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HomeMy WebLinkAbout03/23/2017 PRC Agenda - Regular MeetingCITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, MARCH 23, 2017 — 7:00 PM THE WINDMILL ROOM at Diamond Bar City Hall —1St Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, HSIEH, LIANG, VICE -CHAIR SULAKHE, AND CHAIRMAN GRUNDY A. PRESENTATION OF 2017 YOUTH BASKETBALL SPORTSMANSHIP AWARDS: This award recognizes the team's outstanding efforts in good sportsmanship that was displayed and then rated throughout the just concluded youth basketball season. Seven teams will be presented with awards. This award serves as an incentive for players, coaches and fans to demonstrate positive support and to place the emotional and physical well being of the children ahead of a personal desire to win. B. SELECTION OF CHAIR AND VICE -CHAIR FOR COMMISSION MARCH 23, 2017 PAGE 2 PARKS & RECREATION COMMISSION MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. CALENDAR OF EVENTS: Tuesday, March 28 — DB4Youth and DB4Youth "In Action" Meeting - 6:OOpm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Thursday, March 30 — State of the City Address — 6:OOpm — The Diamond Bar Center— 1600 Grand Avenue, Diamond Bar Tuesday, April 4 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Saturday, April 8 — City Birthday Party — 11:OOam — 5:OOpm — Pantera Park 738 Pantera Drive — Diamond Bar Saturday, April 15 — 34th Annual Easter Egg Hunt — 10:00am — Pantera Park 738 Pantera Drive — Diamond Bar Tuesday, April 18 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Monday, April 20 — Senior Excursion — Norton Simon Museum & Paseo Colorado Level 2-3 — 10:OOam — 5:OOpm — Departs DBC @ 10:OOam Saturday, April 22 — Earth Day Celebration — 9:OOam — 1:OOpm — AQMD Parking Lot — 21865 Copley Drive — Diamond Bar Tuesday, April 25 — DB4Youth and DB4Youth "in Action" Meeting - 6:OOpm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Thursday, April 27 — Parks and Recreation Commission Meeting - 7:OOpm The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar CONSENT CALENDAR 1.1 Approval of Minutes for January 26, 2017 Regular Meeting 1.2 Approval of Minutes for February 23, 2017 Regular Meeting MARCH 23, 2017 2. INFORMATION ITEMS PAGE 3 PARKS & RECREATION COMMISSION 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation 2.2 Maintenance Report — Anthony Jordan, Parks & Maintenance Superintendent 1. Power Point Presentation 2.3 CIP Projects — Ryan McLean, Assistant City Manager 1. Pantera Park Trail 2. Larkstone Park 2.4 List of pending Commission requests — Ryan McLean, Assistant City Manager 3. OLD BUSINESS — None 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 JANUARY 26, 2017 CALL TO ORDER: Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Liang led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Kim Hsieh, Benny Liang, Vice Chair Manisha Sulakhe and Chair Dave Grundy Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Cloris Vargas, Recreation Specialist; Crystal Knox, Recreation Supervisor; Monique Saliu, Recreation Coordinator; and Robin Crawford, Administrative Assistant. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the September 22, 2016 Regular Meeting — C/Hsieh pointed out a statement at the top of Page 2 which she said was mistakenly attributed to her. ACM/McLean said that paragraph 2 on Page 2 would be taken out of the minutes. C/Herndon moved, C/Liang seconded, to approve the Minutes of the September 22, 2016 Regular Meeting as corrected. Without objection, the motion was so ordered. 1.2 Approval of Minutes for November 17, 2016 Regular Meeting C/Herndon moved, C/Hsieh seconded, to approve the minutes of the November 17, 2016 Regular Meeting as presented. Without objection, the motion was so ordered. JANUARY 26, 2017 PAGE 2 P&R 2. INFORMATIONAL ITEMS: 2.1 RECREATION PROGRAM UPDATE — RS/Murphey 2.1.1 Power Point Presentation — Diamond Bar Center — RS/Knox and RC/Saliu. C/Herndon said he understood the Diamond Bar Center was booked ahead for two years and RC/Saliu responded "on Saturdays." Weekday bookings are increasing but they are very last-minute bookings. Staff is planning to reach out to different markets and will be setting up the room for corporate events, birthday parties, and baby showers to expand the market on how the 360 tour is displayed. Fridays and Sundays book but not as consistently as Saturdays. Staff often receives calls from companies asking whether corporate events are held so staff is going to set up one of the smaller rooms for meetings which will hopefully help expand the market. CS/Knox explained that the current website is not the most user friendly and it does not contain updated photos. The Google link can be linked directly to the website and additional photos will be added to provide a 3-dimensional feel of standing inside the room. This feature should also help filter out a lot of walk-ins and front desk questions. ACM/McLean said this is along the same lines of what is being done elsewhere in the City. Diamond Bar has used the same platform for its website for 13 or 14 years. Council recently approved a contract for a new website provider which will be completed in about six months. This citywide website will also include the City's facilities with more information, photos and regularly update information including items like this 360 tour. In addition to the marketing piece, the expectation is that everybody uses their cellphone and computer to look at venues, restaurants, etc. and this will help show off the City's Diamond Bar Center facility and be a good boost for the City's programs. C/Herndon said he was thrilled to learn that staff is doing everything possible to utilize the tremendous investment the City has in the Diamond Bar Center facility. 2.2 MAINTENANCE REPORT — PMS/Jordan 2.2.1 Power Point Presentation — Storm Related Park Issues — PMS/Jordan. C/Hsieh asked if Diamond Bar had previously experienced similar JANUARY 26, 2017 PAGE 3 P&R storm damage and PMS/Jordan responded "yes." 2005 was the last time the City had a significant issue. The creek flows year `round but when weather events begin to occur, the volume increases and the water is moving very quickly. C/Hsieh said if there were patterns perhaps the City could do some preventive work in the Sycamore Canyon Creek and playground area by using something more solid than chips in the playground. PMS/Jordan said that woodchips and other types of loose fill suffer the same damage. Possibly, a pour -in-place rubber could be used. However, the problem with that type of ground cover for a playground of that size would be cost -prohibitive and it is still not 100 percent infallible. The poured -in-place rubber is a permeable surface and an excess flow would bring the sand and debris down on it and it would get inside of the rubber which would affect the impact attenuation. Staff cannot prevent the outcome but could put up some measures to possibly protect the playground with sandbagging, a temporary measure. Perhaps at some point in the future some kind of splash wall could be built if funding became available. However, there are certain constraints and such a project would have to be run by the Department of Fish & Game because the creek is a blue line stream that flows year `round. C/Hsieh asked how long repairs would take and PMS/Jordan said that the remediation would require input by geotechnical engineers and soils engineers to begin to put together some numbers in terms of designing a fix. C/Herndon said that this is the first experience with the mesa and some redesign may be required. PMS/Jordan said the mesa held up very well. Staff walked the area today and the mixed paved/decomposed granite with paraffin wax binder held up well. Some of it washed off down to the native soil but there was no significant damage. The sediment and soil that were lost was next to the stairs that go up the mesa trail. Water flowed all the way down the mesa trail and got into the "canyon" area next to the stairs which exposed boulders that were not previously exposed and the soil that covered the boulders ended up in the bench drain. The trail was well designed and held up well. The amount of water that the City experienced was phenomenal. C/Herndon asked if the stairs that were undermined belonged to the City or another agency and PMS/Jordan said those stairs are within an easement owned by LA County Flood Control District. PWD/Liu will be reaching out to the Flood Control District to see if they are willing to be forthcoming with a fair -share contribution toward remediation. Chair/Grundy asked if there was significant damage in other parks and PMS/Jordan said no, that most of what he showed the Commission was about the worst of what the City experienced. At the back of Ronald Reagan Park a pretty good sized Eucalyptus JANUARY 26, 2077 PAGE 4 P&R COMMISSION tree was lost and the fallen tree will be there for a while. The park is so saturated he does not want to put tree trimmers and their equipment out there and create ruts. At Peterson Park at the center of field #2, the softball field that is closer to the Skatepark and slope, a good sized oak tree fell. It was blocking the sidewalk so he had Brightview Landscape clear the walkway. That tree will stay where it is until the soil dries. Playgrounds were flooded at Maple Hill and Reagan Parks. There was debris at other places. Throughout the City there were a number of trees that fell, most on private property and one that fell and blocked Grand Avenue to which the City responded. Close to Ronald Reagan Park a large tree fell in District #41. Chair/Grundy saw that fields were closed for a few days and wondered if once fields are used again there was any chance they would be chewed up. PMS/Jordan said he asked RS/McKitrick to notify the user groups that the fields would be closed through Thursday and the fields will be re-evaluated tomorrow to see if they can be opened. He was at Sycamore today and it is still saturated like it rained yesterday. He doubts that the fields will be open over this weekend. ACM/McLean said that with respect to the storms, the state has declared a State of Emergency in Los Angeles and other counties to prepare for any funding that may come in the form of relief funds as a result of the storm. The City has a special project account and will include everything in that accounting in that fund so that if there is an opportunity to apply for emergency relief funds it will do so to cover some of the damage repairs. ACM/McLean spoke about the cancellation of the Winter Snowfest due to the storms and the City's desire to protect its property and access to the facility for the user groups. 2.3 CIP PROJECTS—ACM/McLean 2.3.1 Diamond Canyon Park — The Grand Opening was held on December 31d, 2016. This is a very unique park and different from anything else in the City's group of parks. The demonstration garden is a very nice feature. There are two playgrounds for different ages and a workout circuit. 2.3.2 Stardust Park ADA Improvements — This project has been completed with unique play equipment, new landscaping, ADA enhancements and drainage improvements. 2.3.3 Peterson Park Playground Equipment — The equipment is now open to the public. 2.3.4 Larkstone Park — This project is underway along with the adjacent housing project. This park is a split level on the slope on the way JANUARY 26, 2017 PAGE 5 P&R COMMISSION up Larkstone Drive toward South Pointe Elementary School. There will be two green areas with walking paths that connect the two levels, play equipment, landscaping features, etc. The grading permits have been issued and with some rain delay it is contemplated to be open later this year. 2.3.5 Pantera Park/Steep Canyon Trail — This rough grading is underway. Construction has been delayed with the storms. The ground is very wet which has slowed the project. However, it is expected to be done in April. 2.3.6 Lonqview South Improvements/Longview Park North Swing Set — The bid package is underway and should be out to bid soon. Once responses are received, staff will make its recommendation to the City Council for an award of contract. Longview Park South is a project that will be very similar to Stardust Park. It includes new play equipment, ADA Accessibility improvements, landscaping enhancements, new benches, trash cans, tables, etc. Chair/Grundy asked PMS/Jordan if he could include photos of the equipment at Stardust and Peterson Parks in his next presentation. PMS/Jordan responded that it was his intent to do that for his PowerPoint presentation this evening but felt that reporting the storm activity was more important for tonight's presentation. He will do so for his February presentation. C/Herndon said the initial Larkstone Park design was brought to the Commission about three years ago and wondered if it would be appropriate for staff to provide a review of the design to the Commission. ACM/McLean said that staff will bring back a copy of the approved plans and designs for a future meeting. 2.4 LIST OF PENDING COMMISSION REQUESTS —ACM/McLean 2.4.1 Request for trail descriptions to be placed at the base of each trail - interpretive panels are in the fabrication process and will be delivered to City Hall for installation in early February. If all goes according to schedule, staff will be able to provide the Commission with photos at the next meeting. 2.4.2 Request for breakdown of number of events at the Diamond Bar Center — staff is working on an analysis of all events held at the Diamond Bar Center (rentals, free use, senior clubs, contract classes, etc) during the past fiscal year for which data is available. 2.4.3 Request for review of the military banner program — This item will be brought to the Commission in February for discussion. JANUARY 26, 2017 PAGE 6 P&R COMMISSION 3. OLD BUSINESS: None 4. NEW BUSINES: None 5. ANNOUNCEMENTS: C/Hsieh thanked staff for their hard work. The wood chips at the dog park got moved. PMS/Jordan said that not much of it was moved because of the weather, but in the large dog park, because of the incline, it migrates downward and staff put a fence within the fence with a smaller gauge opening to restrain some of the chips. C/Hsieh said she was concerned about the small dog area and that some of the mud ran off onto the sidewalk. She thanked staff for responding to her requests. C/Liang said he appreciated the report on the 360 program. He visited the Diamond Bar Center this morning. The Center looks good and he is proud to use the facility. He attended the December 3rd Diamond Canyon Park opening and said it was gorgeous and he encouraged his colleagues to visit the park. He had a great experience walking the park that day and trying out all of the exercise equipment was a great experience as well. C/Herndon reiterated his "attaboys" on the Diamond Bar Center. Staff does a great job and the presentations are very helpful. He too attended the Diamond Canyon Park Grand Opening which he thought was a very nice presentation. Subsequently, he and his wife took three of their great grandkids to the park and they had an excellent time playing on the equipment and hiking on the trails. It is a very nice addition to the City. VC/Sulakhe thanked the Diamond Bar Center staff for doing such a good job. She is looking forward to the Bridal Show. She thought it would be a big event this year as the word is spreading. Sycamore Canyon is one of her favorite parks and the location and geography draw the water. It is very natural. She had a friend visit from Columbus who could not believe the City had such a nice little park in its community. She followed the extensive Facebook postings during the storm. Many areas suffered greater destruction than Diamond Bar and Diamond Bar will come out of it stronger. Hopefully, the relief fund will come through to help. Happy New Year to everyone. Chair/Grundy echoed his colleagues' comments with respect to the reports and