HomeMy WebLinkAboutBudget - FY 2004-05ANNUAL BUDGET
FISCAL YEAR 2004-2005
BOB ZIRBES
Mayor
WEN CHANG
Council Member
BOB HUFF
Council Member
LINDA C. LOWRY
City Manager
CAROL HERRERA
Mayor Pro Tem
DEBBY O'CONNOR
Council Member
CITY OF DIAMOND BAR
CITY COUNCIL
GOALS
FY 2004-2005
III
INTEROFFICE MEMORANDUM
TO: Honorable Mayor and Members of City Council
FROM: Linda C. Lowry, City Mana
RE: FY 2004-2005 Municipal Budget: General Fund, Special Funds And Capital
Improvement Program
DATE: June 30, 2004
This budget document presents an operating plan that permits the City to live within a reasonable
estimate of revenues while continuing to make planned improvements to infrastructure and facilities,
to balance an offering of community programs, and to continue technological advancement. As with
the prior year, the City of Diamond Bar begins its fifteenth year, with financial uncertainties as
financial woes of the State continue to threaten all State subventions like VLF (Vehicle in Lieu
Fees).
The City of Diamond Bar again managed to conclude FY 2003-2004 in a strong financial position.
The City's General Fund Reserve Fund Balance is projected to be $22,809,011 at the end of the
Fiscal Year. This reflects an increase of $538,530 that is due to careful planning and prudent
management of revenues and expenditures.
The FY 2004-05 General Fund Budget projects Estimated Resources in the amount of$15,761,280
and Appropriations in the amount of $15,805,700. There is also an appropriation of Fund Balance
Reserves in the amount of $1,120,260. This amount covers transfers to the Capital Improvement
Fund for three street improvement projects ($1,110,260) and a park improvement project ($10,000).
As a result, there is an overall decrease in the General Fund Reserved Fund Balance of $1,164,680.
The projected fund balance reserve at the end of FY04-05 is $21,644,331.
During FY 2002-2003, the City issued variable rate Lease Revenue Bonds through its newly formed
Public Financing Authority. By issuing bonds the City would save General Fund reserves for the
purpose of economic development to secure future City revenues. The bonds were issued in the
amount of $13,755,000. Most of the proceeds were used to assist in the financing of the construction
of the Diamond Bar Center. Since the bonds were issued, the City has realized interest savings due
to the low interest rate. In an effort to recognize this saving, the City Council has created a Bond
Retirement Reserve which appears on page 17. The amount to be reserved each year may equal the
savings realized by computing the difference between the actual interest rate experienced including
the costs solely related to the issuance of variable rate bonds and a five percent fixed interest rate. At
the end of FY03-04 this amount is $496,498.85.
In an effort to combat the fiscal uncertainties created by the State and the loss of major sales tax
producers, the FY04-05 Budget includes a use of General Fund reserves in the amount of $628,995
to fund economic development activities. Economic Development expenses could be property
appraisals, economic development consultant fees and feasibility studies
I
MUNICIPAL BUDGET — FY2004-2005
June 30, 2004
PAGE TWO
The FY 2004-2005 staffing changes include a 2.0% cost of living adjustment and changes in the
Community Services and Development Services Divisions. The Community Services personnel
changes include the staffing of the new Diamond Bar Center for the full year. In the
Development Services Division a new Planning Manager position was added. The creation of
this position will permit the Development Services Deputy City Manager to focus on economic
development strategies and projects. There are forty-two (42) full-time staff positions and a total
of seventy (69) part-time and seasonal positions budgeted.
Since incorporation, one of the approved City employee benefits has been a "cafeteria" type
benefit allotment for each employee and City Council member. This benefit allotment is used at
the employee's option for health benefits and the City's 457 Deferred Compensation program.
Employees are offered an array of health benefit options through CALPERS at varying rates.
These rates have continued to rise over the last several years causing a financial burden to the
City's employees. In an effort to combat some of these increases, the City Council has approved
increases to the benefit allotment over the past several years. This year is no different as the
budget includes a $25 increase to this benefit allotment. In addition, other health insurance
benefit options will continue to be researched.
The Budget Document has been prepared with additional detail pages to support the line item
appropriations within each fund, department, or division. Additional description has been published
to make the document a more informative presentation of the spending plans for the City. The
itemization of planned expenditure descriptions is not intended, however, to restrict the use of funds
beyond the numbered line item appropriation. By policy, the City Manager may not spend funds
unless they have been appropriated by City Council action.
At mid -year, the budget shall be reviewed, City Council will be updated with regard to spending
changes and resource adjustments. If budget amendments become necessary, City Council will
consider the matter in a public City Council meeting.
In addition, from time to time during the fiscal year matters which could not be determined at the
time of the budget preparation are taken before the City Council for approval. These matters may
include grant funding or other unanticipated revenues or expenditures.
The City Council has formulated a clear set of goals and objectives for the 2004-2005 fiscal year, and
City staff shall implement those specific goals along with normal City functions within the spending
plan set forth in the budget. The goals and objectives are set forth in the following Table. The staff
and the Council look forward to a very productive year.
III
CITY OF DIAMOND BAR
City Council Goals and Objectives
Each year in conjunction with the development of the annual budget, the City Council
establishes its goals and objectives for the fiscal year. This year the City Council considered a
long list of objectives and, after careful consideration and discussion, established the following
goals as the highest priority for FY 2004-05:
• Develop an Economic Development Plan
• Address various transportation issues
• Pursue joint development/use agreements with the school districts for use of facilities and
parks
• Create a strategy to build a library if State grant funding fails
• Create a bond retirement reserve fund to accelerate repayment of Diamond Bar Center
bonds
The itemized list of goals and objectives are as follows:
Create Economic Development Strategy including the following objectives:
o Create and implement a plan using economic development funds to secure long term
revenue sources for the future of the City
o Develop Dynamic Center/Evaluate Site D
o Establish supermarket in south Diamond Bar
o Work with Chamber and business owners to conduct survey of what retailers/chain
store Diamond Bar residents want
o Hire Economic Development Consultant
o Create strategic plan for annexing golf course and creating high quality commercial
activity center for long term revenue source for City
o Implement Business Registration Program
Transportation Issues:
o Continue to pursue 57/60 Freeways long term fix
o Monitor and participate in the Lemon Avenue offramp project
o Continue to pursue Tonner Canyon bypass road
o Maintain opposition to 60 freeway truck lane
o Computerized Signal Management System operated by City, not County
(Interconnect Master Plan)
o Support ACE funding requests and construction of nearby rail grade crossing projects
Pursue & promote joint development/use of facilities, parks and open space with PUSD
and WVUSD (coordinate duplicate policies such as for tennis courts & basketball courts);
Obtain Larkstone Park agreement; Implement project (a portion of the park could be
utilized as a natural "laboratory" for the local schools, colleges & universities).
Create a strategy to build a library if State Grant funding fails
Create a bond retirement reserve fund
IV
City Council Goals and Objectives — Continued
• Implement Trails Master Plan focusing on areas around the new Diamond Bar Center
• Fund Pathfinder Road improvements from 57 Freeway east to Diamond Bar Blvd
• City Council and Staff visioning
• Monitor and evaluate proposals for proposed development in areas such as Tres
Hermanos, Tonner Canyon and the Shell Oil property; monitor water use in Tres
Hermanos
• Consider annexation of former Boy Scout property (work with the City of Industry and
the County)
• Establish contiguous neighborhoods within City zip code and Walnut School District by
annexing two existing housing tracts and other potential areas
• Pursue purchase of Lot 1 and Lot 61
• Establish a fund for current library enhancements
• Create a pre -annexation agreement for Shell Oil property
• Review parking ordinances (including oversized commercial vehicles, RV parking and
vehicles exceeding 8000 pounds) from both the County and surrounding cities and
develop similar ordinance for the City to promote safety and maintain property values
• Expand the sphere of influence to incorporate properties both west and southwest of City
• Follow up with recommendations from the Youth Master Plan when completed.
• Review Sign Code Ordinance for maintenance issues and uniformity
• Look into cost effective city medical coverage
• Repair sidewalk on south side of Grand Avenue
New Goals and Objectives that were added this year include:
• Accept JCC Donation of lot at Diamond Bar Blvd & 60 Freeway and dedicate to Cal
Trans
• Establish Committee to evaluate sports needs within community i.e. sports park and
explore size, potential site, funding sources, etc
• Hire Part-time Neighborhood Improvement Officer to work 10-15 hours per week (Fri,
Sat, Sun)
• Bring Street Sweeping In -House and sweep weekly
• Complete City-wide Street Signs in FY 2003-04 instead of spreading over next few years
• Improve Pathfinder from 57 Freeway east to Diamond Bar Blvd (Slopes on north side
from Freeway to Evergreen Springs & south side fencing from Evergreen to Diamond
Bar Blvd)
v
CITY OF DIAMOND BAR
ANNUAL BUDGET DETAIL
2004-2005 i
Table of Contents
City Manager's Transmittal Letter
City Council Goals
Table of Contents
City Organization Chart
Budget Philosophy
Budgetary Basis and Procedures
General Fund Resource Chart
General Fund Expenditure Chart
Personnel Summary
Budget Resolution
Overview
Revenue Descriptions
Resources - Multi Year - All Funds
Expenditures - Multi Year - All Funds
Statement of Fund Balance
General Fund Budget
Budget Recap
Revenue Summary
Expenditure Summary
Recap of Estimated Expenditures
VIT
Pale
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.................................. I.......... XVI
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i
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CITY OF DIAMOND BAR
ANNUAL BUDGET DETAIL
2004-2005
Table of Contents
Expenditure Detail by Department
Community Administration
Legislative
City Council
City Attorney
City Manager / City Clerk
Administration & Support
Finance
Human Resources
Information Systems
General Government
Public Information Services
Public Safety
Law Enforcement
Volunteer Patrol
Fire Protection
Animal Control
Emergency Preparedness
Community and Development Services
Development Services
Planning
Building and Safety
Neighborhood Improvement
Economic Development
Community Services
Parks Administration
Diamond Bar Center Operations
Park Operations
Recreation
VIII
Page
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............................... I .... I ..... ... 50
............................................. 57
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.... ....................... I ............ I. 71
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................ 85
86
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CITY OF DIAMOND BAR
ANNUAL BUDGET DETAIL
2004-2005
Table of Contents ;
P_a�e
Public Works
"""" 149
Public Works Administration
............. .................150
Engineering ............................................. ... 155
............
RoadMaintenance 158
Landscape Maintenance ............................................. 161
Transfers Out
Transfers Out
Special Funds Budgets
Library Services Fund
Community Organization Support Fund
Special Revenue Funds
Gas Tax Fund
Prop A - Transit Fund
Prop C - Transit Fund
Transportation Efficency Act (TEA) Fd
Integrated Waste Mgt Fund
AB2928-Traffic Congestion Relief Fund
Air Quality Improvement Fund
SB821 Fund - Bike & Pedestrian Paths
Park & Facility Development Fund
Community Development Block Grant Fd
COPS Fund
Narcotics Asset Forfeiture Fund
CA Law Enforcement Equip Program Fd
Landscape Maintenance Dist. #38
Landscape Maintenance Dist. #39
Landscape Maintenance Dist. #41
Capital Improvement Projects Funds
Capital Improvement Project List
Grand Avenue Construction Fund
Capital Improvement projects Fund
ix
............................................. 164
... ...... ........... I .... I................... 168
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............................................. 174
............................................. 176
................................ I............ 180
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......... ..... I ................ ........... ... I98
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.. ........................ ........ ..... I..... 213
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CITY OF DIAMOND BAR
ANNUAL BUDGET DETAIL
2004-2005
Table of Contents
Internal Services Funds
Self Insurance Fund
Vehicle Equipment Replacement Fund
Computer Equipment Replacement Fund
Bond Retirement Reserve Calculation
Appropriations Limitation
Resolution
Appropriation Limit Worksheet
Page
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............I ........................... 238
............................................. 244
........I ................. ................ 245
..... .... ............ I .... I.................. 248
............................. I............... 252
Glossary............................................. 256
x
City of Diamond Bar Organization Chart
Deputy
City Manager
Building & Community Public
Safety Services Works
Inspection* Lndscp/Lighting Capital Improvement Projects
Plan Check' District Maint Street & Traffic Signal
City
Council
City Redevelopment City
Manager Agency H Attorney
City
Clerk
Records Mgmt
Elections
Planning
Neighborhood
Parks Maint/
Maintenance*
Improvements
Traffic & Transportation
Development
Recreation
Integrated Environmental
Environmental Review
Senior Services
Community Develop-
Services Mgmt*
ment Block Grant
Special Events
—Engineering
— Inspection*
— Plan Check*
City
Council
City Redevelopment City
Manager Agency H Attorney
City
Clerk
Records Mgmt
Elections
Planning
Neighborhood
Economic
Improvement
Development
Development Processing Graffiti Removal
Business Attraction
Environmental Review
Business Retention
Community Develop-
ment Block Grant
Contract Services
County Service
Deputy
Project
City Manager Administration
fMrrn�ao�eSe�icml
Comm/Sr Cnir & Library
Public Finance Human
Information Resources
- Public Relations Accounting Risk Mgmt
-PublicEducation Payroll Recruitment
- Media Relations Budget Benefit Admin
Financial Reporting Employee
Relations
Public
Safety
Animal Control*
Emergency
Preparedness
Los Angeles
County Fire"
Los Angeles
County Sheriff*
Information
Systems
E -government
Coordination
7/02
CITY OF DIAMOND BAR
BUDGET PHILOSOPHY AND OPERATING GUIDELINES
1. The City of Diamond Bar's budget is designed to serve five major purposes:
• definition of policy in compliance with legal requirements for General Law cities in
the State of California, Governmental Accounting Standards Board (GASB)
financial reporting requirements and audit standards, and fiscal directions of the
City Council.
• prepare the Budget in conformity with Generally Accepted Accounting Principles
using the modified accrual basis of accounting.
• utilization as an operations guide for administrative staff in the management and
control of fiscal resources.
• presentation of the City's financial plan for the ensuing fiscal year, itemizing
projected revenues and estimated expenditures.
• illustration as a communications document for citizens who wish to understand the
operations and costs of City services.
2. Departmental budgets will be originated within each department.
3. Where applicable, the department head will assign priorities to projects and activities in
preparing program budgets for the department
4. Department Heads are responsible for operating within their budget amount as approved by
the City Manager and authorized by the City Council,
5. The City Council has the legal authority to amend the budget at any time during the fiscal
year. The City Manager has the authority to make administrative adjustments to the budget
as long as those changes will neither have a significant policy impact nor affect budgeted
year-end fund balances.
6. Current year requirements of the Capital Improvement Program (CIP) will be incorporated
into annual operational budget and defined as the capital budget.
7. Fund balances will be maintained at levels which will protect the City from future
uncertainties.
XII
CITY OF DIAMOND BAR
BUDGETARY BASIS
The City of Diamond Bar's annual operating budget is prepared in conformity with Generally
Accepted Accounting Principles (GAAP), using the modified accrual basis of accounting. Under this
method of accounting, revenues are recognized in the accounting period in which they become
measurable and available to finance expenditures of the current fiscal period while expenditures are
recognized in the accounting period in which the liability is incurred. Each of the City's funds is
considered a separate accounting entity with a self balancing set of accounts that records assets,
liabilities, fund equity, revenue & expenditures. Funds are established & segregated for the purpose of
recording specific programs or attaining certain objectives in accordance with special regulations,
restrictions, or limitations. The General Fund accounts for all the general revenue of the City not
specifically levied or collected for other City funds and for expenditures related to rendering the
general services provided by the City. The City of Diamond Bar has thirteen Special Revenue Funds
that are used to account for specific revenues that are legally restricted to expenditure for particular
purposes. The Capital Project Funds are used to account for the purchase or construction of major
capital facilities. The budget is prepared on a line item basis by fund and department. The six major
General Fund divisions are:
General Government
Legislative
Public Safety
Development Services
Community Services
Public Works
BUDGET PROCESS
The preparation and adoption of the annual budget process starts in January. The public hearing for
CDBG is held a nd t he p reliminary p roeess for t he s pecial L ighting a nd L andscape A ssessment
Districts is initiated. In February departmental worksheets are created and budget instructions are
provided to the staff. Departments provide estimates of their proposed budgets with supplemental
notes for all line items, highlighting any new programs, major cost items or reductions in programs.
This includes requests for capital equipment and the preparation of the Capital Improvement Wish -list.
The information is then compiled by the Finance Department and presented to the City Manager as
the proposed budget.
The City Manager reviews and discusses the proposed budget with departmental management. There
There may be some recommended revisions or changes in projections to arrive at a more balanced
budget. The Finance Department compiles suggestions and recommendations from all the meetings to
produce a preliminary budget, which is then presented to the City Council for review. Copies of the
preliminary budget are made available to all departments and the public for review.
In June, there are two study sessions to discuss the budget, wherein the City Council reviews the entire
preliminary budget and directs any further refinements to be made. These meetings are open to the
public, and the City Council takes into consideration any testimony from the public regarding the
preliminary budget at this time.
Any subsequent changes or adjustments to the budget as a result of the study session(s) are then
incorporated into the budget document. Once the preliminary budget is finalized, it is then presented
to the City Council for approval and adoption at the second City Council meeting in June. After
adoption, the budget is printed and copies distributed to City Council, City Staff and made available
to the Public.
BUDGET AMENDMENT PROCEDURES AND POLICY
The City Manager is responsible to the City Council for the faithful execution of the City Budget. In
order that authorized expenditures are managed in the most efficient and economical manner possible,
the City Council authorizes the City Manager to increase or transfer appropriations within the General
Fund, Special Revenue Fund or any other unrestricted Fund. The City's budget may be amended in the
following ways:
• If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may
approve requests for budget increases with Council approval.
• Budget adjustments between a department's line items with a null effect on the overall department
budget may be made with the City Manager's approval.
• During the fiscal year, the City Council may modify approved programs and activities or
implement new activities that may require budget amendments. On such occasions when the
Council approves a project without amending the budget, that approval will constitute authority for
the Finance Director to amend the budget subject to the City Manager's approval.
xzv
Current Service C
$2,142,460
13.6%
Transfers -in Other F
$1,291,420
8.2%
GENERAL FUND RESOURCES
2004-2005
Other Taxes
%4 7M Ann
Use of Money 8 Property ' . "'" ""-- " ''"""""'
$695,200 Property Taxes
Fines and Forfeitures $250,000
4.4% $2,787,000 $717,000 1.6%
17.7% 4.5%
Total Resources - $15,761,280
tate Subventions
$3,123,800
19.8%
General Government
$2,395,980
14
Legislative
$1,134,425
GENERAL FUND EXPENDITURES
2004-2005
Public Safety
$4,580,860
27.1%
Interfund Transfer!
$1,360,760
8.0%
Community Services
Public Works $
$2,436,360 2,694,005
15.9 %
14.4%
Total Expenditures - $16,925,960 11
felopment Svcs
$2,323,570
13.7%
POSITION
Executive Management
-City Manager
-Deputy City Manager
-Public Works Director
-Finance Director
-Dir.Of Community Services
-City Clerk
Full Time Exempt
-Associate Planner
-Public Works - Supervisor
-Parks & Maint - Supervisor
-Public Information Manager
-Senior Engineer
-Asst. Engineer
-Executive Assistant
-Senior Management Analyst
-Management Analyst
-Development Services Assistant
-Accountant II
-Public Information Coordinator
-Recreation Supervisor II
-Recreation Supervisor
Full Time Non -Exempt Positions
-Recreation Specialist
-Administrative Assistant
-Senior Account Clerk
-Office Assistant 11
-MIS Technician
-Neighborhood Improvement Ofcr
-Parks Maintenance Worker 11
-Office Assistant
-Community Services Coordinator
Totals - Full Time
City Of Diamond Bar
Personnel Summary
Fiscal Year 2004-05
FULL TIME
2003-2004 2004-2005
Approved Actual Proposed Approved
1
1
1
1
2
2
2
2
1
1
1
1
1
1
1
1
1
1
1
1
1
0
1
1
7
6
7
7
1
1
1
1
1
1
1
1
2
2
2
2
1
1
1
1
1
1
1
1
1
1
1
1
2
2
2
2
4
3
4
4
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
19
18
19
19
1
1
1
1
3
3
3
3
2
2
2
2
1
1
1
1
1
1
1
1
2
2
2
2
1
1
1
1
3
3
3
3
2
2
2
2
16
16
16
16
42
40
42
42
XVIII
Zoili1111071!
-Neighborhood Improvement Ofcr
-Com Services Leader II - 30 hr/wk
-Com Services Leader I - 30 hr/wk
-Com Services Leader 1 - 20 hr/wk
Totals
City Of Diamond Bar
Personnel Summary
Fiscal Year 2004.05
BENEFITTED PART TIME
2003-2004
Approved Actual
1 1
2 2
1 1
1 1
5 5
NON -BENEFITTED PART TIME
POSITION 2003-2004
Approved Actual
-Park Maintenance Helper 13 5
-Park Maintenance Helper II 5 4
-Com Services Coordinator-Daycamp 1 2
-Corn Services Worker (seasonal) 3 7
-Com Services Leader 1 21 6
-Com Services Leader 11 18 9
-intern/Part-Time 3 3
Totals - Part Time
64 36
69 41
xix
2004-2005
Proposed &p rove
1 1 a
2 2
1 1 ,
1 1
5 5
2004-2005 1
Proposed Approve.
10
10
5
5
2
2
3
3
22
22
19
19
3
3
64
64
69 69
A. Recitals
RESOLUTION NO. 2004- 32
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF
DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2004
AND ENDING JUNE 30, 2005 INCLUDING MAINTENANCE AND
OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS
AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS,
DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH.
(i) The City Manager has heretofore prepared and presented to this City Council a
proposed budget for the City's fiscal year 2004-2005, including staffing and position allocations,
maintenance and operations, special funds and capital improvements, including appropriations
therefor (referred to the "Budget" sometimes hereinafter).
(ii) The Planning Commission of the City of Diamond Bar has heretofore publicly
reviewed the proposed capital improvements specified in the Budget and has rendered to the City
:.ouncil its report thereon conceming conformity of the capital improvement program with the City's
contemplated general plan, all as required by California' Government Code Section 65401. Copies of
the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2004-2005 Budget"
and said Budget hereby is made a part of this Resolution.
(iii) The City Council has conducted public meetings on the entirety of the fiscal year
2003-04 Budget and concluded said meetings prior to the adoption of this Resolution.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION.
NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find,
determine and resolve as follows:
1. In all respects, as set forth in the Recitals, Part A, of this Resolution.
xx
2004-32
2. The City Council hereby finds and determines that the capital improvement program`
set forth in the Budget, and each project identified therein, is categorically exempt from they
requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines
promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of
Regulations. t
3. The Budget, including the changes enumerated and directed to be made by the City
Council during the course of the public meeting conducted by the City Council, hereby is adopted as
the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2004 and ending June'
30, 2005 and consisting of the estimated and anticipated expenditures and revenues for that fiscal
year.
4. There are hereby appropriated for obligations and expenditures by the City Manager
the amounts shown for the various departments, divisions and objects set forth in the Budget. All
obligations and expenditures shall be incurred and made in the manner provided by the provisions of 4
State law and City ordinances and resolutions applicable to purchasing and contracting.
5. Subject to further provision of this Resolution, the appropriations made above
constitute the maximum amount authorized for obligation and expenditure by the City Manager for
respective departments, divisions and objects as set forth in the Budget. Each department head shall
be responsible, as well as the City Manager, for seeing that said maximum amounts are not
exceeded.
6. No warrant shall be issued nor shall any indebtedness be incurred which exceeds
the unexpended balance of the fund and department appropriations herein above authorized unless
such appropriations shall have been amended by a supplemental appropriation duly enacted by the
xxi 2004-32
City Council, or by individual appropriations within any aforesaid fund or department therein, except
insofar as the City Manager may authorized transfers pursuant to this Resolution.
7. Within the various funds and departments contained in the Budget, the City Manager
is authorized to employ, during the fiscal year covered by said Budget, the number and classification
of such full time employees as are shown in the Budget all subject to the provisions of the City's
classification and compensation plans as amended and adopted by the City Council. Part time and
seasonal employees are authorized as necessary by the City Manager provided that the total to be
obligated and expended within any fund and department set forth in the Budget, with respect to
salaries and wages therefor, shall not exceed the budgeted and appropriated amount, as the same
may be amended by the City Council, from time to time.
8. The City Manager hereby is authorized to transfer funds appropriated hereby or by
supplemental appropriation as follows: With respect to those classifications designated by code 0000
series,1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager
may transfer amounts bet ween and within those classifications, but only within a fund.
9. The City Cleric shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this 1 ith day of .Tune -12004.
Bob tirbes, Mayor
XXII
2004-32
I, Linda C. Lowry, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of
Diamond Bar held on the 15th day of June , 2004, by the following vote:
AYES: COUNCIL MEMBERS: Chang, Huff, O'Connor, MPT/Herrera,
M/Zirbes
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ABSTAINED: COUNCIL MEMBERS: None
ATTEST: k LAI
�A
ir(da C. Lowry, City Ckof the
City of Diamond Bar
XXIII
2004-32
REVENUE
DESCRIPTION
CITY OF DIAMOND BAR
REVENUE DESCRIPTION
All revenues which, by law, do not have to be placed in a separate fund are deposited in the General
Fund. All general operations of the City are charged to this fund. All expenditures must be made
pursuant to appropriations, which lapse annually and at the end of the fiscal year. Unexpended
balances are transferred to the unappropriated reserve.
PROPERTY TAXES
Secured - Current Year
Tax levied on secured property pursuant to the revenue and taxation code.
Unsecured - Current Year
Tax levied on all personal property not secured by real property held in title by the same
owner. Due to the transitory nature of unsecured property, a tax is levied immediately after
assessed values are determined.
Prior Year Uncollected
Taxes paid in the current year which were due in a prior year.
Interest and Penalties
Interest and penalties charged for the late payment of property taxes.
OTHER TAXES
Sales and Use Tax
Of the 8.25% sales tax, the City receives I % of the amount collected within the city limits.
Transient Occupancy Tax
These revenues are received on a monthly basis from the hotels in the City. The hotels are
required to pay a 10% tax based on the amount of their room rental revenues.
Franchise Fees
Companies are granted special privileges for the continued use of public property, such as
city streets. Such companies usually involve elements of monopoly and may require
regulation. The Franchise Fees are the amounts required for the continued granting of these
privileges. Franchises currently granted within the City are Electric, Gas, Cable TV, Bus
Benches, and Street Sweeping.
2
FINES AND FORFEITURES
Vehicle Code Fines
Amounts derived from traffic citations and fines for violations occurring within the city
limits.
Court Fines and Forfeitures
Fines collected by the county courts for city code violations other than traffic, which are
shared with Los Angeles County.
Impound Fees
Fines collected upon the release of vehicles, which have been impounded/stored by the
Sheriffs Department.
Miscellaneous
Other fines and forfeitures not included above.
LICENSES AND PERMITS
Building Fees
ce with the Uniform Building Code. The revenues
Building Fees are collected in accordan
from these fees are used to cover the cost of providing building inspections to insure
compliance with building codes.
CURRENT SERVICE CHARGES
Planning and Engineering Fees
These fees are levied to cover costs of special plan checks, inspections, etc. which maybe
necessary in conjunction with new construction or improvements being made by contractors.
Recreation Fees
These fees are collected by the City's contracted recreation department and City staff to cover
the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions,
and adult athletics.
INTERGOVERNMENTAL REVENUE
Motor Vehicle In -Lieu Tax
The Motor Vehicle In -Lieu fee is equivalent to 2% of the market value of motor vehicle fees
imposed annually by the state in lieu of local property tax.
Gas Tax Section 2106
Section 2106(a) of the Streets and Highways Code provides that each city shall receive a
fixed monthly apportionment of $400; Section 2106(c) provides for distribution on a per
capita basis.
Gas Tax Section 2107
A sum equal to .00725 cents per gallon is distributed monthly to the cities on a formula based
per the Streets and Highways Code, Section 2107; with calculation predicated on a per capita
apportionment - 8.98 x population.
Gas Tax Section 2107.5
This account represents a fixed amount of revenue received from the state based on
population.
Gas Tax Section 2105
This newly enacted Section of the Streets and Highways Code provides for the collection and
distribution of special gas tax to fund improvements for regional transportation needs.
Intermodal Surface Transportation Efficiency Act (ISTEA)
These funds are Federal funds administered by CalTrans, which are allocated to the City for
improvement of streets and roadways. These funds are held in trust until qualified projects
are identified.
Prop A - Transit Tax
The City receives twenty-five percent of the 1/2% Prop A Sales tax (approved by voters in
1980). These funds are distributed by the L.A. County Metropolitan Transportation
Authority (MTA), and are distributed to Los Angeles County cities on a proportional
population basis. The funds are to be used for the development of transit programs within
the guidelines established by the MTA.
Prop C - Transit Tax
The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1990).
These funds are distributed by the L.A. County Metropolitan Transportation Authority
(MTA), and are distributed to Los Angeles County cities on a proportional population basis.
The funds are to be used the improving, expanding and maintaining public transit services.
These expenditures must be consistent with the County's Congestion Management Program.
Prop A - Safe Parks Program
Funds transferred to the City as a result of the 1992 L.A. County Safe Neighborhood Parks
Act. These funds are to be used to improve, preserve and restore parks.
4
STATE GRANTS
State TDA
The Transportation Development Act provides this source of funding. Derived from
statewide sales tax, and allocated by formula to the County. Transportation Commission,
allocations are deposited in each regional entity's State Transit Assistance Fund.
SB821 - Bike and Pedestrian Paths
SB821 allows the City to request specifically allocated monies for the purpose of
constructing bike and pedestrian paths.
State Parks - Roberti-Z'Berg
The California State Legislature enacted the Roberti-Z'Berg Urban Open Space and
Recreation Program which provides funds to certain political subdivisions for acquiring ]and
and developing facilities.
COUNTY GRANTS
County TDA
The Transportation Development Act provides this source of funding. Derived from state
sales tax and allocated by formula to the County Local Transportation Fund, allocations are
available to operators for the support of public transportation systems.
Prop A - Transit Discretionary Funds
A 35% apportionment of the one-half cent sales tax distributed to Los Angeles County
Transportation Commission and is set aside at their discretion; City's apportionment is based
upon meeting performance criteria established by the Commission.
FEDERAL GRANTS
Community Development Block Grant (CDBG)
The federal government provides funds for metropolitan areas whose population exceeds
50,000. The funds are based upon a federal formula and are to be used only within low and
moderate -income census tracts and/or to benefit low and moderate -income persons.
Local Law Enforcement Block Grant (LLEBG)
The purpose of the LLEBG Program is to provide funds to local governments to underwrite
projects to reducing crime and improving public safety. The LLEBG Program is a formula
program based on a jurisdiction's number of Uniform Crime Reports (UCR) Part I violent
crimes reported to the Federal Bureau of Investigation (FBI).
OTHER FINANCING SOURCES
Proceeds from Sale of General Fixed Assets
Proceeds from the sale of fixed assets (used by governmental funds only).
Damage to City Property
Reimbursement to City for repairing willful or accidental damage to city property. Generally
these are associated with automobile accidents.
OPERATING TRANSFERS IN
Operating Transfers In
Includes monies transferred from one fund to another. Transfers are income to recipient
fund.
USE OF MONEY AND PROPERTY
Interest Earnings
Investments
Inactive City funds are pooled and invested on a continuing basis in certain types of
investments that are state approved such as time certificate of deposits, money market
accounts, local agency investment fund, and bankers' acceptances.
SCHEDULE OF
RESOURCES BY FUND
CITY OF DIAMOND BAR
ESTIMATED RESOURCES
2004-2005
GENERALFUND
Property Taxes
Other Taxes
$2,692,723
$2,680,000
$2,638,401
$2.787,000
State Subventions
4,739,852
3,405,376
4,660,000
5,076,459
4,754,400
From Other Agencies
57,865
2,831,500
2,751,211
3,123,800
Fines & Forfeitures
813,617
220,250
fi62,000
250,250
250,000
Current Svc Charges
1,466,557
1,550,480
732,774
1,445,323
717,000
Use of Money & Prop
512,493
466,700
513,754
2,142,460
Transfer -in Other Funds
1,009,617
1,219,360
1,195,080
695,200
1,291,420
14,698,100
14,290,290
14,603,252
15, 761,280
LIBRARY SERVICES FUND
Interest Revenue
1,767
4,000
1,000
Fund Balance Reserve
85 540
60,648
80,648
0
67,306 ...
