HomeMy WebLinkAbout011717 - Agenda - Regular MeetingDiamond
City Council Agenda
5:30 p.m. Study Session - Room CC -8
6:30 p.m. Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Jimmy Lin Ruth Low
Mayor Mayor Pro Tem
Carol Herrera Nancy A. Lyons Steve Tye
Council Member Council Member Council Member
City Manager James DeStefano • City Attorney David DeBerry • City Clerk Tommye Cribbins
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DIAMOND BAR CITY COUNCIL MEETING RULES
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
January 17, 2017
Next Resolution No. 2017-01
Next Ordinance No. 01(2017)
STUDY SESSION: 5:30 p.m., Room CC -8
► Statewide Election Legislative Update — SB 415 & SB 450 —
Discussion and Action.
No. Discussion Regarding Communication and Marketing Design
Standards Memorandum — Discussion and Action.
Public Comments:
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA:
Mayor
Shaykh Nomaan Baig,
Institute of Knowledge
Council Members Herrera, Lyons, Tye,
Mayor Pro Tem Low, Mayor Lin
Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of Certificates of Recognition to the Winners of "Through My
Lens" Photo Contest 2016.
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business
hours.
JANUARY 17. 2017 PAGE 2
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 General Plan Advisory Committee Meeting (GPAC) — January 19, 2017 —
7:00 p.m. —Windmill Community Room, 21810 Copley Drive.
5.2 Winter Snow Fest — January 21, 2017 — 9:00 a.m. to 3:00 p.m., Pantera
Park, 738 Pantera Drive. (Cancelled).
5.3 Planning Commission Meeting — January 24, 2017 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive. (Cancelled).
5.4 Parks and Recreation Commission Meeting — January 26, 2017 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
5.5 City Council Meeting — February 7, 2017 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR:
6.1 Waive reading in full of all ordinances and resolutions and adopt the
Consent Calendar.
6.2 City Council Minutes
(a) Special Meeting of December 19, 2016.
(b) Regular Meeting of December 20, 2016.
Recommended Action: Approve.
Requested by: City Clerk
JANUARY 17, 2017 PAGE 3
6.3 Ratification of Check Register - Dated December 15, 2016 through
January 11, 2017 totaling $2,112,884.78.
Recommended Action: Ratify.
Requested by: Finance Department
6.4 Treasurer's Statement— November, 2016.
Recommended Action: Approve.
Requested by: Finance Department
6.5 Approval of Notice of Completion for Construction of Diamond
Bar Boulevard/Brea Canyon Road Intersection Enhancement Project
- Project No. 26315
Recommended Action: Approve.
Requested by: Public Works Department
6.6 Approval of Notice of Completion for Construction of Area 4
Residential & Collector Road Maintenance Project - Project No.
01416
Recommended Action: Approve.
Requested by: Public Works Department
6.7 Adopt Resolution No. 2017 -XX: Establishing a Payment Fund and
Approve Plans and Specifications; Award Construction Contract for
the Traffic Signal Battery Back-up System Project at Twenty (20)
Locations in the Amount of $193,560 to Elecnor Belco Electric, Inc.
and Authorize a Contingency Amount of $20,000 for Contract Change
Orders to be Approved by the City Manager for a Total Authorization
Amount of $213,560.
Recommended Action: Adopt, Award and Authorize.
Requested by: Public Works Department
JANUARY 17, 2017 PAGE 4
6.8 Approve Amendment No. 2 to the Consulting Services Agreement for
Capital Improvement Program Project Management Services with
Project Partners in the Amount of $102,960 for a Total Contract
Authorization Amount of $177,960.
Recommended Action: Approve.
Requested by: Public Works Department
6.9 Award a Design Services Contract for Area 5 Residential and
Collector Street Rehabilitation (Slurry Seal, Chip Seal & Overlay) and
Brea Canyon Cut-off Road Drainage Improvement and Pavement
Rehabilitation Projects to Onward Engineering in the Amount of
$62,555 and Authorize a Contingency Amount of $7,445 for Change
Orders to be Approved by the City Manager for a Total Authorization
Amount of $70,000.
Recommended Action: Award.
Requested by: Public Works Department
7. PUBLIC HEARINGS: None.
9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
INTEROFFICE
MEMORANDUM
Study Session #1
TO: City Council
FROM: James DeStefano, City Mapia (
t
VIA: Anthony Santos, Assistant to the Ciiy Manage I
SUBJECT: Statewide Election Legislative Update — SB 415("& SB 450
DATE: January 10, 2017
This is a continuation item from the December 6, 2016 City Council Study Session.
Since incorporation in 1989, City Council elections have been held on November of odd
numbered years. Statewide Primary and General Elections are held June and
November of even years respectively. Voter turnout at City Council elections has
historically been significantly lower than on the statewide election dates.
Within the last year, there has been significant discussion statewide about increasing
voter turnout by requiring those counties, cities and special districts which hold elections
in odd number years to move them to statewide election dates, which include June and
November of even numbered years. As a result of these discussions, the California
Legislature adopted SB 415 and SB 450. This memorandum discusses both pieces of
legislation, their impacts, and options for City Council consideration.
SENATE BILL 415
Senate Bill 415 (SB415), known as the California Voter Participation Rights Act
(California Elections Code Sections 14050-14057), was signed into law on
September 1, 2015. SB 415 prohibits a General Law City such the City of
Diamond Bar, from holding an election other than on a statewide election date if holding
an election on a non -concurrent date has previously resulted in a "significant decrease
in voter turnout", which is defined as at least 25% less than the average voter turnout
within the public agency for the previous four statewide general elections. In
jurisdictions with a significant decrease above 25%, SB 415 requires them to develop a
plan to move their elections to a statewide election date by January 1, 2018, and to hold
their elections on a statewide election date by November 8, 2022.
ANALYSIS
SB 415 will in effect move all county, city, and special district elections to even
numbered years if the respective agency has a more than 25% drop in voter
1205672.1
participation relative to the statewide general election. Staff reviewed voter data
comparing City registered voter participation for City Council elections with City
registered voter participation at the last four statewide elections. Attachment A contains
the voter data comparison. In summary, on average approximately 16.64% of City
registered voters have voted in odd number years from 2009 to 2015 at City Council
elections. City registered voter participation rates for the last four statewide election
dates averaged 37.87% from 2010 to 2016, a difference of 56.06% (37.87% - 16.64%) —
37.87% = 56.06%. Because the voting differential is 56% and greater than the 25%
mandate, the City will be required to move its elections to a statewide election date.
SB 415 permits the City to continue to have elections in odd numbered years as long as
the City has adopted a plan to hold future elections on statewide election dates by
January 1, 2018, and that plan does in fact move future elections to a statewide election
date by November 8, 2022. Pursuant to Elections Code 10403.5, any City ordinance
requiring its City Council election to be held on a statewide election date, must be
approved by the Los Angeles County Board of Supervisors. In adopting such an
ordinance the City cannot increase or decrease any term of a Council Member's office
by more than 12 months. In the opinion of the City Attorney, any increase or decrease
in terms may only apply to newly elected or re-elected City Council Member terms, not
sitting Council Members. Therefore, in order to be compliant with SB 415 by the
November 8, 2022, deadline and the requirement to stagger terms, the following options
are presented for Council consideration:
Option 1:
In November of 2017 and 2019, shorten the term of office for the City Council to three
years. Council Members elected in 2017 would serve until November of 2020.
Thereafter the term would be four years. Council Members elected in 2019 would serve
until November of 2022. Thereafter the term would be four years. Terms of office could
not be shortened if the determination is to hold elections in June, because that would
result in councilmembers serving 2 '/z years terms. Since this is a decrease in the term
of more than 12 months, it is not permitted by Elections Code section 10403.5.
Option 2:
In November of 2017 and 2019, extend the term of office for the City Council to five
years. Council Members elected in 2017 would serve until November of 2022 and
Councilmembers elected in 2019 would serve until November of 2024. As above, in
2022 and 2024, respectively, the terms of office would thereafter be four years. If the
decision is to move the date to June, Council Members would serve 4 %2 years terms,
i.e., respectively, from November of 2017 to June of 2022 and November of 2019 to
June of 2024.
Option 3:
In November of 2019 and 2021, shorten or extend the term of office for the City Council
to either three years or five years respectively. Council Members elected in 2019 would
either serve until 2022 if a three year term, or 2024 if a five year term. Council
Members elected in 2021 would either serve until 2024 for a three year term, or 2026 if
a five year term. The City Council would need to enact a change by the January 1,
1205672.1
2018 deadline. However, the election changes would not go into effect until the 2019
and 2021 elections respectively.
Staff requests the Council review the options contained in this memorandum for
discussion at the upcoming December 6, 2016 Study Session.
SENATE BILL 450
Senate Bill 450 (SB 450) was signed into law on September 29, 2016. SB 450 impacts
counties, cities, and special districts by: 1) requiring that any election official in the state
that receives a vote by mail ballot must forward that ballot to the agency that issued the
ballot within eight (8) days of receipt; 2) enabling any county except Los Angeles
County to conduct any election as an all -mailed ballot election; 3) authorizing Los
Angeles County to conduct any election as a vote center election, as well conduct a
special election as an all -mailed ballot election.
While SB 450 is broad, the only item that impacts the City from an operational
standpoint is requiring the City Clerk to forward mail ballots to the agency that issued
them. As an example, if the City Clerk receives a ballot from Fresno County, that ballot
would need to be forwarded to their election official within eight (8) days of receipt.
Since the City consolidates elections with the County, any voting related changes the
County makes by going to a vote by mail or voting center election should not impact
City Clerk operations. However, any costs incurred by the County would be allocated
back to cities on a pro rata share. While elections can typically range from $100,000 to
$175,000 each election cycle, it is unknown what financial changes, if any, will be
passed down to cities based on SB 450 implementation.
Should you have any questions, I am available to discuss the findings and
recommendations in greater detail.
cc: Ryan McLean, Assistant City Manager
1205672.1
ATTACHMENT A
Diamond Bar Voter Election Turnout - Historical Comparison
Subtotal
Average
Voter %
% Difference
Statewide General Election
Nov -16
Nov -14
Nov -12
Nov -10
General v.
Cit
Registration
29,310
31,552
30,897
30,307
122,066
30,517
Ballots Cast
14,575
9,634
20,783
15,783
60,775
15,194
Vote Cast %
49.73%
30.53%
67.27%
52.08%
49.79%
49.79%
66.58%
Subtotal
Average
Voter %
% Difference
Statewide Primary Election
Jun -16
Jun -14
Jun -12
Jun -10
Primary v.
Cit
Registration
28,132
31,476
30,133
30,869
120,610
30,153
Ballots Cast
11,003
5,711
7,083
7,325
31,122
7,781
Vote Cast%
39.11%
18.14%
23.51%
23.73%
25.80%
25.80%
35.52%
Subtotal
Average
Voter %
% Difference
Total Statewide Last 4 Election
Jun -16
Jun -14
Jun -12
Jun -10
State v. Cit
Statewide Avg Registration
28,721
31,514
30,515
30,588
121,338
30,335
Statewide Avg Ballots Cast
12,789
7,673
13,933
11,554
45,949
11,487
Statewide Vote Cast %
44.53%
24.35%
45.66%
37.77%
37.87%
37.87%
56.06%
Subtotal
Average
Voter %
% Difference
City Election
Nov -15
Nov -13
Nov -11
Nov -09
Registration
30,924
31,989
29,842
29,877
122,632
30,658
Ballots Cast
4,464
5,174
4,936
51830
20,404
51101
Vote Cast %
14.44%
16.17%
16.54%
19.51%
16.64%
16.64%
1205672.1
CITY OF DIAMOND BAR
Item 1
Election Update — SB 415 & SB 450
City Council Study Session — January 17, 2017
Background ® EI ci lons
Since incorporation, City Council elections have been
held November of odd number years.
Statewide elections generally held in June and
November of even number years.
Recent discussion on increasing voter turnout resulted in
passage of SB 415 and SB 450, which focus on
moving elections to even number years and provide for
vote -by mail and voter center options for voting,
respectively.
SB 415
The California Voter Participation Rights Act (SB 415)
prohibits a General Law City from holding an election
on an odd numbered year if voter participation rates
in a community are 25% less than rates on even
numbered statewide elections.
Cities where SB 415 applies must institute a plan by
January 1, 2018, and initiate a change to even
numbered statewide elections by November 8, 2022.
Nov -16
Nov -14
Nov -12
Nov -10
General v. City
29,310
31,552
30,897
30,307
30,517
14,575
9,634
20,783
15,783
15,194
49.73%
30.53%
67.27%
52.08%
49.79%
66.58%
Jun -16
Jun -14
Jun -12
Jun -10
Primary v. City
28,132
31,476
30,133
30,869
30,153
11,003
5,711
7,083
7,325
7,781
39.11%
18.14%
23.51%
23.73%
25.80%
35.52%
Jun -16
Jun -14
Jun -12
Jun -10
State v. City
28,721
31,514
30,515
30,588
30,335
12,789
7,673
13,933
11,554
11,487
44.53%
24.35%
45.66%
37.77%
37.87%
56.06%
Nov -15
Nov -13
Nov -11
Nov -09
30,924
31,989
29,842
29,877
30,658
4,464
5,174
4,936
5,830
5,101
14.44%
16.17%
16.54%
19.51%
16.64%
1/17/2017
M.
415 Options
Term Next Election
4Years November2024
4Years November2026
4Years November2026
4 Years November 2028
3Years November2024
4 years November2026
5Years November2026
4Years November2028
1/17/2017
k,
# Council
Election
Members
New Term
New Election
n 1
November 2017
3
3Years
November202O
November 2019
2
3Years
November2022
n2
November2017
3
5Years
November 2022
November2019
2
5Years
November2024
n3
November2017
3
4Years
November2021
A
November 2019
2
3Years
November2022
n3
November 2017
3
4Years
November 2021
B
November 2019
2
5Years
November 2024
Term Next Election
4Years November2024
4Years November2026
4Years November2026
4 Years November 2028
3Years November2024
4 years November2026
5Years November2026
4Years November2028
1/17/2017
k,
SB 415 - Considerations IW ---
1. Election Month
2. Estimated Cost
3. Ballot Order & Voter Fatigue
4. Voting Rates
5B 415 - Recommendation
Staff recommends that the City Council review and
provide staff with direction. .I
Next Steps:
• Discuss this item and provide staff with direction.
• Schedule future items for Council consideration.
SB 450 - Background
SB 450 requires any public agency that receives a
vote by mail ballot must forward to the issuing agency
within eight (8) days of receipt. Example, Diamond
Bar gets a Fresno County ballot and must send to
Fresno Clerks office within eight days.
SB 450 also enables all counties except LA County to
perform a vote by mail election, as well as authorizing
LA County to conduct any election as a vote center
election.
SB 450 - Analysis
The passage of SB 450 will not significantly impact the
City of Diamond Bar. There may be some ancillary
work regarding mailing ballots to the correct agency,
but staff is unaware if ballots have ever been
misdirected to Diamond Bar.
Since the City does consolidate with LA County, there
may be changes to the Diamond Bar pro rata share or
future election costs. It is unknown what financial
impact, if any, the City will incur as a result of SB 450.
1/17/2017
10
Study Session #2
City of Diamond Bar
Interoffice Memorandum
To: Honorable Mayor and Members of the City Council
From: Marsha Roa, Public Information Manager
Cc: James DeStefano, City Manager
Ryan McLean, Assistant City Manager
Date: January 4, 2017
Subject: Continuation of Discussion Regarding the Creation of Communication and
Marketing Design Standards
Issue/Background:
Commonly referred to as "brand identity," the practice of creating and consistently applying a
distinctive design across all mediums of an organization's communication is aimed at not just
enhancing the appearance, but strengthening the impact of a message.
Currently, the City produces a variety of informational and marketing pieces for print, web,
advertising and promotion that, while of a professional quality, lack a consistent, unifying image
Furthermore, when necessary to authenticate a document, such as a letter, notice or invitation,
the only identifying symbol at staffs disposal is the official City seal.
Consequently, the twofold objective of creating a single, cohesive design and adopting a City
logo separate from the City seal is being proposed as the key elements of the City's first
Communication and Marketing Design Standards.
This idea was introduced at the City Council study session of July 19, 2016. Following a
presentation and discussion, City Council provided direction to staff to proceed with the design
of logo concepts and bring them back to a future study session. In response to city council's
direction, this memo has been prepared and three logo concepts (attached) have been
designed.
Discussion:
The delivery of communication materials with a unique and unified design will create a stronger,
memorable and more familiar image of the municipality of Diamond Bar in the minds of
community members and the greater public that, over time, will strengthen the City's
relationship with current and future residents and business owners.
I. Differentiating the Existing City Seal from the New Proposed Logo
Central to this design is a new proposed logo that will be similar to the existing seal in that it will
serve as an official City symbol but different in regard to its purpose and function.
The seal was adopted by the founding City Council upon the City's incorporation to serve as the
single, official visual representation of the City, akin to an individual's signature. It is the sole
element on the official City flag; it is prominently displayed inside the City Hall main lobby and at
the AQMD auditorium when City Council meetings are in session; it is on City letterhead,
vehicles, dedication plaques within or on City buildings, parks and structures; commendations,
certificates, proclamation and other forms of recognition issued by the City Council; and on
shirts, hats and uniforms worn by City Council and staff.
Interoffice Memorandum: 2
Communication and Design Standards
January 4, 2017
Given the absence of communication design standards as well as an alternate City symbol, the
seal has also been used for less formal uses such as advertisements, giveaways, and even as
a decorative element by contractors or vendors on bid covers or capital improvements.
Over the years, City staff has attempted to restrict and protect the use of the City seal by not
posting it on the City website or publishing it on newsletters, advertisements, and other
materials of a short shelf life. While the misuse of the City seal cannot be undone, the adoption
of the new City logo is a start at restoring its distinct and authoritative essence.
Whereas the City seal will be reserved for official, legal, ceremonial or other purpose authorized
by the City Council, the proposed new logo will be utilized for all other City Hall driven or
approved educational, promotional, partnership, sponsorship or marketing uses.
Il. Design of the New Proposed Logo
The three logo concepts attached to this memorandum are interpretations by three different
graphic artists of two symbols that carry a positive connotation and have long been
representative of, and consistently referred to in connection with, Diamond Bar and— the historic
windmill and the rolling hills.
In addition to these literal symbols, the three logo concepts are also made up of a combination
of geometric forms, abstract elements, and colors considered both strong and favorable:
a. geometric forms — triangles which denote organization and stability, purpose and
precision; circles which symbolize community, creativity, growth and evolution; and
straight edges in text which convey stability and strength, professionalism and efficiency.
b. abstract elements - Neither of the three concepts are enclosed to give it an unbounded
quality that expresses welcoming and accessibility; the waves and lines say community
and serenity.
c. colors — blue, steel gray, green and orange together evoke strength, sophistication and
harmony.
Furthermore, because of their clean, simple and uncluttered quality, all three logo concepts can
be reproduced in different sizes and on a variety of mediums.
Ill. Guidelines and Templates for Staff Reference and Use
At the point when the system is ready to be introduced to City staff, a set of proper usage
guidelines as well as branded digital templates for such things as memorandums, presentations,
flyers and notices will be made it available. This will take the graphic design burden off of staff to
allow them to focus on the message or content.
Summary:
Establishment of a strong, cohesive and unifying brand identity system for City communications
will bring a number of benefits to City staff as well as the public we serve — it will make it easier
for staff to create quality materials, and translate into a quickly recognizable and memorable
image in the minds of the individuals we serve. Beyond this, it will restore the value and impact
of the City seal by defining its purpose and restricting its use. At the upcoming January 17 City
Interoffice Memorandum: 3
Communication and Design Standards
January 4, 2017
Council Study Session, staff requests that the City Council provide further direction on how to
proceed with this project.
Attachment A: Logo Concepts
I'
Ull
C
ATTACHMENT A: LOGO CONCEPTS
CITY OF
DIAMOND
C A L I f 0 R
C I T Y O F
DIAMOND
--
BAR
C A L I F O R N I A
DIAMOND BAR
CALIFORNIA
i
A Brand Identity System
for City Communications
Communication and Marketing Design Standards
Brand Identity System
A unique and unifying image for all City communications that creates a
stronger, memorable and more familiar image of the municipality of
Diamond Bar in the minds of community members and the greater public.
Elements
• Logo
• Colors
■ Font
Components
• Guidelines
• Templates
Objectives
■ Enhance and Strengthen the Image of the City
■ Reclaim the City Seal to Restore its Value and Distinct Essence
• Create a stock of easy -to -customize branded templates for City staff to produce
everyday communications quicker and easier
City Seal —Official, Legal, Ceremonial
• City Flag
• Identifying Symbol at City Hall
• City Council letterhead
• Dedication Plaques
• Commendations, certificates, proclamations and other forms of recognition issued by
the City Council
• Other purpose authorized by the City Council
City Logo — Educational, Promotional, Marketing,
Partnership or Sponsorship
• Newsletters
• Flyers
■ Invitations
■ Notices
• General City Correspondence
■ Giveaways
■ Advertisements
• Event Programs
a f,
Logo -Colors
• Blue
established, secure, trustworthy, calming
• --
easiest color for eyes to process; growth, natural, life and renewal, environment
■ Orange
accent color, call to action; innovation, creativity, confidence, dynamic
■ Gray
accent color, works well with most other colors; authority, respect, practical, stable,
Logo —Geometric Forms/ Abstract Elements
• Triangles—organization and stability, purpose and precision
• Circles —community and creativity, growth and evolution
■ Waves and Lines— community, tranquility and calmness
• Straight Edges inText—stability and balance, strength, professionalism and efficiency
• Unbounded —Comfort, openness
The Logo
• Pick Whole Concept or Aspects:
• First Impression - which design is:
■ most pleasing?
• most memorable?
• Most representative of the attributes we want associated with the City - professional,
innovative, adaptable, open, etc.
• Something to Keep in Mind:
• Unlike City seal which should not be altered, the logo can be updated every few years
Next Steps
• If a Design is Selected
■ Templates
• Guidelines
• If a Design is not Selected
• Consult with graphic designers to modify logos or come up with entirely new concepts
Questions
Agenda #6.1
6.1 Waive reading in full for all ordinances and resolutions and adopt the
Consent Calendar.
There is no report for this agenda item.
Agenda No. 6.2(a)
MINUTES OF THE CITY COUNCIL
SPECIAL MEETING OF THE CITY OF DIAMOND BAR
DECEMBER 19, 2016
CALL TO ORDER: Mayor Lin called the Special City Council meeting to
order at 8:00 a.m. in the Grand Conference Room of City Hall, 21810 Copley Drive,
Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Lin led the Pledge of Allegiance
ROLL CALL: Council Members Herrera, Lyons, Tye, Mayor Pro
Tem Low and Mayor Lin
Staff Present: James DeStefano, City Manager; Ryan McLean,
Assistant City Manager; Greg Gubman, Community Development Director; Anthony
Santos, Assistant to the City Manager; Amy Haug, Human Resources Manager, and
Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA:
1. PUBLIC COMMENTS:
As Presented.
Cynthia Smith asked what the City Manager position entails and the tasks
performed by the person in that position. She wanted to understand the detailed
job -description of the City Manager position and how it relates to an Assistant or
Deputy City Manager position as well as what the industry standard was for a
typical tenure of a City Manager position. Does a City Manager have to have
professional training to advise and/or coordinate natural resource conservation
policies and projects in Diamond Bar? Does the City Manager issue a list of
requirements from contractors and consultants? And most important to her, what
is the relationship between the City Manager and development consultants,
developers or consultants that have project bids or in granting projects in the
City. She also asked if the City Manager position gains some sort of professional
esteem or status or remuneration for securing development projects in the City —
is there a quota, is there a production calendar that is perpetual on the City's
agenda?
CM/DeStefano responded to Ms. Smith by stating that the easiest way to
describe what a City Manager does is to equate it to the private sector where the
City Manager is quite often referred to as the "Chief Executive Officer" of this
public corporation. City Managers are responsible for the overall organization,
structure, implementation of City Council policies and directives, implementation
of federal, state, county and local laws, and managing all of the different
disciplines that are within the framework of the City's organization including
Community Development, Information Systems, Finance, Human Resources,
and Public Safety. A City Manager typically is someone who has worked in the
public sector for several years, particularly so in California. Most often this
person is a professional that has come from one of the disciplines previously
mentioned. Often City Manager's come from the Finance arena or the
Community Development arena. CM/DeStefano explained that he came from
DECEMBER 19, 2016 PAGE 2 CITY COUNCIL
the Community Development side. Linda Lowry who preceded him as City
Manager came from the Finance side and prior to her, Terry Belanger came from
the Community Services/City Managers arena. City Managers typically, but not
always, come from the public sector and come with a history of public service
and have usually served 10 plus years at an executive level. As far as a tenure
of a City Manager, the ICMA reports indicate that City Managers tend to stay for
no more than about four years, which has a lot to do with the political stability of
any given community, the shift in the desires of the community and their City
Councils. For a person in that position, four years is a really short period of time
because it is difficult to get anything and see its implementation during that time -
period. Personally, CM/DeStefano had the luxury of working toward his 11th year
in Diamond Bar which is not unusual in a very stable community. Blaine
Michaelis has been the City Manager in San Dimas for about 16 years; Mark
Alexander has been the City Manager in La Canada Flintridge for about 14
years; newer City Managers in the San Gabriel Valley came from places they
worked for 10-15 years. Chris Jeffers, the City Manager in Glendora has been
there about 6-8 years and came from a City where he served for about 14 years.
Rob Wishner has been the City Manager in Walnut for about 9 years and was a
City Manager in other places as well. There are occasions in which City
Managers last for only a few months due the instability of the City or the City
Council.
CM/DeStefano responded to C/Tye that while he has been the City Manager for
11 years he has served Diamond Bar for more than 26 years.
CM/DeStefano stated that regarding a City Manager's background and interests
in natural resource preservation, this is typically not an area of expertise that a
City Manager brings to the table; however, it is part of the broad palate of
responsibility within a community. It also depends on the community's values.
He said he did not believe Hawaiian Gardens, for example, cares as much about
natural resources and preservation of open spaces, a community that is fully
developed, versus a community that has beautiful hillsides and vacant spaces to
develop or preserve within its community. Most City Managers have a
background in some form of Community Development, either directly in
processing projects that come from planning architecture or City Manager
backgrounds, or are familiar with it because development is an issue in any City.
There is no quota, no contract and no remuneration/compensation that comes to
a City Manager as a result of anything the City Manager does. Acquisition of
open space or development of property is determined by the City Council which
sets the goals for fiscal strength and stability and part of that responsibility is to
find revenue sources, one of which can be "development" in order to fund things
like Public Safety and Parks and Recreation, etc.
MPT/Low said that with respect to cities having long-standing relationships with
their City Managers, a cynical person might say that the reason a City Manager
has lasted so long is because he/she is somehow in with the City Council and
does their bidding. In reality and in addition to the stability issue, a more realistic
DECEMBER 19, 2016 PAGE 3 CITY COUNCIL
view of why some City Managers have longer tenures in their cities is because of
the good working relationship with a stable City Council compared to someone
who does not have that good relationship.
CM/DeStefano said he felt the demeanor of the City Council speaks to the
stability of employment and Diamond Bar has had a very stable community for 20
to 22 years. There were a couple of rough years in the mid 90's, but the then
City Manager weathered that particular storm, was with the City for almost nine
years and went on to serve as a City Manager in another jurisdiction. It is the
stability — if the Council is stable and provides good judgment and good direction
then it is easier for the City Manager to implement those desires. As Council's
change over the years through election and re-election, as long as the base is
solid and the philosophies remain the same, typically a City Manager will be in a
place for 10 years or so. It really starts at the top. If this was the unstable
environment that existed in 1994-1995 CM/DeStefano said he would not have
stayed in Diamond Bar for 10 years because the Council was changing pretty
rapidly and a couple of the Council Members were not the best and deliberately
stirred things up.
C/Tye said he wondered if CM/DeStefano would have even accepted the position
of City Manager.
CM/DeStefano responded no, in fact, to that point, Council does not have to be
5-0 and the Council can have professional disagreements. It is when those
disagreements carry over from meeting to meeting and Council Members begin
to toss accusations, it is with that kind of instability that city's will not get good
candidates because those meetings and statements are all a part of the public
record and press. Again, it is not a matter of total and complete agreement, it is
a matter of respectful disagreement and collaborative nature and vision of
looking forward and retention of the foundational goals as Diamond Bar has had
as a contract city that are important as well as, having been and being good
stewards of the public's trust, finances and so forth. As he looks to retire,
Diamond Bar will have the benefit of having had a current and previous City
Councils that has managed this City well which will guarantee an active and
robust round of candidates to consider.
MPT/Low said that anyone who is interested in putting in their application and for
members of the public, the stability and goals that have been put forth by the
Council over the years is all a matter of public record, and anybody who wants to
can see that the City's economic development and fiscal prudence has always
been in a particular direction and she personally does not see changing course at
this time.
CM/DeStefano said he believed that was fair based upon conversations and
actions of the City Council. The Council will not have any problem finding a
candidate to select as its next City Manager. The Council has had 20-22 years
of stability and has kept the City fiscally sound since day one and particularly in
DECEMBER 19. 2016 PAGE 4 CITY COUNCIL
the past 20-22 years. City Managers who will be coming from places with
instability and where things may have changed as a result of the last election,
places where they are struggling financially and will always be struggling.
Diamond Bar has not had those issues and the Council has maintained its focus
on Public Safety, Parks and Recreation, good customer service, and been good
stewardship for the community. All of these things have been visible in Diamond
Bar for many years. Some Council Members have been around longer than
others and newer Council Members have continued to share that same
philosophy and carried it forward. As the newest Council Members, it sounds to
him like MPT/Low wishes to continue that. Those are all very, very good signs.
Diamond Bar has beautiful parks, clean streets, absent potholes and it is
because the City has the money to hire the right professionals to implement and
maintain those things and there will be a lot of interest because of these things.
The fact that the City does not have labor unions within its organizational
structure will be very beneficial to the City Manager. There are certainly
instances where representation is needed, but that can also get in the way of
cities. Diamond Bar's internal organizational structure has been extraordinarily
successful without barriers that unions can sometimes create. Finally, the
Council expends and has a great priority for Public Safety and the fact that the
City through contracts with LA County and the Fire Department District is
extremely beneficial to the Council running the organization. It is also very
important on the Human Resources/Labor Management side, which can be a
nightmare which Diamond Bar does not have. That makes Diamond Bar rather
unique and is of great interest to a lot of City Managers because they can focus
in on the core issues without having to deal with labor issues that can get in the
way and in addition, that financial burden has been lifted as well.
MPT/Low said she felt that other issues were important as well including an open
door policy and transparency between the City Manager, Council and the public.
She asked how CM/DeStefano saw the issue of communicating with the public
and the transparency of the business of the City.
CM/DeStefano said he saw that as being exactly the same. A successful City
Manager in any size community has to be accessible to the public, has to have
an open door, and has to be transparent. The City Manager works for the City
Council. The City Manager does not technically work for the public
(constituency/citizens). The City Manager will typically reflect the philosophy of
the City Council and if not, becomes a two-year City Manager. A City Manager
has to be all of those things — has to be out in the public, has to engage, has to
listen, etc. It is an integral part of the position.
M/Lin said in response to public comments about what kind of relationship the
City Manager has with developers and consultants that the answer is very simple
— no relationships. The City Manager works for the City Council to the benefit of
the public and the City. It would not be helpful for the City Manager to favor any
particular developer or consultant. Everything the City Manager does is for the
benefit of the City.
DECEMBER 19. 2016 PAGE 5 CITY COUNCIL
2. COUNCIL CONSIDERATION:
2.1 DISCUSSION OF CITY MANAGER RECRUITMENT.
CM/DeStefano said the reason for today's meeting is that he has
announced to the City Council that after 26 plus years in Diamond Bar and
almost 11 years as City Manager, he will be retiring from the City in July
2017. Staff has put together a game plan for marketing and advertising
for the upcoming vacancy to assist the City Council in selecting the next
City Manager and trying to do so in a way that there can be an opportunity
for the new City Manager coming in to have time for some crossover
during the month of June. HRRM/Haug will walk the Council through
confirmation of the recruitment process, profile components of an ideal
candidate and other key issues and challenges moving forward. In
addition, this meeting is to confirm the direction going forward. While it
may seem early to begin advertising, in order to meet the publications of
the major journals and magazines that attract City Manager readership
and to get the word out to the City Manager profession, the City needs to
begin making those decisions now. Western City (League of California
Cities) magazine is a key statewide publication that requires an ad
placement by January 3 for the February edition. The bulk of the
advertising will take place in February for what is anticipated to be about a
five -six week time period for which an individual who has interest may
apply from early February into March.
HRR/Haug provided Council with two documents: 1) Executive Search
Process and 2) Draft Language for City Manager Recruitment Brochure.
She stated that staff believes that what is outlined to be "best practices" in
the industry for an Executive Search Process as well as, one that would
suit Diamond Bar well. There are three phases in the search process, 1)
Planning Phase, 2) Recruitment Phase and 3) Selection Phase. At this
point, the City is undertaking the Planning Phase which includes defining
the ideal candidate's characteristics, key opportunities, issues and
challenges facing Diamond Bar in the next five years or so, keeping in
mind what would be important to include in advertising as well as, a
recruitment brochure. Staff is targeting February for an actual job-
opening/application filing period and proposes that the period run from
February 1 through March 12.
Staff is looking to place an ad in the advertising section of Western City's
February edition which will set the tone by publicly advertising what the
City Council is looking for, which is potentially the most critical piece of this
entire process. The ad is intended to set the direction, target outreach of
candidates that meet the ideal qualifications, list what the job entails, and
outline some of the key projects and priorities an incoming City Manager
may anticipate. So the Council needs to spend time honing in on the key
qualification criteria and elements of preferred candidates. Once the job
DECEMBER 19, 2016 PAGE 6 CITY COUNCIL
application period closes, applications will be reviewed against the criteria
established by the City Council, thus it is very important that staff is made
aware of all of the Council's desires for a preferred candidate.
C/Lyons said that under the "responsible party" section, she spoke with
CM/DeStefano about having a person from another City as part of the
review process so there would be a disinterested party reviewing the
applications. Her opinion is that there should not only be Diamond Bar
people reviewing applications but someone from a similar city.
CM/DeStefano asked if C/Lyons was referring to a well -seasoned and
well-respected City Manager who has done this before and may have
some familiarity with Diamond Bar to be able to assist in the process.
C/Lyons said she was not necessarily thinking about a City Manager but
definitely somebody at CM/DeStefano's level or ACM/McLean's level who
had experience with the job and requirements from a City similar to
Diamond Bar.
CM/DeStefano said he was not sure that was necessary, but that it was up
to the City Council to decide on its process. If the Council decided to bring
someone in from outside of Diamond Bar, he would strongly recommend a
seasoned and well-respected City Manager from the San Gabriel Valley.
He could offer a couple of names of people who would not likely be a
candidate and who would be interested and probably feel honored to
assist, but definitely an individual at the City Manager level, because it
would need to be someone who understood all of the dynamics as
opposed to an elected official or an assistant planner, for example.
C/Tye felt it should be a colleague — an HR colleague or a City Manager or
Assistant City Manager.
