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HomeMy WebLinkAbout11/12/2015 AGENDA - Regular MeetingTRAFFIC & TRANSPORTATION COMMISSION AGENDA November 12, 2015 7:00 P.M., Regular Meeting Diamond Bar City Hall Windmill Community Room 21810 Copley Drive Diamond Bar, California Vice -Chair Commissioner Commissioner Commissioner Len Mok Surendra Mehta Ed Pechy Manisha Sulakhe Written materials distributed to the Traffic and Transportation Commission within 72 horns ofthe Traffic and Ti-cnasportalion Commission meeting are crnai/able forpublic inspection immediately upon distribution in the Cily Clerk's office at 21810 Copley Drive, Diamond Bar, California, (hiring normal business hours. Copies ofstaJJreports or other writer dnciunteninliaa relating to agenda items are on file in the Public Works Department located at 21810 Copley Drive, and are available for public inspection Ifyou have questions regarding an agenda item, please call (909) 839- 7040 during regular business hours. Im an effort to comply with the requirements ofTitle 11 of the Americans with Disabilities Act of 1990, the Cily ofDiamond Bar requires that any person in need ofany type ofspecial equipment, assistance, or accommodation(s) in order to communicate at a City public meeting must inform the Public Wogs Department at (909) 839-7040 a mininimn of 72 hours prior to the scheduled meeting. Plcase refrain from sutobikq, eating or chinking The City of Diamond Bar uses recycled paper in the Communitp Room and encourages you to do the sane CITY OF DIAMOND BAR TRAFFIC AND TRANSPORTATION COMMISSION AGENDA November 12, 2015 DIAMOND BAR CITY HALL WINDMILL COMMUNITY ROOM 21810 COPLEY DRIVE, DIAMOND BAR CALL TO ORDER: 7:00 p.m. PLEDGE OF ALLEGIANCE: Vice -Chair Mok ROLL CALL: Commissioners Mehta, Pechy, Sulakhe, Vice -Chair Mok I. APPROVAL OF MINUTES A. Minutes of October 8, 2015 II. PUBLIC COMMENTS This is the time and place for the general public to address the Commission. Items to be discussed here are those which do not already appear on this agenda. III. ITEMS FROM STAFF A. Traffic Enforcement Update 1. Citations: August, September & October 2015 2. Collisions: August, September & October 2015 3. Street Sweeping: August, September & October 2015 IV. OLD BUSINESS V. NEW BUSINESS VI. STATUS OF PREVIOUS ACTION ITEMS — Castle Rock/Gold Run NTMP VII. ITEMS FROM COMMISSIONERS VIII. INFORMATIONAL ITEMS A. Traffic Signal Infrastructure Upgrades Project B. Comprehensive Groundwater Drainage Study C. Diamond Bar Boulevard Circulation between Sunset Crossing Road and Golden Springs Drive — No U -Turn request at Palomino Drive D. Morning Canyon Road Rehabilitation Project E. Area 3 Road Maintenance Project F. Gas Company Upgrades on Golden Springs Drive G. Willow Heights Construction Update H. Reagan/Peterson Park Parking Lot Construction I. Grand Avenue Beautification Project J. Lemon Avenue Interchange Project K. SR -57/60 Confluence Project IX. SCHEDULE OF FUTURE CITY EVENTS A. CITY COUNCIL MEETING — Tuesday, November 17, 2015 — 6:30 p.m., AQMD/Government Center, 21865 Copley Drive, Auditorium B. PARKS & RECREATION COMMISSION MEETING — Thursday, November 19, 2015 — 7:00 p.m., Diamond Bar City Hall, Windmill Community Room, 21810 Copley Drive C. PLANNING COMMISSION MEETING — Tuesday, November 24, 2015 — 6:30 p.m., Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive D. THANKSGIVING HOLIDAY — Thursday, November 26, 2015 and Friday, November 27, 2014. In observance of the holiday, City Hall offices will be closed both days. City Hall offices will re -open for business on Monday, November 30, 2015. E. CITY COUNCIL MEETING — Tuesday, December 1, 2015. — 6:30 p.m., Diamond Bar City Hall, Windmill Community Room, 21810 Copley Drive F. CANDY CANE CRAFT FAIR— Saturday, December 5, 2015 — 9:00 a.m. — 2:00 p.m., Diamond Bar Center, 1600 Grand Avenue G. PLANNING COMMISSION MEETING — Tuesday, December 8, 2015 — 6:30 p.m., Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive H. TRAFFIC &TRANSPORTATIO.N COMMISSION MEETING—Thursday, December 10, 2015 — 7:00 p.m., Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive X. ADJOURNMENT " THIS INFORMATION WILL BE PROVIDED AT THE NOVEMBER 12, 2015 MEETING CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING OCTOBER 8, 2015 CALL TO ORDER: Chair/Carrera called the meeting to order at 7:02 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Sulakhe led