Loading...
HomeMy WebLinkAbout11/17/2016 PRC Agenda - Regular MeetingCITY OF DIAMOND BAR PARKS AND RECREATION COMMISSIO AGENDA 411,111,11111,11, THE WINDMILL ROOM at Diamond Bar City Hall — 1st Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: • Provide — n Advice to the City Council. o A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. a Quality recreational programs for all ages. • Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. • Be open and actively responsive to input from individuals and community organizations. • Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, HSIEH, LIANG, VICE -CHAIR SULAKHE, AND CHAIRMAN GRUNDY MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. CALENDAR OF EVENTS: PAGE 2 PARKS & RECREATION COMMISSION Thursday, November 24 & Friday, November 25 — CITY OFFICES CLOSED — In observance of the Thanksgiving Holiday Tuesday, November 29 — DB4Youth and DB4Youth "In Action" Meeting - 6:00pm , The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Saturday, December 3 — Candy Cane Craft Fair — 9:00am — 2:00pm — Diamond Bar Center — 1600 Grand Avenue — Diamond Bar Tuesday, -December 6 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Thursday, December 15 — Senior Holiday Dance — 5:30pm — 9:30pm — Diamond . Bar Center — 1600 Grand Avenue — Diamond Bar Tuesday, December 20 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Thursday, December 22 — Parks and Recreation Commission Meeting - 7:00pm The Windmill Room, 1 st Floor, 21810 Copley Drive, Diamond Bar Friday, December 23 & Monday, December 26 — CITY OFFICES CLOSED — In observance of the Christmas Holidays Tuesday, December 27 — DB4Youth and DB4Youth "in Action" Meeting - 6:00pm . The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar 1. CONSENT CALENDAR 1.1 Approval of Minutes for September 22, 2016 Regular Meeting 1.2 Approval of Minutes for October 27, 2016 Regular Meeting 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation — "Veterans Day" — Cloris Vargas, Recreation Specialist 2.2 Maintenance Report — Anthony Jordan, Parks & Maintenance Superintendent 1. Power Point Presentation — "Peterson Park" — Anthony Jordan, Parks and Maintenance Superintendent 2.3 CIP Projects — Ryan McLean, Assistant City Manager Stardust Park ADA Improvements NOVEMBER 17, 2016 PAGE 3 PARKS & RECREATION COMMISSION 2. Peterson Park Playground 3. Pantera Park/Steep Canyon Trail 4. Longview Park North Swing Set 5. Longview Park South Improvements 6. Diamond Canyon Park 2.4 List of pending Commission requests — Ryan McLean, Assistant City Manager 3. OLD BUSINESS — None 4. NEW BUSINESS — 4.1 Commission Meeting Schedule for December 2016 — Recommended Action — Due to an anticipated lack of agenda items, it is recommended that the December 2016 meeting be adjourned to January 26, 2017. 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. CITY OF DIAMOND BAR MINUTES • THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 •- DRIVE, DIAMOND BAR, CA 91765 • 22, 2016 CALL TO ORDER: Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Sulakhe led the Pledge of Allegiance. Present: Commissioners Lew Herndon, Kim Hsieh, Vice Chair Manisha Sulakhe and Chair Dave Grundy Commissioner Benny Liang arrived at 7:10 p.m. Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Alison Meyers, Recreation Coordinator, and Debbie Gonzales, Administrative Coordinator. INITAIti CALENDAR OF EVENTS: As presented by ACM/McLean. ACM/McLean stated that tonight each Commissioner was provided a bag with Restaurant Week promotional items. 18 restaurants have signed up to participate. The City has provided a dedicated website for the event which is www.dbrestaurantweek.com and provides information on all of the participating restaurants which includes menus, location maps, types of food, information about the restaurant and foods offered. In addition, discounts and special menus created specifically for Restaurant Week are included on the website. ACM/McLean congratulated CSC/Knox and CSC/Tarazon who have been reclassified to Recreation Supervisor positions. At its Tuesday night meeting, the City Council approved changes to the personnel structure. RS/Knox will be supervising at the Diamond Bar Center and overseeing the rentals, contract classes, and senior programs. RS/Tarazon will be at City Hall overseeing special events, athletics and youth programs. Both RS/Knox and RS/Tarazon will report to RS/Murphey. He is very excited and positive that they will do a great job in their new positions. Chair/Grundy said he appreciated the good information. There are restaurants in the City that he enjoys and he is very pleased that the City is recognizing their contributions to the residents. He congratulated RS/Knox and RS/Tarazon upon their reclassifications. SEPTEMBER 22, 2016 PAGE 2 P&R COMMISSION VC/Sulakhe congratulated RS/Knox and RS/Tarazon and asked what took the City so long. C/Hsieh said she visited a couple of restaurants last week and received one of the bags for her carryout. She has seen the event advertised on the Diamond Bar Buzz and Facebook as well. She thinks it is a great idea for people who are very busy this time of year. She said she did not know RS/Tarazon but knows RS/Knox and congratulated her. C/Herndon noted that he would be out of town and absent from the October meeting. 