Loading...
HomeMy WebLinkAbout05/25/2017 PRC Agenda - Regular MeetingCITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, MAY 25; 2017 — 7:00 PM THE WINDMILL ROOM at Diamond Bar City Hall —1St Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 9999 Will 11MCGX*1NQZINW IIIJULTi PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, HERNDON, HSIEH, VICE -CHAIR LIANG, AND CHAIRPERSON SULAKHE MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. MAY 25, 2017 CALENDAR OF EVENTS: 1 PAGE 2 PARKS & RECREATION COMMISSION Monday, May 29 — CITY OFFICES CLOSED — In observance of Memorial Day Tuesday, June 6 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Wednesday, June 7 — Senior Excursion — 9:OOam — 6:OOpm — Valley View Casino Level 1 — Departs DBC @ 9:OOam Wednesday, June 14 — Concerts in the Park/Movies Under the Stars — 6:30pm — 9:00pm — bumptown (Latin) Storks — Rated PG Tuesday, June 20 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Wednesday, June 21 — Concerts in the Park/Movies Under the Stars — 6:30pm — 9:00pm — The Answer (Classic Rock) — The Secret Life of Pets — Rated PG Thursday, June 22 — Parks and Recreation Commission Meeting — 7:OOpm The Windmill Room, 15t Floor, 21810 Copley Drive, Diamond Bar Tuesday, June 27 — DB4Youth and DB4Youth "In Action" Meeting - 6:OOpm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Wednesday, June 28 — Concerts in the Park/Movies Under the Stars — 6:30pm — 9:00pm — The Ravelers (Rock N Roll) — Pete's Dragon (2016) — Rated PG CONSENT CALENDAR 1.1 Approval of Minutes for March 23, 2017 Regular Meeting 1.2 Approval of Minutes for April 27, 2017 Regular Meeting 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation 2.2 Maintenance Report — Anthony Jordan, Parks & Maintenance Superintendent 1. Power Point Presentation 2.3 CIP Projects — Ryan McLean, Assistant City Manager 1. Pantera Park Trail/Steep Canyon Connector 2. Longview Park South 3. Larkstone Park 2.4 List of pending Commission requests — Ryan McLean, Assistant City Manager MAY 25, 2017 PAGE 3 PARKS & RECREATION COMMISSION 3. OLD BUSINESS — None 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 MARCH 23. 2017 CALL TO ORDER: Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chair Sulahke led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Benny Liang, Vice Chair Manisha Sulakhe and Chair Dave Grundy Absent: Commissioners Lew Herndon and Kim Hsieh were excused. Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Andee Tarazon, Recreation Supervisor; and Debbie Gonzales, Administrative Coordinator. PRESENTATION OF 2017 YOUTH BASKETBALL SPORTSMANSHIP AWARDS — RS/Tarazon RECESS: Chair/Grundy recessed the meeting at 7:13 p.m. RECONVENE: Chair/Grundy reconvened the meeting at 7:22 p.m. A. SELECTION OF CHAIR AND VICE CHAIR FOR COMMISSION: C/Grundy nominated C/Sulakhe to serve as Chair of the Parks and Recreation Commission. C/Liang seconded the nomination. There were no other nominations offered. By unanimous voice vote, C/Sulakhe was elected Chair of the Parks and Recreation Commission with C/Herndon and C/Hsieh absent. ChairSulakhe thanked C/Grundy for setting a good example as Chairman of the Parks and Recreation Commission. Chair/Sulakhe nominated C/Liang to serve as Vice Chair of the Parks and Recreation Commission. C/Grundy seconded the nomination. There were no other nominations offered. By unanimous voice vote, C/Liang was elected Vice Chair of the Parks and Recreation Commission. MATTERS FROM THE AUDIENCE: None MARCH 23, 2017 PAGE 2 P&R COMMISSION CALENDAR OF EVENTS: As presented by ACM/McLean. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the January 26, 2017 Regular Meeting VC/Liang moved, C/Grundy seconded, to approve the January 26, 2017 Regular meeting minutes. Without objection, the motion was so ordered with C/Herndon and C/Hsieh being absent. 1.2 Approval of Minutes for the February 23, 2017 Regular Meeting C/Grundy moved, Chair/Sulakhe seconded, to approve the February 23, 2017 meeting minutes. Without objection, the motion was so ordered with VC/Liang abstaining and C/Herndon and C/Hsieh being absent. 2. INFORMATIONAL ITEMS: 2.1 RECREATION PROGRAM UPDATE — RS/Murphey 2.2 MAINTENANCE REPORT — PMS/Jordan 2.2.1 Power Point Presentation on Sycamore Canyon Park — PMS/Jordan. C/Grundy asked the cost of repairs at Sycamore Canyon Park. PMS/Jordan responded that the cost for the playground will be about $25,000 to remove the remaining woodchips, silt and removal and replacement of the filter fabric and several cubic yards of woodchips. For the slope repair off of Diamond Bar Boulevard, staff is not sure about the cost. A geotechnical consultant has been engaged to make a report and take samples of the slope in order to design a fix. The cost of the report to date is $16,000. ACM/McLean said that there has not been a cost determined for slope remediation which will depend on the results of the design. Staff is working with state and federal representatives to make sure the project is eligible for any return funds. Staff will track costs associated with the project and file those costs to see if the City can be reimbursed. C/Grundy said it was likely to be a fair amount and asked if any other projects would be bumped from the current project list as a result. ACM/McLean responded that it will depend on the amount and other funds may have to be