBG Fd 39126 Transfer In - COPS Fund 39127 Transfer In - Narc Asset Forfeiture 39129 Transfer In - EB Justice Grant Fd 25,000 Total Transfers In -Other Funds Fund Balance Reserves Use of Fund Balance Reserves GENERAL FUND TOTAL 792,385 300,000 276,379 300,000 (5,603) 1,000 (504) 1,000 156,562 174,000 191,677 186,000 664,793 580,000 650,179 615,000 31,050 25,000 24,388 25,000 18,672 21,330 32,926 25,000 797 1,000 2,632 1,000 1,000 1,000 1,000 500 16 500 4,419 2,500 4,743 3,000 13,706 6,010 3,179 5,000 35,056 10,000 9,085 .2,000 4,543 5,000 1,643 4,000 2,283 1,000 9,090 1,000 1,718,663 1,128,340 1,206,433 1,169,500 80,000 1,096,900 1,011,900 1,011,900 946,060 9,000 9,000 9,000 0 156,358 175,000 168,112 90,000 112,585 91,000 84,998 116,978 25,000 30,000 111,300 94,887 104,000 107,600 55,152 2,980 12,000 1,404,843 1,533,352 1,371,877 1,401,638 12,427,964 $19,662,084 $18,967,322 $18,128,179 $31,077,230 31 FYI 0-11 TOTAL BUDGET $31,077,230 PROPERTY TAXES 3,840,000 Current Secured (30010) Amount Budgeted: 3,625,000 Housing market recovery is slow 3,525,000 Current Unsecured (30020) Amount Budgeted: Southern CA Edison 165,000 Historical 125,000 165,000 360,000 Verizon 80,000 Clear Channel 26,000 Supplemental Roll (30050) Amount Budgeted: 110,000 Historical 110,000 Prior Year Property Tax (30100) Amount Budgeted: 5,000 Historical 5,000 Misc. Property Taxes (30200) Amount Budgeted: 15,000 Historical 15,000 Interest Penalties & Delinquencies (30250) Amount Budgeted: 20,000 Historical 20,000 OTHER TAXES 5,222,000 Sales Tax (31010) Amount Budgeted: 2,350,000 Based on HdL FY1 O's projection 2,350,000 Sales Tax Compensation Fund (31011) Amount Budgeted: 766,000 25% of Sales Tax Budget - to be received periodically from the State assuming State backfills the revenue as promised. 766,000 Transient Occupancy Tax (31200) Amount Budgeted: 570,000 Based on current yr - annualized 570,000 Franchise Tax (31210) Amount Budgeted: 1,306,000 Southern CA Edison 405,000 The Gas Company 125,000 Time Warner 360,000 Verizon 80,000 Clear Channel 26,000 Solid Waste 310,000 Property Transfer Tax (31260) Amount Budgeted: 230,000 Based on current yr - annualized 230,000 SUBVENTIONS - STATE 4,610,000 Homeowners Exemption (31340) Amount Budgeted: 35,000 Historical 35,000 Motor Vehicle in Lieu (31700) , Amount Budgeted: 155,000 Based on Estimates from League 155,000 VLF Property Tx in Lieu (31701) Amount Budgeted: 4,420,000 Based on current yr - annualized 4,420,000 32 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FYI 0-11 PAGE 2 FROM OTHER AGENCIES 1,0,000 Office of Traffic Safety Grants (31866) Amount Budgeted: 10,000 Traffic Safety & DUI Grants 10,000 FINES & FORFEITURES 623,500 Traffic Fines (32150) Amount Budgeted: 335,000 Based on current yr - annualized 335,000 General Fines (32200) Amount Budgeted: 24,000 Based on current year 24,000 Municipal Code Fines (32210) Amount Budgeted: 1,000 1,000 Parking Fines (32230) Amount Budgeted: 145,000 Based on current yr - annualized 145,000 Vehicle Impound Fees (32250) Amount Budgeted: 18,000 Based on current yr - annualized 18,000 False Alarm Fees (32270) Amount Budgeted: 500 500 CURRENT SERVICE CHARGES: 1,872,628 BUILDING FEES: Building Permits (34110) Amount Budgeted: 215,700 215,700 Plumbing Permits (34120) Amount Budgeted: 18,130 18,130 Electrical Permits (34130) Amount Budgeted: 21,800 21,800 Mechanical Permits (34140) Amount Budgeted: 14,500 14,500 Permit Issuance Fee (34200) Amount Budgeted: 34$200 34,200 Inspection Fees (34250) Amount Budgeted: 8,000 8,000 Plan Check Fees (34300) Amount Budgeted: 154,000 154,000 Plan Retention Fee (34310) Amount Budgeted- 4,000 4,000 SMTP Fees (34350) Amount Budgeted: 1,000 Primarily remitted to State 1,000 fl, I I Building Standards Adm Fee (34355) Amount Budgeted: 200 Primarily remitted to State 200 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FYI 0-11 Page 3 PLANNING FEES: Current Planning Fees (34430) Amount Budgeted: 65,000 55,000 Business License Fees (34560) Amount Budgeted: 16,000 15,000 Business License Late Fees (34561) Amount Budgeted: 1,000 1,000 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 45,000 45,000 Engr - Permit Issuance Fee (34620) Amount Budgeted: Community Activities (34720) 3,500 City Birthday Party 19,500 3,500 3,500 Concert Share 16,600 Adult Excursions 32,400 Engr - Encroachment Fees (34630) Amount Budgeted: Winter Snowiest 8,000 Candy Cane Craft Fair 4,150 8,000 2,000 Engr - Inspections Fees (34640) Amount Budgeted: 20,000 20,000 Engr - Soils[Traffic/Misc Engr Fees (34650) Amount Budgeted: 50,000 (includes Verizon FIOS Project) 50,000 Traffic Mitigation - Engineering (34660) Amount Budgeted: 67,000 . Panda Express 67,000 Waste Hauler Fees (34662) Amount Budgeted: 200,000 Street Sweeping Fees 85,000 Solid Waste Vehicle Impact Fees 115,000 Industrial Waste Fees (34665) Amount Budgeted: 20,000 20,000 RECREATION FEES Community Activities (34720) Amount Budgeted: 93,000 City Birthday Party 19,500 Haunted House/Fall Festival 3,500 Concert Share 16,600 Adult Excursions 32,400 DB4Youth 6,100 Winter Snowiest 8,750 Candy Cane Craft Fair 4,150 Concerts in the Park 2,000 Senior Activities (34730) Amount Budgeted: 61,590 Senior Excursions 39,690 Senior Activities 21,900 34 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY1D-11 Diamond Bar Center Rental (36615) Page 4 615,00 Athletics (34740) Amount Budgeted: 615.000 106,862 Youth Baseball Amount Budgeted: 18.982 25,000 One Pitch Softball Tournament 450 Youth Indoor Soccer -K8tCalvary Amount Budgeted: 11.660 25,000 Youth Basketball 33.250 Adult Volleyball 4.800 Adult Basketball 36.720 Fee Programs (34760) Amount Budgeted: 500 245,646 Day Camp Amount Budgeted, 134,150 Tiny Tots 111,496 Contract Classes (34780) Amount Budgeted, 315,000 Contract Classes 315.000 Special Event Fees Amount Budgeted: 95,600 Calvary Chapel - Sheriff 95,500 USE OF MONEY AND PROPERTY 1,169..500 Interest Earnings (3G1O0) Amount Budgeted: 300.000 Based oncurrent yr -annua|ioad 300.000 Returned Check Charges (36600) Amount Budgeted: 1,000 1,000 Rents & Concessions (36610) Amount Budgeted: 186,000 Soda Machine Contract —Parks 8,000 Cell Site Contracts (2)—Peterson Park 48`000 Cell Site Contract — Eastgate Road Access 10.000 Cell Site Contracts (2)—Panbara Perk 48.000 Cell Site Contracts (2)—DBC 48.000 New Cell Site Contract (12months) —DBC 24.000 Diamond Bar Center Rental (36615) Amount Budgeted: 615,00 Diamond Bar Center Rental 615.000 Heritage Park Bldg Rental (36620) Amount Budgeted: 25,000 Heritage Park Community Center Rental 25,000 Parks & Fields Rental (36626) Amount Budgeted: 25,000 PantenaPark Activity Room Rental 8,000 � Picnic Reservations 11.000 ! Ball Field R��| 5,500 . Stage Rental 500 --- of Fixed Assets` ' Amount Budgeted, { Surplus equipment ' 1.000 Utility Easement (36636) Amount Budgeted: 1,000 ! ) 1'UOO Sale of Promotional Items (36640) Amount Budgeted: Soo 500 35 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION Sale ofPrinted Material (3GGSO) Amount Budgeted: Youth Master Plan Implementation 3,000 Youth AtRisk Program 35000 3,000 25,000 AOA|mprovements-CkicCenter 25'000 Donations (36660) Amount Budgeted: Law Enforcement Technician Position 5,000 OBFingerprinting Program 20.000, 5,000 Property Damage - Pub Wks (36800) Amount Budgeted: 2,000 2,000 Property Damage - Parks (36810) Amount Budgeted: 4,000 4,000 Miscellaneous Revenue (36900) Amount Budgeted: 1,000 TRANSFERS IN - OTHER FUNDS ' 1,401,638 Transfer In - Gas Tax Fund (39111) Amount Budgeted: 946,060 Utilities (001-5510-42126) 68,000 Road Maintenance (UO1'5654-XXXX) |aom street sweeping & storm drainage limited to available funds 878.060 Transfer In - Prop C Fund (39113) Amount Budgeted: 0 Transfer In - Int. Waste Mgt Fd (39115) Amount Budgeted: 90,000 Street Sweeping (001-5554-45501) 75,000 Storm Drainage (001-5554-45512) 15,000 Transfer In - Prop A Safe Prks Fund (39123) Amount Budgeted: 116,978 Youth Master Plan Implementation 81.878 Youth AtRisk Program 35000 Transfer In - CDBG Fund (39125) Amount Budgeted: 25,000 AOA|mprovements-CkicCenter 25'000 Transfer In - COPS Fund (39126) Amount Budgeted: 104,000 Law Enforcement Technician Position 84.000 OBFingerprinting Program 20.000, Transfer In - Narc Asset Forfeiture Fd (39127) Amount Budgeted: 107,600 Narcotics Deputy (STAR) 107.600 Transfer In - EB Justice Grant Fd (39129) Amount Budgeted: 12,000 Special School Patrols 12,000 Fund Balance Reserves Amount Budgeted: 12,427,964 12,427,964 Economic Development ExpleoaPermonnsd 112.500 Transfer -Out 'LL8DS 71.849 Transfer -Out -0P 215.000 Purchase ofNew Civic Center 8.917.000 New Civic Center Costs (less C 37 Q c� G N LLL NN m � r ® W LL L1J N f L1 L �t ZLL Q ® wis 0 U. 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O U w qjj� 11 " . , J. - "., 41 ................ 43 City Council 0 City Manager/City Clerk 44 i CI'T'Y OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2010-2011 Organization #: 001-4010 through 001-4030 DEPARTMENT INCLUDES: City Council $163,000 City Attorney 185,000 City Manager/City Clerk's Office 1,003,990 LEGISLATIVE SERVICES City Attorney 13.7% City Council 12% —� v City Mgr/City Clerk's Office 74.3% Total Department Expenditures - $7,351,990 45 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted PERSONNEL SERVICES 987,357 1,020,600 1,007,120 1,011,650 SUPPLIES 2,026 5,000 1,822 5,000 OPERATING EXPENDITURES 75,606 173,740 141,178 86,340 PROFESSIONAL SERVICES 515,664 271,000 195,186 248,500 CAPITAL OUTLAY 221 500 0 500 DEPARTMENT TOTAL $1,580,874 $1,470,840 $1,345,306 $1,351,990 DEPARTMENT INCLUDES: City Council $163,000 City Attorney 185,000 City Manager/City Clerk's Office 1,003,990 LEGISLATIVE SERVICES City Attorney 13.7% City Council 12% —� v City Mgr/City Clerk's Office 74.3% Total Department Expenditures - $7,351,990 45 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: CITY COUNCIL DIVISION NO. 4010 The City Council is the legislative and policy-making body for the City of Diamond Bar. Five council members are elected at -large for four-year, overlapping terms of office. The Council annually elects one of its members to serve as Mayor. The Mayor presides overall Council meetings and is the ceremonial head of the City for official functions. As Diamond Bar's elected representatives, the City Council expresses the values of the electorate in keeping pace with viable community needs and for establishing the quality of municipal services in the urban environment. The Council determines service levels and revenue obligations through the adoption of an annual budget; authorizes City contracts and expenditures; establishes City service and operating policies; and adopts such regulatory measures as may be necessary for the mutual protection of the community. Council, members also represent the City on various intergovernmental organizations to achieve governmental cooperation, legislation, and programs that are consistent with the needs of the community. PERSONNEL City Council Members 5.0 46 1 ' ESTIMATEDCITY OF DIAMOND BAR EXPENDITURES FY 2010-2011 PERSONNEL SERVICES 40010 Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Benefit Allotment 42330 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42112 Photography 42125 Telephone 42130 Rental/Lease of Equipment 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 650 TOTAL OPERATING EXP. D:E ....... I_ ......:.. I ..g sE...... . DIVISI ON:::::::::::::::::::::City::Catinail:':':'.:'.: *:': *: FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted 43,727 47,000 45,449 44,800 1,726 5,850 1,875 5,850 6,497 6,700 8,782 6,300 349 400 363 400 914 1,000 929 650 56,904 64,350 59,899 61,600 110,117 125,300 117,297 119,600 707 1,000 633 1,000 707 1,000 633 1,000 204 1,000 665 500 1,972 2,700 2,461 2,700 1,613 2,700 1,161 2,700 0 300 100 300 0 200 500 200 2,140 4,000 3,959 0 11,182 20,000 13,405 18,000 17,100 18,900 18,300 18,000 1,500 85 0 34,211 51,300 40,636 42,400 DIVISION TOTAL 145,035 . 177,600 158,566 163,000 47 TOTAL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FYI 0-11 $163,000 - Personnel (40010-40093) Amount Budgeted: 119,600 City Council Members ($746/mo) 5.00 CC SUPPLIES Operating Supplies (41200), Amount Budgeted: 1,000 Misc Office Supplies 1,000 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 500 Council Photos 500 Telephone (42125) Amount Budgeted: 2,700 Cell Phones (5@ $45/mo plus minutes) 2,700 Rental/Lease of Equipment (42130) Amount Budgeted: 2,700 Cable Modem (5 @ 45/mo) 2,700 Membership & Dues (42316) Amount Budgeted: 300 ICSC 300 CEWAER Publications (42320) Amount Budgeted: 200 CALPEEK 100 Misc 100 Meetings (42325) Amount Budgeted: 0 . League, Chamber, Misc Travel -Conferences (42330) Amount Budgeted: 18,000 League, CCCA, Natl League, SCAG, 18,000 Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Amount Budgeted: 18,000 Auto Allowance - 300/mo X 5, plus $900 18,000 Education & Training (42340) Amount Budgeted: 0 CC/CM Team Training - League 29 ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: CITY ATTORNEY DIVISION NO. 4020 The City Attorney acts as the City's legal counsel, prepares resolutions, ordinances and agreements; and advises the City Council and staff on all legal matters relating to the operation of the municipal government. This service is provided through a contract with the law offices of Jenkins & Hogin, L.L.P. In addition to the general legal services provided by Jenkins & Hogin, L.L.P., the City periodically has the need for legal service related to personnel issues and code enforcement prosecution. The budgets for these services are contained with in this Division. Under special legal circumstances, the City may be required or choose to contract with another firm. These services which are required in addition to the standard City Attorney contract are also included within this division. Also included in this division is the budget for the City Prosecutor for issues related to code enforcement. avz�� Total Positions 0.00 we CITY OF DIAMOND BAR / ESTIMATED EXPENDITURES FY 2010-2011 \ ' FY3U0D' V FY 2009-10 FY3UUg- 0 FY 2010-11 ' Actual A PROFESSIONAL SERVICES ' 44020 Prof Svcs ' General Legal 114.945 110.000 94.382 110\000 } 44021 PofGvco-Gpeoia/Lega| 322.669 45.000 12.980 35.000 44023 Prof Svcs -8pLg|Code Enf 25,445 40000 42,338 40000 TOTAL PROF SVCS 463,059 195,000 149,700 185,000| DIVISION TOTAL 463,059 195,000 149,700 185,000 o CITY OF DIAMOND BAR CITY ATTORNEY (001 -4020) BUDGET DISCUSSION FY1 0-11 TOTAL BUDGET $185,000 PROFESSIONAL SERVICIES General Legal Svcs (44020) Amount Budgeted: 110,000 City Attorney 110,000 Special Legal Svcs (44021) Amount Budgeted: 35,000 Special Litigations 25,000 City Labor Attorney 10,000 Special Legal Svcs - Code Enf (44023) Amount Budgeted: 40,000 City Prosecutor, County Dist Atty, Misc. 40,000 a •H�. • :'M ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: CITY MANAGER I CLERK DIVISION NO. 4030 The City Manager/City Clerk's Office budget provides for continued administrative direction to all operating divisions in compliance with the City's Municipal Code. This division is responsible for the execution of Council policy and the enforcement of all laws and ordinances. The City Manager, in concert with the City Council, establishes policy, provides leadership and implements efficient and effective services. The City Manager is the director of all City personnel. As such, the Manager establishes and maintains appropriate controls to ensure that all operating departments adhere to Council and legally mandated policies and regulations. Additionally the Manager is responsible for the preparation and administration of the annual budget. The City Clerk has the statutory duty to record the official minutes of all City Council meetings. The division maintains original resolutions and ordinances, is the responsible for the management of all of the City records and is the custodian of the City seal. This position also acts as the chief election officer for the City for municipal elections. The City Clerk prepares all necessary documents for the City Council public hearings, posts notices and copies of ordinances as required by law. The Clerk is also responsible for the maintenance of the Municipal Code. Administrative and clerical support to the City Council members is also provided through the City Manager/City Clerk's office. PERSONNEL FULL TIME POSITIONS City Manager 1.00 Assistant City Manager 0.70 Assistant to the City Manager 1.00 City Clerk 1.00 Sr. Management Analyst 0.30 Management Analyst 0.50 Admin Records Coordinator 0.50 Senior Office Specialist 1.30 Total Full Time Positions 6.30 PART TIME POSITION Administrative Intern 1.00 52 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 .........................I............... ...........IEN::::;::::L•.egjsf2tjye ...........:........:.:. Gity::* ..... ecJCa ORG:4NIZA .t&:#:>::: >:00 f:=403(1 }»: FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted PERSONNEL SERVICES 40010 Salaries 657,783 668,850 670,913 669,650 40020 Over -Time Wages, 229 1,500 184 1,500 40030 Part -Time Wages TOTAL SUPPLIES 1,319 4,000 16,000 40070 City Paid Benefits 7,426 8,950 6,081 8,350 40080 Retirement 113,910 117,050 114,850 117,100 40083 Worker's Comp. Exp. 7,369 6,100 7,497 6,250 40084 Short/Long Term Disability 3,767 4,100 3,951 4,100 40085 Medicare 9,640 9,800 9,816 10,950 40090 Benefit Allotment 77,116 78,950 76,531 74,950 40099 Salary Savings 2,755 2,500 2,808 (16,800) 42330 TOTAL PERSONNEL 877,240 895,300 889,823 892,050 SUPPLIES 41200 Operating Supplies 1,265 3,000 1,181 3,000 41300 Small Tools & Equipment 54 1,000 8 1,000 TOTAL SUPPLIES 1,319 4,000 1,189 4,000 OPERATING EXPENDITURES 42115 Advertising 2,218 5,000 3,094 5,000 42125 Telephone 2,807 2,000 3,368 2,000 42200 Equipment Maintenance 0 500 650' 0 42315 Membership & Dues 5,915 5,500 2,253 5,500 42320 Publications 3,275 3,000 3,208 3,000 42325 Meetings 2,755 2,500 2,808 2,500 42330 Travel -Conferences 12,426 15,000 16,181 12,000 42335 Travel -Mileage & Auto Allow 10,258 10,940 10,708 10,940 42340 Education & Training 1,323 3,000 3,000 42390 Elections 418 75,000 58,272 0 TOTAL OPERATING EXP. 41,395 122,440 100,542 43,940 PROFESSIONAL SERVICES 44000 Professional Services 52,605 76,000 45,486 63,500 TOTAL PROF SVCS 52,605 76,000 45,486 63,500 CAPITAL OUTLAY 46220 Furniture 221 500 0 500 TOTAL CAPITAL OUTLAY 221 500 0 500 DIVISION TOTAL 972,780 1,098,240 1,037,040 1,003,990 53 CITY OF DIAMOND BAR CITY MANAGER / CLERK (001 -4030) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET $1,003,990 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 892,050 City Manager 1.00 FT Asst. City Manager 0.70 FT Asst. to City Manager 1.00 FT City Clerk 1.00 FT Sr. Management Analyst 0.30 FT Management Analyst 0.50 FT Admin Records Coordinator 0.50 FT Senior Office Specialist 1.30 FT Admin Intern SUPPLIES 1.00 PT 1.00 PT Operating Supplies (41200) Amount Budgeted: 3,000 Misc Office Supplies 3,000 Includes purchase of additional minute, resolution, ordinance books and paper Small Tools & Equipment (41300) Amount Budgeted: 1,00.0 Misc Small Tools 1,000 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Public hearing notices, LLAD Election 5,000 Telephone (42125) Amount Budgeted: 2,000 Cell phones - CM, ACM 2,000 Membership & Dues (42316) Amount Budgeted: 5,500 ICMA (3) CM/ACM/ATCM 5,500 SCAN NATOA (2) ACM/CM MMASC (4) ACMIATCM/MA (2) SGVCMA ICSC (1) CM SGVACM CCAC, IIMC, Natl Notary Assn, Natl Parliamentarians Publications (42320) Amount Budgeted: 3,000 CA Public Sector Directory, Various 500 City Attorney's Handbook from LOCC 2,500 West Code Updates 54 CITY OF DIAMOND BAR CITY MANAGER/ CLERK N001 -4030A | BUDGET DISCUSSION � FY1 0-11 ' Page Meetings (42325) Amount Budgeted: 2'500 Various 2.500 Travel -Conferences (42330) Amount Budgeted: 12,000| Includes travel for City Mgr, ACM, MA 12.000 League, W1MABC.CCCA.}CMA.\CGC.etc { League Election Cont.CCAC Ann| Cont. City C(erk'sAnn| Conf Travel -Mileage , KAisuMileage Reimbursements 500 C[0Auto Allowance ($6OO/mo) ` 6,000 ^ / | ACM Auto Allowance ($250/mo) 3.000 City Clerk Auto Allow ($12O/mo) 1.440 Education & Training (42340) Amount Budgeted: 3,000 | | VVeatbrookTreining-Clerk 2.500 NliaoTnsining 500 Elections (42390) Amount Budgeted: 0 Election Svcs 0 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 633500 Minute Gecretery-City Council N1inubao 7.500 Lobbying Svcs - Gonsalves $3.DOO/mo 38.000 K8unicodeSupp}ement 10.000 Miscellaneous 10.000 ' CAPITAL OUTLAY Furniture (46220) 500 MiscFumituna 600 55 riuman Resources 1 Economic i` • i� CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration and Support FY 2010-2011 Organization #: 001-4050 through 001-4096 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTK0ENTTOTAL DEPARTMENT INCLUDES: FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted $1.336.310 $1.344,200 $1.334051 $1.379.570 51.526 50.150 47.790 58,200 1.329,481 1.436.240 1.182.340 1.482.603 971.995 898.953 513.018 744,415 48.997 48.450 44.281 166.050 520,936 208,647 92,553 11,639,832 $4,259,245 3,992,640 $3,214,633 $15,470,670 Fimsmm Human Resources Information Systems General Government � � Civic Center (Excluding Bldg Purchase) / Public Information Economic Development Building Purchase $438,520 206,280 739,785 1,320,400 2,136,615 515,470 196,600 9,917,000 ADMINISTRATION AND SUPPORT Info Systems General Govt Human Resources 23.8% Finance Economic Development Public Information Civic Center Note: Graph Excludes Building Purchase 57 Is] ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: FINANCE DIVISION NO. 4050 The Finance Division provides accounting control over assets, revenues, receivables and maintains budgetary control over all City funds. This department is responsible for the proper receipt, custody and disbursement of all City funds. The Finance Division processes all financial transactions of the City. Specific activities include accounts payable, cash receipts, payroll, fixed assets, budget maintenance, audits, financial reporting, and the refinements and maintenance of the general accounting system. The Finance Division is also responsible for the safety, liquidity and maximization of the yields of the City's financial resources. In conjunction with the payroll function, the Finance Division is responsible for the administration of the personnel function. This includes benefit administration, personnel review and salary adjustments. PERSONNEL FULL TIME POSITIONS Finance Director .90 Sr. Accountant .90 Accounting Tech 1.25 Total Positions 3.05 Sr. Office Specialist 1.00 Total Positions 1.00 W CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 ..........I..............I............... .......................................... 