HomeMy WebLinkAbout02/09/2017 - Minutes - Regular MeetingCITY OF DIAMOND BAR
MINUTES OF THE, TRAFFIC AND TRANSPORTATION COMMISSION MEETING
FEBRUARY 9, 2017
CALL TO ORDER:
Chair Pechy called the meeting to order at 7:03 p.m. in the Diamond Bar City Hall Windmill
Community Room, 21810 Copley Drive, Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Mirzaei led the Pledge of
Allegiance.
ROLL CALL: Commissioners Mahendra Garg, Shokoufeh
Mirzaei, Chairman Ed Pechy
Absent: Commissioner Cynthia Quan and Vice Chair
Surendra Mehta
Also Present: David Liu, Public Works Director; Kimberly Young,
Senior Civil Engineer; Fabian Aoun, Assistant
Engineer; Christian Malpica, Associate Engineer;
John Beshay, Associate Engineer; and, Stella
Marquez, Administrative Coordinator.
APPROVAL OF MINUTES:
A. Minutes of the January 12, 2017 Regular Meeting
C/Garg moved, C/Mirzaei seconded, to approve the Regular Meeting Minutes
of January 12, 2017. Motion carried by the following Roll Call vote:
AYES:
COMMISSIONERS:
Garg, Chair/Pechy
NOES:
COMMISSIONERS:
None
ABSTAIN:
COMMISSIONERS:
Mirzaei
ABSENT:
COMMISSIONERS:
Quan, VC/Mehta
II. PUBLIC COMMENTS:
Nicole Ertel said she has witnessed cars blowing through the Winterwood Lane and
Quail Summit Drive area when the crossing guard is standing in the middle of the
street with her stop sign. In addition, there are vehicles parking and blocking
residential driveways. Cars are also blowing through the crosswalk at Diamond Bar
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Boulevard and Quail Summit Drive. She hoped the Traffic and Transportation
Commission would approve having a police officer onsite between 2:45 and 3:15 p.m.
to monitor the traffic.
PWD/Liu said he would follow up with the crossing guard company and talk with the
supervisor about the problems and issues that have been conveyed to the City this
evening and will make sure that the crossing guard is able to effectively do his or her
job. In addition, staff will follow up with the Sheriffs Department to discuss
enforcement.
III. ITEMS FROM STAFF:
A. Traffic Enforcement Update:
1. Citations: November, December 2016 & January 2017
2. Collisions: November, December 2016 & January 2017
3. Street Sweeping: November, December 2016 & January 2017
PWD/Liu explained that this report is not available to the Commission this evening
and the matter will be brought back to the Commission.
IV. OLD BUSINESS:
Chair/Pechy asked for an update on DBHS Rajvir Duds request indicating his interest
to work with the City which he presented during the January 12, 2017 meeting.
PWD/Liu responded that staff forwarded the student's resume and relevant
information to the City's HR Manager which resulted in follow up calls and
discussions. PWD/Liu said that the HR Manager explained that the City appreciated
his information and willingness to help the City but indicated that while the City has an
internship program, the minimum requirement is that the individual must be a qualified
college student to meet the requirements of the program and in fact, the one and only
Public Works position is currently filled.
V. NEW BUSINESS: None
VI. STATUS OF PREVIOUS ACTION ITEMS: None
VII. ITEMS FROM COMMISSIONERS: None
VIII. INFORMATIONAL ITEMS:
A. Traffic Signal Infrastructure Upgrades Project, Phase I through Phase Ill —
AE/Malpica — Notice of Completion was filed at the February 7 City Council
Meeting. For Phase Il, staff will be recommending Elecnor Belco Electric fora
contract award at the February 215' City Council meeting with construction to
be completed 90 days after the Notice to Proceed.
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B. Adaptive Traffic Control Signal System — RFP — AE/Malpica — Staff held
vendor demos on January 26th and today at City Hall with four vendors
demonstrating their system abilities and performance. Preparation of an RFP
is the next step in the procurement process to select and implement the
preferred Adaptive Traffic Control Signal System.
C. Copley Drive/Golden Springs Drive Intersection Enhancements —
AE/Malpica — The traffic study was completed and is currently under review
and once the review is completed the design will move forward. A consultant
will be selected to assist with the design followed by implementation of
construction of the recommended improvements at the intersection.
D. Battery Backup Project — AE/Malpica — The contract was approved at the
January 17th City Council meeting. The pre -construction meeting is scheduled
for Monday, February 27 at City Hall at 2:00 p.m. followed by construction
which is scheduled to be completed within 30 working days.
E. Area 5 Road Maintenance Project —AE/Beshay- Staff held a design kickoff
meeting this week with the designer, Onward Engineering, which is currently
performing the field investigations. The design is intended to be completed in
March with construction to commence in June.
F. Willow Heights Construction Update/Diamond Bar Boulevard/Brea
Canyon Road Intersection Enhancements AE/Beshay — This project has
been completed and Notice of Completion was approved by the City Council at
its January 17th meeting. There are a few punchlist items to be completed by
Lennar's contractor which is underway.
