Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Budget - FY 2008-09
z +ozi t-upey unve v utamonu oar, un y i ins ❖ YUY.b_J.V./000 •:' _4UY.db IJ 111(taX) e-mail. info@ci.diamond-bar.ca.us ❖ www.cityofdiamondbarconi TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager Agenda # Meeting Date: June 3, 2008 TITLE: Adopt Resolution 08 -XX — "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2008 AND ENDING JUNE 30, 2009, INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH" RECOMMENDATION: Approve and adopt incorporating amendments made at this meeting. FINANCIAL IMPACT: The City Manager's Draft Recommended Budget as submitted reflects General Fund Estimated Resources of $21,149,875 with anticipated appropriations of $19,256,792. This results in an increase of $1,893,083 to the General. Fund reserves from annual operations. In addition to the annual appropriations, the proposed budget reflects. a transfer of $1,074,608 in General Fund reserves to the Capital Improvement Projects Fund to assist in the construction of several capital improvement projects. The General Fund Budget also shows a use of $331,100 for Economic Development purposes which will be funded with reserves. If approved, the FY08-09 Municipal Budget anticipates an ending General Fund fund balance of $31,331,689 based on projected revenues and expenditures. The proposed budget includes a Capital Improvement program that amounts to $7,197,148 and spending plana for the various Special Revenue Funds and Internal Service Funds. Each year the City Manager prepares and submits a draft municipal budget for review and adoption. This year the draft budget was presented to the City Council at study sessions this evening and during the month of May 2008. z ..rrv, mummi-L-1, - =�-Eis, 9! 1 MM - DISCUSSION: The attached budget document presents an operating plan that permits the City to live within a reasonable estimate of revenues while continuing to provide community programs and services to the residents of the City of Diamond Bar, including making planned improvements to infrastructure and facilities. ZMM Revenues The draft FY08-09 General Fund Budget estimates resources for the fiscal year in the amount of $21,149,875. Sales Tax and Sales Tax Compensation Fund — The Sales Tax Revenue estimates have been decreased to reflect the loss of the Honda dealership as well as the general downturn in the economy. From Other Agencies — This revenue estimate reflects the re -budgeting of FEMA Revenue anticipated for the repair of a slope at Diamond Bar Center. Current Service Charges — Current Service Charges are lower this year due to the fact that most of the development related revenues associated with the Target and Brookfield developments have been received. In addition Building and Safety fees have been reduced to reflect a slow down in the economy. Proceeds from Sale of Land — It was originally anticipated that the Summitridge land sale would be completed by the end of FY08. At this time it appears that the sale will not be completed until FY08- 09. As a result the proceeds have been re -budgeted. Transfer in — Other Funds — The transfer in from other funds category is lower this fiscal year due to two factors. The Transfer in from Safe Parks Fund is reimbursement for a position related to the implementation of the Youth MasterPlan. In FY07-08 the City received reimbursement for posts related to the current year as well as prior years. The proposed budget reflects one year's reimbursement for this position. The other factor is the reduction in the Transfer -in from the COPS Fund. According to the State budget this funding has been suspended. There is $30,000 remaining in that fund which will be used to pay for a portion of the Law, Enforcement Technician position. 0 78=9 �, . The draft FY08-09 General Fund Budget estimates appropriations in the amount of $19,256,792. The following are items of significance which have been incorporated into the recommended budget. F1 I Personnel Changes: A Cost of Living Adjustment (COLA) of 3.6 percent has been applied. This is based on the CPI as provided through the U.S. Department of Labor and California Department of Finance for the twelve month period ending in March 2008. In addition, salary changes have been made to positions as result of the recent classification and compensation study. Due to the increasing cost of PERS health care insurance costs, the cafeteria benefit has been increased by $25 and now stands at $920/month for non-exempt and $950/month for exempt employees and City Council. Retirement contributions made by the City on behalf of its employees and the City Council have decreased slightly from 17.910% in FY08 to 17.733% for FY09 or 0.177%. This is due to revised actuarial estimates. The decrease has been incorporated in the proposed FY09 Budget document. Staffing Changes include the reclassification of the Planning Technician to Assistant Planner, increasing the three quarter time benefited Public Information Specialist to full time and the addition of a half time benefited Senior Office Specialist in the Finance Division. Law Enforcement For the past several years, the City has been the recipient of special law enforcement funds from the State and the Federal Government. These funds, known as COPS funds, have been used to fund a special assignment deputy. This year the City will no longer receive these funds resulting in a loss of nearly $120,000 annually. This in addition to the 4.8% rate increase in the sheriffs contract has caused staff to take a serious look at the City's law enforcement complement of positions. As a result, some changes to the Sheriffs contract are being recommended. The special assignment deputy is proposed to be reassigned to patrol in Diamond Bar. A Community Service Assistant position which has remained vacant for the past few years will be filled and assume some of special assignment deputy duties. Other duties of the special projects deputy will be assigned to existing personnel. In addition, the City has budgeted for four motor units over the past few years. It has been very difficult to fill all four of these positions and as a result one of the positions has remained vacant for several years. In consultation with the Sheriffs Department, it has been concluded that with the traffic sergeant being more active in the field, this position could be removed without jeopardizing the City's public safety. These changes provide a more efficient use of the City's resources utilizing all members of the City's current law enforcement team and maintain the excellent service Diamond Bar residents and business operators have known for years. Transfers to the LLAD 38 and LLAD39 Funds As the City Council is aware, the City's Lighting and Landscape Assessment District's(LLADs) assessments have remained revenue constant since 1989 while the cost to maintain the districts have continued to rise. To combat this problem the City's General Fund has subsidized the LLADs by absorbing the administrative staff costs for the three districts over the past two years. This year without a transfer from the General Fund, LLAD 38 and 39 would have deficits. The budget proposes a transfer of funds to cover said deficits with the understanding that the debt to the General Fund would be repaid by the LLAD's in the future. It is anticipated that with the assistance of the current HI 111111 Jill I ir ;J111,1111: City Council subcommittee, a strategy will be forthcoming during the next fiscal year to reduce or eliminate the districts reliance upon General Fund support. Prop A Transit (112) & Transportation Improvement (116) Funds The Prop A Transit Fund continues to provide funding for the City's popular transit subsidy program, Diamond Ride program, excursions, and Holiday Shuttle program. In addition, this year it is recommended that $400,000 in Prop A Fund be exchanged for General Fund dollars and that these funds be deposited into the Transportation Improvement Fund. These funds will be used to assist in the creation of a SR57/60 Congestion Relief Implementation strategy in addition to funding some of the City's capital improvement plan. Air Quality Improvement Fund (118) The approved uses of Air Quality Improvement Funds have changed over the past year. The uses have become exceedingly limited, however the one area the City can use these funds is toward the purchase of hybrid vehicles. This year two replacement vehicles are planned for the Neighborhood Improvement Officers. Prop 1 B Transportation Fund (120) This fund was created in FY2007-08 to account for transportation funds received from the State as a result of the passage of a transportation bond. This year there are four projects listed in the Capital Improvement Plan which will be funded with these monies. The budget assumes that the City will receive its full allocation for FY2008-09. Park and Facility Development Fund In addition to the normal transfer out to the Capital Improvement Projects Fund, the Park and Facility Development Fund includes an appropriation for the purchase of the Industry property. Landscape Assessment District Funds 38, 39, and 41 As mentioned earlier, the Landscape and Landscape Assessment Districts (LLADs) revenues aren't able to keep up with rising expenses. As a result, the City Council has formed a subcommittee to study the options and to create a strategy to deal with the shortfalls. Creating FY08-09 budgets for District 38 and 39 was exceedingly difficult which resulted in budgets that reflect bare minimum expenditures. Even with this effort there were budget deficits in LLAD 38 and 39. To balance these budgets a transfer from the General Fund will be necessary. It is anticipated that eventually the districts will be in a position to reimburse the General Fund. The FY08-09 Capital Improvement Projects List includes projects amounting to $7,197,148. There are four Street Improvement Projects, six Traffic Improvement Projects, five Park & Recreation Improvement projects, four Landscape Improvement projects and one Sidewalk improvement project. IV , t - i !' - & 0 Use of General Fund Balance Reserves: The proposed FY08-09 General Fund Budget includes the use of reserves to fund several capital improvement projects ($1,074,608) along with economic development activities ($331,100). Although there is not a written policy regarding the use of General Fund Reserves for the funding of Capital Improvements and other'non-recurring or one time expenditures an effort has been made during the budget process to match annual revenues with annual expenditures. Since FY 92-93 the City has budgeted for the use of General Fund Reserves for various capital improvement projects and non recurring expenditures. When the issue of diminishing gas tax fund reserves and other resources was discussed during budget study sessions a few years ago, the City Council concurred that there were certain street maintenance expectations and in order to keep the streets up to City standards, the General Fund Reserves should be used in the absence of other funds. In addition in 2002 the City Council created an economic development reserve allocation within the General Fund. With this in place the City has launched various economic development activities. As a result, the budgets for economic development have been funded with General Fund Reserves. This fiscal year, the proposed budget reflects use of reserves for economic development activities but does not include funds for the personnel assigned to economic development. 111111110��: Linda G. Magnuson REVIEWED 9T: Assistant City Manager Attachments: Resolution #08 -XX FY 08-09 Personnel Summary Fiscal Year 2008-2009 City Manager's Draft Recommended Budget V City of Diamond Bar City Council Goals and Objectivee, FY 2008 — 2009 1 Each year in conjunction with the development of the annual budget, the City Council establishes its goals and objectives for the fiscal year. This year the City Council considered a long list of objectives and, after careful consideration and discussion, established the following goals for FY 2008-09: ® Pursue the 57/60 Freeway Interchange corridor long-term "final fix" and present an annual status report to the Council. • Participate in the development of SCAG's Regional Goods Movement Plan to ensure the plan is equitable in its distribution of goods movement related traffic. ® Develop the Four Corners Transportation Coalition and implement the four priority projects as identified by the coalition (SR-57/SR-60 Interchange Solution; SR -71 completion (SR -60 to 1-10); SR -91 Corridor Improvements; and Pine Ave./Schleisman Ave. Corridor improvements). ® Support and participate in the completion of the Lemon Avenue on and off ramp project. ® Monitor, evaluate and, when necessary, enhance the Neighborhood Traffic Management Plan solutions and the Traffic Signal Interconnect project FISCAL RESPONSIBILITY/ECONOMIC DEVELOPMENT ® Create a long-term City-wide financial plan for preservation of the City's fixed assets, including infrastructure, buildings, parks, and other facilities. ® Develop incentive -based Specific Plans to revitalize areas such as K -Mart and Market World. ® Adopt and market a Specific Plan for the future use of the 28 acre parcel at Diamond Bar B lvd. and Brea Canyon Road (Site D). • Develop alternative financing options for the City's outstanding municipal bonds used to construct the Diamond Bar Center. • Develop a plan to address the needs of the City's Lighting and Landscape Assessment Districts to ensure their financial sustainability. Encourage public participation at events such as Envision Diamond Bar and collect scientifically valid data to gauge community interest and opinion of potentially significant projects and programs. WI C "'Ity of Diamond Bar City Council Goals and Objectives FY 2008 — 2009 Continued [017r Z-faMiTi6l 'T • Expand the Sphere Of Influence and City boundary to incorporate properties west and southwest of the city (Crestline/ Diamond Canyon property) and evaluate a potential SOI and boundary modification as part of the proposed Aera Energy property development. ® Explore acquisition of the properties on Washington Street and Calbourne Drive and evaluate their appropriateness for neighborhood parks. Acquire the three parcels from the City of Industry to increase the City's bank of open space properties. via Preserve Windmill structure located at the Ralph's Shopping Center maintenance and/or ownership of structure and/or property. Develop a City-wide branding plan that incorporates standard design elements with a unifying theme that reflects the image of Diamond Bar. Establish a "quiet zone" on the Metrolink train line at Lemon Avenue near Walnut Elementary School. Explore opportunities to increase available parking at the library through shared parking agreements. • Research available sustainability program options and present them to the City Council for consideration. VII CITY OF • D BAR R3 ANNUAL BUDGET DETAIL IX Page City Manager's Transmittal ............................................. I City Council Goals ............................................. VI Table of Contents ............................................. IX City Organization Chart ............................................. XIII Budget Philosophy ............................................. )UV Budgetary Basis and Procedures ............ • .. • • ................... • • • • • . • • . XV General Fund Revenue Chart ...... • . • ......................... • • • • . • • • • • . XVII General Fund Expenditure Chart .............. • • • ......................... • .. XIX Personnel Summary ............................................. XX Budget Resolution ............................................. XXII Overview Revenue Descriptions .....................•••.••••.•••.......••••. 2 Resources - .All Funds ............................................. 10 Expenditures - All Funds ............................................. 17 Statement of Fund Balance ............................................. 21 General Fund. Budget Budget Recap ............................................. 25 Revenue Summary ............................................. 28 Expenditure Summary Recap of Estimated Expenditures ............................................. 39 IX 1 CITY OF DIAMOND BARi ANNUAL BUDGET DETAIL FY2008-2009 Expenditure Detail by Department Community Administration Legislative............................................. 45 City Council ............................................. 46 City Attorney ............................................. 50 City Manager / City Clerk ............................................. 52 Administration & Support ............................................. 57 Finance Human Resources ............................................. 63 Information Systems ............................................. 67 General Government ............................................. 74 Public Information Services ............................................. 80 Economic Development ............................................. 84 Public Safety ....................... ......... 88 Law Enforcement ............................................. 90 Volunteer Patrol ............................................. 93 Fire Protection ............................................. 96 Animal Control ............................................. 100 Emergency Preparedness ............................................. 105 Community and Development Services Development Services ............................................. 108 Planning............................................. 110 Building and Safety ............................................. 114 Neighborhood Improvement ............................................. 117 Community Services ............................................. 120 Parks Administration ............................................. 122 Diamond Bar Center Operations ............................................. 127 Park Operations ............................................. 130 Recreation ............................................. 134 Public Works .................................... ...... 143 Public Works Administration ............................................. 144 F.5 CITY O DIAMOND BAR ANNUAL BUDGET DETAIL I Engineering ............................................. 148 Road Maintenance ............................................. 150 Landscape Maintenance ............................................. 153 Transfers Out Transfers Out ............................................. 157 Special Funds Budgets Community Organization Support Fund ............................................. 162 Special Revenue Funds GasTax Fund ............................................. 166 Prop A - Transit Fund ............................................. 168 Prop C - Transit Fund ...... 172 Transportation Efficency Act (TEA) Fd ............................................. 174 Integrated Waste Mgt Fund ............................................. 176 Traffic Improvement Fund 180 AB2928-Traffic Congestion Relief Fd ............................................ 182 Air Quality Improvement Fund ............................................. 184 SB821 Fund - Bike & Pedestrian Paths ............................................. 186 Prop 1B Transportation Fund ............................................. 188 Park Fees Fund (Quimby) ............................................. 190 Prop A - Safe Neighborhood Parks Fund ............................................. 192 Park & Facility Development Fund ............................................. 194 Community Development Block Grant Fd ............................................. 196 COPSFund ............................................. 199 Narcotics Asset Forfeiture Fund ............................................. 201 CA Law Enforcement Equip Program Fd ............................................. 203 Landscape Maintenance Dist. #38 ............................................. 205 Landscape Maintenance Dist. #39 ............................................. 207 Landscape Maintenance Dist. #41 ............................................. 209 Capital Improvement Projects Funds j Capital Improvement Project List ............................................. 212 Capital Improvement projects Fund ............................................. 214 XI CITY OF DIAMOND BA ANNUAL BUDGET DETAI FY2008-2009 I Internal Services Funds Self Insurance Fund Vehicle Equipment Replacement Fund Computer Equipment Replacement Fund Bond Retirement Reserve Calculation Appropriations Limitation Resolution Appropriation Limit Worksheet Glossary ............................................. 218 ............................................. 220 ................................. I ............ 222 ............................................. 227 ............................................. 230 ............................................. 233 ............................................. 236 xii City Council City Manager Public Community Economic Works Services Development Assistant City Manager Community City Development I Clerk Finance Building & I I Neighborhood) I Planning Safety* Improvement XIII Human Resources Agency Information Systems Financing i l City Attorney Public Public** Information I I Safety Aw. City of Diamond Bar Organization Chart County Service p 111! 111h,"i 1: 1,1111110 VORTE14111 'I'll' I'li IN IDIOM* The City of Diamond Bar's budget is designed to serve five major purposes: definition of policy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards, and fiscal directions of the City Council. prepare the Budget in conformity with Generally Accepted Accounting Principles using the modified accrual basis of accounting. utilization as an operations guide for administrative staff in the management and control of fiscal resources. 0 presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures. illustration as a communications document for citizens who wish to understand the operations and costs of City services. 2. Departmental budgets will be originated within each department. 3. Where applicable, the department head will assign priorities to projects and activities in preparing program budgets for the department 4. Department Heads are responsible for operating within their budget amount as approved by the City Manager and authorized by the City Council. 5. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager has the authority to make administrative adjustments to the budget as long as those changes will neither have a significant policy impact nor affect budgeted year-end fund balances. 6. Current year requirements of the Capital Improvement Program (CIP) will be incorporated into annual operational budget and defined as the capital budget. 7. Fund balances will be maintained at levels which will protect the City from future uncertainties. XIV The City of Diamond Bar's annual operating budget is prepared in conformity with Generally Accepted Accounting Principles (GAAP), using the modified accrual basis of accounting. Under this method of accounting, revenues are recognized in the accounting period in which they become measurable and available to finance expenditures of the current fiscal period while expenditures are recognized in the accounting period in which the liability is incurred. Each of the City's funds is considered a separate accounting entity with a self balancing set of accounts that records assets, liabilities, fund equity, revenue & expenditures. Funds are established & segregated for the purpose of recording specific programs or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The General Fund accounts for all the general revenue of the City not specifically levied or collected for other City funds and for expenditures related to rendering the general services provided by the City. The City of Diamond Bar has thirteen Special Revenue Funds that are used to account for specific revenues that are legally restricted to expenditure for particular purposes. The Capital Project Funds are used to account for the purchase or construction of major capital facilities. The budget is prepared on a line item basis by fund and department. The six major General Fund divisions are: Legislative Administration & Support Public Safety Development Services Community Services Public Works The preparation and adoption of the annual budget process starts in January. The public hearing for CDBG is held and the preliminary process for the special Lighting and Landscape Assessment Districts is initiated. In February departmental worksheets are created and budget instructions are provided to the staff. Departments provide estimates of their proposed budgets with supplemental notes for all line items, highlighting any new programs, major cost items or reductions in programs. This includes requests for capital equipment and the preparation of the Capital Improvement Wish - list. The information is then compiled by the Finance Department and presented to the City Manager as the proposed budget. The City Manager reviews and discusses the proposed budget with departmental management. Kul There may be some recommended revisions or changes in projections to arrive at a more balanced budget. The Finance Department compiles suggestions and recommendations from all the meetings to produce a preliminary budget, which is then presented to the City Council for review. Copies of the preliminary budget are made available to all departments and the public for review. In June, there are two study sessions to discuss the budget, wherein the City Council reviews the entire preliminary budget and directs any further refinements to be made. These meetings are open to the public, and the City Council takes into consideration any testimony from the public regarding the preliminary budget at this time. Any subsequent changes or adjustments to the budget as a result of the study session(s) are then incorporated into the budget document. Once the preliminary budget is finalized, it is then presented to the City Council for approval and adoption at the second City Council meeting in June. After adoption, the budget is printed and copies distributed to City Council, City Staff and made available to the Public. The City Manager is responsible to the City Council for the faithful execution of the City Budget. In order that authorized expenditures are managed in the most efficient and economical manner possible, the City Council authorizes the City Manager to increase or transfer appropriations within the General Fund, Special Revenue Fund or any other unrestricted Fund. The City's budget may be amended in the following ways: ® If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may approve requests for budget increases with Council approval. ® Budget adjustments between a department's line items with a null effect on the overall department budget may be made with the City Manager's approval. ® During the fiscal year, the City. Council may modify approved programs and activities or implement new activities that may require budget amendments. On such occasions when the Council approves a project without amending the budget, that approval will constitute authority for the Finance Director to amend the budget subject to the City Manager's approval. xvz urrent Service Charges $1,964,660 9.44% Fines & Forfei $532,90( 2.56% GENERAL FUND REVENUES 2008-2009 Transfers -In Other Funds Property Taxes Use of Money & Property $1,418,485 $3,700,000 $2,615,730 6.81% 17.77% State Subventions $4,630,000 12.24% XVII From Other Agencies $215,000 1.03% axes 000 Community $3,854 1901 GENERAL FUND EXPENDITURES 2008 -2009 Legislative Interfund Transfers $1,438,290 $1,588,350 7.1% 7.8% Administration & Support 18,140 0% Development Services $5,391,000 26.5% $1,382.880 6.8% 0 $20,331,400 /��� �� Diamond �� `�mx� v�o ����������� n��r Personnel Summary Fiscal Year 2008-2009 Position Executive Management City Manager Assistant City Manager Community Development Dir Community Services Director Finance Director Information Systems Director Public Works Director Full Time Exempt Management. City Clerk Planning Manager Public Information Manager Recreation Services Manager Full Time Exempt Assistant tothe Cit/ Manager Associate Engineer Associate Planner Management Analyst °Natwork/SyutemaAdmin Parks &K8a|nt.Superintendent Recreation Superintendent Parks &yNaint.Supervisor Public Works K8ointSuot. *Recreation Supervisor Senior Accountant *Senior Civil Engineer Senior Management Analyst FULL TIME 2007-08 Approved Actual 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ' 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 1 O 2 2 1 1 1 1 1 O ' 1 1 1 1 1 1 1 1 1 1 1 1 15 Full Time Accounting Technician ' Administrative Assistant Admin Records Coordinator Assistant Planner Community Services Coordinator Desktop Support Technician Junior Engineer ' Neighborhood Improvement Officer *Sr Office Specialist *Parks Maintenance Inspector Permit Technician Planning Technician 2008-09 Proposed Approved 1 1 1 1 1 1 1 7 1 1 1 1 ILI 1 2 1 2 1 15 1 1 1 1 1 1 1 1 1 i 1 1 1 1 1 M 1 1 1 1 1 2 1 2 1 15 1 1 1 1 1 1 1 1 2 2 2 2 1 1 1 1 1 1 1 1 O 0 1 1 4 3 4 4 1 1 1 1 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 0 0 XX City Of ~^"�n ~�" ~�" ~~ Bar Personnel Fiscal Year 2008-2009 FULL TIME Posit! 2007-08 2008-09 A proved Actual Proposed Approved Full Time ~Coninued 1 1 1 1 Public Information Coordinator 1 1 1 1 Public Information Specialist O O 1 1 ' Recreation Specialist 2 2 2 2 Senior Administrative Assistant 3 3 3 3 *Sr Street Maintenance Worker 1 1 1 1 ~ Facility /N±ondent|| 24 23 25 25 Total Full Time 50 47 51 51 BENEFITED FART TIME NON -BENEFITED PART TIME 2007-08 2008-09Approve Approved Actual Proposed ApprovedHuman Resources Manager 1 1 1 1 °Aeot.Preschool Teacher -2Uhr/wk 1 1 1 1 *Preschool Teacher -3Ohr/wk 2 2 2 2 Public Info Specialist -3U hr/wk 1 1 O O SrOffice Specialist -2Ohr/wk U O 1 1 Faoi|ib//�tendent| NON -BENEFITED PART TIME XXI 2007-08 2008-09 Approved Actual Proposed Approved Recreation Specialist 8 1O Q g *Com Services Leader 18 4 8 8 Com Services Leader |\ 22 12 15 15 Com Services Worker 3 10 O 8 Intern 2 8 2 2 1 8 1 8 Faoi|ib//�tendent| ~ Facility /N±ondent|| T 13 7 7 Maintenance VVkr| 4 2 4 4 Maintenance VVkr|| 2 2 2 2 Public Information Specialist 1 0 0 0 XXI A. Recitals The City Manager has heretofore prepared and presented to this City Council a draft budget for the City's fiscal year 2008-2009, including staffing and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefore (referred to the "Budget" sometimes hereinafter). I (ii) The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the Cityl Council its report thereon concerning conformity of the capital improvement program with the City' contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2008-2 . 009 Budget') and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted public meetings on the entirety of the fiscal year 2006-07 Budget and concluded said meetings prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 2. The City Council hereby finds and determines that the capital improvement program set forth in the Budget, and each project identified therein, is categorically exempt from the:. requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public meeting conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2008 and ending June 3,0 2009 and consisting of the estimated and anticipated expenditures and revenues for that fiscal year. 