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HomeMy WebLinkAbout02/23/2017 PRC Agenda - Regular MeetingParks & Recreation Commission AGENDA Thursday, February 23, 2017 7:00 p.m. THE WINDMILL ROOM at DIAMOND BAR CITY HALL —1st FLOOR 21810 Copley Drive Diamond Bar, California Chairperson Dave Grundy Vice -Chair Manisha Sulakhe Commissioner Lew Herndon Commissioner Kim Hsieh Commissioner Benny Liang Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available forpublic inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance oraccommodation(s) in order to communicate ata Citypublic meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking ' The City of Diamond Bar uses recycled paper in the Windmill Room. %ea" and encourages you to do the same. City of Diamond Bar PARKS AND RECREATION COMMISSION MEETING RULES PUBLIC INPUT The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060 between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060 General Information (909) 839-7060 CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION ETC] :10 1 X7_1 THURSDAY, FEBRUARY 23, 2017 — 7:00 PM THE WINDMILL ROOM at Diamond Bar City Hall —1St Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, HSIEH, LIANG, VICE -CHAIR SULAKHE, AND CHAIRMAN GRUNDY MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. FEBRUARY 23, 2017 CALENDAR OF EVENTS: PAGE 2 PARKS & RECREATION COMMISSION Tuesday, March 7 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Tuesday, March 21 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Wednesday, March 22 — Senior Excursion — Sony Picture Studios Tour — Level 3 9:OOam — 5:OOpm — Departs DBC @ 9:OOam Thursday, March 23 — Parks and Recreation Commission Meeting - 7:OOpm The Windmill Room, 151 Floor, 21810 Copley Drive, Diamond Bar Tuesday, March 28 — DB4Youth and DB4Youth "in Action" Meeting - 6:00pm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar 1. CONSENT CALENDAR 1.1 Approval of Minutes for September 22, 2016 Regular Meeting 1.2 Approval of Minutes for January 27, 2017 Regular Meeting 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation, Military Banner Program 2.2 Maintenance Report — Anthony Jordan, Parks & Maintenance Superintendent 1. Power Point Presentation 2.3 CIP Projects — Ryan McLean, Assistant City Manager 1. Larkstone Park 2. Stardust Park 3. Peterson Park Play Equipment 4. Pantera Park Trail/Steep Canyon Connector 5. Longview South Park Improvement Project 2.4 List of pending Commission requests — Ryan McLean, Assistant City Manager 2.5 Youth Baseball Update — Ryan McLean, Assistant City Manager 3. OLD BUSINESS — None 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, FEBRUARY 23, 2017 PAGE 3 PARKS & RECREATION COMMISSION make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 SEPTEMBER 22, 2016 CALL TO ORDER: Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Sulakhe led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Kim Hsieh, Vice Chair Manisha Sulakhe and Chair Dave Grundy Commissioner Benny Liang arrived at 7:10 p.m. Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Alison Meyers, Recreation Coordinator, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean ACM/McLean stated that tonight each Commissioner was provided a bag with Restaurant Week promotional items. 18 restaurants have signed up to participate. The City has provided a dedicated website for the event which is www.dbrestaurantweek.com and provides information on all of the participating restaurants which includes menus, location maps, types of food, information about the restaurant and foods offered. In addition, discounts and special menus created specifically for Restaurant Week are included on the website. ACM/McLean congratulated CSC/Knox and CSC/Tarazon who have been reclassified to Recreation Supervisor positions. At its Tuesday night meeting, the City Council approved changes to the personnel structure. RS/Knox will be supervising at the Diamond Bar Center and overseeing the rentals, contract classes, and senior programs. RS/Tarazon will be at City Hall overseeing special events, athletics and youth programs. Both RS/Knox and RS/Tarazon will report to RS/Murphey. He is very excited and positive that they will do a great job in their new positions. Chair/Grundy said he appreciated the good information. There are restaurants in the City that he enjoys and he is very pleased that the City is recognizing their contributions to the residents. He congratulated RS/Knox and RS/Tarazon upon their reclassifications. SEPTEMBER 22, 2016 PAGE 2 P&R COMMISSION VC/Sulakhe congratulated RS/Knox and RS/Tarazon and asked what took the City so long. VC/Sulahke said she did not know RS/Tarazon but knows RS/Knox and congratulated her. C/Herndon noted that he would be out of town and absent from the October meeting. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the July 28, 2016 Regular Meeting. Upon motion by VC/Sulakhe, seconded by C/Herndon, the Regular Meeting Minutes of July 28, 2016 were approved as presented with C/Hsieh abstaining and C/Liang being absent. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey C/Herndon said he noticed that for Concerts in the Park the City is renting equipment each summer for $4,500 and wanted to know if it would be better for the City to purchase the equipment. RS/Murphey explained that the City pays the bands that perform. The City pays a contractor to provide the sound system in order to provide a consistent sound system for all concerts rather than relying on bands to provide their own equipment which can result inconsistency. C/Hsieh asked if the City received a percentage of sales from the concessions and RS/Murphey responded that the reimbursement is to cover staff meals throughout the summer. C/Herndon asked if the City would make something off of food truck sales if they were implemented. RS/Murphey said the City has not looked into doing this but she knows that other cities have arrangements where they get a certain percentage of the sales. C/Herndon asked if the non -profits were willing to provide food at the concerts and RS/Murphey said there is not a good response from them and they have to be encouraged to participate and as a result, they continue to be the same vendors so there is not the desired variety in food items. 2.1.1 PowerPoint Presentation— Day Camp— RC/Meyers C/Hsieh asked the ages of the Volunteens and how the program has existed. RC/Meyers responded that the ages are 13-15 and must be available for the entire summer. In August the Volunteens were given certificates and a small stipend (Target Gift Card) as well as a 'To Whom it May Concern" letter they can use for their SEPTEMBER 22, 2016 PAGE 3 P&R COMMISSION college transcripts. VC/Sulakhe asked how long the program had existed and how many hours they can volunteer. The program began long before she came on board with the City 11 years ago. The Volunteens are limited to no more than 20 hours per week and the least number of hours recognized with a stipend is 15 hours. Chair/Grundy said that there has been a Volunteen group during the 15 years he has served on the Commission. He praised RC/Meyers for the great job she does with the Volunteen and DB4- Youth. It is tremendous effort she puts into both programs. C/Liang said his son was a Volunteen and really enjoyed the opportunity. C/Herndon said he is blown away by the kids and their great attitudes and he is proud to say he knows about the program. 