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HomeMy WebLinkAbout04/04/17 Minues - Regular MeetingCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION APRIL 4, 2017 STUDY SESSION: M/Lin called the Study Session to order at 5:32 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Drive, Diamond Bar, CA 91765. ROLL CALL: Council Members Herrera, Lyons, Mayor Pro Tem Low and Mayor Lin Absent: Council Member Tye was excused. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; Greg Gubman, Community Development Director; David Liu, Public Works Director; Dianna Honeywell, Finance Director; Kimberly Young, Senior Civil Engineer; Anthony Santos, Assistant to the City Manager; Anthony Jordan, Parks Maintenance Superintendent; Amy Haug, Human Resources/Risk Manager; Marsha Roa, Public Information Manager, and Tommye Cribbins, City Clerk. Also Present: Joe De La Garza and Danny Wu, WSP/Parsons Brinkerhoff; Anna Luo, Fehr and Peers; Sung Su Yoon, Southern California Association of Governments; and, Edwardo Pereira of CNC Engineering representing the City of Industry. -�- IR.1211111U11-107-All ACM/McLean explained that staff is bringing this matter back to the City Council for final decision and direction to staff. In 2016 the Council entered into a contract with TBWB which has a great amount of experience in handling revenue measures, tax measures and all manner of election - related consulting services across the state. They conducted a scientific survey of "likely voters" in Diamond Bar to determine whether, if a revenue measure was placed on the ballot, would they support the measure. The measure that was referenced in the survey was a $35 million Parks and Recreation Revenue Measure (bond) that would be used to develop new and/or renovate existing parks and recreation facilities. The City Council previously received the presentation on the results of the survey and this discussion will reiterate a few of the salient points of that presentation so that the City Council can provide staff with direction. What staff found at the end of the survey was that voters in Diamond Bar were unlikely to support the measure to tax themselves to pay for parks and recreation facilities and improvements. To pass this measure would require a two-thirds majority and based on the survey, the will of the local voters was not close to reaching that majority. People were asked open-ended questions and the answers are the same as what is being heard through the General Plan process. When asked what are some of the biggest issues/challenges facing Diamond Bar today almost 50 percent responded APRIL 4, 2017 PAGE 2 CC STUDY SESSION with either traffic congestion our local economy, jobs and keeping businesses. Parks and Recreation was only five percent of the open-ended responses. For context as to the voters' opinions as to whether or not Diamond Bar has need for additional funding for City parks and recreation, the results were that only 46 percent felt there was a great or some need and 32 percent said there was little or no need for additional funds for parks and recreation. When asked if they would now support a revenue measure to tax themselves to pay for a $35 million bond, total yeses were 49 percent and the total noes were 43 percent which is a significant gap to make up considering, the measure would require a two-thirds majority to pass. People were asked a series of questions so that it could be determined if the gap could be closed to get closure to a majority. Page 5 of the packet shows that respondents were given a list of different facilities — basketball courts, outdoor fields, trails, community centers, playgrounds, etc. and asked if the City had "enough, too much, or are more needed" and a majority said that what the City had was just right. So this is an indication that in general, people are pleased and satisfied with the facilities that the Council has funded and maintained over the years. There were 34 items across the City in different categories ranging from parks and recreation, and public safety, to water quality that respondents were asked to rate as extremely important, very important, not important or semi -important. The top five responses that were extremely or very important to likely voters all had to do with public safety, traffic and road maintenance, financial stability and drinking water safety. Notably, (bottom of Page 7) of all of the 34 items, purchasing Pony League Baseball fields to establish a City run multi -sports complex came in at the lowest level of the poll (24 percent). This information led to providing information that proponents of a parks measure would say is the reason that people should vote for it which includes accountability, kids' health, open spaces, community, drought, safe places to play and a positive impact on property values. When hearing those statements in favor, 54 percent of respondents said they would vote for (the measure) and 37 percent said no. So in this case, it was closer to the two-thirds