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All. obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No check shall be issued nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations herein above authorized unless such appropriations shall have been amended by a supplementa.1 appropriation duly enacted by the City XXIII .: Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by, the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefore, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The City Manager hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code 00001 series,1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Maria ger may transfer amounts between and within those classifications, but only within a fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this 3 -rd day of June. 12008. Jack Tanaka, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing. Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of' Diamond Bar held on the 3rd day of june 2008, by the following vote: AYES: NOES: ABSENT: ABSTAINED: COUNCIL MEMBERS: Chang, Herrera, Tye, EPT/Everett, If/Tanaka COUNCIL MEMBERS: None COUNCIL MEMBERS: None COUNCIL MEMBERS: None ATTEST: Tommye Cribbins, City Clerk of the City of Diamond Bar 0 '07, All revenues which, by law, do not have to be placed in a separate fund are deposited in the General Fund. All general operations of the City are charged to this fund. All expenditures must be made pursuant to appropriations, which lapse annually and at the end of the fiscal year. Unexpended balances are transferred to the unappropriated reserve. M�: i���!�1�•LI11rai�.y Secured - Current Year Tax levied on secured property pursuant to the revenue and taxation code. Unsecured - Current Year Tax levied on all personal property not secured by real property held in title by the same owner. Due to the transitory nature of unsecured property, a tax is levied immediately after assessed values are determined. Prior Year Uncollected Taxes paid in the current year which were due in a prior year. Interest and Penalties Interest and penalties charged for the late payment of property taxes. M V, 1017111y MAN -V Sales and Use Tax Of the 8.25% sales tax, the City receives 1 % of the amount collected within the city limits. Transient Occupancy Tax �.. These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 10% tax based on the amount of their room rental revenues. Franchise Fees Companies are granted special privileges for the continued use of public property, such as city streets. Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TV, Bus Benches, and Street Sweeping. 2 1 E M, Vehicle Code Fines Amounts derived from traffic citations and fines for violations occurring within the city limits. Court Fines and Forfeitures Fines collected by the county courts for city code violations other than traffic, which are shared with Los Angeles County. Impound Fees Fines collected upon the release of vehicles, which have been impounded/stored by the Sheriffs Department. Miscellaneous Other fines and forfeitures not included above. LICENSES AND PERMITS Building Fees Building Fees are collected in accordance with the Uniform Building Code. The revenues from these fees are used to cover the cost of providing building inspections to insure compliance with building codes. CURRENT SERVICE CHARGES Planning and Engineering Fees These fees are levied to cover costs of special plan checks, inspections, etc. which maybe necessary, in conjunction with new construction -or improvements being made by contractors. Recreation Fees These fees are collected by the City's contracted recreation department and City staff to cover the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions, and adult athletics. Motor Vehicle In -Lieu Tax The Motor Vehicle In -Lieu fee is equivalent to 2% of the market value of motor vehicle fees imposed annually by the state in lieu of local property tax. Gas Tax Section 2106 Section 2106(a) of the Streets and Highways Code provides that each city shall receive a fixed monthly apportionment of $400; Section 2106(c) provides for distribution on a per capita basis. Gas Tax Section 2107 A sum equal to .00725 cents per gallon is distributed monthly to the cities on a formula based per the Streets and Highways Code, Section 2107; with calculation predicated on aper capita apportionment - 8.98 x population. Gas Tax Section 2107.5 This account represents a fixed amount of revenue received from the state based on population. Gas Tax Section 2105 This newly enacted Section of the Streets and Highways Code provides for the collection and distribution of special gas tax to fund improvements for regional transportation needs. Intermodal Surface Transportation Efficiency Act (ISTEA) These funds are Federal funds administered by CalTrans, which are allocated to the City for improvement of streets and roadways. These funds are held in trust until qualified projects are identified. Prop A - Transit Tax The City receives twenty-five percent of the 1/2% Prop A Sales tax (approved by voters in 1980). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used for the development of transit programs within the guidelines established by the MTA. Prop C - Transit Tax The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1990). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used the improving, expanding and maintaining public transit services. These expenditures must be consistent with the County's Congestion Management Program. Prop A - Safe Parks Program Funds transferred to the City as a result of the 1992 L.A. County Safe Neighborhood Parks Act. These Rinds are to be used to improve, preserve and restore parks. 4 STATE GRANTS State TDA The Transportation Development Act provides this source of funding. Derived from statewide sales tax, and allocated by formula to the County Transportation Commission, allocations are deposited in each regional entity's State Transit Assistance Fund. SB821 - Bike and Pedestrian Paths SB821 allows the City to request specifically allocated monies for the purpose of constructing bilce and pedestrian paths. State Parks - Roberti-Z'Berg The California State Legislature enacted the Roberti-Z'Berg Urban Open Space and Recreation Program which provides funds to certain political subdivisions f6r acquiring land and developing facilities. couNTY GRANTS County TDA The Transportation Development Act provides this source of funding. Derived from state sales tax and allocated by formula to the County Local Transportation Fund, allocations are available to operators for the support of public transportation systems. Prop A - Transit Discretionary Funds A 35% apportionment of the one-half cent sales tax distributed to Los Angeles County Transportation Commission and is set aside at their discretion; City's apportionment is based upon meeting performance criteria established by the Commission. FEDERAL GRANTS Community Development Block Grant (CDBG) The federal government provides funds for metropolitan areas whose population exceeds 50,000. The funds are based upon a federal formula and are to be used only within low and moderate -income census tracts and/or to benefit low and moderate -income persons. Local Law Enforcement Block Grant (LLEBG) The purpose of the LLEBG Program is to provide funds to local governments to underwrite projects to reducing crime and improving public safety. The LLEBG Program is a formula program based on a jurisdiction's number of Uniform Crime Reports (UCR) Part I violent crimes reported to the Federal Bureau of Investigation (FBI). 9 OTHER FINANCING SOURCES Proceeds from Sale of General Fixed Assets Proceeds from the sale of fixed assets (used by governmental funds only). Damage to City Property Reimbursement to City for repairing willful or accidental damage to city property. Generally these are associated with automobile accidents. OPERATING TRANSFERS IN Operating Transfers In Includes monies transferred from one fund to another. Transfers are income to recipient fund. USE OF MONEY AND PROPERTY Interest Earnings Investments Inactive City fluids are pooled and invested on a continuing basis in certain types of investments that are state approved such as time certificate of deposits, money market accounts, local agency investment fund, and bankers' acceptances. 0 FY08-09 BUDGET SU ALLFUNDS 7 Q GENERAL FUND Property Taxes Other Taxes State Subventions From Other Agencies Fines & Forfeitures Current Svc Charges Use of Money & Prop Transfer -in Other Funds Econ Dev. Fd Bal Reserves 2007-2008 . _::I .... r �I III'It��0D6��17h II'' ci_I:�;,i,jlil hL um.,_._:e><.._,!. 4i! ILAGt�i�ti .. _.�..... ........:..............y. $.. II .,LI:, _N!f�i, 111"IP111 .__._..t_n ;:.,. i:.•C'iA!ia'l !......,:........:.._,.._;.._:ili..._.....i..,.l d � !., , . 1 F � I 2007 UBIIffI i Ili !;?!_=i!11"I: :: h:CF: i,i .:.�..;. .� . i,. ..f 11,Ad u to Bstci ..I !.i_,RI4_u... .._.._.`I ..__. a..:.._ I! h d (! 11_U .:. .ull;n,l(,u::!I.,,�i� etl .._ 1 11+1 11�11 !.W lli f, 1 !!il n_:lu!..::.n_I „.._....:,.....:....,...�...:_._ ;:..,, F,Y 2007 OS4 l lill .. � ti �i,,�FIJI�!:_4naL.:6-.d !�:��LG:! r. .:l:fi.: I.�: �i�0 Alit Gl�l 1I I ... __r.mfl..l.il .'T,��i5c:i5 , If �1 !C �i1 yll��l iii ':.............,J,_.; _.!....._. _.. ! u r� 19 FY 2bQ1�A9! i+ .. �. .. .1;yi i+�. :,:!r:l�!:!�,,:I,,!: n:. i�:,�:iL:4��i !f i+l L.II,L.,nn $3,721,133 $3,535,000 $3,893,208 $3,700,000 6,155,627 6,229,500 6,272,672 5,742,000 4,390,463 4,707,000 4,596,992 4,630,000 814,438 245,000 14,376 215,000 546,901 508,000 637,483 532,900 4,130,101 3,177,143 3,040,802 1,964,660 2,080,674 2,643,730 2,075,852 2,615,730 1,311,707 1,666,054 1,439, 832 1,418,485 274,638 573,600 301,528 331,100 23,425,682 23,285,027 22,272,745 21,149,875 Transfer -in General Fund 8,218 20,000 7,500 20,000 Fund Balance Reserve 3,985 3,985 3,985 3,985 Interest Revenue 12,203 23,985 11,485 23,985 GAS TAX FUND 938,231 701,059 701,059 703,586 Gas Tax - 2105 363,787 372,600 355,666 372,600 Gas Tax - 2106 217,514 220,500 210,395 220,500 Gas Tax - 2107 486,291 498,450 475,942 498,450 Gas Tax - 2107.5 7,500 7,500 7,500 7,500 Interest Revenue 18,819 10,000 12,817 5,000 Fund Balance Reserve 390,813 241,259 241,259 166,884 1,484,724 1,350,309 1,303,579 1,270,934 Transportation Tax 959,676 970,000 953,943 989,570 Transit Subsidy Prgrm Rev 786,298 915,000 903,051 900,000 Interest Revenue 52,991 40,000 40,049 30,000 Fund Balance Reserve 938,231 701,059 701,059 703,586 Transportation Efficency Act Fund 2,737,196 2,626,059 2,598,102 2,623,156 1 Transportation Tax 797,919 810,000 794,267 820,926 Interest Revenue 73,023 45,000 70,149 25,000 Fund Balance Reserve 1,356,318 1,531,655 1,531,655 1,526,647 Beverage Ctnr Recycling Grt 2,227,260 2,386,655 2,396,071 2,372,573 Transportation Efficency Act Fund 20,421 15,000 14,044 TEA Revenue 1,066,605 768,000 12,340 1,372,000 Fund Balance Reserve 0 0 0 0 273,087 1,066,605 768,000 12,340 1,372,000 ►: t �i i. �� �,1! Iii AB939 Admin Fees 210,934 220,000 203,809 215,000 Used Motor Oil Block Grant 20,880 25,000 24,519 25,000 E -Waste Recycling 4,977 10,000 4,794 8,000 Beverage Ctnr Recycling Grt 16,087 20,000 15,872 16,500 Interest Revenue 20,421 15,000 14,044 10,000 HHW Reimbursement 0 0 32,385 0 Fund Balance Reserve 487,530 376,650 376,650 273,087 760,829 666,650 672,073 547,587 a �31TY OF DIAMOND A EESTIMATED,-: S 2007-2008 Traffic Mitigation Fees 0 100,000 0 0 1 Intergvt Rev - Other Cities 382,500 0 0 280,000 Investment Earnings 830 15,000 16,336 20,000 Fund Balance Reserve 0 383,330 383,330 370,769 Fund Balance Reserve (2,016) 383,330 498,330 399,666 670,769 TRAFFIC CONGESTION RELIEF FUND 1,062,895 168,523 (2,016) AB2928-Trfc Congestn Rel 438,520 0 0 579,588 Interest Revenue 17,088 10,000 17,546 15,000 Fund Balance Reserve 241,461 442,069 442,069 0 2,041,919 697,069 452,069 459,615 594,588 AIR QUALITY IMP FUND Pollution Reduc Fees 71,835 73,000 71,909 73,000 Interest Revenue 6,367 4,000 5,256 8,000 Fund Balance Reserve 106,967 107,639 107,639 103,553 I, 185,169 184,639 184,804 184,553 SB 821- BICYCLE & PED PATHS FUND Fund Balance Reserve (149,497) (26,825) (26,825) 9,755 SB 821 -Revenue 122,672 53,672 36,580 35,959 (26,825) 26,847 9,755 45,714 PROP 1 B - TRANSPORTATION FUND Prop 1B Revenues 0 968,389 968,389 913,324 Investment Earnings 0 10,000 7,822 15,000 Fund Balance Reserve 0 0 0 938,840 0 978,389 976,211 1,867,164 QUIMBY FEES FUND Quimby Fees 197,925 130,500 174,000 0 Interest Revenue 5,094 6,000 14,323 12,000 Fund Balance Reserve 19,575 222,594 222,594 410,917 222,594 359,094 410,917 422,917 PROP A - SAFE NEIGHBORHOOD PARKS FUND Fund Balance Reserve (2,016) (2,016) (2,016) 0 Prop A- Safe Nghbrhd Pks 0 1,206,433 1,062,895 168,523 (2,016) 1,204,417 1,060,879 168,523 PARK & FACILITY DEVELOPMENT FUND Fund Balance Reserve 1,957,653 1,514,522 1,514,522 619,741 Interest Revenue 84,266 80,000 53,156 40,000 2,041,919 1,594,522 1,567,678 659,741 Fund Balance Reserve (121,346) (61,210) (61,210) 0 CDBG Revenue -Carry Over 121,346 61,210 61,210 0 CDBG Revenue 195,602 411,565 511,058 497,223 195,602 411,565 511,058 497,223 11 �• n �, �9. �. '�.i G � �p S 1 k r��v 2007-2008 CITIZENS OPTION FOR PUBLIC SAFETY FUND 162,016 164,190 161,525 Public Safety Grant -State 116,241 117,000 115,773 0 Interest Revenue 8,524 6,000 6,656 500 Fund Balance Reserve 174,611 113,244 113,244 36,467 10,974 299,376 236,244 235,673 36,967 NARCOTICS ASSET FORFEITURE FUND LANDSCAPE DIST #41 3,679,739 9,023,910 Asset Forfeiture Revenue 0 0 4,084 0 Interest Revenue 15,308 20,000 14,536 20,000 Fund Balance Reserve 331,188 338,506 338,506 362,506 75,308 346,496 358,506 353,042 382,506 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND Interest Revenue 3,500 3,000 3,311 4,000 Fund Balance Reserve 75,088 77,456 77,456 80,106 78,588 80,456 80,767 84,106 LANDSCAPE DIST # 38 Prop Tx -Sp Assessment 259,051 265,215 260,638 265,215 Interest Revenue 1,519 1,000 676 200 Transfer in - General Fd 0 0 0 23,745 Fund Balance Reserve 60,920 16,368 16,368 14,477 321,490 282,583 277,682 303,637 LANDSCAPE DIST #39 Prop Tx -Sp Assessment 162,016 164,190 161,525 164,190 Interest Revenue 4,446 3,000 1,534 1,500 Transfer in - General Fd 0 0 0 59,397 Fund Balance Reserve 117,561 55,824 55,824 10,974 Intergovt Rev -Federal 284,023 223,014 218,883 236,061 LANDSCAPE DIST #41 3,679,739 9,023,910 5,150,116 6,129,314 Prop Tx -Sp Assessment 120,315 122,157 121,398 122,157 Interest Revenue 3,891 3,000 3,044 2,500 Fund Balance Reserve 95,894 75,308 75,308 56,757 220,100 200,465 199,750 181,414 ml • k lem l Intergovt Rev -State 347,527 576,062 463,710 157,814 Intergovt Rev -County 69,047 90,000 0 0 Park Grants 0 445,020 38,170 .440,020 Developer Fees 0 250,000 0 250,000 Intergovt Rev -Federal 162,600 831,636 0 220,000 Trans -in Other Funds 3,679,739 9,023,910 5,150,116 6,129,314 Fund Balance Reserve (655,320) (1,741,343) (1,741,343) 0 3,603,593 9,475,285 3,910,653 7,197,148 ►; X161:4111L1,1� Trans -in General Fund 200,000 150,000 150,000 231,700 Interest Revenue 63,838 61,000 56,218 60,000 Fund Balance Reserve 1,210,475 1,103,898 1,103,898 1,025,011 1,474,313 1,314,898 1,310,116 1,316,711 12 CITY OF DIAMOND ESTIMATE® RESOURCES 2007-2008 EQUIPMENT REPLACEMENT FUN® Transfer -In Other Funds 23,342 18,150 18,150 19,400 Interest Revenue 7,760 10,000 8,397 10,000 Restricted Fund Bal 0 66,132 66,132 41,238 Unrestricted Fund Bal 255,122 191,741 191,741 222,382 286.224 286,023 284,420 293,020 COMPUTER EQUIP REPLACEMENT FUN® Transfer -In General Fund 100,000 174,450 174,450 1,500 Interest Revenue 4,306 92,711 7,000 196,030 8,382 196,030 12 12,000 356,005 Unrestricted Fund Bal 197,017 377,480 378,862 527,505 TOTAL RESOURCES 42,522,561 49,651,511 42,098,868 45,030,377 Less Interfund Transfers (5,314,788) (11,032,564) (6,932,548) (7,958,399) NET CITY RESOURCES $37,207,773 $38,618,947 $35,166,320 $37,071,978 13 ILI 15 Legislative Admin & Support Public Safety Development Services Community Services Public Works Transfer -Out Other Funds SPECIAL FUNDS Community Organization Support Fd SPECIAL REVENUE FUNDS Gas Tax Fund Prop A Transit Tax Fund Prop C Transit Tax Fund Transportation Efficency Act Fund Integrated Waste Management Fund Traffic Improvement Fund Traffic Congestion Relief Fd Air Quality Imp Fund SB 821 Fund Prop 1 B Transportation Fund Quimby Fees Fund Prop A - Safe Neighborhood Parks Fd Park & Facility Development Fund CDBG Fund Citizens Option for Public Safety Fund Narcotics Asset Forfeiture Fund CA Law Enforcement Equip Prgm Fd Landscape District # 38 Landscape District # 39 Landscape District # 41 TOTAL SPECIAL REVENUE FUNDS CAPITAL PROJECTS Capital Improvement Projects Fund TOTAL CAPITAL PROJECTS FUND INTERNAL SERVICE FUNDS Self Insurance Fund Equipment Replacement Fund Computer Replacement Fund TOTAL INTERNAL SERVICE FUND TOTAL CITY EXPENDITURES Less Interfund Transfers NET CITY EXPENDITURES 1,322,023 1,402,080 1,219,165 1,438,290 0 0 0 0 0 0 0 0 1,741,684 2,843,863 1,702,734 1,813,530 3,475,550 3,979,975 3,714,763 3,854,870 2,400,023 3,059,459 2,511,382 2,607,870 1,187,183 3,201,042 2,017,468 1,588,350 10,126,463 14,486,419 11,165,512 11,302,910 8,218 20,000 7,500 20,000 8,218 20,000 7,500 20,000 1,243,465 1,259,970 1,136,695 1,186,900 2,036,137 1,996,070 1,894,516 2,329,496 695,605 1,801,400 869,424 844,000 1,066,605 768,000 12,340 1,372,000 384,179 538,117 398,986 454,870 0 155,000 28,897 310,000 255,000 438,000 459,615 579,588 77,530 95,232 81,251 64,890 0 53,672 0 0 0 978,389 37,371 1,613,324 0 0 0 85,640 0 1,206,433 1,078,671 168,523 527,397 1,114,781 658,356 200,000 256,812 472,775 511,058 497,223 186,132 202,350 160,371 36,900 7,990 50,500 0 50,000 1,132 78,688 661 84,106 305,122 300,435 231,798 303,637 228,199 238,917 207,785 236,061 144,792 162,507 120,167 160,379 7,416,097 11,911,236 7,887,962 10,577,537 5,344,936 9,880,367 4,271,891 7,197,148 5,344,936 9,880,367 4,271,891 7,197,148 225,008 309,200 285,105 364,981 28,351 18,150 20,800 19,400 987 30,000 22,857 78,375 254,346 357,350 328,762 462,756 $23,150,060 (5,306,570) $36,655,372 (11,012,564) $23,661,627 (6,925,048) $29,560,351 (7,855,257) $17,843,490 $25,642,808 $16,736,579 $21,705,094 17 ic AM N Mtf)d OMOI-CAOM d OI�Or Ot-COOOO�O mNM yemomMCOh r (D0(0T t`- d 00 O C0CDT p0)C))0(DO I-1-0CDI-00N 1` U) 000rnN NCCOOc�-rd�tMf)M � co r TNN N t-- CM a)j t Nu) M r NM It M ON'd' to W- O r m LL F' O0000000000 It O M0 COO 00 Std) O 000000 NdtN0-0 0C+S 0)OOOOtr) p�(DU)ONO N CC) 0 �t N tr) 0 0) M Lo 00 0 00 C: L 00 00 T 1- 00 M t- r 00 CD td) tf) M yd O r ti C7 r N to CD r N N r r r r C N L H yLO OO(D-00d0rOOO I`OODO OOO tO �O 1 N C- O - D O MreOt thMoO O dO 00 O 00 O O ) NMOOeOD)(DOdCy(OD'00f0 In OOOM0)(Mrh�C000 Cp M N -N N Cm N ) ~ Mtf'>d'(OMOt� OOOMd'd'1�-MrMI-(OtOt�ra�-ONO yfA OM MCA MOLTf)0i 0 M I-M01,- rNd NCDOO�O�1-0M `d NONNNIt 1-0)d'OtiN000h-CONd'MOrt)COM1` w p d NhNcc)MLo (DLf) — d oc! (t tt)CAM0) cr)NC> M OCAMNLN p O'`- NCDMMtf)CO(nr oOd'rCOd' M MN i— NM rNNr= In ce LD t- dtOOO 0) x 0 0 0 00 0 1-,^ M co t-' It tp cy."ItMO 01O)N co 0 ydrN NO CN --- Ce) rLf) N O C r L H O 0 0 (0 0 0 0 00 0 O d O M O M 00 0 t C) O I 4 0 0 0 y(p CO t-NOOC)000U'NON0NOOOrOt()MOOO yN Oug11CDLr) 0Lr) 00)V)0Lr) ONtD00 (O(00O00O to N ,t 0 ,t V) 00 N 06 C=T C5 4 L6 L6 4 1-- O O N CO Or�1 h1--0000MNrcO"t0) N (D(ON(D(DrT a)�t rLA00MNML) CY) NrT0 ? 0) T r r r i4) T m V LL dl H C U. 4t W.,t 01.0h-00nLO01-0r01--00t--d 1-OrNO 00 00 00 d00 (D LO U') "t r d CD O O n 1`- t0 0)00Lf)CD O1' Lr) 1* -00O 1 d�()T"ta?1L OCDO M N N (O N O M CA OO O O (6 C4 (5 4 0 (D Lf) Co (D LDON 1-1-- O Mr r CV) (DCOrrLf) O(DLr) r Imo- LU N M r CF) "dt (O VZ T '0 '0 If U- .0 0 � 10 '0 LL '0 '0 = IL 0_ LL LL c t0 U- -0 LL U r C7 r C LL 7 U LL Q C 0LL ��� 00 001 V OMMd O Q) Q. U IL 5) C M c '0 Q M W D- U - f] c .+ LL a) N 0_ O LL 0 O Y 0 a) N U1 c: U- c N Ca to >+ cm> O a p a) Q N C N N o o L''- 0Cm 40- LL E c c c S E E N°cc0co>aa))E-0a 4a.) °No5 0 Qa c�c`a�-'S °�—a)(`a (a� ,0.4ca)a)a)Q-ma)W Lf ~ E, o ami E p' v~ aa)) , LL c0 v) 5 W cu(a m a) O t° Q U Q? U a tcv m LNL <C E a v v v° c (�CL EN 0) a`Q` N GccOcE N O (a O O (aa N Y fa to O !=' 03 Q N (a N ca N a) O U U' 0. 0_ h- = h h <0 00 0. 0_ 0_ 0_ U U Z U J J J U rA U T T N M dt LD (D I-- W O O N M -fit LD M I- M M M r 0 0 0 0 r r T T r r r r r T N N N N N N N N M MT N M Q r T r r r r r r r r T r r r r r r r T — r N N In to tf') T h r I tri 0 F c CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2008-09 ESTIMATED RESOURCES Property Taxes Other Taxes State Subventions From Other Agencies Fines and Forfeitures Current Services Charges Use of Money & Property Transfers -In Other Funds Economic Dev. Fd Bal Reserves Total Estimated Resources APPROPRIATIONS City Council City Attorney City Manager/City Clerk Finance Human Resources Information Systems General Government Public Information Economic Development Law Enforcement Volunteer Patrol Fire Animal Control Emergency Preparedness Community Dev./Planning Building & Safety Neighborhood Improvement Community Services Admin Diamond Bar Center - Oper. Park Operations Recreation Public Works - Admin Engineering Road Maintenance Landscape Maintenance Transfer -Out Other Funds Total Appropriations FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted $3,721,133 $3,535,000 $3,893,208 $3,700,000 6,155,627 6,229,500 6,272,672 5,742,000 4,390,463 4,707,000 4,596,992 4,630,000 814,438 245,000 14,376 215,000 546,901 508,000 637,483 532,900 4,130,101 3,177,143 3,040,802 1,964,660 2,080,674 2,643,730 2,075,852 2,615,730 1,311,707 1,666,054 1,439,832 1,418,485 274,638 573,600 301,528 331,100 $23,425,682 $23,285,027 $22,272,745 $21,149,875 $159,755 $175,640 $153,424 $173,700 246,430 250,000 197,253 210,000 915,838 976,440 868,488 1,054,590 379,161 448,422 427,354 440,850 125,287 255,270 183,622 209,520 1,159,135 1,324,838 942,619 884,770 1,711,675 1,672,500 1,369,500 1,574,250 460,287 536,290 487,271 528,100 274,638 1,009,764 436,519 430,650 4,712,588 5,370,500 4,803,552 5,201,150 6,442 9,250 5,905 9,250 24,975 16,360 2,888 11,360 107,519 120,600 100,909 125,300 13,811 43,290 14,123 43,940 549,372 1,040,519 595,155 643,280 603,341 456,130 365,114 415,900 314,333 337,450 305,946 323,700 495,479 613,430 602,593 373,705 752,091 893,880 844,866 925,590 769,719 861,040 720,604 943,560 1,458,261 1,611,625 1,546,700 1,612,015 630,078 1,031,846 877,344 633,800 305,334 393,543 220,472 413,100 1,131,537 1,283,280 1,062,090 1,246,900 333,074 350,790 351,476 314,070 331,560 362,600 350,100 513,742 17,971,720 21,445,297 17,835,887 19,256,792 Excess Resources over Appropriations $5,453,962 $1,839,730 $4,436,858 $1,893,083 Fund Balance Reserves @ Beg of Year 26,133,865 30,457,566 30,457,566 32,925,528 Available Resources 31,587,827 32,297,296 34,894,424 34,818,611 Uses of Fund Balance Reserves: Economic Development 274,638 573,600 301,528 331,100 Transfer out - CIP Fund 855,623 2,838,442 1,667,368 1,074,608 Estimated Fd Bal Reserves @ 06/30 30,457,566 28,885,254 32,925,528 33,412,903 25 r qIkkwmiu 27 I��° ,', ! � !a �01 sit �, FY 2008 -2009 Property Taxes 30010 Current Secured 30020 Current Unsecured 30050 Supplemental Roll 30100 Prior Year Property Tax 30200 Misc. Property Taxes 30250 Interest Penalties & Delinquencies 20,000 Total Property Taxes Other Taxes FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted 3,216,376 3,100,000 3,416,685 3,250,000 151,176 180,000 158,972 175,000 321,201 200,000 275,973 220,000 (5,248) 20,000 (7,302) 20,000 27,851 15,000 16,344 15,000 9,777 20,000 32,536 20,000 3,721,133 3,535,000 3,893,208 3,700,000 31010 Sales Tax 2,935,703 3,100,000 3,114,562 2,659,000 31011 Sales Tax Compensation Fund 1,049,449 1,049,500 1,049,577 883,000 31200 Transient Occupancy Tax 774,757 750,000 800,390 780,000 31210 Franchise Tax 1,064,622 980,000 1,024,710 1,120,000 31250 Property Transfer Tax 331,096 350,000 283,433 300,000 From Other Agencies Total Other Taxes 6,155,627 6,229,500 6,272,672 5,742,000 Subventions - State: 31340 Homeowners Exemption 33,822 30,000 33,865 30,000 31700 Motor Vehicle in Lieu (VLF) 350,194 375,000 262,064 300,000 31701 VLF - Property Tax in Lieu 4,006,447 4,301,000 4,301,063 4,300,000 31800 Off Highway Tax 1,000 0 0 Total Subventions -State 4,390,463 4,707,000 4,596,992 4,630,000 From Other Agencies 31333 Tr Mgt System Revenue -County 502,600 0 31620 FEMA Revenue 41,020 200,000 13,673 200,000 31625 Fed Homeland Security Grant 18,961 0 31632 Fed - Education Grant 202,084 25,000 0 31635 Fed Grants - 10,000 0 31740 LUCA- Census Update Grant 1,000 31856 Ofc of Tr Safety Grants 30,004 10,000 (297) 15,000 31900 Intergovt Revenue - Other Cities 19,769 0 0 Total From Other Agencies 814,438 245,000 14,376 215,000 Fines & Forfeitures 32150 Vehicle Code Fines 315,428 300,000 408,542 330,000 32200 General Fines 19,664 22,000 29,661 24,000 32210 Municipal Code Fines 325 1,000 1,790 1,400 32230 Parking Fines 194,359 165,000 180,190 160,000 32250 Vehicle Impound Fees 16,500 15,000 16,800 16,000 32270 False Alarm Fees 625 5,000 500 1,500 Total Fines & Forfeitures 546,901 508,000 637,483 532,900 Current Service Charges: Building Fees: 34110 Building Permits 436,863 322,000 228,593 273,700 34120 Plumbing Permits 51,188 23,000 24,624 19,550 34130 Electrical Permits 72,502 27,600 32,622 23,460 34140 Mechanical Permits 28,339 18,400 15,806 15,640 34200 Permit Issuance Fee 58,138 55,200 42,948 46,920 .34250 Inspection Fees 11,960 10,100 11,200 8,590 34300 Plan Check Fees 306,304 230,000 183,655 195,500 34310 Plan Retention Fee 6,950 4,000 4,334 4,000 34350 SMTP Fees 2,883 200 168 200 Sub -Total 975,127 690,500 543,950 587,560 Planning Fees: 34410 Environmental Fees 6,720 34430 Current Planning Fees 204,855 28 140,000 192,800 130,000 CITY OF DIAMOND GENERAL FUND ESTIMATED REVENUE FY 2008-2009 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted 34500 Miscellaneous Planning Permits 72,385 88,009 89,570 0 34550 Developer Fee 940,000 959,980 959,980 0 34560 Business Registration Fees 8,080 10,000 11,710 15,000 Fee Programs Sub -Total 1,159,655 1,109,980 1,164,490 145,000 Engineering Fees: 34610 Engr - Plan Check Fees 127,592 70,000 30,905 60,000 34620 Engr - Permit Issuance Fee 2,361 4,000 3,930 5,000 34630 Engr - Encroachment Fees 6,590 8,000 6,862 8,000 34640 Engr - Inspections Fees 12,503 60,000 57,212 60,000 34650 Soils/Trafric/Misc Engring Fees 29,654 80,000 57,637 100,000 34660 Traffic Mitigation - Engineering 1,037,560 350,000 282,795 150,000 34665 Industrial Waste Fees 21,297 23,352 30,000 36750 36800 Sub -Total 1,237,557 572,000 462,693 413,000 Recreation Fees: 34720 Community Activities 57,293 72,385 88,009 89,570 34730 Senior Activities 38,638 35,283 45,103 50,890 34740 Athletics 110,241 126,315 107,847 113,150 34760 Fee Programs 171,156 182,680 198,267 171,490 34780 Contract Classes 300,034 304,000 337,117 310,000 34800 Special Event Fees 80,400 84,000 93,326 84,000 36630 Sub -Total 757,762 804,663 869,669 819,100 Total Current Service Charges 4,130,101 3,177,143 3,040,802 1,964,660 Use of Money and Property: 36100 Investment Earnings 1,393,617 750,000 1,343,002 725,000 36600 Returned Check Charges 830 1,000 (9,383) 1,000 36610 Rents & Concessions 51,957 31,900 93,573 91,900 36615 DB Center Rental 535,365 550,000 574,089 550,000 36620 Heritage Pk Bldg Rental 23,386 19,000 23,898 19,000 36625 Parks & Fields Rental 17,318 16,100 20,369 16,330 36630 Sale of Fixed Assets 661 1,000 132 0 36635 Proceeds from Sale of Land 1,225,000 0 1,200,000 36640 Sale of Promotional Items 5,439 5,000 6,821 1,000 3,500 36650 Sale of Printed Material 4,390 13,730 16,130 5,000 36660 Donations 36750 36800 Retention Forfeiture Property Damage - Pub Wks 11,608 15,000 100 1,000 36810 Property Damage - Parks 14,514 15,000 2,742 1,000 36900 Miscellaneous Revenue 21,589 1,000 4,379 1,000 Total Use of Money and Property 2,080,674 2,643,730 2,075,852 2,615,730 Transfers In -Other Funds: 39111 Transfer In - Gas Tax Fund 985,750 1,076,970 991,811 1,096,900 39113 Transfer In - Prop C Fund 9,000 9,000 39115 Transfer In - Int. Waste Mgt. Fd 145,657 185,000 147,866 185,000 39123 Transfer In - Safe Parks 200,634 145,705 97,585 39126 Transfer In - COPS Fund 180,300 194,450 154,450 30,000 Total Transfers In -Other Funds 1,311,707 1,666,054 1,439,832 1,418,485 Economic Dev. Fund Balance Reserves Economic Development 274,638 573,600 331,100 GENERAL FUND TOTAL $23,425,682 $23,285,027 $21,971,217 $21,149,875 M BUDGET DISCUSSION FY08- 09 PROPERTYTAXES 3,700,000 Current Secured (30010) Economy Slowdown Amount Budgeted: 3,250,000 3,250,000 Current Unsecured (30020) Amount Budgeted: 175,000 Historical 175,000 Supplemental Roll (30050) Amount Budgeted: 220,000 Historical 220,000 Prior Year Property Tax (30100) Amount Budgeted: 20,000 Historical 20,000 Misc. Property Taxes (30200) Amount Budgeted: 15,000 Historical 15,000 Interest Penalties & Delinquencies (30250) Amount Budgeted: 20,000 Historical 20,000 OTHER TAXES 5,742,000 Sales Tax (31010) Amount Budgeted: 2,659,000 Based on FY08's projection & minus Honda sales taxes 2,659,000 Sales Tax Compensation Fund (31011) Amount Budgeted: 883,000 25% of Sales Tax Budget - to be received periodically from the State assuming State backfills the revenue oopromised. 