CM/DeStefano reiterated that if the Council decided to bring someone in,
he would highly recommend it be a seasoned well-respected City
Manager who is not a candidate for the position.
C/Lyons said she valued CM/DeStefano's comments and asked her
colleagues to comment.
C/Tye asked if C/Lyons was talking about Step 4, resume review and
candidate correspondence, not the interview process.
CM/DeStefano said that this had not been discussed. The City will likely
get 50 applications and when those applications are received, and to
C/Lyons' point, this person will be invited in to cut through those
applications to figure out which 12 to 15 the City Council should consider
for a second or final interview.
DECEMBER 19, 2016 PAGE 7 CITY COUNCIL
C/Lyons said she would like an outside perspective.
M/Lin asked what staff was trying to accomplish today
HHRM/Haug responded that the City Council was being asked to confirm
the process and to confirm the language for the proposed advertising and
brochure, the two key elements that need to be accomplished this
morning.
M/Lin said this will be a long process and there will be public meetings and
executive sessions so those kinds of issues as to who is to be involved
can be eventually discussed.
HHRM/Haug said this is a roadmap and it is not uncommon to make
judgments along the way. There is some flexibility which could happen
when the Council gets into the interview process which is typically an oral
or verbal process and the City Council might decide that written skills are
very important so that during that process, candidates could be given
homework for example, and bring forth an executive summary
memorandum that would employ samples of writing. Although that is not
listed, it is a flexible option. This is the framework and outline for the
process but it can be tweaked along the way.
M/Lin asked about the deadline for submission of the ad for the February
publication.
HHRM/Haug said it depends. If the City were to provide the copy that is
currently ready and meets all of the publication's specifications, the
deadline would be January 3. However, if the City Council wants staff to
pull together the advertising and proof for the City Council to approve, that
deadline was last Thursday. However, she has reserved the ad space
and the publication granted the City a bit of an extension for submitting the
text for the brochure. The Western City ad is 175 words. The actual text
in the recruitment brochure is on the table and staff wants to get through
that text to see what the Council's comments are; however, staff will put
together an actual professional publication. Staff has time to get this done
and it will be posted to the City's website. She needs to get the 175 words
for the Western City ad.
C/Herrera asked if today's meeting was called to get through Step 1 and
2.
HHRM/Haug said yes, that was what she hoped to accomplish today
C/Tye asked if there was consensus for C/Lyons recommendation.
DECEMBER 19, 2016 PAGE 8 CITY COUNCIL
MPT/Low said she would say yes and because CM/DeStefano is already
on the board, perhaps it could be an executive from a business that would
provide a different perspective that would be of more value. The five City
Council Members each have different perspectives and she felt that
C/Lyons' suggestion offered a different perspective.
CM/DeStefano reiterated that although the Council did not ask his opinion,
it would be better served for the City Council to bring in a well-respected
and seasoned City Manager because the dynamics of the position of a
company CEO are a lot different from that of a City Manager and that will
not be seen by looking at a resume or application. A seasoned City
Manager will duplicate what CM/DeStefano would be doing and look at the
background, skills, work history, probably know somebody somewhere,
and that seasoned City Manager who is already imbedded in the system
will have a similar perspective to CM/DeStefano but have a different set of
eyes and ears in looking at the application. A private CEO type will not
know the nuances of this business and at this stage he is not sure it would
be beneficial.
M/Lin said he would agree with CM/DeStefano
C/Lyons said that MPT/Low's statement about all five Council Members
having different backgrounds and when the Council reviews the
applications they are looking at those applications from those different
perspectives.
CM/DeStefano said that from those different backgrounds each Council
Member will ask different questions. For example, M/Lin would probably
ask more organizational types of questions where someone else may ask
questions related more specifically to a particular discipline and so on.
MPT/Low said that inasmuch as this is Item 4, the Council has time
CM/DeStefano said he could recommend three or four City Managers in
the San Gabriel Valley that work for similarly structured cities. He would
be honored to have them as part of the team because they are very good
people.
HHRM/Haug said that the application process will close March 12
(Sunday) and the application review will begin immediately thereafter.
The previous discussion involves the technical assessment of the
applications and from Council's discussion, that technical assessment will
involve her (HHRM/Haug), CM/DeStefano and another seasoned City
Manager which can be considered at that time.
DECEMBER 19, 2016 PAGE 9 CITY COUNCIL
HHRM/Haug said that the applications would be reviewed to narrow the
selection to 10-12 applicants and that staff would look at public information
resources to verify the background information. The applications will be
brought to the City Council for review in Closed Session. The next time
the City Council meets to discuss the search process it too will be in
Closed Sessions and the remainder of the meetings will be in Closed
Session as the Council works its way through the decision making
process.
CM/DeStefano said the reason these things take place in Closed Session
is because it has to be a "confidential" process. City Managers will not be
openly and actively looking to leave their current locations. Because the
process is intended to generate the greatest number of applications of
interest it has to be a highly confidential process which means it becomes
a closed process.
HHRM/Haug continued that as the Council works its way through the
applications it will identify the top six to eight candidates who will be
invited to interview. Staff will be working with the Council to develop the
list of questions based on backgrounds, interest, perspectives, etc. to
make sure that each candidate is thoroughly reviewed. Depending on
whether the Council agrees to two or three top candidates they may wish
to bring the applicants in for a second or final interview. Whoever the
Council determines to be the finalist candidate they would be entered into
the reference and background check stage. Once the background details
and criminal histories, etc. are confirmed the City Council will work with
CA/DeBerry to work through the terms and conditions of the Employment
Agreement. The formal Employment Agreement will be brought forward to
the City Council for a decision in May 2017 to review and improve during a
regular business meeting, and the goal is to have the new City Manager
on board in late June or early July to ensure a smooth transition. Because
CM/DeStefano has given the Council ample notice it will have the luxury of
working through this process.
C/Herrera said that in terms of a third party looking at applications, she
has the same opinion. What these two will be doing is working through a
checklist which is being determined by the City Council to determine if the
applications fulfill the checklist. Although she is of the opinion it would be
good to have a third party she is confident that CM/DeStefano and
HHRM/Haug can make their way through the applications according to the
Council's checklist. She believes there will be closer to 100 applications
rather than 40 because Diamond Bar is a very desirable City and it will be
an arduous task to wade through that many applications. What
CM/DeStefano and HHRM/Haug will be conducting is a pass/fail test and
those that pass the test will go on to the next phase. She said she has
confidence they can complete that task.
DECEMBER 19, 2016 PAGE 10 CITY COUNCIL
CM/DeStefano went through the various segments of the draft brochure
prepared by HHRM/Haug, and said that the summation of the information
would go into the Western City ad. He asked for Council questions,
comments, change and general feedback.
HHRM/Haug said the candidate requirements are comprised of two
components: 1) minimum requirements — minimum education and
experience including a Bachelor's degree, and 2) five years of experience
working in government at the executive level (department head, assistant
city manager, city manager) in the state of California.
CM/DeStefano said that the reason for the statement that the experience
should be in the state of California is because California is different from
every other state. Some states have copied California but California
experience is rather unique. In a very small organization such as
Diamond Bar (53 full time employees) Diamond Bar would not want
someone from Minnesota, for example, who would have to learn all of the
California perspectives while trying to run the organization. Through this
process Diamond Bar will receive applications from outside of the state
because the word gets out, but his advice to the Council would be that it
focus in on a California base. It could be someone who works in
Minnesota who worked for many years in California and wants to come
back which is different. But if the Council starts to look at candidates
without California experience the learning curve will be much steeper and
his honest opinion is that Diamond Bar is too small and it needs to move
too quickly to allocate time for that type of learning curve. The process
would most likely include language such as "California experience
preferred" in order to automatically weed out candidates from other areas.
C/Lyons asked if staff had prepared the content of the 175 word ad.
HRRM/Haug responded that she did not prepare a draft but it goes fast
and is a summation of the brochure. Basically, the ad is to catch people's
attention and direct them to the website to see the full brochure which is
where all of the details are. The ad will include minimum requirements to
make sure the right candidate is being attracted.
HRRM/Haug responded "by the size" which is the bigger box.
HRRM/Haug said the following information would be included in the ad
according to what she has heard from the City Council: Bachelor's
Degree, minimum five -years of experience as an executive, California
experience preferred and someone with a generalist background. As
CM/DeStefano mentioned, they will have to roll up their sleeves and get
involved in a variety of departments and issues within the City. To that
end, the list includes economic development history, finance and budget
experience, public safety experience, public-private partnerships,
DECEMBER 19, 2016 PAGE 11 CITY COUNCIL
development projects, technical agreements
C/Tye asked how it would be determined that someone would not merely
turn over these items to a staff member or department head to handle and
not be involved themselves.
HRRM/Haug said that some of the homework staff will do before
presenting City Council Members with the top 12-15 candidates is to look
at their current work which can be determined through public information
records such as supervision of public safety and various departments.
Staff will look at City Council agendas and work that has been
accomplished. Some of the investigatory work may have to be done later
in the process.
CM/DeStefano said that in today's environment where City Council
meetings are routinely videotaped, one can go to websites and find that
available and learn a lot more about what a manager is doing and not
doing. Being a good manager does not mean that delegating is not a bad
trait, but how actively engaged is the manager. Good questions that
probe deeply are pertinent to getting that type of information.
HRRM/Haug said that questions that will be important to the process will
be behavior based questions such as "tell us about a time that you worked
on this type of specific project" or, "tell us about a particular
accomplishment having to do with x, y and z" and in that way, all of that
experience or lack thereof will be uncovered during the examination
process.
C/Lyons said that in her opinion, when speaking about the characteristics
of Diamond Bar the cultural diversity would be important.
HRRM/Haug said it was in the Position section, midway through the
second paragraph which states that "as a representative of the City, the
incoming City Manager should serve as an example to staff setting high
standards of ethics and be particularly sensitive to Diamond Bar's diverse
community."
C/Lyons asked if it could be included in the ad by describing the City's
diversity.
CM/DeStefano referred Council to the Compton ad. It is very typical to
have those kinds of statements in an ad. Obviously a City Manager
candidate will probe much, much deeper into the community and figure
out what those multi-racial/multi-cultural issues, opportunities and
challenges might be and decide whether or not they wish to work in that
type of community and whether it is a high-priority issue or just a
foundational statement about the community and whether the Council is
DECEMBER 19, 2016 PAGE 12 CITY COUNCIL
more concerned with economic development or some other issue.
C/Tye said he felt it was less of an issue in the ad than it is on the website
because the ad points the prospective candidate to the website.
M/Lin said he agreed that a responsible respondent would conduct very
thorough research prior to submitting an application.
C/Herrera said an applicant will also research who the Council Members
are.
HRRM/Haug reiterated the components of Part 1 of the process. Part 2 is
KSAO/Knowledge, Skills, Abilities and Other characteristics which are
things the City Council will evaluate during its review process such as,
knowledge of legislative process, California state law, municipal
operations, communication skills, negotiation skills and whether the
applicant can make a long-term commitment to the City. These things will
be vetted through the interview process and evaluated at that time. Those
are things that she will not be able to tell by looking at an application but
she believes it is worth including the Council's desires as it relates to
those knowledge skills and abilities because the applicant is put on notice
as to who the Council is looking for i.e. the ideal candidate profile. A
couple of key highlights in the candidate profile are the ability to be
diplomatic, strong ethics, integrity, etc. If the Council has strong feelings
about including other items in the candidate profile let her know as there is
time left to complete the design of the brochure.
CM/DeStefano said that Diamond Bar has had the luxury of having City
Managers that have lasted beyond the average tenure which again goes
back to the City Council as the leaders of the organization and the
community. Council will want a long-term commitment no matter what that
definition is to Council. Every candidate will answer affirmatively and the
reality is that most City Managers will be around for five or six years on
their own. They may get pushed out for one reason or another, but five or
six years is the typical commitment. While the Council is looking for long
terms, Council is encouraged not to focus too much attention on that
because Council will get the answer it wants. Obviously, the Council is
looking for a long-term commitment.
HRRM/Haug said the focus would be on getting the best candidate
possible which would include someone willing to make a long-term
commitment.
CM/DeStefano said that Council would be able to tell based upon who
they are without asking their age. One of the things candidates will ask is
about the stability of Diamond Bar politically. There are three Council
Member positions up in November and a candidate will be making a
DECEMBER 19, 2016 PAGE 13 CITY COUNCIL
decision to come to Diamond Bar while Council is making a decision on a
candidate come May and six months later, there could be three different
Council people and a City Manager has to look at that very carefully and
weigh the facts of the politics. If these things are fairly stable and if he/she
loses one Council Member for example, it will be okay. If two Council
Members were lost, it might be a different consideration. Those kinds of
things can affect the long-term nature of the relationship.
C/Lyons asked if Council needs to be concerned about how far the City
Manager lives from Diamond Bar.
CM/DeStefano said probably not, because with today's technology, etc.
the City Manager is never more than a phone call or email away.
C/Tye said that his concern was about how committed someone might feel
to be present so how does the Council get that information?
CM/DeStefano said he would ask "how are you going to do that from
Redlands" and see how you feel about the response and go back and sort
all of that so that we will be able to know whether the City Manager has
that commitment and care for the community. The City Council cannot
force the City Manager to live in town — the City Council can negotiate for
it, and in those areas where that becomes the desire of the City Council,
the City usually pays for it in some respect - whether through some kind of
housing allowance, or by some other means which would be determined
during negotiations.
C/Tye said he believed it was illegal to require someone to live in the City.
CM/DeStefano agreed. Council cannot require it but it can be negotiated.
CM/DeStefano said that from his perspective, the Council will want to
make sure that whoever it brings forward to serve as City Manager will
maintain the strength of the City Council/City Manager relationship which
has been very strong for the past 20 plus years as well as, the outstanding
professional staff. Diamond Bar has a remarkable set of employees who
really care for the community, whether they live by or not. Over the next
couple of years, following the General Plan process will be very, very
important. The General Plan sets the tone for the community and in a lot
of different areas and CDD/Gubman is managing that effort but the City
Council has to really pay attention to the General Plan, particularly when it
comes to decisions the Council will make in late 2018 and 2019. There is
a lot of freeway -related construction that is underway and coming in this
and adjacent cities. The City Manager through individuals like PWD/Liu
are going to have to watch and monitor and direct wherever possible,
those construction projects because there will be chaos for several years
while all of those projects are under construction. In a couple of weeks
DECEMBER 19, 2016 PAGE 14 CITY COUNCIL
the Grand Avenue Bridge that goes from Diamond Bar to Walnut will be
cut from three down to two lanes and he will be taking Brea Canyon Road
because to get over that bridge will be a nightmare. Even though it is a
Caltrans project, the City of Diamond Bar gets blamed for that so
managing those major freeway related projects over many years will be a
task. Diamond Bar has aging infrastructure which will need to be
maintained and replaced both above and below ground and coming up
with the finances for those projects will be very important. Finances have
always been an issue with CM/DeStefano but to maintain the Council's
practical approach in having fiscal strength and stability the City has to
grow its base. Everything costs more and whether that is through
development that brings taxation (sales tax, hotel tax, property tax) or
through assessments or through taxing the public directly for a public
service such as parks capital improvements needs, City Council will be
making all of those decisions and is part of what the Council will need to
think about going forward and making sure that the very robust reserves
are used very, very prudently. The City may be able to afford something
on its fact, but that does not mean it should be purchased. The City may
be able to afford the purchase and not the maintenance. Council has to
be very careful and make sure it has a good steward at the top of the
organization to guide it through those things. Development of the
remaining spaces in Diamond Bar or redevelopment in the general term of
some of those spaces such as Kmart, will be critical. Because the City
has limited spaces it has to make really good choices about what those
land uses should be. Staff and the City Council disagreed on the overall
approach to Site D. It is good and healthy to have conversations like that
but Council has to be really careful about what is commercial in the future
that generates a certain amount of taxation and captures the market share
and what is residential which provides housing and does other things for
the community, but winds up costing the community in dollars. Even to
the issue of parks — the City will always want to grow more parks but
Council has to make sure it has sufficient money to maintain them and so
economic development will be a critical issue. Over the next few years the
City will see Kmart Phase 2 and Phase 3 and other projects move forward.
Council will have to make decisions on some of the major vacant spaces
like Tres Hermanos and what the City really wants there. And a City
Manager should be telling the Council to not make a knee-jerk reaction to
keep it vacant cattle -grazing land if that is not what the City should be
doing long term. If it is what the City should be doing long term, then that
is what the decision should be. It may be something that will occur 10-15
years from now and the City Manager has to be the one to tell you the
truth of it whether or not Council wants to hear it — the things that the City
should be looking at and doing. Council needs to have a watchful eye on
its neighbors and in particular, the City of Industry that tends to surround
Diamond Bar. The Industry Business Center project currently under
construction will suck market share from Diamond Bar which will make it
harder for Diamond Bar to compete. This is a reality. City of Industry
DECEMBER 19, 2016 PAGE 15 CITY COUNCIL
owns Tres Hermanos over which Diamond Bar has land -use authority to
make Tres Hermanos whatever it wants. With Industry being the owner it
makes it a bit more complicated. Industry will continue to build
warehouses and other things that will generate traffic which does not
mean they are evil beings - that is their primary land use and it happens to
be next to Diamond Bar and the City will still be dealing with traffic coming
from its neighbors, coming from the freeway and so forth. Another
circumstance the City will need to deal with is that there are other staff
members in their 50's and 60's that will be looking to retire. If Council
wants to retain the great staff it currently has, it will be necessary to
prepare to move those mid-level managers/supervisors into the executive
level as the executives move toward retirement. These are general
thoughts he believes the Council needs to be focused on and what he
believes the next City Manager needs to be looking at. Obviously, there
are many other things such as maintaining the City's safety profile, low
crime, etc.
MPT/Low asked if all of this information that CM/DeStefano provides to
the City Council in terms of recommendations and budgeting come from
the brain of Jim DeStefano or does that come through another process
because if the City Council is looking for a replacement, obviously
CM/DeStefano cannot be duplicated per se so help the City Council
unravel how it gets to that end.
CM/DeStefano said that the new City Manager will have to be smart
enough to know what they do not know and have to be bright enough to
find the talent to fill the gaps and to seek out resources that are available.
He has been here for a long time and has a lot of depth and breadth of
this and surrounding communities. Not every candidate that comes to the
table will have that knowledge, but that is okay. The question is, do they
have the ability and do they know what to look for and can they do it in a
way that leads the City Council forward to help it make the choices that
will benefit the community. It is not any one person, it is the totality of it
all.
MPT/Low asked how much CM/DeStefano relies on his executive staff to
formulate recommendations that he ultimately presents and how much of
it is his judgment which would help the Council to know whether this
person is bright enough inherently or whether they have the resources in
house?
CM/DeStefano says he relies tremendously on staff. He is not an expert
in IS. No City Manager will be. There are City Managers that have strong
backgrounds in Finance. He does not happen to have a strong
background in Finance. He has a very strong background on the physical
side of the City. His strengths are with Public Works, Building and Safety,
Parks development. The applicants will come from different backgrounds
DECEMBER 19. 2016 PAGE 16 CITY COUNCIL
and they have to know what they do not know, as he said, and then seek
out all of the things they need in that position including getting the right
people in they can rely on to perform that service. CM/DeStefano said he
knew what he was missing with respect to his Finance Department and an
opportunity came up to hire a Finance Director. He talked to people he
knew in that profession and spoke with people in the Diamond Bar
organization about what was needed, developed a recruitment profile and
went out and hired Dianna. He could not be happier with what she has
brought to the table in terms of innovation. Likewise, he was looking for
something different in an HR Manager. But it is not just him, it is a
combination because no City Manager will know everything. They will
come from a specialized background. Linda Lowry specialized more in
finance and personnel labor negotiations and knew nothing about
development and relied heavily on CM/DeStefano and PWD/Liu.
Everybody will come from a different perspective and background.
M/Lin asked for any other comments about the brochure.
HRRM/Haug said she felt this morning's discussion was helpful and the
next step is to draft the design of the brochure which will go out to the
Council Members in the next week or so, move forward with the ad and
determine an appropriate third -party.
M/Lin asked if the Council needed to take any formal action on this matter.
CM/DeStefano responded they could but that it was not necessary.
C/Herrera moved, MPT/Low seconded, that the City Council adopt
requirements discussed and specified during this meeting. Motion carried
by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
Herrera, Lyons, Tye, MPT/Low,
M/Lin
None
None
M/Lin verified that no one currently within the Diamond Bar organization
was being prohibited from applying for the City Manager position.
CM/DeStefano said that was definitely the case.
C/Tye wanted to know if CM/DeStefano changed his mind the Council
could reinstate him.
CM/DeStefano said that he has submitted his Letter of Resignation
regarding his pending retirement in July. If he chooses to rescind his
letter, technically, the Council does not have to give it back to him. He has
DECEMBER 19, 2016 PAGE 17 CITY COUNCIL
no plans to change his mind and would not put the Council through this
process. What may occur, depending on how this process goes, he may
end up retiring in June or August.
C/Tye said that CM/DeStefano has given the Council the freedom that if
they hire someone that needs more time for guidance, he would be willing
to provide that.
CM/DeStefano responded yes, but that he had to make a decision and
give PERS an exact date within the next couple of months. He wants to
get through the budget first.
C/Herrera asked when the Council would again meet.
HRRM/Haug responded that it was anticipated to be early April. However,
the Council will be provided updates in the interim.
C/Herrera asked at what point the Council would provide feedback about
questions asked during the interview process.
HRRM/Haug said that it would likely be sometime in April when the
Council next meets.
C/Tye asked if the third party would be required to come to Diamond Bar
to review applications to comply with confidentiality agreements.
CM/DeStefano responded yes.
HRRM/Haug explained that it would be a best practice and something she
would feel more comfortable with, with respect to confidentiality issues.
MPT/Low asked if the third party would expect to be paid.
CM/DeStefano said that would not happen.
HRRM/Haug explained that in the public sector it is a best and common
practice for agencies to lend staff for technical evaluations and anyone
who comes to the City for such reasons is asked to sign a confidentiality
agreement.
CM/DeStefano said he would be recommending three or four very good
City Managers who are aware of these matters and would not breach that
confidence.
DECEMBER 19, 2016 PAGE 18 CITY COUNCIL
ADJOURNMENT: With no further business to conduct, M/Lin adjourned the Regular
City Council Meeting at 9:30 a.m.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of 2017.
JIMMY LIN, MAYOR
Agenda No. 6.2(b)
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
DECEMBER 20, 2016
CALL TO ORDER: Mayor Lin called the Regular City Council meeting to
order at 6:32 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Eagle Scout Eric Whatley led the Pledge of
Allegiance.
INVOCATION: Pastor Jake Kim, Northminster Presbyterian Church,
gave the Invocation.
ROLL CALL: Council Members Herrera, Lyons, Tye, Mayor Pro
Tem Low and Mayor Lin.
Staff Present: James DeStefano, City Manager; Omar Sandoval,
Assistant City Attorney; Ryan McLean, Assistant City Manager; David Liu, Public Works
Director; Greg Gubman, Community Development Director; Anthony Santos, Assistant
to the City Manager; Kimberly Young, Senior Civil Engineer; Grace Lee, Senior Planner;
Fabian Aoun, Assistant Engineer; J.R. Yberra, Media Specialist; Cecilia Arellano, PI
Cordinator; and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Lin and Council Members presented a Certificate of Recognition to
Eagle Scout Eric Whatley for being chosen as a Banner Carrier in the
2017 Rose Parade.
NEW BUSINESS OF THE MONTH:
1.2 M/Lin and Council Members announced Guacs Mexican Grill, 2709 S.
Diamond Bar Boulevard as New Business of the Month for December
2016 and showed the company video. (Owner was not able to attend)
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CM/DeStefano introduced LA County Sheriffs Department Chief Steven Johnson
who oversees the Sheriff's Stations in the East Patrol Division that include from
Alta Dena to San Dimas including the City of Diamond Bar.
Chief Johnson stated that he has been with the LA County Sheriff's Department
for about 39 years and currently serves as the Chief of the East Patrol Division
which is from the San Bernardino County line across the 210 and SR60 to
Los Angeles and the San Fernando Valley and consists of approximately 1100
personnel - deputy sheriffs and professional staff that serve 12 contract cities in
the area. He understands the importance of service because he also lives in a
contract city. The Sheriffs Department has 42 contract cities and understands
DECEMBER 20, 2016 PAGE 2 CITY COUNCIL
the importance of contracting. As part of the ongoing commitment to providing
service. Two things coming up in 2017 in conjunction with California Contract
Cities and the Los Angeles Board of Supervisors, the Department will commence
a new 32 -hour training course entitled "The Los Angeles Sheriffs Department
Crisis Intervention Training" which is aimed at teaching deputies and First
Responders how to handle persons who are having a mental health crisis which
will help in de-escalating crisis situations. The 32 -hours of training is based on a
national model called the "Memphis Model" which has shown dramatic results
across the United States. Training begins in January 2017. There is a group of
highly trained professionals called "Mental Evaluation Teams" who are highly
skilled deputies that work with a mental health clinician. The Board of
Supervisors has generously approved $1.4 million to expand the department's
capacity to respond to those critical incidents. The first layer of response will be
by the Diamond Bar First Response Team who will receive the training. The
second layer is the Mental Evaluation Team which will come behind the first
responders. The goal is to have a positive public outcome where there is no
need for use -of -force, where people do not act out and commit acts of violence
against each other, and seek treatment for persons suffering from mental health
crises'. Lastly, It is an honor to serve Diamond Bar and if there is anyone who is
willing to serve is encouraged to seek positions with the department in cities and
serve the communities in which they live.
Pui Ching Ho, Diamond Bar Library reminded everyone that the weekly Coffee
and Conversation Club will begin on Friday, January 6, 2017 at 10:30 a.m. where
individuals will be able to meet new friends, practice speaking and listening in
English and learn about U.S. culture in a fun and informal setting. On behalf of
the Diamond Bar Library she wished everyone the very best in this Holiday
Season. Please check the library website at
http://colapublib.org/libs/diamondbar/index.php for additional programs and
events.
C/Tye thanked Pui Ching Ho for her hard work and outstanding efforts. He cited
results of an update which shows that during 2016 there were approximately
1500 youth program participants, 1150 teen program participants, and 736 adult
program participants. This confirms that the Diamond Bar Library was the
second busiest library in the LA County Library system and probably the busiest
according to population.
R. Lee Paulson spoke about Consent Calendar Item 6.5 asking that the South
Pointe project map not be approved this evening because the EIR was
completed more than 20 years ago and there are gnatcatchers and mountain
lions in the area that are endangered. He asked, by what authority does staff
claim a categorical exemption from CEQA in a sensitive environmental area? He
understands there are environmental mitigations planned for this project and that
there should be a mitigation plan in print before the Map is approved and if one
DECEMBER 20, 2016 PAGE 3 CITY COUNCIL
has been done where he can find it.
C. Robin Smith read from a prepared statement in opposition to the South Pointe
Final Map and asked if Tentative Tract Map 63623 is subject to the November
2016 Diamond Bar Amended Ordinance No. 10 and is the project subject to the
2016 California Building Standards Code Title 24. Will the site be inspected per
the new geotechnical standards? If it is not, it should be. And if not, she urges
the Council to wait until these questions can be reconciled. The public is
concerned that the new development is bypassing these new standards and it is
alarming to think that a hasty planning development process might bring about
the future disaster to the community based on geotechnical hazards.
Allen Wilson said he was very sad to hear that CM/DeStefano is retiring. He has
enjoyed a wonderful relationship with Mr. DeStefano and hopes the City Council
can find someone to fill his shoes. Tonight, the City of Santa Ana is considering
whether to terminate their city manager and, he heard that the Fullerton city
manager had tendered his resignation as of December 31. His point is that the
City of Diamond Bar is very fortunate to have a City Manager who knows what he
is doing and if he is correct, Mr. DeStefano is the longest serving City Manager in
Diamond Bar's history. He wished CM/DeStefano the best. His other concern is
that after deciding not to have a December 20 meeting there was a 72 hour
notice given that there would be a meeting and he did not understand how this
occurred.
Donna Earnhardt also spoke in opposition to the South Pointe project. Today
she saw work being done at the site and wondered how that could happen
without the Tract Map being approved.
Andrew Han, Lennar Homes, applicant for Tract 63623 under consideration on
tonight's agenda, responded to previous public comments. Lennar has been
active in Diamond Bar for the past several years building the Willow Heights
community at the corner of Diamond Bar Boulevard and Brea Canyon Road.
Based on the success of that community and Lennar's experience there as well
as, the relationship developed with City staff which has assisted Lennar Homes
greatly in bringing this item forward, has elected to purchase this community from
the previous owner, Lewis Homes. While it may come as a surprise to members
of the community, this Tract Map was approved through the Specific Plan, EIR,
and Mitigation Monitoring Plan and has also gone through a significant amount of
public input and appeal periods. In addition, a Development Agreement was
executed between the City and Lewis Homes. The Tentative Map, the instrument
used to approve the development for entitlement, was completed some time ago.
The item before the City Council (Final Map) is simply a ministerial action and is
not an item to approve the project which was approved some time ago. Lennar
has been working the past several months to improve the property by grading,
building walls, storm drains, sewer, etc. and Lennar hopes to open the
community (Grand Opening) in March 2017.
DECEMBER 20, 2016 PAGE 4 CITY COUNCIL
A young student and resident spoke about studying nature for many years and is
grateful that the State of California had enacted SB 839 (California Endangered
Species Act) on September 13, 2016. He wants to see the City of Diamond Bar
do wildlife mapping programs in schools and make strong efforts to work
alongside nature.
4. RESPONSE TO PUBLIC COMMENTS:
CM/DeStefano thanked Allen Wilson for his kind comments. CM/DeStefano
indicated to the City Council that after 26 years and two separate stints with the
City of Diamond Bar and almost 11 years as its City Manager he has chosen to
retire in July 2017 which provides the Council with a lot of lead time to decide
who his successor will be, and consider a proper process to secure applications
and interests, to evaluate candidates and make their decision. That process has
begun and as a result of the Council's meeting yesterday morning; the
cancellation of the January 3 City Council meeting; and, tonight's meeting, there
may have been some confusion created. A City Council meeting was held two
weeks ago and with the Council fully aware of his resignation in July the Council
has a duty to begin the recruitment process as well as meet advertising
deadlines for journals and publications that city managers in particular explore
each month. To meet the February edition for those documents, the City Council
had to begin looking at placing ads now (middle to end of December) which
caused the City Council to get together and create a list of what type of qualities,
characteristics and profile of interest so that an advertisement could be created
to secure placement in these very essential publications including the California
City Manager's Annual Meeting which takes place in February. As a result, the
City Council chose to meet yesterday morning to review recommendations from
staff for the types of qualities, characteristics, etc. in order to compile an ad. At
the last City Council meeting on December 6 the Council chose to cancel the
normally scheduled Council meeting for the first Tuesday in January which has
historically been canceled. As a result, after tonight, the next meeting will be
January 17.
With respect to speakers who spoke on the Final Map under Consent Calendar
Item 6.5. The Council's Consent Calendar is basically comprised of actions that
are rather routine (black and white) with little or no discretion needed for the City
Council to take an action. It does not preclude the Council from removing items
from the Consent Calendar for discussion, debate and separate vote as the
Council deems appropriate. Typically, these items are rather routine and so too,
is a Final Map. This particular project was approved by the City Council in
2006/2007. It was a project that was originally proposed by JCC and the Lewis
Companies. It consists of 99 homes on about 30 acres across the street from
South Pointe Middle School and it was the third or fourth project proposed in that
area since the City's incorporation. The project between South Pointe Middle
School and Brea Canyon Road was obviously approved and there are now 124
homes in that new neighborhood which was a project that involved some
substantial fill. This project which was approved in 2006/2007 and at that time
DECEMBER 20, 2016 PAGE 5 CITY COUNCIL
a fully certified Environment Impact Report was presented to the public,
commented upon, debated and subsequently approved by the City Council. The
2006/2007 approval of this project came after the property was regraded and
reconfigured which was a result of the 95ish landslide that occurred on that
property. The property has undergone exhaustive geotechnical review,
reconstruction review and now grading for over 20 years as a result of original
project considerations, the landslide that occurred in about 1995 which had
nothing to do with the project, and the work that was done to reconfigure the site
and then consideration of the project that is currently before the City Council in its
Final Map configuration this evening.
Council may recall in May of this year that it was asked to consider the Final Map
as a ministerial "black and white" consideration for a project in a different part of
the City and while there was much public debate about it and residents had
concerns, some of whom were unaware that the project had been approved 10
years ago. "Has the project met the conditions that were imposed by the City 10
years ago" and in the example in May, the City Council determined that to be the
case and approved the Final Map. This is the reason this item (6.5) is on the
Consent Calendar and what staff is recommending to the City Council this
evening. Staff is saying that the hundreds of conditions that were attached to the
South Pointe project have been met in the eyes of the staff, the project has
implemented the provisions of the Environmental Quality Act (CEQA) and the
Certified EIR has gone through geotechnical review, has been approved for
grading, has been approved for construction of the model homes, and will comply
with all of the current codes. Some of the provisions of construction have already
taken place and do not need to be modified. However, other provisions of
construction will need to comply with the current Building Codes which is not an
issue for a developer of the stature of Lennar and a value to homeowners who
will own those properties in the future — because they will have complied with the
latest standards. Thus, staff is recommending that the City Council approve the
Final Map on its Consent Calendar this evening.
C/Tye asked if contrary to what is being seen in social media, nothing is being
"rushed" here.
CM/DeStefano agreed that it was difficult to believe a comment of a project being
rushed that was approved 10 years ago. Similar to another project in town it took
10 years of recession and careful development planning and now, by one of the
leading home builders in the United States, to bring the project forward to the
City Council. This project is in very, very good shape and ready to be approved.
C/Tye asked if CM/DeStefano would agree that nobody on this Council or on this
staff is trying to "sneak" anything in during the holidays.
CM/DeStefano responded "no, there is nothing to sneak in."
DECEMBER 20, 2016 PAGE 6 CITY COUNCIL
C/Tye said he found it interesting that former Councilwoman Ansari was quoted
in the information provided to the City Council that Mr. Arciero had been trying to
build on "his" property since 1983 which pre -dates by 20 plus years before this
project was approved.
C/Lyons asked why there was construction going on prior to the Council voting
on the Final Map today.
CM/DeStefano explained that the City's Codes allow for the type of construction
that is going on at the site to legally occur with proper permits as long as all of
the conditions of the project have been met, and as long as the mitigation
measures and environmental considerations have been complied with. Projects
like this are allowed to go forward and this project was not prohibited from
moving forward and as a result, permits were issued a few months ago to
commence the grading, backbone infrastructure and most recently, the model
home construction.
C/Lyons asked if CM/DeStefano was saying that every condition listed on the 20
pages of conditions had been met — checked and double-checked and fulfilled
before Lennar was able to start construction.
CM/DeStefano responded yes, all of the conditions necessary prior to any of the
construction. There are conditions that still have yet to be met but those are
during and post construction conditions.
MPT/Low asked if the subdivision agreement between Lennar and the City has
been executed.
Asst. CA/Sandoval explained that the developer has executed the agreement but
Lennar will not execute the agreement until the City Council approves the Final
Map.
MPT/Low asked if conditions that are part of the subdivision agreement are
independent of the approval of the Tract Map.