but still 12 percent under what was needed. On Page 10, Item 11 this is the other side of the story wherein respondents were asked to consider potential talking points that those who opposed the measure would say were reasons people should not vote for the measure, which included the City has other priorities, it already has well-maintained facilities, we don't want to waste taxpayer money on this and we're already taxed enough. While all of these things may not be true, they could be used in opposition to such a measure. After hearing those, the responses change to 46 percent yes and 43 percent no which is an even shorter of the two- thirds majority needed. APRIL 4, 2017 PAGE 3 CC STUDY SESSION Based on the aforementioned information, staff and the consultants do not believe they are in a position to have a successful measure on the ballot or at least it would be highly unlikely to succeed given the two-thirds requirement. This item is being brought to the Council again so that staff can receive direction as to whether this should continue to be pursued or if the results have satisfactorily concluded and move on to other alternatives. C/Herrera asked what the reason would be for pursuing this matter when the, residents have said they will not support it. M/Lin thought that this had already been decided and that the City would not pursue the measure. C/Herrera said that staff had talked with each Council Member about the results and had their feedback. ACM/McLean said that staff needed to close the loop with the full Council giving staff direction. C/Lyons said she could not see the measure passing. C/Herrera echoed "no." MPT/Low said it would be more money after bad. ACM/McLean said it sounded to him that Council's direction was not to pursue a Parks Revenue Measure based on the responses to the survey at this time. ACM/McLean said there are funds left in the contract with the election consultant and one of the items on the Council's Goals in its Strategic Plan is to look into adjusting the City's TOT (Transient Occupancy Tax Rate). If Council gives direction, staff can work with the consultant with its budgeted resources to begin working on that potential measure and bring back the results to the City Council for consideration and direction. C/Herrera asked how much money was remaining. ACM/McLean responded approximately $130,000. MPT/Low asked what a TOT measure would look like and what would the resulting revenue be assuming that it passes. ACM/McLean said it depends on the rate and whether it is based on existing and/or additional hotels. MPT/Low said that it did not affect the residents. APRIL 4, 2017 PAGE 4 CC STUDY SESSION C/Lyons said no, it does not affect the residents but they have to vote on it. ACM/McLean said that C/Lyons was correct. CM/DeStefano said the current TOT is 10 percent and most people in the immediate area are 12 or above. Destination cities with entertainment facilities are 16-18 percent and Diamond Bar should be at 14 percent which is 40 percent more than the City currently charges guests to reside overnight at a hotel. FM/Honeywell said the City would do about $950,000 in TOT this year. CM/DeStefano said that increasing this amount by 40 percent would mean about $400,000 more in one year. This is money that can be used for quite a number of things as General Fund dollars. The Council should consider this because the current TOT rate is very low, because the City has three hotels and may acquire another one or two hotels. This is a request to the residents because they are the ones who actually vote on it. C/Lyons felt the residents would have to be educated because some people do not understand what a TOT is and they might think it is something that would tax themselves. CM/DeStefano said that before the City Council chooses to place it on a ballot it should have a good idea what the voters in the community think which is the purpose of the professional survey. C/Herrera asked if the people who are surveyed are sent educational materials before they are called. ACM/McLean said the survey would be before that which is why the City needs to work with a consultant who has been successful about how they would handle the details and he would not want to get into the specifics until he talks with them about what would be the best way to approach this. Educational materials usually go out community wide. If the Council decided to put it on the ballot it would be similar to other successful ballot measures where educational materials were sent out. M/Lin asked ACM/McLean if he had any idea what it would cost to survey for the TOT. ACM/McLean said he did not and would need to discuss that with the consultants. Most likely the existing contract would be used and the focus would be focused to TOT. If there was any adjustment necessary it would come back to the City Council for approval. MPT/Low asked how much was used to do the parks survey. APRIL 4, 2017 PAGE 5 CC STUDY SESSION ACM/McLean said that all of the work that