0: ?AI:ZTMNT::{:::::A0imi *i�.::�u�port;.:.: }31...... N :.:.:.:.:.:.:.:.:.:.. ii . . OROAMIZATi0N: # : t*1'=.'4* L! FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted PERSONNEL SERVICES 40010 Salaries 269,871 276,900 280,131 283,500 40020 Over -Time Wages 1,607 2,000 555 2,000 40030 Part Time Wages 2,000 22,250 22,800 40070 City Paid Benefits 2,880 4,600 3,234 4,600 40080 Retirement 47,536 52,350 48,406 53,600 40083 Worker's Comp. Exp. 2,109 2,400 2,234 2,450 40084 Short/Long Term Disability 1,587 1,850 1,673 1,900 40085 Medicare 3,947 4,350 4,075 4,450 40090 Benefit Allotment 34,213 41,500 35,728 42,600 40099 Salary Savings 1,587 (16,500) 598 (19,850) TOTAL OPERATING EXP. TOTAL PERSONNEL 363,750 391,700 376,036 398,050 SUPPLIES 41200 Operating Supplies 1,123 1,500 1,409 1,700 41300 Small Tools & Equipment 0 200 245 300 TOTAL SUPPLIES 1,123 1,700 1,654 2,000 OPERATING EXPENDITURES 42110 Printing 497 2,000 786 1,500 42125 Telephone 519 550 519 520 42315 Membership & Dues 705 850 705 850 42320 Publications 54 200 73 200 42325 Meetings 200 200 42330 Travel -Conferences 3,457 7,000 3,416 6,000 42335 Travel -Mileage & Auto Allow 2,910 3,200 3,117 3,200 42340 Education & Training 1,587 2,000 598 1,500 TOTAL OPERATING EXP. 9,729 16,000 9,214 13,970 PROFESSIONAL SERVICES 44000 Professional Services 4,695 1,000 1,280 1,500 44010 Prof Svcs-Acctg & Auditing 29,465 28,000 27,465 23,000 TOTAL PROF SVCS 34,160 29,000 28,745 24,500 DIVISION TOTAL 408,762 438,400 415,649 438,520 RE CITY OF DIAMOND BAR FINANCE DIVISION (0O1-4050) BUDGET DISCUSSION FY 18-11 TOTAL BUDGET Amount Budgeted: PERSONNEL SERVICES Cell Phone Allow - Fin Director Pe7sionmd -��- Amount Budgeted: 398.050 --�— FuUThne Finance Director 0.90 FT Senior Accountant 0.80 FT Accounting Technician 1.25 FT 650 3.05 FT Part Time -Benefitted 200 Senior Office Specialist -2Ohr/wk 100 BP 1.00 BPT Salary Savings -8rOfoSpecialist Vacancy 200 SUPPLIES Operating Supplies (4M2OO) Amount Budgeted: 1J00 Miscellaneous Office Supplies 1,700 Small Tools and Equipment (41300) Amount Budgeted: 300 Miscellaneous 300 PrintinQ(4211O) Amount Budgeted: 1.500 Printing ofForms &CAFR 200 Printing ofBudget 700 Printing ofChecks &Forms OUO Telephone (42125) Amount Budgeted: 520 Cell Phone Allow - Fin Director 520 Membership & Dues (42315) Amount Budgeted: 850 GFOA 650 CGMFO 200 Publications (42320) Amount Budgeted: 200 FLSA Publications, GFOA Publications, 100 GASB Info 100 Meetings (42325) Amount Budgeted: 200 Travel -Conferences (42330) Amount Budgeted: 6,000 GFOA - San Antonio 3,000 CSMFO 1,500 Pentarnation 1,500 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,200 Misc 200 Auto Allowance ' Finance Director 3.000 Education & Training (42340) Amount Budgeted: 1,500 PERS Update, FLSA Updates, GASB Trng 1,500 mm CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 10-11 wzm PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 1,500 CAFR Info 1,500 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 23,000 Audit Contract 23,000 a ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: HUMAN RESOURCES DIVISION NO. 4060 The Human Resources Division provides for the management of personnel services. Primary functions include the development, modification and management of all employee recruitment, classifications, compensation, education/training and employee relations. Some of these functions are further enhanced and/or developed through the City's Employee Relations Committee (ERC) which serves as an advisory board to the City Manager on administrative matters that impact the workforce. It is the mission of the ERC to promote a healthy work environment for the employees of the City of Diamond Bar by creating and supporting a calendar of educational, social, and community building events to better connect employees within the civic community and the wider community, to nurture positive relations between all employees, and to stimulate continuous growth in the sense of well-being of the City of Diamond Bar work force. FULL TIME PERSONNEL Assistant City Manager 0.05 Admin Records Coordinator 0.50 Total FT Positions 0.55 Human Resources Manager 1.00 Total PT Positions 1.00 M CIW OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 FY2008-09 FY2OO9- O FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted PERSONNEL SERVICES 40010 Salaries 102.031 89.950 99.030 92.100 40020 over Time Wages 193 136 100 40030 Part -Time Wages 2.609 324 8.442 1,268 40070 City Paid Benefits 1.901 1.400 1.846 1.400 40080 Retirement 17.757 15.750 17.122 16.150 40083 Workers Comp. Exp. 911 . 750 962 750 40084 Short/Long Term Disability 594 550 590 550 40085 Medicare 2.059 1.350 2.142 1.350 40090 Benefit Allotment 11.066 12.150 11.541 12.450 40093 Benefits Administration 1.199 1.500 1.651 1.500 40095 Employee Severance 27,232 25000 25000 � 42335 TOTAL PERSONNEL 16/.552 1*8.400 /**.*62 /o/.000 SUPPLIES 41200 Operating Supplies 324 1.000 411 1.000 |1 / 41400 Promotional Supplies 5OD 857 15OO TOTAL SUPPLIES 324 2,500 1,268 2.50" 'OPERATING EXPENDITURES 42110 Printing 451 400 400 42115 Advertising 1.515 2.500 804 2.600 / 42126 Telephone 300 360 360 42315 Membership &Dues 4.129 4.150 3.846 4.200 42320 Publications 133 GOO 1.038 850 42325 Meetings 1.101 1.700 589 1.700 | 42330 Travel -Conferences 3.426 3.500 3.500 � 42335 Travel-Mileage/Auto Allow 740 720 720 720 42340 Educstion&Tnaining 538 7.000 473 3.500 42341 Employee Tuition Reimb 2.290 6.000 6,000 6.000 � | 42345 Pre -Employment Screening 4.281 8.200 3.207 6,000 / 42346 K8iacEmployee Benefits 2.051 1.200 1.341 1.200 42347 Employee Recognition Prgm. 1,940 5000 1,524 5000 TOTAL OPERATING EXP. 22.604 42.230 19.902 35,930 / PROFESSIONAL SERVICES 44000 Professional Services16.500 TOTAL PROF SVCS 180 33.000 8,135 16,500 DIVISION TOTAL 190,660 226130 173,767 206280 63 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY1O41 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40095) Full Time Asst. City Manager Human Resources Manager -1/2Time Admin Records Coordinator MiscAdmin Charges related tobenefits not allocated to departments (Health Ins) Employee GevamncaAgreements SUPPLIES Amount Budgeted: 0.05 FT 0.50 FT 0.50 FT 1.05 FT Operating Supplies (412UO) Amount Budgeted: 1,000 Miscellaneous office supplies 1,000 Promotional Items (41400) Amount Budgeted: 1,500 Employee Recognition Program - certificates, plaques, watches, service pins, pen sets, etc 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 400 Personnel Rules &Regulations 400 Advertising (42115) Amount Budgeted: 2,500 Employment Advertising 2,500 Telephone (42125) Amount Budgeted: 360 Membership & Dues (42315) Amount Budgeted: 4,200 LCVV-ERC(CityNYombenship) 3.400 GCPM4 150 PELRAC 200 NPELBA 200 SCPLRC(Agency membership) 100 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY1 0-11 Travel -Conferences (42330) Amount Budgeted: 3,500 CALPELRA Annual Conference 1,500 LCW Annual Conference 1,000 CalPERS Annual Conference 1,000 Travel-Mileage/Auto Allowance (42335) Amount Budgeted: 720 Auto Allowance - HR Manager ($60/mo) 720 Education & Training (42340) Amount Budgeted: 3,500 Mandatory Harassment Training, General Training, Customer Service/Front Counter Training, FLSA Training, Workplace Violence Employee Tuition Reimbursement (42341) Amount Budgeted: 6,000 Citywide Account ($1,500/Employee) Estimated Participation: 4 Employees Pre-employment Screening (42345) Amount Budgeted: 6,000 Live Scan (Fingerprinting) Pre -Employment Physicals Regular Staff Recreation Part Time Staff Park Maint Part Time Staff Misc Employee Benefits (42346) 1,200 Section 125 Benefits - Admin Charges 1,200 Employee Recognition Program (42347) Amount Budgeted: 5,000 Employee Appreciation Event/Recognition Program 5,000 '4 'V A." / L"CA PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 16,500 Bilingual Pay Testing Svcs 1,000 As Needed Human Resources Svcs 5,000 Background Investigations 1,000 Temp Clerical Svcs - various departments 9,500 Debbie Gonzales From: Tommye Cribbins Sent: Thursday, April 09, 2009 4:11 PM To: City Staff Subject: Quarterly Breakfast Hi Everyone - For clarification - The ERC does NOT do the Quarterly breakfast, it is the City Manager that does it. Due to budget constraints we have had to cut back on the food. Also, the time is 8:00 a.m. not 7:30.a.m. . MR ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: INFORMATION SYSTEMS DIVISION NO. 4070 The Information Systems division provides ongoing technical and software support to all the departments of the City. The Division is also responsible for the enhancement and managing the City's information technology activities including the evaluation, procurement, and maintenance of computer/network systems and software. This fiscal year, the division will continue to provide Geographical Information Systems (GIS) Solutions and Support to the City's staff and the residents including the web using E -Government technologies. FULL TIME PERSONNEL Info Systems Director .90 Network/GIS Engineer 1.00 IS Support Tech - .95 Total Positions 2.85 W CITY OF DIAMOND DAR ESTIMATED EXPENDITURES FY 2010-2011 i7 Pa .......... Adm .............. .............................. . :::lrjfo::Sjistems:;:;::: QF2G %�kl A ......# :....:.:.:.: FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted PERSONNEL SERVICES Telephone 10,226 7,750 5,360 40010 Salaries 296,284 297,200 307,009 304,300 40020 Over -Time Wages 2,853 3,000 1,675 3,000 40070 City Paid Benefits 3,038 3,750 2,863 3,750 40080 Retirement 51,802 52,050 52,393 53,250 40083 Worker's Comp. Exp. 4,237 2,750 4,486 2,800 40084 Short/Long Term Disability 1,732 1,850 1,812 1,850 40085 Medicare 4,320 4,350 4,432 4,450 40090 Benefit Allotment 31,160 33,000 33,070 33,900 2,475 TOTAL PERSONNEL 395,426 397,950 407,740 407,300 SUPPLIES 41200 Operating Supplies 4,981 4,250 5,530 13,000 41300 Small Tools & Equipment 2,662 2,500 2,513 2,500 TOTAL SUPPLIES 7,643 6,750 8,043 15,500 OPERATING EXPENDITURES 42125 Telephone 10,226 7,750 5,360 5,400 42205 Computer Maintenance 178,420 183,055 166,005 181,170 42210 Maint of Grounds/Bldgs 420 5,300 1,922 2,000 42315 Membership & Dues 1,582 1,595 1,656 1,600 42320 Publications 476 370 359 390 42325 Meetings 1,277 1,380 733 1,260 42330 Travel -Conferences 4,865 4,200 3,721 4,200 42335 Travel -Mileage & Auto Allow 2,850 3,200 3,000 3,200 42340 Education & Training 8,732 4,950 4,820 2,475 TOTAL OPERATING EXP. 208,848 211,800 187,576 201,695 PROFESSIONAL SERVICES 44000 Professional Services 124,885 47,650 51,869 44,900 44030 Prof Svcs -Data Processing 36,749 41,400 40,157 40,840 TOTAL PROF SVCS 161,634 89,050 92,026 85,740 CONTRACT SERVICES 45000 Contract Services 34,497 36,450 32,281 27,550 TOTAL CONTRACT SVCS 34,497 36,450 32,281 27,550 CAPITAL OUTLAY 46220 Office Equipment -Furniture 500 505 500 46230 Computer Equip -Hardware 37,253 3,000 3,488 1,000 46235 Computer Equip -Software 62,579 114,215 40,439 46250 Misc Equipment 37,969 50,432 48,121 500 137,801 168,147 92,553 2,000 DIVISION TOTAL 945,849 910,147 820,219 739,785 Ah CITY OF DIAMOND BAR Information Systems (407[) BUDGET DISCUSSION TOlQA- �� Personnel (40010-40093) Amount Budgeted: 407.300 _ Full Time: Info Systems Director 0.90 FT Network/8ystemsAdministrator 1,00 FT |GSupport Technician 095 FT 2.85 FT SUPPLIES Supplies (41200) Amount Budgeted: 13.000 Office Supplies 1,000 Toner for Printers (Citywide - moved from 45OOO) 11.000 GOLTTapes & Cleaning Tapes 500 Mixed Transfer Media 500 Small Tools & Equipment (41300) Amount Budgeted: 2,500 Departmental Cable/Network Tools 760 Water Monitoring for around ACunits & Fire Suppression 750 Spare Computer Parts 1,000 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 5/00 Wireless cards (Remote Access & Support) (2) 1.360 Telephone System Support (PmQnamming) 2.250 Cell Telephone reimbursement (2) 1.040 Line Ad ds/Moves/C hang es (Physical changes) 750 Computer Maintenance (42205) Amount Budgeted: 181,170 Software Maintenance: Departmental Applications Municipal Gofwava(CityViev+Dex Svcs) 21.000 Finance -Pentamoton-PLUS and BR8 28.500 Tnansoom(Traffic Signal Software - PW- in113Budget) O Document Imaging - Fords (Ck8) 8.000 Recreation -Vermont Systems RecTnou 5.000 Scala (O8TV3. Kiosk) 3.500 Pagemaker, Illustrator, Photoshop, etc. 1,500 Micro -paver, Mr. Sid, Time Tracker UOO City Clerk- FasfTnack(ggonesoftware) bOO VerisignSSL certo(renewal 3sites) 3.000 eEye(Secure IIS) Sites) 1.000 Domain Name Registration (WVWVdomains -4) 300 Domain Name Registration (.Gov Domain) 125 Domain Names (DBC - New) 200 Fares (Property Data) 8.500 VVebTmndn 700 CITY OF DIAMOND BAR Information Systems W4070\ BUDGET DISCUSSION Page 3 GIS Maintenance (GeoPrise ) 3,000 GIS Maintenance (ESRI - 40% in Fund 113) 6,600 Telephone ! 4000 MicroTo|Softwana 750 iNicmCoUGofbvana 650 Message onHold Recordings 850 Network/Utilities 2.500 Microsoft Annual Enterprise Software Agreement 15.000 Traok|T(Knowledge Base &|Naint) 3.000 Tneok|T(Dop|ny) 700 oEye(\R|G) 320 Anixia (UAF) 200 BF|Languand 475 Disk Defmgmenteton(VVorkstatons) 1.000 Server and Desktop Imaging software 1.350 GymonteoBockupExoo 4.000 DiskeeperMaintenance (Sewers) 1.900 | Orion GolamindsEngineer (1yrK8uintj 1.300 | AJdma(NgtZuom) 400 TrendnicmAnti-Virus (Neatsuite) 2.500 Barracuda - Annual Software [Naint 2.200 ! GymontecRecovery Server (2GServers) 4.250 Guv|G(Contract K8gntSoftware) 3.000 Retina -Annual K8aint. 2.500 � C>ueat-Gpot|ightonExchonge 400 8eO-Web Management & Reporting (8N) 2.800 Automate -Annual K8aint 1.200 Hardware Maintenance: 4000 | Cisco Network Equipment 17,000 F5 -VPN 4.000 � F5 - Load Balancers 4.000 Barracuda (HW Maint) 2.500 � Hewlett Packard Tape Libraries (Qty. 2) 7.500 Fluke Annual K8oint 850 Caste||a (Fax Server) 1,650 8e6-HVV(2) 900 HPServer Extended Support (Gemee) 4.200 Hewlett Packard |PConsole (2) SOO ( ! � ! MaintofGrounds/Bldgs W221Q Amount Budgeted: 4000 Server Room Sprinkler/GAS annual moint 750 | Server Room A/C Preventive Maintenance (2units) 1.250 !| Membership and Dues (42315) Amount Budgeted: 1,600 MISAC (ACM, Dir, Network Engr.) 740 MISAC (Best Practices Department Review) 150 ISC2 & Information Systems Security Assoc (ISSA) 200 Computer Security Institute 230 ASIS (information Security) 170 PMI (Management) 110 - Publications (42320) Amount Budgeted: 390 | Windows ''''=Ou"~~~E^~^~g~ 195 \ | VWndowsO-SeourityNawaletter 195 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 10-11 Meetings (42325) Amount Budgeted:' 260 City Staff Trainin� Training (4 860 ' G|G-/NonthlyyNeetinQs 800 /N/GAC-Monthly Meeting 300 Travel -Conferences (42330) Amount Budgeted: 4,200 MISAC Annual Conference (1) 1,350 RSA Security Conference (1) 1,250 GTC West (1) 600 ESRI - Users conference (1) 1,000 Travel - Mileage & Auto -Allowance (42335) Amount Budgeted: 3,200 Auto Allowance - IS Director 3,000 Misc Mileage costs for IS Tech's 200 Education and Training (42340) Amount Budgeted: 2,475 Windows Server 2008 (5 day class in CA) 2,475 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 44.900 Microsoft Support 2.500 ChyViewConsulting (Go-Lke) 9.800 GIS Consulting (Comdyn) 25.000 Network Engineering & Security Consulting (ComOyn) 7.500 Prof Svcs - Data Processing (44030) Amount Budgeted: 40,840 Service Contract ' Printers PMService (City Wide) 7.00 Redundant Data Line through Time Warner 3,600 Gov Partners Hosting 11,500 Web Off -Site Hosting 1,800 Internet Streaming Svcs (Granicus) 12,000 CONTRACT SERVICES 8.200 Contract Services (45DOD) Amount Budgeted: 27,550 Service Contract ' Printers PMService (City Wide) 7.00 123Gtet(Webtraumonitoring) 250 McAfee Hacker Safe Security testing 2.000 Off -Site Storage ofBackup Tapes 9.500 EGB| - Online G|8 Data Services OOO Phone System HVVSupport &Maint 8.200 CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: 500 yNisuFurniture (Cabinets. ohe|voo. etc.) 500 Computer Equipment -Hardware (46230) Amount Budgeted: 1,000 Health or Safety Ergonomic Devices 1,000 Miscellaneous Equipment (46250) Amount Budgeted: 500 Misc Equipment 600 all ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: GENERAL GOVERNMENT DIVISION NO. 4090 This division provides funds for the operating, rental and general operation of City Hall. Included in this are items which cannot be specifically identified as one divisions expenditure, such as utilities, duplicating, postage, etc. This division provides for the purchase of general office furniture and equipment. Total Positions 0.00 71 CITY OF DIAMOND BAR:dmin:::suport:.;` ESTIMATED EXPENDITURESIVIS;IOfV:; erieial:Gov:;:;::::::: FY 2010-2011 Al2dAi4*RATION:#:::::::ao : 6,9*' rflaaw 41200 Operating Supplies FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 41300 Small Tools & Equipment Actual Adjusted Actual Adopted PERSONNEL SERVICES 6,265 6,000 3,299 4,000 40086 Post Retirement Benefits 5,669 8,850 5,594 8,820 40093 Benefits Adm/Unemploymt 18,124 20,000 9,130 20,000 TOTAL PERSONNEL 23,793 28,850 14,724 28,820 rflaaw 41200 Operating Supplies 19,154 23,000 18,633 20,000 41300 Small Tools & Equipment 294 500 314 500 41400 Promotional Supplies 6,265 6,000 3,299 4,000 TOTAL SUPPLIES 25,713 29,500 22,246 24,500 OPERATING EXPENDITURES 42100 Photocopying 11,402 15,000 12,693 12,000 42110 Printing 6,077 7,500 5,512 7,500 42113 Engraving Svcs 1,050 2,500 927 2,000 42115 Advertising 450 42120 Postage 31,223 28,000 29,625 28,000 42121 Mailing Services 440 500 444 500 42125 Telephone 22,593 25,000 26,823 25,000 42128 Banking Charges 10,271 10,000 9,889 10,500 42129 Banking Chgs-Bond Fees 95,015 136,000 86,816 134,000 42130 Rental/Lease of Equipment 7,299 4,500 10,489 500 42140 Rental/Lease of Real Prop 739,942 759,600 613,586 763,180 42200 Equipment Maintenance 7,119 7,000 4,435 7,000 42210 Maint, of Grounds/Bldgs 4,728 7,200 7,297 4,200 42310 Fuel 2,154 4,000 1,997 2,000 42315 Membership & Dues 43,376 46,440 44,525 42,550 42320 Publications 1,095 1,350 1,009 1,350 42325 Meetings 17,452 13,000 13,208 11,000 42330 Travel -Conferences 0 0 0 0 42395 Misc Expenditures (180) 500 (639) 500 TOTAL OPERATING EXP. 1,001,056 1,068,090 869,086 1,051,780 PROFESSIONAL SERVICES 44000 Professional Services 422,896 254,900 215,940 194,800 44010 Prof Svcs-Acctg & Auditing 22,674 25,000 20,461 20,000 TOTAL PROF SVCS 445,570 279,900 236,401 214,800 CAPITAL OUTLAY 46240 Communications Equip 79 46250 Misc Equipment 500 500 46305 Real Estate Acquistion 381,160 47235 Contr Library Improvements 40,000 381,239 40,500 0 500 DIVISION TOTAL 1,877,371 1,446,840 1,142,457 1,320,400 W CITY OF DIAMOND BAR GENERAL GOVERNMENT (QO1-4QSO) BUDGET DISCUSSION FY1O-11 TOTAL BUDGET $1,320,400 � City-wide postage charges including Fed -Ex PERSONNEL SERVICES � Mailing Services (42121) Amount Budgeted: Personnel (40010-40093) Amount Budgeted: 500 38,820 Health Benefit - Retiree Medical ($iO5/Me7Retirees) 8.820 � Telephone (42125) Amount Budgeted: - Unemployment Charges 25,00" 20.000 25.000 SUPPLIES Operating Supplies (412VO) Amount Budgeted: � Banking Fees 20.000 General Supply Room Supplies 7.000 | � Copy Paper 9.000 Kitchen 4.000 Small Tools & Equipment (41300) Amount Budgeted: 500 Misc 500 Promotional Supplies (414uu) Amount Budgeted: °.""" | | City Pins 2.000 City Tiles 2,000 OPERATING EXPENDITURE§ PhotocopyingNAmount untBudgeted: 1212,000O Xerox copy charges 12.000 Printing (42110) Amount Budgeted: 7,500 Printing of stationery, envelopes, 7,500 Blueprint Reproduction Engraving Svcs (42113) Amount Budgeted: 2,000 � Postage (42120) Amount Budgeted: 28/00 City-wide postage charges including Fed -Ex 28.000 � Mailing Services (42121) Amount Budgeted: 500 Special -,' ity~ wide mailings � Telephone (42125) Amount Budgeted: 25,00" | City Hall Phones 25.000 � Banking Fees 10,500 Banking Charges - LOC Fees (42129) Amount Budgeted: 134,000 $250 per Transaction - 2/mo 6,000 Trustee Fees 5,000 Remarketing Fees 15,000 Letter of Credit Fees 108,000 Rental/Lease of Equipment (42130) Amount Budgeted: 500 Water/Coffee Equipment 500 73 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY1 0-11 Page 2 Rental/Lease of Real Prop (42140) Amount Budgeted: 763,180 Storage Unit Rents 16,000 City Hall (22,416.45/mo July- ' Feb., 23,749.32 Mar. -June) 274,330 DB Center Lease (Principal) Payments 290,000 DB Center Lease (interest) Payments 182,850 Equipment Maintenance (42200) Amount Budgeted: 7,000 Pool Cars 2,000 Blueprint Machine Maintenance 2,000 Office Equipment Maintenance 3,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 4,200 Live Plants (Annual Cost) 3,000 Library Outdoor Planters - ($100/mo) 1,200 Fuel (42310) Amount Budgeted: 2,000 Pool Vehicles 2,000 Membership & Dues (42315) Amount Budgeted: 42,550 League of California Cities 15,500 CCCA 3,650 SGVCOG 5,000 NLC 4,500 SCAG 4,900 Four Corners Trans Coalition** 5,000 WCCA 2,000 Misc 2,000 Note:SGVC0G1ota1 dues are $23,150 (GF -$5,000, AQMD-$7,000, Prop C -$11,150) ** 50% reduction in FY 2010-11 dues Publications (42320) Amount Budgeted: 1,350 Misc 1,000 Newspapers 350 Meetings (42325) Amount Budgeted: 11,000 Supplies for City council meetings, task force mtgs 5,000 Coffee Supplies 500 Delegations 1,500 Legislative Dinners 1,500 Misc Meetings 2,500 Misc Expenditures (42395) Amount Budgeted: 500 Misc 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 194,800 Property Tax Admin - LA County 135,000 AV Svcs - City Council Meetings 5,000 Bank Courier Services 4,800 Mise 50,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 20,000 Sales Tax & Transfer Tax auditing svcs 20,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 500 Misc 500 74 Is] k -1hr "S AN L-1IT, • . • z ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: CIVIC CENTER DIVISION NO. 4090 The Civic Center Division has been set up to account for expenditures related to the purchase and operation of the new building. This includes the budget for the architectural services related to both the new City Hall and the space identified for the new location of the library. Total Positions 0.00 75 CITY OF DIAMOND BAJ ESTIMATED EXPENDITURES FY 2010-2011 EV FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual OPERATING EXPENDITURES � --Adopted 42126 Utilities— _ 3O.00O 42210 MointofGrounds/Bldgs 51,408 TOTAL OPERATING EXP. O 0 0 81,408 PROFESSIONAL SERVICES 44000 Professional Services 209,875 TOTAL PROF SVCS O CONTRACT SERVICES 45000 Contract Services 125,000 CAPITAL OUTLAY 46220 Furniture/Fixtures 523.412 46230 Computer Equip -Hardware 20.000 46305 Real Estate Acquiotion 9.017.000 46310 Building Improvements 1,176,920 DIVISION TOTAL O O 0 12,053,615 EV CITY OF DIAMOND BAR CIVIC CENTER 0O1 -4D93\ BUDGET DISCUSSION FY1O41 TOTAL BUDGET $12'053,615 OPERATING EXPENDITURES Utilities (42126) Amount Budgeted: 30.000 Elect/GasA/Vater 30,000 Maint. Grounds/Bldgs (42210) Amount Budgeted: 51,408 General Maintenance 30.000 Gateway Corp Association Fees 21,408 CONTRACT SERVICES Contract Services (4B0OU) Amount Budgeted: 135.000 Interim Security 20.000 Movers - Current City Hall toNew City Hall 25.000 TVVLine Relocation 80.000 CAPITAL OUTLAY Fonmitura/Fixtunes(4G22D) Amount Budgeted: . Professional Services (44DOO) Amount Budgeted: 209.876 Architecture] Space Needs Analysis 10.000 | Denign(8chemotc/Doos/Bids/Admin) 125.000 \ MechaniooKBec/P|umbing 14.500 Structural 6,000 Cost Estimate 4.500 | Interior Design0FF&EDesign/Selection 8.500 Telecom/Security 6.875 Building Evaluation Report 3.500 Contingency 31.000 CONTRACT SERVICES Contract Services (4B0OU) Amount Budgeted: 135.000 Interim Security 20.000 Movers - Current City Hall toNew City Hall 25.000 TVVLine Relocation 80.000 CAPITAL OUTLAY Fonmitura/Fixtunes(4G22D) Amount Budgeted: 523.412 Furniture & Fixtures ( 7.048sf�cy zv19XSF) 523.412 (based nnChino Hills Estimate) Computer Equip - Hardware (46230) Amount Budgeted: 20,000 Computer Hardware (Computer Training Rm) 20,000 Real Estate Acquisition (46305) Amount Budgeted: 9,917,000 Purchase ofBuilding located ed2181OCopley Dr 9.817.000 Building Improvements (46310) Amount Budgeted: 1,176,020 [TLines/Server Room Relocation 50.000 ADA Improvements (Funded byCDBB) 25.000 Estimated Second Floor Construction (27548 sf @ $40/sf) 1,101,920 77 ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: PUBLIC INFORMATION SERVICES DIVISION NO. 4095 The Public Information Division provides an ongoing program of public information, which is designed to inform and educate community residents and business owners about the City's activities, programs, and policies. A variety of methods and materials are utilized to disseminate information including the City's monthly Community Newsletter, which provides current news and information; the City's web site; the local government access cable channel; local