Asst. CA/Sandoval further explained that they are related. They are public
improvements that are required as a condition of the project that can be made
during construction of the project. The agreement is to provide bonding and
security to make sure that those conditions are met during construction such as
streets, sewer, water, etc.
MPT/Low said "and the fair -share amounts that go with traffic. She asked what
the remedy is to the City that is built into the subdivision agreement.
Asst. CA/Sandoval responded that there is a cost estimate for all of the estimates
stipulated to any agreement for which bonds (third party insurance) are provided
that have the capacity to pay for the improvements if the developer is not able to
DECEMBER 20, 2016 PAGE 7 CITY COUNCIL
meet the obligation. So if the developer does not do the improvements, the City
has the ability to go to the insurer and use the bond proceeds to get their own
contractors to complete the project.
MPT/Low asked if things that happened during construction were independently
evaluated from the Final Map approval.
Asst. CA/Sandoval stated that the City Council will ultimately approve or adopt a
Certificate of Completion for the streets, sewer and water and once that is done
the bonds can be released. Until the improvements are approved by the City the
bonds will remain in effect.
5.1 Holiday Diamond Ride — November 25, 2016 through January 1, 2017 —
Free shuttle service to and from Diamond Bar Shopping Center for ages
18 and older.
5.2 Parks and Recreation Commission Meeting — December 22, 2016 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive (Canceled)
5.3 Christmas Holiday — December 23 and 26, 2016 — City Offices closed in
observance of the Christmas Holiday beginning Friday, December 23
through Monday, December 26, City Offices reopen Tuesday, December
27, 2016 at 7:30 a.m.
5.4 Holiday Tree Curbside Collection Program — December 27, 2016 through
January 6, 2017. Trees free of decorations and flocking may be left at the
curb for free pickup during this period. Any tree over 6 feet must be cut in
half.
5.5 Planning Commission Meeting — December 27, 2016 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive (canceled).
5.6 New Year's Holiday — January 1, 2017 — City Offices closed Monday,
January 2, 2016 in observance of New Year's Day. City Offices reopen
Tuesday, January 3, 2017 at 7:30 a.m.
5.7 City Council Meeting — January 3, 2017 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive — Adjourned to January 17, 2017,
5.8 Planning Commission Meeting — January 10, 2017 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.9 Traffic and Transportation Commission Meeting — January 12, 2017 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
DECEMBER 20, 2016 PAGE 8 CITY COUNCIL
5.10 City Council Meeting —January 17, 2017 —6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: C/Herrera moved, C/Lyons seconded, to
approve the Consent Calendar as presented. Motion carried by the following
Roll Call vote:
AYES: COUNCIL MEMBERS: Herrera, Lyons, Tye, MPT/Low, M/Lin
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS
AND ADOPT THE CONSENT CALENDAR.
6.2 APPROVED CITY COUNCIL MINUTES:
6.2.1 Study Session of December 6, 2016 — as submitted.
6.2.2 Regular Meeting of December 6, 2016 — as submitted.
6.3 RATIFIED CHECK REGISTER — Dated December 1, 2016 through
December 14, 2016 totaling $1,783,516.66.
6.4 APPROVED NOTICE OF COMPLETION FOR THE STARDUST AND
PETERSON PARK IMPROVEMENTS PROJECTS.
6.5 ADOPTED RESOLUTION NO. 2016-41: APPROVING FINAL TRACT
MAP NO. 63623 FOR THE SUBDIVISION OF A 30 -ACRE SITE INTO 99
RESIDENTIAL UNITS, LOCATED SOUTH OF LARKSTONE DRIVE,
EAST OF MORNING SUN AVENUE AND WEST OF BREA CANYON
ROAD (KNOWN AS THE SOUTH POINTE DEVELOPMENT), IN THE
CITY OF DIAMOND BAR.
6.6 APPROPRIATED UNRESTRICTED TRAFFIC IMPROVEMENT FUND
RESERVES IN THE AMOUNT OF $9,000 TO THE FISCAL YEAR 2016-
17 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET FOR THE
PATHFINDER ROAD REHABILITATION PROJECT; APPROVED A
COOPERATIVE AGREEMENT WITH THE COUNTY OF LOS ANGELES
FOR THE PRELIMINARY ENGINEERING, SOLICATION OF
CONSTRUCTION BIDS, AND AWARDED CONSTRUCTION CONTRACT
AND THE CONTRACTOR ADMINISTRATION OF THE PATHFINDER
ROAD REHABILITATION PROJECT
DECEMBER 20, 2016 PAGE 9 CITY COUNCIL
6.7 APPROPRIATED $45,000 OF PROP C FUND RESERVES TO THE
FISCAL YEAR 2016-17 CAPITAL IMPROVEMENT PROGRAM (CIP)
BUDGET; ADOPTED RESOLUTION NO. 2016-42: APPROVING PLANS
AND SPECIFICATIONS AND ESTABLISHING A PROJECT PAYMENT
ACCOUNT; AND, AWARDED CONTRACT FOR THE CONSTRUCTION
OF THE DIAMOND BAR BOULEVARD RAISED MEDIAN
MODIFICATION AT THE MAPLE HILL ROAD PROJECT TO CT&T
CONCRETE PAVING INC. IN THE AMOUNT OF $117,691.80, PLUS A
CONTINGENCY AMOUNT OF $10,420 FOR A TOTAL AUTHORIZATION
OF $128,111.80.
6.8 APPROPRIATED $9,750 FROM THE GENERAL FUND RESERVES TO
THE FISCAL YEAR 2016-17 CAPITAL IMPROVEMENT PROGRAM
BUDGET; ADOPTED RESOLUTION NO. 2016-43: APPROVING PLANS
AND SPECIFICATIONS AND ESTABLISHING A PAYMENT ACCOUNT;
AWARDED THE CONSTRUCTION CONTRACT FOR THE CITY HALL
SERVER ROOM HVAC REPLACEMENT PROJECT (25816) TO DC
INTEGRATE, INC. IN THE AMOUNT OF $78,585 AND, AUTHORIZED A
CONTINGENCY AMOUNT OF $11,165 FOR A TOTAL CONTRACT
AUTHORIZATION AMOUNT OF $89,750.
6.9 APPROVED CONTRACT AMENDMENT NO. 1 WITH ITERIS, INC. IN
THE AMOUNT OF $37,000 FOR ON-CALL TRAFFIC AND
TRANSPORTATION ENGINEERING SERVICES IN FISCAL YEAR 2016-
17.
6.10 APPROVED CONTRACT AMENDMENT NO. 1 WITH FEHR & PEERS IN
THE AMOUNT OF $30,000 FOR ON-CALL TRAFFIC AND
TRANSPORTATION ENGINEERING SERVICES IN FISCAL YEAR 2016-
17.
6.11 APPROVED EXPENDITURES WITH LESTER LITHOGRAPHIC, INC.
FOR PRINTING SERVICES IN AN AMOUNT OF $43,808, WITH A
CONTINGENCY NOT TO EXCEED FIVE (5%) PERCENT OR $2,190.40
FOR A TOTAL AUTHORIZED AMOUNT OF $45,998.40 FOR THE
REMAINDER OF FISCAL YEAR 2016-17 AND AUTHORIZED THE CITY
MANAGER TO EXECUTE ANY NECESSARY DOCUMENTS FOR SUCH
SERVICES.
6.12 AWARDED CONTRACT TO CIVIC PLUS FOR DESIGN, MAINTENANCE
AND HOSTING SERVICES, FOR THE CITY'S WEBSITE IN THE
AMOUNT OF $55,774 AND AUTHORIZED THE CITY MANAGER TO
EXECUTE ANNUAL CONTRACT RENEWALS.
DECEMBER 20, 2016 PAGE 10 CITY COUNCIL
7. PUBLIC HEARING:
7.1 ADOPT RESOLUTION NO. 2016-44: APPROVING THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM ALLOCATION INCLUDING
$200,014 IN FISCAL YEAR 2017-18 FUNDS AND $12,552 FROM
UNALLOCATED BALANCE OF FUNDS FOR THE TOTAL AMOUNT OF
$212,566.
CM/DeStefano stated that this is the annual meeting during which the City
Council allocates Diamond Bar's grant from the Federal Government to
public service programs and public works projects. As staff indicates
every year, the eligibility for CDBG projects are those that must meet
national objectives benefiting low and moderate income persons,
addressing slums or blight, or meeting a particular urgent community
development need. In Diamond Bar it is typically a grant program that is
looking to benefit low and moderate income persons as those defined by
household income through the regional dollar allocations. The City is also
eligible for often used dollars for projects that remove barriers, improve
accessibility, particularly for those who are disabled, and historically,
Diamond Bar has used these dollars for sidewalk improvements and other
such types of projects. As M/Lin indicated, the allocation for these
upcoming Federal fiscal year and City fiscal year of 2017-18, is a budget
of about $212,566. Each year this number changes slightly and a couple
of months after the Council has taken action, staff will make the changes
as the Federal numbers get refined. The City has to conduct this Public
Hearing this time of year in order to meet the timelines and other
requirements of the Federal government grant and get this Resolution to
them by February. Part of the annual Public Hearing is to review the
projects that current dollars have funded and to talk about how those
projects are moving forward at the middle of the year and to move forward
toward the projects that the grant is proposing to fund.
Currently fiscal year 2016-17 projects include $11,516 the Council
allocated to the YMCA Childcare and Day Camp program which was
granted those dollars about this time last year they have subsequently
elected not to receive those dollars because of the Federal bureaucracy
the City is required to implement that requires specific documentation to
ensure the dollars are going to low and moderate residents of Diamond
Bar. This process became burdensome for the YMCA and while they
have been very appreciative of resources provided to them by the City
over the 27 plus years, they chose not to accept the funds for the current
fiscal year and those funds are being reallocated to other CDBG projects.
Last year the Council allocated about $20,124 for the ongoing senior
activities that involves staffing support, seminars, arts and crafts
programs, senior excursions and other related senior programing. In the
current fiscal year the City Council approved a Home Improvement
DECEMBER 20, 2016 PAGE 11 CITY COUNCIL
Program of about $100,000 which would support about four projects
based upon the new dollar amounts set forth for any one project. There
are currently about five projects under review and four will be funded as
the year continues. Council funded ADA Improvements to Stardust and
Longview South mini -parks. The money originally allocated for the
Stardust improvements was subsequently reallocated when the City was
fortunate enough to receive an additional Prop A Safe Parks Grant for the
Stardust mini -park improvements. The Longview South Mini -Park is a
project that is ready for bid advertisement and is nearing construction.
Last year the Council funded the design of two ADA bridges at Sycamore
Canyon Park for a total of $74,283. Staff found additional means to try to
accomplish the same goal and will now be using other available funding
sources for the design of the bridge repair work at Sycamore Canyon Park
and as a result, at the end of the current year, the dollars that were
previously allocated through CDBG will be reprogrammed. Another area
of reprogramming that occurred in the current fiscal year was the Morning
Canyon ADA Parkway Improvement project which was a project that
involved trees that had historical value to the adjacent neighborhood and
after much debate and staff consideration about saving the trees while
meeting the need to improve the roadway, ADA access, etc. the $300,000
plus that was set aside through General Fund dollars was supplemented
with CDBG funds which resulted in an amount of $225,000 going toward
that project in the current fiscal year. In the current fiscal year the moving
and reprograming of dollars has happened more than in prior years which
is a result of looking very, very carefully at the City's most precious dollars
it maintains in trust on behalf of the public and spending the dollars in the
wisest manner possible as shown through the Morning Canyon project.
For Fiscal Year 2017-18, $212,566 is being requested. Staff is
recommending that $30,002 be allocated to two public service programs:
1) The ongoing Senior Services Program that involves staffing offset for a
total of $20,002 and, 2) The Service Center for Independent Living/Life be
allocated $10,000 to provide support to persons in need, particularly the
handicapped and elderly, with projects that provide for handrails and other
physical improvements in eligible homes for eligible residents in Diamond
Bar. The second category is Public Works and Housing for which staff is
recommending $100,000 for four to five home improvement projects and
$82,564 to provide ADA improvements at Starshine Park. Upon
conclusion of tonight's Public Hearing, staff is asking that the City Council
adopt a Resolution approving the allocation for Fiscal Year 2017-18.
C/Tye said that $10,000 did not seem like a lot for the Service Center for
Independent Life but why would that be broken out separately from the
HIP program? Is it because one is a lien and the $10,000 is simply to
install what is needed?
DECEMBER 20, 2016 PAGE 12 CITY COUNCIL
CM/DeStefano responded that C/Tye was correct. The Home
Improvement Program allows for different types of Health and Safety
Improvements and Accessibility Improvements but it is a loan program
with loan allocations up to $20,000 each. The other program is more
simply grab bars and other simplified access that might be needed in a
home for eligible persons with disabilities which winds up being a grant
program through the Service Center for Independent Living. This is a new
program for Diamond Bar and if successful, would be considered for
funding in the future.
MPT/Low asked how much of the $10,000 grant would go toward the
items that would actually assist the recipients as opposed to how much
would go toward operating, salary, benefits and travel costs?
CM/DeStefano responded that the $10,000 goes for actual physical items
that directly benefit recipients. No dollars are allocated for salaries,
benefits and travel etc.
C/Lyons asked how residents are made aware that the Center for
Independent Life will provide these items.
CM/DeStefano said that because this is a new program for Diamond Bar,
staff will assist the Center in putting together sources of information to
make residents aware of the program.
C/Lyons suggested that the four senior organizations be notified of the
program.
M/Lin opened the Public Hearing at 7:45 p.m.
With no one present who wished to speak on this item, M/Lin closed the
Public Hearing.
C/Tye moved, C/Herrera seconded, to Adopt Resolution No. 2016-44:
Approving the Community Development Block Grant Program Allocation
Including $200,014 In Fiscal Year 2017-18 Funds and $12,552 From
Unallocated Balance of Funds for the Total Amount of $212,566. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Herrera, Lyons, Tye, MPT/Low,
M/Lin
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
DECEMBER 20, 2016 PAGE 13 CITY COUNCIL
8. COUNCIL CONSIDERATION:
8.1 ADOPT RESOLUTION NO. 2016-45: AUTHORIZING A REWARD OF UP
TO $10,000 FOR INFORMATION LEADING TO THE ARREST AND
CONVICTION OF THE PERSON(S) RESPONSIBLE FOR THE DEATHS
OF CHENG LONG WANG AND MEI CHU CHUNG.
CM/DeStefano stated that this matter came to the City Council at the
request of the LA County Sheriff's Department and was discussed in its
Study Session on December 6, 2016 with Council's direction to place this
item on the regular City Council agenda for consideration.
AtoCM/Santos reported that the Sheriff's Department is actively
investigating the October 2016 deaths of Chang Long Wang and Mei Chu
Chung in Diamond Bar. The Sheriff's Department has requested that the
City provide a reward for information that leads to the arrest of the person
or persons involved in the deaths. In looking at other agencies that
provide rewards for these types of incidents, staff found that the LA
County Board of Supervisors provides a $10,000 reward and the City of
La Mirada a $5,000 reward. The City of Diamond Bar has provided
rewards in the past for vandalism, vandalism at City facilities as well as,
for other incidents similar to the October 2016 deaths. California
Government Code §53069.5 provides the City with the ability to offer a
monetary reward for information leading to the determination of identity
and apprehension of any person whose conduct results in injury or death
to any person. Staff recommends that the City Council adopt Resolution
No. 2016-45 authorizing the City Council of the City of Diamond Bar to
authorize a $10,000 reward for information leading to the arrest and
conviction of the person(s) responsible for the deaths of Chang Long
Wang and Mei Chu Chung.
C/Lyons moved, C/Herrera seconded, to Adopt Resolution No. 2016-45:
Authorizing a Reward of up to $10,000 for Information Leading to the
Arrest and Conviction of the Person(s) responsible for the deaths of
Cheng Long Wang and Mei Chu Chung. Motion carried by the following
Roll Call vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Herrera, Lyons, Tye, MPT/Low,
M/Lin
None
None
DECEMBER 20. 2016 PAGE 14 CITY COUNCIL
8.2 ADOPT RESOLUTION NO. 2016-46: AMENDING RESOLUTION NO.
2009-18 AND THE CITY'S PARKING PENALTY SCHEDULE.
CM/DeStefano introduced MA/Allen who provided staff's presentation.
MA/Allen stated that if adopted, Resolution No. 2016-46 would amend the
City of Diamond Bar's parking penalty schedule. Both federal and local
mandates require that the City take action to both minimize and prevent
pollutants from entering the local waterways. One example of such a
resolution would be the National Pollutant Discharge Elimination System
otherwise known as NPDES Stormwater Regulations. At the best
practice, street sweeping is considered to be one of the most effective
methods to remove debris, sediment, petroleum products, and trap
vegetation which accumulates in gutters and on city streets. In the City of
Diamond Bar, street sweeping is performed throughout the City every
other week and during the months of December and January, every week.
In order to inform the community of these street sweeping days and hours,
signage is posted at the entrance at each neighborhood indicating the
street sweeping timeframe. This information is also posted on the City's
website and in other City publications where a street sweeping schedule is
provided. Parking penalties are issued to vehicles that are parked illegally
on the street that are impeding the way of the street sweeper. The reason
for these citations is because when vehicles are parked illegally and
impeding the street sweeper, it does not allow for crews to thoroughly
clean the streets from curb to curb. In 1996 the City Council adopted a
Resolution that established the City's parking penalty schedule which was
most recently amended in 2009. The schedule has 90 unique established
parking penalties, one of which is 10.80.080(b) which is "failure to obey
street sweeping parking" fines and the current penalty amount of
10.80.080b $40 has not been increased since 2009. Staff analyzed the
trends associated with the number of street sweeping citations that are
issued per fiscal year. Over the course of the past three fiscal years there
has been a slight increase in the number of citations issued per year
which prompted staff to look more closely at the reason behind this
increase while keeping in mind the penalty amount associated with the
citation ($40). Staff compared the City's program with those of
surrounding agencies specifically with respect to failure to obey street
sweeping parking signs and staff found that the dollar amount associated
with Diamond Bar's penalty is lower than a majority of surrounding
jurisdictions. Based upon staff's analysis it was determined that by
potentially increasing the penalty amount for failure to obey street
sweeping, it would hopefully deter individuals from parking their vehicles
on the street during restricted street sweeping hours. The intent behind
this is to promote the effectiveness of the curb -to -curb street sweeping
which would increase the City's compliance with federal and local
mandates. Accordingly, staff is requesting that the City Council approve
Resolution 2016-46: Amending Resolution No. 2009-18 and the City's
Parking Penalty Schedule so that the penalty amount for failure to obey
DECEMBER 20, 2016 PAGE 15 CITY COUNCIL
street sweeping is increased to $50 effective February 1, 2017. Based
upon Fiscal Year 2015-16 volumes, the recommended adjustment could
potentially result in an increased revenue of approximately $49,770.
C/Lyons said she was pleased to see this recommendation because it is
easy for everyone to move their cars away from their preferred parking
spots during street sweeping days. It is important that the City keep the
pollution out of the ocean and she is hopeful that the extra $10 will make
people want to move their cars.
C/Tye said he did not believe an additional $10 would deter those people
who were not complying and he suggested the fee penalty be raised to
$100 which would get their attention.
C/Herrera said that at one point there was a discussion about a certain
number of dollars for a first offensive and for second offense the amount
went up and for a third offense it went to an even higher amount and
perhaps the Council would want to consider that by taking action on this
recommendation and see how it goes for the next six months. If this
change does not deter individuals then consider increasing the amount for
second and third offenses for the same person.
M/Lin stated that the penalties generate about $200,000 a year and
wanted to know where the money goes.
MA/Allen responded that the money generated from the penalties goes
into the City's General Fund.
M/Lin asked how much it costs the City to collect the $200,000.
MA/Allen explained that there is one Community Service Officer (CSO)
who issues parking penalty citations and that salary, liability and benefit
amounts to approximately $75,000-$80,000 per year.
M/Lin agreed with C/Tye that the penalty fee is not raised to generate
money. If the idea is to eliminate the violation he would agree with $100.
C/Lyons said the vehicle could be towed.
C/Tye said he did not believe the balance of $75-$80,000 for the Code
Enforcement Officer goes to the General Fund. If people appeal the fine
they go to another jurisdiction which is also being paid. This is not a
bonus to the City of Diamond Bar and he would be even more opposed to
it if it was being done just to increase the amount that goes to the General
Fund.
DECEMBER 20, 2016 PAGE 16 CITY COUNCIL
MA/Allen said that C/Tye was correct that the reason behind the parking
penalty is not to generate revenue for the City, it is meant to keep the City
in compliance with federal and local mandates. Ultimately, the City likes
to have a clean street but part of the emphasis is to keep the streets clean
and make sure that the City is not contributing to pollutants entering local
waterways. Unless the City can keep vehicles off the streets that are
illegally parked while the street sweeper is performing its service, the City
is ultimately contributing to the pollution.
MPT/Low asked if the signs that indicate no parking during specified times
also say vehicles will be towed.
MA/Allen said the signs indicate the parking restriction only and does not
indicate the vehicle will be towed.
MPT/Low said in that case, the City could not tow a vehicle unless the
appropriate signage was installed.
C/Lyons suggested the Council pass the Resolution and see what
happens in the six month period following implementation. If nothing
improves perhaps staff could look at tracking repeat offenders and
increase penalties for frequent violations.
C/Lyons moved, C/Herrera seconded,
Amending Resolution No. 2009-18
Schedule as recommended by staff.
Call vote:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
to Adopt Resolution No. 2016-46:
and the City's Parking Penalty
Motion carried by the following Roll
Herrera, Lyons
Tye
None
MPT/Low. M/Lin
8.3 RATIFY CITY COUNCIL COMMITTEE APPOINTMENTS AND ADOPT
RESOLUTION NO. 2016-47: CONFIRMING THE APPOINTMENT OF
SPECIFIC REPRESENTATIVES TO THE SAN GABRIEL VALLEY
COUNCIL OF GOVERNMENTS.
ORGANIZATION DELEGATE ALTERNATE
California Contract Cities Association
Foothill Transit Board
Four -Corners Transportation Policy Group
Greater L.A. County Vector Control District
Joint Powers Insurance Authority
L.A. County Sanitation District No. 21
L.A. County City Selection Committee
League of CA Cities — L.A. County Division
San Gabriel Valley Council of Governments
Tye
Lin
Herrera
Lyons
Herrera
Lin
Tye
Low
Tye
Lin
Lyons
Lin
Low
Tye
Low
Lyons
Herrera
DECEMBER 20, 2016 PAGE 17 CITY COUNCIL
Southern California Assn of Governments (SCAG) Lyons Low
Tres Hermanos Conservation Authority Herrera Low
Wildlife Corridor Conservation Authority (WCCA) Low Lin
STANDING COMMITTEES
City Council Audit Committee
Lin
Low
City Council Goals/City Manager Evaluation
Lin
Low
Economic Development
Lyons
Herrera
Industry East Development Advisory Committee
Herrera
Lin
Legislative
Low
Tye
Lighting/Landscape Assess Dist Subcommittee
Herrera
Low
Neighborhood Improvement
Lyons
Lin
Public Safety Committee
Lin
Low
Sphere of Influence/Annexation
Herrera
Low
LIAISON
Chamber of Commerce
Lyons
Low
Diamond Bar Community Foundation
Low
Lin
Library
Low
Lin
PUSD/City
Lin
Low
Senior Citizen
Tye
Lyons
WVUSD/City
Herrera
Tye
MPT/Low moved, C/Herrera seconded, to ratify City Council Committee
Appointments and Adopt Resolution No. 2016-47: Confirming the
appointment of specific representatives to the San Gabriel Valley Council
of Governments as listed above. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Herrera, Lyons, Tye, MPT/Low,
M/Lin
None
None
M/Lin asked that individuals interested in serving on the Wildlife Corridor
Conservation Authority Advisory Board contact CC/Cribbins.
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Lyons said that like many Diamond Bar residents, she frequents the
intersection of Brea Canyon Road and Diamond Bar Boulevard and expressed
her extreme gratitude and appreciation to PWD/Liu and the Public Works staff for
their hard work in completing the upgrade of the intersection. It is a pleasure to
drive in the area once again. She wished everyone the best of Holidays — Happy
Hanukkah, Merry Christmas, Happy Kwanzaa, and others a very Happy New
Year as well.
DECEMBER 20, 2016 PAGE 18 CITY COUNCIL
C/Herrera congratulated Eagle Scout Eric Whatley and said that his parents must
be so very proud of him as he displays all of his earned badges. It is quite an
achievement for such a young man and she wishes him much success in the
future. She thanked Chief Steven Johnson for joining the Council this evening. It
was a pleasure to meet him and she looks forward to all of the great things he
has planned for the different Sheriff's Stations within his division. She wished
everyone a Happy 2017 with many good things on the horizon including lots of
new development such as that going on at the Kmart location. She hopes
everyone has heard that Ross, Chipotle, Sprouts and others are coming to the
center. She hopes that Diamond Bar will support the new businesses. She
wished everyone a Merry Christmas and Happy New Year and very safe 2017.
C/Tye again thanked Librarian Pui Chin Ho and her staff for doing such a great
job in serving so much of the community. Congratulations to Eric Whatley on
being chosen as a banner carrier for the Rose Parade and bringing recognition to
Diamond Bar. His efforts are greatly appreciated as well as, all Boy and Girl
Scouts who will be involved with the event. Have a very Merry Christmas, Happy
Hanukkah and whatever one celebrates, and a very, very safe and Happy New
Year.
MPT/Low thanked staff for their hard work, dedication and service to the Council
and the community of Diamond Bar. Because of their work and inspired
performance the City has nice clean streets, the parks are well maintained, the
City got a new park this year, the City has recreation programs throughout the
year for families with every age group included, and the City has excellent public
safety programs. Staff stays on top of all of the public safety issues and works
on traffic every day. Staff does an excellent job in providing public information to
the community and for all staff does she is very grateful on behalf of the City and
she thanks all staff for their good work. She joins with her colleagues in wishing
everyone Happy Holidays and reminds everyone that from a prosecutorial
standpoint, as merry and festive as this time is, it is also an opportunity for other
people to take advantage and everyone should remain diligent and safe and use
common sense. A lot of property crimes occur at this time of year and people
take advantage of those who are not paying attention and take advantage of
those who are generous. Don't drink and drive and keep your families and
others safe. Happy New Year.
M/Lin said that the City is sad that CM/DeStefano after serving as City Manager
for 11 years decided to retire but appreciates very much that he gave the Council
ample notice to proceed through this transition period. The position will be
advertised in January and hopefully by the time CM/DeStefano is ready to retire
in June or July there will be a replacement. Last week there was a news report
about Diamond Bar in one of the daily Chinese newspaper about public safety in
the City that quoted crime statistics. After verifying the information published with
the Sheriff's Department some of the reported information was found to be not
quite accurate. Overall, Diamond Bar is a very safe community in terms of the
numbers of petty crimes, etc. and he wanted to make sure that residents were
DECEMBER 20, 2016 PAGE 19 CITY COUNCIL
aware that they were under very good protection by the Sheriff's Department.
The City also provides safety workshops. In fact, last Monday there was one
such workshop with about 75 attendees and while there are no new workshops
scheduled, residents can request a workshop that will provide information on how
to protect their residences. Anyone wishing to avail themselves of this service
can contact the City Clerk or anyone at City Hall and when there are a sufficient
number signed up a public safety workshop will be conducted. Happy Holidays
to everyone.
ADJOURNMENT: With no further business to conduct, M/Lin adjourned the Regular
City Council Meeting at 8:11 p.m. to January 17, 2017.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of 2017.
JIMMY LIN. MAYOR
CITY COUNCIL
Agenda# 6.3
Meeting Date: January 17, 2017
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Ma 'a
TITLE: Ratification of Check Register dated December 15, 2016 through January
11, 2017 totaling $ 2,112,884.78
FINANCIAL IMPACT:
Expenditure of $ 2,112,884.78 in City funds.
BACKGROUND:
The City has established, the policy of issuing accounts payable checks on a weekly basis
with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated December 15, 2016 through
January 11, 2017 for $ 2,112,884.78 is being presented for ratification. All payments
have been made in compliance with the City's purchasing policies and procedures.
Payments have been reviewed and approved by the appropriate departmental staff and
the attached Affidavit affirms that the check register has been audited and deemed
accurate by the Finance Director.
PREPARED BY:
Luisa Allen
Accounting Technician
REVIEWED BY:
Finance Director
Attachments: Affidavit and Check Register — 12/15/16 through 1/11/17.
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated December 15, 2016 through January 11, 2017 has been audited
and is certified as accurate. Payments have been allowed from the following funds in
these amounts:
Description
Amount
General Fund
$1,427,395.52
General Plan Revision Fund
$49,775.69
OPEB Reserve Fund
$768.00
Prop A - Transit Fund
$86,032.58
Prop C - Transit Tax Fund
$31,383.30
Intergrated Waste Management Fund
$44,577.68
Com Dev Block Grant Fund
$500.00
LLAD 38 Fund
$20,173.27
LLAD 39 Fund
$16,621.09
LLAD 41 Fund
$11,245.00
Capital Imp Projects Fund
$420,146.70
Vehicle Maint/Repl Fund
$2,233.76
Equip Maint/Repl Fund
$2,032.19
$2,112,884.78
Signed:
Dianna Honeywell
Finance Director
SUNGARD PENT AMA TION INC
DATE: 01/11/2017
TIME: 15:45:20
CITY OF DIAMOND BAR
CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161215 O0:OO:DO.000' and '20170111 DO:00:00.000'
ACCOUNTING PERIOD: 7/17
FUND - 001 - GENERAL FUND
CASH ACCT
CHECK NO
ISSUE DT VENDOR NAME
FUND/DIVISION
10100
118968
12/15/16 AARP AARP
0015350
10100
118969
12/15/16 ALLCITYM ALL CITY MANAGEMENT
SERV 0014411
10100
118970
12/15/16 DANNETTE DANNETTE ALLEN
0014030
10100
118971
12/15/16 ASCE AMERICAN SOCIETY OF
CIVI 0015551
10100
118972
12/15/16 AMERICOM AMERICOMP GROUP
0014070
10100
118972
12/15/16 AMERICOM AMERICOMP GROUP
0014070
TOTAL CHECK
10100 118973
10100 118974
1010D
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
1.0100
10100
10100
10100
10100
10100
118975
118976
118977
118978
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
118979
12/15/16 ARCIMAGI ARC IMAGING RESOURCES 0014070
12/15/16 BISHOPJO JOHN E BISHOP 0015350
12/15/16 CDW-G CDW GOVERNMENT OD14070
12/15/16 CERTITRA CERTIFIED TRANSPORTATION 1125350
12/15/16 CHHAGANM MADHU CHHAGAN 001
12/15/16 LACDPH COUNTY OF LOS ANGELES PU 0015556
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
1.2/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
12/15/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
-----DESCRIPTION------ SALES TAX
AARP MATURE DRIVING 0.00
CROSSING GUARD SVCS
REIMB-MMASC CONF
MEMBERSHIP DUES
TONER -PRINTERS
TONER -PRINTERS
SUPPLIES-I.T.
CONTRACT CLASS -FALL
SUPPLIES-I.T.
ADULT EXCURSION THAN
FACILITY REFUND -DBC
BACKFLOW TESTING
ADMIN FEE -PL 15-528
PROF.SVCS-PL 15-550
ADMIN FEE -PL 15-370
ADMIN FEE -PL 13-221
PROF.SVCS-PL 13-104
ADMIN FEE -PL 14-699
ADMIN FEE -PL 15-528
ADMIN FEE -PL 15-528
ADMIN FEE -PL 12-164
ADMIN FEE -PL 14-699
ADMIN FEE -PL 13-221
ADMIN EEE -PL 15-370
ADMIN FEE -PL 13-104
PROF.SVCS-PL 15-550
ADMIN FEE -PL 14-579
ADMIN FEE -PL 14-579
PROF.SVCS-PL 15-550
PROF.SVCS-PL 14-579
ADMIN FEE -PL 13-104
PROF.SVCS-PL 13-221
PROF.SVCS-PL 14-699
PROF.SVCS-PL 1.2-164
PROF -SVCS -PL 15-528
PROF.SVCS-PL 15-528
ADMIN FEE -PL 15-528
ADMIN FEE -PL 12-164
ADMIN FEE -PL 15-528
ADMIN FEE -PL 15-528
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
O.DO
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
PAGE NUMBER:
ACCTPA21
AMOUNT
60.00
7,109.91
162.68
295.00
292.07
314.99
607.06
10.84
129.00
72.72.
