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HomeMy WebLinkAbout01/26/2017 PRC Agenda - Regular Meeting7:00 p.. 21810 Copley Drive Diamond Bar, California Chairperson Dave Grundy Vice -Chair Manisha Sulakhe Commissioner Lew Herndon Commissioner Kim Hsieh Commissioner Benny Liang Written materials distributed to the Parksi and: Recreation Commission within 72 hours of the Parks and Recreation Commission meetinga'recavailable for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Barrequires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Windmill Room. and encourages you to do the same. City of Diamond Bar MEETING RULES PUBLIC INPUT The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. 1�17U:L4/_��[•L�:7��_�Ih [r •7�Cr] 'Rim &V_\�I7=Io3�[#Pb3�7 a� • ii i1 • k Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060 between 7:30 a.m, to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday. Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060 General Information (909) 839-7060 THE WINDMILL ROOM at Diamond Bar City Hall - 1St Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, HSIEH, LIANG, VICE -CHAIR SULAKHE, AND CHAIRMAN GRUNDY MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. JANUARY 26, 2017 CALENDAR OF EVENTS: 1. PAGE 2 PARKS & RECREATION COMMISSION Tuesday, February 7 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Monday, February 20 — CITY OFFICES CLOSED — In observance of President's Day Tuesday, February 21 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Thursday, February 23 — Senior Excursion — The Welk Resorts Theatre: "My Fair Lady!" — Level 1 — 9:00am — 5:00pm — Departs DBC @ 9:00am Thursday, February 23 — Parks and Recreation Commission Meeting - 7:00pm The Windmill Room, 15f Floor, 21810 Copley Drive, Diamond Bar Sunday, February 26 — 4th Annual Bridal Show — 11:00am — 3:00pm — The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Tuesday, February 28 — DB4Youth and DB4Youth "In Action" Meeting - 6:00pm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar CONSENT CALENDAR 1.1 Approval of Minutes for September 22, 2016 Regular Meeting 1.2 Approval of Minutes for November 17, 2016 Regular Meeting 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation 2.2 Maintenance Report — Anthony Jordan, Parks & Maintenance Superintendent 1. Power Point Presentation 2.3 CIP Projects — Ryan McLean, Assistant City Manager 1. Diamond Canyon Park 2. Stardust Park 3. Peterson Park Playground Equipment 4. Larkstone Park 5. Pantera Park/Steep Canyon Trail 6. Longview Park South Improvements/Longview North Swing Set 2.4 List of pending Commission requests — Ryan McLean, Assistant City Manager JANUARY 26, 2017 3. OLD BUSINESS — None 4. NEW BUSINESS — None PAGE 3 PARKS & RECREATION COMMISSION 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 SEPTEMBER 22, 2016 CALL TO ORDER: Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Sulakhe led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Kim Hsieh, Vice Chair Manisha Sulakhe and Chair Dave Grundy Commissioner Benny Liang arrived at 7:10 p.m. Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Alison Meyers, Recreation Coordinator, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean ACM/McLean stated that tonight each Commissioner was provided a bag with Restaurant Week promotional items. 18 restaurants have signed up to participate. The City has provided a dedicated website for the event which is www.dbrestaurantweek.com and provides information on all of the participating restaurants which includes menus, location maps, types of food, information about the restaurant and foods offered. In addition, discounts and special menus created specifically for Restaurant Week are included on the website. ACM/McLean congratulated CSC/Knox and CSC/Tarazon who have been reclassified to Recreation Supervisor positions. At its Tuesday night meeting, the City Council approved changes to the personnel structure. RS/Knox will be supervising at the Diamond Bar Center and overseeing the rentals, contract classes, and senior programs. RS/Tarazon will be at City Hall overseeing special events, athletics and youth programs. Both RS/Knox and RS/Tarazon will report to RS/Murphey. He is very excited and positive that they will do a great job in their new positions. Chair/Grundy said he appreciated the good information. There are restaurants in the City that he enjoys and he is very pleased that the City is recognizing their contributions to the residents. He congratulated RS/Knox and RS/Tarazon upon their reclassifications. SEPTEMBER 22, 2016 PAGE 2 P&R COMMISSION VC/Sulakhe congratulated RS/Knox and RS/Tarazon and asked what took the City so long. C/Hsieh said she visited a couple of restaurants last week and received one of the bags for her carryout. She has seen the event advertised on the Diamond Bar Buzz and Facebook as well. She thinks it is a great idea for people who are very busy this time of year. VC/Sulahke said she did not know RS/Tarazon but knows RS/Knox and congratulated her. C/Herndon noted that he would be out of town and absent from the October meeting. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the July 28, 2016 Regular Meeting. Upon motion by VC/Sulakhe, seconded by C/Herndon, the Regular Meeting Minutes of July 28, 2016 were approved as presented with C/Hsieh abstaining and C/Liang being absent. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey C/Herndon said he noticed that for Concerts in the Park the City is renting equipment each summer for $4,500 and wanted to know if, it would be better for the City to purchase the equipment. RS/Murphey explained that the City pays the bands that perform. The City pays a contractor to provide the sound system in order to provide a consistent sound system for all concerts rather than relying on bands to provide their own equipment which can result inconsistency. C/Hsieh asked if the City received a percentage of sales from the concessions and RS/Murphey responded that the reimbursement is to cover staff meals throughout the summer. C/Herndon asked if the City would make something off of food truck sales if they were implemented. RS/Murphey said the City has not looked into doing this but she knows that other cities have arrangements where they get a certain percentage of the sales. C/Herndon asked if the non -profits were willing to provide food at the concerts and RS/Murphey said there is not a good response from them and they have to be encouraged to participate and as a result, they continue to be the same vendors so there is not the desired variety in food items. SEPTEMBER 22, 2016 PAGE 3 P&R COMMISSION 2.1.1 PowerPoint Presentation —Day Camp— RC/Meyers C/Hsieh asked the ages of the Volunteens and how the program has existed. RC/Meyers responded that the ages are 13-15 and must be available for the entire summer. In August the Volunteens were given certificates and a small stipend (Target Gift Card) as well as a "To Whom it May Concern" letter they can use for their college transcripts. VC/Sulakhe asked how long the program had existed and how many hours they can volunteer. The program began long before she came on board with the City 11 years ago. The Volunteens are limited to no more than 20 hours per week and the least number of hours recognized with a stipend is 15 hours. Chair/Grundy said that there has been a Volunteen group during the 15 years he has served on the Commission. He praised RC/Meyers for the great job she does with the Volunteen and DB4- Youth. It is tremendous effort she puts into both programs. C/Liang said his son was a Volunteen and really enjoyed the opportunity. C/Herndon said he is blown away by the kids and their great attitudes and he is proud to say he knows about the program. 