84,648
81,648
0
0
COMMUNITY ORGANIZATION
SUPPORT FUND
Transfer -In General Fund
20,000
20,000
12,737
Fund Balance Reserve
2 52620,000
2,496
2.526
0
22,526
22,496
15,263
20,000
GAS TAX FUND
Gas Tax - 2105
Gas Tax - 2106
394,120
355,460
365,914
360,600
Gas Tax - 2107
237,736
523,382
210,800
219,381
212,870
Gas Tax - 2107.5
15,000
458,000
487,755
466,500
Interest Revenue
6,520
7,500
3,000
7,500
7,500
Appropriated Fund Bal
203,412
339,810
5,7003,500
339,810
1,380,171
1,374, 570
1,426,060
458,980
11509,950
PROP A TRANSIT TAX FUND
Transportation Tax
Transit Subsidy Prgrm Rev
763,039
803,130
805,897
835,400
Interest Revenue
517,930
26,717
550,000
529,330
560,000
Appropriated Fund Bal
1,095,315
30,000
1,396,233
16,200
1,396,234
15,000
2,403,001
2,779,363
2,747,661
1,380,646
2,791,046
PROP C TRANSIT TAX FUND
Transportation Tax
Interest Revenue
634,225
659,000
670,980
692,900
Appropriated Fund Bal
28 50720,000
1,197,296
1,267,613
15,000
15,000
1,860,028
1, 946,613
1,267,613
1,953,593
672,863
1,380,763
Transportation Efficency Act Fund
TEA 21 Revenue
0
Interest Revenue
0
0
760,160
Appropriated Fund Bal
0
0
0
0
0
0
760,160
0
0
0
INTEGRATED WASTE MGT FUND
AB939 Admin Fees 188,207 200,000 16,376
Used Motor Oil Block Grant 23 579 17,000
HHW - Regional Grant 18,000 16,389 18,000
25
Beverage Ctnr Recycling Grt 16,337 000
17,000 0 50,000
8
Interest Revenue
Misc Revenue
Appropriated Fund Bal
CITY OF DIAMOND BAR
ESTIMATED RESOURCES
2004-2005
73 0 8,000 10,000
446,169 548,902 548,902 557,164
684,711 828,902 769,347 852,164
TRAFFIC CONGESTION RELIEF FUND
AB2728-Trfc Congestn Rei
123,020
158,000
40,006
0
Interest Revenue
3,049
5,000
272
0
Appropriated Fund Bal
142,599
0
0
0
268,668
163,000
40,278
0
SB 821- BICYCLE & PED PATHS FUND
SB 821 -Revenue
69,000
69,000
0
69,000
0
69,000
AIR QUALITY IMP FUND
Pollution Reduc Fees
68,679
65,000
69,098
65,000
Interest Revenue
4,695
5,000
2,300
3,000
Appropriated Fund Bal
259,560
178,238
178,238
171,102
332,934
248,238
249,636
239,102
PARK & FACILITY DEVELOPMENT FUND
Appropriated Fund Bal
2,415,741
2,457,779
2,457,779
1,868,370
Developer Fees
0
0
0
0
Use of Money & Prop
42,038
40,000
30,000
40,000
2,457,779
2,497,779
2,487,779
1,908,370
CDBG FUND
Appropriated Fund Bal
(310,587)
(64,033)
(64,033)
0
CDBG Revenue
1,168,890
629,385
455,925
510,885
858,303
565,352
391,892
510,885
CITIZENS OPTION FOR PUBLIC SAFETY FUND
Intergovt Revenues
154,853
159,500
124,281
120,000
Interest Revenue
6,667
5,000
3,000
2,000
Appropriated Fund Balance
283,282
195,615
195,615
114,065
444,802
360,115
322,896
236,065
NARCOTICS ASSET FORFEITURE FUND
Use of Money & Prop
6,604
0
0
0
Fund Balance Reserve
350,385
308,582
308,582
308,582
356,989
308,582
308,582
308,582
CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND
CA Law Enf Equip Pgm
24,624
0
0
0
Interest Revenue
2,055
0
1,200
1,000
Fund Balance Reserve
118,162
84,626
84,626
85,826
144,841
84,626
85,826
86,826
LANDSCAPE DIST # 38
Benefit Assessment
268,150
265,440
265,130
265,900
Use of Money & Prop
10,098
15,000
7,000
7,000
Appropriated Fund Bal
491,010
495,244
495,244
465,450
769,258
775,684
767,374
738,350
i'
J
CITY OF DIAMOND BAR
ESTIMATED RESOURCES
2004-2005
LANDSCAPE DIST #39
Benefit Assessment
167,997
164,450
166,685
164,190
Use of Money & Prop
4,888
8,000
4,000
3,000
Appropriated Fund Bal
231,015
257,254
257,254
271,692
Developer Fees
403,900
429,704
427,939
438,882
LANDSCAPE DIST #41
240,000
201,184
0
1,283,213
Benefit Assessment
121,454
122,157
123,420
122,157
Use of Money & Prop
8,312
6,000
4,000
4,000
Appropriated Fund Bal
409,062
398,561
398,561
344,019
538,828
526,718
525,981
470,176
GRAND AVE CONST FUND
Appropriated Fund Bal
131,900
111,580
111,580
111,580
131,900
111,580
111,580
111,580
CAPITAL IMP PROJECT FUND
Intergovt Rev -State
165,000
654,882
213,796
1,026,501
MTA - County Aid
0
69,000
0
0
Donations
570
89,706
14,706
0
Developer Fees
18,101
130,000
20,124
44,122
Intergovt Rev -Federal
240,000
201,184
0
1,283,213
Intergovt Rev -Other Cities
0
140,497
0
894,566
Trans -in Other Fds
7,908,956
12,382,060
8,713,624
3,943,115
Reserve-Traf Signls
176,272
268,317
268,317
0
8,325,798
13,935,646
9,210,443
7,147,395
SELF INSURANCE FUND
Trans -in General Fund 162,064
165,000
183,752
185,000
Use of Money & Prop 24,093
40,000
20,000
0
Reserved Fund Bal 1,293,919
1,409,730
1,409,730
1,483,341
1,480,076
1,614,730
1,613,482
1,668,341
EQUIPMENT REPLACEMENT FUND
Transfer -In Other Funds 24,331
0
0
0
Use of Money & Prop 3,559
8,000
3,000
31000
Reserved Fund Bal 224,475
197,143
197,143
185,143
252,365
205,143
200,143
188,143
COMPUTED EQUIP REPLACEMENT FUND
Transfer -In Other Funds
7,000
7,000
7,000
35,500
Use of Money & Prop
0
0
50
0
Reserved Fund Bal
11,101
13,074
13,074
8,622
18,101
20,074
20,124
44,122
TOTAL RESOURCES
37,920,386
43,242,853
38,360,779
37,241,182
Less Interfund Transfers
9,131,968
13,793,420
10,112,193
5,475,035
NET CITY RESOURCES
$28,788,418
$29,449,433
$28,248,586
$31.766.147
10
SCHEDULE OF
EXPENDITURES BY FUND
CITY OF DIAMOND BAR
SCHEDULE OF EXPENDITURES BY FUND
GENERALFUND
Legislative
Administration and Support
Public Safety
Development Services
Community Services
Public Works
Transfer -Out Other Funds
SPECIAL FUNDS
Library Services Fund
Community Organization Support Fund
SPECIAL REVENUE FUNDS
Gas Tax Fund
Prop A Transit Tax Fund
Prop C Transit Tax Fund
Transportation Efficiency Act (TEA) Fd
Integrated Waste Management Fund
AB2928 Traffic Congestion Rif Fd
Air Quality Imp Fund
SB 821 Fund
Park 8 Facility Development Fund
CDBG Fund
Citizens Option for Public Safety Fund
Narcotics Asset Forfeiture Fund
CA Law Enforcement Equip Prgm Fd
Landscape District # 38
Landscape District # 39
Landscape District # 41
TOTAL SPECIAL REVENUE FUNDS
CAPITAL PROJECTS
Actual P ec#,>id. ,. ;Ewrl eit: Efareaia
913,766
1,069,245
1,134,425
65,180
1,790,031
2,026,283
2,395,980
369,697
4,350,535
4,434,106
4,580,860
146,754
1,327,598
1,324,042
2,323,570
999,528
1,726,665
2,127,404
2,694,005
566,601
1,616,983
1,694,687
2,436,360
741,673
666,016
1,245,255
1,360,760
115,505
12,391,594
13,921,022
16,925,960
3,004,938
6,659
81,648
0
(81,648)
20,030
15,263
20,000
4,737
26,689
96,911
20,000
(76,911)
1,040,361
967,080
1,385,150
418,070
1,006,768
1,367,015
1,572,370
205,355.
592,416
1,280,730
615,000
(665,730)
0
0
760,160
760,160
135,809
212,183
367,650
155,467
268,668
40,278
0
(40,278)
154,696
78,534
213,300
134,766
0
0
69,000
69,000
0
619,409
40,400
(579,009)
922,336
391,892
510,885
118,993
249,187
208,831
234,920
26,089
48,407
0
0
0
60,215
0
40,000
40,000
274,013
301,924
722,100
420,176
146,646
156,247
221,860
65,613
140,267
181,962
446,410
264,448
5,039,788
5,806,085
7,199,205
1,393,120
Grand Ave Construction Fund
20,321
0
111,580
111,580
Capital Improvement Projects Fund
8,057,481
9,210,443
7,147,395
2,063,048
TOTAL CAPITAL PROJECTS FUND
8,077,802
9,210,443
7,258,975
(1,951,468)
INTERNAL SERVICE FUNDS
Self Insurance Fund
70,346
130,141
195,000
64,859
Equipment Replacement Fund
38,862
15,000
7,063
(7,937)
Computer Replacement Fund
9,146
11,502
2,100
9,402
TOTAL INTERNAL SERVICE FUND
118,354
156,643
204,163
47,520
TOTAL CITY EXPENDITURES
$25,654,227
$29,191,104
$31,608,303
$2,417,199
13
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GENERAL FUND
BUDGET
CITY OF DIAMOND BAR
GENERAL FUND BUDGET
FY 2004-2005
21
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
Actuals
Adjusted Budget
Projected
Adopted
ESTIMATED RESOURCES
-
Property Taxes
$2,692,723
2,680,000
$2,638,401
$2,787,000
Other Taxes
State Subventions
4,739,852
4,660,000
5,076,459
4,754,400
From Other Agencies
3,405,376
57,865
2,831,500
220,250
2,751,211
3,123,800
Fines and Forfeitures
813,617
662,000
250,250
732,774
250,000
717,000
Current Services Charges
1,466,557
1,550,480
1,445,323
2,142,460
Use of Money & Property
512,493
466,700
513,754
695,200
Transfers -In Other Funds
1,009,617
1,219,360
1,195,080
1,291,420
Total Estimated Resources
$14,698,100
14,290,290
$14,603,252
$15,761,280
APPROPRIATIONS
City Council
$126,537
147,020
$142,860
$160,550
City Attorney
66,942
109,000
88,750
90,000
City Manager/City Clerk
720,287
893,873
837,635
883,875
Finance
Human Resources
304,092
354,900
351,295
416,620
Information Systems
100,753
208,039
176,800
228,940
143,700
221,990
229,540
497,220
General Government
826,290
1,126,334
1,044,883
838,400
Public Information
350,953
441,654
408,115
414,200
Law Enforcement
4,246,550
4,442,500
4,289,280
4,460,000
Volunteer Patrol
10,395
15,250
10,050
13,150
Fire
7,359
7,360
7,359
7,360
Animal Control
79,044
90,500
79,550
89,900
Emergency Preparedness
7,187
56,410
47,867
10,450
Community Dev./Planning
438,516
445,050
423,780
708,575
Building & Safety
419,932
435,990
389,618
685,200
Neighborhood Improvement
201,316
261,275
234,813
300,800
Economic Development
267,834
295,605
275,831
628,995
Community Services Admin
325,026
453,270
384,069
421,150
Diamond Bar Center - Oper.
0
0
0
600,300
Park Operations
454,710
705,695
610,292
593,560
Recreation
946,929
1,171,815
1,133,043
1,078,995
Public Works - Admin
509,881
533,662
422,438
518,350
Engineering
101,624
397,968
150,648
442,150
Road Maintenance
792,774
1,170,033
901,486
1,241,400
Landscape Maintenance
212,704
210,232
220,115
234,460
Transfer -Out Other Funds
189,064
185,000
196,489
240,500
Total Appropriations
11,914,738
14,356,136
13,015,956
15,805,700
Excess Revenues over Appropriations
$2,783,362
(65,846)
$1,587,296
($44,420)
Fund Balance Reserves @ Beg of Year
19,964,071
22,270,481
22,270,481
22,809,011
Available Resources
22,747,433
22,204,635
23,857,777
22,764,591
Other Uses of Fund Balance Reserves:
Transfer out - CIP Fund
476,952
2,393,359
1,048,766
1,120,260
Estimated Fd Bal Reserves @ 06130
22,270,481
19,811,276
22,809,011
21,644,331
21
GENERAL FUND
REVENUE
CITY OF DIAMOND BAR
GENERAL. FUND ESTIMATED REVENUE
FY 2004-2005
Property Taxes
30010
Current Secured
30020
Current Unsecured
30050
Supplemental Roll
30100
Prior Year Property Tax
30200
Misc. Property Taxes
30250
Interest Penalties & Delinquencies
Total Other Taxes
Total Property Taxes
Other Taxes
FY2003-04
Adjusted Budget
31010
Sales Tax
31011
Sales Tax Compensation Fund
31200
Transient Occupancy Tax
31210
Franchise Tax
31250
Property Transfer Tax
63,915
Total Other Taxes
Subventions - State:
31350 Motor Vehicle in Lieu
31450 Homeowners Exemption
31800 Off Highway Tax
Total Subventions -State
FY2002-03
Actuals
FY2003-04
Adjusted Budget
FY2003-04
Projected
FY 2004-05
Adopted
2,337,711
2,400,000
2,454,550
2,500,00
267,176
160,000
39,721
160,00
63,915
70,000
88,800
70,000
11,648
30,000
29,122
30,000)J
7,598
10,000
(132)
12,006
4,675
10,000
26,340
15,000
2,692,723
2,680,000
2,638,401
2,787,000
I
2,965,292
2,950,000
3,167,900
2,133,550
General Fines
32210
Municipal Cade Fines
710,85
578,680
560,000
628,564
600,000
828,242
800,000
912,531
960,000
367,638
350,000
367,464
350,000
4,
3,370,387
33,352
1,637
4,660,000 5,076,459 4,754
2,800,000 2,716,134
30,000 33,139
1,500 1,938
2,831,500 2,751,211
3,092,300
30,000
1,500
3,123,800
From Other Agencies
31816 Prop A - Safe Parks
31820 FEMA Revenue 57,865 0
31885 ERAF Revenue 0 0
31900 Intergovt Revenue - Other Cities 0 220,250 250,250 250,000
Total From Other Agencies 57,865 220,250 250,250 250,000
Fines & Forfeitures
32150
Vehicle Code Fines
32200
General Fines
32210
Municipal Cade Fines
32230
Parking Fines
32250
Vehicle Impound Fees
32270
False Alarm Fees
32350
Graffiti Restitution
Plan Check Fees
Total Fines & Forfeitures
Current Service Charges:
Building Fees:
34110
Building Permits
34120
Plumbing Permits
34130
Electrical Permits
34140
Mechanical Permits
34200
Permit Issuance Fee
34250
Inspection Fees
34300
Plan Check Fees
34310
Plan Retention Fee
34350
SMIP Fees
413,198
400,000
457,420
450,000
76,121
50,000
24,714
50,000
200
2,000
100
2,000
312,819
200,000
235,000
200,000
11,280
10,000
15,540
15,OOD
U
0
01
813,617
662,000
_
732,774
_ _
717,000
it
263,864
288,760
242,265
i
466,000
28,282
27,720
26,435
45,000[
42,955
40,740
37,625
72,000
19,118
18,480
15,004
32,000
54,902
51,000
52,498
61,000
12,653
9,660
14,687
14,000
273,452
283,790
257,526
452,000
3,782
3,500
3,626
5,100
270
3,000
29
7,000
Sub -Total 699,276
726,650
649,695
1,154,100;
24
CITY OF DIAMOND BAR
GENERAL FUND ESTIMATED REVENUE
FY 2004-2005
FY2002-03 FY2003-04 FY2003-04 FY 2004-05
Actuals Adjusted Budget Projected Adopted
Planning Fees:
34410 Environmental Fees 0
34430 Current Planning Fees 111,428 100,000 104,716 100,000
34500 Miscellaneous Planning Permits 0
Sub -Total 111,428 100,000 104,716 100,000
Engineering Fees:
34610
Engr - Plan Check Fees
30,061
40,000
27,180
50,000
34620
Engr - Permit Issuance Fee
12,282
15,000
2,987
15,000
34630
Engr - Encroachment Fees
6,951
20,000
13,799
10,000
34640
Engr- Inspections Fees
37,902
20,000
14,147
30,000
34650
Engr - Soils Review
5,000
20,000
34660
Traffic Mitigation - Engineering
10,000
4,863
100,000
34665
Industrial Waste Fees
10,430
20,000
17,214
20,000
Sub -Total
97,626
130,000
80,190
245,000
Recreation Fees:
34720
Community Activities
35,050
36,400
37,782
39,915
34730
Senior Activities
15,021
32,370
26,572
39,300
34740
Athletics
89,328
105,560
104,415
107,560
34760
Fee Programs
140,776
132,500
147,066
161,585
34780
Contract Classes
198,985
215,000
213,787
215,000
34800
Special Event Fees
79,067
72,000
81,100
80,000
Sub -Total
558,227
593,830
610,722
643,360
Total Current Service Charges
1,466,557
1,550,480
1,445,323
2,142,460
Use of Money
and Property:
36100
Investment Earnings
437,688
350,000
300,000
300,000
36600
Returned Check Charges
(4,140)
500
500
1,000
36610
Rents & Concessions
57,825
69,200
157,463
367,200
36630
Sale of Fixed Assets
2,994
0
36640
Sale of Promotional Items
422
2,000
913
1,000
36650
Sale of Printed Material
9,615
10,000
2,818
5,000
36660
Donations
293
17,000
22,049
0
36800
Property Damage Reimb
1,334
17,000
21,118
20,000
36900
Miscellaneous Revenue
9,456
1,000
5,899
1,000
Total Use of Money and Property
512,493
466,700
513,754
695,200
Transfers In -Other Funds:
39010
Transfer -in Library Fund
78,000
78,000
39111
Transfer In - Gas Tax Fund
854,588
967,080
967,080
1,105,150
39113
Transfer In - Prop C Fund
0
39118
Transfer In - AB2766
7,80D
39126
Transfer In - COPS Fund
155,029
174,280
150,000
178,470
Total Transfers In -Other Funds
1,009,617
1,219,360
1,195,080
1,291,420
GENERAL FUND TOTAL
14,698,100 14,290,290 14,603,252 15,761,280
25
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET
$15,761,280
710,850
PROPERTY TAXES
2,787,000
Current Secured (30010)
Amount Budgeted:
2,500,000
Increased Property Valuations
2,500,000
Current Unsecured (30020)
Amount Budgeted:
160,000
Historical
Amount Budgeted:
160,000
600,000
Supplemental Roll (30050)
Amount Budgeted:
600,000
70,000
Historical
70,000
Prior Year Property Tax (30100)
Amount Budgeted:
30,000
Historical
30,000
Misc. Property Taxes (30200)
Amount Budgeted:
12,000
Historical
Amount Budgeted:
12,000
350,000
Interest Penalties & Delinquencies (30250)
Amount Budgeted:
350,000
15,000
Historical
15,000
OTHER TAXES
4,754,400
Sales Tax (31010)
Amount Budgeted:
2,133,550
75 % Based on cur yr - annualized
$2,358,721
2,359,000
Less loss of major sales tx producer
(225,450)
Sales Tax Compensation Fund (31 oil)
Amount Budgeted:
710,850
25% of Sales Tax Budget - to be received
periodically from the State assuming State
backfills the revenue as promised.
710,850
Transient Occupancy Tax (31200)
Amount Budgeted:
600,000
Based on current yr - annualized less $20K
600,000
Franchise Tax (31210)
Amount Budgeted:
960,000
Based on current year revenues
960,000
Property Transfer Tax (31250)
Amount Budgeted:
350,000
Historical
350,000
SUBVENTIONS - STATE
3,123,800
Motor Vehicle in Lieu (31350)
Amount Budgeted:
3,092,300
Based on calculation method provide by
State Controller's Office.
3,500,000
Less Estimated amount of loss per League
Draft Estimates dated 05/11/04
(407,700)
26
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY04-05
Page 2
Homeowners Exemption (31450) Amount Budgeted: 30,000
Historical 30,000
Off Highway Tax (31800) Amount Budgeted: 1,500
1,500
FROM OTHER AGENCIES 250,000
FEMA Revenue (31820) Amount Budgeted: 0
ERAF Revenue (31885) Amount Budgeted: 0
Prop A Safe Parks (LA County) Amount Budgeted: 0
Sale of Prop A Transit - Other Cities (31900)
Amount Budgeted:
250,000
DP - Illuminated Street Signs
200,000
DP - SR57/60 Interchg Imp Study
50,000
FINES & FORFEITURES
717,000
Traffic Fines (32150)
Amount Budgeted:
450,000
450,000
General Fines (32200)
Amount Budgeted:
50,000
50,000
Municipal Code Fines (32210)
Amount Budgeted:
2,000
2,000
Parking Fines (32230)
Amount Budgeted:
200,000
Based on current year
200,000
Vehicle Impound Fees (32250)
Amount Budgeted:
15,000
15,000
False Alarm Fees (32270)
Amount Budgeted:
0
Graffiti Restitution (32350) Amount Budgeted: 0
OAFl
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY04-05
Page 3
CURRENT SERVICE CHARGES:
2,142,460
BUILDING FEES:
Building Permits (34110)
Amount Budgeted:
466,000
Based on Est provided by D & J Engr
466,000
Plumbing Permits (34120)
Amount Budgeted:
45,000
Based on Est provided by D & J Engr
45,000
Electrical Permits (34130)
Amount Budgeted:
72,000
Based on Est provided by D & J Engr
72,000
Mechanical Permits (34140)
Amount Budgeted:
32,000
Based on Est provided by D & J Engr
32,000
Permit Issuance Fee (34200)
Amount Budgeted:
61,Q00
Based on Est provided by D & J Engr
61,000
Inspection Fees (34250)
Amount Budgeted:
14,000
Based on Est provided by D & J Engr
14,000
Plan Check Fees (34300)
Amount Budgeted:
452,000
Based on Est provided by D & J Engr
452,000
Plan Retention Fee (34310)
Amount Budgeted:
5,100
5,100
SMIP Fees (34350)
Amount Budgeted:
7,000
7,000
PLANNING FEES:
Environmental Fees (34410)
Amount Budgeted:
0
Current Planning Fees (34430)
Amount Budgeted:
100,000
100,000
Miscellaneous Planning Permits (34500) Amount Budgeted: 0
ENGINEERING FEES:
Engr - Plan Check Fees (34610) Amount Budgeted: 50,000
Lewis, Crooked Creek Homes, TM 53670
tngr - rermit issuance Fee (34620) Amount Budgeted: 15,000
28
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY04-05
Page 4
Engr - Encroachment Fees (34630) Amount Budgeted: 10,000
Engr - Inspections Fees (34640) Amount Budgeted: 30,000
Engr - Soils Review (34650) Amount Budgeted: 20,000
Traffic Mitigation - Engineering (34660)
Amount Budgeted:
100,000
Lewis, Industry IBC, misc. projects
Industrial Waste Fees (34665)
Amount Budgeted:
20,000
RECREATION FEES
Community Activities (34720)
Amount Budgeted:
39,915
Haunted House/Fall Festival
4,300
Easter Egg Hunt
75
Adult Excursions
27,540
Winter Snowfest
8,000
Senior Activities (34730)
Amount Budgeted:
39,300
Senior Excursions
32,400
Senior Activities
6,900
Athletics (34740)
Amount Budgeted:
107,560
Youth Baseball
12,960
One Pitch Softball Tournament
400
Youth Track Meet
2,650
Youth Soccer
9,560
Youth Basketball
27,125
Adult Softball
6,225
Adult Soccer
0
Adult Volleyball
4,000
Adult Basketball
44,640
Fee Programs (34760)
Amount Budgeted:
161,585
Day Camp
75,935
Youth Excursions
3,850
Tiny Tots
81,800
Contract Classes (34780)
Amount Budgeted:
215,000
Contract Classes
215,000
Special Event Fees Amount Budgeted: 80,000
Calvary Chapel - Sheriff 80,000
29
CITY OF DIAMOND BAR
GENERAL FUND REVENUE
BUDGET DISCUSSION
FY04-05
Page 5
USE OF MONEY AND PROPERTY
Amount Budgeted:
695,200
Interest Earnings (36100)
Amount Budgeted:
1,000
300,000
Lower Interest Yields
Amount Budgeted:
300,000
5,000
6,000
I
1,000
Returned Check Charges (36600)
Amount Budgeted:
0
Property Damage Relmb (36800)
1,000
20,000
367,200
Rents & Concessions (36610)
Amount Budgeted:
Amount Budgeted:
Soda Machine Contract -- Parks
1,000
14,000
Cell Site Contract -- Peterson Park
12,900
Pay Phone Agreement -- Peterson Park
1,291,420
300
Amount Budgeted:
Facility Reservations -- Buildings and Parks
1,105,150
25,000
Community/Sr Center Rental
315,000
speed humps
0 E
Sale of Fixed Assets (36630)
Amount Budgeted:
Transfer In - Prop C Fund (39113)
Sale of Promotional Items (36640)
Amount Budgeted:
1,000
City Store
1,000
Sale of Printed Material (36650)
Amount Budgeted:
5,000
6,000
Donations (36660)
Amount Budgeted:
0
Property Damage Relmb (36800)
Amount Budgeted:
20,000
20,000
Miscellaneous Revenue (36900)
Amount Budgeted:
1,000
1,000
TRANSFERS IN -OTHER FUNDS
1,291,420
Transfer In - Gas Tax Fund (39111)
Amount Budgeted:
1,105,150
Utilities (00 1-5510-42126)
30,000
Road Maintenance (001-5554-XXXX) less
speed humps
1,075,150
Transfer In - Prop C Fund (39113)
Amount Budgeted:
0
Transfer In - COPS Fund (39126)
Amount Budgeted:
178,470
290-D Team
115,464
Sp Svcs - Bike Patrol, Schl Enf, Tr CkPts
'30,006
Law Enforcement Technician Position
33,000
Transfer In - AB 2766 (AQMD) Fund (39118) 7,800
Web Site Svcs 7,800
30
GENERAL FUND
EXPENDITURE
SUMMARY
31
w
w
CITY OF DIAMOND BAR
FY04.05
CONSOLIDATED STATEMENT OF ESTIMATED FUND BALANCE
Fund Bal Res.
Revenues
Total Resources
Transfers In (out)
Appropriations
Ending FB
General Fund
$22,809,011
$14,469,860
$37,278,871
($69,340)
$15,565,200
$21,644,331
Library Services Fund
0
0
0
0
0
0
Community Org Support Fd
0
0
0
20,000
20,000
0
Gas Tax Fund
458,980
1,050,970
1,509,950
(1,385,150)
0
124,800
Prop A - Transit Fd
1,380,646
1,410,400
2,791,046
0
1,572,370
1,218,676
Prop C - Transit Fd
672,863
707,900
1,380,763
(615,000)
0
765,763
Transportation Efficency Fd
0
760,160
760,160
(760,160)
0
0
Integrated Waste Mgt Fd
557,164
295,000
852,164
367,650
484,514
Traffic Congestion Rif Fd
0
0
0
0
0
0
Air Quality Imp Fd
171,102
68,000
239,102
(7,800)
205,500
25,802
SB 821 Fund
0
69,000
69,000
(69,000)
0
0
Park & Facility Dev Fd
1,868,370
40,000
1,908,370
(40,400)
0
1,867,970
CDBG Fund
0
510,885
510,885
(270,915)
239,970
0
COPS Fund
114,065
122,000
236,065
(178,470)
56,450
1,145
Narcotics Asset Forfeiture
308,582
0
308,582
0
0
308,582
CLEEP Fund
85,826
1,000
86,826
0
40,000
46,826
LLAD #38 Fd
465,450
272,900
738,350
(410,000)
312,100
16,250
LLAD #39 Fd
271,692
167,190
438,882
(25,800)
196,060
217,022
LLAD #41 Fd
344,019
126,157
470,176
(240,000)
206,410
23,766
Grand Ave Fund
111,580
0
111,580
(111,580)
0
0
CIP Fund
0
7,147,395
7,147,395
0
7,147,395
0
Self Insurance Fund
1,483,341
185,000
1,668,341
0
195,000
1,473,341
Equip Replacement Fd
185,143
3,000
188,143
0
7,063
181,080
Computer Replacement Fd
8,622
0
8,622
35,500
2,100
42,022
$31,296,456
$27.406.817
$58.703 273
ria 19R 1151
¢9a IIq 139u
th0 AA, on„
EXPENDITURE DETAIL
SECTION &
DEPARTMENT
35
CITY OF DIAMOND BAR
COMMUNITY ADMINISTRATION
37
CITY OF DIAMOND BAR
Department - Legislative
• City Council
• City Attorney
• City Manager/City Clerk
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
LEGISLATIVE SERVICES
FY 2004-2005
Organization #: 001-4010 through 001-4040
DEPARTMENT INCLUDES:
City Council $160,550
City Attorney 90,000
City Manager/City Clerk's Office 883,875
City Council
14,
LEGISLATIVE
City Attorney
7.9%
Total Department Expenditures - $1,134,425
41
City Mgr/City Clerk's Office
77.9%
FY2002.03
FY2003-04
FY2003-04
FY 2004-05
Actuals
Adjusted Budget
Projected
Proposed
PERSONNEL SERVICES
678,298
718,570
707,590
834,500
SUPPLIES
3,003
4,400
3,360
4,900
OPERATING EXPENDITURES
84,063
149,285
138,735
107,025
PROFESSIONAL SERVICES
147,676
277,438
219,460
185,000
CAPITAL OUTLAY
0
0
0
3,000
DEPARTMENTTOTAL
$1,134,425
$913,040
$1,149,693
$1,069,145
DEPARTMENT INCLUDES:
City Council $160,550
City Attorney 90,000
City Manager/City Clerk's Office 883,875
City Council
14,
LEGISLATIVE
City Attorney
7.9%
Total Department Expenditures - $1,134,425
41
City Mgr/City Clerk's Office
77.9%
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE: CITY COUNCIL DIVISION NO. 4090
The City Council is the legislative and policy-making body for the City of Diamond Bar.
Five council members are elected at -large for four-year, overlapping terms of office. The
Council annually elects one of its members to serve as Mayor. The Mayor presides over all
Council meetings and is the ceremonial head of the City for official functions.
As Diamond Bar's elected representatives, the City Council expresses the values of the
electorate in keeping pace with viable community needs and for establishing the quality of
municipal services in the urban environment. The Council determines service levels and
revenue obligations through the adoption of an annual budget; authorizes City contracts
and expenditures; establishes City service and operating policies; and adopts such
regulatory measures as may be necessary for the mutual protection of the community.
Council members also represent the City on various intergovernmental organizations to
achieve governmental cooperation, legislation, and programs that are consistent with the
needs of the community.
PERSONNEL
City Council Members 5.0
42
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
PERSONNEL SERVICES
40010
Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
ShortlLong Term Disability
40085
Medicare
40090
Benefit Allotment
42330
TOTALPERSONNEL
SUPPLIES
41200 Operating Supplies
TOTAL SUPPLIES
OPERATING EXPENDITURES
42110
Printing
42112
Photography
42125
Telephone
42130
Rental/Lease of Equipment
42315
Membership & Dues
42320
Publications
42325
Meetings
42330
Travel -Conferences
42335
Travel -Mileage & Auto Allow
42340
Education & Training
370
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000 Professional Services
TOTAL PROF SVCS
DIVISION TOTAL
DEPARTMENT: Legislative
DIVISION: City Council
ORGANIZATION #: 00174010
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
ActualsAdjusted
Budget
Projected
Adopted
30,115
37,400
39,000
46,300
1,990
3,900
1,950
4,100
3,497
4,750
4,950
7,000
107
370
530
400
250
300
655
600
780
950
46.500
48,000
47,000
49,500
82,864
95,270
94,210
108,550
495
1,100
700
1,500
495
1,100
700
1,500
667
200
100
0
500
0
500
3,981
3,300
3,800
2,500
276
2,600
1,500
2,600
100
300
100
300
100
0
100
4,022
3,500
2,050
1,500
19,084
'25,000
25,300
25,000
15,000
15,000
15,000
15,000
0
0
0
3,000
43,130
50,500
47,850
50,500
48
150
100
0
48
150
100
0
126,537 147,020 142,860 160,550
43
CITY OF DIAMOND BAR
CITY COUNCIL (001-4010)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $160,550
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 108,550
City Council Members ($746/mo) 5.00 CC
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 1,500
Misc Office Supplies 1,500
OPERATING EXPENDITURES
Photography (42112) Amount Budgeted: 500
Council Photos - 500
Telephone (42125) Amount Budgeted: 2,500
Cell Phones (5@ $35/mo plus minutes) 2,500
Rental/Lease of Equipment (42130)
Amount Budgeted:
2,600
Cable Modem (5 @ 43/mo)
2,600
Membership & Dues (42315)
Amount Budgeted:
300
ICSC
200
CEWAER
100
Publications (42320)
Amount Budgeted:
100
Misc
100
Meetings (42325)
Amount Budgeted:
1 500
League, Chamber, Misc
1,500
'
Travel -Conferences (42330)
Amount Budgeted:
25,000
League, CCCA, Natl League, SCAG,
25,000
Misc Sacramento trips, etc.
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 15,000
Auto Allowance - 250/mo X 5 15,000
Education & Training (42340) Amount Budgeted: 3,000
CC/CM Team Training - League 3,000
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 0
45
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE: CITY ATTORNEY DIVISION NO. 4020
The City Attorney acts as the City's legal counsel, prepares resolutions, ordinances and
agreements; and advises the City Council and staff on all legal matters relating to the
operation of the municipal government. This service is provided through a contract with the
law offices of Jenkins & Hogin, L.L.P.
Under special legal circumstances, the City may be required or choose to contract with
another firm. These services which are required in addition to the standard City Attorney
contract are also included within this division.
PERSONNEL
Total Positions 0.00
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
DEPARTMENT: Legislative
DIVISION: City Attorney
ORGANIZATION #: 001-4020
DIVISION TOTAL 66,942 109,000 88,750 90,000
47
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
Actuals
Adjusted
Projected
Adopted
PROFESSIONAL SERVICES
—Budget
44020 Prof Svcs - General Legal
55,392
60,000
74,000
65,000
44021 Prof Svcs - Special Legal
11,550
49,000
14,750
25,000
TOTAL PROF SVCS
66,942
109,000
88,750
90,000
DIVISION TOTAL 66,942 109,000 88,750 90,000
47
CITY OF DIAMOND BAR
CITY ATTORNEY (001-4020)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $90,000
PROFESSIONAL SERVICES
General Legal Svcs (40020) Amount Budgeted: 65,000
City Attorney 65,000
Special Legal Svcs (40021) Amount Budgeted: 25,000
Special Litigations 25,000
49
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE: CITY MANAGER 1 CLERK DIVISION NO. 4030
The City Manager/City Clerk's Office budget provides for continued administrative direction
to all operating divisions in compliance with the City's Municipal Code. This division is
responsible for the execution of Council policy and the enforcement of all laws and
ordinances. It is also responsible for all official documents and records of the City.