information provided by staff during the meeting. He enjoys hearing the updates and viewing the PowerPoint presentations. He has always admired the Diamond Bar Center. He believes it presents well and staff does a great job maintaining it. It still looks as beautiful as the day it opened and he is happy to hear that the website and social media is being updated. Great job on the Diamond Canyon Park. He remembers walking the site before it was developed and where the lower playground is situated was basically an empty lot with empty beer bottles and to see what it is today is remarkable. He was not too sure about the garden area when the concept design was presented but it really did turn out very well JANUARY 26, 2017 PAGE 7 P&R COMMISSION and when it develops and matures with plant growth it will look even better. He really enjoyed how the park turned out. Hopefully, the rain has cut into the drought some if not ending it. ADJOURNMENT: C/Herndon moved, C/Hsieh seconded to adjourn the meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:22 p.m. The foregoing minutes are hereby approved this day of 2017. Respectfully Submitted, RYAN MCLEAN, SECRETARY Attest: DAVE GRUNDY, CHAIRMAN CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 FEBRUARY 23, 2017 CALL TO ORDER: Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chair Sulahke led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Kim Hsieh, Vice Chair Manisha Sulakhe and Chair Dave Grundy Absent: Commissioner Benny Liang was excused. Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Andee Tarazon, Recreation Supervisor; and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: Ryan Gately was happy to be present tonight as part of his Eagle Scout project "Citizenship in the Community." Tomorrow he will be assisting the VFW in renovation of their parking lot. CALENDAR OF EVENTS: As presented by ACM/McLean. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the September 22, 2016 Regular Meeting — C/Herndon moved, C/Hsieh seconded, to re -approve the Minutes of the September 22, 2016 Regular Meeting as presented and delivered to the City Council. Without objection, the motion was so ordered with C/Liang being absent. 1.2 Approval of Minutes for January 26, 2017 Regular Meeting. C/Herndon asked for the days to be corrected under Item 2.1.1. This item was continued to the March 28 meeting. FEBRIARU 23, 2017 PAGE 2 P&R COMMISSION ACM/McLean updated the Commission on impacts on fields as a result of recent rainstorms. There have been cancellations of field availability. Maintenance of those fields is important to provide to the user groups. The City has experienced significant drought years and has experienced more rain this year than for many past years. Two of the strongest storms in the last 10 years occurred this month (February), which has led to significant amounts of water puddling on the fields and it takes a very long time for the fields to dry out. In addition, the storms have raised the water table. Diamond Bar has a very high water table and the storms have exacerbated that issue. When staff looks at field availability, it makes that decision based on protecting the community's asset to make sure that the field availability is not impacted or destroyed going forward. Staff believes it is very important that if events must be canceled for a period of time during the winter season due to the condition of the field, it offers a better alternative than practicing on it, damaging it and having to shut it down for periods of weeks or months. Staff will continue to make decisions regarding the availability of fields on a case-by-case/day-by-day basis to make sure that the field remains in good condition. Chair/Grundy said he has been involved with field work for 10 years as an active volunteer of the local AYSO and he continues to run on the fields as a referee. He knows what kind of damage can occur to these fields if they are accessible after rainstorms. The damage can last for months and months, and as opposed to a two-week inconvenience it could be potentially up to six months of damaged fields and inconvenience. He concurs with staff that it is appropriate to close the fields when there is a potential for lasting damage because in the long run it serves to provide the user groups with better quality fields over the long run. C/Herndon said that late this afternoon he received copies of emails. One such email was dated February 14 and timestamped 6:18 p.m. and read: "Just for your information I arrived at Heritage Park at 5:15 and immediately notified the City to turn on the lights and they were stalling. We are here with no lights. I keep getting (told) the attendant is on his way, since 5:15. The field attendant finally arrived and was very nonchalant. He didn't say sorry for being late or express compassion for the parents or kids stuck in the dark. I asked the guy, Brad, if he could prevent this from happening again and his response was surprising. He actually said the situation may happen again and did not offer a solution. He was just plain rude. C/Herndon said he hates to hear things like this and perhaps there are two sides to the story. While he can understand where some things happen where someone cannot show up he felt that if there was a problem how it might better be handled. ACM/McLean stated that the City expects staff that interfaces with any resident, whether it is in Parks and Recreation, Planning, Building, to treat the customer with respect. He is not personally familiar with this situation and this email was not shared with any staff member so he would not be able to comment on the details of the situation but will look into the matter and report back. He asked FEBRIARU 23, 2017 PAGE 3 P&R COMMISSION C/Herndon to provide him a copy of the email and said he would speak with C/Herndon after the meeting to learn more. C/Herndon asked if there was a shortage of field attendants and ACM/McLean said there had been some turnover but there has been staff to backfill those positions when they are vacant and have continued to have the position hours covered. VC/Sulakhe asked if there was an option for people who are missing practices. ACM/McLean responded that it is very difficult to make up rain days with a different option because the fields are outdoor fields and impacted by rain and there is not a large enough facility to provide indoor facilities. Most of the time, Southern California is blessed with great weather and field convenience. This year the area has suffered significant storms that are unusual to the region. Staff works with groups to maximize the space available but in the event of an Act of God, the City has few options. VC/Sulakhe asked how staff notifies users about the closures and ACM/Lean responded that staff uses the same process that it has for many years which is to determine whether the field is playable or not by going onsite to make that determination. Staff uses hotlines and emails to notify the user groups of closures. Chair/Grundy said that in the space of one game he has seen a field look perfect but when you go onto the field it is squishy and by the time the game is finished, mud fields have developed where there has been active play and if one visits the field three months later, those mud fields are now dirt spots because the grass was killed off. As he previously stated, the momentary closure versus lasting damage of the field is still a value -proposition for the users. He would prefer to have quality fields over being able to have that one - day use. C/Herndon said that he plays softball in other cities and they have the same policy which is very understandable from the user group point of view. The fields have to be protected or they can become almost unplayable. Most user groups he knows certainly understand the situation. C/Hsieh felt staff could look for additional ways to notify users and citizens in advance such as sending out memos. ACM/McLean said he would