was done was approximately $45- 50,000. The initial contract was about $180,000. CM/DeStefano said that at some point staff would need to come back and amend the contract because it was issued for one purpose and this would be moving to another purpose. Following discussion, the Council directed staff to obtain a proposal for the TOT survey and bring it back to the City Council for consideration: :. i • e �11�:7��h+�l�'�+�11�a���1;'1��11�]'1 PWD/Liu said that at the October 4, 2016 Study Session staff provided an overview and update on the progress of the project. Tonight, the project team, after 15 months of hard work, will be presenting the final recommendations and next steps in the process. This study is a cost -benefit evaluation. After closely reviewing the merits of the four missing components, the team is ready to advocate moving forward with two of the four. Joe De La Garza, Project Manager, stated that this is one of the top five most congested freeway segments. According to Caltrans, this confluence is the 6th worst bottleneck in the nation and that the No.1 highest truck accident locations are in California. There are three phases being designed and constructed at this time and this project is in addition to that. Four very specific components were excluded from some of the previous studies and it was always in the background as to whether the City wanted to come back and look at these pieces again. The team's objective was to update the traffic demand model using the regional model that everyone builds their studies on which shows transportation in the future and updates that model with all of the newest and latest information possible and develops inclusive future traffic numbers. The City has a wonderful micro -simulation model of the entire area that was done years ago and from a traffic perspective it highlights the operations at a micro -level and looks at the details of where the cars go. They took volumes that were generated and put them into the model and updated the model with current conditions which provided an extensive and detailed look. At that point, that model was able to point out how to get the benefits of the measures. The goal was that if there were any improvements they would be recommended for future studies. Component 1 — Providing direct freeway to freeway connectors on the north side - This was a high level study that looked at the traffic and engineering ways of how those ramps would connect. In this case it would require matching up ramp locations. There is a grade and super elevation of that APRIL 4, 2017 PAGE 6 CC STUDY SESSION curve being able to get high over the freeway and weave other freeways in and out. Component 2 — Direct connection from westbound SR 60 to Grand Avenue — this would tie into the existing Grand Avenue improvements being designed at this time. Component 3 — HOV to HOV connectors on the south side — The initial screening looked at the traffic volumes and future demand for these ramps which was extremely low and as a result, this component was screened out and eliminated from the study as not being warranted. Component 4 — Extending the HOV from the SR57 going north over the SR60 and connecting again to the SR57 — there are no existing HOV facilities north of that location so this would be a new connection to nothing. However, looking toward the future, this was considered as a possibility and how it would connect. While Components 1, 3 and 4 would compete for the same aerial space there was not a Component 5 that included everything but as the study progressed this was considered. The stakeholders including Diamond Bar, Industry, Caltrans, Metro and SCAG were involved in this process met monthly and determined that the best evaluation criteria included assessment of the mobility improvements — how does it help circulation, how does it help circulation on the freeway, safety on the freeway, air quality, transportation improvements and focus on freeway operation, arterial circulation, safety, environmental sustainability, constructability and project costs. The group looked at relative scale and how these items would relate to the conditions. Of the three components that were taken to the end of the study (1, 2 and 4), with component 2 there are a lot of filled in circles which means more fill in is better. In this case,. were the number of vehicle hours of delay reduced? Yes. Were there savings in person hours traveled? Yes. Did that help goods movement? Yes. Did it help local circulation? Not necessarily. Finally, what were the recommendations. The stakeholders believe that in Component 1 (freeway to freeway connector at the north end) did not really have a lot of freeway or local circulation benefits and decided that Component 1 was not worthy of moving forward for further study. However, the team believes there are specific operational improvements that were shown as part of that based on making intersection improvements, it may result in reducing cut -through traffic, for