1, D86.81
850.00
32.00
-504.00
54.24
102.60
118.80
160.00
180.00
-309.60
-201.60
-194.40
-180.00
-118.80
-102.60
-28.80
-9.76
-2.01
2.01
9.76
11.17
28.80
660.00
1,000.00
1,080.00
1,120.00
1,720.00
309.60
194.40
201.60
504.00
1
SUNGARD PENTAMATION INC PAGE NUMBER: 2
DATE: 01/11/2017 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161215 00:00:00.000' and '20170111 00:00:00.000'
ACCOUNTING PERIOD: 7/17
-----DESCRIPTION------ SALES TAX
PROF.SVCS-PL 15-370
FUND - 001 -
GENERAL FUND
PROF.SVCS-PL 15-528
0.00
CASH
ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
118979
12/15/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
118979
12/15/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
TOTAL
CHECK
0.00
ADEL MAINT-HERITAGE
0.00
10100
118980
12/15/16
DDSYSTEM
DO SYSTEMS INC
250
10100
118980
12/15/16
DDSYSTEM
DD SYSTEMS INC
2505310
TOTAL
CHECK
0.00
CAR WASH -CODE ENFOR
0.00
10100
118981
12/15/16
DENNISCA
CAROL A DENNIS
0014030
10100
118982
12/15/16
DEPTOFJU
DEPARTMENT OF JUSTICE
0014060
10100
118983
12/15/16
DFSFLOOR
DFS FLOORING LP
0015556
10100
118983
12/15/16
DFSFLOOR
DFS FLOORING LP
0015556
10100
118983
12/15/16
DFSFLOOR
DFS FLOORING LP
0014093
10100
118983
12/15/16
DFSFLOOR
DFS FLOORING LP
0015333
TOTAL
CHECK
0.00
E/MAIL-PL 2015-550
0.00
10100
118984
12/15/16
DBHANDCA
DIAMOND BAR HAND CAR WAS
5204090
10100
118984
12/15/16
DBHANDCA
DIAMOND BAR HAND CAR WAS
5205556
10100
118984
12/15/16
DBHANDCA
DIAMOND BAR HAND CAR WAS
5205230
TOTAL
CHECK
0.00
0.00
10100
118985
12/15/16
DEHSF
DIAMOND BAR HIGH SCHOOL
001
10100
118986
12/15/16
DBSENIOR
DIAMOND BAR SENIOR CITIZ
1255215
10100
118987
12/15/16
DKS
DKS ASSOCIATES
2505510
10100
118988
12/15/16
DOGGIEWA
DOGGIE WALK BAGS INC
1155515
10100
118988
12/15/16
DOGGIEWA
DOGGIE WALK BAGS INC
0015556
TOTAL
CHECK
10100
118989
12/15/16
EXCELLAN
EXCEL LANDSCAPE INC
1385538
10100
118989
12/15/16
EXCELLAN
EXCEL LANDSCAPE INC
1385538
10100
118989
12/15/16
EXCELLAN
EXCEL LANDSCAPE INC
1385538
TOTAL
CHECK
10100
118990
12/15/16
FAIRLEYJ
JOHN FAIRLEY
001
10100
118991
12/15/16
FEDEX
FEDEX
001
10100
118991
12/15/16
FEDEX
FEDEX
001
10100
118991
12/15/16
FEDEX
FEDEX
001
10100
118991
12/15/16
FEDEX
FEDEX -
001
10100
118991
12/15/16
FEDEX
FEDEX
001
10100
118991
12/15/16
FEDEX
FEDEX
001
10100
118991
12/15/1.6
FEDEX
FEDEX
001
10100
118991
1.2/15/16
FEDEX
FEDEX
001
10100
118991
12/15/16
FEDEX
FEDEX
001
TOTAL
CHECK
10100
118992
12/15/16
FRONTIER
FRONTIER COMMUNICATIONS
0015556
-----DESCRIPTION------ SALES TAX
PROF.SVCS-PL 15-370
0.00
PROF.SVCS-PL 15-528
0.00
0.00
RETENTIONS PAYABLE
0.00
IMPRVMTN PROJ-PETERSO
0.00
0.00
PROF.SVCS-MINUT ES
0.00
PROF.SVCS-H/R
0.00
ADDL MAINT-PANTERA PK
0.00
ADEL MAINT-HERITAGE
0.00
CARPET MAINT-C/HALL
0.00
ADDL MAINT-DBC
0.00
0.00
CAR WASH -POOL VEH
0.00
CAR WASH-P/WORKS
0.00
CAR WASH -CODE ENFOR
0.00
0.00
FACILITY REFUND -DBC
0.00
REIMB-LIABILITY INS
0.00
MEDIAN MODIFICATION
0.00
DOGGIE BAGS -PARKS
0.00
SUPPLIES -PARKS
0.00
0.00
ADDL MAINT-DIST 38
-0.00
ADEL MAINT-DIST 38
0.00
ADDL MAINT-DIST 38
0.00
0.00
RECREATION REFUND
0.00
E/MAIL-PL 2015-101
0.00
E/MAIL-PL 2015-550
0.00
E/MAIL-PL 2015-528
0.00
E/MAIL-PL 2015-395
0.00
E/MAIL-PL 2016-42
0.00
E/MAIL-PL 2015-370
0.00
E/MAIL-PL 2012-164
0.00
E/MAIL-PL 2015-34
0.00
E/MAIL-PL 2015-144
0.00
0.00
PH.SVCS-HERITAGE ALAR 0.00
AMOUNT
570.00
2,800.00
9,175.41
-2,771.27
55,425.35
52,654.08
150.00
352.00
385.00
385.00
550.00
150.00
1,470.00
310.79
154.39
15.99
481.17
350.00
500.00
2,777.60
1,072.56
648.56
1,721.12
220.92
378.00
725.73
1,324.65
65.00
68.36
34.10
34.10
34.10
34.10
34.10
34.10
37.19
27.18
337.33
56.00
SUNGARD PENTAMATION INC
DATE: 01/11/2017 CITY OF DIAMOND BAR
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161215 00:00:00.000' and '20170111 00:00:00.000'
ACCOUNTING PERIOD: 7/17
FUND - 001 -
GENERAL FUND
AMOUNT
PH.SVCS-CMGR FAX
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
118992
12/15/16
FRONTIER
FRONTIER COPM'IUNICATIONS
0014030
10100
118992
12/15/16
FRONTIER
FRONTIER COMMUNICATIONS
0015556
10100
118992
12/15/16
FRONTIER
FRONTIER COMMUNICATIONS
0014090
10100
118992
12/15/16
FRONTIER
FRONTIER COMMUNICATIONS
0014093
10100
118992
12/15/16
FRONTIER
FRONTIER COMMUNICATIONS
0014090
10100
118992
12/15/16
FRONTIER
FRONTIER COMMUNICATIONS
0014090
10100
118992
12/15/16
FRONTIER
FRONTIER COMMUNICATIONS
0015333
TOTAL
CHECK
CONSULTANT SVCS-C/VW
0.00
5,775.00
10100
118993
12/15/16
GLOBALST
GLOBALSTAR USA
0014440
10100
118994
12/15/16
GOLIVETE
GO LIVE TECHNOLOGY INC
0014070
10100
118994
12/15/16
GOLIVETE
GO LIVE TECHNOLOGY INC
0014070
TOTAL
CHECK
RECREATION REFUND
0.00
10100
118995
12/15/16
GOVCONNE
GOVCONNECTION INC
5304070
10100
118996
12/15/16
GRAFFITI
GRAFFITI CONTROL SYSTEMS
0015230
10100
118997
12/15/16
HARRISCO
HARRIS COMPUTER SYSTEMS
0014070
10100
118998
12/15/16
HARTWIGR
RYAN HARTWIG
001
10100
118999
12/15/16
HINDOYAN
GARABET HINDOYAN
0015350
10100
119000
12/15/16
INLANDEM
INLAND EMPIRE STAGES
1125350
10100
119001
12/15/16
JOHNSONK
KEITH JOHNSON
0015350
10100
119002
12/15/16
KATZOKIT
KOA CORPORATION
0015554
10100
119003
12/15/16
LEEYENCH
YENCHU LEE
001
10100
119004
12/15/16
LEIGHTON
LEIGHTON & ASSOCIATES, I
001
10100
119004
12/15/16
LEIGHTON
LEIGHTON & ASSOCIATES, I
001
10100
119004
12/15/16
LEIGHTON
LEIGHTON & ASSOCIATES, 1
001
10100
119004
12/15/16
LEIGHTON
LEIGHTON & ASSOCIATES, I
001
10100
119004
12/15/16
LEIGHTON
LEIG14TON & ASSOCIATES, I
001
10100
119004
12/15/16
LEIGHTON
LEIGHTON & ASSOCIATES, I
001
TOTAL
CHECK
STAR PROG-OCT 2016
0.00
9,768.96
10100
119005
12/15/16
LESTERLI
LESTER LITHOGRAPH INC
0014095
10100
119006
12/15/16
LEWISENG
LEWIS ENGRAVING INC.
0014030
10100
119007
12/15/16
LOOMIS
LOOMIS
0014050
10100
119007
12/15/16
LOOMIS
LOOMIS
0015333
TOTAL
CHECK
10100
119008
12/15/16
LOPEZALF
ALFA LOPEZ
0014030
10100
119009
12/15/16
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
PAGE NUMBER: 3
ACCTPA21
-----DESCRIPTION------
SALES TAX
AMOUNT
PH.SVCS-CMGR FAX
0.00
84.96
PH.SVCS-HERITAGE FAX
0.00
94.72
PH.SVCS-SRST CHI
0.00
154.56
PH.SVCS-C/H ELEVATOR
0.00
160.92
PH.SVCS-HERITAGE PK
0.00
177.15
PH.SVCS-SRST CH 1
0.00
788.32
PH.SVCS-DBC EMER
0.00
354.70
0.00
1,871.33
PE.SVCS-10/16-11/16
0.00
4,621.07
PROF.SVCS-CITY VIEW
0.00
3,132.00
CONSULTANT SVCS-C/VW
0.00
5,775.00
0.00
8,907.00
COMP HARDWARE-I.T.
0.00
2,032.19
GRAFFITI REMOVAL SVCS
0.00
2,912.00
FALSE ALARM TRCKNG
0.00
4,993.50
RECREATION REFUND
0.00
148.00
HOLIDAY SR DANCE
0.00
3,310.88
SR EXCURSION TRANS
0.00
702.50
D.S. SVCS -HOLIDAY DEC
0.00
350.00
ENG SVCS -OCT 2016
0.00
2,825.00
RECREATION REFUND
0.00
84.00
ADMIN FEE -PR 13-1724
0.00
83.25
ADMIN FEE -PR 12-1298
0.00
33.30
PROF.SVCS-PR 12-1.298
0.00
185.00
ADMIN FEE -PR 13-1724
0.00
-83.25
ADMIN FEE -PR 12-1298
0.00
-33.30
PROF.SVCS-PR 13-1724
0.00
462.50
0.00
647.50
PRINT & MAIL -DEC DBCN
0.00
8,159.00
GAVEL -MAYOR
0.00
38.15
COURIER SVCS -CITY ELL
0.00
476.98
COURIER SVCS -DBC
0.00
476.98
0.00
953.96
REIMB-MMASC CONF
0.00
189.58
STAR PROG-OCT 2016
0.00
9,768.96
SUNGARD PENTAMATION
INC
PAGE NUMBER:
DATE:
01/11/2017
CITY OF
DIAMOND BAR
ACCTPA21
TIME:
15:45:20
CHECK REGISTER
- DISBURSEMENT
FUND
SELECTION CRITERIA:
transaCt.ek_date
between '20161215 00:00:00.000'
and '20170111
00:00:00.000'
ACCOUNTING PERIOD:
7/17
FUND - 001 - GENERAL FUND
_
CASH
ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
101D0
119009
12/15/16
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
CONTRACT SVCS-OCT 16
0.00
493,988.45
10100
119009
12/15/16
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
ST SWEEPER-OCT 2016
0.00
728.04
10100
119009
12/15/16
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
CALVARY CHAPEL-SEPT
0.00
6,971.89
10100
119009
12/15/16
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
CALVARY CHAPEL-OCT 16
0.00
6,605.01
TOTAL
CHECK
0.00
520,062.35
10100
119010
12/15/16
MARCSHOT
MARC SHOT THIS PHOTOGRAP
0014010
PHOTO-MAYOR
0.00
21.95
1D100
119011
12/15/16
MARTLUIS
LUIS MARTINEZ
001
FACILITY REFUND-PNTRA
0.00
50.00
10100
119012
12/15/16
MCECORPO
MCE CORPORATION
OD15554
RIGHT-OF-WAY MAINT
0.00
2,202.26
10100
119012
12/15/16
MCECORPO
MCE CORPORATION
0015554
VEGETATION CONTROL
0.00
10,560.33
TOTAL
CHECK
0.00
12,762.59
10100
119013
12/15/16
MILIKMAR
MARY MILIK
001
RECREATION REFUND
0.00
84.00
10100
119014
12/15/16
MOONEYMA
MARLENE RAMIREZ MOONEY
0015350
CONTRACT CLASS-FALL
0.00
429.00
10100
119015
12/15/16
NEOPOST
NEOPOST USA, INC
0014030
SUPPLIES-CITY CLERK
0.00
295.55
10100
119016
12/15/16
NOCONFIE
FIELINA NOCON
001
FACILITY REFUND-DBC
0.00
100.00
10100
119017
12/15/16
PAETECCO
PAETEC COMMUNICATIONS IN
0014090
LONG DIST PH SVCS
0.00
1,819.09
10100
119018
12/15/16
RAMREUBE
REUBEN S RAM
001
FACILITY REFUND-DBC
0.00
2,400.00
10100
119018
12/15/16
RAMREUBE
REUHEN S RAM
001
FACILITY REFUND-DBC
0.00
135.00
TOTAL
CHECK
0.00
2,535.00
10100
119019
12/15/16
RELIABLE
RELIABLE IT, LLC
0014070
PH.SVCS-I.T.
0.00
323.75
10100
119019
12/15/16
RELIABLE
RELIABLE IT, LLC
0014070
PH.SVCS-I.T.
0.00
462.50
TOTAL
CHECK
0.00
786.25
10100
119020
12/15/16
RKACONSU
RNA CONSULTING GROUP
0015220
BLDG & SFTY SVCS-OCT
0.00
47,627.68
10100
119021
12/15/16
SHEPHERD
SHERI SHEPHERD
0015350
CONTRACT CLASS-FALL
0.00
366.00
10100
119022
12/15/16
SMARTFIN
SMART & FINAL
0015350
SUPPLIES-RECREATION
0.00
849.81
10100
119023
12/15/16
SCE
SOUTHERN CALIFORNIA EDIS
0015556
ELECT SVCS-T/CONTROL
0.00
4,598.48
10100
119023
12/15/16
SCE
SOUTHERN CALIFORNIA EDIS
1395539
ELECT SVCS-DIST 39
0.00
467.68
10100
119023
12/15/16
SCE
SOUTHERN CALIFORNIA EDIS
1415541
ELECT SVCS-DIST 41
0.00
268.27
10100
119023
12/15/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
ELECT SVCS-DIST 38
0.00
578.23
10100
119023
12/15/16
SCE
SOUTHERN CALIFORNIA EDIS
001551D
ELECT SVCS-T/CONTROL
0.00
911.78
10100
119023
12/15/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
76.19
10100
119023
12/15/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
49.70
10100
119023
12/15/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
ELECT SVCS-DIST 38
0.00
25.35
TOTAL
CHECK
0.00
6,975.68
10100
119024
12/15/16
SPARKLET
SPARKLETTS
0015556
WATER SUPPLIES
0.00
17.98
10100
119024
12/15/16
SPARKLET
SPARKLETTS
0015556
DO RENTAL-S/CYN
0.00
12.00
1D100
119024
12/15/16
SPARKLET
SPARKLETTS
0015556
ENERGY SURCHARGE
0.00
2.57
1D100
119024
12/15/16
SPARKLET
SPARKLETTS
0014030
WATER SUPPLIES-C/HALL
0.00
194.91
8
SUNGARD PENTAMATION INC PAGE NUMBER: 5
DATE: 01/11/2017 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161215 00:00:00.000' and '20170111 00:00:OO.D00'
ACCOUNTING PERIOD: 7/17
FUND
- 001 -
GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION----
SALES
TAX
AMOUNT
1010D
119024
12/15/16
SPARKLET
SPARKLETTS
0014030
EQ RENTAL-C/HALL
0.00
2.99
TOTAL
CHECK
0.00
230.45
10100
119025
12/15/16
TASC
TASC
0014060
FLEX ADMIN SVCS
0.00
111.44
10100
119026
12/15/16
TELEPACI
TELEPACIFIC COMMUNICATIO 0014070
T1 INTERNET SVCS -DEC
0.00
871.27
10100
119027
12/15/16
THECOMDY
THE COMDYN GROUP INC
0014070
CONSULTING SVCS-NOV
0.00
2,051.19
10100
119028
12/15/16
ADELPHIA
SPECTRUM BUSINESS
0014070
PH.SVCS-INTERNET
D.00
71.96
10100
119028
12/15/16
ADELPHIA
SPECTRUM BUSINESS
0014070
PH.SVCS-DBC
0.00
98.43
10100
119028
12/15/16
ADELPHIA
SPECTRUM BUSINESS
0014070
PH.SVCS-B/CYN
0.00
219.99
10100
119028
12/15/16
ADELPHIA
SPECTRUM BUSINESS
0014070
PH.SVCS-COPLEY
0.00
328.46
TOTAL
CHECK
O.OD
716.84
10100
119029
12/15/16
TUCKERRA
RAYMOND MICHAEL TUCKER
0015350
CONTRACT CLASS -FALL
0.00
180.00
10100
119030
12/15/16
UNTTEDDA
UNITED DATA SERVICES
INC 0014070
STORAGE BACK UP TAPES
0.00
568.50
10100
119031
12/15/16
USHEALTH
US HEALTHWORKS MEDICAL G 0014060
PRE-EMPLOYMENT PHYSCL
0.00
884.00
10100
119032
12/15/16
VANTAGEP
VANTAGEPOINT TRNSFR
AGNT 001
12/16/16 -LOAN DEDUCTI
0.00
2,377.31
10100
119032
12/15/16
VANTAGEP
VANTAGEPOINT TRNSFR
AGNT 001
12/16/16-P/R DEDUCTIO
0.00
5,786.75
TOTAL
CHECK
0.00
8,164.06
10100
119033
12/15/16
VERIZONW
VERIZON WIRELESS
0014070
CELL CHRGS-PW,CS,CD
0.00
1,172.69
10100
119034
12/15/16
WONGALIC
ALICE WONG
001
FACILITY REFUND-REAGA
0.00
50.00
10100
119035
12/15/16
WONGJENN
JENNIE WONG
001
FACILITY REFUND -DBC
0.00
500.00
10100
119036
12/15/16
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
LEGAL SVCS -COMM SVCS
0.00
249.60
10100
119036
12/15/16
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
LEGAL SVCS -MILLENNIUM
0.00
190.00
10100
119036
12/15/16
WOODRUFF
WOODRUFF SPRADLING &
SMP. 0014020
LEGAL SVCS -COUNCIL
0.00
1,497.60
10100
119036
12/15/16
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
LEGAL SVCS-P/WORKS
0.00
967.50
10100
119036
12/15/16
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
LEGAL SVCS-CMGR
0.00
2,787.20
10100
119036
12/15/1.6
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
LEGAL SVCS -COMM DEV
0.00
4,555.20
10100
119036
12/15/16
WOODRUFF
WOODRUFF SPRADLING &
SMA 001
LEGAL SVCS -PL 16-123
0.00
41.60
10100
119D36
12/15/16
WOODRUFF
WOODRUFF SPRADLING &
SMA 001
LEGAL SVCS -PL 15-19
0.00
41.60
10100
119036
12/15/16
WOODRUFF
WOODRUFF SPRADLING &
SMP. 0014020
LEGAL SVCS -YMCA
0.00
137.40
10100
119036
12/15/16
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
LEGAL SVCS-H/R
0.00
83.20
10100
119036
12/15/16
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
LEGAL SVCS -GENERAL
0.00
62.40
10100
119036
12/15/16
WOODRUFF
WOODRUFF SPRADLING &
SMA 001
LEGAL SVCS -PL 15-528
0.00
62.40
10100
119036
12/15/16
WOODRUFF
WOODRUFF SPRADLING &
SMA 001
LEGAL SVCS -PL 16-124
0.00
166.40
TOTAL
CHECK
-0.00
10,842.10
10100
119037
12/15/16
WUJIANPI
JIANPING WU
001
RECREATION REFUND
0.00
95.00
10100
119038
12/22/16
ACCESSCO
ACCESS CONTROL SECURITY
0015333
SECURITY SVCS -11/11
0.00
1,115.40
10100
119038
12/22/16
ACCESSCO
ACCESS CONTROL SECURITY
0015333
SECURITY SVCS -11/25
0.00
1,242.15
10100
119038
12/22/16
ACCESSCO
ACCESS CONTROL SECURITY
0015333
SECURITY SVCS -10/28
0.00
1,698.45
TOTAL
CHECK
0.00
4,056.00
SUNGARD PENTAMATION INC PAGE NUMBER: 6
DATE: 01/11/2017 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161215 00:00:00.000' and '20170111 00:00:OO.D00'
ACCOUNTING PERIOD: 7/17
FUND - 001 -
GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR NAME
FUND/DIVISION
-----DESCRIPTION- ----
SALES
TAX
AMOUNT
10100
119039
12/22/16 AGIACADE AGI ACADEMY CORP
0015350
CONTRACT CLASS -FALL
0.00
225.00
10100
119040
12/22/16 AJILONST AJILON STAFFING SERVICES
0015510
TEMP SVCS -WK 12/04
0.00
600.00
10100
119040
12/22/16 AJILONST AJILON STAFFING SERVICES
0015510
TEMP SVCS -WK 12/11
0.00
600.00
TOTAL
CHECK
D.00
1,200.00
10100
119041
12/22/16 ALEXANDE ALEXANDER & LYNN INC
0015350
CONTRACT CLASS -FALL
0.00
1,407.60
10100
119042
12/22/16 ALUNINGG GODOFREDO ALUNING
001
FACILITY REFUND -DBC
0.00
850.00
1D100
119043
12/22/16 AMERICAB AMERICAN CAB LLC
1135553
DIAMOND RIDE SVCS -OCT
0.00
26,466.50
10100
119044
12/22/16 AMIRAZOD GHOLAM R AMIRAZODI
0015551
CONSULTANT SVCS -12/2
0.00-
2,394.00
10100
119045
12/22/16 SANTOSAN ANTHONY SANTOS
0014030
REIMB-M1MIASC CONE
0.00
196.01
10100
119046
12/22/16 ARCHTERR ARCHITERRA DESIGN GROUP
2505310
PARK IMPROVE -LONGVIEW
0.00
24.30
10100
119046
12/22/16 ARCHTERR ARC14ITERPA DESIGN GROUP
2505310
PARK IMPROVE -STARDUST
0.00
24.30
10100
119046
12/22/16 ARCHTERR ARCHITERRA DESIGN GROUP
2505310
PARK IMPROVE -LONGVIEW
000
41.87
10100
119046
12/22/16 ARCHTERR ARCHITERRA DESIGN GROUP
2505310
PARK IMPROVE -STARDUST
O.DO
41.88
10100
119046
12/22/16 ARCHTERR ARCHITERRA DESIGN GROUP
2505310
MILEAGE -PETERSON
0.00
46.98
10100
119046
12/22/16 ARCHTERR ARCHITERRA DESIGN GROUP
2505310
MILEAGE -STARDUST
0.00
46.98
10100
119046
12/22/16 ARCHTERR ARCHITERRA DESIGN GROUP
2505310
MTGS-PETERSON
0.00
806.25
10100
119046
12/22/16 ARCHTERR ARCHITERRA DESIGN GROUP
2505310
MTGS-STARDUST
0.00
806.25
10100
119046
12/22/16 ARCHTERR ARCI4ITERRA DESIGN GROUP
2505310
CONSTRUCTION DOC
0.00
5,320.40
TOTAL
CHECK
D.00
7,159.21
10100
119047
12/22/16 ASSAABOL ASSA ABLOY ENTRANCE SYST
0014093
REPAIR SVCS -CITY HALL
D.00
928.31
10100
119048
12/22/16 BEADORCO BEADOR CONSTRUCTION COMP
250
RETENTIONS PAYABLE
D.00
-17,388.23
1D100
119048
12/22/16 BEADORCO BEADOR CONSTRUCTION COMP
2505510
CONSTRUCTIONS-DBB/B/C
0.00
325,493.48
1D100
119048
12/22/16 BEADORCO BEADOR CONSTRUCTION COMP
2505510
CONTINGENCY -CONSTRUCT
D.00
22,268.17
TOTAL
CHECK
0.00
330,373.42
10100
119049
12/22/16 BESTLTG BEST LIGHTING PRODUCTS
0015556
SUPPLIES -PARKS
0.00
1,634.92
10100
119050
12/22/16 BONTERRA BONTERRA PSOMAS
001
PROF.SVCS-PI, 2015-44
0.00
122.34
10100
119050
12/22/16 BONTERRA BONTERRA PSOMAS
001
ADMIN FEE -PL 15-44
0.00
-22.02
10100
11905D
12/22/16 BONTERRA BONTERRA PSOMAS
001
ADMIN FEE -PL 15-44
0.00
22.02
TOTAL
CHECK
0.00
122.34
10100
119051
12/22/16 VALLEYCR BRIGHTVIEW LANDSCAPE SER
0015556
IRRIGATION REPAIRS
0.00
594.00
10100
119051
12/22/16 VALLEYCR BRIGHTVIEW LANDSCAPE SEA
0015556
REPAIR SVCS -PARKS
0.00
835.07
TOTAL
CHECK
0.00
1,429.07
101D0
119052
12/22/16 CMSCHOOL CM SCHOOL SUPPLY CO
0015350
SUPPLIES -TINY TOTS
0.00
203.61
10100
119053
12/22/16 REINBERG CNC PRINTWERKS
0014030
PRINT SVCS -BUS CARDS
0.00
92.65
101D0
119053
12/22/16 REINSERG CNC PRINTWERKS
0014030
PRINT SVCS -BUS CARDS
0.00
92.65
TOTAL
CHECK
0.00
185.30
SUNGARD PENTAMATION INC
DATE: 01/11/2017 CITY OF DIAMOND BAR
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: tYansact.ck_date between '20161215 00:00:00.000' and '20170111 00:00:00.000'
ACCOUNTING PERIOD: 7/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
0.00
FUND/DIVISION
10100
119054
12/22/16
LACDPH
COUNTY
OF LOS ANGELES PU
0015556
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
0015551
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
0015551
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
0015551
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
0015551
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
0015551
10100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
0015551
1.0100
119055
12/22/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
0015551
TOTAL
CHECK
10100
119056
12/22/16
HALLFORE
DAVID
EVANS AND ASSOCIAT
0015551
10100
119057
12/22/16
DAYNITEC
DAY &
NITE COPY CENTER
0015510
10100
119058
12/22/16
DDSYSTEM
DD SYSTEMS INC
250
10100
119058
12/22/16
DDSYSTEM
DD SYSTEMS INC
250
10100
119058
12/22/16
DDSYSTEM
DD SYSTEMS INC
2505310
10100
119058
12/22/16
DDSYSTEM
DD SYSTEMS INC
2505310
TOTAL
CHECK
10100
119059
12/22/16
DENNISCA
CAROL
A DENNIS
0014030
10100
119060
12/22/16
DBCAA
DIAMOND BAR CHINESE AMER
001
10100
119060
12/22/16
DBCAA
DIAMOND BAR CHINESE AMER
001
TOTAL
CHECK
10100
119061
12/22/16
DBCAA
DIAMOND BAR CHINESE AMER
001
10100
119062
12/22/16
DIRECTCO
DIRECT
CONNECTION INCORP
0014095
10100
119063
12/22/16
DUNNSFEN
DUNN'S FENCE COMPANY
0015556
10100
119064
12/22/16
EMERALD
EMERALD
LANDSCAPE SERVIC
0014093
-----DESCRIPTION---- SALES TAX
MAINT SVCS-B/CYN ROAD 0.00
ADMIN FEE -PR 15-2255
0.00
ADMIN FEE -PR 14-2548
0.00
ADMIN FEE -PR 11-377
0.00
ADMIN FEE -PR 11-377
0.00
ADMIN FEE -PR 16-1499
0.00
ADMIN FEE -PR 15-2722
0.00
ADMIN FEE -PR 11-377
0.00
PROF.SVCS-PR 15-2255
0.00
ADMIN FEE -PR 16-1499
0.00
PROF.SVCS-PR 11-377
0.00
ADMIN FEE -PR 15-2722
0.00
ADMIN FEE -PR 11-377
0.00
ADMIN FEE -PR 15-2255
0.00
ADMIN FEE -PR 14-2548
0.00
PROF.SVCS-PR 15-2722
0.00
PROF.SVCS-PR 16-1499
0.00
PROF SVCS -PR 14-2548
0.00
PROF.SVCS-PR 11-377
0.00
PROF.SVCS-PLAN CHECK
0.00
PROF.SVCS-PLAN CHECK
0.00
PROF.SVCS-PLAN CHECK
0.00
PROF.SVCS-INSPECTION
0.00
PROF.SVCS-INSPECTION
0.00
PROF.SVCS-INSPECTION
0.00
PROF.SVCS-INSPECTIONS
0.00
0.00
PROF.SVCS-PLAN CHECK
0.00
PRINT SVCS-PLANS/SPEC
0.00
RETENTIONS PAYABLE
0.00
RETENTIONS PAYABLE
0.00
PARK CONSTRCTN-PETERS
0.00
PARK CONSTRCTN-STARDU
0.00
0.00
PROF.SVCS-CNCL MTG
0.00
FACILITY CHRGS-DBC
0.00
FACILITY REFUND -DBC
0.00
0.00
FACILITY REFUND -DHC 0.00
PRINT SVCS -BRIDAL SHW 0.00
TEMP FENCING -PETERSON 0.00
ADDL MAINT SVCS-C/HLL 0.00
PAGE NUMBER: 7
ACCTPA21
AMOUNT
32.00
24.30
-84.87
-109.35
-41.58
-213.26
-195.75
109.35
135.00
213.26
231.00
195.75
41.58
-24.30
84.87
1,087.50
1,184.75
471.50
607.50
201.42
64.84
129.67
1,260.00
367.50
754.50
2,827.50
9,322.68
ImowdS
100.26
-148.50
-35.75
715.00
2,970.00
3,500.75
175.00
-100.00
400.00
300.00
113.00
679.68
2,000.00
40.12
SUNGARD PENTAMATION INC
DATE: 01/11/2017 CITY OF DIAMOND BAR
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: tYansact.ck_date between '20161215 00:00:00.000' and '2D170111 00:00:00.000'
ACCOUNTING PERIOD: 7/17
PAGE NUMBER: 8
ACCTPA21
FUND - 001 -
GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
1D100
119065
12/22/16
EXCELLAN EXCEL LANDSCAPE INC
0015556
MONTHLY MAINT-PARKS
0.00
325.00
10100
119065
12/22/16
EXCELLAN EXCEL LANDSCAPE INC
1415541
MONTHLY MAINT-DIST 41
0.00
4,143.87
10100
119065
12/22/16
EXCELLAN EXCEL LANDSCAPE INC
1385538
MONTHLY MAINT-DIST 38
0.00
10,848.00
10100
119065
12/22/16
EXCELLAN EXCEL LANDSCAPE INC
1395539
MONTHLY MAINT-DIST 39
0.00
11,610.95
10100
119065
12/22/16
EXCELLAN EXCEL LANDSCAPE INC
1385538
ADDL MAINT SVCS -#38
0.00
61.92
TOTAL
CHECK
0.00
26,989.74
10100
119066
12/22/16
EXPRESSM EXPRESS MAIL CORPORATE A
001
EXPRESS MAIL-PL16-19
0.00
41.32
10100
119066
12/22/16
EXPRESSM EXPRESS MAIL CORPORATE A
001
EXPRESS MAIL-PL16-123
0.00
41.32
10ID0
119066
12/22/16
EXPRESSM EXPRESS MAIL CORPORATE A
0015210
EXPRESS MAIL -GENERAL
0.00
20.66
TOTAL
CHECK
0.00
103.30
10100
119067
12/22/16
EXTERMIN EXTERMINETICS OF SO CAL
0015556
PEST CONTROL -PETERSON
0.00
225.00
10100
119068
12/22/16
FEDEX FEDEX
0014030
EXPRESS MAIL -GENERAL
0.00
63.44
10100
119069
12/22/16
FOSSILIN FOSSIL INDUSTRIES INC
2505310
GRANDVIEW TRAIL PROJ
0.00
4,431.00
10100
119070
12/22/16
GOMEZSER SERVANDO GOMEZ
001
RECREATION REFUND
0.00
36.00
10100
119071
12/22/16
GOODYEAR GOOD YEAR AUTO SERVICE C
5205556
VEH MAINT-RD MAINT
0.00
506.35
10100
119D72
12/22/16
DISPLAYA SHIRLEY HELMER
0014030
SUPPLIES -COUNCIL
0.00
37.55
10100
119073
12/22/16
14ILTONFA HE & H CONSULTANTS LLC
1155515
PROF.SVCS-WASTE HAULE
0.00
16,505.21
10100
119074
12/22/16
IAPMAHR IAPMA-HR
0014060
MEMBERSHP DUES-HAUG
0.00
45.00
10100
119075
12/22/16
JCLTRAFF JCL TRAFFIC SERVICES
0015554
MESSAGE BOARD-R/MAINT
0.00
1,860.00
101D0
119076
12/22/16
KAMTENG TENG KAM
ODI
RECREATION REFUND
0.00
74.00
10100
119077
12/22/16
LANCESOL LANCE, SOLL & LUNGHARD L
0014050
AUDIT SVCS -FIELDWORK
0.00
5,903.00
10100
119078
12/22/16
LEETHOMA THOMAS LEE
001
FACILITY REFUND -DBC
0.00
81.00
10100
119078
12/22/16
LEETHOMA THOMAS LEE
001
FACILITY REFUND -DBC
0.00
87.50
10100
119078
12/22/16
LEETHOMA THOMAS LEE
001
FACILITY REFUND -DBC
0.00
100.00
TOTAL
CHECK
0.00
268.50
10100
119079
12/22/16
LACMTA LOS ANGELES COUNTY MTA
1125553
MTA PASSES-NOV 2016
0.00
1,253.OD
10100
119079
12/22/16
LACMTA LOS ANGELES COUNTY MTA
1125553
CITY SUBSIDY-NOV 2016
0.00
329.00
TOTAL
CHECK
O.OD
1,582.00
10100
119080
12/22/16
LACPUBWK LOS ANGELES COUNTY PUBLI
0015510
INDUSTRIAL WASTE SVCS
0.00
644.91
10100
119080
12/22/16
LACPUBWK LOS ANGELES COUNTY PUBLI
0015510
INDUSTRIAL WASTE SVCS
0.00
2,803.92
10100
119000
12/22/16
LACPUBWK LOS ANGELES COUNTY PUBLT
0015510
INDUSTRIAL WASTE SVCS
0.00
4,929.85
TOTAL
CHECK
0.00
8,378.68
10100
119081
12/22/16
MAGNUSIN MAGNUS INTERNATIONAL
0014095
PRINT SVCS -SURVEY
0.00
220.00
10100
119082
12/22/16
ROAMARSH MARSHA ROA
0014095
REIMB-SUPPLIES
0.00
328.81
SUNGARD PENTAMATION INC PAGE NUMBER: 9
DATE: 01/11/2017 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161215 00:00:00.000' and '20170111 00:00:00.000'
ACCOUNTING PERIOD: 7/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION-- SALES TAX AMOUNT
10100
119083
12/22/16 MATTIERI
RICK RAYMOND MATTIE
0014095
PROF.SVCS-VIDEO/PHOTO
0.00
200.00
10100
119084
12/22/16
METROLIN
METROLINK
1125553
CITY SUBSIDY -DEC
0.00
12,456.50
10100
119084
12/22/16
METROLIN
METROLINK
1125553
METROLINK PASSES -DEC
0.00
49,826.00
TOTAL
CHECK
0.00
62,282.50
10100
119085
12/22/16
NIJJPETE
PETE NIJJAR
001
FACILITY REFUND -DBC
0.00
800.00
10100
119086
12/22/16
NINYOMOO
FIEND & MOORE INC
001
PROF.SVCS-PR 15-0966
0.00
401.00
10100
119086
12/22/16
NINYOMOO
NINYO & MOORE INC
001
ADMIN FEE -PR 15-0966
0.00
72.18
10100
119086
12/22/16
NINYOMOO
NINYO & MOORE INC
001
ADMIN FEE -PR 15-0966.