appropriated. He believes it will be a very expensive fix because geotechnical repairs usually are quite expensive. While he hesitates to put a number on it he expects it to certainly be in the six figures. PMS/Jordan said that as a comparison, during the 2005 storm the City suffered a significant MARCH 23, 2017 PAGE 3 P&R COMMISSION sluff at the Diamond Bar Center. The repair at that time was close to $300,000 and the damage was in a much more accessible area compared to the Sycamore Canyon area. The surficial slope failure that occurred at the Diamond Bar Center involved only slope and landscape. At the Sycamore Canyon site there are a couple of staircases that were impacted. Therefore, he expects the Sycamore Canyon remediation to be substantially more than the repair that was done at the Diamond Bar Center. Chair/Sulakhe asked if the damaged stairway from Diamond Bar Boulevard down to the park had been reopened. PMS/Jordan responded that it had not be reopened. The stairs that lead from the trailhead down to the trail off of Diamond Bar Boulevard was not damaged but as one proceeds northwest the trail leads to very long and steep concrete steps which were damaged. The stairs were not damaged but the soil beneath the stairs was eroded out which is the issue. If one were to accidently fall off of those stairs, one might fall into deep chasms. For that reason, everything is fenced off. The only inconvenience for park visitors is that they cannot access the trails from Diamond Bar Boulevard; however, all of the trails are currently accessible from the Golden Springs side. 2.3 CIP PROJECTS—ACM/McLean 2.3.1 Pantera Park— This project continues to progress. All of the rough grading has been completed. There are timber stairs throughout that have been installed along with some retaining structures. The contractor is working on the grading on adjacent slopes and compacting the trailer. Absent more weather issues, the project should be completed in April. 2.3.2 Larkstone Park — (adjacent to South Pointe Middle School) - This project is being constructed by the developer of a single family home project under the Lennar Company. Grading operations are underway with permits issued and completion is anticipated for late 2017 barring unforeseen weather etc. delays. 2.3.3 Longview Park South — The contract for Longview Park South was approved at the March 21 City Council meeting. Construction will begin in the spring. 2.4 LIST OF PENDING COMMISSION REQUESTS —ACM/McLean Request for Breakdown and Analysis of the Events held at the Diamond Bar Center Annually — Staff has a draft report which is under review and will be presented to the Commission at its April or May meeting. Request for an Updated Trails Map (June 23, 2016) — Staff is reaching out to contractors at this point to begin the process and this will likely go out to MARCH 23, 2017 PAGE 4 P&R COMMISSION bid to get someone to design and engineer the map. 3. OLD BUSINESS: None 4. NEW BUSINES: None 5. ANNOUNCEMENTS: VC/Liang thanked staff for running a very successful youth basketball program. He walked Maple Hill Park two weeks ago and everything looks very green and good. C/Grundy thanked staff for all of their hard work keeping up the parks and programs. He thanked PMS/Jordan for the progress report on Sycamore Canyon Park and said he appreciated the efforts to restore the park to playable status. He remembers when the park was first opened after reconstruction. It was such a jewel and it was difficult to see all of the damage and is glad to know that the City will restore it back to its pristine condition. He looks forward to the City Birthday Party, particularly with all of the green hills and he hoped the rain would be done by then. Chair/Sulakhe thanked staff for a job well done. All of the programs seem to be going well and she is looking forward to the Easter Egg Hunt, the City Birthday Party, and the State of the City address. She thanked her colleagues for nominating and electing her to the Chair and hoped she would continue to do a good job. If there are any grievances she is more than happy to address them. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Sulakhe adjourned the meeting at 7:59 p.m. The foregoing minutes are hereby approved this day of 2017. Respectfully Submitted, RYAN MCLEAN, SECRETARY Attest: MANISHA SULAKHE, CHAIRWOMAN CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 APRIL 27, 2017 CALL TO ORDER: Chair/Sulakhe called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Hsieh led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Kim Hsieh, Vice Chair Benny Liang and Chair Manisha Sulakhe Absent: Commissioner Dave Grundy Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Alison Meyers, Recreation Coordinator and Debbie Gonzales, Administrative Coordinator. A. D134YOUTH — RECOGNITION OF OUTGOING/INCOMING BOARD MEMBERS — RC/Meyers C/Herndon thanked RC/Meyers for all she does to help the DB4Youth be so successful. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for March 23, 2017 regular meeting — continued to May 25, 2017. 2. INFORMATIONAL ITEMS: 2.1 RECREATION PROGRAM UPDATE — RS/Murphey 2.1.1 Power Point Presentation on DB4Youth — CS/Meyers 2.2 MAINTENANCE REPORT— PMS/Jordan 2.2.1 Power Point Presentation on Heritage Park — PMS/Jordan. 