2.2 Maintenance Report — PMS/Jordan 2.2.1 Diamond Canyon Park Walkthrough — PMS/Jordan. 2.3 CIP Projects — ACM/McLean 2.3.1 Diamond Canyon Park This project is in the final stages and the Mayor will dedicate the park to the community on the morning of Saturday, December 3. There were a couple of delays with this project, one of which was the bridge crossing the channel which required permits and approvals from the LA County Flood Control District. Both project managers were away for extended periods of time which pushed the project back. The bridge is now in place. The second item which has been resolved was related to an Edison pole on the corner of Brea Canyon Road and Diamond Bar Boulevard that needed to be moved which neither the City nor the contractor could do. Edison was delayed in determining how they would move the line but were able to complete the work last week. The contractor and City can now move forward with the final punch list items. There will also be some street improvement work in the area in the next few months including street widening, one lane addition, and SEPTEMBER 22, 2016 PAGE 4 P&R COMMISSION installation of new signal poles (matching the poles at Diamond Bar Boulevard/Grand Avenue). The fence posts are in and the wrought iron fencing is being fabricated for installation by December 3. The punch list walkthrough is next week and staff anticipates the remainder of the work will be done prior to December 3. 2.3.2 Stardust Park/Peterson Park Playground Equipment The Stardust Park Improvement project is a high-priority capital improvement project which is grant funded and has a deadline of the end of 2016. The project is well underway. The existing playground equipment has been removed; drainage improvement is underway, the playground equipment has been ordered and will be installed shortly. The City is on pace to complete this project by the end of November. The Peterson Park Playground Equipment project is underway. The playground equipment has been demolished, new equipment has been ordered and once in, installation will move forward along with the poured -in-place flooring. This project should be completed by the end of November or sooner. (non -agenda item) C/Hsieh asked if the City could do something such as a mini -park with the greenbelt area adjacent to homes across from the Diamond Bar Center on Summitridge Drive. PMS/Jordan said that the area is Summitridge Mini - park and is one of the District 39 mini -parks. C/Hsieh asked if the City planned to do anything with it because it is a beautiful site. ACM/McLean said that at this time he is not aware of any capital improvement plans for that site. C/Hsieh asked if the City could come up with a way to use the site. ACM/McLean said the City could take a look at the site. One of the issues with the site is that in any case it would be a very passive location because there are parking issues and it is immediately adjacent to homes. If it was developed as a park there would be no vehicular parking available and people would be parking in front of homes. It would be a difficult site to develop in a park capacity, particularly with the mini -parks spread throughout that neighborhood and the Diamond Bar Center and Summitridge Park immediately adjacent. VC/Sulakhe said she was thinking that since the Diamond Bar Center is there and there are steps leading down toward that area she felt the two could be joined together. RS/Meyers said there is a trail that comes from the Diamond Bar Center and goes across the back. If anything could be done, it might be interpretive panels and a bench to make it part of the trail. SEPTEMBER 22, 2016 PAGE 5 P&R C/Hsieh asked people in the audience to come forward to discuss what they felt would work. Keileen Allen, DBHS senior said she believed that because there are so many playgrounds in the area that the City should not use money toward new equipment. Access for the trails or exercise equipment might be appropriate. C/Hsieh asked if the young people would use a stage to recite Shakespeare or whatever. Ms. Allen said most likely not because DBHS and Walnut High School have music and sports. Perhaps the band could perform there but building a stage would probably be a waste of money in her opinion. Chair/Grundy said the City and Commission appreciates input on how to use open space areas and park facilities and asked students who were present at the meeting to forward their ideas to the City or Commission for future development and redevelopment especially with respect to redevelopment of Heritage Park and the Trails Program. Some of the parks that exist today such as Sycamore Canyon Park are based on ideas that were forwarded by citizens within Diamond Bar. Julianna suggested making the area part of the trail system with benches because it is a nice area with nice views. RS/Meyers said that on nights where there are meteor showers or fireworks people visit that area with their telescopes so perhaps a platform along with additional exercise equipment could enhance the area. Chair/Grundy wondered if there would be room for an official Diamond Bar program such as a "meteor shower event' that is published and where people are encouraged to participate. C/Herndon said he would be very concerned about parking on such a busy street and the more people are drawn to that area the bigger the problem is and he would hate to have people and especially children, crossing that busy street. This should be looked at very carefully. C/Hsieh said she believed the Diamond Bar Center parking lot could accommodate the site. VC/Sulakhe agreed except if there is an event going on at the Diamond Bar Center. She was there for the eclipse and observed people running with their binoculars and it became a very frantic situation because so many people had gathered there. The Center is very popular and booked with events. 