0.00
-72.18
TOTAL
CHECK
0.00
401.00
10100
119087
12/22/16
PENCOENG
PENCO ENGINEERING INC
0015551
PROF.SVCS-PLAN CHECK
0.00
302.80
10100
119088
12/22/16
PSI
PROTECTION ONE INC
0014093
ALARM SVCS -CITY HALL
0.00
27.85
10100
119089
12/22/16
RISC
REGIONAL TAP SERVICE CEN
1125553
TAP SVCS-NOV 2016
0.00
12,604.00
10100
119089
12/22/16
RISC
REGIONAL TAP SERVICE CEN
1125553
CITY SUBSIDY-NOV 2016
0.00
3,250.00
10100
119089
12/22/16
RISC
REGIONAL TAP SERVICE CEN
1125553
REFUND-NOV 2016
0.00
-170.00
10100
119089
12/22/16
RISC
REGIONAL TAP SERVICE CEN
1125553
COMMISSION-NOV 2016
0.00
-470.52
TOTAL
CHECK
0.00
15,213.48
10100
119090
12/22/16
REUELGRE
GREGORY C REUEL
0014095
PROF.SVCS-DEC 2016
0.00
1,500.00
10100
119091
12/22/16
SCFUELS
SC FUELS
5205556
FUEL -PARKS & PEC
0.00
318.43
10100
119091
12/22/16
SCFUELS
SC FUELS
5205554
FUEL -RD MAINT
0.00
284.50
10100
119091
12/22/16
SCFUELS
SC FUELS
5204093
FUEL -POOL VEH
0.00
25.43
10100
119091
12/22/16
SCFUELS
SC FUELS
5205230
FUEL -CODE ENFOR
0.00
51.76
TOTAL
CHECK
0.00
680.12
10100
119092
12/22/16
SI6M7ONSR
RICK LEE SIMMONS
0015556
MAINT SVCS-S/CYN
0.00
900.00
10100
119093
12/22/16
SIMPSONA
SIMPSON ADVERTISING INC
0014095
GRAPHIC DESIGN SVCS
0.00
200.00
10100
119093
12/22/16
SIMPSONA
SIMPSON ADVERTISING INC
0014095
GRAPHIC DESIGN SVCS
0.00
774.60
10100
119093
12/22/16
SIMPSONA
SIMPSON ADVERTISING INC
0014095
GRAPHIC DESIGN SVCS
0.00
1,779.80
TOTAL
CHECK
0.00
2,754.40
10100
119094
12/22/16
SOCIALVO
SOCIAL VOCATIONAL SERVIC
0015558
MAINE & LITTER REMOVA
0.00
2.,181.04
10100
119095
12/22/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
425.41
10100
119095
12/22/16
SCE
SOUTHERN CALIFORNIA EDIS
0015333
ELECT SVCS-T/CON'PROL
0.00
5,526.33
10100
119095
12/22/16
SCE
SOUTHERN CALIFORNIA EDIS
1415541
ELECT SVCS -DIST 41
0.00
53.98
10100
119095
12/22/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
ELECT SVCS -DIST 38
0.00
26.88
10100
119095
12/22./16
SCE
SOUTHERN CALIFORNIA EDIS
0015556
ELECT SVCS-T/CONTROL
0.00
30.59
TOTAL
CHECK
0.00
6,063.19
10100
119096
12/22/16
STUMPFEN
STUMP FENCE CO
1415541
FENCE-B/CYN
0.00
2,870.00
10100
119097
12/22/16
SWRCB
SWRCB ACCOUNTING OFFICE
0015510
ANNL PERMIT FEE -WDA
0.00
11,195.00
SUNGARD PENTAMATION INC PAGE NUMBER: 10
DATE: 01/11/2017 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: tiansact.ck_date between '20161215 00:00:00.000' and '20170111 00:00:00.000'
ACCOUNTING PERIOD: 7/17
FUND - 001 -
GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
----DESCRIPTION------
SALES
TAX
AMOUNT
10100
119098
12/22/16
TAKEMOTO
UTAKO TAKEMOTO
001
FACILITY REFUND-S/CYN
0.00
25.00
10100
119099
12/22/16
TAMANGEL
TAMANG ELECTRIC INC
2505310
RETENTIONS -DBC
0.00
1,374.50
10100
119100
12/22/16
TASC
TASC
0014060
FLEX ADMIN SVCS
0.00
100.00
10100
119101
12/22/16
TENNISAN
TENNIS ANYONE INC
0015350
CONTRACT CLASS -FALL
0.00
BS2.60
10100
119102
12/22/16
SCGAS
THE GAS COMPANY
0015333
GAS SVCS -DBC
0.00
1,601.22
10100
119102
12/22/16
SCGAS
THE GAS COMPANY
0015556
GAS SVCS -HERITAGE
0.00
267.41
10100
119102
12/22/16
SCGAS
THE GAS COMPANY
0015556
GAS SVCS -CITY HALL
0.00
1,366.73
TOTAL
CHECK
0.00
3,235.36
10100
119103
12/22/16
USHEALTH
US HEALTHWORKS MEDICAL G
0014060
PRE-EMPLOYMENT PHYSCL
0.00
246.00
10100
119104
12/22/16
GRAINGER
W.W. GRAINGER INC.
0014093
SUPPLIES -CITY HALL
0.00
630.99
10100
119104
12/22/16
GRAINGER
W.W. GRAINGER INC.
0015333
SUPPLIES -DBC
0.00
500.00
TOTAL
CHECK
0.00
1,130.99
10100
119105
12/22/16
WVWATER
WALNUT VALLEY WATER DIST
0014093
WATER SVCS -CITY HALL
0.00
631.00
10100
119105
12/22/16
WVWATER
WALNUT VALLEY WATER DIST
0015333
WATER SVCS -DBC
0.00
334.54
10100
119105
12/22/16
WVWATER
WALNUT VALLEY WATER DIST
1415541
WATER SVCS -DIST 41
0.00
2,322.38
10100
119105
12/22/16
WVWATER
WALNUT VALLEY WATER DIST
0015556
WATER SVCS -PARKS
0.00
13,407.75
10100
119105
12/22/16
WVWATER
WALNUT VALLEY WATER DIST
1395539
WATER SVCS -DIST 39
0.00
3,105.92
10100
119105
12/22/16
WVWATER
WALNUT VALLEY WATER DIST
1385538
WATER SVCS -DIST 38
0.00
4,426.39
TOTAL
CHECK
0.00
24,227.98
10100
119106
12/22/16
WAXIESAN
WAXIE SANITARY SUPPLY
0015556
SUPPLIES -HERITAGE
0.00
110.91
10100
119106
12/22/16
WAXIESAN
WAXIE SANITARY SUPPLY
0015333
SUPPLIES -DBC
0.00
285.04
TOTAL
CHECK
0.00
395.95
10100
119107
12/22/16
WESTCOAS
WEST COAST ARBORISTS INC
0015558
TREE MAINT-NOV 16
0.00
360.30
10100
119107
12/22/16
WESTCOAS
WEST COAST ARBORISTS INC
0015558
APHORIST SVCS -SEPT
0.00
664.20
10100
119107
12/22/16
WESTCOAS
WEST COAST ARBORISTS INC
0015558
WATERING SVCS -SEPT 16
0.00
1,080.90
10100
119107
12/22/16
WESTCOAS
WEST COAST ARBORISTS INC
0015558
WATERING SVCS-NOV 16
0.00
1,307.20
10100
119107
12/22/16
WESTCOAS
WEST COAST ARBORISTS INC
0015558
PROF.SVCS-SIDEWALK
0.00
2,115.60
10100
119107
12/22/16
WESTCOAS
WEST COAST ARBORISTS INC
0015558
PROF.SVCS-SIDEWALK
0.00
4,101.35
10100
119107
12/22/16
WESTCOAS
WEST COAST ARBORISTS INC
0015558
TREE MAINT SVCS -SEPT
0.00
12,750.05
TOTAL
CHECK
0.00
22,379.60
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF.SVCS-PR 16-2138
0.00
1,560.00
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF.SVCS-PR 16-2092
0.00
1,040.00
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF.SVCS-PR 15-2722
0.00
800.00
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF.SVCS-PR 16-1210
0.00
400.00
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF -SVCS -PR 16-610
0.00
400.00
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF.SVCS-EN 10-715
0.00
400.00
107.00
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF -SVCS -PR 14-5296
0.00
400.00
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES -PR 16-2138
0.00
280.80
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF.SVCS-PR 13-1687
0.00
300.00
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEE -PR 15-2722
0.00
144.00
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEE -PR 16-2092
0.00
187.20
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES -PR 13-1687
0.00
54.00
SUNGARD PENTAMATION INC PAGE NUMBER: 11
DATE: 01/11/2017 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: tranSaCt.Ck_date between '20161215 00:00:00.000' and '20170111 00:00:00.000'
ACCOUNTING PERIOD: 7/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
10100
119106
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
10100
1.19108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
10100
119108
1.2/22/16
WILLDANG
WILLDAN GEOTECHNICAL
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
10100
119108
12/22/16
WILLDANG
WILLDAN GEOTECHNICAL
TOTAL
CHECK
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
10100
119109
12/22/16
WRIGHTP
PAUL WRIGHT
10100
119110
12/22/16
YENMENGX
MENG HSUAN YEN
10100
119113
12/29/16
4IMPRINT
4IMPRINT INC
10100
119113
12/29/16
4IMPRINT
4IMPRINT INC
10100
119113
12/29/16
4IMPRINT
4IMPRINT INC
TOTAL
CHECK
EVANS AND ASSOCIAT
001
10100
10100
119114
12/29/16
AIPHUONG
PHUONG KELLY AI
10100
119114
12/29/16
AIPHUONC
PHUONG KELLY AI
TOTAL
CHECK
001
1O1D0
119118
FUND/DIVISION -----DESCRIPTION------ SALES TAX
001
ADMIN
FEES -PR 16-610
001
ADMIN
FEE -EN 10-715
001
ADMIN
FEES -PR 14-5296
001
ADMIN
FEES -PR 16-1210
001
ADMIN
FEE -EN 10-715
001
ADMIN
FEES -PR 16-1210
001
ADMIN
FEES -PR 14-5296
001
ADMIN
FEES -PR 16-610
001
ADMIN
FEES -PR 13-1687
ODI
ADMIN
FEES -PR 16-2138
ODI
ADMIN
FEE -PR 15-2722
001
ADMIN
FEE -PR 16-2092
0014030
A/V SVCS-CNCL MTC
001
RECREATION RFUND
1155515
PROMO
ITEMS -EARTH DAY
115
USE TAX ACCRUAL
1155515
USE TAX ACCRUAL
001
001
10100
119115
12/29/16
CACOMMER CALIFORNIA RETROFIT INC
0015333
10100
119116
.12/29/16
CANTIMBU
MARIO
CANTIM13UHAN
001
10100
119116
12/29/16
CANTIMBU
MARIO
CANTIMBUHAN
001
TOTAL
CHECK
10100
119117
12/29/16
REINBERG
CNC PRINTWERKS
0014030
10100
119117
12/29/16
REINBERG
CNC PRINTWERKS
0014030
TOTAL
CHECK
10100
119118
12/29/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119118
12/29/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119118
12/29/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119118
12/29/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119118
12/29/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119118
12/29/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119118
12/29/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119118
12/29/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119118
12/29/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
1O1D0
119118
12/29/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
10100
119118
12/29/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001.
10100
119118
12/29/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
TOTAL
CHECK
FACILITY REFUND -DBC
FACILITY CHRGS-DBC
SUPPLIES -DBC
FACILITY REFUND -DBC
FACILITY CHRGS-DBC
PRINT SVCS -LETTERHEAD
PRINT SVCS -LETTERHEAD
ADMIN FEES -PR 14-5027.
ADMIN FEES -PR 14-3930
ADMIN FEES -PR 14-5021
PROF.SVCS-PR 14-5021
ADMIN FEES -PR 13-1781
PROF.SVCS-PR 14-3930
PROF.SVCS-PR 14-5021
PROF.SVCS-PR 13-1781
ADMIN FEES -PR 14-3930
ADMIN FEES -PR 13-1781
ADMIN FEES -PR 14-5021
ADMIN FEES -PR 14-5021
D.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
O.OD
O -DD
0.00
0.00
0.00
0.00
0.00
0.00
0. OD
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
AMOUNT
72.00
72.00
72.00
72.00
-72.00
-72.00
-72.00
-72.00
-54.00
-280.80
-144.00
-187.20
5.300.00
400.00
168.00
370.72
-33.36
33.36
370.72
550.00
-34.00
516.00
174.96
500.15
-68.00
432.15
56.68
99.19
155.87
109.35
60.75
85.05
472.50
230.85
337.50
607.50
1,282.50
-60.75
-230.85
-109.35
-85.05
2,700.00
101DO 119119 12/29/16 DMPR4LLC DMPR 4 LLC 0014030 STORAGE RENTAL -JAN 17 0.00 1,522.00
SUNGARD PENTAMATION INC
DATE: 01/11/2017 CITY OF DIAMOND BAR
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161215 00:00:00.000' and '20170111 00:00:00.000'
ACCOUNTING PERIOD: 7/17
PAGE NUMBER: 12
ACCTPA21
FUND - 001 -
GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100
119120
12/29/16
EXCELLAN
EXCEL LANDSCAPE INC
1395539
ADDL MAINT REPAIRS
0.00
56.65
10100
119120
12/29/16
EXCELLAN
EXCEL LANDSCAPE INC
1415541
ADDL MAINT REPAIRS
0.00
206.61
0.00
263.26
TOTAL
CHECK
10100
119121
12/29/16
EXECUTIV
EXECUTIVE PROMOTIONAL PR
0015333
PROMO ITEMS -DSC CEDES
0.00
1,063.50
10100
119122
12/29/16
FAMILYKE
FAMILY KEEPERS
001
FACILITY REFUND -DBC
0.00
400.00
1D100
119123
12/29/16
FRANCHIS
FRANCHISE TAX BOARD
001
MISC PAYABLE -PP 27/16
D.00
83.14
10100
119124
12/29/16
IVAN
HUMANE SOCIETY OF POMONA
0014431
ANIMAL CONTROL -JAN 17
0.00
13,333.33
10100
119125
12/29/16
KENSHARD
KENS HARDWARE
0014093
SUPPLIES -CITY HALL
0.00
-
13.57
1O1D0
119125
12/29/16
KENSHARD
KENS HARDWARE
0015333
SUPPLIES -DBC
0.00
263.75
10100
119125
12/29/16
KENSHARD
KENS HARDWARE
OD15556
SUPPLIES -PARKS
0.00
476.88
10100
119125
12/29/16
KENS14ARD
KENS HARDWARE
0015554
RD MAINT SUPPLIES
0.00
314.32
0.00
1,068.52
TOTAL
CHECK
10100
119126
12/29/16
DBDELI
JENNY Y KIM
0014030
MTG SUPPLIES -COUNCIL
0.00
218.59
10100
119127
12/29/16
KIMLEYHO
KIMLEY HORN AND ASSOCIAT
2505510
TRFFC CONTROL SYSTEM
0.00
17,876.14
10100
119128
12/29/16
LEWISENG
LEWIS ENGRAVING INC.
0014030
NAME BADGES
0.00
48.11
10100
119128
12/29/16
LEWISENG
LEWIS ENGRAVING INC.
0014030
NAME BADGES
0.00
15.41
TOTAL
CHECK
0.00
63.52
10100
119129
12/29/16
LATIMES
LOS ANGELES TIMES
0014030
RENEWAL -SUBSCRIPTION
0.00
727.45
10100
119130
12/29/16
PARANAND
STEVEN PARANANDI
001
FACILITY REFUND -DBC
0.00
1,300.00
10100
119130
12/29/16
PARANAND
STEVEN PARANANDI
001
FACILITY REFUND -DBC
0.00
220.00
TOTAL
CHECK
0.00
1,52D.00
10100
119131
12/29/16
PUBLICST
PUBLIC STORAGE #23051
0014030
STORAGE RENTAL -JAN 17
0.00
350.00
10100
119132
12/29/16
RFDICKSO
R F DICKSON COMPANY INC
0015554
ST SWEEPING SVCS-NOV
0.00
12,534.15
7.0100
119133
12/29/16
RUIZROSE
ROSIE RUIZ
001
FACILITY REFUND-HRTGE
0.00
200.00
10100
119134
12/29/16
RUNYANCH
CHRIS RUNYAN
001
FACILITY REFUND-PTRSN
0.00
100.00
10100
119135
12/29/16
RUUHWADA
RUUHWA DANN AND ASSOCIAT
1155515
CAL MICRO RECYCLING
0.00
742.85
10100
119136
12/29/16
SIEMENS
SIEMENS INDUSTRY INC
0015554
T/C SIGNAL MAINT-NOV
0.00
17,384.71
10100
119136
12/29/16
SIEMENS
SIEMENS INDUSTRY INC
0015554
TRAFFIC SIGNAL MAINT
0.00
17,995.00
TOTAL
CHECK
0.00
35,379.71
10100
119137
12/29/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
352.18
10100
119137
12/29/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
533.73
10100
119137
12/29/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
184.46
10100
119137
12/29/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
ELECT SVCS-T/CONTROL
0.00
24.56
10100
119137
12/29/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
ELECT SVCS-T/CONTROL
0.00
97.52
SUNGARD PENTAMATION INC PAGE NUMBER: 13
DATE: 01/11/2017 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161215 00:OO:OD.000' and '20170111 00:00:00.000'
ACCOUNTING PERIOD: 7/17
FUND - 001 -
GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100
119137
12/29/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
79.33
0.00
1,271.80
TOTAL
CHECK
1D100
119138
12/29/16
VALLARTA
MARIBEL
VALLARTA
001
FACILITY CHRGS-DBC
0.00
-34.00
10100
119138
12/29/16
VALLARTA
MARIBEL VALLARTA
001
FACILITY REFUND -DBC
0.00
500.00
0.00
466.00
TOTAL
CHECK
10100
119139
12/29/16
VANTAGEP
VANTAGEPOINT
TRNSFR AGNT
001
12/30/16 -LOAN DEDUCTI
0.00
2,377.31
10100
119139
12/29/16
VANTAGEP
VANTAGEPOINT
TRNSFR AGNT
OD1
12/30/16-P/R DEDUCTIO
0.00
5,421.95
0.00
7,799.26
TOTAL
CHECK
10100
119140
12/29/16
WESTCOAS
WEST COAST ARBORISTS INC
0015558
ARBORIST SVCS-NOV 16
0.00
664.20
10100
119141
01/05/17
ACCESSCO
ACCESS
CONTROL SECURITY
0015333
SECURITY SVCS -12/9/16
0.00
971.75
10100
119142
01/05/17
AFLAC
AFLAC
001
DEC 16-SUPP INS PREM
0.00
1,766.80
10100
119143
01/05/17
AJILONST
AJILON
STAFFING SERVICES
0015510
TEMP SVCS -WK 12/18
0.00
600.00
10100
119144
01/05/17
AMERICOM
AMERICOMP GROUP
0014070
TONER FOR PRINTERS
0.00
1,845.29
101DO
119145
01/05/17
AMIRAZOD
GHOLAM
R AMIRAZODI
0015551
CONSULTANT SVCS -12/16
D.00
2,457.00
10100
119146
01/05/17
ARROWCON
ARROW
CONCRETE CUTTING C
001
REFUND -RECYCLING DEP
0.00
1,600.00
10100
119147
01/05/17
EVERGREE
ROBYN
A BECKWITH
0014093
PLANT SVCS -CITY HALL
0.00
325.00
10100
119147
01/05/17
EVERGREE
ROBYN
A BECKWITH
0014093
PLANT SVCS -LIBRARY
O.OD
107.00
TOTAL
CHECK
0.00
432.00
10100
119148
01/05/17
CESA
CALIFORNIA EMERGENCY SER
OD14440
MEMBERSHIP DUES-A/S
0.00
75.00
1D100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEES -PR 13-1724
0.00
86.86
1D100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR 14-5296
0.00
91.97
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEES -PR 16-1499
0.00
106.63
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEES -PR 14-2548
0.00
110.16
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR 14-4573
0.00
270.00
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR 15-2255
0.00
337.50
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR 14-3581
0.00
345.00
10100
119150
Ol/D5/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR 15-0966
0.00
287.83
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR 13-1724
0.00
482.57
10100
119150
Ol/D5/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR 16-1499
0.00
592.37
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR 14-2548
0.00
612.00
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
0015551
PROF.SVCS-PLAN CHECK
0.00
100.71
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
0015551
PROF -SVCS -PLAN CHECK
0.00
300.55
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
0015551
PROF.SVCS-INSPECTIONS
0.00
210.00
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
0015551
PROF.SVCS-INSPECTIONS
0.00
485.53
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEES -PR 15-0966
0.00
-51.81
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEES -PR 14-4573
0.00
-48.60
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEES -PR 14-5296
0.00
-16.55
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEES -PR 13-934
0.00
1.79
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEES -PR 13-934
0.00
-1.79
10100
119150
01/05/17
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR 13-934
0.00
9.95
SUNGARD PENTAMATION INC
DATE: 01/11/2017 CITY OF DIAMOND BAR
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161215 00:00:00.000' and '20170111 00:00:00.000'
ACCOUNTING PERIOD: 7/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION
10100
119150
Ol/DS/17
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
119150
Ol/DS/17
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
119150
01/05/17
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
119150
01/05/17
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
119150
01/05/17
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
101.00
119150
01/05/17
DAVIDEVA
DAVID EVANS AND ASSOCIAT
0015551
10100
119150
01/05/17
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
119150
01/05/17
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
11915D
01/05/17
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
119150
01/05/17
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
119150
01/05/17
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
TOTAL
CHECK
CAPITAL CONTRIBUTION
0.00
10100
119151
01/05/17
HALLFORE
DAVID EVANS AND ASSOCIAT
0015551
10100
119152
01/05/17
DAYNITEC
DAY & NITE COPY CENTER
0015310
10100
119153
01/05/17
OCONNOR
DEBORAH O'CONNOR
001
10100
119154
01/05/17
DELTADEN
DELTA DENTAL
001
10100
119155
Ol/D5/17
DELTACAR
DELTA DENTAL INSURANCE C
001
10100
119156
01/05/17
DHAMAKAE
D14AMAKA ENTERTAINMENT
0015333
10100
119157
01/05/17
DBHIGHSC
DIAMOND BAR HIGH SCHOOL
001
10100
119158
01/05/17
FRONTIER
FRONTIER COMMUNICATIONS
0015333
10100
119158
01/05/17
FRONTIER
FRONTIER COMMUNICATIONS
0014090
10100
119158
01/05/17
FRONTIER
FRONTIER COMMUNICATIONS
0014090
TOTAL
CHECK
10100
119159
01/05/17
GATEWAYC
GATEWAY CORPORATE CENTER
0014093
10100
119159
01/05/17
GATEWAYC
GATEWAY CORPORATE CENTER
0014093
TOTAL
CHECK
10100
119160
01/05/17
GLOBALST
GLOBALSTAR USA
0014440
10100
119161
01/05/17
GOTETITR
TRINATH GOTETI
001
10100
119162
01/05/17
HINDERLI
HINDERLITER DE LLAMAS &
0014096
10100
119163
01/05/17
JOHNLHUN
JOHN L HUNTER & ASSOC. I
001
10100
119163
01/05/17
JOHNLHUN
JOHN L HUNTER & ASSOC. I
001
10100
119163
01/05/17
JOHNLHUN
JOHN L HUNTER & ASSOC. I
0015510
10100
119163
01/05/17
JOHNLHUN
JOHN L HUNTER & ASSOC. I
001
10100
119163
01/05/17
JOHNLHUN
JOHN L HUNTER & ASSOC. I
001
10100
119163
01/05/17
JOHNLHUN
JOHN L HUNTER & ASSOC. I
001
10100
119163
Ol/D5/17
JOHNLHUN
JOHN L HUNTER & ASSOC. I
001
TOTAL
CHECK
10100
119164
Ol/D5/17
KASHTOSH
SHAWNA KASHTO
001
DESCRIPTION----- SALES TAX
ADMIN FEES -PR 14-5296
0.00
ADMIN FEES -PR 14-4573
0.00
ADMIN FEES -PR 15-0966
0.00
ADMIN FEES -PR 15-2255
0.00
ADMIN FEES -PR 14-3581
0.00
PROF.SVCS-PLAN CHECK
0.00
ADMIN FEES -PR 16-1499
0.00
ADMIN FEES -PR 13-1724
0.00
ADMIN FEES -PR 14-2548
0.00
ADMIN FEES -PR 14-3581
D.00
ADMIN FEES -PR 15-2255
0.00
0.00
PROF.SVCS-PLAN CHECK
0.00
PRINT SVCS-PLNS/SPECS
0.00
FACILITY REFUND-HRTGE
0.00
JAN 17 -DENTAL PREMIUM
0.00
JAN 17 -HMO DENTAL PER
0.00
BRIDAL SHOW BOOTH
0.00
FACILITY REFUND -DBC
0.00
PH.SVCS-DBC EMER B/UP
D.00
PH.SVCS-HERITAGE PARK
0.00
PH.SVCS-SRST CHI
0.00
0.00
CAPITAL CONTRIBUTION
0.00
ASSOCIATION DUES -JAN
0.00
0.00
SATELLITE PHS-NOV/DF.0
D.00
FACILITY REFUND-PNTRA
0.00
ECONOMIC DEV SVCS
0.00
PROF.SVCS-PR 14-3687
0.00
PROF.SVCS-PR 15-2255
0.00
PROF.SVCS-STORMWATER
0.00
ADMIN FEES -PR I5-2255
0.00
ADMIN FEES -PR 14-3687
0.00
ADMIN FEES -PR 15-2255
0.00
ADMIN FEES -PR 14-3687
0.00
0.00
RECREATION REFUND 0.00
PAGE NUMBER: 14
ACCTPA21
AMOUNT
16.55
48.60
51.81
60.75
62.10
63.98
-106.63
-86.86
-110.16
-62.10
-60.75
4,189.96
172.17
539.55
200.00
4,316.71
279.17
450.D0
'Wis Q4
358.13
180.87
154.16
693.16
184.00
1,601.00
1,785.00
4,420.92
150.00
5,400.00
1 5. 00
83.75
5,227.50
15.08
24.30
-15.08
-24.30
5,446.25
84.00
SUNGARD PENTAMATION INC
DATE: 01/11/2017 CITY OF DIAMOND BAR
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161215 00:00:00.000' and '20170111 00:00:00.000'
ACCOUNTING PERIOD: 7/17
FOND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
FUND/DIVISION -----DESCRIPTION- ---- SALES TAX
PAGE NUMBER: 15
ACCTPA21
AMOUNT
10100
119165
01/05/17
LEIGHTON
LEIGHTON & ASSOCIATES, I
001
ADMIN FEES -PR 12-1298
0.00
83.25
10100
119165
01/05/17
LEIGHTON
LEIGHTON & ASSOCIATES, I
001
PROF.SVCS-PR 12-1298
0.00
462.50
101D0
119165
01/05/17
LEIGHTON
LEIGHTON & ASSOCIATES, I
001
ADMIN FEES -PR 12-1298
0.00
-83.25
TOTAL
CHECK
0.00
462.50
10100
119166
01/05/17
LEONGALA
ALAN LEONG
001
FACILITY REFUND-PNTRA
0.00
100.00
10100
119167
01/05/17
MANAGEDH
MANAGED HEALTH NETWORK
001
JAN 17 -EAP PREMIUMS
0.00
134.40
10100
119168
01/05/17
MERCURYD
MERCURY DISPOSAL SYSTEMS
1155515
RECYCLING-BULBS/BTTRS
0.00
1,210.20
10100
119169
01/05/17
NESTLEPU
NESTLE PURE LIFE DIRECT
0015333
WATER SVCS -RENTAL
0.00
11.98
10100
119169
01/05/17
NESTLEPU
NESTLE PURE LIFE DIRECT
0015333
WATER SVCS -DBC
0.00
57.23
TOTAL
CHECK
0.00
69.21
10100
119170
01/05/17
PTS
PACIFIC TELEMANAGEMENT S
0015556
PARK PAY PHONES -JAN
0.00
390.00
10100
119171
01/05/17
PARKJUNG
JUNG PARK
001
FACILITY REFUND -DBC
0.00
100.00
10100
119172
01/05/17
PENCOENG
PENCO ENGINEERING INC
0015551
PROF.SVCS-PLAN CHECK
0.00
193.34
10100
119172
01/05/17
PENCOENG
PENCO ENGINEERING INC
0015551
PROF -SVCS -PLAN CHECK
0.00
72.31
TOTAL
CHECK
0.00
265.65
10100
119173
01/05/17
PERLAURE
LAUREL PEREZ
001
FACILITY REFUND-REAGA
0.00
50.00
10100
119174
01/05/17
REAREGIN
REGINA REA
001
FACILITY REFUND -DBC
0.00
100.00
10100
119175
0l/D5/17
RIGHTTIM
RIGHTTIME HOME SERVICES
001
REFUND -MECHANICAL PMT
0.00
49.51
10100
119176
O1/DS/17
SCFUELS
SC FUELS
5205230
FUEL -CODE ENFOR
0.00
52.44
10100
119176
01/05/17
SCFUELS
SC FUELS
5204093
FUEL -POOL VEH
0.00
62.29
10100
119176
01/05/17
SCFUELS
SC FUELS
5205554
FUEL -RD MAINT
0.00
79.45
10100
119176
01/05/17
SCFUELS
SC FUELS
5205556
FUEL-PKS & FACILITIES
0.00
371.94
TOTAL
CHECK
0.00
566.12
1D100
119177
01/05/17
SVCSCHAM
SERVICE CHAMPIONS
001
REFUND -MECHANICAL PMT
0.00
67.04
10100
119178
01/05/17
ADELPHIA
SPECTRUM BUSINESS
0014070
PH.SVCS-DBC
0.00
98.43
10100
119178
01/05/17
ADELPHIA
SPECTRUM BUSINESS
0014070
PH.SVCS-COAX SVCS
0.00
328.46
10100
119178
01/05/17
ADELPHIA
SPECTRUM BUSINESS
0014070
INTERNET SVCS-COPLEY
0.00
1,040.00
TOTAL
CHECK
O.OD
1,466.89
10100
1191'79
01/05/17
STANDARD
STANDARD INSURANCE COMPA
001
JAN 17-STD/LTD
0.00
2,115.01
10100
119179
01/05/17
STANDARD
STANDARD INSURANCE COMPA
001
JAN 17-SUPP LIFE PREM
0.00
616.00
10100
119179
Dl/05/17
STANDARD
STANDARD INSURANCE COMPA
001
JAN 17 -LIFE INS PREM
0.00
956.18
TOTAL
CHECK
0.00
3,689.19
10100
119180
01/05/17
TATUNGMI
TUNGMING TA
ODI
RECREATION REFUND
0.00
84.00
10100
119181
Ol/D5/17
THECOMDY
THE COMDYN GROUP INC
0014070
CONSULTANT SVCS -10/15
0.00
1,443.43
10100
119181
01/05/17
THECOMDY
THE COMDYN GROUP INC
0014070
CONSULTANT SVCS -10/2
0.00
3,197.70
SUNGARD PENTAMATION INC PAGE NUMBER: 16
DATE: 01/11/2017 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: tTansact.Ck_date between 120161215 00:00:00.000' and '20170111 00:00:00.000'
ACCOUNTING PERIOD: 7/17
FUND - 001 -
GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION- ----
SALES TAX
AMOUNT
0.00
4,641.13
TOTAL
CHECK
10100
119182
01/05/17
THEHOMED
THE HOME DEPOT -HOME SERV
001
REFUND -BLDG PERMIT
0.00
0.56
10100
119182
01/05/17
TBEHOMED
THE HOME DEPOT -HOME SERV
001
REFUND -BLDG PERMIT
0.00
D.80
10100
119182
01/05/17
THEHOMED
THE HOME DEPOT -HOME SERV
001
REFUND -BLDG PERMIT
0.00
125.48
0.00
126.84.
TOTAL
CHECK
10100
119183
01/05/17
USBANK
US BANK
0014050
CITY CREDIT CARD -DEC
0.00
24,406.67
10100
119184
O1/DS/17
USHEALTH
US 14EALTHWORKS MEDICAL G
0014060
PROF.SVCS-H/R
0.00
221.00
10100
119185
01/05/17
VERENGOS
VERENGO SOLAR
001
REFUND -PERMIT
0.00
76.38
10100
119185
01/05/17
VERENGOS
VERENGO SOLAR
OD1
REFUND -PERMIT
0.00
0.80
10100
119185
01/05/17
VERENGOS
VERENGO SOLAR
001
REFUND -PERMIT
0.00
3.07
10100
119185
01/05/17
VERENGOS
VERENGO SOLAR
001
REFUND -PERMIT
0.00
24.00
10100
119185
01/05/17
VERENGOS
VERENGO SOLAR
001
REFUND -PERMIT
0.00
189.40
TOTAL
CHECK
0.00
293.65
10100
119186
01/05/17
VERIZONW
VERIZON WIRELESS
0014070
CELL CHRGS-P/W,P/S,C/
O.DO
1,179.59
10100
119187
O1/D5/17
VSP
VISION SERVICE PLAN
001
JAN 17 -VISION PREMIUM
0.00
1,670.57
10100
119188
01/05/17
VISIONIN
VISION TECHNOLOGY SOLUTI
0014070
MONTHLY HOSTING-C/WBS
D.00
180.00
10100
119189
01/05/17
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES -PR 16-1210
0.00
230.40
1D100
119189
01/05/17
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES -PR 16-1834
0.00
261.00
10100
119189
01/05/17
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES -PR 16-1499
0.00
144.00
10100
1191.89
01/05/17
WTLLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES -PR 15-2722
0.00
108.00
10100
119189
01/05/17
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF.SVCS-PR 16-1210
0.00
1,280.00
10100
119189
01/05/17
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF.SVCS-PR 16-1834
0.00
1,450.00
10100
119189
01/05/17
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF.SVCS-PR 16-1499
0.00
800.00
10100
119189
01/05/17
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF.SVCS-PR 15-2722
0.00
600.00
10100
119189
01/05/17
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF.SVCS-PR 14-5296
0.00
400.00
10100
119189
0l/D5/17
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF.SVCS-PR 15-2749
0.00
300.00
10100
119189
01/05/17
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES -PR 16-1834
0.00
-261.00
10100
119189
01/05/17
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES -PR 16-1210
0.00
-230.4D
10100
119189
01/05/17
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES -PR 16-1499
O.OD
-144.00
10100
119189
01/05/17
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES -PR 14-5296
0.00
-72.00
10100
119189
01/05/17
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES -PR 15-2749
0.00
-54.00
10100
119189
01/05/17
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES -PR 15-2722
0.00
-108.00
10100
119189
01/05/17
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES -PR 14-5296
0.00
72.00
10100
119189
01/05/17
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES -PR 15-2749
0.00
54.00
TOTAL
CHECK
0.00
4,830.00
10100
PP26/16
12/15/16
PERSRETI
PERS RETIREMENT FUND
001
RETIRE CONTRIB-PEPRA
0.00
559.45
10100
PP26/16
12/15/16
PERSRETI
PERS RETIREMENT FUND
001.