883,000 Transient Occupancy Tax (31200) Amount Budgeted: 780,000 Based on current yr - annualized 780,000 Franchise Tax (31210) Amount Budgeted: 1,120,000 Based on current year revenue projection 1,120,000 Property Transfer Tax (31250) Amount Budgeted: 300,000 Based on current yr - annualized 300,000 SUBVENTIONS - STATE 4,630,000 Homeowners Exemption (31340) Amount Budgeted: 30,000 Historical 30,000 Motor Vehicle in Lieu (31700) Amount Budgeted: 300,000 Based on current yr - annualized 300,000 VLF Property Tx in Lieu (31701) Amount Budgeted: 4,300,000 Based on current yr -annualized 4,300,000 Off Highway Tax (31800) Amount Budgeted: 0 Based on FY06-07 0 30 MV 111W.WkWU BUDGET DISCUSSION FY08- 09 Page 2 FROM OTHER AGENCIES Amount Budgeted: 200,000 215,000 FEMA Revenue (31620) 200,000 Based on estimates Federal Homeland Sec Grant(31625) Amount Budgeted: - 0 Federal Education Grant (31632) Amount Budgeted: 0 0 Based on estimates Federal Grants (HUD) (31635) Amount Budgeted: 0 0 Based on estimates Office of Traffic Safety Grants (31856) Amount Budgeted: 15,000 15,000 Traffic Safety & 131-11 Grants Sale of Prop A Transit - Other Cities (31900) Amount Budgeted: 0 FINES & FORFEITURES 532,900 Traffic Fines (32150) Amount Budgeted: 330,000 Based on current yr - annualized 330,000 General Fines (32200) Amount Budgeted: 24,000 24,000 Based on current year Municipal Code Fines (32210) Amount Budgeted: 1,400 1,400 Parking Fines (32230) Amount Budgeted: 160,000 Based on current yr - annualized 160,000 Vehicle impound Fees ( 250) Amount Budgeted: 16,000 Based on current yr - annualized 16,000 False Alarm Fees - (32270) Amount Budgeted: 1,500 1,500 CURRENT SERVICE CHARGES: 1,964,660 BUILDING FEES: Amount Budgeted: 273,700 Building Permits (34110) 273,700 Plumbing Permits (34120) Amount Budgeted* 19,550 19,550 23,460 Electrical Permits (34130) Amount Budgeted: 23,460 31 BUDGET DISCUSSION FY08- 09 Page 3 Mechanical Permits (34140) Amount Budgeted: 15,640 15,640 Permit Issuance Fee (34200) Amount Budgeted: 46,920 46,920 Inspection Fees (34250) Amount Budgeted: 8,590 8,590 Plan Check Fees (34300) Amount Budgeted: 195,500 195,500 Plan Retention Fee (34310) Amount Budgeted: 4,000 4,000 SMTP Fees (34350) Amount Budgeted: 200 Primarily remitted to State 200 PLANNING FEES: Current Planning Fees (34430) Amount Budgeted: 130,00.0 130,000 Miscellaneous Planning Permits (34500) Amount Budgeted: 0 Developer Fee (34550) Amount Budgeted: 0 Business Registration (34560) Amount Budgeted: 15,000 15,000 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 60,000 Crooked Creek Homes, South Pointe SFR, TM 53430 (Cheung) Engr - Permit Issuance Fee (34620) Amount Budgeted: 5,000 Engr - Encroachment Fees (34630) Amount Budgeted: 8,000 Engr - Inspections Fees (34640) Amount Budgeted: 60,000 TIVI 53430 (Cheung), TM 53671 (Alamo Hts.) TM 54082 (Crooked Creek) Engr - Soils/TraWic/Misc Engr Fees (34650) Amount Budgeted: 100,000 (includes Verizon FIGS Project) Traffic Mitigation - Engineering (34660) Amount Budgeted: 150,000 Institute of Knowledge, Panda Express Industrial Waste Fees (34665) Amount Budgeted: 30,000 W BUDGET DISCUSSION FY08- 09 �� RECREATION �k�30\ Activities _ _ Amount Budgeted: 89,570Cmnmmmmn�y C6yB\dhdayPad� 17800 ' Haunted House/Fall Festival 3000 . ConoadShone 16295 . Easter Egg Hunt 75 AdultE�ouro|ono 32400 . � OB4Yoh 4150 ' VVintarSnov��ot 10100 . Candy Cane Craft a|r F 3750 � . Concerts inthe Park 2000 . (34730) Amount Budgeted: 50,890 Senior Activities Senior Excursions 33,710 Senior Activities 17,180 Athletics (34740) Amount Budgeted: 113,'150 Youth Baseball 17,979 '--' --b 500 < -- ' YouthIndoorSoccnr-NkCalvary 13,280 ) Youth Basketball 38,861 Adult Vo 5800 . Adult Basketball 36720 ' Fee Programs (34760) Amount Budgeted: 171,490 Day Camp 123,400 / \ Tiny Tots 48090 . Contract Classes (34780) 310,000 Amount Budgeted: Contract Classes 310,000 � Special Event Feas Amount Budgeted: 84,000 84,000 Calvary Chapel - Sheriff �p/`�/"" � ��NE�'���PG0���T� --� Amount Budgeted: 725,000Interest Yields decreasing \otmma�t�arnN�8a(�GiOO) 725,000 Returned Check (36600) Amount Budgeted: 1,000 1,000 � | i |Amount Budgeted: Rents— Concessions' w/�"" ' Soda Machine Contract —Parka 9,000 ' CeUShaContrect —PetemonPark 24,900 \ � Cel|SiteOontnsct —EootgsteRoadAconoo 10.000 \ , Cell Site 48 .DOO | � d� Diamond--' --- ' ��V,UDU —^ 550,000D�mo�B���rR�� 33 fill BUDGET DISCUSSION FY08- 09 Heritage Park Bldg Rental (386620) Amount Budgeted: 18,000 Heritage Park Community Center Rental 19,000 Parks & Fields Rental (36625) Amount Budgeted: 16,330 Pantera Park Activity Room Rental 5,700 Picnic Reservations 6,550 Ball Field Rental 3,850 Stage Rental 230 Sale of Fixed Assets (36630) Amount Budgeted: 0 Proceeds from Sale of Land (36635) Amount Budgeted: 1,200,000 Summitridge 1,200,000 Sale of Promotional Items (36640) Amount Budgeted: 1,000 1,000 Sale of Printed Material (36650) Amount Budgeted: 3,500 3,500 Donations (36660) Amount Budgeted: 5,000 5,000 Property Damage - Pub Wks (36800) Amount Budgeted: 1,000 1,000 Property Damage - Parks (36810) Amount Budgeted: 1,000 1,000 Miscellaneous Revenue (36900) Amount Budgeted: 1,000 1,000 TRANSFERS IN - OTHER FUNDS 1,41.8,485 Transfer bm~Gas Tax Fund (391i1) Amount Budgeted: 1,096,900 Utilities (001-5510-42126) 35,000 Road Maintenance (OO1-55G4-X>C#<)less street sweeping & storm drainage 1.061.900 Transfer In - Prop C Fund (39113) Amount Budgeted: 9,000 Administration of Prop C Signal Projects 9,000 Transfer In - Int. Waste MgtFd (39115) Amount Budgeted: 185,000 Street Sweeping (00 1 -5554-4550 1 165,000 Storm Drainage (001-5554-45512) 20,000 Transfer In - COPS Fund (39126) Amount Budgeted: 30,000 30,000 34 BUDGET DISCUSSION 1: 1' Page 6 Transfer In - Safe Parks Fund (39123) Amount Budgeted: 97,585 Youth Master Plan Implementation 78,000 Youth At Risk Program 19,585 Economic Dev Fd Balance Reserves Amount Budgeted: 331,100 331,100 Economic Development Exp less Personnel 331,100 35 37 Q U) t� Z Gi ®W 00 a 0 W N L toZ LL ® W N1 0 LL Z LL J W Z W 0 O F -- N CI! f!1 LOM0)1%—m Od ON 00 LOONNr OLO0)dtLOd MNMM V7 d O007OC'7,I,.;OrU)00(DNOD t-OL000LOCo0)r pr LO OTLOC\l h`NN N0000h- MNr rcl cFh- MN(O�- 000000000000000 O O O W 0 0 0 0 0 0 0 OOOLONtl- tOOLOLOLOOO Ito 00000CAO ILOU')M0f—N-0-N0MMM NMI'�I^MLMOm. k0 coCjd'C7CA'd-d-000�c6 LOM00 C LO MM LOM�CrrJ�ED� �. T LO dt 0 OD t- N M O T N ' 't OC) 't N I- N d TNOd'N00LOLOd-N r LO (0 htm 10(0(0�t Cf) H} 1 r LO T r r O LO M M 00 L() T C) O 0 0 0 0 O Q O O O O O O p LO LL? O O ti - - - O NC+) It M OM Nr LO N r 0000 LOO OO O MO CO MM M N 0 I -N r r LO 00000000 0 00000000 0 (: LM O O d: LM LO O O 0coa)LOrC+'>0LO L6 N O N r � N� N 00000001000 O M ONI-0 0000 LQ r(DOCriM0-M0 LO 00rrC66MC66 LO CC)r0 r y} 04 04 00000000 y f) 0 0 0 0 0 0 0 0 0 1� Ot�LOItOt1)OOh *C T 4—N000O TN CL y} r M N O 0 0 0 0 0 0 0 0 0000000 CS) Ln O LO "t CA L() 0 V O U)4,(DwNm ° T Co 0 to O0 a- m m i r OD M T M N CL y O d' co T O O LO h- 0 0 0 0 0 0 0 0 0 0 OOLOCArc-000t� Crj d-cl-(Or00000 4 N (o O tC) N to C6 Ln 4 MO NN(�eN-cM-CAM O O O O O NM LLq O ~ c! Oco MD O OOOMOOLOO O m0000m"It LO O r M"t OmNoo tO CrjL(jr0Or00 1� M rd' 04 NMNO r 0000000000 00000000000 cj T r (U Lo,ci ItO C6 L6 OL 0 0000000000 m000OOMLOOO OOd Mr-'m(DNM"I r 'd� CO 1`- CA T M LA CD Si' 0 0 N Q d - ti CT co 0 O N It r O M OR M N N C: U C O E J .�co CL N CL V Cl) c E a) Q - @ N ` N c E" w O N co N E 0 O 5 CO2 O. °' E� (D 00 d 4- C C Z H o(n > E 76a > v o� m �� �m � a°i _ > ° 0) = E 0 aEi> N c O L 0 U G� w O U �O c >, O a� V C` o c m- c° N c-0 0 c c ° -I to m 4 t3► r 0 0 0) C C � a C E C O 0 N V C W N 75 d) A O c 0 O O c its i5E6 a) Cc' U LL c U d (� E O E° c Q OS L (ll O E N C c E fif c to E tF E U-0 of N O .- O (U O rn 03 c W c 0 0 d c VUUjEZ O O U QS ._ =C�tyW�Ull � E� dWF- m Z U L�] U� O.. W ry J �E -a E 0 0 39 ° 41 43 ......... . . a NIIIIIIIIIIIIIIIq t 0 City Attorney City ,rClerk 44 LEGISLATIVE SERVICES FY 2008-2009 organization #: 001 -4010 through 001 -4030 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted 796,092 827,350 796,224 982,350 3,085 5,750 3,430 5,750 159,600 194,480 164,464 140,690 363,246 358,500 247,909 308,500 0 16,000 7,138 1,000 $1,322,023 $1,402,080 $1,219,165 $1,438,290 DEPARTMENT INCLUDES: $173,700 City Council City Attorney 210,000 City Manager/City Clerk's Office 1,054,590 LEGISLATIVE City Attorney 14.6% City Council Hill 12.1010 City Mgr/City Clerk's Office t71�r+�"i`�4 m�h1y�L yhh: 73.3/0 Total Department Expenditures - $1,438,290 45 The City Council is the legislative and policy-making body for the City of Diamond Bar. Five council members are elected at -large for four-year., overlapping terms of office. The Council annually elects one of its members to serve as Mayor. The Mayor presides over all Council meetings and is the ceremonial head of the City for official functions. As Diamond Bars elected representatives, the City Council expresses the values of the electorate in keeping pace with viable community needs and for establishing the quality of municipal services in the urban environment. The Council determines service levels and revenue obligations through the adoption of an annual budget; authorizes City contracts and expenditures; establishes City service and operating policies; and adopts such regulatory measures as may be necessary for the mutual protection of the community. Council members also represent the City on various intergovernmental organizations to achieve governmental cooperation, legislation, and programs that are consistent with the needs of the community. 1:1:4 City Council Members 5.0 W. CITY ESTIMATED EXPENDITURES FY 2008-2009 PERSONNEL SERVICES 40010 Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Benefit Allotment 46,300 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES DEPARTMENT: Legislative DIVISION: City Council ORGANIZATION #: 001-4010 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted 500 105 204 500 42112 45,277 46,300 44,932 44,800 1,321 4,550 1,116 5,400 6,741 8,300 6,676 7,950 524 400 359 400 1,700 700 (652) 900 54,810 57,350 55,404 57,000 110,373 117,600 107,835 116,450 582 1,750 1,145 1,750 582 1,750 1,145 1,750 OPERATING EXPENDITURES 42110 Printing 456 500 105 204 500 42112 Photography 2,119 2,790 2,093 2,700 42125 42130 Telephone Rental/Lease of Equipment 1,701 2,900 1,618 2,700 42315 Membership & Dues 150 300 50 0 300 200 42320 Publications 3,484 200 4,000 3,011 4,000 42325 42330 Meetings Travel -Conferences 22,480 25,000 19,213 25,000 42335 Travel -Mileage & Auto Allow 18,300 18,600 18,150 18,600 42340 Education & Training 110 2,000 1,500 48,800 56,290 44,444 55,500 TOTAL OPERATING EXP. DIVISION TOTAL 159,755 175,640 153,424 173,700 ON CITY OF DIAMOND BAR CITY COUNCIL (001 -4010) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $173,700 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 116,450 City Council Members ($746/mo) 5.00 cc SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,750 Misc Office Supplies 1,750 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 500 Council Photos - 500 Telephone (42125) Amount Budgeted: 2,700 Cell Phones (5@ $45/mo plus minutes) 2,700 Rental/Lease of Equipment (42130) Amount Budgeted: 2,700 Cable Modem (5 @ 45/mo) 2,700 Membership & Dues (42315) Amount Budgeted: 300 ICSC 300 CEWAER Publications (42320) Amount Budgeted: .200 CALPEEK 100 Misc 100 Meetings (42325) Amount Budgeted: 4,000 League, Chamber, Misc 4,000 Travel -Conferences (42330) Amount Budgeted: 25,000 League, CCCA, Natl League, SCAG, 25,000 Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Amount Budgeted: 18,600 Auto Allowance - 300/mo X 5 18,600 Education & Training (42340) Amount Budgeted: 1,500 CC/CM Team Training - League 1,500 F171re W -AUMTr 2008-2009 DIVISION TITLE: CITY ATTORNEY DIVISION NO. 4020 The City Attorney acts as the City's legal counsel, prepares resolutions, ordinances and agreements; and advises the City Council and staff on all legal matters relating to the operation of the municipal government. This service is provided through a contract with the law offices of Jenkins & Hogin, L.L.P. In addition to the general legal services provided by Jenkins & Hogin, L.L.P., the City periodically has the need for legal service related to personnel issues and code enforcement prosecution. The budgets for these services are contained with in this Division. Under special legal circumstances, the City may be required or choose to contract with another firm. These services which are required in addition to the standard City Attorney contract are also included within this division. Also included in this division is the budget for the City Prosecutor for issues related to code enforcement. Total Positions 0.00 M CITY OF DIAMOND ,.3 R .Legislative ESTIMATED EXPENDITURES DIVISION: City Attorney FY 2008-2009 ORGANIZATION 001-4020 DIVISION TOTAL 246,430 250,000 197,253 210,000 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted PROFESSIONAL SERVICES 44020 Prof Svcs - General Legal 102,521 100,000 96,654 100,000 44021 Prof Svcs - Special Legal 143,909 110,000 63,461 70,000 44023 Prof Svcs - Sp Lgl Code Enf 40,000 37,138 40,000 TOTAL PROF SVCS 246,430 250,000 197,253 210,000 DIVISION TOTAL 246,430 250,000 197,253 210,000 BUDGET DISCUSSION FY08-09 $210,000 PROFESSIONAL SERVICES General Legal Svcs (44020) Amount Budgeted: 100,000 City Attorney 100,000 Special Legal Svcs (44021) Amount Budgeted: 70,000 Special Litigations 50,000 20,000 City Labor Attorney Special Legal Svcs -Code Enf (44023) Amount Budgeted: 40,00040,000 City Prosecutor, County Dist Atty, Misc. 51 ACTIVITY COMMENTARY 2008-2009 DIVISION TITLE: CITY MANAGER I CLERK DIVISION NO. 4030 The City Manager/City Clerk's Office budget provides for continued administrative direction to all operating divisions in compliance with the City's Municipal Code. This division is responsible for the execution of Council policy and the enforcement of all laws and ordinances. It is also responsible for all official documents and records of the City. The City Manager, in concert with the City Council, establishes policy, provides leadership and implements efficient and effective services. The City Manager is the director of all City personnel. As such, the Manager establishes and maintains appropriate controls to ensure that all operating departments adhere to Council and legally mandated policies and regulations. Additionally the Manager is responsible for the preparation and administration of the annual budget. The City Clerk has the statutory duty to record the official minutes of all City Council meetings. The division maintains original resolutions and ordinances, is the responsible for the management of all of the City records and is the custodian of the City seal. This position also acts as the chief election officer for the City for municipal elections. The City Clerk prepares all necessary documents for the City Council public hearings, posts notices and copies of ordinances as required by law. The Clerk is also responsible for the maintenance of the Municipal Code. Administrative and clerical support to the City Council members is also provided through the City Manager/City Clerk's office. PERSONNEL City Manager 1.00 Assistant City Manager 0.70 Assistant to the City Manager 1.00 City Clerk 1.00 Sr. Management Analyst 0.30 Management Analyst 1.00 Admin Records Coordinator 0.50 Senior Office Specialist 1.30 Total Positions 6.80 a | ���� ���� K��������V�DEPARTMENT: DIAMOND �� 1,0001,000 Legislative ��~ � � ~�' ESTIMATED RES 40230 Computer Equip -Hardware we . O 2,500 48285 CompuherEquip'Snfwane 1,000 ."."~~ �.�__ TOTAL CAPITAL OUTLAY o FY 2008-200 FY2006-07 FY 2007-88 FY 2007-08 FY 2008-09 Actuals Adjusted Budget__ Actual Adopted PERSONNEL SERVICES 50DjD3 527�7O 514�5O O43�5O 40010 Salaries1 ( / ' 1 ''5 ---OO 786 1.500 i 40020 Over -Time Wages 'OA3 O'8O4 O/�5U 5.405 7'750 40070 City Paid 8uneD� 8O722 S4.57O S1171 ' 114O5O . 4OODO Retirement' 7'3O3 737D ' 5347 . 8.350 4OUO3 VVodm�oCump Exp �-- | ' ' 2Q23 320U ^+~~ 3OQ� . -- ___ 3850 ' i 40084 Shor�LonQTenmD�abUhY ' 74S7 7'O80 /.uou n35O . 40O85 Medicare ' 65,134 85O OUQS2 76900 ` 48000 Benefit Allotment ( � TOTALPGRSD0NEL L� oun.//x .....~- 688,389 i SUPPLIES 41200 Operating Supplies 2�D8 ~ �vv 3 1�31 3�0O O 413OO Small Tools &Equ\pm�t ' ..~. 2,503 �"" ,__ 2,285 4,000 TOTAL SUPPLIES OPERATING EXPENDITURES 1.811 10,000 3.156 10,000 \ 42115 Advertising 2�70 1�DO 2.164 2�OO 42125 Telephone 750750 42200 Equipment Maintenance 5g37 G '~-- 6.567 6'500 / 42315 Nlembemhip&Dueo / ' 2J3O 3'OOO 3032 . 3500 4232O Publications '---- 2OQG 25OO - . 3155 . _.___ 2'�UO 42325 K8aeUnQo ' 1B3V� 25OOO ' 239O7 . 2OuDO . 4233O �re/o|-Co�emnnea / QA Auto Travel -Mileage oANi|eaQo u ' 0085 ' 1U.S4O 11O53 . 1OQ40 . \ 42335 4234O Edunadon&Training 3.763 4.DOO U 1,518 64868 4'OUO 25000 42390 Elections TOTAL OPERATING EXP. 110.800 "'.~. ._-.'_ O PROFESSIONAL SERVICES /`vu'n .~~~.. - 0,656 98,500 vices / 44000 Professional Ser108,500 116,816 50,656 98,500 TOTAL PROF SVCS CAPITAL OUTLAY 1,0001,000 40220 Furniture 12�0O 7.13O 40230 Computer Equip -Hardware we . O 2,500 48285 CompuherEquip'Snfwane 1,000 ."."~~ �.�__ TOTAL CAPITAL OUTLAY o 590 DIVISION TOTAL CITY OF DIAMOND BAR CITY MANAGER I CLERK (001 -4030) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $1,054,590 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 865,900 City Manager Asst. City Manager Asst. to City Manager City Clerk Sr. Management Analyst Management Analyst Admin Records Coordinator Senior Office Specialist SUPPLIES 1.00 FT 0.70 FT 1.00 FT 1.00 FT 0.30 FT 1.00 FT 0.50 FT 1.30 FT 6.80 FT Operating Supplies (41200) Amount Budgeted: 3,000 Misc Office Supplies 3,000 Includes purchase of additional minute, resolution, ordinance books and paper Small Tools & Equipment (41300) Amount Budgeted: 1,000 Misc Small Tools 1,000 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 10,000 Public hearing notices, LLAD Election 10,000 Telephone (42125) Amount Budgeted: 2,000 Cell phones - CM, ACM 2,000 Equipment Maintenance (42200) Amount Budgeted: 750 Misc 750 Membership & Dues (42315) Amount Budgeted: 6,500 ICMA (3) CM/ACM/ATCM 6,500 SCAN NATOA (2) ACM/CM MMASC (4) ACM/ATCMIMA (2) SGVCMA ICSC (1) CM SGVACM CCAC, IIMC, Natl Notary Assn, Natl Parliamentarians 54 CITY OF DIAMOND BAR BUDGET DISCUSSION Page 2 P"""~^~~-'—^- AMou� ' CAPubho6eutor Cable TVp�Nca�ona' Directory, various City Attorney's Handbook from LOCC West Code Updates Meetings (42325) Amount Budgetecl: 2,500 Various Amount Budgeted: 20'uuu Travel -Con renc s(42330) 20,000 Includes travel for City Mgr, ACM, SRMA 15.000 / MunicodeGuppkame»t 12.500 League Election Conf-Monterey, CCAC 10,000 AnnI Conf., City cl6rks AnnI Conf ravel -Mileage & Auto Allow (42335) Amount Budgeted: 10,940 500 Misc Mileage Reimbursements 6,000 CM Auto Allowance ($500/MO) 3,000 ACM Auto Allowance ($250/mo) 1,440 city Clerk Auto Allow ($120/mo) 4,001 E-ducation & raining (42340) Westbrook Training - Clerk MiscTraining Elections (42390) Election Svcs - LLADS Election Consulting Svcs Amount Buogute°, 2,500 AroomntBud0mzeM __. 25,000 —p—RO"FE-8SjOR-A—L SERVICES 98,500 \ Sam/oe���uww/ '-- 25�OO ' ^~_^----- MinubeSenretary-C«Y Council Minutes 36,000 Lobbying Svcs -Gonzmlvea$3.u«u/Mu 15.000 / MunicodeGuppkame»t 12.500 Temp Svcs 10,000 K8ieoeUonooua ' FA—FA `,°"" | Furniture 1.000 | K0eoFurnUure | . - / ( � |\ � | 55 � CITY OF DIAMOND BAR Department - Admion. & Supporl z General Government Economic Development Co"ITY OF DIAMOND BAR Administration and Support FY 2008-2009 Organization #: 001-4050 through 001-4096 DEPARTMENT INCLUDES: Finance FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 884,770 Actuals Adjusted Budget Actual Adopted Economic Development 430,650 PERSONNEL SERVICES $1,096,772 1,250,050 $1,202,602 $1,342,900 SUPPLIES 68,036 85,300 77,206 66,100 OPERATING EXPENDITURES 1,679,715 1,770,270 1,434,337 1,721,240 PROFESSIONAL SERVICES 703,668 1,573,082 974,693 834,400 CONTRACT SERVICES 39,154 52,300 35,382 57,500 CAPITAL OUTLAY 522,838 463,382 118,049 46,000 DEPARTMENT TOTAL $4,110,183 5,194,384 $3,842,269 $4,068,140 DEPARTMENT INCLUDES: Finance $440,850 Human Resources 209,520 Information Systems 884,770 General Government 1,574,250 Public Information 528,100 Economic Development 430,650 ADMINISTRATION AND SUPPORT Info Systems Human Resources 21.8% 5.1% Finance 10.8% �r k, 2 j' Economic Develo ment��" P�General Govt yi r• rd F`.kxz o 10.6 /o rca ��x�''n��-";��-7+``''�c,,... 38.7% Public Information 13% Total Department Expenditures - $4,068,140 N ACTI11 I T I I UO 2008-2009 DIVISION TITLE: FINANCE DIVISION NO. 4050 The Finance Division provides accounting control over assets, revenues, receivables and maintains budgetary control over all City funds. 'This department is responsible for the proper receipt, custody and disbursement of all. City funds. The Finance Division processes all financial transactions of the City. Specific activities include accounts payable, cash receipts, payroll, fixed assets, budget maintenance, audits, financial reporting, and the refinements and maintenance of the general accounting system. The Finance Division is also responsible for the safety, liquidity and maximization of the yields of the City's financial resources. In conjunction with the payroll function, the Finance Division is responsible for the administration of the personnel function. This includes benefit administration, personnel review and salary adjustments. PERSONNEL FULL TIME POSITIONS Finance Director .90 Sr. Accountant .90 Accounting Tech 1.25 Total Positions 3.05 Sr. Office Specialist 1.00 Total Positions 1.00 W CITY OF DIAMOND BAR DEPARTM - ENT: Admin & Support ESTIMATED EXPENDITURES DIVISI •' co FY 2008-2009 ORGANIZATION 001-4050 PROFESSIONAL SERVICES 44000 Professional Services FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 44010 Prof Svcs-Acctg & Auditing Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES 35,063 83,872 65,083 29,000 40010 Salaries 243,828 253,900 257,913 266,700 40020 Over -Time Wages 1,376 2,000 1,573 2,000 40030 Part Time Wages 0 1,500 1,485 22,300 40070 City Paid Benefits 2,945 3,600 2,644 4,050 40080 Retirement 44,808 45,500 46,897 51,250 40083 Worker's Comp. Exp. 2,837 2,050 2,072 2,350 40084 Short/Long Term Disability 1,512 1,550 1,595 1,800 40085 Medicare 3,590 3,700 3,786 4,200 40090 Benefit Allotment 34,007 33,950 35,022 39,850 TOTAL PERSONNEL 334,903 346,250 351,502 394,500 SUPPLIES 41200 Operating Supplies 1,205 1,500 907 1,500 41300 Small Tools & Equipment 200 301 200 TOTAL SUPPLIES 1,205 1,700 1,208 1,700 OPERATING EXPENDITURES 42110 Printing 574 1,500 464 2,000 42315 Membership & Dues 680 950 695 950 42320 Publications 108 200 200 42325 Meetings 147 200 15 200 42330 Travel -Conferences 1,969 7,000 3,638 7,000 42335 Travel -Mileage & Auto Allow 3,052 3,250 3,224 3,300 42340 Education & Training 1,460 2,000 40 2,000 TOTAL OPERATING EXP. 7,990 15,100 8,076 15,650 PROFESSIONAL SERVICES 44000 Professional Services 8,203 58,122 46,023 2,500 44010 Prof Svcs-Acctg & Auditing 26,860 25,750 19,060 26,500 TOTAL PROF SVCS 35,063 83,872 65,083 29,000 CAPITAL OUTLAY 46220 Office Equip - Furniture 1,500 1,485 0 1,500 1,485 0 DIVISION TOTAL 379,161 448,422 427,354 440,850 . 1. CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 08-09 TOTAL BUDGET $440,850 PERSONNEL SERVICES Personnel (40010-40093) Full Time Finance Director Senior Accountant Accounting Technician Part Time - Benefitted Senior Office Specialist - 20 hr/wk SUPPLIES Amount Budgeted: 394,500 0.90 FT 0.90 FT 1.25 FT 3.05 FT 1.00 BPT 1.00 BPT Operating Supplies (41200) Amount Budgeted: Miscellaneous office supplies 1,500 1,500 Small Tools and Equipment (41300) Amount Budgeted: 200 200 Miscellaneous OPERATING EXPENDITURES 7,000 2,000 Printing (42110) Amount Budgeted: 1,500 Printing of Forms & CAFR 2,000 500 Printing of Budget Misc 1,000 Printing of Checks & Forms 3,000 500 Membership & Dues (42315) Amount Budgeted: 950 GFOA 600 CSMFO 200 CMTA 150 Publications (42320) Amount Budgeted: 200 FLSA Publications, GFOA Publications, 100 GASB Info 100 Meetings (42325) Amount Budgeted: 200 Misc - CSMFO, etc. 200 Travel -Conferences (42330) Amount Budgeted: 7,000 GFOA - Seattle 3,500 CSMFO 1,500 Pentamation 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,300 Misc 300 Auto Allowance - Finance Director 3,000 Education &Training (42340) Amount Budgeted: 2,000 PERS Update, FLSA Updates, GASB TrngII 2,000 A CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 08-09 Page 2 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,500 CAFR Info 1,000 Misc - Vacation Coverage 1,500 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 26,500 Audit Contract (with 6% increase) 26,500 62 1 U1711Ti "MI 2008-2009 DIVISION TITLE: HUMAN RE_qn1 lRr.F- DIVISION NO. The Human Resources Division provides for the management of personnel services. Primary functions include the development, modification and management of all employee recruitment, classifications, compensation, education/training and employee relations. Some of these functions are further enhanced and/or developed through the City's Employee Relations Committee (ERC) which serves as an advisory board to the City Manager on administrative matters that impact the workforce. It is the mission of the ERC to promote a healthy work environment for the employees of the City of Diamond Bar by creating and supporting a calendar of educational, social, and community building events to better connect employees within the civic community and the wider community, to nurture positive relations between all employees, and to stimulate continuous growth in the sense of well-being of the City of Diamond Bar work force. PERSONNEL FULL TIME PERSONNEL Assistant City Manager 0.05 Admin Records Coordinator 0.50 Total FT Positions 0.55 PART TIME PERSONNEL - BENEFITTED Human Resources Manager 1.00 Total PT Positions 1.00 63 CITY OF DIAMONDDEPARTMENT: Admin & Support ESTIMATED EXPENDITURES DIVISION: Human Resources FY 2008-2009 ORGANIZATION #: 001-4060 OPERATING EXPENDITURES 42110 Printing FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 42115 Advertising Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES 3,722 3,850 3,965 4,000 40010 Salaries 58,876 44,200 94,443 91,400 40020 Over Time Wages 295 2,000 404 2,000 40030 Part -Time Wages 385 48,500 1,343 3,500 40070 City Paid Benefits 755 2,600 1,637 2,600 40080 Retirement 10,162 16,600 16,742 16,200 40083 Worker's Comp. Exp. 913 950 845 850 40084 Short/Long Term Disability 329 600 569 600 40085. Medicare 851 1,350 1,372 1,350 40090 Benefit Allotment 6,277 12,050 11,103 11,800 40093 Benefits Administration 1,201 1,200 904 1,200 40095 Employee Severance 50,000 25,000 Professional Services TOTAL PERSONNEL 79,364 178,050 128,019 151,000 SUPPLIES 26,825 27,350 30,590 15,000 41200 Operating Supplies 949 500 1,002 1,000 41400 Promotional Supplies 1,500 1,500 TOTAL SUPPLIES 949 2,000 1,002 2,500 OPERATING EXPENDITURES 42110 Printing 351 400 400 42115 Advertising 1,603 2,000 2,293 2,500 42315 Membership & Dues 3,722 3,850 3,965 4,000 42320 Publications 350 500 500 42325 Meetings 295 2,000 970 2,000 42330 Travel -Conferences 385 5,000 1,343 3,500 42335 Travel-Mileage/Auto Allow 390 720 726 720 42340 Education & Training 825 6,000 453 6,000 42341 Employee Tuition Reimb 4,172 13,500 3,986 6,000 42345 Pre -Employment Screening 4,101 8,900 6,669 9,200 42346 Misc Employee Benefits 1,004 1,000 1,136 1,200 42347 Employee Recognition Prgm. 951 4,000 2,470 5,000 TOTAL OPERATING EXP. 18,149 47,870 24,011 41,020 PROFESSIONAL SERVICES 44000 Professional Services 26,825 27,350 30,590 15,000 TOTAL PROF SVCS 26,825 27,350 30,590 15,000 DIVISION TOTAL 125,287 255,270 183,622 209,520 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $209,520 PERSONNEL SERVICES Personnel (40010-40095) Full Time Asst. City Manager Human Resources Manager -1/2 Time Admin Records Coordinator Misc Admin Charges related to benefits not allocated to departments (Health Ins) Employee Severence Agreements SUPPLIES Amount Budgeted: 126,000 0.05 FT 0.50 FT 0.50 FT 1.05 FT 25,000 Operating Supplies (411200) Amount Budgeted: 1,000 1,000 Miscellaneous office supplies Promotional items (41400) Amount Budgeted: 1,500 Employee Recognition Program - certificates, plaques, watches, service pins, 1,500 pen sets, etc OPERATING -EXPENDITURES- Amount Budgeted: 400 Printing (42110) 400 Personnel Rules & Regulations Labor Law Posters Advertising (42115) Amount Budgeted: 2,500 Employment Ads 2,500 Members es (42315) Amount Budgeted: 4,000 100 MMASC LCW - ERC (City Membership) 3,000 150 SCPMA 300 CALPELRA 300 NPELRA 150 SCPLRC Publications (42320) Amount Budgeted: 500 FLSA Publications 500 Meetings (42325) Amount Budgeted: 2,000 Quarterly Employee Training Meetings 1,500 500 Interview Panels 65 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY08-09 Page 2 Travel -Conferences (42330) Amount Budgeted: 3,500 CALPELRA Annual Conference 1,500 LCW Annual Conference 1,000 CalPERS Annual Conference 1,000 Travel-Mileage/Auto Allowance (42335) Amount Budgeted: 720 Auto Allowance - HR Manager ($60/mo) 720 Education & Training (42340) Amount Budgeted: 6,000 Mandatory Harassment Training, General Training, Customer Service/Front Counter Training 6,000 Employee Tuition Reimbursement (42341) Amount Budgeted: 6,000 Citywide Account ($1,500/Employee) 6,000 Estimated Participation: 4 Employees Pre-employment Screening (42345) Amount Budgeted: 9,200 Live Scan (Fingerprinting) 3,000 Pre7Employment Physicals 6,200 Regular Staff 3,800 Recreation Part Time Staff 1,200 Park Maint Part Time Staff 1,200 Misc E ' mployee Benefits (42346) 1,200 Section 125 Benefits - Admin Charges 1,200 Employee Recognition Program (42347) Amount Budgeted: 5,000 Employee Appreciation Event/Recognition Program 5,000 PROFESSIONAL SERVICE Professional Services (44000) Amount Budgeted: 15,000 Bilingual Pay Testing Svcs 1,000 As Needed Human Resources Svcs 12,000 Background Investigations 2,000 CITY OF DIAMOND BAR ACTivirf -autwaitmmw 2008-2009 lei I W GUL11-a I I The Information Systems division provides ongoing technical and software support to all the departments of the City. The Division is also responsible for the enhancement and managing the City's information technology activities including the evaluation, procurement, and maintenance of computer/network systems and software. This fiscal year, the division will continue to provide Geographical Information Systems (GIS) Solutions and Support to the City's staff and the residents including the web using E -Government technologies. PERSONNEL FULL TIME PERSONNEL Info Systems Director .95 Network/GIS Engineer 1.00 IS Support Tech .85 Total Positions 2.80 67 FY 2008-2009 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES Telephone 8,491 8,900 5,631 40010 Salaries 220,169 247,800 251,193 285,800 40020 Over -Time Wages 4,842 5,000 3,734 5,000 40030 Part-time Wages Membership & Dues 1,116 1,680 1,292 40070 City Paid Benefits 2,601 3,000 2,336 3,300 40080 Retirement 39,800 44,400 44,623 50,700 40083 Worker's Comp. Exp. 4,743 3,650 3,722 4,150 40084 Short/Long Term Disability 1,343 1,550 1,517 1,750 40085 Medicare 3,290 3,650 3,707 4,150 40090 Benefit Allotment 26,720 28,000 28,515 31,650 271,970 TOTAL PERSONNEL 303,508 337,050 339,347 386,500 SUPPLIES 41200 Operating Supplies 5,895 9,600 9,854 6,900 41300 Small Tools & Equipment 5,679 7,500 7,008 3,500 TOTAL SUPPLIES 11,574 17,100 16,862 10,400 OPERATING EXPENDITURES 42125 Telephone 8,491 8,900 5,631 7,580 42205 Computer Maintenance 149,245 152,560 145,164 235,440 42210 Maint of Grounds/Bldgs 213,236 287,326 59,831 5,500 42315 Membership & Dues 1,116 1,680 1,292 1,680 42320 Publications 486 440 345 440 42325 Meetings 691 1,480 669 1,480 42330 Travel-Conferences/Researct 11,467 10,800 11,807 6,900 42335 Travel -Mileage & Auto Allow 3,697 4,200 3,584 4,200 42340 Education & Training 7,824 10,300 10,274 8,750 TOTAL OPERATING EXP. 183,017 190,360 178,766 271,970 PROFESSIONAL SERVICES 44000 Professional Services 215,559 270,246 243,498 89,000 44030 Prof Svcs -Data Processing 16,911 30,900 28,212 42,400 TOTAL PROF SVCS 232,470 301,146 271,710 131,400 CONTRACT SERVICES 45000 Contract Services 27,154 27,800 23,382 42,000 TOTAL CONTRACT SVCS. 27,154 27,800 23,382 42,000 CAPITAL OUTLAY 46220 Office Equipment -Furniture 739 2,000 1,664 0 46230 Computer Equip -Hardware 186,532 70,056 45,929 16,000 46235 Computer Equip -Software 213,236 287,326 59,831 24,000 46250 Mise Equipment 905 92,000 5,128 2,500 401,412 451,382 112,552 42,500 DIVISION TOTAL 1,159,135 1,324,838 942,619 884,770 .: CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FV 08-09 TOTAL BUDGET' _ . 884,770 PERSONNEL SERVICES Personnel (40010-40093) Full Time: Info Systems Director Network/Systems Administrator IS Support Technician SUPPLIES Amount Budgeted: 0.95 FT 1.00 FT 0.85 FT 2.80 FT 386,500 Amount Budgeted: 6,900 Supplies (41200) 1,200 Office Supplies 1,200 Spare Keyboards, Mice & Cables, etc. 4,000 SDLT Tapes & Cleaning Tapes 500 Mixed Transfer Media Amount Bud eted: 3,500 Small Tools & Equipment (41300) g 1,000 Departmental Cable/Network Tools 1,000 GIS related tools & equipment 1,500 Spare Computer Parts OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 7,580 Toll-free Number 300 1,700 Network support wireless cards (2) Ing) 3,250 Telephone System Support (Programm Cell Telephone/Intemet Access reimbursement (2) 1,080 Line Adds/Moves/Changes (Physical changes) 1,250 Computer Maintenance (42205) Amount Budgeted: 235,440 Software Maintenance: Departmental Applications Municipal Software (CityView-Dev. Svcs) Finance - Pentamation - PLUS and GRS Transcore (Traffic Signal Software - PW) Document Imaging - Fortis (CM) Recreation -Vermont Systems RecTrac Scala (D13TV3, Kiosk) Pagemaker, Illustrator, Photoshop, etc. I Micro -paver, Mr. Sid, Time Tracker City Clerk- FastTrack (ggone software) CM/HR - Keystone Leaming Systems E -Government Verisign SSL certs (renewal 4 sites) eEye (Secure ISS) (3 Sites) Domain Name Registration (WWW domains - 4) Domain Name Registration (.Gov Domain) Domain Names (DBC - New) Synercard Annual Renewal (Diamond Ride) M 30,000 28,500 20,000 11,000 5,000 3,500 1,500 580 400 5,000 3,980 960 200 125 200 400 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 08-09 Page 2 Fares (Property Data) 3,000 WebTrends 700 ScanAlert 2,100 GIS Maintenance (GeoPrise) 3,000 GIS Maintenance (ESRI) 14,950 Telephone 900 MicroTel Software 750 MicroCall Software 650 Message on Hold Recordings 850 Network/Utilities Microsoft Annual Enterprise Software Agreement 19,000 Inter -Tel System Software (PBX) 2,950 TracklT (Knowledge Base & Maint) 2,600 TracklT (Deploy) 500 eEye (IRIS) 320 Anixis (UAF) 200 GFI Languard 200 Disk Defragmentation (Workstations) 700 Spysweeper 1,350 Server and Desktop Imaging software 1,250 Wintemals System Commander (node) 1,350 Symantec BackupExec 4,000 Diskeeper Maintenance (Servers) 1,500 Surf Control 1,900 Kiwi Log Software 325 Orion Solarwinds Engineer (I yr Maint.) 