2.4 List of pending Commission requests — as presented on the list - ACM/McLean SEPTEMBER 22, 2016 PAGE 6 P&R COMMISSION Chair/Grundy asked if there was an ETA on Item 1: Review of the Heritage Park Special Needs. ACM/McLean reiterated that some of the priorities on the CIP have had to come forward due to grant requirements (Pantera Park Trail, Stardust Mini -park, Peterson Park) and until those are substantially completed, the City is not likely to move on to the other CIP items until later in the Fiscal Year. VC/Sulakhe spoke about the lighting at the back kitchen entrance at the Diamond Bar Center. ACM/McLean reiterated that staff attempted to have it be part of a separate lighting project that was budgeted this year. Unfortunately, when the contractor went in to do the background work to see what was necessary to put it in it required much more intensive work than originally anticipated and there was not money set aside in the budget to cover the item as a change order. A project to add a light was not included in this Fiscal Year's budget which would have required the City to go through a public bid process and have funds budgeted, etc. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Hsieh thanked staff for their reports and for the audience participation C/Herndon again said he felt the Volunteen Program is exceptional. The Concerts in the Park series is very well done and it is always nice to have an enjoyable summer evening in the park. He appreciates the mention of the donation by the Diamond Bar Foundation to the Concerts in the Park and it seems to him that a letter of appreciation to the Foundation would be in order. C/Liang thanked his colleagues and staff for their presentations. VC/Sulakhe thanked everyone for their participation and staff reports. She looks forward to be walking in the parks. She thanked her colleagues and staff. Chair/Grundy said he too appreciates staff's reports. As always, they are very informative and help the Commissioners to understand how things are progressing in the parks. He particularly liked seeing the PowerPoint presentation on Diamond Canyon Park which this Commission has seen from conception to reality. He can't wait to go in and walk the park. SEPTEMBER 22, 2016 PAGE 7 P&R COMMISSION ADJOURNMENT: C/Herndon moved, C/Liang seconded to adjourn the meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:07 p.m. The foregoing minutes are hereby approved this day of 2016. Respectfully Submitted, RYAN MCLEAN, SECRETARY U iiml DAVE GRUNDY, CHAIRMAN CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 NOVEMBER 17. 2016 CALL TO ORDER: Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Kim Hsieh, Benny Liang, Vice Chair Manisha Sulakhe and Chair Dave Grundy Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Cloris Vargas, Recreation Specialist, and Robin Crawford, Community Services Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the September 22, 2016 Regular Meeting C/Hsieh pointed out that the corrections requested during the October 27 meeting had not been done and asked that three items be corrected in accordance with last month's request. ACM/McLean said the changes would be reflected in the corrected version. C/Herndon moved, C/Hsieh seconded, to approve the minutes of the September 22, 2016 Regular Meeting as corrected. Without objection, the motion was so ordered. 1.2 Approval of Minutes for October 27, 2016 Regular Meeting VC/Sulakhe moved, C/Hsieh seconded, to approve the minutes of the October 27, 2016 Regular Meeting as presented. Without objection, the motion was so ordered with C/Herndon and C/Liang abstaining. NOVEMBER 17, 2016 PAGE 2 P&R COMMISSION 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey C/Herndon said he attended the field allocation meeting last night and he agrees with RS/Murphey's statement that generally, people accepted what was given them. The problem is that the city does not have enough (fields to allocate) to give to them. He thinks that everyone understands the situation and is willing to accept the city has a shortage of fields. They all work together well but he wanted to reiterate that the city does not have enough fields to accommodate the youth sports programs. C/Hsieh asked if there were attorneys that came to provide "complimentary legal service" and RS/Murphey responded yes. Estate Planning Attorney Sara Polinsky has been working with seniors for many, many years and comes once a month for about five, 20 minute appointments to discuss Wills, etc. She also volunteers at several other cities. C/Hsieh asked if doctors come to the local health fairs and RS/Murphey said she did not believe the city has specific doctors that participate but there are other senior related health and wellness vendors. RS/Vargas said that vendors from Rose Hills, Medicare, In -Home Care Services, and vendors who assisted with ear care, hearing aids, etc. attend. She reached out to local offices including St. Jude and Kaiser and they were too busy to participate. She reached out to 24 Hour Fitness, Healthy Aging and Crunch but did not get any response. C/Hsieh asked how many individuals usually attend and RS/Vargas said she believed more attend the health fair than come out for flu shots. In the past there have been 200-300 attendees but because flu shots are being given out in advance by their doctors the number dropped to 110 this year. C/Hsieh asked how much residents pay to reserve the parks and RS/Murphey responded that it is $25 for a Diamond Bar resident to rent a picnic area and $50 for non-residents. C/Hsieh asked if it was for a certain number of hours and RS/Murphey responded that it is one picnic reservation per park per day. Sycamore and Pantera each have two shelters that accommodate two rentals. C/Hsieh said she was very impressed about how well the Diamond Bar Center did in October. VC/Sulakhe asked about the November 17 Senior Excursion to Morongo Casino and RS/Murphey said that due to lack of enrollment the event was canceled. C/Hsieh said to let her know the next time the event was scheduled because she might be able to help with enrollment. 