look into other options. In the meantime, staff meets frequently with user groups to let them know what is happening with fields and what the City's process is for notification about closures, etc. C/Herndon said that he is aware of one city that has a 1-800 number people can call anytime and receive current information about the state of the fields, information on field closures and other matters. In addition, perhaps a notification can be placed on the City's website. Also, as a reminder, the City's website is being updated and once that is done each department will have a greater ability to make information available on the website and a dedicated page for field conditions could be included and updated daily. FEBRIARU 23, 2017 PAGE 4 P&R COMMISSION 2. INFORMATIONAL ITEMS: 2.1 RECREATION PROGRAM UPDATE — RS/Murphey 2.1.1 PowerPoint Presentation —Military Banner Program — RS/Tarazon C/Hsieh asked why the hardware has to be replaced and RS/Tarazon explained that new brackets were installed because once they are taken down they have to be re-evaluated. The City switched to a new contractor and at that time began changing over to a high wind resistant bracket as the banners have been replaced. As far as how long photo banners would last compared to the current banners, RS/Tarazon said she spoke with her contractor which is a very large banner company and his recommendation was that photo banners look nice in the beginning but fade significantly faster due to the photo coloring. C/Hsieh continued pursuing the option of photo banners. ACM/McLean said it would be very difficult to quantify the fading process because there are so many factors involved that it would be unlikely a good date could be produced on which to base such a decision. Staff has to use the information the professionals who create the banners provide. Staff presented the request for information to that contractor and the contractor gave staff his professional opinion which was that due to the vibrancy of the colors necessary to create a photo that, as a result of his experience he has stated that there is a greater amount of fading on banners with color photos than banners that use standard colors only. ACM/McLean said he would hesitate to put a certain amount of time to the facing process because staff cannot confirm that it is actually the case. C/Hsieh continued her pursuit of photo banners and suggested that if people who completed applications for banners were able to upload the photo into the application it would bypass staff having to chase down the photos. She felt that with respect to cost, there may be another company that could make the banners and she wanted staff to get bids toward making the project happen. ACM/McLean said that whenever these types are done staff goes out to bid. He knows there are other companies that could do the banners and staff could ask their opinion on the fading issue. He added that this has been an investment over a long period of time and the City Council has set aside monies to produce these banners. In addition, the City produces an annual event on Veterans Day that is very well attended which is another opportunity to show veterans how much they mean to the community and how much their service is valued. Staff's recommendation at this time is to maintain the current banner program for the reasons outlined in staff's report. FEBRIARU 23, 2017 PAGE 5 P&R COMMISSION Chair/Grundy commented that his opinion is that he supports staff's recommendation and he does not feel he would be interested in pursuing the costs as shown in staff's report. VC/Sulahke commented she believes the cost for bracket and hardware is important for safety reasons. Keeping in mind the emotions of C/Hsieh, she believes it is wonderful and awesome that the City provides banners and a Veterans' Day event which are included in the budget that has been planned. C/Hsieh's recommendation is good but it means additional costs to the City for further evaluation it should not be done because "fading" is not quantifiable as stated by staff. She would not like to have people looking at faded banners and feeling sad about it. C/Herndon said he appreciated the passion of his colleague. The two banners that were presented show the name of the veteran is much larger than what is currently displayed. People who travel Diamond Bar Boulevard at a significant rate of speed would benefit from the larger print. The cost of the pictures would definitely increase the budget if they needed to be replaced more frequently. He would recommend that the Commission accept staff's recommendation to continue with the current banner program. He has attended Veterans' Day Celebrations which are very well done and the veterans are very appreciative of those ceremonies. He believes that the City does a pretty good job of honoring its veterans and he wants to see the program continue. 2.2 MAINTENANCE REPORT — PMS/Jordan 2.2.1 Power Point Presentation — PMS/Jordan. 2.3 CIP PROJECTS—ACM/McLean 2.3.1 Larkstone Park — This is the City's next new park and follows the recently opened Diamond Canyon Park. Construction of the park is underway near South Pointe Middle School and the new Lennar Homes development, and it is being constructed by Lennar as part of the development agreement for the project. The park consists of 4.68 acres with 2.18 acres developed and usable for patrons. This is a primarily passive neighborhood park made up of grass areas, a walking trail that traverses the perimeter, a tot lot playground area and other walking paths and unique landscaping features. The park offers a unique layout that attempts to maximize interesting topography similar to Diamond Canyon Park. This facility is separated into two pads, an upper portion which is where the restroom facilities and playground are located and a lower portion approximately 80 feet downslope from the upper pad. The parks are not connected by internal pathway, walkway or trail. Patrons will walk up the sidewalk to the other side of the hill to access the upper portion. There are grass areas on both pads with walking FEBRIARU 23, 2017 PAGE 6 P&R COMMISSION paths that circle the perimeter. The lower pad has a "Yoga Garden" which is a standalone area with berm, turf and boulders, a quiet area separate from the park area. There is a seat wall on the lower pad where people can sit and enjoy the quiet and scenery, various picnic tables and benches, drinking fountains, information kiosks, tubular fencing and the City's updated park monument signage will be included. There are 184 trees of varying species including Crepe Myrtles, Coast Live Oak and Sycamore. Staff estimates it will cost the City $40-$50,000 per year to maintain and staff estimates the park will be open to the public toward the end of 2017. C/Hsieh asked how many parking places there would be and ACM/McLean responded 20 total with one (1) handicap parking space in each of the pads (two) located on the upper and lower pads. Chair/Grundy said that as is evident, people with dogs will create their own paths where there seems to be a natural traffic flow. Hopefully, there will not be too many people but there will be some traffic on the hillside going between the two pads. ACM/McLean said this site is slightly different from Pantera where there is a connection between the sidewalk and the street to the slope that goes down to the dog park. This park will have bench drains and the hillside is very steep. If those kinds of incidents begin to happen, that issue will be addressed at that time. Chair/Grundy hoped that staff would monitor the situation once the park is open. ACM/McLean said that as with any new facility, staff will monitor the site and take proactive measures to make necessary corrections and adjustments. C/Herndon asked if there would be fencing at the top of the hill and ACM/McLean said he did not believe there would be. C/Herndon said it appeared that the tot lot was fairly close to the top of the slope which