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HomeMy WebLinkAbout07/14/2016 Minutes - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING JULY 14,2016 reTTIT-1 R a • • Vice-Chair/Mehta called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Garg led the Pledge of Allegiance. ROLL CALL: Commissioners Mahendra Garg, Shokoufeh Mirzaei, Cynthia Quan, and Vice -Chair Surendra Mehta Absent: Chairman Ed Pechy was excused Also Present: David Liu, Public Works Director; Kimberly Young, Senior Civil Engineer; Christian Malpica, Associate Engineer; Fabian Aoun, Assistant Engineer; and Marcy Hilario, Administrative Coordinator. 91Nfl21W*73 A. Minutes of the June 9, 2016 Regular Meeting C/Quan moved, C/Mirzaei seconded, to approve the Regular Meeting Minutes of the June 9, 2016, Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Garg, Quan, VC/Mehta NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Mirzaei ABSENT: COMMISSIONERS: Chair/Pechy 11. PUBLIC COMMENTS: None ITEMS FROM STAFF: A. Receive and File Traffic Enforcement ,Updates for: 1. Citations: April, May and June 2016 2. Collisions: April, May and June 2016 3. Street Sweeping: April, May and June 2016 JULY 14, 2016 PAGE 2 T&T COMMISSION _- IV. V. V1. VII. C/Quan noted the trend in increasing number of parking citations for street sweeping. PWD/Liu responded that there is additional parking enforcement support, which results in more citations issued this year. Typically, 200 to 300 tickets were issued each month by one parking enforcement officer. VC/Mehta asked if people could be educated more to reduce the amount of citations. PWD/Liu explained that when it comes to enforcement or any services that involve programs in the City, education is an on-going process. He further added that staff regularly reminds the public about street sweeping schedules, as well as working with the City to remain vigilant about obstructing these services by parking on the streets. PWD/Liu said he believes the fine amount for street sweeping violations is comparatively lower than other communities, which may be a reason that residents continue to pay the fine of $40 rather than comply. In addition, violations are issued to only those vehicles that are obstructing the street sweeper. If a vehicle is parked on the street during that four-hour window, but is not obstructing the street sweeper, that vehicle will not be cited. This. is about working with residents to help keep their streets clean and free of debris, all of which are explained on a regular basis. C/Garg asked how much revenue enue the City collects from street sweeping parking citations. PWD/Liu replied that he would provide that information at the next meeting. VC/Mehta moved, C/Quan seconded, to receive and file the Traffic Enforcement Updates for April, May and June 2016. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: NEW BUSINESS: None Garg, Mirzaei, Quan, VC/Mehta None Chair/Pechy STATUS OF PREVIOUS ACTION ITEMS: None ITEMS FROM COMMISSIONERS: None VIII. INFORMATIONAL ITEMS: A. Traffic Signal Infrastructure Upgrades Project, Phase I & Phase 11 AE/Malpica reported that sixty percent (60%) of the Phase I project has been completed, including 90 percent (90%) of fiber optic cable installation, with the exception of a portion along Pathfinder Road. The project has been placed on hold, awaiting delivery of additional communication equipment expected by JULY 14, 2016 PAGE 3 T&T COMMISSION July 28th. Traffic will continue to be monitored once work resumes. The project is scheduled to be completed by the end of August. Also, our traffic engineering consultant has completed 90 percent (90%) of the Phase 11 draft design plans, which are scheduled to be delivered to staff next week. B. Adaptive Traffic Control Signal System — RFP — AE/Malpica shared that staff has reviewed proposals from five (5) consultants. Based on the review, three (3) consultants were invited for interviews on July 11 at City Hall. These interviews will allow staff to ask additional detailed questions related to the consultant's scope of work, which will allow staff to select the final consultant to assist staff in the procurement/implementation plan for the system. Once the consultant has been selected, the contract will be presented to the City Council at its meeting of August 16. C. Copley Drive/Golden Springs Drive Intersection Enhancements — AE/Malpica stated that The Request for Proposal will be sent out to consultants by next week, with a due date of August 10th D. Edison Project at Diamond Bar Boulevard/Golden Springs Drive — AE/Malpica indicated that the Edison contractor has completed the backfill of the trenches and sidewalk restoration along Diamond Bar Boulevard, south of Golden Springs Drive. The work area along Golden Springs Drive, at the Diamond Bar Boulevard intersection, is on hold until the final power outage is conducted on July 20th, after which final restoration work will be completed. The following week, travel lanes are scheduled to be re -opened prior to the opening of the school year. E. Area 4 Road Maintenance Project — PWD/Liu reported that the contract for this project has been agendized for the City Council's July 19th meeting. Staff is recommending award of construction contract to All American Asphalt for.. this neighborhood which lies north of Pathfinder Road and west of the SR -57 (north western portion of the City). The goal is to complete the portion around the Walnut Elementary School area prior to the beginning of the school year or on weekends if school has resumed fall session. SCENoung introduced Assistant Engineer, Fabion Aoun, who comes from.. David Evans & Associates and is in his third week with the City. AE/Aoun has a great depth of experience in engineering, which has already come into vital importance and play in one of the City's critical projects. Staff is excited to have AE/Aoun on board and will he be a great addition to the Diamond Bar staff. F. Willow Heights Update — SCENoung shared that this project is nearing completion. The developer is looking to obtain final approval on the last three units within the development and is also working on all final "punch list" items with respect to sidewalks, pavement, etc. The park is also nearing completion. The pedestrian bridge that provides a path over the flood control channel, from? one side of the park to the trail area, and tot lot play equipment has been JULY 14, 2016 PAGE 4 T&T COMMISSION permitted and is under construction. Once completed, this will conclude construction. However, the maintenance period required for the landscape improvements will remain underway and while the park may appear to be completed, it will need to proceed through the mandatory maintenance period prior to the City accepting the park. The off-site street improvements are'... awaiting the Edison utility pole relocations and removals. Once the poles are removed, final roadway widening along Brea Canyon Road and Diamond Bar Boulevard will be completed. VC/Mehta asked about an opening date for the park. SCE/Young responded that staff is working with the developer to determine whether the park will open in August/September. G. Entry Monuments at Diamond Bar Boulevard/Temple Avenue and Golden Springs Drive/Calbourne Drive — SCE/Young indicated that these monuments are currently under design. Completion is anticipated shortly so that plans and specs can be finalized and go out to bid. The goal is to maintain the current design; however, because it is a different location with different median widths and roadway curvature, the architect needs to find the most ideal positioning for the monument and depending on the width of the median, alterations may be needed to accommodate the width of the median. In addition, the electrical wiring and irrigation needs to be designed to accommodate the new lighting and plants that will be installed. H. Morning Canyon Road Rehabilitation Project— PWD/Liu relayed that plans and specs are being finalized and staff intends to begin advertising in the next week or two. It is anticipated that Council can award the construction contract at their August 16th meeting. Construction is slated to begin in September, with completion prior to Thanksgiving. Staff will be communicating with the b - church and neighborhood residents as this project moves forward. VC/Mehta asked how much of the street would be reduced due to construction. PWD/Liu responded about 16 feet from the parking area. A.two- lane road will remain. I. Lemon Avenue Interchange Project— SCE/Young reported that over the last month, there have been developments with respect to getting this project underway. Staff was approached by the Alameda Corridor East Construction Authority (ACE), the agency that has been tasked with constructing the San Gabriel Valley grade separation projects, asking to take over the project rather than the proposal to have Caltrans administer the project. This would be beneficial because ACE needs the interchange constructed before they can close Fairway Drive for the grade separation project. By ACE taking over the project with their current contractor doing the Fairway Grade Separation, staff was able to expedite getting the plans approved. All that is needed at this point is a permit from Caltrans rather than all of the additional approvals and reviews that would have been warranted had Caltrans administered the project. Staff submitted the application for the Caltrans permit and expects to JULY 14, 2016 PAGE 5 T&T COMMISSION receive the permit within the next couple of weeks rather than months. In the meantime, the cities of Diamond Bar and Industry and ACE will be working on a three party agreement to have ACE formally take over the project for construction. PWD/Liu added that the project will likely commence February/March 2017 and conclude in about a year and a half. SCE/Young further explained that the current designation of the truck route along Golden Springs Drive between Brea Canyon Road and Lemon Avenue will be removed once the interchange is constructed so trucks will no longer be permitted to use Golden Springs Drive between Brea Canyon Road and Lemon Avenue. J. SR -57160 Confluence Project — SCE/Young reported that construction continues on the westbound on-ramp on the freeway side and within the vacant parcel adjacent to the vacant Honda parcel. Striping along Grand Avenue remains and congestion continues to occur along Grand Avenue for southbound vehicles because of the phasing. Caltrans is attempting to manage the signal timing; however, because of the split phase requirement, they are restricted to having one leg of the intersection at a time with a green light. The westbound off -ramp phase of the project is in the process of getting Caltrans approval to proceed with construction because it is funded by the federal TIGER grant. Once the authorization is received, construction will begin. K. TR 63623 — South Pointe Residential Development — SCE/Young stated that the project continues with grading, storm drain and sewer improvements. The model homes will be submitted shortly. Lennar is looking to get the building plan check expedited in order to have the models open by the end of 2016. The park precise grading plans are under review and nearing completion so that grading for Larkstone Park can begin. The goal is to have the park constructed during the selling of the units as an amenity for families with children to consider the residential development even though it will be a public park. The developer is eager to push this development forward to buildout and sell out as soon as possible. L. Grand Avenue/Golden Springs Drive Intersection Improvements Update — SCE/Young shared that this project continues in the design phase. Staff is working closely with the landscape architect to bring the same elements at the Grand Avenue/Diamond Bar Boulevard intersection to the Grand Avenue/Golden Springs Drive intersection including pavers, traffic signal poles and other landscape and hardscape features. M. Washington Street Cul -de -Sac at Lincoln Avenue Project - PWD/Liu reported that this afternoon, the plans and specifications were approved for this project, which will discourage truckers from turning into Washington Street, which is a cul-de-sac. The project will go out to bid next week with construction commencing in early September. Staff hopes to complete the construction sometime in October. JULY 14, 2016 PAGE 6 T&T COMMISSION C/Quan asked if the K -mart property was under development. PWD/Liu replied that the Community Development Department received plans for the site last week and staff is working closely with the developer. Further details will be available once the project goes to the Planning Commission for consideration. VI. SCHEDULE OF FUTURE CITY EVENTS: As presented in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, VC/Mehta adjourned the meeting at 8:00 p.m. The foregoing minutes are hereby approved this 9 'ro day of S"C R- 2016. R pectfull * tte es 77 d, Davib-G. Liu, Secretary Attest: Vice-Chairmn Surendra Mehta