example. Component 2 would be moved forward to a PSR (Project Study Report) which would take this very high level study to the next level and would APRIL 4, 2017 PAGE 7 CC STUDY SESSION include a closer look at environmental, more detailed engineering, a more detailed look at the right-of-way, and more traffic studies to make sure everything was viable. The team believes there is enough benefit both regionally and locally to Component 2 that it would be good to move it forward. Although Component 4 had some benefit, the long-range regional plan does not include HOV lanes north so even though that improvement showed some slight benefit, in talking with Metro it didn't appear to be a viable alternative at this point because if it were built it would go to no where. If the north HOV was ever introduced or more detailed planning was involved, it might at that time be a more viable alternative. The analysis was completed in November. They are having this meeting today and held a meeting with Council last October, they met with SCAG, met at Metro's office in December to share these findings. Again, this proposes to lay the groundwork for potential future funding and since those entities have the deep pockets in the region the team wanted to keep them up to date. The final report is being produced and there are copies of the draft report for Council to read and comment on so that it can be finalized this month and be put on the shelf so the team can move to the next steps. C/Herrera asked if the cost of building Component 2 was known at this stage. Mr. De La Garza said that this is very high level and the big component in Component 2 is one long structure which starts at the ramp and crosses one freeway and comes back down which is about 4500 feet long would be in the neighborhood of $50 plus million for the structure and if the other roadway improvements were added on, it would likely amount to $80 million with the right-of-way. C/Herrera said that the Confluence is underway and Council and staff are working on getting a fast -lane application approved and where would this project fit into those plans or would it be done after the Confluence was completed. Mr. De La Garza responded "correct." This is in the future and was not included in any previous grants. PWD/Liu said that staff has been talking with Metro. Metro has some of these components so this additional information will be helpful in terms of the additional improvements that will ultimately be needed. This is in the Metro and SCAG's documents and there is money programmed in the out years. As the team started to move forward with this additional information, Metro, at the staff level, the mainline (red area) improvement which is part of the Confluence project is programmed for the year 2025. So there is a short window to have a lot of this information decided so that Component 2 can APRIL 4, 2017 PAGE 8 CC STUDY SESSION be added into Phase 3 or 4 of the Confluence project. At the end of the day it is all about the $80 million of additional funds. If we continue to advocate that we need more studies to make a final decision, ultimately, it will be a good exercise to make sure that this will be considered as a Phase 4 or a separate project beyond 2025 or 2030. C/Herrera said her concern is that if this is tagged on as an addendum to the $205 million allocated it might run the risk of "overpricing" the project and them saying you guys keep adding on things and you are more expensive than what we originally thought and we're going to bump you way to the back. PWD/Liu said he did not think so because Metro has this on its planning documents. Metro is the entity that controls the money flow and can prioritize certain projects but they also have to be able to justify it which is why he believes it is critical for us to continue to present this information to Metro to make sure they have the right information. With the passage of Measure M the voters agreed they wanted to put in $205 million for the Confluence project but that does not mean that the rest of the components/improvements that are being studied are off the books. They are still on the books, especially for Metro. M/Lin said his understanding from Metro is under Measure M once that $205 million was exposed that was the cap because they will be dealing with other projects and this project would have to get in line. C/Herrera said she did not want to jeopardize the SR57/60 position and would want to see this as a separate issue, perhaps a Phase 4 and work on getting funding for it. She does not want to see it added into the current SR57/60 $205 million. M/Lin asked what kind of daily volume is contemplated for the ramp. Anna Luo with Fehr and Peers responded about 5,000. 