Loading...
HomeMy WebLinkAbout10/11/2012 AGENDA Regular MeetingTRAFFIC & TRANSPORTATION COMMISSION AGENDA October 11, 2012 7:00 P.M., Regular Meeting Diamond Bar City Hall Windmill Community Room 21810 Copley Drive Diamond Bar, California Chairman Vice -Chairman Commissioner Commissioner Commissioner Ted Carrera Kenneth Mok Kevin House Jen "Fred" Mahlke Liana Pincher Written materials distributed to the Traffic and Transportation Commission within 72 hours ofthe Traffic and Transportation Commission meeting are available fa• public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies ofstaff reports or other written documentation relating to agenda items are on file in the Public Works Department located at 21810 Copley Drive, and are available for public inspection. Ifyou have questions regarding an agenda item, please call (909) 839- 7040 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type ofspecial equipment, assistance, or accommodation(s) in order to communicate at a City public meeting must inform the Public Works Department at (909) 839-7040 a mininnrni of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Auditorhun and encourages you to do the sane CITY OF DIAMOND BAR TRAFFIC AND TRANSPORTATION COMMISSION AGENDA October 11, 2012 DIAMOND BAR CITY HALL WINDMILL COMMUNITY ROOM 21810 COPLEY DRIVE, DIAMOND BAR CALL TO ORDER: 7:00 p.m. PLEDGE OF ALLEGIANCE: Commissioner Pincher ROLL CALL: Commissioner House, Mahlke, Pincher, Vice -Chairman Mok, Chairman Carrera APPROVAL OF MINUTES A. Minutes of August 9, 2012 B. Minutes of September 13, 2012 II. PUBLIC COMMENTS This is the time and place for the general public to address the Commission. Items to be discussed here are those which do not already appear on this agenda. III. ITEMS FROM STAFF A. Traffic Enforcement Update * 1. Citations: July, August & September 2012 2. Collisions: July, August & September 2012 3. Street Sweeping: July, August & September 2012 IV. OLD BUSINESS A. PRESENTATION: Updates of Regional Freeway & Transportation Projects and Presentation of Freight Provisions of MAP 21 Recommendation: Receive & file. V. NEW BUSINESS A. Sunbright Drive Petition for Removal of Preferential Parking District Recommendation: It is recommended that the Traffic and Transportation Commission receive public comments, discuss the preferential parking district/permit program, and request staff to bring back a recommendation at the next Traffic and Transportation Commission meeting. VI. STATUS OF PREVIOUS ACTION ITEMS VII. ITEMS FROM COMMISSIONERS VIII. INFORMATIONAL ITEMS A. Copley Drive Crosswalk Beacon & Foothill Transit Bus Stops Relocation B. Golden Springs Drive Drainage Improvement Project IX. SCHEDULE OF FUTURE CITY EVENTS A. CITY COUNCIL MEETING — Tuesday, October 16, 2012 — 6:30 p.m., AQMD/Government Center, Main Auditorium, 21865 Copley Drive B. PLANNING COMMISSION MEETING—Tuesday, October 23,2012 — 6:30 3,2012- 6:30 p.m., Diamond Bar City Hall, Windmill Community Room, 21810 Copley Drive. C. PARKS & RECREATION COMMISSION MEETING — Thursday, October 25, 2012 — 7:00 p.m., Diamond Bar City Hall, Windmill Community Room, 21810 Copley Drive. D. TRANSIT LATE NIGHT — Tuesday, October 30, 2012 - City Hall front counter will remain open until 7:00 p.m. E. HALLOWEEN HAUNTED HOUSE — Tuesday, October 30, 2012 and Wednesday, October 31, 2012, 6:00-9:00 p.m., Heritage Park, 2900 S. Brea Canyon Road F. FALL FUN FESTIVAL — Wednesday, October 31, 2012, 4:30 p.m. - 8:00 p.m., Heritage Park, 2900 S. Brea Canyon Road. G. DAYLIGHT SAVINGS TIME ENDS — Sunday, November 4, 2012 — Remember to "Fall Back" H. ELECTION DAY — Tuesday, November 6, 2012 CITY COUNCIL MEETING —Tuesday, November 6, 2012 — 6:30 p.m., AQMD/Government Center, Main Auditorium, 21865 Copley Drive J. VETERANS' RECOGNITION CEREMONY—Thursday, November 8, 2012 — Diamond Bar Center — Grandview Ballroom — 9:00-11:30 a.m. X. ADJOURNMENT * THIS INFORMATION WILL BE PROVIDED AT THE OCTOBER 11, 2012 MEETING CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING AUGUST 9, 2012 CALL TO ORDER: Chairman Carrera called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Chairman Ted Carrera led the Pledge of Allegiance. ROLL CALL: Commissioners Kevin House, Liana Pincher, and Chairman Ted Carrera. Absent: Commissioner Jen "Fred" Mahlke and Vice Chairman Kenneth Mok were excused. Also Present: David Liu, Public Works Director; Rick Yee, Senior Civil Engineer; Kimberly Young, Associate Engineer; Christian Malpica, Associate Engineer (Traffic), and Stella Marquez, Administrative Coordinator. APPROVAL OF MINUTES: A. Minutes of the June 12, 2012 regular meeting — Continued to September 13, 2012. C/Pincher requested clarification that her comments in Paragraph 4 on Page 2 were about Brea Canyon Road. II. PUBLIC COMMENTS: None Offered. III. ITEMS FROM STAFF: A. Received and Filed Traffic Enforcement Updates for: 1. Citations: May, June & July 2012 2. Collisions: May, June & July 2012 3. Street Sweeping: May, June & July 2012 C/Pincher questioned the June street sweeping citation statistics from 2011. PWD/Liu said he could not recall the details; however, staff has learned that beginning this week, the Sheriff's Department will provide a parking control officer who has been assigned to DB for two hours per day, four days a week during the street sweeping week to augment the current CSO. Forthis reason, the Commission may notice a slight upward tick in the citations. C/Pincher asked if there was more than one street sweeper. PWD/Liu responded there is AUGUST 9, 2012 PAGE 2 T&T COMMISSION only one sweeper except during December and January. During that time, street sweeping is done weekly; therefore, there are two. C/House