2.3 DBC Use Analysis — ACM/McLean APRIL 27, 2017 PAGE 2 P&R COMMISSION ACM/McLean presented the Diamond Bar Center Use Analysis for Fiscal Year 2015-16, the last full year of available data. Staff has been working on this analysis for a number of months going through all of the rental folders to determine the types of use, date, location, room, amount of time, classification of rental, etc. This analysis meets a City Council goal which was adopted during the Fiscal Year 2016-17 Goals and Objectives study and satisfies C/Hsieh's request for information related to volume and type of events held at the Center. There are no recommendations with this analysis. This report is simply a collection of the data for a report to the Council and Commission. This report will be used in the future to develop policy decisions which will be brought to the Commission for comment and to the Council for consideration and adoption. He thanked SA/Lopez for her many hours working with Diamond Bar Center staff to make this a reality. Staff found that over 10,000 hours of use was programmed during FY 2015-16. Usage was split into six categories shown in Table 1 at the bottom of Page 2 which consists of: Senior Clubs 40%, private events 20%, City Fee-based Contract Classes 18%, Senior No -fee, free contract classes 16%, Church in the Valley (Paid Rental) 5% and City organized events 1 %. There are four established senior groups that have free use of the Center. Three of the four groups made up a total of 35 percent while the fourth group made up 65 percent of use (total hours). He noted that one of the groups that used only 13 percent of the time actually had the highest use by square footage. One of the groups uses the Grandview Ballroom on a regular basis. The Grandview Ballroom is the largest space in the Center. Other groups may use smaller rooms for greater amounts of time. The vast majority (63 percent) of use is during the week with the remainder on weekends. It is noteworthy that free weekday use by senior clubs limits the City's ability to market the facility for paid corporate rentals that help subsidize free use. This presents a conundrum that there is very limited space to provide for corporate or non-profit rentals during the week because most of the time is pre -booked. C/Herndon said that the senior contract classes represents another 16 percent in addition to the 40 percent which means that seniors are basically using more than half of the available time. ACM/McLean responded that C/Herndon was correct. Contract classes are categorized differently than the senior clubs but in aggregate they are at about 56 percent overall. The private event section (Page 4) made up 20 percent of the total hours. Staff sub -categorized the private events as follows: Weddings and bridal related events 42 percent, private receptions (anniversaries, birthdays, baby showers, etc.) 17 percent, business and corporate rentals 16 percent, non -profits, community groups and schools 9 percent, proms and Quinceaneras 7 percent, other city events 4 percent, and senior social events 4 percent of the total percentage of private events. APRIL 27, 2017 PAGE 3 P&R 92 weddings were held in FY 2015-16 with 85 percent taking place on the weekend, which represents 60 percent of all weekend dates available at the Center. Page six details rooms utilized for weddings, with most events taking place in the full or 2/3rds of the Grandview Ballroom. There were fewer weddings in the smaller rooms. There were a total of only 247.5 hours of business rentals during the year, 78 percent of which took place during the week. Business rentals are divided into four different categories including meetings 43 percent, public seminars 37 percent, holiday parties 6 percent, and other 14 percent. C/Herndon asked if the City was turning away much business due to lack of availability during the week and ACM/McLean responded yes which means that the City is limited in its ability to market the facility. In short, the City does not put out much information about open business or corporate rental availability because the Center does not have the capacity - a matter for further discussion. C/Herndon said that if the City is turning away a lot of weekday business mainly because of the senior clubs, is it feasible that a less expensive type of facility could be made available for the senior groups. CVS, for example, has a huge warehouse space in their facility that is not being used and they have tried to rent the space out. He wondered if the City could approach CVS to see if that facility could be rented at a modest rate and relatively easily turned into a "senior center." ACM/McLean said that he did not have sufficient information about the facility to comment but that staff could look into alternative options for senior programming. There are some City -owned facilities that may be available depending on what policy decisions are made down the line. These facilities might include something like Heritage Park where there may be space to accommodate some of the uses. Page 7 breaks down in more detail the private receptions, anniversaries, baby showers, proms, etc. Most private receptions are held on the weekends (275 of the 336 hours). Staff chose to break down the proms and Quinceaneras due to the scale of those events. There were 10 proms and 8 Quinceaneras, all of which were held on weekends. The Center is also open