2.1.1 PowerPoint Presentation —Veterans Day— RS/Vargas NOVEMBER 17, 2016 PAGE 3 P&R COMMISSION Chair/Grundy said the video is great. Wonderful job by JR and everyone who contributed to it. C/Hsieh asked what more could be done to honor the veterans. She was heartbroken when she heard the city was thinking about doing away with the banner program. She recently visited the City of Anaheim and saw banners while driving through the streets. They jumped out at her and it looked so nice which made her feel like Diamond Bar was lacking in its display of appreciation. She believes the City's program could be better. She wondered if it was a lack of funding that prevented the City from upgrading the banners. ACM/McLean said he did not know what Bob Rose may have informed the Commission of in the past. As of this point he knows of no changes that are planned to stop doing the banner program. As far as cost, the banners are very expensive and to replace all of the banners would be a significant expense in the tens of thousands of dollars and probably closer to a six -figure number. For example, the City bought banners and placed them at strategic locations to advertise the Restaurant Week project which cost nearly $15,000 which is a much smaller number than what would be required to replace every banner that is currently in place. C/Hsieh said understanding that, Restaurant Week is once a year and if it continues will the City use the same banners? When Alex Morgan was honored there were banners all over the City. And is there a way it could happen in the future? RSNargas said she does not do the banners. She does senior programs and helps with the banner program. The picture banners are seen in big cities. Anaheim is a huge city compared to Diamond Bar. San Dimas does not have pictures and it is a bigger city. Chino Hills has them but they are another big city. Diamond Bar incorporated banners in the Boulevard of Honors. The seniors who came to the Diamond Bar Center when the program was announced really liked that idea, that it was called the Boulevard of Honor and that it was at one location and not scattered throughout the City and overpower this small City. C/Hsieh asked how many banners are on the Boulevard and RSNargas reiterated that she does not do the banner program so she could not give C/Hsieh a number. ACM/McLean said that staff will look at the program, get a count of the number of banners and do some preliminary research on costs and bring the matter back to the Commission with a recommendation from staff. ACM/McLean said he was not aware of any complaints about any of the banners that are up on the Boulevard. Witnessing the events he attends every year, those that receive their banners who have retired are very thankful and very appreciative. They value the banners and see that it is an honor. Staff will provide the results of their NOVEMBER 17, 2016 PAGE 4 P&R COMMISSION research at a future meeting. VC/Sulakhe said that Anaheim is a huge city and she believes the Diamond Bar banners need an upgrade but there is no comparison between the two cities. 2.2 Maintenance Report — PMS/Jordan Chair/Grundy said he had not heard of any significant vandalism or theft of copper and assumed those incidents were not taking place. PMS/Jordan said he recently reported about the incident at Pantera Park where kids were caught shooting lights out with pellet guns but nothing significant. There was an incident this week at Peterson Park where someone got into the construction site for the new playground and graffitied the new playground equipment and some of the construction equipment. Although it was not terribly significant, it was graffiti nonetheless. The Sheriffs Department was contacted about this incident. Things are stabilizing. There are still small incidents that happen from time to time. C/Hsieh asked if the problems shown in the photos she provided last month she had taken on her walks had been attended to and PMS/Jordan said he did not recall. He offered to discuss the items with her after the meeting. She said it was the area where the car is in Sycamore Canyon Park. C/Liang asked if there was a light fixture in the dog park and PMS/Jordan said there is none. The closest lights are adjacent to the basketball courts which are lighted and there are walkway lights in proximity to the basketball courts. Along the trail into the dog park and in the dog park proper there are no lights. 2.2.1 PowerPoint Presentation -Peterson Park— PMS/Jordan. C/Herndon said that last night at the meeting there was mention of a dark spot just beyond the skate park and the kids are gathering there and smoking pot. Also, his property backs up against City property and he is starting to see squirrels on his property for the first time in 25 years which may mean that the population in that part of Sycamore Canyon Park may be growing. PMS/Jordan said he was recently contacted by the LA County Department of Health and as mentioned, Sycamore Canyon Park tested positive in the 80's so it is on their radar and they let him know that the population was getting a little high. It is not at a critical level and if the inspectors see things as an upward trend they call him as a courtesy. If they put it in writing they have to take formal action which they have never done because the City has always been able to reduce the population. So as a matter of NOVEMBER 17, 2016 PAGE 5 P&R course, PMS/Jordan contacted the contractors to let them know they need to step up measures to control the populations which they have done in the last couple of weeks. 2.3 CIP Projects — ACM/McLean 2.3.1 Stardust Park ADA Improvements — This project is substantially completed:- The playground is pretty much in, the concrete work, landscaping, and drainage improvements have been done. The furnishings need to be placed including tables, benches, trash cans, etc. The project is on target to be completed by the end of this month/early December. 2.3.2 Peterson Park Playground Equipment — The equipment is pretty much in place and the pour -in-place safety flooring that is placed under the playground equipment has been done. 2.3.3 Pantera Park/Steep Canyon Trail — This project is underway. The Public Works Department and Engineering team has awarded the construction contract and will notice the contractor to proceed. This is a 120 day project which should be completed in the spring of 2017. 2.3.4 Longview Park North Swing Set — The bid package is underway and should be ready for bids at this time. 2.3.5 Longview South Improvements — The bid package is being finalized for this project which is similar to Stardust Park and will include new equipment, new pour -in-place under the equipment, improvements to ADA access and landscaping. 2.3.6 Diamond Canyon Park — Staff is in the process of finalizing the last bits of construction walkthroughs which will be completed in time for the December 31d dedication. 