1.1 Approval of Minutes for the July 28, 2016 Regular Meeting. Upon motion by VC/Sulakhe, seconded by C/Hemdon, the Regular Meeting Minutes of July 28, 2016 were approved as presented with C/Hsieh abstaining and C/Liang being absent. 2.1 Recreation Program Update — RS/Murphey C/Hemdon said he noticed that for Concerts in the Park the City is renting equipment each summer for $4,500 and wanted to know if it would be better for the City to purchase the equipment. RS/Murphey explained that the City pays the bands that perform. The City pays a contractor to provide the sound system in order to provide a consistent sound system for all concerts rather than relying on bands to provide their own equipment which can result in consistency. C/Hsieh asked if the City received a percentage of sales from the concessions and RS/Murphey responded that the reimbursement is to cover staff meals throughout the summer. C/Herndon asked if the City would make something off of food truck sales if they were implemented. RS/Murphey said the City has not looked into doing this but she knows that other cities have arrangements where they get a certain percentage of the sales. C/Hemdon asked if the non -profits were willing to provide food at the concerts and RS/Murphey said there is not a good response from them and they have to be encouraged to participate and as a result, they continue to be the same vendors so there is not the desired variety in food items. SEPTEMBER 22, 2016 PAGE 3 P&R COMMISSION 2.1.1 PowerPoint Presentation —Day Camp— RC/Meyers C/Hsieh asked the ages of the Volunteens and how the program has existed. RC/Meyers responded that the ages are 13-15 and must be available for the entire summer. In August the Volunteens were given certificates and a small stipend (Target Gift Card) as well as a "To Whom it May Concern" letter they can use for their college transcripts. VC/Sulakhe asked how long the program had existed and how many hours they can volunteer. The program began long before she came on board with the City 11 years ago. The Volunteens are limited to no more than 20 hours per week and the least number of hours recognized with a stipend is 15 hours. Chair/Grundy said that there has been a Volunteen group during the 15 years he has served on the Commission. He praised RC/Meyers for the great job she does with the Volunteen and D134 - Youth. It is tremendous effort she puts into both programs. C/Liang said his son was a Volunteen and really enjoyed the opportunity. C/Herndon said he is blown away by the kids and their great attitudes and he is proud to say he knows about the program. 2.2 Maintenance Report — PMS/Jordan 2.2.1 Diamond Canyon Park Walkthrough — PMS/Jordan. 2.3 CIP Projects — ACM/McLean 2.3.1 Diamond Canyon Park This project is in the final stages and the Mayor will dedicate the park to the community on the morning of Saturday, December 3. There were a couple of delays with this project, one of which was the bridge crossing the channel which required permits and approvals from the LA County Flood Control District. Both project managers were away for extended periods of time which pushed the project back. The bridge is now in place. The second item which has been resolved was related to an Edison pole on the corner of Brea Canyon Road and Diamond Bar Boulevard that needed to be moved which neither the City nor the contractor could do. Edison was delayed in determining how they would move the line but were able to complete the work last week. The contractor and City can now move forward with the final punch list items. There will also be some street improvement work in the area in the next few months including street widening, one lane addition, and SEPTEMBER 22, 2016 PAGE 4 P&R COMMISSION installation of new signal poles (matching the poles at Diamond Bar Boulevard/Grand Avenue). The fence posts are in and the wrought iron fencing is being fabricated for installation by December 3. The punch list walkthrough is next week and staff anticipates the remainder of the work will be done prior to December 3. 