2.2 Maintenance Report — PMS/Jordan 2.2.1 Diamond Canyon Park Walkthrough — PMS/Jordan. 2.3 CIP Projects — ACM/McLean 2.3.1 Diamond Canyon Park This project is in the final stages and the Mayor will dedicate the park to the community on the morning of Saturday, December 3. There were a couple of delays with this project, one of which was the bridge crossing the channel which required permits and approvals from the LA County Flood Control District. Both project managers were away for extended periods of time which pushed the project back. The bridge is now in place. The second item which has been resolved was related to an Edison pole on the corner of Brea Canyon Road and Diamond Bar Boulevard that needed to be moved which neither the City nor the contractor could do. Edison was delayed in determining how they would move the line but were able to complete the work last week. The contractor and City can now move forward with the final punch list items. There will also be some street improvement work in the area in the next few months including street widening, one lane addition, and installation of new signal poles (matching the poles at Diamond Bar Boulevard/Grand Avenue). The fence posts are in and the wrought iron fencing is being fabricated for installation by December 3. The punch list walkthrough is next week and staff anticipates the remainder of the work will be done prior to December 3. SEPTEMBER 22, 2016 PAGE 4 P&R COMMISSION 2.3.2 Stardust Park/Peterson Park Playground Equipment The Stardust Park Improvement project is a high-priority capital improvement project which is grant funded and has a deadline of the end of 2016. The project is well underway. The existing playground equipment has been removed; drainage improvement is underway, the playground equipment has been ordered and will be installed shortly. The City is on pace to complete this project by the end of November. The Peterson Park Playground Equipment project is underway. The playground equipment has been demolished, new equipment has been ordered and once in, installation will move forward along with the poured -in-place flooring. This project should be completed by the end of November or sooner. (non -agenda item) C/Hsieh asked if the City could do something such as a mini -park with the greenbelt area adjacent to homes across from the Diamond Bar Center on Summitridge Drive. PMS/Jordan said that the area is Summitridge Mini - park and is one of the District 39 mini -parks. C/Hsieh asked if the City planned to do anything with it because it is a beautiful site. ACM/McLean said that at this time he is not aware of any capital improvement plans for that site. C/Hsieh asked if the City could come up with a way to use the site. ACM/McLean said the City could take a look at the site. One of the issues with the site is that in any case it would be a very passive location because there are parking issues and it is immediately adjacent to homes. If it was developed as a park there would be no vehicular parking available and people would be parking in front of homes. It would be a difficult site to develop in a park capacity, particularly with the mini -parks spread throughout that neighborhood and the Diamond Bar Center and Summitridge Park immediately adjacent. VC/Sulakhe said she was thinking that since the Diamond Bar Center is there and there are steps leading down toward that area she felt the two could be joined together. RS/Meyers said there is a trail that comes from the Diamond Bar Center and goes across the back. If anything could be done, it might be interpretive panels and a bench to make it part of the trail. C/Hsieh asked people in the audience to come forward to discuss what they felt would work. Keileen Allen, DBHS senior said she believed that because there are so many playgrounds in the area that the City should not use money toward new equipment. Access for the trails or exercise equipment might be appropriate. C/Hsieh asked if the young people would use a stage to recite SEPTEMBER 22, 2016 PAGE 5 P&R COMMISSION Shakespeare or whatever. Ms. Allen said most likely not because DBHS and Walnut High School have music and sports. Perhaps the band could perform there but building a stage would probably be a waste of money in her opinion. Chair/Grundy said the City and Commission appreciates input on how to use open space areas and park facilities and asked students who were present at the meeting to forward their ideas to the City or Commission for future development and redevelopment especially with respect to redevelopment of Heritage Park and the Trails Program. Some of the parks that exist today such as Sycamore Canyon Park are based on ideas that were forwarded by citizens within Diamond Bar. Julianna suggested making the area part of the trail system with benches because it is a nice area with nice views. RS/Meyers said that on nights where there are meteor showers or fireworks people visit that area with their telescopes so perhaps a platform along with additional exercise equipment could enhance the area. Chair/Grundy wondered if there would be room for an official Diamond Bar program such as a "meteor shower event' that is published and where people are encouraged to participate. C/Herndon said he would be very concerned about parking on such a busy street and the more people are drawn to that area the bigger the problem is and he would hate to have people and especially children, crossing that busy street. This should be looked at very carefully. C/Hsieh said she believed the Diamond Bar Center parking lot could accommodate the site. VC/Sulakhe agreed except if there is an event going on at the Diamond Bar Center. She was there for the eclipse and observed people running with their binoculars and it became a very frantic situation because so many people had gathered there. The Center is very popular and booked with events. 2.4 List of pending Commission requests — as presented on the list - ACM/McLean Chair/Grundy asked if there was an ETA on Item 1: Review of the Heritage Park Special Needs. ACM/McLean reiterated that some of the priorities on the CIP have had to come forward due to grant requirements (Pantera Park Trail, Stardust Mini -park, Peterson Park) and until those are substantially completed, the City is not likely to move on to the other CIP items until later in the Fiscal Year. VC/Sulakhe spoke about the lighting at the back kitchen entrance at the Diamond Bar Center. ACM/McLean reiterated that staff attempted to have SEPTEMBER 22, 2016 PAGE 6 P&R COMMISSION it be part of a separate lighting project that was budgeted this year. Unfortunately, when the contractor went in to do the background work to see what was necessary to put it in it required much more intensive work than originally anticipated and there was not money set aside in the budget to cover the item as a change order. A project to add a light was not included in this Fiscal Year's budget which would have required the City to go through a public bid process and have funds budgeted, etc. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Hsieh thanked staff for their reports and for the audience participation. C/Herndon again said he felt the Volunteen Program is exceptional. The Concerts in the Park series is very well done and it is always nice to have an enjoyable summer evening in the park. He appreciates the mention of the donation by the Diamond Bar Foundation to the Concerts in the Park and it seems to him that a letter of appreciation to the Foundation would be in order. C/Liang thanked his colleagues and staff for their presentations. VC/Sulakhe thanked everyone for their participation and staff reports. She looks forward to be walking in the parks. She thanked her colleagues and staff. Chair/Grundy said he too appreciates staff's reports. As always, they are very informative and help the Commissioners to understand how things are progressing in the parks. He particularly liked seeing the PowerPoint presentation on Diamond Canyon Park which this Commission has seen from conception to reality. He can't wait to go in and walk the park. ADJOURNMENT: C/Herndon moved, C/Liang seconded to adjourn the meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:07 p.m. SEPTEMBER 22, 2016 PAGE 7 P&R COMMISSION The foregoing minutes are hereby approved this day of 2016 Respectfully Submitted, RYAN MCLEAN, SECRETARY Attest: DAVE GRUNDY, CHAIRMAN CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 JANUARY 26, 2017 CALL TO ORDER: Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Liang led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Kim Hsieh, Benny Liang, Vice Chair Manisha Sulakhe and Chair Dave Grundy Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Cloris Vargas, Recreation Specialist; Crystal Knox, Recreation Supervisor; Monique Saliu, Recreation Coordinator; and Robin Crawford, Administrative Assistant. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the September 22, 2016 Regular Meeting — C/Hsieh pointed out a statement at the top of Page 2 which she said was mistakenly attributed to her. ACM/McLean said that paragraph 2 on Page 2 would be taken out of the minutes. C/Herndon moved, C/Liang seconded, to approve the Minutes of the September 22, 2016 Regular Meeting as corrected. Without objection, the motion was so ordered. 1.2 Approval of Minutes for November 17, 2016 Regular Meeting C/Herndon moved, C/Hsieh seconded, to approve the minutes of the November 17, 2016 Regular Meeting as presented. Without objection, the motion was so ordered. JANUARY 26, 2017 PAGE 2 P&R 2. INFORMATIONAL ITEMS: 2.1 RECREATION PROGRAM UPDATE — RS/Murphey 2.1.1 Power Point Presentation — Diamond Bar Center — RS/Knox and RC/Saliu. C/Herndon said he understood the Diamond Bar Center was booked ahead for two years and RC/Saliu responded `on Saturdays." Weekday bookings are increasing but they are very last-minute bookings. Staff is planning to reach out to different markets and will be setting up the room for corporate events, birthday parties, and baby showers to expand the market on how the 360 tour is displayed. Fridays and Saturdays book but not as consistently as Saturdays. Staff often receives calls from companies asking whether corporate events are held so staff is going to set up one of the smaller rooms for meetings which will hopefully help expand the market. CS/Knox explained that the current website is not the most user friendly and it does not contain updated photos. The Google link can be linked directly to the website and additional photos will be added to provide a 3-dimensional feel of standing inside the room. This feature should also help filter out a lot of walk-ins and front desk questions. ACM/McLean said this is along the same lines of what is being done elsewhere in the City. Diamond Bar has used the same platform for its website for 13 or 14 years. Council recently approved a contract for a new website provider which will be completed in about six months. This citywide website will also include the City's facilities with more information, photos and regularly update information including items like this 360 tour. In addition to the marketing piece, the expectation is that everybody uses their cellphone and computer to look at venues, restaurants, etc. and this will help show off the City's Diamond Bar Center facility and be a good boost for the City's programs. C/Herndon said he was thrilled to learn that staff is doing everything possible to utilize the tremendous investment the City has in the Diamond Bar Center facility. 2.2 MAINTENANCE REPORT—PMS/Jordan 2.2.1 Power Point Presentation — Storm Related Park Issues — PMS/Jordan. C/Hsieh asked if Diamond Bar had previously experienced similar JANUARY 26, 2017 PAGE 3 P&R COAMSSION storm damage and PMS/Jordan responded "yes." 2005 was the last time the City had a significant issue. The creek flows year 'round but when weather events begin to occur, the volume increases and the water is moving very quickly. C/Hsieh said if there were patterns perhaps the City could do some preventive work in the Sycamore Canyon Creek and playground area by using something more solid than chips in the playground. PMS/Jordan said that woodchips and other types of loose fill suffer the same damage. Possibly, a pour -in-place rubber could be used. However, the problem with that type of ground cover for a playground of that size would be cost -prohibitive and it is still not 100 percent infallible. The poured -in-place rubber is a permeable surface and an excess flow would bring the sand and debris down on it and it would get inside of the rubber which would affect the impact attenuation. Staff cannot prevent the outcome but could put up some measures to possibly protect the playground with sandbagging, a temporary measure. Perhaps at some point in the future some kind of splash wall could be built if funding became available. However, there are certain constraints and such a project would have to be run by the Department of Fish & Game because the creek is a blue line stream that flows year 'round. C/Hsieh asked how long repairs would take and PMS/Jordan said that the remediation would require input by geotechnical engineers and soils engineers to begin to put together some numbers in terms of designing a fix. C/Herndon said that this is the first experience with the mesa and some redesign may be required. PMS/Jordan said the mesa held up very well. Staff walked the area today and the mixed paved/decomposed granite with paraffin wax binder held up well. Some of it washed off down to the native soil but there was no significant damage. The sediment and soil that were lost was next to the stairs that go up the mesa trail. Water flowed all the way down the mesa trail and got into the "canyon" area next to the stairs which exposed boulders that were not