Loading...
HomeMy WebLinkAbout111516 - Agenda - Regular MeetingDiamond City Council Agenda Tuesday, November 15, 2016 5:30 p.m. Closed Session - Room CC -8 6:30 p.m. Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Nancy A. Lyons Jimmy Lin Mayor Mayor Pro Tem Carol Herrera Ruth M. Low Steve Tye Council Member Council Member Council Member City Manager James DeStefano • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City broadcast live on Time -Warner Cable Channel 3 invited to attend and participate. PUBLIC INPUT Council. Meetings are open to the public and are and Frontier ROS television Channel 47. You are Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to .speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Time -Warner Cable Channel 3, ROS television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Video tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 CITY OF DIAMOND BAR CITY COUNCIL AGENDA November 15, 2016 Next Resolution No. 2016-40 Next Ordinance No. 11(2016) CLOSED SESSION: 5:30 p.m., Room CC -8 Public Comments on Closed Session Agenda ► Government Code Section 54957 Public Employee - City Manager Performance Evaluation CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: 6:30 p.m. Mayor To Be Announced Evangelical Free Church Council Members Herrera, Low, Tye, Mayor Pro Tem Lin, Mayor Lyons Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation of Certificates of Recognition to Evergreen Senior Citizens Club. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. NOVEMBER 15, 2016 PAGE 2 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Presentation of the Diamond Bar Boulevard at Brea Canyon Road Intersection Beautification Project. 2.2 Lemon Avenue Construction Update. 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary) There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Parks and Recreation Commission Meeting — November 17, 2016 — Windmill Community Room, 21810 Copley Drive. 5.2 Planning Commission Meeting — November 22, 2016 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Thanksgiving Holiday — City Offices will be closed November 24 — 25, 2016 in observance of the Thanksgiving Holiday. City offices will reopen on Monday, November 28, 2016 at 7:30 a.m. 5.4 Holiday Diamond Ride — November 25, 2016 through January 1, 2017 — Free shuttle service to and from Diamond Bar Shopping Centers. For ages 18 years and older. 5.5 Candy Cane Craft Fair — December 3, 2016 9:00 a.m. — 2:00 p.m., Diamond Bar Center, 1600 Grand Avenue. 5.6 City Council Meeting — December 6, 2016 — 6:30 p.m., AQMD/Government Center, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 Waive reading in full of all ordinances and resolutions and adopt the Consent Calendar. NOVEMBER 15, 2016 PAGE 3 6.2 City Council Minutes — Regular Meeting of November 1, 2016. Recommended Action: Approve. Requested by: City Clerk 6.3 Ratification of Check Register — Dated October 27, 2016 through November 3, 2016 totaling $1,546,240.48. Recommended Action: Ratify. Requested by: Finance Department 6.4 Approve Amendment of Contract with Public Finance Strategies, LLC, dba TBWB Strategies for Potential Future Bond Ballot Measure. Recommended Action: Approve. Requested by: City Manager 6.5 Transmittal of Comprehensive Annual Financial Report for the Year Ended June 30, 2016. Recommended Action: Receive and File. Requested by: Finance Department 6.6 Award of Design and Construction Management Services Contract to Iteris, Inc. for the Traffic Signal Infrastructure Upgrades Project— Phase III in the Amount of $91,985 Plus a Contingency Amount of $10,000 for Change Orders to be Approved by the City Manager for a Total Authorization Amount of $101,985. Recommended Action: Award. Requested by: Public Works Department NOVEMBER 15, 2016 PAGE 4 7. PUBLIC HEARINGS: 6:45 p.m., or as soon thereafter as matters may be heard. 7.1 Continued Public Hearing and Second Reading of Ordinance No. 10 (2016): Amending Title 15 of the Diamond Bar City Code and Adopting, by Reference, the 2016 California Building Code, Volumes 1 and 2, Including Appendices C, I and J Thereto, Chapter 1 Division II of the 2016 California Building Code as the Administration Code, The 2016 California Mechanical Code, and the Appendices Thereto, the 2016 California Plumbing Code, and the Appendices Thereto, the 2016 California Electrical Code, and the Appendices Thereto, the 2016 California Residential Code, Including Appendices H, J, K and O Thereto, and the 2016 California Green Building Code, Without the Appendices Thereto, Together with Certain Amendments, Additions, Deletions and Exceptions. Recommended Action: Receive Staff's Report; Open the Continued Public Hearing; Receive Testimony; Close the Public Hearing; Discuss and Approve for Second Reading, By Title Only, Waive Full Reading and Adopt. Requested by: Community Development Department 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda #6.1 6.1 Waive reading in full for all ordinances and resolutions and adopt the Consent Calendar. There is no report for this agenda item. MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR NOVEMBER 1, 2016 CLOSED SESSION 5:30 p.m., Room CC -8 ► Government Code Section 54957 Public Employee — City Manager Performance Evaluation Public Comments: None Agenda No. 6.2 CALL TO ORDER: Mayor Lyons called the Regular City Council Meeting to order at 6:34 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, California. M/Lyons expressed Council's deepest sympathy for the friends and family of Cheng "David" Long Wang and Mei (Marian) Chu Chung, victims of a double homicide that took place on October 20. This horrific incident continues to be an open and active Sheriffs Department investigation with motives and circumstances still unknown. It is unsettling and distressing anytime someone's life is taken, particularly in this community. Here crime is very low and homicide is not a normal occurrence for which the City is thankful. Because of its rarity, incidents such as this will always make front page news. However, there is comfort in knowing that the Sheriff's Homicide Bureau is working relentlessly on this case and will not stop until the individuals responsible are in custody. M/Lyons asked for a moment of silence in memory of the victims. PLEDGE OF ALLEGIANCE: Boy Scout Troop 777 provided the Opening Flag Ceremony and led the Pledge of Allegiance INVOCATION: None provided. ROLL CALL: Council Members Herrera, Low, Tye, Mayor Pro Tem Lin and Mayor Lyons. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; David Liu, Public Works Director; Greg Gubman, Community Development Director; Dianna Honeywell, Finance Director; Ken Desforges, IS Director; Ehren Magante, Network/Systems Administrator; Anthony Santos, Assistant to the City Manager; Alfa Lopez, Senior Management Analyst; Dannette Allen, Management Analyst; John Beshay, Associate Engineer; Fabian Aoun, Associate Engineer; Amy Haug, Human Resources/Risk Manager; Cecelia Arellano, Public Information Coordinator, Raymond Tao, Building Official, and Tommye Cribbins, City Clerk. M/Lyons reported that during tonight's Closed Session the City Council discussed the City Manager's Evaluation with no reportable action taken. APPROVAL OF AGENDA: As Presented. NOVEMBER 1, 2016 PAGE 2 CITY COUNCIL 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Introduction of Dannette Allen, Management Analyst, City Manager's Office and Ehren Magante, Network/Systems Administrator, IS Department. IS Director/Desforges, introduced Ehren Magante, Network/Systems Administrator, information Systems Department, Asst. to CM/Santos introduced Dannette Allen, Management Analyst, City Manager's Office. 2.2 CM/DeStefano stated as Council is aware, the City has a great staff/team that provides a variety of services to the community. One such department is the Information Services Department. Over the past 10 years Diamond Bar has been honored 10 times with the Municipal Information Systems Association of California award which is provided to cities for the 10 -best practices in 10 different areas. IS Director/Desforges has led his team for about 11 or 12 years. Just today CM/DeStefano received notice that the City of Diamond Bar has again been awarded with the MISAC Excellence in Information Technology Practices Award. 2.3 CM/DeStefano asked PWD/Liu to brief the Council on Measure M. PWD/Liu stated that Measure M is a '/z cent sales tax ballot measure by Metro which is titled the Los Angeles County Traffic Improvement Plan. This measure asks county voters to raise the countywide sales tax by '/z cent beginning July 2017. Metro officials say that the idea is to create and sustain a funding stream for mobility projects crucial to the region's mobility, economy and quality of life. Measure M would fund transit and road projects as well as, a number of programs including transit operations, freeway bottleneck improvements and freight movement projects. The plan was crafted in response to feedback from the public and elected officials, cities and stakeholders. Measure M has a detailed expenditure plan which lays out how new funds generated by the sales tax would be spent over the first four decades. This expenditure plan was approved in June by the Metro Board. It is an important document for voters showing the timing of projects and programs to be funded by the plan. If Measure M passes, some of the notable projects and programs for Diamond Bar voters are 1) SR 71 gap — the freeway widening project from 4 lanes to 6 lanes along the 71 between 1-10 and SR60 ($249 million); the SR57/60 Interchange Improvements ($205 million). One of the programs in Measure M is the "Local Return Program" — beginning in 2017 after the first full year Metro will return 17 percent of the funds collected to cities on a per -capita basis. For 2017 this would equate to NOVEMBER 1, 2016 PAGE 3 CITY COUNCIL about $805,100 annually. These funds can be used for Diamond Bar's local street transportation improvement projects including street repair work, traffic signals, bike lanes, etc. 3. PUBLIC COMMENTS: Pui Ching Ho, Diamond Bar Library spoke about upcoming library events. She invited children ages 9 to 13 to join the library for a free hands-on autumn theme drawing and painting workshop series on Mondays from 6:30 to 7:30 p.m. These workshops are sponsored by Supervisor Don Knabe. On Saturday, November 5 at 2:00 p.m. children and teens are invited to be detectives for the afternoon and find out Whodunit in this interactive game. This program is presented by the Diamond Bar Library Teen Advisory Board. Children ages 3 to 12 are invited to the Block party on Wednesday, November 9 at 4:00 p.m. where there will be over 10,000 toy blocks for children to build items. On Tuesday, November 15 at 4:00 p.m. join the Robotics Demonstration to meet the Robo Masters (2015 club champions and robot performance winners). Please check the library website at http://colapublib.org/libs/diamondbar/index.php for additional programs and events. Nicholas Cavellos asked if Measure M would allow the City to have its own police department. He asks because there has been a lot more breaking and entering crime in the southern part of Diamond Bar and there is nothing being done about it. There is more drone activity as well and he has to educate officers about FAA regulations and if they are supposed to enforce these FAA regulations and laws. He wanted to know what would be done about the drone problem and will the police department be more educated about how to take this down so people have privacy in their homes. Shannon King, Boy Scouts of America, Greater Los Angeles Area Counsel, registered adult leader with Cub Scout Pack 737 and Troop 777 and Diamond Bar resident. Honda has teamed up with Boy Scouts of America asking the organization to be boots on the ground to help get safety information out into the communities. There is an active recall for Honda and Acura vehicles due to the faulty Takata airbag inflator. There is a 50 percent chance in small rear end accidents that the airbag inflator will not inflate the airbag, it will explode and these explosions are causing shrapnel to be expelled into the cabin of the vehicle. Passengers and drivers are being killed and injured in these accidents. Any Honda or Acura owner is asked to go to www.hondaoutreach.com and look up the VIN to see if there are any recalls affecting the vehicle. Repairs will be made free of charge. Christine Cavellos, 109 N. Pintado Drive, said she is concerned about protection in the City. She has been a victim of a crime. Her civil rights were violated. She has made several complaints to the Sheriff's Department and is waiting for a call back. Further, LA County Fire Department refused service in response to her chest pains in May 2015 and she is concerned that her voice is not being heard. NOVEMBER 1, 2016 PAGE 4 CITY COUNCIL She has lived in Diamond Bar for more than 20 years and has paid taxes to have these services. She has several written complaints from senior citizens who are concerned about their safety in the northern part of Diamond Bar. 4. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano responded to the speaker who referenced drone usage that the air space is controlled by the FAA. It is not an arena over which local law enforcement or the City of Diamond Bar have jurisdiction. With respect to whether or not law enforcement could be supported financially through any proceeds that come from Measure M, the answer is "no." With respect to comments made about safety and crime, every city everywhere has incidents of crime. Diamond Bar is a City, that with its outstanding Sheriff's Department, has over many years, reflected an extremely low crime rate. Diamond Bar presently has the lowest crime rate within the station and the station is usually in the top four stations with the lowest crime rate for all of the stations in the Los Angeles County jurisdiction. Every city is seeing an increase in property -based crimes and in particular, in theft which is the direct result of a variety of individuals that are now out from prisons and jails and out without support and services they may need who may have personal issues that are supplemented by the crimes they are committing. If these individuals are caught and convicted they either do not go back to jail or do not receive support they need and may be given only a citation. The City of Walnut which is in the same service district as Diamond Bar has seen a much, much larger increase in crime. This is cyclical and the Sheriff's Department is on it and deals with these issues efficiently and respectfully with all residents in all areas of crime including preventative measures. Lt. Marquez explained that he oversees the detective bureau and is very familiar with Mrs. Cavellos and her son with whom he has had contact on a, few occasions. He is well aware of their concerns and their concerns have been addressed, their complaints have been taken and they have been contacted about the final disposition of those complaints. With respect to the complaint about drones, a complaint form was written and has been investigated along with other incidents brought to the department's attention. Every one of the complaints, concerns, as well as her being a victim of a crime have been documented and have been presented to the District Attorney's office with all evidence forwarded to them. At this time, it his understanding that the District Attorney's office has made a final decision about where they will proceed from that point. NOVEMBER 1. 2016 PAGE 5 CITY COUNCIL 5. SCHEDULE OF FUTURE EVENTS: 5.1 Voter Drop-off — October 11, 2016 through November 7, 2016. Drop off your Vote by Mail (VBM) ballots at City Hall during normal business hours. (An official and secure ballot drop box is provided inside of City Hall) 5.2 Planning Commission Meeting — November 8, 2016 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 5.3 Veterans Celebration — November 9, 2016 — 9:00 to 11:00 a.m., Diamond Bar Center, 1600 Grand Avenue. 5.4 General Plan Community Workshop No. 1 — November 9, 2016 — 6:30 to 8:30 p.m., Diamond Bar Center Grand View Ballroom, 1600 Grand Avenue. For more information visit the City's website at www.cityofdiamondbar.com or visit the General Plan Specific website at www. DiamondBarGP.com 5.5 Traffic and Transportation Commission Meeting — November 10, 2016 — Windmill Community Room, 21810 Copley Drive. 5.6 Veterans Holiday — November 11, 2016 — City offices closed Friday, November 11th in observance of Veterans Day. City offices reopen Monday, November 14, 2016 at 7:30 a.m. 5.7 America Recycles Day — Saturday, November 12, 1016 — 9:00 a.m. to 1:00 p.m., AQMD/Government Center Parking Lot, 21885 Copley Drive. 5.8 City Council Meeting — November 15, 2016 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Tye moved, MPT/Lin seconded, to approve the Consent Calendar as presented with MPT/Lin recusing himself from approval of Item 6.4 check #118266 in the amount of $3,695 and check #118343 in the amount of $2,625 payable to KOA Corporation, a business for which he serves as President. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Herrera, Low, Tye, MPT/Lin M/Lyons None None 6.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS AND ADOPT THE CONSENT CALENDAR. 6.2 APPROVED CITY COUNCIL MINUTES — Regular Meeting of October 18, 2016. NOVEMBER 1, 2016 PAGE 6 CITY COUNCIL 6.3 RECEIVED AND FILED PLANNING COMMISSION MINUTES: (a) Regular Meeting of August 23, 2016 (b) Regular Meeting of September 13, 2016 9c) Regular Meeting of September 27, 2016 6.4 RATIFICATION OF CHECK REGISTER — Dated October 13, 2016 through October 26, 2016 totaling $680,422.46. 6.5 APPROVED TREASURER'S STATEMENT — Month of September 2016. 6.6 (a) ADOPTED ORDINANCE NO. 06(2016): AMENDING THE FOLLOWING SECTIONS OF TITLE 5 OF THE MUNICIPAL CODE PERTAINING TO BUSINESS LICENSING, MASSAGE ESTABLISHMENTS, AND MASSAGE TECHNICIANS: SECTIONS 5.00.080; 5.04.010; 5.04.020; 5.04.50; 5.04.60; 5.04.070; 5.04.80; 5.04.100; 5.04.110; 5.04.130; 5.04.140; 5.08.010, AND 5.08.070. (b) ADOPTED ORDINANCE 07(2016): AMENDING SECTIONS 22.10.030, 22.30.040, 22.42.020 AND 22.80.020 OF TITLE 22 OF THE MUNICIPAL CODE (DEVELOPMENT CODE) PERTAINING TO THE PERMISSIBLE LOCATIONS AND PERMIT REQUIREMENTS FOR MASSAGE ESTABLISHMENTS AND TATTOO PARLORS. 6.7 ADOPTED ORDINANCE 09(2016): AMENDING CHAPTER 8.26 OF THE DIAMOND BAR MUNICIPAL CODE TO PROHIBIT THE OPERATION AND ESTABLISHMENT OF MARIJUANA DISPENSARIES AND REGULATING THE USE OF MARIJUANA. 6.8 APPROVED NOTICE OF COMPLETION FOR THE DIAMOND BAR CENTER RESTROOM LIGHTING PROJECT. 6.9 APPROVED AMENDMENT NO. 1 TO THE MAINTENANCE SERVICES AGREEMENT WITH GUARANTEED JANITORIAL SERVICES, INC. FOR THE LIBRARY, CITY HALL, DIAMOND BAR CENTER, HERITAGE PARK COMMUNITY CENTER AND PANTERA PARK ACTIVITY ROOM, IN THE AMOUNT NOT -TO -EXCEED $69,246 FOR A TOTAL CONTRACT AMOUNT OF $109,246. NOVEMBER 1, 2016 PAGE 7 CITY COUNCIL 6.10 APPROPRIATED PROP A COUNTY SAFE PARKS FUNDS IN THE AMOUNT OF $675,218.87 AND QUIMBY FUNDS IN THE AMOUNT OF $13,172 TO THE FISCAL YEAR 2016-17 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET FOR THE PANTERA PARK TRAIL PROJECT; ADOPTING RESOLUTION NO. 2016-39 APPROVING PLANS AND SPECIFICATIONS AND ESTABLISHING A PROJECT PAYMENT ACCOUNT AND AWARD OF CONTRACT FOR THE CONSTRUCTION OF THE STEEP CANYON CONNECTOR TRAIL AND THE PANTERA PARK TRAIL PROJECT TO CEM CONSTRUCTION CORP. IN THE AMOUNT OF $471,340.75; PLUS A CONTINGENCY AMOUNT OF $47,135 FOR A TOTAL AUTHORIZATION OF $518,475.75. 7.1 APPROVE FIRST READING OF ORDINANCE NO. 10 (2016): AMENDING CALIFORNIA TITLE 15 OF THE DIAMOND BAR CITY CODE AND ADOPT BY REFERENCE, THE 2016 CALIFORNIA BUILDING CODE, VOLUMES 1 AND 2, INCLUDING APPENDICES C, I AND J THERETO; CHAPTER 1 DIVISION 22 OF THE 2016 CALIFORNIA BUILDING CODE AS THE ADMINISTRATIVE CODE; THE 2016 CALIFORNIA MECHANICAL CODE, AND THE APPENDICES THERETO; THE 2016 CALIFORNIA PLUMBING CODE, AND THE APPENDICES THERETO; THE 2016 CALIFORNIA ELECTRICAL CODE, AND THE APPENDICES THERETO; THE 2016 CALIFORNIA RESIDENTIAL CODE, INCLUDING APPENDICES H, J, K AND O THERETO; AND, THE 2016 CALIFORNIA GREEN BUILDING CODE, WITHOUT THE APPENDICES THERETO, TOGETHER WITH CERTAIN AMENDMENTS, ADDITION*S, DELETIONS AND EXCEPTIONS. CM/DeStefano read the title and stated this is a public hearing regarding proposed amendments to the Municipal Code to adopt new building standards for the City. BO/Tao explained that this Ordinance is a state -mandated requirement. Every three years the City adopts the Building Code. In this case, many of the items are formatting items restating old code amendments. The City Council was provided a highlighted version of the Code indicating the changes which are mostly formatting items. Every three years the City adopts the Building Code with local amendments. This is being done because of topographical, geographic or geologic conditions of which Diamond Bar has a number; including fire conditions, underground water table issues and expansive soils which are included within the ordinance. The staff report indicates what they were previously in order to clarify the reinstatement of those amendments. NOVEMBER 1. 2016 PAGE 8 CITY COUNCIL The Government Code requires that prior to adopting the Building Code there must be two public hearings. Once the City Council has adopted the Building Code Ordinance it will become effective January 2017. At this time, staff recommends that Council open the Public Hearing, Receive Testimony, discuss the matter and approve for first reading by title only, waive full reading and set the second public hearing and adoption of the Ordinance for November 15. M/Lyons opened the Public Hearing at 7:16 p.m. With no one present who wished to speak on this matter, M/Lyons closed the Public Hearing at 7:17 p.m. C/Low asked what the document was that was provided to the City Council. BO/Tao responded that it is the Building Code Amendments for Diamond Bar which affects anything that has a local topographic, geologic or climatic special items within the City. Basically, it is adopting the State Code with any local amendments because of the special nature of items within the City. C/Low asked if the Council was adopting an Ordinance and wanted further clarification. BO/Tao said that part of this is to adopt the state code which is mandated by state law and the other part is to amend the code for local requirements. C/Low asked if the document provided to Council was a sum of those things or just the items that need to be amended that is different than what is in the State's code that needs to be adopted. BO/Tao said it is the sum of those things. C/Low asked if the highlighted items in the document are the actual changes. BO/Tao said that they are the changes from the 2013 option. C/Low said that 36 pages were provided in the staff report and this report is 20 plus pages. On Page 2 under Administration of staff's report, the CBC summary under Section 105.5 of the report talks about giving the Building Inspector some additional authority and asked where that Amendment could be found. NOVEMBER 1, 2016 PAGE 9 CITY COUNCIL BO/Tao referred C/Low to Page 6 starting at the very top and continuing on to Page 7, basically referring to timeframe for inspections to occur. Currently, the California Building Code states that if any work is being done, whether it be hammering one nail into a wood stud that is continuing work while the City is trying to amend it to indicate that it has to be based on a successful inspection where the Building Inspector will sign off. That will prevent some cases where projects linger for a long period of time into perpetuity without expiration. C/Low said she understood the purpose of what staff intended which she believes is a good thing. What she is trying to establish is what in the language he is changing to effectuate the result he wants. On Page 6 there are four paragraphs but she cannot tell what is new and what is old and what has been deleted or added unless he is saying that the entire section is new. Secondly, in the staff report staff references a CBC Section 105.5 which is a California Building Code and on the document he has Section 105.5 of the California Administration Code (CAC) and she is unable to track what is occurring. BO/Tao said that at the very beginning is adopting the California Administrative Code. This Chapter is considered the California Administrative Code by the first part of the adoption under 15.00.110 on Page 4 which says that California Administrative Code adopted. So with adoption of Chapter One of the Building Code it calls it as the Administrative Code for California. C/Low said it is confusing for her because she cannot tell what has been changed and what has not been changed and what is new and what is not new. BO/Tao responded that the language is very cumbersome and there are a lot of items in the document. The Council adopted all of these requirements except the highlighted items from 2013 so it is basically restating those same amendments from before for clarity so that everyone knows what the requirements are. The highlighted items are the only items that have been modified. C/Low said the only thing she sees highlighted are deletions except for Page 20 regarding rough grading. BO/Tao said C/Low was correct. Most of it is highlighted changes to the Code Sections and some deletions so it is essentially restating what was previously adopted because it is contained within that entire section. C/Low asked if BO/Tao was saying that there is only one section in the entire report that is new. NOVEMBER 1, 2016 PAGE 10 CITY COUNCIL BO/Tao said there are not that many new sections and the items that are changed are the Code Section references. Essentially, the adoption is exactly the same as 2013, it is just that the numbering scheme was changed. What the California Building Code does sometimes is change the number sequencing so the City has to match the number sequencing in its adoption. C/Low asked if the appendix was a separate part of the Building Code or factored into various parts of the code. BO/Tao responded that it is part of the Building Code left in the appendix for the Council to decide whether to adopt or not. Council is specifically adopting it for grading requirements. C/Low asked if Appendix J was new or not. BO/Tao responded that it is not new to the Building Code and it is not new to the adoption. Staff is merely restating it and making minor modifications as well as, Code Section references. C/Low asked for the item to be continued for further study. BO/Tao clarified that there will be a second reading and second Public Hearing which would provide a forum for addressing additional questions that can be addressed between now and then. If at the Second Reading the Council decides it is not appropriate the item can be tabled. M/Lyons asked if the cutoff date for this item was the end of the calendar year. BO/Tao said there would need to be two readings and adoption prior to the end of the year which means that it could be delayed to the November 15 Council meeting. If the second reading was held in December it would not take effect for 30 days and there would be a time lapse during which the local amendments would not be effective. Therefore, it would be more appropriate to have the First Reading tonight and address any issues prior to the November 15 meeting. MPT/Lin referred to Page 14, Item 15, it shows that `Building Code Official' was highlighted and crossed out in Section 106 and 112 of Appendix which he found in Section 112 but could not find it in Section 106 on the document that was included in the agenda items. BO/Tao explained that that item was deleted and what was requested was to have the amendments from the last code adoption highlighted showing what the deletions are so that line was deleted which is why MPT/Lin will not find 106. NOVEMBER 1, 2016 PAGE 11 CITY COUNCIL MPT/Lin said he found Section 112 BO/Tao said that 112 is included but it is for another requirement. 106 and 112 were different requirements in past adoptions which are no longer in the Building Code which is why they were stricken at this point. C/Low asked for a complete listing of Appendix J in its entirety for Second Reading. BO/Tao said that he could provide a copy of the Building Code and a photocopy of Appendix J so she can have it for the entirety. C/Herrera moved, MPT/Lin seconded, to Approve for First Reading Ordinance No. 10 (2016): Amending California Title 15 Of The Diamond Bar City Code and Adopt By Reference, the 2016 California Building Code, Volumes 1 And 2, including Appendices C, I And J Thereto; Chapter 1 Division 22 of the 2016 California Building Code as the Administrative Code; The 2016 California Mechanical Code, and the Appendices Thereto; The 2016 California Plumbing Code, and the Appendices Thereto; The 2016 California Electrical Code, and the Appendices Thereto; The 2016 California Residential Code, including Appendices H, J, K And O Thereto; and, The 2016 California Green Building Code, without the Appendices Thereto, together with certain Amendments, Additions, Deletions and Exceptions. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Low, Tye, MPT/Lin, M/Lyons NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Herrera welcomed Dannette Allan and Ehren Magante to the Diamond Bar family. She looks forward to working and getting to know them. She congratulated the San Gabriel Valley Council of Governments for an outstanding General Assembly on October 26, particularly the caliber of speakers including John Fasano, LA Metro Chair, Phillip Washington, CEO of Metro, Congresswoman Grace Napolitano, Mayor Eric Garcetti, Hilda Solis, Supervisor, Habib Balian, CEO Foothill Gold Line Construction Authority, Mark Cristoffels, Alameda Corridor -East Construction Authority, Javier Hernandez, Transportation Deputy — Office of Supervisor Hilda Solis, Judy Chu, Congresswoman, Chris Holden, Assembly Member and Senator Bob Huff. It was a great session and a NOVEMBER 1, 2016 PAGE 12 CITY COUNCIL lot of information was dispersed and there was a lot of conversation about Measure M and the importance of that to LA County and the City of Los Angeles. Tonight residents have heard the significance of Measure M to Diamond Bar with respect to local problems and issues, in particular the congestion on the SR57/60 which is the 7th worst congestion point in the nation and 1st worst intersection congestion in the State of California which also has the highest incidents of air pollution because vehicles move so slowly through the area. C/Low congratulated IS Director Desforges and his team for their 10th consecutive award "Excellence in Information Practices" and for their excellent support to the Council. C/Low thanked PWD/Liu for solving a traffic congestion issue that residents experienced on Grand Avenue during a.m. rush hour which he resolved by adjusting the timing signal. She urged everyone who drives to please drive courteously and carefully. She has noticed many drivers speed up to catch the light to make a turn when the light changes and they are stuck in the middle of the intersection. When traffic backs up into intersections, nobody wins. C/Tye said that to quote President Gerald Ford, our long national nightmare is almost over. Please remember to vote next Tuesday which is a privilege that was hard earned by those who came before. Congratulations to Boy Scout Troop 777 and thanks to them for being at tonight's meeting and posting the colors and thanks to them for all that they do for the community. He felt it was very important to thank the moms and dads as well for all that they do to promote the scouting experience. He asked if the mailer that was addressed to Local Postal Customer went to every home in Diamond Bar. CM/DeStefano responded "yes." C/Tye said it was an invitation and call to be involved in the town hall. Council often hears people say they did not know how this or that meeting took place because they did not know anything about it. This notice is about the General Plan Community Workshop No. 1 that will be held on Wednesday, November 9 in the Grand View Ballroom at the Diamond Bar Center. He hoped everyone would get involved in the process because he did not think there was anything more important than participating in the update of the City's General Plan. MPT/Lin echoed C/Herrera's comment about Measure M. Measure M is a perpetual sales tax and the transportation needs are perpetual. This tax will help to improve the transportation condition in Los Angeles County and this is the best chance the City of Diamond Bar will have to fix the SR57/60 nightmare. The cost of the fix is $235 million and without this measure there would not be the funds to provide the fix. Diamond Bar has been asking Congress every year for money and very little has been forthcoming. He urged residents to vote for Measure M which has been endorsed by all of the Diamond Bar Council Members. In lieu of the unfortunate incident that occurred last week in south Diamond Bar, the Diamond Bar Chinese-American Association asked him to arrange to pay Captain Reyes and his troops a visit to express their appreciation for the hard NOVEMBER 1, 2016 PAGE 13 CITY COUNCIL work so on Sunday morning he visited the station to present an award to them and express the Association's appreciation for all of their hard work. M/Lyons said it was fun and a privilege to have the Scouts provide the flag ceremony this evening. She believed this was the biggest group of scouts ever. Last Saturday she was at the Eagle Court of Honor for Alex Kuhlman who was recognized for the project he completed in Diamond Bar and that she had presented him with a Certificate on behalf of the City Council. The Scouts are welcome back anytime! She echoed C/Tye's comments about the General Plan workshop. It is not like sitting in a meeting. It is a workshop where everyone can participate and believes that people will find it to be very worthwhile. She complimented the Public Works and Finance Departments because an outside auditor just performed an audit of the spending and accounting for Prop A, Prop C and Measure R Funds which are transportation funds and in spite of the several day audit, there were no findings — nothing to improve upon. M/Lyons said that tonight's meeting will be adjourned in memory of Phyllis Papen who was Diamond Bar's first Mayor. The Council recently learned of her passing. While Ms. Papen no longer lived in Diamond Bar, her contributions to the community including her service to the City Council are profound and lasting. For many Diamond Bar residents who lived in the City in the 1980's, the name Phyllis Papen is synonymous with "incorporation" and rightfully so, because she was not only a cityhood advocate but one of the leading incorporation proponents since the idea was first proposed in 1981. Those familiar with Diamond Bar history know that it took three attempts to incorporate the city. While the effort failed in 1983 and again in 1986, Phyllis Papen pressed forward and on the third attempt in 1989 a piece of unincorporated land within Los Angeles County was turned into the official City of Diamond Bar that exists today. There were many individuals who joined in the Cityhood cause and worked hard to bring self - governance to Diamond Bar, but no one will argue that Ms. Papen's leadership, unflappable and unstoppable determination and commitment played a critical role. Diamond Bar residents and City Council Members are very appreciative of Ms. Papen and the role she led in promoting the incorporation of Diamond Bar. In 2014 when the City celebrated its 25th year of cityhood, City staff contacted Ms. Papen and she graciously granted an interview during which she spoke about her time in Diamond Bar and what the City's incorporation meant to her. Thus, tonight's meeting will end with that video clip and adjournment. ADJOURNMENT: With no further business to conduct, M/Lyons adjourned the Regular City Council Meeting at 7:43 pm in memory of the City's first Mayor, Phyllis Papen. TOMMYE CRIBBINS, CITY CLERK NOVEMBER 1. 2016 PAGE 14 CITY COUNCIL The foregoing minutes are hereby approved this day of 2016. NANCY LYONS, MAYOR Agenda # 6. 3 Meeting Date: November15, 2016 CITY COUNCIL AGENDA REPORT C���3kYDR�� C yYs$� TO: Honorable Mayor and Members of the City Council p. FROM: James DeStefano, City Maria TITLE: Ratification of Check Register dated October 27, 2016 through November 3, 2016 totaling $1,546,240.48. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $1,546,240.48 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated October 27, 2016 through November 3, 2016 for $1,546,240.48 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Tricia Negron Accounting Technician REVIEWED BY: Finance Director Attachments: Affidavit and Check Register— 10/27/16 through 11/03/16. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated October 27, 2016 through November 3, 2016 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $1,142,710.17 Comm Org Support Fund $500.00 General Plan Revision Fund $43,415.75 OPEB Reserve Fund $875.00 Prop A - Transit Fund $96,469.98 Prop C - Transit Tax Fund $30,202.78 Intergrated Waste Management Fund $24,956.76 Comm Dev Block Grant Fund $154.00 LLAD 38 Fund $12,840.05 LLAD 39 Fund $10,912.15 LLAD 41 Fund $8,254.15 Capital Imp Projects Fund $160,966.63 Equip Maint/Repl Fund $1,853.06 Building Fac & Maint Fund 12,130.00 $1,546,240.48 Signed: Dianna Honeywell Finance Director SUNGARD PENTAMATION INC PAGE NUMBER: 1 DATE: 11/08/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:14:59 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20161027 00:00:00.000' and '20161103 00:00:00.000' ACCOUNTING PERIOD: 5/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -DESCRIPTION- ---- SALES TAX AMOUNT 10100 118380 10/27/16 4IMPRINT 4IMPRINT INC 1155515 PROMO ITEMS-RECYCLED 0.00 4,404.43 10100 118380 10/27/16 4IMPRINT 4IMPRINT INC 001 USE TAX 0.00 -386.08 10100 118380 10/27/16 4IMPRINT 4IMPRINT INC 1155515 USE TAX 0.00 386.08 TOTAL CHECK o.o0 4,404.43 10100 118381 10/27/16 ADVANTEC ADVANTEC CONSULTING ENGI 0015551 PROF.SVCS-ENG 0.00 525.00 10100 118382 10/27/16 ALLCITYM ALL CITY MANAGEMENT SERV 0014411 CROSSING GUARD SVCS 0.00 7,574.61 10100 - 118383 10/27/16 ALLENGRE GREG ALLEN 001 FACILITY REFUND-PNTRA 0.00 50.00 10100 118384 10/27/16 ALWAYSJU ALWAYS NST FOR FUN 0015350 PROF.SVCS-F/FUN FEST 0.00 440.00 10100 118385 10/27/16 AMERICOM AMERICOMP GROUP 0014070 TONERS-PRINTER 0.00 190.68 10100 118385 10/27/16 AMERICOM AMERICOMP GROUP 0014070 TONERS-PRINTER o.o0 590.56 TOTAL CHECK 0.00 781.24 10100 118386 10/27/16 BANNERWO BANNER WORLD 1155515 PRINT SVCS-RECYCLES 0.00 739.11 10100 118387 10/27/16 BISHOPJO JOHN E BISHOP 0015350 CONTRACT CLASS-FALL 0.00 180.60 10100 118388 10/27/16 BONTERRA BONTERRA PSOMAS 001 PROF.SVCS-PL 2015-43 0.00 1,682.60 10100 118388 10/27/16 BONTERRA BONTERRA PSOMAS 001 ADMIN FEES-PL 2015-43 0.00 302.87 10100 118388 10/27/16 BONTERRA BONTERRA PSOMAS 001 ADMIN FEES-PL 2015-43 0.00 -302.87 TOTAL CHECK 0.00 1,682.60 10100 118389 10/27/16 BREAUXKA KATHY BREAUX 0015350 CONTRACT CLASS-FALL 0.00 154.80 10100 118390 10/27/16 CACOMMER CALIFORNIA RETROFIT INC 0015333 SUPPLIES-DBC 0.00 567.35 10100 118391 10/27/16 TONTHATC CAROLINE TONTHAT 0014060 REIMB-CALPERS FORUM 0.00 113.42 10100 118392 10/27/16 CASTSTEP STEPHANIE CASTANEDA 001 FACILITY REFUND-DBC 0.00 1,000:00 10100 118392 10/27/16 CASTSTEP STEPHANIE CASTANEDA 001 FACILITY CHRGS-DBC 0.00 -93.00 TOTAL CHECK 0.00 907.00 10100 118393 10/27/16 CDW-G CDW GOVERNMENT 0014070 COMP EQ-L T. 0.00 129.13 10100 118393 10/27/16 CDW-G CDW GOVERNMENT 0014070 COMP EQ-I.T. 0.00 1,366.41 TOTAL CHECK 0.00 1,495.54 10100 118394 10/27/16 CFTDEVEL CUT DEVELOPMENT LLC 001 DEP REFUND-PR 15-281 0.00 2,521.07 10100 118395 10/27/16 CLEMENSS STEPHANIE CLEMENS 001 FACILITY REFUND-S/CYN 0.00 50.00 10100 118396 10/27/16 CTTING CT & T CONCRETE PAVING I 0015554 ROAD MAINT-SPEED BUMP 0.00 3,200.00 10100 118397 10/27/16 CUMMINSA CUMMINS ALLISON CORP 0014050 ANNL MAINT-C/PERFORAT 0.00 416.98 10100 118398 10/27/16 DAIKANGU GANG URI CAI 001 FACILITY REFUND-PNTRA 0.00 50.00 10100 118399 10/27/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 PROF.SVCS-INSPECTIONS 0.00 157.50 10100 118399 10/27/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 PROF.SVCS-PLAN CHECK 0.00 63.97 SUNGARD PENTAMATION INC PAGE NUMBER: 2 DATE: 11/08/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:14:59 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20161027 00:00:00.000' and '20161103 00:00:00.000' ACCOUNTING PERIOD: 5/17 FUND - 001 - GENERAL FUND 0.00 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 118399 10/27/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 TOTAL CHECK 0.00 PARK IMPRV-STARDUST 0.00 10100 118400 10/27/16 DDSYSTEM DO SYSTEMS INC 250 10100 118400 10/27/16 DDSYSTEM DO SYSTEMS INC 2505310 10100 118400 10/27/16 DDSYSTEM DD SYSTEMS INC 2505310 10100 118400 10/27/16 DDSYSTEM DD SYSTEMS INC 250 10100 118400 10/27/16 DDSYSTEM DD SYSTEMS INC 2505310 TOTAL CHECK PH.SVCS-DRC EMER B/UP 0.00 10100 118401 10/27/16 DELGALFR ALFREDO DELGADO 001 10100 118402 10/27/16 DENNISCA CAROL A DENNIS 0014030 10100 118403 10/27/16 DEPTOFTR DEPT OF TRANSPORTATION 0015554 10100 118404 10/27/16 DSA DIVISION OF THE STATE AR 001 10100 118405 10/27/16 DOGDEALE DOG DEALERS INC 0015350 10100 118406 10/27/16 DURANNIC NICOLE DURAN 0015350 10100 118406 10/27/16 DURANNIC NICOLE DURAN 0015350 TOTAL CHECK 10100 118407 10/27/16 FRONTIER FRONTIER COMMUNICATIONS 0015556 10100 118407 10/27/16 FRONTIER FRONTIER COMMUNICATIONS 0015333 TOTAL CHECK 10100 118408 10/27/16 GONZTIFF TIFFANY GONZALEZ 001 10100 118409 10/27/16 GOVCONNE GOVCONNECTION INC 0014070 10100 118410 10/27/16 GRANICUS GRANICUS INC 0014070 10100 118411 10/27/16 GRIFFITH SHANNON GRIFFITHS 0015350 10100 118412 10/27/16 GUADAM ADAM GU 001 10100 118413 10/27/16 GUPTASON SONIA GUPTA 001 10100 118414 10/27/16 HERNJULI JULIA HERNANDEZ 001 10100 118415 10/27/16 HIROSEJE JEFFREY HIROSE 0015350 10100 118416 10/27/16 HOLDERCH CHRISTOPHER HOLDER 001 10100 118417 10/27/16 IIMC IIMC 0014030 10100 118418 10/27/16 INSTITUT INSTITUTE OF KNOWLEDGE 001 10100 118419 10/27/16 JOHNSONK KEITH JOHNSON 0015350 -----DESCRIPTION----- SALES TAX PROF -SVCS -PLAN CHECK 0.00 0-00 RETENTIONS PAYABLE 0.00 PARK IMPRV-PETERSON 0.00 PARK IMPRV-STARDUST 0.00 RETENTIONS PAYABLE 0.00 PARK IMPRV-STARDUST 0.00 o.00 FACILITY REFUND -DEC 0.00 PROF.SVCS-CNCL MTG 0.00 TRAFFIC SIGNAL MAINT 0.00 BE 1186 FEES-JUL-SEPT 0.00 CONTRACT CLASS -FALL 0.00 D.J. SVCS -SCHOOL DNC 0.00 SUPPLIES -DB 4YOUTH 0.00 0.00 PH.SVCS-HERITAGE PK 0.00 PH.SVCS-DRC EMER B/UP 0.00 0.00 FACILITY REFUND-S/CYN 0.00 ANNL SVCS-I.T. 0.00 MONTHLY SVCS-NOV 16 0.00 CONTRACT CLASS -FALL 0.00 REFUND -PL 2015-464 0.00 FACILITY REFUND -DBC 0.00 FACILITY REFUND-PNTRA 0.00 CONTRACT CLASS -FALL 0.00 FACILITY PER UND-HRTGE 0.00 MEMBERSHIP DUES-CRBEN 0.00 FACILITY REFUND-PNTRA 0.00 D.J. SVCS-HALLWN DNCE 0.00 AMOUNT 254.13 475.60 -2,778.27 28,008.75 58,410.00 -4,320.94 55,565.32 134,884.86 100.00 200.00 3,215.82 162.90 316.80 500.00 87.50 587.50 176.84 354.99 531.83 50.00 7,031.76 1,000.00 155.40 26.74 400.00 50.00 108.00 50.00 200.00 50.00 350.00 SUNGARD PENTAMATION INC DATE: 11/08/2016 CITY OF DIAMOND BAR TIME: 09:14:59 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20161027 00:00:00.000' and '20161103 00:00:00.000' ACCOUNTING PERIOD: 5/17 -----DESCRIPTION------ FUND - 001 - GENERAL FUND 0.00 SUPPLIES -ROAD MAINT CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 118420 10/27/16 KALAIRAM RAMA KALAI 001 10100 118421 10/27/16 KCPOWERC KC POWER CLEAN INC 0015554 10100 118422 10/27/16 KIMDONGH DONG HES KIM 001 10100 118423 10/27/16 LAICHIHE CHIH EN LAI 001 10100 118424 10/27/16 LEERATE KATE LEE 001 10100 118425 1.0/27/16 LEEYOUNG YOUNG LEE 001 10100 118426 10/27/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 10100 118426 10/27/16 LEIG14TON LEIGHTON & ASSOCIATES, I 001 10100 118426 10/27/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 10100 118426 10/27/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 10100 118426 10/27/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 10100 118426 10/27/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 10100 118426 10/27/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 10100 118426 10/27/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 10100 118426 10/27/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 TOTAL CHECK 10100 118427 10/27/16 LEWISENG LEWIS ENGRAVING INC. 0015350 10100 118428 10/27/16 LIVINGIN LIVING INDEPENDENTLY FOR 001 10100 118429 10/27/16 LACMTA LOS ANGELES COUNTY MTA 1125553 10100 118429 10/27/16 LACMTA LOS ANGELES COUNTY MTA 1125553 TOTAL CHECK 10100 118430 10/27/16 THEKOSMO KOSMONT & ASSOCIATES, IN 0014096 10100 118431 10/27/16 LUCASKAR KAREN LUCAS 001 10100 118432 10/27/16 MANCANDI LESLIE MANGANDI 001 10100 118432 10/27/16 MANGANDI LESLIE MANGANDI 001 TOTAL CHECK 10100 118433 10/27/16 MAYURIPA PATHAK MAYURI 001 10100 118434 10/27/16 MCFARLAN ROSALYNE MCFAALAND 001 10100 118435 10/27/16 TRICIANE TRICIA NEGRON 0014050 10100 118436 10/27/16 KIDZLOVE NORTH AMERICAN YOUTH ACT 0015350 10100 118437 10/27/16 OGAOCHRI CHRISTOPHER OGAO 001 10100 118438 10/27/16 PTS PACIFIC TELEMANAGEMENT S 0015556 10100 118439 10/27/16 PORTKATY KATY PORTILLO 001 -----DESCRIPTION------ SALES TAX FACILITY REFUND -DBC 0.00 SUPPLIES -ROAD MAINT 0.00 FACILITY REFUND -DBC 0.00 FACILITY REFUND-PTRSN 0.00 RECREATION REFUND 0.00 FACILITY REFUND-M/HLL 0.00 PROF.SVCS-PR 13-1724 0.00 PROF.SVCS-PR 16-511 0.00 PROF.SVCS-PR 14-2548 0.00 ADMIN FEES -PR 13-1724 0.00 ADMIN FEES -PR 14-2548 0.00 ADMIN FEES -PR 16-511 0.00 ADMIN FEES -PR 13-1724 0.00 ADMIN FEES -PR 14-2548 0.00 ADMIN FEES -PR 16-511 0.00 0.00 SUPPLIES-REC 0.00 FACILITY REFUND -DSC 0.00 CITY SUBSIDY -SEPT 16 0.00 MTA PASSES -SEPT 16 0.00 0.00 CONSULTING SVCS -SEPT 0.00 FACILITY REFUND-S/CYN 0.00 FACILITY CHRGS-DSC 0.00 FACILITY REFUND -DBC 0.00 0.00 FACILITY REFUND -DBC 0.00 FACILITY REFUND -DBC 0.00 REIMB-CALPERS FORUM 0.00 CONTRACT CLASS -FALL 0.00 FACILTY REFUND-HRTGE o.00 PARK PAY PHONES 0.00 FACILITY RFUND-S/CYN 0.00 PAGE NUMBER: 3 ACCTPA21 AMOUNT 400.00 965.00 500.00 50.00 79.00 50.00 529.50 370.00 391.00 95.31 70.38 66.60 -95.31 -70.38 -66.60 1,290.50 53.14 350.00 280.80 1,123.20 1,404.00 158.60 50.00 -25.00 1,050.00 1,025.00 500.00 400.00 118.28 1,636.80 200.00 390.00 50.00 SUNGARD PENTAMATION INC PAGE NUMBER: 4 DATE: 11/08/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:14:59 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20161027 00:00:00.000' and '20161103 00:00:00.000' ACCOUNTING PERIOD: 5/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION---- SALES TAX AMOUNT 10100 118440 10/27/16 PRADADEA DEANNA PRADA 001 FACILITY REFUND-S/CYN 0.00 50.00 10100 118441 10/27/16 RFDICKSO R F DICKSON COMPANY INC 0015554 STREET SWEEPING SVCS 0.00 10,854.72 10100 118442 10/27/16 RISC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY -SEPT 16 0.00 4,226.00 10100 118442 10/27/16 RISC REGIONAL TAP SERVICE CEN 1125553 TAP SVCS -SEPT 16 0.00 16,904.00 10100 118442 10/27/16 RTSC REGIONAL TAP SERVICE CEN 1125553 COMMISSION -SEPT 16 0.00 -633.90 TOTAL CHECK 0.00 20,496.10 10100 118443 10/27/16 RUIZESTA ESTABAN RUIZ 0015350 PROF.SVCS-PHOTO BOOTH 0.00 350.00 10100 118444 10/27/16 SCSIGNS S C SIGNS & SUPPLIES LLC 0015554 SUPPLIES -RD MAINT 0.00 1,635.55 10100 118445 10/27/16 SCFUELS SC FUELS 5205556 FUEL -PARKS & REC OCT 0.00 478.37 10100 118445 10/27/16 SCRUPLE SC FUELS 5205554 FUEL -RD MAINT OCT 0.00 216.07 10100 118445 10/27/16 SCFUELS SC FUELS 5204093 FUEL -POOL BEH OCT 0.00 155.48 10100 118445 10/27/16 SCFUELS SC FUELS 5205230 FUEL -CODE ENFOR OCT 0.00 110.10 TOTAL CHECK 0.00 960.02 10100 118446 10/27/16 SEBLEMUL SEBLE'S MARKET AND RESTA 0015350 SUPPLIES -SR PROG 0.00 2,289.00 10100 118447 10/27/16 SHAHSUBH SUBHASH SHAH 001 FACILITY REFUND -DBC 0.00 800.00 10100 118448 10/27/16 SIEMENS SIEMENS INDUSTRY INC 0015554 TRAFFIC SIGNAL MAINT 0.00 4,215.93 10100 118448 10/27/16 SIEMENS SIEMENS INDUSTRY INC 0015554 TRAFFIC SIGNAL MAINT 0.00 6,888.85 TOTAL CHECK 0.00 11,104.78 10100 118449 10/27/16 SMARTFIN SMART & FINAL 0015350 SUPPLIES -SR PROG 0.00 183.53 10100 118450 10/27/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 111.21 10100 118450 10/27/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 126.49 10100 118450 10/27/16 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS -DIST 38 0.00 98.39 10100 118450 10/27/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 69.56 10100 118450 10/27/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 65.73 10100 118450 10/27/16 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS -DIST 41 0.00 48.88 10100 118450 10/27/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 90.43 10100 118450 10/27/16 SCS SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 58.09 10100 118450 10/27/16 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-T/CONTROL 0.00 27.70 10100 118450 10/27/16 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS -DIST 38 0.00 24.83 10100 118450 10/27/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 203.21 10100 118450 10/27/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 197.15 10100 118450 10/27/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 345.82 10100 118450 10/27/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 477.83 TOTAL CHECK 0.00 1,945.32 10100 118451 10/27/16 TANAWESL WESLEY TANA 001 FACILITY REFUND-S/CYN 0.00 50.00- 10100 118452 10/27/16 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTANT SVCS -OCT 0.00 1,443.43 10100 118453 10/27/16 SCORE THE GAS COMPANY 0015556 GAS SVCS -HERITAGE 0.00 35.91 10100 118453 10/27/16 SCGAS THE GAS COMPANY 0015333 GAS SVCS -DBC 0.00 749.58 SUNGARD PENTAMATION INC PAGE RUBBER: 5 DATE: 11/08/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:14:59 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20161027 00:00:00.000' and '20161103 00:00:00.000' ACCOUNTING PERIOD: 5/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 0.00 785.49 1.0100 118454 10/27/16 THESAUCE THE SAUCE CREATIVE SERVI 0015350 PRINT SVCS-SCH DANCE 0.00 722.68 10100 118455 10/27/16 TAITDAVI THE TAIT GROUP INC 0015551 CONSULTANT SVCS -SEPT 0.00 3,500.00 10100 118456 10/27/16 ADELPHIA TIME WARNER CABLE 0014070 CABLE SVCS-C/HALL 0.00 71.96 10100 118456 10/27/16 ADELPHIA TIME WARNER CABLE 0014070 CABLE SVCS -COAX C/HLL 0.00 328.46 TOTAL CHECK 0.00 400.42 10100 118457 10/27/16 TRANE TRADE SERVICE GROUP INC 5404093 COMPRESSOR-C/HALL 0.00 12,130.00 10100 118458 10/27/16 UDENGWUN NNADI UDENGWU 001 FACILITY REFUND-REAGA 0.00 50.00 10100 118459 10/27/16 YEEKYONG UP UP AND AWAY FACE PAIN 0015350 FACE PAINT-SCH DANCE 0.00 240.00 10100 118460 10/27/16 VILLJESU JESUS VILLARREAL 001 FACILITY REFUND-S/CYN 0.00 50.00 10100 118461 10/27/16 VISIONIN VISION TECHNOLOGY SOLUTI 0014070 MONTHLY HOSTING SVCS 0.00 180.00 10100 118462 10/27/16 WAXIESAN WAXIE SANITARY SUPPLY 0015556 SUPPLIES -HERITAGE 0.00 305.82 10100 118462 10/27/16 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES -DBC 0.00 523.29 TOTAL CHECK 0.00 829.11 10100 118463 10/27/16 WRIGHTP PAUL WRIGHT 001.4030 A/V SVCS-CNCL MTG 0.00 350.00 10100 118464 10/27/16 YOUNGREM YOUNG REMBRANITS CORP 0015350 CONTRACT CLASS -FALL 0.00 336.00 10100 118466 10/28/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0015350 FALL FUN FESTIVAL 0.00 300.00 10100 118467 11/03/16 APAP. AARP 0015350 AARP MATURE DRIVING 0.00 60.00 10100 118468 11/03/16 ACCESSCO ACCESS CONTROL SECURITY 0015333 SECURITY SVCS -DBC 0.00 11005.55 10100 118469 11/03/16 AFLAC AFLAC 001 OCT 16-SUPP INS PREM 0.00 1,766.80 10100 118470 11/03/16 AGIACADE AGI ACADEMY CORP 0015350 CONTRACT CLASS -FALL 0.00 300.00 10100 118471 11/03/16 AJILONST AJILON STAFFING SERVICES 0015510 TEMP SVCS -10/16 0.00 600.00 10100 118471 11/03/16 AJILONST AJILON STAFFING SERVICES 0015510 TEMP SVCS -WK 10/23 0.00 600.00 TOTAL CHECK 0.00 1,200.00 10100 118472 11/03/16 ALBERTSO ALBERTSONS LLC 0015350 SUPPLIES-BARKTOBER 0.00 82.60 10100 118472 11/03/16 ALBERTSO ALBERTSONS LLC 0015350 SUPPLIES -SENIORS 0.00 124.55 TOTAL CHECK 0.00 207.15 10100 118473 11/03/16 ALEXANDE ALEXANDER & LYNN INC 0015350 CONTRACT CLASS -FALL 0.00 1,466.40 10100 118474 11/03/16 ALLCITYM ALL CITY MANAGEMENT SERV 0014411 CROSSING GUARD SVCS 0.00 7,899.90 10100 118475 11/03/16 ALTIMATE ALTIMA TECHNOLOGIES INC. 0014070 ANNE RENEWAL 0.00 700.00 SUNGARD PENTAMATION INC DATE: 11/08/2016 CITY OF DIAMOND BAR TIME: 09:14:59 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20161027 00:00:00.000' and '20161103 00:00:00.000' ACCOUNTING PERIOD: 5/17 FUND - 001 - GENERAL FUND USE TAX CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION 10100 118476 11/03/16 AMERICAS AMERICAN CAB LLC 1135553 10100 118477 11/03/16 AMIRAZOD GHOLAM R AMIRAZODI 0015551 10100 118478 11/03/16 ARRIAZAS SYLNIA ARRIAZA 1155515 10100 118479 11/03/16 BAILEYDE DENISE BAILEY 001 10100 118480 11/03/16 BANKERSA BANKERS ADVERTISING COMP 115 10100 118480 11/03/16 BANKERSA BANKERS ADVERTISING COMP 115 10100 118480 11/03/16 BANKERSA BANKERS ADVERTISING COMP 1155515 10100 118480 11/03/16 BANKERSA BANKERS ADVERTISING COMP 1155515 10100 118480 11/03/16 BANKERSA BANKERS ADVERTISING COMP 1155515 10100 118480 11/03/16 BANKERSA BANKERS ADVERTISING COMP 1155515 TOTAL CHECK 0.00 10100 118481 11/03/16 BARRETTE THOMAS BARRETT 0015350 10100 118482 11/03/16 EVERGREE ROBYN A BECKWITH 1155515 10100 118482 11/03/16 EVERGREE ROBYN A BECKWITH 0014093 TOTAL CHECK ADMIN FEES -PR 16-1198 0.00 10100 118483 11/03/16 BIRDROCK BIRD ROCK SYSTEMS, INC. 0014070 10i00 118484 11/03/16 BRACCIMA MARY BRACCI 001 10100 118484 11/03/16 BRACCIMA MARY BRACCI 001 TOTAL CHECK 10100 118485 11/03/16 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 10100 118485 11/03/16 VALLEYCR BRIGHTVIEW LANDSCAPE HER 0015556 10100 118485 11/03/16 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 10100 118485 11/03/16 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015333 10100 118485 11/03/16 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 TOTAL CHECK 10100 118486 11/03/16 CPRS CA PARK & RECREATION SOC 0015310 10100 118487 11/03/16 CHENCRYS CRYSTAL OPEN 001 10100 118487 11/03/16 CHENCRYS CRYSTAL CHEN 001 TOTAL CHECK 10100 118488 11/03/16 CHENGDON DONALD CHENG 001 10100 118489 11/03/16 CHICAGOT CHICAGO TITLE 1255215 10100 118490 11/03/16 DAPEERRO DAPPER ROSENBLIT & LITVA 0014020 10100 118490 11/03/16 DAPEERRO DAPPER ROSENBLIT & LITVA 0014020 TOTAL CHECK 10100 118491 11/03/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 10100 118491 11/03/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 10100 118491 11/03/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 -----DESCRIPTION------ SALES TAX DIAMOND RIDE SVCS -AUG 0.00 CONSULTANT SVCS -10/21 0.00 EQ RENTALS -ECO EXPO 0.00 RECREATION REFUND 0.00 USE TAX 0.00 USE TAX 0.00 USE TAX 0.00 PROMO ITEMS -RECYCLE 0.00 PROMO ITEMS -RECYCLE 0.00 USE TAX 0.00 0.00 CONTRACT CLASS -FALL 0.00 PLANTS -LOBBY 0.00 PLANTS -LOBBY 0.00 0.00 PROF.SVCS-I.T. 0.00 FACILITY REFUND -DBC 0.00 FACILITY CHRGS-DBC 0.00 0.00 IRRIGATION REPAIRS 0.00 IRRIGATION REPAIRS 0.00 IRRIGATION REPAIRS 0.00 MONTHLY MAINT-OCT 16 0.00 MONTHLY MAINT-OCT 16 0.00 0.00 CPRS CONF-K HSIEH 0.00 REFUND -ENG REV DEP 0.00 REFUND -GRADING BOND 0.00 0.00 RECREATION REFUND 0.00 HIP PROG-23958 G/SPRG 0.00 LEGAL SVCS -DECO RAH 0.00 LEGAL SVCS -SEPT 2016 0.00 0.00 PROF.SVCS-PLAN CHECK 0.00 PROF -SVCS -PR 16-1198 0.00 ADMIN FEES -PR 16-1198 0.00 PAGE NUMBER: ACCTPA21 AMOUNT 26,348.75 2,425.50 993.53 m1molt -39.15 -25.20 25.20 305.94 622.88 39.15 928.82 HOWI S 600.00 470.10 1,070.10 9,000.00 1,200.00 -100.00 1,100.00 559.31 975.00 3,029.15 5,645.47 25,504.11 35,713.04 25.00 1,806.75 13,600.00 15,606.75 35.00 31.00 102.50 4,767.06 4,869.56 610.17 1,169.08 -210.43 6 SUNGARD PENT ANA TION INC PAGE NUMBER: 7 DATE: 11/08/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:14:59 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20161027 00:00:00.000' and '20161103 00:00:00.000' ACCOUNTING PERIOD: 5/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 118491 11/03/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 TOTAL CHECK CDBG SVCS -ADA MINI PK 0.00 10100 118492 11/03/16 DAYNITEC DAY & NITE COPY CENTER 0014050 10100 118493 11/03/16 DELTADEN DELTA DENTAL 001 10100 118494 11/03/16 DELTACAR DELTA DENTAL INSURANCE C 001 10100 118495 11/03/16 DIANACHO DIANA CHO & ASSOCIATES 1255215 10100 118495 11/03/16 DIANACHO DIANA CEO & ASSOCIATES 2505310 TOTAL CHECK PEST CONTROL -HERITAGE 0.00 10100 118496 11/03/16 DMPR4LLC DMPR 4 LLC 0014030 10100 118497 11/03/16 DOGGIEWA DOGGIE WALK BAGS INC 1155515 10100 118498 11/03/16 EMERALD EMERALD LANDSCAPE SERVIC 0014093 10100 118498 11/03/16 EMERALD EMERALD LANDSCAPE SERVIC 0014093 TOTAL CHECK EXPRESS MAIL -GENERAL 0.00 10100 118499 11/03/16 EXPRESSM EXPRESS MAIL CORPORATE A 0015210 10100 118499 11/03/16 EXPRESSM EXPRESS MAIL CORPORATE A 001 TOTAL CHECK FACILITY REFUND -DBC 0.00 10100 118500 11/03/16 EXTERMIN EXTERMINETICS OF SO CAL 0015556 10100 118500 11/03/16 EXTERMIN EXTERMINETICS OF SO CAL 0015333 10100 118500 11/03/16 EXTERMIN EXTERMINETICS OF SO CAL 0015556 10100 118500 11/03/16 EXTERMIN EXTERMINETICS OF SO CAL 0015556 10100 118500 11/03/16 EXTERMIN EXTERMINETICS OF SO CAL 0014093 10100 118500 11/03/16 EXTERMIN EXTERMINETICS OF SO CAL 0014093 10100 118500 11/03/16 EXTERMIN EXTERMINETICS OF SO CAL 0015333 TOTAL CHECK 10100 118501 11/03/16 FEDEX FEDEX 0014030 10100 118501 11/03/16 FEDEX FEDEX 001 10100 118501 11/03/16 FEDEX FEDEX 001 10100 118501 11/03/16 FEDEX FEDEX 0014030 10100 118501 11/03/16 FEDEX FEDEX 0014030 TOTAL CHECK 10100 118502 11/03/16 FEHRPEER FEHR & PEERS 0015551 10100 118503 11/03/16 FIDUCIAR FIDUCIARY EXPERTS LLC 0014050 10100 118504 11/03/16 FIELDERS SONJIA FIELDER 001 10100 118504 11/03/16 FIELDERS SONJIA FIELDER 001 10100 118504 11/03/16 FIELDERS SONJIA FIELDER 001 TOTAL CHECK 10100 118505 11/03/16 FRONTIER FRONTIER COMMUNICATIONS 0014070 DESCRIPTION------ SALES TAX ADMIN FEES -PR 16-1198 0.00 0.00 PRINT SVCS-CAFR COVER 0.00 NOV 16 -DENTAL PREMIUM o.00 NOV 16 -HMO DENTAL PRE 0.00 GREG SVCS -SR FROG 0.00 CDBG SVCS -ADA MINI PK 0.00 0.00 STORAGE RENTAL-NOV 0.00 SUPPLIES -PARKS 0.00 MAINT SVCS -OCT 2016 0.00 ADEL MAINT SVCS-NOV 0.00 0.00 EXPRESS MAIL -GENERAL 0.00 EXPRESS MAIL -PL 16-88 0.00 0.00 PEST CONTROL-PANTERA 0.00 PEST CONTROL -DBC 0.00 PEST CONTROL -HERITAGE 0.00 PEST CONTROL -PETERSON 0.00 PEST CONTROL -OCT 0.00 RODENT CONTROL -OCT 0.00 PEST CONTROL -DBC 0.00 0.00 EXPRESS MAIL -GENERAL 0.00 EXPRESS MAIL-PL15-370 0.00 EXPRESS MAIL-PL15-528 0.00 EXPRESS MAIL -GENERAL 0.00 EXPRESS MAIL -GENERAL 0.00 0.00 CONSULTANT SVCS -SEPT 0.00 CONSULTANT SVCS-457PL 0.00 FACILITY REFUND -DSC 0.00 FACILITY REFUND -DBC 0.00 FACILITY REFUND -DBC 0.00 0.00 PH.SVCS-SRST CH 1 0.00 Pm •vm 210.43 1,779.25 490.50 4,270.00 281.54 123.00 902.00 1,025.00 1,522.00 893.80 910.00 273.00 1,183.00 41.32 41.32 82.64 30.00 40.00 40.00 50.00 so.00 65.00 75.00 350.00 22.96 34.10 34.10 102.30 27.18 220.64 644.97 1,250.00 500.00 81.00 100.00 681.00 155.20 SUNGARD PENTAMATION INC PAGE NUMBER: 8 DATE: 11/08/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:14:59 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20161027 00:00:00.000' and '20161103 00:00:00.000' ACCOUNTING PERIOD: 5/17 FUND - 001 - GENERAL FUND CAPITAL CONTRIBUTION 0.00 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 118506 11/03/16 GATEWAYC GATEWAY CORPORATE CENTER 0014093 10100 118506 11/03/16 GATEWAYC GATEWAY CORPORATE CENTER 0014093 TOTAL CHECK GRAFFITI REMOVAL SVCS 0.00 10100 118507 11/03/16 GOODYEAR GOOD YEAR AUTO SERVICE C 5205556 10100 118507 11/03/16 GOODYEAR GOOD YEAR AUTO SERVICE C 5205556 TOTAL CHECK EXCURSION -SR PROG 0.00 10100 118508 11/03/16 GRAFFITI GRAFFITI CONTROL SYSTEMS 0015230 10100 118509 11/03/16 GRANDMOB GRAND MOBIL 5205230 10100 118510 11/03/16 HOFFMANS ROFFMAN SOUTHWEST CORP 0015333 10100 118511 11/03/16 HURACHEL RACHEL HU 001 10100 118512 11/03/16 IMMUNITY IMMUNITY SOLUTIONS 0014070 10100 118513 11/03/16 INLANDEM INLAND EMPIRE STAGES 1125350 10100 118514 11/03/16 ITERIS ITERIS INC 0015554 10100 118514 11/03/16 ITERIS ITERIS INC 2505510 TOTAL CHECK SBG DATA -SEPT 2016 0.00 10100 118515 11/03/16 QAIMEANG ANGIE JAIME 001 10100 118516 11/03/16 KATZOKIT KOA CORPORATION 0015554 10100 118517 11/03/16 LAFFEYMA MARY LAFFEY 001 10100 118518 11/03/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 10100 118518 11/03/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 10100 118518 11/03/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 TOTAL CHECK 10100 118519 11/03/16 LEVYLOUI LOUISE L LEVY 0015350 10100 118520 11/03/16 LICHAO CHAO LI 001 10100 118521 11/03/16 LIUTIN TINA C LIU 0015350 10100 118522 11/03/16 LACASSES LOS ANGELES COUNTY ASSES 0014070 10100 118522 11/03/16 LACASSES LOS ANGELES COUNTY ASSES 0014070 TOTAL CHECK 10100 118523 11/03/16 LACPUBWK LOS ANGELES COUNTY PUBLI 0015556 10100 118524 11/03/16 LASHERIF LOS ANGELES COUNTY SHERI 0014411 10100 118525 11/03/16 LONGS LOWE'S BUSINESS ACCOUNT 0015350 10100 118526 11/03/16 MANAGEDH MANAGED HEALTH NETWORK 001 -----DESCRIPTION------ SALES TAX CAPITAL CONTRIBUTION 0.00 ASSOCIATION DUES 0.00 0.00 VEH MAINT-PARKS.