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HomeMy WebLinkAbout11/10/2016 AGENDA - Regular MeetingNovember 109 2016 7:00 P.M., Regular Meeting Diamond Bar City Hall Windmill Community Room 21810 Copley Drive Diamond Bar, California Edfl��' € ) f't r` Surendra Mehta Written materials distributed to the Traffic and Transportation Con7n7issio7n within 72 hours of the Traffl.c and T7•ansportation. C0177177iSSion 177eeting al -e available for public inspection 1177177ediately upon distribution in the City Clerk's office at 21810 Copley Drive, Dian7ond Bar, California, during normal business hours. Copies of staff reports or 01/ner written doc7u77entatiorn relating t0 agenda items are on file in the Public 14"orks Depal-077ent located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda iten7, please call (909) 839- 7010 during regular business hours. 1n an effort to c0177121y with the requirements of Title 11 of the A177ericans i-vith Disabilities Act Of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance, or accoi77777OdatiOn(S) in order to c0177177unicate at a City public meeting 1777)st i7f0l'177 the Public 14"orks Department at (909) 839-7040 a r77inin7u177 of 72 hours prior to the scheduled meeting. Please refrain fi•a77 smoking, eating or drinking The City of Diamond Bar uses recycledpaper in the C0177177unity Room and encouragesyou to do the same CITY OF DIAMOND BAR TRAFFIC AND TRANSPORTATION COMMISSION AGENDA November 10, 2016 DIAMOND BAR CITY HALL WINDMILL COMMUNITY ROOM 21810 COPLEY DRIVE, DIAMOND BAR PLEDGE OF ALLEGIANCE: Vice -Chair Mehta ROLL CALL: Commissioners Garg, Mirzaei, Quan, Vice -Chair Mehta, Chair Pechy A. Minutes of September 8, 2016 11. PUBLIC COMMENTS This is the time and place for the general public to address the Commission. Items to be discussed here are those which do not already appear on this agenda. ITEMS FROM STAFF A. Traffic Enforcement Update * 1. Citations: August, September & October 2016 2. Collisions: August, September & October 2016 3. Street Sweeping: August, September & October 2016 IV. OLD BUSINESS V. NEW BUSINESS V1. STATUS OF PREVIOUS ACTION ITEMS VII. ITEMS FROM COMMISSIONERS VIII. INFORMATIONAL ITEMS A. Traffic Signal Infrastructure Upgrades Project — Phases I — III B. Adaptive Traffic Control Signal System C. Copley Drive/Golden Springs Drive Intersection Modifications D. Battery Back -Up Project E. Area 4 Road Maintenance Project F. Diamond Bar Boulevard/Grand Avenue Clock Project (Tabled) G. Willow Heights Construction Update — Diamond Bar Boulevard/Brea Canyon Road Intersection Enhancements H. Lemon Avenue Interchange Project I. SR -57/60 Confluence Project J. TR 63623 — Southpointe Residential Development K. Grand Avenue/Golden Springs Drive Intersection Improvements Update L. Neighborhood Traffic Management Program (NTMP) ® Armitos Place ® Crooked Creek Drive M. Washington Street Cul -de -Sac at Lincoln Avenue Project N. Morning Canyon Road Rehabilitation Project O. DBB/Maple Hill Road Median Modification Project IX. SCHEDULE OF FUTURE CITY EVENTS A. VETERAN'S DAY HOLIDAY— Friday, November 11, 2016 — City Hall offices will be closed in observance of the holiday. B. ECO EXPO — Saturday, November 12, 2016 — 9:00 a.m. —1:00 p.m., AQMD Parking Lot, 21865 Copley Drive C. CITY COUNCIL MEETING — Tuesday, November 15, 2016 — 6:30 p.m., AQMD/Government Center, Auditorium, 21865 Copley Drive D. RECREATION COMMISSION MEETING—Thursday, November 17, 2016 — 7:00 p.m., Diamond Bar City Hall, Windmill Community Room, 21810 Copley Drive E. PLANNING COMMISSION MEETING — Tuesday, November 22, 2016 — 7:00 p.m., Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive F. THANKSGIVING 'HOLIDAY Thursday, November 24, 2016 & Friday, November 25, 2016 City Hall offices will be closed in observance of the holiday. G. CANDY CANE CRAFT FAIR — Saturday, December 3, 2016 — Diamond Bar Center, 1600 Grand Avenue H. .1 CITY COUNCIL MEETING — Tuesday, December 6, 2016 — 6:30 p.m., AQMD/Government Center, Auditorium, 21865 Copley Drive TRAFFIC & TRANSPORTATION COMMISSION MEETING — Thursday, December 8, 2016 — 7:00 p.m., Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive * THIS INFORMATION WILL BE PROVIDED AT THE NOVEMBER 10, 2016 MEETING CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING SEPTEMBER 8, 2016 CALL TO ORDER: Chair Pechy called the meeting to order at 7:02 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Quan led the Pledge of Allegiance. ROLL CALL: Commissioners Mahendra Garg, Cynthia Quan, Vice -Chair Surendra Mehta and Chairman Ed Pechy Absent: Commissioner Shokoufeh Mirzaei was excused Also Present: David Liu, Public Works Director; Kimberly Young, Senior Civil Engineer; Fabian Aoun, Assistant Engineer; Christian Malpica, Associate Engineer (Traffic); John Beshay, Associate Engineer, and Debbie Gonzales, Administrative Coordinator. A. Minutes of the July 14, 2016 Regular Meeting VC/Mehta moved, C/Quan seconded, to approve the Regular Meeting Minutes of the July 14, 2016. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Garg, Quan, VC/Mehta NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Chair/Pechy ABSENT: COMMISSIONERS: Mirzaei 11. PUBLIC COMMENTS: None Ill. ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: 1. Citations: June, July and August 2016 2. Collisions: June, July and August 2016 3. Street Sweeping: June, July and August 2016 C/Quan moved, VC/Mehta seconded, to receive and file the Traffic Enforcement Updates for June, July and August 2016. Motion carried by the following Roll Call vote: SEPTEMBER 8, 2016 PAGE 2 T&T COMMISSION IV. V. V1. VII. AYES: COMMISSIONERS NOES: COMMISSIONERS ABSENT: COMMISSIONERS OLD BUSINESS: None NEW BUSINESS: None Garg, Quan, VC/Mehta, Chair/Pechy None Mirzaei STATUS OF PREVIOUS ACTION ITEMS: None ITEMS FROM COMMISSIONERS: C/Quan commented on and complimented the Diamond Bar entry monument sign at the, Willow Heights/Diamond Canyon Park location and the cattle associated with the sign. VC/Mehta inquired about a traffic accident that occurred at the intersection of Golden Springs Drive and Copley Drive on September 2nd. He also inquired about the lack of street lights along Diamond Bar Boulevard passed the Willow Heights community. VIII. INFORMATIONAL ITEMS: A. Traffic Signal Infrastructure Upgrades Project, Phase I — AE/Malpica —All communication units have been configured by our traffic signal communication consultant. The contractor is currently completing the final fiber connections in the traffic signal cabinets, getting ready for communication units to be installed starting next week. We continue to be on schedule for this project to be completed by the end of this month. Traffic Signal Infrastructure Upgrades Project, Phase 11 — This phase is a continuation of the improvements to the overall communication network infrastructure by replacing 4.3 miles of existing copper cable with fiber optic cable, rewire of three (3) intersections to improve wiring connections, replacement of thirty (30) traffic signal controllers, and upgrading any as - needed signal components/units to improve reliability and functionality. Plans and specs are currently under review by staff. Traffic Signal Infrastructure Upgrades Project, Phase III — This phase will be the final phase of the improvements to the overall communication network infrastructure. This phase will include replacing 4.3 miles of existing copper cable with fiber optic cable, rewire of two (2) intersections to improve wiring connections, replacement of twenty (20) traffic signal controllers, and upgrading as -needed traffic signal components/units to improve reliability and functionality. Request for Proposals (RFP) is under development. SEPTEMBER 8, 2016 PAGE 3 T&T COMMISSION B. Adaptive Traffic Control Signal System — RFP — AE/Malpica — Design contract was awarded to Kimley-Horn atthe August 16th City Council meeting. The kick-off meeting is scheduled for the week of September 26th. C. Copley Drive/Golden Springs Drive Intersection Enhancements — AE/Malpica — Staff received one proposal during the week of August 8th. The proposal is currently under evaluation. D. Edison Project at Diamond Bar Boulevard/Golden Springs Drive — AE/Malpica — Final striping was completed during the week of August 29th. E. Battery Backup Project (BBS) Project — Phase 11 — AE/Malpica — Phase I project was completed in 2015, including installation of fourteen (14) new battery back-up units. Phase 11 will include the installation of twenty (20) new battery back-up units along Diamond Bar Boulevard, Golden Springs Drive, Brea Canyon Road, and Pathfinder Road. The new units will provide back-up power service to continue operating the signal in the event of an outage. Plans and specs are currently under review. F. Area 4 Road Maintenance Project — AE/Beshay — All American Asphalt has already started construction prep and concrete removal in the Washington Street and Brea Canyon Road vicinity as of August 31, 2016. The overall work schedule has been mailed to residents within Area 4. Detailed construction schedule will be provided to impacted residents by contractor 1-2 weeks prior to commencement of street closures due to the slurry seal/cape seal. Slurry seal operations will start mid-October. G. Diamond Bar Boulevard/Grand Avenue Clock & Median Improvements Project — AE/Beshay — The bid opening was held Thursday, September 8th. A total of two (2) bids were received. The lowest apparent bidder was CEM Construction, with a total bid of $64,770. Stall will begin checking the lowest bidder's proposal to verify the responsiveness of their bid. The bid award is scheduled for the first City Council meeting in October, with construction anticipated to start by late October. H. Willow Heights Construction Update/Diamond Bar Boulevard/Brea Canyon Road Intersection Enhancements AE/Beshay — The removal and replacement of curb and gutter of the curb ramps have been completed. Staff is coordinating with SCE and Crown Castle Communication for the removal of two (2) power poles at the southeast corner of Diamond Bar Boulevard and Brea Canyon Road. Len nar's contractor will then complete the street widening at that location. This project consists of and includes rehabilitation of asphalt pavement; the construction of interlocking pavers for the crosswalks similar to the Grand Avenue/Diamond Bar Boulevard intersection, reconstruction of color concrete curb ramps; and installation of decorative traffic signal poles. 