1,300 Altima (NetZoom) 400 Trendmicro Spam Prevention Solution 1,500 Trendmicro Anti -Virus (Neatsuite) 2,500 Barracuda -Annual Maint 2,200 Win2Data - subscription 2,500 Wintemal Recovery Manager (Servers) 1,500 Symantec Recovery Server (25 Servers) 4,250 GovIS (Contract Mgmt Software) 3,000 Retina - Annual Maint. 2,280 Quest - Spotlight on Exchange 375 Automate - Annual Maint 1,200 Hardware Maintenance: Cisco Equipment 17,000 F5 - VPN 4,000 Hewlett Packard Tape Libraries (1 Year) 7,500 Fluke Annual Maint 850 Castelle (Fax Server) 1,695 Hewlett Packard IP Console (2) 900 Disaster Recovery / Data -Disk Recovery: Contingency funds for Data/Disk Recovery 5,000 N � CITY OF DIAMOND BAR ' Information Systems (4070) BUDGET DISCUSSION / FY 00~09 ( Page 3 / ~~^'~~^~'--'----g-`'-- ` 2O0O 5,500 So�erRonmSphnNe�GAGonnmdmak�. . { 3,500 Server Room A/C Maintenance Membership and Dues (42315) Amount Budgeted: 1,680 MISAG (ACM, Dir, Network Engr.) 740 MISAC (Best Practices Department Review) 225 | | Gov Partners Hosting 11.000 IEEE Computer Society 125 Help Desk Institute 240 Information Systems Security Assoc (ISSA) 125 Publications (42320) Amount Budgeted: 440 Exchange & Outlook Admin. Newsletter 120 Windows IT Pro 75 120 Windows Scripting Solutions Windows IT Security Newsletter 125 Meetings (42325) Amount Budgeted: 1,480 City Staff Training (8 Events Per Year) 880 GIS - Monthly Meetings 300 MISAC - Monthly Meeting 300 / � T�====^°"r"~~~ ^~--' Budgeted: — 1,200M�ACAn�eCo��mu (2) Cnmp�erGecu�Conference 3,100 .1OO EGR|(1) 1,600 1OOO GnaninuoCn�emnco(1) . Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 4,200 Auto Allowance - IS Director 3,000 Misc Travel costs for IS Tech's 1,200 | | Gov Partners Hosting 11.000 Education and Training (42340) Amount Budgeted:. 8,750 Microsoft - Exchange 2007 Training 3,250 Cisco - Security Training 2,750 Microsoft Office Suite Training 2,750 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 89,0009,000 Microsoft Support GIS Consulting 70,000 .000 Misc. Consulting 0NiFi.special projects, etcj 5,000 Engineering & Other Gpeci5 Special .OOO lProf Svcs - Data Processing (44D3V) Amount Budgeted: 4+40" Data Line Services (D|D) 500 neu-2V��85U/mu T-1 Lines 15 .OOU | | Gov Partners Hosting 11.000 `- Hosting Web Off -Site Host 1 .800 Internet Streaming /| 13 .500 71 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY* 08-09 Page 4 --=—M� CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 23,500 42,000 Service Contract Toners & Printers (City Wide) 150 123Stat (Webtrac monitoring) 2,200 Hacker Safe Security testing 7,950 Off -Site Storage of Backup Tapes 8,200 Phone System HW Support & Maint CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: 0 Misc Furniture Computer Equipment -Hardware Ill, 11 "I'll , I ll, (46230) Amount Budgeted: 16,000 Health or Safety Ergonomic Devices 1,000 2,500 New large UPS for DBC 2,500 Small UPS's for critical Desktops and Hubs 10,000 HW Contingency - (Replace SurfControl, etc) Computer Equipment-Software(46235) Amount Budgeted: 24,000 Addril Microsoft Licensing (due to growth) 4,000 15,000 LAR -IAC (imaging Consortium) 5,000 GIS Data Acquisition or system customization Misc 6250) Amount Budgeted- 2,500 2,500 Misc Equipment 73 2008-2009 This division provides funds for the operating, rental and general operation of City Hall. Included in this are items which cannot be specifically identified as one division's expenditure, such as utilities, duplicating, postage, etc. This division provides for the purchase of general office furniture and equipment. PERSONNEL Total Positions 74 M FY 200-2009 DEPARTMENT: Admin & Support DIVISION: General Govt ORGANIZATION #: 001-4090 FY2006'07 PY2UO7- O FY 2007-08 FY 2008-09 Actuals Adju Adopted PERSONNEL SERVICES 1777 5�OO 81O3 8�O0 40086 Po�Ro�me�8��� ' U 40090 Benefit Allotment 11,772 18 U0 263 1OOUO 40093 BeneOtuAdn/Unemp\nynu TQTALPERS@0NEL 13.549 .5.400 3.446 18,400 / G0pRLNES Operating Supplies 17,291 23,000 18,007 842 23,000412O0 1.000 . 413OO GmeUToo�&�quPm �� 1101 1OUO ' 6,000 3248 8OOO 41400 Promotional Supplies 9,902 28.25* ~~.~`~ -_ 097 30,000 �-) TOTAL SUPPLIES | OPERATING EXPENDITURES 12Q9O 19DOO '`'~~- 11.4O8 15080 . | � 421O0 | ph�000��»Q ' 9410 8.00D �'O2O «. OUO0 . 4211O phnUnQ 1'17 " 25O0 ' 1�92 2.500 42113 � Engraving ' 3000D 35.UUO 247O8 . 25O0O . 42120 Postage . 35 5OO nvv 5O0 ) |2|21 ( �� -/ Mailing Gon�nno � 25S5� 25/0U 25JS8 25-_ '»»« 42125 Telephone ' 36'041 3UUO0 . 4282U ' 1OOU0 42128 / 42129 Banking Charges BanNnQChgo'8ondFees 14O.435 158.040 (3'708) 14O.UOO � 42130 RenbaKLeoneufEquipment 7.493 2.800 1.002.720 3.083 928.128 2.8UO 925,51O 42140 Rm�oi/LeaoeofReal Pmp 1.035.225 4.825 9,900 6'577 1O.0OO 42200 Equipment Maintenance 4.681 15'000 15.050 7'5OO ) 42210 �Na\nt of ' 1544 4'OOO 1.914 O.00O . 4231O 42315 Fuel N1umberahip&Dues 2H'401 ' 43/4Q0 43.795 45.890 1O5O 42320 Publications 1,305 1 2S6 2OU 8OO 1 ''--- 28.00 1003 . 18 .329 . 25,000 � 42325 Meetings ' O 1'O77 O ` 42330 Travel-Conferences1 500 42305 N\|ocExpnndituen TOTAL OPERATING EXP. 1,375, 09 1,386,250 1,128,852 1,258,850 < PROFESSIONAL SERVICES 172.41O 1718�O ' 150�43 213.500 44000 44010 Professional Services Prof Svou-Auctg&Auditing 76,578 52000 54,748 50000 \ ' TOTALPROFSVC0 2*8.988 22..850 214.191 263,500 C8NTRACT SERVICES O 10000 0 \ 45000 ( � Contract Services 0 10.000 u " TOTAL CONTRACT SVCS. � / CAPITAL OUTLAY 1O845 15U0 ' � 4O2U0 Office ' 4 814 46220 O�caEquip'FumUum � '000 2,500 2.5OO 40240 Communications 28,230 '5OU 1000 1OOO 40250 7NiooEquipmont | \� DIVISION TOTAL /.'/'.o/n 1,672,500 1.369.' 00 1,574,250 (( | 75 BUDGET DISCUSSION TOTAL BUDGET $1,574,25 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 18/400 Health Benefit - Retiree Medical (*1U0/Mo-7Retirees) 8.400 Unemployment Charges 10.000 SUPPLIES -- 8paaatinQSupplies WN200 Amount Budgeted: 23,000 General Supply Room Supplies 15.000 Copy Paper 6,000 ' Small Tools & Equipment (41300) Amount Budgeted: 1,000Misc 1,000 Promotional Supplies (41400) Amount Budgeted: 6,000City Pins 2,000International Promotional Items 1,000City Tiles 2,000Misc Items 1,000 OPERATING EXPENDITURESKitchen 2,000 Photocopying (42100) Amount Budgeted: 15,000 Xerox copy charges 15.000 Printing (42110) Amount Budgeted: — 8,000 Printing of stationery, envelopes, budget book 8,000 Blueprint Reproduction 2,500 Engraving Svcs (42113) Amount Budgeted: Engraving of tiles, placques etc 2,500 25,000 Postage (42120) Amount Budgeted: City-wide postage charges including Fed -Ex 25,000 500 Mailing Services (42121) Amount Budgeted: Special City wide mailings 500 Telephone (42125) Amount Budgeted: 25,000 City Hall Phones 25,000 Nextel Charges 10,000 Banking Charges (42128) Amount Budgeted: Credit Card charges (moved to Recreation) Banking Fees 10,000 Banking Charges - LOC Fees (42129) Amount Budgeted- 146,000 $250 per Transaction - 2/mo 6,000 Trustee Fees 5,000 Remarketing Fees 15,000 Letter of Credit Fees 120,000 in CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FYOB-09 77 Page 2 Rental 2130) Amount Budgeted: 2,800 Nextel Repeater Site 300 1,000 Water/Coffee Equipment 1,500 Misc Rental/Lease of Real Prop (42140) Amount Budgeted: -925,510 16,000 Storage Unit Rents 261,710 City Hall (21,810-00/mo) '(Principal) 265,000 DB Center Lease Payments 382,800 DB Center Lease (interest) Payments Equipment Maintenance (42200) d: 10,000 3,000 Pool Cars 3,000 Blueprint Machine Maintenance 4,000 Office Equipment Maintenance Maint 2210) Amount Budgeted: 3,300 7,500 Misc City Hall Maintenance 3,000 Live Plants (Annual Cost) 1,200 Library Outdoor Planters - ($1 00/MO) Amount Budgeted: 8,000 8,000 Fuel (42310) Pool Vehicles Membership Amount Budgeted: 45,890 League of California Cities 15,500 3,640 CCCA • 4,350 SGV COG* 4,900 SCAG 4,000 National League of Cities 10,000 Four Comers Trans Coalition 2,000 WCCA 1,500 Misc Total cost of SGVCOG is $23,900(GF - $4,350; Prp A - $9,660; AQMD - $9,890) Amount Budgeted: 1,300 1,650 Publications (42320) Misc 350 Newspapers Amount Budgeted: 6,000 25,000 Meetings (42325) Supplies for City council meetings, task force mtgs 12,000 City Holiday celebration 500 Coffee Supplies 1,500 Delegations 2,500 Legislative Dinners 2,500 Misc Meetings Amount Budgeted: 500 500 5) Misc Expenditures (4239Misc 77 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION F)(08-09 Page 3 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 213,500 Property Tax Admin - LA County 120,000 AV Svcs - City Council Meetings 7,000 Bank Courier Services 4,000 Mediation Services 2,600 40,000 City Hall Expansion Planning Services Misc 40,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 50,000 Sales Tax & Transfer Tax auditing svcs 50,000 CAPITAL OUTLAY Equip (46240) Amount Budgeted: 2,500 2,500 Radio Repeater 2,500 Misc Equipment (46250) Amount Budgeted: 1,000 Misc 1,000 W, 2008-2009 tl i tij i� 1! i ll I 111:l ;I� The Public Information Division provides an ongoing program of public information, which is designed to inform and educate community residents and business owners about the City's activities, programs, and policies. A variety of methods and materials are utilized to disseminate information including the City's monthly Community Newsletter, which provides current news and information; the City's web site; the local government access cable channel; local advertising; media releases and advisories; special publications; and community events. The Public Information Division is also responsible for the general marketing and promotion of the City at the local, regional and national levels, and provides assistance in support of economic development activities. The Division is also engaged in the facilitation of programs that recognize'the efforts of individuals and organizations that contribute'to the enhancement and general well being of the community �►.►. �-: 0 �W- � Public Info Manager 1.00 Public Info Coordinator 1.00 Public Info Specialist 1.00 Total FT Positions 3.00 WWI ESTIMATED EXPENDITURES FY 2008-2009 . _:'zxtk._, ...F[«_ .._•.yx f=s-�.. i9;5 ,n. 1�„-.».,.,>. ria._ zk.3;."n:'d�1Rk..^;La:hn�{S**!G-hYz..�i;€ _ .s'Cv-ra�5:..a- k...,,... ... >.,'^�. 'wx. -4 .s va.s`�'.iY`e:a=:;r..;` v..sJ-=�,zU: `�'w:.r...:rt _x}rr.sG'.�:1='srq PERSONNEL SERVICES 40010 Salaries 40020 Overtime Wages 40030 Part Time - Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 3,000 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41400 Promotional Supplies TOTAL SUPPLIES FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted Postage 42121 Mailing Services 42130 140,549 167,100 141,335 207,850 892 1,500 5,487 3,000 26,531 32,200 31,015 42340 3,253 2,900 2,950 3,200 29,655 35,700 30,793 36,850 4,406 3,600 3,115 4,200 1,000 1,250 1,041 1,300 2,439 3,050 2,602 3,050 26,212 29,900 26,959 33,500 234,937 277,200 245,297 292,950 1,806 4,000 4,468 3,500 23,886 29,500 31,175 17,000 25,692 33,500 35,643 20,500 OPERATING EXPENDITURES 42110 Printing 42112 Photography 42115 Advertising 42120 Postage 42121 Mailing Services 42130 Rental/Lease of Equipment 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 1,800 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 ' Professional Services TOTAL PROF SVCS 17,173 10,000 7,922 15,500 1,233 2,600 2,507 3,000 21,650 37,500 27,751 35,800 36,495 43,350 43,705 40,360 1,717 500 0 0 236 0 0 0 1,359 1,800 1,400 2,350 133 500 500 150 150 150 4,839 1,000 649 7,900 1,458 1,690 .1,491 1,590 249 6,000 1,489 3,500 86,542 105,090 87,064 110,650 100,790 112,300 111,553 100,500 100,790 112,300 111,553 100,500 CONTRACT SERVICES 45000 Contract Services 0 2,500 0 3,500 TOTAL CONTRACT SVCS. 0 2,500 0 3,500 CAPITAL OUTLAY 46220 Office Equipment-Fumiture 2,090 46230 Computer Eq - Hardware 5,627 46235 Computer Eq - Software 4,700 4,616 0 46250 Misc Equipment 4,609 1,500 3,098 0 12,326 6,200 7,714 0 DIVISION TOTAL 460,287 536,790 487,271 528,100 CITY OF DIAMOND BAR BUDGET DISCUSSION FY 08-09 TOTAL BUDGET $518,950 PERSONNEL SERVICES Personnel (40010~40093) Amount Budgeted: 283,880 Public Information Manager 1.00 FT Public Information Coordinator 1.00 FT Pub Information Specialist 1.00 FT Total 3.00 FT SUPPLIES Supplies (41200) Amount Budgeted: 8,500 N1kmDiv Supplies 3.500 Promotional Supplies (41400) Amount Budgeted: 17,000 Promotional Uema-CdyEvants 12,000 Pmmohomddomo-oommunKyevonto 2.000 Employee shirts 3,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 15,500 General Printing 7,500 Misc. City Printing (la:business cards) 3'500 Special Projects (ia:CAFR.8OTCpostcards) 4.500 Photography Services (42112) Amount Budgeted: 3,000 City special events 3000 Advertising (42115) Amount Budgeted: 35,800 Local Publications (West Coast; Windmill; 17,000 Alternative language publications (Chinese & Korean newspapers) 2'000 Regional Publications: DBC print 15'000 DBC Online 1,200 Bus Shelter ad - Concerts 600 Postage (42120) Amount Budgeted: 40,360 City News QRecreation Guide (12) 38,000 Business Reply Mail Account Balance 1.000 Annual Permit Fees (BRM.Bulk Mail, etc) 360 Mailing Services (42121) Amount Budgeted: 0 Rental/Lease - Equipment (42130) Amount Budgeted: 0 CITY OF DIAMOND BAR | PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 08-09 Page 2 88�mhonah,pand Dues �23`n/ Amount Budgeted: 2,350 ( CAP|OMembership (3) 525 \ 3CN1/\(Nomberahip(3) 1 .O75 SCAN NATDA(1) 250 450 ( NAG(1) 50 > |CSC(1) Publications (42320) Amount Budgeted: Soo Subscription renewals 500 Meetings (42325) Amount Budgeted: 150 misc. meaongwuuduce 150 �mooutBudg�og� ' ',vvm ! '^~^e—~~'----`—' � 8CMAAnnual Conference (2) 8,000 CAPKJAnnue Conference (2) ,-.. \ � ' Gmen�u Conference 1OUO 1,000 ( � NAGVV(1) 1.5OO Travel ---g----to : 1�wo ! Au�AUo�-Pub���grNU2Ohnn) 1,440 � Meeting & trmininga8andancm 150 E~~~~^~~—'- ''---~ `- ' 3,500 \ Softwmtrainin Software 3,500 � | lPROFESSIONAL SERVvFES � ( | 4�0O) Amount Budgeted: Professional Services (4 108,500 ! CdyNews PmducUon(munth|y) 30 '000 | CommunhyRanreaUonGuidnPmduohon-quertmdy 40.000 !\ State of the City Graphic Design Services (iu'calendar, new DBC ad) O DO0 ' 15.OOO � ��| promos) | \�onPmd��nG�Uo�oon� commercial, / 7OOU . Tnano|aUonSom|noofor aKemeUve language newspapers � 2.500 < | °°°"RA~' ~~^^''--- Amount Budgeted: Services . �Ser��N Coo�r� 3,500/V | Vouppn¢mpo\r&mp)000montfor DBTVCAPITAL i 5.�OO `' OUTLAY Amount Budgeted: Office Furniture (46220) 0 III] VA 611910 0 9:1 1 rim The Economic Development division assists in the development and advancement of the local business community, and in the general promotion and marketing of the City of Diamond Bar. Among the functions of this division is the facilitation of programs and activities that are designed to enhance business retention and business attraction efforts, and provide business resource assistance for existing and potential businesses. This division was previously located in the Community Development Department under Division No. 5240. 0:51MTeliff, MEN FULL TIME PERSONNEL Assistant City Manager Community Development Director Planning Manager Sr. Admin Assistant Total Positions A CITY DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 :.: fl>~PARTN1El�1'� , i�dtltll"i & Stippott , . DIVtSIDNt.• • ... ' Econ Development: Qr, FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES 97,923 108,000 102,053 74,400 40010 Salaries 500 135 200 40020 Over Time Wages 1,14411 2,350 1,137 1,900 40070 City Paid Benefits 17,797 19,350 18,282 13,200 40080 Retirement 40083 Worker's Comp. Exp. 748 2,, 2100 1,976 1,450 40084 Short/Long Term Disability 600 700 1,600 622 1,454 450 1,100 40085 Medicare 1,402 8,818 10,000 9,332 6,850 4 0090 Benefit Allotment TOTAL PERSONNEL 130,511 144,600 134,991 99,550 SUPPLIES 41200 Operating Supplies 362 1,000 394 1,000 394 1,000 362 1,000 OPERATING EXPENDITURES 362 1,000 338 1,000 42110 Printing 10,000 0 10,000 42115 Advertising 5,935 9,500 5,670 7,000 4 2315 Membership &Dues 787 1,000 887 1,000 4 2320 Publications 42330 Travel-Conferences/Research 1,055 2,500 566 2,500 42335 Travel -Mileage & Auto AlloW 4 65 1,600 106 1,600 42340 Education & Training TOTAL OPERATING EXP. 8,208 25,600 7,568 23,100 PROFESSIONAL SERVICES 59,532 826,564 281,566 295,000 44000 Professional Services 59,532 826,564 281,566 295,000 TOTAL PROF SVCS CONTRACT SERVICES 12,000 12,000 12,000 12,000 45000 Contract Services 12,000 12,0 12,000 12,000 CAPITAL OUTLAY 0 46305 Real Estate Acquisition 64,025 0 0 64,025 0 DIVISION TOTAL 274,638 1,009,764 436,519 430,650 Qr, CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-4096) BUDGET DISCUSSION FYOB-09 TOTAL BUDGET $426,900 PERSONNEL SERVICES Personnel (40010-40093) Full Time Asst City Mgr Corn Dev Director Planning Manager Sr, Admin Assistant Amount Budgeted: 95,800 0.20 FT 0.20 FT 0.10 FT 0.10 FT 0.60 FT SUPPLIES 1,000 Operating Supplies (41200) Amount Budgeted: OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,000 Advertising (42115) Amount Budgeted: 10,000 Trade Publication Advertisements 10,000 Membership & Dues (42315) Amount Budgeted, 7,000 CALED, ULI, ICSC 7,000 SGV Economic Partnership Publications (42320) -- Amount Budgeted: 1,000 Crittenden, LA Business Journal, Misc. 1,000 Travel -Conferences (42330) Amount Budgeted: 2,500 CALED (1), ICSC (2) 2,500 Education and Training (42340) Amount Budgeted: 1,600 CALED (1), ICSC (2) - Seminars 1,600 PROFESSIONAL SEKVIL;h,'j Professional Services (44000) Amount Budgeted: 295,000 Property Appraisals - 15,000 Economic Development Consultants 75,000 (Real Estate Advisors, Financial) Economic Development - Specific Plans for 200,000 K -mart area, Market World area Marketing material 5,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 12,000 Chamber of Commerce Contract 12,000 CAPITAL OUTLAY Real Estate Acquisition (46305) Amount Budgeted: 0 F.Sm Department [PUBLIC SAFETY of Patrol 0.2% Fire Protection 0.2% Animal Control 2.3% Emergency Prep RitliUa`�d r�r x p yx Cx.�,r pigv � .. 0.8/o �� s 1f t i4 t f t>? �f ti !,RM tinF ff �� f it 2 i,cf t[s. ke4q}�uGk����l�a �V'ij 5�]hn+ii i�`2ir�i`-f 5�ttf.�4'�r�4d 971xrf�.95 446�k'fi� tffi f'`�x`2fr'��t�Pu ��•uP ��" Law Enforcement 96.5% Total iepart Ex enditures - 5 391 000 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted 2,541 11,250 7,735 11,250 SUPPLIES OPERATING EXPENDITURES 12,693 27,490 21,122 28,440 PROFESSIONAL SERVICES 0 5,500 0 5,000 CONTRACT SERVICES 4,822,666 5,491,760 4,896,511 5,329,310 CAPITAL OUTLAY 21,145 23,000 200 17,000 DEPARTMENT TOTAL $4,859,045 $5,559,000 $4,925,568 $5,391,000 DEPARTMENT INCLUDES: $5,201,150 Law Enforcement Volunteer Patrol 9,250 Fire Protection 11,360 Animal Control 125,300 Emergency Preparedness 43,940 [PUBLIC SAFETY of Patrol 0.2% Fire Protection 0.2% Animal Control 2.3% Emergency Prep RitliUa`�d r�r x p yx Cx.�,r pigv � .. 0.8/o �� s 1f t i4 t f t>? �f ti !,RM tinF ff �� f it 2 i,cf t[s. ke4q}�uGk����l�a �V'ij 5�]hn+ii i�`2ir�i`-f 5�ttf.�4'�r�4d 971xrf�.95 446�k'fi� tffi f'`�x`2fr'��t�Pu ��•uP ��" Law Enforcement 96.5% Total iepart Ex enditures - 5 391 000 594 PX�rflyl_,� M,1011,1,17T7i 2008-2009 Kmol,gl't'a The City of Diamond Bar contracts with the Los Angeles County Sheriffs Department for law enforcement services. This includes general law enforcement and traffic safety. General law enforcement provides an assortment of officers to provide crime prevention via around-the-clock street patrols narcotics prevention, special investigations, and the general enforcement of laws. Additionally, the law enforcement budget includes funds for various special events including the City Birthday Party, Concerts in the Park, and the school traffic enforcement. Traffic safety provides routine traffic patrol as a means of encouraging motorists and pedestrians to comply with traffic laws and ordinances and, when necessary, issue citations and/or warnings for violations. Traffic accidents are investigated and their circumstances recorded and analyzed. This division also includes contract services for crossing guards and the administration of the City's parking citations. With the passage of AB408, Cities are now required to issue and collect their own parking citations. The City is currently under contract with Judicial Data Systems for the administration of parking citations. The following is a breakdown of the proposed contracted sheriffs service levels: TYPE OF SERVICE General Law Units: One -Man 56 -hour One -Man 40 Hour (DUI Patrol) One -Man No Relief Traffic Law Units: Motorcycle 40 -hour Community Service Assistant w/vehicle Community Service Assistant wo/vehicle Special Assignment Car (290-D) Motorcycle Supervision — Sergeant Law Enforcement Technician Narcotics Deputy (STAR) Special Investigations Helicopter Patrol DB Fingerprint Program W1 10 3 As Requested 4 hours per month 25 hours per month CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2808~2009 DEPARTMENT: Public Safety DIVISION: Law Enforcement ORGANIZATION #: 001-4411 FY2006-07 IFY 2007-0FY 2007-00 FY 2008-09 Actuals Adjusted Budget Actual Adopted SUPPLIES 41200 Operating Supplies 347 5OU 445 �UU '-- 41300 Small Tools &Equipment 695 500 1,618 500 TOTAL SUPPLIES 942'.vv" +~~. 1,000 OPERATING EXPENDITURES � ( 42110 | Printing O17 6,200 1.OUO 6i110 80U 1/}DU 42200 Equipment Maintenance 1,522 2.500 50 2.500 42825 42330 Meetings Travel-Conference/Research 1'819 1.000 1.809 l � 42361 Criminal Apprehension Awd TOTAL {}PER/0i;NGEXP. 3.858 /v./vv ".'.^ ~.,,- / | CONTRACT SERVICES \ | 4�4O1 CS -Sheriff Department 4.45O.D11 �.O8�.8OU 4,475,877 4.037.650 45402 CS'Ghah�/Special E�o 146.230 152.000 1A1'800 132'OUO 45405' CG-PaddngCKabnnAdmin 10,998 17.000 10'QO7 17.00O � 45410 CS -Crossing Guard Svcs 93 ,749 ODO 113880 110000 \ TOTAL CONTRACT SVCS. 4,707,788 5.358.800 4.792.714 5.196.650 ! DIVISION TOTAL 4./12.588 5.370.50" 4.803~52 5_01.150 � = FY08-09 TOTAL BUDGET $5,201,150 SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Finger Printing Program Supplies SOO Small Tools & Equipment (41300) Amount Budgeted: 500 500 OPERATING EXPENDITURES Equipment Maintenance (422QQ) Amount Budgeted: 1,000 Radar Equipment, Miso 1,000 Meetings (42325) Amount Budgeted: 2,500 2,500 CONTRACT SERVICES CS-Sberiff Department (45401) Amount Budgeted: 4�37,650 SHERIFF'S CONTRACT BREAKDOWN Type of Service Units FY08-09 One -Man 56 -hour 10 3,292,70T One -Man 4OHour (DUI Patrol) 1 235.193 One -Man NoRelief (Community Relations) 1 213.812 Motorcycle 40 -hour 3 667'942 Community Service Assistant vwveh|de 1 56.386 Community Service Assistant wo/vehida 1 48.769 Motorcycle Supervision -Sergeant i 203.677 Law Enforcement Technician 1 76.980 Narcotics Deputy (]TAR) 1 124,667 4,919,129 Costs above includes 6% liabililty assessment and estimated 4.8% contract increase in 08-09 Special Investigations As Requested Helicopter Patrol 4 hours per mo 3.500 D8Fingerprint Program 25.000 CS -Sheriff /Special Evts (45402) Amount Budgeted: 132,000 Special CkPoints 50,000 Calvary Chapel 82,000 CS -Parking Citation Admin (45405) Amount Budgeted: 17,000 17,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: 110,000 For ototal of17crossing guard locations 110,000 92 a ACTIVITY COMMENTARI 2008-2009 DIVISION TITLE: COMMUNITY VOL PATRO DIVISION NO. 4415 The Community Volunteer Patrol Program was established in FY94-95. This program is coordinated by the Los Angeles County Sheriffs Department and provides general support to law enforcement personnel. Diamond Bar Community Volunteer Patrol members routinely patrol the community and are responsible for reporting any suspicious activity and/or problems to the Sheriffs Department. In addition to their patrol activities, other assignments performed by the Community Volunteer Patrol includes: vacation checks; business security checks; park security; graffiti watch; community relations and other non- hazardous duties. It is anticipated that the Community Volunteer Patrol will be authorized to assist in Neighborhood Improvement activities. To accommodate this, the budget includes an allocation for Worker's Compensation Insurance to cover these volunteers. 9H 3 O.. DIAMOND ri D Bri k t ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Safety DIVISION: Volunteer Patrol ORGANIZATION #: 001-4415 .M FY2006.07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted SUPPLIES 41200 Operating Supplies 749 2,500 299 2,500 41300 Small Tools & Equipment 250 0 250 TOTAL SUPPLIES 749 2,750 299 2,750 OPERATING EXPENDITURES 42125 Telephone 42325 Meetings 5,693 6,500 5,606 6,500 TOTAL OPERATING EXP. 5,693 6,500 5,606 6,500 DIVISION TOTAL 6,442 9,250 5,905 9,250 .M TOTAL BUDGET SUPPLIES Operating Supplies (41200) Includes uniforms Small Tools & Equipment (4130 OPERATING EXPENDITURES Meetings (42325) CCCA Bar-b-que Annual Recognition Dinner Neighborhood Watch Picnic BUDGET DISCUSSION 1•_i•; $9,250 Amount Budgeted: 2,500 2,500 Amount Budgeted: 250 Amount Budgeted: 6,500 1,000 5,000 500 95 W-CM!,tri 2008-2009 ,WIVISION TITLE: FIRE DIVISION NO. 442�'I The City is a part of the Consolidated Fire Protection District. The district provides fire and emergency medical services. Upon incorporation, the City became responsible for fire protection within the City boundaries, therefore the City assumed wildland fire protection. This has required additional resources to be used by the Consolidated Fire Protection District. It is a res I ponsibility of the City to pay annually for these added costs. To supplement firebreaks and equipment additional resources have been allocated. 96 1 CITY OF DIAMONDA ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Safety DIVISION: Fire Protection ORGANIZATION #: 001-4421 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted SUPPLIES 0 41300 Small Tools & Equipment 0 0 0 0 TOTAL SUPPLIES CONTRACT SERVICES 7,360 7,359 7,360 45404 Contract Services -Fire Dept 7,359 0 45508 Cont Svc - Vegetation Contrl 4,471 5,000 (4,471) TOTAL CONTRACT SVCS. 11,830 12,360 2,888 7,360 CAPITAL OUTLAY 13,145 4,000 4,000 46250 Misc Equipment 13,145 4,000 0 4,000 11,360 DIVISION TOTAL 24,975 16,360 2,888 I BUDGET DISCUSSION 1:-t9 TOTAL BUDGET $11,360 SUPPLIES 0 Small Toots and Equipment (41300) Amount Budgeted: 0 CONTRACT SERVICES 7,360 Contract Services -Fire Dept (45404) Amount Budgeted: Wildlands Fire contract 7,360 Contract Svcs - Vegetation Contrl (45508) Amount Budgeted: 0 CAPITAL OUTLAY 4,000 Misc Equipment (46250) Amount Budgeted: 4,000 2008-2009 Animal Control provides for the care, protection, and control of animals that stray from their homes or are abused by their owners. This service, currently under contract with the Pomona Valley Humane Society, includes enforcement of leash laws and the provision of a shelter for homeless animals. In addition to the services rendered by the Humane Society, the City has been called upon to assist in the control of coyotes and skunks within the City. Additional funding has been included to fund these activities. a ESTIMATED FY 2008-2009 DEPARTMENT: Public Safety DIVISION: Animal Control ORGANIZATION #: 001-4431 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted CONTRACT SERVICES 45403 Contract Svcs -Animal Cntrl 102,008 110,600 95,600 117,300 45406 CS - Wild Animal Control 5,511 10,000 5,309 8,000 TOTAL CONTRACT SVCS. 107,519 120,600 100,909 125,300 DIVISION TOTAL 107,519 120,600 100,909 125,300 101 ,9' �- ivtl W BUDGETDISCUSSION FY08- , _ 0 r, $125,300 CONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted: 117,300 Humane Society Contract - Based on Contract+ Council Approved Shelter Renovation Cost Increase 117,300 CS - Wild Animal Control (45406) Amount Budgeted 8,000 Coyote Control 8,000 103 ACTIVITY COMMENTARY 2008-2009 DIVISION TITLE: EMERGENCY PREP DIVISION NO. 4440 The preservation of life and property is an inherent responsibility of local, state and federal governments. The City of Diamond Bar therefore, has prepared a comprehensive planning document, known as the Multihazard Functional Plan, which serves as the basis for the City's emergency organization and emergency operations. The primary objectives of this plan are to enhance the overall capabilities of government to respond to emergencies. This is accomplished by incorporating the policies, principles, concepts and procedures contained within this plan into an efficient organization capable of responding adequately in the face of any disaster. Um FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 i SUPPLIES 41200 Operating Supplies O7U �O0O 5�73 5�U0 500 41300 Small Too�&Equipment /ov �~~. ''--- 5,373 { TOTAL SUPPLIES \ """ OPERATING EXPENDITURES 6O0 OOO 42110 ph»dnQ 630 4.440 3.841 5.100 | 42125 Telephone 355 1.500 246 3.900 42126 Utilities 42130 Re�a|/Loaue-Equ\pment 80O 1UO0 ' 1.024 150 1.000 150 Prop � | 42140 Rental/Lease ' Real pm 150 500 228 500 \ \ 42200 Equipment Maintenance ' 143 2.8OO 81O0 ' 2S00 � . 3100 42315 KAembemhip&Dues 4.00U 42840 Education &TnaininQ ----- ! 4.961 11.290 8,550 .~.-_~ TOTAL C.PEB&T\NE;EXP. >� | PROFESSIONAL SERVICES """ O 5000 ! 44040 EmnngoncyPep-Cuondin�n 0 5,000i � TOTAL PROF SVCS v ~.... | CAPITAL OUTLAY 1OOU 1.000 \ 46230 CnmpubarEqu\p'Hordwam . 500 500 i 46240 Communications Equipment 1750O 2O0 7.000 | 48250 N\ionEquipma/d ' 4500 � 46310 BWQ|mpmveme�uCivinCtr / DOOO 8,000 19,000 2 i | DIVISION TOTAL |` \ � \ |` | ` | / \! |\ .".,.. 43,290_ L, | | LJ | i !' | 105 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY08-09 TOTAL BUDGET '940 SUPPLIES Operating Supplies (41200) Amount Budgeted: EOC Supplies 5,000 Sand and Bags for Fire Stations 4,000 . 1,000 Small Tools & Equipment (4 1300) Amount Budgeted: 2,505' 2,500 OPERATING INU EXPENDITURES Printing (42110) Amount Budgeted: 600 600 Telephone (4Z1 25) 4 Emergency phones @ approx.$30/mo Amount Budgeted:51_90 — � 5 Satellite Phones ($62.5 per month) 1,440 3,750 Utilities Utilities (42126) �Reservoir site emergency Amount Amount Budgeted: 3,900 EOC Radio Repeater/site lease 500 EMIS Satellite Connection ($200/mo.) 1,000 2,400 Rental/Lease - Equipment (,*z-jju) Amount Budgeleu'. Barricades - Public Works Supply 1,000 Mobile Relay Repeater 500 500 Rental/Lease - Real Prop (42140) Amount Budgeted: WVWD lease of Eastgate site - $150/yr 150 150 Equipment maintenance (422 Amount Budgeted: Maintenance of EOC 500 500 Membership ues (42315) Amount Budgeted: Area D Civil Defense Annual Membership 3,10'0 3,100 Education & ' Training 2340) Amount Budgeted: Emergency Preparedness Staff Training 4,000 4,000 PROFESSIONAL Emergency Prep-Coordinatn (44040) Amount Budgeted: As Needed Emergency Prep. Prof. Svcs. 5,000 5,000 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 1,000 1,000 Communications Equipment (45240) Amount Bud DBARS Miscellaneous 500 500 isc Equipment (46250) Misc Amount Budge ted: 7 000 7,000 BldgImprovements-Civic Cir (45310) Amount Budgeted: EOC Improvements 4,500 4,500 im OF DIAMOND C COMMUNITY & DEVELOPMENT SERVICES 107 CITY OF DIAMOND B Department v,. �.���-. _ i ��'.' �. iDevelopment Services 108 DIAMOND BAR CITY ESTIMATED ii. EXPENDITURES SUMMARY DEVELOPMENT SERVICES FY 2008-2009 organization i0 001-5230 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted $622,019 $811,700 $721,094 $834,050 4,707 11,650 4,920 7,500 25,388 45,225 34,302 50,090 152,279 494,479 134,690 114,540 662,181 465,430 366,424 376,700 472 5,615. 4,785 0 $1,467,046 $1,834,099 $1,266,215 $1,382,880 DEPARTMENT INCLUDES: Planning $643,280 Building and Safety 415,900 Neighborhood Improvement 323,700 The Planning Division is responsible for the functions related to current and advanced planning, building & safety, code enforcement, and economic development. The Planning Division provides the community with long and short term planning in order to coordinate and monitor growth and development. It is charged with the development and implementation responsibilities of the General Plan. It prepares and administers the zoning and subdivision ordinances and reviews development projects for compliance with various development ordinances. The Planning Division insures that all projects receive the required environmental review in compliance with CEQA. Further, it provides technical support to the City Council and the various planning related committees/commissions. The Planning Division is also responsible for the development and administration of economic development. It updates and maintains records for the general public and coordinates projects and programs with other governmental agencies. 