2.4 List of pending Commission requests — ACM/McLean Regarding additional stairs at the dog park, this project, as previously noted, is underway (bid package) and will be completed in the spring. Given the project will include the stairs and that this project is underway, staff recommends that this item be removed from the pending list. With respect to the request for trail descriptions to be placed at the base of each trail, the signage is in the process of being put together and should be installed late this year. Regarding the feasibility of installing solar panels at City facilities, staff has noted that solar projects will be considered at future development. This is an ongoing matter wherein the cost benefit will be weighed for each NOVEMBER 17, 2016 PAGE 6 P&R COMMISSION project to determine whether solar makes sense. There is a solar array on the roof of City Hall which is the one solar project in place in the City and it is also the most recent construction of a facility. As such, staff recommends that this ongoing item be removed from the list. Considering the possibility of advertising under the Diamond Canyon Park entry sign, there are no plans to amend the design of the recently unveiled signage at Diamond Canyon Park. Staff is looking at electronic signage — reviewing and improving the existing signage outside the former library facility to expand on the current technology. In addition, Public Information is currently reviewing other options that may be available for such signage. While the City is looking to enhance advertising and digital signage around town, it would not be at the Diamond Canyon Park entry sign. Therefore, staff recommends that this item be removed from the list as well. Regarding the inquiry about erecting a stage at the green space on Summitridge Drive which was discussed at the last Commission meeting, staff has looked at the site and staff's recommendation is to not do any development on that site. There are some very inherent limitations to that site as discussed, primarily the parking and access, location of the site (directly across from homes), and it is a very small parcel (approximately % of an acre). Because it is so close to so many other public park spaces in that general area staff feels that at this time it would be better served to use the parks development resources elsewhere and to complete some of the other CIP projects on the priority list. Staff's recommendation would be to not develop anything on that site. Chair/Grundy is okay with removing Item 2 from the list. C/Herndon said he is fine with removing items that have been associated with his name. He commented that with updated technology, electronic signage might be a way to honor some veterans with pictures, etc. ACM/McLean said he thought C/Herndon's idea was excellent and that if there are technical updates, there would be the ability to do something like that. VC/Sulakhe said she agreed with removing the last item but she would like to continue exploring the item about installing lights in the back area (of the Diamond Bar Center). ACM/McLean pointed out that this item would remain on the list. C/Liang asked about having staff explore exercise equipment for seniors in the park because it seems like the population is aging and perhaps could survey the senior.clubs to find out whether they would make use of such equipment. ACM/McLean said staff can consider such equipment when doing upgrades at other parks. When Commissioners walk through Diamond Canyon Park on December 3 they will note that some of that NOVEMBER 17, 2016 PAGE 7 P&R COMMISSION equipment is installed. The new park has a circuit that includes exercise equipment which is primarily resistance type equipment. PMS/Jordan added that there are also some exercise equipment elements on the Mesa Trail at Sycamore Canyon. ACM/McLean said he would add C/Hsieh's request about the military banner program to the list. C/Hsieh said that as soon as the trail signage is installed the item can be stricken from the list. VC/Sulakhe said that she sees that many public facilities such as airports, parks, banquet halls and small wedding sites have installed automated external defibulators which are things that are on walls of libraries along with a posting of SOP (Standard Operator Procedures) and there is an alarm that will blink and alert everyone in the facility when it is in use. She would like staff to explore this possibility. ACM/McLean said staff will explore this request. There are portable AED's at the City's public facilities including the Diamond Bar Center, City Hall, Heritage Park and Pantera Park and staff is looking at a second one for the Diamond Bar Center. VC/Sulakhe said she understands the City has those but is the staff trained to use them. ACM/McLean said that staff was trained in the usage as it goes through regular training for CPR and AED's, an eight- hour training that is done at City Hall. 3. OLD BUSINESS: None 4. NEW BUSINESS: 4.1 Regular Commission Meeting scheduled for December 2016 — due to anticipated lack of agenda items it is recommended that the December meeting be adjourned to January 26, 2017. C/Herndon moved, C/Liang seconded, to adjourn the December meeting to January 26, 2017. Without objection, the motion was so ordered. 5. ANNOUNCEMENTS: C/Liang thanked staff for their dedicated work and especially to RS/Vargas, RC/Crawford and RS/Murphy for their assistance at the Diamond Bar Center. Last Monday nearly 500 guests were very pleased to join together at the Diamond Bar Center. He really appreciated the Veteran's video. He wished everyone a Happy Thanksgiving. C/Herndon said he has served on the Commission for about 11 years and he gets somewhat frustrated hearing the same problems about not having enough sports fields in the City. He knows everyone gets tired of hearing him talk about that issue. He has attended a lot of allocation meetings and his frustration is not extended to staff because he believes staff does a great job of allocating fields NOVEMBER 17, 2016 PAGE 8 P&R COMMISSION the City has but he is still frustrated there are not enough fields. If any of his frustration has come across as being against the staff, that is certainly not the case and if it did, he apologizes for it. He wished everyone a nice Thanksgiving. C/Hsieh thanked staff for making things happen for residents and their enjoyment of the City. She walks everywhere and enjoys it. She will miss everyone the rest of the year. Happy Thanksgiving, Merry Christmas, and Happy New Year. VC/Sulakhe echoed her colleagues, the great team that it is. She thinks with the resources available to Diamond Bar the staff is doing an awesome job — keep up the good work. It is not a straight road, it is a daily roller coaster with a lot of people to deal with and a lot of situations and circumstances. She wished everyone a very Happy Thanksgiving with their families. Take time to laugh and live. Chair/Grundy echoed his colleagues' sentiments about the great job that staff has done throughout the year. He believes it has been a very successful year and staff should take time to reflect on all of their accomplishments. He appreciated all of the informative reports to the