the Pledge of Allegiance. ROLL CALL: Commissioners Ed Pechy, Manisha Sulakhe, Vice Chair Ken Mok, and Chair Ted Carrera Also Present: David Liu, Public Works Director; Christian Malpica, Associate Engineer; John Beshay, Associate Engineer; Sterling Mosley, Assistant Engineer, and Stella Marquez, Administrative Coordinator. Commissioner Surendra Mehta was excused APPROVAL OF MINUTES: A. Minutes of the September 10, 2015 Regular Meeting. C/Pechy moved, VC/Mok seconded, to approve the Minutes of the September 10, 2015 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSTAIN: COMMISSIONERS ABSENT: COMMISSIONERS PUBLIC COMMENTS: None Pechy, VC/Mok, Chair/Carrera None Sulakhe Mehta OCTOBER 8, 2015 PAGE 2 T&T COMMISSION III. ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: 1. Citations: July, August and September 2015 2. Collisions: July, August and September 2015 3. Street Sweeping: July, August and September 2015 VC/Mok moved, C/Pechy seconded, to receive and file the Traffic Enforcement Update reports for July, August and September 2015. Motion carried by the following Roll Call vote: AYES: NOES: ABSENT: IV. OLD BUSINESS: V VI NEW BUSINESS: COMMISSIONERS COMMISSIONERS COMMISSIONERS None None STATUS OF PREVIOUS ACTION ITEMS: Pechy, Sulakhe, VC/Mok, Chair/Carrera None Mehta PWD/Liu reported on the status of the Armitos Neighborhood Traffic Management Program. Staff has followed up with the Sheriff's Department regarding the speeding concern and collected the additional traffic data to be utilized in the preparation of a conceptual plan. Going forward, staff is aware that the neighborhood residents have expressed concern about getting consensus of the petition back to the City Hall. Staff wants to follow up with another neighborhood meeting using the City's tailgate trailer; however, with the many projects in the works, it may be difficult to commit to a follow up meeting prior to the holiday season. In the meantime, staff will stay in touch with the residents to provide the status of any progress. VII. ITEMS FROM COMMISSIONERS: None VIII. INFORMATIONAL ITEMS: A. Traffic Signal Infrastructure Upgrades Project — AE/Malpica reported that design plans and specifications are currently under review. Final plans and specifications are scheduled to be completed by the end of October, with PS&E advertising the project in November. Construction is anticipated to be completed by the end of the calendar year or shortly thereafter. Upgrades include replacing existing copper cable with fiber optic cable, addition of OCTOBER 8, 2015 PAGE 3 T&T COMMISSION smaller communication systems and rewiring of three intersections, upgrades to some of the older signal components, and unit upgrades throughout the City. Chair/Carrera asked what the percentage of fiber optics would be within the City. AE/Malpica responded that this includes the south side of the City from Silver Bullet Drive, along Brea Canyon Road, to Diamond Bar Boulevard to Grand Avenue. Chair/Carrera again asked what the percentage of fiber optics in the City would be following completion of this project. AE/Malpica responded that it would be more than 50 percent after Phase 1 is completed. The goal is 100 percent upon completion of Phases 2 and 3. PWD/Liu further explained that this is a 3 -year program which has been carried over from last year. Phases 1 and 2 will be done in this fiscal year and Phase 3 will be completed in the next fiscal year. Currently, about 50 percent of the cable is fiber optic. Phase 2 will bring the City to about 70-80 percent with the final 20-30 percent being completed during the next fiscal year. This project will be completed using Prop A, Measure R and ABA66 funds. B. Comprehensive Groundwater Drainage Study — AE/Malpica indicated the report has been finalized and a memo was forwarded to City Council with a recommendation to follow the prioritized improvement list recommended by the City's consultant. Design will begin in this fiscal year for two locations: Golden Springs Drive, west of Platina Drive and Brea Canyon Road, just north of Sapphire Lane. C. Diamond Bar Boulevard Circulation between Sunset Crossing Road and Golden Springs Drive— No U -Turn request at Palomino Drive -AE/Malpica reported that citywide traffic counts are currently underway and will be completed within the next couple of days. Subsequently, the counts will be reviewed and finalized by staff. In