previously exposed and the soil that covered the boulders ended up in the bench drain. The trail was well designed and held up well. The amount of water that the City experienced was phenomenal. C/Herndon asked if the stairs that were undermined belonged to the City or another agency and PMS/Jordan said those stairs are within an easement owned by LA County Flood Control District. PWD/Liu will be reaching out to the Flood Control District to see if they are willing to be forthcoming with a fair -share contribution toward remediation. Chair/Grundy asked if there was significant damage in other parks and PMS/Jordan said no, that most of what he showed the Commission was about the worst of what the City experienced. At the back of Ronald Reagan Park a pretty good sized Eucalyptus JANUARY 26, 2017 PAGE 4 P&R COMMISSION tree was lost and the fallen tree will be there for a while. The park is so saturated he does not want to put tree trimmers and their equipment out there and create ruts. At Peterson Park at the center of field #2, the softball field that is closer to the Skatepark and slope, a good sized oak tree fell. It was blocking the sidewalk so he had Brightview Landscape clear the walkway. That tree will stay where it is until the soil dries. Playgrounds were flooded at Maple Hill and Reagan Parks. There was debris at other places. Throughout the City there were a number of trees that fell, most on private property and one that fell and blocked Grand Avenue to which the City responded. Close to Ronald Reagan Park a large tree fell in District #41. Chair/Grundy saw that fields were closed for a few days and wondered if once fields are used again there was any chance they would be chewed up. PMS/Jordan said he asked RS/McKitrick to notify the user groups that the fields would be closed through Thursday and the fields will be re-evaluated tomorrow to see if they can be opened. He was at Sycamore today and it is still saturated like it rained yesterday. He doubts that the fields will be open over this weekend. ACM/McLean said that with respect to the storms, the state has declared a State of Emergency in Los Angeles and other counties to prepare for any funding that may come in the form of relief funds as a result of the storm. The City has a special project account and will include everything in that accounting in that fund so that if there is an opportunity to apply for emergency relief funds it will do so to cover some of the damage repairs. ACM/McLean spoke about the cancellation of the Winter Snowfest due to the storms and the City's desire to protect its property and access to the facility for the user groups. 2.3 CIPPROJECTS— ACM/McLean 2.3.1 Diamond Canyon Park — The Grand Opening was held on December 3'd, 2016. This is a very unique park and different from anything else in the City's group of parks. The demonstration garden is a very nice feature. There are two playgrounds for different ages and a workout circuit. 2.3.2 Stardust Park ADA Improvements — This project has been completed with unique play equipment, new landscaping, ADA enhancements and drainage improvements. 2.3.3 Peterson Park Playground Equipment — The equipment is now open to the public. 2.3.4 Larkstone Park — This project is underway along with the adjacent housing project. This park is a split level on the slope on the way JANUARY 26, 2017 PAGE 5 P&R COMMISSION up Larkstone Drive toward South Pointe Elementary School. There will be two green areas with walking paths that connect the two levels, play equipment, landscaping features, etc. The grading permits have been issued and with some rain delay it is contemplated to be open later this year. 2.3.5 Pantera Park/Steep Canyon Trail — This rough grading is underway. Construction has been delayed with the storms. The ground is very wet which has slowed the project. However, it is expected to be done in April. 2.3.6 Longview South Improvements/Longview Park North Swing Set — The bid package is underway and should be out to bid soon. Once responses are received, staff will make its recommendation to the City Council for an award of contract. Longview Park South is a project that will be very similar to Stardust Park. It includes new play equipment, ADA Accessibility improvements, landscaping enhancements, new benches, trash cans, tables, etc. Chair/Grundy asked PMS/Jordan if he could include photos of the equipment at Stardust and Peterson Parks in his next presentation. PMS/Jordan responded that it was his intent to do that for his PowerPoint presentation this evening but felt that reporting the storm activity was more important for tonight's presentation. He will do so for his February presentation. C/Herndon said the initial Larkstone Park design was brought to the Commission about three years ago and wondered if it would be appropriate for staff to provide a review of the design to the Commission. ACM/McLean said that staff will bring back a copy of the approved plans and designs for a future meeting. 2.4 LIST OF PENDING COMMISSION REQUESTS —ACM/McLean 2.4.1 Request for trail descriptions to be placed at the base of each trail - interpretive panels are in the fabrication process and will be delivered to City Hall for installation in early February. If all goes according to schedule, staff will be able to provide the Commission with photos at the next meeting. 2.4.2 Request for breakdown of number of events at the Diamond Bar Center — staff is working on an analysis of all events held at the Diamond Bar Center (rentals, free use, senior clubs, contract classes, etc) during the past fiscal year for which data is available. 2.4.3 Request for review of the military banner program — This item will be brought to the Commission in February for discussion. JANUARY 26, 2017 PAGE 6 P&R COMMISSION 3. OLD BUSINESS: None 4. NEW BUSINES: None 5. ANNOUNCEMENTS: C/Hsieh thanked staff for their hard work. The wood chips at the dog park got moved. PMS/Jordan said that not much of it was moved because of the weather, but in the large dog park, because of the incline, it migrates downward and staff put a fence within the fence with a smaller gauge opening to restrain some of the chips. C/Hsieh said she was concerned about the small dog area and that some of the mud ran off onto the sidewalk. She thanked staff for responding to her requests. C/Liang said he appreciated the report on the 360 program. He visited the Diamond Bar Center this morning. The Center looks good and he is proud to use the facility. He attended the December 31d Diamond Canyon Park opening and said it was gorgeous and he encouraged his colleagues to visit the park. He had a great experience walking the park that day and trying out all of the exercise equipment was a great experience as well. C/Herndon reiterated his "attaboys" on the Diamond Bar Center. Staff does a great job and the presentations are very helpful. He too attended the Diamond Canyon Park Grand Opening which he thought was a very nice presentation. Subsequently, he and his wife took three of their great grandkids to the park and they had an excellent time playing on the