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Budget - FY 2005-06
t i t i Proposed ANNUAL BUDGET FISCAL YEAR 2005-2006 WEN CHANG Mayor CAROL HERRERA BOB ZIRBES Council Member Council Member LINDA C. LOWRY City Manager DEBBY O'CONNOR Mayor Pro Tem JACK TANAKA Council Member CITY OF DIAMOND BAR i i t � CITY COUNCIL 1 � GOALS � FY 2005-2006 Ll t t 11 t INTEROFFICE MEMORANDUM TO: Honorable Mayor and Members of City Council FROM: Linda C. Lowry, City ManagerC ' RE: FY 2005-2006 Municipal Budget: Genera und, Special Funds And Capital Improvement Program DATE: June 30, 2005 This budget document presents an operating plan that permits the City to live within a reasonable estimate of revenues while continuing to make planned improvements to infrastructure and facilities, to balance an offering of community programs, and to continue technological advancement. The City of Diamond Bar again managed to conclude FY 2004-2005 in a strong financial position. The City's General Fund Reserve Fund Balance is $23,762,411 at the end of the Fiscal Year 04-05. ' The FY 2005-2006 General Fund Budget projects Estimated Resources in the amount of $17,653,775 and Appropriations in the amount of $16,975,260. Included in the Estimated Resources is the use of Economic Development Fund Balance Reserves of $546,750. There is also an appropriation of Fund Balance Reserves in the amount of $1,250,400. This amount covers transfers to the Capital Improvement Fund for two street improvement projects ($830,400), traffic management program ($125,000) and two landscape improvement projects ($295,000). As aresult, there is an overall decrease in the General Fund Reserved Fund Balance of $1,186,635. The projected fund balance reserve at the end of FY05-06 is $22,643,776. During FY 2002-2003, the City issued variable rate Lease Revenue Bonds through its newly formed Public Financing Authority. By issuing bonds the City would save General Fund reserves for the purpose of economic development to secure future City revenues. The bonds were issued in the amount of $13,755,000. Most of the proceeds were used to assist in the financing of the construction ' of the Diamond Bar Center. Since the bonds were issued, the City has realized interest savings due to the low interest rate. In an effort to recognize this saving, the City Council has created a Bond Retirement Reserve which appears on page 17. The amount to be reserved each year may equal the savings realized by computing the difference between the actual interest rate experienced including the costs solely related to the issuance of variable rate bonds and a five percent fixed interest rate. At the end of FY04-05 this amount is $676,897.61. In an effort to combat the fiscal uncertainties created by the State and the loss of major sales tax producers the City Council has cited Economic Development as one of its main goals. As mentioned earlier to help fund this effort the City Council has pledged some of the General Fund Reserves for this purpose. The FY05-06 Budget includes $546,750 to fund economic development activities. Economic Development expenses could be property appraisals, economic development consultant fees and feasibility studies MUNICIPAL BUDGET — FY2005-2006 June 30, 2005 PAGE TWO The FY 2005-2006 personnel costs include a 4% cost of living adjustment. There are changes in three existing staff positions. One of the Parks and Maintenance Supervisors has been changed to a Parks and Maintenance Superintendent. The Recreation Supervisor H has been changed to a Recreation Superintendent. One of the Senior Management Assistant positions has been changed to Human Resources Manager. New positions included in the budget are Junior Engineer and Desktop Support Technician. As a result of these two positions, two intern positions have been eliminated. In additional there have been several positions budgeted for six months for the purpose of bringing the Building and Safety Division in-house. There are forty-seven and one half (47.5) full-time staff positions and a total of seventy (66.75) part-time and seasonal positions budgeted. Since incorporation, one of the approved City employee benefits has been a benefit allotment for each employee and City Council member. This benefit allotment is used at the employee's option for health benefits and the City's 457 Deferred Compensation program. Employees are offered an array of health benefit options through CALPERS at varying rates. These rates have continued to rise over the last several years causing a financial burden to the City's employees. In an effort to combat some of these increases, the City Council has approved increases to the benefit allotment over the past several years. This year is no different as the budget includes a $25 increase to this benefit allotment. In addition, other health insurance benefit options will continue to be researched. The Budget Document has been prepared with additional detail pages to support the line item appropriations within each fund, department, or division. Additional description has been published to make the document a more informative presentation of the spending plans for the City. The itemization of planned expenditure descriptions is not intended, however, to restrict the use of funds beyond the numbered line item appropriation. By policy, the City Manager may not spend funds unless they have been appropriated by City Council action. At mid -year, the budget shall be reviewed, City Council will be updated with regard to spending changes and resource adjustments. If budget amendments become necessary, City Council will consider the matter in a public City Council meeting. In addition, from time to time during the fiscal year matters which could not be determined at the time of the budget preparation are taken before the City Council for approval. These matters may include grant funding or other unanticipated revenues or expenditures. The City Council has formulated a clear set of goals and objectives for the 2005-2006 fiscal year, and City staff shall implement those specific goals along with normal City functions within the spending plan set forth in the budget. The goals and objectives are set forth in the following Table. The staff and the Council look forward to a very productive year. II ' CITY OF DIAMOND BAR City Council Goals and Objectives Each year in conjunction with the development of the annual budget, the City Council establishes its goals and objectives for the fiscal year. This year the City Council considered a long list of objectives and, after careful consideration and discussion, established the following goals as the highest priority for FY 2005-06: • Develop an Economic Development Strategy • Address various transportation issues • Pursue joint development/use agreements with the school districts for use of facilities and parks • Create a strategy to build a library • Create a bond retirement reserve fund to accelerate repayment of Diamond Bar Center bonds ' The itemized list of goals and objectives are as follows: ' • Create Economic Development Strategy including the following objectives: o Create and implement a plan using economic development funds to secure long term revenue sources for the future of the City o Develop Dynamic Center/Evaluate Site D o Establish supermarket in south Diamond Bar o Work with Chamber and business owners to conduct survey of what retailers/chain store Diamond Bar residents want o Hire Economic Development Consultant o Create strategic plan for annexing golf course and creating high quality commercial ' activity center for long term revenue source for City o Implement Business Strategy Program o Define the City's Economic Development Plan in 1, 5, and ten year increments and market the plan to the community. o Push for the conversion of K -Mart to a new Sears Essential Store • Transportation Issues: o Continue to pursue 57/60 Freeways long term fix o Monitor and participate in the Lemon Avenue offramp project o Continue to pursue Tonner Canyon bypass road o Maintain opposition to 60 freeway truck lane o Computerized Signal Management System operated by City, not County (Interconnect Master Plan) o Support ACE funding requests and construction of nearby rail grade crossing projects ' • Pursue & promote joint development/use of facilities, parks and open space with PUSD and WVUSD (coordinate duplicate policies such as for tennis courts & basketball courts); Obtain Larkstone Park agreement; Implement project (a portion of the park could be utilized as a natural "laboratory" for the local schools, colleges & universities). III City Council Goals and Objectives — Continued • Create a strategy to build a library. • Create a bond retirement reserve fund • Implement Trails Master Plan focusing on areas around the new Diamond Bar Center • Fund Pathfinder Road improvements from 57 Freeway east to Diamond Bar Blvd • City Council and Staff visioning • Monitor and evaluate proposals for proposed development in areas such as Tres Hermanos, Tonner Canyon and the Shell Oil property; monitor water use in Tonner Canyon • Establish contiguous neighborhoods within City zip code and Walnut School District by annexing two existing housing tracts • Pursue purchase of Lot 1 and Lot 61 • Establish a fund for current library enhancements • Create a pre -annexation agreement for Shell Oil property • Review parking ordinances (including oversized commercial vehicles, RV parking and vehicles exceeding 8000 pounds) from both the County and surrounding cities and develop similar ordinance for the City to promote safety and maintain property values • Expand the sphere of influence to incorporate properties both west and southwest of City. • Follow up with recommendations from the Youth Master Plan when completed. • Review Sign Code Ordinance for maintenance issues and uniformity • Look into cost effective city medical coverage • Establish a City Public Works yard for equipment storage • Enhance scope of DBTV Channel 3 to included new programming • Develop a DBTV Media Internship for local college/high school students • Create a citizen satisfaction survey • Establish semi-annual Town Forums for citizens to discuss issues of concern including a Goal Setting Forum • Provide a conceptual outline (cost/benefit analysis) for the delivery of wireless internet service to community • Wall improvements on the north side of Pathfinder Rd from the 57 Freeway easterly to the Diamond Crest Condos • Preserve Windmill located at the Ralph's Shopping Center by dedicating it as a historical landmark IV CITY OF DIAMOND BAR ' ANNUAL BUDGET DETAIL 2004-2005 Table Contents of Page City Manager's Transmittal Letter ........................................... I City Council Goals ............................................. III tTable of Contents ............................................. V ' City Organization Chart ............................................. IX Budget Philosophy ............................................. X tBudgetary Basis and Procedures ............................................. XI General Fund Resource Chart ............................................. XIII General Fund Expenditure Chart ............................................. XV Personnel Summary XVII ............................................. Budget Resolution ............................................. XVIII Overview Revenue Descriptions ........................... . ........ . ........ 2 Resources - Multi Year - All Funds ............................................. 8 Expenditures - Multi Year - All Funds ............................................. 13 Statement Fund Balance of ............................................. 17 General Fund Budget Budget Recap ............................................. 21 Revenue Summary ' Expenditure Summary Recap of Estimated Expenditures ............................................. 33 ' V CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL 2004-2005 Table of Contents Page Expenditure Detail by Department Community Administration Legislative ............................................. 41 CityCouncil ............................................. 43 City Attorney ....................................... . ..... 46 City Manager / City Clerk ........................... . ................. 49 Administration & Support ............................................. 53 Finance............................................. 55 Human Resources ............................................. 59 Information Systems ............................................. 63 General Government ............................................. 69 Public Information Services ............................................. 76 Public Safety ............................................. 84 Law Enforcement ............................................. 85 Volunteer Patrol ............................................ Fire Protection ............................................. 91 Animal Control ............................................. 94 Emergency Preparedness ............................................. 97 Community and Development Services Development Services Planning Building and Safety Neighborhood Improvement Economic Development Community Services Parks Administration Diamond Bar Center Operations Park Operations Recreation VI ............................................. 101 ............................................. 105 ............................................. 109 ............................................. 11 ............................................. 117 ............................................. 121 ...................................... 125 ...................... 129 ..................... 132 ..................... 136 11 t t t CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL 2004-2005 Table of Contents Public Works ........................................ • .. Public Works Administration .......................... . ................. . Engineering ............................................. Road Maintenance ............................................. Landscape Maintenance ............................................. Transfers Out Transfers Out Special Funds Budgets Community Organization Support Fund Special Revenue Funds Gas Tax Fund Prop A - Transit Fund Prop C - Transit Fund Transportation Efficency Act (TEA) Fd Integrated Waste Mgt Fund Air Quality Improvement Fund SB821 Fund - Bike & Pedestrian Paths Park & Facility Development Fund Community Development Block Grant Fd COPS Fund Narcotics Asset Forfeiture Fund CA Law Enforcement Equip Program Fd Landscape Maintenance Dist. #38 Landscape Maintenance Dist. 439 Landscape Maintenance Dist. #41 Capital Improvement Projects Funds Capital Improvement Project List Capital Improvement projects Fund Page 143 147 151 154 157 159 164 168 170 173 175 177 182 185 187 191 194 197 199 201 204 207 ............................................. 212 ............................................. 214 CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL 2004-2005 Table of Contents Internal Services Funds Page Self Insurance Fund ............................................. 220 Vehicle Equipment Replacement Fund ............................................. 222 Computer Equipment Replacement Fund ............................................. 224 Bond Retirement Reserve Calculation Appropriations Limitation Resolution Appropriation Limit Worksheet Public Financing Authority Resolution PFA - Construction Fund PFA - Debt Service Fund Glossary 1V1111 .................................... I........ 229 ............................................. 232 ............................................. 234 240 242 242 ............................................. 244 pity oT LSiamonil far Csrganization Chart Building & Safety Inspection* Plan Check revised 8/9/05 Assistant City Manager (commundy & Oeve"enr scams) Community Services — Lndscp/Lighting District Maint — Parks Maint/ Improvements — Recreation — Senior Services — Special Events — Diamond Bar Center Council Financing City Redevelopment City Authority Manager Agency Attorney Public Works Capital Improvement Projects Roadway Maintenance Traffic & Transportation Integrated Environmental Services Mgmt Development and Engineering — Inspection* — Plan Check* Planning Neighborhood Resources Improvement Risk Mgmt General Plan Development Processing Environmental Review Graffiti Removal — Code Enforcement Community Development Block Grant Tres Hermanos Business Registration Economic Development City Clerk Records Mgmt Elections Council Support Legislative Review Business Attraction Business Expansion Business Retention Marketing Assistant Special City Manager Project (Ad vistviveseZ,) Administration Public I Information Public Relations Public Education Media Relations Marketing Finance Human Resources Accounting Risk Mgmt Payroll Recruitment Budget Benefit Admin Financial Reporting LEmployee Transit Sales Relations Public Information Safety I Systems Animal Control* Emergency Preparedness Citywide Computer Infrastructure LA County Fire" E -Government Coordination LA County Sheriff* Geographical Information Systems (GIS) Telecommunications = Contract Services = County Service CITY OF DIAMOND BAR BUDGET PHILOSOPHY AND OPERATING GUIDELINES The City of Diamond Bar's budget is designed to serve five major purposes: • definition of policy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards, and fiscal directions of the City Council. • prepare the Budget in conformity with Generally Accepted Accounting Principles using the modified accrual basis of accounting. • utilization as an operations guide for administrative staff in the management and control of fiscal resources. • presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures. • illustration as a communications document for citizens who wish to understand the operations and costs of City services. 2. Departmental budgets will be originated within each department. 3. Where applicable, the department head will assign priorities to projects and activities in preparing program budgets for the department 4. Department Heads are responsible for operating within their budget amount as approved by the City Manager and authorized by the City Council. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager has the authority to make administrative adjustments to the budget as long as those changes will neither have a significant policy impact nor affect budgeted year-end fund balances. 6. Current year requirements of the Capital Improvement Program (CIP) will be incorporated into annual operational budget and defined as the capital budget. Fund balances will be maintained at levels which will protect the City from future uncertainties. X CITY OF DIAMOND BAR BUDGETARY BASIS The City of Diamond Bar's annual operating budget is prepared in conformity with Generally Accepted Accounting Principles (GAAP), using the modified accrual basis of accounting. Under this method of accounting, revenues are recognized in the accounting period in which they become measurable and available to finance expenditures of the current fiscal period while expenditures are recognized in the accounting period in which the liability is incurred. Each of the City's funds is considered a separate accounting entity with a self balancing set of accounts that records assets, liabilities, fund equity, revenue & expenditures. Funds are established & segregated for the purpose of recording specific programs or attaining certain objectives in accordance with special regulations, ' restrictions, or limitations. The General Fund accounts for all the general revenue of the City not specifically levied or collected for other City funds and for expenditures related to rendering the general services provided by the City. The City of Diamond Bar has thirteen Special Revenue Funds that are used to account for specific revenues that are legally restricted to expenditure for particular purposes. The Capital Project Funds are used to account for the purchase or construction of major capital facilities. The budget is prepared on a line item basis by fund and department. The six major ' General Fund divisions are: General Government Legislative 1 Public Safety Development Services Community Services Public Works I BUDGET PROCESS The preparation and adoption of the annual budget process starts in January. The public hearing for CDBG is held and the preliminary process for the special Lighting and Landscape Assessment Districts is initiated. In February departmental worksheets are created and budget instructions are provided to the staff. Departments provide estimates of their proposed budgets with supplemental notes for all line items, highlighting any new programs, major cost items or reductions in programs. This includes requests for capital equipment and the preparation of the Capital Improvement Wish - list. The information is then compiled by the Finance Department and presented to the City Manager as the proposed budget. The City Manager reviews and discusses the proposed budget with departmental management. XI There may be some recommended revisions or changes in projections to arrive at a more balanced budget. The Finance Department compiles suggestions and recommendations from all the meetings to produce a preliminary budget, which is then presented to the City Council for review. Copies of the preliminary budget are made available to all departments and the public for review. In June, there are two study sessions to discuss the budget, wherein the City Council reviews the entire preliminary budget and directs any further refinements to be made. These meetings are open to the public, and the City Council takes into consideration any testimony from the public regarding the preliminary budget at this time. Any subsequent changes or adjustments to the budget as a result of the study session(s) are then incorporated into the budget document. Once the preliminary budget is finalized, it is then presented to the City Council for approval and adoption at the second City Council meeting in June. After adoption, the budget is printed and copies distributed to City Council, City Staff and made available to the Public. BUDGET AMENDMENT PROCEDURES AND POLICY The City Manager is responsible to the City Council for the faithful execution of the City Budget. In order that authorized expenditures are managed in the most efficient and economical manner possible, the City Council authorizes the City Manager to increase or transfer appropriations within the General Fund, Special Revenue Fund or any other unrestricted Fund. The City's budget may be amended in the following ways: • If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may approve requests for budget increases with Council approval. • Budget adjustments between a department's line items with a null effect on the overall department budget may be made with the City Manager's approval. • During the fiscal year, the City Council may modify approved programs and activities or implement new activities that may require budget amendments. On such occasions when the Council approves a proj ect without amending the budget, that approval will constitute authority for the Finance Director to amend the budget subject to the City Manager's approval. XII = m m m w m= m r r m= m= m m w m w H H H Current Service ( $2,179,621 12.9% Transfers -In Other F $1,376,700 8.2% GENERAL FUND RESOURCES 2005-2006 11 Other Taxes $5,427,700 Use of Money & Property V I VI1I %Jl1 ICI f YUJ IUMb $758,200 Property Taxes $10,000 4.5% $3,179,000 Fines and Forfeitures 0.1% 18.8% $746,000 4.4% Total Resources - $16,877,025 Subventions 5,199,805 19.0% M w M M M M M M M M w M r M M M M M M Legislative $1,193,350 6.5% Interfund Trans $1,532,500 8.4% GENERAL FUND EXPENDITURES 2005-2006 General Government Public Safety $4,952,350 $3,303,575 27.2% Public Works Community Services $2,139,715 $2,986,240 11.7% 16.4% Total Expenditures - $18,225,660 :)pment Svcs _,1'17,930 11.6% City Of Diamond Bar Personnel Summary Fiscal Year 2005-06 FULL TIME Position Executive Management City Manager Assistant City Manager City Clerk Community Services Director Finance Director Information Systems Director Public Works Director Full Time Exempt Accountant II Assistant Engineer Associate Planner Building Official Development Services Associate Executive Assistant Human Resources Manager Management Analyst Network/GIS Engineer Parks & Maint. Superintendent Parks & Maint. Supervisor Planning Manager Public Information Coordinator Public Information Manager Public Works Supervisor Recreation Superintendent Recreation Supervisor Recreation Supervisor II Senior Accountant Senior Engineer Senior Management Analyst Full Time Non -Exempt Accounting Technician Administrative Assistant Building Inspector Community Services Coordinator Desktop Support Technician Junior Engineer MIS Technician Neighborhood Improvement Officer Office Assistant Office Assistant 11 Parks Maintenance Insp./Technician 2004-2005 Approved Actual 2005-2006 Proposed Approved 1 1 1 1 2 2 2 2 1 0 0 0 1 1 1 1 1 1 1 1 0.5 0.5 1 1 1 1 1 1 7.5 6.5 7 7 1 0.25 0 0 1 1 1 1 1 1 1 1 0 0 0.5 0.5 1 1 1 1 2 2 1 1 0 0 1 1 1 1 1 1 0.25 0.25 1 1 0 0 1 1 2 2 1 1 1 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 0 0.75 0.75 1 1 1 1 1 1 4 4 2 2 21 20.25 18.5 18.5 0.5 0.5 1 1 3 2.25 3 3 0 0 0.5 0.5 2.25 2.25 3 3 0 0 1 1 0 0 1 1 1 1 0 0 2 2 2 2 3 3 1 1 1 1 1 1 0.25 0.25 1 1 XVII Position Parks Maintenance Worker II Permit Technician Public Information Coordinator Recreation Specialist Senior Account Clerk Senior Administrative Assistant Street Maintenance Worker II City Of Diamond Bar Personnel Summary Fiscal Year 2005-06 FULL TIME 2004-2005 Approved Actual 1 1 0 0 0 0 1 1 2 2 0.75 0.75 0.25 0 18 17 Total Full Time 46.5 43.75 BENEFITED PART TIME 2004-2005 Approved Actual Com Services Leader I - 20 hr/wk 1 1 Com Services Leader I - 30 hr/wk 1 1 Com Services Leader II - 30 hr/wk 2 2 Neighborhood Improvement Officer 1 1 Office Assistant 0 0 5 5 NON -BENEFITED PART TIME Com Services Coordinator -Day Camp Com Services Leader I Com Services Leader II Com Services Worker Intern Parks Maintenance Helper Parks Maintenance Helper II Public Information Specialist 2004-2005 Approved Actual 2 2 22 22 19 19 3 3 3 3 10 10 5 5 0.5 0.5 64.5 64.5 2005-2006 Proposed Approved 0 0 0.5 0.5 1 1 2 2 1 1 2 2 1 1 22 22 47.5 47.5 2005-2006 Proposed Approved 1 1 0 0 2 2 0 0 0.5 0.5 3.5 3.5 2005-2006 Proposed Approved 1 1 23 23 19 19 3 3 1.25 1.25 10 10 5 5 1 1 63.25 63.25 J fJ LI A. Recitals RESOLUTION NO. 2005- 40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2005 AND ENDING JUNE 30, 2006 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. (i) The City Manager has heretofore prepared and presented to this City Council a proposed budget for the City's fiscal year 2005-2006, including staffing and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefor (referred to the "Budget' sometimes hereinafter). The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the City Council its report thereon concerning conformity of the capital improvement program with the City's contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2005-2006 Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted public meetings on the entirety of the fiscal year 2005-06 Budget and concluded said meetings prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 2. The City Council hereby finds and determines that the capital improvement program set forth in the Budget, and each project identified therein, is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public meeting conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2005 and ending June 30, 2006 and consisting of the estimated and anticipated expenditures and revenues for that fiscal year. 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further provision of this Resolution, the appropriations made above-, constitute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head shal be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No warrant shall be issued nor shall any indebtedness be incurred which exceed: the unexpended balance of the fund and department appropriations herein above authorized unlesp- such appropriations shall have been amended by a supplemental appropriation duly enacted by the OWN 1 City Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the Budget, the City Manager iis authorized to employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be lobligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefor, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The Clty Mariager hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code 0000 series,1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager rmay transfer amounts between and within those classifications, but only within a fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this 21st day of June , 2005. Wen Chang, Mayori u F� I XXI I, Linda C. Lowry, City Clerk of the City of Diamond Bar, do hereby certify that the foregoinc Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 21st day of June , 2005, by the following vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes, KPT/O'Connor, /Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Leone ABSTAINED: COUNCIL MEMBERS: none ATTEST: Ada Lowry, Ci tI rk of the City of Diamond Bar , t I Fj Ll 1 t 11 REVENUE DESCRIPTION CITY OF DIAMOND BAR REVENUE DESCRIPTION All revenues which, by law, do not have to be placed in a separate fund are deposited in the General Fund. All general operations of the City are charged to this fund. All expenditures must be made pursuant to appropriations, which lapse annually and at the end of the fiscal year. Unexpended balances are transferred to the unappropriated reserve. PROPERTY TAXES Secured - Current Year Tax levied on secured property pursuant to the revenue and taxation code. Unsecured - Current Year Tax levied on all personal property not secured by real property held in title by the same owner. Due to the transitory nature of unsecured property, a tax is levied immediately after assessed values are determined. Prior Year Uncollected Taxes paid in the current year which were due in a prior year. Interest and Penalties Interest and penalties charged for the late payment of property taxes. OTHER TAXES Sales and Use Tax Of the 8.25% sales tax, the City receives 1% of the amount collected within the city limits. Transient Occupancy Tax These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 10% tax based on the amount of their room rental revenues. Franchise Fees Companies are granted special privileges for the continued use of public property, such as city streets. Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TV, Bus Benches, and Street Sweeping. 4 f FINES AND FORFEITURES Vehicle Code Fines Amounts derived from traffic citations and fines for violations occurring within the city limits. Court Fines and Forfeitures Fines collected by the county courts for city code violations other than traffic, which are shared with Los Angeles County. Impound Fees Fines collected upon the release of vehicles, which have been impounded/stored by the Sheriffs Department. Miscellaneous Other fines and forfeitures not included above. LICENSES AND PERMITS Building Fees Building Fees are collected in accordance with the Uniform Building Code. The revenues from these fees are used to cover the cost of providing building inspections to insure compliance with building codes. CURRENT SERVICE CHARGES ' Planning and Engineering Fees These fees are levied to cover costs of special plan checks, inspections, etc. which maybe necessary in conjunction with new construction or improvements being made by contractors. ' Recreation Fees These fees are collected by the City's contracted recreation department and City staff to cover the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions, and adult athletics. ' INTERGOVERNMENTAL REVENUE Motor Vehicle In -Lieu Tax The Motor Vehicle In -Lieu fee is equivalent to 2% of the market value of motor vehicle fees imposed annually by the state in lieu of local property tax. Gas Tax Section 2106 Section 2106(a) of the Streets and Highways Code provides that each city shall receive a fixed monthly apportionment of $400; Section 2106(c) provides for distribution on a per capita basis. Gas Tax Section 2107 A sum equal to .00725 cents per gallon is distributed monthlyto the cities on a formula based per the Streets and Highways Code, Section 2107; with calculation predicated on a per capita apportionment - 8.98 x population. Gas Tax Section 2107.5 This account represents a fixed amount of revenue received from the state based on population. Gas Tax Section 2105 This newly enacted Section of the Streets and Highways Code provides for the collection and distribution of special gas tax to fund improvements for regional transportation needs. Intermodal Surface Transportation Efficiency Act (ISTEA) These funds are Federal funds administered by CalTrans, which are allocated to the City for improvement of streets and roadways. These funds are held in trust until qualified projects are identified. Prop A - Transit Tax The City receives twenty-five percent of the 1/2% Prop A Sales tax (approved by voters in 1980). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used for the development of transit programs within the guidelines established by the MTA. Prop C - Transit Tax The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1990). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used the improving, expanding and maintaining public transit services. These expenditures must be consistent with the County's Congestion Management Program. Prop A - Safe Parks Program Funds transferred to the City as a result of the 1992 L.A. County Safe Neighborhood Parks Act. These funds are to be used to improve, preserve and restore parks. 4 i STATE GRANTS ' State TDA The Transportation Development Act provides this source of- funding. Derived from statewide sales tax, and allocated by formula to the County Transportation Commission, allocations are deposited in each regional entity's State Transit Assistance Fund. ' SB821 - Bike and Pedestrian Paths SB821 allows the City to request specifically allocated monies for the purpose of constructing bike and pedestrian paths. State Parks - Roberti-Z'Berg The California State Legislature enacted the Roberti-Z'Berg Urban Open Space and Recreation Program which provides funds to certain political subdivisions for acquiring land and developing facilities. ' COUNTY GRANTS County TDA The Transportation Development Act provides this source of funding. Derived from state sales tax and allocated by formula to the County Local Transportation Fund, allocations are ' available to operators for the support of public transportation systems. Prop A - Transit Discretionary Funds ' A 35% apportionment of the one-half cent sales tax distributed to Los Angeles County Transportation Commission and is set aside at their discretion; City's apportionment is based upon meeting performance criteria established by the Commission. ' FEDERAL GRANTS ' Community Development Block Grant (CDBG) The federal government provides funds for metropolitan areas whose population exceeds ' 50,000. The funds are based upon a federal formula and are to be used only within low and moderate -income census tracts and/or to benefit low and moderate -income persons. Local Law Enforcement Block Grant (LLEBG) The purpose of the LLEBG Program is to provide funds to local governments to underwrite ' projects to reducing crime and improving public safety. The LLEBG Program is a formula program based on a jurisdiction's number of Uniform Crime Reports (UCR) Part I violent crimes reported to the Federal Bureau of Investigation (FBI). 0 1 5 OTHER FINANCING SOURCES Proceeds from Sale of General Fixed Assets Proceeds from the sale of fixed assets (used by governmental fundi only). Damage to City Property Reimbursement to City for repairing willful or accidental damage to city property. Generally these are associated with automobile accidents. OPERATING TRANSFERS IN Operating Transfers In Includes monies transferred from one fund to another. Transfers are income to recipient fund. USE OF MONEY AND PROPERTY Interest Earnings Investments Inactive City funds are pooled and invested on a continuing basis in certain types of investments that are state approved such as time certificate of deposits, money market accounts, local agency investment fund, and bankers' acceptances. D I SCHEDULE OF � RESOURCES BY FUND 1 i i CITY OF DIAMOND BAR ESTIMATED RESOURCES 2005-2006 GENERALFUND Property Taxes $2,682,871 $2,787,000 $3,162,832 $3,179,000 Other Taxes 5,076,460 4,754,400 5,470,005 5,427,700 State Subventions 2,751,211 3,118,220 4,219,296 3,199,805 From Other Agencies 250,250 872,236 721,921 10,000 Fines & Forfeitures 733,902 717,000 713,201 746,000 Current Svc Charges 1,457,345 2,142,460 1,732,556 21179,620 Use of Money & Prop 401,516 695,200 965,598 758,200 Transfer -in Other Funds 1,096,595 1,399,420 1,090,263 1,376,700 PFA -Lease Payment 0 0 0 395,500 0 395,500 230,000 546,750 Econ Dev. Fd Bal Reserves 14,450,151 16,881,436 18,471,172 17,653,775 COMMUNITY ORGANIZATION SUPPORT FUND Transfer -In General Fund 12,767 20,000 14,807 20,000 Fund Balance Reserve 0 0 0 0 12,767 20,000 14,807 20,000 GAS TAX FUND Gas Tax - 2105 365,914 360,600 370,225 360,600 Gas Tax - 2106 219,381 212,870 222,127 212,870 Gas Tax - 2107 487,755 466,500 491,876 466,500 Gas Tax - 2107.5 7,500 7,500 7,500 14,317 700 7,000 Interest Revenue Appropriated Fund Bal 7,400 339,810 3,500 462,943 462,943 585,299 1,427,760 1,513,913 1,568,988 1,632,969 PROP A TRANSIT TAX FUND Transportation Tax 805,897 835,400 859,748 866,300 Transit Subsidy Prgrm Rev 529,330 560,000 554,340 550,000 Interest Revenue 20,669 1,465,085 15,000 1,455,244 30,242 1,455,244 22,000 918,936 Appropriated Fund Bal 2,820,981 2,865,644 2,899,574 2,357,236 PROP C TRANSIT TAX FUND Transportation Tax 670,980 659,000 713,316 718,540 18,000 Interest Revenue 16,915 1,198,762 20,000 581,333 19,789 581,333 1,174,309 Appropriated Fund Bal 1,886,657 1,260,333 1,314,438 1,910,849 Transportation Efficency Act Fund TEA 21 Revenue 0 760,160 0 2,535,845 0 Interest Revenue 0 0 0 0 Appropriated Fund Bal 0 0 0 760,160 0 2,535,845 INTEGRATED WASTE MGT FUND AB939 Admin Fees 179,680 200,000 206,699 16,156 200,000 40,000 Used Motor Oil Block Grant 16,119 18,000 50,000 19,869 100,000 HHW - Regional Grant Beverage Ctnr Recycling Grt 0 16,376 17,000 16,363 30,000 Interest Revenue 7,982 10,000 560,890 12,138 560,890 12,000 563,775 Appropriated Fund Bal 548,902 769,059 855,890 832,115 945,775 3 t i 11 CITY OF DIAMOND BAR ESTIMATED RESOURCES 2005-2006 TRAFFIC CONGESTION RELIEF FUND AB2728-Trfc Congestn Rel 0 Interest Revenue 40,006 Appropriated Fund Bal 272 40,278 AIR QUALITY IMP FUND 0 0 0 0 0 0 0 0 0 E 0 0 Pollution Reduc Fees 69,098 65,000 72,092 65,000 Interest Revenue 2,335 3,000 3,938 4,000 Appropriated Fund Bal 178,238 161,016 161,016 125,458 249,671 229,016 237,046 194,458 SB 821- BICYCLE & PED PATHS FUND 221,322 221,322 189,134 SB 821 -Revenue 0 69,000 0 31,083 0 69,000 0 31,083 PROP A - SAFE NEIGHBORHOOD PARKS FUND Interest Revenue 4,443 0 Appropriated Fund Bal 0 0 0 0 Prop A - Safe Nghbrhd Pks 0 875,585 2,016 832,400 0 875,585 2,016 832,400 PARK & FACILITY DEVELOPMENT FUND Appropriated Fund Bal 2,457,779 1,873,323 1,873,323 1,900,300 Developer Fees 0 0 0 0 Interest Revenue 34,953 40,000 40,802 37,000 2,492,732 1,913,323 1,914,125 1,937,300 CDBG FUND Appropriated Fund Bal (64,033) (124,559) (124,559) (139,921) CDBG Revenue -Carry Over 0 124,559 124,559 335,836 CDBG Revenue 327,199 613,300 205,128 417,205 263,166 613,300 205,128 613,120 CITIZENS OPTION FOR PUBLIC SAFETY FUND Public Safety Grant -Federal 24,281 20,000 10,342 13,000 Public Safety Grant -State 100,000 100,000 100,000 100,000 Interest Revenue 3,300 2,000 5,534 4,000 Appropriated Fund Balance 195,615 221,322 221,322 189,134 323,196 343,322 337,198 306,134 NARCOTICS ASSET FORFEITURE FUND Interest Revenue 4,443 0 6,820 7,000 Fund Balance Reserve 308,582 313,025 313,025 319,845 313,025 313,025 319,845 326,845 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND CA Law Enf Equip Pgm 0 0 0 0 Interest Revenue 1,218 1,000 1,500 0 Fund Balance Reserve 84,626 85,844 85,844 72,387 85,844 86,844 87,344 72,387 0 CITY OF DIAMOND BAR ESTIMATED RESOURCES 2005-2006 LANDSCAPE DIST # 38 Prop Tx -Sp Assessment 265,128 265,900 262,013 265,380 Interest Revenue 6,735 7,000 9,816 7,000 Appropriated Fund Bal 495,245 465,865 465,865 115,565 Reserved Fund Bal 767,108 738,765 737,694 387,945 LANDSCAPE DIST #39 1,611,398 1,825,733 1,839,309 1,922,620 Prop Tx -Sp Assessment 166,685 170,000 163,123 164,190 Interest Revenue 3,683 4,000 5,689 4,000 Appropriated Fund Bal 257,254 272,053 272,053 206,728 224,475 427,622 446,053 440,865 374,918 LANDSCAPE DIST #41 255,270 259,257 228,857 COMPUTER EQUIP REPLACEMENT FUND Prop Tx -Sp Assessment 123,420 122,157 168,643 122,157 Interest Revenue 5,563 4,000 8,164 5,000 Appropriated Fund Bal 398,561 371,006 371,006 145,794 33,535 527,544 497,163 547,813 272,951 GRAND AVE CONST FUND 33,784,486 43,266,943 Less Interfund Transfers (4,426,405) Appropriated Fund Bal 111,580 111,580 111,580 0 $33,098,176 111,580 111,580 111,580 0 CAPITAL IMP PROJECT FUND Intergovt Rev -State 0 1,682,549 251,977 661,106 MTA - County Aid 0 69,000 0 0 Donations 14,706 0 0 140,000 Developer Fees (5,411) 424,200 0 250,000 Intergovt Rev -Federal 0 0 0 661,333 Intergovt Rev -Other Cities 0 0 0 0 Trans -in Other Funds 3,133,291 7,107,893 1,273,103 6,902,037 Reserve-Traf Signls 268,317 85,557 85,557 0 3,410,903 9,369,199 1,610,637 8,614,476 SELF INSURANCE FUND Trans -in General Fund 183,752 185,000 169,687 185,000 Interest Revenue 17,916 0 28,890 25,000 Reserved Fund Bal 1,409,730 1,640,733 1,640,732 1,712,620 1,611,398 1,825,733 1,839,309 1,922,620 EQUIPMENT REPLACEMENT FUND Transfer -In Other Funds 0 32,100 32,100 18,000 Interest Revenue 2,756 3,000 4,231 4,500 Reserved Fund Bal 224,475 220,170 222,926 206,357 227,231 255,270 259,257 228,857 COMPUTER EQUIP REPLACEMENT FUND Transfer -In General Fund 0 35,500 35,500 5,100 Interest Revenue Reserved Fund Bal 13 8,954 0 (1,965) 0 (1,965) 1,000 1 34,900 8,967 33,535 33,535 95,000 TOTAL RESOURCES 32,227,640 41,878,089 33,784,486 43,266,943 Less Interfund Transfers (4,426,405) (8,779,913) (2,615,460) (8,560,837) NET CITY RESOURCES $27,801,234 $33,098,176 $31,169,026 $34,706,106 10 i i � SCHEDULE OF 1 � EXPENDITURES BY FUND i t i `1 i i 1 11 i i t i CITY OF DIAMOND BAR SCHEDULE OF EXPENDITURES BY FUND GENERALFUND Legislative General Government Public Safety Development Services Community Services Public Works Transfer -Out Other Funds SPECIAL FUNDS Community Organization Support Fund 1,055,015 1,008,310 1,193,350 185,040 2,171,519 2,401,982 3,303,575 901,593 4,431,680 4,600,834 4,952,350 351,516 1,126,949 1,911,760 2,117,930 206,170 2,113,605 2,781,731 2,986,240 204,509 1,751,579 2,343,610 2,139,715 (203,895) 1,245,285 1,803,260 1,532,500 (270,760) 13,895,632 16,851,487 18,225,660 1,374,173 15,263 20,000 20,000 0 15,263 20,000 20,000 0 SPECIAL REVENUE FUNDS CAPITAL PROJECTS Gas Tax Fund 964,817 1,385,150 1,202,400 (182,750) Prop A Transit Tax Fund 1,365,737 1,617,260 1,202,130 (415,130) Prop C Transit Tax Fund 1,305,324 465,000 719,000 254,000 Transportation Efficency Act Fund 0 760,160 2,535,845 1,775,685 Integrated Waste Management Fund 208,169 319,850 2,535,845 2,215,995 Air Quality Imp Fund 78,517 115,870 176,490 60,620 SB 821 Fund 0 69,000 31,083 (37,917) Prop A - Safe Neighborhood Parks Fd 0 108,000 832,400 724,400 Park & Facility Development Fund 619,409 0 870,794 870,794 CDBG Fund 387,725 417,113 613,120 196,007 Citizens Option for Public Safety Fund 101,874 217,653 219,600 1,947 Narcotics Asset Forfeiture Fund 0 0 25,000 25,000 CA Law Enforcement Equip Prgm Fd 0 15,100 25,000 9,900 Landscape District # 38 301,243 624,700 380,000 (244,700) Landscape District # 39 155,569 314,245 299,558 (14,687) Landscape District # 41 156,538 433,170 184,344 (248,826) TOTAL SPECIAL REVENUE FUNDS 5,644,922 6,862,271 11,852,609 4,990,338 ITOTAL CITY EXPENDITURES $28,815,667 $29,625,238 $39,030,395 $9,405,157 13 CAPITAL PROJECTS Grand Ave Construction Fund 0 111,580 0 (111,580) Capital Improvement Projects Fund 9,261,290 5,595,900 8,614,476 3,018,576 TOTAL CAPITAL PROJECTS FUND 9,261,290 5,707,480 8,614,476 2,906,996 INTERNAL SERVICE FUNDS Self Insurance Fund (29,335) 174,837 195,000 20,163 Equipment Replacement Fund 16,963 7,063 122,650 115,587 Computer Replacement Fund 10,932 2,100 0 (2,100) TOTAL INTERNAL SERVICE FUND (1,440) 184,000 317,650 133,650 ITOTAL CITY EXPENDITURES $28,815,667 $29,625,238 $39,030,395 $9,405,157 13 'J 11 i STATEMENT OF FUND BALANCE 15 M A M M M A = M M M M M M M M M M M General Fund Community Org Support Fd Gas Tax Fund Prop A - Transit Fd Prop C - Transit Fd Transportation Efficency Fd Integrated Waste Mgt Fd Traffic Congestion Rlf Fd Air Quality Imp Fd SB 821 Fund Prop A - Safe Parks Fd Park & Facility Dev Fd CDBG Fund COPS Fund Narcotics Asset Forfeiture CLEEP Fund LLAD #38 Fd LLAD #39 Fd LLAD #41 Fd CIP Fund Self Insurance Fund Equip Replacement Fd Computer Replacement Fd CITY OF DIAMOND BAR FY05-06 CONSOLIDATED STATEMENT OF ESTIMATED FUND BALANCE Fund Bal Res. Revenues Total Resources Transfers In (out) Appropriations Ending FB $23,762,411 $15,730,325 $39,492,736 ($155,800) $16,693,160 $22,643,776 ' 0 0 0 20,000 20,000 0 585,299 1,050,970 1,636,269 (1,202,400) 0 433,869 918,936 1,438,300 2,357,236 0 1,202,130 1,155,106 1,174,309 736,540 1,910,849 (719,000) 0 1,191,849 0 2,535,845 2,535,845 (2,535,845) 0 0 563,775 382,000 945,775 (185,000) 422,850 337,925 0 0 0 0 0 0 125,458 69,000 194,458 (7,800) 168,690 17,968 0 31,083 31,083 (31,083) 0 0 0 832,400 832,400 (832,400) 0 0 1,900,300 37,000 1,937,300 (870,794) 0 1,066,506 (139,921) 753,041 613,120 (380,915) 232,205 0 189,134 117,000 306,134 (182,700) 36,900 86,534 319,845 7,000 326,845 0 25,000 301,845 72,387 0 72,387 0 25,000 47,387 115,565 272,380 387,945 (80,400) 299,600 7,945 206,728 168,190 374,918 0 299,558 75,360 145,794 127,157 272,951 0 184,344 88,607 0 1,712,439 1,712,439 6,902,037 8,614,476 0 1,712,620 25,000 1,737,620 185,000 195,000 1,727,620 206,357 4,500 210,857 18,000 122,650 106,207 34,900 1,000 35,900 59,100 0 95,000 Note - The General Fund Ending Fund Balance includes a Bond Retirement Reserve at the end of FY05 of $676,897.61. ENERAL FUND GET i t �l t 1 19 t Ll t Lj 1 t CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2005-2006 ESTIMATED RESOURCES Property Taxes Other Taxes State Subventions From Other Agencies Fines and Forfeitures Current Services Charges Use of Money & Property Transfers -in Other Funds PFA - Lease Payment Account Economic Dev. Fd Bal Reserves Total Estimated Resources APPROPRIATIONS City Council City Attorney City Manager/City Clerk Finance Human Resources Information Systems General Government Public Information Law Enforcement Volunteer Patrol Fire Animal Control Emergency Preparedness Community DevJPlanning Building & Safety Neighborhood Improvement Economic Development Community Services Admin Diamond Bar Center - Oper. Park Operations Recreation Public Works - Admin Engineering Road Maintenance Landscape Maintenance Transfer -Out Other Funds Total Appropriations FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted $2,682,871 $2,787,000 $3,162,832 $3,179,000 5,076,460 4,754,400 5,470,005 5,427,700 2,751,211 3,118,220 4,219,296 3,199,805 250,250 872,236 721,921 10,000 733,902 717,000 713,201 746,000 1,457,345 2,142,460 1,732,556 2,179,620 401,515 695,200 965,598 758,200 1,096,595 1,399,420 1,090,263 1,376,700 0 0 0 230,000 0 395,500 395,500 546,750 $14,450,151 $16,881,436 $18,471,172 $17,653,775- $142,962 $147,830 $125,010 $168,500 88,709 90,000 65,302 90,000 823,344 933,375 770,844 934,850 349,174 416,120 332,346 391,050 143,703 296,540 252,978 224,050 223,302 515,455 511,315 629,015 1,046,961 957,674 886,920 1,571,560 408,379 412,600 343,059 487,900 4,288,481 4,460,000 4,328,957 4,769,000 8,539 13,150 5,626 13,300 7,359 7,360 7,359 7,500 79,525 89,900 86,958 94,000 47,776 31,450 31,066 68,550 425,691 692,215 497,735 741,350 389,618 685,200 447,033 556,280 236,157 305,300 236,768 273,550 248,034 601,745 200,913 546,750 375,096 407,361 348,161 393,600 0 635,363 613,756 663,240 631,310 610,560 639,580 627,520 1,107,199 1,120,995 1,142,818 1,301,880 428,900 486,350 324,117 513,450 158,251 484,615 366,851 287,600 945,745 1,256,400 813,167 1,087,800 218,683 234,460 205,016 250,865 196,519 272,600 252,094 282,100 13,019,417 16,164,618 13,835,749 16,975,260 Excess Resources over Appropriations $1,430,733 716,818 $4,635,423 $678,515 Fund Balance Reserves @ Beg of Year 19,964,071 20,346,038 20,346,038 23,762,411 Available Resources 21,394,804 21,062,856 24,981,462 24,440,926 Uses of Fund Balance Reserves: Economic Development Transfer out - CIP Fund Estimated Fd Bal Reserves @ 06/30 395,500 395,500 546,750 1,048,766 3,497,920 823,551 1,250,400 20,346,038 17,169,436 23,762,411 22,643,776 21 t t � GENERAL FUND 1 1 REVENUE i 1 SUMMARY t t 11 1 23 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2005-2006 Property Taxes 30010 Current Secured 30020 Current Unsecured 30050 Supplemental Roll 30100 Prior Year Property Tax 30200 Misc. Property Taxes 30250 Interest Penalties & Delinquencies Total Other Taxes Total Property Taxes Other Taxes 31340 31010 Sales Tax 31011 Sales Tax Compensation Fund 31200 Transient Occupancy Tax 31210 Franchise Tax 31250 Property Transfer Tax Total Subventions -State Total Other Taxes Subventions - State: 31340 Homeowners Exemption 31700 Motor Vehicle in Lieu (VLF) 31701 VLF - Property Tax in Lieu 31800 Off Highway Tax 31885 ERAF III Revenue 80,000 Total Subventions -State From Other Agencies FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget - Actual Adopted 2,493,608 2,500,000 2,654,490 2,882,000 39,721 160,000 157,876 162,000 88,800 70,000 291,111 80,000 34,534 30,000 42,950 30,000 (132) 12,000 9,296 10,000 26,340 15,000 7,109 15,000 2,682,871 2,787,000 3,162,832 3,179,000 3,167,901 2,133,550 2,645,096 2,608,300 710,850 752,464 869,400 628,564 600,000 717,879 640,000 912,531 960,000 941,319 960,000 367,464 350,000 413,247 350,000 5,076,460 4,754,400 5,470,005 5,427,700 33,139 30,000 34,497 30,000 2,716,134 288,920 1,386,206 370,000 Vehicle Impound Fees 3,195,280 3,195,280 3,195,280 1,938 1,500 786 2,000 (397,480) (397,473) (397,475 2,751,211 3,118,220 4,219,296 3,199,805 31620 FEMA Revenue 12,628 10,000 31625 Fed Homeland Security Grant 23,563 34,293 0 31635 Fed Grants - HUD 223,673 0 31900 Intergovt Revenue -Other Cities 250,250 625,000 675,000 0 Total From Other Agencies 250,250 872,236 721,921 10,000 Fines & Forfeitures 32150 Vehicle Code Fines 457,420 450,000 443,996 450,000 32200 General Fines 24,713 50,000 26,093 30,000 32210 Municipal Code Fines 100 2,000 1,000 - 32230 Parking Fines 236,009 200,000 227,032 250,000 32250 Vehicle Impound Fees 15,660 15,000 16,080 15,000 32270 False Alarm Fees 0 Total Fines & Forfeitures 733,902 717,000 713,201 746,000 Current Service Charges: Building Fees: 34110 Building Permits 242,264 466,000 295,884 382,100 34120 Plumbing Permits 26,435 45,000 29,626 36,900 34130 Electrical Permits 37,625 72,000 41,570 59,040 34140 Mechanical Permits 15,004 32,000 14,079 26,250 34200 Permit Issuance Fee 52,498 61,000 48,451 50,020 34250 Inspection Fees 14,687 14,000 16,453 11,480 34300 Plan Check Fees 257,526 452,000 297,621 370,640 34310 Plan Retention Fee 3,626 5,100 3,200 4,200 34350 SMIP Fees 29 7,000 (109) 200 Sub -Total 649,694 1,154,100 746,775 940,830 24 t Ll t i Ij i i t CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2005-2006 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted Planning Fees: 34410 Environmental Fees 0 34430 Current Planning Fees 104,716 100,000 111,203 100,000 34500 Miscellaneous Planning Permits 0 34550 Developer Fee 779 175,000 Sub -Total 104,716 100,000 111,982 275,000 Engineering Fees: 34610 Engr - Plan Check Fees 29,985 50,000 37,978 80,000 34620 Engr - Permit Issuance Fee 4,812 15,000 5,658 10,000 34630 Engr - Encroachment Fees 13,629 10,000 3,631 10,000 34640 Engr - Inspections Fees 20,587 30,000 30,452 30,000 34650 Soils/Misc Engineering Fees 20,000 73,997 50,000 34660 Traffic Mitigation - Engineering 4,863 100,000 4,354 100,000 34665 Industrial Waste Fees 18,287 20,000 7,888 20,000 Sub -Total 92,163 245,000 163,958 300,000 Recreation Fees: 34720 Community Activities 38,682 39,915 36,610 54,990 34730 Senior Activities 26,572 39,300 34,243 48,380 34740 Athletics 104,335 107,560 111,753 108,890 34760 Fee Programs 146,841 161,585 157,765 186,530 34780 Contract Classes 213,942 215,000 279,980 235,000 34800 Special Event Fees 80,400 80,000 89,490 30,000 Sub -Total 610,772 643,360 709,841 663,790 Total Current Service Charges 1,457,345 2,142,460 1,732,556 2,179,620 Use of Money and Property: 36100 Investment Earnings 180,960 300,000 484,858 350,000 36600 Returned Check Charges 566 1,000 4,064 1,000 36610 Rents & Concessions 160,541 367,200 437,247 37,200 36615 DB Center Rental 315,000 36620 Heritage Pk Bldg Rental 16,000 36625 Parks & Fields Rental 10,000 36630 Sale of Fixed Assets 2,994 0 36640 City Store Sales 930 1,000 675 1,000 36650 Sale of Printed Material 2,818 5,000 5,534 7,000 36660 Donations 22,049 0 8,714 500 36800 Property Damage - Pub Wks 26,968 20,000 16,589 15,000 36810 Property Damage - Parks 5,000 36900 Miscellaneous Revenue 3,690 1,000 7,917 500 Total Use of Money and Property 401,516 695,200 965,598 758,200 Transfers In -Other Funds: 39010 Transfer -in Library Fund 65,785 39111 Transfer In - Gas Tax Fund 964,817 1,105,150 966,999 932,800 39113 Transfer In - Prop C Fund 9,000 39115 Transfer In - Int. Waste Mgt. Fd 185,000 39118 Transfer In - AB2766 7,800 7,800 7,800 39123 Transfer In - Safe Parks 108,000 59,400 39126 Transfer In - COPS Fund 65,993 178,470 115,464 182,700 Total Transfers In -Other Funds 1,096,595 1,399,420 1,090,263 1,376,700 25 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2005-2006 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget - Actual Adopted PFA - Lease Payment Account Balance 230,000 Economic Dev. Fund Balance Reserves Economic Development 395,500 395,500 546,750 GENERAL FUND TOTAL 14,450,151 16,881,436 18,471,172 17,653,775 26 LTOTALBUDGET CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY05-06 $17,653,775 PROPERTY TAXES 3,179,000 Current Secured (30010) Amount Budgeted: 2,882,000 Increased Property Valuations (10% per County estimates) 2,882,000 Current Unsecured (30020) Amount Budgeted: 162,000 Historical 162,000 1 27 Supplemental Roll (30050) Amount Budgeted: 80,000 Historical 80,000 Prior Year Property Tax (30100) Amount Budgeted: 30,000 Historical 30,000 Misc. Property Taxes (30200) Amount Budgeted: 10,000 Historical 10,000 Interest Penalties & Delinquencies (30250) Amount Budgeted: 15,000 Historical 15,000 OTHER TAXES 5,427,700 Sales Tax (31010) Amount Budgeted: 2,608,300 Based on cur yr - annualized = $2,752,829.28 less partial loss of a major sales tax producer 2,608,300 Amount Budgeted: 869,400 Sales Tax Compensation Fund (31011) 25% of Sales Tax Budget - to be received periodically from the State assuming State backfills the revenue as promised. 869,400 Transient Occupancy Tax (31200) Amount Budgeted: 640,000 ' Based on current yr - annualized 640,000 Franchise Tax (31210) Amount Budgeted: 960,000 Based on current year revenues 960,000 Property Transfer Tax (31250) Amount Budgeted: 350,000 Historical 350,000 SUBVENTIONS -STATE 3,199,805 Homeowners Exemption (31340) Amount Budgeted: 30,000 Historical 30,000 Motor Vehicle in Lieu (31700) Amount Budgeted: 370,000 Based on estimated $6.30 per capita (59,487) 370,000 1 27 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY05-06 Page 2 VLF Property Tx in Lieu (31701) Amount Budgeted: 3,195,280 Based on FY04-05 3,195,280 Off Highway Tax (31800) Amount Budgeted: 2,000 2,000 ERAF III Shift (31885) Amount Budgeted: (397,475) Based on FY04-05 (397,475) FROM OTHER AGENCIES 10,000 FEMA Revenue (31620) Amount Budgeted: 10,000 10,000 Federal Homeland Sec Grant (31625) Amount Budgeted: 0 Federal Grants (HUD) (31635) Amount Budgeted: 0 Sale of Prop A Transit - Other Cities (31900) Amount Budgeted: 0 FINES & FORFEITURES 746,000 Traffic Fines (32150) Amount Budgeted: 450,000 450,000 General Fines (32200) Amount Budgeted: 30,000 30,000 Municipal Code Fines (32210) Amount Budgeted: 1,000 1,000 Parking Fines (32230) Amount Budgeted: 250,000 Based on current year 250,000 Vehicle Impound Fees (32250) Amount Budgeted: 15,000 15,000 False Alarm Fees (32270) Amount Budgeted: 0 Graffiti Restitution (32350) Amount Budgeted: 0 28 t CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION ' FY05-06 Page 3 Developer Fee (34550) Amount Budgeted: 175,000 $10,000 per unit fee from Lewis 175,000 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 80,000 Lewis/Brookfield, Crooked Creek Homes, South Pointe/JCC SFR, CRTC, TM 53670 1 29 CURRENT SERVICE CHARGES: 2,179,620 BUILDING FEES: Building Permits (34110) Amount Budgeted: 382,100 Based on Est provided by D & J Engr 382,100 Plumbing Permits (34120) Amount Budgeted: 36,900 Based on Est provided by D & J Engr 36,900 Electrical Permits (34130) Amount Budgeted: 59,040 Based on Est provided by D & J Engr 59,040 Mechanical Permits (34140) Amount Budgeted: 26,250 Based on Est provided by D & J Engr 26,250 Permit Issuance Fee (34200) Amount Budgeted: 50,020 ' Based on Est provided by D & J Engr 50,020 Inspection Fees (34250) Amount Budgeted: 11,480 Based on Est provided by D & J Engr 11,480 Amount Budgeted: 370,640 Plan Check Fees (34300) Based on Est provided by D & J Engr 370,640 Amount Budgeted: 4,200 Plan Retention Fee (34310) 4,200 SMTP Fees (34350) Amount Budgeted: 200 Primarily remitted to State 200 PLANNING FEES: Environmental Fees (34410) Amount Budgeted: 0 Amount Budgeted: 100,000 Current Planning Fees (34430) 100,000 IMiscellaneous Amount Budgeted: 0 Planning Permits (34500) Developer Fee (34550) Amount Budgeted: 175,000 $10,000 per unit fee from Lewis 175,000 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 80,000 Lewis/Brookfield, Crooked Creek Homes, South Pointe/JCC SFR, CRTC, TM 53670 1 29 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY05-06 Page 4 Engr - Permit Issuance Fee (34620) Amount Budgeted: 10,000 Engr - Encroachment Fees (34630) Amount Budgeted: 10,000 Engr - Inspections Fees (34640) Amount Budgeted: 30,000 Lewis/Brookfield, Banning Way Office, etc. Eng Soils/Misc Engineering Fees (34650) Amount Budgeted: 50,000 Traffic Mitigation - Engineering (34660) Amount Budgeted: 100,000 Lewis/Brookfield, Industry IBC, etc. Industrial Waste Fees (34665) Amount Budgeted: 20,000 RECREATION FEES Community Activities (34720) Amount Budgeted: 54,990 City Birthday Party 14,600 Haunted House/Fall Festival 4,000 Easter Egg Hunt 75 Adult Excursions 29,015 Winter Snowfest 7,300 Senior Activities (34730) Amount Budgeted: 48,380 Senior Excursions 33,480 Senior Activities 14,900 Athletics (34740) Amount Budgeted: 108,890 Youth Baseball 12,960 One Pitch Softball Tournament 400 Youth Track Meet 2,850 Youth Soccer 9,560 Youth Basketball 33,680 Adult Volleyball 4,800 Adult Basketball 44,640 Fee Programs (34760) Amount Budgeted: 186,530 Day Camp 79,510 Youth Excursions 3,850 Tiny Tots 103,170 Contract Classes (34780) Amount Budgeted: 235,000 Contract Classes 235,000 Special Event Fees Amount Budgeted: 30,000 Calvary Chapel - Sheriff 30,000 30 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY05-06 Page 5 USE OF MONEY AND PROPERTY 758,200 Interest Earnings (36100) Amount Budgeted: 350,000 Interest Yields rising 350,000 Returned Check Charges (36600) Amount Budgeted: 1,000 1,000 Rents & Concessions (36610) Amount Budgeted: 37,200 Soda Machine Contract — Parks 14,000 Cell Site Contract -- Peterson Park 12,900 Pay Phone Agreement — Peterson Park 300 Cell Site Contract -- Eastgate Road Access 10,000 Diamond Bar Center Rental (36615) Amount Budgeted: 315,000 Diamond Bar Center Rental 315,000 J Sale of Promotional Items (36640) Amount Budgeted: 1,000 City Store 1,000 Sale of Printed Material (36650) Amount Budgeted: 7,000 7,000 Donations (36660) Amount Budgeted: 500 500 Property Damage - Pub Wks (36800) Amount Budgeted: 15,000 15,000 Property Damage - Parks (36810) Amount Budgeted: 5,000 5,000 Miscellaneous Revenue (36900) Amount Budgeted: 500 500 31 Heritage Park Bldg Rental (36620) Amount Budgeted: 16,000 Heritage Park Community Center Rental 16,000 Parks & Fields Rental (36625) Amount Budgeted: 10,000 Pantera Park Activity Room Rental 5,700 Non Resident Picnic Reservations 450 Ball Field Rental 3,850 Sale of Fixed Assets (36630) Amount Budgeted: 0 J Sale of Promotional Items (36640) Amount Budgeted: 1,000 City Store 1,000 Sale of Printed Material (36650) Amount Budgeted: 7,000 7,000 Donations (36660) Amount Budgeted: 500 500 Property Damage - Pub Wks (36800) Amount Budgeted: 15,000 15,000 Property Damage - Parks (36810) Amount Budgeted: 5,000 5,000 Miscellaneous Revenue (36900) Amount Budgeted: 500 500 31 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY05-06 Page 6 TRANSFERS IN - OTHER FUNDS 1,376,700 Transfer In - Gas Tax Fund (39111) Amount Budgeted: 932,800 Utilities (001-5510-42126) 30,000 Road Maintenance (001-5554-XXXX) less street sweeping & storm drainage 902,800 Transfer In - Prop C Fund (39113) Amount Budgeted: 9,000 Administration of Prop C Signal Projects 9,000 Transfer In - Int. Waste Mgt Fd (39115) Amount Budgeted: 185,000 Street Sweeping (001-5554-45501) 165,000 Storm Drainage (001-555445512) 20,000 Transfer In - COPS Fund (39126) Amount Budgeted: 182,700 290-D Team 142,700 Sp Svcs - Bike Patrol, Schl Enf, Tr CkPts 40,000 Law Enforcement Technician Position Transfer In - AB 2766 (AQMD) Fund (39118) 7,800 Web Site Svcs 7,800 Transfer In - Safe Parks Fund (39123) Amount Budgeted: 59,400 Youth Master Plan Implementation Personnel (Rec Specialist - .75) 48,000 Prof Svcs 11,400 PFA - Lease Payment Account 230,000 230,000 Remaining Bond Proeceeds Reserved for 230,000 Interest Payment Economic Dev Fd Balance Reserves Amount Budgeted: 546,750 546,750 Economic Development Expenditures 546,750 32 t � GENERAL FUND 1 1 EXPENDITURE i SUMMARY i 1 33 � � � � � � r � � ili■I�I � � �� � � � � IIS � CITY OF DIAMOND BAR GENERAL FUND OPERATING EXPENDITURE SUMMARY Fiscal Year 2005-2006 Department Personal Services Supplies Operating Expenditures Professional Services Contract Services Capital Outlay Transfers Total Percentage Community Administration City Council $115,200 1,750 51,550' 0 $0 $168,500 0.92% City Attorney 90,000 90,000 0.49% City Manager/Clerk 644,600 3,800 129,850 153,600 3,000 934,850 5.13% Finance 286,300 1,400 12,050 89,800 1,500 391,050 2.15% Human Resources 175,150 2,500 36,800 9,600 224,050 1.23% Information Systems 278,050 8,250 117,350 60,000 22,650 142,715 629,015 3.45% General Government 17,500 27,000 1,354,560 146,500 10,000 16,000 1,571,560 8.62% Public Information 211,450 20,000 117,950 137,500 1,000 0 487,900 2.68% Law Enforcement 3,000 4,766,000 4,769,000 26.17% Community Volunteer Patrol 5,000 2,750 5,550 13,300 0.07% Fire 7,500 7,500 0.04% c`'Animai Control 94,000 94,000 0.52% Emergency Preparedness 4,500 33,050 25,000 6,000 68,550 0.38% Transfers Out 1,532,500 1,532,500 8.41% Community Development Planning 404,300 4,000 33,100 294,450 0 5,500 741,350 4.07% Building and Safety 145,350 1,000 4,000 355,930 50,000 556,280 3.05% Neighborhood Improvement 195,150 3,500 9,900 65,000 273,550 1.50% Economic Development 59,050 1,000 24,700 438,000 24,000 546,750 3.00% Community Services -Admin 337,550 5,500 24,150 21,200 450 4,750 393,600 2.16% Diamond Bar Center 213,550 21,000 152,550 0 235,050 41,090 663,240 3.64% Community Services -Park Operatns 8,760 363,560 0 217,900 37,300 627,520 3.44% Recreation Services 782,360 49,635 182,195 18,550 265,340 3,800 1,301,880 7.14% Public Works -Admin 304,150 5,500 46,800 97,000 57,500 2,500 513,450 2.82% Engineering 121,000 2,600 164,000 267,600 1.58% Road Maintenance 162,800 25,000 10,000 40,000 850,000 1,087,800 5.97% Landscape Maintenance 0 250,865 250,865 1.38% GENERAL FUND TOTAL $4,458,510 $196,845 $2,715,265 $1,621,200 $7,387,165 $314,155 $1,532,500 $18,225,660 100.00% Percentage of Total 24.46% 1.08% 14.90% 8.90% 40.53% 1.72% 8.41% 100.00% EXPENDITURE DETAIL i IJ P SECTION & DEPARTMENT 37 i � CITY OF DIAMOND BAR 1 i COMMUNITY ADMINISTRATION 1 1 39 CITY OF DIAMOND BAR Department - Legislative • City Council • City Attorney • City Manager/City Clerk 41 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2005-2006 Organization #: 001-4010 through 001-4040 DEPARTMENT INCLUDES: City Council $168,500 City Attorney 90,000 City Manager/City Clerk's Office 934,850 LEGISLATIVE City Attomey 7.5% City Council 14.1% City Mgr/City Clerk's Office 78.3% Total Department Expenditures - $1,193,350 42 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES 695,445 748,530 602,280 759,800 SUPPLIES 3,153 3,900 2,439 5,550 OPERATING EXPENDITURES 137,961 170,775 173,576 181,400 PROFESSIONAL SERVICES 218,456 245,000 180,520 243,600 CAPITAL OUTLAY 0 3,000 2,341 3,000 DEPARTMENTTOTAL $1,055,015 $1,171,205 $961,156 $1,193,35C DEPARTMENT INCLUDES: City Council $168,500 City Attorney 90,000 City Manager/City Clerk's Office 934,850 LEGISLATIVE City Attomey 7.5% City Council 14.1% City Mgr/City Clerk's Office 78.3% Total Department Expenditures - $1,193,350 42 CITY OF DIAMOND BAR ' ACTIVITY COMMENTARY 2005-2006 ' DIVISION TITLE: CITY COUNCIL DIVISION NO. 4010 ' The City Council is the legislative and policy-making body for the City of Diamond Bar. Five council members are elected at -large for four-year, overlapping terms of office. The Council annually elects one of its members to serve as Mayor. The Mayor presides over all ' Council meetings and is the ceremonial head of the City for official functions. As Diamond Bar's elected representatives, the City Council expresses the values of the ' electorate in keeping pace with viable community needs and for establishing the quality of municipal services in the urban environment. The Council determines service levels and revenue obligations through the adoption of an annual budget; authorizes City contracts and expenditures; establishes City service and operating policies; and adopts such regulatory measures as may be necessary for the mutual protection of the community. ' Council members also represent the City on various intergovernmental organizations to achieve governmental cooperation, legislation, and programs that are consistent with the needs of the community. PERSONNEL ' City Council Members 5.0 i 1 43 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 PERSONNEL SERVICES 40010 Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42330 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42112 Photography 42125 Telephone 42130 Rental/Lease of Equipment 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 600 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS DE#�ART�IIEN'il' Legtslatf+te ;� D1VIS10i N City Crtcit'. ORGAMM"IdN #: Wt. . 