Commission throughout the year. He is looking forward to the Diamond Canyon Park opening because it will be wonderful to see another park open in the City. He remembers when there was a public meeting about the potential project and after walking the field he scraped mud off of his tennis shoes. It is great to have witnessed it from conception to completion. Happy Holidays to everyone — colleagues and staff. ADJOURNMENT: C/Herndon moved, C/Hsieh seconded to adjourn the meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:21 p.m. to January 26, 2017. The foregoing minutes are hereby approved this day of 2016. Respectfully Submitted, RYAN MCLEAN, SECRETARY Attest: DAVE GRUNDY, CHAIRMAN JANUARY MAINTENANCE REPORT TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: JANUARY MAINTENANCE REPORT DATE: 1/15/17 MEETING DATE: 1/26/17 During the previous month, the Public Works Maintenance Staff has been working on various tasks throughout the City. The following is a brief recap of key maintenance items completed. Diamond Bar Center • Re-lamped six (6) light fixtures throughout the facility. • Replaced two (2) lighting ballasts. • Serviced water feature weekly (contractor). Drained cleaned and filled water feature additionally as needed. • Repaired non -latching door. • Installed new post at trailhead for trail guide chain. • Repaired toilet in lower men's restroom. • Installed new lighting motion sensor. • Replaced broken lock on refrigerator and cut new keys. • Performed weekly test on wheel chair lift. • Performed monthly emergency generator test. • Performed monthly exterior lighting maintenance. (Best) Heritage Park • Performed park/playground inspections. • Cleared excessive sand from park drinking fountain. Longview North Mini -park Performed Park/playground inspections. Longview South Mini -park • Performed Park/playground inspections. • Removed rusted picnic table. Maple Hill Park • Installed new tennis net top tape. • Repaired men's room lavatory faucet. • Performed Park/playground inspections. Paul C. Grow • Installed new soap dispenser in men's restroom. • Performed Park/playground inspections. • Cleared drinking fountain drain line. • Cleaned v -ditches (BV). Pantera Park • Repaired broken electrical outlet in the batting cages. • Fabricated and installed inspection covers for nine (9) light posts. • Replaced damaged rope on softball field dugout shades. • Repaired toilet in men's restroom. • Repaired broken irrigation mainline (BV). • Replaced malfunctioning irrigation control valve (BV). • Cleaned v -ditches (BV). • Painted wrought iron fence (SGVCC). • Performed park/playground inspections. Peterson Park • Installed new GameTime play equipment (Ace Const.). • Repaired Sloan valve in women's restroom. • Performed park/playground inspections. • Cleaned v -ditches (BV). • Replaced malfunctioning irrigation control valve (BV). • Adjusted irrigation and grade adjacent to new playground installation. • Turf renovation in progress (11/28/16 to 2/16/17). • Removed two (2) dead Liquidambar trees. Ronald Reagan Park • Cleared water closet drain line in men's restroom. Cleaned v -ditches (BV). • Performed park/playground inspections. Silvertip Park Performed Park/playground inspections. Stardust Mini -Park • Installed new Landscape Structures play equipment (Ace Const.) Starshine Park • Repaired/replaced rusted barbeque. Summitridge Park • Performed park inspections. • Cleaned v -ditches (BV). Sycamore Canyon Park • Installed new home plate at softball field. • Repaired/replaced rusted barbeque. • Performed Park/playground inspections. • Cleaned v -ditches (BV). • Repaired the lock set at the park office. City Hall/Library • Repaired a Sloan valve in the library restroom. • Repaired a lock set on the Library delivery door. • Cleaned monument sign and bollards. Sprayed for spiders and insects. • Performed monthly emergency generator test. • Re-lamped fifteen (15) light fixtures in the City Hall spaces and eight (8) lights in the Library spaces. • Replaced six (6) ballasts in the City Hall spaces and nine (9) ballasts in the Library spaces. • Replaced five (5) lighting control relays. • Repaired water closet in Library. • Repaired leaking pipe for City Hall/Library restroom hot water. • Performed monthly carpet cleaning in City Hall spaces. • Performed monthly exterior lighting maintenance. (Best) Citywide • Cleaned a mud flow from the street at Steep Canyon. • Wash, fuel and service City vehicles. • Inspected fire extinguishers and first aid kits at all City Facilities. Re- stocked as needed. • Re -stocked pet bags throughout the City. • Install/remove banners at parks for various City events. TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: January 18, 2017 MEETING DATE: January 26, 2017 Community Recreation Guide The 2017 Winter Recreation Guide was mailed to residents the first week of December 2016 and is also available online, at the Diamond Bar Center and City Hall. The Spring Recreation Guide is currently being organized, edited, and reviewed before it goes to print in early March. Contract Classes Winter session -- The Winter session began January 3 and will run through March 17. As of January 17 there are 310 students enrolled in 168 available classes. New classes this season include: Pip Hop, Spanish Circle Time, Child Safety Awareness, Beading & Knotting, Flexibility and Posture, FABskin, and Yang Style Tai Chi. Also, a new contractor has taken over the Tippi Toes' baby ballet business. Jeanine Car is well experienced and excited to join the Diamond Bar team. Senior Programs Highlight Class of the Month: Mt Sac. Sewing — On Monday, January 9, 12 ladies from Mt. SAC's sewing class spent the day in the Pine Room sewing pants for children in Africa. The class wanted to give back and reached out to "Sewn for Love," a non-profit organization that sews dresses and pants for underprivileged children. They were very grateful for a room where they could come together to make a difference. Facility Rentals Senior Classes – Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center, Heritage Park and City Hall. The classes vary from computer to exercise and fine arts—most are filled to capacity. The winter program began on January 9 and will conclude February 16. Senior Seminars 1/16 How to Age in Place - 16 participants 1/19 & 20 AARP Mature Driving Class - 6 participants 1/30 How to Prevent Senior Emergencies - 10 participants Senior Activities and Services Bridge every Wednesday – Averages 8 to 10 per session Mahjong every Wednesday – Averages 40 per session Bingo every Tuesday and Friday – Averages 165 per session Senior Special Events December 16, 2016- Senior Holiday Dance – There were 254 people in attendance at this popular holiday event! Dinner was catered by Burger Continental and included tri -tip, chicken breast, green beans, salad and cake for dessert. Seniors had the opportunity to take photos with different props and a holiday backdrop and dance the night away to festive music provided by DJ Keith Johnson. The evening concluded with everyone's favorite: raffle prizes! More than 25 raffle prizes were given out to the lucky winners. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Senior Citizen's Club has 285 members. They meet each Tuesday with approximately 160 at each meeting. • The Diamond Bar Evergreen Club has 354 members. They hold classes throughout the week. The Sunshine Seniors has 810 members on their books; 210 attend their programs on a regular basis. Members meet Friday, Saturday and Sunday morning with special events throughout the year. The Diamond Age Seniors has 200 members and meets each Monday, Wednesday, and Friday. The Super Diamond Age Seniors has 215 members. They meet each Tuesday, Thursday, and Friday. Senior Excursions January 18, 2017 — Fantasy Springs Casino — A group of 41 seniors spent the day at Fantasy Springs Casino in Indio. This is a $22 trip with $30 given back in slot play by the casino. Lunch is at participants' own expense. January 26, 2017 — Petersen Auto Museum — Currently there are 27 participants registered for this excursion. If our minimum of 35 is not met by Friday, January 20 we will have to cancel this excursion. Community Excursions January 2, 2017 — Tournament of Roses Parade — A group of 45 participants enjoyed an early morning continental breakfast at the Diamond Bar Center before heading to the Annual Tournament of Roses Parade. Excursion included stadium seating on Colorado Boulevard, continental breakfast, Diamond Bar seat cushion and round trip transportation for $99/person. A snack was also provided for the ride home. Facility Rentals Diamond Bar Center — December is one of the busiest times of year at the Diamond Bar Center, with the location hosting a total of 44 private, business and non-profit rentals. There were 12 church rentals, 5 seminars, 4 birthday parties, 5 weddings, 3 team banquets, 1 Toastmasters meeting and 1 baby shower. There were also 9 holiday parties, 3 winter concerts/performances and 1 New Year's Eve party. A total of $69,518.25 in rental fees was collected during the month of December for Diamond Bar Center rentals, an increase of 8% over the 2015 total of $64,341.67. Heritage Room — There have been 5 rentals of Heritage Park Community Center for the month of January. Rentals include 2 baby showers, 1 fundraiser, and 2 birthday parties. Total revenue for these rentals is $1,260.00. The revenue for January 2015 was $1,996.25. Pantera Room — There have been 2 rentals of the Pantera Park Activity Room for the month of January. Rentals were for a 2 birthday parties. Total revenue for these rentals is $410.00. The revenue for January 2015 was $286.50. Picnic Reservations —As of January 17, there have been 6 picnic reservations made for the month of January. There has been 1 at Ronald Reagan, 1 at Maple Hill, 1 at Heritage and 3 at Sycamore Canyon Park. The revenue of these picnic rentals is $200.00. The revenue for January 2015 was $125.00. Youth Programs Tiny Tots -- The Winter. Session started on Monday, January 3, 2017 and goes through March 24. Both the three - four year old and the four - five year old classes are full with 20 children enrolled. This session's theme is "Winter Friends!" In addition to the regular curriculum, lessons will include changes in the weather and making friends. They are celebrating Chinese New Year on Friday, January 27, with a pot luck lunch. DB 4Youth -- Inland Valley Hope Partners was very pleased to receive two large quantities of non-perishable food donations from the holiday food drive. The DB 4Youth holiday gathering was on Wednesday, December 21 at Heritage Park. There were 15 participants in attendance for a fun night of socializing and laughing through a screening of the movie "Elf'. Beside the wings and potato wedges, there were two delicious salads, meatballs, soda and cookies on the pot luck table. The next regular meeting is scheduled for Tuesday, January 31. Included on the agenda is the annual 2017 calendar, nomination of new board members and an outstanding youth volunteer nomination for the City Birthday Party, dates for Chinese American Association's Chinese New Year Celebration at Diamond Bar High School (February, 4), the Diamond Bar Community Foundation's 5K Run (March 5) and the next Stomp Out Hunger Food Drive. Volunteens -- The City of Diamond Bar's 2017 youth Volunteen program is a leadership training program designed for youth ages 14 to 16 who reside in Diamond Bar. Teens who are interested in receiving work experience and training in recreation should apply. Volunteens will be assigned as assistants to summer programs throughout the City. Programs include: Summer Day Camp, Youth Sports, Tiny Tots, Concerts in the Park and Senior Programming. Volunteen Applications will be available online only starting Monday, February 6 and will be accepted until Sunday, April 2, 2017 at 11:59pm. Summer Day Camp -- Summer Day Camp is a 10 -week program designed to involve children ages 6-12 in a safe, fun and active environment. Camp will start on Monday, June 5 and go for 10 weeks ending on August 11. Staff has been busy scheduling excursions and preparing activities for the campers. New this year are several different major excursions including: the Queen Mary—an IMAX movie and tour, the Outdoor Educational Center located in Irvine —Zip Lining, Archery, Obstacle Course and a Guided Hike, "Get Air" Trampoline Park–location Pomona, Downtown Disney with a tour, a bird show and lunch at the Rainforest Cafe, Discovery Cube OC—Explore Dino Quest, investigate inner body systems and/or harness the power of electricity. Youth and Adult Sports Adult Basketball -- We are currently accepting registration for the winter 2017 adult basketball league. Practice games are planned for January 29, with league games beginning February 12. Games are played at Lorbeer Middle School. Included in the $324 registration fee are 9 league games plus a qualification game, scorekeepers, and championship tee shirts. Teams also pay $21 per week for the officials. Adult Volleyball -- We currently have 22 participants registered for the adult volleyball program. The session began on Monday, January 9 at South Pointe Middle School and will conclude on Monday, March 13. For only $32, participants receive 8 weeks of play on two courts of action from 7-9pm. Skate Park -- The skate park averages 6 users per hour on weekdays, with 8 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays and from 8am - Dusk on the weekends. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 11 participants), Thursday (average of 13 participants), and Sunday (average of 12 participants) evenings. Open play takes place from 6-10pm on Tuesdays, Thursdays, and Sundays. Youth Basketball -- There are currently 479 participants registered for the 2017 youth basketball program. The season began on Saturday, January 7, with the season concluding on March 11, 2017. Picture Day is Saturday January 28. Children ages 4-8 & 13-14 will play at South Pointe Middle School, while children ages 9-12 will play at Mt. Calvary Lutheran School. The $89 registration fee includes a jersey, trophy, and ten games. Special Evens Winter Snow Fest — Event Canceled -- The decision to cancel the Winter Snow Fest scheduled for Saturday, January 21 was not an easy decision. As you know, Pantera Park is one of the City's most heavily used parks, hosting youth and adult sports and other public recreation activities on a daily basis. The heavy rainstorms experienced the week prior to the event combined with four days of rain forecasted for the week of the event rendered the site unsuitable for an event with an expected attendance of thousands. Because the rainy conditions we would require a minimum of two weeks of sunshine to fully dry out the fields, proceeding with the Winter Snow Fest as scheduled would have caused significant and lasting damage to the fields. In addition to the expected foot traffic, the event would have required heavy equipment to be driven onto the fields, setup of heavy booths and equipment and other actions that would destroy the grass fields. The impact to youth and adult sports users would have been severe for many months and lead to major repairs/costs. While the decision was not made lightly, staff believed it was the most appropriate way to protect the City's property and ensure that Pantera Park remains accessible and functional to the public and local user groups. City Birthday Party Saturday, April 8, 2017 ® 11:00 a.m. — 5:00 p.m. Pantera Park ® 738 Pantera Drive Join us in celebrating 28 years of incorporation! Attention non- profit service organizations! If you are seeking a fun way to raise money for your group, why not participate as a game booth operator, carnival ride operator, or bring awareness to the community about your organization with an information booth. For more information please contact Andee Tarazon/ Recreation Supervisor at 909.839.7067 or atarazonCcDdiamondbarca.gov For event information contact: Food Booth, Game Booth, Carnival Ride Booth, or a non-profit organization Information Booth: City of Diamond Bar/ Andee Tarazon - 909.839.7067. Car Show: City of Diamond Bar/ Cloris Vargas — 909.839.7068 Business Expo: Regional Chamber of Commerce- SGV at 626.810.8473 34th Annual Easter Egg Hunt Saturday, April 15, 2017 . 10:00 a.mn Pantera Park o 738 Pantera Drive The City of Diamond Bar and the Diamond Bar Breakfast Lions Club are proud to invite you and your family to join us at our 34th Annual Easter Egg Hunt on Saturday, April 15, 2017. This FREE Egg Hunt starts at 10am at Pantera Park (738 Pantera Drive). Separate egg hunting areas will be set up for children based upon their age. Children should remember to bring their own basket to carry their eggs, and to be on the lookout for a special appearance by the the "peeps"! Don't miss out on this opportunity to start a 1, i I;,' r i, n i 1 , is Easter Bunny and his friends new family tradition! Pancake breakfast and pictures with the Easter bunny will be available to purchase starting at 8:30am. For More info: 909.839.7070. To: Honorable Chairman & Members of the Parks & Recreation Commission From: Ryan McLean, Assistant City Manager Date: January 26, 2017 Re: Parks CIP Update Diamond Canyon Park Diamond Canyon Park officially opened to the public on December 3, 2016. The park is very unique, featuring multiple play areas, a workout circuit with equipment, and a rain garden with various native plants and animal habitats. Stardust Park Stardust Park is completed and open to the public, featuring new play equipment, enhanced drainage and landscaping, and ADA accessibility improvements. Peterson Park Playground Equipment The new playground equipment and security fencing is installed and accessible to the public. Larkstone Park The construction of the City's next park is underway. Located adjacent to South Pointe Middle School and the Lennar housing development of 99 homes, the park will be a split level neighborhood park with green space, walking paths and play equipment. Grading permits have been issued with activity underway and the plans are in the final review. Pantera Park/Steep Canyon Trail Rough grading is underway with construction to follow. Rainy weather conditions have slowed the construction timetable, but the project is on target to be completed in April. Longview Park South Improvements/Longview North Swing Set These projects are in the bid process and will proceed once contracts are awarded by the City Council. PARKS AND RECREATION COMMISSION REQUESTS FOR INFORMATION / ACTION - 2017 UPDATED - January 26, 2017 Meeting Date Request Requested By/ Respondent/ Commissioner's Name Status 02.27.2014 Commission would like to review Heritage GRUNDY Ryan Park "special needs" input before the McLean conceptual plans have been finalized to verify "special needs" listed in the plan. Upon commencement of the redesign of Heritage Park, staff will bring forward options for the Commission for review and comment. Request for trail descriptions to be placed at HSIEH Ryan the base of each trail. McLean The panels are being fabricated and will be installed in February. 04.23.2015 For future consideration — a sidewalk HSIEH Ryan installation project at the Diamond Bar McLean Center from the Summitridge Drive entrance to the top. No update at this time. 04.28.2016 Request for a breakdown of the number of HSIEH Ryan events (i.e., weddings, quincenieras) held at McLean the DBC annually. Staff anticipates the analysis and accompanying report will be completed in March. 04.28.2016 Request for additional outdoor lighting at the SULAKHE Anthony DBC near the rear entrance to the kitchen by Jordan the generator. No update at this time. 06.23.2016 Request for signage on Pantera Park trail HSIEH Ryan directing walkers from the trail back into the McLean dog park. No update at this time. 06.23.2016 Request for updated trails map. GRUNDY Ryan McLean Staff will produce an updated trails map with the completion of the Pantera Park trail. 11.17.16 Request for staff to look into additional LIANG Ryan exercise equipment for Seniors in the parks. McLean No update at this time. 11.17.16 Request for a review of the Military Banner HSIEH Ryan Program. McLean Staff will bring a response to the Commission at the February 2017 meeting.