equipment and hiking on the trails. It is a very nice addition to the City. VC/Sulakhe thanked the Diamond Bar Center staff for doing such a good job. She is looking forward to the Bridal Show. She thought it would be a big event this year as the word is spreading. Sycamore Canyon is one of her favorite parks and the location and geography draw the water. It is very natural. She had a friend visit from Columbus who could not believe the City had such a nice little park in its community. She followed the extensive Facebook postings during the storm. Many areas suffered greater destruction than Diamond Bar and Diamond Bar will come out of it stronger. Hopefully, the relief fund will come through to help. Happy New Year to everyone. Chair/Grundy echoed his colleagues' comments with respect to the reports and information provided by staff during the meeting. He enjoys hearing the updates and viewing the PowerPoint presentations. He has always admired the Diamond Bar Center. He believes it presents well and staff does a great job maintaining it. It still looks as beautiful as the day it opened and he is happy to hear that the website and social media is being updated. Great job on the Diamond Canyon Park. He remembers walking the site before it was developed and where the lower playground is situated was basically an empty lot with empty beer bottles and to see what it is today is remarkable. He was not too sure about the garden area when the concept design was presented but it really did turn out very well JANUARY 26, 2017 PAGE 7 P&R COMMISSION and when it develops and matures with plant growth it will look even better. He really enjoyed how the park turned out. Hopefully, the rain has cut into the drought some if not ending it. ADJOURNMENT: C/Herndon moved, C/Hsieh seconded to adjourn the meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:22 p.m. The foregoing minutes are hereby approved this day of 2017. Respectfully Submitted, RYAN MCLEAN, SECRETARY 1d{i%mii DAVE GRUNDY, CHAIRMAN PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: CHRISTY MURPHEY, RECREATION SUPERINTENDENT SUBJECT: RECREATION PROGRAM UPDATE FEBRUARY 2017 MEETING DATE: 2/23/2017 Community Recreation Guide The 2017 Spring Recreation Guide will be mailed to Residents the first week of March and will also be available online, at the Diamond Bar Center and City Hall. The Summer Recreation Guide is currently being assembled. Contract Classes Winter session -- The Winter session began January 3 and will run through March 17. As of February 14 there are 439 students enrolled in 158 available classes. Popular classes this season include; Baby Ballet, Tennis Anyone, Dog Obedience, Social Dance, Kundalini Yoga, Harmony Aikido, Flexibility and Posture, Mature Zumba, and Mom and Me Zumbini. Senior Programs Senior Classes - Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center, Heritage Park and City Hall. The classes vary from computer to exercise and fine arts -most are filled to capacity. The winter program began on January 9 and will conclude on through February 16. Highlight activity of the month - Photo Club - This small, but growing group, meets at City Hall in the Windmill Room on the third Thursday of each month. Currently there are 30 members that meet to discuss new trends and share tips on cameras, film and locations for best picture taking. On February 17 the club will go on an outing to Chinatown. Jon Soo Hoo of the Chinese Historical Society of Southern California will be presenting. Jon Soo Hoo has been the LA Dodger Team photographer for the past 32 seasons. Since 1982 he has photographed for the Lakers, Kings, Clippers, Rams, Raiders, USC, UCLA, NFL and races at the Auto Club Speedway. The club is very excited for this opportunity. Senior Seminars 2/6 Medicare Fraud - 7.participants 2/10 AARP - 12 participants 2/27 Preserving your Memory - 14 participants Senior Activities and Services • Bridge every Wednesday - 8-10 per session • Mahjong every Wednesday - 35 per session average • Bingo every Tuesday and Friday - 170 per session average • AARP Taxes - 45 seniors received free tax aid in the month of February • Complimentary Legal Services 1 st Wednesday of each month - 5 appointments were booked for March Senior Special Events February 9, 2017 -- Evergreen Senior Club 400 people helped the Evergreen Senior Club ring in the Chinese New Year and celebrate the anniversary of the senior club on Thursday, February 9. There were dignitaries present for acknowledgements, entertainment and a luncheon. February 14, 2017 -- Diamond Bar Senior Club Children from Quail Summit School visited the DB Senior Club meeting for Valentine's Day and presented members with hand -made Valentines cards and cookies. February 16, 2017 -- Valentines Dinner Dance This is an exciting annual event because so many people attend. This year was no exception with 229 people enrolled. Dinner was catered by Tiscareno's Catering and music was provided by the Keith Johnson. There were a dozen raffle prizes given away as well. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Senior Citizen's Club has 291 members and meets each Tuesday with approximately 165 at each meeting. • The Diamond Bar Evergreen Club has 365 members and hold classes throughout the week. • The Diamond Age Seniors has 200 members and meets each Monday, Wednesday, and Friday. • The Sunshine Seniors has 820 members on their books; 215 attend their programs on a regular basis. Members meet Friday, Saturday and Sunday morning with special events throughout the year. • The Super Diamond Age Seniors has 217 members and meets each, Tuesday, Thursday, and Friday. Senior Excursions February 23, 2017- Welk Resorts `My Fair Lady" - Cancelled due to low enrollment. Facility Rentals Diamond Bar Center - The Diamond Bar Center was the location for a total of 46 private, business and non-profit rentals during the month of January. There were 18 church rentals, 1 Toastmasters meeting, 5 seminar/meetings, 1 religious ceremony/blessing and 2 fundraisers. There were also 6 weddings, 1 cheer practice, 1 baby shower, 1 bridal suite, 1 memorial and 9 birthday parties. A total of $91,453.75 in rental fees was collected during the month of January for Diamond Bar Center rentals. In January 2016 a total of $66,903.23 was collected. Saturdays at the Diamond Bar Center are already booked through September 2018. With the advanced bookings in place, we are looking for ways to improve the rental experience for our renters with equipment upgrades and maintenance. We are in the process of obtaining new LED lighted portable bars with the addition of a compact bar for the smaller room rentals. We hope to be ordering new kitchen carts, podiums and move forward with Google 360 virtual tour. This year is starting off with a big push to move the Diamond Bar Center closer to its greatest potential with increasing the number of new renters. Heritage Room - There have been 6 rentals of Heritage Park Community Center for the month of January. Rentals include 1 Church in the Valley meeting, 1 baby shower, 1 Diamond Age Quarterly