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Budget - FY 2003-04
ANNUAL BUDGET FISCAL YEAR 2003-2004 CAROL HERRERA Mayor WEN P. CHANG DEBORAH H. O'CONNOR Council Member Council Member LINDA C. LOWRY City Manager ROBERT S. HUFF Mayor Pro Tem ROBERT P. ZIRBES Council Member CITY OF DIAMOND BAR 11 J INTEROFFICE MEMORANDUM TO: Honorable Mayor and Members of ity Council k2�SFROM: Linda C. Lowry, City Manage RE: FY 2003-2004 Municipal Budget: General Fund, Special Funds And Capital Improvement Program DATE: June 30, 2003 This budget document presents an operating plan that permits the City to live within a reasonable estimate of revenues while continuing to make planned improvements to infrastructure and facilities, to balance an offering of community programs, and to continue technological advancement. As with the prior year, the City of Diamond Bar begins its fourteenth year, with financial uncertainties as financial woes of the State continue to threaten all State subventions like VLF (Vehicle in Lieu Fees). The City of Diamond Bar again managed to conclude FY 2002-2003 in a strong financial position. The City's General Fund Reserve Fund Balance is projected to be $22,270,487 at the end of the Fiscal Year. This reflects an increase of $2,306,412 that is due to careful planning and prudent management of revenues and expenditures. The FY 2003/04 General Fund Budget projects Estimated Resources in the amount of $14,158,724 and Appropriations in the amount of $13,157,400. There is also an appropriation of Fund Balance Reserves in the amount of $1,824,120. This amount covers transfers to the Capital Improvement Fund for the continued construction of the Diamond Bar Center project ($354,200), three street improvement projects ($1,342,320), a median improvement project ($57,600), Sycamore Canyon slope repair ($20,000) and park improvement ($50,000). As a result, although there is an overall increase in fund balance from the annualized revenues and expenditures of $1,001,324, there is an actual decrease in the General Fund Reserved Fund Balance of $822,796. The projected fund balance reserve at. the end of FY02-03 is $21,447,691. During FY 2002-2003, the City issued Lease Revenue Bonds through its newly formed Public Financing Authority. The bonds were issued in the amount of $13,755,000. The proceeds are being used to assist in the financing of the construction of the Diamond Bar Center, which was formerly known as the Community/Senior Center. As a result of this bond issue, a portion of the City's General Fund, fund balance reserves has been reserved to repay the debt. The FY 2003/04 staffing changes include a 3.0% cost of living adjustment and changes in the Community Services and Public Works Divisions. The Community Services personnel changes include the staffing of the new Diamond Bar Center for a portion of the year. In the Public Works Division, two positions were added, Senior Administrative Analyst and Intern. The creation of these Public Works positions is onset by a decrease in the dependence on outside contractors for recycling, waste management and environmental reporting services. There are forty-two (42) full- time staff positions and a total of seventy (70) part-time and seasonal positions budgeted. MUNICIPAL BUDGET — FY2003-2004 June 30, 2003 PAGE TWO Since incorporation, one of the approved City employee benefits has been a "cafeteria" type benefit allotment for each employee and City Council member. This benefit allotment is used at the employee's option for health benefits and the City's 457 Deferred Compensation program. Employees are offered an array of health benefit options through CALPERS at varying rates. These rates have continued to rise over the last several years causing a financial burden to the City's employees. In an effort to combat some of these increases, the City Council has approved increases to the benefit allotment over the past several years. This year is no different as the budget includes a $25 increase to this benefit allotment. In addition, other health insurance benefit options will continue to be researched. The Budget Document has been prepared with additional detail pages to support the line item appropriations within each fund, department, or division. Additional description has been published to make the document a more informative presentation of the spending plans for the City. The itemization of planned expenditure descriptions is not intended, however, to restrict the use of funds beyond the numbered line item appropriation. By policy, the City Manager may not spend funds unless they have been appropriated by City Council action. At mid -year, the budget shall be reviewed, City Council will be updated with regard to spending changes and resource adjustments. If budget amendments become necessary, City Council will consider the matter in a public City Council meeting. In addition, from time to time during the fiscal year matters which could not be determined at the time of the budget preparation are taken before the City Council for approval. These matters may include grant funding or other unanticipated revenues or expenditures. The City Council has formulated a clear set of goals and objectives for the 2003-2004 fiscal year, and City staff shall implement those specific goals along with normal City functions within the spending plan set forth in the budget. The goals and objectives are set forth in the following Table. The staff and the Council look forward to a very productive year. I 11 fl � CITY COUNCIL � GOALS � FY 2003-2004 1 1 1 Ci III CITY OF DIAMOND BAR City Council Goals and Objectives FY03-04 GOAL - TO OPERATE THE CITY IN A FISCALLY AND MANAGERIAL RESPONSIBLE AND PRUDENT MANNER OBJECTIVES Review the Council Appointed Committees List and consider reducing the number, or merging some, of the Council Sub -Committees Code of Ethics Policy including placing/removing items on/from agenda policy GOAL - RETENTION OF RURALICOUNTRY LIVING COMMUNITY CHARACTER & PRESERVATION OF OPEN SPACE OBJECTIVES Enforce City codes and ordinances City-wide in an equitable manner and on weekends Develop a comprehensive ordinance to require shopping centers to enforce and remove temporary signs (i.e. political signs) from shopping centers (identify groups or individuals who will work with private property owners to remove unauthorized signs on private property if City cannot; require letters of approval from shopping centers to be on file at City Hall; if no letter on file, staff or shopping center has to remove within 48 hours); possibly establish permit system for sign companies Improve slope maintenance by implementing comprehensive plans for both slope beautification/maintenance and medians Establish contiguous neighborhoods within City zip code and Walnut School District by annexing two existing housing tracts and other potential areas Clean up freeway entrances and improve slopes into City (work with Caltrans) Public Property Consider JCC Donation of lot at DB Blvd & 60 Freeway Improve and dedicate to Cal Trans Create a pre -annexation agreement for Shell Oil property Continue to plant more trees around the City Monitor repair program that assists low to moderate income families with improvements Consider annexation of former Boy Scout property (work with the City of Industry and the County) Adopt slopes on major roads and/or possibly provide funding assistance; staff to prepare list of options - Private Property Monitor and evaluate proposals for proposed development in areas such as Tres Hermanos, Tonner Canyon and the Shell Oil property; monitor water use in Tres Hermanos Expand the sphere of influence to incorporate properties both west and southwest of City Enact a comprehensive investigation into City's infrastructure (i.e. conditions of sewers, etc.) Develop sidewalk/curb replacement fund 00 i i i L CITY OF DIAMOND BAR City Council Goals and Objectives FY03-04 GOAL - RETENTION OF RURAL/COUNTRY LIVING COMMUNITY CHARACTER & PRESERVATION OF OPEN SPACE -CONTINUED OBJECTIVES Workshop should be an action -oriented, practical and systematic discussion on creating a vision statement for the City's future; a special focus should be placed on the opportunties available to support this concept as well as what current issues are facing the City. Develop entry an sign that display the different service clubs within the City GOAL - REDUCTION OF REGIONAL TRAFFIC IMPACTS ON LOCAL STREETS OBJECTIVES Effectively and aggressively pursue resolution of City-wide speeding problems Computerized Signal Management System run by City, not County (Interconnect Master Plan) Pursue/monitor traffic solutions (Four Corners Plan) Support ACE funding requests and construction of nearby rail grade crossing projects Monitor State Route 60 truck lane project GOAL - PROMOTION OF VIABLE COMMERCIAL ACTIVITY OBJECTIVES (Phase 1) Identify unmet retail needs; target revitalization of existing commercial areas; attract commercial development; consider strategies with Project Area; prioritize commercial areas for economic development opportunities. (Phase 2) Consider strategies without redevelopment; utilize elements of economic plan from Kosmont study, work to pass redevelopment legislation and support other measures allocating stable funding for cities, such as through property taxes; creation of an "Economic Assistance Program" to formulate alternative methods to finance economic development (use of money or bonds to replace lost redevelopment funding) Establish supermarket for Country Hills Towne Center and/or south end Work with the Chamber of Commerce, business owners, residents and management companies to seek the following: a national chain (middle to upper level) restaurant; businesses to fill vacancies, conduct a survey of residents to determine what businesses would be best for the City Develop Dynamic Center - Create Destination Location Re -visit sign ordinance related to the percentage of non-english characters Work with County for possibility of acquiring Diamond Bar Golf Course Evaluate site "D" Evaluate the possibility of taking over program from LA County and providing licensing functions "in-house" GOAL - CREATION OF COMMUNITY ENVIRONMENT V CITY OF DIAMOND BAR City Council Goals and Objectives FY03-04 OBJECTIVES 1.) Pursue & promote joint development/use of facilities, parks and open space w/PUSD & WVUSD (coordinate duplicate policies such as for tennis courts & basketball courts) 2.) Obtain Larkstone Park agreement 3.) Implement project (a portion of the park could be utilized as a natural "laboratory" for the local schools, colleges & universities) Establish departmental procedures for returning calls within 24 hours; staff to draft letters for Council in response to community letters (letters responded to within 72 hours); conduct customer service training for staff Actively pursue alternative forms of library funding (i.e. bonds, assessment districts and state/federal grants) and hire a grant writer to search for funds; explore the cost/benefit (feasibility) of seceding from the County for Library services Provide proposal hire Part-time Neighborhood Improvement Officer to work 10-15 hours week (Fri, Sat, Sun) Consider development of a sports complex (work with property owners, school districts, surrounding cities and counties to purchase property and/or enter into joint use agreements to develop complex which includes a gymnasium, swimming pool and sports fields) Review parking ordinances (including oversized commercial vehicles, RV parking and vehicles exceeding 8000 pounds) from both the County and surrounding cities and develop similar ordinance for the City to promote safety and maintan property values Establish process to evaluate sports needs within community i.e. sports park and explore size, potential site, funding sources, etc. Develop Cost/Benefit report to consider bringing Street Sweeping In -House and sweep weekly Implement Trails Master Plan (includes developing a landscape area overlooking Sycamore Canyon park) Improve South side fencing from Evergreen to DB Blvd Coordinate with the Post Office and Federal representatives to resolve zip code issues Inform residents of needed permits Compile list of properties desired for parks/open space; develop plan and financial method for possible acquisition Study alternate uses of library site if funding fails VI CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL 2003-2004 Table of Contents City Manager's Transmittal Letter City Council Goals Table of Contents City Organization Chart Budget Philosophy Budgetary Basis and Procedures General Fund Resource Chart General Fund Expenditure Chart Personnel Summary Budget Resolution Overview Revenue Descriptions Resources - Multi Year - All Funds Expenditures - Multi Year - All Funds Statement of Fund Balance General Fund Budget Budget Recap Revenue Summary Expenditure Summary Recap of Estimated Expenditures VII Page ............................................. I ............................................. IV ............................................. VII ............................................. XI ............................................. XII ............................................. XIII ............................................. XV ............................................. XVII ...................... I ........ ... .... .. XVIII ............................................. XX ............................................ 2 ............................................ 8 ............................................. 13 ............................................ 17 ............................................. 21 ............................................. 24 ............................................. 33 CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL 2003-2004 Table of Contents Page Expenditure Detail by Department Community Administration Legislative ............... ............. 41 ................. City Council ............................................. 42 City Attorney ............................................. 46 City Manager ............................................. 50 City Clerk 54 ............................................. Administration & Support ............................................. 61 Finance............................................. 62 Human Resources ............................................. 66 Information Systems ............................................. 70 General Government ............................................. 74 Public Information Services ............................................. 82 Public Safety ............................................. 91 Law Enforcement ................................. I ..........1 92 Volunteer Patrol ............................................. 96 Fire Protection ............................................. 99 Animal Control ............................................. 102 Emergency Preparedness ............................................. 106 Community and Development Services Development Services ............................................. 115 Planning............................................. 116 Building and Safety ............................................. 122 Neighborhood Improvement ............................................. 126 Economic Development ............................................. 130 Community Services ............................................. 137 Parks Administration ............................................. 141 Park Operations ............................................. 144 Recreation ............................................. 149 VIII CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL 2003-2004 Table of Contents Public Works Public Works Administration Engineering Road Maintenance Landscape Maintenance Transfers Out Transfers Out Special Funds Budgets Library Services Fund Community Organization Support Fund Special Revenue Funds Gas Tax Fund Prop A - Transit Fund Prop C - Transit Fund Integrated Waste Mgt Fund AB2928-Traffic Congestion Relief Fund Air Quality Improvement Fund Park & Facility Development Fund Community Development Block Grant Fd COPS Fund Narcotics Asset Forfeiture Fund CA Law Enforcement Equip Program Fd Landscape Maintenance Dist. #38 Landscape Maintenance Dist. #39 Landscape Maintenance Dist. 941 Capital Improvement Projects Funds Capital Improvement Project List Grand Avenue Construction Fund Capital Improvement projects Fund Page ............................................. 157 ............................................. 158 ............................................. 163 ............................................. 166 ............................................. 169 ............................................ 172 ............................................. 176 ............................................. 178 ............................................. 182 ............................................1 184 187 ............................................. 189 ............................................. 193 ............................. .....I ......... . 195 ............................................. 198 ............................................ 200 .. ..................... .......... I........... 203 ............................................. 206 ................................ I............ 208 ............................................. 210 ............................................. 213 ............................................. 217 ............................................. 222 ............................................. 224 ............................................. 226 CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL 2003-2004 Table of Contents Internal Services Funds Self Insurance Fund Vehicle Equipment Replacement Fund Computer Equipment Replacement Fund Diamond Bar Public Financing Authority Appropriations Limitation Resolution Appropriation Limit Worksheet Glossary X Page ............................................. 232 ............................................. 234 ............................................. 236 .......... . ... I........................... 241 ............. ------ ---------........244 ............................................. 248 ............................................. 252 � M M M Ml M M M M M M M M M M= r M r A City of Diamond Bar Organization Chart Deputy City Manager (Cm Building & Risk Mgmt Community Recruitment Public Benefit Admin Safety Employee Services Relations Works Inspection* Lndscp/Lighting Capital Improvement Projects Plan Check* District Maim Street & Traffic Signal Parks Maint/ Maintenance* Improvements Traffic & Transportation Recreation Solid Waste Mgml* Senior Services — Engineering Special Events — Inspection* — Plan Check* City Council City� Redevelopment H City Manager Agency Attorney City Clerk Records Mgmt Elections PlanningNeighborhood Economic Improvement Development Development Processing Graffiti Removal Business Attraction Environmental Review Business Retention Community Develop- ment Block Grant = Contract Services ** = County Service I Deputy City Manager dklnin. 4rncs) Public Information Public Relations Public Education Media Relations Public I Safety Animal Control* Emergency Preparedness I os Angeles County Fire** I_os Angeles County Sheriff* Finance Project Administration Coram/Sr Cntr & Library I luman Resources Accounting Risk Mgmt Payroll Recruitment Budget Benefit Admin Financial Reporting Employee Relations Information Systems E -government Coordination CITY OF DIAMOND BAR BUDGET PHILOSOPHY AND OPERATING GUIDELINES The City of Diamond Bar's budget is designed to serve five major purposes: • definition of policy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards, and fiscal directions of the City Council. • prepare the Budget in conformity with Generally Accepted Accounting Principles using the modified accrual basis of accounting. • utilization as an operations guide for administrative staff in the management and control of fiscal resources. • presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures. • illustration as a communications document for citizens who wish to understand the operations and costs of City services. Departmental budgets will be originated within each department. Where applicable, the department head will assign priorities to projects and activities in preparing program budgets for the department 4. Department Heads are responsible for operating within their budget amount as approved by the City Manager and authorized by the City Council. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager has the authority to make administrative adjustments to the budget as long as those changes will neither have a significant policy impact nor affect budgeted year-end fund balances. Current year requirements of the Capital Improvement Program (CIP) will be incorporated into annual operational budget and defined as the capital budget. Fund balances will be maintained at levels which will protect the City from future uncertainties. XII f' 11 F1 P CITY OF DIAMOND BAR BUDGETARY BASIS The City of Diamond Bar's annual operating budget is prepared in conformity with Generally Accepted Accounting Principles (GAAP), using the modified accrual basis of accounting. Under this method of accounting, revenues are recognized in the accounting period in which they become measurable and available to finance expenditures of the current fiscal period while expenditures are recognized in the accounting period in which the liability is incurred. Budgets for proprietary funds (Internal Services Funds and Enterprise Funds) are prepared on a full accrual basis where revenues are recognized when earned, and expenses are recognized when they are incurred. Each of the City's funds is considered a separate accounting entity with a self balancing set of accounts that records assets, liabilities, fund equity, revenue & expenditures. Funds are established & segregated for the purpose of recording specific programs or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The General Fund accounts for all the general revenue of the City not specifically levied or collected for other City funds and for expenditures related to rendering the general services provided by the City. The City of Diamond Bar has thirteen Special Revenue Funds that are used to account for specific revenues that are legally restricted to expenditure for particular purposes. The Capital Project Funds are used to account for the acquisition or construction and improvement of major capital facilities. Internal Service Funds are used to account for the financing of services provided by one department to other departments of the government, on a cost reimbursement basis, including depreciation. The budget is prepared on a line item basis by fund and department. The six major General Fund divisions are: General Government Legislative Public Safety Development Services Community Services Public Works BUDGET PROCESS The preparation and adoption of the annual budget process starts in January. The public hearing for CDBG is held and the preliminary process for the special Lighting and Landscape Assessment Districts is initiated. In February departmental worksheets are created and budget instructions are provided to the staff. Departments provide estimates of their proposed budgets with supplemental notes for all line items, highlighting any new programs, major cost items or reductions in programs. This includes requests for capital equipment and the preparation of the Capital Improvement Wish - list. The information is then compiled by the Finance Department and presented to the City Manager as the proposed budget. XIII The City Manager reviews and discusses the proposed budget with departmental management. There may be some recommended revisions or changes in projections to arrive at a more balanced budget. The Finance Department compiles suggestions and recommendations from all the meetings to produce a preliminary budget, which is then presented to the City Council for review. Copies of the preliminary budget are made available to all departments and the public for review. In June, there are two study sessions to discuss the budget, wherein the City Council reviews the entire preliminary budget and directs any further refinements to be made. These meetings are open to the public, and the City Council takes into consideration any testimony from the public regarding the preliminary budget at this time. Any subsequent changes or adjustments to the budget as a result of the study session(s) are then incorporated into the budget document. Once the preliminary budget is finalized, it is then presented to the City Council for approval and adoption at the second City Council meeting in June. After adoption, the budget is printed and copies distributed to City Council, City Staff and made available to the Public. BUDGET AMENDMENT PROCEDURES AND POLICY The City Manager is responsible to the City Council for the faithful execution of the City Budget. In order that authorized expenditures are managed in the most efficient and economical manner possible, the City Council authorizes the City Manager to increase or transfer appropriations within the General Fund, Special Revenue Fund or any other unrestricted Fund. The City's budget may be amended in the following ways: If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may approve requests for budget increases with Council approval. Budget adjustments between a department's line items with a null effect on the overall department budget may be made with the City Manager's approval. During the fiscal year, the City Council may modify approved programs and activities or implement new activities that may require budget amendments. On such occasions when the Council approves a project without amending the budget, that approval will constitute authority for the Finance Director to amend the budget subject to the City Manager's approval. XIV r m m i m m m M m r m m m m m m r m m Other Taxes $4,610,000 32.6% C GENERAL FUND RESOURCE 2003-2004 State Subventions $3,151,500 22.3% Property Taxes Transfers -In Other Funds $2,580,000 $1,141,360 18.2% 8.1% Total Resources - $141158,724 and Forfeitures $612,000 4.3% Service Charges 1,580,164 11.2% y & Property ,700 3.4% General Government $1,70 11. Legislative $1,152,145 7.7% Interfund T $2,009 13.4 GENERAL FUND EXPENDITURES 2003-2004 Public Safety $4,568,020 30.5% Public Works $2,259,770 $1,867,040 15.1% 12.5% Total Expenditures - $14,9819520 pment Svcs 415,730 9.4% City Of Diamond Bar Personnel Summary Fiscal Year 2003-2004 POSITION Executive Management -City Manager -Deputy Clty Manager -Public Works Director -Finance Director -Dir.Of Community Services -City Clerk Full Time Exempt -Associate Planner -Supt of Parks & Maint -Public Works - Supervisor -Parks & Maint - Supervisor -Public Information Manager -Senior Engineer -Assoc. Engineer -Executive Assistant -Senior Administrative Analyst -Management Analyst -Senior Accountant -Development Services Assistant -Accountant II -Communications & Marketing Coordinator -Sr. Neighborhood Improvement Ofcr -Assistant City Clerk -Recreation Supervisor II -Recreation Supervisor Full Time Non -Exempt Positions -Recreation Specialist -Administrative Assistant -Senior Account Clerk -Office Assistant II -MIS Technician -Neighborhood Improvement Ofcr -Maintenance Worker II -Office Assistant -Community Services Coordinator Totals - Full Time FULL TIME 2002-2003 Approved Actual 2003-2004 Proposed Approved 1 1 1 1 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 7 7 7 7 1 1 1 1 1 1 0.5 (6 mo) 0.5 (6 mo) 1 1 1 1 0.5 (6 mo) 0.5 (6 mo) 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 3 2 4 4 1 1 1 1 1 0 0 0 1 1 1 1 0 1 1 1 1 1 1 1 1 0 0 0 1 1 1 1 0.5 (6 mo) 0.5 (6 mo) 2 2 1.5 (6 mo) 1.5 (6 mo) 18 16 18 18 0 0 1 1 3 3 3 3 2 2 2 2 1 1 1 1 1 1 1 1 2 2 2 2 1 1 1 1 3 3 3 3 3 3 3 3 16 16 17 17 41 39 42 42 XVIII i City Of Diamond Bar ' Personnel Summary Fiscal Year 2003-2004 POSITION -Neighborhood Improvement Ofcr -Com Services Leader II - 30 hr/wk ' -Com Services Leader I - 20 hr/wk Totals N POSITION ' -Park Maintenance Helper -Park Maintenance Helper II -Com Services Coordinator-Daycamp -Com Services Worker (seasonal) '-Com Services Leader I -Com Services Leader II -Intern/Part-Time ' Totals - Part Time BENEFITTED PART TIME 2002-2003 Approved Actual 2 2 1 1 3 3 ON -BENEFITTED PART TIME 3 2002-2003 Approved Actual 8 5 1 1 3 3 16 9 18 10 2 1 48 29 51 32 2003-2004 Proposed Approved 1 1 2 2 1 1 4 4 2003-2004 Proposed Approved 13 13 5 5 1 1 3 3 21 21 20 20 3 3 66 66 70 70 A. Recitals RESOLUTION NO. 2003- 39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2003 AND ENDING JUNE 30, 2004 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. (i) The City Manager has heretofore prepared and presented to this City Council a proposed budget for the City's fiscal year 2003-2004, including staffing and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefor (referred to the "Budget" sometimes hereinafter). (ii) The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the City Council its report thereon concerning conformity of the capital improvement program with the City's contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2003-2004 Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted public meetings on the entirety of the fiscal year 2003-04 Budget and concluded said meetings prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. xx 1)nn�_�o i ' 2. The City Council hereby finds and determines that the capital improvement program set forth in the Budget, and each project identified therein, is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public meeting conducted by the City Council, hereby is adopted as ' the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2003 and ending June 30, 2004 and consisting of the estimated and anticipated expenditures and revenues for that fiscal ' year. 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All ' obligations and expenditures shall be incurred and made in the manner provided by the provisions of ' State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further provision of this Resolution, the appropriations made above ' constitute the maximum amount authorized for obligation and expenditure by the City Manager for ' respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. ' 6. No warrant shall be issued nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations herein above authorized unless such appropriations shall have been amended by a supplemental appropriation duly enacted by the I XXI 2003-39 City Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefor, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The City Manager hereby is authorized to transfer funds appropriated hereby or by supplem9ntal appropriation as follows: With respect to those classifications designated by code 0000 series, 1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager may transfer amounts between and within those classifications, but only within a department or fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this 17th day of ,lune , 2003. Carol Herrera, Mayor XXII 2003-39 i i I, Linda C. Lowry, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 17th day of June , 2003, by the following vote: AYES: COUNCIL MEMBERS: Chang, O'Connor, zirbes, MPT/Huff, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None ABSTAINED: COUNCIL MEMBERS: None ATTEST:L(,.