moved, C/Pincher seconded, to receive and file the Traffic Enforcement update. Motion carried by the following Roll Call vote: AYES: NOES: ABSENT: IV. OLD BUSINESS: V. NEW BUSINESS: VI. COMMISSIONERS COMMISSIONERS COMMISSIONERS None None STATUS OF PREVIOUS ACTION ITEMS VII. ITEMS FROM COMMISSIONERS: House, Pincher, Chair/Carrera None Mahlke, VC/Mok None C/House stated that he had received complaints regarding the long waiting time on the northbound left turn pocket at Brea Canyon Cutoff and the SR -57 freeway ramp. He explained that drivers must wait for the green arrow to cycle even though there is no southbound traffic approaching. C/House inquired about the possibility of changing the signal. PWD/Liu asked if he understood C/House's comments about the aforementioned signal. For the left turn movement, there is only a protected phase and he was asking staff to look at the possibility of changing the signal to a protective/permissive phase. That would mean that while a motorist is sitting in the left turn bay and the opposing traffic is clear, the motorist can proceed with the left turn movement (on a green ball) instead of waiting for a protective left -turn arrow. If so, staff will need to look at the plans and previous warrant study to determine the basis for having a protective left turn arrow at that intersection. C/House said he has witnessed this in the morning peak travel hours. AE/Malpica stated that a protective left turn signal was installed due to the layout of the road. When one approaches the left turn lane, the road curves and slopes downward toward the signal where traffic gains speed. He said he recalled there were several accidents related to making a left turn with oncoming traffic due to a line -of -sight issue. Staff can contact Caltrans to determine whether they would allow a protective/permissible left turn. PWD/Liu added that any contemplated changes to the signalization would require a process with Caltrans since the signal is under their jurisdiction. AUGUST 9, 2012 PAGE 3 T&T COMMISSION C/Pincher wished SE/Yee the best in his move to another city and said it had been a pleasure to have him serve DB with his knowledge and application of the facts. Chair/Carrera told SE/Yee that he brought knowledge and professionalism to his position with DB and the City is better for it. Chair/Carrera wished SE/Yee well and said he believed the move was a good one for him and that he would be missed in DB. C/House seconded Chair/Carrera's comments. VIII. INFORMATIONAL ITEMS: A. Median Modification — Diamond Bar Boulevard/Clear Creek Canyon Drive —AE/Malpica reported that the contractor is having difficulty completing one of the items on the punch list. Staff has discussed this matter with the City Attorney who recommended that staff file a Notice of Completion and inform the contractor that the City intends to use the contractor's retention fund to complete the punch item. Staff intends to bring this item to the City Council on August 21st. The punch list item does not affect circulation or performance at the intersection. B. Copley Drive Crosswalk Beacon & Foothill Transit Bus Stops Relocation — AE/Malpica stated that the project was completed on time. The beacons work well and the landscaping is clean. There were additional items that needed to be taken care of and, on August 218t, staff will ask the City Council to approve a contract amendment to fund these items. Upon approval, staff will file the Notice of Completion with the City Council in September. C. Golden Springs Drive Drainage Improvement Project — SE/Yee reported that the Notice to Proceed was issued on August 7th. The project got underway today and work is expected to continue through the second week of September. This project involves construction of storm drain laterals and three new catch basins to mitigate some of the surface drainage along Golden Springs Drive during periods of heavy rain. D. Grand Avenue Confluence Project — SE/Yee stated that the Administrative Draft of the Environmental Document is expected to be released later this month and will be circulated in-house at Caltrans for 30-45 days. Once completed, final revisions will be included in the final document and the document will be circulated to the public for a formal comment period. E. Golden Springs Elementary School On-site Circulation Improvement — SENee reported that the school district has begun work to add the 50 plus parking spaces on-site plus additional circulation area for pickup and drop off of students. Next week the district expects to begin construction on the public right-of-way improvements which will include four new driveway approaches and three new curb ramps as well as, realignment of pedestrian crosswalks with new signing and striping. The project should be completed within one week. AUGUST 9, 2012 PAGE 4 T&T COMMISSION Chair/Carrera asked if this project resulted in a loss of on -street parking. SE/Yee said there would be more driveways so it could be said that there would be minimal loss of on -street parking. F. Residential Area 1(a)/Arterial/Zone 6 Road Maintenance Project — AE/Young stated thatthis project is substantially complete and a punch list has been given to the contractor to be completed within the next few weeks. Striping along Prospectors Road south of the freeway bridge was added to the contract which was outside of the 1(a) area; however, upon further consideration, staff determined that it was prudent to stripe the entire length of the street up to Golden Springs Drive. The added striping work is expected to be completed next week. G. Chino Hills Parkway/Chino Avenue Street Rehabilitation Project — AE/Young indicated that this project has been substantially completed with a final walk-through yesterday. Because this is a federally funded project, staff is awaiting paperwork from the contractor in the next couple of weeks prior to issuance of the Notice of Completion. H. Pathfinder Road Erosion Control Project — AE/Young reported that this project was completed and staff signed off last week. Council will consider the Notice of Completion on August 215 t. Chair/Carrera asked for details about this project. AE/Young responded that it consisted of construction of a drainage prevention slough wall to prevent storm water flow over the sidewalk to the residences below. SR60/Lemon Avenue Partial Interchange Project—AE/Young stated that there are nine residential properties that will have either a temporary construction easement or partial property takes (of which there are five). Eight offers have been presented with one owner accepting the offer from the State for the temporary construction easement. One offer is being negotiated and the remaining six have a week left to respond before condemnation proceedings commence. The offer that has not yet been made to the property owner which must be approved by the State is for a potential full property take and this offer is expected to be presented within the next couple of weeks. The four to five commercial appraisals have not yet been completed; however, once completed, offers will be made to those property owners. PWD/Liu stated that the Commission was informed this evening that letters have been sent to residents along Sunbright Drive in response to a petition regarding the removal of the preferential parking district in that area. Staff received the petition from the residents objecting to the fact that their visitors are required to obtain parking permits in advance of their visit. The primary reason for implementation of the parking district was due to high school students parking on the street. This matter will require a public process including a dialogue with residents along the street to make certain that staff understands the issue and responds to the best interests of the residents. AUGUST 9, 2012 PAGE 5 T&T COMMISSION C/House stated that residents probably do not see a reason for the permits because parking is not allowed; however, if allowed, the parking problem might come back. Perhaps there should be a 90 -day in -school test of the issue. C/Pincher suggested staff look back at the original study conducted in 2003 to determine who the stakeholders were and whether the issues were the same. PWD/Liu felt it was important to find out how the current residents perceive their needs and make sure they understand the possible ramifications of removing their street from the preferential parking district, which means anyone can park on the street any time of the day. IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Carrera adjourned the meeting at 7:42 p.m. The foregoing minutes are hereby approved this day of 2012. Respectfully, David G. Liu, Secretary Attest: Chairman Ted Carrera WALNUT/DIAMOND BAR STATION TRAFFIC STATISTICS JULY, AUGUST, & SEPTEMBER 2012 Report Completed: OCTOBER 2012 CITATIONS Jul -12 Aug -12 Sep -12 ❑ Non-Haz ❑ Hazard ■ Parker ■Total Aug -11 Sep -11 ❑Non-Haz ■Hazard 0Parker ■Total COLLISIONS Jul -12 Aug -12 ❑INJURY ONON INJ ■TOTAL JULY 2012 D.U.I ARREST= 1 D.U.I. COLLISIONS= 1 AUGUST 2012 D.U.I ARREST= 0 D.U.I. COLLISIONS= 0 SEPTEMBER 2012 D.U.I ARREST= 0 D.U.I. COLLISIONS= 3 a z, 0 1 Jul -11 Aug -11 Sep -11 ■INJURY ONON [NJ ■TOTAL JULY 2011 D.U.I ARREST= 1 D.U.I. COLLISIONS= 1 AUGUST 2011 D.U.I ARREST= 1 D.U.I. COLLISIONS= 0 SEPTEMBER 2011 D.U.I ARREST= 0 D.U.I. COLLISIONS= 0 Jul -12 Aug -12 Sep -12 Jul -11 Aug -11 Sep -11 CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING SEPTEMBER 13, 2012 CALL TO ORDER: Chairman Carrera called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Jen "Fred" Mahlke led the Pledge of Allegiance. ROLL CALL: Commissioners Jen "Fred" Mahlke, Liana Pincher, Vice Chairman Kenneth Mok and Chairman Ted Carrera. Absent: Commissioner Kevin House was excused. Also Present: David Liu, Public Works Director; Kimberly Young, Associate Engineer; Christian Malpica, Associate Engineer (Traffic), and Marcy Hilario, Administrative Coordinator. APPROVAL OF MINUTES: Id\ 0 Minutes of the June 13, 2012 regular meeting C/Pincher moved, VC/Mok seconded, to approve the June 13, 2012 regular meeting minutes. Without objection, the motion was so ordered with C/Mahlke abstaining and C/House being absent. AYES: COMMISSIONERS NOES: COMMISSIONERS ABSTAIN: COMMISSIONERS ABSENT: COMMISSIONERS Pincher, VC/Mok, Chair/Carrera None Mahlke House Minutes of the August 9, 2012 regular meeting — Continued to October 11, 2012. Chair/Carrera acknowledged the attendance of Diamond Bar High School students and Nick Mahlke, son of Commissioner Mahlke. II. PUBLIC COMMENTS: None Offered. SEPTEMBER 13, 2012 PAGE 2 T&T COMMISSION III. ITEMS FROM STAFF: A. Received and Filed Traffic Enforcement Updates for: 1. Citations: June, July & August 2012 2. Collisions: June, July & August 2012 3. Street Sweeping: June, July & August 2012 C/Mahlke moved, C/Mok seconded, to receive and file the Traffic Enforcement update. Motion carried by the following Roll Call vote: AYES: NOES: ABSENT: IV. OLD BUSINESS: V VI. a] NEW BUSINESS: COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: None None STATUS OF PREVIOUS ACTION ITEMS: Mahlke, Pincher, VC/Mok, Chair/Carrera None House AE/Malpica responded to C/Pincher's previous concerns about the left turn at Brea Canyon Cutoff and SR/57 and the lengthy wait period. Staff contacted Caltrans to relay comments and complaints regarding this issue. Caltrans staff said they would consult with their traffic engineers and look into the matter to see if they can accommodate the request for a protected/permissible left turn. In the meantime, the green light has been extended in order to allow more traffic to make the left turn. Staff will continue to pursue the matter. PWD/Liu responded to C/Pincher's earlier concerns about through lanes versus merging lanes on northbound Brea Canyon Road as one approaches Diamond Bar Boulevard as well as, eastbound Grand Avenue between Lavender Drive and Montefino Avenue. The striping and signage modification plans have been prepared by the City's Traffic Engineer and the work is scheduled to be done in about two weeks time. ITEMS FROM COMMISSIONERS: VC/Mok said that because he was absent from the last meeting, he would appreciate Rick Yee's forwarding address so he could send him a card. VII. INFORMATIONAL ITEMS: A. Median Modification — Diamond Bar Boulevard/Clear Creek Canyon Drive — AE/Malpica reported that staff took the notice of completion to the August 21St City Council meeting for approval. Staff continues to work with the contractor to complete one final item. The contractor will be notified that the City will use funds from the existing 5 percent retention to complete the work if there is no compliance. SEPTEMBER 13, 2012 PAGE 3 T&T COMMISSION B. Sunbright Drive Petition for Removal of Preferential Parking District — AE/Malpica stated that 70 letters were sent to the Sunbright Drive residents in response to the request for removal of the Preferential Parking District. During the 30 -day response period, staff received two calls and one letter. The two calls were in favor of removing the parking district and the letter opposed the removal of the parking district. Due to the lack of response, staff will send Sunbright Drive residents another letter to give them a second opportunity to provide comments. Chair/Carrera stated that he felt this issue was important and that the residents should have an additional notice and opportunity to speak before the Commission on this matter in order to satisfy the residents. PWD/Liu responded that Chair/Carrera is correct. Last month, the Commission was told that in addition to the 33 residents who signed the petition, staff would begin its outreach program to the other neighbors along the street. In 2003, the parking district was created because, at that time, the residents expressed concerns about high school students parking and encroaching into the neighborhood. Residents wanted to maintain priority over the parking spaces on the public streets in front of their homes. Staff will continue its outreach effort, notify the residents one more time, and invite them to the October 11th Commission meeting. At that meeting, staff hopes to have more input and receive more feedback from the residents after which staff can provide the Commission with its recommendations for what staff believes the next step should be. C. Copley Drive Crosswalk Beacon & Foothill Transit Bus Stop Relocation — AE/Malpica shared that the project was completed and that the contractor was efficient in completing the project on time. City Council will approve the Notice of Completion on October 2, 2012. D. Golden Springs Drive Drainage Improvement Project—AE/Young reported that the project is still under construction and proceeding slower than expected. This is due to unforeseen construction issues that the contractor came across when digging the trench for the new storm drain lateral. She explained that a slurry backfill has required additional excavation time and hand digging around the traffic signals and street light poles at Lavender Drive and Golden Springs Drive was required because of the interconnect fiber in the sidewalk. The catch basin at Lavender Drive and Golden Springs Drive is under construction this week and nighttime construction is expected to commence on Tuesday evening. The intersection will be closed during non- business hours between 8:00 p.m. and 6:00 a.m. During construction, staff will also work with Calvary Chapel to attempt to accommodate their Wednesday evening services. E. Grand Avenue Confluence Project — AE/Young stated that the Administrative Draft of the Environmental document that was expected to be released at the end of last month has not yet been distributed. As a result, the August PDT meeting was canceled and the next PDT meeting is scheduled for September 19th. SEPTEMBER 13, 2012 PAGE 4 T&T COMMISSION F. SR60/Lemon Avenue Partial Interchange Project — AENoung stated that the project status is the same as reported last month. The next PDT meeting is next week and she will have more to report on the progress of the negotiations with the residents on the partial takes and temporary construction easements for the next meeting. The Draft MOU was authored with the City of Industry for that agency to front the money for the right-of-way phase. The City of Diamond Bar will reimburse Industry with the federal funds that we will receive. The MOU went before Industry's City Council today and is expected to go before our City Council for approval at the October 2nd meeting. G. Golden Springs Elementary School Circulation Project — AENoung reported that this project is under construction. A new contractor is on site as of last week. The original contractor was dismissed from the project and the new contractor has made progress. The driveways and associated sidewalk and curb and gutter on Ballena Drive have been completed. The speed cushion, signage and legend are yet to be relocated and the driveway approaches on EI Encino Drive will be completed. The wall footing along EI Encino Drive has been completed. Chair/Carrera said he believed this project was to have been completed prior to the school year. AENoung responded that Chair/Carrera was correct. That was the goal of the school district and she does not knowwhy there have been delays, which may be the reason the initial contractor is no longer on the job. Construction is expected to be completed by the end of this month. It was AENoung's understanding that the current contractor is working as many hours as are permitted in a residential area to get the job completed. She also stated that she had no knowledge of any complaints by residents. However, the City's Traffic Sergeant had concerns about sidewalk access along Ballena Drive that staff addressed. There were also a few concerns from residents that were directly related to construction on the school site, which were referred to the district. PWD/Liu added that he received a call from the Public Safety Director for the Pomona Unified School District who voiced his concern that upon completion of those improvements, the District would like to work with the City for additional signage and curb paintings. This will not be an issue for Diamond Bar. The PS Director also raised an issue about a crossing guard request that staff had previously studied for the intersection of Golden Springs Drive and Ballena Drive, which was not warranted. However, since the school district has invested resources to help with pedestrian and vehicular traffic, the City wants to make certain there is a time for both parties to look at the overall conditions after construction. SEPTEMBER 13, 2012 PAGE 5 T&T COMMISSION VIII. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Carrera adjourned the meeting at 7:29 p.m. The foregoing minutes are hereby approved this day of Respectfully, David G. Liu, Secretary Attest: Chairman Ted Carrera 2012. CITY OF DIAMOND BAR TRAFFIC AND TRANSPORTATION COMMISSION MEMORANDUM DATE: October 4, 2012 MEETING DATE: October 11, 2012 TO: Chair and Members of the Traffic and Transportation Commission VIA: David G. Liu, Director of Public Works �r�N FROM: Christian Malpica, Associate Engineer 1' SUBJECT: PETITION FOR REMOVAL OF PREFERENTIAL PARKING DISTRICT ON SUNBRIGHT DRIVE BACKGROUND/DISCUSSION On October 7, 2003, the City Council adopted Ordinance No. 3 amending Preferential Parking District Number One to establish preferential parking restriction on Sunbright Drive and White Star Drive (See Attachment I — Staff Report, dated 10/7/03). In 1999, Preferential Parking District Number One was established to facilitate short term parking and the efficient use of street parking spaces by residents surrounding Diamond Bar High School. During schools days, the streets surrounding Diamond Bar High School were impacted by the shortage of parking spaces on the school site. As part of the Preferential Parking District Number One, parking is regulated by''1 Hour Parking, 7:00 a.m. to 4:00 p.m., School Days Only, Except by Permit" on Subright Drive (See Attachment II —Aerial Map). Currently, there are twelve (12) residential streets utilizing the permit program within District Number One, including Sunbirght Drive. Under the exiting permit program, each household may choose to obtain any of the following types of permits: 1. Annual permits for two family members at no cost; 2. Temporary permits for their visitor(s) at no cost (valid for 24 hours to five days); and 3. 24-hour permits to be utilized with unattached trailers/boats. In order for the Sheriffs Department to be able to distinguish a resident's vehicle from a non -permitted vehicle, residents are required to apply for annual parking permits that will be placed on the rearview mirror. Both annual and temporary permits are at no cost to the resident. The City have been working with the residents who have special circumstances on a case-by-case basis. It is our understanding from the petitions, dated July 2012 and 9/20/12 (Attachment III), that some residents long Sunbright Drive desire to dissolve the parking district and return the street to an open parking condition. Courtesy notices, dated August 2, 2012 (Attachment IV), were sent out to the residents living along Sunbright Drive, informing them of the process to remove the preferential parking district and requesting them for their input or concerns. However, only three (3) responses out of seventy (70) families were received by Public Works staff. To continue the process, staff sent out a second courtesy letter, dated October 2, 2012 (Attachment V), to the residents living along Sunbright Drive inviting them to attend the Traffic and Transportation Commission meeting on Thursday, October 11th to discuss and express any concerns they may have. Recommendation: It is recommended that the Traffic and Transportation Commission receive public comments, discuss the preferential parking district/permit program, and request staff to bring back a recommendation at the next Traffic and Transportation Commission meeting. Attachments: I. City Council Staff Report and Ordinance No. 3 (2003) II. Aerial Map III. Preferential Parking District - Petition for removal, (July 18,2012 and September 20, 2012) IV. Letter dated August 2, 2012 V. Letter dated October 2, 2012 CITY COUNCIL ATTACHMENT I Agenda 9 6.10 Meeting Date: October 7, 2003 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Second Reading of Ordinance No. 3 (2003), An Ordinance amending Diamond Bar Preferential Parking District Number One to Establish Preferential Parking Restrictions on Sunbright Drive and White Star Drive and Amending the Diamond Bar Municipal Code Accordingly, RECOMMENDATION: It is recommended that the City Council waive full