0.1,0 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted 38,917 41,030 41,724 47,000 1,967 3,750 1,719 4,450 4,902 6,200 6,296 8,550 232 350 109 400 250 300 782 600 858 950 48,056 45,400 40,435 53,550 94,856 97,580 91,141 115,200 661 1,000 55 1,750 661 1,000 55 1,750 95 240 0 500 110 500 3,027 2,500 2,168 2,700 2,220 2,600 1,784 2,700 100 300 50 300 100 95 100 2,025 1,500 2,021 1,500 24,906 25,000 14,001 25,000 15,000 13,750 13,250 15,750 0 3,000 95 3,000 47,373 49,250 33,814 51,550 72 0 72 0 0 0 DIVISION TOTAL 142,962 147,830 125,010 168,500 44 ' CITY OF DIAMOND BAR CITY COUNCIL (001-4010) ' BUDGET DISCUSSION FY05-06 TOTAL BUDGET $168,500 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 115,200 City Council Members ($746/mo) 5.00 CC (three extra possible members in Dec) SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,750 Misc Office Supplies 1,750 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 500 Council Photos - 500 ' Telephone (42125) Amount Budgeted: 2,700 Cell Phones (5@ $45/mo plus minutes) 2,700 IRental/Lease of Equipment (42130) Amount Budgeted: 2,700 1 45 Cable Modem (5 @ 45/mo) 2,700 ' Membership & Dues (42315) Amount Budgeted: 300 ICSC 300 ' CEWAER Publications (42320) Amount Budgeted: 100 Misc 100 Meetings (42325) Amount Budgeted: 1,500 League, Chamber, Misc 1,500 Travel -Conferences (42330) Amount Budgeted: 25,000 League, CCCA, Natl League, SCAG, 25,000 Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Amount Budgeted: 15,750 Auto Allowance - 250/mo X 5 + 250 X 3 15,750 Education & Training (42340) Amount Budgeted: 3,000 CC/CM Team Training - League 3,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 0 1 45 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 DIVISION TITLE: CITY ATTORNEY DIVISION NO. 4020 The City Attorney acts as the City's legal counsel, prepares resolutions, ordinances and agreements; and advises the City Council and staff on all legal matters relating to the operation of the municipal government. This service is provided through a contractwith the law offices of Jenkins & Hogin, L.L.P. Under special legal circumstances, the City may be required or choose to contract with another firm. These services which are required in addition to the standard City Attorney contract are also included within this division. PERSONNEL Total Positions 0.00 46 47 CITY OF DIAMOND BAR DEPARTMENT,:Legislative ESTIMATED EXPENDITURESDIVlS10N .1ty..... FY 2005-2006 OR,6"IZAT-ION :. 001*4020, FY2003-04 FY 2004-05 -FY 2004-05 FY 2005-06 PROFESSIONAL SERVICES Actuals Adjusted Budget Actual Adopted 44020 Prof Svcs - General Legal 73,986 65,000 61,898 65,000 44021 Prof Svcs - Special Legal 14,723 25,000 3,404 25,000 ' TOTAL PROF SVCS 88,709 90,000 65,302 90,000 DIVISION TOTAL 88,709 90,000 65,302 90,000 47 CITY OF DIAMOND BAR CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY05-06 TOTAL BUDGET $90,000 PROFESSIONAL SERVICES General Legal Svcs (40020) Amount Budgeted: 65,000 City Attorney 65,000 Special Legal Svcs (40021) Amount Budgeted: 25,000 Special Litigations 25,000 48 t CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 - DIVISION TITLE: CITY MANAGER / CLERK DIVISION NO. 4030 ' The City Manager/City Clerk's Office budget provides for continued administrative direction to all operating divisions in compliance with the City's Municipal Code. This division is responsible for the execution of Council policy and the enforcement of all laws and ordinances. It is also responsible for all official documents and records of the City. The City Manager, in concert with the City Council, establishes policy, provides leadership and implements efficient and effective services. The City Manager is the director of all City personnel. As such, the Manager establishes and maintains appropriate controls to ensure ' that all operating departments adhere to Council and legally mandated policies and regulations. Additionally the Manager is responsible for the preparation and administration of the annual budget. The City Clerk has the statutory duty to record the official minutes of all City Council meetings. The division maintains original resolutions and ordinances, is the responsible for the management of all of the City records and is the custodian of the City seal. This position also acts as the chief election officer for the City for municipal elections. The City Clerk prepares all necessary documents for the City Council public hearings, posts notices and copies of ordinances as required by law. The Clerk is also responsible for the maintenance of the Municipal Code. Administrative and clerical support to the City Council members is also provided through the City Manager/City Clerk's office. PERSONNEL ' FULL TIME POSITIONS ' City Manager 1.00 Assistant City Manager 0.90 Executive Assistant 1.00 Sr. Management Analyst 1.00 Sr. Admin Assistant 1.00 Office Assistant II 1.50 ' Total Positions 6.40 1 49 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Workers Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 5,950 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES DEPARTJNENT- Les tnre DIAMON'i qty ManagerlClerk E�tGANITIO.ht:# Q01.4D3(3 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted 464,907 470,600 390,238 472,650 726 1,000 1,310 1,000 4,832 6,100 4,189 5,500 58,542 82,200 58,623 85,800 2,051 5,950 799 5,450 2,807 3,350 2,507 2,900 6,963 8,000 5,746 6,900 59,761 73,750 47,727 64,400 600,589 650,950 511,139 644,600 2,232 2,500 2,072 3,000 260 400 312 800 2,492 2,900 2,384 3,800 OPERATING EXPENDITURES 42110 Printing 0 0 42115 Advertising 4,543 9,000 3,978 15,000 42125 Telephone 1,723 1,950 1,562 1,500 42200 Equipment Maintenance 231 750 312 750 42315 Membership & Dues 2,884 3,425 5,588 4,000 42320 Publications 2,601 2,900 3,133 3,000 42325 Meetings 3,724 2,100 3,545 3,000 42330 Travel -Conferences 21,724 22,500 22,327 25,000 42335 Travel -Mileage & Auto Allow 8,785 8,400 6,642 6,600 42340 Education & Training 1,663 5,500 13,730 6,000 42390 Elections 42,710 65,000 78,945 65,000 TOTAL OPERATING EXP. 90,588 121,525 139,762 129,850 PROFESSIONAL SERVICES 44000 Professional Services 114,067 146,000 115,218 153,600 44030 Prof Svcs -Data Processing 15,608 9,000 0 TOTAL PROF SVCS 129,675 155,000 115,218 153,600 CAPITAL OUTLAY 46230 Computer Equip -Hardware 600 563 46235 Computer Equip -Software 2,400 1,778 3,000 TOTAL CAPITAL OUTLAY 0 3,000 2,341 3,000 DIVISION TOTAL 823,344 933,375 770,844 934,850 4i7 ' CITY OF DIAMOND BAR CITY MANAGER / CLERK (001-4030) ' BUDGET DISCUSSION FY05-06 ' TOTAL BUDGET $934,850 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 644,600 1 51 City Manager 1.00 FT Asst. City Manager 0.90 FT Executive Assistant 1.00 FT Senior Admin Assistant 1.00 FT ' Senior Management Analyst 1.00 FT Office Assistant II 1.50 FT 6.40 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,000 Misc Office Supplies 3,000 Includes purchase of additional minute, resolution, ordinance books and paper Small Tools & Equipment (41300) Amount Budgeted: 800 Misc Small Tools 400 FAX Machine 400 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 15,000 ' Public hearing notices 15,000 (doesn't include LLADs) ' Telephone (42125) Amount Budgeted: 1,500 Cell phones 1,500 Equipment Maintenance (42200) Amount Budgeted: 750 Misc 750 Membership & Dues (42315) Amount Budgeted: 4,000 ' ICMA (2) CM/ACM SCAN NATOA (2) ACM/CM ' MMASC (3) ACM/SRMA SGVCMA ICSC (1) CM SGVACM ' MISAC CCAC, IIMC, Nab Notary Assn, Natl Parliamentarians 1 51 CITY OF DIAMOND BAR CITY MANAGER/ CLERK (001-4030) BUDGET DISCUSSION FY05-06 Paae 2 Publications (42320) Amount Budgeted: 3,000 Cable TV Publications, CA Public Sector Directory, various 500 City Attorney's Handbook from LOCC 400 West Code Updates 2,100 Meetings (42325) Amount Budgeted: 3,000 Various 3,000 Travel -Conferences (42330) Amount Budgeted: 25,000 Includes travel for City Mgr, ACM, SRMA 25,000 League, MMASC, CCCA, ICMA,ICSC, etc League Election Conf-Monterey, CCAC Annl Conf., City Clerk's Ann[ Conf Travel -Mileage & Auto Allow (42335) Amount Budgeted: 6,600 Misc Mileage Reimbursements CM Auto Allowance 4,800 ACM Auto Allowance 1,800 Education & Training (42340) Amount Budgeted: 6,000 Misc including Tuition Reimb 3,000 CM Education Allowance 3,000 Elections (42390) Amount Budgeted: 65,000 65,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 153,600 Temp Services - Vacation Exec Asst 2,000 Min Sec Svcs - WCCA, Library Task Force 3,100 Minute Secretary - City Council Minutes 20,000 Lobbying Svcs - Gonzalves $3,000/mo 36,000 Contract Election Consultant 25,000 Municode Supplement 15,000 Temp Svcs 12,500 Cable TV Franchise Svcs 40,000 Prof Svcs -Data Processing (44030) Amount Budgeted: 0 CAPITAL OUTLAY Computer Equip -Software (46235) Amount Budgeted: 3,000 Misc Software needs - Insurance Tracking & 3,000 False Alarm tracking 52 � CITY OF DIAMOND BAR � Department -Admin. &Support t • Finance � • Human Resources • Information Systems � • General Government ' • Public Information 1 53 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration and Support FY 2005-2006 Organization #: 001-4050 through 001.4095 ADMINISTRATION AND SUPPORT Information Systems Human Resources 19.0% 6.8% Finance 11.8% Public Information 14.8% General Government 47.6% Total De aliment Expenditures - $3,303,575 54 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES $656,036 807,470 $737,997 $968,450 SUPPLIES 57,256 56,900 54,870 59,150 OPERATING EXPENDITURES 816,042 862,374 795,135 1,638,710 PROFESSIONAL SERVICES 462,900 581,300 464,962 443,400 CONTRACT SERVICES 1,755 16,650 21,609 33,650 CAPITAL OUTLAY 177,530 273,695 252,045 160,215 DEPARTMENT TOTAL $2,171,519 2,598,389 $2,326,618 $3,303,575 DEPARTMENT INCLUDES: Finance $391,050 Human Resources 224,050 Information Systems 629,015 General Government 1,571,560 Public Information 487,900 ADMINISTRATION AND SUPPORT Information Systems Human Resources 19.0% 6.8% Finance 11.8% Public Information 14.8% General Government 47.6% Total De aliment Expenditures - $3,303,575 54 DIVISION TITLE: FINANCE CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 DIVISION NO. 4050 The Finance Division provides accounting control over assets, revenues, receivables and maintains budgetary control over all City funds. This department is responsible for the proper receipt, custody and disbursement of all City funds. The Finance Division processes all financial transactions of the City. Specific activities include accounts payable, cash receipts, payroll, fixed assets, budget maintenance, audits, financial reporting, and the refinements and maintenance of the general accounting system. The Finance Division is also responsible for the safety, liquidity and maximization of the yields of the City's financial resources. In conjunction with the payroll function, the Finance Division is responsible for the administration of the personnel function. This includes benefit administration, personnel review and salary adjustments. PERSONNEL FULL TIME POSITIONS Finance Director .90 Sr. Accountant .90 Accounting Tech .30 Sr. Account Clerk 1.00 Total Positions 3.10 55 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 DEPARTMENT Admin &Support ':,� .I)1gSIt3N Finance OR�A�IEZATIpM �. :::`001-4050 OPERATING EXPENDITURES 42110 Printing FY2003-04 FY 2004-05 _FY 2004-05 FY 2005-06 42315 Membership & Dues Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES C 200 134 20C 40010 Salaries 215,783 214,750 204,769 207,65C 40020 Over -Time Wages 74 300 863 1,000 40070 City Paid Benefits 2,390 3,050 2,202 2,700 40080 Retirement 27,436 32,350 30,805 37,70C 40083 Worker's Comp. Exp. 948 1,720 377 1,700 40084 Short/Long Term Disability 1,315 1,350 1,243 1,300 40085 Medicare 3,156 3,150 2,997 3,050 40090 Benefit Allotment 35,077 36,450 28,605 31,200 TOTAL PERSONNEL 286,179 293,120 271,861 286,300 SUPPLIES 41200 Operating Supplies 1,984 1,300 990 1,200 41300 Small Tools & Equipment 335 200 0 20C TOTAL SUPPLIES 2,319 1,500 990 1,40C OPERATING EXPENDITURES 42110 Printing 1,323 2,000 2,388 1,70C 42315 Membership & Dues 620 800 635 900 42320 Publications C 200 134 20C 42325 Meetings 60 200 159 20C 42330 Travel -Conferences 1,439 4,500 3,772 6,000 42335 Travel -Mileage & Auto Allow 1,945 2,000 2,065 2,050 42340 Education & Training 1,020 1,000 18 1,00C TOTAL OPERATING EXP. 6,407 10,700 9,171 12,050 PROFESSIONAL SERVICES 44000 Professional Services 800 64,500 11,452 64,80C 44010 Prof Svcs-Acctg & Auditing 33,745 25,000 21,300 25,000 44030 Prof Svcs -Data Processing 18,320 21,000 12,857 C TOTAL PROF SVCS 52,865 110,500 45,609 89,80C CAPITAL OUTLAY 46200 Office Equipment 0 C 46220 Office Equip - Furniture 0 300 433 0 46230 Computer Equip - Hardware 1,404 4,282 1,500 1,404 300 4,715 1,50C DIVISION TOTAL 349,174 416,120 332,346 391,050 W 11 t CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 05-06 I TOTAL BUDGET $391,050 1 57 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 286,300 ' Finance Director 0.90 FT Senior Accountant 0.90 FT Accounting Technician .30 FT ' Senior Account Clerk 1.00 FT 1,200 3.10 FT 1 57 SUPPLIES ' Operating Supplies (41200) Amount Budgeted: 1,200 Miscellaneous office supplies 1,200 Small Tools and Equipment (41300) Amount Budgeted: 200 ' Miscellaneous 200 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,700 Printing of Forms & CAFR 700 Printing of Budget 500 Printing of Checks & Forms 500 Membership & Dues (42315) Amount Budgeted: 900 ' GFOA 600 CSMFO 150 CMTA 150 ' Amount Budgeted: 200 Publications (42320) FLSA Publications, GFOA Publications, 200 GASB Info Meetings (42325) Amount Budgeted: 200 Misc - CSMFO, etc. 200 Travel -Conferences (42330) Amount Budgeted: 6,000 GFOA 2,000 CSMFO 1,500 Pentamation 2,500 1 57 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 05-06 Paae 2 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 2,050 Misc 250 Auto Allowance - Finance Director 1,800 Education & Training (42340) Amount Budgeted: 1,000 PERS Update, FLSA Updates, GASB34 Trng 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 64,800 CAFR Info 500 Misc - 1,000 Armored Car Services 3,300 GASB 34 -Infrastructure Evaluation -PY C/O 60,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 25,000 Audit Contract 25,000 Prof Svcs -Data Processing (44030) Amount Budgeted: 0 Pentamation Contract - In IS Div Budget CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 0 Office Furniture (46220) 0 Computer Equipment - Hardware (46230) Amount Budgeted: 1,500 Misc Equip for Finance Staff 1,500 4%' i H 1 r CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 DIVISION TITLE: HUMAN RESOURCES DIVISION NO. 4060 The Human Resources Division provides for the management of personnel services. Primary functions include the development, modification and management of all employee recruitment, classifications, compensation, education/training and employee relations. Some of these functions are further enhanced and/or developed through the City's Employee Relations Committee (ERC) which serves as an advisory board to the City Manager on administrative matters that impact the workforce. It is the mission of the ERC to promote a healthy work environment for the employees of the City of Diamond Bar by creating and supporting a calendar of educational, social, and community building events to better connect employees within the civic community and the wider community, to nurture positive relations between all employees, and to stimulate continuous growth in the sense of well-being of the City of Diamond Bar work force. PERSONNEL FULL TIME PERSONNEL Assistant City Manager Human Resources Mgr Total Positions 1 59 0.10 1.00 1.10 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 DEPARTMI:N i Admin. &Support DIViS10N t iuman Resources, Oti;GANiATION.I 001.4060 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES Operating Supplies 170 1,058 40010 Salaries 72,571 73,450 73,205 80,050 40015 Bilingual Pay Differential Promotional Supplies 1,511 3,000 15,000 40070 City Paid Benefits 891 950 961 1950 40080 Retirement 9,197 11,100 11,063 14,550 40083 Worker's Comp. Exp. 443 600 147 650 40084 Short/Long Term Disability 441 450 448 500 40085 Medicare 1,091 1,100 1,044 1,200 40090 Benefit Allotment 11,043 11,400 10,352 11,250 40093 Benefits Admininstration 917 1,000 902 1,000 40095 Employee Severance 24,999 100,000 71,830 50,000 42340 TOTAL PERSONNEL 121,593 200,050 169,952 175,150 SUPPLIES 41200 Operating Supplies 170 1,058 500 41300 Small Tools & Equipment 700 603 41400 Promotional Supplies 1,511 3,000 1,034 2,000 TOTAL SUPPLIES 1,681 3,700 2,695 2,500 OPERATING EXPENDITURES 42110 Printing 300 0 42115 Advertising 399 1,500 1,719 2,000 42315 Membership & Dues 290 2,790 2,880 3,000 42320 Publications 566 300 188 300 42325 Meetings 346 1,500 1,332 2,000 42330 Travel -Conferences 3,386 2,500 2,815 4,500 42340 Education & Training 9,998 10,100 9,691 7,000 42341 Employee Tuition Reimb 7,500 42345 Pre -Employment Screening 3,077 4,200 4,413 5,500 42346 Misc Employee Benefits 2,100 1,553 1,000 42347 Employee Recognition Prgm. 3,000 296 4,000 42348 Emp Computer Loan Pgm 15,000 15,000 TOTAL OPERATING EXP. 18,062 43,290 39,887 36,800 - PROFESSIONAL SERVICES 44000 Professional Services 46,500 38,588 5,600 44021 Prof Svcs - Special Legal 2,367 3,000 1,856 4,000 TOTAL PROF SVCS 2,367 49,500 40,444 9,600 DIVISION TOTAL 143,703 296,540 252,978 224,050 , H CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY05-06 ITOTAL BUDGET IPERSONNEL SERVICES i i Personnel (40010-40095) Asst. City Manager Sr. Management Analyst Citywide Biligual Pay Differential Misc Admin Charges related to benefits not allocated to departments Employee Severance Agreements SUPPLIES $224,050 Amount Budgeted: 175,150 0.10 FT 1.00 FT 1.10 FT 15,000 1,000 50,000 Operating Supplies (41200) Amount Budgeted: 500 Miscellaneous office supplies 500 Promotional Items (41400) Amount Budgeted: 2,000 Employee Recognition Program - certificates, plaques, watches, service pins, pen sets, etc 2,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 0 Advertising (42115) Amount Budgeted: 2,000 Employment Ads 2,000 Membership & Dues (42315) Amount Budgeted: 3,000 MMASC - Sr Mgt Analyst 50 CALPELRA 350 Liebert Cassidy Whitmore - Employee Relations Consortium 2,600 Publications (42320) Amount Budgeted: 300 FLSA Publications 300 Meetings (42325) Amount Budgeted: 2,000 Quarterly Employee Breakfasts 1,500 Interview Panels 500 1 61 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY05-06 Page 2 Travel -Conferences (42330) Amount Budgeted: 4,500 CALPELRA Annual Conference 1,500 CalPERS Annual Conference 1,000 CJPIA Annual Risk Mgmt. Conference 1,000 Liebert Cassidy Whitmore Annual Conference 1,000 Education & Training (42340) Amount Budgeted: 7,000 Gen Staff Training (Computer,Harrassment, Team Bldg etc) 7,000 Employee Tuition Reimbursement (42341) Amount Budgeted: 7,500 Employee Tuition Reimb - $1500/yr 7,500 Pre-employment Screening (42345) Amount Budgeted: 5,500 Pre-employment Physicals & PATs 3,000 Dept. of Justice Background (Live Scan) 2,500 Misc Employee Benefits (42346) 1,000 Section 125 Benefits - Admin Charges 1,000 Employee Recognition Program (42347) Amount Budgeted: 4,000 Employee Appreciation Luncheon 4,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 5,600 Consultant Services 5,000 Bilingual Pay Testing Svcs 600 Prof Svcs -Special Legal (44021) Amount Budgeted: 4,000 Labor Attorney Services 4,000 62 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 DIVISION TITLE: INFORMATION SYSTEMS DIVISION NO. 4070 The Information Systems division provides ongoing technical and software support to all the departments of the City. The Division is also responsible for the enhancement and managing the City's information technology activities including the evaluation, procurement, and maintenance of computer/network systems and software. Beginning this fiscal year, the division will provides Geographical Information Systems (GIS) Solutions and Support to the City's staff and the residents including the web using E -Government technologies. PERSONNEL FULL TIME PERSONNEL Info Systems Director 1.00 Network/GIS Engineer 0.85 IS Support Tech 0.92 PART TIME PERSONNEL Intern 0.00 Total Positions 2.77 63 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 DEPARTMENTd**,:. m"Ift & Support .. I DlViSlOI'�..' 1ftS. stems' l ORG1lS[IZATION;#; ()Q1 -407D FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES Telephone 3,500 1,779 40010 Salaries 42,642 74,900 81,303 204,350 40020 Over -Time Wages 1,218 0 450 430 40030 Part-time Wages 4,426 12,000 11,032 0 40070 City Paid Benefits 686 800 1,107 2,450 40080 Retirement 5,405 10,500 11,738 37,100 40083 Worker's Comp. Exp. 232 1,600 316 1,650 40084 Short/Long Term Disability 259 450 463 1,250 40085 Medicare 975 2,150 2,018 3,000 40090 Benefit Allotment 7,897 9,900 10,175 28,250 44000 TOTAL PERSONNEL 63,740 112,300 118,152 278,050 SUPPLIES 41200 Operating Supplies 209 5,000 5,433 5,250 41300 Small Tools & Equipment 1,200 1,161 3,000 TOTAL SUPPLIES 209 6,200 6,594 8,250 OPERATING EXPENDITURES 42125 Telephone 3,500 1,779 4,140 42205 Computer Maintenance 65,317 21,220 19,680 97,310- 42315 Membership & Dues 120 450 430 450 42320 Publications 100 0 150 42325 Meetings 90,348 1,200 1,295 1,200 42330 Travel -Conferences 223,302 3,000 3,333 3,750 42335 Travel -Mileage & Auto Allow 1,200 1,220 3,000 42340 Education & Training 1,908 7,000 6,967 7,350 TOTAL OPERATING EXP. 2,028 37,670 34,704 117,350 PROFESSIONAL SERVICES 44000 Professional Services 66,362 112,500 121,062 45,000 44030 Prof Svcs -Data Processing 615 19,800 20,052 15,000 TOTAL PROF SVCS 66,977 132,300 141,114 60,000 CONTRACT SERVICES 45000 Contract Services 14,000 21,609 22,650 TOTAL CONTRACT SVCS. 0 14,000 21,609 22,650 CAPITAL OUTLAY 46220 Office Equipment -Furniture 500 430 2,000 46230 Computer Equip -Hardware 65,317 59,900 70,115 84,60C 46235 Computer Equip -Software 25,031 151,835 117;942 55,115 46250 Misc Equipment 750 655 1,000 90,348 212,985 189,142 142,715 --- DIVISION TOTAL 223,302 515,455 511,315 629,015 64 t CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 05-06 TOTAL BUDGET 629,015 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: Full Time: Info Systems Director Network/GIS Engr IS Support Technician - Budgeted for 11 months ISUPPLIES 1.00 FT 0.85 FT -V 1 I 278,050 1 65 Supplies (41200) Amount Budgeted: 5,250 Office Supplies 1,000 Spare Keyboards, Mice & Cables 1,050 SDLT Tapes & Cleaning Tapes 2,750 ' Mixed Transfer Media 450 Small Tools & Equipment (41300) Amount Budgeted: 3,000 ' Departmental Cable/Network Tools 1,000 Handheld GPS unit (GIS) 1,000 Spare Computer Parts 1,000 ' EXPENDITURES OPERATING Telephone (42125) Amount Budgeted: 4,140 ' Toll-free Number 300 Cell/Wireless Network card for support 840 Telephone System Support 3,000 Computer Maintenance (42205) Amount Budgeted: 97,310 Software Maintenance: Departmental Applications 54,640 Finance - Pentamation - PLUS and GRS 27,300 Document Imaging -Fortis 11,000 ' Recreation -Vermont Systems RecTrac 4,000 Tele -Works (Info -to -Go) 7,275 Scala 3,500 Pagemaker, Illustrator, Photoshop, etc. 1,000 Micro -paver, Mr. Sid, Time Tracker 565 1 65 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 05-06 Paae 2 E -Government 15,915 Verisign SSL certs (renewal 2 sites) 1,600 eEye (Secure IS) & (IIS) 700 Domain Name Registration (4 domains) 200 GIS Maintenance (ESRI, GeoPrise) 13,415 Network/Utilities Telephone System TracklT (Knowledge Base & Maint) Anixis (UAF) GFI Languard Disk Defragmentation (Workstations) Spysweeper Server and Desktop Imaging software Winternals System Commander (node) Veritas (Software Maint & Sup) Diskeeper Maintenance (Servers) Surf Control Orion Solarwinds Engineer (w/1 yr Maint.) Win2Data - subscription Hardware Maintenance: Dell Equipment Cisco Equipment Hewlett Packard IP Console 2,950 1,350 200 200 600 350 250 1,200 2,000 1,030 1,140 1,300 2,000 4,700 7,035 450 14,570 12,185 Membership and Dues (42315) Amount Budgeted: 450 MISAC, etc. 450 Publications (42320) Amount Budgeted: 150 Misc 150 Meetings (42325) Amount Budgeted: 1,200 GIS - monthly meetings 600 MISAC - monthly meeting 600 Travel -Conferences (42330) Amount Budgeted: 3,750 MISAC Annual Conference 1,500 Govt Technology Conference (Sacramento) 1,500 ESRI - GIS Conference (Per Diem Only) 750 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 3,000 Auto Allowance - IS Director 1,800 Misc Travel costs MIS Tech 1,200 i CITY OF DIAMOND BAR ' ' Information Systems (4070) 2,000 1,500 500 ' ' BUDGET DISCUSSION Tape Library (DMZ) 5,000 FY 05-06 Tape Library (City Hall upgrades) 10,000 Page 3 1,000 ' Education and Training (42340) Amount Budgeted: 7,350 6,200 Microsoft Training 3,000 4,000 ' Cisco Training 3,000 CD/DVD Burning and Labeling System Inter -Tel Phone System Training 1,350 UPS Qty -2 (aka -Power Supply) 7,000 PROFESSIONAL SERVICES Virtual Private Network 13,000 Professional Services (44000) Amount Budgeted: 2,000 45,000 Wireless Access - DBC/Library Pad Engineering and other special needs 15,000 Bi -Annual IS Audit 15,000 GIS Consulting 15,000 Prof Svcs - Data Processing (44030) Amount Budgeted: 15,000 ' T-1 Lines - $6001mo 7,200 Web Off -Site Hosting 1,800 Web Development Costs 4,000 Web Update Costs 2,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 22,650 Service Contract Toners & Printers (City Wide) 14,500 123Stat (Webtrac monitoring) 150 ScanAlert/Hacker Safe Security testing 2,000 Off -Site Storage of Backup Tapes 6,000 ' ' CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: Locked Circular Document File system & Fire Safe Misc Furniture 2,000 1,500 500 ' Computer Equipment -Hardware (46230) Amount Budgeted: 84,600 Tape Library (DMZ) 5,000 Tape Library (City Hall upgrades) 10,000 Health or Safety ergonomic devices 1,000 HP Replacement Servers (1,5,9,SQL) 29,000 Scala (Kiosk) - HW Replacment - Pub Info 6,200 IS Dept Laptops (2) 4,000 ' Council Chamber Laptop (1) 2,500 CD/DVD Burning and Labeling System 2,900 UPS Qty -2 (aka -Power Supply) 7,000 ' Virtual Private Network 13,000 Wireless Access - City Hall/Council Chmbrs 2,000 Wireless Access - DBC/Library Pad 2,000 1 67 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 05-06 Paae 4 Computer Equipment -Software (46235) Amount Budgeted: 55,115 Microsoft Annual Enterprise Software Agreement 11,000 Pentamation -Additional Modules 0 GIS Data Acquisition 10,000 Alarm/Citation System 15,000 Trend Micro - Anti -Spam add-on module 1,625 eEye Secure IIS - GIS Portal 1,295 Verisign - OWA - GIS Portal 1,700 Contract Tracking Software (CM office) 2,500 Quark - (marsha) 1,300 Desktop Faxing 4,200 Intranet (MS SharePoint Portal) 3,995 Misc. Software 2,500 Miscellaneous Equipment (46250) Amount Budgeted: 1,000 Misc Equipment 1,000 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 DIVISION TITLE: GENERAL GOVERNMENT DIVISION NO. 4090 This division provides funds for the operating, rental and general operation of City Hall. Included in this are items which cannot be specifically identified as one division's expenditure, such as utilities, duplicating, postage, etc. This division provides for the purchase of general office furniture and equipment. PERSONNEL Total Positions 0.00 M. CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 DEP k!TMtNT Admin & Support ` I Dt1/l.SlfiN.. ; General Govt f3RGAAltZA1lON,� fl01-4090 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES Operating Supplies 40083 Worker's Comp. Exp. 0 40086 Post Retirement Benefits 161 400 871 2,500 40093 Benefits Adm/Unemploymt 8,447 15,000 16,820 15,000 TOTAL PERSONNEL 8,608 15,400 17,691 17,500 SUPPLIES 41200 Operating Supplies 24,257 19,500 20,842 20,000 41300 Small Tools & Equipment 514 500 1,262 1,000 41400 Promotional Supplies 7,427 6,000 4,563 6,000 TOTAL SUPPLIES 32,198 26,000 26,667 27,000 OPERATING EXPENDITURES 42100 Photocopying 8,469 17,000 10,860 15,000 42110 Printing 9,313 8,000 8,201 8,000 42113 Engraving Svcs 1,326 2,000 1,331 2,000 42115 Advertising 528 0 42120 Postage 25,436 30,000 28,128 30,000 42121 Mailing Services 177 0 42125 Telephone 56,472 30,000 30,119 36,000 42126 Utilities 30 42128 Banking Charges 20,677 22,000 29,090 23,000 42129 Banking Chgs-Bond Fees 163,250 149,000 146,060 159,000 42130 Rental/Lease of Equipment 8,348 7,200 9,897 4,550 42140 Rental/Lease of Real Prop 261,474 274,000 263,141 976,660 42200 Equipment Maintenance 16,636 22,000 17,954 24,000 42210 Maint. of Grounds/Bldgs 2,890 29,000 13,744 5,100 42310 Fuel 2,314 4,000 3,204 5,000 42315 Membership & Dues 26,974 32,464 29,310 35,250 42320 Publications 1,155 1,200 1,340 1,50C 42325 Meetings 27,142 29,000 19,292 29,OOC 42340 Education & Training 475 437 0 42345 Employment Physicals 6,424 42395 Misc Expenditures 83 500 170 50C TOTAL OPERATING EXP. 639,065 657,364 612,806 1,354,560 PROFESSIONAL SERVICES 44000 Professional Services 250,674 166,000 143,997 96,500 44010 Prof Svcs-Acctg & Auditing 33,477 35,000 29,025 50,000 TOTAL PROF SVCS 284,151 201,000 173,022 146,50C CONTRACT SERVICES 45000 Contract Services 10,000 TOTAL CONTRACT SVCS. 0 0 0 10,00[ 70 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 DEPARTMENT. Adm€n; Suport DIV.SlONGeneral Govf .. ORGJft�'.A1r10N.