advertising; media releases and advisories; special publications; and community events. The Public Information Division is also responsible for the general marketing and promotion of the City at the local, regional and national levels, and provides assistance in support of economic development activities. The Division is also engaged in the facilitation of programs that recognize the efforts of individuals and organizations that contribute to the enhancement and general well being of the community PERSONNEL FULL TIME PERSONNEL Public Info Manager 1.00 Public Info Coordinator 1.00 Public Info Specialist 1.00 Total FT Positions 3.00 W] CITY OF DIAMOND BAR fl:aItvr:...................:.................:::::upg.... rt::::: . ESTIMATED EXPENDITURES iIWIS'ICtV: t?iiblic:lrrfiorrriatio:ri: FY 2010-11 012AfafIZAlIC3f'#: Of}95::::: FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted PERSONNEL SERVICES 40010 Salaries 40020 Overtime Wages 40030 Part Time - Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 4b090 Benefit Allotment 2,200 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41400 Promotional Supplies TOTAL SUPPLIES 208,463 209,050 218,526 219,650 7,317 6,000 5,866 6,000 3,482 3,800 3,588 3,800 36,364 36,600 37,689 38,450 4,137 2,100 4,404 2,200 1,207 1,300 1,293 1,350 3,133 3,050 3,249 3,200 33,481 34,400 34,380 35,300 297,584 296,300 308,995 309,950 3,240 2,500 3,411 2,500 13,483 13,200 11,168 11,200 16,723 15,700 14,579 13,700 OPERATING EXPENDITURES 42110 Printing 14,061 13,000 12,069 14,500 42112 Photography 2,141 600 389 1,100 42115 Advertising 35,841 32,500 33,251 29,100 42120 Postage 18,360 43,100 43,060 45,100 42125 Telephone 520 520 42315 Membership & Dues 2,180 1,330 1,035 1,400 42320 Publications 58 0 0 42330 Travel -Conferences 6,462 3,200 3,139 2,500 42335 Travel -Mileage & Auto Allow 1,532 1,590 1,560 1,600 42340 Education &Training 1,039 1,800 1,270 1,500 TOTAL OPERATING EXP. 81,674 97,120 96,293 97,320 PROFESSIONAL SERVICES 44000 Professional Services 113,043 112,500 108,928 93,000 TOTAL PROF SVCS 113,043 112,500 108,928 93,000 CONTRACT SERVICES 45000 Contract Services 2,500 0 1,500 TOTAL CONTRACT SVCS. 2,500 0 0 1,500 CAPITAL OUTLAY 46220 Office Equipment -Furniture 46250 Misc Equipment �►•��m>ri�ire�rA 394 1,502 1,896 513,420 521,620 W 528,795 515,470 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 10-11 TOTAL BUDGET $515,470 PERSONNEL SERVICES 40,000 Personnel (40010-40093) Amount Budgeted: - 309,950 Public Information Manager 1.00 FT Public Information Coordinator 1.00 FT Pub Information Specialist 1.00 FT Total 3.00 FT SUPPLIES Supplies (41200) Amount Budgeted: 2,500 Misc Div Supplies 2,500 Promotional Supplies (41400) Amount Budgeted: 11,200 Promotional items - City & community events 9,000 Employee shirts 2,200 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 14,500 General Printing 7,500 Special projects (photo contest, calendar, CAFR & SOTC) 7,000 Photography Services (42112) Amount Budgeted: 1,100 Special Events & City scape 500 Stock Photography (rec guide, misc. projects) 250 Prints & enlargements for display boards 350 Advertising (42115) Amount Budgeted: 29,100 Local Publications (Wkly, Trib, Highlander, HS papers) 1,600 Local Monthly Publications (Windmill, WC) 7,500 DBC Advertising 20,000 Postage (42120) Amount Budgeted: 45,100 City News & Recreation Guide (12) 40,000 Business Reply Mail Account Balance 1,500 Annual Permit Fees (BRM, Bulk Mail, etc) 600 Miscellaneous Mailing 3,000 Telephone (42125) Amount Budgeted: 520 Cell Phone - PI Mgr 520 Membership and Dues (42315) Amount Budgeted: 1,400 CAPIO Membership (3) 525 3CMA Membership (3) 800 SCANATOA (1) 75 Travel -Conferences (42330) Amount Budgeted: 2,500 3CMA & CAPIO Conferences 2,500 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 1,600 Auto Allow - Pub Info Mgr ($120/mo) 1,450 Meeting &training attendance 150 80 J( PUBLIC INFORMATION DIVISION (OO1-40B5) BUDGET DISCUSSION FY 10-11 Page 2 Education and Training (42340) Amount Budgeted: 1,500 Macintosh, Adobe CS3, & photography classes 1,500 PROFESSIONAL SERVICES Professional Services (44OOO) Amount Budgeted: 93,000 City News Production (monthk) 38/000 Community Recreation Guide 43.000 Graphic Design Services 3.500 Video Production Svc 3.000 Translation Services for alternative language newspapers 500 State of the City event 5.000 CONTRACT SERVICES - - Contract Services (4SOOO) Amount Budgeted: 1,500 ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: ECONOMIC DEVELOPMENT DIVISION NO.. 4096 The Economic Development division assists in the development and advancement of the local business community, and in the general promotion and marketing of the City of Diamond Bar. Among the functions of this division is the facilitation of programs and activities that are designed to enhance business retention and business attraction efforts, and provide business resource assistance for existing and potential businesses. This division was previously located in the Community Development Department under Division No. 5240. Assistant City Manager 0.20 Community Development Director 0.20 Sr. Admin Assistant 0.10 Total Positions 0.50 W CITY OF DIAMOND BAIL ESTIMATED EXPENDITURES FY 2010-2011 i ........... ........t . ...................... .. .VI .I .....:.:.:::.:.:.:.:.:.: eon:.Devefo. iriei t; Al2GAfZiW'i'Ib.:#004t}96.:.'`:.: OPERATING EXPENDITURES 42110 Printing 42315 Membership & Dues 42330 Travel-Conferences/Research TOTAL OPERATING EXP. PROFESSIONAL SERVICES 119 5,570 500 150 500 500 5,570 1,000 269 500 44000 Professional Services 217,408 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 217,408 355,503 Actual Adjusted Actual Adopted PERSONNEL SERVICES 45000 Contract Services 12,000 40010 Salaries 68,295 61,450 62,399 64,100 40020 Over Time Wages 24 200 32 133,746 40070 City Paid Benefits 630 750 624 750 40080 Retirement 10,910 10,800 11,023 11,250 40083 Worker's Comp. Exp. 1,268 650 1,178 650 40084 Short/Long Term Disability 365 400 379 400 40085 Medicare 980 900 893 950 40090 Benefit Allotment 5,733 5,850 5,566 6,000 TOTAL PERSONNEL 88,205 81,000 82,094 84,100 OPERATING EXPENDITURES 42110 Printing 42315 Membership & Dues 42330 Travel-Conferences/Research TOTAL OPERATING EXP. PROFESSIONAL SERVICES 119 5,570 500 150 500 500 5,570 1,000 269 500 44000 Professional Services 217,408 355,503 39,383 100,000 TOTAL PROF SVCS 217,408 355,503 39,383 100,000 CONTRACT SERVICES 45000 Contract Services 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 DIVISION TOTAL 323,183 449,503 133,746 196,600 E:it3 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-4096) BUDGET DISCUSSION FY18-11 TOTAL BUDGET *196'600 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 84,100 Full Time Asst City Mgr 0.20 FT Com DevDirector 0.20 FT Sr, Admin Assistant 0.10 FT 0.50 FT OPERATING EXPENDITURES Membership & Dues (4331S) Amount Budgeted: 500 |CGC 500 PROFESSIONAL SERVICE§ Professional Services (44VOO) Amount Budgeted: 100,000 PnopedyAppneisa|s- 100.000 Economic Development Consultants (Real Estate Advisors, Financial) EoonomioOave|opment-GpecificP|ansfor K -mart area, Market Former . / Honda Site Marketing material CONTRACT SERVICES Contract Services (45OOV) Amount Budgeted: 12,000 Animal Control 86 CITY��r ��K� ��K�`�� &�� " ��u ��~�nwo��um�� x� ESTIMATED EXPENDITURES SUMMARY Public Safety FY'201O-2O11 Organization#:OO1-4411through DO1-444O DEPARTMENT INCLUDES: FY 2008-09 FY2O0V- O FY 2009-10 FY 2010-11 9.250 Actual Adjusted Animal Control 131.780 SUPPLIES 9,230 9J50 7,589 25,250 OPERATING EXPENDITURES 17.891 24.640 10.331 26.140 PROFESSIONAL SERVICES D 39.000 38.710 39.000 CONTRACT SERVICES 5.330.498 5.550.612 5.454.318 5.684.080 CAPITAL OUTLAY 18.323 5.500 O 4.000 DEPARTMENT TOTAL $5.375.942 $5.629.502 $5.510.948 $5.778.470 DEPARTMENT INCLUDES: Law Enforcement $5.549.800 Volunteer Patrol 9.250 Fire Protection 11.500 Animal Control 131.780 Emergency Preparedness 76.140 Animal Control Fire Protecti n Emergency Prep Patrol Law Enforcement - Total Department Expenditures - $5,778,470 ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: LAW ENFORCEMENT DIVISION NO. 4411 The City of Diamond Bar contracts with the Los Angeles County Sheriffs Department for law enforcement services. This includes general law enforcement and traffic safety. General law enforcement provides an assortment of officers to provide crime prevention via around-the-clock street patrols narcotics prevention, special investigations, and the general enforcement of laws. Additionally, the law enforcement budget includes funds for various special events including the City Birthday Party, Concerts in the Park, and the school traffic enforcement. Traffic safety provides routine traffic patrol as a means of encouraging motorists and pedestrians to comply with traffic laws and ordinances and, when necessary, issue citations and/or warnings for violations. Traffic accidents are investigated and their circumstances recorded and analyzed. This division also includes contract services for crossing guards and the administration of the City's parking citations. With the passage of AB408, Cities are now required to issue and collect their own parking citations. The City is currently. under contract with Judicial Data Systems for the administration of parking citations. The following is a breakdown of the proposed contracted sheriffs service levels: TYPE OF SERVICE General Law Units: One -Man 56 -hour One -Man 40 Hour (DUI Patrol) One -Man No Relief Traffic Law Units: Motorcycle 40 -hour Community Service Assistant w/vehicle Community Service Assistant wo/vehicle Motorcycle Supervision — Sergeant Law Enforcement Technician Narcotics Deputy (STAR) Special Investigations Helicopter Patrol DB Fingerprint Program MW I Ll 111_iTi 1 -.1 I I As Requested 4 hours per month As Required CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 FY 2008-09 FY 2009-10 FY2DO9- O FY 2010-11 Actual Adjusted Actual Adopted SUPPLIES 41200 operating Supplies 378 500 62 500 41300 Small Tools &Equipment 1,283 500 482 500 TOTAL SUPPLIES 1.66/ 1,000 .-` 1,000 ` OPERATING ' 5UO 531 5OD 42125 Telephone 364 642 1D0O 1DOO . 42200 \ Equipment Maintenance 422 . 2.500 388 2.500 42325 Meetings 42330 Travel-Conference/Research (1.000 42361 Criminal Apprehension Awd 1000 \ TOTAL (JPERAT|NGEXP. 1.428 *.uuu ".~ -.._- CONTRACT SERVICES 45401 CS -Sheriff Department 4.B5S.�74 5.88�.50O 5.O74.747 5.284.3UO | | 45402 CS -Sheriff /Special Evhe 116.318 170.752 110.932 107.500 | | 45405 CS -Parking Citation Admin 9.316 15.000 10.870 13.000 45410 CS -Crossing Guard Svcs 113,450 130000 117,694 130000 TOTAL CONTRACT SVCS. 5.1e8.*58 5.4//.252 5.320.=43 ~.~_-.~,, | | | i � | DIVISION TOTAL 5.2040+/ 5.4/6.252 ~.~^....~ 5,549,800 || / � |i ` � | i (| Ag �� CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET $5,549,800 SUPPLIES Operating Supplies (4M2UU) Amount Budgeted: SUD Finger Printing Program Supplies 500 Small Tools & Equipment (4N3OU) Amount Budgeted: 500 500 OPERATING EXPENDITURES ' — Telephone (42125) Amount Budgeted: 500 500 Equipment Maintenance (422B0) Amount Budgeted: 1,000 Radar Equipment, Misc 1,000 Meetings (42325) Amount Budgeted: 2,500 2,500 CONTRACT SERVICES CS'Sheriff Department (454O1) Amount Budgeted: 5,294300 SHERIFF'S CONTRACT BREAKDOWN Type of Servi e One -Mon 56 -hour 10 3.389.339 3.391.902 One -Man 4UHour (OU|Patrol) 1 242.098 242,278 One -Man NoRelief (Community Relations) 1 220.087 220.252 Ono'K8on 'No Relief 1 220.087 220.252 Motorcycle 40 -hour 3 685.522 686.039 Community Service Assistant v/vehic|e 1 54.816 54.857 Community Service Assistant wo/vehic|e 1 50.051 50,088 [Notomyo|eGupervieion-Gergeent .1 207.872 208.029 Law Enforcement Technician 1 83.843 84.005 Narcotics Deputy (STAR) 1 105,487 107,598 5,259,300 5,265,300 Costs above include estimated 2%contract increase in1O-11 Special Investigations As Requested Helicopter Patrol 4 hours per mo DB Fingerprint Program CS -Sheriff /Special Evts (45402) Amount Budgeted: 107,500 Special School Patrol 12,000 Calvary Chapel 95,500 CS -Parking Citation Admin (45405) Amount Budgeted: 13,000 13,000 CS -Crossing Guard Svcs (45410 Amount Budgeted: 17crossing guard locations U ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: COMMUNITY VOL PATROL DIVISION NO. 4415 The Community Volunteer Patrol Program was established in FY94-95. This program is coordinated by the Los Angeles County Sheriffs Department and provides general support to law enforcement personnel. Diamond Bar Community Volunteer Patrol members routinely patrol the community and are responsible for reporting any suspicious activity and/or problems to the Sheriffs Department. In addition to their patrol activities, other assignments performed by the Community Volunteer Patrol includes: vacation checks; business security checks; park security; graffiti watch; community relations and other non- hazardous duties. It is anticipated that the Community Volunteer Patrol will be authorized to assist in Neighborhood Improvement activities. To accommodate this, the budget includes an allocation for Worker's Compensation Insurance to cover these volunteers. | CITY OF DIAMOND BAR \ ESTIMATED EXPENDITURES FY 2010-2011 | | FY 2008-09 FY2OO9- O FY2OU8- V FY 2010-11 Actual Adjusted SUPPLIES 41200 Operating Supplies 738 2.500 829 2.580 41300 Small Tools &Equipment 250 250 TOTAL SUPPLIES 736 2.750 829 2,750 OPERATING EXPENDITURES 42325 Meetings 3,913 6500 4,153 6,500 TOTAL OPERATING EXP. 3.913 6.500 4.153 6.500 DIVISION TOTAL 4.649 9.250 5.082 9.250 IN CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4416) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET $9,260 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,500 Includes uniforms 2,500 Small Tools & Equipment (41300) Amount Budgeted: 250 250 OPERATING EXPENDITURES Meetings (42325) Amount Budgeted: 6,500 CCCA BBQ 1,000 Annual Volunteer Recognition Dinner 5,000 Neighborhood Watch Picnic 500 93 ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: FIRE DIVISION NO. 4421 The City is a part of the Consolidated Fire Protection District. The district provides fire and emergency medical services. Upon incorporation, the City became responsible for fire protection within the City boundaries, therefore the City assumed wildland fire protection. This has required additional resources to be used by the Consolidated Fire Protection District. It is a responsibility of the City to pay annually for these added costs. To supplement equipment additional resources have been allocated. M CITY OF DIAMOND BAR :REP ...... i{ v > ESTIMATED EXPENDITURES ........... ? :.:..::.:::.:.:.:::Fire Rrotecti9ri FY 2010-2011 :t�RGA3�iIZA TIOhI:#:;: ©.. 442 m FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted _ CONTRACT SERVICES 45404 Contract Services -Fire Dept 7,359 7,360 7,359 7,500 TOTAL CONTRACT SVCS. 7,359 7,360 7,359 7,500 CAPITAL OUTLAY 46250 Misc Equipment 4,000 4,000 0 4,000 0 4,000 DIVISION TOTAL 7,359 11,360 7,359 11,500 m CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $11,500 CONTRACT SERVICES Contract Services -Fire Dept (45404) Amount Budgeted: 7,500 Wildlands Fire contract 7,500 CAPITAL_ OUTLAY Misc Equipment (46250) Amount Budgeted: 4,000 4,000 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: ANIMAL CONTROL DIVISION NO. 4431 Animal Control provides for the care, protection, and control of animals that stray from their homes or are abused by their owners. This service, currently under contract with the Pomona Valley Humane Society, includes enforcement of leash laws and the provision of a shelter for homeless animals. In addition to the services rendered by the Humane Society, the City has been called upon to assist in the control of coyotes and skunks within the City. Additional funding has been included to fund these activities. �t CITY IA b'EP'.:.........• . ' ': l AR ................ Pt1bhC S fe ....... ESTIMATED EXPENDITURES DIVISIONt : �;nirriaf:Coril�o:f::::: FY 2010-2011 oRra iv#zaao::::::` >:ooa4 .>.: X11%1 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted CONTRACT SERVICES 45403 Contract -Svcs -Animal Cntrl --- 117,277 -124 000 120,000 - - -123780 45406 CS - Wild Animal Control 6,904 8,000 6,716 8,000 TOTAL CONTRACT SVCS. 124,181 132,000 126,716 131,780 DIVISION TOTAL 124,181 132,000 126,716 131,780 X11%1 CITY OF DIAMOND DAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET $131,780 CONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted: 123,780 Humane Society Contract - Contract + Council Approved Shelter Renovation Cost Increase 123,780 CS - Wild Animal Control (45406) Amount Budgeted 8,000 Coyote Control 8,000 W ACTIVITY COMMENTARY 2010-2011 DIVISION NO. 4440 EMERGENCY PREPAREDNESS The preservation of life and property is an inherent responsibility of local, state and federal governments. The City of Diamond Bar has prepared several planning and response documents, which serve as the basis for the City's emergency organization and emergency operations. The primary objective is to enhance the overall capability of government to respond to emergencies. This is accomplished by incorporating the policies, principles, concepts and procedures contained within the City's emergency plans into an efficient organization capable of responding adequately in the face of any disaster. 100 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2018-2011 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted SUPPLIES 41200 Operating Supplies 4.859 6,000 6.116 5.500 41300 Small Tools &Equipment 1,974 16000 TOTAL SUPPLIES 6.833 6,000 6.116 21.500 OPERATING EXPENDITURES 42125 Telephone 3,857 5.190 1.079 5.190 42126 Utilities 3.758 4.100 114 4.100 42130 RentoKLeese-Equipment 866 1.500 945 1.500 42140 Rental/Lease - Real Prop 150 150 100 150 42200 Equipment Maintenance 174 500 42315 Membership &Dues 3.041 3.200 3.021 3.200 42340 Education & Training 704 1000 TOTAL OPERATING EXP. 12.550 14.140 5.259 15.640 PROFESSIONAL SERVICES 44000 Professional Services 39000 58710 38000 TOTALPRDFGVCS V 39,000 38./10 39,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 1.000 O 46240 Communications Equipment 500 O 46250 MiocEquipment 18,323 O 18,323 1,500 0 0 DIVISION TOTAL — 37.706 60.640 50.085 76.140 101 CITY OF DIAMOND BAR EB8ERGENCY PREPAREDNESS (001 -4440) BUDGET DISCUSSION FY1 0-11 TOTAL BUDGET $76,140 SUPPLIES Operating Supplies (4120D) Amount Budgeted: 5,500 EOC8uppliea 4,00 Sand and Bags for Fire Stations 1,500 Tools & Equipment (41300) Amount Budgeted: 16,000 EOC Equipment 6,000 AEOa 10.000 OPERATING EXPENDITURfES Telephone (42125) Amount Budgeted: 5.190 4Emergency phones @approx.$3O/mo 1,440 5Satellite Phones ($G2.5per month) 3.750 Utilities (42126) Amount Budgeted: 4`100 Eastgate Repeater Site Emergency Power 500 EMIS Satellite Connection @ City Hall ($300/mo.) 3,600 Rental/Lease - Equipment (42130) Amount Budgeted: 1,600 Barricades - Public Works Supply 500 Mobile Relay Repeater Monthly Charges 1.000 Rental/Lease - Real Prop (42140) Amount Budgeted: ISO VVVVVDLease - Eastgate Repeater Site -$150yr 150 Equipment Maintenance (42200) Amount Budgeted: 500 Maintenance ofEOC/Equpmen 500 Membership & Dues (42%15) Amount Budgeted: 3,200 Area DCivil Defense Annual Membership 3.100 CESA[Wemberahip 100 Education & Training (42340) Amount Budgeted: 1,000 Emergency Preparedness Staff Training 1.000 PROFESSIONAL SERVICES Professional Services Amount Budgeted: 39,000 Connect CtyServices 39.000 WIN AVIDIIII-IMMI'm 103 Building and Safety Neighborhood ''' Improvement 104 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY DEVELOPMENT FY 2010-2011 Organization #: 001-5210 through 001-5230 DEPARTMENT INCLUDES: Planning $517,770 Building and Safety 339,150 Neighborhood Improvement 310,750 Neighborhood Improvement 26.6% DEVELOPMENT SERVICES Planning 44.3% Building and Safety 29.1% Total Department Expenditures - $1,167,670 Im FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted PERSONNEL SERVICES $646,007 $720,750 $708,393 $801,500 SUPPLIES 1,791 6,100 6,329 3,700 OPERATING EXPENDITURES 24,505 36,470 28,250 28,920 PROFESSIONAL SERVICES 126,245 90,725 38,209 31,500 CONTRACT SERVICES 315,726 294,500 271,675 301,550 CAPITAL OUTLAY 0 0 0 500 DEPARTMENT TOTAL $1,114,274 $1,148,545 $1,052,856 $1,167,670 DEPARTMENT INCLUDES: Planning $517,770 Building and Safety 339,150 Neighborhood Improvement 310,750 Neighborhood Improvement 26.6% DEVELOPMENT SERVICES Planning 44.3% Building and Safety 29.1% Total Department Expenditures - $1,167,670 Im ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: PLANNING, DIVISION NO. 5210 The Planning Division is responsible for the functions related to current and advanced planning, building & safety, code enforcement, and economic development. The Planning Division provides the community with long and short term planning in order to coordinate and monitor growth and development. It is charged with the development and implementation responsibilities of the General Plan. It prepares and administers the zoning and subdivision ordinances and reviews development projects for compliance with various development ordinances. The Planning Division insures that all projects receive the required environmental review in compliance with CEQA. Further, it provides technical support to the City Council and the various planning related committees/commissions. The Manning Division is also responsible for the development and administration of economic development. It updates and maintains records for the general public and coordinates projects and programs with other governmental agencies. INA FULL TIME POSITIONS Assistant City Manager .05 Community Development Director .50 Senior Planner .80 Assistant Planner 1.00 Planning Technician 1.00 Management Analyst .50 Sr. Admin Asst. .80 Total Positions 4.65 am CITY OF DIAMOND BAR iiN:::"'Gor:CJeveloiin: ESTIMATED EXPENDITURES MVI 1t7N:: :: P(ani...... FY 2009-2010 CORGAf�fIZATI(f :# :::::::::.:::DO 1:=a2 .......: PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term.Disability 40085 Medicare 40090 Benefit Allotment 40099 Salary Savings 53,800 TOTAL PERSONNEL FY 2008-09 Actual FY 2009-10 Adjusted FY 2009-10 Actual FY 2010-11 Adopted 261,057 307,300 283,708 334,600 1,169 2,000 868 2,000 5,728 15,650 520 519 3,911 5,900 4,379 5,900 43,515 53,800 50,432 58,550 4,614 2,950 5,021 3,050 1,435 1,900 1,682 2,050 4,361 5,650 4,150 4,900 41,423 53,400 49,985 54,800 1,000 (43,150) Meetings Travel-Conferences/Research 1,585 367,213 405,400 400,225 465,850 SUPPLIES 41200 Operating Supplies 960 4,300 4,853 2,200 500 41300 Small Tools & Equipment TOTAL SUPPLIES 960 4,300 4,853 2,700 OPERATING EXPENDITURES 0 236 500 42110 Printing 2,765 1,743 3,140 3,140 2,000 42115 Advertising 640 520 519 520 42125 Telephone 400 1,200 42200 Equipment Maintenance 1,533 1,650 1,695 1,800 42315 Membership & Dues 1,376 1,500 1,853 1,200 42320 Publications 459 1,000 1,021 1,000 42325 42330 Meetings Travel-Conferences/Research 1,585 6,800 7,497 4,000 42335 Travel -Mileage & Auto Allow 3,524 3,200 3,131 775 3,500 1,500 42340 Education & Training TOTAL OPERATING EXP. 1,127 14,752 850 19,060 19,867 17,220 PROFESSIONAL SERVICES 51,356 8,700 2,925 3,500 44000 44100 Professional Services Commission Compensation 4,030 8,000 5,200 7,0000 44210 Planning - Regional 1,620 21,264 27,825 197 10,000 44220 Planning - General Plan 0 5,000 5,000 44240 Prof Svcs - Environmental 0 1,200 1,000 44245 Prof Svcs - Landscape Arch 47,975 40,000 29,887 5,000 44250 Planning - Projects TOTAL PROF SVCS 126,245 90,725 38,209 31,500 CAPITAL OUTLAY 0 46200 Office Equipment 0 0 0 500 46220 Office Equipment -Furniture 0 0 0 500 0 DIVISION TOTAL 509,170 519,485 463,.154 517,770 " CITY OF DIAMOND BAR PLANNING (001-6210) BUDGET DISCUSSION FY10-11 TOTAL BUDGET $517,770 PERSONNEL SERVICES Personnel (40010-40093) Full-time Assist City Manager Com Dev Director Sr. Planner Sr. Admin Assistant Management Analyst Assistant Planner Planning Technician Amount Budgeted: 0.05 FT 0.50 FT 0.80 FT 0.80 FT 0.50 FT 1.00 FT 1.00 FT 4.65 FT 465,850 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,200 2,200 Small Tools & Equipment Amount Budgeted: 500 Small tools & Equipment 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 500 General Plan, Development Code, Maps, Public Information 500 Advertising (42115) Amount Budgeted: 2,000 Legal Ads - General Plan, Development Code, 2,000 Zone Change, Special Projects Telephone (42125) Amount Budgeted: 520 CD Director - Phone 520 Equipment Maintenance (42200) Amount Budgeted: 1,200 Microfiche Machine .1,200 Membership & Dues (42315) Amount Budgeted: 1,800 APA, AEP, AICP, etc 1,800 Publications (42320) Amount Budgeted: 1,200 1,200 Meetings (42325) Amount Budgeted: 1,000 SGVCOGPD, Misc. 1,000 Travel -Conferences (42330) Amount Budgeted: 4,000 League of CA Cities Planners Institute 4,000 im CITY OF DIAMOND BAR PLANNING (001-62110) BUDGET DISCUSSION FY1 0-11 Page 2 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 Reimbursement 500 Auto Allow - Com Dev Director ($250/mo) 3,000 Education & Training (42340) Amount Budgeted: 1,500 APA, AEP, League, UCI, UCLA 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 3,500 Recording Secretary 3,500 Commission Compensation (44100) Amount Budgeted: 7,000 Planning Commission 7,000 Planning - General Plan (44220) Amount Budgeted: 10,000 General Plan Amendment, Development Code Amendments 10,000 (Entertainment, Group homes, Housing Element implementation, code clean-up) Prof Svcs - Environmental (44240) Amount Budgeted: 5,000 On -Call Services - Environmental 5,000 Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 1,000 1,000 Landscape plan checking services (new tracts in The Country, South Pointe West) Planning - Projects (44250) On -Call Services Amount Budgeted: 5,000 5,000 CAPITAL OUTLAY Office Equipment -Furniture (46220) Amount Budgeted: 500 500 Office Furniture UK* CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2010-2011 DIVISION NO. 5220 The Building and Safety Division is responsible for the protection of public health and safety through the enforcement of Building Codes and other related codes. This Division provides for Building and Safety plan check, permit issuance, and inspection services. PERSONNEL FULL TIME POSITIONS Community Development Director Permit Tech Total Positions iffil .10 1.00 1.10 CIW OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-11 ......................................... .......................................... .......N..N...:.:.............o...j.... MPAR Sftb :� 13IVIS;It3 ...:...:.:::::::::$iii di ig:;&.Safety.. . A Fi../<1i�1ZA1'10:1�1: #::::: DO..22D;:::::; FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted PERSONNEL SERVICES 40010 Salaries 68,470 67,000 67,783 69,150 40020 Over -Time Wages 54 500 57 500 40030 Part -Time Salaries 500 OPERATING EXPENDITURES 40070 City Paid Benefits 794 1,350 811 1,350 40080 Retirement 11,670 11,750 11,916 12,100 40083 Worker's Comp. Exp. 676 600 662 600 40084 Short/Long Term Disability 374 450 395 450 40085 Medicare 992 1,000 982 1,000 40090 Benefit Allotment 12,093 12,550 12,440 12,850 239,150 TOTAL PERSONNEL 95,123 95,200 95,046 98,000 j SUPPLIES 41200 Operating Supplies 500 543 500 41300 Small Tools & Equipment 328 500 287 0 ( TOTAL SUPPLIES l 328 1,000 830 500 OPERATING EXPENDITURES 42110 Printing 3,000 1,000 42315 Membership & Dues. 215 500 0 42330 Travel-Conference/Research 0 500 0 42340 Education & Training 299 500 500 TOTAL OPERATING EXP. 514 4,500 0 1,500 CONTRACT SERVICES 45201 CS -Building & Safety 214,661 232,100 208,475 239,150 TOTAL CONTRACT SVCS. 214,661 232,100 208,475 239,150 DIVISION TOTAL 310,626 332,800 304,351 339,150 111 CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FY10-11 . TOTAL BUDGET $339,150 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 98,000 Community Development Director 0.10 FT Permit Technician 1.00 FT 1.10 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 500 Small Tools & Equipment Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,000 Printing of Forms 1,000 Membership & Dues (42315) Amount Budgeted: 0 Travel -Conferences (42330) Amount Budgeted: 0 Education &Training (42340) Amount Budgeted: 500 500 CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: 239,150 The Contractor receives 60%of revenue collected. Annually, contract is adjusted to pay the cost of half of a Permit Technician at $40,650 reduction Antiepated revenues from development of: Two story building, 12,400 sq ft in Diamond Hills Plaza or possibly a three story office building, 49,100 ssq ft; & TI for two bldgs New single family residential projects Residential and Commercial Improvements & Remodel. 112 1 ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: NEIGHBORHOOD IMPROVEMENT DIVISION NO. 5230 The City's Neighborhood Improvement Officers work proactively to investigate Municipal Code violations and in response to complaints filed by concerned residents, business operators or property owners. The Diamond Bar Municipal Code is based on high standards set by the residents and business owners to ensure an attractive and well maintained community. It is the responsibility of the Neighborhood Improvement Officers to make sure the community conforms to the standards set by the code. PERSONNEL FULL TIME POSITIONS Community Development Director 0.15 Sr. Planner 0.20 Neighborhood Imp Officer 2.00 Sr. Admin Assistant 0.10 Sr. Office Specialist 0.30 Total Positions 2.75 113 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 ....? ........:.......... :Kja:C)eyeloplrjefl ; fi3IVIS;IOfil:::::::::::... N ......... FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted PERSONNEL SERVICES 40010 Salaries 131,267 161,400 148,565 166,250 40020 Over -Time Wages 48 1,600 1,101 1,600 40070 City Paid Benefits 1,855 3,400 1,754 3,400 40080 Retirement 21,973 28,250 26,196 29,100 40083 Worker's Comp. Exp. 2,311 1,600 2,705 1,650 40084 Short/Long Term Disability 726 1,000 889 1,050 40085 Medicare 1,892 2,350 2,160 2,450 40090 Benefit Allotment 23,599 31,350 29,752 32,150 40099 Salary Savings 42340 Education & Training (10,800) 600 359 500 TOTAL PERSONNEL 183,671 220,150 213,122 237,650 SUPPLIES 41200 Operating Supplies 503 800 646 500 41300 Small Tools & Equipment 0 TOTAL SUPPLIES 503 800 646 500 OPERATING EXPENDITURES 42110 Printing 1,042 11650 1,642 2,000 42200 Equipment Maintenance 2,111 3,000 721 1,000 42310 Fuel 3,983 4,850 4,636 5,000 42315 Membership & Dues 150 150 150 500 42325 Meetings 0 260 200 42330 Travel-Conferences/Research 705 2,400 875 1,000 42340 Education & Training 1,248 600 359 500 TOTAL OPERATING EXP. 9,239 12,910 8,383 10,200 CONTRACT SERVICES 45213 CS -Code Enforcement 38,665 45214 CS - Property Abatement 800 45520 CS -Graffiti Removal 62,400 62,400 62,400 62,400 TOTAL CONTRACT SVCS. 101,065 62,400 63,200 62,400 DIVISION TOTAL 294,478 296,260 285,351 310,750 114 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY1 0-11 TOTAL BUDGET $310,750 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 237,650 Full-time Com Dev Director 0.15 FT Sr. Planner 0.20 FT Neighborhood Improvement Officer 2.00 FT Sr. Admin Assistant 0.10 FT Sr. Office Specialist 0.30 FT 2.75 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 500 Small Tools & Equipment (41300) Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 CNTC Notices, Brochures, handouts 2,000 Equipment Maintenance (42200) Amount Budgeted: 1,000 Dodge, Ford - NIO Vehicles 1,000 Fuel (42310) Amount Budgeted: 5,000 NIO, Vehicles (2) 5,000 Membership & Dues (42315) Amount Budgeted: 500 SCCEO (2), CCEOA (2) 500 Meetings (42325) Amount Budgeted: 200 SCACEO,CACEO 200 Travel -Conferences (42330) Amount Budgeted: 1,000 SCACEO,CACEO 1,000 Education &Training (42340) Amount Budgeted: 500 SCACEO,CACEO 500 CONTRACT SERVICES CS - Graffiti Removal (45520) Amount Budgeted: 62,400 62,400 115 CITY OF DIAMOND :A' Department - Community Services Community City Park Operations Paul t Uff-I CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY SERVICES FY 2010-2011 Organization #: 001-5310 through 001-5350 DEPARTMENT INCLUDES: Community Services Administration $317,190 Diamond Bar Center 851,800 Park Operations 892,050 Recreation 1,702,455 FY 2007-08 FY 2009-10 FY 2009-10 FY 2010-11 23.7% Actual Adjusted Budget Actual Adopted PERSONNEL SERVICES $1,788,983 $1,909,975 $1,815,579 $1,932,060 SUPPLIES 152,266 169,110 166,841 145,970 OPERATING EXPENDITURES 807,905 746,090 714,001 744,835 PROFESSIONAL SERVICES 34,635 16,605 10,836 10,940 CONTRACT SERVICES 854,299 878,240 850,033 924,530 CAPITAL OUTLAY 35,192 219,780 163,288 5,160 DEPARTMENT TOTAL $3,673,280 $3,939,800 $3,720,578 $3,763,495 DEPARTMENT INCLUDES: Community Services Administration $317,190 Diamond Bar Center 851,800 Park Operations 892,050 Recreation 1,702,455 117 COMMUNITY SERVICES Park Operations 23.7% Diamond Bar Center 22.6% v Community Services Administration£ Recreation 8.4% 45.3% Total Department Expenditures - $3,763,495 117 ACTIVITY COMMENTARY 2010-2011 DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350 The Community Services Department is responsible for the maintenance and operation of the City's nine developed parks, four community buildings and the skate park. This includes ground maintenance, facility upkeep, park improvements and capital projects. This year's budget includes funding for the operation of the Diamond Bar Center located in Summitridge Park. This facility includes a senior center and a 500 seat capacity dining hall. The Department also administers the City's community recreation program, including the Tiny Tots program, youth and adult athletics, excursions, recreation classes, summer day camp, teen activities, facility reservations, senior programs and special events. FULL TIME POSITIONS Community Services Director 1.00 Administrative Assistant 2.00 Recreation Specialist 1.74 CS Coordinator 4.00 Recreation Supervisor 1.00 Recreation Supt. 0.75 Parks & Maint Supt. 1.00 Parks & Maint Supervisor 1.00 Parks & Maint Insp/Tech 1.00 Sub — Total 13.49 Pre-school Teacher (30hrs/wk) 2.00 Asst. Pre-school Teacher (20 hrslwk) 1.00 Sub - Total 3.00 um DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350 PART TIME POSITIONS Com Svcs Specialist (15hrs/wk) 4.00 Com Svcs Leader 1 3.00 Com Svcs Leader 11 3.00 Maintenance Worker 1 2.00 Maintenance Worker 11 3.00 Facility Attendant 1 8.00 Facility Attendant 11 9.00 Sub — Total 32.00 SEASONAL PART-TIME POSITIONS CS Specialist - Fields - . 4.00 CS Spec(Day Camp/Youth Master) 1.00 Com Svcs Leader 1 5.00 Com Svcs Leader 11 10.00 Com Svcs Worker 6.00 Sub — Total 26.00 Total Positions 74.49 119 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 40099 Salary Savings 42340 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42125 Telephone 42130 Rental/Lease of Equipment 42200 Equipment Maintenance 42210 Maint. of Grounds/Bldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 3,350 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44300 PS - Special Studies TOTAL PROF SVCS .......................- ............... ......................................... DEPA*RTMENT`.::::::::Gorrii iiiiiitjr:Svcs:::::; .........jy .::.:::::::::::::::::i Q(ri.:..... ... .... AT MOAN FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted 198,042 213,650 174,461 218,800 2,108 200 155 0 (2,140) 0 0 0 2,020 3,200 1,666 3,200 33,538 37,400 29,607 38,300 4,368 4,405 4,402 3,350 1,125 1,350 1,024 1,350 2,416 3,100 2,503 3,200 23,538 29,100 18,000 29,850 0 (33,750) 3,067 (34,600) 265,015 258,455 231,663 263,450 4,946 7,530 6,675 5,000 4,946 7,530 6,675 5,000. 493 550 519 550 167 200 155 650 8,579 7,500 5,068 7,500 301 450 332 450 22,007 20,860 19,989 15,000 630 1,050 1,050 800 (174) 600 186 500 440 500 3,868 6,410 5,457 9,500 2,956 3,070 3,067 3,000 2,325 1,500 295 1,500 41,338 42,090 36,372 40,050 32,610 8,455 8,451 8,240 5,000 32,610 13,455 8,451 8,240 CONTRACT SERVICES 45518 CS -Storm Damage 0 450 40 450 TOTAL CONTRACT SVCS. 0 450 40 450 CAPITAL OUTLAY 46250 Misc Equipment 2,730 412 0 46410 Com Svcs Adm Capital Impr .68,050 17,717 0 70,780 18,129 0 DIVISION TOTAL 343,909 392,760 301,330 317,190 ow CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET $317.130 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 263/450 Full Time Community Services Director 0.515 FT Parks & Maintenance Supt. 1.000 FT Admin Assistant 1.000 FT � | ^~^- '' 15,0K00 Fuel 15.000 ` Operating Supplies (412OD) Amount Budgeted: Amount Budgeted: 5,000 OperatingSupplies 4.650 | ( | Staff Work Boots uou Amount Budgeted: OPERATING EXPENDITURES Publications 600 Telephone 25) Amount Budgeted: 860 | / Ce|phoneRoimburoement-Chrector 500 550 / ^^~^~^^L~~~~~^-`-'''''--`'-'--' Amount Budgeted: | \ Miscellaneous 500 Water Cooler Rental - Parks Office 150 | E�~^r'^'~'-Maintenance ��22OO) Amount Budgeted: 7,500 \ | EquipmentK8aintenanue 7.500 Maintenance of Grounds/Bldgs 45" Fuel (42310) Amount Budgeted: 15,0K00 Fuel 15.000 Membership & Dues (42315) Amount Budgeted: 800 Membership & Dues 800 Publications (42320) Amount Budgeted: 600 Publications 600 Meetings (42326) Amount Budgeted: 500 Meetings 500 121 COMMUNITY SERVICES ADMIN (001-6310) BUDGET DISCUSSION FY10-11 Travel -Conferences Amount Budgeted: 9,5J00 CPKGConf iriSacramento-Commisaioners 3/8-3/11/11 Registration for Spersons 1.900 Hotel —3days @$15O>(5 2.250 Air Fare —5@ $2OOround trip 1.000 Institutes —5@ $100 600 Meals/Incidentals 590 National Playground Safety Institute Certification Course &Exam inTerneou|a— 1O/4- 10/6/10 Registration for 3staff @ $410 ea 1.230 Hotel —3days @$15OX3 1.350 K8eala/|noidenta|s 630 Use City Vehicle (eat 120 mi round trip, 16 gal) 50 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Com 8vou Oinsctor-Auto/Ulowanma ($260/mo) 3.000 Education @LTraining Amount Budgeted: 1.500 Training Seminars 1,500 PROFESSIONAL SERVICES Professional Services (4400[) Amount Budgeted: 8,240 Holiday Banner Installation &Removal 6,000 Minute Secretary 2.200 County Street Light Assessment (Riparian Habitat Parcel) 40 CONTRACT SERVICES CS -Storm Damage (45S18) Amount Budgeted: 450 CIW OF DIAMOND N ESTIMATED EXPENDITURES FY 2010-2011 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 23,600 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES .......................................... ......................................... .......................................... LJERAFt1 MEN i` ;::::Gomi i iiii.y:SVcs:::::; DMS qN .......:.... ....... ..... t r:::::::::: Aj.F....:.:.:.:.:Oa1:=:533 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted 71,421 129,600 110,580 134,900 62 1,500 457 1,500 214,415 192,050 192,046 198,150 921 2,400 2,076 2,400 12,586 22,700 19,267 23,600 7,904 8,290 8,286 6,150 421 800 654 850 16,936 16,150 15,797 17,150 11,400 22,900 21,539 23,500 336,066 396,390 370,702 408,200 50,595 55,060 57,318 46,300 50,595 55,060 57,318 46,300 OPERATING EXPENDITURES 18,000 15,874 3,000 46410 Capital Improvements 0 28,340 42110 Printing 6,764 10,000 9,348 10,000 42125 Telephone 5,046 5,100 4,250 3,900 42126 Utilities 69,929 100,500 86,283 85,000 42130 Rental/Lease - Equip 130 260 243 42141 Rental/Lease - Exhibit Sp 2,531 2,000 1,905 2,000 42200 Equipment Maintenance 5,700 4,084 5,700 42210 Maint. of Grounds/Bldgs 52,978 25,415 20,469 23,000 TOTAL OPERATING EXP. 137,378 148,975 126,582 129,600 CONTRACT SERVICES 45300 CS -Community Svcs 251,214 242,225 229,636 264,700 TOTAL CONTRACT SVCS. 251,214 242,225 229,636 264,700 CAPITAL OUTLAY 46250 Misc Equipment 2,412 18,000 15,874 3,000 46410 Capital Improvements 0 28,340 27,636 2,412 46,340 43,510 3,000 DIVISION TOTAL 777,665 888,990 827,748 851,800 123 BUDGET DISCUSSION FYI 0-11 'TOTAL BUDGET 5851.800 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: Full Time, 46,380 Hardware Supplies Parks and Maintenance Supervisor /40 FT Recreation Supervisor '60 FT Com Svcs Coordinator 1.00 FT Replacement Flags 2.00 FT Part Time Cleaning Supplies 2.000 Com Svcs Spec (7GShne)(Step D) 4.00 PT Facility Attendant |(1.5G4hra)(Step O) 2.00 PT Facility Attendant || (4.700 hro) (Step 0) 6.00 PT Maintenance Worker || (849 hre) (Shap O) 1'00 PT Conn Gva Worker (1.000 hra) (Step O) 3.00 PT Com Svcs Leader |(1.223hra)(Step D) 2'00 PT Com Svcs Leader ||(1.00Ohro)(Step O) 2.08 PT SUPPLIES .Operating Supplies (41200) Amount Budgeted: 46,380 Hardware Supplies 13.000 ElectriceKLightingGupp|iea 16.000 Office Supplies 4.000 Glass Repair Materials 800 ' Paint and Painting Supplies 2.900 Replacement Flags 3.500 Uniforms/Shirts 2.500 Cleaning Supplies 2.000 Filters for Ice Machine 700 Sanyo Projector Bulbs -2each @ $400 800 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 10,000 Rental Information Brochures 10,000 Telephone (42125) Amount Budgeted: 3,900 Office Telephone 3.900 Utilities (42126) Amount Budgeted: 85,000 Gas 8,00 \&ate, 3.500 Edison 73.500 124 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY1 0-11 Page 2 Rental/Lease Exhibit Space (42141) 2,000 Exhibit Space 2,000 Equipment Maintenance (422OO) / Audio Video Systems Service | Copy Machine Service (B&VVCopier) Color Copier Service Maint. of Grounds/Bldgs (42210) Electrical Services (Lighting) Building Maintenance Services Pressure Washing Service Building Security Monitoring Doona, Locks and Keys Service Roofing Services Carpet Cleaning —Quarterly Clean GVBRfabric partitions Amount Budgeted: Amount Budgeted: CONTRACT SERVICES CS -Community Svcs (4S3DO) Amount Budgeted: 264,700 Building Maintenance Contract w/4FTContract Staff 180.000 Pest Control Contract 2.310 Landscape Maintenance Contract &al|eyCveed 67.750 HVAC Inspection & Maintenance Contract 6.700 Bear State (Equipment Service) —3.2DO Trane (Computer Control Service) -- 3,500 Water Element Chemical Treatment & Maintenance Contract 2.040 Indoor Plant Maintenance Contract 2.200 Candle Permit Fees 2.000 Generator Contract Maintenance (including fuel) 1.700 CAPITAL OUTLAY 01imcEquipment (4G2SU) Amount Budgeted: 3,0X00 Replacement Tables 3,000 125 CITY OF DIAMOND ESTIMATED EXPENDITURES FY 2010-2011 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 18,800 TOTAL PERSONNEL SUPPLIES 6,825 41200 Operating Supplies 41300 Small Tools & Equipment 650 TOTAL SUPPLIES OPERATING EXPENDITURES .......................................... ......................................... DEFAFi7 MEtJ1` : }:.:......... •SVes`: Di.isiQiv :..:.:.:.:.:.:.:.:�P:ar�; c�per�tQns>::.: FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted 101,438 99,900 99,657 107,250 1,409 4,200 4,189 5,000 133,539 126,710 126,709 122,600 1,444 1,900 1,683 1,900 17,626 17,850 17,498 18,800 6,891 6,825 6,825 5,750 588 650 605 650 11,455 10,680 10,678 10,950 17,403 18,365 18,360 18,650 291,793 287,080 286,204 291,550 8,775 21,450 18,938 12,000 8,775 21,450 18,938 12,000 42125 Telephone 7,631 8,720 8,719 8,400 42126 Utilities 201,605 210,710 210,762 193,500 42130 Rental/Lease of Equipment 1,877 1,900 1,834 2,500 42210 Maint. of Grounds/Bldgs 172,011 76,130 86,831 88,850 TOTAL OPERATING EXP. 383,124 297,460 308,146 293,250 CONTRACT SERVICES 45300 CS -Community Svcs 278,245 296,110 295,836 295,250 TOTAL CONTRACT SVCS. 278,245 296,110 295,836 295,250 CAPITAL OUTLAY 46250 Misc Equipment 15,780 260 258 46410 Capital Improvements 17,000 102,400 101,391 32,780 102,660 101,649 0 DIVISION TOTAL 994,717 1,004,760 1,010,773 892,050 Im CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET PERSONNEL SERVICES - Personnel (40010-40093) Full Time Parks & Maint Insp/Tech Parks & Maint Supervisor Intermittent Part Time Facility Attendent I - 2,494 hrs @ D -Step Facility Attendent 11 - 2,311 hrs @ D -Step Maintenance Worker I - 1,250 hrs @ D -Step Maintenance Worker 11 -1,980 hrs @D -Step $892,050 Amount Budgeted: 1.00 FT 0.60 FT 1.60 FT 4.000 IPT 4.000 IPT 2.000 IPT 2.000 IPT 12.000 IPT 291,550 Over -Time Wages Amount Budgeted: 5,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 12,000 Heritage Community Ctr 4,000 Parks Supplies 2,300 Doggie Walk Bags 5,000 Staff Work Boots 700 OPERATING EXPENDITURES'' Telephone (42126) Amount Budgeted: 8,400 Heritage Park 1,200 Heritage Community Ctr 1,200 Maplehill Pk 1,200 Pantera Pk 1,200 Peterson Pk 1,200 Reagan Pk 1,200 Sycamore Cyn 1,200 Utilities (42126) Amount Budgeted: 193,500 Paul Grow Park 10,600 Water 10,000 Electric 600 Heritage Park 9,600 Water 8,500 Electric 1,100 127 CITY OF DIAMOND BAR • ; «• LOWInK111 BUDGET DISCUSSION 0-11 .- Heritage Community Ctr 88,850 14,900 Water - Included with Heritage Park Add material to and grade skinned infield 6,100 Electric 13,500 Heritage Park High Speed Internet -- Computer & Phone 1,400 6,100 Lorbeer Lights 2,000 12,500 Electric 12,500 5,800 Maplehill Pk 800 12,500 Water 10,000 1,000 Electric 2,500 Building Maintenance Contract Pantera Pk Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 44,000 Water 31,000 Electric 13,000 Peterson Pk 25,000 Water 20,000 Electric 5,000 Reagan Pk 11,500 Water 8,500 Electric 3,000 Starshine Pk 8,900 Water 8,000 Electric 900 Summitridge 28,000 Water 28,000 Electric - Included w/DBC Sycamore Cyn 16,000 Water 11,000 .Electric 5,000 Rental/Lease of Equipment (42130) Amount Budgeted: 2,500 Rental equip to repair Trails / Backstop Nets 2,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 88,850 Paul Grow Park Add material to and grade skinned infield 6,100 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Heritage Park Add material to and grade skinned infield 6,100 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Heritage Community Ctr Building Maintenance Contract 5,800 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 800 Maplehill Pk Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Pantera Pk Building Maintenance Contract 3,050 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 WA: CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY(001'5340) BUDGET DISCUSSION FY1 0-11 Peterson Pk Replace Dugout Shade Covers 2.000 Weed Removal / Fire Break 3.000 ' Removal ofPoison Oak Adjacent toHiking Trail 2.000 Misc Knoint-|rh t Ltg, B o Pest Ctrl, etc 3,000 Reagan Pk 16.058 Misc yNoirit-irri tn Ltg, Elec, Pest Ctrl, etc 2500 Starshine Pk 8.363 Plant 15eo24"box trees @18S.5Oaa 3.000 Misc K0 i # h t Ltg, Elec, Pest Ctrl, etc 200 Summitridge Park/DBC Add mateho|toand grade skinned infield 6.100 K8iaoK8ain#rrit Ltg, Bec Pest Ctrl, etc 1,000 Sycamore Cyn Park Cleaning ofCreek Area 3.000 Sump Pump Maintenance 7.600 Ground Squirrel Control 2.600 Add material toand grade skinned infield 6.100 &1iocN1oin#rrigtn.Ltg.Bec.Pest Ctrl, etc 1.000 Weed Rennova|/FireBreaks 15.800 Removal ofPoison Oak Adjacent toHiking Trail 2.000 CONTRACT SERVICES CS -Community Svcs (4S38O) Amount Budgeted: 295.250 Landscape Maintenance Contract \/aUeyCrestContrect 103.088 Paul Grow Park 20.574 Heritage Park 13.735 Nlop|ahi|| Park 16.058 Ronald Reagan Park 24.082 Gtamhine park 8.363 Sycamore Canyon Park 16.070 Trail Head otSycamore Canyon Park 4.200 ValleyCrest Contract Pantera Park Peterson Park LorbeerFootba|| Field Summit Ridge Park (incl v/DiamondBar Center) 129 99,331 43.027 48,904 CITY OF DIAMOND A ESTIMATED EXPENDITURES FY 2010-2011 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Shdrt/Long Term Disability 40085 Medicare '40090 Benefit Allotment 40099 Salary Savings 15,435 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES DEPA'RTMEN•.T•.t:??:;*Gotiiisiiadl •.