1:7: 4 6101 -11, 1,11, 14 FULL TIME POSITIONS Assistant City Manager .05 Community Development Director .50 Planning Manager .70 Associate Planner 1.00 Assistant Planner 1.00 Management Analyst .50 Sr. Admin Asst. .80 Total Positions 4.55 PART TIME POSITIONS latery —+ H, 110 CITY OF DIAMOND ESTIMATED EXPENDITURES FY 2008.2009 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 4,950 TOTAL PERSONNEL e. Q;RGANIZATtON #. 00... 2 (0 FY2006-07 Actuals FY 2007-08 Adjusted Budget FY 2007-08 Actual FY 2008-09 Adopted 252,376 350,450 303,982 342,950 3,073 3,500 2,253 3,000 11,140 15,100 10,196 14,050 3,834 5,300 4,091 4,950 45,680 62,800 51,773 60,850 6,894 6,150 5,739 6,000 1,534 2,150 1,746 2,100 4,550 6,250 5,244 6,100 44,544 53,750 46,046 51,050 373,625 505,450 431,070 491,050 SUPPLIES 41200 Operating Supplies 4,213 6,000 3,265 3,500 41300 Small Tools & Equipment 1,00 TOTAL SUPPLIES 4,213 6,000 3,265 4,5600 OPERATING EXPENDITURES 2,318 2,800 1,186 7,000 42110 42115 Printing Advertising 1,102 1,885 1,187 5,000 42125 Telephone 519 800 809 0 1,200 1,850 42200 Equipment Maintenance 845 1,850 3,500 883 3,500 42315 Membership & Dues 1,809 2,200 2,355 1,500 42320 Publications ' 635 1,500 1,083 1,000 42325 42330 Meetings Travel-Conferences/Research 6,444 8,000 7,565 6,000 42335 Travel -Mileage & Auto Allow 3,128 4,640 4,573 4,640 42340 Education & Training 1,983 11800 1,704 1,500 28,975 21,345 33,190 TOTAL OPERATING EXP. 18,783 PROFESSIONAL SERVICES 44000 Professional Services 50,004 73,900 31,310 7,000 44100 Commission Compensation 5,780 8,000 6,695 8,000 44210 Planning - Regional 19,440 19,540 19, 19,540 44220 Planning - General Plan 70,177 343,039 72,555151 50,000 44240 Prof Svcs - Environmental 15,000 10,000 5,000 44245 Prof Svcs - Landscape Arch 6,878 10,000 25,000 4,694 15,000 44250 Planning - Projects TOTAL PROF SVCS 152,279 494,479 134,690 114,540 CAPITAL OUTLAY 3,054 3,053 0 46200 46220 Office Equipment Office Equipment -Furniture 472 2,561 1,732 0 472 5,615 4,785 0 DIVISION TOTAL 549,372 1,040,519 595,155 643,280 M PERSONNEL SERVICES CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY08-09 $643,280 Personnel (40010-40093) Amount Budgeted: Full-time Assist City Manager 0.05 FT Com Dev Director 0.50 FT Planning Manager 0.70 FT Associate Planner 1.00 FT Sr. Admin Assistant 0.80 FT Management Analyst 0.50 FT Asst. Planner 1.00 FT 4.55 FT Part -Time Administrative Intern 1 1.00 PT 491,050 SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,500 Small Tools & Equipment Amount Budgeted: 1,000 . Small tools & Equipment 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 7,000 General Plan, Development Code, Maps, Public Information 7,000 Advertising (42115) Amount Budgeted: 5,000 Legal Ads - General Plan, Development Code, 5,000 Zone Change, Special Projects, Crestline Annexations Telephone (42125) Amount Budgeted: 1,200 Planning Manager - Phone 600 CD Director - Phone 600 Equipment Maintenance (42200) Amount Budgeted: 1,850 Microfiche Machine, time clock 1,850 Membership & Dues (42315) Amount Budgeted: 3,500 APA, AEP, AICP, etc 3,500 Publications (42320) Amount Budgeted: 1,500 1,500 Meetings (42325) Amount Budgeted: 1,000 SGVCOGPD, Misc. Im CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION Travel -Conferences Amount Budgeted: 6,000 ' APA, AEP, League PCI (Nonbsray) 6,000O0 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 4,640. Reimbursement 200 Auto Allow - Com Dev Director ( $250/mo) 3,000 Auto Allow - Planning Manager ($1201mo) 1,440 Education & Training (42340) Amount Budgeted: 1,500 APA, AEP, League, UCI, UCLA 1,500 PROFESSIONAL SERVI Professional Services (44000) Amount Budgeted: 7,000 Recording Secretary 5,000 2,000 Temp Svcs Commission Compensation (44100) Amount Budgeted: 8,000 Planning Commission 8,000 Planning - Regional (44210) 19,540 Consultation - Neely 19,540 Planning - General Plan (44220) Amount Budgeted: 50 '000 General Plan Amendment 50,000 . Prof Svcs - Environmental (44240) Amount Budgeted: 10,000 On -Call Services - Environmental 10,000 Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 5,000 On -Call Services - Landscape architecture 5,000 Planning - Projects (44250) Amount Budgeted: 15,000 On -Call Services 15,000 CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 0 Office Equipment -Furniture (46220) Amount Budgeted: 0 Z'�11 MUM The Building and Safety Division is responsible for the protection of public health and safety through the enforcement of Building Codes and other related codes. This Division provides for Building and Safety plan check, permit issuance, and inspection services. These services are currently being provided under contract with D & J Municipal Services Inc. PERSONNEL FULL TIME POSITIONS Community Development Director Permit Tech Total Positions 114 .10 1.00 1.10 CITY OF DIAMOND BAR ' ESTIMATED EXPENDITURES FY 2008-2809 FY2008-07 FY 2007-08 FY 2007-08 FY 2008-09 Actualls Adjusted Budoet Actual Adopted PERSONNEL SERVICES 2O5O3 4y.SOO 40.574 0O.7OD 40010 Salaries' 115 5OO --- GOO 40020 Over -Time Wages 415 Oes 40030 Part -Time Salaries 1 1OU D5D 1.2OO 40070 �tyPaid Benefits 4DO1 ' OQ�O ' 8.Og7 11D5O . 4OO8O Retirement' 3O8 400 3D3 � 7OO 40088 workers Comp. Exp. 162 350 289 450 40084 Short/Long Term Disability 750 719 1.000 40085 Medicare 386 6,717 o' � 40090 Benefit Allotment / 39.407 /2./00 71.252 94,600 T[T7\LPEHSONNEL SUPPLIES 3gDU 7OO 500 | 41200 operating Supplies . 1,000 \ 41300 Small Tools &Equipment ~.--_ 760 1,500 TOTAL SUPPLIES " OPERATING EXPENDITURES 3.5OO 3.4O9 4.000 42110 Printing 500 42315 Membership &Dues 500 500 42330 Travel-Conference/Research 100 QS 500 42340 Education &Training `.`". _._-- � T[T)�L[)PER4J\NGEXP. u CONTRACT SERVICES 45201 CS -Building &Safety TOTAL CONTRACT SVCS. 563,934 289,534 314,300 314,300 DIVISION TOTAL 603,341 456130 366114 */o.""" CITY OF DIAMOND BAR BUILDING AND SAFETY (001 -5220) BUDGET DISCUSSION PERSONNEL SERVICES Personnel (40010 Community Development Director Permit Technician Amount Budgeted: 0.10 FT 1.00 FT 1.10 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 500 Small Tools & Equipment Amount Budgeted: 1,000 1,000 -- Printing (42110) Amount Budgeted: 4,000 Printing ofForms 4.000 Membership & Dues (42315) Amount Budgeted: 500 50 Travel -Conferences (42330) Amount Budgeted: 500 500 Education & Training (42340) Amount.Budgeted: 500 500 CONTRACT SERVICES Contract Svcs Building & Safety (45201) Amount Budgeted: The Contractor receives G0Y6ofrevenue collected. Annually, contract isadjusted ho pay the cost ofhalf ofaPermit Technician at $35,750 reduction Anticpated revenues from development of: -TI for Banning Wy office b1dg (5Q,00aqft) - Diamond Hills Plaza, 2-etoryand 3-atoryb|dgo(G1.5OOeqft) -7[|for Dr. Omar office b|dg25'UOOoqft - Panda shell b|dg&T|4.GODeqft - Private school /13,OUOaqft) -Suniteing|afamni|ycondoa -Chevnonr*nnodeUngotPathfinder - Shell & Chevron remodeling atPalomino - Sizzler bldg remodeling T"T [71171 2008-2009 DIVISION TITLE: NEIGHBORHOOD IMPROVEMEN DIVISION NO. 523 The City's Neighborhood Improvement Officers work proactively to investigate Municipal Code violations and in response to complaints filed by concerned residents, business operators or property owners. The Diamond Bar Municipal Code is based on high standards set by the residents and business owners to ensure an attractive and well maintained community. It is the responsibility of the Neighborhood Improvement Officers to make sure the community conforms to the standards set by the code. FULL TIME POSITIONS Community Development Director 0.15 Planning Manager 0.20 Neighborhood imp Officer 2.00 Sr. Admin Assistant 0.10 Sr. Office Specialist 0.30 Total Positions 2.75 117 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 9 DIVISION TOTAL 314,333 .. 337,450 305,946 323,700 S FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES 40010 Salaries 145,218 162,000 153,574 175,800 40020 Over -Time Wages 1,147 4,000 467 1,000 40070 City Paid Benefits 2,381 2,950 2,466 2,950 40080 Retirement 26,257 29,050 27,544 31,200 40083 Worker's Comp. Exp. 3,910 3,050 2,822 3,300 40084 Short/Long Term Disability 883 1,000 927 1,100 40085 Medicare 2,101 2,350 2,217 2,550 40090 Benefit Allotment 27,090 29,150 28,755 30,500 TOTAL PERSONNEL 208,987 233,550 218,772 248,400 SUPPLIES 41200 Operating Supplies 494 1,500 895 500 41300 Small Tools & Equipment 250 1,000 TOTAL SUPPLIES 494 1,750 895 1,500 OPERATING EXPENDITURES 42110 Printing 1,200 1,200 42200 Equipment Maintenance 2,684 3,000 2,240 3,000 42310 Fuel 3,381 5,000 5,016 4,500 42315 Membership & Dues 600 300 600 42325 Meetings 300 300 42330 Travel-Conferences/Research 850 826 600 42335 Travel -Mileage & Auto Allow 10 2 42340 Education & Training 530 1,200 1,005 1,200 TOTAL OPERATING EXP. 6,605 12,150 9,389 11,400 CONTRACT SERVICES 45213 CS -Code Enforcement 17,367 0 45520 CS -Graffiti Removal 80,880 90,000 76,890 62,400 TOTAL CONTRACT SVCS. 98,247 90,000 76,890 62,400 DIVISION TOTAL 314,333 .. 337,450 305,946 323,700 S CITY OF DIAMOND BAR zfflmm TOTAL BUDGET $323,700 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 248,400� Full-time 1,000 Director Com DevDired 0.15 FT O Planning Manager 0.20 FT Neighborhood improvement Officer 2.00 FT ScAdmin O .10 FT ScOffice 0.30 FT O 1�OO 2.75 FT Operating Supplies (41200) Amount Budgeted: 500 Small Tools & Equipment (41300) Amount Budgeted: 1,000 1,000 i OPERATING EXPENDITURE5 Amount Budgeted: 300 Printing (42110) � ^_________~__ 1�OO �NTCNo�cao Brochures, handouts ( ' ' Amount Budgeted: 600 Equipment Maintenance (42200) Amount Budgeted: 600 3,000 Dodge, Ford - NIO Vehicles ` Amount Budgeted: 3,000 1,200 Fuel. Amount Budgeted: 1,200 4,500 | ' NIO Vehicles (2) Amount Budgeted: 4,500 62,400 Membership & Dues (42315) Amount Budgeted: 600 600 Meetings (42325) Amount Budgeted: 300 � 300 Travel -Conferences (42 330) Amount Budgeted: 600 600 Education & Training (42340) Amount Budgeted: 1,200 1,200 CONT CT SERVICES CS - Graffiti Removal (45520) Amount Budgeted: 62,400 62,400 'p*�,r g,m =I'1 :5 m.A s Community t&mR _ p Services a ar.t. Community Administration i 'i COMMUNITY SERVICES FY 2008-2009 Organization #: 001-5310 through 001-5350 DEPARTMENT INCLUDES: Community Services Administration Diamond Bar Center Park Operations Recreation $373,705 925,590 943,560 1,612,015 COMMUNITY SERVICES Park Operations 24.5% Diamond Bar Center 24% Community Services Administration., y r' �, .v •4' Recreation 9.7% Total Department Expenditures - $3,854,870 121 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES $1,593,029 $1,784,795 $1,767,682 $1,872,630 118,901 135,220 137,935 150,080 SUPPLIES OPERATING EXPENDITURES 665,882 969,940 845,800 868,700 PROFESSIONAL SERVICES 27,517 37,870 19,017 11,850 CONTRACT SERVICES 880,367 885,020 857,750 917,260 CAPITAL OUTLAY 170,487 150,280 86,579 34,350 DEPARTMENT TOTAL $3,456,183 $3,963,125 $3,714,763 $3,854,870 DEPARTMENT INCLUDES: Community Services Administration Diamond Bar Center Park Operations Recreation $373,705 925,590 943,560 1,612,015 COMMUNITY SERVICES Park Operations 24.5% Diamond Bar Center 24% Community Services Administration., y r' �, .v •4' Recreation 9.7% Total Department Expenditures - $3,854,870 121 Ku 1T11TVf_LV1111fVfEA_FXR 2008-2009 1 The Community Services Department is responsible for the maintenance and operation of the City's nine developed parks, four community buildings and the Skate Park. This includes ground maintenance, facility upkeep, park improvements and capital projects. This years budget includes funding for a full year of operation of the new Diamond Bar Center located in Summitridge Park. This new facility includes a senior center and a 500 seat capacity dining hall. The Department also administers the City's community recreation program, including the Tiny Tots program, youth and adult athletics, excursions, recreation classes, summer day camp, teen activities, facility reservations, Senior Programs and special events. I a AZ_�Teri lk I# FULL TIME POSITIONS Community Services Director 1.00 Sr. Administrative Assistant 1.00 Administrative Assistant 1.00 Recreation Specialist 1.69, CS Coordinator 4.00 Recreation Supervisor 1.00 Recreation Supt. 0.75 Parks & Maint Supt. 1.00 Parks & Maint Supervisor 1.00 Parks & Maint Insp/Tech 1.00 Sub — Total 13.44 Pre-school Teacher (30hrs/wk) 2.00 Asst. Pre-school Teacher (20 hrs/wk) 1.00 Sub - Total 3.00 122 DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-535U Com Svcs Specialist (19hrs/wk) 3.00 Com Svcs Leader 1 3.00 Com Svcs Leader 11 3.00 Maintenance Worker 1 3.00 Maintenance Worker 11 2.00 Facility Attendant 1 2.00 Facility Attendant 11 12.00 Sub — Total 28.00 SEASONAL PART-TIME POSITIONS CS Specialist - Fields 4.00 CS Spec(Day CampNouth Master) 2.00 Com Svcs Leader 1 4.00 Com Svcs Leader 11 10.00 Com Svcs Worker 6.00 Sub — Total 26.00 Total Positions 70.44 123 Co"ITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: FY 2008-2009 ORGANIZATION #: 001-5310 s'v�""Z,u.Y7?:?Pi.�3t ." rh*3,Y&,.^�:., �_... u. .."'�'�-a'.ez, ,.... ,- ,.....'aide. , _ x:+.k3R:° -". i^y •• �. ....�`..... ,r,,'::'�aEr�. :.:Lti'S,.: _. ' .:tE"..?"._ ': rs�r--'�" FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES 40010 Salaries 246,400 293,600 297,189 216,950 40020 Over -Time Wages 5,237 9,500 4,460 3,000 40030 Part -Time Salaries 62,789 111,800 119,186 0 40070 City Paid Benefits 3,802 4,550 2,811 2,850 40080 Retirement 44,312 52,600 52,664 38,500 40083 Worker's Comp. Exp. 10,292 9,550 10,686 3,650 40084 Short/Long Term Disability 1,493 1,800 1,790 1,350 40085 Medicare 8,487 12,850 12,630 3,150 40090 Benefit Allotment 42,141 44,750 45,148 28,350 42315 TOTAL PERSONNEL 424,953 541,000 546,564 297,800 SUPPLIES 41200 Operating Supplies 8,435 2,850 6,247 5,000 41300 Small Tools & Equipment 1,438 1,500 871 1,500 TOTAL SUPPLIES 9,873 4,350 7,118 6,500 OPERATING EXPENDITURES 42125 Telephone 519 550 523 550 42130 Rental/Lease of Equipment 1,513 2,650 1,031 2,650 42200 Equipment Maintenance 4,417 7,500 7,677 7,500 42210 Maint. of Grounds/Bldgs 149 450 115 3,950 42310 Fuel 13,094 7,500 17,900 15,000 42315 Membership & Dues 170 800 30 800 42320 Publications 37 600 332 600 42325 Meetings 16 500 6 500 42330 Travel -Conferences 5,017 11,630 3,855 9,955 42335 Travel -Mileage & Auto Allow 2,997 3,000 3,155 3,000 42340 Education & Training 1,419 1,500 115 1,500 TOTAL OPERATING EXP. 29,348 36,680 34,739 46,005 PROFESSIONAL SERVICES 44000 Professional Services 12,624 21,200 9,622 2,200 44300 Special Studies 10,000 5,000 0 5,000 TOTAL PROF SVCS 22,624 26,200 9,622 7,200 CONTRACT SERVICES 45518 CS -Storm Damage 0 450 0 6,450 TOTAL CONTRACT SVCS. .0 450 0 6,450 CAPITAL OUTLAY 46250 Misc Equipment 8,681 4,750 4,550 9,750 8,681 4,750 4,550 9,750 DIVISION TOTAL 495,479 613,430 602,593 373,705 um CITY OF DIAMOND BAR •1IM-W I W, T M " a 0 � W., I llc.� i -r -A-4 4 N ", BUDGET DISCUSSION FY08-09 TOTAL BUDGET $373,705 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 294,800 Full Time 0.515 FT Community Services Director 1.000 FT Parks & Maintenance Supt. 1.000 FT Sr. Admin Assistant Parks & Maint Insp/Tech (moved to Park Oper) Parks & Maint Supervisor (moved to Park Oper) 2.515 FT Intermittent Part Time Moved to Parks Oper Overtime Wages (40020) 3,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,000 Operating Supplies 4,650 350 Staff Work Boots Small Tools & Equipment (41300) Amount Budgeted: 1,5001,500 Small Tools and Equipment OPERATING EXPENDITURES Amount Budgeted: 550 Telephone (42125) 550 Cell Phone Reimbursement -- Director Rental/Lease of Equipment (42130) Amount Budgeted: 2,650 Uniforms 2,500 150 Water Cooler Rental — Parks Office Equipment Maintenance (42200) Amount Budgeted: 7,5007,500 Equipment Maintenance Maint. of Grounds/Bldgs (42210) Amount Budgeted: 3,950 Maintenance of Grounds/Bldgs 450 New Key System for City Parks 3,500 Fuel (42310) Amount Budgeted: 15,000 Fuel 15,000 Membership & Dues (42315) Amount Budgeted: 800 Membership & Dues 800 125 BUDGET DISCUSSION FY08-09 Page 2 Publications (42320) Amount Budgeted: 600 Publications 600 Meetings (42325) Amount Budgeted: . 500 Meetings 500 Travel -Conferences (42330) Amount Budgeted: 9,955 CPRS Conf in Santa Clara - Commissioners & Admin Staff -- 3/3 - 3/6/09 Registration for I staff/5 commissioners 1,800 Hotel -- 3 days @ $150 X 6 2,700 Institutes 6 @ $100 600 Per Diem 6 @ 4 days 1,080 Car Rental 200 Air Fare 1,500 JPIA Management Academy in Oxnard Registration for three staff — 9/8 - 9/10/08 2,025 Use City Vehicle (est 200 mi round-trip, 15 gal gas) 50 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Com Svcs Director - Auto Allowance ($250/mo) 3,000 Education & Training (42340) Amount Budgeted: 1,500 Training Seminars 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,200 Minute Secretary 2,200 Special Studies (44300) Amount Budgeted: 5,000 Trails Master Plan Update 5,000 CONTRACT SERVICES CS -Storm Damage (45518) Amount Budgeted: 6,450 Storm Damage 450 Holiday Banner Installation & Removal 6,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 9,750 400 new American flags and 150 brackets for blvds. 4,750 Replacement Office Furniture -- CS Director 5,000 UM. CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Community Svcs DIVISION: D -Bar Center ORGANIZATION #: 001-5333 127 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES 64,165 64,600 5,58 131,700 40010 Salaries 35 5,000 4 4,2258 1,500 40020 Over -Time Wages Part Salaries 195,661 193,200 205,733 185,050 40030 -Time 40070 City Paid Benefits 650 1,100 11,600 838 10,818 2,150 23,200 40080 Retirement 11,612 11,261 6,670 7,705 7,950 40083 Worker's Comp. Exp. 391 400 368 800 40084 Short/Long Term Disability 15,900 15,750 16,594 16,050 40085 Medicare 40090 Benefit Allotment 10,800 10,750 10,346 316,507 22,300 389,700 TOTAL PERSONNEL 310,475 309,070 SUPPLIES 41200 Operating Supplies 41,820 46,280 49,492 51,300 0 41300 Small Tools & Equipment 0 51,300 41,820 46,280 49,492 TOTAL SUPPLIES OPERATING EXPENDITURES 7,233 10,000 10,043 23,000 42110 Printing 4,545 4,800 5,439 5,100 4212 5 Telephone 86,153 103,500 95,969 105,500 42125 Utilities 930 42130 Rental/Lease - Equip 2,000 1,675 2,000 42141 Rental/Lease - Exhibit Sp 2,704 6,700 1,082 . 6,700 42200 Equipment Maintenance 25,523 104,950 87,411 78,600 42210 Maint. of Grounds/Bldgs 126,158 231,950 202,549 220,900 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 5,520 5,519 44000 Professional Services 0 5,520 5,519 0 CONTRACT SERVICES 264,953 257,710 240,011 260,690 45300 CS -Community Svcs TOTAL CONTRACT SVCS. 264,953 257,710 240,011 260,690 CAPITAL OUTLAY 1,751 1,650 929 3,000 4 6250 Misc Equipment 6,934 41,700 29,859 0 46410 Capital Improvements 8,685 43,350 30,788 3,000 DIVISION TOTAL 752,091 893,880 844,866 925,590 127 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001 -5333) BUDGET DISCUSSION TOTAL BUDGET $925,590 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: Full Time Parks and Maintenance Supervisor .40 FT Recreation Supervisor '60 FT Com Svcs Coordinator 1.00 FT 2.00 FT Part Time 51,300 Hardware Supplies Com Svcs Spec (1Ahrokwk)(Step C) 3.00 PT Facility Attendant |(2,54Ohra) (Step D) f'OD PT Facility Attendant ||(2.O2Ohre)(Step O) 8.00 PT Maintenance Worker |(1.2SOh (Step D) 1.80 PT Com Svcs Leader |(1.4B5hro) (Step D) 3.00 PT Com Svcs Leader U(2.18Dhra) (Step O) 3.00 PT $388,200 Overtime 1,5�00 Operating Supplies (412DQ) Amount Budgeted: 51,300 Hardware Supplies 15.000 BeothcaVLghUngGupp|iea 19'000 Office Supplies 4.000 Glass Repair Materials SUO Paint and Painting Supplies 2.980 Replacement Flags 3.500 Uniforms/Shirts 2.500 Cleaning Supplies 2.000 Filters for Ice Machine 700 Sanyo Projector Bulbs -2each @ $400 DOO Small Tools and Equipment (41300) Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 23,00 DBC&DBCVVebsite-yNarketngyNateda|n 11.000 Rental Information Brochures 12'000 Telephone (42125) Amount Budgeted: 5,100 Office Telephone 3.980 Pay Telephone 1.200 Utilities (42126) Gas Water Edison CITY OF DIAMOND BAR ralu ax"Ehm- lux'4111 BUDGET DISCUSSION FY08-09 Page 2 Amount Budgeted: 0 1105,500 Rental/Lease Exhibit Space (42141) 2,000 Exhibit Space 2,000 Equipment Maintenance (42200) Amount Budgeted: 6,700 Audio Video Systems Service 5,000 Copy Machine Service (B&W Copier) 1,200 Color Copier Service 500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 78,600 Repair Decomposed Granite Trails 10,000 Electrical Services (Lighting) 6,000 Building Maintenance Services 42,000 Pressure Washing Service 6,000 Building Security Monitoring 1,800 .Doors, Locks and Keys Service 3,000 Roofing Services 1,800 5,000 Carpet Cleaning — Quarterly Clean GVBR fabric partitions 3,000 CONTRACT—SERVICES CS -Community Svcs (45300) Amount Budgeted: 260,690 Building Maintenance Contract w/4 FT Contract Staff 180,000 Pest Control Contract 2,000 Landscape Maintenance Contract (ValleyCrest- 4% CPI) 67,750 HVAC Inspection & Maintenance Contract 6,700 Bear State (Equipment Service) -- 3,200 Trane (Computer Control Service) -- 3,500 Water Element Chemical Treatment & Maintenance Contract 2,040 Indoor Plant Maintenance Contract 2,200 CAPITAL OUTLAY Misc Equipment (46250) Amount.Budgeted: 3,000 Replacement Tables 3,000 Capital Improvernetnts, (46410) Amount Budgeted: 0 129 CITY OF DIAMOND IAr OND B 1 ps '-:STIMATED EXPENDITURES FY 0t'009 DEPARTMENT: Community Svcs DIVISION: Park Operations ORGANIZATION #: 001-5340 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES Telephone 7,316 8,400 40010 Salaries 8,400 42126 100,200 40020 Over -Time Wages 211,100 194,727 6,500 40030 Part -Time Salaries Rental/Lease of Equipment 1,123 119,700 40070 City Paid Benefits 2,500 42210 1,700 40080 Retirement 263,250 198,855 17,800 40083 Worker's Comp. Exp. TOTAL OPERATING EXP. 370,248 6,600 40084 Short/Long Term Disability 331,250 CONTRACT SERVICES 650 40085 Medicare 10,650 40090 Benefit Allotment 273,523 283,910 17,700 TOTAL PERSONNEL 0 0 0 281,500 SUPPLIES 282,993 298,110 41200 Operating Supplies 3,786 11,200 3,414 12,700 41300 Small Tools & Equipment 28 1,110 0 TOTAL SUPPLIES 3,814 11,200 4,524 12,700 OPERATING EXPENDITURES 42125 Telephone 7,316 8,400 6,850 8,400 42126 Utilities 198,608 211,100 194,727 202,000 42130 Rental/Lease of Equipment 1,123 1,101 2,500 42210 Maint. of Grounds/Bldgs 163,201 263,250 198,855 118,350 TOTAL OPERATING EXP. 370,248 482,750 401,533 331,250 CONTRACT SERVICES 45300 CS -Community Svcs 273,523 283,910 282,993 298,110 TOTAL CONTRACT SVCS. 273,523 283,910 282,993 298,110 CAPITAL OUTLAY 46250 Misc Equipment 34,986 34,500 27,595 46410 Capital Improvements 87,148 48,680 3,959 20,000 122,134 83,180 31,554 20,000 DIVISION TOTAL 769,719 861,040 720,604 943,560 130 CITY OF DIAMOND BAR TOTAL BUDGET $943,560 PERSONNEL SERVICES �unoomt ' 281,500 Full ��"u""��' Full Time 1.00 FT Parks &KAn|nt|nep/Tack �6Q FT Parke&K�e\ntGupendoor '1.60 FT ` Intermittent Part Time ') ! Facility Atbandent|-2,4O1hra@D-8tep ��X}OY�T ' Facility /#±endontU-2,241hne@D-8Uap 4.}Q8KPT D�D0NP� VVorha | 1 25Ohrn��O-Gtep ' Maintenance r - . -.---- ' \ �@Q�8�� | Maintenance Worker {| - 1.Q8O hne @D -Step ~9.000 IPT SUPPLIES - Operating �j_upplies (41200) Amount Budgeted: 12,700 Heritage Community Ctr 5,000 | Parks Supplies' -.--- 4/000 / Doggie Walk Bags VV Staff Work � __ Sn,wm Tools "° Equipment ,—_, Small Tools and Equipment OPERATING EXPENDITURES Amount Budgeted: 8,400 Telephone (42125) 1,200 Heritage Park 1,200 Heritage ""'"'^~^�~~ ' | 1,200 '"apePk ~ 1,200 PanteraPk 1,200 � Peterson Pk 1,200 � Reagan Pk 1'200 Sycamore Cyn "='"~~`-~'2-~ Amount Budgeted: 202,000 | ' Paul Grow Park 10.600 Water' 10000 � Electric___ | ! Q.8OO Heritage 85OO Water ,1100 Electric. / | HedtogeCommunity Ctr 14.QO0 VVater- Included with Heritage Park Electric. 13500 131� BUDGET DISCUSSION Page 118,350 Paul Grow Park High Speed Internet —Computer &Phone 1,400 2.000 LodbeerUghba 1,400 21.000 VVabar 8.500 900 Electric 12,500 Heritage Community Ctr W1ap|ehU|Pk Building Maintenance Contract 12.500 Water 10.000 Misc n1gtri, Ltg, Elec, Pest C d etc E|ecthc 2.500 PonbenaPk 8,000 44.000 Water 31.080 Bectdc 13.000 Replace Security Light Base Bezels Peterson Pk 2picnic area reservation/bulletin boards 25.000 Water 20.000 Electric 5.000 Reagan Pk 11'500 VVabar 8.500 Electric 3.000 GtorohinePk 8.900 Water 8'000 Electric 900 Gummnithdge 28.000 Water 28.000 Bobtho-|ndudedw/DBC Sycamore Cyn 16,000 Water 11.000 Electric 5.000 Rental/Lease of Equipment (42130) Amount Budgeted: 2,500 Rental equip to repairtrails / Backstop Nets 2~500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 118,350 Paul Grow Park Install new lavatory faucets 2.000 1,400 Heritage Park New pre -cast picnic table 900 C d 4,000 Heritage Community Ctr Building Maintenance Contract 5.800 New exterior building security lights 3,000 Misc n1gtri, Ltg, Elec, Pest C d etc 3700 Maplehill Pk' 10 new pre -cast picnic tables 8,000 Pantera Pk Building Maintenance Contract 3'050 Replace Security Light Base Bezels 1.500 2picnic area reservation/bulletin boards 608 132 CITY OF _--__ND BAR PARK NS SUM(001 -5340) i BUDGET DISCUSSION . FY08-09 ` Pa\ i Peterson Pk 2picnic areoneeenxadon/buUe�nboan10 �~��P�a�0� �0 ^ �H�nQ�� 2�0 '`~^~` 5300 Reagan Pk ~' 4,700 Summitridge Park/DBC Pork "x~~'~~~~v'' 300 1new o�n� boon� Cleaning ( �� ..--_ 10000 { | GumpPunmpK8a�ntenanne , . 3600 Ground Squirrel Control ' . 2 NUoo yWaint-|rhQtn. Ltg, Ehac, PeotCjd. etc .OOO i23OO \ VVe�dRenmoveVFra8naoho ''---''-�- -� � . 2,000 /Removal of Poison Oak Adjacent to Hiking Trail Lorbeer Football Field ��uou Rn�rbiehR�d�enaadedM�n�nanco | . CONTRACT SERVICES CS~Cp:`w"/om.,v S"~=(-~~~~' Amount Budgeted: 298,1110 | ' Landscape Maintenance Contract 1O5Q28 Va|ewCnamtContract (|ndudae 596 CP|\ . 20, 7A � Grow Paul � 14235 \ | Heritage Park ' | ' 16,758 --,—hill'- Park 24.582 Ronald Reagan -- StorehnePork 8,369 ( 1G7TO Sycamore Canyon '- �'- | �a Park . Trail Head at Sycamore CPark 4,240 Va||eyCneotContract (includes 5Y6 CPI) , 18� QQ351 102 PantenoPark . 43927 Peterson Park . 48904 LorbeerFootball Field . Summit Ridge Park (\nc|.w/DiomondBar Center) CAPITAL OUTLAY Amount Budgeted: 20.000 Capital Improvements `�4841CA ' Paul C. Grow Park /#hRe|dTu�RecnnUU7,250 .25O Pontera - & Peterson Park AthField Turf Reconditioning 12.750 133 CITY OF DIAMOND As ESTIMATED EXPENDITURES FY 2008-2009 PERSONNEL SERVICES 40010 . Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42315 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42112 Photography 42115 Advertising 42120 Postage Charges 42128 Banking Charges 42130 Rental/Lease of Equipment 42140 Rental/Lease of Real Prop 42200 Equipment Maintenance 42205 Computer Maintenance 42315 Membership & Dues 42325 Meetings 42330 Travel - Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42353 City Birthday Party 42410 Admissions -Youth Activities kto] i_1111150 a 11P►[rl'di IJ�PA;RTNiENT Carr�mun► Svcs iJ�IStOiV Iecreaion FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted 391,136 453,000 397,465 434,500 11,218 16,425 21,705 15,780 226,208 221,960 260,805 214,800 8,974 10,250 8,452 10,000 80,521 92,800 79,491 89,200 20,419 14,170 14,754 14,200 2,670 3,200 2,697 3,100 19,470 19,520 22,266 18,500 96,985 103,400 96,976 103,550 857,601 934,725 904,611 903,630 63,394 73,390 76,801 79,580 63,394 73,390 76,801 79,580 6,833 12,600 13,416 13,880 0 50 0 246 1,400 19,687 0 36 250 19,000 250 1,600 DIVISION TOTAL 20,000 11,247 9,620 9,167 14,165 50,779 79,780 72,375 109,620 596 1,500 2,196 1,500 400 2,377 1,780 2,004 1,970 1,563 1,080 1,871 1,390 2,892 4,520 4,709 6,400 1,876 1,940 1,568 500 4 2,240 284 960 41,380 69,760 70,030 65,110 20,299 32,040 29,359 34,400 140,128 218,560 206,979 270,545 PROFESSIONAL SERVICES 44000 Professional Services 2,283 3,000 1,213 1,500 44100 Commission Compensation 2,610 3,150 2,663 3,150 TOTAL PROF SVCS 4,893 6,150 3,876 4,650 CONTRACT SERVICES 45300 CS -Community Svcs 126,393 120,140 101,506 105,485 45305 CS -Concerts in the Park 19,367 16,850 13,312 17,000 45310 CS -Excursions 29,624 41,050 37,735 42,565 45320 CS -Contract Classes 185,874 181,760 182,193 186,960 TOTAL CONTRACT SVCS. 361,258 359,800 334,746 352,010 CAPITAL OUTLAY 46250 Misc Equipment 30,987 19,000 19,687 1,600 30,987 19,000 19,687 1,600 DIVISION TOTAL 1,458,261 1,611,625 1,546,700 1,612,015 134 BUDGET DISCUSSION PERSONNEL SERVICES Personnel (40010-40893) Full Time Community Svcs Director Recreation Superintendent (partial year) Admin Assistant CS Coordinator Recreation Supervisor RecGpaoia|iot RecSpecio|(at Regular Part -Time Asst. Preschool (20hrs) Preschool Teacher (30 hrs) .Seasonal Part -Time CS8pac.-DayCamp/Youth Master Plan |mp\ennentot�n(Q9Ohra��D-Gtep) C8 Spec. -Fields (88Ohre@ D'Gtep) CGWorkers (44Ohra@ D -Step) CS Leader (3.201hrm@C-Step) CGLeader U(4.207hre@8'Gtep) Overtime Wages (40020) Summer Day Camp. Senior Excursions Haunted House 4th ofJuly Event 1BthBirthday Party Adult Excursions Youth & Adult Sports Winter Snow Fest YMP@Youth |nAction Candy Cane Craft Fair Amount : 0.485 FT 0.750 FT 1.000 FT 3.000 FT .4OO FT 0.690 FT 1.000 FT 7.325 FT rAILIEvul 26.00 SPT Amount 15.,780 90 360 1�OOO 1,100 3'O0O 3,050 1'793 2,500 1,700 307 \ | i\ SUPPLIES n0�0008�sN�2OO\ ~^'~'~^' -'^ ` - ' Amount 79�OO �u���`"°. HmuntedHouoe/FFF ) 4050 ' 2.535 � |� Easter Egg Hunt 3'5DO Youth Soccer 8595 | Youth Basketball ' 235 Adult Adu\tVo|eybaU ( / ' 2OO 1,200 Candy Cane C���� - 1'0O7 Concert Share 135 BUDGET DISCUSSION Printing (42110) Concerts in the Park Day Camp Winter Snowfest Youth Basketball Youth Baseball Youth Soccer Easter Egg Hunt Haunted House & Fall Fun Festival Arbor Day Celebration Tiny Tots Candy Cane Craft Fair Senior Programs Contract Classes Veterans Recognition Armed Forces Banners Brochures Fourth of July Movies Under the Stars DB4Youth Amount Budgeted: 1,500 700 450 450 450 450 400 600 100 200 400 955 700 1,000 300 1,200 1,500 2,525 13,880 Photography (42112) Amount Budgeted: 0 Advertising (42115) Amount Budgeted: 0 136 Page 2 Senior Excursions 1,080 Senior dances/programs 6,895 Adult Basketball 4,199 Day Camp 7,505 Staff Shirts 2,000 YMP Imp & D134 Youth 1,900 Adult Excursions 730 Volunteen Program -T-Shirts 600 Tiny Tots 6,500 Youth Baseball 10,200 Winter Snow Fest 6,150 Concerts in the Park 1,830 Contract Classes 600 Staff One Pitch Tourney 599 Youth at Risk 1;500 Veterans Recognition 900 Arbor Day Celebration 900 Fourth of July 1,550 Movies Under the Stars 230 Field Attendant 2,430 OPERATING EXPENDITURES Printing (42110) Concerts in the Park Day Camp Winter Snowfest Youth Basketball Youth Baseball Youth Soccer Easter Egg Hunt Haunted House & Fall Fun Festival Arbor Day Celebration Tiny Tots Candy Cane Craft Fair Senior Programs Contract Classes Veterans Recognition Armed Forces Banners Brochures Fourth of July Movies Under the Stars DB4Youth Amount Budgeted: 1,500 700 450 450 450 450 400 600 100 200 400 955 700 1,000 300 1,200 1,500 2,525 13,880 Photography (42112) Amount Budgeted: 0 Advertising (42115) Amount Budgeted: 0 136 Postage Charges (42120) Business Reply Account BUDGET DISCUSSION 3 Amount Budgeted: 250 250 Banking Charges (42128) Amount Budgeted: 20,000 Credit Card Charges 20,000 Rental/Lease of Equipment (42130) Amount Budgeted: 14,165 Winter Snowiest 3,250 Fireworks Show 2,500 Sound System 1800 Reebnoma/G|nko . 1000 Traffic Control Equipment . 2700 Light Tower Rental . 