Birthday, 1 fiesta, 1 wedding reception and 1 birthday party. Total revenue for these rentals is $1,375.00. The revenue for February 2016 was $1,520.00. Pantera Room - There has been 1 rental of Pantera Park Activity Room for the month of February, which was a birthday party. Total revenue for this rental is $105.00. The revenue for February 2016 was $350.00. Picnic Reservations - As of February 11 there have been 9 picnic reservations made for the month of February. There has been 1 at Peterson, 2 at Pantera, 1 at Heritage, 1 at Maple Hill and 4 at Sycamore Canyon Park. The revenue of these picnic rentals is $275. The revenue for February 2016 was $350. Due to recent storm damage at Sycamore Canyon Park the picnic areas at this location will unavailable until playground repair is completed around the end of April. Youth Programs Tiny Tots -- Registration for the spring session of Tiny Tot's begins on Monday, February 27. The winter session included a Chinese New Year celebration and a Valentine's Day party. March will bring a St. Patrick's Day visit from a leprechaun. Both classes have remained full with 20 children in each class. The winter session concludes on Friday, March 24. DB 4Youth -- At the last regular meeting the teens started the nomination process of new board members and went over the 2017 calendar of events. The board also announced an event at Food for Life Warehouse on February 25. Eleven teens volunteered at the Chinese American Association's Chinese Lunar New Year celebration at Diamond Bar High School on February 4. During the event they helped set up, sold packages of coffee and tea and operated the City of Diamond Bar's information booth. Next month they are looking forward to helping out at the Diamond Bar Community Foundation's 5K Run on March 5. Volunteens -- The City of Diamond Bar's 2017 Youth Volunteen program is a leadership training program designed for youth ages 14 to 16 who reside in Diamond Bar. Teens who are interested in receiving work experience and training in recreation should apply. Volunteens will be assigned as assistants to summer programs throughout the City. Programs include: summer day camp, tiny tots, concerts in the park and senior programming. Volunteen applications went live online on Monday, February 6 and will be accepted until Sunday, April 2, 2017 at 11:59pm. The ages for Volunteens have changed this year from 13-15 to 14-16 to help ensure more experienced participants in the program. Summer Day Camp -- Summer Day Camp is a 10 -week program designed to involve children ages 6-12 in a safe, fun and active environment. Camp will start on Monday, June 5 and conclude on August 11. Staff continues to prepare for the upcoming program by completing weekly activity calendars, reserving weekly excursions and ordering operational supplies. Part time recreation staff will meet on Friday, February 24 at the first pre -summer meeting. Youth and Adult Sports Adult Basketball -- Due to low enrollment we cancelled the winter 2017 adult basketball league. We will begin advertising soon for the spring 2017 league with games beginning at the end of April. Adult Volleyball -- We currently have 22 participants registered for the adult volleyball program. The session began on Monday, January 9 at South Pointe Middle School and will conclude on Monday, March 13. For only $32, participants receive 8 weeks of play on two courts of action from 7-9pm. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 16 participants), Thursday (average of 9 participants), and Sunday (average of 12 participants) evenings. Open play takes place from 6-10pm on Tuesdays, Thursdays, and Sundays. Youth Basketball -- Games are at their half way point with five more league games left. Staff has reported that all teams are doing well and having a lot of fun. The program is set to conclude on Saturday, March 11. Picture day took place on Saturday, January 28 and pictures are expected to arrive for distribution the week of February 13. Youth Soccer -- Registration for Diamond Bar residents began on Monday, February 6. Open registration starts Monday, February 13. Skills day will be held on Saturday, March 25 at Mount Calvary. A Parent Meeting will be held Tuesday, March 22 at the Diamond Bar Center at 6 p.m. The program begins with the first game on Saturday, April 9. Included in the $89 fee are a jersey, trophy and 8 games. Practices will be held 30 minutes prior to each game. Special Events City Birthday Party Saturday, April 8, 2017 - 11:00 a.m. - 5:00 p.m. Pantera Park - 738 Pantera Drive Applications for non-profit organizations to participate are continuing to be received, the deadline for participation is Friday, March 3. An informational meeting for food vendors is scheduled for Tuesday, March 7. In addition, a planning meeting with key community and staff members took place on Thursday, February 16. Logistics, operations and general update information was discussed at the meeting. This year's event is shaping up once again to promote Diamond Bar's diverse community. For event information contact: Food Booth, Game Booth, Carnival Ride Booth, or a non-profit organization Information Booth: City of Diamond Bar/ Andee Tarazon - 909.839.7067. Car Show: City of Diamond Bar/ Cloris Vargas - 909.839.7068 Business Expo: Regional Chamber of Commerce- SGV at 626.810.8473 34th Annual Easter Egg Hunt Saturday, April 15, 2017 - 10:00 a.m. Pantera Park • 738 Pantera Drive The City of Diamond Bar and the Diamond Bar Breakfast Lions Club are proud to invite you and your family to join us at our 34th Annual Easter Egg Hunt on Saturday, April 15, 2017. This FREE Egg Hunt starts at 10am at Pantera Park (738 Pantera Drive). Separate egg hunting areas will be set up for children based upon their age. Children should remember to bring their own basket to carry their eggs, and to be on the lookout for a special appearance by the Easter Bunny and his friends the "peeps"! Don't miss out on this opportunity to start a new family tradition! Pancake breakfast and pictures with the Easter bunny will be available to purchase starting at 8:30am. For More info: 909.839.7070. Arbor Day/ Earth Day Saturday, April 22, 2017 • 10:00 a.m. AQMD Parking Lot - 21865 Copley Drive This year the City of Diamond Bar will be celebrating both Arbor Day and Earth Day in one combined event. Arbor Day information as well as a poster contest will be two great additions to the already popular Earth Day event. A city wide poster contest will be promoted prior to the event and feature multiple winners. All entries will be displayed at the Earth Day celebration. In addition, the City's contractor West Coast Arborist will donate five trees to be planted in a City park. Stay tuned for actual locations of this year's Arbor Day trees. Armed Forces Banners There are a total of 146 banners currently hanging in the City of Diamond Bar on Diamond Bar Boulevard. We are currently accepting applications for new banners and request for removals for the May posting and removal schedule. The deadline to submit an application is Friday, April 7, 2017. As of