2040 is designated for the project but it will probably be 2050 with an opening year of 2030. M/Lin asked what the present volume bypassing the freeway using Diamond Bar Boulevard to avoid the northbound SR60. Ms. Luo said she believed it was probably 500. M/Lin said that he would imagine that in 2040 at Grand Avenue 70 percent of the cars would be going to the City of Industry and very few would be making a left turn to go back to Diamond Bar. In his view, this benefits the City of Industry more than it benefits the City of Diamond Bar. In addition, with the freeway rising 30 feet in the air over the houses on the west side, some of the houses in Diamond Bar may have to be removed. APRIL 4, 2017 PAGE 9 CC STUDY SESSION C/Herrera said that would not be popular. M/Lin said it would not be possible either because Phase 4 already takes right-of-way on one side. So this improvement would have to go to the other side. So is SCAG going to pay for the PSR? C/Herrera said that originally, SCAG was going to give $100,000 for the study which disappeared. PWD/Liu said that was because Metro didn't step up. M/Lin asked where the funding for the PSR would come from. PWD/Liu said that is the next step. The team will sit down and talk to Metro, Caltrans and SLAG to do a joint effort on the PSR. The cost for the PSR is $200-500,000. C/Herrera said she does not believe Diamond Bar should foot that bill. PWD/Liu said that when the study was originally contemplated they expected to do a more detailed study but they were limited to a $100,000 planning grant. C/Herrera said she would like staff to speak with the other partners and if everyone is able to contribute to make up the difference, she would like staff to come back to the City Council to discuss Diamond Bar's participation. However, if there is not a lot of cooperation from the other parties it's a pie in the sky plan. MPT/Low said she does not see Diamond Bar as the primary beneficiary of this endeavor. PWD/Liu said the recommendation is that the team move forward with Component 2 to gain more information and understand the benefits and impacts of the improvements that could be designed at a later time. C/Herrera said if Diamond Bar does not have equal funding partners she does not want to see Diamond Bar foot the bill to continue the study. PWD/Liu reminded the Council that the issue of missing connectors is a big issue in the public's perception in terms of cut -through traffic using Diamond Bar Boulevard and Sunset Crossing Road. In addition, it is important to remember that the SR71 between the 10 and 60 freeways will be widened to a full freeway with HOV lanes and once those improvements are done the Inland Empire traffic will begin using that area rather than the confluence area and City streets. With the current information we can quantify and APRIL 4, 2017 PAGE 10 CC STUDY SESSION justify why we are not moving forward with that and why we are focusing on Component 2 and getting more information. Council concurred. Public Comments: None ADJOURNMENT: With no further business to come before the City Council, M/Lin recessed the Study Session at 6:23 p.m. to the Regular Meeting. TO MYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this 18th day of April 2017. JIMMY LPN-,- ayor MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR APRIL 4, 2017 STUDY SESSION: 5:32 p.m., Room CC -8 ► Parks & Recreation Revenue Measure Update ► SR57/SR60 Confluence, Supplemental Needs Study Public Comments: None. Recessed at 6:23 p.m. to Regular Meeting. CALL TO ORDER: Mayor Lin called the Regular City Council meeting to order at 6:31 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. CM/DeStefano stated that during tonight's Study Session which began at 5:30 p.m. the Council was updated on the possibility of placing a Parks and Recreation Revenue Measure on the ballot. Last year the Council studied the possibility of placing a revenue measure on the ballot in order to generate about $35 million for future parks projects in Diamond Bar. A sample of the likely voters under that scenario indicated that that type of measure would not pass because there does not appear to be enough interest to be successful. Since there are funds remaining within the contract staff recommended that the Council consider the possibility of amending the contract to look at the possibility of increasing the City's Transient Occupancy tax (a tax applied only to guests that stay at hotels in the City). Staff will look at what amendments to the contract might be necessary and bring the matter back to the City Council at a future Council meeting. The second study session item was a power point presentation by staff and the engineering consultant on the SR57/60 Confluence area. Council was apprised of the review of findings from a study that looked at four potential new additional components to the SR57160 Confluence interchange. The component with the highest and best evaluation score is one that would generate development of a new dedicated off -ramp from westbound SR60 to Grand Avenue. If further study proves feasible, that dedicated ramp would help to eliminate the weave of the westbound traffic on the SR60 headed to Grand Avenue, traffic that would no longer need to cross over the SR57/60 heading south