2.3.2 Stardust Park/Peterson Park Playground Equipment The Stardust Park Improvement project is a high-priority capital improvement project which is grant funded and has a deadline of the end of 2016. The project is well underway. The existing playground equipment has been removed; drainage improvement is underway, the playground equipment has been ordered and will be installed shortly. The City is on pace to complete this project by the end of November. The Peterson Park Playground Equipment project is underway. The playground equipment has been demolished, new equipment has been ordered and once in, installation will move forward along with the poured -in-place flooring. This project should be completed by the end of November or sooner. (non -agenda item) VC/Sulakhe asked if the City could do something such as a mini -park with the greenbelt area adjacent to homes across from the Diamond Bar Center on Summitridge Drive. PMS/Jordan said that the area is Summitridge Mini -park and is one of the District 39 mini -parks. C/Hsieh asked if the City planned to do anything with it because it is a beautiful site. ACM/McLean said that at this time he is not aware of any capital improvement plans for that site. VC/Sulakhe asked if the City could come up with a way to use the site. ACM/McLean said the City could take a look at the site. One of the issues with the site is that in any case it would be a very passive location because there are parking issues and it is immediately adjacent to homes. If it was developed as a park there' would be no vehicular parking available and people would be parking in front of homes. It would be a difficult site to develop in a park capacity, particularly with the mini -parks spread throughout that neighborhood and the Diamond Bar Center and Summitridge Park immediately adjacent. VC/Sulakhe said she was thinking that since the Diamond Bar Center is there and there are steps leading down toward that area she felt the two could be joined together. RS/Meyers said there is a trail that comes from the Diamond Bar Center and goes across the back. If anything could be done, it might be interpretive panels and a bench to make it part of the trail. SEPTEMBER 22, 2016 PAGE 5 P&R COMMISSION C/Hsieh asked people in the audience to come forward to discuss what they felt would work. Keileen Allen, DBHS senior said she believed that because there are so many playgrounds in the area that the City should not use money toward new equipment. Access for the trails or exercise equipment might be appropriate. C/Hsieh asked if the young people would use a stage to recite Shakespeare or whatever. Ms. Allen said most likely not because DBHS and Walnut High School have music and sports. Perhaps the band could perform there but building a stage would probably be a waste of money in her opinion. Chair/Grundy said the City and Commission appreciates input on how to use open space areas and park facilities and asked students who were present at the meeting to forward their ideas to the City or Commission for future development and redevelopment especially with respect to redevelopment of Heritage Park and the Trails Program. Some of the parks that exist today such as Sycamore Canyon Park are based on ideas that were forwarded by citizens within Diamond Bar. Julianna suggested making the area part of the trail system with benches because it is a nice area with nice views. RS/Meyers said that on nights where there are meteor showers or fireworks people visit that area with their telescopes so perhaps a platform along with additional exercise equipment could enhance the area. Chair/Grundy wondered if there would be room for an official Diamond Bar program such as a "meteor shower event" that is published and where people are encouraged to participate. C/Hemdon said he would be very concerned about parking on such a busy street and the more people are drawn to that area the bigger the problem is and he would hate to have people and especially children, crossing that busy street. This should be looked at very carefully. C/Hsieh said she believed the Diamond Bar Center parking lot could accommodate the site. VC/Sulakhe agreed except if there is an event going on at the Diamond Bar Center. She was there for the eclipse and observed people running with their binoculars and it became a very frantic situation because so many people had gathered there. The Center is very popular and booked with events. 2.4 List of pending Commission requests — as presented on the list - ACM/McLean SEPTEMBER 22, 2016 PAGE 6 P&R COMMISSION Chair/Grundy asked if there was an ETA on Item 1: Review of the Heritage Park Special Needs. ACM/McLean reiterated that some of the priorities on the CIP have had to come forward due to grant requirements (Pantera Park Trail, Stardust Mini -park, Peterson Park) and until those are substantially completed, the City is not likely to move on to the other CIP items until later in the Fiscal Year. VC/Sulakhe spoke about the lighting at the back kitchen entrance at the Diamond Bar Center. ACM/McLean reiterated that staff attempted to have it be part of a separate lighting project that was budgeted this year. Unfortunately, when the contractor went in to do the background work to see what was necessary to put it in it required much more intensive work than originally anticipated and there was not money set aside in the budget to cover the item as a change order. A project to add a light was not included in this Fiscal Year's budget which would have required the City to go through a public bid process and have funds budgeted, etc. C/Hsieh thanked