•SVcs:•:•:• oii is ...........:.....ecieai otZA- n FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted 370,372 425,515 379,184 488,200 20,968 18,340 18,335 17,710 285,458 302,835 302,833 263,500 8,589 11,600 8,856. 11,900 76,178 90,550 77,616 98,650 14,406 15,435 15,432 13,650 2,537 3,200 2,675 3,450 23,415 24,675 24,671 22,600 94,186 106,900 97,408 112,750 Equipment Maintenance (31, 000) (63, 550) 896,109 968,050 927,010 968,860 87,950 85,070 83,910 82,670 87,950 85,070 83,910 82,670 OPERATING EXPENDITURES CS -Community Svcs 85,296 95,150 86,998 42110 Printing 10,368 14,190 13,156 14,190 42120 Postage Charges 5 250 38,570 250 42128 Banking Charges 39,109 33,500 32,684 33,500 42130 Rental/Lease of Equipment 9,977 13,300 9,610 12,300 42140 Rental/Lease of Real Prop 69,469 82,300 76,092 102,300 42200 Equipment Maintenance 447 1,500 42205 Computer Maintenance 0 400 0 500 42315 Membership & Dues 1,895 2,070 1,610 2,090 42325 Meetings 1,534 2,000 1,998 1,510 42330 Travel - Conferences 6,419 5,070 5,069 6,700 42335 Travel -Mileage & Auto Allow 688 710 380 710 42340 Education & Training 1,792 1,190 375 1,185 42353 City Birthday Party 73,439 65,365 65,360 65,000 42410 Admissions -Youth Activities 30,923 37,220 36,567 40,200 TOTAL OPERATING EXP. 246,065 257,565 242,901 281,935 PROFESSIONAL SERVICES 44100 Commission Compensation 2,025 3,150 2,385 2,700 TOTAL PROF SVCS 2,025 3,150 2,385 2,700 CONTRACT SERVICES 45300 CS -Community Svcs 85,296 95,150 86,998 98,765 45305 CS -Concerts in the Park 16,712 20,775 20,771 21,650 45310 CS -Excursions 31,920 38,570 37,190 44,755 45320 CS -Contract Classes 190,912 184,960 179,562 198,960 TOTAL CONTRACT SVCS. 324,840 339,455 324,521 364,130 CAPITAL OUTLAY 46250 Misc Equipment 2,160 0 0 0 2,160 DIVISION TOTAL 1,702,455 1,556,989 1,653,290 1,580,727 130 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET $1,702,455 PERSONNEL SERVICES Personnel (40010-40093) Full Time Community Svcs Director Recreation Superintendent Admin Assistant CS Coordinator Recreation Supervisor Rec Specialist Rec Specialist Regular Part -Time Asst. Preschool Teacher (20 hrs) Preschool Teacher (30 hrs) Seasonal Part -Time CS Spec. -Day Camp/Youth Master Plan Implementation (990 hrs @ D -Step) CS Spec. -Fields (3,016 hrs @ D -Step) CS Workers (871 hrs @ D -Step) CS Leader (3579 hrs @ C -Step) CS Leader-TinyTots (900 hrs @ E -Step) CS Leader II (4,676 hrs @ B -Step) Overtime Wages (40020) Summer Day Camp Senior Excursions Haunted House 4th of July Event 22nd Birthday Party Adult Excursions Youth & Adult Sports Winter Snow Fest YMP & Youth in Action Diamond Bar Day at the Fair Candy Cane Craft Fair SUPPLIES Amount Budgeted: 951,150 0.485 FT 0.750 FT 1.000 FT 3.000 FT .400 FT 0.740 FT 1.000 FT 7.375 FT 3.00 RPT 1.00 SPT 4.00 SPT 6.00 SPT 4.00 SPT 1.00 SPT 10.00 SPT 26.00 SPT Amount Budgeted: 17,710 1,535 345 2,000 1,300 2,000 2,970 1,660 2,000 3,000 400 500 Operating Supplies (41200) Amount Budgeted: 82,670 Haunted House/FFF 4,050 Easter Egg Hunt 2,535 Youth Soccer 3,580 Youth Basketball 9,860 131 CITY OF DIAMOND BAR RECREATION SVCS (001~5350) BUDGET DISCUSSION FYI 0-11 Page 2 Adult Volleyball 235 Candy Cane Craft Fair 90 Concert Share 1.00 Senior Excursions 1.080 SeniorDanoee/Prognama 8.150 Adult Basketball 3.000 Day Camp 7.680 Staff Shirts 2.500 YK8PImp &OB4Youth 2.715 Adult Excursions 730 Vb|unteenPrognam-T'Shidu 465 Tiny Tots 6.600 Youth Baseball 12.230 Winter Snow Fest 6.850 Concerts |nthe Park 1.500 Contract Classes GOO Staff One Pitch Tourney 800 Veterans Recognition QOO Arbor Day Celebration &OO Fourth ofJuly 1.550 Movies Under the Stars 1.210 Diamond Bar Day atthe Fair 700 Field Attendant 350 OPERATING EXPENDITUIR8S Printing (42110) Amount Budgeted: 14,180 Concerts inthe Park/Movies inthe Stars 1.500 Day Camp 800 V0nterGnowfest 450 Youth Basketball 700 Youth Baseball 700 Youth Soccer 450 Easter Egg Hunt 400 Haunted House & Fall Fun Festival 600 Arbor Day Celebration 100 Tiny Tots 500 Candy Cane Craft Fair GUO Senior Programs 865 Contract Classes 1.200 Veterans Recognition 1.000 Armed Forces Banners Brochures 300 Fourth ofJuly 500 DB4Youth 2.535 Diamond Bar Day atthe Fair 1.000 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 132 CITY OF DIAMOND BAR RECREATION SVCS (001_5350) BUDGET DISCUSSION FY1 0-11 Page 3 Banking Charges (42128) Amount Budgeted: 33,500 Credit Card Charges 33.500 Rental/Lease ofEquipment (4213O) VWnterSnowfest Fireworks Show Sound System Reotroome/Ginko Tables/Chairs/Equipment Light Tower Rental Concert Share Amount Budgeted: 12,300 3,500 6,000 2,000 1,000 1,000 2,000 2,800 Rental/Lease ofReal Prop (4214O) Amount Budgeted: 102,300 _ Youth Basketball Games +Practice 25.280 > ! Youth Indoor Soccer 4.700 Adult Volleyball 8.160 Adult Basketball 40.900 Contract Classes 19.000 | � 4th ofJuly (DB High School) 4.800 Winter Snow Fest 160 Easter Egg Hunt 100 Equipment Maintenance Amount Budgeted: 1J500 Vehicle Maint 1,500 Computer Maintenance (42205) Amount Budgeted: 500 Computer Software - Staff Scheduling 500 Membership Q^Dues W2315H Amount Budgeted: 2,090 C.P.FLS. Membership (8Staff) 1.240 Lem (2Staff) 400 Calif. Aoao. ofSenior Service Centers (1 Staff) 26 VNLG(3Staff) 75 G.C.M.A.F. Membership (4 Staff) 350 Meetings (42325) Amount Budgeted: 1,510 C.P.R.8.Geminana 200 G.C.yW��F. Sports Institute (4staff) 310 Brochure Exchange Meetings 200 CPRS District XIII Meetings 600 WILS Meetings 200 Travel - Conferences (42330) Amount Budgeted: 6,700 Senior Service Assn. Annual Conference 1.200 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 710 Staff Mileage 710 133 CITY��U�� K�U�� _' ~~~~.~..~.~~~�~°^�"^ RECREATION SVCS (001-6350) BUDGET DISCUSSION FY1 0_11 Education & Training (42340) Amount Budgeted: 1,185 Day Camp 765 Tiny Tots 420 City Birthday Party (42353) Banners Special Event Insurance Reetnoon/GinkRanbs| Sound System Rental Equipment Rental - Tables, Chaina, Gnnenato,a, Canopies ContnsctGtoff/Seouhty Rides/Attractions Non Profit's Organizations Revenue Share Annual Birthday Pins Decoration/Signs Gamea/GornePhzeo FacUih/Renta|-PUGD Food Reimbursement BirthdeyCokas/Gupp|ies Wrist Bands Flyers/Posters/Promotion Council & Commission Shirts Kwik Covers Amount Budgeted: 2,050 22,000 11,000 2,400 4,000 3,500 250 550 560 500 SDU 850 500 Admissions -Youth Activities (42410) Amount Budgeted: 40,200 Day Camp - Excursions 38,000 Tiny Tots 600 D134 Youth 800 Volunteens 800 PROFESSIONALSERVICES Commissioner Compensation (441OU) Amount Budgeted: 2.700 5Comm. @ @12mtgs/year 2.700 CONTRACT SERVICES CS -Community Svcs (45308) Amount Budgeted: 98,765 Adult Basketball Officials 1.180 Tiny Tots GOO Staff One Pitch Tourney 250 Vo|unteeno 2.000 Oayoamp—GafetyGhow GOO Youth Basketball Ofhoio|a 4,200 PeaoeBui|dem 2.815 Winter Snow Fest -2O11 21.800 Snow 13.700 Sound System 750 134 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI 0-11 Page 5 Special Event Insurance 600 Bands -- 7 Concerts Food Vendor Reimbursement 550 4,500 Valley Crest/MCE 1,000 Banners Banners 500 1,800 Event Security 300 Annual BMI Registration Revenue Split w/Organizations 4,500 Senior Program 23,910 Haunted House/Fall Fun Festival 2,000 Special Event Insurance 400 Banners 1,000 Revenue Split w/Organizations (FFF) 600 Candy Cane Craft Fair 500 Easter Egg Hunt Liability Insurance 450 Fireworks Show -- 2010 20,700 Fireworks 12,300 Entertainment 5,000 Banners (5 New Horizonital) 900 Balloons/Decorations 500 Insurance 2,000 Veterans Recognition - Entertainment/Caterer 2,670 Armed Forces Banners 7,100 Movies under the Stars -- Movie Rentals 2,500 DB4Youth 1,980 Diamond Bar Day at the Fair - Entertainment 1,000 Concert Share 2,400 Concerts in the Park (45305) Bands -- 7 Concerts 10,000 Sound System 4,500 Concessionaire Reimbursements 750 Banners 3,300 Special Event Insurance 1,800 Annual ASCAP Registration 650 Annual BMI Registration 650 CS -Excursions (45310) Adult Excursions Senior Excursions Amount Budgeted: 19,755 25,000 21,650 44,755 CS - Contract Classes (45320) Amount Budgeted: 198,960 Contract Class Instructors 190,000 Finger Printing for Contract Class Instructors @ $32 960 Instructor Insurance 8,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 2,160 Table Tennis Table 1,600 Youth Sports Scoreboards/Timers 560 135 Public r s Administration .l' Landscape Maintenance a PERSONNEL SERVICES | SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES | / CAPITAL OUTLAY ' DEPARTMENT TOTAL DEPARTMENT INCLUDES: Landscape Maintenance FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted $837.819 $861.750 $852.009 $788.800 36.914 38.000 85.797 39.000 99.571 108.150 97.249 111.150 216.342 122.920 105.618 79.500 1,422J08 1.605.712 1.368.085 1,423.250 303 3.000 2.586 3.000 PNAdministration $591.850 Engineering 299.850 Road Maintenance 1.211.500 Landscape Maintenance 341,500 PUBLIC WORKS nmxdmimstration Engineering 137 Road Maintenance *aeu ACTIVITY COMMENTARY 2010-2011 The. Public Works Department provides information on General Engineering matters relating to City streets, public right-of-ways, City's Capital projects, utilities, traffic related issues, etc. to the general public, contractors, developers, utility companies, and other public agencies. It coordinates City projects and plans with other governmental agencies to ensure that the City's concerns are addressed (i.e. SCAG, LACTC, CalTrans, County of Los Angeles) This department manages and enforces the City's requirements for subdivisions, lot development, utilities, vehicle/pedestrian traffic, and the use of public right-of-way. All plans" and projects for proposed development are reviewed and any required reports are prepared for the Planning Commission, Traffic and Transportation Commission, and the City Council. The department is responsible for the City's traffic and transportation activities, grant administration, and the administration of related Capital Projects Funds. The department is also responsible for the day-to-day maintenance of all publicly owned properties, -including streets, curbs, gutters, sidewalks, traffic signals, signs, street lights, sewers storm drains and landscaping. The department administers the maintenance contracts to accomplish the fore mentioned items. PERSONNEL FULL TIME POSITIONS Public Works Director .85 Senior Civil Engineer .85 Associate Engineer 1.00 PW Maintenance Supt 1.00 Sr Management Analyst .20 St. Street Ma int Wkr 1.00 Sr. Admin Assistant .80 Jr. Engineer .95 Total Positions 6.65 138 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 .....i...TMEr�IT DIV'.ISION;:�:;:;::`:;::`:>:�l?Eii?lie:V(fksf.dixiin;:: DRGA NtZ44.;t0N:#:::0Q:�:::�5'I PROFESSIONAL SERVICES 44000 Professional Services 160,332 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 1,575 30,415 3,000 33,370 Actual Adjusted Actual Adopted PERSONNEL SERVICES 262,705 275,950 263,633 268,700 40010 40020 Salaries Over -Time Wages 392 2,000 680 2,000 40030 Part -Time Salaries (1,571) 3,254 0 3,850 2,997 3,550 40070 City Paid Benefits 46,498 48,300 46,180 47,050 40080 40083 Retirement Worker's Comp. Exp. 4,597 2,450 4,709 2,350 40084 Short/Long Term Disability 1,528 1,700 1,587 3,829 1,650 3,900 40085 Medicare 3,800 34,097 4,000 34,700 33,071 32,600 40090 Benefit Allotment (5,400) (11,000) 40099 Salary Savings TOTAL PERSONNEL 355,300 367,550 356,686 350,800 SUPPLIES 41200 Operating Supplies 5,246 4,500 4,020 4,500 41300 Small Tools & Equipment 500 37 500 5,246 5,000 4,057 5,000 TOTAL SUPPLIES OPERATING EXPENDITURES 6,239 7,000 2,116 7,000 42110 42115 Printing Advertising 2,739 3,500 1,486 3,500 5 42125 Telephone 493 59,107 550 65,000 544 68,921 550 68,000 4212 42315 Utilities Membership & Dues 1,200 1,000 1,142 1,000 42320 Publications 1,500 2,515 1,000 2,000 66 1,634 1,000 2,000 42325 42330 Meetings Travel -Conferences 5,653 4,000 2,734 4,000 42335 Travel -Mileage & Auto Allow 2,938 3,000 3,108 1,800 3,000 1,500 42340 Education &Training 2,084 84,468 1,500 88,550 83,551 91,550 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 160,332 66,550 56,743 6,500 44100 Commissioner Comp 1,575 30,415 3,000 33,370 1,665 28,220 3,000 40,000 44240 Prof Svcs -Environmental TOTAL PROF SVCS 192,322 102,920 86,628 49,500 CONTRACT SERVICES 45221 CS -Engineering 44,204 153,540 112,720 60,000 45227 CS - Inspection 3,918 27,632 40,816 30,000 4,816 31,222 15,000 20,000 45530 CS - Industrial Waste TOTAL CONTRACT SVCS. 75,754 224,356 148,758 95,000 CAPITAL OUTLAY (576) 190 46220 Office Equip -Furniture (576) 0 190 0 DIVISION TOTAL 712,514 788,376 679,870 591,850 139 ffix N , t - "t, BUDGET DISCUSSION FY1 0-11 TOTAL BUDGET $591.850 Personnel (40010-40093) Public Works Director GrManagement Analyst Senior Civil Engineer Assoc Engineer Assist Engineer GrAdmin Assistant Amount Budgeted: 360,800 0.75 FT 0.20 FT 0.40 FT 0.25 FT 0.35 F7 0.80 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,580 Misc. Office Supplies 4,500 Small Tools & Equipment (41300) Amount Budgeted: Soo Misc. Tools & Equipments 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 7,000 Plano. Specifications, Reports, Notices, and Flyers 7.000 NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 31500 mailings related topublic works/traffic/parking/street sweeping activities 3,500 Telephone (42125) Amount : 550 Public Works Director - Cell Phone Allow 550 Meetings (42325) Amount Budgeted: 2,000 Public Works and Traffic Engineering Workshops/Seminars 2,000 am CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FYI 0-11 Page 2 Travel -Conferences (42330) Amount Budgeted: 4,000 League of California Cities- Public Works Officers Institute Annual Conference, APWA Conference 2,000 T&T Commissioner Wkshops/Conf 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: '5'uUu Public Works Director - Auto Allowance 3,000 Education & Training (42340) Amount Budgeted: 1,5001,500 Trainings/Workshops PROFESSIONAL SPRVIF-ES- Professional Services (44000) Amount Budgeted: 6,500 Minute Secretary 1,500 Misc.Traffic Mgt Programs 5,000 Permit Fees (Sewer Sys Overflow & Commissioner Compensation (44100) 3,000 T&T Commission 3,000 Prof Svcs -Environmental (44240) Amount Budgeted: 40,000 NPDES Permit/Compliance due to increased enforcement/requirements, including spill responses. 10,000 TMDL and water quality related requirements 5,000 Permit Fees (Sewer Sys Overflow & NPDES) 20,000 CPR Membership 5,000 CONTRACT SERVICff_�__ CS - Engineering (45221) Amount Budgeted: 60,000 As needed basis -non fee based projects 60,000 (i.e., Pavement Management System Update, Sewer/Storm Drain M&O Deficiency Analysis) CS - Inspection (45227) Amount Budgeted: 15,000 Grading, sewer, storm drains, and various development improvements. 15,000 CS - Industrial Waste (45530) Amount Budgeted: 20,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcement. 20,000 141 CIW OF DIAMOND ESTIMATED EXPENDITURES FY 2010-2011 j3E1?AR-T-'MPN gtYISION :::::::::::::E igineering ::: fJt2GANtZAt'jt31�f:#`(30: ::::::::::: =.5551:?:>": FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted PERSONNEL SERVICES 40010 Salaries 200,554 207,550 208,561- 458,300 40020 Over -time Wages 584 527 40070 City Paid Benefits 2,162 2,900 2,183 2,150 40080 Retirement 35,441 36,350 36,431 27,750 40083 Worker's Comp. Exp. 3,911 2,100 4,159 1,600 40084 Short/Long Term Disability 1,184 1,300 1,259 1,000 40085 Medicare 2,874 3,050 2,984 2,300 40090 Benefit Allotment 28,176 28,300 28,444 21,400 TOTAL PERSONNEL 274,886 281,550 284,548 214,500 OPERATING EXPENDITURES 42315 Membership & Dues 200 1,100 200 1,100 42325 Meetings 115 500 500 42330 Travel -Conferences 0 500 159 500 42335 Travel -Mileage & Auto Allow 36 500 40 500 42340 Education & Training 750 11000 460 1,000 TOTAL OPERATING EXP. 1,101 3,600 859 3,600 CONTRACT SERVICES 45221 CS - Engineering 33,907 28,090 23,554 15,000 45222 CS - Traffic 57,209 25,000 19,861 25,000 45223 CS - Plan Checking 18,333 69,781 27,635 33,750 45224 CS - Soils 0 5,000 4,993 5,000 45226 CS - Surveying 0 3,000 3,000 TOTAL CONTRACT SVCS. 109,449 130,871 76,043 81,750 DIVISION TOTAL 385,436 416,021 361,450 299,850 142 TOTAL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION $299,860 Personnel (40010-40093) Amount Budgeted: 214`500 Senior Civil Engineer 045 FT Assoc Engineer 076 F[ Assist Engineer 0.60 FT 1.80 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1.100 APVVA(Genior, Associate QAooisL Engineers) 500 ASCE(Senior, Associate & Assist. Engineers)_ GDO Meetings (42325) Amount Budgeted: 500 Travel -Conferences (42330) Amount Budgeted: 500 500 APWA Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 500 K8isc � |Education Q^Training Amount Budgeted: `.uvv | 1000 /\PVV�.AGCE.|TG.UCLAEx�»na�no . /CONTRACT SERVICES" � CS-Eno|neern0(4S2�1) Amount Budgeted: /vvv - 153000 Misc. engineedngetug|ee/nspon1G studies/reports .ODO Budgeted:needed basis CS - Traffic Engr (45222) Amount � 25,000 Traffic Counts, Speed Surveys, Traffic Impact Studies. NTMP Plans, etc. 25.000 � grading, sewer, —and storm drain ' , j lot line adjustment, certificate ofcorrection. CS - Solis (45224) Amount Budgeted: 5,000 5,000 As needed basis � 3/]OO Surveying 3OOO Aeneodedbao� . 143 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2010-2011 60A;R71HlEN.-.;:;:....liG:�IVorks;::::::::: DIMSION'.::: Roast...... . .. i.... FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Actual Adopted PERSONNEL SERVICES 40010 Salaries 148,740 152,000 150,384 -160 100 40020 Over -Time Wages 413 500 1,037 500 40070 City Paid Benefits 1,897 2,550 1,947 2,550 40080 Retirement 26,104 26,600 26,094 28,050 40083 Worker's Comp. Exp. 4,026 3,550 4,170 3,750 40084 Short/Long Term Disability 834 950 863 1,000 40085 Medicare 2,107 2,250 2,126 2,350 40090 Benefit Allotment 23,512 24,250 24,154 25,200 TOTAL PERSONNEL 207,633 212,650 210,775 223,500 SUPPLIES 41250 Road Maintenance Supplies 28,182 30,000 29,075 30,000 41300 Small Tools & Equipment 3,486 4,000 2,665 4,000 TOTAL SUPPLIES 31,668 34,000 31,740 34,000 OPERATING EXPENDITURES 42130 Rental/Lease of Equip 1,990 4,000 1,765 4,000 42200 Equipment Maintenance 3,592 4,000 3,608 4,000 42310 Fuel 8,420 8,000 7,466 8,000 TOTAL OPERATING EXP. 14,002 16,000 12,839 16,000 Professional Services 44520 Prof Svcs - Engineering 24,020 20,000 18,990 30,000 24,020 20,000 18,990 30,000 CONTRACT SERVICES 45501 CS -Street Sweeping 146,497 160,000 148,489 160,000 45502 CS -Road Maintenance 254,443 226,306 220,397 240,000 45504 CS -Sidewalk Insp & Repair 193,139 202,279 200,911 140,000 45506 CS -Striping & Signing 46,438 30,070 19,222 50,000 45507 CS -Traffic Signal Maint 245,076 250,000 179,041 250,000 45512 CS -Storm Drainage 9,861 15,000 19,622 35,215 15,000 50,000 45522 CS -Right of Way Maint TOTAL CONTRACT SVCS. 17,480 35,215 912,934 918,870 822,897 905,000 CAPITAL 46250 OUTLAY Misc Equipment 879 3,000 2,396 3,000 879 3,000 2,396 3,000 DIVISION TOTAL 1,191,136 1,204,520 1,099,637 1,211,500 144 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5654) BUDGET DISCUSSION FYI 0-11 TOTAL BUDGET $1,211,500 ` Personnel (40010-40093) Amount Budgeted: 223,500 | Public Works Director .10 FT Public Wks Maintenance Superintendent 1.00 FT | GrStreet Maintenance Worker 1.00 FT 2.10 FT SUPPLIES� � | Road Maintenance Supplies W125O\ Amount Budgeted: 30.000 AC Cold Mix, Absorbents, Gigne, Poeta, Cones, Paint, and[Nioc. Supplies. | j Work Boots -2Staff Members Small Tools & Equipment (41300) Amount Budgeted: 4,000 Misc. Items (Grinding wheels, blades, shovels, etc.) OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 4,000 Generator, Spot Lights, Trucks, Banioades, Traffic Control Cones/Signs, etc. Equipment Maintenance (42200) Amount Budgeted: 4,000 Grinder, Striper, Car washes, etc �' Amount Budgeted. � .._` . _— ! PROFESSIONAL PrqfSnos-EngineehoQ 3O Amount Budgeted: .000 On-call Traffic Engineering Assistance/Support CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 160,000 ] CS -Road Maintenance (455-02) Amount Budgeted: 240,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 140,000 Sidewalk R&R CS -Striping & Signing (45506) Amount Budgeted: 50,000 Striping & Signing work 145 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FYI 0-11 Page 2 CS -Traffic Signal Maint (46507) Amount Budgeted: 250,000 CS -Storm Drainage (45512) Amount Budgeted: 15,000 Storm Patrol/Drainage Device Maint CS -Right of Way Maint (45622) Amount Budgeted: 60,000 Right of Way Maint CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: 3,000 Equipment Replacement 146 ................................... .................... CITY OF DIAMOND BAR ESTIMATED EXPENDITURES Ain / FY 2010-2011 147 FY 2008-09 FY30D9- O FY20034O FY 2010-11 Actual Adjusted Actual Adopted CONTRACT SERVICES 45500 Contract Services 18.992 26.000 13.998 35.000 45503 CS - Parkway k8a\nt 23.793 24.675 21.810 24.675 45508 C8'Vegetation Control 103.352 37.015 84.866 102.015 45509 CS'Tree Maintenance 166.374 172.030 172.108 163.800 45510 CS-TnaeVVatehng 12060 11,895 11605 16010 TOTAL CONTRACT SVCS. 324.571 331.615 320.38' 34/.50" DIVISION TOTAL 324,571 331,615 320,387 341,500 147 t CITY OF DIAMOND BAR LANDSCAPE !MAINTENANCE (001-5558) BUDGET DISCUSSION l FYI 0-11 TOTAL BUDGET $341,500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 351000 Trails Maint - Youth at Risk Pgm 35,000 (Funded with Prop. A Safe Parks Act At -Risk Funds) CS - Parkway Maint (45503) Amount Budgeted: 24,675 Lanterman Contract 24,675 CS - Vegetation Control (45508) Amount Budgeted: 102,015 MCE Contract 78,765 Crestline Annexation Area (12 mos. vs 6 mos. last year) 10,000 Freeway Ramps/Cal Trans ROW 13,250 CS - Tree Maintenance (45509) Amount Budgeted: 163,800 WCA Contract Tree Maintenance -5 yr cycle (2,760 trees) 109,230 Area 4 --1,331 trees @ 38.90/tree 51,780 LLAD #38 -- 1,318 trees @ 38.90/tree 51,270 LLAD #41 Slopes (3 -man Crew/25 days 6,180 over a 5 -year period ($30,900/5 years) Service Requests and As Needed Work 7,000 Emergency Call Out 3,000 Arborist Inspections 5,000 Tree Planting 10,670 Crestline -- Inventory of Trees 2,000 Tree/Stump Removals/Replacements for Sidewalk Repairs and 21,900 Pro -Active Risk Management Remove Dead Alders/Eucs at Pathfinder Slope over 5 -years 5,000 ($25,000/ 5 years) CS -Tree Watering (45510) Amount Budgeted: 16,010 WCA Contract 16,010 CITY OF DIAMOND BAA Department - Transfers Out ® Transfers Out 149 ACTIVITY COMMENTARY 2010-2011 DIVISION TITLE: TRANSFERS OUT DIVISION NO. 9915 Interfund transfers from the General Fund to other funds for Fiscal Year 2009-2010 consist of transfers to the Community Organization Support Fund, Self -Insurance Fund, Computer Replacement Fund, LLAD'Funds, and the Capital Improvement Projects Fund. The City Council has created a Community Organization Support Fund that is funded through transfers from the General Fund. The purpose of this fund is to provide money in an effort to provide financial support to various community based organizations. The transfers to the Self-insurance Fund include the budgeted amount for the City's general liability insurance premiums. I The transfer to the Computer Replacement Fund is normally based on depreciation estimates for various City owned equipment and computer systems, however due to economic uncertainties the transfer was reduced th.is FY. it is anticipated that as this fund builds reserves there will be money available to replace equipment as it becomes obsolete or worn out. The transfers to the LLAD Funds have become necessary to supplement the funding of the districts operations. The City Council will be considering various funding mechanisms in the near future to ensure the continued services provided by these assessment districts. The transfers to the Capital Improvement Projects Fund consist of transfers to make various park and street improvement projects. am CITY OF DIAMOND BARD PCR VI.....:Tiarisfers=Out::::::::::: ESTIMATED EXPENDITURES :CijVjjON:::: T•.tiiSfe+sQlt::::;::::: FY 2010-2011 USES OF FUND BALANCE RESERVES FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Transfer Out-LLAD #38 Actual Adjusted Projected Proposed _ OPERATING TRANSFERS OUT 36,695 202,222 171,232 57,042 49011 Transfer Out -Com Orgnztn Fd 3,606 15,000 10,175 15,000 49510 Transfer Out -Self Ins Fund 231,700 117,503 117,503 386,006 49520 Transfer Out -Equip Replcmt 19,400 248,153 248,153 0 49530 Transfer Out -Comp Replcmt 159,500 50,000 50,000 159,500 TOTAL 414,206 182,503 177,678 560,506 USES OF FUND BALANCE RESERVES 49138 Transfer Out-LLAD #38 178,867 107,455 14,807 49139 Transfer Out-LLAD #39 36,695 202,222 171,232 57,042 49141 Transfer Out-LLAD #41 139,292 49250 Transfer Out-CIP Fund 1,865,901 466,955 897,662 215,000 49510 Transfer Out -Self Ins Fund 248,153 248,153 1,902,596 1,235,489 1,424,502 286,849 TOTAL 2,316,802 1,417,992 1,602,180 847,355 151 CITY OF DIAMOND BAR TRANSFERS • 11 BUDGET • FYI 0-11 TOTAL BUDGET $401,006 OPERATING TRANSFERS OUT Transfer Out -Com Orgnztn Fd (49011) Amount Budgeted: 15,000 15,000 Transfer Out -Self Ins Fund (39510) Amount Budgeted: 386,006 Insurance Premiums 7,700 Insurance Deposits 378,306 Transfer Out -Equip Replcmt Amount Budgeted: 0 Vehicle Replacement (5 yr cycle) Transfer Out -Computer Equip Replacement Amount Budgeted: 159,500 159,500 USES OF FUND BALANCE RESERVE Transfer Out - LLAD #38 (49138) Amount Budgeted: 14,807 To Cover Fd Deficit - to be repaid 14,807 Transfer Out - LLAD #39 (49139) Amount Budgeted: 57,042 To Cover Fd Deficit - to be repaid 57,042 Transfer Out-CIP Fund Amount Budgeted: 215,000 25408 Grand Ave Beautification-Montefino to ECL 50,000 Brea Cyn/Via Sorella Drainage Improvements 165,000 152 153 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 COMMUNITY ORGANIZATION SUPPORT FUND ...................... **** .................... ...... ......................... ................ W. FUND DESCRIPTION: This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued � this program to show their ever increasing interest and support of the City's non profit community organizations. ESTIMATED RESOURCES 25500 AppnzpFund Balance 39001 Transfer -in General Fund TOTAL OPERATING EXPENDITURES 401 b-42355 Contributions - Com Groups TOTAL FY 2008-09 Pf2OO9- 8 FY200S- 8 FY2O1O- 1 Actual Adjusted Budget Actual Adopted 3.886 | 3606 15000 10175 15000 - 7,591 15,000 10,175 15,000 7.581 15`000 mm 7,591 15,000 10,175 15,000 154 / CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND (011) FY 2010-2011 TOTAL RESOURCE BUDGET $15,000 ESTIMATED RESOURCES Transfer -in General Fund (39001) Amount Budgeted: 15,000 15,000 TOTAL EXPENDITURE BUDGET $15,000 OPERATING EXPENDITURES Contributions - Com Groups (42355) Amount Budgeted: 15,000 15,000 155 I q, l_ 157 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 MEASURER FUND FUND DESCRIPTION: The Measure RLocal Return program is new inFYO9-1U.These funds are toboused for major street resurfacing, rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; &transit. ' FY 2008-09 FY 2009-10 FY2OV9- O FY 2010-11 Actual Adjusted Budget _ Actual Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 50,000 31325 Measure RRevenue 310.858 383.293 506.493 38100 Investment Earnings 1,168 1000 TOTAL 310858 38*46/ 557493 TRANSFERS OUT 9915-49001 Transfer 8oGen Fund 80.000 8915-48250 Transfer to CIP Fund 230858 556493 Total Capital Outlay u 310.858 v """.."" FUND BALANCE RESERVES 25500 Reserve 461 1,000 Total Fund Balance Res. u u 384.461 1,000 TOTAL 0 310,858 384,461 557,493 CITY OF DIAMOND BAR MEASURE R FUND (I 10) BUDGET DISCUSSION FY10-11 TOTAL RESOURCE BUDGET $557,493 ESTIMATED RESOLIKEFS7."' : a Fund Balance Reserve (25500) Amount Budgeted: 50,000 50,000 Based on Projections Measure R Revenue (31325) Amount Budgeted: 506,493 Measure R based on MTA estimate 506,493 Interest Revenue (36100) Amount Budgeted: 1,000 1000 TOTAL EXPENDITURE BUDGET $557,493 TRANSFERS OUT 556,493 Transfer to CIP Fund (9915-49250) Amount Budgeted: Slurry Seal/Overlay - Area 7 506,493 Median Mod - DBB @ Clear Creek Cyn 50,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,000 1,000 159 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 .............................................. . .................:.::::::::::::::Speoial;f evei iae... GAS TAX FUND FUND DESCRIPTION: ( I The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. This year the State has replaced Prop 42 fund with additional Gas Tax Funds. ESTIMATED RESOURCES 25500 Approp Fund Balance 31705 Gax Tax - 2105 31710 Gas Tax - 2106 31720 Gas Tax - 2107 31730 Gas Tax - 2107.5 31731 HUTA - Prop 42 Replcmnt 36100 Interest Revenue TOTAL TRANSFERS OUT FY 2008-09 Actual FY 2009-10 FY 2009-10 FY 2010-11 justed Budget Actual Adopted 166,884 (52,791) (52,791) (101,101 299,350 321,850 354,292 320,390 177,980 192,200 211,928 191,350 398,583 428,750 471,989 426,820 - 7,500 15,000 7,500 601,086 9915-49001 Transfer to General Fund 1,096,900 1,011,900 1,011,900 946,060( 9915-49117 Transfer to Prop 42 Fd 29,157 9915-49250 Transfer to CIP Fund 400 90,000 90,000 571,929 Total Transfers Out 1,097,300 1,101,900 1,101,900 1,547,146 FUND BALANCE RESERVES 25500 Reserve (52,791) (112,391) (101,101) (101,101 i Total Fund Balance Res. (52,791) (112,391) (101,101) (101,101) TOTAL 1,044,509 989,509 1,000,799 1,446,045 160 CITY OF DIAMOND BAR GAS TAX FUND (111) FY 2010-2011 TOTAL RESOURCE BUDGET $1,446,045 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: (101,101) Estimated Based on Budget & Projections (101,101) Gax Tax - 2105 (31705) Amount Budgeted: 320,390 Gas Tax - 2106 (31710) Amount Budgeted: 191,350 Gas Tax - 2107 (31720) Amount Budgeted: 426,820 Gas Tax - 2107.5 (31730) Amount Budgeted: 7,500 HUTA - Prop 42 Amount Budgeted: 601,086 Interest Revenue Amount Budgeted: 0 TOTAL EXPENDITURE BUDGET $1,446,045 TRANSFERS -OUT Transfer to General Fund (9916-49001) Amount Budgeted: 946,060 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage limited 878,060 to amt available 68,000 Utilities (001-5510-42125) Transfer to Prop 42 Fund (9916-49117) Amount Budgeted: 29,157 To Cover Projected Deficit 29,157 Transfer Out - CIP (9915-49250) Amount Budgeted: 571,929 Slurry Seal/Overlay - Area 7 571,929 FUND BALANCE RESERVESO� (101,101) Reserve (25600) Amount Budgeted: (101,101) HI& �'� 'A 145,600 142,573 .:FaJ:4 D;l YPE;::;Spec.....eCITY....... . SPECIAL FUNDS BUDGET(...............:: 1,500 666 1,500 FY 2010-2011 2,500 1,969 ::::::::: PROPOSITION A FUND 25,500 24,941 16,100 FUND DESCRIPTION: 1,300 1,724 750 The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. 2,150 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-1.1 23,400 Actual Adjusted Budget Actual Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 703,586 280,554 280,554 (9,384) 31310 Transportation Tax 868,439 981,900 767,942 814,160 34850 Transit Subsidy Prgrm Rev 988,594 1,000,000 997,412 1,000,000 36100 Interest Revenue TOTAL 17,014 2,577,633 8,000 2,270,454 2,705 3,000 2,048,613 1,807,776 PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40020 Over -Time Wages XXXX-40070 City Paid Benefits XXXX-40080 Retirement Benefits XXXX-40083 Workers Comp Expense XXXX-40084 Short/Long Term Disability XXXX-40085 Medicare Expense XXXX-40090 Cafeteria Benefits OPERATING SUPPLIES 5553-41200 Supplies OPERATING EXPENDITURES 5553-42110 Traffic & Trans Printing 5553-42128 Bank Charges 5553-42205 Computer Maintenance 5553-42315 Membership & Dues 5553-42395 Misc Exp CONTRACT SERVICES 5350-45310 CS - Excursions 5553-45315 CS - Holiday Shuttle 5553-45402 CS-Shenff/Spcl Evts 5553-45529 Para -Transit Dial a Cab 5553-45533 Transit Subsidy Program 5553-45535 Transit Subsidy -Fares 141,058 145,600 142,573 91,100 1,089 1,500 666 1,500 1,974 2,500 1,969 1,760 25,457 25,500 24,941 16,100 1,777 1,300 1,724 750 835 900 860 600 2,071 2,150 2,051 1,340 23,519 23,400 22,673 16,950 197,780 202,850 197,457 130,100 880 11000 1,033 1,000 880 1,000 1,033 1,000 480 25500 Reserve 280,554 116,304 6,471 7,000 7,904 6,500 9,023 34,450 30,378 _ 2,100 9,500 9,800 14,622 11,150 (106) 100 179 100 25,368 51,350 53,083 19,850 63,338 72,700 63,477 73,625 6,209 8,000 5,059 6,000 1,366 1,500 1,476 1,500 534,250 550,000 427,512 - 300,889 250,000 264,602 250,000 858,020 1,000,000 1,014,366 1,000,000 1,764,072 1,882,200 1,776,492 1,331,125 CAPITAL OUTLAY 5553-46230 Computer Equip -Hardware 3,979 5,250 2,290 750 5553-46235 Computer Equip -Software 5,000 11,500 7,952 10,242 7,500 8,250 8,979 16,750 MISC EXPENDITURES 4090-47230 Sale of Prop A Fds 300,000 - - 300,000 - - TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund 0 50,770 19,690 Total Capital Outlay 0 50,770 19,690 0 FUND BALANCE RESERVES 280,554 116,304 (9,384) 317,451 25500 Reserve 280,554 116,304 (9,384) 317,451 TOTAL 2,577,633 2,321,224 2,048,613 1,807,776 UWA CITY OF DIAMOND BAR Prop A - Transit Fund (11 2) BUDGET DISCUSSION FYI 0-11 TOTAL RESOURCE BUDGET $1,807,776 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: (9,384) Estimated Based on Projections (9,384) Transportation Tax (31310) Amount Budgeted: 814,160 Based on MTA Estimates 814,160 Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 1,000,000 1,000,000 Interest Revenue Amount Budgeted: 3,000 Based on Experience 3,000 TOTAL EXPENDITURE BUDGET $1,807,776 PERSONNEL SERVICE Finance Director Desktop Support Tech Sr Office Specialist Accounting Technician Sr. Mgt Analyst Mgt Analyst Sr. Admin Assistant Amount Budgeted: 130,100 0.10 FT 0.05 FT 0.40 FT 0.75 FT 0.05 FT 0.05 FT 0.05 FT 1.45 FT OPERATING SUPPLIES -- Supplies (6553-41200) Amount Budgeted: 1,000 Diamond Ride - ID Cards 500 Zebra Printer supplies for Diamond Ride 500 OPERATING EXPENDITURES Banking Charges (42128) Amount Budgeted: 6,500 Credit Card Charges (online transactions) 6,500 Computer Maintenance (5553-42205) Amount Budgeted: 2,100 Software Maintenance: Diamond Ride AssurelD - Annual Support 1,200 Synercard Annual Renewal (Diamond Ride) 400 Hardware Maintenance: Diamond Ride Zebra printer - annual support & maint 500 163 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FYI 0-11 Page Membership & Dues (5663-42315) Amount Budgeted: 11,150 11,150 SGVCOG Misc Expenditures (5553-42395) Amount Budgeted: 100 100 CONTRACT [A AnmmuntBu Budgeted: ' ' 73,625��-E��uma��n�(G�5O-4�31 Tiny Tots � 1. 275 Seniors 23000 . Day Camp 28,000 Adult Excursions 1D .500 Conoerts|nthePark/KAoviee-GhVttlee 4.000 CityBidhdayPady-Shutt|eo 2.600 Shuttles 4th ofJuly -8hutU 2 .5OO WinbarSnowFeat-Ghutt|a 1 .OOO DB4Youth 750 CS - Holiday Shuttle (6360-45315) Amount Budgeted: 6,000 / ....- on __`--_ 6,000 CS-moenruSpe�*/Events ("^°°-~°`°2) Amount Budgeted: . 500 Security for Evening Transit Sales 1.500 Para -Transit Dial a Cab (6553-45529) Amount Budgeted: 0 Moved temporarily toProp C Transit Subsidy Program (5553-46533) Amount Budgeted: 250,000 250,000 Transit Subsidy -Fares (5563-45535) Amount Budgeted: 1,000,000 1,000,000 CAPITAL OUTLAY Computer Equip - Hardware (5553-46230) Amount Budgeted: 750 Diamond Ride HW Enhancements 750 Computer Equip - Software (6553-46235) Amount Budgeted: 7,500 GIS Upgrade - For Pavement Mgmnt, Signals, etc. 7,500 FUND BANN-CERIESERVES Reserve (25500) Amount Budgeted: 317,451 317,451 164 CITY��U7�� U�U�N��K�� U� ��x ��x��x�u��nm�� rn.~ SPECIAL FUNDS BUDGET FY 2010-2011 PROPOSITION C FUND FUND DESCRIPTION: The City receives Proposition CTax which is additional allocations ofState Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitafion, maintenance or traffic safety. The projects must betransit related improvements. Inorder tospend these funds, the City must submit the project tothe County for prior approval. ESTIMATED RESOURCES 25500 AppmpFund Balance 31320 Transportation Tax 36100 Interest Revenue TOTAL PERSONNEL SERVICES XXXX-40010Solariee >O<XX-4UO7UCity Paid Benefits XX>0{-4OO8ORetirement Benefits XXXX-40003Workers Comp Expense XXXX-4OO84Short/Long Term Disability XXX}<-4OO85Medicare Expense %XXX-4OO9OCafeteria Bane5ta � | OPERATING EXPENDITURES 42205 Computer Maintenance � � PROFESSIONAL SERVICES 44000 Professional Services CONTRACT SERVICES 5553~45529 Pora-TransitOieJaCab FY 2008-09 P/2OVS- O FY2UO9- O FY 2010-11 Actual Adjusted Budget_ Actual Adopted 1.526.647 1,688184 1,688184 1.553,921 723.318 700.000 637.041 675.323 39,093 20,000 16,128 15,000 120,750 1,550 21,150 1,200 750 1,750 14,650 4,400 4,400 4,400 4,400 4,400 4,400 20,688 109,312 50,037 30,000 20,688 109,312 50,037 30,000 450,000 450,000 CAPITAL OUTLAY 125,000 5510-46412 Traffic Control Improvements 0 0 0 125,000 TRANSFERS OUT 9915'48001 Transfer 10General Fund 9,000 S`OUO 3.000 9915-49250 Transfer hrC|PFund 571,186 710100 266064 180000 580,186 719,100 275,664 180,000 FUND BALANCE RESERVES 25500 Reserve 1,688,184 1,635,372 2,011,252 1,293,044 / TOTAL 2,289,058 CITY OF DIAMOND BAR Prop C - Transit Fund (113) BUDGET DISCUSSION FYI 0-11 -TOTAL RESOURCE-BUDGET ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,553,921 1,553,921 Anticipated F13 Transportation Tax (31320) 675,323 Based on MTA Projection 675,323 Interest Revenue Amount Budgeted: 15,000 Based on Experience 15,000 111.11 TOTAL EXPENDITURE BUDGET 2,244,244 PERSONNEL SERVICES Amount Budgeted: 161,800 Sr. Civil Engineer (DBITS) 0.10 FT Info Svcs Director (DBITS & Transit) 0.10 FT Assoc Engineer (DBITS) 1.00 FT 1.20 FT (DBITS - Diamond Bar Intelligent Transportation System) OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 4,400 GIS Software (40% of Annual Maint.) 4,400 PROFESSIONAL SERVICES Professional Services (5510-44000) Amount Budgeted: 30,000 Citywide Traffic Signal Timing Plan 30,000 CONTRACT SERVICES Amount Budgeted: 450,000 Para -Transit Dial a Cab (Temporarily moved 450,000 from Prop A) CAPITAL OUTLAY Traffic Control Improvements (5510-46412) Amount Budgeted: 125,000 Relocation of Traffic Mgt System Due to City Hall Move 125,000 TRANSFERS -OUT Amount Budgeted: Transfer Out - CIP (9915-49250) 180,000 TS -Battery Backup System @ 10 Intersections 180,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,293,044 1,293,044 CITY OF DIAMOND BARlf:UNCTiti.N'*-�*:'::*::::::::::::::Stt��tIP�Itti�'I SPECIAL FUNDS BUDGET FY 2010-2011 Transportation Efficency Act (TEA) Fund FUND DESCRIPTION: The Federal Government has created oFederal Surface Transportation Program that allocates funds for various improvements tothe nation's streets and roads. The allocations are made each six years. The City has been allocated fundatoknpmveone ofthe City's main throughfanao.Grand Avenue. This fund has been established toaccount for this activity. ESTIMATED RESOURCES 25500 C|PReeeme 31331 County 'GTPLRevenue 31845 TEA Revenue 36100 Investment Earnings TOTAL TRANSFERS OUT 3915-49250 Transfer toC(PFund Total Capital Outlay FY 2008-09 FY2VU9- O FY2OOS- O FY 2010-11 - 473,161 1,271,633 500,000 (213.191) 580.352 11,550 213,191 798,472 500,000 11,550 500,000 798,472 500,000 11,550 500,000 FUND BALANCE RESERVES *'« 25500 Reserve -'~ '~' � TOTAL 1,271,633 973,161 15,825 580,352 fla CITY OF DIAMOND BAR TEA Fund (114) BUDGET DISCUSSION FYI 0-11 TOTAL RESOURCEBUDGET$580,352 ESTIMATED RESOGPCES Approp Fund Balance Amount Budgeted: 580,352 Estimated Based on Budget 580,352 TOTAL EXPENDITURE BUDGET $580,352 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 500,000 254o5 Grand Ave - Beautification-Montefino/ECL 500,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 80,352 80,362 im SPECIAL FUNDS BUDGET FY 20110-2011 ...... - - -- ------- ............. ............ e. INTEGRATED WASTE MANAGEMENT FUND 82,450 49,732 FUND DESCRIPTIO'N"" 48 O Waste Management Fund was created during FY90-91, to account for expenditures and revenues related The Integrated involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted to the activities waste hauler fees and funds received from the State for recycling education and efforts. 13744 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget ... Actual Adopted ESTIMATED RESOURCES 278UD7 '4228�8 42Z.6G3 477.765 25500 AppmpFund8�onoe ' 1.5O8 O.1�O 15351 8,000 31870 Used M�orOil Block Grant 15.734 1O.�OOO.g32 7.482 14884 81875 Beverage CtnrRecydinQGd 48 4OO.00O 43O.1S8 . 531..ODO 34820 A893SAdmin Fees 3.�n2 � 4.OD0 - 34830 E4No�aRncyd\ngRevenue O94U 4VOO . 4.005 5OOU . 56100 Interest Revenue . o: E�9-1 ,087 59,830 36770 HHVVReimbursement -776,569 921,313 874,141 747 TOTAL 4,505 8000 PERSONNEL SERVICES 551540010 Salaries 5515-40020 OverTimnVvoQes 551540070 City Paid Benefits 551540080 Retirement 551540083 Workers Comp. Exp. 551540084 Short/Long Term Disability 551540085 Medicare 551540090 Benefit Allotment 551540099 Salary Savings Total Personnel SUPPLIES 505-41200 Operating Supplies 5515-41400 Promotional Supplies OPERATING EXPENDITURES 551542110 Printing 551542115 Advertising 5515~42120 Postage 5515-42315 Membership/Dues 551542320 Publications 551542325 K8eobngo 551542350Tmvn\-Cnnf&Meetings 5515-42340 Education &Training 5515-42355 Contributions -Com. Groups Total operating Exp. PROFESSIONAL SERVICES 5515-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5515-45500 CS -Public Works Total Contract Svcs. 73,632 82,450 49,732 134,000 48 O 114 1,260 6022,1308b6 13744 14.4DO 9.156 23�5D 1 ' O50 OSO 1.250 '351 435 510 300 850 1V7S 1.200 718 1.950 ' 111U2 11�5� . 75O9 . 2O '950 102,405 112,050 E�9-1 ,087 59,830 19,751 15,000 4,004 4,505 8000 6,562 8,000 24,256 000 10,566 8,000 T' 35.ODU 30,000 OOS17 450 1.000 1,000 3.000 3,000 O 500 O 300 200 O 200 20 500 20 500 O 1.000 772 1.000 217 500 357 500 2,000 1,000 8,604 4j,500 1,149 37,500 10,861 15,000 10,276 O 10,861 15,000 10,276 65,000 51,422 75,000 37,490 75,000 51,422 75,000 37,490 75,000 TRANSFERS OUT 175,000 168,112 90,000 9915~49001 Transfer Out - General Fund 156,358 U-90,600 156,358 1 10,UUU 168,1 FUND BALANCE RESERVES 422,663 477,763 577,461 601,417 25500 Reserve 477,763 577,461 Oo1,417 ow CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY1 0-11 TOTAL RESOURCE BUDGET $1,036,747 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 477,763 Estimated based on Budget 477,763 Used Motor Oil Block Grant (31870) Amount Budgeted: 8,000 Annual Allocation 8,000 Beverage Cntnr Recycling Grant (31875) Amount Budgeted: 14,984 Annual Allocation - 14,984 AB939 Admin Fees (34820) Amount Budgeted: 531,000 Interest Revenue Amount Budgeted: 5,000 Assuming higher cash balances due to increased revenues 5,000 TOTAL EXPENDITURE BUDGET $1,036,747 Amount Budgeted: 159,830 Full Time PW Director 0.15 FT Sr. Mgt Analyst 0.45 FT Management Analyst .0.90 FT Sr. Admin Assistant 0.15 FT Asst Engr 0.05 FT 2.15 FT 5515-41400 Amount Budgeted: 8,000 Storm Water Prevention/Water Conservation 8,000 Items/Recycling Items Printing (6615-42110) 30,000 Envirolink and Education Outreach to Increase Multi- 30,000 Family & Commercial Sector Recycling Advertising (5615-42116) Amount Budgeted: 1,000 Multi -media campaign focusing on integrated 1,000 waste management Postage (6515-42120) Amount Budgeted: 3,000 Postage Cost 3,000 170 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5615) BUDGET DISCUSSION FYI 0-11 e2 ibership/Dues (5515-42315) .5uu Membership Fees 300 Publications (6515-42320) 200 200 Subscriptions Meetings (5515-42325) Amount Budgeted: 500 500 Meetings Travel-Conf & Meetings (5515-42330) Amount Budgeted: 1,000 Conferences 1,000 Education & Training (5515-42340) Amount Budgeted: 500 Training 500 Contributions -Com. Groups (5515-42355) 1,000 City Trash Cutter Award, America Recycles 1,000 Day Celebration, etc. PROFESSIONAL SERVICES 65,000 Professional Services (5515-44000) Amount Budgeted: On-call Technical Assistance/Support in AB 939 65,000 Annual Report, VerificationNalidation of DRS Tonnage, C & D Debris Program, and Solid Waste Contract Management CONTRACT SERVICES" CS -Public Works (5515-45500) Amount Budgeted: 75,000 Street sweeping debris composting program 55,000 Door to Door HHW Program 20,000 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 75,000 90,000 Street sweeping (001-5554-45501) Storm Drainage (001-5554-45512) 15,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 601,417 601,417 171 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 Traffic Improvement Fond FUND DESCRIPTION:' F��w�h�b��dd�m�� /n� '^mx�»xpu,="�"u the city Council for Traffic mproveme � | �o Funds will baallocated from this fund boassist with various traffic improvement PROFESSIONAL SERVICES 87,584 279,916 89,644 44000 Professional Svcs Total Professional Svcs 87,584 279,916 89,644 TRANSFERS OUT 1 9915-49250 Transfer toC|P Fund 132,052 Total Capital Outlay 132,052 1 65, FUND BALANCE RESERVES 385,931 23,985) 245,345 271 2550Reserve Total Fund Balance Res. 385.93/ p`^.~.~/ 245,34b 271 TOTAL 605.567 390,931 388,910 bb,271 172 FY 2008-09 FY O FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted ESTIMATED RESOURCES �O�O 3�y31 . 3�.S31 O5.�1 255OD CiPReseme . 31800 |ntergvtRav-OtherCitieo 225.000 -9,797 5,000 - 2,979 36100 Investment Earnings 567 390,931 388,910 65,271 TOTAL uu PROFESSIONAL SERVICES 87,584 279,916 89,644 44000 Professional Svcs Total Professional Svcs 87,584 279,916 89,644 TRANSFERS OUT 1 9915-49250 Transfer toC|P Fund 132,052 Total Capital Outlay 132,052 1 65, FUND BALANCE RESERVES 385,931 23,985) 245,345 271 2550Reserve Total Fund Balance Res. 385.93/ p`^.~.~/ 245,34b 271 TOTAL 605.567 390,931 388,910 bb,271 172 CITY OF DIAMOND BAR Traffic Improvement Fd (116) BUDGET DISCUSSION FYI 0-11 TOTAL RESOURCE BUDGET $65,271 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 65,271 Estimated Based on Projections 65,271 TOTAL EXPENDITURE BUDGET $65,271 TRANSFERS OUT Transfer to CIP Fund (9916-49250) Amount Budgeted: 65,000 Neighborhood Traffic Management Mitigations 65,000 FUND BALANCE RESERVES' Fund Balance Reserves Amount Budgeted: 271 271 am CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET .......... .......... FY 2010-2011 Prop 42 - Traffic Congestion Relief Fund REVENUE HAS BEEN REPLACED BY NEW GAS TAX REVENUE - See FD 111 During FY 00-01, the State Legislature passed bill AB 2928 or Prop 42. This bill allows for the allocation of funds, to Cities and Counties for the purpose of street and highway maintenance and rehabilitation. The State halted distribution of these funds in 2006 but resumed distribution in FY08-09. These funds must be expended within the fiscal year after they have been received. Therefore funds received in FY09-10 must be expended by June 30, 2011. ESTIMATED RESOURCES 25500 Appropriated Fund Balance 31735 AB2928 - Traffic Cngstn Rel. 36100 Interest Revenue 39111 Transfer In - Gas Tax TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers Out FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted 478,381 478,381 (29,157) 510,814 543,483 547,799 - 3,130 1,000 2,053 29,157 1;1q QAA 1 022.864 1,028,233 35,563 35,563 1,123, 071 1,123,071 579,588 579,588 A 478,381 (100,207) 448,645 0' 478,381 (100,207) 448,645 0l NOTE: This Revenue has been replaced by additional Highway Users Tax which is recorded in the 111 -Gas Tax Fund 174 CITY OF DIAMOND BAR Prop 42 - Traffic Congestion Relief Fund (117) BUDGET DISCUSSION FYI 0-11 TOTAL RESOURCE BUDGET ' - $0 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: (29,157) Estimated Based on Projections (29,157) AB2928 - Traffic Cngstn Rel. (31865) Amount Budgeted: 0 Replaced by Gas Tax Transfer in - Gas Tax Fund Amount Budgeted: 29,157 To Cover Anticipated Deficit 29,157 TOTAL EXPENDITURE BUDGET $0 FUND BALANCE RESERVES' Reserve (25500) Amount Budgeted: 0 0 175 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 IMPROVEMENTAIR QUALITY FUND DESCRIPTION: UNG3aON::::::::::Airaify::;:;::::; This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the. imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. ESTIMATED RESOURCES 25500 Approp Fund Balance 31810 Pollution Reduction Fees 36100 Interest Revenue TOTAL OPERATING EXPENDITURES 5098-42125 Telephone 5098-42205 Computer Maintenance 5098-42315 Membership/Dues Total Operating Exp. FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted 103,553 145,617 145,617 128,417 51,419 72,000 87,267 70,000 345 4,000 1,454 500 155,317 221,617 234,338 198,911 176 39,350 9,700 7,000 (2,723) 7,000 9,700 7,000 (2,723) 46,350 PROFESSIONAL SERVICES 5098-44030 Prof Svcs - Data Processing 50,000 0 0 0 50,000 Total Prof. Svcs. CAPITAL OUTLAY 100,000 88,855 5098-46100 Auto Equipment 15,000 5098-46230 Computer Equip -Hardware 4,000 5098-46235 Computer Equip -Software 0 5098-46250 Misc Equipment 6,000 19,000 l 0 106,000 88,855 Total Capital Outlay FUND BALANCE RESERVES 145,617 108,617 148,206 83,567 25500 Reserve Total Fund Balance Res. 145,617 108,617 148,206 83,567 TOTAL 155,317 221,617 234,338 198,917 1,76 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY1 0-11 TOTAL RES BUDGET' $198,917 ESTfMATED RESOURCES Amount 128/17 Projected AppropFundBo|onon 128/417 Pollution Reduction Fees (31810) Amount Budgeted: 70,000 70,000 Based on history Interest Revenue Amount Budgeted: 500 500 Based on Experience TOTAL EXPENDITURE BUDGET $198,917 Computer Maintenance (5553-42205) Amount Budgeted: DB Intelligent Transportation Systems (DBITS) 20,000 Transcore, (Traffic Signal Software - PW) - Servers) 4,500 HP - Server Maintenance and support (3 7,000 Cisco Network HW Support Transit Pass Systems `—'—'Salea ' 5OOD Gov|G TPS . - 35O -- S IIS (Transit) aEyeDig�a|Secuhty' Secure . Vehs\gn -SSLCarbficete(Trane\t) 1. .