#: Wit=40.9(3 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget - Actual Adopted CAPITAL OUTLAY 46200 Office Equipment 1,895 37,500 37,539 2,500 46220 Office Equip -Furniture 992 17,910 17,624 10,000 46230 Computer Equip -Hardware 46235 Computer Equip -Software 896 46240 Communications Equip 79,165 1,500 1,571 2,500 46250 Misc Equipment (9) 1,000 1,000 46305 Real Estate Acquisition 46310 Bldg Improvements -Civic Ctr 82,939 57,910 56,734 16,000 IDIVISION TOTAL 1,046,961 957,674 886,920 1,571,560 i 1 71 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY05-06 TOTAL BUDGET $1,571,560 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 17,500 Worker's Comp Post Retirement Benefits 2,500 Unemployment Charges 15,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 20,000 General Supply Room Supplies 15,000 Copy Paper 3,000 Kitchen 2,000 Small Tools & Equipment (41300) Amount Budgeted: 1,000 Misc 1,000 Promotional Supplies (41400) Amount Budgeted: 6,000 City Pins 2,000 International Promotional Items 1,000 City Tiles 2,000 Misc Items 1,000 OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: 15,000 Xerox copy charges 15,000 Printing (42110) Amount Budgeted: 8,000 Printing of stationery, envelopes, forms etc 8,000 Blueprint Reproduction Engraving Svcs (42113) Amount Budgeted: 2,000 Engraving of tiles, placques etc 2,000 Advertising (42115) Amount Budgeted: 0 0 Postage (42120) Amount Budgeted: 30,000 City-wide postage charges including Fed -X 30,000 Mailing Services (42121) Amount Budgeted: 0 Special City wide mailings 72 i CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY05-06 Page 2 Telephone (42125) Amount Budgeted: 36,000 City Hall Phones 30,000 Nextel Charges 6,000 Banking Charges (42128) Amount Budgeted: 23,000 Credit Card charges 20,000 Banking Fees 3,000 ' Banking Charges - LOC Fees (42129) Amount Budgeted: 159,000 $250 per Transaction - 2/mo 6,000 Trustee Fees 5,000 Remarketing Fees 18,000 Letter of Credit Fees 130,000 Confirming Bank Letter of Credit Fees Equipment Maintenance (42200) Rental/Lease of Equipment (42130) Amount Budgeted: 4,550 ' Postage Equipment Rental 2,400 Blueprint Machine Maintenance Nextel Repeater Site 150 2,000 Water/Coffee Equipment 1,000 ' Beeper Rental 1,000 Misc Rental/Lease of Real Prop (42140) Amount Budgeted: 976,660 Storage Unit Rents 14,000 City Hall (21,205.00/mo) 254,460 ' DB Center Lease (Principal) Payments 235,000 DB Center Lease (interest) Payments 473,200 Equipment Maintenance (42200) Amount Budgeted: 24,000 ' Pool Cars 6,000 Copier Machine Maintenance 6,000 Blueprint Machine Maintenance 3,000 Painting of Vehicles/City identify 2,000 Office Equipment Maintenance 7,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 5,100 Misc City Hall Maintenance 2,500 Live Plants (Annual Cost) 2,600 Fuel (42310) Amount Budgeted: 5,000 Pool Vehicles 5,000 J 1 73 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY05-06 Paae 3 Membership & Dues (42315) Amount Budgeted: Budgeted: 35,250 League of California Cities Misc 16,000 CCCA 2,800 LAFCO 1,000 PROFESSIONAL SERVICES SCAG 2,300 Chamber of Commerce Amount 5,000 National League of Cities Property Tax Admin - LA County 4,650 Misc 3,500 6,500 Misc Publications (42320) Amount Budgeted: 40,000 1,500 Misc 1,500 Newspapers Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 50,000 Sales Tax & Transfer Tax auditing svcs Meetings (42325) Amount Budgeted: 29,000 Supplies for City council meetings, task force mtgs 7,000 City Holiday celebration CONTRACT SERVICES 10,000 Coffee Supplies 500 Amount Delegations 1,500 Legislative Dinners 5,000 Sheriffs Qtrly Meetings 2,000 Misc Meetings CAPITAL OUTLAY 3,000 Office Equipment (46200) Amount Education & Training (42340) Amount Budgeted: 2,500 0 Misc Expenditures (42395) Amount Budgeted: 500 Misc 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 96,500 Property Tax Admin - LA County 50,000 AV Svcs - City Council Meetings 6,500 Misc 40,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 50,000 Sales Tax & Transfer Tax auditing svcs 50,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 10,000 10,000 CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 2,500 Misc Equipment - 2,500 74 11 �1 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY05-06 Paae 4 Office Equip -Furniture (46220) Amount Budgeted: 10,000 Misc Furniture 10,000 Communications Equip (46240) Amount Budgeted: 2,500 Radio Repeater Costs - Lease & Airtime 2,500 Misc Equipment (46250) Amount Budgeted: 1,000 Misc 1,000 75 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 DIVISION TITLE: PUBLIC INFORMATION SERVICES DIVISION NO. 4095 The Public Information Division provides an ongoing program of public information, which is designed to inform and educate community residents and business owners about the City's activities, programs, and policies. A variety of methods and materials are utilized to disseminate information including the City's monthly Community Newsletter, which provides current news and information; the City's web site; the local government access cable channel; local advertising; media releases and advisories; special publications; and community events. The Public Information Division is also responsible for the general marketing and promotion of the City at the local, regional and national levels, and provides assistance in support of economic development activities. The Division is also engaged in the facilitation of programs that recognize the efforts of individuals and organizations that contribute to the enhancement and general well being of the community PERSONNEL FULL TIME PERSONNEL Public Information Manager 1.00 Public Information Coordinator 1.00 PART TIME PERSONNEL Public Information Specialist 1.00 Total Positions 3.00 76 1 77 CITY OF DIAMOND BAR DEPARTMENT . .............................................................. ........................... . Admin'&Support ............................ ESTIMATED EXPENDITURES I31V�S1ciN, . Publicforrnaiaan ' FY 2005.2006 ©RGANIZA ON (I0 -4095 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget - Actual Adopted PERSONNEL SERVICES 40010 Salaries 134,558 139,950 118,584 141,750 40030 Part Time - Wages 5,410 16,250 40070 City Paid Benefits 1,392 1,650 1,225 1,700 40080 Retirement 17,307 21,100 17,183 25,750 40083 Worker's Comp. Exp. 586 1,150 258 1,450 40084 Short/Long Term Disability 821 900 695 850 40085 Medicare 1,951 2,050 2,133 3,300 40090 Benefit Allotment 19,301 19,800 14,853 20,400 TOTAL PERSONNEL 175,916 186,600 160,341 211,450 ' SUPPLIES 41200 Operating Supplies 3,273 1,500 1,524 2,000 41400 Promotional Supplies 17,576 18,000 16,400 18,000 ' TOTAL SUPPLIES 20,849 19,500 17,924 20,000 OPERATING EXPENDITURES 42110 Printing 71,242 13,500 32,193 18,000 42111 Printing-Pre Press Svcs 0 0 42112 Photography 2,021 3,600 3,087 3,700 42115 Advertising 26,853 35,500 15,879 30,500 42120 Postage 43,099 45,400 36,925 46,000 42121 Mailing Services 1,089 500 358 750 Telephone 124 55 '42125 42130 Rental/Lease of Equipment 133 600 162 0 42141 Rental/Lease - Exhibition Sp 500 1,000 500 2,500 42205 Computer Maintenance 550 0 0 42315 Membership & Dues 1,300 1,600 2,076 1,500 42320 Publications 0 42325 Meetings 167 3,650 1,347 4,500 42330 Travel-Conferences 3,119 6,000 5,985 6,000 42335 Travel-Mileage & Auto Allow 500 0 500 42340 Education & Training 283 1,500 0 3,500 42395 Misc Expenditures 0 500 TOTAL OPERATING EXP. 150,480 113,350 98,567 117,950 1 PROFESSIONAL SERVICES 44000 Professional Services 56,540 88,000 64,773 137,500 44030 Prof Svcs-Data Processing 0 TOTAL PROF SVCS 56,540 88,000 64,773 137,500 CONTRACT SERVICES 45000 Contract Services 1,755 2,650 0 1,000 45010 CS - Newsletter TOTAL CONTRACT SVCS. 1,755 2,650 0 1,000 1 77 CITY OF DIAMOND BAR OEPAItTM#'l' Admin Supiori ESTIMATED EXPENDITURESDIVISION Pubtic,ir�%rmavon FY 2005-2006 OtZGNtzAt©N (�01-do95 FY2003-04 FY 2004-05 F_ Y 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted CAPITAL OUTLAY 46220 Office Equipment -Furniture 1,000 654 0 46230 Computer Equip -Hardware 2,732 1,000 800 0 46235 Computer Equip -Software 107 0 0 46250 Misc Equipment 500 0 2,839 2,500 1,454 0 DIVISION TOTAL 408,379 78 412,600 343,059 487,900 ' CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 05-06 TOTAL BUDGET $487,900 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 211,450 ' Public Information Manager 1.00 FT Public Information Coordinator 1.00 FT Total 2.00 FT Pub Info Specialist 1.00 PT 1.00 PT SUPPLIES Supplies (41200) Amount Budgeted: 2,000 Misc Div Supplies 2,000 Promotional Supplies (41400) Amount Budgeted: 18,000 City Store Promotional Giveaways (trade shows, tours, prizes, etc.) 5,000 5,000 Birthday (souvenir pins, gifts) 5,000 Employee items (staff shirts, pens, notepads, etc.) 3,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 18,000 Special Projects: City Srvcs/Calendar 5,000 CAFR 1500 Holiday Cards 500 ICSC spec sheets Annual Report 1,000 5,000 General City Printing BizCards/Stationery 2,000 Misc Printing 3,000 Photography Services (42112) Amount Budgeted: 3,700 Special projects (for print; web; display, special events) 2,500 Rec Guide cover photos (300x4) 1,200 1 79 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 05-06 - Page 2 Advertising (42115) Amount Budgeted: 30,500 Local Publications (West Coast; Windmill;Weekly) 20,000 Regional Publications: DBC Ads 8,000 Misc 2,500 Postage (42120) Amount Budgeted: 46,000 City News & Recreation Guide 36,000 Business Reply Mail Account Balance 3,000 Annual Permit Fees (BRM, Bulk Mail, etc) 1,000 Misc Mailings (2 citywide) -special projects 6,000 Mailing Services (42121) Amount Budgeted: 750 Misc Mailings (2 citywide) - special projects 750 Rental/Lease - Equipment (42130) Amount Budgeted: 0 0 0 Rental/Lease - Exhibition Space (42141) Amount Budgeted: 2,500 ICSC (booth space fees) 1,500 Misc Events (i.e. DBC promo) 1,000 Membership and Dues (42315) Amount Budgeted: 1,500 CAPIO Membership x 2 400 3CMA Membership x 2 700 ICSC x 2 100 Entry Fees/Awards-CAPIO, 3CMA, etc 300 Publications (42320) Amount Budgeted: Meetings (42325) Amount Budgeted: 4,500 Local Business Related 500 City Hosted: Public Info Team 500 State -of -the -City 3,500 Travel -Conferences (42330) 6,000 3CMA Annual Conference x 2 3,000 CAPIO Annual Conference x 2 2,000 ICSC Palm Desert x 2 1,000 :1 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 05-06 t 1 81 Prof Svcs - Data Processing (44030) Amount Budgeted: 0 CONTRACT SERVICES Page 3 ' Contract Services (45000) Amount Budgeted: 1,000 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 500 1,000 Conference Travel to ICSC CS - Newsletter (45010) 500 ' Education and Training (42340) Amount Budgeted: 3,500 Specialized computer training - 3,500 Amount Budgeted: website, Scala, Photoshop, PageMaker, etc. ' Computer Equipment -Hardware (46230) Miscellaneous Expenses (42395) Amount Budgeted: 500 500 ' Amount Budgeted: 0 PROFESSIONAL SERVICES Professional Services (44000) City News & Recreation Guide Production Amount Budgeted: 137,500 75,000 Development of City Marketing Plan - 1 st yr Amount Budgeted: 20,000 Video Production Svc - Monthly for DBTV 40,000 Audio/Visual Technical Services for DBTV 1,000 Translation Services 1,500 t 1 81 Prof Svcs - Data Processing (44030) Amount Budgeted: 0 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 1,000 ' Misc (i.e. emergency A/V technical support) 1,000 CS - Newsletter (45010) Amount Budgeted: 0 CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: 0 Computer Equipment -Hardware (46230) Amount Budgeted: 0 Computer Equipment Software (46235) Amount Budgeted: 0 Misc Equipment (46250) Amount Budgeted: 0 t 1 81 i C CITY OF DIAMOND BAR Department -Public Safety • Law Enforcement • Volunteer Patrol • Fire Protection • Animal Control • Emergency Preparedness 83 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Public Safety FY 2005-2006 Organization #: 001-4411 through 001-4440 DEPARTMENT INCLUDES: Law Enforce 96.3% Law Enforcement $4,769,000 Volunteer Patrol 13,300 Fire Protection 7,500 Animal Control 94,000 Emergency Preparedness 68,550 PUBLIC SAFETY Volunteer Patrol 0.3% Fire Pretectinn Total Department Expenditures - $4,952,350 I Control .9% Emergency Preparedness 1.4% FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES $0 $5,000 $0 $5,OOP SUPPLIES 2,256 6,050 5,160 7,25U OPERATING EXPENDITURES 12,959 14,350 13,505 41,60 PROFESSIONAL SERVICES 26,384 18,000 18,000 25,000 CONTRACT SERVICES 4,374,339 4,554,960 4,420,270 4,867,50( CAPITAL OUTLAY 15,742 3,500 3,031 6,00" DEPARTMENT TOTAL $4,952,350 $4,431,680 $4,601,860 $4,459,966 DEPARTMENT INCLUDES: Law Enforce 96.3% Law Enforcement $4,769,000 Volunteer Patrol 13,300 Fire Protection 7,500 Animal Control 94,000 Emergency Preparedness 68,550 PUBLIC SAFETY Volunteer Patrol 0.3% Fire Pretectinn Total Department Expenditures - $4,952,350 I Control .9% Emergency Preparedness 1.4% t CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 IDIVISION TITLE: LAW ENFORCEMENT DIVISION NO. 4411 The City of Diamond Bar contracts with the Los Angeles County Sheriffs Department for law enforcement services. This includes general law enforcement and traffic safety. ' General law enforcement provides an assortment of officers to provide crime prevention via around-the-clock street patrols narcotics prevention, special investigations, and the general enforcement of laws. Additionally, the law enforcement budget includes funds for various ' special events including the City Birthday Party, Concerts in the Park, and the school traffic enforcement. Traffic safety provides routine traffic patrol as a means of encouraging motorists and pedestrians to comply with traffic laws and ordinances and, when necessary, issue citations and/or warnings for violations. Traffic accidents are investigated and their tcircumstances recorded and analyzed. This division also includes contract services for crossing guards and the administration of tthe City's parking citations. With the passage of AB408, Cities are now required to issue and collect their own parking citations. The City is currently under contract with Judicial Data Systems for the administration of parking citations. The following is a breakdown of the proposed contracted sheriffs service levels. Special Investigations Helicopter Patrol Helicopter Patrol 1 85 As Requested 4 hours per month 4 hours per month TYPE OF SERVICE NUMBER General Law Units: One -Man 56 -hour One -Man 40 Hour (DUI Patrol) 10 1 One -Man No Relief 1 Traffic Law Units: Motorcycle 40 -hour 4 Community Service Assistant w/vehicle 1 Community Service Assistant wo/vehicle 1 ' Special Assignment Car (290-D) 1 Motorcycle Supervision — Sergeant 1 Law Enforcement Technician 1 Narcotics Deputy (STAR) 1 Special Investigations Helicopter Patrol Helicopter Patrol 1 85 As Requested 4 hours per month 4 hours per month CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 DEPARTMENTPublic. Safety DIVISION, Law Enfbrcement. ORGANIZATION FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted OPERATING EXPENDITURES 42125 Telephone 135 42200 Equipment Maintenance 498 500 815 1,000 42325 Meetings 528 1,800 2,054 2,000 42361 Criminal Apprehension Awd 141,748 70,000 TOTAL OPERATING EXP. 1,026 2,300 3,004 3,000 CONTRACT SERVICES 45401 CS -Sheriff Department 4,084,776 4,229,800 4,072,552 4,574,000 45402 CS -Sheriff /Special Evts 93,502 110,000 141,748 70,000 45405 CS -Parking Citation Admin 18,202 17,900 21,608 22,000 45410 CS -Crossing Guard Svcs 90,975 100,000 90,045 100,000 TOTAL CONTRACT SVCS. 4,287,455 4,457,700 4,325,953 4,766,000 DIVISION TOTAL 4,288,481 4,460,000 4,328,957 4,769,000 CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY05-06 1 87 TOTAL BUDGET $4,769,000 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: 1,000 Radar Equipment, Misc 1,000 Meetings (42325) Amount Budgeted: 2,000 2,000 CONTRACT SERVICES CS - Sheriff Department (45401) Amount Budgeted: 4,574,000 ' SHERIFF'S CONTRACT BREAKDOWN 1 Type of Service FY05 Contr Law Enf Units FY04-05 FY05-06 One -Man 56 -hour 10 2,628,418 2,781,190 One -Man 40 Hour (DUI Patrol) 1 170,677 198,660 One -Man No Relief (Community Relations) 1 170,677 180,600 Motorcycle 40 -hour 4 721,902 837,352 Community Service Assistant w/vehicle 1 49,271 52,000 Community Service Assistant wolvehicle 1 41,001 43,300 Special Assignment Car (290-D) 1 115,464 122,702 Motorcycle Supervision - Sergeant 1 157,320 168,407 Law Enforcement Technician 1 63,021 64,360 Narcotics Deputy (STAR) 1 106,298 120,000 Costs includes 6% liabililty assessment 4,224,049 4,568,571 above Special Investigations As Requested ' Helicopter Patrol 4 hours per mo 4,000 Helicopter Patrol 4 hours per mo CS -Sheriff /Special Evts (45402) Amount Budgeted: 70,000 ' Calvary Chapel 30,000 Special Ck Points, Schl Enf 40,000 CS -Parking Citation Admin (45405) Amount Budgeted: 22,000 22,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: 100,000 For a total of 16 crossing guard locations 1 87 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 DIVISION TITLE: COMMUNITY VOL PATROL DIVISION NO. 4415 The Community Volunteer Patrol Program was established in FY94-95. This program is coordinated by the Los Angeles County Sheriffs Department and provides general support to law enforcement personnel. Diamond Bar Community Volunteer Patrol members routinely patrol the community and are responsible for reporting any suspicious activity and/or problems to the Sheriffs Department. In addition to their patrol activities, other assignments performed by the Community Volunteer Patrol includes: vacation checks; business security checks; park security; graffiti watch; community relations and other non- hazardous duties. It is anticipated that the Community Volunteer Patrol will be authorized to assist in Neighborhood Improvement activities. To accommodate this, the budget includes an allocation for Worker's Compensation Insurance to cover these volunteers. t 11 89 ppl- °public CITY OF DIAMOND BAR DEPARTMENT; Safety ESTIMATED EXPENDITURES ONIS ON. Volunfeer #'at of FY 2005-2006 ORQMIZATION #:.; 001-4415 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES 40083 Worker's Comp. Exp. 0 5,000 0 5,000 TOTAL PERSONNEL 0 5,000 0 5,000 ' SUPPLIES 41200 Operating Supplies 1,659 2,300 842 2,500 41300 Small Tools & Equipment 250 0 250 TOTAL SUPPLIES 1,659 2,550 842 2,750 OPERATING EXPENDITURES Printing 131 I42110 42125 Telephone 499 1,000 300 500 42200 Equipment Maintenance 0 42310 Fuel 1,770 24 42325 Meetings 4,480 4,600 4,460 5,050 TOTAL OPERATING EXP. 6,880 5,600 4,784 5,550 ' DIVISION TOTAL 8,539 13,150 5,626 13,300 t 11 89 CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FY05-06 TOTAL BUDGET $13,300 PERSONNEL: Worker's Comp. Exp. (40083) Amount Budgeted: 5,000 Required to cover volunteers 5,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,500 Includes uniforms 2,500 Small Tools & Equipment (41300) Amount Budgeted: 250 250 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 500 Cell phone 500 Equipment Maintenance (42200) Amount Budgeted: 0 Patrol Vehicle Meetings (42325) Amount Budgeted: 5,050 CCCA Bar-b-que 550 Annual Recognition Dinner 4,500 t CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 DIVISION TITLE: FIRE DIVISION NO. 4421 The City is a part of the Consolidated Fire Protection District. The district provides fire and emergency medical services. Upon incorporation, the City became responsible for fire protection within the City boundaries, therefore the City assumed wildland fire protection. This has required additional resources to be used by the Consolidated Fire Protection District. It is a responsibility of the City to pay annually for these added costs. J i t 91 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 DO" ARTMEN'7 Pub€ic Safety DIV 51O ..l=ire Protection ORGANP�TION n03-4421 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted CONTRACT SERVICES 45404 Contract Services -Fire Dept 7,359 7,360 7,359 7,500 TOTAL CONTRACT SVCS. 7,359 7,360 7,359 7,500 DIVISION TOTAL 7,359 7,360 7,359 7,500 92 CITY OF DIAMOND BAR FIRE PROTECTION (0014421) BUDGET DISCUSSION FY05-06 TOTAL BUDGET $7,500 CONTRACT SERVICES Contract Services -Fire Dept (45404) Amount Budgeted: 7,500 Wildlands Fire contract 7,500 t P � 93 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 DIVISION TITLE: ANIMAL CONTROL DIVISION NO. 4431 Animal Control provides for the care, protection, and control of animals that stray from their homes or are abused by their owners. This service, currently under contract with the Pomona Valley Humane Society, includes enforcement of leash laws and the provision of a shelter for homeless animals. In addition to the services rendered by the Humane Society, the City has been called upon to assist in the control of coyotes and skunks within the City. Additional funding has been included to fund these activities. 94 i w i t 1 1 95 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget - Actual Adopted CONTRACT SERVICES 45403 Contract Svcs -Animal Cntrl 71,500 74,900 74,898 79,000 45406 CS - Wild Animal Control 8,025 15,000 12,060 15,000 TOTAL CONTRACT SVCS. 79,525 89,900 86,958 94,000 DIVISION TOTAL 79,525 89,900 86,958 94,000 i w i t 1 1 95 CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FY05-06 TOTAL BUDGET $94,000 CONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted: 79,000 Humane Society Contract - Based on Contract 79,000 CS - Wild Animal Control (45406) Amount Budgeted 15,000 Coyote Control 15,000 W CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 DIVISION TITLE: EMERGENCY PREP DIVISION NO. 4440 1 EMERGENCY PREPAREDNESS The preservation of life and property is an inherent responsibility of local, state and federal governments. The City of Diamond Bar therefore, has prepared a comprehensive planning document, known as the Multihazard Functional Plan, which serves as the basis for the City's emergency organization and emergency operations. The primary objectives of this plan are to enhance the overall capabilities of government to respond to emergencies. This is accomplished by incorporating the policies, principles, concepts and procedures contained within this plan into an efficient organization capable of responding adequately in the face of any disaster. i J CJ 1 97 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42125 Telephone 42126 Utilities 42130 Rental/Lease - Equipment 42140 Rental/Lease - Real Prop 42200 Equipment Maintenance 42315 Membership & Dues 42320 Publications 42340 Education & Training 150 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Svcs 44040 Emergency Prep-Coordinatn TOTAL PROF SVCS bEPAC�7ti�ENT °:Public Safety; Dai/lSION I~reergency Prep ` ORGANIZATION : DDI 4440 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Actual 597 3,000 4,318 4,000 500 500 597 3,500 4,318 4,500 25,000 26,384 18,000 18,000 25,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 3,000 3,031 0 46240 Communications Equipment 15,742 500 0 500 46250 Misc Equipment 0 5,000 46310 Bldg Improvements -Civic Ctr 500 15,742 3,500 3,031 6,000 DIVISION TOTAL 47,776 31,450 31,066 68,550 4.9 0 1,447 1,500 1,599 1,500 193 300 168 1,300 500 945 600 150 150 150 150 438 500 30 500 2,825 3,000 2,825 3,000 0 500 26,000 5,053 6,450 5,717 33,050 26,384 18,000 18,000 25,000 26,384 18,000 18,000 25,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 3,000 3,031 0 46240 Communications Equipment 15,742 500 0 500 46250 Misc Equipment 0 5,000 46310 Bldg Improvements -Civic Ctr 500 15,742 3,500 3,031 6,000 DIVISION TOTAL 47,776 31,450 31,066 68,550 4.9 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY05-06 ITOTAL BUDGET $68,550 SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,000 Supplies for EOC & Storage Shed; ie: 4,000 replace bottled water supplies. Sand and Bags for Fire Stations Small Tools & Equipment (41300) Amount Budgeted: 500 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 0 Equipment Maintenance (42200) Amount Budgeted: 500 Maintenance of EOC 500 Membership & Dues (42315) Amount Budgeted: 3,000 Area D Civil Defense Annual Membership 3,000 Publications (42320) Amount Budgeted: 0 Education & Training (42340) Amount Budgeted: 26,000 CST[/Table Top/Field Days 1,000 EOC Training 25,000 1 99 Telephone (42125) Amount Budgeted: 1,500 4 Emergency phones @ approx.$30/mo 1,500 Utilities (42126) Amount Budgeted: 1,300 Eastgate Reservoir site emergency power 300 EOC Radio Repeater/site lease 1,000 Rental/Lease - Equipment (42130) Amount Budgeted: 600 Barricades - Public Works has a supply This is for more barricades, if needed. 200 Mobile Relay until permenant repeater 400 Rental/Lease - Real Prop (42140) Amount Budgeted: 150 WVWD lease of Eastgate site - $150/yr 150 Equipment Maintenance (42200) Amount Budgeted: 500 Maintenance of EOC 500 Membership & Dues (42315) Amount Budgeted: 3,000 Area D Civil Defense Annual Membership 3,000 Publications (42320) Amount Budgeted: 0 Education & Training (42340) Amount Budgeted: 26,000 CST[/Table Top/Field Days 1,000 EOC Training 25,000 1 99 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY05-06 Page 2 PROFESSIONAL SERVICES Emergency Prep-Coordinatn (44040) Amount Budgeted: 25,000 25,000 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 0 Communications Equipment (46240) Amount Budgeted: 500 DBARS Miscellaneous 500 Misc Equipment (46250) Amount Budgeted: 5,000 Emergency Defibulators 5,000 Bldg Improvements -Civic Ctr (46310) Amount Budgeted: 500 500 100 L I CITY OF DIAMOND BAR � COMMUNITY &DEVELOPMENT � SERVICES li r i 1 101 � CITY OF DIAMOND BAR � Department -Development Services • Planning t • Building and Safety • Neighborhood Improvement � • Economic Development � 103 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY DEVELOPMENT SERVICES FY 2005-2006 Organization #: 001-5210 through 001-5240 DEPARTMENTINCLUDES: Economic Development 25.8% Planning $741,350 Building and Safety 556,280 Neighborhood Improvement 273,550 Economic Development 546,750 DEVELOPMENT SERVICES Planning 35.0% Neighborhood Improvement 12.9% Total Department Expenditures - $2,117,930 104 Building and Safety 26.3% FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES $505,036 $635,910 $582,470 $803,850 SUPPLIES 4,202 7,000 4,487 9,500 OPERATING EXPENDITURES 210,125 159,650 91,273 71,700 PROFESSIONAL SERVICES 124,794 689,450 162,429 732,450 CONTRACT SERVICES 454,688 781,200 531,319 444,930 CAPITAL OUTLAY 655 11,250 10,471 55,500 DEPARTMENTTOTAL $1,299,500 $2,284,460 $1,382,449 $2,117,930 DEPARTMENTINCLUDES: Economic Development 25.8% Planning $741,350 Building and Safety 556,280 Neighborhood Improvement 273,550 Economic Development 546,750 DEVELOPMENT SERVICES Planning 35.0% Neighborhood Improvement 12.9% Total Department Expenditures - $2,117,930 104 Building and Safety 26.3% ri CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 DIVISION TITLE: PLANNING DIVISION NO. 5210 The Planning Division is responsible for the functions related to current and advanced planning, building & safety, code enforcement, and economic development. The Planning Division provides the communitywith long and shortterm planning in orderto coordinate and monitor growth and development. It is charged with the development and implementation responsibilities of the General Plan. It prepares and administers the zoning and subdivision ordinances and reviews development projects for compliance with various development ordinances. The Planning Division insures that all projects receive the required environmental review in compliance with CEQA. Further, it provides technical support to the City Council and the various planning related committees/commissions. The Planning Division is also responsible for the development and administration of economic development. It updates and maintains records for the general public and coordinates projects and programs with other governmental agencies. PERSONNEL t 1 105 FULL TIME POSITIONS Assistant City Manager .30 Planning Manager .85 Associate Planner 1.00 Development Svcs Asst. 1.00 Sr. Admin Asst. .90 Total Positions 4.05 PART TIME POSITIONS Intern 1.00 t 1 105 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 DEPART I+IT i�evelr prna Svcs DIVISION: Planning ORGANIZATION #, 00 1-52 10 CAPITAL OUTLAY 46200 Office Equipment 46220 Office Equipment -Furniture DIVISION TOTAL 4,000 3,464 4,000 655 7,250 7,007 1,500 655 11,250 10,471 5,500_ 425,691 692,215 497,735 741,350 106 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 _ Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES 40010 Salaries 213,632 249,590 265,749 279,500 40020 Over -Time Wages 3,158 3,500 3,343 3,500 40030 Part -Time Salaries 11,552 12,700 11,414 13,900 40070 City Paid Benefits 2,361 3,270 3,092 3,450 40080 Retirement 27,104 38,930 40,100 50,750 40083 Worker's Comp. Exp. 1,852 5,000 1,026 5,350 40084 Short/Long Term Disability 1,300 1,600 1,618 1,700 40085 Medicare 4,059 4,750 4,795 5,150 40090 Benefit Allotment 32,414 39,350 36,991 41,000 TOTAL PERSONNEL 297,432 358,690 368,128 404,300 SUPPLIES 41200 Operating Supplies 2,515 3,000 3,506 3,500 41300 Small Tools & Equipment 0 500 TOTAL SUPPLIES 2,515 3,000 3,506 4,000 OPERATING EXPENDITURES 42110 Printing 7,326 6,700 3,084 7,000 42115 Advertising 2,697 5,000 3,313 5,000 42125 Telephone 121 150 463 150 42200 Equipment Maintenance 850 93 1,850 42310 Fuel 36 1,000 42315 Membership & Dues 1,260 3,500 1,390 3,500 42320 Publications 512 1,500 2,629 1,500 42325 Meetings 424 600 1,268 600 42330 Travel -Conferences 8,310 7,000 4,920 7,000 42335 Travel -Mileage & Auto Allow 1,889 2,200 2,212 4,000 42340 Education & Training 259 1,500 1,240 1,500 TOTAL OPERATING EXP. 22,798 29,000 20,648 33,100 PROFESSIONAL SERVICES 44000 Professional Services 24,933 27,475 8,400 12,000 44100 Commission Compensation 7,540 8,000 6,435 8,000 44210 Planning - Regional 63,880 101,800 80,147 59,450 44220 Planning - General Plan 0 125,000 175,000 44240 Prof Svcs - Environmental 2,810 7,000 15,000 44250 Planning - Projects 3,128 21,000 25,000 TOTAL PROF SVCS 102,291 290,275 94,982 294,450 CAPITAL OUTLAY 46200 Office Equipment 46220 Office Equipment -Furniture DIVISION TOTAL 4,000 3,464 4,000 655 7,250 7,007 1,500 655 11,250 10,471 5,500_ 425,691 692,215 497,735 741,350 106 CIN OF DIAMOND BAR OPERATING EXPENDITURES Printing (42110) PLANNING (001-5210) 7,000 BUDGET DISCUSSION FY05-06 Amount Budgeted: TOTAL BUDGET $741,350 Legal Ads - General Plan, Development Zone Change, Special Projects Code, PERSONNEL SERVICES Telephone (42125) Amount Budgeted: Personnel (40010-40093) Amount Budgeted: 404,300 ACM Palmnet Charges Full-time Asst. City Manager 0.30 FT 1,850 Planning Manager 0.85 FT Associate Planner 1.00 FT Jeep Sr. Admin Assistant 0.90 FT Development Svcs Assoc. 