to exit on Grand Avenue. Council approved staff's recommendation to move forward with more detailed studies (engineering and environmental), but to first work with partner agencies (SCAG, Metro, LA County, Industry, etc.) for funding commitments in order to develop plans that would be needed for the more detailed study phase. APRIL 4, 2017 PAGE 2 CITY COUNCIL PLEDGE OF ALLEGIANCE: C/Lyons led the Pledge of Allegiance and thanked Pastor James Price for his 30 years of service to the community and wished Pastor Price and his wife the best many years of happiness in their future endeavors. INVOCATION: Pastor James Price, Diamond Canyon Christian Church, gave the invocation ROLL CALL: Council Members Herrera, Lyons, Mayor Pro Tem Low and Mayor Lin Absent: Council Member Tye was excused. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; Greg Gubman, Community Development Director; David Liu, Public Works Director; Dianna Honeywell, Finance Director; Kimberly Young, Senior Civil Engineer; Anthony Santos, Assistant to the City Manager; Anthony Jordan, Parks Maintenance Superintendent; Amy Haug, Human Resources/Risk Manager; Marsha Roa, Public Information Manager, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Lin and Council proclaimed Safety Seat USA Month for April 2017 and announced that the Proclamation would be mailed. 1.2 M/Lin and Council proclaimed April 2017 as DMV/Donate Life California Month and presented the Proclamation to Nancy Jolley. 1.3 C/Lyons and Council presented a City Tile to Julie McCasland, Diamond Bar Library Children's Services Librarian for the past 12 years who moves to the Baldwin Park Library. Miss Diamond Bar presented Ms. McCasland with a Certificate from the Miss Diamond Bar Pageant. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None. 3. PUBLIC COMMENTS: Susan Pantages, Vice President, Diamond Bar Friends of the Library, invited everyone to the 24th Annual Wine Soiree and Benefit Auction on Sunday, April 23 from 4:00 to 7:00 p.m. This year 18 restaurants are participating in the event by serving food samples of their cuisine along with beer and wine tasting, silent auction baskets, book auction items and a live auction. All proceeds go to benefit the Diamond Bar Library and literacy in the community. APRIL 4, 2017 PAGE 3 CITY COUNCIL Pui Ching Ho, Diamond Bar Librarian, said that on Wednesday, April 12 at 4:00 p.m. the library will host a "bullying prevention" program which includes interactive exercises and hands on training to give children the tools and awareness needed to recognize bullying. Children will also learn personal safety awareness and Internet safety strategies. On Saturday, April 15 at 3:00 p.m. the Enrichment Works will present a musical retelling of Aesop's Fables, a fun event for the entire family. Remember to check out books about Aesop's Fables after the program. On Tuesday, April 18 at 3:30 p.m. children are invited to see how normal everyday items can be turned into something extraordinary when viewed in a different light under a microscope. This program is designed for children ages 10 and up. To check out these and other programs, visit the website at www.colapublib.org. Many library programs are sponsored by The Friends of the Diamond Bar Library. She hoped to see everyone at the Wine Soiree. 5.1 28th Annual City Birthday Party — April 8, 2017 — 11:00 a.m, to 5:00 p.m. — Pantera Park, 738 Pantera Drive. 5.2 City Council Closed Session — April 10, 2017 — 5:30 p.m. Grand Conference Room, City Hall, 21810 Copley Drive. Discussion of City Manager Recruitment and Selection Process. 5.3 Planning Commission Meeting — April 11, 2017 — 7:00 p.m. — Windmill Community Room, 21810 Copley Drive (Canceled). 5.4 Traffic and Transportation Commission Meeting — April 13, 2017 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.5 34th Annual Easter Egg Hunt — April 15, 2017 — 10:00 a.m., Pantera Park, 738 Pantera Drive. 5.6 City Council Meeting — April 18, 2017 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: MPT/Low moved, C/Herrera seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lyons, MPT/Low, M/Lin NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Tye 'APRIL 4, 2017 PAGE 4 CITY COUNCIL 6.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS AND ADOPT THE CONSENT CALENDAR. 6.2 APPROVED CITY COUNCIL MINUTES: 6.2 (a) Study Session Minutes of March 21, 2017 — as submitted. 6.2 (b) Regular Meeting of March 21, 2017 — as submitted. 6.3 RECEIVED AND FILED PARKS & RECREATION COMMISSION MINUTES FOR THE REGUALAR MEETING OF SEPTEMBER 22, 2016. 6.4 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES: 6.4(a) Regular Meeting of January 12, 2017. 6.4(b) Regular Meeting of February 9, 2017. 6.5 RATIFIED CHECK REGISTER DATED March 16, 2017 through March 29, 2017 totaling $1,298,428.16. 6.6 APPROVED TREASURER'S STATEMENT for February 2017. 