The City Manager, in concert with the City Council, establishes policy, provides leadership
and implements efficient and effective services. The City Manager is the director of all City
personnel. As such, the Manager establishes and maintains appropriate controls to ensure
that all operating departments adhere to Council and legally mandated policies and
regulations. Additionally the Manager is responsible forthe preparation and administration
of the annual budget.
The City Cleric has the statutory duty to record the official minutes of all City Council
meetings. The division maintains original resolutions and ordinances, is the responsible for
the management of all of the City records and is the custodian of the City seal. This
position also acts as the chief election officer for the City for municipal elections.
The City Clerk prepares all necessary documents for the City Council public hearings,
posts notices and copies of ordinances as required by law. The Clerk is also responsible
for the maintenance of the Municipal Code.
Administrative and clerical support to the City Council members is also provided through
the City Manager/City Clerk's office.
PERSONNEL
FULL TIME POSITIONS
City Manager
1.00
Deputy City Manager
1.00
City Clerk
1.00
Executive Assistant
2.00
Sr. Management Analyst
0.75
Office Assistant
1.50
Total Positions 7.25
50
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES,
FY 2004-2005
DEPARTMENT: Legislative
DIVISION: City Manager/Clerk
ORGANIZATION #: 001-4030
FY2002-03 FY2003-04 FY2003-04 FY 2004-05
Actuals Adjusted Budget Projected Proposed
PERSONNEL SERVICES
40010
Salaries
462,557
479,730
470,000
545,600
40020
Over -Time Wages
254
500
750
1,000
40070
City Paid Benefits
4,753
5,090
4,800
6,100
40080
Retirement
53,376
60,950
60,800
82,200
40083
Worker's Comp. Exp.
4,184
5,420
5,420
5,950
40084
Short/Long Term Disability
2,833
2,940
2,940
3,350
40085
Medicare
6,833
6,970
6,970
8,000
40090
Benefit Allotment
60,644
61,700
61,700
73,750
42315
TOTAL PERSONNEL
595,434
623,300
613,380
725,950
SUPPLIES
41200
Operating Supplies
2,396
2,900
2,400
3,000
41300
Small Tools & Equipment
112
400
260
400
TOTAL SUPPLIES
2,508
3,300
2,660
3,400
OPERATING EXPENDITURES
42110
Printing
59
0
0
42115
Advertising
4,310
7,000
4,550
9,000
42125
Telephone
1,043
1,700
1,750
1,950
42200
Equipment Maintenance
0
240
235
750
42315
Membership & Dues
1,968
3,075
2,900
3,425
42320
Publications
994
3,270
2,600
2,900
42325
Meetings
3,895
3,400
3,750
2,100
42330
Travel -Conferences
19,345
22,250
21,800
22,500
42335
Travel -Mileage & Auto Allow
8,400
9,050
8,900
8,400
42340
Education & Training
1,483
2,000
1,700
5,500
42390
Elections
162
47,000
42,800
0
TOTAL OPERATING EXP.
41,659
98,985
90,985
56,525
PROFESSIONAL SERVICES
44000
Professional Services
71,748
151,288
115,000
86,000
44030
Prof Svcs -Data Processing
8,938
17,000
15,610
9,000
TOTAL PROF SVCS
80,666
168,288
130,610
95,000
CAPITAL OUTLAY
46235
Computer Equip -Software
0
0
3,000
TOTAL CAPITAL OUTLAY
0
0
0
3,000
DIVISION TOTAL 720,287 893,873 837,635 883,875
51
CITY OF DIAMOND BAR
CITY MANAGER 1 CLERK (001-4030)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $883,875
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 725,950
City Manager
9.00 FT
Deputy City Manager
1.00 FT
City Clerk
1,00 FT
Executive Assistant
2.00 FT
Senior Management Analyst
0.75 FT
Office Assistant
1,50 FT
SUPPLIES
Operating Supplies (41200)
Amount Budgeted:
3,000
Misc Office Supplies
1,500
Includes purchase of additional minute,
1,500
resolution, ordinance books and paper
Small Tools & Equipment (41300)
Amount Budgeted:
400
Misc Small Tools
400
OPERATING EXPENDITURES
Advertising (42115)
Amount Budgeted:
9,000
Public hearing notices
9,000
(doesn't include LLADs)
1,950
Telephone (42125)
Amount Budgeted:
Cell phones
1,950
Equipment Maintenance (42200)
Amount Budgeted:
750
Misc
750
Membership & Dues (42315)
Amount Budgeted:
3,425
ICMA (2) CM/DCM
1,700
SCAN NATOA (2) DCM/CM
300
MMASC (3) DCM/SRMA/SRMA
200
SGVCMA
25
ICSC (1) CM
150
SGVACM
50
MISAC
100
CCAC, IIMC, Natl Notary Assn, Natl
Parliamentarians
900
52
CITY OF DIAMOND BAR
CITY MANAGER 1 CLERK (001-4030)
BUDGET DISCUSSION
FY04.05
Paae 2
Publications (42320)
Amount Budgeted:
Professional Services (44000) Amount Budgeted:
2,900
Cable TV Publications, CA Public Sector
2,000
500
3,000
Directory, various
20,000
Lobbying Svcs - Gonzalves $3,000/mo
36,000
City Attorney's Handbook from LOCC
12,500
400
12,500
West Code Updates
2,000
Meetings (42325)
Amount Budgeted:
2,100
Various
2,100
Travel -Conferences (42330)
Amount Budgeted:
22,500
Includes travel for City Mgr, DCM, SRMA
22,500
League, MMASC, CCCA, ICMA,ICSC, etc
League Election Conf-Monterey, CCAC
Annl Conf., City Clerk's Annl Conf
Travel -Mileage & Auto Allow (42335)
Amount Budgeted:
8,400
Misc Mileage Reimbursements
CM Auto Allowance
4,600
DCMlCClerk Auto Allowance
3,600
Education & Training (42340)
Amount Budgeted:
5,500
Misc including Tuition Reimb
2,500
CM Education Allowance
3,000
Elections (42390)
Amount Budgeted:
0
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted:
86,000
Temp Services - Vacation Exec Asst
2,000
Min Sec Svcs - WCCA, DBCF, Lanterman
3,000
Minute Secretary - City Council Minutes
20,000
Lobbying Svcs - Gonzalves $3,000/mo
36,000
Municode Supplement
12,500
Temp Svcs
12,500
Prof Svcs -Data Processing (44030) Amount Budgeted: 9,000
Maintenance agree renewals for Fortis 9,000
CAPITAL OUTLAY
Computer Equip -Software (46235) Amount Budgeted: 3,000
3,000
Misc Software needs - Insurance Tracking &
False Alarm tracking
53
CITY OF DIAMOND BAR
Department - Admin. & Support
• Finance
• Human Resources
• Information Systems
• General Government
• Public Information
55
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
Administration and Support
FY 2004-2005
Organization #: 001-4050 through 001-4095
DEPARTMENTINCLUDES.
Finance
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
497,220
Actuals
Adjusted Budget
Projected
Proposed
PERSONNEL SERVICES
$589,152
$691,050
$657,800
$719,970
SUPPLIES
39,790
58,944.00
57,375
57,200
OPERATING EXPENDITURES
575,347
893,520.00
615,998
853,310
PROFESSIONAL SERVICES
330,051
500,704.00
460,160
541,800
CONTRACT SERVICES
0
5,000.00
1,800
12,150
CAPITAL OUTLAY
137,958
179,410.00
176,850
211,550
DEPARTMENT TOTAL
$1,672,298
2,328,628.00
$2,169,983
$2,395,980
DEPARTMENTINCLUDES.
Finance
$416,620
Human Resources
229,540
Information Systems
497,220
General Government
838,400
Public Information
414,200
ADMINISTRATION AND SUPPORT
Public
1
Human Resources
9.6%
Information Systems
8%
general Governmenl
35.0%
Total De artment Expenditures - $2,395,980
57
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE: FINANCE DIVISION NO. 4050
The Finance Division provides accounting control over assets, revenues, receivables and
maintains budgetary control over all City funds. This department is responsible for the
proper receipt, custody and disbursement of all City funds.
The Finance Division processes all financial transactions of the City. Specific activities
include accounts payable, cash receipts, payroll, fixed assets, budget maintenance, audits,
financial reporting, and the refinements and maintenance of the general accounting
system.
The Finance Division is also responsible for the safety, liquidity and maximization of the
yields of the City's financial resources.
In conjunction with the payroll function, the Finance Division is responsible for the
administration of the personnel function. This includes benefit administration, personnel
review and salary adjustments.
PERSONNEL
FULL TIME POSITIONS
Finance Director
.85
Accountant li
.90
Sr. Account Clerk
2.00
Total Positions 3.75
58
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES DEPARTMENT: Admin &Support
FY 2004-2005 DIVISION: Finance
ORGANIZATION #: 001-4050
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
2,950
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
OPERATING EXPENDITURES
42110
Printing
42315
Membership & Dues
42320
Publications
42325
Meetings
42330
Travel -Conferences
42335
Travel -Mileage & Auto Allow
42340
Education & Training
300
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000 Professional Services
44010 Prof Svcs-Acctg & Auditing
44030 Prof Svcs -Data Processing
TOTAL PROF SVCS
CAPITAL OUTLAY
46200 Office Equipment
46220 Office Equip - Furniture
46230 Computer Equip - Hardware
DIVISION TOTAL
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
Actuals
Adjusted Budget
Projected
Adopted
193,155
212,950
216,000
214,750
230
500
80
300
2,264
2,950
2,400
3,050
22,415
27,050
28,200
32, 350
1,666
1, 750
1,750
1,720
1,174
1,300
1,300
1.350
2,840
3,100
3,200
3,150
32,367
35,300
35,300
36,450
256,111
284,900
288,230
293,120
777
2,150
2,000
1,800
185
350
335
200
962
2,500
2,335
2,000
2,600
2,600
1, 350
2,000
660
650
620
800
105
300
200
0
200
3,906
3,000
60
1,450
200
4,500
1,883
2,000
1,950
2,000
2,010
1,000
1,020
1,000
11,164
9,750
6,450
10,700
800
17,090
17.869
35,7
1,500
32,250
22,000
55,750
800
33,750
18.320
52,
64,500
25,000
21,000
110,500
0
0
500
0
0
300
0
1,500
1,410
0
2,000
1,410
300
303,996
354,900
351,295
416,620
59
CITY OF DIAMOND BAR
FINANCE DIVISION (001-4050)
BUDGET DISCUSSION
FY 04-05
TOTAL BUDGET $416,620
PERSONNEL_ SERVICES
Personnel (40010-40093)
Finance Director
Accountant i!
Senor Account Clerk
SUPPLIES
Amount Budgeted:
0.85 FT
0.90 FT
2.00 FT
3.75 FT
293,120
Operating Supplies (41200) Amount Budgeted:
Miscellaneous office supplies 1.800
1,800
Small Tools and Equipment (41300)
Amount Budgeted:
Miscellaneous
200
200
OPERATING EXPENDITURES
Printing (42110)
Amount Budgeted:
Printing of Forms and CAFR
2,DOD
Printing of Budget
500
Printing of Checks
700
800
Membership & Dues (42315)
Amount Budgeted:
G FOA
800
CSMFO
550
CMTA
100
150
Publications (42320)
Amount Budgeted:
FLSA Publications, GFOA Publications,
200
GASB Info
200
Meetings (42325) Amount Budgeted:
Misc - CSMFO, etc. 200
200
Travel -Conferences (42330) Amount Budgeted:
G FOA 4,500
CSMFO 1,500
Pentamation 500
2,500
60
CITY OF DIAMOND BAR
FINANCE DIVISION (001-4050)
BUDGET DISCUSSION
FY 04-05
Pane 2
Travel -Mileage & Auto Allow (42335) Amount Budgeted:
M isc
2,000
Auto Allowance - Finance Director
200
1,800
Education & Training (42340) Amount Budgeted:
PERS Update, FLSA Updates, GASB34 Trng
1,000
1,000
PROFESSIONAL_ SERVICES
Professional Services (44000) Amount Budgeted:
CAFR Info
64,500
Misc
500
Armored Car Services
1,000
GASB 34 - Infrastructure Evaluation3,000
Prof Svcs-Acctg & Auditing (44010) Amount Budgeted:
Audit Contract with Conrad and Assoc 25'000
25,000
Prof Svcs -Data Processing (44030) Amount Budgeted:
Application Maint-Pentamation 21.000
Other Maintenance - Pentamation 12'000
Incidentals 6,500
2,500
CAPITAL_ OUTLAY
Office Equipment (46200) Amount Budgeted:
0
Office Furniture (46220)
Chair Replacement - Finance Director 300
300
61
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE: HUMAN RESOURCES DIVISION NO. 4060
The Human Resources Division provides for the management of personnel services.
Primary functions include the development, modification and management of all employee
recruitment, classifications, compensation, education/training and employee relations.
Some of these functions are further enhanced and/or developed through the City's
Employee Relations Committee (ERC) which serves as an advisory board to the City
Manager on administrative matters that impact the workforce. It is the mission of the ERC
to promote a healthy work environment for the employees of the City of Diamond Bar by
creating and supporting a calendar of educational, social, and community building events
to better connect employees within the civic community and the wider community, to
nurture positive relations between all employees, and to stimulate continuous growth in the
sense of well-being of the City of Diamond Bar work force.
PERSONNEL
FULL TIME PERSONNEL
Finance Director 0.15
Senior Management Analyst 1.00
Total Positions 1.15
62
CITY OF DIAMOND
BAR
ESTIMATED EXPENDITURES
DEPARTMENT:
Admin & Support
FY 2004-2005
DIVISION:
Human Resources
ORGANIZATION #:
001-4060
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
PERSONNEL SERVICES
Actuals
Adjusted Budget
- Projected
Adopted
40010 Salaries
40020 Over -Time Wages
69,296
71,970
72,300
73,450
40070 City Paid Benefits
870
900
900
40080 Retirement
40083 Worker's Comp, Exp,
8,057
9,150
9,150
950
11,100
40084 Short/Long Term Disability
625
421
600
440
600
600
40085 Medicare
1,005
1,050
440
1,050
450
1,100
40090 Benefit Allotment
40093 Benefits Admininstration
10,618
11,040
11,040
11,400
40095 Employee Severance
326
1,000
50,000
1,000
1,000
TOTAL PERSONNEL
91,218
146,150
25,000
121,480
50,000
150,050
SUPPLIES
41200 Operating Supplies
174
200
170
41400 Promotional Supplies
2,000
1,550
0
TOTAL SUPPLIES
174
2,200
1,720
3,000
3,000
OPERATING EXPENDITURES
42110 Printing ,
300
42115 Advertising
1,578
2,000
400
300
1,500
42315 Membership & Dues
350
300
42320 Publications
259
300
570
2,790
42325 Meetings
557
2,000
350
300
1,500
42330 Travel -Conferences
3,500
3,400
2,500
42340 Education & Training
1,921
12,000
10,000
12,000
42345 Pre -Employment Screening
1,884
3,000
3,080
3,000
42346 Misc Employee Benefits
42347 Employee Recognition Prgm.
2,100
42348 Emp Computer Loan Pgm
3,000
TOTAL OPERATING EXP.
6,199
23,450
18,100
15,000
43,990
PROFESSIONAL SERVICES
44000 Professional Services
950
44021 Prof Svcs - Special Legal
2,212
5,000
2,400
29,500
TOTAL PROF SVCS
3,162
5,000
2,400
3,000
32,500
DIVISION TOTAL 100,753 176,800 143,700 229,540
63
CITY OF DIAMOND BAR
HUMAN RESOURCES DIVISION (001-4060)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $229,540
PERSONNEL SERVICES
Personnel (40010-40095)
Finance Director
Sr. Management Analyst
Misc Admin Charges related to benefits
not allocated to departments
Employee Severance Agreements
SUPPLIES
Amount Budgeted:
0.15 FT
1.00 FT
1.15 FT
150,050
Operating Supplies (41200) Amount Budgeted: 0
Miscellaneous office supplies
Promotional Items (41400) Amount Budgeted: 3,000
Employee Recognition Program -
certificates, plaques, watches, service pins,
pen sets, etc 3,000
OPERATING EXPENDITURES
Printing (4211 D) Amount Budgeted: 300
Printing of Forms - PAF, Evaluation,
Applications, etc 300
Advertising (42115) Amount Budgeted: 1,500
Employment Ads 1,500
Membership & Dues (42315) Amount Budgeted: 2 790
MMASC - Sr Mgt Analyst 50 '
CALPELRA 240
Liebert Cassidy Whitmore - Employee
Relations Consortium 2,500
Publications (42320) Amount Budgeted: 300
FLSA Publications 300
Meetings (42325) Amount Budgeted: 1,500
Quarterly Employee Breakfasts 1,000
Interview Panels 500
64
CITY OF DIAMOND BAR
HUMAN RESOURCES DIVISION (001-4060)
BUDGET DISCUSSION
FY04-05
Page 2
Travel -Conferences (42330)
Amount Budgeted:
2,500
CALPELRA Annual Conference
Ca1PERS Annual Conference
1,500
1,000
Education & Training (42340)
Amount Budgeted:
12 000
Gen Staff Training (Computer,Harrassment,
'
Team Bldg etc)
12,000
Pre-employment Screening (423 5)
Amount Budgeted:
3,000
Pre-employment Physicals & PATS
Dept. of Justice Background (Live Scan)
1,500
1,500
Misc Employee Benefits (42346)
Section 125 Benefits
2100
2,100
Employee Recognition Program (42347)
Amount Budgeted:
3,000
Employee Appreciation Luncheon
3,000
Employee Computer Loan Program (42348)
Amount Budgeted:
15,000
Employee Computer Purchase Progam
15,000
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 29,500
Update Personnel Rules & Regs 15,000
Organizational Cultural Effectiveness Progrm 14,500
Prof Svcs -Special Legal (44021) Amount Budgeted: 3,000
Labor Attorney Services 3,000
65
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE: INFORMATION SYSTEMS DIVISION NO. 4070
The Information Systems division provides ongoing technical and software support to all
the departments of the City.
The Division is also responsible for the enhancement and managing the City's
information technology activities including the evaluation, procurement, and
maintenance of computer/network systems and software.
PERSONNEL
FULL TIME PERSONNEL
MIS Technician 0.85
PART TIME PERSONNEL
Intern 1.00
Total Positions 1.85
66
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES DEPARTMENT: =&SupportFY 2004-2005 DIVISION: ORGANIZATION #
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40030
Part-time Wages
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp,
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
12,000
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
OPERATING EXPENDITURES
42125
Telephone
42205
Computer Maintenance
42315
Membership & Dues
42320
Publications
42325
Meetings
42330
Travel -Conferences
42335
Travel -Mileage & Auto Allow
42340
Education & Training
8,080
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000 Professional Services
44030 Prof Svcs -Data Processing
TOTAL PROF SVCS
CONTRACT SERVICES
45000 Contract Services
TOTAL CONTRACT SVCS.
CAPITAL OUTLAY
46220 Office Equipment -Furniture
46230 Computer Equip -Hardware
46235 Computer Equip -Software
46250 Misc Equipment
DIVISION TOTAL
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
ActualsAdjusted
t3ud et
Projected
Adopted
43,490
42,150
42,500
43,000
1,443
2,000
1,300
2,000
5,688
8,080
4,400
12,000
713
670
700
700
5,072
5,350
5,5D0
6,500
498
600
550
600
265
260
260
300
1,087
1,620
950
1,550
8,046
7,860
7,900
8,150
66,302
68,590
-64,060
74,800
112
150
210
5,000
112
150
210
1,200
6,200
271
2,276
180
853
3,580
33,204
900
34,104
200
2,000
2,200
63,000
12,000
75,000
120
1,000
1,120
66,400
620
67.020
3,500
21,220
450
100
1,200
3,000
1,200
7,000
37.670
150,000
19,800
169.800
0
67
0
9,500
0
9,500
466
101,190
65,000
64,550
500
47,200
2,285
18,000
25,030
150,800
103,941
83,000
89,580
750
199,250
208,039
228,940
221,990
497,220
67
CITY OF DIAMOND BAR
Information Systems (4070)
BUDGET DISCUSSION
FY 04-05
TOTAL BUDGET 497,220
PERSONNEL SERVICES
Personnel (40010-40093)
Amount Budgeted; 74,800
Full Time:
MIS Technician
0.85 FT
0.85 FT
Part Time
Intern
1.00 PT
SUPPLIES
Supplies (41200)
Office Supplies
Amount Bud
5,000eted:
Spare Keyboards & Mice
1,000
Cables
200
SDLT Tapes & Cleaning Tapes
750
Mixed Transfer Media
2,750
Budgeted:
300
amau Tools & Equipment (41 300) Amount Budgeted:
Departmental Tool Kit 1,200
Spare Monitors 200
1,000
OPERATING EXPENDITURES
Telephone (42125) Amount Budgeted:
Toll-free Number 3,500
Cell/Pager PDA 300
Telephone System Support 1,200
2000
mpM
CO outer aintenance (42205)
Software Maintenance: Amount Budgeted:
21,220
Anixis (UAF)
eEye (Secure IS) & (IIS)
200
GFI Languard
700
TracklT (Knowledge Base)
200
TracklT (Software Maint.)
750
Veritas (Software Maint & Sup)
600
Diskeeper Maintenance
2,000
Surf Control
1,030
Pagemaker, Illustrator, Photoshop, etc.
1,140
Misc. Software
1,000
2,500
68
CITY OF DIAMOND BAR
Information Systems (4070)
BUDGET DISCUSSION
FY 04-05
Page 2
Hardware Maintenance:
Dell Equipment 4,700
Cisco Equipment 5,950
Hewlett Packard IP Console 450
Membership and Dues (42 315)
Amount Budgeted:
MISAC
450
450
Publications (42320)
Amount Budgeted:
Misc
100
100
Meetings (42325)
MISAC - monthly meeting
Amount Budgeted:200
1,200
Travel -Conferences (42330]
Amount Budgeted:
MISAC Annual Conference
3,000
Govt Technology Conference (Sacramento)
1,500
Net World/Inter Op
1,500
Travel - Mileage & Auto Allowance (42335) Amount Budgeted:
Misc Travel costs MIS Tech 1,200
1,200
Education and Training (42340) Amount Budgeted:
Microsoft Training 7,000
HP Training 3,500
3,500
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 150,000
Engineering and other special needs 37,500
ISD Manager - Contract 112,500
Prof Svcs - data Processing (44030) Amount Budgeted:
T-1 tines - $1,000/mo 19,800
1
Web Off -Site Hosting 1,000
Web Development Costs 1.$00
Web Update Costs 4,000
2,000
69
CITY OF DIAMOND BAR
Information Systems (4070)
BUDGET DISCUSSION
FY 04-05
CONTRACT SERVICES Pa e 3
Contract Services (45000) Amount Budgeted:
Service Contract Toners & Printers 91500
Off Site Storage of Backup Tapes 5,000
4,500
CAPITAL OUTLAY
Office Furniture (46220)
Misc Furniture
Amount Budgeted:
500
500
Computer Equipment-Hardware46230
( ) Amount Budgeted:
Tape Library (HP SDLT)
47,200
Health or Safety ergonomic devises
15,000
Handheld cable tester (Fluke)
1,000
HP Replacement Servers
700
Graphics Production Workstation - Pub Info
24.000
UPS (Power Supply)
3,000
3,500
Computer Equipment-Software46235
( ) Amount Budgeted:
MS Exchange Server Lic.upg,
150,800
MS Exchange Cal's (65 x $67)
700
MS Server Lic Upgrades (5 x $995)
4,355
MS OS Cals (65 x $40)
Spyware software (65 x $19.95)
2,975
Server and Desktop Imaging software
1.00
1,3
300
Winternals System Commander (node)
250
MS Desktop Telephone Su
Support (10x $35)
MS Server Telephone Support
1,200
350
(10 x $225)
Adobe Acrobat 6.0 Std (5 users)
2'250
Orion Solarwinds Engineer (wllyr Maint.)
1'250
Disk Defragmentation (Servers)
1,350
Disk Defragmentation (65 Desktops)
1'080
Financial Management System Upgrade
2'430
Telephone Message on Hold System
125,000
1,710
Miscelllaneous Equipment (46250) Amount Budgeted:
Misc Equipment
750
750
70
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE: GENERAL GOVERNMENT DIVISION NO. 4090
This division provides funds for the operating, rental and general operation of City Hall.
Included in this are items which cannot be specifically identified as one division's
expenditure, such as utilities, duplicating, postage, etc. This division provides for the
purchase of general office furniture and equipment.
PERSONNEL
Total Positions 0.00
CITY OF DIAMOND
BAR
294,204
247,850 121,00(
i
25,762
20,000
33,480 20,000
DEPARTMENT:
Adrnin & Support
ESTIMATED EXPENDITURES
281,330 141,00
CONTRACT SERVICES
DIVISION:
General Govt
FY 2004.2405ORGANIZATION
45000 Contract Services
#:
001-4090
45010 CS -Newsletter
FY2002-03
FY2003-04
FY2003-04
FY 200405
0
Actuals
Adjusted Budget
Projected
Adopted
PERSONNEL SERVICES
-
40083 Workers Comp Exp
40086 Post Retirement Benefits
200
160
400
40093 Benefits Adm/Unemploymt
11,814
15,000
8,500
15,00(
TOTAL PERSONNEL
11,814
15,200
8,660
15,400
SUPPLIES
41200 Operating Supplies
16,355
25,000
24,260
20,00(;
41300 Small Tools & Equipment
50
550
520
50G
41400 Promotional Supplies
4,892
6,300
7,430
6,000
TOTAL SUPPLIES
21,297
31,850
32,210
26,50
OPERATING EXPENDITURES
42100 Photocopying
9,308
12,000
8,500
17,00
42110 Printing
7,083
9,000
9,313
8,00(1
42113 Engraving Svcs
1,296
2,000
1,350
2,000
42115 Advertising
2,324
42120 Postage
26,352
35,000
25,500
30,00
42121 Mailing Services
188
500
180
6
42125 Telephone
52,451
50,550
56,540
30,000
42126 Utilities
200
30
42128 Banking Charges
17,922
22,000
20,680
22,00
42129 Banking Chgs-LOC Fees
750
180,000
163,250
163,000
42130 Rental/Lease of Equipment
10,038
9,200
8,350
9,20
42140 Rental/Lease of Real Prop
252,520
262,200
261,480
274,00
42200 Equipment Maintenance
12,760
19,500
16,640
22,000
42210 Maint. of Grounds/Bldgs
5,613
4,000
2,890
4,00
42310 Fuel
2,141
4,000
2,320
4,001l
42315 Membership & Dues
27,339
31,570
26,980
29,60(}
42320 Publications
1,519
1,200
1,160
1,200
42325 Meetings
18,802
29,000
28,000
29,00
42340 Education & Training
6,500
6,430
42345 Employment Physicals
42395 Misc Expenditures
395
500
90
50
TOTAL OPERATING EXP.
448,801
678,920
639,683
645,50
PROFESSIONAL SERVICES
44000 Professional Services
216,413
294,204
247,850 121,00(
44010 Prof Svcs-Acctg & Auditing
25,762
20,000
33,480 20,000
TOTAL PROF SVCS
242,175
314,204
281,330 141,00
CONTRACT SERVICES
45000 Contract Services
45010 CS -Newsletter
0
TOTAL CONTRACT SVCS.
0
0
0
72
CITY OF DIAMOND BAR
DEPARTMENT:
Admin & Support
ESTIMATED EXPENDITURES
FY 2004-2005
DIVISION:
General Govt
ORGANIZATION #:
001-4090
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
CAPITAL OUTLAY
Actuals
Adjusted Budget
Projected
Adopted
46200 Office Equipment
855
2,250
1,900
2,500
46220 Office Equip -Furniture
6,270
2,840
1,000
5,000
46230 Computer Equip -Hardware
212
46235 Computer Equip -Software
6,152
46240 Communications Equip
3,944
81,070
900
79,200
1,500
46250 Mise Equipment
2,203
46305 Real Estate Acquisition
82,567
1,000
46310 Bldg Improvements -Civic Ctr
102,203
86,160
83,000
10,000
DIVISION TOTAL
826,290
1,126,334
1,044,883
838,400
73
CITY OF DIAMOND BAR
GENERAL GOVERNMENT (001-4090)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $838,400
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 15,400
Post Retirement Benefits 400
Unemployment Charges 15,000
SUPPLIES
Operating Supplies (41200)
Amount Budgeted:
20,000
General Supply Room Supplies
Copy Paper
Kitchen
Small Tools & Equipment (41300)
Amount Budgeted:
500
Misc
Promotional Supplies (41400)
Amount Budgeted:
6,000
'
City Pins
International Promotional Items
City Tiles
Misc Items
OPERATING EXPENDITURES
Photocopying (42100)
Amount Budgeted:
17,000
Xerox copy charges
Printing (42110)
Amount Budgeted:
8,000
Printing of stationery, envelopes, forms etc
Blueprint Reproduction
Engraving Svcs (42113)
Amount Budgeted:
2,000
Engraving of tiles, placques etc
Advertising (42115)
Amount Budgeted:
0
Postage (42120) Amount Budgeted: 30,000
City-wide postage charges including Fed -X
Mailing Services (42121) Amount Budgeted: 0
Special City wide mailings
Telephone (42125) Amount Budgeted: 30,000
City Hall Phones
Banking Charges (42128) Amount Budgeted: 22,000
Credit Card charges 15,000
Banking Fees 7,000
74
CITY OF DIAMOND BAR
GENERAL GOVERNMENT (001-4090)
BUDGET DISCUSSION
FY04-05
Page 2
Banking Charges - LOC Fees (42129)
Amount Budgeted:
163,000
$250 per Transaction - 2/mo
roots proposal)
5,000
Letter of Credit Fees
122,000
Confirming Bank Letter of Credit Fees
SCAG
36,000
Rental/Lease of Equipment (42130)
Amount Budgeted:
9,200
Postage Equipment Rental
3,000
Nextel Repeater Site
1,200
2,700
Water/Coffee Equipment
Newspapers
1,000
Beeper Rental
700
1,000
Misc
2,000
Rental/Lease of Real Prop (42140)
Amount Budgeted:
274,000
Storage Unit Rents
14,500
City Hall (21,205.00/mo)
254,500
D8 Center Lease (Principal) Payments
None due until 07/01/05
DB Center Lease (Interest) Payments
Adequate funds in lease repayment acct,
DB Center Lease (trustee fees) Payment
5,000
Equipment Maintenance (42200)
Amount Budgeted:
22,000
Pool Cars
Copier Machine Maintenance
Blueprint Machine Maintenance
Office Equipment Maintenance
Maint. of Grounds/Bldgs (42210) Amount Budgeted: 4,000
Misc City Hail Maintenance 2,000
Live Plants (Annual Cost) 2,000
Fuel (42310) Amount Budgeted: 4 000
Pool Vehicles '
Membership & Dues (42315) Amount Budgeted:
29 600
League of California Cities (includes Grass
'
roots proposal)
16,000
CCCA
LAFCO
2,00
SCAG
6
600
Chamber of Commerce
4,700
Misc
1,500
4,000
Publications (42320) Amount Budgeted:
1,200
Misc
Newspapers
500
700
75
CITY OF DIAMOND BAR
GENERAL GOVERNMENT (001-4090)
BUDGET DISCUSSION
FY04-05
Page 3
Meetings (42325) Amount Budgeted:
29,000
Supplies for City council meetings, task force mtgs
7,000
City Holiday celebration
7,000
Coffee Supplies
1,000
Delegations
1,000
Legislative Dinners
3,000
Sheriffs Otrly Meetings
3,000
Misc Meetings
7,000
Education & Training (42340) Amount Budgeted:
0
Misc Expenditures (42395)
Amount Budgeted:
500
Misc
Office Equipment (46200)
500
2,500
Misc Equipment -
PROFESSIONAL_ SERVICES
2,500
Professional Services (44000)
Amount Budgeted:
121,000
Property Tax Admin - LA County
Misc Furniture
51,000
AV Svcs - City Council Meetings
12,000
Grant Writer (moved to 001-5310)
1,500
Armored Car Svcs (moved to 001-4050)
1,500
Holiday Banner installation & removal (moved to 001-5310)
Misc Equipment (48250)
Bond Remarketing Agent Fees
18,000
Strategic Planning Pgm Facilitator
15,000
Misc
25,000
Prof Svcs-Acctg & Auditing (44010)
Amount Budgeted:
20,000
Sales Tax & Transfer Tax auditing svcs
20,000
CONTRACT SERVICES
Contract Services (45000)
Amount Budgeted:
0
CAPITAL OUTLAY
Office Equipment (46200)
Amount Budgeted:
2,500
Misc Equipment -
2,500
Office Equip -Furniture (46220)
Amount Budgeted:
5,000
Misc Furniture
5,000
Communications Equip (46240)
Amount Budgeted:
1,500
1,500
Misc Equipment (48250)
Amount Budgeted:
1,000
Misc
1,000
76
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE: PUBLIC INFORMATION SERVICES DIVISION NO. 4095
The Public Information Division provides an ongoing program of public information,
which is designed to inform and educate community residents and business owners
about the City's activities, programs, and policies. A variety of methods and materials
are utilized to disseminate information including the City's monthly Community
Newsletter, which provides current news and information; the City's web site; the local
government access cable channel; local advertising; media releases and advisories;
special publications; and community events.
The Public Information Division is also responsible for the general marketing and
promotion of the City at the local, regional and national levels, and provides assistance
in support of economic development activities. The Division is also engaged in the
facilitation of programs that recognize the efforts of individuals and organizations that
contribute to the enhancement and general well being of the community
PERSONNEL
FULL TIME PERSONNEL
Public Information Manager 1.00
Public Information Coordinator 1.00
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
PERSONNEL SERVICES
40010
Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
42130
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41400 Promotional Supplies
TOTAL SUPPLIES
OPERATING EXPENDITURES
42110
Printing
42111
Printing -Pre Press Svcs
42112
Photography
42115
Advertising
42120
Postage
42121
Mailing Services
42125
Telephone
42130
Rental/Lease of Equipment
42141
Rental/Lease - Exhibition Sp
42205
Computer Maintenance
42315
Membership & Dues
42320
Publications
42325
Meetings
42330
Travel -Conferences
42335
Travel -Mileage & Auto Allow
42340
Education & Training
42395
Misc Expenditures
19,80
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000 Professional Services
44030 Prof Svcs -Data Processing
TOTAL PROF SVCS
CONTRACT SERVICES
45000 Contract Services
45010 CS - Newsletter
TOTAL CONTRACT SVCS.