staff for their reports and for the audience participation. C/Hemdon again said he felt the Volunteen Program is exceptional. The Concerts in the Park series is very well done and it is always nice to have an enjoyable summer evening in the park. He appreciates the mention of the donation by the Diamond Bar Foundation to the Concerts in the Park and it seems to him that a letter of appreciation to the Foundation would be in order. C/Liang thanked his colleagues and staff for their presentations. VC/Sulakhe thanked everyone for their participation and staff reports. She looks forward to be walking in the parks. She thanked her colleagues and staff. Chair/Grundy said he too appreciates staffs reports. As always, they are very informative and help the Commissioners to understand how things are progressing in the parks. He particularly liked seeing the PowerPoint presentation on Diamond Canyon Park which this Commission has seen from conception to reality. He can't wait to go in and walk the park. SEPTEMBER 22, 2016 PAGE 7 P&R COMMISSION ADJOURNMENT: C/Hemdon moved, C/Liang seconded to adjourn the meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:07 p.m. The foregoing minutes are hereby approved this day of .72016. Respectfully Submitted, RYAN MCLEAN, SECRETARY Attest: CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 OCTOBER 27, 2016 IWAMWerol S 01:4 .19 Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:03 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Hsieh led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Kim Hsieh, Vice Chair Manisha Sulakhe and Chair Dave Grundy Absent: Commissioners Lew Herndon and Benny Liang were excused Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Mickey McKitrick, Recreation Specialist, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the September 22, 2016 Regular Meeting (continued to the November 17, 2016 meeting for corrections). 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey VC/Sulakhe said she believes the Sunshine Seniors meet on Friday, Saturday and Sunday mornings. C/Hsieh asked if the Armed Forces banners were slated to be removed. RS/Murphey responded that there are no immediate plans to remove them. People can still fill out applications for family members who are serving. i 2.1.1 Power Point Presentation — City of Diamond Bar Youth Baseball - Summer 2016 — RS/McKitrick OCTOBER 27, 2016 PAGE 2 P&R COMMISSION Chair/Grundy noted a dramatic decline in the number of Girls Softball participants and asked if it was more of a reporting anomaly or an actual decline. RS/McKitrick said he believed it was both. Depending on who completes the forms, some are more realistic about their predictions. In real numbers, it has taken a substantial hit over the years. Chair/Grundy asked if there were any thoughts on how participation could be encouraged and RS/McKitrick said he has not seen the total numbers, but it has been his perception over the years the City's population is aging and there are not as many young families residing in the community. ACM/McLean felt that some of the shifts in "preferred sports" have changed. There has been a significant increase in court sports such as basketball and tennis participation as opposed to the field sports. Some things he has heard from the community as well as, trends for the baseball, softball and soccer programs indicate a reduction in participation. Chair/Grundy said he was interested in learning whether the City sees a decline in participation that indicates a lessening in sports overall or as mentioned, a migration from one sport to another or demographics (age). RS/McKitrick said he believed it was "all of the above." For this area, years ago baseball was the biggest sport the City offered. Prior to indoor soccer there was flag football. When it was football, basketball and baseball only, baseball was by far the City's biggest program with 500 kids versus 160 now. For the basketball program, the City used to be in the high 200's — low 300's and with two months to go before the beginning of the season, the count is at 320. Staff has it capped out at 464 and last year the number was fairly close to that figure. While basketball is growing, he believes there is less overall participation. Chair/Grundy felt that it does not matter what sport the kids are playing but that it is good for the City to want to offer a variety of programs that encourages activity and participation across the board and it would be good to track that so that if the City is seeing overall participation going down across a broad spectrum of sports, perhaps there could be consideration to what could be offered to bump up the participation. It is good to have people out, interested and active. ACM/McLean said he believed RS/McKitrick's presentation was very good and demonstrates what the City is doing across the board on all of the programs. The City is attempting to look at all of the programs with respect to trends and data that may not have been considered in the past. It is pretty evident that when one looks at a 10 -year window like RS/McKitrick did in his presentation, OCTOBER 27, 2016 PAGE 3 P&R COMMISSION 2.2 that there has been a change and staff will use this data to look at Diamond Bar Center usage and baseball program participation, etc. so that the City can step back and make decisions that can provide the maximum benefit to those who participate. In short, staff shares Chair/Grundy's thoughts on his "food for thought" issue. Maintenance Report — PMS/Jordan Chair/Grundy asked what "raise Elm trees" at Peterson Park means and PMS/Jordan said it was indicated to be a light pruning to raise up the lower branches that are impeding with walkways — essentially, raising the canopy. 