1.00 FT 3,500 ' 4.00 FT Part -Time ' Publications (42320) Planning Intern 1.00 PT 1,000 SUPPLIES Fuel (42310) Amount Budgeted: Operating Supplies (41200) Amount Budgeted: 3,500 ' Amount Budgeted: 500 Small Tools & Equipment OPERATING EXPENDITURES 1 107 Printing (42110) Amount Budgeted: 7,000 General Plan, Development Code, Maps, Public Information Advertising (42115) Amount Budgeted: 5,000 Legal Ads - General Plan, Development Zone Change, Special Projects Code, Telephone (42125) Amount Budgeted: 150 ACM Palmnet Charges Equipment Maintenance (42200) Amount Budgeted: 1,850 Microfiche Machine, time clock 850 Jeep 1,000 Membership & Dues (42315) Amount Budgeted: 3,500 ' APA, AEP,etc ' Publications (42320) Amount Budgeted: 1,500 1,000 Fuel (42310) Amount Budgeted: 1 107 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY05-06 Page 2 Meetings (42325) Amount Budgeted: 600 SGVCOGPD, Misc. Travel -Conferences (42330) Amount Budgeted: 7,000 APA, AEP, League PCI (Northern CA) Travel -Mileage & Auto Allow (42335) Amount Budgeted: 4,000 Reimbursement 400 Planning Manager - Auto Allowance 1,800 Assist City Manager - Auto Allowance 1,800 Education & Training (42340) Amount Budgeted: 1,500 APA, AEP, League, UCI, UCLA PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 12,000 Recording Secretary - Dennis 6,000 Vacation Coverage 3,000 Videography Services 3,000 Commission Compensation (44100) Amount Budgeted: 8,000 Planning Commission Planning - Regional (44210) 59,450 Consultation - Neely(legislative) 19,450 Consultation - Camph, McDermott 30,000 Misc Consultations - Geotechnical Signs 10,000 Planning - General Plan (4422 General Plan Amendments Annexations Amount Budgeted: 175,000 Prof Svcs - Environmental (44240) Amount Budgeted: 15,000 On -Call Services - Env., Landscape Planning - Projects (44250) Amount Budgeted: 25,000 On -Call Services - LDM, Sasaki CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 4,000 Office Equipment -Furniture (46220) Amount Budgeted: 1,500 1: CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 DIVISION TITLE: BUILDING AND SAFETY DIVISION NO. 5220 The Building and Safety Division is responsible for the protection of public health and safety through the enforcement of Building Codes and other related codes. This Division provides for Building and Safety plan check, permit issuance, and inspection services. These services are currently being provided under contract with D & J Municipal Services Inc. PERSONNEL FULL TIME POSITIONS Building Official .50 Building Inspector .50 Permit Tech .50 Total Positions 1.50 PART TIME POSITIONS Office Assistant 1 .25 109 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 DEPART flevslopment Svcs DIVISION i3uildir:g &.S�fety:::.:. ORGANIZATION f#:: {015220 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES 42110 40010 Salaries 93,750 40020 Over -Time Wages 1,000 40030 Part -Time Salaries 9,000 40070 City Paid Benefits 1,500 40080 Retirement 18,650 40083 Worker's Comp. Exp. 1,700 40084 Short/Long Term Disability 650 40085 Medicare 1,500 40090 Benefit Allotment 17,600 TOTAL PERSONNEL 0 0 0 145,350 SUPPLIES 41200 Operating Supplies 500 41300 Small Tools & Equipment 500 TOTAL SUPPLIES 0 0 0 1,000 OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42125 Telephone 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 2,000 0 0 0 1,500 500 0 0 0 0 0 4,000 0 0 0 0 C CONTRACT SERVICES 45000 Contract Services 389,618 685,200 447,033 355,930 TOTAL CONTRACT SVCS. 389,618 685,200 447,033 355,93C CAPITAL OUTLAY 46100 Vehicle Equipment 50,000 0 0 0 50,000 DIVISION TOTAL 389,618 685,200 447,033 556,28C 110 1 11 i CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FY05-06 TOTAL BUDGET $556,280 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: Full-time (all 6 -mo) Building Official 1.00 FT Inspector 1.00 FT Permit Technician 1.00 FT 3.00 FT Part -Time - Benefitted Office Asst. 1 1.00 PT 145,350 SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 500 Small Tools & Equipment Amount Budgeted: 500 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 2,000 Advertising (42115) Amount Budgeted: 0 Telephone (42125) Amount Budgeted: 0 Equipment Maintenance (42200) Amount Budgeted: 0 Fuel (42310) Amount Budgeted: 1,500 1,500 Membership & Dues (42315) Amount Budgeted: 500 500 Publications (42320) Amount Budgeted: 0 111 CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FY05-06 Page 2 Meetings (42325) Amount Budgeted: 0 Travel -Conferences (42330) Amount Budgeted: 0 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 0 Education & Training (42340) Amount Budgeted: 0 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 0 CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: 355,930 The Contractor receives 60%of revenue collected - 6 months 280,930 On-call Inspection Svcs and Plan Check Svcs balance of year 75,000 Anticpated revenues from development of: - 150,000 sq. ft. Target - 25,000 retail / restaurant - Gateway Office (Omar) - Gateway Office tenant improvements - 100 unit condo project (Lewis) CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 50,000 2 - Vehicles for use by B & S Personnel 50,000 112 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 - DIVISION TITLE: NEIGHBORHOOD IMPROVEMENT DIVISION NO. 5230 The City's Neighborhood Improvement Officers work proactively to investigate Municipal Code violations and in response to complaints filed by concerned residents, business operators or property owners. The Diamond Bar Municipal Code is based on high standards set by the residents and business owners to ensure an attractive and well ' maintained community. It is the responsibility of the Neighborhood Improvement Officers to make sure the community conforms to the standards set by the code. PERSONNEL FULL TIME POSITIONS ' Total Positions 113 2.55 Deputy City Manager .10 Planning Manager .15 Neighborhood Imp Officer 2.00 Office Assistant II .30 Office Assistant .50 ' Total Positions 113 2.55 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 -� DEPAR+i'MENT ; I�evemettt<Svcs ON>YS.�ON > NsEg#�tiorhood. Irnp <:� OR [tZ TION .: N. -I52.3 OPERATING EXPENDITURES 42110 Printing FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 42200 Equipment Maintenance Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES 3,022 3,000 3,535 3,000 40010 Salaries 109,888 134,200 102,608 134,850 40020 Over -Time Wages 2,798 6,000 18 3,000 40030 Part -Time Salaries 17,682. 19,100 20,981 300 40070 City Paid Benefits 2,569 2,700 2,469 2,200 40080 Retirement 16,912 23,550 18,428 24,500 40083 Worker's Comp. Exp. 2,008 2,950 800 2,600 40084 Short/Long Term Disability 811 950 767 850 40085 Medicare 1,891 2,300 1,759 1,950 40090 Benefit Allotment 27,995 31,650 24,577 25,200 CS -Graffiti Removal TOTAL PERSONNEL 182,554 223,400 172,407 195,150 SUPPLIES 41,070 68,000 56,286 65,000 41200 Operating Supplies 1,687 1,000 981 1,500 41300 Small Tools & Equipment 2,000 0 2,000 TOTAL SUPPLIES 1,687 3,000 981 3,500 OPERATING EXPENDITURES 42110 Printing 2,718 1,200 1,200 42200 Equipment Maintenance 4,145 4,000 2,260 3,000 42310 Fuel 3,022 3,000 3,535 3,000 42315 Membership & Dues 230 600 305 600 42320 Publications 0 0 42325 Meetings 26 300 64 300 42330 Travel -Conferences 600 600 42335 Travel -Mileage & Auto Allow 0 0 0 42340 Education & Training 705 1,200 930 1,200 TOTAL OPERATING EXP. 10,846 10,900 7,094 9,900 - CONTRACT SERVICES 45213 CS -Code Enforcement 11,690 25,000 13,671 20,000 45520 CS -Graffiti Removal 29,380 43,000 42,615 45,000 TOTAL CONTRACT SVCS. 41,070 68,000 56,286 65,000 DIVISION TOTAL 236,157 305,300 236,768 273,550 114 ' CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) ' BUDGET DISCUSSION FY05.06 TOTAL BUDGET $273,550 PERSONNEL SERVICES t t J i 11 J i SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Small Tools & Equipment (41300) Amount Budgeted: 2,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,200 CNTC Notices, Brochures, handouts Equipment Maintenance (42200) Amount Budgeted: 3,000 Dodge, Ford - N10 Vehicles Fuel (42310) Amount Budgeted: 3,000 NIO Vehicles (2) Membership & Dues (42315) Amount Budgeted: 600 SCCEO (2), CCEOA (2) Publications (42320) Amount Budgeted: 0 Meetings (42325) Amount Budgeted: 300 SCCEO, CCEAO, CALBO 115 Personnel (4001040093) Amount Budgeted: 195,150 ' Full-time Asst City Manager 0.10 FT Planning Manager 0.15 FT Neighborhood Improvement Officer 2.00 FT Office Assistant II 0.50 FT 2.75 FT t t J i 11 J i SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Small Tools & Equipment (41300) Amount Budgeted: 2,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,200 CNTC Notices, Brochures, handouts Equipment Maintenance (42200) Amount Budgeted: 3,000 Dodge, Ford - N10 Vehicles Fuel (42310) Amount Budgeted: 3,000 NIO Vehicles (2) Membership & Dues (42315) Amount Budgeted: 600 SCCEO (2), CCEOA (2) Publications (42320) Amount Budgeted: 0 Meetings (42325) Amount Budgeted: 300 SCCEO, CCEAO, CALBO 115 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY05-06 Page 2 Travel -Conferences (42330) Amount Budgeted: 600 SCCEO, CCEOA, CALBO Travel -Mileage & Auto Allow (42335) Amount Budgeted: 0 Education & Training (42340) Amount Budgeted: 1,200 SCCEO, CCEOA, CALBO CONTRACT SERVICES Contract Svcs - Code Enforcement (45213) Amount Budgeted: 20,000 City Prosecutor, County Dist Atty, D&J, Misc. CS - Graffiti Removal (45520) Amount Budgeted: 45,000 116 t CITY OF DIAMOND BAR ' ACTIVITY COMMENTARY 2005-2006 ' DIVISION TITLE: ECONOMIC DEVELOPMENT DIVISION NO. 5240 The Economic Development division assists in the development and advancement of the ' local business community, and in the general promotion and marketing of the City of Diamond Bar. Among the functions of this division is the facilitation of programs and activities that are designed to enhance business retention and business attraction efforts, and provide business resource assistance for existing and potential businesses. i PERSONNEL FULL TIME PERSONNEL Assistant City Manager .35 Administrative Assistant .10 Total Positions .45 1 117 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 PERSONNEL SERVICES 40010 Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 850 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42315 Membership & Dues 42320 Publications 42330 Travel -Conferences 42340 Education & Training 42358 Business Incentive Program 850 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS CONTRACT SERVICES 45000 Contract Services DIVISION TOTAL DEf�Ai�TMENT Devetapment:Svcs DIVISION Econ development ORGIZAT101�1 Ct01 5240 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted 19,659 41,150 31,868 44,200 170 370 334 400 2,412 6,200 4,691 8,050 161 800 124 850 116 250 189 300 287 600 459 650 2,245 4,450 4,270 4,600 25,050 53,820 41,935 59,050 1,000 1,000 0 1,000 0 1,000 75 1,000 1,492 1,000 1,328 7,750 4,125 10,000 100 7,200 5,750 9,500 487 800 767 1,000 1,486 1,500 1,938 1,600 454 1,500 515 1,60C 172,551 100,000 48,944 176,481 119,750 63,531 24,700 22 175 67,447 ,175 67,447 438 24,000 28,000 28,000 24,000 24,000 28,000 28,000 24,00( 248,034 601,745 200,913 546,750 118 i Professional Services (44000) Amount Budgeted: 438,000 Property Appraisals - CITY OF DIAMOND BAR tECONOMIC DEVELOPMENT (001-5240) Kosmont / Morgan / KMA BUDGET DISCUSSION ' 25,000 FY05-06 25,000 TOTAL BUDGET $546,750 - ' PERSONNEL SERVICES Marketing material 5,000 Honda site reuse plan Personnel (40010-40093) Amount Budgeted: 59,050 ' Full Time 35,000 Small Business Dev Seminars Asst City Manager 0.35 FT Sr Admin Assistant 0.10 FT 0.45 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 t t i 11 t i t OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,000 Advertising (42115) Amount Budgeted: 10,000 Trade Publication Advertisements Membership & Dues (42315) Amount Budgeted: 9,500 CALED, CRA, ULI, ICSC SGV Economic Partnership Publications (42320) Amount Budgeted: 1,000 Crittenden, LA Business Journal, Misc. Travel -Conferences (42330) Amount Budgeted: 1,600 CALED (1), CRA (1), ICSC (1) Education and Training 1,600 CALED (1), CRA (1), ICSC (2) PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 438,000 Property Appraisals - 15,000 Economic Development Consultants (Real Estate Advisors, ABBE, Financial) Kosmont / Morgan / KMA 100,000 Site D market study 25,000 Kmart market study 25,000 Golf Course land use plan / architect 50,000 THCA market study / land use plan 100,000 Marketing material 5,000 Honda site reuse plan 25,000 shop DB / rest / service guide 5,000 Hotel Market Study 35,000 Small Business Dev Seminars 3,000 119 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-5240) BUDGET DISCUSSION FY05-06 Design K-Mart Area Streetscape Imp. 50,000 Page 2 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 24,000 Chamber of Commerce Contract 24,000 120 � CITY OF DIAMOND BAR � Department -Community Services � • Community Services Administration � • Diamond Bar Center � City Park Operations � Paul C. Grow Park i i Heritage Park Heritage Pk Com Center Maple Hill Park Pantera Park Peterson Park Ronald Reagan Park Starshine Park Summitridge Park Sycamore Canyon Park • Recreation 121 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY SERVICES FY 2005-2006 Organization #: 001.5310 through 001-5350_ FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL $94U,b4t) Z)1,14u,f ru P i,uov,vUV %P I,JJJ,IVV 55,070 82,615 87,871 84,895 568,716 596,450 532,374 722,455 101,836 62,350 49,774 39,750 413,440 662,681 750,723 718,740 33,998 229,413 237,964 86,940 $2,113,605 $2,774,279 $2,744,315 $2,986,240 DEPARTMENT INCLUDES: Community Services Administration Diamond Bar Center Park Operations Recreation Diamond Bar Center 22.3% Community Services Administration 15.6% COMMUNITY SERVICES Park Operations 21.2% Total Department Expenditures - $2,986,240 122 $393,600 663,240 627,520 1,301,880 ?creation 43.4% I CITY OF DIAMOND BAR ' ACTIVITY COMMENTARY 2005-2006 DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350 The Community Services Department is responsible for the maintenance and operation of ' the City's nine developed parks, four community buildings and the Skate Park. This includes ground maintenance, facility upkeep, park improvements and capital projects. This year's budget includes funding for a full year of operation of the new Diamond Bar Center located in Summitridge Park. This new facility includes a senior center and a 500 seat capacity dining hall. The Department also administers the City's community recreation program, including the Tiny Tots program, youth and adult athletics, excursions, recreation classes, summer day camp, teen activities, facility reservations, Senior Programs and special events. IPERSONNEL FULL TIME POSITIONS ' Assistant City Manager .100 Community Services Director .970 Administrative Assistant 1.000 Office Assistant II 1.000 Recreation Superintendent 1.000 Recreation Supervisor 1.000 Recreation Specialist 1.750 Parks & Maint Supervisor 1.250 Parks & Maint Insp/Tech .925 ISub — Total 8.995 F� 1 123 PART TIME Com Svcs Leader II (30hrs/wk) 2.000 Com Svcs Coordinator (19hrs/wk) 3.000 Com Svcs Coordinator (Sr.) 0.670 Com Svcs Leader 1 (20 hrs/wk) 1.000 Com Svcs Leader 1 (19.5 hrs/wk) 1.000 Parks Maint Helper Parks Maint Helper II 10.000 5.000 Sub — Total 22.670 F� 1 123 DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350 SEASONAL PART-TIME Com Svcs Coordinator 5.000 Com Svcs Coordinator (day camp) 1.000 Com Svcs Leader 18.000 Com Svcs Leader 1 5.000 Com Svcs Leader II 19.000 Com Svcs Worker 3.000 Sub — Total 51.000 Total Positions 82.665 124 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 i DEPAitTNIINT Svcs WVIISIO Parlcs':Admir ORG t► 1ZATION # 001 5310 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget - Actual Adopted 201,689 SERVICES 'PERSONNEL 40010 Salaries 4,000 40020 Over -Time Wages 58,886 40030 Part -Time Salaries 82,150 40070 City Paid Benefits 1,864 40080 Retirement 30,700 40083 Worker's Comp. Exp. 2,976 40084 Short/Long Term Disability 7,800 40085 Medicare 1,005 40090 Benefit Allotment ' 7,272 TOTAL PERSONNEL DEPAitTNIINT Svcs WVIISIO Parlcs':Admir ORG t► 1ZATION # 001 5310 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget - Actual Adopted 201,689 183,600 172,859 172,300 6,951 4,000 8,760 4,000 58,886 75,900 59,852 82,150 2,921 3,050 1,864 2,650 25,899 30,700 24,895 31,300 2,976 7,050 1,185 7,800 1,241 1,250 1,005 1,050 7,765 8,750 7,272 8,800 38,139 36,550 24,310 27,500 346,467 350,850 302,002 337,550 J CONTRACT SERVICES 45518 CS -Storm Damage SUPPLIES 11,161 10,711 450 TOTAL CONTRACT SVCS. 0 11,161 41200 Operating Supplies 4,245 4,000 3,568 4,000 41300 Small Tools & Equipment 1,521 1,000 824 1,500 5,576 4,750 TOTAL SUPPLIES 5,766 5,000 4,392 5,500 348,161 OPERATING EXPENDITURES 42115 Advertising 0 0 0 42125 Telephone 80 87 0 '42130 Rental/Lease of Equipment 1,135 2,500 237 2,500 42200 Equipment Maintenance 2,901 3,100 3,865 4,000 42210 Maint. of Grounds/Bldgs 101 450 332 450 42310 Fuel 3,512 3,000 5,220 4,000 42315 Membership & Dues 345 800 165 800 42320 Publications 0 200 135 200 42325 Meetings 30 100 28 100 42330 Travel -Conferences 1,417 4,950 5,030 8,800 42335 Travel -Mileage & Auto Allow 2,077 1,800 1,745 1,800 42340 Education & Training TOTAL OPERATING EXP. 780 1,500 519 1,500 12,378 18,400 17,363 24,150 PROFESSIONAL SERVICES 44000 Professional Services 4,909 17,200 13,693 21,200 44300 Special Studies 0 TOTAL PROF SVCS 4,909 17,200 13,693 21,200 J CONTRACT SERVICES 45518 CS -Storm Damage 11,161 10,711 450 TOTAL CONTRACT SVCS. 0 11,161 10,711 450 CAPITAL OUTLAY 46250 Misc Equipment 5,576 4,750 4,750 5,576 4,750 0 4,750 DIVISION TOTAL 375,096 407,361 348,161 393,600 125 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY05-06 TOTAL BUDGET $393,600 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 337,550 Full Time Asst. City Manager 0.100 FT Community Services Director 0.485 FT Administrative Assistant 1.000 FT Parks & Maint Superintendent 0.250 FT Parks & Maint Inspector/Technician 0.925 FT 2.760 FT Intermittent Part Time Parks Maint Helpers - 4,196 hrs @ $10.89 5.000 IPT Parks Maint Helpers - 2,886 hrs @$11.54 3.000 IPT 8.000 IPT Overtime Wages (40020) 4,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,000 Operating Supplies 2,950 Staff Work Boots 1,050 Small Tools & Equipment (41300) Amount Budgeted: 1,500 Small Tools and Equipment 1,500 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 0 Telephone (42125) Amount Budgeted: 0 Rental/Lease of Equipment (42130) Amount Budgeted: 2,500 Uniforms 2,500 Equipment Maintenance (42200) Amount Budgeted: 4,000 Equipment Maintenance 4,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 450 Maintenance of Grounds/Bldgs 450 i 1 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) ' BUDGET DISCUSSION FY05-06 1 127 Page 2 ' Fuel (42310) Amount Budgeted: 4,000 Fuel 4,000 Membership & Dues (42315) Amount Budgeted: 800 Membership & Dues 800 Publications (42320) Amount Budgeted: 200 ' Publications 200 Meetings (42325) Amount Budgeted: 100 Meetings 100 Travel -Conferences (42330) Amount Budgeted: 8,800 CPRS Conf in Ontario - Commissioners & Admin Staff (March 2006) Registration for 3 staff/5 commissioners 1,840 Institutes — 8 @ $100 800 ' Per Diem -- 8 @ 4 days 1,440 Parking 420 ' Management Acadamy in Palm Springs -- (April 2006) Registration for 2 staff 1,350 Accommodations 250 Per Diem -- 2 @ 3 days 270 Pacific Southwest Maintenance Management School at Lake Arrowhead — (November 2005) Registration for 2 staff (Includes all costs) 2,430 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 1,800 Community Svcs Director - Auto Allowance 1,800 Education & Training (42340) Training Seminars Amount Budgeted: 1,500 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 21,200 Minute Secretary 2,200 Grant Writer 15,000 Holiday Banner Installation & Removal 4,000 Special Studies (44300) Amount Budgeted: 0 1 127 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY05-06 CS -Storm Damage (45518) Amount Budgeted: 450 Storm Damage 450 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 4,750 400 new American flags and 150 brackets for blvds. 4,750 128 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 bEPARTfIiAirNT. Cornriunity Svcs DIViSI[)N ' P -Sar Center ORGANIZATION FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget - Actual Adopted 54,450 PERSONNEL SERVICES 56,600 40010 Salaries 118,950 40020 Over -Time Wages 900 40030 Part -Time Salaries 10,300 40070 City Paid Benefits 6,300 40080 Retirement 350 40083 Worker's Comp. Exp. 9,950 40084 Short/Long Term Disability 10,200 40085 Medicare 213,550 40090 Benefit Allotment 44000 Professional Services TOTAL PERSONNEL bEPARTfIiAirNT. Cornriunity Svcs DIViSI[)N ' P -Sar Center ORGANIZATION FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget - Actual Adopted 54,450 64,477 56,600 79,020 53,325 118,950 1,450 1,884 900 11,200 12,587 10,300 5,200 954 6,300 450 509 350 5,650 4,033 9,950 14,700 17,473 10,200 0 172,120 155,242 213,550 SUPPLIES 41200 Operating Supplies 25,500 21,726 20,500 41300 Small Tools & Equipment 500 TOTAL SUPPLIES 0 25,500 21,726 21,000 'OPERATING EXPENDITURES 42110 Printing 42115 Advertising '42125 Telephone 42126 Utilities 42130 Rental/Lease of Equipment 42200 Equipment Maintenance 42210 Maint. of Grounds/Bldgs TOTAL OPERATING EXP. ' PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS t t i i 12,000 0 1,200 3,951 4,800 103,800 91,186 109,500 1,000 0 2,679 6,700 23,000 26,981 19,550 0 129,000 124,797 152,550 0 0 0 0 CONTRACT SERVICES 45300 CS -Community Svcs 188,180 187,213 235,050 TOTAL CONTRACT SVCS. 188,180 187,213 235,050 CAPITAL OUTLAY 46250 Misc Equipment 120,563 124,778 700 46410 Capital Improvements 40,390 120,563 124,778 41,090 DIVISION TOTAL 0 635,363 613,756 663,240 ( 129 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY05-06 TOTAL BUDGET $663,240 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: $213,550 Full Time Parks and Maintenance Supervisor 1.00 FT Part Time Operating Supplies (41200) Com Svcs Coord (19 hrs/wk) (Step D) 3.00 PT Parks Maint Helper II (1,564 hrs) (Step D) 6.00 PT Parks Maint Helper (825 hrs) (Step D) 2.00 PT Com Svcs Leader II (940 hrs) (Step D) 1.00 PT Com Svcs Leader 1 (2,700 hrs) (Step D) 5.00 PT 17.00 PT SUPPLIES Operating Supplies (41200) Amount Budgeted: 20,500 Hardware Supplies 3,000 Electrical/Lighting Supplies 2,850 Office Supplies 3,000 Glass Repair Materials 900 Paint and Painting Supplies 1,000 Replacement Flags 2,050 Uniforms/Shirts 5,200 Cleaning Supplies 2,000 Color Copier Toner 500 Small Tools and Equipment (41300) Amount Budgeted: 500 Color Copier for Office 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 12,000 Rental Information Brochures 12,000 Advertising (42115) Amount Budgeted: 0 Telephone (42125) Amount Budgeted: 4,800 Office Telephone 3,600 Pay Telephone 1,200 Utilities (42126) Amount Budgeted: 109,500 Gas — Estimated 5% CPI increase 24,500 Water — Estimated 5% CPI increase 5,750 Edison — Estimated 5% CPI increase 79,250 130 i ij i J t i F1 i CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY05-06 Paae 2 Equipment Maintenance (42200) Amount Budgeted: 6,700 Audio Video Systems Service 5,000 Copy Machine Service (B&W Copier) 1,200 Color Copier Service 500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 19,550 Electrical Service 3,500 Building Maintenance Services — as needed 11,550 Pressure Washing Service 2,900 Building Security Monitoring 600 Keys/Lock Service 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 0 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 235,050 Building Maintenance Contract w/4 FT Contract Staff 164,750 Pest Control Contract 900 Landscape Maintenance Contract 62,500 HVAC Inspection & Maintenance Contract 3,000 Water Element Chemical Treatment & Maintenance Contract 1,920 Indoor Plant Maintenance Contract 1,980 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 700 Digital Camera — 7.0 mg pixil 700 Capital Improvements (46410) Amount Budgeted: 40,390 Black -out Shades 20,000 Tables -- 5ea 42" round 1,000 Decorative Benches outside front door — 4ea 8,000 Smart Power Panels for AfV Power Back-up 820 Security Doors for A/V System 420 Supply Cabinet Storage 900 A/C for Communications Room 3,700 Back Flow Preventor Cage (on Summitridge Drive) 600 Additional outdoor security camera 3,650 Drain in wall at hiking trail at east view point 1,300 131 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 UEPARTAI1iNT Comnun�ty Secs DMSION Par# 006rat as ORGANIZATION FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted SUPPLIES 41200 Operating Supplies 1,516 5,500 4,657 4,260 41300 Small Tools & Equipment 4,500 TOTAL SUPPLIES 1,516 5,500 4,657 8,760_ OPERATING EXPENDITURES 42115 Advertising 42125 Telephone 3,809 6,200 2,497 5,200 42126 Utilities 213,024 207,760 162,205 207,760 42130 Rental/Lease of Equipment 1,350 3,800 2,399 4,700 42210 Maint. of Grounds/Bldgs 191,269 82,300 95,195 145,900 TOTAL OPERATING EXP. 409,452 300,060 262,296 363,560 PROFESSIONAL SERVICES 44000 Professional Services 14,158 0 0 TOTAL PROF SVCS 14,158 0 0 0 CONTRACT SERVICES 45300 CS -Community Svcs 184,348 211,000 269,500 217,900 TOTAL CONTRACT SVCS. 184,348 211,000 269,500 217,900 CAPITAL OUTLAY 46250 Misc Equipment 21,836 69,000 78,127 7,300 46410 Capital Improvements 25,000 25,000 30,00( 21,836 94,000 103,127 37,30C DIVISION TOTAL 631,310 610,560 639,580 627,52( 132 J i CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY05-06 i J r 1 TOTAL BUDGET $627,520 SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,260 Heritage Community Ctr 4,260 Small Tools & Equipment (41300) 4,500 Small Tools and Equipment 4,500 OPERATING EXPENDITURES Amount Budgeted: 207,760 Telephone (42125) Amount Budgeted: 5,200 Heritage Park 800 Heritage Community Ctr 800 Maplehill Pk 1,200 Reagan Pk 1,200 Sycamore Cyn 1,200 Utilities (42126) Amount Budgeted: 207,760 Paul Grow Park 11,000 Heritage Park 15,800 Heritage Community Ctr 16,900 Lorbeer Lights 7,000 Maplehill Pk 14,700 Pantera Pk 48,300 Peterson Pk 38,800 Reagan Pk 23,500 Starshine Pk 9,700 Summitridge 11,560 Sycamore Cyn 10,500 Rental/Lease of Equipment (42130) Amount Budgeted: 4,700 Lorbeer Ball Field Lights Portable Restrooms 4,700 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 145,900 Paul Grow Park Misc maintenance 2,000 Re -plant Slope on Forest Canyon 8,000 Re -Roof Restroom Building 5,400 Heritage Park Misc Park Improvements 6,000 Misc maintenance 4,000 133 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY05-06 Page 2 Heritage Community Ctr Building maintenance contract 7,100 Misc maintenance 4,500 Maplehill Pk Misc maintenance 9,000 Pantera Pk Building Maintenance Contract 3,300 Misc maintenance 10,000 Peterson Pk Paul Grow Park Re -plant Slope along Golden Springs 10,000 Install additional bollards 3,000 Removal of Poison Oak Adjacent to Hiking Trail 10,000 Misc maintenance 12,000 Reagan Pk Sycamore Canyon Park Misc maintenance 9,000 Starshine Pk Misc maintenance 2,000 Summitridge Misc maintenance 3,000 Sycamore Cyn Sump Pump Maintenance 10,000 Ground Squirrel Control 3,600 Misc maintenance 4,000 Weed Removal/Fire Breaks 10,000 Removal of Poison Oak Adjacent to Hiking Trail 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 0 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 217,900 Landscape Maintenance Contract TruGreen Contract (includes anticipated 3.5% CPI increase) 92,250 Paul Grow Park 19,008 Heritage Park 12,925 Maplehill Park 15,205 Ronald Reagan Park 22,303 Starshine Park 7,604 Sycamore Canyon Park 15,205 ValleyCrest Contract (includes anticipated 3.5% CPI increase) 125,650 Pantera Park 87,850 Peterson Park 37,800 Summit Ridge Park (Included w/DBC) 0 134 ' CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY05.06 i t 1 1 1 1 135 Page 3 CAPITAL OUTLAY Mise Equipment (46250) Amount Budgeted: 7,300 Welder/Generator 2,800 Three (3) Concrete Table at Heritage Park 4,500 tCapital Improvements (46410) Amount Budgeted: 30,000 Pantera Park Ath Field Turf Reconditioning 15,000 Peterson Park Ath Field Turf Reconditioning 15,000 i t 1 1 1 1 135 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 I�;EPA�tT#AENT Cornrntty Svcs < a1vIS14Ti Ftecreat�on . (IR(s/�#kZATIQN:;#, ':iJ01536fl FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES Operating Supplies 47,788 46,615 57,096 40010 Salaries 265,336 280,300 272,706 385,600 40020 Over -Time Wages 13,856 9,150 13,568 10,160 40030 Part -Time Salaries 173,226 170,000 201,304 168,050 40070 City Paid Benefits 5,379 6,250 5,456 8,600 40080 Retirement 40,393 51,250 48,219 81,150 40083 Workers Comp. Exp. 5,398 11,100 2,316 13,000 40084 Short/Long Term Disability 1,937 2,100 1,960 2,750 40085 Medicare 14,056 13,400 16,255 14,650 40090 Benefit Allotment 74,497 74,250 66,581 98,400 42140 TOTAL PERSONNEL 594,078 617,800 628,365 782,360 SUPPLIES 41200 Operating Supplies 47,788 46,615 57,096 49,635 41300 Small Tools & Equipment 0 0 TOTAL SUPPLIES 47,788 46,615 57,096 49,635 OPERATING EXPENDITURES 42110 Printing 8,765 12,480 11,031 8,130 42112 Photography 0 50 0 50 42115 Advertising 347 346 0 42120 Postage Charges 2,000 250 0 250 42121 Mailing Services 1,320 0 0 42130 Equipment Rental 3,622 9,480 3,085 9,480 42140 Rental/Lease of Real Prop 77,131 64,530 55,974 68,160 42200 Equipment Maintenance 505 1,598 1,500 42205 Computer Maintenance 0 0 42315 Membership & Dues 1,325 1,480 2,415 1,800 42325 Meetings 1,595 1,020 1,067 1,020 42330 Travel - Conferences 1,790 3,035 2,289 4,670 42335 Travel -Mileage & Auto Allow 339 500 712 700 42340 Education & Training 2,087 2,640 2,151 2,255 42353 City Birthday Party 28,345 32,000 30,056 60,000 42410 Admissions -Youth Activities 17,715 21,525 17,194 24,180 TOTAL OPERATING EXP. 146,886 148,990 127,918 182,195 PROFESSIONAL SERVICES 44000 Professional Services 79,750 42,000 32,571 15,400 44100 Commission Compensation 3,019 3,150 3,510 3,150 44300 Special Studies TOTAL PROF SVCS 0 0 82,769 45,150 36,081 18,550 CONTRACT SERVICES 45300 CS -Community Svcs 172,224 190,870 219,232 70,760 45305 CS -Concerts in the Park 17,638 14,080 13,011 15,680 45310 CS -Excursions 39,230 47,390 51,056 50,900 45320 CS -Contract Classes 128,000 TOTAL CONTRACT SVCS. 229,092 252,340 283,299 265,340 CAPITAL OUTLAY 46230 Comp Eq - Hardware 46250 Misc Equipment DIVISION TOTAL 0 0 6,586 10,100 10,059 3,800 6,586 10,100 10,059 3,800 1,107,199 1,120,995 1,142,818 1,301,880 136 1 137 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY05.06 TOTAL BUDGET $1,301,880 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 772,200 Full Time Community Svcs Director 0.485 FT Recreation Supervisor 1.000 FT Recreation Superintendent 1.000 FT Office Assistant II Rec Specialist 1.000 FT 1.750 FT - CS Coordinator (Seniors) 0.450 FT CS Coordinator 2.000 FT 7.685 FT Regular Part-Time CS Leader 1 (20 hrs) 1.00 RPT CS Leader 11 (30 hrs) 2.00 RPT 3.00 RPT Seasonal Part-Time CS Coord.