2.815 Concert Share Rental/Lease of Real Prop (42140) Amount Budgeted: 109,620 BasketballGamee+P�oUne 23,372You� Youth Indoor Soccer 4,700 8,160 Adult Volleyball 42,638 Adu� 'G38 24.500 � Contract Classes OOOO 4th ofJu|y High School) ([}B | . � ` VWn�rSnow Fest 150 100 Easter Egg Hunt . Equipment Maintenance (42200) Amount Budgeted: 1,500 , . C�J�]�Genn�an� | ' 1,500 / Computer Maintenance (`==~~) Amount Budgeted: 400 Computer Software - Staff Scheduling 400 � Amount Budgeted: Members^r-----^-- ' ^,w'u [�PR-G�emba�h�0S�� ' ' ' ` ' 1�4O 550 . Lern(2staff) 180 | / S.C.N1��F. Membership (4Staff) Amount Budgeted: Meetings 1,390 , . C�J�]�Genn�an� | ' 200 200 � G.C�.&F B��|n����o�� ' ` ' ' Brochure Exchange Meetings 160 CPRS District XIII Meetings | 600 30 | ConnedShare yWeebng . 200 WILS Meetings Travel - Conferences (42330) Amount Budgeted: 6,400 C.p.mS.Conference - Santa Clara 2~~~ | 1,200 `� 137 BUDGET DISCUSSION Page 4 Air Fare 4@ $250 each Hotel 4staff x4nights x $15Oper night Car rental Per Diem for 4abaff/4days Bass Lake Senior Conference Registration 1 staff @11O Acoomodationa1staff @3nights @13O Per Diem for 1 staff/4 days Gasoline for City Car OOOmiles 110 40 180 120 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Staff Mileage 500 Education & Training (42340) Amount Budgeted: 960 Day Camp 540 Tiny Tots 420 City Birthday Party (42353) Amount Budgeted: 65,110 Banners 500 Special Event Insurance 1.500 Rootnzon/G|nkRenba| 1.500 Sound System Rental 750 Equ|pnnentRonba|- 8.000 Tab|ao, Chairs, Generators, Canopies ContnactGtaff/Geuuhty 1.700 Rides/Attractions 25.050 Non Profit's Organizations Revenue Share 12.000 Commemorative Pins OOO Decoration/Signs 8.000 Game Prizes 1.800 Facility Rental -PU6D 250 Food Reimbursement GOU -Birthday Cakes/Supplies 360 Wrist Bands 500 Flyers/Posters/Promotion 400 Council & Commission Shirts 800 Kwik Covers GUO K8iocGupp|iao 300 Activities (42410) DavCarnp-Excunsiono Tiny Tots480 Volunteens Amount Budgeted: 33,420 500 PROFESSIONAL SERVICES Professional Amount Budgeted: 1,500 Temp Svcs - Vacation Coverage 1.500 Commissioner Compensation WNNOO\ Amount Budgeted: 3,150 5Comm. @ $45/ntg@ 14onb]a/year 3.150 138 111110 011111 BUDGET DISCUSSION 5 _ --- lAr,'Znnl Amount Budgeted: cai-c°/x�owo^`y="~=`�.._.' Adult Basketball Officials Tiny Tots Staff One Pitch Tourney Vo|unheena Oaycomp—Safety Show Youth Basketball officials PeooeBuUdero Winter Snow Fest -20OS 75tons ofsnow Sound System Special Event Insurance Food Vendor Reimbursement Valley Crest New Horizontal Promotional Banners Event Security Revenue Split w/Orgonizobono Senior Program Haunted House/Fall Fun Festival Special Event Insurance Revenue Split v/Organ|zatono(FFF) Candy Cane Craft Fair Easter Egg Hunt Liability Insurance Fireworks Show —2UO8 Fireworks Entertainment Video Voice Over Balloons/Decorations Insurance ` VeteraneRecogn\bon-Entertainment/Catepor Armed Forces Banners Movies under the Stars Movie Rentals Special Event Insurance DB4Youth Concert Share 3,02 600 375 2,200 700 7'14O 2.815 21,900 13,000 750 450 550 850 1,500 300 4,500 in the Park (45305) %],885 Bands -- 7 Concerts 2,200 400 750 60 750 1,500 1,500 450 750 Annual ASCAP Registration 23,600 15,500 5,000 600 500 2,000 2.385 6,700 4'2OO 2'7OO 1,500 1'01O 2'15O in the Park (45305) 17,000 Bands -- 7 Concerts 9,000 3,500 Sound System 750 Concessionaire Reimbursements Advertising 1,500 1,500 Special Event Insurance 750 Annual ASCAP Registration 139 .xcursions (45 10) Adult Excursions Senior Excursions CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYOB-09 Page 6 Amount BudgJea�- 19,750 22,815 42,565 CS - Contract Classes (45320) Amount Budgeted: 186,000 186,960 Contract Class Instructors Finger Printing for Contract Class Instructors @ $32 960 CAPITAL OUTLAY Amount Budgeted: 1,600 Misc Equipment (46250) 1,600 Table Tennis Table 141 3 \ « © ^ 3§ 3 « }lilliq )/ Public + ; r: :}/ Works A d )})j)))\) 6 % }} {\ Engineering : : < © ° � `�:°�2�.:`:1:�f Road \}¥:::}f(}7(:< « Landscape *::} :f<f 142 1. W r;��MJAZINJII IN i. PUBLIC WORKS FY 2008-2009 Organization #: ool-5510 through 001-5558 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted $587,859 $824,020 $716,371 $830,150 28,595 44,115 40,227 40,500 72,811 79,800 104,930 81,650 231,417 455,531 338,741 143,500 1,464,613 1,623,918 1,285,659 1,507,070 14,728 32,075 25,454 5,000 $2,400,023 $3,059,459 $2,511,382 $2,607,870 DEPARTMENT INCLUDES: PW Administration Engineering Road Maintenance I anfisraoe Maintenance Landscape Maintenance 12.1% PUBLIC WORKS PW Administration 24.3% Engineering 15.8% Road Maintenance 47.8% Total Department Expenditures - $2,607,870 143 $633,800 413,100 1,246,900 314,070 A-cfillllfo'i'-Uyilffl,-Lm�v#-XKi;I 2008-2009 The Public Works Department provides information on General Engineering matters relating to City streets, public right-of-ways, City's Capital projects, utilities, traffic related issues, etc. to the general public, contractors, developers, utility companies, and other public agencies. It coordinates City projects and plans with other governmental agencies to ensure that the City's concerns are addressed (i.e. SCAG, LACTC, CalTrans, County of Los Angeles) This department manages and enforces the City's requirements for subdivisions, lot development, utilities, vehicle/pedestrian traffic, and the use of public right-of-way. All plans and projects for proposed development are reviewed and any required reports are prepared for the Planning Commission, Traffic and Transportation Commission, and the City Council. The department is responsible for the City's traffic and transportation activities, grant administration, and the administration of related Capital Projects Funds. The department is also responsible for the day-to-day maintenance of all publicly owned properties, including streets, curbs, gutters, sidewalks, traffic signals, signs, street lights, sewers storm drains and landscaping. The department administers the maintenance contracts to accomplish the fore mentioned items. FULL TIME POSITIONS Public Works Director .75 Senior Civil Engineer .40 Associate Engineer .25 Sr Management Analyst .20 Management Analyst .25 Sr. Admin Assistant .80 Jr. Engineer .35 Total Positions 3.00 144 CITY OF DIAMONDDEPARTMENT: Public Works ESTIMATED EXPENDITURES DIVISION: Public Wks Admin ORGANIZATION #: 001-5510 FY 2008-2009 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES 193,107 296,450 272,516 264,150 40010 Salaries 545 1,000 1,497 2,000 40020 Over -Time Wages 0 4,055 40030 Part -Time Salaries 2 929 4,100 4,419 3,450 40070 City Paid Benefits 34,460 53,100 49,251 47,050 40080 Retirement 4,998 3,900 5,164 3,300 40083 Worker's Comp. Exp. 1,162 1,850 1,671 1,650 40084 Short/Long Term Disability 2,846 4,300 4,018 3,850 40085 Medicare 29,025 39,900 38,385 33,800 40090 Benefit Allotment 269,07 404,600 379,976 359,250 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 4,482 5,000 2,347 44 5,000 500 41300 Small Tools & Equipment 13 4,495 500 5,500 2,391 5,500 TOTAL SUPPLIES OPERATING EXPENDITURES 5,561 7,000 7,479 7,000 42110 Printing 2,606 3,500 3,220 3,500 42115 Advertising 368 550 523 550 42125 Telephone 39,463 35,000 61,774 35,000 42126 Utilities 505 1,000 1,202 1,000 42315 Membership & Dues 433 1,000 1,181 1,000 42320 Publications 1,496 2,000 2,110 2,000 42325 Meetings 651 4,000 2,750 4,000 42330 Travel -Conferences 3,386 3,000 3,585 3,000 42335 Travel -Mileage & Auto Allow 613 3,500 4,115 3,500 42340 Education &Training 55,082 60,550 87,939 60,550 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 168,815 332,211 261,116 15,500 44000 Professional Services 1,125 3,000 2,160 3,000 44100 Commissioner Comp 21,609 65,000 40,381 65,000 44240 Prof Svcs -Environmental 191,549 400,211 303,657 83,500 TOTAL PROF SVCS CONTRACT SERVICES 81,588 72,917 58,157 50,000 45221 CS - Engineering 9,571 54,068 9,392 45,000 45227 CS - Inspection 16,908 30,000 33,560 30,000 4 5530 CS -Industrial Waste TOTAL CONTRACT SVCS. 108,067 156,985 101,109 125,000 CAPITAL OUTLAY 238 1,000 46200 Office Equipment 1,152 2,000 2,019 46220 Office Equip -Furniture 423 11000 253 46250 Misc Equipment 1,813 4,000 2,272 0 DIVISION TOTAL 630,078 1,031,846 877,344 633,800 M CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001 -5510) BUDGET DISCUSSION FY08-09 TOTAL BUDGET $633,800 PERSONNEL SERVICES Personnel (40010-40093) Public Works Director Sr Management Analyst Senior Civil Engineer Assoc Engineer Jr. Engineer Management Analyst Sr Admin Assistant Amount Budgeted: 359,250 0.75 FT 0.20 FT 0.40 FT 0.25 FT 0.35 FT 0.25 FT 0.80 FT 3.00 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,000 Misc.'Office Supplies 5,000 Small Tools & Equipment (41300) Amount Budgeted: 500 Misc. Tools & Equipments 500 Printing (42110) Amount Budgeted: 7,000 Plans, Specifications, Reports, Notices, and Flyers 7,000 NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 3,500 Educational program(s) and mailings related to public works/traffic/parking/street sweeping activities 3,500 Telephone (42125) Amount Budgeted: 550 Public Works Director - Cell Phone Allow 550 Utilities (42126) Amount Budgeted: 35,000 Traffic signals 35,000 Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE, MSA, TCSA. 1,000 Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines 1,000 146 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001 -5510) BUDGET DISCUSSION Page 2 meetings (42325) Amount Budgeted: 2,000 Public Works and Traffic Engineering -.-- Prof Svcs -Environmental (44240) Amount Budgeted: 2,000 GS,}DD |Travel-ConerencesAmount Budgeted: 4w00 LeagueofCoUfoxniaCitioo-PubUoVVorko Of5oana Institute Annual Conference, APVVA 2O/]OD \ Conferenms 2000 ' �2OOO T&TConnrniaoionarVVkehopa/Conf . i ""=^~^-^~'~~ge—'---'-'-- `�� ' Amount Budgeted: 20000 ' 3,000 Public Works Director - Auto Allowance 3'000 Education Amount Budgeted: 3,500 - � \ | | � � Tranin hope J.5UV . PROFESSIONAL SE^~^^—~— ! Professional'�enxc�a�44QOO� Amount Budgeted: 15,500 | vacatoncoveraQe Temporary Services for3 .DOO Minute Secretary 2,500 .5UU (1OOOO / K8|oo.TraffioyWgtPrograms Amount Budgeted: . 30,000 �. Commissioner Compensation (44100) 3,000 T&TComnnoomn \ -.-- Prof Svcs -Environmental (44240) Amount Budgeted: GS,}DD NPDES Permit/Compliance due to increased ( including spill responses. 2O/]OD ' TMD a���w���a�de�d� 2O/}OO Permit Fees k�ewe Sys \ ` NPDEG) 20000 ' CPR W4ombe�hip 5000 . 'CONTRACT SERVICES ��-En�\nemrm0N�22�\ 'fee Amount Budgeted: 50,000 Aoneeded basis -non based projects 50.000 CS - Inspection (45227) Amount Budgeted: 45,000 � | development improvements. CS - Industrial Waste (45530) Amount Budgeted: 30,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcements. 30,000 i t s 4__ DIAMONDBAR ESTIMATED EXPENDITURES FY 2008-2009 D p' 1 I fair=N7" iU6.... D�l1S�Op�. Erlgitteerl0� OPERATING EXPENDITURES 42315 Membership & Dues FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Meetings 98 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES 500 500 42335 Travel -Mileage & Auto Allow 40010 Salaries 101,342 153,450 113,818 202,050 40020 Over -time Wages CS - Surveying TOTAL OPERATING EXP. 15 3,250 40070 City Paid Benefits 1,113 1,900 1,118 2,600 40080 Retirement 18,319 27,500 20,277 35,850 40083 Worker's Comp. Exp. 2,936 3,100 2,277 4,050 40084 Short/Long Term Disability 618 950 689 1,250 40085 Medicare 1,468 2,250 1,646 2,950 40090 Benefit Allotment 14,580 20,000 14,985 27,750 TOTAL PERSONNEL 140,376 209,150 154,825 276,500 OPERATING EXPENDITURES 42315 Membership & Dues 125 1,050. 1,100 42325 Meetings 98 500 500 42330 Travel -Conferences 700 500 500 42335 Travel -Mileage & Auto Allow 24 200 50 500 42340 Education & Training 2,210 1,000 535 1,000 CS - Surveying TOTAL OPERATING EXP. 3,157 3,250 585 3,600 CONTRACT SERVICES 45221 CS - Engineering 39,641 46,369 18,271 30,000 45222 CS - Traffic 70,088 42,419 9,559 50,000 45223 CS - Plan Checking 52,072 68,355 37,232 45,000 45224 CS - Soils 18,000 5,000 45226 CS - Surveying 3,000 3,000 45227 CS - Inspection 3,000 0 TOTAL CONTRACT SVCS. 161,801 181,143 65,062 133,000 DIVISION TOTAL 305,334 393,543 220,472 413,100 HM CITY OF DIAMOND BAR ENGINEERING (00`1-5551) BUDGET DISCUSSION PERSONNEL SERVICES �u�mont�� 'wuu�`=°. 276,500 Personnel (400`10-40093) Senior Civil Engineer 0.60 FT Assoc Engineer 1.25 FT Jr Engineer 0.60 FT Meetings2.45 FT OPERATING EXVE-NDITURES 1,100 Membership & Dues (42315) Amount Budgeted: APWA(Senior, Associate & Junior Engineers) 500 Amount LA�DPVVGGVCO� Caltrans, MTA, . ' and 500 Travel -Conferences (42330) Amount Budgeted: 500 APWA 500 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Misc. trips 500 Education Training (42340) Amount.Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions 1,000 CONTRACT SERVIZENS CS - Engineering (45221) Amount Budgeted: 30,000 Misc. engineering studies/reports on an as 30,000 needed basis CS - Traffic Engr (45222) Amount Budgeted: 50,000 Traffic Counts, Speed Surveys, Traffic Impact Studies, NTMP Plans, etc. 50,000 CS - Plan Chec drig (45223) Amount Budgeted: 45,000 Crooked Creek Homes, South Pointe, 45,000 TM53430 (Cheung), lot line adjustment, certificate of correction, grading, sewer, and storm drain plans. CS - Soils (45224) Amount Budgeted: 5,000 As needed basis 5,000 CS - Surveying (45226) Amount Budgeted: 3,000 As needed basis 3,000 149 �Mir- i, € ,rte � ��� � ��i �•� . ��: N FY 2008-2009 DEPARTMENT: Public Works DIVISION: Road Maintenance ORGANIZATION #: 001-5554 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES Rental/Lease of Equip 4,124 5,000 2,337 40010 Salaries 124,273 148,060 128,051 137,100 40020 Over -Time Wages 152 500 302 500 40070 City Paid Benefits 1,878 2,500 1,649 2,250 40080 Retirement 22,097 26,520 22,633 24,300 40083 Worker's Comp. Exp. 4,991 3,890 3,615 3,800 40084 Short/Long Term Disability 726 900 734 850 40085 Medicare 1,791 2,150 1,820 2,000 40090 Benefit Allotment 22,503 25,750 22,766 23,600 46250 TOTAL PERSONNEL 178,411 210,270 181,570 194,400 SUPPLIES 41250 Road Maintenance Supplies 22,539 30,700 34,443 30,000 41300 Small Tools & Equipment 1,561 7,915 3,393 5,000 TOTAL SUPPLIES 24,100 38,615 37,836 35,000 OPERATING EXPENDITURES 42130 Rental/Lease of Equip 4,124 5,000 2,337 5,000 42200 Equipment Maintenance 1,351 2,500 2,699 2,500 42310 Fuel 9,097 8,500 11,370 10,000 45506 TOTAL OPERATING EXP. 14,572 16,000 16,406 17,500 Professional Services 183,281 200,000 179,872 200,000 44520 Prof Svcs - Engineering 39,868 55,320 35,084 60,000 45522 CS -Right of Way Maint 39,868 55,320 35,084 60,000 CONTRACT SERVICES 45501 CS -Street Sweeping 139,852 165,000 142,639 165,000 45502 CS -Road Maintenance 188,126 250,000 193,355 250,000 45504 CS -Sidewalk Insp & Repair 226,376 200,000 150,000 200,000 45506 CS -Striping & Signing 83,768 50,000 49,673 50,000 45507 CS -Traffic Signal Maint 183,281 200,000 179,872 200,000 45512 CS -Storm Drainage 6,005 20,000 5,227 20,000 45522 CS -Right of Way Maint 34,263 50,000 47,246 50,000 TOTAL CONTRACT SVCS. 861,671 935,000 768,012 935,000 CAPITAL OUTLAY 46250 Misc Equipment 12,915 28,075 23,182 5,000 12,915 28,075 23,182 5,000 DIVISION TOTAL 1,131,537 1,283,280 1,062,090 1,246,900 150 CITY OF DIAMOND BAR XOAD MAINTENANCE (001-5554) BUDGET DISCUSSION TOTAL BUDGET $1,246,900 PERS NNEL SERVICES 194,400Pmcswmnm (400110-40093)Amountnoant B~48�9�> Budgeted: 1O FT PuN|cWo����� ' Public Wks Maintenance Superintendent 1.00 FT GrStreet Maintenance Worker 1.00- FT 2A0 FT Road Maintenance Supplies (41250) Amount Budgeted: 30,000 AC Cold Mix, Absorbents, Signs, Posts, 30,000 Cones, Paint, and Misc. Supplies. Work Boots - 2 Staff Members Small Tools & Equipment (41300) Amount Budgeted: 5,000 Misc. Items (Grinding wheels, blades, shovels, ETC) 5,000 -6_pERATIffG —EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 5,000 Generator, Spot Lights, Trucks, 5,000 Barricades, Traffic Control Cones/Signs, etc. Equipment Maintenance - 42200) Amount Budgeted: 2,500 Grinder, Striper, Car washes, etc 2,500 Fuel (423 Amount Budgeted: 10,000 . 10,000 PROFESSIONA ICES Amount Budgeted: 60,000 Prof Svcs -Engineering (44520) On-call Traffic Engineering Assistance/Support 60,000 CON 'RACT SERVICES Amount Budgeted: 165,000 CS -Street Sweeping (45501) 165,000 Maintenance (45502) Amount Budgeted: 250,000 250,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 200,000 200,000 |� : ��-�t�pAn0���Ugn/n0\*p�v�/ ~~..~_--_--~_-_ � 50,000 Striping & Signing work 151 50,000 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY08-09 Page 2 CS -Traffic Signal Maint (45507) Amount Budgeted: 200,000 200,000 CS -Storm Drainage (45512) Amount Budgeted: 20,000 Storm Patrol/Drainage Device Maint 20,000 CS -Right of Way Maint (45522) Amount Budgeted: 50,000 Right of Way Maint 50,000 CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: .5,000 Equipment Replacement 5,000 152 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2008-2009 DEPARTMENT: Public Works DIVISION: Landscape Maint ORGANIZATION #: 001-5558 153 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted CONTRACT SERVICES 19,585 - 45500 45503 . Contract Services CS - Parkway Maint 22,876 23,840 23,793 24,675 45508 CS - Vegetation Control 80,253 88,900 86,363 229,387 92,015 161,785 45509 CS - Tree Maintenance 218,641 11,304 222,525 15,525 11,933 16,010 45510 CS - Tree Watering TOTAL CONTRACT SVCS. 333,074 350,790 351,476 314,070 DIVISION TOTAL 333,074 350,790 351,476 314,070 153 CITY OF DIAMOND BAR BUDGETDISCUSSION 1 :' i '9 TOTAL BUDGET $314,070 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 19,585 Trails Maint - Youth at Risk Pgm 19,585 CS - Parkway Maint (45503) Amount Budgeted: 24,675 Lanterman Contract (3.5% CPI Increase) 24,675 CS - Vegetation Control (45508) Amount Budgeted: 92,015 MCE Contract (3.5% CPI Increase) 78,765 13,250 Freeway Ramps/Cal Trans ROW (3.5% CPI Increase) CS - Tree Maintenance (4550 1) Amount Budgeted: 161,785 WCA Contract Tree Maintenance -5 yr cycle (3.1 % CPI Incr - 2,760 trees) 107,640 Tree/Stump Removals (3.1 % CPI Increase) 16,805 As Needed/Emergency (3.1% CPI Increase) 26,670 Tree Planting (3.1% CPI Increase) 10,670 CS -Tree Watering (45510) Amount Budgeted: 16,010 WCA Contract (3.1% CPI Increase) 16,010 155 Department Transfers D e ,r Ouo 156 FKC-111 f-11-171-71 CM -ft n-VM4 2008-2009 DIVISION TITLE: TRANSFERS OUT DIVISION NO. 9919- Interfund transfers from the General Fund to other funds for Fiscal Year 2005-2006 consist of transfers to the Community organization Support Fund, Self -Insurance Fund, Equipment Replacement Fund, Computer Replacement Fund and the Capital Improvement Projects Fund. The City Council has created a Community Organization Support Fund that is funded through transfers from the General Fund. The purpose of this fund is to provide money in an effort to provide financial support to various community based organizations. The transfers to the Self-insurance Fund include the budgeted amount for the City's general liability insurance premiums. The transfer to the Equipment Replacement Fund and Computer Replacement Fund is based on depreciation estimates for various City owned equipment and computer systems. It is anticipated that as this fund builds reserves there will be money available to replace equipment as it becomes obsolete or worn out. The transfers to the Capital Improvement Projects Fund consist of transfers to make various park and street improvement projects. 157 ESTIMATED EXPENDITURES FY 2008-2009 Dj=I�AR"t'lUtEAI"f¢ 't`ransfers Out ;C1'�tS1U�t:::>;:;:::><: •:; �`ransfer�;t��t::•.;:.. USES OF FUND BALANCE RESERVES 49250 Transfer Out-CIP Fund 855,623 2,838,442 1,667,368 1,074,608 855,623 2,838,442 1,667,368 1,074,608 TOTAL 1,187,183 3,201,042 2,017,468 1,588,350 Im FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn Fd 8,218 20,000 7,500 20,000 49138 Transfer Out-LLAD #38 23,745 49139 Transfer Out-LLAD #39 59,397 49510 Transfer Out -Self Ins Fund 200,000 150,000 150,000 231,700 49520 Transfer Out -Equip Replcmt 23,342 18,150 18,150 19,400 49530 Transfer Out -Comp Replcmt 100,000 174,450 174,450 159,500 DIVISION TOTAL 331,560 362,600 350,100 513,742 USES OF FUND BALANCE RESERVES 49250 Transfer Out-CIP Fund 855,623 2,838,442 1,667,368 1,074,608 855,623 2,838,442 1,667,368 1,074,608 TOTAL 1,187,183 3,201,042 2,017,468 1,588,350 Im BUDGET DISCUSSION F i -0 9 TOTAL BUDGET $1,588,350 OPERATING TRANSFERS OUT Transfer Out -Com Orgnztn Fd (49011) Amount Budgeted: 20,000 20,000 Transfer Out - LLAD #38 (49138) Amount Budgeted: 23,745 To Cover Fd Deficit - to be repaid 23,745 Transfer Out - LLAD #39 (49139) Amount Budgeted: 59,397 To Cover Fd Deficit - to be repaid 59,397 Transfer Out -Self Ins Fund Amount Budgeted: 231,700 Insurance Premiums 231,700 Transfer Out -Equip Replcmt Amount Budgeted: 19,400 Vehicle Replacement (5 yr cycle) 19,400 Transfer Out -Computer Equip Replacement Amount Budgeted: 159,500 Hardware PC Scheduled Replacement (5yr life cycle) 25,000 Servers (5 yr life cycle) 50,000 Network Gear (7 yr life cycle) 13,000 Printers (5 yr life cycle) 3,000 Laptops (4 yr life cycle) 7,000 Telephone Equipment (12 years) 5,000 Copiers (12 years) 6,000 Software Microsoft Office for PC Replacment (5 year) 8,000 Finance System (15 year life) 20,000 Park & recreation Systems (15 Year life) 5,500 Development Services System (15 year life) 17,000 USES OF FUND BALANCE RESERVE Transfer Out-CIP Fund Amount Budgeted: 1,074,608 ol4os Slurry Seal/Overlay - Area 5 230,412 24108 Residntl Collectrs Rehab-Lycoming btwn Lmn & ECL 321,676 24308 Chino Hills Parkway Rehab 100,020 23208 Interconnect Links - Phase 11 (County Co-op Agrmt) 230,000 23307 Prospctrs Rd & SS Xng - Traffic Calming 30,000 25308 Median Improvements in Front of K -Mart Ctr 50,000 25408 Grand Ave Beautification - Montefino to ECL 50,000 259os Diamond Bar Clock - Design, Installation & Landscape 62,500 159 1 161 � vi " I I n, ............. f FUND DESCRIPTION: I This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 Investment Earnings 39001 Transfer -in General Fund TOTAL FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted 3,985 3,985 8.218 20,000 12 3,985 3,985 7.500 20 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 8,218 20,000 7,500 20,000 8,218 20,000 7,500 20,000 FUND BALANCE RESERVES 25500 Reserve 3,985 3,985 3,985 3,985 Total Fund Balance Res. 3,985 3,985 3,985 3,985 TOTAL 12,203 23,985 11,485 23,985 162 DIAMOND CITY OF FUND i COMMUNITY FY 2008-2009 TOTAL RESOURCE BUDGET I ' $23,985 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 3,985 3,985 Transfer -in General Fund (39001) Amount Budgeted: 20,000 20,000 TOTAL EXPENDITURE BUDGET $23,985 Raw ` OPERATING EXPENDITURES Contributions - Com Groups (42355) Amount Budgeted: 20,000 20,000 FUND BALANCE RESERVES Amount Budgeted: 3,985 Reserve (25500) 3,985 um y im 0v; 9• ;�- DIAMOND BAR AI FUNDS :: D FY 2008-2009 s_ 11' -2! i ►f k The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. Note that during FY08 the State withheld May thru August's receipts these revenues were received in September and the revenue budgets will be adjusted accordingly at Mid Year. TRANSFERS OUT 9915-49001 Transfer to General Fund 985,750 1,076,970 991,810 1,096,900 9915-49250 Transfer to C1P Fund 257,715 183,000 144,885 90,000 Total Transfers Out 1,243,465 1,259,970 1,136,695 1,186,900 FUND BALANCE RESERVES 25500 Reserve 241,259 90,339 166,884 84,034 Total Fund Balance Res. 241,259 90,339 166,884 84,034 TOTAL 1,484,724 1,350,309 1,303,579 1,270,934 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 I Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 390,813 241,259 241,259 166,884 31705 Gax Tax - 2105 363,787 372,600 355,666 372,600 1 31710 Gas Tax - 2106 217,514 220,500 210,395 220,500 31720 Gas Tax - 2107 486,291 498,450 475,942 498,450 31730 Gas Tax - 2107.5 7,500 7,500 7,500 7,500 36100 Interest Revenue 18,819 10,000 12,817 5,000 TOTAL 1.484.724 1.350.309 1 RnR r%7a 1 97n aqe TRANSFERS OUT 9915-49001 Transfer to General Fund 985,750 1,076,970 991,810 1,096,900 9915-49250 Transfer to C1P Fund 257,715 183,000 144,885 90,000 Total Transfers Out 1,243,465 1,259,970 1,136,695 1,186,900 FUND BALANCE RESERVES 25500 Reserve 241,259 90,339 166,884 84,034 Total Fund Balance Res. 241,259 90,339 166,884 84,034 TOTAL 1,484,724 1,350,309 1,303,579 1,270,934 CITY OF DIAMOND BAR GAS TAX FUND (I 11) FY 2008-2009 FY08-09 TOTAL RESOURCE BUDGET $1,270,934 ESTIMATED RESOURCE Approp Fund Balance Amount Budgeted: 166,884 Estimated Based on Budget & Projections 166,884 Gax Tax - 2105 (31705) Amount Budgeted: 372,600 Gas Tax - 2106 (31710) Amount Budgeted: 220,500 Gas Tax - 2107 (31720) Amount Budgeted: 498,450 Gas Tax - 2107.5 (31730) Amount Budgeted: 7,500 Interest Revenue Amount Budgeted: 5,000 5,000 TOTAL EXPENDITURE BUDGET $1,270,934 TRANSFERS -OUT Transfer to General Fund (9915-49001) Amount Budgeted: 1,096,900 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage 1,061,900 Utilities (001-5510-42125) 35,000 Transfer Out - CIP (9915-49250) Amount Budgeted: 90,000 01401) Slurry Seal/Overlay - Area 5 90,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 84,03484,034 CITY OF DIAMOND SPECIAL FUNDS BUDGET FY 2008-2009 PROPOSITION A FD; The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 938,231 701,059 701,059 703,586 31310 Transportation Tax 959,676 970,000 953,943 989,570 34850 Transit Subsidy Prgrm Rev 786,298 915,000 903,051 900,000 36100 Interest Revenue 52,991 40,000 40,049 30,000 1,900 TOTAL 2,737,196 2,626,059 2,598,102 2,623,156 PERSONNEL SERVICES XXXX-40010 Salaries 83,682 123,060 94,508 145,550 X0OCX-40020 Over -Time Wages 1,197 2,000 1,022 2,000 XXXX-40070 City Paid Benefits 1,424 2,050 1,551 2,300 XXXX-40080 Retirement Benefits 15,141 22,040 16,615 25,850 XXXX-40083 Workers Comp Expense 813 1,480 966 1,900 XXXX-40084 Short/Long Term Disability 509 750 574 900 X000(-40085 Medicare Expense 1,198 1,800 1,335 2,110 )0=-40090 Cafeteria Benefits 14,361 20,650 16,503 23,500 118,325 173,830 133,074 204,110 OPERATING SUPPLIES 5553-41200 Supplies 897 1,000 702 1,000 897 1,000 702 1,000 OPERATING EXPENDITURES 5553-42128 Bank Charges 6,817 8,000 6,859 7,000 5553-42205 Computer Maintenance 9,754 9,600 12,275 9,300 5553-42315 Membership & Dues 7,167 9,660 9,031 9,660 5553-42395 Misc Exp 43 100 (366) - 23,781 27,360. 27,799 25,960 CONTRACT SERVICES 5350-45310 CS - Excursions 46,986 62,080 59,882 75,726 5553-45315 CS - Holiday Shuttle 5,613 6,000 8,853 10,000 5553-45402 CS-Sheriff/Spcl Evts 974 1,400 1,352 1,700 5553-45527 Bus Bench Maintenance 0 5,500 - - 5553-45529 Para -Transit Dial a Cab 349,362 '420,000 411,561 400,000 5553-45533 Transit Subsidy Program 222,199 280,000 271,700 300,000 5553-45535 Transit Subsidy -Fares 763,002 915,000 927,178 900,000 1,388,136 1,689,980 1,680,526 1,687,426 CAPITAL OUTLAY 5553-46230 Computer Equip -Hardware 4,998 8,900 8,185 6,000 5553-46235 Computer Equip -Software - 5,000 5,000 5,000 4,998 13,900 13,185 11,000 MISC EXPENDITURES 4090-47230 Sale of Prop A Fds 500,000 - - 400,000 500,000 - - 400,000 TRANSFERS OUT 9915-49520 Transfer Out - CIP Fund 0 90,000 39,230 Total Capital Outlay 0 90,000 39,230 0 FUND BALANCE RESERVES 25500 Reserve 701,059 629,989 703,586 293,660 701,059 629,989 703,586 293,660 TOTAL 2,737,196 _ 2,626,059 2,598,102 2,623,156 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION ------------ TOTAL RESOURCE BUDGE $2,623,156 Amount Budgeted: 7O��G Apprsp Fund Balance 703586 Estimated Based on Projections Amount Budgeted: 989,570 Transportation Tax (31310) 989,570 Based on MTA Estimates Transit Su si y Prgrm Rev (34850) Amount Budgeted: 900,000 900,000 Interest Revenue ount Budgeted: 30,000 30,000 Based on Experience TOTALEXPEND ITURE BUDGET $2,623,156 PERSONNEL SERVICES Amount Budgeted: 204,110 � ector Finance Director O .10 FT IS Director .OU5 FT Oaektoo Desktop 15 FT 0.15 . ' '' AeoocEnQine�r 0.50 FT � | GrDf�coGpecioUet 0.40 FT Accounting0.75 .75 FT Gr Mgt ' ^ OU5 . FT Mgt Analyst 0.05 FT Sr. Admin Assistant .OO5 FT _ .10 FT / Amount Budgeted: .,--- | � Supplies (5553~*1-�OQ� - ^ 500 | ' Diamond Ride -- 500 U for Diamond Ride Z�braPr�teroupp ea r Amount Budgeted: Banking Charges (42128) 7,000 Credit Card Charges (online transactions) UM AMP BUDGET DISCUSIS;I'ON FY08-09 Page 2 Computer Maintenance (5553-42205) Amount Budgeted: 9,300 Software Maintenance: Diamond Ride AssurelD -Annual Support 1,200 Transit Pass Systems (On-line Sales) GovIS - TPS annual Maintenance & Support 5,000 eEye Digital Security - Secure IIS Maint. 350 Verisign - SSL Certificate 1,000 Hardware Maintenance: 10,500 Diamond Ride 4,000 Zebra printer - annual support & maint 500 Transit Pass Systems (On-line Sales) 2,600 HP - Server Maintenance and support 1,250 Membership & Dues (5553-42315) Amount Budgeted: 9,660 SGVCOG 9,660 Misc Expenditures (5553-42395) Amount Budgeted: 0 CONTRACT SERVICES CS - Excursions (5350-45310) Amount Budgeted: 75,726 Tiny Tots 750 Seniors 25,026 Day Camp 26,500 Adult Excursions 10,500 Concerts in the Park - Shuttles 4,000 City Birthday Party - Shuttles 2,000 4th of July - Shuttles 2,600 Winter Snow Fest - Shuttle 1,000 Movies Under the Stars Shuttles 3,000 DB4Youth 350 CS - Holiday Shuttle (5360-45315) Amount Budgeted: 10,000 Based on experience 10,000 CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 1,700 Security for Evening Transit Sales 1,700 Bus Bench Maintenance (5553-45527) Amount Budgeted: 0 Replacement Benches Replacement Decals Para -Transit Dial a Cab (5553-45529) Amount Budgeted: 400,000 170 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY08-09 Page 3 Transit Subsidy Program (5553-45533) Amount Budgeted: 300,000 Transit Subsidy -Fares (5553-45535) Amount Budgeted: 900,000 900,000 CAPITAL OUTLAY Computer Equip - Hardware (5553-46235) Amount Budgeted: 6,000 TPS HW Enhancements 5,000 Diamond Ride Enhancements 1,000 Computer Equip - Software (5553-46230) Amount Budgeted: 5,000 TPS - System Enhancements 5,000 MISC EXPENDITURES Sale of Prop A Funds (4090-47230) Amount Budgeted: 400,000 Sale of Prop A 400,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 293,660 293,660 171 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008- 2009 FUND DESCRIPTION: . . . . . . . . . . . The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. ESTIMATED RESOURCES 25500 Approp Fund Balance 31320 Transportation Tax 36100 Interest Revenue TOTAL PROFESSIONAL SERVICES 44000 Professional Services TRANSFERS OUT 9915-49001 Transfer to General Fund 9915-49250 Transfer to CIP Fund FUND BALANCE RESERVES 25500 Reserve TOTAL FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted 1,356,318 1,531,655 1,531,655 1,526,647 797,919 810,000 794,267 820,926 73.023 45,000 70,149 25,000 130,000 130,000 9,000 9,000 695,605 1,792,400 869,424 705,000 695,605 1,801,400 869,424 714,000 1,531,655 585,255 1,526,647 1,528,573 1,531,655 585,255 1,526,647 1,528,573 2,227,260 2,386,655 2,396,071 2,372,573 172 k' CITY OF DIAMOND iii r ( . Prop i DISCUSSIONBUDGET TOTAL RESOURCE BUDGET $2,372,573 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,526,647 Anticipated FB 1,526,647 Transportation Tax (31320) 820,926 820,926 Based on MTA Projection Interest Revenue Amount Budgeted: 25,000 Based on Experience 25,000 TOTAL EXPENDITURE BUDGET 2,372,573 PROFESSIONAL SERVICES Professional Services (5510-44000) Amount Budgeted: 130,000 Citywide Traffic Signal Timing Plan 50,000 DB Traffic Mgt Center Support 80,000 TRANSFERS -OUT 9,000 Transfer Out - General Fund (9915-49001) Amount Budgeted: 9,000 Staff Charges for Prop C - Project Admin Transfer Out - CIP (9915-49250) Amount Budgeted: 705,000 23208 Interconnect Links - Phase 11 320,000 24808 DB Tr Mgt Ctr ICCTV Cameras 105,000 80,000 25609 TS Battery Backup Syst - 5 Intersections 200,000 28109 Pathfinder Medians FUND BALANCE RESERVES Amount Budgeted: 1,528,573 Reserve (25500) 1,528,573 173 CITY OF DIAMOND BAM SPECIAL FUNDS BUDGET FY 2008-2009 Transportation Efficency Act (TEA) Fund FUND DESCRIPTION: F�Ni? TYPE ......... .... .. .... . Stree The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. The allocations are made each six years. The City has been allocated funds to improve one of the City's main throughfares, Grand Avenue. This fund has been established to account for this activity. ESTIMATED RESOURCES 25500 CIP Reserve 31845 TEA Revenue 36100 Investment Earnings TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Capital Outlay FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted 1,066,605 768,000 12,340 1,372,000 1,066,605 768,000 12,340 1,372,000 1,066,605 768,000 12,340 1,372,000 1,066,605 768,000 12,340 1,372,000 FUND BALANCE RESERVES 26500 Reserve 0 (250,000) 0 Total Fund Balance Res. 0 (250,000) 0 0 TOTAL 1,066,605 518,000 12,340 1,372,000 174 TOTAL RESOURCE BUDGET $1,372,000 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 0 Estimated Based on Budget 1,372,000 TEA Revenue 500,000 TEA LU 872,000 STPL Interest Revenue (36100) Amount Budgeted: 0 r TOTAL EXPENDITURE BUDGET $1,372,000 j, TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 1,372,000 254o8 Grand Ave - Beautification-Montefino/ECL 500,000 872,000 24308 Chino Hills Pkwy Rehab FUND BALANCE RESERVES Amount Budgeted: 0 Reserve (25500) 17!; CITY OF DIAMOND SPECIAL FUNDS BUDGET FY 2008-2009 INTEGRATED WASTE MANAGEMENT FUND FUND'#;<::::..