could provide a safety hazard. He suggested that some kind of fence be placed at the top of the slope if only adjacent to the tot lot. Chair/Grundy thought it was a good idea even if it is only toddler high. If the slope is that steep the City needs to think about the possibility of an accidental fall. ACM/McLean said he would look at the plans and determine whether fencing is proposed at the top of the slope and get back to the Commission at the next meeting. C/Sulahke asked if the walkways go up and down the park and ACM/Mclean reiterated that the walkways circle the perimeter of each pad and there is no walkway that connects the two. The sideway adjacent to the park is the only access to both pads. FEBRIARU 23, 2017 PAGE 7 P&R COMMISSION 2.3.2 Stardust Park — This project was completed in December 2016. This is a project that has new play equipment and pour -in-place surfacing, ADA Accessibility Improvements, landscaping and drainage improvements all of which was fully funded via a County Grant. Photos are included in the Commission packet. He showed a time-lapse video of the park that is available on the City's website as well as the City's YouTube site. 2.3.3 Peterson Park Playground Equipment — This project was a four month process that was also completed in December 2016 which involved replacement of old play equipment that was installed in the 90's and needed replacement. Also installed was pour -in-place surfacing and a perimeter fencing. He showed a time-lapse video of the park that is available on the City's website and on YouTube. 2.3.4 Pantera Park/Steep Canyon Trail — This project is making significant progress and should be completed in April, weather permitting. 2.3.5 Longview South Improvements — This project is similar to the Stardust Park project. Improvements will include new play equipment, ADA improvements, landscaping improvements, new tables, benches, etc. The City Council rejected the first bid and it is back out for re -bid with new bids expected to be opened on March 7th. Provided there is response by a responsible low -bidder, the matter will go to the City Council for Award of Contract. ACM/McLean said there has been a significant number of projects with more to come and he thanked the Public Works Department and Parks Department staff who have been working hand -in -glove to complete these projects on-time and under budget. It is nice to see kids on the play equipment at Peterson Park. Chair/Grundy said the videos are an effective way for the Commissioners to see the construction and understand the amount of effort by staff and consultants to make the parks look the way they do. It takes a lot of people, equipment and care and it shows. 2.4 LIST OF PENDING COMMISSION REQUESTS — ACM/McLean 2) Request for trail descriptions to be placed at the base of each trail. The panels are at City Hall and scheduled to be installed in batches over the next few weeks. Staff is recommending that once installed, that this item be removed from this list at this point. Dated June 23, 2016: Request for an updated trails map. This is a very recent update. As of Tuesday night, the City Council adopted the mid- year budget. Unfortunately, the Snowfest had to be canceled due to the weather which added to the savings related to cancellation of that event FEBRIARU 23, 2017 PAGE 8 P&R from which it was decided to fund several maintenance items and projects that have been postponed due to budget and timeframe, one of which was the Trails Map for which funding was included to produce a new and updated Trails Map in the mid -year budget. As a result, staff will be going through the procurement process and working with the proper consultants to develop the Trails Map this year. Request for Review of the Military Banner - Presented to the Commission this evening and with the Commission's recommendation, staff would recommend this item be removed from the list. C/Herndon spoke about VC/Sulahke's request for outdoor lighting at the Diamond Bar Center near the rear entrance. He is aware that there is inexpensive solar powered lights available that could possibly serve as a temporary lighting source for that and wondered if staff could look into the viability of that type of solution. ACM/McLean said he would ask PMS/Jordan and his crew to look into it to see if there was something that would work because he does not know what options are available or what might work in that particular instance. 2.5 YOUTH BASEBALL UPDATE —ACM/McLean This item dates back to the October 2016 Parks and Recreation meeting during which staff presented updated participant information about the Youth Baseball Program. Over the years staff has noticed a decline in participation and more particularly over the last three years in which the City has experienced the lowest participation in the last decade. Summer of 2016 saw the lowest participation since 2006 and 2015 and 2014 were the second and third lowest respectively. Given the continued decline in enrollment, staff has been forced to reorganize the divisions which presents certain issues. In 2014, the four and five year old division (T -Ball) had only 26 kids and the six and seven year old had only 25. Obviously, with baseball requiring a minimum of nine players for each team, this trend makes it difficult to produce a league in which the City has enough teams to play games and have a regular schedule. In 2015, because of the lack of players, staff condensed the divisions with a four to six year old division with seven year olds moving up to the eight and nine year old division which is T -Ball coach -pitched to kid pitched and nine year old participants were moved to the 10-11 year old division. This presents an issue because there are kids of significantly differing ages in maturity, strength and skill levels and presents concerns for the overall comfort level and enjoyment of the younger participants in the program. Participants and parents have indicated that the summer presents a more difficult time to have a dedicated league because of vacations, summer school and other commitments during non -school days. So having a practice and two games per week can sometimes be challenging and may be impacting participation over the last three seasons as well. Staff has been collecting information on demographic changes, trends throughout the Diamond Bar community. Staff has noticed that the Pony Baseball program has experienced a significant decline in participation. In the past there were seasons FEBRIARU 23, 2017 PAGE 9 P&R COMMISSION where Pony Baseball had in excess of a thousand participants which is now down to approximately 300. He has spent a considerable amount of time looking at demographic data over the past two census years (2000 and 2010) as well, the recently released 2015 estimates. Staff is noticing that Diamond Bar is a rapidly aging community and there are not the number of children in the City that there were in 2000. There is a significant decline in the 0-14 year old group which has witnessed a 30 percent decline since 2000. Diamond Bar is now home to more residents 60 and over than 0-14 which is nearly a flip-flop of what it was in 2000. There are a number of factors that can play into that includirtg home prices and changing demographics. Staff has noticed that the Baseball program and other field sports participation has seemed to decline. Staff has seen increased participation in court sports. The Basketball Program is at an all-time high this year with 475 or so participants. The City is bursting at the seams with the Basketball and participants in the Tennis Anyone contract class program which is the City's most popular athletic contract class. Staff believes these trends show a growing interest in these sports and staff hears of growing interest in badminton in the community. The High School has a CIF championship winning program and they have a former Olympian in Diamond Bar that participated with the US Team in the last Olympics. As