-Day Camp (600 hrs @ D-Step) 1.00 SPT CS Coord - Seasonal (127 hrs) (D-Step) 3.00 SPT CS Leader I -Tiny Tots (19.5 hr/wk) (C-Step) 1.00 SPT CS Workers (440 hrs @ C-Step) 3.00 SPT CS Leader 1 (3,191 hrs @ C-Step) 16.00 SPT 1 CS Leader II (4,075 hrs @ C-Step) 18.00 SPT CS - Leader (Seasonal — 880 hrs @ C-Step) 2.00 SPT 44.00 SPT Overtime Wages (40020) Amount Budgeted: 10,160 Summer Day Camp 1,000 Senior Excursions Haunted House 100 900 4th of July Event 750 17th Birthday Party 3,000 Adult Excursions 3,410 Winter Snow Fest 1,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 49,635 Haunted House 3,500 Easter Egg Hunt 2,035 ' Youth Soccer 2,370 Youth Basketball 8,206 Adult Volleyball 240 Adult Basketball 3,684 1 137 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY05-06 Paae 2 Day Camp 5,550 Adult Excursions 770 Volunteen Program -T-Shirts 480 Seniors 4,340 Tiny Tots 7,200 Pepsi Pitch, Hit and Run Event 200 Youth Baseball 5,760 Winter Snow Fest 2,770 Concerts in the Park 330 Veterans Recognition 700 Arbor Day Celebration 650 Fourth of July 850 Small Tools & Equipment (41300) Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Concerts in the Park Day Camp Table Tennis Winter Snowfest Youth Basketball Youth Baseball Youth Soccer Easter Egg Hunt Haunted House & Fall Fun Festival Arbor Day Celebration Veterans Recognition Pepsi Pitch, Hit & Run Fourth of July Amount Budgeted: 2,000 1,000 200 250 550 500 500 450 500 100 380 500 1,200 8,130 Photography (42112) Amount Budgeted: 50 Fourth of July 50 Advertising (42115) Amount Budgeted: 0 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 Mailing Services (42121) Amount Budgeted: 0 Equipment Rental (42130) Amount Budgeted: 9,480 Day Camp -- Water Cooler 400 Summer Concerts -- Hot/Cold Sink 2,280 Winter Snowfest 1,600 138 139 Equipment Maintenance (42200) Amount Budgeted: 1,500 3,870 CITY OF DIAMOND BAR Conference Registration 7 staff @ 230 1,500 RECREATION SVCS (001-5350) Computer Maintenance (42205) Amount Budgeted: Per Diem for 7 staff/4 days BUDGET DISCUSSION Rec Trac Annual Maintenance Fee - IS Budget 300 FY05-06 Bass Lake Senior Conference Registration 1 staff @110 Membership & Dues (42315) Amount Budgeted: Page 3 1,800 Fireworks Show 180 5,200 Gasoline for City Car 600 miles Sound System 800 Travel -Mileage & Auto Allow (42335) 550 RestroomslSinks 1,800 S.C.M.A.F. Membership (4 Staff Traffic Control Equipment 1,000 Security Lighting -- 2 Light Towers 850 Balloons/Decorations 500 Amount Budgeted: Stage Lights 250 C.P.R.S. Seminars 250 S.C.M.A.F. Sports Institute (4 staff) 160 Rental/Lease of Real Prop (42140) Amount Budgeted: 68,160 580 Youth Soccer 4,040 Youth Basketball 12,840 Adult Volleyball 2,900 Adult Basketball 25,080 Contract Classes 23,090 Winter Snow Fest 210 139 Equipment Maintenance (42200) Amount Budgeted: 1,500 3,870 Vehicle Maint Conference Registration 7 staff @ 230 1,500 Conference Institutes 7 staff @ 100 Computer Maintenance (42205) Amount Budgeted: Per Diem for 7 staff/4 days 0 Rec Trac Annual Maintenance Fee - IS Budget 300 Bass Lake Senior Conference Registration 1 staff @110 Membership & Dues (42315) Amount Budgeted: Accomodations 1 staff @ 3 nights @ 130 1,800 C.P.R.S. Membership (7 Staff) 180 1,050 Gasoline for City Car 600 miles 120 Lern (2 staff) Travel -Mileage & Auto Allow (42335) 550 Staff Mileage S.C.M.A.F. Membership (4 Staff 200 Meetings (42325) Amount Budgeted: 1,020 C.P.R.S. Seminars 250 S.C.M.A.F. Sports Institute (4 staff) 160 CPRS District XIII Meetings 580 Concert Share Meeting 30 139 Travel - Conferences (42330) Amount Budgeted: 4,670 C.P.R.S. Conference - Ontario -- 2006 3,870 Conference Registration 7 staff @ 230 1610 Conference Institutes 7 staff @ 100 700 Per Diem for 7 staff/4 days 1,260 Parking -- 5 vehicles/4 days @ $15 300 Bass Lake Senior Conference Registration 1 staff @110 800 110 Accomodations 1 staff @ 3 nights @ 130 390 Per Diem for 1 staff/4 days 180 Gasoline for City Car 600 miles 120 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 700 Staff Mileage 700 139 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY05.06 Page 4 Education & Training (42340) Amount Budgeted: 2,255 Day Camp 555 Contract Classes 1,160 Tiny Tots 540 City Birthday Party (42353) Amount Budgeted: 60,000 Banners 3,300 Special Event Insurance 1,500 Restroom/Sink Rental 1,200 Sound System Rental 700 Equipment Rental - 10,000 Tables, Chairs, Generators, Canopies Contract Staff/Security 2,300 Rides/Attractions 18,000 Non Profit's Organizations Revenue Share 10,000 Commemorative Pins 2,000 Decoration/Signs 8,500 Game Prizes 650 Facility Rental - PUSD 150 Birthday Cakes/Supplies 635 Wrist Bands 365 Flyers/Posters/Promotion 700 Admissions -Youth Activities (42410) Amount Budgeted: 24,180 Day Camp - Excursions 21,000 Youth Excursions 2,000 Tiny Tots 480 Volunteens 700 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 15,400 Temp Svcs - Vacation Coverage 4,000 Youth Master Plan Implementation 11,400 Commissioner Compensation (44100) Amount Budgeted: 3,150 5 Comm. @ $45/mtg @ 14 mtgs/year 3,150 Special Studies (44300) Amount Budgeted: 0 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 70,760 Adult Basketball Officials 27,324 Tiny Tots 500 Volunteens 2,000 140 i i u Concerts in the Park (45305) CITY OF DIAMOND BAR Bands -- 6 Concerts 5,950 RECREATION SVCS (001-5350) 3,150 Concessionaire Reimbursements BUDGET DISCUSSION Advertising 1,500 FY05-06 1,600 Banners Page 5 Winter Snow Fest - 2004 11,650 65 tons of snow 9500 Sound System 750 Special Event Insurance 450 Food Vendor Reimbursement 150 Santa Photos 150 Event Security 150 Professional Photography of Event 500 Senior Program 8,486 Haunted House/Fall Fun Festival 950 Special Event Insurance 450 Revenue Split w/Organizations (FFF) 500 Easter Egg Hunt Liability Insurance 400 Fireworks Show -- 2005 17,000 Fireworks 11,000 Entertainment 4,500 Professional Photography 250 Insurance 1,250 Veterans Recognition - Entertainment/Caterer 2,450 i i u Concerts in the Park (45305) 15,680 Bands -- 6 Concerts 5,950 Sound System 3,150 Concessionaire Reimbursements 480 Advertising 1,500 Special Event Insurance 1,600 Banners 3,000 CS -Excursions (45310) Amount Budgeted: 50,900 Adult Excursions 18,500 Senior Excursions 32,400 CS - Contract Classes (45320) Amount Budgeted: 128,000 Contract Class Instructors 128,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: Ping Pong Tables — 2 replacements Basketball Standard -- Youth BB Practice 1 141 3,200 600 3,800 � CITY OF DIAMOND BAR t Department -Public Works • Public Works Administration � • Engineering � • Road Maintenance ' • Landscape Maintenance CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PUBLIC WORKS FY 2005-2006 Organization #: 001-5510 through 001-5558 DEPARTMENT INCLUDES: PW Administration $513,450 Engineering 287,600 Road Maintenance 1,087,800 Landscape Maintenance 250,865 PUBLIC WORKS i PW Administration 24.0% Engineering 13.4%a Landscape Maintenance 11.7% Fvw::7 17: Road Maintenance 50.8°% Total Department Expenditures - $2,139,715 144 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES $432,805 $442,500 $456,168 $587,950 SUPPLIES 21,232 25,849 26,507 30,500 OPERATING EXPENDITURES 42,116 55,665 46,129 59,400 PROFESSIONAL SERVICES 122,660 176,900 76,838 137,000 CONTRACT SERVICES 1,124,974 1,709,925 1,101,721 1,322,365 CAPITAL OUTLAY 7,792 7,486 1,788 2,500 DEPARTMENTTOTAL $1,751,579 $2,418,325 $1,709,151 $2,139,715 DEPARTMENT INCLUDES: PW Administration $513,450 Engineering 287,600 Road Maintenance 1,087,800 Landscape Maintenance 250,865 PUBLIC WORKS i PW Administration 24.0% Engineering 13.4%a Landscape Maintenance 11.7% Fvw::7 17: Road Maintenance 50.8°% Total Department Expenditures - $2,139,715 144 1 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 DEPARTMENT TITLE: PUBLIC WORKS/ENGINEERING DEPT NO. 5510-5558 The Public Works Department provides information on General Engineering matters relating to City streets, public right-of-ways, City's Capital projects, utilities, traffic related issues, etc. to the general public, contractors, developers, utility companies, and other public agencies. It coordinates City projects and plans with other governmental agencies to ensure that the City's concerns are addressed (i.e. SCAG, LACTC, CalTrans, County of Los Angeles) This department manages and enforces the City's requirements for subdivisions, lot development, utilities, vehicle/pedestrian traffic, and the use of public right-of-way. All plans and projects for proposed development are reviewed and any required reports are prepared for the Planning Commission, Traffic and Transportation Commission, and the City Council. The department is responsible for the City's traffic and transportation activities, grant administration, and the administration of related Capital Projects Funds. The department is also responsible for the day-to-day maintenance of all publicly owned properties, including streets, curbs, gutters, sidewalks, traffic signals, signs, street lights, sewers storm drains and landscaping. The department administers the maintenance contracts to accomplish the fore mentioned items. PERSONNEL FULL TIME POSITIONS Assistant City Manager .10 Public Works Director .75 Public Works Supervisor 1.00 Senior Engineer 1.00 Assistant Engineer 1.00 Sr. Management Analyst .50 Management Analyst .10 Admin Assistant .75 Jr. Engineer .70 Street Maint Worker II 1.00 1 Total Full Time 6.90 1 145 DEPARTMENT TITLE: PUBLIC WORKS/ENGINEERING DEPT NO. 5510-5558 PART TIME POSITIONS Intern .20 Total Positions 7.10 146 t i r I CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment Membership & Dues TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES IDIVISION TOTAL n I) DEPART..... Public works p!vlsl+�N Pubiic 1Nks Aama� ". C9RGANIZATlON:# <1701-651:0 FY2003-04 OPERATING EXPENDITURES FY 2004-05 42110 Printing Adjusted Budget 42115 Advertising 183,895 42126 utilities 217,800 42200 Equipment Maint 1,552 42310 Fuel 6,000 42315 Membership & Dues 2,094 42320 Publications 2,700 42325 Meetings 24,212 42330 Travel -Conferences 2,750 42335 Travel -Mileage & Auto Allow 1,073 42340 Education & Training 1,350 3,018 TOTAL OPERATING EXP. 2,787 PROFESSIONAL SERVICES 28,304 44000 Professional Services 31,950 44100 Commissioner Comp 218,632 44240 Prof Svcs -Environmental 5,000 5,315 TOTAL PROF SVCS 379 CONTRACT SERVICES 475 45221 CS - Engineering 5,500 45223 CS - Plan Checking 2,394 45227 CS - Inspection 4,000 45530 CS - Industrial Waste 3,248 3,000 TOTAL CONTRACT SVCS. 30,000 CAPITAL OUTLAY 30,000 46200 Office Equipment 154 46220 Office Equip -Furniture 46250 Misc Equipment IDIVISION TOTAL n I) DEPART..... Public works p!vlsl+�N Pubiic 1Nks Aama� ". C9RGANIZATlON:# <1701-651:0 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted 183,895 170,050 159,205 217,800 2,275 2,000 1,552 2,000 3,760 6,000 5,687 2,250 2,094 2,100 1,917 2,700 22,504 25,650 24,212 39,550 1,558 2,750 630 3,200 1,073 1,050 976 1,350 3,018 2,950 2,787 3,350 28,304 25,000 21,656 31,950 248,481 237,550 218,632 304,150 5,893 5,000 5,315 5,000 379 500 475 500 6,272 5,500 5,790 5,500 2,394 4,000 3,645 4,000 684 3,500 3,248 3,000 25,476 30,000 23,117 30,000 154 630 933 1,000 1,418 1,000 2,149 1,000 1,168 1,000 2,302 1,500 2,144 2,000 740 2,000 1,409 2,000 1,866 1,800 2,215 1,800 1,857 2,000 1,966 2,000 39,031 46,800 40,484 46,800 81,522 83,900 23,028 34,000 2,070 3,000 2,025 3,000 29,193 60,000 18,847 60,000 112,785 146,900 43,900 97,000 3,257 5,000 6 25,000 (990) 3,410 22,500 1,561 12,500 14,010 20,000 12,946 20,000 20,677 47,500 13,523 57,500 941 600 1,000 500 1,143 500 713 1,000 645 1,000 1,654 2,100 1,788 2,500 428,900 486,350 324,117 513,450 147 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY05-06 TOTAL BUDGET $513,450 PERSONNEL SERVICES Personnel (40010-40093) Assistant City Manager Public Works Director Management Analyst Senior Engineer Assistant Engineer Sr Management Analyst Admin Assistant Intern Amount Budgeted: 304,150 0.10 FT 0.65 FT 0.10 FT 0.40 FT 0.25 FT 0.40 FT 0.75 FT 2.65 FT 0.75 PT SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,000 Xerox 2510 Map Copier Supplies Plotter/Misc. Office Supplies Small Tools & Equipment (41300) Amount Budgeted: 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 4,000 Plans, Specifications, Reports, Notices, and Flyers NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 3,000 Educational program(s) and mailings related to public works/traffic/parking/street sweeping activities Utilities (42126) Amount Budgeted: 30,000 Traffic signals Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE, MSA, TCSA. Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines 148 LJ CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY05-06 Page 2 1 149 Meetings (42325) Amount Budgeted: 2,000 Public Works and Traffic Engineering Workshops/Seminars Amount Budgeted: 2,000 34,000 Temporary Services for vacation coverage 5,000 Travel -Conferences (42330) Amount Budgeted: 4,000 2,000 League of California Cities- Public Works 15,000 Officers Institute Annual Conference, APWA 10,000 Conference 1,000 3,000 T&T Commissioner Wkshops/Conf 1,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 1,800 Public Works Director - Auto Allowance 1,800 Education & Training (42340) Amount Budgeted: 25,000 2,000 Employee Tuition reimbursement($500/employee) 2,000 CPR Membership 5,000 1 149 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 34,000 Temporary Services for vacation coverage 5,000 Minute Secretary 4,000 ACE and SR57/60 Traffic Mgt Programs 15,000 Citywide Traffic Signal Timing Plan 10,000 Commissioner Compensation (44100) 3,000 T&T Commission 3,000 Prof Svcs -Environmental (44240) NPDES Permit/Compliance due to increased Amount Budgeted: 60,000 enforcementirequirements. 25,000 TMDL Studies 25,000 NPDES Litigation 5,000 CPR Membership 5,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 25,000 As needed basis -non fee based projects 25,000 CS - Inspection (45227) Amount Budgeted: 12,500 Grading, sewer, storm drains, and various development improvements. 12,500 (Some of this work will be done in-house as a result of the Jr. Engr. - Decision Package) 1 149 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY05-06 Page 3 CS - Industrial Waste (45530) Amount Budgeted: 20,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcements. CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 1,000 Office Equip -Furniture (46220) Amount Budgeted: 500 Misc Equipment (46250) Amount Budgeted: 1,000 150 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 'PERSONNEL SERVICES 40010 Salaries Membership & Dues 40020 Over -time Wages 42330 Travel -Conferences City Paid Benefits '40070 40080 Retirement 45226 40083 Worker's Comp. Exp. CS - Inspection 40084 Short/Long Term Disability '40085 493 Medicare 497 40090 Benefit Allotment 550 1,196 TOTAL PERSONNEL i 1 i t OPERATING EXPENDITURES 42315 Membership & Dues 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 45226 TOTAL OPERATING EXP. CONTRACT SERVICES 45000 Contract Services 45221 CS - Engineering 45222 CS - Traffic 45223 CS - Plan Checking 45224 CS - Soils 45226 CS - Surveying 45227 CS - Inspection 15,750 TOTAL CONTRACT SVCS. DIVISION TOTAL DEPARTMENT: Public Works Q1VlS10N Engineering ORGAMIZATION #. 00145551 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget - Actual Adopted 82,500 77,550 117,820 86,700 500 80 500 745 1,100 1,258 1,150 10,372 11,700 17,571 15,750 755 1,150 493 1,250 497 500 711 550 1,196 1,150 1,692 1,300 9,445 13,400 15,453 13,800 105,510 107,050 155,078 121,000 500 147 500 58 500 118 500 500 0 500 100 64 100 1,000 0 1,000 58 2,600 329 2,600 43,500 35,000 5,787 78,965 43,480 25,000 31,121 200,000 109,534 75,000 11,256 37,500 12,056 45,000 2,463 10,000 11,374 15,000 2,500 2,000 2,056 2,500 2,000 52,683 374,965 211,444 164,000 158,251 484,615 366,851 287,600 151 CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY05-06 TOTAL BUDGET $287,600 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 121,000 Senior Engineer 0.60 FT Assistant Engineer 0.75 FT 1.35 FT OPERATING EXPENDITURES 500 Membership & Dues (42315) Amount Budgeted: APWA(Senior and Assistant Engineers) ASCE(Senior and Assistant Engineers) 500 Meetings (42325) Amount Budgeted. Caltrans, MTA, LACDPW, SGVCOG, and SLAG. Travel -Conferences (42330) Amount Budgeted: 500 APWA Travel -Mileage & Auto Allow (42335) Amount Budgeted: 100 Misc. trips Education & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 25,000 Misc. engineering studies/reports on an as needed basis CS - Traffic Engr (45222) Amount Budgeted: 75,000 Traffic Counts, Speed Surveys, Traffic Impact Studies, O&D Surveys, NTMP Plans, etc. 152 i ' CITY OF DIAMOND BAR ENGINEERING (001-5551) ' BUDGET DISCUSSION FY05-06 Page 2 CS - Plan Checking (45223) Amount Budgeted: 45,000 Lewis/Brookfield, Crooked Creek Homes, ' South Pointe/JCC, CHTC, TM 53670, lot line adjustment, certificate of correction, grading, sewer, and storm drain plans. (Some of this work will be done in-house as a result of the Jr. Engr. - Decision Package) ' CS - Soils (45224) Amount Budgeted: 15,000 As needed basis CS - Surveying (45226) Amount Budgeted: 2,000 As needed basis CS - Inspection (45227) Amount Budgeted: 2,000 ' As needed basis r t 1 153 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2005-2006 DEPARTMENT t'ubl�c Works. DIYJSiC�N.. > ': Rr�ad:Mamter►ance ORGANIZATION.#; ...{341 5 4 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted PERSONNEL SERVICES 40010 Salaries 58,178 70,250 60,891 111,45C 40020 Over -Time Wages Small Tools & Equipment 2,527 349 500 40030 Part-time Salaries TOTAL SUPPLIES 14,960 20,349 20,717 40070 City Paid Benefits 652 1,000 690 1,90( 40080 Retirement 7,403 10,600 9,200 20,250 40083 Worker's Comp. Exp. 930 2,550 439 4,250 40084 Short/Long Term Disability 355 450 371 70( 40085 Medicare 843 1,050 883 1,650 40090 Benefit Allotment 10,453 12,000 9,984 22,100. Prof Svcs - Engineering TOTAL PERSONNEL 78,814 97,900 82,458 162,80( SUPPLIES 41250 Road Maintenance Supplies 12,433 20,000 18,695 20,00( 41300 Small Tools & Equipment 2,527 349 2,022 5,00( TOTAL SUPPLIES 14,960 20,349 20,717 25,000 OPERATING EXPENDITURES 42130 Rental/Lease of Equip 2,765 1,795 5,000 42200 Equipment Maintenance 328 1,000 813 1,00r' 42310 Fuel 2,699 2,500 2,708 4,00 TOTAL OPERATING EXP. 3,027 6,265 5,316 10,000 Professional Services 44520 Prof Svcs - Engineering 9,875 30,000 32,938 40,00(, 9,875 30,000 32,938 40,000 CONTRACT SERVICES 45501 CS -Street Sweeping 122,583 150,000 134,546 165,000 45502 CS -Road Maintenance 163,217 250,000 186,159 250,00(- 45504 CS -Sidewalk Insp & Repair 75,000 100,000 100,000 100,001 45506 CS -Striping & Signing 231,351 375,000 49,229 100,000 45507 CS -Traffic Signal Maint 184,493 154,500 158,576 165,OOA 45512 CS -Storm Drainage 10,336 17,000 12,617 20,001 45522 CS -Right of Way Maint 45,951 50,000 30,611 50,000 TOTAL CONTRACT SVCS. 832,931 1,096,500 671,738 850,000 CAPITAL OUTLAY 46250 Misc Equipment 6,138 5,386 0 6,138 5,386 0 DIVISION TOTAL 945,745 1,256,400 813,167 1,087,800 154 i t CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY05-06 TOTAL BUDGET $1,087,800 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 162,800 Public Works Supervisor 1.00 FT Street Maintenance Worker II 1.00 FT Public Works Director 0.10 FT Sr Management Analyst 0.10 FT 2.20 FT SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted: 20,000 AC Cold Mix, Absorbents, Signs, Posts, Cones, Paint, and Misc. Supplies. i r CS -Road Maintenance (45502) Amount Budgeted: 250,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 100,000 155 Small Tools & Equipment (41300) Amount Budgeted: 5,000 ' Misc.Items. OPERATING EXPENDITURES ' Rental/Lease of Equip (42130) Amount Budgeted: 51000 Generator, Spot Lights, Trucks, Barricades, Traffic Control Cones/Signs, etc. Equipment Maintenance (42200) Amount Budgeted: 1,000 ' As needed basis. Fuel (42310) Amount Budgeted: 4,000 ' PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 40,000 On-call Traffic Engineering Assistance/Support ' CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 165,000 i r CS -Road Maintenance (45502) Amount Budgeted: 250,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 100,000 155 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY05-06 Page 2 CS -Striping S Signing (45506) Amount Budgeted: 100,000 Includes Annual School Area Striping Program. CS -Traffic Signal Maint (45507) Amount Budgeted: 165,000 CS -Storm Drainage (45512) Amount Budgeted: 20,000 CS -Right of Way Maint (45522) Amount Budgeted: 50,000 156 t CITY OF DIAMOND BAR DEPARTMENT PubliWtirks ESTIMATED EXPENDITURES DaVlSION Landscape Malnt FY 2005-2006 ORGIIZATION I flax -3558 PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SERVICES ' CONTRACT SERVICES FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget - Actual Adopted 0 x 9 13 r y Maint 18,294 21,960 20,123 21,960 ion Control 75,598 72,500 75,477 88,905 'intenance 110,946 125,000 101,109 125,000 45510 CS -Tree Wa TOTAL CON tering 13,845 15,000 8,307 15,000 TRACT SVCS. 218,683 234,460 205,016 250,865 DIVISION TOTAL 218,683 234,460 205,016 250,865 t i i 1 157 45503 CS -Parkwa 45508 CS -Vegetat 45509 CS -Tree Ma t i i 1 157 CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FY05-06 TOTAL BUDGET $250,865 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 0 None Budgeted CONTRACT SERVICES CS - Parkway Maint (45503) Amount Budgeted: 21,960 Lanterman Contract 21,960 CS - Vegetation Control (45508) Amount Budgeted: 88,905 MCE Contract (5% anticipated CPI increase) 76,100 Freeway Ramps/Cal Trans ROW 12,805 CS - Tree Maintenance (45509) Amount Budgeted: 125,000 WCA Contract Routine Maintenance 115,000 Tree Planting 10,000 CS - Tree Watering (45510) Amount Budgeted: 15,000 WCA Contract 15,000 158 t 1 CITY OF DIAMONDBAR � Department -Transfers Out • Transfers Out 159 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2005-2006 DIVISION TITLE: TRANSFERS OUT DIVISION NO. 9915 Interfund transfers from the General Fund to otherfunds for Fiscal Year 2005-2006 consist of transfers to the Community Organization Support Fund, Self -Insurance Fund, Equipment Replacement Fund, Computer Replacement Fund and the Capital Improvement Projects Fund. The City Council has created a Community- Organization Support Fund that is funded through transfers from the General Fund. The purpose of this fund is to provide money in an effort to provide financial support to various community based organizations. Requests are received through out the year. As the requests are received the City Council Finance Sub -committee reviews the requests and makes the recommendation for the level of funding. The transfers to the Self -Insurance Fund include the budgeted amount for the City's general liability insurance premiums. The transfer to the Equipment Replacement Fund and Computer Replacement Fund is based on depreciation estimates for various City owned equipment and computer systems. It is anticipated that as this fund builds reserves there will be money available to replace equipment as it becomes obsolete or worn out. The transfers to the Capital Improvement Projects Fund consist of transfers to make various park and street improvement projects. 160 CITY OF DIAMOND BAR DEP tTMENT T asf�r§-0ut i J t t 1 161 ESTIMATED EXPENDITURES DIVISION Transws-0ut FY 2005-2006 ORGANIZATION # 001-9915 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Proposed OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn Fd 12,767 20,000 14,807 20,000 49510 Transfer Out -Self Ins Fund 183,752 185,000 169,687 180,000 49520 Transfer Out -Equip Replcmt 32,100 32,100 23,000 49530 Transfer Out -Comp Replcmt 35,500 35,500 59,100 ' DIVISION TOTAL 196,519 272,600 252,094 282,100 USES OF FUND BALANCE RESERVES 49250 Transfer Out-CIP Fund 1,048,766 3,497,920 823,551 1,250,400 1,048,766 3,497,920 823,551 1,250,400 i J t t 1 161 CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY05-06 TOTAL BUDGET $1,532,500 TRANSFERS OUT Transfer Out -Com Orgnztn Fd Amount Budgeted: 20,000 20,000 Transfer Out-CIP Fund Amount Budgeted: 1,250,400 161oi N. Walnut - WCL - Lemon 450,000 01406 Slurry Seal/Overlay - Area 2 380,400 Neighborhood Traffic Management Mitigations 125,000 Landscape Imp - Fallowfield 165,000 Pkwy/Lndscp Imp - Prospectors/Sunset Xing 130,000 Transfer Out -Self Ins Fund Amount Budgeted: 180,000 Insurance Premiums/Deposits 180,000 Transfer Out -Equip Replcmt Amount Budgeted: 23,000 Vehicle Replacement (5 yr cycle) 23,000 Transfer Out -Computer Equip Replacement Amount Budgeted: 59,100 Hardware PC Scheduled Replacement (4yr life cycle) 20,000 Servers (5 yr life cycle) 18,000 Network Gear (5 yr life cycle) 9,000 Printers (5 yr life cycle) 3,000 Telephone System 6,000 Prior years' charges not previously transferred 3,100 162 t 1 SPECIAL FUNDS t BUDGETS i t 1 163 CITY OF DIAMOND BAR 1=uraDI` and SPECIAL FUNDS BUDGET 1=UNCTON Corn 0 Support FY 2005-2006FUi�i©# iD11 . COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. The City Council Finance Committee makes recommendations to the City Council on how these funds are to be distributed. FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 2,526 36100 Investment Earnings - 39001 Transfer -in General Fund 12,767 TOTAL 15,293 20 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 15,263 20,000 14,807 20,000 15,263 20,000 14,807 20,000 FUND BALANCE RESERVES 25500 Reserve 0 0 - Total Fund Balance Res. 0 0 0 - TOTAL 15,263 20,000 14,807 20,000 164 CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND (011) BUDGET DISCUSSION FY05-06 t i 1 165 TOTAL RESOURCE BUDGET $20,000 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 ' 0 Interest Revenue (36100) Amount Budgeted: 0 Transfer -in General Fund (39001) Amount Budgeted: 20,000 '20,000 ' TOTAL EXPENDITURE BUDGET $20,000 OPERATING EXPENDITURES ' Contributions - Com Groups (42355) Amount Budgeted: 20,000 20,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 ' t i 1 165 i t i 1 SPECIAL REVENUE t i i i t i FUNDS 1 167 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2005-2006 GAS TAX FUND FUND DESCRIPTION: FUND Tek; SReI revenue FUt�CT1�Ni` St+ee� Ma�n#1�onst <I_ FUND#' .... 111 The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. ESTIMATED RESOURCES 25500 Approp Fund Balance 31705 Gax Tax - 2105 31710 Gas Tax - 2106 31720 Gas Tax - 2107 31730 Gas Tax - 2107.5 36100 Interest Revenue 487,755 TOTAL FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted 339,810 462,943 462,943 585,299 365,914 360,600 370,225 360,600 219,381 212,870 222,127 212,870 487,755 466,500 491,876 466,500 7,500 7,500 7,500 700 7,400 3,500 14,317 7,000 TRANSFERS OUT 9915-49001 Transfer to General Fund 964,817 1,105,150 966,999 932,800 9915-49250 Transfer to CIP Fund 280,000 16,690 269,600 9915-49520 Vehicle Replacement Fd Total Capital Outlay 964,817 1,385,150 983,689 1,202,400 FUND BALANCE RESERVES 25500 Reserve 462,943 128,763 585,299 430,569 Total Fund Balance Res. 462,943 128,763 585,299 430,569 TOTAL 1,427,760 1,513,913 1,568,988 11632,969 168 t t i t t CITY OF DIAMOND BAR GAS TAX FUND (111) BUDGET DISCUSSION FY05-06 TOTAL RESOURCE BUDGET $1,632,969 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 585,299 Estimated Based on Budget 585,299 Gax Tax - 2105 (31705) Amount Budgeted: 360,600 Gas Tax - 2106 (31710) Amount Budgeted: 212,870 Gas Tax - 2107 (31720) Amount Budgeted: 466,500 Gas Tax - 2107.5 (31730) Amount Budgeted: 700 All based on State Revenue Estimates Interest Revenue Amount Budgeted: 7,000 7,000 TOTAL EXPENDITURE BUDGET $1,632,969 TRANSFERS -OUT Transfer to General Fund (9915-49001) Amount Budgeted: 932,800 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage 902,800 Utilities (001-551042125) 30,000 Transfer Out - CIP (9915-49250) Amount Budgeted: 269,600 o,aos Area 2 - Slurry Seal/Overlay 219,600 Prospectors Rd - Sunset to Gldn Spgs 50,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 430.569 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2005-2006 PROPOSITION A FUND FUND DESCRIPTION: EtiNID TYPE. Steal Revenge Ft7i�1CTlQN f�hlEcTrarispntfn: :FUND*::112 The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. ESTIMATED RESOURCES 25500 Approp Fund Balance 31310 Transportation Tax 34850 Transit Subsidy Prgrm Rev 36100 Interest Revenue 36900 Misc Revenue 550,000 TOTAL PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40020 Over -Time Wages XXXX-40030 Part -Time Wages XXXX-40070 City Paid Benefits XXXX-40080 Retirement Benefits XXXX-40083 Workers Comp Expense XXXX40084 Short/Long Term Disability XXXX-40085 Medicare Expense XXXX40090 Cafeteria Benefits OPERATING SUPPLIES 5553-41200 Supplies OPERATING EXPENDITURES 5553-42315 Membership & Dues 5553-42395 Misc Exp CONTRACT SERVICES 5350-45310 CS - Excursions 5350-45315 CS - Holiday Shuttle 5553-45402 CS-Sheriff/Spcl Evts 5553-45527 Bus Bench Maintenance 5553-45529 Para -Transit Dial a Cab 5553-45533 Transit Subsidy Program 5553-45535 Transit Subsidy -Fares FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted 1,465,085 1,455,244 1,455,244 918,936 805,897 835,400 859,748 866,300 529,330 560,000 554,340 550,000 20,669 15,000 30,242 22,000 2,820,981 2,865,644 2,899,574 2,357,236 46,302 59,900 47,138 67,000 676 1,000 526 1,000 940 1,500 1,422 19,530 - 852 1,300 646 1,070 5,881 9,050 7,087 12,160 608 600 134 550 282 370 286 410 754 1,000 797 980 13,177 15,350 8,582 12,400 69,472 90,070 66,618 95,570 380 300 - - 380 300 7,080 7,200 7,140 7,200 (42) 100 (53) 200 7,038 7,300 7,087 7,400 32,086 42,000 30,464 43,360 3,530 10,000 4,210 8,000 1,127 2,500 1,463 2,000 - 5,500 1,277 5,500 246,038 330,000 246,298 300,000 135,745 180,000 147,171 190,000 520,701 560,000 556,140 550,000 939,227 1,130,000 987,023 1,098,860 CAPITAL OUTLAY 5360-46230 Computer Equip -Hardware 14,000 13,890 - 5360-46235 Computer Equip -Software 15,000 5,640 - - 29,000 19,530 - MISC EXPENDITURES 409047230 Sale of Prop A Fds 350,000 845,000 900,000 - 350,000 845,000 900,000 - FUND BALANCE RESERVES 25500 Reserve 1,455,244 1,293,274 918,936 1,155,106 1,455,244 1,293,274 918,936 1,155,106 TOTAL 2,820,981 3,394,644 2,899,574 2,357,236 170 1� t 11 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FYOS-06 TOTAL RESOURCE BUDGET $2,357,236 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: $2,357,236 918,936 Estimated Based on Projections 918,936 Amount Budgeted: 95,570 ' Finance Director 0.10 FT Transportation Tax (31310) Amount Budgeted: 0.20 FT 666,300 Based on MTA Estimates 0.70 FT 866,300 Sr Management Analyst 0.15 FT Admin Assistant 0.10 FT Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 1.25 FT 550,000 OPERATING SUPPLIES 550,000 Supplies (5553-41200) Amount Budgeted: 300 300 Interest Revenue Amount Budgeted: 22,000 Based on Experience 22,000 t t t OPERATING EXPENDITURES Membership & Dues (5553-42315) Amount Budgeted: 7,200 SGVCOG 7,200 Misc Expenditures (5553-42395) Amount Budgeted: 200 200 171 TOTAL EXPENDITURE BUDGET $2,357,236 PERSONNEL SERVICES Amount Budgeted: 95,570 ' Finance Director 0.10 FT Office Assistant II 0.20 FT Accounting Technician 0.70 FT Sr Management Analyst 0.15 FT Admin Assistant 0.10 FT 1.25 FT OPERATING SUPPLIES Supplies (5553-41200) Amount Budgeted: 300 300 t t t OPERATING EXPENDITURES Membership & Dues (5553-42315) Amount Budgeted: 7,200 SGVCOG 7,200 Misc Expenditures (5553-42395) Amount Budgeted: 200 200 171 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY05-06 Pane 2 CONTRACT SERVICES CS - Excursions (5360.45310) Amount Budgeted: 43,360 Tiny Tots 600 Seniors 13,000 Day Camp 13,000 Adult Excursions 8,500 Concerts in the Park - Shuttles 2,160 Youth Excursions 1,690 City Birthday Party - Shuttles 1,330 4th of July - Shuttles 2,780 Winter Snow Fest - Shuttle 300 CS - Holiday Shuttle (5360-45315) Amount Budgeted: 8,000 Based on experience CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 2,000 Security for Evening Transit Sales 2,000 Bus Bench Maintenance (5553-45527) Amount Budgeted: 5,500 Replacement Benches 5,000 Replacement Decals 500 Para -Transit Dial a Cab (5553-45529) Amount Budgeted: 300,000 Transit Subsidy Program (5553-45533) Amount Budgeted: 190,000 Transit Subsidy -Fares (5553-45535) Amount Budgeted: 550,000 CAPITAL OUTLAY Computer Equip - Hardware (5553-46230) Amount Budgeted: 0 Computer Equip - Software (5553-46230) Amount Budgeted: 0 MISC EXPENDITURES Sale of Prop A Funds (4090-47230) Amount Budgeted: 0 Sale of Prop A FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,155,106 1,155,106 172 i t t i F1 11 i CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2005-2006 PROPOSITION C FUND FUND DESCRIPTION: FUI+ID TYPE . Special: Revenue FUNCTION:::StrMaint%Cor►st FUND # 113 The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation or maintenance. These projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. ESTIMATED RESOURCES 25500 Approp Fund Balance 31320 Transportation Tax 36100 Interest Revenue TOTAL TRANSFERS OUT 9915-49001 Transfer to General Fund 9915-49250 Transfer to CIP Fund FUND BALANCE RESERVES 25500 Reserve TOTAL FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted 1,198,762 581,333 581,333 1,174,309 670,980 659,000 713,316 718,540 16,915 20,000 19,789 18,000 9,000 1,305,324 845,000 140,129 710,000 1,305,324 845,000 140,129 719,000 581,333 415,333 1,174,309 1,191,849 581,333 415,333 1,174,309 1,191,849 1,886,657 1,260,333 1,314,438 1,910,849 173 CITY OF DIAMOND BAR Prop C - Transit Fund (113) BUDGET DISCUSSION FY05-06 TOTAL RESOURCE BUDGET $1,910,849 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,174,309 Anticipated FB 1,174,309 Transportation Tax (31320) 718,540 Based on MTA Estimates 718,540 Interest Revenue Amount Budgeted: 18,000 Based on Experience 18,000 TOTAL EXPENDITURE BUDGET $1,910,849 TRANSFERS -OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 9,000 Staff Charges for Prop C - Project Admin 9,000 Transfer Out - CIP (9915-49250) Amount Budgeted: 710,000 20505 LT - DBB @ Mountain Laurel 40,000 logos LT - BCR @ Silver Bullet 40,000 Grand @ Cahill 165,000 Grand @ Cleghorn 165,000 LT - DB Blvd @ Shadow Canyon 100,000 LT - DB Blvd @ Highland Valley 100,000 LT - Golden Spgs @ Prospectors 100,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,191,849 1,191,849 174 11 t t CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2005-2006 Transportation Efficency Act (TEA) Fund FUND DESCRIPTION: Fi]MD TYPE Specaal Revenue' FUNCTION Street/Paths Impr iJ�ID Ik: 11A The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. The allocations are made each six years. The City has been allocated funds to improve one of the City's main throughfares, Grand Avenue. This fund has been established to account for this activity. FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES 25500 CIP Reserve - - - 31845 TEA Revenue 760,160 - 2,535,845 36100 Investment Earnings - TOTAL - 760,160 - 2,535,845 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 760,160 0 2,535,845 Total Capital Outlay 0 760,160 0 2,535,845 FUND BALANCE RESERVES 25500 Reserve 0 Total Fund Balance Res. 0 0 0 0 TOTAL 0 760,160 