~ 0 HP -Server intenanceandoupport(1-Gemor) 1.500 Membership/ ues (42315) SGVCOG 7,000 GERV\L;t5 �n�ountBudgetmd: SD'ODO Professional Sen/�ea(44Vuu) 50000 DBTraffic Mgt Center Support . CAPITAL OUTLAY Ammount8udQatad' 16`000 CommpoterEquip'Herdxvare(46zou) . 12.500 TPS HyVEnhancements ySen«aV 2.500 DB|TSHVVEnhancements Com )uter Equip - Software (46235) 4,000 TPS - System Enhancements F00OB&LANGu Reserve (26600) Amount Budgeted: 177 .. . ....................... ........... .............. y CITY OF DIAMOND BAR ......... ..... ...... .0::' W ........ .. .... . ................ SPECIAL FUNDS BUDGET .......... NP #r.... .......... FY 2010-2011 SB 821 FUND - Bike and Pedestrian Paths (TDA) FUND DESCRIPTION: The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S13821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. ESTIMATED RESOURCES 25500 CIP Reserve 31880 SB821 Revenue -Current Yr 31880 SB821 Revenue -Reserves TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers Out FUND BALANCE RESERVES 25500 Reserved Total Fund Balance Res. FY 2008-09 Actual 9,755 9,755 9,755 I I FY 2009-10 FY 2009-10 FY 2010-11 iusted Budget Actual Adopted I I ■ TOTAL 9,755 0 0 0( 178 CITY OF DIAMOND BAR SB 821 Fund (119) BUDGET DISCUSSION FYI 0-11 � TOTALRESOURCE ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: u Estimated Based on Budget SB821 Revenue -Current Yr (31880) 0 Based on MTA Alloc ($24,294 has been allocated but is being reserved for future use) !! SB821 Revenue -Reserves (31880) 0 Base on Previous Year Unused Allocation f Interest Revenue (36100) Amount Budgeted: 0 TOTAL EXPENDITURE BUDGET $0 TRANSFERS OUT 0 Transfer to CIP Fund (9915-49250) Amount Budgeted: FUND BALANCE RESERVES 0 Reserve (25500) Amount Budgeted: (reserved for project carryover) 179 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 Prop I[3Transportation Fund KON The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (Prop 1B) was approved by the voter o inNovember 2OOG. Prop 18provided bond funds toCities tofund the maintenance and improvement oflocal transportation facilities. This fund has been created toaccount for this money. ESTIMATED RESOURCES 25500 C|PReoeme 31733 Prop 1BRevenues 36100 Investment Earnings TOTAL TRANSFERS OUT S815-4Q25OTransfer toC|PFund Total Capital Outlay FY 2008-09 FY 2009-010 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted 32,012 32,012 20,447 700.985 358.101 205.239 5.000 1,000 978,357 717,550 391,113 226,686 978,357 7 17,550 391,113 226,686 FUND BALANCE RESERVES O 25500 Reserve 1,010,369 737,997 391,113 226,686 TOTAL owe CITY OF DIAMOND BAR Prop 1 B Transportation Fd (120) BUDGET DISCUSSION FYI 0-11 TOTAL RESOURCE BUDGET $226,686 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 20,447 Reserved for Project Carryover 20,447 Prop 113 Revenues Amount Budgeted: 206,239 205,239 Based on Estimate Interest Revenue (36100) Amount Budgeted: 1,000 1,000 TOTAL EXPENDITURE BUDGET $226,686 TRANSFERS OUT 226,686 Transfer to CIP Fund (9915-49250) Amount Budgeted: 226,686 Arterial Slurry Seal - Zone 5 FUND BALANCE RESERVES --7' Reserve (25500) Amount Budgeted: 0 Reserved for project carryover HA CITY OF DIAMOND BAR [ SPECIAL FUNDS BUDGET FY 2010-2011 PARK FEES F UND (QUIMBY) FUND DESCRIPTIO Within the Subdivision MAct of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. i This fund iaused toaccount for the fees received. FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 | Actual Adjusted Budget Aoti Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 41OS17 ' 420'555 42O.SS5 342.3U7 | | 34555 Quimby Fees ' 36100 Interest Revenue 9638 12000 3,318 GOU TOTAL 420555 432,555 *238/3 34280/ | [ TRANSFERS OUT 8915-48250 Transfer Out 'C|P D 135640 58,344 286000 Total Capital Outlay 0 135,640 58,344 286,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 420555 296915 365529 58807 | im CITY OF DIAMOND BAR PARK FEES FUND (QUIMBY) FY 2010-2011 TOTAL RESOURCE BUDGET $342,807 ESTIMATED RESOURCES' Approp Fund Balance Amount Budgeted: 342,307 342,307 Quimby Fees (34555) Amount Budgeted: 0 Interest Revenue (36100) Amount Budgeted: 500 500 TOTAL EXPENDITURE BUDGET $342,807 TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: 286,000 Washington Str Park - Construction 140,000 Silver Tip Mini Park Impr 146,000 FUND BALANCE RESERVES Reserve (25600) Amount Budgeted: 56,807 56,807 183 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 FUND : The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment � [ which addresses the needs ofthe City's otrisk youth. This FYfunds are being used toward the implemention of the youth master plan and the improvements being made to the Sycamore Canyon Trail. ESTIMATED RESOURCES 25500 AppropFund Balance 31815 Prop A-8ofeNghbrhdPhe 36100 Investment Earnings TOTAL TRANSFERS OUT 8015-48001 Transfer toGen Fund 9915~49141 Transfer toLLAD41 9915-48250 Transfer toC|PFund Total Transfers Out FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL FY 2008-09 PY2009- 0 FY2OOB- O FY 2010-11 Actual - Adjusted Budget Actual Adopted (17.792) 21.534 21.534 - 151,317 125.998 81.978 136,978 594 312 134,119 147,532 103,824 136,978 112.585 91.000 84.998 116. 70,938 20,000 1 112,585 161,938 84,998 136, 21,534 21.534 19 184 18,826 18,826 " CITY OF DIAMOND BAR PROP A SAFE NBRHD PKS FUND (123) FY 2010-2011 TOTAL RESOURCE BUDGET $136,978 ESTIMATED RESOURCES !, Approp Fund Balance (25500) Amount Budgeted: 0 Prop A -Safe Nghbrhd Pks (31815) Amount Budgeted: 136,978 136,978 TOTAL EXPENDITURE BUDGET $136,978 TRANSFERS OUT Amount Budgeted: 116,978 Transfer to Gen Fund (49001) Youth Master Plan Implementation 81,978 Youth At Risk Program 35,000 Transfer to LLAD 41 (49141) Amount Budgeted: 20,000 20,000 Youth at Risk Program FUND BALANCE RESERVES Amount Budgeted: Reserve -Future Capital Imp (25500) ow CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: :EUN T.lC�N : ;:; Falk: ri Provetnen': The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 Interest Revenue TOTAL PROFESSIONAL SERVICES 44300. PS - Special Studies CAPITAL EXPENDITURES 46305 Real Estate Acquisition 46410 Capital Improvement TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers Out FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted 909,321 615,679 615,679 503,440 17,370 10,000 5,337 1,000 121,932 12,967 5,200 121,932 12,967 5,200 150,000 8,946 - 8,946 150,000 0 0 180,134 128,557 31,889 470,821 180,134 128,557 31,889 470,821 FUND BALANCE RESERVES 25500 Reserve 615,679 386,332 583,927 33,619 Total Fund Balance Res. 615,679 386,332 583,927 33,619 TOTAL 926,691 677,856 621,016 504,440 CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FYI 0-11 TOTAL RESOURCE BUDGET $504,440 ESTIMATED RESOORCES Approp Fund Balance (25500) Amount Budgeted: 503,440 Estimated Based on Actual Exp. 503,440 Interest Revenue Amount Budgeted: 1,000 Based on Experience 1,000 TOTAL EXPENDITURE BUDGET $504,440 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: 470,821 Silvertip Mini Park 50,821 Washington Street Park Const 370,000 Syc Cyn Creek Bed Repair & Tot Lot Wall 50,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 33,619 33,619 CITY OF DIAMOND N BUDGETSPECIAL FUNDS FY 2010-2011 :FUNP:TYPE*:::::?::::'::::SPecial:Reueniie:::: :FUNCTICYN*::::::::` ::::Cbiifr'dh-}i:Dav:::::<: COMMUNITY DEVELOPMENT BLOCK GRANT FUND - m FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. ESTIMATED RESOURCES 31630 CDBG Revenue -Carry Over 31630 CDBG Revenue TOTAL PERSONNEL SERVICES XXXX-40010 Salaries XXXX-400200ver-time Wages XXXX-40070 City Paid Benefits XXXX-40080 Retirement XXXX-40083 Worker's Comp. Exp. XXXX-40084Short/Long Term Disability XXXX-40085 Medicare XXXX-40090 Benefit Allotment Total Personnel FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted 62,500 102,777 357,799 501,018 415,465 383,691 357,799 563,518 415,465 486,468 22,890 21,240 16,364 22,000 440 160 170 - 450 400 314 450 4,175 3,750 2,876 3,870 383 250 272 210 144 140 99 140 345 320 238 330 4,653 4,100 3,356 4,230 33,480 30,360 23,689 31,230 SUPPLIES 5215-41200 Operating Supplies 1,849 2,522 1,363 2,221 Total Supplies 1,849 2,522 1,363 2,221 OPERATING EXPENDITURES 1,009 300 1,152 650 5215-42115 Advertising 6 5350-42335 Travel -Mileage & Auto Allo 25,940 29,421 26,608 29,462 5215-42355 Contributions -Com Groups 26,949 29,721 27,766 30,112 Total Operating Exp. PROFESSIONAL SERVICES 5215-44000 Professional Services 108,084 188,769 135,027 125,309 Total Prof. Svcs. 108,084 188,769 135,027 125,309 TRANSFERS OUT 25,000 9915-49001 Transfer to Gen Fd 9915-49250 Transfer to CIP Fund 187,437 312,146 227,620 272,596 Total Transfers Out 187,437 312,146 227,620 297,596 TOTAL 357,799 563,518 415,465 486,468 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FYI 0-11 TOTAL RESOURCE BUDGET $486,468 ESTIMATED RESOURCES CDBG Revenue -Carry Over (31630) Amount Budgeted: 102,777 102,777 CDBG Revenue (31630) Amount Budgeted: 383,691 Based on CDC awarded amount 383,691 TOTAL EXPENDITURE BUDGET $486,468 PERSONNEL SERVICES - H W W Amount Budgeted: 31,230 Administration: Com Dev Director (D96906-10) 0.05 FT 8,080 Senior Accountant (D96906-10) 0.05 FT 5,510 Senior Program: Corn Svcs - Coordinator (D96904-10) 0.26 FT 17,640 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,221 City Senior Program (D96904-10) 2,221 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted:. 650 Public Hearing Notices (D96906-10) 650 Contributions -Com Groups (42355) Amount Budgeted: 29,462 YMCA Childcare & Day Camp (600873-10) a 26,662 Senior Club Support (D96904-10) 2,800 PROFESSIONAL SERVICES Amount Budgeted: 125,309 Professional Services (44000) Senior Program Liability Insurance Premiums - (D96904-10) 4,000 Contract Admin (D96906-10) 21,309 Home Improvement Loan Pgm (600503-10) 100,000 TRANSFERS -OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 25,000 ADA Improvements - New Civic Center 25,000 H W W CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FYI 0-11 Page 2 Transfer Out - CIP (9915-49250) Amount Budgeted: 272,596 27011 Curb Ramp Inst -Adel, Grndl, Calbrn,G Prdos 116,617 26310 ADA Retrofit - Stardust, Silvertip & Longview. 52,800 26811 ADA Retrofit - Silver Tip Minipark Const. 103,179 u 190 CITY OF DIAMOND BAR FUN .:T.YPE::: ::::Special::Rer�eritie:::::: ........................................... SPECIAL FUNDS BUDGET FUNet.tONc::::::: > ::i?ubitc:S �fetjc:`:: < ::> FY 2010-2011 ELJtVD:#: ::::::925:: CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: The City normally receives a State COPS grant, however this FY it has been suspended. The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects.. There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to Project Sister, and transfer to the General Fund to partially fund the City's contracted Law Enforcement Technician. FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted ESTIMATED RESOURCES 1 31855 Public Safety Grant - State 78,253 100,000 121,747 100,000 36100 Interest Revenue 1,993 1,500 1,243 1,000 25500 Fund Balance Reserve 75,302 119,315 119,315 94,615 TOTAL 155,548 220,815 242,305 195,615 SUPPLIES 4,600 6,900 4,600 7,500 4411-41200 Operating Supplies 1,509 j 0 0 1,509 0 OPERATING EXPENDITURES 4411-42200 Equipment Maintenance 1,134 1,000 928 500 Total Operating Exp. 1,134 1,000 928 500 PROFESSIONAL SERVICES 4411-44000 Professional Svcs 4,600 6,900 4,600 7,500 Total Professional Svcs 4,600 6,900 4,600 7,500 CAPITAL OUTLAY 4411-46250 Misc Equipment 499 31,000 2,221 6,000 Total Capital Outlay 499 31,000 2,221 6,000, TRANSFER -OUT 9915-49001 Transfer Out -General Fund 30,000 111,300 94,887 104,000 30,000 111,300 94,887 104,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 119,315 70,615 138,160 77,615 119,315 70,615 138,160 77,615 TOTAL 155,548 220,815 242,305 195,615 1 191 CITY OF DIAMOND BA COPS Fund (126) BUDGET DISCUSSION FY1 0-11 1 TOTAL RESOURCE 8UDG' ET $195,615 ESTIMATED , RESOURCES Public Safety Grant - State (31855) Amount Budgeted: 100,000 Assumed State will continue to fund. 100,000 Interest Revenue (36100) Amount Budgeted: 1,000 1,000 Fund Balance Reserve Amount Budgeted: 94,615 Estimated based on projections 94,615 - TOTAL EXPENDITURE BUDGET $195,615 OPERATING EXPENDITURE -9 Equipment Maintenance (42200) Amount Budgeted: 500 600 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 7,600 Project Sister 2,500 At Risk Youth Counseling 5,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 6,000 Replacmenet Printer 1,000 Miscellaneous Equipment 5,000 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 84,000 104,000 Law Enf Tech Fingerprinting Program 20,000 FUND BALANCE RESERVES Amount Budgeted: 77,615 77,615 HW'J ....... ............................. ........ S ....... [.Kd ......... CITY OF DIAMOND BAR pp�da .......... ............. SPECIAL FUNDS BUDGET :FU:NbT#d ....................... ...................... ................ :F.UND::i�.":":**:'.*'****"**"*-"-"-*'.*'.::':'1''2*7*:*:::'::*:'::'::':::*::' FY 2010-2011 ... I ............... - NARCOTICS ASSET FORFEITURE FUND FUND DESCRIPTION: During FYI 996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to enhance drug and law enforcement activities. ESTIMATED RESOURCES 31852 Asset Forfeiture Revenue 36100 Interest Revenue 25500 Fund Balance Reserve TOTAL CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted 8,395 10,000 3,167 2,000 357,126 365,521 365,521 364,221 365,521 375,521 368,688 366,221 4,000 3,573 5,000 0 4,000 3,573 5,000 TRANSFER -OUT 9915-49001 Transfer -out -General Fund 107,600 Total Transfer Out 0 0 107,600 FUND BALANCE RESERVE 25500 Fund Balance Reserve 365,521 371,521 365,115 253,621 365,521 371,521 365,115 253,621 TOTAL 365,521 375,521 368,688 366,221 193 CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) FY 2010-2011 TOTAL RESOURCE BUDGET $366,221 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 364,221 Based on Projection 364,221 Interest Revenue (36100) Amount Budgeted: 2,000 Based on History 2,000 TOTAL EXPENDITURE BUDGET $366,221 CAPITAL OUTLAY' Misc Equipment (46250) Amount Budgeted: 5,000 5,000 TRANSFERS OUT Transfer Out -General Fund (49001) Amount Budgeted: 107,600 . Narcotic Deputy (STAR Program) 107,600 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 253,621 253,621 Elm iilii;;; ii SPECIAL FUNDS BUDGET FY 2010-2011 FUND DESCRIPTION: I .............................. — ........ ............................. ... I .............. ...................... ................ .............. :FU.ND:-.T-.YPE::: ................... ............................................... eta ......................... ..-y.............. ............ ................................. ij.. .....::::::::::::::::::::::::::::::::128::::::::::::::::::: .... During FY1 999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted ESTIMATED RESOURCES 31857 CA Law Enf Equip Pgm 36100 Interest Revenue 1,843 1,500 494 500 25500 Fund Balance Reserve 80,106 56,646 56,646 56,646 TOTAL 81,949 58,146 57,140 57,146 CONTRACT SERVICES 45401 CS -Sheriff Department CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL N I 25,303 56,646 497 5,500 25,303 56,646 497 5,500 56,646 1,500 56,643 51,646 56,646 1,500 56,643 51,646 81,949 58,146 57,140 57,146 WN diTy OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FYI 0-11 TOTAL RESOURCE BUDGET $57,146 ESTIMATED RES50FEW Approp Fund Balance Amount Budgeted: 56,646 Estimated Based on Projectons 56,646 CA Law Enf Equip Pgrn Amount Budgeted: 0 Interest Revenue (36100) Amount Budgeted: 500 500 TOTAL EXPENDITURE BUDGET $57,146 CONTRACT SERVICES Amount Budgeted: 0 CS -Sheriff Department (45401) CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 5,500 Presentation Laptop (Deputy St. Amant) 3,000 Sheriff Dept. Workgroup printer replacement 2,500 High Technology Equipment Requested by Sheriffs Dept. 0 FUND BALANCE RESERVES Reserve (26500) Amount Budgeted: 51,646 51,646 Im. SPECIAL FUNDS BUDGET FY 2010-2011 Edward Byrne Justice Assistance Grant I'd FUND DESCRIPTION: The Edward Byrne Memorial Justice Assistance Grant Program allows states and local governments tosupport abroad range ofectivitieatoprevantandcontm|chmeondtoimprm/ethechmina|juabcenyabam. This grant replaces the former Local Law Enforcement Block Grant program which was suspended several yeanaago.Thioyoortheeofundawi||beueedforopecia||ow enforcement programs such as DUI enforcement, additional school patrols and burglary patrols. ESTIMATED RESOURCES 31651 Public Safety Grant -State 36100 Interest Revenue 25500 Fund Balance Reserve TOTAL FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted 55,152 2,890 TRANSFER -OUT 3915-49001 Transfer Out-GeneraFund 55,152 2,980 12000 0 55,152 2,980 12,000 FUND BALANCE RESERVE O 25500 Fund Balance Reserve TOTAL 0 55,152 2,980 12,000 197 CITY OF DIAMOND BAR Edward Byrne Justice Assistance Grant Fd BUDGET DiscussibN FYI 0-11 TOTAL RESOURCE BUDGET $12,000 ESTIMATED RESOURCE'S Fund Balance Reserve Amount Budgeted: 12,000 Projected Year End Estimates 12,000 MENNW, 1=11 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 12,000 Special School Patrols 12,000 FUND BALANCE RESERVES Amount Budgeted: 0 CITY OF DIAMOND SPECIAL FUNDS BUDGET FY 2010-2011 LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: .............................................. .............................................. .............................................. fLINp:TYP :::::::::::::.... i...... Re......e:: f{7ND:::::::::::::::... :::::::f38:::::::: : The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for -this district's operations. FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 45,279 46,463 46,463 - 30300 Prop Tx -Sp Assessment 265,034 267,810 267,018 267,810 36100 Interest Revenue 738 200 50 39001 Transfer in - General Fund - 178,867 107,455 14,807 TOTAL 311,051 493,340 420,986 282,617 OPERATING EXPENDITURES 5538-42115 Advertising 4,210 2,975 1,802 3,000 5538-42126 Utilities 102,716 165,000 98,067 105,000 5538-42210 Maint. of Grounds/Bldgs 34,057 15,000 12,223 29,000 Total Operating Exp. 140,983 182,975 112,092 137,000 PROFESSIONAL SERVICES 5538-44000 Professional Services 3,848 4,125 3,135 4,000 Total Prof. Svcs. 3,848 4,125 3,135 4,000 CONTRACT SERVICES 5538-45500 Contract Services 119,757 141,980 141,939 141,617 Total Contract Svcs. 119,757 141,980 141,939 141,617 CAPITAL IMPROVEMENTS 5538-46410 Capital Projects 164,260 164,255 Total Capital Imprvmnts 0 164,260 164,255 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 46,463 (435) 0 Total Fund Balance Res. 46,463 0 (435) 0 TOTAL 311,051 493,340 420,986 282,617 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FYI 0-11 TOTAL RESOURCE BUDGET $282,617 ESTIMATED RESOURCES Approp Fund Balance (25600) Amount Budgeted: 0 Actual Fund Balance 0 Prop Tx -Sp Assessment (30300) Amount Budgeted: 267,810 267,810 Transfer In - General Fd (39001) Amount Budgeted: 14,807 To Cover Deficit - to be repaid to Gen Fd 14,807 TOTAL EXPENDITURE BUDGET $282,617 PERSONNEL SERVICES Amount Budgeted: 0 District is being subsidized by General. Fund Staffing. OPERATING EXPENDITURES Advertising (42116) Amount Budgeted: 3,000 Annual Updates and Public Hearing Notices 3,000 Utilities (42126) Amount Budgeted: 105,000 Water 98,000 Edison 7,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 29,000 As -needed Maintenance 15,000 Replace Irrigation Heads w/Water Efficient Heads -6 medians 10,000 Replace Electrical Pedestals (2ea @ $2,000) 4,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,000 Assessment Engineer 4,000 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 141,617 Contract Maintenance (Excel) 139,297 Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy 1,000 Maint. of New Area: Pathfinder @ Brea Canyon Rd 1,320 FUND BALANCE RESERVES* Reserve -Future Capital Imp (25500) Amount Budgeted: 0 0 CITY OF DIAMOND BAR SPECIAL i FY 2010-2011 LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: ............................................ ............................................ .....................................I...... FU:Nt}:11fP€ ::Spgpiat:R.everii e.:.:.:. FU:NGSION :::::::::L ...I a{ e FUN C�;#:;:�:::::::::::::::::�:�•:�:�:�:�:�:�: 3.:::::;:�::::::::: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property, owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 11,098 139,332 - 139,332 30300 Prop Tx -Sp Assessment 163,943 164,190 165,179 164,190 36100 Interest Revenue 51 - - 157,232 ( 39001 Transfer In - General Fd 36,695 202,222 171,232 57,042 l ! TOTAL 211,787 366,412 336,411 221,232 Total Capital Expenditures. 0 132,080 132,076 ( j OPERATING EXPENDITURES - FUND BALANCE RESERVES 5539-42115 Advertising 2,561 2,600 3,143 2,500 5539-42126 Utilities 44,130 59,500 52,564 52,000 5539-42210 Maint. of Grounds/Bldgs 4,539 10,000 4,407 5,000 Total Operating Exp. 51,230 72,100 60,114 59,500 PROFESSIONAL SERVICES I5539-44000 Professional Services 5,218 5,000 3,492 4,500 Total Prof. Svcs. 5,218 5,000 3,492 4,500 CONTRACT SERVICES i 5539-45500 Contract Services 139,331 139,332 140,728 139,332 5539-45519 Weed Abatement 16,008 17,900 15,316 17,900 Total Contract Svcs. 155,339 157,232 156,044 157,232 I CAPITAL IMPROVEMENTS 5539-46410 Capital Improvements 0 132,080 132,076 0 Total Capital Expenditures. 