RETIRE CONTRIB-EE
0.00
27,439.11
10100
PP26/16
12/15/16
PERSRETI
PERS RETIREMENT FUND
001
SURVIVOR BENEFIT
0.00
47.43
TOTAL
CHECK
0.00
28,045.99
IDIOD
PP27/16
12/29/16
PERSRETI
PERS RETIREMENT
001
RETIRE CONTRIB-PEPRA
0.00
191.06
1D100
PP27/16
12/29/16
PERSRETI
PERS RETIREMENT
001
RETIRE CONTRIB-EE
0.00
229.42
10100
PP27/16
12/29/16
PERSRETI
PERS RETIREMENT
001
SURVIVOR BENEFIT
0.00
8.00
SUNGARI) PENTAMATION INC
DATE: 01/11/2017 CITY OF DIAMOND BAR
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161215 00:00:00.000' and '20170111 00:00:00.000'
ACCOUNTING PERIOD: 7/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION
TOTAL CHECK
10100
26 -PP
16
12/16/16
PAYROLL
PAYROLL TRANSFER
001
10100
26 -PP
16
12/16/16
PAYROLL
PAYROLL TRANSFER
112
10100
26 -PP
16
12/16/16
PAYROLL
PAYROLL TRANSFER
113
10100
26 -PP
16
12/16/16
PAYROLL
PAYROLL TRANSFER
115
10100
26 -PP
16
12/16/16
PAYROLL
PAYROLL TRANSFER
138
10100
26 -PP
16
12/16/16
PAYROLL
PAYROLL TRANSFER
139
10100
26 -PP
16
12/16/16
PAYROLL
PAYROLL TRANSFER
141
TOTAL
CHECK
0.00
P/R
TRANSFER-27/PP
16
0.00
10100
27 -PP
16
12/29/16
PAYROLL
PAYROLL TRANSFER
001
10100
27 -PP
'16
12/29/16
PAYROLL
PAYROLL TRANSFER
112
10100
27 -PP
16
12/29/16
PAYROLL
PAYROLL TRANSFER
113
10100
27 -PP
16
12/29/16
PAYROLL
PAYROLL TRANSFER
115
10100
27 -PP
16
12/29/16
PAYROLI,
PAYROLL TRANSFER
138
10100
27 -PP
16
12/29/16
PAYROLL
PAYROLL TRANSFER
139
10100
27 -PP
16
12/29/16
PAYROLL
PAYROLL TRANSFER
141
TOTAL
CHECK
10100
PC121516
12/15/16
PETTYCAS
PETTY CASH/DIANNA
HONEYW 0014010
10100
PC121516
12/15/16
PETTYCAS
PETTY CASH/DIANNA
HONEYW 0014030
10100
PC121516
12/15/16
PETTYCAS
PETTY CASH/DIANNA
HONEYW 0014030
10100
PC121516
12/15/16
PETTYCAS
PETTY CASH/DIANNA
HONEYW 0014060
10100
PC121516
12/15/16
PETTYCAS
PETTY CASH/DIANNA
HONEYW 0015230
TOTAL
CHECK
10100
PP 25-26
01/05/17
PERSHEAL
PEAS HEALTH
001
10100
PP 25-26
01/05/17
PERSHEAL
PERS HEALTH
0014060
TOTAL
CHECK
10100
PP 26/16
12/15/16
TASC
TASC
001
10100
PP 27/16
12/29/16
TASC
TASC
001
10100
PP 27-16
1.2/29/16
PERSRETI
PERS RETIREMENT FUND
001
10100
PP 27-16
12/29/16
PERSRETI
FURS RETIREMENT FUND 001
10100
PP 27-16
12/29/16
PERSRETI
PERS RETIREMENT FUND 001
TOTAL
CHECK
-----DESCRIPTION------ SALES TAX
MIC
P/R
TRANSFER-26/PP
16
0.00
P/R
TRANSFER-26/PP
16
0.00
P/R
TRANSFER-26/PP
16
0.00
P/R
TRANSFER-26/PP
16
0.00
P/R
TRANSFER-26/PP
16
0.00
P/R
TRANSFER-26./PP
16
0.00
P/R
TRANSFER-26/PP
16
0.00
0.00
P/R
TRANSFER-27/PP
16
0.00
P/R
TRANSFER-27/PP
16
O.OD
P/R
TRANSFER-27/PP
16
0.00
P/R
TRANSFER-27/PP
16
0.00
P/R
TRANSFER-27/PP
16
0.00
P/R
TRANSFER-27/PP
16
0.00
P/R
TRANSFER-27/PP
16
0.00
000
MEETING
0.00
SUPPLIES
0.00
SUPPLIES
0.00
MILEAGE
0.00
MEETING
0.00
0.00
0.00
JAN 17 -HEALTH INS PREM
0.00
JAN 17 -HEALTH ADMIN FE
0..00
0.00
12/16/16 -FLEX SPENDING
0.00
12/30/16-P/R DEDUCTION
0.00
RETIRE CONTRIB-PEPRA
0.00
RETIRE CONTRIB-EE
0.00
SURVIVOR BENEFIT
0.00
0.00
PAGE NUMBER: 17
ACCTPA21
AMOUNT
428.48
177,645.85
3,260.56
2,850.12
12,063.77
1,799.2.7
899.65
899.65
199,418.87
180,022.50
1,904.73
2,066.68
12,612.37
960.50
480.24
48D. 24
198,527.26
36.56
217.63
40.00
35.10
51.64
380.93
43,546.16
147.33
43,693.49
901.90
900.60
559.45
27,006.43
47.43
27,613.31
TOTAL CASH ACCOUNT O.DO 2,062,341.09
TOTAL FUND 0.00 2,062,341.09
SUNGARD PENTAMATION INC
DATE: 01/11/2017 CITY OF DIAMOND BAR
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161215 00:00:00.000' and '20170111 00:00:00.000'
ACCOUNTING PERIOD: 7/17
FUND
- 015 -
GENERAL PLAN REVISION FD
CASH ACCT
CHECK NO
ISSUE IT VENDOR NAME
FUND/DIVISION
-----DESCRIPTION-----
SALES TAX
10100
119111
12/22/16 DYETTBHA DYETT & BHATIA, URBAN &
0155210
CONSULTANT SVCS-G/PLN
0.00
10100
119112
12/22/16 MAGNUSIN MAGNUS INTERNATIONAL
0155210
MTG-GENERAL PLAN
0.00
TOTAL CASH
ACCOUNT
0.00
TOTAL FUND
0.00
PAGE NUMBER: 18
ACCTPA21
AMOUNT
49,615.69
160.00
49,775.69
49,775.69
SUNGARD PENTAMATION INC
DATE: 01/11/2017 CITY OF DIAMOND BAR
TIME: 15:45:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: tYansaCt.Ck_date between '20161215 00:00:00.000' and '20170111 00:00:00.000'
ACCOUNTING PERIOD: 7/17
FUND - 020 - OPEB RESERVE FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
10100 PP 25-26 01/05/17 PERSHEAL PERS HEALTH
TOTAL CASH ACCOUNT
TOTAL FUND
TOTAL REPORT
PAGE NUMBER: 19
ACCTPA21
FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT
0204060 JAN 17 -RETIREE WINE P 0.00 768.00
0.00 '768.00
0.00 768.00
0.00 2,112,884.78
Agenda # 6.4
Meeting Date: Jan. 17, 2017
CITY COUNCIL,! AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man
TITLE: Treasurer's Statement — November 2016
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the cash balances with a breakdown of various
investment accounts and the yield to maturity from investments. This statement also includes an
investment portfolio management report which details the activities of investments. All investments
have been made in accordance with the City's Investment Policy.
PREPARED BY:
Susan Full, Senior Accountant
REVIEWED BY:
Dianna L. Honeywell, Financ Director
Attachments:
Treasurer's Statement, Investment Portfolio Report
CITY OF DIAMOND BAR - CITY TREASURER'S REPORT
CASH BALANCE AS OF NOVEMBER 30, 2016
BEGINNING CASH BALANCE
$31,273,796.15
CASH RECEIVED
Cash Receipts
$2,612,917.54
Total Cash Received
$2,612,917.54
$33,886,713.69
EXPENDITURES
-
Checks Written
($2,898,673.80)
Payroll & Pers Transfers
(490,017.02)
Wire Transfers
(227,924.36)
Returned Checks
0.00
Charge Card Fees & Other Adjustments
0.00
Total Expenditures
($3,616,615.18)
CASH BALANCE AS OF: NOVEMBER 30, 2016
$30,270,098.51
TOTAL CASH BREAKDOWN
Active Funds
General Account -
($12,268.92)
Payroll Account
$52,315.82
Change Fund
$1,400.00
Petty Cash Account-
$500.00
Parking Account Minimum
$250.00
- Cash With Fiscal Agent
$227,953.13
Cash With OPEB Trust
$76,572.58
Amount Unamortized on Investments
($63,550.47)
Total Active Funds
$283,172.14
Investment Funds:
Federal Credit Union
$248,000.00
Local Agency Investment Fund
$1,795,415.38
Corporate Notes
$1,007,465.13
Federal Agency Callable
$9,495,617.92
Bank Negotiable CDs
$9,276,190.62
Municipal Bonds
$6,590,276.80
Wells Fargo Advantage Money Market Fund
$1,573,960.52
Total Investment Funds
29,986,926.37
CASH BALANCE AS OF: NOVEMBER 30, 2016 $30,270,098.51
FY2016-17 Year -To -Date Effective Rate of Return 1.40%
FY2016-17 Year -To -Date Interest Earnings $187,574.49
FY2016-17 Budgeted Annual Interest Earnings $330,200.00
INVESTMENTS
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO SUMMARY REPORT
for the Month of November 30, 2016
PERCENT OF
BOOKVALUE PORTFOLIO TERM
DAYS TO YIELD TO
MATURITY MATURITY
Federal Credit Union CD
$248,000.00
0.83%
1,827
1,517
2.050
Local Agency Investment Fund
$1,795,415.38
5.99%
1
1
0.634
Corporate Notes
$1,007,465.13
3.36%
1811
1612
1.719
Federal Agency Issues - Callable
$9,495,617.92
31.67%
1,628
380
1.285
Negotiable CD's - Banks
$9,276,190.62
30.93%
1,692
1,102
1.656
Municipal Bonds
$6,590,276.80
21.98%
1,569
1,379
1.905
Wells Fargo Sweep Account
$1,573,960.52
5.25%
1
1
0.010
Total Investments and Averages
29,986,926.37
100.00%
1,460
831
1.451
TOTAL INTEREST EARNED
James D Stefano ,
City Treasurer '
12/15/2016
Date
MONTH ENDING
November 30, 2016
$36,167.05
FISCAL YEAR -Ti
2016-17
$187,574.49
I certify that this report accurately reflects all City pooled investments
and is in conformity with the investment policy of the City of Diamond Bar
approved by City Council and on file in the City Clerk's office. The investment program
herein provides sufficient cash flow liquidity to meet the next six months estimated
expenditures.
Page 1
City of Diamond Bar
Portfolio Management
Portfolio Summary
November 30, 2016
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA
(909)839-7053
Par
Market
Book
% of
Days to
YTM/C
Investments
Value
Value
Value
Portfolio
Term
Maturity
Federal Credit Union CD
248,000.00
248,000.00
248,000.00
0.83
1,827
1,517
2.050
Local Agency Investment Funds
1,795,415.38
1,795,964.83
1,795,415.38
5.99
1
1
0.634
Corporate Notes
'T0001000 00
984,849.50
1,007,465.13
3.36
1,811
1,612
1.719
Federal Agency Callable
9,500,000.00
9,393,505.25
9,495,617.92
31.67
1,628
380
1.285.
Negotiable CD
9,275,000.00
9,418 990.07
9,276,190.62
30.93
1,692
1,102
1.656
Municipal Bonds
6,530,000.00
6,499,804.05
6,590,276.80
21.98
1,569
1,379
1.905
Wells Fargo Sweep Account
1,573,900.52
1,573,960.52
1,573,960.52
5.25
1
1
0.010
29,923,375.90
29,915,074.22
29,986,926.37
100.00%
1,460
831
1.451
Investments
Total Earnings November
30 Month Ending
Fiscal Year To Date
Current Year
36,167.05
187,574.49
Average Daily Balance
30,194,040.75
31,894,246.74
Effective Rate of Return
1.46%
1.40
DDi nna Honeywell, Finance Director
Reporting period 11/01/2016-11/30/2016
Portfolio POOL
AP
Run Date: 12114=16-1121
PM (PRF_PMi) TAR
Report Ver. 7.3.3b
City of Diamond Bar
Portfolio Management
Portfolio Details - Investments
November 30, 2016
Pagel
Average Purchase Stated Daysto YTMIC Maturity
CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Term Maturity Date
Federal Credit Union CD -
CFCU2099 10144 Citadel Federal Credit Union
Subtotal and Average 248,000.00
Local Agency Investment Funds
01/26/2016 248,000.00 248,000.00 248,000.00 2.050 1,827 1,517 2.050 01/26/2021
248,000.00 248,000.00 248,000.00 1,827 1,517 2.050
LAIF 10028 Local Agency Investment Fund 1,795,415.38 1,795,964.83 1,795,415.38 0.634 1 1 0.634
Subtotal and Average 2,582,082.05 1,795,415.38 1,795,964.83 1,795,415.38 1 1 0.634
Corporate Notes
Callable
3133EC7A6
10043
3133EC7B4
10044
3133ECNY6
037833BSB 10148
Apple Inc
03/01/2016 500,000.00
500,262.50
505,945.31
2.250 1,820
1,545 1.953 02/23/2021
594918BP8 10172
Microsoft Corp
09/02/2016 500,000.00
484,587.00
501,519.82
1.550 11801
1,680 1.482 08/08/2021
10155
Subtotal and Average
1,007,534.84 1,000,000.00
984,849.50
1,007,465.13
1,811
1,612 1.719
Federal Agency
Callable
3133EC7A6
10043
3133EC7B4
10044
3133ECNY6
10056
3133EGAZ8
10156
3133EGLU7
10166
313382Y98
10057
3133834Y4
10059
3133SIG82
10118
3130A2MW3
10132
3130A7W W 1
10155
3130A8PZ0
10165
3130ABV75
10169
3134G7S77
10133
3134G9QH3
10157
3134G9XD4
10163
3135GOSYO
10141
3136G3JY2
10152
3136G3ZY4
10167
3136G3XF7
10168
Run Date: 12/14/2016 -11:21
Federal Farm Credit Bank
12/12/2012
1,000,000.00
906,658.00
999,793.69
0.820
1,626
376
0.840
12/12/2017
Federal Farm Credit Bank
12/13/2012
500,000.00
498,710.00
499,948.33
0.640
1,826
377
0.850
12/13/2017
Federal Farm Credit Bank
05/08/2013
500,000.00
497,630.00
499,928.19
0.950
1,826
523
0.960
05/08/2018
Federal Farm Credit Bank -
05/17/2016
500,000.00
494,084.00
500,000.00
1.580
1,737
1,539
1.580
02/17/2021
Federal Farm Credit Bank
07/14/2016
500,000.00
484,015.00
499,769.03
1.480
1,826
1,886
1.490
07/14/2021
Federal Home Loan Bank
05/16/2013
500,000.00
497,847.00
500,000.00
1.000
1,826
531
1.000
05/16/2018
Federal Home Loan Bank
05/29/2013
500,000.00
497,549.50
500,000.00
1.040
1,826
544
1.040
05/29/2018
Federal Home Loan Bank
07/13/2015
250,000.00
247,390.75
248,108.08
1.385
1,620
1,113
1.643
12/19/2019
Federal Home Loan Bank
10/09/2015
500,000.00
499,987.00
502,068.64
1.250
1,399
69
1.895
08/08/2019
Federal Home Loan Bank
05/25/2016
500,000.00
493,053.50
500,000.00
1.250
1,826
86
1.250
05/25/2021
Federal Home Loan Bank
07/12/2016
500,000.00
498,093.00
500,000.00
0.840
730
42
0.840
07/12/2018
Federal Home Loan Bank
08/22/2016
500,000.00
497,073.00
500,000.00
1.050
730
83
1.050
08/22/2018
Federal Home Loan Mtg Corp
10/29/2015
500,000.00
494,561.50
500,000.00
1.125
1,827
59
1.125
10/29/2020
Federal Home Loan Mtg Corp
05/26/2016
500,000.00
497,312.00
500,000.00
1.125
914
176
1.125
11/26/2018
Federal Home Loan Mtg Corp
06/30/2016
500,000.00
492,044.00
500,000.00
1.250
1,826
29
2.091
06/30/2021
Federal National Mtg Assn
01/20/2016
500,000.00
497,588.50
498,969.14
1.600
1,800
23
1.873
12/24/2020
Federal National Mtg Assn
05/03/2016
500,000.00
486,160.00
498,894.85
1.500
1,821
58
1.757
04/28/2021
Federal National Mtg Assn
07/27/2016
250,000.00
241,075.00
249,534.44
1.300
1,826
57
1.341
07/27/2021
Federal National Mtg Assn
07/27/2016
500,000.00
482,673.50
498,603.33
1.250
1,626
57
1.312
07/27/2021
Subtotal and Average 9,688,756.61
9,500,000.00
9,393,505.25
9,495,617.92
1,628
380
1.285
Portfolio POOL
AP
PM (PRFPM2) 7.3.0
Report Ver. 7 3.3b
City of Diamond Bar
Portfolio Management
Portfolio Details - Investments
November 30, 2016
Page 2
Run Date: 12114/2016 -11:21
Portfolio POOL
AP
PM (PRF_PM2) 7.3,0
Average
Purchase
Stated
Daysto
YTMIC
Maturity
CUSIP
Investment#
Issuer Balance
Date
Par Value
Market Value
Book Value
Rate
Term Maturity
Date
Negotiable CD
02006LL84
10174
Ally Bank UT
09/08/2016
248,000.00
247,538.47
248,000.00
1.350
1,096
1,012
1.161
09/09/2019
02005OAV9
10130
ALMA Bank Astoria NY
10/01/2015
249,000.00
252,775.34
249,000.00
1.700
1,460
1,033
1.701
09/30/2019
02587DMV7
10052
American Express Centurion Bk
05/02/2013
248,000.00
249,725.83
248,000.00
1.100
1,826
517
1.101
05/02/2018
02587CAWD
.10098
American Express Centurion Bk
08/21/2014
248,000.00
254,561.09
248,000.00
2.100
1,826
993
2-101
08/21/2019
06740KHB6
10091
Barclays Bank
07/02/2014
248,000.00
253,508.58
248,000.00
2.050
1,826
943
2.051
07/02/2019
06062QWG5
10179
Bank of Baratta
10/31/2016
248,000.00
247,078.18
248,000.00
1.450
1,460
1,429
1.450
10/30/2020
05568P7A9
10081
BMW Bank
04/25/2014
248,000.00
253,200.56
248,000.00
1.900
1,826
875
1.901
04/25/2019
14042E4P2
10120
Capital One Bank
07/15/2015
248,000.00
255,864.08
248,000.00
2.300
1,827
1,322
2.303
07/15/2020
140420XR6
10151
Capital One Bank
04/06/2016
248,000.00
252,856.57
248,000.00
1.700
1,826
1,587
1.701
04106/2021
20033ALQ7
10117
Comenily, Capital Bank
07/14/2015
248,000.00
255,873.01
248,000.00
2.350
1,826
1,320
2.355
07/13/2020
20451 PBV7
10066
Compass Bank
08/07/2013
248,000.00
251,206.14
248,000.00
1.750
1,826
614
1.751
08107/2018
25467IG53
10075
Discover Bank
02/20/2014
248,000.00
252,166.15
248,000.00
1.850
1,826
811
1.851
02/20/2019
29266NG84
10107
EnerBank USA
01/29/2015
248,000.00
249,715.66
248,000.00
1.400
1,461
789
1.400
01/29/2019
29976DZD5
10119
Everbank/Jacksonville FL
07/14/2015
248,000.00
254,129.82
248,000.00
2.000
1,827
1,321
2.002
07/14/2020
33767AVK4
10146
First Bank Puerto Rico -
02/12/2016
248,000.00
252,440.69
248,000 00
1.850
1,827
1,534
1.850
02/12/2021
34387ABAS
10102
Flushing Savings Bank
12/10/2014
248,000.00
251,024.11
248,000.00
1.800
1,461
739
1.800
12/10/2018
308863AH2
10147
FARMERS&MERCH SAVINGS BK
02/29/2016
248,000.00
253,374.90
248,000.00
1.550
1,824
1,548
1.552
02/26/2021
36160KZK4
10073
GE Capital Retail Bank
01/31/2014
248,000.00
252,792.85
248,000.00
1.900
1,826
791
1.901
01/31/2019
38148J6M8
10142
Goldman Sachs Bank
01/27/2016
248,000.00
256,997.44
248,000.00
2.100
1,827
1,518
2.102
01/27/2021
06251AK25
10131
Bank of Hapoalim NY
10/09/2015
245,000.00
250,997.60
245,000.00
2.000
1,827
1,408
2.002
10/09/2020
40434YBK2
10171
HSBC Bank USA
06/31/2016
248,000.00
248,000.00
248,000.00
1.250
1,826
1,734
0.961
08/31/2021
45383UPJB
10077
independent Bank CD
03/14/2014
248,000.00
249,255.62
248,000.00
0.900
1,280
287
0.902
09/14/2017
856284X58-
10094
State Bank of India
07/22/2014
248,000.00
253,586.94
248,000.00
2.000
1,826
963
2.001
07/22/2019
464209BR5
10054
Isabella Bank & Trust Company
05/30/2013
248,000.00
248,113,83
248,000.00
1.000
1,826
545
0.850
05/30/2018
48126XLB9
10151
JP Morgan Chase
11/18/2016
248,000.00
247,260.46
248,000.00
1.800
1,826
1,813
1.601
11/18/2021
51210SITY6
10061
Lakeside Bank
05/17/2013
248,000.00
248,029.02
248,000.00
0.750
1,461
167
0.750
05/17/2017
538036CF9
10145
LIVE OAK BANKING COMPANY
02/11/2016
248,000.00
253,913.31
248,000.00
1.500
1,460
1,166
1.468
02/10/2020
58733ACY3.
10160
Mercantil Commerce Bank
06/24/2016
248,000.00
249,374.17
248,000.00
1.650
1,826
1,666
1.651
06/24/2021
59013JJB6
10126
Merrick Bank
09/21/2015
248,000.00
256.463.99
248,000.00
1.850
1,827
1,390
1.850
09/21/2020
57116AMX3
10178
Marlin Business Bank
10/28/2018
248,000.00
247,404.06
248,000.00
1.250
1,095
1,061
1.250
10/26/2019
70153RHEl
10076
Parkway Bank &Trust
03/19/2014
248,000.00
251,131.99
248,000.00
1.650
1,826
838
1.651
03/19/2019
71270QLS3
10105
People's United Bank
01/28/2015
248,000.00
255,595.74
248,000.00
1.750
1,826
1,153
1.751
01/28/2020
74267GVBO
10153
Pdvatebank&Trust Cc - CD
05/06/2016
246,000.00
251,199.20
248,000.00
1.500
1,826
1,617
1.501
05/06/2021
795450SF3
10097
Sallie Mae Bank
08/06/2014
248,000.00
253,968.37
248,000.00
2.050
1,826
978
2.051
08/06/2019
89233P650
10159
Toyota MTR Credit Carp
05/27/2016
150,000.00
150,073.95
150,190.62
1.250
496
308
1.098
10/05/2017
94985TYT&
10154
Wells Fargo
05/10/2016
248,000.00
249,715.66
248,000.00
1.300
1,826
1,621
1.301
05/10/2021
Run Date: 12114/2016 -11:21
Portfolio POOL
AP
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City of Diamond Bar
Portfolio Management
Portfolio Details - Investments
November 30, 2016
Page 3
Average
Purchase
Stated
Days to
YTMIC
Maturity
CUSIP
Investment#
Issuer Balance
Date
Par Value
Market Value
Book Value
Rate
Term Maturity
Date
Negotiable CD
981571BD3
10113
World's Foremost Bank
05/13/2015
200,000.00
204,617.20
200,000.00
2.000
1,827
1,259
2.002
05/13/2020
94768NJU9
10088
Webster Bank
07/02/2014
246,000.00
253,457.49
248,000.00
1.900
1,826
943
1.901
07/02/2019
Subtotal and Average 9,193,999.72
9,276,000.00
9,418,990.07
9,276,190.62
1,692
1,102
4.656
Municipal Bonds
032556CBS
10180
Anaheim Calif HSG & Pub Auth
10/31/2016
500,000.00
483,095.00
499,385.59
1.765
1,796
1,765
1.792
10/01/2021
13066YTY5
10175
Calif St Dept Wir Res Power
09/28/2016
750,000.00
736,935.00
750,000.00
1.713
1,676
1,612
1.713
05/01/2021
189849KY7
10125
Coachella Valley School Dist
09/15/2015
880,000.00
897,626.40
886,615.03
2.885
1,782
1,339
2.665
08/01/2020
13034PYH4
10164
California State HSG Fin AGY
07/01/2016
500,000.00
492,870.00
503,820.82
2.189
1,492
1,339
1.980
08/01/2020
283309KNI
10134
EI Monte School District
11/06/2015
750,000.00
758,010.00
755,199.20
2.148
1,272
881
1.850
05/01/2019
455749803
10150
INDIO CA WATER AUTHORITY
04/01/2016
980,000.00
993,053.60
1,005,618.83
2.820
1,461
1,217
2.000
04/01/2020
533018CZ6
10177
Lincoln Calif Pub Fing Auth
11/08/2016
525,000.00
517,251.00
530,523.49
2.230
1,788
1,765
2.001
10/01/2021
672211BF5
10161
Oakland Coliseum
06/17/2016
500,000.00
504,095.00
508,056.14
2.321
959
792
1.559
02/01/2019
752111 JW5
10176
Rancho Calif Wtr Dist Fin Auth
10/18/2015
500,000.00
484,710.00
503,919.67
1.675
11748
1,704
1.500
08/01/2021
913366HV5
10170
UC RGTS MED CTR REV BONDS
08/17/2016
145,000.00
142,113.05
145,000.00
1.620
1,732
1,626
1.614
05/15/2021
913366HV5
10173
UC RGTS MED CTR REV BONDS
09/07/2018
500,000.00
490,045.00
502,138.03
1.620
1,711
1,626
1.515
05/15/2021
Subtotal and Average 6,467,223.43
6,530,000.00
6,499,804.05
6,590,276.80
1,569
1,379
1.905
Wells Fargo Sweep Account
SWEEP
10036
Wells Fargo
07/01/2012
1,573,960.52
1,573,960.52
1,573,960.52
0.010
1
1
0.010
Subtotal and Average 1,006,444.11
1,573,960.52
1,573,960.52
1,573,960.52
1
1
0.010
Total and Average 30,194,040.75
29,923,375.90
29,915,074.22
29,986,926.37
1,460
831
1.451
Portfolio
POOL
AP
Run Data 12/14/2016 -11:21
PM (PRF_PM2)
7.3.0
CITY COUNCIL
Agenda # 6.5
Meeting Date: January 17 2017
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manar
Eguell I mn N guggi
RECOMMENDATION:
Approve and file.
FINANCIAL IMPACT:
There is no financial impact.
BACKGROUND/DISCUSSION:
The City Council awarded a construction contract to Beador Construction Company, Inc.
on June 21, 2016 in an amount not to exceed $436,700 with a contingency amount of
$43,670 for a total authorization amount of $480,370. The City authorized the Notice to
Proceed for the construction project on August 9, 2016.
Beador Construction Company, Inc. has completed all work required of this project
including all punch list items on December 13, 2016. The construction cost of the project
is $435,185.85 plus $28,802.32 in change orders for the completion of additional traffic
signal pole foundation potholing operations for alternate foundation locations due to
underground utility line conflicts and the installation of a structurally designed spread
foundation at the northeast corner of Diamond Bar Boulevard and Brea Canyon Road
intersection. The project was completed $16,381.83 under the overall authorized project
budget.
PREPARED BY: DATE PREPARED:
John Beshay, Associate Engineer January 10, 2017
David'G. Liu, P.E"
Director of Public Works, City Engineer
Attachments: Notice of Completion
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21810 COPLEY DRIVE
DIAMOND BAR, CALIFORNIA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21810 Copley Drive
4. The nature of the interest or estate of the owner is;
(If other than fee, strike "In fee' and insert, for example, "purchaser under contract of purchase," or "lessee")
5. The full names and fall addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NUUTIM
ADDRESSES
6. A work of improvement on the property hereinafter described was completed on December 13, 2016. The work done was:
Diamond Bar Boulevard and Brea Canyon Road intersection Enhancement Project, Project#26315
7. The name of the contractor, if any, for such work of improvement was Beador Construction Company, Inc.
(If no contractor for work of improvement as a whole, insert"none") (Date of Contract)
8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of
California, and is described as follows. Diamond Bar Boulevard and Brea Canyon Road intersection Enhancement
Project, Project426315
9. The street address of said property is
Dated:
Verification for Individual Owner
(If no street address has been officially assigned, insert "none")
CITY OF DIAMOND BAR
Signature of owner or corporate officer of owner named in paragraph 2 or his agent
DO NOT RECORD
REQUIREMENTS AS TO NOTICE OF COMPLETION
A notice of completion must be filed for record WITHIN 10 DAYS after completion of the work of improvement
(to be computed exclusive of the day of completion), as provided in Civil Code Section 3093.
The "owner" who must file for record a notice of completion of a building or other work of improvement means the owner (or his
successor in -interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title. For
example, if A is the owner in fee, and B, lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded to his
interest at the date the notice is filed, must file the notice.
If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed by any one of the co-
owners (in fact, the foregoing form is designed for giving of the notice by only one covenant), but the names and addresses of the other co-
owners must be stated in paragraph 5 of the form.
Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or
transferors.
In paragraphs 3 and 5, the full address called for should include street number, city, county and state.
As to paragraphs 6 and 7, this form should be used only where the notice of completion covers the work of improvement as a
whole. If the notice is to be given only of completion of a particular contract, where the work of improvement is made pursuant to two or
more original contracts, then this form must be modified as follows:
(1) Strike the works "A work of improvement" from paragraph 6 and insert a general statement of the kind of work done or
materials furnished pursuant to such contract (e.g., "The foundations for the improvement"),
(2) Insert the name of the contractor under the particular contract in paragraph 7.
In paragraph 7 of the notice, insert the name of the contractor for the work of improvement as a whole. No contractor's name need
be given if there is no general contractor, e.g., on so-called "owner -builder jobs"
In paragraph 8, insert the full legal description, not merely a street address or tax description. Refer to deed or policy of title
insurance. If the space provided for description is not sufficient, a rider may be attached.
In paragraph 9, show the street address, if any, assigned to the property by any competent public or governmental authority.
CITY COUNCIL
Agenda #: 6.6
Meeting Date: January 17, 2017
AGENDA REPORT
TO: Honorable Mayor and Members o the City Council
FROM: James DeStefano, City Man `'r'I
ETI
TITLE: APPROVAL OF NOTICE OF COM LETION FOR THE CONSTRUCTION OF
AREA 4 RESIDENTIAL & COLLIE TOR ROAD MAINTENANCE PROJECT,
PROJECT #01416
. - .1 01-1
FINANCIAL IMPACT:
There is no financial impact.
BACKGROUND/DISCUSSION:
The City Council awarded a construction contract to All American Asphalt Company on
July 19, 2016 in an amount not to exceed $1,606,000 with a contingency amount of
$92,247 for a total authorization amount of $1,698,247. The City authorized the Notice
to Proceed for the construction project on August 16, 2016.
All American Asphalt Company has completed all work required of this project including
all punch list items on December 20, 2016. The final construction cost of the project is
$1,541,498.80 which includes $14,400 in change orders for the completion of additional
grinding and paving at newly constructed ADA ramps due to elevation differences
between the ADA ramp edge of gutter and existing asphalt pavement. The project was
completed $156,748.20 under the overall authorized project budget.
PREPARED BY: DATE PREPARED:
Kimberly M. Young January 5, 2016
Senior Civil Engineer
REVIEWED BY:
Da G. Eiu, P.E.
Director of Public Works/City Engineer
Attachments: Notice of Completion -Area 4
RECORDING REQUESTED BY
AND WREN RECORDED MAD, TO
CITY OF DIAMOND BAR
21810 COPLEY DRIVE
DIAMOND BAR, CALIFORNIA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. Theundersigned is the owner or corporate officer ofthe owner of the interest or estate statedbelow in the property hereinafter described:
2. The full name of the owner is City of Diamond But
3. The full address of the owner is 21810 Copley Drive
4. The nature of the interest or estate ofthe owner
(hother than fee, strike "In fee' and i tert,for example,"purchasermder wasbactofpurefiasq"or"lessee")
5. The fullnames and full addresses of all persons, if any, who holdtitle with the undersigned as jointtenams or as tenants in common are:
NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on December 20. 2016. The work done was:
Residential & Collector Area 4 Road Maintenance Project, Proiect # 01416
7. The name of the contractor, if any, for such work of improvement was All American ABphalt CommurY.
July 20, 2016
(Ifno contactor for work of impmvementas a whole, insert"none") (Date of Contract)
8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of
California, and is described as follows. Residential & Collector Area 4 Road Maintenance Proiect, Project # 01416
9. The street address of said property is "none"
Dated:
VeriBcadon for Individual Ovmer
(If. sheet address bas been offipially assigned, insert "none")
CITY OF DIAMOND BAR.
Signorine ofowner or corporate officer of owner named in paragaph2 or his agent
VERIFICATION
I, the undersigned, say: I am the Director of Public Works the declarant ofthe foregoing
(Resident of','%fanager of," "A partner ot" "Owner of," del
notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on 20 — at Diamond Bar , California.
(Date ofaq naahe) (City whe,e signed)
(Personal signature ofthe individual who is swearing that the
the notice ofcompletion are hue)
DO NOT RECORD
REQUIREMENTS AS TO NOTICE OF COMPLETION
A notice of completion must be filed for record WITHIN 10 DAYS after completion of the work of improvement
(to be computed exclusive of the day of completion), as provided in Civil Code Section 3093.
The "owner" who most file for record anotice of completion of a building or other work of improvement means the owner (or his
successor in -interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title. For
example, if A is the owner in fee, and B; lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded to his
interest at the date the notice is filed, must file the notice.
If the ownership is in two or more persons as joint tenants or tenants in common, thenoticemay be signed by any one of the co-
owners (in fact, the foregoing form is designed for giving of the notice by only one covenant), but the names and addresses ofthe other co-
owners must be stated in paragraph 5 of the form.
Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or
transferors.
In paragraphs 3 and 5, the full address called for should include street number, city, county and state.
As to paragraphs 6 and 7, this form should be used only where the notice of completion covers the work of improvement as a
whole. If the notice is to be given only of completion of a particular contract, where the work of improvement is made pursuant to two or
more original contracts, then this form must be modified as follows:
(1) Strike the works "A work of improvement" from paragraph 6 and insert a general statement of the kind of work done or
materials furnished pursuant to such contract (e.g., "The formdations fox the improvemenf');
(2) Insert the name of the contractor under the particular contract in paragraph 7.
In paragraph 7 of the notice, insert the name of the contractor for the work of improvement as awhole. No contractor's name need
be given if there is no general contractor, e.g., on so-called °owner-builderjobs."
In paragraph 8, insert the full legal description, not merely a sheet address or tax description. Refer to deed or policy of title
insurance. If the space provided for description is not sufficient, a rider may be attached.
In paragraph 9, show the street address, if any, assigned to the property by any competent public or governmental authority.
CITY COUNCIL
Agenda #: 6 .7
Meeting Date: January 17, 2017
AGENDA REPORT
TO: Honorable Mayor and Members vfAbe City Council
/ 1
FROM: James DeStefano, City Mang
TITLE: ADOPT RESOLUTION NO. 2017- TO ESTABLISH PAYMENT FUND AND
APPROVE PLANS AND SPECIFICATIONS; AND AWARD CONSTRUCTION
CONTRACT FOR THE TRAFFIC SIGNAL BATTERY BACK-UP SYSTEM
PROJECT AT TWENTY (20) LOCATIONS IN THE AMOUNT OF $193,560 TO
ELECNOR BELCO ELECTRIC, INC. AND AUTHORIZE A CONTINGENCY
AMOUNT OF $20,000 FOR CONTRACT CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION
AMOUNT OF $213,560.
RECOMMENDATION:
Adopt, approve, and award.