& REC 0.00 VEH MAINT-PARKS & REC 0.00 0.00 GRAFFITI REMOVAL SVCS 0.00 VEH MAINT-CODE ENE 0.00 PAINT SVCS -DEC 0.00 RECREATION REFUND 0.00 COMP MAINT-INFO SYS 0.00 EXCURSION -SR PROG 0.00 ENG SVCS -SEPT 16 0.00 T/SGNL INFRASTRUCTUR 0.00 0.00 FACILITY REFUND-PNTRA 0.00 ENG SVCS -SEPT 2016 0.00 RECREATION REFUND 0.00 ADMIN FEES -PR 16-938 0.00 PROF.SVCS-PR 16-938 0.00 ADMIN FEES -PR 16-938 0.00 0.00 CONTRACT CLASS -FALL 0.00 RECREATION REFUND 0.00 CONTRACT CLASS -FALL 0.00 PARCEL DATA -AUG 16 0.00 SBG DATA -SEPT 2016 0.00 0.00 SUMP PUMP MAINT-SEPT 0.00 CONTRACT SVCS -AUG 16 0.00 SUPPLIES-REC 0.00 NOV 16 -EAP PREMIUMS 0.00 AMOUNT 184.00 1,601.00 1,785.00 56.05 763.73 819.78 2,912.00 73.26 247.50 35.00 3,500.00 630.00 950.00 22,944.77 23,894.77 50.00 852.50 35.00 -451.44 2,508.00 451.44 2,508.00 742.80 70.00 90.00 502.00 502.00 1,004.00 1,425.18 493,438.45 29.03 134.40 SUNGARD PENTAMATION INC PAGE NUMBER: 9 DATE: 11/08/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:14:59 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20161027 00:00:00.000' and '20161103 00:00:00.000' ACCOUNTING PERIOD: 5/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION --DESCRIPTION------ SALES TAX AMOUNT 10100 118527 11/03/16 METROLIN METROLINK 1125553 CITY SUBSIDY -OCT 2016 0.00 13,743.80 10100 118527 11/03/16 METROLIN METROLINK 1125553 METROLINK PASSES -OCT 0.00 54,975.20 TOTAL CHECK 0.00 68,719.00 10100 118528 ll/03/16 MOBILERE MOBILE RELAY ASSOCIATES 0014440 REPEATER SVCS-NOV 16 0.00 f 78.75 10100 118529 11/03/16 NESTLEPU NESTLE PURE LIFE DIRECT 0015333 WATER SUPPLIES -DBC 0.00 66.11 10100 118529 11/03/16 NESTLEPU NESTLE PURE LIFE DIRECT 0015333 SO RENTAL -DBC 0.00 11.98 TOTAL CHECK 0.00 78.09 10100 118530 11/03/16 OGLEBRUC BRUCE OGLE 001 RECREATION REFUND 0.00 70.00 10100 118531 11/03/16 ONWARDEN ONWARD ENGINEERING 2505510 ENG SVCS-DEB/B/CYN 0.00 2,235.00 10100 118532 11/03/16 ORKININC ORKIN PEST CONTROL INC 1385538 PEST CONTROL-B/CYN RD 0.00 63.37 10100 118532 11/03/16 ORKININC ORKIN PEST CONTROL INC 0015556 PEST CONTROL-S/CYN PK 0.00 66.06 10100 118532 11/03/16 ORKININC ORKIN PEST CONTROL INC 0015556 PEST CONTROL-S/CYN K 0.00 66.06 10100 118532 11/03/16 ORKININC ORKIN PEST CONTROL INC 0015556 PEST CONTROL-PANTERA 0.00 89.23 TOTAL CHECK 0.00 284.72 10100 118533 11/03/16 PAETECCO PAETEC COMMUNICATIONS IN 0014070 LONG DIST CHRGS-OCT 0.00 1,838.48 10100 118534 11/03/16 PODOLSKI DENIS PODOLSKIY 0015350 CONTRACT CLASS -FALL 0.00 168.00 10100 118535 11/03/16 RECECHAR CHARLOTTE RECENDEZ 001 RECREATION REFUND 0.00 70.00 10100 118536 11/03/16 RKACONSU RKA CONSULTING GROUP 0015220 BLDG & SFTY SVCS -SEPT 0.00 61,232.87 10100 118537 11/03/16 RODRIGOJ JON ERICK RODRIGO 001 FACILITY REFUND -DBC 0.00 650.00 10100 118538 11/03/16 SASAKITR SASAKI TRANSPORTATION SV 001 ADMIN FEES -PL 16-105 - 0.00 2,610.00 10100 118538 11/03/16 SASAKITR SASAKI TRANSPORTATION SV 001 T/ENG SVCS-KMART SITE 0.00 14,500.00 10100 118538 11/03/16 SASAKITR SASAKI TRANSPORTATION SV 001 ADMIN FEES -PL 16-105 0.00 -2,610.00 TOTAL CHECK 0.00 14,500.00 10100 118539 11/03/16 SHEPHERD SHERI SHEPHERD 0015350 CONTRACT CLASS -FALL 0.00 163.00 10100 118540 11/03/16 SILVERAD SILVERADO STAGES INC 0014415 BUS SVCS-V/PATROL 0.00 1,008.20 10100 118541 11/03/16 SCE SOUTHERN CALIFORNIA EDIS 0014093 ELECT SVCS -CITY HALL 0.00 15,801.19 10100 118541 11/03/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 2,549.31 10100 118541 11/03/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 96.58 10100 118541 11/03/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 200.72 10100 118541 11/03/16 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 24.60 TOTAL CHECK 0.00 18,672.40 10100 118542 11/03/16 STANDARD STANDARD INSURANCE COMPA 001 NOV 16-SUPP LIFE INS 0.00 471.00 10100 118542 11/03/16 STANDARD STANDARD INSURANCE COMPA 001 NOV 16 -LIFE INS PREM 0.00 927.68 10100 118542 11/03/16 STANDARD STANDARD INSURANCE COMPA 001 NOV 16-STD/LTD 0.00 2,030.35 TOTAL CHECK 0.00 3,429.03 SUNGARD PENTAMATION INC DATE: 11/08/2016 CITY OF DIAMOND BAR TIME: 09:14:59 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20161027 00:00:00.000' and '20161103 00:00:00.000' ACCOUNTING PERIOD: 5/17 FUND - 001 - GENERAL FUND RECREATION REFUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 118543 11/03/16 STERICYC STERICYCLE INC 1155515 10100 118544 11/03/16 TABAROJJ CALEB TABAROJ 001 10100 118545 11/03/16 THAKKARK KHYATI THAKKAR 001 10100 118545 11/03/16 THAKKARK KHYATI THAKKAR 001 10100 118545 11/03/16 TP AKKARK KHYATI THAKKAR 001 TOTAL CHECK 0.00 10100 118546 11/03/16 ADELPHIA TIME WARNER CABLE 0014070 10100 118547 11/03/16 CRIBBINS TOMMYE CRIBBINS 0014411 10100 118548 11/03/16 TSAOSUNN SUNNY TSAO 001 10100 118549 11/03/16 ULINEINC ULINE INC 1155515 10100 118550 11/03/16 UPS UNITED PARCEL SERVICE 0015510 10100 118551 11/03/16 USBANK US BANK 0014050 10100 118552 11/03/16 VANTAGEP VANTAGEPOINT TRNSFR AUNT 001 10100 118552 11/03/16 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 TOTAL CHECK 0.00 10100 118553 11/03/16 VERIZONW VERIZON WIRELESS 0014090 10100 118554 11/03/16 DAHULAST DAVID D VILORIA 0015350 10100 118555 11/03/16 VSP VISION SERVICE PLAN 001 10100 118556 11/03/16 WVEF WALNUT VALLEY EDUCATIONA 0114010 10100 118557 11/03/16 WVWATER WALNUT VALLEY WATER DIST 1385538 10100 118557 11/03/16 WVWATER WALNUT VALLEY WATER DIST 0015333 10100 118557 11/03/16 WVWATER WALNUT VALLEY WATER DIST 0014093 10100 118557 11/03/16 WVWATER WALNUT VALLEY WATER DIST 0015556 10100 118557 11/03/16 WVWATER WALNUT VALLEY WATER DIST 1415541 10100 118557 11/03/16 WVWATER WALNUT VALLEY WATER DIST 1395539 10100 118557 11/03/16 WVWATER WALNUT VALLEY WATER DIST 1385538 TOTAL CHECK 10100 118558 11/03/16 WAXIESAN WAXIE SANITARY SUPPLY 0014093 10100 118558 11/03/16 WAXIESAN WAXIE SANITARY SUPPLY 0014093 TOTAL CHECK 10100 118559 11/03/16 WESTCOAS WEST COAST ARBORISTS INC 0015558 10100 118559 11/03/16 WESTCOAS WEST COAST ARBORISTS INC 0015558 10100 118559 11/03/16 WESTCOAS WEST COAST ARBORISTS INC 1395539 10100 118559 11/03/16 WESTCOAS WEST COAST AR13ORISTS INC 0015558 10100 118559 11/03/16 WESTCOAS WEST COAST ARBORISTS INC 1385538 TOTAL CHECK ----DESCRIPTION------ SALES TAX PROMO ITEMS -DBC 0.00 RECREATION REFUND 0.00 RECREATION REFUND 0.00 RECREATION REFUND 0.00 RECREATION REFUND 0.00 0.00 TV SVCS -CITY HALL 0.00 REIMB-P/SAFETY MTG 0.00 RECREATION REFUND 0.00 SUPPLIES -ECO EXPO 0.00 EXPRESS MAIL-P/WKS 0.00 CITY CREDIT CARD -OCT 0.00 11/4/16 -LOAN DEDUCTIO 0.00 11/4/16-P/R DEDUCTION 0.00 0.00 CELL CHRGS-PW,CS,CD 0.00 CONTRACT CLASS -FALL 0.00 NOV 16 -VISION PREMIUM 0.00 COMM ORG SUPPORT FUND 0.00 WATER SVCS -DIST 38 0.00 WATER SVCS -DBC 0.00 WATER SVCS-C/BALL 0.00 WATER SVCS -PARKS 0.00 WATER SVCS-DISDT 41 0.00 WATER SVCS -DIST 39 0.00 WATER SVCS -DIST 38 0.00 0.00 SUPPLIES -CITY HALL 0.00 SUPPLIES -CITY HALL 0.00 0.00 WATER SVCS -OCT 2016 0.00 ARBORIST SVCS -OCT 16 0.00 MAINT SVSG -DIST 39 0.00 TREE MAINT-OCT 2016 0.00 MAINT SVCS -DIST 38 0.00 0.00 PAGE NUMBER: 10 ACCTPA21 AMOUNT 290.42 35.00 81.00 87.50 100.00 268.50 98.43 109.93 70.00 82.69 66.11 24,182.13 3,062.81 33,146.80 36,209.61 1,587.88 180.00 1,651.35 500.00 1,293.67 348.86 701.62 23,349.77 7,585.35 8,880.80 9,284.14 51,444.21 33.53 634.27 667.80 720.60 774.90 1,411.43 10,210.60 811.20 13,928.73 SUNGARD PENTAMATION INC PAGE NUMBER: 11 DATE: 11/08/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:14:59 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20161027 00:00:00.000' and '20161103 00:00:00.000' ACCOUNTING PERIOD: 5/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ---DESCRIPTION- ---- SALES TAX AMOUNT 10100 118560 11/03/16 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-CMGR 0.00 1,539.20 10100 118560 11/03/16 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -COUNCIL 0.00 728.00 10100 118560 11/03/16 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-RWC/C/GRDN 0.00 811.10 10100 118560 11/03/16 WOODRUFF WOODRUFF SPRADLING & SMA 001 LEGAL SVCS -PL 15-528 0.00 353.60 10100 118560 11/03/16 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -COM DEV 0.00 4,160.00 10100 118560 11/03/16 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -MILLENNIUM 0.00 1,874.20 10100 118560 11/03/16 WOODRUFF WOODRUFF SPRAWLING & SMA 0014020 LEGAL SVCS-P/WKS 0.00 2,100.80 10100 118560 11/03/16 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -YMCA 0.00 91.60 10100 118560 11/03/16 WOODRUFF WOODRUFF SPRAWLING & SMA 001 LEGAL SVCS -PL 16-77 0.00 124.80 10100 118560 11/03/16 WOODRUFF WOODRUFF SPRADLING & SMA 001 LEGAL SVCS -PL 15-405 0.00 145.60 10100 118560 11/03/16 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-H/R 0.00 249.60 10100 118560 11/03/16 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -GENERAL 0.00 62.40 TOTAL CHECK 0.00 12,240.90 10100 118561 11/03/16 ZAWROSAL ROSALINE SAW 001 RECREATION REFUND 0.00 100.00 10100 118561 11/03/16 ZAWROSAL ROSALINE ZAW 001 RECREATION REFUND 0.00 315.00 10100 118561 11/03/16 ZAWROSAL ROSALINE SAW 001 RECREATION REFUND 0.00 81.00 TOTAL CHECK o.o0 496.00 10100 PP23/16 11/03/16 TASC TASC 001 P/R DEDUCTIONS -FLEX SP 0.00 901.90 10100 23 -PP 16 .11/03/16 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-23/PP 16 0.00 170,277.71 10100 23 -PP 16 11/03/16 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-23/PP 16 0.00 5,220.88 10100 23 -PP 16 11/03/16 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-23/PP 16 0.00 3,854.03 10100 23 -PP 16 11/03/16 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-23/PP 16 0.00 15,637.88 10100 23 -PP 16 11/03/16 PAYROLL PAYROLL TRANSFER 138 P/R TRANSFER-23/PP 16 0.00 1,239.85 10100 23 -PP 16 11/03/16 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER-23/PP 16 0.00 619.92 10100 23 -PP 16 11/03/16 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER-23/PP 16 0.00 619.92 TOTAL CHECK 0.00 197,470.19 10100 PCII0316 11/03/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 PARKING 0.00 26.00 10100 PCI10316 11/03/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 SUPPLIES 0.00 25.88 10100 PCII0316 11/03/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0014010 MEETING 0.00 35.00 10100 PCII0316 11/03/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0014060 MILEAGE 0.00 20.09 10100 PC110316 11/03/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0014096 SUPPLIES 0.00 75.00 10100 PCII0316 11/03/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0014070 MILEAGE 0.00 39.42 _- 10100 PCII0316 11/03/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0014050 MILEAGE 0.00 32.29 10100 PCI10316 11/03/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0014050 PARKING 0.00 24.00 10100 PCI10316 11/03/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0015210 MILEAGE 0.00 72.62 10100 PC110316 11/03/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0015350 SUPPLIES 0.00 34.63 10100 PCII0316 11/03/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0015510 PARKING 0.00 9.00 TOTAL CHECK 0.00 393.93 10100 PP 21-22 11/03/16 PERSHEAL PERS HEALTH 001 NOV 16 -HEALTH INS PREM 0.00 38,151.56 10100 PP 21-22 11/03/16 PERSHEAL PERS HEALTH 0014060 NOV 16 -HEALTH ADMIN FE 0.00 132.36 TOTAL CHECK 0.00 38,283.92 10100 PP 23/16 11/03/16 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 559.45 10100 PP 23/16 11/03/16 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-EE o.o0 27,274.19 10100 PP 23/16 11/03/16 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 47.43 TOTAL CHECK 0.00 27,881.07 SUNGARD PENTAMATION INC DATE: 11/08/2016 CITY OF DIAMOND BAR TIME: 09:14:59 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20161027 00:00:00.000' and '20161103 00:00:00.000' ACCOUNTING PERIOD: 5/17 FOND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -DESCRIPTION— ---- SALES TAX PAGE NUMBER: 12 ACCTPA21 AMOUNT TOTAL CASH ACCOUNT 0.00 1,501,949.73 TOTAL FUND 0.00 1,501,949.73 SUNGARD PENTAMATION INC DATE: 11/08/2016 CITY OF DIAMOND BAR TIME: 09:14:59 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20161027 00:00:00.000' and '20161103 00:00:00.000' ACCOUNTING PERIOD: 5/17 FUND - 015 - GENERAL PLAN REVISION FD CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION —-DESCRIPTION------ SALES TAX 10100 118465 10/27/16 DYETTBHA DYETT & BHATIA, URBAN & 0155210 PROF.SVCS-GEN PLAN 0.00 TOTAL CASH ACCOUNT 0.00 TOTAL FUND 0.00 PAGE NUMBER: 13 ACCTPA21 AMOUNT 43,415.75 43,415.75 43,415.75 SUNGARD PENTAMATION INC DATE: 11/08/2016 CITY OF DIAMOND BAR TIME: 09:14:59 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20161027 00:00:00.000' and '20161103 00:00:00.000' ACCOUNTING PERIOD: 5/17 FUND - 020 - OPEB RESERVE FUND CASH ACCT CHECK NO ISSUE IT VENDOR NAME 10100 PP 21-22 11/03/16 PERSHEAL PERS HEALTH TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT PAGE NUMBER: 14 ACCTPA21 FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 0204060 NOV 16 -RETIREE HEALTH 0.00 875.00 0.00 875.00 0.00 875.00 0.00 1,546,240.48 CITY COUNCIL Agenda # 6 4 Meeting Date: November 15, 2016 AGENDA REPORT TO: Honorable Mayor and Member of4theCity Council VIA: James DeStefano, City Ma a TITLE: APPROVE AMENDMENT OF ONTRACT WITH PUBLIC FINANCE STRATEGIES, LLC, DBA TBWB STRATEGIES RECOMMENDATION: Approve. FINANCIAL IMPACT: None. The proposed amendment simply extends the term of the agreement in the amount previously approved and appropriated by the City Council. Thus far, $49,591 of the original $180,000 contract amount has been expended for a remaining contract balance of $130,409. DISCUSSION: On March 22, 2016, the City Council approved a contract with Public Finance Strategies, LLC, dba TBWB Strategies (TBWB) to conduct polling and education work related to a potential 2016 parks and recreation infrastructure bond ballot measure. To determine local interest in such a measure, TBWB developed and conducted a scientific e-mail and telephone survey. This survey, which included a representative sample of likely Diamond Bar voters, indicated that as proposed, a local parks and recreation bond measure would not be successful on the 2016 ballot. With the funding measure not viable for the 2016 ballot, other funding/ballot options must be developed for final City Council consideration and approval. To provide adequate time to complete this process, the contract must be amended to extend the term beyond its current expiration date of November 30, 2016. To provide that time and to preserve the City Council's discretion to pursue a 2017 ballot measure, staff recommends the contract be amended to extend the current term from November 30, 2016 to December 31, 2017. The City Attorney has reviewed and approved the proposed amendment. Prepared by: Manager Attachments: 1. First Amendment to the Consulting Services Agreement FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT This First Amendment to Consulting Services Agreement ("First Amendment') is made and entered into as of 2016, by and between the City of Diamond Bar, a municipal corporation ("City"), and Public Finance Strategies, LLC dba TBWB Strategies (herein referred to as the "Consultant') with reference to the following: A. The City and the Consultant entered into that certain Consulting Services Agreement on March 22, 2016, which is incorporated herein by this reference (the "Agreement'); and B. The City and the Consultant desire to amend the Agreement to modify, amend and supplement certain portions of the Agreement. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Agreement. 2. Term of Agreement. The term of the Agreement as set forth in Section 2 therein, was for a period commencing on March 22, 2016 and ending on November 30, 2016. The term shall be extended for a term ending on December 31, 2017 ("Expiration Date"). 3. Integration. This First Amendment and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This First Amendment amends, as set forth herein, the Agreement and except as specifically amended hereby, the Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this First Amendment and the terms and provisions of the Agreement, the terms and provisions of this First Amendment shall control. IN WITNESS hereof, the parties enter into this First Amendment on the year and day first above written. "CONSULTANT" "CITY" PUBLIC FINANCE STRATEGIES, LLC CITY OF DIAMOND BAR dba TBWB Strategies By: Printed ATTEST: M Tommye Cribbins, City Clerk APPROVED AS TO FORM: David DeBerry, City Attorney EN Nancy A. Lyons, Mayor CITY COUNCIL Agenda # 6.5 Meeting Date: November 15, 2016 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Ma a TITLE: Transmittal of Comprehensive Annual Financial Report for the year ended June 30, 2016 RECOMMENDATION: Receive and file FINANCIAL IMPACT: BACKGROUND: The FY 2015-16 annual audit has been completed by the City's independent audit firm of Lance, Soil and Lunghard, LLP. Part of the audit contract includes the completion, with staff's assistance, of the Comprehensive Annual Financial Report. DISCUSSION: The City's Finance Department, in concert with the City's independent audit firm of Lance, Soil and Lunghard, LLP has prepared the Fiscal Year 2015-2016 Comprehensive Annual Financial Report (CAFR). This report has been prepared in conformance with the requirements of GASB #34. As a result the report format includes the Management Discussion and Analysis, Required Supplementary Information and the Government -wide Financial Statements which include the Statement of Net Position and Statement of Activities. As required by GASB #45, the CAFR also includes disclosure of the City's Other Post Employment Benefits (OPEB) liability. In connection with the retirement benefits for employees provided through California Public Employees Retirement System (CaIPERS), the City provides post- retirement health care benefits to retirees through the CalPERS Health Benefits program. Although the retiree pays most of the cost of this benefit, the City is required to pay a portion of this cost. The City's OPEB obligation is derived from this benefit. The City engaged the services of the firm Demsey, Filliger & Associates for an updated actuarial valuation of the City's retiree health insurance program as of July 1, 2015. This valuation is required not less frequently than once every two years. The City's net OPEB obligation at June 30, 2016 is $416,162. More information may be found in Note 8 of the CAFR. GASB #68 requires the inclusion of Net Pension Liability in the Statement of Net Position. As of June 30, 2016 the City reported total net pension liability of $3,337,560. More information may be found in Note 7 of the CAFR. The 2015-16 CAFR includes the fund balance reserve reporting methodology set forth in GASB #54. The City Council approved a Fund Balance Policy on June 7, 2011 which established an amount of $4.5 million (three months of General Fund operational expenditures) as a formal commitment of fund balance to be set aside as an emergency contingency for Federal, State or Local emergencies. The total General Fund balance as of June 30, 2016 is $23.9 million. The Finance Department has submitted the CAFR to the Government Finance Officers Association (GFOA) for review for the Certificate of Achievement for Excellence in Financial Reporting program. The City has been honored to receive this award for the past twenty-one consecutive years. PREPARED BY: Dianna Honeywell - Financ irector Attachment: FY 2015-2016 Comprehensive Annual Financial Report CITY OF DIAMOND BAR, CALIFORNIA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2016 Prepared by: Finance Department Dianna Honeywell Director of Finance THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DIAMOND BAR COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2016 TABLE OF CONTENTS Page(s) INTRODUCTORY SECTION Letter of Transmittal ............. GFOA Certificate of Achievement for Excellence in Financial Reporting.-, ..... __ ... .... _ .... .......... ..... vi OrganizationChart ... ._.......................................................................................................................... vii List of Elected and Administrative Officials.......................................................................................... viii FINANCIAL SECTION 22 IndependentAuditors' Report.................................................................................................................1 Management's Discussion and Analysis (Required Supplementary Information)..................................5 BASIC FINANCIAL STATEMENTS Government -wide Financial Statements Statement of Net Position........................................................................................................15 26 Statementof Activities..............................................................................................................16 27 Fund Financial Statements ......... ... 28 Balance Sheet — Governmental Funds....................................................................................18 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position..............................................................................................21 Statement of Revenues, Expenditures, and Changes in Fund Balances... ... ................... 22 Reconciliation of Statement of Revenues, Expenditures and Changes in Fund Balances of the Governmental Funds to the Statement of Activities .............................24 Statement of Net Position — Proprietary Funds.......................................................................25 Statement of Revenues, Expenses, and Changes in Fund Net Position — Proprietary Funds...... ...... ...... - .... .... _ ................................................................... 26 Statement of Cash Flows — Proprietary Funds..., ..... - ... - ........... . . ........................ 27 Statement of Fiduciary Net Position — Fiduciary Funds.- ..... ....... .... . ......... ...... _ .... ......... ... 28 Statement of Changes in Fiduciary Net Position — Fiduciary Funds.......................................29 Notes to Basic Financial Statements..........................................................................................31 CITY OF DIAMOND BAR COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2016 TABLE OF CONTENTS Page(s) REQUIRED SUPPLEMENTARY INFORMATION Notes to Required Supplementary Information...........................................................................61 Budgetary Comparison Information: 72 Budgetary Comparison Schedule — General Fund.............................................................62 Budgetary Comparison Schedule — Transportation Grant Fund.........................................63 Schedule of Proportionate Share of the Net Pension Liability....................................................64 Schedule of Plan Contributions...................................................................................................65 COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES Combining Balance Sheet - Nonmajor Governmental Funds.....................................................66 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances - Nonmajor Governmental Funds..... ... ....... ...................................................... 72 Budgetary Comparison Schedules - Special Revenue Funds: StateGas Tax Fund.................................................................................................................77 Proposition A Transit Fund......................................................................................................78 Proposition C Transit Fund...—...............................................................................................79 Integrated Waste Management Fund......................................................................................80 Traffic Improvement Fund., ..... ....................................................... -- ........ ....... ............ 81 SewerMitigation Fund.............................................................................................................82 Air Quality Improvement Fund.................................................................................................83 Trails& Bikeways Fund. . .................. ....... ................................................. ................... ....... .84 MTAGrant Fund......................................................................................................................85 Beverage Center Recycling Grant Fund..................................................................................86 Used Oil Block Grant Fund... ......... -- ..... ..... ....... ...................................................... ........... 87 Park and Facility Development Fund.......................................................................................88 Community Development Block Grant (CDBG) Fund.............................................................89 Citizens Option for Public Safety (COPS) Fund......................................................................90 California Law Enforcement Equipment Program (CLEEP) Fund...........................................91 Landscape Maintenance District Fund ......... ..........................................................................92 Measure R Local Return Fund.................................................................................................93 PEGFees Fund.......................................................................................................................94 WasteHauler Fund..................................................................................................................95 Budgetary Comparison Schedule — Capital Projects Fund: Capital Improvement Funds.....................................................................................................96 CITY OF DIAMOND BAR COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2016 TABLE OF CONTENTS Page(s) Budgetary Comparison Schedule - Debt Service Funds: Public Financing Authority........................................................................................................97 Combining Statement of Net Position — Internal Service Funds.................................................98 Combining Statement of Revenues, Expenses, and Changes in Fund Net Position — Internal Service Funds................................................................................99 Combining Statement of Cash Flows — Internal Service Funds................................................100 STATISTICAL SECTION Financial Trends Net Position by Component - Last Ten Fiscal Years................................................................102 Changes in Net Position - Last Ten Fiscal Years..._ ... ...................... .................. .............. 104 Fund Balances of Governmental Funds - Last Ten Fiscal Years .............................................107 Changes in Fund Balances of Governmental Funds - Last Ten Fiscal Years ..........................108 Revenue Capacity: Assessed and Estimated Actual Value of Taxable Property - Last Ten Fiscal Years...............111 Direct and Overlapping Property Tax Rates - Last Ten Fiscal Years.. ........... - ... ................... 112 Top 10 Property Taxpayers - Current Fiscal Year and Ten Fiscal Years Ago ..........................114 Secured Property Tax Levies and Collections — Last Ten Fiscal Years...................................115 Debt Capacity: Ratios of Outstanding Debt by Type - Last Ten Fiscal Years...................................................116 Direct and Overlapping Debt.....................................................................................................117 Computation of Legal Debt Margin - Last Ten Fiscal Years .....................................................118 Demographic and Economic Information: Demographic and Economic Statistics - Last Ten Calendar Years..........................................119 Principal Employers - Current Fiscal Year and Nine Fiscal Years Ago ....................................120 Operating Information: Full -Time Equivalent City Employees by Function - Last Ten Fiscal Years .............................121 Operating Indicators by Function - Last Ten Fiscal Years ........................................................122 Capital Asset Statistics by Function - Last Ten Fiscal Years....................................................123 THIS PAGE INTENTIONALLY LEFT BLANK Nancy A. Lyons Mayor Jimmy Lin Mayor Pro Tem Carol Herrera Council Member Ruth M. Low Council Member Steve Tye Council Member City of Diamond Bar 21810 Copley Drive. Diamond Bar, CA 91765-4178 November 2, 2016 (909) 839-7000 • Fax (909) 861-3117 www.DiamondBarCA.gov Honorable Mayor and Members of the City Council City of Diamond Bar Diamond Bar, California It is a pleasure to submit the Comprehensive Annual Financial Report of the City of Diamond Bar for the fiscal year ended June 30, 2016. This report consists of management's representations concerning the finances of the City. Consequently, responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City's management. To provide a reasonable basis for making these representations, management of the City has established a comprehensive internal control framework that is designed both to protect the City's assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the City's financial statements in conformance with generally accepted accounting principles (GAAP). Because the cost of internal controls should not outweigh their benefits, the City's comprehensive framework of internal controls has been designed to provide assurance that the financial statements will be free from misstatement. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material aspects. The City's financial statements have been audited by Lance, Sol[, & Lunghard, LLP, a firm of certified public accountants. The goal of the independent audit was to provide reasonable assurance that the financial statements of the City for fiscal year ended June 30, 2016, are free of material misstatement. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditor concluded based upon the audit that there was a reasonable basis for rendering an unmodified opinion that the City's financial statements for the fiscal year ended June 30, 2016, were fairly presented in conformity with GAAP. The independent auditor's report is presented as the first component of the financial section of this report. GAAP requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD&A). This letter of transmittal is designed to complement MD&A and should be read in conjunction with it. The City's MD&A can be found immediately following the report of the independent auditors. PROFILE OF THE CITY OF DIAMOND BAR The City, incorporated in 1989, is located at the junction of the SR -57 and SR -60 freeways. As a result, the City of Diamond Bar is at the hub of the Los Angeles basin transportation network. A twenty-five mile radius encompasses Pasadena, downtown Los Angeles, Long Beach, Irvine and Riverside. Diamond Bar is a relatively young residential community of about 57,000, situated among the meandering hills and valleys of Brea Canyon. Many desired services can be found in Diamond Bar's shopping and business centers. Recreational opportunities within the City include more than 75 acres of developed park facilities, hiking trails, a community center, an 18 -hole public golf course and 370 acres of undeveloped publicly owned open space. The City has operated under the council-manager form of government since incorporation. Policy making and legislative authority are vested in a five member City Council. The City Council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees and task forces, and hiring both the City Manager and contracting for City Attorney services. The City Manager is responsible for overseeing the day -to day operations of the City, and for appointing the heads of the various departments. The Council is elected on a non-partisan basis. Council members serve four-year staggered terms, with elections held every other year. Each December, the City Council selects a Mayor and Mayor Pro Tem from its membership. The City of Diamond Bar is a contract city and as such contracts for many of its services. This includes police services, building and safety services, engineering, road maintenance and landscape maintenance. The Los Angeles County Fire District provides fire protection, which is independent of the City. The County also provides library services through a Library District as well as sewer and sanitation services through a Sanitation District. Funds are collected through property tax bills and are disbursed directly by the Los Angeles County Tax Collector's Office. Water services for the City are provided by the Walnut Valley Water District. Refuse collection is provided by private waste collection companies. Additionally, schools are provided by both the Walnut Valley Unified School District and the Pomona Unified School District. Accordingly, none of these activities are included in this report. ECONOMIC CONDITION AND OUTLOOK Fiscal year 2015/16 saw sustained improvement in the national, state and local economies. Unemployment rates have continued to come down and consumer spending is on the rise. The housing market has also remained strong. Fiscal year 2015/16 was a year of continued growth for the City of Diamond Bar. It was another year of monitoring where revenues were headed, while holding costs to prior year levels wherever possible. The General Fund reserves increased by $1.7 million during FY 15/16 with the unassigned fund balance growing to $19.3 million and total General Fund reserves coming in at $23.9 million. These reserve figures represent 94.2% and 116.4%, respectively, of total General Fund expenditures. The City's sales tax base grew with an increase in revenue of 15.7% over last year. City officials have been working diligently toward its economic development goal to diversify its sales tax base. FY 15/16 saw the addition of new business' which have provided additional and significant sales tax revenue to the City. New retail and restaurant options are under construction or in the planning phase for openings in FY 16/17 and FY 17/18. In addition, hotel occupancy rates were high, thereby increasing the transient occupancy tax revenue. The largest revenue source in the City, Property Tax revenue, was up 4.9%. Homeowners took advantage of the strong housing market by selling their properties at again. Property transfers during FY 15/16 numbered 844 vs. 746 during the previous fiscal year. The average home price at June 30, 2016 was $740,000 while the median price was $575,000. Home values in the City during FY 2015/16 outpaced the growth seen countywide. Assessed valuations citywide increased by 6.4% which exceeded the countywide increase of 5.5%. As the City looks forward to FY 2016/17 there are many exciting projects on the horizon. The revitalization of the K -Mart Center will bring nationally known retail and restaurant partners to the City. A new housing development, South Point, will begin construction during the next fiscal year and bring 99 upscale, single family homes to the City. Finally, the City will embark on an all new General Plan for the first time in over 20 years. This process will allow the current residents of the City provide input as to their vision of the City for the next 20 years. It will be a very interactive, dynamic and exciting process that will continue for the next couple of years. The City's future economic health is being secured by building healthy reserves through fiscally conservative budgets and policies in addition to aggressively pursuing economic development opportunities. AWARDS The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Diamond Bar for its comprehensive annual financial report for the fiscal year ended June 30, 2015. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local financial reports. In order to be awarded a Certificate of Achievement, a government unit must publish an easily readable and efficiently organized comprehensive annual financial report, with contents that conform to program standards. The CAFR must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. The City of Diamond Bar has received the Certificate of Achievement for the last twenty-one consecutive years (fiscal years ended 1995 through 2015). We believe our current report continues to meet the Certificate of Achievement Program's requirements and we are submitting it to GFOA to determine its eligibility for another certificate. REPORTING ENTITY AND ITS SERVICES This Comprehensive Annual Financial Report includes all Rinds of the City. The City directly provides a limited range of services and contracts for several other services. The City's significant reliance on contracted services has the benefit of reducing expenses to the citizens of the City of Diamond Bar while simultaneously providing the City with a high degree of flexibility in responding to changing economic conditions. Contracted services include police protection, building and safety, street maintenance, park maintenance, capital improvement projects, animal control, attorney services and engineering. Staff provided services include: community development (which includes planning, economic development, building and safety management, and neighborhood improvement), public works (which includes engineering, capital projects administration, street maintenance contract management, traffic and transportation matters, engineering contract management, and solid waste contract management), community services (which includes senior services, park maintenance, recreation services, community center operation, and landscape maintenance), public information, subsidized transit ticket sales, grant administration, financial management, and administrative management. All of these activities are included in this report. iv INTERNAL CONTROLS The City of Diamond Bar's accounting system has been developed by giving consideration to the adequacy of internal accounting controls. Internal accounting controls are implemented by the City to provide reasonable assurance that assets are safeguarded against loss from unauthorized use or disposition; and that the City's financial records used for preparing financial statements are maintained in a reliable fashion. The concept of reasonable assurance recognizes that the cost of these controls should not exceed the benefits derived from them. The City's internal controls accomplish these objectives. We 14►MUM W IZ!! W3 IRYK The preparation of this Comprehensive Annual Financial Report was made possible by the dedicated service and excellence found within the City's Finance Department staff, and through the cooperation of the entire City staff. Each City staff member has my sincere appreciation for their cooperation and contributions in the preparation of this Report. I would like to thank Dianna Honeywell, Finance Director, for her prudent fiscal stewardship. In addition, I would also like to thank our independent auditor, Lance, Soil, and Lunghard, L.L.P., who provided expertise and advice in the preparation of the City's Comprehensive Annual Financial Report. In closing, without the leadership and support of the City Council of the City of Diamond Bar, the preparation of this Report would not have been possible. Sincerely, James DeStefano City Manager Government Finance Officers Association Certificate of Achievement for Excellence in Fisancial Presented to For its Comprehensive Annual Financial Report for the Fiscal Year Ended URUMMMId */00 w 444: 20A 04 C,* Executive Director/CEO Vi AlY1111K072-51F-1r,Eerk 7=�\ 7 ELECTED AND ADMINISTRATIVE OFFICIALS Mayor Mayor Pro Tern Councilmember Councilmember Councilmember City Manager Deputy City Manager City Clerk Director of: Community Services Community Development Finance Information Systems Public Works FISCAL YEAR 15-16 viii Nancy A. Lyons Jimmy Lin Carol Herrera Steve Tye Ruth Low James DeStefano Ryan McLean Tommye Cribbins Vacant Greg Gubman Dianna Honeywell Ken Desforges David Liu _,III , .o r i . Iwc ILII 7 ►11 NZ-AMN7�(i];7;y�N�Ye7 ar To the Honorable Mayor and Members of the City Council City of Diamond Bar, California Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of City of Diamond Bar, California, (the City) as of and for the year ended June 30, 2016, and the related notes to financial statements, which collectively comprise the City's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. PrimeGlobal LSU* ®®6® ®m To the Honorable Mayor and Members of the City Council City of Diamond Bar, California Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the City of Diamond Bar, California, as of June 30, 2016, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, the budgetary comparison schedules for the general fund and transportation grant fund, the schedule of proportionate share of the net pension liability and the schedule of plan contributions be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements. The introductory section, combining and individual nonmajor fund financial statements and schedules and statistical section are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining and individual nonmajor fund financial statements and schedules are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining and individual nonmajor fund financial statements and schedules are fairly stated in all material respects in relation to the basic financial statements as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. LSL�6®. ®00® i® To the Honorable Mayor and Members of the City Council City of Diamond Bar, California Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated November 2, 2016 on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control over financial reporting and compliance. 4, 9-, , �o,4 Brea, California November 2, 2016 THIS PAGE INTENTIONALLY LEFT BLANK Management's Discussion and Analysis As management of the City of Diamond Bar, we offer readers of the City of Diamond Bar's financial statements this narrative overview and analysis of the financial activities of the City of Diamond Bar for the fiscal year ended June 30, 2016. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal. Financial Highlights • The total revenues and other financing sources from all sources equaled $33,022,952. • The total cost of all City programs equaled $32,800,979. • The assets of the City of Diamond Bar exceeded its liabilities at the close of the fiscal year by $393,268,913 (netposition). Of this amount, $22,742,992 represents unrestricted net position may be used to meet the City's ongoing obligations to citizens and creditors. ® As of the close of the current fiscal year, the City of Diamond Bar's governmental funds reported combined ending fund balances of $30,330,518, an increase of $2,445,752 in comparison with the prior year. Approximately $18.4 million of the $30.3 million is available for spending at the City's discretion. ® At the end of the current fiscal year, unrestricted fund balance for the general fund was $19,350,943, or 94.2% of the amount of general fund expenditures. The General Fund unrestricted balance of $19.4 million is in addition to a $4.5 million reserve for emergencies as established by City Council resolution. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the City of Diamond Bar's basic financial statements. The City of Diamond Bar's basic financial statements comprise three components: 1) government -wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government -wide financial statements — The government —wide financial statements are designed to provide readers with a broad overview of the City of Diamond Bar's finances, in a manner similar to a private -sector business. The statement of net position presents financial information on all of the City of Diamond Bar's assets, liabilities and deferred inflows/outflows of resources with the difference reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City of Diamond Bar is improving or deteriorating. The statement of activities presents information showing how the City's net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). Both of the government -wide financial statements distinguish functions of the City of Diamond Bar that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business -type activities). The governmental activities of the City of Diamond Bar include general government, public safety, highways and streets, community development, and parks and recreation. The City of Diamond Bar currently has no business -type activities or enterprise funds. The government -wide financial statements include not only the City of Diamond Bar itself, but also a legally separate financing authority. Although legally separate, the Diamond Bar Financing Authority is included because the City is financially accountable for it. Fund financial statements — A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City of Diamond Bar, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. All of the funds of the City can be divided into three categories: governmental funds, proprietary funds and fiduciary funds. Governmental Funds — Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, available at the end of the fiscal year. Such information may be useful in assessing the near-term financing requirements necessary to finance City programs. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government - wide financial statements. By doing so, readers may better understand the long-term impacts of the City's near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City of Diamond Bar adopts an annual appropriated budget for its general fund. A budgetary comparison statement has been provided for the general fund to demonstrate compliance with this budget. N Proprietary Funds — The type of proprietary funds that the City maintains are internal service funds that are used to allocate costs internally among the various functions of the City. The City of Diamond Bar uses these funds to account for its liability insurance costs and vehicle, building and computer replacement costs. Because these services predominantly benefit governmental rather than business -type functions, they have been included within governmental activities within the government -wide financial statements. Fiduciary Funds — Fiduciary funds are used to account for resources held for the benefit of parties outside of the government. Fiduciary funds are not reported in the government -wide financial statements because the resources of those funds are not available to support the City's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The City of Diamond Bar maintains one fiduciary fund which is the Other Post - Employment Benefits (OPEB) Trust Fund. This fund is used to report resources held in trust for retiree's post -employment health insurance premiums. Notes to the Financial Statements — The notes provide additional information that is essential to a full understanding of the data provided in the government -wide and fund financial statements. Other Information — In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the City's budgetary control and accounting and expenditures in excess of appropriations. Government -wide Financial Analysis As noted earlier, net position over time, may serve over time as a useful indicator of the City's financial position. The City of Diamond Bar's assets exceeded liabilities by $393,268,913 at the close of 2016. (see Table 1) By far the largest portion of the City's net position (92.4%) is its investment in capital assets (e.g., land, buildings, infrastructure, machinery, equipment, and construction in progress), less the related outstanding debt used to acquire those assets. The City of Diamond Bar uses these capital assets to provide services to its citizens; consequently, these assets are not available for future spending. Although the City's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. VA Table 1 CITY OF DIAMOND BAR'S Statement of Net Position Current and other assets Capital assets Total Assets Deferred pension related items Total Deferred Outflows Long-term debt outstanding Other Liabilities Total Liabilities Deferred pension related items Total Deferred Inflows Net position: Net investment in capital assets Restricted Unrestricted Total Net Position Governmental Activities 2016 2015 $38,010,700 $36,937,467 373,438,626 379,401,376 411,449,326 416,338,843 1,169,894 503,376 1,169,894 503,376 14,554,269 14,868,078 4,292,550 5,667,561 18,846,819 20,535,639 503,488 1,143, 840 503,488 1,143, 840 363,216,277 368,779,901 7,309,644 5,723,781 22,742,992 20,659,058 $393,268,913 $395,162,740 The City's net position decreased by $1,893,827. This reasons for this overall decrease is due primarily to depreciation expense and the correction of the valuation of construction in progress from last fiscal year. At the end of fiscal year 2016 the City reports an increase of nearly $2.1 million in the unrestricted net position from the prior fiscal year. The City has continually expended its resources conservatively in anticipation of economic downturns and future capital needs which has resulted in being able to end the year with $22,742,992 in Unrestricted Net Position. Table 2 City of Diamond Bar's Changes in Net Position Revenues: Program revenues: Charges for services Operating grants and contributions Capital grants and contributions General Revenues Property taxes Transient occupancy taxes Sales Taxes Franchise Taxes Othertaxes Motor vehicle in lieu Use of money & property Other Total revenues Expenses: General Government Public Safety Highways and Streets Community Development Parks, Recreation and Culture Interest and Fiscal Charges Total expenses Increase(Decrease) in net position Net position - beginning Restatement of Net Position Net position - ending Revenues 2016 2015 $9,027,647 $10,869,461 3,687,015 4,443,765 1,455,770 717,961 4,665,140 4,448,566 994,476 935,355 4,598,858 3,974,564 1,431,513 1,460,342 523,015 442,914 5,411,143 5,133,910 524,918 244,275 703,457 114,545 33,022,952 32,785,658 5,897,286 6,523,873 6,216,279 5,930,251 11,966,721 10,225,922 2,127,206 2,587,504 6,137,787 6,300,920 455,700 466,662 32,800,979 32,035,132 221,973 750,526 395,162,740 398,429,156 (2,115,800) (4,016,942) $393,268,913 $395,162,740 In the Statement of Activities, the City's total revenues were $33.0 million, while the total cost of all programs and services was $32.8 million. Revenues this fiscal year were 0.724% higher than those of the prior year. There were increases across the revenue categories which resulted in the overall change in revenue. The following are highlights of some of the major differences: Property Tax revenues were up 4.9% from FY14-15. The housing market continued to improve during FY 15-16 which afforded greater inflation/Proposition 13 based adjustments. Housing sales also continued to increase which allowed the County to increase overall assessed valuations by 5.5% during 2016 while Diamond Bar's assessed valuations were up by 6.4% during 2016. Transient Occupancy Taxes grew by 6.3% in FY 15-16 as the local economy stabilized and business and vacation travel continued to increase. • Sales tax revenues were up about 15.7% due to continued improvement in the local economy, new businesses within the City, as well as a one-time final payment of the triple flip portion of sales tax. Investment Income increased by 45.3%, excluding the fair market value adjustment of $229,072, due to improving investment yields available in the bond market coupled with more of the City's portfolio being further diversified into higher yielding investments such as highly rated corporate bonds and California municipal bonds. The Local Agency Investment Fund (LAIF) rate also started to show some improvement and ended the fiscal year at 0.55%. By the end of FY 15/16 the City's overall investment yield increased from 0.97% in FY 2014/15 to 1.297% in FY 2016/17. Expenses Once again this year, the City has continued to be very diligent in controlling growth in expenses. This year expenses for the City totaled $32.8 million which is approximately $766,000, or 2.4% higher than the previous fiscal year. This increase was due increases in expenses offset by decreases in various categories as follows: • There was a decrease in General Government expenses of approximately 10.9% this year. This was due primarily to lower capital outlay in this category this year compared to last year. • There was an increase in Public Safety expenses of approximately 4.8% this year. • The Streets and Highways category increased this year by $1.7 million. This is due to an increase in the number of Capital Improvement projects completed during the fiscal year. • Community Development expenses were lower in 2015/16 by $460,000. The decrease reflects lower professional services required due to a majority of the Willow Heights housing development being completed during FY 14/15. Financial Analysis of the City's Funds As noted earlier the City of Diamond Bar uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. Governmental funds - The focus of the City of Diamond Bar's governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the City's financing requirements. In particular, unassigned fund balance may serve as a useful measure of a City's net resources available for spending at the end of the fiscal year. 10 At June 30, 2016, the City of Diamond Bar's governmental funds reported combined ending fund balances of $30,330,518, an increase of $2,445,752 in comparison with the prior year. Approximately 60.8% of this amount ($18,445,008) constitutes unassigned fund balance, which is available for spending at the government's discretion. The remainder of the fund balance is either nonspendable, restricted or assigned to indicate that it is 1) not in spendable form ($75,866), 2) restricted for particular purposes ($7,309,644) or 3) assigned for particular purposes ($4,500,000). The general fund is the chief operating fund of the City. At the end of the current fiscal year, the unassigned fund balance of the general fund was $19,350,943, while the total fund balance was $23,926,809. As a measure of the general fund's liquidity, it may be useful to compare both unassigned fund balance and total fund balance to total fund expenditures. Unassigned fund balance represents 94.2% of total general fund expenditures, while total fund balance represents 116.4% of the same amount. Since the City's incorporation in 1989, the City has been fiscally conservative contributing to healthy fund balance reserves. Several years ago the City chose to fund major maintenance projects from General Fund reserves when other funds were not available for this purpose. This fiscal year General Fund balance increased $1,694,263. Factors contributing to the change in General Fund balance reserves are as follows • General Fund revenues were up $485,000 from FY14/15. The largest increase was in the Taxes category ($2.2 million) which is primarily attributed to sales tax, offset by lower license & permit revenue (down $1.8 million). This was due to the wind down of the Willow Heights housing project during FY 15/16. • Costs were higher this year in the General Fund by $1.1 million (5.7%) as compared to last year. There were notable increases in the General Government, Public Safety and Public Works category offset by lower costs in Community Development. • Conservative expenditure budgets over the years have contributed to the City's general fund healthy fund balance reserve. This includes a contract city business model which aids the City in containing costs. Original revenue budget projections were increased during the year by 7.5% to reflect an increase in sales tax, licenses & permits and intergovernmental revenues. The actual revenue came in lower than anticipated by $289,000. This is due to higher than anticipated sales tax offset by lowers offset by the fact that transfers into the General Fund were lower than anticipated. General Fund appropriations were increased during the year by $1,096,318 or 4.1 % from the original budget to the amended budget. The final expenditures actually came in $4,146,555 less than the amended budget due primarily to fewer projects being completed therefore lower transfers out of the General Fund. These projects have been carried over to the new fiscal year. 11 Capital Asset and Debt Administration Capital assets - The City of Diamond Bar's investment in capital assets for its governmental activities as of June 30, 2016 amounts to $363,216,277 (net of accumulated depreciation). This investment in capital assets includes land, Right of Way, buildings and improvements, furniture and fixtures, vehicles and equipment, infrastructure and construction in progress. Table 3 City of Diamond Bar Capital Assets (net of depreciation) Land Right of Way Buildings and Improvements Furniture and Fixtures Vehicles & Equipment Infrastructure Construction in Progress 2016 2015 $5,633,624 $5,633,624 265,614,104 265,614,104 19,236,765 20,237,112 292,200 607,700 934,779 925,982 77,379,900 81,910,754 4,347,254 4,472,100 $373,438,626 $379,401,376 The City's capital assets decreased in value $5,962,750 during FY15/16. This decrease was due to depreciation expense offset by higher construction in progress than in previous years. Construction in progress at the end of the year included eleven projects in various stages of design or construction. The eleven projects equaling $4,347,254 include street rehabilitation and enhancement projects, traffic mitigation projects, median modification, city entry monuments, a clock, and various park projects. Additional information on the City's capital assets can be found in note 4. Long-term debt — At the end of the current fiscal year, the City of Diamond Bar's total long-term debt equaled $10,800,547. The following table shows the breakdown of the long-term debt outstanding: Outstanding Long Term Debt at Year-end Variable Rate Lease Revenue Bonds (backed by the Public Financing Authority) $ 10,035,000 Unamortized Bond Premium 187,349 Compensated Absences 578,198 $ 10,800,547 12 See footnote 5 for additional information on the City's long-term liabilities as of June 30, 2016. Economic Factors and Next Year's Budgets and Rates While the City maintains a diverse and upscale housing stock, the City's economy is equally dependent on commercial and retail revenues. The City's concentration on maintaining and attracting new business clientele is of utmost importance. The City's 2016/2017 budget is a fiscally conservative budget. As the economy continues to improve, anticipated revenues in the General Fund reflect moderate yet realistic growth. The ongoing operations budget has been maintained at the status quo as much as possible. This budget presents an operating plan that permits the City to live within a reasonable estimate of revenues while continuing to provide community programs and services to the residents of the City of Diamond Bar. The City has made a conscientious decision to use some general fund balance reserves for economic development purposes. As a result, the FY 16/17 budget includes an appropriation for economic development. It is anticipated that these efforts will continue to be rewarded in the near future with the development of several new retail spaces. Contacting the City's Financial Management This financial report is designed to provide our citizens, taxpayers, customers, and creditors with a general overview of the City of Diamond Bar's finances and to show the City's accountability for the money it receives. If you have questions about this report or need additional financial information, contact the City's Finance Department, at the City of Diamond Bar, 21810 Copley Drive, Diamond Bar, California 91765. 13 THIS PAGE INTENTIONALLY LEFT BLANK 14 CITY OF DIAMOND BAR STATEMENT OF NET POSITION JUNE 30, 2016 Assets: Cash and investments Receivables: Accounts Notes and loans Accrued interest Prepaid costs Due from other governments Restricted assets: Cash with fiscal agent Due from employees Capital assets not being depreciated Capital assets, net of depreciation Total Assets Deferred Outflows of Resources: Deferred pension related items Total Deferred Outflows of Resources Liabilities: Accounts payable Accrued liabilities Accrued interest Unearned revenue Deposits payable Due to other governments Noncurrent liabilities: Due within one year Due in more than one year Net pension liability OPEB liability Total Liabilities Deferred Inflows of Resources: Deferred pension related items Total Deferred Inflows of Resources Net Position: Net investment in capital assets Restricted for: Community development projects Public safety Public works Capital projects Debt service Unrestricted Total Net Position See Notes to Financial Statements 15 Governmental Activities $ 34,317,512 543,514 345,592 101,862 75,866 2,622,024 29 4,301 275,594,982 97,843,644 411,449,326 1,169,894 2,415,634 425,749 36,131 151,117 918,327 345,592 799,458 10,001,089 3,337,560 416,162 18,846,819 503,488 503,488 363,216,277 2,382,667 193,941 4,465,023 267,984 29 22,742,992 $ 393,268,913 CITY OF DIAMOND BAR STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2016 Functions/Programs Primary Government: Governmental Activities: General government Public safety Community development Parks, recreation and culture Highways and Streets Interest on long-term debt Total Primary Government $ 5,897,286 Net (Expenses) $ - Revenue and 6,216,279 Changes in Net Program Revenues Position Operating Capital 1,820,325 Charges for Contributions Contributions Governmental Expenses Services and Grants and Grants Activities $ 5,897,286 $ 661,910 $ - $ - $ (5,235,376) 6,216,279 470,722 235,341 - (5,510,216) 2,127,206 1,820,325 213,676 - (93,205) 6,137,787 1,684,814 38,111 11,233 (4,403,629) 11,966,721 4,389,876 3,199,887 1,444,537 (2,932,421) 455,700 - - - (455,700) Net Position at Beginning of Year 395,162,740 Restatement of Net Position (2,115,800) $ 32,800,979 $ 9,027,647 $ 3,687,015 $ 1,455,770 (18,630,547) General Revenues: Taxes: Property taxes, levied for general purpose 4,665,140 Transient occupancy taxes 994,476 Sales taxes 4,598,858 Franchise taxes 1,431, 513 Othertaxes 523,015 Motor vehicle in lieu - unrestricted 5,411,143 Use of money and property 524,918 Other 703,457 Total General Revenues 18,852,520 Change in Net Position 221,973 Net Position at Beginning of Year 395,162,740 Restatement of Net Position (2,115,800) Net Position at End of Year $ 393,268,913 See Notes to Financial Statements 16 THIS PAGE INTENTIONALLY LEFT BLANK 17 CITY OF DIAMOND BAR BALANCE SHEET GOVERNMENTALFUNDS JUNE 30, 2016 Deferred Inflows of Resources: Special Revenue Capital Projects 3,925 924,345 - Funds Funds 924,345 - Fund Balances: Capital Nonspendable: Transportation Improvement 75,866 General Grant Fund Fund Assets: Community development projects - - - Pooled cash and investments $ 24,202,998 $ - $ 131,727 Receivables: - - Capital Projects - Accounts 350,784 - - Notes and loans - - - Accrued interest 101,862 - - Prepaid costs 75,866 - - Due from other governments 1,651,713 924,345 Resources, and Fund Balances Due from other funds 932,921 - - Due from employees 4,301 - - Restricted assets: Cash and investments with fiscal agents - - - Total Assets $ 27,320,445 $ 924,345 $ 131,727 Liabilities, Deferred Inflows of Resources, and Fund Balances: Liabilities: Accounts payable $ 1,992,878 $ - $ 113,680 Accrued liabilities 401,025 - - Unearned revenues 77,481 - - Deposits payable 918,327 - - Due to other governments - - Due to other funds - 923,982 - Total Liabilities 3,389,711 923,982 113,680 Deferred Inflows of Resources: Unavailable revenues 3,925 924,345 - Total Deferred Inflows of Resources 3,925 924,345 - Fund Balances: Nonspendable: Prepaid costs 75,866 - Restricted for: Community development projects - - - Public safety - - - Highways and streets - - - Capital Projects - - - Debt service - - - Assigned to: Emergency contingencies 4,500,000 - - Unassigned 19,350,943 (923,982) 18,047 Total Fund Balances 23,926,809 (923,982) 18,047 Total Liabilities, Deferred Inflows of Resources, and Fund Balances $ 27,320,445 $ 924,345 $ 131,727 See Notes to Financial Statements 18 CITY OF DIAMOND BAR BALANCE SHEET GOVERNMENTALFUNDS JUNE 30, 2016 Assets: Pooled cash and investments Receivables: Accounts Notes and loans Accrued interest Prepaid costs Due from other governments Due from other funds Due from employees Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities, Deferred Inflows of Resources, and Fund Balances: Liabilities: Accounts payable Accrued liabilities Unearned revenues Deposits payable Due to other governments Due to other funds Total Liabilities Deferred Inflows of Resources: Unavailable revenues Total Deferred Inflows of Resources Fund Balances: Nonspendable: Prepaid costs Restricted for: Community development projects Public safety Highways and streets Capital Projects Debt service Assigned to: Emergency contingencies Unassigned Total Fund Balances Total Liabilities, Deferred Inflows of Resources, and Fund Balances See Notes to Financial Statements 19 Other Total Governmental Governmental Funds Funds 7,451,489 $ 31,786,214 182,671 533,455 345,592 345,592 - 101,862 - 75,866 45,966 2,622,024 - 932,921 - 4,301 29 29 $ 8,025,747 $ 36,402,264 $ 263,212 $ 2,369,770 24,724 425,749 73,636 151,117 - 918,327 345,592 345,592 8,939 932,921 716,103 5,143,476 2,382,667 193,941 4,465,023 267,984 29 928,270 928,270 75,866 2,382,667 193,941 4,465,023 267,984 29 4,500,000 18,445,008 7,309,644 30,330,518 $ 8,025,747 $ 36,402,264 THIS PAGE INTENTIONALLY LEFT BLANK 20 CITY OF DIAMOND BAR RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL FUNDS TO THE STATEMENT OF NET POSITION JUNE 30, 2016 Fund balances of governmental funds $ 30,330,518 Amounts reported for governmental activities in the statement of net position are different because: Capital assets net of depreciation have not been included as financial resources in governmental fund activity. 372,944,833 Deferred outflows related to pension items: investments $ (142,012) Adjustments due to difference in proportions $ 676,232 Change in assumptions Change in employer's proportion and differences between the employer's Change in employer's proportion and differences between the employer's contributions and the employer's proportionate share of contributions 3,249 Revenues reported as unavailable revenue in the governmental funds and recognized Difference between expected and actual experiences 29,942 Current year contributions that occurred after the measurement date 460,471 1,169,894 Long-term debt, compensated absences, other post employee benefit obligation activities, such as equipment management and self-insurance, to individual funds. and net pension liability that have not been included in the governmental fund statement of net position. activity: Net Position of governmental activities $ 393,268,913 Bonds payable $ (10,035,000) Unamortized bond premiums/discounts (187,349) Compensated Absences (578,198) Other post employment benefit obligation (416,162) Net pension liability (3,337,560) (14,554,269) Accrued interest payable for the current portion of interest due on bonds has not been reported in the governmental funds. (36,131) Deferred inflows related to pension items: Net difference between project and actual earnings on pension plan investments $ (142,012) Adjustment due to difference in proportions (373) Change in assumptions (283,280) Change in employer's proportion and differences between the employer's contributions and the employer's proportionate share of contributions (77,823) (503,488) Revenues reported as unavailable revenue in the governmental funds and recognized in the statement of activities, These are included in the intergovernmental revenues in the governmental fund activity. 928,270 Internal service funds are used by management to charge the costs of certain activities, such as equipment management and self-insurance, to individual funds. The assets and liabilities of the internal service funds must be added to the statement of net position. 2,989,286 Net Position of governmental activities $ 393,268,913 See Notes to Financial Statements 21 CITY OF DIAMOND BAR STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTALFUNDS - YEAR ENDED JUNE 30, 2016 Special Capital Projects Revenue Funds Funds Revenues: Taxes Licenses and permits Intergovernmental Charges for services Use of money and property Fines and forfeitures Miscellaneous Total Revenues Expenditures: Current: General government Public safety Community development Parks and recreation Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year 5,176,138 - - 6,197,285 - - 1,787,433 - - 4,160,806 - - 3,133,330 - - 178,477 - 4,843,554 20,633,469 4,843,554 3,721,929 531,298 (4,742,713) 1,199,015 4,832,321 (3,226,681) (1,455,643) - (2,027,666) (1,455,643) 4,832,321 1,694,263 (924,345) 89,608 22,232,546 363 (71,561) $ 23,926,809 $ (923,982) $ 18,047 See Notes to Financial Statements 22 Capital Transportation Improvement General Grant Fund Fund $ 12,930,081 $ - $ - 3,183,449 - - 5,411,926 531,298 100,841 1,689,328 - - 492,443 - - 470,722 - - 177,449 - - 24,355,398 531,298 100,841 5,176,138 - - 6,197,285 - - 1,787,433 - - 4,160,806 - - 3,133,330 - - 178,477 - 4,843,554 20,633,469 4,843,554 3,721,929 531,298 (4,742,713) 1,199,015 4,832,321 (3,226,681) (1,455,643) - (2,027,666) (1,455,643) 4,832,321 1,694,263 (924,345) 89,608 22,232,546 363 (71,561) $ 23,926,809 $ (923,982) $ 18,047 See Notes to Financial Statements 22 CITY OF DIAMOND BAR STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTALFUNDS YEAR ENDED JUNE 30, 2016 Revenues: Taxes Licenses and permits Intergovernmental Charges for services Use of money and property Fines and forfeitures Miscellaneous Total Revenues Expenditures: Current: General government Public safety Community development Parks and recreation Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year See Notes to Financial Statements 23 Other Total Governmental Governmental Funds Funds $ 781,232 $ 13,711,313 937,938 4,121,387 4,340,352 10,384,417 1,411,775 3,101,103 70,857 563,300 - 470,722 539,465 716,914 8,081,619 33,069,156 1,150 5,177,288 4,700 6,201,985 525,620 2,313,053 71,625 4,232,431 2,398,375 5,531,705 576,966 5,598,997 385,000 385,000 470,741 470,741 4,434,177 29,911,200 3,647,442 3,157,956 1,256,385 7,287,721 (3,317,601) (7,999,925) (2,061,216) (712,204) 1,586,226 2,445,752 5,723,418 27,884,766 $ 7,309,644 $ 30,330,518 CITY OF DIAMOND BAR RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2016 Net change in fund balances - total governmental funds $ 2,445,752 Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlays as expenditures. However, in the statement of activities, the costs of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which capital outlays exceeded depreciation in the current period. Capital Expenditures $ 3,507,482 Depreciation Expense (7,327,701) (3,820,219) Repayment of bond principal is an expenditure in the governmental funds, but the repayment reduces long-term liabilities in the statement of net position. Principal repayments $ 385,000 Amortization of bond premium 14,126 Other post employment benefit obligation 20,082 Compensated Absences 24,492 443,700 Accrued interest for long-term liabilities. This is the net change in accrued interest for the current period. 915 Pension contributions are expenditures in the governmental funds, but reduce the Net Pension Liability in the statement of net position and changes in the Net Pension Liability are expensed in government -wide statements. 1,176,979 Revenues reported as unavailable revenue in the governmental funds and recognized in the statement of activities. These are included in the intergovernmental revenues in the governmental fund activity. (67,759) Internal service funds are used by management to charge the costs of certain activities, such as equipment management and self-insurance, to individual funds. The net revenues (expenses) of the internal service funds is reported with governmental activities. 