(�1.(L� 'Linda C. Lowry, Cit " lerk of the City of Diamond Bar ' XXIII 2003-39 i � REVENUE 1 � DESCRIPTION 1 i CITY OF DIAMOND BAR REVENUE DESCRIPTION All revenues which, by law, do not have to be placed in a separate fund are deposited in the General Fund. All general operations of the City are charged to this fund. All expenditures must be made pursuant to appropriations, which lapse annually and at the end of the fiscal year. Unexpended balances are transferred to the unappropriated reserve. PROPERTY TAXES Secured - Current Year Tax levied on secured property- pursuant to the revenue and taxation code. Unsecured - Current Year Tax levied on all personal property not secured by real property held in title by the same owner. Due to the transitory nature of unsecured property, a tax is levied immediately after assessed values are determined. Prior Year Uncollected Taxes paid in the current year which were due in a prior year. Interest and Penalties Interest and penalties charged for the late payment of property taxes. OTHER TAXES Sales and Use Tax Of the 7% sales tax levied by the State of California, the City receives 1% of the amount collected within the city limits. Transient Occupancy Tax These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 10% tax based on the amount of their room rental revenues. Franchise Fees Companies are granted special privileges for the continued use of public property, such as city streets. Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TV, Bus Benches, and Street Sweeping. 2 I FINES AND FORFEITURES Vehicle Code Fines Amounts derived from traffic citations and fines for violations occurring within the city limits. ' Court Fines and Forfeitures Fines collected by the county courts for city code violations other than traffic, which are shared with Los Angeles County. Impound Fees Fines collected upon the release of vehicles, which have been impounded/stored by the Sheriffs Department. ' Miscellaneous Other fines and forfeitures not included above. LICENSES AND PERMITS Building Fees ' Building Fees are collected in accordance with the Uniform Building Code. The revenues from these fees are used to cover the cost of providing building inspections to insure compliance with building codes. CURRENT SERVICE CHARGES Planning and Engineering Fees These fees are levied to cover costs of special plan checks, inspections, etc. which maybe necessary in conjunction with new construction or improvements being made by contractors. ' Recreation Fees These fees are collected by the City's contracted recreation department and City staff to ' cover the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions, and adult athletics. INTERGOVERNMENTAL REVENUE ' Motor Vehicle In -Lieu Tax The Motor Vehicle In -Lieu fee is equivalent to 2% of the market value of motor vehicle fees imposed annually by the state in lieu of local property tax. ' 3 Gas Tax Section 2106 Section 2106(a) of the Streets and Highways Code provides that each city shall receive a fixed monthly apportionment of 5400; Section 2106(c) provides for distribution on a per capita basis. Gas Tax Section 2107 A sum equal to .00725 cents per gallon is distributed monthly to the cities on a formula based per the Streets and Highways Code, Section 2107; with calculation predicated on a per capita apportionment - 8.98 x population. Gas Tax Section 2107.5 This account represents a fixed amount of revenue received from the state based on population. Gas Tax Section 2105 This newly enacted Section of the Streets and Highways Code provides for the collection and distribution of special gas tax to fund improvements for regional transportation needs. Intermodal Surface Transportation Efficiency Act (ISTEA) These funds are Federal funds administered by CalTrans, which are allocated to the City for improvement of streets and roadways. These funds are held in trust until qualified projects are identified. Prop A - Transit Tax The City receives twenty-five percent of the 1/2% Prop A Sales tax (approved by voters in 1980). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used for the development of transit programs within the guidelines established by the MTA. Prop C - Transit Tax The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1990). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used the improving, expanding and maintaining public transit services. These expenditures must be consistent with the County's Congestion Management Program. Prop A - Safe Parks Program Funds transferred to the City as a result of the 1992 L.A. County Safe Neighborhood Parks Act. These funds are to be used to improve, preserve and restore parks. 4 STATE GRANTS State TDA The Transportation Development Act provides this source of funding. Derived from statewide sales tax, and allocated by formula to the County Transportation Commission, allocations are deposited in each regional entity's State Transit Assistance Fund. SB821 - Bike and Pedestrian Paths SB821 allows the City to request specifically allocated monies for the purpose of constructing bike and pedestrian paths. ' State Parks - Roberti-Z'Berg The California State Legislature enacted the Roberti-Z'Berg Urban Open Space and Recreation Program which provides funds to certain political subdivisions for acquiring land and developing facilities. COUNTY GRANTS County TDA The Transportation Development Act provides this source of funding. Derived from state sales tax and allocated by formula to the County Local Transportation Fund, allocations are available to operators for the support of public transportation systems. Prop A - Transit Discretionary Funds A 35% apportionment of the one-half cent sales tax distributed to Los Angeles County Transportation Commission and is set aside at their discretion; City's apportionment is based upon meeting performance criteria established by the Commission. FEDERAL GRANTS ' Community Development Block Grant (CDBG) The federal government provides funds for metropolitan areas whose population exceeds 50,000. The funds are based upon a federal formula and are to be used only within low and moderate -income census tracts and/or to benefit low and moderate -income persons. ILocal Law Enforcement Block Grant (LLEBG) The purpose of the LLEBG Program is to provide funds to local governments to underwrite projects to reducing crime and improving public safety. The LLEBG Program is a formula program based on a jurisdiction's number of Uniform Crime Reports (UCR) Part I violent crimes reported to the Federal Bureau of Investigation (FBI). i OTHER FINANCING SOURCES Proceeds from Sale of General Fixed Assets Proceeds from the sale of fixed assets (used by governmental funds only). Damage to City Property Reimbursement to City for repairing willful or accidental damage to city property. Generally these are associated with automobile accidents. OPERATING TRANSFERS IN Operating Transfers In Includes monies transferred from one fund to another. Transfers are income to recipient fund. USE OF MONEY AND PROPERTY Interest Earnings Investments Inactive City funds are pooled and invested on a continuing basis in certain types of investments that are state approved such as time certificate of deposits, money market accounts, local agency investment fund, and bankers' acceptances. i SCHEDULE OF � RESOURCES BY FUND 1 1 CITY OF DIAMOND BAR ESTIMATED RESOURCES 2003-2004 GENERALFUND Property Taxes Other Taxes State Subventions From Other Agencies Fines & Forfeitures Current Svc Charges Use of Money & Prop Transfer -in Other Funds LIBRARY SERVICES FUND FY200'I =02. FY2i102 Q3: .. FY2.002:03:: FY2fl03 Act�aEs E1d'vstetl.Bidl et Actuals Ad OP ted $2,340,435 $2,365,000 $2,692,723 $2,580,000 4,670,255 4,220,000 4,739,852 4,610,000 3,272,496 3,151,200 3,405,376 3,151,500 8,702 136,000 57,865 0 529,921 571,500 813,618 612,000 1,704, 259 1,513,800 1,466,557 1,580,164 739,676 569,010 512,493 483,700 710,420 1,254,510 1,009,617 1,141,360 13,976,164 13, 781,020 14, 698,101 14,158,724 Interest Revenue 6,050 6,000 1,767 4,000 Fund Balance Reserve 99,390 85,540 85,540 80,648 105,440 91,540 87,307 84,648 COMMUNITY ORGANIZATION SUPPORT FUND Transfer -In General Fund 7,100 20,000 20,000 20,000 Fund Balance Reserve 15,206 2,526 2,526 2,496 22,306 22,526 22,526 22,496 GAS TAX FUND Gas Tax - 2105 328,352 355,500 394,120 355,460 Gas Tax - 2106 198,121 210,800 237,736 210,800 Gas Tax - 2107 430,878 458,000 523,382 458,000 Gas Tax - 2107.5 0 7,500 15,000 7,500 Interest Revenue 21,943 10,000 6,520 3,000 Appropriated Fund Bal 545,967 203,412 203,412 339,809 1,525,261 1,245,212 1,380,170 1,374,569 PROP A TRANSIT TAX FUND Transportation Tax 666,322 750,400 763,039 803,130 Transit Subsidy Prgrm Rev 466,664 550,000 517,930 550,000 Interest Revenue 37,711 50,000 26,717 30,000 Misc Revenue 5,974 0 0 0 Appropriated Fund Bal 974,140 1,095,315 1,095,315 1,396,233 Appropriated Fund Bal 2,150,811 2,445,715 2,403,001 2,779,363 PROP C TRANSIT TAX FUND Transportation Tax 677,193 622,350 634,225 659,000 Interest Revenue 63,331 100,000 28,507 20,000 Appropriated Fund Bal 2,039,962 1,197,296 1,197,296 1,267,612 2,780,486 1,919,646 1,860,028 1,946,612 INTEGRATED WASTE MGT FUND AB939 Admin Fees 188,615 200,000 188,207 200,000 Used Motor Oil Block Grant 16,809 26,000 23,579 18,000 Beverage Ctnr Recycling Grt 16,337 35,000 16,337 17,000 Interest Revenue 13,097 16,000 10,406 20,000 Misc Revenue 0 0 13 0 Appropriated Fund Bal 209,113 205,713 205,713 205,713 443,971 482,713 444,255 460,713 [3 i i AIR QUALITY IMP FUND Pollution Reduc Fees Interest Revenue Appropriated Fund Bal SB 821 FUND 63,608 65,000 68,679 65,000 7,371 11,000 4,695 5,000 219,960 219,960 259,560 178,238 290,939 295,960 332,934 248,238 SB 821 Revenue 113,454 0 0 Use of Money & Prop 271 0 0 Appropriated Fund Bal 0 0 0 431,248 113,725 0 0 PARK & FACILITY DEVELOPMENT FUND 309,178 Appropriated Fund Bal 2,336,742 2,336,742 2,415,741 Developer Fees 0 0 0 Use of Money & Prop 78,999 50,000 42,038 Use of Money & Prop 2,415,741 2,386,742 2,457,779 ' CDBG FUND Appropriated Fund Bal CDBG Revenue i If 2,457,779 0 40,000 2,497,779 (3,500) 0 (310,587) 0 271,892 1,165,770 1,168,890 570,910 268,392 1,165,770 858,303 570,910 CITIZENS OPTION FOR PUBLIC SAFETY FUND Intergovt Revenues 170,945 159,500 154,853 159,500 Use of Money & Prop 11,152 12,000 6,667 5,000 Appropriated Fund Balance 249,151 283,282 283,282 195.615 431,248 454,782 444,802 360,115 NARCOTICS ASSET FORFEITURE FUND 1 9 Use of Money & Prop 11,860 15,000 9,000 0 Fund Balance Reserve 352,392 351,725 350,385 309,178 I 364,252 366,725 359,385 309,178 LANDSCAPE DIST # 38 Benefit Assessment 259,918 264,870 264,870 265,440 Use of Money & Prop 21,845 30,000 10,098 15,000 Appropriated Fund Bal 700,787 491,010 491,010 524,282 1 982,550 785,880 765,978 804,722 LANDSCAPE DIST #39 Benefit Assessment 164,752 164,450 167,997 164,450 ' Use of Money & Prop 7,207 8,000 4,888 8,000 Appropriated Fund Bal 204,336 231,015 231,015 257,254 ' 376,295 403,465 403,900 429,704 LANDSCAPE DIST #41 Benefit Assessment Use of Money & Prop 121,992 13,019 122,157 14,000 121,454 8,312 122,157 6,000 Appropriated Fund Bal 381,802 409,062 409,062 415,015 516,813 545,219 538,828 543,172 1 9 CITY OF DIAMOND BAR ESTIMATED RESOURCES 2003-2004 FY2001!-02 FYZ002-03.1: FY2002-03...:'' FY2003-04... Actuals Ad usfed $ud et . Actuals Ado ted GRAND AVE CONST FD Appropriated Fund Bal 139,131 1311900 131,900 22,769 139,131 131,900 131,900 22,769 CAPITAL IMP PROJECT FD Intergovt Rev -State 0 120,000 0 545,400 Aid to Cities 0 65,000 0 1,020,000 Donations 0 0 570 75,000 Intergovt Rev -Federal 0 240,000 240,000 700,000 Intergovt Rev -Other Cities 511,500 0 0 0 Trans -in Other Fds 2,577,738 16,576,659 7,908,956 4,713,013 Reserve-Traf Signls (65,768) 130,000 176,272 268,317 3,023,470 17,131,659 8,325,798 7,321,730 SELF INSURANCE FUND Trans -in General Fund 154,409 165,000 162,064 165,000 Use of Money & Prop 34,263 50,000 24,093 40,000 Reserved Fund Bal 1,313,569 1,293,919 1,293,919 1,409,730 1,502,241 1,508,919 1,480, 076 1,614,730 VEHICLE EQUIP REPLACEMENT FD Transfer -In Other Funds 80,000 25,000 24,331 0 Use of Money & Prop 3,080 8,000 3,559 8,000 Reserved Fund Bal 152,424 224,475 224,475 213,034 235,504 257,475 252,365 221,034 COMPUTER EQUIP REPLACEMENT FUND Transfer -In Other Funds 23,536 7,000 7,000 0 Use of Money & Prop 0 0 0 0 Reserved Fund Bal 0 11,101 11,101 9,189 23,536 18,101 18,101 9,189 TOTAL RESOURCES 31,688,276 45,440,969 37,265,537 35,780,395 Less Interfund Transfers (3,553,203) (18,048,169) (9,131,968) (6,039,373) NET CITY RESOURCES $28,135,073 $27,392,800 $28,133,569 $29,741,022 10 SCHEDULE OF � EXPENDITURES BY FUND 1 fl 11 1 11 11 1 13 CITY OF DIAMOND BAR SCHEDULE OF EXPENDITURES BY FUND :::::.::2001.02 Aciva€ 2002 03 Cctua€ 20D3 04 Bud e€ Increase! Ctecrease GENERALFUND Legislative General Government 1,093,474 1,503,681 991,550 1,790,126 1,152,145 1,709,695 160,595 (80,431) Public Safety 4,263,648 4,350,535 4,568,020 217,485 Development Services 1,152,941 1,327,598 1,415,730 88,132 Community Services 1,761,924 1,726,665 2,259,770 533,105 Public Works 1,315,394 1,616,983 1,867,040 250,057 Transfer -Out Other Funds 565,274 666,016 2,009,120 1,343,104 11,656,336 12,469,473 14,981,520 2,512,047 ' SPECIAL FUNDS Library Services Fund 8,084 6,659 8,060 1,401 Community Organization Support Fund 19,780 20,030 20,000 (30) 27,864 26,689 28,060 1,371 SPECIAL REVENUE FUNDS Gas Tax Fund 1,321,849 1,040,361 1,034,760 (5,601) Prop A Transit Tax Fund 1,055,496 1,006,768 1,207,810 201,042 Prop C Transit Tax Fund 1,583,190 592,416 902,988 310,572 ' Integrated Waste Management Fund 182,900 135,809 301,020 165,211 AB2928 Traffic Congestion Rlf Fd 438,982 268,668 50,000 (218,668) Air Quality Imp Fund 31,379 154,696 79,685 (75,011) SB 821 Fund 113,725 0 0 0 Park & Facility Development Fund 623,209 0 919,400 919,400 CDBG Fund 578,979 922,535 557,388 (365,147) Citizens Option for Public Safety Fund 147,966 249,187 219,780 (29,407) Narcotics Asset Forfeiture Fund 13,867 50,207 0 (50,207) CA Law Enforcement Equip Prgm Fd 60,215 60,215 0 (60,215) Landscape District # 38 491,540 241,696 741,100 499,404 Landscape District # 39 145,280 146,646 211,130 64,484 ' Landscape District # 41 107,751 123,813 461,400 337,587 TOTAL SPECIAL REVENUE FUNDS 6,896,328 4,993,017 6,686,461 1,693,444 ' CAPITAL PROJECTS Grand Ave Construction Fund 0 20,321 0 (20,321) Capital Improvement Projects Fund 2,600,754 8,057,481 7,183,413 (874,068) TOTAL CAPITAL PROJECTS FUND 2,600,754 8,077,802 7,183,413 (894,389) INTERNAL SERVICE FUNDS ' Self Insurance Fund 208,322 70,346 175,000 104,654 Equipment Replacement Fund 11,029 39,331 15,000 (24,331) Computer Replacement Fund 12,435 8,912 0 (8,912) TOTAL INTERNAL SERVICE FUND 231,786 118,589 190,000 71,411 TOTAL CITY EXPENDITURES $21,413,068 $25,685,570 $29,069,454 $3,383,884 11 1 13 i � STATEMENT OF 1 � FUND BALANCE 1 1 i I 15 CITY OF DIAMOND BAR FY03-04 CONSOLIDATED STATEMENT OF ESTIMATED FUND BALANCE Fund Bal Res. Revenues Total Resources Transfers In (out) Appropriations Ending FB General Fund $22,270,487 $13,017,364 $35,287,851 ($867,760) $12,972,400 $21,447,691 Library Services Fund 80,648 4,000 84,648 8,060 76,588 Community Org Support Fd 2,496 2,496 20,000 20,000 2,496 Gas Tax Fund 339,809 1,034,760 1,374,569 (1,034,760) 339,809 Prop A - Transit Fd 1,396,233 1,383,130 2,779,363 0 1,207,810 1,571,553 Prop C - Transit Fd 1,267,612 679,000 1,946,612 (902,988) 1,043,624 Integrated Waste Mgt Fd 548,902 255,000 803,902 301,020 502,882 Traffic Congestion Rlf Fd 0 163,000 163,000 (50,000) 113,000 Air Quality Imp Fd 178,238 70,000 248,238 0 79,685 168,553 Park & Facility Dev Fd 2,457,779 40,000 2,497,779 (919,400) 1,578,379 CDBG Fund 0 570,910 570,910 (296,415) 260,973 13,522 COPS Fund 195,615 164;500 360,115 (174,280) 45,500 140,335 Narcotics Asset Forfeiture 309,178 0 309,178 0 0 309,178 CLEEP Fund 84,626 0 84,626 0 84,626 LLAD #38 Fd 524,282 280,440 804,722 (412,410) 328,690 63,622 LLAD #39 Fd 257,254 172,450 429,704 211,130 218,574 LLAD #41 Fd 415,015 128,157 543,172 (240,000) 221,400 81,772 Grand Ave Fund 22,769 22,769 0 22,769 CIP Fund 268,317 2,340,400 2,608,717 4,713,013 7,183,413 138,317 Self Insurance Fund 1,409,730 40,000 1,449,730 165,000 175,000 1,439,730 Veh Replacement Fd 213,034 8,000 221,034 0 15,000 206,034 Computer Replacement Fd 9,189 0 9,189 0 9,189 $20,351,111 $52,602,324 $0 $23,030,081 $29,572,243 t I GENERAL FUND i BUDGET 1 19 CITY OF DIAMOND BAR t 1 21 GENERAL FUND BUDGET FY 2003-2004 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 1 Actuals Adjusted Budget Actuals Adopted ESTIMATED RESOURCES ' Property Taxes Other Taxes $2,340,435 4,670,255 S2,365,000 4,220,000 $2,692,723 4,739,852 $2,580,000 4,610,000 State Subventions 3,272,496 3,151,200 3,405,376 3,151,500 From Other Agencies 8,702 136,000 57,865 0 Fines and Forfeitures 529,921 571,500 813,618 612,000 ' Current Services Charges 1,704,259 1,513,800 1,466,557 1,580,164 Use of Money & Property 739,676 569,010 512,493 483,700 Transfers -In Other Funds 710,420 1,254,510 1,009,617 1,141,360 1 Total Estimated Resources $13,976,164 $13,781,020 $14,698,101 $14,158,724 APPROPRIATIONS City Council City Attorney $164,852 102,856 $129,000 110,000 $126,537 66,942 $150,450 120,000 City Manager 552,356 519,125 502,913 577,025 City Clerk 273,410 233,425 217,374 304,670 Finance 312,319 312,400 304,091 347,050 ' Human Resources 0 113,300 100,753 117,300 Information Systems 0 230,750 208,039 145,940 General Government 840,763 899,805 826,290 678,995 Public Information 350,599 381,820 350,953 420,410 ' Law Enforcement 4,174,516 4,242,500 4,246,550 4,440,500 Volunteer Patrol 4,449 12,950 10,395 14,250 Fire 7,359 7,360 7,359 7,360 Animal Control 71,485 87,750 79,044 94,500 Emergency Preparedness 5,839 12,510 7,187 11,410 Community Dev./Planning 579,264 544,746 438,516 437,850 Building & Safety 573,677 401,130 419,932 415,000 ' Neighborhood Improvement 0 229,050 201,316 261,140 Economic Development 0 272,800 267,834 301,740 Community Services Admin 269,038 349,020 325,026 441,650 Park Operations 446,039 497,690 454,710 720,245 Recreation 1,046,847 1,088,990 946,929 1,097,875 Public Works - Admin 390,925 521,945 509,881 478,180 Engineering 121,744 171,896 101,624 199,520 Road Maintenance 574,928 1,081,045 792,774 1,002,540 Landscape Maintenance 227,797 235,100 212,704 186,800 Transfer -Out Other Funds 265,045 192,000 189,064 185,000 Total Appropriations 11,356,107 12,878,107 11,914,737 13,157,400 Excess Revenues over Appropriations $2,620,057 $902,913 $2,783,364 $1,001,324 Fund Balance Reserves @ Beg of Year 17,644,247 19,964,075 19,964,075 22,270,487 Available Resources 20,264,304 20,866,988 22,747,439 23,271,811 Other Uses of Fund Balance Reserves: Transfer out - CIPFund 300,229 1,179,674 476,952 1,824,120 Estimated Fd Bal Reserves @ 06130 19,964,075 19,687,314 22,270,487 21,447,691 t 1 21 t � GENERAL FUND 1 � REVENUE 1 SUMMARY t i 11 23 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2003-2004 Property Taxes 30010 Current Secured 30020 Current Unsecured 30050 Supplemental Roll 30100 Prior Year Property Tax 30200 Misc. Property Taxes 30250 Interest Penalties & Delinquencies 30,000 Total Property Taxes Other Taxes 2,100,000 31010 Sales Tax 31200 Transient Occupancy Tax 31210 Franchise Tax 31250 Property Transfer Tax 63,915 Total Other Taxes Subventions - State: 31350 Motor Vehicle in Lieu 31450 Homeowners Exemption 31800 Off Highway Tax Total Subventions -State FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 2,097,199 2,100,000 2,337,711 2,300,000 164,547 160,000 267,176 160,000 39,449 60,000 63,915 70,000 9,047 30,000 11,648 30,000 10,668 10,000 7,598 10,000 19,525 5,000 4,675 10,000 2,340,435 2,365,000 2,692,723 2,580,000 2,947,710 2,700,000 2,965,292 2,950,000 503,457 500,000 578,680 560,000 908,633 720,000 828,242 800,000 310,455 300,000 367,638 300,000 4,670,255 4,220,000 4,739,852 4,610,000 3,238,110 3,120,000 3,370,387 3,120,000 32,890 30,000 33,352 30,000 1,496 1,200 1,637 1,500 3,272,496 3,151,200 3,405,376 3,151,500 From Other Agencies 31816 Prop A - Safe Parks 78,000 31820 FEMA Revenue 8,702 58,000 57,865 0 31885 ERAF Revenue 0 0 0 31900 Intergovt Revenue - Other Cities 0 0 0 0 Total From Other Agencies 8,702 136,000 57,865 0 Fines & Forfeitures 32150 Vehicle Code Fines 450,874 300,000 413,198 350,000 32200 General Fines 33,846 100,000 76,121 50,000 32210 Municipal Code Fines 761 1,500 200 2,000 32230 Parking Fines 35,555 160,000 312,819 200,000 32250 Vehicle Impound Fees 8,760 10,000 11,280 10,000 32270 False Alarm Fees 125 0 0 32350 Graffiti Restitution 0 0 0 0 Total Fines & Forfeitures 529,921 571,500 813,618 612,000 Current Service Charges: Building Fees: 34110 Building Permits 428,997 267,000 263,864 275,010 34120 Plumbing Permits 39,831 26,400 28,282 26,400 34130 Electrical Permits 60,612 44,100 42,955 38,800 34140 Mechanical Permits 24,515 17,600 19,118 17,600 34200 Permit Issuance Fee 51,626 47,150 54,902 48,565 34250 Inspection Fees 10,327 9,200 12,653 9,200 34300 Plan Check Fees 340,290 262,400 273,452 270,272 34310 Plan Retention Fee 4,001 3,500 3,782 3,500 34350 SMIP Fees (4,807) 3,000 270 3,000 Sub -Total 955,392 680,350 699,278 692,347 24 t t t i t i CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2003-2004 Engineering Fees: FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 34610 Actuals Adjusted Budget Actuals Adopted Planning Fees: 34620 Engr - Permit Issuance Fee 10,196 12,000 34410 Environmental Fees 0 0 Engr - Encroachment Fees 0 34430 Current Planning Fees 79,364 100,000 111,428 100,000 34500 Miscellaneous Planning Permits 0 0 40,000 0 Sub -Total 79,364 100,000 111,428 100,000 Engineering Fees: 1,068,400 854,588 967,080 34610 Engr - Plan Check Fees 20,047 30,000 30,061 50,000 34620 Engr - Permit Issuance Fee 10,196 12,000 12,281 10,000 34630 Engr - Encroachment Fees 7,368 10,000 6,951 8,000 34640 Engr - Inspections Fees 31,322 40,000 37,902 40,000 34650 Engr - Soils Review 20,000 20,000 34660 Traffic Mitigation - Engineering (5,000) 0 10,000 34665 Industrial Waste Fees 12,700 10,000 10,430 10,000 Sub -Total 76,633 122,000 97,625 148,000 Recreation Fees: 34720 Community Activities 29,002 37,430 35,050 36,400 34730 Senior Activities 15,112 16,000 15,021 32,370 34740 Athletics 103,669 114,630 89,327 129,747 34760 Fee Programs 129,914 156,390 140,776 154,300 34780 Contract Classes 235,697 215,000 198,985 215,000 34800 Special Event Fees 79,476 72,000 79,067 72,000 Sub -Total 592,870 611,450 558,226 639,817 Total Current Service Charges 1,704,259 1,513,800 1,466,557 1,580,164 Use of Money and Property: 36100 Investment Earnings 653,556 500,000 437,688 400,000 36600 Returned Check Charges (390) 500 (4,140) 500 36610 Rents & Concessions 51,978 52,200 57,825 69,200 36630 Sale of Fixed Assets 0 0 36640 Sale of Promotional Items 33 1,600 422 2,000 36650 Sale of Printed Material 5,917 3,000 9,615 10,000 36660 Donations 1,840 4,010 293 0 36800 Property Damage Reimb 19,247 200 1,334 2,000 36900 Miscellaneous Revenue 7,495 7,500 9,456 0 Total Use of Money and Property 739,676 569,010 512,493 483,700 Transfers In -Other Funds: 39111 Transfer In -Gas Tax Fund 39113 Transfer In - Prop C Fund 39126 Transfer In - COPS Fund Total Transfers In -Other Funds GENERAL FUND TOTAL 612,692 1,068,400 854,588 967,080 0 97,728 186,110 155,029 174,280 710,420 1,254,510 1,009,617 1,141,360 13, 976,164 13,781,020 14,698,101 14,158,724 1 25 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY03-04 TOTAL BUDGET $14,158,724 PROPERTY TAXES 2,580,000 Current Secured (30010) Amount Budgeted: 2,300,000 Increased Property Valuations 2,300,000 Current Unsecured (30020) Amount Budgeted: 160,000 Historical 160,000 Supplemental Roll (30050) Amount Budgeted: 70,000 Historical 70,000 Prior Year Property Tax (30100) Amount Budgeted: 30,000 Historical 30,000 Misc. Property Taxes (30200) Amount Budgeted: 10,000 Historical 10,000 Interest Penalties & Delinquencies (30250) Amount Budgeted: 10,000 Historical 10,000 OTHER TAXES 4,610,000 Sales Tax (31010) Amount Budgeted: 2,950,000 Based on cur yr - annualized = $2,994,822 2,950,000 Transient Occupancy Tax (31200) Amount Budgeted: 560,000 Based on current yr - annualized 560,000 Franchise Tax (31210) Amount Budgeted: 800,000 Based on current year revenues 800,000 Property Transfer Tax (31250) Amount Budgeted: suu,uuu Historical 300,000 SUBVENTIONS - STATE 3,151,500 Motor Vehicle in Lieu (31350) Amount Budgeted: 3,120,000 Based on FY03 Estimate 3,120,000 Homeowners Exemption (31450) Amount Budgeted: 30,000 30,000 Off Highway Tax (31800) Amount Budgeted: 1,500 1,500 FROM OTHER AGENCIES 0 FEMA Revenue (31820) Amount Budgeted: 0 26 t i i i CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY03-04 Page 2 ERAF Revenue (31885) Amount Budgeted: Prop A Safe Parks (LA County) Amount Budgeted: 0 Intergovt Revenue - Other Cities (31900) Amount Budgeted: 0 FINES & FORFEITURES 612,000 Traffic Fines (32150) Amount Budgeted: 350,000 350,000 General Fines (32200) Amount Budgeted: 50,000 50,000 Municipal Code Fines (32210) Amount Budgeted: 2,000 2,000 Parking Fines (32230) Amount Budgeted: 200,000 Based on current year 200,000 Vehicle Impound Fees (32250) Amount Budgeted: 10,000 10,000 False Alarm Fees (32270) Amount Budgeted: 0 Graffiti Restitution (32350) Amount Budgeted: CURRENT SERVICE CHARGES: 1,580,164 BUILDING FEES: Building Permits (34110) Amount Budgeted: 275,010 Based on Est provided by D & J Engr 275,010 Plumbing Permits (34120) Amount Budgeted: 26,400 Based on Est provided by D & J Engr 26,400 Electrical Permits (34130) Amount Budgeted: 38,800 Based on Est provided by D & J Engr 38,800 Mechanical Permits (34140) Amount Budgeted: 17,600 Based on Est provided by D & J Engr 17,600 27 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY03-04 Page 3 Permit Issuance Fee (34200) Amount Budgeted: 48,565 Based on Est provided by D & J Engr 48,565 Inspection Fees (34250) Amount Budgeted: 9,200 Based on Est provided by D & J Engr 9,200 Plan Check Fees (34300) Amount Budgeted: 270,272 Based on Est provided by D & J Engr 270,272 Plan Retention Fee (34310) Amount Budgeted: 3,500 3,500 SMIP Fees (34350) Amount Budgeted: 3,000 3,000 PLANNING FEES: Environmental Fees (34410) Amount Budgeted: 0 Current Planning Fees (34430) Amount Budgeted: 100,000 100,000 Miscellaneous Planning Permits (34500) Amount Budgeted: 0 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 50,000 Engr - Permit Issuance Fee (34620) Amount Budgeted: 10,000 Engr - Encroachment Fees (34630) Amount Budgeted: 8,000 Engr - Inspections Fees (34640) Amount Budgeted: 40,000 Engr - Soils Review (34650) Amount Budgeted: 20,000 Traffic Mitigation - Engineering (34660) Amount Budgeted: 10,000 Industrial Waste Fees (34665) Amount Budgeted: 10,000 28 29 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY03-04 Page 4 RECREATION FEES Community Activities (34720) Amount Budgeted: 36,400 Haunted House/Fall Festival Easter Egg Hunt 3,600 300 Adult Excursions 27,000 Winter Snowfest 5,500 Senior Activities (34730) Amount Budgeted: 32,370 Senior Excursions 29,700 Senior Activities 2,670 Amount Budgeted: 129,747 Athletics (34740) Youth Baseball 16,360 One Pitch Softball Tournament 300 ' Youth Track Meet 2,800 Youth Soccer 8,895 Youth Basketball 25,777 ' Adult Softball 16,185 Adult Soccer 8,000 Adult Volleyball Adult Basketball 4,000 47,430 Fee Programs (34760) Amount Budgeted: 154,300 Day Camp 69,000 ' Youth Excursions 3,500 Tiny Tots 81,800 ' Contract Classes (34780) Amount Budgeted: 215,000 Contract Classes 215,000 Special Event Fees Amount Budgeted: 72,000 Calvary Chapel - Sheriff 72,000 OF MONEY AND PROPERTY 483,700 'USE Interest Earnings (36100) Amount Budgeted: 400,000 Lower Interest Yields 400,000 ' Returned Check Charges (36600) Amount Budgeted: 500 500 Rents & Concessions (36610) Amount Budgeted: 69,200 Soda Machine Contract -- Parks 14,000 Cell Site Contract -- Peterson Park 12,900 Pay Phone Agreement -- Peterson Park 300 Facility Reservations -- Buildings and Parks 25,000 Community/Sr Center Rental 17,000 ' Sale of Fixed Assets (36630) Amount Budgeted: 0 29 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY03-04 Page 5 Sale of Promotional Items (36640) Amount Budgeted: 2,000 City Store 2,000 Sale of Printed Material (36650) Amount Budgeted: 10,000 10,000 Donations (36660) Amount Budgeted: Property Damage Reimb (36800) Amount Budgeted: 2,000 2,000 Miscellaneous Revenue (36900) Amount Budgeted: 0 TRANSFERS IN - OTHER FUNDS 1,141,360 Transfer In - Gas Tax Fund (39111) Amount Budgeted: 967,080 Utilities (001-5510-42126) 35,000 Road Maintenance (001-5554-XXXX) 932,080 Transfer In - Prop C Fund (39113) Amount Budgeted: 0 Transfer In - COPS Fund (39126) Amount Budgeted: 174,280 Part of 290-D Team 116,280 Sp Svcs - Bike Patrol, Schl Enf, Tr CkPts 58,000 GENERAL FUND RESERVES 0 General Fund Reserves 0 Transfer -out -CI P Com/Sr Center Project Sycamore Canyon Pk - ADA Retrofit Pantera Pk - Picnic Shelter Sycamore Canyon Trail Head Imp Parkway/Median Imp - Grand Ave Prospectors Road - Sunset Xng to Gldn Spgs Grand Ave - W CLmt to E CLmt 30 t � GENERAL FUND 1 � EXPENDITURE 1 1 SUMMARY r 1 31 O J N M J o ) LL m 0 o a o a o 0 -.Q 0 0 o a a o 0 0 0 0 0 0 0 0 0 0 o a O O LO CO N 00 h MNr O LO CO OD N f� 'ITM M M M to O O M O M I- M L M CD r O (D O C M f- fl (7) M N Cl) r M CD N r O M N N O O�t N M O O O O CO N N r CV N V r- M r CD r N r O O U) O O O O 0 0 0 0 0 0 0 0 O O O O O IO tO O O O O U) O N f- X) O 0) •- O LO CD O r N to O V A Ir) -Itf- M C14 "It O S C C cD O M C M tO N M tO r O C r ti CD N o0 r U) tO o0 O O f- d- t` f- to W 0 0 q- f- � r M r� to r r r 0 f- m M N CD tnNhOqrr'cl,i.-Nvc- Mr0 M (OONMrl_MOO r to M Cl) r r co Z., v O �t cf N M S f` O tt r O r Eq V N r r 6 O O O O O OCD O LO O C M O 1� 0000 O O 00 CD O O O M I( O O ti � M Nr 0 0 0 0 0 0 0 LO O O O O O O O N 000 to OOO O M O M U) N N Cl) Nr CD I�r O tno00000CD0 O I` O LO LO O fl- O O O IO CD o0 CD N CD r- tO O O M co r O h r O (D LO M co r 00 N O o 0 0 0 0 0 0 0 O U) 0 0 0 IO 0 0 Ln In cc co ch C r Irk tri r" N CO N N r O 0 0 0 0 0 0 0 O In O f- O to M O r O O a0 ": M CD In C N O 00 r- M V tO M IO CD to M M M O M I` r T EA R N O r M O O v O O O O O O 0 CD Ln 0 CD C C r1 O C N M M N N 0 0 0 0 0 0 0 0 0 0 0 O O O to M r- O O O O C c C W cc 0 0 0 OD U') O a' tO O U) O CD CD N O 'IT O M � 00 V N N r 00 0 0 co OI0 to co N �t N O CD 69 to o r- co Cb V ti O N oc- C C N M U) N O M M to f - O W LO W N Cl) O 0) to U) 0 000000000tn U') O to r` M V 0 0 0 M O N O N O M w O CD tO N 00 M CD t_ et N N M N N N CD M M to co O0 0 0 0 to O o Ir) o 0 0000coo 0 0 to o o to to o to o u) o M N - to M O LO LO U) co CD 64 O O O O 0 0 0 0 O o Cl It M O Ln OD N C r- N M cl ":t O r Cb M O N to M O tO 00 OD �f It N M M N 00 N O M f` N N U) N r M f�6 a) Q o c0 co 9) EY J E ca a C > O 76 Cn E «O+ a) Q Q a) a) (D O C O w °c0U V w il-wOcCU ZZ Q cnca= m a o y > o a) OE oacno> E o (D LL — cD OI cn C O- 0 >,O >. O> O 0J E OUOC Y CCC E coTaQo2Uc 20c�E E to W 0co E W E R .