2.2.1 Washington Street Park— PMS/Jordan. 2.3 CIP Projects—ACM/McLean 2.3.1 Stardust Park — This grant funded project that must be completed by the end of December is on schedule and will likely be completed by the end of November or sooner. New concrete has been laid down, new play equipment has been installed and some of the landscaping was done when last observed. The drainage and landscaping is substantially complete with the process scheduled to wrap up next week. 2.3.2 Peterson Park Playground Equipment — This is a very heavily used Ark with youth snorts Due to the age of that equipment the City Chair/Grundy asked how the tiles that were done by the kids were holding up and PMS/Jordan responded that they are holding up very well. In fact, when he and C/Hemdon walked the park he was very pleased to see that they are in pristine condition. They are contained in two seating walls directly adjacent to the play area. , chose to replace it. The fencing surrounding the play area has been installed and painted. The equipment is on-site and will be installed beginning next week. This area should be completed and opened to the public by the end of November. 2.3.3 Diamond Canyon Park — This new neighborhood park will be open to the community in December. The community dedication event is scheduled for Saturday, December 3rd. Staff has conducted its second punch walk and is following up on a few outstanding items. The wrought iron fence has been installed. Placement of trash cans, tables and other minor amenities is forthcoming. The fence, the bridge, replacement of the power pole and installation of the monument signage is complete and ready for the December opening. OCTOBER 27, 2016 PAGE 4 P&R COMMISSION 2.3.4 Longview South Improvements/Longview North Swing Set Projects — These items are in the bid process package which should be out for response the middle of November. Staff anticipates taking its recommendation to the City Council for award of construction contracts in November and once completed, the projects will proceed in the first quarter of 2017. 2.4 List of pending Commission requests — ACM/McLean Regarding concern about the need for additional stairs at the dog park, the Pantera Park Trail and Steep Canyon Trail projects will address that issue. Bids have gone out and staff anticipates taking the contract award recommendation to the City Council in the next month or so and if all goes according to schedule, the project will move forward the early part of 2017. The request for a breakdown of the number of events at the Diamond Bar Center is underway as staff proceeds with its Use Analysis for the facility. Staff has completed data collection for fiscal year 2015-16 and the analysis will begin next week. The data will be analyzed for observations and recommendations. Additional fencing at Brea Canyon Road and Diamond Canyon Park has been installed and the item will be eliminated from the list of pending items for the next meeting. The request at the last Commission meeting about placement of advertising under the Diamond Canyon Park sign has been considered and at this time, staff has no recommendation to move forward with any advertisement or video boards at Diamond Canyon. The City's Public Information office is looking into other electronic signage options at other locations in town, one being improvement of existing signage at the former library site near the fire station. Staff completed a letter of appreciation requested by C/Hemdon to the Diamond Bar Community Foundation for their donation to the Concerts in the Park event. Chair/Grundy said that based on community input he was pleased to hear that the additional stairs at the dog park project was moving forward. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Hsieh thanked staff for the great reports and said she is so proud to be a OCTOBER 27, 2016 PAGE 5 P&R COMMISSION Diamond Bar resident and having such great staff members. She thanked RS/McKitrick for "loving our children" and said he should keep up the good work. VC/Sulakhe is very proud of the City's parks and recreation department. She thanked ACM/McLean for taking on responsibility for these areas and thanked RS/Murphy, RS/McKitrick, and PMS/Jordan for doing a great job which she greatly appreciates. Chair/Grundy commended staff for the very informative reports and for providing good visuals of what is going on in the City. Lately he has seen some of these things firsthand. Lorbeer has been a perennial trouble spot but when he recently visited a couple of weeks ago he found the field to be in good shape compared to other years. The Restaurant Week was fun. He appreciates that the City joined in sponsoring this type of event and that the City has future Restaurant Weeks. He is looking forward to the opening dedication of Diamond Canyon Park on December 3. ADJOURNMENT: Chair/Grundy moved, C/Hsieh seconded to adjourn the meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 7:55 p.m. The foregoing minutes are hereby approved this . day of Respectfully Submitted, sm RYAN MCLEAN, SECRETARY Attest: DAVE GRUNDY, CHAIRMAN TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: November 9, 2016 MEETING DATE: November 17, 2016 Community Recreation Guide The 2017 Winter Recreation Guide is being compiled and will be mailed to Diamond Bar Residents and made available online by Friday, December 1. Contract Classes -- The Fall session began August 20 and will run thru December 2. As of November 8, there are 813 students enrolled in 252 available classes. Mature Zumba completed their final fall class on November 7. The class continues to have an enthusiastic group and is growing. The class will be off for the holidays and is scheduled to return in January. Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center, Heritage Park and City Hall. The classes vary from computer to exercise and fine arts. Most of these classes are filled to capacity. The fall session began on August 29 and will conclude December 16, 2016. Senior Seminars 11/4 - Fall Prevention -- 2 participants. 11/30 - Legal Seminar Pt. 1 -- 28 participants Senior Activities and Services ® Bridge every Wednesday -- 8-10 per session ® Mahjong every Wednesday -- 43 per session average ® Bingo every Tuesday and Friday -- 165 per session average. ® Complimentary Legal Services -- 5 appointments were booked for November Health Fair — Our annual Health Fair was held. on Wednesday, November 2 from 9:00 a.m. -11:30 a.m. at the Diamond Bar Center. We partnered with L.A. County, Department of Health to administer flu shots, as well as local vendors to provide informational booths and goodies. There were 110 flu shots administrated, with the participation of 13 local health and wellness vendors. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: ® The Diamond Bar Senior Citizens Club has 281 members and meets each Tuesday with approximately 150 at each meeting. ® The Diamond Bar Evergreen Club has 345 members and holds classes throughout the week. ® The Diamond Age Seniors has 210 members and meets each Monday, Wednesday, and Friday. ® The Sunshine Seniors has 810 members on their books, 230 attend their programs on a regular basis. Members meet Friday, Saturday, and Sunday mornings with special events throughout the year. ® The Super Diamond Age Seniors has 209 members and meets each Tuesday, Thursday, and Friday. Senior Excursions November 17, 2016 -- Morongo Casino — This excursion currently has 27 participants, if we do not reach 35 by 11/10 it will be cancelled. Community Excursions November 6, 2016 -- San Diego Fall Back Festival — Was cancelled due to low enrollment. Diamond Bar Center -- The Diamond Bar Center was the location for a total of 49 private, business and non-profit rentals during the month of October. There were 20 church rentals, 5 seminars, 1 memorial, 1 graduation and 3 birthday parties. There were also 11 weddings, 2 Garbas, 1 Sunshine Seniors meeting, 1 Toastmasters meeting and 4 bridal suites. A total of $62,586.25 in rental fees was collected during the month of October for Diamond Bar Center rentals. In October 2015 a total of $48,544.70 was collected. Heritage Room -- There have been 12 rentals of Heritage Park Community Center for the month, of November. Rentals include 8 church rentals, 2 birthday parties, 1 Baby Shower and 1 free use to the Lions Club for their annual Social. Total revenue for these rentals is $1,820.00. The revenue for November 2015 was $2,080.00. Pantera Room -- There has been 3 rental of the Pantera Park Community Center for the month of November. Rental was for a 3 birthday parties. Total revenue for these rentals is $612.50. The revenue for November 2015 was $350.00. Picnic Reservations -- As of November 5, 2016 there have been 13 picnic reservations made for the month of November. There has been 1 at Ronald Reagan, 1 at Pantera Park, 4 at Heritage, and 7 at Sycamore Canyon Park. The revenue of these picnic rentals is $350.00. The revenue for November 2015 was $425.00. WOM Tiny Tots -- The Tiny Tots celebrated Halloween by dressing up and having a parade around the Heritage Park facility. The 3-4 year old class celebrated on October 27 and the 4-5 year old class got to celebrate on Halloween for the first time in many years because there was no haunted house set up. Many of them attended the Fall Fun Festival later in the afternoon. The Tiny Tots participated in the Read Together Diamond Bar hosted by the Friends of the Library. Miss Mariela read them the chosen book "Nubs" about a military dog. The children were engaged in the story and did the dog ear craft activity. Tiny Tots fall session, "Acorns and Apples!" ends on November 10. Both classes have remained full. Tiny Tots Holiday Mini Session will begin on November 14 with a week break during Thanksgiving. This session ends on December 16. At the time of this report the 3-4 year old class has 14 enrolled and the 4-5 year old class is full with 20. 1313 4Youth "in Action" -- Twenty-two youth helped out at the Quail Summit Elementary School Fall Carnival on Friday, October 28 and nine helped out at the Fall Fun Festival on Monday, October 31. At the end of each event they helped with clean- up. The 61h, 71h and 81h grade dance "Neon Lights on Friday, November 4 was ready to go with neon decorations, an air brush tattoo artist, a photo booth, a DJ and video games. Seventy-four paid youth attended and seventeen DB 4Youth helped decorate and chaperone. DB 4Youth will help out at the City America Recycles Day at the AQMD on Saturday, November 12. The following weekend (November 19) they will help out with the Silent Auction and greeting guests at the Diamond Bar Community Foundation Holiday GALA. They will meet for their regular monthly meeting on November 29. Adult Basketball -- There are 16 teams participating in the 2016 fall adult basketball league. All games are currently being played at Lorbeer Middle School. The season is set to conclude with championship games on December 11. For our 3 weeks of playoffs we will be doing a NCAA bracket style playoff. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $21 per week for the officials. Adult Volleyball -- The adult volleyball program plays at South Pointe Middle School on Mondays. There are currently 29 participants registered for the session which ends on November 21. For only $40, participants receive 10 weeks of play on two courts of action from 7:00 p.m. to 9:00 p.m. Skate Park -- The skate park is averaging 10 users per hour on weekdays, with 7 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4:00 p.m. - Dusk on weekdays, and from 8:00 a.m. - Dusk on the weekends. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 13 participants), Thursday (average of 11 participants), and Sunday (average of 11 participants) evenings. Open play takes place from 6:00 p.m. to 10:00 p.m. on Tuesdays, Thursdays, and Sundays. Youth Basketball -- There are currently 368 participants registered for the 2017 youth basketball program. The season begins with a skills evaluation day on Saturday, December 3 for children ages 6-14. Games begin Saturday, January 7, 2017 and continue until Saturday, March 11, 2017. Children ages 4-8 & 13-14 will play at South Pointe Middle School, while children ages 9-12 will play at Mt. Calvary Lutheran School. The $89 registration fee includes a jersey, trophy, and ten games. Volunteer coaches are being accepted and reviewed to assist with this program. Fall Fun Festival -- This was a safe and fun alternative to trick or treating. The event included game booths, prizes and of course candy! The Festival was held on October 31 at Heritage Park. Game/Craft cards were available for purchase for $5 starting at 4:30 p.m. and running until 8:30 p.m. There were 14 different games and 3 crafts for children 8 and under to participate in. This year featured a selfie photo station complete with Halloween themed props. The area was a big hit as several families posed for pictures together. Lastly, the event sold 299 game/craft cards bringing in $1,294 in revenue. Veterans Day Recognition Ceremony -- The City of Diamond Bar and City Council hosted the annual event on Wednesday, November 9, 2016 at the Diamond Bar Center. The event started at 9:15 a.m. with a welcome speech from Mayor Lyons followed by the invocation from Pastor Sean Mckeehan from Calvary Chapel Golden Springs. The event recognized 4 honorees with presentations and 2 Armed Forces Banner presentations. In addition, a video highlighting three Diamond Bar Veterans and their time in the military was shown. Lastly, the event concluded with a musical selection from South Pointe Middle School and lite refreshments. The students from the South Pointe middle school are always excited to receive an opportunity to mingle and talk with the Veterans after the ceremony. Candy Cane Craft Fair — Sold Out (vendor spaces) The City of Diamond Bar invites you to experience our loth annual holiday craft boutique. This one day craft fair has free admission, free parking and local crafters featuring hundreds of handmade seasonal items. In addition, Santa's Workshop will be in full swing offering free craft opportunities for children. Also, a Christmas themed photo backdrop will