FY2002-03 FY2003 04
DEPARTMENT: Admin & Support
DIVISION: Public lnformation�
ORGANIZATION #: 001-4095
Actuals
-
Adjusted Budget
r 2003-04
Projected
FY 2004-05
Adopted
125,417
134,500
133,500
139,95
1,364
1,560
1,400
1,650
14,626
17,080
17,080
21,10r
1,116
1,100
1,330
1,15
765
820
810
900
1,818
1,950
1,950
2,05n
18,601
19,200
19,300
19,80
163,707
176,210
175,370
186, 60(.
1,588
3,500
3,300
1,W
15,657
18,744
17,600
18,000
17,245
22,244
20,900
19,50'
54,115
81,700
71,250
13,500
494
l
849
3,000
2,030
3,60(
25,220
30,000
26,900
35,500
13,549
50,300
43,100
45,40
2,200
3,650
1,090
50Q
238
200
200
500
135
60(
500
500
1,00
173
550
550
0
1,265
1,800
1,300
1,60P
40
500
170
5,25G
5,523
4,000
3,120
6,000
153
1,000
300
50�
1,210
1,000
0
1,50
574
500
0
500
105,603
179,200
150,645
115,45q
14,851 50,750 56,540 88
14,((51 50,750 56,540 88,
5,000 1,800 2,650
35,166
35,166 5,000 1,800 2,65
78
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
CAPITAL OUTLAY
46220 Office Equipment -Furniture
46230 Computer Equip -Hardware
46235 Computer Equip -Software
46250 Misc Equipment
DIVISION TOTAL
DEPARTMENT: Admin & Support
DIVISION: Public Information
ORGANIZATION #: 001-4095
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
Actuals
Adjusted Budget
Projected
Adopted
380
500
0
500
5,948
5,500
2,750
1,000
7,167
1,950
110
0
886
300
500
14,381
8,250
2,860
2,000
350,953
441,654
408,115
414,200
79
CITY OF DIAMOND BAR
PUBLIC INFORMATION DIVISION (001-4095)
BUDGET DISCUSSION
FY 04-05
TOTAL BUDGET $414,200
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted:
Public Information Manager 1.00 FT
Communications and Marketing Coordinator 1.00 FT
Total 2.00 FT
SUPPLIES
186,600
Supplies (41200) Amount Budgeted; 1 500
Color Printer Supplies 1,000 '
Misc Div Supplies 500
Promotional Supplies (41400) Amount Budgeted: 18000
r
City Store 5,000
Promotional Giveaways (trade shows, tours, prizes, etc.) 5,000
Birthday (souvenir pins, gifts) 5,000
Employee items (staff shirts, pens, notepads, etc.) 3,000
OPERATING EXPENDITURES
Printing (42110)
Amount Budgeted:
City News 8 Recreation Guide (item moved to Prof. Srvcs. account)
Special Projects: City Srvcs brochures
3,000
CAFR
1000
Holiday Cards
500
ICSC spec sheets
1,000
Annual Report
5,000
General City printing
BizCards/Stationery 2,000
13,500
Misc Printing
1,000
Photography Services (42112) Amount Budgeted: 3,600
Special projects (print; web; meetings) 1,800 '
Rec Guide cover photos (300x6) 1,800
I
80
CITY OF DIAMOND BAR
PUBLIC INFORMATION DIVISION (001-4095)
BUDGET DISCUSSION
FY 04-05
Page 2
Advertising (42915) Amount Budgeted: 35,500
Local Publications (West Coast; Windmill; 20,000
View; Weekly - AS NEEDED ONLY):
Ethnic Publications: 5,000
Regional Publications: DBC Ads 8,000
Misc 2,500
Postage (42120)
Amount Budgeted:
45,400
City News & Recreation Guide
36,000
Business Reply Mail Account Balance
3,000
Annual Permit Fees (BRM, Bulk Mail, etc)
1,000
Misc Mailings (2 citywide) -special projects
5,400
Mailing Services (42121)
Amount Budgeted:
500
City News & Recreation Guide (item moved
to Prof. Srvcs)
Misc Mailings (2 citywide) - special projects
500
Rental/Lease - Equipment (42130)
Amount Budgeted:
600
ICSC (promo equip/electrical)
200
Other Trade Show/Meetings (2)
400
Rental/Lease - Exhibition Space (42141)
Amount Budgeted:
1,000
ICSC (booth space fees)
500
Misc Events (i.e. DBC promo)
500
Membership and Dues (42315)
Amount Budgeted:
1 600
CAPIO Membership x 2
400
'
3CMA Membership x 2
750
ICSC x 2
150
Entry Fees/Awards-CAPIO, 3CMA, etc
300
Publications (42320)
Amount Budgeted:
0
Meetings (42325)
Amount Budgeted:
5,250
Local Business Related
250
City Hosted:
Public Info Team
500
DBC Vendor Fair
1,500
State -of -the -City
3,000
Travel -Conferences (42330) 6,000
3CMA Annual Conference x 2 (Denver) 3,000
CAPIO Annual Conference x 2 (Central CA) 2,000
ICSC Palm Desert x 2 1,000
81
CITY OF DIAMOND BAR
PUBLIC INFORMATION DIVISION (001.4095)
BUDGET DISCUSSION
FY 04-05
Page 3
Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 500
Conference Travel to ICSC 500
Education and Training (42340) Amount Budgeted: 1 500
Website, DBTV/Kiosk - 2 attendees 1,000
(HTML, SCALA)
Miscellaneous Expenses (42395) Amount Budgeted: 500
500
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted:
88,000
City News & Recreation Guide Production/Printing/Malling
70,000
Graphic Design Services
Video Production Services
9,500
Audio/Visual Technical Services for DBTV
5,000
Translation Services
2,500
1,000
Prof Svcs - Data Processing (44030) Amount Budgeted: 0
CONTRACT SERVICES
Contract Services (45000) Amount Budgeted: 2,650
SCALA System Maintenance 1,500
Website domain registration fees 150
Misc (i.e. emergency AN technical support) 1,000
CS - Newsletter (45010) Amount Budgeted:
0
CAPITAL OUTLAY
Office Furniture (46220) Amount Budgeted:
Misc (i.e. AN cabinetlrack/storage) 500
500
Computer Equipment -Hardware (46230) Amount Budgeted: 1,000
Professional Quality Digital Camera 1,000
Computer Equipment -Software (46235) Amount Budgeted:
0
Misc Equipment (46250)
Amount Budgeted:
82
500
500
CITY OF DIAMOND BAR
Department -Public Safety
• Law Enforcement
• Volunteer Patrol
• Fire Protection
• Animal Control
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
Public Safety
FY 2004-2005
Organization #: 001-4411 through 001-4440
DEPARTMENT INCLUDES:
Law Enforcement
Volunteer Patrol
Fire Protection
Animal Control
Emergency Preparedness
Law
PUBLIC SAFETY
Volunteer Patrol
0.3%
$4,460,000
13,150
7,360
89,900
10,450
Total Department Expenditures - $4,580,860
85
ection
r,
al Control
2.0%
Emergency Preparedness
0.2%
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
Actuals
Adjusted Budget
Projected
Adopted
PERSONNEL SERVICES
$727
$3,000
$1,500
$5,000
SUPPLIES
6,710
6,100
2,250
6,250
OPERATING EXPENDITURES
12,013
18,060
13,055
12,850
PROFESSIONAL SERVICES
0
0
0
0
CONTRACT SERVICES
4,331,085
4,537,860
4,375,159
4,556,260
CAPITAL OUTLAY
0
2,000
15,742
500
DEPARTMENT TOTAL
$4,350,535
$4,567,020
$4,407,706
$4,580,860
DEPARTMENT INCLUDES:
Law Enforcement
Volunteer Patrol
Fire Protection
Animal Control
Emergency Preparedness
Law
PUBLIC SAFETY
Volunteer Patrol
0.3%
$4,460,000
13,150
7,360
89,900
10,450
Total Department Expenditures - $4,580,860
85
ection
r,
al Control
2.0%
Emergency Preparedness
0.2%
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE: -LAW ENFORCEMENT
DIVISION NO. 4411
The City of Diamond Bar contracts with the Los Angeles County Sheriffs Department for
law enforcement services, This includes general law enforcement and traffic safety.
General law enforcement provides an assortment of officers to provide crime prevention via
around-the-clock street patrols narcotics prevention, special investigations, and the general
enforcement of laws. Additionally, the law enforcement budget incl
enforcement. udes funds for various
special events including the City Birthday Party, Concerts in the Park, and the school traffic
Traffic safety provides routine traffic patrol as a means of encouraging motorists and
pedestrians to comply with traffic laws and ordinances and, when necessary, issue
citations and/or warnings for violations. Traffic accidents are investigated and their
circumstances recorded and analyzed.
This division also includes contract services for crossing guards and the administration of
the City's parking citations. With the passage of AB408, Cities are now required to issue
and collect their own parking citations. The City is currently under contract with Judicial
Data Systems for the administration of parking citations.
The following is a breakdown of the proposed contracted sheriffs service levels:
TYPE OF SERVICE
NUMBER
General Law Units:
One -Man 56 -hour
10
One -Man No Relief
1
Traffic Law Units:
Motorcycle 40 -hour
4
Community Service Officer wlvehicle
1
Community Service Officer wo/vehicle
1
Community Relations Officer
1
Special Assignment Car (290-D)
1
Motorcycle Supervision — Sergeant
1
Narcotics Deputy (SANE)
1
Law Enforcement Technician
1
Special Investigations As Requested
Helicopter Patrol 4 hours per month
86
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
OPERATING EXPENDITURES
42125 Telephone
42200 Equipment Maintenance
42325 Meetings
42361 Criminal Apprehension Awd
TOTAL OPERATING EXP.
CONTRACT SERVICES
45401 CS -Sheriff Department
45402 CS -Sheriff /Special Evts
45405 CS -Parking Citation Admin
45410 CS -Crossing Guard Svcs
TOTAL CONTRACT SVCS.
DIVISION TOTAL
DEPARTMENT: Public Safety
DIVISION: Law Enforcement
ORGANIZATION: 001-4411
FY2002-03 FY2003-04 FY2003-04 FY 2004-05
Actuals Adjusted Budget Projected Adopted
325
895 1,000 500 500
648 1,500 530 500
1,868 2,500 1,030 1,000
3,971,402
4,190,000
4,037,000
4,230,000
159,567
130,000
142,000
110,000
23,033
20,000
18,250
19,000
90,680
100,000
91,000
100,000
4,244,682
4,440,000
4,288,250
4,459,000
4,246,550
4,442,500
4,289,280
4,460,000
CITY OF DIAMOND BAR
LAW ENFORCEMENT (001-4411)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $4,460,000
OPERATING EXPENDITURES
Equipment Maintenance (42200) Amount Budgeted: SD0
Radar Equipment, Misc 500
Meetings (42325) Amount Budgeted: 500
500
CONTRACT SERVICES
CS—Sheriff Department (45401) Amount Budgeted: 4,230,000
SHERIFF'S CONTRACT BREAKDOWN
Type of Service
Special Investigations As Requested
Helicopter Patrol 4 hours per mo
CS -Sheriff /Special Evts (45402) Amount Budgeted: 110,000
Calvary Chapel 80,000
Special Ck Points, Schl Enf 30,000
CS -Parking Citation Admin (45405) Amount Budgeted: 19,000
19,000
CS -Crossing Guard Svcs (45410) Amount Budgeted: 100,000
For a total of 16 crossing guard locations
89
FY05 Contr Law Ent
Team - Leader
Units
FY03-04
FY04-05
One -Man 56 -hour
0
10
179,190
2,609,709
0
2,628,418
One -Man No Relief
1
169,461
170,677
Motorcycle 40 -hour
4
541,273
721,902
Community Service Officer w/vehicle
1
96,962
49,271
Community Service Officer wo/vehicle
1
39,941
41,001
Community Relations Officer
1
169,461
170,677
Special Assignment Car (290-D)
1
291,084
115,464
Motorcycle Supervision - Sergeant
1
0
Law Enforcement Technician
1
157,320
Narcotics Deputy (STAR)
1
0
101,153
63,021
106,298
4,198,234
4,224,049
Special Investigations As Requested
Helicopter Patrol 4 hours per mo
CS -Sheriff /Special Evts (45402) Amount Budgeted: 110,000
Calvary Chapel 80,000
Special Ck Points, Schl Enf 30,000
CS -Parking Citation Admin (45405) Amount Budgeted: 19,000
19,000
CS -Crossing Guard Svcs (45410) Amount Budgeted: 100,000
For a total of 16 crossing guard locations
89
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2405
DIVISION TITLE: COMMUNITY VOL PATROL DIVISION NO. 4475
The Community Volunteer Patrol Program was established in FY94-95. This program is
coordinated by the Los Angeles County Sheriffs Department and provides general support
to law enforcement personnel. Diamond Bar Community Volunteer Patrol members
routinely patrol the community and are responsible for reporting any suspicious activity
and/or problems to the Sheriffs Department. In addition to their patrol activities, other
assignments performed by the Community, Volunteer Patrol includes: vacation checks;
business security checks; park security; graffiti watch; community relations and other non-
hazardous duties.
It is anticipated that the Community Volunteer Patrol will be authorized to assist in
Neighborhood Improvement activities. To accommodate this, the budget includes an
allocation for Worker's Compensation Insurance to cover these volunteers.
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
DEPARTMENT: Public Safety
DIVISION: Volunteer Patrol
ORGANIZATION #: 001-4415
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
PERSONNEL SERVICES
Actuals
Adjusted Budget
Projected
Adopted
40083 Worker's Comp, Exp.
727
3,000
TOTAL PERSONNEL
72 7
1,500
5,000
3,000
1,500
5,000
SUPPLIES
41200 Operating Supplies
4,654
41300 Small Tools & Equipment
409
2,350
1,650
2,500
TOTAL SUPPLIES
5,063
250
0
250
2,600
1,650
2,750
OPERATING EXPENDITURES
42110 Printing
42125 Telephone
356
150
150
42200 Equipment Maintenance
1,000
450
1,000
42310 Fuel
1,500
42325 Meetings
1120
2,000
1,800
TOTAL OPERATING EXP.
4,137
4,605
5,000
4,500
4,400
9,650
6,900
5,400
DIVISION TOTAL
10,395
15,250
10,050
13,150
TOTAL BUDGET
CITY OF DIAMOND BAR
VOLUNTEER PATROL (001-4415)
BUDGET DISCUSSION
FY04-05
$13,150
PERSONNEL:
Worker's Comp. Exp. (40083)
Amount Budgeted:
Required to cover volunteers
5,000
5,000
SUPPLIES
Operating Supplies (41200)
Amount Budgeted:
Includes uniforms
2,500
2,500
Small Tools & Equipment (41300)
Amount Budgeted:
250
250
OPERATING EXPENDITURES
Telephone (42125)
Cell phone
Amount Budgeted:
1 OQO
1,000
Equipment Maintenance (42200)
Amount Budgeted:
Patrol Vehicle
0
Meetings (42325) Amount Budgeted. 4,400
CCCA Bar-b-que 400
Annual Recognition Dinner 4,000
93
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE. FIRE DIVISION NO. 4421
The City is a part of the Consolidated Fire Protection District. The district provides fire and
emergency medical services. Upon incorporation, the City became responsible for fire
protection within the City boundaries, therefore the City assumed wildland fire protection.
This has required additional resources to be used by the Consolidated Fire Protection
District. It is a responsibility of the City to pay annually for these added costs.
95
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
DEPARTMENT: Public Safety
DIVISION: l=ire Protection
ORGANIZATION #: 001-4421
FY2002-03 FY2003-04 FY2003-04 FY 2004-05
Actuals Adjusted Budget Projected Adopted
CONTRACT SERVICES
45404 Contract Services -Fire Dept 7,359 7,360 7,359 7,3E
TOTAL CONTRACT SVCS. 7,359 7,360 7,359 7,360
DIVISION TOTAL 7,359 7,360 7,359 7,3e
961
CITY OF DIAMOND BAR
FIRE PROTECTION (0014421)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $7,360
CONTRACT SERVICES
Contract Services -Fire Dept (45404) Amount Budgeted: 7,360
Wildlands Fire contract
97
7,360
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE: ANIMAL CONTROL DIVISION NO. 4431
Animal Control provides for the care, protection, and control of animals that stray from their
homes or are abused by their owners. This service, currently under contract with the
Pomona Valley Humane Society, includes enforcement of leash laws and the provision of a
shelter for homeless animals.
I n addition to the services rendered by the Humane Society, the City has been called upon
to assist in the control of coyotes and skunks within the City. Additional funding has been
included to fund these activities.
98
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
DEPARTMENT: Public Safety
DIVISION: Animal Control
ORGANIZATION #: 001-4431
FY2002-03 FY2003-04 FY2003-04 FY 2004-05
Actuals Adjusted Budget Projected Adopted
CONTRACT SERVICES
45403 Contract Svcs -Animal Cntrl 65,244 71,500 71,500 74,900
45406 CS - Wild Animal Control 13,800 19,000 8,050 15,000
TOTAL CONTRACT SVCS. 79,044 90,500 79,550 89,900
DIVISION TOTAL 79,044 90,500 79,550 89,900
99
CITY OF DIAMOND BAR
ANIMAL CONTROL (0014431)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET
$89,900
CONTRACT SERVICES
CS -Animal Control (45403) Amount Budgeted: 74,900
Humane Society Contract - Based on
Contract 74,900
CS - Wild Animal Control (45406) Amount Budgeted 15,000
Coyote Control 15,000
100
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE: EMERGENCY PREP DIVISION NO. 4440
EMERGENCY PREPAREDNESS
The preservation of life and property is an inherent responsibility of local, state and federal
governments. The City of Diamond Bartherefore, has prepared a comprehensive planning
document, known as the Multihazard Functional Plan, which serves as the basis for the
City's emergency organization and emergency operations.
The primary objectives of this plan are to enhance the overall capabilities of government to
respond to emergencies. This is accomplished by incorporating the policies, principles,
concepts and procedures contained within this plan into an efficient organization capable of
responding adequately in the face of any disaster.
101
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
DEPARTMENT: Public Safety
DIVISION; Emergency Prep i
ORGANIZATION #: 001-4440
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
Actuals
Adjusted Budget
Projected
Adopted
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
OPERATING EXPENDITURES
42110
Printing
42125
Telephone
42126
Utilities
42130
Rental/Lease - Equipment
42140
Rental/Lease - Real Prop
42200
Equipment Maintenance
42315
Membership & Dues
42320
Publications
42340
Education & Training
1,50
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000 Professional Svcs
44040 Emergency Prep-Coordinatn
TOTAL PROF SVCS
CAPITAL OUTLAY
46230 Computer Equip -Hardware
46240 Communications Equipment
46250 Misc Equipment
46310 Bldg Improvements -Civic Ctr
DIVISION TOTAL
1,647
3,000
600
3,001
500
500
1,647
3,500
600
3,50(
1,978
960
1,500
1,50
273
300
200
30U
500
500
150
150
150
15�
314
500
450
54
2,825
3,000
2,825
3,000
500
50(
5,540
5,910
5,125
6,450
45,000 26,400
0 45,000 26,400
500 15,742 50Q
1,500 0
0 2,000 15,742 50
7,187 56,410 47,867 10,450
102
CITY OF DIAMOND BAR
EMERGENCY PREPAREDNESS (001-4440)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $10,450
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 3,000
Supplies for EOC & Storage Shed; ie:
replace bottled water supplies. 2,500
Sand and Bags for Fire Stations 500
Small Tools & Equipment (41300) Amount Budgeted: 500
500
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 0
Telephone (42125)
Amount Budgeted:
1,500
4 Emergency phones @ approx.$30/mo
1,500
Utilities (42126)
Amount Budgeted:
300
Eastgate Reservoir site emergency power
300
RentaULease - Equipment (42130)
Amount Budgeted:
500
Barricades) Public Works now has a
500
supply). This is for more barricades, if
needed.
Rental/Lease - Real Prop (42140)
Amount Budgeted:
150
WVWD lease of Eastgate site - $150/yr
150
Equipment Maintenance (42200) Amount Budgeted: 500
Maintenance of EOC 500
Membership & Dues (42315) Amount Budgeted: 3,000
Area D Civil Defense Annual Membership 3,000
Publications (42320) Amount Budgeted: 0
Education & Training (42340) Amount Budgeted: 500
CSTIITable Top/Field Days 500
103
CITY OF DIAMOND BAR
EMERGENCY PREPAREDNESS (0014440)
BUDGET DISCUSSION
FY04-05
Page 2
PROFESSIONAL SERVICES
Emergency Prep-Coordinatn (44040) Amount Budgeted: 0
0
CAPITAL OUTLAY
Computer Equip -Hardware (46230) Amount Budgeted: 0
Communications Equipment (46240) Amount Budgeted: 500
DBARS Miscellaneous 500
Misc Equipment (46250) Amount Budgeted: 0
Bldg Improvements -Civic Ctr (46310) Amount Budgeted: 0
0
104
CITY OF DIAMOND BAR
COMMUNITY & DEVELOPMENT
CITY OF DIAMOND BAR
Department - Development Services
• Planning
• Building and Safety
• Neighborhood
Improvement
• Economic Development
107
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
DEVELOPMENT SERVICES
FY 2004-2005
DEPARTMENT INCLUDES:
Economic Developmi
27.1%
Planning $708,575
Building and Safety 685,200
Neighborhood Improvement 300,800
Economic Development 628,995
DEVELOPMENT SERV177S]
Planning
30.5%
Neighborhood Improvement
12.9%
Total Department Expenditures - $2,323,570
109
Building and Safety
29.5%
Organization #: 001-5210 through 001-5240
FY2002.03
FY2003-04
FY2003-04
FY 2004-05
Actuals
Adjusted Budget
Projected
Adopted
PERSONNEL SERVICES
$493,665
$509,130
$505,600
$647,720
SUPPLIES
8,381
4,700
4,210
8,500
OPERATING EXPENDITURES
180,404
203,400
209,124
162,200
PROFESSIONAL SERVICES
166,667
197,500
149,640
730,450
CONTRACT SERVICES
475,282
517,990
454,698
773,200
CAPITAL OUTLAY
3,199
5,200
770
1,500
DEPARTMENT TOTAL $1,327,598
$1,437,920
$1,324,042
$2,323,570
DEPARTMENT INCLUDES:
Economic Developmi
27.1%
Planning $708,575
Building and Safety 685,200
Neighborhood Improvement 300,800
Economic Development 628,995
DEVELOPMENT SERV177S]
Planning
30.5%
Neighborhood Improvement
12.9%
Total Department Expenditures - $2,323,570
109
Building and Safety
29.5%
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE: PLANNING DIVISION NO. 5210
The Planning Division is responsible for the functions related to current and advanced
planning, building & safety, code enforcement, and economic development.
The Planning Division provides the community with long and shortterm planning in orderto
coordinate and monitor growth and development. It is charged with the development and
implementation responsibilities o f t he G eneral Plan. It prepares and administers the
zoning and subdivision ordinances and reviews development projects for compliance with
various development ordinances. The Planning Division insures that all projects receive
the required environmental review in compliance with CEQA. Further, it provides technical
support to the City Council and the various planning related committees/commissions.
The Planning Division is also responsible for the development and administration of
economic development. It updates and maintains records for the general public and
coordinates projects and programs with other governmental agencies.
PERSONNEL
FULL TIME POSITIONS
Deputy City Manager
.30
Planning Manager
.80
Associate Planner
1.00
Development Svcs Asst.
1.00
Administrative Asst.
.90
Total Positions 4.00
PART TIME POSITIONS
Intern 1.00
110
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40030
Part -Time Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
38,930
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
OPERATING EXPENDITURES
42110
Printing
42115
Advertising
42125
Telephone
42130
Rental/Lease of Equipment
42200
Equipment Maintenance
42310
Fuel
42315
Membership & Dues
42320
Publications
42325
Meetings
42330
Travel -Conferences
42335
Travel -Mileage & Auto Allow
42340
Education & Training
Planning - Projects
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000
Professional Services
44100
Commission Compensation
44210
Planning - Regional
44220
Planning - General Plan
44240
Prof Svcs - Environmental
44250
Planning - Projects
2,650
TOTAL_ PROF SVCS
CAPITAL OUTLAY
46200 Office Equipment
46220 Office Equipment -Furniture
DEPARTMENT: Development Svcs
DIVISION: Planning
ORGANIZATION #: 001-5210
FY2002-03 FY2003-04 FY2003-04 FY 2004-05
Actuals Adjusted Budget Projected Adopted
228,022
206,910
211,200
258,400
4,205
3,500
3,500
3,500
9,874
12,470
11,500
12,700
2,370
2,650
2,400
3,270
26,465
26,270
27,000
38,930
3,840
3,950
3,950
5,000
1,497
1,270
1,300
1,600
4,140
3,960
4,000
4,750
33,673
32,320
32,400
39,350
314,086
293,300
297,250
367,500
4,908 3,000 2,520 3.500
0 500
4,908 3,000 2,520 4,000
8,351
7,823
7,300
7,000
1,674
2,757
2,700
5,000
75
150
150
150
321
0
0
707
220
220
850
700
0
0
1,970
2,500
1,260
3,500
1,252
1,500
960
1,500
433
600
450
600
7,555
8,500
8,400
7,000
1,853
2,200
1,900
2,200
130
1,500
260
1,500
25,021
27,750
23,600
29,300
84,711
23,000
25,500
17,475
5.590
8,000
7,540
8,000
0
65,800
60,640
65,800
0
0
175,000
25
10,000
2,810
15,000
976
9,000
3,150
25,000
91,302
115,800
99,640
306,275
1,410
1,000
110
500
1,789
4,200
660
1,000
3,199
5,200
770
1,500
DIVISION TOTAL 438,516 445,050 423,780 708,575
111
CITY OF DIAMOND BAR
PLANNING (001-5210)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $708,575
PERSONNEL SERVICES
Personnel (40010-40093)
Full-time
Deputy City Manager
Planning Manager
Associate Planner
Administrative Assistant
Development Svcs Asst.
Amount Budgeted:
0.30 FT
0.80 FT
1.00 FT
0.90 FT
1.00 FT
3.30 FT
367,500
Part -Time
Planning Intern 1.00 PT
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 3,500
3,500
Small Tools & Equipment Amount Budgeted: 500
500
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 7,000
General Plan, Development Code, Maps, Public Information 7,000 E
Advertising (42115) Amount Budgeted: 5,000
Legal Ads - General Plan, Development Code,
Zone Change, Special Projects 5,000
Telephone (42125) Amount Budgeted: 150
DCM Palmnet Charges 150
Equipment Maintenance (42200) Amount Budgeted: 850
Microfiche Machine 850
Membership & Dues (42315) Amount Budgeted: 3,500
APA, AEP,etc 3,500
Publications (42320) Amount Budgeted:
1,500
112
1,500
CITY OF DIAMOND BAR
PLANNING (001-5210)
BUDGET DISCUSSION
FY04-05
Page 2
Meetings (42325)
Amount Budgeted:
Consultation - Neely
600
SGVCOGPD, Misc.
25,000
600
20,300
Planning - General Plan (44220)
Amount Budgeted: 175,000
General Plan Amendments
175,000
Travel -Conferences (42330)
Amount Budgeted:
7,000
APA, AEP, League PCI (Northern CA)
7,000
Travel -Mileage & Auto Allow (42335)
Amount Budgeted:
2,200
Reimbursement
Amount Budgeted:
400
500
Deputy City Manager - Auto Allowance
1,800
Education & Training (42340)
Amount Budgeted:
1,500
APA, AEP, League, UCI, UCLA
1,500
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted:
17,475
Recording Secretary - Dennis
5,000
Vacation Coverage
3,000
Videography Services
3,000
Trade Show Booth Improvements
6,475
Commission Compensation (44100)
Amount Budgeted:
8,000
Planning Commission
8,000
Planning -Regional (44210)
65,800
Consultation - Neely
20,500
Consultation - McDermott Camph
25,000
Misc Consultations
20,300
Planning - General Plan (44220)
Amount Budgeted: 175,000
General Plan Amendments
175,000
Prof Svcs - Environmental (44240)
Amount Budgeted:
15,000
On -Call Services
15,000
Planning - Projects (44250)
Amount Budgeted:
25,000
On -Call Services - LDM, Sasaki
25,000
CAPITAL OUTLAY
Office Equipment (46200)
Amount Budgeted:
500
500
Office Equipment -Furniture (46220)
Amount Budgeted:
1,000
1,000
113
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE: BUILDING AND SAFETY DIVISION NO. 5220
The Building and Safety Division is responsible for the protection of public health and
safety through the enforcement of the Building Code and other related codes. This division
provides for Building and Safety plan check, permit issuance, and inspection services.
These services are currently being provided under contract with
D & J Municipal Services Inc.
PERSONNEL
Total Positions 0.00
114
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
CONTRACT SERVICES
45000 Contract Services
TOTAL CONTRACT SVCS.
DIVISION TOTAL
DEPARTMENT: Development Svcs
DIVISION: Building & Safety
ORGANIZATION #: 001-5220
FY2002-03 FY2003-04 FY2003-04 FY 2004-05
Actuals Adjusted Budget Projected Ado ted
419,932
419,932
990
618 685,200
8 685,
419,932 435,990 389,618 685,200
115
CITY OF DIAMOND BAR
BUILDING AND SAFETY (001-5220)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $685,200
CONTRACT SERVICES
Contract Svcs - Building $ Safety (45201) Amount Budgeted: 685,200
The Building and Safety Division administers the Uniform Building Code, State and Local building
regulations and performs plan checking and construction inspection services for the City. D & J Municipal
Services has provided contract Building and Safety services to the City since 1994. The contract requires a
minimum staff of five, providing Building Official, plan check, inspection and permit issuance services.
The Contractor receives 60%of revenue collected
Anticpated revenues from development of:
- 150,000 sq. ft. Home Depot
- 25,000 retail / restaurant
- Gateway Office (Omar)
- Gateway Office tenant improvements
- 100 unit condo project (Lewis)
116
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE: NEIGHBORHOOD IMPROVEMENT DIVISION NO. 5230
The City's Neighborhood Improvement Officers work proactively to investigate Municipal
Code violations and in response to complaints filed by concerned residents, business
operators or property owners. The Diamond Bar Municipal Code is based on high
standards set by the residents and business owners to ensure an attractive and well
maintained community. It is the responsibility of the Neighborhood Improvement Officers to
make sure the community conforms to the standards set by the code.
PERSONNEL
FULL TIME POSITIONS
Deputy City Manager
Planning Manager
Neighborhood Imp Officer
Office Assistant
Total Positions
PART TIME POSITIONS
Neighborhood Imp Officer
117
.10
.20
2.00
0.50
1.00
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40030
Part -Time Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Camp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
6,00
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
OPERATING EXPENDITURES
42110
Printing
42200
Equipment Maintenance
42310
Fuel
42315
Membership & Dues
42320
Publications
42325
Meetings
42330
Travel -Conferences
42335
Travel -Mileage & Auto Allow
42340
Education & Training
6,00
TOTAL OPERATING EXP.
CONTRACT SERVICES
45213 CS -Code Enforcement
45520 CS -Graffiti Removal
TOTAL CONTRACT SVCS.
DIVISION TOTAL
DEPARTMENT:
DIVISION:
ORGANIZATION #:
Development Svc..
Neighborhood Imp
001-5230
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
Actuals
Adjusted Bud et
Projected
Adopted
3,022
160
230
230
106,807
113,690
110,000
137,20!'
6,841
6,000
3,000
6,00
0
17,510
17,500
19,106
2,040
2,450
2,570
2.700
12,458
16,760
16,760
23,55q
3,601
2,500
2,500
2,951,
574
810
800
950
1,652
1,920
1,880
2, 30
23,164
28,700
28,000
31,65
157,137
190,340
183,010
226,400
2,352 1,700 1,690 1,500
1,121 0 2.000
r3 1,700 1,690
9,3
3,000
28,350
31,350
1"3 10
118
11,235 9
23,000
35,000
58,000
61,275
11,700
29,380
41,080
234,813
1,20
4,00Q
3,000
60C
300
K
f+
25,000
300
2,700
900
5,252
4,500
4,150
2,531
3,000
3,022
160
230
230
0
452
100
26
0
0
0
961
705
7nR
9,3
3,000
28,350
31,350
1"3 10
118
11,235 9
23,000
35,000
58,000
61,275
11,700
29,380
41,080
234,813
1,20
4,00Q
3,000
60C
300
K
f+
25,000
300
CITY OF DIAMOND BAR
NEIGHBORHOOD IMPROVEMENT (5230)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $300,800
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 226,400
Full-time
Deputy City Manager
0.10
FT
Planning Manager
0.20
FT
Neighborhood Improvement Officer
2.00
FT
Office Assistant
0.50
FT
Small Tools & Equipment (41300)
2.60
FT
Part-time
Neighborhood Improvement Officer
1,00
PT
SUPPLIES
Operating Supplies (41200)
Amount Budgeted:
1,500
1,500
Small Tools & Equipment (41300)
Amount Budgeted:
2 000
2,000
OPERATING EXPENDITURES
Printing (42110)
CNTC Notices, Brochures, handouts
Amount Budgeted:
1,200
1,200
Equipment Maintenance (42200)
Amount Budgeted:
Dodge, Ford and Jeep NIO Vehicles
4,000
4,000
Fuel (42310)
NIO Vehicles (3)
Amount Budgeted:
3,000
3,000
Membership & Dues (42315)
Amount Budgeted:
SCCEO (3), CCEOA (3)
600
600
Publications (42320)
Amount Budgeted:
0
Meetings (42325) Amount Budgeted:
SCCEO, CCEAO, CALBO 300
300
119
CITY OF DIAMOND BAR
NEIGHBORHOOD IMPROVEMENT (5230)
BUDGET DISCUSSION
FY04-05
Page 2
Travel -Conferences (42330) Amount Budgeted: 600
SCCEO, CCEOA, CALBO 600
Travel -Mileage & Auto Allow (42335) Amount Budgeted:
0
Education & Training (42340) Amount Budgeted: 1,200
SCCEO, CCEOA, CALBO 1,200
CONTRACT SERVICES
Contract Svcs - Code Enforcement (45213) Amount Budgeted: 25,000
City Prosecutor, County Dist Atty, D&J, Misc. 25,000
CS - Graffiti Removal (45520) Amount Budgeted: 35,0
35,000
120
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE: ECONOMIC DEVELOPMENT DIVISION NO. 5240
The Economic Development division assists in the development and advancement of the
local business community, and in the general promotion and marketing of the City of
Diamond Bar.