to non -profits (32 events), local community groups and schools for different events. There were 17 (80 hours, 65 on the weekend) senior social events (paid reservations). Page 8 shows a breakdown between weekday and weekend use for private events. Most private events (nearly three-quarters) are booked on the weekends, mostly because of limited availability on weekdays. Page 9 shows the geography of those who patronize the Center which covers a wide swath of southern California from Santa Clarita to the north into Orange County eastward into Riverside County. The table shows that by far the most reservations are within Diamond Bar (91765 or 91789 zip codes). One item of note is that some of these rentals were made by a resident on behalf of the individuals that were actually holding the event. APRIL 27, 2017 PAGE 4 P&R COMMISSION For example a couple getting married who live in West Covina and their aunt lives in Diamond Bar might have the aunt come in to reserve the facility to get the "resident' rate. The Center has a policy that if a Diamond Bar resident is reserving the facility, they are paying for the facility and they get the refunds and monies are not routed to anyone else. There must be a single point person that is a Diamond Bar resident that submits payments and receives any reservation refunds/deposits. ACM/McLean reiterated that this study was done to provide insight into this facility/enterprise. This is one of the first such reports and staff plans to continue this analysis in order to make educated policy recommendations to the Commission and City Council. The Diamond Bar Center is one of the most valuable assets the City has and the programming decisions and policy decisions that the City makes should be based on a review of the use. The City Council recently adopted a Strategic Plan which includes an action item for staff to go back and revisit the Facilities Use Policy. Future recommendations will be brought to the Parks and Recreation Commission for comment before proceeding to the City Council for consideration and action. C/Hsieh asked about the percentage of discounts for non -profits and religious groups and RS/Murphey responded that there are non-profit rates, resident rates and non-resident/business rates. The resident rate is not necessarily discounted. Non-profit rates are about 30 percent below a resident rate. Chair/Sulakhe said it was a very comprehensive report and she is especially proud of the Table on Page 9 which shows reservations are considerably higher than surrounding comparable cities. She just did not know if it was economically feasible and hoped that Diamond Bar would make more profit according to the comparisons with other cities. She appreciates all of the work that went into the compilation of the survey. 2.4 CIP Projects — ACA/McLean 2.4.1 Pantera Park Trail — This project above and adjacent to the Dog Park at Pantera Park is substantially complete, with a few punch list items needing attention. The trail is complete. Signage is in the manufacturing process and will be installed when it arrives at City Hall. Opening date will depend on when the work has been completed. 2.4.2 Larkstone Park — This project has been planned for many years. The development of the 99 home project next to South Point Middle School is well underway with the model homes completed and open to the public and being sold. Part of this project is a requirement that Lennar develop a park on the site directly across the street from South Point Middle School, construction of which is also well underway. The park is a two-tiered park with an upper pad and a lower pad. The lower pad is closest to the housing development while the upper pad is closer to the entrance to South Point Middle School. The lower pad is primarily a APRIL 27, 2017 PAGES P&R passive area with walking path and landscaped seating areas. The upper pad is more active and includes playground equipment. The lower part of the park is complete and will not open until the upper park is completed to its full scale and turned over to the City. New signage is consistent with streetscape improvements that were done at Grand Avenue and Diamond Bar Boulevard and Diamond Canyon Park and will be done within future projects citywide. C/Herndon asked if staff had investigated the possibility of a fence by the play area on the upper park. ACM/McLean said that there is no fence shown on the plans and it is difficult to see the layout that has not been completed. Staff will continue to look at the situation but it is not something that is on the plans and would therefore have to be done after - the -fact if warranted. 2.4.3 Sycamore Canyon Park Storm Damage — The trailhead remains closed for some time in the future. This is a major project that will require significant investment to cure. Staff had a conference call today with FEMA to make sure that as the City goes through the repair process, it is consistent with FEMA guidelines in order for the City to receive as much reimbursement as possible. Usually, the breakdown for a presidentially declared disaster is 75 percent reimbursement from FEMA, 18 2/3 from CaIOES and the remainder from the City. Staff is working on bids for repair of the playground area and hopes this area will be back up and running in time for the Concerts in the Park series. The playground mitigation has FEMA reimbursement ability as well, and staff will make sure to meet all of the necessary requirements for that reimbursement. FEMA will be onsite next week to look at the sites and walk them with staff. 