�>' C 7 o 0 7 ' O c E E c c 7 .(D o O O N 7 C) co W 0 _ _ N - E000Uu.=SC9aJUwawH Ea mZ W UUa�a W JCS d E E 0 0 U U 33 I � EXPENDITURE DETAIL 1 1 BY 1 SECTION & 1 DEPARTMENT 1 35 � CITY OF DIAMOND BAR 1 I COMMUNITY ADMINISTRATION t 1 37 i 11 11 i i 1 CITY OF DIAMOND BAR Department - Legislative • City Council • City Attorney • City Manager • City Clerk 39 L t CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2003-2004 Organization #: 001-4010 through 001-4040 DEPARTMENTINCLUDES: City Council FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 577,025 Actuals Adjusted Budget Actuals Adopted PERSONNEL SERVICES 740,548 678,540 678,298 790,120 SUPPLIES 3,106 4,300 3,003 4,750 OPERATING EXPENDITURES 133,050 89,225 84,063 155,275 PROFESSIONAL SERVICES 215,284 218,885 147,676 199,000 CAPITAL OUTLAY 1,384 0 0 3,000 DEPARTMENT TOTAL $1,093,372 $990,950 $913,040 $1,152,145 DEPARTMENTINCLUDES: City Council $150,450 City Attorney 120,000 City Manager's Office 577,025 City Clerk's Office 304,670 41 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: CITY COUNCIL DIVISION NO. 4010 The City Council is the legislative and policy-making body for the City of Diamond Bar. Five council members are elected at -large for four-year, overlapping terms of office. The Council annually elects one of its members to serve as Mayor. The Mayor presides over all Council meetings and is the ceremonial head of the City for official functions. As Diamond Bar's elected representatives, the City Council expresses the values of the electorate in keeping pace with viable community needs and for establishing the quality of municipal services in the urban environment. The Council determines service levels and revenue obligations through the adoption of an annual budget; authorizes City contracts and expenditures; establishes City service and operating policies; and adopts such regulatory measures as may be necessary for the mutual protection of the community. Council members also represent the City on various intergovernmental organizations to achieve governmental cooperation, legislation, and programs that are consistent with the needs of the community. PERSONNEL City Council Members 5.0 W ' Printing 34 500 667 42112 Photography 1,051 CITY OF DIAMOND BAR 500 DEAARTMENT .......... ........... ie islative g.. 2,716 EXPENDITURES 3,981 2,100 DIVISION City CouncFl 'ESTIMATED FY 2003-2004 276 2,600 ORGANIZATION # 00'9 4010 240 300 ' 300 42320 Publications 70 100 100 42325 Meetings 3,100 3,500 4,022 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 20,000 19,084 Actuals Adjusted Budget Actuals Adopted 15,000 PERSONNEL SERVICES 15,000 42340 Education & Training 0 250 40010 Salaries 30,500 30,000 30,115 38,900 44,250 40070 City Paid Benefits 2,298 2,800 1,990 3,900 40080 Retirement 2,571 3,500 3,497 4,950 40083 Worker's Comp. Exp. 132 250 107 320 40084 Short/Long Term Disability 0 250 40085 Medicare 40090 Cafeteria Benefits 690 46,424 700 46,500 655 46,500 930 49,600 TOTAL PERSONNEL 82,615 83,750 82,864 98,850 t 11 C 11 SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 1,008 1,000 495 1,500 1,008 1,000 495 1,500 42110 Printing 34 500 667 42112 Photography 1,051 500 0 500 42125 Telephone 2,716 3,500 3,981 2,100 42130 Rental/Lease of Equipment 600 600 276 2,600 42315 Membership & Dues 240 300 100 300 42320 Publications 70 100 100 42325 Meetings 3,100 3,500 4,022 3,500 42330 Travel -Conferences 19,599 20,000 19,084 25,000 42335 Travel -Mileage & Auto Allow 15,000 15,000 15,000 15,000 42340 Education & Training 0 250 0 1,000 TOTAL OPERATING EXP. 42,410 44,250 43,130 50,100 PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS CAPITAL EXPENDITURES 46220 Office Equip -Furniture 46240 Communications Equip 46250 Miscellaneous Equipment DIVISION TOTAL 38,290 48 0 38,290 0 48 0 529 I 529 0 0 0 164,852 129,000 126,537 150,450 1 43 ' CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FY03-04 ' TOTAL BUDGET $150,550 2,600 PERSONNEL SERVICES Cable Modem (5 @ 43/mo) 1 Membership & Dues (42315) Amount Budgeted: Personnel (40010-40093) Amount Budgeted: 98,950 ICSC City Council Members (500/mo) 5 CEWAER 50 SUPPLIES Publications (42320) Amount Budgeted: Operating Supplies (41200) Amount Budgeted: 1,500 Misc Misc Office Supplies 100 1,500 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 500 Council Photos - 500 ' Telephone (42125) Cell Phones (5@ $35/mo) Amount Budgeted: 2,100 2,100 1 45 Rental/Lease of Equipment (42130) Amount Budgeted: 2,600 Cable Modem (5 @ 43/mo) 2,600 Membership & Dues (42315) Amount Budgeted: 300 1 ICSC 250 CEWAER 50 Publications (42320) Amount Budgeted: 100 Misc 100 Meetings (42325) Amount Budgeted: 3,500 League, Chamber, Misc 3,500 ' Travel -Conferences (42330) Amount Budgeted: 25,000 League, CCCA, Natl League, SCAG, 25,000 Misc Sacramento trips, etc. ' Travel -Mileage & Auto Allow (42335) Amount Budgeted: 15,000 Auto Allowance - 250/mo X 5 15,000 Education & Training (42340) Amount Budgeted: 1,000 CC/CM Team Training - League 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 0 1 45 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: CITY ATTORNEY DIVISION NO. 4020 The City Attorney acts as the City's legal counsel, prepares resolutions, ordinances and agreements; and advises the City Council and staff on all legal matters relating to the operation of the municipal government. This service is provided through a contract with the law offices of Jenkins & Hogin, L.L.P. Under special legal circumstances, the City may be required or choose to contract with another firm. These services which are required in addition to the standard City Attorney contract are also included within this division. PERSONNEL Total Positions 0.00 46 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2003-2004 DEPARTMENT 'Legislative DIVISION city Attarney ORGANIZATION #: 0.01-4020.... DIVISION TOTAL 102,856 47 110,000 66,942 120,000 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted PROFESSIONAL SERVICES 44020 Prof Svcs - General Legal 64,610 60,000 55,392 60,000 44021 Prof Svcs - Special Legal 38,246 50,000 11,550 60,000 TOTAL PROF SVCS 102,856 110,000 66,942 120,000 DIVISION TOTAL 102,856 47 110,000 66,942 120,000 ' CITY OF DIAMOND BAR CITY ATTORNEY (001-4020) ' BUDGET DISCUSSION FY03-04 ' TOTAL BUDGET $120,000 1 PROFESSIONAL SERVICES General Legal Svcs (40020) Amount Budgeted: 60,000 City Attorney 60,000 ' Special Legal Svcs (40021) Amount Budgeted: 60,000 Special Litigations 60,000 �1 t t t 1 49 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: CITY MANAGER DIVISION NO. 4030 The City Manager's Office budget provides for continued administrative direction to all operating departments in compliance with the City's Municipal Code. This department is responsible for the execution of Council policy and the enforcement of all laws and ordinances. The City Manager, in concert with the City Council, establishes policy, provides leadership and implements efficient and effective services. The City Manager is the director of all City personnel. As such, the Manager establishes and maintains appropriate controls to ensure that all operating departments adhere to Council and legally mandated policies and regulations. Additionally the Manager is responsible for the preparation and administration of the annual budget. Administrative and clerical support to the City Council members is also provided through the City Manager's office. PERSONNEL FULL TIME POSITIONS City Manager 1.00 Deputy City Manager 1.00 Executive Assistant 1.00 Sr. Management Analyst 1.00 Office Assistant 1.00 Total Positions 5.00 50 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2003-2004 'OPERATING SERVICES 'PERSONNEL 40010 Salaries 500 40020 Over -Time Wages 3,849 42310 City Paid Benefits '40070 40080 Retirement 37,683 40083 Worker's Comp. Exp. 4,100 40084 Short/Long Term Disability 40085 Medicare 2,350 40090 Cafeteria Benefits 4,854 42340 TOTAL PERSONNEL ' 37,568 TOTAL OPERATING EXP. 506,330 SUPPLIES 416,057 497,800 41200 Operating Supplies OUTLAY 41300 Small Tools & Equipment Misc Equipment TOTAL SUPPLIES 'OPERATING EXPENDITURES 42110 Printing 327,907 42125 Telephone 500 42200 Equipment Maintenance 3,849 42310 Fuel 3,900 42315 Membership & Dues 37,683 42320 • Publications 4,100 42325 Meetings 42330 Travel -Conferences 2,350 42335 Travel -Mileage & Auto Allow 4,854 42340 Education & Training ' 37,568 TOTAL OPERATING EXP. 506,330 PROFESSIONAL SERVICES 44000 Professional Services 416,057 497,800 TOTAL PROF SVCS 'CAPITAL OUTLAY 1,400 46250 Misc Equipment 250 TOTAL CAPITAL OUTLAY 1,650 1,077 DIVISION TOTAL DEPARTMENT Legislative DIVISION City Manager ORGANIZATION :#:::. 001-4030 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 400,567 326,300 327,907 384,300 56 500 217 500 3,849 3,430 2,904 3,900 44,214 38,050 37,683 48,800 1,402 4,100 2,957 4,650 2,000 1,967 2,350 5,882 4,750 4,854 5,650 50,360 36,170 37,568 47,650 506,330 415,300 416,057 497,800 809 1,400 1,077 1,400 220 250 250 1,029 1,650 1,077 1,650 68 100 59 2,055 1,000 511 1,700 0 2,306 2,175 1,338 2,175 1,204 900 844 700 1,764 3,000 3,837 2,000 17,652 17,000 19,281 20,000 5,075 7,000 6,600 7,000 868 2,000 1,034 5,000 30,992 33,175 33,504 38,575 14,005 69,000 52,275 39,000 14,005 69,000 52,275 39,000 0 552,356 519,125 502,913 577,025 51 CITY OF DIAMOND BAR CITY MANAGER (001-4030) BUDGET DISCUSSION FY03-04 TOTAL BUDGET $577,025 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 497,800 City Manager 1.00 Deputy City Manager 1.00 Executive Assistant 1.00 Senior Management Analyst 0.75 Office Assistant 1.00 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,400 Misc Office Supplies 1,400 Small Tools & Equipment (41300) Amount Budgeted: 250 Misc Small Tools 250 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 1,700 Cell phones 1,700 Equipment Maintenance (42200) Amount Budgeted: 0 Misc Membership & Dues (42315) Amount Budgeted: 2,175 ICMA (2) CM/DCM 1,500 SCAN NATOA (2) DCM/CM 300 MMASC (3) DCM/SRMA/SRMA 200 SGVCMA 25 ICSC (1) CM 150 SGVACM 50 MISAC 100 Publications (42320) Amount Budgeted: 700 Cable TV Publications, CA Public Sector 700 Directory, various Meetings (42325) Amount Budgeted: 2,000 Various 2,000 52 i ' CITY OF DIAMOND BAR CITY MANAGER (001-4030) ' BUDGET DISCUSSION FY03-04 Page 2 ' Travel -Conferences (42330) Amount Budgeted: 20,000 Includes travel for City Mgr, DCM, SR AA 20,000 League, MMASC, CCCA, ICMA,ICSC, etc Travel -Mileage & Auto Allow (42335) Amount Budgeted: 7,000 ' Misc Mileage Reimbursements 400 CM Auto Allowance 4,800 DCM Auto Allowance 1,800 ' Education & Training (42340) Amount Budgeted: 5,000 Misc including Tuition Reimb 2,000 CM Education Allowance 3,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 39,000 Temp Services - Vacation Exec Asst ' Min Sec Svcs - WCCA, DBCF, Lanterman 3,000 Lobbying Svcs - Gonzalves $3,000/mo 36,000 fj CAPITAL OUTLAY Communications Equipment (46240) Amount Budgeted: 0 MISC i 53 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: CITY CLERK DIVISION NO. 4040 The City Clerk has a statutory duty to record the official minutes of all City Council meetings; maintain original resolutions and ordinances, and is the custodian of the City seal. Additionally, she is the chief election officer for municipal elections. The City Clerk's office is the depository for all -official documents and records. The Clerk assists and supports the public and City departments by making available the records necessary for the City to advance its administrative, legal and legislative functions. The City Clerk encourages the use of cost-saving/productivity improving record management techniques throughout the City. The City Clerk prepares all necessary documents for public hearings, posts notices and copies of ordinances as required by law and maintains and updates the Municipal Code. PERSONNEL FULL TIME POSITIONS City Clerk 1.00 Assistant City Clerk 1.00 Office Assistant 0.50 Total Positions 2.50 54 t 1 55 CITY OF DIAMOND BAR DEPARTMENT i_egislative .. ESTIMATED EXPENDITURES OIVIION City Cke{k FY 2003-2004 ORGANIZATION # : (}01-4040 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted PERSONNEL SERVICES ' 40010 Salaries 116,912 134,850 134,650 145,630 40020 Over-Time Wages 705 200 37 200 40070 City Paid Benefits 40080 Retirement 1,503 12,828 1,950 15,750 1,849 15,693 1,950 18,110 40083 Worker's Comp. Exp. 417 1,100 1,227 1,150 40084 Short/Long Term Disability 890 866 870 ' 40085 Medicare 1,708 2,000 1,979 2,100 40090 Cafeteria Benefits 17,530 22,750 23,076 23,460 TOTAL PERSONNEL 151,603 179,490 179,377 193,470 SUPPLIES 41200 Operating Supplies 1,069 1,500 1,319 1,500 41300 Small Tools & Equipment 150 112 100 TOTAL SUPPLIES 1,069 1,650 1,431 1,600 ' OPERATING EXPENDITURES 42115 Advertising 8,783 7,000 4,310 7,000 42125 Telephone 325 550 532 550 42200 Equipment Maintenance 0 '42315 Membership & Dues 674 900 630 900 42320 Publications 234 700 150 2,200 42325 Meetings 49 150 58 150 42330 Travel-Conferences 1,991 500 64 3,500 ' 42335 Travel-Mileage & Auto Allow 325 1,925 1,800 1,800 42340 Education & Training 200 500 449 500 42390 Elections 47,169 175 162 50,000 ' TOTAL OPERATING EXP. 59,750 12,400 8,155 66,600 PROFESSIONAL SERVICES 44000 Professional Services 51,396 30,885 19,473 31,000 44030 Prof Svcs-Data Processing 8,737 9,000 8,938 9,000 TOTAL PROF SVCS 60,133 39,885 28,411 40,000 ' CAPITAL OUTLAY 46200 Office Equipment 855 0 46235 Computer Equip-Software 3,000 ' 855 0 0 3,000 ' DIVISION TOTAL 273,410 233,425 217,374 304,670 t 1 55 TOTAL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR CITY CLERK (001-4040) BUDGET DISCUSSION FY03-04 $304,670 Personnel (40010-40093) Amount Budgeted: 193,470 City Clerk 1.00 Assistant City Clerk 1.00 Office Assistant 0.50 2.50 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Includes purchase of additional minute, resolution, ordinance books and paper Small Tools & Equipment (41300) Amount Budgeted: 100 Misc OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 7,000 Public hearing notices (doesn't include LLADs) Telephone (42125) Amount Budgeted: 550 Equipment Maintenance (42200) Amount Budgeted: 0 Misc Membership & Dues (42315) Amount Budgeted: 900 CCAC, IIMC, Natl Notary Assn, Natl Parliamentarians Publications (42320) Amount Budgeted: 2,200 Includes City Attorney's Handbook from LOCC West Code Updates Meetings (42325) Amount Budgeted: 150 Misc 56 ' CITY OF DIAMOND BAR CITY CLERK (001-4040) ' BUDGET DISCUSSION FY03-04 ' Page 2 Travel -Conferences (42330) Amount Budgeted: 3,500 i 51 League Election Conf-Monterey, CCAC ' Annl Conf. Bay Area, League Conf.- Sacramento City Clerks Annual Conf ' Travel -Mileage & Auto Allow (42335) Amount Budgeted: 1,800 City Clerk Auto Allow 1,800 ' Education & Training (42340) Amount Budgeted: 500 Amount Budgeted: 50,000 Elections (42390) ' PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 31,000 Minute Secretary Municode Supplement Temp Svcs ' Prof Svcs -Data Processing (44030) Amount Budgeted: 9,000 Maintenance agree renewals for Fortis ' Document Imaging software CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 0 ' Computer Equip -Software (46235) Amount Budgeted: 3,000 Upgrade Certrak Insurance Tracking Software ' since current version is not compatible with Windows XP i 51 i CITY OF DIAMOND BAR Department - Admin. & Support • Finance • Human Resources • Information Systems • General Government • Public Information 59 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration and Support FY 2003-2004 Organization #: 001-4050 through 001-4095 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL DEPARTMENT INCLUDES: FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted Public Information 420.410 $511,358 $583,850 $589,152 $645,350 39,887 44,844 39,790 44,450 582,981 627,595 575,442 733,070 253,079 418,916 330,051 257,325 76,604 1,750 0 5,000 39,772 142,550 137,958 24,500 $1,503,681 $1,819,505 $1,672,393 $1,709,695 Finance $347,050 Human Resources 117,300 Information Systems 145,940 General Government 678,995 Public Information 420.410 61 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: FINANCE DIVISION NO. 4050 The Finance Division provides accounting control over assets, revenues, receivables and maintains budgetary control over al! City funds. This department is responsible for the proper receipt, custody and disbursement of all City funds. The Finance Division processes all financial transactions of the City. Specific activities include accounts payable, cash receipts, payroll, fixed assets, budget maintenance, audits, financial reporting, and the refinements and maintenance of the general accounting system. The Finance Division is also responsible for the safety, liquidity and maximization of the yields of the City's financial resources. In conjunction with the payroll function, the Finance Division is responsible for the administration of the personnel function. This includes benefit administration, personnel review and salary adjustments. PERSONNEL FULL TIME POSITIONS Finance Director .85 Sr. Accountant .90 Sr. Account Clerk 2.00 Total Positions 3.75 62 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2003-2004 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Cafeteria Benefits 1,550 TOTAL PERSONNEL 1 189,550 193,155 212,950 SUPPLIES 500 230 41200 Operating Supplies 2,750 41300 Small Tools & Equipment ' 22,100 TOTAL SUPPLIES 27,050 OPERATING EXPENDITURES 42110 Printing 1,550 42315 Membership & Dues 0 42320 Publications 1,300 42325 Meetings 2,840 42330 Travel Conferences 32,100 42335 Travel -Mileage & Auto Allow 261,660 42340 Education & Training ' TOTAL OPERATING EXP. ' PROFESSIONAL SERVICES DIVISION TOTAL DE:PaR.TMENT..:.:.:.<Admin & Support:: ©(VISION Rnance: ORGANIZATION #. 001-4050 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 198,962 189,550 193,155 212,950 0 500 230 500 2,237 2,750 2,264 2,950 22,383 22,100 22,415 27,050 705 1,550 1,666 1,750 0 1,150 1,174 1,300 2,887 2,750 2,840 3,100 34,486 32,100 32,367 35,300 261,660 252,450 256,111 284,900 1,255 1,100 777 1,200 300 185 100 1,255 1,400 962 1,300 2,820 2,300 2,695 3,200 600 700 660 650 44010 200 17,600 300 91 200 105 200 360 5,000 3,906 4,500 370 1,850 1,883 2,000 1,500 2,200 2,010 1,000 5,741 12,450 11,259 11,850 C 312,319 63 312,400 304,091 347,050 44000 Professional Services 9,499 800 800 1,500 44010 Prof Svcs-Acctg & Auditing 17,600 23,500 17,090 25,000 ' 44030 Prof Svcs -Data Processing TOTAL PROF SVCS 16,564 18,800 17,869 22,000 43,663 43,100 35,759 48,500 CAPITAL OUTLAY 46200 Office Equipment 3,000 0 0 46220 Office Equip -Fur niture 0 500 0 3,000 0 500 C 312,319 63 312,400 304,091 347,050 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY03-04 TOTAL BUDGET $347,050 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 284,900 Finance Director 0.85 Senior Accountant 0.90 Senior Account Clerk 2.00 3.75 SUPPLIES Operating Supplies (41200) Miscellaneous office supplies Small Tools and Equipment (41300) Miscellaneous Amount Budgeted: 1,200 1,200 Amount Budgeted: 100 100 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 3,200 Printing of Forms and CAFR 1,200 Printing of Budget 1,000 Printing of Checks 1,000 Membership & Dues (42315) Amount Budgeted: 650 GFOA 550 CSMFO 100 CMTA Publications (42320) Amount Budgeted: 300 FLSA Publications, GFOA Publications, 300 GASB Info Meetings (42325) Amount Budgeted: 200 Misc - CSMFO, etc. 200 Travel -Conferences (42330) Amount Budgeted: 4,500 GFOA 1,500 CSMFO 500 Pentamation 2,500 64 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY03-04 r L 1 1 65 Page 2 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 2,000 Misc 200 ' Auto Allowance - Finance Director 1,800 Education & Training (42340) Amount Budgeted: 1,000 ' PERS Update, FLSA Updates, GASB34 Trng 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 1,500 1 CAFR Info 500 Misc 1,000 ' Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 25,000 Audit Contract with Conrad and Assoc 25,000 Prof Svcs -Data Processing (44030) Amount Budgeted: 22,000 ' Application Maint-Pentamation 11,000 Other Maintenance - Pentamation 8,500 Incidentals 2,500 CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 0 Replacement of Line Printer Office Furniture (46220) 500 Chair Replacement - Finance Director 500 r L 1 1 65 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: HUMAN RESOURCES DIVISION NO. 4060 The The Human Resources Division provides for the management of personnel services. Primary functions include the development, modification and management of all employee recruitment, classifications, compensation, education/training and employee relations. Some of these functions are further enhanced and/or developed through the City's Employee Relations Committee (ERC) which serves as an advisory board to the City Manager on administrative matters that impact the workforce. It is the mission of the ERC to promote a healthy work environment for the employees of the City of Diamond Bar by creating and supporting a calendar of educational, social, and community building events to better connect employees within the civic community and the wider community, to nurture positive relations between all employees, and to stimulate continuous growth in the sense of well-being of the City of Diamond Bar work force. PERSONNEL FULL TIME PERSONNEL Finance Director 0.15 Senior Management Analyst 1.00 Total Positions 1.15 66 n i CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2003-2004 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Cafeteria Benefits 40093 Benefits Admininstration 10,618 TOTAL PERSONNEL SUPPLIES '41200 Operating Supplies 41400 Promotional Supplies TOTAL SUPPLIES DE:PARTMENT:- :. Admin:&:Su.pport:.::::_ DIVISION Hurnan:Resaurces:: ORGANIZATION #. 0a1-4060 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 68,900 69,296 71,970 900 870 900 8,050 8,057 9,150 550 625 600 450 421 440 1,000 1,005 1,050 10,700 10,618 11,040 500 326 500 0 91,050 91,218 95,650 500 174 0 2,000 10,000 2,000 0 2,500 174 2,000 OPERATING EXPENDITURES 42110 Printing 300 42115 Advertising 2,000 1,578 2,000 42315 Membership & Dues 50 42320 Publications 300 259 300 42325 Meetings 2,000 557 2,000 42330 Travel -Conferences 1,500 1,000 42340 Education & Training 7,000 1,921 10,000 42345 Employment Physicals 3,000 1,884 3,000 TOTAL OPERATING EXP. 0 15,800 6,199 18,650 PROFESSIONAL SERVICES 44000 Professional Services 950 950 0 44021 Prof Svcs - Special Legal 3,000 2,212 1,000 TOTAL PROF SVCS 0 3,950 3,162 1,000 IDIVISION TOTAL 0 113,300 100,753 117,300 67 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY03-04 TOTAL BUDGET $117,300 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 95,650 Finance Director 0.15 Sr. Admin Analyst 1.00 1.15 Misc Admin Charges related to benefits not allocated to departments SUPPLIES Operating Supplies (41200) Amount Budgeted: 0 Miscellaneous office supplies Promotional Items (41400) Amount Budgeted: 2,000 Employee Recognition Prgm - certificates, placques, shirts, watches, service pins, pen sets, etc 2,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 300 Printing of Forms - PAF, Evaluation, Applications, etc 300 Advertising (42115) Amount Budgeted: 2,000 Employment Ads 2,000 Membership & Dues (42315) Amount Budgeted: 50 MMASC - Sr Mgt Analyst 50 Publications (42320) Amount Budgeted: 300 FLSA Publications 300 Meetings (42325) Amount Budgeted: 2,000 Quarterly Employee Breakfasts 1,000 Interview Panels 1,000 Travel -Conferences (42330) Amount Budgeted: 1,000 PERS Anl Conf 1,000 68 ' CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY03-04 Page 2 Amount Budgeted: 10,000 Education & Training (42340) Specialized HR Training Citywide Training/Team Bldg 10,000 Employment Physicals (42345) Amount Budgeted: 3,000 IPre-employment Physicals 3,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 0 Prof Svcs -Special Legal (44021) Amount Budgeted: 1,000 Labor Attorney Services 1,000 ' 69 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: INFORMATION SYSTEMS DIVISION NO. 4070 The Information Systems division provides ongoing technical and software support to all the departments of the City. The Division is also responsible for the enhancement and managing the City's information technology activities including the evaluation, procurement, and maintenance of computer/network systems and software. PERSONNEL FULL TIME PERSONNEL MIS Technician 0.85 PART TIME PERSONNEL Intern 1.00 Total Positions 1.85 70 n i 11 i CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2003-2004 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part-time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Cafeteria Benefits Publications TOTAL PERSONNEL DEPARTMENT Adrnin &.Support DIVISION knfo Systems ORGANIZATION #: 001-4070 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 43,350 SUPPLIES 42,150 3,000 41200 Operating Supplies 6,000 5,688 TOTAL SUPPLIES 700 OPERATING EXPENDITURES 42125 Telephone 670 42205 Computer Maintenance 5,350 42315 Membership & Dues 600 42320 Publications 260 42325 Meetings 1,620 42330 Travel -Conferences 7,860 0 68,000 Travel -Mileage & Auto Allow '42335 42340 Education & Training TOTAL OPERATING EXP. DEPARTMENT Adrnin &.Support DIVISION knfo Systems ORGANIZATION #: 001-4070 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 43,350 43,490 42,150 3,000 1,443 2,000 6,000 5,688 13,080 700 713 670 5,050 5,072 5,350 500 498 600 250 265 260 1,100 1,087 1,620 8,050 8,046 7,860 0 68,000 66,302 73,590 200 112 150 0 200 112 150 500 271 1,000 8,500 2,276 4,000 250 180 200 750 0 500 103,941 0 0 100 0 2,000 853 2,000 0 11,850 3,580 7,200 ' PROFESSIONAL SERVICES 44000 Professional Services 53,500 33,204 53,000 ' 44030 Prof Svcs -Data Processing 1,500 900 12,000 TOTAL PROF SVCS 0 55,000 34,104 65,000 CONTRACT SERVICES 45000 Contract Services TOTAL CONTRACT SVCS. CAPITAL OUTLAY 46220 Office Equipment -Furniture 46230 Computer Equip -Hardware 0 Computer Equip -Software '46235 46250 Misc Equipment IDIVISION TOTAL 0 0 0 0 0 500 466 0 89,450 101,190 0 5,000 2,285 0 750 0 0 95,700 103,941 0 0 230,750 208,039 145,940 71 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 03-04 TOTAL BUDGET $145,940 PERSONNEL SERVICES Personnel (40010-40093) Full Time: MIS Technician Part Time Intern SUPPLIES Amount Budgeted: 0.85 0.85 1.00 73,590 Supplies (41200) Amount Budgeted: 150 Office Supplies 150 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 1,000 Toll-free Number 1,000 Computer Maintenance (42205) Amount Budgeted: 4,000 Service Contract Toners & Printers 4,000 Computer Maintenance Membership and Dues (42315) Amount Budgeted: 200 200 Publications (42320) Amount Budgeted: 0 Meetings (42325) Amount Budgeted: 0 Travel -Conferences (42330) 0 No Travel Conference - cost offset by special education Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 0 Misc Travel costs MIS Tech Education and Training (42340) Amount Budgeted: 2,000 72 2,000 CITY OF DIAMOND BAR Information Systems (4070) ' BUDGET DISCUSSION FY 03-04 u 11 1 73 Page 2 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 53,000 On Call Support - MIS vacation special needs 53,000 ' Outsourced IS Management Support (partial yr) Prof Svcs - Data Processing (44030) Amount Budgeted: 12,000 Web Crossings - City on Line T-1 Lines - $1,000/mo 12,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 0 1 OUTLAY CAPITAL Office Furniture (46220) Amount Budgeted: 0 Misc Computer Equipment -Hardware (46230) Amount Budgeted: 0 7 CD ROM Juke Box - Replace Existing Replacement Computers Exchange 2000 Server Misc Hardware Computer Equipment -Software (46235) Amount Budgeted: 0 Upgrades & Support NT Disk Defrag software & tech support SQL Server Software Amount Budgeted: 0 Misc Equipment (46250) Misc Equip u 11 1 73 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: GENERAL GOVERNMENT DIVISION NO. 4090 This division provides funds for the operating, rental and general operation of City Hall. Included in this are items which cannot be specifically identified as one division's expenditure, such as utilities, duplicating, postage, etc. This division provides for the purchase of general office furniture and equipment. PERSONNEL Total Positions 0.00 74 ' Photocopying 10,399 10,000 9,308 CITY OF DIAMOND BAR DEPARTMENT .......................... Admin&.Support . ... 15,394 ESTIMATED EXPENDITURES DIVISION ........ General Govt 41300 FY 2003-2004 ORGANIZATION*:.:. 