Among the functions of this division is the facilitation of programs and activities that are
designed to enhance business retention and business attraction efforts, and provide
business resource assistance for existing and potential businesses.
PERSONNEL
FULL TIME PERSONNEL
Deputy City Manager .25
Administrative Assistant .10
Total Positions .35
121
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
PERSONNEL SERVICES
40010
Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp, Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
370
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
OPERATING EXPENDITURES
42110
Printing
42115
Advertising
42315
Membership & Dues
42320
Publications
42330
Travel -Conferences
42340
Education & Training
42358
Business Incentive Pgm
370
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000 Professional Services
TOTAL PROF SVCS
CONTRACT SERVICES
45000 Contract Services
DEPARTMENT; Development Svcs
DIVISION; Econ Developmeo
ORGANIZATION #: 001-5240
FY2002-03
Actuals
FY2003-04
FY2003-04
FY 2004-05
Adjusted Bud let
Projected
Adopted
17,501
19,650
19,650
41,15
229
2,034
200
2,500
170
370
339
350
2,500
350
6,20
80�
35
264
120
120
250
2,040
300
2,370
300
2,250
60�
4 451
22,442
25,490
25,340
53,82E
0
0
0
I
1,00(1
0
0
1,000
0
650
1,398
450
143,529
146.027
300
0
920
750
1,445
1,000
0,000
15
75
1,330
100
490
1,490
455
172,551
176,491
f
1,000
10,00
7,20
806
1,500
1,50[1.
100.000
122
75,365
751365
81,700
50,000
424,175
81,700
50,000
424,17
24,000
UUU 24,
24,000
24,000
DIVISION TOTAL1
267,834 295,605 275,831
628,995
122
CITY OF DIAMOND BAR
ECONOMIC DEVELOPMENT (001-5240)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $628,995
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 53 820
Full Time
Deputy City Manager 0.25 FT
Admin Assistant 0.10 FT
0.35 FT
SUPPLIES
1 500
Operating Supplies (41200)
Amount Budgeted:
1,000
1,000
1,500
OPERATING EXPENDITURES
Business Incentive Program (42358) Amount Budgeted:
Printing (42110)
Amount Budgeted:
100,000
1 000
Advertisin42115
g ( )
Amount Budgeted:
1,000
Professional Services (44000) Amount Budgeted:
10,000
Trade Publication Advertisements
Property Appraisals - Laurein
10,000
'
Economic Development Consultants
10,000
(Real Estate Advisors, A&E, Financial)
Membership & Dues (42315)
Amount Budgeted:
Kosmont
Morgan
57,700
7200
CALED, CRA, ULI, ICSC
25,000
75,000
2,200
'
SGV Economic Partnership
r, nor%
75,000
Publications (42320)
Crittenden, LA Business Journal, Misc.
Amount B
Travel -Conferences (42330) Amount Budgeted:
1 500
CALED (1), CRA (1), ICSC (1)
1,500
Education and Training
CALED (1), CRA (1), ICSC (2)
1,500
1,500
Business Incentive Program (42358) Amount Budgeted:
100,000
Estimate per Agreement
100,000
PROFESSIONAL. SERVICES
Professional Services (44000) Amount Budgeted:
424 175
Property Appraisals - Laurein
10,000
'
Economic Development Consultants
(Real Estate Advisors, A&E, Financial)
Kosmont
Morgan
57,700
Analysis of Honda, K -Mart & Glf Course Properties
25,000
75,000
Feasibility - Golf Course w/County
THCA Plan
75,000
Trade Show Booth Upgrade
175,000
6,475
123
CITY OF DIAMOND BAR
ECONOMIC DEVELOPMENT (001-5240)
BUDGET DISCUSSION
FY04-05
age 2
CONTRACT SERVICES
Contract Services (45000) Amount Budgeted: 28,000
Chamber of Commerce Contract 28,000
CITY OF DIAMOND BAR
Department -Community Services
• Community Services
Administration
• City Park Operations
Paul C. Grow Park
Heritage Park
Heritage Pk Com Center
Maple Hill Park
Pantera Park
Peterson Park
Ronald Reagan Park
Starshine Park
Summitridge Park
Sycamore Canyon Park
• Recreation
• Diamond Bar Center
125
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
COMMUNITY SERVICES
FY 2004-2005
Organization #: 001-5310 through 001-5350
DEPARTMENTINCLUDES:
Community Services
Administration
15.6%
Community Services Administration
Diamond Bar Center
Park Operations
Recreation
COMMUNITY SERVICES I
Park Operations
DB Center 22.0%
22.3%
Total Department Expenditures - $2,694,005
127
$421,150
600,300
593,560
1,078,995
..anon
40.1%
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
Actuals
Adjusted Budget
Projected
Adopted
PERSONNEL SERVICES .
$809,565
$1,009,000
$963,055
$1,266,050
SUPPLIES
60,411
51,780
54,449
74,215
OPERATING EXPENDITURES
411,196
635,520
552,270
593,950
PROFESSIONAL SERVICES
31,783
151,610
101,839
28,350
CONTRACT SERVICES
394,908
447,805
421,793
531,690
CAPITAL OUTLAY
18,802
35,065
33,998
199,750
DEPARTMENT TOTAL
$1,726,665
$2,330,780
$2,127,404
$2,694,005
DEPARTMENTINCLUDES:
Community Services
Administration
15.6%
Community Services Administration
Diamond Bar Center
Park Operations
Recreation
COMMUNITY SERVICES I
Park Operations
DB Center 22.0%
22.3%
Total Department Expenditures - $2,694,005
127
$421,150
600,300
593,560
1,078,995
..anon
40.1%
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350
The Community Services Department is responsible for the maintenance and operation of
the City's nine developed parks, four community buildings and the Skate Park. This
includes ground maintenance, facility upkeep, park improvements and capital projects.
This year's budget includes funding for a full year of operation of the new Diamond Bar
Center located in Summitridge Park. This new facility includes a senior center and a 500
seat capacity dining hall.
The Department also administers the City's community recreation program, including the
Tiny Tots program, youth and adult athletics- excursions, recreation classes, summer day
camp, teen activities, facility reservations, Senior Programs and special events.
PERSONNEL
FULL TIME POSITIONS
Deputy City Manager
1.000
Community Services Director
.970
Administrative Assistant
1.000
Office Assistant II
750
Sr. Management Analyst
1.000
Recreation Supervisor II
.330
Recreation Supervisor
1.670
Community Services Coordinator
1.870
Parks & Maint Supervisor
1.250
Maintenance Worker 11
.925
Sub — Total
10.765
PART TIME
Com Svcs Leader
1.000
Cam Svcs Leader 1
1.000
Com Svcs Leader II
8.000
Parks Maint Helper
2.000
Parks Maint Helper 11
5.000
Sub — Total
17.000
128
DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350
SEASONAL PART-TIME
Com Svcs Coordinator (day camp)
1.000
Com Svcs Leader
2.000
Com Svcs Leader 1
17.000
Com Svcs Leader it
18.000
Sub — Total
38.000
Total Positions
I29
65.765
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40030
Part -Time Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
42330
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
OPERATING EXPENDITURES
42115
Advertising
42125
Telephone
42130
Rental/Lease of Equipment
42200
Equipment Maintenance
42210
Maint. of Grounds/Bldgs
42310
Fuel
42315
Membership & Dues
42320
Publications
42325
Meetings
42330
Travel -Conferences
42335
Travel -Mileage & Auto Allow
42340
Education & Training
9,100
1,280
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000 Professional Services
44300 Special Studies
TOTAL PROF SVCS
CONTRACT SERVICES
45518 CS -Storm Damage
TOTAL CONTRACT SVCS.
CAPITAL OUTLAY
46250 Misc Equipment
DIVISION TOTAL
DEPARTMENT: Community Svcs
DIVISION: Parks Admin.
ORGANIZATION #: 001-5310
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
Actuals
Adjusted Budget
Projected
Ado ted
171,697
4,977
209,200
205,000
203,600
52,664
4,000
114,750
6,600
60,000
4,000
2,416
3,070
3, 000
75,900
3,050
20,062
4,895
26,600
26,000
30,700
1,053
9,100
1,280
7,000
7,050
6,613
12,200
1,280
8,000
1,250
8,750
31,942
296,319
37,100
41 7,300
38,140
36,550
1,920
1,800
355,020
370,850
1,963 4,000
552 1.500
2,51
5,500
4,250 4,000
1.520 1,500
5,770 5,500
36
0
0
1,426
2,500
1,123
0
2,500
2,787
5,100
3,407
3,100
1,024
450
102
450
3,720
3,000
3,512
3, D00
234
800
345
80.0
626
200
88
100
30
200
100
5,217
2,620
1,418
4,950
1,920
1,800
2,077
1,800
2,178
1,500
780
1,500
19,256
18,070
12,794
18,400
5,013
5,200
4,909
21,200
5,013
5,200
4,909
0
21,200
0
450
450
450
0
450
1,923
6,750
5,576
4,750
1,923
6,750
5,576
,�5 6
325,026
453,270
384,069
421,150
134
CITY OF DIAMOND BAR
COMMUNITY SERVICES ADMIN (001-5310)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $421,150
PERSONNEL SERVICES
Personnel (40010-40093)
Amount Budgeted: 366,850
Full Time
Deputy City Manager
0.100 FT
Community Services Director
0.485 FT
Administrative Assistant
1.000 FT
Sr. Mgt. Analyst
1.000 FT
Parks & Maint Supervisor
0.250 FT
Maintenance Wkr II
0.925 FT
3.760 FT
Intermittent Part Time
Parks Maint Helpers - 1872 hrs @ $10.89
5.000 IPT
Parks Maint Helpers - 18.5hrs @$11.54
3.000 IPT
Overtime Wages (40020) 4,000
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 4,000
Small Tools & Equipment (41300) Amount Budgeted: 1,500
OPERATING EXPENDITURES
Advertising (42115) Amount Budgeted: n
Telephone (42125) Amount Budgeted: 0
Rental/Lease of Equipment (42130) Amount Budgeted: 2 500
Water Cooler, Uniforms 2,500 '
Equipment Maintenance (42200) Amount Budgeted: 3,100
Maint. of Grounds/Bldgs (42210) Amount Budgeted:
132
450
CITY OF DIAMOND BAR
COMMUNITY SERVICES ADMIN (001-5310)
BUDGET DISCUSSION
FY04-05
Page 2
Fuel (42310) Amount Budgeted:
3,000
Membership & Dues (42315) Amount Budgeted:
800
Publications (42 320) Amount Budgeted:
200
Meetings (42325) Amount Budgeted:
100
Travel -Conferences (42330) Amount Budgeted:
CPRS Conf in Sacramento - Commissioners
4'950
& Admin Staff (March 2004)
Registration for 2 staff/5 commissioners
Air Fare -- 7 @ $200
1,fi10
Institutes -- 7 @ $100
1,400
Per Diem -- 7 @ 4 days
700
Parking
1,180
60
Travel -Mileage & Auto Allow (42335) Amount Budgeted:
1,800
Community Svcs Director - Auto Allowance
1,800
Education & Training (42340) Amount Budgeted:
1,500
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted:
Minute Secretary
21,200
Grant Writer
2,200
Holiday Banner Installation & Removal
15,000
4,000
Special Studies (44300) Amount Budgeted:
0
CONTRACT SERVICES
CS -Storm Damage (45518) Amount Budgeted:
450
CAPITAL OUTLAY
Misc Equipment (46250)
Budgeted:
400 new American flags and 150 brackets
4,750
for bl ds�nt
4,750
133
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
PERSONNEL SERVICES
40010
Salaries
40020
Over -Time Wages
40030
Part -Time Salaries
40070
City Paid Benefits
40080
Retirement
40083
Worker's Comp. Exp.
40084
Short/Long Term Disability
40085
Medicare
40090
Benefit Allotment
TOTAL PERSONNEL
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
OPERATING EXPENDITURES
42110
Printing
42115
Advertising
42125
Telephone
42126
Utilities
42130
Rental/Lease of Equipment
42210
Maint. of Grounds/Bldgs
42325
Meetings
42330
Travel - Conferences
42335
Travel -Mileage & Auto Allow
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000 Professional Services
TOTAL PROF SVCS
CONTRACT SERVICES
45300 CS -Community Svcs
TOTAL CONTRACT SVCS.
CAPITAL OUTLAY
46250 Misc Equipment
46410 Capital Improvements
DIVISION TOTAL
i
DEPARTMENT: Community Svcs
DIVISION: D -Bar Center
ORGANIZATION #: 001-5333
FY2002-03 FY2003-04 FY2003-04 FY 2004-05
Actuals Adjusted Budget Proiected AA -4--i
173,15
1,45
11,200
9,15
12,850
0 0 277
18
0 0 18,
I
I
0
0
1,20
104,30
1,000
15,00
0
0 0 0 121,50
0
0
0 c
82,900
0 82, 900
i
f
0
100,000
0 0 100,000
0 0 0 600,300
134
CITY OF DIAMOND BAR
DIAMOND BAR CENTER (001-5333)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $600,300
PERSONNEL SERVICES
Personnel (40010.40093)
Full Time
Parks and Maintenance Supervisor
Part Time
Com Svcs Leader 1 (30 hrs/wk)
Parks Maint Helper II (19.5hrs/wk)
Parks Maint Helper (19.5 hrs/wk)
Com Svcs Leader II (19.5 hrs/wk)
Com Svcs Leader 1 (19.5 hrs/wk)
Amount Budgeted: $277,400
1.00 FT
1.00 PT
5.00 PT
2.00 PT
1.00 PT
5.00 PT
14.00 PT
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 18,500
Rest Room Supplies 15,000
Cleaning Supplies 3,500
Small Tools and Equipment (41300) Amount Budgeted: 0
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 0
Rental Information Brochures
Advertising (42115)
Promotional Advertisements
Amount Budgeted:
Telephone (42125) Amount Budgeted: 1,200
Pay Telephone 1,200
Utilities (42126) Amount Budgeted: 104,300
Gas 7,600
Water 40,000
Edison 56,700
Rental/Lease of Equipment (42130) Amount Budgeted: 1,000
Scissors Lift -- As Needed 1,000
Maint. of Grounds/Bldgs (42210) Amount Budgeted: 15,000
Irrigation Repairs 7,500
Replacement Planting Materials 7,500
135
CITY OF DIAMOND BAR
DIAMOND BAR CENTER (001-5333)
BUDGET DISCUSSION
FY04-05
Page 2
Meetings (42325) Amount Budgeted: 0
Travel - Conferences (42330) Amount Budgeted:
Travel - Mileage & Auto Allow (42335) Amount Budgeted: 0
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 0
CONTRACT SERVICES
CS -Community Svcs (45300) Amount Budgeted:
82,900
Janitorial Service @ 7 days/week
25,500
High Cleaning @ 12 times/year
3,000
Window Cleaning @ 4 timeslyear
4,000
Carpet Cleaning
8,400
Landscape Maintenance
30,000
HVAC Inspection & Maintenance
7,000
Water Element Chemical Treatment & Maintenance
5,000
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted: 0
As Needed
Capital Improvements (46410) Amount Budgeted: 100,000
Possible Improvements Could Include: 100,000
Electronic Gate
Wrought Iron Fencing
Guard Rails along Entry Roadway
Retaining Walls
136
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
SUPPLIES
41200 Operating Supplies
41300 Small Tools & Equipment
TOTAL SUPPLIES
OPERATING EXPENDITURES
42115
Advertising
42125
Telephone
42126
Utilities
42130
Rental/Lease of Equipment
42210
Maint. of Grounds/Bldgs
3,500
TOTAL OPERATING EXP.
PROFESSIONAL SERVICES
44000 Professional Services
TOTAL PROF SVCS
CONTRACT SERVICES
45300 CS -Community Svcs
TOTAL CONTRACT SVCS.
CAPITAL OUTLAY
46250 Misc Equipment
46410 Capita) Improvements
DIVISION TOTAL
F
RTMENT: Community Svcs
ON: Park Operations
NIZATION #: 001 -5 -Un
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
Actuals
Adjusted Budget
Pro'ected
Ada ted
402
3,500
1,287
3,500
402
3,500
1,287
3,500
5,373
150,876
6,200
252,485
3,809
6,200
540
3,800
213,050
207,760
112,500
170,485
1,350
165,800
3,800
91,300
269,289
432,970
384,009
309,060
16,989
42,730
-42,730
14,160
0
16,989
14,160
0
165,220
165,220
204,995
204,995 189,000 196,000
2,810
21,500
21,836
60,000
2,810
21,500
21,836
25,000
85,000
454,710
705,695
610,292
593,560
137
CfTY OF DIAMOND BAR
PARK OPERATIONS SUMMARY (001-5340)
BUDGET DISCUSSION
FY04-05
I V 1 AL 13UAJUt 1 $593,560
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 3,500
Heritage Community Ctr 3,500
Small Tools & Equipment (41300) 0
OPERATING EXPENDITURES
Telephone (42125)
Amount Budgeted: 6,200
Heritage Park
800
Heritage Community Ctr
800
Maplehill Pk
1,200
Reagan Pk
1,200
Sycamore Cyn
2,200
Utilities (42126)
Amount Budgeted: 207,760
Paul Grow Park
11,000
Heritage Park
15,800
Heritage Community Ctr
16,900
Lorbeer Lights
7,000
Maplehill Pk
14,700
Pantera Pk
48,300
Peterson Pk
38,800
Reagan Pk
23,500
Starshine Pk
9,700
Summitridge
28,560
Sycamore Cyn
18,560
Utility Savings
(23,000)
Rental/Lease of Equipment (42130)
Amount Budgeted: 3,800
Lorbeer Ball Field Lights
3,800
Portable Restrooms
Maint. of Grounds/Bldgs (42210) Amount Budgeted: 91,300
Paul Grow Park
Misc maintenance 2,000
Heritage Park
Misc maintenance 4,000
138
CITY OF DIAMOND BAR
PARK OPERATIONS SUMMARY (001-5340)
BUDGET DISCUSSION
FY04-05
Page 2
Heritage Community Ctr
Building maintenance contract
7,100
Misc maintenance
Maplehill Pk
4,500
Re -Roof Restroom Building
10,000
Misc maintenance
4,000
Pantera Pk
Building Maintenance Contract
3,300
Misc maintenance
6,000
Peterson Pk
Re -plant Slope along Golden Springs
10,000
Install additional bollards
3,000
Misc maintenance
4,000
Reagan Pk
Misc maintenance
2,500
Starshine Pk
Misc maintenance
1,000
Summitridge
Misc maintenance
8,500
Sycamore Cyn
20,206—
Sump Pump Maintenance
Building maintenance contract
1,200
Misc maintenance
Weed Removal/Fire Breaks
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 0
CONTRACT SERVICES
CS -Community Svcs (45300) Amount Budgeted: 196,000
Landscape Maintenance Contract
Paul Grow Park
Heritage Park
Maplehill Pk
Pantera Pk
Peterson Pk
Reagan Pk
Starshine Pk
Summitridge
Sycamore Cyn
139
CITY OF DIAMOND BAR
PARK OPERATIONS SUMMARY (001-5340)
BUDGET DISCUSSION
FY04-05
Page 3
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted:
60 000
Heritage Community Ctr
'
Replace Carpet
Pantera Park
10,000
Replace Carpet
10,000
Peterson Park
Replace Bleachers 4 sets
40,000
Capital Improvements (46410) Amount Budgeted:
25,000
Replace Pre-school Age Play Equipment at Maple Hill Park
25,000
140
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
DEPARTMENT:
Community Svcs
FY 2004-2005
DIVISION:
Recreation
ORGANIZATION #:
001-5350
FY2002-03
FY2003.04
FY2003-04
FY 2004-05
PERSONNEL SERVICES
Actuals
Ad usted Bud et
Pro acted
Adopted
40010 Salaries
40020 Over -Time Wages
232,321
256,300
270,000
40030 Part -Time Salaries
11,639280,300
142,186
9,500
14,000
9,150
40070 City Paid Benefits
4,829
178,650
6,960
175,000
170,000
40080 Retirement
33,080
40,210
5,500
43,000
40083 Worker's Comp. Exp.
8,430
10,860
56,2501,250
40084 Short/Long Term Disability
1,720
1
10,860
11,100
40085 Medicare
11,395
13,64640
1,950
2,100
40090 Benefit Allotment
67,646
,0
73,650
14,000
1 3,400
TOTAL PERSONNEL
513,246
591,700
73,725
608,035
74,250
617,800
SUPPLIES
41200 Operating Supplies
57,494
42,780
47,392
41300 Small Tools & Equipment
0
46,715
TOTAL SUPPLIES
57,4940
42,780
47,392
46,715
OPERATING EXPENDITURES
42110 Printing
42112 Photography
8,729
5,570
8,725
8,480
42115 Advertising
217
395
350
50
42120 Postage Charges
306
3,500
347
2,000
42121 Mailing Services
1,310
250
42130 Equipment Rental
1,690
8,280
1,320
0
42140 Rental/Lease of Beal Pro P
52,202
95,200
3,622
9,480
42315 Membership & Dues
2,230
1,480
85,000
64,530
42325 Meetings
866
1,020
1,325
1,480
42330 Travel - Conferences
6,991
2,550
1,595
1,020
42335 Travel -Mileage & Auto Allow
34
500
1,790
3,035
42340 Education & Training
2,209
1,720
340
500
42353 City Birthday Party
30,509
40,000
2,087
2,640
42410 Admissions -Youth Activities
16,273
23,000
28,345
32,000
TOTAL OPERATING EXP.
122,651
184,480
18,971
155,467
21,525
14444,,990990
PROFESSIONAL SERVICES
44000 Professional Services
6,271
146,530
79,750
44100 Commission Compensation
3,510
3,150
4,000
44300 Special Studies
3,020
3,150
TOTAL PROF SVCS9,781
103,680
82, 770
0
7,150
CONTRACT SERVICES
45300 CS -Community Svcs
45305 CS -Concerts in the Park
181,621
181,370
173,000
190,870
45310 CS -Excursions
14,239
33,828
14,080
17,638
14,080
TOTAL CONTRACT SVCS.
229,688
46,910
242,360
42,155
47,390
232,793
252,340
CAPITAL OUTLAY
46250 Misc Equipment
14,069
6,815
6,586
14,069
6,815
6,586
1o,0oa
10,000
DIVISION TOTAL
946,929
1,171,815
1,133,043
1,078,995
141
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $1,078,995
PERSONNEL SERVICES
Personnel (40010-40093)
Full Time
Community Svcs Director
Recreation Supervisor
Recreation Supervisor II
Office Assistant it
Rec Specialist
CS Coordinator (Seniors)
CS Coordinator
Regular Part -Time
CS Leader i (20 hrs)
CS Leader II (30 hrs)
Seasonal Part -Time
CS Coord.-day camp (856 hrs @ D -Step)
CS Leader I -Tiny Tots (19.5 hr/wk) (C -Step)
CS Workers (640 hrs @ C -Step)
CS Leader 1 (2,210 hrs @ C -Step)
CS Leader II (5,396 hrs @ C -Step)
CS - Leader (Seasonal -- 880 hrs @ C -Step)
Overtime Wages (40020)
Haunted House
4th of July Event
16th Birthday Party
Adult Excursions
Winter Snow l=est
Youth Track Meet
SUPPLIES
Amount Budgeted:
0.485 FT
1.670
FT
0.330
FT
0.750
FT
0.330
FT
0.200
FT
1.670
FT
5.435
FT
1.00 RPT
2.00 RPT
3.00 RPT
1.00 SPT
1.00 SPT
3.00 SPT
16.00 SPT
18.00 SPT
2.00 SPT
41.00 SPT
Amount Budgeted:
900
750
2,540
3,530
1,000
430
608,650
9,150
Operating Supplies (41200)
Amount Budgeted: 46,715
Haunted House
Easter Egg Hunt
3,000
Track Meet
2,285
Youth Soccer
900
Youth Basketball
2,035
Adult Softball
6,182
Adult Volleyball
1,902
Adult Basketball
240
2,915
142
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY04-05
Pa e 2
Day Camp
4,100
Adult Excursions
Fourth of July
Volunteen Program -T-Shirts
750
Seniors
450
Tiny Tots
4,040
Staff one -pitch softball tourney
7,200
Pepsi Pitch, Hit and Run Event
446
Youth Baseball
100
Winter Snow Fest
5,520
Concerts in the Park
2,370
Veterans Recognition
330
Arbor Day Celebration
600
Fourth of July
500
1,600
850
Small Tools & Equipment (41300)
Amount Budgeted: 0
OPERATING EXPENDITURES
Printing (42110)
Concerts in the Park
Day Camp
Table Tennis
Winter Snowfest
Youth Basketball
Youth Baseball
Youth Soccer
Youth Track & Field
Easter Egg Hunt
Haunted House & Fall Fun Festival
Tiny Tots
Arbor Day Celebration
Veterans Recognition
Pepsi Pitch, Hit & Run
Fourth of July
Amount Budgeted:
2,000
600
200
250
450
450
450
450
450
450
450
250
330
500
1,200
8,480
Photography (42112)
Amount Budgeted:
50
Fourth of July
50
Postage Charges (42120)
Amount Budgeted:
250
Business Reply Account
250
Mailing Services (42121)
Amount Budgeted:
0
Equipment Rental (42130)
Amount Budgeted:
9 480
Day Camp -- Water Cooler
'
400
Summer Concerts -- Hot/Cold Sink
2,280
Winter Snowfest
1,600
143
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY04-05
Paste 3
Fireworks Show
5,200
Sound System
800
Restrooms/Sinks
1,800
Traffic Control Equipment
1,000
Security Lighting -- 2 Light Towers
850
Balloons/Decorations
500
Stage Lights
250
Rental/Lease of Real Prop (42140)
Amount Budgeted:
64,530
Track Meet
1,840
Youth Soccer
4,040
Youth Basketball
6,960
Adult Volleyball
2,400
Adult Basketball
25,080
Contract Classes
18,000
Sycamore Canyon Park Portable Bldg.
6,000
Winter Snow Fest
210
Membership & Dues (42395)
Amount Budgeted:
1,480
C.P.R.S. Membership (5 Staff)
750
Lern (2 staff)
550
Women in Leisure Services (2 staff)
60
S.C.M.A.F. Membership (4 Staff)
120
Meetings (42325)
Amount Budgeted:
1,020
C.P.R.S. Seminars
250
S.C.M.A.F. Sports Institute (4 staff)
160
District XIII Meetings
580
Concert Share Meeting
30
Travel - Conferences (42330)
Amount Budgeted:
3,035
C.P.R.S. Conference - Sacramento -- 2005
Air Fare for 5 staff
800
Conference Registration 5 staff @ 230
1,150
Conference Institutes 5 staff @ 100
500
Per Diem for 5 staff/4 days
1,050
Car Rental for 4 days
275
Parking -- 1 vehicle/4 days @ $15
60
Travel -Mileage & Auto Allow (42335)
Amount Budgeted:
500
Staff Mileage
500
Education & Training (42340)
Amount Budgeted:
2,640
Day Camp
540
Contract Classes
1,160
Tiny Tots
540
Employee Class Reimbursement
400
144�
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY04-05
Pa e 4
City Birthday Party (42353)
Day Camp - Excursions
Youth Excursions
Volunteens
Amount Budgeted: 32,000
Amount Budgeted: 21,525
19,000
2,000
525
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted:
Temp Svcs - Vacation Coverage 4,000
4,000
Commissioner Compensation (441 00) Amount Budgeted:
5 Comm. @ S45/mtg @ 14 mtgs/year 3,150
3,150
Special Studies (44300) Amount Budgeted:
0
CONTRACT SERVICES
CS -Community Svcs (45300)
Amount Budgeted:
Class Instructors
190,870
Adult Officials
118,000
Adult Softball
Adult Basketball
2,430
Track Starter/SGVMAA Meet Entry Fee
28'095
Tiny Tots
650
Volunteens
400
Staff One -Pitch Softball Tourney
2,000
Winter Snow Fest - 2004
320
65 tons of snow
10,900
Sound System
9500
Insurance
400
Event Security
400
Professional Photography
150
Senior Program
250
Haunted House/Fall Fun Festival - Insurance
6'900
Easter Egg Hunt Liability Insurance
925
Fireworks Show -- 2004
400
Fireworks
17,000
Entertainment
11,000
Professional Photography
4,500
Insurance
250
Veterans Recognition - Entertainment/Caterer
1,250
2,850
145
CITY OF DIAMOND BAR
RECREATION SVCS (001-5350)
BUDGET DISCUSSION
FY04-05
Page 5
Concerts in the Park (45305)
14,080
Bands -- 6 Concerts
5,950
Sound System
3,150
Concessionaire Reimbursements
480
Advertising
1,500
Banners
3,000
CS -Excursions (45310)
Amount Budgeted: 47,390
Adult Excursions
17,000
Tiny Tots
480
Senior Excursions
29,910
CAPITAL OUTLAY
Misc Equipment (46250)
Amount Budgeted: 10,000
Canopies -- 20
10,000
CITY OF DIAMOND BAR
Department - Public Works
• Public Works
Administration
• Engineering
• Road Maintenance
• Landscape Maintenance
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES SUMMARY
PUBLIC WORKS
FY 2004-2005
Organization #: 001-5510 through 001-5558
DEPARTMENT INCLUDES:
PW Administration
Engineering
Road Maintenance
Landscape Maintenance
Landscape Maintenance
9.6%
PUBLIC WORKS
PW Administration
21.3% Engineering
1A 1u/_
Road Maintenance
51.0%
Total
Department Expenditures - $2,436,360
149
$518,350
442,150
1,241,400
234,460
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
Actuals
Adjusted Budget
Projected
Adopted
PERSONNEL SERVICES
$410,869
$425,394
$440,559
$442,500
SUPPLIES
29,300
28,500
21,240
30,500
OPERATING EXPENDITURES
39,498
55,200
33,581
59,400
PROFESSIONAL SERVICES
147,852
166,447
115,200
182,000
CONTRACT SERVICES
986,971
1,624,354
1,076,315
1,719,460
CAPITAL OUTLAY
2,493
12,000
7,792
2,500
DEPARTMENT TOTAL
$1,616,983
$2,311,895
$1,694,687
$2,436,360
DEPARTMENT INCLUDES:
PW Administration
Engineering
Road Maintenance
Landscape Maintenance
Landscape Maintenance
9.6%
PUBLIC WORKS
PW Administration
21.3% Engineering
1A 1u/_
Road Maintenance
51.0%
Total
Department Expenditures - $2,436,360
149
$518,350
442,150
1,241,400
234,460
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DEPARTMENT TITLE; PUBLIC WORKS/ENGINEERING DEPT NO. 5510-5558
The Public Works Department provides information on General Engineering matters
relating to City streets, public right-of-ways, City's Capital projects, utilities, traffic related
issues, etc. to the general public, contractors, developers, utility companies, and other
public agencies. It coordinates City projects and plans with other governmental agencies
to ensure that the City's concerns are addressed (i.e. SCAG, LACTC, CalTrans, County of
Los Angeles)
This department manages and enforces the City's requirements for subdivisions, lot
development, utilities, vehicle/pedestrian traffic, and the use of public right-of-way. All
plans and projects for proposed development are reviewed and any required reports are
prepared for the Planning Commission, Traffic and Transportation Commission, and the
City Council
The department is responsible for the City's traffic and transportation activities, grant
administration, and the administration of related Capital Projects Funds.
The department is also responsible for the day-to-day maintenance of all publicly owned
properties, including streets, curbs, gutters, sidewalks, traffic signals, signs, street lights,
sewers storm drains and landscaping. The department administers the maintenance
contracts to accomplish the fore mentioned items.
PERSONNEL
FULL TIME POSITIONS
Deputy City Manager
.10
Public Works Director
.75
Public Works Supervisor
1.00
Senior Engineer
.80
Assistant Engineer
1.00
Sr. Management Analyst
.50
Admin Assistant
.85
Total Full Time 5.00
PART TIME POSITIONS
Intern .60
150
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
DEPARTMENT: Public Works
DIVISION: Public Wks Admin
ORGANIZATION #: 001-5510
SUPPLIES
41200
Operating Supplies
PY2002-03
FY2003-04
FY2003-04
FY 2004-05
41250
Road Maintenance Supplies
Actuals
Adjusted Budget
Pro acted
Adopted
PERSONNEL SERVICES
Small Tools & Equipment
825
0
380
40010
Salaries
215,678
166,450
185,000
170,050
40020
Over -Time Wages
2,307
2,000
2,300
2,000
40030
Part -Time Salaries
4,425
7,480
4,000
6,000
40070
City Paid Benefits
3,074
1,970
2,000
2,100
40080
Retirement
25,084
21,125
23,000
25,650
40083
Worker's Comp. Exp.
3,267
2,700
3,550
2,750
40084
Short/Long Term Disability
1,314
1,015
1,100
1,050
40085
Medicare
3,187
2,985
3,100
2,950
40090
Benefit Allotment
38,936
24,300
28,300
25,000
42325
TOTAL PERSONNEL
292,847
230,025
252,350
237,550
SUPPLIES
41200
Operating Supplies
4,142
6,100
5,900
5,000
41250
Road Maintenance Supplies
776
7,657
41300
Small Tools & Equipment
825
0
380
500
45530
TOTAL SUPPLIES
5,743
6,100
6,280
5,500
OPERATING EXPENDITURES
TOTAL CONTRACT SVCS.