0 132,080 132,076 0 - FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 0 0 (15,315) 0 Total Fund Balance Res. 0 0 (15,315) 0 TOTAL 211,787 366,412 336,411 221,232 201 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY10-11 11 woo TOTAL RESOURCE BUDGET' $221,232 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 0 Estimated Based on Projections Prop Tx -Sp Assessment (30300) Amount Budgeted: 164,190 164,190 Transfer In - General Fd (39001) Amount Budgeted: 57,042 To Cover Deficit - to be repaid to Gen Fd 57,042 TOTAL EXPENDITURE BUDGET $221,232 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 2,600 Annual Updates and Public Hearing Notices 2,500 Utilities (42126) Amount Budgeted: 52,000 Water 47,500 Edison 4,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 6$000 As -needed Maintenance 5,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,600 Assessment Engineer 4,500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 139,332 Contract Maint - Excel 139,332 Weed Abatement (45519) Amount Budgeted: 17,900 Weed Abatement 17,900 FUND BALANCE RESERVES Reserve -Future Capital Imp (26500) Amount Budgeted: 0 MN LANDSCAPE MAINTENANCE - DIST. #41 FUND The City is responsible for the operations of the LLAD #41. This district was set upin accordance with the Landscape and Lighting Act of1S72. Property owners benefiting from this district receive aspecial assessment ontheir property taxes. This fund imtoaccount for the cost ofthe operations of this special district. ESTIMATED RESOURCES 25500 AopropFund Balance 30300 Prop Tx -Sp Assessment 36100 Interest Revenue 39001 T[ansfe[in-GenFd 39123 Tnaneharin-PnJpASP 3,013 TOTAL OPERATING EXPENDITURES FY 2008-09 FY 2009-010 FY2OO9- D FY2O1O- 1 Actual Adjusted Budget Actual Adopted 79.088 01,456 91,456 40.911 121.846 122.157 124.792 122.157 1.810 2.500 367 300 139,292 20,000 202,843 355,405 216,615 183,368 5541-42115 Advertising 3/K36 3.500 3.171 2,500 5541-42126 Utilities 30.326 77.000 27.161 35.000 5541-4221OK8a|nt.ofGrounds/Bldgs 3,013 9,475 5,762 9000 Total Operating Exp. 36.775 89.975 36.094 45.500 PROFESSIONAL SERVICES 5541-44ODOProfessional Services 4,723 5060 3,492 4500 Total Prof. Svcs. 4.723 5.050 3.492 4.500 CONTRACT SERVICES 5541-455ODContract Services 49.726 50.255 50.251 49.730 5541-4551SC8-VVeed/PoutAbatement 20,163 65600 37056 GOGDO Total Contract Svcs. 60'889 115.855 87.307 110.330 CAPITAL IMPROVEMENTS 5541-46410 Capital Expenditures 87,870 87,870 0 87,870 87,870 Ic FUND BALANCE RESERVES 25500 Reseme-FutureCaoita||mp 91,456 55,734 1,852 22,038 Total Fund Balance Res. 91,456 55,734 1,852 22,038 TOTAL 202,843 354,494 216,615 183,368 203 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY10-11 TOTAL RESOURCE BUDGET $183,368 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 40,911 40,911 Prop Tx -Sp Assessment (30300) Amount Budgeted: 122,157 122,157 Interest Revenue Amount Budgeted: 300 Based on Experience 300 Transfer In - Prop A Safe Parks Fd Amount Budgeted: 20,000 To cover work done by CCC 20,000 TOTAL EXPENDITURE BUDGET $183,368 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 2,500 Annual Updates and Public Hearing Notices 2,500 Utilities (42126) Amount Budgeted: 35,000 Water 33,000 Edison 2,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 9,000 As -needed Maintenance 7,000 Replace Electrical Pedestals (lea @ $2,000) 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer 4,500 CONTRACT SERVICES Contract Services (46500) Amount Budgeted: 49,730 Contract Maintenance: Excel Landscape Maint 49,730 CS-Weed/Pest Abatement (45519) Amount Budgeted: 60,600 L.A. County Ag 22,600 Fire Brushing by Goats 18,000 Fire Brushing hand work by CCC 20,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25600) Amount Budgeted: 22,038 22,038 CITYo�U�� U�U�� n ��u�»umo��o�� u�x-^o� SPECIAL FUNDS BUDGET > FY 2010-2011 | COMMUNITY DEVELOPMENT BLOCK GRANT-RFUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission, � As a part of the American Recovery and Reinvestment Act additional CDBG Funds were allocated. Aowith regular CDBG funds, purpose is to fund approved community development programs and projects benefiting low and moderate income citizens. | / FY2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Adjusted Budget ActualActual Adopted | i ESTIMATED RESOURCES | � 25500 AppnopFund Balance U O 31631 CDBG-RRaxenue 107937 103,386 - TOTAL - 10/93/ /v0000 - PERSONNEL SERVICES XXX% -40010 1.624 | XXX( -40070 28 ) )000(-40080 285 X}C<}-40083 13 XX}0(-40084 10 | >CX%<40085 23 >0(XX-40090 290 PROFESSIONAL SERVICES 5215-44000 Professional Services Total Prof. Svcs. TRANSFERS OUT 3915-49250 Transfer toC)PFund Total Transfers Out RESERVES 31830 CDBG Resources ! 11/9/2010 \� ` 102,540 101,113 O 0 102,540 101,113 0 O CITY O DIAMOND i D : " .. -11 C D •'. FYIi TOTAL RESOURCE BUDGET $0 ESTIMATED RESOURCES Appropriated Fund Balance (25500) Amount Budgeted: 0 0 CDBG-R Revenue (31631) Amount Budgeted: 0 Based on CDC awarded amount 0 TOTAL EXPENDITURE BUDGET $0 PROFESSIONAL SERVICES Amount Budgeted: 0 Professional Services (44000) RECaIM Contract Admin - CDBG-R 0 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 0 26410 Curb Ramp Installation 0 FUND BALANCE RESERVES CDBG Resources Amount Budgeted: 0 M. 207 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 10-11 MTA Local . Gas Tax Measure:R Transportation Project# _. Projecf Description Total Cost (Prp 42 Repl) Local Return Fds Prop 16 Street Improvement Projects 01411 Slurry Seal/Overlay -Area 7 1,078,422 571,929 506,493 23911 Arterial Slurry Seal - Zone 5 738,000 511,314 226,686 Total -Street improvement Projects 1,816,422 571,929 506,493 511,314 226,686 * Carry -Over from FY09-10 ...... .. ::... ' . .. R - M - . t�ocrr�ntii�n Total:Cost CDBG Quimby Park:Dev Fund _ Cons Giant Parks and Rec Improvements 25208* Sycamore Cyn Pk - Trail Phase IV (Rio Lobos) � ra�uc uuNr Project# Projectbescription Total Cost fund DeveloperiFees Prop C Traffic Management/Safety Projects 26911 Syc Cyn Creek Repair & Tot Lot Wall - Design 14699* Brea Cyn Cutoff @ SB 57 On/Off Ramp 250,000 250,000 22310 Neighborhood Traffic Management Mitigations 65,000 65,000 25611 TS -Battery Backup System @ 10 Intersections 180,000 180,000 50,000 Total - Traffic Projects 495,000 65,000 250,000 180,000 * Carry -Over from FY09-10 881,617 215,000 116,617 500,000 50,000 0 0 0 * Carry -Over from FY09-10 ...... .. ::... ' . .. R - M - . t�ocrr�ntii�n Total:Cost CDBG Quimby Park:Dev Fund _ Cons Giant Parks and Rec Improvements 25208* Sycamore Cyn Pk - Trail Phase IV (Rio Lobos) measure R - Project # 'Project Description'• • Total'Cost General Fd CDBG SAFETEA-LU Local Return Miscellaneous Improvements 26911 Syc Cyn Creek Repair & Tot Lot Wall - Design 286,000 470,821 76,230 304,920 25408* Grand Ave Beautification - Montefino to ECL 550,000 50,000 500,000 26410 Curb Ramp Istin - Calbrne Adel/Gmdl & Gidn Prados 116,617 116,617 26611 Median Mod - DBB @ Clear Creek Cyn 50,000 50,000 26711 Brea Cyn/Via Sorella Drainage Improvements 165,000 165,000 TOTAL 881,617 215,000 116,617 500,000 50,000 0 0 0 * Carry -Over from FY09-10 ...... .. ::... ' . .. R - M - . t�ocrr�ntii�n Total:Cost CDBG Quimby Park:Dev Fund _ Cons Giant Parks and Rec Improvements 25208* Sycamore Cyn Pk - Trail Phase IV (Rio Lobos) 26210 Washington Street Park - Construction 26310* ADA Retrofit - Stardust, Siivertip & Longview. 26811 Silver Tip Mini Park Improvements 26911 Syc Cyn Creek Repair & Tot Lot Wall - Design 286,000 470,821 76,230 304,920 TOTAL * Carry -Over from FY09-10 FY 10-11 CIP Projects Grand Total 381,150 76,230 304,920 510,000 140,000 370,000 52,800 52,800 300,000 103,179 146,000 50,821 50,000 50,000 1,293,950 155,979 286,000 470,821 76,230 304,920 $4,486,989 F-- F-- CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 10-11 Funding Source Totals CIP Project Type Totals 1,816,422 General Fund 215,000 556,493 Street Improvements Traffic Control Improvements 495,000 Measure R - Local Return Fd Gas Tax Fund 571,929 Miscellaneous Improvements 881,617 Traffic Improvement Fund 65,000 Park and Rec. Improvements 1,293,950 4,486,989 MTA Local Transportation Fds 511,314 Prop C - Transit Fund 180,000 Prop 1 B Fund 226,686 CDBG Funds 272,596 SAFETEA-LU 500,000 Developer Fees 250,000 Rivers & Mtns Conservncy 76,230 Quimby Funds 286,000 Park Development Fund 470,821 Rec Trails Grant 304,920 $4,486,989 N O CD CITY OF DIAMOND , SPECIAL FUNDS BUDGET FY 2010-2011 CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: ;:.:;:::::•I. :FUND:. -T. -Y ::::::::::::::::Capital :i?fojee >..� FIfNC"EjO.......:. Capltai Protect ;;:( l}LViD::: ::::: This fund was created to account for the City capital improvement projects which are not required to be accounted for in independent funds. The revenues in this fund will generally come from transfers in from other funds and have been identified for specific capital projects. ESTIMATED RESOURCES 25500 Appropriated Fund Balance 31330 Transprtn Tx - county Aid 31333 MTA - Transportation Fds 31817 Prop 12 Revenue 31818 Prop 40 Revenue 31819 Rivers & Mtns Cons Grt 31820 Land & Conservation Grant 31821 Recreation Trails Grant 31835 Fed Grants - Sect 117 31841 ARRA Revenue 31883 Hazard Elimination Pgm 34550 Developer Fees 39001 Transfer in - General Fd 39110 Transfer in - Measure R 39111. Transfer in - Gas Tax 39112 Transfer in - Prop A 39113 Transfer in - Prop C Transit 39114 Transfer in - TEA 39116 Transfer in - Traf Imp Fund 39117 Transfer in - Prop 42 39119 Transfer in - TDA Fd 39120 Transfer in - Prop 1 B 39122 Transfer in - Quimby 39123 Transfer in - Prop A - SPks 39124 Transfer in - Park Developmt 39125 Transfer in - CDBG 39155 Transfer in - CDBG-R 897,662 TOTAL CAPITAL OUTLAY 5510-46411 Street Improvements 5510-46412 Traffic Mgt Improvements 5310-46415 Park & Rec Improvements 5510-46416 Landscape & Irrigation Imp 5310-46420 Misc. Capital Improvements 5510-46420 Misc. Capital Improvements Total Capital Outlay FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted (4,864,903) (425,088) (185,676) - 549,774 855,715 579,088 495,0 j 84,285 1,030,291 - 511,311 16,265 48,797 100 97,752 97,752 140,000 1,119,566 244,796 76,231 - 136,000 4,559,341 4,486,989 304,020 304,920 304,036 - 1,770,000 1,587,479 140,473 430,000 250,000 250,00 1,865,901 1,026,662 897,662 215,00 230,858 556,493 400 90,000 90,000 571,92 50,770 19,690 571,186 710,100 266,664 180,00 798,472 500,000 11,550 500,000 132,052 244,054 53,921 65,00( 35,563 1,123,071 579,588 l 9,756 - 978,356 1,145,179 391,113 226,68 135,640 58,344 286,00 70,938 180,134 104,272 31,889 470,82 187,437 312,146 227,620 272,59 102,540 101,113 579,413 9,264,629 4,277,506 4,486,98tA _ 266,344 6,707,920 3,175,078 1,816,422 549,774 831,940 579,088 495,0 j 43,463 1,030,291 560,379 1,293,9 _ 6,358 0 100 0 138,462 1,119,566 244,796 881,611 1,004,501 9,689,717 4,559,341 4,486,989 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp (425,088) (425,088) (281,835) U 210 CITY OF DIAMOND BA SPECIAL FUNDS BUDGET 1 FY 2010-2011 1 CAPITAL IMPROVEMENT PROJECTS FUND ........................... I-- .............. ......................... I ..................... ................... ........... ...... ............................................... ............................................... ............................................... .............. ....... ..... Total Fund Balance Res. (425,088) (425,088) (281,835) 0 TOTAL 579,413 9,264,629 4,277,506 4,486,989 Note FY09-1 0 Columns Include Project Carry Overs from FY08-09 211 CITY OF '• l` BAR CAPITALIMPROVEMENT PROJECTS1 BUDGET DISCUSSION FYI 0-11 TOTAL RESOURCE BUDGET $4,486,989 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 MTA - Transportation Funds Amount Budgeted: 511,314 Street Improvements 511,314 Transfers In - Prop C (39113) Amount Budgeted: 180,000 Rivers & Mountains Conservancy Amount Budgeted: 180,000 76,230 P&R Improvements Amount Budgeted: 76,230 500,000 Misc Improvements 500,000 Recreation Trails Grant (31821) Amount Budgeted: 304,920 P & R Improvements 304,920 Transfer In - Prop 1B (39120) Amount Budgeted: 226,686 Developer Fees (34550) Amount Budgeted: 226,686 250,000 Traffic Management Improvements Amount Budgeted: 250,000 286,000 Park & Rec Improvements 286,000 Transfers In - General Fund (39001) Amount Budgeted: 215,000 Misc Improvements 215,000 Transfers In - Measure R (39110) Amount Budgeted: 556,493 Street Improvements 506,493 Misc Improvements 50,000 Transfers In - Gas Tax (39111) Amount Budgeted: 571,929 Street Improvements 571,929 Transfers In - Prop C (39113) Amount Budgeted: 180,000 Traffic Management Projects 180,000 Transfers In - ISTEA (39114) Amount Budgeted: 500,000 Misc Improvements 500,000 Transfer In - Traffic Improvement Fd (39116) Amount Budgeted: 65,000 Traffic Management Projects 65,000. Transfer In - Prop 1B (39120) Amount Budgeted: 226,686 Street Improvement Projects 226,686 Transfers In - Quimby (39122) Amount Budgeted: 286,000 Park & Rec Improvements 286,000 Transfers In - Park Dev Fund (39124) Amount Budgeted: 470,821 Park & Rec Improvements 470,821 Transfers In - CDBG (39125) Amount Budgeted: 272,596 Park & Rec Improvements 155,979 Misc Improvements 116,617 MR CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS. FUND (250) BUDGET DISCUSSION FY10-11 PAGE 2 TOTAL EXPENDITURE BUDGET $4,486,989 CAPITAL OUTLAY Street Improvements (5510-46411) Amount Budgeted: 1,816,422 01411 Slurry Seal/Overlay - Area 7 1,078,422 23911 Arterial Slurry Seal - Zone 5 738,000 Traffic Mgt Improvements (5510-46412) Amount Budgeted: 495,000 14699 Brea Cyn Cutoff @ SB 57 On/Off Ramp 250,000 22311 Neighborhood Traffic Mgt Mitigations 65,000 25611 TS - Battery Backup Syst @ 10 Intersections 180,000 Park & Rec Improvements (5310-46415) Amount Budgeted: 1,293,950 25208 Sycamore Cyn Pk - Trail Phase IV (Rio Lobos) 381,150 26210 Washington Street Park - Construction 510,000 26310 ADA Retrofit -3 Mini Pks-Stardust, Silvertip & Lngview So 52,800 26811 Silvertip Mini Park Improvements 300,000 26911 Syc Cyn Creek Repair & Tot Lot Wall - Design 50,000 Misc Improvements Amount Budgeted: 881,617 27011 Curb Ramp Instln - Calbrne Adel/Grndl & Gldn Prados 116,617 254os Grand Ave Beautification-Montefino to ECL 550,000 26611 Med Mods - DBB @ Clear Creek Cyn 50,000 26711 Brea Cyn/Via Sorella Drainage Impr 165,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 213 MR CI Y OF DIAMOND SPECIAL FUNDS BUDGET FY 2010-2011 SELF INSURANCE FUND FUND DESCRIPTION: ........................................ ......................................... l;~11k6ty1 ::::::::::::::fri.... vc::::::::::;:::: .............................. .......... F!:lt�tCT1t3Ni:��:Selfi�losi.irarice:�:�:�:�:� This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted ESTIMATED RESOURCES 55,915 117,503 125,097 7,700 25500 Approp Fund Balance 1,025,011 1,093,965 1,093,965 1,095,371 36100 Interest Revenue 26,450 20,000 8,780 9,000 . 39001 Transfer in - General Fund 231,700 365,656 365,656 386,006 TOTAL 1,283,161 1,479,621 1,468,401 1,490, 377 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 55,915 117,503 125,097 7,700 4081-47210 Insurance Deposits 133,281 248,153 248,153 482,677 4081-47221 Insured Losses Total Other Exp. 189,196 365,656 373,250 490,377 FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,093,965 1,113,965 1,095,151 1,000,000 Total Fund Balance Res. 1,093,965 1,113,965 1,095,151 1,000,000 TOTAL 1,283,161 1,479,621 1,468,401 1,490,377 Nu CITY OF DIAMOND BAR SELF INSURANCE FUND (610) BUDGET DISCUSSION FYI 0-11 TOTAL RESOURCE BUDGET $1,490,377 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,095,371 Estimated Based on Projections 1,095,371 Interest Revenue (36100) Amount Budgeted: 9,000 Based on history 9,000 Transfer In - General Fund (39001) Amount Budgeted: 386,006 386,006 TOTAL EXPENDITURE BUDGET $1,490,377 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 7,700 Crime Insurance Renewal 1,500 Property Insurance 6,200 Insurance Deposits (47210) Amount Budgeted: 482,677 Insurance Deposits 482,677 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,000,000 1 ,000,00b 217 CITY OF DIAMOND SPECIAL FUNDS BUDGET FY 2010-2011 EQUIPMENT REPLACEMENT FUND (VEHICLES) :FU.NCTIQN::::::::::::::::::EG iip: eplacemt;:;:; FEiNLl:#:::::::::::::::::::::::::::::52[l::....:.. . 77777,7, 7FUND DESC This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted ESTIMATED RESOURCES 25500 Restricted Fund Balance 41,238 21,838 21,760 2,738 25500 Unrestricted Fund Balance 222,382 246,925 247,002 248,624 36100 Investment Revenue 5,221 - 2,155 1,000 39001 Transfer in - General Fd 19,400 - - - TOTAL 288,241 268,763 270,917 252,362 OPERATING EXPENSE 4090-42215 Depreciation Expense 19,478 19,400 19,478 2,738 19,478 19,400 19,478 2,738 CAPITAL OUTLAY 4090-46100 Auto Equipment 0 0 0 60,000 0. 0 0 60,000 FUND BALANCE RESERVE 25500 Restricted Fund Balance 21,838 2,438 2,738 0 25500 Unrestricted Fund Balance 246,925 246,925 248,701 189,624 Total Fund Balance Res. 268,763 249,363 251,439 189,624 TOTAL 288,241 268,763 270,917 252,362 ME CITY OF DIAMOND BAR VEHICLE EQUIPMENT REPLACEMENT FUND FY 2010-2011 TOTAL RESOURCE BUDGET $252,362 ESTIMATED RESOURCES Restricted Fund Balance (25500) Amount Budgeted: 2,738 Book Value of Equipment 2,738 Unrestricted Fund Balance (25500) Amount Budgeted: 248,624 Estimated Based on Projections 248,624 Interest Revenue (36100) Amount Budgeted: 1,000 Based on History 1,000 Transfer In --General Fd (39001) 0 TOTAL EXPENDITURE BUDGET $252,362 OPERATING EXPENDITURES Depreciation Expense (4090-42215) Amount Budgeted: 2,738 2,738 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 60,000 Purchase of Two Pickup Trucks 60,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 0 Year End Book Value of Equipment 0 Unrestricted Fund Balance (25500) Amount Budgeted: 189,624 Based on Budget 189,624 219 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2010-2011 COMPUTER EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION: :FUNfl:TYE!Eto#ecnal;:Cvc;:;:;:::;:;:;:;: :FUNCTfC3NE::::::::::::::::Equip:f�eplacerrit: : F:IJI+lt7 # : .:.:.:.:.....0.:.:.:.:.:.:.:.:. This fund has been established to assist the City in funding and anticipating various computer related equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. ESTIMATED RESOURCES 36100 Investment Revenue 39001 Transfer in - General Fund 25500 Restricted Fund Balance 25500 Unrestricted Fund Balance TOTAL OPERATING EXPENDITURES 4090-42215 Depreciation - Expense Total Operating Exp FY2008-09 FY 2009-10 FY 2009-10 FY 2010-11 Actual Adjusted Budget Actual Adopted 8,306 10,000 3,517 2,000 159,500 50,000 50,000 159,500 14,367 149,700 373,964 472,189 472,189 206,189 541,770 546,556 525,706 517,389 3,592 38,250 3,592 101,400 3,592 38,250 3,592 101,400 CAPITAL OUTLAY 46230 Computer Equip -Hardware 51,000 167,000 169,498 347,000 46235 Computer Equip -Software 14,989 0 0 0 Total Capital Outlay 65,989 167,000 169,498 347,000 FUND BALANCE RESERVE 25500 Restricted Fund Balance 128,750 149,700 0 25500 Unrestricted Fund Balance 472,189 212,556 376,006 68,989 Total Fund Balance Res. 472,189 341,306 525,706 68,989 TOTAL 541,770 546,556 698,796 517,389 WW CITY OF DIAMOND BAR COMPUTER EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FYI 0-11 TOTAL RESOURCE BUDGET $517,389 ESTIMATED RESOURCES Interest Revenue (36100) Amount Budgeted: 2,000 2,000 Transfer In - General Fund (39001) Amount Budgeted: 159,500 Transfer In Limited due to Economy 159,500 Fund Balance Reserves Amount Budgeted: 355,889 Restricted Fund Balance Reserves 149,700 Unrestricted Fund Balance Reserves 206,189 TOTAL EXPENDITURE BUDGET $517,389 OPERATING EXPENDITURES Depreciation Exp (42215) Amount Budgeted: 101,400 Exisiting Hardware 32,000 New Hardware (assumed .75 year) 69,400 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 347,000 Printers - CH & DBC 3,000 Blue Print Copier replacement 16,000 Specialized Workstation replacment (A/C, EOC) 4,000 Network Gear Replacment (No -to -exceed amount) 125,000 Phone System Replacment (Not -to -exceed amount) 150,000 Server refresh (4 servers) 49,000 Computer Equip -Software (46235) Amount Budgeted: 0 N/A this Fiscal year FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 0 Fund Balance Reserves Unrestricted Fund Balance (25500) Amount Budgeted: 68,989 Based on Budget 68,989 221 4WA Interest Rate Cost Comparison on Lease Revenue Bond Between Variable (Actuals)` Capped and Fixed Rates (Fiscal Year 2009-10) outstanding Balance $ 12/480,000 Actual -Variable Rete Date Interest Rate Interest Paid Fixed Rate @ Issuance Interest Rate Interest 06/3009 0.27% 3,000.47 5.00% 51.287.6 07/31/09 0.2796 2.709.32 5.0096 52.99726 003109 0.2796 2.837.92 5.0096 52.997.26 09/30/09 0.2696 2.786.63 5.0096 61.287.67 10/31/09 0.26Y6 2.697.73 5.0096 52.987.26 11/30/09 0.3396 3.35421 5.0096 51.287.67 12/3109 0.2596 2.725.08 5.00% 52.99726 01/31/10 0.8396 3.354.21 5.0096 52.987.26 02/28/10 0,2096 1.928.42 5.00% 47.868.49 03/31/10 0.1896 2.020J3 5.0096 52.997.26 04/30/10 029Y6 2.88921 5.00Y6 51.287.67 05/31/10 0.3396 3.525.17 5.0096 52.997.26 $33,835.10 $624,000.00 Fees Related toVariable Rate: Amortization / Bond Rate Cap 06.500.00 N/A Remarketing Agent Fees 11.710.68 N/A Trustee Fees 4.606.53 N/A Letter ofCredit Fees 48.548.05 N/4 Bond Rating Fees 2.000.00 N64 Renegotiation Fee 0.00 N64 $167.000.36 $624.000.00 Bond Interest & Fees Saving inFYOQ4O $456.999.64 Bond Interest & Fees Saving inFYO8-OS $289.686.85 Bond Interest & Fees Saving inFYO7-O8 166.610.59 Bond Interest & Fees Saving inFYO5-OO 60.247.59 Bond Interest QFees Saving inFYO4-O5 173.778.00 Bond Interest & Fees Saving inFYO3-O4 50551900 Total Reserves: $1,652,841.67 Note: There was nosaving onbond interest and fees inFYOG-O7due tothe actual cost of variable rate was $32,413.87 higher in comparison to the fixed rate. 223 77. LIMIT 224 RESOLUTION NO. 2010 - 21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, - COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2010- 2011 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE WHEREAS, Article X111 B of the Constitution of the State of California (enacted with the passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990), provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the non-residential assessed valuation or the percentage change in the California. Per Capita Income and population except as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting. Prior to such meeting, documentation used in the determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the City of Diamond Bar wishes to establish the appropriation limit for fiscal year 2009-2010 for the City of Diamond Bar. 225 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar,: I - California, as follows: Section 1. That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Diamond Bar for fiscal year 2010-2011 was available to the public in City offices of said City at least fifteen days prior to this date. Section 2. That the County of Los Angeles LAFCO, established the original appropriation limit for the newly incorporated City. Section 3. That the factor selected is the growth factor of Los Angeles County population annual change over the prior year and the change in, California per capita personal income as the adjustment growth factor for use in calculating the Fiscal Year 2010-2011 Appropriations Limit. Section 4. That the Appropriation Limit for the City of Diamond Bar as established in accordance with Section 7902(a) and Section 7.902.6 of the California Government Code is $33,408,743 for fiscal year 2010-2011. 1 Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to the passage and adoption of this Resolution No. 2010- 21 PASSED APPROVED AND ADOPTED this 15th day of June _, 2010. '6-aromerrera, Mayor 226 . 2010-21 ' I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, and approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 15th day of June ._, 2010, by the following vote: AYES: COUNCIL MEMBERS: Chang, Everett, Tanaka, MPT/Tye, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None ABSTAINED: COUNCIL MEMBERS: None Tommye tribbins*, City Clerk City of Diamond Bar 4M CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2O1O-2O11 ` California Per Capita Income -2.5496 Y6Change over Prior Year Population Change 1.39% 96Change over Prior Year 8CitA Per Capita converted bzaRatio 0.9746 Population converted tooRatio 1.0139 Calculation of Growth Factor 0.9881 (Growth Factor = Per Capita Ratio xPopulation Ratio) 2OOS-2O1OAppropriations Limit 33.809.489 2O1O-2O11Appropriations Limit (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor)