HomeMy WebLinkAbout122016 - Agenda - Regular MeetingCity of
Diamond Bar
City Council Agenda
Tuesday, December 20, 2016
6:30 p.m. Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Jimmy Lin Ruth Low
Mayor Mayor Pro Tem
Carol Herrera Nancy A. Lyons Steve Tye
Council Member Council Member Council Member
City Manager James DeStefano • City Attorney David DeBerry • City Clerk Tommye Cribbins
Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are
available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability
as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please
contact the City Clerk at (909) 839-7010 during regular business hours.
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requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a
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DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are
broadcast live on Time -Warner Cable Channel 3 and Frontier ROS television Channel 47. You are
invited to attend and participate.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the
time the item is taken up by the Council. In addition, members of the public may, during the Public
Comment period address the Council on any Consent Calendar item or any matter not on the agenda
and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a
speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should
be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The
Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity
of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may
address the Council only once on an agenda item, except during public hearings, when the
applicantlappellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of
the meeting may result in the speaker being removed from the Council chambers.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted
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television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is
available for review during the meeting, in the foyer just outside the Council chambers. The City
Council may take action on any item listed on the agenda.
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HELPFUL PHONE NUMBERS
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
December 20, 2016
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA:
Next Resolution No. 2016-41
Next Ordinance No. 11(2016)
6:30 p.m.
Mayor
Pastor Paul Knopf,
Northminister Presbyterian Church
Council Members Herrera, Lyons, Tye,
Mayor Pro Tem Low, Mayor Lin
Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of Certificate of Recognition to Eagle Scout Eric Whatley for
being chosen as a Banner Carrier in the 2017 Rose Parade.
NEW BUSINESS OF THE MONTH:
1.2 Presentation of Certificate Plaque to Guacs Mexican Grill, 2709 S.
Diamond Bar Boulevard as New Business of the Month, December, 2016.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business
hours.
DECEMBER 20, 2016 PAGE 2
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and -give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Holiday Diamond Ride — November 25, 2016 through January 1, 2017 —
Free shuttle service to and from Diamond Bar Shopping Centers. For
ages 18 years and older.
5.2 Parks and Recreation Commission Meeting — December 22, 2016 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive. (Cancelled).
5.3 Christmas Holiday — December 23 and 26, 2016 - City Offices will be
closed in observance of the Christmas Holiday beginning Friday,
December 23 through Monday December 26. City Offices will re -open
Tuesday, December 27, 2016 at 7:30 a.m.
5.4 Holiday Tree Curbside Collection Program — December 27, 2016 through
January 6, 2017. Trees free of decorations and flocking may be left at the
curb for free pickup during this period. Any tree over 6 ft. must be cut in
half.
5.5 Planning Commission Meeting - December 27, 2016 — 7:00 p.m.,
(Cancelled).
5.6 New Year's Holiday — January 1, 2017 — City Offices will be closed
Monday, January 2, 2016 in observance of New Year's Day. City Offices
will re -open Tuesday, January 3, 2017 at 7:30 a.m.
5.7 City Council Meeting, January 3, 2017 —Adjourned to January 17, 2017.
5.8 Planning Commission Meeting — January 10, 2017 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.9 Traffic and Transportation Commission Meeting — January 12, 2017 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
DECEMBER 20, 2016 PAGE 3
5.10 City Council Meeting —January 17, 2017 —6:30 p.m., AQMD/Government
Center, Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR:
6.1 Waive reading in full of all ordinances and resolutions and adopt the
Consent Calendar.
6.2 City Council Minutes:
(a) Study Session of December 6, 2016.
(b) Regular Meeting of December 6, 2016.
Recommended Action: Approve.
Requested by: City Clerk
6.3 Ratification of Check Register — Dated December 1, 2016 through
December 14, 2016 totaling $1,783,516.66.
Recommended Action: Ratify
Requested by: Finance Department
6.4 Approval of Notice of Completion for the Stardust and Peterson Park
Improvement Project.
Recommended Action: Approve.
Requested by: Public Works Department
6.5 Adopt Resolution No. 2016 -XX: Approving Final Tract Map No.
63623, for the Subdivision of a 30 Acre Site into 99 Residential Units,
Located South of Larkstone Drive, East of Morning Sun Avenue, and
West of Brea Canyon Road (known as the South Pointe
Development), in the City of Diamond Bar.
Recommended Action: Adopt.
Requested by: Public Works Department
DECEMBER 20, 2016 PAGE 4
6.6 Appropriate Unrestricted Traffic Improvement Fund Reserves in the
Amount of $9,000 to the FY16/17 Capital Improvement Program (CIP)
Budget for the Pathfinder Road Rehabilitation Project; Approve a
Cooperative Agreement with the County of Los Angeles for the
Preliminary Engineering, Solicitation of Construction Bids and
Award of Construction Contract, and the Contract Administration of
the Pathfinder Road Rehabilitation Project.
Recommended Action: Appropriate, Approve and Authorize.
Requested by: Public Works Department
6.7 Appropriate $45,000 of Prop C Fund Reserves to the FY 16/17 Capital
Improvement Program (CIP) Budget; Adopt Resolution No. 2016 -XX:
Approving Plans and Specifications and Establishing a Project
Payment Account; and Award of Contract for the Construction of the
Diamond Bar Boulevard Raised Median Modification at Maple Hill
Road Project to CT&T Concrete Paving Inc. in the Amount of
$117,691.80, Plus a Contingency Amount of $10,420 for a Total
Authorization of $128,111.80.
Recommended Action: Appropriate, Adopt and Award.
Requested by: Public Works Department
6.8 Appropriate $9,750 from the General Fund Reserves to the FY 2016-
17 Capital Improvement Program Budget; Adopt Resolution No.
2016 -XX: Approving Plans and Specifications and Establishing a
Payment Account; Award the Construction Contract for the City
Hall Server Room HVAC Replacement Project (25816) to DC
Integrate, Inc. in the Amount of $78,585 and Authorize a Contingency
Amount of $11,165 for a Total Contract Authorization Amount of
$89,750.
Recommended Action: Appropriate, Adopt and Award.
Requested by: Public Works Department
6.9 Approval of Contract Amendment No. 1 with Iteris, Inc. in the
Amount of $37,000 for On -Call Traffic and Transportation
Engineering Services in FY 2016/17.
Recommended Action: Approve.
Requested by Public Works Department
DECEMBER 20, 2016 PAGE 5
6.10 Approval of Contract Amendment No.1 with Fehr & Peers in the
Amount of $30,000 for On -Call Traffic and Transportation
Engineering Services in FY 2016/17.
Recommended Action: Approve.
Requested by Public Works Department
6.11 Approval Expenditures with Lester Lithographic, Inc. for Printing
Services in an Amount of $43,808, with a Contingency Not to Exceed
5 Percent or $2,190.40 for a Total Authorized Amount of $45,998.40
for the Remainder of FY 2016-17 and Authorize the City Manager to
Execute any Necessary Documents for Such Services.
Recommended Action: Approve
Requested by: Public Information Department
6.12 Award of Contract to Civic Plus for Design, Maintenance, and
Hosting Services for the City's Website in the Website in the Amount
$55,774 and Authorize the City Manager to Execute Annual Contract
Renewals.
Recommended Action: Award.
Requested by: Public Information Department
7. PUBLIC HEARINGS: 6:45 p.m., or as soon thereafter as matters may be heard.
7.1 Adopt Resolution No. 2016 -XX: Approving the Community
Development Block Grant Program Allocation Including $200,014 in
FY 17-18 Funds and $12,552 from Unallocated Balance of Funds for
the Total Amount of $212,566.
Recommended Action: Receive Staff's presentation; Open the Public
Hearing; Receive Testimony; Close the Public Hearing; Discuss and
Adopt.
Requested by: Community Development Department
DECEMBER 20, 2016 PAGE 6
8. COUNCIL CONSIDERATION:
8.1 Adopt Resolution No. 2016 -XX: Authorizing a Reward of up to
$10,000 for Information Leading to the Arrest and Conviction
of the Person(s) Responsible for the Deaths of Cheng Long Wang
and Mei Chu Chung.
Recommended Action: Adopt.
Requested by: City Manager
8.2 Adopt Resolution No. 2016 -XX: Amending Resolution No. 2009-18
and the City's Parking Penalty Schedule.
Recommended Action: Adopt.
Requested by: City Manager
8.3 Ratify City Council Committee Appointments and Adopt Resolution
No. 2016 -XX: Confirming the Appointment of Specific
Representatives to the San Gabriel Valley Council of Governments.
Recommended Action: Ratify and Adopt.
Requested by: Mayor Lin
COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda #6.1
6.1 Waive reading in full for all ordinances and resolutions and adopt the
Consent Calendar.
There is no report for this agenda item.
Agenda No. 6.2(a)
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
DECEMBER 6, 2016
STUDY SESSION: M/Lyons called the Study Session to order at 6:00 p.m.
in Room CC -8 of the South Coast Air Quality Management District/Government Center,
21865 Copley Drive, Diamond Bar, CA 91765.
Present: Council Members Carol Herrera, Ruth Low, Steve Tye, Mayor Pro
Tem, Jimmy Lin and Mayor Nancy Lyons.
Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney;
Ryan McLean, Assistant City Manager; David Liu, Public Works Director; Greg Gubman,
Community Development Director; Anthony Santos, Assistant to the City Manager; Amy
Haug, Human Resources/Risk Manager; Cecelia Arellano, Public Information
Coordinator, and Tommye Cribbins, City Clerk.
Also Present: LASD Capt. AI Reyes and Lt. Phillip Marquez.
► PROPOSAL TO AUTHORIZE A $10,000 REWARD FOR INFORMATION
LEADING TO THE ARREST AND CONVICTION RE: DEATH OF RESIDENTS
CHENG LONG WANG AND MEI CHU CHUNG.
CM/DeStefano stated that the 5:30 p.m. start time of the Study Session was
incorrectly published on the City's website and in consultation with the City
Attorney and staffs beliefs, it was felt that the best thing to do was to move the
Study Session to 6:00 p.m.
CM/DeStefano explained that the reason Captain Reyes and Lieutenant Marquez
have joined tonight's meeting is that the Sheriff's Department has been
aggressively going after those responsible for the two mid-October homicides.
Those in Homicide have asked for the public's assistance via the City Council
considering a Reward for Information that would lead to the arrest and conviction
of those responsible. On a couple of occasions Council has done this before and
in short, staff concurs with the Sheriff's Department with asking the Council if it
has any interest in offering a $10,000 reward for the arrest and conviction. The
term of the reward would be for one year and if, for some reason, no conclusion
could be generated the Council would always have the option to extend the time -
period. If the Council has an interest in doing so, this matter would be formalized
by Resolution at the City Council's meeting on the 20th, but between now and the
201h, staff would be able to work with the Sheriff's Department as they gear up
with their publicity.
C/Low asked how material the information would have to be in order for someone
to obtain the reward money.
Captain Reyes said his understanding was that it would have to lead to the arrest
and conviction.
C/Low asked who decides that.
DECEMBER 6, 2016 PAGE 2 CC STUDY SESSION
Captain Reyes said it would be decided by the City
CM/DeStefano said the information referenced in his memorandum were open
cases and this issue has not come to a conclusion. Like the existing Report for
Reward Program, it would be a combination of the Sheriffs Department and City
staff making a recommendation to the Council as to the amount of the award;
however, since it has not been done before it would be new territory.
CA/DeBerry said that the Council would want to have language in the Resolution
that said something to the effect "at the discretion of the City Council". So going
to the materiality question from C/Low, someone who perhaps gave a smidgeon
of evidence that led to evidence and to the arrest, the City Council would have the
discretion as advised by staff and the Sheriff as to whether or not it was material
enough to specify for the award.
C/Low asked if the reward was severable between multiple informants.
CA/DeBerry said that echoing what CM/DeStefano said, it would depend on how
the resolution was set up. If there is a $10,000 reward and there are several
people that are eligible, it would be divided based upon the City Council's
discretion as to whose evidence was most material or it could be given to one
person.
M/Lyons asked if the person has to be convicted, it could take a long time and in
that case, is this reward offer really much of incentive?
Captain Reyes explained that Homicide is asking so that they can hopefully draw
out people to provide information. If there is somebody out there that may be a
material witness or can possibly provide the department with information as to
who "this person or persons" is who may have committed the crime. The Board of
Supervisors is putting forth such a request for a $20,000 reward on this case.
MPT/Lin said he thought that because of the process it may take a long time for it
to materialize.
Captain Reyes said he did not know the timeframe
MPT/Lin said that residents who are interested in this case told him that getting
reward money from the County would take a long time.
M/Lyons said she wondered if a promise of money down the road was sufficient to
motivate somebody to tell homicide what would be helpful to solve the case.
Captain Reyes said it would be up to the person or persons who might have that
kind of information. It is homicide's position that it would be helpful to stimulate
information if that information is out there and if anybody has information that
would prompt them to proceed with the investigation.
DECEMBER 6, 2016 PAGE 3 CC STUDY SESSION
M/Lyons said if it doesn't work the City would not have to pay them.
Captain Reyes said that M/Lyons was correct.
C/Low asked if anyone had spoken with the family of the victims and whether they
said anything.
Captain Reyes said he is not aware that anybody has spoken to the family of the
victims regarding the offer of a reward.
C/Low asked if the family lives in Diamond Bar, or whether just the victims lived in
Diamond Bar?
Captain Reyes said the information he has indicates it is only the victims that
resided in Diamond Bar. He is not aware of any other family members living in
the City or in the area.
C/Low asked how long the victims lived in Diamond Bar.
M/Lyons said she believed it was 15-16 years.
CM/DeStefano said it could be longer but it was at least a good 15 plus years.
MPT/Lin said he was contacted by residents and a newspaper reporter who told
them that the Sheriff's Department tried to have the County put in some reward
money but they were informed it may take a long time for it to happen.
Regardless of what the County does, this occurred in the City of Diamond Bar and
the Council should initiate some action here. In terms of the reward, he
remembers a couple of years ago when there was a gunfight at Big Bear Lake
and a $200,000 reward was offered. Multiple people came out to claim that they
were the one who gave the tip and he believes the County of San Bernardino split
the reward money to different people.
Captain Reyes said that in that case, the suspect was known. It was the
Christopher Domer case.
CM/DeStefano said that it was complicated because he was never arrested or
convicted because he died during the gunfight at the end.
CM/DeStefano said that the issue before the City Council tonight is one of simply
whether or not the Council would like staff to move forward and bring this back to
the Council on the 20th for formal decision. In terms of the details (payouts, etc.)
that can be worked out over time. Staff wants to know whether the Council has
an interest so staff can get the formal answers.
C/Tye said it is for arrest and conviction.
DECEMBER 6, 2016 PAGE 4 CC STUDY SESSION
CM/DeStefano said that is what staff's recommendation is which is typically the
way it is set up; however, it is Council's choice.
C/Herrera asked if Captain Reyes agreed with arrest and conviction or did he
think that conviction might be more difficult and not lead to any tips.
Captain Reyes said that homicide recommended arrest and conviction.
CA/DeBerry said that if conviction is not included the City is giving money to
somebody who has given information that did not result in the suspect being
convicted and you do not want to invite "false" information just to get the reward.
M/Lyons asked for Council's conclusion and Council unanimously agreed to move
forward with the request.
► STATEWIDE ELECTION LEGISLATIVE UPDATE — SB 415 & 450.
CM/DeStefano stated that this item has to-do with mandatory changes to the
City's election schedule moving away from odd numbered year elections to even
numbered year elections. Staff is introducing this topic to the City Council tonight
and there will be decisions the Council will make over the next few months (not
this evening) as the November 2017 election approaches.
Assistant to the City Manager Santos reported that there are two pieces of
legislation this presentation covers: 1) SB 415 and 2) SB 450. The Council has
elections that have been held in odd numbered years since incorporation.
Statewide elections are held in even number years. There has been discussion at
the state level about consolidating elections to even numbered years as a
mechanism to increase voter turnout.
SB415 requires cities that have a decrease in voter turnout greater than 25
percent relative to their municipal election versus the turnout during statewide
elections to institute a change or have a plan by January 1, 2018 that requires
those elections to be in even numbered years by November 8, 2022. Average
voter registration was about 30,517 in the last four June and November elections;
ballots cast were about 15,194 with a voting percentage of 49.79 percent. For the
statewide primary election (June) the voter registration was 30,153 and ballots
cast were 7,781 for a percentage of 25.8 percent. The statewide total average of
the four indicates there were about 30,335 registered voters with an average of
11,487 actual ballots with a voting percentage of about 37.87 percent. For the
City there were 30,658 registered voters and ballots cast were 5,101 for an
average voting percentage of 16.64 percent. All factors considered, the average
is 56.06 percent discrepancy between the voting percentages of the statewide
even numbered year elections and the citywide odd numbered year elections, well
above the 25 percentage threshold. Because Diamond Bar is above that
DECEMBER 6, 2016 PAGE 5 CC STUDY SESSION
threshold (difference), the City must change its voting from odd to even -numbered
years. Diamond Bar has to have a plan in place by January 1, 2018 to evaluate
options on when the City decides to change its election cycle. The second target
date is the November 8, 2022 where the City elections must begin the even
numbered year cycle elections. The City cannot change the term of office for
existing Council Members. Council Members are elected for four-year terms and
Council Members must sit for the remainder of their four-year terms. The
Government Code allows cities to extend or reduce future terms by 12 months
which means the Council can institute a five-year term or a three year -term, not a
two and one-half year or five and one-half year term. Understanding the deadline
for the plan and the target date for commencing the even year cycles led to the
following options:
Option 1 — Instituting three year terms beginning in the 2017 year election so that
the preceding even year election will occur in 2020. Thereafter, it will be a four-
year term. For the 2019 election it would be a three-year term for an even
numbered election beginning in 2022 which would then become a four-year term
and the next election would be 2026.
Option 2 Instituting a five-year term beginning in 2017 and instituting an even -
numbered election in 2022 and again in 2026. The same would apply to the
election of 2019, a five-year term for the 2024 election which would again institute
a four-year term.
Option 3a — No change in 2017 which could then be a four-year term and 2019
would institute a three-year Council term and in 2021 another three-year term to
commence the even numbered cycle in 2024 and 2026.
Option 3b — Institute five-year terms and do nothing in 2017, institute a five year
term in 2019 and subsequently in 2021 which would then trigger the even
numbered term beginning in 2018 and 2026.
These are informational options. Again, there are two deadlines — 1) Having a
plan in place by January 1, 2018 and 2) initiation of Option 1 or 2 prior to calling
the election in 2017. If the Council wished to wait, Option 3a and 3b would mean
no immediate action for this year (change the 2019 and 2021 election). In either
case, the City Council would have to institute a plan by January 1, 2018.
If the City Council were to choose to go to a five-year extension it could choose
whether it wanted to have the elections in June for the statewide even numbered
cycle or November because the Council could extend up to 12 months.
CM/DeStefano asked if the Council had questions at this point or wished to assign
staff homework to research and provide information to the Council at a later date.
C/Herrera asked if a three-year term versus a five-year term saves the City
money.
DECEMBER 6, 2016 PAGE 6 CC STUDY SESSION
CM/DeStefano said it looks like Option 3a would be the most expensive because
the City would be running back to back elections with each being probably
$175,000 to $200,000 by that time.
Asst.toCM/Santos said that if the term was shortened it would affect the budget by
50 percent additional for one year depending on the County's cost. It is to the
City's advantage to institute a plan sooner rather than later to make sure it can be
consolidated with the County because they have limited capacity which in theory,
will decrease the pro -rata share. However, it is unknown what the implementation
will be like from the County's perspective but consolidation is less expensive than
a free-standing election.
CM/DeStefano said that while there is uncertainty with respect to what the County
will do it is still better than the City having to gear up to hold separate elections.
MPT/Lin asked what the absolute deadline would be for Council to make its
decision if Council decided to have an election in November 2017.
CM/DeStefano responded by May 2017
MPT/Lin said he believed a five-year term was too long for a municipal
government. Three years is fine but five years is too long.
C/Tye felt that from a public standpoint, he believes it is better for the community
to go for the shorter term. It is better for Council Members to go longer because
of the aggravation and cost, but it is better for the community to go shorter term
and then the community knows the Council is doing what is best because of this
State law. The City has no choice; the numbers speak for themselves.
MPT/Low said she did not necessarily believe it was beneficial to the public that
shorter is better.
Tye said he did not mean it was better. He was talking about public perception
MT/Low said that on the other hand, maybe people are so tired of seeing the
signs they say "thank God" we can put that off for another year.
M/Lyons suggested the City Council consider this item and have a further
discussion about it in January.
CM/DeStefano said he expected other cities and colleagues will begin to discuss
this more and more because everyone has to make these decisions.
DECEMBER 6, 2016 PAGE 7 CC STUDY SESSION
MPT/Low asked how the City could get the County to start agreeing to let
Diamond Bar put ballot statements online as opposed to printing them which
would likely be a savings for anybody who wants to run.
C/Tye and M/Lyons agreed it would be a good idea.
Public Comments: None.
ADJOURNMENT: With no further business to come before the City Council,
M/Lyons recessed the Study Session at 6:28 p.m. to the Regular Meeting.
Tommye Cribbins, City Clerk
The foregoing minutes are hereby approved this
Jimmy Lin, Mayor
day of
2017.
Agenda No. 6.2(b)
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
DECEMBER 6, 2016
STUDY SESSION:
6:00 p.m., Room CC -8
► Proposal to authorize a $10,000 Reward for Information leading to the
Arrest and Conviction Re: Death of Residents Cheng Long Wang and Mei
Chu Chung — Discussion and Action
No. Statewide Election Legislative Update — SB 415 & 450 — Discussion and
Action
Public Comments: None.
Recessed: 6:28 p.m.
CALL TO ORDER: Mayor Lyons called the Regular City Council meeting
to order at 6:34 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Lyons
INVOCATION: Luke Pamplin, Director of Young Adult Ministry,
Evangelical Free Church, gave the invocation
ROLL CALL: Council Members Herrera, Low, Tye, Mayor Pro Tem
Lin and Mayor Lyons.
Staff Present: James DeStefano, City Manager; David DeBerry, City
Attorney; Ryan McLean, Assistant City Manager; David Liu, Public Works Director; Greg
Gubman, Community Development Director; Anthony Santos, Assistant to the City
Manager; Amy Haug, Human Resources/Risk Manager; Cecelia Arellano, Public
Information Coordinator; Ehren Magante, Systems Administrator; and Tommye
Cribbins, City Clerk.
Mayor Lyons announced that no reportable action was taken during the Study Session.
APPROVAL OF AGENDA: As Presented:
REORGANIZATION OF CITY COUNCIL:
1.1 Selection of Mayor
C/Low nominated MPT/Lin to serve as Mayor. C/Tye seconded the nomination.
C/Herrera moved nominations be closed.
DECEMBER 6, 2016 PAGE 2 CITY COUNCIL
C/Lin was unanimously elected to serve as Mayor of the City of Diamond Bar by
the following Roll Call vote:
C/Herrera
Yes
C/Low
Yes
C/Tye
Yes
C/Lin
Yes
C/Lyons
Yes
1.2 Selection of Mayor Pro Tem
C/Lyons nominated C/Low to serve as Mayor Pro Tem. C/Tye seconded the
nominations. C/Herrera moved nominations be closed.
C/Low was unanimously elected to serve as Mayor Pro Tem of the City of
Diamond Bar by the following Roll Call vote:
C/Herrera
Yes
C/Low
Yes
C/Tye
Yes
C/Lyons
Yes
M/Lin
Yes
1.3 Presentation to Outgoing Mayor Nancy A. Lyons
M/Lin and City Council Members presented Outgoing Mayor Lyons with a
commemorative gavel.
C/Lyons said that it had been a great honor to serve as the City's Mayor and that
she has enjoyed working with the terrific staff and Council.
C/Tye presented a commemorative Bobble Head to outgoing Mayor Lyons
RECESS/RECEPTION: M/Lin recessed the City Council Meeting at 6:42 p.m.
RECONVENE: M/Lin reconvened the City Council Meeting at 7:06 p.m.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None.
DECEMBER 6, 2016 PAGE 3 CITY COUNCIL
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
i
CM/DeStefano stated that it was his pleasure to join the Engineering/Public Works
staff at the American Public Works Association luncheon during which the City
received an award from the Southern California Chapter of the American Public
Works Association for the Grand Avenue Beautification Project. Diamond Bar
was chosen to receive this 2016 Project of the Year because of the details, effort
and excellence that was put forth in that project. In addition to improving Grand
Avenue and Diamond Bar Boulevard the City has set forth the framework and
palate to install the same types of public improvements/streetscape amenities
throughout the City with projects and resource availability. To that end, the City
recently completed the intersection of Brea Canyon Road at Diamond Bar
Boulevard. Diamond Bar was represented by statements from the APWA
indicating that the City leaders wanted a bold statement to initialize the citywide
branding of this public right-of-way and talked about the steel cut panels, timber
rails, details in the crosswalks, sidewalks and the landscape design overall as the
City's attempt to hearken back to the "ranchland" history of the City. In addition to
staff members, individuals from the design firm of David Volz Design who assisted
in crafting the streetscape elements for the Grand Avenue project were present.
Congratulations to David Volz and to staff who implemented the project and
managed its construction.
Pui Ching Ho, Diamond Bar Library spoke about upcoming December library
events beginning with the Holiday Music Concert on Saturday, December 10 at
3:00 p.m. All ages are welcome and the program is sponsored by the Diamond
Bar Friends of the Library. Santa will be at the library on Saturday, December 17
at 10:30 a.m. and will read a story and offer children an opportunity to tell him
what they want for Christmas. Parents will be able to take pictures of their
children with Santa. Those who are searching for the perfect gift for their family
and friends are encouraged to stop by the Friends of the Library bookstore,
Basically Books, one located inside the library and the other in the shopping
center at 23447 Golden Springs Drive (at Diamond Bar Boulevard). People who
purchase books from Basically Books are helping to support the library. Please
check the library website at http://colapublib.org/libs/diamondbar/index.php for
additional programs and events.
Grace Lim Hayes, Hampton Court Homeowners Association, expressed her
gratitude to the City for the improvements to Washington Street which has
dramatically improved residents' sense of security. Another concern is the lack
of parking on Washington Street and the HOA would like the City to consider
marking parking spaces with small notches to make it a more efficient use of
space. Two communities and more than 300 families compete for the space,
especially during the holidays. Parents are very concerned for their young adults
who struggle to find parking close to their homes at night.
DECEMBER 6, 2016 PAGE 4 CITY COUNCIL
C!
5.
RESPONSE TO PUBLIC COMMENTS:
CM/DeStefano responded to Ms. Hayes that the City has permitted parking on
public streets in certain locations. There is an example of the notched parking
spaces near Diamond Bar High School where spaces were identified on
Pathfinder Road. Staff has heard similar requests for identified parking spaces
on Washington Street in the past, specifically about perpendicular parking or
diagonal parking. In this case, it is a style staff is familiar with and can
specifically look in that direction to possibly move forward with an action plan
without too much trouble. In speaking briefly with PWD/Liu it sounds like
something the City can do.
5.1 Holiday Diamond Ride — November 25, 2016 through January 1, 2017 —
Free shuttle service to and from Diamond Bar Shopping Center for ages
18 and older — Rides can be booked by calling 800-578-6555.
5.2 Traffic and Transportation Commission Meeting — December 8, 2016 —
7:00 p.m., Windmill Community Room, 21810 Copley Drive (Canceled)
5.3 Planning Commission Meeting — December 13, 2016 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive (canceled).
5.4 City Council Meeting — December 20, 2016 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive
6. CONSENT CALENDAR: C/Lyons moved, C/Tye seconded, to approve
the Consent Calendar as presented with C/Lyons pulling Item 6.10 for separate
consideration. Motion carried by the following Roll Call vote:
AYES:
COUNCIL MEMBERS
NOES:
COUNCIL MEMBERS
ABSENT:
COUNCIL MEMBERS
Herrera, Lyons, Tye, VC/Low, M/Lin
None
None
6.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS
AND ADOPT THE CONSENT CALENDAR.
6.2 APPROVED CITY COUNCIL MINUTES — Regular Meeting of November
15, 2016.
6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MINUTES — Regular Meeting of October 27, 2016.
DECEMBER 6, 2016 PAGE 5 CITY COUNCIL
6.4 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION
COMMISSION MINUTES:
6.4.1 Regular Meeting of July 14, 2016
6.4.2 Regular Meeting of September 8, 2016.
6.5 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular
Meeting of October 11, 2016.
6.6 RATIFIED CHECK REGISTER — Dated November 10, 2016 through
November 30, 2016 totaling $2,597,356.20.
6.7 APPROVED TREASURER'S STATEMENT — for Month of October 2016.
6.8 APPROVED ADJOURNING THE DECEMBER 20, 2016 CITY COUNCIL
MEETING TO JANUARY 17, 2017.
6.9 ADOPTED RESOLUTION NO. 2016-40: AMENDING 2016-17 FISCAL
YEAR BUDGET IN THE PUBLIC WORKS DEPARTMENT, ELIMINATING
THE PARK MAINTENANCE INSPECTOR CLASSIFICATION, AND
ESTABLISHING THE FACILITIES AND ASSETS MAINTENANCE
TECHNICIAN AND MAINTENANCE WORKER JOB CLASSIFICATIONS
AND SALARY GRADES EFFECTIVE DECEMBER 10, 2016; AND,
AMENDING RESOLUTION NO. 2016-20.
6.11 APPROVED AUTHORIZATION BY THE CITY COUNCIL FOR
APPROVAL OF EXPENDITURES OF UP TO $60,000 PAYABLE TO
ALLIANT INSURANCE SERVICES FOR THE PURCHASE OF TENANT
USER LIABILITY INSURANCE AND SPECIAL EVENT INSURANCE FOR
FISCAL YEAR 2016-17.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.10 APPROPRIATE $8,507 FROM THE GENERAL FUND RESERVES AND
APPROVE AMENDMENT NO. 8 TO THE CONTRACT WITH
BRIGHTVIEW LANDSCAPE SERVICES, INC. FOR LANDSCAPE
MAINTENANCE AT DIAMOND CANYON PARK FOR THE DECEMBER
3, 2016 THROUGH JUNE 30, 2017 PERIOD IN AN AMOUNT OF
$20,377, FOR A TOTAL CONTRACT AMOUNT OF $428,493 FOR
FISCAL YEAR 2016-17.
C/Lyons asked for clarification on this item. She is concerned about this
because the park is very complex with five different gardens, park
amenities and slopes and wanted to know why staff believes Brightview
would be able to provide these services.
DECEMBER 6, 2016 PAGE 6 CITY COUNCIL
CM/DeStefano stated that through the Council's budget process adopted
in June 2016 all park maintenance has been moved to Engineering and
Public Works. PWD/Liu has been examining all aspects of that new
responsibility and implementing a variety of great changes. Part of the
new responsibility for his shop includes this park for which PWD/Liu will
provide more detail as to why Brightview and what will be done over the
next few months with this particular project. In addition, Council may
recall that the City is going through a process to bid out all of the City's
landscape maintenance services and staff will be coming back to the City
Council in March/April of 2017 for consideration regarding those
maintenance contracts.
PWD/Liu said that this contract runs through June 30, 2017. Brightview is
a full service company and has all of the specialty professionalism in
terms of maintaining the Diamond Bar service levels. As a contract
service city, Diamond Bar relies on a team of consultants using staff
management oversight. With respect to this park, there have been many
closely coordinated meetings between the maintenance contractor and
staff. In addition, three or four months ago staff began coordinating
meetings with the developer's contractor. Lennar hired a contractor to
build the park and staff and Lennar began coordinating those efforts from
the beginning. PWD/Liu said he learned yesterday that within the next
couple of weeks the contractor who built the new park will be meeting with
Brightview to continue coordinating and maintaining the service level at
the highest possible standards. Staff could have gone out to other
contractors but in accordance with the plan moving forward, RFP's will be
released soon after the new year with the goal of obtaining additional
proposals from other competent contractors who can maintain all of the
parks and facilities at the highest standard. Currently, there are 12 parks
being maintained by Brightview and because of their record working to
maintain the parks as expected, it makes sense to keep the maintenance
with Brightview. There were two other proposals from current providers,
both of which came in higher than Brightview and it did not make sense to
staff to pay $600 or $900 more per month for the same level of service
established with Brightview.
C/Lyons reiterated that her primary concern was about the uniqueness of
the new park and Brightview's ability to provide the level of service the
City expects. Obviously, staff has looked at this and believes that
Brightview has the experience to maintain the different types of gardens
and grass, etc.
PWD/Liu responded "absolutely".
DECEMBER 6, 2016 PAGE 7 CITY COUNCIL
MPT/Low said that in the staff report under financial impact, the last
sentence reads "is requesting an additional appropriation of $8,507 from
developer paid fees to the City from Lennar Homes" and the summary
says this amount is coming from the General Fund Reserves. She asked
if these were the same funds.
PWD/Liu said that as Council knows, various funding sources that go into
the General Fund comes from a variety of different sources including
development projects. In this case, the City received "park fees" from the
developer and similar to traffic mitigation fees and franchise fees that are
collected from this and other developers, etc. go into the General Fund. In
this case, the money is coming out of the General Fund and the original
funding source was the park fees that were collected from the developer.
C/Lyons moved, MPT/Low seconded, to approve Item 6.10. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
7. CONTINUED PUBLIC HEARING: None.
8. COUNCIL CONSIDERATION: None.
Herrera, Lyons, Tye, VC/Low,
M/Lin
None
None
RECESS: M/Lin recessed the City Council meeting to the annual Public Financing
Authority meeting at 7:23 p.m.
RECONVENE: M/Lin reconvened the City Council meeting at 7:33 p.m.
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Lyons reported that along with MPT/Low, she was able to recognize the
Diamond Bar Volunteer Patrol last Thursday evening. She enjoyed meeting the
volunteers and thanked them for their service to the City. The volunteers provide
a very important component of public safety for Diamond Bar. With her
colleagues she participated in the Grand Opening and Ribbon Cutting for the
new Diamond Canyon Park. For those who have not visited the park, there are
places to walk and a couple of playgrounds. She congratulated Diamond Ranch
High School for being recognized as one of the most beautiful high schools in
California. She attended the San Gabriel Valley Regional Chamber of
Commerce Business Awards Dinner with SA/Lopez during which they recognized
local business South Coast Cabinet as the "Green 2016 Business of the Year".
She thanked staff and her colleagues for making her year as Mayor so enjoyable.
DECEMBER 6, 2016 PAGE 8 CITY COUNCIL
C/Herrera attended the Grand Opening of Diamond Canyon Park which is a very
attractive park. Many attended the event which was very nice and she thanked
staff for their efforts to make the event enjoyable for everyone. She
congratulated new Mayor Jimmy Lin and to new Mayor Pro Tem Ruth Low. She
thanked outgoing Mayor Nancy Lyons who worked very hard during her tenure
attending many events, visiting every restaurant in the City during Restaurant
Week. She did a lot to promote business in the City during the past year. 2017
will be a great year for Diamond Bar.
C/Tye thanked outgoing Mayor Lyons for doing a great job for the City during her
tenure. He appreciated her initiative in getting Restaurant Week going. Years
from now when our kids and grandkids are here during Restaurant Week
everyone will be able to say that happened on her watch. Good job!
Congratulations to newly elected M/Lin and MPT/Low. While he was unable to
attend the Grand Opening, it was wonderful to see the new Diamond Canyon
Park being used. Diamond Bar continues to get the most out of what it has
available. This 3 -acre park is a good use of the space. It turned out very, very
nice and he knows folks in the area will make good use of the new park.
MPT/Low commented that the Volunteer Patrol Holiday Appreciation Dinner was
a very nice event. Several volunteers are present this evening and all have been
so faithful in executing their duties. She thanked them and said she appreciated
them for all they do to add to the quality of life in Diamond Bar. She concurred
with her colleagues that the new Diamond Canyon Park is wonderful, beautiful,
and peaceful, and it gives one a new perspective on being away from the traffic
on Diamond Bar Boulevard. The creation of that park was a great job. On
Monday she attended the swearing-in ceremonies of District Supervisor Janice
Hahn who succeeds Supervisor Don Knabe. She invited Supervisor Hahn to visit
Diamond Bar to see all of the good things happening in the City. A note to
families, the Holidays are ahead and please be vigilant about your safety. Lock
your doors, keep your gifts out of sight and make sure you do not leave
packages on the porch and be safe when driving. She thanked outgoing Mayor
Lyons for her leadership and service to the community during the past year — you
did a fantastic job and MPT/Low appreciates her example and mentorship. She
thanked her colleagues for their friendship, confidence, help and encouragement.
It has been a pleasure to serve on the City Council. She congratulated M/Lin
and said she looked forward to a great year.
M/Lin congratulated PWD/Liu for the beautification award. He expressed his
gratitude to his four colleagues for trusting him to lead the City during 2017 which
is a very big responsibility for anyone to assume. Especially during the past few
years Diamond Bar has been fortunate to have a small elite group of mayors
including Carol Herrera, Steve Tye and Nancy Lyons, all of whom have done a
great job in that capacity. He is committed to carrying forward the City's agenda
and will attempt to do, at the very least, as good a job as his predecessors. In
DECEMBER 6, 2016 PAGE 9 CITY COUNCIL
the coming year issues that will require continuous attention will include
resolution of the SR57/60 traffic improvements. Economic Development will
continue to be his and the entire Council's priority and there will be a continued
effort to redevelop land within the City limits to the best use possible. Public
Safety is always an important concern in Diamond Bar. Potential repercussions
from the recent passage of Prop 57 and Prop 64 legalizing Marijuana are yet to
be seen and the City is and will be ready to combat negative impacts. Diamond
Bar cannot pride itself to be a great City unless it can provide a safe community
for its residents. It is also very fortunate that Diamond Bar is blessed to have a
solid and cohesive City Council so it can continue to get things done instead of
playing politics without accomplishing what it is elected to do — in his case, what
he was "appointed" to do. He is certain that as a group the Council will continue
to march ahead with the same spirit and empowerment of the people. He
thanked everyone for their vote of trust.
ADJOURNMENT: With no further business to conduct, M/Lin adjourned the Regular
City Council Meeting at 7:42 p.m. to January 17, 2017.
Tommye Cribbins, City Clerk
The foregoing minutes are hereby approved this day of
Jimmy Lin, Mayor
2017.
CITY COUNCIL
Agenda 4 6.3
Meeting Date: December 20, 2016
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Maga e.r
TITLE: Ratification of Check Register dated December 1, 2016 through
December 14, 2016 totaling $ 1,783,516.66
FINANCIAL IMPACT:
Expenditure of $ 1,783,516.66 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly basis
with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated December 1, 2016 through
December 14, 2016 for $ 1,783,516.66 is being presented for ratification. All payments
have been made in compliance with the City's purchasing policies and procedures.
Payments have been reviewed and approved by the appropriate departmental staff and
the attached Affidavit affirms that the check register has been audited and deemed
accurate by the Finance Director.
Luisa Allen
Accounting Technician
REVIEWE BY:
Finance Director
Attachments: Affidavit and Check Register — 12/1/16 through 12114/16.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated December 1, 2016 through December 14, 2016 has been
audited and is certified as accurate. Payments have been allowed from the following
funds in these amounts:
Description
General Fund
OPEB Reserve Fund
Prop A - Transit Fund
Prop C - Transit Tax Fund
Intergrated Waste Management Fund
Com Dev Block Grant Fund
LLAD 38 Fund
LLAD 39 Fund
LLAD 41 Fund
Capital Imp Projects Fund
Vehicle Maint/Repl Fund
Signed:
Dianna Honeyw II
Finance Director
Amount
$775,669.65
$875.00
$673,108.49
$28,788.26
$26,555.20
$5,519.20
$1,725.31
$698.45
$734.08
$267,549.11
$2,293.91
$1,783,516.66
SUNGARD PENTAMA.TION INC PAGE NUMBER: 1
DATE: 12/14/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 12:39:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161201 00:00:00.000' and '20161214 00:00:00.000'
ACCOUNTING PERIOD: 6/17
FUND - 001 -
GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR NAME
FUND/DIVISION
----DESCRIPTION----
SALES TAX
AMOUNT
10100
118743
12/01/16 AARP AARP
0015350
AARP MATURE DRIVING
0.00
115.00
10100
118744
12/01/16 ACCELAIN ACCELA INC
0014070
INTERNET STREAMING SV
0.00
14,314.32
10100
118745
12/01/16 AFLAC AFLAC
001
NOV 16-SUPP INS PREM
0.00
1,766.80
10100
118746
12/01/16 AJILONST AJILON STAFFING SERVICES
0015510
TEMP SVCS -WK 11/6
0.00
600.00
10100
118746
12/01/16 AJILONST AJILON STAFFING SERVICES
0015510
TEMP SVCS -WK 17./13
0.00
400.00
TOTAL
CHECK
0.00
1,000.00
10100
118747
12/01/16 YBARRAAL ALBERT YEARRA
0014095
REIMB-SCAN-NATOA REG
0.00
45.00
10100
118748
12/01/16 ALBERTSO ALBERTSONS LLC
0015350
SUPPLIES -FALL FUN FST
0.00
66.60
10100
118748
12/01/16 ALBERTSO ALBERTSONS LLC
0015350
SUPPLIES -SR PROG
0.00
162.11
10100
118748
12/01/16 ALBERTSO ALBERTSONS LLC
0015350
SUPPLIES -VET DAY
0.00
317.87
TOTAL
CHECK
0.00
546.58
10100
118749
12/01/16 AMERICAS AMERICAN CAB LLC
1135553
DIAMOND RIDE SVC -SEPT
0.00
26,506.50
10100
118750
12/01/16 AMERICOM AMERICOMP GROUP
0014070
TONERS -PRINTER
0.00
647.42
10100
118751
12/01/16 AMERITEC AMERITECH BUSINESS SYSTE
0014070
COPIER SVCS -OCT 16
0.00
2,050.27
10100
118752
12/01/16 AMIRAZOD GHOLAM R AMIRAZODI
0015551
CONSULTANT SVCS -11/17
0.00
2,457.00
10100
118753
12/01/16 ARCIMAGI ARC IMAGING RESOURCES
0014070
SUPPLIES-I.T.
0.00
1,139.43
10100
118754
12/01/16 BARLASNA NAILA ASAD BARLAS
0015210
PLNG COMM-NOV 16
0.00
65.00
10100
118755
12/01/16 EVERGREE ROBYN A BECKWITH
0015556
MONTHLY MAINT-HERITAG
0.00
135.00
10100
118755
12/01/16 EVERGREE ROBYN A BECKWITH
0015333
MONTHLY MAINT-DBC
0.00
200.00
TOTAL
CHECK
0.00
335.00
10100
118756
12/01/16 BESTLTG BEST LIGHTING PRODUCTS
0014093
MONTHLY MAINT-OCT
0.00
63.51
10100
118756
12/01/16 BESTLTG BEST LIGHTING PRODUCTS
0015333
MONTHLY MAINT-OCT
0.00
162.85
10100
118756
12/01/16 BESTLTG BEST LIGHTING PRODUCTS
0015556
MONTHLY MAINT-OCT
0.00
1,594.44
10100
118756
12/01/16 BESTLTG BEST LIGHTING PRODUCTS
0015556
MONTHLY MAINT-OCT
0.00
1,633.65
TOTAL
CHECK
0.00
3,454.45
10100
118757
12/01/16 BREAUXKA KATHY BREAUX
0015350
CONTRACT CLASS -FALL
0.00
180.60
10100
118758
12/01/16 VALLEYCR BRIGHTVIEW LANDSCAPE SER
0015333
LANDSCAPE MAINT-NOV
0.00
5,645.47
10100
118758
12/01/16 VALLEYCR BRIGHTVIEW LANDSCAPE SER
0015556
LANDSCAPE MAINT-NOV
0.00
25,504.11
10100
118758
12/01/16 VALLEYCR BRIGHTVIEW LANDSCAPE SER
0015333
IRRIGATION REPAIRS
0.00
479.41
10100
118758
12/01/16 VALLEYCR BRIGHTVIEW LANDSCAPE SER
0015556
IRRIGATION REPAIRS
0.00
3,642.36
TOTAL
CHECK
0.00
35,271.35
10100
118759
12/01/16 CACEO CA ASSOCIATION OF CODE E
0015230
ANNL CERT RENEWAL
0.00
125.00
10100
118759
12/01/16 CACEO CA ASSOCIATION OF CODE E
0015230
ANNL CERT RENEWAL
0.00
125.00
TOTAL
CHECK
0.00
250.00
10100
118760
12/01/16 CAWATERS CALIFORNIA WATERS LLC
0015333
MONTHLY MAINT-NOV 16
0.00
380.00
SUNGARD PENTAMATION
INC
PAGE NUMBER:
2
DATE:
12/14/2016
CITY OF
DIAMOND BAR
ACCTPA21
TIME:
12:39:44
CHECK REGISTER
- DISBURSEMENT
POND
SELECTION CRITERIA:
transact.ck_date
between '20161201 00:00:00.000'
and '20161214
00:00:00.000'
ACCOUNTING PERIOD:
6/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
----- DESCRIPTION ---
SALES
TAX
AMOUNT
10100
118761
12/D1/16
CDW-G
CDW GOVERNMENT
0014070
SUPPLIES-I.T.
0.00
592.99
10100
118762
12/01/16
CHANHEAR
HEART CHAN
001
FACILITY REFUND -DBC
0.00
81.00
10100
118762
12/01/16
CHANHEAR
HEART CHAN
001
FACILITY REFUND -DBC
0.00
100.00
TOTAL
CHECK
0.00
181.00
10100
118763
12/D1/2.6
CHARTER
CHARTER OAK GYMNASTICS,
0015350
CONTRACT CLASS -FALL
0.00
205.20
10100
118764
12/Dl/16
CHENJUL
JULIA CHEN
001
FACILITY REFUND -DBC
D.00
100.00
10100
1187GS
12/D1/16
CHENGJEN
JENNIE CHENG
001
RECREATION REFUND
0.00
54.00
10100
118766
12/01/16
CHINOHIL
CHINO HILLS FORD
5205554
PER MAINT-PARKS & REC
0.00
28.84
10100
118767
12/01/16
REINBERG
CNC PRINTWERKS
0014030
PRINT SVCS -BUS CARDS
0.00
70.85
10100
118767
12/01/16
REINBERG
CNC PRINTWERKS
0014030
PRINT SVCS -BUS CARDS
0.00
92.65
10100
118767
12/01/16
REINBERG
CNC PRINTWERKS
1155515
PRINT SVCS -ENVELOPES
O.OD
838.21
10100
118767
12/01/16
REINBERG
CNC PRINTWERKS
0014030
PRINT SVCS -BUS CARDS
0.00
141.70
TOTAL
CHECK
0.00
1,143.41
10100
118768
12/D1/16
CTTINC
CT & T CONCRETE PAVING I
250
RETENTIONS PAYABLE
0.00
-5,133.25
10100
118768
12/01/16
CTTINC
CT & T CONCRETE PAVING I
2505510
CONSTRUCTION-WSHNGTN
- 0.00
102,665.00
TOTAL
CHECK
0.00
97,531.75
10100
11.8769
12/01/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEE -PR 14-4573
0.00
-99.36
10100
118769
12/01/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEE -PR 14-4573
0.00
-20.70
10100
118769
12/01/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEE -PR 14-4573
0.00
20.70
10100
118769
12/01/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
PROF.SVCS-PR 14-4573
0.00
115.00
10100
118769
12/01/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
PROF.SVCS-PR 14-4573
0.00
552.00
1D100
118769
12/01/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEE -PR 14-4573
0.00
99.36
TOTAL
CHECK
0.00
667.00
10100
118770
12/01/16
DAYNITEC
DAY & NITE COPY CENTER
0015510
PRINT SVCS-P/WKS
0.00
219.31
10100
118770
12/01/16
DAYNITEC
DAY & NITE COPY CENTER
0015510
PRINT SVCS-P/WKS
0.00
315.23
TOTAL
CHECK
0.00
534.54
10100
118771
12/01/16
DDSYSTEM
DD SYSTEMS INC
250
RETENTIONS PAYABLE
0.00
-4,221.73
10100
118771
12/01/16
DDSYSTEM
DD SYSTEMS INC
250
RETENTIONS PAYABLE
D.00
-698.50
10100
118771
12/01/16
DDSYSTEM
DD SYSTEMS INC
2505310
PK IMPRVMNT-PETERSON
D.00
13,970.00
10100
118771
12/01/16
DDSYSTEM
DD SYSTEMS INC
250531D
PK IMPRVMNT-STARDUST
'0.00
84,434.57
TOTAL
CHECK
0.00
93,484.34
10100
118772
12/D1/16
DEJESUSR
RANDY DEJESUS
001
FACILITY REFUND-PNTRA
0.00
100.00
10100
118773
12/01/].6
DELTADEN
DELTA DENTAL
001
DEC 16 -DENTAL PREMIUM
0.00
4,270.00
10100
118774
12/01/16
DELTACAR
DELTA DENTAL INSURANCE C
001
DEC 16 -HMO DENTAL PRM
0.00
279.17
10100
118775
12/01/16
DENNISCA
CAROL A DENNIS
0015210
PROF.SVCS-PLNG COMM
0.00
50.00
10100
118776
12/01/16
DEVIMAYA
MAYA DEVI
0015350
CONTRACT CLASS -FALL
0.00
306.60
SUNGARD PENTAMATION
INC
PAGE NUMBER:
3
DATE:
12/14/2016
CITY OF
DIAMOND BAR
ACCTPA21
TIME:
12:39:44
CHECK REGISTER
- DISBURSEMENT
FUND
SELECTION
CRITERIA:
transact.ck_date
between '20161201 00:00:00.000'
and '20161214
00:00:00.000'
ACCOUNTING PERIOD:
6/17
FUND - 001. - GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES
TAX
AMOUNT
10100
118777
12/01/16
DFSFLOOR
DFS FLOORING LP
0014093
MONTHLY MAINT-SEPT
0.00
790.00
10100
118778
12/01/16
DBBL
DIAMOND BAR BREAKFAST LI
001
FACILITY REFUND-HRTGE
0.00
200.00
10100
11.8779
12/01/16
DBCAA
DIAMOND BAR CHINESE AMER
001
FACILITY REFUND -DBC
0.00
350.00
10100
118780.
12/01/16
DMPR4LLC
DMPR 4 LLC
0014030
STORAGE .RENTAL -DEC 16
0.00
1,522.00
10100
118781
12/01/16
ECLECTIC
ECLECTIC PRINTING
0015350
SUPPLIES -ADULT BKTBLL
0.00
392.04
10100
118781
12/01/16
ECLECTIC
ECLECTIC PRINTING
OD15350
SUPPLIES -ADULT SPELL
0.00
15.00
TOTAL
CHECK
0.00
407.04
10100
118782
12/01/16
EMERALD
EMERALD LANDSCAPE SERVIC
0014093
MAINT SVCS-NOV 16
0.00
91D.00
10100
118782
12/01/16
EMERALD
EMERALD LANDSCAPE SERVIC
0014093
ADDL MAINT-CITY HALL
0.00
273.00
TOTAL
CHECK
0.00
1,183.00
10100
118783
12/01/16
EPROMOSP
EPROMOS PROMOTIONAL PROD
0014095
USE TAX
0.00
127.24
10100
118783
12/01/16
EPROMOSP
EPROMOS PROMOTIONAL PROD
0014095
PROMO ITEMS-P/INFO
0.00
957.20
10100
118783
12/01/16
EPROMOSP
EPROMOS PROMOTIONAL PROD
0014095
PROMO ITEMS-P/INFO
0.00
1,461.87
ID100
118763
12/01/16
EPROMOSP
EPROMOS PROMOTIONAL PROD
0014095
USE TAX
0.00
73.34
10100
118783
12/01/16
EPROMOSP
EPROMOS PROMOTIONAL PROD
001
USE TAX
0.00
-73.34
10100
118783
12/01/16
EPROMOSP
EPROMOS PROMOTIONAL PROD
001
USE TAX
0.00
-127.24
TOTAL
CHECK
0.00
2,419.07
10100
118764
12/01/16
EXCELLAN
EXCEL LANDSCAPE INC
1415541
ADDL MAINT-DIST 41
0.00
29.41
10100
118784
12/01/16
EXCELLAN
EXCEL LANDSCAPE INC
1415541
ADEL MAINT-DIST 41
0.00
37.90
10100
118784
12/01/16
EXCELLAN
EXCEL LANDSCAPE INC
1395539
ADDL MAINT-DIST 39
0.00
78.74
10100
118784
12/01/16
EXCELLAN
EXCEL LANDSCAPE INC
1385538
ADDL MAINT-DIST 38
0.00
269.71
TOTAL
CHECK
0.00
415.76
10100
118785
12/01/16
EXPRESSM
EXPRESS MAIL CORPORATE A
001
EXPRESS MAIL-PL16-105
0.00
20.66
10100
118785
12/01/16
EXPRESSM
EXPRESS MAIL CORPORATE A
0015210
EXPRESS MAIL -GENERAL
0.00
20.66
TOTAL
CHECK
0.00
41.32
10100
1.7.8786
12/01/16
EXTERIOR
EXTERIOR PRODUCTS INC
0015350
ARMED FORCES BANNERS
0.00
1,701.42
10100
118786
12/01/16
EXTERIOR
EXTERIOR PRODUCTS INC
0015350
INSTALL/REMOVE BANNER
0.00
4,500.00
TOTAL
CHECK
0.00
6,201.42
10100
118787
12/01/16
EXTERMIN
EXTERMINETICS OF SO CAL
0015556
PEST CONTROL-PANTERA
0.00
30.00
10100
118787
12/01/16
EXTERMIN
EXTERMINETICS OF SO CAL
0015556
PEST CONTROL -HERITAGE
0.00
40.00
10100
118787
12/01/16
EXTERMIN
EXTERMINETICS OF SO CAL
0015333
RODENT CONTROL -DSC
0.00
40.00
10100
118787
12/01/16
EXTERMIN
EXTERMINETICS OF SO CAL
0015556
PEST CONTROL -PETERSON
0.00
50.00
10100
118767
12/01/16
EXTERMIN
EXTERMINETICS OF SO CAL
0014093
PEST CONTROL-C/HALL
0.00
50.00
10100
118787
12/01/16
EXTERMIN
EXTERMINETICS OF SO CAL
0014093
RODENT CONTROL-C/HALL
0.00
65.00
10100
118787
12/01/16
EXTERMIN
F,XTERMINETICS OF SO CAL
0015333
PEST CONTROL -DBC
0.00
75.00
10100
118787
12/01/16
EXTERMIN
EXTERMINETICS OF SO CAL
0015556
FIRE ANTS -PETERSON
D.00
225.00
10100
118787
12/01/16
EXTERMIN
EXTERMINETICS OF SO CAL
0015556
FIRE ANTS-LORBEER
0.00
225.00
TOTAL
CHECK
0.00
800.00
10100
118788
12/01/16
FARAGOFR
FRANK A FARAGO
0015210
PING COMM-NOV 16
0.00
65.00
SUNGARD PENTAMATION INC PAGE NUMBER: 4
DATE: 12/14/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 12:39:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161201 00:00:00.000' and '20161214 00:00:00.000'
ACCOUNTING PERIOD: 6/17
-----DESCRIPTION---- SALES TAX
ENG SVCS -LEMON CNSTR 0.00
RECREATION REFUND 0.00
SUPPLIES -SAND BAGS
FUND - 001 -
GENERAL FUND
SUPPLIES -SAND BAGS
0.00
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
118789
12/01/16
FEHRPEER
FEHR & PEERS
0015551
101D0
118790
12/01/16
FERNLAUR
LAURA FERNANDEZ
001
1O1D0
118791
12/01/16
FOOTBUIL
FOOTHILL BUILDING MATERI
0014440
10100
118791
12/01/16
FOOTBUIL
FOOTHILL BUILDING MATERI
0014440
TOTAL
CHECK
SUPPLIES -SR PROG
0.00
CONTRACT CLASS -FALL
10100
118792
12/01/16
FUNEXPRE
FUN EXPRESS LLC
001
10100
118792
12/01/16
FUNEXPRE
FUN EXPRESS LLC
0015350
10100
118792
12/01/16
FUNEXPRE
FUN EXPRESS LLC
0015350
TOTAL
CHECK
MEMBERSHIP DUES-CMGR
0.00
VEH MAINT-PARKS & AEC
10100
118793
12/01/16
GOLIVETE
GO LIVE TECHNOLOGY INC
0014070
i0100
118793
12/01/16
GOLIVETE
GO LIVE TECHNOLOGY INC
0014070 -
TOTAL
CHECK
SUPPLIES -DBC
0.00
SUPPLIES -RD MAINE
1D100
118794
12/01/16
GRANICUS
GRANICUS INC
0014070
1D100
118795
12/01/16
HARBORSI
HARBORSIDE RESTAURANT
0014415
1010D
118796
12/01/16
HINDOYAN
GARA13ET HINDOYAN
0015350
10100
118797
12/01/16
HIROSEJE
JEFFREY HIROSE
0015350
10100
118798
12/01/16
HOFFMANS
HOFFMAN SOUTHWEST CORP
0015333
10100
118799
12/01/16
HOMANJAM
JAMES HOMAN
001
10100
118800
12/01/16
HUXIANG
XIANG HU
001
10100
118801
12/01/16
IVHS
HUMANE SOCIETY OF POMONA
0014431
10100
118601
12/01/16
IVES
HUMANE SOCIETY OF POMONA
0014431
TOTAL
CHECK
10100
118802
12/01/16
ICSC
ICSC
001.4030
101.00
118803
12/01/16
JIFFYLUB
JIFFY LUBE
5205554
10100
118804
12/01/16
JOEGONSA
JOE A. GONSALVES & SON 10014030
10100
118804
12/01/16
JOEGONSA
JOE A. GONSALVES & SON I
0014030
101D0
118804
12/01/16
JOEGONSA
JOE A. GONSALVES & SON I
0014030
TOTAL
CHECK
10100
118805
12/01/16
KENSHARD
KENS HARDWARE
0015333
10100
118805
12/01/16
KENSHARD
KENS HARDWARE
0015554
10100
118805
12/01/16
KENSHARD
KENS HARDWARE
0015556
TOTAL
CHECK
10100
118806
12/01/16
DBDELI
JENNY Y KIM
0014030
10100
118807
12/01/16
KIMLEYHO
KIMLEY HORN AND ASSOCIAT
2505510
-----DESCRIPTION---- SALES TAX
ENG SVCS -LEMON CNSTR 0.00
RECREATION REFUND 0.00
SUPPLIES -SAND BAGS
0.00
SUPPLIES -SAND BAGS
0.00
0.00
USE TAX
0.00
USE TAX
0.00
SUPPLIES -VET DAY
0.0D
0.00
PROF.SVCS-CITY VIEW
0.00
CONSULTANT SVCS-C/VW
0.00
0.00
MONTHLY SVCS -DEC 16
0.00
ANNL RECOG-V/PATROL
0.00
SUPPLIES -SR PROG
0.00
CONTRACT CLASS -FALL
0.00
MAINT SVCS -DBC
0.00
FACILITY REFUND -DHC
0.00
FACILITY REFUND-REAGA
0.00
ANIMAL CONTROL-NOV 16
0.00
ANIMAL CONTROL -DEC 16
0.00
0.00
MEMBERSHIP DUES-CMGR
0.00
VEH MAINT-PARKS & AEC
0.00
LEGISLATIVE SVCS-NOV
O.DD
LEGISLATIVE SVCS -DEC
0.00
QUARTERLY FILING
0.00
0.00
SUPPLIES -DBC
0.00
SUPPLIES -RD MAINE
O.DD
SUPPLIES -PARKS
0.00
0.00
MTG SUPPLIES-NOV 16 0.00
ADAPTIVE T/CONTROL 0.00
AMOUNT
5,776.56
B731I<IP7
283.13
440.91
724.04
-32.92
32.92
365.75
365.75
3,088.50
3,600.00
6,688.50
1,000.00
2,358.00
2,289.00
216.OD
165.00
700.00
50.00
13,333.33
13,333.33
26,666.66
100.00
151.14
3,000.00
3,000.00
45.00
6,045.00
151.95
131.74
672.22
955.91
131.42
8,545.82
SUNGARD PENTAMATION
INC
PAGE NUMBER:
5
DATE:
12/14/2016
CITY OF
DIAMOND BAR
ACCTPA21
TIME:
12:39:44
CHECK REGISTER
- DISBURSEMENT
FUND
SELECTION
CRITERIA:
transaCt.Ck_date
between '20161201 00:00:00.000'
and '20161214
00:00:00.000'
ACCOUNTING PERIOD:
6/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES
TAX
AMOUNT
10100
118808
12/01/16
KLEINGAB
GABRIELA KLEIN
0015350
CONTRACT CLASS -FALL
0.00
780.00
10100
118809
12/01/16
LEAGUE
LEAGUE OF CALIFORNIA CIT
0014030
ANNL CONF-CMGR
0.00
575.00
10100
3.18810
12/01/16
LEWISENG
LEWIS ENGRAVING INC.
0014030
NAME BADGES
0.00
48.11
10100
118811
12/01/16
LINYUE
YOE LIN
001
RECREATION REFUND
0..00
109.00
10100
118812
12/01/16
LOWES
LOWE'S BUSINESS ACCOUNT
0015350
SUPPLIES-REC
0.00
459.09
10100
118812
12/01/16
LOWES
LOWE'S BUSINESS ACCOUNT
0014093
SUPPLIES -CITY HALL
0.00
146.09
TOTAL
CHECK
0.00
605.18
10100
118813
12/01/16
MAHLKEJE
JENNIFER LYNN MARINE
0015210
PING COMM-NOV 16
0.00
65.00
10100
118814
12/01/16
MANAGRDH
MANAGED HEALTH NETWORK
001
DEC 16 -EAP PREMIUMS
0.00
134.40
10100
118815
12/01/16
MATTIERI
RICK RAYMOND MATTIE
0014095
CAMERA OP -VET RECOG
0.00
450.00
10100
118816
12/01/16
MERCURYD
MERCURY DISPOSAL SYSTEMS
1155515
RECYCLING SVCS
0.00
1,057.09
10100
118817
12/01/16
MOBILERE
MOBILE RELAY ASSOCIATES
0014440
REPEATER SVCS -DEC
0.00
78.75
10100
118818
12/01/16
MOKKENNE
KENNETH MOK
0015210
PLNG COMM-NOV 16
0.00
65.00
10100
118819
12/01/16
MUNDYCHE
CHELSEA MUNDY
001
FACILITY REFUND -DBC
0.00
84.50
10100
118819
12/01/16
MUNDYCHE
CHELSEA MUNDY
001
FACILITY REFUND -DHC
0.00
600.00
10100
118819
12/01/16
MUNDYCHE
CHELSEA MUNDY
001
FACILITY REFUND -DBC
0.00
600.50
10100
118819
12/01/16
MUNDYCHE
CHELSEA MUNDY
001
FACILITY REFUND -DBC
0.00
240.00
TOTAL
CHECK
0.00
1,525.00
10100
118820
12/01/16
NGUYMARI
MARIA NGUYEN
001
FACILITY REFUND -DBC
0.00
100.00
10100
118821
12/01/16
NORTHERN
NORTHERN SAFETY CO
0015554
SUPPLIES -RD MAINT
0.00
72.49
10100
118821
12/01/16
NORTHERN
NORTHERN SAFETY CO
001
USE TAX
0.00
-6.53
10100
118821
12/01/16
NORTHERN
NORTHERN SAFETY CO
0015554
USE TAX
0.00
6.53
TOTAL
CHECK
0.00
72.49
10100
118822
12/01/16
OFFICESO
OFFICE SOLUTIONS
0014060
SUPPLIES-H/R
0.00
45.73
10100
118822
12/01/16
OFFICESO
OFFICE SOLUTIONS
0014050
SUPPLIES -FINANCE
0.00
37.76
10100
118822
12/01/16
OFFICESO
OFFICE SOLUTIONS
0015333
SUPPLIES -DBC
0.00
322.15
10100
116822
12/01/16
OFFICESO
OFFICE SOLUTIONS
0015510
SUPPLIES-P/WORKS
0.00
611.55
10100
118822
12/01/16
OFFICESO
OFFICE SOLUTIONS
0015350
SUPPLIES-REC
0.00
414.96
10100
118822
12/01/16
OFFICESO
OFFICE SOLUTIONS
0014030
SUPPLIES-CMGR
0.00
1,479.25
10100
118822
12/01/16
OFFICESO
OFFICE SOLUTIONS
1155515
SUPPLIES -WASTE MGT
0.00
1,331.33
10100
118822
12/01/16
OFFICESO
OFFICE SOLUTIONS
1155515
SUPPLIES -WASTE MGT
0.00
3,620.00
TOTAL
CHECK
0.00
7,862.73
10100
118823
12/01/16
ONWARDEN
ONWARD ENGINEERING
2505510
CONSTRUCTION -AREA 4
0.00
21,772.50
10100
118824
12/01/16
ORKININC
ORKIN PEST CONTROL INC
1385538
PEST CONTROL-NOV 16
0.00
63.37
10100
118924
12/01/16
ORKININC
ORKIN PEST CONTROL INC
0015556
GOPHER CONTROL-NOV
0.00
66.06
SUNGARD PENTAMATION INC PAGE NUMBER:
DATE: 12/14/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 12:39:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161201 00:00:00.000' and '20161214 00:00:00.000'
ACCOUNTING PERIOD: 6/17
FUND - 001 -
GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FOND/DIVISION
-----DESCRIPTION-----
SALES TAX
AMOUNT
TOTAL
CHECK
0.00
129.43
10100
118825
12/01/16
OTISELEV
OTIS ELEVATOR COMPANY
0015333
MAINT SVCS -DBC
0.00
660.00
10100
118826
12/01/16
PTS
PACIFIC TELEMANAGEMENT S
0015556
PARK PAY PHONES
0.00
390.00
10100
118827
12/01/16
PAPERREC
PAPER RECYCLING & SHREDD
1155515
RECYCLING -CITY HALL
0.00
40.00
10100
118828
12/01/16
PPINC
PROJECT PARTNERS INC
0015551
CONSULTANT SVCS -OCT
0.00
15,192.00
10100
118829
12/01/16
PSI
PROTECTION ONE INC
0014093
ALARM SVCS -CITY HALL
0.00
27.85
10100
118830
12/01/16
PTMDOCUM
PTM DOCUMENT SYSTEMS
0014090
PRINT SVCS -W2 FORMS
0.00
94.53
10100
118831
12/01/16
PUBLICID
PUBLIC IDENTITY INC
0015350
PROMO ITEMS -DB DAY
0.00
972.49
10100
118832
12/01/16
PUBLICST
PUBLIC STORAGE #23051
0014030
STORAGE RENTAL -DEC 16
0.00
350.00
10100
118833
12/01/16
PYROCOMM
PYRO COMM SYSTEMS INC
0015333
ALARM SVCS-S/CYN
0.00
613.64
10100
118833
12/01/16
PYROCOMM
PYRO COMM SYSTEMS INC
0015333
MAINT SVCS -DBC
0.00
354.76
TOTAL
CHECK
0.00
968.40
10100
118834
12/01/16
RFDICKSO
R F DICKSON COMPANY INC
0015554
ST SWEEPING -OCT 16
0.00
12,068.95
10100
118835
12/01/16
REGIONAL
REGIONAL CHAMBER OF COMM
0014096
SERVICE CONTRACT -OCT
0.00
1,000.00
10100
118836
12/01/16
RELIABLE
RELIABLE IT, LLC
0014070
PHONE SUPPORT-I.T.
0.00
185.00
10100
118837
12/01/16
RICOYOLA
YOLANDA RICO
001
RECREATION REFUND
0.00
38.00
10100
118838
12/01/16
SGVCMA
SAN GABRIEL VALLEY CITY
0014030
MTG-CMGR
0.00
30.00
10100
118839
12/01/16
SGVCSC
SAN GABRIEL VALLEY CODES
0015558
BRUSH CLEARANCE-NOV
0.00
10,037.70
10100
118840
12/01/16
SASECOMP
SASE COMPANY INC
0015554
SUPPLIES -RD MAINT
0.00
2,040.13
10100
118840
12/01/16
SASECOMP
SASE COMPANY INC
001
USE TAX
0.00
-183.62
10100
118840
12/01/16
SASECOMP
SASE COMPANY INC
0015554
USE TAX
0.00
183.62
TOTAL
CHECK
0.00
2,040.13
10100
118841
12/01/16
SHETTERL
VAL SHETTERLY
001
RECREATION REFUND
0.00
39.00
10100
118842
12/01/16
KHIMOKAW
REYN SHIMOKAWA
001
RECREATION REFUND
0.00
84.00
10100
118843
12/01/16
SIEMENS
SIEMENS INDUSTRY INC
0015554
TRAFFIC SIGNAL MAINT
0.00
4,215.93
10100
118843
12/01/16
SIEMENS
SIEMENS INDUSTRY INC
0015554
TRAFFIC SIGNAL MAINT
0.00
9,875.90
TOTAL
CHECK
0.00
14,091.83
10100
118844
12/01/16
SIERRAER
SIERRA ERGONOMICS INC
0014065
ERGONOMIC ASSESSMENTS
0.00
316.00
10100
118845
12/01/16
SJC3CONS
SJC 3 CONSULTING INC
1255215
HIP PROG-OCT 2016
0.00
1,200.00
10100
118845
12/01/16
SJC3CONS
SJC 3 CONSULTING INC
1255215
HIP PROG-SEPT 2016
0.00
1,760.00
TOTAL
CHECK
0.00
2,960.00
6
SUNGARD PENTAMATION INC PAGE NUMBER: 7
DATE: 12/14/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 12:39:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161201 00:00:00.000' and '20161214 00:00:00.000'
ACCOUNTING PERIOD: 6/17
FUND - 001 -
GENERAL FUND
CASH
ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION----
SALES TAX
AMOUNT
10100
118846
12/01/16
SMARTFIN
SMART & FINAL
0015350
SUPPLIES -EMP APPRCTN
0.00
20.14
10100
118846
12/01/16
SMARTFIN
SMART & FINAL
0015350
SUPPLIES -SR PROG
0.00
98.44
10100
118846
12/01/16
SMARTFIN
SMART & FINAL
0015350
SUPPLIES-F/FUN FESTIV
0.00
486.24
TOTAL
CHECK
0.00
604.82
10100
118847
12/01/16
SOCALSAN
SO CAL INDUSTRIES
0015350
EQ RENTAL-BARKTOBER
0.00
307.05
10100
118848
12/01/16
SCAQMD
SO COAST AIR QUALITY MGT
0014030
MTG FACILITY -DEC 16
0.00
2,262.81
10100
118849
12/01/16
SOCIALVO
SOCIAL VOCATIONAL SERVIC
0015558
LITTER REMOVAL -OCT 16
0.00
2,181.04
10100
118850
12/01/16
SOLARWIN
SOLARWINDS.NET INC.
0014070
ANNL MAINT RENEWAL
0.00
6,970.00
10100
118850
12/01/16
SOLARWIN
SOLARWINDS.NET INC.
0014070
DISCOUNT
0.00
-4,270.00
TOTAL
CHECK
0.00
2,700.00
10100
118851
12/01/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
ELECT SVCS -DIST 38
0.00
23.53
10100
118851
12/01/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
26.26
10100
118851
12/01/16
SCE
SOUTHERN CALIFORNIA EDIS
0015556
ELECT SVCS-T/CONTROL
0.00
26.58
10100
118851
12/01/16
SCE
SOUTHERN CALIFORNIA EDIS
1415541
ELECT SVCS -DIST 41
0.00
47.06
10100
118851
12/01/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
321.24
10100
118851
12/01/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
285.36
10100
118851
12/01/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
187.22
10100
118851
12/01/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
579.20
10100
118851
12/01/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
82.17
10100
118851
12/01/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
75.29
10100
118851
12/01/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
ELECT SVCS -DIST 38
0.00
104.07
10100
118851
12/01/16
SCE
SOUTHERN CALIFORNIA EDIS
0014093
ELECT SVCS -CITY HALL
0.00
11,184.10
TOTAL
CHECK
0.00
12,942.10
10100
118852
12/01/16
SPARKLET
SPARKLETTS
0014030
WATER SUPPLIES-C/HALL
0.00
179.93
10100
118852
12/01/16
SPARKLET
SPARKLETTS -
0014030
EQ RENTAL
0.00
2.99
TOTAL
CHECK
0.00
182.92
10100
118853
12/01/16
STANDARD
STANDARD INSURANCE COMPA
001
DEC 16-SUPP LIFE INS
0.00
471.00
10100
118853
12/01/16
STANDARD
STANDARD INSURANCE COMPA
001
DEC 16 -LIFE INS PREM
0.00
984.68
10100
118853
12/01/16
STANDARD
STANDARD INSURANCE COMPA
001
DEC 16-STD/LTD
0.00
2,199.67
TOTAL
CHECK
0.00
3,655.35
10100
118854
12/01/16
STERICYC
STERICYCLE INC
1155515
WASTE PICK UP -DBC
0.00
207.57
10100
118855
12/01/16
SUPERDIA
SUPER DIAMOND AGE SENIOR
1255215
REIMS -LIABILITY INS
0.00
1,027.20
10100
118856
12/01/16
TEJADASU
SUSAN K TEJADA
0015350
EXCURSION -MUSEUM
0.00
270.00
101.00
118857
12/01/16
THECOMDY
THE COMDYN GROUP INC
0014070
CONSULTANT SVCS -7.1/11
0.00
2,326.77
10100
118857
12/01/16
THECOMDY
THE COMDYN GROUP INC
0014070
MEMO CREDIT
0.00
-683.73
TOTAL
CHECK
0.00
1,643.04
10100
118858
12/01/16
SCGAS
THE GAS COMPANY
0015556
GAS SVCS -HERITAGE
0.00
41.44
10100
118858
12/01/16
SCGAS
THE GAS COMPANY
0015333
GAS SVCS -DBC
0.00
1,081.67
10100
118858
12/01/16
SCGAS
THE GAS COMPANY
0015556
GAS SVCS -CITY HALL
0.00
1,189.97
SUNGARD PENTAMATION INC
DATE: 12/14/2016 CITY OF DIAMOND BAR
TIME: 12:39:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transaCt.Ck_date between '20161201 00:00:00.000' and '20161214 00:00:00.000'
ACCOUNTING PERIOD: 6/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
TOTAL CHECK
FUND/DIVISION -----DESCRIPTION
10100
118659
12/01/16
THESAUCE THE SAUCE CREATIVE SERVI
0015350
10100
118859
12/01/16
THESAUCE THE SAUCE CREATIVE SERVI
0015350
10100
118859
12/01/16
THESAUCE THE SAUCE CREATIVE SERVI
0015350
TOTAL
CHECK
10100
118860
12/01/16
TAITDAVI THE TAIT GROUP INC
001.5551
10100
118861
12/01/16
THOMASMA MARY KATE THOMAS
001
10100
118862
12/01/16
THOMSONW T14OMSON WEST
0014030
10100
118863
12/01/16
ADELPHIA TIME WARNER CABLE
0014070
10100
118864
12/01/16
TRIFYTTS TRIFYTT SPORTS LLC
0015350
10100
118865
12/01/16
TUCKERRA RAYMOND MICHAEL TUCKER
0015350
10100
118866
12/01/16
ULINEINC ULINE INC
1155515
10100
118867
12/01/16
UNITEDDA UNITED DATA SERVICES INC
0014070
10100
118868
12/01/16
USBANK US BANK
0014050
10100
118869
12/01/16
VANTAGEP VANTAGEPOINT TRNSFR AGNT
001
10100
118869
12/01/16
VANTAGEP VANTAGEPOINT TRNSFR AGNT
001
TOTAL
CHECK
10100
118870
12/01/16
VIDIFLOL VIDIFLO LLC
0014095
10100
118871
12/01/16
VILLARAQ RAQUEL VILLA
001
10100
118872
12/01/16
VSP VISION SERVICE PLAN
OOl
10100
118873
12/01/16
VISIONIN VISION TECHNOLOGY SOLUTI
0014070
10100
118874
12/01/16
VIZCANGE ANGELICA VIZCARRONDO
001
10100
118875
12/01/16
WANGYIPI YI PING WANG
0015350
10100
118876
12/01/16
WAXIESAN WAXIE SANITARY SUPPLY
0015556
10100
118876
12/01/16
WAXIESAN WAXIE SANITARY SUPPLY
0015333
10100
118876
12/01/16
WAXIESAN WAXIE SANITARY SUPPLY
0015333
10100
118876
12/01/16
WAXIESAN WAXIE SANITARY SUPPLY
0014093
TOTAL
CHECK
10100
118877
12/01/16
WESTCOAS WEST COAST AR13ORISTS INC
0015558
10100
118877
12/01/16
WESTCOAS WEST COAST ARBORISTS INC
0015558
TOTAL
CHECK
10100
118878
12/01/16
WILLDANG WILLDAN GEOTECHNICAL
001
PRINT SVCS-V/DAY FROG
PRINT SVCS-V/DAY PROG
PRINT SVCS -HALLOWEEN
PROF.SVCS-57/60 FRWY
FACILITY REFUND-HRTGE
CA LEGISLATIVE SVCS
INTERNET SVCS-COPLEY
CONTRACT CLASS -FALL
CONTRACT CLASS -FALL
SUPPLIES -ECO EXPO
STORAGE SVCS -OCT
CITY CREDIT CARD-NOV
12/02/16-P/R DEDUCT
12/02/16 -LOAN DEDUCT
INSTALLATION-C/HALL
FACILITY REFUND-PNTRA
DEC 16 -VISION PREMIUM
MONTHLY HOSTING SVCS
FACILITY REFUND-S/CYN
CONTRACT CLASS -FALL
SUPPLIES -HERITAGE
SUPPLIES -DHC
SUPPLIES -DBC
SUPPLIES -CITY HALL
WATERING SVCS-NOV 16
TREE MAINT-NOV 2016
ADMIN FEES -PR 15-2073
SALES TAX
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
PAGE NUMBER: 8
ACCTPA21
AMOUNT
2,313.06
109.00
497.04
872.00
1,478.04
3,527.68
50.00
984.00
1,040.00
3,243.60
420.00
965.38
568.50
30,552.77
32,779.99
2,588.35
35,368.34
1,687.85
50.00
1,651.35
180.00
50.00
246.00
306.26
800.82
842.46
1,002.96
2,952.50
360.30
7,849.00
8,209.30
144.00
SUNGARD PENTAMATION INC PAGE NUMBER:
DATE: 12/14/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 12:39:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: tYansact.ck_date between '20161201 00:00:00.000' and '20161214 00:00:00.000'
ACCOUNTING PERIOD: 6/17
9
FOND
- 001 -
GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100
118878
12/01/16
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF.SVCS-PR 15-2073
0.00
800.00
10100
118878
12/01/16
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES -PR 15-2073
0.00
-144.00
TOTAL
CHECK
-
0.00
800.00
10100
118879
12/01/16
WKEINC
WEB INC
0014030
TIGER GRANT APP PREP
0.00
793.32
10100
118880
12/01/16
WOLFERAY
RAYMOND WALTER WOLFE
0015210
PLNG COMM-NOV 16
0.00
65.00
10100
118881
12/01/16WRIGHTP
PAUL WRIGHT
0014030
A/V SVCS-CNCL MTG
0.00
425.00
10100
118682
12/01/16
YENMENGX
MENG XSUAN YEN
001
RECREATION REFUND
0.00
168.00
10100
118883
12/01/16
ZUMARIND
ZUMAR INDUSTRIES INC
0015554
SUPPLIES -RD MAINT
0.00
79.30
10100
118883
12/01/16
ZUMARIND
SONAR INDUSTRIES INC
0015554
USE TAX
0.00
6.55
10100
118883
12/01/16
ZUMARIND
ZUMAR INDUSTRIES INC
001
USE TAX
0.00
-6.55
TOTAL
CHECK
0.00
79_30
10100
118884
12/08/16
AJILONST
AJILON STAFFING SERVICES
0015510
TEMP SVCS -WK 11/27
0.00
400.00
10100
118884
12/08/16
AJILONST
AJILON STAFFING SERVICES
0015510
TEMP SVCS -WK 11/20
0.00
400.00
TOTAL
CHECK
0.00
800.00
10100
118885
12/08/16
ALLCITYM
ALL CITY MANAGEMENT SERV
0014411
CROSSING GUARD SVCS
0.00
7,574.61
10100
118886
12/08/16
ALMONDEL
ELLIOTT ALMOND
001
FACILITY REFUND -DBC
0.00
100.00
10100
118887
12/08/16
ALVAREZE
EDITH ALVAREZ
001
FACILITY REFUND-S/CYN
0.00
50.00
10100
118888
12/08/16
SANTOSAN
ANTHONY SANTOS
0014030
REIMB-GRANT WKSHP
0.00
85.86
10100
118889
12/08/16
APA
APA
0015210
ANNE MEMBERSHIP DUES
0.00
465.00
10100
118890
12/08/16
BEADORCO
BEADOR CONSTRUCTION COMP
2505510
CONSTRUCTION-DBB/B/C
0.00
31,494.42
10100
118890
12/08/16
BEADORCO
BEADOR CONSTRUCTION COMP
250
RETENTIONS PAYABLE
0.00
-1,574.72
TOTAL
CHECK
0.00
29,919.70
1010D
118891
12/08/1.6
EVERGREE
ROBYN A BECKWITH
0014093
PLANT SVCS -CITY HALL
0.00
325.00
101.00
118891
12/08/16
EVERGREE
ROBYN A BECKWITH
0014093
PLANT SVCS -LIBRARY
0.00
107.00
10100
118891
12/08/1.6
EVERGREE
ROBYN A BECKWITH
0014093
SEASONAL POINTSETTIA P
0.00
201.65
10100
118891
12/08/16
EVERGREE
ROBYN A BECKWITH
0015556
PLANT SVCS -HERITAGE
0.00
135.00
10100
118891
12/08/16
EVERGREE
ROBYN A BECKWITH
0015333
PLANT SVCS -DBC
0.00
381.48
TOTAL
CHECK
0.00
1,150.13
10100
118892
12/DB/16
BUSTOSJA
JAY BUSTOS
001
FACILITY REFUND -DBC
0.00
100.00
10100
118893
12/08/16
CHICAGOT
CHICAGO TITLE
1255215
HIP PROG-435 WILLAPA
0.00
65.00
10100
118893
12/08/16
CHICAGOT
CHICAGO TITLE
1255215
HIP PROG-3201 F/RIDGE
0.00
65.00
10100
118893
12/08/16
CHICAGOT
CHICAGO TITLE
1255215
HIP PROG-614 HOPI
0.00
65.00
TOTAL
CHECK
0.00
195.00
10100
118894
12/08/16
CITYRPV
CITY OF RANCHO PALOS VER
1125553
SALE OF PROP A FUNDS
0.00
600,000.00
10100
118895
12/08/16
CONSTHAR
CONSTRUCTION HARDWARE CO
0014093
SUPPLIES-C/HALL
0.00
17.44
SUNGARD PENTAMATION INC PAGE NUMBER: 10
DATE: 12/14/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 12:39:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161201 OO:OO:OO.00D' and '20161214 00:00:00.000'
ACCOUNTING PERIOD: 6/17
FUND - 001 -
GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100
118895
12/08/16
CONSTHAR
CONSTRUCTION HARDWARE CO
0015556
SUPPLIES -PARKS
O.OD
342.04
TOTAL
CHECK
0.00
359.48
10100
118896
12/08/16
CONTERNE
ERNESTO CONTRERAS
001
RECREATION REFUND
0.00
36.00
10100
118897
].2/08/16
CORTINAN
NANCY CORTI
007,
FACILITY REFUND -DHC
0.00
100.00
10100
118898
12/DB/16
DAPEERRO
DAPEER ROSENBLIT & LITVA
0014020
LEGAL SVCS -OCT 2016
0.00
1,975.92
10100
118899
12/D8/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
0015551
PROF.SVCS-GRAND/G/SPG
0.00
891.15
10100
118899
12/DB/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
0015551
PROF.SVCS-LEMON AVE
0.00
1,595.00
TOTAL
CHECK
0.00
2,486.15
10100.
118900
12/08/16
DENNISCA
CAROL A DENNIS
0015310
PROF.SVCS-P&R COMM
0.00
125.0D
10100
118900
12/08/16
DENNISCA
CAROL A DENNIS
0015510
PROF.SVCS-T & T MTG
0.00
100.00
10100
118900
12/08/16
DENNISCA
CAROL A DENNIS
0014030
PROF.SVCS-CNCL MTG
0.00
100.00
TOTAL
CHECK
0.00
325.00
10100
118901
12/08/16
DBBL
DIAMOND BAR BREAKFAST LI
001
FACILITY REFUND-S/CYN
O.DO
50.00
10100
118902
12/08/16
DBESC
DIAMOND BAR EVERGREEN BE
1255215
REIMB-LIABILITY INS
0.00
766.00
10100
118903
12/08/16
DBHANDCA
DIAMOND BAR HAND CAR WAS
5204090
CAR WASH -POOL VEH
0.00
235.84
10100
118903
12/08/16
DBHANDCA
DIAMOND BAR HAND CAR WAS
5205556
CAR WASH-P/WORKS
0.00
99.98
10100
118903
12/08/16
DBHANDCA
DIAMOND BAR HAND CAR WAS
5205230
CAR WASH -CODE ENFOR
0.00
15.99
TOTAL
CHECK
0.00
351.81
10100
118904
12/08/16
DIRECTCO
DIRECT CONNECTION INCORP
0014095
PRINT SVCS-D/CYN PARK
0.00
411.80
10100
118905
12/08/16
DIVEPRIN
DIVERSIFIED PRINTERS
0014095
PRINT/MAIL-DBCONN NOV
0.00
3,741.00
10100
118906
12/08/16
DUNNEDWA
DUNN EDWARDS CORPORATION
0015556
SUPPLIES -PARKS
O.OD
688.36
10100
118906
12/DS/16
DUNNEDWA
DUNN EDWARDS CORPORATION
0015556
SUPPLIES -PARKS
0.00
186.26
TOTAL
CHECK
0.00
874.62
10100
118907
12/08/16
ECOFERTI
ECOFERT INC
0015556
MAINT SVCS-LORBEER
0.00
290.00
10100
118908
12/08/16
FEDEX
FEDEX
0014030
EXPRESS MAIL -GENERAL
0.00
34.09
10100
118909
12/08/16
FEHRPEER
FEHR & PEERS
0015551
PROF.SVCS-STUDY ANALY
0.00
552.83
10100
118910
12/08/16
GARGMAHE
MAHENDRA GARS
0015510
T & T COMM-NOV 2016
0.00
45.00
1D100
118911
12/08/16
GATEWAYC
GATEWAY CORPORATE CENTER
0014093
CAPITAL CONTRIBUTION
0.00
184.00
10100
118911
12/08/16
GATEWAYC
GATEWAY CORPORATE CENTER
0014093
ASSOCIATION DUES -DEC
0.00
1,601.00
TOTAL
CHECK
0.00
1,785.00
10100
118912
12/08/16
GOMEZSER
SERVANDO GOMEZ
001
RECREATION REFUND
0.00
36.00
10100
118913
12/08/16
GJSINC
GUARANTEED JANITORIAL SE
0015556
JANITORIAL SVCS-NOV
0.00
1,296.00
10100
118913
12/08/16
GJSINC
GUARANTEED JANITORIAL SE
0015333
JANITORIAL SVCS-NOV
0.00
3,689.00
1D100
118913
12/08/16
GJSINC
GUARANTEED JANITORIAL BE
0014093
JANITORIAL SVCS-NOV
0.00
6,556.00
SUNGARD PENTAMATION INC
DATE: 12/14/2016 CITY OF DIAMOND BAR
TIME: 12:39:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161201 00:00:00.000' and '20161214 00:00:00.000'
ACCOUNTING PERIOD: 6/17
FUND
- 007. -
GENERAL FUND
INLAEMPI
INLAND EMPIRE MAGAZINE
CASH ACCT
CHECK NO
ISSUE DT VENDOR
NAME
FUND/DIVISION
TOTAL CHECK
0014030
10100
118921
10100
118914
12/08/16 GUERRAEL
ELIZABETH GUERRA
001
10100
118914
12/08/16 GUERRAEL
ELIZABETH GUERRA
001
TOTAL CHECK
CHECK
-
10100
1.18915
12/08/16 HARDYHAR
HARDY & HARPER INC
0015554
10100
118915
12/08/16 HARDYHAR
HARDY & HARPER INC
0015554
TOTAL CHECK
JIFFYLUB
JIFFY LUBE
5204090
10100
118916
12/08/16 14ARTWIGR
RYAN HARTWIG
001
10100
118917
12/08/16 WHITECAP
HIS WHITE CAP CONST SUPP
0015554
10100
118918
12/08/16 HINDERLI
HINDERLITER DE LLAMAS &
0014050
10100
118918
12/08/16 HINDERLI
HINDERLITER DE LLAMAS &
0014050
TOTAL CHECK
10100 118919 12/08/16 ICGINC ICG INC 2505510
10100 118919 12/DB/16 ICGINC ICG INC 2505310
TOTAL CHECK
10100
118920
12/08/16
INLAEMPI
INLAND EMPIRE MAGAZINE
0014095
10100
118921
12/08/16
IVDB
INLAND VALLEY DAILY BULL
0014030
10100
118921
12/08/16
IVDB
INLAND VALLEY DAILY BULL
0014030
10100
118921
12/08/16
IVDB
INLAND VALLEY DAILY BULL
0014030
TOTAL
CHECK
-
0.00
10100
118922
12/08/16
ITERIS
ITERIS INC
0015554
101D0
118923
12/08/16
JIFFYLUB
JIFFY LUBE
5204090
10100
118924
12/08/16
JIMENEZC
CRISTIAN JIMENEZ
001
10100
118925
12/08/16
JOHNSCOO
SCOOTER JOHNSON
001
10100
118926
12/08/1.6
KIMMICHE
MICHELLE KIM
0015350
10100
118927
12/08/16
LACDISAT
LA COUNTY DISTRICT ATTOR
0014020
10100
118928
12/08/16
LIVACCAR
CHRIS LIVACCARI
001
10100
118929
12/08/16
LACMTA
LOS ANGELES COUNTY MTA
1125553
10100
118929
12/08/16
LACMTA
LOS ANGELES COUNTY MTA
1125553
TOTAL
CHECK
CITY SUBSIDY -OCT 16
0.00
10100
118930
12/08/16
LACFUBWK
LOS ANGELES COUNTY PUBLI
0015556
1D100
118931
12/08/16
MANZELLA
BEN MANZELLA
001
10100
118932
12/08/16
MCCLAINR
MCCLAIN ROOFING
001
-----DESCRIPTION------
SALES
TAX
0.00
FACILITY REFUND-PNTRA
0.00
FACILITY REFUND-PNTRA
0.00
0.00
ROAD MAINT-CLEGHORN
0.00
CONSTRUCTION-CNCRT WK
0.00
0.00
RECREATION REFUND
0.00
SUPPLIES -RD MAINT
0.00
CONTRACT SVCS -4TH QTR
0.00
AUDIT SVCS -SALES TAX
0.00
0.00
MONUMENT SIGNS-DBB/TP
0.00
CONSTRUCTION-PNTR PK
0.00
0.00
AD -DBC
0.00
LEGAL AD-P/NOTICE
0.00
LEGAL AD-P/NOTICE
0.00
LEGAL AD-P/NOTICE
0.00
0.00
ENG SVCS -OCT 2016
0.00
VEH MAINT-POOL VEH
0.00
RECREATION REFUND
0.00
RECREATION REFUND
0.00
CONTRACT CLASS -FALL
0.00
DBMC ENFORCE-RY 15/16
0.00
RECREATION REFUND
0.00
MTA PASSES -OCT 16
0.00
CITY SUBSIDY -OCT 16
0.00
0.00
SUMP PUMP MAINT-OCT
0.00
RECREATION REFUND
0.00
REFUND -RECYCLING DEP
0.00
PAGE NUMBER: 11
ACCTPA21
AMOUNT
11,541.00
35.00
100.00
135.00
11,880.00
72,199.40
84,079.40
36.00
362.84
900.00
5,116.02
6,016.02
6,915.00
1,520.00
8,435.00
995.00
229.84
236.00
432.32
898.16
2,610.00
118.66
36.00
36.00
556.80
63.81
36.00
913.60
228.40
1,142.00
448.94
36.00
1,500.00
SUNGARD PENTAMATION
INC
PAGE NUMBER:
12
DATE:
12/14/2016
CITY OF DIAMOND BAR
ACCTPA21
TIME:
12:39:44
CHECK REGISTER - DISBURSEMENT
FUND
SELECTION
CRITERIA:
transact.ck_date
between '20161201 OO:O0:OD.000' and '20161214
00:00:00.000'
ACCOUNTING PERIOD:
6/17
FUND - 001 - GENERAL FUND
CASH
ACCT CHECK NO
ISSUE IT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION---
SALES TAX
AMOUNT
10100
118933
12/08/16
MCLEANRY
RYAN MCLEAN
0014030
REIMB-LOC MUNI FIN CF
0.00
310.50
10100
118934
12/08/16
MEHTASUR
SURENDRA MEHTA
0015510
T & T COMM-NOV 2016
0.00
45.00
10100
118935
12/08/16
METROLIN
METROLINK
1125553
CITY SUBSIDY-NOV
0.00
13,626.90
10100
118935
12/08/16
METROLIN
METROLINK
1125553
METROLINK PASSES-NOV
0.00
54,507.60
TOTAL
CHECK
0.00
68,134.50
10100
118936
12/08/16
MIRZAEIS
SHOKOUFEH MIRZAEI
0015510
T & T COMM-NOV 2016
0.00
45.00
10100
118937
12/DS/16
MOBILEIN
MOBILE INDUSTRIAL SUPPLY
0015350
SUPPLIES -HELIUM
0.00
93.00
10100
118937
12/08/16
MOBILEIN
MOBILE INDUSTRIAL SUPPLY
OOlS556
CYLINDER ARGON
0.00
8.00
TOTAL
CHECK
0.00
101.00
10100
118938
12/08/16
MORENOCR
CRYSTAL MORENO
001
FACILITY REFUND-REAGA
0.00
25.00
10100
118938
12/DB/16
MORENOCR
CRYSTAL MORENO
001
FACILITY REFUND-REAGA
0.00
50.00
TOTAL
CHECK
0.00
75.00
10100
118939
12/08/16
NESTLEPU
NESTLE PURE LIFE DIRECT
0015333
WATER SUPPLIES -DBC
0.00
66.11
10100
118939
12/08/16
NESTLEPU
NESTLE PURE LIFE DIRECT
0015333
EQ RENTAL -DSC
D.00
11.98
TOTAL
CHECK
D.00
78.09
10100
118940
12/08/16
ONWARDEN
ONWARD ENGINEERING
2505510
ENG SVCS-DBB/B/CYN
0.00
7,.860.00
10100
118941
12/08/16
PODOLSKI
DENIS PODOLSKIY
0015350
CONTRACT CLASS -FALL
0.00
45.60
10100
118942
12/08/16
PROMODIR
PROMO DIRECT.COM
0014095
PROMO SUPPLIES
0.00
190.00
1D100
118942
12/08/16
PROMODIR
PROMO DIRECT.COM
0014095
USE TAX
0.00
17.10
10100
118942
12/08/16
PROMODIR
PROMO DIRECT.COM
001
USE TAX
0.00
-17.10
TOTAL
CHECK
0.00
190.00
10100
118943
12/08/16
PSI
PROTECTION ONE INC
0015556
ALARM SVCS -HERITAGE P
0.00
116.51
10100
118944
12/08/16
PYROCOMM
PYRO COMM SYSTEMS INC
0015333
MAINT SVCS -DBC
0.00
472.50
10100
118944
12/08/16
PYROCOMM
PYRO COMM SYSTEMS INC
0015333
MAINT SVCS -DBC
0.00
185.00
TOTAL
CHECK
0.00
657.50
10100
118945
12/08/16
QUANCYNT
CYNTHIA L QUAN
0015510
T & T COMM-NOV 2016
0.00
45.00
10100
118946
12/08/16
RIVETPAU
PAUL RIVET
001
FACILITY REFUND-S/CYN
0.00
200.00
10100
118947
12/08/16
SCFUELS
SC FUELS
5205554
FUEL -RD MAINT
0.00
217.08
10100
118947
12/08/16
SCFUELS
SC FUELS
5205556
FUEL -PARKS & REC
0.00
399.53
10100
118947
12/08/16
SCFUELS
SC FUELS
5205556
FUEL -PARKS & REC
0.00
422.09
1D100
118947
12/08/16
SCFUELS
SC FUELS
5205554
FUEL -RD MAINT
0.00
188.11
10100
118947
12/08/1.6
SCFUELS
SC FUELS
5204093
FUEL -POOL VEH
0.00
92.26
10100
118947
12/08/16
SCFUELS
SC FUELS
5205230
FUEL -CODE ENFORCE
0.00
103.81
10100
118947
12/08/16
SCFUELS
SC FUELS
5205230
FUEL -CODE ENFORCE
0.00
110.23
10100
118947
12/08/16
SCFUELS
SC FUELS
5204093
FUEL -POOL VEH
0.00
110.35
TOTAL
CHECK
0.00
1,643.46
SUNGARD PENTAMATION INC
DATE: 12/14/2016 CITY OF DIAMOND BAR
TIME: 12:39:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transaCt.Ck_date between '20161201 00:00:00.000' and '20161214 00:00:00.000'
ACCOUNTING PERIOD: 6/17
FUND - 001 -
GENERAL FUND
GRAPHIC DESIGN SVCS
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
118948
12/08/16
SHARPIMA
SHARP IMAGE PRINTING
0014095
10100
118949
12/08/16
SIGALABE
BERNIE SIGALA
001
10100
118950
12/08/16
SIMPSONA
SIMPSON ADVERTISING INC
0014095
10100
118950
12/08/16
SIMPSONA
SIMPSON ADVERTISING INC
0014095
1D100
118950
12/08/16
SIMPSONA
SIMPSON ADVERTISING INC
0014095
TOTAL
CHECK
LEGAL AD-P/NOTICE
0.00
10100
118951
12/08/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
10100
118951
12/08/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
10100
118951
12/08/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
10100
118951
12/08/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
1010D
118951
12/08/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
TOTAL
CHECK
RECREATION REFUND
0.00
10100
118952
12/08/16
SUNSSENI
SUNSHINE SENIOR ASSOCIAT
1255215
10100
118953
12/08/16
TAGLEVAN
VANIA TAGLE
001
10100
118954
12/08/16
TANAKAJU
JUAN TANAKA
001
101D0
118955
12/08/16
TENNISAN
TENNIS ANYONE INC
0015350
10100
118956
12/DB/16
SGVT
THE SAN GABRIEL VALLEY N
0014030
10100
118956
12/DB/16
SGVT
THE SAN GABRIEL VALLEY N
0014030
10100
118956
12/08/16
SGVT
THE SAN GABRIEL VALLEY N
0014030
TOTAL
CHECK
10100
118957
12/08/16
THESAUCE
THE SAUCE CREATIVE SERVI
0014095
10100
118957
12/08/16
THESAUCE
THE SAUCE CREATIVE SERVI
0014095
10100
118957
12/DB/16
THESAUCE
THE SAUCE CREATIVE SERVI
0014095
TOTAL
CHECK
10100
118958
12/DB/16
TAITDAVI
THE TAIT GROUP INC
0015551
101.00
118959
12/08/16
HASLERIN
TOTAL FUNDS BY HASLER
0014030
10100
118959
12/08/16
HASLERIN
TOTAL FUNDS BY HASLER
0014030
TOTAL
CHECK
10100
118960
12/08/16
TRYPUCKO
IVONNE TRYPUCKO
001
10100
118961
12/08/16
WCMEDIA
WEST COAST MEDIA
0014095
10100
118962
12/08/16
WON
WESTERN UNIVERSITY OF HE
001
10100
118963
12/08/16
DIEHLEVA
WHITE NELSON DIEHL EVANS
0014050
10100
118964
12/08/16
WOODRUFF
WOODRUFF SPRADLING & SMA
0014020
1D100
118964
12/08/16
WOODRUFF
WOODRUFF SPRADLING & SMA
0014020
10100
118964
12/08/16
WOODRUFF
WOODRUFF SPRADLING & SMA
0014020
10100
118964
12/08/16
WOODRUFF
WOODRUFF SPRADLING & SMA
0014020
-----DESCRIPTION----- SALES TAX
PRINT SVCS -EVENT SIGN 0.00
FACILITY REFUND -DHC 0.00
GRAPHIC DESIGN SVCS
0.00
GRAPHIC DESIGN SVCS
0.00
GRAPHIC DESIGN SVCS
0.00
0.00
ELECT SVCS-T/CONTROL
0.00
ELECT SVCS-T/CONTROL
0.00
ELECT SVCS-T/CONTROL
0.00
ELECT SVCS-T/CONTROL
0.00
ELECT SVCS-T/CONTROL
0.00
0.00
REIMB-LIABILITY INS
0.00
FACILITY REF UND-HRTGE
0.00'
RECREATION REFUND
0.00
CONTRACT CLASS -FALL
0.00
LEGAL AD-P/NOTICE
0.00
LEGAL AD-P/NOTICE
0.00
LEGAL AD-P/NOTICE
0.00
0.00
PRINT SVCS -BANNERS
0.00
PRINT SVCS -BANNERS
0.00
-
PRINT SVCS -SIGNAGE
0.00
0.00
CONSULTANT SVCS -57/60
0.00
POSTAGE
0.00
FLEXLIMIT PROTECTION
0.00
0.00
RECREATION REFUND
0.00
AD -DBC
0.00
FACILITY REFUND-HRTGE
0.00
TRNG-T NEGRON
0.00
LEGAL SVCS -YMCA
0.00
LEGAL SVCS -COUNCIL
0.00
LEGAL SVCS-CMGR
0.00
LEGAL SVCS -MILLENNIUM
O.OD
PAGE NUMBER: 13
ACCTPA21
AMOUNT
724.85
1,000.00
450.00
475.00
6,395.00
7,320.00
2,356.68
226.27
129.86
170.52
25.22
2,908.55
571.00
200.00
36.00
3,718.40
313.60
319.12
385.36
1,018.08
619.46
1,033.32
2,643.26
4,296.04
3,500.00
5,000.00
10.00
5,010.00
79.D0
500.00
50.00
325.00
435.10
2,412.80
2,745.60
3,020.20
SUNGARD PENTAMATION INC
DATE: 12/14/2016 CITY OF DIAMOND BAR
TIME: 12:39:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161201 OO:O0:OO.D00' and '20161214 00:00:00.000'
ACCOUNTING PERIOD: 6/17
FUND - 001 -
GENERAL FUND
LEGAL SVCS-C/GARDENA
0.00
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
118964
12/06/16
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
10100
118964
12/08/16
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
10100
118964
12/08/16
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
10100
118964
12/08/16
WOODRUFF
WOODRUFF SPRADLING &
SMA 001
10100
118964
12/08/16
WOODRUFF
WOODRUFF SPRADLING &
SMA 001
10100
118964
12/08/16
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
TOTAL
CHECK
10100
118965
12/08/16
WORLDJOU
WORLD JOURNAL LA LLC
0014095
10100
118966
12/08/16
ZEEMANRO
ROBERT ZEEMAN
001
10100
118967
12/08/16
ZHOUJOYC
JOYCE ZHOU
001
10100
PP25/16
12/01/16
TASC
TASC
001
10100
25 -PP 16
12/01/16
PAYROLL
PAYROLL TRANSFER
001
10100
25 -PP 16
12/01/16
PAYROLL
PAYROLL TRANSFER
112
10100
25 -PP 16
12/01/16
PAYROLL
PAYROLL TRANSFER
113
10100
25 -PP 16
12/01/16
PAYROLL
PAYROLL TRANSFER
115
10100
25 -PP 16
12/01/16
PAYROLL
PAYROLL TRANSFER
138
10100
25 -PP 16
12/01/16
PAYROLL
PAYROLL TRANSFER
139
10100
25 -PP 16
12/01/16
PAYROLL
PAYROLL TRANSFER
141
TOTAL
CHECK
10100
99 25/16
12/01/16
PERSRETI
PEAS RETIREMENT FUND
001
10100
99 25/16
12/01/16
PERSRETI
PERS RETIREMENT FUND
001
10100
99 25/16
12/01/16
PERSRETI
PEAS RETIREMENT FUND
001
TOTAL
CHECK
10100
PP 23-24
12/D1/16
PERSHEAL
PEAS HEALTH
001
i0100
PP 23-24
12/01/16
PERSHEAL
PERS HEALTH
0014060
TOTAL
CHECK
DESCRIPTION------ SALES TAX
LEGAL SVCS -COMM DEV
0.00
LEGAL SVCS-C/GARDENA
0.00
LEGAL SVCS -COMM SVCS
0.00
LEGAL SVCS -PL 16-105
0.00
LEGAL SVCS -PL 15-528
0.00
LEGAL SVCS-P/WORKS
0.00
P/R
0.00
AD -GENERAL PLAN 0.00
RECREATION REFUND 0.00
FACILITY REFUND-S/CYN 0.00
12/2/16-P/R DEDUCTIONS 0.00
P/R
TRANSFER-25/PP
16
.0.00
P/R
TRANSFER-25/PP
16
0.00
P/R
TRANSFER-25/PP
16
O.OD
P/R
TRANSFER-25/PP
16
0.00
P/R
TRANSFER-25/PP
16
O.OD
P/R
TRANSFER-25/PP
16
0.00
P/R
TRANSFER-25/PP
16-
0.00
0.00
RETIRE CONTRIB-PEPRA 0.00
RETIRE CONTRIB-EE 0.00
SURVIVOR BENEFIT 0.00
O.OD
DEC 16 -HEALTH INS PREM O.OD
DEC 16 -HEALTH ADMIN FE 0.00
0.00
PAGE NUMBER: 14
ACCTPA21
AMOUNT
3,265.60
695.60
915.20
769.60
1,601.60
2,017.60
17,878.90
1,560.00
36.00
50.00
188,781.66
3,831.99
2,281.76
18,495.62
1,239.41
619.71
619.71
215,869.86
559.45
27,485.17
47.43
26,092.05
43,062.47
147.33
43,209.80
TOTAL CASH ACCOUNT 0.00 1,782,641.66
TOTAL FUND 0.00 1,782,641.66
SUNGARD PENTAMATION INC
DATE: 12/14/2016 CITY OF DIAMOND BAR
TIME: 12:39:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: tranSact.ck_date between '20161201 00:00:00.000' and '20161214 00:00:00.000'
ACCOUNTING PERIOD: 6/17
FUND - 020 - OPEB RESERVE FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
10100 PP 23-24 12/01/16 PERSHEAL PERS HEALTH
TOTAL CASH ACCOUNT
TOTAL FUND
TOTAL REPORT
PAGE NUMBER: 15
ACCTPA21
FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT
0204060 DEC 16 -RETIREE HEALTH 0.00 875.00
0.00 875.00
0.00 875.00
0.00 1,783,516.66
CITY COUNCIL
Agenda # 6 . 4
Meeting Date .-December 20, 2016
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man dbf,,
%,-"/
TITLE: APPROVAL OF NOTICE OF COMPLETION FOR THE
STARDUST AND PETERSON PARK IMPROVEMENT PROJECT
Approve and file.
FINANCIAL IMPACT:
There is no financial impact.
The City Council awarded a construction contract to ACE Cd, Inc. on August 16, 2016
in the amount of $435,667.88 with a contingency amount of $43,566.79 (10% of the total
contract) for contract change orders. This funding includes $ 300,000 in Prop A Safe
Parks funds for the construction of Stardust Park and $179,234.67 in Quimby funds. The
work has been completed and the final construction cost of the project is $ 440,521.90
which includes one change orderfor $4,854.02 to remedy a drainage problem at Peterson
Park discovered after demolition of the play surface. The project was completed
$38,712.77 under the overall authorized project budget.
PREPARED BY: DATE PREPARED:
Claude Bradley December 12, 2016
Facilities Maintenance supervisor
REVIEWED BY:
eC C avi avid", , P.E.
Director of Public Works/City Engineer
Attachments: Notice of Completion
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR _
21810 E. COPLEY DRIVE
DIAMOND BAR, CALIFORNIA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days atter completion
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The full name of the owner is City of Diamond But
3. The full address of the owner is 21810 Coolev Drive
4. The nature of the interest or estate of the
(If other than fee, spike "In fee" and ireen, for example, "pmcbs er coder contact ofpurrbex," or"lessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on December 12, 2016 . The work done was:
Stardust and Peterson Park Improvement Project
7. The name of the contractor, if any, for such work of improvement was ACE cd. Inc.
August 16 2016
(If. corAretorfor wodcof huecvement as awhole, insert `hone") (Dare of Contract)
8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of
California, and is described as follows Stardust Park 1323 Stardust Drive Diamond Bar CA 91765; Peterson Park 24142 E
Sylvan Glen Road Diamond Bar CA 91765
9. The sheet address of said property is "none"
Dated:
Verification for individual Ovmer
(Ifm meet address has been officially assigned, been "none")
CITY OF DIAMOND BAR
Signature ofrovan or corporate officer efowoer named in paragraph 2 or his agent
VERIFICATION
I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing
("resident of, "Manager of," "A partner of," "Owner oC' etc)
notice of completion; I have read said notice of completion and know the contests thereof, the same is true of my own knowledge.
I declare under penalty of pedury that the foregoing is true and correct.
Executed on 20 —, at Diamond Bar , California.
(Date of signature) (City whrxe signed)
(Personal signature ofthe individual who is swearing that the commis of
the notice ofcompletion are true)
DO NOT RECORD
REQUIREMENTS AS TO NOTICE OF COMPLETION
A notice of completion must be filed for record WITHIN 10 DAYS after completion of the work of improvement
(to be computed exclusive of the day of completion), as provided in Civil Code Section 3093.
The "owner" who must file for record a notice of completion of a building or other work of improvement means the owner (or
his successor in -interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title.
For example, if A is the owner in fee, and B, lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded
to his interest at the date the notice is filed, must file the notice.
If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed by any one of the co-
owners (in fact, the foregoing form is designed for giving of the notice by only one covenant), but the names and addresses of the other
co-owners must be stated in paragraph 5 of the form.
Note that ay Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or
transferors.
In paragraphs 3 and 5, the full address called for should include street number, city, county and state.
As to paragraphs 6 and 7, this form should be used only where the notice of completion covers the work of improvement as a
whole. If the notice is to be given only of completion of a particular contract where the work of improvement is made pursuant to two or
more original contracts, then this form must be modified as follows:
(1) Strike the works "A work of improvement' from paragraph 6 and insert a general statement of the kind of work done or
materials furnished pursuant to such contract (e.g., "The foundations for the improvement');
(2) Insert the name of the contractor ander the particular contract in paragraph 7.
In paragraph 7 of the notice, insert the name of the contractor for the work of improvement as a whole. No contractor's name
need be given if there is no general contractor, e.g., on so-called `owner-builderjobs."
In paragraph 8, insert the full legal description, not merely a street address or tax description. Refer to deed or policy of title
insurance. If the space provided for description is not sufficient a rider may be attached. _
In paragraph 9, show the street address, if any, assigned to the property by any competent public or governmental authority.
CITY COUNCIL
Agenda #r' 6_. 5
Meeting Date: December 20, 2016
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City
TITLE: ADOPT RESOLUTION NO. 2016-iCX APPROVING FINAL TRACT MAP
NO. 63623, FOR THE SUBDIVISION OF A 30 ACRE SITE INTO 99
RESIDENTIAL UNITS, LOCATED SOUTH OF LARKSTONE DRIVE,
EAST OF MORNING SUN AVENUE, AND WEST OF BREA CANYON
ROAD (KNOWN AS THE SOUTH POINTE DEVELOPMENT), IN THE
CITY OF DIAMOND BAR.
RECOMMENDATION:
Adopt Resolution; Authorize the Mayor to execute the Subdivision Agreement; Direct the
City Clerk to certify and process the final map for recordation.
FINANCIAL IMPACT:
There is no financial impact to the City.
*T41XC]C10111OR191
The Vesting Tentative Tract Map application was made to the Planning Commission by
JCCL-South Pointe West, LLC at a duly noticed public hearing on November 14, 2006
which was continued to November 28, 2006 on which the Commission concluded its
review of the application and adopted Resolution No. 2006-55 recommending City
Council Approval of Vesting Tentative Tract Map No. 63623.
Started on December 19, 2006 and continued to January 16, February 6, February 20
and March 6, 2007 the City Council conducted a duly noticed public hearing on the
Vesting Tentative Tract Map and upon conclusion of said public hearing adopted
Resolution No. 2007-18 approving Vesting Tentative Tract Map 63623.
On October 21, 2015 Lennar Homes of California, Inc. purchased the land from JCCL-
South Pointe West, LLC and took full ownership of the development and associated
entitlements.
DISCUSSION:
The Final Tract Map subdivides 30 acres into 99 single family residential units. To date,
various permits have been issued for tract grading, sewer, storm drain, street
improvements, and precise grading of the Larkstone Park site that was conditioned as
part of the development but is located outside the tract boundaries. The conditions of
approval require that certain improvements (grading, storm drain, sewer, landscape,
private street, and a public park) be constructed for this development and are required to
be met at various stages of the project processing such as prior to final map approval,
prior to permit issuance, and prior to final inspection.
The Final Tract Map, with all associated requirements identified in the Conditions of
Approval of Resolution No. 2007-18, was filed with the City on December 2, 2016. The
approval of the final map is a ministerial decision by the City Council meaning the map
shall be approved if it conforms to (1) the Subdivision Map Act, (2) all provisions of Title
21: entitled "Subdivisions", of the City's Municipal Code that were applicable at the time
that the vesting tentative map was approved, and (3) is in substantial compliance with the
approved vesting tentative tract map. Staff has deemed these prerequisite conditions for
final tract map approval to have been met. However, the following conditions require
further discussion for the City Council's consideration.
As a condition of final tract map approval, if any onsite private or public improvements
(grading, storm drain, sewer, and private streets,) have not been completed and accepted
by the City prior to final map approval, the applicant is required to enter into a subdivision
agreement and post the appropriate security. As the construction of some of these
improvements has not been completed and accepted by the city at this time, in
accordance with the Subdivision Map Act and City Council Resolution No. 2007-18,
Lennar is prepared to enter into an agreement with the City to complete these
improvements to satisfy this condition and has offered surety bonds as listed in the
attached Subdivision Agreement to secure performance of such improvements. The
Subdivision Agreement provides for the completion of all improvements and setting of
subdivision monuments within 3 years from the effective date of the Subdivision
Agreement. The bonds issued guarantee such work as grading, street, sewer, and storm
drain, with a grand total estimated amount of $2,833,000.
A second condition of final tract map approval is that the applicant shall turn over to the
City approximately 4.68 acres of parkland (Larkstone Park) with a minimum 2.18 usable
acres. However, the Development Agreement requires that the parkland be dedicated to
the City at the 75th Dwelling Unit permit issuance. Since the Development Agreement
supersedes the conditions of approval, the park dedication is no longer tied to the Final
Map approval, and the final map can be considered for approval at this time.
The conditions of approval also state that the fair share contributions associated with
traffic impacts identified in the Traffic Impact Analysis shall be paid prior to final map
approval. Fair share in the amount of $168,562.90 is due to Diamond Bar for identified
traffic impacts and the proposed mitigation measures at intersections identified within the
Traffic Impact Analysis. There are also fair share fees owed to the County of Los Angeles
in the amount of $113,483.60 and the City of Industry in the amount of $24,891.30 for
impacts identified at intersection in their respective jurisdictions. However, the
Development Agreement identifies that the fair share is required prior to issuance of the
Certificate of Occupancy. Since the Development Agreement supersedes the conditions
of approval, the fair share contribution is no longer tied to the Final Map approval, and the
final map can be considered for approval at this time.
2
Another condition associated with final map approval requires that prior to the recordation
of the final tract map, the City's Traffic Engineer shall determine the need for any traffic
control device along Larkstone Drive. A traffic warrant analysis is required to determine
the need for traffic control devices (such as stop signs) installed on roadways and often
require vehicle counts to be included in the analysis. Without the development being
occupied, a warrant analysis would not be appropriate at this time. The City Engineer will
review site conditions and vehicular traffic impacts upon the development being occupied
and at that time will determine if a traffic analysis determining the need for traffic control
devices shall be installed along Larkstone Drive. Therefore it is appropriate for Council
to determine that this condition is not applicable for final map approval.
For maintenance purposes the conditions of approval require that the storm drain plans
be designed to meet LA County standards. Staff noted that while the plans were not
designed to LA County standards in their entirety, they have been reviewed and deemed
to meet all current engineering standards of care and requirements. The purpose of
conditioning the storm drain plans to meet LA County standards is that the City follows
LA County standards for all types of public improvements, especially improvements that
will be owned and/or maintained by LA County and to ensure that they would be accepted
by LA County. Since the storm drain improvements for this development will be privately
owned and maintained, they are not be subject to LA County ownership or maintenance
requirements. The City Engineer has therefore accepted and approved the storm drain
improvement plans accordingly.
The Final Tract Map 63623 has been reviewed by the appropriate agencies and City
departments. It has been found to be technically correct, conforms substantially to the
approved vesting tentative tract map and meets the requirements of the conditions of
approval. The City Engineer recommends that the City Council approve Final Tract Map
No. 63623.
CITY COUNCIL REVIEW AUTHORITY:
Pursuant to the Subdivision Map Act, upon making specified findings the City Engineer
forwards the final map to the City Council for consideration. The City Council is then
required to approve or disapprove the final map.
As noted above, the City Council's discretion in determining whether to approve a final
map is ministerial. What this means is that the only relevant consideration is whether the
final map is in substantial compliance with the tentative map and conditions related to
final map approval. The City Council is precluded from imposing new conditions or
requiring any changes to the final map. It may determine that conditions have been met
by alternative means if they substantially comply with tentative map conditions. Since the
act is ministerial, the California Environmental Quality Act is not applicable.
In adopting the Subdivision Map Act the State Legislature has limited the City Council's
discretion, recognizing that by the time a developer's final map is considered, the
developer will have spent large sums of money complying with conditions of final map
approval. The State Legislature has determined as a policy matter that imposing new
conditions after the expenditure of such large sums is unfair to developers and would
discourage development.
3
PREPARED BY:
DATE PREPARED:
Kimberly M. Young, Senior Civil Engineer
Fabian P. Aoun, Assistant Engineer December 12, 2016
REVIEWED BY:
avid G. Liu, tWe Ir of(public Works/City Engineer
Attachments:
Vicinity Map
Resolution No. 2016 -XX
Subdivision Agreement
Final Tract Map
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Vicinity Map
RESOLUTION NO. 2016 -XX
A RESOLUTION OF THE CITY COUNCIL of the CITY OF DIAMOND BAR
APPROVING FINAL TRACT MAP 63623, FOR THE SUBDIVISION OF A 30 ACRE
SITE INTO 99 RESIDENTIAL UNITS, LOCATED SOUTH OF LARKSTONE DRIVE,
EAST OF MORNING SUN AVENUE, AND WEST OF BREA CANYON ROAD, IN THE
CITY OF DIAMOND BAR.
A. RECITALS
(i) Lennar Homes of California, Inc., 25 Enterprise, Aliso Viejo, CA 92656,
(the "Applicant" hereinafter), has heretofore filed an application, a final
map and accompanying documents for approval of Final Tract Map No.
63623, (hereafter, the "Application"), as described in the title of this
Resolution.
(ii) On November 14, 2006 the Planning Commission of the City of Diamond
Bar conducted a duly noticed public hearing on the subject matter of the
Vesting Tentative Tract Map 63623 ("Vesting Tentative Tract Map"), which
was continued to November 28, 2006 on which time the Planning
Commission adopted Resolution No. 2006-55, recommending that the City
Council of the City of Diamond Bar ("City Council") approve the Vesting
Tentative Tract Map.
(iii) On December 19, 2006 and continued to January 16, February 6,
February 20 and March 6, 2007 the City Council conducted a duly noticed
public hearing on the Vesting Tentative Tract Map and upon conclusion of
said public hearing adopted Resolution No. 2007-18 approving the Vesting
Tentative Tract Map.
(iv) The City Engineer has reviewed the Application and has determined that
applicable provisions of the City's Municipal Code and the Subdivision
Map Act, Government Code §§ 66410 et seq. (hereafter, "Map Act"), have
been complied with, that the Application is technically correct and is in
substantial compliance with the approved Vesting Tentative Tract Map.
(v) All other legal prerequisites to the adoption of this Resolution have
occurred.
B. RESOLUTION
NOW, THEREFORE, it is found, determined and resolved by the City Council of the City
of Diamond Bar as follows:
1. The City Council hereby specifically finds that all of the facts set for in the
Recitals, Part A, of this Resolution are true and correct.
The City Council finds that Final Tract Map No. 63623 conforms to all
requirements of the Subdivision Map Act, all applicable provisions of the
City's Municipal Code and to be in substantial compliance with the Vesting
Tentative Tract Map.
3. The City Council hereby specifically approves Final Tract Map 63623, as
presented and authorizes and directs the Mayor and the City Clerk to
execute the Subdivision Agreement for installation of improvements
required thereby and any other documents necessary for recording of
Final Tract Map No. 63623.
The City Council's approval of the Final Tract Map No. 63623 is ministerial
in nature and thus is exempt from the California Environmental Quality Act
pursuant to Title 14, California Code of Regulations, Section 15268(b)(3).
5. The City Clerk is hereby directed to:
a. Certify to the adoption of this Resolution; and
b. Transmit a certified copy of this Resolution to Lennar Homes of
California, Inc., 25 Enterprise, Aliso Viejo, CA 92656.
c. Transmit Final Tract Map No. 63623 to the County Recorder.
PASSED, APPROVED AND ADOPTED this 201h day of December, 2016.
ATTEST:
Tommye Cribbins, City Clerk
Jimmy Lin, Mayor
I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was introduced at a regular meeting of the City Council of the City
of Diamond Bar held on the 20th day of December, 2016, by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABESENT: COUNCIL MEMBERS
ABSTAINED COUNCIL MEMBERS
Tommye A. Cribbins, City Clerk
SUBDIVISION AGREEMENT
THIS SUBDIVISION IMPROVEMENT AGREEMENT ("Agreement" herein) is made and
entered into by and between the City of Diamond Bar, a municipal corporation ("City" herein),
and the Subdivider whose name and address is set forth in the Subdivision Reference Data
attached herein as Attachment A.
RECITALS
A. Subdivider has presented to the City for approval a Tract Map, identified above in the
Subdivision Reference Data, of a proposed subdivision (herein, "Subdivision") pursuant to the
Subdivision Map Act of the State of California and the City's ordinances and regulations relating
to the filing, approval and recordation of subdivision maps (collectively referred to herein as the
"Subdivision Laws").
B. The Subdivision Laws establish, as a condition precedent to the approval of a Tract Map,
that the Subdivider comply with the City Council's Resolution of Approval and either (i)
complete, in compliance with City standards, all of the improvements and land development
work required by the Subdivision Laws and the City Council's Resolution of Approval; or (ii)
enter into a secured agreement with the City to complete the improvements and land
development work, within a period of time specified by the City.
C. In consideration of approval of the Tract Map for the Subdivision by the City Council,
Subdivider desires to enter into this Agreement whereby Subdivider promises to install and
complete, at its sole expense, all public and private improvement work required by the City for
the proposed Subdivision. Subdivider has secured this Agreement by improvement security
required by the Subdivision Laws and approved by the City.
D. Improvement Plans, and related specifications, numbered as designated above in the
Subdivision Reference Data, for the construction, installation and completion of the
improvements identified in Schedule A attached hereto (herein, "Improvements"), have been
prepared by the Subdivider, approved by the City Engineer, and are on File in the City's Public
Works Department. The Improvement Plans and related specifications are incorporated herein
by this reference.
NOW, THEREFORE, in consideration of the approval by the City Council of the Tract
Map of the Subdivision, Subdivider and City agree as follows:
1. SUBDIVIDER'S OBLIGATION TO CONSTRUCT IMPROVEMENTS
A. Subdivider shall, at its sole expense, and in compliance with the provisions of the
Subdivision Laws, the Improvement Plans, the related specifications, and all applicable City
Standards, furnish, construct, install and guarantee the Improvements generally described in
Schedule A.
1024863.1
B. Subdivider shall acquire and dedicate, or pay the cost of acquisition by City of all
rights -of --way, easements and other interests in real property for the construction or installation of
the Improvements, free and clear of all liens and encumbrances. The Subdivider's obligations
with regard to the acquisition by City of off-site rights-of-way, easements and other interests in
real property shall be subject to a separate agreement between Subdivider and City.
C. Subject to any time extensions granted in accordance with Section 4, Subdivider
shall commence construction of the Improvements as set forth above in the Subdivision
Reference Data following the heading "Commencement of Improvement Work", and shall
complete all Improvements within the "Completion Period" specified in the Subdivision
Reference Data, provided, however, that if the City Engineer reasonably determines that
accelerated construction of the Improvements is essential in order to protect the public health,
welfare and safety, the City Engineer shall give Subdivider not less than thirty (30) days prior
written notice to commence or accelerate installation and construction of the Improvements, or
any portion thereof. The notice shall describe the work to be done by Subdivider, the time
within which work shall commence, and the period within which the work will be completed.
All or any portion of Improvements may be required to be constructed or completed at a
specified time. If the Subdivider objects to the commencement or acceleration of the
Improvements as specified by the City Engineer, Subdivider may appeal the decision of the City
Engineer to the City Council. Any such appeal shall be filed with the City Clerk within ten (10)
days after receipt by Subdivider of the written notice from the City Engineer.
D. If the Improvements to be constructed by Subdivider include monumentation,
such monumentation shall be installed not later than sixty (60) days after the City's acceptance
of all other Improvements pursuant to Section 2. As used herein, "monumentation" shall mean
the setting of survey monuments and tie points in accordance with the Subdivision Laws, and the
delivery to the City Engineer of tie notes for the points.
E. Subdivider shall, at its sole expense, replace or repair all public improvements,
public utility facilities, and surveying or subdivision monuments which are destroyed or
damaged as a result of any work under this Agreement. Any such replacement or repair shall be
subject to the approval of the City Engineer.
F. Until such time as the City accepts a category of Improvements, Subdivider shall
be responsible for the care and maintenance of such Improvements and shall bear all risks of loss
or damage to the Improvements. Neither City, nor its officers, agents and employees, shall have
any liability for any accident, loss or damage to the Improvements prior to their completion and
acceptance by the City.
G. Subdivider shall, at its sole expense, obtain all necessary permits and licenses for
the construction and installation of the Improvements, give all necessary notices, and pay all fees
required by City ordinance or resolution and all taxes required by law.
H. Not less than ten (10) days prior to commencement of work on the Improvements,
Subdivider shall give written notice to the City Engineer of the date fixed for such
1024863.1 2
commencement of work in order that the City Engineer shall have adequate time to schedule all
necessary inspections.
2. INSPECTION OF WORK AND FINAL ACCEPTANCE
A. Subdivider shall at all times maintain proper facilities and safe access for
inspection of the Improvements by the City Engineer and other City personnel.
B. Upon completion of the work on all or any category of the Improvements
specified in Schedule A, the Subdivider may notify the City in writing of the completed work,
including a list of the completed work, and request a final inspection by the City Engineer. Upon
receipt of the written notice, the City shall have forty-five (45) days to review and comment or
approve the completion of the required work. If the City Engineer determines that all or any
specified category of the Improvements have been completed in accordance with this Agreement
and in compliance with the Improvement Plans and all applicable City standards, then the City
Engineer shall certify to the City Council the completion of such Improvements. Subdivider
shall bear all costs of inspection and certification for acceptance. The City shall not be required
to engage in this process of partial acceptance of work more than once between the start of work
and completion and acceptance of all work, though the City may choose to allow for a partial
release at anytime at its discretion.
C. If the City Engineer determines that work has not been completed in accordance
with the Improvement Plans and all applicable City standards, the City Engineer shall supply to
Subdivider a list of all remaining work to be completed. Within forty-five (45) days of receipt of
the list of remaining work from the City Engineer, the Subdivider shall provide cost estimates for
all remaining work for review and approval by the City. Upon receipt of the cost estimates, the
City shall have forty-five (45) days to review, comment, and approve, modify, or disapprove
those cost estimates.
D. The Subdivider shall maintain the works of improvement until the City accepts all
remaining items. Acceptance of all categories of the Improvements by the City Council shall be
made upon recommendation and certification of the City" Engineer following inspection of the
Improvements pursuant to subparagraphs B and C above. The City Council shall, within forty-
five (45) days following certification by the City Engineer that all Improvements have been
completed, notify the Subdivider, or his or her assigns, in writing.
E. Acceptance by the City Council shall not constitute a waiver by the City of any
defects in the Improvements.
3. GUARANTEE AND WARRANTY OF THE IMPROVEMENTS
A. If, within a period of one (1) year following acceptance by the City Council of the
last of Improvements specified in Schedule A, any Improvements or part of any Improvements
furnished, installed or constructed by the Subdivider, or any of the work performed under this
Agreement, fails to comply with any requirements of this Agreement, or the Subdivision Laws,
1024863.1 3
or the Improvement Plans and related specifications, the Subdivider shall, without delay and
without cost to the City, repair, replace or reconstruct any defective or otherwise unsatisfactory
part or parts of the Improvements. Subdivider's obligations hereunder shall include the repair,
replacement or reconstruction of all irrigation systems and all trees; shrubs, ground cover and
landscaping for such one (1) year period.
B. Should the Subdivider fail or refuse to act promptly or in accordance with
subparagraph 3.A above, or should the exigencies of the situation require repair, replacement, or
reconstruction to be undertaken before the Subdivider can be notified, then the City may, in its
discretion, make the necessary repairs or replacements or perform the necessary reconstruction.
If the Subdivider's improvement security does not cover the total cost of such repair,
replacement or reconstruction, the Subdivider shall reimburse the City for any excess costs
incurred.
C. The security furnished for the faithful performance of the Subdivider's obligation
to construct and install the Improvements shall include Subdivider's liability hereunder for the
one (1) year guarantee and warranty of the Improvements.
4. TIME EXTENSIONS
A. Upon a showing by the Subdivider of good cause therefor, the date for
commencement of work on the Improvements, or the duration of the Completion Period, may be
extended by the City Engineer, with the written concurrence of the City Manager. As used
herein, "good cause" may include, without limitation, delay resulting from an act of the City;
acts of God or force majeure, and strikes, boycotts or similar job actions by employees or labor
organizations which prevent the conduct of the work and are outside Subdivider's control.
B. A time extension may be granted without notice to any surety or sureties of the
Subdivider and shall not affect the validity of this Agreement nor release the surety or sureties on
any bond given as an improvement security pursuant to this Agreement.
C. As a condition of any time extension provided for herein, the City Engineer, with
the written concurrence of the City Manager, may require the Subdivider to furnish new or
modified improvement security guaranteeing performance of this Agreement, as extended, in an
increased amount as necessary to compensate for any projected increase in the Estimated Total
Cost of Improvements, as determined by the City Engineer.
5. IMPROVEMENT SECURITY
A. Prior to City's execution of this Agreement, Subdivider shall provide as security
to the City;
i) For Performance and Guarantee: Security in an amount equal to one
hundred percent (100%) of the Estimated Total Cost of the Improvements, Grading and
1024563.1 4
Monumentation as set forth above in the Subdivision Reference Data. With this security, the
form of which shall be subject to City's prior approval, the Subdivider assures faithful
performance under this Agreement and guarantees the Improvements for one (1) year after the
completion and acceptance of the last of such Improvements against any defective workmanship
or materials or any unsatisfactory performance, pursuant to Section 3 hereof.
ii) For Payment: Security in an amount equal to one hundred percent (100%)
of the Estimated Total Cost of the Improvements (excluding Grading and Monumentation) as set
forth above in the Subdivision Reference Data. With this security, the form of which shall be
subject to City's prior approval, the Subdivider guarantees payment to contractors,
subcontractors, and persons renting equipment or furnishing labor or materials to them or to the
Subdivider. If monumentation is involved, this improvement security shall also guarantee to the
Subdivider's engineer or surveyor payment of the Estimated Total Cost of setting monuments as
required by Government Code Section 66497.
B. If the improvement security is a corporate surety bond and in the opinion of the
City, any surety or sureties thereon become insufficient, the Subdivider shall renew or replace
any such surety bond with good and sufficient surety within thirty (30) days after receiving from
City written demand therefor.
C. Improvement security consisting of corporate surety bonds shall be kept on file
with the City Engineer. If a corporate surety bond is replaced by another approved bond, the
replacement shall be filed with the City Engineer and, upon filing shall be deemed a part of and
incorporated into this Agreement. Upon filing and approval by the City Engineer of a
replacement bond, the former improvement security shall be released.
D. Modifications of the Improvement Plans and related specifications, and
modifications of the Improvements, not exceeding ten percent (10%) of the original Estimated
Total Cost of the Improvements, shall not relieve or release any improvement security furnished
by Subdivider pursuant to this Agreement. If any such modifications exceed ten percent (10%)
of the Estimated Total Cost of the Improvements, Subdivider shall furnish additional
improvement security for performance and guarantee, and for payment as required by
subparagraph 5.A above, for one hundred percent (100%) of the revised Estimated Total Cost of
the Improvements.
6. REDUCTION OR RELEASE OF IMPROVEMENT SECURITY
A. Partial releases or reductions in the Subdivider's improvement security may be
authorized upon the City's acceptance of partial performance of Improvements, and prior to the
City's acceptance of all Improvements required hereunder, as provided in this Section 6.
B. The process allowing for partial release of performance security shall not occur
until such time as the cost estimate of the remaining work does not exceed twenty (20) percent of
the total original performance security.
1024863.1 5
C. Upon acceptance of all or any specified category of the Improvements by the City
Council, and upon approval of a revised cost estimate for any remaining work, the City shall
release all performance security except for security in an amount of two hundred percent (200%)
of the cost estimate of the remaining work.
D. Unless Subdivider submits new or additional security in an amount equal to one
hundred percent (100%) of the Estimated Total cost of the improvements, the security for
performance and guarantee shall not be reduced or released in an amount greater than twenty
percent (20%) of the aggregate principal amount thereof prior to the expiration of the one year
guarantee and warranty period specified in subparagraph 3.A, or before all claims filed during
the one year warranty period have been settled.
E. Within forty-five (45) days of the issuance of the written statement of completion,
the City shall place an item on the agenda of the next meeting of the City Council for the release
of the remaining performance security furnished to secure payment to contractors,
subcontractors, and to persons providing labor, materials or equipment. Upon approval of the
agenda item, the required amount of performance security shall be reduced to an amount equal to
the total amount claimed by all claimants for whom liens have been filed and of which notice has
been given to the City, plus an amount reasonably determined by the City Engineer to be
required to assure the performance of any other obligations secured by the security. The retained
portion of the security shall be released upon settlement or release of all claims and obligations
for which the security was given.
F. If Subdivider's obligations relating to any Improvements, such as the water
system, are subject to the approval of another governmental agency, the City shall not release the
improvement security therefor until the obligations are performed to the satisfaction of such
other governmental agency. Such agency shall have two (2) months after Subdivider's
performance of the obligation to register its satisfaction or dissatisfaction. If at the end of that
period the agency has not registered its satisfaction or dissatisfaction, it shall be conclusively
deemed that the Subdivider's performance of the obligation was done to its satisfaction.
7. INDEMNIFICATION OF CITY BY SUBDIVIDER
A. Neither the City, nor its officers, agents and employees, shall be liable or
responsible for any accident, injury, loss or damage to either property or person attributable to or
arising out of the construction, installation, or maintenance by Subdivider of the Improvements.
Subdivider shall indemnify, hold harmless and defend the City, its officers, agents and
employees, from and against any and all losses, claims, costs, expenses, liabilities, damages,
actions, causes of action and judgements, including reasonable attorneys' fees, arising out of or
attributable to Subdivider's performance under this Agreement to the maximum extent permitted
by law.
B. Subdivider's obligations under this Section 7 are not conditioned or dependent
upon whether the City, or its officers, agents and employees, prepared, supplied or reviewed any
1024853.1 6
Improvement Plans or related specifications in connection with the Subdivision or the
Improvements; or has insurance or other indemnification covering any of these matters.
C. Subdivider's obligation to indemnify, hold harmless and defend the City shall
extend to injuries to persons and damages to or alleged taking of property resulting from the
design or construction of the Subdivision, and the Improvements required herein, and shall
likewise extend to adjacent property owners asserting claims based upon the diversion of waters
caused by the Subdivider's design or construction of public drainage systems, streets, and other
public facilities or improvements. The City's acceptance of the Improvements shall not
constitute an assumption by the City of any responsibility or liability for any damage or alleged
taking of property referenced herein. City shall not be responsible or liable for the design or
construction of the Subdivision or the improvements constructed or installed pursuant to the
approved Improvement Plans or the Final Map, regardless of any act or omission by the City in
approving the Improvement Plans or the Final Map, unless the particular Improvement design
was required by the City over the written objection of the Subdivider, which objection stated that
the Improvement design was potentially dangerous or defective and set forth an alternative
design. After City's acceptance of the Improvements, the Subdivider shall remain obligated to
correct or eliminate all dangerous conditions created by defects in design or construction;
provided, however, that Subdivider shall not be responsible for routine maintenance.
Subdivider's obligations hereunder shall remain in effect for two (2) years following acceptance
of the Improvements by the City Council. Subdivider acknowledges and agrees that Subdivider
shall be responsible and liable for the design and construction of the Improvements and other
work done pursuant to this Agreement, and City shall not be liable for any acts or omissions in
approving, reviewing, checking, correcting or modifying any Improvement Plans or relate
specifications, or in inspecting, reviewing or approving any work or construction of
Improvements. The Subdivider's improvement security shall not be required to secure the
Subdivider's obligations under this subparagraph 7.0 beyond the one year guarantee and
warranty period. If, in any judicial proceeding involving rights or obligations of indemnity
hereunder, any statutory immunity under the Tort Claims Act (Government Code sections 810, et
sec.) asserted by the City, or its officers, agents or employees, is determined by a court of
competent jurisdiction to be inapplicable or unavailable to immunize the City, or its officers,
agents or employees, from potential liability for any alleged acts or omissions under this
subparagraph 7.C, then such rights or obligations of indemnity hereunder shall be governed by
principles of comparative fault.
S. INSURANCE
A. Prior to commencement of work on the Improvements, the Subdivider shall
obtain, and shall maintain throughout the period of construction, at its sole expense, policies of
general liability insurance covering any and all damages or claims for damages for injuries to
persons (including death) or property in an amount not less than $1,000,000.00 for any one
person, and, subject to the same limit for each person, in an amount not less than $1,000,000.00
for property damage. Such policies shall be in form and substance satisfactory to the City, shall
name the City, its officers, agents and employees as additional insureds, and shall contain
provisions that prohibit cancellation or lapse of insurance without thirty (30) days' written notice
1024863.1 7
first having been delivered to the City. Both the type and amount of insurance required by this
subparagraph 8.A may be adjusted during the term of this Agreement as may be deemed
reasonably necessary by the City Engineer,
B. The Subdivider shall maintain on file with the City Engineer during the term of
this Agreement a certificate or certificates of insurance evidencing the coverage and provisions
set forth above in subparagraph 8.A and an additional insured endorsement for each of the
policies which designated the City, its officers, agents and employees as additional insureds.
9. OWNERSHIP OF THE IMPROVEMENTS
Ownership of all or any category of the Improvements constructed and installed by the
Subdivider pursuant to this Agreement shall vest either in the City or in the Homeowners
Association created as a condition of the Subdivision, or other specified governmental agency(s),
as appropriate, upon acceptance of the Improvements by the City Council and recordation of a
Notice of Completion.
10. DEFAULT AND BREACH BY THE SUBDIVIDER AND REMEDIES OF THE
CTIT
A. Upon the occurrence of any of the following events, the Subdivider shall be
deemed to be in default under this Agreement;
i) Subject to any time extensions granted in accordance with Section 4,
failure to commence construction and installation of the Improvements by the commencement
date set forth above in the Subdivision Reference Data;
ii) Failure to correct or cure any defect in the Improvements during the one
year guarantee and warranty period as required by subparagraph 3.A;
iii) Subject to any time extensions granted in accordance with Section 4,
failure to perform substantial construction work, after commencement of work on the
Improvements, for a period of thirty (30) days after written notice thereof from the City;
iv) Insolvency appointment of a receiver, or the filing of any petition in
bankruptcy; whether voluntary or involuntary, and such is not cured or discharged within a
period of thirty (30) days;
V) Commencement of a foreclosure action against the Subdivision or any
portion thereof, or any conveyance by the Subdivider in lieu or in avoidance of foreclosure; or
vi) Failure to maintain the improvement security required by Section 5 in
effect during all times required by this Agreement, including failure to renew the improvement
security no later than fifteen (15) days prior to any expiration date; or
1624863.1 8
vii) Failure to perform any other obligations in accordance with the terms and
provisions of this Agreement within thirty (30) days after written notice thereof from the City.
B. City reserves to itself all remedies available to it at law or in equity for any breach
of Subdivider's obligations under this Agreement. City shall have the right, without limitation of
other rights or remedies, to draw upon or utilize any improvement security furnished hereunder
to mitigate City's damages in the event of Subdivider's default.
C. The City may serve written notice of any default upon the surety on any corporate
surety bond furnished as improvement security hereunder, and request that the surety take over
and complete the Improvements herein specified. If such surety, within thirty (30) days after
service of such notice of default, does not give the City written notice of its intention to perform
this Agreement, or does not commence such performance within thirty (30) days after notice to
the City of such intention to perform, the City may take over the work and prosecute the same to
completion, by contract or by any other method the City deems advisable, for the account and at
the expense of the Subdivider and its surety.
D. Subdivider acknowledges that the Estimated Total Costs and improvement
security amounts set forth herein may not reflect the actual cost of construction or installation of
the Improvements, and, consequently, city's damages for Subdivider's default shall be measured
by the cost of completing the required Improvements. If the damages incurred by the City in
taking over and completing the Improvements exceeds the principal amount of the improvement
security, then Subdivider shall reimburse the City in the amount of such excess within 30 days of
the City invoicing Subdivider for such excess amount.
E. City may, without liability for so doing take possession of, and utilize in
completing the Improvements, such materials, appliances, plant and other property belonging to
Subdivider as may be on the site of the work and necessary for the Performance of the work_
Subdivider hereby consents to entry by the City and its forces, including contractors, upon any
real property in the Subdivision owned by Subdivider or by any assignee of this Agreement, in
the event the City elects to maintain or complete the work on the Improvements following
Subdivider's default.
F. Subdivider acknowledges and agrees that, upon approval of the Final Map for the
Subdivision, City will confer substantial rights upon the Subdivider, including the right to sell,
lease or finance lots within the Subdivision, and that such approval constitutes the final act
necessary to permit the division of land within the Subdivision. As a result, City will be
damaged to the extent of the cost of construction or installation of the Improvements upon
Subdivider's failure to perform its obligations under this Agreement. Subdivider further
acknowledges that any determination as to whether a reversion to acreage or rescission of
approval of the Subdivision constitutes an adequate or necessary remedy for Subdivider's default
shall be within the sole discretion of the City.
1024863.1 9
G. The City's failure to take an enforcement action with respect to a default, or to
declare a default or breach, shall not be construed as a waiver of that default or breach or any
subsequent default or breach of the Subdivider.
H. If City sues to compel Subdivider's performance of this Agreement, or to recover
damages or costs incurred in completing or maintaining the work on the Improvements,
Subdivider agrees to pay all attorneys' fees and other costs and expenses of litigation incurred by
the City in connection therewith, even if Subdivider subsequently resumes and completes the
work.
11. RELATIONSHIP OF THE PARTIES
Neither Subdivider, nor any of the Subdivider's contractors; employees or agents, are or
shall be deemed to be, agents of the City in connection with the performance of Subdivider's
obligations under this Agreement. Subdivider, its contractors, employees or agents shall at all
times be considered independent contractors and shall obtain no rights or benefits which accrue
to City employees.
12. ASSIGNMENT
A. Subdivider shall not assign this Agreement without the prior written consent of
the City. Any attempted or purported assignment in violation of this subparagraph 12.A shall be
null and void and shall have no force or effect.
B. The sale or other disposition of the Subdivision shall not relieve Subdivider of its
obligation hereunder. If Subdivider intends to sell the Subdivision or any portion thereof,. to any
other person or entity, the Subdivider may request a novation of this Agreement and a
substitution of improvement security. Upon the City's approval of the novation and substitution
of improvement security, the Subdivider may request a release or reduction of the improvement
security furnished pursuant to this Agreement.
13. NOTICES
All notices required or provided for in this Agreement shall be in writing, delivered in
person or by mail, postage prepaid, and addressed as follows:
If to the City: City of Diamond Bar, City Clerk
21810 Copley Drive
Diamond Bar, CA 91765
If to the Subdivider: Lennar Homes of California, Inc.
ATTN:
25 Enterprise, Suite 300
Aliso Viejo, CA 92656
1024863.1 10
Notice shall be effective on the date that it is delivered in person or, if mailed, on the date of
deposit in the United States Mail.
14. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement of the parties with respect to its subject
matter. All modifications, amendments, or waivers of any terms of this Agreement shall be in
writing and signed by the duly authorized representatives of the parties. In the case of the City,
the duly authorized representative, unless otherwise specified herein, shall be the City Engineer.
15. SEVERABILITY
The provisions of this Agreement are severable. If any portion of this Agreement is held
invalid by a court of competent jurisdiction, the remainder of the Agreement shall remain in full
force and effect.
16. INCORPORATION OF SUBDIVISION REFERENCE DATA AND RECITALS
The Subdivision Reference Data, the Recitals, Attachment A and Schedule A are
incorporated into this Agreement.
17. GOVERNING LAW
This Agreement shall be governed by laws of the State of California. Any action
commenced pursuant to this Agreement shall be initiated in Los Angeles Superior Court.
18. EFFECTIVE DATE OF THE AGREEMENT
This Agreement shall be and become effective as of the date that it is executed by a duly
authorized officer or employee of the City, it being the intention of the parties that the
Subdivider shall first execute this Agreement and thereafter submit it to the City. The City shall
insert the effective date in the Subdivision Reference Data in all counterparts of this Agreement
and shall transmit a fully executed counterpart to the Subdivider.
1024863.1 11
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by
their respective officers, thereunto duly authorized, as of the dates set forth below their
respective signatures.
"SUBDIVIDER" -
Authorized Representative Signature
Printed Name and Title
"CITY" - TIIE CITY OF DIAMOND BAR, A MUNICIPAL CORPORATION
Jimmy Lin, Mayor
Date:
Approved as to form:
By:
David DeBerry, City Attorney
Attest By: Date:
Tommye A. Cribbins, City Clerk
Date:
1024863.1 12
ATTACHMENT A
CITY OF DIAMOND BAR
LOS ANGELES COUNTY, CALIFORNIA
SUBDIVISION REFERENCE DATA
FINAL TRACT MAP NO. 63623 ("Final Map" herein)
Tract No. 63623, ("Subdivision" herein)
Subdivider: Lennar Homes of California, Inc.
Subdivider Address: 25 Enterprise, Suite 300
Aliso Viejo, CA 92656
CITY COUNCIL RESOLUTION OF APPROVAL NO. 2016 -XX ("Resolution of Approval"
herein)
IMPROVEMENT PLANS: (see Schedule A "Improvement Plans" herein)
IMPROVEMENT: Schedule A
ESTIMATED TOTAL COSTS:
GRADING & EROSION CONTROL
STORM DRAIN
SANITARY SEWER
STREET IMPROVEME NTS
FORM OF SECURITY: Surety Bonds
NAME AND ADDRESS OF CORPORATE SURETY:
Liberty Mutual
333 South Wabash Avenue, Floor 22
Chicago, IL 60604
SURETY BOND NUMBER(S):
1024863.1
S 1,704,400.00
$ 494,400.00
S 256,900.00
S 377,300.00
GRADING & EROSION CONTROL 024058526
STORM DRAIN 024058529
SANITARY SEWER 024058527
STREET IMPROVEMENTS 024058528
13
EFFECTIVE DATE OF AGREEMENT:
COMMENCEMENT OF IMPROVEMENT WORK:
Within 180 Calendar days of effective date of agreement.
COMPLETION PERIOD: 36 months after effective date of agreement.
1024863. L 14
SCHEDULE A
TRACT MAP 63623
ROUGH GRADING PLANS FOR TRACT NO. 63623 (15 SHEETS), PREPARED BY: TTG
Corporation UNDER SUPERVISION OF: Charles W. Lockman RCE No. 42485 DATED
11/19/15 AND APPROVED 12/10/15.
STORM DRAIN IMPROVEMENT PLANS FOR TRACT NO. 63623 (8 SHEETS), PREPARED
BY: TTG Corporation UNDER SUPERVISION OF: Charles W. Lockman RCE No. 42485
DATED 11/19/15 AND APPROVED 12/10/15.
SANITARY SEWER PLANS FOR TRACT NO. 63623 (4 SHEETS), PREPARED BY: TTG
Corporation UNDER SUPERVISION OF: Charles W. Lockman RCE No, 42485 DATED
11/19/15 AND APPROVED 12/10/15.
STREET IMPROVEMENT PLANS FOR TRACT NO.. 63623 (5 SHEETS), PREPARED BY:
TTG Corporation UNDER SUPERVISION OF: Charles W. Lockman RCE No. 42485 DATED
11/19/15 AND APPROVED 12/18/15.
10248631 15
NUMBERED LOTS: 8
LETTERED LOTS: 12TRACT
I1 /
DA
KID
9LF
SHEET 1 OF 7 SHEETS
63623
GROSS AREA: 29.848 AC
•
IN THE CITY OF DIAMOND BAR, COUNTYOFLOS ANGELES, STATE OF CALIFORNIA
TTG ENGINEERS
ROBERT N. MIM MACK, L.S. 5314 DATE OF SURVEY: NOVEMBER, 2015
BEING A SUBDIVISION OF LOTS 46, 47, 48, AND A PORTION OF LOT 49 OF TRACT NO. 32576, IN THE CITY OF DIAMOND BAR, AS PER MAP FILED IN
BOOK 927 PAGES 28 TO 31 INCLUSIVE, OF MAPS, IN THE OFFICE OF THE RECORDER OF LOS ANGELES COUNTY, CALIFORNIA AND A PORTION OF
SECTION 17, TOWNSHIP 2 SOUTH, RANGE 9 WEST, SAN BERNARDINO MERIDIAN, ACCORDING TO THE OFFICIAL PLAT OF SAID LAND, ALL WITHIN LOS
ANGELES COUNTY, CALIFORNIA
FOR CONDOMINIUM PURPOSES
OWNER'S STATEMENT.
WE HEREBY STATE THAT WE ARE ME OWNERS OF OR ARE INTERESTED IN THE !ANDS INCLUDED WITHIN
THE SUBDIVISION SHOWN ON THIS MAP WITHIN THE DISBNCTAE BORDER LINES, AND WE CONSENT TO THE
PREPARATION AND FILING OF S41D MAP AND SUBDIVISION.
WE FURTHER STATE THAT WE KNOW OF NO EASEMENT OR STRUCTURE EXISTING WITHIN THE EASEMENTS
HEREIN OFFERED FOR DEDICATION TO THE PUBLIC, OTHER THAN PUBLICLY OWNED WATER LINES, SEWERS
OR STORM DRAINS, THAT WE WILL GRANT NO RIGHT OR INTEREST WITHIN THE BOUNDARIES OF SAID
EASEMENTS OFFERED TO THE PUBLIC, EXCEPT WHERE SUCH RIGHT OR INTEREST IS EXPRESSLY MADE
SUBJECT TO THE S41D EASEMENTS.
WE HEREBY DEDICATE TO THE CITY OF DIAMOND BAR:
THE EASEMENTS FOR WATER. SEWER, ACCESS, PUBLIC UTILITY AND PUBLIC SERVICES PURPOSES AS
SHOWN ON THIS MAP.
AN EASEMENT FOR SANITARY SEWER AND ACCESS PURPOSES AS SHOWN ON THIS MAP.
WE ALSO HEREBY DEDICATE TO THE CITY OF DIAMOND BAR THE RIGHT TO RESTRICT THE ERECTION OF
BUILDINGS, OTHER STRUCTURES, OR ANY OBSTRUCTIONS WITHIN THE AREA DESIGNATED ON THIS MAP AS
FLOOD HAZARD AREA
LENNAR HOMES OF CALIFORNIA, INC, A CALIFORNIA CORPORATION
BY
NAME YAHYA LOUR BA4YOUN (JOHN 34AYOUN)
"I,.VICE 6SIDENT
JCCL-SOUTH POA'TEIWFST, LLC, A DELAWARE LIMITED LIABILITY COMPANY, AS BENEFICIARY UNDER DEED
OF TRUST RECOR OCTOBER 23, 1015, AS INSTRUMENT 20151301180, OF OFFICIAL RECORDS.
BY: LEWIS MANAGEMENT CORP.
A DELAWARE CORPORATION
ITS SOLE MANAGER
BY a4j A%% m-.)
N : JOHN M GOODMAN
T E EVP/CEO/CFO
NOTARY ACKNOWLEDGMENT
IA NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS
CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL
WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS
ATTACHED. AND NOT THE TRUTHFULNESS. ACCURACY. OR
VALIDITY OF THAT DOCUMENT.
STATE OF CALIFORNIA }
COUNTY OF ORANGE 155
ON 1 HIlAib82 11, MAO BEFORE ME. I—/1.�--"vc. l�IV(70L� M/I Q•Li7��i/
PERSONALLY APPEARED TY � 8112VN
WHO PROVED T ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSONA
WHOSE NAME(g) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED
TO ME THAT HE/SPIE/THEY EXECUTED THE SAME IN HIS/HER/THRN AUTHORIZED
CAPACIN((�IES), AND THAT BY HIS/MSR/THEIR SONATURE(Z) ON THE INSTRUMENT THE
PERSON($) OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(() ACTED, EXECUTED
THE INSTRUMENT.
I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.
WITNESS MY HAND/.
SIGNATURE � - ('/w
A NOTARY PUBLIC IN AND FOR SAID STATE,
NAME (PRINTED) Vn•h,Aa�iMA0011-9h
MY PRINCIPAL PLACE OF BUSINESS IS IN Gi-Au6 E& COUNTY
MY COMMISSION EXPIRES: Ek I L 9011
NOTARY ACKNOWLEDGMENT
IA NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS
CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL
WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS
ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR
VALIDITY OF THAT DOCUMENT.
STATE OF CAL3:rz2KFA
COUNTY of SRN 6ERAM2arA1e }S5
ON NA"`"^l'.e 77FdeT4i BEFORE ME. EDMA-A A✓ra#'yP 4L3L,
PERSONALLY APPEARED )0II'd Al.Goes Ain/
WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S)
WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED
TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED
CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE
PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED
THE INSTRUMENT.
I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.
WITNESS MY HAND.
SIGNATURE (
A NOTARY PUBLIC IN AND FOR SAID STATE
NAME (PRINTED) EDAFA_ A" me.Y77E-
MY PRINCIPAL PLACE OF BUSINESS IS IN StW BERA✓?QDS'NO COUNTY
MY COMMISSION EXPIRES: .ILJAfE `f a.O/9
CONDOMINIUM NOTE
THIS SUBDIVISION (TRACT) IS APPROVED AS A CONDOMINIUM PROJECT FOR 99 UNITS, WHEREBY THE
OWNERS OF THE UNITS OF AIR SPACE WILL HOLD AN UNDMDED INTEREST IN ALL THE COMMON AREAS
THAT WIL4 IN TURN. PROVIDE THE NECESSARY ACCESS AND UTILITY EASEMENTS FOR THE UNITS LOTS
A" THROUGH 2' ARE COMMON ARE45.
SURVEYORS STATEMENT
THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A FIELD
SURVEY IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL
ORDINANCES AT THE REQUEST OF LENNAR HOMES OF CALIFORNIA, INC., ON JULY 11, 2075. 1
HEREBY STATE 7HAFAIL MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE P05177ONS
INDICATED, OR THAT THEY fWLL BE SET IN THOSE POSITIONS WITHIN ONE YEAR OF
RECORDA PGH,' AND THAT SAID MONUMENTS ARE, OR WILL BE, SUFFICIENT TO ENABLE THE
SURVEY TO BE RETRACED, AND THAT 77,75 FINAL MAP SUBSTANTIALLY CONFORMS TO THE
CONDIRONALLYAPPROVED 7ENTATIVEMAP.
00
Na.5314
ROBERT N. MIM MACK / DATE J EXP. 12/31/17
L.S. NO. 5314
LICENSE EXPIRES 12/31/17
CITY ENGINEER'S STATEMENT
I DAVID G. LTU, CITY ENGINEER OF THE CITY OF DIAMOND BAR. STATE OF CALIFORNIA STATE THAT I HAVE
EXAMINED THIS MAP, THAT IT CONFORMS SUBSTANTIALLY TO THE TENTATIVE MAP AND ALL APPROVED
ALTERATIONS THEREOF,, THAT ALL PROVISIONS OF APPLICABLE STATE LAW AND SUBDIVISION ORDINANCES OF
THE CITY OF DIAMOND BAR APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN
COMPLIED WITH.
DAVID . W R.C.E. 44053 DATE
CITY ENGINEER EXPIRATION DATE: 06/30/17
CITY OF DIAMOND BAR
CITY SURVEYOR'S STATEMENT'
REVIEWED FOR THE CITY OF DIAMOND BAR BY DAVID EVANS AND ASSOCIATES, INC
I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP, THAT IT COMPLIES WITH ALL PROVISIONS OF STATE
LAW APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP; AND THAT I AM SATISFIED THAT THIS
MAP IS TECHNICALLY CORRECT IN ALL RESPECTS NOT CERTIFIED BY THE CITY ENGINEER.
SPECIAL ASSESSMENT STATEMENT.'
I HEREBY STATE THAT ALL SPECIAL ASSE55MENTS LEVIED UNDER THE JURISDICTION OF THE CITY OF
DIAMOND BAR, TO WHICH THE LAND INCLUDED IN THE WITHIN SUBDIVISION OR ANY PART THEREOF IS
SUBJECT, AND WHICH MAY BE PAID IN FULL. HAVE BEEN PAID IN FULL.
CITY TREASURER DATE
CITY OF DIAMOND BAR
CITY CLERK'S STATEMENT.
I HEREBY STATE THAT THIS MAP WAS PRESENTED FOR APPROVAL TO THE DIAMOND BAR CITY COUNCIL AT
A REGULAR MEETING THEREOF. HELD ON THE BAY OF , 2016, AND THAT
THEREUPON SAID COUNCIL, BY AN ORDER DULY PASSED AND ENTERED DID APPROVE SAID MAP AND DID
ACCEPT ON BEHALF OF THE CITY OF D14YOND BAR:
THE EASEMENTS FOR WATER, SEWER, ACCESS, PUBLIC UTILITY AND PUBLIC SERVICES PURPOSES AS
SHOWN ON THIS MAP.
AN EASEMENT FOR SANITARY SEWER AND ACCESS PURPOSES AS SHOWN ON THIS MAP.
AND DID ACCEPT THE RIGHT TO RESTRICT THE ERECTION OF BUILDINGS. OTHER STRUCTURES, OR ANY
OBSTRUCTIONS WITHIN THE AREA DESIGNATED ON THIS MAP AS FLOOD HAZARD AREA'.
AND DID ACKNOWLEDGE THE ABANDONMENT OF THOSE CERTAIN FLOOD HAZARD AREAS' LISTED IN THE
APINDONMENT STATEMENT
TOMMYE A. CRI88INS, CITY CLERK DATE..
CITY OF DIAMOND 94R
TAX COLLECTOR'S CERTIFICATE
I HEREBY CERTIFY THAT ALL CERTIFICATES HAVE BEEN FILED AND DEPOSITS HAVE BEEN MADE THAT ARE
REQUIRED UNDER THE PROVISIONS OF SECTIONS 66492 AND 66493 OF THE SUBOMSION MAP ACT.
EXECUTIVE OFFICER, BOARD OF SUPERVISORS OF THE
COUNTY OF LOS ANGELES. STATE OF CAIFORNIA
BY.
DEPUTY
ABANDONMENT STATEMENT
DATE
PURSUANT TO SECTION 664J4(g) OF THE SUBDIVISION MAP ACT, THE RECORDATION OF THIS FINAL MAP
CONSTITUTES ABANDONMENT OF THOSE CERTAIN FLOOD HAZARD AREAS' AND THE RIGHT TO RESTRICT
ERECTION OF BUILDINGS OR STRUCTURES, DEOIC4TED TO THE COUNTY OF LOS ANGELES ON TRACT NO.
32576, RECORDED SEPTEMBER 19, 1979, IN BOOK 927, PACES 28 THROUGH JI OF MAPS. ALL
PORTIONS OF SAID RESTRICTIONS WITHIN THE BOUNDARY OF THIS MAP ARE HEREBY ABANDONED AND ARE
NOT SHOWN ON THIS MAP.
SIGNATURE OMISSIONS:
PURSUANT TO SECTION 66436(a)(3)(C) OF THE SUBDIVISION MAP ACT, THE SIGNATURES OF THE
FOLLOWING HAVE BEEN OMITTED SUCH AS THEIR INTERESTS CANNOT RIPEN INTO A FEE AND SAID
SIGNATURE IS NOT REQUIRED BY THE LOCAL AGENCY.'
1. ME SIGNATURE OF TRANSAMERICA DEVELOPMENT COMPANY, HOLDER OF AN EASEMENT FOR OIL, GAS
AND OTHER HYDROCARBONS AND MINERALS PER DOCUMENT RECORDED MARCH 19, 1968. IN BOOK 03955,
PAGE 185, OFFICIAL RECORDS OF LOS ANGELES COUNTY, CALIFORNIA.
2. THE SIGNATURES OF JAMES A COLLINS, A MARRIED MAN; WALTER MCBEE, AN UNMARRIED MAN; ANO
RUSHTON 0. BACKER, A MARRIED MAN; HOLDERS OF AN EASEMENT FOR OIL, GAS, PETROLEUM AND
MINERALS PER DOCUMENT RECORDED SEPTEMBER 8, 1988, AS INSTRUMENT NO. 88-1430215, OFFICIAL
RECORDS OF LOS ANGELES COUNTY, CALIFORNIA
I1 /
DA
KID
9LF
Lll
CENSE EXPIRES 06/30/18
*��gE NHOFM�Fs
SPECIAL ASSESSMENT STATEMENT.'
I HEREBY STATE THAT ALL SPECIAL ASSE55MENTS LEVIED UNDER THE JURISDICTION OF THE CITY OF
DIAMOND BAR, TO WHICH THE LAND INCLUDED IN THE WITHIN SUBDIVISION OR ANY PART THEREOF IS
SUBJECT, AND WHICH MAY BE PAID IN FULL. HAVE BEEN PAID IN FULL.
CITY TREASURER DATE
CITY OF DIAMOND BAR
CITY CLERK'S STATEMENT.
I HEREBY STATE THAT THIS MAP WAS PRESENTED FOR APPROVAL TO THE DIAMOND BAR CITY COUNCIL AT
A REGULAR MEETING THEREOF. HELD ON THE BAY OF , 2016, AND THAT
THEREUPON SAID COUNCIL, BY AN ORDER DULY PASSED AND ENTERED DID APPROVE SAID MAP AND DID
ACCEPT ON BEHALF OF THE CITY OF D14YOND BAR:
THE EASEMENTS FOR WATER, SEWER, ACCESS, PUBLIC UTILITY AND PUBLIC SERVICES PURPOSES AS
SHOWN ON THIS MAP.
AN EASEMENT FOR SANITARY SEWER AND ACCESS PURPOSES AS SHOWN ON THIS MAP.
AND DID ACCEPT THE RIGHT TO RESTRICT THE ERECTION OF BUILDINGS. OTHER STRUCTURES, OR ANY
OBSTRUCTIONS WITHIN THE AREA DESIGNATED ON THIS MAP AS FLOOD HAZARD AREA'.
AND DID ACKNOWLEDGE THE ABANDONMENT OF THOSE CERTAIN FLOOD HAZARD AREAS' LISTED IN THE
APINDONMENT STATEMENT
TOMMYE A. CRI88INS, CITY CLERK DATE..
CITY OF DIAMOND 94R
TAX COLLECTOR'S CERTIFICATE
I HEREBY CERTIFY THAT ALL CERTIFICATES HAVE BEEN FILED AND DEPOSITS HAVE BEEN MADE THAT ARE
REQUIRED UNDER THE PROVISIONS OF SECTIONS 66492 AND 66493 OF THE SUBOMSION MAP ACT.
EXECUTIVE OFFICER, BOARD OF SUPERVISORS OF THE
COUNTY OF LOS ANGELES. STATE OF CAIFORNIA
BY.
DEPUTY
ABANDONMENT STATEMENT
DATE
PURSUANT TO SECTION 664J4(g) OF THE SUBDIVISION MAP ACT, THE RECORDATION OF THIS FINAL MAP
CONSTITUTES ABANDONMENT OF THOSE CERTAIN FLOOD HAZARD AREAS' AND THE RIGHT TO RESTRICT
ERECTION OF BUILDINGS OR STRUCTURES, DEOIC4TED TO THE COUNTY OF LOS ANGELES ON TRACT NO.
32576, RECORDED SEPTEMBER 19, 1979, IN BOOK 927, PACES 28 THROUGH JI OF MAPS. ALL
PORTIONS OF SAID RESTRICTIONS WITHIN THE BOUNDARY OF THIS MAP ARE HEREBY ABANDONED AND ARE
NOT SHOWN ON THIS MAP.
SIGNATURE OMISSIONS:
PURSUANT TO SECTION 66436(a)(3)(C) OF THE SUBDIVISION MAP ACT, THE SIGNATURES OF THE
FOLLOWING HAVE BEEN OMITTED SUCH AS THEIR INTERESTS CANNOT RIPEN INTO A FEE AND SAID
SIGNATURE IS NOT REQUIRED BY THE LOCAL AGENCY.'
1. ME SIGNATURE OF TRANSAMERICA DEVELOPMENT COMPANY, HOLDER OF AN EASEMENT FOR OIL, GAS
AND OTHER HYDROCARBONS AND MINERALS PER DOCUMENT RECORDED MARCH 19, 1968. IN BOOK 03955,
PAGE 185, OFFICIAL RECORDS OF LOS ANGELES COUNTY, CALIFORNIA.
2. THE SIGNATURES OF JAMES A COLLINS, A MARRIED MAN; WALTER MCBEE, AN UNMARRIED MAN; ANO
RUSHTON 0. BACKER, A MARRIED MAN; HOLDERS OF AN EASEMENT FOR OIL, GAS, PETROLEUM AND
MINERALS PER DOCUMENT RECORDED SEPTEMBER 8, 1988, AS INSTRUMENT NO. 88-1430215, OFFICIAL
RECORDS OF LOS ANGELES COUNTY, CALIFORNIA
NUMBERED LOTS: 8
LETTERD LOTS: 12
GROSS EAREA: 29.848 AC TRACT'
IN THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
TTG ENGINEERS
ROBERT N. MIM MACK, L.S. 5314 DATE OF SURVEY: NOVEMBER, 2015
FOUND SPIKE & WASHER MKD. R.C.ESEARCHED, NOTHING FD,
1
23956: NO RECORD. ACCEPTED AS—
POSITION
S POSITION OF NW. CORNER OF LOT 72.
200 0 200 400 600
R� \
SCALE 1"=200' \ONE D \ r
FOUND BRASS CAP SEC. COR. -22
ACCEPTED AS NW COR. SEC 20 TRACT NO. 30893
20 T.2S. R.9W S.B.M. & STA
24 FF LEWIS CURRIER RANCH BOOK 954, PAGE 16-19 OF MAPS /
PER TRACT NO. 31053 & _ 232 +,J
TRACT NO. 31576. l
(N89-51Y5E 840.00 R2) \
SEARCHED FOR BRASS CAP STA V411L'ol7 46 N (NB9'S1'17'E] •19'14
6 RANCHO RINCON DE LA BREA 840.00'
& STA 16 RANCHO LA PUENTE OP2J'S}W 81.43PER TRACT NO. 3/053. NTG. ESTABLISHED BY INTERSECTION
FD. ESTABLISHED PEA RED.- 2200'2351W 81.43]ERG. & DIST. (NOO'23'51'W fN8540'2JW 1581.43) FROM NW COR. PER i /229.94'N8STRACT NO. 32576.` 2(229'94] jd=9T10'S1' R=50.00' L=8172'1
4R=50.00'76'11'06'TRACT NO. 32576
L=52.65" IBOOK 927, PAGE 28-31
--- 3----- _OF MAPS
? mn C.O.C. N0. j81-259789 OF MAPS
(N68'47'02T 49.59''
LOT 47 Nsa47rozE48.59 /
!2 i fN49•o9"13"F s4.Oe'j`
N4'M' 4- 54.0'1
I jN4 I.J554"E 45.50
_!o-------------- j N4I3554 E 45.50
oz z oo N84'1158"E 6.02'
SHEPHERD N84'11'58E6.027 LOT 49
HILLS ROAD \- LOT 46 j
IZ38'
- (17_38)--------J
SEARCHED, FD NOTHING. ACC. -156 89'18'03E 20.00' (4=27'J9'41" R-785.00—
AS SW'LY CORNER OF LOT 46, (NHT 18'OJ E] L=89.J7 )
MB 927128-31. HELD AT RED. < 155 i HELD F A W'LY. (N66'000OW
DIST (17.38] FROM NE'LY COR L_ LINE OF TRACT 215.00 R1)
LOT 155, MB 765772-86. z ry 132576 N66'00'33W
"� 0 1 215.00'
1
.- LI i 154 z ; (N45'00'00 E 20.00" 111)
r15J 1 N89'18'03E 20.00"
N44'5927E 20.00'
� � oA (N89'36'09E RJ) z
CN 2 52 HELD 90' TO W2Y LINE OF t op
Mi i 1 TRACT 32576 PER R3.
z O 191.40' A\
Coro 150\ 151
I - --� fN89'180J'E4891.47'1
L72
TRACT
ry TRACT N0. 32091
(BOOK 897, PAGE 72-78
SHEET 2 OF 7 SHEETS
ISEARCHED, NOTHING FD.
7UTURE STREET' OFFERED AND
REJECTED ON TRACT NO. 32091 FOUND 2" IRON PIPE W7DISC
STAMPED R.C.E 23956' PER
PTH. SEC. 17 TRACT NO. 52203,
M.B. 1225723-25
T.2S., R.9W., S.B.M. DIAMOND POINTE LAN
R5)
69.667
69.66'
4N7T20'10E 54.94'1
2'10 101E 54.94'
NN295041-IV 182.92-1
20'50'41 W 182,92'
7.07 49
-jd=6622'24' R=40.00' L=46.34'1
d=66'2224' R=40.00' L=46.34'
'24'4¢$Q,W 07 3Q'j
!4'4630 W\ 8230 -
k3• 1M`
`ry6w3 1�1" l
HELD RED.
ANGLE PER RI 1
1
1
N N89"17$OE 1142.24"r
Q1 ^ (N89'18"03 E 1147.] �'47
159 SEARCHED FOR 2' I.P. PER
SEE SHEET 6 FOR TRACT NO. J5741. NTG. ED. h ¢ �, • ° hl� n / ((
BOUNDARY DATA IN PHELD RED, ER TRACT NOT OF 3 W &NOT 4 ZO
THIS AREA 32576.
LOJq "�
TRACT
BOOK 921, PAGE 28-32 OF MAPS
YO
O
4,-.71
4J FOUND 2- LP. W7DISC
I STAMPED 1.S 28770'
PER TRACT N0. 27141,
42 M.B. 765/72-86
L ,
BASIS OF BEARINGS:
THE BEARINGS SHOWN HEREON ARE BASED ON THE CENTERLINE OF
MORNING SUN AVENUE AS SHOWN ON TRACT NO. 32576, M.B.
927/28 -JI, BEING N 0'41'57W.
MONUMENT NOTES:
E INDICATES FOUND SPIKE WIWASHER STAMPED R.C.E. 23207 PER TRACT
NO. 30893, M.B. 954116-19, UNLESS OTHERWISE NOTED,
0 INDICATES FOUND MONUMENT AS NOTED.
o INDICATES FOUND SPIKE WIWASHER STAMPED R.C.E. 23956 PER TRACT
NO. 32576, M.B. 977/26-J7. ACCEPTED AS POINT ON CENTERLINE.
UNLESS OTHERWISE NOTED.
0 INDICATES 2- I.P. TAGGED L.S. 5314 OR LEAD, TACK & TAG LS. 5314
OR NAIL & TAG LS. 5314 OR 8' S&W STAMPED L.S. 5314 TO BE SET
AT ALL TRACT BOUNDARY CORNERS, UNLESS OTHERWISE NOTED.
I' I.P. FLUSH TAGGED LS 5314 OR LEAD, TACK & TAG L.S. 5314 OR
8' S&W STAMPED LS. 5314 TO BE SET AT ALL LOT CORNERS WUPIN
24 MONTHS FROM THE FILING DATE OF THIS MAP, UNLESS OTHERWISE
NOTED.
8' S&W STAMPED L.S. 5314 OR LEAD, TACK & TAG L.S. 5314 OR 1"
I.P. TAGGED L.S. 5314 IN MEDIAN TO BE SET AT ALL STREET
CENTERLINE POINTS OF CONTROL, UNLESS OTHERWISE NOTED.
A INDICATES FOUND SPIKE WIWASHER PER TRACT NO. 27141, M.B.
765171-86. ACCEPTED AS POINT ON CENTERLINE. UNLESS OTHERWISE
NOTED.
INDICATES THE BOUNDARY OF THE LAND
BEING SUBDIVIDED BY THIS MAP
LSEARCHED, NOTHING ED.
LOT 53
TRACT NO. 35742
BOOK 927, PAGE
23-27 OF MAPS
TRACT NO. 32575
BOOK 927, PAGE 28-31 OF MAPS
C.O.C. NO. 81-259789 OF MAPS
/N7 -T.?,
11358 06 *6 5092
172;`9' R zp �• 4L-, , 1
SEED
ET �75
L A- - THIS ""ERT
/V,,. SEARCHED,
ED.18
7�os9k J7, yf \ 19 \
LOT 49
�z� h N66J"rslb�•'36•�p�AAo \v ��h�h y° �/
a�4 W ryy ry � qE aF k�,'�a'Rs91°OJ R�g`ry^ry ,k��°6'��
4apS'gfZ35' A'ONTgp\i' ' • ��ry `"
6_N66g76f ZJ'�'�(c SSp7 f
(6''9' \9�kgRl 16gssp'J
156.17 SC7 d46
0'TJ,�7�31� /ry0 h0 ly..,w
NB4'76'40W HED, '�JJ•4;(�J\\ °hry� ,�°.'o hhM�':1 ^4'
HE(D 16 NTC EQ (aJ4 pp 7 x pyo /ry ^ � nh
REC �^ xh• � N
NJ O�7q FOR O CCN
EPlN2N� jJ 6 .007
U J
o° D(g5.R4(lF( <Olb my Q.CV
C¢(199049
EC7
SE CORNER LOT 49
dd
DETAIL 'A"
NOT TO SCALE
RECORD DATA NOTES:
(] INDICATES RECORD DATA PER TRACT NO. 32575 M.H. 927728-J1,
UNLESS OTHERWISED NOTED.
f J INDICATES RECORD DATA PER DEED REC. 8106107 AS INST. NO.
2007-1848273
O INDICATES RECORD DATA AS NOTED.
RI INDICATES RECORD DATA PER GRAM GEED TO WALNUT VALLEY
SCHOOL DISTRICT RECORDED AUGUST 8, 1994 AS DOCUMENT
NO. 1994-146777) OF OFFICIAL RECORDS.
R2 INDICATES RECORD DATA PER TRACT NO. 30893, M.B. 954116-19.
R3 INDICATES RECORD DATA PER TRACT NO. 27141, M.B. 765172-86
R4 INDICATES RECORD DATA PER TRACT NO. 32091, M.B. 897172-78
R5 INDICATES RECORD DATA PER TRACT NO. 52203, M.B. 1225/23-25
R6 INDICATES RECORD DATA PER TRACT NO. 35741, M.B. 921128-32
M&R INDICATES MEASURED AND RECORDED DATA AS NOTED
NOTES:
LOTS I THROUGH 6, INCLUSIVE ARE FOR RESIDENTIAL CONDOMINIUM
PURPOSES.
LOTS A' THROUGH '0' ARE PRIVATE OPEN SPACE LOTS
LOTS "E" THROUGH 1' FOR PRIVATE STREETS PURPOSES.
EASEMENT NOTES:
OINDICATES AN EASEMENT FOR WATER, SEWER, ACCESS,
PUBLIC UTILITY AND PUBLIC SERVICES PURPOSES
DEDICATED TO THE CITY OF DIAMOND BAR HEREON.
INDICATES AN EASEMENT FOR SANITARY SEWER AND
OACCESS PURPOSES DEDICATED TO THE CITY OF
DIAMOND BAR HEREON.
TRACT NO. 63623
IN THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
TTG ENGINEERS
ROBERT N. MIM MACK, L.S. 5314 DATE OF SURVEY: NOVEMBER, 2015
INDEX SHEET
INDEX SHEET LEGEND:
—T
SHEET 3 OF 7 SHEETS
100 0 100 200 300
SCALE 1"=100'
►atiffM
LOT
1.761 AG
LOT 2
1.995 AC
LOT
2.062AC
LOT4
0.880 AC
LOT 5
1A80 AC
LOT 6
0.964 AC
LOT 7
0.195 AC
LOT 8
1.566 AC
LOTA
1.623 AC
LOT B
9.589 AC
LOT C
3.889 AC
LOT
0.510 AC
LOT E
0.346 AC
LOT F
0.909 AC
LOT G
0.410 AC
LOTH
0,414 AC
LOT 1
0.495 AC
LOT 1
0.157 AC
LOT K
0.583 AC
LOT L
0.339 AC
T R SHEET 4 OF 7 SHEETS
•
IN THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
TTG ENGINEERS
ROBERT N. MIM MACK, L.S. 5314 DATE OF SURVEY.' NOVEMBER, 2015
TRACT NO. 30893 BOOK 954,
PACES 16-19 OF MAPS + LOT 29 I LOT 24
LOT 48 LOT 47 LOT 46 LOT 31 / LOT 30
NB9'S0R5E 840.00' �-
122.26' 208.28" N0
1'12.07E
Z=7726 21 NOTJ1'4�� I6.9Y
+ NJ -15'41W R=5,00' L=676' NIT70'25E
\(n 10.Ofi' I N8328'41'E-(q 29'58'09'WRL - - - 5SO
CL N06'3/99W /- Ni-01'SIT 25.JO' 50E
Q 33.93' FLOOD 2248' N8T28'I2'E 25.30'
\ ,n _-HAZARD 1 30.88'
4=50'45'40' x AREA N16'1022E NOJ'102J"E
o R=55.00' \ NJT4Jb1E1R1 6.41' 15.37' p„6
Q z T- NOY49'4JW 0
L=48.73' ♦ 261'14"08"E 16.39' 06
26.11' tz
NBE10'i]Ef� 0'555510
^ NB -0275E d=65'0351' LOT ��C" �h Z
14.07 1. 1.
227 ^ N5T76$9W `^ R=10.00'
N N d=75'21'43' 6236" ^ ^ L=11.36' z 16 b�
R=0.80' `28.4552W� (OPEN SPACE) N40'10'4�R� w .i1 1 ,
�O L=0.49' N8354'32W `09'57'45W�, J8B9 ACRES ry
Eli
Z cn N29'/6'ISW R 9.41' N24'243�R m y
W N60'43'45E LZ d=4740'47' e �'> FO NJ9'47'OOE
NOb'052BER R=10.00' N2T25'SBWLR�ft_I41_75 v , Ue. �19.84'
tiO' �- x m_m m0b
U Q d=18'18'40' 12.97" 4=40'46'17 / L=7.45' N22'Z331W(R) R=742.51'\ I N W- 2
Q0 R=0.80' R=0.80' LN374J'01 E� A_ 1 m Aw- 1 � 9H6'OOE
L=0.57 =830'36' 1 �(
L=0.26' 246'57'47 Ej� R=140.71" I, i 1 N26'09"00T Y
ZZ8 �� m N4308'l9W�-- L=20.81' 4 uu oul'; ..11 11.45' N634933WR b5
H N4TN'SSW(RZi 28.88��=173498' Im g \
ry - R=113.20' N01'50'J�R upl 1�'_� ih 10. d=05'03'06' p"+'
N36'38'41'E N435825E L=34.72'NZ9'17'23ELRj SEE DETAH. 'H' N4351'S1W i m.�\\ �6j5 5 \ R=192.57'
=16.98 �h
^ 21.97" 29.87 a---- THIS SHEET 3.14'
N05'4B'19E ! a' N08'i l'00W 24.57 36 Afi N23'21'S4W R �68'52'39W(R1 Op b j
O + N27J 14.2 1.57' >��' S6 40. 27A=10'22'34'
O U.29. B ✓s ��L'I1_093 W R N77720'8E LR) ry'
m a ss os. 61s 43 65R -142.5-h
R R N 1' \ N7720'I6W[R1 h 4
N35'12'11W(R) 5.00' d=178 C BJ " �, Op}� 6"6 \�7 2�pS) L=25.81'
n N2701'O]E `SS. -om 1__ _________ O� '. 0hti ", '1'02. �J• \1y 0' R=796.11' L=L45
r' ^ 31.27' ,h.. N� Ra 1� 9'L+0'.0. ryh.0.h p6
pry \2'>,y. u,'m, .1 -� � B i f 9� �y 0' +y y. 1 . Js�.7 A 0 h N7T2631 1)
o n N01'03'26 W w o ^ ,�,14� �1 r L S� \ bg yg �`Q� 95 yh;� Js� �� `_ R=796.11
z 18.89' o,� k o r Nsr ?S) NIO'21.29W 3.37' h' °'' S R 'Pa '� °�
f C \i? 77.. 0 k+5+p. R\ 7r 'nV N 2fi'25 W(R)
o N56'50'04W¢ JO �.yh VHQy+,4 J > 9p7Y O 7T R=795.47'
1.08' N62-07'34'ER Np 1 ti C1 Nei{ B 9 4 '+p� RESIDENTIAL LOT'6�' 11` v yj'
8.05' 2' �+ o le• ny
ar PRC 40.00' b' 2.062 ACRES v p
qq \A\m + ¢, V'.3ti.ry7 d: O'b___ x�� / C Rr66.4H' N69 -25'00W 108,85'
4=7726'31' R=50.00' Q q h 48.75• 2' s� l N79'2822W�
L=32.67' i\, / (:,7790.35'
Mm e y n, p _ NO -32"00 E N09'31'00'E
m \ ' NK n N8-25'551V(RZ q r :.
-TL-) Ns 28.00' 28.J5' .- h
1_--- PRC N79'04'29E y,7` •Rip. + o^,
m L6 2 288'54'32-i4 23' ��U� 75.92' ��'�y lr
73:95 8.� 24,E-1 N61107 46-L 0 I � O'� 22op kTP/ 289'28'00 96.18 W a m O
7.74'.1 --_- - `� ,"��oh hl �l 235' ;�/�/ � 00 VN75'5900E�Rj N09'18'09'E p (.c] o^•+=W
u o d=06'4738' ,r
30' i 30' e ^ .. a'� �4 M�h.^�I N' R=259.60' ^� ,y0 ,�wkP� d=86'3521' 43.65' o a
N .h ., $ u ry h '"' X30_78' 3, u u 01 R=40.00' ro
N06'I2'JOE 4J.27' ^ I yl vry ,', L=60.45' 2 w o o W
0 2 N11'1924E M Q `81'48`WWLR
W N45'OJ'S8W 2.80' NO '2 21.02' cmi [/3 co
o Ni T25'J9W(R) 5,00'
'J o 1' 21,; 1.67 446'14'08W a: h1 W
H m ,� p• 4.67' `� b m a 4Ll
A' 2 N064592E J9.13'n d=03'09'47 N08'5441E `a/ a Ai N87'J555�) PCC 3 y"`� RESIDENTLSL LOT7, IA
n - o R=45.80' 46.65' N n p0yb h 7.761 ACRES A
N4-36'T7W 1.72' •- o ro of
'z .� o n L=2.5Y N81'05'I8W� p
°1 N84-15'04�R (L a 4� { °� O MAP
o "� N45'30'/9W
204'4790 E 37.77 - = F m 2.67
N45'1908W 1.9To A "F�]- 24530'DOW 28733'08 W� m�1�:i44,N5�A
N0730'57E 38.66' m O� n 7.31' z d=09'46'27' N It Q �b/:�0. Al 34 `J2'52'42W�R
rc NOT 1935W R=42.80' '.rlo oa O 0
Z 5 0 ' L) o J 3.07' w, \L=7.30' Q u- I0� N575I'10'E 0 4 h
Z n RESIDENITAL LOTS o .N874025'E 1 U' M x I ? 14.74" S VNG' hry, 00� .4
`Y+ 1.180 ACRES F .� '- wyrn 2 N5700'54 E
O + o 2275834 W o u
N45'38'38W 1.98' .' o a - O l 9
n 2.47' ? = W OS
4' y (PRIVATE DRIVEWAY AND 2 p rn. -
LOT D' ERE IANE)1 ,a ..�`nn.-
m NO -53'40E 3758'
m n (OPEN SPACE) _71
poi i o N4525'17W 1.9Ty q N89'7146W a A'r;oo ... �p.21 p
A a 0.510 ACRES 5.81' N66'12'24E(R1 A c^ A - �y413\ D' .0
N19'l6'24W 17.57 �w �y`c� 1 6�p E b+
n n z m � d=7346'24' o. ;,. / p0 .-+ p' 2
1° N00'16'29E 38.24" o <I 4=2-74'48' l 4k / /
A: -- n Ra38.80' L=9. J3' jam'(/
R=16.80' $ .� N5 g)�
h N N315520W 0.94' n `�' L=5.94" NJ -16"00W 5' „ v
N54'ST36�RZPRj45 1.86" - '�- LOT F'
Qi o r A I 4 E 259'44'005 00' x8
NO -10'48"E 26.36' m 3 44 p0 5.00' p'E. 9 / .p0' PRIVATE STREET
a o o N01'4542E 10.86'1' X87-'S2oE 250 d=90'00'00' S4 p44 00'nl��/p11,N5q 49�J 0.907 ACRES
2 28.73758 Ef, R=25.00'
iai mh N50'48'5JW 1.25' L=J9.27" �r
x hn II q 5.0'ib'OOW(R)
n U}I`\ d=01'14'34' `y 6 �N 5.00'
rc" 21.64• �7 �l 40� Zw.o.
-� h� NO-5J'55'E 39.72" z z `.J g93gnn� N5g 4 0. d=90'00'00'
Q I z +o z o .E w`y 470 m. oa o. R=25.00'
N89'18'00'E 0.60'
[rj on NO -53'55E 4.93' 5p0 L=39.27"
x a n A=36'44'50' - y -w 449 „ R12 N y` ` q3
C4 til az R=77.60, vu N1. 7,50 t5 A No wo
W z \LN5409'0�1 £IA 25195y p0 g6.g6 .�4. E65�60�0yw�N�''- $ w SEE SHEET N0. 7
23 15j 77 0 -0Q
0 o,'o w
N18'1771W 25.26' NOG R13 0 V p40 go 30 -
JO'
C10 G""•_�4114.4.25).59
�__ n i `• p6b - p0; 0}Lst 5iftE - 5
rn , u 00, �E NE) 46 „ o
11.64' nL4 __ id=2-4035^'m f % [PRIpPfl �l166 LOT
30.01' 35.391 R-200. Op II(I //- P 00 \
' 1 72.IY - 2!07-'35 R N 1B PRIVATE STREET �'
pp L3 . L= PCC 25 R14 0.410 ACRES •�w.oro
-5
20.52" 4122 34 4 2g v o.m j
N84'11'SBEM&R W` ,d=20'40 35 (,
R=218, 00' 20741 35W R RESIDENTIAL LOT } p0 �y +" r
C �2 C L=78.67' PCC 50 0 50 100 150
517 .7^2, ¢, °w 0.880 ACRES pE
N00'41'
i [MkR] h 'm -a- SEE DETAIL 'A' 4 $14p m JJ_ $ SCALE 1"=50'
P THIS SHEET 0 t41 rn $ $
N89'18'OJE (MkR]
"� o`O <" 65
C11
5 J'5705"
'
10.00 9.42
C28
00'1527
218.00
DETAIL 'A"
TO SCALE
20.00.
i
"^�
yvi nm NI S 1
1 5
"H
6 2g0
5
C29
74'1705
mac,,
"-
$ s
DETAIL .B„
N Y LINE LOT 49,
S LY LINE LO38T
7.5']6'24'
38
-
C70
01'1271
141.00
2.96'
NOT TO SCALfi
MB 927/-J46,I
4656 pp
(� N ry1 p5
°d 269
, �° i
�' ���
�°
SEE SHEET
NO. 6
LOT 156
z
CURVE TABLE
(CONT):
i I
0
a $ o`h
".r o
i1'-
NUMBER
DELTA
RADIUS
LENGTH
o
_`0'w.
C14
38'29'72'
10.00
6.72
`-��---------------- ' `� w r =�
SEE SHEET a FOR1 i°;, •�. .w
"o 'o N
.o m_
.P
o•
C15
02'16'04'
182.00
7.20
.c_
BOUNDARY ESTAH. o- o'- �.
'o-oo-
CURVE
TABLE
Ci6
108'2431'
30.00
56.76
IN THIS AREA "-
NUMBER DELTA
RADIUS
LENGTH
C17
00'3726'
258.01
2.81
C7
01'4936'
156.00
5.93',
C78
15'29'15'
741.00
38.11
LOT "C' ,Ohp6ppA
LINE TABLE:
C2
384652'
10.00
5.77
C19
90'00'00'
25.00
39.27
N54'29'O�R) 6 p"5'♦b
NUMBER BEARING
DISTANCE
C3
35'0225'
10.00
6.12
C20
59'36'47'
25.00
26.07
�5 1 p'
� ♦
LI N843227W
51.64"
C4
00'322]
182.00
7.72
C21
74'5826"
75.00
58.88
���
42'171
4=04'16'04'
L=10.50' N70'21'29W E37'LJ
I2 IN
755'
C5
01'2134'
IB5.00
4.41
C22
23'11'41'
45.00
18.22
N89'JB'OOW
34.98'
C6
03'1170
186.00
10.34
C2J
00'51'44'
1048.00
15.77
,NfS26'15Wj�R2
L4 N8938,00'W
65,40'
C7
38'4724'
10.00
6.77
C24
06'27'51'
350.00
39.49
N59'4720W(RL5
N303200'W
15.35'
C8
35'0472'
10.00
6.12
G25
13'06$]
230.00
52.65
L7 0
L6 N84'3737 E
1277
C9
012543'
182.00
4.54
C26
08'26'49'
230.00
73.91
V d=113111'
67 N68'3204E
1375'
CIO
59'06'00'
1000
1031
C27
01"5839
141.15
4.87
LOT D / 761' LOT 3
L=2
C11
5 J'5705"
'
10.00 9.42
C28
00'1527
218.00
0.98
DETAIL 'A"
TO SCALE
C12
04'16'56'
214.00 75.99
C29
74'1705
141.00
J5.15'
NOT
DETAIL .B„
Cli
7.5']6'24'
10,00 6.15
C70
01'1271
141.00
2.96'
NOT TO SCALfi
TRACT NO. 63623 SHEET 5 OF 7 SHEETS
IN THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
TTG ENGINEERS
ROBERT N. MIM MACK, L.S. 5314 DATE OF SURVEY: NOVEMBER, 2015
ZARKSTo]1$
�,�zz1F Dh'IpE
rc/ ' - mz/ -rI '\'II\ LOT 21
AR 42492' LOT 72 `�IRK� \\ .
/}� E0 t=18.Gz' TRACT NO. Dft4Lj1 TONEi �- % SEE DETAIL "A" THIS SHEET
COR.
LOT 72 \ �� "6 __
(3D.o4' Rz) Sw 32091 (N2r �'�, f �\�� - LOT 72
N722642w5.26' \\ °gN1wsz,..� TRACT NO. 32091
dror>r gON.G3'3 1pl \ >,1D oSB \\'16526 Rs)/h° ``,i d- Rf BOOK B971
PAGES MAPS 72-78
329'02'
ND],,THERGY*D�� ? eg r' �3'19'02L 51. ]). R �\
pF 107 1E �1. ti .3D• CJ R=220.00'`=5 L77' \\
h LOT 22
4i
(pl�'SJ� �`5J-0 \
DETAIL A" �( µ
NOT TO SC.1L8' \\ n0 °^ ,y � >�
(uxErORr. EXAccERAzsD EOR ccARrrr) h� � q. �w' may' � h,F, Ppb' � '*(. '�1. pf-(or'`�i✓ \ \
ww Q / 3 VC1Pn�0.0 (s9'pbaa• i. �� v�✓f SEARCF
\p sa' FOUND
TRACT NO. 30893 BOOK h A'
LOT 23 Nrvm
954, AES 16-19 4N wN�xry/ RSo o,'ssS�PJ 2�e clsaF
.o m lie 826'19 E 0,' Np(Jj.Ck-
�N A al R_15554RC SECTION 17 °s ps?PEO
a W m >ssi� T. 2 S., R. 9 W., S.B.M. BwNea
LOT 29 LOT 24 \ _
a We
9
--♦-- N89'S0'45 E 840.00' yS/ �� � A 42 hh' y'� A
/'�
LOT "C"N179-24'001 hM1�M1y M1 SEE DEfAH. "B"
Da \\ Te s sq ��914 ?Txts SHEET
PORTION LOT 49
(OPEN SPACE) N7vig6 E 16 m 6 .03• `,y TRACT NO. .32576
3.989 ACRES opp.E +e. 4' BOOK 927, PAGES 28-31
Nb�p,,59 \epoEpp� 56 /� �� C.O.C. N0. 81-259789
pp'f- ay9 6k dhM1ph{°�F \h 9y poneo° N27'4]'34'E 44.14' Z OF MAPS
? 1 6 h y
O y5p9
RESIDEN77AL LOT D° �h, NOX19"17'W 7.98' -p
1.7611.761 ACRES pp R
= Ej33M w '0.� gpp y9. `N59'06'55wjR�
W
LOT F
PREVATE STREET' N6\�p0 1}3 s AIS CRASkN i�s5270,
0.907 ACRES ti00/Q3f` P` NiPJO'05E 6.12" P4 p4"�yp
6q / p'0 "` N454623wLRjN4T26'i6wLR)
4M16'+
R=261.42'
M1' JNA" \NE e^
p� y41g E� ,L4 �0 � N2TJ8'40T 3.83' _ HJ4 JB 50 �
M1y. pp /6' NJ4_08'41WaL"
xM1 \y. V N475647T 1.64' R=611.21" 4 N85402J 154J9
P M1O°�pp N2TJ7'01-XRj- L=45.6
°p P4 P�M1. 2 N3TJ9'I01Y(R `29'57'41wR 67220
M10 h'3'
RESIDEN714L LOT N152441'E 0.28' d=OS0709' h '
N265992 R bpp, y\ y1b M190 `V,5 -
4, 1.995 ACRES N35'51'14w R R=]52.40'
yh NO,hp d=0652'02"L=J9.8]' yh^ 2y^ y dna'
x b° N2339'494 0.94' R=2W 23'
O N/tib N39'58'1IXRv �m
y P L=31.62' xa
v >.N N61'S5']I W(R� d=2I'S6'54' ��N7070,
N20'04'Ji'E 00.99' R=82.85' 926p'11V 2
e N59.57'14 L=Ji.74
R d=114853' ' Ng -,,'14
IB
21 13 N71'46b]'W(Rj_ R=12].18'
N2J01'01 E 1.61' d=10'5036' a 7i m
N R=13487' y x rf
N84'S4'ifi_V/(R1 L-25.52"
a' a N04'25'07Y I3.36' N2631'40'E 1.45'
of o N50'09'43'E PORTION LOT 49
a LOT '!A TRACT NO. 32576 2ti as
_ $ 33 BD BOOK 927, PAGES 28-31
)
O N08'40'0017 51.11' (OPEN SPACE) C.D.C. NO- 81-259789 DETAIL "a"
2 1.623 ACRES - NOT TO sc1LS
tOF MAPS (f "OM EXAGGERATED FOR CLIRITY)
ZN0655'40T 10.54' _
WNO640'007E 54.81'
N7P37'Df w 0,92' 46 5902E
Nbg•A�
N4746'47w 5,20' NI TTIO8 E JJ.5J'
�a6
uNE raBLe
NUMBER BEARING DISTANCE
u Nm•Gz'za'E zz63' SEE SHEET N0. 7
L2
1Ii'J8'pOw 41.00'
CURVE TABLE..
NUMBER DELTA RA LENGTH 50 0 50 100 150
CI 20.00 15.94
12 08'33'58' 210.00 32.89
SCALE 1'=50'
C3 04'55'04' 220.00 iB.BB _
TRAC •
IN THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
TTG ENGINEERS
ROBERT N. MIM MACK, L.S. 5314 DATE OF SURVEY: NOVEMBER, 2015
h
m=
m�
ry�
BEARING
w�
4nl
a>
5 �i� 3
E070-3640 10.
2�^
W ^{�
USUF E NO. 5J R.
¢�3
At
_
IIM DEED REG /00
3nit
wN�
yN�
goo
d U
�i
PCC PEC
ops
w
Q
�a
C,
yS
h
119.00' RJ)
SEARCHED, FD NOTHING.-
ESTABLISHED AT RECORD
DISTANCE (742,12') FROM
NW COR LOT 156 PER
1 MB 765/72-86.
I LOT 152
N
\ Z
LOT 151
FOUND SPIKE W/WASHER PER
TRACT NO. 27141. MB 765/72-86
AND LA COUNTY PWFB 1033 -711 -
SEE SHEET NO. 4
-1 N89'18'03'E (Mk R) 20,00"
29.00' I N §LINE LOT 49, MS 927/28
NUMBER
BEARING
LOT 156 9' 1
L7
5 �i� 3
E070-3640 10.
N07'41'J5w(RL
'59• Ni2'5S'S9E(1 I-Rcc
D • FRC
C_ ERNE
4
USUF E NO. 5J R.
C�
19'
IIM DEED REG /00
L4
0.880 ACRES
N8-0486193, O.R.AS FILEN000918'03E 179.00 '
'y3
PCC PEC
p4E N
a, r;6
" SEE DETAIL 'A' SHEET 4
N00'41'57 -W
C,
yS
(N89'36'09 E
Lp 119.00 R3)
N;
�n5�1���9?60
.i�N�T,4c018'OOi51
41
1 c
L9
N48'50'53W
28.50'
I LOT 155 r
CV
N4844'00'E
n
L71
I QUITCLAIM OEED REC. n
20.52'
7
NOO'41'57W
N 6/10/99 AS FIE NO.
4
C70
1 99-1067606, O.R.
12.0454"411.74C12
N89'13'03E 179.00'
'
I+'
Y (N89'J5'09'E
119.00' R3)
3252
C17
m
1250.00
66.67
o
� �
h
I" LOT 154�f
Ip
N89'18'03E 139.00' -
(N8I19600'
y�V
I 29'
RJ)
F-
I Q LOT 153
n
z
Z29.000
N89"9'18'03'E 179.00' -
-
Y (N89'J6 09'E
119.00' RJ)
SEARCHED, FD NOTHING.-
ESTABLISHED AT RECORD
DISTANCE (742,12') FROM
NW COR LOT 156 PER
1 MB 765/72-86.
I LOT 152
N
\ Z
LOT 151
FOUND SPIKE W/WASHER PER
TRACT NO. 27141. MB 765/72-86
AND LA COUNTY PWFB 1033 -711 -
SEE SHEET NO. 4
TABLE,
NUMBER
BEARING
I8
L7
5 �i� 3
30.01'
N07'41'J5w(RL
'59• Ni2'5S'S9E(1 I-Rcc
D • FRC
C_ ERNE
4
t Cl
II ILLS
-L
SHEPHERD
RESIDENTIAL LOT
L4
0.880 ACRES
LN12"5859E(1 NOT4135W R
'y3
PCC PEC
p4E N
a, r;6
" SEE DETAIL 'A' SHEET 4
N00'41'57 -W
�
yS
4 1 NI 546 h°'p0
^N S.
p0 ag6
N;
�n5�1���9?60
.i�N�T,4c018'OOi51
41
41 1A,
o $ 6 t<�l1 h p 00 .p0 y0 N22'04'01 E 6.45'
h ^ OAry �� U ko '`ry 7ti 4h N7T47'44E 12.03'
��'L gdk ��h 21y 2�k ?1 N19'19'Te•E 7.94'
4=077918' R=48.00' L=6.4]'
ni
H16 -JI 51 2.40_
SEE DETAIL 'D' -
n THIS SHEET i w_ ;� w ._ m� r
7QUiTCLAIM DEED REC.
6/10/99 AS FIE NO.
99-1067605, O.R.
SEE DETAIL 'A' -
THIS SHEET
7QUITCWM DEED REC.
6/10/99 AS FILE NO.
99-1067607. O.R.
N21'28'55E 18.E
NOP25'26E 26,6
20.00' PER INST. NO.
99-1067607, OR
N04'41'30"W 42.71
HELD REQ ANGLE
(90'00'00) PER RJ.
NO2.01'08'W JZ;
NO7'27'44W 3.•
N22'54'56M' 2
N22'17'26 W
N21'46'46W
UNE TABLE.'
TABLE,
NUMBER
BEARING
DISTANCE
L7
N89'38'00W
30.01'
D
N89 -38'00"W
35.39--
-L
N00'41'57 -W
11.64'
L4
N00'41'57 -W
418.53'
L5
N8938'00"W
65.40'
L6
N00'41'57 -W
78.00'
77
NO0'41'57W
39.42'
L8
N893abOW
34.98'
L9
N48'50'53W
28.50'
LID
N4844'00'E
37.43'
L71
N00'41'STW
20.52'
E12
NOO'41'57W
17.38"
N2535'07 E 10.
N7708'001Y
9
•c hh
\, .._ .
00 4T25' _
9 d=01"22'41"1" R=R=717.87 L=17.27
\N4T47'56W(EL
b' a° 0 34'JJ'i5E 18.70'
.50'13'06'E 15.25'
N10'08'19E 6.09'
24.29.21E 27.07'
20'42''40E 12J'
20"10' 9"E .35'
4709''49E .54'
4709'22 E .50'
N454'43" E 72'
N43.54'4E I J9,
N79'05'OOE 1.39'
N78'20'J8 E 5.64'
N89 17 30 E 892.24
/NR9'18'OJ"E PER TRACT NO. 35741)
CURVE
TABLE,
NUMBER DELTA
h 24'42'47E(R)
LENGTH
CI
PRC
a�S 1
72.17
n
'
1036
00�3
218.00
' 3fi
0 j0
11'00'00'
r
/ h PEACEFUL
d=10.03'00' N64� 04
R=200.00
C4
yrs /y3g,
OJpO%V
0
L=35.08 N64
36.21
I ZOO'
63'E
42.28
65'00
R=182.00'
01'15'36'
m
61
X63 6'S L=77.92'
C7
00'47'00'
FBO
5.70
_C4
N36'03'00W 8.49'
\, .._ .
00 4T25' _
9 d=01"22'41"1" R=R=717.87 L=17.27
\N4T47'56W(EL
b' a° 0 34'JJ'i5E 18.70'
.50'13'06'E 15.25'
N10'08'19E 6.09'
24.29.21E 27.07'
20'42''40E 12J'
20"10' 9"E .35'
4709''49E .54'
4709'22 E .50'
N454'43" E 72'
N43.54'4E I J9,
N79'05'OOE 1.39'
N78'20'J8 E 5.64'
N89 17 30 E 892.24
/NR9'18'OJ"E PER TRACT NO. 35741)
CURVE
TABLE,
NUMBER DELTA
RADIUS
LENGTH
CI
2740'35"
200,00
72.17
C2
20'40'J5'
218.00
78.67
C3
11'00'00'
r
/ h PEACEFUL
41.85
C4
51'52'00'
a DRIVE
36.21
C5
04'4126"
42.28
C6
01'15'36'
24.41
C7
00'47'00'
FBO
5.70
C8
06'0873•
3.37
C9
11'59'00'
8.53
C70
70"1502"
12.0454"411.74C12
09'36'02'
3252
C17
03'03'21•
1250.00
66.67
N16'31'51 W
NETAL
VAIAIL A
NOT TO SCALB
SLOT "K"
PRIVATE STREET
0.587 ACRES
t URS' Joh
SHEET 6 OF 7 SHEETS
2
41 r
6h' d=0723'34' '�
L=4252'
9 7
Z
11 � • RESIDENTIAL LOT 65�
0.775 ACRES �6h q1
N4735'55T
6.46' N87'f5'06W
4.84
N39'11'44"E
5.64•
1472-45'01W 7.J9' N51'24'00E 16.89'
NHI'18'2B'E 11.69'
LOT "B"
(OPEN SPACE)
9.589 ACREScs
LOT 34
TRACT NO. 35741
BOOK 921, PAGES 28-32
OF MAPS
N
50 o so 100 150
SCALE 1"=50'
N
2
W
W
no
R
/ k9
1,
=
E-, J,g.
I
Q
a
r
/ h PEACEFUL
WOODS
1
a DRIVE
VAIAIL A
NOT TO SCALB
SLOT "K"
PRIVATE STREET
0.587 ACRES
t URS' Joh
SHEET 6 OF 7 SHEETS
2
41 r
6h' d=0723'34' '�
L=4252'
9 7
Z
11 � • RESIDENTIAL LOT 65�
0.775 ACRES �6h q1
N4735'55T
6.46' N87'f5'06W
4.84
N39'11'44"E
5.64•
1472-45'01W 7.J9' N51'24'00E 16.89'
NHI'18'2B'E 11.69'
LOT "B"
(OPEN SPACE)
9.589 ACREScs
LOT 34
TRACT NO. 35741
BOOK 921, PAGES 28-32
OF MAPS
N
50 o so 100 150
SCALE 1"=50'
N
2
W
W
TRC
IN THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
TTG ENGINEERS
ROBERT N. MIM MACK, L.S. 5314 GATE OF SURVEY: NOVEMBER, 2015
LOT 'A"
s, (oPEx sracE) _ SEE SHEET NO. 5
j b 1.623 ACRES *, N55 -5r0'32 ^WfRLR=140.na15'
'Y O- fJ Tr O .h�'i. ,>r n�Sa��iiuu/�I
`�i9• Ja, JA
�J1. p0� Fo z�•
2J� Jy Js -7t.
SEE SHEET NO. 4 y ss h'y�J� oFJ 9* N307j436'
7'
ti ros'�. •'�. P� `" ems.
59.4A'00"a yS '%Sj�A'9�T'TpOO�O��f-�y��0/•
V7 00 't, 2Sb 90.5.00 O�f'�fs J6S Oy,TgS•
'1
s�,sos •r8�� �b��2�� ,TJJ s.
00� J0 .pS J
s �� ,* sm• 8
m•
RESIDENTIAL IAT
1.566 ACRES
'd \J
o
(PRIVATE STREET<y
AND FIRE (ANE)(
P
Ldl
A"o,
UoE
�E'\
4=11'00'00'R=177.00'\-0\NOL 1p9 j1
L=JJ.98' „X40 �3oTE
N41'16'00"W 29.37'
�w
R�
E 8
P RE L)GR IJ247'
=24.07'
54.08'
SHEET 7 OF 7 SHEETS
i0 18'Zi L=x4.50• N73'29'S21Y(R) R=19.20'
49 \1 5,W�Nfi9'2926'W(R) R=27.77'
s -1a' 5'
D P 44,97 ` m NOT A PART OF
_ro THIS SUBDIVISION
R=5u. 0p> FL=54. p6.
N20'41'OJ E(Rjj
PAC
m n h
,jU76'f0'12"E 1.58'
VV�N4)-23'41 E 8.62'
'38'05'E J.92'
71731E 4.75'
r4'49'W 13.48' �t mo
n v
2�
LOT 'B"
(OPEN SPACE)
9.589 ACRES
T) .TAS
NOT TO SC
50 0 50 too 150
SCALE 1"=50'
r?l9--1y -�,_
C6
\-'
.orp�
ire
DISTANCE
LI
N25'42'08"E
�4
SEE DETAIL A"�
N26'1J'42^W
THIS SHEET
LJ
om
N
I']Or
L4
N6418'29"E
7.46'
L5
N12 -47'00"W
XIry
L6
W44'007E
41.00'
L7
WVWOO-W
41.00'
L8
N75'3800 -E
7.18'
N80'4I'061Y
10.88
E7
ply
77.78
14.55
C5
C6
220.80
a
�h
03'44'10"
220.80
14.40
CIO
0X39'22"
291.15
18.58
BIT
10'2459"
47.68
8.67
C12
36'5976"
27.77
IZ93
Cl3
qq
'h
r
C74
18'1720"
50.00
15.90
C15
174'58'54"
40.00
122.16'
n rn
•Wq
ilz
ilz
T) .TAS
NOT TO SC
50 0 50 too 150
SCALE 1"=50'
r?l9--1y -�,_
C6
\-'
.orp�
ire
DISTANCE
LI
N25'42'08"E
�4
SEE DETAIL A"�
N26'1J'42^W
THIS SHEET
LJ
N69'1829"E
I']Or
0
ii
N81'0727W(R�/
POR. OF LOT 49
TRACT NO. 32576
BOOK 927, PAGES
2B-31 OF MAPS
LINE TABLE,
NUMBER
BEARING
DISTANCE
LI
N25'42'08"E
SOT
L2
N26'1J'42^W
8.07'
LJ
N69'1829"E
7.26'
L4
N6418'29"E
7.46'
L5
N12 -47'00"W
17.47'
L6
W44'007E
41.00'
L7
WVWOO-W
41.00'
L8
N75'3800 -E
7.18'
CURVE TABLE:
NUMBER
DELTA ANGLE
RADIUS
LENGTH
CI
31'4076"
40.00
2211
C2
11'3243"
40.00
8.06
C3
11'00'00"
200.00
38.40
C4
90'00'00"
25.00
39.27
C5
2715'16"
79.38
31.06
C615'4993"
39.41
10.88
E7
1136'52"
77.78
14.55
C8
00'1326"
220.80
0.86
C9
03'44'10"
220.80
14.40
CIO
0X39'22"
291.15
18.58
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10'2459"
47.68
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27.77
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49.25
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18'1720"
50.00
15.90
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40.00
122.16'
SEE DETAIL "A"
SHEET 2
NOT A PART OF
THIS SUBDIVISION
EXCEPTION OF PARCEL 1 OF GRANT DEED 70 7'5677 i' 2,6 �� �N
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TRACT NO. 35741
BOOK 921, PAGES 28-32
OF MAPS 7
CITY COUNCIL
Agenda # 6 . 6
Meeting Date: December 20, 2016
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
n.
VIA: James DeStefano, City Manao,
TITLE: APPROPRIATE UNRESTRICTED. TRAFFIC IMPROVEMENT FUND
RESERVES IN THE AMOUNT OF $9,000.00 TO THE FY16-17 CAPITAL
IMPROVEMENT PROGRAM (CIP) BUDGET FOR THE PATHFINDER ROAD
REHABILITATION PROJECT; APPROVE COOPERATIVE AGREEMENT
WITH THE COUNTY OF LOS ANGELES FOR THE PRELIMINARY
ENGINEERING, SOLICITATION OF CONSTRUCTION BIDS AND AWARD
OF CONSTRUCTION CONTRACT, AND THE CONTRACT
ADMINISTRATION OF THE PATHFINDER ROAD REHABILITATION
PROJECT.
RECOMMENDATION:
Appropriate, approve and authorize the City Manager to execute the contract.
FISCAL IMPACT:
The FY 2016-2017 Capital Improvement Program (CIP) Budget has a total budget of
$411,000 for the Pathfinder Road Rehabilitation Project. The total budget includes $166,825
in Prop A Exchange Funds and $244,175 in Traffic Improvement Funds. Under the terms of
the attached cooperative agreement, the City is to deposit with the County following the
execution of this agreement and upon demand by the County sufficient funds to finance
Diamond Bar's share of the project cost currently estimated to be $420,000. The City's actual
share will be based upon a final accounting after completion of the project.
The total project cost is estimated to be $3,280,000, with the County of Los Angeles share
estimated to be $2,860,000. Therefore, the additional appropriation of $9,000 of Traffic
Improvement Fund reserves will increase Diamond Bar's share from $411,000 to $420,000.
BACKGROUND/DISCUSSION:
This street rehabilitation project will consist of cold milling the existing pavement and
replacing it with asphalt rubber hot mix, including the reconstruction of curb & gutter and
sidewalks along Pathfinder Road from 1,175 feet east of Brea Canyon
Cut-off Road to 2,450 feet east of Brea Canyon Cut-off Road for half of the width of the street
and from 2,450 feet east of Brea Canyon Cut-off Road to 32 feet west of Peaceful Hills Road
for the full width of the street within the City of Diamond Bar limits. See attached vicinity
map. Additionally, the City's most current Pavement Management System (PMS) report
identifies the average pavement condition index (PCI) for both segments within the City limits
to be 51 which warranted the need for street rehabilitation. A PCI between 40 and 58 is
categorized to be in poor pavement condition.
Los Angeles County Public works will perform the engineering, solicitation of construction
bids and award of construction contract, and contract administration for the project as part
of the Fullerton Road at Pathfinder Road Pavement Improvement project, including one
roadway segment along Pathfinder Road from 1,175 feet east of Brea Canyon
Cut-off Road to 2,450 feet east of Brea Canyon Cut-off Road that is jurisdictionally shared
between the City of Diamond Bar and the County and one roadway segment along
Pathfinder Road from 2,450 feet east of Brea Canyon Cut-off Road to 32 feet west of
Peaceful Hills Road that is entirely within the City.
The joint project, with the County of Los Angeles as the lead, will save on costs and time
and improve services. The collaborative efforts for this joint project will also minimize
negative impacts during the construction and provide significant benefits to drivers and
residents along this heavily traveled corridor.
PREPARED BY: DATE PREPARED:
John Beshay, Associate Engineer December 12, 2016
REVIEWED BY:
avid G. Liu,
Director of Public rks/ City Engineer
ATTACHMENTS: Vicinity Map
Cooperative Agreement with the County of Los Angeles
VICINITY MAP
2,450 feet e/o Brea Canyon
Cutoff Read (100% City
Jurisdiction)
n Unincorporated
mak, 0�
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a S.
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Pathti[Ider Rd
ao.d u.,., n,
i
32 feet w/o Peaceful Hills
Road
Diamond Bar
r,
A
1,175 feet a/o Brea Canyon
Cutoff Road (50% City
Jurisdiction)
Rd
04
AGREEMENT
THIS AGREEMENT, is made and entered into by and between the CITY OF
DIAMOND BAR, a municipal corporation in the County of Los Angeles, (hereinafter
referred to as CITY), and the COUNTY OF LOS ANGELES, a political subdivision of the
State of California (hereinafter referred to as COUNTY):
WITNESSETH
WHEREAS, Pathfinder Road is on the Highway Element of CITY'S General Plan
and on COUNTY'S Highway Plan; and
WHEREAS, CITY and COUNTY propose to improve the roadway pavement of the
following segments which are jurisdictionally shared between CITY and COUNTY:
Segment
Scope of
Thomas
Length
Jurisdiction
Work
Guide
(feet)
Shared
Pathfinder Road — 1,175 feet east of Brea Canyon
Cold mill and
679-F6
1,275
CITY and
Cut-off Road to 2,450 feet east of Brea Canyon
resurface
COUNTY
Cut-off Road
Asphalt
concrete
pavement
Pathfinder Road — 2,450 feet east of Brea Canyon
Cold mill and
679-G5
1,315
CITY
Cut-off Road to 32 feet west of Peaceful Hills Road
resurface
Asphalt
concrete
WHEREAS, the work will consist of cold milling the existing pavement and
constructing an asphalt rubber hot mix, asphalt rubber and aggregate membrane, asphalt
concrete pavement on base material, and construction or modification of curb and gutter,
sidewalk, driveways, curb ramps and bike lanes at locations where right-of-way
acquisitions, utility relocation, and other improvements beyond the foot print of a standard
curb ramp is not required; and
WHEREAS, the aforementioned work, which is included in a
COUNTY -administered project named Fullerton Road at Pathfinder Road et al. Road
Pavement Improvement project (hereinafter referred to as PROJECT), includes work on
other County street segments not mentioned in this AGREEMENT; and
WHEREAS, PROJECT is within the geographical boundaries of CITY and
COUNTY; and
WHEREAS, PROJECT is of general interest to CITY and COUNTY; and
Page 1 of 10
WHEREAS, COUNTY is willing to perform or cause to be performed the
PRELIMINARY ENGINEERING, solicitation of construction bids and award of
construction contract, and CONTRACT ADMINISTRATION for the PROJECT; and
WHEREAS, the COST OF PROJECT, includes the costs of PRELIMINARY
ENGINEERING, COST OF CONSTRUCTION CONTRACT and CONSTRUCTION
ADMINISTRATION as more fully set forth herein; and
WHEREAS, the COST OF PROJECT is currently estimated to be Three Million
Two hundred Eighty Thousand and 00/100 Dollars ($3,280,000.00) with CITY'S share
estimated to be Four Hundred Twenty Thousand and 00/100 Dollars ($420,000.00) and
COUNTY'S share estimated to be Two Million Eight Hundred Sixty Thousand and 00/100
Dollars ($2,860,000.00);and
WHEREAS, CITY and COUNTY are willing to finance their respective shares of
the COST OF PROJECT within their JURISDICTIONS; and
WHEREAS, such a proposal is authorized and provided for by the provisions of
Section 23004, et seq. of the Government Code and Sections 1685 and 1803 of the
California Streets and Highways Code.
NOW, THEREFORE, in consideration of the mutual benefits to be derived by CITY
and COUNTY and of the promises herein contained, it is hereby agreed as follows:
1) DEFINITIONS:
a. JURISDICTION as referred to in this AGREEMENT shall be defined as the
area within the geographical boundary of the CITY and the unincorporated
areas of the COUNTY mentioned in this AGREEMENT.
b. PRELIMINARY ENGINEERING as referred to in this AGREEMENT shall
consist of environmental findings and approvals/permits; design survey; soils
report; traffic index and geotechnical investigation; preparation of plans,
specifications, and cost estimates; right-of-way engineering; utility
engineering; and all other necessary work prior to advertising of the PROJECT
for construction bids.
c. COST OF CONSTRUCTION CONTRACT as referred to in this AGREEMENT
shall consist of the total of payments to the construction contractor(s) for the
PROJECT and the total of all payments to utility companies or contractor(s)
for the relocation of facilities necessary for the construction of the PROJECT,
and the cost of any additional unforeseen work that is necessary for the
construction of the PROJECT in accordance with plans and specifications
approved by the CITY and the COUNTY.
d. CONSTRUCTION ADMINISTRATION as referred to in this AGREEMENT
shall consist of construction contract administration, construction inspection,
materials testing, construction survey, traffic detour, signing and striping,
Page 2 of 10
construction engineering, utility relocation and coordination matters, changes
and modifications of plans and specifications for PROJECT necessitated by
unforeseen or unforeseeable field conditions encountered during construction
of PROJECT, construction contingencies, and all other necessary work after
advertising of PROJECT for construction bids to cause PROJECT to be
constructed in accordance with said plans and specifications approved by
CITY and COUNTY.
e. COST OF PROJECT as referred to in this AGREEMENT shall consist of the
COST OF CONSTRUCTION CONTRACT and costs of PRELIMINARY
ENGINEERING, CONSTRUCTION ADMINISTRATION, right-of-way
acquisition and clearance matters, and all other work necessary to complete
PROJECT in accordance with the approved plans and specifications and shall
include currently effective percentages added to total salaries, wages, and
equipment costs to cover overhead, administration, and depreciation in
connection with any or all of the aforementioned items.
f. Completion of PROJECT as referred to in this AGREEMENT shall be defined
as the date of field acceptance of construction of PROJECT by COUNTY and
a written notification to CITY'S Director of Public Works/City Engineer that the
improvements within CITY'S JURISDICTION have been completed in
accordance with the City approved plans and/or change orders adopted in
accordance with Paragraph 30), and are transferred to CITY for the purpose
of operation and maintenance.
2) CITY AGREES:
a. To finance CITY'S jurisdictional share of the COST OF PROJECT, the actual
amount of which is to be determined by a final accounting, pursuant to
paragraph 4) a., below.
b. To deposit with the COUNTY following execution of this AGREEMENT and
upon demand by the COUNTY Four Hundred Twenty Thousand and 00/100
Dollars ($420,000.00) to finance its estimated jurisdictional share of the COST
OF PROJECT (CITY'S PAYMENT). Said demand will consist of a billing
invoice prepared by COUNTY and delivered to CITY.
c. To grant to COUNTY, at no cost to COUNTY, temporary use of any right of
way that CITY owns or has an easement for that is necessary for the
construction of PROJECT.
d. To provide COUNTY with conditions for issuance of encroachment,
excavation, and construction permit and any other special conditions at the
time of plan approval for construction bids so that the permit conditions are
fully incorporated into the PROJECT'S plans and specifications that
contractors or any other person in charge of construction shall have no merit
to request change in work compensation.
Page 3 of 10
e. Upon receipt of permit application from the COUNTY and approval of
construction plans for PROJECT, to issue COUNTY any necessary permit(s)
authorizing COUNTY to construct those portions of PROJECT within CITY'S
JURISDICTION at no cost to COUNTY.
f. To appoint COUNTY as CITY'S attorney-in-fact for the purpose of
representing CITY in all negotiations pertaining to the advertisement of
PROJECT for construction bids, award, and administration of the construction
contract and in all things necessary and proper to complete PROJECT.
g. To cooperate with the COUNTY in conducting negotiations with and, where
appropriate, to issue notices to public utility organizations and owners of
substructure and overhead facilities regarding the relocation, removal,
operation, and maintenance of all surface and underground utilities and
facilities, structures, and transportation services, which interfere with the
proposed construction. Where utilities have been installed in CITY streets or
on CITY property, CITY will provide the necessary right of way for the
relocation of those utilities and facilities that interfere with the construction of
PROJECT at no cost to COUNTY. CITY will take all necessary steps to grant,
transfer, or assign all prior rights over the utility companies and owners of
substructure and overhead facilities to COUNTY when necessary to construct,
complete, and maintain PROJECT or to appoint COUNTY as its attorney-in-
fact to exercise such prior rights.
h. To be financially responsible for disposal and/or mitigation measures, if
necessary, should any hazardous materials, chemicals, or contaminants be
encountered during construction of PROJECT within CITY'S JURISDICTION.
i. Upon completion of PROJECT to maintain in good condition and at CITY'S
expense all improvements constructed as part of PROJECT within CITY'S
JURISDICTION.
3) COUNTY AGREES:
a. To perform or cause to be performed the PRELIMINARY ENGINEERING,
CONSTRUCTION ADMINISTRATION, right-of-way acquisition and clearance
matters, and all other work necessary to complete PROJECT.
b. To finance COUNTY'S jurisdictional share of the COST OF PROJECT,
COUNTY'S actual share will be determined by a final accounting pursuant to
paragraph 4) a., below.
c. To obtain CITY'S approval of plans for PROJECT prior to solicitation for
construction bids.
d. To solicit PROJECT for construction bids, award and administer the
construction contract, do all things necessary and proper to complete
PROJECT, and act on behalf of CITY in all negotiations pertaining thereto.
Page 4 of 10
e. To be financially responsible for disposal and/or mitigation measures, if
necessary, should any hazardous materials, chemicals, or contaminants be
encountered during construction of PROJECT within COUNTY'S
JURISDICTION.
To furnish CITY within two hundred fifty (250) calendar days after final
payment to contractor a final accounting of the actual COST OF PROJECT,
including an itemization of actual unit costs and actual quantities for
PROJECT.
Upon completion of PROJECT, to maintain in good condition and at
COUNTY'S expense, all improvements constructed as part of PROJECT
within COUNTY'S JURISDICTION.
To require any contractor on the PROJECT to obtain an insurance policy that
names the CITY, its officers, employees and agents (the "Indemnified Parties")
as additional insureds for general and automotive liability and to waive any
subrogation rights against the Indemnified Parties to the same extent the
COUNTY requires such contractors to obtain a policy that adds the COUNTY
as an additional insured and waives subrogation rights as to the COUNTY.
To invite the CITY to participate in inspections and walkthroughs and weekly
meetings with the Contractor during the construction of the Project, and to
work with Contractor in good faith to address any of CITY's concerns about
the work.
Not to award the construction contract without first obtaining the CITY'S written
approval, if the award would cause the CITY'S jurisdictional share of the COST
OF PROJECT to exceed $500,000. COUNTY shall also consult with the CITY
prior to approving any change order(s) that would cause the CITY'S
jurisdictional share to increase by more than $50,000 in the aggregate.
4) IT IS MUTUALLY UNDERSTOOD AND AGREED AS FOLLOWS:
a. The final accounting of the actual total COST OF PROJECT shall allocate said
total cost between CITY and COUNTY based on the location of
the improvements and/or work done. Thus, the cost of all work or
improvements (including all engineering, administration, and all other costs
incidental to PROJECT work) located within CITY'S JURISDICTION shall be
borne by CITY. Such costs constitute CITY'S jurisdictional share of the COST
OF PROJECT, except as provided for in paragraph 4) b., below. The cost of
all work or improvements (including all engineering, administration, and all
other costs incidental to PROJECT work) located within COUNTY'S
JURISDICTION shall be borne by COUNTY. Such costs constitute
COUNTY'S jurisdictional share of the COST OF PROJECT.
Page 5 of 10
b. On the basis of the scope of work for the PROJECT within the CITY'S
JURISDICTION as identified in this AGREEMENT, CITY'S jurisdictional share
of the COST OF PRELIMINARY ENGINEERING is defined as CITY'S actual
jurisdictional share of the COST OF PRELIMINARY ENGINEERING as
provided for in paragraph 4) a., above or 20 percent (20%) of CITY'S actual
jurisdictional share of the COST OF CONSTRUCTION CONTRACT,
whichever is less.
c. That if at final accounting CITY'S jurisdictional share of the COST OF
PROJECT exceeds CITY'S PAYMENT, as set forth in paragraph 2) b., above,
CITY shall pay to COUNTY the additional amount upon demand. Said
demand shall consist of a billing invoice prepared by COUNTY. Conversely,
if the CITY'S jurisdictional share is less than CITY'S PAYMENT, COUNTY
shall refund the difference to CITY without further action by CITY.
d. That if CITY'S PAYMENT, as set forth in paragraph 2) b., above is not
delivered to the COUNTY office, which is described on the billing invoice
prepared by COUNTY within sixty (60) calendar days after the date of said
invoice, notwithstanding the provisions of Government Code Section 907,
COUNTY may satisfy such indebtedness, including interest thereon, from any
funds of CITY on deposit with COUNTY after giving notice to CITY of
COUNTY'S intention to do so.
e. CITY shall review the final accounting invoice prepared by COUNTY and
report in writing any discrepancies to COUNTY within sixty (60) calendar days
after the date of said invoice. Undisputed charges shall be paid by CITY to
COUNTY within sixty (60) calendar days after the date of said invoice.
COUNTY shall review all disputed charges and submit a written justification
detailing the basis for those charges within sixty (60) calendar days of receipt
of CITY'S written report. CITY shall then make payment of the previously
disputed charges or submit justification for nonpayment within sixty (60)
calendar days after the date of COUNTY'S written justification.
f. COUNTY at any time may, at its sole discretion, designate an alternative
payment mailing address and an alternative schedule for payment of CITY
funds if applicable. CITY shall be notified of such changes by invoice prepared
by COUNTY and delivered to CITY.
g. During construction of PROJECT, COUNTY shall furnish an inspector or other
representative to perform the functions of an inspector. CITY may also furnish,
at no cost to COUNTY, an inspector or other representative to inspect
construction of PROJECT. Said inspectors shall cooperate and consult with
each other, but the orders of COUNTY inspector to the contractors or any other
person in charge of construction shall prevail and be final.
h. This AGREEMENT maybe terminated, amended, or modified only by mutual
written consent of CITY and COUNTY. Amendments and modifications of a
Page 6 of 10
nonmaterial nature may be made by the mutual written consent of the parties'
Directors of Public Works/City Engineer or their delegates.
i. Each party shall have no financial obligation to the other party under this
AGREEMENT, except as herein expressly provided.
Any correspondence, communication, or contact concerning this
AGREEMENT shall be directed to the following:
CITY: Mr. David Liu
Director of Public Works/City Engineer
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765-4178
COUNTY: Ms. Gail Farber
Director of Public Works
County of Los Angeles
Department of Public Works
P.O. Box 1460
Alhambra, CA 91802-1460
k. Other than as provided below, neither COUNTY nor any officer or employee
of COUNTY shall be responsible for any damage or liability occurring by
reason of any acts or omissions on the part of CITY under or in connection
with any work, authority, or jurisdiction delegated to or determined to be the
responsibility of CITY under this AGREEMENT. It is also understood and
agreed that, pursuant to Government Code Section 895.4, CITY shall fully
indemnify, defend, and hold COUNTY harmless from any liability imposed for
injury (as defined by Government Code Section 810.8) occurring by reason of
any acts or omissions on the part of CITY under or in connection with any
work, authority, or jurisdiction delegated to or determined to be the
responsibility of CITY under this AGREEMENT.
I. Neither COUNTY nor any officer or employee of COUNTY shall be
responsible, directly or indirectly, for damage or liability arising from or
attributable to the presence or alleged presence, transport, arrangement, or
release of any hazardous materials, chemicals, or contaminants present at or
stemming from the PROJECT within the CITY'S JURISDICTION or arising
from acts or omissions on the part of the CITY under or in connection with any
work, authority, or jurisdiction delegated to or determined to be the
responsibility of the CITY under this AGREEMENT, including liability under the
Comprehensive Environmental, Response, Compensation and Liability Act of
1980 (CERCLA) and under the California Health and Safety Code. It is
understood and agreed pursuant to Government Code Section 895.4, CITY
shall fully indemnify, defend, and hold COUNTY harmless from any such
damage, liability or claim. In addition to being an agreement enforceable
under the laws of the State of California, the foregoing indemnity is intended
Page 7 of 10
by the parties to be an agreement pursuant to 42 U.S.C.
Section 9607(e), Section 107(e), of the amended CERCLA, and California
Health and Safety Code Section 25364.
m. Other than as provided below, neither CITY nor any officer or employee of
CITY shall be responsible for any damage or liability occurring by reason of
any acts or omissions on the part of COUNTY under or in connection with any
work, authority, or jurisdiction delegated to or determined to be the
responsibility of COUNTY under this AGREEMENT. Itis also understood and
agreed that, pursuant to Government Code Section 895.4, COUNTY shall fully
indemnify, defend, and hold CITY harmless from any liability imposed for injury
(as defined by Government Code Section 810.8) occurring by reason of any
acts or omissions on the part of COUNTY under or in connection with any
work, authority, or jurisdiction delegated to or determined to be the
responsibility of COUNTY under this AGREEMENT.
n. Neither CITY nor any officer or employee of CITY shall be responsible, directly
or indirectly, for damage or liability arising from or attributable to the presence
or alleged presence, transport, arrangement, or release of any hazardous
materials, chemicals, or contaminants present at or stemming from the
PROJECT that is not within the CITY'S JURISDICTION or arising from acts or
omissions on the part of the COUNTY under or in connection with any work,
authority, or jurisdiction delegated to or determined to be the responsibility of
the COUNTY under this AGREEMENT, including liability under the CERCLA
and under the California Health and Safety Code. It is understood and agreed
pursuant to Government Code Section 895.4, COUNTY shall fully indemnify,
defend, and hold CITY harmless from any such damage, liability or claim. In
addition to being an agreement enforceable under the laws of the State of
California, the foregoing indemnity is intended by the parties to be an
agreement pursuant to 42 U.S.C.
Section 9607(e), Section 107(e), of the amended CERCLA, and California
Health and Safety Code Section 25364.
o. In contemplation of the provisions of Section 895.2 of the Government Code
of the State of California imposing certain tort liability jointly upon
public entities solely by reason of such entities being parties to an agreement
(as defined in Section 895 of said Code), each of the parties hereto, pursuant
to the authorization contained in Sections 895.4 and 895.6 of said Code, will
assume the full liability imposed upon it or any of its officers, agents, or
employees by law for injury caused by any act or omission occurring in the
performance of this AGREEMENT to the same extent that such liability would
be imposed in the absence of Section 895.2 of said Code. To achieve the
above -stated purpose, each of the parties indemnifies and holds harmless the
other party for any liability, cost, or expense that may be imposed upon such
other party solely by virtue of Section 895.2. The provisions of Section 2778
of the California Civil Code are made a part hereof as if incorporated herein.
Page 8 of 10
p. The provisions of this AGREEMENT shall supersede and control over any
provisions inconsistent herewith in the Assumption of Liability
Agreement 32379 between CITY and COUNTY, adopted by the Board of
Supervisors on November 14, 1977, and currently in effect.
q. The COUNTY authorizes the COUNTY Director of Public Works to assign to
the CITY all of its right, title, and interest in any unlapsed portion of the
one-year warranty granted to the COUNTY by the construction contractor
performing the road improvement work. This assignment is effective following
completion of PROJECT. The COUNTY further agrees to include a provision
in the construction contract confirming the parties' intention that the CITY is a
third party beneficiary of the warranty with respect to that portion of the
PROJECT within the CITY'S jurisdiction. The CITY agrees to notify the
COUNTY at least five working days before brining any action against the
contractor for breach of warranty.
r. It is not intended by this AGREEMENT to create any third party beneficiaries
herein or to authorize any person not a party to this AGREEMENT to maintain
any suit, claim, or action under the AGREEMENT.
Page 9 of 10
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT
to be executed by their respective officers, duly authorized by the CITY OF DIAMOND
BAR on , 2016, and by the COUNTY OF LOS ANGELES
on
ATTEST:
LORI GLASGOW
Executive Officer of the
Board of Supervisors of the
County of Los Angeles
M
Deputy
APPROVED AS TO FORM:
MARY C. WICKHAM
County Counsel
In
Deputy
2016.
COUNTY OF LOS ANGELES
QI
Chair, Board of Supervisors
CITY OF DIAMOND BAR
In
James DeStefano, City Manager
ATTEST:
Tommye A. Cribbins, City Clerk
APPROVED AS TO FORM:
in
David A. DeBerry, City Attorney
P:\pdpub\City\Cities-UnincAreas\SGV\DMB\Fullerton Rd@Pathfinder Rd\DiamondBarAgmt
Page 10 of 10
CITY COUNCIL
Agenda #
Meeting Date: December 20 2016
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Man gei
TITLE: APPROPRIATE $45,000 OF PROP C FUND RESERVES TO THE FY16-17
CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET; ADOPT
RESOLUTION 2016 -XX APPROVING PLANS AND SPECIFICATIONS AND
ESTABLISHING A PROJECT PAYMENT ACCOUNT; AND AWARD OF
CONTRACT FOR THE CONSTRUCTION OF THE DIAMOND BAR
BOULEVARD RAISED MEDIAN MODIFICATION AT MAPLE HILL ROAD
PROJECT TO CT&T CONCRETE PAVING INC. IN THE AMOUNT OF
$117,691.80, PLUS A CONTINGENCY AMOUNT OF $10,420 FOR A TOTAL
AUTHORIZATION OF $128,111.80
RECOMMENDATION: Appropriate, adopt, approve, and award.
FINANCIAL IMPACT:
The Fiscal Year 16/17 Capital Improvement Project Budget for Median Modification Project at
Diamond Bar Boulevard and Maple Hill Road includes $50,000 of Traffic Improvement Funds
and $50,000 of Prop C Funds for a total allocation of $100,000. To date a total of $16,888 has
been encumbered or expended leaving a balance of $83,112. As shown in the table below, an
appropriation of $45,000 of Prop C Funds reserves will be required to fully fund the project.
Median Modification at Diamond Bar
Boulevard & Maple Hill Road
Budget
Encumbrance/
Expenditures
Balance
Traffic Improvement Fund
$50,000.00
$50,000.00
Prop. C Fund
$50,000.00
$100,000.00
DKS (Project Design)
($13,888.00)
$86,112.00
DKS Construction Management/Inspection
($3,000.00)
$83,112.00
CT&T Concrete Paving Inc. Contract Bid
($117,691.80)
($34,579.80)
CT&T Concrete Paving Inc. Contingency
($10,420.00)
($44,999.80)
Prop. C Fund
$45,000.00
$0.20
The contingency for CT&T Concrete Paving Inc. contract in the amount of $10,420 will only
be used in the event of unforeseen circumstances that will warrant a contract change order. If
the contingency is not used, the total amount of $10,420 in funds will be returned to the Prop
C fund balance at the completion of the project.
BACKGROUND/ DISCUSSION:
The project is located at the intersection of Diamond Bar Boulevard and Maple Hill Road (see
Exhibit A). The project consists of the reconstruction of a portion of the southbound and
northbound raised median. The median width will be narrowed to allow the left turn pockets to
shift and the line of sight to be improved for northbound and southbound vehicles making left turn
movements along Diamond Bar Boulevard. The existing traffic signal interconnect conduit at the
south median nose will be adjusted to accommodate the raised median reconstruction.
With the completion of the plans and specifications, the project was advertised for bids on
November 8, 2016. On November 22, 2016, three (3) bids were received. CT&T Concrete
Paving Inc. submitted the lowest bid in the amount of $117,691.80.
The following is a summary of the bids received.
No.
Contractor
Bid Amount
1.
CT&T Concrete Paving Inc.
$117,691.80
2.
California Landscape & Design
$124,556.50
3.
All American Asphalt
$132,940.82
The engineer's estimate was $78,066.00 which is $39,625.80 lower than the CT&T Concrete
Paving Inc. bid for Project. The biggest differences between the project engineer's estimate
and the CT&T Concrete Paving Inc. bid can be found in the following bid items: Asphalt
Concrete; Cobble Stone Paving; Communication / Fiber Optic Infrastructure. The remaining
difference is in other items where the engineer's estimate is lower and in some cases higher
than CT&T Concrete Paving Inc.'s bid.
Bid Item
Engineer's Estimate
CT&T Concrete
Paving Inc.
Difference
Asphalt Concrete
$10,287.00
$14,742.00
$4,455.00
Cobblestone Paving
$29,600.00
$42,550.00
$12,950.00
Communication/Fiber Optic
Infrastructure
$4,030.00
$17,873.00
$13,843.00
Other items
$34,149.00
$42,526.80
$8,377.80
Total
$39,625.80
Staff has verified the contractor state license for CT&T Concrete Paving Inc. and found it to
be valid. CT&T Concrete Paving Inc. also has performed other similar projects in the City
satisfactory.
2
The project schedule is tentatively set as follows:
Award of Contract
Construction Begin
Completion of Construction
PREPARED BY:
Reza Amirazodi, Project Manager
REVIEWED BY:
t),l)—lavid G. Liirector of Publi orks/ City Engineer
Attachments: Exhibit A
Resolution 2016 -XX
Contractor Agreement
December 20, 2016
Mid -January 2017
End of February 2017
DATE PREPARED:
December 12, 2016
a
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RESOLUTION NO. 2016 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE DESIGN AND PLANS FOR THE
CONSTRUCTION OF DIAMOND BAR BOULVEVARD RAISED MEDIAN
MODIFICATION AT MAPLE HILL ROAD PROJECT PURSUANT TO
GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A
PROJECT PAYMENT ACCOUNT.
The City Council of the City of Diamond Bar does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City retained DKS Associates ("Consultant") as the engineer to design
and prepare the plans for Diamond Bar Boulevard Median Modification at
Maple Hill Road Project,
B. The Consultant informed the City Engineer that these plans are complete
and that construction of the Project may begin;
C. The City Engineer reviewed the completed design and plans for the
Project and agrees with the Consultant that the plans are complete and
the Project may be constructed;
D. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or
designee, to establish a fund containing sufficient monies from the 2016-
2017 fiscal year budget to pay for the Project ("Project Payment Account').
The Project Payment Account is the sole source of funds available for the
Contract Sum, as defined in the Contract Document administering the
Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
PASSED, APPROVED, AND ADOPTED this 20th day of December, 2016.
Jimmy Lin, Mayor
I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby
certify that the foregoing Resolution No. 2016 -XX was duly and regularly passed and
adopted by the City Council of the City of Diamond Bar, California, at its regular meeting
held on the 20th day of December, 2016, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
rommye A. Cribbins, City Clerk
AGREEMENT
The following agreement ("AGREEMENT") is made and entered into, in
duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by
and between CT&T Concrete Paving Inc. hereinafter referred to as the
"CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as
"CITY."
WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly
opened, and declared on the date specified in the notice; and
WHEREAS, CITY accepted the bid of CONTRACTOR CT&T Concrete Paving
Inc. and;
WHEREAS, CITY has authorized the Mayor to execute a written contract with
CONTRACTOR for furnishing labor, equipment and material for the Diamond Bar
Boulevard Median Modification at Maple Hill Road Proiect in the City of Diamond
NOW, THEREFORE, in consideration of the mutual covenants herein contained,
it is agreed:
1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all
necessary labor, tools, materials, appliances, and equipment for and do the work for the
Diamond Bar Boulevard Median Modification at Maple Hill Road Project in the City
of Diamond Bar. The work to be performed in accordance with the plans and
specifications, dated November 2016 (The Plans and Specifications) on file in the office
of the City Clerk and in accordance with bid prices hereinafter mentioned and in
accordance with the instructions of the City Engineer.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED
COMPLEMENTARY: The Plans and Specifications are incorporated herein by
reference and made a part hereof with like force and effect as if set forth in full herein.
The Plans and Specifications, CONTRACTOR'S Bid dated November 22, 2016
together with this AGREEMENT, shall constitute the contract between the parties. This
AGREEMENT is intended to require a complete and finished piece of work and anything
necessary to complete the work properly and in accordance with the law and lawful
governmental regulations shall be performed by the CONTRACTOR whether set out
specifically in the contract or not. Should it be ascertained that any inconsistency exists
between the aforesaid documents and this AGREEMENT, the provisions of this
AGREEMENT shall control.
3. COMPENSATION: CONTRACTOR agrees to receive and accept the
prices set forth in its Bid Proposal as full compensation for furnishing all materials,
performing all work, and fulfilling all obligations hereunder. Said compensation shall
cover all expenses, losses, damages, and consequences arising out of the nature of the
work during its progress or prior to its acceptance including those for well and faithfully
completing the work and the whole thereof in the manner and time specified in the
aforesaid contract documents; and also including those arising from actions of the
elements, unforeseen difficulties or obstructions encountered in the prosecution of the
work, suspension or discontinuance of the work, and all other unknowns or risks of any
description connected with the work.
952059.1
4. TERM OF CONTRACT: CONTRACTOR agrees to complete the work
within thin 30 working days from the date of the notice to proceed.
CONTRACTOR agrees further to the assessment of liquidated damages
in the amount of five hundred ($500.00) dollars for each calendar day the work
remains incomplete beyond the expiration of the completion date. CITY may deduct the
amount thereof from any monies due or that may become due the CONTRACTOR
under this AGREEMENT. Progress payments made after the scheduled date of
completion shall not constitute a waiver of liquidated damages.
5. INSURANCE: CONTRACTOR shall not commence work under this
contract until he has obtained all insurance required hereunder in a company or
companies acceptable to CITY nor shall the CONTRACTOR allow any subcontractor to
commence work on his subcontract until all insurance required of the subcontractor has
been obtained. The CONTRACTOR shall take out and maintain at all times during the
life of this contract the following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, the
CONTRACTOR shall furnish to the CITY a certificate of insurance
as proof that he has taken out full workers' compensation insurance
for all persons whom he may employ directly or through
subcontractors in carrying out the work specified herein, in
accordance with the laws of the State of California. Such insurance
shall be maintained in full force and effect during the period
covered by this contract.
In accordance with the provisions of Section 3700 of the California
Labor Code, every CONTRACTOR shall secure the payment of
compensation to his employees. The CONTRACTOR, prior to
commencing work, shall sign and file with the CITY a certification
as follows:
"I am aware of the provisions of Section 3700 of the Labor
Code which requires every employer to be insured against
liability for workers' compensation or to undertake self
insurance in accordance with the provisions of that Code, and
I will comply with such provisions before commencing the
performance of work of this contract."
b. For all operations of the CONTRACTOR or any sub -contractor in
performing the work provided for herein, insurance with the
following minimum limits and coverage:
1) General Liability - $2,000,000 per occurrence for bodily
injury, personal injury and property damage. If Commercial
General Liability insurance or other form with a general
aggregate limit is used, either the general aggregate limit
shall apply separately to this AGREEMENT or the general
aggregate limit shall be twice the required occurrence limit.
2) Automobile - $1,000,000 per accident for bodily injury and
property damage.
952059.1
3) Employer's Liability - $1,000,000 per accident for bodily
injury or disease.
C. Each such policy of insurance provided for in paragraph b. shall:
1) Be issued by an insurance company approved in writing by
CITY, which is authorized to do business in the State of
California.
2) Name as additional insured the City of Diamond Bar, its
officers, agents and employees, and any other parties
specified in the bid documents to be so included;
3) Specify it acts as primary insurance and that no insurance
held or owned by the designated additional insured shall be
called upon to cover a loss under the policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not
be canceled nor the amount of the coverage thereof reduced
until thirty (30) days after receipt by CITY of a written notice
of such cancellation or reduction of coverage."
5) Otherwise be in form satisfactory to the CITY.
d. The policy of insurance provided for in subparagraph a. shall
contain an endorsement which:
1) Waives all right of subrogation against all persons and
entities specified in subparagraph 4.c.(2) hereof to be listed
as additional insured in the policy of insurance provided for
in paragraph b. by reason of any claim arising out of or
connected with the operations of CONTRACTOR or any
subcontractor in performing the work provided for herein;
2) Provides it shall not be canceled or altered without thirty (30)
days' written notice thereof given to CITY.
e. The CONTRACTOR shall, prior to performing any work under this
AGREEMENT, deliver to the City Manager or his designee the
original policies of insurance required in paragraphs a. and b.
hereof, or deliver to the City Manager or his designee a certificate
of the insurance company, showing the issuance of such insurance,
and the additional insured and other provisions required herein.
Self Insured Retention/Deductibles. All policies required by this
AGREEMENT shall allow CITY, as additional insured, to satisfy the
self-insured retention ("SIR") and/or deductible of the policy in lieu
of the Owner (as the named insured) should CONTRACTOR fail to
pay the SIR or deductible requirements. The amount of the SIR or
deductible shall be subject to the approval of the City Attorney and
the Finance Director. CONTRACTOR understands and agrees that
satisfaction of this requirement is an express condition precedent to
952059.1
the effectiveness of this AGREEMENT. Failure by CONTRACTOR
as primary insured to pay its SIR or deductible constitutes a
material breach of this AGREEMENT. Should CITY pay the SIR or
deductible on CONTRACTOR's behalf upon the CONTRACTOR's
failure or refusal to do so in order to secure defense and
indemnification as an additional insured under the policy, CITY may
include such amounts as damages in any action against
CONTRACTOR for breach of this AGREEMENT in addition to any
other damages incurred by CITY due to the breach.
6. PREVAILING WAGE: Notice is hereby given that in accordance with the
provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the
CONTRACTOR is required to pay not less than the general prevailing rate of per diem
wages for work of a similar character in the locality in which the public works is
performed, and not less than the general prevailing rate of per diem wages for holiday
and overtime work. In that regard, the Director of the Department of Industrial Relations
of the State of California is required to and has determined such general prevailing rates
of per diem wages. Copies of such prevailing rates of per diem wages are on file in the
Office of the City Clerk of the City of Diamond Bar, 21810 Copley Drive, Diamond Bar,
California, and are available to any interested party on request. CITY also shall cause a
copy of such determinations to be posted at the job site.
CONTRACTOR shall forfeit, as penalty to CITY, not more than two hundred
dollars ($200.00) for each laborer, workman or mechanic employed for each calendar
day or portion thereof, if such laborer, workman or mechanic is paid less than the
general prevailing rate of wages hereinbefore stipulated for any work done under this
AGREEMENT, by him or by any subcontractor under him.
CONTRACTOR and any of its subcontractors must be registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5, which
precludes the award of a contract for a public work on any public works project awarded
after April 1, 2015. This Agreement is subject to compliance monitoring and
enforcement by the Department of Industrial Relations.
7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of
Section 1777.5 of the Labor Code, and in accordance with the regulations of the
California Apprenticeship Council, properly indentured apprentices may be employed in
the performance of the work.
CONTRACTOR is required to make contribution to funds established for the
administrative of apprenticeship programs if he employs registered apprentices or
journeymen in any apprenticeship trade on such contracts and if other
CONTRACTOR'S on the public works site are making such contributions.
CONTRACTOR and subcontractor under him shall comply with the requirements
of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a
legal day's work for all workmen employed in the execution of this contract, and the
CONTRACTOR and any sub -contractor under him shall comply with and be governed
952059.1 4
by the laws of the State of California having to do with working hours set forth in
Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as
amended.
CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars
($25.00) for each laborer, workman or mechanic employed in the execution of the
contract, by him or any sub- CONTRACTOR under him, upon any of the work
hereinbefore mentioned, for each calendar day during which the laborer, workman or
mechanic is required or permitted to labor more than eight (8) hours in violation of the
Labor Code.
9. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay
travel and subsistence pay to each workman needed to execute the work required by
this contract as such travel and subsistence payments are defined in the applicable
collective bargaining agreements filed in accordance with Labor Code Section 1773.8.
10. CONTRACTOR'S LIABILITY: The CITY and its officers, agents and
employees ("Indemnitees") shall not be answerable or accountable in any manner for
any loss or damage that may happen to the work or any part thereof, or for any of the
materials or other things used or employed in performing the work; or for injury or
damage to any person or persons, either workers or employees of CONTRACTOR, of
its subcontractors or the public, or for damage to adjoining or other property from any
cause whatsoever arising out of or in connection with the performance of the work.
CONTRACTOR shall be responsible for any damage or injury to any person or property
resulting from defects or obstructions or from any cause whatsoever.
CONTRACTOR will indemnify Indemnities against and will hold and save
Indemnitees harmless from any and all actions, claims, damages to persons or
property, penalties, obligations or liabilities that may be asserted or claimed by any
person, firm, entity, corporation, political subdivision, or other organization arising out of
or in connection with the work, operation, or activities of CONTRACTOR, its agents,
employees, subcontractors or invitees provided for herein, whether or not there is
concurrent passive negligence on the part of CITY. In connection therewith:
a. CONTRACTOR will defend any action or actions filed in connection
with any such claims, damages, penalties, obligations or liabilities
and will pay all costs and expenses, including attorneys' fees,
expert fees and costs incurred in connection therewith.
b. CONTRACTOR will promptly pay any judgment rendered against
CONTRACTOR or Indemnitees covering such claims, damages,
penalties, obligations and liabilities arising out of or in connection
with such work, operations or activities of CONTRACTOR
hereunder, and CONTRACTOR agrees to save and hold the
Indemnitees harmless therefrom.
C. In the event Indemnitees are made a party to any action or
proceeding filed or prosecuted against CONTRACTOR for
damages or other claims arising out of or in connection with the
work, operation or activities hereunder, CONTRACTOR agrees to
pay to Indemnitees and any all costs and expenses incurred by
Indemnitees in such action or proceeding together with reasonable
attorneys' fees.
952059.1 5
Contractor's obligations under this section apply regardless of whether or not
such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost,
expense, judgment, civil fine or penalty, or liability was caused in part or contributed to
by an Indemnitee. However, without affecting the rights of CITY under any provision of
this AGREEMENT, Contractor shall not be required to indemnify and hold harmless
CITY for liability attributable to the active negligence of CITY, provided such active
negligence is determined by agreement between the parties or by the findings of a court
of competent jurisdiction. In instances where CITY is shown to have been actively
negligent and where CITY active negligence accounts for only a percentage of the
liability involved, the obligation of Contractor will be for that entire portion or percentage
of liability not attributable to the active negligence of CITY.
So much of the money due to CONTRACTOR under and by virtue of the contract
as shall be considered necessary by CITY may be retained by CITY until disposition
has been made of such actions or claims for damages as aforesaid.
It is expressly understood and agreed that the foregoing provisions are intended
to be as broad and inclusive as is permitted by the law of the State of California. This
indemnity provision shall survive the termination of the AGREEMENT and is in addition
to any other rights or remedies which Indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of
any insurance coverage which may have been required under this AGREEMENT or any
additional insured endorsements which may extend to Indemnitees.
CONTRACTOR, on behalf of itself and all parties claiming under or through it,
hereby waives all rights of subrogation and contribution against the Indemnitees, while
acting within the scope of their duties, from all claims, losses and liabilities arising out of
or incident to activities or operations performed by or on behalf of the CONTRACTOR
regardless of any prior, concurrent, or subsequent passive negligence by the
Indemnitees.
11. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no
discrimination shall be made in the employment of persons in the work contemplated by
this AGREEMENT because of the race, color or religion of such person. A violation of
this section exposes the CONTRACTOR to the penalties provided for in Labor Code
Section 1735.
12. PAYMENT FUND: A City Council resolution established a Project
Payment Account, encumbered money in the current budget, and assigned that money
to the Project Payment Account, which is the sole source of funds available for payment
of the contract sum set forth in Section 3 of this AGREEMENT. CONTRACTOR
understands and agrees that CONTRACTOR will be paid only from this special fund
and if for any reason this fund is not sufficient to pay CONTRACTOR, CONTRACTOR
will not be entitled to payment. The availability of money in this fund, and CITY's ability
to draw from this fund, are conditions precedent to CITY's obligation to make payments
to CONTRACTOR.
13. TERMINATION: This AGREEMENT may be terminated by the CITY,
without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at
least thirty (30) days prior to the date of termination specified in the notice. In the event
of such termination, CONTRACTOR shall only be paid for services rendered and
expenses necessarily incurred prior to the effective date of termination and those
952059.1 6
reasonably necessary to effectuate the termination. CONTRACTOR shall not be
entitled to any claim for lost profits.
State of California
"CONTRACTOR'S" License No. #875627
CONTRACTOR'S Business Phone (909) 629-8000
CONTRACTOR'S emergency phone which can be reached at any time: (909)821-4769
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT
with all the formalities required by law on the respective dates set forth opposite their
signatures.
By:
Title:
Date:
By:
Title:
Date:
CITY OF DIAMOND BAR, CALIFORNIA
By:
JIMMY LIN, MAYOR
Date
ATTEST:
By:
TOMMYE A. CRIBBINS, CITY CLERK
Date
APPROVED AS TO FORM:
DAVID DEBERRY. CITY ATTORNEY
Date
952059.1
CITY COUNCIL
Agenda # 6.8
Meeting Date: December 20, 2016
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana e
11 T—,
TITLE: APPROPRIATE $9,750 FROM THE GENERAL FUND RESERVES TO THE FISCAL
YEAR 2016-2017 CAPITAL IMPROVEMENT PROGRAM BUDGET; ADOPT
RESOLUTION 2016 -XX APPROVING PLANS AND SPECIFICATIONS AND
ESTABLISHING A PAYMENT ACCOUNT; AWARD THE CONSTRUCTION
CONTRACT FOR THE CITY HALL SERVER ROOM HVAC REPLACEMENT
PROJECT (25816) TO DC INTEGRATE, INC. IN THE AMOUNT OF $78,585 AND
AUTHORIZE A CONTINGENCY AMOUNT OF $11,165, FOR A TOTAL CONTRACT
AUTHORIZATION AMOUNT OF $89,750.
RECOMMENDATION:
Appropriate, approve and award.
FINANCIAL IMPACT: The City Hall Server Room HVAC Replacement Project is programmed in the
FY 16/17 CIP in the amount of $80,000. After publicly opening the sealed bids, the lowest
responsible bid received from DC Integrate, Inc. is $78,585. To complete this project an additional
$9,750 from the General Fund reserves is requested to be appropriated. The total contract amount of
$89,750 will be fully funded by the General Fund.
BACKGROUND: This project will include replacement of two (2) existing 3 -ton air conditioning units
with two (2) new 6 -ton units. Due to the age of the current air conditioning equipment installed in 2001
and an increasing heat load inside the City Hall Server Room it was determined that upgrades would
be required to ensure the proper operating temperature for the City's network systems equipment
housed in the Server Room.
More importantly, the new air conditioning system will have the ability to share the load requirements
between the two new units. This will allow staff to perform preventative maintenance on the system
without disruption of service. Also, in the event of an equipment failure the secondary unit will
automatically take over maintaining the desired temperature while repairs are being performed.
With the completion of the plans and specifications, the project was advertised for bids on October
21, 2016. On November 15, 2016, three (3) bids were received. DC Integrate, Inc. submitted the
lowest responsible bid in the amount of $78,585. The bids received were as follows:
Company Bid Amount
1. DC Integrate, Inc. $78,585.00
2. Alison Mechanical, Inc. $82,700.00
3. Liberty Climate Control, Inc. $114,800.00
DISCUSSION: After completing a reference check and contractor license check on DC Integrated,
Inc., staff feels confident that they can complete the project per the contract specifications. The
engineer's estimate is $70,000 with a schedule of sixty (60) calendar days. Staff has verified the
contractor state license for DC Integrated, Inc. to be valid. The project schedule is tentatively as
follows:
Award of Contract
Start of Construction
Completion of Construction
PREPARED BY:
Jason Williams,
Facilities and Asset Maintenance Technician
REVIEWED BY:
David'6. riu, P.E.
Director of Public Works / City Engineer
December 20, 2016
Mid -February 2017
Mid -April 2017
DATE PREPARED:
December 20, 2016
Dianna Honeywell
Finance Director
ATTACHMENTS: RESOLUTION 2016 -XX
CONTRACTOR AGREEMENT WITH BIDDER'S PROPOSAL, DATED November 14, 2016
t
RESOLUTION NO. 2016 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE DESIGN AND PLANS FOR THE CITY HALL
SERVER ROOM HVAC REPLACEMENT PROJECT PURSUANT TO
GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A
PROJECT PAYMENT ACCOUNT.
The City Council of the City of Diamond Bar does resolve as follows
SECTION 1: The City Council finds and declares as follows:
A. The City retained Design West Engineering ("Consultant") as the engineer
to design and prepare the plans for the City Hall Server Room HVAC
Replacement Project;
B. The Consultant informed the City Engineer that these plans are complete
and that construction of the Project may begin;
C. The City Engineer reviewed the completed design and plans for the
Project and agrees with the Consultant that the plans are complete and
the Project may be constructed;
D. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or
designee, to establish a fund containing sufficient monies from the current
1
fiscal year budget to pay for the Project ("Project Payment Account').
The Project Payment Account is the sole source of funds available for the
Contract Sum, as defined in the Contract Document administering the
Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
PASSED, APPROVED, AND ADOPTED this 20th day of December, 2016.
Jimmy Lin, Mayor
I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby
certify that the foregoing Resolution No. 2016 -XX was duly and regularly passed and
adopted by the City Council of the City of Diamond Bar, California, at its regular meeting
held on the 20th day of December, 2016, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
2
rommye A. Cribbins, City Clerk
AGREEMENT
The following agreement ("Agreement") is made and entered into, in duplicate,
as of the date executed by the Mayor and attested to by the City Clerk, by and between
DC Integrate, Inc. a California corporation hereinafter referred to as the "Contractor"
and the City of Diamond Bar, California, hereinafter referred to as "City."
WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly
opened, and declared on the date specified in the notice; and
WHEREAS, City accepted the bid of Contractor DC Integrate, Inc. and;
WHEREAS, City has authorized the Mayor to execute a written contract with
Contractor for furnishing labor, equipment and material for the City Hall Server Room
HVAC Replacement Project in the City of Diamond Bar.
NOW, THEREFORE, in consideration of the mutual covenants herein contained,
it is agreed:
1. GENERAL SCOPE OF WORK: Contractor shall furnish all necessary
labor, tools, materials, appliances, and equipment for and do the work for the City Hall
Server Room HVAC Replacement Project in the City of Diamond Bar. The work to be
performed in accordance with the plans and specifications, dated November 23, 2015
(The Plans and Specifications) on file in the office of the City Clerk and in accordance
with bid prices hereinafter mentioned and in accordance with the instructions of the City
Engineer.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED
COMPLEMENTARY: The Plans and Specifications are incorporated herein by
reference and made a part hereof with like force and effect as if set forth in full herein.
The Plans and Specifications, Contractor's Bid dated November 14, 2016 together with
this Agreement shall constitute the contract between the parties. This Agreement is
intended to require a complete and finished piece of work and anything necessary to
complete the work properly and in accordance with the law and lawful governmental
regulations shall be performed by the Contractor whether set out specifically in the
contract or not. Should it be ascertained that any inconsistency exists between the
aforesaid documents and this Agreement, the provisions of this Agreement shall control.
3. COMPENSATION: Contractor agrees to receive and accept the prices set
forth in its Bid Proposal as full compensation for furnishing all materials, performing all
work, and fulfilling all obligations hereunder. Said compensation in the amount of
seventy eight thousand five hundred eighty five shall dollars cover all expenses, losses,
damages, and consequences arising out of the nature of the work during its progress or
prior to its acceptance including those for well and faithfully completing the work and the
whole thereof in the manner and time specified in the aforesaid contract documents;
and also including those arising from actions of the elements, unforeseen difficulties or
obstructions encountered in the prosecution of the work, suspension or discontinuance
of the work, and all other unknowns or risks of any description connected with the work.
4. TERM OF CONTRACT: Contractor agrees to complete the work within
sixty (60) calendar days from the date of the notice to proceed.
952059.1 1
Contractor agrees further to the assessment of liquidated damages in the amount
of ($500) dollars for each calendar day the work remains incomplete beyond the
expiration of the completion date. City may deduct the amount thereof from any monies
due or that may become due the Contractor under this Agreement. Progress payments
made after the scheduled date of completion shall not constitute a waiver of liquidated
damages.
5. INSURANCE: Contractor shall not commence work under this contract
until he has obtained all insurance required hereunder in a company or companies
acceptable to City nor shall the Contractor allow any sub -contractor to commence work
on his sub -contract until all insurance required of the sub -contractor has been obtained.
The Contractor shall take out and maintain at all times during the life of this contract the
following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, the
Contractor shall furnish to the City a certificate of insurance as proof that he has taken
out full workers' compensation insurance for all persons whom he may employ directly
or through sub -contractors in carrying out the work specified herein, in accordance with
the laws of the State of California. Such insurance shall be maintained in full force and
effect during the period covered by this contract.
In accordance with the provisions of Section 3700 of the California
Labor Code, every Contractor shall secure the payment of
compensation to his employees. The Contractor, prior to
commencing work, shall sign and file with the City a certification as
follows:
"I am aware of the provisions of Section 3700 of the Labor
Code which requires every employer to be insured against
liability for workers' compensation or to undertake self
insurance in accordance with the provisions of that Code, and
I will comply with such provisions before commencing the
performance of work of this contract."
For all operations of the Contractor or any sub -contractor in
performing the work provided for herein, insurance with the
following minimum limits and coverage:
1) General Liability - $2,000,000 per occurrence for bodily
injury, personal injury and property damage. If Commercial
General Liability insurance or other form with a general
aggregate limit is used, either the general aggregate limit
shall apply separately to this Agreement or the general
aggregate limit shall be twice the required occurrence limit.
2) Automobile - $1,000,000 per accident for bodily injury and
property damage.
3) Employer's Liability - $1,000,000 per accident for bodily
injury or disease.
C. Each such policy of insurance provided for in paragraph b. shall:
952059.1
I ) Be issued by an insurance company approved in writing by
City, which is authorized to do business in the State of
California.
2) Name as additional insured the City of Diamond Bar, its
officers, agents and employees, and any other parties
specified in the bid documents to be so included;
3) Specify it acts as primary insurance and that no insurance
held or owned by the designated additional insured shall be
called upon to cover a loss under the policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not
be canceled nor the amount of the coverage thereof reduced
until thirty (30) days after receipt by City of a written notice of
such cancellation or reduction of coverage."
5) Otherwise be in form satisfactory to the City.
d. The policy of insurance provided for in subparagraph a. shall
contain an endorsement which:
1) Waives all right of subrogation against all persons and
entities specified in subparagraph 4.c.(2), hereof to be listed
as additional insured in the policy of insurance provided for
in paragraph b. by reason of any claim arising out of or
connected with the operations of Contractor or any sub-
contractor in performing the work provided for herein;
2) Provides it shall not be canceled or altered without thirty (30)
days' written notice thereof given to City.
e. The Contractor shall, prior to performing any work under this
Agreement, deliver to the City Manager or his designee the original
policies of insurance required in paragraphs a. and b. hereof, or
deliver to the City Manager or his designee a certificate of the
insurance company, showing the issuance of such insurance, and
the additional insured and other provisions required herein.
Self Insured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-
insured retention ("SIR") and/or deductible of the policy in lieu of the
Owner (as the named insured) should Contractor fail to pay the SIR
or deductible requirements. The amount of the SIR or deductible
shall be subject to the approval of the City Attorney and the
Finance Director. Contractor understands and agrees that
satisfaction of this requirement is an express condition precedent to
the effectiveness of this Agreement. Failure by Contractor as
primary insured to pay its SIR or deductible constitutes a material
breach of this Agreement. Should City pay the SIR or deductible
on Contractor's behalf upon the Contractor's failure or refusal to do
so in order to secure defense and indemnification as an additional
952059.1
insured under the policy, City may include such amounts as
damages in any action against Contractor for breach of this
Agreement in addition to any other damages incurred by City due to
the breach.
6. PREVAILING WAGE: Notice is hereby given that in accordance with the
provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the
Contractor is required to pay not less than the general prevailing rate of per diem wages
for work of a similar character in the locality in which the public works is performed, and
not less than the general prevailing rate of per diem wages for holiday and overtime
work. In that regard, the Director of the Department of Industrial Relations of the State
of California is required to and has determined such general prevailing rates of per diem
wages. Copies of such prevailing rates of per diem wages are on file in the Office of the
City Clerk of the City of Diamond Bar, 21810 Copley Drive, Diamond Bar, California,
and are available to any interested party on request. City also shall cause a copy of
such determinations to be posted at the job site.
Contractor shall forfeit, as penalty to City, not more than two hundred dollars
($200.00) for each laborer, workman or mechanic employed for each calendar day or
portion thereof, if such laborer, workman or mechanic is paid less than the general
prevailing rate of wages hereinbefore stipulated for any work done under this
Agreement, by him or by any sub -contractor under him.
Contractor and any of its sub -contractors must be registered with the Department
of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the
award of a contract for a public work on any public works project awarded after April 1,
2015. This Agreement is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of
Section 1777.5 of the Labor Code, and in accordance with the regulations of the
California Apprenticeship Council, properly indentured apprentices may be employed in
the performance of the work.
Contractor is required to make contribution to funds established for the
administrative of apprenticeship programs if he employs registered apprentices or
journeymen in any apprenticeship trade on such contracts and if other Contractors on
the public works site are making such contributions.
Contractor and sub -contractor under him shall comply with the requirements of
Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a
legal day's work for all workmen employed in the execution of this contract, and the
Contractor and any sub -contractor under him shall comply with and be governed by the
laws of the State of California having to do with working hours set forth in Division 2,
Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.
952059.1 4
Contractor shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each
laborer, workman or mechanic employed in the execution of the contract, by him or any
sub -contractor under him, upon any of the work hereinbefore mentioned, for each
calendar day during which the laborer, workman or mechanic is required or permitted to
labor more than eight (8) hours in violation of the Labor Code.
9. TRAVEL AND SUBSISTENCE PAY: Contractor agrees to pay travel and
subsistence pay to each workman needed to execute the work required by this contract
as such travel and subsistence payments are defined in the applicable collective
bargaining agreements filed in accordance with Labor Code Section 1773.8.
10. CONTRACTOR'S LIABILITY: The City and its officers, agents and
employees ("Indemnitees") shall not be answerable or accountable in any manner for
any loss or damage that may happen to the work or any part thereof, or for any of the
materials or other things used or employed in performing the work; or for injury or
damage to any person or persons, either workers or employees of Contractor, of its
sub -contractors or the public, or for damage to adjoining or other property from any
cause whatsoever arising out of or in connection with the performance of the work.
Contractor shall be responsible for any damage or injury to any person or property
resulting from defects or obstructions or from any cause whatsoever.
Contractor will indemnify Indemnities against and will hold and save Indemnitees
harmless from any and all actions, claims, damages to persons or property, penalties,
obligations or liabilities that may be asserted or claimed by any person, firm, entity,
corporation, political subdivision, or other organization arising out of or in connection
with the work, operation, or activities of Contractor, its agents, employees, sub-
contractors or invitees provided for herein, whether or not there is concurrent passive
negligence on the part of City. In connection therewith:
a. Contractor will defend any action or actions filed in connection with
any such claims, damages, penalties, obligations or liabilities and
will pay all costs and expenses, including attorneys' fees, expert
fees and costs incurred in connection therewith.
b. Contractor will promptly pay any judgment rendered against
Contractor or Indemnitees covering such claims, damages,
penalties, obligations and liabilities arising out of or in connection
with such work, operations or activities of Contractor hereunder,
and Contractor agrees to save and hold the Indemnitees harmless
therefrom.
C. In the event Indemnitees are made a party to any action or
proceeding filed or prosecuted against Contractor for damages or
other claims arising out of or in connection with the work, operation
or activities hereunder, Contractor agrees to pay to Indemnitees
and any all costs and expenses incurred by Indemnitees in such
action or proceeding together with reasonable attorneys' fees.
Contractor's obligations under this section apply regardless of whether or not
such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost,
expense, judgment, civil fine or penalty, or liability was caused in part or contributed to
by an Indemnitee. However, without affecting the rights of City under any provision of
this Agreement, Contractor shall not be required to indemnify and hold harmless City for
liability attributable to the active negligence of City provided such active negligence is
determined by agreement between the parties or by the findings of a court of competent
jurisdiction. In instances where City is shown to have been actively negligent and where
952059.1 5
City active negligence accounts for only a percentage of the liability involved, the
obligation of Contractor will be for that entire portion or percentage of liability not
attributable to the active negligence of City.
So much of the money due to Contractor under and by virtue of the contract as
shall be considered necessary by City may be retained by City until disposition has
been made of such actions or claims for damages as aforesaid.
It is expressly understood and agreed that the foregoing provisions are intended
to be as broad and inclusive as is permitted by the law of the State of California. This
indemnity provision shall survive the termination of the Agreement and is in addition to
any other rights or remedies which Indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of
any insurance coverage which may have been required under this Agreement or any
additional insured endorsements which may extend to Indemnitees.
Contractor, on behalf of itself and all parties claiming under or through it, hereby
waives all rights of subrogation and contribution against the Indemnitees, while acting
within the scope of their duties, from all claims, losses and liabilities arising out of or
incident to activities or operations performed by or on behalf of the Contractor
regardless of any prior, concurrent, or subsequent passive negligence by the
Indemnitees.
11. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no
discrimination shall be made in the employment of persons in the work contemplated by
this Agreement because of the race, color or religion of such person. A violation of this
section exposes the Contractor to the penalties provided for in Labor Code Section
1735.
12. PAYMENT FUND: A City Council resolution established a Project
Payment Account, encumbered money in the current budget, and assigned that money
to the Project Payment Account, which is the sole source of funds available for payment
of the contract sum set forth in Section 3 of this Agreement. Contractor understands and
agrees that Contractor will be paid only from this special fund and if for any reason this
fund is not sufficient to pay Contractor, Contractor will not be entitled to payment. The
availability of money in this fund, and City's ability to draw from this fund, are conditions
precedent to City's obligation to make payments to Contractor.
13. TERMINATION: This Agreement may be terminated by the City, without
cause, upon the giving of a written "Notice of Termination" to Contractor at least thirty
(30) days prior to the date of termination specified in the notice. In the event of such
termination, Contractor shall only be paid for services rendered and expenses
necessarily incurred prior to the effective date of termination and those reasonably
necessary to effectuate the termination. Contractor shall not be entitled to any claim for
lost profits.
State of California
Contractor's License No. 945486
Contractor's Business Phone. (626) 382-9191
952059.1
Contractors emergency phone which can be reached at any time: (626) 382-9191
IN WITNESS WHEREOF, the parties hereto have executed this Agreement with
all the formalities required by law on the respective dates set forth opposite their
signatures.
By:
Title:
Date:
By:
Title:
Date:
CITY OF DIAMOND BAR, CALIFORNIA
By:
MAYOR
Date
ATTEST:
By:
TOMMYE CRIBBINS, CITY CLERK
APPROVED AS TO FORM:
CITY ATTORNEY
Date
*NOTE: If Contractor is a corporation, the City requires the following
signature(s):
The Chairman of the Board, the President or a Vice -President, AND (2)
the Secretary, the Chief Financial Officer, the Treasurer, an Assistant
Secretary or an Assistant Treasurer. If only one corporate officer exists or
952059.1 7
one corporate officer holds more than one corporate office, please so
indicate. OR
The corporate officer named in a corporate resolution as authorized to
enter into this Agreement. A copy of the corporate resolution, certified by
the Secretary close in time to the execution of the Agreement, must be
provided to the City.
952059.1
BIDDER'S PROPOSAL
FOR
CITY HALL SERVER ROOM HVAC REPLACEMENT PROJECT
IN THE CITY OF DIAMOND BAR, CALIFORNIA
Date Nov 14th 2016
To the City Council of the City of Diamond Bar:
The Undersigned hereby declares:
(a) That the only persons or parties interested in this proposal as principals are the following:
DC Integrate, Inc President & Secretary: ShunDong Yao
Treasurer & CFO 7 YingChun Lu
(If the bidder is a corporation, give the name of the corporation and the name of its president,
secretary, treasurer, and manager. If a co -partnership, give the name under which the co-
partnership does business, and the names and addresses of all co-partners. If an individual, state
the name under which the contract is to be drawn.)
(b) That this proposal is made without collusion with any person, firm or corporation.
(c) That he has carefully examined the location of the proposed work and has familiarized himself
with all of the physical and climatic conditions, and makes this bid solely upon his own
knowledge.
(d) That by submitting this Bidder's Proposal, he acknowledges receipt and knowledge of the
contents of those communications sent by the City of Diamond Bar to him at the address
furnished by him to the City of Diamond Bar when this proposal form was obtained.
(e) That he has carefully examined the specifications, both general and detail, and the drawings
attached hereto, and communications sent to him as aforesaid, and makes this proposal in
accordance therewith.
(f) That, if this bid is accepted he will enter into a written contract for the performance of the
proposed work with the City of Diamond Bar.
(g) That he proposes to enter into such Contract and to accept in full payment for the work actually
done thereunder the prices shown in the attached schedule. It is understood and agreed that the
quantities set forth are estimates and that the unit prices will apply to the actual quantities
whatever they may be.
Accompanying this proposal is a certified or cashier's check or bidder's bond, payable to the order of the
City of Diamond Bar in the sum of
Ftht Thonathi DOLLARS ($ S4 000,x0 )
Said bidder's bond has been duly executed by the undersigned bidder and by a financially sound surety
company authorized to transact business in this state.
12
It is understood and agreed that should the bidder fail within ten days after award of contract to enter
into the contract and furnish acceptable surety bonds, then the proceeds of said check, or bidder's bond,
shall become the property of the City of Diamond Bar, but if this Contract is entered into and said bonds
are furnished, or if the bid is not accepted then said check shall be returned to the undersigned, or the
bidder will be released from the bidder's bond.
20475 Yellow Brick Rd, 3H,
Address of Bidder
Zip Code
13
626-382-9191
Telephone of Bidder
(k fi
Si ature MBidder
CITY HALL SERVER ROOM HVAC REPLACEMENT PROJECT
Bid Schedule
Note: Failure to provide an acceptable lump sum bid breakdown when requested may be cause for rejection of
the bid as "non-responsive."
BASE BID - LUMP SUM BID BREAKDOWN
Lump Sum
Total Lump Sum Base Bid in Words: �f/.e4A# (/ �( T AOC(-O'a
J
Accompanying this proposal is Bidder's Bond
(Insert "$ cash", "cashier's check", "certified check", or "bidder's
bond" as the case may be) in the amount equal to at least ten percent (10%) of the total bid.
The undersigned further agrees that in case of default in executing the required contract, with necessary
bond, within ten (10) days, not including Sundays and legal holidays, after having received notice that
the Contract has been awarded and ready for signature, the proceeds of the security accompanying this
bid shall become the property of the City of Diamond Bar, and this proposal and the acceptance thereof
may be considered null and void.
By signing below the bidder hereby acknowledges that the bidder will supply all temporary cooling
for the server room for the duration of construction with a temperature of no more than 80°
Fahrenheit. 1 ! .
DC Integrate, Inc
NAME OF BIDDER (PRINT)
20475 Yellow Brick Rd, 3H
ADDRESS
CITY
91789
ZIP CODE
14
—1 L+— Z01b
DATE
626-382-9191
TELEPHONE
Total Cost
SCOPE OF WORK
CITY HALL SERVER ROOM HVAC
REPLACEMENT PROJECT
Lump Sum
Total Lump Sum Base Bid in Words: �f/.e4A# (/ �( T AOC(-O'a
J
Accompanying this proposal is Bidder's Bond
(Insert "$ cash", "cashier's check", "certified check", or "bidder's
bond" as the case may be) in the amount equal to at least ten percent (10%) of the total bid.
The undersigned further agrees that in case of default in executing the required contract, with necessary
bond, within ten (10) days, not including Sundays and legal holidays, after having received notice that
the Contract has been awarded and ready for signature, the proceeds of the security accompanying this
bid shall become the property of the City of Diamond Bar, and this proposal and the acceptance thereof
may be considered null and void.
By signing below the bidder hereby acknowledges that the bidder will supply all temporary cooling
for the server room for the duration of construction with a temperature of no more than 80°
Fahrenheit. 1 ! .
DC Integrate, Inc
NAME OF BIDDER (PRINT)
20475 Yellow Brick Rd, 3H
ADDRESS
CITY
91789
ZIP CODE
14
—1 L+— Z01b
DATE
626-382-9191
TELEPHONE
#945486 B-C:ene.ral CIO-Flectrical. CM-HVAC
STATE CONTRACTOR LICENSE NO. AND CLASSIFICATION
PROJECT IDENTIFICATION: Diamond Bar CiW Hall Server Room HVAC Replacement
Bid No. 25816
C D D:
11/15/2016 2:OOPM
15
LIST OF SUBCONTRACTORS *
BID OPENING DATE 11/15/2016 270OPM
PROJECT Diamond Bar City Hall Server Room HVAC
LOCATION 21810 Copley Dr, Diamond Bar, CA 91765
CLIENT Diamond Bar City
CONTRACTOR DC Integrate Inc
Name Under Which
Subcontractor is
Licensed
License
No.
Address of Office,
Mail, or Shop
Percent
of Total
Contract
Specific Description
of
Subcontract
AJEJAAIPRE_,
gu,rtvn, rdwa7d
d2.s'111
I I {I
oAiY
1.5/6
R461-0
* Any subcontractor doing work in excess of one-half (1/2) of one percent (1%) of the total bid shall be
designated on this form.
16
CONTRACTOR'S INDUSTRIAL SAFETY RECORD
Project Identification No. 25816
Bid Date 11/15/2016
This information must include all construction work undertaken in the State of California by the bidder and any
partnership, joint venture or corporation that any principal of the bidder participated in as a principal or owner
for the last five calendar years and the current calendar year prior to the date of bid submittal. Separate
information shall be submitted for each particular partnership, joint venture, corporation or individual bidder.
The bidder may attach any additional information or explanation of data which he would like taken into
consideration in evaluating the safety record. An explanation must be attached of the circumstances surrounding
any and all fatalities.
5 Calendar Years Prior to Current Year
2011 2012 2013 2014 2015 TOTAL CURRENT YEAR
i. iv o. or comracts
40
2. Total dollar amount of contracts (in 1000's)
2,500
3. No. of fatalities
4. i -4o. or lost worxaay cases
0
5. NO o. of lost workday cases involving permanent transfer to another job or termination of employment
6. No. of lost workdays
0
The information required for these items is the same as required for columns 3 to 6, Code 10, Occupational
Injuries, Summary - Occupational Injuries and Illnesses, OSEA No. 102.
The above information was compiled from the records that are available to me at this time and I declare under
penalty of perjury that the information is true and accurate within the limitations of these records.
DC Integrate, Inc
Name of Bidder (Print) Si a
20475 Yellow Brick Rd, 3H 945486 B, C10, C20
Address State Contractors' Lie. No. & Class.
Walnut 91789 626-382-9191
City Zip Code Telephone
17
AFFIDAVIT FOR CORPORATION BIDDER
STATE OF CALIFORNIA )
)SS
COUNTY OF LOS ANGELES )
That he isi(d(PiGG�
[IV C —
being first duly sworn,
a corporation which is the parry making the foregoing proposal or bid; that such bid is genuine and not
collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly,
with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding;
and has not in any manner sought by collusion to secure any advantage against the City of Diamond Bar
or any person interested in the proposed contract, for himself or for any other person.
Signa
Subscribed and sworn
to before me this
9C
Signature of Officer Administering Oath
(Notary Public)
SEE !¢ i 7-A ct4fD C a4 � k1-1
t v 0 V, 9 4 ax 1�6 `*-
19
CALIFORNIA JURAT WITH AFFIANT STATEMENT GOVERNMENT CODE § 8202
ji See Attached Document (Notary to cross out lines 1-6 below)
❑ See Statement Below (Lines 1-6 to be completed only by document signer[s], not Notary)
--------------
2
4
W
------
--------------------
-----------------
--------------------------------
-----------
I -1 --------
-------_.....----=-------------
Signature of Document Signer No. 1 Signature of Document Signer No. 2(if any)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of Calif rnia n _ Subscribed and sworn to (or affirmed) before me
Countyof g
on this g day of / ®�' 20
by Date Month Year
(,)
SH Jiro XAD
M: C IADHA (and (2) ),
Notary Public - California Names) of Signer(s)
Los Angeles county z
commission # 2164530 ' roved to n e basis of satisfactoryevidence
My comm. Expires Oct s, 2020 o be e person who appeared before me.
Seal
Place Notary Seal Above
OPTIONAL
Public
Though this section is optional, completing this information can deter alteration of the document or
fraudulent reattachment of this form to an unintended document.
Description of Attached Document n-
10 41
Title or T [�
e of Document: Fp4,)AN I % ! L1� I c
Type ADocument Date:
Number of Pages: -�— Signer(s) Other Than Named Above:
�U.�. v6�. ' v4V 'v4�J`Ui U `U e/4'v -.v ULL-U. "`✓CU -v v4Vi U 'U
DECLARATION OF BIDDER'S QUALIFICATIONS
The bidder shall furnish the following information:
(Additional sheets may be attached if necessary.)
(1) Address: 20475 Yellow Brick Rd, 3H, Walnut, CA 91789
(2) Telephone: 626-382-9191
(3) Contractor's License:
State Cnlifornin License No. 945486
(4) Type of Firm: *
Corporation
(5) Number of years as a Contractor in construction work of this type: 9 Years
(6) Three projects of this type recently completed:
CONTRACT TYPE OF PROJECT DATE OWNER'S NAME
AMOUNT COMPLETED AND ADDRESS
650,000.00 UCLA Keystone Step 2 HVAC 8/2016 : 1060 V eteran Avenue, uite
125 Los An lesCA1900F95-1365
35
20,000.00 Edwood Academy Electrical& HVAC 8/2015 E woo Academy: 14 airgrov
e
Ave. La Puente, CA
Savannah E.S. & Muscatel M.S. HVAC 10/2013 Rosemead School District:3907 Rosemead
250,D00.00 Blvd #220, Rosemead CA 91770
(7) Person who inspected site of the proposed work for your firm:.
Name: Jack Yao
Date of Inspection: 11/3/2016
* If an individual, so state. If a tum or a co -partnership, state the firm name, and give the names
and addresses of all individuals, co-partners, composing the firm. If a corporation, state the legal name
of the corporation, also names of the President, Secretary, Manager and Treasurer thereof, with their
business addresses.
NOTE: If requested by the Owner, the bidder shall furnish a notarized financial statement, references,
and other information sufficiently comprehensive to permit an appraisal of his current financial
condition.
28
Legal Name of the Corporation:
DC Integrate, Inc
President and Project Manager: ShunDong
Ya o
Treasurer and CFO:
YingChun Lu
Business Address:
20475 Yellow Brick Rd, 3H, Walnut, CA
91789
Jack Yao
Ctftv
4_.
LSC IINTEG"T€, INC,
y�
G. LMS' -ice n.'S ''' �'� .fit 1 i" ;, �. J O1 Ili-' l f �,- , 20-1'` VAC f`'.'io.� `',4 ""i 36
291475 'Yellow Brick Road, Unit 3H, Walnut, CA 91789
T(626)382-911!911 F DC!ntegrate@gm:all.com
(909)-598-9031
WORKER'S COMPENSATION INSURANCE CERTIFICATE
The Contractor shall execute the following form as required by the California Labor Code, Section
1860 and 1861:
I am aware of the provisions of Section 3700 of the Labor Code
which require every employer to be insured against liability for
workmen's compensation or to undertake self-insurance in
accordance with the provisions before commencing the
performance of the work of this contract, Section 3.04.
DATE: 11/14/2016
President
(TITLE)
ATTEST:
BY:
(SI(NAT URE)
-
Treasurer
(TITLE)
29
NON -COLLUSION AFFIDAVIT
TO: THE CITY OF DIAMOND BAR:
STATE OF CALIFORNIA )
COUNTY OF ))SS
bk,t e,tn. !/—oKq yGzti being first duly sworn,
deposes and says that he or she is gyros; d-e.wi— of
n,-(� .t-2 4 //0 - the party making the
foregoing bid that the bid is not made in the interest of or on behalf of, any undisclosed person,
partnership, company association, organization, or corporation; that the bid is genuine and not collusive
or sham; that the bidder has not directly or indirectly induced or solicited and other bidder to put in a
false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any
bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has
not in any manner, directly or indirectly, sought by agreement, communication, or conference with
anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element
of the bid price, or of that of any other bidder, or to secure any advantage against the public body
awarding the contract of anyone interested in the proposed contract; that all statements contained in the
bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or
any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid,
and will not pay, any fee to any corporation, partnership, company association, organization, bid
depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Signature of Bidder'
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Subscribed and sworn to bre me this day of
Notary Publifrfn and for the County of
9E,fl f i� G(� D
Nov,
32
2016.
State of California
ca4 , \Tbm%
CALIFORNIA•VERNMENT CODE § 8202
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® See Attached Document (Notary to cross out lines 1-6 below)
❑ See Statement Below (Lines 1-6 to be completed only by document signer[s], not Notary)
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--------------------
Signature of Document Signer No. 1
Signature of Document Signer No. 2 (if any)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of to S A4v Lt~ S
M:CHADHA
Notary Public -California
LQWWWMVy
Los Angeles County zCommission # 2164530 Comm. Expires Oct 9, 2020
Seal
Place Notary Seal Above
Subscribedq and sworn to (or affirmed) before me
on this ( day of &V 20 �s
by Date Month Year
(1) 9 fl U zft, '9)00C `LA0
(and (2)
Name(s) of Signer(s)
proved to on the asis of satisfactory evidence
to be the person($) illvho appeared before me.
OPTIONAL
of
Though this section is optional, completing this information can deter alteration of the document or
fraudulent reattachment of this form to an unintended document.
Description of Attached Document Ar l` I6l'V i /-
Title or Type of Document: No /V - COL-fj S' 10 A/ Document Date: (� d
I
f r�
Number of Pages: I Signer(s) Other Than Named Above:
O 1 • • • • •ILI• • • :11 U • �• :II . •: 1
BID BOND BOND NO. I 5S 16
KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS the City of Diamond Bar ( Public Agency ),
has issued an invitation for bids for the work described as follows:
City Hall Server Room HVAC Replacement
25816
DC Integrate Inc.
20475 Yellow Brick Rd, 31-1, Walnut, CA 91789
(Name andAddress of Bidder)
( Principal ), desires to submit a bid to Public Agency for the work.
WHEREAS, bidders are requited under the provisions of the California Public Contract Code to furnish a
form of bidder s security with their bid.
NOW, THEREFORE, we, the undersigned Principal, and
Indemnity Company of California
17771 Cowan Ste 100, Irvine, CA 92614
(Name and address of Surety)
(Surety) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly
bound unto Public Agency in the penal sum of
Ten Percent of the Greatest Amount Bid
Dollars ($ 10% of G.A.B. , being not less than ten percent (10%) of the total bid price., in lawful money of the
United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our
heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal is awarded
a contract for the work by Public Agency and, within the time and in the manner required by the bidding
specifications, enters into the written form of contract included with bidding specifications, furnishes the
required bonds, one to guarantee faithful performance and the other to guarantee payment for labor and
materials, and furnishes the required insurance coverages, then this obligation shall become null and void;
otherwise, it shall be and remain in full force and effect.
In case suit is brought upon this bond, Surety further agrees to pay all court costs incurred by Public Agency
in the suit and reasonable attorney's fees in an amount fixed by the court. Surety hereby waives the provisions
of California Civil Code § 2845.
26
IN WITNESS WHEREOF, this instrument has been duly executed by Principal and Surety, on the date set
forth below, the name of each corporate party being hereto affixed and these presents duly signed by its
undersigned representative(s) pursuant to authority of its governing body.
Dated: November 14th, 2016
"Principal" "Surety"
.1/l:.Int&7Zt, LiG Indemnity Company of California
221-7 " 6—& p r" H 17771 Cowan IStep 00, Irvine, CA 92614
i
By.
- - By 4 Its shit" Denj Y40, PY8 Ht S i Ee.�' osino, Attorney -In -Fact
By., By:
Its Its
Note: A single copy of this bond is sufficient for submittal with the bid proposal. This bond must
be executed and dated, all signatures must be notarized, and evidence of the authority of
any person signing as attorney -in fact must be attached.
(Seat)
27
(Seal)
- POWER OF ATTORNEY FOR
DEVELOPERS SURETY AND INDEMNITY COMPANY
INDEMNITY COMPANY OF CALIFORNIA
PO Box 19725, IRVINE, CA 92623 (949) 263-3306
KNOW ALL BY THESE PRESENTS that except as expressly Smiled, DEVELOPERS SURETYAND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA, do each
hereby make, constitute and appoint:
'Stephanie Hope Shear, Shilo Lee Losino, jointly or severally***
as their true and lawful AOomey(s)-in-Fact, to make, execute, deliver and acknowledge, for and on behalf of said corporations, as sureffes, bonds, undertakings and contracts of
suretyship giving and granting unto said Attorney(s)-in-Fact full power and authority to do and to perform every act necessary requisite or proper to be donem connection therewith as
each of said corporations could do, but reserving to each of said corporations full power of substitution and revocation, and all of the acts of said Attomey(s)-in-Fact, pursuant to these
presents, are hereby rated and confirmed.
This Power of Attorney is granted and is signed by facsimile under and by authority of the following resolutions adopted by the respective Boards of Directors of DEVELOPERS SURETY
AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA, effective as of January 1st, 2008.
RESOLVED, that a combination of any two of the Chairman of the Board, the President, Executive Vice -President Senior Vice-Preadent or any Vice President of the
corporations be, and that each of them hereby is, authorized to execute this Power of Attorney, qualifying the attomey(s) named in the Power of Attorney to execute, on behalf of the
corporations, bonds, undertakings and contracts of suretyship, and that the Secretary or any Assistant Secretary of either of the corporations be, and each of them hereby is, authorized
to atestthe execution of any such Power of Attorney,
RESOLVED, FURTHER, that the signatures of such officers may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile, and any such
Power ofAttomey or certificate hearing such facsimile signatures shall be valid and binding upon the corporations when so affixed and in the future with respect to any bond, undertaking
or contract of suretyship to which ff is attached.
IN WITNESS WHEREOF, DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA have severally caused these presents to be signed by
their respective officers and attested by their respective Secretary orAssistant Secretary this January 29, 2016.
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AND �a
By
Daniel Young, niorV,c President 07� �'•�.1�w''tcPi) p�.,� O�PANyO
Se'f
g'•4� R4r�:7rh, �6 ORPORyT O
OtO eo' 2G OCT.5 �9C
By:BY 'o= 193& ,o, m 1967
O
Mark Landon, Vice -President `; ��.,_ r....,e -„•�,a a` o ,Q- 2
Anotary public or other officer completing this certificate verifies only the identity of the Individual who signed the
document to which this certificate is attached, and not the truthfulness. accuram nr vatdnv o that d ,,..e
Stale of California
County of Orange
On January 29 2015 before me, Lucille Raymond Notary Publirc
oaf Here Insert Name and idle orthe ounbcf
personally appeared Daniel Young and Mark Lansdon
Name(s)ofeigna(s)
who proved tome on the basis of satisfactory evidence to be the person(s) whose name(s) islam subscribed
to the within instrument and acknowledged to me that he/shelthey executed the same in Nsiherbeir authorized
capachy(ies), and that by histher/their signafure(s) on the instrument the person(s), or the entity upon behalf of
LUCILLE RAYh10ND which the persan(s) acted, executed the instrument
commission -ill 2081915
zNotary Public - Cal00mla
Orange County
M Comm. 6 Tres Oct 13, 2019+
Place Notary Seal Above
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature
Lucillb Rayi1ond, Notary Public /
CERTIFICATE 1f
The undersigned, as Secretary or Assistant Secretary of DEVELOPERS SURETYAND INDEMNITY COMPANY or INDEMNITY COMPANY OF CALIFORNIA, does hereby
certify that the foregoing Power ofAttomey remains in full force and has not been revoked and, furthermore, that the provisions of the resolutions of the respective Boards of Directors of
said corporations set forth in the Power, ofAttbmey are in force as of the date of this Certificate. t
This Certificate is executed in the City of Irvine, Cafifomia, this t” HA day of
Cassie J. .uisi'oril, Assistant Se tory J
0-1380(Rev01/15)
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County Jof LOS
]ANGELES
/)
On f f f �l f C%ed ? I L before me, SHIRLEY GIGGLES, NOTARY PUBLIC
Date Here Insert Name and Title of the Officer
personally appeared SHILO LEE LOS
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s),
or the entity upon behalf of which the person(s) acted, executed the instrument.
�-- SHIRLEY GIGGLES
Notary Public • California
z� Los Angeles County
o � Commission # 2163617
•4
My Comm. Enpires Sep 7, 2620
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph
is true and correct.
WITNESS my han no official seal.
Signature
Si re of Not
Public
Place Notary Seal Above
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fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document:
Number of Pages: Signer(s)
Document Date:
Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name:
❑ Corporate Officer — Title(s):
❑ Partner — ❑ Limited ❑ General
❑ Individual ❑ Attorney in Fact
❑ Trustee ❑ Guardian or Conservator
❑ Other:
Signer Is Representing:
Signer's Name:
❑ Corporate Officer — Title(s):
❑ Partner — ❑ Limited ❑ General
❑ Individual ❑ Attorney in Fact
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❑ Other:
Signer Is Representing:
02014 National Notary Association • www.Nationa]Notary.org -1-800-US NOTARY (1-800-876-6827) Item #5907
Agenda r 6 _9
Meeting Date: December 20, 2016
CITY COUNCIL
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manag�rj�
TITLE: APPROVAL OF CONTRACT AMENDMENT NO. 1 WITH ITERIS, INC. IN
THE AMOUNT OF $37,000 FOR ON-CALL TRAFFIC AND
TRANSPORTATION ENGINEERING SERVICES IN FISCAL YEAR
2016-2017.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
The total approved Fiscal Year 2016-2017 Public Works Operating Budget for Traffic
Engineering Services is $155,000. To date, $35,000 has been encumbered for on-call
consultant traffic engineering services by Advantec Consulting Engineering, Inc.,
Stantec Consulting Services, Inc., Iteris, Inc., and DKS Associates. There is a remaining
balance of $120,000 in the approved Public Works operating budget for traffic
engineering services. Iteris, Inc. has been authorized a total amount of $96,985,
including $5,000 for on-call services under the City Manager's authority and $91,985 for
the Traffic Signal Infrastructure Upgrades Phase III Design contract awarded by Council
in November 2016 from the Capital Improvement Program budget. Approval of
Amendment No. 1 will increase the total authorized contract amount for Iteris, Inc. to
$133,985.
BACKGROUND/DISCUSSION:
To augment the City's professional services, multiple traffic and transportation
engineering consultants have been utilized by staff on an as needed basis. A three (3)
year contract for on-call traffic and transportation engineering services was recently
approved at the October 4, 2016 City Council meeting for Iteris, Inc. with the option to
extend the contract by two (2) additional years. Since the current total authorization
exceeds the City Manager's authorization of $40,000 and additional services are
required for the remainder of the fiscal year this Amendment No. 1 is being requested
for Council approval within the current budget without additional appropriations.
Following are the proposed tasks for the remainder of this current fiscal year:
• Timing plans for Diamond Bar Boulevard/Brea Canyon Road Project
• Timing plans for State Route 60 Freeway/Lemon Avenue Interchange Project
• Golden Springs Drive/Copley Drive left turn traffic analysis
• As needed ITS/Traffic System Communications Maintenance Services
• As needed TMC/Traffic Management System Support
Compensation for these traffic and transportation engineering tasks will be billed in
accordance with the payment method and hourly rate outlined in the approved on-call
contract agreements dated October 4, 2016.
PREPARED BY:
Christian Malpica, Associate Engineer Date Prepared: December 13, 2016
REVIEWED BY:
David G. L PP
Director of Public Works/City Engineer
Attachment: Amendment No. 1 — Iteis, Inc.
2
AMENDMENT NO. 1
TO
CONSULTANT SERVICES AGREEMENT
This Amendment No. 1 to Consultant Services Agreement ("Amendment No. 1") is
made and entered into as of December 20, 2016, by and between the City of Diamond
Bar, a municipal corporation ( "City"), and Iteris, Inc., (herein referred to as the
"Consultant") with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of October 4, 2016, which is incorporated herein by this reference (the
"Original Agreement"); and
B. The City and the Consultant desire to amend the Original Agreement to
modify, amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Revised Scope. The nature and scope of the specific services to be
performed by Consultant are as described in Exhibit "A", the Consultant's Proposal dated
December 1, 2016 respectively.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule set
forth or as referenced in Exhibit "A". Payment will be made only after submission of proper
invoices in the form specified by City.
4. Integration. This Amendment No. 1 and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This Amendment No. 1 amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall
remain in full force and effect. To the extent that there is any conflict or inconsistency
between the terms and provisions of this Amendment No. 1 and the terms and provisions
of the Original Agreement, the terms and provisions of this Amendment No. 1 shall control.
IN WITNESS hereof, the parties enter into this Amendment No. 1 on the year and
day first above written.
1
"CONSULTANT"
Iteris, Inc,
By:
Printed Name:
Title:
By:
Printed Name:
Title:
2
"CITY"
CITY OF DIAMOND BAR
By:
Jimmy Lin, Mayor
ATTEST:
Tommye A. Cribbins, City Clerk
APPROVED AS TO FORM:
David A. DeBerry, City Attorney
EXHIBIT "A"
i *eris
December 1, 2016
Christian Malpica
Associate Engineer Engineer
Diamond Bar Public Works/Engineering
21810 Copley Dr
Diamond Bar, CA 91765
Re: City of Diamond Bar On Call Traffic and Transportation Engineering Services
P 17-OOXX
Dear Mr. Malpica:
Iteris, Inc. (Iteris) is pleased to submit this proposal to the City of Diamond Bar in support of the City's ITS
and traffic management needs. Iteris previously completed the design and integration of the City's ITS
Phase 1 and completed the design of ITS Phase 2 projects. Iteris staff know the City of Diamond Bar
infrastructure, traffic patterns and operations needs through our on-going projects forming a strong
partnership to ensure Diamond Bar's traffic system operates efficient and effectively. Effective use of the
ITS and traffic management systems requires proactive and routine maintenance of hardware and
communication systems. For this reason, the City is requesting this proposal from Iteris is to provide the
City with On -Call Traffic and Transportation Engineering Services.
Iteris is the most experienced transportation engineering firm specializing in the fields of traffic
engineering, Traffic Signal Systems, Intelligent Transportation Systems (ITS) and transportation planning,
headquartered in Southern California. The firm's knowledge of traffic engineering and operations
enables staff to design and implement transportation solutions that help public agencies reduce traffic
congestion, enhance system reliability and improve mobility.
Iteris proposes Mr. Gabe Murillo as the Project Manager for this project. He will be the principal contact
with the City and other entities per the City's direction. As Project Manager, Mr. Murillo will respond to
City requests to provide ongoing support for the City's traffic and ITS infrastructure. Mr. Murillo will be
supported by several Iteris staff with expertise in ITS and traffic management as well as Transportaiton
Engineering services and Operation and Maintenance support.
Traffic systems have transitioned from stand-alone intersections that manage traffic entering an
intersection to the high tech systems deployed today with advanced detection equipment and state-of-
the-art communication systems. The traffic control devices consisted solely of devices that connected to
equipment on the street through copper wires. These devices were maintained by City maintenance
staff or private maintenance companies that typically employ electricians. The advanced traffic systems
today require expertise that is not typically available with traffic signal electricians.
Today's traffic systems deploy advanced technologies that are more difficult to diagnose when failures
occur, replacement units that require configuration prior to installation, and some devices are too costly
to carry spare equipment. Iteris recently integrated the City's Hub Ethernet equipment to a more robust
fiber optic system that now provides improved communication eliminating issues related to the power
glitches and bandwidth problems.
On -Call Traffic and Transportation Engineering Services for the City of Diamond Bar
The types of advanced devices that are deployed or could be deployed in the future include:
1. Wireless communication equipment
a. Wireless Ethernet Communication Devices
2. Fiber-optic communication equipment
a. Gigabit Ethernet Aggregate Hub hardware
b. Edge switch hardware—City has spares
3. Ethernet Devices
a. Layer 2 and Layer 3 Switches and Routers
b. VLAN enabled switch hardware
4. Advanced detection equipment
a. Side Fire Microwave Detection Systems
b. Video Detection Systems
S. CCN Cameras —
a. Cohu video cameras
b. Cohu video encoders
6. Advanced 2070 Traffic Controllers
a. Advanced configuration for optimized traffic operations
b. Requires expert knowledge of traffic signal controller operation
When system components fail, there are inefficiencies in traffic operations. This is due to clock drift
causing the synchronization of a corridor to be affected or detection issues which create unnecessary
delay to motorists. Also, it limits the capabilities of the system to remotely download to the intersections
to update signal timing parameters in response to an incident or for regular signal timing maintenance.
Iteris' On -Call contract with the City will expedite the corrective action to avoid these issues as well as
provided the necessary expertise to complete critical projects for the City.
The focus of this On -Call support services contract will include:
• Diamond Bar Boulevard / Brea Canyon Project
• State Route 60 Freeway/ Lemon Avenue Interchange Project
• Goldend Springs Drive/Copley Drive Left -Turn Traffic Analysis Project
• As needed traffic signal timing services throughout the City
• As needed ITS / Traffic System Communiations Maintenance Services
• As needed TMC / Traffic Management System Support
Iteris staff are experts with all the technology, traffic engineering and communication support services to
provide the City of Diamond Bar with all the necessary services.
This On -Call support will be based on a time and material basis billed monthly with a Not -to -Exceed fee of
$37,000.
The following are the standard rates that will be in effect for the duration of this contract for assigned
staff and general staff categories.
On -Call Traffic and Transportation Engineering Services for the City of Diamond Bar
2016-2017 Rates
Staff
Gabe Murillo
Rates
$250
Bernard li
$255
Erlan Gomez
$193
Michael Plotnik
$145
Braulio Ramirez
$140
Al
Admin
$
105
E1
Assistant I: Eng/Planner/Sys/Software
$
85
E2
Assistant II: Eng/Planner/Sys/Software
$
110
E3
Associate I: Eng/Planner/Sys/Software
$
145
E4
Associate II: Eng/Planner/Sys/Software
$
170
E5
Eng/Planner/Sys/Software
$
180
E6
Senior I: Eng/Planner/Sys/Software.
$
190
E7
Senior II: Eng/Planner/Sys/Software
$
240
Vl
Associate VP/VP 1
$
215
V2
Associate VP/VP II
$
220
V3
Associate VP/VP III
$
270
V4
VP/Senior VP
$
320
Standard Terms and Conditions
• Billings will be monthly at the individual Categories and Maximum Rates for the persons actually
performing the work during the performance period and are subject to annual adjustments.
• Expenses will be billed at cost plus 10 percent for services and handling. Expenses include
project -related costs, such as subcontractor services, traffic counts, postage/delivery service,
reproduction, transportation, and subsistence.
Thank you very much. Iteris looks forward to this opportunity to continue assisting the City on important
and successful ITS planning, design and deployment projects. Please feel free to call me at 949-270-9578,
should you have any questions.
Sincerely,
Iteris, Inc.
Gabe Murillo
Associate Vice President
Transportation Systems
CITY COUNCIL
Agenda If 6.10
Meeting Date: December 20, 2016
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manpg�r
1�
TITLE: APPROVAL OF CONTRACT AMENDMENT NO. 1 WITH FEHR &
PEERS IN THE AMOUNT OF $30,000 FOR ON-CALL TRAFFIC AND
TRANSPORTATION ENGINEERING SERVICES IN FISCAL YEAR
2016-2017.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
The total approved Fiscal Year 2016-2017 Public Works Operating Budget for Traffic
Engineering Services is $155,000. To date, $35,000 has been encumbered for on-call
consultant traffic engineering services by Advantec Consulting Engineering, Inc.,
Stantec Consulting Services, Inc., Iteris, Inc., and DKS Associates. There is a remaining
balance of $120,000 in the approved Public Works operating budget for traffic
engineering services. Fehr & Peers has been authorized a total amount of $39,000 for
on-call consultant traffic engineering services under the City Manager's authority to
provide project management/inspection services for the SR -60 Freeway/Lemon Avenue
Partial Diamond Interchange Improvement Project. Approval of Amendment No. 1 will
increase the total authorized contract amount for Fehr & Peers to $69,000.
BACKGROUND/DISCUSSION:
To augment the City's professional services, multiple traffic and transportation
engineering consultants have been utilized by staff on an as needed basis. A three (3)
year contract for on-call traffic and transportation engineering services was recently
approved at the October 4, 2016 City Council meeting for Fehr & Peers with the option
to extend the contract by two (2) additional years. Since the current total authorization
exceeds the City Manager's authorization of $40,000 and additional services are
required for the remainder of the fiscal year this Amendment No. 1 is being requested
for Council approval within the current budget without additional appropriations.
Following are the proposed tasks for the remainder of this current fiscal year:
• Provide project assistance and technical review for City's Adaptive Traffic
Control System (ATCS). This includes reviewing the deliverables prepared by
Kimley Horn and attending meetings
• Preparation of the Congestion Management Program (CMP) memorandum in
compliance with Metro's 2017 CMP requirements
• Preparation of an updated Report Card to monitor the performance of
transportation system for the City of Diamond Bar
• On -Call assignments as deemed necessary to properly respond to traffic
related inquiries by the community
Compensation for these traffic and transportation engineering tasks will be billed in
accordance with the payment method and hourly rate outlined in the approved on-call
contract agreements dated October 4, 2016.
PREPARED BY:
Christian Malpica, Associate Engineer Date Prepared: December 12, 2016
REVIEWED BY:
David G. Li
Director of Publ orks/City Engineer
Attachment: Amendment No. 1 — Fehr & Peers
2
AMENDMENT NO. 1
TO
CONSULTANT SERVICES AGREEMENT
This Amendment No. 1 to Consultant Services Agreement ("Amendment No. 1") is
made and entered into as of December 20, 2016, by and between the City of Diamond
Bar, a municipal corporation ( "City"), and Fehr & Peers, (herein referred to as the
"Consultant") with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of October 4, 2016, which is incorporated herein by this reference (the
"Original Agreement"); and
B. The City and the Consultant desire to amend the Original Agreement to
modify, amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Revised Scope. The nature and scope of the specific services to be
performed by Consultant are as described in Exhibit "A", the Consultant's Proposal dated
December 7. 2016 respectively.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule set
forth or as referenced in Exhibit "A". Payment will be made only after submission of proper
invoices in the form specified by City.
4. Integration. This Amendment No. 1 and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This Amendment No. 1 amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall
remain in full force and effect. To the extent that there is any conflict or inconsistency
between the terms and provisions of this Amendment No. 1 and the terms and provisions
of the Original Agreement, the terms and provisions of this Amendment No. 1 shall control.
IN WITNESS hereof, the parties enter into this Amendment No. 1 on the year and
day first above written.
1
"CONSULTANT"
Fehr & Peers
Bv:
Printed Name:
Title:
Bv:
Printed Name:
Title:
M
"CITY"
yrs-c.».�r_u�i�•�ru�e�a:�
Jimmy Lin, Mayor
ATTEST:
Tommye A. Cribbins, City Clerk
APPROVED AS TO FORM:
David A. DeBerry, City Attorney
FEHRtPEERS
PROPOSAL
Date: December 7, 2016
To: Christian Malpica, City of Diamond Bar
From: Anna Luo
Subject: Proposal to Provide On-call Support to City of Diamond Bar
EXHIBIT "A"
P16-1193
Fehr & Peers is pleased to support the City of Diamond Bar in providing on-call transportation
planning/engineering services. Similar to the services we provided to the City previously, we will
respond to City's requests and provide transportation services on a time and materials basis. We
recommend a $30,000 budget to provide on-call services on the following tasks.
• Provide project assistance and techinical review for City's Adaptive Signal System project.
This may include reviewing the deliverables prepared by City's consultants and attending
project meetings with City's consultants and potential vendors.
• Prepare Congestion Management Program (CMP) memorandum in compliance with
Metro's 2017 CMP requirements.
• Prepare an updated Report Card to monitor the performance of transportation system for
the City of Diamond Bar
Billing Rates
Fehr & Peers will provide services to the City of Diamond Bar on an as -needed basis. A 10%
discount rate will be applied to our standard billing rates (see attached) for this proposal.
Anna Luo, P.E.
Associate
8141 E. Kaiser Boulevard I Suite 110 1 Anaheim, CA 92808 1 (714) 941-8800 1 Fax (949) 859-3209
www.fehrandpeers.com
FEHR�PEERS
2016-2017
Hourly Billing Rates
Classification Hourly Rate
Principal
$205.00 -
$325.00
Senior Associate
$160.00 -
$320.00
Associate
$140.00 -
$220.00
Senior Engineer/Planner
$130.00 -
$180.00
Engineer/Planner
$105.00 -
$145.00
Senior Technical Support
$130.00 -
$180.00
Senior Administrative Support
$105.00 -
$145.00
Administrative Support
$75.00 -
$125.00
Technician
$105.00 -
$145.00
Intern
$90.00 -
$100.00
• Other Direct Costs /Reimbursable expenses are invoiced at cost plus 10%
for handling.
• Personal auto mileage is reimbursed at the then
current IRS approved rate (54 cents per
mile as of Jan 2016).
• Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost
as a percentage of project labor.
Fehr & Peers reserves the right to change these rates at any time with or without advance notice.
CITY COUNCIL
Agenda # 6.11
Meeting Date: December 20, 2016
AGENDA REPORT
TO: Honorable Mayor and Members -of the City Council
VIA: James DeStefano, City Man g-1 �`�'
TITLE: APPROVE EXPENDITURES WITH LESTER LITHOGRAPH, INC. FOR PRINTING
SERVICES IN AN AMOUNT OF $43,808, WITH A CONTINGENCY NOT TO EXCEED 5
PERCENT OR $2,190.40, FOR A TOTAL AUTHORIZED AMOUNT OF $45,998.40 FOR
THE REMAINDER OF FISCAL YEAR 2016-17 AND AUTHORIZE THE CITY
MANAGER TO EXECUTE ANY NECESSARY DOCUMENTS FOR SUCH SERVICES.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
Sufficient funds were previously allocated and remain available in the FY 2016-17 Budget.
BACKGROUND:
The commercial printing company, Diversified Printers, Inc., that was selected at the start of this fiscal year to
print and mail the City's monthly newsletter and quarterly community recreation guide went out of business in
mid-November 2016.
In order to ensure these City publications continue to be printed and mailed to Diamond Bar residents and
businesses through the end of Fiscal Year 2016-2017, staff prepared and sent out a request for proposals to
local commercial printers and received three bids (fees noted in the attached quotation spreadsheet) in response.
Lester Lithograph, Inc. came in as the lowest bidder.
Lester Lithograph is a full-service commercial printer, based in Anaheim, CA, with more than 30 years of
experience. With its full complement of multicolor presses and complete bindery, warehousing, and fulfillment
department, it is well qualified to take the City's newsletter and recreation guide from an electronic file format to
a finished print product delivered to the designated United States Post Offices for delivery to approximately
22,000 Diamond Bar homes and businesses.
The City's monthly newsletter, DB Connection, is the primary and consistent form of communication between
the City and community members. It is produced in a four-page format eight months out of the year. The other
four months, pages are increased to 32 to include the community recreation guide.
Prepared by: Reviewed b
s
Mar a Roa Ry Lean
Public Information Manager Assi tan City Manager
City of Diamond Bar
BID /QUOTATION WORKSHEET FORM
Attach Written Bids from Vendors To This Form
Employee Named
Marsha Roa
DeptlDiv.:, ,
Public Information
Extension:
Date:
12/14/16
Account Number:
001-4095-42110
Description of Item(s) or Service(s):
Quantity:
Printing services - monthly (5) newsletter and quarterly (3) recreation guide for fiscal year 2016/17
Vendor Name
Date of Quote ''
Phone Number:
Method (email/fax/phone)
1
LESTER LITOGRAPH, INC.
11/16/2016
714-337-2496
Address
1128 N. GILBERT STREET, ANAHEIM, CA 92801
Contact:
LISA DANNUCCI
2
SUPERPRINT LITHOGRAPHICS, INC. 11/22/2016
562-698-8001
Address
8332 SECURA WAY, SANTA FE SPRINGS, CA 90670
Contact:
MICHAEL CHEN
3
CENVEO
11/28/2016
323-307-5239
Address
150 N. MYERS STREET, LOS ANGELES, CA 90033
Contact:
YVETTE VIOLA
BID/QUOTE TABULATION
LESTER LITHOGRAPH, INC.
SUPERPRINT LITHOGRAPHICS,
INC.
CENVEO
,Descriptiow, , Quantity:,
Unit Price: Total:
Unit Price Total:
Unit Price, Total:
Newsletter
5
$ 3,700.00
$ 18,500.00
$ 3,067.00
$ 15,335.00
$ 4,372.00
$ 21,860.00
Rec Guide
3
$ 8,436.00
$ 25,308.00
$ 10,746.00
$ 32,238.00
$13,212.00
$ 39,636.00
Subtotal:
$ 43,808.00
Subtotal:
$ 47,573.00
Subtotal:
$ 61,496.00
Freight:
$ -
Freight:
$ -
Freight:
$ -
Sales Tax:
Sales Tax:
Sales Tax:
TOTAL:
$ 43,808.00
1 TOTAL:
1 $ 47,573.00
1 TOTAL:
$ 61,496.00
Lester Lithograph, hic. 1128 N. Gilbert
Anaheim, CA 92801
CITY OF DIAMOND BAR
Attn: Marsha Roa
21825 Copley Dr.
Diamond Bar CA 91765
Estimate Number: 35391 Salesperson: HOUSE
Estimate Date: 11/16/2016 Estimated LDANNUCCI
We are pleased to submit the following proposal.
Please contact us if you have any questions or require further information.
DESCRIPTION:
PROOFS:
STOCK:
INK:
FINISHING:
PKG & SHIPPING:
IOki III IPII:YVas11011V:11oil
DB Newsletter 17x22 folds to 8.5x11
Iris proof
80# Pacesetter gloss book
4/4+Gloss AQ
Jenco to sort and deliver to DB & Walnut
Overs to DB City Hall
QUANTITY: 22,500
PRICE: $3,700.00
Thank you for giving us the opportunity to serve you.
HOUSE
Please approve below and fax back to (714) 535-2362
This quote is valid for 90 days.
Sales Tax is not included unless otherwise specified.
Client Signature
Date
7141491-3981I tax 714/535-2362
800/505-4755 lesterlitho. core
P
Lester Lithograph, Inc. 1126 N. Gilbert
Anaheim, CA 92901
CITY OF DIAMOND BAR
Attn: Marsha Roa
21825 Copley Dr.
Diamond Bar CA 91765
Estimate Number: 35393 Salesperson: HOUSE
Estimate Date: 11/16/2016 Estimated LDANNUCCI
We are pleased to submit the following proposal.
Please contact us if you have any questions or require further information.
DESCRIPTION:
32pg self cover 8.5x11
PROOFS:
Epson & Iris
STOCK:
4/4 on Pacesetter 70# gloss book
INK:
Stitch 11" side
FINISHING:
Jenco to sort and deliver to DB & Walnut
PKG & SHIPPING:
Overs to DB City Hall
ESTIMATE TOTALS
QUANTITY: 23,500
PRICE: $8,436.00
Thank you for giving us the opportunity to serve you.
HOUSE
Please approve below and fax back to (714) 535-2362
This quote is valid for 90 days.
Sales Tax is not included unless otherwise specified.
Client Signature
Date
7141491-3981I fax 7141535-2362
9001505-4755 lesterlilho. com
Cecilia Arellano
From: Michael Chen <mike@superprintla.com>
Sent: Tuesday, November 22, 2016 8:42 AM
To: Cecilia Arellano
Subject: Re: Quote for Printing and Mailing Services -City Monthly Newsletter and Quarterly Recreation
Guide
Hi Cecilia!,
Here is the quote below for the printing. Let me know how the printing compares to what you are getting
now. Your feedback would be greatly appreciated so I can let my estimating team know. Thanks!
Newsletter— 8 times per year
Size: 4 page tab
Flat size: 22" x 17" folded & trimmed to 11" x 17"
Refold to 8'/" x 11 with mailing panel facing out
Color: 4/4 process
Paper: 80# gloss book
Quantity: 22,500
Cost: $3,067
Mailing: skid pack for mailer. Simplified Sort / Standard delivery to residents and businesses in Diamond Bar. Deliver to
Diamond Bar and Walnut Post Offices. Drop off extras to Diamond Bar City Hall. Postage paid utilizing City's bulk permit,
permit held at Chino Post Office.
Recreation Guide — 4 times per Vear
Size: 28 or 32 page self -cover
3 -knife trim to finished size of 8'/z x 11, saddle stitched on 11" side
Color: 4/4 process
Printing Process: Sheetfed
Paper: 70# gloss book
Quantity: 23,500
28pg $10,340
32pg $10,746
Michael Chen
Superprint Lithographics Inc.
562.698.8001 x 311
8332 Secura Way
Santa Fe Springs, CA 90670
www.superprintia.com
On Wed, Nov 16, 2016 at 3:56 PM, Customer Services <info superprintla.com> wrote:
---------- Forwarded message ----------
From: Cecilia Arellano <CArellanogdiamondbarca.gov>
Date: Wed, Nov 16, 2016 at 3:01 PM
Proposal For: Marsha Roa, City of Diamond Bar
Title [ Diamond Bar Newsletter
Description 14pg tabloid
Note `*postage costs not included
150 North Myers Street
Los Angeles CA 90033-2109
323-307-5239: O 626-224-4845: C
323-261-7077:F
yvettevjola@colorgraphics.com
November 28, 2016 Est# 110066-0
carellano@djamondbarca.gov
Size [ 22 x17 overall flat size; fold to 11 x 17 & refold to 8.5 x 11
Paper & Ink 80lb Gloss Book
4/4, 4 color process (50%)
Proofs Digital Blueline, Composed Color Proof
Furnished I Layout files and PDF
Finishing[bindery] Trim/ Quarterfold; [fulfillment] Simplified Sort, Standard Delivery to all residents and
businesses in Diamond Bar/ Delivery to Diamond Bar & Walnut Post Offices
PackagingI Skid Pack
Freight FOB Origin
0%) QuantityI 22,500
Price $4,372
Than you,
Accepted by: Cecilia Arellano for City of Diamond Bar X Date
Terms of sale: Net, cash, 30 days from date of invoice on approved credit. The attached terms & conditions are a material part of this quotation and include a
limited warranty, disclaimers of warranties, and a limitation of customers damages and remedies. Acceptance of this offer shall include acceptance of all of the
Yvette Viola terms & conditions. All applicable taxes will be added to the prices herein. Prices are subject to change based on availability of materials, press time and
current price of paper. Quotations over 30 days old are subject to review. Proj. # 1069-134574
Cenveo Los Angeles
r
x i
Proposal For: Marsha Roa, City of Diamond Bar
Title
Description
Note
Size
Paper & Ink
Proofs
Furnished
Finishing
Packaging
Freight
0%) Quantity
Price
Diamond Bar Recreation Guide
28pg self -cover --vs-- 32pg self -cover
**options provided for sheetfed press vs web press
**postage costs not included
1 8.5 x 11
701b Gloss Book
4/4, 4 color process (50%)
Digital Blueline, Composed Color Proof
Layout files and PDF
150 North Myers Street
Los Angeles CA 90033-2109
323-307-5239: O 626-224-4845: C
323-261-7077:F
yvetteviola@colorgraphics.com
November 28, 2016 Est# 110061-0/3
carellano@diamondbarca.gov
[bindery] Saddle -stitch; [fulfillment] Simplified Sort, Standard Delivery to all residents and
businesses in Diamond Bar / Delivery to Diamond Bar & Walnut Post Offices
Skid Pack
FOB Origin
28pg-shtfed 28pg-web
23,500 23,500
$12,886 $11,404
32pg - shtfed 32pg - web
23,500 23,500
$13,212 $10,778
Than you,
Accepted by: Cecilia Arellano for City of Diamond Bar X Date
Terms of sale: Net, cash, 30 days from date of invoice on approved credit. The attached terms & conditions are a material part of this quotation and induce a
limited warranty, disclaimers of warranties, and a limitation of customers damages and remedies. Acceptance of this offer shall include acceptance of all of the
Yvette Viola terms &conditions. All applicable taxes will be added to the prices herein. Prices are subject to change based on availability of materials, press time and
current price of paper. Quotations over 30 days old are subject to review. Proi. # 1069-134575
Cenveo Los Angeles
CITY COUNCIL
Agenda # 6.12
Meeting Date: December 20, 2016
AGENDA REPORT
TO: Honorable Mayor and Members"ofthe City Council
VIA: James DeStefano, City Man gei'
TITLE: AWARD OF CONTRACT TO CIVIC PLUS FOR DESIGN, MAINTENANCE AND
HOSTING SERVICES FOR THE CITY WEBSITE IN THE AMOUNT OF $55,774
AND AUTHORIZE THE CITY MANAGER TO EXECUTE ANNUAL CONTRACT
RENEWALS.
RECOMMENDATION:
Approve an award of contract to Civic Plus for the design, maintenance and hosting services of a
City website and authorize the City Manager to execute annual contract renewals.
FINANCIAL IMPACT:
The total project cost of $55,774 includes development of the City website as outlined in the
proposal, and maintenance and hosting services for the first year. Funds for this project are
included in the approved FY 2016-17 budget.
Beginning in year two and in each subsequent year for the duration of the contract, the annual
hosting and maintenance service fee is $12,945, which covers system enhancements, technical
support, secured hosting, and software updates. Starting in yearthree, this is subjectto an annual
increase of 3 percent.
This fee will be offset by a cost savings resulting from the discontinuance of existing software and
services, such as current website hosting ($3,000), service request software ($10,500), and
mobile application ($1,000).
BACKGROUND/DISCUSSION:
As the foundation for the City's e -government services and primary source of City news and
information for residents, businesses and visitors, it is imperative that the City website remain
current, effective and dynamic.
The City's current website was launched in 2003 and has since undergone several updates and
redesigns, but its outdated design and limited architecture do not allow for the integration of
current technology, including social media, multi -media, and two-way communication. As part of
the current fiscal year goals and objectives, the City Council has made it a priority to provide a
new website that enhances public engagement, increases transparency, and provides quicker
and easier access to information, services, and documents.
City of Diamond Bar
City Council Meeting — December 20, 2016
Website Design, Maintenance and Hosting
Page 2 of 3
In order to accomplish this goal, staff issued a Request for Proposals to secure a qualified vendor
to design, maintain and host the City's website. Four bids were received and the four vendors,
(Civic Live, Civic Plus, Granicus, and Vision Internet), were invited to present their project
proposals. The bid results were as follows:
5 Year Cost Projections
Vendor
Year 1
Year 2
Year3
Year 4
Year 5
Estimated
5 -year Total
Civic Live
$46,250
$10,627
$10,946
$11,274
$11,612
$90,709
Granicus
$51,075
$8,757
$9,195
$9,655
$10,137
$88,819
Vision
$63,680
$11,250
$11,812
$12,403
$13,023
$112,168
Civic Plus
$55,774
$12,945
$13,333
$13,733
$14,145
$109,930
It is important to note that vendor selection is not solely based on the lowest priced proposal, but
rather by its expertise and ability to meet the needs of the City. The vendors were evaluated on
the basis of their experience, interview presentation, product features and functions, and
references.
Following the interviews and the review of proposals, staff is recommending Civic Plus be
awarded the contract for the design, hosting and maintenance of the City's new website.
Civic Plus has a reputation for providing a high level of customer service and a proven track record
of creating user-friendly, visually appealing, and technologically advanced websites for more than
20 years; it has developed more than 2,000 government related websites to date.
During its presentation and subsequent online meetings, Civic Plus demonstrated the ease of use
of its content management system that will allow multiple users to manage and update content
quickly and efficiently and its suite of online tools that will allow the City to increase transparency
and improve its communication and interaction with the community.
A few of the enhancements that a Civic Plus created website will bring are:
• Responsive Design - Site will adjust to the screen size regardless of the device
• ADA Compliant — Automatic Alt Tags to ensure compliance with all Americans with
Disabilities requirements to allow for accessibility by all site visitors
l
• My Dashboard — Allows users to personalize their dashboard to keep updated on news,
events, and information of their choice
• Customer Request Tracker - Allows users to report an issue online or using a mobile
device and communicate directly to the responsible department
City of Diamond Bar
City Council Meeting — December 20, 2016
Website Design, Maintenance and Hosting
Page 3 of 3
• Civic Mobile App — From any mobile device, users are able to report maintenance issues
using Request Tracker, receive push notifications, and find information about City
programs and services
• Predictive Search — Enhanced search by typing in a few letters and receive suggested
topics to locate information quickly and easily
• Notify Me — Users are able to sign up to receive notices via text or email when content has
been updated or calendar items added
• Social Media Integration — Ability to share in real-time information on all platforms
• Mobile Video - Enables the incorporation of videos throughout the entire website and
delivery methods
• Community Voice — Provides a forum for users to provide input about local issues and
projects of importance to the community
• CivicSend — A fully integrated e -communication platform that enables the distribution
electronic newsletters and notices by email and includes social media postings
The new website will also include fully integrated modules for bid postings, blogs, calendars,
forms, document archives, RSS feeds, business resource directories, staff listings, surveys and
opinion polls, FAQs, job postings, and Google translate.
In addition, the newly updated website will allow for seamless integration of third -party
applications the City utilizes to complete business online, including the City's document
management system that makes hundreds of records and reports available for public viewing and
downloading without needing to make a public document request.
SUMMARY
More and more, technology is an integral part of our everyday lives and the ability to complete
business and locate news and information online has become an expectation. This new website
will evolve the City's online presence to help meet this expectation and keep visitors engaged and
informed through a visually appealing platform with improved functionality, accessibility, and user -
focused navigation, and enhanced two-way communication and self-service government.
The timeline for this project is approximately six months from the time of award of contract to the
official launch date.
Prepared by: Reviewed
L2 L LL
s�, E
Marsha Roar Rya Lea
Public Information Manager Dep y ity Manager
CITYOF DIAMOND BAR
CONSULTING SERVICES AGREEMENT
Software Services
THIS AGREEMENT (the "Agreement") is made as of December 20, 2016 by and
between the City of Diamond Bar, a municipal corporation ("City") and Civic Plus, a
Kansas Corporation, ("Consultant").
1. Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall
provide to the reasonable satisfaction of the City the services set forth in the attached
Exhibit "A", which is incorporated herein by this reference. As a material inducement to
the City to enter into this Agreement, Consultant represents and warrants that it has
thoroughly investigated the work and fully understands the difficulties and restrictions in
performing the work. Consultant represents that it is fully qualified to perform such
consulting services by virtue of its experience and the training, education and expertise
of its principals and employees. Consultant further represents that it has thoroughly
reviewed the City's SaaS Terms and Conditions and will, to the extent applicable to the
services provided by Consultant, adhere to same. The Saas Terms and Conditions are
attached hereto as Exhibit "B" and incorporated herein by reference.
Marsha Roa, Public Information Manager (herein referred to as the "City's Project
Manager"), shall be the person to whom the Consultant will report for the performance
of services hereunder. It is understood that Consultant shall coordinate its services
hereunder with the City's Project Manager to the extent required by the City's Project
Manager, and that all performances required hereunder by Consultant shall be
performed to the satisfaction of the City's Project Manager and the City Manager.
2. Term of Agreement. This Agreement shall take effect December 20,
2016, and shall continue through December 20, 2018. The City may, at its sole
discretion, extend this Agreement for up to four additional one-year (12 month) terms.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in the time and the manner as such
services are set forth in Exhibit "A". Payment will be made only after submission of
proper invoices in the form specified by City. Total payment to Consultant during the
term of this Agreement shall not exceed the following amounts without the prior written
consent of the City:
First year: Fifty-five thousand, seven hundred and seventy-five dollars ($55,774);
Second Year: Twelve thousand, nine hundred and forty-five dollars ($12,945).
City of Diamond Bar 1 Website Design/Hosting/Maintenance 12/2016
1205996.1
Should the City determine to exercise its option to extend this Agreement to
continue to have Consultant perform the annual hosting and maintenance services as
described in Exhibit "A", the compensation to be paid to Consultant shall be the amount
paid in the prior year multiplied by .03 (three percent). For example, if City extends this
Agreement from December 20, 2018, to December 20, 2019, the total not to exceed
amount shall be $12,945 x 1.03 = $13,333.
The above not to exceed amount shall include all costs, including, but not limited
to, all clerical, administrative, overhead, telephone, travel and all related expenses.
4. Payment.
A. As scheduled services are completed, Consultant shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work
actually performed or incurred.
B. All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent and any extra work performed.
C. City will pay Consultant the amount invoiced the City will pay Consultant
the amount properly invoiced within 30 days of receipt.
D. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in
the scope or complexity of work, or for any other reason, shall be made unless and until
such extra services and a price therefore have been previously authorized in writing and
approved by the City Manager or his designee as an amendment to this Agreement.
The amendment shall set forth the changes of work, extension of time, if any, and
adjustment of the fee to be paid by City to Consultant.
6. Priority of Documents. In the event of any inconsistency between the
provisions of this Agreement and any attached exhibits, the provisions of this
Agreement shall control and have first priority, the City's SaaS Terms and Conditions
(Exhibit "B") shall have second priority, and Consultant's proposal (Exhibit "A") shall
have third priority.
7. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent, except as
specifically provided herein. Neither City nor any of its agents shall have control over
the conduct of Consultant or any of Consultant's employees, except as set forth in this
Agreement. Consultant shall not, at any time, or in any manner, represent that it or any
of its agents or employees are in any manner employees of City.
City of Diamond Bar 2 Website Design/Hosting/Maintenance 12/2016
1205996.1
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with Workers' Compensation laws
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable Worker's Compensation laws.
D. Consultant shall, at Consultant's sole cost and expense fully secure
and comply with all federal, state and local governmental permit or licensing
requirements, including but not limited to the City of Diamond Bar.
E. In addition to any other remedies it may have, City shall have the
right to offset against the amount of any fees due to Consultant under this Agreement
any amount due to City from Consultant as a result of Consultant's failure to promptly
pay to City any reimbursement or indemnification required by this Agreement or for any
amount or penalty levied against the City for Consultant's failure to comply with this
Section.
8. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions and represents that it and any subcontractors it may engage, possess
any and all licenses which are required to perform the work contemplated by this
Agreement and shall maintain all appropriate licenses during the performance of the
work.
9. Indemnification.
Consultant shall indemnify, defend with counsel approved by City, and hold
harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and
against all liability, loss, damage, expense, cost (including without limitation reasonable
attorneys' fees, expert fees and all other costs and fees of litigation) of every nature
arising out of or in connection with:
(1) Any and all claims under Workers' Compensation Act and other employee
benefit acts with respect to Consultant's employees or Consultant's contractor's
employees arising out of Consultant's work under this Agreement; and
City of Diamond Bar 3 Website Design/Hosting/Maintenance 12/2016
1205996.1
(2) Any and all claims arising out of Consultant's performance of work hereunder
or its failure to comply with any of its obligations contained in this Agreement,
regardless of City's passive negligence, but excepting such loss or damage which is
caused by the active negligence or willful misconduct of the City. Should City in its sole
discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse
the City its costs of defense, including without limitation reasonable attorneys' fees,
expert fees and all other costs and fees of litigation. The Consultant shall promptly pay
any final judgment rendered against the Indemnitees. It is expressly understood and
agreed that the foregoing provisions are intended to be as broad and inclusive as is
permitted by the law of the State of California and will survive termination of this
Agreement. Except for the Indemnitees, this Agreement shall not be construed to
extend to any third party indemnification rights of any kind.
10. Insurance.
A. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company authorized to do
business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad -form comprehensive general liability
insurance written on an occurrence basis with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering
all owned, non -owned and hired automobiles, with minimum combined single limits
coverage of $1,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a
minimum limit of $500,000.00 or the amount required by law, whichever is greater.
B. The City, its officers, employees, agents, and volunteers shall be named
as additional insureds on the policies as to comprehensive general liability, property
damage, and automotive liability. The policies as to comprehensive general liability,
property damage, and automobile liability shall provide that they are primary, and that
any insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not
be non -renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City at least ten (10) days prior written notice thereof. Consultant agrees that it
will not cancel, reduce or otherwise modify the insurance coverage and in the event of
any of the same by the insurer to immediately notify the City.
City of Diamond Bar 4 Website Design/Hosting/Maintenance 12/2016
1205996.1
D. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement and shall be issued by an insurance company which is
authorized to do business in the State of California or which is approved in writing by
the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII.
E. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum insurance requirements above, and (2) insurance policy
endorsements or a copy of the insurance policy evidencing the additional insured
requirements in this Agreement, in a form acceptable to the City.
F. Self -Insured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-insured retention
("SIR") and/or deductible of the policy in lieu of the Consultant (as the named insured)
should Consultant fail to pay the SIR or deductible requirements. The amount of the
SIR or deductible shall be subject to the approval of the City. Consultant understands
and agrees that satisfaction of this requirement is an express condition precedent to the
effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR
or deductible constitutes a material breach of this Agreement. Should City pay the SIR
or deductible on Consultant's due to such failure in order to secure defense and
indemnification as an additional insured under the policy, City may include such
amounts as damages in any action against Consultant for breach of this Agreement in
addition to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and
contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Consultant fails to keep the insurance
required under this Agreement in full force and effect, City may take out the necessary
insurance and any premiums paid, plus 10% administrative overhead, shall be paid by
Consultant, which amounts may be deducted from any payments due Consultant.
I. Consultant shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor
to the City for review and approval. All insurance for subcontractors shall be subject to
all of the requirements stated herein.
11. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
City of Diamond Bar 5 Website Design/Hosting/Maintenance 12/2016
1205996.1
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
12. Ownership of Materials. Except as specifically provided in the attached
Exhibit "A", all materials provided by Consultant in the performance of this Agreement
shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City. Consultant may, however, make and retain such copies of said
documents and materials as Consultant may desire.
13. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Consultant and its subcontractors shall maintain
reasonably full and complete books, documents, papers, accounting records, and other
information (collectively, the "records") pertaining to the costs of and completion of
services performed under this Agreement. The City and any of their authorized
representatives shall have access to and the right to audit and reproduce any of
Consultant's records regarding the services provided under this Agreement. Consultant
shall maintain all such records for a period of at least three (3) years after termination or
completion of this Agreement. Consultant agrees to make available all such records for
inspection or audit at its offices during normal business hours and upon three (3) days'
notice from the City, and copies thereof shall be furnished if requested.
14. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
15. Termination. The City may terminate this Agreement with or without
cause upon thirty (30) days' written notice to Consultant. The effective date of
termination shall be upon the date specified in the notice of termination, or, in the event
no date is specified, upon the 30th day following delivery of the notice. In the event of
such termination, City agrees to pay Consultant for services satisfactorily rendered prior
to the effective date of termination. Immediately upon receiving written notice of
termination, Consultant shall discontinue performing services, unless the notice
provides otherwise, except those services reasonably necessary to effectuate the
termination. The City shall be not liable for any claim of lost profits.
City of Diamond Bar 6 Website Design/Hosting/Mal ntenance 12/2016
1205996.1
16. Person nellDesignated Person. Consultant represents that it has, or will
secure at its own expense, all personnel required to perform the services under this
Agreement. All of the services required under this Agreement will be performed by
Consultant or under it supervision, and all personnel engaged in the work shall be
qualified to perform such services. If the City is reasonably not satisfied with the
personnel engaged in the work it may notify Consultant of its dissatisfaction and in such
an event, Consultant shall provide new personnel to perform the work under this
Agreement.
17. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
18. Time of Completion. Consultant agrees to commence the work provided
for in this Agreement within (5) days of being notified by the City to proceed and to
diligently prosecute completion of the work through the term hereof.
19. Time Is of the Essence. Time is of the essence in this Agreement.
Consultant shall do all things necessary and incidental to the prosecution of
Consultant's work.
20. Limitation of Liability. Notwithstanding anything in this Agreement to the
contrary, in no event shall the liability of any party to this Agreement for any general,
incidental, special, compensatory, or punitive damages ("claims") whatsoever that are
suffered by the other party or person or entity exceed the compensation paid to
Consultant in the 12 months immediately preceding the event which gives rise to any
such claims.
21. Reserved.
City of Diamond Bar 7 Website Design/Hosting/Maintenance 12/2016
1205996.1
22. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
23. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
24. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
25. Reserved.
26. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by
the parties, may be referred by the parties hereto for mediation. A third party, neutral
mediation service shall be selected, as agreed upon by the parties and the costs and
expenses thereof shall be borne equally by the parties hereto. The parties agree to
utilize their good faith efforts to resolve any such dispute or controversy so submitted to
mediation. It is specifically understood and agreed by the parties hereto that mutual
good faith efforts to resolve the same any dispute or controversy as provided herein,
shall be a condition precedent to the institution of any action or proceeding, whether at
law or in equity with respect to any such dispute or controversy.
27. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
"CONSULTANT" "CITY"
Civic Plus
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765-4178
Attn.:
Attn.: Marsha Roa
Phone:
Phone: 909.839.7055
E -Mail:
E-mail:mroa@diamondbarca.gov
City of Diamond Bar 8 Website Design/Hosting/Maintenance 12/2016
1205996.1
28. Governing Law. This Agreement shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
29. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
30. Entire Agreement. This Agreement, and any other documents
incorporated herein by reference, represent the entire and integrated agreement
between Consultant and City. This Agreement supersedes all prior oral or written
negotiations, representations or agreements. This Agreement may not be amended,
nor any provision or breach hereof waived, except in a writing signed by the parties
which expressly refers to this Agreement. Amendments on behalf of the City will only
be valid if signed by a person duly authorized to do so under the City's Purchasing
Ordinance.
IN WITNESS of this Agreement, the parties have executed this Agreement
as of the date first written above.
"Consultant"
CIVIC PLUS
Printed Name:
Title:
Approved as to form:
0
City Attorney
"City"
CITY OF DIAMOND BAR
By: _
Mayor
ATTEST:
City Clerk
*NOTE. if Consultant is a corporation, the City requires the following signature(s).
(1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary,
the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant
Treasurer. If only one corporate officer exists or one corporate officer holds more than
one corporate office, please so indicate. OR
The corporate officer named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to
the execution of the Agreement must be provided to the City.
City of Diamond Bar 9 Website Design/Hosting/Maintenance 12/2016
1205996.1
December 13, 2016
Marsha Rea
Public Information Manager
City of Diamond Bar, California
RE: Website Design, Maintenance and Hosting Services
Dear Ms. Rea:
Most local governments we've talked to share a common dilemma — how do we meet ever-increasing
expectations with already -constrained resources? You're being asked to do more with less. You want
to serve citizens well, but often feel stretched to the limit, both in terms of time and money. It seems
impossible to do it all... but it's not.
That's where the CivicEngage Premium solution comes in. It's an easy-to-use suite of web -based tools
that will help you evolve your web presence to meet those high expectations. You'll be able to inform and
empower your citizens and staff in more efficient ways. Easier for you, easier for them. It's a win-win.
To help you achieve the vision of success for your new website this summer, we are introducing the
CivicPlus Summer Splash promotion (available for a limited time only). You will receive an innovative,
interactive and invigorated new web environment with additional features and functionality not normally
included with our premium solution - and at no additional cost to you!
Beyond a great solution, it's really our genuine focus on people that makes CivicPlus unique. We offer
personalized, responsive service every step of the way—the best support, training and security in the
industry. And we connect you with more than 50,000 colleagues to share insights and inspiration through
our exclusive CivicPlus forums. We want to be there for the City of Diamond Bar in every aspect of the
development, implementation and life of your site with features and services including:
® Impactful and custom design that captures the culture of your community
® A dedicated project manager and designer to guide you through the development project
® Content migration —to ensure your information is available and ready to go -live
® Five, one-year training seats for CivicPlus University and two group webinars seats
a Toll-free phone, email, and web support (7 a.m. — 7 p.m. CST, M -F), plus 24/7 emergency support
• Hosting and automated software updates/backups, including infrastructure security, antivirus, and
firewall support
UU
Let's dig in little deeper. The following information will detail how the CivicEngage Premium solution will
help you do more with less. It's an easy, efficient way to inform, empower, and continually evolve to meet
the changing needs of your citizens.
Addressing the goals stated in your Request for Proposal, Website Design, Maintenance and Hosting
Services, the following proposal includes:
® Our capabilities; experience and commitment to clients—and our proven approach to transform
your site.
® Ongoing customer support and security
• Creativity and recommended functionality usage to engage and attract site visitors
® Price estimate
So please take a look, keeping in mind that all estimates are negotiable based on your requests. We
encourage you to contact our references and hear first-hand experiences in working with CivicPlus. We
think you'll be impressed!
I look forward to meeting with you to discuss the possibilities for your new website and negotiate the
specifics.
Sincerely;
f
CP
Company Overview
WE'RE THE ONLY PROVIDER with a professional consulting team comprised of experts
with more than 20 years of experience, implementing more than 2,200 local government
websites. This has given us great insight into the challenges they're facing. We've seen
that the world has changed.
Local governments are stretched very thin,
with more work than ever and increased citizen
expectations, yet fewer resources — static or
shrinking budgets, challenges with staffing or
increased regulatory changes. In short, cities
and counties are being asked to do more with
less.
At CivicPlus, we believe technology offers the
solution. Yet we approach this with seasoned
wisdom. We understand the potential benefits,
as well as the possibility of technology
becoming a burden if the solution isn't a good
fit. By combining intuitive technology with a
wealth of knowledge about local government,
CivicPlus provides tailored, time tested solutions
that truly work.
Ultimately, CivicPlus is a company that's about
amazing people doing amazing things. We
believe in the goals local governments are trying
to achieve and we aim to work alongside them
and do our part to help. That means providing
consulting and training and seeking constant
feedback. That means connecting our 50,000+
users through our exclusive online forum to
share insights and ideas. That means standing
beside our customers even after their site goes
live, with industry-leading support and service.
We stand behind you and everything we do.
"We have a major freeway that goes through Frederick, so the community is split into two sides. It's hard
for us to get a sense of community, but I do think that our new website and online tools have brought the
community together. Our residents are drawn to the site, and it gives them a place where they feel like
they're a part of Frederick. We've been struggling for years on how to bring people together, and I think
the website allows us to do that."
Cindy Kamigaki, IT Manager
0
Before ClvlcPlus
Despite having such a lively community, the Town of Frederick's previous website was flat and lackluster.
Using an out-of-the-box software solution created for developers, managing the site was a nightmare for
town staff. Simple tasks took hours to complete. The system was complex and hard to navigate. Adding
photos or videos bogged down the site. Content was often stale or buried too deep to find. The Town of
Frederick felt they were long overdue for a website that would enable them to communicate with citizens
and keep their information fresh. All within a unique design that would make their community stand out.
After ClvlcPlus
The Town of Frederick is no longer intimidated by its website. Residents and visitors feel invited in by the
intuitive structure and vibrant design, while staff can easily make changes, add photos, or post updates
from anywhere — allowing them to be available 24/7 to their citizens if needed. With a weekly electronic
newsletter, the town is able to reach more people and keep them informed with timely stories. Residents
are getting involved by reporting issues or concerns through the online tracking system. The website has
also become a one-stop shop for developers and builders who use the Development Center — a feature
that's gotten a lot of positive feedback—to find out more about the town's development process. More
tools, more functionality, more engagement... the Town of Frederick can now truly do more with less
"CivicPlus takes into account the needs of Snohomish County, as well as any other jurisdiction, then
listens and refines their product, ongoing. That kind of customer care and listening and changing to meet
the needs for the benefit of all their customers is one of the reasons we stay with CivicPlus. Choosing
them was easy. This communications platform has great value for our citizens."
Dave Stroble, Information Services Project Manager
Before CivicPlus
For Snohomish County, a mobile -capable website had become crucial. Thirty -percent of their web traffic
was coming in from mobile devices. "People were complaining that they couldn't get what they wanted
on their phone. Our county is like any other county —we don't turn on a dime necessarily. But there were
the things we needed to upgrade in a hurry. Number one was a mobile -capable website. We're a very
tech -savvy county. People wanted their government services at a time that was convenient to them and
on a device platform of their choosing."
After CivicPlus
One month after the site went live, the Oso mudslide claimed the lives of 42 people. "It was a terrible
tragedy that affected our community to its very core," Stroble said. "We were immediately thrown into a
situation where our website became a 24/7 portal to the world. We were leading the nightly news. Every
link pointed back to our new CivicPlus site. We relied on CivicPlus because, 30 days into it, you cannot
be an expert on brand new technology. CivicPlus was amazing. They even changed their corporate home
page to present a message of condolence and a link for how people could help. So that was pretty
huge. They thought that providing an enhanced level of support during a time of emergency was normal
business. That's what they do in support of a community they partner with."
ITIf
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Project Approach CP
We propose the following approach
to help you meet your goals:
With CivicPlus as your partner, the benefits the City of Diamond Bar will see ensure your web environment will be
on the cutting edge of technology, be developed as your communication hub and keep your visitors engaged
and informed. You will save money and receive design, features and functionality enhancements to your new
website at no additional cost to you! CivicPlus guarantees that you will be 100% satisfied with your new site or
your money back!
Your website project will include:
Development:
CivicEngage Content Management System (CivicEngage CMS) — Our robust, secure and sophisticated
management system allows development of new content and the migration of existing content all within an
intuitive and easy to use platform for your staff to update and manage.
Dedicated Project Team & Continuing Support — Your dedicated team will assist you through the
development process, and includes your project manager, expert designer, and a team of content experts to
edit and optimize your website. Our support team ensures your complete satisfaction with our products for
as long as you are part of the CivicPlus family.
Page Migration — One hundred fifty (150) pages on your existing website will be migrated and optimized for
maximum utilization to your new site. Information will be migrated for maximum utilization based on proven
best practices and accessibility standards.
Design:
Unique Design —A customized website design to meet your unique needs and desires. This will include
project design, development, and implementation of our content management system, CivicEngage, as well
as hosting and continual support.
Fully Responsive Design —As part of providing industry-leading technology, responsive design is included
with your CivicPlus site. With responsive design, your site adjusts to the screen size regardless of the device
they are using.
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Design Essentials — Provides the foundational elements of creative tools that allow your staff to
build, modify and manage your website design within the design and structure parameters of your
website. It features: ability to create department -specific custom landing pages and their unique
global navigation; modify colors, fonts, and themes (with current font/color palette); capability to
create and modify borders and backgrounds, banners, video banners, and custom graphic buttons.
Functionality: fin addition to all standard CivicEngage features and modules)
M CivicSend — Integrated with CivicEngage, CivicSend is a visually rich e -communication platform
designed to save time, improve efficiency and increase community engagement. This platform
allows for unlimited emails and social media integration communicated through visually rich, mobile
responsive and easily customizable templates.
m CivicMobile App —Custom designed to deliver your message. Works great on all smart devices (iOS
and Android) to keep your visitors informed and engaged. Content and alerts can be scheduled for
automatic delivery directly from your website.
® Notify McTM with 500 SMS Subscribers — Send out mass emails to subscribers of specific lists and
modules, includes 500 SMS (text) subscribers. Notify McTm encourages citizen engagement with
easy sign-up options.
e Predictive Search — Designed to function similarly to major search engines, Predictive Search allows
the end-user to find what they want, quickly and easily.
® ADFS — Increase the security of your website by simplifying access to systems and applications with
this claims -based authentication and access authorization mechanism.
® CivicReady— Is an emergency notification platform that helps local governments prepare and
communicate quickly with citizens before, during, and after emergencies and weather-related
disasters.
• CivicHR Applicant Tracking — Simplify your hiring process by utilizing this software to manage job
descriptions, publish open positions, accept online applications and screen candidates.
® Department Header Packages — Thes packages includes a different banner, banner image,
background, it's own color scheme and color palette, main navigation and (if desired) a unique URL.
Department Header Packages have a similar layout and functionality of the main City site. Your
project includes 2 Department Header Packages.
13
Training, Security & Support:
® Customized Training — Through four days of onsite training, our trainers will ensure your staff is ready
to hit the ground running at Go Live.
--
®
Platinum Security -=Have increasecrpeace of mind with the comprehensive and continuous DDoS
protection of our Platinum Security package.
® 99.9% Uptime - Guaranteed! — We securely host your site in our state-of-the-art facilities — keeping it
safe. We exceed industry standards maintaining over 99.9% uptime for our clients' websites!
® CP Connection —THE place to stay in the loop! Our online community for all CivicPlus clients
provides you the venue to exchange ideas and best practices with other CP clients; continue training
and learning more about CivicEngage CMS and support services.
® Free Design Webinars (1 hour/quarter) — Get essential tips and advice from the CivicPlus creative
team for how to use your website design essentials to effectively keep your website fresh.
® Virtual Webmaster Services (5 hours/month) -, No cost to you for the first year (a $5,700 value)!
CivicPlus content experts will assist you by updating your website and help ensure your content and
information stays top of mind for your visitors.
In addition to all of the extras built in to your Summer Splash project, you will also receive a guaranteed
basic redesign to your website after only 36 months of consecutive service with CivicPlus! Your website
stays current and doesn't need to be re -built from the ground up again.
Our dedication to working closely with you throughout the project and developing a unique -to -you
design ensures we deliver a website that you are 100% satisfied with or your money back. Your site will
not only be functional, but will WOW your visitors.
14
15
Full Feature Index
Features & Functionality
Agenda Center — Create and display agendas
and minutes for various civic organizations.
Alert Center — Post emergency or important
information on your website to notify citizens via
email and SMS.
Bid Postings — Simple and easy-to-use method
of posting your bids.
Blog — Post opinions/information about various
community topics and allow citizen comments
and subscriptions.
Business / Resource Directory — List municipal
contact information and community resources.
Calendar — Create multiple calendars and events
to inform citizens of upcoming activities.
Citizen Request Tracker TM —Allow users
to report a problem and provide follow-up
communication with the point of contact.
Community VoiceT" — Interact with citizens
about projects in your community.
Document Center—Organize and house
documents in one central location.
CivicPayments — Allow customers to have the
ability to process payment transactions via the
website.
Facilities & Reservations—Showcase community
facilities and allow reservations online.
16
Form Center — Create custom online forms that
can be completed and submitted online.
Frequently Asked Questions (FAQs) —Answer
the most frequently asked questions from
your visitors.
Job Postings — Post available jobs online and
accept online applications.
My Dashboard —Allow users to personalize their
dashboard to stay updated on news, events, and
information they care about.
NotifyMeTA°— Send out mass emails and SMS to
subscribers of specific lists.
(Includes 500 SMS subscribers)
News Flash — Post organizational news items,
right on your home page, that are important
to your citizens.
Opinion Poll — Interact with your site visitors
by posting various questions and polls.
Photo Gallery — Store and display photos
Quick Links — Place links on any page.
Spotlight — Highlight important text or widgets
in a compact, easy -to -update module.
Staff Directory — Detailed contact information
for your staff and offices.
UN
Full Feature Index
Gov 2.0 & Social Networking
CivicPlus understands the importance of Gov 2.0 and how social networking sites like Facebook and
Twitter help governments connect with their residents in unique and innovative ways. We are dedicated
to helping our clients integrate their web content into dynamic social media sites that easily drive citizens
to more information.
CivicPlus can sync your website to your Facebook and Twitter profiles to automatically publish news,
notices, and calendar events from one central location. Other social networking sites (such as Linkedln,
YouTube, Pinterest, etc.) can have feeds displayed on any page of your site and can be featured on your
website with links to your profiles.
Administrative Features
Instantaneous Updates—Once published,
updates are posted to the live site in real time.
Browser Based — No installation of programs or
software needed! Your staff can update the site
from an internet connection or platform (Mac or
PC) at any time.
Mobile Updates — Immediately upgrade your site
from any location using your tablet or phone.
Action Items — Direct access to a queue of
pending items to be published or reviewed by
the administrator upon login.
Site Search and Search Log — Powerful site
search automatically indexes all content making
it easy for visitors to find information. A log of
all words that have been searched by visitors is
kept, allowing you to update highly searched
information and feature key items.
17
ADFS — Increase the security of your website by
simplifying access to systems and applications
with this claims -based authentication and access
authorization mechanism.
Automatic Alt Tags — Built-in features ensure
your site is Section 508 compliant without having
to know the requirements.
Bad Links Identifier—This module creates a
list of the broken links on your site when they
are accessed.
Content Creation — CivicEngage makes it easy
to add new content, edit old content, and keep
page layout consistent through use of our What
You See Is What You Get (WYSIWYG) editor.
Content changes will not affect the design - site
breadcrumbs, page structure and sitemaps
will dynamically update upon publishing. With
mega menus and drop-down, pop -out menu
functionality, you can essentially get to any page
on your website within a single click if desired!
Full Feature -Index CP
Content Scheduling — Material throughout the ePayments / eCommerce Integration —The
entire system can be set to auto -publish, auto- ePayments module is included with our premium
expire or can be manually retired. website solution and allows customers to have
Content Versioning — CivicEngage includes
version control, a history log for reviewing
changes made within the system, file locking
through our permission system and an archive of
all published content.
Dynamic Layout —The layout for your website
will be determined by you and the designer.
Placement of navigation and dynamic areas
are important in guiding site visitors to key
information quickly
and easily.
Dynamic Page Components — Events Calendar,
FAQs, Opinion Poll, News Flash and other new
features may be included as dynamic page
components. Dynamic Page Components may
be placed on any page and will help dedicated
areas of the site appear as its own website. For
example, the entry page for your Parks and
Recreation Department can be customized -
with specific lists of events, FAQs and news
announcements pertaining to that department.
Dynamic Breadcrumbs and Site Map—Dynamic
Breadcrumbs are used to show a visitor's location
within the site. Breadcrumbs are automatically
generated by our system. A dynamically
generated site map automatically updates to
reflect your new navigation if changes are made.
18
the ability to process payment transactions
via the website, saving staff time and effort
by of manually processing payments. To take
advantage of this module, additional processing
transaction and merchant account fees will apply.
History Log — Easily tracks changes made to
your website including items in your Page Menu,
Archive Center, Document Center and more.
History Log information is searchable, sortable
and exportable.
Integration/Interfacing — CivicPlus' integration
services work cohesively with most third -party
software applications. We have the capability to
link with most software or databases currently
utilized. Systems such as purchasing, taxes,
assessment and utilities have been developed
for many of our clients.
Intranet — An intranet is a secure location on your
website that allows employees and other groups
to login and access non-public resources and
information. You will have the ability to set up
multiple intranet groups with varying view rights.
Levels of Rights — Levels of Rights may be
defined as publishers (create or publish)
or authors (create but not publish), or as
administrators of modules. Assigned groups
may have the right to update their own content
without affecting web pages, menu structure, top
of page, banner or navigation.
EU
Full Feature Index
Link Redirects — Instead of sending your users
to http://civicplus.com/248/Awards-and-
Recognition, you can send them to http://
civicplus.com/awards. A more intuitive approach
to help visitors find particular pages.
Maps — Help website users find commonly
requested information such as bus routes,
highways, tourist attractions, education
information, major employers, or demographics.
Maps can be simple, clickable maps, using
our Image Map Editor, or more sophisticated
JavaScript or Flash (additional fees required for
JavaScript or Flash development).
Printer Friendly — Our printer friendly
functionality does separate critical content from
the site template to provide a clean print without
menu structure and banner information included.
RSS Feeds — RSS stands for Real Simple
Syndication and in short, it brings your site to
the people. After signing up, they receive email
notifications of the latest news updates.
Supported Browsers — CivicPlus websites are
viewable in all common browsers. We optimize
them for administrative use with Windows 2000+
and in the two most recent versions of major
browsers including: Internet Explorer, Firefox,
Safari and Chrome.
Website Statistics—Administrators will be
trained on the use and analysis of web statistics,
provided through Google Analytics.
19
Application Programming Interfaces
We have nearly a dozen application
programming interfaces (APIs) throughout the
system and continue to build more to make
integrations with our CivicEngage CMS and
disparate applications as straightforward as
possible. It's this "open architecture" approach
that allows your IT staff and programmers to
spend time creating applications and systems
that are specific to your community's needs and
tie them into the site, using the site itself as a
sturdy platform on which to build.
CivicMedia - Mobile Video
CivicPlus offers a robust mobile video experience
as part of our CivicMedia solution. Consumption
of video is continuing to grow, and providing
this option as part of your overall experience is
a must have to drive engagement for anything
from board meetings to community events.
Mobile Video
® Just about any file format is supported and
easily searchable, shareable and accessible
from almost any device.
m Drag -and -drop uploading
® Includes ability to stream live HD video
(additional charges may apply to continuous
streaming).
20
Project Timeline
Consulting, design, usability guidance, programming, secure hosting and dedicated training -
CivicPlus delivers all of this and more during the development of your new website.
Project Phase Descriptions
Kick -Off Phase 1 Phase 2 Phase 3 Phase 4 Phase 5
Kick -Off Meeting
During the initial kick-off meeting, you will meet your project manager to establish your project timeline,
review the startup kit and discuss the takeaway items that need to be completed. Your project manager
will discuss the implications of deadlines and the expectations required to keep the project on track.
21
Project Phase Descriptions
Am Ask Aft
Kick -Off Phase 1 Phase 2 Phase 3 Phase 4 Phase 5
Phase 1: Website Optimization
REVIEW NEEDS
Goal: Review where you are now and discuss where you
want to go.
DESIGN, CONTENT & FUNCTIONALITY
Goal: Determine how you want your website to look, feel
and function.
BEST PRACTICES
Goal: Outline our CivicPlus content best practices and
standards.
Phase 2: Website Layout
Based on the results and goals outlined during the Website Optimization phase, your project team will
collaborate to present the most effective user interface for your website, ensuring a flexible design that's
optimized to display in any format— now and in the future.
I_l'[411 I
You'll be presented with a custom layout that showcases the placement of your navigation and key
functionality. Very similar to the floor plan of a house, the layout will allow you to focus on where the
elements will be placed and determine whether the function and proportion of the space is adequate.
GLOBAL NAVIGATION
Simple navigation and consistent page layouts ensure that your visitors can easilyfind the information
they seek. We'll provide you with a best practice navigation for your new website based on your
community engagement goals and our prior experience in working with government entities.
�i[0•0M\77
Your Project Team will also present a custom mood board reflecting the color and imagery that will set
the tone for your design. A mood board is a collection of colors, textures, images, graphics, text and
descriptive words. These items will be applied to the floor plan you choose. Think of this as the paint that
will be used on the canvas that you have chosen.
22
Project Phase Descriptions
Kick -Off Phase 1 Phase 2 Phase 3 Phase 4 Phase S
Phase 3: Website Reveal
Your Project Team will present your layout, functionality and design based on your goals, our
recommendations and our combined vision.
CONTENT DEVELOPMENT
During the Kick -Off Meeting and Phase 1 your staff has the role of updating the content on your current
primary you _ g g _ - our content development team will optimizeand
rima site. While are making design decisions,
reorganize your content based on CivicPlus best practices. Content from sites other than the primary
site can be migrated to the new primary site for an additional fee.
DESIGN REVIEW
You will have the opportunity to evaluate and collaborate with the Project Team on proposed changes.
You can revise your design composition up to the deadline that you and your project manager agree
upon during the timeline meeting (the average client requests a total of three). After that deadline,
your project's Go Live date will be adjusted. Following design approval and functionality development,
we conduct a review to ensure your expectations are met and website best practices are upheld.
ACCESSIBILITY COMPLIANCE
Our designers and programmers automatically implement all the accessibility features necessary to
ensure your site is compliant with accessibility standards outlined within Section 508 and WCAB Leval A &
AA. We will make recommendations on best practices for keeping your content accessible and available
for all users by ensuring that, among other things:
® All menu items are clickable
® Submenus display throughout the site
a Alt tags are used for images _
a Site maps are dynamically generated
a Documents and links can be set to open in the same
window
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Project Phase Descriptions
Kick -Off Phase 1 Phase 2 Phase 3 Phase 4 Phase 5
Phase 4: Customized Training
Our goal for training is to give your staff the skills and tools they need to quickly and easily keep your
website current. Trainers will work with you to ensure your staff is correctly trained. Before your site is
launched, CivicPlus provides in-person or online webinar training to equip your staff with the knowledge,
tools and comfort level needed to maintain the site's integrity upon Go Live.
Regardless of technical ability, we will help your staff gain the confidence to effectively maintain
your website.
FEATURES, MODULE & PAGE CREATION TRAINING
Included in our training for Administrators & Content Contributors will be delivering an understanding of
your site's navigation and page layout and how these affect target audiences. We will instruct your staff
on creating area -rights and back -end features for site administration as well as review all the modules
included with your site. Your staff will learn how to create links, format text and lay out pages for usability
and scanability.
CivicPlus training manuals and videos are available for download at no cost from our online resources.
Phase 5: Go Live
This is an exciting time; it is the last step before your new site
launches! Your Project Team will provide you the information
you need to prepare your site for Go Live.
TESTING AND REVIEW
You typically have three weeksafter training to become
familiar with your site. This will allow you to add, create and
make adjustments to content on your production site, as
well as ensure overall satisfaction with your website. Content
changes will display and function the same way before and
after your Go Live date.
Upon completion of a collaborative final review of the website and a final spelling and links checkup
by our Quality Control Team, your domain name is directed to the newly developed website.
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Your Role
We will need your help to create the strongest possible website
for your community. During the process, you will have homework.
Yes, homework! We will need you to:
ASSESS YOUR CURRENT WEBSITE
For the best consulting experience possible
the following takeaways need to be
completed prior to your consulting:
® Functionality and Design Form — Prior to
starting this form, research other websites
that you like based on functionality and
design elements. Provide URLs and
specifics about what you like. This form
also asks for details on your community's
tagline, logo and branding.
® Web Team Form — Prior to starting this
form, please have an understanding of
your project goals, focus and expectations.
This allows your CivicPlus project team to
develop a site specific to your needs and
lays the foundation for developing a highly
functional information architecture.
a Content Form —The information that you
provide on this form will also help our
content development professionals to
assess your wants and needs.
CLEAN HOUSE AND UPDATE CONTENT
We will need you to update the content on
your current primary live website. This step
is critical to guaranteeing the information
available is relevant, fresh and on -point.
Your staff should delete any pages from your
current website that you no longer want or
need and ensure the remaining information is
25
applicable and up-to-date. If you are not able
to access your current site, our team will work
with you to ensure that your content needs are
addressed.
GATHER PHOTOS AND LOGOS
Collect pictures that will be used in the overall
design and logos or branding that should
remain consistent.
DEPARTMENT LIST
Provide a list of all departments in your
organization.
WEBSITE STATISTICS
Provide statistics from you current site for
the previous 12 months along with a list of all
pages and downloaded documents.
SITE MAP
Provide the outline of your current site's
navigational structure.
EXTERNAL APPLICATION LIST
Supply a list of all third -party or in-house
applications being utilized.
VERBATIM CONTENT
Compile a list of any content on your current
website that must be migrated verbatim to
your new site.
UPDATE INTERNET BROWSERS
Ensure you have most up-to-date web browser
versions within your organization's computers.
CONTINUING SERVICE & SUPPORT
CivicPlus won't be with you just for the development, design and launch — we will be here year after year
to respond to new needs and new opportunities for you to continue to have the best site possible. We
offer all of our clients continuing support and additional advantages as a member of the CivicPlus family.
DEDICATED ACCOUNT MANAGEMENT
CivicPlus has a team of dedicated account managers to help you implement the tools needed to
successfully meet the level of community engagement that you desire. Upon website Go Live, you will
have a dedicated member of this team to help you keep up on new CivicPlus products and optimize
your site. This specialized team member can provide you with further information on how to engage your
citizens, utilizing the tools that CivicPlus has put into place on your new website.
AROUND-THE-CLOCK TECHNICAL SUPPORT
Our support personnel are ready to answer your staff members' questions and ensure their confidence
in using our site. When you choose CivicPlus, our knowledgeable staff is available from 7 a.m. to 7 p.m.
(CST) to field your calls and emails, and emergency services are available after regular hours with our on-
call staff 24 -hours a day.
In addition to fielding support requests, CivicPlus is proactive in identifying any potential system issues.
Through regularly scheduled reviews of site logs, error messages, servers, router activity and the internet
in general, our personnel often identify and correct issues before they even affect our clients' websites.
Our expertise in website management provides assurance to our clients that their site is in good hands.
26
CivicPlus protects your investment and takes hosting and security
of our client sites seriously.
Redundant power sources and internet access ensures consistent and stable connections. We invest over
$1.OM annually to ensure we adapt to the ever-changing security landscape while providing maximum
availability. To help ensure your site is protected at the level you need, CivicPlus offers two options
for coverage.
INCLUDED HOSTING & SECURITY PACKAGE
Your system is monitored 24/7/365. CivicPlus' extensive, industry-leading process and procedures
for protecting and hosting your site is unparalleled. From our secure data center facilities to constant
and vigilant monitoring and updating of your system, including 99.7% guaranteed up -time. We've got
you covered.
PLATINUM HOSTING & SECURITY PACKAGE
Ensuring your visitors can access your site and that it continues to be business as usual with the least
amount of interruption is attainable through the CivicPlus Platinum hosting and security. Cyber security
is a high profile topic that makes the news almost daily. Every industry is a target, including local
government. Our Platinum package protects your site through all of our included hosting and security
features, but also adds the peace of mind of comprehensive and continuous DDoS protection. Our team
has been pressure tested by high-profile events and has the experience and expertise to handle any
situation. We've got you covered.