addition, the consultant was able to take some counts for the U -Turns at Diamond Bar Boulevard and Palomino Drive during am/pm rush hours. D. Morning Canyon Rehabilitation Project—AE/Mosley shared that the project was nearing completion for the design phase. The redesign includes construction of two new catch basins, which requires an amendment to the permit. E. Area 3 Road Maintenance Project — AE/Mosley conveyed the roadway rehabilitation was completed. The project was extended beyond the 120 manhole covers to slightly more than 300 including some outside of the project limits. The project will be completed this week. F. Gas Company Upgrades on Golden Springs Drive — AE/Mosley reported that this project has been completed and the Gas Company is working with staff to complete the restoration. OCTOBER 8, 2015 PAGE 4 T&T COMMISSION G. Willow Heights Construction Update — AE/Beshay stated that Lennar was successful in obtaining approval from the L.A. Flood Control. Once their permit is received (tomorrow), the project will move forward. Also, once the utilities are relocated, construction of the new sidewalk, driveway approach, curb ramps, and traffic poles will follow with construction expected to begin in January 2016. H. Reagan/Peterson Park Parking Lot Construction—AE/Beshay reported that the irrigation line system has been completed. The contractor completed grading operations of the roundabout at Reagan Park and the park will be fully paved at the end of next week. The new sidewalk at Peterson Park will be poured next week as well. Due to unforeseen conditions and lead time of the infiltration unit project, completion is anticipated for late October. Lemon Avenue Interchange Project— AE/Beshay explained staff is meeting next week to discuss the ready to list dates which is expected by the end of the year with construction projected to commence by June 2016. J. SR -57/60 Confluence Project — AE/Beshay stated that the westbound on- ramp adjacent to the vacant Honda Dealership property has been advertised with a bid opening October 29th. Construction is set to begin by the end of the calendar year. The westbound off -ramp design is projected to be completed by the end of the year, with construction commencing in Spring to Summer of 2016. K. Grand Avenue Beautification Project —AE/Beshay indicated that the following items have been completed: Installation of the new decorative traffic signal poles at four intersections; installation of the monument sign at the intersection of Grand Avenue and Longview Drive; and sidewalks on the south side of both intersections, excluding the landscaped areas. The contractor is currently installing the new sidewalk pavers at the north side of both intersections. The electrical contractor is installing new wires for advanced loops at Grand Avenue and Longview Drive. Due to some changes in the schedule, the completion of construction is expected by November. PWD/Liu provided a Power Point presentation of the progress to date and construction phasing, as well as the decorative crosswalk construction options presented to the City Council on Tuesday evening. Plans are moving forward with the signature crosswalk interlocking pavers at both intersections (Diamond Bar Boulevard/Grand Avenue and Longview Drive at Grand Avenue). Staff presented four options to the City Council for consideration and Council determined Option 2 to be the most expedient with the least amount of traffic disruption. The two-phase project will begin on Friday, November 6th immediately after the peak hour. The intersection will be closed down to two lanes in each direction and the first phase involving the four intersection corners. The second phase will take place the following weekend and will conclude the project. PWD/Liu explained how staff is moving forward with its significant outreach program. This includes portable message boards, a OCTOBER 8, 2015 PAGE 5 T&T COMMISSION dedicated webpage on the City's website, social media, informational letters (all residents and businesses located at the four corners shopping centers), DB Connection, reverse 911 (two calls — one for each weekend), local news media, GIS based map apps, notification at public meetings, Foothill Transit and OCTA, adjoining cities and user groups notifications, notification via Diamond Bar Center to individuals who are using parks and facilities, and DBTV. AE/Beshay shared that staff contacted Caltrans who agreed to display the closure/impact information on their overhead message signs. IX. SCHEDULE OF FUTURE CITY EVENTS: As listed in the agenda. Chair/Carrera said he looked forward to the Veterans' Day Recognition Ceremony on Thursday, November 5'h. ADJOURNMENT: There being no further business to come before the Traffic and - Transportation Commission, Chair/Carrera adjourned the meeting at 8:10 p.m. The foregoing minutes are hereby approved this day of 2015. Respectfully Submitted, David G. Liu, Secretary Attest: Chair Ted Carrera CITY OF DIAMOND BAR TRAFFIC AND TRANSPORTATION COMMISSION MEMORANDUM DATE: November 5, 2015 MEETING DATE: November 12, 2015 TO: Chair and Members of the Traffic and Transportation Commission FROM: Christian Malpica, Associate Engineer VIA: David G. Liu, Director of Public Works SUBJECT: Castle Rock Road and Gold Run Drive Neighborhood Traffic Management Program (NTMP) Update BACKGROUND/DISCUSSION: In August 2013 staff received a formal request for traffic calming tools along Castle Rock Road and Gold Run Drive with a petition of 51% of the residents in favor of launching the NTMP as required by the NTMP Guidelines. The first meeting was held with the neighborhood at the October 10, 2013 Traffic and Transportation Commission meeting, where the program was introduced to the residents and staff collected input on the residential traffic concerns. The biggest concern expressed was speeding along Castle Rock Road and Gold Run Drive. Staff recommended a two (2) phase approach for improvements to address the speeding concern. Traffic count data over the course of a 4 -day period were collected in September 2012 within the area of Castle Rock Road and Gold Run Drive. Using the traffic data as a reference, Phase I included educational signage and centerline striping along Castle Rock Road and enforcement by the Sheriff's Department. Phase II required a more comprehensive engineering study for implementation of traffic calming devices, which included additional speed counts taken in October 2013 along Crooked Creek Drive and Ambushers Street (see Exhibit A). The Phase I improvements were completed during the week of November 4, 2013, which included centerline striping and educational signage on Castle Rock Road at Gold Run Drive and along Gold Run Drive (see Exhibit B). As part of Phase II consideration, staff further requested additional signatures from residents along the streets in the study area that had not signed the original petition. A second meeting was held on November 13, 2013 to present the concept plan (Phase II) of the proposed traffic calming tools to the neighborhood. Proposed tools included the installation of three (3) speed cushions along Castle Rock Road and two (2) speed cushions along Gold Run Drive with associated pavement legends and signage, as well as double centerline striping with edge line parking striping along Gold Run Drive between Running Branch Road and Crooked Creek Drive. In addition to the traffic calming tools, speed limit signs were proposed on Gold Run Drive at Running Branch Road, on Crooked Creek Drive at Gold Run Drive, on Ambushers Street at Pasado Drive, and Running Branch Road near Gold Run Drive (see Exhibits C through Q. The twelve (12) residents that were in attendance at the second meeting agreed to move forward and circulate a second petition required to install the proposed measures. While the required 67% of the entire neighborhood was not obtained, staff believed that a clear majority of the residents directly along the roadways where the tools were proposed was obtained (70% approval along Castle Rock Road and 59% along Gold Run Drive) and therefore recommended approval of moving forward with construction of the proposed traffic calming tools. Final plans and specifications were developed and presented to the residents at a third meeting held on April 29, 2014. These plans identified the locations of the speed cushions, centerline stripping with parking lanes and educational signage (see Exhibits C through Q. With the resident's support of the final design, a construction contract was awarded on June 17, 2014 and construction of the traffic calming tools was completed on August 22, 2014. To determine the effectiveness of the traffic calming measures, a follow-up set of speed and volume counts are required to be collected 6 months after the improvements were completed. The 6 -month counts for this neighborhood were taken in March 2015 due to traffic count equipment unavailability. The September 2012 4 -day traffic counts were taken from Friday to Monday; however, our vendor took the March 2015 traffic counts from Sunday to Wednesday by error limiting to a 2 -day (Sunday & Monday) traffic count data comparison only. The March 2015 data was presented at the August 13, 2015 Traffic & Transportation Commission and due to the error in data collection days it was determined that follow up 4 -day data counts in September 2015 when school was back in session would provide a more appropriate comparison to the 2012 data. Therefore, new 4 -day traffic counts were collected in September 2015 from Friday to Monday in order to provide an accurate comparison with the September 2012 Friday to Monday counts. Data comparison is shown in Exhibit F. Friday through Monday data, at 3516 Castle Rock Road, indicates a slight volume increase for the southbound direction along Castle Rock Road between Copper Canyon Drive and Gold Run Drive by 188 (Friday) vehicles; 90 (Saturday) vehicles; 96 (Sunday) vehicles, and 162 (Monday) vehicles. While an overall 85th percentile speed have decreased by as much as 9 mph along Castle Rock Road. Friday through Monday results at 3619 Castle Rock Road and 3711 Castle Rock Road were found extremely favorable. The overall data at 3619 Castle Rock Road indicates that volume and the 85th percentile speed have decreased by as much as 60 vehicles and 13 mph, while the overall data at 3711 Castle Rock Road indicates that volume and the 85th percentile speed have decreased by 64 vehicles and 10 mph along Castle Rock Road. The September 2015 volume and speed data confirmed that the September 2012 data was faulty for the eastbound direction at 20925 Gold Run Drive which continues to prohibit staff from determining an overall accurate volume and speed change along Gold Run Drive, however, due to the fact the westbound direction for both 20925 and 20850 Gold Run Drive shows some improvements, it is appropriate to conclude that the A new double centerline stripping with edge line parking stripping along Gold Run Drive provided improvement for the eastbound direction as well. RECOMMENDATION: It is recommended that the Traffic and Transportation Commission receive and file the report by staff regarding the updated traffic data for the Castle Rock Road and Gold Run Drive Neighborhood Traffic Management Program. M- N' - 14-11, , --qR' v 0 0 m 0 0 ' Q) f.U U CY) m ry) o dk;' O Ln 00 0 N U 0 0 Ln F 1-1 Ln m _0 m 0 U 0 or U Ln Ln N' - 14-11, , --qR' v 0 0 m 0 0 ' Q) f.U U CY) m ry) o dk;' O Ln 00 0 N N' - 14-11, , --qR' v 0 0 m 0 0 ' Q) f.U U CY) m ry) IM, N Qj U N E m U Qj co t d t x LU \ « @z/; ; \ .2 e§:. ! & ;� �� \ �Z, § | (\3 ({ \.0zoS ( (Aj�l4;/: - 5;0A! w ! 244. zo-mZ < \ ©/§§Q , # \ \ \§!\\4 % ats\ . a- z,b®� w w� %§�e<s a | / t§,m « %0 §! 2 4m®r®©a` u ---:i4§\%! 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O > D D D D D D D D C C C C G c C C J J J JJ J J J O O O O O O O O w w w w O ro O C N` - � K DN O c9 W" r N N M M V a Noo 00 0❑ ❑o CITY OF DIAMOND BAR TRAFFIC STATISTICS AUGUST, SEPTEMBER, & OCTOBER 2015 Report Completed: NOVEMBER 2015 BY WALNUT / DIAMOND BAR SHERIFF'S STATION Aug -15 ■Non-Haz ■Hazard ■Parker ■Total *September total reflects holiday street sweeping enforcement schedule **October total reflects Traffic Unit on vacation during part of the month Aug -14 Sep -14 0ct-14 ❑Non-Haz ®Hazard 13Parker ®Total LLISION Aug -15 Sep -15 Oct -15 ®INJURY ■NON INJ ■TOTAL AUGUST 2015 D.U.I ARREST= 0 D.U.I. COLLISIONS= 1 SEPTEMBER 2015 D.U.I ARREST= 0 D.U.I. COLLISIONS= 1 OCTOBER 2015 D.U.I ARREST= 0 D.U.I. COLLISIONS= 1 AAA Aug-14 Sep -14 Oct -14 ■INJURY 13 NON [NJ ■TOTAL AUGUST 2014 D.U.I ARREST= 0 D.U.I. COLLISIONS=1 SEPTEMBER 2014 D.U.I ARREST= 0 D.U.I. COLLISIONS= 1 OCTOBER 2014 D.U.I ARREST= 0 D.U.I. COLLISIONS= 1 Aug -15 939 *Sep -15 Oct -15 *Total reflects holiday street sweeping enforcement schedule Aug -14 312 Sep -14 Oct -1'4 269 VOLUNTEER REQUEST TO ADDRESS THE TRAFFIC AND TRANSPORTATION COMMISSION TO: TRAFFIC AND TRANSPORTATION COMMISSION SECRETARY DATE: 1 f rr FROM: ADDRESS: PHONE: 0&� ) � 1Z— AGENDA#/SUBJECT: IN FAVOR OF/AGAINST? I expect to address the Commission an the subject agenda item. Please have e COmmission Q Minutes reflect my name and address as written above. Signature