Friday, February 10, 2017 we have 5 applications for new banners. Recreation staff will evaluate all existing hanging banners prior to the April 7 deadline to recommend any banners for replacement due to sun fading or harsh weather conditions. $18,900 was allocated under contract services in the 2016/2017 fiscal year budget for existing banner replacement and for new banner postings. A total of $1,702.00 has been spent in this fiscal year under the contract services account. Redesign of Armed Forces Banners Recreation Supervisor, Andee Tarazon who has monitored the program since 2012 has looked into the cost associated with redesigning all current military banners and changing to a design with military personal photos on the banners. Artwork - one time design fee $495.00 Banners 146 @ $102 each $14,892.00 Brackets and Hardware $43,348.21 146 @ $107 each $15,622.00 Installation and removal 146 @ $60 each $8,760.00 Subtotal $39,769.00 Tax $2,790.81 Freight $788.40 Total $43,348.21 Staff Recommendations In addition, to the extra cost for contract services, there would also be a significant increase in personnel services. Staff would need to contact all current participants and ask for a military photo, then they would have to digitally scan all 146 photos to be summited for the contractor to produce the new banners. $10,545.00 is currently budgeted for personnel services for the maintenance of this program. The cost would at minimum double to $21,090.00 to fulfill the demand of the new banners. Another aspect to consider is the personal and emotional attachment that the participant's family and friends have to the existing banners. With this gathered information staff recommends that no change be made to the design of the existing banners based on cost effectiveness and overall integrity of the program. O C O O E u)N O O Q O 0 3 p E p +-' O O E `n Q U N O i N s .D N +J i N ,F i C { r 'a L Q O �= Q a� ~ + , O (U C � -C �- Ln >- a� c, a — �o }' Ln o L 4— ca L� — cB 4— Q Q vim o4-1 � cu m •� C O O) Co O U O c� C> U m C A O O "II O � C N•N C U N N •N C i N L O l0 (.A ® i N O O p .� > Oyj O s_ O O— C 0 cn N i o0 4' O +J +J O a� C O — m -c Q O L i O fa m Qi`d E m e Q ❑ N > C 0 p C U. 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N N a D U U M c a� O Q � O 0 O uj � _a c C' 4-J c c c c c c C Q0 _L2 _UL N m r -I Ln m cn LO o 00N ci c -I O cf oo m m 00 00 rn m000 � m N Ill N r -I LD i� m , ih -L h -L� i/} V- II II II II II i� 00 Ol O r -I 0000 m O O O O O r -I U U- U- • e e • • PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS & MAINTENANCE SUPERINTENDENT SUBJECT: FEBRUARY 2017 MAINTENANCE REPORT MEETING DATE: 2/23/2017 During the previous month, the Public Works Maintenance Staff has been working on various tasks throughout the City. The following is a brief recap of key maintenance items completed. Diamond Bar Center Re-lamped eight (8) light fixtures throughout the facility. Replaced four (4) lighting ballasts and one (1) emergency backup ballast. Repaired coffee maker in Pine Room. Adjusted various door locks. Reinstalled ice maker door. Sealed and reinstalled door threshold. Adjusted Mecho Shade in Pine Room. Cleared stoppage in men's room drain line. Serviced water feature weekly (contractor). Drained cleaned and filled water feature additionally as needed. Placed sandbags adjacent to stream to prevent mud and debris flows from entering. Performed weekly test on wheel chair lift. Performed monthly emergency generator test. Performed monthly exterior lighting maintenance. (Best) Heritage Park Repaired by welding, two (2) ping pong tables. Repaired an Acorn Manufacturing metering valve. Cleared drinking fountain drain line. Longview North Mini -park Performed Park/playground inspections. Longview South Mini -park Performed Park/playground inspections. Maple Hill Park Pumped/drained water from playground sandpits. Found tennis court lights inoperable. Drained water from junction boxes. Checked operation of lights. Repaired court light timer system. Performed Park/playground inspections. Paul C. Grow Repaired leaking irrigation main line leak (BV). Replaced malfunctioning irrigation control valve (BV). Performed Park/playground inspections. Pantera Park Cleared drinking fountain drain line. Cleared stoppage in men's room drain line. Performed park/playground inspections. Peterson Park Repaired leaking irrigation mainline. Cleared stoppage in men's restroom. Performed park/playground inspections. The turf renovation has concluded effective 2/6/17 however the fields remain closed due to being saturated from the recent storm activity. Fields are being assessed for usability on a daily basis. Ronald Reagan Park Pumped/drained water from playground sandpits. Cleared stoppage in men's restroom drain line. Performed park/playground inspections. Silvertip Park Performed Park/playground inspections. Stardust Mini -Park Performed park/playground inspections. Starshine Park Performed park/playground inspections. Summitridge Park Performed park inspections. Sycamore Canyon Park Repaired tire ruts on softball field. Cleaned mud from bench drains adjacent to erosion areas. Installed temporary erosion control measures along bench drains and damaged slope areas. (BV). Performed Park/playground inspections. Cleaned v -ditches (BV). City Hall/Library Purchased and installed all gender restroom signs for Library single user restrooms. Cleaned monument sign and bollards. Sprayed for spiders and insects. Re-lamped seven (7) light fixtures in the City Hall spaces and four (4) lights in the Library spaces. Replaced two (2) ballasts in the City Hall spaces and three (3) ballasts in the Library spaces. Repaired roof leak (Tremco). Performed monthly emergency generator test. Performed monthly carpet cleaning in City Hall and Library spaces. Performed monthly exterior lighting maintenance. (Best) Citywide Performed various storm related cleanup activities. Wash, fuel and service City vehicles. Inspected fire extinguishers and first aid kits at all City Facilities. Re -stocked as needed. Re -stocked pet bags throughout the City. Installed Bridal Show banners at various locations. Removed "Cancelled" Snow Fest Banners. PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: RYAN MCLEAN, ASSISTANT CITY MANAGER SUBJECT: CIP UPDATE MEETING DATE: 2/23/2017 LARKSTONE PARK Construction on the City's newest park, Larkstone Park, is underway and expected to be open to the public in late 2017. Located on Larkstone Drive adjacent to South Pointe Middle School and the new Lennar Homes development, the park consists of a total of 4.68 acres, with 2.18 acres developed and usable to the public. Larkstone Park is a neighborhood park consisting of passive grass areas and landscaping with walking paths circling the perimeter. Due to the topography of the site, the park is split into upper and lower pads separated by an approximately 80 -foot slope. The park features the following amenities: Play equipment (upper pad) Restrooms (upper pad) Yoga Garden with bermed turf and boulders (lower pad) Seat wall (lower pad) Picnic tables and benches Drinking