staff reviews all of the programs and attempts to develop programs that expand the reach and better reflect the interests of the community today, staff has made the decision to eliminate the baseball program this summer, which was not a decision that was made lightly. It is very difficult for him as a participant in years past to see the changing interests. But he also recognizes that it is important to provide programs that reach the most people and provide opportunities for the things residents are interested in. Staff will eliminate the baseball program this summer and look at developing other opportunities by developing pilot programs and short weekend -based programs and may look at other types of leagues. Staff will spend time brainstorming and developing new opportunities and programs for youth which will become part of the next budget year. Based on declining participation, he believes that the elimination of the baseball program will help the Pony League in that they can be the source of baseball for local youth and it opens availability of Heritage Park for other user groups that may provide baseball to a target audience. C/Herndon said he agreed that stopping the City's program for baseball is a good move based on ACM/McLean's presentation. Rather than declining participation, he believes the problem was an extensive shortage of sports fields in the City because with the decline, the City continues to have a shortage of sports fields. He believes some of the sports programs are beginning to grow again. He spent time with the President of the Pony League last week and he told C/Herndon that there were six more teams this year than last year. And they do not have enough practice fields. If Heritage Park is released that will be helpful because it is a lighted field. He has also spoken with the Diamond Bar Soccer League and they tell him they have more kids participating this year than FEBRIARU 23, 2017 PAGE 10 P&R COMMISSION in past years. Girls Softball continues to practice on infields with soccer in the outfields which tells him there are not enough sports fields available. In short, he hoped the City would not be short-sighted by all of the statistics and spend more time with the youth sports programs and determine what they mean when they say they have a shortage of access to fields. Rather than seek new opportunities for the City to provide sports, he felt it would be helpful to do everything possible to support the youth sports programs already in existence. Chair/Grundy said that as C/Herndon said he believes it makes sense to discontinue offering Pony Baseball but it would be nice if the City continued to maintain information about what baseball programs are available so that the City can make recommendations, should they be asked. ACM/McLean responded that every employee has a copy of the "Employee Black Book" which contains information on youth sports programs including the Diamond Bar Pony League and should someone call the City, any employee can provide direct contact to that program. ACM/Mc/Lean stated that it was staff's intention to provide attachments to the staff report on this item which was a complete breakdown that showed participation over the time period 2000 to 2016 for each division for Diamond Bar residents versus non-resident participation. ACM/McLean said he would send out the information to the Commissioners on Monday. 3. OLD BUSINESS: None 4. NEW BUSINES: None 5. ANNOUNCEMENTS: C/Hsieh thanked staff for the reports. C/Herndon said he was pleased to see how the parks have been updated. His great grandkids thoroughly enjoyed the facilities at Diamond Canyon Park He is sure the other neighborhood parks will be put to great use. Again, he hoped that the City would not try to statistically justify not getting kids more sports fields as he previously indicated because he knows that lighted fields are at a premium. He thanked staff for their reports and all that they do for the City. VC/Sulahke thanked everyone for the detailed report. She particularly likes how complaints about the weather were handled and that people were notified. When nature takes over there is not much that can be done but it is good that there are sandbags available and that everyone was made aware of the cancellation. Because the public is not always aware of sources of information the more frequently that information is given out will make it easier for residents. In addition to the website and hotline perhaps the City could send out reverse calls in emergency situations. FEBRIARU 23, 2017 PAGE 11 P&R COMMISSION Chair/Grundy echoed the comments of his colleagues. Love the videos. Again, he fully supports closing fields to make sure the City is proactive for the long- term and not short term. ADJOURNMENT: C/Herndon moved, C/Hsieh seconded to adjourn the meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:40 p.m. The foregoing minutes are hereby approved this day of 2017. Respectfully Submitted, RYAN MCLEAN, SECRETARY Attest: DAVE GRUNDY, CHAIRMAN PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: CHRISTY MURPHEY, RECREATION SUPERINTENDENT SUBJECT: RECREATION PROGRAM UPDATE MARCH 23, 2017 MEETING DATE: 3/23/2017 Community Recreation Guide The 2017 Spring Recreation Guide was to Residents the first week of March and is available online, at the Diamond Bar Center and City Hall. The Summer Recreation Guide is currently being assembled. Contract Classes Winter session -- The Winter session began January 3 and will run through March 17. As of March 15 there are 499 students enrolled in 150 available classes. Popular classes this season include; Baby Ballet, Tennis Anyone, Dog Obedience, Social Dance, Kundalini Yoga, Harmony Aikido, Flexibility and Posture, Mature Zumba, and Mom and Me Zumbini. Spring session -- The Spring Recreation guide was mailed to residents the week of March 1. Spring Session begins March 18 and will run through June 2. As of March 15 there are 189 students enrolled in 167 available classes. New classes this season include; Spring Break Martial Arts, Girl's Hip Hop, Boy's Hip Hop, and Private Wedding Dance Lessons. Senior Programs Senior Classes - Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center, Heritage Park and City Hall. The classes vary from computer to exercise and fine arts -most are filled to capacity. The Springs Program began on February 27 and will conclude on June 16, 2017. Highlight class of the month- Mt SAC Tai Chi This Mt. SAC class is held every Thursday from 9-1 lam. This class currently has 42 enrolled which is max capacity. Tai Chi is one of our most popular classes with our seniors. Seniors who've taken this class have said that the class has improved stress reduction, increased their balance and agility and so much more. This type of class is highly recommended for fall prevention because of its balance criteria! Senior Seminars 3/13 Health, Wellness and Wholeness - 13 participants 3/20 Traditional Chinese Medicine - 15 participants 3/23 AARP Mature Driving Class - 8 participants Senior Activities and Services • Bridge every Wednesday - 8-10 per session • Mahjong every Wednesday - 35 per session average • Bingo every Tuesday and Friday - 170 per session average. • AARP Taxes - 40 seniors received free tax aide in the month of March • Complimentary Legal Services 1st Wednesday of each month - 5 appointments were booked for March Senior Special Events March 15, 2017 - 70's Disco Party -- This theme is a first for the seniors. The Bee Gees, General Lee and a disco ball, the 70s had it all! Currently we have 140 signed up. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Senior Citizen's Club has 301 members and meets each Tuesday with approximately 165 at each meeting. • The Diamond Bar Evergreen Club has 372 members and hold classes throughout the week. • The Diamond Age Seniors has 210 members and meets each Monday, Wednesday, and Friday. • The Sunshine Seniors has 820 members on their books; 220 attend their programs on a regular basis. Members meet Friday, Saturday and Sunday morning with special events throughout the year. • The Super Diamond Age Seniors has 220 members and meets each, Tuesday, Thursday, and Friday. Senior Excursions March 22, 2017 - Sony Picture Studios Tour -- We have a sold out trip of 45 seniors ready to visit the Sony Pictures Studio. Everyone will enjoy a two-hour, behind the scene picture walking tour. They will enjoy a brief video on the history and get to go on a sound stage. After the tour they will head to Olvera Street for lunch on their own. Community Excursions March 11, 2017 - Getty Villa -- 42 participants were registered to enjoy a trip to the Getty Villa. Everyone received a box lunch and plenty of time to explore this amazing museum. Facility Rentals Diamond Bar Center - The Diamond Bar Center was the location for a total of 50 private, business and non-profit rentals during the month of February. There were 15 church rentals, 1 Toastmasters meeting, 11 seminar/meetings, 3 Sunshine Senior rentals, 1 anniversary party and 2 banquets. There were also 8 weddings, 1 Senator Meet & Greet, 1 baby shower, 1 graduation party, 1 memorial and 6 birthday parties. A total of $52,424.25 in rental fees was collected during the month of February for Diamond Bar Center rentals. In February 2016 a total of $66,891.25 was collected. The 4th Annual Bridal Show took place at the Diamond Bar Center on February 26, 2017. This year's show had the largest amount of vendor participation with 45 vendors inside and outside of the ballroom. We had lots of new additions to the vendor options for the show including a food truck, Cinderella carriage, invitation vendors and a home repair company. Although there was some rain on and off all day, we still were able to have close to the same amount of participation with 302 guests (174 bride/grooms) visiting us throughout the day. Heritage Room - There have been 8 rentals of Heritage Park Community Center for the month of March. Rentals include 1 family reunion, 2 baby showers, and 5 birthday parties. Total revenue for these rentals is $2,550.00. The revenue for March 2016 was $1,220.00. Pantera Room - There has been 1 rental of Pantera Park Community Center for the month of March which was a birthday party. Total revenue for this rental is $210.00. The revenue for March 2016 was $292.50. Picnic Reservations - As of March 9, 2017 there have been 20 picnic reservations made for the month of March. There has been 3 at Ronald Reagan, 1 at Peterson, 12 at Pantera Park, 3 at Heritage, 1 at Maple Hill and 0 at Sycamore Canyon Park (due to closures). The revenue of these picnic rentals is $500.00. The revenue for March 2016 was $825.00. Youth Programs Tiny Tots -- Registration for the spring session of Tiny Tot's started Monday, February 27 and by Monday, March 6 both classes were full with a waiting list. The winter session will end on Friday, March 24. February was full of fun with celebrating Chinese New Year and Valentine's Day. The classes will celebrate St. Patrick's Day on Thursday, March 16 and Friday, March 17. The spring session will include a trip to the La Habra Children's Museum for the 4-5 year old class and a visit from Cal Poly's, Danny's Mobile Petting Farm for the 3-4 year old class. DB 4Youth -- Eight teens volunteered at the Food for Life Warehouse on Saturday, February 25. Staff reported the Food for Life warehouse staff were very happy and complimentary of the work the teens did. Nineteen teens helped out at the Diamond Bar Community Foundation's 1 K/5K Run on Sunday, March 5. They assisted with the set up and take down of canopies and chairs. In addition, they passed out water and helped in the City information booth. At the February 28 meeting 16 candidates gave speeches for the 8 positions available on the DB 4Youth board. The election will be held on Tuesday, March 28 at the regular monthly meeting. In addition, at the February meeting the teens chose the theme "City of Stars" for the 6th 711 and 8th grade dance on May 12, 2017. Volunteens -- The City of Diamond Bar's 2017 Youth Volunteen Program is a leadership training program designed for youth ages 14 to 16 who reside in Diamond Bar. Volunteens will be assigned as assistants to summer programs throughout the City. The application was available online starting Monday, February 6. Currently, there are 19 applications completed. Applications will be accepted until Sunday, April 2, 2017. Interviews will begin on Monday, April 17 at the Diamond Bar Center. Summer Day Camp -- Summer Day Camp is a 10 -week program designed to involve children ages 6-12 in a safe, fun and active environment. Camp will start on Monday, June 5 and go for 10 weeks ending on August 12. Staff has added several new exciting excursions including the Irvine Ranch Outdoor Educational Center. Here the campers will enjoy archery, hiking and zip lining. Another new excursion is to the Queen Mary where they will go on a tour and visit their 4D Theater. Registration started on Monday, March 13 for Diamond Bar residents, we currently have 515 enrolled. Youth and Adult Sports Adult Volleyball -- There are 22 participants currently enrolled in the program which began January 9 and will conclude on March 13. For only $32.00, participants receive 8 weeks of play on two courts from 7-9pm at South Pointe Middle School. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 12 participants), Thursday (average of 12 participants), and Sunday (average of 11 participants) evenings. Open play takes place from 6:30-10pm on Tuesdays, Thursdays, and Sundays. Youth Basketball -- Teams in the program played their final games on Saturday, March 11. All participants in the program were to receive a participation trophy at their final game. Recreation staff has been diligently evaluating each team every week and awarding sportsmanship points. There will be one team winner from each division. The winning teams will be recognized at the March Parks and Recreation Commission meeting and receive a certificate for their achievement. Youth Indoor Soccer -- Registration for the 2017 season started on Monday, February 6 for Diamond Bar residents and Monday, February 13 for non-residents. Currently there are 36 participants enrolled in the 4-5 year old division (division full), 54 in the 6-7 year old division (division full) and 53 in the 8-9 division (1 spot open) for a total of 143. The program can accommodate 144 participants. This league is designed to teach and enhance soccer skills in a recreational fun atmosphere. Sportsmanship and learning are key components of the program. League games will start on Saturday, April 1 and conclude on Saturday, May 20. Special Events City Birthday Party Saturday, April 8, 2017 • 11:00 a.m. - 5:00 p.m. Pantera Park • 738 Pantera Drive Staff has been busy planning and promoting for this annual event with 50 vertical street banners going up around the City the week of March 6. A food vendors meeting was held on Tuesday, March 7 at City Hall (Windmill Room) to gear up for this year's annual celebration. Non-profit organizations operating a food booth gained useful information on event procedures and health department requirements. The L.A. County Health Department requires all food booths providing food to the general public fill out an application for temporary use at the event. In addition, we are once again planning to have stage introductions and announcements at 3:00pm. Commissioners should be at the Main stage (near carnival rides) at 2:45pm for introductions and outstanding volunteer award presentations. In addition, don't forget to vote for your favorite car in the Car Show area. For event information contact: Food Booth, Game Booth, Carnival Ride Booth, or a non-profit organization Information Booth: City of Diamond Bar/ Andee Tarazon - 909.839.7067. Car Show: City of Diamond Bar/ Cloris Vargas - 909.839.7068 Business Expo: Regional Chamber of Commerce - SGV at 626.810.8473 34th Annual Easter