1. Entry Monuments at Diamond Bar Boulevard/Temple Avenue and Golden Springs Drive/Calbourne Drive — AE/Beshay — Two monument signs similar SEPTEMBER 8, 2016 PAGE 4 T&T COMMISSION to the monument sign installed at the Grand Avenue/Longview Drive City limit will be constructed at Diamond Bar Boulevard/Temple Avenue and Golden Springs Drive/Calbourne Avenue. The project is currently in design, with construction anticipated to start this fall. J. Lemon Avenue Interchange Project— SCENoung discussed the progress of the Lemon Avenue Interchange Project with execution of the Betterment Agreement that the City Council approved in August with the Alameda Corridor Construction Authority (ACE) and the City of Industry. With the approval of the Agreement, ACE will be moving forward with the construction as part of the Fairway Drive Grade Separation Project that is already under construction. The Lemon Avenue Interchange will be added to the Fairway Drive Interchange Project as a change order. Construction is targeted to begin in March 2017, with completion scheduled for Fall, 2018. K. SR -57/60 Confluence Project — SCENoung indicated that the construction for the WB on-ramp phase of the project had been stalled due to the designated nesting season. Construction was expected to resume in the next few weeks. The type of bird that was nesting and being protected had not been identified. For the WB -off ramp phase of the project, SCENoung indicated that final approval of the contract award was underway with construction targeted to begin in the next few months. L. TR 63623 — South Pointe Residential Development— SCENoung reported that rough grading of the development was near completion while the storm drain and sewer construction continues. The developer has submitted precise grading plans for their model homes and is hoping to have the models under construction by the end of the calendar year. The developer is currently working with the Planning Division staff on proposed design changes to the housing units. C/Garg inquired if Larkstone Drive would be the main entrance to the community and SCENoung confirmed that it would be. C/Quon inquired ab O,ut school related traffic and residential traffic during morning rush hour. SCENoung indicated that the Traffic Impact Analysis that was completed as part of the Environmental Impact Report at the time the development was approved did not indicate that there would be a need for any traffic mitigation measures other than the fair share fees that are required to be paid. However, the project was conditioned to review traffic patterns after construction was completed to determine if traffic measures would be warranted along Larkstone Drive. Additionally, there is an approximate four (4) acre public park that will be constructed as part of the development along Larkstone Drive across from Southpointe Middle School. The precise grading plans have been approved and the developer will likely begin construction in the next month so the park can be completed during the sales of the residential units as an amenity to the community. M. Grand Avenue/Golden Springs Drive Intersection Improvements Update — SCENoung reported that the design of the intersection improvements continues with Industry's design engineer, WKE. This intersection will be SEPTEMBER 8, 2016 PAGE 5 T&T COMMISSION enhanced similar to the improvements for the Grand Avenue/Diamond Bar Boulevard intersection. N. Neighborhood Traffic Management Program (NTMP) — SCE/Young indicated that there are two (2) neighborhoods that are currently undergoing the NTMP process. The first is along Armitos Drive. This neighborhood first began the process in June of 2015. The conceptual plan has been completed and the second meeting is scheduled to take place on Sept. 29th at the Pantera Park Community Room. The first meeting had low participation; therefore, staff is hoping that by moving the meeting closer to the neighborhood, this will allow for additional participation from residents. The second neighborhood is Castle Rock Road off of Diamond Bar Boulevard. Traffic counts are scheduled to be collected this week and a meeting will be scheduled for the beginning of October. O. Washington Street Cul -de -Sac at Lincoln Avenue Project — PWD/Liu shared that a construction contract was awarded to CT&T on August 16, 2016. construction is anticipated to begin September 2016. P. Morning Canyon Road Rehabilitation Project — AE/Beshay reported that specifications for this project are being reviewed. Construction is anticipated to begin in March, 2017 with a proposed completion date of June 30, 2017. VI. SCHEDULE OF FUTURE CITY EVENTS: As presented in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Pechy adjourned the meeting at 7:45 p.m. The foregoing minutes are hereby approved this day of 12016. Respectfully Submitted, David G. Liu, Secretary Attest: Vice -Chair Surendra Mehta