ONGOING PROTECTION SERVICES
If you choose the Included Package and experience a DDoS attack or threat, CivicPlus has mitigation and
DDoS Advanced Security options that are available to you at the time of event. Whatever your needs are
we have an option that will be a fit for your community.
27
HOSTING & SECURITY FEATURES INCLUDED PLATINUM
Highly reliable data center
�n
Managed network infrastructure
�3s
On-site power backup & generators
Multiple telecom/network providers
Fully redundant network
Highly secure facility
System monitoring
24/7/365
24/7/365
Automated CivicEngage software updates
Server management & monitoring
Multi -tiered software architecture
Server software updates & security patches
Database server updates & security patches
Antivirus management & updates
Server -class hardware from nationally recognized provider
Redundant firewall solutions
High performance SAN with N+2 reliability
Multiple network providers in place
Unlimited bandwidth usage for normal business operations
(does not apply in the event of a cyber attack)
Burst bandwidth 22 Gb/s 45 Gb/s
Im
HOSTING & SECURITY FEATURES
INCLUDED I PLATINUM
Emergency after-hours support, live agent (24/7)
On-line status monitor by Data Center
Event notification emails
Guaranteed recovery TIME objective (RTO)
8 Hours
4 hours
Guaranteed recovery POINT objective(RPO)
24 Flours
4hours
Pre-emptive monitoring for disaster situations
Multiple data centers
Geographically diverse data centers
Defined DDoS Attack Process
Identify attack source
Identify type of attack - -
Monitor attack for threshold* engagement
Continuous DDoS mitigation coverage
Content Distribution Network support
Proxy server support
Live User Detection service
*THRESHOLDS: Traffic exceeds 25 Mb/s sustained for 2+ hours. Traffic over t Gb/s at any point during attack
W
SUPPORT
MAINTENANCE OF CIVICPLUS
APPLICATION & MODULES
7 a.m.-7 p.m. (CSI) Monday—Friday
(excluding holidays) - -
Install service patches for OS system enhancements
24/7 Emergency Support
Fixes
Dedicated support personnel
Improvements
2 -hour response during normal hours
Integration
Usability improvements
Testing
Integration of system enhancements
Development
Proactive support for updates & fixes
Usage License
Online training manuals
Monthly newsletters
Routine follow-up check -ins
CivicPlus Connection
30
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KICK-OFF MEETING
Deliverable: Project timeline, training jump start, online forms, kick-off meeting
® Assign a project manager to your
project
® Conduct a project kick-off meeting to
review awarded contract
® Establish communication plan for
project duration
® Identify all key internal and external key
stakeholders
® Develop project plan and timeline
® Provide project management and
support
PHASE 1: WEBSITE OPTIMIZATION
Deliverable: Website optimization meeting
® Provide communication support and
status to key stakeholders via email or
phone as needed
® Review goals and expectations you
submitted on the completed forms to
ensure all needs are clearly understood
32
® Completion of: Functionality and
Design Form, Web Team Form and
Content Form (prior to Phase 1)
® Attend kick-off meeting with key
stakeholders and decision makers
® Approval of the project timeline
■ Update current primary content and
delete any pages no longer needed or
not to be migrated.
® Provide statistics from the current
website for the previous 12 months
® Collect graphics to be incorporated in
the new site
® Submit a list of all divisions and/or
departments within the organization
® Submit a list of third -party and in-house
developed applications being utilized
® A site map or outline of the current
website's navigational structure
® A list of content on the primary website
that must remain intact, verbatim
PHASE 2: WEBSITE LAYOUT
Deliverable: Website grayscale layout and mood board color pallet presentation
® Present one custom layout in grayscale
and one mood board color palette
including placement of navigation,
graphic buttons and feature areas -
based on previously determined goals
a Begin design development once
approved
PHASE 3: WEBSITE REVEAL
Deliverable: Website design and production
a Present a fully functional website on
production URL
m Migrate 300 pages of existing content
a Migrate Microsoft Word or .pdf
documents of current, plus previous
three years, of agendas and minutes
® Conduct a quality review of the website
to ensure the statement of work is
met, after approval of design and
functionality
® Coordinate training needs
33
a Approval of and/or request changes to
layout and mood board concepts
a Review of marketing packet material
and guidelines
® Phase 2 - Website Layout billing
milestone complete
m Evaluate and provide feedback on
design and content
® Collaborate with CivicPlus on proposed
changes
® Provide all necessary DNS items
identified
® Submit any revisions to design (until
agreed deadline date determined
during kick-off meeting)
® Design changes requested after agreed
deadline date, will cause Go Live date
to be adjusted
PHASE 4: ON-SITE IMPLEMENTATION TRAINING FOR UP TO b STAFF MEMBERS - 4 DAYS
Deliverable: Train System Administrator(s) on CivicEngage administration, permissions, setting up groups,
users and module administration. Basic user training on pages, module entries and applying modules to
pages.
a Provide training as agreed upon for
staff members, based on internal daily
task and workflow
® Train staff on CivicEngage, including
updating content pages and modules
® Provide access to online training
manuals and videos for additional
assistance
PHASE 5: GO LIVE
Deliverable: Custom website launched to the public.
® Address system issues identified
® Redirect the domain name to the newly
developed website once you sign off
on the completed project
PROJECT ENHANCEMENTS
® CivicSend
® CivicMobile App
® CivicMedia - live streaming with 10 GB of
additional storage
® Virtual Webmaster (no charge Year 1)
M CivicReady
34
® Provide a location for training with
internet access
® Provide computers for training
purposes
® Phase 4- Training billing milestone
complete
® Test CivicEngage functionality and
update the final site as per approved
timeline
® Report any system issues
® Sign off on finalized site before Go Live
® CivicHR- ApplicantTracking
® ADFS
® Design Essentials
® Predictive Search
CivicPlus' project development approach has been proven successful in the launching of over 2,200
government -related websites. As a part of that successful process, it is our policy to assign individual
team members at the project start. Your individual, dedicated team members will be determined just
prior to Kickoff so we can be sure they will be available to begin your project immediately and work
directly with you throughout the entire process. This process helps ensure we deliver the attention and
effort you need and deserve to create a website that achieves your vision of success.
From project management, design and development to training and support, our professional staff
ensures the success of your website. Our expert project leaders will coordinate your needs with
qualified specialists who will work directly with you throughout your project development and beyond.
Adam Block — Manager of Project Administration
Adam leads our project management team. This team oversees
inter -departmental and client interactions assuring that your project will be
developed in a timely manner by professional website experts. Using their
knowledge of effective online citizen engagement techniques, they will keep
the process moving smoothly from phase to phase.
Jessica Jones — Manager of Content Development
Jessica's goal is to help make your website convey the messages you need.
She heads our content development department. She will assign a team of
developers to help you develop and maintain quality content for your site and
keep your project on schedule.
Tony Ridder — Manager of Creative Services
Tony knows all things design. He is the head of our creative development and
graphic representations and is responsible for each website overview and
uniqueness. He leads our brilliant team of designers at CivicPlus and will team
you with the right designer for your project. Your senior designer will assist the
project manager in the direction of your project.
35
Jim Flynn - Chief Systems Architect
Jim coordinates and manages our in-houseexpertson the technical aspects
of your project development. His team will develop your new website so it
delivers the functionality and integration you need. Jim also leads our hosting
Z A and security services to ensure your new website is -safe, maintained, -and -remains --
Sub -Contractors
updated.
Amy Vikander - Director of Account Management
Upon launch of your website to the public, Amy will assign an account manager
to your project. Your dedicated account manager stays current on new CivicPlus
products and will continue to optimize your site. This specialized team member
will provide you with information on how to better engage your citizens utilizing
the tools that CivicPlus has put into place on your website.
Jim Steffensmeier - Manager of Training and Consulting
From consulting services to content development to technical specifications,
our consulting and training department will assist you in developing the right
message in the right way by the right team. He will coordinate his team of
professionals to deliver the solutions you need to achieve your training and
consulting success and hit the ground running at Go Live.
The City of Diamond Bar's website project will be designed, developed and implemented by the in-house
experts at CivicPlus. There will be no sub -contractors utilized in the delivery of this project.
IN
37
As detailed in the included Scope of Work, the City of Diamond Bar's project development includes:
Website Design, Development & Deployment
® CivicEngage Content Management System
(including upgrades, hosting, maintenance and support)
........................................................................................................................................ .
Migration of 300 pages of existing content
........................................................................................................................................ .
® Platinum Security Package
........................................................................................................................................ .
Professional Consulting Services & Training
® 4 Days On-site Implementation Training for up to 12 Staff Members
........................................................................................................................................ .
Projects Enhancements & Functionality
® CivicSend ® CivicHR -Applicant Tracking
........................................................................... ................. ........... I'll .......................
® CivicMobile App ® ADFS
..................................................................................................................................
® CivicMedia (Live Streaming and 10 GB ® Design Essentials
additional storage) ........................................ ........... I ............
.
................................................................. ® Predictive Search
Virtual Webmaster 5 Hours/Month(no .........
. ' .""""""""""""""""""""""
charge Year 1) ® 2 Department Header Packages
................................................. I ...............
.................................................................
® CivicReady
............................................... I.................
Total Investment —Year 1
$55,774
9.1
M
Cost Proposal
Year 2 and Beyond
Annual Hosting/Maintenance Service
(Beginning year 2)
Receive maximum benefit at minimal cost while protecting your
investment. Each year of your contract, you'll receive system
enhancements, maintenance and optimization and have full
access to our support staff so your site stays up-to-date with our
latest features and functionality. Your annual services fee includes
Annual Hosting
redundant hosting services, daily backups, extensive disaster
& Maintenance
recovery plans, 24/7 support, software maintenance, system
(Beginning year 2)
enhancements, recurring training, and access to the CivicPlus
community. Annual Hosting/Maintenance Services are subject to
$12,945
a cumulative annual 3% technology fee increase beginning Year 3
(for non -CPA payment projects) and beyond.
CivicPlus Redesign Guarantee
At the end of your third year of continuous service with us, you are
eligible to receive a basic website redesign with no further out-of-
pocket expense. Your website stays current and doesn't need to
be re -built from the ground up again!
CHINO HILLS, CALIFORNIA BREA, CALIFORNIA FOUNTAIN VALLEY, CALIFORNIA
www.chinohills.org www.ci.brea.ca.us www.fountainvalley.org
Contact:
Valerie McClung
Community Affairs Manager
vmcclung@chinohills.org
909-364-2618
Contact:
Cindie Ryan
Public Information Officer
Cindier@cityofbrea.net
714-990-7673
1113
Contact:
Lee Pratt
Information Systems Manager
Lee.pratt@fountainvalley.org
714-593-4400 x223
CIVICSEND
A Produd of CWkPlue
BENEFITS A visually rich e -communication -platform designed with governments and
citizens in mind.
Easily create customized messages
Robust, yet simple to use
Seamless CivicEngage integration
With CivicSend, you can create professional -looking messages in minutes. Simply select your
communication channels (email, text, social media), then choose a template, customize, and send.
It really is that easy, that efficient.
CivicSend at a glance:
• Versatile communication too] — Not just for newsletters
• Communicates efficiently — From one interface to multiple channels
• Robust analytics—Track and measure response rates
• Mobile -responsive— Reach citizens anywhere
• Autopost to website—,All communication in one centralized location
• Accesses your CivicEngage subscriber lists —Select one or multiple
notification lists
• Template -based —Create attractive, engaging messages
• Intuitive — Features a new, easy-to-use CivicPlus interface
• Value -conscious — Offers unlimited annals and lists
CivicSend offers all this and more, right from the user-friendly interface of your CivicEngage solution -
You can create anything from simple messages to event invitations to multi-image e -newsletters. Our
templates make crafting professional -looking messages a snap — no experience necessary.
If using a centralized communication tool to save time, improve efficiency, and increase citizen
engagement is important to you, let us show you first-hand what CivicSend can do.
Cmc
i i
A Product of GvicPluy
Simplify your communication, beautifully
CivicSend offers both beauty and brains. You can use it to craft visually rich messages, then measure
citizen engagement with our analytics dashboard.
Better yet, we're saving you steps. Create your message using a single interface, then send through
multiple channels (email, text, social media). CivicSend also auto -posts the content to your website.
Our goal with CivicSend was to create an e -communication tool that does everything you need it to
do... and nothing you don't. It's sending made simple.
M
Since 2007, CivicPlus has been working to help local governments communicate the way citizens
Additional Services
most want to connect — digitally. Our solutions reach beyond interactive websites to help our clients
stay in step with today's technology across the board. CivicSend answers the need for a robust,
Save your customized templates
anytime, mobile -ready communication solution.
for future communication
Add eland -in message to text
messages and social media posts
Save Time Improve Efficiency Increase Engagement
Simplify your communication, beautifully
CivicSend offers both beauty and brains. You can use it to craft visually rich messages, then measure
citizen engagement with our analytics dashboard.
Better yet, we're saving you steps. Create your message using a single interface, then send through
multiple channels (email, text, social media). CivicSend also auto -posts the content to your website.
Our goal with CivicSend was to create an e -communication tool that does everything you need it to
do... and nothing you don't. It's sending made simple.
M
MARKET INSIGHTS
Apps are used everywhere, for everything, by everyone.
Apps continue to dominate
the mobile web
Mobile device ownership is high — and growing. What are users doing on all those devices?
Using apps! Mobile apps areused everywhere for everything by everyone. You use apps, right?
86% of time spent on mobile
Your citizens do too.
devices is spent using apps
Mobile views surpassed desktop
Research shows that the average person looks at their mobile phone up to 150 times a day.
web views in 2014 & continue to rise
As more and more people adopt mobile devices we'll continue to see the user demand for
apps increase. Currently, 86% of the time we spend on mobile devices is spent using apps.
This provides a great opportunity for you to connect with citizens. You'll want to do everything
you can to make sure they can access your site content whenever, wherever, and however they
want— an app makes that possible.
Percent of +,
Lr{ime spent,''`.
``uyng mobile
'web vs appy"
z:.
2013 2014 scuaeEe FLURRY ANALYTICS
45
With seamless integration, the
CivicMobile app puts the power
of your CivicPlus® website conveniently
the palm of your citizens' hands.
Updates to your site are automatically
synced to the app in real-time.
Contact us today to learn more
about the exciting doors a
customized app can open for
your community.
O
Who's Using It?
San Gabriel, CA
Citrus Heights, CA
Brambleton Community Association, VA
Goose Creek, SC
And many others - take a look:
�r Android Mobile Apps
Apple Mobile Apps
Product Beriefits "
a Cross -Platform Compatibility — CivicMobile is designed to look and work great on both
Apple® iOS and Android® mobile devices.
• Fully Integrated — The CivicMobile app is seamlessly connected directly to your CivicPluse
website; your content will always be in -sync with your app.
o Custom Design — Our designers work hard to make sure that no matter what device your
citizens are on, your brand identity is instantly recognized.
• Push Notifications —Through integration with Notify Me® your citizens are able to receive
updates across all of their mobile devices.
• Custom Content — CivicMobile allows you to choose the most relevant content for your app.
• No additional resources — Once the app is designed and developed, there is no upkeep
on your end. Our expert team will make sure it stays up-to-date and follows the ever-
changing landscape of mobile apps.
What do you get?
• Choose to include up to 18 modules
• Include up to six web links for easy integration with any mobile -friendly web page
a Link to social media accounts (Facebook® Twittere and YouTub^
o Choose your own app name
am
Q CIVICMEDIA
DID YOU KNOW? Today's busy lifestyles clamor_ for information in a quick, easy -to -digest format—whenever, wherever.
If a local government really wants to stay connected with citizens, it's crucial to offer on -the -go info
CivicPlus is trusted by over and resources. With CivicMedia, now you can.
2,000 municipalities across the
U5, Canada, and Australia.
With experience and insight,
we've been helping local
governments achieve more with
CivicPlus has upgraded our previous media center module, now called CivicMedia, to include the
features you (and your citizens) want most. You can livestream media in high definition to nearly any
less for more than 15 years. device your citizens are using. Plus, store these videos for on -demand viewing later.
CivicMedia puts you in -touch with your citizens with:
Mobile Friendly Video with On -Demand Storage & Playback
• Easy access to videos anywhere and anytime
• High definintion playback on most mobile device
• Dedicated storage space separate from your website
High Definintion Livestreaming
o Clear and crisp viewing quality with high definition video streaming
• Engaging real-time live videos
Drag & Drop Uploading
• Easy-to-use drag and drop uploading tool
V
47
THE FEATURES YOU WANT
HD Wave Broadcaster & Minimum Broadcasting Requirements:
1. 1080p FULL HD (1920x1080)
Mobile friendly video
• CPU: Intel Corer• U Extreme 17-975 3.33GHz or Intel Corer- U Extreme i7-965 3.2GHz or AMD
On -demand storage and playback
Multi Core processors (AMD FX 4 -Core Processor, AMD FX 6 -Core Processor, AMD FX 8 -Core
Processor)
High definition video streaming
• Memory: 4GB—any DDR3 memory
e Available HD Space: 10MB or more available disk space
Livestream to all mobile devices
• Operating System: Microsoft Windows 7 or 8 compatible
• Bitrate: 2000 Kbs recommended
Drag and drop video uploading
2. 720p HD (1280x720)
Dedicated file storage
• CPU: Intel Core 2 Quad 3GHz or faster; AMD A -Series processor or faster
• Memory: 4GB
• Available HD Space: 10MB available disk space
• Operating System: Microsoft Windows 7 or 8 compatible
• Bitrate: 1200 Kbs and up recommended
3. 480p HD (854x480)
• CPU: Intel Core 2 Duo 2.66GHz
- •Memory: 1 G
• Available HD Space: 10MB available disk space
• Operating System: Microsoft Windows 7 or 8 compatible
• Bitrate: 512 Kbs and up recommended
CivicPlus — Technology that works with local government
We know technology moves fast, and we're committed to keeping up so you can keep up too -
Our goal is to help you connect with your citizens in the ways they want to connect with you.
Contact us today to learn more about CivicMedia and our other products, designed
with you in mind.
M
CivicPlus Virtual Webmaster Services NEM,' UNmB L�
The CivicPlus Virtual Webmaster service is designed to allow us to help you keep your website up-to-date and
relevant at the highest level of convenience toyou! Purchase of the Virtual Webmaster service will give you
access to a personal point of contact who can make additions and changes to your content as well as provide
consultation when needed. --- -- - - - --- --
Included in the Package
Included in the Virtual Webmaster package, you will receive:
An assigned content expert to help guide you
• 5 or 10 hours of personalized content attention per month (based on package purchased)
• Access to advice and consultation from one of our content experts
• Ability to have CivicPlus help you:
o -Add pages
o Rearrange navigation
o Update existing content
o Complete module entries
o Provide consultation and recommendations on current or new content
o And more!
Clients who currently take advantage of our Virtual Webmaster service have utilized this service to:
• Add agendas and minutes monthly
• Update calendar items
• Add new sections or pages to their content
• Consult on criteria for award eligibility
The Process
After purchasing the Virtual Webmaster service, you will be introduced to your content expert who will explain how
and when to submit content, schedule consultations, and answer any other questions you may have about the
process.
Most requests for content changes can be accommodated within 48 hours of receipt. However, limitations and
restrictions on turnaround may apply for large or exceptionally complicated requests.
291
CIVICREADY
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The CivicReady Solution Includes:
Emergency Preparedness Website
Mass Communication Portal
Automated Weather Warnings
Automated Health & Travel Alerts
Shelter Management System
Emergency Preparedness Consulting
Customizable Content Options
CivicReady, a product of CivicPlus® is designed specifically to help local
governments prepare and communicate quickly with citizens before, during,
and after emergencies and weather-related disasters. CivicPlus is a trusted
partner in harnessing technology to provide solutions that will help you serve
your community easier and more efficiently.
Advanced preparation and timely communication with citizens during an emergency is critical.
Imagine a system that can:
e Encourage emergency preparedness within communities
® Provide a central, trusted, and official source of emergency information
® Quickly distribute your message via web, email, SMS, voice, and social media
® Provide documented and time -stamped communication during emergencies
for post -incident request reimbursement.
CivicReady can help you do all of this.
Our cloud -based solution goes beyond sending out alerts and notifications. it is designed for high traffic,
low bandwidth connections to ensure clear, efficient communication when you need it most.
There's no other emergency notification system that can help you prepare, communicate, and respond
easier, better, and faster.
50
We provideyou with a cloud -based, customized website that's dedicated to.
your emergency management needs. The CivicReady solution includes: -
Emergency Preparedness Website -Provide your citizens with emergency preparedness content.
that details how to: Be Informed, Make A Plan, Build A Kit'and Get Involved. Citizens can visit the
site for preparedness information and important emergency updates. Comes pre -configured with
FEMA sourced emergency preparedness content that provides details to ensure your community is
as prepared as possible in the event of an emergency.
Mass Communication Portal - Equips local government to reach citizens via website, email, -
SMS, voice calls and social media platforms by Typing a single message so you can communicate
with citizens quickly and efficiently before, during and after an emergency. In addition to sending
notifications and official alerts, you can also post informational articles and images to educate and
engage citizens on your operations bldg.
+ Automated Weather Warnings - Warning notifications from the National Weather Service that
identify severe weather are instantly interpreted by the CivicReady system to determine severity
and exact areas of impact. Subscribers within the projected path are sent messages immediately.
No staff action is required to Initiate automatic notifications, saving you time and resources.
Customizable features include Targeted Warnings and Opt -In Subscriptions.
+- Automated Health & Travel Alerts - Keep citizens informed of life-threatening events and give
them extra time to prepare via official emergency notifications from the Center for Disease Control
(CDC), State Department (DOS), and World Health Organization (WHO)
+ Shelter Management System - Provides up-to-date shelter information for your community 2477.
Citizens can quickly view the location (including maps & photos), services (accessibility, medical
availability), and status (open, closed, full) of the shelters closest to them.
+ Emergency Preparedness Consulting - The CivicReady team is comprised of expert consultants
that can help you determine goals, plans, and implementations for your emergency management
programs. Our Initial Preparedness Assessment can help you identify threat levels in your
community so you can customize your website pages to fit those needs.
+ Customizable Content Options - We offer two levels of customization to suit your needs. Our
Basic Content Customization package includes customizable disaster pages, two custom spotlights,
a custom contact page, and a custom domain name. The Extensive Content Customization
package includes customizable disaster pages, a multi -page plan, custom content development,
three custom links, three custom spotlights, a custom contact page, and a custom domain name.
CIVICPLUS`
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51
Recruit Easier. Hire Faster. Engage Better.
Hiring is not an administrative task. Hiring the right employee is a strategic endeavor that can
change the culture of your community.
At CivicHR our goal is to provide you with a tool that will not only reduce the amount of time
you spend sourcing and recruiting, but will also help you identify and attract top talent at all
levels of your organization.
Meet the CivicHR Applicant Tracking System. This web -based software provides you with tools
to easily manage job descriptions, publish open positions, accept online applications and
screen candidates to help easily hire top talent in less time!
Performance Based Hiring - Use our Performance
Profiles to create clear expectations for
candidates that will attract high -performers and
reduce turnover.
Social Network Integration - With the click of a
button, automatically postjobs to your Career
Portal, Facebook, Twitter, Unkedln, Craigslist and
others.
49 Job Management Module - Manage all the
details for your many positions in one single
location and make it easy to keep things upto-
date with collaborative feedback.
52
Dynamic Assessment Lists - Custom job
specific assessments allow you to screen
candidates for competencies that you've
identified in your top employees
Resume Parsing - Let passive candidates
come to you. All resumes uploaded into
the system are automatically parsed and
searchable from within the database.
Reporting - Full reporting framework includes
Candidate Sourcing, Candidate Status, Job
Descriptions, Career Portal Metrics and EEO -t
compliance reporting.
Logging in just got easier.
BENEFITS SECTION:
SingleSign-on
Manage Users from the Active Directory
CivicPlus is working to make CivicEngage the easiest to use CMS for local government. As part ofthat
we've added ADFS support to reduce the need and frustrations multiple logins can cause in the workday.
Connect with other systems
Now your users can get right doing what they need to. On top of that your IT team will be able to manage
users across multiple systems from a single location.
ADFS simplifies access to systems and applications by using a claims -based authentication and access
authorization mechanism to maintain application security.
CivicEngage ADFS at a glance
Our solution offers the following features:
a Ability to login into the CMS from any device with an Active Directory username and password.
a Auto -account generation
o Group syncing
a One-time login for users logged into a domain computer
o Choose which internal pages and modules are used for ADFS login and which are not
a Customize the design of your ADFS login page
Contact your Sales Representative or Account Manager for additional details.
CIVICPLUS°
53
Take Your Website to
the Next Level
Sometimes, a department or a
division within your organization
has a need to distinguish
information from the parent site.
A Department Header Package
is a cost-effective way for
these groups to informatively
and graphically differentiate
themselves from the look of the
main—or parent—site while still
falling under the umbrella of
the same Content Management
System administration.
• Unique site URL (if applicable)
• Custom site identifier/logo
• Unique homepage that follows the layout of the parent site
• Your own global navigation and menus
• Custom background image and/or slideshow images (if applicable)
• Unique graphical buttons
• Choice of what modules to use on the homepage_
• Shared login and modules with the parent site (design of module pages will
match parent site design)
THEME ADDITION INCLUDES:
• All of the above
• Customized color palette for the department header homepage and interior
pages (does not include View All version of modules).
54
EXHIBIT B
City of Diamond Bar standard SaaS Terms and Conditions
(Revised 4/21/2016)
1. Software -as -a -Service (SaaS) as used in this document is defined as the capability provided to the
consumer to use the provider's applications running on a cloud infrastructure. The applications are
accessible from various client devices through a thin client interface such as a Web browser (e.g., Web -
based email) or a program interface. The consumer does not manage or control the underlying cloud
infrastructure, including network, servers, operating systems, storage or even individual application
capabilities, with the possible exception of limited user -specific application configuration settings.
2. Data Ownership: The City will own all right, title and interest in its data that is related to the services
provided by this contract. The service provider shall not access City user accounts or City data, except (1)
in the course of data center operations, (2) in response to service or technical issues, (3) as required by
the express terms of this contract, or (4) at the City's written request.
3. Data Protection: Protection of personal privacy and data shall be an integral part of the business
activities of the service provider to ensure there is no inappropriate or unauthorized use of City
information at any time. To this end, the service provider shall safeguard the confidentiality, integrity and
availability of City information and comply with the following conditions:
a. The service provider shall implement and maintain appropriate administrative, technical and
organizational security measures to safeguard against unauthorized access, disclosure or theft of
personal data and non-public data. Such security measures shall be in accordance with
recognized industry practice and not less stringent than the measures the service provider
applies to its own personal data and non-public data of similar kind.
b. All data obtained by the service provider in the performance of this contract shall become and
remain property of the City.
c. All personal data shall be encrypted at rest and in transit with controlled access. Unless
otherwise stipulated, the service provider is responsible for encryption of the personal data. Any
stipulation of responsibilities will identify specific roles and responsibilities and shall be included in
the service level agreement (SLA), or otherwise made a part of this contract.
d. Unless otherwise stipulated, the service provider shall encrypt all non-public data at rest and in
transit. The City shall identify data it deems as non-public data to the service provider. The level
of protection and encryption for all non-public data shall be identified and made a part of this
contract.
e. At no time shall any data or processes — that either belong to or are intended for the use of a
City or its officers, agents or employees — be copied, disclosed or retained by the service provider
or any party related to the service provider for subsequent use in any transaction that does not
include the City.
f. The service provider shall not use any information collected in connection with the service
issued from this proposal for any purpose other than fulfilling the service.
4. Data Location: The service provider shall provide its services to the City and its end users solely from
data centers in the U.S. Storage of City data at rest shall be located solely in data centers in the U.S. The
service provider shall not allow its personnel or contractors to store City data on portable devices,
including personal computers, except for devices that are used and kept only at its U.S. data centers. The
service provider shall permit its personnel and contractors to access City data remotely only as required
to provide technical support. The service provider may provide technical user support on a 24/7 basis
using a Follow the Sun model, unless otherwise prohibited in this contract.
5. Security Incident or Data Breach Notification: The service provider shall inform the City of any security
incident or data breach.
a. Incident Response: The service provider may need to communicate with outside parties
regarding a security incident, which may include contacting law enforcement, fielding media
inquiries and seeking external expertise as mutually agreed upon, defined by law or contained in
City of Diamond Bar 10 Website Design/Hosting/Maintenance 12/2016
1205996.1 -
the contract. Discussing security incidents with the City should be handled on an urgent as -
needed basis, as part of service provider communication and mitigation processes as mutually
agreed upon, defined by law or contained in the contract.
b. Security Incident Reporting Requirements: The service provider shall report a security incident
to the appropriate City identified contact immediately as defined in the SLA.
c. Breach Reporting Requirements: If the service provider has actual knowledge of a confirmed
data breach that affects the security of any City content that is subject to applicable data breach
notification law, the service provider shall (1) promptly notify the appropriate City identified
contact within 24 hours or sooner, unless shorter time is required by applicable law, and (2) take
commercially reasonable measures to address the data breach in a timely manner.
6. Breach Responsibilities: This section only applies when a data breach occurs with respect to personal
data within the possession, or control of service provider.
a. The service provider, unless stipulated otherwise, shall immediately notify the appropriate City
identified contact by telephone in accordance with the agreed upon security plan or security
procedures if it reasonably believes there has been a security incident.
b. The service provider, unless stipulated otherwise, shall promptly notify the appropriate City
identified contact within 24 hours or sooner by telephone, unless shorter time is required by
applicable law, if it confirms that there is, or reasonably believes that there has been a data
breach. The service provider shall (1) cooperate with the City as reasonably requested by the City
to investigate and resolve the data breach, (2) promptly implement necessary remedial
measures, if necessary, and (3) document responsive actions taken related to the data breach,
including any post -incident review of events and actions taken to make changes in business
practices in providing the services, if necessary.
c. Unless otherwise stipulated, if a data breach is a direct result of the service provider's breach
of its contract obligation to encrypt personal data or otherwise prevent its release, the service
provider shall bear the costs associated with (1) the investigation and resolution of the data
breach; (2) notifications to individuals, regulators or others required by state law; (3) a credit
monitoring service required by state (or federal) law; (4) a website or a toll-free number and call
center for affected individuals required by state law — all not to exceed the average per record per
person cost calculated for data breaches in the United States (currently $201 per record/ person)
in the most recent Cost of Data Breach Study: Global Analysis published by the Ponemon
Institute34 at the time of the data breach; and (5) complete all corrective actions as reasonably
determined by service provider based on root cause; all [(1) through (5)] subject to this contract's
limitation of liability
7. Notification of Legal Requests: The service provider shall contact the City upon receipt of any
electronic discovery, litigation holds, discovery searches and expert testimonies related to the City's data
under this contract, or which in anyway might reasonably require access to the data of the City. The
service provider shall not respond to subpoenas, service of process and other legal requests related to
the City without first notifying the City, unless prohibited by law from providing such notice.
8. Termination and Suspension of Service:
a. In the event of a termination of the contract, the service provider shall implement an orderly
return of City data in a CSV or another mutually agreeable format at a time agreed to by the
parties and the subsequent secure disposal of City data.
b. During any period of service suspension, the service provider shall not take any action to
intentionally erase any City data.
c. In the event of termination of any services or agreement in entirety, the service provider shall
not take any action to intentionally erase any City data for a period of:
10 days after the effective date of termination, if the termination is in accordance with the
contract period
30 days after the effective date of termination, if the termination is for convenience
60 days after the effective date of termination, if the termination is for cause
City of Diamond Bar i 1 Website Design/Hosting/Maintenance 12/2016
1205996.1
After such period, the service provider shall have no obligation to maintain or provide any City
data and shall thereafter, unless legally prohibited, delete all City data in its systems or otherwise
in its possession or under its control.
d. The City shall be entitled to any post -termination assistance generally made available with
respect to the services, unless a unique data retrieval arrangement has been established as part
of the SLA.
e. The service provider shall securely dispose of all requested data in all of its forms, such as
disk, CD/DVD, backup tape and paper, when requested by the City. Data shall be permanently
deleted and shall not be recoverable, according to NIST -approved methods. Certificates of
destruction shall be provided to the City.
9. Background Checks: The service provider shall conduct criminal background checks and not utilize any
staff, including subcontractors, to fulfill the obligations of the contract who have been convicted of any
crime of dishonesty, including but not limited to criminal fraud, or otherwise convicted of any felony or
misdemeanor offense for which incarceration for up to 1 year is an authorized penalty. The service
provider shall promote and maintain an awareness of the importance of securing the City's information
among the service provider's employees and agents.
10. Access to Security Logs and Reports: The service provider shall provide reports to the City in a format
as specified in the SLA agreed to by both the service provider and the City. Reports shall include latency
statistics, user access, user access IP address, user access history and security logs for all City files
related to this contract.
11. Contract Audit: The service provider shall allow the City to audit conformance to the contract terms.
The City may perform this audit or contract with a third party at its discretion and at the City's expense.
12. RESERVED
13. Change Control and Advance Notice: The service provider shall give advance notice (to be
determined at the contract time and included in the SLA) to the City of any upgrades (e.g., major
upgrades, minor upgrades, system changes) that may impact service availability and performance. A
major upgrade is a replacement of hardware, software or firmware with a newer or better version in order
to bring the system up to date or to improve its characteristics. It usually includes a new version number.
14. Security: The service provider shall disclose its non-proprietary security processes and technical
limitations to the City such that adequate protection and flexibility can be attained between the City and
the service provider. For example: virus checking and port sniffing — the City and the service provider
shall understand each other's roles and responsibilities.
15. Non -disclosure and Separation of Duties: The service provider shall enforce separation of job duties,
require commercially reasonable non -disclosure agreements, and limit staff knowledge of City data to that
which is absolutely necessary to perform job duties.
16. Import and Export of Data: The City shall have the ability to import or export data in piecemeal or in
entirety at its discretion without interference from the service provider. This includes the ability for the City
to import or export data to/from other service providers.
17. RESERVED
18. Subcontractor Disclosure: The service provider shall identify all of its strategic business partners
related to services provided under this contract, including but not limited to all subcontractors or other
entities or individuals who may be a party to a joint venture or similar agreement with the service provider,
and who shall be involved in any application development and/or operations.
19. Right to Remove Individuals: The City shall have the right at any time to require that the service
provider remove from interaction with City any service provider representative who the City believes is
City of Diamond Bar 12 Website Design/Hosting/Maintenance 12/2016
1205996.1
detrimental to its working relationship with the service provider. The City shall provide the service provider
with notice of its determination, and the reasons it requests the removal. If the City signifies that a
potential security violation exists with respect to the request, the service provider shall immediately
remove such individual. The service provider shall not assign the person to any aspect of the contract or
future work orders without the City's consent.
20. Business Continuity and Disaster Recovery: The service provider shall provide a business continuity
and disaster recovery plan upon request and ensure that the City's recovery time objective (RTO) of XXX
hours/days is met. (XXX shall be negotiated by both parties.)
21. Compliance: The service provider represents and warrants that the City's website and other
deliverables will feature compliance Section 508 and WCAB Level A & AA upon Go -Live. Such features
shall include but are not limited to:
a. All menu items are clickable
b. Submenus display throughout the site
C. Alt tags are used for images
d. Site maps are dynamically generated
e. Documents and links can be set to open in the same window
Notwithstanding the forgoing, City and the service provider warrant and agree that City shall assume
responsibility for website content upon Go -Live.
22. Web Services: The service provider shall use Web services exclusively to interface with the City's
data in near real time when possible.
23. Encryption of Data at Rest: The service provider shall ensure hard drive encryption consistent with
validated cryptography standards as referenced in HIPS 140-2, Security Requirements for Cryptographic
Modules for all personal data, unless the City approves the storage of personal data on a service provider
portable device in order to accomplish work as defined in the statement of work.
City of Diamond Bar 13 Website Design/Hosting/Maintenance 12/2016
1205996.1
CITY COUNCIL
Agenda 47.1
Meeting Date: December 20,201
AGENDA REPORT
TO: Honorable Mayor and MembeSs of the City Council
VIA: James DeStefano, City Ma ia er.._
TITLE: RESOLUTION NO. 20164# APPROVING THE COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM ALLOCATION INCLUDING $200,014 IN FISCAL
YEAR 2017-2018 FUNDS AND $12,552 FROM UNALLOCATED BALANCE OF
FUNDS FOR THE TOTAL AMOUNT OF $212,566
RECOMMENDATION:
It is recommended that the City Council open the public hearing, receive testimony and adopt the
Resolution.
Funding for the CDBG Program is received from the Federal Government. Approval of the 2017-
2018 CDBG budget will be incorporated into the Fiscal Year 2017-2018 City Budget. The CDBG
Program does not impact the City's General Fund budget.
BACKGROUND:
By way of a Cooperative Agreement, the City of Diamond Bar is part of the Los Angeles County
Community Development Commission's Community Development Block Grant (CDBG) Program.
The CDBG Program was established through the Housing and Community Development Act of 1974.
The primary goals of the CDBG program are to provide for the development of viable urban
communities by providing decent housing and a suitable living environment and expanding economic
opportunities, principally for persons of low and moderate income. Eligible CDBG projects are those
that meet one of the following national objectives for the program:
• Benefiting low and moderate income persons;
• Addressing slums or blight; or
• Meeting a particular urgent community development need.
The projects must also meet one of the eligible activity categories which include acquisition of real
property for an eligible use; acquisition, construction, and rehabilitation of public facilities; demolition
and clearance of deteriorated buildings; community service for low and moderate income households;
removal of barriers that restrict the mobility for elderly or disabled persons; or special economic
development activities.
Funds may be used for a variety of community development activities such as public services, ADA
retrofit and improvements for parks, public works projects, and home improvement programs. The
funds may only be used within low and moderate -income census tracts (of which the City has none)
and/or to benefit low and moderate -income persons and/or presumed eligible persons (elderly or
disabled).
The Los Angeles County Community Development Commission (LACDC) has determined that the
City of Diamond Bar's preliminary CDBG allocation for Fiscal Year 2017-2018 is $200,014. In
addition to the annual allocation, the City will have $12,552 from the accumulated balance of
unexpended CDBG funds to use for the FY 2017-2018 CDBG Program, for a combined total program
budget of $212,566.
LACDC anticipates notification of the final allocation by early 2017. Additionally, the LACDC has
indicated that the CDBG Program may continue to experience funding reductions in the future and
the City should be prepared to accommodate the federal funding reduction. In the event that the
actual CDBG funding levels vary from the estimate, the City may adjust the proposed projects and
budgets proportionately to the lower funding level.
The City's approved projects and budget must be submitted to the Los Angeles County CDC by
February 1, 2017. The City of Diamond Bar's projects and budget will ultimately become part of the
Los Angeles County's CDBG program application to the U.S. Department of Housing and Urban
Development (HUD).
Prior to approval of the programs and budget, a public hearing is required to receive and consider
citizen input on the proposed CDBG Program. The public hearing notice was posted in various
locations in the City including the SCAQMD/Government Center, Diamond Bar Library and Heritage
Park. Additionally, the City sent a Request for Proposals to all interested organizations regarding the
availability of CDBG funding. Based on the proposals submitted by non-profit agencies and City
Departments, past history of applicants, and the availability of funds, funding recommendations have
been developed. Prior to a project being funded, eligibility is determined and the sub -recipients must
meet the Federal regulations/requirements. The City provides support to the projects that receive
funding with technical assistance and monitoring to ensure compliance. The City is responsible for
overseeing the operations of all the sub -recipient supported activities including compliance with all
applicable Federal requirements and for monitoring the achievement of performance goals.
The cost of project administration and contract compliance services are charged on a project -based
model which allows the City to pay for costs associated with meeting the regulatory requirements on
a per project basis. CDBG project administration is being implemented by City staff with assistance
from the City's consultant — Diana Cho and Associates.
As part of the application process, the City must describe the programs that are currently being
implemented and how those programs are meeting the goals and objectives that have been
established by the City.
CURRENT CDBG PROJECTS AND ALLOCATIONS FOR FY 2016 - 2017 ($572,236)
YMCA Child Care and Day Camp Program ($11,516) — The YMCA declined the City's allocation of
CDBG funding for this year due to changes in the organization's structure and the substantial
2
increase in CDBG documentation required for program implementation and operations. Furthermore,
the YMCA was appreciative of the past years' funding for the families in Diamond Bar. The
unexpended funds will be re -allocated to the FY 2017-2018 CDBG projects.
Senior Programming ($20,124) - Provides senior activities including information and referral,
physical mobility classes, seminars, arts and crafts, game days, senior excursions, and special
events. General Insurance has been purchased for the senior groups utilizing the Heritage Park
Community Center and Diamond Bar Center. Over 500 seniors participate in the various programs
and activities offered by the City.
Home Improvement Program (HIP) ($100,000) — The Home Improvement Program (HIP) guidelines
were updated and revised this year. HIP offers deferred loans to eligible low- and moderate -income
homeowners for necessary home improvements as well as repairs to mitigate building and safety
code deficiencies and/or violations. HIP is administered by the City's consultant — SJC 3 Consulting,
Inc. Currently, one (1) rehabilitation project is in the bidding phase, one (1) project is pending credit
review, and three (3) projects are in Committee review. During this program year, four (4) additional
applications were processed and/or approved. However, the rehabilitation work for these 4
applicants did not commence since the homeowners decided not to continue participating in the
program.
ADA Improvements at Star Dust and Longview South Mini -Parks ($141,313) - Funding is
provided to construct ADA improvements at Star Dust and Longview South Mini -Parks for the
removal of architectural barriers to allow handicap access within the parks. However, the CDBG
funds will only be used for the ADA improvements at Longview South Mini -Park since a Prop A -Safe
Parks Grant was awarded earlier this year to the City for the Star Dust Park Improvements. In
addition, the Longview South ADA improvements have been bundled with other improvements to be
constructed at Longview South Park. The project bid specifications for the Longview South
Improvements Project are under review by the LACDC and bid advertisement is scheduled for project
construction.
Design of Two Bridges at Sycamore Canyon Park ADA Improvements ($74,283) — Provides
funding for design costs associated with the retro -fit of two (2) bridges and connecting walkways at
Sycamore Canyon Park. This project will now use another available funding source for design costs
and the construction of the improvements may be performed through one of the City's in-house
maintenance services contracts. The unexpended funds will be transferred to the City's CDBG
Unallocated Balance of Funds by LACDC at the end of the program year for future allocation.
Morning Canyon ADA Parkway Improvements ($225,000) — The FY 2016-2017 CDBG Program
was amended to provide funding for the Morning Canyon ADA Parkway Improvements. The scope of
work includes work items that will provide for the removal of architectural and/or material barriers to
ADA accessibility. Preparation of the bid specifications is in progress and will be submitted to
LACDC for review prior to bid advertisement.
PROPOSED CDBG PROJECTS AND ALLOCATIONS FOR FY 2017-2018 -
$200,014 in New FY 2017-2018 Funds and $12,552 in Prior Year's Unallocated/Reprogrammed
Funds for a combined total of $212,566
Based upon Federal regulations, CDBG funds must be allocated and expended within three (3) years.
In addition, cities are strongly encouraged by the LACDC to allocate all monies as soon as feasible.
3
The recommendation for the distribution of CDBG funds is as follows:
2017-2018 Public Service - $30,002 (15% of $200,014 of New FY 2017 — 2018 Funding)
The Public Service cap for Fiscal Year 2017-2018 is $30,002, or 15% of the FY 2017-2018 CDBG
annual allocation. Two (2) funding applications were submitted for Public Service monies including
the City's Senior Programming and the Service Center for Independent Life (SCIL). For the FY 2017-
2018 CDBG funding cycle, staff recommends the following Public Service allocation.
City Senior Program FY 16-17 Allocation $20,124
FY 17-18 Total Requested $29,984
FY 17-18 Funding Recommendation $20,002
As in prior years, the Senior Program proposes to combine and include several of the activities and
supplies as requested by the Diamond Bar Senior Citizens Club, Diamond Bar Chinese Evergreen
Senior Association, Sunshine Seniors Group, Diamond Age Senior Citizen Association, and Super
Diamond Age Senior Citizen Association. The CDBG applications for funding from the senior clubs
are listed below:
• Diamond Bar Senior Citizens Club - $10,000
Funding is requested for liability insurance and senior club activities.
• Diamond Bar Chinese Evergreen Senior Association - $1,000
Funding is requested liability insurance and support for senior activities.
• Sunshine Seniors Group - $10,000
Funding is requested for liability insurance and for events supporting seniors.
• Diamond Age Senior Citizen Association - $5,500
Funding is requested for liability insurance and for senior club activities.
• Super Diamond Age Senior Citizen Association - $10,000
Funding is requested for liability insurance and for senior club activities.
The amount of funds requested for Senior Programming has typically exceeded the CDBG public
service projects allocation. For FY 2017-2018, the additional funds required for the City's Senior
Program will be paid through the Community Services budget as in prior years. The requested use of
FY 2017-2018 CDBG funds (which includes a portion of the funding requested by each of the five (5)
senior clubs) is identified in the attached memo from the Community Services Director and is
summarized below:
City Senior Program
Senior Coordinator $19,084
Supplies $ 2,400
Senior Clubs $ 5,000 for Liability Insurance ($1,000 per club)
$ 3,500 each for Program Support ($700 per club)
Total Requested $29,984
Allocation by Community
Services for Senior
Programs
It is recommended that $20,002 be allocated for Senior Programming. This amount will provide for a
portion of the costs for the staff position, supplies, and $1,700 for each of the five (5) Senior Clubs. In
addition, the proposed allocation includes funding for CDBG project administration.
F1
Service Center for Independent Life FY 17-18 Allocation $ -0-
(SCIL) FY 17-18 Request $15,000
FY 17-18 Recommendation $10,000
CDBG funds are requested for the purchase and installation of assistive devices such as grab bars,
wheelchair ramps and shower chairs for senior citizens and people with disabilities. This new project
will be administered by the Service Center for Independent Life (SCIL) for eligible Diamond Bar
residents in order to promote independence and greater quality of life for the elderly and people with
disabilities. SCIL will be responsible for operating costs, salaries, benefits, and all travel costs as the
funding request is for the purchase and installation of equipment only. Approximately 20 Diamond
Bar residents will be assisted by SCIL. The proposed allocation of $10,000 will include funding for
CDBG project administration.
Public Service Sub -total Request
Recommended Public Service Allocation
Funding
$182,56
a�t►Lr)rTifrmt-WIAM&Mrrx+ZCl+7 • 'i�TiTi!
The allocation for Public Works and Housing projects includes $170,012 from the FY 2017-2018
allocation and $12,552 in unallocated CDBG funds accumulated from project savings and deferred
loan repayments. Staff recommends that the $186,564 be allocated for the Home Improvement
Program and Starshine Park ADA Improvements and Retrofit Project.
Home Improvement Program FY 16-17 Allocation $100,000
FY 17-18 Request $100,000
FY 17-18 Recommendation $100,000
To provide deferred loans to eligible low and moderate -income homeowners for necessary home
improvements as well as repairs to mitigate building and safety code deficiencies and/or violations.
The proposed allocation includes program administration funds for the HIP consultant.
Starshine Park ADA Improvements
and Retrofit Project
FY
16-17
Allocation
$ -0-
FY
17-18
Request
$74,250
FY
17-18
Recommendation
$82,564
To provide for design and specifications for the removal of existing rubberized playground surfacing,
removal of sand and installation of new rubberized surfacing material at Starshine Park. The project
is eligible under the CDBG funding criteria to remove existing barriers in order to provide accessibility
for severely disabled adults and the elderly so they can access playground areas with their children or
grandchildren. Staff is recommending a higher funding level from the funding request of $74,250 to
include funding for CDBG project administration and contract compliance.
Public Works and Housing Sub -total Request $174,250
Recommended Public Works and Housing Allocation $182,564
TOTAL 2017 - 2018 CDBG FUNDS REQUESTED $219,234
TOTAL AVAILABLE /RECOMMENDED 212 5 6
5
The purpose of the public hearing is to solicit public testimony and receive presentations from the
public service organizations requesting funds. It is an opportunity for the City Council to question the
proposed public service organizations as well as City staff regarding the applications under
consideration.
Prepared by:
Diana Cho,
CDBG Consultant
Attachments:
A - Matrix of Projects / Recommended Funding Options
B - Resolution 2016-##
C - CDBG Project Applications
ATTACHMENT A
CITY OF DIAMOND BAR
COMMUNITY DEVELOPMENT BLOCK GRANT
2017-18 PROGRAM YEAR
Agency
Service
City Council
Requested
Staff . City Council
Provided
Allocated FY 16-17
Funds FY 17-18
Recommendations, Allocation
Public Servicg.
$30,002
15%
City of Diamond Bar
Senior
Parks and
Services
$20,124
$29,984
$20,002
Recreation
Diamond Bar Senior
Senior
Included in
Community Services
Included in
Community
Included in City
Citizens Club
Services
Dept. Allocation
Services Dept.
Request
Request
Sunshine Seniors
Senior
Included in
Community Services
Included in
Community
Included in City
Club
Services
Dept. Allocation
Services Dept.
Request
Request
Diamond Bar
Senior
Included in
Included in
Community
Included in City
Evergreen Senior
Services
Community Services
Services Dept.
Request
Club
Dept, Allocation
Request
Diamond Age Senior
Senior
Included in
Included in
Community
Included in City
Citizen Association
Services
Community Services
Dept. Allocation
Services Dept.
Request
Request
Super Diamond Age
Senior
Included in
Included in
Community
Included in City
Senior Citizen
Services
Community Services
Services Dept.
Request
Association
Dept. Allocation
Request
Diamond Bar/
Child Care
$11,516
$ -0-
$ -0-
Walnut YMCA
Day Camp
Service Center for
Senior and
Independent Life
Disabled
$ -0-
$15,000
$10,000
(SCIL)
Services
Sub -total
$31,640
$44,984
$30,002
CITY OF DIAMOND BAR
COMMUNITY DEVELOPMENT BLOCK GRANT
2017-18 PROGRAM YEAR
City Council
Requested
Staff City
Agency
Service Provided
Allocated
Funds
Council
Recommendations
FY 16-17
FY 17-18
Allocation
Public Works'
and Housing
85% I
$170,012
Unallocated
Balance
12,552
TOTAL
$182,564'
City of Diamond Bar
Home
Community
Improvement
$100,000
$100,000
$100,000
Development
Program
ADA
Improvements
City of Diamond Bar
at Star Dust
$141,313
$ -0-
$ -0-
Public Works
Park and
Longview
South Park
Design of Two
Bridges at
Sycamore
City of Diamond Bar
Canyon Park
$74,283
$ -0-
$ -0-
Public Works
ADA
Improvements
Morning
City of Diamond Bar
Canyon ADA
$225,000
$ -0-
$ -0-
Public Works
Parkway
Improvements
Starshine Park
City of Diamond Bar
ADA
Improvements
$ -0-
$74,250
$82,564
Public Works
and Retrofit
Project
Sub -total
$540,596
$174,250
$182,564
Total
$572,236
$219,234
$212,566
RESOLUTION 2016-##
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING
THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM INCLUDING
$200,014 IN FISCAL YEAR 2017-2018 FUNDS AND $12,552 FROM UNALLOCATED
BALANCE OF FUNDS FOR THE TOTAL AMOUNT OF $212,566
WHEREAS, On August 22, 1974, the President of the United States signed into law the Housing
and Community Development Act of 1974 (Act); and
WHEREAS, the primary goals of Title 1 of the Act are the development of viable urban
communities by providing decent housing and a suitable living environment, and expanding economic
opportunities, principally for persons of low and moderate income; and
WHEREAS, the City of Diamond Bar has received notification of the availability of $200,014 in
Fiscal Year 2017-2018 Federal Community Development Block Grant (CDBG) funds to further the
attainment of these goals during; and
WHEREAS, the City has $12,552 in unallocated CDBG funds accumulated from project savings
and deferred loan repayments; and
WHEREAS, the combined total of $212,566 in CDBG funds is available to use for FY 2017-2018
projects; and
WHEREAS, suggestions have been requested from residents, community organizations, and City
Departments for the utilization of these funds; and
WHEREAS, the City has published information regarding eligible activities under the Act and met
with all interested groups and conducted a public hearing to solicit comments and suggestions from the
community for the utilization of these funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows:
Section 1. The funding allocation for the 2017-2018 Program year shall be:
PUBLIC SERVICE $ 30,002
Senior Programming $ 20,002
Service Center for Independent Life (SCIL) $ 10,000
PUBLIC WORKS AND HOUSING $182,564
Home Improvement Program $100,000
Starshine Park ADA Improvements
And Retrofit Project $ 82,564
Section 2. That the City Manager is authorized and directed to submit the City's final Planning
Summary for Fiscal Year 2017-2018 to the County of Los Angeles, reflecting the funding allocations set
forth herein. Should the City's final allocation vary by more than twenty-five percent (25%) from the
figures contained herein, the City Manager is authorized to allocate the additional funds to eligible
activities.
Section 3. That the City Manager is authorized to execute the contractual and related documents
to be prepared by the County of Los Angeles that are required for the implementation of the
projects/programs set forth herein.
Section 4. This Resolution shall take effect from and after the date of its passage and adoption.
PASSED, APPROVED, AND ADOPTED this 20th day of December, 2016.
Jimmy Lin, Mayor
I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the
foregoing Resolution No. 2016-## was duly and regularly passed and adopted by the City Council of the
City of Diamond Bar, California, at its adjourned regular meeting held on the 20th day of December, 2016,
by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
2
Tommye A. Cribbins, City Clerk
City of Diamond Bar
CDBG Applications are available to be reviewed in the City Clerk's Office during normal
business hours or in the Diamond Bar Library.
FY 2017-2018 CDBG Program
Applications and Proposals
. CITY OF DIAMOND BAR
I i I
COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR PROPOSALS
2017-2018 PROGRAM YEAR
Funding is contingent upon the project's eligibility under the 1974 Housing and Community Cur -
Development Act as amended and Cit Council
City approval. This application must be completed,
and supplemental information regarding the organization and proposed project may be
attached. The minimum funding request is $10,000 per project.
APPLICATION DEADLINE: Monday, November 14 2016 5:00 p.m.
APPLICATION SUMMARY
Organization: City of Diamond Bar
Project Name: Home Amount Requested: $100,000
Improvement
Location of 21810 Copley Drive
Project:
Funds would be used Provide grants and/or deferred loans to eligible low and moderate income
to: homeowners for necessary improvements as well as to mitigate building and
safety violations.
GENERAL INFORMATION
Organization 21810 Copley Drive City: Diamond Bar
Address:
Telephone/Fax Number: (909) 839-7080 E-mail Mada.TorresCastaneda Diamond
Address: BarCA.Gov
Contact Person/Title: City Staff
Officials authorized to represent organization and expend funds:
Name: Title:
Name: Title:
Federal LD Number/Non-Profit N/A
Status:
This application is proposing a existing X Project. (Check).
new
Has the project received past funding from the City of Yes
Diamond Bar?
If yes, please identify the year/amount and source of $120,000 (2016/2017)
funding:
GOALS AND OIBJECTIVE OF PROJECT
Provide a detailed description of the proposed project by describing precisely what is to be
accomplished with the requested funds.
The objective of the Home Improvement Program is to provide grants and loans to assist low- and
moderate -income residential owner/occupants in maintaining the City's existing residential
neighborhoods through home rehabilitation.
Describe the specific purpose of the project; identify the problems the project is intended to solve, and
the age group of those to be served.
The purpose of the Home Improvement Program is to preserve and enhance single family
residential neighborhoods throughout the City; to provide grants and loans to eligible
homeowners of single family detached dwellings for the preservation of safe, decent and sanitary
housing; correct hazardous structural conditions; to make modifications necessary to provide
ADA access to dwellings, to improve the overall exterior appearance of the home to eliminate
blight, and correct exterior code violations through the provision of grants and loans.
Describe the specific purpose of the project; identify the problems the project is intended to solve,
and the age group of those to be served.
Housing Rehab to eliminate blight and maintain affordable housing stock for low and moderate
income residents.
Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate).
Citywide
PROJECT CLIENT PROFILE
Diamond Bar clients assisted in previous year: 2
Diamond Bar clients assisted which meet the low/moderate income requirements: 2
Diamond Bar clients expected to be assisted in new project year:
Describe the characteristics of client population in target area, including age, sex, income level, and
ethnic background. Relate how the project will meet the federal requirements of benefiting
low/moderate income persons.
The City of Diamond Bar does not have a target area. However, the client population are low and
moderate income homeowners in the City of Diamond Bar. This program meets the federal
requirements/national objective CFR 570.205 by providing housing rehabilitation to low and moderate
income homeowners Citywide.
Is your organization familiar with the CDBG electronic client data requirements? Yes
Is your organization familiar with the CDBG reporting requirements? Yes
FINANCIAL INFORMATION
Please attach a proposed budget of the project. Include all items that CDBG funds are being requested
to be used for. Include all other sources of funding and the total budget of the organization.
Proposed HIP Budget (16-17)
$100,000
Estimated Construction Cost
$75,900
Construction Contingency
$2,000
Lead/Asbestos Testing Costs
$1,500
Title Report Fees
$600
Rehabilitation Administration
$20,000
I hereby certify that if funds are granted to our organization they will be used to benefit low and
low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement
with the City w' efine other reporting provisions and federally required assurances.
Signature: 1
Title: Principal
Date: 11/06/2016
CITY OF DIAMOND BAR
I I I I COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR PROPOSALS
2017-2018 PROGRAM YEAR . G
cl i4 e t:'',6
Funding is contingent upon the project's eligibility under the 1974 Housing agdiCo��ufuty„
Development Act as amended and City Council approval. This application mu xj be8 ;,trill' A..
completed, and supplemental information regarding the organization and proposed project
may be attached. The minimum funding request is $10,000 per project.
APPLICATION DEADLINE: Monday, November 14, 2016 5:00 p.m.
APPLICATION SUMMARY
Organization: City of Diamond Bar
Project Name: Starshine Park ADA Amount Requested: $74,250
Improvements and
Retrofit Project
Location of 20839 Starshine Road, Diamond Bar, CA 91765
Project:
Funds would be used to: The Starshine Park ADA Improvements and Retrofit Project includes the
removal of 1,700 sq. ft. of pour -in-place (PIP) rubberized material and 500
sq. ft. of sand, and installation of approximately 2,200 sq. ft of rubberized
material. The improvements will provide an unobstructed path of travel
and accessibility to the public, including children, the elderly and disabled,
improving access to playground equipment at Starshine Park, located at
20839 Starshine Rd. The proposed project would utilize CDBG funds for
project design and specifications, removal of PIP and sand, and
replacement with 2,200 sq. ft. of new rubberized material.
GENERAL INFORMATION
Organization 21810 Copley Drive City: Diamond Bar
Address
Telephone/Fax Number: (909) 839-7013 E-mail Address: asantos@diamondbarca.gov
Contact Person/Title: Anthony Santos, Assistant to the City Manager
Officials authorized to represent organization and expend funds:
Name: David Liu
Name: Anthonv Jordan
Federal LD Number/Non-Profit 95-4210629
Status:
Title: Public Works Director/ City Engineer
Title: Parks Superintendent
This application is proposing a X existing Project. (Check).
new
Has the project received past funding from the City of No
Diamond Bar?
If yes, please identify the year/amount and source of
funding:
GOALS AND OBJECTIVE OF PROJECT
Provide a detailed description of the proposed project by describing precisely what is to be
accomplished with the requested funds.
The proposed Starshine Park ADA Improvements and Retrofit Project would include design and
specifications forthe removal of 1,700 sq. ft. of existing pour -in-place (PIP) rubber surfacing, removal
of 500 sq. ft. of sand, and installation of approximately 2,200 sq. ft. of new rubberized surfacing
material out of a total playground area of 4,300 square feet. The project will provide an unobstructed
path of travel and accessibility to elderly and severely disabled adults to improve access to playground
equipment for the child or adult at Starshine Park, located at 20839 Starshine Rd. CDBG funds would
be used for the design and specifications for the new work, as well as the removal of PIP and sand and
replacement with 2,200 sq. ft. of new rubberized material, including a 10% contingency.
Describe the specific purpose of the project; identify the problems the project is intended to solve,
and the age group of those to be served.
The Starshine Park playground equipment and pour -in-place (PIP) rubberized surfacing was installed
in 2005. As a general rule, PIP can last between 7-10 years before it can no longer meet safety
standards, which includes fall height and shock absorption, in addition to providing ADA access. In an
effort to ensure sufficient access and safety, the new project will expand the total rubberized
surfacing from 1,700 sq, ft to approximately 2,200 sq. ft, out of a total playground area of 4,300
square feet. The project will increase accessibility to the playground equipment for children, adults
and seniors from 18-100+ years of age, as well as safety standards for fall attenuation for all
playground users ages 0-18.
Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate).
The project target area is located within the vicinity of Peaceful Hills Road, in the neighborhood North
of Pathfinder Road and bounded to the west by the western City limits, to the east by Brea Canyon
Road and to the south by Pathfinder Road. See attached Exhibit A".
PROJECT CLIENT PROFILE
Diamond Bar clients assisted in previous
year:
Diamond Bar clients assisted which meet the low/moderate income 110
requirements:
Diamond Bar clients expected to be assisted in new project 3,397
year:
Describe the characteristics of client population in target area, including age, sex, income level, and
ethnic background. Relate how the project will meet the federal requirements of benefiting
low/moderate income persons.
The population surrounding the park is about 3,397 and has an average household of 3.7. The median
age is 42.6 years. Average income level is $101,214 with 110 individuals living below the poverty line.