6.7 APPROPRIATED $20,000 FROM THE BUILDING FACILITY & MAINTENANCE FUND TO THE CAPITAL IMPROVEMENT FUND FOR THE DIAMOND BAR CENTER ROOF REHABILITATION PROJECT (25617); ADOPTED RESOLUTION 2017-09: APPROVING THE SPECIFICATIONS AND ESTABLISHING A PAYMENT ACCOUNT; AWARDED THE CONSTRUCTION CONTRACT TO DANNY LETNER, INC. DBA/LETNER ROOFING CO. IN THE AMOUNT OF $153,000.00 AND AUTHORIZED A CONTINGENCY AMOUNT OF $4,500.00 (3% OF THE TOTAL CONTRACT) FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $157,500.00. 6.8 SECOND READING OF ORDINANCE 02(2017) OF THE CITY OF DIAMOND BAR AMENDING TITLE 10, BY ADDING SECTION 10. 16.215 TO THE DIAMOND BAR MUNICIPAL CODE PROHIBITING THE OVERNIGHT PARKING OF VEHICLES IN CITY -OWNED PARKING LOTS. 6.9 ADOPTED RESOLUTION NOS. 2017-10, 2017-11 AND 2017-12 ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF IMPROVEMENTS IN THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT' NOS. 38, 39 AND 41, AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2017-18. APRIL 4, 2017 PAGE 5 CITY COUNCIL 6.10 AWARDED A THREE-YEAR CONTRACT TO MARIPOSA LANDSCAPES, INC. FOR PROFESSIONAL LANDSCAPE MAINTENANCE SERVICES WITHIN LIGHTING AND LANDSCAPE MAINTENANCE DISTRICTS (LLMDS) 38, 39 AND 41 IN THE NOT -TO - EXCEED ANNUAL AMOUNT OF $366,576. 6.11 AWARDED A THREE-YEAR CONTRACT TO BRIGHTVIEW LANDSCAPE SERVICES FOR PROFESSIONAL LANDSCAPE MAINTENANCE SERVICES WITHIN CITY PARKS IN THE NOT -TO - EXCEED ANNUAL AMOUNT OF $459,156. 0 W1110111AF-5-1 I ZTTATIIX91[ism IG1 iN1 V11. •UNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTSICOUNCIL MEMBERCOMMENTS: C/Lyons congratulated Diamond Ranch High School. Phil Ruiz, Music Director, was awarded "Outstanding Music Educator" for 2017. It has been a very busy two weeks for the City Council. In late March she filled in for M/Lin at the Sanitation meeting and last Thursday, M/Lin gave an excellent "State of the City" address. The following night she and M/Lin attended the South Asian Parents Association (SAPA) "World of Colors" event. Last week the City Council and Planning Commission met to receive a report on the General Plan Update. It is very obvious that the GPAC and staff have done a lot of work on the plan. She encouraged everyone who plans to attend the City Birthday Party to stop by the City booth to see what is happening and provide input into the plan. C/Herrera said the joint Planning Commission/City Council meeting was great. M/Lin's "State of the City" was great and she hopes everyone plans to enjoy the City Birthday Party on Saturday. MPT/Low encouraged everyone to participate in the General Plan Update process by going on the City's dedicated website at www.diamondbargp.com for the General Plan Update and participate in the survey to express their opinion about what they see as their vision for Diamond Bar so that the community can move forward. This will be a governing document over the next 20 years and it is important to participate. Please encourage friends and family to take the survey as well. She congratulated the Miss Diamond Bar Court for presenting a plaque to the outgoing Children's librarian and thanked Linda Headley for her dedication to that organization. Please join with your friends and neighbors in the City Birthday Party celebration during which very special volunteers will be honored for their service to Diamond Bar. She thanked staff for their excellent work on the Council's Strategic Plan (Consent Calendar Item 6.12) and encouraged APRIL 4, 2017 PAGE 6 CITY COUNCIL residents to go on the City's website and look at the plan which includes the vision, strategies and priorities of the City Council and details the various departments and how they will fulfill the goals and strategies going forward. She wished her Jewish friends Shalom and Happy Passover — wishing _you peace, good times, good health and happiness on Passover and always and to her Christian friends, Easter is a time filled with hope, joy, new life and new beginnings and wished them a Happy Easter holiday filled with hope, joy and peace. M/Lin said that in addition to what his colleagues have mentioned, last Friday he and C/Lyons attended the South Asia Parent Association (SAPA) which was a very enjoyable event. During the event the Superintendent Bob Taylor announced that Diamond Bar High School was ranked by US News Express as the #1 high school in the nation which was outstanding news to everyone. It is a great honor for the school district and for the City of Diamond Bar. Sunday afternoon he was honored to attend the annual Miss Diamond Bar Scholarship Pageant. This is the third year he has attended the event. The new Miss Diamond Bar is Natalie Swartout and her four princesses are Hannah Murray, Andrea Moran, Isabella Retamosa and Kahaulani Viloria. ADJOURNMENT: With no further business to conduct, M/Lin adjourned the Regular City Council Meeting at 7:10 p.m. to Monday, April 10th at 5:30 p.m. at City Hall, Grand Conference Room for Closed Session on the City Manager Recruitment/Selection Process. 4�,1�'4 •L r� i� �Al\ LI�� TOMM�Y9 CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this 18thday of Apri1 2017. _I JIMMY LIN, MAYOR