37,838
93,072
27,915
42110
Printing
4,425
2,400
2,400
4,000
42115
Advertising
598
3,150
700
4,000
42126
Utilities
24,504
30,000
17,380
30,000
42200
Equipment Maintenance
8
500
713
1,000
42310
Fuel
274
2,000
1,654
2,500
42315
Membership & Dues
911
1,000
933
1,000
42320
Publications
675
2,200
2,150
1,000
42325
Meetings
875
2,400
2,303
1,500
42330
Travel -Conferences
465
2,500
750
2,000
42335
Travel -Mileage & Auto Allow
1,915
1,800
1,870
1,800
42340
Education & Training
2,464
2,500
1,860
3,000
TOTAL OPERATING EXP.
37,114
48,450
30,346
48,300
PROFESSIONAL SERVICES
44000
Professional Services
54,782
104,015
75,318
89,000
44100
Commissioner Comp
2,115
3,000
2,070
3,000
44240
Prof Svcs -Environmental
76,949
47,000
26,505
60,000
TOTAL PROF SVCS
133,846
154,015
103,893
152,000
CONTRACT SERVICES
45221
CS - Engineering
4,686
50,500
3,258
30,000
45223
CS - Plan Checking
1,425
7,657
45227
CS - Inspection
18,106
22,572
3,500
22,500
45530
CS - Industrial Waste
13,621
20,000
13,500
20,000
TOTAL CONTRACT SVCS.
37,838
93,072
27,915
72,500
CAPITAL OUTLAY
46200
Office Equipment
2,493
1,000
941
1,000
46220
Office Equip -Furniture
500
46250
Misc Equipment
1,000
713
1,000
2,493
2,000
1,654
2,500
DIVISION TOTAL
509,881
533,662
422,438
518,350
151
CITY OF DIAMOND BAR
PUBLIC WORKS ADMIN (001-5510)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $518,350
PERSONNEL SERVICES
Personnel (40010-40093)
Amount Budgeted:
Deputy City Manager
0.10
FT
Public Works Director
0.65
FT
Senior Engineer
0.40
FT
Assistant Engineer
0.25
FT
Sr Management Analyst
0.40
FT
Admin Assistant
0.75
FT
2.55
FT
Intern
0.60 PT
237,550
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 5,000
Xerox 2510 Map Copier Supplies
Plotter/Mise. Office Supplies
Small Tools & Equipment (41300) Amount Budgeted: 500
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 4,000
Plans, Specif cations, Reports, Notices, and
Flyers
T&T Notices & Flyers -Residences &
Businesses
Advertising (42115) Amount Budgeted: 4,000
Educational program(s) and mailings related
to traffic/parking/street sweeping activities
Utilities (42126) Amount Budgeted: 30,000
Traffic signals
Membership & Dues (42315) Amount Budgeted: 1,000
APWA, ASCE, MSA, TCSA.
Publications (42320) Amount Budgeted: 1,000
Various Professional/Trade Magazines
152
CITY OF DIAMOND BAR
PUBLIC WORKS ADMIN (001-5510)
BUDGET DISCUSSION
FY04-05
Page 2
Meetings (42325) Amount Budgeted: 1,500
Traffic Engineering Workshops/Seminars
Travel -Conferences (42330) Amount Budgeted: 2,000
League of California Cities- Public Works
Officers Institute Annual Conference, APWA
Conference 1,000
T&T Commissioner Wkshops/Conf 1,000
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 1,800
Public Works Director - Auto Allowance
Education & Training (42340) Amount Budgeted: 3,000
Employee Tuition
reimbursement($500/employee)
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 89,000
Temporary Services for vacation coverage 5,000
Minute Secretary 4,000
SR57/60 Traffic Mgt Program 50,000
Citywide Traffic Signal Timing Plan 30,000
Commissioner Compensation (44100) 3,000
T&T Commission
Prof Svcs -Environmental (44240) Amount Budgeted: 60,000
NPDES Permit/Compliance due to increased
enforcement/requirements. 25,000
TMDL Studies 25,000
NPDES Litigation 5,000
CPR Membership 5,000
CONTRACT SERVICES
CS - Engineering (45221) Amount Budgeted: 30,000
As needed basis -non fee based projects
CS - Inspection (45227) Amount Budgeted: 22,500
Grading, sewer, storm drains, and various
development improvements.
153
CITY OF DIAMOND BAR
PUBLIC WORKS ADMIN (001-5510)
BUDGET DISCUSSION
FY04-05
Page 3
CS - Industrial Waste (45530) Amount Budgeted: 20,000
L.A.County Dept. of Public Works: Plan
Checks, Permits, and Enforcements.
CAPITAL OUTLAY
Office Equipment (46200) Amount Budgeted: 1,000
Office Equip -Furniture (46220) Amount Budgeted: 500
Mise Equipment (46250) . Amount Budgeted: - 1,000
1541.
CITY OF DIAMOND BAR DEPARTMENT: Public Warks
ESTIMATED EXPENDITURES
FY 2004-2005
Membership & Dues
500
DIVISION:
ORGANIZATION #:
Engineering
001-5551
Meetings
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
150
Actuals
Adjusted Budget
Projected
Adopted
PERSONNEL SERVICES
42340
Education & Training
-�
-'
40010 Salaries
39,323
75,235
82,000
77,550
40020 Over -time Wages
295
500
0
500
40070 City Paid Benefits
264
1,000
1,000
1,100
40080 Retirement
4,515
9,550
10,500
11,700
40083 Worker's Comp. Exp.
829
1,105
1,600
1,150
40084 Short/Long Term Disability
236
460
500
500
40085 Medicare
574
1,095
1,300
1,150
40090 Benefit Allotment
31114
12,384
9,444
13,400
TOTAL PERSONNEL
49,150
101,329
106,344
107,050
OPERATING EXPENDITURES
42315
Membership & Dues
500
148 500
42325
Meetings
500
60 500
42330
Travel -Conferences
150
500
42335
Travel -Mileage & Auto Allow
100
100
42340
Education & Training
1,000
1,000
TOTAL OPERATING EXP.
0 2,250
208 2,600
CONTRACT SERVICES
45221
CS - Engineering
16,429
23,950
6,000
80,000
45222
CS - Traffic
16,197
250,250
31,121
200,000
45223
CS - Plan Checking
19,532
8,289
4,000
37,500
45224
CS - Soils
7,200
2,463
10,000
45226
CS - Surveying
2,200
0
2,500
45227
CS - Inspection
316
2,500
512
2,500
TOTAL CONTRACT SVCS.
52,474
294,389
44,096
332,500
DIVISION TOTAL
101,624
397,968
150,648
442,150
155
CITY OF DIAMOND BAR
ENGINEERING (001-5551)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $442,150
PERSONNEL SERVICES
Personnel (4001040093) Amount Budgeted: 107,050
Senior Engineer 0.40 FT
Assistant Engineer 0.75 FT
1.15 FT
OPERATING EXPENDITURES .
Membership & Dues (42315) Amount Budgeted: 500
APWA(Senior and Assistant Engineers)
ASCE(Senior and Assistant Engineers)
Meetings (42325) Amount Budgeted: 500
Caltrans, MTA, LACDPW, SGVCOG, and
SCAG.
Travel -Conferences (42330) Amount Budgeted: 500
APWA
Travel -Mileage & Auto Allow (42335) Amount Budgeted: 100
Misc. trips
Education & Training (42340) Amount Budgeted: 1,000
APWA, ASCE, ITS, UCLA Extensions
CONTRACT SERVICES
CS - Engineering (45221) Amount Budgeted: 80,000
Misc. engineering studies/reports on an as 20,000
needed basis
Pavement Management Program (CIO from
FY04) 60,000
CS - Traffic Engr (45222)
Traffic Counts, Speed Surveys, Traffic
Impact Studies, O&D Surveys, Neighborhood
Traffic Management Program, etc.- $100,000
funded from FY04 Sale of Prop A Funds
SR57160 Interchange Improvements
Amount Budgeted:
156
150,000
50,000
200,000
CITY OF DIAMOND BAR
ENGINEERING (001-5551)
BUDGET DISCUSSION
FY04-05
Page 2
CS - Plan Checking (45223) Amount Budgeted: 37,500
Lewis, Crooked Creek Homes, TM 53670,
lot line adjustment, certificate of correction,
grading, sewer, and storm drain improvement
plans.
CS - Soils (45224) Amount Budgeted: 10,000
As needed basis
CS - Surveying (45226) Amount Budgeted: 2,500
As needed basis
CS - Inspection (45227) Amount Budgeted: 2,500
As needed basis
157
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
DEPARTMENT: Public Works
DIVISION: Road Maintenance
ORGANIZATION #: 001-5554
i
0Y2003-04 0
Y2003-04 FY 2004-05
Actuals Adjusted Budget Projected Adopted
PERSONNEL SERVICES I
40010 Salaries 50,274 68,850 60,000 70,25'
40020 Over -Time Wages
40030 Part-time Salaries
40070 City Paid Benefits 572 950 700 1,00
40080 Retirement 5,863 8,750 7,400 10,600
40083 Worker's Comp. Exp. 1,827 2,550 2,111 2,55n
40084 Short/Long Term Disability 307 420 351 45�
40085 Medicare 729 1,000 850 1,05V
40090 Benefit Allotment 9,300 11,520 10,453 12,000
TOTAL PERSONNEL 68,872 94,040 81,865 97,90E
SUPPLIES
41250 Road Maintenance Supplies 19,637 20,000 12,433 20,00-
41300 Small Tools & Equipment 3,920 2,400 2,527 5,00
TOTAL SUPPLIES 23,557 22,400 14,960 25,000
OPERATING EXPENDITURES
42130 Rental/Lease of Equip
1,000
FY2002-03
5,006
42200 Equipment Maintenance
258 1,000
328
1,000
42310 Fuel
2,126 2,500
2,699
2,501
TOTAL OPERATING EXP.
2,384 4,500
3,027
8,50_
45501
CS -Street Sweeping
105,025
140,000
122,583
150,00
45502
CS -Road Maintenance
202,008
235,000
163,217
250,000
45504
CS -Sidewalk Insp & Repair
105,000
55,525
100,001
45506
CS -Striping & Signing
143,260
301,293
214,309
360.00-
45507
CS -Traffic Signal Maint
80,115
185,600
173,700
150,000
45512
CS -Storm Drainage
13,002
15,000
10,336
20,0Q
45522
CS -Right of Way Maint
142,113
46,200
45,951
50,0
,
TOTAL CONTRACT SVCS.
685,523
1,028,093
785,621
1,080,000
CAPITAL
OUTLAY
46250
Misc Equipment
10,000
6,138
0
10,000
6,138
,n
DIVISION TOTAL
1,241,40
792,774
1,170,033
901,486
OPERATING EXPENDITURES
42130 Rental/Lease of Equip
1,000
0
5,006
42200 Equipment Maintenance
258 1,000
328
1,000
42310 Fuel
2,126 2,500
2,699
2,501
TOTAL OPERATING EXP.
2,384 4,500
3,027
8,50_
Professional Services
44520
Prof Svcs - Engineering
12,438
11,000
9,875
30,001
12,438
11,000
9,875
30,000
CONTRACT SERVICES
45501
CS -Street Sweeping
105,025
140,000
122,583
150,00
45502
CS -Road Maintenance
202,008
235,000
163,217
250,000
45504
CS -Sidewalk Insp & Repair
105,000
55,525
100,001
45506
CS -Striping & Signing
143,260
301,293
214,309
360.00-
45507
CS -Traffic Signal Maint
80,115
185,600
173,700
150,000
45512
CS -Storm Drainage
13,002
15,000
10,336
20,0Q
45522
CS -Right of Way Maint
142,113
46,200
45,951
50,0
,
TOTAL CONTRACT SVCS.
685,523
1,028,093
785,621
1,080,000
CAPITAL
OUTLAY
46250
Misc Equipment
10,000
6,138
0
10,000
6,138
,n
DIVISION TOTAL
1,241,40
792,774
1,170,033
901,486
158
CITY OF DIAMOND BAR
ROAD MAINTENANCE (001-5554)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $1,241,400
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 97,900
Public Works Supervisor 1.00 FT
Public Works Director 0.10 FT
Sr Management Analyst 0.10 FT
Administrative Assistant 0.10 FT
1.30 FT
SUPPLIES
Road Maintenance Supplies (41250) Amount Budgeted: 20,000
AC Cold Mix, Absorbents, Signs, Posts,
Cones, Paint, and Misc. Supplies.
Small Tools & Equipment (41300) Amount Budgeted: 5,000
Misc. Items.
OPERATING EXPENDITURES
Rental/Lease of Equip (42130) Amount Budgeted: 5,000
Uniforms, Generator, Spot Lights,
Barricades, Traffic Control Cones/Signs, etc.
Equipment Maintenance (42200) Amount Budgeted: 1,000
As needed basis.
Fuel (42310) Amount Budgeted: 2,500
PROFESSIONAL SERVICES
Prof Svcs -Engineering (44520) Amount Budgeted: 30,000
Traffic Engineering Assistance/Support in
Administrating the SMI/PEEK Contract.
CONTRACT SERVICES
CS -Street Sweeping (45501) Amount Budgeted: 150,000
CS -Road Maintenance (45502) Amount Budgeted: 250,000
Includes $30,000 for speed humps funded
from FY04 Sale of Prop A Funds
CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 100,000
159
CITY OF DIAMOND BAR
ROAD MAINTENANCE (001-5554)
BUDGET DISCUSSION
FY04-05
Page 2
CS -Striping & Signing (45506) Amount Budgeted: 360,000
Includes Annual School Area Striping 160,000
Program,
Illuminated Street Signs 200,000
CS -Traffic Signal Maint (45507) Amount Budgeted: 150,000
CS -Storm Drainage (45512) Amount Budgeted: 20,000
CS -Right of Way Maint (45522) , Amount Budgeted: 50,000
160
CITY OF DIAMOND BAR
ESTIMATED EXPENDITURES
FY 2004-2005
DEPARTMENT:
DIVISION:
ORGANIZATION #:
Public Works
Landscape Maint
001-5558
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
Actuals
Adjusted Budget
Projected
Adopted
PROFESSIONAL SERVICES
-
44000 Professional Services
1,568
1,432
1,432
TOTAL PROF SERVICES
1,568
1,432
1,432
0
CONTRACT SERVICES
45503 CS - Parkway Maint
0
24,700
18,294
21,960
45508 CS - Vegetation Control
67,817
69,100
75,598
72,500
45509 CS - Tree Maintenance
142,211
100,000
110,946
125,000
45510 CS - Tree Watering
1,108
15,000
13,845
15,000
45520 CS - Graffiti Removal
0
45521 CS - Litter Abatement
0
TOTAL CONTRACT SVCS.
211,136
208,800
218,683
234,460
DIVISION TOTAL
212,704
210,232
220,115
234,460
161
CITY OF DIAMOND BAR
LANDSCAPE MAINTENANCE (001-5558)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $234,460
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted: 0
None Budgeted
CONTRACT SERVICES
CS - Parkway Maint (45503) Amount Budgeted: 21,960
Lanterman Contract 21,960
CS - Vegetation Control (45508) Amount Budgeted: 72,500
MCE Contract 72,500
CS - Tree Maintenance (45509) Amount Budgeted: 125,000 j
WCA Contract
Routine Maintenance 115,000
Tree Planting 10,000
CS -Tree Watering (45510) Amount Budgeted: 15,000
WCA Contract 15,000
CS - Graffiti Removal (45520) Amount Budgeted: 0
CS - Litter Abatement (45521) Amount Budgeted: 0
162
CITY OF DIAM
ND BAR
Department - Transfers
Transfers
CITY OF DIAMOND BAR
ACTIVITY COMMENTARY
2004-2005
DIVISION TITLE: TRANSFERS OUT DIVISION NO. 9915
Interfund transfers from the General Fund to other funds for Fiscal Year 2004-2005 consist
of transfers to the Community Organization Support Fund, Self -Insurance Fund, Computer
Replacement Fund and the Capital Improvement Projects Fund.
The City Council has created a Community Organization Support Fund that is funded
through transfers from the General Fund. The purpose of this fund is to provide money in
an effort to provide financial support to various community based organizations. Requests
are received through out the year. As the requests are received the City Council Finance
Sub -committee reviews the requests and makes the recommendation for the level of
funding.
The transfers to the Self-insurance Fund include the budgeted amount for the City's
general liability insurance premiums.
The transfer to the Computer Replacement Fund is based on depreciation estimates for
various City owned computer systems. It is anticipated that as this fund builds reserves
there will be money available to replace equipment as it becomes obsolete or worn out.
The transfers to the Capital Improvement Projects Fund include monies to build the
Community /Senior Center, make various park and street improvement projects.
164
CITY OF DIAMOND BAR
DEPARTMENT:
Transfers -Out
ESTIMATED EXPENDITURES
DIVISION:
Transfers -Out
FY 2004-2005
ORGANIZATION M
001-9915
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
Actuals
Adjusted Budget
Projected
Adopted
OPERATING TRANSFERS OUT
49011 Transfer Out -Com Orgnztn Fd
20,000
20,000
12,737
20,000
49510 Transfer Out -Self Ins Fund
162,064
165,000
183,752
185,000
49520 Transfer Out -Equip Replcmt
0
Transfer Out -Comp Replcmt
7,000
35,500
DIVISION TOTAL
189,064
185,000
196,489
240,500
USES OF FUND BALANCE RESERVES
49250 Transfer Out-CIP Fund
476,952
2,393,359
1,048,766
1,120260
476,952
2,393,359
1,048,766
1,120,260
165
CITY OF DIAMOND BAR
TRANSFERS OUT - (001-9915)
BUDGET DISCUSSION
FY04-05
TOTAL BUDGET $1,360,760
TRANSFERS OUT
Transfer Out -Com Orgnztn Fd Amount Budgeted: 20,000
20,000
Transfer Out-CIP Fund Amount Budgeted: 1,120,260
18so3 Grand Ave Beautification/Betterment-SR57 340,260
16101 N Walnut Dr. - WCL to Lemon 450,000
01404 Slurry Seal/Overlay Area 1 320,000
15700 Sycamore Cyn Pk - ADA Retrofit 10,000
Transfer Out -Self Ins Fund Amount Budgeted: 185,000
Insurance Premiums/Deposits 185,000
Transfer Out -Equip Replcmt Amount Budgeted: 0
Transfer Out -Computer Equip Replacement Amount Budgeted: 35,500
Hardware
PC Scheduled Replacement (4yr life cycle) 20,000
Servers (5 vr life cycle) a nnn
SPECIAL FUNDS
BUDGETS
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2004-05
LIBRARY SERVICES FUND
FUND DESCRIPTION:
FUND TYPE: General Fund
FUNCTION: Library Services
FUND #: 010
This fund was established in FY 95-96 to account for revenues and expenditures related to the
possibility that the City would supplement the LA County Public Library funding. Since that
time, the City has launched an effort to build a new library. The funds were used in FY 04 toward
the library design.
OPERATING EXPENDITURES
FY 2002-03
FY2003-04
FY2003-04 FY 2004-05
Actuals
Budget
Projected Adopted
ESTIMATED RESOURCES
__Adjusted
5355-42125 Telephone
25500 Approp Fund Balance
85,540
80,648
80,648
36100 Interest Revenue
1,767
4,000
1,000
TOTAL
87,306
84,648
81,648 0
PERSONNEL SERVICES
CAPITAL OUTLAY
535540010 Salaries
4,814
4,850
5355-40020 Over Time - Wages
160
5355-46235 Computer Equip - Software
535540070 City Paid Benefits
79
80
535540080 Retirement
561
560
486
5355-40083 Workers Comp Expense
50
40
535540084 Short/Long Term Disability
29
10
5355-40085 Medicare Expense
72
5355-40090 Cafeteria Benefits
894
950
0
FUND BALANCE RESERVES
5,659
6,490
0 0
OPERATING EXPENDITURES
5355-42115 Advertising
5355-42125 Telephone
500
5355-42205 Computer Maintenance
1.000
0
1,500
0
0
CAPITAL OUTLAY
5355-46230 Computer Equip - Hardware
0
5355-46235 Computer Equip - Software
0
486
0
0
486
0 l
TRANSFERS -OUT
9915-49XXX Transfer Out
98,970
81,162
0
98,970
81,162
0
FUND BALANCE RESERVES
25500 Reserve
80,648
(22,312)
Total Fund Balance Res.
80,648
(22,312)
0
0
TOTAL
87,306
84,648
81,648
6-
168
CITY OF DIAMOND BAR
LIBRARY SERVICES FUND (010)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $0
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 0
Estimated Based on Budget n
Interest Revenue Amount Budgeted: 0
Based on experience 0
TOTAL EXPENDITURE BUDGET $0
PERSONNEL SERVICES
Personnel (40010-40093) Amount Budgeted:
MIS Tech
Lei
OPERATING EXPENDITURES
Telephone (5355-42125) Amount Budgeted: 0
Library Internet Lines 0
Computer Maintenance (5355-42205) Amount Budgeted: 0
Misc 0
CAPITAL OUTLAY
Computer Equip - Hardware (5355-46230) Amount Budgeted: 0
Computer Equip - Software (5355-46235) Amount Budgeted: 0
TRANSFERS -OUT
Transfer Out - CIP (9915-49250) Amount Budgeted: 0
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 0
169
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2004-2005
COMMUNITY ORGANIZATION SUPPORT FUND
FUND DESCRIPTION:
FUND TYPE: General Fund
FUNCTION: Com Org Support. f
FUND #: 011
This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy
to support various non profit community organizations which are of a benefit to the City. The City has continued
this program to show their ever increasing interest and support of the City's non profit community organizations.
The City Council Finance Committee makes recommendations to the City Council on how these funds are to be
distributed.
ESTIMATED RESOURCES
25500 Approp Fund Balance
36100 Investment Earnings
39001 Transfer -in General Fund
TOTAL
OPERATING EXPENDITURES
4010-42355 Contributions - Com Groups
FUND BALANCE RESERVES
25500 Reserve
Total Fund Balance Res.
TOTAL
FY2002-03 FY2003-04 FY2003-04 FY 2004-05
Actuals Adjusted Budget Projected Adopted
2,526 2,496 2,526
20,030 20,000 15,263 20.0nn
20,030 20,000 15,263 20,000'i
2,496 2,496 _
2,496 2,496 0 _
170
CITY OF DIAMOND BAR
COMMUNITY ORGANIZATION SUPPORT FUND (071)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $20,000
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted:
Interest Revenue (36100) Amount Budgeted: 0
Transfer -in General Fund (39001) Amount Budgeted: 20,000
20,000
TOTAL EXPENDITURE BUDGET $20,000
OPERATING EXPENDITURES
Contributions - Com Groups (42355) Amount Budgeted: 20,000
20,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 0
171
SPECIAL REVENUE
FUNDS
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2004-2005
GAS TAX FUND
FUND DESCRIPTION:
FUND TYPE: Special Revenue !
FUNCTION: Street Maint/Const i
FUND #: 111
The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway
Code. State law requires that these revenues be recorded in a Special Revenue Fund, and
that they be utilized solely for street related purposes such as new construction, rehabilitation
or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance
programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's
Capital Improvement Project Program.
ESTIMATED RESOURCES
25500
Approp Fund Balance
31705
Gax Tax - 2105
31710
Gas Tax - 2106
31720
Gas Tax - 2107
31730
Gas Tax - 2107.5
36100
Interest Revenue
523,382
TOTAL
TRANSFERS OUT
FY2002-03 FY2003-04 FY2003-04 FY 2004-05
Actuals Adjusted Budget Projected Arinnt.,1
203,412
339,810
339,810
458,980
394,120
355,460
365,914
360,600
237,736
210,800
219,381
212,870
523,382
458,000
487,755
466,5001
15,000
7,500
7,500
7,500
6,520
3,000
5,700
3,500
1,380,171
1,374,570
1,426, 060
1,509.950
9915-49001 Transfer to General Fund 854,588 967,080 967,080 1,105,150
9915-49250 Transfer to CIP Fund 161,442 71,440 0 280,000
9915-49520 Vehicle Replacement Fd 24,331
Total Capital Outlay 1,040,361 1,038,520 967,080 1,385,150,
FUND BALANCE RESERVES
25500 Reserve
Total Fund Balance Res.
TOTAL
339
124
1,380,170 1,374,570 1,426,060 1,509, 950
174
CITY OF DIAMOND BAR
GAS TAX FUND (111)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $1,509,950
ESTIMATED RESOURCES
Approp Fund Balance
Amount Budgeted:
458,980
Estimated Based on Budget
458,980
Gax Tax - 2105 (31705)
Amount Budgeted:
360,600
Gas Tax - 2106. (31710)
Amount Budgeted:
212,870
Gas Tax - 2107 (31720)
Amount Budgeted:
466,500
Gas Tax - 2107.5 (31730)
Amount Budgeted:
7,500
All based on State Revenue Estimates
Interest Revenue
Amount Budgeted:
3,500
3,500
TOTAL EXPENDITURE BUDGET $1,509,950
TRANSFERS -OUT
Transfer to General Fund (9915-49001) Amount Budgeted: 1,105,150
Road Maintenance (001-5554-4XXXX) less
speed humps 1,075,150
Utilities (001-5510-42125) 30,000
Transfer Out - CIP (9915-49250) Amount Budgeted: 280,000
01404 Area 1 - Slurry Seal/Overlay 280,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 124,800
1175
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2004-2005
PROPOSITION A FUND
27,850
47,900
FUND TYPE:
FUNCTION:
FUND #:
Special Revenue
Public Transportn
112
FUND DESCRIPTION:
582
1,000
700
1,000
The City receives Proposition A Transit Tax which is a voter approved sales tax override
for public
1,870
transportation purposes. This fund has been established to account for these revenues and
1,500
approved project expenditures.
594
1,060
950
1,300
XXXX-40080 Retirement Benefits
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
XXXX-40083 Workers Comp Expense
Actuals
Adjusted Budget
Projected
Adopted
ESTIMATED RESOURCES
171
290
290
370
25500 Approp Fund Balance
1,095,315
1,396,233
1,396,234
1,380,646
31310 Transportation Tax
763,039
803,130
805,897
835,400
34850 Transit Subsidy Prgrm Rev
517,930
550,000
529,330
560,000
36100 Interest Revenue
26,717
30,000
16,200
15,000
36900 Misc Revenue
6,972
7,000
7,080
7,200
TOTAL
2,403,001
2,779,363
2,747,661
2,791,046
PERSONNEL SERVICES
XXXX-40010 Salaries
27,850
47,900
47,900
59,900
XXXX-40020 Over -Time Wages
582
1,000
700
1,000
XXXX-40030 Part -Time Wages
1,870
950
1,500
)(XXX -40070 City Paid Benefits
594
1,060
950
1,300
XXXX-40080 Retirement Benefits
3,281
6,090
5,797
9,050
XXXX-40083 Workers Comp Expense
293
500
500
600
XXXX40084 Short/Long Term Disability
171
290
290
370
XXXX40085 Medicare Expense
414
840
800
1,000
XXXX-40090 Cafeteria Benefits
9,240
12,570
13,177
15,350
42,525
72,120
71,064
90,070
OPERATING EXPENDITURES
5553-42315 Membership & Dues
6,972
7,000
7,080
7,200
5553-42395 Misc Exp
7
100
(40)
100
6,979
7,100
7,040
7,300
CONTRACT SERVICES
5360-45310 CS - Excursions
25,882
38,090
31,697
42,000
5360-45315 CS - Holiday Shuttle
5,110
12,000
3,530
10,000
5553-45402 CS-SherifflSpcl Evts
537
18,000
1,200
2,500
5553-45527 Bus Bench Maintenance
9,370
5,500
-
5,500
5553-45529 Para -Transit Dial a Cab
265,288
330,000
246,038
330,000
5553-45553 Transit Subsidy Program
123,155
175,000
135,745
180,000
5553-45535 Transit Subsidy -Fares
527,922
550,000
520,701
560,000
957,264
1,128,590
938,911
1,130,000
MISC EXPENDITURES
4090-47230 Sale of Prop A Fds
350,000
350,000
345,000
-
350,000
350,000
345,000
TRANSFERS OUT
9915-49250 Transfer to CIP Fund
-
-
FUND BALANCE RESERVES
25500 Reserve 1,396,233 1,221,553 1,380,646 1,218,676
1,396,233 1,221,553 1,380,646 1,218,676
TOTAL 2,403,001 2,779,363 2,747,661 2,791,046
176
CITY OF DIAMOND BAR
Prop A - Transit Fund (112)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET
ESTIMATED RESOURCES
Approp Fund Balance
Estimated Based on Budget
$2,791,046
Amount Budgeted:
1,380,646
1,380,646
Transportation Tax (31310) Amount Budgeted: 835,4D0
Based on MTA Estimates 835,400
Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 560,000
660,000
Interest Revenue Amount Budgeted: 15,000
Based on Experience 15,000
TOTAL EXPENDITURE BUDGET $2,791,046
PERSONNEL SERVICES
Office Assistant
Office Assistant II
Management Analyst
Sr Management Analyst
Admin Assistant
Intern
Amount Budgeted: 90,070
1.00 FT
0.25 FT
0.10 FT
0.15 FT
0.15 FT
1.65 FT
0.15 PT
OPERATING EXPENDITURES
Membership & Dues (5553-42315) Amount Budgeted: 7,200
SGVCOG 7,200
Misc Expenditures (5553-42395) Amount Budgeted: 100
100
CONTRACT SERVICES
CS - Excursions (5360-45310)
Tiny Tots
Seniors
Day Camp
Adult Excursions
Amount Budgeted:
177
600
13,000
13,000
8,000
42,000
CITY OF DIAMOND BAR
AB939 Compliance - Waste Mgt (115-5515)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $767,164
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 557,164
Estimated Based on Budget 557,164
AB939 Admin Fees (34820) Amount Budgeted:
200,000
200,000
Interest Revenue Amount Budgeted: 10,0 0
Based on Experience 10,000
TOTAL EXPENDITURE BUDGET $767,164
PERSONNEL SERVICES
Amount Budgeted: 139,950
PW Director 0.25
Management Analyst 0.90
Sr Management Analyst 0.35
Administrative Assistant 0.15
Intern
0.25
OPERATING EXPENDITURES
Printing (5515-42110) Amount Budgeted:
10,000
10,000
Advertising (5515-42115) Amount Budgeted: 10,000
Multi -media campaign focusing on integrated 10,000
waste management
Postage (5515-42120) Amount Budgeted:
200
200
Membership/Dues (5515-42315) Amount Budgeted:
300
300
Publications (5515-42320) Amount Budgeted:
200
200
185
CITY OF DIAMOND BAR
AB939 Compliance - Waste Mgt (115-5515)
BUDGET DISCUSSION
FY04-05
Pane 2
Meetings (5515-42325)
Amount Budgeted:
11000
1,000
Travel -Cont & Meetings (5515-42330)
Amount Budgeted:
2,000
2,000
E=ducation & Training (5515-42340)
Amount Budgeted:
1,000
1,000
Contributions -Com. Groups (5515-42355)
Amount Budgeted:
3,000
City Trash Cutter Award, America Recycles
3,000
Day Celebration,etc.
PROFESSIONAL SERVICES
Professional Services (5515-44000)
Amount Budgeted:
20,000
Technical Assistance/support in AB 939
20,000
Annual Report, VerificationNalidation of
DRS Tonnage, C & D Debris Program, etc.
CONTRACT SERVICES
CS -Public Works (5515-55500)
Amount Budgeted:
100,000
Street sweeping debris composting program
50,000
Door -to -Door HHW Program
50,000
FUND BALANCE RESERVES
Reserve (25500)
Amount Budgeted:
479,514
479,514
186
CITY OF DIAMOND BAR
IWMF - Recycling (115-5516)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $35,000
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted:
Estimated Based on Budget
Used Motor Oil Block Grant (31870) Amount Budgeted: 18,000
Beverage Cntnr Recycling Grant (31875) Amount Budgeted: 17,000
17,000
TOTAL EXPENDITURE BUDGET $35,000
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 10,000
Implementing pilot recycling programs for 10,000
Promotional Supplies (41400) Amount Budgeted: 10,000
storm water prevention/water conservation 10,000
items.
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 10,000
Outreach materials for businesses/residents 10,000
Contributions -Com. Groups (42355) Amount Budgeted: 0
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 5,000
5,000
187
CITY OF DIAMOND BAR
1WMF - Household Haz. Waste (115-5517)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $50,000
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 0
Estimated Based on Budget
Household Hazardous Waste Grant (31872) Amount Budgeted: 50,000
50,000
TOTAL EXPENDITURE BUDGET $50,000
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 0
Promotional Supplies (41400) Amount Budgeted: 0
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 5,000
Outreach materials
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 45,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 0
189
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2004-2005
AB2928 - Traffic Congestion Relief Fund
FUND DESCRIPTION:
FUND TYPE: Special Revenue
FUNCTION: Str Maint
FUND#: 117
During FY 00-01, the State Legislature passed bill AB 2928. This bill allows for the allocation of funds
to Cities and Counties for the purpose of street and highway maintenance and rehabilitation. It was
understood that City would receive these funds on a quarterly basis through FY 2006. Since the State
has been in a budget crisis, this funding has been discontinued.
ESTIMATED RESOURCES
25500 Appropriated Fund Balance
31865 AB2928 - Traffic Cngstn Rei.
36100 Interest Revenue
TOTAL
TRANSFERS OUT
9915-49250 Transfer to CIP Fund
Total Capital Outlay
FUND BALANCE RESERVES
25500 Reserve
Total Fund Balance Res.
FY 2002-03 FY2003-04 FY2003-04 FY 2004-05
Actuals Adjusted Budget Actuals Ado ted
142,599 _
123,020 158,000 40.006
268,668 40,278 40,278 0
268,668 40,278 40,278 0
0 122,722 0 0
0 122,722 0 0
TOTAL 268,668 163,000 40,278
190
CITY OF DIAMOND BAR
FUND TYPE: Special Revenue
SPECIAL FUNDS BUDGET
FY 2004-2005 FUNCTION: Air Quality
FUND #: 118
AIR QUALITY IMPROVEMENT FUND
FUND DESCRIPTION:
This fund was established in FY91-92 to account for revenues received as a result of AB2766.
AB2766 authorized the imposition of an additional motor vehicle registration fee to fund
the implementation of air quality management compliance and provisions of the California Clean Air
Act of 1988.