Egg Hunt Saturday, April 15, 2017 - 10:00 a.m. Pantera Park - 738 Pantera Drive The City of Diamond Bar and the Diamond Bar Breakfast Lions Club are proud to invite you and your family to join us at our 34th Annual Easter Egg Hunt on Saturday, April 15, 2017. This FREE Egg Hunt starts at 10am at Pantera Park (738 Pantera Drive). Separate egg hunting areas will be set up for children based upon their age. Children should remember to bring their own basket to carry their eggs, and to be on the lookout for a special appearance by the Easter Bunny and his friends the "peeps"! Don't miss out on this opportunity to start a new family tradition! Pancake breakfast and pictures with the Easter Bunny will be available to purchase starting at 8:30am. For More info: 909.839.7070. Arbor Day/ Earth Day Saturday, April 22, 2017 - 9:00 a.m. - 1:00 p.m. AQMD Parking Lot - 21865 Copley Drive This year the City of Diamond Bar will be celebrating both Arbor Day and Earth Day in one combined event. Arbor Day information as well as a poster contest will be two great additions to the already popular Earth Day event. A city wide poster contest will be promoted prior to the event and feature multiple winners. All entries will be displayed at the Earth Day celebration. In addition, there is a special smart gardening workshop from 9:30am - 11am with information about backyard worm composting, water -wise gardening, and grass cycling. The workshop is free to attend, but Pre -registration is required. For additional information: www.diamondbarca.gov/earthday <http://www.d iamondbarca.gov/earthday> PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS & MAINTENANCE SUPERINTENDENT SUBJECT: MARCH 2017 MAINTENANCE REPORT MEETING DATE: 3/23/2017 During the previous month, the Public Works Maintenance Staff has been working on various tasks throughout the City. The following is a brief recap of key maintenance items completed. Diamond Bar Center • Re -Tamped eight (8) light fixtures throughout the facility. • Replaced two (2) lighting ballasts. • Serviced water feature weekly (contractor). Drained cleaned and filled water feature additionally as needed. • Patched and painted Pine Room wall. • Patched and touch-up painted various hallways. • Repaired Sycamore room door. • Repaired roof leaks (Tremco). • Replaced ice maker filters. • Performed weekly test on wheel chair lift. • Performed monthly emergency generator test and regularly scheduled maintenance. • Performed monthly exterior lighting maintenance. (Best) Heritage Park • Installed all new swing seats, chains, hangers and clevises. • Repaired store front door at east entrance. • Removed damaged men's room sign. • Cleared drinking fountain drain line. • Re-lamped one (1) light fixture. • Performed Park/playground inspections. • Treated turf and planter areas for fire ants (BV). Longview North Mini -park • Performed Park/playground inspections. Longview South Mini -park • Performed Park/playground inspections. Lorbeer Middle School • Sprayed for weed control (BV). Maple Hill Park • Performed Park/playground inspections. Paul C. Grow • Repaired irrigation mainline and replaced irrigation control valve by field #2 outfield (BV). • Performed Park/playground inspections. Pantera Park • Cleared drinking fountain drain line. 0 Cleared stoppage in men's room drain line. • Sprayed for weed control (BV). • Removed small dead sycamore tree. • Performed park/playground inspections. • Treated turf and planter areas for fire ants (BV). Peterson Park • Cleared stoppage in men's restroom water closet. • Performed park/playground inspections. • Sprayed for weed control (BV). • Treated turf and planter areas for fire ants (BV). Ronald Reaean Park • Installed all new swing seats, chains, hangers and clevises. • Cleared stoppage in men's restroom drain line. • Removed dead sycamore tree (BV). • Performed park/playground inspections. Silvertin Park • Performed Park/playground inspections. Stardust Mini -Park • Performed park/playground inspections. Starshine Park • Performed park/playground inspections. Summitridge Park • Sprayed for weed control (BV). • Performed park inspections. • Replaced broken irrigation heads (BV). Sycamore Canyon Park • Performed Park/playground inspections. • Cleaned v -ditches (BV). • Sprayed for weed control (BV). • Treated turf and planter areas for fire ants (BV). • Removed small dead tree from the trailhead. Washington Park • Retrofitted updated LED fixture onto existing architectural light pole. City Hall/Library • Cleaned monument sign and bollards. Sprayed for spiders and insects. • Patched and painted wall in the Willow Room. • Treated and painted water stained acoustic ceiling tiles throughout facility. • Re-lamped thirteen (13) light fixtures in the City Hall spaces and four (4) light fixtures in the Library spaces. • Replaced four (4) ballasts in the City Hall spaces. None where replaced in the Library spaces. • Cleared clogged sink in the library family restroom. • Installed new ice maker filters. • Repaired roof leaks (Tremco). • Performed monthly emergency generator test and regularly scheduled maintenance. • Performed monthly carpet cleaning in City Hall and Library spaces. • Performed monthly exterior lighting maintenance. (Best) Ci ide • Performed various storm related cleanup activities. • Wash, fuel and service City vehicles. • Inspected fire extinguishers and first aid kits at all City Facilities. Re -stocked as needed. • Re -stocked pet bags throughout the City. Serviced trash cans at trail heads. • Installed City Birthday Parry Banners at various park and locations. • Removed Bridal Show banners. PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: RYAN MCLEAN, ASSISTANT CITY MANAGER SUBJECT: CIP UPDATE 03.23.2017 MEETING DATE: 3/23/2017 Pantera Park Trail Progress continues with all rough grading completed and timber stairs installed. The contractor is currently working on grading the adjacent slopes and compacting the trail. Weather permitting, the project remains on schedule for an April completion. Larkstone Park The developer continues to work on the initial construction of Larkstone Park, with permits issued and grading operations underway. The project is expected to be completed in late 2017. PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: RYAN MCLEAN, ASSISTANT CITY MANAGER SUBJECT: REQUESTS FOR INFORMATION & ACTION MEETING DATE: 3/23/2017 PARKS AND RECREATION COMMISSION REQUESTS FOR INFORMATION / ACTION - 2017 UPDATED - March 23, 2017 Meeting Date Request Requested By Respondent 02.27.2014 Commission would like to review GRUNDY Ryan Heritage Park "special needs" input McLean before the conceptual plans have been finalized to verify "special needs" listed in the plan. Upon commencement of the redesign of Heritage Park, staff will bring forward options for the Commission for review and comment. 04.23.2015 For future consideration - a sidewalk HSIEH Ryan installation project at the Diamond McLean Bar Center from the Summitridge Drive entrance to the top. No update at this time. 04.28.2016 Request for a breakdown of the HSIEH Ryan number of events (i.e., weddings, McLean quincenieras) held at the DBC annually. The report is in the final draft form and will be presented to the Commission at an upcoming meeting. 04.28.2016 Request for additional outdoor SULAKHE Anthony fighting at the DBC near the rear Jordan entrance to the kitchen by the generator. No update at this time. 06.23.2016 Request for signage on Pantera Park HSIEH Ryan trail directing walkers from the trail McLean back into the dog park. No update at this time. 06.23.2016 Request for updated trails map. The GRUNDY Ryan adopted mid -year budget included McLean funding for this project. Staff is in the initial stages of seeking qualified contractors to complete the work. It is likely that a bid process will be necessary. 11.17.16 Request for staff to look into LIANG Ryan additional exercise equipment for McLean Seniors in the parks. No update at this time.