fountains Information kiosk Tubular steel fencing and the City's updated park monument signage 184 new trees of various species (crape myrtle, coast live oak, sycamore, etc.) Annual maintenance costs are estimated at $40,000-$50,000. A copy of the approved landscape plan is included as Exhibit A. STARDUST PARK The Stardust Park Improvement Project was completed in December 2016, with the following new amenities: New play equipment and pour -in-place surfacing ADA accessibility improvements Landscaping and drainage improvements The project was funded using County grant funds. Photos of the completed project are included as Exhibit B PETERSON PARK PLAY EQUIPMENT The Peterson Park Play Equipment Replacement Project was completed in December 2016. The project included new play equipment and pour -in-place surfacing and a new perimeter fence. Photos of the completed project are included as Exhibit C. PANTERA PARK TRAIL/STEEP CANYON CONNECTOR Grading operations are currently underway. The Pantera Park Trail will be approximately 2,500 feet long, starting on Pantera Drive above the Dog Park. The Steep Canyon Connector will be approximately 950 feet long and will start at the top of the stairs above the Steep Canyon Trailhead with connection to the Canyon Loop Trail. Benches, trash receptacles, lodgepole fencing, stairs/handrails, and signage are included. Completion of the project is expected in April 2017, weather permitting. LONGVIEW SOUTH PARK IMPROVEMENT PROJECT This project will be re -bid after initial bids exceeded the engineer's estimates. The new bids will be opened March 7. Attachments: A. 02.23.2017 CIP Update Exhibits a •�� ��yP. � 1A �v A ' ' ' ( `�r� h fir' .all lil�l VAVV I- 11 Ilr PII�I� I�� I�I `I�n/� I 1 Il.i�� I III iSPo II II I?I If ll it I���hl '�II' 1997 II �✓ _ I If ' I'll IN /�� •0., 0 1, I I�I, �AIIP II'' 1j111 � I Y � \ 4% Ir�l4ll�il V 0 ✓• O iflij III I I `, rl T/A ljlli IIT I H ,Idl I Ilul I �ri�IIL,I o I� �I�I III IIN �II 111 �l � g I i fi� 4 �0 o � fill �IiIII Il i t �/ I I i I 1 I jl .9 Exhibit B - Stardust Park PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: RYAN MCLEAN, ASSISTANT CITY MANAGER SUBJECT: REQUESTS FOR INFORMATION &ACTION MEETING DATE: 2/23/2017 Date Request & Comments Requestor Staff Contact 02.27.2014 Commission would like to review GRUNDY Ryan Heritage Park "special needs" McLean input before the conceptual plans have been finalized to verify "special needs" listed in the plan. Upon commencement of the redesign of Heritage Park, staff will bring forward options for the Commission for review and comment. Request for trail descriptions to HSIEH Ryan be placed at the base of each trail. McLean The panels have been delivered and will be installed in batches over the next few weeks. With this item complete, staff recommends the item be removed from the list. 04.23.2015 For future consideration - a HSIEH Ryan sidewalk installation project at the McLean Diamond Bar Center from the Summitridge Drive entrance to the top. No update at this time. 04.28.2016 Request for a breakdown of the HSIEH Ryan number of events (i.e., weddings, McLean quincenieras) held at the DBC annually. Staff anticipates the analysis and accompanying report will be completed in March. Upon completion, the results will be presented to the Commission. 04.28.2016 Request for additional outdoor SULAKHE Anthony lighting at the DBC near the rear Jordan entrance to the kitchen by the generator. No update at this time. 06.23.2016 Request for signage on Pantera HSIEH Ryan Park trail directing walkers from McLean the trail back into the dog park. No update at this time. 06.23.2016 Request for updated trails map. GRUNDY Ryan On February 21, 2017, the City McLean Council approved the annual mid- year budget adjustments, which included funding for an updated trail's map. Staff will now proceed with the procurement and project management process with the goal of a completed map in 2017. 11.17.16 Request for staff to look into LIANG Ryan additional exercise equipment for McLean Seniors in the parks. No update at this time. 11.17.16 Request for a review of the HSIEH Ryan Military Banner Program. Item McLean brought forth to Commission 02.23.2017 with staff recommendation for discussion. PARKS AND RECREATION COMMISSION TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: RYAN MCLEAN, ASSISTANT CITY MANAGER SUBJECT: YOUTH BASEBALL UPDATE MEETING DATE: 2/23/2017 At the October 27, 2016 Parks & Recreation Commission meeting, staff presented updated participant information for the City's Youth Baseball program. This information showed a decline in participation over the past three years, with the 2016 season ultimately having the lowest participation over a ten-year period (2014 and 2015 were the second and third -lowest, respectively). Continued declining enrollment in recent years required significant program adjustments, including the reorganization of divisions. In 2014, participation in the 4-5 year-old division was only 26 and participation in the 6-7 year-old division was only 25. To field enough teams to form leagues in 2015, a 4-6 year-old division was formed. 7 year-old participants were moved up to the 8-9 year-old division (t -ball coach pitch to kid pitch) and 9 year-old participants were moved up to 10-11 year-old division. This reorganization posed a problem, primarily that the skill, strength, and maturity of children three years apart in age can vary significantly. The wide range of ages in each division presents concerns with participant safety and their overall enjoyment of the program and would likely have additional impacts on participation in coming seasons. Comments from participants indicate that a summer athletic program with multiple games and a practice per week can be difficult to fully commit to due to busy vacation, summer school, and other summer activity schedules. The decline in Youth Baseball participation is seemingly consistent with other trends in the Diamond Bar community. The privately held Diamond Bar PONY Baseball program ,has also experienced a decline in participation from a high of more than 1,000 participants to approximately 300. Demographic data shows a rapidly aging community, with the total number of residents ages 0-14 declining by 29.3% since 2000. Diamond Bar is now home to more residents 60 years and over than those 0-14 years. While participation in the Youth Baseball program and other field sports has declined, participation in the City's Youth Basketball program is at an all-time high (approximately 475 participants) and the Tennis Anyone program is the City's most popular athletics contract class. These factors indicate a growing interest in court sports among the community. With these factors in mind, the 2017 Youth Baseball program will be eliminated. This decision was not made lightly, but as a result of significant discussion and review of the data and information available. Staff plans to develop new programs, including athletic opportunities, for this summer and the remainder of Fiscal Year 2017-18. Attachments:. A. Youth Baseball Participation Worksheet