FINANCIAL IMPACT:
The Fiscal Year 2016-2017 Capital Improvement Program (CIP) Budget has $130,000
of Proposition C funds and $100,000 of Prop A funds for a total of $230,000 for the
construction of twenty (20) traffic signal battery backup systems (BBS) units.
BACKGROUND/ DISCUSSION:
The City retained ADVANTEC Consulting Engineers, Inc. ("Consultant') In May 6, 2014
as the engineer to design and prepare the plans for the Traffic Signal Battery Back -Up
System (BBS) at thirty four (34) Signalized Intersections.
The BBS project was divided into two phases, Phase I included the first set of fourteen
(14) units which were approved for construction at the June 17, 2014 City Council
meeting with completion in February 2015. Following are the locations equipped with
BBS:
1. Diamond Bar Boulevard and Cold Spring Lane
2. Diamond Bar Boulevard and Fountain Springs Road
3. Diamond Bar Boulevard and Montefino Avenue
4. Diamond Bar Boulevard and Maple Hill Road
5. Diamond Bar Boulevard and Kiowa Crest Drive
6. Diamond Bar Boulevard and Silver Hawk Drive
7. Golden Springs Drive and Adel Avenue
8. Golden Springs Drive and Copley Drive
9. Golden Springs Drive and Gateway Center Drive
10. Grand Avenue and Longview Drive
11. Grand Avenue and Montefino Avenue
12. Grand Avenue and Rolling Knoll Road
13. Grand Avenue and Summitridge Drive
14. Lemon Avenue and Lycoming Street.
Phase II will include the remainder twenty (20) BBS units which will be installed in this
Fiscal Year 2016-2017 at the following locations:
1. Brea Canyon Road and SR -60 WB Ramps
2. Diamond Bar Boulevard and Clear Creek Canyon Drive
3. Diamond Bar Boulevard & Crestview/Tin Drive
4. Diamond Bar Boulevard & Gold Rush Drive
5. Diamond Bar Boulevard & Highland Valley Road
6. Diamond Bar Boulevard & K -Mart Drive
7. Diamond Bar Boulevard & Palomino Drive
8. Diamond Bar Boulevard & Shadow Canyon Drive
9. Diamond Bar Boulevard & SR -57 NB On -Ramp
10. Diamond Bar Boulevard & Sugar Pine Place
11. Golden Springs Drive & Calbourne Drive
12. Golden Springs Drive & Carpio Drive
13. Golden Springs Drive & Golden Prados Drive
14. Golden Springs Drive & High Knob Road
15. Golden Springs Drive & Prospectors Drive
16. Golden Springs Drive & Racquet Club Drive
17. Golden Springs Drive & Rapidview Drive
18. Golden Springs Drive & SR -60 EB Ramps
19. Pathfinder Road & Brahma Boulevard
20. Pathfinder Road & Evergreen Springs Drive
Previously BBS installed in FY 2011-2012:
1. Brea Canyon Road and Diamond Crest
2. Diamond Bar Boulevard and Brea Canyon Road
3. Diamond Bar Boulevard and Grand Avenue
4. Diamond Bar Boulevard and Mountain Laurel
5. Diamond Bar Boulevard and Pathfinder Road
6. Diamond Bar Boulevard and Quail Summit
7. Diamond Bar Boulevard and Sunset Crossing
8. Diamond Bar Boulevard and Temple/Mission
9. Golden Springs and Ballena Drive
10. Golden Springs Drive and Brea Canyon Road
11. Golden Springs Drive and Diamond Bar Boulevard
12. Golden Springs Drive and Lavender
13. Golden Springs Drive and Grand Avenue
14. Golden Springs Drive and Lemon Avenue
15. Golden Springs Drive and Sunset Crossing
16. Grand Avenue and Lavender Drive
17. Grand Avenue and Shotgun Lane
18. Pathfinder Road and Brea Canyon Road
19. Pathfinder Road and Brea Canyon - Fern Hollow
All the above locations were selected because they are heavily traveled arterial
intersections or locations that receive significant school area traffic (See Map). The
installation of BBS will allow for emergency power during a power outage up to 5 hours
in normal operation (green, yellow and red lighting) and an additional 4 hours on red
flash.
Phase II project was advertised for bids on November 21, 2016. On December 8, 2016,
the City received and publicly opened the following six (6) bid proposals:
Company Base Bid Amount
1. Elecnor Belco Electric, Inc. $193,560.00
2. St. Francis Electric, LLC. $193,650.00
3. Aegis ITS, Inc. $195,967.15
4. California Professional Engineering Inc. $198,888.00
5. DBX, Inc. $234,400.00
6. L.A. Traffic Signal Transportation, Inc. $243,556.00
The lowest responsible bid was submitted by Elecnor Belco Electric, Inc. in the amount
of $193,560. Staff reviewed their bid and verified their State Contractor's License. Staff
received favorable reviews for Elecnor Belco Electric, Inc from City of Victorville, City of
Perris, and City of Glendale. Additionally, they have completed the construction for the
City's Traffic Signal Infrastructure Upgrades Phase I Project. The project is expected to
be complete within thirty (30) working days.
The project schedule is tentatively set as follows:
Award of Contract
Start of Construction
Completion of Construction
PREPARED BY:
Christian Malpica, Associate Engineer
REVIEWED BY:
Da . Liu, P.E.
Director of Public Works
Attachment: Contract Agreement
Resolution 2017 -XX
Map — Battery Back -Up Locations
January 17, 2017
February 2017
March 2017
Date Prepared: January 3, 2017
4v
Dianna Honeywell
Finance Director
RESOLUTION NO. 2017 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE DESIGN AND PLANS FOR THE TRAFFIC
SIGNAL BATTERY BACK-UP SYSTEM AT TWENTY (20) SIGNALIZED
INTERSECTIONS PROJECT PURSUANT TO GOVERNMENT CODE
SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT
ACCOUNT.
The City Council of the City of Diamond Bar does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City retained ADVANTEC Consulting Engineers, Inc. ("Consultant")
as the engineer to design and prepare the plans for the Traffic Signal
Battery Back -Up System at Twenty (20) Signalized Intersections Project;
B. The Consultant informed the City Engineer that these plans are complete
and that construction of the Project may begin;
C. The City Engineer reviewed the completed design and plans for the
Project and agrees with the Consultant that the plans are complete and
the Project may be constructed;
D. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or
designee, to establish a fund containing sufficient monies from the current
fiscal year budget to pay for the Project ("Project Payment Account').
The Project Payment Account is the sole source of funds available for the
Contract Sum, as defined in the Contract Document administering the
Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
PASSED, APPROVED, AND ADOPTED this 17th day of January, 2017.
Jimmy Lin, Mayor
I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby
certify that the foregoing Resolution No. 2017 -XX was duly and regularly passed and
adopted by the City Council of the City of Diamond Bar, California, at its regular meeting
held on the 17th day of January, 2017, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Tommye A. Cribbins, City Clerk
AGREEMENT
The following agreement ("Agreement") is made and entered into, in duplicate, as
of the date executed by the Mayor and attested to by the City Clerk, by and between
Elecnor Belco Electric Incorporated hereinafter referred to as the "Contractor" and the
City of Diamond Bar, California, hereinafter referred to as "City."
WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly
opened, and declared on the date specified in the notice; and
WHEREAS, City accepted the bid of Contractor Elecnor Belco Electric
Incorporated and;
WHEREAS, City has authorized the Mayor to execute a written contract with
Contractor for furnishing labor, equipment and material for the BATTERY BACK-UP
NOW, THEREFORE, in consideration of the mutual covenants herein contained,
it is agreed:
1. GENERAL SCOPE OF WORK: Contractor shall furnish all necessary labor,
tools, materials, appliances, and equipment for and do the work for the BATTERY BACK -
uv iEKJ1LLuviNn in Tne airy or uiamona tsar. i ne worK To oe perTormea in accoraance
with the plans and specifications, dated November 2016 (The Plans and Specifications)
on file in the office of the City Clerk and in accordance with bid prices hereinafter
mentioned and in accordance with the instructions of the City Engineer.
2. INCORPORATED DOCUMENTS TO BE
UUMt-Lr_ VILIv I AMY. i ne rians ana opeCiTicauons are incorporaiea nerein Dy reverence
and made a part hereof with like force and effect as if set forth in full herein. The Plans
and Specifications, December 8, 2016, together with this Agreement, shall constitute the
contract between the parties. This Agreement is intended to require a complete and
finished piece of work and anything necessary to complete the work properly and in
accordance with the law and lawful governmental regulations shall be performed by the
Contractor whether set out specifically in the Agreement or not. Should it be ascertained
that any inconsistency exists between the aforesaid documents and this Agreement, the
provisions of this Agreement shall control.
3. COMPENSATION: Contractor agrees to receive and accept the prices set
forth in its Bid Proposal as full compensation for furnishing all materials, performing all
work, and fulfilling all obligations hereunder. Said compensation in the amount of one
hundred ninety three thousand five hundred sixty dollars ($193,560) shall cover all
expenses, losses, damages, and consequences arising out of the nature of the work
during its progress or prior to its acceptance including those for well and faithfully
completing the work and the whole thereof in the manner and time specified in the
aforesaid contract documents; and also including those arising from actions of the
elements, unforeseen difficulties or obstructions encountered in the prosecution of the
work, suspension or discontinuance of the work, and all other unknowns or risks of any
description connected with the work.
4. TERM OF AGREEMENT: Contractor agrees to complete the work within
thirty (30) working days from the date of the notice to proceed.
Contractor agrees further to the assessment of liquidated damages in the amount
of five hundred ($500) dollars for each calendar day the work remains incomplete beyond
the expiration of the completion date. City may deduct the amount thereof from any
monies due or that may become due the Contractor under this Agreement. Progress
payments made after the scheduled date of completion shall not constitute a waiver of
liquidated damages.
5. INSURANCE: Contractor shall not commence work under this Agreement
until he has obtained all insurance required hereunder in a company or companies
acceptable to City nor shall the Contractor allow any subcontractor to commence work on
his subcontract until all insurance required of the subcontractor has been obtained. The
Contractor shall take out and maintain at all times during the life of this Agreement the
following policies of insurance:
Workers' Compensation Insurance: Before beginning work, the
Contractor shall furnish to the City a certificate of insurance as proof
that he has taken out full workers' compensation insurance for all
persons whom he may employ directly or through subcontractors in
carrying out the work specified herein, in accordance with the laws
of the State of California. Such insurance shall be maintained in full
force and effect during the period covered by this Agreement.
In accordance with the provisions of Section 3700 of the California
Labor Code, every Contractor shall secure the payment of
compensation to his employees. The Contractor, prior to
commencing work, shall sign and file with the City a certification as
follows:
"I am aware of the provisions of Section 3700 of the Labor Code
which requires every employer to be insured against liability for
workers' compensation or to undertake self Insurance in
accordance with the provisions of that Code, and I will comply
with such provisions before commencing the performance of
work of this contract."
b. For all operations of the Contractor or any sub -contractor in
performing the work provided for herein, insurance with the following
minimum limits and coverage:
1) General Liability - $2,000,000 per occurrence for bodily injury,
personal injury and property damage. If Commercial General
Liability insurance or other form with a general aggregate limit
is used, either the general aggregate limit shall apply
separately to this Agreement or the general aggregate limit
shall be twice the required occurrence limit.
2) Automobile - $1,000,000 per accident for bodily injury and
property damage.
3) Employer's Liability - $1,000,000 per accident for bodily injury
or disease.
C. Each such policy of insurance provided for in subparagraph b shall:
1) Be issued by an insurance company approved in writing by
City, which is authorized to do business in the State of
California.
2) Name as additional insured the City of Diamond Bar, its
officers, agents, attorneys and employees, and any other
parties specified in the bid documents to be so included;
3) Specify it acts as primary insurance and that no insurance
held or owned by the designated additional insured shall be
called upon to cover a loss under the policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not
be canceled nor the amount of the coverage thereof reduced
until thirty (30) days after receipt by City of a written notice of
such cancellation or reduction of coverage."
5) Otherwise be in form satisfactory to the City.
d. The policy of insurance provided for in subparagraph a. shall contain
an endorsement which:
1) Waives all right of subrogation against all persons and entities
specified in subparagraph 4.c.(2) hereof to be listed as
additional insured in the policy of insurance provided for in
paragraph b. by reason of any claim arising out of or
connected with the operations of Contractor or any
subcontractor in performing the work provided for herein;
2) Provides it shall not be canceled or altered without thirty (30)
days' written notice thereof given to City.
Contractor shall, prior to performing any work under this Agreement,
deliver to the City Manager or his designee the original policies of
insurance required in paragraphs a. and b. hereof, or deliver to the
City Manager or his designee a certificate of the insurance company,
showing the issuance of such insurance, and the additional insured
and other provisions required herein.
Self Insured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-
insured retention ('SIR") and/or deductible of the policy in lieu of the
Contractor (as the named insured) should Contractor fail to pay the
SIR or deductible requirements. The amount of the SIR or deductible
shall be subject to the approval of the City Attorney and the Finance
Director. Contractor understands and agrees that satisfaction of this
requirement is an express condition precedent to the effectiveness
of this Agreement. Failure by Contractor as primary insured to pay
its SIR or deductible constitutes a material breach of this Agreement.
Should City pay the SIR or deductible on Contractor's behalf upon
the Contractor's failure or refusal to do so in order to secure defense
and indemnification as an additional insured under the policy, City
may include such amounts as damages in any action against
Contractor for breach of this Agreement in addition to any other
damages incurred by City due to the breach.
6. PREVAILING WAGE: Since this is a Federally assisted construction
project, Davis -Bacon will be enforced. If Federal and State wage rates are applicable,
then the higher of the two will prevail. The Federal Labor Standards Provisions (Form
HUD -4010) and the Federal Wage Determination can be obtained online, and compliance
will be enforced.
Notice is hereby given that in accordance with the provisions of California Labor
Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not
less than the general prevailing rate of per diem wages for work of a similar character in
the locality in which the public works is performed, and not less than the general prevailing
rate of per diem wages for holiday and overtime work. In that regard, the Director of the
Department of Industrial Relations of the State of California is required to and has
determined such general prevailing rates of per diem wages. Copies of such prevailing
rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond
Bar, 21810 Copley Drive, Diamond Bar, California, and are available to any interested
party on request. City also shall cause a copy of such determinations to be posted at the
job site.
The Contractor shall forfeit, as penalty to City, not more than two hundred dollars
($200.00) for each laborer, workman or mechanic employed for each calendar day or
portion thereof, if such laborer, workman or mechanic is paid less than the general
prevailing rate of wages hereinbefore stipulated for any work done under this Agreement,
by him or by any subcontractor under him.
The Contractor and any of its subcontractors must be registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5, which
precludes the award of a contract for a public work on any public works project awarded
after April 1, 2015. This Agreement is subject to compliance monitoring and enforcement
by the Department of Industrial Relations.
7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of
Section 1777.5 of the Labor Code, and in accordance with the regulations of the California
Apprenticeship Council, properly indentured apprentices may be employed in the
performance of the work.
Contractor is required to make contribution to funds established for the
administrative of apprenticeship programs if he employs registered apprentices or
journeymen in any apprenticeship trade on such contracts and if other Contractor's on
the public works site are making such contributions.
Contractor and subcontractor under him shall comply with the requirements of
Sections 1777.5 and 1777.6 in the employment of apprentices.
4
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal
day's work for all workmen employed in the execution of this Agreement, and the
Contractor and any sub -contractor under him shall comply with and be governed by the
laws of the State of California having to do with working hours set forth in Division 2, Part
7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.
The Contractor shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for
each laborer, workman or mechanic employed in the execution of the contract, by him or
any sub -contractor under him, upon any of the work hereinbefore mentioned, for each
calendar day during which the laborer, workman or mechanic is required or permitted to
labor more than eight (8) hours in violation of the Labor Code.
9. TRAVEL AND SUBSISTENCE PAY: Contractor agrees to pay travel and
subsistence pay to each workman needed to execute the work required by this
Agreement as such travel and subsistence payments are defined in the applicable
collective bargaining agreements filed in accordance with Labor Code Section 1773.8.
10, CONTRACTOR's LIABILITY: The City of Diamond Bar and its officers,
agents, attorneys and employees ("Indemnitees") shall not be answerable or accountable
in any manner for any loss or damage that may happen to the work or any part thereof,
or for any of the materials or other things used or employed in performing the work; or for
injury or damage to any person or persons, either workers or employees of Contractor,
its subcontractors or the public, or for damage to adjoining or other property from any
cause whatsoever arising out of or in connection with the performance of the work.
Contractor shall be responsible for any damage or injury to any person or property
resulting from defects or obstructions or from any cause whatsoever.
Contractor will indemnify Indemnities against and will hold and save Indemnitees
harmless from any and all actions, claims, damages to persons or property, penalties,
obligations or liabilities that may be asserted or claimed by any person, firm, entity,
corporation, political subdivision, or other organization arising out of or in connection with
the work, operation, or activities of Contractor, its agents, employees, subcontractors or
invitees provided for herein, whether or not there is concurrent passive negligence on the
part of City. In connection therewith:
a. Contractor will defend any action or actions filed in connection with
any such claims, damages, penalties, obligations or liabilities and will pay all costs and
expenses, including attorneys' fees, expert fees and costs incurred in connection
therewith.
b. Contractor will promptly pay any judgment rendered against
Contractor or Indemnitees covering such claims, damages, penalties, obligations and
liabilities arising out of or in connection with such work, operations or activities of
Contractor hereunder, and Contractor agrees to save and hold the Indemnitees harmless
therefrom.
5
C. In the event Indemnitees are made a party to any action or
proceeding filed or prosecuted against Contractor for damages or other claims arising out
of or in connection with the work, operation or activities hereunder, Contractor agrees to
pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such
action or proceeding together with reasonable attorneys' fees.
Contractor's obligations under this section apply regardless of whether or not such
claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense,
judgment, civil fine or penalty, or liability was caused in part or contributed to by an
Indemnitee. However, without affecting the rights of City under any provision of this
Agreement, Contractor shall not be required to indemnify and hold harmless City for
liability attributable to the active negligence of City, provided such active negligence is
determined by agreement between the parties or by the findings of a court of competent
jurisdiction. In instances where City is shown to have been actively negligent and where
City active negligence accounts for only a percentage of the liability involved, the
obligation of Contractor will be for that entire portion or percentage of liability not
attributable to the active negligence of City.
So much of the money due to Contractor under and by virtue of the Agreement as
shall be considered necessary by City may be retained by City until disposition has been
made of such actions or claims for damages as aforesaid.
It is expressly understood and agreed that the foregoing provisions are intended
to be as broad and inclusive as is permitted by the law of the State of California. This
indemnity provision shall survive the termination of the Agreement and is in addition to
any other rights or remedies which Indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of any
insurance coverage which may have been required under this Agreement or any
additional insured endorsements which may extend to Indemnitees.
Contractor, on behalf of itself and all parties claiming under or through it, hereby
waives all rights of subrogation and contribution against the Indemnitees, while acting
within the scope of their duties, from all claims, losses and liabilities arising out of or
incident to activities or operations performed by or on behalf of the Contractor regardless
of any prior, concurrent, or subsequent passive negligence by the Indemnitees.
11. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no
discrimination shall be made in the employment of persons in the work contemplated by
this Agreement because of the race, color or religion of such person. A violation of this
section exposes the Contractor to the penalties provided for in Labor Code Section 1735.
12. PAYMENT FUND: A City Council resolution established a Project Payment
Account, encumbered money in the current budget, and assigned that money to the
Project Payment Account, which is the sole source of funds available for payment of the
Agreement sum set forth in Section 3 of this Agreement. Contractor understands and
agrees that Contractor will be paid only from this special fund and if for any reason this
fund is not sufficient to pay Contractor, Contractor will not be entitled to payment. The
availability of money in this fund, and City's ability to draw from this fund, are conditions
precedent to City's obligation to make payments to Contractor.
C
13. TERMINATION: This Agreement may be terminated by the City, without
cause, upon the giving of a written "Notice of Termination" to Contractor at least thirty
(30) days prior to the date of termination specified in the notice. In the event of such
termination, Contractor shall only be paid for services rendered and expenses necessarily
incurred prior to the effective date of termination and those reasonably necessary to
effectuate the termination. Contractor shall not be entitled to any claim for lost profits.
State of California
Contractor's License No. #738518
Contractor's Business Phone: (909) 993-5470
Contractor's emergency phone which can be reached at any time,:
IN WITNESS WHEREOF, the parties hereto have executed this Agreement with
all the formalities required by law on the respective dates set forth opposite their
signatures.
By:
Title:
Date:
By:
Title:
Date:
CITY OF DIAMOND BAR, CALIFORNIA
By:
JIMMY LIN. MAYOR
ATTEST:
By:
TOMMYE CRIBBINS, CITY CLERK
Date
APPROVED AS TO FORM:
DAVID A. DEBERRY, CITY ATTORNEY
Date
7
*NOTE: If Contractor is a corporation, the City requires the following
signature(s):
The Chairman of the Board, the President or a Vice -President, AND (2) the
Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary
or an Assistant Treasurer. If only one corporate officer exists or one
corporate officer holds more than one corporate office, please so indicate.
OR
The corporate officer named in a corporate resolution as authorized to enter into
this Agreement. A copy of the corporate resolution, certified by the Secretary close in
time to the execution of the Agreement, must be provided to the City.
8
Map - Battery Back -Up Locations
0 Installed in FY 2011-2012
0 Installed in FY 2014-2015
0 Proposed for FY 2016-2017
CITY COUNCIL
Agenda #: 6.8
Meeting Date: January 17, 2017
AGENDA REPORT
TO: Honorable Mayor and Members,of the City Council
FROM: James DeStefano, City Man g
TITLE: APPROVE AMENDMENT N. 2 TO CONSULTING SERVICES AGREEMENT
FOR CAPITAL IMPROVEMENT PROGRAM PROJECT MANAGEMENT
SERVICES WITH PROJECT PARTNERS FOR AN AMOUNT OF $102,960
FOR A TOTAL CONTRACT AUTHORIZATION AMOUNT OF $177,960.
FINANCIAL IMPACT:
Remaining resources from the FY 2016-2017 Public Works operating budget for
contract engineering services ($51,230) and Maintenance Division's salary savings
($51,730) will be used to fund the proposed amendment.
At the beginning of Fiscal Year 2016-2017 the parks and facilities maintenance staff,
operations and the Capital Improvement Program (CIP) within the former Community
Services Department were transferred to the Public Works Department. The project
workload for the fiscal year comprises a total of 44 projects which include both Public
Works and Parks/Facilities CIP Projects identified in the approved budget, as well as
private developer's projects such as Diamond Canyon Park and Larkstone Park, and
regional transportation projects such as the SR 60 on and off -ramps that are not
budgeted but require staff resources to oversee and administer.
As we enter the third quarter of the fiscal year eleven (11) projects have been or will be
completed with an additional twenty-one (21) that will begin and will likely be completed
with construction by the end of the fiscal year (See attached list of Projects). The other
projects that remain are those that are programmed as multi-year projects such as the
Lemon Ave. Interchange, SR 60 On and off -ramp projects, the Adaptive Traffic Control
System, Neighborhood Traffic Management Program (NTMP) Projects and outside
agency projects such as the Chino Hills Parkway Bridge repair, Pathfinder Road
Rehabilitation and the Grand/Golden Springs Intersection Enhancement.
Additional project management resources are required to compliment current staffing in
order to ensure that the projects that are programmed for completion by the end of
FY16-17 are given the level of management detail required and remain within budget.
In August 2016 Project Partners was retained under the City Manager's authorization to
provide project management services for the Washington Street Cul-de-sac
improvements, Area 4 Road Maintenance Improvements, Larkstone Park and Longview
Park North and South Projects with a contract amount of $39,900. On October 18,
2016 the Council approved a contract amendment with Project Partners to continue
project management services through the end of the calendar year in an amount of
$35,100 for a total contract authorization of $75,000.
To date, two (2) of the assigned CIP projects have been completed with construction
and three have completed design and will begin construction within the next month.
Additionally, three new projects are expected to be assigned to the project management
consultant which include the Diamond Bar Blvd. Streetscape Improvements,
Groundwater Improvement Projects identified in the City's Groundwater Drainage Study
completed in 2015 and the Median Modification at Diamond Bar Blvd./Maple Hill Road
Project.
Project Partners has provided highly qualified consultants to the City over the last five
months and therefore staff is recommending approval of Amendment No. 2 to continue
providing such services through the end of the fiscal year. The approval of Amendment
No. 2 in a not to exceed amount of $102,960 to provide "as -needed" engineering
consulting services will increase the total contract amount to $177,960.
PREPARED BY:
Kimberly M. Young
Senior Civil Engineer
REVIEWE Y:
David G. iu, P.E.
Director of Public Works/City Engineer
DATE PREPARED:
January 5, 2017
/, .ti 1
iteL
Dianna Honeywell
Finance Director
Attachments:
1. Amendment No. 2 -Project Partners
2. Project Partners Proposal -Jan. 3, 2017
3. Capital Improvement Program Project List FY16-17
AMENDMENT NO. 2
TO
CONSULTANT SERVICES AGREEMENT
This Amendment No. 2 to Consultant Services Agreement ("Amendment No. 2") is
made and entered into as of January 17, 2017, by and between the City of Diamond Bar, a
municipal corporation ("City'), and Project Partners (herein referred to as the
"Consultant") with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated August 8, 2016, which is incorporated herein by this reference (the
"Original Agreement"); and
B. The City and the Consultant desire to amend the Original Agreement to
modify, amend and supplement certain portions of the Original Agreement,
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Revised Scope. The nature and scope of the specific services to be
performed by Consultant are as described in Exhibit "A", the Consultant's Proposal, dated
January 3 2017.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule set
forth or as referenced in Exhibit "A".
4. Integration. This Amendment No. 2 and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This Amendment No. 2 amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall
remain in full force and effect. To the extent that there is any conflict or inconsistency
between the terms and provisions of this Amendment No. 2 and the terms and provisions
of the Original Agreement, the terms and provisions of this Amendment No. 2 shall control.
1
IN WITNESS hereof, the parties enter into this Amendment No. 2 on the year and
day first above written.
"CONSULTANT"
Project Partners
By:
Printed Name:
Title:
2
"CITY"
CITY OF DIAMOND BAR
M
Jimmy Lin, Mayor
ATTEST:
Tommye A. Cribbins, City Clerk
APPROVED AS TO FORM:
David DeBerry, City Attorney
"Partners in Building Engineering Careers and reams„
wvuw:projectpertners. co m
Project
January 31d,2017
Mr. David Liu / Ms. Amy Haug
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
SUBJECT: Proposal for Project and Construction Management Support Services
Dear Mr. Liu / Ms. Haug,
Project Partners is pleased to offer Project and Construction Management Support Services
for the City of Diamond Bar. Below is our proposed workplan and scope of work.
Scope of Work
Project Partners understands that the City of Diamond Bar has expressed an interest in
completing several CIP and other identified projects. To assist the City of Diamond Bar
accomplish this goal, Project Partners is submitting this proposal to provide project and
construction management support services.
Our engineers would additionally assist by providing as -needed specialist services such as
plan checking services of specific consultant developed designs for constructability and facility
operation, engineering analysis and possible solution evaluation.
Our staff are subject matter experts and will advise and assist in the City of Diamond Bar's
decision making process. Their assignment as Project and Construction Managers will be
limited to working on the listed projects, and manage them to a level of completion in a
fashion that adheres to the City of Diamond Bar's goals and objectives.
Identified Projects
The following projects will be undertaken and completed in this scope of work.
1. Project # 24414 -Morning Canyon Parkway Improvements (Street rehab and tree
preservation to be under construction in March/April)
2. Project # 26217 -Diamond Bar Blvd. Streetscape (Street enhancement need to send
RFP out)
3. Project # 25215 -Longview Park North (Swing set in park to be under construction in
Jan/Feb)
23485 Le Cadens Or, phone 949.852.9300
suite 101
Laguna Hills, CA 92653 Pas 949.5629322
Project Partners Proposal
Project Management Engineering Support Services
Page 2 of 5
4. Project # 601721-15 Longview Park South (CDBG) (Park improvements Project to be
under construction in Jan/Feb )
5. Project #26316 -Median Modification at Diamond Bar Blvd./Maple Hills Rd. (median
nose modification to be under construction in Jan/Feb )
Throughout the duration of the contract, Project Partners offers the flexibility to amend this list
by additions or deletions of projects. The amendment process, a written process set up by
Project Partners, will be reviewed in detail after the initial project start-up.
Project Duration & Level of Effort
It is anticipated that the projects outlined in this workplan will be completed by August 2, 2017
This is based on our understanding of the City of Diamond Bar's project needs, the multitude
and complexity of the tasks identified in the Scope of Work, and the anticipated number of
projects.
Project Partners' staff will be assigned to work on these projects approximately 18 hours per
week for the first 60 days and 36 hours per week thereafter until projects are complete.
Project Partners will adjust our staff's schedule, as needed, to accommodate project needs
and to facilitate our ability to meet the City of Diamond Bar's goals.
Allocated Staff Resource(s
Mr. Jonathan Wu is a State of California licensed Professional Engineer with over 24 years
of civil engineering experience. Mr. Wu was responsible for the Municipal annualized CIP
program delivery including preliminary engineering, PS&E, construction management, and
project closeout. He has also been responsible for reviewing citizen requests for traffic
control installations. CIP projects included roadway, landscape, storm drain, traffic signals
and sewer line installations.
Project Partners Proposal
Project Management Engineering Support Services
Page 3 of 5
Billing Rate and Project Budget
Project Partners billing rates for our proposed Senior Project Manager is as follows:
Classification
Senior Project Manager
Hourly Billing Rate for 2016
*$110.00
Estimated Initial Budget
$100,000
Note: As requested, Mr. Wu's Assignment Mileage will be include in the hourly billing rate (billing rate
includes up to 20 miles per week staff travel).
• - • • • '.. • • • • ! • - '.. •
Staff Location
To increase efficiency and expedite completion of the projects, Project Partners will
station our assigned staff at the City of Diamond Bar's facilities. Working on-site at the
City of Diamond Bar's offices offers many advantages that increase efficiency and
reduce overall cost to the City of Diamond Bar. These advantages include easy
access to necessary project files, documents, and other data, which results in
increased project productivity. Additionally, being on-site, facilitates the coordination
with the City of Diamond Bar's staff allowing quicker and more informed decision-
making, as well as faster completion of projects. The result is increased efficiency and'
lower overall project cost. An additional important benefit offered by on-site location of
our staff is that key project decisions are better understood by the City of Diamond Bar
and add to the overall retention of project based knowledge (institutional knowledge).
Project Coordination
Project Updates and Meetings
Project Partners' staff will arrange update meetings with the City of Diamond Bar at a
minimum of every two weeks. In the update meetings, our staff will review the status
of the ongoing projects, highlight identified issues or concerns the City of Diamond Bar
should be made aware of, and look ahead to projected accomplishments in the coming
two weeks. Project Partners' staff will not be required to attend regular department
staff meetings, but will attend as needed to relay the status of projects, thus, allowing
better project coordination with other projects undertaken by the City of Diamond Bar.
Project Partners Proposal
Project Management Engineering Support Services
Page 4 of 5
Tools, Equipment & Materials
Vehicles — Should there be a need for Project Partners' staff to conduct field work, our
staff will utilize their own vehicles.
Phone — To facilitate communication with the City of Diamond Bar, Project Partners'
staff member(s) will have individual cell phone(s). This phone will be the primary
phone for our staff. Should wireless reception at the project location be spotty or
where it is deemed that a land line would increase the effectiveness and efficiency of
our staff to complete the scope of work, the City of Diamond Bar may be requested to
provide our staff with a land based phone.
Computers — Project Partners is requesting that the City of Diamond Bar provide a
computer linked to the City of Diamond Bar's network for our staffs use to access
project related technical, financial, and other related information required to complete
the task. This arrangement is requested as it has been our understanding that for
security reasons, the City of Diamond Bar's IT department's policies restrict computers
not owned by the City of Diamond Bar from having direct connection into the computer
network.
Supplies — Project Partners provides its staff working on-site with the necessary
general office related supplies at the start of our engagement.
Project Partners Support
Training
Project Partners' assigned staff members are professionals. They have been
assigned to this workplan due to the skills, knowledge, and abilities they possess.
Should extra technical training be required, Project Partners will provide that training
Administrative Support
Project Partners will provide our staff with necessary administrative and clerical
support as needed.
Supervision
Project Partners' staff are assigned technical and administrative supervisors. These
supervisors are in regular contact with our staff and assist them in completing the
services outlined in this workplan. Where applicable, Project Partners may assign an
On -Site Manager to provide further supervision of staff assigned to the City of
Diamond Bar's projects. Currently assigned supervisors are as follows:
Project Partners Proposal
Project Management Engineering Support Services
Page 5 of 5
Administrative Supervisor:
Ms. Atousa Johnson
Operations Manager
949-852-9300 ext. 101
Technical Supervisor:
Mr. Kimo Look, P.E.
Principal Engineer
949-852-9300 ext. 103
Again, I would like to thank you for utilizing Project Partners services and as always, should
you have any questions or desire additional information, please do not hesitate to call at any
time. We look forward to providing continued services to you and your staff.
Sincerely,
Ki/mo Look, P.E.
Project Partners
Public Works FY 16-17 CIP List Updated 1/5/2017
Project
I Status
Street Projects
1
Morning Canyon Parkway Improvements
Out to Bid Jan. 2017
-2
Area -4 R&ad V16intenan-ce
Completed
0mpeled3
3
Zone 2/Brea Canyon Cut-off Road Maintenance
Design Contract to 1.17.17 CC meeting
4
Area 5 Road Maintenance Project
Design Contract to 1.17.17 CC meeting
5
Pathfinder Rehab
County Project
6
D78B/BCA IntersectiOn Ehharicements
Cdmpleted
7
lDiamond Bar Blvd. Streetscape
RFP to be sent out March 2017
8
lWashington Cul -De -Sae
Completed
9Intersection
Enhancement
Under Design
10
JChino Hills Parkway Bridge
County Project
Traffic Projects
11
Traffic Signal Infrastructure Upgrades -Phase I
Completed
12 s
T-ra(ffj6SIgpaI Infrastructure Upgrades -Ph 2 Des,
Completed
13
Traffic Signal Infrastructure Upgrades -Ph 2 Const.
Bid Opening Jan. 9, 2017
14
Traffic Signal Infrastructure Upgrades -Ph 3 Des.