�.:>::;,`::' :.'>::. 7.1:�s•'.::' : � �'.: FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. This includes the Used Motor Oil Block Grant revenue. 77,660 55XX40020 Over -Time Wages 79 0 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 1,742 Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES 18,275 22,940 16,567 25500 Approp Fund Balance 487,530 376,650 376,650 273,087 31870 Used Motor Oil Block Grant 20,880 25,000 24,519 25,000 31875 Beverage Ctnr Recycling Grt 16,087 20,000 15,872 16,500 34820 AB939 Admin Fees 210,934 220,000 203,809 215,000 34830 E -Waste Recycling Revenue 4,977 10,000 4,794 8,000 36100 Interest Revenue 20,421 15,000 14,044 10,000 36770 HHW Reimbursement 106,370 SUPPLIES 32,385 TOTAL 760,829 666,650 672,073 547,587 PERSONNEL SERVICES 55XX-40010 Salaries 101,884 128,020 94,566 77,660 55XX40020 Over -Time Wages 79 0 177 0 55XX40070 City Paid Benefits 1,742 1,790 1,170 1,150 55XX-40080 Retirement 18,275 22,940 16,567 13,780 55XX-40083 Worker's Comp. Exp. 1,961 1,730 1,789 800 55XX-40084 Short/Long Term Disability 613 790 569 490 55XX-40085 Medicare 1,490 1,860 1,337 1,140 55XX-40090 Cafeteria Benefits 16,505 19,360 15,137 11,350 Total Personnel 142,549 176,490 131,312 106,370 SUPPLIES 5516-41200 Operating Supplies 5,965 20,000 9,073 15,000 55XX-41400 Promotional Supplies 7,884 10,000 7,599 10,000 13,849 30,000 16,672 25,000 OPERATING EXPENDITURES 55XX-42110 Printing 16,843 25,000 21,482 .35,000 5515-42115 Advertising 3,420 1,000 11,640 1,000 5515-42120 Postage 2,467 3,000 0 3,000 551542315 Membership/Dues 65 300 0 300 551542320 Publications 0 200 0 200 551542325 Meetings 20 1,000 110 500 551542330 Travel-Conf & Meetings 1,071 2,000 1,562 1,000 551542340 Education & Training 451 1,000. 500 5515-42355 Contributions -Com. Groups 0 2,000 2,000 Total Operating Exp. 24,337 35,500 34,794 43,500 PROFESSIONAL SERVICES 5515-44000 Professional Services 8,758 26,990 18,229 15,000 Total Prof. Svcs. 8,758 26,990 18,229 15,000 CONTRACT SERVICES 5515-45500 CS -Public Works 49,029 80,000 45,976 80,000 Total Contract Svcs. 49,029 80,000 45,976 80,000 CAPITAL EXPENDITURES 5516-46250 Recycling Misc Equip 0 4,137 4,137 0 0 4,137 4,137 0 TRANSFERS OUT 991549001 Transfer Out - General Fund 145,657 185,000 147,866 185,000 145,657 185,000 147,866 185,000 FUND BALANCE RESERVES 25500 Reserve 376,650 128,533 273,087 92,717 Total Fund Balance Res. 376,650 128,533 273,087 92,717 TOTAL 760,829 666,650 672,073 547,587 176 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET $446,751 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 221,751 221,751 Estimated based on Budget AB939 Admin Fees (34820) Amount Budgeted: 215,000 215,000 Amount Budgeted: 10,000 Interest Revenue 10,000 Based on Experience TOTAL EXPENDITURE BUDGET $446,751 PERSONNEL SERVICES Amount Budgeted: 64,570 Full Time PW Director Sr. Mgt Analyst Jr. Engineer Sr. Admin Assistant 0.15 FT 0.20 FT 0.05 FT 0.15 FT 0.55 FT OPERATING EXPENDITURES Amount Budgeted: 15,000 Printing (5515-42110) Education Outreach to Increase Multi - 15,000 Family & Commercial Sector Recycling 1,000 Advertising (5515-42115) Amount Budgeted: Multi -media campaign focusing on integrated 1,000 waste management Postage (5515-42120) Amount Budgeted: 3,000 3,000 Postage Cost Membership/Dues (5515-42315) Amount Budgeted: 300 300 Membership Fees Publications 515-42320) Amount Budgeted: 200 200 Subscriptions Meetings (5515-42325) Amount Budgeted: 500 500 Meetings 177 CITY OF DIAMOND BAR BUDGET DISCUSSION FY08-09 2 ell-Conf & Meetings (5515-42330) Amount Budgeted: 1,000 i,uuu Conferences Education & Training (5515-42340) Amount Budgeted: 500 Training 500 Contributions -Com. Groups (5515-42355) Amount Budgeted: 2,000 City Trash Cutter Award, America Recycles 2,000 Day Celebration,etc. PROFESSIONAL SERVICES Professional Services (5515-44000) Amount Budgeted: 16,000 On-call Technical Assistance/Support in AB 939 15,000 Annual Report, VerificationNalidation of DRS Tonnage, C & D Debris Program, etc. and Battery/Bulb/SHARPS Program CONTRACT SERVICES CS -Public Works (5515-55500) Amount Budgeted: 80,000 Street sweeping debrig composting program 60,000 Door to Door HHW Program 20,000 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 185,000 Street sweeping (001-5554-45501) 165,000 Storm Drainage (001-5554-45512) 20,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 78,681 78,681 INE -0 CITY OF DIAMOND BA IWIVIF - Recycling (115-551 BUDGET DISCUSSION FY08-09 I TOTAL RESOURCE BUDGET $100,836 Approp Fund Balance Amount Budgeted: 51,336 51,336 Estimated Based on Budget Used Motor Oil Block (31870) Amount Budgeted: 25,000 25,000 Beverage Cntnr Recycling Grant (31875) Amount Budgeted: 16,500 16,600 E -Waste Recycling Revenue (34830) Amount Budgeted: 8,000 8,000 P TOTAL EXPENDITURE BUDGET $100,836 Full Time Sr Management Analyst Management Analyst Amount Budgeted: 0.25 FT 0.20 FT 0.45 FT 41,800 Amount Budgeted: 15,000 Operating Supplies (41200) 0 Implementing Pilot Recycling Programs for Businesses, Schools, Apartment/Condo Complexes, and City facilities. Catch Basin Gates & Stormwater Reference ; Street Sweeping Materials. Promotional Supplies (41400) Amount Budgeted: 0 10,000 Storm Water Prevention/Water Conservation itPms/RecvcI1na Items. RES Printing (42`110) Pullou"4. Budgeted: 0 Outreach Materials for Businesses/Residents; Storm Water Outreach;Environmental Newsletter 20,000 Contributions -Com. Groups (42355) Amount Budgeted: 0 FUND BALANCE RESERVES Amount Budgeted: 14,036 Reserve (25500) 14,036 179 CITY OF DIAMOND Special R..v..n ..... SPECIAL FUNDS BUDGET 1,17fIIA!>#reetlPa#hs jrnpr FY 2008-2009 FUND DESCRIPTION: The Traffic Improvement Fund was established in FY06-07 to account for funds which have been received and designated by the City Council for Traffic Improvements. Funds will be allocated from this fund to assist with various traffic improvement projects. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES 25500 CIP Reserve - 383,330 383,330 370,769 31900 Intergvt Rev - Other Cities 382,500 280,000 34660 Traffic Mitigation Fees 100,000 - - 36100 Investment Earnings 830 15,000 16,336 20,000 TOTAL 383,330 498,330 399,666 670,769 PROFESSIONAL SERVICES 44000 Professional Svcs 80,000 Total Professional Svcs - - - 80,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 155,000 28,897 230,000 Total Capital Outlay 0 155,000 28,897 230,000 FUND BALANCE RESERVES 25500 Reserve 383,330 343,330 370,769 360,769 Total Fund Balance Res. 383,330 343,330 370,769 360,769 TOTAL 383,330 498,330 399,666. 670,769 • + •', BUDGETDISCUSSION N is 1", TOTAL RESOURCE BUDGET $670,769 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 370,769 Estimated Based on Budget 370,769 Intergvnmtl Revenue -Other Cities (31 00) Amount Budgeted: 280,000 Sale of Prop A Funds 280,000 Traffic Mitigation Fees (34660) Amount Budgeted: 0 Interest Revenue (36100) Amount Budgeted: 20,000 20,000 TOTAL EXPENDITURE BUDGET $670,769 PROFESSIONAL SERVICES 80,000 Professional Services (44000) Amount Budgeted: SR 57/60 Congestion Relief Implementation 80,000 Strategy TRANSFERS OUT 230,000 Transfer to CIP Fund (9915-49250) Amount Budgeted: 22309 Neighborhood Traffic Management Mitigations 200,000 TC-Prspctrs Rd (SS Xng & Gldn Spgs) & SS 30,000 23307 Xng (DBB & Prspctrs) FUND BALANCE RESERVES 360,769 Reserve (25500) Amount Budgeted: 360,769 un CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 FUND DESCRIPTIO;""' During FY 00-01, the State Legislature passed bill AB 2928 or Prop 42. This bill allows for the allocation of funds to Cities and Counties for the purpose of street and highway maintenance and rehabilitation. The State halted distribution of these funds in 2006 but resumed distribution in FY08-09. These funds must be expended within the fiscal year after they have been received. Therefore funds received in FY08-09 must be expended by June 30, 2010. ESTIMATED RESOURCES 25500 Appropriated Fund Balance 31735 AB2928 - Traffic Cngstn Rel 36100 Interest Revenue TOTAL FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget . Actual Adopted 241,461 438,520 17,088 697.069 442,069 10.000 442,069 17,546 5 579,588 15,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 255,000 438,000 459,615 579,588 Total Transfers Out 255,000 438,000 459,615 579,588 FUND BALANCE RESERVES I " 25500 Reserve 442,069 14,069 0 15,000 Total Fund Balance Res. 442,069 14,069 0 15,000 TOTAL 697,069 452,069 459,615 594,588 M CITY OF DIAMOND BAR Prop BUDGET DISCUSSION TOTAL RESOURCE BUDGET $594,588 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 Estimated Based on Budget 0 AB2928 -Traffic Cngstn Rel. (31865) Amount Budgeted: 579,588 Based on State Revenue Estimate (PY) 579,588 Interest Revenue Amount Budgeted: 15,000 Based on Experience 15,000 TOTAL EXPENDITURE BUDGET $594,588 TRANSFERS -OUT 579,588 Transfer Out - CIP (9915-49250) Amount Budgeted: of os Slurry Seal/Overlay - Area 5 579,588 FUND BALANCE RESERVES 15,000 Reserve (25500) Amount Budgeted: 15,000 Z ; Is- ._ s r d - L.!FY 2008-2009 U ri YP'N=; �peeial FU�TION^ Ajr Quality AIR QUALITYIMPROVEMENT D x, ..0 ,.. T'�..,..._ K ...;. ,.,.�.,..:,rr-,r,-e;':�5:?"s�T,G.a`�^�r-.:�55a�:.�'iaL�.:°�`:z°:�"�5as�""Z'sl £. '.__...:..,s��v,:4.:..�.�'a:�s.,-�"",:t�:;.8i': iw';lAf£€4�` �a�.,""��#,s`�✓.,i;2=z�.+?�-�^..%:�zx.'�:. ,�. ,�"�:-�.�.r DESCRIPTION:FUND This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. ESTIMATED RESOURCES 25500 Approp Fund Balance 31810 Pollution Reduction Fees 36100 Interest Revenue TOTAL PERSONNEL SERVICES 5098-40010 Salaries 5098-40070 City Paid Benefits 5098-40080 Retirement 5098-40083 Worker's Comp. Exp. 5098-40084 Short/Long Term Disability 5098-40085 Medicare 5098-40090 Cafeteria Benefits Total Personnel FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted 106,967 107,639 107,639 103,553 71,835 73,000 71,909 73,000 169 23,581 26,400 25,893 0 303 300 295 0 4,263 4,750 4,590 0 323 400 363 0 144 200 156 0 339 400 370 0 2,704 2,800 2,755 0 31,657 35,250 34,422 0 OPERATING EXPENDITURES 5098-42125 Telephone 206 7,167 9,890 9,031 0 9,890 5098-42315 Membership/Dues 0 5098-42330 Travel -Conferences 4,405 1,000 1,000 5098-42340 Educ & Training 7,000 6,000 6,000 0 9,890 18,778 16,890 16,031 Total Operating Exp. f PROFESSIONAL SERVICES t 0 5098-44030 Prof Svcs - Data Processing 10,200 11,000 10,200 Total Prof. Svcs. 10,200 11,000 10,200 0 CAPITAL OUTLAY 55,000 5098-46100 Auto Equipment 0 5098-46230 Computer Equip -Hardware 3,964 19,836 19,098 5098-46235 Computer Equip -Software 12,931 12,256 1,500 0 Total Capital Outlay 16,895 32,092 20,598 55,000 FUND BALANCE RESERVES 107,639 89,407 103,553 119,663 { 25500 Reserve Total Fund Balance Res. 107,639 89,407 103,553 119,663 TOTAL 185,169 184,639 184,804 184,553 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FYOB-09 TOTAL RESOURCE BUDGET $184,553 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 103,553 103,553 Estimated Based on Projections Pollution Reduction Fees (31810) Amount Budgeted: 73,00073,000 Based on history Interest Revenue Amount Budgeted: 8,000 Based on Experience 8,000 TOTAL EXPENDITURE BUDGET $184,553 PERSONNEL SERVICES Amount Budgeted: 0 T, OPERATING EXPENDITURES Amount Budgeted: 0 Telephone (42125) Membership Dues (4 2315) 2315) Amount Budgeted: 9,890 9,890 SGVCOG Travel -Conferences (42330) Amount Budgeted: 0 0 Education and Training (42340) Amount Budgeted: 0 . 0 PROFESSIONAL -SERVICES 0 Prof Svcs - Data Processing (44030) Amount Budgeted: 0 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 55,000 55,000 2 -Hybrid Vehicles - Neighborhood Imp ' FUND BALANCE Reserve (25500) RESERVES Amount Budgeted: 119,663 119,663 um s SPECIALNDS BUDGE FY 2008-2009 SB 821 FUND - Bike and Pedestrian Paths (TDA) FUND DESCRIPTION: FtlND �Yfr IE Sec�atevert�e Ff;1TT��QN� Sfref/Paths Ipi The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S13821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES 25500 CIP Reserve (149,497) (26,825) (26,825) 9,755 31880 SB821 Revenue -Current Yr 122,672 53,672 36,569 35,959 31880 SB821 Revenue -Reserves 36100 Investment Earnings 11 - TOTAL (26,825) 26,847 9,755 45,714 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 53,672 0 0 Total Transfers Out 0 53,672 0 0 FUND BALANCE RESERVES 25500 Reserved (26,825) (26,825) 9,755 45,714 Total Fund Balance Res. (26,825) (26,825) 9,755 45,714 TOTAL ov SB 821 Fund 9 BUDGET D O TOTAL RESOURCE BUDGET $45,714 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 9,755 Estimated Based on Budget 9,755 SB821 Revenue -Current Yr (31880) 35,959 Based on MTA Alloc 35,959 SB821 Revenue -Reserves (31880) 0 Base on Previous Year Unused Allocation Interest Revenue (36100) Amount Budgeted: 0 TOTAL EXPENDITURE BUDGET $45,714 TRANSFERS OUT 0 Transfer to CIP Fund (9915-49250) Amount Budgeted: FUND BALANCE RESERVES 45,714 Reserve (25500) Amount Budgeted: (reserved for project carryover) 45,714 us CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 Prop I B Transportation Fund . ........... The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (Prop 1 B) was approved by the voters in November 2006. Prop 1 B provided bond funds to Cities to fund the maintenance and improvement of local transportation facilities. This fund has been created to account for this money. ESTIMATED RESOURCES 25500 CIP Reserve 31733 Prop 113 Revenues 36100 Investment Earnings TOTAL FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted. Budget Actual Adopted - 938,840 968,389 968,389 913,324 10,000 7,822 15,000 TRANSFERS OUT 991549250 Transfer to CIP Fund 978,389 37,371 1,613,324. Total Capital Outlay 0 978,389 37,371 1,613,324 FUND BALANCE RESERVES 25500 Reserve 938,840 253,840 Total Fund Balance Res. 0 0 938,840 253,840 TOTAL 0 978,389 __.. 976,211 1,867,164 Is CITY OF DIAMOND BAR Prop I B Transportation• 1 BUDGET r 1 1 •, TOTAL RESOURCE BUDGET $1,867,164 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 938,840 Reserved for Project Carryover 938,840 Prop 1113 Revenues (31733) Amount Budgeted: 913,324 Allocation per Dept of Finance Est. 913,324 Interest Revenue (36100) Amount Budgeted: 15,000 15,000 TOTAL EXPENDITURE BUDGET $1,867,164 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 1,613,324 239o8 Arterial Slurry Seal - Zone 3 650,000 Residntl Collectors Rehab-Lycmng btwn 24loB Lmn & ECL 278,324 465,000 23208 Interconnect Links - Phase II TC-Prspctrs Rd (SSxng & Gldn Spgs) & 23307 SSxng Rd (D1313& Prospector) 220,000 FUND BALANCE RESERVES Amount Budgeted: 253,840 Reserve (25500) 253,840 Reserved for project carryover CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FU V 09. FY 2008-2009 FUN FUND DESCRIPTION: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. ESTIMATED RESOURCES 25500 Fund Balance Reserve 34555 Quimby Fees 36100 Interest Revenue TOTAL TRANSFERS OUT 9915-49250 Transfer Out - CIP Total Capital Outlay FUND BALANCE RESERVE 25600 Fund Balance Reserve FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted 19,575 222,594 222,594 410,917 197,925 1310,500 174,000 - F; nq4 6.000 14,323 12,000 222 222 10.917 422,917 1' * 0 85,640 0 0 0 85,640 410,917 337 359,094 410,917 337 TOTAL 222,594 359,094 410,917 422,917 I. K CITY OF DIAMOND BA P, l'(QUIMBI FY 2008 -2009 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES A B 1 nce $422,917 Amount Budgeted: 410,917 Approp Fun a a 410,917 Amount Budgeted: 0 0 Quimby Fees (34555) 12,000 Interest Revenue (36100) 12,000 l' TOTAL EXPENDITURE BUDGET $422,917 TRANSFERS OUT Transfers Out - C1P Fund (49250) d dgee: Amount But 85,640 25008 Syc Cyn Pk - ADA Retro Restroom Bldg 85,640 i i FUND BALANCE RESERVES Amount Budgeted: 337,277 Reserve (25500) 337,277 191 MAY41-1111 U-11, FY 2008-2009 JFUN[� TX�'E. Speo�al l�ev�nue Filf!�CTI�i� park.�m�rovernent . FUQ ':......'. i3.:. FUND DESCRIPTION: I The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan and the ADA retrofitting of Sycamore Canyon Park. ESTIMATED RESOURCES 25500 Approp Fund Balance 31815 Prop A -Safe Nghbrhd Pks TOTAL CONTRACT SERVICES 5558-45300 Contract Services Total Contract Svcs TRANSFERS OUT 9915-49001 Transfer to Gen Fund 9915-49250 Transfer to CIP Fund Total Transfers Out FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted (2,016) (2,016) (2,016) 1.206.433 1,062,895 168 01 19,600 17,792 0 19,600 17,792 0 200,634 145,705 97,585 0 986,199 915,174 70,938 0 1,186,833 1,060,879 168,523 6) 6) 6) (17,792) (17,792) L TOTAL (2,016) 1,204,417 1,060,879 168,523 192 CITY OF DIAMOND BAR PROP A SAFE D PKS FUND (123) FY 1b:119 TOTAL RESOURCE BUDGET $168,523 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 0 Estimated Based on Budget Prop A -Safe Nghbrhd Pks (31815) Amount Budgeted: 168,523 168,523 TOTAL EXPENDITURE BUDGET $168,523 TRANSFERS OUT Transfer to Gen Fund (49001) Amount Budgeted: 97,585 Youth Master Plan Implementation 78,000 Youth At Risk Program 19,585 Transfer to CIP Fiend (49250) Amount Budgeted: 70,938 ,s7o5 Sycamore Cyn Pk ADA Retrofit - Phase III 70,938 FUND BALANCE RESERVES 0 Reserve -Future Capital Imp (25500) Amount Budgeted: 193 z 1PITi' FY 2008-2009 1=�3:NCTICy�*,, <>F;ark lmprgvemenfi �.�� __. .,as..•�,rr s��....:.�,.._ r,���zr�as�.�,.,�.�_aN:.r;�..,:r�� _' u. - _ .� - _ �; _ " n?^'.. Fa w..,�. .� _ DESCRIPTION:FUND The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 Interest Revenue TOTAL PROFESSIONAL SERVICES 44300 PS - Special Studies CAPITAL EXPENDITURES 46305 Real Estate Acquisition 46410 Capital Improvement TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers Out FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted 1,957,653 1,514,522 1,514,522 619,741 84.266 80.000 53,156 40,000 90,000 90,000 - 150,000 150,000 36,650 - 0 186,650 0 150,000 527,397 838,131 658,356 50,000 527,397 838,131 658,356 50,000 FUND BALANCE RESERVES 25500 Reserve 1,514,522 479,741 909,322 459,741 Total Fund Balance Res. 1,514,522 479,741 909,322 459,741 TOTAL 2,041,919 1,594,522 1,567,678 659,741 I 194 PARK & FACILITY DEVELOP0,11 BUDGET DISCUSSION FYOB-09 TOTAL RESOURCE BUDGET $659,741 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 619,741 619,741 Estimated Based on Anticipated Exp. Interest Revenue Amount Budgeted: 40,000 40,000 Based on Experience TOTAL EXPENDITURE BUDGET $659,741 PROFESSIONAL SERVICES 0 Special Studies (44300) Amount Budgeted: CAPITAL EXPENDITURES Real Estate Acquisition (46305) Amount Budgeted: 150,000 150,000 Purchase of Industry Property Capital Improvements (4641.0) Amount Budgeted: 0 TRANSFERS OUT 50,000 Transfer to CIP Fund (49250) Amount Budgeted: Sycamore Cyn Creek Repair - Design 50,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 459,741 459,741 195 CITY DIAMOND BAJ. SPECIAL FUNDS BUDGET FY 2008-2009 • • •is C, r %=U:NC�'ICI'N� Community: Dev ie 111. ,d ... zJ:x?1 1 ..as .14. x?,,, .,,.rT sa.S n«.�6'.. `ar,!m.:. $•?2..0 :vZSw.Y:.`s"^"-'.s"'a.4""w. "_' s*9'i � t:+4 ar ..."'.i: �.vdi Xs�'Y . ..,' ,.. , .,M FUND DESCRIPTI • The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. ESTIMATED RESOURCES 25500 Approp Fund Balance 31630 CDBG Revenue -Carry Over 31630 CDBG Revenue TOTAL PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40020 Over -time Wages XXXX-40070 City Paid Benefits XXXX-40080 Retirement XXXX-40083Workees Comp. Exp. XXXX-40084 Short/Long Term Disability XXXX-40085 Medicare XXXX-40090 Benefit Allotment Total Personnel SUPPLIES FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted (121,346) (61,210) (61,210) 0 121,346 61,210 61,210 0 195,602 411,565 511,058 497,223 195,602 411,565 511,058 497,223 22,577 27,250 21,617 27,950 665 500 343 500 385 510 333 510 2,825 4,890 2,625 4,960 386 460 364 470 96 170 92 170 337 410 310 420 3,935 5,000 3,514 5,140 31,206 39,190 29,198 40,120 5215-41200 Operating Supplies 1,400 3,928 700 2,412 Total Supplies 1,400 3,928 700 2,412 OPERATING EXPENDITURES 5215-42115 Advertising 0 500 636 650 5215-42355 Contributions -Com Groups 27,443 27,111 26,850 26,702 Total Operating Exp. 27,443 27,611 27,486 27,352 PROFESSIONAL SERVICES 5215-44000 Professional Services 174,969 160,215 136,218 169,123 Total Prof. Svcs. 174,969 160,215 136,218 169,123 TRANSFERS OUT 9915-49001 Transfer to Gen Fd 0 9915-49250 Transfer to CIP Fund 21,794 241,831 317,456 258,216 Total Transfers Out 21,794 241,831 317,456 258,216 RESERVES 31830 CDBG Resources (61,210) (61,210) 0 (61,210) (61,210) 0 0 TOTAL 195,602 411,565 511,058 497,223 •W CITY OF MKIITIUA�,J, C CDBG Fund (125) BUDGET DISCUSSION �TOTAL RESOURCE BUDGE $497,23 [ E~..~----'--_ OURCES Appropriated -d Fmmd Balance ��� �� em�Amount ! - W | | ' 0 CDBG Rovemum-Car�yOver (31muu) Amount Budgeted: School Area Curb Ramp Installation | | Prior Year FB CDBG Reve e (31630) Amount Budgeted: 497,223 497,223 Based on CDC awarded amount TOTAL EXPENDITURE BUDGET PERSONNEL SEFV'IEES Amount Budgeted: 40,120 Director'(D96906-08) 0.05 FT 9,090| ~— --' Senior/�countantyDyueu6-uu/ D.1O FT 10,740O Senior Program: ComSvca -�oord.natorA]9OSU4-UU) 0.31 FT 20,290 SUPPLIES erating Supplies (41200) Amount Budgeted: 2,412 ` ^ <�hxSenior Progmonm(]Bb9U4-U8) �,.^ OPERATIN XPENDITURES 650 Advertising (42115) Amount Budgeted: Public Hearing Notices (D96906-08) 650 Contributions -Com Grou ps(42355) Amount Budgeted: 26,702 YMCA Childcare & Day Camp (600873-08) ` 2 6, 7 -0 2 � | PROFESSIONAL SERVICES Amount Budgeted: 169,123 Professional Services (44000) / | GnniorPrognamLiabUhyinourennaPremiunns-` ) 4,000 \ | ContnaotAdhnin-OCho&Ansoc \ Contract 15'123 Home Improvement Loan Pgnn(GOO503~U8) 150,000 197 I CITY OF DIAMOND BAR D '.i;Fund BUDGET DISCUSSION } 08 _0 9 Page 2 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 258,216 2600s Curb Ramp Installation -Armstrong Area 121,608 25008 Sycamore Cyn Park ADA Retro - Phase IV Design 121,608 259os DBC - ADA Restroom Doors 15,000 FUND BALANCE RESERVES CDBG Resources Amount Budgeted: 0 tO{ � T ii % 9 i SPECIAL FUNDS BUDGET FY 2008- 2009 CITIZENS OPTION O .PUBLIC SAFETY FUND DESCRIPTION: ;FtTN1� TYPE: �p���ai F��yer�laa FUNCTl4}. P0lic Safe f3' The City normally receives a State COPS grant, however this FY it has been suspended. The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to Project Sister, and transfer to the General Fund to partially fund the City's contracted Law Enforcement Technician. ESTIMATED RESOURCES 31855 Public Safety Grant - State j 36100 Interest Revenue 25500 Fund Balance Reserve TOTAL OPERATING EXPENDITURES 4411-42200 Equipment Maintenance Total Operating Exp. PROFESSIONAL SERVICES 4411-44000 Professional Svcs Total Professional Svcs CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted 116,241 117,000 115,773 8,524 6,000 6,656 500 174,611 113,244 113,244 36,467 670 1,000 1,321 0 670 1,000 1,321 0 4,400 6,900 4,600 6,900 4,400 6,900 4,600 6,900 762 0 762 0 0 0 TRANSFER -OUT 9915-49001 Transfer Out -General Fund 180,300 194,450 154,450 30,000 180,300 194,450 154,450 30,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 113,244 33,894 75,302 67 113,244 33,894 75,302 67 TOTAL 299,376 236,244 235,673 36,967 CITY OF DIAMOND BA COPS Fund (126) BUDGET DISCUSSION FY08-09 I Fund Balance Reserve Amount Budgeted: 36,467 Projected Year End Estimates 36,467 - TOTAL EXPENDITURE BUDGET $36,967 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: 0 0 Education & Training (42340) Amount Budgeted: 0 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,500 6,900 Project Sister At Risk Youth Counseling 4,400 CAPITAL OUTLAY 0 Mise Equipment (46250) Amount Budgeted: I11 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 SUPPLIES 500 O 4411-41200 OperatingSuppUae v Total Supplies v ~~~ - PROFESSIONAL SERVICES 4411-44010 Prof Svcs -Auditing Total Pro��ssimnalSvcs o " , CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay 9915'49001 Transfer -out -General Fund Total Transfer Out 7,990 50,000 50,000 7,990 50,000 0 50,000 FUND BALANCE RESERVE 338 25500 Fund Balance Reserve 338 r, 308 120 332,586 TOTAL 346,496 358,506 357,126 382,506 ME FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budqet Actual Adopted ESTIMATED RESOURCES 4,084 31852 Asset Forfeiture Revenue 15.3O8 2O.0OU 1453G . �0U0U . 36100 (�eneo` Revenue 25500 �undBa\onoeRoaume 331,188 338506 338,506 362506 TOTAL u«o 357,126 382,506 SUPPLIES 500 O 4411-41200 OperatingSuppUae v Total Supplies v ~~~ - PROFESSIONAL SERVICES 4411-44010 Prof Svcs -Auditing Total Pro��ssimnalSvcs o " , CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay 9915'49001 Transfer -out -General Fund Total Transfer Out 7,990 50,000 50,000 7,990 50,000 0 50,000 FUND BALANCE RESERVE 338 25500 Fund Balance Reserve 338 r, 308 120 332,586 TOTAL 346,496 358,506 357,126 382,506 ME CITY OF DIAMOND BAR BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET $382,506 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 362,506 Estimated Based on Projected 362,506 Interest Revenue (36100) Amount Budgeted: 20,000 Based on History 20,000 TOTAL EXPENDITURE BUDGET $382,506 SUPPLIES Operating Supplies (41200) Amount Budgeted: 0 PROFESSIONAL SVCS Prof Svcs -Auditing (44010) Amount Budgeted: 0 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 50,000 50,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 332,506 332,506 202 CITY FY 2008-2009 ��BUDGET SPECIAL Fi1ND'�YP�; Spectat Revenue F'IJ�ICT"I�N,,. Pub��c safety CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION: During FY1999-2001, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY2006-07 FY 2007.08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES _ 31857 CA Law Enf Equip Pgm 3,000 3,311 4,000 36100 Interest Revenue 3,500 2 75,088 77,456 77,456 80,106 5500 Fund Balance Reserve TOTAL 78,588 80,456 80,767 84,106 CONTRACT SERVICES - 45401 CS -Sheriff Department 0 0 0 0 CAPITAL OUTLAY 4411-46250 Misc Equipment 1,132 78,688 661 84,106 1,132 78,688 661 84,106 Total Capital Outlay FUND BALANCE RESERVE 1,768 80,106 0 25500 Fund Balance Reserve 77,456 77,456 1,768 80,106 0 TOTAL 78,588 80,456 80,767 84,106 CITY OF DIAMOND BAR BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET $84,106 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 80,106 Estimated Based on Budget 80,106 CA Law Enf Equip Pgrn Amount Budgeted: 0 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 84,106 High Technology Equipment Requested by Sheriffs Dept. 84,106 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 0 204 FY 2008-2009 00'1 x FUNd TYI'EF 5peb(aT revenue 1=UNCTION� `Landsca e SPIN FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES i 60,920 16,368 16,368 14,477 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment 259,051 265,215 260,638 265,215 36100 Interest Revenue 1,519 1,000 676 200 23,745 39001 Transfer in - General Fund 321,490 282,583' 277,682 303,637 TOTAL PERSONNEL SERVICES 5538-40010 Salaries 5538-40020 Over -time Wages 5538-40070. City Paid Benefits 5538-40080 Retirement 5538-40083 Worker's Comp. Exp. 5538-40084 Short/Long Term Disability 5538-40085 Medicare 5538-40090 Cafeteria Benefits Total Personnel Water OPERATING EXPENDITURES 5538-42115 Advertising 5538-42126 Utilities 5538-42210 Maint. of Grounds/Bldgs Total Operating Exp. PROFESSIONAL SERVICES 5538-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5538-45500 Contract Services Total Contract Svcs. (343) 15 0 (60) 0 (2) (5) 4 0 (391) 0 0 0 1,000 163,937 165,000 29.812 14,000 93,749 180,000 2,855 104,548 13,562 120,965 1,500 165,000 14,000 180,500 1,716 7,300 6,675 4,000 1,716 7,300 6,675 4,000 110,048 113,135 104,158 119,137 110,048 113,135 104,158 119,137 FUND BALANCE RESERVES 16,368 (17,852) 45,884 0 25500 Reserve - Future Capital Imp 16,368 (17,852) 45,884 0 Total Fund Balance Res. TOTAL 321,490 282,583 277,682 303,637 9f15 CITY OF DIAMOND BAR it LLAD 38 (138) BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET $303,637 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 14,477 Anticipated Fund Balance 14,477 Prop Tx -Sp Assessment (30300) Amount Budgeted: 265,215 265,215 Interest Revenue Amount Budgeted: 200 Based on Experience 200 Transfer In - General Fd (39001) Amount Budgeted: 23,745 To Cover Deficit - to be repaid to Gen Fd 23,745 TOTAL EXPENDITURE BUDGET $303,637 PERSONNEL SERVICES Amount Budgeted: 0 District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 1,500 Annual Updates and Public Hearing Notices 1,500 Utilities (42126) Amount Budgeted: 165,000 Water 158,000 Edison 7,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 149000 As -needed Maintenance 14,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,000 Assessment Engineer 4,000 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 119,137 Contract Maintenance (Excel) 3.1 % CPI 113,137 Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy 1,000 Maint. of New Area: Prospectors at Sunset Xing 5,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 0 NN CITY OF DIAMOND BAR FUNDSSPECIAL BUDGET FY 2008-2009 LANDSCAPE >> FUND Du FD TAPE Speo�r Ren�t� EI:�NCTlbiwl: Landscape. ;::: 13;3 The City is responsible for the operations of the LLAD #39. This district was setup in accordance f with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment 36100 Interest Revenue 39001 Transfer In - General Fd 3,000 TOTAL PERSONNEL SERVICES 5539-40010 Salaries 5539-40020 Over -Time Wages 5539-40070 City Paid Benefits 5539-40080 Retirement 5539-40083 Worker's Comp. Exp. 5539-40084 Short/Long Term Disability 5539-40085 Medicare 5539-40090 Benefit Allotment Total Personnel OPERATING EXPENDITURES 5539-42110 Printing 5539-42115 Advertising 5539-42126 Utilities 5539-42210 Maint. of Grounds/Bldgs Total Operating Exp. PROFESSIONAL SERVICES 5539-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5539-45500 Contract Services 5539-45519 Weed Abatement Total Contract Svcs. CAPITAL OUTLAY 5539-46250 Misc.Equipment Total Capital Outlay FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted 117,561 55,824 55,824 10,974 162,016 164,190 161,525 164,190 4,446 3,000 1,534 1,500 en '3n7 (343) 15 0 (60) 0 (2) (5) 4 (391) 0 0 0 0 57,283 24,597 81,880 1,717 1,717 144,993 144,993 FUND BALANCE RESERVES 55 25500 Reserve - Future Capital Imp 55 Total Fund Balance Res. 1,000 3,333 1,500 66,500 41,326 66,500 10,000 5,783 10,000 77,500 50,442 78,000 7,775 7,775 135,142 15,000 150,142 6,675 4,475 4,475 123,938 139,331 26.730 14,25 150 1 0 3,500 0 0 3,500 0 0 (15,903) 11 (15,903) 11 M. I L TOTAL 284,023 223,014 218,883 236,061 M CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET $236,061 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 10,974 Estimated Based on Projections 10,974 Prop Tx -Sp Assessment (30300) Amount Budgeted: 164,190 164,190 Interest Revenue Amount Budgeted: 1,500 Based on Experience 1,500 Transfer In - General Fd (39001) Amount Budgeted: 59,397 To Cover Deficit - to be repaid to Gen Fd 59,397 TOTAL EXPENDITURE BUDGET $236,061 PERSONNEL SERVICES Amount Budgeted: 0 District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 1,500 Annual Updates and Public Hearing Notices 1,500 Utilities (42126) Amount Budgeted: 66,500 Water 62,000 Edison 4,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 10,000 As -needed Maintenance 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,475 Assessment Engineer 4,475 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 139,331 Contract Maint - Excel (3.1% CPI) 139,331 Weed Abatement (45519) Amount Budgeted: 14,255 Weed Abatement 14,255 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 0 208 - FY 00:- 00• LANDSCAPE MAINTENANCE - DIST. #41 FUND D FUl<lp.' SPE` Special Revenue FU CT(ON Lani, scope 141:..::...:. I The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment i 36100 Interest Revenue TOTAL PERSONNEL SERVICES 5541-40010 Salaries 5541-40020 Over -time Wages 5541-40070 City Paid Benefits 5541-40080 Retirement 5541-40083 Worker's Comp. Exp. 5541-40084 Short/Long Term Disability 5541-40085 Medicare 5541-40090 Cafeteria Benefits Total Personnel FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted 95,894 75,308 75,308 56,757 120,315 122,157 121,398 122,157 3.891 3,000 3,044 2,500 100 (344) 15 0 (60) 0 (2) (5) 4 (392) 0 U u OPERATING EXPENDITURES 0 1,000 3,324 1,500 5541-42115 Advertising 77,385 77,000 38,959 77,000 5541-42126 Utilities 5541-42210 Maint. of Grounds/Bldgs 4,805 10,000 8,275 10,000 88,500 Total Operating Exp. 82,190 88,000 50,558 67,404 PROFESSIONAL SERVICES 5541-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5541-45500 Contract Services 5541-45519 CS-Weed/Pest Abatement Total Contract Svcs. CAPITAL OUTLAY 5541-46250 Misc Equipment Total Capital Outlay 1,717 7,775 6,675 4,475 1,717 7,775 6,675 4,475 50,068 48,232 44,822 49,727 11,209 15,000 18,112 17,677 61,277 63,232 62,934 67,404 0 3,500 0 0 3,500 0 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 75,308 37,958 79,583 21,035 Total Fund Balance Res. 75,308 37,958 79,583 21,035 TOTAL 220,100 200,465 199,750 181,414 209 v mff w Iry Xt - wm LLAD 41 (141) BUDGET DISCUSSION FY08-09 TOTAL RESOURCE BUDGET $181,414 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 56,757 56,757 Prop Tx -Sp Assessment (30300) Amount Budgeted: 122,157 122,157 Interest Revenue Amount Budgeted: 2,500 Based on Experience 2,500 TOTAL EXPENDITURE BUDGET $181,414 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42116) Amount Budgeted: 1,500 Annual Updates and Public Hearing Notices 1,500 Utilities (42126) Amount Budgeted: 77,000 Water 75,000 Edison 2,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 10,000 As -needed Maintenance 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,475 Assessment Engineer 4,475 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 49,727 Contract Maintenance: Excel Landscape Maint ( 3.1 % CPI) 49,727 CS-Weed/Pest Abatement (45519) Amount Budgeted: 17,677 L.A. County Ag 17,677 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 21,035 21,035 210 CAPITAL PROJECTS ►Tial W 0 w (L Z 2 w 0 zS 06 M c) w LL ::;. 