001.4090 50 200 41400 Promotional Supplies 10,452 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 42120 Actuals Adjusted Budget Actuals Adopted i �7 t t 11 PERSONNEL SERVICES 40083 Workers Comp Exp 108 40093 Benefits Adm/Unemploymt 5,568 12,000 11,814 15,000 TOTAL PERSONNEL 5,676 12,000 11,814 15,000 SUPPLIES Photocopying 10,399 10,000 9,308 15,000 41200 Operating Supplies 15,394 16,000 16,355 20,000 41300 Small Tools & Equipment 138 200 50 200 41400 Promotional Supplies 10,452 5,500 4,892 6,300 42120 TOTAL SUPPLIES 25,984 21,700 21,297 26,500 OPERATING EXPENDITURES 42100 Photocopying 10,399 10,000 9,308 15,000 42110 Printing 4,297 7,000 7,083 9,000 42113 Engraving Svcs 1,343 1,000 1,296 2,000 42115 Advertising 785 3,700 2,324 0 42120 Postage 22,062 35,000 26,352 35,000 42121 Mailing Services 371 500 188 500 42125 Telephone 51,783 38,500 52,451 30,000 42128 Banking Charges 17,990 18,500 17,922 22,000 42129 Banking Chgs-LOC Fees 2,000 750 6,000 42130 Rental/Lease of Equipment 10,950 11,100 10,038 11,200 42140 Rental/Lease of Real Prop 309,099 251,400 252,520 259,200 42200 Equipment Maintenance 15,389 13,250 12,760 19,500 42210 Maint. of Grounds/Bldgs 2,552 6,000 5,613 6,000 42310 Fuel 1,774 3,000 2,141 4,000 42315 Membership & Dues 36,391 30,070 27,339 31,570 42320 Publications 2,547 2,000 1,519 1,200 42325 Meetings 19,514 22,000 18,802 29,000 42330 Travel -Conferences 742 0 42340 Education & Training 4,364 3,000 42345 Employment Physicals 1,690 42395 Misc Expenditures 583 500 395 500 TOTAL OPERATING EXP. 514,625 455,520 448,801 484,670 PROFESSIONAL SERVICES 44000 Professional Services 177,632 279,015 216,413 122,825 44010 Prof Svcs-Acctg & Auditing 5,706 23,000 25,762 20,000 44030 Prof Svcs -Data Processing 0 0 TOTAL PROF SVCS 183,338 302,015 242,175 142,825 CONTRACT SERVICES 45000 Contract Services 26,000 0 45010 CS -Newsletter 50,415 TOTAL CONTRACT SVCS. 76,415 0 0 0 75 CITY OF DIAMOND BAR DEPARTMENT >a,arnln & 9pport ESTIMATED EXPENDITURES DIVISION General Govt : FY 2003-2004 ORGANIZATION4:*OQ1-4090 76 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted CAPITAL OUTLAY 46200 Office Equipment 3,095 1,000 855 1,000 46220 Office Equip -Furniture 1,640 7,000 6,270 5,000 46230 Computer Equip -Hardware 212 46235 Computer Equip -Software 6,152 46240 Communications Equip 16,000 3,944 2,000 46250 Misc Equipment 8,839 2,000 2,203 2,000 46305 Real Estate Acquisition 82,570 82,567 46310 Bldg Improvements -Civic Ctr 21,151 34,725 108,570 102,203 10,000 DIVISION TOTAL 840,763 899,805 826,290 678,995 76 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) ' BUDGET DISCUSSION FY03-04 ' Photocopying (42100) Amount Budgeted: 15,000 ' Xerox copy charges 15,000 TOTAL BUDGET $678,995 9,000 Printing of stationery, envelopes, forms etc Blueprint Reproduction 9,000 ' PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 15,000 ' Unemployment Charges 15,000 SUPPLIES Amount Budgeted: 0 Operating Supplies (41200) Amount Budgeted: 20,000 ' General Supply Room Supplies Amount Budgeted: 13,000 35,000 ' Copy Paper 5,000 ' Kitchen Amount Budgeted: 2,000 500 ' Small Tools & Equipment (41300) Amount Budgeted: 500 200 ' Misc 200 6,300 Promotional Supplies (41400) Amount Budgeted: City Pins 2,000 International Promotional Items 800 City Tiles Misc Items 3,500 IOPERATING EXPENDITURES 1 77 Photocopying (42100) Amount Budgeted: 15,000 ' Xerox copy charges 15,000 Printing (42110) Amount Budgeted: 9,000 Printing of stationery, envelopes, forms etc Blueprint Reproduction 9,000 Engraving Svcs (42113) Amount Budgeted: 2,000 Engraving of tiles, placques etc 2,000 Advertising (42115) Amount Budgeted: 0 Postage (42120) Amount Budgeted: 35,000 ' City-wide postage charges including Fed -X 35,000 Mailing Services (42121) Amount Budgeted: 500 ' Special City wide mailings 500 1 77 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY03-04 Page 2 Telephone (42125) Amount Budgeted: 30,000 City Hall Phones 30,000 Banking Charges (42128) Amount Budgeted: 22,000 Credit Card charges 15,000 Banking Fees 7,000 Banking Charges - LOC Fees (42129) Amount Budgeted: 6,000 $250 per Transaction - 2/mo 6,000 Rental/Lease of Equipment (42130) Amount Budgeted: 11,200 Postage Equipment Rental 3,000 Nextel Repeater Site 2,700 Water/Coffee Equipment 500 Beeper Rental 3,000 Misc 2,000 Rental/Lease of Real Prop (42140) Amount Budgeted: 259,200 Storage Unit Rents 12,000 City Hall (20,598.90/mo) 247,200 Equipment Maintenance (42200) Amount Budgeted: 19,500 Pool Cars 6,000 Copier Machine Maintenance 11,000 Blueprint Machine Maintenance 500 Office Equipment Maintenance 2,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 6,000 Misc City Hall Maintenance 4,000 Live Plants (One Time Cost - $2000 Annual) 2,000 Fuel (42310) Amount Budgeted: 4,000 Pool Vehicles 4,000 Membership & Dues (42315) Amount Budgeted: 31,570 League of California Cities (includes Grass roots proposal) 15,720 CCCA 2,800 LAFCO 600 SCAG 4,700 SGVCOG 2,250 Chamber of Commerce 1,500 Misc 4,000 78 LJ CITY OF DIAMOND BAR ' PROFESSIONAL SERVICES GENERAL GOVERNMENT (001-4090) ' Amount Budgeted: 122,825 BUDGET DISCUSSION Property Tax Admin 50,000 AV Svcs - City Council Meetings FY03-04 Grant Writer 15,000 Page 3 10,625 ' 3,000 ' Holiday Banner installation & removal 4,000 Library Grant Svcs Amount Budgeted: 1,200 3,000 Publications (42320) Bond Remarketing Agent Fees 17,200 Strategic Planning Pgm Facilitator Misc ' 500 10,000 1 Newspapers 700 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 20,000 Meetings (42325) Amount Budgeted: 20,000 29,000 Supplies for City council meetings, task force mtgs 7,000 ' City Holiday celebration Prof Svcs -Data Processing (44030) 6,000 Coffee Supplies 1,000 Delegations Legislative Dinners 2,000 2,000 Sheriffs Qtrly Meetings 4,000 Misc Meetings 7,000 ' Travel Amount Budgeted: 0 -Conferences (42330) Amount Budgeted: 3,000 Education & Training (42340) Misc Training 3,000 ' Misc Expenditures (42395) Amount Budgeted: 500 Misc 500 ' PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 122,825 Property Tax Admin 50,000 AV Svcs - City Council Meetings 10,000 Grant Writer 15,000 Grant Writer - Foundation 10,625 Armored Car Svcs 3,000 ' Holiday Banner installation & removal 4,000 Library Grant Svcs Bond Letter of Credit Annual Fee 3,000 ' Bond Remarketing Agent Fees 17,200 Strategic Planning Pgm Facilitator ' Misc 10,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 20,000 Sales Tax & Transfer Tax auditing svcs 20,000 0 Prof Svcs -Data Processing (44030) Amount Budgeted: CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 79 0 ' CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) ' BUDGET DISCUSSION FY03-04 Page 4 CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 1,000 1,000 Office Equip -Furniture (46220) 5,000 Amount Budgeted: Misc Furniture 5,000 ' 2,000 Communications Equip (46240) Amount Budgeted: 2,000 ' Misc Equipment (46250) 2,000 Amount Budgeted: Misc 2,000 81 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: PUBLIC INFORMATION SERVICES DIVISION NO. 4095 The Public Information Division provides an ongoing program of public information, which is designed to inform and educate community residents and business owners about the City's activities, programs, and policies. A variety of methods and materials are utilized to disseminate information including the City's monthly Community Newsletter, which provides current news and information; the City's web site; the local government access cable channel; local advertising; media releases and advisories; special publications; and community events. The Public Information Division is also responsible for the general marketing and promotion of the City at the local, regional and national levels, and provides assistance in support of economic development activities. The Division is also engaged in the facilitation of programs that recognize the efforts of individuals and organizations that contribute to the enhancement and general well being of the community PERSONNEL FULL TIME PERSONNEL Public Information Manager 1.00 Com & Marketing Coordinator 1.00 Total Positions 2.00 82 ' CITY OF DIAMOND BAR DEPARTMENT ` Admm.&Support ESTIMATED EXPENDITURES DIVISION Dubuc Information . FY 2003-2004 ORGANIZATION # 001-4095 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted SERVICES 'PERSONNEL 40010 Salaries 192,608 122,550 125,417 134,500 40070 City Paid Benefits 2,321 1,350 1,364 1,560 Retirement 18,696 14,300 14,626 17,080 '40080 40083 Worker's Comp. Exp. 747 1,000 1,116 1,100 40084 Short/Long Term Disability 750 765 820 40085 Medicare 2,793 1,800 1,818 1,950 40090 Cafeteria Benefits 26,857 18,600 18,601 19,200 TOTAL PERSONNEL 244,022 160,350 163,707 176,210 SUPPLIES 1 41200 Operating Supplies 3,351 1,500 1,588 1,500 41400 Promotional Supplies 9,297 17,544 15,657 13,000 TOTAL SUPPLIES 12,648 19,044 17,245 14,500 OPERATING EXPENDITURES '42110 Printing 42111 Printing-Pre Press Svcs 11,416 1,580 61,400 500 54,115 494 95,500 0 42112 Photography 2,000 849 3,000 42115 Advertising 29,791 37,200 25,220 55,000 42120 Postage 2,750 18,250 13,549 42,400 42121 Mailing Services 382 2,700 2,200 5,000 42125 Telephone 1,228 238 42130 Rental/Lease of Equipment 178 500 42141 Rental/Lease - Exhibition Sp 500 500 42205 Computer Maintenance 173 0 42315 Membership & Dues 975 1,875 1,265 1,800 42320 Publications 0 42325 Meetings 113 100 40 500 42330 Travel-Conferences 42335 Travel-Mileage & Auto Allow 2,228 239 6,000 150 5,523 153 4,000 1,000 42340 Education & Training 11,235 1,300 1,210 1,000 42395 Misc Expenditures 500 574 500 ' TOTAL OPERATING EXP. 62,615 131,975 105,603 210,700 PROFESSIONAL SERVICES Professional Services 11,078 14,851 14,851 0 '44000 44030 Prof Svcs-Data Processing 15,000 0 TOTAL PROF SVCS 26,078 14,851 14,851 0 CONTRACT SERVICES '45000 Contract Services 45010 CS - Newsletter 189 1,750 35,250 35,166 5,000 0 TOTAL CONTRACT SVCS. 189 37,000 35,166 5,000 83 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2003-2004 CAPITAL OUTLAY DEPARTMENT Admin & support ©LNI$IONPublic lntorrriation ORGANIZATION #: ';001-4095 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 46220 Office Equipment -Furniture 500 380 500 46230 Computer Equip -Hardware (30) 7,500 5,948 5,500 46235 Computer Equip -Software 1,164 9,600 7,167 7,500 46250 Misc Equipment 3,913 1,000 886 500 5,047 18,600 14,381 14,000 DIVISION TOTAL 350,599 381,820 350,953 420,410 84 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 03-04 TOTAL BUDGET $420,410 85 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 176,210 ' Public Information Manager 1.00 Communications and Marketing Coordinator 1.00 Total 2.00 SUPPLIES Supplies (41200) Amount Budgeted: 1,500 Color Printer Supplies 1,000 Misc Div Supplies 500 ' Promotional Supplies (41400) Amount Budgeted: 13,000 City Store 5,000 ' Promotional Giveaways (trade shows, tours) 1,500 Goodwill Giveaways (dignitary gifts, prizes) 1,500 Birthday (souvenir pens, gifts) 5,000 ' (Note: These promotional items do not include items ordered by the City Manager's Office -tiles, plaques, city pins, engraving) ' OPERATING EXPENDITURES ' Printing (42110) Amount Budgeted: 95,500 City News (to change to full color format) 27,500 ' Recreation Guide 40,000 Special Projects ' New Resident packet brochures (5 ct.) Com/Sr Ctr Opening 5,000 20,000 General City Printing Business Cards, Letterhead, Envelopes 2,500 Misc Printing (formerly Pre -Press projects) 500 Printing -Pre Press Svcs (42111) Amount Budgeted: 0 Misc Projects- e.g., CAFR 85 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 03-04 PAGE 2 Photography Services (42112) Amount Budgeted: 3,000 Special projects (print; web; meetings) 1,500 Rec Guide cover photos (250x6) 1,500 Advertising (42115) Local Publications: 91765/91789 Windmill Chamber Com/Sr Ctr Opening Misc (Weekly; Pennysaver; etc.) Amount Budgeted: 6,000 6,000 12,000 25,000 6,000 55,000 Postage (42120) Amount Budgeted: 42,400 City News & Recreation Guide 36,000 Annual Permit Fees (BRM, Bulk Mail, etc) 1,000 Misc Mailings (2 citywide) - special projects 5,400 Mailing Services (42121) Amount Budgeted: 5,000 City News & Recreation Guide 4,500 Misc Mailings (2 citywide) - special projects 500 Rental Lease of Equipment (42130) Amount Budgeted: 500 ICSC (promo equip/electrical) 250 Misc Trade Show/Meetings 250 Rental/Lease - Exhibition Sp (42141) Amount Budgeted: 500 ICSC (booth space fees) 250 Misc Events 250 Membership and Dues (42315) Amount Budgeted: 1,800 CAPIO Membership x 2 400 3CMA Membership x 2 750 ICSC x 2 150 SCNATOA x2 200 Entry Fees/Awards-CAPIO, 3CMA, etc 300 Publications (42320) Amount Budgeted: 0 Meetings (42325) Amount Budgeted: 500 Local Business Related 250 City Hosted - Mayor's Roundtable? 250 Travel -Conferences (42330) 4,000 3CMA Annual Conference x 2 (Anaheim) 1,500 CAPIO Annual Conference x 2 (No. Calif) 1,500 ICSC Palm Desert x 2 1,000 86 t L F C 1 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (0014095) BUDGET DISCUSSION FY 03-04 Page 3 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 1,000 1,000 Education and Training (42340) Amount Budgeted: 1,000 Website, DBTV/Kiosk - 2 attendees 1,000 (HTML, SCALA) Miscellaneous Expenses (42395) Amount Budgeted: 500 Cable programming contentilicensing 500 PROFESSIONAL SERVICES Professional Services (44000) Graphic Design Services Video Production Services Cable/Intern Support for DBTV Amount Budgeted: 0 Prof Svcs - Data Processing (44030) Amount Budgeted: 0 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 5,000 SCALA System Maint. Fee 1,500 Website domain registration fees 300 Website hosting fees 1,800 AudioNisual technical services 1,000 Misc 400 CS - Newsletter (45010) Amount Budgeted: 0 CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: 500 Misc audio/video cabinet/rack (storage) 500 Computer Equipment -Hardware (46230) Amount Budgeted: 5,500 VCR Deck and accessories 1,500 Phone Port Conversion 4,000 Computer Equipment -Software (46235) Amount Budgeted: 7,500 Video Conversion Software 500 Digital editing software 2,000 Teleworks Upgrade (text to voice) 5,000 Misc Equipment (46250) Amount Budgeted: 500 87 CITY OF DIAMOND BAR Department - Public Safety • Law Enforcement • Volunteer Patrol • Fire Protection • Animal Control • Emergency Preparedness 89 DEPARTMENTINCLUDES: Law Law Enforcement $4,440,500 Volunteer Patrol 14,250 Fire Protection 7,360 Animal Control 94,500 Emergency Preparedness 11,410 PUBLIC SAFETY Volunteer Patrol 0.3% Total Department Expenditures - $4,568,020 91 .tion iI Control :.1% Emergency Preparedness 0.2% CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Public Safety ' FY 2003-2004 Organization #: 001-4411 through 001-4440 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted PERSONNEL SERVICES $0 $3,000 $727 $5,000 ' SUPPLIES 3,421 8,550 6,710 6,250 ' OPERATING EXPENDITURES 7,641 14,410 12,013 12,910 PROFESSIONAL SERVICES 0 0 0 0 ' CONTRACT SERVICES 4,251,352 4,330,110 4,331,085 4,541,860 CAPITAL OUTLAY 1,234 2,000 0 2,000 ' DEPARTMENT TOTAL $4,263,648 $4,358,070 $4,350,535 $4,568,020 DEPARTMENTINCLUDES: Law Law Enforcement $4,440,500 Volunteer Patrol 14,250 Fire Protection 7,360 Animal Control 94,500 Emergency Preparedness 11,410 PUBLIC SAFETY Volunteer Patrol 0.3% Total Department Expenditures - $4,568,020 91 .tion iI Control :.1% Emergency Preparedness 0.2% CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: LAW ENFORCEMENT DIVISION NO. 4411 The City of Diamond Bar contracts with the Los Angeles County Sheriffs Department for law enforcement services. This includes general law enforcement and traffic safety. General law enforcement provides an assortment of officers to provide crime prevention via around-the-clock street patrols narcotics prevention, special investigations, and the general enforcement of laws. Additionally, the law enforcement budget includes funds for various special events including the City Birthday Party, Concerts in the Park, and the school traffic enforcement. Traffic safety provides routine traffic patrol as a means of encouraging motorists and pedestrians to comply with traffic laws and ordinances and, when necessary, issue citations and/or warnings for violations. Traffic accidents are investigated and their circumstances recorded and analyzed. This division also includes contract services for crossing guards and the administration of the City's parking citations. With the passage of AB408, Cities are now required to issue and collect their own parking citations. The City is currently under contract with Judicial Data Systems for the administration of parking citations. The following is a breakdown of the proposed contracted sheriffs service levels: TYPE OF SERVICE General Law Units: One -Man 40 -hour (Team Leader) One -Man 56 -hour Two -Man 40 -hour Traffic Law Units: One -Man 56 -hour Motorcycle 40 -hour Community Service Officer w/vehicle Community Relations Officer Special Assignment Car (290 -boy) Narcotics Deputy (SANE) Asian Task Force Deputy Special Investigations Bicycle Patrol Helicopter Patrol lA NUMBER 1 6 1 4 3 3 1 2 1 .05 As Requested As Requested 4 hours per month CITY OF DIAMOND BAR 'ESTIMATED EXPENDITURES FY 2003-2004 ' epartment FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 4,190,000 Actuals Adjusted Budget Actuals Adopted 'OPERATING EXPENDITURES 42125 Telephone 45405 325 3,087 42200 Equipment Maintenance 1,872 2,000 895 0 CS -Crossing Guard Svcs 42325 Meetings 136 500 648 500 ' 42361 Criminal Apprehension Awd 4,235,000 5,000 4,440,000 ' TOTAL OPERATING EXP. 2,008 7,500 1,868 500 CONTRACT SERVICES 45401 CS -Sheriff D 45402 CS -Sheri 1 93 epartment 3,922,405 3,970,000 3,971,402 4,190,000 ff /S pecial Evts 165,749 150,000 159,567 130,000 45405 CS -Parking C itation Admin 3,087 15,000 23,033 20,000 45410 CS -Crossing Guard Svcs 81,267 100,000 90,680 100,000 TOTAL CON TRACT SVCS. 4,172,508 4,235,000 4,244,682 4,440,000 ' DIVISION TOTAL 4,174,516 4,242,500 4,246,550 4,440,500 1 93 ' CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY03-04 I� J Special Investigations Helicopter Patrol As Requested 4 hours per mo CS -Sheriff /Special Evts (45402) Amount Budgeted: 130,000 Calvary Chapel 72,000 Bike Patrol, Special Ck Points, Schl Enf 58,000 CS -Parking Citation Admin (45405) Amount Budgeted: 20,000 20,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: 100,000 For a total of 16 crossing guard locations 100,000 1 95 TOTAL BUDGET $4,440,500 ' OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: 0 Radar Equipment, Misc ' Meetings (42325) Amount Budgeted: 500 500 CONTRACT SERVICES CS—Sheriff Department (45401) Amount Budgeted: 4,190,000 ' SHERIFF'S CONTRACT BREAKDOWN Type of Service Number FY02-03 FY03-04 One Man 40 -hour (Team Leader) 1.00 165,158 169,461 One -Man 56 -hour 6.00 1,526,057 1,565,826 One -Man 40 -hour 1.00 165,158 169,461 ' One -Man 56 -hour 4.00 1,017,371 1,043,884 Motorcycle 40 -hour 3.00 525,508 541,273 Community Service Officer w/vehicle 2.00 94,115 96,962 Community Service Officer wo/vehicle 1.00 38,768 39,941 Community Relations Officer 1.00 165,158 169,461 Special Assignment Car (290 -boy) 2.00 288,055 291,084 Narcotics Deputy (STAR) 1.00 93,982 101,153 4,079,330 4,188,506 I� J Special Investigations Helicopter Patrol As Requested 4 hours per mo CS -Sheriff /Special Evts (45402) Amount Budgeted: 130,000 Calvary Chapel 72,000 Bike Patrol, Special Ck Points, Schl Enf 58,000 CS -Parking Citation Admin (45405) Amount Budgeted: 20,000 20,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: 100,000 For a total of 16 crossing guard locations 100,000 1 95 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: COMMUNITY VOL PATROL DIVISION NO. 4415 The Community Volunteer Patrol Program was established in FY94-95. This program is coordinated by the Los Angeles County Sheriffs Department and provides general support to law enforcement personnel. Diamond Bar Community Volunteer Patrol members routinely patrol the community and are responsible for reporting any suspicious activity and/or problems to the Sheriffs Department. In addition to their patrol activities, other assignments performed by the Community Volunteer Patrol includes: vacation checks; business security checks; park security; graffiti watch; community relations and other non- hazardous duties. It is anticipated that the Community Volunteer Patrol will be authorized to assist in Neighborhood Improvement activities. To accommodate this, the budget includes an allocation for Worker's Compensation Insurance to cover these volunteers. W 1 CITY OF DIAMOND BAR DEPARTMENT Public Safety . ESTIMATED EXPENDITURES DIVISION volunteer Patrol: 1 FY 2003-2004 ORGANIZATION ' FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted PERSONNEL SERVICES 1 40083 Worker's Comp. Exp. 3,000 727 5,000 TOTAL PERSONNEL 0 3,000 727 5,000 1 SUPPLIES 41200 Operating Supplies 2,573 5,000 4,654 2,500 41300 Small Tools & Equipment 168 50 409 250 ' TOTAL SUPPLIES 2,741 5,050 5,063 2,750 OPERATING EXPENDITURES 42125 Telephone 581 400 356 1,000 1 42200 Equipment Maintenance 2,500 42310 Fuel 112 42325 Meetings 1,127 4,500 4,137 3,000 1 TOTAL OPERATING EXP. 1,708 4,900 4,605 6,500 1 DIVISION TOTAL 4,449 12,950 10,395 14,250 1 1 1 1 1 1 1 1 97 TOTAL BUDGET PERSONNEL: Worker's Comp. Exp. (40083) Required to cover volunteers SUPPLIES Operating Supplies (41200) Includes uniforms CITY OF DIAMOND BAR VOLUNTEER PATROL.(001-4415) BUDGET DISCUSSION FY03-04 $14,250 Amount Budgeted: 5,000 5,000 Amount Budgeted: 2,500 2,500 Small Tools & Equipment (41300) Amount Budgeted: 250 250 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 1,000 Cell phone 1,000 Equipment Maintenance (42200) Amount Budgeted: 2,500 Patrol Vehicle 2,500 Meetings (42325) Amount Budgeted: CCCA Bar-b-que Annual Recognition Dinner 98 1,000 2,000 3,000 i CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: FIRE DIVISION NO. 4421 The City is a part of the Consolidated Fire Protection District. The district provides fire and emergency medical services. Upon incorporation, the City became responsible for fire protection within the City boundaries, therefore the City assumed wildland fire protection. This has required additional resources to be used by the Consolidated Fire Protection District. It is a responsibility of the City to pay annually for these added costs. 99 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2003-2004 ................................................ D�P,RRTMEN..`Public....... DIVISION Fire Proteciio: FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted CONTRACT SERVICES 45404 Contract Services -Fire Dept 7,359 7,360 7,359 7,360 TOTAL CONTRACT SVCS. 7,359 7,360 7,359 7,360 DIVISION TOTAL 7,359 7,360 7,359 7,360 100 i i TOTAL BUDGET CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FY03-04 $7,360 CONTRACT SERVICES Contract Services -Fire Dept (45404) Amount Budgeted: Wildlands Fire contract 101 7,360 7,360 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: ANIMAL CONTROL DIVISION NO. 4431 Animal Control provides for the care, protection, and control of animals that stray from their homes or are abused by their owners. This service, currently under contract with the Pomona Valley Humane Society, includes enforcement of leash laws and the provision of a shelter for homeless animals. In addition to the services rendered by the Humane Society, the City has been called upon to assist in the control of coyotes and skunks within the City. Additional funding has been included to fund these activities. 102 ' CITY OF DIAMOND BAR OERARTMENT Fubtic$afety ESTIMATED EXPENDITURES DIVISION AmaF:Control rn FY 2003-2004 ORGANIZATION:M: 00174431 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted SERVICES 'CONTRACT 45403 Contract Svcs-Animal Cntrl 71,485 65,250 65,244 71,500 45406 CS - Wild Animal Control 22,500 13,800 23,000 TOTAL CONTRACT SVCS. 71,485 87,750 79,044 94,500 DIVISION TOTAL 71,485 87,750 79,044 94,500 i J � 103 CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FY03-04 TOTAL BUDGET CONTRACT SERVICES CS -Animal Control (45403) Humane Society Contract - Based on Contract $94,500 Amount Budgeted: CS - Wild Animal Control (45406) Amount Budgeted Coyote Control 105 71,500 71,500 23,000 23,000 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: EMERGENCY PREP DIVISION NO. 4440 EMERGENCY PREPAREDNESS The preservation of life and property is an inherent responsibility of local, state and federal governments. The City of Diamond Bar therefore, has prepared a comprehensive planning document, known as the Multihazard Functional Plan, which serves as the basis for the City's emergency organization and emergency operations. The primary objectives of this plan are to enhance the overall capabilities of government to respond to emergencies. This is accomplished by incorporating the policies, principles, concepts and procedures contained within this plan into an efficient organization capable of responding adequately in the face of any disaster. 106 fCITY OF DIAMOND BAR ESTIMATED EXPENDITURESDIVISION FY 2003-2004 DEPARTMENT ORGANIZATION #: f?ublicSafety Emergency Prep 0,01-4440:1. ' FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted SUPPLIES 41200 Operating Supplies 680 3,500 1,647 3,000 41300 Small Tools & Equipment 500 TOTAL SUPPLIES 680 3,500 1,647 3,500 OPERATING EXPENDITURES 42110 Printing 0 '42125 Telephone 435 1,460 1,978 960 42126 Utilities 275 300 273 300 42130 Rental/Lease - Equipment 50 500 500 42140 Rental/Lease - Real Prop 150 150 150 ' 42200 Equipment Maintenance 290 1,000 314 500 42315 Membership & Dues 2,825 3,000 2,825 3,000 Publications 50 0 '42320 42340 Education & Training 600 500 TOTAL OPERATING EXP. 3,925 7,010 5,540 5,910 PROFESSIONAL SERVICES 44040 Emergency Prep-Coordinatn 0 TOTAL PROF SVCS 0 0 0 0 ' CAPITAL OUTLAY 46230 Computer Equip -Hardware 500 0 46240 Communications Equipment 500 46250 Misc Equipment 1,234 1,500 1,500 46310 Bldg Improvements -Civic Ctr 0 1,234 2,000 0 2,000 DIVISION TOTAL 5,839 12,510 7,187 11,410 ' 107 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY03-04 TOTAL BUDGET $11,410 SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,000 Supplies for EOC & Storage Shed; ie: 2,500 replace bottled water supplies. Purchase emergency car kits for sale to public. Sand and Bags for Fire Stations 500 Small Tools & Equipment (41300) Amount Budgeted: 500 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 0 0 Telephone (42125) Amount Budgeted: 960 4 Emergency phones @$20/mo 960 Utilities (42126) Amount Budgeted: 300 Eastgate Reservoir site emergency power 300 Rental/Lease - Equipment (42130) Amount Budgeted: 500 Barricades) Public Works now has a 500 supply). This is for more barricades, if needed. Rental/Lease - Real Prop (42140) Amount Budgeted: 150 WVWD lease of Eastgate site - $150/yr 150 Equipment Maintenance (42200) Amount Budgeted: 500 Maintenance of EOC 500 Membership & Dues (42315) Amount Budgeted: 3,000 Area D Civil Defense Annual Membership 3,000 Publications (42320) Amount Budgeted: 0 Education & Training (42340) Amount Budgeted: 500 CSTI/Table Top/Field Days 500 108 i CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) ' BUDGET DISCUSSION FY03-04 ' Page 2 PROFESSIONAL SERVICES Emergency Prep-Coordinatn (44040) Amount Budgeted: 0 ' 0 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 0 0 Communications Equipment (46240) Amount Budgeted: 500 DBARS Miscellaneous 500 ' Misc Equipment (46250) Amount Budgeted: 1,500 1,500 Bldg Improvements -Civic Ctr (46310) Amount Budgeted: 0 0 109 t I CITY OF DIAMOND BAR � COMMUNITY &DEVELOPMENT � SERVICES i CITY OF DIAMOND BAR Department - Development Services • Planning • Building and Safety • Neighborhood Improvement • Economic Development 113 DEPARTMENT INCLUDES: Planning $437,850 Building and Safety 415,000 Neighborhood Improvement 261,140 Economic Development 301,740 DEVELOPMENT SERVICES 115 CITY OF DIAMOND BAR ' ESTIMATED EXPENDITURES SUMMARY DEVELOPMENT SERVICES FY 2003-2004 Organization #: 001-5210 through 001-5240 ' FY 2001.02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted PERSONNEL SERVICES $401,660 $482,900 $493,665 $509,130 SUPPLIES 5,053 6,297 8,381 6,500 ' OPERATING EXPENDITURES 96,807 176,780 180,404 203,300 PROFESSIONAL SERVICES 68,629 312,680 166,667 194,800 573,677 463,130 475,282 499,000 CONTRACT SERVICES ' CAPITAL OUTLAY 7,115 5,939 3,199 3,000 DEPARTMENT TOTAL $1,152,941 $1,447,726 $1,327,598 $1,415,730 DEPARTMENT INCLUDES: Planning $437,850 Building and Safety 415,000 Neighborhood Improvement 261,140 Economic Development 301,740 DEVELOPMENT SERVICES 115 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: PLANNING DIVISION NO. 5210 The Planning Division is responsible for the functions related to current and advanced planning, building & safety, code enforcement, and economic development. The Planning Division provides the community with long and short term planning in order to coordinate and monitor growth and development. It is charged with the development and implementation responsibilities of the General Plan. It prepares and administers the zoning and subdivision ordinances and reviews development projects for compliance with various development ordinances. The Planning Division insures that all projects receive the required environmental review in compliance with CEQA. Further, it provides technical support to the City Council and the various planning related committees/commissions. The Planning Division is also responsible for the development and administration of economic development. It updates and maintains records for the general public and coordinates projects and programs with other governmental agencies. PERSONNEL FULL TIME POSITIONS Deputy City Manager .50 Assoc. Planner 1.00 Development Svcs Asst. 1.00 Administrative Asst. .90 Total Positions 3.40 PART TIME POSITIONS Intern 1.00 116 r. i r r L CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2003-2004 ...... ...... ...... ......... .. .............................................. pEPARTMENT:: Developrttent Sven DLVISION PIanning ORGANIZATION # 001-21fl FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted PERSONNEL SERVICES 40010 Salaries 289,044 200,900 228,022 206,910 40020 Over -Time Wages 7,361 3,500 4,205 3,500 40030 Part -Time Salaries 14,681 9,900 9,874 12,470 40070 City Paid Benefits 3,717 2,650 2,370 2,650 40080 Retirement 32,887 23,450 26,465 26,270 40083 Worker's Comp. Exp. 3,522 3,800 3,840 3,950 40084 Short/Long Term Disability 1,250 1,497 1,270 40085 Medicare 4,513 3,850 4,140 3,960 40090 Cafeteria Benefits 45,935 31,300 33,673 32,320 42310 TOTAL PERSONNEL 401,660 280,600 314,086 293,300 SUPPLIES 41200 Operating Supplies 5,053 4,500 4,908 3,500 41300 Small Tools & Equipment 0 TOTAL SUPPLIES 5,053 4,500 4,908 3,500 OPERATING EXPENDITURES 42110 Printing 9,086 8,045 8,351 7,000 42115 Advertising 6,399 3,000 1,674 5,000 42125 Telephone 150 75 150 42130 Rental/Lease of Equipment 321 321 42200 Equipment Maintenance 2,871 800 707 800 42310 Fuel 3,020 0 700 42315 Membership & Dues 1,421 1,800 1,970 2,500 42320 Publications 1,882 2,000 1,252 1,500 42325 Meetings 286 800 433 600 42330 Travel -Conferences 2,817 7,000 7,555 7,000 42335 Travel -Mileage & Auto Allow 587 2,550 1,853 2,200 42340 Education & Training 564 500 130 1,500 42358 Business Incentive Program 67,874 TOTAL OPERATING EXP. 96,807 26,966 25,021 28,250 PROFESSIONAL SERVICES 44000 Professional Services 10,964 96,880 84,711 23,000 44100 Commission Compensation 6,305 6,800 5,590 8,000 44110 Commission Comp-SEATAC 0 0 44210 Planning - Regional 30,606 25,000 0 40,800 44220 Planning -. General Plan 35,000 0 0 44240 Prof Svcs - Environmental 15,000 25 10,000 44250 Planning - Projects 20,754 50,000 976 28,000 TOTAL PROF SVCS 68,629 228,680 91,302 109,800 CONTRACT SERVICES 45213 0 TOTAL CONTRACT SVCS. 0 0 0 0 CAPITAL OUTLAY 46200 Office Equipment 46220 Office Equipment -Furniture 46230 Computer Equip -Hardware DIVISION TOTAL 4,978 2,000 1,410 1,000 2,094 2,000 1,789 2,000 43 0 7,115 4,000 3,199 3,000 579,264 544,746 438,516 437,850 117 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Full-time Deputy City Manager Associate Planner Administrative Assistant Development Svcs Asst. Part -Time Planning Intern SUPPLIES Operating Supplies (41200) CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY03-04 $437,850 Amount Budgeted: 293,300 0.50 1.00 0.90 1.00 3.40 1.00 Amount Budgeted: 3,500 3,500 Small Tools & Equipment Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 7,000 General Plan, Development Code, Maps, Public Information 7,000 Advertising (42115) Amount Budgeted: 5,000 Legal Ads - General Plan, Development Code, 5,000 Zone Change, Special Projects Telephone (42125) Amount Budgeted: 150 DCM Palmnet Charges 150 Equipment Maintenance (42200) Amount Budgeted: 800 Microfiche Machine 800 Membership & Dues (42315) Amount Budgeted: 2,500 APA, AEP,etc 2,500 Publications (42320) Amount Budgeted: 1,500 1,500 118 u J L CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY03-04 Page 2 Meetings (42325) Amount Budgeted: 600 SGVCOGPD, Misc. 600 Travel -Conferences (42330) Amount Budgeted: 7,000 APA, AEP, League PCI (Northern CA) 7,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 2,200 Reimbursement 400 Deputy City Manager - Auto Allowance 1,800 ' Prof Svcs - Environmental (44240) Amount Budgeted: 10,000 On -Call Services 10,000 Planning - Projects (44250) Amount Budgeted: 28,000 On -Call Services - LDM 25,000 On -Call Landscape Architect 3,000 1 119 Education & Training (42340) Amount Budgeted: 1,500 ' APA, AEP, League, UCI, UCLA 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 23,000 ' Recording Secretary - Dennis 5,000 Vacation Coverage 3,000 ' Videography Services 15,000 ' Commission Compensation (44100) Planning Commission Amount Budgeted: 8,000 8,000 Commission Comp-SEATAC (44110) Amount Budgeted: 0 Planning - Regional (44210) 40,800 ' Consultation - Neely 40,800 Planning - General Plan (44220) Amount Budgeted: 0 SOI, Annexation Studies ' GP - Land Use, Circulation, Noise Element Revisions ' Prof Svcs - Environmental (44240) Amount Budgeted: 10,000 On -Call Services 10,000 Planning - Projects (44250) Amount Budgeted: 28,000 On -Call Services - LDM 25,000 On -Call Landscape Architect 3,000 1 119 ' CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY03-04 Page 3 CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 1,000 1,000 i Office Equipment -Furniture (46220) Amount Budgeted: 2,000 ' 2,000 Computer Equipment - Hardware (46230) Amount Budgeted: 0 1 121 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: BUILDING AND SAFETY DIVISION NO. 5220 The Building and Safety Division is responsible for the protection of public health and safety through the enforcement of the Building Code and other related codes. This division provides for Building and Safety plan check, permit issuance, and inspection services. These services are currently being provided under contract with D & J Municipal Services Inc. PERSONNEL Total Positions 0.00 122 1 CITY OF DIAMOND BAR DEPARTMENT pevelopineh Sites ESTIMATED EXPENDITURES DIVISION Buildup:&Safety FY 2003-2004 ORGANIZATION #: 001-5224 ' FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted CONTRACT SERVICES 45000 Contract Services 573,677 401,130 419,932 415,000 TOTAL CONTRACT SVCS. 573,677 401,130 419,932 415,000 ' DIVISION TOTAL 573,677 401,130 419,932 415,000 1 123 CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FY03-04 TOTAL BUDGET $415,000 CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: 415,000 The Building and Safety Division administers the Uniform Building Code, State and Local building regulations and performs plan checking and construction inspection services for the City. D & J Municipal ' Services has provided contract Building and Safety services to the City since 1994. The contract requires a minimum staff of five, providing Building Official, plan check, inspection and permit issuance services. LI 1 125 The Contractor receives 60%of revenue collected Anticpated revenues from development of: - JCC Tracts 48487and 50314 ' - Walnut Valley Trailer Park / ESA Hotel project - Gateway Office (Kaiser) - Gateway Office (Omar) - Gateway Office tenant improvements ' - Honda expansion / carwash - Lewis / Calvary LI 1 125 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DIVISION TITLE: NEIGHBORHOOD IMPROVEMENT DIVISION NO. 5230 The City's Neighborhood Improvement Officers work proactively to investigate Municipal Code violations and in response to complaints filed by concerned residents, business operators or property owners. The Diamond Bar Municipal Code is based on high standards set by the residents and business owners to ensure an attractive and well maintained community. It is the responsibility of the Neighborhood Improvement Officers to make sure the community conforms to the standards set by the code. PERSONNEL FULL TIME POSITIONS Deputy City Manager .10 Sr. Neighborhood Imp Officer 1.00 Neighborhood Imp Officer 2.00 Office Assistant 0.50 Total Positions 4.60 126 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2003-2004 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Cafeteria Benefits 42340 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 1,800 TOTAL OPERATING EXP. . .......................... DEf�i4RTMEN7 Uevetoptnei�t Svcs DIVISIONleighpofiood amp . ORGANIZATION #: 001-5230 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 124,050 106,807 113,690 6,500 6,841 6,000 45213 CS -Code Enforcement 3,000 17,510 2,200 2,040 2,450 14,500 12,458 16,760 2,350 3,601 2,500 800 574 810 1,800 1,652 1,920 25,550 23,164 28,700 0 177,750 157,137 190,340 297 2,352 1,500 1,000 1,121 500 0 1,297 3,473 2,000 261,140 1,000 0 5,364 5,252 2,500 3,000 2,531 3,000 200 160 500 0 500 452 300 500 0 1,000 961 1,000 0 10,064 9,356 8,800 i 1 127 CONTRACT SERVICES 45213 CS -Code Enforcement 3,000 3,000 25,000 45520 CS -Graffiti Removal 35,000 28,350 35,000 TOTAL CONTRACT SVCS. 0 38,000 31,350 60,000 CAPITAL OUTLAY 46200 Office Equipment 1,939 0 1,939 0 0 DIVISION TOTAL 0 229,050 201,316 261,140 i 1 127 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY03-04 TOTAL BUDGET $261,140 PERSONNEL SERVICES Personnel (4001040093) Amount Budgeted: 190,340 Full-time Deputy City Manager 0.10 Neighborhood Improvement Officer 2.00 Office Assistant 0.50 2.60 Part-time Neighborhood Improvement Officer 1.00 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 1,500 Small Tools & Equipment (41300) Amount Budgeted: 500 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,000 Notices, Brochures 1,000 Advertising (42115) Amount Budgeted: Equipment Maintenance (42200) Amount Budgeted: 2,500 Dodge and Ford NIO Vehicles 2,500 Fuel (42310) Amount Budgeted: 3,000 NIO Vehicles (2) 3,000 Membership & Dues (42315) Amount Budgeted: 500 SCCEO (2), CCEOA (2) 500 Publications (42320) Amount Budgeted: Meetings (42325) Amount Budgeted: 300 SCCEO, CCEAO, CALBO 300 128 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) ' BUDGET DISCUSSION FY03-04 Page 2 Travel -Conferences (42330) Amount Budgeted: 500 SCCEO, CCEOA, CALBO 500 ' Travel -Mileage & Auto Allow (42335) Amount Budgeted: 0 Education & Training (42340) Amount Budgeted: 1,000 SCCEO, CCEOA, CALBO 1,000 CONTRACT SERVICES Contract Svcs - Code Enforcement (45213) Amount Budgeted: 25,000 City Prosecutor, County Dist Atty, D&J, Mise. 25,000 - CS Graffiti Removal (45520) Amount Budgeted: 35,000 35,000 11 t 1 129 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: ECONOMIC DEVELOPMENT DIVISION NO. 5240 The Economic Development division assists in the development and advancement of the local business community, and in the general promotion and marketing of the City of Diamond Bar. Among the functions of this division is the facilitation of programs and activities that are designed to enhance business retention and business attraction efforts, and provide business resource assistance for existing and potential businesses. PERSONNEL FULL TIME PERSONNEL Deputy City Manager .15 Administrative Assistant .10 Total Positions .25 130 CITY OF DIAMOND BAR DEPARTMENT. ................... Deyelomen Svcs ESTIMATED EXPENDITURES 42115 Advertising ............ .... ... DIVISION .. EconDedlopment: FY 2003-2004 0 ORGANi2ATIONJ # :: 0(}1 5240: 2,000 650 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted PERSONNEL SERVICES 1,398 1,500 42340 Education & Training 40010 Salaries 19,100 17,501 19,650 40070 City Paid Benefits 200 229 200 40080 Retirement 2,250 2,034 2,500 40083 Worker's Comp. Exp. 350 339 350 40084 Short/Long Term Disability 50 35 120 40085 Medicare 300 264 300 40090 Cafeteria Benefits 2,300 2,040 2,370 TOTAL PERSONNEL 0 24,550 22,442 25,490 SUPPLIES 45000 Contract Services 41200 Operating Supplies 500 24,000 1,000 0 500 0 1,000 OPERATING EXPENDITURES 42110 Printing 1,000 42115 Advertising 0 0 42315 Membership & Dues 2,000 650 2,000 42320 Publications 750 750 42330 Travel -Conferences 1,500 1,398 1,500 42340 Education & Training 500 450 1,000 42358 Business Incentive Pgm 135,000 143,529 160,000 TOTAL OPERATING EXP. 0 139,750 146,027 166,250 PROFESSIONAL SERVICES 44000 Professional Services 84,000 75,365 85,000 TOTAL PROF SVCS 0 84,000 75,365 85,000 CONTRACT SERVICES 45000 Contract Services 24,000 24,000 24,000 0 24,000 24,000 24,000 DIVISION TOTAL 0 272,800 267,834 301,740 131 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-5240) BUDGET DISCUSSION FY03-04 TOTAL BUDGET $301,740 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 25,490 Full Time Deputy City Manager 0.15 Admin Assistant 0.10 0.25 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,000 1,000 Advertising (42115) Amount Budgeted: 0 Trade Publication Advertisements Membership & Dues (42315) Amount Budgeted: 2,000 CALED, CRA, ULI, ICSC 2,000 Publications (42320) Amount Budgeted: 750 Crittenden, Misc. 750 Travel -Conferences (42330) Amount Budgeted: 1,500 CALED (1), ICSC (1) 1,500 Education and Training 1,000 CALED (1), CRA (1) 1,000 Business Incentive Program (42358) Amount Budgeted: 160,000 Estimate per Agreement 160,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 85,000 Property Appraisals 10,000 Economic Development Consultants (Real Estate Advisors, A&E, Financial) 75,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 24,000 Chamber of Commerce Contract 24,000 132 t C J 17 t i 1 11 CITY OF DIAMOND BAR Department - Community Services • Community Services Administration • City Park Operations Paul C. Grow Park Heritage Park Heritage Pk Com Center Maple Hill Park Pantera Park Peterson Park Ronald Reagan Park Starshine Park Summitridge Park Sycamore Canyon Park • Recreation 135 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY SERVICES 1 FY 2003-2004 DEPARTMENT INCLUDES: Community Services Administration $441,650 Park Operations 720,245 Recreation 1,097,875 137 Organization #: 001-5310 through 001-5350 r FY 2001-02 Actuals FY2002-03 Adjusted Budget FY2002-03 Actuals FY 2003-04 Adopted PERSONNEL SERVICES $812,901 $846,895 $809,565 $999,830 SUPPLIES 67,611 67,270 60,411 59,065 ' OPERATING EXPENDITURES 466,448 504,355 411,196 643,840 PROFESSIONAL SERVICES 14,564 127,290 31,783 72,170 ' CONTRACT SERVICES 357,021 365,350 394,908 451,115 CAPITAL OUTLAY 43,379 24,540 18,802 33,750 DEPARTMENT TOTAL $1,761,924 $1,935,700 $1,726,665 $2,259,770 DEPARTMENT INCLUDES: Community Services Administration $441,650 Park Operations 720,245 Recreation 1,097,875 137 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350 The Community Services Department is responsible for the maintenance and operation of the City's nine developed parks, four community buildings and the Skate Park. This includes ground maintenance, facility upkeep, park improvements and capital projects. This year's budget includes funding for six months of operation of the new Diamond Bar Center located in Summitridge Park. This new facility includes a senior center and a 500 seat capacity dining hall. The Department also administers the City's community recreation program, including the Tiny Tots program, youth and adult athletics, excursions, recreation classes, summer day camp, teen activities, facility reservations, Senior Programs and special events. PERSONNEL FULL TIME POSITIONS Deputy City Manager .100 Community Services Director .970 Supt. Parks & Maint .167 Parks & Maint Supervisor .083 Sr. Management Analyst 1.000 Rec Supervisor 1.670 Rec Supervisor II .330 Admin Assistant 1.000 Maintenance Worker II .925 Office Assistant II 1.000 CS Coordinator 1.670 Rec Specialist .330 CS Coordinator (Seniors) .200 Sub — Total 9.445 138 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 ' DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350 Continued PART TIME POSITIONS Regular Part Time Parks Maintenance Helper 13.000 Parks Maintenance Helper II 5.000 CS Leader II (30 hr/wk) 2.000 ' CS Leader 1 (20 hr/wk 1.000 Sub total 21.000 Seasonal — Part Time CS -Coordinator -Day Camp 1.000 CS -Leader I — Tiny Tots 1.000 CS Workers 3.000 CS Leader 1 21.000 ' CS -Leader II 18.000 Sub -Total 44.000 1 Total Positions 74.445 1 ' 139 1� t t i CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2003-2004 DEAARTMENT Communty.Svcs DIVISION darks Admin.:: ORGAN12AtION # :: Q01 531:0 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted PERSONNEL SERVICES SUPPLIES 40010 Salaries 119,961 178,450 171,697 200,000 40020 Over -Time Wages 3,850 4,000 4,977 4,000 40030 Part -Time Salaries 62,005 56,900 52,664 121,650 40070 City Paid Benefits 1,757 2,900 2,416 2,930 40080 Retirement 13,527 20,800 20,062 25,400 40083 Worker's Comp. Exp. 5,426 7,250 4,895 8,900 40084 Short/Long Term Disability 42130 Rental/Lease of Equipment 1,100 1,053 1,230 40085 Medicare 6,250 7,870 6,613 12,200 40090 Cafeteria Benefits 22,507 34,250 31,942 35,370 450 TOTAL PERSONNEL 235,283 313,520 296,319 411,680 LI 1 141 SUPPLIES 41200 Operating Supplies 6,648 3,400 1,963 4,000 ' 41300 Small Tools & Equipment 1,434 2,000 552 1,500 TOTAL SUPPLIES 8,082 5,400 2,515 5,500 OPERATING EXPENDITURES 42115 Advertising 0 0 42125 Telephone 36 0 36 0 1 42130 Rental/Lease of Equipment 1,402 2,500 1,426 2,500 42200 Equipment Maintenance 5,858 3,100 2,787 3,100 42210 Maint. of Grounds/Bldgs 1,050 1,024 450 42310 Fuel 2,891 3,000 3,720 3,000 ' 42315 Membership & Dues 39 800 234 800 42320 Publications 175 200 626 200 42325 Meetings 108 100 88 100 42330 Travel -Conferences 4,203 7,100 5,217 3,620 42335 Travel -Mileage & Auto Allow 86 2,250 1,920 1,800 42340 Education & Training 1,076 1,500 2,178 1,500 TOTAL OPERATING EXP. 15,874 21,600 19,256 17,070 PROFESSIONAL SERVICES ' 44000 Professional Services 3,305 5,300 5,013 2,200 44300 Special Studies 6,287 0 TOTAL PROF SVCS 9,592 5,300 5,013 2,200 CONTRACT SERVICES 45518 CS -Storm Damage 450 450 1 TOTAL CONTRACT SVCS. 0 450 0 450 CAPITAL OUTLAY 46250 Misc Equipment 207 2,750 1,923 4,750 207 2,750 1,923 4,750 DIVISION TOTAL 269,038 349,020 325,026 441,650 LI 1 141 TOTAL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY03-04 $441,650 Personnel (40010-40093) Amount Budgeted: 411,680 Full Time Deputy City Manager 0.100 Community Services Director 0.485 Administrative Assistant 1.000 Sr. Mgt. Analyst 1.000 Supt. of Parks & Maint 0.167 Parks & Maint Supervision 0.083 Maintenance Wkr II 0.925 3.760 Intermittent Part Time @ E Step Parks Maint Helpers - 18.5hrs @$10.98 8.000 Parks Maint Helpers - Com/Sr Ctr 5.000 Park Maint Helpers II - Com/sr Ctr 5.000 Overtime Wages (40020) 4,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,000 Small Tools & Equipment (41300) Amount Budgeted: 1,500 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 0 Telephone (42125) Amount Budgeted: 111 Rental/Lease of Equipment (42130) Amount Budgeted: 2,500 Water Cooler, Uniforms 2,500 Equipment Maintenance (42200) Amount Budgeted: 3,100 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 450 142 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) ' BUDGET DISCUSSION FY03-04 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,200 Minute Secretary 2,200 ' Special Studies (44300) Amount Budgeted: 0 CONTRACT SERVICES CS -Storm Damage (45518) Amount Budgeted: 450 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 4,750 400 new American flags and 150 brackets for blvds. 4,750 1 143 Page 2 Fuel (42310) Amount Budgeted: 3,000 Membership & Dues (42315) Amount Budgeted: 800 1 Publications (42320) Amount Budgeted: 200 ' Amount Budgeted: 100 Meetings (42325) ' Amount Budgeted: 3,620 Travel -Conferences (42330) CPRS Conf in Anaheim - Commissioners & Admin Staff (March 2004) ' Registration for 2 staff/5 commissioners 1,400 Institutes -- 7 @ $100 700 Per Diem -- 7 @ 4 days 1,220 ' Parking 300 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 1,800 ' Community Svcs Director Auto Allowance 1,800 ' Education & Training (42340) Amount Budgeted: 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,200 Minute Secretary 2,200 ' Special Studies (44300) Amount Budgeted: 0 CONTRACT SERVICES CS -Storm Damage (45518) Amount Budgeted: 450 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 4,750 400 new American flags and 150 brackets for blvds. 4,750 1 143 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2003-2004 SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42115 Advertising 42125 Telephone 42126 Utilities 42130 Rental/Lease of Equipment 42210 Maint. of Grounds/Bldgs 3,800 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS ................................................ DEPARTMENT Commun�ty.Svcs DIVISION Park.Operations ORGANIZATION #:: O.0i. 53.40:::::.::: : FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 1,372 3,500 402 3,500 1,372 3,500 402 3,500 4,753 5,690 5,373 6,200 189,173 197,760 150,876 252,485 3,694 2,800 540 3,800 88,289 142,690 112,500 169,445 285,909 348,940 269,289 431,930 16,940 16,989 50,820 0 16,940 16,989 50,820 CONTRACT SERVICES 45300 CS -Community Svcs 127,926 124,850 165,220 204,995 TOTAL CONTRACT SVCS. 127,926 124,850 165,220 204,995 CAPITAL OUTLAY 46250 Misc Equipment 11,669 3,010 2,810 4,000 46410 Capital Improvements 19,163 450 25,000 30,832 3,460 2,810 29,000 DIVISION TOTAL 446,039 497,690 454,710 720,245 144 i i CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY03-04 TOTAL BUDGET $720,245 SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,500 Heritage Community Ctr 3,500 Small Tools & Equipment (41300) 0 OPERATING EXPENDITURES Amount Budgeted: 252,485 Telephone (42125) Amount Budgeted: 6,200 Heritage Park 800 Heritage Community Ctr 800 Maplehill Pk 1,200 Reagan Pk 1,200 Sycamore Cyn 2,200 Utilities (42126) Amount Budgeted: 252,485 Paul Grow Park 11,000 Heritage Park 15,800 Heritage Community Ctr 16,900 Lorbeer Lights 7,000 Maplehill Pk 14,700 Pantera Pk 48,300 Peterson Pk 38,800 Reagan Pk 23,500 Starshine Pk 9,700 Summitridge 28,560 Sycamore Cyn 16,500 Utility Savings (23,000) Community/Senior Center 44,725 Rental/Lease of Equipment (42130) Amount Budgeted: 3,800 Lorbeer Ball Field Lights Portable Restrooms 3,800 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 169,445 Paul Grow Park Misc maintenance 2,000 Roof Repairs 10,000 Heritage Park New Bollards 10,000 Misc maintenance 4,000 145 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY03-04 Page 2 Heritage Community Ctr HVAC maintenance contract 6,650 Misc maintenance 5,000 Maplehill Pk 10,000 Misc maintenance 4,000 Slurry and Stripe Parking Lot 5,000 Pantera Pk Slurry and Stripe Parking Lot 15,000 Paint Wrought Iron Fence and Metal Benches 5,000 Misc maintenance 6,000 Peterson Pk Re -plant Slope along Golden Springs 10,000 Install additional bollards 3,000 Misc maintenance 4,000 Reagan Pk Misc maintenance 2,500 Starshine Pk Misc maintenance 1,000 Summitridge Re -plant Slope along Summitridge Drive 10,000 Misc maintenance 8,500 Sycamore Cyn 19,000 Sump Pump Maintenance Misc maintenance Weed Removal/Fire Breaks Community/Sr Center Janitorial Services Cleaning/Restroom Supplies Misc Maintenance 26,640 8,825 3,330 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 50,820 Utility Consultant - Full Year 50,820 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 204,995 (estimate) Landscape Maintenance Contract Paul Grow Park Heritage Park Maplehill Pk Pantera Pk Peterson Pk Reagan Pk Starshine Pk 146 i t CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY03-04 Page 3 Summitridge Sycamore Cyn Community/St Center CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 4,000 Heritage Community Ctr Laser Printer 4,000 Capital Improvements (46410) Amount Budgeted: 25,000 Replace Pre-school Age Play Equipment at Maple Hill Park 25,000 t i i i 11 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2003-2004 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Cafeteria Benefits 42330 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42112 Photography 42115 Advertising 42120 Postage Charges 42121 Mailing Services 42130 Equipment Rental 42140 Rental/Lease of Real Prop 42315 Membership & Dues 42325 Meetings 42330 Travel - Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42353 Anniversary Celebration 42410 Admissions -Youth Activities 10,850 TOTAL OPERATING EXP. PROFESSIONAL SERVICES DEPARTMENT:: Gommunity Svcs DIVISIQN Recreation: ORGANtZATFON # 001=5350 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 271,701 247,300 232,321 256,300 18,454 15,125 11,639 9,500 154,258 137,550 142,186 177,250 5,783 6,700 4,829 6,760 38,729 35,600 33,080 40,050 2,727 9,200 8,430 10,830 57,334 1,850 1,720 1,930 11,271 10,850 11,395 13,620 74,695 69,200 67,646 71,910 577,618 533,375 513,246 588,150 58,157 58,370 57,494 50,065 0 0 58,157 58,370 57,494 50,065 44,473 7,390 8,729 5,570 2,392 0 217 0 14,239 400 395 28,954 3,080 1,310 306 1,500 457 240,050 229,688 0 2,363 1,990 1,690 7,280 57,334 62,380 52,202 75,000 1,545 1,300 2,230 1,480 903 1,000 866 1,020 3,150 7,600 6,991 2,550 225 500 34 35,720 1,229 1,770 2,209 1,720 30,962 32,800 30,509 40,000 16,552 15,375 16,273 23,000 164,665 133,815 122,651 194,840 44000 Professional Services 2,632 101,900 6,271 16,000 44100 Commission Compensation 2,340 3,150 3,510 3,150 44300 Special Studies 0 TOTAL PROF SVCS 4,972 105,050 9,781 19,150 CONTRACT SERVICES 45300 CS -Community Svcs 170,522 186,905 181,621 184,680 45305 CS -Concerts in the Park 29,619 13,945 14,239 14,080 45310 CS -Excursions 28,954 39,200 33,828 46,910 TOTAL CONTRACT SVCS. 229,095 240,050 229,688 245,670 CAPITAL OUTLAY 46250 Misc Equipment 12,340 18,330 14,069 0 12,340 18,330 14,069 0 DIVISION TOTAL 1,046,847 1,088,990 946,929 1,097,875 149 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION TOTALBUDGET PERSONNEL SERVICES Personnel (40010-40093) Full Time Community Svcs Director Recreation Supervisor Recreation Supervisor II Office Assistant II Rec Specialist CS Coordinator (Seniors) CS Coordinator Regular Part -Time CS Leader 1 (20 hrs) CS Leader II (30 hrs) Seasonal Part -Time CS Coord.-day camp (560 hrs @ D -Step) CS Leader I -Tiny Tots (19.5 hr/wk) (C -Step) CS Workers (400 hrs @ C -Step) CS Leader 1 (3,196 hrs @ C -Step) CS Leader II (3,719 hrs @ C -Step) CS - Leader (Seasonal -- 880 hrs @ C -Step) CS - Leader I - Com/Sr Ctr CS - Leader II - Com/Sr Ctr Overtime Wages (40020) Haunted House 4th of July Event 15th Birthday Party Adult Excursions Winter Snow Fest Summer Day Camp Youth Track Meet Veterans Recognition FY03-04 $1,097,875 Amount Budgeted: 588,150 0.485 1.670 0.330 1.000 0.330 0.200 1.670 5.685 1.00 2.00 Amount Budgeted: 346 630 2,535 3,422 1,000 901 428 200 SUPPLIES Seasonal PT: 1.00 8,411 90,787 1.00 8,132 3.00 3,056 16.00 27,358 18.00 36,297 2.00 7,533 5.00 5,974 0.67 240 Amount Budgeted: 346 630 2,535 3,422 1,000 901 428 200 SUPPLIES Operating Supplies (41200) Amount Budgeted: Haunted House 2,760 Easter Egg Hunt 1,600 Track Meet 1,700 Youth Soccer 2,945 Youth Basketball 7,749 Adult Softball 5,974 Adult Volleyball 240 Adult Basketball 3,326 Day Camp 3,900 Adult Excursions 435 150 50,065 ' CITY OF DIAMOND BAR RECREATION SVCS (001-5350) ' BUDGET DISCUSSION FY03-04 Page 2 ' Volunteen Program -T-Shirts 450 0 Seniors 150 Tiny Tots 7,000 Postage Charges (42120) Staff one -pitch softball tourney 406 ' Pepsi Pitch, Hit and Run Event 100 1,500 Youth Baseball 6,885 Amount Budgeted: Winter Snow Fest 2,300 Concerts in the Park 330 ' Veterans Recognition 800 7,280 Arbor Day Celebration 500 Adult Soccer 515 ' Small Tools & Equipment (41300) Amount Budgeted: 0 ' Veterans Recognition 400 2,280 1,600 OPERATING EXPENDITURES Fireworks Show ' Printing (42110) Amount Budgeted: 5,570 0 Concerts in the Park 2,000 Day Camp 600 Postage Charges (42120) Table Tennis 100 ' Winter Snowfest 370 1,500 Youth Basketball 250 Amount Budgeted: Youth Baseball 350 Youth Soccer Youth Track & Field 250 250 ' Easter Egg Hunt 250 7,280 Haunted House & Fall Fun Festival 250 Tiny Tots 250 ' Arbor Day Celebration 250 ' Veterans Recognition 400 ' Photography (42112) Amount Budgeted: 0 Moved to Communications 0 Postage Charges (42120) Amount Budgeted: 1,500 ' Business Reply Account 1,500 Mailing Services (42121) Amount Budgeted: 0 ' Amount Budgeted: 7,280 Equipment Rental (42130) Day Camp — Water Cooler 400 ' Summer Concerts — Hot/Cold Sink Winter Snowfest 2,280 1,600 Fireworks Show Traffic Control Equipment 1,000 Stage Backdrop 700 ' Security Lighting -- 2 Light Towers 800 Stage Lights 500 1 151 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY03-04 Paae 3 Rental/Lease of Real Prop (42140) Amount Budgeted: 75,000 Track Meet 1,560 Youth Soccer 2,790 Youth Basketball 6,960 Adult Volleyball 2,400 Adult Basketball 25,080 Contract Classes 30,000 Sycamore Canyon Park Portable Bldg. 6,000 Winter Snowfest 210 Membership & Dues (42315) Amount Budgeted: 1,480 C.P.R.S. Membership (5 Staff) 750 Lern (2 staff) 550 Women in Leisure (2 staff) 60 S.C.M.A.F. Membership (4 Staff) 120 Meetings (42325) Amount Budgeted: 1,020 C.P.R.S. Seminars 250 S.C.M.A.F. Sports Institute (4 staff) 160 District XIII Meetings 580 Concert Share Meeting 30 Travel - Conferences (42330) Amount Budgeted: 2,550 C.P.R.S. Conference - Anaheim -- 2004 Conference Registration 5 staff @ 230 1,150 Conference Institutes 5 staff @ 100 500 Per Diem for 5 staff/4 days 840 Parking — 1 vehicle/4 days @ $15 60 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 35,720 Staff Mileage 500 Education & Training (42340) Amount Budgeted: 1,720 Day Camp 540 Contract Classes 240 Tiny Tots 540 Employee Class Reimbursement 400 Anniversary Celebration (42353) Amount Budgeted: 40,000 Admissions -Youth Activities (42410) Amount Budgeted: 23,000 Day Camp - Excursions 19,000 Youth Excursions 3,000 Tiny Tots 480 Volunteens 520 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 16,000 Temp Svcs - Vacation Coverage 4,000 Videography Svcs: 15th Birthday Party 3,500 Haunted House & Fall Family Festival 1,500 Veteran's Recognition 1,500 152 ' CITY OF DIAMOND BAR CS -Community Svcs (45300) Amount Budgeted: 184,680 RECREATION SVCS (001-5350) 118,000 Adult Officials BUDGET DISCUSSION Adult Softball ' FY03-04 27,330 Track Starter Page 4 Tiny Tots ' Winter Snow Fest 2,000 Staff One -Pitch Softball Tourney Easter Egg Hunt 1,500 4th of July Event 2,000 Sound System 550 Insurance 400 Commissioner Compensation (44100) Amount Budgeted: 3,150 Haunted House/Fall Fun Festival - Insurance 5 Comm. @ $45/mtg @ 14 mtgs/year 3,150 L i Special Studies (44300) Amount Budgeted: CONTRACT SERVICES Concerts in the Park (45305) CS -Community Svcs (45300) Amount Budgeted: 184,680 Class Instructors 118,000 Adult Officials Sound System Adult Softball 3,960 Adult Basketball 27,330 Track Starter 125 Tiny Tots 400 Volunteens 2,000 Staff One -Pitch Softball Tourney 320 Winter Snow Fest - 2003 65 tons of snow 8,000 Sound System 550 Insurance 400 Senior Program 2,670 Haunted House/Fall Fun Festival - Insurance 675 Fireworks Show -- 2003 Fireworks 10,000 Entertainment 4,000 Sound System 3,000 Insurance 750 Veterans Recognition - Entertainment 2,500 1 153 Concerts in the Park (45305) 14,080 Bands — 6 Concerts 5,950 Sound System 3,150 Concessionaire Reimbursements 480 ' Advertising 1,500 Banners 3,000 ' CS -Excursions (45310) Amount Budgeted: 46,910 Adult Excursions 17,000 Senior Excursions 29,910 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 0 1 153 CITY OF DIAMOND BAR Department - Public Works • Public Works Administration • Engineering • Road Maintenance • Landscape Maintenance 155 ' CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PUBLIC WORKS FY 2003-2004 DEPARTMENTINCLUDES: Landscape Maintenance 10.0% PW Administration $478,180 Engineering 199,520 Road Maintenance 1,002,540 Landscape Maintenance 186,800 PUBLIC WORKS PW Administration Engineering 25.6% 10.7% ' 157 intenance 53.7% Organization #: 001-5510 through 001-5558 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 ' Actuals Adjusted Budget Actuals Adopted PERSONNEL SERVICES $415,416 $401,600 $410,869 $424,840 ' SUPPLIES 35,878 26,680 29,300 40,500 OPERATING EXPENDITURES 43,774 61,595 39,498 63,900 PROFESSIONAL SERVICES 63,061 222,410 147,852 114,000 1 CONTRACT SERVICES 749,787 1,295,086 986,971 1,221,800 CAPITAL OUTLAY 7,478 2,615 2,493 2,000 ' DEPARTMENT TOTAL $1,315,394 $2,009,986 $1,616,983 $1,867,040 DEPARTMENTINCLUDES: Landscape Maintenance 10.0% PW Administration $478,180 Engineering 199,520 Road Maintenance 1,002,540 Landscape Maintenance 186,800 PUBLIC WORKS PW Administration Engineering 25.6% 10.7% ' 157 intenance 53.7% CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DEPARTMENT TITLE: PUBLIC WORKS/ENGINEERING _DEPT NO. 5510-5558 The Public Works Department provides information on General Engineering matters relating to City streets, public right-of-ways, City's Capital projects, utilities, traffic related issues, etc. to the general public, contractors, developers, utility companies, and other public agencies. It coordinates City projects and plans with other governmental agencies to ensure that the City's concerns are addressed (i.e. SCAG, LACTC, CalTrans, County of Los Angeles) This department manages and enforces the City's requirements for subdivisions, lot development, utilities, vehicle/pedestrian traffic, and the use of public right-of-way. All plans and projects for proposed development are reviewed and any required reports are prepared for the Planning Commission, Traffic and Transportation Commission, and the City Council. The department is responsible for the City's traffic and transportation activities, grant administration, and the administration of related Capital Projects Funds. The department is also responsible for the day-to-day maintenance of all publicly owned properties, including streets, curbs, gutters, sidewalks, traffic signals, signs, street lights, sewers storm drains and landscaping. The department administers the maintenance contracts to accomplish the fore mentioned items. PERSONNEL FULL TIME POSITIONS Deputy City Manager .10 Public Works Director. .75 Public Works Supervisor 1.00 Senior Engineer 1.00 Assistant Engineer 1.00 Sr. Management Analyst .50 Admin Assistant .75 Total Full Time 5.10 PART TIME POSITIONS Intern .60 158 ............................................. CITY OF DIAMOND BAR 0EPARTINENT Pr�biicworl.. ESTIMATED EXPENDITURES OkVISION: Public Wks Admin FY 2003-2004 QRGANIZATION.#:. 