191
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
ESTIMATED RESOURCES
Actuals
Adjusted Budget
Projected
Pro osed
25500 Approp Fund Balance
31810 Pollution Reduction Fees
259,560
178,238
178,238
171,102
36100 interest Revenue
68,679
4,695
65,000
69,098
65,000
TOTAL
332,934
5,000
248,238
2,300
249,636
3,Q0p
239,102
PERSONNEL SERVICES
5098-40010 Salaries
30
7,450
5098-40020 Over -Time Wages
7,180
7,600
5098-40070 City Paid Benefits
204
5098-40080 Retirement
4
120
150
150
5098-40083 Worker's Comp. Exp.
950
950
1,150
5098-40084 Short/Long Term Disability
60
60
100
509840085 Medicare
45
45
50
5098-40090 Cafeteria Benefits
110
115
150
Total Personnel
34
1,450
10,185
1,400
1,500
10,104
10, 700
OPERATING EXPENDITURES
5098-42115 Advertising
79
509842125 Telephone
1,668
2,000
1,557
509842205 Computer Maintenance
7,600
0
5098-42315 Membership/Dues
6,972
7,500
7,600
7,600
5098-42325 Meetings
7,080
7,200
Total Operating Exp.8,719
17,100
16,237
0
14,800
PROFESSIONAL SERVICES
5098-44000 Professional Services
50,125
47,380
10,280
5098-44030 Prof Svcs - Data Processing
14,100
0
Total Prof. Svcs.
50,125
61,480
14,097
24,377
0
CAPITAL OUTLAY
0
5098-46230 Computer Equip -Hardware
19,366
5098-46235 Computer Equip -Software
76,452
29,045
27,816
0
Total Capital Outlay
95,819
29,045
27,816
180,000
180,000
TRANSFER -OUT
991549001 Transfer to Gen Fd
Total Transfer out0
0
7,800
0
7, 800
FUND BALANCE RESERVES
25500 Reserve
Total Fund Balance Res.
178,238
130,428
171,102
25,802
178,238
130,428
171,102
25,80L
TOTAL
332,934
248,238
249,636
239,102
191
CITY OF DIAMOND BAR
AIR QUALITY IMPROVEMENT FUND (118)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $239,102
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 171,102
Estimated Based on Budget 171,102
Pollution Reduction Fees (31810) Amount Budgeted: 65,000
Based on history 65,000
Interest Revenue Amount Budgeted: 3,000
Based on Experience 3,000
TOTAL EXPENDITURE BUDGET $239,102
PERSONNEL SERVICES
Amount Budgeted: 10,700
MIS Asst 0.15
OPERATING EXPENDITURES
Telephone (42125) Amount Budgeted: 0
Info ToGo (all lines)
Computer Maintenance (42205) Amount Budgeted: 7 600
Info ToGo maintenance agreement contract 7,600 '
Membership/Dues (42315) Amount Budgeted: 7,200
SGVCOG 7,200
Meetings (42325) Amount Budgeted: 0
PROFESSIONAL SERVICES
Professional Services (44000) Amount Budgeted: 0
Development of online services
Prof Svcs - Data Processing (44030) Amount Budgeted: 0
Gov Partners Hosting Contract
193
CITY OF DIAMOND BAR
AIR QUALITY IMPROVEMENT FUND (118)
BUDGET DISCUSSION
FY04-05
Page 2
CAPITAL OUTLAY
Computer Equip -Hardware (46230) Amount Budgeted:
D
Computer Equip -Software (46235) Amount Budgeted: 180,000
Online Applications could include: 180,000
Development of Online City Forms/Permits
Online Permitting System
Online Transit Pass Sales
Geographical Information System
TRANSFERS -OUT
Transfer Out - Gen Fd (9915-49001) Amount Budgeted: 7,800
Web Site Services 7,800
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 25,802
25,802
195
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2004-2005
SB 821 FUND - Bike and Pedestrian Paths (TDA)
FUND DESCRIPTION:
FUND TYPE: Special Revenue i
FUNCTION: StreeUPaths Impr i
FUND #: 119
The state allocates funds to cities for the specific purpose of the construction of bike and
pedestrian paths via S13821. This fund has been established to account for transactions related
to the receipt and expenditure of these funds.
ESTIMATED RESOURCES
25500
CEP Reserve
31880
SB821 Revenue -Current Yr
31880
SB821 Revenue -Reserves
36100
Investment Earnings
TOTAL
TRANSFERS OUT
991 5-4 92 50 Transfer to CIP Fund
Total Capital Outlay
FUND BALANCE RESERVES
25500 Reserve
Total Fund Balance Res.
TOTAL
FY2002-03 FY2003-04 FY2003-04 FY 2004-05
Actuals Ad'usted Bud et Projected Proposed
69,000 - 69,000;
69,000 69,000
0 69,000 0 69,000
0
0
0 0 0,
0 69,000 0 69,000_-
1.96
CITY OF DIAMOND BAR
SB 821 Fund (119)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $69,000
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 0
Estimated Based on Budget 0
SB821 Revenue -Current Yr (31880)
Based on MTA Alioc 69,000
69,000
SB821 Revenue -Reserves (31880)
Base on Previous Year Unused Allocation 0
0
Interest Revenue (36100) Amount Budgeted: 0
TOTAL EXPENDITURE BUDGET $69,000
TRANSFERS OUT
Transfer to CIP Fund (991549250) Amount Budgeted: 69,000
Grand Ave - Beautification 69,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: n
197
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2004-2005
PARK & FACILITY DEVELOPMENT FUND
FUND DESCRIPTION:
FUND TYPE: Special Revenue 1
FUNCTION: Park Improvement
FUND #: 124
The purpose of this fund is to provide resources for the development and enhancement of the
City's parks and facilities. This year the transfer to the CIP Fund will assist in improvements
at Summitridge Park.
198
FY2002-03
FY2003-04
FY2003-04
FY 2004-05
ESTIMATED RESOURCES
Actuals
Adjusted Budget
Projected
Adopted
25500 Approp Fund Balance
34550 Developer Fees
2,415,741
2,457,779
2,457,779
1,868.370
36100 Interest Revenue
42,038
40,000
30,000
40,000
TOTAL
2,457,779
2,497,779
2,487,779
1,908,370
CAPITAL EXPENDITURES
46305 Real Estate Acquisition
0
0
TRANSFERS OUT
9915-49250 Transfer to CIP Fund
943,216
619,409
40,400
Total Capital Outlay
0
943,216
619,409
40,400
FUND BALANCE RESERVES
25500 Reserve
Total Fund Balance Res.
2,457,779
2,457,779
1,554,563
1,868,370
1,867,970
1,554,563
1,868,370
1,867,970
TOTAL
2,457,779
2,497,779
2,487,779
1,908,370'
198
CITY OF DIAMOND BAR
PARK & FACILITY DEVELOPMENT FD (124)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $1,908,370
ESTIMATED RESOURCES
Approp Fund Balance (25500) Amount Budgeted:
Estimated Based on Budget
1,868,370 1 1368370
Developer Fees (3155Q) Amount Budgeted:
0
Interest Revenue Amount Budgeted:
Based on Experience 40,000
40,000
TOTAL EXPENDITURE BUDGET $1,908,370
TRANSFERS OUT
Transfer to CIP Fund (49250) Amount Budgeted:
Summitridge Park -Restrooms, Tot Lot, 40,400
IN03 Drinking Ftn
40,400
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25500) Amount Budgeted: 1,867,970
1,867,970
199
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2004-2005
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
FUND
FUND TYPE: Special Revenue
FUNCTION: Community Dev
FUND #: 125
The City receives an annual CDBG allotment from the federal government via the Community
Development Commission. The purpose of this grant is to fund approved community development
programs and projects benefiting low and moderate income citizens.
FY2002-03 FY2003-04 FY2003-04
ESTIMATED RESOURCES Actuals Ad'usted Bud et Pro FY 2004-05
acted Adopted
25500 Approp Fund Balance
31830 CDBG Revenue -Ca Over {310,587) (64,033) (64,033)
31830 CDBG Revenue 587,385 47,880
581,505 581,505 75,000
TOTAL 858,303 455,925 435,885
565,352
PERSONNEL SERVICES
XXXX-40010 Salaries
XXXX-00020 Over -time Wages
XXXX-40070 City Paid Benefits
XXXX-40080 Retirement
XXXX-40083 Worker's Comp, Exp,
XXXX40084 Short/Long Term Disability
XXXX40085 Medicare
XXXX-40090 Benefit Allotment
Total Personnel
SUPPLIES
521541200 Operating Supplies
Total Supplies
OPERATING EXPENDITURES
5215-42115 Advertising
5215-42120 Postage Charges
5215-42325 Meetings
5215-42355 Contributions -Cam Groups
Total Operating Exp.
PROFESSIONAL SERVICES
5215-44000 Professional Services
Total Prof. Svcs.
TRANSFERS OUT
9915-49250 Transfer to CIP Fund
Total Transfers Out
RESERVES
31830 CDBG Resources
TOTAL
34,186
40,300
40,300
15 0,945
150, 945
691
232,082
232,082
83,217
83,217
31,620
625
740
740
0
3,852
5,120
5,120
580
697
750
4,770
221250
750
570
494
550
250
200
7,212
8,840
590
470
47,978
56,590
8,840
6,740
56,590
44,950
1,220
1,220
43,
43,
F✓
628 500
24 100
40
63,000
63,600
3,83@
3.835
677
54, 507
55,184
0
Z
700
100
200
43,075
44,075
`rL,JlZI
42,379
238,527
238,527
193,066
193,066
15 0,945
150, 945
786,811
785,811
232,082
232,082
83,217
83,217
270,915
270,915
64,033
(64,033)(30,781)
30,781
0
0
201
510,885
CITY OF DIAMOND BAR
CDBG Fund (125)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $510,885
ESTIMATED RESOURCES
CDBG Revenue -Carry Over (31830)
Amount Budgeted:
75,000
Sycamore Cyn Pk -ADA Retrofit Phase it
Amount Budgeted:
75,000
CDBG Revenue31830
( )
Amount Budgeted:
435,$85
Based on CDC awarded amount
Amount Budgeted:
435,885
TOTAL EXPENDITURE BUDGET
$510,885
PERSONNEL SERVICES
100
Meetings (42325)
Amount Budgeted:
44,950
'
Administration:
Deputy City Manager (D96906-04)
0.05 FT
6,850
Senior Accountant (D96906-04)
0.10 FT
7,500
Senior Program:
18,375 '
Com Svcs - Coordinator (D96904-04)
0.80 FT
30,600
SUPPLIES
9,500
Operating Supplies (41200)
Amount Budgeted:
0
Senior Program (D96904-04)
Administration (D96906-04)
OPERATING EXPENDITURES
Advertising (42115)
Amount Budgeted:
700
Public Hearing Notices (D96906-04)
700
Postage Charges (42120)
Amount Budgeted:
100
Fed Ex Charges (D96906-04)
100
Meetings (42325)
Amount Budgeted:
200
(D96906-04)
200
Contributions -Com Groups (42355)
Amount Budgeted:
43 075
YMCA Childcare (D96901-04)
18,375 '
YMCA Daycamp (D96902-04)
12,050
DBIA - Paint the Town (D99903-04)
9,500
Service Center for Independent Living (600098-04)
3,150
Misc-Unallocated funds
202
CITY OF DIAMOND BAR
CDBG Fund (125)
BUDGET DISCUSSION
FY04-05
Page 2
PROFESSIONAL SERVICES Amount Budgeted:
Professional Services (44000)
150,945
Senior Pgm Insur - based on bal avail (D96904-04)
Contract Admin - D Cho & Assoc (D96906-04)
1,207
Home Improvement Loan Pgm (600503-04)
20,000
Misc-Admin (1396906-04)
121,500
8,238
TRANSFERS -OUT
Transfer Out - CIP (991549250) Amount Budgeted:
20605 OB Blvd - Sidewalk Instln - SR60 to Solitaire
270,915
15700 Sycamore Cyn Pk -ADA Retrofit Phase 11
195'915
75,000
FUND BALANCE RESERVES
CDBG Resources Amount Budgeted:
n
203
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2004-2005
CITIZENS OPTION FOR PUBLIC SAFETY
FUND DESCRIPTION:
FUND TYPE: =Safety
FUNCTION: FUND #:
The City receives COPS grants from both the state and federal governments. The purpose of
these funds are to enhance the City's public safety budget and to fund special public safety
related projects. The transfer to the General Fund covers the cost of the 290-D Officer, a portion
of the Law Enf. Tech. position and special services requested by the City. These special services
could include traffic safety check points, bicycle patrol, and enhanced traffic enforcement.
ESTIMATED RESOURCES
31850
Public Safety Grant - Federal
31855
Public Safety Grant - State
36100
Interest Revenue
25500
Fund Balance Reserve
39,448
115,405
TOTAL
SUPPLIES
4411-01200 Operating Supplies
4411-14000 Promotional Supplies
Total Supplies
OPERATING EXPENDITURES
4411-42110 Printing
4411-42115 Advertising
441142125 Telephone
441142126 Utilities
441142140 Rntl/Lease of Real Property
441142200 Equipment Maintenance
4411-42210 Maint-Grounds & Bldgs
4411-42340 Education & Training
Total Operating Exp.
PROFESSIONAL SERVICES
4411-44000 Professional Svcs
Total Professional Svcs
CAPITAL OUTLAY
4411-46100 Vehicle Equipment
4411-46230 Computer Equip -Hardware
441146240 Communication Equipment
4411-46250 Misc Equipment
Total Capital Outlay
TRANSFER -OUT
9915-49001 Transfer Out -General Fund
FUND BALANCE RESERVE
25500 Fund Balance Reserve
TOTAL
FY2002-03
Actuals
FY2003-04
FY2003.04
FY
A gusted Bud et
Pro acted
Adopted ted
39,448
115,405
39,500
120,00020,000
24,281
6,667
5,000
100,000
100,000
283,282
195,615
3,000
195,615
2'000
444,802
360,115
322,896
114,065
236,065
339
1,659
500
4,000500
198
1,998
4,500
1,170
1,500
1,368
2,000
91
1,000
818
1,000
1,188
4,000
302
200
2,601
2,000
2,640
1,000
14,700
15,435
14,700
2,500
1,348
500
1,013
14,150
4,174
3,465
4,698
1,500
2,318
5,000
827
4,400
26,420
31,400
24,998
2,000
26,750
8,000
8,000
7,600
7,900
7, 700
7,600
7,900
7,700
16,873
10,510
1,000
0
1,000
0
30,357
57,740
2,000
1,5650
20,000
1,565
20,000
155,029
155,029
173,000
173,000
176,470
17 3,000
173,000
178,470
195,615
195,615
141,615
114,065
1,145
141,615
114,065
1,145
205
CITY OF DIAMOND BAR
COPS Fund (126)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $236,065
ESTIMATED RESOURCES
Public Safety Grant -f=ederal (31850)
Amount Budgeted:
20,000
Cell Phones, Service Center Phones
20,000
Public Safety Grant - State (31855)
Amount Budgeted:
100,000
Assumed State will continue to fund.
100,000
Interest Revenue (36100)
Amount Budgeted:
2,000
Svc Ctr ($1,286.25/mo), 11 months
2,000
Fund Balance Reserve
Amount Budgeted:
114,065
Projected Year End Estimates
114,065
TOTAL EXPENDITURE BUDGET $236,065
SUPPLIES
Operating Supplies (41200) Amount Budgeted: 500
Misc 500
Promotional Supplies (41400) Amount Budgeted: 1,500
Community Relations Prmtnl Items 1,500
OPERATING EXPENDITURES
Printing (42110) Amount Budgeted: 1,000
1,000
Advertising (42115) Amount Budgeted: 200
Public Hrg Notice 200
Telephone (42125)
Amount Budgeted:
1,000
Cell Phones, Service Center Phones
1,000
Utilities (42126)
Amount Budgeted:
2,500
Svc Ctr
2,500
Rntl/Lease of Real Property (42140)
Amount Budgeted:
14,150
Svc Ctr ($1,286.25/mo), 11 months
14,150
Equipment Maintenance (42200)
Amount Budgeted:
1,500
Radar Guns (purchased by COPS Fds)
1,500
206
CITY OF DIAMOND BAR
COPS Fund (126)
BUDGET DISCUSSION
FY04-05
Pane 2
Maint-Grounds & Bldgs (42210)
Amount Budgeted:
4,400
CAM (400/mo), 11 months
4,400
Misc
Amount Budgeted: 178,470
290-D Team
115,464
Education & Training (42340)
Amount Budgeted:
check points etc
2,000
Law Enf Tech - Partial
33,000
2,000
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted:
7,700
Project Sister
2,500
Web Site Maint
At Risk Youth Counseling
5,200
CAPITAL OUTLAY
Computer Equip -Hardware (46230)
Amount Budgeted:
0
Svc Ctr - laser printer, fax, network system
Communication Equipment (46240) Amount Budgeted: 0
Radio Equipment
Misc Equipment (46250)
Amount Budgeted: 20,000
20,000
TRANSFERS -OUT
Transfer Out -General Fund (49001)
Amount Budgeted: 178,470
290-D Team
115,464
Special Services - School traffic patrol
30,006
check points etc
Law Enf Tech - Partial
33,000
FUND BALANCE RESERVES
Amount Budgeted: 1,145
1,145
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2004-2005
NARCOTICS ASSET FORFEITURE FUND
FUND DESCRIPTION:
FUND TYPE: Special Revenue
FUNCTION: Public Safety
FUND #: 127
During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government,
It is required that these funds be used to enhance drug and law enforcement activities.
FY2002-03 FY2003-04 FY2003-04 FY 2004-05
ESTIMATED RESOURCES Actuals Adjusted Budget Projected Adopted
36100 Interest Revenue 6,604
25500 Fund Balance Reserve- 1
350,385 308,582 308,582 308,582
TOTAL ISA qAa Inn Guo �„n _-_ ---
OPERATING EXPENDITURES
4411-42340 Education and Training
Total Operating Exp.
0
0
0
,
PROFESSIONAL SERVICES
4411-44010 Prof Svcs -Auditing
Total Professional Svcs
0
0
0
0
CAPITAL OUTLAY
4411-46100 Auto Equipment
4411-46250 Misc Equipment
48,407
0
Total Capital Outlay
48,407
0
0
TRANSFER -OUT
9915-49001 Transfer -out - General Fund
Total Transfer Out
0
0
FUND BALANCE RESERVE
25500 Fund Balance Reserve
308,582
308,582
308,582
308,58;
308,582
308,582
308,582
308,582
TOTAL
356,989
308,582
308,582
308,58;
208
CITY OF DIAMOND BAR
NARCOTICS ASSET FORFEITURE FUND (127)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $308,582
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 308,582
Estimated Based on Projected 308,582
Interest Revenue (36100) Amount Budgeted: 0
Based on History
TOTAL EXPENDITURE BUDGET $308,582
PROFESSIONAL SVCS
Prof Svcs -Auditing (44010) Amount Budgeted: 0
CAPITAL OUTLAY
Auto Equipment (46100) Amount Budgeted: 0
Community Policing Vehicle
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 308,582
308,582
209
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2004-2005
CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND
FUND DESCRIPTION:
I
FUND TYPE: Special Revenue
FUNCTION: Public Safety
FUND #: 128
During FY1999-2001, the City received California Law Enforcement Equipment Program (CLEEP)
from the State. These funds are to be used to enhance equipment resources available to the
City's local law enforcement agency.
ESTIMATED RESOURCES
31857 CA Law Enf Equip Pgm
36100 Interest Revenue
25500 Fund Balance Reserve
TOTAL
FY2002-03 FY2003-04 FY2003-04 FY 2004-05
Actuals Adjusted Budget Projected Proposed
24,624 -
2,055 1,200 1,000
118,162 84,626 84,626 85,826
144,841 84,626 85,826 86.826
CONTRACT SERVICES
45401 CS -Sheriff Department 60,215 _
60,215 0 0 0
CAPITAL OUTLAY
4411-46250 Misc Equipment
40,000
Total Capital Outlay
0
0
0
40,000
FUND BALANCE RESERVE
i
25500 Fund Balance Reserve
84,626
84,626
85,826
46,826
84,626
84,626
85,826
46,826
TOTAL
144,841
84,626
85,826
86,826
210
CITY OF DIAMOND BAR
CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $86,826
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 85,826
Estimated Based on Budget 85,826
CA Law Enf Equip Pgm Amount Budgeted: 0
Interest Revenue (36100) Amount Budgeted: 1 000
1,000
TOTAL EXPENDITURE BUDGET $86,826
CONTRACT SERVICES Amount Budgeted: 0
CS -Sheriff Department (45401)
CAPITAL OUTLAY
Misc Equipment (46250) Amount Budgeted: 40,000
High Technology Equipment Requested by
Sheriffs Dept. 40,000
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 46,826
46,826
211
CITY OF DIAMOND BAR
LLAD 38 (138)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $738,350
ESTIMATED RESOURCES
Approp Fund Balance (25500) Amount Budgeted: 465 450
Anticipated Fund Balance 465,450
Prop 1 X -Sp Assessment (30300) Amount Budgeted: -265,900
265,900
Interest Revenue Amount Budgeted: 7,000
Based on Experience 7,000
TOTAL EXPENDITURE BUDGET $738,350
PERSONNEL SERVICES
Amount Budgeted: 21,900
CS Director 0,010
Pks & Maint Supervisor 0.250
Maint Wkr Il 0.025
OPERATING EXPENDITURES
Advertising (42115)
Amount Budgeted:
Annual Updates and Public Hearing Notices
1,000
1,000
UiRities (42126)
Water
Amount Budgeted:
112,200
Edison
104,100
Water -- Increased service area ($16,010)
8,100
Edison -- Increased service area ($1,050)
Maint, of Grounds/Bldgs (42210)
Amount Budgeted:
As -needed Maintenance
15,000
15,000
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted:
Assessment Engineer
7,000
Utility Consultant
7,000
0
214
CITY OF DIAMOND BAR
LLAD 38 (138)
BUDGET DISCUSSION
FY04-05
Page 2
CONTRACT SERVICES
Contract Services (45500) Amount Budgeted: 120,000
Contract Maintenance (02103) 70,720
Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy 13,280
Maint. of New Areas: DB Blvd at MT Laurel, Pathfinder at Evergreer 36,000
Springs, Brea Canyon Road at Gemdal, Golden Springs at Adel, Grand Ave Median, DB Blvd at Temple
CAPITAL EXPENDITURES
Capital Improvements (46410) Amount Budgeted: 35,000
Replacement of ten irrigation controllers/cabinet boxes 35,000
@ $3,500 ea
Transfer to CIP Fund (9915-49250) Amount Budgeted:
410,000
Grand Ave Median (40%)
City Entry Imp -SE Cnr DBB @ Temple
0
128,000
Landscape Impr-DBB btwn Mplhll & Mt Laurel
125,730
Landscape Impr-Pathfinder @ Evergreen Spgs
63,837
Landscape Impr-BCR @ Gerndal
54,717
Landscape Impr-Gldn Spgs @ Adel
37,716
FUND BALANCE RESERVES
Reserve -Future Capital imp (25500) Amount Budgeted:
16,250
16,250
215
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2004-2005
LANDSCAPE MAINTENANCE - DIST. #39 FUND
FUND DESCRIPTION:
=#:
Special Revenue
andscape
139
The City is responsible for the operations of the LLAD #39. This district was set up in accordance
16,600
with the Landscape and Lighting Act of 1972.
Property owners benefiting from this district
85
a special assessment on their properly taxes.
receive
This fund accounts for this district's operations.
168
FY2002-03 FY2003-04 FY2003-04
FY 2004-05
ESTIMATED RESOURCES
Actuals Adjusted Budget Pro ected
Adopted
25500 Approp Fund Balance
30300 Prop Tx -Sp Assessment
231,015 257,254 257,254
271,692
36100 Interest Revenue
167, 997 164,450 166,685
4,888
164,190
TOTAL
8,000
dna ann A- -I 4,000
3,000
PERSONNEL SERVICES
5539-40010 Salaries
5539-40020 Over -Time Wages
5539-40070 City Paid Benefits
5539-40080 Retirement
5539-40083 Worker's Comp. Exp.
5539-40084 Short/Long Term Disability
5539-40085 Medicare
5539-40090 Cafeteria Benefits
Total Personnel
OPERATING EXPENDITURES
5539-42110 Printing
5539-42115 Advertising
5539-42126 Utilities
5539-42210 Maint. of Grounds/Bldgs
Total Operating Exp.
PROFESSIONAL SERVICES
5539-44000 Professional Services
Total Prof. Svcs.
CONTRACT SERVICES
5539-45500 Contract Services
Total Contract Svcs.
CAPITAL OUTLAY
5539-46250 Misc.Equipment
9915-49250 Transfer out - CIP Fund
Total Capital Outlay
16,735
16,600
16,600
15,450
85
168
230
240
250
1,949
2,100
2,000
2,350
623
680
600
650
102
110
96
100
244
240
350
250
2,639
2,730
2,913
22.545
22,690
22 ,799,900
212,850
1,740
44,204
18,418
64,362
10,426
10,426
2,000 1,950
61,160 48,408
42,000 21 aoa
105,160
onm
1,000
61,160
15,000
77,160
8,904 7.
49,313 62,480 50,793 57,000
49,313 62,480 50,793
57,000
25,000 33,000
0 25,800
0 25,000 0 58,800
FUND BALANCE RESERVES
25500 Reserve - Future Capital Imp 257,254
Total Fund Balance Res. 257.254
201,289
201,289
271
271,
217,022
217.022
TOTAL 403,900 429,704 427,939 438,882
217
CITY OF DIAMOND BAR
LLAD 39 (139)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $438,882
ESTIMATED RESOURCES
Approp Fund Balance (25500) Amount Budgeted: 271,692
Estimated Based on Budget 271,692
Prop Tx -Sp Assessment (30300) Amount Budgeted: 164,190
164,190
Interest Revenue Amount Budgeted: 3,000
Based on Experience 3,000
TOTAL EXPENDITURE BUDGET $438,882
PERSONNEL SERVICES
Amount Budgeted: 21,900
CS Director 0.010
Supt - Pk & Maint 0.167
Pks & Maint Supervisor 0.083
Maint Wkr fl 0.025
OPERATING EXPENDITURES
Advertising (42115)
Amount Budgeted:
1,000
Annual Updates and Public Hearing Notices
1,000
Utilities (42126)
Amount Budgeted:
61,160
Water
56'830
Edison
4,330
Maint. of Grounds/Bldgs (42210)
Amount Budgeted:
15 000
As -needed Maintenance
15,000
`
PROFESSIONAL SERVICES
Professional Services (44000)
Amount Budgeted:
7,000
Assessment Engineer
7,000
Utility Consultant
0
218
CITY OF DIAMOND BAR
LLAD 39 (139)
BUDGET DISCUSSION
FY04-05
Page 2
CONTRACT SERVICES
Contract Services (45500) Amount Budgeted:
Contract Maintenance 57,000
Bee, Was & Gopher Control in Mini -Parks 53,000
CAPITAL EXPENDITURES 4,060
Misc Equipment (46250) Amount Budgeted:
10 Replacement Irrigation Controllers/Controller Boxes 33,000
$3,500 ea 33,000
Capital Improvements (4 10) Amount Budgeted:
0
Transfer to CIP Fund (9915-49250) Amount Budgeted:
Pantera Dr - Slope Repair 25,800
25,800
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25500) Amount Budgeted: 217,022
217,022
219
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2004-2005
LANDSCAPE MAINTENANCE - DIST. #41 FUND
EFUND#:
Special Revenue
Landscape
141
FUND DESCRIPTION:
16,485
11,735
The City is responsible for the operations of the LLAD #41. This district was set up in accordance
with the Landscape and Lighting
Act of 1972.
a special assessment on their
Property owners benefrting from this district receive
7,000
property taxes. This fund is to account for the cost of the operations
of this special district.
31,000
ESTIMATED RESOURCES
FY2002-03 FY2003.04 FY2003-04
Actuals Ad usted Bud et Pro acted
FY 2004-05
25500 Approp Fund Balance
26,814
Adopted
30300 Prop Tx -Sp Assessment
409,062 328.561
12
344,019
36100 Interest Revenue
1398
23,561
122,157 123,420
8,,312312
122,157
TOTAL
6,000
538,82$ 52fi.718 ��4,000
r113 4
`4,000
PERSONNEL SERVICES
5541-40010 Salaries
5541-40020 Over -time Wages
554140070 City Paid Benefits
5541-40080 Retirement
5541-40083 Worker's Comp. Exp.
5541-40084 Short/Long Term Disability
5541-40085 Medicare
5541-40090 Cafeteria Benefits
Total Personnel
OPERATING EXPENDITURES
5541-42115 Advertising
5541-42126 Utilities
5541-42210 Maint. of Grounds/Bldgs
Total Operating Exp.
PROFESSIONAL SERVICES
5541-44000 Professional Services
Total Prof. Svcs.
CONTRACT SERVICES
5541-45500 Contract Services
5541-45519 CS-Weed/Pest Abatement
Total Contract Svcs.
CAPITAL OUTLAY
5541-46250 Misc Equipment
9915-09250 Capital improvements
Total Capital Outlay
FUND BALANCE RESERVES
25500 Reserve - Future Capital Imp
Total Fund Balance Res.
TOTAL
16,735
85
168
1,949
623
102
244
1,748
52,010
5,521
59,279
16,600
230
2,100
680
110
240
2,730
22,690
2,000
72,010
15,000
89,010
16,600 15,450
240
2,000
600
96
350
2,913
22,799
1,925
44,216
11,280
250
2,350
650
100
250
2,850
1,900
1,000
72,010
10 non
0
13,700
13,700
16,485
11,735
7,000
16,485
i 1, 735
7,000
25,289
31,000
50,793
27,000
25,28 9
22,000
53,000
26,814
15,000
77,607
42,000
52,500
19,454
240,000
12,400
52,500
240,000
19,454
282,500
12,400
;4� inn
398,561
221
344,019 23,766
344,019 ?'A 7rr,
176
CITY OF DIAMOND BAR
LLAD 41 (141)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $470,176
ESTIMATED RESOURCES
Approp Fund Balance (25500) Amount Budgeted:
344,019
344,019
Prop Tx -Sp Assessment (30300) Amount Budgeted:
122,157
122,157
Interes# Revenue Amount Budgeted:
Based on Experience & Lower Cash Bals 4,000
4,000
TOTAL EXPENDITURE BUDGET $470,176
PERSONNEL SERVICES
CS Director
Pks & Maint Supervisor
Maint Wkr II
Amount Budgeted:
0.010
0.250
0.025
21,900
OPERATING EXPENDITURES
Advertising (42115) Amount Budgeted;
Annual Updates and Public Nearing Notices 1,000
1, 000
Utilities (42126)
Water (02103)
Edison 02-03
New Area Along
canyon
Maint. of Grounds/Bldgs (42210)
As -needed Maintenance
orr : vvater
Edison
Budgeted:
64,483
2,347
72,010
180
Amount Budgeted: 10,000
10,000
PROFESSIONAL SERVICES
Professional Services (44000)
Assessment Engineer Amount Budgeted: 7,000
7, 000
223
CITY OF DIAMOND BAR
LLAD 41 (141)
BUDGET DISCUSSION
FY04-05
Page 2
CONTRACT SERVICES
Contract Services (45500)
Contract Maintenance
CS-WeedlPest Abatement
L.A. County Ag
U)
Amount Budgeted: 27,000
27.000
1
15,000
CAPITAL EXPENDITURES
Misc Equipment (46250) Amount
15 Replacement Irrigation Controllers/Controller Boxes Budgeted: 52,50D
0$3.500 52,500
Capital Improvements (46410)
Slope Imp -BC Cutoff-Fallowfield/WCL
240,000
FUND BALANCE RESERVES
Reserve -Future Capital Imp (25500) Amount Budgeted:
23,766
23,766
224
CAPITAL PROJECTS
FUNDS
225
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECT LIST
FY 04-05
# Project Description Total Cost Gen Fd Gas Tax AB2928 Prop C LACit id to Grand Ave Fd TCA ^. Developer/
Prove m -nt Projects
16101 N. Walnut- WCL -Lemon
18603 'Grand Ave Beautification/Betterment-SR-57 to DBB
01404 Slurry Seal/Overlay - Area 1
Total - Street Improvement Projects
450,000 450,000
11600,000 340,260
600,000 320,000 280,000
--&I uvnaaons
69,000 180,580 760,160 250,000
2,650,000 1,110,260 280,000 0 0 69,000 180,580 760,160 250,000
Traffic Management /Safety Projects
14699
Brea Cyn Cutoff @ SB 57 On/Off Ramp
19804
Pathfinder @ Peaceful Hills TS
20005
TS - DB Blvd @ Maple Hill
20105
LT - DB Blvd @ Sunset Crossing
20205
LT - DB Blvd @ NB SR57 On -Ramp
20305
LT - DB Blvd @ Cold Spring
20405
'TS Mod - Grand/Gldn Springs
20,505
'TS Mod - Grand / 800 S. Grand
DB Blvd - Sidewlk Instln - SR60 to solitaire
Total - Traffic Projects
Total Road7Traffic Imp - Fyo,4-05
N
N $500,000 are an estimate and will be negotiated prior
lT r to the adoption of the budget. Any changes to this
ro ect 0 Pro ect Dascri Ion
Irks and Rec Improvements
15700 Sycamore Canyon Pk - ADA Retrofit Phase 11
15704 Sycamore Canyon Pk - ADA Retrofit Phase III
19103 Starshine ADA - Retrofit
18502 Sycamore Cyn - Trail & Trail Head Improvement
19603 Summitridge Pk Restrooms, Tot Lot & Drkng Ftn
TOTAL
130,000
165,000 165,000 130,000
150,000 150,000
100,000 100,000
100,000 100,000
100,000
100,000 100, 000
150.000 100,000
150,000
995,000 0 0 0 615,000
0 0 0 380,000
3,645,000 1,110,260 280,000 0 615,vvv 69,000 180,580 760,160 630,000
n cosi General Fd CDBG Pro 12 Pro 40 Park Dev Fund V Vw usrng nrvera t4
GU
Mine Cons. Park Grants
85,000 10,000 75,000
850,000 425,000 425,000
249,980 140,663
350,000 107,016 84,338 24,979
326,400 PRs non ,A , 124,081 118,903
- --- �•��� ra,uvu 532,016 851,663 40,400 84,338 124,081 143,882
Pro ect >K Pro ect
Miscellaneous Improvements
19203
Slope Impr-Brea Cyn Cutoff-Falkw Ad/WCL
19303
City Entry - SE Cnr DBB @ Temple Ave
18302
Landscape lmpr-DBB btwn Mplhll & Mt Laurel
18102
Landscape Impr-Pathfinder @ Evergreen Spgs
18202
Landscape Impr-BCR @ Gemdal
18202
Landscape Impr-Gldn Spgs @ Adel
19904
Pantera Dr, - Slope Repair
20605
DB Blvd - Sidewlk Instln - SR60 to solitaire
20705
Lorbeer Ball Field - Artificial Turf
TOTAL
240,000
128,000
125,730
63,837
54,717
37,716
70,000
195,915
725,100
195,915
362,550 362,550
128,000
125,730
63,837
54,717
37,716
25,800
240,000
44,200
1,641,015 0 195,915 362,550 362,550 410,000 25,800 240,000
44,200
FY 04-05 CIP Projects Grand.Toral s_7,14-7,395
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECT LIST
FY 04-05
Funding Source T t 1
oas
General Fund
1,120,260
Gas Tax Fund
280,000
A82928 - Traffic Congestion Relief
Prop C - Transit Fund
0
615,000
LAC Aid to Cities/MTA call for projects
69,000
TDA Fund
Grand Ave improvement Fund
69,000
TEA 21 Funds
111,580
Park Dev Fund
760,160
Rivers & Mountains Conservancy Grant
40,400
Developer Fees (includes WVWD)
124,081
674,200
CDBG Fund
270,915
Prop 12 - Park Grant
894,566
Prop 40 - Park Grant Fund
1 214 213
LLAD #38
410,000
LLAD #39
25,800
LLAD #41
240,000
Jobs Housing Grant
84,338
Playground Cover Grant
24,979
Land & Water Grant
118,903
s7
N
N
v
CIP Project Type Totals
Street Improvements 2,650,000
Traffic Control Improvements 995,0G0
Park and Rec. Improvements 1,861,380
Miscellaneous Improvements _ 1,641015
$7,147,395
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2004-2005
GRAND AVE CONSTRUCTION FUND
FUND DESCRIPTION:
FUND TYPE: Capital Project
FUNCTION: Str Improvement
FUND #: 225
During FY 89-90 , the City entered into an agreement with the County of San Bernardino to settle
its Grand Ave. litigation. This agreement states that the County would provide the City with funds
for improvements which are relevant to the Grand Ave. opening. The agreement states that these
funds were to be held in a special fund and expenditures for improvments were to be made from
this fund. This fund was established to record these activities.