42,605 Change in net position of governmental activities $ 221,973 See Notes to Financial Statements 24 CITY OF DIAMOND BAR STATEMENT OF NET POSITION PROPRIETARY FUNDS JUNE 30, 2016 Assets: Current: Cash and investments Receivables: Accounts Total Current Assets Noncurrent: Capital assets - net of accumulated depreciation Total Noncurrent Assets Total Assets Liabilities and Net Position: Liabilities: Current: Accounts payable Total Liabilities Net Position: Investment in capital assets Unrestricted Total Net Position Total Liabilities and Net Position See Notes to Financial Statements 25 Governmental Activities - Internal Service Funds $ 2,531,298 10,059 2,541,357 493,793 493,793 $ 3,035,150 $ 45,864 45,864 493,793 2,495,493 2,989,286 $ 3,035,150 CITY OF DIAMOND BAR STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET POSITION PROPRIETARY FUNDS YEAR ENDED JUNE 30, 2016 Operating Revenues: Sales and service charges Miscellaneous Total Operating Revenues Operating Expenses: Administration and general Insurance Premiums Equipment repair and maintenance Depreciation expense Total Operating Expenses Operating Income (Loss) Nonoperating Revenues (Expenses): Interest revenue Total Nonoperating Revenues(Expenses) Income (Loss) Before Transfers Transfers in Changes in Net Position Net Position: Beginning of Year End of Fiscal Year See Notes to Financial Statements 26 Governmental Activities - Internal Service Funds $ 10,048 9,000 19,048 38,548 423,335 62,176 186,143 710,202 (691,154) 21,555 21,555 (669,599) 712,204 42,605 2,946,681 $ 2,989,286 CITY OF DIAMOND BAR STATEMENT OF CASH FLOWS PROPRIETARY FUNDS YEAR ENDED JUNE 30, 2016 Cash Flows from Operating Activities: Insurance Premiums paid Payments to suppliers Cash received from others Net Cash Provided (Used) by Operating Activities Cash Flows from Non -Capital Financing Activities: Cash transfers in Net Cash Provided (Used) by Non -Capital Financing Activities Cash Flows from Capital and Related Financing Activities: Acquisition and construction of capital assets Net Cash Provided (Used) by Capital and Related Financing Activities Cash Flows from Investing Activities: Interest received Net Cash Provided (Used) by Investing Activities Net Increase (Decrease) in Cash and Cash Equivalents Cash and Cash Equivalents at Beginning of Year Cash and Cash Equivalents at End of Year Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities: Operating income (loss) Adjustments to reconcile operating income (loss) net cash provided (used) by operating activities: Depreciation (Increase) decrease in accounts receivable (Increase) decrease in prepaid expense Increase (decrease) in accounts payable Total Adjustments Net Cash Provided (Used) by Operating Activities See Notes to Financial Statements 27 Governmental Activities - Internal Service Funds $ (232,743) (202,495) 52,850 (382,388) 712,204 712,204 (159,412) (159,412) 21,555 21,555 191,959 2,339,339 $ 2,531,298 $ (691,154) 186,143 180,114 1,450 (58,941) 308,766 $ (382,388) CITY OF DIAMOND BAR STATEMENT OF FIDUCIARY NET POSITION FIDUCIARY FUNDS JUNE 30, 2016 Assets: Cash and investments with fiscal agents Total Assets Net Position: Held in trust for other post retirement benefits Total Net Position See Notes to Financial Statements 28 OPEB Trust Fund $ 74,868 $ 74,868 $ 74,868 $ 74,868 CITY OF DIAMOND BAR STATEMENT OF CHANGES IN FIDUCIARY NET POSITION FIDUCIARY FUNDS YEAR ENDED JUNE 30, 2016 Additions: Contributions from City Total Additions Deductions: Benefits Total Deductions Changes in Net Position Net Position - End of the Year See Notes to Financial Statements 29 OPEB Trust Fund $ 84,761 84,761 9,893 9,893 74,868 $ 74,868 30 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS JUNE 30, 2016 Note 1: Reporting Entity and Significant Accounting Policies a. Description of Reporting Entity The City of Diamond Bar (the City) was incorporated April 18, 1989, as a "General Law" City governed by an elected five -member city council. As required by accounting principles generally accepted in the United States of America, these financial statements present the City of Diamond Bar (the primary government) and its component units. The component units discussed below are included in the City's reporting entity because of the significance of their operational or financial relationship with the City. These entities are legally separate from each other. However, the City of Diamond Bar's elected officials have a continuing full or partial accountability for fiscal matters of the other entities. The financial reporting entity consists of: (1) the City (2) organizations for which the City is financially accountable; and, (3) organizations for which the nature and significance of their relationship with the City are such that exclusion would cause the City's financial statements to be misleading or incomplete. An organization is fiscally dependent on the primary government if it is unable to adopt its budget, levy taxes or set rates or charges, or issue bonded debt without approval by the primary government. In a blended presentation, a component unit's balances and transactions are reported in a manner similar to the balances and transactions of the City. Component units are presented on a blended basis when the component unit's governing body is substantially the same as the City's or when the component unit provides services almost entirely to the City. Blended Component Units The Diamond Bar Public Financing Authority (the Authority) was formed on November 19, 2002. The purpose of the Authority is to issue debt to finance public improvements and other capital purchases for the City and Agency. The activity of the Authority is reported in debt service and capital projects funds. Separate financial statements are not prepared for this blended component unit. b. Government -Wide and Fund Financial Statements The government -wide financial statements (i.e., the statement of net position and the statement of changes in net position) report information on all of the nonfiduciary activities of the City. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities, which rely to a significant extent on fees and charges for support. The City has no business -type activities. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. 31 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 1: Reporting Entity and Significant Accounting Policies (Continued) Separate financial statements are provided for governmental funds, proprietary funds and fiduciary funds, even though the latter are excluded from the government -wide financial statements. Major individual governmental funds are reported as separate columns in the fund financial statements. c. Measurement Focus, Basis of Accounting, and Financial Statement Presentation The basic financial statements of the City are composed of the following: • Government -wide financial statements • Fund financial statements • Notes to basic financial statements The government -wide financial statements, proprietary fund and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Under the economic resources measurement focus, all assets and liabilities (current and long-term) are reported. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the fiscal year, which the taxes are levied. Revenue from grants, entitlements, and donations is recognized in the fiscal year in which all the eligibility requirements imposed by the provider have been met. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the City's internal service funds are charges to departments for services. Operating expenses for the proprietary funds include the cost of services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under the current financial resources measurement focus, generally only current assets and liabilities are reported in the governmental funds. Governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Under the modified accrual basis of accounting, revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal year. Expenditures generally are recorded when a liability is incurred, except for principal and interest on long-term liabilities, claims and judgments, and compensated absences which are recognized as expenditures only when payment is due. The City's fiduciary fund consists of a OPEB trust fund. OPEB trust funds are accounted for using the "economic resources" measurement focus and the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized in the period in which they are earned while expenses are recognized in the period in which the liability is incurred. 32 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 1: Reporting Entity and Significant Accounting Policies (Continued) Property taxes, taxpayer -assessed taxes, such as sales taxes, gas taxes, and transient occupancy taxes, and interest associated with the current fiscal period are all considered to be susceptible to accrual and have been recognized as revenues of the current fiscal period. Only the portion of special assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period to the extent normally collected within the availability period. All other revenue items are considered to be measurable and available only when cash is received by the City. The accounts of the City are organized and operated on the basis of funds, each of which is considered a separate accounting entity with a self -balancing set of accounts, established for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. As a general rule, the effect of Interfund activity has been eliminated from the government -wide financial statements. Exceptions to this general rule are charges between the government's proprietary funds functions and various other functions of the government. Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. Amounts reported as program revenues include 1) charges to customers or applicants for goods, services or privileges provided, 2) operating contributions and grants, and 3) capital contributions and grants, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. When both restricted and unrestricted resources are combined in a fund, expenses are considered to be paid first from restricted resources, and then from unrestricted resources. d. Fund Classifications The City reports the following major governmental funds The General Fund is the primary operating fund of the City and is used to account for all revenues and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, City Clerk, Public Works, Building and Safety, and Parks and Recreation. The Transportation Grant Fund (MAP -21) has been classified as a major fund and is used to account for projects related to the City's arterial rehabilitation activity. The revenues in this fund have been allocated by the Federal Surface Transportation Program, which was created by the federal government to fund various improvements to the nation's streets and roads. The Capital Improvement Fund has been classified as a major fund and is used to account for City capital improvement projects. The revenues in this fund will generally come from transfers in from other funds and have been identified for specific capital projects. The City's fund structure also includes the following fund types: Debt Service Funds are used to account for the receipt of revenues and payments of debt service related to outstanding bonds. 33 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 1: Reporting Entity and Significant Accounting Policies (Continued) Additionally, the City reports the following fund types: Internal Service Funds have been established to finance and account for goods and services provided by one City department to other City departments or agencies. These activities include self-insurance, equipment, building maintenance and computer maintenance. OPEB Trust Fund has been established to account for the prefunding of the City's obligation of postemployment benefits other than pensions (OPEB). e. Investments For financial reporting purposes, investments are stated at fair value. Changes in fair value that occur during a fiscal year are recognized as investment income reported for that fiscal year. Investment income includes interest earnings, changes in fair value, and any gains or losses realized upon the liquidation or sale of investments. The City pools cash and investments of all funds, except for assets held by fiscal agents. Each fund's share in this pool is displayed in the accompanying financial statements as cash and investments. Investment income earned by the pooled investments is allocated to the various funds based on each fund's average cash and investment balances. f. Cash and Cash Equivalents For purposes of the statement of cash flows, cash and cash equivalents are defined as short-term, highly liquid investments that are both readily convertible to known amounts of cash or so near their maturity (an original maturity date of three months or less from the date of purchase) that they present insignificant risk of changes in value because of changes in interest rates. Cash and cash equivalents also represent the proprietary funds' share in the cash and investment pool of the City. All cash and investments of the proprietary (internal service) funds are pooled with the City's pooled cash and investments and are therefore considered cash equivalents for purposes of the statement of cash flows. g. Capital Assets Capital assets (including infrastructure) are recorded at cost where historical records are available and at an estimated original cost where no historical records exist. Contributed capital assets are valued at their estimated fair market value at the date of contribution. Capital asset purchases (other than infrastructure) in excess of $5,000 are capitalized if they have an expected useful life of three years or more. Capital assets include additions to public domain (infrastructure), certain improvements including roads, streets, sidewalks, medians and storm drains within the City. 34 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 1: Reporting Entity and Significant Accounting Policies (Continued) Capital assets used in operations are depreciated over their estimated useful lives using the straight-line method in the Government -wide and Proprietary Fund Financial Statements. Depreciation is charged as an expense against operations and accumulated depreciation is reported on the respective balance sheet. The lives used for depreciation purposes of each capital asset class are: Buildings and improvements 10 - 20 years Furniture and fixtures 3 - 5 years Vehicles 5 years Infrastructure 10 - 50 years Equipment 5 — 20 years h. Deferred Outflows/Inflows of Resources In addition to assets, the statement of financial position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents a consumption of net position that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/ expenditure) until then. The government only has one item that qualifies for reporting in this category. It is deferred outflows relating to the net pension obligation reported in the government -wide statement of net position. These outflows are the results of contributions made after the measurement period, adjustments due to difference in proportions, and the difference between actual contributions made and the proportionate share of the risk pool's total contributions, and differences between expected and actual experiences. In addition to liabilities, the statement of financial position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net position that applies to a future period(s) and thus will not be recognized as an inflow of resources (revenue) until that time. The government has one item which arises under the modified accrual basis of accounting that qualifies for reporting in this category. Accordingly, the item, unavailable revenue, is reported only in the governmental funds balance sheet. The governmental funds report unavailable revenues from two sources: taxes and grant revenues. These amounts are deferred and recognized as an inflow of resources in the period that the amounts become available. In addition, the government has an item that qualifies for reporting in this category which relate to deferred inflows relating to the net pension obligation reported in the government -wide statement of net position. These inflows are the result of the net difference between projected and actual earnings on pension plan investments, changes in employer's proportion and difference between the employer's contributions and the employer's proportionate share of contributions, and adjustments due to difference in proportions. These amounts are deferred and amortized straight-line over a five-year period or over the remaining service life. I, Net Position Flow Assumption Sometimes the government will fund outlays for a particular purpose from both restricted (e.g., restricted bond or grant proceeds) and unrestricted resources. In order to calculate the amounts to report as restricted — net position and unrestricted — net position in the government -wide and proprietary fund financial statements, a flow assumption must be made about the order in which the resources are considered to be applied. It is the government's policy to consider restricted — net position to have been depleted before unrestricted — net position is applied. 35 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 1: Reporting Entity and Significant Accounting Policies (Continued) j. Fund Balance Flow Assumptions Sometimes the government will fund outlays for a particular purpose from both restricted and unrestricted resources (the total of committed, assigned, and unassigned fund balance). In order to calculate the amounts to report as restricted, committed, assigned, and unassigned fund balance in the governmental fund financial statements a flow assumption must be made about the order in which the resources are considered to be applied. It is the government's policy to consider restricted fund balance to have been depleted before using any of the components of unrestricted fund balance. Further, when the components of unrestricted fund balance can be used for the same purpose, committed fund balance is depleted first, followed by assigned fund balance. Unassigned fund balance is applied last. k. Compensated Absences Vacation and sick leave time begin to accumulate as of the first day of employment to a maximum of 360 hours and 280 hours, respectively. Employees who accumulate sick leave in excess of 200 hours are paid for the excess annually at one half the employees current wage rate. A liability is recorded for unused vacation and similar compensatory leave balances since the employees' entitlement to these balances are attributable to services already rendered and it is probable that virtually all of these balances will be liquidated by either paid time off or payments upon termination or retirement. A liability is recorded for unused sick leave balances only to the extent that it's probable that the unused balances will result in termination payments. This is estimated by including in the liability the unused balances of employees currently entitled to receive termination payments, as well as those who are expected to become eligible to receive termination benefits as a result of continuing their employment with the City. If an employee retires, resigns, or terminates in good standing with a minimum of five years of service, the employee is entitled to receive 100% of unused sick leave at one half the employees current wage rate. Compensated absences will be reported in government funds only if they have matured, such as upon retirement. I. Pension Plan For purposes of measuring the net pension liability, deferred outflows and inflows of resources related to pensions, and pension expense, information about the fiduciary net position and additions to/deductions from the fiduciary net position have been determined on the same basis as they are reported by the CalPERS Financial Office. For this purpose, benefit payments (including refunds of employee contributions) are recognized when currently due and payable in accordance with the benefit terms. Investments are reported at fair value. CalPERS audited financial statements are publicly available reports that can be obtained at CalPERS' website under Forms and Publications. m. Property Taxes Under California law, property taxes are assessed and collected by the counties up to 1% of assessed value, plus other increases approved by the voters. The property taxes go into a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City accrues only those taxes which are received from the County within 60 days after year end. 36 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 1: Reporting Entity and Significant Accounting Policies (Continued) Property taxes are assessed and collected each fiscal year according to the following property tax calendar: Lien date Levy date Due dates Collection dates Delinquent dates n. Use of Estimates January 1 July 1 November 1 - 1st installment February 1 - 2nd installment December 10 - 1 st installment April 10 - 2nd installment December 11 - 1 st installment April 11 - 2nd installment The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from those estimates. o. Fund Equity In the fund financial statements, government funds report the following fund balance classification: ® Nonspendable include amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. • Restricted include amounts that are constrained on the use of resources by either (a) external creditors, grantors, contributors, or laws of regulations of other governments or (b) by law through constitutional provisions or enabling legislation. • Committed include amounts that can only be used for specific purposes pursuant to constraints imposed by formal action of the government's highest authority, City Council. The formal action that is required to be taken to establish, modify, or rescind a fund balance commitment is a resolution. • Assigned include amounts that are constrained by the government's intent to be used for specific purposes, but are neither restricted nor committed. The Director of Finance is authorized to assign amounts to a specific purpose, which was established by the governing body in resolution. • Unassigned include the residual amounts that have not been restricted, committed, or assigned to specific purposes. 37 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 1: Reporting Entity and Significant Accounting Policies (Continued) An individual gover2nmental fund could include nonspendable resources and amounts that are restricted or unrestricted (committed, assigned, or unassigned) or any combination of those classifications. Restricted amounts are to be considered spent when an expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available and committed, assigned, then unassigned amounts are considered to have been spent when an expenditure is incurred for purposes for which amounts in any of those unrestricted fund balance classifications can be used. Note 2: Cash and Investments As of June 30, 2016, cash and investments were reported in the accompanying financial statements as follows: Statement of Net Position Cash and investments $ 34,317,512 Cash and investments with fiscal agents 29 Statement of Fiduciary Net Position: Cash and investments with fiscal agents 74,868 $ 34,392,409 Cash and investments held by the City at June 30, 2016, consisted of the following: Cash and cash equivalents: Imprest cash on hand $ 2,150 Demand deposits 802,266 Total Cash and cash equivalents 804,416 Investments: United States Government Sponsored Enterprise Securities 12,806,614 Certificates of Deposit 9,698,398 Corporate Bonds 514,439 Municipal Bonds 3,211,599 Local Agency Investment Fund 7,282,046 Held by fiscal agents: OPEB Trust 74,868 Money Market Mutual Funds 29 Total Investments and held by fiscal agents 33,587,993 $ 34,392,409 Investments Authorized by the California Government Code and the City's Investment Policy The following table identifies the investment types that are authorized for the City by the California Government Code (or the City's investment policy, where more restrictive). The table also identifies certain provisions of the California Government Code (or the City's investment policy, where more restrictive) that address' interest rate risk, credit risk, and concentration of credit risk, This table does not address investments of debt proceeds held by bond trustee that are governed by the provisions of debt agreements of the City, rather than the general provisions of the California Government Code or the City's investment policy. The City Treasurer may waive the collateral requirement for deposits that are fully insured up to $250,000 by the FDIC. 38 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 2: Cash and Investments (Continued) Authorized Investment Type United States Treasury Obligations United States Government Sponsored Enterprise Securities Banker's Acceptance Time Certificates of Deposits Commercial Paper Negotiable Certificates of Deposit Money Market Mutual Funds Repurchase Agreements Medium -Term Corporate Notes (1) Local Agency Investment Fund (LAIF) (1) Notes must be rated "A" or better N/A - Not Applicable Investments Authorized by Debt Agreements Investments of debt proceeds held by bond trustee are governed by provisions of the debt agreements, rather than the general provisions of the California Government Code or the City's investment policy. The table below identifies the investment types that are authorized for investments held by bond trustee. The table also identifies certain provisions of these debt agreements that address interest rate risk, credit risk, and concentration of credit risk. Maximum Maximum Maximum Percentage Investment in Authorized Investment Type Maturity of Portfolio One Issuer United States Treasury Obligations None None None United States Government Sponsored Enterprise Securities Maximum Maximum Maximum Percentage of Investment in Maturity Portfolio One Issuer 5 years None None 5 years None None 180 days 40% 30% 5 years 30% $ 250,000 270 days 25% 10% 5 years 30% None 5 years 15% None 1 year None None 5 year 30% 5% N/A None $ 50,000,000 Investments of debt proceeds held by bond trustee are governed by provisions of the debt agreements, rather than the general provisions of the California Government Code or the City's investment policy. The table below identifies the investment types that are authorized for investments held by bond trustee. The table also identifies certain provisions of these debt agreements that address interest rate risk, credit risk, and concentration of credit risk. Maximum Maximum Maximum Percentage Investment in Authorized Investment Type Maturity of Portfolio One Issuer United States Treasury Obligations None None None United States Government Sponsored Enterprise Securities None 10% None Banker's Acceptance 1 year None None Time Certificate of Deposits None None None Local Agency Investment Fund None None None Money Market Funds None None None Repurchase Obligations Tax Exempt 30 days None None Taxable Government Money Market Portfolios None Equal to six None months of principal and interest in the bonds 39 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 2: Cash and Investments (Continued) Disclosures Relating to Interest Rate Risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the City manages its exposure to interest rate risk is by purchasing a combination of shorter term and longer term investments and by timing cash flows from maturities so that a portion of the portfolio is maturing or coming close to maturity evenly over time as necessary to provide the cash flow and liquidity needed for operations. Information about the sensitivity of the fair values of the City's investments (including investments held by bond trustee) to market interest rate fluctuations is provided by the following table that shows the distribution of the City's investments by maturity: Remaining Maturity (in Months) 12 Months or Investment Type Less 1 - 3 years 3 - 5 years Total US Government Sponsored Securities Certificate of Deposits Corporate Bonds Municipal Bonds Local Agency Investment Fund (LAIF) Held by Fiscal Agents: CaIPERS - CERBT Strategy 3 Money Market Mutual Funds Disclosures Relating to Credit Risk $ 2,000,985 $ 4,301,048 $ 6,504,581 $ 12,806,614 498,021 3,416,509 5,783,868 9,698,398 - - 514,439 514,439 - 1,280,740 1,930,859 3,211,599 7,282,046 - - 7,282,046 74,868 - - 74,868 29 29 $ 9,855,949 $ 8,998,297 $ 14,733,747 $ 33,587,993 Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Presented below is the minimum rating required by (where applicable) the California Government Code, the City's investment policy, or debt agreements, and the actual rating, as reported by Moody's, as of year-end for each investment type: Total as of I nvestment Type June 30,2016 Aaa Aa Unrated US Government Sponsored Securities Certificate of Deposits Corporate Bonds Municipal Bonds Local Agency Investment Fund (LAIF) Held by Fiscal Agents: CaIPERS - CERBT Strategy 3 Money Market Mutual Funds Total $ 12,806,614 $ 12,806,614 $ - $ - 9,698,398 9,698,398 - - 514,439 - 514,439 3,211,599 - 3,211,599 7,282,046 - - 7,282,046 74,868 - 74,868 29 29 $ 33,587,993 $ 22,505,012 $ 3,726,038 $ 7,356,943 40 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 2: Cash and Investments (Continued) Fair Value Hierarchy The City categorizes its fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; Level 3 inputs are significant unobservable inputs." The City has the following recurring fair value measurements as of June 30, 2016: Investments measured at amortized cost Cash with Fiscal Agents Money Market Funds 29 Totals 29 Total Investments $ 33,587,993 Deposits and securities classified in Level 1 of the fair value hierarchy are valued using prices quoted in active markets for those securities. Local Agency Investment Funds classified in Level 2 of the fair value hierarchy are valued using specified fair market value factors. Federal Agency Securities classified in Level 2 of the fair value hierarchy are valued using institutional bond quotes. Disclosures Relating to Custodial Credit Risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker-dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the City's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. The City does not accept 150% of the secured public totals. At June 30, 2016, the City deposits 41 Level Investments by fair value level Totals 1 2 3 Certificate of Deposit $ 9,698,398 $ 9,698,398 $ - $ - Corporate Bonds 514,439 514,439 Municipal Bonds 3,211,599 3,211,599 Local Agency Investment Fund 7,282,046 - 7,282,046 - L.S. Federal Agency Securities 12,806,614 - 12,806,614 - Cash with Fiscal Agents CaIPERS - CERBT Strategy 3 74,868 - 74,868 - Totals 33,587,964 $13,424,436 $ 20,163,528 $ - Investments measured at amortized cost Cash with Fiscal Agents Money Market Funds 29 Totals 29 Total Investments $ 33,587,993 Deposits and securities classified in Level 1 of the fair value hierarchy are valued using prices quoted in active markets for those securities. Local Agency Investment Funds classified in Level 2 of the fair value hierarchy are valued using specified fair market value factors. Federal Agency Securities classified in Level 2 of the fair value hierarchy are valued using institutional bond quotes. Disclosures Relating to Custodial Credit Risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker-dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the City's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. The City does not accept 150% of the secured public totals. At June 30, 2016, the City deposits 41 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 2: Cash and Investments (Continued) (bank balances) were insured by the Federal Depository Insurance Corporation up to $250,000 and the remaining balances were collateralized under California Law. The cash and investments held by Bond Trustee are uninsured and uncollateralized. Investment in State Investment Pool The City is a voluntary participant in the Local Agency Investment Fund (LAIF) that is regulated by California Government Code Section 16429 under the oversight of the Treasurer of the State of California. The fair value of the City's investment in this pool is reported in the accompanying financial statements at amounts based upon the City's pro -rata share of the fair value provided by LAW for the entire LAIF portfolio (in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. Note 3: Interfund Transfers and Due To/From Other Funds Transfers In Transfer Out Amount Internal Service Funds General Fund $ 712,204 Capital Improvement Fund General Fund 1,258,092 Other Governmental Funds General Fund 1,256,385 Capital Improvement Fund Transportation Grant Fund 1,455,643 Capital Improvement Fund Other Governmental Funds 2,118,586 General Fund Other Governmental Funds 1,199,015 $ 7,999,925 Transfers to the General Fund from the Other Governmental Funds were made to reimburse the General Fund for various capital projects and administrative expenditures. Transfers to the Capital Improvement Fund from the General Fund, Transportation Grant Fund and Other Governmental Funds were made to pay for various capital projects. Transfers from the General Fund to the Other Governmental Funds were made to fund various capital improvement projects, the City general plan revision, a fund deficit and debt service payments. Transfers from Other Governmental Funds to Other Governmental Funds were made to fund various capital improvement projects. Transfers from the Other Governmental Funds to the Internal Service Funds were made to fund the self-insurance, equipment replacement, computer equipment replacement and building facility maintenance. Due from other funds Due to other funds Amount General Fund Transportation Grant Fund $ 923,982 General Fund Other Governmental Funds 8,939 $ 932,921 Short-term borrowings were made from the General Fund to the Transportation Grant Fund and Other Governmental Funds due to negative cash. This is expected to be repaid in the immediate future with reimbursements. CS CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 4: Capital Assets A summary of changes in the Governmental Activities capital assets at June 30, 2016, is as follow: Capital assets not being depreciated'. Land Right of way Construction in progress Total Capital Assets Not being Depreciated Capital assets being depreciated', Buildings and improvements Furniture and fixtures Vehicles and equipment hirrsstmcture Total Capltel Assets being Depreciated Less accumulated depreciation for: Buildings and improvements Furniture and fixtures Vehicles and equipment Infrastructure Total Accumulated Depreciation Total Capital Assets Being Depreclateq Net Governmental Activities Capital Assets, Net Balance at Adjusted Balance Balance at July 1, 2015 Adjustments July i, 2015 Transfers Additions Deletions June 30, 2016 $ 5,633,624 $ - $ 5633,624 s - 5 - $ - $ 5,633,624 265,614,104 - 265,614,104 - - - 265,614,104 4472100 (2,115,800) 2,356,300 (1,345,432) 3,336306 - 4,347,254 275,719,828 (2,115,600) 273,604,028 (1,345,432) 3.336386 - 275,594,982 40969,762 - 40,969,762 1,144,381 124,446 - 42,238,589 1,607,645 - 1,607,645 - - - 1,607,645 2,574,289 - 2,574.289 - 206,062 96,444 2,683,907 190645,283 190645,283 201051 - 190,846.334 235,796,979 235,796,979 1,345,432 330,508 96444 237376.475 20,732660 - 20,732,650 - 2,269,174 - 23,001624 999,945 - 999,945 - 315,500 - 1,315,445 648,307 - 1,848,307 - 197,265 96,444 1,749,128 108734,529 108,734,529 - 4, 731 Cub - 113,466,434 132,116,431 132.115,431 7,513,844 96444 139532.831 103,681,548 103,681548 1,345.432 (,183,336) - 97,843,644 It 379,401,3765 21.. (, 16,600) $ 377,285,579 $ - $ (3,846,950) 3 - 5 373,438,626 Depreciation expense was charged to functions in the Statement of Activities as follows: General government $ 719,140 Public safety 14,294 Highways and streets 4,778,653 Parks, recreation and culture 1,815,614 Internal Service Funds depreciation charges to program 186,143 $ 7,513,844 Note 5: Long -Term Liabilities Long-term liability activity for the year ended June 30, 2016, was as follows: Balance Balance at Due Within July 1, 2015 Additions Deletions June 30, 2016 One Year Bonds payable Revenue Bonds $ 10,420,000 $ - $ 385,000 $ 10,035,000 $ 400,000 Compensated Absences 602,690 391,887 416,379 578,198 399,458 Total $ 11022,690 $ 391,887 $ 801,379 90,613,198 $ 799,458 Net unamodized bond premium 187,349 Net Long -Term Debt $ 10,800,547 43 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 5: Long -Term Liabilities (Continued) Bonds Payable In December 2002, the Diamond Bar Public Financing Authority issued $13,755,000 of 2002 Series A Variable Rate Lease Revenue Bonds to finance the construction of a community/senior center project and other public improvements within the City. The bonds are special limited obligations of the Authority payable solely from revenues, consisting primarily of base rental payments paid by the City. The variable interest rate on the bonds are reset on a bi-weekly basis. In conjunction with the Bonds, the Authority executed a rate cap agreement on December 2, 2002, (the Agreement) with JPMorgan Chase (Counterparty) to minimize debt service cost on the 2002 Lease Revenue Bonds (the Bonds) by setting a cap on the interest rate on the Bonds. Under the Agreement, the Counterparty will pay the Authority an amount equal to the product of: (i) the amount by which the floating rate exceeds 4.5%, (ii) the notional principal amount and (iii) the actual number of days in the calculation period divided by 365 days. The Agreement is for a notional amount equal to the outstanding principal amount of the Bonds and will decline as the principal amount declines. The Agreement terminated on January 1, 2011 Credit Risk The Counterparty, JPMorgan Chase, has the following credit ratings of: (i) Standard & Poor's, AA- and (ii) Moody's, Aa2. Refinancing of the 2002 Series A Lease Revenue Bonds (Community/Senior Center Project) The 2002 Series A Lease Revenue Bonds were originally issued on December 19, 2002, in the aggregate principal amount of $13,755,000. Since the date of their initial issuance, the Bonds have borne interest at a Weekly Rate and the regularly scheduled payments of principal of and interest on the Bonds have been payable from the proceeds of draws upon an irrevocable direct -pay letter of credit issued by Union Bank, N.A., formerly known as Union Bank of California, N.A. On December 1, 2011, these Bonds were refinanced and $12,190,000 was defeased. Subsequently, $11,790,000 in Bonds were issued with the interest rate converted from a Weekly Rate to a Fixed Rate. The fixed rates range from 3.00% to 5.00% throughout the life of the bond. 44 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 5: Long -Term Liabilities (Continued) Payments and Associated Debt As of June 30, 2016, debt service requirements of the Bonds and the Counterparty's payments, assuming current interest rates remain the same for remainder of the term of the Agreement, are as follows. Fixed Rate Debt Year Ending June 30 Principal Interest Total 2017 $ 400,000 $ 455,906 $ 855,906 2018 420,000 435,906 855,906 2019 440,000 414,906 854,906 2020 460,000 397,306 857,306 2021 485,000 378,906 863,906 2022-2026 2,780,000 1,526,569 4,306,569 2027-2031 3,500,000 864,588 4,364,588 2031-2033 1,550,000 109,013 1,659,013 Totals $ 10,035,000 $ 4,583,100 $ 14,618,100 Compensated Absences The City's policies relating to compensated absences are described in Note 1. This liability, amounting to $578,198 at June 30, 2016, is expected to be paid in future years from future resources, typically liquidated from the General Fund. Note 6: Liability, Property and Workers' Compensation Protection The City of Diamond Bar is a member of the CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Authority). The Authority is composed of 116 California public entities and is organized under a joint powers agreement pursuant to California Government Code §6500 et seq. The purpose of the Authority is to arrange and administer programs for the pooling of self-insured losses, to purchase excess insurance or reinsurance, and to arrange for group purchased insurance for property and other lines of coverage. The California JPIA began covering claims of its members in 1978. Each member government has an elected official as its representative on the Board of Directors. The Board operates through a nine -member Executive Committee. 45 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 6: Liability, Property and Workers' Compensation Protection (Continued) a. Self -Insurance Programs of the Authority Each member pays an annual contribution at the beginning of the coverage period. A retrospective adjustment is then conducted annually thereafter, for coverage years 2012-13 and prior. Retrospective adjustments are scheduled to continue indefinitely on coverage years 2012-13 and prior, until all claims incurred during those coverage years are closed, on a pool -wide basis. This subsequent cost re -allocation among members, based on actual claim development, can result in adjustments of either refunds or additional deposits required. Coverage years 2013-14 and forward are not subject to routine annual retrospective adjustment. The total funding requirement for self-insurance programs is estimated using actuarial models and pre -funded through the annual contribution. Costs are allocated to individual agencies based on exposure (payroll) and experience (claims) relative to other members of the risk -sharing pool. Additional information regarding the cost allocation methodology is provided below. Liabilit In the liability program claims are pooled separately between police and general government exposures. (1) The payroll of each member is evaluated relative to the payroll of other members. A variable credibility factor is determined for each member, which establishes the weight applied to payroll and the weight applied to losses within the formula. (2) The first layer of losses includes incurred costs up to $30,000 for each occurrence and is evaluated as a percentage of the pool's total incurred costs within the first layer. (3) The second layer of losses includes incurred costs from $30,000 to $750,000 for each occurrence and is evaluated as a percentage of the pool's total incurred costs within the second layer. (4) Incurred costs from $750,000 to $50 million, are distributed based on the outcome of cost allocation within the first and second loss layers. 46 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 6: Liability, Property and Workers' Compensation Protection (Continued) For 2015-16 the Authority's pooled retention is $2 million per occurrence, with reinsurance to $20 million, and excess insurance to $50 million. The Authority's reinsurance contracts are subject to the following additional pooled retentions: (a) $2.5 million annual aggregate deductible in the $3 million x/s $2 million layer, and (b) $3 million annual aggregate deductible in the $5 million x/s $10 million layer. There is a third annual aggregate deductible in the amount of $2.5 million in the $5 million x/s $5 million layer, however it is fully covered under a separate policy and therefore not retained by the Authority. The overall coverage limit for each member, including all layers of coverage, is $50 million per occurrence. Costs of covered claims for subsidence losses have a sub -limit of $30 million per occurrence. Workers' Compensation In the workers' compensation program claims are pooled separately between public safety (police and fire) and general government exposures. (1) The payroll of each member is evaluated relative to the payroll of other members. A variable credibility factor is determined for each member, which establishes the weight applied to payroll and the weight applied to losses within the formula. (2) The first layer of losses includes incurred costs up to $50,000 for each occurrence and is evaluated as a percentage of the pool's total incurred costs within the first layer. (3) The second layer of losses includes incurred costs from $50,000 to $100,000 for each occurrence and is valuated as a percentage of the pool's total incurred costs within the second layer. (4) Incurred costs from $100,000 to statutory limits are distributed based on the outcome of cost allocation within the first and second loss layers. For 2015-16, the Authority's pooled retention is $2 million per occurrence, with reinsurance to statutory limits under California Workers' Compensation Law, Employer's Liability losses are pooled among members to $2 million. Coverage from $2 million to $5 million is purchased as part of a reinsurance policy, and Employer's Liability losses from $5 million to $10 million are pooled among members. 47 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 6: Liability, Property and Workers' Compensation Protection (Continued) b. Purchased Insurance Pollution Leaal Liabilitv Insurance The City of Diamond Bar participates in the pollution legal liability insurance program which is available through the Authority. The policy covers sudden and gradual pollution of scheduled property, streets, and storm drains owned by the City of Diamond Bar. Coverage is on a claims -made basis. There is a $50,000 deductible. The Authority has a limit of $50 million for the 3 -year period from July 1, 2014 through July 1, 2017. Each member of the Authority has a $10 million sublimit during the 3 -year term of the policy. Property Insurance The City of Diamond Bar participates in the all-risk property protection program of the Authority. This insurance protection is underwritten by several insurance companies. City of Diamond Bar property is currently insured according to a schedule of covered property submitted by the City of Diamond Bar to the Authority. City of Diamond Bar property currently has all-risk property insurance protection in the amount of $35,246,271. There is a $5,000 deductible per occurrence except for non -emergency vehicle insurance which has a $1,000 deductible. Premiums for the coverage are paid annually and are not subject to retrospective adjustments. Earthquake and Flood Insurance The City of Diamond Bar purchases earthquake and flood insurance on a portion of its property. The earthquake insurance is part of the property protection insurance program of the Authority. City of Diamond Bar property currently has earthquake protection in the amount of $0. There is a deductible of 5% per unit of value with a minimum deductible of $100,000. Premiums for the coverage are paid annually and are not subject to retrospective adjustments. Crime Insurance The City of Diamond Bar purchases crime insurance coverage in the amount of $1,000,000 with a $2,500 deductible. The fidelity coverage is provided through the Authority. Premiums are paid annually and are not subject to retrospective adjustments. c. Adequacy of Protection During the past three fiscal years, none of the above programs of protection experienced settlements or judgments that exceeded pooled or insured coverage. There were also no significant reductions in pooled or insured liability coverage in 2015-16. 48 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 7: Pension Rate Plans Rate Plan Description All qualified permanent and probationary employees are eligible to participate in the City's Miscellaneous (all other) Employee Pension Rate Plans, cost-sharing multiple employer defined benefit pension rate plans administered by the California Public Employees' Retirement System (CaIPERS). Benefit provisions under the Plans are established by State statute and City resolution. CalPERS issues publicly available reports that include a full description of the pension rate plans regarding benefit provisions, assumptions and membership information that can be found on the CalPERS website. Benefits Provided CalPERS provides service retirement and disability benefits, annual cost of living adjustments and death benefits to rate plan members, who must be public employees and beneficiaries. Benefits are based on years of credited service, equal to one year of full time employment. Members with five years of total service are eligible to retire at age 50 with statutorily reduced benefits. All members are eligible for non -duty disability benefits after 10 years of service. The death benefit is one of the following: The Optional Settlement 2W Death Benefit or the Lump Sum Death Benefit. The cost of living adjustments for each rate plan are applied as specified by the Public Employees' Retirement Law. The Rate Plans' provisions and benefits in effect at June 30, 2016, are summarized as follows: Hire dates Benefit formula Benefit vesting schedule Benefit payments Retirement age Monthly benefits, as a percentage of eligible compensation Required employee contribution rates Required employer contribution rates Miscellaneous* Misc. PEPRA January 1, 2013 and Priorto January 1, 2013 thereafter 2% @55 2% @62 5 years of service 5 years of service monthly for life monthly for life Minumum 50 yrs Minumum 52 yrs 1.425% - 2.418%, 1.000% - 2.500%, 50 yrs - 63+ yrs, 52 yrs - 67+ yrs, respectively respectively 6,891% 6.250% 11.082% 6.237% * Miscellaneous rate plan is closed to new entrants. Contributions Section 20814(c) of the California Public Employees' Retirement Law (PERL) requires that the employer contribution rates for all public employers be determined on an annual basis by the actuary and shall be effective on the July 1 following notice of a change in the rate. The total rate plan contributions are determined through the CaIPERS' annual actuarial valuation process. The actuarially determined rate is based on the estimated amount necessary to pay the Plan's allocated share of the risk pool's costs of benefits earned by employees during the year, and any unfunded accrued liability. The employer is required to contribute the difference between the actuarially determined rate and the contribution rate of employees. 49 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 7: Pension Rate Plans (Continued) For the year ended June 30, 2016, the employer contributions recognized as a reduction to the Net Pension Liability for each Rate Plan were $391,678 and $11,875 for the Miscellaneous Rate Plan and the Miscellaneous PEPRA Rate Plan, respectively. Pension Liabilities, Pension Expense and Deferred Outflows and Deferred Inflows of Resources Related to Pensions As of June 30, 2016, the City reported net pension liabilities(assets) for its proportionate shares of the net pension liability(assets) of each Rate Plan as follows: Miscellaneous PEPRA Total Net Pension Liability Proportionate Share of Net Pension Liability $ 3,337,790 (230) $ 3,337,560 The City's net pension liability for each Rate Plan is measured as the proportionate share of the net pension liability. The net pension liability of each of the Rate Plans is measured as of June 30, 2015, and the total pension liability for each Rate Plan used to calculate the net pension liability was determined by an actuarial valuation as of June 30, 2014, rolled forward to June 30, 2015, using standard update procedures. The City's proportion of the net pension liability was based on a projection of the City's long-term share of contributions to the pension plans relative to the projected contributions of all participating employers, actuarially determined. The City's proportionate share of the net pension liability for each Rate Plan as of June 30, 2014 and 2015, was as follows: Miscellaneous Miscellaneous PEPRA Proportion - June 30, 2014 0.12979% 0.00000% Proportion - June 30, 2015 0.12166% -0,00001% Change - Increase(Decrease) -0.00813% -0.00001% 50 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 7: Pension Rate Plans (Continued) For the year ended June 30, 2016, the City recognized pension expense of $(684,390). At June 30, 2016, the City reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Miscellaneous Plan Difference between expected and actual experience Net Difference between projected and acutal earnings on pension plans investments Adjustment due to difference in proportions Change in assumptions Change in employer's proportion and differences between the employer's contributios and the employer's proportionate share of contributions Current year contributions that occurred after the measurement date of June 30, 2015 SubTotal Deferred Outflows of Deferred Inflows of Resources Resources 29,942 142,012 676,232 373 283,280 3,249 77;823 460,471 - $ 1,169,894 $ 503,488 $460,471 reported as deferred outflows of resources related to contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended June 30, 2016. Other amounts reported as deferred outflows or deferred inflows of resources related to pensions will be recognized as pension expense as follows: Miscellaneous Plan Deferred Year ended Outflows/(Inflows) of June 30: Resources 2017 $ 22,709 2018 19,188 2019 (17,486) 2020 181,524 51 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 7: Pension Rate Plans (Continued) Actuarial Methods and Assumptions Used to Determine Total Pension Liability For the measurement period ended June 30, 2015 (the measurement date), the total pension liability was determined by rolling forward the June 30, 2014 total pension liability. The June 30, 2014 and the June 30, 2015, total pension liabilities were based on the following actuarial methods and assumptions: Actuarial Cost Method Actuarial Assumptions Discount Rate Inflation Salary Increases Investment Rate of Return Mortality Rate Table (1) Post Retirement Benefit Increase Entry Age Normal in accordance with the requirements of GASB Statement No. 68 7.65% 2.75% Varies by Entry Age and Service 7.65% Net of Pension Plan Investment and Administrative Expenses; includes Inflation Derived using CaIPERS' Membership Data for all Funds Contract COLA up to 2.75% until Purchasing Power Protection Allowance Floor on Purchasing Power applies, 2.75% thereafter (1) The mortality table used was developed based on CaIPERS' specific data. The table includes 20 years of mortality improvements using Society of Actuaries Scale BB. For more details on this table, please refer to the 2014 experience study report. All other actuarial assumptions used in the June 30, 2014, valuation were based on the results of an actuarial experience study for the period from 1997 to 2011, including updates to salary increase, mortality and retirement rates. The Experience Study report can be obtained at CaIPERS' website under Forms and Publications. Change of Assumptions GASB 68, paragraph 68 states that the long-term expected rate of return should be determined net of pension plan investment expense but without reduction for pension plan administrative expense. The discount rate was changed from 7.50 percent (net of administrative expense in 2014) to 7.65 percent as of the June 30, 2015 measurement date to correct the adjustment which previously reduced the discount rate for administrative expense. Discount Rate The discount rate used to measure the total pension liability was 7.65 percent. To determine whether the municipal bond rate should be used in the calculation of a discount rate for each plan, CalPERS stress tested plans that would most likely result in a discount rate that would be different from the actuarially assumed discount rate. Based on the testing, none of the tested plans run out of assets. Therefore, the current 7.65 percent discount rate is adequate and the use of the municipal bond rate calculation is not necessary. The long term expected discount rate of 7.65 percent is applied to all plans in the Public Employees Retirement Fund. The stress test results are presented in a detailed report called "GASB Crossover Testing Report" that can be obtained at CaIPERS' website under the GASB 68 section. 52 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30. 2016 Note 7: Pension Rate Plans (Continued) The long-term expected rate of return on pension plan investments was determined using a building-block method in which best -estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class, In determining the long-term expected rate of return, CaIPERS took into account both short-term and long-term market return expectations as well as the expected pension fund cash flows. Such cash flows were developed assuming that both members and employers will make their required contributions on time and as scheduled in all future years. Using historical returns of all the funds' asset classes, expected compound (geometric) returns were calculated over the short-term (first 10 years) and the long-term (11-60 years) using a building-block approach. Using the expected nominal returns for both short-term and long-term, the present value of benefits was calculated for each fund. The expected rate of return was set by calculating the single equivalent expected return that arrived at the same present value of benefits for cash flows as the one calculated using both short-term and long-term returns. The expected rate of return was then set equivalent to the single equivalent rate calculated above and rounded down to the nearest one quarter of one percent. The table below reflects long-term expected real rate of return by asset class. The rate of return was calculated using the capital market assumptions applied to determine the discount rate and asset allocation. These geometric rates of return are net of administrative expenses. New Strategic Real Return Real Return Asset Class Allocation Years 1 - 10 (1) Years 11+ (2) Global Equity 51.0% 5.25% 5.71% Global Fixed Income 19.0 0.99 2.43 Inflation Sensitive 6.0 0.45 3.36 Private Equity 10.0 6.83 6.95 Real Estate 10.0 4.50 5.13 Infrastructure and Forestland 2.0 4.50 5.09 Liquidity 2.0 (0.55) (1.05) (1) An expected inflation of 2.5% used for this period (2) An expected inflation of 3.0% used for this period 53 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30. 2016 Note 7: Pension Rate Plans (Continued) Sensitivity of the Net Pension Liability to Changes in the Discount Rate The following presents the net pension liability/(asset) of the Plan as of the measurement date, calculated using the discount rate of 7.65 percent, as well as what the net pension liability/(asset) would be if it were calculated using a discount rate that is 1 percentage -point lower (6.65 percent) or 1 percentage -point higher (8.65 percent) than the current rate: Miscellaneous and PEPRA Rate Plan Discount Rate - 1% Current Discount Rate Discount Rate +1% (6.66%) (7.65%) (8.65%) Plan's Net Pension $ 6,085,703 $ 3,337,560 $ 1,068,648 Liability/(Assets) Pension Plan Fiduciary Net Position Detailed information about each pension plan's fiduciary net position is available in the separately issued CaIPERS financial reports. See CalPERS website for additional information. Note 8: Post -Employment Benefits Other than Pensions Annual OPEB Cost and Net OPEB Obligation The City's annual OPEB cost (expense) is calculated based on the annual required contribution of the employer (ARC), an amount actuarially determined in accordance with parameters of GASB Statement 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and to amortize any unfunded liabilities of the plan over a period not to exceed thirty years. Funding Policy The City sets its monthly contribution rates for health insurance on behalf of all eligible retirees according to the PERS Health Program's statutory minimum ($122/month for calendar 2015 and $125/month for calendar 2016, increased in all future years according to the rate of medical inflation), The City pays a 0.32% of premium administrative charge on behalf of all retirees. The City is currently funding this OPEB obligation on a pay-as-you-go basis usually using available resources in the general fund. For the year ended June 30, 2016, the City paid $7,410 in health care costs for its retirees and their covered dependents. 54 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 8: Post -Employment Benefits Other than Pensions (Continued) The following table shows the components of the City's annual OPEB cost for the year, the amount actually contributed to the plan, and changes in the City's net OPEB obligation to the PERS Health Program: Annual required contribution $ 84,761 Interest on net OPEB obligation 13,087 Adjustment to annual required contribution (25,759) Annual OPEB cost (expense) 72,089 Contributions made 92,171 Increase in net OPEB obligation (20,082) Net OPEB obligation - beginning of year 436,244 Net OPEB obligation - end of year $ 416,162 Three -Year Trend Information For fiscal year 2016, the City's annual OPEB cost (expense) $72,089 was equal to the ARC. Information on the annual OPEB costs, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation is only available for two fiscal years, as presented below: Funded Status and Funding Progress Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the City are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress below presents multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the Percentage of Fiscal Year Annual OPEB Actual Annual OPEB Costs Net OPEB Ended Costs Contributions Contributed Obligation 6/30/14 $ 70,389 $ 7,972 11.33% $ 369,104 6/30/15 73,775 6,635 8.99% 436,244 6130/16 72,089 92,171 127.86% 416,162 Funded Status and Funding Progress Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the City are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress below presents multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. The information is as of the latest actuarial valuation. Unfunded UAAL as a Actuarial Actuarial Actuarial Percent of Type of Valuation Value of Accrued Funded Covered Covered Interest Valuation Date Assets Liability Ratio Payroll Payroll Rate Actual 7/1/2014 $ - $ 596,261 0.0% $ 4,293,708 13.89% 5.00% Actual 7/1/2015 - 556,098 0.0% 4,376,116 12.71% 6.00% 55 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 8: Post -Employment Benefits Other than Pensions (Continued) Actuarial Methods and Assumptions Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and the plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and the plan members at that point. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets consistent with the long-term perspective of the calculations. In the July 1, 2015, actuarial valuation, the projected unit credit method was used. The actuarial assumptions included a discount rate of 6.0% per annum, a rate of return on assets of 6.0% per annum and a healthcare cost trend rate of 3.5% for medical and a healthcare cost trend rate of 7.0% for Rx initially, reduced by annual decrements of 1.0% to an ultimate rate of 5.0% after three years. The City's unfunded actuarial accrued liability will be amortized as a level dollar over an open period of 30 years. Note 9: Classification of Net Position and Fund Balance Details of the fund balance classifications at June 30, 2016, are as follows: Restricted for Community Development Projects Integrated Waste Management $ 1,221,180 Beverage Center Recycling 51,569 Used Oil Block Grant 15,571 Park and Facility Development 920,448 PEG Fees 173,899 Total 2,382,667 Restricted for Public Safety COPS 161,997 CLEEP 31,944 Total 193,941 Restricted for Public Works: State Gas Tax 369,602 Proposition A Transit 961,323 Proposition C Transit 665,015 Traffic Improvement 1,519,317 Sewer Mitigation 109,506 Landscape Maintenance District 33,753 Measure R Local Return 728,689 Waste Hauler 77,818 Total 4,465,023 Restricted for Capital Projects: Air Quality Improvement 267,984 Total 267,984 Restricted for Debt Service: 29 Total Restricted Funds $ 7,309,644 56 CITY OF DIAMOND BAR NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2016 Note 10: Contingencies The City is presently involved in other matters of litigation that have arisen in the normal course of the City's business. City management believes, based upon consultation with the City Attorney, that these cases, in the aggregate, are not expected to have a material adverse financial impact on the City. Note 11: Construction Commitments No material construction commitments existed at June 30, 2016. Note 12: Net Position Restatement Beginning Net Position has been restated by $2,115,800 related to the correction of the valuation of construction in progress. 57 THIS PAGE INTENTIONALLY LEFT BLANK 58 W ,m INFORMATION W THIS PAGE INTENTIONALLY LEFT BLANK 0 CITY OF DIAMOND BAR NOTES TO REQUIRED SUPPLEMENTARY INFORMATION YEAR ENDED JUNE 30. 2016 Note 1: Stewardship, Compliance and Accountability a. Budgetary Data General Budget Policies The City adopts an annual budget prepared on the modified accrual basis of accounting for its governmental funds and on the accrual basis of accounting for its proprietary funds. The City manager or his designee is authorized to transfer budgeted amounts between the accounts of any department or funds that are approved by City Council. Prior year appropriations lapse unless they are approved for carryover into the following fiscal year. Expenditures may not legally exceed appropriations at the department level. Budget Basis of Accounting Budgets for governmental funds are adopted on a basis consistent with generally accepted accounting principles (GAAP). 61 CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE GENERALFUND YEAR ENDED JUNE 30, 2016 62 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $22,232,546 $ 22,232,546 $22,232,546 $ - Resources (Inflows): Taxes 11,449,440 11,951,440 12,930,081 978,641 Licenses and permits 2,627,534 3,673,586 3,183,449 (490,137) Intergovernmental 5,313,400 5,411,143 5,411,926 783 Charges for services 1,833,599 1,751,949 1,689,328 (62,621) Use of money and property 199,400 265,400 492,443 227,043 Fines and forfeitures 552,500 550,000 470,722 (79,278) Miscellaneous 113,225 169,225 177,449 8,224 Transfers in 1,960,069 2,070,234 1,199,015 (871,219) Amounts Available for Appropriations 46,281,713 48,075,523 47,786,959 (288,564) Charges to Appropriation (Outflow): General government City Council 186,394 186,394 179,505 61889 City Attorney 250,000 240,000 219,250 20,750 City Manager/Clerk 1,127,162 1,485,514 1,286,918 198,596 Finance 670,296 674,596 661,578 13,018 Human resources 321,251 321,251 301,060 20,191 Information systems 977,112 1,000,062 959,469 40,593 General government 327,770 343,770 351,166 (7,396) Public information 699,049 727,614 632,212 95,402 Civic Center 489,149 537,749 500,219 37,530 Contribution to OPEB trust - - 84,761 (84,761) Subtotal general government 5,048,183 5,516,950 51176,138 340,812 Public safety Law Enforcement 6,329,116 6,329,116 5,974,462 354,654 Fire Protection 7,500 7,500 7,359 141 Animal Control 130,782 130,782 130,174 608 Emergency preparedness 61,900 88,550 85,290 3,260 Subtotal public safety 6,529,298 6,555,948 6,197,285 358,663 Community development Comm. Dev. & PI. Adm. 763,616 764,616 594,299 170,317 Building and Safety 662,228 835,553 749,021 86,532 Neigh. Imprv. - 317,576 317,576 291,977 25,599 Eco. Devel. 369,436 302,974 152,136 150,838 Subtotal community development 21112,856 2,220,719 1,787,433 433,286 Parks, recreation, and culture Comm. Srvcs, Adm. 329,668 329,568 329,120 448 Diamond Bar Ctr. 1,037,245 1,039,259 1,025,187 14,072 Park Operations 1,086,684 1,065,784 1,010,542 55,242 Recreation. 2,036,970 1,976,862 1,795,957 180,905 Subtotal parks, recreation, and culture 4,490,567 4,411,473 4,160,806 250,667 Highways and streets Public Works 918,347 975,922 841,933 133,989 Engineering 445,361 583,840 367,311 216,529 Road Maint. 1,736,220 1,748,282 1,688,653 59,629 Landscape Maint. 184,205 237,140 235,433 1,707 Subtotal highways and streets 3,284,133 3,545,184 31133,330 411,854 Capital outlay 144,828 265,839 178,477 87,362 Transfers out 5,300,522 5,490,592 3,226,681 2,263,911 Total Charges to Appropriations 26,910,387 28,006,705 23,860,150 4,146,555 Budgetary Fund Balance, June 30 $19,371,326 $ 20,068,818 $ 23,926,809 $ 3,857,991 62 CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE TRANSPORTATION GRANT FUND YEAR ENDED JUNE 30, 2016 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Amounts Available for Appropriations Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 363 $ 363 $ 363 $ - 4,372,865 4,902,124 531,298 (4,370,826) 4,373,228 4,902,487 531,661 (4,370,826) 4,372,865 4,902,124 1,455,643 3,446,481 4,372,865 4,902,124 1,455,643 3,446,481 Budgetary Fund Balance, June 30 $ 363 $ 363 $ (923,982) _L_(924,345) 63 CITY OF DIAMOND BAR SCHEDULE OF PROPORTIONATE SHARE OF THE NET PENSION LIABILITY AS OF JUNE 30, FOR THE LAST TEN FISCAL YEARS (2) 2015 2016 Proportion of the Net Pension Liability Miscellaneous Plan 0.05155% 0,01051% Miscellaneous - PEPRA Plan 0.00000% 0.00000% Proportionate Share of the Net Pension Liability Miscellaneous Plan $ 3,207,627 $ 3,337,790 Miscellaneous - PEPRA Plan 42 (230) Covered -Employee Payroll Miscellaneous Plan $ 4,266,252 $ 4,421,461 Miscellaneous - PEPRA Plan 109,864 130,250 Proportionate Share of the Net Pension Liability as Percentage of Covered -Employee Payroll Miscellaneous Plan 75.19% 75.49% Miscellaneous - PEPRA Plan 0.04% -0.18% Total Miscellaneous Plan Fiduciary Net Position as a Percentage of the Total Pension Liability 81.15% 78.40% Notes to Schedule: Benefit Chanoes; None Changes of Assumptions: Discount rate change from 7.50% to 7.65%. (1) Historical information is required only for measurement for which GASB 68 is applicable. Fiscal Year 2015 was the first year of implementation, therefore only two years are shown. 