001-551fl FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted PERSONNEL SERVICES 40010 Salaries 195,225 156,950 215,678 165,450 40020 Over -Time Wages 489 2,000 2,307 2,000 40030 Part -Time Salaries 0 7,480 40070 City Paid Benefits 2,408 2,000 3,074 2,000 Retirement 20,562 18,300 25,084 21,010 '40080 40083 Worker's Comp. Exp. 2,166 2,650 3,267 2,770 40084 Short/Long Term Disability 950 1,314 1,010 ' 40085 40090 Medicare Cafeteria Benefits 2,840 29,696 2,300 23,750 3,187 38,936 2,680 24,480 TOTAL PERSONNEL 253,386 208,900 292,847 228,880 SUPPLIES 41200 Operating Supplies 6,898 3,885 4,142 5,000 41250 Road Maintenance Supplies 39 776 41300 Small Tools & Equipment 597 500 825 500 ' TOTAL SUPPLIES 7,534 4,385 5,743 5,500 OPERATING EXPENDITURES 42110 Printing 9,490 4,065 4,425 4,000 42115 Advertising 6,313 3,230 598 4,000 42126 Utilities 17,887 35,000 24,504 35,000 42130 Rental/Lease of Equip 208 42200 Equipment Maintenance 8 42310 Fuel 274 42315 Membership & Dues 25 1,100 911 1,000 42320 Publications 356 1,000 675 1,000 42325 Meetings 731 1,000 875 1,000 42330 Travel -Conferences 1,033 1,500 465 2,500 42335 Travel -Mileage & Auto Allow 157 1,800 1,915 1,800 42340 Education & Training 636 2,500 2,464 2,500 TOTAL OPERATING EXP. 36,836 51,195 37,114 52,800 PROFESSIONAL SERVICES 44000 Professional Services 15,602 107,910 54,782 39,000 44100 Commissioner Comp 2,205 4,500 2,115 3,000 44230 Planning -Pavement Mgt 44240 Prof Svcs -Environmental 28,998 82,000 76,949 47,000 TOTAL PROF SVCS 46,805 194,410 133,846 89,000 1 CONTRACT SERVICES 45221 CS - Engineering 5,000 4,686 50,000 45223 CS - Plan Checking 151 1,425 ' 45227 CS - Inspection 23,561 35,440 18,106 30,000 45530 CS - Industrial Waste 15,174 20,000 13,621 20,000 ' TOTAL CONTRACT SVCS. 38,886 60,440 37,838 100,000 CAPITAL OUTLAY 46200 Office Equipment 6,697 2,615 2,493 1,000 46220 Office Equip -Furniture 781 0 46250 Misc Equipment 0 1,000 7,478 2,615 2,493 2,000 ' DIVISION TOTAL 390,925 521,945 509,881 478,180 159 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Deputy City Manager Public Works Director Senior Engineer Assistant Engineer Sr Management Analyst Admin Assistant Intern CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY03-04 $478,180 Amount Budgeted: 228,880 0.10 0.65 0.40 0.25 0.40 0.75 2.55 SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,000 Xerox 2510 Map Copier Supplies Plotter/Misc. Office Supplies Small Tools & Equipment (41300) Amount Budgeted: 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 4,000 Plans, Specifications, Reports, Notices, and Flyers T&T Notices & Flyers -Residences & Businesses Advertising (42115) Educational program(s) and mailings related to traffic/parking/street sweeping activities Utilities (42126) Traffic signals Amount Budgeted: Amount Budgeted: 4,000 35,000 Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE, MSA. Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines 1,000 160 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY03-04 Page 2 1 161 Meetings (42325) Traffic Engineering Workshops/Seminars Amount Budgeted: 1,000 Travel -Conferences (42330) Amount Budgeted: 2,500 League of California Cities- Public Works Officers Institute Annual Conference, APWA Conference 1,500 T&T Commissioner Wkshops/Conf 1,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 1,800 ' Public Works Director - Auto Allowance 1,800 Education & Training (42340) Amount Budgeted: 2,500 ' Employee Tuition reimbursement($500/employee) PROFESSIONAL SERVICES ' Professional Services (44000) Amount Budgeted: 39,000 Temporary Services for vacation coverage 5,000 Minute Secretary 4,000 SR57/60 Traffic Mgt Program 30,000 Neighborhood Traffic Mgt Program Commissioner Compensation (44100) 3,000 T&T Commission Prof Svcs -Environmental (44240) NPDES Updates/Compliance due to Amount Budgeted: 47,000 increased enforcement/requirements. 12,000 TMDL Studies 25,000 ' NPDES Litigation 5,000 CPR Membership 5,000 ' CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 50,000 Pavement Management System Update and as needed basis -non fee based projects 50,000 CS - Inspection (45227) Amount Budgeted: 30,000 ' Grading, sewer, storm drains, and various development improvements. 1 161 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY03-04 Page 3 CS - Industrial Waste (45530) Amount Budgeted: 20,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcements. CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 1,000 Office Equip -Furniture (46220) Amount Budgeted: Misc Equipment (46250) Amount Budgeted: 1,000 162 CITY OF DIAMOND BAR DEPARTMEN Public Works ESTIMATED EXPENDITURES ::::Engine FY 2003-2004 (DIVISION 0RGANJZATION # 001-5551 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted PERSONNEL SERVICES 40010 Salaries 76,762 76,650 39,323 75,210 40020 Over -time Wages 600 500 295 500 40070 City Paid Benefits 985 1,050 264 1,060 40080 Retirement 8,352 8,950 4,515 9,550 40083 Worker's Comp. Exp. 269 1,100 829 1,070 40084 Short/Long Term Disability 450 236 460 40085 Medicare 1,122 1,150 574 1,100 40090 Cafeteria Benefits 11,749 12,600 3,114 12,970 TOTAL PERSONNEL 99,839 102,450 49,150 101,920 OPERATING EXPENDITURES 42315 Membership & Dues 509 300 500 42325 Meetings 240 500 500 42330 Travel -Conferences 500 500 42335 Travel -Mileage & Auto Allow 100 100 42340 Education & Training 500 1,000 TOTAL OPERATING EXP. 749 1,900 0 2,600 CONTRACT SERVICES 45221 CS - Engineering 4,550 15,000 16,429 20,000 45222 CS - Traffic 3,550 25,000 16,197 30,000 45223 CS - Plan Checking 12,801 20,046 19,532 37,500 45224 CS - Soils 2,500 2,500 45226 CS - Surveying 2,500 2,500 45227 CS - Inspection 255 2,500 316 2,500 TOTAL CONTRACT SVCS. 21,156 67,546 52,474 95,000 DIVISION TOTAL 7- L 121,744 171,896 1 163 101,624 199,520 CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY03-04 TOTAL BUDGET $199,520 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 101,920 Senior Engineer 0.40 Assistant Engineer 0.75 1.15 OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 500 APWA(Senior and Assistant Engineers) ASCE(Senior and Assistant Engineers) Meetings (42325) Amount Budgeted: 500 Caltrans, MTA, LACDPW, SGVCOG, and SCAG. Travel -Conferences (42330) Amount Budgeted: 500 APWA Travel -Mileage & Auto Allow (42335) Amount Budgeted: 100 Misc. trips Education & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 20,000 Misc. engineering studies/reports on an as needed basis CS - Traffic Engr (45222) Amount Budgeted: 30,000 Traffic Counts, Speed Surveys, Traffic Impact Studies, O&D Surveys, Traffic Signal Timing Plans, etc. CS - Plan Checking (45223) Amount Budgeted: 37,500 TM 54081, TM 53670, Extended Stay America, lot line adjustment, certificate of correction, grading, sewer, and storm drain improvement Dlans. CS - Soils (45224) Amount Budgeted: 2,500 164 L� i 11 As needed basis CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY03-04 Page 2 CS - Surveying (45226) Amount Budgeted: 2,500 As needed basis CS - Inspection (45227) Amount Budgeted: 2,500 As needed basis 165 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2003-2004 ............................................... ............................................... DEPaRTIVIENT PubhG:Worlcs: DIVISION Road Maintenance ORGANIZATION #: ::0.01_5554,: FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted PERSONNEL SERVICES Rental/Lease of Equip 3,475 5,000 105,025 40010 Salaries 46,097 66,450 50,274 68,850 40020 Over -Time Wages Fuel 1,799 2,500 2,126 40030 Part-time Salaries TOTAL OPERATING EXP. 6,189 8,500 2,384 40070 City Paid Benefits 538 950 572 950 40080 Retirement 5,092 7,750 5,863 8,750 40083 Worker's Comp. Exp. 850 2,500 1,827 2,550 40084 Short/Long Term Disability TOTAL CONTRACT SVCS. 400 307 420 40085 Medicare 669 1,000 729 1,000 40090 Cafeteria Benefits 8,945 11,200 9,300 11,520 TOTAL PERSONNEL 62,191 90,250 68,872 94,040 SUPPLIES 41250 Road Maintenance Supplies 21,458 20,295 19,637 30,000 41300 Small Tools & Equipment 6,886 2,000 3,920 5,000 TOTAL SUPPLIES 28,344 22,295 23,557 35,000 OPERATING EXPENDITURES 42130 Rental/Lease of Equip 3,475 5,000 105,025 5,000 42200 Equipment Maintenance 915 1,000 258 1,000 42310 Fuel 1,799 2,500 2,126 2,500 45506 TOTAL OPERATING EXP. 6,189 8,500 2,384 8,500 Professional Services 82,682 145,000 80,115 145,000 44520 Prof Svcs - Engineering 16,256 25,000 12,438 25,000 45522 CS -Right of Way Maint 16,256 25,000 12,438 25,000 CONTRACT SERVICES 45501 CS -Street Sweeping 97,550 130,000 105,025 140,000 45502 CS -Road Maintenance 186,455 220,000 202,008 220,000 45504 CS -Sidewalk Insp & Repair 223 45506 CS -Striping & Signing 57,392 270,000 143,260 200,000 45507 CS -Traffic Signal Maint 82,682 145,000 80,115 145,000 45512 CS -Storm Drainage 1,396 25,000 13,002 25,000 45522 CS -Right of Way Maint 36,250 145,000 142,113 110,000 TOTAL CONTRACT SVCS. 461,948 935,000 685,523 840,000 DIVISION TOTAL 574,928 1,081,045 792,774 1,002,540 166 i t CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY03-04 TOTAL BUDGET $1,002,540 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 94,040 Public Works Supervisor 1.00 Public Works Director 0.10 Sr Management Analyst 0.10 Administrative Assistant 0.10 1.30 SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted: 30,000 AC Cold Mix, Absorbents, Signs, Posts, Cones, Paint, and Misc. Supplies. Small Tools & Equipment (41300) Amount Budgeted: 5,000 Striping Machine and Misc. Items. OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 5,000 Uniforms, Generator, Spot Lights, Barricades Traffic Control Cones/Signs, etc. Equipment Maintenance (42200) Amount Budgeted: 1,000 As needed basis. Fuel (42310) Amount Budgeted: 2,500 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 25,000 Traffic Engineering Assistance/Support in Administrating the SMI/PEEK Contract. CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 140,000 CS -Road Maintenance (45502) Amount Budgeted: 220,000 CS -Striping & Signing (45506) Amount Budgeted: 200,000 Includes Annual School Area Striping and Residential Street Name Signs Programs 167 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY03-04 Page 2 CS -Traffic Signal Maint (45507) Amount Budgeted: 145,000 CS -Storm Drainage (45512) Amount Budgeted: 25,000 CS -Right of Way Maint (45522) Amount Budgeted: 110,000 168 CITY OF DIAMOND BAR DEPARTMENT Pub lic 1Norks ESTIMATED EXPENDITURES DIVISION Landscape Maint iFY 2003-2004 OR6ANJZATION #: 00 t-5558 FY 2001-02 FY20D2-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 1 OPERATING EXPENDITURES 42360 Graffiti Reward Program 0 0 TOTAL OPERATING EXP. 0 0 0 0 11 C L PROFESSIONAL SERVICES 44000 Professional Services 3,000 1,568 TOTAL PROF SERVICES 0 3,000 1,568 0 CONTRACT SERVICES 45503 CS - Parkway Maint 0 2,700 45508 CS - Vegetation Control 66,934 67,100 67,817 69,100 45509 CS - Tree Maintenance 125,364 165,000 142,211 100,000 45510 CS - Tree Watering 6,466 1,108 15,000 45520 CS - Graffiti Removal 29,033 0 45521 CS - Litter Abatement 0 TOTAL CONTRACT SVCS. 227,797 232,100 211,136 186,800 DIVISION TOTAL 227,797 235,100 212,704 186,800 169 CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FY03-04 TOTAL BUDGET $186,800 PERSONNEL SERVICES Personnel (40010.40093) Amount Budgeted: 0 None Budgeted OPERATING EXPENDITURES Graffiti Reward Program (42360) Amount Budgeted: 0 CONTRACT SERVICES CS - Parkway Maint (45503) Amount Budgeted: 2,700 Grand Ave Median Maint - 60% for 9/mo @ 2,700 $500/mo CS -Vegetation Control (45508) Amount Budgeted: 69,100 NICE Contract 69,100 CS - Tree Maintenance (45509) Amount Budgeted: 100,000 WCA Contract Routine Maintenance 90,000 Tree Planting 10,000 CS -Tree Watering (45510) Amount Budgeted: 15,000 WCA Contract 15,000 CS - Graffiti Removal (45520) Amount Budgeted: 0 CS - Litter Abatement (45521) Amount Budgeted: 0 170 � CITY OF DIAMOND BAR � Department -Transfers Out � • Transfers Out t ' 171 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2003-2004 DIVISION TITLE: TRANSFERS OUT DIVISION NO. 9915 Interfund transfers from the General Fund to other funds for Fiscal Year 2003-2004 consist of transfers to the Community Organization Support Fund, Self -Insurance Fund, and the Capital Improvement Projects Fund. The City Council has created a Community Organization Support Fund that is funded through transfers from the General Fund. The purpose of this fund is to provide money in an effort to provide financial support to various community based organizations. Requests are received through out the year. As the requests are received the City Council Finance Sub -committee reviews the requests and makes the recommendation for the level of funding. The transfers to the Self -Insurance Fund include the budgeted amount for the City's general liability insurance premiums. The transfers to the Capital Improvement Projects Fund include monies to build the Community /Senior Center, make various park and street improvement projects. 172 C i t CITY OF DIAMOND BAR DEPARTMENT Transfers Out ESTIMATED EXPENDITURES DIVISION Transfers -Out FY 2003-2004 ORGANIZATION # 001=9915 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn Fd 7,100 20,000 20,000 20,000 49510 Transfer Out -Self Ins Fund 154,409 165,000 162,064 165,000 49520 Transfer Out -Equip Replcmt 80,000 0 Transfer Out -Comp Replcmt 23,536 7,000 7,000 0 DIVISION TOTAL 265,045 192,000 189,064 185,000 USES OF FUND BALANCE RESERVES 49250 Transfer Out-CIP Fund 300,229 1,179,674 476,952 1,824,120 300,229 1,179,674 476,952 1,824,120 1 173 TOTAL BUDGET CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY03-04 $2,009,120 TRANSFERS OUT Transfer Out -Com Orgnztn Fd Amount Budgeted: 20,000 20,000 Transfer Out-CIP Fund Amount Budgeted: 1,824,120 16001 Prospectors Rd - Sunset Xng to Gldn Spgs 166o3 Grand Ave Bea utification/Betterment-S R57 430,000 161o1 N Walnut Dr. - WCL to Lemon 01403 Slurry Seal Area 5 400,000 01404 Slurry Seal Area 1 512,320 Washington Street - Cul -De -Sac 15700 Sycamore Cyn Pk - ADA Retrofit 50,000 18502 Sycamore Cyn - Trail Head Improvement 18402 Parkway/Median Grand Ave 57,600 19403 Sycamore Cyn Slope Repair Landscape 20,000 Community/Sr Center -Furniture, Fixtures, Eq 354,200 Transfer Out -Self Ins Fund Amount Budgeted: 165,000 Insurance Premiums/Deposits 165,000 Transfer Out -Equip Replcmt Amount Budgeted: 0 Transfer Out -Computer Equip Replacement Amount Budgeted: Hardware Software Maintenance 174 0 t I SPECIAL FUNDS i BUDGETS i n 1 175 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2003-04 LIBRARY SERVICES FUND FUND DESCRIPTION: .....:.:TYPE: General Fund FUNCTION; Library Services FUND #::010: This fund was established in FY 95-96 to account for revenues and expenditures related to the possibility that the City would supplement the LA County Public Library funding. In FY 95-96 the City implemented a computer system in which the City has provided furniture, computers, printer, and modem access. ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 Interest Revenue TOTAL PERSONNEL SERVICES 5355-40010 Salaries 5355-40020 Over Time - Wages 5355-40070 City Paid Benefits 5355-40080 Retirement 5355-40083 Workers Comp Expense 5355-40084 Short/Long Term Disability 5355-40085 Medicare Expense 5355-40090 Cafeteria Benefits OPERATING EXPENDITURES 5355-42115 Advertising 5355-42125 Telephone 5355-42205 Computer Maintenance CAPITAL OUTLAY 5355-46230 Computer Equip - Hardware 5355-46235 Computer Equip - Software TRANSFERS -OUT 9915-49250 Transfer Out - CIP FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res TOTAL FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 99,390 85,540 85,540 80,648 6,050 6,000 1,767 4,000 105,440 91,540 87,307 84,648 4,881 4,850 4,814 4,850 196 160 76 80 79 80 524 560 561 560 28 40 50 40 10 29 10 74 70 72 70 827 950 894 950 6,606 6,560 6,659 6,560 1,347 500 - 500 11 1,000 1,000 1,358 1,500 - 1,500 120 120 83,485 - - 0 83,485 - - 97,356 (5) 80,648 76,588 97,356 (5) 80,648 76,588 105,440 91,540 87,307 84,648 176 ' CITY OF DIAMOND BAR LIBRARY SERVICES FUND (010) BUDGET DISCUSSION FY03-04 ' TOTAL RESOURCE BUDGET $84,648 ' ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 80,648 1 Estimated Based on Budget 80,648 Interest Revenue Amount Budgeted: 4,000 ' Based on experience 4,000 ' TOTAL EXPENDITURE BUDGET $84,648 PERSONNEL SERVICES ' Personnel (40010-40093) Amount Budgeted: 6,560 MIS Tech 0.10 OPERATING EXPENDITURES Telephone (5355-42125) Amount Budgeted: 500 Library Internet Lines 500 ' Computer Maintenance (5355-42205) Amount Budgeted: 1,000 Misc 1,000 CAPITAL OUTLAY Computer Equip - Hardware (5355-46230) Amount Budgeted: 0 Computer Equip - Software (5355-46235) Amount Budgeted: 0 ' TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 76,588 76,588 11 1 177 FUND DESCRIPTION: This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City_ The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. The City Council Finance Committee makes recommendations to the City Council on how these funds are to be distributed. OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 19,780 20,000 20,030 20,000 19,780 20,000 20,030 20,000 FUND BALANCE RESERVES 25500 Reserve 2,526 2,526 2,496 2,496 Total Fund Balance Res. 2,526 2,526 2,496 2,496 TOTAL 22,306 22,526 22,526 22,496 178 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 15,206 2,526 2,526 2,496 36100 Investment Earnings - 39001 Transfer -in General Fund 7,100 20,000 20,000 20,000 TOTAL 22,306 22,526 22,526 22,496 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 19,780 20,000 20,030 20,000 19,780 20,000 20,030 20,000 FUND BALANCE RESERVES 25500 Reserve 2,526 2,526 2,496 2,496 Total Fund Balance Res. 2,526 2,526 2,496 2,496 TOTAL 22,306 22,526 22,526 22,496 178 CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND (011) ' BUDGET DISCUSSION FY03-04 ' TOTAL EXPENDITURE BUDGET $22,496 OPERATING EXPENDITURES Contributions - Com Groups (42355) Amount Budgeted: 20,000 ' 20,000 FUND BALANCE RESERVES ' Reserve (25500) Amount Budgeted: 2,496 2,496 t 1 179 TOTAL RESOURCE BUDGET $22,496 ' ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 2,496 ' Estimated Based on Budget 2,496 Interest Revenue (36100) Amount Budgeted: 0 Transfer -in General Fund (39001) Amount Budgeted: 20,000 ' 20,000 ' TOTAL EXPENDITURE BUDGET $22,496 OPERATING EXPENDITURES Contributions - Com Groups (42355) Amount Budgeted: 20,000 ' 20,000 FUND BALANCE RESERVES ' Reserve (25500) Amount Budgeted: 2,496 2,496 t 1 179 i I SPECIAL REVENUE FUNDS t t t 1 181 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2003-2004 GAS TAX FUND FUND DESCRIPTION: ............................................... .. .................... ................. Ft1ND:�YP..... "`:Special ReVi=nr3e Ft3NGTtON . ... .Street...... tlCarist::: FUND :# : .. The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. TRANSFERS OUT 9915-49001 Transfer to General Fund FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 9915-49250 Transfer to CIP Fund Actuals Adjusted Budget Actuals Adopted ESTIMATED RESOURCES 25,000 24,331 25500 Approp Fund Balance 545,967 203,412 203,412 339,809 31705 Gax Tax - 2105 328,352 355,500 394,120 355,460 31710 Gas Tax - 2106 198,121 210,800 237,736 210,800 31720 Gas Tax - 2107 430,878 458,000 523,382 458,000 31730 Gas Tax - 2107.5 7,500 15,000 7,500 36100 Interest Revenue 21,943 10,000 6,520 3,000 TOTAL 1,525,261 1,245,212 1,380,170 1,374,569 TRANSFERS OUT 9915-49001 Transfer to General Fund 612,692 1,068,400 854,588 967,080 9915-49250 Transfer to CIP Fund 709,157 152,217 161,442 67,680 9915-49520 Vehicle Replacement Fd 25,000 24,331 Total Capital Outlay 1,321,849 1,245,617 1,040,361 1,034,760 FUND BALANCE RESERVES 25500 Reserve 203,412 339,809 339,809 Total Fund Balance Res. 203,412 0 339,809 339,809 TOTAL 1,525,261 1,245,617 1,380,170 1,374,569 182 ' CITY OF DIAMOND BAR GAS TAX FUND (111) ' BUDGET DISCUSSION FY03-04 1 183 TOTAL RESOURCE BUDGET $1,374,569 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 339,809 ' Estimated Based on Budget 339,809 Gax Tax - 2105 (31705) Amount Budgeted: 355,460 Gas Tax - 2106 (31710) Amount Budgeted: 210,800 Gas Tax - 2107 (31720) Amount Budgeted: 458,000 Gas Tax - 2107.5 (31730) Amount Budgeted: 7,500 ' All based on PY State Revenue Estimates Interest Revenue Amount Budgeted: 3,000 Reduced due to lower cash levels 3,000 TOTAL EXPENDITURE BUDGET $1,374,569 ' TRANSFERS -OUT Transfer to General Fund (9915-49001) Amount Budgeted: 967,080 ' Road Maintenance (001-5554-4XXXX) 932,080 Utilities (001-5510-42125) 35,000 Fund Shortage Transfer Out - CIP (9915-49250) Amount Budgeted: 67,680 Slurry Seal - Area 5 67,680 ' FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 339,809 ' 339,809 1 183 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2003-2004 PROPOSITION A FUND FUND DESCRIPTION: ......... ......... ........................................... FIi . . TYP1= Spei ial Revenue FUNCTIOW:' Publi6Transportn: .. ... The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. ESTIMATED RESOURCES 25500 Approp Fund Balance 31310 Transportation Tax 34850 Transit Subsidy Prgrm Rev 36100 Interest Revenue 36900 Misc Revenue 517,930 TOTAL PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40020 Over -Time Wages XXXX-40030 Part -Time Wages XXXX-40070 City Paid Benefits XXXX-40080 Retirement Benefits XXXX-40083 Workers Comp Expense XXXX-40084 Short/Long Term Disability XXXX-40085 Medicare Expense XXXX-40090 Cafeteria Benefits OPERATING EXPENDITURES 5553-42315 Membership & Dues 5553-42395 Misc Exp PROFESSIONAL SERVICES 5553-44000 Professional Services CONTRACT SERVICES 5360-45310 CS - Excursions 5360-45315 CS - Holiday Shuttle 5553-45402 CS-Sheriff/Spcl Evts 5553-45527 Bus Bench Maintenance 5553-45529 Para -Transit Dial a Cab 5553-45553 Transit Subsidy Program 5553-45535 Transit Subsidy -Fares MISC EXPENDITURES 4090-47230 Contr to Other Govts. TRANSFERS OUT 9915-49250 Transfer to CIP Fund FUND BALANCE RESERVES 25500 Reserve TOTAL FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 974,140 1,095,315 1,095,315 1,396,233 666,322 750,400 763,039 803,130 466,664 550,000 517,930 550,000 37,711 50,000 26,717 30,000 5,974 5,400 3,281 6,090 2,150,811 2,445,715 2,403,001 2,779,363 28,193 46,300 27,850 47,900 500 1,000 682 1,000 1,082 1,500 537 1,870 587 1,050 594 1,060 3,114 5,400 3,281 6,090 45 550 293 500 470,706 50 171 290 416 700 414 840 9,067 12,200 9,240 12,570 41,922 67,250 42,525 72,120 6,754 7,000 6,972 7,000 7 100 7 100 6,761 7,100 6,979 7,100 25,831 30,410 25,882 38,090 14,056 12,000 5,110 12,000 1,082 1,500 537 18,000 1,436 5,500 9,370 5,500 324,947 360,000 265,288 330,000 118,755 155,000 123,155 175,000 470,706 550,000 527,922 550,000 956,813 1,114,410 • 957,264 1,128,590 50,000 - 50,000 - - 1,095,315 1,135,780 1,396,233 1,571,553 1,095,315 1,135,780 1,396,233 1,571,553 2,150,811 2,324,540 2,403,001 2,779,363 184 ' CITY OF DIAMOND BAR Prop A - Transit Fund (112) ' BUDGET DISCUSSION FY03-04 185 TOTAL RESOURCE BUDGET $2,779,363 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,396,233 ' Estimated Based on Budget 1,396,233 Transportation Tax (31310) Amount Budgeted: 803,130 ' Based on MTA Estimates 803,130 Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 550,000 550,000 Interest Revenue Amount Budgeted: 30,000 ' Based on Experience 30,000 TOTAL EXPENDITURE BUDGET $2,779,363 PERSONNEL SERVICES Amount Budgeted: 72,120 ' Office Assistant 1.00 Management Analyst 0.10 ' Sr Management Analyst 0.15 Admin Assistant 0.15 Intern 0.15 OPERATING EXPENDITURES Membership & Dues (5553-42315) Amount Budgeted: 7,000 ' SGVCOG 7,000 Misc Expenditures (5553-42395) Amount Budgeted: 100 ' 100 CONTRACT SERVICES CS - Excursions (5360-45310) Amount Budgeted: 38,090 Tiny Tots 600 Seniors 9,940 ' Day Camp 13,000 Adult Excursions 8,000 Concerts in the Park - Shuttles 2,160 ' Youth Excursions 1,690 185 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY03-04 Page 2 City Birthday Party - Shuttles 1,400 4th of July - Shuttles 1,000 Winter Snow Fest - Shuttle 300 CS - Holiday Shuttle (5360-45315) Amount Budgeted: 12,000 Based on experience 12,000 CS - SherifflSpecial Events (5360-45402) Amount Budgeted: 18,000 Security for Evening Transit Sales 18,000 Bus Bench Maintenance (5553-45527) Replacement Benches Replacement Decals Para -Transit Dial a Cab (5553-45529) Amount Budgeted: 5,500 5,000 500 Amount Budgeted: 330,000 Transit Subsidy Program (5553.45533) Amount Budgeted: 175,000 Transit Subsidy -Fares (5553-45535) Amount Budgeted: 550,000 MISC EXPENDITURES Contr to Other Govts. (4090-47230) Amount Budgeted: 0 Sale of Prop A TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,571,553 1,571,553 186 J i i CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2003-2004 PROPOSITION C FUND FUND DESCRIPTION: FUND TYPE: Special Revenue FUNCTION: Str Ma nVConst 113 The City receives Proposition C Tax which is additional allocations of State Gax Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation or maintenance. These projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 2,039,962 1,197,296 1,197,296 1,267,612 31320 Transportation Tax 677,193 622,350 634,225 659,000 31330 County Aid -Discretionary Fds - 36100 Interest Revenue 63,331 100,000 28,507 20,000 TOTAL 2,780,486 1,919,646 1,860,028 1,946,612 TRANSFERS OUT 991549001 Transfer to Gen Fund - 9915-49250 Transfer to CIP Fund 1,583,190 1,368,857 592,416 902,988 1,583,190 1,368,857 592,416 902,988 FUND BALANCE RESERVES 25500 Reserve 1,197,296 550,789 1,267,612 1,043,624 1,197,296 550,789 1,267,612 1,043,624 TOTAL 2,780,486 1,919,646 1,860,028 1,946,612 187 CITY OF DIAMOND BAR Prop C - Transit Fund (113) BUDGET DISCUSSION FY03-04 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Approp Fund Balance Based on Budget Transportation Tax (31320) Based on MTA Estimates (PFY) $1,946,612 Amount Budgeted: 529,624 Reverse C/O Projects 18703 156,494 18803 156,494 18903 130,000 19003 130,000 165,000 1,267,612 1,267,612 659,000 659,000 County Aid - Discretionary Funds (31320) Amount Budgeted: 0 Interest Revenue Based on Experience Amount Budgeted: TOTAL EXPENDITURE BUDGET $1,946,612 20,000 20,000 TRANSFERS -OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 0 Transfer Out - CIP (9915-49250) 18703 LT - Pathfinder/BCR/Fern Hollow iww LT - Pathfinder/Evergreen Spgs 18903 LT - BCR/Lycoming 19003 LT - Gldn Spgs/Ballena 19503 TS - Pathfinder/DB High School TS - Pathfinder/Peaceful Hills Amount Budgeted: 156,494 156,494 130,000 130,000 165,000 165,000 902,988 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,043,624 1,043,624 188 ' ' ' CITY OF DIAMOND BARFUND7YPE SPECIAL FUNDS BUDGET FY 2003-2004 INTEGRATED WASTE MANAGEMENT FUND FUNGIOff _ FUND. SpeclalReyenLe. Waste Mgt ?: FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures ' and revenues related to the activities involved with the City's efforts to comply with A13939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. This includes the Used Motor Oil Block Grant revenue. ' FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 'ESTIMATED _ RESOURCES 25500 Approp Fund Balance 394,211 446,169 446,169 548,902 31870 Used Motor Oil Block Grant 16,809 26,000 23,579 18,000 31875 Beverage Ctnr Recycling Grt 16,337 35,000 16,337 17,000 34820 AB939 Admin Fees 188,615 200,000 188,207 200,000 36100 Interest Revenue 13,097 16,000 10,406 20,000 36900 Misc Revenue 13 TOTAL 629,069 723,169 684,711 803,902 ' PERSONNEL SERVICES 5515-40010 Salaries 20,943 42,580 20,736 98,610 5515-40030 Part -Time Wages 3,120 5515-40070 City Paid Benefits 181 500 174 1,300 5515-40080 Retirement 2,249 4,970 2,378 12,520 5515-40083 Worker's Comp. Exp. 93 800 435 1,720 Short/Long Term Disability 30 124 610 '5515-40084 5515-40085 Medicare 304 650 301 1,650 5515-40090 Cafeteria Benefits 2,152 6,000 2,054 15,790 Total Personnel 25,922 55,530 26,202 135,320 ' SUPPLIES 5516-41200 Operating Supplies 2,786 10,000 318 10,000 55XX-14000 Promotional Supplies 4,909 18,000 9,925 10,000 7,695 28,000 10,243 20,000 OPERATING EXPENDITURES Printing 6,065 25,000 7,492 20,000 '5516-42110 5515-42115 Advertising 1,443 10,000 3,300 10,000 5515-42120 Postage 4,423 48 5515-42315 Membership/Dues 100 100 Publications 100 100 '5515-42320 5515-42325 Meetings 30 500 15 500 5515-42330 Travel-Conf & Meetings 2,965 2,000 309 2,000 5515-42340 Education & Training 500 500 5515-42355 Contributions -Com. Groups 2,500 2,500 Total Operating Exp. 14,926 40,700 11,164 35,700 PROFESSIONAL SERVICES 5515-44000 Professional Services 106,666 100,000 39,722 20,000 Total Prof. Svcs. 106,666 100,000 39,722 20,000 CONTRACT SERVICES 5515-45500 CS -Public Works 27,691 95,000 48,478 90,000 Total Contract Svcs. 27,691 95,000 48,478 90,000 FUND BALANCE RESERVES 25500 Reserve 446,169 403,939 548,902 502,882 Total Fund Balance Res. 446,169 403,939 548,902 502,882 ' TOTAL 629,069 723,169 684,711 803,902 189 CITY OF DIAMOND BAR IWMF - Waste Mgt (115-5515) BUDGET DISCUSSION FY03-04 TOTAL RESOURCE BUDGET $745,902 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 525,902 Estimated Based on Budget 525,902 AB939 Admin Fees (34820) Amount Budgeted: 200,000 Interest Revenue Amount Budgeted: 20,000 Based on Experience 20,000 TOTAL EXPENDITURE BUDGET $745,902 PERSONNEL SERVICES Amount Budgeted: 135,320 PW Director 0.25 Management Analyst 0.90 Sr Management Analyst 0.35 Administrative Assistant 0.15 Intern 0.25 SUPPLIES Operating Supplies (41200) Amount Budgeted: Promotional Supplies (41400) Amount Budgeted: 0 OPERATING EXPENDITURES Printing (5515-42110) Amount Budgeted: 10,000 Advertising (5515-42115) Amount Budgeted: 10,000 Multi -media campaign focusing on integrated waste management Rental/Lease of Equip (5515-42130) Amount Budgeted: 0 Membership/Dues (5515-42315) Amount Budgeted: 100 190 ' CITY OF DIAMOND BAR IWMF - Waste Mgt (115-5515) BUDGET DISCUSSION FY03-04 ' PROFESSIONAL SERVICES Professional Services (5515-44000) Amount Budgeted: 20,000 Technical Assistance/support in AB 939 ' Annual Report, Verification/Validation of DRS Tonnage, C & D Debris Program, etc. CONTRACT SERVICES CS -Public Works (5515-55500) Amount Budgeted: 90,000 Street sweeping debris composting program 40,000 Door -to -Door HHW Program 50,000 FUND BALANCE RESERVES 1 Reserve (25500) Amount Budgeted: 474,882 474,882 1 191 Page 2 Publications (5515-42320) Amount Budgeted: 100 Meetings (5515-42325) Amount Budgeted: 500 ' Travel-Conf & Meetings (5515-42330) Amount Budgeted: 2,000 Education & Training (5515-42340) Amount Budgeted: 500 Contributions -Com. Groups (5515-42355) Amount Budgeted: 2,500 City Trash Cutter Award, America Recycles Day Celebration, etc. ' PROFESSIONAL SERVICES Professional Services (5515-44000) Amount Budgeted: 20,000 Technical Assistance/support in AB 939 ' Annual Report, Verification/Validation of DRS Tonnage, C & D Debris Program, etc. CONTRACT SERVICES CS -Public Works (5515-55500) Amount Budgeted: 90,000 Street sweeping debris composting program 40,000 Door -to -Door HHW Program 50,000 FUND BALANCE RESERVES 1 Reserve (25500) Amount Budgeted: 474,882 474,882 1 191 CITY OF DIAMOND BAR IWMF - Recycling (115-5516) BUDGET DISCUSSION FY03-04 TOTAL RESOURCE BUDGET $58,000 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 23,000 Estimated Based on Budget 23,000 Used Motor Oil Block Grant (31870) Amount Budgeted: 18,000 Beverage Cntnr Recycling Grant (31875) Amount Budgeted: 17,000 TOTAL EXPENDITURE BUDGET $58,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 10,000 Implementing pilot recycling programs for 10,000 schools apartment/condo complexes. Promotional Supplies (41400) Amount Budgeted: 10,000 storm water prevention/water conservation 10,000 items. OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 10,000 Outreach materials for businesses/residents 10,000 Contributions -Com. Groups (42355) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 28,000 28,000 192 CITY OF DIAMOND BAR 'SPECIAL FUNDS BUDGET FY 2003-2004 AB2928 - Traffic Congestion Relief Fund 1 FUND DESCRIPTION: FUNfl TYPI Special:Revenue FUNCTION FUN[:#- 117 During FY 00-01, the State Legislature passed bill AB 2928. This bill allows for the allocation of funds ' to Cities and Counties for the purpose of street and highway maintenance and rehabilitation. The City will receive these funds on a quarterly basis through FY 2006. ESTIMATED RESOURCES 25500 Appropriated Fund Balance 31865 AB2928 - Traffic Cngstn Rel. 36100 Interest Revenue ' TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Capital Outlay i 11 i i i FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res TOTAL FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 438,982 142,599 142,599 - 130,934 158,000 123,020 158,000 11,668 10,000 3,049 5,000 581,584 310,599 268,668 163,000 438,982 310,599 268,668 50,000 438,982 310,599 268,668 50,000 142,599 0 113,000 142,599 0 0 113,000 581,581 310,599 268,668 163,000 I 193 CITY OF DIAMOND BAR AB2928 - Traffic Congestion Relief Fund (117) BUDGET DISCUSSION FY03-04 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Approp Fund Balance Estimated Based on Budget $163,000 Amount Budgeted: 0 0 AB2928 - Traffic Cngstn Rel. (31865) Amount Budgeted: 158,000 Based on State Revenue Estimate (PY) 158,000 Interest Revenue Based on Experience Amount Budgeted: TOTAL EXPENDITURE BUDGET $163,000 5,000 5,000 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 50,000 01003 Slurry Seal - Area 5 50,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 113,000 113,000 194 CITY OF DIAMOND BAR FUfVD fiYPE Special Revenue : SPECIAL FUNDS BUDGET FuNc3J.aN. Aii:Quality FY 2003-2004 AIR QUALITY IMPROVEMENT FUND ' FUND DESCRIPTION: This fund was established in FY91-92 to account for revenues received as a result of AB2766. ' AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management plance and provisions of the California Clean Air Act of 1988. ' FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted RESOURCES 'ESTIMATED 25500 Approp Fund Balance 219,960 219,960 259,560 178,238 31810 Pollution Reduction Fees 63,608 65,000 68,679 65,000 36100 Interest Revenue 7,371 11,000 4,695 5,000 TOTAL 290,939 295,960 332,934 248,238 PERSONNEL SERVICES 5098-40010 Salaries 13,930 30 7,450 5098-40070 City Paid Benefits 200 120 5098-40080 Retirement 1,630 4 950 5098-40083 Worker's Comp. Exp, 110 60 5098-40084 Short/Long Term Disability 10 45 5098-40085 Medicare 210 110 5098-40090 Cafeteria Benefits 2,325 1,450 ' Total Personnel 0 18,415 34 10,185 OPERATING EXPENDITURES 5098-42115 Advertising 79 5098-42125 Telephone 2,603 1,668 2,000 5098-42205 Computer Maintenance 3,897 4,000 0 5098-42315 Membership/Dues 6,754 7,500 6,972 7,500 5098-42325 Meetings 0 ' Total Operating Exp. 13,254 11,500 8,719 9,500 PROFESSIONAL SERVICES 5098-44000 Professional Services 18,125 53,080 50,125 60,000 ' Total Prof. Svcs. 18,125 53,080 50,125 60,000 CONTRACT SERVICES ' 5098-45500 CS -Public Works Total Contract Svcs. 0 0 0 0 'CAPITAL OUTLAY 5098-46230 Computer Equip -Hardware 18,000 19,366 0 5098-46235 Computer Equip -Software 107,000 76,452 0 Total Capital Outlay 0 125,000 95,818 0 tTRANSFER -OUT 9915-49250 Transfer to CIP Fund 0 Total Transfer out 0 0 0 0 FUND BALANCE RESERVES 25500 Reserve 259,560 87,965 178,238 168,553 Total Fund Balance Res. 259,560 87,965 178,238 168,553 TOTAL 290,939 295,960 332,934 248,238 ' 195 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY03-04 TOTAL RESOURCE BUDGET $248,238 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 178,238 Estimated Based on Budget 178,238 Pollution Reduction Fees (31810) Amount Budgeted: 65,000 Based on history 65,000 Interest Revenue Amount Budgeted: 5,000 Based on Experience 5,000 TOTAL EXPENDITURE BUDGET $248,238 PERSONNEL SERVICES Amount Budgeted: 10,185 MIS Asst 0.15 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 2,000 Info ToGo (all lines) 2,000 Computer Maintenance (42205) Amount Budgeted: Info ToGo maint/upgrade contract Membership/Dues (42315) Amount Budgeted: 7,500 SGVCOG 7,500 Meetings (42325) Amount Budgeted: 0 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 60,000 Deveopment of online services 60,000 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 0 196 1 11 l CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY03-04 Page 2 Computer Equip -Software (46235) Amount Budgeted: 0 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 168,553 168,553 197 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2003-2004 PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: FtJAiD TYPE Special Revenue FUNCTION;::: Par k: Improvement The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. This fiscal year there is a transfer to the CIP Fund for the development of the Community/Senior Center. ESTIMATED RESOURCES 25500 Approp Fund Balance 34550 Developer Fees 36100 Interest Revenue TOTAL CAPITAL EXPENDITURES 46305 Real Estate Acquisition TRANSFERS OUT 991549250 Transfer to CIP Fund Total Capital Outlay FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 2,336,742 78,999 2,336,742 50,000 2,415,741 42,038 2,457,779 40,000 2,415,741 2,386,742 2,457,779 2,497,779 0 C 623,209 919,400 623,209 0 0 919,400 FUND BALANCE RESERVES 25500 Reserve 1,792,532 2,386,742 2,457,779 1,578,379 Total Fund Balance Res. 1,792,532 2,386,742 2,457,779 1,578,379 TOTAL 2,415,741 2,386,742 2,457,779 2,497,779 198 11 i i t CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FY03-04 TOTAL RESOURCE BUDGET $2,497,779 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 2,457,779 Estimated Based on Budget 2,457,779 Developer Fees (34550) Amount Budgeted: 0 Interest Revenue Amount Budgeted: 40,000 Based on Experience 40,000 TOTAL EXPENDITURE BUDGET $2,497,779 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: 919,400 Summitridge Park -Restrooms, Tot Lot, Drinking Ftn 40,400 Comm mun ity/Senior Center 879,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 1,578,379 1,578,379 ' 199 CITY OF DIAMOND BARFUNS TYPE Special Revenue. .................. SPECIAL FUNDS BUDGET FU:NGTIONt:: 'Cot3nifiity:pev::: FY 2003-2004 FUND # t25 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission. The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. ESTIMATED RESOURCES 25500 Approp Fund Balance 31830 CDBG Revenue -Carry Over 31830 CDBG Revenue TOTAL PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40020 Over -time Wages XXXX-40070 City Paid Benefits XXXX-40080 Retirement XXXX-40083 Worker's Comp. Exp. XXXX40084 Short/Long Term Disability XXXX-40085 Medicare XXXX40090 Cafeteria Benefits Total Personnel SUPPLIES 5215-41200 Operating Supplies Total Supplies OPERATING EXPENDITURES 5215-42115 Advertising 5215-42120 Postage Charges 5215-42130 Rental/Lease of Equip 5215-42325 Meetings 5215-42355 Contributions -Com Groups Total Operating Exp. PROFESSIONAL SERVICES 5215-44000 Professional Services Total Prof. Svcs. TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers Out RESERVES 31830 CDBG Resources TOTAL FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted (3,500) (310,587) 271,892 587,385 587,385 182,415 578,385 581,505 388,495 268,392 1,165,770 858,303 570,910 18,582 39,955 34,186 40,300 381 691 301 735 625 740 2,041 4,660 3,852 5,120 4 800 697 750 35 221 250 275 580 494 590 3,605 8,550 7,212 8,840 25,189 55,315 47,978 56,590 767 2,558 1,220 5,334 767 2,558 1,220 5,334 858 500 627 500 27 100 24 100 200 200 0 40 0 39,541 61,000 43,256 46,500 40,426 61,800 44,147 47,100 16,408 101,300 42,379 151,949 16,408 101,300 42,379 151,949 496,189 944,797 786,811 296,415 496,189 944,797 786,811 296,415 (310,587) (64,232) 13,522 (310,587) 0 (64,232) 13,522 268,392 1,165,770 858,303 570,910 200 ' CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY03-04 ' TOTAL RESOURCE BUDGET $570,910 ESTIMATED RESOURCES CDBG Revenue -Carry Over (31830) Amount Budgeted: 182,415 182,415 CDBG Revenue (31830) Amount Budgeted: 388,495 Based on CDC awarded amount 388,495 TOTAL EXPENDITURE BUDGET $570,910 1 PERSONNEL SERVICES Amount Budgeted: 56,590 Administration: ' Deputy City Manager (D96906-03) 0.05 6,580 Senior Accountant (D96906-03) 0.10 7,220 ' Senior Program: Com Svcs - Coordinator (D96904-03) 0.80 42,790 SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,334 Senior Program (D96904-03) 5,334 Administration (D96906-03) OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 500 ' Public Hearing Notices (D96906-03) 500 ' Postage Charges (42120) Fed Ex Charges (D96906-03) Amount Budgeted: 100 100 Rental/Lease of Equip (42130) Amount Budgeted: 0 (D96904-02) Meetings (42325) Amount Budgeted: 0 ' 201 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY03-04 Page 2 Contributions -Com Groups (42355) Amount Budgeted: 46,500 YMCA Childcare (D96901-03) 27,500 YMCA Daycamp (D96902-03) 14,000 DBIA - Paint the Town (D99903-03) Service Center for Independent Living (600098-03) 5,000 Misc-Unallocated funds PROFESSIONAL SERVICES Amount Budgeted: 151,949 Professional Services (44000) Senior Pgm Insur - based on experience (D96904-03) 2,500 Contract Admin - D Cho & Assoc (D96906-03) 20,000 Home Improvement Loan Pgm (600503-03) 125,000 Misc-Admin (D96906-03) 4,449 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 296,415 15700 Sycamore Canyon Park ADA Retrofit Design & Construction 162,415 19103 Starshine Park ADA Retrofit Design 20,000 17202 Gldn Spgs-Sdewlk - ADA Grand/GC 114,000 FUND BALANCE RESERVES CDBG Resources Amount Budgeted: 13,522 13,522 202 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2003-2004 CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: Ft►Nb TYPE Special Revenue :: FUNCTION Public:$4fety �ttNQ #. 126 ' The City receives COPS grants from both the state and federal governments. The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. The transfer to the General Fund covers the cost of a portion of the 290-D team and special services requested by the City. These special services could include traffic safety check points, bicycle patrol, and enhanced traffic enforcement around the schools. The newly opened Sheriffs service center is also funded here. i i 11 OPERATING EXPENDITURES 4411-42115 Advertising 4411-42125 Telephone 4411-42126 Utilities 4411-42130 Rental/Lease of Equipment 4411-42140 Rntl/Lease of Real Property 4411-42200 Equipment Maintenance 4411-42210 Maint-Grounds & Bldgs 4411-42315 Memberships & Dues 4411-42340 Education & Training 4411-42355 Contributions -Com Groups Total Operating Exp. PROFESSIONAL SERVICES 4411-44000 Professional Svcs Total Professional Svcs CAPITAL OUTLAY 4411-46100 Vehicle Equipment 4411-46230 Computer Equip -Hardware 4411-46240 Communication Equipment 4411-46250 Misc Equipment 4411-46310 Building Improvements Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer Out -General Fund FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL 91 2,620 4,000 1,188 4,000 1,301 2,000 2,601 2,000 269 14,700 15,435 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 ' 500 Actuals Adjusted Budget Actuals Adopted ESTIMATED RESOURCES 0 2,197 7,000 ' 31850 Public Safety Grant - Federal 31855 Public Safety Grant - State 55,746 115,199 39,500 120,000 39,448 115,405 39,500 120,000 24,835 36100 Interest Revenue 11,152 12,000 6,667 5,000 8,000 25500 Fund Balance Reserve 249,151 283,282 283,282 195,615 ' TOTAL 431,248 454,782 444,802 360,115 10,510 SUPPLIES 2,000 0 1,000 11,706 4411-41200 Operating Supplies 4411-14000 Promotional Supplies 412 4,126 500 5,000 339 1,659 500 5,000 Total Supplies 4,538 5,500 1,998 5,500 i i 11 OPERATING EXPENDITURES 4411-42115 Advertising 4411-42125 Telephone 4411-42126 Utilities 4411-42130 Rental/Lease of Equipment 4411-42140 Rntl/Lease of Real Property 4411-42200 Equipment Maintenance 4411-42210 Maint-Grounds & Bldgs 4411-42315 Memberships & Dues 4411-42340 Education & Training 4411-42355 Contributions -Com Groups Total Operating Exp. PROFESSIONAL SERVICES 4411-44000 Professional Svcs Total Professional Svcs CAPITAL OUTLAY 4411-46100 Vehicle Equipment 4411-46230 Computer Equip -Hardware 4411-46240 Communication Equipment 4411-46250 Misc Equipment 4411-46310 Building Improvements Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer Out -General Fund FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL 91 2,620 4,000 1,188 4,000 1,301 2,000 2,601 2,000 269 14,700 15,435 14,700 15,435 407 500 1,348 500 3,341 4,000 4,174 3,465 0 2,197 7,000 2,318 5,000 0 24,835 32,935 26,420 30,400 8,035 10,200 8,000 7,600 8,035 10,200 8,000 7,600 16,596 16,873 1,124 9,563 10,510 1,000 2,000 0 1,000 11,706 31,000 30,357 0 0 12,830 59,159 57,740 2,000 97,728 186,110 155,029 174,280 97,728 186,110 155,029 174,280 283,282 160,878 195,615 140,335 283,282 160,878 195,615 140,335 431,248 454,782 444,802 360,115 203 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FY03-04 TOTAL RESOURCE BUDGET $360,115 ESTIMATED RESOURCES Public Safety Grant - Federal (31850) Amount Budgeted: 39,500 39,500 Public Safety Grant - State (31855) Amount Budgeted: 120,000 120,000 Interest Revenue (36100) Amount Budgeted: 5,000 5,000 Fund Balance Reserve Amount Budgeted: 195,615 Projected Based on Budget 195,615 TOTAL EXPENDITURE BUDGET $360,115 SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Misc 500 Promotional Supplies (41400) Amount Budgeted: 5,000 Community Relations Prmtnl Items 5,000 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 4,000 Cell Phones, Service Center Phones 4,000 Utilities (42126) Amount Budgeted: 2,000 Svc Ctr 2,000 Rntl/Lease of Real Property (42140) Amount Budgeted: 15,435 Svc Ctr ($1,286.25/mo) 15,435 Equipment Maintenance (42200) Amount Budgeted: 500 Radar Guns (purchased by COPS Fds) 500 Maint-Grounds & Bldgs (42210) Amount Budgeted: 3,465 CAM (288.75/mo) 3,465 hAicr 204 ' CITY OF DIAMOND BAR COPS Fund (126) ' BUDGET DISCUSSION FY03-04 ' Page 2 Memberships & Dues Amount Budgeted: 0 Various 0 Education & Training (42340) Amount Budgeted: 5,000 5,000 Contributions -Com Groups (42355) Amount Budgeted: 0 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 7,600 Project Sister 2,500 Web Site Maint At Risk Youth Counseling 5,100 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 1,000 Svc Ctr - laser printer, fax, network system 1,000 Communication Equipment (46240) Amount Budgeted: 1,000 Radio Equipment 1,000 Misc Equipment (46250) Amount Budgeted: 0 Volunteer Patrol Vehicle New 0 Surveilance Cameras 0 Paint Undercover car for Vol Patrol Use 0 Building Improvements (46310) Amount Budgeted: 0 0 TRANSFERS -OUT ' Transfer Out -General Fund (49001) Amount Budgeted: 174,280 290-D Team 116,280 Special Services - Bike Patrol, School 58,000 ' traffic patrol, check points etc FUND BALANCE RESERVES IAmount Budgeted: 140,335 205 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2003-2004 NARCOTICS ASSET FORFEITURE FUND FUND DESCRIPTION: FUNa TYPE ? Special Reve:Fiue f UNCTFON:: Putrli� Safety During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to enhance drug and law enforcement activities. OPERATING EXPENDITURES 4411-42340 Education and Training Total Operating Exp. 0 0 0 0 PROFESSIONAL SERVICES 4411-44010 Prof Svcs -Auditing 1,800 1,800 0 Total Professional Svcs 0 1,800 1,800 0 CAPITAL OUTLAY 4411-46100 Auto Equipment 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer -out - General Fund Total Transfer Out FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL 13,867 50,000 48,407 13,867 50,000 48,407 0 0 0 0 350,385 314,925 309,178 309,178 350,385 314,925 309,178 309,178 364,252 366,725 359,385 309,178 206 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted ESTIMATED RESOURCES _ 36100 Interest Revenue 11,860 15,000 9,000 - 25500 Fund Balance Reserve 352,392 351,725 350,385 309,178 TOTAL 364,252 366,725 359,385 309,178 OPERATING EXPENDITURES 4411-42340 Education and Training Total Operating Exp. 0 0 0 0 PROFESSIONAL SERVICES 4411-44010 Prof Svcs -Auditing 1,800 1,800 0 Total Professional Svcs 0 1,800 1,800 0 CAPITAL OUTLAY 4411-46100 Auto Equipment 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer -out - General Fund Total Transfer Out FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL 13,867 50,000 48,407 13,867 50,000 48,407 0 0 0 0 350,385 314,925 309,178 309,178 350,385 314,925 309,178 309,178 364,252 366,725 359,385 309,178 206 ' CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) BUDGET DISCUSSION FY03-04 ' TOTAL RESOURCE BUDGET $309,178 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 309,178 ' Estimated Based on Projected 309,178 Interest Revenue (36100) Amount Budgeted: 0 ' Based on History i i t ' 207 TOTAL EXPENDITURE BUDGET $309,178 PROFESSIONAL SVCS Prof Svcs -Auditing (44010) Amount Budgeted: 0 CAPITAL OUTLAY ' Auto Equipment (46100) Amount Budgeted: 0 Community Policing Vehicle ' FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 309,178 i i t ' 207 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2003-2004 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION: FUND:TYPE:;:;::::::::: Special: Bever tje::: : FUNCTIOi`1:.:::: Pdblic Safety fUND # 128 During FY1999-2001, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FUND BALANCE RESERVE 25500 Fund Balance Reserve 118,162 113,697 84,626 84,626 118,162 113,697 84,626 84,626 - TOTAL 178,377 173,912 144,841 84,626 208 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted ESTIMATED RESOURCES 31857 CA Law Enf Equip Pgm 168,182 47,750 24,624 - 36100 Interest Revenue 4,790 8,000 2,055 - 25500 Fund Balance Reserve 5,405 118,162 118,162 84,626 TOTAL 178,377 173,912 144,841 84,626 CONTRACT SERVICES 45401 CS -Sheriff Department 60,215 60,215 60,215 - 60,215 60,215 60,215 0 CAPITAL OUTLAY 441146250 Misc Equipment 0 Total Capital Outlay 0 0 0 0 FUND BALANCE RESERVE 25500 Fund Balance Reserve 118,162 113,697 84,626 84,626 118,162 113,697 84,626 84,626 - TOTAL 178,377 173,912 144,841 84,626 208 ' CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) ' BUDGET DISCUSSION FY03-04 TOTAL RESOURCE BUDGET $84,626 ' ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 84,626 Estimated Based on Budget 84,626 CA Law Enf Equip Pgm Amount Budgeted: 0 Interest Revenue (36100) Amount Budgeted: 0 n 209 TOTAL EXPENDITURE BUDGET $84,626 CONTRACT SERVICES Amount Budgeted: 0 CS -Sheriff Department (45401) ' Based on Agreement by CCCA (50% returned to LASD) CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 0 ' FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 84,626 ' 84,626 n 209 CITY OF DIAMOND BAR fUN... .. Special Revenue SPECIAL FUNDS BUDGET FUNCTION, Landscape FY 2003-2004 fUN. D # 138 LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. Funds are being accumulated for future median and parkway improvement projects. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment 36100 Interest Revenue TOTAL PERSONNEL SERVICES FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals dusted Budget Actuals Adopted 700,787 491,010 491,010 524,282 259,918 264,870 264,870 265,440 21,845 30,000 10,098 15,000 982.550 785,880 765,978 804,722 5538-40010 Salaries 16,217 16,950 16,735 16,600 5538-40020 Over -time Wages 54 92,940 85 112,200 5538-40070 City Paid Benefits 169 220 168 230 5538-40080 Retirement 1,787 1,980 1,949 2,100 5538-40083 Worker's Comp. Exp. 213 690 623 680 5538-40084 Short/Long Term Disability 13,732 10 102 110 5538-40085 Medicare 236 250 244 240 5538-40090 Cafeteria Benefits 2,625 2,650 2,639 2,730 Total Personnel 21,301 22,750 22,545 22,690 OPERATING EXPENDITURES 5538-42115 Advertising 868 2,000 1,438 2,000 5538-42126 Utilities 95,429 92,940 103,607 112,200 5538-42210 Maint. of Grounds/Bldgs 25,559 15,000 18,550 15,000 Total Operating Exp. 121,856 109,940 123,595 129,200 PROFESSIONAL SERVICES 5538-44000 Professional Services 13,732 20,743 21,058 20,600 Total Prof. Svcs. 13,732 20,743 21,058 20,600 CONTRACT SERVICES 5538-45000 Contract Services 50,081 71,325 70,118 121,200 Total Contract Svcs. 50,081 71,325 70,118 121,200 CAPITAL OUTLAY 5538-46410 Capital Improvements 35,552 15,950 4,380 35,000 9915-49250 Transfer to CIP Fund 249,018 412,410 0 412,410 Total Capital Outlay 284,570 428,360 4,380 447,410 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 491,010 132,762 524,282 63,622 Total Fund Balance Res. 491,010 132,762 524,282 63,622 TOTAL 982,550 785,880 765,978 804,722 210 CITY OF DIAMOND BAR LLAD 38 (138) ' BUDGET DISCUSSION FY03-04 1 211 TOTAL RESOURCE BUDGET $804,722 ESTIMATED RESOURCES ' Approp Fund Balance (25500) Amount Budgeted: 524,282 Estimated Based on Budget (w/savings) 524,282 Prop Tx -Sp Assessment (30300) Amount Budgeted: 265,440 ' 265,440 Interest Revenue Amount Budgeted: 15,000 ' Based on Experience 15,000 1 211 TOTAL EXPENDITURE BUDGET $804,722 ' PERSONNEL SERVICES Amount Budgeted: 22,690 CS Director 0.010 ' Supt - Pk & Maint 0.167 Pks & Maint Supervisor 0.083 Maint Wkr II 0.025 ' OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 2,000 Annual Updates and Public Hearing Notices 2,000 ' Utilities (42126) Amount Budgeted: 112,200 Water 104,100 Edison 8,100 Water — Increased service area ($16,010) ' Edison -- Pedestrian Lights on south Brea Canyon Rd ($2,200); increased service area ($1,050) Maint. of Grounds/Bldgs (42210) Amount Budgeted: 15,000 As -needed Maintenance 15,000 ' PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 20,600 ' Assessment Engineer Utility Consultant 6,000 14,600 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 121,200 Contract Maintenance (02/03) 68,325 New Contractor (estimate +20%) 13,665 Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy 3,210 Maint. of New Areas: DB Blvd at MT Laurel, Pathfinder at Evergreen 36,000 Springs, Brea Canyon Road at Gemdal, Golden Springs at Adel, Grand Ave Median, w DB Blvd at Temple 1 211 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY03-04 Page 2 CAPITAL EXPENDITURES Capital Improvements (46410) Amount Budgeted: 35,000 Replacement of ten irrigation controllers/cabinet boxes 35,000 @ $3,500 ea Transfer to CIP Fund (991549250) Amount Budgeted: 412,410 Grand Ave Median (40%) 38,400 City Entry Imp -SE Cnr DBB @ Temple 128,000 Landscape Impr-DBB btwn Mplhll & Mt Laurel 128,140 Landscape Impr-Pathfinder @ Evergreen Spgs 55,120 Landscape Impr-BCR @ Gerndal 34,460 Landscape Impr-Gldn Spgs @ Adel 28,290 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 63,622 63,622 212 CITY OF DIAMOND BAR FUND TYPE.. Special Revenue SPECIAL FUNDS BUDGET OUNCTION Landscape FY 2003-2004 FUND #: 139 1 LANDSCAPE MAINTENANCE - DIST. #39 FUND ' FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 231,015 206,855 257,254 218,574 Total Fund Balance Res. 231,015 206,855 257,254 218,574 ITOTAL 376,295 403,465 403,900 429,704 213 FUND DESCRIPTION: ' The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. 999 2,000 Capital Outlay includes the replacement of irrigation controller clocks ($20,000) and the painting 2,000 of the block wall and wrought iron along Grand Ave between Summitridge & east City Limits. As 50,241 61,160 funds become available, it is anticipated that each of the district's mini -park's equipment will be updated. 61,160 1 5539-42210 Maint. of Grounds/Bldgs 21,360 15,000 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted 78,160 ESTIMATED RESOURCES 78,160 ' 25500 Approp Fund Balance 204,336 231,015 231,015 257,254 30300 Prop Tx -Sp Assessment 164,752 164,450 167,997 164,450 36100 Interest Revenue 7,207 8,000 4,888 TOTAL 376,295 403,465 403,900 8,000 429,704 12,800 PERSONNEL SERVICES 12,800 5539-40010 Salaries 16,217 16,950 16,735 16,600 12,800 5539-40020 Over -Time Wages 54 85 12,800 ' 5539-40070 City Paid Benefits 169 220 168 230 5539-40080 Retirement 1,787 1,980 1,949 2,100 ' 5539-40083 Worker's Comp. Exp. 213 690 623 680 57,900 5539-40084 Short/Long Term Disability 10 102 110 5539-40085 Medicare 236 250 244 240 ' 5539-40090 Cafeteria Benefits 2,625 2,650 2,639 2,730 Total Personnel 21,301 22,750 22,545 22,690 ' FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 231,015 206,855 257,254 218,574 Total Fund Balance Res. 231,015 206,855 257,254 218,574 ITOTAL 376,295 403,465 403,900 429,704 213 OPERATING EXPENDITURES ' 5539-42110 Printing 5539-42115 Advertising 999 2,000 1,740 2,000 5539-42126 Utilities 50,241 61,160 44,204 61,160 5539-42210 Maint. of Grounds/Bldgs 21,360 15,000 18,418 15,000 Total Operating Exp. 72,600 78,160 64,362 78,160 ' PROFESSIONAL SERVICES 5539-44000 Professional Services 3,409 12,800 10,426 12,800 Total Prof. Svcs. 3,409 12,800 10,426 12,800 ' CONTRACT SERVICES 5539-45000 Contract Services 47,970 57,900 49,313 62,480 Total Contract Svcs. 47,970 57,900 49,313 62,480 CAPITAL OUTLAY 5539-46250 Misc.Equipment 20,000 35,000 ' 5539-46410 Capital Improvements 5,000 0 Total Capital Outlay 0 25,000 0 35,000 ' FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 231,015 206,855 257,254 218,574 Total Fund Balance Res. 231,015 206,855 257,254 218,574 ITOTAL 376,295 403,465 403,900 429,704 213 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY03-04 TOTAL RESOURCE BUDGET $429,704 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 257,254 Estimated Based on Budget 257,254 Prop Tx -Sp Assessment (30300) Amount Budgeted: 164,450 164,450 Interest Revenue Amount Budgeted: 8,000 Based on Experience 8,000 TOTAL EXPENDITURE BUDGET $429,704 PERSONNEL SERVICES Amount Budgeted: 22,690 CS Director 0.010 Supt - Pk & Maint 0.167 Pks & Maint Supervisor 0.083 Maint Wkr II 0.025 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 2,000 Annual Updates and Public Hearing Notices 2,000 Utilities (42126) Amount Budgeted: 61,160 Water 56,830 Edison 4,330 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 15,000 As -needed Maintenance 15,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 12,800 Assessment Engineer 6,000 Utility Consultant 6,800 214 u r_ L i CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY03-04 Page 2 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 62,480 Contract Maintenance 50,400 New Maint. Contractor (Est. +20%) 10,080 Bee & Wasp Control in Mini -Parks (reduced by $5,500) 2,000 CAPITAL EXPENDITURES Misc Equipment (46250) Amount Budgeted: 35,000 10 Replacement Irrigation Controllers/Controller Boxes 35,000 @ $3,500 ea Capital Improvements (46410) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 218,574 218,574 215 CITY OF DIAMOND BAR FUND TYPE Special Revenue 'SPECIAL FUNDS BUDGET FUNCTION Landscape FY 2003-2004 FUNp # 141 1 LANDSCAPE MAINTENANCE - DIST. #41 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive ' a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 ' Actuals Adjusted Budget Actuals Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 381,802 409,062 409,062 415,015 30300 Prop Tx -Sp Assessment 121,992 122,157 121,454 122,157 36100 Interest Revenue 13,019 14,000 8,312 6,000 TOTAL 516,813 545,219 538,828 543,172 ' PERSONNEL SERVICES 5541-40010 Salaries 16,217 16,950 16,735 16,600 5541-40020 Over -time Wages 54 85 5541-40070 City Paid Benefits 169 220 168 230 5541-40080 Retirement 1,787 1,980 1,949 2,100 5541-40083 Worker's Comp. Exp. 213 690 623 680 ' 5541-40084 Short/Long Term Disability 10 102 110 5541-40085 Medicare 236 250 244 240 5541-40090 Cafeteria Benefits 2,625 2,650 2,639 2,730 ' Total Personnel 21,301 22,750 22,545 22,690 OPERATING EXPENDITURES 5541-42115 Advertising 1,071 2,000 1,748 2,000 ' 5541-42126 Utilities 43,595 66,830 52,010 72,010 5541-42210 Maint. of Grounds/Bldgs 13,775 10,000 5,521 10,000 Total Operating Exp. 58,441 78,830 59,279 84,010 PROFESSIONAL SERVICES 5541-44000 Professional Services Total Prof. Svcs. 3,409 16,200 13,700 16,200 3,409 16,200 13,700 16,200 CONTRACT SERVICES 5541-45000 Contract Services 24,600 25,830 28,289 31,000 5541-45519 CS-Weed/Pest Abatement 15,000 15,000 Total Contract Svcs. 24,600 40,830 28,289 46,000 CAPITAL OUTLAY 5541-46250 Misc Equipment 30,000 52,500 9915-49250 Capital Improvements 240,000 0 240,000 Total Capital Outlay 0 270,000 0 292,500 FUND BALANCE RESERVES ' 25500 Reserve - Future Capital Imp 409,062 116,609 415,015 81,772 Total Fund Balance Res. 409,062 116,609 415,015 81,772 ' TOTAL 516,813 545,219 538,828 543,172 217 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY03-04 TOTAL RESOURCE BUDGET $543,172 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 415,015 Estimated Based on Budget 415,015 Prop Tx -Sp Assessment (30300) Amount Budgeted: 122,157 122,157 Interest Revenue Amount Budgeted: 6,000 Based on Experience & Lower Cash Bals 6,000 TOTAL EXPENDITURE BUDGET $543,172 PERSONNEL SERVICES Amount Budgeted: 22,690 CS Director 0.010 Supt - Pk & Maint 0.167 Pks & Maint Supervisor 0.083 Maint Wkr II 0.025 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 2,000 Annual Updates and Public Hearing Notices 2,000 Utilities (42126) Amount Budgeted: 72,010 Water (02/03) 64,483 Edison (02-03) 2,347 New Area Along Brea Canyon Cut-off : Water 5,000 Edison 180 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 10,000 As -needed Maintenance 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 16,200 Assessment Engineer 6,000 Utility Consultant 10,200 218 i i 11 7 11 CONTRACT SERVICES Contract Services (45000) Contract Maintenance CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY03-04 Page 2 Amount Budgeted: 25,830 31,000 New Maint. Contractor (Est. +20%) 5,170 CS-Weed/Pest Abatement (45519) Amount Budgeted: 15,000 L.A. County Ag 15,000 CAPITAL EXPENDITURES Misc Equipment (46250) Amount Budgeted: 52,500 15 Replacement Irrigation Controllers/Controller Boxes 52,500 $3,500 Capital Improvements (46410) Amount Budgeted: 240,000 Slope Imp -BC Cutoff-Fallowfield/WCL 240,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 81,772 81,772 219 � CAPITAL PROJECTS 1 � FUNDS i 11 1 221 N N N Project # Project Description Street Improvement Projects 18603` Grand Ave Beautification/Betterment-SR-57 01403" Slurry Seal -Area 5 01404 Slurry Seal - Area 1 Total - Street Improvement Projects Traffic Management /Safety Projects 14699' Brea Cyn Cutoff @ SB 57 On/Off Ramp 18703" LT - Pathfinder/BCR/Fern Hollow 18803" LT - Pathfinder/Evergreen Spgs 18903" LT - BCR/Lycoming 19003" LT - Gldn Spgs/Ballena 19503" Pathfinder/DB High School TS 19804 Pathfinder @ Peaceful Hills TS Total - Traffic Projects Total Road/Traffic Imp - FY03-04 " Denotes Carry Over Projects " (June 03 Award or C.O.) CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 03-04 (1) MTA Call/Federal Total Cost Gen Fd Gas Tax AB2928 Prop C Funds (2) TEA -21 Developer 2,150,000 430,000 1,020,000 700,000 450,000 400,000 50,000 580,000 512,320 67,680 3,180,000 1,342,320 67,680 50,000 0 1,020,000 700,000 0 130,000 130,000 156,494 156,494 156,494 156,494 130,000 130,000 130,000 130,000 165,000 165,000 165,000 165,000 1,032,988 0 0 0 902,988 0 0 130,000 4,212,988 1,342,320 67,680 50,000 902,988 1,020,000 700,000 130,000 (1) Submitted Federal Grant Application for this Reimbursable Program (2) Federal Reimbursable STP -L Funds Project# Project Description Total Cost General Fd CDBG Prop 12 Library Fd Fund HUD Buildings 13899' Community/Senior Center 879,000 879,000 13804 Community/Senior Center - Furniture/Fixtures/Eq 354,200 354,200 TOTAL 1,233,200 354,200 0 0 0 879,000 0 0 r r r r rr� �r �r r� rr rr rr rr r� �r r� �r r■r r rr TEA 21 Funds 18402 CITY OF DIAMOND BAR 96,000 57,600 38,400 19203 Slope Impr-Brea Cyn Cutoff-FallowndANCL 240,000 CAPITAL IMPROVEMENT PROJECT LIST 19303 City Entry - SE Cnr DBB @ Temple Ave 128,000 128,000 FY 03-04 Landscape Impr-DBB blwn Mplhll & Mt Laurel 128,140 128,140 18102 Landscape Impr-Pathfinder @ Evergreen Spgs 55,120 55,120 18202 Park Dev Project # Project Description Total Cost General Fd CDBG Prop 12 Prop 40 Fund Donations Land & Wtr Grit Parks and Rec Improvements Golden Springs Sidewalk Installation Project- ADA Grand 114,000 114,000 N tv 19403 15700` Sycamore Canyon Pk - ADA Retrofit 262,415 50,000 162,415 50,000 19103 Starshine ADA - Retrofit - Design 20,000 20,000 18502' Sycamore Cyn - Trail & Trail Head Improvement 284,400 90,497 75,000 118,903 19603 Summitridge Pk Restrooms, Tot Lot & Drkng Ftn 326,400 286,000 40,400 TOTAL 893,215 50,000 182,415 140,497 286,000 40,400 75,000 118,903 Project # Project Description Total Cost General Fd CDBG Prop 12 LLAD 38 LLAD 41 Miscellaneous Improvements 1,020,000 TEA 21 Funds 18402 Parkway/Median Grand Ave. 96,000 57,600 38,400 19203 Slope Impr-Brea Cyn Cutoff-FallowndANCL 240,000 240,000 19303 City Entry - SE Cnr DBB @ Temple Ave 128,000 128,000 18302 Landscape Impr-DBB blwn Mplhll & Mt Laurel 128,140 128,140 18102 Landscape Impr-Pathfinder @ Evergreen Spgs 55,120 55,120 18202 Landscape Impr-BCR @ Gerndai 34,460 34,460 18202 Landscape Impr-Gldn Spgs @ Adel 28,290 28,290 17202 Golden Springs Sidewalk Installation Project- ADA Grand 114,000 114,000 N tv 19403 Sycamore Cyn Slope Repair Landscape 20,000 20,000 U) TOTAL 844,010 77,600 114,000 0 412,410 240,000 0 0 FY 03-04 CIP Projects Grand Total $7,183,413 Funding Source Totals CIP Project Type Totals General Fund 1,824,120 Street Improvements 3,180,000 Gas Tax Fund 67,680 Traffic Control Improvements 1,032,988 AB2928 - Traffic Congestion Relief 50,000 Prop C - Transit Fund 902,988 MTA Call for Projects 1,020,000 TEA 21 Funds 700,000 Developer Fees 130,000 CDBG Fund 296,415 Prop 12 - Park Grant 140,497 Prop 40 - Park Grant Fund 286,000 LLAD #38 412,410 LLAD #41 240,000 Donations 75,000 Park & Fac Dev Fund 919,400 Land & Water Grant 118,903 $7,183,413 Buildings 1,233,200 Park and Rec. Improvements 893,215 Miscellaneous Improvements 844,010 $7,183,413 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2003-2004 GRAND AVE CONSTRUCTION FUND FUND DESCRIPTION: FUND TYPE:: Capital:Pro�ecf: FiJNCTION` Str trnprovement FUND # 225 During FY 89-90 , the City entered into an agreement with the County of San Bernardino to settle its Grand Ave. litigation. This agreement states that the County would provide the City with funds for improvements which are relevant to the Grand Ave. opening. The agreement states that these funds were to be held in a special fund and expenditures for improvments were to be made from this fund. This fund was established to record these activities. FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 139,131 131,900 131,900 22,769 TOTAL 139,131 131,900 131,900 22,769 TRANSFERS - OUT 49250 Transfer - out CIP Fund 109,131 20,321 0 0 109,131 20,321 0 FUND BALANCE RESERVES 25500 Fund Balance Reserve 139,131 22,769 111,579 22,769 139,131 22,769 111,579 22,769 TOTAL 139,131 131,900 131,900 22,769 224 CITY OF DIAMOND BAR GRAND AVE CONST (225) BUDGET DISCUSSION FY03-04 TOTAL RESOURCE BUDGET $22,769 ESTIMATED RESOURCES Fund Balance Reserve Amount Budgeted: 22,769 Projected Based on Budget 22,769 TOTAL EXPENDITURE BUDGET $22,769 TRANSFERS -OUT Transfer Out-CIP Fund (49250) Amount Budgeted: 0 Grand Av - TS @ Com/Sr Ctr FUND BALANCE RESERVES Amount Budgeted: 22,769 22,769 I ' 225 ............................................ CITY OF DIAMOND BAR FuN.DJYPE:: Caoitai:Pre.ieat ::: : SPECIAL FUNDS BUDGET FUNCTLON. Capital Pra}eet: FY 2003-2004 FUND # 250 CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: This fund was created to account fot the City capital improvement projects which are not required to be accounted in independent funds. The revenues in this fund will generally come from transfer -in from other funds and have been indentified for specific capital projects. ESTIMATED RESOURCES 25500 CIP Reserve PERSONNEL SERVICES 5510-40010 Salaries 5510-40080 Retirement 5510-40085 Medicare Total Personnel CAPITAL OUTLAY 5510-46411 Street Improvements 5510-46412 Traffic Mgt Improvements 5310-46415 Park & Rec Improvements 5510-46416 Landscape & Irrigation Imp 5215-46420 Municipal Buildings 5215-46420 Misc. Capital Improvements Total Capital Outlay FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted (65,768) 130,000 176,272 268,317 65000 1,020,000 700,000 511,500 - 120,000 140,497 118.903 240,000 MTA - Call for Projects - TEA 21 Revenue 31900 Proceeds - Sale of Prop A - Prop 12 Revenue 31815 Park Grants 584,010 Federal Grants 80,000 Prop 40 Revenue 36660 Donations 39001 Transfer in - General Fd 39010 Transfer in - Library Fund 39111 Transfer in - Gax Tax 39112 Transfer in - Prop A Transit 39113 Transfer in - Prop C Transit 39114 Transfer in - ISTEA 39118 Transfer in - Air Quality 39119 Transfer in - SB 821 39124 Transfer in - Park Developmt 39125 Transfer in - CDBG 39117 Transfer in - AB 2928 39138 Transfer in - District 38 39141 Transfer in - District 41 39225 Transfer in - Grand Ave Fd Transfer in - PFC TOTAL PERSONNEL SERVICES 5510-40010 Salaries 5510-40080 Retirement 5510-40085 Medicare Total Personnel CAPITAL OUTLAY 5510-46411 Street Improvements 5510-46412 Traffic Mgt Improvements 5310-46415 Park & Rec Improvements 5510-46416 Landscape & Irrigation Imp 5215-46420 Municipal Buildings 5215-46420 Misc. Capital Improvements Total Capital Outlay FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted (65,768) 130,000 176,272 268,317 65000 1,020,000 700,000 511,500 - 120,000 140,497 118.903 240,000 240,000 - 235,860 286,000 - 570 75,000 126,848 1,590,198 584,010 1,824,120 80,000 - 268,668 2,075,251 - 161,442 67,680 82,141 1,368,857 592,416 902,988 44,979 235,860 919,400 12,653 944,797 679,754 296,415 46 327,599 268,668 50,000 6 412,410 32,318 412,410 66,049 240,000 19,454 240,000 219,849 109,131 20,321 - 11,503,667 5,550,573 730,010 3,023,470 17,131,659 8,325,798 7,321,730 41 4 1 46 0 0 0 2,314,810 2,184,880 787,929 3,180,000 66,049 1,511,608 572,573 1,032,988 219,849 488,077 130,161 893,215 8,236,667 57,385 730,010 13,306,033 6,509,433 1,233,200 240,000 114,000 2,600,708 25,967,265 8,057,481 7,183;413 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 422,716 130,000 268,317 138,317 Total Fund Balance Res. 422,716 130,000 268,317 138,317 TOTAL 3,023,470 26,097,265 8,325,798 7,321,730 226 i i CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY03-04 TOTAL RESOURCE BUDGET $7,321,730 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 268,317 Developer Fees - Collected in PY 130,000 (Traffic Management/Sfty Projects) Com/Sr Ctr Res - from Prop A Sale 138,317 Intergovt Revenue - Other Cities (31900) 0 MTA - Call for Projects Revenue Amount Budgeted: 1,020,000 1,020,000 TEA 21 Revenue Amount Budgeted: 700,000 700,000 Prop 12 Revenue Amount Budgeted: 140,497 Parks Grant 140,497 Park Grants (31815) Amount Budgeted: 118,903 Land and Water Grant 118,903 Federal Grants (31835) Amount Budgeted: 0 Prop 40 Revenue Amount Budgeted: 286,000 Park Grants 286,000 Donations (36660) 75,000 Park & Rec Improvements 75,000 Transfers In - General Fund (39001) Amount Budgeted: 1,824,120 Street Improvements 1,342,320 Buildings 354,200 Park & Rec Improvements 50,000 Landscape Improvements 77,600 Transfers In - Gas Tax (39111) Amount Budgeted: 67,680 Street Improvement Projects 67,680 Transfers In - Prop C (39113) Amount Budgeted: 902,988 Street Improvement Projects 902,988 Transfers In - Park Dev Fund (39124) Amount Budgeted: 919,400 Park & Rec Improvements 919,400 Transfers In - CDBG (39125) Amount Budgeted: 296,415 Park & Rec Improvements 182,415 227 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY03-04 TOTAL RESOURCE BUDGET $7,321,730 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 268,317 Developer Fees - Collected in PY 130,000 (Traffic Management/Sfty Projects) Com/Sr Ctr Res - from Prop A Sale 138,317 Intergovt Revenue - Other Cities (31900) 0 MTA - Call for Projects Revenue Amount Budgeted: 1,020,000 1,020,000 TEA 21 Revenue Amount Budgeted: 700,000 700,000 Prop 12 Revenue Amount Budgeted: 140,497 Parks Grant 140,497 Park Grants (31815) Amount Budgeted: 118,903 Land and Water Grant 118,903 Federal Grants (31835) Amount Budgeted: 0 Prop 40 Revenue Amount Budgeted: 286,000 Park Grants 286,000 Donations (36660) 75,000 Park & Rec Improvements 75,000 Transfers In - General Fund (39001) Amount Budgeted: 1,824,120 Street Improvements 1,342,320 Buildings 354,200 Park & Rec Improvements 50,000 Landscape Improvements 77,600 Transfers In - Gas Tax (39111) Amount Budgeted: 67,680 Street Improvement Projects 67,680 Transfers In - Prop C (39113) Amount Budgeted: 902,988 Street Improvement Projects 902,988 Transfers In - Park Dev Fund (39124) Amount Budgeted: 919,400 Park & Rec Improvements 919,400 Transfers In - CDBG (39125) Amount Budgeted: 296,415 Park & Rec Improvements 182,415 Misc Improvements 114,000 228 J i t t t J CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY03-04 TOTAL EXPENDITURE BUDGET $7,321,730 CAPITAL OUTLAY Street Improvements (5510-46411) Amount Budgeted: 3,180,000 Prospectors Rd - Sunset Xng to Gldn Spgs Grand Ave-Beautification/Betterment-SR57 2,150,000 N Walnut dr - WCL to Lemon Slurry Seal - Area 5 450,000 Slurry Seal - Area 1 580,000 Washington St - Cul -de -Sac Traffic Mgt Improvements (5510-46412) Page 2 Brea Cyn Cutoff @ SB 57 On/Off Ramp Transfers In - AB 2928 (39117) Amount Budgeted: 50,000 Street Improvement Projects 156,494 50,000 Transfers In - LLAD 38 (39138) Amount Budgeted: 412,410 Miscellaneous Improvements 165,000 412,410 Transfers In - LLAD 41 (39141) Amount Budgeted: 240,000 Miscellaneous Improvements 240,000 Transfers In - Grand Ave (39225) Amount Budgeted: 0 Traffic Management/Sfty Projects TOTAL EXPENDITURE BUDGET $7,321,730 CAPITAL OUTLAY Street Improvements (5510-46411) Amount Budgeted: 3,180,000 Prospectors Rd - Sunset Xng to Gldn Spgs Grand Ave-Beautification/Betterment-SR57 2,150,000 N Walnut dr - WCL to Lemon Slurry Seal - Area 5 450,000 Slurry Seal - Area 1 580,000 Washington St - Cul -de -Sac Traffic Mgt Improvements (5510-46412) Amount Budgeted: 1,032,988 Brea Cyn Cutoff @ SB 57 On/Off Ramp 130,000 LT - Pathfinder/BCR/Fern Hollow 156,494 LT - Pathfinder/Evergreen Springs 156,494 LT - BCR/Lycoming 130,000 LT - Gldn Spgs/Ballena 130,000 Pathfinder/DB High School - TS 165,000 Pathfinder @ Peaceful Hills - TS 165,000 Buildings 1,233,200 Community/Senior Center 879,000 Community/Senior Center - Furniture/Fixtures/Equip 354,200 Park & Rec Improvements (5310-46415) Amount Budgeted: 893,215 Sycamore Canyon Pk - ADA Retrofit 262,415 Starshine ADA Retrofit - Design 20,000 Sycamore Canyon - Trail & Trail Head Improvement 284,400 Summitridge Pk-Restrooms, Tot Lot & Drking Ftn 326,400 Landscape & Irrigation Imp (5510-46416) Amount Budgeted: 730,010 Prkwy/Median Imprvmts-Grand Ave 96,000 Slope Impr-Brea Cyn Cutoff-Fallowfld/WCL 240,000 City Entry - SE Cnr DBB @ Temple Ave 128,000 229 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY03-04 3 Landscape Impr - DBB btwn Mplhill & Mt Laurel Landscape Impr - Pathfinder @ Evergreen Spgs Landscape Impr - BCR @ Gerndal Landscape Impr - Gldn Spgs @ Adel Sycamore Cyn - Slope Repair Landscape 128,140 55,120 34,460 28,290 20,000 Misc Improvements Amount Budgeted: 114,000 Gldn Springs Sidewalk Installation - ADA 114,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 138,317 230 L i i � INTERNAL SERVICE 1 � FUNDS t i 1 231 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2003-2004 SELF INSURANCE FUND FUND DESCRIPTION: ............ ...... ...... ..... .............. FUIVQ TYRE Internal Svc : { FUNCTION SIf lnsuraride FUND:# 51Q This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 1,313,569 1,293,919 1,293,919 1,409,730 36100 Interest Revenue 34,263 50,000 24,093 40,000 39001 Transfer in - General Fund 154,409 165,000 162,064 165,000 TOTAL 1,502,241 1,508,919 1,480,076 1,614,730 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 277,359 165,000 162,064 165,000 4081-47210 Insurance Deposits (69,037) 10,000 (91,718) 10,000 Total Other Exp. 208,322 175,000 70,346 175,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,293,919 1,333,919 1,409,730 1,439,730 Total Fund Balance Res. 1,293,919 1,333,919 1,409,730 1,439,730 TOTAL 1,502,241 1,508,919 1,480,076 1,614,730 232 CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FY03-04 TOTAL RESOURCE BUDGET $1,614,730 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,409,730 Estimated Based on Budget 1,409,730 Interest Revenue (36100) Amount Budgeted: 40,000 Based on lower returns 40,000 Transfer In - General Fund (39001) Amount Budgeted: 165,000 165,000 TOTAL EXPENDITURE BUDGET $1,614,730 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 165,000 165,000 Insurance Deposits (47210) Amount Budgeted: 10,000 10,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,439,730 1,439,730 233 ...__._... CITY OF DIAMOND BAR FUND TYPE thterrial Svc SPECIAL FUNDS BUDGET FUNCTION>: Equip::Replace.rnt FY 2003-2004 FUND # 52{3 VEHICLE EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION: This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. TOTAL 235,504 257,475 252,365 221,034 234 FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 152,424 224,475 224,475 213,034 36100 Investment Revenue 3,080 8,000 3,559 8,000 39001 Transfer in - General Fund 80,000 39111 Transfer in - Gas Tax 25,000 24,331 - TOTAL 235,504 257,475 252,365 221,034 OPERATING EXPENSE 4090-42215 Depreciation Expense 11,029 15,000 15,000 15,000 11,029 15,000 15,000 15,000 CAPITAL OUTLAY 4090-46100 Auto Equipment 25,000 24,331 0 0 25,000 24,331 0 FUND BALANCE RESERVE 25500 Fund Balance Reserve 224,475 217,475 213,034 206,034 Total Fund Balance Res. 224,475 217,475 213,034 206,034 TOTAL 235,504 257,475 252,365 221,034 234 i i 'J CITY OF DIAMOND BAR VEHICLE EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY03-04 TOTAL RESOURCE BUDGET $221,034 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 213,034 Estimated. Based on Budget 213,034 Interest Revenue (36100) Amount Budgeted: 8,000 Based on History 8,000 Transfer In - Gas Tax (39111) Amount Budgeted: 0 TOTAL EXPENDITURE BUDGET $221,034 OPERATING EXPENDITURES Depreciation Expense (4090-42215) Amount Budgeted: 15,000 15,000 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 206,034 206,034 235 ................ ................... ......... ............................................... CITY OF DIAMOND BAR FU.NE1 TYPE: ' internal Svc SPECIAL FUNDS BUDGET FUNCTION: Ega+p:Replacemt FY 2003-2004 1=ur 53a COMPUTER EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION: This fund was established this fiscal year to assist the City in funding and anticipating various computer related equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. FY 2001-02 FY2002-03 FY2002-03 FY 2003-04 Actuals Adjusted Budget Actuals Adopted ESTIMATED RESOURCES 36100 Investment Revenue - 39001 Transfer in - General Fund 23,536 7,000 7,000 - 25500 Fund Balance Reserve 11,101 11,101 9,189 TOTAL 23,536 18,101 18,101 9,189 OPERATING EXPENDITURES 4090-42205 Computer Equip-Maint 5,964 7,000 4,644 0 4090-42215 Depreciation - Expense 2,406 4,268 8,370 7,000 8,912 0 CAPITAL OUTLAY 46230 Computer Equip -Hardware 693 0 46235 Computer Equip -Software 3,372 0 Total Fund Balance Res. 4,065 0 0 0 FUND BALANCE RESERVE 25500 Fund Balance Reserve 11,101 11,101 9,189 9,189 Total Fund Balance Res. 11,101 11,101 9,189 9,189 TOTAL 23,536 18,101 18,101 9,189 236 ' CITY OF DIAMOND BAR COMPUTER EQUIPMENT REPLACEMENT FUND ' BUDGET DISCUSSION FY03-04 237 TOTAL RESOURCE BUDGET $18,378 ' ESTIMATED RESOURCES Interest Revenue (36100) Amount Budgeted: 0 ' Based on History Transfer In - General Fund (39001) Amount Budgeted: 9,189 ' Fund Balance Reserves Amount Budgeted: 9,189 9,189 ' TOTAL EXPENDITURE BUDGET $9,189 OPERATING EXPENDITURES ' Computer Equipment Maint (42205) Amount Budgeted: 0 Printer Maintenance Contract ' CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 0 Computer Equip -Software (46235) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 9,189 9,189 237 i I DIAMOND BAR I PUBLIC FINANCING AUTHORITY 11 1 239 i i I i Cost of Issuance Fund Resources Balance Brought Forward Interest Revenue Total Resources Available Appropriations Banking Fees Interest Expense Transfer to CIP Fund - Com/sr Center Total Appropriations FY 2003-04 Adopted 6,983,147 87,200 $7,070,347 2,600 618,975 6,448,772 $7,070,347 ' 241 Diamond Bar Public Financing Authority FY2003-2004 Budget Recap of Fiscal Year 2002-2003: ' Bond Issue $13,755,000 Bond Discount (Underwriter) (137,550) Net Proceeds $13,617,450 FY02-03 FY02-03 Balance Bond Proceeds Revenues Expenditures Available Cost of Issuance Account $449,384 $217 $415,988 $33,613 Lease Payment Account 698,066 3,391 87,314 614,143 Construction Fund 12,470,000 $13,617,450 55,304 6,189,913 6,335,391 $58,912 $6,693,215 $6,983,147 Expenditures from the Construction Fund include: Bond Rate Cap Purchase $665,000 Construction Req #1 - Prior to FY03 Exp. 900,509 (Planning & Design) ' Construction Req #1 - FY03 Expenditures 993,911 Construction Req #2 - Prior to FY03 Exp.-Adj (57,770) Construction Req #2 - FY03 Expenditures 1,258,922 Construction Req #3 - FY03 Expenditures 2,429,067 ' Banking Fees 273 $6,189,913 i i I i Cost of Issuance Fund Resources Balance Brought Forward Interest Revenue Total Resources Available Appropriations Banking Fees Interest Expense Transfer to CIP Fund - Com/sr Center Total Appropriations FY 2003-04 Adopted 6,983,147 87,200 $7,070,347 2,600 618,975 6,448,772 $7,070,347 ' 241 I APPROPRIATIONS �11 i LIMIT 1 243 RESOLUTION NO. 2003 - 41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2003-2004 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE WHEREAS, Article XIII B of the Constitution of the State of California (enacted with the passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990), provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the non-residential assessed valuation or the percentage change in the California Per Capita Income and population except as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting. Prior to such meeting, documentation used in the determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit. It also requires a recorded voice vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the City of Diamond Bar wishes to establish the appropriation, imit for fiscal year 2003-2004 for the City of Diamond Bar. 244 2003-41 i i NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar, California, as follows: Section 1,. That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Diamond Bar for fiscal year 2003- 2004 was available to the public in City offices of said City at least fifteen days prior to this date. Section 2. That the County of Los Angeles LAFCO, established the appropriations limit for the newly incorporated City. Section 3. That the factor selected is the percentage change in total assessed valuation for the city, due to non-residential construction. Section 4. That the Appropriations Limit for the City of Diamond Bar as established in accordance with Section 7902(a) and Section 7902.6 of the California Government Code is $24,723,466. Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to the passage and adoption of this Resolution No. 2003-41 PASSED, APPROVED AND ADOPTED this 17th day of June , 2003. Carol Herrera, Mayor 2003-41 245 i 1 1 1 I, Linda C. Lowry, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, and approved and adopted at a regular meeting of the City Council of the 1 City of Diamond Bar held on the 17 th day of June , 2003, by the following vote: 1 AYES: COUNCIL MEMBERS: Chang, O'Connor, zirbes, 1 MPT/Huff, M/Herrera NOES: COUNCIL MEMBERS: None 1 ABSENT: COUNCIL MEMBERS: None 1 ABSTAINED: COUNCIL MEMBERS: None 1 ATTEST: 4dLa��C—Lowry, City Clerk 1 City of Diamond Bar 1 1 1 1 1 1 - 1 1 2003-41 247 CITY OF DIAMOND BAR ANNUAL APPROPRIATIONS LIMIT EXHIBIT "A" 2003-2004 1989-90 Base Year 9,882,416 1990-91 Adjusted Base 10,785,669 1991-92 Adjusted Base 11,585,192 1992-93 Adjusted Base 11,762,247 1993-94 Adjusted Base 12,275,495 1994-95 Adjusted Base 13,169,824 1995-96 Adjusted Base 14,005,207 1996-97 Adjusted Base 14,729,615 1997-98 Adjusted Base 15,608,665 1998-99 Adjusted Base 16,482,389 1999-00 Adjusted Base 17,561,562 2000-01 Adjusted Base 18,772,045 2001-02 Adjusted Base 20,576,003 2002-03 Adjusted Base 22,364,058 2003-04 Adjusted Base 24,723,466 CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2003-2004 % Change Non Residential new construction Nonresidential converted to a Ratio 2002-2003 Appropriations Limit 2003-2004 Appropriations Limit 10.55% 1.1055 $22,364,058 $24,723,466 248 CITY OF DIAMOND BAR ' APPROPRIATIONS LIMIT WORK SHEET 2003-2004 ' California Per Capita Income 2.31% % Change over Prior Year ' Population Change 1.59% ' % Change over Prior Year (City) Per Capita converted to a Ratio 1.0231 ' Population to Ratio 1.0159 converted a Calculation of Growth Factor 1.0394 ' 2002-2003 Appropriations Limit $22,364,058 2003-2004 Appropriations Limit $23,244,470 ' California Per Capita Income 2.31% % Change over Prior Year ' Population Change 1.66% % Change over Prior Year (County) ' Per Capita converted to a Ratio 1.0231 ' Population converted to a Ratio 1.0166 _ Calculation of Growth Factor 1.0401 2002-2003 Appropriations Limit $22,364,058 2003-2004 Appropriations Limit $23,260,487 249 � GLOSSARY 1 251 GLOSSARY Activi - The smallest unit of budgetary accountability and control which encompasses a specific unit of work or service responsibility. A sub -unit of a Function budget. Adoption - Formal action of the City Council, which sets the spending, limits for the fiscal year. Allocate - To divide a lump -sum appropriation, which is designated for expenditure by specific organization units and/or for specific purposes, activities, or objects. Annual Budget - A budget applicable to a single fiscal year. Appropriation - An authorization made by the council which permits the City to incur obligations and to make expenditures of resources. Appropriations Limit - Article XIIIB, of the California Constitution, was amended by Proposition 4, "The Gann Initiative" in 1979. This Article limits growth in government spending to changes in population and inflation. The limit for the prior year is multiplied by a ratio, which is created by multiplying the percentage change in the per capita income with the percentage change in population. Assessed Valuation - A dollar value placed upon real estate or other property, by Los Angeles County, as a basis for levying property taxes. Audit - Prepared by an independent Certified Public Accountant (CPA), the primary objective of an audit is to determine if the City's Financial Statements present fairly the City's financial position and results of operations in conformity with generally accepted accounting principles. In conjunction with their performance of an audit, it is customary for an independent auditor to issue a Management Letter stating the adequacy of the City's internal controls as well as recommending improvements to the City's financial management practices. Budget - A financial plan for a specified period of time that matches planned revenues and expenditures to municipal services. Budget Calendar - A schedule of key dates which the City follows in the preparation, adoption, and administration of the budget. Budget Message - Included in the opening section of the budget, the Budget Message provides the Council and the public with a general summary of the most important aspects of the budget, changes from the previous fiscal years, and the views and recommendations of the City Manager. CJPIA - California Joint Powers Insurance Authority Capital Improvement Program (CIP) - A program to provide for the maintenance or replacement of existing public facilities and assets and for the construction or acquisition of new ones. Contingency - An appropriation of funds to cover unforeseen events that occur during the fiscal year, such as flood emergencies, Federal Mandates, shortfalls in revenue, and similar eventualities. 252 Contractual Services - Services rendered to City activities by private firms, individuals or other governmental agencies. Examples of these services include traffic engineering, law enforcement, and city attorney services. ' Department - A major organizational unit of the City which has been assigned overall management responsibility for an operation or a group of related operations within a functional area. 'Designated Fund Balance - A portion of unreserved fund balance designated by City policy for a specific future use. 1 Encumbrance - The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. ' Fees for Services - Charges paid to the City by users of a service to help support the costs of providing that service. ' Fiscal Year - The beginning and ending period for recording financial transactions. The City has ' specified July 1 to June 30 as its fiscal year. Fixed Assets - Assets of long-term nature such as land, buildings, machinery, furniture, and other ' equipment. The City has defined such assets as those with an expected life in excess of one year and an acquisition cost in excess of $300. ' Franchise Fee - A franchise fee is charged for the privilege of using public rights-of-way and property within the City for public or private purposes. The City currently assesses franchise fees on cable television, bus stop shelters and utilities. ' Fund - A self -balancing accounting entity that records all financial transactions for specific activities or government functions. The generic fund types used by the City are: General, Special Revenue, Capital Project, and Insurance Funds. Fund Balance - The excess of current assets over current liabilities, and represents the cumulative effect of revenues and other financing sources over expenditures and other financing uses. General Fund - The primary operating fund of the City, all revenues that are not allocated by law or ' contractual agreement to a specific fund are accounted for in the General Fund. With the exception of subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any legitimate governmental purpose. ' Goal - A statement of broad direction, purpose, or intent. ' Grant — Contributions of cash or other assets from another governmental entity to be used or expended for a specific purpose, activity or facility. An example is the Local Law Enforcement Block Grant given ' by the Federal Government. Infrastructure - The physical assets of the City, i.e., streets, water, sewer, public buildings, and parks, ' and the support structures within a development. 1 253 Investment Revenue - Revenue received as interest from the investment of funds not immediately required to meet cash disbursement obligations. Key Objective - A statement of specific direction, purpose, or intent based on the needs of the community and the goals established for a specific program. Line -Item Budget - A budget that lists detailed expenditure categories (salary, materials, telephone service, travel, etc.) separately, along with the amount budgeted for each specified category. The City uses a program rather that line -item budget, although detail line -item accounts are maintained and recorded for financial reporting and control purposes. Municipal - In its broadest sense, an adjective which denotes the state and all subordinate units of government. In a more restricted sense, an adjective, which denotes a city or village as, opposed to other local government. Objects of Expenditure - The individual expenditure accounts used to record each type of expenditure City operations incur. For budgeting purposes, objects of expenditure are categorized into groups of similar types of expenditures called major objects of expenditure. The principle objects of expenditure used in the budget are: Personal Services: Salaries and benefits paid to City employees. Includes items such as special duty salaries and retirement. Supplies: Amounts paid for items that are consumed or deteriorated through use or those that lose their identity through fabrication or incorporation into different or more complex units or substances. Operating Expenditures: Office supplies, materials and other items used in the normal operations of the City departments. Includes items such as books, maintenance materials and contractual services. Professional Services: Services supporting the government. These professionals include physicians, lawyers, architects, auditors, therapists, systems analysts, planners, etc. Capital Outlay: Expenditures which qualify as capital costs according to accounting standards. This includes furniture, fixtures, machinery, equipment and other relatively minor fixed assets. Operating Budget - The portion of the budget that pertains to daily operations providing basic governmental services. The program budgets in the financial plan form the operating budget. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within the City boundaries unless it is in conflict with any higher form of law, such as a State statute or constitutional provision. Policy - A direction that must be followed to advance toward a goal. The direction can be a course of actin or a guiding principle. 254 Property Tax - A statutory limited tax levy, which may be imposed for any purpose. Program - A grouping of activities organized to accomplish basic goals and objectives. ' Program Budget - A budget that focuses upon the goals and objective of an agency or jurisdiction rather than upon its organizational budget units or object classes of expenditure. ' Reserve - An account used to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. ' Resolution - A special order of the City Council which requires less legal formality than an ordinance in terms of public notice and the number of public readings prior to approval. ' Revenue - Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and ' interest income. Risk Management - An organized attempt to protect an organization's assets against accidental loss in the most cost-effective manner. Sales Tax - A tax on the purchase of goods and services. Special Assessment - A compulsory levy made against certain properties to defray part or all of the cost ' of a specific improvement or service deemed to primarily benefit those parties. St)ecial Revenue Funds - Funds used to account for the proceeds from specific revenue sources (other than trusts or major capital projects) that are legally restricted to expenditures for specific purposes. Subventions - Revenues collected by the State (or other level of government) which are allocated to the City on a formula basis. The major subventions received by the City from the State of California include motor vehicle in -lieu, cigarette taxes and gasoline taxes. ' Transfer - Moneys appropriated from one fund to another, in order to reimburse the fund for expenses, or to finance the operation of the other Fund. ' Trust and Agency Funds - Also known as Fiduciary Fund Types, these funds are used to account for assets held by the City in a trustee capacity or as an agent for private individuals, organizations or other governmental agencies. ' User Fees - The payment of a fee for direct receipt of a service by the party benefiting from the service. I Working Capital - Difference between current assets and current liabilities. ' 255