2.5 LIST OF PENDING COMMISSION REQUESTS — ACM/McLean The third item, request for breakdown of number of events, has been satisfied with tonight's presentation and distribution of the Use Analysis. Staff would ask that this item be removed from the list. With respect to the request for updated Trails Maps, staff is working on this and will need to bid it out to an architect to develop ideas for the layout. There are features that need to be included in order to properly vet it for the final desired product. This item is budgeted and will move forward to completion. C/Liang asked for additional exercise equipment. At this time, there are no other circuits scheduled to go in. There are currently two available, one at Diamond Canyon Park and on the Mesa Trail. In the future, staff will look for options to include exercise circuits in new or existing facilities where appropriate and makes sense. C/Liang asked that his request be moved from the list. APRIL 27, 2017 PAGE 6 P&R COMMISSION C/Hsieh said she was okay with staff's request to remove the request for use analysis of the Diamond Bar Center and thanked staff for their work in preparing the report. 3. OLD BUSINESS: None 4. NEW BUSINES: None 5. ANNOUNCEMENTS: C/Hsieh said she noticed a lot of weeds that were being neglected at residences. PMS/Jordan said that weeds this year will be outrageous because of all of the rain. As it pertains to weeds on private property, the Code Enforcement officers will issue courtesy notices for people to clear their landscape. However, it is mostly in areas where vegetation is visible from the street. C/Hsieh said that some is dry and she is concerned about fire. ACM/McLean said that Code Enforcement will respond to specific properties with visible violations including overgrowth of weeds. Related to the fire issues, LA County Fire Department sends out weed abatement notices in May and they will be going around to homes that have additional open spaces behind their back yards with weeds or tall grass and work with property owners to make sure those items are cleared to provide a defensible space between the homes and the open wildlands. C/Herndon said staff is very responsive. He previously reported a neighboring property for overgrowth issues and within days the problem was mitigated. Chair/Sulakhe said she heard on the radio today that the City of Anaheim got goats to clear their weeds and that it will take them two weeks to clear all of the fire hazard areas. PMS/Jordan said this is the 6th or 7th year the City has used goats in District 41 to take care of the canyon adjacent to and across from Ronald Reagan Park. C/Hsieh thanked audience participants. C/Liang said tonight's presentations were very informational. The Diamond Bar Center Use Analysis is a great tool for the strategic planning and for future policies for Facilities Use. He commended staff on the City Birthday Party which he said was great. C/Herndon said every time he hears about the DB4Youth programs he is thrilled and believes RS/Meyers has done a tremendous job with that program. There are some really stellar young people involved with the group. He was involved with the City Birthday Party which was a great event. He thanked the City for their support of the 2nd Annual Diamond Bar Community Foundation Walk/Run. There were more participants this year than last year, the first year of the event. Everybody commented on how well it was run and a big part of that was the City's participation. Thank you to staff for the Diamond Bar Center Use Analysis which he believes will be invaluable to future planning. Thank you to staff for all they do. APRIL 27, 2017 PAGE 7 P&R COMMISSION Chair/Sulakhe said it was great that staff could help seniors with their taxes. It is great to look forward to the Concerts in the Park series and staff is doing everything possible to get Sycamore Canyon Park ready. She thanked ACM/McLean and staff for the great Diamond Bar Center Use Analysis which will be very handy for strategic planning and for the future understanding of the City's economics. She thanked AC/Gonzales for the reminders and staff for all they do. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Sulakhe adjourned the meeting at 8:14 p.m. The foregoing minutes are hereby approved this day of 2017. Respectfully Submitted, RYAN MCLEAN, SECRETARY Attest: MANISHA SULAKHE, CHAIRPERSON PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: CHRISTY MURPHEY, RECREATION SUPERINTENDENT SUBJECT: MAY 2017 RECREATION PROGRAM MEETING DATE: 5/25/2017 Community Recreation Guide The 2017 Summer Recreation Guide was mailed to residents the first week of May and is also available online, at the Diamond B; Fall Class Proposals are being collected to has a target mail out date of August 1. Contract Classes r Center, Heritage Park and City Hall. The assemble our Fall Recreation Guide, which Spring Session - The Spring session began March 18 and will run through to June 3. As of May 16 there are 613 students enrolled in 153 available classes. Popular classes this semester include; Kidz Love Soccer, Basketball, Tippi Toes Ballet & Tap classes, Point Guard