64 CITY OF DIAMOND BAR SCHEDULE OF PLAN CONTRIBUTIONS AS OF JUNE 30, FOR THE LAST TEN FISCAL YEARS (2) Actuarially Determined Contribution Miscellaneous Plan Miscellaneous - PEPRA Plan Contribution In Relation to the Actuarially Determined Contribution Contribution Deficiency (Excess) Covered -Employee Payroll 2015 2016 $ 391,678 $ 452,347 11,875 8,124 (403,553) (460,471) $ 4,376,116 $ 4,551,711 Contributions as a Percentage of Covered -Employee Payroll 9.22% 10.12% (1) Historical information is required only for measurement for which GASB 68 is applicable. Fiscal Year 2015 was the first year of implementation, therefore only two years are shown. Note to Schedule: Valuation Date: Methods and assumptions used to determine contribution rates: Actuarial Cost Method Amortization method Assets valuation method Discount Rate Projected Salaray Increases Inflation Payroll Growth Individual Salary Growth June 30, 2013 Entry Age Normal Cost Method Level Percent of Payroll Market value 7.5% (net of administrative expenses) 3.30% to 14.20% depending on Age, Service, and type of employment. 2.75% 3.00% A merit scale varying by duration of employment coupled with an assumed annual inflation growth of 2.75% and an annual production growth of 0.25%. 65 CITY OF DIAMOND BAR COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2016 Liabilities and Fund Balances Liabilities: Accounts payable $ - $ 105,678 $ Special Revenue Funds 11,479 $ - Accrued liabilities - 3,199 1,330 16,969 Integrated Unearned revenues - - - - 8,417 Waste Traffic - State Gas Tax Proposition A Proposition C Management Improvement Fund Transit Fund Transit Fund Fund Fund Assets: 8,417 Fund Balances: Pooled cash and investments $ 369,602 $ 1,070,200 $ 715,387 $ 1,122,105 $ 1,527,734 Receivables: - - - 1,221,180 - Public safety Accounts - - - 127,523 - Notes and loans - - - - - Due from other governments - - - - - Restricted assets: Total Fund Balances 369,602 961,323 665,015 1,221,180 1,519,317 Cash and investments with fiscal agents - Total Assets $ 369,602 $ 1,070,200 $ 715,387 $ 1,249,628 $ 1,527,734 Liabilities and Fund Balances Liabilities: Accounts payable $ - $ 105,678 $ 49,042 $ 11,479 $ - Accrued liabilities - 3,199 1,330 16,969 - Unearned revenues - - - - 8,417 Due to other governments - - - - - Due to other funds - Total Liabilities - 108,877 50,372 28,448 8,417 Fund Balances: Restricted for: Community development projects - - - 1,221,180 - Public safety - - - - - Highways and streets 369,602 961,323 665,015 - 11519,317 Capital Projects - - - - Debt service Total Fund Balances 369,602 961,323 665,015 1,221,180 1,519,317 Total Liabilities and Fund Balances $ 369,602 $ 1,070,200 $ 715,387 $ 1,249,628 $ 1,527,734 CITY OF DIAMOND BAR COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2016 (CONTINUED) Assets: Pooled cash and investments Receivables: Accounts Notes and loans Due from other governments Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Accrued liabilities Unearned revenues Due to other governments Due to other funds Total Liabilities Fund Balances: Restricted for: Community development projects Public safety Highways and streets Capital Projects Debt service Total Fund Balances Total Liabilities and Fund Balances Special Revenue Funds Beverage Sewer Air Quality Center Mitigation Improvement Trails & MTA Grant Recycling Fund Fund Bikeways Fund Fund Grant Fund $ 109,506 $ 248,595 $ - $ $ 51,569 $ 109,506 $ 267,984 $ $ - $ 51,569 51,569 109,506 - - - - 267,984 - - - 109,506 267,984 51,569 $ 109,506 $ 267,984 $ $ $ 51,569 67 CITY OF DIAMOND BAR COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2016 Liabilities and Fund Balances Liabilities: Accounts payable $ 1,083 $ Special Revenue Funds 5,944 $ - $ - Accrued liabilities - Park and - - - Unearned revenues - Used Oil Facility Due to other governments - - Block Grant Development 8,939 Fund Fund CDBG Fund COPS Fund CLEEP Fund Assets: Restricted for: Pooled cash and investments $ 16,654 $ 985,667 $ - $ 161,997 $ 31,944 Receivables: - - Public safety - - Accounts - - - - - Notes and loans - - 345,592 - - Due from other governments - - 14,883 - - Restricted assets: 161,997 31,944 Total Liabilities and Fund Balances $ 16,654 $ 985,667 $ Cash and investments with fiscal agents - Total Assets $ 16,654 $ 985,667 $ 360,475 $ 161,997 $ 31,944 Liabilities and Fund Balances Liabilities: Accounts payable $ 1,083 $ - $ 5,944 $ - $ - Accrued liabilities - - - - - Unearned revenues - 65,219 - - - Due to other governments - - 345,592 - - Due to other funds 8,939 Total Liabilities 1,083 65,219 360,475 Fund Balances: Restricted for: Community development projects 15,571 920,448 - - Public safety - - - 161,997 31,944 Highways and streets - - - - - Capital Projects - - - - - Debt service - Total Fund Balances 15,571 920,448 161,997 31,944 Total Liabilities and Fund Balances $ 16,654 $ 985,667 $ 360,475 $ 161,997 $ 31,944 M CITY OF DIAMOND BAR COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2016 (CONTINUED) Liabilities and Fund Balances Liabilities: Accounts payable $ 89,986 $ - $ - $ - Special Revenue Funds 3,226 - - - Unearned revenues Landscape Measure R - - - - Due to other funds Maintenance Local Return PEG Fees Waste Hauler Restricted for: District Fund Fund Fund Fund Assets: Highways and streets 33,753 728,689 - 77,818 Capital Projects - - - - Pooled cash and investments $ 115,271 $ 728,689 $ 149,508 $ 47,061 Receivables: Accounts - - 24,391 30,757 Notes and loans - - - - Due from other governments 11,694 - - - Restricted assets: Cash and investments with fiscal agents - Total Assets $ 126,965 $ 728,689 $ 173,899 $ 77,818 Liabilities and Fund Balances Liabilities: Accounts payable $ 89,986 $ - $ - $ - Accrued liabilities 3,226 - - - Unearned revenues - - - - Due to other governments - - - - Due to other funds Total Liabilities 93,212 Fund Balances: Restricted for: Community development projects - - 173,899 - Public safety - - - - Highways and streets 33,753 728,689 - 77,818 Capital Projects - - - - Debt service - Total Fund Balances 33,753 728,689 173,899 77,818 Total Liabilities and Fund Balances $ 126,965 $ 728,689 $ 173,899 $ 77,818 M CITY OF DIAMOND BAR COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2016 Assets: Pooled cash and investments Receivables: Accounts Notes and loans Due from other governments Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Accrued liabilities Unearned revenues Due to other governments Due to other funds Total Liabilities Fund Balances: Restricted for: Community development projects Public safety Highways and streets Capital Projects Debt service Total Fund Balances Total Liabilities and Fund Balances 70 Debt Service Public Total Financing Governmental Authority Funds $ - $ 7,451,489 - 182,671 - 345,592 - 45,966 29 29 $ 29 $ 8,025,747 $ - $ 263,212 - 24,724 - 73,636 - 345,592 8,939 716,103 - 2,382,667 193,941 4,465,023 - 267,984 29 29 29 7,309,644 $ 29 $ 8,025,747 THIS PAGE INTENTIONALLY LEFT BLANK 71 CITY OF DIAMOND BAR COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2016 Revenues: Taxes Licenses and permits Intergovernmental Charges for services Use of money and property Miscellaneous Total Revenues Expenditures: Current: General government Public safety Community development Parks and recreation Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Special Revenue Funds - 881,565 - 530,210 - 6,170 8,750 6,674 12,807 14,829 1,228,609 1,908,349 853,884 543,017 83,179 - - 430,469 - 71,625 - - 1,263,497 386,488 - - 14,500 - 824 - 1,349,622 386,488 431,293 1,228,609 558,727 467,396 111,724 83,179 Other Financing Sources (Uses): Transfers in - Transfers out (1,633 593) Total Other Financing Sources (Uses) (1,633,593) 300,702 (207,185) (60,066) (195,489) (207,185) (60,066) 105,213 Net Change in Fund Balances (404,984) Integrated 260,211 51,658 188.392 Waste Traffic State Gas Tax Proposition A Proposition C Management Improvement Fund Transit Fund Transit Fund Fund Fund 1,330,925 Fund Balances, End of Year $ 369,602 $ 961,323 $ - - - - 68,350 1,222,439 1,018,034 847,210 - - - 881,565 - 530,210 - 6,170 8,750 6,674 12,807 14,829 1,228,609 1,908,349 853,884 543,017 83,179 - - 430,469 - 71,625 - - 1,263,497 386,488 - - 14,500 - 824 - 1,349,622 386,488 431,293 1,228,609 558,727 467,396 111,724 83,179 Other Financing Sources (Uses): Transfers in - Transfers out (1,633 593) Total Other Financing Sources (Uses) (1,633,593) 300,702 (207,185) (60,066) (195,489) (207,185) (60,066) 105,213 Net Change in Fund Balances (404,984) 558,727 260,211 51,658 188.392 Fund Balances, Beginning of Year 774,586 402,596 404,804 1,169,522 1,330,925 Fund Balances, End of Year $ 369,602 $ 961,323 $ 665,015 $ 1,221,180 $ 1,519,317 72 CITY OF DIAMOND BAR COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2016 (CONTINUED) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year 1,255 60,779 7,358 108,251 207,205 44,211 $ 109,506 $ 267,984 $ $ - $ 51,569 73 Special Revenue Funds Beverage Sewer Air Quality Trails & Center Mitigation Improvement Bikeways MTA Grant Recycling Fund Fund Fund Fund Grant Fund Revenues: Taxes $ - $ - $ - $ - $ - Licenses and permits - - - - - Intergovernmental - 72,066 117,497 78,502 15,079 Charges for services - - - - - Use of money and property 1,255 2,460 - - 667 Miscellaneous - Total Revenues 1,255 74,526 117,497 78,502 16,746 Expenditures: Current: General government - - - - - Public safety - - - - - Community development - - - - 8,388 Parks and recreation - - - - - Public works - - - - - Capital outlay - - - - - Debt service: Principal retirement - - - - - Interest and fiscal charges - - - - Total Expenditures - 8,388 Excess (Deficiency) of Revenues Over (Under) Expenditures 1,255 74,526 117,497 78,502 7,358 Other Financing Sources (Uses): Transfers in - - - - - Transfers out (13,747) (117,497) (78,502) Total Other Financing Sources (Uses) (13,747) (117,497) (78,502) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year 1,255 60,779 7,358 108,251 207,205 44,211 $ 109,506 $ 267,984 $ $ - $ 51,569 73 CITY OF DIAMOND BAR COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2016 Revenues: Taxes Licenses and permits Intergovernmental Charges for services Use of money and property Miscellaneous Total Revenues Expenditures: Current: General government Public safety Community development Parks and recreation Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Soecial Revenue Funds Park and Used Oil Facility Block Grant Development Fund Fund CDBG Fund COPS Fund CLEEP Fund - 746,560 - - - 15,700 125,018 80,482 114,618 - 127 4,549 - 2,077 366 15,827 876,127 80,482 116,695 366 - - 4,700 14,781 - 71,982 - 2,565 14,781 71,982 7,265 Excess (Deficiency) of Revenues Over (Under) Expenditures 1,046 876,127 8,500 109,430 366 Other Financing Sources (Uses): Transfers in - - - - Transfers out - (115,619) (8,507) (87,783) Total Other Financing Sources (Uses) (115,619) (8,507) (87,783) Net Change in Fund Balances 1,046 760,508 (7) 21,647 366 Fund Balances, Beginning of Year 14,525 159,940 7 140,350 31,578 Fund Balances, End of Year $ 15,571 $ 920,448 $ $ 161,997 $ 31,944 74 CITY OF DIAMOND BAR COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2016 (CONTINUED) Revenues: Taxes Licenses and permits Intergovernmental Charges for services Use of money and property Miscellaneous Total Revenues Expenditures: Current: General government Public safety Community development Parks and recreation Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year Special Revenue Funds Landscape Measure R Maintenance Local Return PEG Fees Waste Hauler District Fund Fund Fund Fund $ 683,346 $ - $ 97,886 $ - - - - 123,028 - 633,707 - - - 7,735 1,309 1,052 539,465 1,222,811 641,442 99,195 124,080 748,390 - 539,464 - 19,613 1,287,854 19,613 (65,043) 641,442 79,582 124,080 98,796 - (630,373) - (169,240) 98,796 (630,373) (169,240) 33,753 11,069 79,582 (45,160) - 717,620 94,317 122,978 $ 33,753 $ 728,689 $ 173,899 $ 77,818 75 CITY OF DIAMOND BAR COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2016 Revenues: Taxes Licenses and permits Intergovernmental Charges for services Use of money and property Miscellaneous Total Revenues Expenditures: Current: General government Public safety Community development Parks and recreation Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year VII) Debt Service Funds Public Financing Authority 30 30 1,150 Total Governmental Funds $ 781,232 937,938 4,340,352 1,411,775 70,857 539,465 8,081,619 1,150 4,700 525,620 71,625 2,398,375 576,966 385,000 385,000 470,741 470,741 856,891 4,434,177 (856,861) 3,647,442 856,887 1,256,385 - (3,317,601) 856,887 (2,061,216) 26 1,586,226 3 5,723,418 $ 29 $ 7,309,644 CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE STATE GAS TAX FUND YEAR ENDED JUNE 30, 2016 77 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 774,586 $ 774,586 $ 774,586 $ - Resources (Inflows): Intergovernmental 1,290,660 1,263,404 1,222,439 (40,965) Use of money and property 3,500 5,500 6,170 670 Amounts Available for Appropriations 2,068,746 2,043,490 2,003,195 (40,295) Charges to Appropriation (Outflow): Transfers out 2,056,416 2,230,919 1,633,593 597,326 Total Charges to Appropriations 2,056,416 2,230,919 1,633,593 597,326 Budgetary Fund Balance, June 30 $ 12,330 $ (187,429) $ 369,602 $ 557,031 77 CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE PROPOSITION A TRANSIT FUND YEAR ENDED JUNE 30, 2016 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Charges for services Use of money and property Amounts Available for Appropriations Charges to Appropriation (Outflow): Parks, recreation and culture Highways and Streets Capital outlay Transfers out Total Charges to Appropriations Variance with Budgetary Fund Balance, June 30 $ 236,340 $ 279,725 $ 961,323 $ 681,598 78 Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 402,596 $ 402,596 $ 402,596 $ - 1,021,564 1,021,564 1,018,034 (3,530) 1,075,000 1,075,000 881,565 (193,435) 6,500 6,500 8,750 2,250 2,505,660 2,505,660 2,310,945 (194,715) 92,500 76,650 71,625 5,025 1,504,630 1,504,630 1,263,497 241,133 14,500 14,500 14,500 - 657,690 630,155 - 630,155 2,269,320 2,225,935 1,349,622 876,313 Budgetary Fund Balance, June 30 $ 236,340 $ 279,725 $ 961,323 $ 681,598 78 CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE PROPOSITION C TRANSIT FUND YEAR ENDED JUNE 30, 2016 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriations Charges to Appropriation (Outflow): Highways and Streets Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 79 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 404,804 $ 404,804 $ 404,804 $ - 847,360 847,360 847,210 (150) 6,000 6,000 6,674 674 1,258,164 1,258,164 1,258,688 524 578,061 578,061 386,488 191,573 897,600 634,765 207,185 427,580 1,475,661 1,212,826 593,673 619,153 $ (217,497) $ 45,338 $ 665,015 $ 619,677 79 CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE INTEGRATED WASTE MANAGEMENT FUND YEAR ENDED JUNE 30, 2016 ` Budgetary Fund Balance, July 1 Resources (Inflows): Charges for services Use of money and property Amounts Available for Appropriations Charges to Appropriation (Outflow): Community development Capital outlay Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Fig Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 1,169,522 $ 1,169,522 $ 1,169,522 $ - 512,000 512,000 530,210 18,210 8,000 10,000 12,807 2,807 1,689,522 1,691,522 1,712,539 21,017 551,227 779,627 430,469 349,158 - - 824 (824) 60,066 60,066 60,066 - 611,293 839,693 491,359 348,334 $ 1,078,229 $ 851,829 $ 1,221,180 $ 369,351 Fig CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE TRAFFIC IMPROVEMENT FUND YEAR ENDED JUNE 30, 2016 Budgetary Fund Balance, July 1 Resources (Inflows): Licenses and permits Use of money and property Transfers in Amounts Available for Appropriations Charges to Appropriation (Outflow): Highways and streets Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 81 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 1,330,925 $ 1,330,925 $ 1,330,925 $ - 127,681 127,681 68,350 (59,331) 3,000 8,000 14,829 6,829 - - 300,702 300,702 1,461,606 1,466,606 1,714,806 248,200 16,465 16,465 - 16,465 1,082,035 1,213,480 195,489 1,017,991 1,098,500 1,229,945 195,489 1,034,456 $ 363,106 $ 236,661 $ 1,519,317 $ 1,282,656 81 CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE SEWER MITIGATION FUND YEAR ENDED JUNE 30, 2016 Budgetary Fund Balance, July 1, as restated Resources (Inflows): Use of money and property Amounts Available for Appropriations Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 108,251 $ 108,251 -$--1 08,251 $ - 1,000 1,255 255 108,251 109,251 109,506 255 Budgetary Fund Balance, June 30 $ 231 $ 1,231 $ 109,506 $ 108,275 82 CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE AIR QUALITY IMPROVEMENT FUND YEAR ENDED JUNE 30, 2016 N Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 207,205 $ 207,205 $ 207,205 $ - Resources (Inflows): Intergovernmental 65,000 65,000 72,066 7,066 Use of money and property 750 1,750 2,460 710 Amounts Available for Appropriations 272,955 273,955 281,731 7,776 Charges to Appropriation (Outflow): Transfers out 220,000 220,000 13,747 206,253 Total Charges to Appropriations 220,000 220,000 13,747 206,253 Budgetary Fund Balance, June 30 $ 52,955 $ 53,955 $ 267,984 $ 214,029 N CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE TRAILS & BIKEWAYS FUND YEAR ENDED JUNE 30, 2016 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriations Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) 36,053 36,053 117,497 81,444 250 250 - (250) 36,303 36,303 117,497 81,194 162,021 130,021 117,497 12,524 162,021 130,021 117,497 12,524 Budgetary Fund Balance, June 30 $ (125,718) $ (93,718) $ - $ 93,718 84 CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE MTA GRANT FUND YEAR ENDED JUNE 30, 2016 85 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ - $ - $ - $ - Resources (Inflows): Intergovernmental 2,361,266 2,361,266 78,502 (2,282,764) Amounts Available for Appropriations 2,361,266 2,361,266 78,502 (2,282,764) Charges to Appropriation (Outflow): Transfers out 2,361,266 2,366,261 78,502 2,287,759 Total Charges to Appropriations 2,361,266 2,366,261 78,502 2,287,759 Budgetary Fund Balance, June 30 $ - $ (4,995) $ - $ 4,995 85 CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE BEVERAGE CENTER RECYCLING GRANT FUND YEAR ENDED JUNE 30, 2016 EM Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 44,211 $ 44,211 $ 44,211 $ - Resources (Inflows): Intergovernmental 14,678 14,678 15,079 401 Use of money and property 200 500 667 167 Amounts Available for Appropriations 59,089 59,389 59,957 568 Charges to Appropriation (Outflow): Community development 22,744 22,744 8,388 14,356 Total Charges to Appropriations 22,744 22,744 8,388 14,356 Budgetary Fund Balance, June 30 $ 36,345 $ 36,645 $ 51,569 $ 14,924 EM CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE USED OIL BLOCK GRANT FUND YEAR ENDED JUNE 30, 2016 Variance with E-A Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 14,525 $ 14,525 $ 14,525 $ - Resources (Inflows): Intergovernmental 16,021 16,021 15,700 (321) Use of money and property - 100 127 27 Amounts Available for Appropriations 30,546 30,646 30,352 (294) Charges to Appropriation (Outflow): Community development 16,021 16,021 14,781 1,240 Total Charges to Appropriations 16,021 16,021 14,781 1,240 Budgetary Fund Balance, June 30 $ 14,525 $ 14,625 $ 15,571 $ 946 E-A CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE PARK AND FACILITY DEVELOPMENT FUND YEAR ENDED JUNE 30, 2016 Budgetary Fund Balance, July 1 Resources (Inflows): Licenses and permits Intergovernmental Use of money and property Transfers in Amounts Available for Appropriations Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with LIE Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 159,940 $ 159,940 $ 159,940 $ - - - 746,560 746,560 107,000 107,000 125,018 18,018 1,000 2,000 4,549 2,549 215,400 215,400 - (215,400) 483,340 484,340 1,036,067 551,727 230,195 261,497 115,619 145,878 230,195 261,497 115,619 145,878 $ 253,145 $ 222,843 $ 920,448 $ 697,605 LIE CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG FUND) YEAR ENDED JUNE 30, 2016 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Amounts Available for Appropriations Charges to Appropriation (Outflow): Community development Transfers out Total Charges to Appropriations Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 7 $ 7 $ 7 $ 289,834 289,834 80,482 (209,352) 289,841 289,841 80,489 (209,352) 128,521 128,521 71,982 56,539 161,313 161,313 8,507 152,806 289,834 289,834 80,489 209,345 Budgetary Fund Balance, June 30 $ 7 $ 7 $ $ (7) M CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE CITIZENS OPTION FOR PUBLIC SAFETY (COPS) FUND YEAR ENDED JUNE 30, 2016 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriations Charges to Appropriation (Outflow): Public safety Capital outlay Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 all Variance with Final Budget BudgetAmounts Actual Positive Original Final Amounts -$-1 (Negative) $ 140,350 $ 140,350 40,350 $ - 100,000 100,000 114,618 14,618 1,000 1,400 2,077 677 241,350 241,750 257,045 15,295 6,500 6,500 4,700 1,800 5,000 5,000 2,565 2,435 102,186 102,186 87,783 14,403 113,686 113,686 95,048 18,638 $ 127,664 $ 128,064 $ 161,997 $ 33,933 all CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE CALIFORNIA LAW ENFORCEMENT EQUIPMENT PROGRAM (CLEEP) FUND YEAR ENDED JUNE 30, 2016 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Amounts Available for Appropriations Charges to Appropriation (Outflow): Capital outlay Total Charges to Appropriations Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 31,578 $ 31,578 7 31,578 $ - 200 400 366 (34) 31,778 31,978 31,944 (34) 10,000 10,000 10,000 10,000 10,000 - 10,000 Budgetary Fund Balance, June 30 $ 21,778 $ 21,978 $ 31,944 $ 9,966 91 CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE LANDSCAPE MAINTENANCE DISTRICT FUND YEAR ENDED JUNE 30, 2016 Budgetary Fund Balance, July 1 Resources (Inflows): Taxes Miscellaneous Transfers in Amounts Available for Appropriations Charges to Appropriation (Outflow): Highways and Streets Capital outlay Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 92 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) 684,398 684,398 683,346 (1,052) - 539,465 539,465 284,032 311,948 98,796 (213,152) 968,430 1,535,811 1,321,607 (214,204) 998,557 949,973 748,390 201,583 - 539,465 539,464 1 - 5,143 - 5,143 998,557 1,494,581 1,287,854 206,727 $ (30,127) $ 41,230 $ 33,753 $ (7,477) 92 CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE MEASURE R LOCAL RETURN FUND YEAR ENDED JUNE 30, 2016 Variance with 93 Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 717,620 $ 717,620 $ 717,620 $ Resources (Inflows): Intergovernmental 635,528 635,528 633,707 (1,821) Use of money and property 5,500 5,500 7,735 2,235 Amounts Available for Appropriations 1,358,648 1,358,648 1,359,062 414 Charges to Appropriation (Outflow): Transfers out 1,282,791 1,343,446 630,373 713,073 Total Charges to Appropriations 1,282,791 1,343,446 630,373 713,073 Budgetary Fund Balance, June 30 $ 75,857 $ 15,202 $ 728,689 $ 713,487 93 CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE PEG FEES FUND YEAR ENDED JUNE 30, 2016 94 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 94,317 $ 94,317 $ 94,317 $ - Resources (Inflows): Taxes 100,000 100,000 97,886 (2,114) Use of money and property 500 1,000 1,309 309 Amounts Available for Appropriations 194,817 195,317 193,512 (1,805) Charges to Appropriation (Outflow): Capital outlay 102,500 102,500 19,613 82,887 Total Charges to Appropriations 102,500 102,500 19,613 82,887 Budgetary Fund Balance, June 30 $ 92,317 $ 92,817 $ 173,899 $ 81,082 94 CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE WASTE HAULER FUND YEAR ENDED JUNE 30, 2016 Budgetary Fund Balance, July 1 Resources (Inflows): Licenses and permits Use of money and property Amounts Available for Appropriations Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 122,978 $ 122,978 $ 122,978 $ - 124,028 124,028 123,028 (1,000) 500 1,000 1,052 52 247,506 248,006 247,058 (948) 246,201 246,201 169,240 76,961 246,201 246,201 169,240 76,961 Budgetary Fund Balance, June 30 $ 1,305 $ 1,805 $ 77,818 $ 76,013 49 CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE CAPITAL IMPROVEMENT FUND YEAR ENDED JUNE 30, 2016 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Miscellaneous Transfers in Amounts Available for Appropriations Charges to Appropriation (Outflow): Capital outlay Total Charges to Appropriations Budgetary Fund Balance, June 30 $ (2,214,070) $ 333,754 $ 18,047 $ (315,707) Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ (71,561) $ (71,561) $ (71,561) $ - 426,892 456,185 100,841 (355,344) 4,088,333 4,088,333 - (4,088,333) 15,518,136 16,181,225 4,832,321 (11,348,904) 19,961,800 20,654,182 4,861,601 (15,792,581) 22,175,870 20,320,428 4,843,554 15,476,874 22,175,870 20,320,428 4,843,554 15,476,874 Budgetary Fund Balance, June 30 $ (2,214,070) $ 333,754 $ 18,047 $ (315,707) CITY OF DIAMOND BAR BUDGETARY COMPARISON SCHEDULE PUBLIC FINANCING AUTHORITY YEAR ENDED JUNE 30, 2016 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Transfers in Amounts Available for Appropriations Charges to Appropriation (Outflow): General government Debt service: Principal retirement Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) - - 30 30 857,141 857,141 856,887 (254) 857,144 857,144 856,920 (224) 1,185 1,185 1,150 35 385,000 385,000 385,000 - 470,956 470,956 470,741 215 857,141 857,141 856,891 250 $ 3 $ 3 $ 29 $ 26 97 CITY OF DIAMOND BAR COMBINING STATEMENT OF NET POSITION INTERNAL SERVICE FUNDS JUNE 30, 2016 Assets: Current: Cash and investments Receivables: Accounts Total Current Assets Noncurrent: Capital assets - net of accumulated depreciation Total Noncurrent Assets Total Assets Liabilities and Net Position: Liabilities: Current: Accounts payable Total Liabilities Net Position: Investment in capital assets Unrestricted Total Net Position Total Liabilities and Net Position Governmental Activities - Intemal Service Funds Self Equipment Computer Building Insurance Replacement Equipment Facility & Fund Fund Replacement Maintenance Totals $ 1,045,112 $ 565,751 $ 326,976 $ 593,459 $ 2,531,298 9,000 - 1,059 10,059 1,045,112 574,751 326,976 594,518 2,541,357 170,174 323,619 - 493,793 170,174 323,699 493,793 $ 1,045,112 $ 744,925 $ 650,595 $ 594,518 $ 3,035,150 $ 42,830 $ 3,034 $ - $ - $ 45,864 42,830 3,034 - 45,864 - 170,174 323,619 - 493,793 1,002,282 571,717 326,976 594,518 2,495,493 1,002,282 741,891 650,595 594,518 2,989,286 $ 1,045,112 $ 744,925 $ 650,595 $ 594,518 $ 3,035,150 9M CITY OF DIAMOND BAR COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET POSITION INTERNAL SERVICE FUNDS JUNE 30, 2016 Operating Expenses Administration and general Governmental Activities - Internal Service Funds 38,548 - Self Equipment Computer Building Insurance premiums 423,335 Insurance Replacement Equipment Facility& - 423,335 Fund Fund Replacement Maintenance Totals Operating Revenues: - 62,176 Depreciation expense Sales and service charges $ - $ - $ - $ 10,048 $ 10,048 Miscellaneous - 9,000 - - 9,000 182,368 - 710,202 Total Operating Revenues 9,000 - 10,048 19,048 Operating Expenses Administration and general - 38,548 - - 38,548 Insurance premiums 423,335 - - - 423,335 Equipment repair and maintenance - 29,417 32,759 - 62,176 Depreciation expense - 36,534 149,609 - 186,143 Total Operating Expenses 423,335 104,499 182,368 - 710,202 Operating Income (Loss) (423,335) (95,499) (182,368) 10,048 (691,154) Nonoperating Revenues (Expenses): Interest revenue 6,379 7,145 3,454 4,577 21,555 Total Nonoperating Revenues(Expenses) 6,379 7,145 3,454 4,577 21,555 Income (Loss) Before Transfers (416,956) (88,354) (178,914) 14,625 (669,599) Transfers in 412,204 100,000 200,000 712204 Changes in Net Position (4,752) (88,354) (78,914) 214,625 42,605 Net Position: Beginning of Year 1,007,034 830,245 729,509 379,893 2,946,681 End of Fiscal Year $ 1,002,282 $ 741,891 $ 650,595 $ 594,518 $ 2,989,286 CITY OF DIAMOND BAR COMBINING STATEMENT OF CASH FLOWS INTERNAL SERVICE FUNDS YEAR ENDED JUNE 30, 2016 Reconciliation of Operating Income to Net Cash Governmental Activities - Internal Service Funds Computer Building Self Equipment Equipment Facility& $ (423,335) $ (95,499) Insurance Replacement Replacement Maintenance Fund Fund Fund Fund Totals Cash Flows from Operating Activities: Depreciation - Insurance Premiums paid $ (232,743) $ - $ - $ - $ (232,743) Payments to suppliers - (64,931) (137,564) - (202,495) Cash received from others 42,830 - - 10,020 52,850 Net Cash Provided (Used) by Operating Activities (189,913) (64,931) (137,564) 10,020 (382,388) Cash Flows from Non -Capital 30,568 44,804 (28) 308,766 Net Cash Provided (Used) by Financing Activities: , Operating Activities Cash transfers in 412,204 - 100,000 200,000 712,204 Net Cash Provided (Used) by Non -Capital Financing Activities 412,204 100,000 200,000 712,204 Cash Flows from Capital and Related Financing Activities: Acquisition and construction of capital assets (107,077) (52,335) (159,412) Net Cash Provided (Used) by Capital and Related Financing Activities (107,077) (52,335) (159,412) Cash Flows from Investing Activities: Interest received 6,379 7,145 3,454 4,577 21,555 Net Cash Provided (Used) by Investing Activities 6,379 7,145 3,454 4,577 21,555 Net Increase (Decrease) in Cash and Cash Equivalents 228,670 (164,863) (86,445) 214,597 191,959 Cash and Cash Equivalents at Beginning of Year 816,442 730,614 413,421 378,862 2,339,339 Cash and Cash Equivalents at End of Year $ 1,045,112 $ 565,751 $ 326,976 $ 593,459 $ 2,531,298 Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities: Operating income (loss) $ (423,335) $ (95,499) $ (182,368) $ 10,048 $ (691,154) Adjustments to reconcile operating income (loss) net cash provided (used) by operating activities: Depreciation - 36,534 149,609 - 186,143 (Increase) decrease in accounts receivable 189,142 (9,000) - (28) 180,114 (Increase) decrease in prepaid expense 1,450 - - - 1,450 Increase (decrease) in accounts payable 42,830 3,034 (104,805) - (58,941) Total Adjustments 233,422 30,568 44,804 (28) 308,766 Net Cash Provided (Used) by Operating Activities $ (189,913) $ (64,931) $ (137,564) $ 10,020 $ (382,388) 100 DESCRIPTION OF STATISTICAL SECTION CONTENTS June 30, 2016 This part of the City of Diamond Bar's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information say about the government's overall financial health. Contents: Schedules Financial Trends — These schedules contain trend information to help the reader understand how the city's financial performance and well-being have changed over time. 1 -4 Revenue Capacity — These schedules contain information to help the reader assess the city's most significant local revenue source, the property tax. 5 - S Debt Capacity — These schedules present information to help the reader assess the affordability of the City's current levels of outstanding debt and the City's ability to 9-11 issue additional debt in the future. Demographic and Economic Information — These schedules offer demographic and economic indicators to help the reader understand the environment within which the City's financial activities take place. 12-13 Operating Information — These schedules contain service and infrastructure data to help the reader understand how the information in the City's financial report relates to the services the City provides and the activities it performs. 14-16 101 Governmental activities: Net investment in capital assets Restricted for: Capital projects Community development Public safety Public works Debt service Unrestricted Total governmental activities net position City of Diamond Bar Net Assets by Component Last Ten Fiscal Years (accrual basis of accounting) Fiscal Year Ended June 30, 2007 2008 2009 2010 2011 $ 375,216,400 $ 370,949,296 $ 367,529,907 $ 377,940,738 $ 381,985,940 3,446,872 2,912,276 3,526,991 1,013,495 889,176 568,280 541,482 321,747 309,533 305,915 102 2,260,872 725,667 559,920 319,815 215,610 146,567 1,644,861 453,730 3,636,487 333,694 Schedule 1 2012 2013 2014 2015 2016 $ 382,660,310 $ 378,511,311 $ 372,068,596 $ 368,779,901 $ 363,216,277 163,603 165,587 135,914 207,205 267,984 958,293 1,084,434 1,174,082 1,482,522 2,382,667 285,508 196,503 140,747 171,928 193,941 3,504,339 3,964,252 4,015,113 3,862,123 4,465,023 2 3 4 3 29 18,288,491 18,508,423 20,894,700 20,659,058 22,742,992 $ 405,860,546 $ 402,430,513 $ 398,429,156 $ 395,162,740 $ 393,268,913 W8163 City of Diamond Bar Changes in Net Position Last Ten Fiscal Years (accrual basis of accounting) Program revenues: Fiscal Year Ended June 30, 2007 2008 2009 2010 2011 Expenses: Charges for services Governmental activities: General Government 262,541 225,553 132,262 General government $ 4,784,314 $ 4,473,666 $ 5,159,300 $ 4,973,685 $ 6,370,986 Public safety 4,876,435 4,944,729 5,396,083 5,526,099 5,591,049 Highways and streets 14,019,550 12,034,669 13,931,211 12,287,325 10,619,860 Community development 2,292,757 2,251,196 1,959,303 1,624,547 1,969,540 Parks, recreation and culture 4,779,588 5,188,977 4,950,687 5,091,215 5,153,264 Interest on long-term debt 498,042 392,548 177,633 57,948 72,592 Total general expenses 31,250,686 29,285,785 31,574,217 29,560,819 29,777,291 Program revenues: Governmental activities: Charges for services General Government 262,541 225,553 132,262 131,633 118,016 Public safety 537,068 632,980 596,375 605,262 558,544 Highways and streets 3,493,798 2,851,187 1,732,985 2,070,167 2,400,272 Community development 996,424 567,302 438,563 430,081 955,380 Parks, recreation and culture 1,385,788 1,581,597 1,705,282 1,754,789 1,829,409 Operating grants and contributions 6,968,824 4,307,074 5,588,818 4,358,895 3,685,378 Capital grants and contributions 1,254,314 219,193 2,272,580 15,960,279 40,779 Total governmental activities program revenues 14,898,757 10,384,886 12,466,865 25,311,106 9,587,778 General revenues: Taxes Property taxes 3,754,955 3,927,073 4,001,276 3,837,288 4,187,896 Transient occupancy taxes 774,757 800,390 633,075 569,916 642,509 Sales taxes 3,943,345 4,102,177 3,085,223 3,122,229 3,355,127 Franchise taxes 1,064,621 1,024,710 1,093,039 1,115,980 1,259,471 Othertaxes 331,096 283,433 199,365 259,384 172,687 Unrestricted Motor vehicle in lieu 4,356,641 4,563,127 4,687,515 4,599,922 4,766,225 Use of money and property 1,476,010 1,420,988 833,270 618,963 474,598 Other revenues 41,362 4,388 304,463 7,090 91,975 Loss on disposal of capital asset Total general revenues 15,742,787 16,126,286 14,837,226 14,130,772 14,950,488 Change in net position (609,142) (2,774,613) (4,270,126) 9,881,059 (5,239,025) Net position at beginning of year 414,680,540 414,071,398 411,296,785 407,026,659 416,022,622 Restatement of net position (885,096) Net position at end of year $ 414,071,398 $ 411,296,785 $407,026,659 $416,022,622 $410,783,597 Source: City Finance Department 104 Schedule 2 2012 2013 2014 2095 $ 6,384,072 $ 6,942,983 $ 7,301,502 $ 6,524,968 $ 5,897,286 6,104,982 5,831,227 5,627,026 5,929,156 6,216,279 11,248,137 10,197,098 10,599,386 10,225,922 11,966,721 2,126,906 1,980,646 2,346,073 21587,504 2,127,206 5,559,427 5,591,916 6,463,192 61300,920 6,137,787 848,976 487,369 477,201 466,662 455,700 32,272,500 31,031,239 32,814,380 32,035,132 32,800,979 247,248 160,379 770,908 587,081 661,910 491,831 502,948 559,008 523,145 470,722 2,555,900 2,604,053 21671,741 5,536,984 4,389,876 1,006,971 1,196,806 1,413,094 2,463,932 1,820,325 1,753,585 11689,497 1,804,189 1,758,319 1,684, 814 4,992,856 4,024,537 4,203,990 4,443,765 3,687,015 1,242,636 690,732 207,971 717,961 1,455,770 12,291,027 10,868,952 11,630,901 16,031,187 14,170,432 3,951,722 4,080,273 4,307,077 4,448,566 4,665,140 692,162 782,952 851,249 935,355 994,476 3,397,259. 3,546,239 3,658,327 3,974,564 4,598,858 1,415, 924 1,465, 666 1,393, 584 11460,342 1,431,513 202,951 333,250 471,455 442,914 523,015 4,646,985 4,659,994 4,862,100 5,133,910 5,411,143 145,408 6,307 256,758 244,275 524,918 46,342 533,475 52,891 114,545 703,457 (21057) 1,328,681 14,498,753 15,387,099 17,182,122 16,754,471 18,852,520 (5,482,720) (4,775,188) (4,001,357) 750,526 221,973 410,783,597 405,860,546 402,430,513 398,429,156 395,162,740 559,669 1,345,156 (4,016,942) (2,115,800) $405,860,546 $402,430,513 $398,429,156 $395,162,740 $393,268,913 105 THIS PAGE INTENTIONALLY LEFT BLANK 106 General fund: Nonspendable: Prepaid costs Committed to: Emergency contingencies Unassigned Total general fund All other governmental funds: Restricted for: Comm development projects Public safety Highways and streets Capital Projects Debt service Assigned to: Capital Projects Unassigned City of Diamond Bar Schedule 3 Fund Balances of Governmental Funds Last Ten Fiscal Years (modified accrual basis of accounting) 2011 2012 2013 2014 2015 2016 41,451 $ 28,114 $ 26,331 $ 62,752 $ 75,887 $ 75,866 4,500,000 4,500,000 4,500,000 4,500,000 4,500,000 4,500,000 16,726,964 12,616,200 13,010,385 15,199,698 17,656,659 19,350,943 21,268,415 17,144,314 17,536,716 19,762,450 22,232,546 23,926,809 1,644,861 958,293 750 1,174,082 1,482,522 2,382,667 453,730 285,508 $ 1,612,181 140,747 171,928 193,941 3,271,595 3,170,407 1,084,434 4,015,113 3,862,123 4,465,023 146,567 164,867 196,503 135,914 207,205 267,984 333,694 2 3.964,252 4 3 29 165,587 3 2,730 (88,639) (71,561) (905,935) Total all other governmental funds 5,850,447 4,579,077 (3,466) 5,377,221 5,652,220 6,403,709 Total fund balances General fund: Reserved Unreserved Total general fund All other governmental funds: Reserved Unreserved, reported in: Special revenue funds Debt Service Fund Capital projects funds 5,410,793 $27,118,862 $ 21,723,391 $ 22,947,509 $ 25,139,671 $ 27;884,766 $ 30,330,518 5,736,366 4,955,552 (4,681,728) (5,703,854) 5,423,979 5,218,642. (2,701,642) (2,020,782) Total all other governmental funds 4,366,089 5,061,948 5,476,863 4,932,937 Total fund balances $34,827,639 $ 37,991,462 $ 37,130,401 $ 35,730,035 Note: The City implemented GASB 54, titled "Fund Balance Reporting and Governmental Fund Type Definitions" as of the fiscal year ended June 30, 2011. Source: City Finance Department 107 Fiscal Year Ended June 30, 2007 2008 2009 2010 $ 1,893,287 $ 1,864,387 $ 1,612,181 $ 1,955,477 28,568,263 31,065,127 30,041,357 28,841,621 30,461,550 32,929,514 31,653,538 30,797,098 3,311,451 5,810,250 2,754,526 1,735,077 5,736,366 4,955,552 (4,681,728) (5,703,854) 5,423,979 5,218,642. (2,701,642) (2,020,782) Total all other governmental funds 4,366,089 5,061,948 5,476,863 4,932,937 Total fund balances $34,827,639 $ 37,991,462 $ 37,130,401 $ 35,730,035 Note: The City implemented GASB 54, titled "Fund Balance Reporting and Governmental Fund Type Definitions" as of the fiscal year ended June 30, 2011. Source: City Finance Department 107 City of Diamond Bar Changes in Fund Balances, Governmental Funds Last Ten Fiscal Years (modified accrual basis of accounting) Source: City Finance Department 108 Fiscal Year Ended June 30, 2007 2008 2009 2010 2011 Revenues: Taxes $ 9,876,760 $ 10,165,881 $ 9,119,375 $ 8,591,893 $ 9,646,883 Special assessments 541,382 543,561 550,822 556,989 556,562 Intergovernmental 11,169,052 9,896,948 .12,081,466 11,478,456 9,441,959 Charges for services 1,002,210 1,111,655 1,460,828 3,191,416 3,390,367 Fines and forfeitures 546,902 637,484 601,533 607,936 567,575 Licenses and permits 4,247,626 3,121,476 1,445,324 640,287 818,913 Use of money and property 1,716,194 1,629,257 938,053 648,503 499,377 Other 767,457 826,177 1,018,956 30,766 113,578 Total revenues 29,867,583 27,932,439 27,216,357 25,746,246 25,035,214 Expenditures: Current: General government 4,402,235 3,987,656 5,071,860 4,435,858 4,977,021 Public safety 4,880,290 4,933,958 5,407,476 5,524,279 5,580,507 Public works 5,114,274 4,926,418 5,607,870 5,183,964 5,002,456 Parks, recreation and culture 3,475,549 3,714,762 3,673,282 3,655,029 3,712,194 Community development 2,292,757 2,246,496 1,945,951 1,604,220 1,960,125 Capital outlay 5,344,935 4,271,890 5,508,167 5,161,924 11,480,595 Debt service: Principal retirement 240,000 255,000 265,000 280,000 290,000 Interest and fiscal charges 493,840 411,583 187,212 33,904 37,461 Total expenditures 26,243,880 24,747,763 27,666,818 25,879,178 33,040,359 Excess (deficiency) of revenues over (Linder) expenditures 3,623,703 35184,676 (450,461) (132,932) (8,005,145) Other financing sources (uses): Bond issued or refinancing Bonds discount or premium Transfers in 6,030,764 7,266,149 6,629,225 4,379,718 2,929,528 Transfers out (6,354,106) (7,608,749) (7,039,825) (4,795,374) (3,535,556) Proceeds from sale of capital asset Contribution to OPEB Trust Total other financing sources (uses) (323,342) (342,600) (410,600) (415,656) (606,028) Net changes in fund balances $ 3,300,361 $ 2,842,076 $ (861,061) $ (548,588) $ (8,611,173) Debt service as a percentage of noncapital expenditures 2.91% 2.89% 1.77% 1.35% 1.45% Source: City Finance Department 108 Schedule 4 2012 2013 2014 2015 2016 $ 9,664,801 $ 10,200,419 $ 10,638,609 $ 10,730,234 $ 12,930,081 547,209 550,609 549,402 672,492 781,232 11,053,326 10,427,352 10,281,985 11,185,489 10,384,417 3,190,675 3,238,165 3,321,883 3,344,356 3,101,103 509,166 522,142 582,844 523,145 470,722 1,127,569 1,238,626 1,542,765 5,474,765 4,121,387 183,507 30,116 281,752 273,656 563,300 54.634 551.710 85,558 136,786 716,914 5,485,001 4,214,834 5,115,321 5,040,491 5,177,288 5,731,595 5,678,614 5,602,021 5,914,404 6,201,985 6,609,087 5,263,046 5,698,765 5,216,083 5,531,705 4,090,551 4,050,161 4,406,954 4,225,938 4,232,431 2,114,433 2,010,040 2,225,647 2,540,430 2,313,053 6,702,615 3,031,168 2,518,617 4,646,891 5,598,997 12,510,000 335,000 350,000 365,000 385,000 406,626 502,291 492,159 481,656 470,741 as ada 908 25 085 154 26.409.484 28.430.893 29.911,200 (17,319,021) 1,673,985 875,314 3,910,030 3,157,956 11,790,000 252,381 6,085,337 51195,892 4,856,728 7,084,629 7,287,721 (6,494,449) (5,690,201) (5,822,286) (8,249,564) (7,999,925) 2,282,406 11,633,269 (494,309) 1,316,848 (1,164,935) (796,965) $ (5,685,752) $ 1,179,676 $ 2,192,162 $ 2,745,095 $ 2,360,991 35.00% 3.49% 3.35% 3.48% 109 3.24% THIS PAGE INTENTIONALLY LEFT BLANK 110 City of Diamond Bar Schedule 5 Assessed and Estimated Actual Values of Taxable Property 2006/07 - 2015/16 Taxable Property Values (unaudited) Fiscal Year Real Property Less Total Taxable Total Ended Secured Unsecured Other Tax Assessed Direct June 30 Property Property Property Exemptions Value Tax Rate % Change 2006-07 $ 6,359,723,846 $90,751,985 $ 134,088 $ 28,682,577 $ 6,421,927,342 0.05280 9.31% 2007-08 6,824,177,817 109,704,881 0 39,859,238 6,894,023,460 0.05485 7.35% 2008-09 7,151,359,322 99,170,064 0 48,909,164 7,201,620,222 0.05270 4.46% 2009-10 7,071,193,381 90,528,493 0 66,422,679 7,095,299,195 0.05274 -1.48% 2010-11 71183,008,793 81,410,401 0 70,706,628 7,193,712,566 0.05270 1.39% 2011-12 7,347,032,537 77,283,606 0 74,296,191 7,350,019,952 0.05268 2.17% 2012-13 7,471,528,800 76,724,231 0 78,856,697 7,469,396,334 0.05267 1.62% 2013-14 7,765,883,788 69,544,511 0 83,574,453 7,751,853,846 0.05264 3.78% 2014-15 8,201,610,010 70,524,426 0 83,189,280 8,188,945,156 0.05260 5.64% 2015-16 8,649,508,385 72,343,401 0 85,103,082 8,636,748,704 0.05256 5.47% $10,000,000,000 $9,000,000,000 $8,000,000,000 $7,000,000,000 $6,000,000,000 $5,000,000,000 $4,000,000,000 $3,000,000,000 $2,000,000,000 $1,000,000,000 Net Assessed Value Exempt values are not included in Total Net Taxable Values. The assessed valuation data shown above represents the only data currently available with respect to the actual market value of taxable property and is subject to the limitations described above. Prior to 2007, all SBE Nonunitary Railroad Properties were taxed at the tax rate area level. As of 2007, there was legislation passed that requires Counties to track this value for the each county in a specific tax rate area and it's distributed differently. Therefore from this year forward, Cities can no longer keep tracking how much value there is on railroad properties within each City. Source: HDL Conan & Cone and Los Angeles County Auditor/Controller-Property Tax Division 111 City of Diamond Bar Direct and Overlapping Property Tax Rates (Rate per $100 of Assessed Value) Agency 2006107 2007108 2008109 2009110 2010111 Basic Levy* 1.00000 1.00000 1.00000 1.00000 1.00000 County Detention Facilities 1987 Debt 0.00066 0.00000 0.00000 0.00000 0.00000 LA County Flood Control 0.00005 0.00000 0.00000 0.00000 0.00000 Metropolitan Water District 0.00470 0.00450 0.00430 0.00430 0.00370 Mt. San Antonio College 0.02530 0.01750 0.02333 0.02571 0.02636 Pomona Unified School Dist 0.12401 0.11379 0.11577 0.14546 0.17721 Walnut Valley Unified School Dist 0.08749 0.08462 0.11297 0.11674 0.11839 Total Direct & Overlapping Tax Rates 1.2422 1.2204 1.2564 1.2922 1.3257 City's Share of 1% Levy Per Prop 13* 0.05192 0.05192 0.05192 0.05192 0.05192 General Obligation Debt Rate Redevelopment Rate* Total Direct Rate* 0.05280 0.05485 0.05270 0.05274 0.05270 In 1978, California voters passed Proposition 13 which sets the property tax rate at a 1.00% fixed amount. This 1,00% is shared by all taxing agencies for which the subject property resides within. In addition to the 1.00% fixed amount, property owners are charged taxes as a percentage of assessed property values for the payment of any voter approved bonds for the Pomona Unified School District or Walnut Valley Unified School Districts in Diamond Bar depending on which school district the property is located in. Overlapping rates are those of local and county governments that apply to property owners within the City. Not all overlapping rates apply to all city property owners. RDA rate is based on the largest RDA tax rate area(TRA) and includes only rate(s) from indebtedness adopted prior to 1989 per California State statute. RDA direct and overlapping rates are applied only to the incredmental property values. Total Direct Rate is the weighted average of all individual direct rates applied by the government preparing the statistical section information. Source: Hdl Coren & Cone 112 Schedule 6 2011/12 2012/13 2013/14 2014/15 2015/16 1.00000 1.00000 1.00000 1.00000 1.00000 0.00000 0.00000 0.00000 0.00000 0.00000 0.00000 0.00000 0.00000 0.00000 0.00000 0.00370 0.00350 0.00350 0.00350 0.00350 0.02642 0.02896 0.02023 0.02129 0.02154 0.17364 0.18488 0.16407 0.16599 0.15364 0.11735 0.12554 0.11342 0.11510 0.09285 1.3211 1.3429 1.3012 1.3059 1.2715 0.05192 0.05192 0.05192 0.05192 0.05192 0.05268 0.05267 0.05264 0.05260 0.05256 113 Current Taxpayers Roic Diamond Hills Plaza LLC SRGMF South Grand Diamond Bar LLC BSP Senita Gateway Corp Inc Pacifica Trenton Holdings -2 LLC Roic California LLC Target Corporation Muller Rock 2 Gateway Kaiser Millenium Diamond Road Partner Margaret M. Tam Trust ETAL Top Ten Total City Total Taxpayers Nine Years Ago Behringer Harvard Western Portfolio Hampton Apartments at Diamond Bar LP CRP -2 Holdings CC Gem Gateway Limited Inc Hidden Manna Corporation Muller Rock 2 Gateway Danan Diamond Bar LLC Millennium Diamond Road Partners LLC J.F. Shea Company Inc. Margaret M. Tam Trust, Et. Al. Top Ten Total City Total Source: Hdl Coren & Cone. City of Diamond Bar Top 10 Property Taxpayers Current Year and Nine Years Ago 2016-16 Assessed Valuation $ 50,180,866 46,355,981 40,000,000 30,840,781 28,484,169 27,451,357 26,779,531 26,038,552 24,346,712 18,464,858 $ 318,942,807 $ 8,636,748,704 2006.07 Assessed Valuation $ 39,150,000 34,855,141 28,119,840 26,283,641 24,231,313 23,551,362 19,518,942 17,646,000 16,398,921 16,241,200 $ 245,996,360 $ 5,874,950,276 114 Schedule 7 Percentage of Total Net Assessed Valuation 0.58% 0.54% 0.46% 0.36% 0.33% 0.32% O.31% 0.30°/ 0.28% 0.21% 3.69% Percentage of Total Net Assessed Valuation 0,61% 0.54% 0.44% 0.41% 0.38% 0.37% 0.30% 0.27% 0.26% 0.25% 3.83% Fiscal Year Ended 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Taxes Levied for the $ 3,351,647 3,598,889 3,760,371 3,704,133 3,750,806 3,844,101 3,908,533 4,075,791 4,326,040 4,568,789 City of Diamond Bar Property Tax Levies and Collections Last Ten Fiscal Years (unaudited) Collected within the Fiscal Year of Levy Amount % to Levy $ 3,090,289 92.20% 3,276,908 91.05% 3,436,585 91.39% 3,412,996 92.14% 3,505,792 93.47°% 3,506,696 91.22% 3,778,461 96.67% 3,960,684 97.18% 4,189,390 96.84% 4,412,561 96.58°% Source: Los Angeles County Auditor/Controller, City Finance Department ifiR Schedule 8 Collections in Subsequent Years °% to Levy $ 261,359 7.80% 321,981 8.95% 323,786 8.61°% 291,137 7.86°% 245,015 6.53°% 337,405 8.78% 130,072 3.33°% 115,107 2.82% 136,650 3.16% 156,228 3.42% City of Diamond Bar Schedule 9 Ratios of Outstanding Debt by Type Last Ten Fiscal Years (Unaudited) Note: (a) Details regarding the City's outstanding lease revenue bonds can be found in the notes to the financial statements. (b) Details regarding the City's population and personal income can be found in the Demographic and Economic Statistics Table. Source: City Finance Department 116 Governmental Activities Fiscal Year Lease Unamortized Total Total % of Debt Ended Revenue Bond Premium Governmental Primary Personal Per June 30 Bonds (a) (Discount) Activities Government Income (b) Capita (b) 2007 $ 13,280,000 (119,210) $ 13,160,790 $ 13,160,790 0.72% 221 2008 13,025,000 (114,625) 12,910,375 12,910,375 0.68% 215 2009 12,760,000 (110,040) 12,649,960 12,649,960 0.66% 210 2010 12,480,000 (105,455) 12,374,545 12,374,545 0.66% 223 2011 12,190,000 (100,869) 12,089,131 12,089,131 0.62% 217 2012 11,470,000 243,853 11,713,853 11,713,853 0.63% 210 2013 11,135,000 229,727 11,364,727 11,364,727 0.57% 203 2014 10,785,000 215,601 11,000,601 11,000,601 0.55% 195 2015 10,420,000 201,475 10,621,475 10,621,475 0.55% 188 2016 10,035,000 187,349 10,222,349 10,222,349 0.53% 179 Note: (a) Details regarding the City's outstanding lease revenue bonds can be found in the notes to the financial statements. (b) Details regarding the City's population and personal income can be found in the Demographic and Economic Statistics Table. Source: City Finance Department 116 City of Diamond Bar Schedule 10 Direct and Overlapping Debt (unaudited) Gross Bonded %Applicable Net Bonded Debt Balance To City (1) Debt Direct Debt as of June 30, 2015 Diamond Bar Lease Revenue Bond $ 10,035,000 100.000 $ 10,035,000 Overlapping Debts as of June 30, 2015 (2) 330.10 Metropolitan Water District 44,916,916 0.840 377,157 809.53 Mt San Antomio CCD 2001 Series C 2006 1,000,000 10.913 109,126 809.54 Mt San Antonio CCD DS 2001, 2008 Series D 1,000,924 10.913 109,227 809.56 Mt San Antonio CCD DS 2008 Series 13A 202,351,691 10.913 22,081,860 809.57 Mt San Antonio CCD DS 2008 Series 2013B 9,555,000 10913.000 1,042,700 809.58 Mt San Antonio CCD DS 2013 Series A 70,910,000 10.913 7,738,135 809.59 Mt San Antonio CCD DS 2013 Series B 44,045,000 10.913 4,806,461 809.60 Mt San Antonio CCD DS 2008 Series 2015C 39,130,000 10.913 4,270,106 915.62 Pomona Unified School District 2000 Ser A 14,110,000 20.031 2,826,334 915.64 Pomona Unified SD Refunding 2001 Ser A 13,330,000 20.031 2,670,095 915.70 Pomona Unified School DS 2007 Ref Bonds 7,421,815 20.031 1,486,643 915.71 Pomona Unified School District 2008 Series A 4,650,000 20.031 931,428 915.72 Pomona USD DS 2008 Series B 41,300,000 20.031 8,272,687 915.73 Pomona USD 2008 Series C 10,105,000 20.031 2,024,104 915.74 Pomona USD DS 2012 Refunding Bond Series A 25,115,000 20.031 5,030,715 915.75 Pomona USD DS 2012 Refunding Bond Series B 14,000,000 20.031 2,804,301 915.76 Pomona USD DS 2008 Series D QSCBS 24,285,000 20.031 4,864,460 915.77 Pomona USD DS 2008 Series E 23,000,000 20.031 4,607,065 915.78 Pomona USD DS 2008 Series F 18,320,000 20.031 3,669,628 915.79 Pomona USD DS 2015 Ref Bonds 45,038,077 20.031 9,021,450 980.60 Walnut Valley Unified USD DS 2000 Series E 16,694,951 59.493 9,932,367 980.62 Walnut Valley Unified SO 2007 Series A (Measure S) 1,685,000 59.493 1,002,461 980.63 Walnut Valley Unified SD 2007 Series A (Measure Y) 285,887 59.493 170,083 980.64 Walnut Valley Unified SD 2011 Refunding 27,329,521 59.493 16,259,217 980.67 Walnut Valley USD 2012 Ref Bonds 5,585,000 59.493 3,322,697 980.69 Walnut Valley USD 2014 Ref Bonds Series A 24,470,000 59.493 14,557,995 980.70 Walnut Valley USD 2014 Ref Bonds Series B 40,660,000 59.493 24,189,950 Total Overlapping Debts: 770,294,782 158,178,452 Grand Total Direct and Overlapping Debt: $ 780,329,782 $ 168,213,452 Debt to Assessed Valuation Ratios as of June 30, 2016: 2015/16 Net Assessed Valuation: $ 8,636,748,704 Direct Debt 0.12% $176 2015 Total City Population: 57,081 Overlapping Debt 1.83% $2,771 Total Debt 1.95% $2,947 Note: (1) Percentage of direct and overlapping agency's assessed valuation located within boundaries of the city. (2) The overlapping debt is the portion of a larger agency, and is responsible for debt in areas outside the city. Source: Hdl Coren & Cone U.S. Census Bureau City Finance Department 117 Fiscal Year Net assessed value Add back: Exemptions Gross assessed value Conversion percentage Adjusted assessed valuation Debt limit percentage Debt limit City Debts: Revenue bonds Legal debt margin Fiscal Year City of Diamond Bar Computation of Legal Debt Margin Last Ten Fiscal Years (unaudited) Schedule 11 2012 2013 2014 2015 2016 $ 7,350,019,952 $ 7,469,396,334 $ 7,751,853,846 $ 8,188,945,156 $ 8,636,748,704 74,296,191 78,856,697 83,574,453 83,189,280 85,146,082 7,424,316,143 7,548,253,031 7,835,428,299 8,272,134,436 8,721,894,786 25% 25% 25% 25% 25% 1,856,079,036 1,887,063,258 1,958,857,075 2,068,033,609 2,180,473,697 15% 15% 15% 15% 15% 278,411,855 283,059,489 293,828,561 310,205,041 327,071,054 11,470,000 11,135,000 10,785,000 10,420,000 10,035,000 Net assessed value Add back: Exemptions Gross assessed value Conversion percentage Adjusted assessed valuation Debt limit percentage Debt limit City Debts: Revenue bonds Legal debt margin $ 266,941,855 $ 271,924,489 $ 283,043,561 $ 299,785,041 $ 317,036,054 2007 2008 2009 2010 2011 $6,421,927,342 $ 6,894,023,460 $ 7,201,620,222 $ 7,095299,195 $ 7,193,712,566 28.682,577 39,859,238 48,909,164 66,422,679 70,706,628 6,450,609,919 6,933,882,698 7,250,529,386 7,161,721,874 7,264,419,194 25% 25% 25% 25% 25% 1,612,652,480 1,733,470,675 1,812,632,347 1,790,430,469 1,816,104,799 15% 15% 15% 15% 15% 241,897,872 260,020,601 271,894,852 268,564,570 272,415,720 13,280,000 13,025,000 12,760,000 12,480,000 12,190,000 $ 228,617,872 $ 246,995,601 $ 259,134,852 $ 256,084,570 $ 260,225,720 The Government Code of the State of California provides for a legal debt limit of 15% of gross assessed valuation. However, this provision was enacted when assessed valuation was based upon 25% of market value. Effective with the 1981-82 fiscal year, each parcel is now assessed at 100% of market value (as of the most recent change in ownership for that parcel). The computations shown above reflect a conversion of assessed valuation data for each fiscal year from the current full valuation the 25% level that was in effect at the time that the legal debt margin was enacted by the State of California for local govern- ment located within the state. Source: Section 43605 of the California Government Code Hdl Coren & Cone City Finance Department 118 City of Diamond Bar Schedule 12 Demographic and Economic Statistics (unaudited) General Information Date of Incorporation April. 18, 1989 Form of Government Council -Manager Area 14.88 Square Miles Miles of Streets 128 Public Safety Police Protection Los Angeles County Sheriff Department Fire Protection Los Angeles County Fire Department Education School District Pomona Unified School District Schools 1 High School, 1 Middle School, & 4 Elementary Schools School District Walnut Valley Unified School District Schools 1 High School, 2 Middle Schools, & 4 Elementary Schools Sinale Familv Residential Full Value Sales (01/01/2012-07/31/2016 Year Full Value Sales Personal Per Capita Median 2012 789 Pop 25+ Pop 25+ Calendar 2013 Income Personal Household Unemployment Median High School Bachelor Year Population (In Thousands) Income Income Rate Age Degree Degree 2006 59.497 $ 1,827,966 $ 30,724 3.40% 2007 59,629 1,903,585 31,924 87,224 3.60% 2008 59.920 1,929,498 32,201 94,061 5.30% 2009 60,184 1,885,698 31,332 89,185 8.30°/ 39.2 93.1% 46.7% 2010 55,766 1,960,418 35,154 87,216 9.10% 39.8 92.0% 47.6% 2011 55,819 1,846,158 33,074 90,153 8.80% 40.5 92.5% 47.8% 2012 56,099 1,991;290 35,496 90,181 6.60% 40.6 92.6% 48.8% 2013 56,400 1,984,772 35,191 88,422 5.40% 41.3 92.4% 49.7% 2014 56,426 1,919,782 34,023 90,901 5.30% 40.9 92.0% 48.4% 2015 57,081 1,943,144 34,041 90,966 4.30% 41.1 91.5% 47.9% Population Distribution by Race (2010 US Census) Total Percent Asian 28,106.06 50.40% White 18,570.08 33.30% Hispanic or Latino 10,294.40 18.46% African American 2,174.87 3.90% Others - 0.00% Sinale Familv Residential Full Value Sales (01/01/2012-07/31/2016 Year Full Value Sales Average Price Median Price Median % Change 2012 789 $ 484,681 $ 417,500 2013 814 591,380 500,000 19,76% 2014 701 660,281 535,000 7.00% 2015 726 626,515 551,000 2.99% 2016 377 (Jan -Jul 2016)) 617,006 565,000 2.54% Data Source: 1. L.A. County Recorder 2. HdL Cornen & Cone 3. Us Bureau of the Census. The official population census of the United States is conducted every ten years, most recently in 2010. 4. Median household income source. US Bureau of the Census. 119 City of Diamond Bar Schedule 13 Principal Employers Current Fiscal Year and Nine Fiscal Years Ago (unaudited) Total city employment 29,300 in 2016. Name 2007 Number of % of City Employees Rank Employment South Coast Air Quality Management 762 2016 2.40% Acosta Sales & Marketing Number of 2 Percent of Company Name Employees Rank Employment Target Store - Diamond Bar 220 4 Walnut Valley Unified Schools District 1,400 1 4.90% South Coast Air Quality Management 800 2 2.80% Allstate Insurance - Claim Dept 485 3 1.70% Travelers Insurance 475 4 1.66% Pomona Unified School District 385 5 1.35% QTC/Lockheed 250 6 0.87% Liferay 200 7 0.70% Wells Fargo Bank 180 8 0.63% Kaiser Permanente 125 9 0.44% Graybar Electric 122 10 0.43% Total 4,422 15.09% Total city employment 29,300 in 2016. Name 2007 Number of % of City Employees Rank Employment South Coast Air Quality Management 762 1 2.40% Acosta Sales & Marketing 450 2 1.42% St Paul Travelers 402 3 1.26% Target Store - Diamond Bar 220 4 0.69% Diamond Bar High School 200 5 0.63% Lab Support Inc 200 6 0.63% J.F, Shea Co. Inc 135 7 0.42% Baybrook Services 120 8 0.38% Goodrich Corp 120 9 0.38% Southwest Patrol 120 10 0.38% Total 2,729 8.59% Sources: (1) State of California - Labor Market Info (2) Info USA - Government Division (3) City Manager's Office 120 City of Diamond Bar Schedule 14 Full-time and Part-time City Government Employees by Function/Program Note: The City is a contract city and as such contracts for many of its services. This includes police services, fire services, building and safety services, engineering, road maintenance and landscape maintenance. A full-time emplyee is scheduled to work 2,080 hours per year (including vacation and sick leave). Source: City Finance Department 121 Fiscal Year Ended June 30, Function 2012 2013 2014 2015 2016 General government 23 24 24 25 25 Community development 8 8 8 8 9 Community services 75 87 70 73 69 Public works 9 8 8 9 10 Total 115 127 110 115 113 Fiscal Year Ended June 30, Function 2007 2008 2009 2010 2011 General government 21 24 25 21 24 Community development 8 6 7 8 8 Community services 74 69 71 75 75 Public works 8 10 10 9 9 Total 111 109 113 113 116 Note: The City is a contract city and as such contracts for many of its services. This includes police services, fire services, building and safety services, engineering, road maintenance and landscape maintenance. A full-time emplyee is scheduled to work 2,080 hours per year (including vacation and sick leave). Source: City Finance Department 121 Sources: (1) Police Walnut/Diamond Bar Station (2) LA County Fire Dep East Regional Operation Bureau (3) City Public Works Department (4) City Community Services Department (5) Includes online classes Note: Indicators are not available for the general government function. 122 City of Diamond Bar Schedule 15 Operating Indicators by Function Last Ten Fiscal Years Fiscal Year Ended June 30, Function 2012 2013 2014 2015 2016 Police:(in fiscal year) (1) Physical arrests 737 630 494 522 702 Street Sweeping Parking Citation 3,766 3,776 5,774 5,887 5,682 Fire: (in fiscal year) (2) Number of emergency calls 2,516 2,604 2,760 2,820 3,180 Inspections 11287 1,477 1,434 1,413 1,667 Public works: (in fiscal year) (3) Street resurfacing (miles) 9.2 8.3 12.5 17.0 19.3 Parks and recreation:(in fiscal year)(4) Number of recreation classes(5) 2,096 2,082 2,623 2,591 2,546 Number of facility rentals 4,270 4,332 4,178 4,491 4,804 Fiscal Year Ended June 30, Function 2007 2008 2009 2010 2011 Police: (1) Physical arrests 582 543 591 700 647 Street Sweeping Parking Citation 5,684 5,200 5,103 5,110 4,137 Fire: (2) Number of emergency calls 2,612 2:595 2,561 2,654 2,594 Inspections 1,114 1,085 1,100 979 1,202 Public works: (3) Street resurfacing (miles) 19.6 18.5 13.8 23.3 12.0 Parks and recreation:(4) Number of recreation classes 1,558 1,569 1,315 2,456 2,115 Number of facility rentals 4,555 4,103 4,299 4,111 4,147 Sources: (1) Police Walnut/Diamond Bar Station (2) LA County Fire Dep East Regional Operation Bureau (3) City Public Works Department (4) City Community Services Department (5) Includes online classes Note: Indicators are not available for the general government function. 122 (a) The City frill implementedthe new mpohing model of the lufraBWdure Veloatlon and Asset MenegemeN System in accordance uMh GASB 34 in FY2007. Sources: (1) Police Walmi lasmc ul Bar Station (2) LA County Fre Oepooment, Division VIII Office (3) City Public Works Oepanment (4) city Community Betvlces Cepatlment (5)U\ County Golf Course data The City Is a contract city and as such contracts for many of Its services. This includes pollee service4 fire services, building and safety services, engineering, road maintenance and landscape maintenance. No capital asset mdicatore are available for the general government function. 123 City of Diamond Bar Schedule 16 Capital Asset Statistics by Function Last Ten Fiscal Years Fiscal Year Ended June 30, Function 2007 2008 2008 2010 2011 2012 2013 2014 2015 2016 Public safety (1) Police: Station 1 i 1 1 1 1 1 1 1 1 Patml units (all shifts combined) 19 18 16 18 18 18 18 18 18 18 Fire stations (2) 3 3 3 3 3 3 3 3 3 3 Highways and streets (3) Shasta (Mrs.) 128 128 128 120.4 129.4 129.4 126.4 129.4 129.4 130.9 Streetlights 233 233 233 294 294 294 294 294 294 294 Traffic signals 74 74 74 76 76 76 76 76 76 76 Culture and worsened (4) Parks acreage (developed) 62.7 627 62.7 62.7 63.6 67,9 67.9 679 67,9 67.9 Parks acreage (undeveloped) 4300 439.0 439.4 439.4 440,3 440.3 4403 440.3 4403 4403 Hiking Trails (developed miles) 2,7 2.7 27 2,7 2.7 3,2 3.2 SC 4.0 40 Hiking Trails (undeveloped miles) 54 5.4 5.4 5.4 5.4 5.0 5.0 5.0 4.1 4,1 Parks 12 12 13 13 14 15 15 15 15 15 Public Tennis courts 8 8 8 8 a 8 8 8 8 8 Community centers 3 3 3 3 3 3 3 3 3 3 Golf Course (5) County golf courses 1 1 1 1 1 1 1 1 1 1 Sewer (3) Sanitary sewers (miles) 157 157 157 158.4 158,4 158.4 16121 161.21 161.21 16121 (a) The City frill implementedthe new mpohing model of the lufraBWdure Veloatlon and Asset MenegemeN System in accordance uMh GASB 34 in FY2007. Sources: (1) Police Walmi lasmc ul Bar Station (2) LA County Fre Oepooment, Division VIII Office (3) City Public Works Oepanment (4) city Community Betvlces Cepatlment (5)U\ County Golf Course data The City Is a contract city and as such contracts for many of Its services. This includes pollee service4 fire services, building and safety services, engineering, road maintenance and landscape maintenance. No capital asset mdicatore are available for the general government function. 123 THIS PAGE INTENTIONALLY LEFT BLANK 124 CITY COUNCIL Agenda # 6.13 Meeting Date: November 15, 2016 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City M er _ _lam TITLE: AWARD THE DESIGN AN - CONSTRUCTION MANAGEMENT SERVICES CONTRACT TO ITERIS, INC. FOR THE TRAFFIC SIGNAL INFRASTRUCTURE UPGRADES PROJECT - PHASE III IN THE AMOUNT OF $91,985 PLUS A CONTINGENCY AMOUNT OF $10,000 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $101,985. RECOMMENDATION: Award. FINANCIAL IMPACT: As part of the FY 2016-2017 Capital Improvement Program, $110,000 of Traffic Improvement Funds were budgeted for the design, conversion/configuration, and construction management services for the Traffic Signal Infrastructure Upgrades Phase III Project. BACKGROUNDMISCUSSION: In June 2014, the Traffic Signal Operation & Maintenance Master Plan was completed by staff to provide an evaluation and a comprehensive inventory of the City's traffic signal system. The four (4) primary tasks associated with the Traffic Signal Operation & Maintenance Master Plan included assessing the current conditions and maintenance operations of the overall City's traffic signal system, identifying areas for improvements, discussing planned improvements for the City's traffic signal system, and recommending courses of action to address the deficiencies. A three (3) phase Traffic Signal Infrastructure Upgrade Plan was recommended. As shown in the table below, an approximate annual budget of $400,000 for the next three (3) fiscal years, beginning in FY 2014-2015, was proposed. Proposed Work Plan FY 14-15 FY 15-I6 FY 16-17 (Phase I Currently Under (Phase 11 Currently out to (Phase 111) Final Construction Phase) Bid) $60,000 — Rewire five (5) $40,000 — Rewire three (3) $30,000 — Rewire two (2) intersections. intersections to be determined. intersections to be determined $240,000 — Replace 5.5 miles of $180,000 — Replace 4.3 miles $180,000 — Replace 4.3 miles of copper cables with new fiber optic of copper cables with new fiber copper cables with new fiber cables along Diamond Bar optic cables along Diamond optic cables along Lemon Boulevard between Grand Avenue Bar Boulevard between Grand Avenue between Golden Springs and Oak Crest Drive; Brea Avenue and Highland Valley Drive and Lycoming Street; Brea Canyon Road between Diamond Road; Golden Springs Drive Canyon between Washington Bar Boulevard and Silver Bullet between Brea Canyon Road Street and Pathfinder Road; and, Drive; and, Pathfinder Road and Calbourne Drive. Pathfinder Road between Brea between Diamond Bar Boulevard Canyon Road and Peaceful Hills and Fernhollow Drive. Road. $28,000 — Traffic signal $30,000 - Traffic signal $85,000 - Traffic signal component replacements such as component replacements such component replacements such as signal relays, conflict monitors, as signal relays, conflict signal relays, conflict monitors, traffic signal cabinets, pedestrian monitors, traffic signal cabinets, traffic signal cabinets, pedestrian countdown signal indications, and pedestrian countdown signal countdown signal indications, video detection cameras. indications, and video and video detection cameras. detection cameras. $72,000 — Replace 15 traffic signal $150,000 - Replace 30 traffic $105,000 - Replace 20 traffic controllers and firmware. signal controllers and firmware, signal controllers and firmware. For Phase I of the Traffic Signal Infrastructure Upgrades Project, a construction contract was awarded to Elecnor Belco Electric, Inc. at the February 16, 2016 City Council Meeting. The project is currently scheduled for completion before the end of November 2016. For Phase II of the Traffic Signal Infrastructure Upgrades Project, project plans and specifications are currently being completed by Iteris, Inc. and are scheduled to be advertised by the end of this month with tentative construction to start in January 2017. In September of 2016, a Request for Proposals (RFP) for the Traffic Signal Infrastructure Upgrades Phase III Project was released for design and construction management/inspection services. Staff mailed the RFP's to Advantec Consulting Engineers, Iteris, Inc., DKS Associates, Stantec, Fehr & Peers and Kimley Horn. Staff received only one (1) proposal on October 5, 2016 from Iteris, Inc. Thank you letters and emails were received from the five (5) consultants who did not responded to the Phase III RFP. Their reasons were: current work load, current 2 assignments, prior commitments, and/or simply because one of the five (5) consultants is currently working on a critical City project, such as the Adaptive Traffic Control System that is currently under design. The proposal from Iteris, Inc. was evaluated using the following criteria: 1. Understanding of project objectives and work 2. Experience and reputation of the firm 3. Experience and credentials of key personnel assigned to the project 4. Schedule, timeline, and reasonableness 5. Consultant's past record of performance in similar projects 6. The City's prior experience with the consultants 7. Familiarity with the geographical areas of the project and the City specific policies and requirements. Based on the evaluation criteria above and Iteris' past project experience for both Phase I & Phase II Projects, Iteris is uniquely qualified to perform the services required to achieve a successful enhancement of the City's system integration and communication network. The Traffic Signal Infrastructure Upgrades Phase III Project is the final phase of improvements to the overall signal and communication network infrastructure. These improvements include replacing 4.3 miles of existing copper cable with fiber optic cable at the southwesterly part of the City to allow for higher data flow thus avoiding future reduction in bandwidth speed as more communication units (i.e., video detection cameras & closed circuit television cameras) are added to the system. Additionally, the communication network will also be improved by rewiring two (2) intersections to improve wiring connections at the intersections. Finally, upgrading traffic signal components/units such as signal relays, video detection cameras, conflict monitors and traffic signal controller firmware and software inside the traffic signal cabinet, will improve reliability & functionality. See Map on Attachment "A", as well as the following comprehensive Phase III upgrades: I. Rewiring: 1. Pathfinder Road & Brea Canyon Road -Fern Hollow Drive 2. Brea Canyon Road & Silver Bullet Drive Il. Interconnect Replacement: Replace 4.3 miles of copper cable with new fiber optic cable along Lemon Avenue between Golden Springs Drive and Lycoming Street; Brea Canyon between Washington Street and Pathfinder Road; and, Pathfinder Road between Brea Canyon Road and Peaceful Hills Road. 3 P Traffic Signal Components Upgrades: (relays, conflict monitors, and pedestrian countdowns signal indications, and/or video detection cameras): 1. Diamond Bar Boulevard & Montefino Drive 2. Diamond Bar Boulevard & Gold Rush Drive 3. Diamond Bar Boulevard & K -Mart Drive 4. Diamond Bar Boulevard & Temple Avenue 5. Golden Springs Drive & Brea Canyon Road 6. Grand Avenue & Golden Springs Drive 7. Grand Avenue & Montefino Drive 8. Grand Avenue & Shotgun Lane New Controllers with Software Upgrades: 1. Brea Canyon Road & Diamond Crest Lane 2. Brea Canyon Road & Glenbrook Drive 3. Brea Canyon Road & Lycoming Street 4. Brea Canyon Road & Silver Bullet Drive 5. Brea Canyon Road & Pathfinder Road 6. Brea Canyon Road & Washington Avenue 7. Brea Canyon Cut -Off Road & Oak Crest Drive 8. 