reading and adopt Ordinance No. 3 (2003). FINANCIAL IMPACT: The installation of parking signs will cost approximately $1,000 and will be funded by the City's signing and striping maintenance budget allocated for this FY 2003-2004. BACKGROUND/DISCUSSION: On January 19, 1999 the City Council adopted Ordinance No. 3 (1999) creating Preferential Parking District Numbers One and Two. Preferential Parking District Number One (see Exhibit A) was established to facilitate short term parking and the efficient use of street parking spaces by residents. During school days, the streets surrounding Diamond Bar High School are impacted by the shortage of parking spaces on the school site. Currently, there are ten (10) residential streets utilizing the permit program within District Number One. These are Birch Hill Drive, Broken Arrow Drive, Cazadero Place, Evergreen Springs Drive, Fern Hollow Drive, Los Cerros Drive, Lost River Drive, Pathfinder Frontage Road, Tambo Place, and Viento Verano Drive. On these streets, parking is regulated by"1 Hour Parking, 7:00 a.m. to 4:00 p.m., School Days Only, Except by Permit". This matter was brought to our attention by residents of White Star Drive and Sunbright Drive who were having difficulty parking in their respective street due to student parking. To gauge the interests of the residents, a letter was first sent to every residence requesting a call or e-mail to inform the City as to their preference. A follow-up surrey postcard was then mailed to each residence requesting their written response to their preference to be included in the Preferential Parking Program. Twenty-eight (28) postcards were sent out to the residents on White Star Drive. Of those twenty-eight, nine (9) postcards were returned in favor of the program.and six (6) were returned against initiating the program. Forty-six (46) postcards were sent to the residents on Sunbright Drive. Of those forty- six, fourteen (14) postcards were returned in favor of the program and eight (8) were returned against initiating the program. Under this program, each household may choose to obtain any of the following types of permits: ? 1) Annual permits for two family members at no cost; ? 2) Temporary permits for their visitor(s) at no cost (valid for 24 hours to five days; and ? 3) 24-hour permits to be utilized with unattached trailers/boats. In order for the Sheriffs Department to be able to distinguish a resident's vehicle from a non -permitted vehicle, residents will be required to apply for annual parking permits that will be placed on the rearview mirror. Both annual and temporary permits are at no cost to the resident. The City will work with the residents who have special circumstances on a case-by-case basis. PREPARED BY: Sharon Gomez, Senior Management Analyst REVIEWED BY: David G. Liu James DeStefano Director of Public Works Deputy City Manager ATTACHMENT: Ordinance No. 3 (2003) Exhibit A, Map of Preferential Parking District Number One ORDINANCE NO. 3 (2003) AN ORDINANCE AMENDING DIAMOND BAR PREFERENTIAL PARKING DISTRICT NUMBER ONE TO ESTABLISH PREFERENTIAL PARKING RESTRICTIONS ON SUNBRIGHT DRIVE AND WHITE STAR DRIVE AND AMENDING THE DIAMOND BAR MUNICIPAL CODE WHEREAS, there is a shortage of on -street parking on certain residential streets within the City, and parking restrictions have been imposed to facilitate short term parking and the efficient use of street parking spaces; and WHEREAS, the City wishes to increase the availability of street parking spaces for residents and their guests as permitted by Section 22507 of the California Vehicle Code. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Subsection (c) of Section 10:16.1350 of Division 6 of Chapter 10.16 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: "(c) Parking Restrictions. No parking for more than one (1) hour from 7:00 a.m. to 4:00 p.m. on school days except with an Annual or Temporary Parking Permit: Street Location Evergreen Springs Drive: Both sides of the street from Sunbright Drive to 2017 Evergreen Springs Drive (2017 to 2338 Evergreen Springs Drive). Lost River Drive: Both sides of the street from Evergreen Springs Drive to Castle Rock Road (21504 to 21612 Lost River Drive). Birch Hill Drive: Both sides of the street from Evergreen Springs Drive to Castle Rock Road (21515 to 21651 Birch Hill Drive). Cazadero Place: Both sides of the street from Evergreen Springs Drive to the end of the cul de sac (21503 to 21519 Cazadero Place). Viento Verano Drive:Both sides of the street from Evergreen Springs Drive to 1980 Viento Verano Drive (1980 - 2035 Viento Verano Drive). Broken Arrow Drive: Both sides of the street from Viento Verano Drive to 21453 Broken Arrow Drive/ Both sides of the street from Fern Hollow Drive to 21364 Broken Arrow Drive. Tambo Place: Both sides of the street from Pathfinder Road to the end of the cul de sac (21305 to 21325 Tambo Place), Fern Hollow Drive: Both sides of the street from Pathfinder Road to Los Cerros Drive (1953 - 2036 Fern Hollow Drive). Pathfinder Road: Both sides of the street from Evergreen Springs Drive to the end of (Frontage Road) the cul de sac (21501 to 21536 Pathfinder Road). LOS CERROS DRIVE BOTH SIDES OF THE STREET CUL-DE-SAC (1946, 1947, 1954, 1955, 1960, 1961, AND 1963 LOS CERROS DRIVE). Sunbright Drive: Both sides of the street from Fountain Springs Road to end of cul-de-sac at 2400 Sunbright Drive (2400 to 2565 Sunbright Drive). White Star Drive: Both sides of the street from Viento Verano Drive to end of cul-de-sac at 1983/1987 White Star Drive (1903 to 1987 White Star Drive). Section 2. The City Clerk is directed to certify to the passage and adoption of the Ordinance and to cause it to be published