0 2,535,845 175 CITY OF DIAMOND BAR TEA Fund (114) BUDGET DISCUSSION FY05-06 TOTAL RESOURCE BUDGET $2,535,845 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 Estimated Based on Budget 0 TEA Revenue 2,535,845 TEA 21 935,845 TEA LU 1,600,000 Interest Revenue (36100) Amount Budgeted: 0 TOTAL EXPENDITURE BUDGET $2,535,845 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 2,535,845 Grand Ave - Beautification Phase II 2,535,845 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 176 1 177 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2005-2006 INTEGRATED WASTE MANAGEMENT FUND FUND:TPE SpeaaCRevenue Ft1NCTiON Waste:�A: . FlJND # > 15 FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with A8939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. This includes the Used Motor Oil Block Grant revenue. FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 548,902 560,890 560,890 563,775 31870 Used Motor Oil Block Grant 16,119 18,000 16,156 40,000 31872 HHW Regional Grant 50,000 19,869 100,000 31875 Beverage Ctnr Recycling Grt 16,376 17,000 16,363 30,000 34820 AB939 Admin Fees 179,680 200,000 206,699 200,000 36100 Interest Revenue 7,982 10,000 12,138 12,000 36900 Misc Revenue TOTAL 769,059 855,890 832,115 945,775 PERSONNEL SERVICES 55XX-40010 Salaries 75,292 100,600 91,194 119,000 55XX-40020 Over -Time Wages 225 315 0 55XX-40030 Part -Time Wages 1,567 2,500 2,369 0 55XX-40070 City Paid Benefits 937 1,350 1,204 1,650 55XX-40080 Retirement 9,518 15,150 13,673 21,650 55XX-40083 Worker's Comp. Exp. 1,549 1,750 378 1,950 55XX-40084 Short/Long Tenn Disability 456 650 552 750 55XX-40085 Medicare 1,217 1,650 1,508 1,800 55XX-40090 Cafeteria Benefits 13,695 16,300 13,796 19,050 'Total Personnel 104,456 139,950 124,989 165,850 SUPPLIES 551641200 Operating Supplies 1,679 1,500 10,000 55XX-41400 Promotional Supplies 2,935 20,000 18,925 10,000 I 4,614 21,500 18,925 20,000 OPERATING EXPENDITURES 55XX-42110 Printing 8,423 23,500 14,767 40,000 5515-42115 Advertising 4,107 10,000 1,170 15,000 551542120 Postage 200 500 5515-42315 Membership/Dues 300 300 5515-42320 Publications 200 200 200 5515-42325 Meetings 694 1,000 337 1,000 5515.42330 Travel -Cont & Meetings 2,000 2,000 5515-42340 Education & Training 1,000 1,000 5515-42355 Contributions -Corn. Groups 3,000 2,000 I Total Operating Exp. 13,224 41,200 16,474 62,000 PROFESSIONAL SERVICES 55XX-44000 Professional Services 27,296 100,300 43.933 100,000 Total Prof. Svcs. CONTRACT SERVICES 27,296 100,300 43,933 100,000 5515-45500 CS -Public Works 58,579 100,000 64,019 75,000 Total Contract Svcs. 58,579 100,000 64,019 75,000 TRANSFERS OUT 9915-49001 Transfer Out - General Fund 185.000 0 0 0 185,000 FUND BALANCE RESERVES 25500 Reserve 560,890 452,940 563,775 337,925 Total Fund Balance Res. 560,890 452,940 563,775 337,925 TOTAL 769,059 855.890 832,115 945,775 1 177 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY05-06 TOTAL RESOURCE BUDGET $744,775 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 532,775 Estimated 532,775 AB939 Admin Fees (34820) Amount Budgeted: 200,000 200,000 Interest Revenue Amount Budgeted: 12,000 Based on Experience 12,000 TOTAL EXPENDITURE BUDGET $744,775 PERSONNEL SERVICES Full Time PW Director Management Analyst Sr Management Analyst Jr Engineer Administrative Assistant Amount Budgeted: 145,500 0.25 0.65 0.35 0.30 0.15 1.70 OPERATING EXPENDITURES Printing (5515-42110) Amount Budgeted: 15,000 Educational outreach to increase multi -family and commercial sector recycling. Advertising (5515-42115) Amount Budgeted: 15,000 Multi -media campaign focusing on integrated waste management Postage (5515-42120) Amount Budgeted: 500 Membership/Dues (5515-42315) Amount Budgeted: 300 Publications (5515-42320) Amount Budgeted: 200 178 i CITY OF DIAMOND BAR AB939 Compliance -Waste Mgt (115-5515) BUDGET DISCUSSION FY05-06 I Page 2 IMeetings (5515-42325) Amount Budgeted: 1,000 Travel-Conf & Meetings (5515-42330) Amount Budgeted: 2,000 Education & Training (5515-42340) Amount Budgeted: 1,000 Contributions -Com. Groups (5515-42355) Amount Budgeted: 2,000 City Trash Cutter Award, America Recycles Day Celebration,etc. 111 H 1 179 PROFESSIONAL SERVICES Professional Services (5515-44000) Amount Budgeted: 20,000 On-call Technical Assistance/support in AB 939 Annual Report, VerificationNalidation of ' DRS Tonnage, C & D Debris Program, etc. CONTRACT SERVICES CS -Public Works (5515-55500) Amount Budgeted: 75,000 Street sweeping debris composting program 55,000 Door -to -Door HHW Program 20,000 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 185,000 Street sweeping (001-5554-45501) 165,000 Storm Drainage (001-5554-45512) 20,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 282,275 282,275 111 H 1 179 CITY OF DIAMOND BAR IWMF - Recycling (115-5516) BUDGET DISCUSSION FY05-06 TOTAL RESOURCE BUDGET $101,000 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 31,000 Estimated Based on Budget 31,000 Used Motor Oil Block Grant (31870) Amount Budgeted: 40,000 Beverage Cntnr Recycling Grant (31875) Amount Budgeted: 30,000 TOTAL EXPENDITURE BUDGET $101,000 PERSONNEL BUDGETED: Amount Budgeted: 12,150 Full Time Management Analyst 0.15 0.15 SUPPLIES Operating Supplies (41200) Amount Budgeted: 10,000 Implementing pilot recycling programs for schools apartment/condo complexes. Promotional Supplies (41400) Amount Budgeted: 10,000 storm water prevention/water conservation items. OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 15,000 Outreach materials for businesses/residents Contributions -Com. Groups (42355) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 53,850 53,850 180 fl CITY OF DIAMOND BAR IWMF - Household Haz. Waste (115-5517) BUDGET DISCUSSION FY05-06 ITOTAL RESOURCE BUDGET $100,000 IESTIMATED RESOURCES i 1 181 Approp Fund Balance Amount Budgeted: 0 Estimated Based on Budget Household Hazardous Waste Grant (31872) Amount Budgeted: 100,000 TOTAL EXPENDITURE BUDGET $100,000 PERSONNEL BUDGETED: Full Time Amount Budgeted: 8,200 Management Analyst 0.15 0.15 SUPPLIES Operating Supplies (41200) Amount Budgeted: 0 Promotional Supplies (41400) Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 10,000 Outreach materials PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 80,000 Regional HHW/E-Waste Collection Events FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,800 1,800 i 1 181 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2005-2006 AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: ........................................ .............. ........ FUND TYPE Special Revenue FUNCTIO .. Air Quality This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the Califomia Clean Air Act of 1988. FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES 7,600 2,653 9,550 204 25500 Approp Fund Balance 178,238 161,016 161,016 125,458 31810 Pollution Reduction Fees 69,098 65,000 72,092 65,000 36100 Interest Revenue 2,335 3,000 3,938 4,000 TOTAL 249,671 229,016 237,046 194,458 PERSONNEL SERVICES 5098-40010 Salaries 5098-40020 Over -Time Wages 5098-40070 City Paid Benefits 5098-40080 Retirement 5098-40083 Workers Comp. Exp. 5098-40084 Short/Long Term Disability 5098-40085 Medicare 5098-40090 Cafeteria Benefits Total Personnel OPERATING EXPENDITURES 5098-42115 Advertising 509842125 Telephone 509842205 Computer Maintenance 5098-42315 Membership/Dues 5098-42325 Meetings 5098-42340 Educ & Training Total Operating Exp. 7,180 7,600 2,653 9,550 204 121 150 44 130 954 1,150 523 1,750 77 100 8 100 46 50 19 60 112 150 60 150 1,394 1,500 626 1,550 10,088 10,700 3,933 13,290 0 1,556 1,217 0 7,600 7,600 0 7,080 7,200 7,140 7,400 0 7,000 8,188 7,000 16,236 21,800 16,545 14,400 PROFESSIONAL SERVICES 5098-44000 Professional Services 10,280 0 5098-44030 Prof Svcs - Data Processing 14,097 10,200 10,200 11,000 Total Prof. Svcs. 24,377 10,200 10,200 11,000 CAPITAL OUTLAY 5098-46230 Computer Equip -Hardware 10,326 20,000 5098-46235 Computer Equip -Software 27,816 162,800 62,784 110,000 Total Capital Outlay 27,816 162,800 73,110 130,000 TRANSFER -OUT 9915-49001 Transfer to Gen Fd 7,800 7,800 7,800 Total Transfer out 0 7,800 7,800 7,800 FUND BALANCE RESERVES 25500 Reserve 171,154 125,676 125,458 17,968 Total Fund Balance Res. 171,154 125,676 125,458 17,968 TOTAL 249,671 338,976 237,046 194,458 182 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY05-06 I TOTAL RESOURCE BUDGET $194,458 1 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 125,458 Estimated Based on Budget 125,458 Pollution Reduction Fees (31810) Amount Budgeted: 65,000 Based on history 65,000 Interest Revenue Amount Budgeted: 4,000 Based on Experience 4,000 TOTAL EXPENDITURE BUDGET $194,458 PERSONNEL SERVICES Network GIS Engineer Amount Budgeted: 0.15 13,290 IOPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 0 Computer Maintenance (42205) Amount Budgeted: 0 Membership/Dues (42315) Amount Budgeted: 7,400 SGVCOG 7,400 Meetings (42325) Amount Budgeted: 0 Education and Training (42340) Amount Budgeted: 7,000 7,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 0 Development of online services Prof Svcs - Data Processing (44030) Amount Budgeted: 11,000 Gov Partners Hosting Contract 11,000 183 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY05-06 Page 2 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 20,000 Online Applications 20,000 Computer Equip -Software (46235) Amount Budgeted: 110,000 Online Applications could include: Development of Online City Forms/Permits Online Permitting System 110,000 TRANSFERS -OUT Transfer Out - Gen Fd (9915-49001) Amount Budgeted: 7,800 7,800 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 17,968 17,968 184 1 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2005-2006 Fi1ND<T'IfPE Speciai;;Revet�ue FUNCTION 5#reeUPaths inpr t=UNL3#. 119 SB 821 FUND - Bike and Pedestrian Paths (TDA) FUND DESCRIPTION: The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S13821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. aESTIMATED RESOURCES 25500 CIP Reserve 31880 SB821 Revenue -Current Yr 31880 SB821 Revenue -Reserves 36100 Investment Earnings TOTAL TRANSFERS OUT FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted 31,083 69,000 - 31,083 r t 1 185 9915-49250 Transfer to Cl P Fund 69,000 0 31,083 Total Capital Outlay 0 69,000 0 31,083 FUND BALANCE RESERVES 25500 Reserve 0 Total Fund Balance Res. 0 0 0 0 TOTAL 0 69,000 0 31,083 r t 1 185 CITY OF DIAMOND BAR SB 821 Fund (119) BUDGET DISCUSSION FY05-06 TOTAL RESOURCE BUDGET $31,083 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 Estimated Based on Budget 0 SB821 Revenue -Current Yr (31880) 31,083 Based on MTAAIIoc 31,083 SB821 Revenue -Reserves (31880) 0 Base on Previous Year Unused Allocation 0 Interest Revenue (36100) Amount Budgeted: 0 TOTAL EXPENDITURE BUDGET $31,083 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 31,083 Grand Ave - B/B Phase II 31,083 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 186 n Pj u CITY OF DIAMOND BAR FUND, TYM Speciatfevenue SPECIAL FUNDS BUDGET FUNCTION:Park Improvement FY 2005-2006 FUND*.;123 PROP A - SAFE NEIGHBORHOOD PARKS FUND FUND DESCRIPTION: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan as well as the improvements being made at Sycamore Canyon Park. ESTIMATED RESOURCES 25500 Approp Fund Balance 31815 Prop A -Safe Nghbrhd Pks TOTAL FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Projected Adopted 8 11 t 1 187 TRANSFERS OUT 9915-49001 Transfer to Gen Fund 108,000 0 59,400 9915-49250 Transfer to CIP Fund 767,585 2,016 773,000 Total Capital Outlay 0 875,585 2,016 832,400 FUND BALANCE RESERVES 25500 Reserve 0 Total Fund Balance Res. 0 0 0 0 TOTAL 0 875,585 2,016 832,400 11 t 1 187 CITY OF DIAMOND BAR PROP A SAFE NBRHD PKS FUND (123) BUDGET DISCUSSION FY05-06 TOTAL RESOURCE BUDGET $832,400 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 0 Estimated Based on Budget Prop A -Safe Nghbrhd Pks (31815) Amount Budgeted: 832,400 832,400 TOTAL EXPENDITURE BUDGET $832,400 TRANSFERS OUT Transfer to Gen Fund (49001) Amount Budgeted: 59,400 Youth Master Plan Implementation 59,400 Transfer to CIP Fund (49250) Amount Budgeted: 773,000 15704 Sycamore Cyn Pk - ADA Retrofit Phase 111 773,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 0 fJ CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2005-2006 PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: FUND TYI?E Speaal Revenue FUNCTION ::' Park Improvement FUNQ #: ,. :124 The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. ESTIMATED RESOURCES 25500 Approp Fund Balance 34550 Developer Fees 36100 Interest Revenue TOTAL CAPITAL EXPENDITURES 46305 Real Estate Acquisition TRANSFERS OUT 9915-49250 Trans Total FUND BALANCE 25500 Rese Total FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted 2,457,779 1,873,323 1,873,323 1,900,300 34,953 40,000 40,802 37,000 2,492,732 1,913,323 1,914,125 1,937,300 0 0 t 11 1 189 fer to CIP Fund 619,409 342,794 13,825 870,794 Capital Outlay 619,409 342,794 13,825 870,794 RESERVES rve 1,873,323 1,570,529 1,900,300 1,066,506 Fund Balance Res. 1,873,323 1,570,529 1,900,300 1,066,506 TOTAL 2,492,732 1,913,323 1,914,125 1,937,300 t 11 1 189 CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FY05-06 _ TOTAL RESOURCE BUDGET $1,937,300 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 1,900,300 Estimated Based on Anticipated Exp. 1,900,300 Developer Fees (34550) Amount Budgeted: 0 Interest Revenue Amount Budgeted: 37,000 Based on Experience 37,000 TOTAL EXPENDITURE BUDGET $1,937,300 TRANSFERS OUT Transfer to CIP Fund(49250) Amount Budgeted: 870,794 207o5 Lorbeer Ball Field 253,994 Pantera Pk Storerms/Restrms/Drkg Ftn 116,800 Lorbeer Restroom/Concession Bldg 500,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 1,066,506 1,066,506 190 CITY OF DIAMOND BAR FUNDTYPE Specialtevenue SPECIAL FUNDS BUDGET FUNCTION Cotrtmu ityDev FY 2005-2006 FUND'# 92a ' COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: ' The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. ' FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Ll OPERATING EXPENDITURES 5215-42115 Advertising 676 Actuals Adjusted Budget Actual Adopted 0 ESTIMATED RESOURCES 0 0 5215-42325 Meetings 0 200 25500 Approp Fund Balance (64,033) (124,559) (124,559) (139,921) 29,741 31830 CDBG Revenue -Carry Over Total Operating Exp. 124,559 124,559 335,836 40,655 31830 CDBG Revenue TOTAL 327,199 263,166 613,300 613,300 205,128 205,128 417,205 613,120 5215-44000 Professional Services 193,066 150,945 129,813 155,996 Total Prof. Svcs. 193,066 SERVICES 129,813 155,996 TRANSFERS OUT 'PERSONNEL XXXX-40010 Salaries 36,456 31,610 27,320 24,884 139,545 XXXX-40020 Over -time Wages 1,396 83,217 96 139,545 380,915 XXXX-40070 City Paid Benefits 683 570 471 420 XXXX-40080 Retirement 4,628 4,770 4,244 4,530 XXXX-40083 Worker's Comp. Exp. 747 580 490 420 XXXX-40084 Short/Long Tenn Disability 222 210 155 160 XXXX-40085 Medicare XXXX-40090 Benefit Allotment 543 8,144 470 6,740 371 4,831 360 4,780 Total Personnel 52,819 44,950 37,978 35,554 'SUPPLIES 5215-41200 Operating Supplies 3,440 0 244 0 Total Supplies 3,440 0 244 0 Ll OPERATING EXPENDITURES 5215-42115 Advertising 676 700 728 230 5215-42120 Postage Charges 0 100 0 0 5215-42325 Meetings 0 200 0 0 5215-42355 Contributions -Com Groups 54,507 43,075 29,741 40,425 Total Operating Exp. 55,183 44,075 30,469 40,655 PROFESSIONAL SERVICES 5215-44000 Professional Services 193,066 150,945 129,813 155,996 Total Prof. Svcs. 193,066 150,945 129,813 155,996 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 83,217 373,330 139,545 380,915 Total Transfers Out 83,217 373,330 139,545 380,915 RESERVES 31830 CDBG Resources (124,559) (132,921) 0 (124,559) 0 (132,921) 0 TOTAL 263,166 613,300 205,128 613,120 191 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY05-06 TOTAL RESOURCE BUDGET $613,120 ESTIMATED RESOURCES Appropriated Fund Balance (25500) Amount Budgeted: (139,921) (139,921) CDBG Revenue -Carry Over (31830) Amount Budgeted: 335,836 DB Blvd Sidewalk Instln 195,915 Prior Year FB 139,921 CDBG Revenue (31830) Amount Budgeted: 417,205 Based on CDC awarded amount 417,205 TOTAL EXPENDITURE BUDGET $613,120 PERSONNEL SERVICES Amount Budgeted: 35,554 Administration: Deputy City Manager (D96906-05) 0.05 FT 7,410 Senior Accountant (D96906-05) 0.10 FT 8,670 Senior Program: Com Svcs - Coordinator (D96904-05) 0.33 FT 19,474 SUPPLIES Operating Supplies (41200) Amount Budgeted: 0 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 230 Public Hearing Notices (D96906-05) 230 Postage Charges (42120) Amount Budgeted: 0 Fed Ex Charges (D96906-05) Meetings (42325) Amount Budgeted: 0 (D96906-05) 192 ' CITY OF DIAMOND BAR CDBG Fund (125) ' BUDGET DISCUSSION FY05-06 I Page 2 Contributions -Com Groups (42355) Amount Budgeted: 40,425 ' YMCA Childcare (D96901-05) 18,375 YMCA Daycamp (D96902-05) 12,050 DBIA - Paint the Town (D99903-05) 10,000 FUND BALANCE RESERVES CDBG Resources Amount Budgeted: 0 r� i 1 193 PROFESSIONAL SERVICES Amount Budgeted: 155,996 Professional Services (44000) Senior Pgm Insur - based on bal avail (D96904-05) 12,029 ' Contract Admin - D Cho & Assoc (D96906-05) 24,975 Home Improvement Loan Pgm (600503-05) 118,992 Misc-Admin (D96906-04) 0 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 380,915 2ws DB Blvd - Sidewalk Instln - SR60 to Solitaire 345,915 Paul C Grow Park - ADA Design 35,000 FUND BALANCE RESERVES CDBG Resources Amount Budgeted: 0 r� i 1 193 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2005-2006 CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: FUN[ TYPE; Special. Revenge FUNCTION P 4Iiic:Safety . FUND # 126 The City receives COPS grants from both the state and federal governments. The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. The transfer to the General Fund covers the cost of the 290-D Officer, and and special services requested by the City. These special services could include traffic safety check points, bicycle patrol, and enhanced traffic enforcement. ESTIMATED RESOURCES 31850 Public Safety Grant - Federal 31855 Public Safety Grant - State 36100 Interest Revenue 25500 Fund Balance Reserve 3,300 TOTAL SUPPLIES 4411-41200 Operating Supplies 4411-41400 Promotional Supplies Total Supplies OPERATING EXPENDITURES 4411-42110 Printing 4411-42115 Advertising 4411-42125 Telephone 4411-42126 Utilities 4411-42140 Rntl/Lease of Real Property 4411-42200 Equipment Maintenance 4411-42210 Maint-Grounds & Bldgs 4411-42340 Education & Training Total Operating Exp. FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted 24,281 20,000 10,342 13,000 100,000 100,000 100,000 100,000 3,300 2,000 5,534 4,000 195.615 221,322 221,322 189,134 198 500 383 500 1,170 1,500 1,500 1,368 2,000 383 2,000 818 250 43 2,500 200 3,200 355 1,000 269 0 2,640 2,500 2,166 0 14,700 14,150 12,250 0 1,012 1,500 616 1,500 4,698 4,400 4,260 0 827 2,000 708 0 25,050 26,000 20,312 7,200 PROFESSIONAL SERVICES 4411-44000 Professional Svcs 7,900 7,700 5,100 7,700 Total Professional Svcs 7,900 7,700 5,100 7,700 CAPITAL OUTLAY 4411-46230 Computer Equip -Hardware 0 4411-46240 Communication Equipment 0 4411-46250 Misc Equipment 1,563 20,000 6,805 20,000 Total Capital Outlay 1,563 •20,000 6,805 20,000 TRANSFER -OUT 9915-49001 Transfer Out -General Fund 65,993 178,470 115,464 182,700 65,993 178,470 115,464 182,700 FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL 221,322 109,152 189,134 86,534 221,322 109,152 189,134 86,534 323,196 343,322 337,198 306,134 194 ' CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FY05-06 TOTAL RESOURCE BUDGET $306,134 ' ESTIMATED RESOURCES Public Safety Grant - Federal (31850) Amount Budgeted: 13,000 13,000 Public Safety Grant - State (31855) Amount Budgeted: 100,000 Assumed State will continue to fund. 100,000 Interest Revenue (36100) Amount Budgeted: 4,000 4,000 Amount Budgeted: 189,134 Fund Balance Reserve Projected Year End Estimates 189,134 1 TOTAL EXPENDITURE BUDGET $306,134 ' SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 ' Misc 500 Promotional Supplies (41400) Amount Budgeted: 1,500 ' Community Relations Prmtnl Items 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,500 Neighborhood Watch Newsletter 1,500 Neighborhood Watch Flyers 500 misc 500 Amount Budgeted: 3,200 Advertising (42115) Neighborhood Watch Ads 1,200 Mailing costs for Neighborhood Watch newsletter 2,000 Telephone (42125) Amount Budgeted: 0 ' Cell Phones Equipment Maintenance (42200) Amount Budgeted: 1,500 ' Radar Guns (purchased by COPS Fds) 1,500 Maint-Grounds & Bldgs (42210) Amount Budgeted: 0 1 195 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FY05-06 Page 2 Education & Training (42340) Amount Budgeted: 0 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 7,700 Project Sister 2,500 At Risk Youth Counseling 5,200 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 0 Communication Equipment (46240) Amount Budgeted: 0 Radio Equipment Misc Equipment (46250) Amount Budgeted: 20,000 20,000 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 182,700 290-D Team - Special problems deputy 122,700 Special Services - School traffic patrol 40,000 check points etc Law Enf Tech - Partial 20,000 FUND BALANCE RESERVES Amount Budgeted: 86,534 86,534 196 t CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2005-2006 NARCOTICS ASSET FORFEITURE FUND FUND DESCRIPTION: FU.N..D TYPE Special Revenue FUNCTION Pubiic Safety: FLtIVb # 127 During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to enhance drug and law enforcement activities. OPERATING EXPENDITURES 4411-42340 Education and Training Total Operating Exp. 0 0 0 0 'PROFESSIONAL SERVICES 4411-44010 Prof Svcs -Auditing 0 Total Professional Svcs 0 0 0 0 i CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer -out - General Fund Total Transfer Out FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL 25,000 0 0 0 25,000 0 LIJ 313,052 319,525 319,845 301,845 313,052 319,525 319,845 301,845 313,052 319,525 319,845 326,845 197 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES 36100 Interest Revenue 4,443 6,820 7,000 25500 Fund Balance Reserve 308,582 313,025 313,025 319,845 TOTAL 313,025 313,025 319,845 326,845 OPERATING EXPENDITURES 4411-42340 Education and Training Total Operating Exp. 0 0 0 0 'PROFESSIONAL SERVICES 4411-44010 Prof Svcs -Auditing 0 Total Professional Svcs 0 0 0 0 i CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer -out - General Fund Total Transfer Out FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL 25,000 0 0 0 25,000 0 LIJ 313,052 319,525 319,845 301,845 313,052 319,525 319,845 301,845 313,052 319,525 319,845 326,845 197 CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) BUDGET DISCUSSION FY05-06 - TOTAL RESOURCE BUDGET $326,845 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 319,845 Estimated Based on Projected 319,845 Interest Revenue (36100) Amount Budgeted: 7,000 Based on History 7,000 TOTAL EXPENDITURE BUDGET $326,845 PROFESSIONAL SVCS Prof Svcs -Auditing (44010) Amount Budgeted: 0 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 25,000 25,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 301,845 301,845 ow ' CITY OF DIAMOND BARFUND TYPE ;' SPECIAL FUNDS BUDGET FUNCTION FY 2005-2006 FUND #, CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND speciat:Revrtue Public Safety i28 FUND DESCRIPTION: ' During FY1999-2001, the City received Califomia Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. 40,000 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 ' Actuals Adjusted Budget Actual Adopted 40,000 ESTIMATED RESOURCES 25,000 31857 CA Law Enf Equip Pgm 36100 Interest Revenue 1,218 1,000 1,574 - 25500 Fund Balance Reserve 84,626 85,844 85,844 72,387 ' TOTAL 85,844 86,844 87,418 72,387 CONTRACT SERVICES 45401 CS -Sheriff Department - 46,844 0 0 0 0 i i t 1 199 CAPITAL OUTLAY 4411-46250 Misc Equipment 40,000 15,031 25,000 ' Total Capital Outlay 0 40,000 15,031 25,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 85,844 46,844 72,387 47,387 85,844 46,844 72,387 47,387 TOTAL 85,844 86,844 87,418 72,387 i i t 1 199 CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FYOS-06 _ TOTAL RESOURCE BUDGET $72,387 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 72,387 Estimated Based on Budget 72,387 CA Law Enf Equip Pgm Amount Budgeted: 0 Interest Revenue (36100) Amount Budgeted: 0 TOTAL EXPENDITURE BUDGET $72,387 CONTRACT SERVICES Amount Budgeted: 0 CS -Sheriff Department (45401) CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 25,000 High Technology Equipment Requested by Sheriffs Dept. 25,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 47,387 47,387 200 f CITY OF DIAMOND BARFUND:iTYPE: . ,Special Revenue TOTAL 767,108 738,765 737,694 387,945 1 201 SPECIAL FUNDS BUDGET FUNCTION: landscape FY 2005-2006 FUND;# 138 LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: - The City is responsible for the operations of the LLAD #38. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. Funds have been accumulated for this year's median and parkway improvement projects. FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted RESOURCES 'ESTIMATED 25500 Approp Fund Balance 495,245 465,865 465,865 115,565 30300 Prop Tx -Sp Assessment 265,128 265,900 262,013 265,380 36100 Interest Revenue 6,735 7,000 9,816 7,000 ' TOTAL 767,108 738,765 737,694 387,945 PERSONNEL SERVICES 5538-40010 Salaries 15,838 15,450 15,129 18,770 5538-40020 Over -time Wages 114 58 5538-40070 City Paid Benefits 236 250 222 250 5538-40080 Retirement 2,016 2,350 2,276 3,410 5538-40083 Worker's Comp. Exp. 591 650 111 770 5538-40084 Short/Long Term Disability 97 100 92 120 5538-40085 Medicare 316 250 220 280 5538-40090 Cafeteria Benefits 2,913 2,850 2,436 2,900 Total Personnel 22,121 21,900 20,544 26,500 'OPERATING EXPENDITURES 5538-42115 Advertising 1,756 1,000 822 1,000 5538-42126 Utilities 126,556 112,200 109,007 112,200 5538-42210 Maint. of Grounds/Bldgs 49,707 15,000 3,270 25,000 Total Operating Exp. 178,019 128,200 113,099 138,200 'PROFESSIONAL SERVICES 5538-44000 Professional Services 15,376 7,000 4,068 7,000 Total Prof. Svcs. 15,376 7,000 4,068 7,000 CONTRACT SERVICES 5538-45500 Contract Services 77,315 120,000 112,040 124,400 Total Contract Svcs. 77,315 120,000 112,040 124,400 ' CAPITAL OUTLAY 5538-46410 Capital Improvements 35,000 18,525 3,500 9915-49250 Transfer to CIP Fund Total Capital Outlay 8,412 410,000 25,100 80,400 8,412 445,000 43,625 83,900 FUND BALANCE RESERVES ' 25500 Reserve - Future Capital Imp 465,865 16,665 444,318 7,945 Total Fund Balance Res. 465,865 16,665 444,318 7,945 TOTAL 767,108 738,765 737,694 387,945 1 201 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY05-06 TOTAL RESOURCE BUDGET $387,945 ESTIMATED RESOURCES Amount Budgeted: Approp Fund Balance (25500) Amount Budgeted: 115,565 Anticipated Fund Balance 115,565 1,000 Prop Tx -Sp Assessment (30300) Amount Budgeted: 265,380 265,380 Utilities (42126) Amount Budgeted: Interest Revenue Amount Budgeted: 7,000 Based on Experience 7,000 TOTAL EXPENDITURE BUDGET $387,945 PERSONNEL SERVICES Amount Budgeted: 26,500 CS Director 0.010 Pks & Maint Superintendent 0.250 Parks & Maint InspectorlTechnician 0.025 Maint Wkr II 0.000 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 1,000 Annual Updates and Public Hearing Notices 1,000 Utilities (42126) Amount Budgeted: 112,200 Water 104,100 Edison 8,100 Water -- Increased service area ($16,010) Edison — Increased service area ($1,050) Maint. of Grounds/Bldgs (42210) Amount Budgeted: 25,000 Enhanced Planting Along South Brea Canyon Road 10,000 As -needed Maintenance 15,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 7,000 Assessment Engineer 7,000 202 t t 11 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY05-06 CAPITAL EXPENDITURES Capital Improvements (46410) Amount Budgeted: 3,500 Replacement of one irrigation controller/cabinet box 3,500 Transfer to CIP Fund (991549250) Amount Budgeted: 80,400 City Entry Imp -SE Cnr DBB @ Temple 80,400 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 7,945 7,945 203 Page 2 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 124,400 Contract Maintenance (TruGreen) 63,732 Contract Maintenance (Excel) 29,371 Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy 3,000 ' Maint. of New Areas: DB Blvd at MT Laurel, Pathfinder at 28,297 Evergreen Springs, Brea Canyon Road at Gerndal, Golden Springs at Adel CAPITAL EXPENDITURES Capital Improvements (46410) Amount Budgeted: 3,500 Replacement of one irrigation controller/cabinet box 3,500 Transfer to CIP Fund (991549250) Amount Budgeted: 80,400 City Entry Imp -SE Cnr DBB @ Temple 80,400 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 7,945 7,945 203 CITY OF DIAMOND BAR FEiNDTYPE Spec��l Revenue; SPECIAL FUNDS BUDGET FUNCTION I_a3dscape FY 2005-2006 FUND # I39 LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this districts operations. FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES 15,838 15,450 15,129 18,770 25500 Approp Fund Balance 257,254 272,053 272,053 206,728 30300 Prop Tx -Sp Assessment 166,685 170,000 163,123 164,190 36100 Interest Revenue 3,683 4,000 5,689 4,000 TOTAL 427,622 446,053 440,865 374,918 PERSONNEL SERVICES 5539-40010 Salaries 15,838 15,450 15,129 18,770 5539-40020 Over -Time Wages 114 58 5539-40070 City Paid Benefits 236 250 222 250 5539-40080 Retirement 2,016 2,350 2,276 3,410 5539-40083 Worker's Comp. Exp. 591 650 111 770 5539-40084 Short/Long Term Disability 97 100 92 120 5539-40085 Medicare 316 250 220 280 5539-40090 Benefit Allotment 2,913 2,850 2,436 2,900 Total Personnel 22,121 21,900 20,544 26,500 OPERATING EXPENDITURES 5539-42110 Printing 5539-42115 Advertising 1,950 1,000 822 1,000 5539-42126 Utilities 48,408 61,160 40,430 63,400 5539-42210 Maint. of Grounds/Bldgs 23,393 17,000 16,015 15,000 Total Operating Exp. 73,751 79,160 57,267 79,400 PROFESSIONAL SERVICES 5539-44000 Professional Services 8,904 7,000 4,066 7,000 Total Prof. Svcs. 8,904 7,000 4,066 7,000 CONTRACT SERVICES 5539-45500 Contract Services 50,793 93,000 88,921 158,158 5539-45519 Weed Abatement 15,000 25,000 Total Contract Svcs. 50,793 108,000 88,921 183,158 CAPITAL OUTLAY 5539-46250 Misc.Equipment 66,000 39,563 3,500 5539-46410 Capital Improvements 6,385 0 9915-49250 Transfer out - CIP Fund 25,800 990 0 Total Capital Outlay 0 98,185 40,553 3,500 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 272,053 131,808 229,514 75,360 Total Fund Balance Res. 272,053 131,808 229,514 75,360 TOTAL 427,622 446,053 440,865 374,918 204 i t t i r] t CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY05-06 TOTAL RESOURCE BUDGET $374,918 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 206,728 Estimated Based on Projections 206,728 Prop Tx -Sp Assessment (30300) Amount Budgeted: 164,190 164,190 Interest Revenue Amount Budgeted: 4,000 Based on Experience 4,000 TOTAL EXPENDITURE BUDGET $374,918 PERSONNEL SERVICES CS Director Pks & Maint Superintendent Parks & Maint Inspector/Technician Maint Wkr II Amount Budgeted: 26,500 0.010 0.250 0.025 0.000 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 1,000 Annual Updates and Public Hearing Notices 1,000 Utilities (42126) Amount Budgeted: 63,400 Water 58,900 Edison 4,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 15,000 As -needed Maintenance 15,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 7,000 Assessment Engineer 7,000 1 205 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FYOS-06 Page 2 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 158,158 Contract Maint - TruGreen 123,756 Contract Maint - Valley Crest 30,402 Bee, Wasp & Gopher Control in Mini -Parks 4,000 Weed Abatement (45519) Amount Budgeted: 25,000 Weed Abatement 15,000 Removal of Poison Oak Adjacent to Resident Homes 10,000 CAPITAL EXPENDITURES Misc Equipment (46250) Amount Budgeted: 3,500 1 - Replacement Irrigation Controller Box 3,500 Capital Improvements (46410) Amount Budgeted: 0 Transfer to CIP Fund (9915-49250) Amount Budgeted: 0 Pantera Dr - Slope Repair FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 75,360 75,360 1: 1 207 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2005-2006 LANDSCAPE MAINTENANCE - DIST. #41 FUND 1?UND Ta(PE l=UNC` ION FUND # Spacial enue' ;; tands�ape 141 FUND DESCRIPTION: 52,500 - 3,500 The City is responsible for the operations of the LLAD #41. This district was set up in accordance (322) 0 with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive 12,400 325,660 a special assessment on their property taxes. This fund is to account for the cost of the operations 'FUND BALANCE RESERVES of this special district. 