1440 Bridgegate Drive & Bridgegate Drive 9. Brea Canyon Cut -Off Road & Fallow Field Drive 10. Chino Avenue & Chino Hills Parkway 11. Diamond Bar Boulevard & Pathfinder Road 12. Diamond Bar Boulevard & Cherrydale Drive 13. Golden Springs Drive & Ballena Drive 14. Golden Springs Drive & High Knob Road 15. Golden Springs Drive & Sunset Crossing Road 16. Grand Avenue & Rolling Knoll Road 17. Gateway Center Drive & Valley Vista Drive 18. Pathfinder Road & Brahma Boulevard 19. Pathfinder Road & Evergreen Springs Drive 20. Pathfinder Road & Peacefull Hills Road The project schedule is tentatively set as follows: Award Design Contract November 15, 2016 Bid/Award Construction Contract January 2017 Begin Construction February -March 2017 Construction Completed April -May 2017 4 PREPARED BY: Christian Malpica, Associate Engineer Date Prepared: November 8, 2016 REVIEWED BY: — ��A David G. Liu, P.E. Director of Public Works/City Engineer Attachment: Attachment "A" - Map Contract Agreement with ITERIS, Inc. Exhibit "A" — Request for Proposals, dated September 12, 2016 Exhibit "B" - ITERIS, Inc. Proposal, dated October 5, 2016 Attachment "A" Proposed Fiber Optic Cable — Map (Phase III) CONSULTING SERVICES AGREEMENT Design THIS AGREEMENT (the "Agreement") is made as of November 15, 2016 by and between the City of Diamond Bar, a municipal corporation ("City") and Iteris, Inc. a California corporation ("Consultant"). 1. Consultant's Services. Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the reasonable satisfaction of the City the services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. Christian Malpica, Associate Engineer (herein referred to as the "City's Project Manager"), shall be the person to whom the Consultant will report for the performance of services hereunder. It is understood that Consultant shall coordinate its services hereunder with the City's Project Manager to the extent required by the City's Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City's Project Manager and the City Manager 2. Term of Agreement. This Agreement shall take effect November 15, 2016, and shall continue until January 15, 2017 unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed ninety one thousands nine hundred eighty five dollars ($ ) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses. 4. Payment. A. As scheduled services are completed, Consultant shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. C. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant. 6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control. 7. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with Workers' Compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable Worker's Compensation laws. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Consultant's failure to comply with this Section. 8. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. 9. Indemnification. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with: (1) Any and all claims under Worker's Compensation acts and other employee benefit acts with respect to Consultant's employees or Consultant's contractor's employees arising out of Consultant's work under this Agreement; and (2) Any and all claims arising out of Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City's passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. (3) To the fullest extent permitted by law, Consultant agrees to indemnify and hold Indemnitees entirely harmless from all liability arising out of any claim, loss, injury to or death of persons or damage to property caused by the negligent professional act or omission in the performance of professional services pursuant to this Agreement. 10. Insurance. A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: (1) a policy or policies of broad -form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence; (3) automotive liability insurance written on an occurrence basis covering all owned, non -owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; (4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater; and (5) Professional liability insurance covering errors and omissions arising out of the performance of this Agreement with a combined single limit of $1,000,000. If such insurance is on a claims made basis, Consultant agrees to keep such insurance in full force and effect for at least five years after termination or date of completion of this Agreement. B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. C. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City ten (10) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement and except for professional liability insurance, shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. In the case of professional liability insurance, such coverage shall be issued by companies either licensed or admitted to conduct business in the State of California so long as such insurers possesses the aforementioned Best's rating. E. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City. F. Self -Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant's due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees. H. Failure to Maintain Insurance. If Contractor fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due Consultant. I. Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein. 11. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Consultant and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the "records") pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Consultant's records regarding the services provided under this Agreement. Consultant shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Consultant agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested. 14. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 15. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits. 16. Personnel/Designated Person. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Except as provided in this Agreement, Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right in its sole discretion to require Consultant to exclude any employee from performing services on City's premises. 17. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 18. Prevailing Wage. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21810 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. The CONTRACTOR and any of its subcontractors must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the award of a contract for a public work on any public works project awarded after April 1, 2015. This Agreement is subject to compliance monitoring and enforcement by the Department of Industrial Relations. 19. Time of Completion. Consultant agrees to commence the work provided for in this Agreement within (5) days of being notified by the City to proceed and to diligently prosecute completion of the work within sixty (60) calendar days from such date or as may otherwise be agreed to by and between the Project Manager and the Consultant. 20. Time Is of the Essence. Time is of the essence in this Agreement. Consultant shall do all things necessary and incidental to the prosecution of Consultant's work. 21. Delays and Extensions of Time. Consultant's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Consultant must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Consultant's control. If Consultant believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Consultant be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause. 22. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 23. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 24. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 25. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 26. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 27. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. "CONSULTANT" "CITY" City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 Attn.: Attn.: Phone: Phone: E -Mail: E-mail: 28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. 29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 30. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance. IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. "Consultant" "City" [Insert Full Name of Consultant] CITY OF DIAMOND BAR By: Printed Name: Title: By: Printed Approved as to form: VA David A. DeBerry, City Attorney Bv: Nancy A. Lyons, Mayor ATTEST: Tommye Cribbins, City Clerk *NOTE: If Consultant is a corporation, the City requires the following signature(s): (1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. Nancy A. Lyons Mayor Jimmy Lin Mayor Pro Tem Carol Herrera Council Member Ruth M. Low Council Member Steve Tye Council Member September 12, 2016 EXHIBIT "A" 21810 Copley Drive - Diamond Bar, CA 91 765-41 78 (909) 839-7000 a Fax (909) 861-3117 www.DiamondBarCA.gov SUBJECT: Request for Proposal for Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades - Phase III To Traffic Engineering Consultant: The City of Diamond Bar is requesting proposals from qualified Traffic Engineering Consultants to provide design, construction administration/inspection, and conversion/configuration services for the FY2016/2017 Traffic Signal Infrastructure Upgrades Phase III Project. The project will be administered by the Public Works Department. BACKGROUND The City of Diamond Bar is preparing to upgrade existing traffic signal infrastructure including intersection rewiring, replacement of approximately 4.3 miles of existing copper cable with new fiber optic communication cable, controllers, video detection cameras, conflict monitors, signal relays, pedestrian countdown signal indications and associated improvements along several corridors in City of Diamond Bar. The total estimated budget for the Traffic Signal Infrastructure Upgrade Project is $400,000, including design, construction inspection with configuration services as an optional task. Twenty (20) traffic signal intersections are proposed to be upgraded with new controllers Citywide. The goal of the project is to improve traffic signal timing/coordination and monitoring through the use of a fiber optic traffic signal interconnect system and associated improvements discussed above. Selection of the Consultant will be based on the project approach, understanding, and familiarity with projects in similar size and scope. SCOPE OF WORK — DESIGN SERVICES The City requires the services of a professional traffic engineering consultant to design and provide construction inspection services for the aforementioned project. The project will include the proposed improvements: September 12, 2016 Traffic Signal Infrastructure Upgrades Phase III — RFP Page 2 Rewiring: 1. Brea Canyon Road & Silver Bullet Drive 2. Pathfinder Road & Fernhollow Drive II. Interconnect Replacement: Replace 4.3 miles of copper cable with new fiber optic cable along Pathfinder Road between Peaceful[ Hills and Brea Canyon Road; Brea Canyon Road between Pathfinder Road and Golden Springs Drive; Brea Canyon Road between Lycoming Street and Washington Avenue; Golden Springs Drive between Brea Canyon Road and Calbourne Drive; Lemon Avenue between Golden Springs Drive and Lycoming Street, as shown in Exhibit "A". III. Traffic Signal Components Upgrades: (new relays, conflict monitors, pedestrian countdowns signal indications, and/or video detection cameras): 1. Diamond Bar Boulevard & Montefino Drive 2. Diamond Bar Boulevard & Gold Rush Drive 3. Diamond Bar Boulevard & K -Mart Drive 4. Diamond Bar Boulevard & Temple Avenue 5. Golden Springs Drive & Brea Canyon Road 6. Grand Avenue & Golden Springs Drive 7. Grand Avenue & Montefino Drive 8. Grand Avenue & Shotgun Lane IV. New 2070 Controllers with D4 Software Upgrades: 1. Brea Canyon Road & Diamond Crest Lane 2. Brea Canyon Road & Glenbrook Drive 3. Brea Canyon Road & Lycoming Street 4. Brea Canyon Road & Silver Bullet Drive 5. Brea Canyon Road & Pathfinder Road 6. Brea Canyon Road & Washington Avenue 7. Brea Canyon Cut -Off Road & Oak Crest Drive 8, 1440 Bridgegate Drive & Bridgegate Drive 9. Brea Canyon Cut -Off Road & Fallow Field Drive 10. Chino Avenue & Chino Hills Parkway 11. Diamond Bar Boulevard & Pathfinder Road 12. Diamond Bar Boulevard & Cherrydale Drive 13. Golden Springs Drive & Ballena Drive 14. Golden Springs Drive & High Knob Road 15. Golden Springs Drive & Sunset Crossing Road 16. Grand Avenue & Rolling Knoll Road 17. Gateway Center Drive & Valley Vista Drive 18. Pathfinder Road & Brahma Boulevard 19. Pathfinder Road & Evergreen Springs Drive September 12, 2016 Traffic Signal Infrastructure Upgrades Phase III — RFP Page 3 20. Pathfinder Road & Peacefull Hills Road The Consultant shall prepare construction plans, specifications and cost estimates for the project. The work program or approach to be taken by the Consultant in completing these services should take into consideration the following items: A. Meet with the City staff prior to the beginning of work to discuss background, scope, objectives, and other pertinent details of the project. The Consultant shall attend periodic meetings with City staff at various stages of the project as needed. B. Perform a complete field review and inventory of existing equipment inside the traffic signal cabinets along the proposed corridor for the fiber optic and review all existing field conditions and information pertaining to this project. Provide a copy of the inventory list to City. The project plans and specifications shall be competed and approved within one (1) month after contract agreement has been executed. C. Research and obtain as -built plans of existing traffic signal plans, location of all the existing interconnect conduit along the proposed fiber optic interconnect route and other intersections with proposed updated signal equipment and associated improvements. D. The Consultant shall prepare and submit a cost estimate in tabular form showing quantity, unit price and total cost. E. It is the City's intention to use the Standard Specifications for Public Works Construction (latest edition), the Standard Plans for Public Works Construction (latest edition), the California on Uniform Traffic Control Devices (MUTCD), in conjunction with the City standard specifications and plans. The Consultant shall provide copies of referenced standard plans from other sources. F. Provide assistance during the bidding period. The Consultant shall provide technical assistance to staff and clarification to bidders should any questions arise during the bidding period. Should any changes be required to the plans and/or specifications during this phase, the Consultant shall make the necessary changes and provide those changes in the specifications or plans in a timely manner so that the City can issue an addendum. G. The Consultant shall prepare plans for the proposed fiber optic cable, and a tabular form for traffic signal equipment upgrades. The plans shall be prepared in 20" scale and submitted in 11"x17" sheet format and in Adobe Acrobat Format. The Consultant shall prepare in Microsoft Excel format and submit the proposed construction cost estimate on 8 '/2' x 11" sheets. The cost estimate shall be prepared in a tabular form for each item showing quantity, unit, unit price, and total cost. All estimate back-up calculations by plan sheet shall also be submitted. H. Prepare plans (separate tabulated inventory list for traffic signal equipment and plans for fiber optic cable communication): all layout, plan view, splicing details, September 12, 2016 Traffic Signal Infrastructure Upgrades Phase III — RFP Page 4 profiles, pull boxes, etc. necessary to bid and construct the project in AutoCAD compatible format. Prepare specifications: all technical specifications, bid items, quantities, construction period, and payment items. The Consultant will generate final document including all general provisions for final review by City staff, in Microsoft Word compatible format. J. Estimate: detailed cost estimate of the work matching the proposed bid items K. Final as -built plans: Consultant to provide final as -built plans once construction is completed and shall not result in any increase in compensation from the City. SCOPE OF WORK — CONSTRUCTION ADMINISTRATION/INSPECTION SERVICES The City requires the services of a professional traffic engineering consultant to provide the construction administration/inspection services for the aforementioned project. The work program or approach to be taken by the Consultant in completing these services should take into consideration the following items: A. Meet with the City staff prior to the beginning of work to discuss background, scope, objectives, and other pertinent details of the project. The Consultant shall attend periodic meetings with City staff at various stages of the project as needed. B. Coordinate and conduct the Pre -Construction Meeting, including the preparation of the utility notices (if needed). Prepare the meeting agenda and minutes. C. Provide inspection services for the entire project on an as -needed basis during mobilization, demobilization, traffic control deployment and public notification process. Provide daily quality control and inspection services during construction. D. Address complaints and concerns received. E. Review and approve Contractor's submittals. F. Review and address Contractor's RFI's. G. Review Contractor certified payrolls. H. Review and approve the Contractors' invoices. I. Review and/or prepare Construction Change Orders. J. Prepare daily and weekly reports, including project progress and photo documentation by stages. September 12, 2016 Traffic Signal Infrastructure Upgrades Phase III — RFP Page 5 K. Prepare Punch List and conduct final job walk and prepare a recommendation to the City for acceptance of the construction project. L. Prepare as -built record plans and submit to the City at the end of the project. Submit a final report to the City. CITY'S SUPPORT A. Existing street, traffic signal and utility plans in the City's possession. B. Reproduction of final construction plans and specifications for advertising. PRPOSAL FORMAT AND CONTENT The Consultant shall prepare only one proposal for the design, construction administration/inspection, and conversion/configuration services. The Consultant shall provide two (2) separate fee schedules, one for design and one for construction administration/inspection, and conversion/configuration services. The proposal shall provide all the information requested. The Consultant's proposal shall contain the following information and shall be organized as follows: A. Project Team An organization chart indicating principals and key project team members together with an indication of their involvement in the project. Also provide resumes of the key personnel involved with this project including personnel from sub -consultants. For the project engineer and project manager, include information for three (maximum) recent municipal projects on his/her record of completion. B. Consultant's Experience List a maximum of three (3) projects of similar size and scope that your consultant has performed design and construction administration services for other public agencies. For each project, provide the following information: location, owner, construction cost, year the design was completed, year the construction was completed, your project manager, engineer, and inspector's name. If any portion of the project is sub -contracted, provide similar information for a maximum of three projects. C. Project Design Discuss the methods and procedures that will be used in the design of the project. Provide a list of construction drawings that will be prepared for the project. Also identify any potential concerns or problems in the design of this project. September 12, 2016 Traffic Signal Infrastructure Upgrades Phase III — RFP Page 6 D. Construction Administration/Inspection Discuss the hours required and scope of work to be included in the construction administration/inspection services and construction schedule. E. Project Scheduling Provide a schedule identifying milestones for the major tasks in the design of the project, beginning with the Notice to Proceed. F. Resource Requirements Provide a man-hour and fee estimate for the proposed scope of work for Traffic Signal Infrastructure Upgrades. Also provide a total "Not -to -Exceed" design services fee for the project. Separately, provide a total "Not -to -Exceed" construction administration/inspection services fee. Please state all assumptions upon which the estimates are based. Fee proposal shall be submitted in a separate sealed envelope. G. Fee Schedule The fee proposal shall include a not -to -exceed (NTE) figure and hourly billing rates for typical staff classifications and cost breakdown per task. These rates will be used to negotiate any additional work the City may request. All assumptions upon which the costs are based shall be stated. H. Agreement Exhibit "B" is a copy of the City's professional services agreement. A copy shall be completed and signed as part of the proposal package. Completion of this agreement will be your statement that all terms and conditions are acceptable. This completed agreement made part of the proposal is no means to be interpreted as acceptance by the City or notice to proceed. Insurance Proof of insurance requirements addressed in the professional services agreement of this Request for Proposal shall be submitted by the selected Consultant upon execution of the original contract for submittal to the City Council. All proposers shall submit a "Statement Certifying Insurance Coverage" certifying that the required insurance coverage will be obtained by the Consultant, and that the Consultant understands said coverage is prerequisite for entering into an agreement with the City. The Consultant is required to consultant with its insurance carrier that it can meet all the requirements for insurance. Failure to September 12, 2016 Traffic Signal Infrastructure Upgrades Phase III — RFP Page 7 meet the insurance regulations as set forth shall result in the Consultant's disqualification. J. References List of three (3) Public Agency references for similar projects must be provided. Include contact person, address, and telephone number. SUBMITTAL OF PROPOSAL Three (3) copies of the proposal shall be presented in a sealed envelope with the fee proposal(s) in a separate sealed envelope bearing the name, address and telephone number of the individual or entity submitting the proposal and shall be addressed to: CHRISTIAN MALPICA ASSOCIATE ENGINEER CITY OF DIAMOND BAR PUBLIC WORKS DEPARTMENT 21810 COPLEY DRIVE DIAMOND BAR, CA 91765 The envelope shall be clearly marked with the notation "PROPOSAL -DO NOT OPEN". The proposal shall be submitted on or before 2:00 p.m. on October 5, 2016. RIGHT TO REJECT ALL PROPOSALS The City reserves the right to reduce or revise elements of the scope of work prior to the award of any Contract. Furthermore, the City reserves the right to reject any or all proposals submitted; and no representation is made hereby that any Contract will be awarded pursuant to this Request for Proposal, or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the proposer. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind which may be incurred by a proposer. All proposals submitted to the City in response to this Request for Proposal shall become the property of the City. September 12, 2016 Traffic Signal Infrastructure Upgrades Phase III — RFP Page 8 QUESTIONS If there are any questions regarding this Request for Proposal, please contact Mr. Christian Malpica, Associate Engineer, at (909) 839-7042. Sincerely, David Director of Public Works/City Engineer Enclosures Exhibit "A" — Fiber Optic Interconnect Map Exhibit "B" -- Consulting Services Agreement iteris" 949.270.9400 itens.com October 5, 2016 Mr. Christian Malpica Associate Engineer City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 EXHIBIT "B" 1700 Camegie Avenue, Suite 100 Santa Ana, CA 92705 Re: Proposal for Design and Construction Inspection Services for Traffic Signal infrastructure Upgrades Phase III P17-0125.17 Dear Mr. Malpica: Iteris, Inc. (Iteris) is pleased to submit this response to Request for Proposal (RFP) to provide Design and Construction Inspection Services for Traffic Infrastructure Upgrades -Phase III to the City of Diamond Bar Public Works Department (City). Iteris is a leader in applied informatics for the transportation systems and is headquartered in Southern California. The firm specializes in collecting and aggregating actionable data for contextually relevant solutions in traffic engineering, Traffic Signal Systems (TSS), Intelligent Transportation Systems (ITS), and Transportation Planning. The firm offers a Team of highly experienced engineers, planners, and data analysts with extensive knowledge of traffic management and operations. Iteris combines its specialties to design and implement innovative informatics solutions that help government agencies and municipalities reduce traffic congestion, enhance system reliability, improve mobility, and advance the development of thriving communities. Iteris proposes Mr. Gabriel Murillo as Project Managerforthis project. He will be the principal contact with the City and other entities per the City's direction. Mr. Murillo will oversee work from project inception to completion, and will also be responsible for coordinating staff activities and meetings. Iteris will provide the City with the following distinct advantages: • Detailed, relevant experience working directly for the City of Diamond Bar. Iteris staff developed an effective working relationship with the City staff which allows Iteris to develop consensus, complete design, and deliver successful projects quicker. This relationship has been established through the design and integration of Traffic Upgrades Phase I and Phase II projects as well as through the integration of the City's existing traffic system and network. • Depth of project management and technical staff with close proximity to the City. Iteris' staffing plan has identified multiple staffing groups of experienced engineers available to deliverthis projectforthe City of Diamond Bar efficiently and effectively. The multiple staffing groups with a combined 30 years of relevant experience allows Iteris to work on multiple tasks simultaneously providing efficient and effective project delivery. • Proven track record of delivering projects for the City of Diamond Bar and throughout the Country. Iteris' unique expertise in ITS design, inspection and integration as well as TMC support and integration, traffic system integration expertise and traffic system operation and maintenance has allowed us to deliver similar types of projects throughout the years for agencies like the City of Diamond Bar. Thus, Iteris provides proven designs that meet client objectives. Over 1/3 of the signalized intersections in the United States have been designed, equipped, and/or operated by Iteris staff. Implement City's vision of robust ITS Communication. Iteris works with agencies to develop long term visions of how the citywide system can be designed and built for the ultimate in reliability and performance. Iteris worked with City of Diamond Bar Engineers to develop a plan for a robust redundant fiber optic network with multiple rings. This project will serve to achieve the goal of completing that desired citywide fiber optic ring architecture. Proven work approach. Iteris' approach to this project is built off of relevant experience with the City of Diamond Bar in allocating the expert staff with direct City experience and expertise with the City's methods, practices, and needs. Iteris' project approach ensures project tasks are scoped and delivered efficiently and effectively with little oversight required by City staff freeing up their time to focus on their important responsibilities. Experienced Project Manager. Iteris has designated Mr. Gabe Murillo as the Project Manager for this project. Mr. Murillo has over 25 years of experience managing and delivering projects of identical scope and scale for agencies throughout the country and understands the needs the City of Diamond Bar related to current and future traffic operation needs. Iteris has reviewed the sample agreement and the terms and conditions are acceptable, with the exception of the followingthree items which were formally submitted to the City of clarification: retention of invoice, designated personnel, and applicability of prevailing wage. Perthe City's response, these open items will be considered (deleted or revised) if/when our proposal is selected for contract award. Thank you for the opportunity to submit our proposal/Statement of Qualifications. Iteris looks forward to assisting the City on this important Design, Construction Support and Integration Services project. Please contact me at (949) 270-9527 or rmm@iteris.com, or the designated Project Manager, Mr. Murillo, at (949) 270-9527 or gam2@iteris.com, should you have any questions. Sincerely, Iteris, Inc. ----Wa Ramin Mass umi Senior Vice President & General Manager Transportation Systems ITERIS' RESPONSETO REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for )Oil Traffic Signal Infrastructure Upgrades — Phase III C PROJECT DESIGN With extensive traffic engineering and transportation planning knowledge and experience the staff possesses, Iteris can offer a wide variety of traffic and transportation consulting services to the City of Diamond Bar. The following paragraphs describe our general approach to providing design services. Project Understanding Located on the eastern edge of Los Angeles County, the City of Diamond Bar is within minutes of major metropolitan business centers in Los Angeles, Orange, Riverside, and San Bernardino counties. The City is accessible from the Pomona (SR -60) and Orange (SR -57) freeways and is home to approximately 56,000 residents. In order to better serve its community, the City is planning to upgrade their existing traffic signal infrastructure including intersection rewiring, replacement of 4.3 miles of existing copper cable with new fiber optic communication cable, 2070 controllers with D4 Software upgrades, video detection cameras, conflict monitors, signal relays, pedestrian countdown signal indications and associated improvements along several corridors in the City of Diamond Bar. Currently, the City of Diamond Bar's traffic signal system is composed of 170 traffic signal controllers running LACO-4E firmware. The traffic signal controllers are managed through TransSuite®, the City's Advanced Traffic Management System (ATMS). Communications between the traffic signal controllers and the ATMS is achieved through the City's extensive traffic communications network. The communications network infrastructure is composed of fiber optic and twisted pair (TWP) copper cable. RuggedCom Ethernet switches, were deployed to communicate over the communications infrastructure. The integration of Ethernet technology allows the City to communicate with its traffic signal controllers as well as other Intelligent Transportation Systems (ITS) such as Battery Back-up systems (BBS), Video Image Detection Cameras (VIDs), and Closed Caption Television Cameras (CCTVs). Every device added to the network decreases the available bandwidth. This is more so the case when dealing with high bandwidth consumption activities such as streaming video from CCN and VID cameras. Each video stream can account for 2 to 6 Mbps depending on the compression software and quality of the device. The City's robust fiber optic network can easily handle high bandwidth demand as it is composed of 100 Mbps and Gigabit switches. Theoretically, it would take 20 cameras set to a bandwidth of 5 Mbps to entirely consume the available bandwidth on the 100 Mbps switches. It is never recommended to function at the upper bandwidth limits of a network as stability would be negatively affected. The Ethernet over copper Very high bit digital subscriber line (VDSL) technology, on the other hand, cannot achieve the bandwidth capacity offered by its fiber counterpart. VDSL technology allows for Ethernet communication over TWP copper interconnect. At short distances, bandwidths of 30 to 50 Mbps can be obtained. As the distance increase and/or the integrity of the TWP copper cable declines, the obtainable bandwidths begin to decrease. At the integration of the City's Ethernet over copper network, the City's main goal was to communicate with its traffic signal controllers to manage their timing and increase traffic flow with a couple of CCN cameras on major corridors to visually assess traffic conditions. The RuggedCom VDSL switches deployed adequately provided sufficient bandwidth, between 6 and 40 Mbps, to support all the equipment deployed at the time. As ITS technology has advanced, so have the number of Ethernet ready ITS devices that can communicate over the City's communications network. This has allowed the City to deploy and communicate with a multitude of ITS devices such as BBSs, VIDs, and CCTVs that have allowed the City to better serve the community's traffic and safety needs. The BBS ' ��"'•�••••.. Iteris,lnc. 121 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades — Phase III units allow for signals to remain on during power outages while the video streams provided by the VID and CCTV cameras allow the timing engineers to visually assess traffic flow in real time. Because of the required bandwidth of the devices, The City has been limited to the amount of devices that can be deployed at locations with TWP copper interconnect. To address this limitation, and in preparation for their future adaptive system, the city has deployed a three phase project to replace the existing TWP copper with fiber optic. Phases, which has already been integrated, upgraded the southeastern quadrant of the City. Phase II, which is in the design phase, will upgrade the segment of the City north of Grand Avenue. Under Phase III, the City is proposing the replacement of 4.3 miles of TWP copper interconnect with single mode fiber optic along the following corridors in order to complete the TWP copper interconnect upgrades: • Pathfinder Road between Peaceful Hills and Brea Canyon Road • Brea Canyon Road between Pathfinder Road and Golden Springs Drive • Brea Canyon Road between Lycoming Street and Washington Avenue • Golden Springs Drive between Brea Canyon Road and Calbourne Drive • Lemon Avenue between Golden Springs Drive and Lycoming Street In order tofurther improve the City's Traffic signal system, the City is also planning make the following upgrades throughout the City: • Rewire three (3) Intersections: 1. Brea Canyon Road & Silver Bullet Drive 2. Pathfinder Road & Fernhollow Drive • Perform Traffic Signal Upgrades (New Relays, Conflict Monitors, Pedestrian Countdown Signal Indications, and/or Video Detection cameras): 1. Diamond Bar Boulevard and Montefino Drive 2. Diamond Bar Boulevard and Gold Rush Drive 3. Diamond Bar Boulevard and K -Mart Drive 4. Diamond Bar Boulevard and Temple Avenue 5. Golden Springs Drive and Brea Canyon Road 6. Grand Avenue and Golden Springs Drive 7. Grand Avenue and Montefino Drive 8. Grand Avenue and Shotgun Lane Traffic Signal Controller Upgrades from 170s with LACO-4E to 2070s with D4 Software: 1. Brea Canyon Road and Diamond Crest Lane 2. Brea Canyon Road and Glenbrook Drive 3. Brea Canyon Road and Lycoming Street 4. Brea Canyon Road and Silver Bullet Drive 5. Brea Canyon Road and Pathfinder Road 6. Brea Canyon Road and Washington Avenue 7. Brea Canyon Cut -Off Road and Oak Crest Drive 8. 1440 Bridgegate Drive and Bridgegate Drive 9. Brea Canyon Cut -Off Road and Fallow Field Drive 10. Chino Avenue & Chino Hills Parkway 11. Diamond Bar Boulevard and Pathfinder Road 12. Diamond Bar Boulevard and Cherrydale Drive 13. Golden Springs Drive and Ballena Drive 14. Golden Springs Drive and High Knob Road Iteris, Inc. 122 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR rill, Design and Construction Inspection Services for \ --,, yN „•; Traffic Signal Infrastructure Upgrades — Phase III 15. Golden Springs Drive and Sunset Crossing Road 16. Grand Avenue and Rolling Knoll Road 17. Gateway Center Drive and Valley Vista Drive 18. Pathfinder Road and Brahma Boulevard 19, Pathfinder Road and Evergreen Springs Drive 20. Pathfinder Road and Peaceful Hills The successful completion of the project will meet the City's objective to improve traffic signal timing/coordination and monitoring. Iteris is committed to not only successfully completing the project but to accomplish it in a manner that will prepare the City for future ITS improvements. Figure 2 below illustrates the Traffic Signal Upgrades proposed by the City. Scope of Work The detailed Scope of Work (SOW) provided has been developed based on Iteris' experience working on similar ITS and traffic system projects and our working history with City for the past 6 years. Its focus will be to detail Iteris' methods and procedures for the successful completion of the City's Traffic Signal Infrastructure Upgrades project. What is unique to Iteris is our team's extensive experience supporting the City of Diamond Bar as well as many local agencies. Iteris staff have a long history of addressing I transportation issues throughout southern California and have been involved with the design, deployment and maintenance support of communication networks, signal detection, CCTVs, CMSs, signal systems, Iteris, Inc. 123 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades — Phase III controllers, and signal timing. In fact, Iteris is the only local firm with the experience and expertise to provide services that range from ITS planning, design, construction support and integration to ITS operations and maintenance, all with in-house staff. It is this hands-on, in the field experience that has guided us in developing this SOW outline. Through the combination of our experience and proven track record, Iteris will provide accurate design plans, cost estimate, existing conditions assessment, construction inspection support and recommendations that reflect the City's commitment to implement beneficial transportation management solutions. DESIGN METHODS AND PROCEDURES The following Scope of Work was developed based on Iteris' understanding of the Design project components and experience on similar projects. The final Scope of Work will be determined during the City's evaluation process to ensure that the City's goals can and will be achieved. Iteris proposes various tasks that will be performed during the project development process. Iteris has organized the work scope into the tasks noted: A. Project Design • Task 0: Project Management • Task 1: Design PS&E and Bid Support B. Construction Administration/Inspection (SEE SECTION D) • Task 2: Construction Administration/Inspection Services C. Conversion / Configuration Services • Task 3: Conversion and Configuration Services This section of the proposal presents the Iteris project team's design methods and procedures to successfully completing the ITS Design Services for Traffic Signal Infrastructure Upgrades on schedule and budget. TASK o. PROJECT MANAGEMENT Deliverables • Project Kick-off Meeting Minutes • Monthly Invoices Iteris strongly believes that excellent project management is essential for the successful completion of any project. Successful completion does not only mean finishing the project, but also completing the project to the client's satisfaction within budget and on schedule that also results in an efficient construction project void of change orders. As part of Iteris' project management strategy, Mr. Gabriel Murillo will serve as the Project Manager (PM) forthis project. Mr. Murillo has served as the PM for similar projects completed for the Cities of Corona, Fountain Valley, Long Beach and Westminster, as well as several othersimilar projects. Mostly recently, Mr. Murillo served as the Project Manager to redesign the City of Fountain Valley's traffic signal communications network into a ring topology. Mr. Murillo's team's integration of a ring network for the City provided a redundant network which highly reduces the possibility of communication loss to multiple intersections should one fail. He will be the principal contact with the City of Diamond Bar per the City's direction. As part of the Project Management task, Mr. Murillo will be available to City staff should specific questions arise throughout the duration of the project. Iteris, Inc. 124 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR 1W Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades — Phase III PROJECT MANAGEMENT METHODOLOGY Iteris' PM methodology has been developed through many years of experience, and has proven effective in measuring progress, anticipating problems, reacting quickly to changes in the requirements and maintaining schedule integrity. Iteris' PM methodology, discussed below, is designed with checks and balances that have resulted in an impressive track record of successful projects. TEAM COMMUNICATION Active and open communication between the team (including the City of Diamond Bar's PM) is vital. Communication is essential to the successful outcome of any project. Iteris' primary objective is to keep the City abreast of the developments that impact the project. QUALITYASSURANCE/QUALITYCONTROL (QA/QC) Iteris' ability to implement high-quality deliverables is a result of the adherence to a quality assurance program that ensures accuracy, product usability and an overall commitment to product excellence and user satisfaction. The Iteris PM ensures the team commitment to these objectives by identifying goals at the outset of the project and monitoring the product implementation and delivery process. Iteris strives to improve the processes and tools used to provide high-quality products and services. INTERNAL WQC Iteris' quality assurance also includes internal management reviews. Iteris upper-level management is committed to maintaining a proper environment for the successful execution of the project, providing projects with adequate resources, and monitoring the effectiveness of the project PM and the project team. Internal management conducts monthly project review meetings, reviewing the current project status against the current project schedule to ensure that projects are kept on schedule and on budget. PROJECT KICK-OFF MEETING Shortly after receipt of Notice to Proceed, a project kickoff meeting will take place, which will be attended by representatives from the Iteris Team and the City. The purpose of this meeting is to ensure that participants understand and support the goals of the project and the plan to achieve them. PROJECTSCHEDULE Iteris is fully committed to initiate the field review immediately after the notice to proceed (NTP) is given. Iteris has the local staff and resources required to meet the City's proposed time frame of one (1) month. The project schedule is discussed in full detail in Section E. Project Scheduling. TASK i.DESIGN SERVICES Deliverables • Subtask 1.1 Deliverable 1: Inventory of Existing Equipment Inside Traffic Signal Controllers along project Corridor • Subtask 1.2.1 Deliverable: 100% Plan Submittal prepared in 1"=20' and 1"=40' scale and submitted in 11" x 17" sheet format as well as in Adobe Acrobat format. (2 complete sets plus electronic copy) • Subtask 1.2.2 Deliverable 1: Final PS&E Set prepared in 1"=20' and 1"=40' scale and submitted in 11" x 17" sheetformat as well as in Adobe Acrobat format. (2 complete sets plus electronic copy) • Subtask 1.2.2 Deliverable 2: Final PS&E on CD or DVD containing: - All design plans in AutoCAD format - Specifications in standard Microsoft Word format - Engineer's Cost Estimate in standard Microsoft Excel format - Field review photographs, and other studies • Subtask 1.2.3 Deliverable 1: Final As -Built Set prepared in 20" and 40" scale and submitted in 11" x 17" sheet format as well as in Adobe Acrobat and AutoCAD. (2 complete sets plus electronic copy) Iteris, Inc. 125 ITERIS' RESPONSE TO. REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades — Phase III Iteris strongly believes that a thorough and accurate assessment of the existing conditions is essential in providing improvement recommendations and design plans that will be instrumental in the successful deployment of the City's Traffic Signal Infrastructure Upgrades project. A thorough assessment should provide a full understanding of the existing system and establish a foundation for any potential future traffic system upgrades. The key personnel that Iteris has assigned to each component are extremely qualified and experienced in performing these services and will be pleased to support the City. 1 Subtask 1.1. Field Review The framework for a viable and efficient design begins with a solid field investigation effort. Prior to commencement of plan preparation, a field investigation will be conducted along the proposed project corridors, intersections and the City's TMC. The field investigation will include a thorough reconnaissance of the project corridors to familiarize the design team with the characteristics unique to each location. There are two task required In performing a thorough review; 1) Reviewing design and as -built documents and 2) Conducting a field review to verify the existing conditions. The first task is to review all design and as -built documents provided by the City. This is essential before complete assessments of the fiber upgrade corridors, traffic signal controller cabinet inventory, communication facilities and other traffic signal support systems within the City's Traffic Signal Infrastructure Upgrades RFP project scope is conducted. Once Iteris has reviewed the design and as -built documents provided by the City, the field review task will be conducted. Iteris has extensive experience in conducting this type of assessment and has developed a thorough checklist that is used on projects of this nature. The checklist is employed by all staff conducting assessments to ensure that the same information is collected by all Iteris personnel. The checklist is to be presented to the City for review during the kickoff meeting. This provides the City with an opportunity to review this checklist in advance of any field work performed to ensure a mutual understanding of the data that will be collected to ensure all the information necessary for detailed project plans meet the City's current and future needs. Figure 3 illustrates an example of the level of detail Iteris provides in an equipment inventory: Figure 3 — Example of Equipment Inventory Detail The field review will not only note the existing conditions of the specific project study area but will also serve to begin identifying existing deficiencies in the City's existing conduit infrastructure. The review team will Iteris, Inc. 126 >_:. ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for p� ..rod, . Traffic Signal Infrastructure Upgrades — Phase III immediately notify the project PMs of any potential issues observed. The sooner issues are notified, the sooner solutions can be identified. All required field data collection, observations and field surveys will be conducted, at a minimum, by two engineers with extensive experience relating to traffic signal control and Intelligent Transportation Systems (ITS) networks. This approach will not only assure the completeness and accuracy of field conditions, but will also ensure that all the operational aspects of the traffic signal system and the ITS devices are taken into consideration. The engineers will also have the expertise to determine all communication and ITS needs for this project as well as the City's future deployments. A photo log of each location and fiber installation segment will be taken which will include photos at all project signalized intersections within the proposed fiber optic corridor. This information will be extremely useful during the design process and will significantly reduce and in some cases eliminate unnecessary revisits to the site, This information will be provided to the City as part of the Inventory of Existing Equipment inside Traffic Signal Controllers along the proposed fiber optic corridors. Per the RFP, the City will provide the following information to support the preparation of the detailed design: 1. Existing street, traffic signal and utility plans in the City's possession 2. Reproduction of final construction plans and specifications for advertising ► Subtask 1.2. PS&E t00% and Final Upon the completion of the field review, Iteris will begin to prepare the design plans for the project. The expedited nature of this project demands PS&E submittals at 100% and Final stages. The sooner the project team can deliver the design plans at 1009/6, the sooner the City can review and provide comments on a complete PS&E package to ensure that the Final PS&E deliverable meets the City's standards. Iteris has the qualified staff and resources at hand to deliver accurate and well prepared design plans within the City's proposed time frame of one month. This task will focus on the preparation of 100% and Final PS&E deliverables. Iteris has extensive experience in providing traffic engineering design o and preparation of ITS improvement plans and technical specifications for and not limited to the following: • Proposed Fiber, TWP Copper Interconnect, and Wireless Upgrades e • Signal Controllers and Cabinets • CCTV Cameras _ • Communication Hubs • Traffic Signal Improvements • System Detection • TMC Improvements • Battery Back-up Systems Iteris staff is capable of providing these services in accordance with the design policies and standard plans of the City of Diamond Bar which include: • Standard Specifications for Public Works Construction (Latest Edition) • Standard Plans for Public Works Construction (Latest Edition) Iteris, Inc. 127 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades — Phase III �r- • California on Uniform Traffic Control Devices (MUTCD) -in conjunction with the City Standard Specification and Plans • Plan Scale should be appropriate to convey design details, typically at 1 inch= 40 feet for fiber optic design plans and 1 inch= 20 feet for rewire plans Plans will be prepared in AutoCAD compatible format. � Subtask 1.2.1. t00% PS&E Submittal At 100% completion, Iteris will provide the City with a full set of design plans including estimates and specifications. The deliverable will include the following items: • Communication infrastructure, including conduit, pull boxes, splicing details etc., at 40 -scale - Splice details will include the splices required on the existing fiber to achieve a citywide redundant network. This is an added value that Iteris will provide. • Communication infrastructure details for the installation of conduit, pull boxes and splice vaults, as applicable • Traffic signal controller (Type 2070 with D4 software), cabinets and communication hardware (Ethernet switches) upgrades at 40 -scale as part of the communication plans • Detailed communication block diagrams for field equipment and hardware, nodes and communication hubs (TMC) • Rewire design plans at 20 -scale - teris will conduct a field check to confirm the existing standards and respective phases as well as verify conduits or conduit percent fills for the rewire design plans. • This approach is standard procedure • Traffic signal upgrade locations reflecting new relays, conflict monitors, pedestrian countdowns signal indications, and/or video detection cameras as specified by the City for bid documents - Iteris will include these locations on the plans to depict the upgrades that the contractor will be responsible for at each location. • Cost estimate will be prepared in tabularform in Microsoft Excel for each item showing quantity, unit, unit price and total costs • All technical specifications, bid items, quantities, construction period, and payment items will be included and delivered in Microsoft Word compatible format Typical construction detail sheets will also be prepared to support construction of items shown on the field element design plans. These sheets will cover details such as mounting configuration and hardware, and the installation of field element equipment. These sheets will also cover details such as trench configurations, pull box/splice vault details, risers, sweeps and bend requirements, structure crossings, splice procedures, arrangement of multiple field cabinets, cabinet equipment layout and power distribution assembly, and others needed to clearly illustrate the work required. The design plans will be prepared by or under the direction of a Civil Engineer registered in the State of California. Each plan sheet will bear the professional seal, certificate number, registration classification, and signature of the professional engineer responsible for its preparation. Upon the City's review, Iteris will schedule a walkthrough with the City to discuss any comments and concerns that the City may have. Once all concerns are addressed, Iteris will proceed to preparing the Final PS&E Package. Iteris will not require much assistance or direction from the City as the plans prepared for Phase I and Phase II, and accepted by the City, will be used to prepare the plans for Phase III. Iteris, Inc. 128 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR s lit, I -Wo > Design and Construction Inspection Services for \moi'" Traffic Signal Infrastructure Upgrades — Phase III o..roNe ► Subtask 1.2.2 Final PS&E Submittal Upon receiving comments from the City, utilities and third party entities, Iteris will prepare the Final Ps&E submittal. The Final PS&E submittal will reflect all applicable comments provided by the reviewing parties. The final design plans will show all necessary information in adequate detail to permit construction staking directly there from and indicate and delineate all details necessary for a construction contractor. The final specifications will provide documentation for applicable communication infrastructure and equipment, traffic signal controllers and cabinets, VIDs, VID mounts and cabling, signal system detection and all other equipment and material required to complete the Traffic Signal Infrastructure Upgrades deployment. Final construction cost estimates will be provided in the form of a bid schedule. A detailed breakdown by project tasks, materials, components, etc. will be included in the Bid package. The bid package will include detailed bid item descriptions for each bid listed in the bid schedule and prepared for the purpose of soliciting construction bids. The final estimates will be updated to reflect any revisions presented by the City in the 100% PS&E deliverable. ► Subtask 1.2.3. As-Builts Once construction is completed, Iteris will incorporate all changes to the design plans presented by the construction contractor and incorporate them into a final set of As -Built plans. The As -built plans will be presented to the City in 11" x 17" format as well as Adobe Acrobat and AutoCAD format. Iteris will prepare the following construction drawings for the project, as noted in Table 3. Table 3 — Construction Drawings to be Prepared NAME PURPOSEDRAWING Title Sheet Depict project title and boundaries Fiber Construction Plans Drawn in 1"=40' Scale, these drawings will show the pertinent construction information for the fiber optic upgrades Traffic Signal Upgrade Drawn in 1"=40' Scale, these drawings will illustrate the locations that will receive equipment Plans upgrades (Relays, conflict monitors, VIDs, 2070 Controllers, etc., and will include the instructions forthe bidding construction contractors to follow Rewire Design Plans Drawn in 1"=20' Scale, there drawings will include all pertinent information required to properly rewire an intersection Fiber Splice Diagrams These drawings will demonstrate how the fiber strands are to be spliced at each node and at each controller cabinet These sheets will cover details such as mounting configuration and hardware, and the installation of field element equipment. These sheets will also cover details such as trench Detail Sheets configurations, pull box/splice vault details, risers, sweeps and bend requirements, structure crossings, splice procedures, arrangement of multiple field cabinets, cabinet equipment layout and power distribution assembly, and others needed to clearly illustrate the work required Subtask 1.3. Bid Support Iteris staff will be available to assist the City with Request for Information (RFI) support throughout the bidding process. During the bid process, Iteris will be available to attend the pre-bid conference and answer technical questions from prospective bidders. Iteris will provide interpretation and/or clarification of the approved construction documents as they specifically relate to the design, design intent and execution of the project. Iteris will make any changes to the PS&E package in a timely manner should any changes be required Iteris, Inc. 129 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for 14F� Traffic Signal Infrastructure Upgrades — Phase III during the bidding process. After the pre-bid conference, RFI requests by the Contractor or City Staff will be responded to through City staff via phone or email. ITERIS DIFFERENTIATORS Iteris Staff have been heavily involved in supporting the City of Diamond Bar with its traffic engineering and ITS needs dating back to the initial Communication Network and ATMS deployment. Having offices in nearby Santa Ana, staff that is knowledgeable of the City's traffic system infrastructure and staff that resides in the City of Diamond'Bar, Iteris provides the experience and local knowledge that is requiredto successfully serve the City. The following recommendations are based on our knowledge of the City and will greatly benefit the City should they need to be deployed. COMMUNICATION SYSTEM IMPROVEMENTS In the last eight to ten years, every ITS network designed by Iteris has been a gigabit (GB) backbone provisioned network. As Gigabit Ethernet (GbE) technology has continued to evolve in the last 10 to 15 years, it has become even more cost effective and the technology of choice for nearly all advanced ITS communication backbones. There are several reasons a City, when deploying fiber based Ethernet hardware, should strongly consider going gigabit. Gigabit switches not only provide increased performance and bandwidth (when compared to 100 MB/s networks), they also have the latest generation of network management features which provide network administrators more flexibility when managing network traffic. Additionally, it provides a path to expand a network beyond the wire (fiber) and support higher speed wireless networks with 802.11n capacities at over 300 Mbps wireless speeds. In fact, Iteris has designed and integrated wireless microwave Ethernet networks with 1AGB/s of bandwidth. Another significant advantage in designing a Gigabit backbone, preferably in ring topology, is the direct path to upgrade in the future to additional capacity by only replacing equipment in the field. Today 10, 40, and even 100 Gigabit networks aver fiber are a reality and with a Gigabit network that is designed properly and integrated optimally, these super high speed networks can easily be implemented with no modification needed to upper -layer network designs. This means that ring networks utilizing rapid spanning tree protocol (RSTP) and open shortest path first (OSPF) between switches and routers can continue to operate through future upgrade processes without any physical configuration changes. Iteris firmly believes that ITS networks should be actively managed through network management software. Iteris understands what it takes to not only design and integrate enterprise level networks, but also to keep them running. Because "you can't manage what you can't see", Iteris developed a network management system dedicated for ITS networks to assist agencies with ITS operations and maintenance. This software is called NetScene which provides an agency with a centralized location to manage and monitor the performance of an ITS network. The image on the right is from a NetScene _.:,... Iteris, Inc. 130 �' I I ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR �o„ Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades— Phase III software deployment in the City of Westminster showing the status of all the devices deployed citywide. There is a smaller window in the figure which shows the contents of a cabinet with icons representing the device and a background color displaying the status of the device. The system alerts select personnel of any failures in the City through an email message as well as alerts on the NetScene application. Not only is Iteris an expert in the design and integration of ITS, Iteris has the expertise to keep them operational to maximize the effectiveness of traffic operations. We know what it takes to design and construct robust systems and keep them working. Under Phase I and Phase II, Iteris completed a review of the City's existing ITS communication cabling and through the design process set the foundation for a Gigabit redundant ring network. Through the use of these Gigabit rings, the City's communication "hubs" will be utilized as distribution points where the Gigabit network could be distributed to each intersections as 100 MB Fast Ethernet segments. This type of design maximizes the use of existing fiber optic cable and provides significant bandwidth capability for every traffic signal intersection to add several ITS elements like HD quality CCTV cameras, back-up battery system (BBS), Bluetooth system, etc. With the integration of Phase I and Phase II, The City is two thirds of the way in completing the implementation of a redundant ring network. Iteris' design has set the foundation for a redundant network. In Phase III, Iteris will help the City achieve that vision. Figure 4 displays the existing and preliminary design for the robust Gigabit network in the City of Diamond Bar. The yellow lines show the existing fiber runs, the green lines show the proposed Phase III fiber upgrades, and the blue and green lines illustrate the recommended ring topology that the City should incorporate into their design for redundant communication. Note that upon implementing this topology, it will be necessary to make some fiber modifications at the original fiber locations as well as the installation of two high speed radios to create a link on Pathfinder between Fallowfield and Brea Canyon Cut -Off. The original fiber modifications are required as the City's original network was designed in a daisy chain topology. Such an approach makes each location dependent on the previous for communication and should one fail, so would all the locations upstream from that point. By re -splicing the original fiber, the City can complete the proposed rings and obtain the desired redundant network. Iteris staff have firsthand knowledge of the City's original fiber having provide QA/QC during its design and implementation as well having integrated the City's existing network. In fact, our staff have been supporting the network since its inception. The radios are needed to close the gap at Pathfinder and establish the link required to establish a ring. The radios are depicted as red triangles in the figure below. If funds are an issue, then Iteris will modify the plans to create a folded ring. A folded ring will still provide a redundant approach but will use the same fiber cable to loop back, and unfortunately communications would be lost if the cable were ever damaged. Iteris, Inc. 131 ', 1IL16101`U B�11R ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades — Phase III Figure 4 — Preliminary High Level Network Design Iteris' approach to the design of the fiber upgrades will be to completely eliminate all daisy chained intersections in order to create more robust gigabit trunks between the field elements and central. The design for Traffic Signal Infrastructure Upgrades Phase I set the groundwork to achieve a ring topology. Phase II built upon that infrastructure to provide redundancy for the intersections north of Grand Avenue. With Iteris' proposed approach for Phase III, the foundation will be completed and the redundant network will be a citywide accomplishment. Under Phase I, gigabit hub switches were deployed at Diamond Bar Boulevard and Pathfinder Road as well as in Diamond Bar Boulevard and Grand Avenue. These two hub locations support all the intersections along Diamond Bar Boulevard in the southeast segment. Under Phase 11, Iteris proposed adding a hub switch at Golden Springs and Diamond Bar to communicate with all the locations north of Grand Avenue. For Phase III, Iteris proposes adding hub switches at Golden Springs and Grand Avenue and at Golden Springs and Brea Canyon. In doing so, all the hub switches will have the ability to be linked together. Once linked together, multiple communication paths for every device will be possible. The proposed network will not only provide the City with robust communications, but also the ability to deal with fiber incidents with very little likelihood of losing communication to the intersections. Being able to maintain communication will provide additional time for the City to identify and resolve the problem properly, maintain communication with all ITS devices during incident and most importantly, maintain Iteris, Inc. 32 I ' " ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR < o ` Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades — Phase III communications with the controllers while the incident is resolved. What makes this critical is that for an adaptive system to work well, it needs to be able to communicate with the controllers. Iteris' design will provide that level of network stability. TASK 3. CONVERSION/ CONFIGURATION SERVICES Note that Task 2 is described in Detail Under Section D of this document The City of Diamond Bar has requested the addition of Switch configuration and controller timing conversion/ configuration servicers. Iteris staff is fully capable providing such services forthe City. As previously mentioned, Mr. Gomez configured the majority, if not all, of the switches that are currently deployed in the City including all the Gigabit switches. Underthe direction of their direct manager, Mr. Gabriel Murillo, Mr. Erlan Gomez and Mr. Michael Plotnik have configured and integrated over 70 fiber and Ethernet -over -copper switches in the last eight months alone including the reconfiguration of a couple of the City's switches during the BBS integration. Their understanding of communication networks, ITS devices and troubleshooting measures make them the ideal team for all ITS integration tasks. For the switch configuration, Iteris suggest that the selected devices be sent to our systems engineers so that they can properly configure the devices before installation. After the devices are installed, Iteris staff will be present under the construction inspection task to verify the proper functionality of the switches. In terms of controller timing conversions and configuration, the MUTCD has made changes that affect some of the timing parameters such as the minimum yellows and flashing pedestrian "Don't Walk". The controller upgrade locations are scattered throughout the City and therefore making the revisions necessary to meet the new specifications would directly affect the synchronization of the corridors. Because of this, Iteris recommends that the timing be directly converted over As Is to eliminate the need to re-evaluate the entire system. Iteris can assist the City in performing the timing conversions as Iteris staff has conducted multiple deployments of 2070 controllers with D4 software. Mr. Murillo performed the timing conversion and integration of the 2070 controller with D4 software running the intersection of Golden Springs and High Knob. This was the first integration of D4 software in Diamond Bar which led to the City selecting the software for all their future 2070 controller upgrades. In terms of configuration, in order to communicate with the City's TransSuite system, the controllers must be configured to properly communicate with the central system. Mr. Gomez was directly involved in the integration and relocation of the City's TransSuite system and integrated all of the City's existing 170 controllers with LACO-4E onto the system. Iteris proposes this task to be divided into two subtasks. The first subtask will focus on obtaining the timing plans from the existing 170 controllers to convert them into the D4 format. Iteris will then work with the contractor to load the converted timing plans into the new controllers before deployment. The second subtask will focus on integrating the controllers onto the TransSuite system. This will require some configuration modifications at the TransSuite system level and controller configuration to communicate with TransSuite. Mr. Gomez will assist the City in making a request to TransCore in order to make these modifications under the City's maintenance agreement with TransCore. All of the tasks involved to meet and exceed the requirements set in this RFP have already been performed by Iteris' staff for the City of Diamond Bar. The team is more than happy to continue providing the same services that we have been providing since the inception of the City's first fiber traffic network. With Iteris' staff's knowledge of the City's network and team of systems engineers dedicated to ITS integration, Iteris is certain that the City will have the right team to support the City's goals. I Iteris' hours and cost to provide support for these optional task are included in the Design Services Fee proposal. Iteris, Inc. 133 I I 'I ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR <m Design and Construction Inspection Services for u'�Traffic Signal Infrastructure Upgrades — Phase III UN• D CONSTRUCTION ADMINISTRATION & INSPECTION Iteris has supported many clients with full design/ build projects throughout the years. The Iteris Team of Transportation Engineers, Systems Engineers, System integrators and Software Engineers are fully capable of executing all tasks relevanttothe design, construction and integration of a successful ITS project. Iteris' hands- on experience provides Iteris with the knowledge of "why" and "how' things must operate to be considered safe and fully operational. In order to optimize Iteris' support during Construction services, the team has identified the tasks which will require on-site support. They are the following: • Meetings: Iteris will be available to attend the pre -construction meeting as well as three additional meetings throughout the course of the construction activities. The Project Manager and Project Engineer will also be available via phone and e-mail to answer all questions pertaining to the project. • Fiber Optic Inspection: Iteris staff will be present at the completion of the fiber splicing to verify each link between the hubs and the intersections. The links will be verified by shinning a laser between the hub and the traffic signal intersections. This approach will confirm that a link exist between the two points and whether or not the fiber strands were terminated onto the appropriate ports at each location. Payment to the contractor shall not be made until all fiber links are verified per the design plans. Properfiber splicing is critical in the proper functionality of the system and its future upgrades. • Rewire Inspection: Iteris staff will be present after each location is rewired to verify that all signal phases, including pedestrian phases, are working as intended. The team will observe each intersection and confirm that all vehicle heads are terminated according to the phase diagram. Contractor shall not be paid until this has been carried out. • Traffic Signal Upgrade Inspection: Iteris staff will be present immediately afterthe completion of traffic signal upgrades to verify that all components were properly installed and configured to provide full functionality to the City. • Construction Support., This tasks includes Addressing complaints, reviewing and approving contractor's submittals, RFIs. Review certified payrolls and invoices, Review Change Orders, Prepare daily and weekly reports, including project progress and photo documentation by stages, prepare punch list and final job walk through and submit the final as -built and final report to the City. Iteris, Inc. 134 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR u ? Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades — Phase III E PROJECT SCHEDULING Per the City's request, all design plans must be ready for bid by within 30 days. This would give the team approximately 4 weeks to complete the design plans and submit Final PS&E plans. This aggressive schedule demands PS&E submittals at 100% and Final to present the City with a full PS&E deliverable to comment on. This will give the City a better sense of the overall package and allow them to provide a full set of comments for the Final Submittal preparation. Having the staff at hand to take on a project with such a short timeline, Iteris is committed to beginning the field reviews immediately after the kickoff meeting. Field reviews are critical forthe design and will be of high priority. Within a week and a half from the field review, Iteris will have the 100% PS&E Submittal ready for the City to Review. The City will have a week to review and provide comments back to Iteris. During this time, Iteris will be in direct contact with the City to answer questions and commence revisions as reviews are finalized. At the end of the week, Iteris will schedule a meeting with the City to discuss all comments so that the teams are in agreement. Iteris will then finalize the plans and submit to the City for bid. Keep in mind that this timeline requires a team effort between the City of Diamond and Iteris. An open line of communication will be critical at every step to ensure that the City's vision is followed. Eliminating issues before they begin will be key. Our Project manager and internal QA/QC is committed to serving the City on this project and its timeline. Assuming that the project's kick-off meeting is held the first week in June, then the construction bidding will most likely take place in the month of July and a construction contract is expected to be executed by August. Iteris will provide the City with Bid support throughout the bidding process to ensure that the process is smooth and enjoyable for the City. Once the Bid process is completed, Iteris staff will be on standby to attend the preconstruction meeting and begin construction administration and support services. Iteris has provided the following proposed project schedule, as shown in Table 4 Table 4 – Project Schedule 2016 December TASKS - z 'WEEK1 WEEK 2'.WEEK 3 WEEK4 3 Project Management ■■■■■■_...■■■. m LL m m> 2 G z Design month ' P ■■■■■■_.■■■■■■ Kick -Off .. , ■■■■■■_.■.■■■■ 100%Submittal ......-■■■..■■, ■ FinalSubmittal NEENE■_■.■■■■.M�cmst—ruction Administration and Inspection. . - . . TransSulte ControllerIntegration 3B Switch Configuration Iteris, Inc. 135 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for „ Traffic Signal Infrastructure Upgrades — Phase III G FEE SCHEDULE Per the requirements of the RFP, the fee schedule has been provided as part of Section F above. Iteris, Inc. 137 Table 1— Hourly Fee Schedule for Construction Administration/Inspection Services by Task ® ® AOW& MA ® t Table 2 — Hourly Fee Schedule for Conversion/Configuration Services by Task Table 3 — Hourly Fee Schedule for Design Services by Task CITY COUNCIL Agenda # 6.13 Meeting Date: November 15, 2016 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City M er _ _lam TITLE: AWARD THE DESIGN AN - CONSTRUCTION MANAGEMENT SERVICES CONTRACT TO ITERIS, INC. FOR THE TRAFFIC SIGNAL INFRASTRUCTURE UPGRADES PROJECT - PHASE III IN THE AMOUNT OF $91,985 PLUS A CONTINGENCY AMOUNT OF $10,000 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $101,985. RECOMMENDATION: Award. FINANCIAL IMPACT: As part of the FY 2016-2017 Capital Improvement Program, $110,000 of Traffic Improvement Funds were budgeted for the design, conversion/configuration, and construction management services for the Traffic Signal Infrastructure Upgrades Phase III Project. BACKGROUNDMISCUSSION: In June 2014, the Traffic Signal Operation & Maintenance Master Plan was completed by staff to provide an evaluation and a comprehensive inventory of the City's traffic signal system. The four (4) primary tasks associated with the Traffic Signal Operation & Maintenance Master Plan included assessing the current conditions and maintenance operations of the overall City's traffic signal system, identifying areas for improvements, discussing planned improvements for the City's traffic signal system, and recommending courses of action to address the deficiencies. A three (3) phase Traffic Signal Infrastructure Upgrade Plan was recommended. As shown in the table below, an approximate annual budget of $400,000 for the next three (3) fiscal years, beginning in FY 2014-2015, was proposed. Proposed Work Plan FY 14-15 FY 15-I6 FY 16-17 (Phase I Currently Under (Phase 11 Currently out to (Phase 111) Final Construction Phase) Bid) $60,000 — Rewire five (5) $40,000 — Rewire three (3) $30,000 — Rewire two (2) intersections. intersections to be determined. intersections to be determined $240,000 — Replace 5.5 miles of $180,000 — Replace 4.3 miles $180,000 — Replace 4.3 miles of copper cables with new fiber optic of copper cables with new fiber copper cables with new fiber cables along Diamond Bar optic cables along Diamond optic cables along Lemon Boulevard between Grand Avenue Bar Boulevard between Grand Avenue between Golden Springs and Oak Crest Drive; Brea Avenue and Highland Valley Drive and Lycoming Street; Brea Canyon Road between Diamond Road; Golden Springs Drive Canyon between Washington Bar Boulevard and Silver Bullet between Brea Canyon Road Street and Pathfinder Road; and, Drive; and, Pathfinder Road and Calbourne Drive. Pathfinder Road between Brea between Diamond Bar Boulevard Canyon Road and Peaceful Hills and Fernhollow Drive. Road. $28,000 — Traffic signal $30,000 - Traffic signal $85,000 - Traffic signal component replacements such as component replacements such component replacements such as signal relays, conflict monitors, as signal relays, conflict signal relays, conflict monitors, traffic signal cabinets, pedestrian monitors, traffic signal cabinets, traffic signal cabinets, pedestrian countdown signal indications, and pedestrian countdown signal countdown signal indications, video detection cameras. indications, and video and video detection cameras. detection cameras. $72,000 — Replace 15 traffic signal $150,000 - Replace 30 traffic $105,000 - Replace 20 traffic controllers and firmware. signal controllers and firmware, signal controllers and firmware. For Phase I of the Traffic Signal Infrastructure Upgrades Project, a construction contract was awarded to Elecnor Belco Electric, Inc. at the February 16, 2016 City Council Meeting. The project is currently scheduled for completion before the end of November 2016. For Phase II of the Traffic Signal Infrastructure Upgrades Project, project plans and specifications are currently being completed by Iteris, Inc. and are scheduled to be advertised by the end of this month with tentative construction to start in January 2017. In September of 2016, a Request for Proposals (RFP) for the Traffic Signal Infrastructure Upgrades Phase III Project was released for design and construction management/inspection services. Staff mailed the RFP's to Advantec Consulting Engineers, Iteris, Inc., DKS Associates, Stantec, Fehr & Peers and Kimley Horn. Staff received only one (1) proposal on October 5, 2016 from Iteris, Inc. Thank you letters and emails were received from the five (5) consultants who did not responded to the Phase III RFP. Their reasons were: current work load, current 2 assignments, prior commitments, and/or simply because one of the five (5) consultants is currently working on a critical City project, such as the Adaptive Traffic Control System that is currently under design. The proposal from Iteris, Inc. was evaluated using the following criteria: 1. Understanding of project objectives and work 2. Experience and reputation of the firm 3. Experience and credentials of key personnel assigned to the project 4. Schedule, timeline, and reasonableness 5. Consultant's past record of performance in similar projects 6. The City's prior experience with the consultants 7. Familiarity with the geographical areas of the project and the City specific policies and requirements. Based on the evaluation criteria above and Iteris' past project experience for both Phase I & Phase II Projects, Iteris is uniquely qualified to perform the services required to achieve a successful enhancement of the City's system integration and communication network. The Traffic Signal Infrastructure Upgrades Phase III Project is the final phase of improvements to the overall signal and communication network infrastructure. These improvements include replacing 4.3 miles of existing copper cable with fiber optic cable at the southwesterly part of the City to allow for higher data flow thus avoiding future reduction in bandwidth speed as more communication units (i.e., video detection cameras & closed circuit television cameras) are added to the system. Additionally, the communication network will also be improved by rewiring two (2) intersections to improve wiring connections at the intersections. Finally, upgrading traffic signal components/units such as signal relays, video detection cameras, conflict monitors and traffic signal controller firmware and software inside the traffic signal cabinet, will improve reliability & functionality. See Map on Attachment "A", as well as the following comprehensive Phase III upgrades: I. Rewiring: 1. Pathfinder Road & Brea Canyon Road -Fern Hollow Drive 2. Brea Canyon Road & Silver Bullet Drive Il. Interconnect Replacement: Replace 4.3 miles of copper cable with new fiber optic cable along Lemon Avenue between Golden Springs Drive and Lycoming Street; Brea Canyon between Washington Street and Pathfinder Road; and, Pathfinder Road between Brea Canyon Road and Peaceful Hills Road. 3 P Traffic Signal Components Upgrades: (relays, conflict monitors, and pedestrian countdowns signal indications, and/or video detection cameras): 1. Diamond Bar Boulevard & Montefino Drive 2. Diamond Bar Boulevard & Gold Rush Drive 3. Diamond Bar Boulevard & K -Mart Drive 4. Diamond Bar Boulevard & Temple Avenue 5. Golden Springs Drive & Brea Canyon Road 6. Grand Avenue & Golden Springs Drive 7. Grand Avenue & Montefino Drive 8. Grand Avenue & Shotgun Lane New Controllers with Software Upgrades: 1. Brea Canyon Road & Diamond Crest Lane 2. Brea Canyon Road & Glenbrook Drive 3. Brea Canyon Road & Lycoming Street 4. Brea Canyon Road & Silver Bullet Drive 5. Brea Canyon Road & Pathfinder Road 6. Brea Canyon Road & Washington Avenue 7. Brea Canyon Cut -Off Road & Oak Crest Drive 8. 1440 Bridgegate Drive & Bridgegate Drive 9. Brea Canyon Cut -Off Road & Fallow Field Drive 10. Chino Avenue & Chino Hills Parkway 11. Diamond Bar Boulevard & Pathfinder Road 12. Diamond Bar Boulevard & Cherrydale Drive 13. Golden Springs Drive & Ballena Drive 14. Golden Springs Drive & High Knob Road 15. Golden Springs Drive & Sunset Crossing Road 16. Grand Avenue & Rolling Knoll Road 17. Gateway Center Drive & Valley Vista Drive 18. Pathfinder Road & Brahma Boulevard 19. Pathfinder Road & Evergreen Springs Drive 20. Pathfinder Road & Peacefull Hills Road The project schedule is tentatively set as follows: Award Design Contract November 15, 2016 Bid/Award Construction Contract January 2017 Begin Construction February -March 2017 Construction Completed April -May 2017 4 PREPARED BY: Christian Malpica, Associate Engineer Date Prepared: November 8, 2016 REVIEWED BY: — ��A David G. Liu, P.E. Director of Public Works/City Engineer Attachment: Attachment "A" - Map Contract Agreement with ITERIS, Inc. Exhibit "A" — Request for Proposals, dated September 12, 2016 Exhibit "B" - ITERIS, Inc. Proposal, dated October 5, 2016 Attachment "A" Proposed Fiber Optic Cable — Map (Phase III) CONSULTING SERVICES AGREEMENT Design THIS AGREEMENT (the "Agreement") is made as of November 15, 2016 by and between the City of Diamond Bar, a municipal corporation ("City") and Iteris, Inc. a California corporation ("Consultant"). 1. Consultant's Services. Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the reasonable satisfaction of the City the services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. Christian Malpica, Associate Engineer (herein referred to as the "City's Project Manager"), shall be the person to whom the Consultant will report for the performance of services hereunder. It is understood that Consultant shall coordinate its services hereunder with the City's Project Manager to the extent required by the City's Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City's Project Manager and the City Manager 2. Term of Agreement. This Agreement shall take effect November 15, 2016, and shall continue until January 15, 2017 unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed ninety one thousands nine hundred eighty five dollars ($ ) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses. 4. Payment. A. As scheduled services are completed, Consultant shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. C. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant. 6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control. 7. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with Workers' Compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable Worker's Compensation laws. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Consultant's failure to comply with this Section. 8. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. 9. Indemnification. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with: (1) Any and all claims under Worker's Compensation acts and other employee benefit acts with respect to Consultant's employees or Consultant's contractor's employees arising out of Consultant's work under this Agreement; and (2) Any and all claims arising out of Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City's passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. (3) To the fullest extent permitted by law, Consultant agrees to indemnify and hold Indemnitees entirely harmless from all liability arising out of any claim, loss, injury to or death of persons or damage to property caused by the negligent professional act or omission in the performance of professional services pursuant to this Agreement. 10. Insurance. A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: (1) a policy or policies of broad -form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence; (3) automotive liability insurance written on an occurrence basis covering all owned, non -owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; (4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater; and (5) Professional liability insurance covering errors and omissions arising out of the performance of this Agreement with a combined single limit of $1,000,000. If such insurance is on a claims made basis, Consultant agrees to keep such insurance in full force and effect for at least five years after termination or date of completion of this Agreement. B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. C. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City ten (10) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement and except for professional liability insurance, shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. In the case of professional liability insurance, such coverage shall be issued by companies either licensed or admitted to conduct business in the State of California so long as such insurers possesses the aforementioned Best's rating. E. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City. F. Self -Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant's due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees. H. Failure to Maintain Insurance. If Contractor fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due Consultant. I. Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein. 11. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Consultant and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the "records") pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Consultant's records regarding the services provided under this Agreement. Consultant shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Consultant agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested. 14. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 15. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits. 16. Personnel/Designated Person. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Except as provided in this Agreement, Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right in its sole discretion to require Consultant to exclude any employee from performing services on City's premises. 17. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 18. Prevailing Wage. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21810 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. The CONTRACTOR and any of its subcontractors must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the award of a contract for a public work on any public works project awarded after April 1, 2015. This Agreement is subject to compliance monitoring and enforcement by the Department of Industrial Relations. 19. Time of Completion. Consultant agrees to commence the work provided for in this Agreement within (5) days of being notified by the City to proceed and to diligently prosecute completion of the work within sixty (60) calendar days from such date or as may otherwise be agreed to by and between the Project Manager and the Consultant. 20. Time Is of the Essence. Time is of the essence in this Agreement. Consultant shall do all things necessary and incidental to the prosecution of Consultant's work. 21. Delays and Extensions of Time. Consultant's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Consultant must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Consultant's control. If Consultant believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Consultant be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause. 22. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 23. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 24. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 25. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 26. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 27. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. "CONSULTANT" "CITY" City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 Attn.: Attn.: Phone: Phone: E -Mail: E-mail: 28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. 29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 30. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance. IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. "Consultant" "City" [Insert Full Name of Consultant] CITY OF DIAMOND BAR By: Printed Name: Title: By: Printed Approved as to form: VA David A. DeBerry, City Attorney Bv: Nancy A. Lyons, Mayor ATTEST: Tommye Cribbins, City Clerk *NOTE: If Consultant is a corporation, the City requires the following signature(s): (1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. Nancy A. Lyons Mayor Jimmy Lin Mayor Pro Tem Carol Herrera Council Member Ruth M. Low Council Member Steve Tye Council Member September 12, 2016 EXHIBIT "A" 21810 Copley Drive - Diamond Bar, CA 91 765-41 78 (909) 839-7000 a Fax (909) 861-3117 www.DiamondBarCA.gov SUBJECT: Request for Proposal for Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades - Phase III To Traffic Engineering Consultant: The City of Diamond Bar is requesting proposals from qualified Traffic Engineering Consultants to provide design, construction administration/inspection, and conversion/configuration services for the FY2016/2017 Traffic Signal Infrastructure Upgrades Phase III Project. The project will be administered by the Public Works Department. BACKGROUND The City of Diamond Bar is preparing to upgrade existing traffic signal infrastructure including intersection rewiring, replacement of approximately 4.3 miles of existing copper cable with new fiber optic communication cable, controllers, video detection cameras, conflict monitors, signal relays, pedestrian countdown signal indications and associated improvements along several corridors in City of Diamond Bar. The total estimated budget for the Traffic Signal Infrastructure Upgrade Project is $400,000, including design, construction inspection with configuration services as an optional task. Twenty (20) traffic signal intersections are proposed to be upgraded with new controllers Citywide. The goal of the project is to improve traffic signal timing/coordination and monitoring through the use of a fiber optic traffic signal interconnect system and associated improvements discussed above. Selection of the Consultant will be based on the project approach, understanding, and familiarity with projects in similar size and scope. SCOPE OF WORK — DESIGN SERVICES The City requires the services of a professional traffic engineering consultant to design and provide construction inspection services for the aforementioned project. The project will include the proposed improvements: September 12, 2016 Traffic Signal Infrastructure Upgrades Phase III — RFP Page 2 Rewiring: 1. Brea Canyon Road & Silver Bullet Drive 2. Pathfinder Road & Fernhollow Drive II. Interconnect Replacement: Replace 4.3 miles of copper cable with new fiber optic cable along Pathfinder Road between Peaceful[ Hills and Brea Canyon Road; Brea Canyon Road between Pathfinder Road and Golden Springs Drive; Brea Canyon Road between Lycoming Street and Washington Avenue; Golden Springs Drive between Brea Canyon Road and Calbourne Drive; Lemon Avenue between Golden Springs Drive and Lycoming Street, as shown in Exhibit "A". III. Traffic Signal Components Upgrades: (new relays, conflict monitors, pedestrian countdowns signal indications, and/or video detection cameras): 1. Diamond Bar Boulevard & Montefino Drive 2. Diamond Bar Boulevard & Gold Rush Drive 3. Diamond Bar Boulevard & K -Mart Drive 4. Diamond Bar Boulevard & Temple Avenue 5. Golden Springs Drive & Brea Canyon Road 6. Grand Avenue & Golden Springs Drive 7. Grand Avenue & Montefino Drive 8. Grand Avenue & Shotgun Lane IV. New 2070 Controllers with D4 Software Upgrades: 1. Brea Canyon Road & Diamond Crest Lane 2. Brea Canyon Road & Glenbrook Drive 3. Brea Canyon Road & Lycoming Street 4. Brea Canyon Road & Silver Bullet Drive 5. Brea Canyon Road & Pathfinder Road 6. Brea Canyon Road & Washington Avenue 7. Brea Canyon Cut -Off Road & Oak Crest Drive 8, 1440 Bridgegate Drive & Bridgegate Drive 9. Brea Canyon Cut -Off Road & Fallow Field Drive 10. Chino Avenue & Chino Hills Parkway 11. Diamond Bar Boulevard & Pathfinder Road 12. Diamond Bar Boulevard & Cherrydale Drive 13. Golden Springs Drive & Ballena Drive 14. Golden Springs Drive & High Knob Road 15. Golden Springs Drive & Sunset Crossing Road 16. Grand Avenue & Rolling Knoll Road 17. Gateway Center Drive & Valley Vista Drive 18. Pathfinder Road & Brahma Boulevard 19. Pathfinder Road & Evergreen Springs Drive September 12, 2016 Traffic Signal Infrastructure Upgrades Phase III — RFP Page 3 20. Pathfinder Road & Peacefull Hills Road The Consultant shall prepare construction plans, specifications and cost estimates for the project. The work program or approach to be taken by the Consultant in completing these services should take into consideration the following items: A. Meet with the City staff prior to the beginning of work to discuss background, scope, objectives, and other pertinent details of the project. The Consultant shall attend periodic meetings with City staff at various stages of the project as needed. B. Perform a complete field review and inventory of existing equipment inside the traffic signal cabinets along the proposed corridor for the fiber optic and review all existing field conditions and information pertaining to this project. Provide a copy of the inventory list to City. The project plans and specifications shall be competed and approved within one (1) month after contract agreement has been executed. C. Research and obtain as -built plans of existing traffic signal plans, location of all the existing interconnect conduit along the proposed fiber optic interconnect route and other intersections with proposed updated signal equipment and associated improvements. D. The Consultant shall prepare and submit a cost estimate in tabular form showing quantity, unit price and total cost. E. It is the City's intention to use the Standard Specifications for Public Works Construction (latest edition), the Standard Plans for Public Works Construction (latest edition), the California on Uniform Traffic Control Devices (MUTCD), in conjunction with the City standard specifications and plans. The Consultant shall provide copies of referenced standard plans from other sources. F. Provide assistance during the bidding period. The Consultant shall provide technical assistance to staff and clarification to bidders should any questions arise during the bidding period. Should any changes be required to the plans and/or specifications during this phase, the Consultant shall make the necessary changes and provide those changes in the specifications or plans in a timely manner so that the City can issue an addendum. G. The Consultant shall prepare plans for the proposed fiber optic cable, and a tabular form for traffic signal equipment upgrades. The plans shall be prepared in 20" scale and submitted in 11"x17" sheet format and in Adobe Acrobat Format. The Consultant shall prepare in Microsoft Excel format and submit the proposed construction cost estimate on 8 '/2' x 11" sheets. The cost estimate shall be prepared in a tabular form for each item showing quantity, unit, unit price, and total cost. All estimate back-up calculations by plan sheet shall also be submitted. H. Prepare plans (separate tabulated inventory list for traffic signal equipment and plans for fiber optic cable communication): all layout, plan view, splicing details, September 12, 2016 Traffic Signal Infrastructure Upgrades Phase III — RFP Page 4 profiles, pull boxes, etc. necessary to bid and construct the project in AutoCAD compatible format. Prepare specifications: all technical specifications, bid items, quantities, construction period, and payment items. The Consultant will generate final document including all general provisions for final review by City staff, in Microsoft Word compatible format. J. Estimate: detailed cost estimate of the work matching the proposed bid items K. Final as -built plans: Consultant to provide final as -built plans once construction is completed and shall not result in any increase in compensation from the City. SCOPE OF WORK — CONSTRUCTION ADMINISTRATION/INSPECTION SERVICES The City requires the services of a professional traffic engineering consultant to provide the construction administration/inspection services for the aforementioned project. The work program or approach to be taken by the Consultant in completing these services should take into consideration the following items: A. Meet with the City staff prior to the beginning of work to discuss background, scope, objectives, and other pertinent details of the project. The Consultant shall attend periodic meetings with City staff at various stages of the project as needed. B. Coordinate and conduct the Pre -Construction Meeting, including the preparation of the utility notices (if needed). Prepare the meeting agenda and minutes. C. Provide inspection services for the entire project on an as -needed basis during mobilization, demobilization, traffic control deployment and public notification process. Provide daily quality control and inspection services during construction. D. Address complaints and concerns received. E. Review and approve Contractor's submittals. F. Review and address Contractor's RFI's. G. Review Contractor certified payrolls. H. Review and approve the Contractors' invoices. I. Review and/or prepare Construction Change Orders. J. Prepare daily and weekly reports, including project progress and photo documentation by stages. September 12, 2016 Traffic Signal Infrastructure Upgrades Phase III — RFP Page 5 K. Prepare Punch List and conduct final job walk and prepare a recommendation to the City for acceptance of the construction project. L. Prepare as -built record plans and submit to the City at the end of the project. Submit a final report to the City. CITY'S SUPPORT A. Existing street, traffic signal and utility plans in the City's possession. B. Reproduction of final construction plans and specifications for advertising. PRPOSAL FORMAT AND CONTENT The Consultant shall prepare only one proposal for the design, construction administration/inspection, and conversion/configuration services. The Consultant shall provide two (2) separate fee schedules, one for design and one for construction administration/inspection, and conversion/configuration services. The proposal shall provide all the information requested. The Consultant's proposal shall contain the following information and shall be organized as follows: A. Project Team An organization chart indicating principals and key project team members together with an indication of their involvement in the project. Also provide resumes of the key personnel involved with this project including personnel from sub -consultants. For the project engineer and project manager, include information for three (maximum) recent municipal projects on his/her record of completion. B. Consultant's Experience List a maximum of three (3) projects of similar size and scope that your consultant has performed design and construction administration services for other public agencies. For each project, provide the following information: location, owner, construction cost, year the design was completed, year the construction was completed, your project manager, engineer, and inspector's name. If any portion of the project is sub -contracted, provide similar information for a maximum of three projects. C. Project Design Discuss the methods and procedures that will be used in the design of the project. Provide a list of construction drawings that will be prepared for the project. Also identify any potential concerns or problems in the design of this project. September 12, 2016 Traffic Signal Infrastructure Upgrades Phase III — RFP Page 6 D. Construction Administration/Inspection Discuss the hours required and scope of work to be included in the construction administration/inspection services and construction schedule. E. Project Scheduling Provide a schedule identifying milestones for the major tasks in the design of the project, beginning with the Notice to Proceed. F. Resource Requirements Provide a man-hour and fee estimate for the proposed scope of work for Traffic Signal Infrastructure Upgrades. Also provide a total "Not -to -Exceed" design services fee for the project. Separately, provide a total "Not -to -Exceed" construction administration/inspection services fee. Please state all assumptions upon which the estimates are based. Fee proposal shall be submitted in a separate sealed envelope. G. Fee Schedule The fee proposal shall include a not -to -exceed (NTE) figure and hourly billing rates for typical staff classifications and cost breakdown per task. These rates will be used to negotiate any additional work the City may request. All assumptions upon which the costs are based shall be stated. H. Agreement Exhibit "B" is a copy of the City's professional services agreement. A copy shall be completed and signed as part of the proposal package. Completion of this agreement will be your statement that all terms and conditions are acceptable. This completed agreement made part of the proposal is no means to be interpreted as acceptance by the City or notice to proceed. Insurance Proof of insurance requirements addressed in the professional services agreement of this Request for Proposal shall be submitted by the selected Consultant upon execution of the original contract for submittal to the City Council. All proposers shall submit a "Statement Certifying Insurance Coverage" certifying that the required insurance coverage will be obtained by the Consultant, and that the Consultant understands said coverage is prerequisite for entering into an agreement with the City. The Consultant is required to consultant with its insurance carrier that it can meet all the requirements for insurance. Failure to September 12, 2016 Traffic Signal Infrastructure Upgrades Phase III — RFP Page 7 meet the insurance regulations as set forth shall result in the Consultant's disqualification. J. References List of three (3) Public Agency references for similar projects must be provided. Include contact person, address, and telephone number. SUBMITTAL OF PROPOSAL Three (3) copies of the proposal shall be presented in a sealed envelope with the fee proposal(s) in a separate sealed envelope bearing the name, address and telephone number of the individual or entity submitting the proposal and shall be addressed to: CHRISTIAN MALPICA ASSOCIATE ENGINEER CITY OF DIAMOND BAR PUBLIC WORKS DEPARTMENT 21810 COPLEY DRIVE DIAMOND BAR, CA 91765 The envelope shall be clearly marked with the notation "PROPOSAL -DO NOT OPEN". The proposal shall be submitted on or before 2:00 p.m. on October 5, 2016. RIGHT TO REJECT ALL PROPOSALS The City reserves the right to reduce or revise elements of the scope of work prior to the award of any Contract. Furthermore, the City reserves the right to reject any or all proposals submitted; and no representation is made hereby that any Contract will be awarded pursuant to this Request for Proposal, or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the proposer. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind which may be incurred by a proposer. All proposals submitted to the City in response to this Request for Proposal shall become the property of the City. September 12, 2016 Traffic Signal Infrastructure Upgrades Phase III — RFP Page 8 QUESTIONS If there are any questions regarding this Request for Proposal, please contact Mr. Christian Malpica, Associate Engineer, at (909) 839-7042. Sincerely, David Director of Public Works/City Engineer Enclosures Exhibit "A" — Fiber Optic Interconnect Map Exhibit "B" -- Consulting Services Agreement iteris" 949.270.9400 itens.com October 5, 2016 Mr. Christian Malpica Associate Engineer City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 EXHIBIT "B" 1700 Camegie Avenue, Suite 100 Santa Ana, CA 92705 Re: Proposal for Design and Construction Inspection Services for Traffic Signal infrastructure Upgrades Phase III P17-0125.17 Dear Mr. Malpica: Iteris, Inc. (Iteris) is pleased to submit this response to Request for Proposal (RFP) to provide Design and Construction Inspection Services for Traffic Infrastructure Upgrades -Phase III to the City of Diamond Bar Public Works Department (City). Iteris is a leader in applied informatics for the transportation systems and is headquartered in Southern California. The firm specializes in collecting and aggregating actionable data for contextually relevant solutions in traffic engineering, Traffic Signal Systems (TSS), Intelligent Transportation Systems (ITS), and Transportation Planning. The firm offers a Team of highly experienced engineers, planners, and data analysts with extensive knowledge of traffic management and operations. Iteris combines its specialties to design and implement innovative informatics solutions that help government agencies and municipalities reduce traffic congestion, enhance system reliability, improve mobility, and advance the development of thriving communities. Iteris proposes Mr. Gabriel Murillo as Project Managerforthis project. He will be the principal contact with the City and other entities per the City's direction. Mr. Murillo will oversee work from project inception to completion, and will also be responsible for coordinating staff activities and meetings. Iteris will provide the City with the following distinct advantages: • Detailed, relevant experience working directly for the City of Diamond Bar. Iteris staff developed an effective working relationship with the City staff which allows Iteris to develop consensus, complete design, and deliver successful projects quicker. This relationship has been established through the design and integration of Traffic Upgrades Phase I and Phase II projects as well as through the integration of the City's existing traffic system and network. • Depth of project management and technical staff with close proximity to the City. Iteris' staffing plan has identified multiple staffing groups of experienced engineers available to deliverthis projectforthe City of Diamond Bar efficiently and effectively. The multiple staffing groups with a combined 30 years of relevant experience allows Iteris to work on multiple tasks simultaneously providing efficient and effective project delivery. • Proven track record of delivering projects for the City of Diamond Bar and throughout the Country. Iteris' unique expertise in ITS design, inspection and integration as well as TMC support and integration, traffic system integration expertise and traffic system operation and maintenance has allowed us to deliver similar types of projects throughout the years for agencies like the City of Diamond Bar. Thus, Iteris provides proven designs that meet client objectives. Over 1/3 of the signalized intersections in the United States have been designed, equipped, and/or operated by Iteris staff. Implement City's vision of robust ITS Communication. Iteris works with agencies to develop long term visions of how the citywide system can be designed and built for the ultimate in reliability and performance. Iteris worked with City of Diamond Bar Engineers to develop a plan for a robust redundant fiber optic network with multiple rings. This project will serve to achieve the goal of completing that desired citywide fiber optic ring architecture. Proven work approach. Iteris' approach to this project is built off of relevant experience with the City of Diamond Bar in allocating the expert staff with direct City experience and expertise with the City's methods, practices, and needs. Iteris' project approach ensures project tasks are scoped and delivered efficiently and effectively with little oversight required by City staff freeing up their time to focus on their important responsibilities. Experienced Project Manager. Iteris has designated Mr. Gabe Murillo as the Project Manager for this project. Mr. Murillo has over 25 years of experience managing and delivering projects of identical scope and scale for agencies throughout the country and understands the needs the City of Diamond Bar related to current and future traffic operation needs. Iteris has reviewed the sample agreement and the terms and conditions are acceptable, with the exception of the followingthree items which were formally submitted to the City of clarification: retention of invoice, designated personnel, and applicability of prevailing wage. Perthe City's response, these open items will be considered (deleted or revised) if/when our proposal is selected for contract award. Thank you for the opportunity to submit our proposal/Statement of Qualifications. Iteris looks forward to assisting the City on this important Design, Construction Support and Integration Services project. Please contact me at (949) 270-9527 or rmm@iteris.com, or the designated Project Manager, Mr. Murillo, at (949) 270-9527 or gam2@iteris.com, should you have any questions. Sincerely, Iteris, Inc. ----Wa Ramin Mass umi Senior Vice President & General Manager Transportation Systems ITERIS' RESPONSETO REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for )Oil Traffic Signal Infrastructure Upgrades — Phase III C PROJECT DESIGN With extensive traffic engineering and transportation planning knowledge and experience the staff possesses, Iteris can offer a wide variety of traffic and transportation consulting services to the City of Diamond Bar. The following paragraphs describe our general approach to providing design services. Project Understanding Located on the eastern edge of Los Angeles County, the City of Diamond Bar is within minutes of major metropolitan business centers in Los Angeles, Orange, Riverside, and San Bernardino counties. The City is accessible from the Pomona (SR -60) and Orange (SR -57) freeways and is home to approximately 56,000 residents. In order to better serve its community, the City is planning to upgrade their existing traffic signal infrastructure including intersection rewiring, replacement of 4.3 miles of existing copper cable with new fiber optic communication cable, 2070 controllers with D4 Software upgrades, video detection cameras, conflict monitors, signal relays, pedestrian countdown signal indications and associated improvements along several corridors in the City of Diamond Bar. Currently, the City of Diamond Bar's traffic signal system is composed of 170 traffic signal controllers running LACO-4E firmware. The traffic signal controllers are managed through TransSuite®, the City's Advanced Traffic Management System (ATMS). Communications between the traffic signal controllers and the ATMS is achieved through the City's extensive traffic communications network. The communications network infrastructure is composed of fiber optic and twisted pair (TWP) copper cable. RuggedCom Ethernet switches, were deployed to communicate over the communications infrastructure. The integration of Ethernet technology allows the City to communicate with its traffic signal controllers as well as other Intelligent Transportation Systems (ITS) such as Battery Back-up systems (BBS), Video Image Detection Cameras (VIDs), and Closed Caption Television Cameras (CCTVs). Every device added to the network decreases the available bandwidth. This is more so the case when dealing with high bandwidth consumption activities such as streaming video from CCN and VID cameras. Each video stream can account for 2 to 6 Mbps depending on the compression software and quality of the device. The City's robust fiber optic network can easily handle high bandwidth demand as it is composed of 100 Mbps and Gigabit switches. Theoretically, it would take 20 cameras set to a bandwidth of 5 Mbps to entirely consume the available bandwidth on the 100 Mbps switches. It is never recommended to function at the upper bandwidth limits of a network as stability would be negatively affected. The Ethernet over copper Very high bit digital subscriber line (VDSL) technology, on the other hand, cannot achieve the bandwidth capacity offered by its fiber counterpart. VDSL technology allows for Ethernet communication over TWP copper interconnect. At short distances, bandwidths of 30 to 50 Mbps can be obtained. As the distance increase and/or the integrity of the TWP copper cable declines, the obtainable bandwidths begin to decrease. At the integration of the City's Ethernet over copper network, the City's main goal was to communicate with its traffic signal controllers to manage their timing and increase traffic flow with a couple of CCN cameras on major corridors to visually assess traffic conditions. The RuggedCom VDSL switches deployed adequately provided sufficient bandwidth, between 6 and 40 Mbps, to support all the equipment deployed at the time. As ITS technology has advanced, so have the number of Ethernet ready ITS devices that can communicate over the City's communications network. This has allowed the City to deploy and communicate with a multitude of ITS devices such as BBSs, VIDs, and CCTVs that have allowed the City to better serve the community's traffic and safety needs. The BBS ' ��"'•�••••.. Iteris,lnc. 121 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades — Phase III units allow for signals to remain on during power outages while the video streams provided by the VID and CCTV cameras allow the timing engineers to visually assess traffic flow in real time. Because of the required bandwidth of the devices, The City has been limited to the amount of devices that can be deployed at locations with TWP copper interconnect. To address this limitation, and in preparation for their future adaptive system, the city has deployed a three phase project to replace the existing TWP copper with fiber optic. Phases, which has already been integrated, upgraded the southeastern quadrant of the City. Phase II, which is in the design phase, will upgrade the segment of the City north of Grand Avenue. Under Phase III, the City is proposing the replacement of 4.3 miles of TWP copper interconnect with single mode fiber optic along the following corridors in order to complete the TWP copper interconnect upgrades: • Pathfinder Road between Peaceful Hills and Brea Canyon Road • Brea Canyon Road between Pathfinder Road and Golden Springs Drive • Brea Canyon Road between Lycoming Street and Washington Avenue • Golden Springs Drive between Brea Canyon Road and Calbourne Drive • Lemon Avenue between Golden Springs Drive and Lycoming Street In order tofurther improve the City's Traffic signal system, the City is also planning make the following upgrades throughout the City: • Rewire three (3) Intersections: 1. Brea Canyon Road & Silver Bullet Drive 2. Pathfinder Road & Fernhollow Drive • Perform Traffic Signal Upgrades (New Relays, Conflict Monitors, Pedestrian Countdown Signal Indications, and/or Video Detection cameras): 1. Diamond Bar Boulevard and Montefino Drive 2. Diamond Bar Boulevard and Gold Rush Drive 3. Diamond Bar Boulevard and K -Mart Drive 4. Diamond Bar Boulevard and Temple Avenue 5. Golden Springs Drive and Brea Canyon Road 6. Grand Avenue and Golden Springs Drive 7. Grand Avenue and Montefino Drive 8. Grand Avenue and Shotgun Lane Traffic Signal Controller Upgrades from 170s with LACO-4E to 2070s with D4 Software: 1. Brea Canyon Road and Diamond Crest Lane 2. Brea Canyon Road and Glenbrook Drive 3. Brea Canyon Road and Lycoming Street 4. Brea Canyon Road and Silver Bullet Drive 5. Brea Canyon Road and Pathfinder Road 6. Brea Canyon Road and Washington Avenue 7. Brea Canyon Cut -Off Road and Oak Crest Drive 8. 1440 Bridgegate Drive and Bridgegate Drive 9. Brea Canyon Cut -Off Road and Fallow Field Drive 10. Chino Avenue & Chino Hills Parkway 11. Diamond Bar Boulevard and Pathfinder Road 12. Diamond Bar Boulevard and Cherrydale Drive 13. Golden Springs Drive and Ballena Drive 14. Golden Springs Drive and High Knob Road Iteris, Inc. 122 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR rill, Design and Construction Inspection Services for \ --,, yN „•; Traffic Signal Infrastructure Upgrades — Phase III 15. Golden Springs Drive and Sunset Crossing Road 16. Grand Avenue and Rolling Knoll Road 17. Gateway Center Drive and Valley Vista Drive 18. Pathfinder Road and Brahma Boulevard 19, Pathfinder Road and Evergreen Springs Drive 20. Pathfinder Road and Peaceful Hills The successful completion of the project will meet the City's objective to improve traffic signal timing/coordination and monitoring. Iteris is committed to not only successfully completing the project but to accomplish it in a manner that will prepare the City for future ITS improvements. Figure 2 below illustrates the Traffic Signal Upgrades proposed by the City. Scope of Work The detailed Scope of Work (SOW) provided has been developed based on Iteris' experience working on similar ITS and traffic system projects and our working history with City for the past 6 years. Its focus will be to detail Iteris' methods and procedures for the successful completion of the City's Traffic Signal Infrastructure Upgrades project. What is unique to Iteris is our team's extensive experience supporting the City of Diamond Bar as well as many local agencies. Iteris staff have a long history of addressing I transportation issues throughout southern California and have been involved with the design, deployment and maintenance support of communication networks, signal detection, CCTVs, CMSs, signal systems, Iteris, Inc. 123 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades — Phase III controllers, and signal timing. In fact, Iteris is the only local firm with the experience and expertise to provide services that range from ITS planning, design, construction support and integration to ITS operations and maintenance, all with in-house staff. It is this hands-on, in the field experience that has guided us in developing this SOW outline. Through the combination of our experience and proven track record, Iteris will provide accurate design plans, cost estimate, existing conditions assessment, construction inspection support and recommendations that reflect the City's commitment to implement beneficial transportation management solutions. DESIGN METHODS AND PROCEDURES The following Scope of Work was developed based on Iteris' understanding of the Design project components and experience on similar projects. The final Scope of Work will be determined during the City's evaluation process to ensure that the City's goals can and will be achieved. Iteris proposes various tasks that will be performed during the project development process. Iteris has organized the work scope into the tasks noted: A. Project Design • Task 0: Project Management • Task 1: Design PS&E and Bid Support B. Construction Administration/Inspection (SEE SECTION D) • Task 2: Construction Administration/Inspection Services C. Conversion / Configuration Services • Task 3: Conversion and Configuration Services This section of the proposal presents the Iteris project team's design methods and procedures to successfully completing the ITS Design Services for Traffic Signal Infrastructure Upgrades on schedule and budget. TASK o. PROJECT MANAGEMENT Deliverables • Project Kick-off Meeting Minutes • Monthly Invoices Iteris strongly believes that excellent project management is essential for the successful completion of any project. Successful completion does not only mean finishing the project, but also completing the project to the client's satisfaction within budget and on schedule that also results in an efficient construction project void of change orders. As part of Iteris' project management strategy, Mr. Gabriel Murillo will serve as the Project Manager (PM) forthis project. Mr. Murillo has served as the PM for similar projects completed for the Cities of Corona, Fountain Valley, Long Beach and Westminster, as well as several othersimilar projects. Mostly recently, Mr. Murillo served as the Project Manager to redesign the City of Fountain Valley's traffic signal communications network into a ring topology. Mr. Murillo's team's integration of a ring network for the City provided a redundant network which highly reduces the possibility of communication loss to multiple intersections should one fail. He will be the principal contact with the City of Diamond Bar per the City's direction. As part of the Project Management task, Mr. Murillo will be available to City staff should specific questions arise throughout the duration of the project. Iteris, Inc. 124 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR 1W Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades — Phase III PROJECT MANAGEMENT METHODOLOGY Iteris' PM methodology has been developed through many years of experience, and has proven effective in measuring progress, anticipating problems, reacting quickly to changes in the requirements and maintaining schedule integrity. Iteris' PM methodology, discussed below, is designed with checks and balances that have resulted in an impressive track record of successful projects. TEAM COMMUNICATION Active and open communication between the team (including the City of Diamond Bar's PM) is vital. Communication is essential to the successful outcome of any project. Iteris' primary objective is to keep the City abreast of the developments that impact the project. QUALITYASSURANCE/QUALITYCONTROL (QA/QC) Iteris' ability to implement high-quality deliverables is a result of the adherence to a quality assurance program that ensures accuracy, product usability and an overall commitment to product excellence and user satisfaction. The Iteris PM ensures the team commitment to these objectives by identifying goals at the outset of the project and monitoring the product implementation and delivery process. Iteris strives to improve the processes and tools used to provide high-quality products and services. INTERNAL WQC Iteris' quality assurance also includes internal management reviews. Iteris upper-level management is committed to maintaining a proper environment for the successful execution of the project, providing projects with adequate resources, and monitoring the effectiveness of the project PM and the project team. Internal management conducts monthly project review meetings, reviewing the current project status against the current project schedule to ensure that projects are kept on schedule and on budget. PROJECT KICK-OFF MEETING Shortly after receipt of Notice to Proceed, a project kickoff meeting will take place, which will be attended by representatives from the Iteris Team and the City. The purpose of this meeting is to ensure that participants understand and support the goals of the project and the plan to achieve them. PROJECTSCHEDULE Iteris is fully committed to initiate the field review immediately after the notice to proceed (NTP) is given. Iteris has the local staff and resources required to meet the City's proposed time frame of one (1) month. The project schedule is discussed in full detail in Section E. Project Scheduling. TASK i.DESIGN SERVICES Deliverables • Subtask 1.1 Deliverable 1: Inventory of Existing Equipment Inside Traffic Signal Controllers along project Corridor • Subtask 1.2.1 Deliverable: 100% Plan Submittal prepared in 1"=20' and 1"=40' scale and submitted in 11" x 17" sheet format as well as in Adobe Acrobat format. (2 complete sets plus electronic copy) • Subtask 1.2.2 Deliverable 1: Final PS&E Set prepared in 1"=20' and 1"=40' scale and submitted in 11" x 17" sheetformat as well as in Adobe Acrobat format. (2 complete sets plus electronic copy) • Subtask 1.2.2 Deliverable 2: Final PS&E on CD or DVD containing: - All design plans in AutoCAD format - Specifications in standard Microsoft Word format - Engineer's Cost Estimate in standard Microsoft Excel format - Field review photographs, and other studies • Subtask 1.2.3 Deliverable 1: Final As -Built Set prepared in 20" and 40" scale and submitted in 11" x 17" sheet format as well as in Adobe Acrobat and AutoCAD. (2 complete sets plus electronic copy) Iteris, Inc. 125 ITERIS' RESPONSE TO. REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades — Phase III Iteris strongly believes that a thorough and accurate assessment of the existing conditions is essential in providing improvement recommendations and design plans that will be instrumental in the successful deployment of the City's Traffic Signal Infrastructure Upgrades project. A thorough assessment should provide a full understanding of the existing system and establish a foundation for any potential future traffic system upgrades. The key personnel that Iteris has assigned to each component are extremely qualified and experienced in performing these services and will be pleased to support the City. 1 Subtask 1.1. Field Review The framework for a viable and efficient design begins with a solid field investigation effort. Prior to commencement of plan preparation, a field investigation will be conducted along the proposed project corridors, intersections and the City's TMC. The field investigation will include a thorough reconnaissance of the project corridors to familiarize the design team with the characteristics unique to each location. There are two task required In performing a thorough review; 1) Reviewing design and as -built documents and 2) Conducting a field review to verify the existing conditions. The first task is to review all design and as -built documents provided by the City. This is essential before complete assessments of the fiber upgrade corridors, traffic signal controller cabinet inventory, communication facilities and other traffic signal support systems within the City's Traffic Signal Infrastructure Upgrades RFP project scope is conducted. Once Iteris has reviewed the design and as -built documents provided by the City, the field review task will be conducted. Iteris has extensive experience in conducting this type of assessment and has developed a thorough checklist that is used on projects of this nature. The checklist is employed by all staff conducting assessments to ensure that the same information is collected by all Iteris personnel. The checklist is to be presented to the City for review during the kickoff meeting. This provides the City with an opportunity to review this checklist in advance of any field work performed to ensure a mutual understanding of the data that will be collected to ensure all the information necessary for detailed project plans meet the City's current and future needs. Figure 3 illustrates an example of the level of detail Iteris provides in an equipment inventory: Figure 3 — Example of Equipment Inventory Detail The field review will not only note the existing conditions of the specific project study area but will also serve to begin identifying existing deficiencies in the City's existing conduit infrastructure. The review team will Iteris, Inc. 126 >_:. ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for p� ..rod, . Traffic Signal Infrastructure Upgrades — Phase III immediately notify the project PMs of any potential issues observed. The sooner issues are notified, the sooner solutions can be identified. All required field data collection, observations and field surveys will be conducted, at a minimum, by two engineers with extensive experience relating to traffic signal control and Intelligent Transportation Systems (ITS) networks. This approach will not only assure the completeness and accuracy of field conditions, but will also ensure that all the operational aspects of the traffic signal system and the ITS devices are taken into consideration. The engineers will also have the expertise to determine all communication and ITS needs for this project as well as the City's future deployments. A photo log of each location and fiber installation segment will be taken which will include photos at all project signalized intersections within the proposed fiber optic corridor. This information will be extremely useful during the design process and will significantly reduce and in some cases eliminate unnecessary revisits to the site, This information will be provided to the City as part of the Inventory of Existing Equipment inside Traffic Signal Controllers along the proposed fiber optic corridors. Per the RFP, the City will provide the following information to support the preparation of the detailed design: 1. Existing street, traffic signal and utility plans in the City's possession 2. Reproduction of final construction plans and specifications for advertising ► Subtask 1.2. PS&E t00% and Final Upon the completion of the field review, Iteris will begin to prepare the design plans for the project. The expedited nature of this project demands PS&E submittals at 100% and Final stages. The sooner the project team can deliver the design plans at 1009/6, the sooner the City can review and provide comments on a complete PS&E package to ensure that the Final PS&E deliverable meets the City's standards. Iteris has the qualified staff and resources at hand to deliver accurate and well prepared design plans within the City's proposed time frame of one month. This task will focus on the preparation of 100% and Final PS&E deliverables. Iteris has extensive experience in providing traffic engineering design o and preparation of ITS improvement plans and technical specifications for and not limited to the following: • Proposed Fiber, TWP Copper Interconnect, and Wireless Upgrades e • Signal Controllers and Cabinets • CCTV Cameras _ • Communication Hubs • Traffic Signal Improvements • System Detection • TMC Improvements • Battery Back-up Systems Iteris staff is capable of providing these services in accordance with the design policies and standard plans of the City of Diamond Bar which include: • Standard Specifications for Public Works Construction (Latest Edition) • Standard Plans for Public Works Construction (Latest Edition) Iteris, Inc. 127 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades — Phase III �r- • California on Uniform Traffic Control Devices (MUTCD) -in conjunction with the City Standard Specification and Plans • Plan Scale should be appropriate to convey design details, typically at 1 inch= 40 feet for fiber optic design plans and 1 inch= 20 feet for rewire plans Plans will be prepared in AutoCAD compatible format. � Subtask 1.2.1. t00% PS&E Submittal At 100% completion, Iteris will provide the City with a full set of design plans including estimates and specifications. The deliverable will include the following items: • Communication infrastructure, including conduit, pull boxes, splicing details etc., at 40 -scale - Splice details will include the splices required on the existing fiber to achieve a citywide redundant network. This is an added value that Iteris will provide. • Communication infrastructure details for the installation of conduit, pull boxes and splice vaults, as applicable • Traffic signal controller (Type 2070 with D4 software), cabinets and communication hardware (Ethernet switches) upgrades at 40 -scale as part of the communication plans • Detailed communication block diagrams for field equipment and hardware, nodes and communication hubs (TMC) • Rewire design plans at 20 -scale - teris will conduct a field check to confirm the existing standards and respective phases as well as verify conduits or conduit percent fills for the rewire design plans. • This approach is standard procedure • Traffic signal upgrade locations reflecting new relays, conflict monitors, pedestrian countdowns signal indications, and/or video detection cameras as specified by the City for bid documents - Iteris will include these locations on the plans to depict the upgrades that the contractor will be responsible for at each location. • Cost estimate will be prepared in tabularform in Microsoft Excel for each item showing quantity, unit, unit price and total costs • All technical specifications, bid items, quantities, construction period, and payment items will be included and delivered in Microsoft Word compatible format Typical construction detail sheets will also be prepared to support construction of items shown on the field element design plans. These sheets will cover details such as mounting configuration and hardware, and the installation of field element equipment. These sheets will also cover details such as trench configurations, pull box/splice vault details, risers, sweeps and bend requirements, structure crossings, splice procedures, arrangement of multiple field cabinets, cabinet equipment layout and power distribution assembly, and others needed to clearly illustrate the work required. The design plans will be prepared by or under the direction of a Civil Engineer registered in the State of California. Each plan sheet will bear the professional seal, certificate number, registration classification, and signature of the professional engineer responsible for its preparation. Upon the City's review, Iteris will schedule a walkthrough with the City to discuss any comments and concerns that the City may have. Once all concerns are addressed, Iteris will proceed to preparing the Final PS&E Package. Iteris will not require much assistance or direction from the City as the plans prepared for Phase I and Phase II, and accepted by the City, will be used to prepare the plans for Phase III. Iteris, Inc. 128 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR s lit, I -Wo > Design and Construction Inspection Services for \moi'" Traffic Signal Infrastructure Upgrades — Phase III o..roNe ► Subtask 1.2.2 Final PS&E Submittal Upon receiving comments from the City, utilities and third party entities, Iteris will prepare the Final Ps&E submittal. The Final PS&E submittal will reflect all applicable comments provided by the reviewing parties. The final design plans will show all necessary information in adequate detail to permit construction staking directly there from and indicate and delineate all details necessary for a construction contractor. The final specifications will provide documentation for applicable communication infrastructure and equipment, traffic signal controllers and cabinets, VIDs, VID mounts and cabling, signal system detection and all other equipment and material required to complete the Traffic Signal Infrastructure Upgrades deployment. Final construction cost estimates will be provided in the form of a bid schedule. A detailed breakdown by project tasks, materials, components, etc. will be included in the Bid package. The bid package will include detailed bid item descriptions for each bid listed in the bid schedule and prepared for the purpose of soliciting construction bids. The final estimates will be updated to reflect any revisions presented by the City in the 100% PS&E deliverable. ► Subtask 1.2.3. As-Builts Once construction is completed, Iteris will incorporate all changes to the design plans presented by the construction contractor and incorporate them into a final set of As -Built plans. The As -built plans will be presented to the City in 11" x 17" format as well as Adobe Acrobat and AutoCAD format. Iteris will prepare the following construction drawings for the project, as noted in Table 3. Table 3 — Construction Drawings to be Prepared NAME PURPOSEDRAWING Title Sheet Depict project title and boundaries Fiber Construction Plans Drawn in 1"=40' Scale, these drawings will show the pertinent construction information for the fiber optic upgrades Traffic Signal Upgrade Drawn in 1"=40' Scale, these drawings will illustrate the locations that will receive equipment Plans upgrades (Relays, conflict monitors, VIDs, 2070 Controllers, etc., and will include the instructions forthe bidding construction contractors to follow Rewire Design Plans Drawn in 1"=20' Scale, there drawings will include all pertinent information required to properly rewire an intersection Fiber Splice Diagrams These drawings will demonstrate how the fiber strands are to be spliced at each node and at each controller cabinet These sheets will cover details such as mounting configuration and hardware, and the installation of field element equipment. These sheets will also cover details such as trench Detail Sheets configurations, pull box/splice vault details, risers, sweeps and bend requirements, structure crossings, splice procedures, arrangement of multiple field cabinets, cabinet equipment layout and power distribution assembly, and others needed to clearly illustrate the work required Subtask 1.3. Bid Support Iteris staff will be available to assist the City with Request for Information (RFI) support throughout the bidding process. During the bid process, Iteris will be available to attend the pre-bid conference and answer technical questions from prospective bidders. Iteris will provide interpretation and/or clarification of the approved construction documents as they specifically relate to the design, design intent and execution of the project. Iteris will make any changes to the PS&E package in a timely manner should any changes be required Iteris, Inc. 129 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for 14F� Traffic Signal Infrastructure Upgrades — Phase III during the bidding process. After the pre-bid conference, RFI requests by the Contractor or City Staff will be responded to through City staff via phone or email. ITERIS DIFFERENTIATORS Iteris Staff have been heavily involved in supporting the City of Diamond Bar with its traffic engineering and ITS needs dating back to the initial Communication Network and ATMS deployment. Having offices in nearby Santa Ana, staff that is knowledgeable of the City's traffic system infrastructure and staff that resides in the City of Diamond'Bar, Iteris provides the experience and local knowledge that is requiredto successfully serve the City. The following recommendations are based on our knowledge of the City and will greatly benefit the City should they need to be deployed. COMMUNICATION SYSTEM IMPROVEMENTS In the last eight to ten years, every ITS network designed by Iteris has been a gigabit (GB) backbone provisioned network. As Gigabit Ethernet (GbE) technology has continued to evolve in the last 10 to 15 years, it has become even more cost effective and the technology of choice for nearly all advanced ITS communication backbones. There are several reasons a City, when deploying fiber based Ethernet hardware, should strongly consider going gigabit. Gigabit switches not only provide increased performance and bandwidth (when compared to 100 MB/s networks), they also have the latest generation of network management features which provide network administrators more flexibility when managing network traffic. Additionally, it provides a path to expand a network beyond the wire (fiber) and support higher speed wireless networks with 802.11n capacities at over 300 Mbps wireless speeds. In fact, Iteris has designed and integrated wireless microwave Ethernet networks with 1AGB/s of bandwidth. Another significant advantage in designing a Gigabit backbone, preferably in ring topology, is the direct path to upgrade in the future to additional capacity by only replacing equipment in the field. Today 10, 40, and even 100 Gigabit networks aver fiber are a reality and with a Gigabit network that is designed properly and integrated optimally, these super high speed networks can easily be implemented with no modification needed to upper -layer network designs. This means that ring networks utilizing rapid spanning tree protocol (RSTP) and open shortest path first (OSPF) between switches and routers can continue to operate through future upgrade processes without any physical configuration changes. Iteris firmly believes that ITS networks should be actively managed through network management software. Iteris understands what it takes to not only design and integrate enterprise level networks, but also to keep them running. Because "you can't manage what you can't see", Iteris developed a network management system dedicated for ITS networks to assist agencies with ITS operations and maintenance. This software is called NetScene which provides an agency with a centralized location to manage and monitor the performance of an ITS network. The image on the right is from a NetScene _.:,... Iteris, Inc. 130 �' I I ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR �o„ Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades— Phase III software deployment in the City of Westminster showing the status of all the devices deployed citywide. There is a smaller window in the figure which shows the contents of a cabinet with icons representing the device and a background color displaying the status of the device. The system alerts select personnel of any failures in the City through an email message as well as alerts on the NetScene application. Not only is Iteris an expert in the design and integration of ITS, Iteris has the expertise to keep them operational to maximize the effectiveness of traffic operations. We know what it takes to design and construct robust systems and keep them working. Under Phase I and Phase II, Iteris completed a review of the City's existing ITS communication cabling and through the design process set the foundation for a Gigabit redundant ring network. Through the use of these Gigabit rings, the City's communication "hubs" will be utilized as distribution points where the Gigabit network could be distributed to each intersections as 100 MB Fast Ethernet segments. This type of design maximizes the use of existing fiber optic cable and provides significant bandwidth capability for every traffic signal intersection to add several ITS elements like HD quality CCTV cameras, back-up battery system (BBS), Bluetooth system, etc. With the integration of Phase I and Phase II, The City is two thirds of the way in completing the implementation of a redundant ring network. Iteris' design has set the foundation for a redundant network. In Phase III, Iteris will help the City achieve that vision. Figure 4 displays the existing and preliminary design for the robust Gigabit network in the City of Diamond Bar. The yellow lines show the existing fiber runs, the green lines show the proposed Phase III fiber upgrades, and the blue and green lines illustrate the recommended ring topology that the City should incorporate into their design for redundant communication. Note that upon implementing this topology, it will be necessary to make some fiber modifications at the original fiber locations as well as the installation of two high speed radios to create a link on Pathfinder between Fallowfield and Brea Canyon Cut -Off. The original fiber modifications are required as the City's original network was designed in a daisy chain topology. Such an approach makes each location dependent on the previous for communication and should one fail, so would all the locations upstream from that point. By re -splicing the original fiber, the City can complete the proposed rings and obtain the desired redundant network. Iteris staff have firsthand knowledge of the City's original fiber having provide QA/QC during its design and implementation as well having integrated the City's existing network. In fact, our staff have been supporting the network since its inception. The radios are needed to close the gap at Pathfinder and establish the link required to establish a ring. The radios are depicted as red triangles in the figure below. If funds are an issue, then Iteris will modify the plans to create a folded ring. A folded ring will still provide a redundant approach but will use the same fiber cable to loop back, and unfortunately communications would be lost if the cable were ever damaged. Iteris, Inc. 131 ', 1IL16101`U B�11R ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades — Phase III Figure 4 — Preliminary High Level Network Design Iteris' approach to the design of the fiber upgrades will be to completely eliminate all daisy chained intersections in order to create more robust gigabit trunks between the field elements and central. The design for Traffic Signal Infrastructure Upgrades Phase I set the groundwork to achieve a ring topology. Phase II built upon that infrastructure to provide redundancy for the intersections north of Grand Avenue. With Iteris' proposed approach for Phase III, the foundation will be completed and the redundant network will be a citywide accomplishment. Under Phase I, gigabit hub switches were deployed at Diamond Bar Boulevard and Pathfinder Road as well as in Diamond Bar Boulevard and Grand Avenue. These two hub locations support all the intersections along Diamond Bar Boulevard in the southeast segment. Under Phase 11, Iteris proposed adding a hub switch at Golden Springs and Diamond Bar to communicate with all the locations north of Grand Avenue. For Phase III, Iteris proposes adding hub switches at Golden Springs and Grand Avenue and at Golden Springs and Brea Canyon. In doing so, all the hub switches will have the ability to be linked together. Once linked together, multiple communication paths for every device will be possible. The proposed network will not only provide the City with robust communications, but also the ability to deal with fiber incidents with very little likelihood of losing communication to the intersections. Being able to maintain communication will provide additional time for the City to identify and resolve the problem properly, maintain communication with all ITS devices during incident and most importantly, maintain Iteris, Inc. 32 I ' " ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR < o ` Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades — Phase III communications with the controllers while the incident is resolved. What makes this critical is that for an adaptive system to work well, it needs to be able to communicate with the controllers. Iteris' design will provide that level of network stability. TASK 3. CONVERSION/ CONFIGURATION SERVICES Note that Task 2 is described in Detail Under Section D of this document The City of Diamond Bar has requested the addition of Switch configuration and controller timing conversion/ configuration servicers. Iteris staff is fully capable providing such services forthe City. As previously mentioned, Mr. Gomez configured the majority, if not all, of the switches that are currently deployed in the City including all the Gigabit switches. Underthe direction of their direct manager, Mr. Gabriel Murillo, Mr. Erlan Gomez and Mr. Michael Plotnik have configured and integrated over 70 fiber and Ethernet -over -copper switches in the last eight months alone including the reconfiguration of a couple of the City's switches during the BBS integration. Their understanding of communication networks, ITS devices and troubleshooting measures make them the ideal team for all ITS integration tasks. For the switch configuration, Iteris suggest that the selected devices be sent to our systems engineers so that they can properly configure the devices before installation. After the devices are installed, Iteris staff will be present under the construction inspection task to verify the proper functionality of the switches. In terms of controller timing conversions and configuration, the MUTCD has made changes that affect some of the timing parameters such as the minimum yellows and flashing pedestrian "Don't Walk". The controller upgrade locations are scattered throughout the City and therefore making the revisions necessary to meet the new specifications would directly affect the synchronization of the corridors. Because of this, Iteris recommends that the timing be directly converted over As Is to eliminate the need to re-evaluate the entire system. Iteris can assist the City in performing the timing conversions as Iteris staff has conducted multiple deployments of 2070 controllers with D4 software. Mr. Murillo performed the timing conversion and integration of the 2070 controller with D4 software running the intersection of Golden Springs and High Knob. This was the first integration of D4 software in Diamond Bar which led to the City selecting the software for all their future 2070 controller upgrades. In terms of configuration, in order to communicate with the City's TransSuite system, the controllers must be configured to properly communicate with the central system. Mr. Gomez was directly involved in the integration and relocation of the City's TransSuite system and integrated all of the City's existing 170 controllers with LACO-4E onto the system. Iteris proposes this task to be divided into two subtasks. The first subtask will focus on obtaining the timing plans from the existing 170 controllers to convert them into the D4 format. Iteris will then work with the contractor to load the converted timing plans into the new controllers before deployment. The second subtask will focus on integrating the controllers onto the TransSuite system. This will require some configuration modifications at the TransSuite system level and controller configuration to communicate with TransSuite. Mr. Gomez will assist the City in making a request to TransCore in order to make these modifications under the City's maintenance agreement with TransCore. All of the tasks involved to meet and exceed the requirements set in this RFP have already been performed by Iteris' staff for the City of Diamond Bar. The team is more than happy to continue providing the same services that we have been providing since the inception of the City's first fiber traffic network. With Iteris' staff's knowledge of the City's network and team of systems engineers dedicated to ITS integration, Iteris is certain that the City will have the right team to support the City's goals. I Iteris' hours and cost to provide support for these optional task are included in the Design Services Fee proposal. Iteris, Inc. 133 I I 'I ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR <m Design and Construction Inspection Services for u'�Traffic Signal Infrastructure Upgrades — Phase III UN• D CONSTRUCTION ADMINISTRATION & INSPECTION Iteris has supported many clients with full design/ build projects throughout the years. The Iteris Team of Transportation Engineers, Systems Engineers, System integrators and Software Engineers are fully capable of executing all tasks relevanttothe design, construction and integration of a successful ITS project. Iteris' hands- on experience provides Iteris with the knowledge of "why" and "how' things must operate to be considered safe and fully operational. In order to optimize Iteris' support during Construction services, the team has identified the tasks which will require on-site support. They are the following: • Meetings: Iteris will be available to attend the pre -construction meeting as well as three additional meetings throughout the course of the construction activities. The Project Manager and Project Engineer will also be available via phone and e-mail to answer all questions pertaining to the project. • Fiber Optic Inspection: Iteris staff will be present at the completion of the fiber splicing to verify each link between the hubs and the intersections. The links will be verified by shinning a laser between the hub and the traffic signal intersections. This approach will confirm that a link exist between the two points and whether or not the fiber strands were terminated onto the appropriate ports at each location. Payment to the contractor shall not be made until all fiber links are verified per the design plans. Properfiber splicing is critical in the proper functionality of the system and its future upgrades. • Rewire Inspection: Iteris staff will be present after each location is rewired to verify that all signal phases, including pedestrian phases, are working as intended. The team will observe each intersection and confirm that all vehicle heads are terminated according to the phase diagram. Contractor shall not be paid until this has been carried out. • Traffic Signal Upgrade Inspection: Iteris staff will be present immediately afterthe completion of traffic signal upgrades to verify that all components were properly installed and configured to provide full functionality to the City. • Construction Support., This tasks includes Addressing complaints, reviewing and approving contractor's submittals, RFIs. Review certified payrolls and invoices, Review Change Orders, Prepare daily and weekly reports, including project progress and photo documentation by stages, prepare punch list and final job walk through and submit the final as -built and final report to the City. Iteris, Inc. 134 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR u ? Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades — Phase III E PROJECT SCHEDULING Per the City's request, all design plans must be ready for bid by within 30 days. This would give the team approximately 4 weeks to complete the design plans and submit Final PS&E plans. This aggressive schedule demands PS&E submittals at 100% and Final to present the City with a full PS&E deliverable to comment on. This will give the City a better sense of the overall package and allow them to provide a full set of comments for the Final Submittal preparation. Having the staff at hand to take on a project with such a short timeline, Iteris is committed to beginning the field reviews immediately after the kickoff meeting. Field reviews are critical forthe design and will be of high priority. Within a week and a half from the field review, Iteris will have the 100% PS&E Submittal ready for the City to Review. The City will have a week to review and provide comments back to Iteris. During this time, Iteris will be in direct contact with the City to answer questions and commence revisions as reviews are finalized. At the end of the week, Iteris will schedule a meeting with the City to discuss all comments so that the teams are in agreement. Iteris will then finalize the plans and submit to the City for bid. Keep in mind that this timeline requires a team effort between the City of Diamond and Iteris. An open line of communication will be critical at every step to ensure that the City's vision is followed. Eliminating issues before they begin will be key. Our Project manager and internal QA/QC is committed to serving the City on this project and its timeline. Assuming that the project's kick-off meeting is held the first week in June, then the construction bidding will most likely take place in the month of July and a construction contract is expected to be executed by August. Iteris will provide the City with Bid support throughout the bidding process to ensure that the process is smooth and enjoyable for the City. Once the Bid process is completed, Iteris staff will be on standby to attend the preconstruction meeting and begin construction administration and support services. Iteris has provided the following proposed project schedule, as shown in Table 4 Table 4 – Project Schedule 2016 December TASKS - z 'WEEK1 WEEK 2'.WEEK 3 WEEK4 3 Project Management ■■■■■■_...■■■. m LL m m> 2 G z Design month ' P ■■■■■■_.■■■■■■ Kick -Off .. , ■■■■■■_.■.■■■■ 100%Submittal ......-■■■..■■, ■ FinalSubmittal NEENE■_■.■■■■.M�cmst—ruction Administration and Inspection. . - . . TransSulte ControllerIntegration 3B Switch Configuration Iteris, Inc. 135 ITERIS' RESPONSE TO REQUEST FOR PROPOSAL FOR Design and Construction Inspection Services for „ Traffic Signal Infrastructure Upgrades — Phase III G FEE SCHEDULE Per the requirements of the RFP, the fee schedule has been provided as part of Section F above. Iteris, Inc. 137 Table 1— Hourly Fee Schedule for Construction Administration/Inspection Services by Task ® ® AOW& MA ® t Table 2 — Hourly Fee Schedule for Conversion/Configuration Services by Task Table 3 — Hourly Fee Schedule for Design Services by Task CITY COUNCIL Agenda # 7.1 Meeting Date: November 15, 2016 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City M n eVOUNCIL TITLE: AN ORDINANCE OF THE CITOF THE CITY OF DIAMOND BAR AMENDING TITLE 15 OF THE DIAMOND BAR CITY CODE AND ADOPTING, BY REFERENCE, THE 2016 CALIFORNIA BUILDING CODE, VOLUMES 1 AND 2, INCLUDING APPENDICES C, I, AND J THERETO, CHAPTER 1 DIVISION 11 OF THE 2016 CALIFORNIA BUILDING CODE AS THE ADMINISTRATION CODE, THE 2016 CALIFORNIA MECHANICAL CODE, AND THE APPENDICES THERETO, THE 2016 CALIFORNIA PLUMBING CODE, AND THE APPENDICES THERETO, THE 2016 CALIFORNIA ELECTRICAL CODE, AND THE APPENDICES THERETO, THE 2016 CALIFORNIA RESIDENTIAL CODE, INCLUDING APPENDICES H, J, K, AND O THERETO, AND THE 2016 CALIFORNIA GREEN BUILDING CODE, WITHOUT THE APPENDICES THERETO, TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS, DELETIONS AND EXCEPTIONS. RECOMMENDATION: Open the public hearing, approve for Second Reading by Title only, waive full reading of Ordinance No. 10(2016), and adopt. BACKGROUND: Every three years, the California Building Standards Commission updates the California Building Standards Codes ("California Codes"), a compendium of construction standards intended to ensure that buildings are constructed and renovated in a manner that is safe, energy-efficient and green, and provides a decent quality of life for the buildings' occupants. The commission published the 2016 updates this past July. The California Codes serve as the baseline construction standards for all local governments in the state. Cities and counties are also obligated to adopt amendments to the California Codes so that they are better tailored to address local climatic, geologic and topographic conditions. Local amendments may also be adopted to address quality -of -life values, such as preventing blight caused by abandoned construction projects. On November 1, 2016, the City Council conducted a public hearing and approved for first reading Ordinance No. 10(2016) to amend Title 15 (Building and Construction Safety) of the Diamond Bar Municipal Code. The twofold purpose of the ordinance is to adopt the 2016 California Codes, and those local amendments which are warranted based on the above criteria. For the most part, the 2016 local amendments are simply carryovers from prior code updates; however, the November 1 staff report did not distinguish between those carryovers and what are newly -proposed local amendments. At the previous hearing, the Council directed staff to specify how the proposed local amendments differ from the last code update. This staff report and the attached, annotated ordinance highlight those distinctions. The codification protocols that the California Building Standards Commission follows routinely lead to extensive renumbering of identical code provisions when comparing the 2016 California Codes to prior versions. To avoid confusion, this report focuses on the actual changes in content, rather than making any attempt to cross-reference the numbering changes between the current and old codes. Finally, a typographical error in the title of the ordinance presented for the first reading has been corrected in Attachment 1: "Administrative Code" was corrected to read "Administration Code. DBMC TITLE 15 AMENDMENT SUMMARY: The following is a summary of changes between the local amendments adopted in 2013 and those proposed for 2016: CBC Appendix J, Section J102.1PBuilding Code Official" deleted — The term "Building Code Official" (differentiated from "Building Official') is no longer used in Appendix J. CBC Appendix Section J102.1 — Definition of Civil Engineer and Soils Engineer — The definitions were revised so that the requirements of the civil and soils engineers in this chapter directly refer to the engineers that are responsible for the design within their respective, specialized disciplines. This prevents the use of any registered engineer for certification or sign - off of work performed, ensuring the project engineer who was linked to the project from the beginning takes responsibility for the work performed pursuant to their design. CBC Appendix Section J110.4.4 — Release of Security — This section related to a security deposit required for grading projects. The requirement required planting and irrigation to be installed as soon as practicable after the completion of rough grading. It is recommended that this requirement be deleted because the ongoing activity on rough -graded lots results in damage to such landscaping. Erosion and dust control measures are already mandated for the duration of a construction project, and the installation of landscaping is already required prior to the issuance of a certificate of occupancy, so it is unnecessary and unreasonable to mandate the installation of landscaping on an active construction site. ►: CBC Appendix J112(iv) — Completion of Work/Rough Grade Certification — Grading certification by the civil engineer is required for any grading projects. This language was not in the code prior to this year. The addition of this statement unambiguously requires all grading work to be certified by the civil and soils engineers of record. The addition of this language is also intended to prevent situations where the engineer of record no longer acknowledges responsibility to the project, and to place the burden of that engineer to monitor the work on an ongoing basis. DBMC Section 15.00.3210 — California Residential Code (CRC) Adoption — Appendix G previously contained the regulatory provisions for swimming pools, spas, and hot tubs. Those standards are now incorporated into the main provisions of the CBC, under Section 3109.4. The cross-reference to Appendix G is thus deleted.' CRC Appendix G, Section AG105.2(1) — This subsection is deleted because it also referenced Appendix G at a time when the appendix contained the provisions for pool, spa and hot tub barriers. For convenience, the attached ordinance has been highlighted with underlining and strikeouts to show where the above changes were made. Footnotes were also added to show consistency with the above discussion, and to allow the reader to more easily see how the above revisions have been incorporated into the language of the ordinance. The underlines, strikeouts and footnotes will be omitted from the final signed and executed ordinance. Finally, as requested by the Council, the full text of Appendix J of the 2016 California Building Code is attached to support the discussion provided in this staff report. Prepared By: Reviewed By: Raymond Tao Building Official Attachments: 1. Ordinance No. 10(2016) 2. November 1, 2016, Council Staff Report 3. Appendix J, 2016 California Building Code Greg Gubman Community Development Director I Appendix G is now titled "Flood -Resistant Construction," and is no longer applicable to Section 15.00.3220. 3 ATTACHMENT 1 CITY COUNCIL ORDINANCE NO. 10(2016) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING TITLE 16 OF THE DIAMOND BAR CITY CODE AND ADOPTING, BY REFERENCE, THE 2016 CALIFORNIA BUILDING CODE, VOLUMES 1 AND 2, INCLUDING APPENDICES C, I, AND J THERETO, CHAPTER 1 DIVISION II OF THE 2016 CALIFORNIA BUILDING CODE AS THE ADMINISTRATION CODE, THE 2016 CALIFORNIA MECHANICAL CODE, AND THE APPENDICES THERETO, THE 2016 CALIFORNIA PLUMBING CODE, AND THE APPENDICES THERETO, THE 2016 CALIFORNIA ELECTRICAL CODE, AND THE APPENDICES THERETO, THE 2016 CALIFORNIA RESIDENTIAL CODE, INCLUDING APPENDICES H, J, K, AND O THERETO, AND THE 2016 CALIFORNIA GREEN BUILDING CODE, WITHOUT THE APPENDICES THERETO, TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS, DELETIONS AND EXCEPTIONS. A. RECITALS (i) California Government Code Section 50022.1 et seq., authorizes the City of Diamond Bar to adopt by reference the 2016 California Building Code; the 2016 California Mechanical Code; the 2016 California Plumbing Code; the 2016 California Electrical Code; the 2016 California Residential Code; and the 2016 Green Building Code as set forth in the California Code of Regulations, Title 24, parts 2, 2.5, 3, 4, 5, and 11. (ii) Pursuant to the California Health and Safety Code Sections 17922, 17958, 17958.5 and 17958.7, the City may make modifications to the Title 24 building standards and requirements that it deems reasonably necessary to protect the health, welfare and safety of the citizens of Diamond Bar because of local climatic, geological, or topographical conditions. (iii) At least one copy of each of the codes and standards identified in this Ordinance and certified as full, true and correct copies thereof by the City Clerk of the City of Diamond Bar have been filed in the office of the City Clerk in accordance with the provisions of California Government Code Section 50022.6. (iv) The City introduced for first reading this Ordinance on November 1, 2016, at which time all interested persons had the opportunity to appear and be heard on the matter of adopting the codes and standards identified in this Ordinance as amended herein. (v) Pursuant to California Government Code Section 6066, the City published notice of the public hearing on October 21, 2016 and November 4, 2016 for the hearing set forth in subsections (iv) above and (vi) below. (vi) The City held a public hearing on November 15, 2016, at which time all interested persons had the opportunity to appear and be heard on the matter of adopting the codes and standards identified in this Ordinance as amended herein. (vii) Any and all legal prerequisites relating to the adoption of this Ordinance have occurred. B. ORDINANCE NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and ordain as follows: SECTION 1: Findings in Support of Modifications to Title 24 Building Standards. This Council does expressly find and determine that the modifications to the Title 24 building standards set forth herein are reasonably necessary to protect the health, welfare and safety of the citizens of Diamond Bar because of the following local climatic, geological or topographic conditions. (1) The hillsides in Diamond Bar are composed of Puente Formation, and similar weak geological materials, while neighboring flatland areas are composed of more stable fill and alluvial materials. These materials may be naturally unstable or weak in terms of physical support. These highly expansive soil conditions are vulnerable to earth movement as well as unpredictable seismic response of buildings. The unpredictable response from prior seismic events including Chino Hills, Northridge, and the Whittier earthquakes have demonstrated the need for greater quality control to ensure against poor seismic performance of multi -story structures. (2) The City experiences diverse temperatures, which promotes expansion and contraction of the soil. This condition is very damaging to expansive type soil. (3) Because of the above-described climatic and geological conditions, the City of Diamond Bar requires special engineering to support habitable structures within the unstable soil areas and requires additional measures to be taken in connection with excavation and grading activities. (4) The City is located in a seismically active area and is in close proximity to various active faults including the Chino, Sierra Madre, Cucamonga, Whittier, San Jacinto and Raymond Faults It is reasonably foreseeable that an earthquake would render the City particularly vulnerable to devastation. (5) The City has extensive hillside topography, unstable geology, watershed areas, expansive soils, and underground streams. In addition, the regional climate alternates between extended periods of drought and brief periods of rainfall. For these reasons, the City is susceptible to flood conditions. (6) Because of the above-described geological conditions within the City, and the substantial amount of freeway, railroad, and flood control facilities throughout the community, the City, in the event of an earthquake, may be unable to dispatch an 2 adequate number of fire personnel and apparatus to suppress fires and conduct rescue operations. Moreover, the conditions within Diamond Bar likewise occur in surrounding communities, hereby rendering mutual aid assistance problematic, at best. (7) Due to the City's topography, numerous hillside fire hazard areas are located within its boundaries. (8) Climatic conditions within the community render it extremely likely that, in the event of seasonal high winds and earthquake occurring, the County Fire Department would be unable to suppress numerous fires occurring throughout the community. (9) Located throughout the City, as well as in the surrounding communities, are numerous concentrations of structures which have roofs constructed of thinly cut pieces of wood, otherwise known as untreated shakes, as well as untreated wood shingles. These untreated wood shakes and shingles are extremely combustible in nature. (10) The City is located in an area climatically classified as "arid" and prone to winds of high velocity. Moreover, due to the and nature of the area, the weather during the windy periods tends to be very warm and dry. The dry weather conditions present a significant threat of wild fire to the City's undeveloped hillsides, wild lands, and nearby homes, and highly populated areas. The potential for rapid spread of even small fires create a need for increased levels of fire protection. (11) Sound transmission controls are necessary to protect City residents from excessive noise generated by multiple nearby freeway interchanges and large arterial streets, among other sources. (12) Local climate makes pool ownership desirable. Children often reside in close proximity to swimming pools, making pool barriers necessary. This need is increased due to potential delays in emergency rescue response resulting from the location of hillside residences and traffic congestion. (13) The City is in an area classified climatically as "arid" and subject to seasonal high temperatures that will affect electrical wiring not designed to be retained for an extended period of time. The Council does hereby further expressly find and determine that the amendments to the Title 24 building standards, set forth herein, and as referenced below, are appropriate given the specific local climatic, geological or topographic conditions set forth above. CBC Sections 1505.1, 1505.1.3 and 1505.1.1 — Findings 7,8,9, and 10. CBC Sections 1612.1.1 — Finding 5. CBC Sections 1801.3, 1803.1, 1803.8, 1803.8.1, 1803.8.2, 1809.4 and Appendix J — Findings 1, 2, 3, 4, and 5. 3 CRC Sections R301.1.3.2, R313.1, R313.2, R337.1.3.1, R337.2 — Findings 6, 7, 8, 9, and 10. CRC Section R332 — Finding 1. CRC Section R331 — Finding 11. CRC Section R602.10.8 — Finding 1, 2, 3, 4, and 5. CBC Section 3109.4.1 and CRC R333 — Finding 12. CPC Section 722.6 — Finding 3. CEC Section 590.3 — Finding 13. SECTION 2: Title 15 (Building and Construction Safety), Chapter 15.00, Division 2. Administration Code is hereby deleted in its entirety and replaced to read as follows: DIVISION 2. — ADMINISTRATION CODE Sec. 15.00.110. California Administration Code —Adopted. Sec. 15.00.120. Amendments to the California Administration Code. Sec. 15.00.130. Penalties for violation of division. Secs. 15.00.140. — 15.00.300. Reserved. Sec. 15.00.110. California Administration Code —Adopted. Except as amended by Section 15.00.120, the California Administration Code, Chapter 1, Division II of the 2016 California Building Code, is hereby adopted and incorporated herein by reference as though fully set forth in this Division and shall constitute the Administration Code of the City. Sec. 15.00.120. Amendments to the California Administration Code. (1) Section 104.6 of the California Administration Code is amended to read as follows: 104.6 Right of entry. The building official, or his/her duly authorized representative, shall have the authority to enter any building or premises for the purpose of investigation of the existence of suspected or reported damage or defects which constitute an immediate danger to human life or an immediate hazard to public safety or health. Except in emergency situations, the building official, or his/her authorized representative, shall not enter any building or premises without the consent of the owner or occupant thereof, unless he/she possesses a warrant authorizing entry and search of the premises. No person shall hinder or prevent the building official, or his/her authorized representative, while in the performance of the duties herein described as emergency situations or while in possession of a warrant, from entering upon and into any and all premises under his/her jurisdiction, at all reasonable hours, for the purpose of inspecting the same to determine whether or not the provisions of the Chapter a and all other applicable laws or ordinances pertaining to the protection of persons or property are observed therein. (2) Section 105.1 of the California Administration Code is amended to read as follows: 105.1 Permits required. Except as specified in Section 105.2 , no building or structure regulated by this Code shall be used, erected, constructed, enlarged, altered, repaired, moved, improved, removed, occupied, maintained, converted or demolished unless a separate permit for each building or structure has first been obtained from the building official. All signs affixed to any building or structure and not otherwise requiring a permit hereunder shall require a building permit. (3) Section 105.2 of the California Administration Code is amended to restate exemptions 1, 4, and 9 as follows: 105.2 Work exempt from permit. One story detached accessory structures used as tool and storage sheds, playhouses and similar uses, provided (a) the floor area is not greater than 120 square feet (11 m2); (b) the structure does not exceed 8 feet (2.44 m) in height; (c) the structure has no plumbing or electrical installations or fixtures; and (d) the structure is separated from any other accessory structures by a minimum distance of 6 feet (1.83 m) 4. Retaining walls that are not over 3 feet (914 mm) in height measured from the bottom of footing to the top of the wall, unless supporting a surcharge or impounding flammable liquids. 9. Prefabricated swimming pools, spas, or hot tubs accessory to Group R, Division 3 Occupancy that are less than 24 inches deep (610 mm), are not greater than 5,000 gallons (18 925 L) and are installed entirely above ground. (4) Section 105.3 of the California Administration Code is amended to read as follows: 105.3 Application for permit. Application for a permit to perform the work shall be made in writing to the building official and shall fully describe said work. Plans, engineering calculations, diagrams, and other data, including specifications and schedules, may be required to determine whether the installation as described will be in conformance with the requirements of this Title. If it is found that the installation as described will conform to all legal requirements, and if the applicant has complied with the provisions of this Title, a permit for such installation shall be issued. No deviation may be made from the installation described in the permit and plan without the prior written approval of the building official. (5) Section 105.3.2 of the California Administration Code is amended to read as follows: 105.3.2 Expiration of plan review. Applications for which no permit is issued within 180 days following the date of filing shall expire by limitation, and plans and other data submitted for review may thereafter be returned to the applicant or destroyed by the building official. The building official may extend the time for action by the applicant for a period not exceeding 180 days upon request by the applicant showing that circumstances beyond the control of the applicant have prevented action from being taken. No application shall be extended more than once. In order to renew action on an application after expiration, the applicant shall resubmit plans and pay a new plan review fee. (6) Section 105.5 of the California Administration Code is amended to read as follows: 105.5 Expiration. Except as set forth in Section 105.5.1, every permit issued shall expire by limitation and become null and void as follows: (i) Every permit issued by the building official under the provisions of this Code shall expire and become null and void unless the work authorized by such permit is commenced within one -hundred -eighty (180) days after permit issuance, and if a successful inspection has not been obtained from the building official within one -hundred -eighty (180) days from the date of permit issuance or the last successful inspection. A successful inspection shall mean a documented passed inspection by the city building inspector as outlined in Section 110.6. The building official may extend the time for action by the applicant in writing for a period not exceeding one -hundred - eighty (180) days beyond the latest expiration limit upon written request by the applicant, filed with the building official prior to expiration of the original permit; (ii) In the event of permit expiration and before work for which such permit was required can be commenced or recommenced, a new permit shall first be obtained (hereafter, a 'renewal permit"). The applicant must pay all applicable renewal fees, in the amount then established by resolution of the City Council. If a renewal permit is applied for, the building official shall have the discretion to request a site inspection prior to its issuance and a miscellaneous inspection fee shall be paid by the applicant prior to inspection. The inspection fee shall be as specified by resolution of the City Council. In addition, the applicant may be required to resubmit plans and specifications, when deemed necessary by the building official to verify compliance with the building codes, ordinances, regulations, standards, and laws in effect at the time the renewal permit is applied for. (iii) Upon issuance of a renewal permit, the building official may allow the applicant to commence or recommence such work from the last successful inspection of record under the original permit. When an expired building permit includes expired sub -permits, activation of the renewal permit shall activate all subsequent expired sub -permits. All work to be performed 9 under a renewal permit must be completed in accordance with the building codes, ordinances, regulations, standards, and laws in effect on the date of issuance of the renewal permit. (iv) Demolition permits shall expire by limitation and shall become null and void if the work authorized by such permits is not substantially commenced within 45 -days of the date such permit was issued or as otherwise specified by the building official. (7) Section 105.5.1 is added to the California Administration Code to read as follows: 105.5.1 Expiration of permit for unlawful structure. Notwithstanding any provision of Section 105.5, if a building permit was issued in order to bring an un - permitted structure or other unlawful, substandard, or hazardous condition into compliance with any applicable law, ordinance, rule or regulation, such permit shall expire by limitation and become null and void 90 days after the date on which the permit was issued if all work has not been completed and final inspection approved by the building inspector per Section 110.3.10 prior to the close of the 90 day period. The building official may extend the validity of the permit for a period not exceeding 90 days beyond the initial 90 day limit upon written request by the applicant filed with the building official prior to the expiration date of the original permit. Where a project cannot reasonably be completed within the timeframes listed in this Section, an applicant may request in writing, prior to issuance of permit or prior to expiration of permit, building official approval of a longer period not to exceed 360 days in total, inclusive of all available extensions. (8) Section 105.8 is added to the California Administration Code to read as follows: 105.8 Qualifications of permittee. No person shall be issued a permit under this Chapter until evidence of a valid California Contractor's License and Workers' Compensation Insurance is presented to the building official. EXCEPTION: Owner -builder permit may be issued for specified occupancies in accordance with California law. (9) Section 109.1 of the California Administration Code is amended to read as follows: 109.1 Permit fees. The fees required in this Chapter shall be paid to the Building Official for all work for which a permit is required by this Title. (10) Section 109.4 of the California Administration Code is amended to read as follows: 109.4 Work commencing before permit issuance. Failure to obtain a permit and to pay fees therefore before commencing work shall be deemed evidence of violation of the provisions of this Chapter. A penalty, as established by resolution of the City Council, shall be assessed for work commenced before a permit is issued. Whenever any work for which a permit is required under the provisions 7 of this Chapter has been commenced without the authorization, a special investigation may be required before a permit will be issued for any such work. In addition to any regular permit fee and/or any penalty fee, the said investigation fee shall be collected as established by resolution of the City Council. (11) Section 109.6 of the California Administration Code is amended to read as follows: 109.6 Fee refunds. The building official shall collect such fees as are required to be paid by this Chapter and shall make no refund of fees paid except in accordance the provisions of this Section and in no event after one hundred eighty (180) days have elapsed from the date of the issuance of the permit. All requests for refund of fees paid shall be made in writing to the building official and shall be made in accordance with the procedures and refund schedule established by resolution of the City Council. (12) Section 109.7 is added to the California Administration Code read as follows: 109.7 Plan review fees. When a plan or other data is required to be submitted for review and approval by the building official pursuant to this Chapter, a plan review fee shall be paid at the time of submittal of such plan or other data. Said plan review and recheck fees shall be established, and may be amended from time to time, by resolution of the City Council. (13) Section 110.3.4.1 is added to the California Administration Code to read as follows: 110.3.4.2 Accessibility rough inspection. Accessibility rough inspections shall be made at the same time with rough frame inspections outlined in Section 110.3.4. Framing shall be verified for accessible dimensions and site access features shall be prepared, non -accessible features demolished, and measurements verified for installation of curb ramps, slope of surfaces, future concrete or asphalt installation, signage locations prepared, discrepancies between plans and site conditions resolved, and any other accessible features as determined by the building official. (14) Section 113.1 of the California Administration Code is amended to read as follows: 113.1 Appeals. A decision of the building official regarding the interpretation or implementation of any provision of this Chapter or the Code adopted hereby shall be final and shall become effective forthwith upon the service of the decision by the building official, in writing, upon the permittee. For the purposes of this section, service upon the permittee shall mean either personal delivery or placement in the United States Mail, postage prepaid, and addressed to the permittee at his last known business address; provided, however, that the permittee may, within ten (10) days after the effective date of the decision of the building official, file an appeal with the City Clerk, in writing, specifying the reason 11 or reasons for the appeal and requesting that the Board of Appeals review the decision of the building official. (15) Section 113.3 of the California Administration Code is amended to read as follows: 113.3 Board of Appeals. The City Council shall act as the Board of Appeals in making a final determination of any appeal filed in accordance with the provisions of Section 113.1. The City Clerk shall schedule a hearing on the appeal at reasonable times at the convenience of the Board of Appeals, but not later than thirty (30) days after receipt of the written appeal. The permittee may appear in person before the Board or be represented by an attorney and may introduce evidence to support his claim. The building official shall transmit to the Board all records, papers, documents, and other materials in support of his decision and shall provide a copy thereof to the permittee appealing the decision of the building official. The permittee appealing the decision of the building official shall cause, at his own expense, any tests or research required by the Board to substantiate his claim to be performed or otherwise carried out. The Board may continue such appeal hearing from time to time as deemed necessary by the Board. The Board may, by resolution, affirm, reverse or modify in whole or in part, any appealed decision, determination, or interpretation of the building official. A copy of the resolution adopted by the Board shall be mailed to the permittee and the Board's decision shall be final upon the mailing, by United States Mail, postage prepaid, to the permittee's last known address of record. The determination of value or valuation under any of the provisions of this Chapter shall be made by the building official whose determination shall be final. The value is to be utilized in computing the permit and plan review fees established pursuant to this Chapter shall be the total value of all work for which the permit is issued including, by way of illustration and not by limitation, construction and finish work, painting, roofing, electrical, plumbing, heating, air- conditioning, elevators, fire -extinguishing systems, and all other permanent equipment. Sec. 15.00.130. Penalties for violation of division. It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this Division. Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefore as provided in this Division. Secs. 15.00.140 — 15.00.300. Reserved. 9 SECTION 3: Title 15 (Building and Construction Safety), Chapter 15.00, Division 3. Building Code is hereby deleted in its entirety and replaced to read as follows: DIVISION 3. - BUILDING CODE Sec. 15.00.310. California Building Code — Adopted. Sec. 15.00.320. Amendments to the California Building Code. Sec. 15.00.330. Penalties for violation of division. Sec. 15.00.310. California Building Code —Adopted. Except as amended by Section 15.00.320, the 2016 California Building Code (Part 2 of Title 24 of the California Code of Regulations), and Appendices C (Group U- Agricultural Buildings), I (Patio Covers), and J (Grading) thereto, based on the 2015 International Building Code published by the International Code Council, is hereby adopted and incorporated herein by reference as though fully set forth in this Division and shall constitute the Building Code of the City. A copy of such Code has been deposited in the office of the City Clerk and shall be, at all times, maintained by the City Clerk for use and examination by the public. Sec. 15.00.320. Amendments to the California Building Code. (1) Section 1505.1 of the California Building Code is amended to read as follows 1505.1 Roof covering requirements. The roof covering or roofing assembly on any structure regulated by this Code shall as specified in Table 1505.1 and as classified in Sections 1505.2 to 1505.8. Roofing shall be secured or fastened to the supporting roof construction and shall provide weather protection for the building at the roof. (2) Section 1505.1.1 of the California Building Code is amended to read as follows: 1505.1.1 Roof coverings within high fire hazard severity zones. Unless governed by more stringent requirements of this Code, buildings within any area designated as a Very -High Fire Hazard Zone shall have a fire -retardant roof covering that is at least a Class A, as specified below: (i) Section 1505.1.1 is applicable to the entire roof covering of new buildings, to the entire roof covering of existing buildings where twenty-five percent (25%) or more of the roof area is replaced within any one-year period, and any roof covering applied in the alteration, repair or replacement of the roof of every existing structure. (ii) The installer of the roof covering shall provide certification of the roof covering classification to the building owner and, when requested, to the inspection authority having jurisdiction. 10 (3) Section 1505.1.3 of the California Building Code is amended to read as follows: 1505.1.3 Roof coverings within all other areas. The entire roof covering of every existing structure where more than 25 percent of the total roof area is replaced within any one-year period, the entire roof covering of every new structure, and any roof covering applied in the alteration, repair or replacement of the roof of every existing structure, shall be a fire -retardant roof covering that is at least Class C. (4) Section 1612.3 is added to the California Building Code to read as follows: 1612.3 Flood hazard. Buildings are not permitted in an area determined by the City Engineer to be subject to flood hazard by reason of inundation, overflow, or erosion. The placement of the building and other structures (including walls and fences) on the building site shall be such that water or mud flow will not be a hazard to the building or adjacent property. EXCEPTION: This prohibition shall not apply when provision is made to eliminate such flood hazard to the satisfaction of the City Engineer by providing adequate drainage facilities, by protective walls, suitable fill, raising the floor level of the building, a combination of these methods, or by other means. (5) Section 1801.3 is added to the California Building Code to read as follows: Section 1801.3 Seismic hazard zone maps. Special studies zones maps within the City of Diamond Bar prepared under Sections 2622 and 2623 of the California Public Resources Code which show traces of earthquake faults are hereby declared to be, on the date of official issue, a part of this Code, and may be referred to elsewhere in this Code. Special studies zones maps revised under the above Sections of the California Public Resources Code shall, on the date of their official issue, supersede previously issued maps which they replace. Copies of each of the above maps shall be available for examination by the public at the Department of Public Works, Department of Community Development, and the Office of the City Clerk. (6) Section 1803.1 of the California Building Code is amended by the addition of a second paragraph to read as follows: The City Engineer in the case of an application for a grading permit or if the Building Official determines necessary, may require an engineering geology or geotechnical engineering report, or both, where in his opinion such reports are essential for the evaluation of the safety of the site. The engineering geology or geotechnical engineering report or both shall contain a finding regarding the safety of the building site for the proposed structure against hazard from landslide, settlement or slippage and a finding regarding the effect that the proposed building or grading construction will have on the geologic stability of 11 property outside of the building site. Any engineering geology report shall be prepared by a certified engineering geologist licensed by the State of California. Any geotechnical engineering report shall be prepared by a civil engineer qualified to perform this work, such as a geotechnical engineer experienced in soil mechanics. When both an engineering geology and geotechnical engineering report are required for the evaluation of the safety of a building site, the two reports shall be coordinated before submission to the City Engineer and/or Building Official. Any finding regarding the safety of the building site and the effect that the proposed building or grading construction will have on the geologic stability of property outside of the building site must be substantiated with sufficient data and analyzed in a manner consistent with the current industry standard of care and must be concurred with by the City Engineer and/or Building Official who may rely on the opinion of independent geotechnical reviewers. (7) Section 1803.8 is added to the California Building Code to read as follows: 1803.8 Geologic hazards. No building or grading permit shall be issued under the provisions of this Section 1803 when the City Engineer finds that property outside the site of the proposed work could be damaged by activation or acceleration of a geologically hazardous condition and such activation or acceleration could be attributed to the proposed work on, or, change in use of, the site for which the permit is requested. For the purpose of this Section, geologically hazardous condition does not include surface displacement due to earthquake faults. (8) Section 1803.8.1 is added to the California Building Code to read as follows: 1803.8.1 Work requiring a building or grading permit by this Code is not permitted in an area determined by the City Engineer to be subject to hazard from landslide, settlement, or slippage. These hazards include those from loose debris, slope wash and the potential for mud flows from natural slopes or graded slopes. For the purposes of this Section, landslide, settlement, or slippage does not include surface displacement due to earthquake faults. (9) Section 1803.8.2 is added to the California Building Code to read as follows: 1803.8.2 Subject to the conditions of Section 1803.8, permits may be issued in the following cases: (i) When the applicant has submitted an engineering, geology and/or geotechnical engineering report or reports complying with the policies and provisions of City Engineer which report or reports show that the hazard will be eliminated prior to the use or occupancy of the land or structures by modification of topography, reduction of subsurface water, buttressing, a combination of these methods, or by other means. (ii) When the applicant has submitted an engineering geology and/ geotechnical engineering report or reports complying with the policies and provisions of the City Engineer which report or reports contain sufficient 12 data to show that the site appears to be in no danger for the intended use. (10) Section 1809.4 of the California Building Code is amended to read as follows: 1809.4 Foundations on expansive soil. Unless otherwise specified by a registered geotechnical engineer, foundation systems within the City of Diamond Bar are considered to be on expansive soil and shall be constructed in a manner that will minimize damage to the structure from movement of the soil. Slab -on - grade and mat -type footings for buildings located on expansive soils may be designed in accordance with the provisions of Section 1808.6.2 or such other engineering design based upon geotechnical recommendation as approved by the Building Official. Where such an approved method of construction is not provided, foundations and floor slabs shall comply with the following requirements: (i) Depth of foundations below the natural and finish grades shall be not less than 24 inches for exterior and 18 inches for interior foundations. (ii) Exterior walls and interior bearing walls shall be supported on continuous foundation. (iii) Foundations shall be reinforced with at least two continuous one -half-inch diameter deformed reinforcing bars top and bottom. Two bars shall be placed within four inches of the bottom of the foundation and two within four inches of the top of the foundation. (iv) Concrete floor slabs on grade shall be cast on a four -inch fill of coarse aggregate or on a moisture barrier membrane. The slabs shall be at least three and one-half inches thick and shall be reinforced with welded wire mesh or deformed reinforcing bars. Welded wire mesh shall have a cross- sectional area of not less than five -hundredths square inch per foot each way. Reinforcing bars shall have a diameter of not less than three-eighths inch and be spaced at intervals not exceeding 24 inches each way. (v) The soil below an interior concrete slab shall be saturated with moisture to a depth of 18 inches prior to casting the concrete. (11) Section 3109.4.1 of the California Building Code is amended to read as follows: 3109.4.1 Barrier Height and clearances. The top of the barrier shall be not less than 60 inches (1524 mm) above grade measured on the side of the barrier that faces away from the swimming pool. The vertical clearance between grade and the bottom of the barrier shall be not greaterthan 2 inches (51 mm) measured on the side of the barrier that faces away from the swimming pool. Where the top of the pool structure is above grade, the barrier is authorized to be at ground level or mounted on top of the pool structure, and the vertical clearance between the top of the pool structure and the bottom of the barrier shall be not greater than 4 inches (102 mm). Residential swimming pools shall be completely enclosed by 13 a barrier complying with Sections 3109.4.1 through 3109.4.3. (12) Section J101.3 is added to Appendix J of the California Building Code to read as follows: J101.3 Hazardous conditions. Whenever the City Engineer determines that any existing excavation, embankment or fill has become a hazard to life and limb, or endangers property, structures, or adversely affects the safety, use or stability of a public way or drainage channel, the owner of the property upon which the excavation, embankment or fill is located, or other person or agent in control of said property, upon receipt of notice in writing from the City Engineer shall within the period specified therein repair, reconstruct or remove such excavation, embankment or fill so as to eliminate the hazard in conformance with the requirements of this Code. (13) Section J101.4 is added to Appendix J of the California Building Code to read as follows: J101.4 Maintenance of protective devices and rodent control. The owner of any property on which grading has been performed pursuant to a permit issued under the provisions of this Code, or any other person or agent in control of such property, shall maintain in good condition and repair all drainage structures and other protective devices and burrowing rodent control when shown on the grading plans filed with the application for grading permit and approved as a condition precedent to issuance of such permit. (14) Section J101.5 is added to Appendix J of the California Building Code to read as follows: J101.5 Correlation with other sections. The provisions of this chapter are independent of the provisions of Division 9, Building and Property Rehabilitation Code of Title 15 of the Diamond Bar City Code. (15) Section J102.1 of Appendix J of the California Building Code is revised by adding the following definitions: BUILDING OFFICIAL. Whenever in Appendix J the term 'Building Official' is used, said term shall mean, and all powers and duties to be exercised by the Building Official shall be vested in, the City Engineer of the City of Diamond Bar. CIVIL ENGINEER. A professional engineer registered in the State of California to practice in the field of civil engineering works and shall include the civil 'The term 'Building Code Official' is no longer used in Appendix J. 14 engineer of record or proiect enaineer.2 CIVIL ENGINEERING. The application of the knowledge of the forces of nature, principles of mechanics and the properties of materials to the evaluation, design and construction of civil engineering works. DESIGN ENGINEER. The Civil Engineer responsible for the preparation of the grading plans for the site grading work. ENGINEERING GEOLOGIST. Shall mean a person experienced and knowledgeable in engineering geology and holding a valid certificate of registration as a geologist issued by the State of California. GEOTECHNICAL ENGINEER. See "Soils Engineer." GEOTECHNICAL HAZARD. An adverse condition due to landslide, settlement, and/or slippage. These hazards include but are not limited to loose debris, slopewash, and mud flows from natural or graded slopes. LANDSCAPE ARCHITECT. A person holding a valid certificate of registration as a landscape architect issued by the State of California. SOILS ENGINEER (GEOTECHNICAL ENGINEER). A civil engineer experienced and knowledgeable in the practice of soils (geotechnical) engineering and holding a valid certificate of registration as a soils (geotechnical) engineer issued by the State of California and shall include the soils engineer of record or the proiect soils engineer.3 SOILS ENGINEERING (GEOTECHNICAL ENGINEERING). The application of the principals of soils mechanics in the investigation, evaluation, and design of civil engineering works involving the use of earth materials and the inspection or testing of construction thereof. (16) Section J103.1 of Appendix J of the California Building Code is amended to read as follows: J103.1 Permits required. Except as exempted in Section J103.2, no person shall do any grading without first obtaining a grading permit from the City Engineer. A separate permit shall be required for each site, and may cover both excavations and fills, except that a grading permit may be issued for a site to include incidental minor work outside the site on contiguous property, provided that the owner of such contiguous property has filed with the City Engineer written consent to the work. Such consent shall include a statement that the owner will irrigate and maintain planted slopes and maintain drains located within his 2The definition was revised to emphasize that the civil engineer is the engineer of record for work performed pursuant to the civil engineer's designs. The intent of which is to disallow another engineer to certify the work designed by the civil engineer of record, and ensure that the civil engineer of record takes responsibility for the work performed pursuant to his or her design. 