or posted as required by law. Section 3 If any section, subsection, sentence, clause, portion, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining sections, subsections, sentences, clauses, portions, or phrases of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, portion, or phrase without regard to whether any other section, subsection, sentence, clause, portion, or phrase of the Ordinance would be subsequently declared invalid or unconstitutional. PASSED, APPROVED AND ADOPTED this day of , 2003. Carol Herrera, Mayor I, Lynda Burgess, the City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar, California, held on the day of 2003, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar, held on the day of , 2003, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Lynda Burgess, City Clerk ATTACHMENT III PETITION R ECEIVED Jlli 1€1 91119 We, the undersigned residents of the following street: Sunbriaht Drive hereby petition the City of Diamond Bar to remove the preferential parking district on our street. By signing this petition, I agree to not oppose the requested action relating to the removal of the permit parking district. Name (Last, First)* Signature *Please print and date A" v u M4,04 VoE4E(—E �/i��1. Street Number Day Phone JOMM liNOCR -7* ?1j% 5c,N,[3a-IQ-nY Dn 6'16)7 31-18 lb X49 f . o' C y oo )e6y 7�1� 1.1711-Venc Iry ��� o -r l,�l � snv ��er 2�f 5.3 �� Gc��• `l0 9 598 i� l 6-20' -qL9 (o J ��1s Iv 2S o ��Di/� rrJo^)Gi L �J -zyo3 Ste, r,y �` C�a�l Sly 7 CJ6`� o� ke OokA✓f�6;I ,l L(w, c <P4Wy -P. M,D",J;jcc/ 1I14K- vvorm(�It t, PI 7j 2`Fo � f'vn �.,..'�L✓T l¢�IY ;w `70 �ICr zu u Suv.bn�1�1 tw: r , is vna GCS -2S(Q5 61�8'cla/a September 20, 2010 Attn: Director of Public Works, David Liu I would like to request the "one hour parking" signs located on Sunbright Drive be removed. I live on the street and a few years ago there was a problem with students from Diamond Bar High School parking on the street during the day. However with the additional parking spaces made on Brea Canyon we no longer have the parking problem. The reason my family and I would like the signs removed is because the one hour parking limit makes it every inconvenient when having guests over during the day. 1 very much appreciate your time and consideration of my request, and I look forward to receiving your reply Please feel free to contact me to answer any questions you might have. Thank you for your consideration. Sincerely, ncj& Nicole M. Guerena Ling -Ling Chang Mayor Jack Tanaka Mayor Pro Tem Ron Everett Council Member Carol Herrera Council Member Steve Tye Council Member 2012 Mr. Gilbert Guerena Ms. Nicole Guerena 2543 Sunbright Drive Diamond Bar, CA 91765 ATTACHMENT IV City of Diamond Bar 21810 Copley Drive . Diamond Bar, CA 91765-4178 (909) 839-7000 • Fax (909) 861-3117 www.DiamondBarCA.gov RE: Sunbright Drive Petition for Removal of Preferential Parking District Dear Mr. and Ms. Guerena: Thank you for your recent submittal of the petition from your neighborhood requesting removal of a preferential parking district. As you are aware, the City Council had originally established the preferential parking district in your neighborhood to accommodate a parking concern that was caused by overflow parking from Diamond Bar High School. In 2003, residents in your neighborhood expressed concern with this impact to residential parking on Sunbright Drive. The City surveyed your neighborhood at that time and the consensus., was to move forward with a preferential parking district which was enacted by a City Council Ordinance. It is our understanding from the recent petition that was submitted to the City that residents along Sunbright Drive wish to dissolve the parking district and return the street to an open parking condition. In order for the City to move forward with this request, it will be necessary to engage in a formal process to remove the district that will require up to six (6) months to complete. First, City staff will be sending notifications to all residents along Sunbright Drive and advising them of the request to remove the parking district. The notification will seek resident's input or concerns to be provided to City staff. Subsequently, this item will be presented to the City's Traffic & Transportation Commission for their consideration. Upon concurrence from the Traffic & Transportation Commission, a public hearing will be scheduled with the City Council for consideration in order to amend the existing ordinance. If you have any questions regarding this matter, please .contact Mr. Rick Yee, Senior Civil Engineer, at 909.839.7043. Sincerely Davi G. Liu, P.E. Director of Public Works/City Engineer cc: Residents along Sunbright Drive Ling -Ling Chang Mayor Jack Tanaka Mayor Pro Tem Ron Everett Council Member Carol Herrera Council Member Steve Tye Council Member October 2, 2012 ATTACHMENT V City of Diamond Bar 21810 Copley Drive . Diamond Bar, CA 91765-4178 (909) 839-7000 . Fax (909) 861-3117 www.DiamondBarCA.gov SUBJECT: Sunbright Drive Preferential Parking District Dear Sunbright Drive Resident: The City of Diamond Bar received a petition from your neighborhood back in July 2012 requesting removal of the preferential parking district. In order for the City to consider this request, it is important to engage all residents living along Sunbright Drive. A notice letter, dated August 6, 2012, was sent out to you requesting your comments; however, only three (3) responses out of 70 families were received by Public Works staff. To continue the process, staff will be presenting this matter at the Traffic and Transportation Commission meeting on Thursday, October 11th, at Diamond Bar City Hall, Windmill Community