Skills, Karate, Social Dance, Kundalini Yoga, Harmony Aikido, Mature Zumba and Restorative Yoga. Summer Session - The Summer session will begin June 4 and will run through August. As of May 16 there are 141 students enrolled in 203 available classes. Senior Programs Senior Classes - Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center, Heritage Park and City Hall. Packet Pg. 16 , The classes vary from computer to exercise and fine arts; most are filled to capacity each session. The Spring session began on February 27 and will conclude on June 16. Highlight class of the month - AARP Senior Taxes - AARP driving course helps keep older drivers independent, safe and confident while on the road. There were 14 seniors signed up for 5/18 Thursday & 5/19 Friday for "AARP Mature Driving" class hosted by a volunteer from AARP. Senior Seminars 5/15 Legal Seminar Pt. 2 - 17 participants 5/18 & 5/19 AARP Mature Driving - 12 participants Senior Activities and Services • Bridge every Wednesday - 8 to10 per session, average • Mahjong every Wednesday - 40 per session, average • Bingo every Tuesday and Friday - 167 per session, average • Complimentary Legal Services (1st Wednesday of each month) - 5 appointments were booked for May. Senior Special Events May 4, 2017 - Cinco De Mayo Senior Dance - On May 4, 132 seniors were signed up for our Cinco De Mayo dance. A delicious meal was catered by Gary's Catering and DJ Keith Johnson provided a delightful mix of Spanish classics, keeping the seniors on their feet all evening long. The event concluded with everyone's favorite: raffle prizes! May 9, 2017 - Diamond Bar Senior Citizens Club - The Diamond Bar Senior Club held their Annual Mother's Day Luncheon May 2 at the Diamond Bar Center from 10am- 12:30pm. The room was bustling with over 225 people in attendance. Everyone had a fantastic time with a special performance for "Snazzy Dancers" a senior tap dancing group. Senior Groups and Clubs - Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Senior Citizen's Club has 315 members and meets each Tuesday with approximately 175 at each meeting. • The Diamond Bar Evergreen Club has 313 members and hold classes throughout the week. • The Diamond Age Seniors has 207 members and meets each Monday, Wednesday, and Friday. • The Sunshine Seniors has 800 members on their books; 185 attend their programs on a regular basis. Members meet Friday, Saturday and Sunday morning with special events throughout the year. • The Super Diamond Age Seniors has 190 members and meets each, Tuesday, Thursday, and Friday. Senior Excursions Griffith Observatory: May 13, 2017 - Cancelled due to low enrollment with 22 registered. Minimum enrollment is 35. Dodger Stadium Tour: May 18, 2017 - There are currently 35 seniors are signed up to spend the afternoon on a Dodgers Stadium Tour which includes; a trip down to the field at Dodger Stadium, a visit into the Dodger Dugout, an exclusive look at the Lexus Dugout Club, a peek into the VIP restaurant and lounge located behind home plate and more! After this tour they will enjoy free time at Highland Center for lunch and shopping on their own. Facility Rentals Diamond Bar Center - The Diamond Bar Center was the location for a total of 45 private, business and non-profit rentals during the month of April. There were 16 church rentals, 1 Toastmasters meeting, 4 seminar/meetings, 2 fundraisers, 1 retirement and 6 banquets. There were also 4 weddings, 2 pre -weddings, 1 baby shower, 3 birthday parties; 2 religious ceremonies, 1 Quinceanera and 2 proms. A total of $48,229.25 in rental fees was collected during the month of April for Diamond Bar Center rentals. In April 2016 a total of $48,415.90 was collected. Heritage Room - There have been 8 rentals of Heritage Park Community Center for the month of May. Rentals include 5 church services, 1 baby shower, 1 baptism and 6 birthday parties. Total revenue for these rentals is $1,329.50. The revenue for May 2016 was $1,885.00. Pantera Room - There have been 2 rentals of Pantera Park Community Center for the month of May which were both birthday parties. Total revenue for these rentals is $420.00. The revenue for May 2016 was $630.00. Picnic Reservations - As of May 6, 2017 there have been 25 picnic reservations made for the month of May. There has been 8 at Ronald Reagan, 2 at Peterson, 9 at Pantera, 4 at Heritage, and 2 at Sycamore Canyon Park. The revenue of these picnic rentals is $725.00. The revenue for May 2016 was $1,050.00. Youth Programs Tiny Tots -- Registration for the Summer Session started on Monday, May 15 for students currently enrolled. We currently have 13 enrolled. On Monday, May 22 registration is open to all Diamond Bar residents and Tuesday, May 21 registration opens to everyone. Cal Poly's, Danny's Mobile Petting Farm visited Heritage Park on Thursday, May 18 for the 3-4 year old class. The excursion to the La Habra Children's Museum is Wednesday, May 31. Graduation for those moving on to elementary school will be on Friday, June 9. DB 4Youth -- At the April 25 meeting the teens started decorations for the "City of Lights" 6th, 7th and Stn grade dance on May 12. The decorations were very creative and looked fantastic. There were 40 volunteer DB 4Youth teens at the dance. The last few 6th 71h and 8th grade dances have had low attendance. Staff will be considering new events