3The definition was revised for the same purpose as described above for "civil engineer." 15 property and the owner will hold the City of Diamond Bar free and clear of any liability for damages to the proposed work. A grading permit does not include the construction of retaining walls or other structures. (17) Section J103.3 is added to Appendix J of the California Building Code to read as follows: J103.3 Other permits required and jurisdiction of other agencies. J103.3.1 Other permits required. Permits issued underthe provisions of Appendix J convey no right to erect any foundation, structure or building, or construct any swimming pool, spa or hot tub, or do any plumbing work, or do any electrical work. Regular foundation, structure or building; swimming pool, spa or hot tub; plumbing; electrical or other permits shall be secured for all such work. J103.32 Jurisdiction of other agencies. Permits issued under the provisions of Appendix J shall not relieve the owner of the responsibility for securing permits, licenses or approvals that may be required from other departments or divisions of the governing agencies. (18) Section J103.4 is added to Appendix J of the California Building Code to read as follows: J103.4 Grading designation. Grading involving any fill intended to support structures, or grading for the development of more than one lot or parcel, or grading in excess of 50 cubic yards, or grading which includes excavation or fill in excess of 5 feet in depth or height shall be performed in accordance with the approved grading plan prepared by a civil engineer, and shall be designated as "engineered grading". All other grading shall be designated as `regular grading" unless the permittee chooses to have the grading performed as "engineered grading" or unless the City Engineer determines that special conditions or unusual hazards exist, in which case grading shall be designated as and conform to the requirements of "engineered grading". (19) Section J104.5 is added to Appendix J of the California Building Code to read as follows: J104.5 Issuance. The provisions of Section 105.3 of Chapter 1, of the California Building Code as duly adopted, are applicable to grading permits. The City Engineer may require that grading operations and project designs be modified if delays occur which incur weather -generated problems not considered at the time the permit was issued. The City Engineer may require professional inspection and testing by the soils engineer. When the City Engineer has cause to believe that geologic factors may be involved, the grading will be required to conform to "engineered grading". im The City Engineer may require bonds in such form and amounts as may be deemed necessary to ensure that the work, if not completed in accordance with the approved plans and specifications, will be corrected to eliminate hazardous conditions. In lieu of a surety bond, the applicant may file a cash bond or instrument of credit with the City Engineer in an amount equal to that which would be required in the surety bond. (20) Section J104.6 is added to Appendix J of the California Building Code to read as follows: J104.6 Denial of permit. J104.6.1 Flood and geologic hazards. The City Engineer shall not issue a grading permit in any case where he finds that the work, as proposed by the applicant, is likely to adversely affect the stability of adjoining property or result in the deposition of debris on any public way or interfere with any existing drainage course or be in any area determined to be subject to flood or geologic hazard under provisions of Section 116 of Chapter 1 of the 2016 California Building Code, as duly adopted and amended. EXCEPTION 1: This prohibition shall not apply when provision is made to eliminate such flood or geologic hazard to the satisfaction of the City Engineer under the provisions of Section 116 of Chapter 1 of the 2016 California Building Code, as duly adopted and amended. EXCEPTION 2: This prohibition shall not apply when grading work in an existing drainage course and is designed to meet all requirements for grading in drainage courses under the City's Hillside Management Ordinance and provision is made to the satisfaction of the City Engineer to adequately collect, convey and discharge flows through the project without increasing erosion or deposition of debris or adversely affecting upstream or downstream properties. 104.6.2 Land use. The City Engineer shall not issue a grading permit for any work on the site unless the proposed uses shown on the grading plan for the site will comply with the provisions of the Zoning Code Ordinance of the City of Diamond Bar. (21) Section J104.7 is added to Appendix J of the California Building Code to read as follows: J104.7 Import and export of earth materials in excess of 10,000 cubic yards. J104.7.1 Transport over public maintained streets. In addition to other provisions of this Code, the following requirements shall apply when 17 earth materials in excess of 10,000 cubic yards are to be exported from or imported to a grading site by transporting such materials over a publicly maintained street. (i) The point of access to the public street shall be located as approved by the City Engineer. (ii) Special safety precautions, including, but not limited to, the access road approach grade and alignment to the public street, sight distance at the intersection with the public street and traffic control devices may be required by the City Engineer. J104.7.2 Zoning ordinance compliance. No grading permit shall be issued for the import or export of more than 10,000 cubic yards of earth material to or from a grading site where such work would be classified as an 'off-site transport grading project' as defined in Title 22 of the Diamond Bar Municipal Code, entitled "Development Code", unless the project is in conformance with Title 22. (22) Section J105.3 is added to Appendix J of the California Building Code to read as follows: J105.3 Transfer of responsibility. If the civil engineer, the soils engineer, or the engineering geologist of record is changed during grading, the work shall be stopped until the replacement has agreed in writing to accept their responsibility in the area of technical competence for approval upon completion of the work. It shall be the duty of the permittee to notify the City Engineer in writing of such change prior to the recommencement of such grading. (23) Section J109.5 is added to Appendix J of the California Building Code to read as follows: J109.5 Overflow protection. Berms, swales or other devices shall be provided at the top of cut or fill slopes steeper than five horizontal to one vertical to prevent surface waters from overflowing onto and damaging the face of the slope. Gutters or other special drainage controls shall be provided where the proximity of runoff from buildings or other structures is such as to pose a potential hazard to slope integrity. (24) Section J110.3 is added to Appendix J of the California Building Code to read as follows: J110.3 Temporary erosion control precautions. Grading operations shall be planned to avoid the rainy season, October 15 through April 15 of the following calendar year. Grading permits shall only be issued when a plan for erosion control and silt retention has been approved by the City Engineer. J110.3.1 The City Engineer shall not issue a grading permit for any work to be commenced between October 15 of any year and April 15 of the 18 following calendar year, unless detail plans for such work include the details of protective measures, including desilting basins or other temporary drainage control measures, or both, as may be necessary to protect the adjoining public and private property from damage by erosion, flooding or deposition of debris which may originate from the site or result from such grading operations. All protective measures shall be installed before grading is begun. All erosion control measures shall comply with any adopted National Pollutant Discharge Elimination System (NPDES) policies and standards of the City. J110.3.2 Where a grading permit is issued and grading work commenced after April 15 and before October 15 of any year and the plans for such work do not include details of the protective measures described in J110.3a, and it appears that the grading and installation of the permanent drainage devices as authorized by the permit will not be completed by October 15, then, on or before October 15 the owner of the site on which the grading is being performed shall file or cause to be filed with the City Engineer revised detail plans which include details of the protective measures described in, and in all other respects follow, the provisions of J1 10.3a. J110.3.3 Effect of noncompliance. Should the owner fail to submit detail plans or to provide the protective measures required by Sections J1 10.3a and J1 10.3b by the date specified therein, it shall be deemed that a default has occurred under the conditions of the grading permit security. Thereupon the City Engineer may enter the property for the purpose of installing, by City forces or other means, the drainage and erosion control devices shown on the approved detail plans, or if there are no approved detail plans, as may be deemed necessary to protect adjoining property from storm damage, or the City Engineer may cause the owner of the site to be prosecuted as a violator of this Code, or he may take both actions. (25) Section J110.4 is added to Appendix J of the California Building Code to read as follows: J110.4 Permanent erosion control. J110.4.1 Planting and irrigation. The surface of all manufactured slopes shall be protected against damage by erosion by the installation of a permanent irrigation system and planting with ground cover, shrubs and/or trees which provide satisfactory long term erosion control. Planting and plant materials shall be specified and installed in accordance with the Hillside Management Ordinance of the City of Diamond Bar. The irrigation system shall provide adequate coverage and the proper application rate to maintain the appropriate moisture for the establishment and proper growth of the plantings installed, but the irrigation shall not saturate the 19 slopes or cause erosion. J110.4.2 Planting and irrigation plans and specifications. For grading which includes cut slopes more than 5 feet in height; or fill slopes supporting structures of more than 3 feet in height; or natural slopes disturbed more than 10 feet in surficial extent by the grading operations planting and irrigation plans and specifications shall be submitted for approval of the City Engineer and/or the Community Development Director. For all manufactured slopes more than 20 feet in height or natural slopes disturbed more than 20 feet in surficial extent by grading operations plans shall be prepared and signed by a civil engineer or landscape architect. J110.4.3 Rodent control. All manufactured slopes steeper than four horizontal to one vertical within a grading project adjacent to undeveloped or unoccupied land shall be protected from potential slope damage by a preventative program of burrowing rodent control. (26) Section J112 is added to Appendix J of the California Building Code to read as follows: J112 Completion of work. J112.1 Final reports. Upon completion of the rough grading work and at the final completion of the work, the following reports and drawings and supplements thereto are required for engineered grading or when professional inspection is performed for regular grading, as applicable. (i) An as -built grading plan prepared by the licensed civil engineer retained to provide such services showing original ground surface elevations, as -graded ground surface elevations, lot drainage patterns, and the locations and elevations of surface drainage facilities and of the outlets of subsurface drains. As -constructed locations, elevations and details of subsurface drains shall be shown as reported by the soils engineer. Civil engineers shall state that to the best of their knowledge work 4This requirement is deemed impractical in that ongoing activity on rough -graded lots would result in destruction to plant materials and irrigation systems. Moreover, erosion and dust control measures are already mandated for the duration of a construction project, and the installation of landscaping is already required prior to the issuance of occupancy, there is no benefit served by requiring landscaping to be installed prematurely. 20 within their area of responsibility was done in accordance with the final approved grading plan. (ii) A report prepared by the licensed soils engineer retained to provide such services including locations and elevations of field density tests, summaries of field and laboratory tests, other substantiating data, and comments on any changes made during grading and their effect on the recommendations made in the approved soils engineering investigation report. Soils engineers shall submit a statement that, to the best of their knowledge, the work within their area of responsibilities is in accordance with the approved soils engineering report and applicable provisions of this Chapter. (iii) A report prepared by the licensed engineering geologist retained to provide such services including a final description of the geology of the site and any new information disclosed during the grading and the effect of same on recommendations incorporated in the approved grading plan. Engineering geologists shall submit a statement that, to the best of their knowledge, the work within their area of responsibility is in accordance with the approved engineering geologist report and applicable provisions of this Chapter. (iv) J112.2 Notification of completion. The permittee shall notify the City Engineer when the grading operation is ready for final inspection. Final approval shall not be given until all work including installation of all drainage facilities and their protective devices, and all erosion -control measures have been completed in accordance with the final approved grading plan, and the required reports have been submitted Sec. 15.00.330. Penalties for violation of division It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this Division. Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon 5The addition of this statement unambiguously requires all grading work to be certified by the civil and soils engineers of record. The addition of this language is also intended to prevent situations where the engineer of record no longer acknowledges responsibility to the project, and to place the burden of that engineer to monitor the work on an ongoing basis. M conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefor as provided in this Division. SECTION 4: Title 15 (Building and Construction Safety), Chapter 15.00, Division 4. Mechanical Code is hereby deleted in its entirety and replaced to read as follows: DIVISION 4. - MECHANICAL CODE Sec. 15.00.510. California Mechanical Code—Adopted. Sec. 15.00.520. Amendments to the California Mechanical Code. Sec. 15.00.530. Penalties for violation of division. Sec. 15.00.510. California Mechanical Code — Adopted. Except as amended by Section 15.00.520, the 2016 California Mechanical Code (Part 4 of Title 24 of the California Code of Regulations) and the appendices thereto, based on the 2015 Uniform Mechanical Code published by the International Association of Plumbing and Mechanical Officials, is hereby adopted and incorporated herein by reference as though fully set forth in this Division and shall constitute the Mechanical Code of the City. A copy of such Code has been deposited in the office of the City Clerk and shall be, at all times, maintained by the Clerk for use and examination by the public. Sec. 15.00.520. Amendments to the California Mechanical Code (1) Section 101.6 is added to the California Mechanical Code to read as follows 101.6 Conflicts with Administration Code. Where conflicts between Chapter 1, Division II of this Mechanical Code and the Administration Code occur, the Administration Code shall prevail. The purpose of Chapter 1 Division II of the Mechanical Code is to supplement the Administration Code. (2) Section 104.5 of the California Mechanical Code is amended to read as follows: 104.5 Fees. Refer to Administration Code Section 109. (3) Section 107.0 of the California Mechanical Code is amended to read as follows: 107.0 Board of Appeals. Refer to Administration Code Section 113. Sec. 15.00.530. Penalties for violation of division. It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this Division. Any person, 22 firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Division or the Codes adopted is hereby committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefor as provided in this Division. SECTION 5: Title 15 (Building and Construction Safety), Chapter 15.00, Division 5. Plumbing Code is hereby deleted in its entirety and replaced to read as follows: DIVISION 5. - PLUMBING CODE Sec. 15.00.710. California Plumbing Code—Adopted. Sec. 15.00.720. Amendments to the California Plumbing Code. Sec. 15.00.730. Penalties for violation of division. Sec. 15.00.710. California Plumbing Code — Adopted. Except as amended by Section 15.00.720, the 2016 California Plumbing Code (Part 5 of Title 24 of the California Code of Regulations) and the appendices thereto, based on the 2015 Uniform Plumbing Code published by the International Association of Plumbing and Mechanical Officials, is hereby adopted and incorporated herein by reference as though fully set forth in this Division and shall constitute the Plumbing Code of the City. A copy of such Code has been deposited in the office of the City Clerk and shall be, at all times maintained by the City Clerk for use and examination by the public. Sec. 15.00.720. Amendments to the California Plumbing Code. (1) Section 101.4.1 is added to the California Plumbing Code to read as follows 101.4.1 Conflicts with Administration Code. Where conflicts between Chapter 1, Division II of this Plumbing Code and the Administration Code occur, the Administration Code will prevail. The purpose of Chapter 1, Division II of the Plumbing Code is to supplement the Administration Code. (2) Section 104.5 of the California Plumbing Code is amended to read as follows: 104.5 Fees. Refer to Administration Code Section 109. (3) Section 722.6 is added to the California Plumbing Code to read as follows: 722.6 No such excavation shall be left unattended at any time unless the permittee shall have first provided a suitable and adequate barricade to assure public safety. Sec. 15.00.730. Penalties for violation of division. 23 It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this Division. Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefor as provided in this Division. SECTION 6: Title 15 (Building and Construction Safety), Chapter 15.00, Division 6. Electrical Code is hereby deleted in its entirety and replaced to read as follows: DIVISION 6. - ELECTRICAL CODE Sec. 15.00.910. California Electrical Code—Adopted. Sec. 15.00.920. Amendments to the California Electrical Code. Sec. 15.00.930. Penalties for violation of division. Secs. 15.00.940. — 15.00.990. Reserved. Sec. 15.00.910. California Electrical Code —Adopted. Except as amended by Section 15.00.920, the 2016 California Electrical Code (Part 3 of Title 24 of the California Code of Regulations), including the appendices thereto, based on the 2014 National Electrical Code published by the National Fire Protection Association, is hereby adopted and incorporated herein by reference as though fully set forth in this Division and shall constitute the Electrical Code of the City. A copy of such Code has been deposited in the office of the City Clerk and shall be, at all times, maintained by the Clerk for use and examination by the public. Sec. 15.00.920. Amendments to the California Electrical Code. (1) Section 89.101.7.4 is added to the California Electrical Code to read as follows 89.101.7.4 Conflicts with Administration Code. Where conflicts between Article 89 of this Electrical Code and the Administration Code occur, the Administration Code shall prevail. The purpose of Article 89 of the Electrical Code is to supplement the Administration Code. (2) Section 89.108.4.2 of the California Electrical Code is amended to read as follows: 89.108.4.2 Fees. Refer to Administration Code Section 109. (3) Section 89.108.8 of the California Electrical Code is amended to read as follows: 89.108.8 Appeals Board. Refer to Administration Code Section 113. 24 (4) Section 590.3(8) of the California Electrical Code is amended to read as follows: 590.3(B) 30 Days. Temporary electrical power and lighting installations shall be permitted for a period not to exceed 30 days for holiday decorative lighting and similar purposes. Sec. 15.00.930 Penalties for violation of division. It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this Division. Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefor as provided in this Division. SECTION 7: Title 15 (Building and Construction Safety), Chapter 15.00, Division 12. Residential Code is hereby deleted in its entirety and replaced to read as follows: DIVISION 12. — RESIDENTIAL CODE Sec. 15.00.3210. California Residential Code —Adopted. Sec. 15.00.3220. Amendments to the California Residential Code. Sec. 15.00.3230. Penalties for violation of division. Sec. 15.00.3210. California Residential Code —Adopted. Except as otherwise provided by this Title, Sections 102 to 116 of the Administration Code, Section 1207 of Chapter 12, Chapter 34A, and Appendix J of the 2016 California Building Code (Part 2 of Title 24 of the California Code of Regulations) are hereby adopted and incorporated herein by reference as though fully set forth in this Division, and shall be known as Sections 102 to 116 of Chapter 1, Section 1207 of Chapter 12, Chapter 34, and Appendix J of the 2016 California Residential Code (Part 2.5 of Title 24 of the California Code of Regulations). Except as amended by Section 15.00.3220, the 2016 California Residential Code (Part 2.5 of Title 24 of the California Code of Regulations), and Appendices O; (SwhH ,F ►in o^^'s901 aA H9t;ubi4F' H (Patio Covers), J (Existing Buildings and Structures), K (Sound Transmission), and O (Automatic Vehicular Gates) thereto, based on the 2015 International Residential Code published by the International Code Council, is hereby 6Appendix G is now titled "Flood -Resistant Construction," and is no longer applicable to Section 15.00.3220 Appendix G previously contained the regulatory provisions for swimming pools, spas, and hot tubs. Those standards are now incorporated into the main provisions of the CBC, under Section 3109.4. The cross- reference to Appendix G is thus deleted. 25 adopted and incorporated herein by reference as though fully set forth in this Division and shall constitute the Building Code of the City. A copy of such Code has been deposited in the office of the City Clerk and shall be, at all times, maintained by the City Clerk for use and examination by the public. Sec. 15.00.3220. Amendments to the California Residential Code. (1) Section R301.1.3.2 of the California Residential Code is amended to read as follows: R301.1.3.2 Woodframe structures. The building official shall require construction documents to be approved and stamped by a California licensed architect or engineer for all dwellings of woodframe construction more than two stories and basement in height located in Seismic Design Category A, B or C. Notwithstanding other sections, the law establishing these provisions is found in Business and Professions Code sections 5537 and 6737.1. The building official shall require construction documents to be approved and stamped by a California licensed architect or engineer for all dwellings of wood frame construction more than one story in height or with a basement located in Seismic Design Category D0, D1, or D2. (2) Sections R313.1 and R313.2 of the California Residential Code are revised by amending the exception to these two Sections to read as follows: Exception: An automatic residential fire sprinkler system shall not be required for additions or alterations to existing buildings that are not already provided with an automatic residential fire sprinkler system unless the addition or alteration affects more than 90% of an existing structure located within a Very High Fire Hazard Severity Zone. In that instance, modifications to more than 90% of the existing structure shall be considered a new structure and shall require the installation of an automatic residential fire sprinkler system and meet Fire Zone requirements. (3) Section R337.1.3 of the California Residential Code is amended to restate exemption 4 as follows: 4. Additions to and remodels of buildings originally constructed prior to the applicable application date that do not affect more than 90% of the existing structure. Modifications to more than 90% of the existing structure shall be considered a new structure. (4) Section R337.2 of the California Residential Code is revised by adding a third paragraph to the definition of "FIRE HAZARD SEVERITY ZONES" to read as follows: The City Council hereby designates Very High Fire Hazard Severity Zones as recommended by the Director of the California Department of Forestry and Fire Protection (Cal Fire) and as designated on a map titled Very High Fire Hazard Severity Zones in Local Responsibility Area (LRA) for Diamond Bar by Cal Fire - ORN Fire and Resource Assessment Program (FRAP), dated February 2011 and retained on file at the office of the Building Official. (5) Section R331 is added to the California Residential Code to read as follows: R331 Sound Transmission Control. Criteria for sound transmission control between dwelling units and outside noise shall be as provided in the California Building Code. Refer to Section 1207 of the California Building Code for criteria where sound transmission applies. (6) Section R332 is added the California Residential Code to read as follows: R332 Structural Tests and Inspections. Structural test and inspection requirements which are omitted from the California Residential Code are intended to refer to the California Building Code. When structural tests and special inspections are required due to the methods of construction the tests and inspections shall be performed and documented as required in Chapter 17 of the California Building Code. (7) Section R333 is added to the California Residential Code to read as follows: R333 Pool Barrier Requirements. Pool barrier criteria are not explicitly located within the California Residential Code and are intended to refer to the California Building Code. Where any body of water over 18" occurs, refer to California Building Code Section 3109 for pool barrier requirements. (8) Section R403.1.4.1 of the California Residential Code is amended to read as follows: R403.1.4.1 Foundations on Expansive Soil. Unless otherwise specified by a registered geotechnical engineer, foundation systems within the City of Diamond Bar are considered to be on expansive soil and shall be constructed in a manner that will minimize damage to the structure from movement of the soil. See Building Code Section 1809.4 for requirements. (9) Section R602.10 of the California Residential Code is amended by the addition of an exception to read as follows: R602.10 Wall bracing. EXCEPTION: Construction documents shall be designed in accordance with engineered design by a California licensed architect or engineer per the California Building Code for dwellings of wood frame construction more than one story. (10) Section R602.10.8, paragraph 1, of the California Residential Code is amended 27 to read as follows: R602.10.8 Braced wall panel connections. Parallel rafters or roof trusses shall be attached to the top plates of braced wall panels through solid blocking and framing anchors or equal each bay. No gaps or voids from the roof sheathing through the entire connection shall occur. Sec. 15.00.3230 Penalties for violation of division. It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this Division. Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefore as provided in this Division. SECTION 8: Title 15 (Building and Construction Safety), Chapter 15.00, Division 13. Green Building Code is hereby deleted in its entirety and replaced to read as follows: DIVISION 13. — GREEN BUILDING CODE Sec. 15.00.3240. California Green Building Code—Adopted. Sec. 15.00.3250. Reserved. Sec. 15.00.3260. Penalties for violation of division. Sec. 15.00.3240. California Green Building Code —Adopted. Except as amended by Section 15.00.3250, the 2016 California Green Building Code (Part 11 of Title 24 of the California Code of Regulations), without appendices, is hereby adopted and incorporated herein by reference as though fully set forth in this Division and shall constitute the Green Building Code of the City. A copy of such Code has been deposited in the office of the City Clerk and shall be, at all times, maintained by the City Clerk for use and examination by the public. This references Appendix G, which, as stated in the previous footnote, is no longer applicable to pools. 9j Separate waste diversion ordinances outlined in Chapter 8.16 of Title 8 and landscape ordinances contained in Chapter 22.26 of Title 22 shall remain effective and in full force notwithstanding the adoption of the California Green Building Code. Sec. 15.00.3250. Reserved. Sec. 15.00.3260. Penalties for violation of division. It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this Division. Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefore as provided in this Division. SECTION 9: Title 15 (Building and Construction Safety), Chapter 15.00, Division 9. Rehabilitation Code is hereby deleted in its entirety and replaced to read as follows: DIVISION 9. — REHABILITATION CODE Sec. 15.00.1510. Los Angeles County Building Code —Adopted. Sec. 15.00.1520. Amendments to the Los Angeles County Building Code. Sec. 15.00.1530. Penalties for violation of division. Secs. 15.00.1540 — 15.00.1700. Reserved. Sec. 15.00.1510. Los Angeles County Building Code —Adopted. Except as amended by Section 15.00.1520, Chapters 98 (Unoccupied Buildings, Structures, and Special Hazards) and 99 (Building and Property Rehabilitation) of Title 26 of the Los Angeles County Building Code, based on the Uniform Building Code, is hereby adopted and incorporated herein by reference as the Rehabilitation Code of the City. Sec. 15.00.1520. Amendments to the Los Angeles County Building Code. (1) Section 9902.1 of Chapter 99 of the Los Angeles County Building Code is amended to read as follows: BOARD, as used by this Chapter, the term 'Board," 'Building Rehabilitation Appeals Board," or "Board of Supervisors" shall mean the City Council of the City of Diamond Bar. All powers and duties to be exercised by the 'Board," 'Building Rehabilitation Appeals Board," or "Board of Supervisors" shall be vested in the City Council of the City of Diamond Bar. 29 (2) Section 9902.8 is added to Chapter 99 of the Los Angeles County Building Code to read as follows: COUNTY, as used by this Chapter, shall mean the City of Diamond Bar. All powers and duties to be exercised by the County shall be vested in the City of Diamond Bar. (3) Section 9905.16 is added to Chapter 99 of the Los Angeles County Building Code to read as follows: Garbage containers and receptacles stored in front or side yards visible from public streets, except when placed in areas for collection not earlier than sunset of the day preceding the designated day for collection, and all containers and receptacles shall be removed from the place of collection prior to 10:00 p.m. of the day the containers and receptacles have been emptied. (4) Section 9906 of Chapter 99 of the Los Angeles County Building Code is deleted in its entirety. (5) Section 9927 of Chapter 99 of the Los Angeles County Building Code is amended to read as follows: The costs involved in the demolition or other work by the Building Official, including in addition to other costs the applicable processing costs as set forth in Resolution 91-54 (fee schedule), shall become a special assessment against the property. Sec. 15.00.1530. Penalties for violation of division. It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this division. Any person, firm, partnership, or corporation violating any provision of this division orfailing to comply with the requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment not exceeding six months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this division or the code adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefor as provided in this division. Secs. 15.00.140 —15.00.300. Reserved. SECTION 10: Title 15 (Building and Construction Safety), Chapter 15.00, Division 7. Uniform Housing Code is hereby deleted in its entirety and replaced to read as follows: DIVISION 7. — HOUSING CODE Sec. 15.00.1110. Uniform Housing Code —Adopted. Sec. 15.00.1120. Amendments to the Uniform Housing Code. Sec. 15.00.1130. Penalties for violation of division. Secs. 15.00.1140-15.06.1300. Reserved. Sec. 15.00.1110. Uniform Housing Code —Adopted. Except as amended by Section 15.00.110, the 1997 Uniform Housing Code, published by the International Conference of Building Officials, is hereby adopted and incorporated herein by reference as though fully set forth in this Division and shall constitute the Housing Code of the City of Diamond Bar. A copy of such Code has been deposited in the office of the City Clerk and shall be, at all times, maintained by the City Clerk for use and examination by the public. In the event of any conflict between the provisions of the 1997 Uniform Housing Code and California Health and Safety Code section 17920.3, the Health and Safety Code provisions shall control. Sec. 15.00.1520. Amendments to the Uniform Housing Code. (1) Chapters 1, 3, and 4 of the Uniform Housing Code are hereby deleted in their entirety. All administrative, permitting, definitions, and related requirements of said Chapters 1, 3, and 4 of the Uniform Housing Code shall be governed by Division 2 of this Chapter. Sec. 15.00.1130. Penalties for violation of division. It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this division. Any person, firm, partnership, or corporation violating any provision of this division orfailing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment not exceeding six months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefor as provided in this division. SECTION 11: Any inconsistencies between the Building Code, Residential Code, Green Building Code, Electrical Code, Mechanical Code, and Plumbing Code, as adopted by this Ordinance, and the 2016 California Building Code, Residential Code, Green Building Code, Electrical Code, Mechanical Code, and Plumbing Code, as set forth in Parts 2, 2.5, 11, 3, 4, and 5, respectively, of Title 24 of the California Code of Regulations, are changes, modifications, amendments, additions or deletions thereto authorized by California Health and Safety Sections 17958.5 and 17958.7. SECTION 12: To the extent the provisions of this Ordinance are substantially the same as previous provisions of the Diamond Bar Municipal Code, these provisions shall be construed as continuations of those provisions and not as new enactments. 31 SECTION 13: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance or any part hereof or exhibit hereto is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Ordinance or any part thereof or exhibit thereto. The City Council of the City of Diamond Bar hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared invalid. SECTION 14: This ordinance shall be effective upon adoption and shall become operative on the 1 st day of January, 2017. PASSED, ADOPTED AND APPROVED this _ day of 2016. Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the 1st day of November, 2016, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ATTEST: City Clerk City of Diamond Bar 32 ATTACHMENT 2 Agerlua tt / . 1 Meeting Date: November 1, 2016 CITY COUNCIL W AGENT7A REPORT jNCtrRPt1H��� r9�g TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: First Reading of Ordinance No. 10 ( 016) amending Title 15 of the Diamond Bar Municipal Code to adopt the 2016 California Building Standards Codes (Title 24 C.C.R. parts 2, 2.5, 3, 4, 5 and 11) as amended by the City. RECOMMENDATION: Introduce and have the first reading of Ordinance 10(2016), and set second reading for November 15, 2016. FISCAL IMPACT: None. BACKGROUND: Every three years the State of California (State) reviews various model building codes and adopts the most current California Building Standards Codes printed by the International Code Council (ICC) as mandated by State Health and Safety Code Section 17958. The City Council adopted the prior (2013) update on November 5, 2013. After adopting the 2015 ICC codes, along with California amendments, the State published the 2016 California Building Standards Codes in July of this year (Title 24 of the California Code of Regulations). The 2016 State codes will become effective on January 1, 2017. Local agencies may modify the State codes to enact more restrictive building standards as needed to protect the public health, welfare and wellbeing due to local climatic, geological, or topographical conditions. Any local modifications to the State codes must be enacted and effective by January 1, 2017. PROPOSED CALIFORNIA BUILDING CODESDIAMOND BAR'S LOCI AMENDMENTS: General: The 2016 Building Standards Codes adopted by the State include the "California Building Code" (CBC), 2016 Edition, Volumes 1 and 2, the "California Residential Code" (CRC), 2016 Edition, the "California Green Building Code" (CALGreen), 2016 Edition, the "California Mechanical Code (CMC), 2016 Edition, the "California Plumbing Code" (CPC), 2016 Edition, and the "California Electrical Code" (CEC), 2016 Edition. The State mandated changes under this code cycle are more routine than prior updates, which introduced extensive mandates. The State changes included updates for new vehicle charging requirements, more stringent energy efficiency measures, as well as numerous clerical changes. Other model codes not included in 2016 Building Standards Codes, but which are proposed for adoption by the City at this time are the 1997 Uniform Housing Code and Substandard Building requirements contained in Chapters 98 & 99 of the Los Angeles County Amendments, 2011 Edition. The 1997 Uniform Housing Code is used by our prosecutor's office for housing issues that cannot be found in the Substandard Building requirements in the Los Angeles County Amendments (Chapters 98 & 99). All of these codes were previously adopted by the City and are reintroduced with only clerical modifications to refer to the Building Code Administrative section and updating to the most current regulations. Local Amendments: The proposed ordinance amends Title 15 of the Diamond Bar Municipal Code by incorporating the new 2016 California Building Standards Codes. In addition, the proposed ordinance includes express findings and determinations for local amendments that are reasonably necessary because of local climatic, geological or topographical conditions. The contents of the amendments proposed are the same as in the prior Building Code adoption and are only updated to reflect current code references. The most significant technical changes are summarized below: ® Administration: CBC Section 105.5 — The current code vaguely describes when a permit expires as when a job is "suspended or abandoned". In review with the City Prosecutor's office, this can be loosely interpreted to mean that very limited work, such as hammering one nail, could prevent the City from deeming the project "suspended or abandoned". This has become a difficult matter for code enforcement cases which allows slow construction to continue indefinitely. As a result, we are again amending this section to require a "successful inspection" tooccur. A successful inspection would give the building inspector more authority to prove if significant progress has been made. The recommended amendments also limit the length of time for permits that result in work started without a permit in order to expedite the resolution of these kinds of code enforcement cases. ® Fire Sprinklers on Extensively Remodeled Homes: CRC R313.1, R313.2, & R337.1.3. — Fire sprinklers have been required by State code since the last code cycle but only for new single family homes. There are numerous cases where additions and alterations to existing dwellings have essentially been a new residence and by a technicality have not been required to install fire sprinklers or meet Fire Zone requirements. Areas that have been mapped by the State Fire Marshal as Very High Severity Fire Zones are in a dangerous fire hazard area and potential of fire hazards being present based on a technical loophole is reason for modification. Numerous applicants have left one or a few walls standing in order to establish the work as an 2016 Building Code Update Page 2 addition rather than a new home in order to avoid various requirements including fire sprinklers and fire zone requirements. In order to prevent this, if over 90% of the home is new, it is considered completely new and would be required to meet all new requirements of the Building Code including sprinklers and fire zone requirements. ® Completion of Accessibility (ADA) Improvements at Rough Inspection: CBC 110.3.4.2 — Accessible upgrades are required whenever improvements are made to a commercial property. Most owners are unaware of this requirements and do not account for these costs when improving a facility. This causes the owners to defer site access issues to the end of projects and have caused delay with opening businesses. In order to prevent this from continuing, this local amendment requires an Accessibility Rough Inspection, which would require preparation of all accessible improvements earlier in the construction process. The Accessible Rough Inspection would be required prior to or at the time when a project passes a rough frame inspection (when stud walls are installed prior to drywalling). ® Pool BarrierslFencinci: CBC 3109.4.1 — Pool barriers/fencing are required by these as well as other similar sections of the Building and Residential Code. There is an inconsistency between the State mandated height and the model code. In order to avoid confusion, this amendment clarifies that a 5' high barrier is required consistent with the State mandate (4' is incorrectly listed in the model code). Geotechnical: CBC 1612.1.1, 1801.3, 1803.8, 1803.8.1, 1803.8.2 and 1809.4 relate to geotechnical conditions specific to mapped hazard areas, expansive soils, and geotechnical review for hazardous soils. The requirements allow the City Engineer or Building Official to require review by qualified geotechnical consultants where hazards or special conditions occur. CBC 1809.4 specifically outlines requirements for expansive soils unless a geotechnical engineer advises otherwise. ® California Residential Code Consistency: CRC 8403.1.4.1, 8331, R332, and R333 - The California Residential Code applies to single family dwellings while much of the technical provisions were previously modified under the California Building Code. In order to have consistency, some items such as pool barriers, special inspections, sound transmission control, and expansive soil requirements listed in the California Residential Code are referenced to the California Building Code. The addition of these provisions do not change application of the code and are meant to further clarify application to dwellings... Structural Earthquake Connections: CRC R602.10.8 —This amendment is provided to ensure direct connection of building components for seismic/earthquake forces. The base code allows for a weaker nailed connection to resist lateral forces/earthquake loads. The base code considers the entire country and was left in the State code in error. The Los Angeles Regional Code Program and prior experience from earthquakes have shown the types of connectors allowed under the base code have performed poorly. This provision is not a new change and is currently in the City's Building Code. This is re -introduced as required by the Health and Safety Code. 2016 Building Code Update Page 3 • Multi -Story Engineering: CRC R602.10 & R301.1.3.2 —This provision was created to be consistent with the Los Angeles County and the local regional code organizations. This amendment requires multi -story structures to be engineered where the base code allows for multi -story structures without engineering. The poor performance of these more complex structures has been proven by various studies the need for the knowledge of an engineer. The purview of an engineerwill protect occupants from structural failure in this seismically active region. These requirements are not new and are re -introduced as required by the Health and Safety Code. • Fire Zone: CRC R337.2 — The City had previously adopted the Fire Zone maps created by CAL Fire in late 2008. The map has not changed but in order to maintain clarity and follow. State law, the specific map is identified in the amendment. This is a restatement of the specific approved map created by CAL Fire. • Rehabilitation Code Update: Chapter 98 & 99 Los Angeles County Code - This section is the same as the prior adoption. This section is to update the Rehabilitation Code referencing to more current code sections. This section is part of the code enforcement criteria for minimum housing standards, thus enhancing the quality of life and preventing safety hazards in the City. It gives the City authority to address the maintenance of residential housing as it relates to required exiting, minimum light and ventilation, sanitation facilities, electrical wiring, weather protection, and abatement of substandard housing. Chapter 98 was also included for abandoned buildings which allows for enforcement of abandoned structures. Since this amendment does not impose a technical construction requirement, it does not need to have any special findings based on the Health and Safety Code. • Grading: Appendix J — This amendment is that same as the prior adoption with minor updates for the current code. This section transfers the power and duties usually exercised by the Building Official on all items dealing with excavation and grading to the City Engineer. This amendment is proposed due to the complexity of the submitted grading plans, and the diverse topography in the City of Diamond Bar. Dealing with this type of challenge requires the expertise of a civil engineer that is accustomed in addressing these projects, and this amendment would address this need. The adoption of the California Building Standards Codes 2016 edition will aid the Building Official and City Engineer in administrative, organizational and enforcement rules and regulations for the technical codes which regulate the site preparation and construction, alteration, moving, demolition, repair, use and occupancy of buildings, structures and building service equipment within the City. COMMENTS FROM OTHER AGENCIES AND ORGANIZATIONS: The Fire Department and City Attorney have received and reviewed the proposed California Building Code amendments, and find them to be acceptable in form and content. 2016 Building Code Update Page 4 NOTICE OF PUBLIC HEARING: Pursuant to the Government Code, a public hearing notice was published in the Inland Valley Daily Bulletin and the San Gabriel Valley Tribune 10 days prior to the introduction and first reading of the ordinance. Prepared By: �f Raymond Tao Building Official Attachments: 1. Draft Ordinance No. 10 (2016) Reviewed By: Greg Gubman Community Development Director 2016 Building Code Update rage o ATTACHMENT 3 CALIFORNIA BUILDING CODE — MATRIX ADOPTION TABLE APPENDIX J — GRADING (Matrix Adoption Tables are non -regulatory, intended only as an aid to the user. See Chapter 1 for state agency authority and building applications.) Adopting agency BSC BSC- CG SFM Hen DSA OSHPD BSCC DPH AGR DWR CEC CA SL SLC 1 2 1/AC AC SS I SS/CC 1 2 3 1 4 Adopt entire chapter Adopt entire chapter as amended (amended sections listed below) X X Adopt only those sections that are listed below Chapter I Section J104.1 X X APPENDIX J GRADING The provisions contained in this appendix are not mandatory unless specifically adopted by a state agency, or referenced in the adopting ordinance. SECTION J101 GENERAL J101.1 Scope. The provisions of this chapter apply to grad- ing, excavation and earthwork construction, including fills and embankments. Where conflicts occur between the techni- cal requirements of this chapter and the geotechnical report, the geotechnical report shall govern. J101.2 Flood hazard areas. Unless the applicant has submit- ted an engineering analysis, prepared in accordance with standard engineering practice by a registered design profes- sional, that demonstrates the proposed work will not result in any increase in the level of the base flood, grading, excava- tion and earthwork construction, including fills and embank- ments, shall not be permitted in floodways that are in flood hazard areas established in Section 16123 or in flood hazard areas where design flood elevations are specified but flood - ways have not been designated. SECTION J102 DEFINITIONS J102.1 Definitions. The following words and terms shall, for the purposes of this appendix, have the meanings shown herein. Refer to Chapter 2 of the California Building Code for general definitions. BENCH. A relatively level step excavated into earth material on which fill is to be placed. COMPACTION. The densification of a fill by mechanical means. CUT. See "Excavation." DOWN DRAIN. A device for collecting water from a swale or ditch located on or above a slope, and safely delivering it to an approved drainage facility. EROSION. The wearing away of the ground surface as a result of the movement of wind, water or ice. EXCAVATION. The removal of earth material by artificial means, also referred to as a cut. FILL. Deposition of earth materials by artificial means. GRADE. The vertical location of the ground surface, GRADE, EXISTING. The grade prior to grading. GRADE, FINISHED. The grade of the site at the conclusion of all grading efforts. GRADING. An excavation or fill or combination thereof. KEY. A compacted fill placed in a trench excavated in earth material beneath the toe of a slope. SLOPE. An inclined surface, the inclination of which is expressed as a ratio of horizontal distance to vertical distance. TERRACE. A relatively level step constructed in the face of a graded slope for drainage and maintenance purposes. SECTION J103 PERMITS REQUIRED J103.1 Permits required. Except as exempted in Section J103.2, no grading shall be. performed without first having obtained a permit therefor from the building official. A grad- ing permit does not include the construction of retaining walls or other structures. 2016 CALIFORNIA BUILDING CODE 601 APPENDIX J J103.2 Exemptions. A grading permit shall not be required for the following: 1. Grading in an isolated, self-contained area, provided there is no danger to the public and that such grading will not adversely affect adjoining properties. 2. Excavation for construction of a structure permitted under this code. 3. Cemetery graves. 4. Refuse disposal sites controlled by other regulations. 5. Excavations for wells, or trenches for utilities. 6. Mining, quarrying, excavating, processing or stockpil- ing rock, sand, gravel, aggregate or clay controlled by other regulations, provided such operations do not affect the lateral support of, or significantly increase stresses in, soil on adjoining properties. 7. Exploratory excavations performed under the direction of a registered design professional. Exemption from the permit requirements of this appendix shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of this code or any other laws or ordinances of this jurisdiction. SECTION J104 PERMIT APPLICATION AND SUBMITTALS J104.1 Submittal requirements. In addition to the provi- sions of Sections 105.3 and 1.8.4, as applicable, the applicant shall state the estimated quantities of excavation and fill. J104.2 Site plan requirements. In addition to the provisions of Section 107, a grading plan shall show the existing grade and finished grade in contour intervals of sufficient clarity to indicate the nature and extent of the work and show in detail that it complies with the requirements of this code. The plans shall show the existing grade on adjoining properties in suffi- cient detail to identify how grade changes will conform to the requirements of this code. J104.3 Geotechnical report. A geotechnical report prepared by a registered design professional shall be provided. The report shall contain at least the following: 1. The nature and distribution of existing soils. 2. Conclusions and recommendations for grading proce- dures. 3. Soil design criteria for any structures or embankments required to accomplish the proposed grading. 4. Where necessary, slope stability studies, and recom- mendations and conclusions regarding site geology. Exception: A geotechnical report is not required where the building official determines that the nature of the work applied for is such that a report is not necessary. J104.4 Liquefaction study. For sites with mapped maximum considered earthquake spectral response accelerations at short periods (SS) greater than 0.5g as determined by Section an9 1613, a study of the liquefaction potential of the site shall be provided and the recommendations incorporated in the plans. Exception: A liquefaction study is not required where the building official determines from established local data that the liquefaction potential is low. SECTION J105 INSPECTIONS J105.1 General. Inspections shall be governed by Section 110, Chapter 1, Division II of this code. I,fi J105.2 Special inspections. The special inspection require- ments of Section 1705.6 shall apply to work performed under a grading permit where required by the building official. SECTION J106 EXCAVATIONS J106.1 Maximum slope. The slope of cut surfaces shall be no steeper than is safe for the intended use, and shall be not more than one unit vertical in two units horizontal (50 -per- cent slope) unless the owner or the owner's authorized agent furnishes a geotechnical report justifying a steeper slope. Exceptions: 1. A cut surface shall be permitted to be at a slope of 1.5 units horizontal to one unit vertical (67 -percent slope) provided that all of the following are met: 1.1. It is not intended to support structures or surcharges. 1.2. It is adequately protected against erosion. 1.3. It is no more than 8 feet (2438 mm) in height. 1.4. It is approved by the building code official. 1.5. Ground water is not encountered. 2. A cut surface in bedrock shall be permitted to be, at a slope of one unit horizontal to one unit vertical (10o - percent slope). SECTION J107 FILLS J107.1 General. Unless otherwise recommended in the geo- technical report, fills shall comply with the provisions of this section. J107.2 Surface preparation. The ground surface shall be prepared to receive fill by removing vegetation, topsoil and other unsuitable materials, and scarifying the ground to pro- vide a bond with the fill material. J107.3 Benching. Where existing grade is at a slope steeper than one unit vertical in five units horizontal (20 -percent slope) and the depth of the fill exceeds 5 feet (1524 mm) benching shall be provided in accordance with Figure J107.3. A key shall be provided that is at least 10 feet (3048 num) in width and 2 feet (610 mm) in depth. 2016 CALIFORNIA BUILDING CODE J107.4 Fill material. Fill material shall not include organic, frozen or other deleterious materials. No rock or similar irre- ducible material greater than 12 inches (305 mm) in any dimension shall be included in fills. J107.5 Compaction. All fill material shall be compacted to 90 percent of maximum density as determined by ASTM D1557, Modified Proctor, in lifts not exceeding 12 inches (305 mm) in depth. 1107.6 Maximum slope. The slope of fill surfaces shall be no steeper than is safe for the intended use. Fill slopes steeper than one unit vertical in two units horizontal (50 -percent slope) shall be justified by a geotechnical report or engineering data. SECTION J108 SETBACKS J108.1 General. Cut and fill slopes shall be set back from the property lines in accordance with this section. Setback dimensions shall be measured perpendicular to the property line and shall be as shown in Figure J108.1, unless substanti- ating data is submitted justifying reduced setbacks, J108.2 Top of slope. The setback at the top of a cut slope shall be not less than that shown in Figure J1081, or than is required to accommodate any required interceptor drains, whichever is greater. J108.3 Slope protection. Where required to protect adjacent properties at the toe of a slope from adverse effects of the grading, additional protection, approved by the building offi- cial, shall be included. Such protection may include but shall not be limited to: 1. Setbacks greater than those required by Figure J108.1. 2. Provisions for retaining walls or similar construction. 3. Erosion protection of the fill slopes. 4. Provision for the control of surface waters. SECTION J109 DRAINAGE AND TERRACING J109.1 General. Unless otherwise recommended by a regis- tered design professional, drainage facilities and terracing shall be provided in accordance with the requirements of this section. Exception: Drainage facilities and terracing need not be provided where the ground slope is not steeper than one unit vertical in three units horizontal (33 -percent slope). J109,2 Terraces. Terraces at least 6 feet (1829 nun) in width shall be established at not more than 30 -foot (9144 min) ver- tical intervals on all cut or fill slopes to control surface drain- age and debris. Suitable access shall be provided to allow for cleaning and maintenance. Where more than two terraces are required, one terrace, located at approximately mid -height, shall be at least 12 feet (3658 nun) in width. APPENDIX J Swales or ditches shall be provided on terraces. They shall have a minimum gradient of one unit vertical in 20 units hori- zontal (5 -percent slope) and shall be paved with, concrete not less than 3 inches (76 mm) in thickness, or with other materi- als suitable to the application. They shall have a depth not less than 12 inches (305 mm) and a width not less than 5 feet (1524 mm). A single run of swale or ditch shall not collect runoff from a tributary area exceeding 13,500 square feet (1256 in) (pro- jected) without discharging into a down drain. J109.3 Interceptor drains. Interceptor drains shall be installed along the top of cut slopes receiving drainage from a tributary width greater than 40 feet (12 192 mm), measured horizontally. They shall have a minimum depth of 1 foot (305 mm) and a minimum width of 3 feet (915 mm). The slope shall be approved by the building official, but shall be not less than one unit vertical in 50 units horizontal (2 -percent slope). The drain shall be paved with concrete not less than 3 inches (76 mm) in thickness, or by other materials suitable to the application. Discharge from the drain shall be accomplished in a manner to prevent erosion and shall be approved by the building official. J109.4 Drainage across property lines. Drainage across property lines shall not exceed that which existed prior to grading. Excess or concentrated drainage shall be contained on site or directed to an approved drainage facility. Erosion of the ground in the area of discharge shall be prevented by installation of nonerosive down drains or other devices. SECTION J110 EROSION CONTROL J110.1 General. The faces of cut and fill slopes shall be pre- pared and maintained to control erosion. This control shall be permitted to consist of effective planting. Exception: Erosion control measures need not be pro- vided on cut slopes not subject to erosion due to the ero- sion -resistant character of the materials. Erosion control for the slopes shall be installed as soon as practicable and prior to calling for final inspection. J110.2 Other devices. Where necessary, check dams, crib- bing, riprap or other devices or methods shall be employed to control erosion and provide safety, SECTION J111 REFERENCED STANDARDS ASTM Test Method for Laboratory 1107.5 D1557-12 Compaction Characteristics of Soil Using Modified Effort [56,000 ft-Ib/ft' (2,700kN-m/m')1. OMA r.AI IrORNIA BUILDING CODE 603 APPENDIX J i 1 <5 For SI: I foot = 304.8 mm. , 5 FT. OR GREATER 11/5 but 211. (610 mm) minimum and need not exceed 20 fl. (6096 mm) maximum for Grade For SI: I foot = 304.8 mm. and Property Line C\FALL SLOPE L NATURAL SLOPE REMOVE UNSUITABLE 2 FT, MINIMUM MATERIAL <EY --'I x-10 FT. MINIMUM FIGURE J107.3 BENCHING DETAILS Property Line Top of H15 bu12 it. (610 mm) minimum and need not exceed 10 It. (3048 mm) maximum Out or Fill Slope FIGURE J108.1 DRAINAGE DIMENSIONS of Natural or Finish Grade w Interceptor Drain h - (if required) 2016 CALIFORNIA BUILDING CODE TO: CITY CLERK FROM: _AA C 1k!; 14 d DATE: ADDRESS: PHONE: (Option I) (Optional) ORGANIZATION: bia�o ar b,2� AGENDA#/SUBJECT: b I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. V Signature This document is a public record subject to disclosure under the Public Records Act. TO: CITY CLERK FROM: OLO �GtN DATE: ADDRESS: PHONE: a+ :t ORGANIZATION: AGENDA#/SUBJECT: (Optional) iz mi/V Q t,Oj 0 � G UA?av T�o l I expect to address the Council on the subject agenda/subject item. ,pleas have the Council Minutes reflect my name and address as written above. ?' r! Signature This document is a public record subject to disclosure under the Public Records Act. ,mss TO: FROM: ADDRESS: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK ORGANIZATION: DATE: At/ /S o2®/gyp o`d%3`i I v�cYn/n-J PHONE:_ 5M Sl `% C:08S ( ptional)-' (Optional) AGENDA#/SUBJECT: aoE7 I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: C- Piet l✓1►tit A' <DATE: ADDRESS: PHONE: (Optional) , ( A (Optional) ORGANIZATION: AGENDA#/SUBJECT: I W I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. SiMature TO: FROM: ADDRESS: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK ORGANIZATION: AGENDA#/SUBJECT: Ian U DATE:, PHONE: i (Optional) (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. C Signature This document is a public record subject to disclosure under the Public Records Act. .T I Irl i, i ryg9 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: CITY CLERK ORGANIZATION: AGENDA#/SUBJECT: k 11 GLV\t I.�E'l'C1�d5 DATE: se PHONE: (0 qW C)A)C-- (.Optional) I expect to address the Council on the subject agenda/subject item. Please ha the Council Minutes reflect my name and address as written above.rA fd� Signature