Room, 21810 Copley Drive, Diamond Bar, at 7:00 p.m. You are invited to attend this meeting to discuss and express any concerns you may have. If you are unable to attend the meeting and would like your comments made known to the Commission, please send your comments in writing or via e-mail to cmalpica(aDdiamondbarca.gov before October 11th for consideration. Your attention to this preferential parking district matter is appreciated and we look forward to your participation. If you have any questions regarding this matter, please contact Mr. Christian Malpica, Associate Engineer, at (909) 839-7042. Since Da id G. Liu, P.E. Director of Public Works/City Engineer cc: Traffic and Transportation Commissioners ■ 0 l U z w w a 911 A r - 4 `� 911 � o 0 LO N N -C& ct N w O ct M 9) 9 f6 O O O a1 O Q0 Til N Ql 00 O N i/? i/? i/} i/} Ii r -I LO V-1 00 N N N LO r�l m m r -I i/} i/i i/} i.n M M N N a N a 2 C v h.0 U c O � o L a UA v C C � N +� a E O l]A O U o O N Q) L Qc -- J C C N LU 4-j N U "c- v' Lu m D- +- � LL -0 U M o Q Q V) a` N } J G cn O O C td U O a W.v4--lo N �o E s u 0 2 0O U F- 00 N N N LO r�l m m r -I i/} i/i i/} i.n M M N N a E v U c � o UA v C � +� a O l]A O U o "'o N Q) -- C N N C O O +- CO U U M Q LCC N O G cn ate' O C td U O a N �o E s u fwd 0O MC J GJ L C ,F In Q = C:0- U d w w •� O .N N O •� C) cm (2) O O ON N P-� O ctN rci � ,co Q Q c� N .PO -4 O a) O U O 4 W .WD p O Q P4 U C) C_; C tU �� � � �' �O 00 � a � o v ', � � � a� �� � � v� o U v� � rd � o � Q � � b � C!6 P� 41S �tr4 O -49 •U O H � H Eo F� Q U N O L+ C U 00 b y U �i z ri b Cd N U U N 'O a C) M a 0 i a e G '5 U 0 b Zi 'b O O r-1 O U U O b M bA W Q) e V) O k)n O ;-+ 'S m 3 0 - bA a 9 bA `� U � O � U � � o y P�1 rd U O N b cd O U V� r O C) a a A ;-4 0 O 4-j rd is cd • * o Lr� cd L N OCo $:Lj cr) � II 4-4 � '~ O Ct N c rd bj0 4-4 U o � a c� 4-+ E M 'S wct PLO cd i P-4 i i I 4) rt � rO v •� MR pp U U LO O N m 4-j }�+ ON ++ O O �i U 4-1 a'.' ce) 0 N W IVU U N O o pry t-' O �o� a N •h�1 0 O O 'S � W o. L� O N LO O N O W N U a� a O � N 0 bA 0 Q U z Ct 4-1 � O Ct 4-J P-+ 1 ~ �, •, c� "Ci ct •� UO . cdO 4—jCt •� cn r ;-4 N p .M N cz a--+ pC, O � .1-4 M NCfd r. O d N PO' M.7 O 00 N O N +, ct U a -J U ct Q 4-J Q ctOcz O � 4-' N or- N a"' U O cn N cn cn W � ,� • M U � 4-j cz o a� a Q O O a0 U bio 0 M bA N O C) 4.4 U 4J M ct C� bO + � Z x ,- � o 7+ o ct NO 3 m O '++ r . o w4 -J rd �*� U) Pati ° 4-Jb O f Z U o b ~° b O O cp o +� "' Z U 04Z4o ct Q) 'n 4� 41 r4 4-j cn InateJ O . � N H z+ O U V1 + O t-+' ct � QJ A co bA N a 'a) N cn, Uva Ub cn o www t.3 o J 0 0 +� 03 O bA +�'' � 4-J .� viv�a M O N a) G4 co � a 4� � N o a N WD v o �" ¢ sU� v c'� +�+ �• w v (a)y r O N 4-4 Q C� (CEO) U O ll c�~ O N a� o 90 � � � o o °' ° 41 � +3 ; 'b c 4-4 wo °� ° M Z r N Ct + o o a O U O r O rid C4--4 �, N x 9 c� p p O O •O �? N � O � rd C N W0 Lo p ct bA v 4 N cd W U O O U U v1 a? N O r+ bA N ao o N o o P Z Ei cd 0 3 O c � U � U � � U D p r a? ° O rd bA ct 41 o � � o b .. 4-J bibio r bio U) �. N o o p 4-jcn � 3 b c +J Q) U 4-J 4� m U .— U r4 W P4 a� z W O O N W u N O N O NO ro N Q) cn N N ct CldO M bA c� N 3 tQ w 0 O cn ct O U O cn c+• O O +r a Christian Malpica From: Ann Lim <anna1belle_lim99@yahoo.com> Sent: Thursday, October 04, 2012 3:37 PM To: Christian Malpica Subject: Preferential Parking at Diamond Bar Dear Christian: In response to your letter dated October 2, 2012: of preferential parking district along Diamond Bar is RETAIN The position of my household regarding the removal PREFERENTIAL PARKING DISTRICT status. Thank you very much. Regards, Annabelle Lim 2408 Sunbright Drive Christian Malpica From: sydwes@roadrunner.com Sent: Thursday, October 04, 2012 3:30 PM To: Christian Malpica Subject: Sunbright Drive Preferential Parking District Mr Malpica,l live at 2530 Sunbright Drive. I will not be able to attend the Oct. 11 meeting due to a scheduling conflict. I am for the removal of the Preferential Parking signs on our street. Thank You. Steve Moss m '.EIV7 Y OF DI, MML, S / W C- VJ/, T 1��ST1�l�Ti D y? S GtA ;� P10� n S Marilyn McOwen 9 SuN�dghtDc. , mond Hny CA 91765-354fi Marcy Hilario From: Kevin [khouse1961@verizon.net] Sent: Friday, September 28, 2012 4:38 AM To: Marcy Hilario Subject: Traffic issue Attachments: photo.JPG; ATT00001.txt Marcy, Can you foreward this email to the Public Works staff and TTC Commisioners. Thanks Been seeing an ongoing traffic issue at Diamond Bar High School. The left turn pocket going from Pathfinder into the school's parking lot at Brahma Drive allows to many cars to proceed, more cars than the parking lot can handle at one time. Thus the intersection is blocked. The left turn signal stays green sometimes for an extraordinary long period. I realized we lengthened the turn pocket but the signal allows for many more cars than it holds. This is at its worse at 645am. Maybe a do not block interesection sign or Sheriff enforcement would help. Also after you get a red light at Brea Canyon and wait for it to go green, you pull through the intersection only to have the signal at Brahma drive go red. Given the length of the left turn signal mentioned above, this causes back-up and congestion on Pathfinder. Also the problem with cars stopping and dropping of students on Evergreen Springs just south of Pathfinder is a problem again. New school year, new parents. Need Sheriff's out to enforce the No Stopping areas. Yesterday I was making a right turn from Pathfinder to go south on Evergreen Springs and a car made a U- turn after dropping a student. I almost struck the vehicle. Three commissioners have brought this ongoing problem up during TTC meetings. Someone is going to get hurt if something isn't done. We need enforcement. 1 _NINO Y,. TVA S I 5 • 1