02 (L CL 0 ��M CL 0 0 cli N 00 00 O C� LO 0 (D fl T 00 ct CL LL CD CD CL 0 0 CL 0 0 m M cli (D 00 (D 0 g g N 0 00 CO3 CS 24 a C� Ct CL q Ct ii 00to 0 0 CI1-. J C'4 0 CO (D (D M M O M,CL 0 E m m > Al a. m -6 U) .r- 0 >CU .2 -2 (OD Oft < W L) 0) CF) w w 0000 AD . 't (D M'It N � 'Cot CL U) 0 0 0 0 C� CL C3 C) 2 co 00 CD 0 ct C� 9 co 0 co 0 co Lq m 0000 00 0000 C� CD. 0. 0- C> 0 00 0 in In 0 0 0 CD CD C a c O ct CL R r I U) (n — Q. OtE U) of wo M, ul tr 00 ct CL LL CD CD CL 0 0 CL 0 0 m M cli (D 00 (D 0 g g N 0 00 CO3 CS 24 a C� Ct CL q Ct ii 00to 0 0 CI1-. J C'4 0 CO (D (D M M O M,CL 0 E m m > Al a. m -6 U) .r- 0 >CU .2 -2 (OD Oft < W L) 0) CF) w w 0000 AD . 't (D M'It N � 'Cot CL U) 0 0 0 0 C� CL C3 C) 2 co 00 CD 0 ct C� 9 co 0 co 0 co C11 0000 00 0000 C� CD. 0. 0- C> 0 00 OO !g 6 w U) 0 N0 C'4 tto CL D 10 Mw M, O 9 co is cd '0 CL.Rl E � :R CIL Waci m 00 E U) 2 '- EL Z0 E �D 0 U, 0'. 0 -6 -> a@ w I.- cn ai LO M m a U) 1A CL w M=Xm a >, .Fm CL 0 EE U) 0 cu I U) (n — Q. OtE U) of M, j2 0 a) 0 E a -E , 16 m = . 12 12 0 C M E �0 cn ca z ro M to to - 0 ED 0 0 02 co C', N co W m co 10 :�C4 cq N N Cq 212 vi O CL :3 U. U 0 a) LO O co 00 0 w do) 0 0 D '0 O w Co E O W O2 2: :1 C, 0 0 0 0 a :)00 0 C140C14 3 0 0 C. a CD -It 0 CQ N co t: CL ro ca C 0 S E O1 U) 6:2 T 9 C) ca "D p 0 tct => 0 0) o 2 E .0 2 < aroi *E j— LL 0E ,(L p a a a a w J > m 2 (.) a) CL poem p 0 O>Z� E 0 E 5 E 0 E5E < 0 M M M M 0 , > U')U), (n0� m rl co 01 CD to m to to to N 04 C.4 04 N O C, a 0 C) ct Ct C 1: I LL 0 0 0 31 CL CL 0 0 Z O.z uj ao LU (CL U. >0 I iI l .j CD C, C, CL CL trk 0 C4 0 cli CL a 00 CD .0 Lf) 0 to 0 ci 0 dn (D6�zc; Iato 040 .0 CD Lr) — CIA 0) O cm .M rL .2 "6 w UL), p U) t 2 o r 0 E 2 > (>D CL C 2 LCL DL > E.g E 1. 9 r- c' r0 a co E 0 0 M 12 a) -1 C-1 100 ME (C, C) O N n n iq R om 00000 CDO0000 oO WRO 0 I�r 0 0 0 C,L L CL R c� ck cL cL cL at LR m :L w aL R cL 8 6 N m a n m o cl) In o o cn cl) I- o o r-- Lo w m r-- o o (Ij co r- m to -N mi. r' CITY / _..€O.. !'y i J•h f ,V f•F;& dip /fl",. iii SPECIAL FUNDSBUDGET FY 2008-2009 DESCRIPTION:REM FUND FUND TYPE: Capital Project FUNCTION: Capital Project FUND #: 250 This fund was created to account fot the City capital improvement projects which are not required to be accounted in independent funds. The revenues in this fund will generally come from transfer -in from other funds and have been indentified for specific capital projects. ESTIMATED RESOURCES 25500 Appropriated Fund Balance 31330 MTA - Call for Projects 31333 Tr Mgt System Rev -County 31635 Federal Grants 31663 Hazard Elmin Safety Rev 31835 Sect 117 - 2004 Fed Approp 31815 Prop A - Safe Parks 31817 Prop 12 Revenue 31818 Prop 40 Revenue 31819 Rivers & Mtns Cons Grt 31820 Land & Conservation Grant 31821 Recreation Trails Grant 31840 STPL Revenue 31883 Hazard Elimination Pgm 31951 Misc Park Grants 34550 Developer Fees 39001 Transfer in - General Fd 39111 Transfer in - Gax Tax 39112 Transfer in - Prop A Trn 39113 Transfer in - Prop C Transit 39114 Transfer in - TEA 39116 Transfer in - Traf Imp Fund 39117 Transfer in - Prop 42 39119 Transfer in - TDA 39120 Transfer in - Prop 1 B 39122 Transfer in - Quimby 39123 Transfer in - Prop A - SPks 39124 Transfer in - Park Developmt 39125 Transfer in - CDBG TOTAL CAPITAL OUTLAY 5510-46411 Street Improvements 5510-46412 Traffic Mgt Improvements 5310-46415 Park & Rec Improvements 5510-46416 Landscape & Irrigation Imp 5310-46420 Misc. Capital Improvements 5510-46420 Misc. Capital Improvements Total Capital Outlay FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Original Budget Actual Adopted (655,320) (1,741,343) (1,741,343) - 69,047 - 1,004,100 85,640 0 90,000 915,174 70,938 155,770 498,977 658,356 50,000 6,830 220,000 317,456 258,216 3,603,593 521,636 3,910,653 7,197,148 5,344,936 9,880,367 42,710 7,197,148 138,997 436,062 421,000 157,814 83,019 - 125,511 140,000 136,000 136,000 304,020 33,170 304,020 90,000 220,000 220,000 5,000 5,000 250,000 250,000 855,623 2,838,442 1,667,368 1,074,608 257,715 183,000 144,885 90,000 90,000 39,230 695,605 1,792,400 869,424 705,000 1,066,605 768,000 12,340 1,372,000 155,000 28,897 230,000 255,000 438,000 459,615 579,588 53,672 2,392,108 978,389 37,371 1,613,324 869,292 3,803,000 1,004,100 85,640 0 986,199 915,174 70,938 527,397 498,977 658,356 50,000 21,794 241,831 317,456 258,216 3,603,593 9,695,285 3,910,653 7,197,148 2,392,108 4,130,539 2,241,015 3,122,020 869,292 3,803,000 1,004,100 2,150,000 2,001,006 1,469,328 360,532 941,020 21,486 387,500 472,473 15,260 90,000 176,211 45,784 17,560 984,108 5,344,936 9,880,367 4,271,891 7,197,148 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp (1,741,343) (361,238) 0 Total Fund Balance Res. (1,741,343) 0 (361,238) 0 TOTAL 3,603,593 9,880,367 3,910,653 7,197,148 S 2.14 t. ESTIMATED RESOURCES 4ppnopFund Balance Amount Budgeted: O ' ' Traffic Management Projects O Prop 12 Revenue (31817) Amount Budgeted: 200,000 157,814 Parks Grant — - 157,814 1,372,000 Land & Wtr Consrvtn Grant (31820) Amount Budgeted: 872,000 136,000 N>iac|mpnovnmontu 500,000 Recreation Trails Grant (31821) Amount Budgeted: 304,020 Traffic Management Projects | 230,000 Hazard Elimination Sfty Prgm (31883) Amount Budgeted: 220,000 Traffic Management Improvements 220,000 Developer Fees (34550) Amount Budgeted: 250,000 Traffic Management Improvements 250,000 Transfers In - Genir—alFund (39001) Amount Budgeted: 685,000 Street Improvements Amount Budgeted: 652,108 85,640 Traffic Management Improvements 260,000 Transfers "'' Safe '`~^~^ '~`----' Amount Bud- Landscape & Irrigation Impr 162,500 Transfers In - Gas Tax (39111) Amount Budgeted: 90,000 Street Improvements 90,000 | . ��� Budgeted: TVn�on ' ' Traffic Management Projects 505,000 Miscellaneous Improvements 200,000 | ` Transfers `"-~^"EAr~'^-/ — - 1,372,000 Street improvement Projects 872,000 N>iac|mpnovnmontu 500,000 Transfer In - Traffic improvement Fd (39116) Amount Budgeted: 230,000 Traffic Management Projects | 230,000 ` . ..~.~^~.s.^ Prop _`_.' ' Amount Budgeted: 579,588 579,588�m�|mp��mo�pmi�� Transfer In - Prop I B (39120) Amount Budgeted: 1,613,324 Street Improvement Projects 928,324 Traffic Management Projects 685,000 Transfers In - Quimby (39122) Amount Budgeted: 85,640 Park & Rec Improvements 85,640 Transfers "'' Safe '`~^~^ '~`----' Amount Bud- ( L� Park &Reo Improvements70,938 i Park &RnnImprovements \, ^".~~~ ` Miao|mpmv m�� " 215 CITY O ' DIAMOND CAPITAL 1 BUDGET DISCUSSION FY08-09 .g - Transfers In - CDBG (39125) Amount Budgeted: 258,216 Park & Rec Improvements 136,608 Misc Improvements 121,608 TOTAL EXPENDITURE BUDGET $7,197,148 CAPITAL OUTLAY 2,150,000 Street Improvements (5510-46411) Amount Budgeted: 3,122,020 91409 Slurry Seal/Overlay - Area 5 900,000 239o9 Arterial Slurry Seal - Zone 3 650,000 241oe Residntl Collectors Rehab-Lycmng btwn Lmn & ECL 600,000 24308 Chino Hills Parkway Rehab 972,020 Traffic Mgt Improvements (5510-46412) Amount Budgeted: 2,150,000 14699 Brea Cyn Cutoff @ SB 57 On/Off Ramp 250,000 22309 Neighborhood Traffic Mgt Mitigations 200,000 23208 Interconnect Links - Phase 11 1,015,000 TC-Prspctrs (SS Xng & Gldn Spgs) & SS 304,020 23307 Xng (DBB & Pspctrs) 500,000 248o8 CCN Cameras - Traffic Signal Mgt 105,000 25609 TS - Battery Backup Syst @ 5 Critical Intersections 80,000 Park & Rec Improvements (5310-46415) Amount Budgeted: 941,020 25709 Sycamore Cyn Creek Repair- Design 50,000 25008 Sycamore Cyn Pk - ADA Retro Restroom Bldg. 300,000 25108 Sycamore Cyn Pk - Trail Phase III (Middle Section) 272,000 25208 Sycamore Cyn Pk - Trail Phase IV (Rio Lobos) 304,020 25909 DBC ADA Retrofit Restroom Doors 15,000 1 Misc Improvements Amount Budgeted: 984,108 26009 School Area Curb Ramp Installation 121,608 2r,Qa Grand Ave Beautification-Montefino to ECL 550,000 25308 Median Imp in Front of K -Mart Center 50,000 259o9 DB Clock - Design, Install & Landscaping 62,500 26109 Medians - Pathfinder btwn SR57 & BCR 200,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 N. 217 CITY OF DIAMOND TYPF Inle�rral sve SPECIAL FUNDS BUDGET F: INItj$ltr..an.c FY 2008-2009 SELF INSURANCE FUND This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. OTHER EXPENDITURES 4081-47200 Insurance Expenditures FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 4081-47210 Insurance Deposits Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 1,210,475 1,103,898 1,103,898 1,025,011 36100 Interest Revenue 63,838 61,000 56,218 60,000 39001 Transfer in - General Fund 200,000 150,000 150,000 231,700 TOTAL 1,474,313 1,314,898 1,310,116 1,316,711 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 225,008 210,000 285,105 231,700 4081-47210 Insurance Deposits 99,200 133,281 4081-47221 Insured Losses Total Other Exp. 225,008 309,200 285,105 364,981 FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,249,305 1,005,698 1,025,011 951,730 Total Fund Balance Res. 1,249,305 1,005,698 1,025,011 951,730 TOTAL 1,474,313 1,314,898 1,310,116 1,316,711 A-0 BUDGET DISCUSSION 00•; TOTAL RESOURCE BUDGET $1,316,711 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,025,011 Estimated Based on Projections 1,025,011 Interest Revenue (36100) Amount Budgeted: 60,000 Based on history 60,000 Transfer In - General Fund (39001) Amount Budgeted: 231,700 231,700 TOTAL EXPENDITURE BUDGET $1,316,711 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 231,700 231,700 Insurance Deposits (47210) Amount Budgeted: 133,281 133,281 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 951,730 951,730 71 Q CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2008-2009 EQUIPMENT REPLACEMENT FUND (VEHICLES) �>Mr, sr>.�;r.�re �>.sa_��• .a......,-�;ra��r _':�z�:M->:r,., _. �� �, ,....:H- xra.��'-�s�. �-^� .. _ . _.- � - .-,�...�. .. FUND DESCRIPTI This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES 23,341 18,150 20,800 19,400 25500 Restricted Fund Balance - 66,132 66,132 41,238 25500 Unrestricted Fund Balance 255,122 191,741 191,741 222,382 36100 Investment Revenue 7,760 10,000 8,397 10,000 39001 Transfer in - General Fd 23,342 18,150 18,150 19,400 TOTAL 286,224 286,023 284,420 293,020 OPERATING EXPENSE 4090-42215 Depreciation Expense 23,341 18,150 20,800 19,400 23,341 18,150 20,800 19,400 CAPITAL OUTLAY 4090-46100 Auto Equipment 5,010 0 0 0 5,010 0 0 0 FUND BALANCE RESERVE 25500 Restricted Fund Balance 0 47,982 41,238 21,838 25500 Unrestricted Fund Balance 257,873 219,891 222,382 251,782 Total Fund Balance Res. 257,873 267,873 263,620 273,620 TOTAL 286,224 286,023 284,420 293,020 220 CITY OF DIAMOND A VEHICLE EQUIPMENT REPLACEMENT I FY 2008-2009 TOTAL RESOURCE BUDGET $293,020 ESTIMATED RESOURCES Restricted Fund Balance (25500) Amount Budgeted: 41,238 Book Value of Equipment 41,238 Unrestricted Fund Balance (25500) Amount Budgeted: 222,382 [ Estimated Based on Projections 222°382 Interest Revenue (36100) Amount Budgeted: 10,000 Based on History 10,000 Transfer In -General Fd (39001) 19,400 19,400 TOTAL EXPENDITURE BUDGET $293,020 OPERATING EXPENDITURES Depreciation Expense (4090-42215) Amount Budgeted: 19,400 19,400 CAPITAL OUTLAY 0 Auto Equipment (46100) Amount Budgeted: FUND BALANCE RESERVES 21,838 Restricted Fund Balance (25500) Amount Budgeted: Year End Book Value of Equipment 21,838 Unrestricted Fund Balance (25500) Amount Budgeted: 251,782 Based on Budget 251,782 221 Po OF j SPECIAL FUNDS BUDGET FY 2008-2009 FUND DESCRIPTION: This fund has been established to assist the City in funding and anticipating various computer related equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. OPERATING EXPENDITURES 4090-42205 Computer Equip-Maint 0 4090-42215 Depreciation - Expense 987 5,000 12,375 Total Operating Exp 987 5,000 0 12,375 CAPITAL OUTLAY 46230 Computer Equip -Hardware 25,000 22,857 51,000 46235 Computer Equip -Software 15,000 Total Capital Outlay 0 25,000 22,857 66,000 FUND BALANCE RESERVE 25500 Fund Balance Reserves 196,030 347,480 356,005 449,130 Total Fund Balance Res. 196,030 347,480 356,005 449,130 TOTAL 197,017 377,480 378,862 527,505 222 FY2006-07 FY 2007-08 FY 2007-08 FY 2008-09 Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES 36100 Investment Revenue 4,306 7,000 8,382 12,000 39001 Transfer in - General Fund 100,000 174,450 174,450 159,500 25500 Fund Balance Reserves 92,711 196,030 196,030 356,005 TOTAL 197,017 377,480 378,862 527,505 OPERATING EXPENDITURES 4090-42205 Computer Equip-Maint 0 4090-42215 Depreciation - Expense 987 5,000 12,375 Total Operating Exp 987 5,000 0 12,375 CAPITAL OUTLAY 46230 Computer Equip -Hardware 25,000 22,857 51,000 46235 Computer Equip -Software 15,000 Total Capital Outlay 0 25,000 22,857 66,000 FUND BALANCE RESERVE 25500 Fund Balance Reserves 196,030 347,480 356,005 449,130 Total Fund Balance Res. 196,030 347,480 356,005 449,130 TOTAL 197,017 377,480 378,862 527,505 222 CITY 1'i DIAMOND .;A BUDGET DISCUSSION 0i -09 TOTAL RESOURCE BUDGET $527,505 ESTIMATED RESOURCES Interest Revenue (36100) Amount Budgeted: 12,000 12,000 Transfer In - General Fund (39001) Amount Budgeted: 159,500 Hardware PC Scheduled Replacement (5yr life cycle) 25,000 Servers (5 yr life cycle) 50,000 Network Gear (7 yr life cycle) 13,000 Printers (5 yr life cycle) 3,000 Laptops (4 yr life cycle) 7,000 Telephone Equipment (12 years) 5,000 Copiers (12 years) 6,000 Software Microsoft Office for PC Replacment (5 year) 8,000 Finance System (15 year life) 20,000 Park & recreation Systems (15 Year life) 5,500 Development Services System (15 year life) 17,000 'Life Cyles are estimates, and actual replacement will vary based on the need of the City. Fund Balance Reserves Amount Budgeted: 356,005 Fund Balance Reserves 356,005 TOTAL EXPENDITURE BUDGET $527,505 OPERATING EXPENDITURES Computer Equipment Maint (42205) Amount Budgeted: o Depreciation Exp (42215) Amount Budgeted: 12,375 New Hardware (assumed .75 year) 9,375 New Software (assumed .75 year) 3,000 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 51,000 Printers - CH & DBC 4,000 Workstation Refresh - Citywide (1/2) 47,000 ewO CITY OF DIAMOND BAR js ;' •' I ; I �� ■� t �t ��, Page 2 Computer Equip -Software (46235) Amount Budgeted: 15,000 MS Office Refresh - Citywide (1/2) . 15,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 449,130 Fund Balance Reserves 449,130 224 41" A *W— -wYLA-'-t-'IOT*l , 4. � A LU` U 225 Interest Rate Cost Comparison on Lease Revenue Bond (Actuals), �� Capped and (Fiscal Year 2007-08) �����������K����������� �~~— C�utstamdWng Balance $ 13,025,000 Actual - Variable Rate Fixed Rate-@ Issuance Date intere t Rate Interest Paid —interest Rate interest 3.90% 44,497.09 5.00% 57,095.89 ""^="' 07/31/07 4.14%42,851.26. 50O96 . 51J�315 08/31/07 3.5896 39.753.03 5.00Y6 55.311.64 417Y6 UQ/3O/O7 . 4O1G55Q . . 5UOY6 ' 65'311.64 10/31/07 3.5296 S 37,683.295 .80Y6 53 .52753,527.40O 11/30/07 3.7596 40'10273 5.00% 53.527.40 12/31/07 3.54Y6 40.480.98 5.00Y6 57'095.89 01/31/08 3.40% 36.448.60 5.0096 53.527.40 02/28/08 3.18% 31.779.58 5.0096 49'958.90 03/31/08 2.03Y6 23.167.42 5.00Y6 57.085.80 04/30/08- 2.54% 26.334.70 5.0096 51.743.15 05/31/09 2.0596 22,651.40 5.0096 55.311.64 $431.915.70 $651,250.00 Fees Related toVariable F{6tg: N6� Amnorbzs�on/Bond F�ataCap SO'5OO.00 l�enmmrbo�ngAgent Fees 1O.3O3.G8 � N/A N/A Trustee Fees OOO . N/A Letter of{�rad�Fees 25.327.00 N/A Refund l� (G2.4O7.O3) Bond Rating Fees 3,000.00 NA\ N/A Lease Revenue Bonde- BC - 4.000.00 onFo� Renegotiation O .OU /A N/A $651,250.00 $484,639.41 Bond Interest & Fees Saving \nFYO7-U8 $."".°.".., Bond interest & Fees Saving NFYOG-OO v60.=4'.59 Bond Interest & Fees Saving inFYO4-O5 $173,778.00 $505,519.00 Bond Interest & Fees Saving in FY03-04 Total Reserves: $906,155.18 Note: There was nosaving on bond interest and fees inFYU6'07due tothe actual cost ot variable rate was $32'413.87higher incomparison tothe fixedrate. 997 LIMIT 999 RESOLUTION NO. 2008 - 18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2008- 2009 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE WHEREAS, Article XIII B of the Constitution of the State of California (enacted with the passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990), provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the non-residential assessed valuation or the percentage change in the California Per Capita Income and population except as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting.' Prior to such meeting, documentation used in the determination of the appropriation limit shall bel available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the Cite Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the City of Diamond Bar wishes to establish th appropriation limit for fiscal year 2008-2009 for the City of Diamond Bar. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond BJ California, as follows: 230 Section 1. That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Diamond Bar for fiscal year 2008-2009 was� available to the public in City offices of said City at least fifteen days prior to this date. Section 2. That the County of Los Angeles LAFCO, established the original appropriation limit for the newly incorporated City. Section 3. That the factor selected is the growth factor of Los Angeles County population change over the prior year and the change in California per capita personal income as the annual adjustment growth factor for use in calculating the Fiscal Year 2008-2009 Appropriations Limit. Section 4. That the Appropriation Limit for the City of Diamond Bar as established in accordance with Section 7902(a) and Section 7902.6 of the California Government Code is $31,954,909 for fiscal year 2008-2009. Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to the passage and adoption of this Resolution No. 2008 - PASSED, APPROVED AND ADOPTED this 3rd.. day- of June _,2008 - Jack Tanaka, Mayor 231 I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, and approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 3rd day of June _, 2008, by the following vote: AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett, H/Tanaka NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None ABSTAINED: COUNCIL MEMBERS: None Tommye b(ibbins, City Clerk City of Diamond Bar 232 California Per Capita Income 4.29% % Change over Prior Year Population Change ' 0.86% % Change over Prior Year (County) Per Capita converted to a Ratio 1.0429, Population converted to a Ratio 1.0086 Calculation of Growth Factor 1.0519 (Growth Factor = Per Capita Ratio x Population Ratio) 2007-2008 Appropriations Limit 30,379,173 2008-2009 Appropriations Limit $31.954,909. (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) 233 W, WN&SIM-110, W, IMMIT, �11,11 � MALI, 11,1111ENWIN lial � V z . , I 1989-90 Base Year 9,882,416 1990-91 Adjusted Base 10,785,669 1991-92 Adjusted Base 11,585,192 1992-93 Adjusted Base 11,762,247 1993-94 Adjusted Base 12,275,495 1994-95 Adjusted Base 13,169,824 1995-96 Adjusted Base 14,005,207 1996-97 Adjusted Base 14,729,615 1997-98 Adjusted Base 15,608,665 1998-99 Adjusted Base 16,482,389 1999-00 Adjusted Base 17,561,562 2000-01 Adjusted Base 18,772,045 2001-02 Adjusted Base 20,576,003 2002-03 Adjusted Base 22,364,058 2003-04 Adjusted Base 24,723,466 2004-05 Adjusted Base (revision) 25,886,770 2005-06 Adjusted Base (revision) 27,569,946 2006-07 Adjusted Base 28,885,277 2007-08 Adjusted Base 30,379,173 2008-09 Adjusted Base 31,954,909 234 235 Activi - The smallest unit of budgetary accountability and control which encompasses a specific unit of work or service responsibility. A sub -unit of a Function budget. Adoption - Formal action of the City Council, which sets the spending, limits for the fiscal year. Allocate - To divide a lump -sum appropriation, which is designated for expenditure by specific organization units and/or for specific purposes, activities, or objects. Annual Budget - A budget applicable to a single fiscal year. Appropriation - An authorization made by the council which permits the City to incur obligations and to make expenditures of resources. Appropriations Limit - Article XMB, of the California Constitution, was amended by Proposition 4, "The Gann Initiative" in 1979. This Article limits growth in government spending to changes in population and inflation. The limit for the prior year is multiplied by a ratio, which is created by multiplying the percentage change in the per capita income with the percentage change in population. Assessed Valuation - A dollar value placed upon real estate or other property, by Los Angeles County, as a basis for levying property taxes. Ap�k - Prepared by an independent Certified Public Accountant (CPA), the primary objective of an audit is to determine if the City's Financial Statements present fairly the City's financial position and results of operations in conformity with generally accepted accounting principles. In conjunction with their performance of an audit, it is customary for an independent auditor to issue a Management Letter stating the adequacy of the City's internal controls as well as recommending improvements to the City's financial management practices. Budget - A financial plan for a specified period of time that matches planned revenues and expenditures to municipal services. Budget Calendar - A schedule of key dates which the City follows in the preparation, adoption, and administration of the budget. Budget Message - Included in the opening section of the budget, the Budget Message provides the Council and the public with a general summary of the most important aspects of the budget, changes from the previous fiscal years, and the views and recommendations of the City Manager. CJPIA - California Joint Powers Insurance Authority Capital Improvement Program (CIP) - A program to provide for the maintenance or replacement of existing public facilities and assets and for the construction or acquisition of new ones. Contingency - An appropriation of funds to cover unforeseen events that occur during the fiscal year, such as flood emergencies, Federal Mandates, shortfalls in revenue, and similar eventualities. 236 Contractual Services - Services rendered to City activities by private firms, individuals or other governmental agencies. Examples of these services include traffic engineering, law enforcement, and city attorney services. Department - A major organizational unit of the City which has been assigned overall management responsibility for an operation or a group of related operations within a functional area. Designated Fund Balance - A portion of unreserved fund balance designated by City policy for a specific future use. Encumbrance - The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. Fees for Services - Charges paid to the City byusers of a service to help support the costs of providing that service. Fiscal Year - The beginning and ending period for recording financial transactions. The City has specified July 1 to June 30 as its fiscal year. Fixed Assets - Assets of long-term nature such as land, buildings, machinery, furniture, and other equipment. The City has defined such assets as those with an expected life in excess of one year and an acquisition cost in excess of $300. Franchise Fee - A franchise fee is charged for the privilege of using public rights-of-way and property within the City for public or private purposes. The City currently assesses franchise fees on cable television, bus stop shelters and utilities. Fund - A self -balancing accounting entity that records all financial transactions for specific activities or government functions. The generic fund types used by the City are: General, Special Revenue, Capital Project, and Insurance Funds. Fund Balance - The excess of current assets over current liabilities, and represents the cumulative effect of revenues and other financing sources over expenditures and other financing uses. General Fund - The primary operating fund of the City, all revenues that are not allocated by law or contractual agreement to a specific fund are accounted for in the General Fund. With the exception of subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any legitimate governmental purpose. Goal - A statement of broad direction, purpose, or intent. Grant — Contributions of cash or other assets from another governmental entity to be used or expended for a specific purpose, activity or facility. An example is the Local Law Enforcement Block Grant given by the Federal Government. Infrastructure - The physical assets of the City, i.e., streets, water, sewer, public buildings, and parks, and the support structures within a development. 9q7 I Investment Revenue - Revenue received as interest from the investment of funds not immediately required to meet cash disbursement obligations. Key Objective - A statement of specific direction, purpose, or intent based on the needs of the community and the goals established for a specific program. Line -Item Budget - A budget that lists detailed expenditure categories (salary, materials, telephone service, travel, etc.) separately, along with the amount budgeted for each specified category. The City uses a program rather that line -item budget, although detail line -item accounts are maintained and recorded for financial reporting and control purposes. Municipal - In its broadest sense, an adjective which denotes the state and all subordinate units of government. In a more restricted sense, an adjective, which denotes a city or village as, opposed to other local government. Objects of Expenditure - The individual expenditure accounts used to record each type of expenditure City operations incur. For budgeting purposes, objects of expenditure are categorized into groups of similar types of expenditures called major objects of expenditure. The principle objects of expenditure used in the budget are: Personal Services: Salaries and benefits paid to City employees. Includes items such as special duty salaries and retirement. Supplies: Amounts paid for items that are consumed or deteriorated through use or those that lose their identity through fabrication or incorporation into different or more complex units or substances. Operating Expenditures: Office supplies, materials and other items used in the normal operations of the City departments. Includes items such as books, maintenance materials and contractual services. Professional Services: Services supporting the government. These professionals include physicians, lawyers, architects, auditors, therapists, systems analysts, planners, etc. Capital Outlay: Expenditures which qualify as capital costs according to accounting standards. This includes furniture, fixtures, machinery, equipment and other relatively minor fixed assets. Operating Budget - The portion of the budget that pertains to daily operations providing basic governmental services. The program budgets in the financial plan form the operating budget. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within the City boundaries unless it is in conflict with any higher form of law, such as a State statute or constitutional provision. Policy - A direction that must be followed to advance toward a goal. The direction can be a course of actin or a guiding principle. 238 Property Tax - A statutory limited tax levy, which may be imposed for any purpose. Program - A grouping of activities organized to accomplish basic goals and objectives Program Budget - A budget that focuses upon the goals and objective of an agency or jurisdiction rather than upon its organizational budget units or object classes of expenditure. Reserve - An account used to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. Resolution - A special order of the City Council which requires less legal formality than an ordinance in terms of public notice and the number of public readings prior to approval. Revenue - Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and interest income. Risk Management - An organized attempt to protect an organization's assets against accidental loss in the most cost-effective manner. Sales Tax - A tax on the purchase of goods and services. Special Assessment - A compulsory levy made against certain properties to defray part or all of the cost of a specific improvement or service deemed to primarily benefit those parties. Special Revenue Funds - Funds used to account for the proceeds from specific revenue sources (other than trusts or major capital projects) that are legally restricted to expenditures for specific purposes. Subventions - Revenues collected by the State (or other level of government) which are allocated to the City on a formula basis. The major subventions received by the City from the State of California include motor vehicle in -lieu, cigarette taxes and gasoline taxes. Transfer - Moneys appropriated from one fund to another, in order to reimburse the fund for expenses, or to finance the operation of the other Fund. Trust and Agency Funds - Also known as Fiduciary Fund Types, these funds are used to account for assets held by the City in a trustee capacity or as an agent for private individuals, organizations or other governmental agencies. User Fees - The payment of a fee for direct receipt of a service by the party benefiting from the service. Working Capital - Difference between current assets and current liabilities.