Under Design
15
Adaptive Traffic Control System
Under Design
16
Copley/Golden Springs Drive Intersection Mod
Under Design
17
Battery Back Up System
Construction Contract 1/17/17 CC mtg
18
NTMP-Armitos
Waiting on Petition to Be Signed
9
19
NTMP-Crooked Creek
Concept Plan Under Design
20
0
Median Modification at DBB/Maple Hill
Under Construction
21
Traffic Signal Maint. and Operations Plan Update
Underway
22
Report Card Safety Analysis
Completed
Freeway Projects
23
Lemon Ave. Interchange -ROW
Under Construction
23.1
Lemon Ave. Interchange -CON
Under Construction
24
SIR 60 WB On-ramp at Grand Caltrans Construction
Under Construction
25
SR 60 WB Off -ramp at Grand Caltrans Construction
Under Construction
Parks and Trails Projects
26
Design Heritage Park and Center Improvements
Pending
27
Construction of Steep Canyon Trail to Canyon Loop
Under Construction
28
Swing Set at Longview Park North
Out to Bid Jan. 2017
2 1 9
TonstructionStardust-Park,
Completed
,30(design
d e w s w i 6 gn Ccmstruction'Peterson, , Park ; P I lay Equipment,
Completed
31
Construction Longview Park South
Bid Opening Jan. 10, 2017
31.1
ADA Immprovements at Longview Park South
Bid Opening Jan. 10, 2017
'32
DesignTrafl l,mproy6mdnts-Pante6 Park -
Completed
33
Construct Pantera Park Trail
Under Construction
34
Design Small Bridge at Sycamore Cyn Park
Prelim Design Completed
34.1
ADA Improvements at Sycamore Cyn Bridge
Prelim Design Completed
35
Design Canyon Loop Trail
Pending
36
Diamond Canyon Park
lCompleted
37
1 Larkstone Park
I Under Design
Public Works FY 16-17 CIP List Updated 1/5/2017
Miscellaneous Infrastructure and Facilities Projects
38
Groundwater Drainage Improvements
RFP to be out in March 2017
39
Sewer System Master Plan
On Hold
40
Monument Signs (Calbourne and DBB)
Under Design
41
DBB/Grand Clock
On Hold
42
Server Room HVAC
Under Construction
43
DBC Restore Roofing
Under Design
44,_"
]B-irfg-
jC4rnpleted--
ci7 -
CITY COUNCIL
Agenda # 6 . 9
Meeting Date: January 17, 2017
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
i
VIA: James DeStefano, City Mana�g- ! "�
TITLE: AWARD A DESIGN SERVICES CONTRACT FOR AREA 5
RESIDENTIAL AND COLLECTOR STREET REHABILITATION
(SLURRY SEAL, CHIP SEAL & OVERLAY) AND BREA CANYON CUT-
OFF ROAD DRAINAGE IMPROVEMENT AND PAVEMENT
REHABILITATION PROJECTS TO ONWARD ENGINEERING, INC. IN
THE AMOUNT OF $62,555 AND AUTHORIZE A CONTINGENCY
AMOUNT OF $7,445 FOR CHANGE ORDERS TO BE APPROVED BY
THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF
$70,000.
RECOMMENDATION:
Award.
FINANCIAL IMPACT:
The FY 2016-2017 CIP Budget allocated $150,000 (Design only) for the Area 5
Residential and Collector Street Rehabilitation Project utilizing $127,995 from Hauler
Fee funds and $22,005 from Measure R Local Return funds. The Brea Canyon Cut-off
Road Drainage Improvement and Rehabilitation Project has a total budget of $360,000
(Design & Construction) utilizing $135,000 from Prop A funds and $225,000 from STPL
funds.
BACKGROUND/DISCUSSION:
As discussed in the attached consultant's proposal (Exhibit "A") and shown on Exhibit
"B", the project objective is to rehabilitate approximately 16.6 centerline miles of
residential & collector roadways with slurry seal/chip seal or some other recommended
pavement rehabilitation application and to remove/repair isolated damaged AC
pavement in Area 5. In August 2015, a Citywide Comprehensive Drainage Study was
prepared to analyze the cause and conceptual solution for 11 locations throughout the
City that have been experiencing groundwater discharge onto the public sidewalk
and/or roadways. Based on this Drainage Study, the sub -drain improvements at the
intersection of Brea Canyon Cut-off Road and Oak Crest Drive will be incorporated as
iI
part of the street rehabilitation improvements along Brea Canyon Cut-off Road between
Pathfinder Road and Fallow Field Drive.
On December 20, 2016, four (4) proposals were received for design services for the
Residential and Collector Area 5 Street Rehabilitation Project and Brea Canyon Cut-off
Road Drainage Improvement and Rehabilitation Project in response to the City's
Request for Proposals (RFP). The proposals were reviewed and evaluated based on 1)
general responsiveness to the City's RFP, 2) staff and firm experience with projects in
similar size and scope, 3) approach/methodology, 4) hours and level of effort, 5) ability
to meet the City's schedule and expectations, and 6) references.
The table below lists the proposed fees from these professional engineering
consultants:
Consultant
Total Design Services Fees
Onward Engineering, Inc.
$ 62,555.00
DMS Consultants, Inc.
$111,055.00
Tait & Associates, Inc.
$118,690.00
KEC Engineers, Inc.
$160,820.00
The total Design Services Fees for Onward Engineering, Inc. is lower than the rest of
consultants due to the total hours and hourly rates for the project. Onward Engineering,
Inc. proposed a total of 620 hours with favorable hourly rates for this project which are
less than the total hours and hourly rates from the other consultants that submitted
proposals. For comparison purposes, the total allotted hours for the Area 4 Residential
and Collector Road Maintenance Project was 497 hours. As a follow up discussion with
Onward Engineering, Inc., staff verified that the proposed hours are adequate for the
Area 5 Residential and Collector Road Maintenance Project and Brea Canyon Cut-off
Road Drainage Improvement and Rehabilitation Project. Onward Engineering, Inc. has
proposed an experienced design team who has specific experiences with similar
projects in the City of Diamond Bar such as the Area 4 Residential and Collector Street
Rehabilitation Project. Additionally, Onward Engineering, Inc. has been providing
satisfactory design services for many years to the City and has been able to develop an
efficient process to complete the plans and specifications. Based on similar project
experience, staff is confident that Onward Engineering, Inc. can perform the work within
the allotted hours as identified in their work plan and schedule.
In consideration of the six (6) criteria mentioned above, staff concurred that the best
qualified firm for this project is Onward Engineering, Inc. They submitted a thorough
proposal for design which detailed their methodology and approach clearly while
identifying critical strategies that have been tailored specifically for this project and the
2
City's needs. For example, Onward Engineering, Inc. will begin with the field
investigation, research and analysis, and topographic survey as soon as the project is
awarded which means the research phase can be completed by early February when
design kickoff meeting is scheduled. Also, Onward Engineering, Inc. emphasized the
need to prepare an expeditious design schedule to ensure construction completion prior
to nearby schools' August 2017 fall term start date. Lastly, Onward Engineering, Inc.
has assigned staff that has been proven to be qualified in design of similar projects.
Their design team has been reliable and responsive to the City's needs and consistently
provided a high level of quality and dedication to every project awarded to them in the
past. It had also been staff's experience that Onward Engineering, Inc. keeps track of a
list of "Lessons Learned" from past projects that are carried over to future projects and
help improve management of these projects. Attached Exhibit "A" and Exhibit "C" are
the updated Consulting Services Agreement with the firm's scope of services and fee
schedules.
The project schedule for this year's slurry seal/overlay project is tentatively set as
follows:
Task
Tentative Schedule
Notice to Proceed with Design
February 2017
Plans and Specifications Complete
April 2017
Construction Contract Award
May 2017
Construction Complete
August 2017
PREPARED BY:
John Beshay, Associate Engineer
REVIEWED BY:
�y
Davi . 'lu, P. .
Director of Public Works/ City Engineer
Attachments:
DATE PREPARED:
January 11, 2017
W
Dianna Honeywell
Finance Director
ExhibitA- Onward Engineering, Inc. Proposal Project Understanding & Fee Schedule
Area 5 & Brea Canyon Cut-off Road Drainage Improvement and Street Rehabilitation.
Exhibit B- Area 5 Residential & Collector Map & Brea Canyon Cut-off Road
Exhibit C -Consulting Services Agreement
3
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Our emphasis from Day i will be to conduct a
thorough field Investigation and to utilize
available data to develop our preliminary cost
estimate. Our field Investigation must be
carefully conducted to make note of secondary
improvements such as manhole drop-offs and
water valves. During the field walk, our team will
measure the slope of each street. Streets with a
high slope can cause quantities to be
underestlmatedi measuring the slope allows our
design team to be much more accurate.
Our team will use the Pavement Management
System (PMS) to get a preliminary cost estimate.
This will allow us to determine the budget
necessary to Incorporate the recommended
design. After getting this preliminary estimate,
our field walk will confirm these costs. During the
field walk, we can adjust to get within the project
budget if necessary, as adjustments at that point
are easier to do on an as -needed basis. This
allows us to have flexibility throughout the
design, Instead of requiring full redesigns
because the budget does not work. We will
assess alternative rehabilitation methods for the
City's review as well. Our proposed Project
Manager and Project Engineer are certified by
OCTA to evaluate pavement. Although the City
has been consistent in the type of rehabilitation
method requested, having a team that
understands new rehabilitation trends and
pavement technologies gives the City peace of
mind that our team will be able to advocate and
suggest alternatives for different areas.
The City is also requesting a full design for the
Brea Canyon Cut -Off Road Drainage
Improvement Project. This project entails AC cold -
mill and overlay of Brea Canyon Cut-off Road
between Pathfinder Road and Follow Field
Drive. The pavement at the intersection of Brea
Canyon Cut-off Road and Oak Crest Drive is
severely deteriorated and will require full -depth
reconstruction. This intersection has Intermittent
seepage flows from the pavement subgrade,
which have created failed pavement areas
within the southbound lanes.
Brea Canyon Road has had similar problems In
the past, and a dry -well system had been
Installed. A drainage study and geotechnical
report has shown that seepage originates within
the bedding of a utility trench or nearby
bedrock. Because of that, the City is requesting
subdrain installations. The first will be located
along the right southbound lane, starting in-line
with the southern edge of Oak Crest Drive and
extending 100 feet north. A second subdrain will
be constructed perpendicular to the first line,
along the eastbound lane of Oak Crest Drive
starting from the centerline of Brea Canyon Road
and extending 50 feet to the west. The subdrain
lines will be connected to each other. Pavement
patching over sub -drain installations may be
required.
Onward gnglneering onwardengineering.wm
9
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Brea Canyon Road has had similar problems In
the past, and a dry -well system had been
Installed. A drainage study and geotechnical
report has shown that seepage originates within
the bedding of a utility trench or nearby
bedrock. Because of that, the City is requesting
subdrain installations. The first will be located
along the right southbound lane, starting in-line
with the southern edge of Oak Crest Drive and
extending 100 feet north. A second subdrain will
be constructed perpendicular to the first line,
along the eastbound lane of Oak Crest Drive
starting from the centerline of Brea Canyon Road
and extending 50 feet to the west. The subdrain
lines will be connected to each other. Pavement
patching over sub -drain installations may be
required.
Onward gnglneering onwardengineering.wm
9
Work Plan
OE uses a 5 -step approach
for public works projects
that correlates to the
Project Management
Institute (PMI) standards for
project management. By
Implementing this
approach, we feel that we
are proactively ensuring
quality and the successful
design of this project. We
begin with the Initiation
Phase. We have already
begun work on this phase,
by making a field visit and
field observations,
developing and identifying
goals, establishing
objectives, and Identifying
stakeholders.
The second phase Is the
Planning Phase. We have
also begun this phase. This
Includes defining a scope
we'll go over with the City
and alter If necessary, selecting the best possible
team, calculating the budget, setting up a
realistic but aggressive schedule, establishing a
communication plan, establishing document
control protocols, and customizing a Quality
Management Plan (QMP) that ensures the City is
receiving a PS&E package of the highest quality.
Develop each
Want scope
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Our project management plan ensures work meets the 5 Csi clear, correct, complete, consistent,
and constructible.
Area 5 Residential Rehabilitation and Brea Canyon Cut-off Drainage & Street Improvements In file Cily of Diamond gar
10
Our corporate culture thrives on innovation, and
we are dedicated to keeping up with Industry
standards and new technologies. OE provides
Ingenuity in its engineering solutions. We consider
every project an opportunity to make peoples'
t- lives more comfortable. As a company, we feel
( it's Important to base our goals and objectives on
a solid foundation of good corporate ethics. The
( following is our typical scope of work for design
i engineering services integrated with the site-
specific tasks outlined in the City's Request For
Proposal, to which no exceptions are taken.
Phase I: Site Research
Kickoff Meeting
` OE will set up a design kickoff meeting with City
staff to discuss the scope of work, objectives,
i design criteria, technical requirements, and
project schedule. It is important that the scope of
work and schedule be reviewed by the City at
( this meeting to ensure a smooth and successful
project. OE will utilize this meeting to identify
additional meetings to be coordinated for
specific milestones.
( Dellverables
r
Meeting minutes and agenda
Progress reports (biweekly)
r
Research and Review Available Data
Dellverables
Existing records matrix and copies of existing
records
Site Evaluation
OE will conduct a field survey to confirm existing
site conditions, develop base sheets, inventory
repairs, and to shape the scope of work. OE will
identify areas for slurry seal, rehabilitation, AC
pavement reconstruction, and grind and overlay.
Additionally, the OE team will identify all slotted
cross gutters for removal and replacement. A
prioritized list of damaged sidewalk, damaged
curb and gutter, and non-compliant access ramps
will also be noted so that the City can
determined, based on the budget, what to
address. The precise limits of removal and
replacement will be called out during construction.
OE will verify records drawings and data and
Inventory roadway signage and existing
pavement markings. OE will prepare a photo log
of key project areas. OE will coordinate with the
City to ensure that all desired improvements are
noted to ensure that all necessary data Is
obtained and considered in the design. A report
of our findings will be prepared and presented
to the City prior to proceeding with the design.
Dellverables
Site evaluation notes and photos (roadway and
other repair locations)
The OE team will compile and review all existing
Pavement marking and roadway signage
plans and documents available from the City of
inventory
( Diamond Bar and County Public Works
Survey notes, topographic survey basemap, CAD
r Department. Existing documentation research that
survey files
will be reviewed Includes County, City, utility,
and other pertinent records and documents,
Topographic Survey
existing street, signal, storm drain, gas, sewer,
( and water main Improvement plans, topographic
The OE Survey Team will provide a full
data maps, record drawings, utility plans,
topographic survey of the Brea Canyon Cutoff
geotechnical reports, survey centerline and
Road and Oak Crest Drive intersection since this
private property monument data, and other
area is being called out for reconstruction. We
Important information. All records will be
will also dip manholes and catch basins for storm
compiled and returned to the City upon project
drains and sewers to check elevations. The survey
completion.
will be completed under the direction of Justin
Smeets, who Is a licensed surveyor. The survey
r
will be provided at 25 -foot cross sections.
r Onwtrd Engineering onwardengineering.com
11
Deliverables
Survey files and Iinework
Utility Research and Notification
We believe that utility notifications are a low-
cost/high-value component of every design
project. Our experience working on similar
projects has allowed unto set a highly successful
utility coordination protocol that greatly assists in
the success of public works projects. First, we
focus on confirming the contacts for all existing
utility facilities. OE will conduct existing records
research and coordination with utilities in the
area and all design work will be coordinated
with the affected utilities. OE will conduct an
online design Investigation through Dig -Alert
which allows our staff to research and confirm
the most recent contacts for all present affected
utilities. Each company will be contacted and
Informed of the upcoming project. OE then
conducts a three -pronged utility coordination and
Investigation protocol which involves a detailed
local utility research, a three-step utility
notification protocol (Inform, advise,
relocate/adjust), as well as utility coordination
meetings. If we deem it necessary, we will meet
Individually with the affected agencies, at no
additional cost to the City, to ensure project
success. We will notify all affected utility
companies to alert them of the upcoming project
and request verification of the sizes, depths, and
locations of their underground lines, facilities,
and substructures within the project vicinity. After
receipt of Information from the utilities, OE will
cross check the plotted locations with field review
information to ensure the existing utility lines are
shown in their proper locations. Once the
proposed improvements have been finalized, OE
will Identify potential utility conflicts and
determine where relocations will be required.
Deliverables
Utility contact matrix
First, second, and third utility notices
Utility notification log and correspondence to
utilities
Phase II; Project Design
Prepare 65% and 90% Plans
Once the Site Research Phase is complete, OE
will immediately begin the preparation of the
plans to make 65% and 90% submissions. Our
design team will begin to populate the plan set
with the necessary plan Information. OE will also
coordinate with adjacent agencies or utilities and
submit the necessary plans for the review or
approval. Each submittal will be preceded by
submission of an electronic copy. This allows us to
ensure that the schedule milestones are met. OE
will coordinate plan check meetings at the 65%
and 90% submittal phases with the City. OE will
also prepare a summary of the submittal review
comments and scanned redlined plans In
electronic format on CD. Upon receipt of the
comments, OE will actively Incorporate all
comments and bring the previously noted plans
to 90% completion level. Plans will indicate AC
pavement reconstruction areas as well as mill
and overlay limit. Our plants that will also
Include striping plans and will reference traffic
control per California MUTCD. Plan sheets
expected for this project include:
Title Sheet (1)
Plan Sheets Area 5 (10)
Plan Sheets Brea Canyon (3)
Plan and Profile for Intersection (1)
Drainage Plans (1)
Total Plan Sheets (16)
Deliverables
65% and 90% Plans (two hard copies dated and
marked "Check Set" and digital copy)
Prepare 65% and 90% Specifications
Clarity of bid items, site control, and payment
method for each item of work are crucial in the
preparation of the project specifications. OE will
edit the bollerplate specifications provided by
the City of Diamond Bar. OE will also prepare
Area 5 Resldentlal Rehabilitation and Brea Canyon Cut-off Drainage & Street Improvements In the City of Diamond Bar
12
the technical portion of the project specifications
utilizing the Standard Specifications for Public
Works Construction (latest), Standard Plans for
Public WorksConstruction (latest), and the City's
Standard Specifications and Plans (which we are
1 extremely familiar with). We will ensure that
I each pay item is clearly referenced and
described in each applicable section of work.
The bid schedule will be Included per City
Standard and as directed and approved by City
staff. Close attention will be paid to the
delineation of each bid item to ensure that the
specified project scope covers the full intent of
the City.
Deliverables
65% and 90% Specifications submitted in email
In Microsoft Word Format
i Prepare 65% and 90%q Engineer's Estimate
I For this work item, OE will prepare an Engineer's
Estimate in tabular form for each construction
Item showing quantity, unit price, and total cost.
Additionally, we will submit backup
i documentation. The cost estimate development
will be a continuous process which begins at
project inception and ends with design
completion. Our office constantly updates the unit
r price records from recent local projects to
provide the most accurate project estimated
costs. It is important to take into consideration the
size and location of the project in comparison to
the baseline projects. OE will utilize our
knowledge of rehabilitation methods and our
conceptual design documentation to aid In the
preparation of the Preliminary Statement of
Probable Costs. The OE design team will meet
' with the City to discuss project scope adjustments
before the preparation of plans and specs. With
the use of Civil 3D software, we can track the
quantities and costs while preparing the plan set.
` This allows us to keep the cost in mind as we
conduct our design. We are aware of the City's
budget, and we will work with the City
throughout the design to ensure that any cost
reduction measures are Incorporated In to the
project to ensure the project Is completed within
the allotted budget.
Dellverables
65% and 90% Engineer's Estimate in tabular
form
Prepare 100% PS&E Submittals
Once the City has completed the review of the
90% PS&E, OE will meet with City staff to go
over any final comments. Upon receipt of the
comments, OE will expeditiously work towards
the completion and submittal of the 100% PS&E,
It Is not anticipated that any major changes will
be required for the 100% Submittal and It will
be our goal to have a quick turnaround so that
the City can actively pursue getting this project
out to bid. Additionally, if upon submittal of the
100% PS&E package It is noted that minor
changes are needed, OE will incorporate all
necessary changes. OE will plot the final plan set,
wet -sign all necessary bid documents and will
compile our design files for a final submittal to
the City. At this phase, plans will be meet the 5
Cs: consistent, clear, correct, constructible, and
complete. A discussion of our QA/QC plan can
be found following this section.
Dellverables
Engineer wet -signed hard copy plans (three
bond copies)
PDF copies of Plans and Specifications on CD
Phase III: Bid Assistance
OE will provide ongoing support services during
the bid phase. We have a multitude of
experience providing bid assistance and
construction management services. We will
respond to Requests for Clarification (RFCs) and
Requests for Information (RFIs), revise the PS&E if
requested, prepare addenda at the City's
request. The Contractor will re-establish
centerline monuments and prepare corner
records. However, the OE team will oversee this
work Item and review submittal prior to County
recordation. If it Is discovered that a signed and
reviewed set of plans requires revisions due to
Onward Engineering onwardengineering,mm
13
errors and omissions or because of utility
company review of the plans and specifications,
OE will make changes in a timely manner at no
cost to the City of Diamond Bar. Any other
changes requested by the City during
construction resulting from changed conditions will
be done in a timely manner so that the
construction proceeds unobstructed.
Deliverables
RFI responses (RFI Log)
Addenda (if issued)
V the City requests full-service construction
management on this project, OE will provide
Justin Smeets as the Construction Manager.
Area 5 Residential Rehabllllatlm and Brea Canyon Cul -off Drainage & Street Improvements In the City of Diamond Bar
14
Task
Project Tasks
QA/QC Manager
Majdi Ataya, PE
$110
Hours
Project Manager
Justin Smeets, PE
$105
Hours
Project
Engineers
$90
Hours
OE Survey Team
Lump Sum
Total
PHASE I: SITE RESEARCH
$1,575
1 Kickoff Meeting
2
4
2
$820
2 Research and Review of Available Data
10
30
$3,750
3 Site Evaluation
20
80
$9,300
4 Topographic Survey
$3,500
$3,500
5 Utility Research & Notification
4
24
$2,580
SUBTOTAL SITE RESEARCH
2
38
136
$3,500
$19,950
PROJECT DESIGN
6 Prepare 65% PS&E
15
48
160
$21,090
6A Prepare LA County Flood Control Permit
12
$1,260
6B Prepare RWQCB DeMinimus Permit
10
$1,050
7 65% Plan Check Meeting
2
4
2
$820
8 Prepare 90%PS&E
8
30
90
$12,130
9 90% Plan Check Meeting
2
4
2
$820
10 Prepare 100%& Final PS&E
4
1224
$3,860
SUBTOTAL PROJECT DESIGN
31
120
278
$41,030
BID ASSISTANCE
11 Bid Assistance
15
$1,575
SUBTOTAL BID ASSISTANCE 0
15
0
$1,575
DESIGN SERVICES 1 $3,630 1 $18,165 1 $37,260 1 $3,500 $62,555
BREAI
CI'
FALL
EXHIBIT "B"
-Y, {
•1 • �� ^ ,ire r ■
Iz
Exhibit "C"
CONSULTING SERVICES AGREEMENT
Design
THIS AGREEMENT (the "Agreement") is made as of January 17, 2017 by and
between the City of Diamond Bar, a municipal corporation ("City") and Onward
Engineering, ("Consultant").
1. Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall
provide to the reasonable satisfaction of the City the services set forth in the attached
Exhibit "A", which is incorporated herein by this reference. As a material inducement to
the City to enter into this Agreement, Consultant represents and warrants that it has
thoroughly investigated the work and fully understands the difficulties and restrictions in
performing the work. Consultant represents that it is fully qualified to perform such
consulting services by virtue of its experience and the training, education and expertise
of its principals and employees.
David G. Liu, Director of Public Works shall be the person to whom the
Consultant will report for the performance of services hereunder. It is understood that
Consultant shall coordinate its services hereunder with the City's Project Manager to the
extent required by the City's Project Manager, and that all performances required
hereunder by Consultant shall be performed to the satisfaction of the City's Project
Manager and the City Manager
2. Term of Agreement. This Agreement shall take effect January 17, 2017,
and shall continue unless earlier terminated pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the scope of
services set forth in Exhibit "A". Payment will be made only after submission of proper
invoices in the form specified by City. Total payment to Consultant pursuant to this
Agreement shall not exceed sixty two thousand five hundred fifty five dollars and zero
cents ($62,555.00) without the prior written consent of the City. The above not to
exceed amount shall include all costs, including, but not limited to, all clerical,
administrative, overhead, telephone, travel and all related expenses.
4. Payment.
A. As scheduled services are completed, Consultant shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work
actually performed or incurred.
B. All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent and any extra work performed.
I
Exhibit T"
C. City will pay Consultant the amount properly invoiced within 35 days of
receipt, but may withhold 5% of any invoice until all work is completed, which sum shall
be paid within 35 days of completion of the work and receipt of all deliverables.
D. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in
the scope or complexity of work, or for any other reason, shall be made unless and until
such extra services and a price therefore have been previously authorized in writing and
approved by the City Manager or his designee as an amendment to this Agreement.
The amendment shall set forth the changes of work, extension of time, if any, and
adjustment of the fee to be paid by City to Consultant.
6. Priority of Documents. In the event of any inconsistency between the
provisions of this Agreement and any attached exhibits, the provisions of this
Agreement shall control.
7. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with Workers' Compensation laws
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable Worker's Compensation laws.
D. Consultant shall, at Consultant's sole cost and expense fully secure
and comply with all federal, state and local governmental permit or licensing
2
Exhibit T"
requirements, including but not limited to the City of Diamond Bar, South Coast Air
Quality Management District, and California Air Resources Board.
E. In addition to any other remedies it may have, City shall have the
right to offset against the amount of any fees due to Consultant under this Agreement
any amount due to City from Consultant as a result of Consultant's failure to promptly
pay to City any reimbursement or indemnification required by this Agreement or for any
amount or penalty levied against the City for Consultant's failure to comply with this
Section.
8. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions and represents that it and any subcontractors it may engage, possess
any and all licenses which are required to perform the work contemplated by this
Agreement and shall maintain all appropriate licenses during the performance of the
work.
9. Indemnification. Consultant shall indemnify, defend with counsel
approved by City, and hold harmless City, its officers, officials, employees and
volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost
(including without limitation reasonable attorneys' fees, expert fees and all other costs
and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Worker's Compensation acts and other employee
benefit acts with respect to Consultant's employees or Consultant's contractor's
employees arising out of Consultant's work under this Agreement; and
(2) Any and all claims arising out of Consultant's performance of work hereunder
or its failure to comply with any of its obligations contained in this Agreement,
regardless of City's passive negligence, but excepting such loss or damage which is
caused by the sole active negligence or willful misconduct of the City. Should City in its
sole discretion find Consultant's legal counsel unacceptable, then Consultant shall
reimburse the City its costs of defense, including without limitation reasonable attorneys'
fees, expert fees and all other costs and fees of litigation. The Consultant shall
promptly pay any final judgment rendered against the Indemnitees. It is expressly
understood and agreed that the foregoing provisions are intended to be as broad and
inclusive as is permitted by the law of the State of California and will survive termination
of this Agreement. Except for the Indemnitees, this Agreement shall not be construed
to extend to any third party indemnification rights of any kind.
(3) To the fullest extent permitted by law, Consultant agrees to indemnify and
hold Indemnitees entirely harmless from all liability arising out of any claim, loss, injury
to or death of persons or damage to property caused by the negligent professional act
or omission in the performance of professional services pursuant to this Agreement.
7
Exhibit "C"
10. Insurance.
A. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company authorized to do
business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad -form comprehensive general liability
insurance written on an occurrence basis with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering
all owned, non -owned and hired automobiles, with minimum combined single limits
coverage of $1,000,000.00;
(4) Worker's Compensation insurance when required by law, with a
minimum limit of $500,000.00 or the amount required by law, whichever is greater; and
(5) Professional liability insurance covering errors and omissions arising
out of the performance of this Agreement with a combined single limit of $1,000,000. If
such insurance is on a claims made basis, Consultant agrees to keep such insurance in
full force and effect for at least five years after termination or date of completion of this
Agreement.
B. The City, its officers, employees, agents, and volunteers shall be named
as additional insureds on the policies as to comprehensive general liability, property
damage, and automotive liability. The policies as to comprehensive general liability,
property damage, and automobile liability shall provide that they are primary, and that
any insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not
be non -renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City ten (10) day's prior written notice thereof. Consultant agrees that it will not
cancel, reduce or otherwise modify the insurance coverage and in the event of any of
the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement and except for professional liability insurance, shall be
issued by an insurance company which is authorized to do business in the State of
California or which is approved in writing by the City; and shall be placed have a current
A.M. Best's rating of no less than A-, VII. In the case of professional liability insurance,
such coverage shall be issued by companies either licensed or admitted to conduct
4
Exhibit "C'
business in the State of California so long as such insurers possesses the
aforementioned Best's rating.
E. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum insurance requirements above, and (2) insurance policy
endorsements or a copy of the insurance policy evidencing the additional insured
requirements in this Agreement, in a form acceptable to the City.
F. Self -Insured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-insured retention
("SIR") and/or deductible of the policy in lieu of the Consultant (as the named insured)
should Consultant fail to pay the SIR or deductible requirements. The amount of the
SIR or deductible shall be subject to the approval of the City. Consultant understands
and agrees that satisfaction of this requirement is an express condition precedent to the
effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR
or deductible constitutes a material breach of this Agreement. Should City pay the SIR
or deductible on Consultant's due to such failure in order to secure defense and
indemnification as an additional insured under the policy, City may include such
amounts as damages in any action against Consultant for breach of this Agreement in
addition to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and
contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Contractor fails to keep the insurance
required under this Agreement in full force and effect, City may take out the necessary
insurance and any premiums paid, plus 10% administrative overhead, shall be paid by
Consultant, which amounts may be deducted from any payments due Consultant.
I. Consultant shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor
to the City for review and approval. All insurance for subcontractors shall be subject to
all of the requirements stated herein.
11. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
5
Exhibit "C"
12. Ownership of Materials. Except as specifically provided in this
Agreement, all materials provided by Consultant in the performance of this Agreement
shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City. Consultant may, however, make and retain such copies of said
documents and materials as Consultant may desire.
13. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Consultant and its subcontractors shall maintain
reasonably full and complete books, documents, papers, accounting records, and other
information (collectively, the "records") pertaining to the costs of and completion of
services performed under this Agreement. The City and any of their authorized
representatives shall have access to and the right to audit and reproduce any of
Consultant's records regarding the services provided under this Agreement. Consultant
shall maintain all such records for a period of at least three (3) years after termination or
completion of this Agreement. Consultant agrees to make available all such records for
inspection or audit at its offices during normal business hours and upon three (3) days'
notice from the City, and copies thereof shall be furnished if requested.
14. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
15. Termination. The City may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to Consultant. The effective date of
termination shall be upon the date specified in the notice of termination, or, in the event
no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the
event of such termination, City agrees to pay Consultant for services satisfactorily
rendered prior to the effective date of termination. Immediately upon receiving written
notice of termination, Consultant shall discontinue performing services, unless the
notice provides otherwise, except those services reasonably necessary to effectuate the
termination. The City shall be not liable for any claim of lost profits.
16. Personnel/Designated Person. Consultant represents that it has, or will
secure at its own expense, all personnel required to perform the services under this
ri
Exhibit "C"
Agreement. All of the services required under this Agreement will be performed by
Consultant or under it supervision, and all personnel engaged in the work shall be
qualified to perform such services. Except as otherwise authorized by the City's Project
Manager, [If applicable, name of designated person] shall be the person who
primarily performs the work provided under this Agreement. Except as provided in this
Agreement, Consultant reserves the right to determine the assignment of its own
employees to the performance of Consultant's services under this Agreement, but City
reserves the right in its sole discretion to require Consultant to exclude any employee
from performing services on City's premises.
17. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
18. Time of Completion. Consultant agrees to commence the work provided
for in this Agreement within (5) days of being notified by the City to proceed and to
diligently prosecute completion of the work within ninety (90) calendar days from such
date or as may otherwise be agreed to by and between the Project Manager and the
Consultant.
19. Time Is of the Essence. Time is of the essence in this Agreement.
Consultant shall do all things necessary and incidental to the prosecution of
Consultant's work.
20. Delays and Extensions of Time. Consultant's sole remedy for delays
outside its control shall be an extension of time. No matter what the cause of the delay,
Consultant must document any delay and request an extension of time in writing at the
time of the delay to the satisfaction of City. Any extensions granted shall be limited to
Exhibit "C"
the length of the delay outside Consultant's control. If Consultant believes that delays
caused by the City will cause it to incur additional costs, it must specify, in writing, why
the delay has caused additional costs to be incurred and the exact amount of such cost
within 10 days of the time the delay occurs. No additional costs can be paid that
exceed the not to exceed amount absent a written amendment to this Agreement. In no
event shall the Consultant be entitled to any claim for lost profits due to any delay,
whether caused by the City or due to some other cause.
21. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
22. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
23. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
24. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
25. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by
the parties, may be referred by the parties hereto for mediation. A third party, neutral
mediation service shall be selected, as agreed upon by the parties and the costs and
expenses thereof shall be borne equally by the parties hereto. The parties agree to
utilize their good faith efforts to resolve any such dispute or controversy so submitted to
mediation. It is specifically understood and agreed by the parties hereto that mutual
good faith efforts to resolve the same any dispute or controversy as provided herein,
shall be a condition precedent to the institution of any action or proceeding, whether at
law or in equity with respect to any such dispute or controversy.
26. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
8
Exhibit T"
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
"CONSULTANT"
Onward Engineering
300 S. Harbor Blvd, Ste. 814
Anaheim, CA 92805
Attn.: Majdi Ataya, P.E.
Phone: (714)533-3050
E -Mail: MAtaya@oe-eng.com
"CITY"
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765-4178
Attn.: David G. Liu, P.E.
Phone: (909)839-7040
E-mail: DLiu@DiamondBarCA.Gov
27. Governing Law. This Agreement shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
28. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
29. Entire Agreement. This Agreement, and any other documents
incorporated herein by reference, represent the entire and integrated agreement
between Consultant and City. This Agreement supersedes all prior oral or written
negotiations, representations or agreements. This Agreement may not be amended,
nor any provision or breach hereof waived, except in a writing signed by the parties
which expressly refers to this Agreement. Amendments on behalf of the City will only
be valid if signed by a person duly authorized to do so under the City's Purchasing
Ordinance.
IN WITNESS of this Agreement, the parties have executed this Agreement
as of the date first written above.
"Consultant"
[Insert Full Name of Consultant]
By:
Printed Name:
Title:
By:
Printed Name:
Title:
Approved as to form:
N
"City"
CITY OF DIAMOND BAR
By:
Jimmy Lin, Mayor
ATTEST:
Tommye Cribbins, City Clerk
Exhibit "C"
By:
David A. DeBerry, City Attorney
*NOTE: If Consultant is a corporation, the City requires the following signature(s):
(1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary,
the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant
Treasurer. If only one corporate officer exists or one corporate officer holds more than
one corporate office, please so indicate. OR
The corporate officer named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to
the execution of the Agreement, must be provided to the City.
10
TO: CITY CLEIR�K�
FROM: � X7bu\ DATE: 011 I
ADDRESS:
ORGANIZATION:
AGENDA#/SUBJECT:
PHONE: gOe'"C T
(Optional) (Optional)
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
44Signature
This document is a public record subject to disclosure under the Public Records Act.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: JE'i'gIC DATE: _ f % — CPO /-7
ADDRESS: PHONE: /0'7- nU `96
(Optional) (Optional)
ORGANIZATION: '3 IC1745 /—,-ovist OIL&6
AGENDA#/SUBJECT: 3�y1 Tt (t�/Yli�?L(12, y yr �d t lti�V1V� i�S Fna- Ki ds" -
I expect to address the Council on the subject agenda/subject item
reflect my name and address as written above.
'T,e�zt-'-6 to L
Please have the Council Minutes
This document is a public record subject to disclosure under the Public Records Act.
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