G. Lemon Avenue Interchange Project — SCENoung — Construction is well
underway at this project location along Lemon Avenue at the SR60 freeway.
Staff has received complaints from residents regarding lane closures along
Golden Springs Drive when there is no work taking place on Golden Springs
Drive. The lane closures have occurred because the project is designed per
Caltrans standards and the work along Golden Springs Drive is part of the
overall first Phase of the project, for which Caltrans requires that the traffic
control be designed for the first phase in its entirety and implemented at one
time. Staff has inquired about taking the traffic control down and installed
when work begins on Golden Springs Drive, but it would result in a very costly
change order. As a result, the traffic control will remain in place and staff is
working with the contractor to see if the start time of the portion of work along
Golden Springs Drive can be moved up. Unfortunately, with all of the rain, it
will be difficult to move work up since other portions of the phase work are
being delayed.
H. SR -57/60 Confluence Project — PWD/Liu said that with respect to the
SR57/60 Confluence, Diamond Bar had visitors from the Federal Highway
Administration, and Caltrans headquarters staff from Sacramento. The
purpose of the meeting was an effort by Caltrans to show staff members some
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of the critical freight transportation project areas throughout the state, one of
which is the SR57160 which is considered a goods movement corridors. Staff
learned of the meeting on Monday and were able to meet and greet the
visitors yesterday at the site in front of the old Burger King/Honda Dealership
location. Phase III money will not be available until 2025 and staff continues to
emphasize that this project needs to be delivered now, not in 2025. The
comment that Caltrans made to him was that the visitors from D.C. and
Sacramento were very much influenced by what they saw and heard from
staff. Construction is well underway. Last week addition K -Rail was installed
along the Grand Avenue bridge and northbound lanes were restriped which
has reduced northbound from three to two through -lanes. Staff has seen a
good amount of traffic congestion especially during morning hours and. has
been working diligently with Caltrans to see if they are willing to adjust their
signal timing on the ramps to accommodate more traffic.
Grand/Golden Springs Intersection Improvements Update—SCE/Young -
Conceptual plans are being finalized and final plans and specs will begin in the
next few weeks. Construction of this project is projected for Summer 2017 and
with the existing ramp projects underway Grand Ave. will be heavily impacted
with traffic congestion related to construction. Staff will work diligently to
minimize impacts and coordinate construction as best as possible.
J. Neighborhood Traffic Management Program (NTMP) — (Armitos Place
Neighborhood) SCE/Young — No update from last month.
(Crooked Creek Drive) AE/Malpica — Preliminary design plans were reviewed
and completed. By early next month staff will be in contact with the
neighborhood captain and Commissioners will be invited to attend the
neighborhood meeting.
K. Morning Canyon Road Rehabilitation Project—SCE/Young —This project is
currently out to bid with a bid opening on February 21 with an engineer's
estimate of $330,000. This project was previously designed to remove the
large Italian Stone Pine trees that line Morning Canyon Road between
Diamond Bar Boulevard and Stone Hill. As a result of the proposal, a large
number of community members came out in favor of saving the trees since
they had been planted for more than 50 years, were large and found to be an
asset to the community. Under Council's direction, staff went back to the
consultant to consider how the roadway could be rehabilitated while at the
same time preserving the trees, and a plan was developed that would narrow
the roadway down and eliminate parking as a result, so that the parkway in
which the trees exist could be widened.
L. Diamond Bar Boulevard/Maple Hill Road Median Modification Project —
SCE/Young — Council awarded the construction contract at their December 20,
2016 meeting and staff is waiting for contracts to be signed. The pre -
construction meeting is scheduled in the next few weeks with construction to
commence by the end of the month.
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M. TR 63623 — Southpointe Residential Development/Larkstone Park —
AE/Aoun — Final grading permits were pulled this week for the full tract
development. Once the park permit is pulled, the park will be under
construction. The lower park pad is scheduled to open in March concurrent
with model home opening. The rest of the tract has three permits pulled for
the homes being developed, the model home phase followed by phases II and
III for the remainder of the home development.
N. Diamond Bar Ranch Shopping Center (Old Kmart) — AE/Aoun — This
project is in the review phase and there is currently one permit for demolition of
the fagade of the old Kmart building, much of which has been torn down in
preparation for new tenants Sprouts and Ross. With respect to concerns
about trailer trucks parking in the lot overnight, staff discussed this item in a
meeting with the contractors at the site, and they have installed construction
fencing around the property to prevent trucks from coming in as well as, to
provide a heads up that construction will be happening.
VI. SCHEDULE OF FUTURE CITY EVENTS:
As indicated in the agenda.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, VC/Mehta adjourned the meeting at 7:50 p.m.
The foregoing minutes are hereby approved this 9th day of February , 2017.
Respectf y Su i ted,
Davi G. Liu, Secretary
Attest:
Chairman,