FY2002-03 FY2003-04 FY2003-04 FY 2004-05
ESTIMATED RESOURCES Actuals Adjusted Budget Projected Proposed
25500 Fund Balance Reserve 131,900 111,580 111,580 111,58(
TOTAL 131,900 111,580 111,5 111, 58U
TRANSFERS - OUT
49250 Transfer - out CIP Fund
FUND BALANCE RESERVES
25500 Fund Balance Reserve
TOTAL
321 111,580
111,580
111
111,579 111,580 [
111,579 0 111,580
131,900 111,580 111,580 111,580
CITY OF DIAMOND BAR
GRAND AVE CONST (225)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $111,580
ESTIMATED RESOURCES
Fund Balance Reserve Amount Budgeted: 111,580
Projected 111,580
TOTAL EXPENDITURE BUDGET $111,580
TRANSFERS -OUT
Transfer Out-CIP Fund (49250) Amount Budgeted: 111,580
1eeo3 Grand Ave - Beautification 111,580
FUND BALANCE RESERVES
Amount Budgeted: , 0
229
CITY OF DIAMOND BAR FUND TYPE: Capital Project
SPECIAL FUNDS BUDGET FUNCTION: Capital Project
FY 2004-2005 FUND #: 250
CAPITAL IMPROVEMENT PROJECTS FUND
FUND DESCRIPTION:
This fund was created to account fot the City capital improvement projects which are not required
to be accounted in independent funds. The revenues in this fund will generally come from
transfer -in from other funds and have been indentified for specific capital projects.
ESTIMATED RESOURCES
25500
Appropriated Fund Balance
31900
intergovt Rev - Other Cities
31330
MTA - Call for Projects
31817
Prop 12 Revenue
31815
Park Grants
31835
Federal Grants
31818
Prop 40 Revenue
34550
Developer Fees
36660
Donations
39001
Transfer in - General Fd
39010
Transfer in - Library Fund
39111
Transfer in - Gax Tax
39113
Transfer in - Prop C Transit
39114
Transfer in - ISTEA
39119
Transfer in - TDA
39124
Transfer in - Park Developmt
39125
Transfer in - CDBG
39117
Transfer in - AB 2928
39138
Transfer in - District 38
39139
Transfer in - District 39
39141
Transfer in - District 41
39225
Transfer in - Grand Ave Fd
592,416
Transfer in - PFC
1,254,480
TOTAL
CAPITAL OUTLAY
5510-46411 Street Improvements
5510-46412 Traffic Mgt Improvements
5310-46415 Park & Rec Improvements
5310-46250 Misc. Equipment - DBC
5510-46416 Landscape & irrigation Imp
5215-46420 Municipal Buildings
5215-46420 Misc. Capital Improvements
Total Capital Outlay
FY2002-03 FY2003-04 FY2003-04 FY 2004-05
Actuals Adjusted Budget Projected Adopted
176,272
268,317
268,317
-
679,754
69,000
83,217
69,000
268,668
140,497
40,278
894,566
32,318
228,220
12,612
352,301
240,000
201,184
201,184
-
19,454
426,662
12,400
1,214,213
20,321
130,000
73,360
674,200
570
89,706
14,706
-
584,010
2,393,359
1,048,766
1,120,280
-
15,485
15,485
161,442
71,440
280,000
592,416
1,604,433
1,254,480
615,000
700,000
760,160
-
69,000
787,929
943,216
619,409
40,400
679,754
232,082
83,217
270,915
268,668
40,278
40,278
-
32,318
374,010
8,412
410,000
57,385
25,000
19,989
25,800
19,454
240,000
12,400
240,000
20,321
111,580
73,360
111,580
5,550,573
5,631,177
5,631,177
7,147,395
8,325,798
13,935,646
9,210,443
7,147,395
787,929
2,998,678
824,318
2,650,000
572,573
1,749,139
1,244,777
995,000
130,161
1,083,169
86,039
1,861,380
354,200
251,656
57,385
674,236
19,989
1,445,100
6,509,433
7,149,223
6,710,304
73,360
195,915
8,057,481
14,008,645
9,210,443
7,147,395
FUND BALANCE RESERVES
25500 Reserve - Future Capital Imp 268,317 (72,999) 0
Total Fund Balance Res. 268,317 (72,999) 0 0
TOTAL 8,325,798 13,935,646 9,210,443 7,147,395
230
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECTS FUND (250)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $7,147,395
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 0
0
Intergovt Revenue - Other Cities (31900) 0
MTA - Call for Projects Revenue
Amount Budgeted:
69,000
Street Improvements
69.000
Prop 12 Revenue
Amount Budgeted:
10,000
894,566
Parks Grant
894,566
Park Grants (31815)
Amount Budgeted:
352,301
Land and Water Grant
118,903
Jobs Housing Grant
84,338
Playground Cover Grant
Amount Budgeted:
24,979
615,000
Rivers & Mountains Conservancy Grant
124,081
Federal Grants (31835)
Amount Budgeted:
0
Prop 40 Revenue
Amount Budgeted:
1,214,213
Park Grants
1,214,213
Developer Fees (34550)
Amount Budgeted:
674,200
Street Improvements
Amount Budgeted:
250,000
69,000
Traffic Management Improvements
380,000
Misc Improvement
44,200
Donations (36660)
0
Transfers In - General Fund (39001)
Amount Budgeted:
1,120,260
Street Improvements
1,110,260
Park & Rec Improvements
10,000
Transfers In - Gas Tax (39111)
Amount Budgeted:
280,000
Street Improvement Projects
280,000
Transfers In - Prop C (39113)
Amount Budgeted:
615,000
Traffic Management Projects
615,000
Transfers In - ISTEA
Amount Budgeted:
760,160
TEA 21 Revenue
760,160
Transfers In - TDA (39119)
Amount Budgeted:
69,000
Street Improvement Projects
69,000
231
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECTS FUND (250)
BUDGET DISCUSSION
FY04-05
Page 2
Transfers In - Park Dev f=und (39124) Amount Budgeted: 40,400
Park & Rec Improvements 40,400
Transfers In - CDBG (39125) Amount Budgeted: 270,915
Park & Rec Improvements 75,000
Misc Improvements 195,915
Transfers In - AB 2928 (39117)
Amount Budgeted:
Brea Cyn Cutoff @ SB 57 On/Off Ramp
0
Street Improvement Projects
165,000
LT - DB Blvd @ Maple Hill
150,000
LT - DB Blvd @ Sunset Crossing
100,000
LT - DB Blvd @ NB57 On -Ramp
410,000
Transfers In - LLAD 38 (39138)
Amount Budgeted:
TS Mod - Grand/Gldn Sprgs
Miscellaneous Improvements
TS Mod - Grand/800 S. Grand
410,000
25,840
Transfers In - LLAD 39 (39139)
Amount Budgeted:
Miscellaneous Improvements
25,800
240,000
Transfers In - LLAD 41 (39141)
Amount Budgeted:
Miscellaneous Improvements
240,000
111,580
Transfers In - Grand Ave (39225)
Amount Budgeted:
Traffic Management/Sfty Projects
111,580
TOTAL EXPENDITURE BUDGET $7,1471395
CAPITAL OUTLAY
Street Improvements (551046411) Amount Budgeted: 2,650,000
Grand Ave-Beautification/Betterment-SR57 1,600,000
N Walnut dr - WCL to Lemon 450,000
Slurry Seal/Overlay - Area 1 600,000
Traffic Mgt Improvements (5510-46412)
Amount Budgeted: 995,000
Brea Cyn Cutoff @ SB 57 On/Off Ramp
130,000
Pathfinder @ Peaceful Hills - TS
165,000
LT - DB Blvd @ Maple Hill
150,000
LT - DB Blvd @ Sunset Crossing
100,000
LT - DB Blvd @ NB57 On -Ramp
100,000
LT - DB Blvd @ Cold Spring
100,000
TS Mod - Grand/Gldn Sprgs
100,000
TS Mod - Grand/800 S. Grand
150,000
Park & Rec Improvements (5310-46415) Amount Budgeted: 1,861,380
Sycamore Canyon Pk - ADA Retrofit Phase II 85,000
Sycamore Canyon Pk - ADA Retrofit Phase I II 850,000
Starshine ADA Retrofit - Design 249,980
Sycamore Canyon - Trail & Trail Head Improvement 350,000
Summitridge Pk-Restrooms, Tot Lot & Drking Ftn 326,400
232
CITY OF DIAMOND BAR
CAPITAL IMPROVEMENT PROJECTS FUND (250)
BUDGET DISCUSSION
FY04-05
Paoe 3
Landscape & Irrigation Imp (5510-46416) Amount Budgeted: 1,445,100
Slope Impr-Brea Cyn Cutoff-FallowFld/WCL 240,000
City Entry - SE Cnr DBB @ Temple Ave 128,000
Lorbeer Ball Field - Artificial Turf 725,100
Landscape Impr- DBB btwn Mplhill & Mt Laurel 125,730
Landscape Impr - Pathfinder @ Evergreen Spgs 63,837
Landscape Impr - BCR @ Gerndal 54,717
Landscape Impr - Gldn Spgs @ Adel 37,716
Pantera Dr. - Slope Repair 70,000
Misc Improvements Amount Budgeted: 195,915
DB Blvd - Sidewlk Installation - SR60 to Solitaire 195,915
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 0
233
INTERNAL SERVICE
FUNDS
i
CITY OF DIAMOND BAR FUND TYPE: Internal Svc
SPECIAL FUNDS BUDGET FUNCTION: Self Insurance
FY 2004-2005 FUND #: 510
SELF INSURANCE FUND
FUND DESCRIPTION.
This fund was established in accordance with Resolution #89-53. The resolution states the City
1,439,730
will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self -
1,473,341
assumed losses and related costs. Contributions to the fund shall be pro -rata from all other
1,439,730
City funds afforded protection under the program based upon each of the funds exposure to liability.
1,473,341
FY2002-03 FY2003-04 FY2003-04
FY 2004-05
Actuals Adjusted Budget Pro'ected
ESTIMATED RESOURCES
Proposed _
25500 Approp Fund Balance 1,293,919 1,409,730 1,409,730
36100 Interest Revenue
1,483,34 1
24,093 40,000 20,000
39001 Transfer in - General Fund 162,064 165,000 183,752
TOTAL i aRn WA , R, A -712., _. .
185,06U
OTHER EXPENDITURES
4081-47200 Insurance Expenditures
4081-47210 Insurance Deposits
Total Other Exp.
FUND BALANCE RESERVE
25500 Fund Balance Reserve
Total Fund Balance Res.
TOTAL
162,064
91,718
70,346
165,000
10,000
175.000
183,752
53,611
130,141
185,OC
10,0{;
195,00
1,409,730
1,439,730
1,483,341
1,473,341
1,409,730
1,439,730
1,483,341
1,473,341
1,668,34 . -
1,480,076
1714,730
1,613,482
236
CITY OF DIAMOND BAR
SELF INSURANCE FUND (510)
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $1,668,341
ESTIMATED RESOURCES
Approp Fund Balance Amount Budgeted: 1,483,341
Estimated Based on Budget 1,483,341
Interest Revenue (36100) Amount Budgeted:
Based on lower returns 0
Transfer in - General Fund (39001}
Amount Budgeted: 185,000
185,000
TOTAL EXPENDITURE BUDGET
$1,668,341
OTHER EXPENDITURES
Insurance Expenditures (47200)
Amount Budgeted: 185,000
185,000
Insurance Deposits (47210)
Amount Budgeted: 10,000
10,000
FUND BALANCERESERVES
Reserve (25500)
Amount Budgeted:
1,473,341
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2004-2005
EQUIPMENT REPLACEMENT FUND (VEHICLES)
FUND DESCRIPTION:
FUND TYPE: Internal Svc i
FUNCTION. Equip Replacemt
FUND #: 520
This fund was established in FY99-00 to incorporate a method for the eventual replacement
of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its
life expectancy and the amount will be transferred into this fund from the General Fund.
ESTIMATED RESOURCES
25500
Restricted Fund Balance
25500
Unrestricted Fund Balance
36100
Investment Revenue
39001
Transfer in - General Fund
39111
Transfer in - Gas Tax
15,000
TOTAL
OPERATING EXPENSE
4090-42215 Depreciation Expense
CAPITAL OUTLAY
4090-46100 Auto Equipment
FUND BALANCE RESERVE
25500 Restricted Fund Balance
25500 Unrestricted Fund Balance
Total Fund Balance Res.
TOTAL
FY2002-03 FY2003-04 FY2003-04
FY Actuals Ad'usted Budget 2004-05
36,594
22,063
187,881
175,080
3,559
8,000
24,331
0
?52,365
205,143
14,531
15,000
14,531
15.000
22,063
7,063
175,080
178,080:
3,000
3,000;
1
24,331
24,331
0
0
0
0
22,063
7,063
7,063
191,440
2 7 3, 503
183,080
178,080
0
181.080
190,143
185,143
181,080
238
43
1
CITY OF DIAMOND BAR
VEHICLE EQUIPMENT REPLACEMENT FUND
BUDGET DISCUSSION
FY04-05
TOTAL RESOURCE BUDGET $188,143
ESTIMATED RESOURCES
Restricted Fund Balance (25500) Amount Budgeted: 7,063
Book Value of Equipment 7,063
Unrestricted Fund Balance (25500) Amount Budgeted: 178,080
Estimated Based on Budget 178,080
Interest Revenue (36100) Amount Budgeted: 3,000
Based on History 3,000
Transfer In - Gas Tax (39111) Amount Budgeted: 0
TOTAL EXPENDITURE BUDGET $188,143
OPERATING EXPENDITURES
Depreciation Expense (4090-42215) Amount Budgeted: 7,063
7,063
CAPITAL OUTLAY
Auto Equipment (46100) Amount Budgeted: 0
FUND BALANCE RESERVES
Restricted Fund Balance (25500) Amount Budgeted: 0
Year End Book Value of Equipment
Unrestricted Fund Balance (25500) Amount Budgeted: 181,080
Based on Budget 181,080
239
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
FY 2004-2005
COMPUTER EQUIPMENT REPLACEMENT FUND
FUND DESCRIPTION:
FUND TYPE: Internal Svc
FUNCTION: Equip Replacemt
FUND #: 530
This fund has been established to assist the City in funding and anticipating various computer related
equipment replacement and/or enhancements. The equipment will be capitalized over the life
expectancy and the amount will be transferred into this fund from the General Fund.
ESTIMATED RESOURCES
36100 Investment Revenue
39001 Transfer in - General Fund
25500 Fund Balance Reserve
TOTAL
OPERATING EXPENDITURES
409042205 Computer Equip-Maint
409042215 Depreciation - Expense
FY2002-03 FY2003-04 FY2003-04 FY 2004-05
Actuals Adjusted Budget Projected Proposed
50 -i
7,000 7,000 7,000 35,500
11,101 13,074 13,074 8,622
18,101 20,074 20,124 44,1221
4,644 14,000 7,000 0'
4,502 4,502 2,100
9,146 14,000 11,502 2,100
CAPITAL OUTLAY
46230 Computer Equip -Hardware 0
46235 Computer Equip -Software 0
Total Fund Balance Res. 0 0 0 Oi
FUND BALANCE RESERVE
25500 Fund Balance Reserve
Total Fund Balance Res.
11,503
11,503
4 8.622 42
6,074 8,622 42
TOTAL 20,649 20,074 20,124 44,122
240
CITY OF DIAMOND BAR
COMPUTER EQUIPMENT REPLACEMENT FUND
BUDGET DISCUSSION
FY04.05
TOTAL RESOURCE BUDGET
$44,122
ESTIMATED RESOURCES
Interest Revenue (36100)
Amount Budgeted:
0
Based on History
Transfer In - General Fund (39001)
Amount Budgeted:
35,500
Hardware
PC Scheduled Replacement (4yr life cycle)
20,000
Servers (5 yr life cycle)
8,000
Network Gear (5 yr life cycle)
4,500
Printers (5 yr life cycle)
3,000
Fund Balance Reserves
Amount Budgeted:
8,622
8,622
TOTAL EXPENDITURE BUDGET $44,122
OPERATING EXPENDITURES
Computer Equipment Maint (42205) Amount Budgeted:
Printer Maintenance Contract
Depreciation Exp (42215) Amount Budgeted: 2,100
Balance remaining on equip purchased from
this fund 2,100
CAPITAL OUTLAY
Computer Equip -Hardware (46230) Amount Budgeted: 0
Computer Equip -Software (46235) Amount Budgeted: 0
FUND BALANCE RESERVES
Reserve (25500) Amount Budgeted: 42,022
42,022
241
BOND RETIREMENT
RESERVE
CALCULATION
243
Bond Retirement Reserve Calculation @ 06/30/04
Outstanding Balance $ 13,755,000
Fees Related to Variable Rate:
Amortization / Bond Rate Cap
Remarketing Agent Fees
CSTRS Confirm LOC Fees
Letter of Credit Fees
Bond Reserve at 06/30/04
$218,966.26
66, 500.00
26, 356.03
35,552.86
154,776.68
$502,151.83
245
Fixed Rate @ Issuance
Interest Rate Amount
5.00%
Actual - Variable Rate
Date
Interest Rate
Amount Paid
12/30/02
1.41%
7,423.93
01/31/03
1.02%
12, 322.97
02/28/03
1.10%
11,644.64
03/31/03
1.11%
12,134.56
04/30/03
1.28%
14,433.33
05/31/03
1.34%
16,185.69
06/30/03
1.14%
12,417.18
07/31/03
0.86%
10,043.03
08/31/03
0.88%
10,589.47
09/30/03
1.00%
10, 890.94
10/31/03
1.08%
13,378.15
11/30/03
1.17%
12,398.33
12/31/03
1.19%
14,300.19
01/31/04
1.04%
12,157.76
02/29/04
1.01%
10,692.07
03/31/04
1.02%
11,966-09
04/30/04
1.12%
13,506.95
05/31/04
1.14%
12,480.98
Fees Related to Variable Rate:
Amortization / Bond Rate Cap
Remarketing Agent Fees
CSTRS Confirm LOC Fees
Letter of Credit Fees
Bond Reserve at 06/30/04
$218,966.26
66, 500.00
26, 356.03
35,552.86
154,776.68
$502,151.83
245
Fixed Rate @ Issuance
Interest Rate Amount
5.00%
26,379.45
5.00%
60,295.89
5.00%
52,758.90
5.00%
54,643.15
5.00%
56,527.40
5.00%
60,295.89
5.00%
54,643.15
5.00%
58,411.64
5.00%
60,295.89
5.00%
54,643,15
5.00%
62,180.14
5.00%
52,758.90
5.00%
60,295.89
5.00%
58,411.64
5.00%
52,758.90
5.00%
58,411.64
5.00%
60,295.89
5.00%
54,643.15
$998,650.68
N/A
NIA
NIA
N/A
$998,650.68
$496,498.85
APPROPRIATIONS
LIMIT
247
RESOLUTION NO. 2004 - 33
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, SETTING THE PROPOSITION 4 (GANN)
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2004-2005
FOR THE CITY OF DIAMOND BAR IN ACCORDANCE
WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF
THE GOVERNMENT CODE
WHEREAS, Article XIII B of the Constitution of the State of California (enacted
with the passage of Proposition 4 in 1979 and modified with the passage of Proposition
111 in 1990), provides that the total annual appropriations limit of such entity for the
i
prior year be adjusted for changes in the non-residential assessed valuation or the
percentage change in the California Per Capita Income and population except as
otherwise specifically provided for in said Article; and
WHEREAS, Section 7910 of the Government Code provides that each year the
governing body of each local jurisdiction shall, by resolution, establish its appropriations
limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled
meeting or a noticed special meeting. Prior to such meeting, documentation used in the
determination of the appropriation limit shall be available to the public; and
WHEREAS, Proposition 111 as approved by the voters of the State of California,
revised the method for calculating the Gann Spending Limit, it also requires a recorded
voice vote of the City Council regarding which of the annual adjustment factors have
been selected each year; and
WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the
method for determining the appropriations limit for each local jurisdiction for the fiscal
year; and
248
2004-33
WHEREAS, the City Council of the City of Diamond Bar wishes to establish the
appropriation limit for fiscal year 2004-2005 for the City of Diamond Bar.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Diamond Bar, California, as follows:
Section 1. That it is hereby found and determined that the documentation used in the
determination of the appropriations limit for the City of Diamond Bar for fiscal year 2004-
2005 was available to the public in City offices of said City at least fifteen days prior to
this date.
Section 2. That the County of Los Angeles LAFCO, established the appropriations
limit for the newly incorporated City.
Section 3. That the factor selected is the percentage change in total assessed
valuation for the City, due to non-residential construction.
Section 4. That the Appropriations Limit for the City of Diamond Bar as established in
accordance with Section 7902(x) and Section 7902.6 of the Califomia Government
Code is $24,879,224.
Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk
shall certify to the passage and adoption of this Resolution No. 2004 -
PASSED, APPROVED AND ADOPTED this 15th day of June , 2004.
Robert P. Zirbes, Mayor
249
2004-33
1, Linda C. Lowry, City Clerk of the City of Diamond Bar do hereby certify that the foregoing
Resolution was passed, and approved and adopted at a regular meeting of the City Council of the
City of Diamond Bar held on the 15th day of June , 2004, by the following vote:
AYES: COUNCIL MEMBERS: Chang, Huff,
M/ zirbes
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ABSTAINED: COUNCIL MEMBERS: None
ATTEST:
Linda C. Lowry, City Clerk
City of Diamond Bar —
2004-33
250
CITY OF DIAMOND BAR
ANNUAL APPROPRIATIONS LIMIT
EXHIBIT "A"
2004-2005
1989-90
Base Year
9,882,416
1990-91
Adjusted Base
10,785,669
19g1-92
Adjusted Base
11,585,192
1992-93
Adjusted Base
11,762,247
1993-94
Adjusted Base
12,275,495
1994-95
Adjusted Base
13,169,824
1995-96
Adjusted Base
14,005,207
1996-97
Adjusted Base
14,729,615
1997-98
Adjusted Base
15,608,665
1998-99
Adjusted Base
16,482,389
1999-00
Adjusted Base
17,561,562
2000-01
Adjusted Base
18,772,045
2001-02
Adjusted Base
20,576,003
2002-03
Adjusted Base
22,364,058
2003-04
Adjusted Base
24,723,466
2004-05
Adjusted Base
24,879,224
6/10/2004
2 51 2004-2005
2004-33
CITY OF DIAMOND BAR
APPROPRIATIONS LIMIT WORK SHEET
2004-2005
% Change Non Residential 0.63%
new construction
Nonresidential converted to a Ratio 1.0063
2003-2004 Appropriations Limit $24,723,466
2004-2005 Appropriations Limit $24,879,224
(New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor
6/10/2004 2004-2005
252 2009-•33
DIAMOND BAR
APPROPRIATIONS LIMIT WORK SHEET
California Per Capita Income
% Change over Prior Year
Population Change
% Change over Prior Year (City)
Per Capita converted to a Ratio
Population converted to a Ratio
Calculation of Growth Factor
(Growth Factor = Per Capita Ratio x Population Ratio)
2003-2004 Appropriations Limit
2004-2005 Appropriations Limit
$23,244,470
$24,251,759
(New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor)
CITY OF DIAMOND BAR
APPROPRIATIONS LIMIT WORK SHEET
2004-2005
California Per Capita Income
3.28%
% Change over Prior Year
Population Change
1.38%
% Change over Prior Year (County)
Per Capita converted to a Ratio
1.0328
Population converted to a Ratio
1.0138
Calculation of Growth Factor
1.0471
(Growth Factor = Per Capita Ratio x Population Ratio)
2003-2004 Appropriations Limit $23,244,470
2004-2005 Appropriations Limit $24,338,184
(New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor)
6/10/2004 254 2004-2005
2004-33
GLOSSARY
255
GLOSSARY
Activit - The smallest unit of budgetary accountability and control which encompasses a specific unit of
work or service responsibility. A sub -unit of a Function budget. {
Adoption - Formal action of the City Council, which sets the spending, limits for the fiscal year.
Allocate - To divide a lump -sum appropriation, which is designated for expenditure by specific
organization units and/or for specific purposes, activities, or objects.
Annual Bud et - A budget applicable to a single fiscal year.
ApnroRj tion - An authorization made by the council which permits the City to incur obligations and to
make expenditures of resources.
ApproQriations Limit - Article XIIIB, of the California Constitution, was amended by Proposition 4,
"The Gann Initiative" in 1979. This Article limits growth in government spending to changes in
population and inflation. The limit for the prior year is multiplied by a ratio, which is created by
multiplying the percentage change in the per capita income with the percentage change in population.
Assessed Valuation - A dollar value placed upon real estate or other property, by Los Angeles County, as
a basis for levying property taxes.
Audit - Prepared by an independent Certified Public Accountant (CPA), the primary objective of an audit
is to determine if the City's Financial Statements present fairly the City's financial position and results of
operations in conformity with generally accepted accounting principles. In conjunction with their
performance of an audit, it is customary for an independent auditor to issue a Management Letter stating
the adequacy of the C ity's i nternal c ontrols a s w ell a s r ecommending i mprovements t o t he C ity's
financial management practices.
Budget - A financial plan for a specified period of time that matches planned revenues and expenditures
to municipal services.
Bud et Calendar - A schedule of key dates which the City follows in the preparation, adoption, and
administration of the budget.
Budget Message - Included in the opening section of the budget, the Budget Message provides the
Council and the public with a general summary of the most important aspects of the budget, changes
from the previous fiscal years, and the views and recommendations of the City Manager.
CJPIA - California Joint Powers Insurance Authority
Capital Improvement Pro am CIP - A program to provide for the maintenance or replacement of
existing public facilities and assets and for the construction or acquisition of new ones.
Contin enc - An appropriation of funds to cover unforeseen events that occur during the fiscal year,
such as flood emergencies, Federal Mandates, shortfalls in revenue, and similar eventualities.
256
Contractual Services - Services rendered to City activities by private firms, individuals or other
governmental agencies. Examples of these services include traffic engineering, law enforcement, and
city attorney services.
Department - A major organizational unit of the City which has been assigned overall management
responsibility for an operation or a group of related operations within a functional area.
Designated Fund Balance - A portion of unreserved fund balance designated by Citypolicy for a specific
future use.
Encumbrance - T he 1 egal c ommitment o f a ppropriated f unds t o p urchase a n i tem o r s ervice. T o
encumber funds means to set aside or commit funds for a future expenditure.
Fees for Services - Charges paid to the City by users of a service to help support the costs of providing
that service.
Fiscal Year - The beginning and ending period for recording financial transactions. The City has
specified July 1 to June 30 as its fiscal year.
Fixed Assets - Assets of long-term nature such as land, buildings, machinery, furniture, and other
equipment. The City has defined such assets as those with an expected life in excess of one year and an
acquisition cost in excess of $300.
Franchise Fee - A franchise fee is charged for the privilege of using public rights-of-way and property
within the City for public or private purposes. The City currently assesses franchise fees on cable
television, bus stop shelters and utilities.
Fund - A self -balancing accounting entity that records all financial transactions for specific activities or
government functions. The generic fund types used by the City are: General, Special Revenue, Capital
Project, and Insurance Funds.
Fund Balance - The excess of current assets over current liabilities, and represents the cumulative effect
of revenues and other financing sources over expenditures and other financing uses.
General Fund - The primary operating fund of the City, all revenues that are not allocated by law or
contractual agreement to a specific fund are accounted for in the General Fund. With the exception of
subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any
legitimate governmental purpose.
Goal - A statement of broad direction, purpose, or intent.
Grant — Contributions of cash or other assets from another governmental entity to be used or expended
for a specific purpose, activity or facility. An example is the Local Law Enforcement Block Grant given
by the Federal Government.
Infrastructure - The physical assets of the City, i.e., streets, water, sewer, public buildings, and parks, and
the support structures within a development.
257
Investment Revenue - Revenue received as interest from the investment of funds not immediately
required to meet cash disbursement obligations.
Key Objective - A statement of specific direction, purpose, or intent based on the needs of the
community and the goals established for a specific program.
Line -Item Budget - A budget that lists detailed expenditure categories (salary, materials, telephone
service, travel, etc.) separately, along with the amount budgeted for each specified category. The City
uses a program rather that line -item budget, although detail line -item accounts are maintained and
recorded for financial reporting and control purposes.
Munici al - In its broadest sense, an adjective which denotes the state and all subordinate units of
government. Ina more restricted sense, an adjective, which denotes a city or village as, opposed to other
local government.
Objects of Expenditure - The individual expenditure accounts used to record each type of expenditure
City operations incur. For budgeting purposes, objects of expenditure are categorized into groups of
similar types of expenditures called major objects of expenditure. The principle objects of expenditure
used in the budget are:
Personal Services: Salaries and benefits paid to City employees. Includes items such
as special duty salaries and retirement.
Supplies: Amounts paid for items that are consumed or deteriorated through
use or those that lose their identity through fabrication or
incorporation into different or more complex units or substances.
Operating Expenditures: Office supplies, materials and other items used in the normal
operations of the City departments. Includes items such as books,
maintenance materials and contractual services.
Professional Services: Services supporting the government. These professionals include
physicians, lawyers, architects, auditors, therapists, systems
analysts, planners, etc.
Capital Outlay: Expenditures which qualify as capital costs according to
accounting standards. This includes furniture, fixtures,
machinery, equipment and other relatively minor fixed assets.
Operating Budget - The portion of the budget that pertains to daily operations providing basic
governmental services. The program budgets in the financial plan form the operating budget.
Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law
within the City boundaries unless it is in conflict with any higher form of law, such as a State statute or
constitutional provision.
Polic - A direction that must be followed to advance toward a goal. The direction can be a course of
actin or a guiding principle.
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Property Tax - A statutory limited tax levy, which may be imposed for any purpose.
Pro am - A grouping of activities organized to accomplish basic goals and objectives.
Program Budget - A budget that focuses upon the goals and objective of an agency or jurisdiction rather
than upon its organizational budget units or object classes of expenditure.
Reserve - An account used to indicate that a portion of a fund's balance is legally restricted for a specific
purpose and is, therefore, not available for general appropriation.
Resolution - A special order of the City Council which requires less legal formality than an ordinance in
terms of public notice and the number of public readings prior to approval.
Revenue - Funds that the government receives as income. It includes such items as tax payments, fees
from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and
interest income.
Risk Management - An organized attempt to protect an organization's assets against accidental loss in the
most cost-effective manner.
Sales Tax - A tax on the purchase of goods and services.
Special Assessment - A compulsory levy made against certain properties to defray part or all of the cost
of a specific improvement or service deemed to primarily benefit those parties.
Special Revenue Funds - Funds used to account for the proceeds from specific revenue sources (other
than trusts or major capital projects) that are legally restricted to expenditures for specific purposes.
Subventions - Revenues collected by the State (or other level of government) which are allocated to the
City on a formula basis. The major subventions received by the City from the State of California include
motor vehicle in -lieu, cigarette taxes and gasoline taxes.
Transfer -Moneys appropriated from one fund to another, in order to reimburse the fund for expenses, or
to finance the operation of the other Fund.
Trust and Agency Funds - Also known as Fiduciary Fund Types, these funds are used to account for
assets held by the City in a trustee capacity or as an agent for private individuals, organizations or other
governmental agencies.
User Fees - The payment of a fee for direct receipt of a service by the party benefiting from the service.
Working Capital - Difference between current assets and current liabilities.
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