to engage this group. The attendance was so low at this dance (42 participants) that this is the last 6th, 7th and 8th grade dance we will do for the time being. With 40 volunteers and 42 participants 82 teens were engaged in a safe, fun event. Volunteens -- The City of Diamond Bar's 2017 Youth Volunteen Program is a leadership training program designed for youth ages 14 to 16 who reside in Diamond Bar. The teens were interviewed the week of April 17. Sixty-three volunteens were assigned as assistants to summer programs throughout the City at the Volunteen Orientation on Tuesday, May 9. The will begin to volunteer the week of June 5. Summer Day Camp -- Summer Day Camp is a 10 -week program designed to involve children ages 6-12 in a safe, fun and active environment. Camp will start on Monday, June 5 and go for 10 weeks ending on August 11. A total of 1000 campers may attend camp throughout all 10 weeks. At the time of this report 938 campers were enrolled. Staff is working on firming up all excursions and planning arts, crafts and games for the days at camp. Trainings for staff began in April. A parent orientation meeting took place Tuesday, May 16. The camp t -shirts have been ordered and will be ready the week of May 15. Youth and Adult Sports Adult Volleyball -- The summer session is set to begin on June 5 and conclude on August 7. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm at South Pointe Middle School. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 12 participants), and Thursday (average of 13 participants). Recreation staff has currently cancelled play on Sundays through the summer due to lack of staff availability and will re-evaluate in August. Open play takes place from 6-10pm. Youth Indoor Soccer -- Teams in the program will play their final games on Saturday, May 20. All participants in the program will receive a participation trophy at their final game. Recreation staff has been diligently evaluating each team every week and awarding sportsmanship points. There will be one team winner from each division. The winning teams will be recognized at the May Parks and Recreation commission meeting and receive a certificate for their achievement. There was a total of 143 children enrolled in the program. Special Events Concerts in the Park -- The City of Diamond Bar will present the 27th Annual Concerts in the Park series this summer. The series will begin on June 14th and run through August 2nd on Wednesday evenings from 6:30pm until 8:OOpm (no concert July 5). The concerts are held at Sycamore Canyon Park, 22930 Golden Springs Road. Free Parking & Shuttle from the Diamond Bar Golf Course parking lot will begin at 5:30pm. Free Activities for kids and concession available for purchase. Dogs and other pets, with the exception of registered guide dogs, are not allowed due to safety issues and expected large crowd and loud noise conditions. Commissioner are encourage to join us on stage at 6:25pm for the welcome speech and introductions. July 26th is sponsored by the Diamond Bar Community Foundation and August 2nd is Diamond Bar Night Out Performance Date Band Name Music Style June 14 Bumptown Latin June 21 The Answer Classic Rock June 28 The Ravelers Rock N Roll July 12 Doo Wah Riders Country July 19 Kelly Rae Band Country Rock July 26 Mark Wood & Parrot Head Band Tribute to Jimmy Buffet August 2 1 Cold Duck 1 70's top 40 Movies "Under the Stars" -- Movies "Under the Stars" will take place on Wednesday evenings at dusk after Concerts in the Park. The movies will run from June 15th through August 3rd (no movie on July 6). All movies will be "PG" rated and are family oriented. A shuttle service between the golf course and Sycamore Canyon Park will be operating. Please come and join us for this whole night of fun! Dogs and other pets, with the exception of registered guide dogs, are not allowed due to safety issues and expected large crowd and loud noise conditions. Date Title June 14 Storks June 21 The Secret Life of Pets June 28 Pete's Dragon (2016) July 12 Sin July 19 Cinderella July 26 1 Finding Dory August 1 Moana Wh of July Blast -- The event will take place on Tuesday, July 4, 2017 at Diamond Bar High School from 5-9:30pm. The day will kick off with live music from the band, "Stone Sole." The night will conclude with a firework show starting at 9pm guaranteed to light up the Diamond Bar sky. Grass Seating- so don't forget your chairs, blankets, and picnic dinners. Shuttle service will be available from 4pm through the conclusion of the event. Dogs and other pets, with the exception of registered guide dogs, are not allowed due to safety issues and expected large crowd and loud noise conditions. Info: 909.839.7070 or www.diamondbarca.gov/4thofiuly. Commissioners are encouraged to join us on stage at 5pm & 8:40pm for the welcome speech and introductions. Save the Date! Diamond Bar Day at the Fair - Thursday, September 14, 2017 Packet Pg, 21 PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS & MAINTENANCE SUPERINTENDENT SUBJECT: MAY 2017 MAINTENANCE REPORT MEETING DATE: 5/25/2017 During the previous month, the Public Works Maintenance Staff has been working on various tasks throughout the City. The following is a brief recap of key maintenance items completed. Diamond Bar Center • Re-lamped eleven (11) light fixtures throughout the facility. • Replaced two (2) lighting ballasts. • Repaired ice machine. • Sanded and finished rough edges on the portable stage. • Replaced broken outlet cover. • Re -grouted broken section of floor tile adjacent to the motor court. • Cleaned air vents in the GVBR. • Created a template for broken parking lot light. • Repaired broken can light fixture. • Repaired portable dance mirrors. • Raised four (4) sycamore trees in the wedding oval (BV). • Assembled two (2) new office chairs. • Fertilized park turf (BV). • Serviced water feature weekly (contractor). Drained cleaned and filled water feature additionally as needed. • Performed weekly test on wheel chair lift. • Performed monthly emergency generator test and regularly scheduled maintenance. • Performed monthly exterior lighting maintenance. (Best) Diamond Canyon Park • Fertilized park turf (BV). • Performed Park/playground inspections. • Performed gopher control (BV). • Performed irrigation PMI inspections (BV). Heritage Park • Unclogged drinking fountain. • Sanded and painted rusted hand dryer cover in exterior men's restroom. • Installed new plant material in community center perimeter planters (BV). • Performed Park/playground inspections. • Performed monthly exterior lighting maintenance. (Best) Longview North Mini -park • Performed Park/playground inspections. Longview South Mini -park • Performed Park/playground inspections. Lorbeer Middle School • Performed gopher control (BV). • Performed fire ant control (BV). Maple Hill Park • Re-lamped three (3) light fixtures. • Installed new swing seats. • Performed Park/playground inspections. • Fertilized park turf (BV). • Performed monthly exterior lighting maintenance. (Best) Paul C. Grow • Performed Park/playground inspections. • Fertilized park turf (BV). • Performed monthly exterior lighting maintenance. (Best) Pantera Park • Cleared water closet drain line in men's restroom. • Repaired malfunctioning drinking fountain. • Replaced one (1) doggie bag dispenser. • Assisted with the setup and operation of the City Birthday Party. • Performed park/playground inspections. • Performed irrigation PMI inspections (BV). • Performed fire ant control (BV). • Performed monthly exterior lighting maintenance. (Best) Peterson Park • Performed monthly exterior lighting maintenance. (Best) • Repaired one (1) malfunctioning drinking fountain. • Performed park/playground inspections. • Performed irrigation PMI inspections (BV). • Replaced malfunctioning irrigation control valve (BV). Ronald Reagan Park • Fabricated and installed nineteen (19) new aluminum hand hole covers for the light poles. Installation included tamper proof screws. • Replaced Agastat timer relay in the tennis court light control panel. • Re-lamped three (3) tennis court lights. • Repaired one (1) drinking fountain. Unclogged one (1) drinking fountain. • Performed park/playground inspections. • Performed gopher control (BV). • Performed monthly exterior lighting maintenance. (Best) Silvertiu Park • Performed Park/playground inspections. Stardust Mini -Park • Performed park/playground inspections. Starshine Park • Performed park/playground inspections. • Performed monthly exterior lighting maintenance. (Best) Summitridge Park • Performed gopher control (BV). • Performed park inspections. Sycamore Canyon Park • Fertilized park turf (BV). • Performed Park/playground inspections. • Performed irrigation PMI inspections (BV). • Performed gopher control (BV). • Performed monthly exterior lighting maintenance. (Best) Washington Park • Performed monthly exterior lighting maintenance. (Best) City Hall/Library • Performed touchup painting in the Willow room. • Cleaned monument sign and bollards. Sprayed for spiders and insects. • Re-lamped nineteen (19) light fixtures in the City Hall spaces and two (2) light fixtures in the Library spaces. • Replaced four (4) ballasts in the City Hall spaces. None were replaced in the Library spaces. • Performed monthly emergency generator test and regularly scheduled maintenance. • Performed monthly carpet cleaning in City Hall and Library spaces. • Performed monthly exterior lighting maintenance. (Best) Ci ide • Installed trail information signs at various trail entrances. • Wash, fuel and service City vehicles. • Inspected fire extinguishers and first aid kits at all City Facilities. Re -stocked as needed. • Re -stocked pet bags throughout the City. Serviced trash cans at trail heads. • Performed monthly exterior lighting maintenance along Brea Canyon Rd. walkway. (Best) PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: RYAN MCLEAN, SUBJECT: CIP UPDATE 05.25.2017 MEETING DATE: 5/25/2017 Pantera Park Trail/Steep Canyon Connector This project is nearing completion, with the contractor finalizing punch list items. A dedication event will take place Wednesday, May 31 at 6:30pm. Longview Park South This project, which consists of new playground equipment, ADA accessibility improvements, new drinking fountains, benches, and picnic tables, and landscaping/irrigation improvements, is in the early stages. The contract has been awarded and the pre -construction meeting held on May 11. The project is expected to be completed in 60 working days. Larkstone Park With the lower park complete, construction continues on the more active upper park. The upper park, which will include play equipment, is on schedule to open in late 2017.