25500 Reserve - Future Capital Imp 371,006 FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Total Fund Balance Res. 371,006 Actuals Adjusted Budget Actual Adopted TOTAL ESTIMATED RESOURCES 527,544 497,163 25500 Approp Fund Balance 398,561 371,006 371,006 145,794 ' 30300 Prop Tx -Sp Assessment 36100 Interest Revenue 123,420 5,563 122,157 4,000 168,643 8,164 122,157 5,000 TOTAL 527,544 497,163 547,813 272,951 SERVICES 'PERSONNEL 5541-40010 Salaries 15,838 15,450 15,129 18,770 5541-40020 Over -time Wages 114 58 5541-40070 City Paid Benefits 236 250 222 250 5541-40080 Retirement 2,016 2,350 2,276 3,410 5541-40083 Workers Comp. Exp. 591 650 111 770 5541-40084 Short/Long Term Disability 97 100 92 120 (5541-40085 Medicare 316 250 220 280 5541-40090 Cafeteria Benefits 2,913 2,850 2,436 2,900 Total Personnel 22,121 21,900 20,544 26,500 OPERATING EXPENDITURES 5541-42115 Advertising 1,925 1,000 822 1,000 5541-42126 Utilities 44,216 72,010 46,657 74,380 5541-42210 Maint. of Grounds/Bldgs 11,279 10,000 2,203 10,000 Total Operating Exp. 57,420 83,010 49,682 85,380 PROFESSIONAL SERVICES 5541-44000 Professional Services 11,735 7,000 6,180 7,000 Total Prof. Svcs. 11,735 7,000 6,180 7,000 ' CONTRACT SERVICES 5541-45500 Contract Services 26,048 27,000 36,058 38,964 5541-45519 CS-Weed/Pest Abatement 26,814 15,000 14,603 23,000 Total Contract Svcs. 52,862 42,000 50,661 61,964 1 207 CAPITAL OUTLAY 5541-46250 Misc Equipment 52,500 0 3,500 9915-49250 Capital Improvements 12,400 273,160 (322) 0 Total Capital Outlay 12,400 325,660 (322) 3,500 'FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 371,006 17,593 421,068 88,607 Total Fund Balance Res. 371,006 17,593 421,068 88,607 ' TOTAL 527,544 497,163 547,813 272,951 1 207 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY05-06 TOTAL RESOURCE BUDGET $272,951 Advertising (42115) Amount Budgeted: 1,000 ESTIMATED RESOURCES 1,000 Approp Fund Balance (25500) Amount Budgeted: 145,794 Utilities (42126) Amount Budgeted: 145,794 Water (05/06) 66,750 Prop Tx -Sp Assessment (30300) Amount Budgeted: 122,157 New Area Along Brea Canyon Cut-off : Water 122,157 Edison 180 Interest Revenue Amount Budgeted: 5,000 Based on Experience 5,000 TOTAL EXPENDITURE BUDGET $272,951 PERSONNEL SERVICES Amount Budgeted: 26,500 CS Director 0.010 Pks & Maint Supervisor 0.250 Parks & Maint Inspector/Technician 0.025 Maint Wkr II 0.000 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 1,000 Annual Updates and Public Hearing Notices 1,000 Utilities (42126) Amount Budgeted: 74,380 Water (05/06) 66,750 Edison (05/06) 2,450 New Area Along Brea Canyon Cut-off : Water 5,000 Edison 180 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 10,000 As -needed Maintenance 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 7,000 Assessment Engineer 7,000 1: t CIN OF DIAMOND BAR F1 I� 1 209 LLAD 41 (141) ' BUDGET DISCUSSION FYOS-06 Page 2 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 38,964 I Contract Maintenance 38,964 CS-Weed/Pest Abatement (45519) Amount Budgeted: 23,000 ' L.A. County Ag Removal of Poison Oak Adjacent to Resident Homes 15,000 8,000 CAPITAL EXPENDITURES Misc Equipment (46250) Amount Budgeted: 3,500 ' Replacement of One Irrigation Controller Box 3,500 Capital Improvements (46410) Amount Budgeted: 0 1 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 88,607 I88,607 F1 I� 1 209 t F� t i 1 CAPITAL PROJECTS i FUNDS t E� t i 1 211 I- N J H U W Q � m O Z F- Z O ago uj o>LL LL r CL E5 2 J a Q U 0 CD x o R �LC) N o LL N � � M U, C> 0 O O N O O U 0oio0 LoN O � ? N Co y� M 0 O I 0 N ng E r J e 0 v CU Ci C ui O 0 0 di ~ O C (n a 0 C °i 0 ul a+ O = m m ` 4) EQ y CD C E � L a' off, ,any H C'roUm>o m O Q y N M e_'cQtn m M M Et0c H 0 M m m O. G Ri • O co G Qo . 0 LL U G M U) 10 IE C a O m C m m a g�v rnE a O m o •m E a E c mQU EO 0o aL m w> LL N Q y Jdd ` c oE m � ac .2 ~ (PaCD r p O 0 0 0 0 0 0 0 -_0 OCOO m -�% N CD" < t i — " N N W O r - m ` O O N N U 0 0 CD x o R �LC) N o LL N � � M U, C> 0 O O N O O U 0oio0 LoN O � ? N Co y� M 0 O I 0 N ng E 00 0 J e 0 v CU h C ui O 0 0 N CD ~ O C (n a L m C O O C7 C °i O 6V a+ O = m m ` 4) EQ y CD C E � L a' off, ,any 0 C'roUm>o m O Q y N a e_'cQtn m 3 Et0c H 0 U) (L m O. c Ri • O co G Qo . 0 LL U G M U) 10 MILoN C a O m 0 0 0 N 0 0 0 0 0 0 0 0000000 0 0 0 0 0 0 0 oouiui000 vv�0�c000 D 1V O IC 0 0 N Ct 0 Ln LO N N 0 0 0 0 0 0 0 0 0 O 000000000 0 0 0 0 0 0 0 0 0 0 O O O O to� O O O I n Ld N � 9!9 000 G O o 0 0 00 0 O e 0 o 0 V N CD cC O C co a O D )ti O Q as c o 0 n 0 T m:U r tis U a a d V N a >-'q E o DO N V) �yp�`a D 1V O IC 0 0 N Ct 0 Ln LO N N 0 0 0 0 0 0 0 0 0 O 000000000 0 0 0 0 0 0 0 0 0 0 O O O O to� O O O I n Ld N � 9!9 000 G O o 0 0 212 0 C) O 7 Q coCt 0 0 v 0 c> LnV) O O 0 o O C C V N CD Y O C co a �_ )ti O Q Q o 0 0 o T 0 r tis U a a d 0 ui a ya — u E o DO N V) �yp�`a 7 C U m � V V d 0 m 0 0 c c� G Qo . 0 LL U G M U) 10 u� 3coA pCOc $La� C a O m C m m a g�v rnE O m o •m E a E c mQU EO O LL w> LL C�JNaS-0CC� o Jdd ` c oE m � ac .2 ~ (PaCD r 0 0 0 0 0 0 0 -_0 OCOO m -�% N CD" < t i — " N N 212 0 C) O 7 Q coCt 0 0 v 0 c> LnV) O O 0 o C C LO M N CD Y ii C co OOC O tn0 �_ )ti O Q Q N C T rn CL _ C o T e r tis U a a d C c ` 002 om_0E a E EEYv ya — u E o DO N V) �yp�`a 7 C U m � V V d m >- m Qom"' •f0 O O J> 6 A v Em d ` G Qo . 0 LL U G M U) 10 u� 3coA pCOc $La� C a o'L m C m m a g�v rnE aN'om t rnC�E m o •m E a E c mQU EO > O fn rn� c ITS w> C cn Q❑ p E J C�JNaS-0CC� o Jdd ` c oE w Cm �oC�UUCdJ ,t � ac .2 ~ (PaCD r @ca Oa�U �E t0 so E m O gmJJi, C�JJJZ t i T '8 wadFOU O m ` O O N N CC H rL_ C a I 212 0 C) O 7 Q coCt 0 0 v 0 c> LnV) O O 0 o C C LO M N CD Y � m 0 N O OOC O tn0 �_ )ti O O O O O 11 OO c cr Q a0 t0 O --Mn T e _m "m'0uac 40 EEYv I» rn c X � V •m Y � m 0 O E °a U o N _m "m'0uac At EEYv > U n$ n3 d J iL O-cnEt""(nm ~ to E v LO 3 ul a Q d U J J d O J U. c ITS M 01 O p O N T N N t J t i C) 0 LOC NOW�fv to N 000�v C1 ONo1 tD H y m m w C C C O m y o � m n n a E— EEE E ar > O U y m Q C d N EU c m C. o a 6 CL y UioP0-2 O O o o L7 m o o to f V v o v o o o to 0000L7 vaoo mvow000� ,It LDooLli eD000-000t�oova 0000 t�O to t7 t70"t7 ov Ln CD OLD t7 ch La Dwcont- ot tD O Of N c7 < tD t- to r r 0 M CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2005-2006 CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: FUND TYPE' >Catj:PrpJeC# .:. FUAGTION ,; ; Gap.Pr�iect FUTiCC # 250 This fund was created to account fot the City capital improvement projects which are not required to be accounted in independent funds. The revenues in this fund will generally come from transfer -in from other funds and have been indented for specific capital projects. ESTIMATED RESOURCES 25500 Appropriated Fund Balance 31900 Intergovt Rev - Other Cities 31330 MTA - Call for Projects 31817 Prop 12 Revenue 31815 Park Grants 31835 Federal Grants 352,301 Sect 117 - 2004 Fed Approp 31818 Prop 40 Revenue 34550 Developer Fees 36660 Donations 39001 Transfer in - General Fd 39010 Transfer in - Library Fund 39111 Transfer in - Gax Tax 39113 Transfer in - Prop C Transit 39114 Transfer in - TEA 39119 Transfer in - TDA 39123 Transfer in - Prop A - SPks 39124 Transfer in - Park Developmt 39125 Transfer in - CDBG 39117 Transfer in - AB 2928 39138 Transfer in - District 38 39139 Transfer in - District 39 39141 Transfer in - District 41 39225 Transfer in - Grand Ave Fd 845,000 Transfer in - PFC 710,000 TOTAL CAPITAL OUTLAY 5510-46411 Street Improvements 5510-46412 Traffic Mgt Improvements 5310-46415 Park & Rec Improvements 5310-46250 Misc. Equipment - DBC 5510-46416 Landscape & Irrigation Imp 5215-46420 Municipal Buildings 5215-46420 Misc. Capital Improvements Total Capital Outlay FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted 268,317 85,557 85,557 - 1,295,623 69,000 61,050 0 86,039 708,078 516,133 458,062 251,656 352,301 84,338 140,000 201,184 1,575,860 37,885 - 6,783,665 745,500 745,500 661,333 - 622,170 167,639 63,044 (5,411) 424,200 1,545,231 250,000 14,706 140,000 1,048,766 3,497,920 823,551 1,250,400 15,485 - - 280,000 16,690 269,600 1,305,324 845,000 140,129 710,000 _ 2,535,845 - 69,000 31,083 817,846 2,016 773,000 619,409 342,794 13,824 870,794 83,217 387,193 139,545 380,915 40,278 - 8,412 457,600 25,100 80,400 25,800 990 - 12,400 273,160 (322) - 111,580 111,580 - 5,630,680 9,242,767 9,369,199 1,610,637 8,614,476 824,318 3,340,000 120,202 4,328,261 1,295,623 1,222,000 61,050 1,085,000 86,039 2,234,106 516,133 1,254,800 251,656 11,500 19,989 1,575,860 37,885 1,600,500 6,783,665 745,500 745,500 195,915 52,961 345,915 9,261,290 9,313,381 1,545,231 8,614,476 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp (18,523) 55,818 65,406 0 Total Fund Balance Res. (18,523) 55,818 65,406 0 TOTAL 9,242,767 9,369,199 1,610,637 8,614,476 214 CIN OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) I BUDGET DISCUSSION FY05-06 TOTAL RESOURCE BUDGET $8,614,476 ESTIMATED RESOURCES - Approp Fund Balance Amount Budgeted: 0 0 Intergovt Revenue - Other Cities (31900) 0 MTA - Call for Projects Revenue Amount Budgeted: 0 Prop 12 Revenue Amount Budgeted: 458,062 Parks Grant 458,062 Park Grants (31815) Amount Budgeted: 140,000 Land and Water Grant Jobs Housing Grant Playground Cover Grant Rivers & Mountains Conservancy Grant 140,000 Amount Budgeted: 0 Federal Grants (31835) Sect 117 - 2004 Fed Approp Act Amount Budgeted: 661,333 661,333 Prop 40 Revenue Amount Budgeted: 63,044 Park Grants 63,044 Developer Fees (34550) Amount Budgeted: 250,000 Street Improvements 250,000 Traffic Management Improvements Misc Improvement ' Donations (36660) 140,000 AYSO & DBGSB 140,000 Transfers In - General Fund (39001) Amount Budgeted: 1,250,400 Street Improvements 830,400 Traffic Management Improvements Landscape & Irrigation Impr 125,000 295,000 Transfers In - Gas Tax (39111) Amount Budgeted: 269,600 ' Street Improvements 269,600 Transfers In - Prop C (39113) Amount Budgeted: 710,000 Traffic Management Projects 710,000 Transfers In - ISTEA Amount Budgeted: 2,535,845 TEA 21 Revenue TEA -LU 935,845 1,600,000 ' 215 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY05-06 Page 2 Transfers In -TDA (39119) Amount Budgeted: 0 31,083 Street Improvement Projects 40,000 31,083 4,328,261 Grand Ave -BB - Phase II Montefino to ECL Transfers In - LLAD 38 (39138) Amount Budgeted: 80,400 Transfers In - Safe Nbrhd Pks (39123) Amount Budgeted: 80,400 773,000 Park & Rec Improvements 100,000 773,000 Amount Budgeted: 0 Miscellaneous Improvements Transfers In - Park Dev Fund (39124) Amount Budgeted: 870,794 Park & Rec Improvements 0 870,794 Transfers In - CDBG (39125) Amount Budgeted: 0 380,915 Park & Rec Improvements 35,000 Misc Improvements 345,915 Transfers In - AB 2928 (39117) Amount Budgeted: 0 Street Improvement Projects CAPITAL OUTLAY 40,000 Street Improvements (5510-46411) Amount Budgeted: 4,328,261 Grand Ave -BB - Phase II Montefino to ECL Transfers In - LLAD 38 (39138) Amount Budgeted: 80,400 Miscellaneous Improvements 600,000 80,400 50,000 LT - Gldn Spgs @ Prospectors 100,000 Transfers In - LLAD 39 (39139) Amount Budgeted: 0 Miscellaneous Improvements Transfers In - LLAD 41 (39141) Amount Budgeted: 0 Miscellaneous Improvements Transfers In - Grand Ave (39225) Amount Budgeted: 0 Traffic Management/Sfty Projects TOTAL EXPENDITURE BUDGET $8,614,476 Amount Budgeted: 1,085,000 Brea Cyn Cutoff @ SB 57 On/Off Ramp 250,000 CAPITAL OUTLAY 40,000 Street Improvements (5510-46411) Amount Budgeted: 4,328,261 Grand Ave -BB - Phase II Montefino to ECL 3,228,261 N Walnut dr - WCL to Lemon 450,000 Slurry Seal/Overlay - Area 2 600,000 Prospectors Rd - Sunset Xing to Gldn Spgs 50,000 Traffic Mgt Improvements (5510-46412) Amount Budgeted: 1,085,000 Brea Cyn Cutoff @ SB 57 On/Off Ramp 250,000 LT - DB Blvd @ Mountain Laurel 40,000 LT - BCR @ Silver Bullet 40,000 TS - Grand @ Cahill 165,000 TS - Grand @ Cleghorn 165,000 LT - DB Blvd @ Shadow Canyon 100,000 LT - DB Blvd @ Highland Valley 100,000 LT - Gldn Spgs @ Prospectors 100,000 Neighborhood Traffic Mgt Mitigations 125,000 216 t CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY05-06 Page 3 J Misc Improvements Amount Budgeted: 345,915 DB Blvd - Sidewlk Installation - SR60 to Solitaire 345,915 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 217 Park & Rec Improvements (5310-46415) Amount Budgeted: 1,254,800 Sycamore Canyon Pk - ADA Retrofit Phase III 823,000 Pantera Pk Storerms, Restrms & Drink Ftn 256,800 Paul C. Grow - ADA Retro -Fit Trail Access - DBC/Clear Crk @ Steep Cyn 35,000 140,000 Landscape & Irrigation Imp (5510-46416) Amount Budgeted: 1,600,500 I City Entry - SE Cnr DBB @ Temple Ave 80,400 Lorbeer Ball Field 725,100 Lorbeer - Restroom/Concession Bldg 500,000 Fallowfield Landscape Improvements 165,000 Prospectors/Sunset Xing -Pkwy & Lndscpe Imp 130,000 DBC - Storm Damage Repair To be determined ' Goldrush Storm Damage Repair To be determined J Misc Improvements Amount Budgeted: 345,915 DB Blvd - Sidewlk Installation - SR60 to Solitaire 345,915 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 217 i r � INTERNAL SERVICE f � FUNDS i 1 219 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2005-2006 SELF INSURANCE FUND FUND DESCRIPTION: FUND TYPE lnterat Svc FuNandu Self;tnsurar ce FUND.. 810 This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 1,409,730 1,640,733 1,640,732 1,712,620- 36100 Interest Revenue 17,916 - 28,890 25,00( 39001 Transfer in - General Fund 183,752 185,000 169,687 185,00u TOTAL 1,611,398 1,825,733 1,839,309 1,922,620 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 183,752 185,000 169,687 185,001 4081-47210 Insurance Deposits (213,087) 10,000 (48,148) 10,00 4081-47221 Insured Losses 5,150 Total Other Exp. (29,335) 195,000 126,689 195,00"' - FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,640,733 1,630,733 1,712,620 1,727,62Q Total Fund Balance Res. 1,640,733 1,630,733 1,712,620 1,727,62 TOTAL 1,611,398 1,825,733 1,839,309 1,922,620 220 i 1 1 221 CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FY05-06 TOTAL RESOURCE BUDGET $1,922,620 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,712,620 Estimated Based on Projections 1,712,620 Interest Revenue (36100) Amount Budgeted: 25,000 Based on history 25,000 Budgeted: Transfer In - General Fund (39001) Amount 185,000 185,000 TOTAL EXPENDITURE BUDGET $1,922,620 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 185,000 185,000 Insurance Deposits (47210) Amount Budgeted: 10,000 10,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,727,620 ' 1,727,620 i 1 1 221 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2005-2006 EQUIPMENT REPLACEMENT FUND (VEHICLES) FUND DESCRIPTION: FUND TYPE: Internal Svc 3 FUJ+[GTlON, E.qu�p R placernt FUND # 520 This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. ESTIMATED RESOURCES 25500 Restricted Fund Balance 25500 Unrestricted Fund Balance 36100 Investment Revenue 39001 Transfer in - General Fd TOTAL OPERATING EXPENSE 4090-42215 Depreciation Expense CAPITAL OUTLAY 4090-46100 Auto Equipment FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted 36,594 25,974 187,881 194,196 2,756 3,000 25,974 22,368 196,952 183,989 4,231 4,500 32.100 18.000 16,963 7,063 18,503 32,650 16,963 7,063 18,503 32,650- 90,000 2,650- 90,000 0 0 0 90,000 FUND BALANCE RESERVE 25500 Restricted Fund Balance 12,468 0 65,070 25500 Unrestricted Fund Balance 196,952 248,207 206,357 41,137 Total Fund Balance Res. 209,420 248,207 206,357 106,207 TOTAL 226,383 255,270 224,860 228,857 222 CITY OF DIAMOND BAR VEHICLE EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY05-06 t 1 223 Depreciation Expense (4090-42215) Amount Budgeted: 32,650 TOTAL RESOURCE BUDGET $228,857 32,650 ESTIMATED RESOURCES Amount Budgeted: 90,000 Restricted Fund Balance (25500) Amount Budgeted: 60,000 22,368 Book Value of Equipment 22,368 Unrestricted Fund Balance (25500) Amount Budgeted: 183,989 ' Estimated Based on Budget 183,989 Interest Revenue (36100) Amount Budgeted: 4,500 Based on History Amount Budgeted: 4,500 65,070 Year End Book Value of Equipment 65,070 Transfer In - General Fd (39001) Amount Budgeted: 18,000 tBased on Budget 18,000 TOTAL EXPENDITURE BUDGET $228,857 OPERATING EXPENDITURES t 1 223 Depreciation Expense (4090-42215) Amount Budgeted: 32,650 32,650 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 90,000 Com Svcs - Replacement Trucks (2) 60,000 Road Maint - Truck 30,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 65,070 Year End Book Value of Equipment 65,070 Unrestricted Fund Balance (25500) Amount Budgeted: 41,137 tBased on Budget 41,137 t 1 223 FUND DESCRIPTION: This fund has been established to assist the City in funding and anticipating various computer related equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. FY2003-04 FY 2004-05 FY 2004-05 FY 2005-06 Actuals Adjusted Budget Actual Adopted ESTIMATED RESOURCES 36100 Investment Revenue 13 1,000 39001 Transfer in - General Fund 35,500 35,500 59,100 25500 Fund Balance Reserve 8,954 (1,965) (1,965) 34,900 TOTAL 8,967 33,535 33,535 95,000 OPERATING EXPENDITURES 4090-42205 Computer Equip-Maint 4090-42215 Depreciation - Expense Loss on Disposal of Equip 6,430 0 4,502 2,100 (1,835) 0 470 10,932 2,100 (1,365) 0 CAPITAL OUTLAY 46230 Computer Equip -Hardware 0 46235 Computer Equip -Software 0 Total Fund Balance Res. 0 0 0 0 FUND BALANCE RESERVE 25500 Fund Balance Reserve (1,965) 31,435 34,900 95,000 Total Fund Balance Res. (1,965) 31,435 34,900 95,000 TOTAL 8,967 33,535 33,535 95,000 224 t P, t 11 t i CITY OF DIAMOND BAR COMPUTER EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY05-06 TOTAL RESOURCE BUDGET $95,000 ESTIMATED RESOURCES Interest Revenue (36100) Amount Budgeted: 1,000 1,000 Transfer In - General Fund (39001) Amount Budgeted: 59,100 Hardware PC Scheduled Replacement (4yr life cycle) 20,000 Servers (5 yr life cycle) 18,000 Network Gear (5 yr life cycle) 9,000 Printers (5 yr life cycle) 3,000 Telephone Equipment 6,000 Prior years' charges not previously transferred 3,100 Fund Balance Reserves Amount Budgeted: 34,900 34,900 TOTAL EXPENDITURE BUDGET $95,000 OPERATING EXPENDITURES Computer Equipment Maint (42205) Amount Budgeted: Depreciation Exp (42215) Amount Budgeted: 0 Balance remaining on equip purchased from this fund CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 0 Computer Equip -Software (46235) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 95,000 95,000 225 t i � BOND RETIREMENT � RESERVE 1 CALCULATION i 1 227 1 229 Bond Retirement Reserve Calculation @ 06/30/05 Outstanding Balance $ 13,755,000 ' Actual -Variable Rate Fixed Rate @ Issuance Date Interest Rate Amount Paid Interest Rate Amount 06/30/04 1.17% 13,176.24 5.00% 56,527.40 ' 07/31/04 1.12% 13,488.17 5.00% 60,295.89 08/31104 1.24% 14,044.39 5.00% 56,527.40 09/30104 1.48% 16,720.21 5.00% 56,527.40 ' 10/31/04 1.79% 20,903.08 5.00% 58,411.64 11/30/04 1.74% 19,726.77 5.00% 56,527.40 12/31/04 1.76% 21, 861.94 5.00% 62,180.14 01/31/05 1.83% 19,961.72 5.00% 54,643.15 02/28/05 1.97% 20,802.09 5.00% 52,758.90 03/31/05 2.04% 23,847.04 5.00% 58,411.64 ' 04/30/05 2.75% 31,108.90 5.00% 56,527.40 05/31/05 3.00% 35,020.61 5.00% 58,411.64 ' $250,661.16 $687,750.00 Fees Related to Variable Rate: Amortization / Bond Rate Cap 66,500.00 N/A Remarketing Agent Fees 17,123.00 N/A CSTRS Confirm LOC Fees 17,695.01 N/A Letter of Credit Fees 123,879.71 N/A Renegotiation Fees 40,513.31 N/A $516,372.19 $687,750.00 Bond Reserve at 06/30/05 $171,377.81 Bond Reserve at 06/30/04 505,519.80 Grand Total Reserve $676,897.61 229 1 I APPROPRIATIONS 1 1 LIMIT i y y C i� 1 231 RESOLUTION NO. 2005 — 41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2005-2006 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE WHERE, Article XIII B of the Constitution of the State of California (enacted with the passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990), provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the growth factor of City population change over the prior year and the change in the California Per Capita Income as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting. Prior to such meeting, documentation used in the determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the City of Diamond Bar wishes to establish the appropriation limit for fiscal year 2005-2006 for the City of Diamond Bar. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar, California, as follows: Section 1. That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Diamond Bar for fiscal year 2005-2006 was available to the public in City offices of said City at least fifteen days prior to this date. Section 2. That the County of Los Angeles LAFCO, established the appropriations limit for the newly incorporated City. Section 3. That the factor selected is the percentage change in total assessed valuation for the City, due to non-residential construction. 232 ' Section 4. That the Appropriations ro riations Limit for the City of Diamond Bar as established in ' accordance with Section 7902(a) and Section 7902.6 of the California Govemment Code is $25,910,313. Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall fcertify to the passage and adoption of this Resolution No. 2005- t PASSED, APPROVED AND ADOPTED this 21st day of June, 2005. iWen Chang, Mayor,,,- 1, ayor/ I, Linda C. Lowry, City Clerk of the City of Diamond Bar, California do hereby ce ' that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its regular meeting held on the 21st day of ,rune , 2005, by the following vote: y AYES: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes, XPT/O'Connor. X/Chang NOES: COUNCIL MEMBERS: Bone ABSENT: COUNCIL MEMBERS: done ' ABSTAINED:COUNCIL MEMBERS: K -one i "ADA C. LQWRY; CI, -, CLERK CITY .C)F DIA ` , , .B,R I Ili i.'1` ' 233 CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2005-2006 California Per Capita Income 5.26% % Change over Prior Year Population Change 0.74% % Change over Prior Year (City) Per Capita converted to a Ratio 1.0526 Population converted to a Ratio 1.0150 Calculation of Growth Factor 1.0684 (Growth Factor = Per Capita Ratio x Population Ratio) 2004-2005 Appropriations Limit $24,251,759 2005-2006 Appropriations Limit $25,910,313 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) 234 CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2005-2006 - California Per Capita Income 5.26% % Change over Prior Year Population Change 1.18% % Change over Prior Year (County) Per Capita converted to a Ratio 1.0526 ' Population converted to a Ratio 1.0118 Calculation of Growth Factor 1.0650 (Growth Factor = Per Capita Ratio x Population Ratio) 2 004-2005 Appropriations Limit $24,251,759 2005-2006 Appropriations Limit $25,828,625 ' (New Appropriations Limit= Prior Year Appropriations Limit x Growth Factor) ' 235 CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2005-2006 % Change Non Residential New Construction Nonresidential converted to a Ratio 2004-2005 Appropriations Limit 2005-2006 Appropriations Limit 1.04% 1.0104 $24,879,224 $25,137,968 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) 236 t y y t t CITY OF DIAMOND BAR ANNUAL APPROPRIATIONS LIMIT EXHIBIT "A" 1989-90 Base Year 1990-91 Adjusted Base 1991-92 Adjusted Base 1992-93 Adjusted Base 1993-94 Adjusted Base 1994-95 Adjusted Base 1995-96 Adjusted Base 1996-97 Adjusted Base 1997-98 Adjusted Base 1998-99 Adjusted Base 1999-00 Adjusted Base 2000-01 Adjusted Base 2001-02 Adjusted Base 2002-03 Adjusted Base 2003-04 Adjusted Base 2004-05 Adjusted Base 2005-06 Adjusted Base 2005-2006 1 237 9,882,416 10,785,669 11,585,192 11,762, 247 12,275,495 13,169,824 14,005,207 14,729,615 15,608,665 16,482,389 17, 561, 562 18,772,045 20,576,003 22,364,058 24,723,466 24,879,224 25,910,313 i � DIAMOND BAR 1 � PUBLIC FINANCING 5 AUTHORITY i t 1 239 RESOLUTION NO. PFA 2005- 01 A RESOLUTION OF THE AGENCY MEMBERS OF THE CITY OF DIAMOND BAR. PUBLIC FINANCING AUTHORITY APPROVING AND ADOPTING A BUDGET FOR THE DIAMOND BAR PUBLIC FINANCING AGENCY FOR THE FISCAL YEAR COMMENCING JULY 1, 2005 AND ENDING JUNE 30, 2006. A. R_ (i) The Executive Director has heretofore prepared and presented to the. Agency Members a proposed budget for the Authority's fiscal year 2005-2006, including revenue estimates and appropriations for the Construction Fund and Debt Service Fund (referred to as the "Budget" hereinafter). (ii) 'Said Budget hereby is made a partof this Resolution. B.. RESOLUTION. NOW THEREFORE, the Agency Members of the Diamond Bar Public Financing Authority does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 2. The Budget, including the changes enumerated and directed to be made by the Agency Members during the course of the public meeting conducted by the Diamond Bar Public Financing Authority, hereby is adopted as the Budget of the Diamond Bar Public Financing Authority for the fiscal year commencing July 1, 2005 and ending June 30, 2006 and consisting of the estimated and anticipated expenditures and revenues for that fiscal year. 3. There are hereby appropriated for obligations and expenditures by the Executive Director the amounts shown for the accounts set forth in the Budget. All obligations and expenditure: shall be incurred and made in the manner provided by the provisions of State law and Authority ordinances and resolutions applicable to purchasing and contracting. 240 4. No check shall be issued nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations herein above authorized unless such appropriations shall have been amended by a supplemental appropriation duly enacted by the ' Authority Members, or by individual appropriations within any fund, except insofar as the Executive Director may authorized transfers pursuant to this Resolution. 5. The Authority Secretary shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this 6th day of December , 2005. 1 Chairman Bar Public Financing Authori do hereby certify I, Linda C. Lowry, Secretary of the Diamond g ty, y ythat the foregoing Resolution was passed, adopted and approved at a regular meeting of the Authority Members of the Diamond Bar Public Financing Authority held on the 6th day of y December , 2005, by the following vote: ' AYES: AUTHORITY MEMBERS: M/Herrera, MPT/Zirbes, C/Chang, C/Tanaka, C/Tye NOES: AUTHORITY MEMBERS: None ABSENT: AUTHORITY MEMBERS: None ' in/da C. Lowry,AgZr—etary. ' 241 Public Financing Authority Budget FY 2005-2006 Fund 270 - PFA - Construction Fund FY 2004-05 FY 2005-06 Actual Adopted ESTIMATED RESOURCES 270-25500 Fund Balance Reserves $148,706 $152,030 270-36100 Interest Revenue 3,326 6,000 TOTAL APPROPRIATIONS Operating Expenditures 4090-42128 Banking Charges Transfer - Out 991549001 Transfer out - DB Gen Fd FUND BALANCE RESERVES 25500 . Reserve TOTAL $152,032 $158,030 2 2 - 158,030 - 158,030 152,030 - $152,032 $158,030 Fund 370 - PFA - Debt Service Fund 242 FY 2004-05 FY 2005-06 Actual Adopted ESTIMATED RESOURCES 370-25500 Fund Balance Reserves $505,915 $274,426 370-36100 Interest Revenue 7,061 5,000 370-36610 Rents & Concessions 708,200 TOTAL $512,976 $987,626 APPROPRIATIONS Operating Expenditures 4090-42128 Bank Charges $1,065 $1,500 4090-47050 Bond Principal 235,000 4090-47100 Interest Expense 237,485 473,000 238,550 709,500 Transfer - Out 9915-49001 Transfer out - DB Gen Fund 278,126 - 278,126 FUND BALANCE RESERVES 25500 Reserve 274,426 - 274,426 - TOTAL $512,976 $987,626 242 L t � GLOSSARY 11 y y y j i 1 243 Contractual Services - Services rendered to City activities by private firms, individuals or other governmental agencies. Examples of these services include traffic engineering, law enforcement, and city attorney services. Department - A major organizational unit of the City which has been assigned overall management responsibility for an operation or a group of related operations within a functional area. Designated Fund Balance - A portion of unreserved fund balance designated by City policy for a specific future use. Encumbrance - The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. Fees for Services - Charges paid to the City by users of a service to help support the costs of providing that service. Fiscal Year - The beginning and ending period for recording financial transactions. The City has specified July 1 to June 30 as its fiscal year. Fixed Assets - Assets of long-term nature such as land, buildings, machinery, furniture, and other equipment. The City has defined such assets as those with an expected life in excess of one year and an acquisition cost in excess of $300. Franchise Fee - A franchise fee is charged for the privilege of using public rights-of-way and property within the City for public or private purposes. The City currently assesses franchise fees on cable television, bus stop shelters and utilities. Fund - A self-balancing accounting entity that records all financial transactions for specific activities or government functions. The generic fund types used by the City are: General, Special Revenue, Capital Project, and Insurance Funds. Fund Balance - The excess of current assets over current liabilities, and represents the cumulative effect of revenues and other financing sources over expenditures and other financing uses. General Fund - The primary operating fund of the City, all revenues that are not allocated by law or contractual agreement to a specific fund are accounted for in the General Fund. With the exception of subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any legitimate governmental purpose. Goal - A statement of broad direction, purpose, or intent. Grant — Contributions of cash or other assets from another governmental entity to be used or expended for a specific purpose, activity or facility. An example is the Local Law Enforcement Block Grant given by the Federal Government. Infrastructure - The physical assets of the City, i. e., streets, water, sewer, public buildings, and parks, and the support structures within a development. 244 Property Tax - A statutory limited tax levy, which may be imposed for any purpose. ■ Program - A grouping of activities organized to accomplish basic goals and objectives. 'Prom -am Budget - A budget that focuses upon the goals and objective of an agency or jurisdiction rather than upon its organizational budget units or object classes of expenditure. tReserve - An account used to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. ' Resolution - A special order of the City Council which requires less legal formality than an ordinance in terms of public notice and the number of public readings prior to approval. rRevenue - Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and interest income. Risk Management - An organized attempt to protect an organization's assets against accidental loss in the most cost-effective manner. Sales Tax - A tax on the purchase of goods and services. Special Assessment - A compulsory levy made against certain properties to defray part or all of the cost of a specific improvement or service deemed to primarily benefit those parties. Special Revenue Funds - Funds used to account for the proceeds from specific revenue sources (other than trusts or major capital projects) that are legally restricted to expenditures for specific purposes. Subventions - Revenues collected by the State (or other level of government) which are allocated to the ' City on a formula basis. The major subventions received by the City from the State of California include motor vehicle in -lieu, cigarette taxes and gasoline taxes. Transfer - Moneys appropriated from one fund to another, in order to reimburse the fund for expenses, or to finance the operation of the other Fund. 1 Trust and Agency Funds - Also known as Fiduciary Fund Types, these funds are used to account for assets held by the City in a trustee capacity or as an agent for private individuals, organizations or other governmental agencies. 1 User Fees - The payment of a fee for direct receipt of a service by the party benefiting from the service. ' Working Capital - Difference between current assets and current liabilities. 1] i 1 245