Is your organization familiar with the CDBG electronic client data Yes
requirements?
Is your organization familiar with the CDBG reporting requirements? Yes
FINANCIAL INFORMATION
Please attach a proposed budget of the project. Include all items that CDBG funds are being
requested to be used for. Include all other sources of funding and the total budget of the
organization.
See attached Exhibit'B"for project budget.
I hereby certify that if funds are granted to our organization they will be used to benefit low and
low/moderate income residents of the City of Diamond Bar. We understand that the formal
agreement with the City will d +Herat er reporting provisions and federally required assurances.
Signature:
Title: Public Works Director/City Engineer
Date:
Exhibit "A"
City of Diamond Bar
Starshine Park Project Area - 20839 Starshine Road
EXHIBIT "B"
CITY OF DIAMOND BAR
COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR PROPOSALS
2017-2018 PROGRAM YEAR
PRELIMINARY COST ESTIMATE FOR 2017-18 STARSHINE PARK PIP PROJECT
ITEM NO. DESCRIPTION
QUANTITY
UNIT
UNIT COST
TOTAL COST
1 Design, plans, specs, for Starshine pour in place project
1
EACH
$12,500
$12,500
2 Removal and replacement of pour in place material
1700
SF
$25
$42,500
3 Removal of sand and replacement with pour in place material
500
SF
$25
$12,500
4 Construction Management provided by City staff
$0
$0
SUBTOTAL (DESIGN, PLANS, REMOVAL OF PIP/SAND AND REPLACEMENT WITH NEW PIP MATERIAL) $67,500
CONTINGENCY (10 % OF SUBTOTAL) $6,750
TOTAL $74,250
61
'RITIM
MEMORANDUM
To: Diana Cho, CDBG Consultant
From: Christy Murphey, Recreation Superintendent
CC: Ryan McLean, Assistant City Manager
Date: November 14, 2016
Re: CDBG Recommended Allocation for Senior Programs — 2017/18 Fiscal Year
Community Services staff has reviewed the requests submitted for the allocation of CDBG funds for the 2017/18 FY and
recommends the following allocation:
1, City Senior Program:
a. Program/Bingo Supplies $2,400
b. Senior Coordinator $19,084
$21,484
Note: Remainder of City Senior Programs costs will be submitted in the proposed 2017/18 FY General
Fund budget for review and consideration,
2, Diamond Bar Senior Citizens Club:
a. Liability Insurance
$1,000
b. Program Support/Supplies
700
$1,700
3. Chinese Evergreen Senior Association:
a. Liability Insurance
$1,000
b. Program Support/Supplies
700
$1,700
4. Sunshine Seniors Group:
a. Liability Insurance
$1,000
b. Program Support/Supplies
700
$1,700
5. Diamond Age Senior Citizen Association:
a-. Liability Insurance
$1,000
b. Program Support/Supplies
700
$1,700
6. Super Diamond Age Senior Citizen Association:
a. Liability Insurance $1,000
J. Program Support/Supplies 700
$1,700
Note: CDBG funds for senior organizations are held bythe City and paid as reimbursement after required
documentation demonstrates CDBG eligibility of expenses.
Grand Total Recommended Senior Allocation: $29,984
Funding is contingent upon the project's eligibility under the 1974 Housing and Community
Development Act as amended and City Council approval. This application must be
completed, and supplemental information regarding the organization and proposed project
may be attached, The minimum funding request is $10,000 per project.
APPLICATION DEADLINE: Monday, NDVemher 14, 2016 5:00 p.m.
APPLICATION SUMMARY
Organization: City of Diamond Bar
Project Name: Senior Amount Requested: $21,484.00
Programming
Location of Diamond Bar Center, 1600 Grand Ave. Diamond Bar CA, 91765
Project:
Funds would he used Conduct education and social programs to enrich the lives of local seniors.
to:
These would include but not limited to. seminars, workshops, classes, special events and excursions.
GENERAL INFORMATION
Organization 21810 Copley Drive City: Diamond Bar
Address:
Telephone/Fax Number: 909.839.7074 E-mail cmurpheyPdfamondbarca,gov
Address:
Contact Person/Title: Christy Murphey- Recreation Superintendet
Officials authorized to represent organization and expend funds:
Name: Title:
Name: James DeStefano Title: City Manager
Federal LD Number/Non-Profit 95-4210629
Status:
This application Is proposing a existing X Project, (Check).
new
CITY OF DIAMOND BAR
w
COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR PROPOSALS
2017-2018 PROGRAM YEAR
Funding is contingent upon the project's eligibility under the 1974 Housing and Community
Development Act as amended and City Council approval. This application must be
completed, and supplemental information regarding the organization and proposed project
may be attached, The minimum funding request is $10,000 per project.
APPLICATION DEADLINE: Monday, NDVemher 14, 2016 5:00 p.m.
APPLICATION SUMMARY
Organization: City of Diamond Bar
Project Name: Senior Amount Requested: $21,484.00
Programming
Location of Diamond Bar Center, 1600 Grand Ave. Diamond Bar CA, 91765
Project:
Funds would he used Conduct education and social programs to enrich the lives of local seniors.
to:
These would include but not limited to. seminars, workshops, classes, special events and excursions.
GENERAL INFORMATION
Organization 21810 Copley Drive City: Diamond Bar
Address:
Telephone/Fax Number: 909.839.7074 E-mail cmurpheyPdfamondbarca,gov
Address:
Contact Person/Title: Christy Murphey- Recreation Superintendet
Officials authorized to represent organization and expend funds:
Name: Title:
Name: James DeStefano Title: City Manager
Federal LD Number/Non-Profit 95-4210629
Status:
This application Is proposing a existing X Project, (Check).
new
Has the project received past funding from the City of
Diamond Bar?
If yes, please identify the year/amount and source of
funding:
GOALS AND OBJECTIVE OF PROJECI'
Yes
Funded annually, most recently FY 2015/17
Provide a detailed description of the proposed project by describing precisely what is to be
accomplished with the requested funds.
Provide Senior programming for up to 385 persons per day. Develop and conduct a variety of
recreational and informational classes, seminar, workshops, and events which meet the diverse
needs of the seniors in Diamond Bar
Describe the specific purpose of the project; identify the problems the project is intended to solve,
and the age group of those to be served.
Meet the human services and recreational needs of a senior population with diverse cultural
backgrounds. Age groups to be served are 55 and over.
Identify and describe the geographic boundaries of the target area, (Attach a map if appropriate).
Primary services area is Diamond Bar. Neighboring communities are serviced as well.
PROJECT CLIENT PROFILE
Diamond Bar clients assisted in previous 20,486
year:
Diamond Bar clients assisted which meet the low/moderate income presumed benefit
requirements:
Diamond Bar clients expected to be assisted in new project
year:
22,000
Describe the characteristics of client population in target area, including age, sex, income level, and
ethnic background. Relate how the project will meet the federal requirements of benefiting
low/moderate income persons.
The characteristics of clients population in target area are seniors aged 55 and over. It is a mixed
population by gender, however predominately female. The income level is presumed low to
moderate and the ethnic background is 50.21% Asian and Pacific Islander, 30% White, 20%
Hispanics, 4,8% Slack and 5.9% other.
Is your organization familiar with the CDBG electronic client data yes
requirements?
Is your organization familiar with the CDBG reporting requirements? yes
FINANCIAL INFORMATION
Please attach a proposed budget of the project. Include all items that CDBG funds are being
requested to be used for. Include all other sources of funding and the total budget of the
organization.
See attached.
I hereby certify that if funds are granted to our organization they will be used to benefit low and
low/moderate income residents of the City of Diamond Bar. We understand that the formal
agreement with the City will define other reporting provisions and federally required assurances.
Signature:
Title:
Date:
CITY OF DIAMOND BAR
Senior Bingo Friday wlReiresh
Budget Discussion
FY 17-18
PROJECTED GENERAL FUND EXPENDITURES $3,500.00
CDBG REQUEST $2,400A0
PROJECTED REVENUE $
PROJECTED PROGRAM COST DIFFERENCE
SUPPLIES - Operating Supplies (41200) $5,900.00
Program Supplies (125,5215:41200) $2,400.00
Refreshments (001.5350.41200) .$3,500.00
Objective: The objective is to facilitate a recreational senior Bingo program.
These games average 180 participants per week and incurs an annual cost of appro:
for Bingo Supplies and snacks.
CITY OF DIAMOND BAR
Senior Rec. Special i5VSenior Club Insurance/Conferences
Budget Discussion
FY 17-1&
PROJECTED GENERAL FUND EXPENDITURES
PROJECTED REVENUE
1,000.00
CDBG REQUEST $ 61,068.94
PROJECTED PROGRAM COST $ 52,068.94
PROJECTED PROGRAM COST DIFFERENCE
PERSONNEL SERVICES- CDBG $ 51,068.94
Salary 125.5215.40010 $51,06$.94
5 Clubs Liability Insurance 125.5215,44000 $ 5,000.00
5 Clubs Program Support 125.5215.41200 $
TRAVEL -CONFERENCES (42330) $ 1,000.00
CPRS Conference
$ 1,000.00
Objective: The objective for conference attendance is to further my education and maintain relationships
as it pertains to my position within the city, as well as to obtain current knowledge of changing guidelines
and statistics that affect the senior population.
CITY OF DIAMOND BAR
COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR PROPOSALS
2017-2018 PROGRAM YEAR
Funding is contingent upon the project's eligibility under the 1974 Housing and Community
Development Act as amended and City Council approval. This application must be
completed, and supplemental information regarding the organization and proposed project
may be attached. The minimum funding request is $10,000 per project.
APPLICATION DEADLINE: Monday, November 14.2016 5:00P.M.
APPLICATION SUMMARY
Organization: Diamond Bar SeniorCitize
Project Name: Seniors Support/Assist Amount Requested: $10,000
Location of Project: Diamond Bar Center, 1600 Grand Ave., Diamond Bar, CA91765
Funds would be used to: Serving seniors activities including but not limited to insurance senior
activities related costs such as food and entertainment, etc.
GENERAL INFORMATION
Organization Address: 1600 Grand Ave
Telephone/Fax Number:
Contact Person/Title:
City: Diamond bar, CA 91765
909.595.6501 E-mail Address:
Nell
Officials authorized to represent organization and expend funds:
Name: See contact person's name above Title:
Name: Title:
Federal 1.0 Number/Nan-Profit Status: 27-0698690
This application is proposing a new X existing X Project. (Check).
Has the project received past funding from the City of Diamond
Bar?
If yes, please identify the year/amount and source of funding:
Yes
GOALS AND OBJECTIVE OF PROJECT
Provide a detailed description of the proposed project by describing precisely what is to be
accomplished with the requested funds.
1. Organization needs Liability insurance every year. We will pay the premium.
2. Provide funding for events such as caterer and entertainment
Describe the specific purpose of the project; identify the problems the project is intended to solve,
and the age group of those to be served.
Helping the senior club with the reimbursement of the insurance helps with over finances,
Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate).
The target area is mainly City of Diamond Bar and surrounding communities.
PROJECT CLIENT PROFILE
Diamond Bar clients assisted in previous Seniors residing within the City of Diamond Bar and
year: surrounding communities
Diamond Bar clients assisted which meet the low/moderate income
requirements:
Diamond Bar clients expected to be assisted in new project Seniors
year:
Seniors
Describe the characteristics of client population in target area, including age, sex, income level, and
ethnic background. Relate how the project will meet the federal requirements of benefiting
low/moderate income persons.
Client Population: Seniors— Male and Female; over the age of 55.
Yes
Is your organization familiarwlth the CDBG electronic client data
requirements?
Is your organization familiar with the CDBG reporting requirements? Yes
FINANCIAL INFORMATION
Please attach a proposed budget of the project. Include all items that CDBG funds are being
requested to be used for. Include all other sources of funding and the total budget of the
organization.
I hereby certify that if funds are granted to our organization they will be used to benefit low and
low/moderate income residents of the City of Diamond Bar. We understand that the formal
agreement with the City will define other reporting provisions and federally required assurances.
Signature: ✓U
Title: J- R -
Date: #&146Z
-V
T CITY OF DIAMOND BAR
COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR PROPOSALS
e'. 2017-2018 PROGRAM YEAR
Funding is contingent upon the project's eligibility under the 1974 Housing and Community
[Development Act as amended and City Council approvaL This application must be completed,
and supplemental information regarding the organization and proposed project may be
attached. The minimum funding request is $10,000 per project.
APPLICATION DEADLINE: Monday, November 14, 2016 5:00 p.m,
APPLICATION SUMMARY r= t -{� r�e_c-i %
Organization: -D iP) 114 rlj") 4R „i i,7v: ` c Lue
Project Name:itis u"s; r':/ Amount Requested: ' Cjcc, r
Location of Project: 1 4'-p— S 1yp /V T%I,9114 wwv pAk2
Funds would be used to:
GENERAL INFORMATION
Organization Address:7 city: 4tcV/o 4'�'
Telephone/Fax Number: ] oto I � E-mail Address:
Contact Person/Title:
Officials authorized to represent organization and e�pend funds:
Name: ,
Title:
Name: Title:
Federal LD Number/Non-Profit Status: _f (I : r)/Clcl'r) a s C.1
/%
This application is proposing a new existing � Project, (Check),
Has the project received past funding from the City of Diamond Bar?
If yes, please Identify the year/amount and source of funding: % )zz:
GOALS AND OBJECTIVE OF PROJECT
Provide a detailed description of the proposed project by describing precisely what Is to be
accomplished with the requested funds.
w�c) ujILtrt) 7e:.r
Describe the specific purpose of the project; identify the problems the project is intended to solve, and
the age group of those to be served.
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Identify and describe the geographic boundaries of the target arAa. (Attach a map ii appropriate).
(LL
PROJECT CLIENT PROFILE
.,
Diamond Bar clients assisted in previous year:
Diamond Bar clients assisted which meet the low/moderate income requirements;
Diamond Sar clients expected to be assisted in new project year: -�Z' D
Describe the characteristics of client population in target area, including age, sex, income level, and
ethnic background. Relate how the project will meet the federal requirements of benefiting,
low/moderate income persons.
Is your organization familiar with the CDBG electronic client data requirements? -5
Is your organization familiar with the CDBG reporting requirements? Yy
FINANCIAL INFORMATION
Please attach a proposed budget of the project. Include all items that CDBG funds are being requested
to be used for. include all other sources of funding and the total budget of the organization.
I hereby certify that if funds are granted to our organization they wilt be used to benefit low and
low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement
with the City will define other reporting provisions and federally required assurances.
Signature: y
Title:
Date: Arm o V
i
1 1/!x/2016 11t0.9 7148347969 DCPHL PAGE 02/04
CITY OF DIAMOND BAR
COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR PROPOSALS
2017-2018 PROGRAM YEAR
Funding is contingent upon the project's eligibility under the 1974 Housing and Community
Development Act as amended and City Council approval. This application must be completed,
and supplemental information regarding the organization and proposed project may be
attached, Tlie minimum funding request is $10,000 per project,
APPLICAT!OIU DEADLINE: Monday, November 14 2016 5:00 p.m.
APPLICATION SUMMARY
Organlzatlon,: Sunshine Senior Association
Project Name; Seniors Support/Assist Amount Requested: $10,000,00
Location of Prdlzct. Diamond Bar Center, 1000 Grand Ave., Diamond Bar CA 91765
runds wouid 'oe used to: Serving Seniors activities including but not limited to excursions, insurance,
rental of hall, senior activities related to costs such as food, entertainment
etc,
GENERAL INFORMATION
DrganizaCon Address: 1142 S. Diamond Bar Blyd., #497 City: Diamond Bar, CA 97,765
To Number: 714-745-6123 E-mail Address: tsavani@hotmail.co,
Contact Pcrson/Title: Tulsi Savani/Trustee & Chairperson
Otif cials authorized to represent organisation and expend funds:
Mame, manishe sulakhe Title: Vice -President
Name:
Federal LD Number/Non-Profit Status:
95-4652089
Title:
This application is proposing a new X existing X Pro}ect. (Checkl.
Has the nroJect received past funding from the City of Diamond ear? Yes
of yes, please identify the year/amount and source of funding:
il/09!361_E, 11:78 7146347908 OCPH+ PAGE 03/04
GOALSAND OBJF_CTIVE OF PROJITCT
Flovfde a detailed description of the proposed project by describing precisely what is to be
accomplished with the requested funds.
1. Organization needs Liability Insurance every year. We will pay the premium.
2, provide funding for events (such as entertainment, excursions, yoga, medications, jazz or dance
exercises, lectures from various health and wellness experts, charity events, community events,
etc.) supporting seniors.
Describe the specific purpose of the project; identify the problems the project is intended to solve, and
the age group of those to be served.
The purpose of the organization is to support and assist seniors In their twilight years. The purpose is the
support their overall mental and physical wellness, provide entertainments, food, excursion and
enhance She peer wallness need by bringing to gather with simi(arages and mind set seniors. Age group
Is target is senlors, 54+ years old.
ldentify andi ds scrbe the geographic boundaries of the target area. (Attach a map if appropriate).
The Larger is mainly City of Diamond Bar and surrounding communities.
PROJF.CT CLtd2NT PROFFLF
Diamond Bar clients assisted in previous year: senlors residing within City of Diamond Bar a rd
Surrounding communities.
Diamond bar clients assisted which meet the low/moderate Income requirements: Seniors
Diamond Bar clients expected t0 be assisted in new project year. Seniors
Describe the characteristics of client population in target area, including age, sex, income level, and
ethnic background, Relate how the project will meet the federal requirements of benefiting
low/moderate income persons.
Male and remale ages 50+, Income level; Most of them are either Medicaid/551 and some (few) are on
Medicare, Mostly they are of the Country of India origin
111009/2016 11;0e 7148347968 oGPli PAGE 04/04
is Your c.ganization familiar with the CDBG electronic client data requirements? Yes
is your organization familiar with the CDBG reporting requirements? Yes
FINANCL,�L INFORMATION
Please attach a proposed budget of the project. Include all items that CDBG funds are being requested
to be used for. Include all other sources of funding and the total budget of the organization.
I hereby Certify that if funds are granted to our organization they will be used to benefit low and
loaf/moderate rncome residents of the Cicy of Diamond Bar, We understand that the formal agreement
with the City will define other reporting provisions and federally required assurances,
Signature; / �G,rti'dl�_ �a�Cc��
Funding is contingent upon the project's eligibility Linder the 1574 Housing and Community
Development Act as amended and City Council approval. This application must be completed,
and supplemental information regarding the organizatlon and proposed project may he
attached, The minimum funding request is $10,000 per project.
APP'LICAT!ON DEADLINE: Monde , November 14, 2016 5:00 o.rr.
APPL3CATMN SUMMARY
Organiration: Diamond Age Senior Club _
ProieetName: Birthday Celebration Amount Requested: 5500
Location of Project: Heritage Park of Diamond Bar
Funds wouid be used to; Provide Insurance and Club Activities Such as QLiarterly birthday
Celabration, and all lands or i-es.Ivities
GENERAL INFORMATION
Ongan'szation Address: 2707 F. Valley 36317 City: West Covina
fvlailing address: 3125 Canal Point Dr.
Hacienda Heights, CA91745
Telephone/Pax Number 905-861-8678 E-mail Address: Weirna48@ahoo.com
(C)969 -S10-3683 J
Contact Person/Title: Coruna Wei — Public Relation Officer
Officials authorized to represent organi..ation and expend funds:
NJ rne: Corinna Wei
Name: Diana Cheung
Federal LD Numiaer/Non-Profit Status:
This application is proposing a new
Title: President 2016
Title: Vice President 2016
EIN 3S-2431628/ 501 (C) 3
exi"Clig V Project. (Check).
Has the project received past funding from the City of Diamond Bar? Yes
If yes, please identify the year/amount and source of funding: ties
Insurance Reimbursement 2('16 1 $985.00
CITY OF DIAMOND BAR
4 A' IMM `
CC MMUNITY DEVELOPMENT BLOCK GRANT
` yA
REQUEST FOR PROPOSALS
2017-2019 PROGRAM YEAR
Funding is contingent upon the project's eligibility Linder the 1574 Housing and Community
Development Act as amended and City Council approval. This application must be completed,
and supplemental information regarding the organizatlon and proposed project may he
attached, The minimum funding request is $10,000 per project.
APP'LICAT!ON DEADLINE: Monde , November 14, 2016 5:00 o.rr.
APPL3CATMN SUMMARY
Organiration: Diamond Age Senior Club _
ProieetName: Birthday Celebration Amount Requested: 5500
Location of Project: Heritage Park of Diamond Bar
Funds wouid be used to; Provide Insurance and Club Activities Such as QLiarterly birthday
Celabration, and all lands or i-es.Ivities
GENERAL INFORMATION
Ongan'szation Address: 2707 F. Valley 36317 City: West Covina
fvlailing address: 3125 Canal Point Dr.
Hacienda Heights, CA91745
Telephone/Pax Number 905-861-8678 E-mail Address: Weirna48@ahoo.com
(C)969 -S10-3683 J
Contact Person/Title: Coruna Wei — Public Relation Officer
Officials authorized to represent organi..ation and expend funds:
NJ rne: Corinna Wei
Name: Diana Cheung
Federal LD Numiaer/Non-Profit Status:
This application is proposing a new
Title: President 2016
Title: Vice President 2016
EIN 3S-2431628/ 501 (C) 3
exi"Clig V Project. (Check).
Has the project received past funding from the City of Diamond Bar? Yes
If yes, please identify the year/amount and source of funding: ties
Insurance Reimbursement 2('16 1 $985.00
GOALS AND OBJECTIVE OF PROJECT
Provide a detailed description of the proposed project by describing precisely what is to be
accomplished with the requested funds.
'Fo Provide Quarterly Birthday Celebration for the seniors of the Club
To Provide entertainment, food, and Birthday gifts for the senior,
To Provide education and activities - Line dance class, Social dance class, Ballroom dance class,
Tai -Chi dance class, Tai -Chi class, Chorus class, Karaoke sing, computer class, Crochet class,
Fashion show, Mahjong game etc.
Describe the specific purpose of the project; identify the problems the project is intended to solve, and
the age group of those to be served.
The purpose of the project is to provide quality and joy( u! time for the elders, to warm their hearts
With the Birthday greetings, activities aside from their Family members, orthose who do not have
Their younger generation with them to have a memorable and joyful time and this is the way to keep
Seniors good health.
The age group is from 60-90
Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate).
City of Diamond Barand the Vicinity
PROJEC`P'C AUNT PROFILE
Diamond Bar clients assisted in previous; year: 210
Diamond Bar clients assisted which meet the low/moderate income requirements: Seniors
Diamond Bar clients expected to be assisted in new project year: 210
Describe the characteristics of client population in target area, Including age, sex, income level, and
ethnic background. Relate how the project will meet the federal requirements of benefiting
low/mcderate income persons.
L your organization familiar with the CDBG electronic client data requirements? Yes
is your organization familiar with the CDBG reporting requirements? Yes
FiV ``iVCIAL INFORR'YATIOi`v'
Please attach a proposed budget of the :xoject. Include all ferns that CDBG funds are being requested
to be used for. Include all other source's of funding and the total budget of the organization.
I hereby certlly that iffunds are granted to our organization they will be used to benefit low and
ow/moderate income residents of the City of Diamond Bar. We understand that the formal agreement
with the City will define other reporting provisions and federally required assurances.
Signature: Corinna Wei -<�—
Title: Public Relation Officer / President 2016
Date:
CITY OF DIAMOND BAR
COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR PROPOSALS .
gam, 2017-2018 PROGRAM YEAR
Funding is contingent upon the project's eligibility under the 1974 Housing and Community
Development Act as amended and City Council approval. This application must be completed,
and supplemental information regarding the organization and proposed project may be
attached. The minimum funding request is $10,000 per project.
APPLICATION DEADLINE: Monday November 14, 2016 5;00 p.m.
APPLICATION SUMMARY
Organization: Super Diamond Age Senior Club
Project Name. Senior Support/Assist Amount Requested: $10,000
Location of Project: Heritage Park, Diamond Bar
Funds would be used to: Fund the liability Insurance
GENERAL INFORMATION
Organization Address: 21035 Running Branch Road City: Diamond Bar
Telephone/Fax Number:
951-751-1888
E-mail Address: Kliu888@yahoo.com
Contact Person/Title: Kathy Liu / Public Relation Chair la volunteer helper)
Officials authorized to represent organization and expend funds:
Name:
Johnny Liu
Title:
President
Name:
Kathy Liu
Title:
Public Relation Chair
Federal I.D Number/Non-Profit Status: Non-profit Organization
This application Is proposing new existing X Project, (Check).
Has the project received past funding from the City of Diamond Bar? Yes
If yes, please identify the year/amount and source of funding: From year 2001 to year 2016,
Every year / amount $1,000 each year from City of Diamond Bar
GOALS AND OBJECTIVE OF PROJECT
provide a detailed description of the proposed project by describing precisely what is to be
accomplished with the requested funds.
To protect senior members who attend Super Diamond Age Senior club activities
Describe the specific purpose of the project; identify the problems the project is Intended to solve, and
the age group of those to be served.
Refund of liability insurance including outdoor activities for the club members, The age group is
From 55 to 95.
identify and describe the geographic boundaries of the target area. (Attach a map if appropriate).
City of Diamond. Bar, Walnut, Chino Hills, Rowland Heights, Hacienda Heights, Pomona,
And Orange County.
PROJECT CLIENT PROFILE
Diamond Bar clients assisted in previous year: Seniors residing within city of Diamond Bar and
surrounding communities
Diamond Bar clients assisted which meet the low/moderate Income requirements: Seniors
Diamond Bar clients expected to be assisted in new project year: Seniors
Describe the characteristics of client population in target area, including age, sex, income level, and.
ethnic background. Relate how the project will meet the federal requirements of benefiting
low/moderate income persons.
Client population: seniors— male and female; over age 55
is your organization familiar with the CDBG electronic client data requirements? Yes
is your organization familiar with the CDBG reporting requirements? Yes
FINANCIAL INFORMATION
Please attach a proposed budget of the project. Include all items that CDBG funds are being requested
to be used for. Include all other sources of funding and the total budget of the organization.
I hereby certify that if funds are granted to our organization they will be used to benefit low and
low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement
with the City will def nn�e*other reporting provisions and federally required assurances.
Signature:
Title: Kathy Liu, Public Relation Chair
Date: 11/09/2016
Diana Cho
From: Christy Murphey
Sent: Monday, November 14, 2016 4:58 PM
To: Diana Cho
Subject: RE: CDBG Project Applications for FY 2017-2018
5;
,
Attachments: scan0508.pdf
21-'
Senior Club proposals.
e
Christy Murphey ) Recreation Superintendent
_
m
City of Diamond Bar ) Parks and Recreation Departments
:
"c
21810 Copley Drive I Diamond Bar, CA 91765
909.839.7074 1 909.612.4580
CMurpheVaDiamondBarCA.,qov I www.DiamondBarCA.gov
Follow us... Facebook I Twitter I YouTube
From: Diana Cho
Sent: Friday, November 04, 2016 3:47 PM
To: Christy Murphey <CMurphey@Diamond BarCA.Gov>
Cc: dcho.associates@aol.com
Subject: FW: CDBG Project Applications for FY 2017-2018
Hi Christy,
I just wanted to send a reminder that the CDBG Project Applications are due on Monday, November 14, 2016 at 5:00
pm.
I will not be in next Friday, so if you have any questions, please email me at dcho.associates@aol.com or call me at (626)
374-2184.
Thank you,
Diana Cho
From: Diana Cho
Sent: Friday, October 14, 2016 4:49 PM
To: Christy Murphey
Subject: CDBG Project Applications for FY 2017-2018
Hi Christy,
Attached are the CDBG Project Applications for next fiscal year. I am not sure if you have taken over this responsibility
from Bob Rose or if another person is now assigned the task. If it is someone else's responsibility, please forward the
application forms to them and let me know who will be the new contact person.
1
CITY OF DIAMOND BAR
I _1 IN COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR PROPOSALS
2017-2018 PROGRAM YEAR
Funding is contingent upon the project's eligibility under the 1974 Housing and Community
Development Act as amended and City Council Approval. This Application must be completed,
and supplemental information regarding the organization and proposed project may be
attached. The minimum funding request is $10,000 per project.
APPLICATION DEADLINE: Monday, November 14. 2016 5:00 PM
APPLICATION SUMMARY
Organization: Service Center for Independent Life
Project Name: Community Diversion Project Amount Requested: $15,000
Location of Project: City of Diamond Bar
Funds would be used to: Increase and maintain the independence of people with disabilities and
seniors through the purchase and installation of assistive devices such as grab bars, wheelchair
ramps and shower chairs that are designed to assist individuals with performing necessary daily
living functions on their own.
GENERAL INFORMATION
Organization Address: 107 S. Spring St. City: Claremont, CA
Telephone/Fax Number: (909) 621-6722 (909) 445-0727 Email Address: Larryascil-ilc.org
Contact Person/Title: Larry Grable, Executive Director
Officials authorized to represent organization and expend funds:
Name: Larry Grable
Name: Susan Pearson
Title: Executive Director
Title: Finance Officer
Federal I.D. Number/Non-Profit Status: 95-3536676
This application is proposing a new X existing Project. (Check).
Has the project received past funding from the City of Diamond Bar? NO
If yes, please identify the year/amount and source of funding:
GOALS AND OBJECTIVE OF PROJECT
Provide a detailed description of the proposed project by describing precisely what is to
be accomplished with the requested funds.
Service Center for Independent Life (SCIL) is pleased to present the following proposal
for its new "Community Diversion Project." The purpose of this project is to promote
independence and greater quality of life amongst senior citizens and people with
disabilities by providing devices used to increase one's ability to function in the
community such as wheelchair ramps, grab bars and shower chairs.
Diversion is a form of assistance that we hope to provide with this project. At times
something as simple as having one grab bar installed in the bathroom can mean the
difference of someone being able to stay in their home or being forced to leave. The
knowledge and resources in terms of what is needed to prevent transition into nursing
homes can be hard to come by. The cost of obtaining the devices needed and having
them properly installed can be expensive. Grab bars cost upwards of $30 plus the
added $100 or so for the handyman to install them, wheelchair ramps can cost up to
$250 and shower chairs go up to around $60. A large amount of the senior and disabled
population is living below the poverty level and simply cannot afford to pay for this on
their own. The goal of the "Community Diversion Project" for the upcoming year will be
to provide diversion services for at least 20 senior citizens or people with disabilities
living in Diamond Bar. SCIL hopes to work with the City of Diamond Bar to obtain funds
to start and grow this project.
The funding we are asking for is a total of $15,000. As an Independent Living Center we
are not only mandated by the state and federal government to provide diversion
services but we are also required to include diversion as one of our core services and
yet are not given the extra funds to do so. The funding we receive by the state and
federal governments is for operating costs alone. The entire $15,000 we are requesting
from the City of Diamond Bar will be going to the citizens of Diamond Bar. Operating
costs, salaries, benefits and travel expenses are all bore by SCIL. Our goal as an
independent living center is to promote independence for everyone. We envision this
program growing year by year and becoming another perk of being a citizen of this
great city. SCIL is excited for the opportunity to partner with the City of Diamond Bar to
be able to help senior citizens and people with disabilities live independently and happy
in the community.
Describe the specific purpose of the project; identify the problems the project is intended
to solve, and the age group of those to be served.
As time goes on, more and more people will be at risk of being forced out of their homes
and into nursing homes due to the lack of installation of the proper equipment
necessary to function independently in their homes. The six activities of daily living that
the insurance companies and the government use to determine whether someone
needs nursing assistance consist of eating, bathing/hygiene, dressing, grooming,
mobility and toileting. If an individual cannot perform even two of these tasks they will be
forced into a nursing home. In California the cost of long term care ranges from $7,000 -
$8,000 per month. Some people may qualify for public programs that will help with the
cost, but most will have to rely on their savings, income, annuities, trusts or even their
mortgage. Regardless of if people can afford it, long term care in a nursing home is not
usually how people want to spend the rest of their lives.
Identify and describe the geographic boundaries of the target area. (Attach a map if
appropriate).
We intend to serve the entire city of Diamond Bar with these funds.
Diamond Bar clients assisted in previous year: 15
Diamond Bar clients assisted which meet the low/moderate income requirements: 15
Diamond Bar clients expected to be assisted in new project year: 20
Describe the characteristics of client population in target area, including age, sex, income
level, and ethnic background. Relate how the project will meet the federal requirements
of benefitting low/moderate income persons.
SCIL will work with anyone who comes to us regardless of disability, race, gender, life
style, or religious persuasion. The majority of the people we serve tend to be people
with disabilities and seniors with a low/moderate income level. Our project will benefit
those of the low/moderate income levels by allowing them to remain in their homes and
avoid the costs associated with purchase and installation of necessary assistive devices
and also avoid the costs associated with long term care in a nursing facility.
Is your organization familiar with the CDBG electronic client data requirements? Yes
Is your organization familiar with the CDBG reporting requirements? Yes
FINANCIAL INFORMATION
Please attach a proposed budget of the project. Include all items that CDBG funds are
being requested to be used for. Include all other sources of funding and the total budget
of the organization.
Categories
Expenditures
Revenues
Other Sources
From City
Salaries & Benefits
3,648
3,648
0
Supplies
0
0
0
Rent
4,000
4,000
0
Communications (phone, postage)
512
512
0
Travel Expenses
500
500
0
Insurance
1,358
1,358
0
Grab Bars
1800
0
1800
Wheelchair Ramps
10000
0
10000
Shower Chairs
1200
0
1200
Installation of Assistive Devices
2000
0
2000
TOTAL BUDGET:
24,518
9,518
15,000
Total Budget of Organization:
F$582,472.00
I hereby certify that if funds are granted to our organization they will be used to benefit low and
low/moderate income residents of the City of Diamond Bar. We understand that the formal
agreement with the ,City
�will define other reporting provisions and federally required assurances.
Signature:
Title: rd Pe u 4 V ✓)/ 1-eC,ZC -
Date:
CITY COUNCIL
Agenda # 8.1
Meeting Date: December 20, 2016
AGENDA REPORT
HonorableMayor and Members
)f the City Council T
- _.
TITLE: A • r • • OF OF DIAMOND ,
AUTHORIZINGAR OF r $10,000 FOR INFORMATION
THE ARREST AND CONVICTION OF P •N(S) RESPONSIBLE FOR THE
DEATHS OF r
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
The $10,000 reward fund would be established out of general fund reserves and only be payable
upon the arrest and conviction of the person(s) responsible.
BACKGROUND:
The Los Angeles County Sheriff's Department has been actively investigating the October 2016
murder of residents Mr. Cheng Long Wang and Mrs. Mei Chu Chung. The Sheriff's Department has
requested consideration of a monetary reward for information leading to the arrest and conviction of
the individual(s) responsible for the homicides.
California Government Code Section 53069.5 (a) provides the City with the ability to offer a monetary
reward for information that leads to the apprehension of person(s) whose willful misconduct results in
injury or death to any person. Pursuant to this authority, the City Council may offer a reward for
information leading to the identification and arrest of the person(s) who committed the murders.
The City has offered rewards for information in the past. A $10,000 reward was established in 2007
seeking information regarding a local murder, a $5,000 reward was set forth for a homicide in 2003,
and a $1,000 reward was placed in 2008 regarding significant vandalism at Sycamore Canyon Park.
Per direction of the City Council, the attached Resolution establishing a one-time $10,000 reward
fund has been prepared for Council consideration.
RECOMMENDATION:
Staff recommends the City Council consider adoption of the attached Resolution establishing a one-
time reward of up to $10,000 for information leading to the arrest and conviction of the person(s)
responsible for the deaths of Cheng Long Wang and Mei Chu Chung. The one-time reward would be
valid for up to one-year from the date of the Resolution and would be payable upon the arrest and
conviction of the person(s) responsible for the murders.
Pre�.re� bye Reviewed b
Anthony Santos Ryclea
Assistant to the City Manager Asst to ,t City Manager
Attachments:
1. Resolution 2016 -XX.
RESOLUTION NO. 2016 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR AUTHORIZING A REWARD OF UP TO $10,000 FOR
INFORMATION LEADING TO THE ARREST AND CONVICTION OF
THE PERSON(S) RESPONSIBLE FOR THE DEATHS OF CHENG
LONG WANG AND MEI CHU CHUNG.
WHEREAS, the Los Angeles County Sheriff's Department is actively investigation the October
2016 deaths of Cheng Long Wang and Mei Chu Chung; and
WHEREAS, the Los Angeles County Sheriff's Department has requested the Diamond Bar
City Council establish a one-time reward of up to $10,000 for information leading to the arrest and
conviction of the person(s) responsible for the deaths; and
WHEREAS, California Government Code Section 53069.5 (a) provides the City with the ability
to offer a monetary reward for information that leads to the apprehension of person(s) whose willful
misconduct results in injury or death to any person; and
WHEREAS, it is hoped that the establishment of a reward will provide the Los Angeles County
Sheriff's Department with information to assist in the active investigation, with the ultimate goal to
apprehend and convict the person(s) responsible for the homicides.
NOW, THEREFORE, BE IT RESOLVED THAT:
1. The Diamond Bar City Council hereby establishes a one-time $10,000 reward for information
leading to the arrest and conviction of the person(s) responsible for the October 2016 deaths of
Cheng Long Wang and Mei Chu Chung.
2. This offer shall be in effect for a period of one year of adoption by the Diamond Bar City
Council.
3. The Mayor shall sign and the City Clerk shall certify as to the passage and adoption of this
Resolution.
PASSED, APPROVED, AND ADOPTED this 201h day of December, 2016.
Jimmy Lin, Mayor
I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the
foregoing Resolution No. 2016 -XX was duly and regularly passed and adopted by the City Council of
the City of Diamond Bar, California, at its adjourned regular meeting held on the 201h day of
December, 2016, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Tommye A. Cribbins, City Clerk
Agenda #: 8.2
Meeting Date: December 20, 2016
CITY COUNCIL AGENDA REPORT
ln,�>RttRA�w9
r9S�
TO: Honorable Mayor and Memberoil e City Council
FROM: James DeStefano, City Manaeri
TITLE: APPROVAL OF RESOLUTION 12016 -XX AMENDING THE CITY OF
DIAMOND BAR PARKING PENALTY SCHEDULE.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
The proposed amendment to the City of Diamond Bar Parking Penalty Schedule is
designed to deter individuals from parking their vehicle on the street during restricted
street sweeping hours, and may have an impact in the number of citations issued and
the resulting revenue. Based on FY 15-16 volumes, the recommended adjustment
would result in increased revenue of approximately $49,770.
BACKGROUND/DISCUSSION:
Federal and local mandates require the City take action to minimize and prevent
pollutants from entering local waterways. Regular street sweeping is considered to be
one of the most cost-effective methods used to remove debris, sediment, petroleum
products, trash and vegetation which accumulate in gutters and on streets. Street
sweeping is performed throughout the City every other week. In order for street
sweeping to be effective, it is imperative that vehicles are not parked on the street
impeding the way of the sweeper. Signage is posted at the entrance to each
neighborhood indicating that street parking is restricted during the designated sweeping
days and times. This allows crews to thoroughly clean the street from curb -to -curb.
Parking penalty citations are issued to vehicles parked on the street impeding the way
of the sweeper.
In 1996, the City Council adopted a resolution establishing the City's Parking Penalty
Schedule, which was most recently amended in 2009. The schedule has ninety (90)
established parking penalties, one of which is 10.08.080 (b) "Failure to Obey Street
Sweeping Parking Signs".
ANALYSIS:
Although issuing citations is an effective method to encourage compliance with existing
street sweeping parking restrictions, the below table illustrates the number of citations
issued over recent years.
Fiscal Year
# of Street Sweeping
Parking Violations
15/16
4,977
14/15
4,969
13/14
4,904
A fee survey was conducted in order to determine whether the City's street sweeping
parking penalty amount is appropriate given the nature of the violation. It was found that
the City's penalty amount of $40.00 is lower than a majority of comparable agencies
that issue the same citation. Below is a table indicating the survey results:
Agency
Street Sweeping
Penalty
City of Pomona
$50.00
City of La Puente
$49.00
City of Chino
$47.50
City of La Mirada
$45.00
City of Chino Hills
$43.00
City 08 Diarfl+)nd Bal.
$40.00
City of Brea
$38.00
City of Claremont
N/A
City of Glendora
N/A
City of La Verne
N/A
City of Ontario
N/A
City of San Dimas
N/A
City of Walnut
N/A
By increasing the City's penalty for "Failure to Obey Street Sweeping" the intent is to
deter individuals from parking their vehicles on the street during restricted sweeping
hours. This would ultimately promote the effectiveness of street sweeping which would
further support the City's compliance with federal and local mandates, including the new
costly National Pollutant Discharge Elimination System (NPDES) stormwater
regulations.
RECOMMENDATION:
It is recornmended that the City Council approve Resolution 2016 -XX, which would
amend Resolution 2009-18 and the City's Parking Penalty Schedule. This amendment
would increase the penalty for failure to obey street sweeping parking signs to $50.00
effective February 1, 2017.
LEGAL REVIEW:
The City Attorney has reviewed and approved the proposed amendment.
PREPARED BY:
e(WL,. i� CLo o.'—� a- ed��� -
Dannette Allen, Management Analyst Anthony Santos—,—Assistant to the City Manager
REVIEWED
1. Resolution 2016 -XX
2. Parking Penalty Schedule
ATTACHMENT 1
RESOLUTION NO. 2016 -XX
A RESOLUTION OF THE CITY OF DIAMOND BAR
CITY COUNCIL AMENDING RESOLUTION 2009-18
AND THE CITY'S PARKING PENALTY SCHEDULE
WHEREAS, Section 40203.5 of the California Vehicle Code requires the City of
Diamond Bar to establish parking penalties for parking violations; and
WHEREAS, the City desires to increase the penalty amount associated with
10.08.080 (B) "Failure to Obey Street Sweeping Parking Signs" in an effort to
minimize and prevent pollutants from entering local waterways.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR AS FOLLOWS:
1. The City Council of the City of Diamond Bar hereby adopts the schedule
attached hereto as Exhibit A together with each penalty and other fee amount
set forth therein as its Parking Penalty Schedule.
2. The parking penalty schedule adopted by the City Council in Resolution
2009-18 is hereby replaced in its entirety by this Resolution and Exhibit A
hereto, effective February 1, 2017.
PASSED, APPROVED AND ADOPTED this 20' day of December 2016.
Jimmy Lin, Mayor
ATTACHMENT 1
I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, adopted and approved at a regular meeting of the City
Council of the City of Diamond Bar held on the 20`x' day of December 2016, by the following
Roll Call vote:
AYES:
NOES:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
EXHIBIT A
CITY OF DIAMOND BAR PARKING PENALTY SCHEDULE
EFFECTIVE FEBRUARY 1, 2017
ADMINISTRATIVE FEES:
Delinquency Notice Penalty: $5.00
California DMV Hold Penalty: $48.00
Returned Check Fee: $15.00
PARKING PENALTIES:
The following parking penalties are established for citations issued in the City of Diamond Bar by the Sheriff's Dept.
# Code
Section
Description
Penalty
With Delinquency Notice
With DMV Hold
1 DBMC
10.08.080 (a)
Failure to Obey Parking Signs
$60.00
$65.00
$113.00
2 DBMC
10.08.080(b)
Failure to Obey Street Sweeping Parking Signs
$50.00
$55.00
$103.00
3 DBMC
10.08.100
Parking Space Markings
$60.00
$65.00
$113.00
4 DBMC
10.16.110
Signs Limiting Parking Time Authorized in Certain Circumstances
$60.00
$65.00
$113.00
5 DBMC
10.16.120
Commercial Loading Zones
$55.00
$60.00
$108.00
6 DBMC
10.16.130
Post Office Parking Restrictions
$50.00
$55.00
$103.00
7 DBMC
10.16.140
Depositing Mail Restrictions
$50.00
$55,00
$103.00
8 DBMC
10.16.200
Passenger Loading
$55.00
$60.00
$108.00
9 DBMC
10.16.210
Alleys: Parking Limits
$55.00
$60.00
$108.00
10 DBMC
10.16.220
Temporary Restrictions Authorized in Certain Circumstances
$55.00
$60.00
$108.00
11 DBMC
10.16.410
Parking Prohibited
$60.00
$65.00
$113.00
12 DBMC
10.16.440
Removal of Ignition Key When Parking
$50.00
$55.00
$103.00
13 DBMC
10.16.450
Parking on Steep Grades
$50.00
$55.00
$103.00
14 DBMC
10.16.460
Angle Parking
$50.00
$55.00
$103.00
15 DBMC
10.16.470
Double Parking
.$55.00
$60.00
$108.00
16 DBMC
10.16.480
Parking Prohibitions for Specific Places: Council Authority
$55.00
$60.00
$108.00
Parking Prohibitions for Vehicles over Six Feet High, Near
17 DBMC
10.16.490
Intersections
$55.00
$60.00
$108.00
18 DBMC
10.16.500
Parking on Private Driveways or other Public and Private Property
$55.00
$60.00
$108.00
19
DBMC
10.16.510
Dual Roadways
$55.00
$60.00
$108.00
20
DBMC
10.16.520
Parking Between Curb and Adjacent Property
$55.00
$60.00
$108.00
21
DBMC
10.16.530
Blocking Highway or Private Street
$55.00
$60.00
$108.00
22
DBMC
10.16.540
Vehicles Transporting Hazardous Materials; Parking Restrictions
$345.00
$350.00
$398.00
23
DBMC
10.16.550
Blocking Driveways on Private Streets
$55.00
$60.00
$108.00
24
DBMC
10.16.570
Parking Vehicles for Sale. or Rent
$55.00
$60.00
$108.00
25
DBMC
10.16.580
Special Hazard Areas; Parking Prohibition Authority
$55.00
$60.00
$108.00
26
DBMC
10.16.590
Areas Adjacent to Schools
$55.00
$60.00
$108.00
27
DBMC
10.16.600
Areas Near Fire Hydrants on Private Roads
$70.00
$75.00
$123.00
28
DBMC
10.16.620
Use of Assigned Parking Spaces
$55.00
$60.00
$108.00
29
DBMC
10.16.630
Physically Handicapped Persons; Off Street Parking Facilities
$340.00
$345.00
$393.00
30
DBMC
10.16.660
Taxicab Stands: Use Restrictions
$35.00
$40.00
$88.00
31
DBMC
10.16.830
Highway Parking Requirements When Meters Installed
$35.00
$40.00
$88.00
32
DBMC
10.16.840
Parking Lot Requirements when Meters Installed
$35.00
$40.00
$88.00
33
DBMC
10.16.850
Deposit of Fees Required
$55..00
$60.00
$108.00
34
DBMC
10.16.13101(a)
Preferential Parking Districts; Penalty
$60.00
$65.00
$113.00
35
DBMC
10.16.150(b)
Commercial Vehicle Parking Exceeding 1/2 Hour
$57.00
$62.00
$110.00
36
DBMC
10.16.150(6)
Second Offense Within 1 Year
$157.00
$162.00
$210.00
37
DBMC
10.16.150(b)
Third Offense Within l Year
$457.00
$462.00
$510.00
38
DBMC
10.16.150(c )
Vehicle Exceeding 10,000 lbs.
$57.00
$62.00
$110.00
39
DBMC
10.16.150(c)
Second Offense Within 1 Year
$157.00
$162.00
$210.00
40
DBMC
10.16.150(()
Third Offense Within 1Year
$457.00
$462.00
$510.00
41
DBMC
10.16.190
Trailers or Semitrailers: Parking Requirements
$57.00
$62.00
$110.00
42
DBMC
10.16.190(a)
Second Offense Within 1 Year
$157.00
$162.00
$210.00
43
DBMC
10.16.190(a)
Third Offense Within 1 Year
$457.00
$462.00
$510.00
THE SCHEDULE OF PENALTIES FOR VIOLATION OF STANDING AND PARKING LAWS CONTAINED IN THE VEHICLE CODE OF THE STATE OF CALIFORNIA IS AS FOLLOWS
44 CVC 4152.5
Foreign Vehicle Registration
$40.00
$45.00
$93.00
45. CVC 4454(a)
Registration Card Kept With Vehicle
$40.00
$45.00
$93.00
46 CVC 4457
Stolen, Lost, or Damaged Cards & Plates
$40.00
$45.00
$93.00
47 CVC 5200
Display of License Plate
$40.00
$45.00
$93.00
48
CVC
5201
Positioning of Plates
$40.00
$45.00
$93.00
49
CVC
5201(t)
Plates Clearly Visible
$40.00
$45.00
$93.00
50
CVC
5202
Period of Display
$40.00
$45.00
$93.00
51
CVC
5204(a)
No Tabs
$40.00
$45.00
$93.00
52
CVC
27155
Fuel Tank Caps
$40.00
$45.00
$93.00
REGISTRATION/EQUIPMENT VIOLATION UPON PROOF OF CORRECTION, PENALTY IS
REDUCED TO $10.00
$5.00
53
CVC
21113(a)
Unlawful Parking -Public Grounds
$55.00
$60.00
$108.00
54
CVC
22500(a)
Parking Within Intersection
$55.00
$60.00
$108.00
55
CVC
22500(b)
Parking on Crosswalk
$55.00
$60.00
$108.00
56
CVC
22500(c )
Parking/Safety Zone Marked With Red Paint
$55.00
$60.00
$108.00
57
CVC
22500(d)
Parking Fire Station Entrance
$70.00
$75.00
$123.00
58
CVC
22500(e)
Blocking Driveway
$55.00
$60.00
$108.00
59
CVC
22500(f)
Parking on Sidewalk
$55.00
$60.00
$108.00
60
CVC
22500(8)
Parking Along Excavation
$55.00
$60.00
$108.00
61
CVC
22500(h)
Double Parking
$55.00
$60.00
$108.00
62
CVC
22500(i)
Parking in Bus Zone
$265.00
$270.00
$318.00
63
CVC
22500(j)
Parking in Tunnel
$55.00
$60.00
$108.00
64
CVC
22500(k)
Parking on Bridge
$55.00
$60.00
$108.00
65
CVC
22500(1)
Blocking Disabled Access Ramp
$260.00
$265.00
$313.00
66
CVC
22500.1
Additional Prohibited Stopping, Standing or Parking; Fire Lane
$70.00
$75.00
$123.00
67
CVC
22502(a)
Parking 18" From Curb
$55.00
$60.00
$108.00
68
CVC
22502(e)
Curb Parking - One Way Roadway
$55.00
$60.00
$108.00
69
CVC
22504(a)
Unincorporated Area Parking
$60.00
$65.00
$113.00
70
CVC
22505(a)
State Highway Parking
$55.00
$60.00
$108.00
71
CVC
22507.8(a)
Disabled Parking - No Visible Placard/Plate
$340.00
$345.00
$393.00
72
CVC
22507.8(b)
Obstruction of Disabled Parking Space
$340.00
$345.00
$393.00
73
CVC
22507.8(c)
Parking- Disabled Crosshatches Boundary Line
$340.00
$345.00
$393.00
74
CVC
22510
Parking in Snow Removal Areas
$55.00
$60.00
$108.00
75
CVC
22514
Fire Hydrants
$70.00
$75.00
$123.00
76
CVC
22515
Unattended Vehicles
$55.00
$60.00
$108.00
77
CVC
22516
Locked Vehicle
$50.00
$55.00
$103.00
78
CVC
22517
Opening and Closing Doors.
$70.00
$75..00
$123.00
79
CVC
22520
Stopping on Freeway
$45.00
$50.00
$98.00
80 CVC
22521
Parking Upon or Near Railroad Track
$45.00
$50.00
$98.00
81 CVC
22522
Parking Near Designated Sidewalk Access Ramps
$290.00
$295.00
$343.00
82 CVC
22523(a)(b)
Abandonment Prohibited
$115.00
$120.00
$168.00
83 CVC
22526
Anti -Gridlock Act
$70.00
$75.00
$123.00
84 CVC
22526
Second Offense - Anti -Gridlock Act
$115.00
$120.00
$168.00
85 CVC
22526
Third Offense - Anti -Gridlock Act
$265.00
$270.00
$318.00
86 CVC
22951
Street and Alley Parking
$50.00
$55.00
$103.00
87 CVC
23333
Stopping and Parking- Vehicular Crossing
$47.00
$52.00
$100.00
88 CVC
25300(c )(e)
Warning Device on Disabled or Parked Vehicle
$47.00
$52.00
$100.00
89 CVC
31303(d)
Parking Hazard - Waste Carrier- Residential District
$365.00
$370.00
$418.00
90 CVC
35712(a)
Vehicle Exceeding 14,000 lbs. Posted
$55.00
$60.00
$108.00
CITY COUNCIL
Agenda # g , 3
Meeting Date Dec. 20, 2016
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man e
TITLE: City Council Appointments
RECOMMENDATION:
Appoint and Adopt.
FINANCIAL SUMMARY:
No Fiscal Impact.
BACKGROUND:
On a yearly basis following the reorganization of the City Council, the newly selected
Mayor has the opportunity to appoint Council Members to serve as delegates and
alternates to the local and regional organizations of which the City is a member. In
addition, the City Council has created various standing committees and ad-hoc
committees which require appointments.
In addition, pursuant to the bylaws of the San Gabriel Valley Council of Governments
(SGVCOG), a resolution must be adopted to formalize the Mayor's new appointments to
the SGVCOG. Resolution No. 2016 -XX is attached confirming the appointments as
required and will be sent to the SGVCOG.
PREF�ARED BY: REVIEWE BY.
T�v�11mjj e dribs- Cit Clerk
Y Y
Ryan Le n, A is#ant City Manager
Attachment: Organization list
Resolution No. 2016 -XX
RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
CONFIRMING THE APPOINTMENT OF SPECIFIC REPRESENTATIVES TO THE
SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
A. RECITALS
WHEREAS, the City of Diamond Bar has executed the San Gabriel Valley
Council of Governments Joint Powers Agreement; and
WHEREAS, the Joint Powers Agreement for the San Gabriel Valley Council of
Governments requires each member city to appoint a Delegate Government Board
Representative and an Alternate Governing Board Representative to represent the City
in conducting the affairs of the San Gabriel Valley Council of Governments; and
Nancy A. Lyons has been designated to serve as the "delegate" from the City to serve
as the Governing Board Representative with the San Gabriel Valley Council of
Governments; and
WHEREAS, Carol Herrera has been designated to serve as the "alternate"
Governing Board Representative to the San Gabriel Valley Council of Governments.
B. RESOLUTION.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City Council of the City of Diamond Bar appoints Nancy A.
Lyons to serve as the City of Diamond Bar's delegate to the Governing Board of the
San Gabriel Valley Council of Governments.
SECTION 2. That the City Council of the City of Diamond Bar appoints Carol
Herrera to serve as the City of Diamond Bar's alternate delegate to the Governing
Board of the San Gabriel Valley Council of Governments.
SECTION 3. That the individuals designated in this resolution serve until
replaced by resolution or until they become ineligible pursuant to the terms of the Joint
Powers Agreement of the San Gabriel Valley Council of Governments.
SECTION 4. That the City Clerk shall certify the adoption of this resolution.
SECTION 5. That a certified copy of the resolution be circulated to the San
Gabriel Valley Council of Governments.
PASSED, APPROVED AND ADOPTED THIS 20"' Day of December, 2016.
Jimmy Lin, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, approved and adopted at a regular meeting of the
City Council of the City of Diamond Bar held on the 20th day of December, 2016, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Tommye Cribbins, City Clerk
CITY COUNCIL APPOINTMENTS
Effective 12/20/16
COMMITTEE
California Contract Cities Association
DELEGATE/ALTERNATE
Tye/Lin
(Board of Directors membership— CCCA bylaws specify that voting delegate and alternate needs to be any
City elected official)
17315 Studebaker Road, Suite 210, Cerritos, CA 90701 Executive Director Marcel Rodarte
562-622-5533 FAX 562-222-8183
Meets 31d Wednesday of each month at 6:30 p.m. (social hour), 7:30 p.m., dinner, various
restaurant locations of host City. Reservations required.
(Board of Directors membership — Delegate and alternate must be elected officials)
Foothill Transit Board
Herrera/Lyons
Doran Barnes, Exec. Dir., 100 S. Vincent Ave., Suite 200, West Covina, CA 91790,
626-931-7300, FAX 626-915-1143
Meets last Friday of each month at 8:00 a.m. at above address.
Four -Corners Transportation Policy Group Herrera/Lin
Carol Herrera, City of Diamond Bar, Chairman - Meets as needed.
Greater Los Angeles County Vector Control District Tye/Low
(Appointment of Trustee — does not have to be an elected official. Appointment is for 2 -year term)
12545 Florence Ave., Santa Fe Springs, CA 90670, 562-944-9656, FAX 562-944-7976
Meets 2nd Thursday at address above at 7:00 p.m.
Joint Powers Insurance Authority
Low/Tye
(Board ofDirectors membership —Delegate must be any elected official appointed by the Mayor. Alternate
may be elected official or staff member)
Jon Shull, Executive Director, 8081 Moody St., La Palma, CA 90623, 800-229-2343, FAX 562-
860-4992
General Board Committee meets annually each July - location to be announced.
Rev. December 15, 2016
L.A. County Sanitation District No. 21
Lin/Lyons
(Board ofDirectors Membership —Mayor is automatically delegate per Health & Safety Code Sec. 4730.1.
Alternate is required to bean elected official whose appointment is confirmed by City Council action)
Grace Hyde, Chief Engineer & General Manager, 1955 Workman Mill Rd., Whittier CA
90607-4998
Mailing: P.O. Box 4998, Whittier CA 90607-4998, 562-699-7411 x1500, FAX 562-695-8660
Meets 4th Wednesday of each month at 1:30 p.m. at District Office.
L.A. County City Selection Committee
Lin/Low
(Board ofDirectors membership -Mayor and Mayor Pro Tem are automatically designated as Delegate and
Alternate, respectively)
Patrick Ogawa, Acting Executive Officer, Board of Supervisors, Kenneth Hahn Hall of
Administration, 500 W. Temple St., Room 383, Los Angeles, CA 90012, 213-974-1401, FAX 213-
620-0636
Meets: After the League of California Cities - L.A. County Division Meeting - (Approx. 8:30 p.m.)
League of California Cities - L.A. County Division
Tye/Low
(Board ofDirectors membership —Delegate and alternate must be elected officials. Mayor does not have to
be appointed)
Jennifer Quan, P.O. Box 1444, Monrovia, CA 91017, 626-786-5142, FAX 626-460-8034
Meets 16' Thursdav of each month at 6:30 p.m. at various locations.
San Gabriel Valley Council of Governments
Lyons/Herrera
(Board of Directors membership — Delegate and alternate must be elected officials. Adoption of a
resolution confirming the appointment is usually made at the next City Council meeting)
Phil Hawkey, Executive Director, 1000 S. Fremont Ave., Unit 42, Building A-1 ON, Suite 10-210,
Alhambra, CA 91803, 626-457-1800, FAX 626-457-1285 sgv(d)-sgvcog.org.
Meets 31d Thursdav of each month at 6:00 p.m. at Upper San Gabriel Valley Municipal Water
District Offices, 602 E. Huntington Dr., Suite B, Monrovia, CA 91016. Executive Session 5:00
p.m.
Rev. December 15, 2016
Southern California Association of Governments (SCAG)
Lyons/Low
(Board of Directors membership - Delegate and alternate must be elected officials but there is no
requirement that delegate be the Mayor) (Appointment to SCAG District 37 is not contingent on
appointment as delegate or alternate by the City)
Main Office, 818 W. 7th St., 12th Floor, Los Angeles, CA 90017, 213-236-1800, FAX 213-236
1816
General Assembly meets annually each March - location to be announced.
Tres Hermanos Conservation Authority Herrera/Low
c/o City of Diamond Bar, James DeStefano, Executive Director
(Board of Directors Membership - Council may appoint anyone)
Wildlife Corridor Conservation Authority (WCCA) Low/Lin
(Board of'Directors Membership - Council may appoint anyone)
Joseph Edmiston, Executive Director, Contact Judi Tamasi
5810 Ramirez Canyon Rd., Malibu, CA 90265, 310-589-3230 x121, FAX 310-589-3237
Wildlife Corridor Conservation Authority Advisory
Appointed by Council for 2 years.
July 2010 - terms expire in July of even numbered years).
CITY COUNCIL STANDING COMMITTEES
Economic Development (Meets quarterly)
Neighborhood Improvement (Meets quarterly)
Public Safety Committee (Mayor and Mayor Pro Tem meets quarterly)
City Council Goals/City Manager Evaluation
Industry East Development Advisory Committee
Legislative
LLAD Council Sub -Committee
City Audit Committee
Sphere of Influence/Annexation
Rev. December 15, 2016
Lyons/Herrera
Lyons/Lin
IRTiVA M*mj
Lin/Low
Herrera/Lin
Low/Tye
Herrera/Low
Lin/Low
Herrera/Low
CITY COUNCIL LIAISON
Chamber of Commerce
Lyons/Low
D.B. Community Foundation
Low/Lin
Library
Low/Lyons
PUSD/City
Lin/Low
Senior Citizen
Tye/Lyons
WVUSD/City
Herrera/Tye
Re, 0l,.mbei 15. 2016
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ORGANIZATION:
AGENDA#/SUBJECT:
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TO:
FROM:
ADDRESS:
CITY CLERK
ORGANIZA I ION:
AGENDA#/SUBJECT:
I expect to address the Council on the subject
reflect my name and address as written above
t—IQ DATE:
PHONE:
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it Minutes