be available on the stage for participates to take selfie photos in front of. The event will feature in 75 crafters selling unique handmade items such as jewelry, paper crafts, knitted and crocheted items and holiday d6cor. Please join us for this seasonal shopping event on Saturday, December 3 from 9:00 a.m., to 2:00 p.m. at the beautiful Diamond Bar Center. I ji! A A� OT TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: NOVEMBER MAINTENANCE REPORT DATE: 11/10/16 MEETING DATE: 11/17/16 During the previous month, the Public Works Maintenance Staff has been working on various tasks throughout the City. The following is a brief recap of key maintenance items completed. Diamond Bar Center ® Re -tamped twenty-three (23) light fixtures throughout the facility. ® Replaced two (2) lighting ballasts. ® Serviced water feature weekly (contractor). Drained cleaned and filled water feature additionally as needed. ® Removed malfunctioning motion sensor from staff offices. ® Cleared clogged ice machine drain line in the kitchen and cleared one floor drain. ® Repaired toilet in lower men's restroom. ® Assisted with the setup of the Management barbeque. ® Performed weekly test on wheel chair lift. ® Performed monthly emergency generator test. ® Performed monthly exterior lighting maintenance. (Best) Heritage Par e Performed park/playground inspections. ® Assisted with the setup and operation of the Fall Fun Festival. Ran electrical for activity booths and strung lights. ® Re -tamped fifty (50) light fixtures throughout the facility. ® Replaced fourteen (14) lighting ballasts. ® Cleared excessive sand from the men's room drain lines. ® Cleared clogged drinking fountain line. ® Installed new bucket swing in the 2-5 year old play area. ® Performed Park/playground inspections. 0 MY 1:771791011111TI ® Performed Park/playground inspections. 0 Performed Park/playground inspections. Paul C. Grow ® Cleared clogged drinking fountain. ® Performed Park/playground inspections. Assisted with the set-up and operation of.the "Barktoberfest" dog park event. ® Painted handrails along Dog Park walkway (SGVCC). ® Performed park/playground inspections. ® Repaired toilet in men's restroom. ® Removed graffiti from basketball court area. Peterson Park ® Performed park/playground inspections. ® Installed new hand dryer blower motor in the men's restroom. ® Cleared clogged sink in men's restroom. ® Performed park/playground inspections. ® Performed Park/playground inspections. 64=11 MMMMOM ® Performed park inspections. Sycamore Canvon Park ® Repaired drinking fountain adjacent to the softball field. ® Performed Park/playground inspections. City Hall/Library Repaired refrigerant leak in LG air-conditioning unit for EOC and Broadcast rooms. ® Cleaned monument sign and bollards. Sprayed for spiders and insects. ® Performed monthly emergency generator test. ® Re-lamped twelve (12) light fixtures in the City Hall spaces and twenty (20) lights in the Library spaces. ® Replaced one (1) ballast in the City Hall spaces. ® Performed monthly carpet cleaning in City Hall spaces. ® Performed quarterly upholstery cleaning in City Hall and Library spaces. ® Performed monthly exterior lighting maintenance. (Best) ® The San Gabriel Valley Conservation Corps (SGVCC) assisted with the cleanup of several trails and trailheads throughout the City. ® Assisted with traffic control to facilitate the repair of a damage vinyl fence in District 41. ® Wash, fuel and service City vehicles. Inspected fire extinguishers and first aid kits at all City Facilities. Re- stocked as needed. ® Re -stocked pet bags throughout the City. ® Install/remove banners at parks for various City events. To: Honorable Chairman & Members of the Parks & Recreation Commission From: Ryan McLean, Assistant City Manager Date: November 17, 2016 Re: Parks CIP Update Stardust Park Stardust Park is substantially completed, with all playground equipment and poured - in -place rubberized surfacing in place, concrete work poured, and landscaping and drainage improvements installed. Placement of furnishings remains in progress and the project is on track to reach completion by the end of November. Peterson Park Playground Equipment Playground equipment has arrived and is in the process of being installed. With the surrounding fencing installation completed, the project is on target for completion by the end of November. Pantera Park/Steep Canyon Trail The City Council awarded the construction contract at the November 1 st meeting. Upon issuance of the Notice to Proceed, the contractor will have 120 days to complete the project. Longview Park North Swing Set The bid package for this project is underway and is expected to be ready in mid -late November. Longview Park South Improvements The bid package for this project is being finalized, with the landscape architect making final adjustments to the plans to meet the City's furnishing standards for benches, picnic tables, barbeques, trash receptacles, and rubberized playground surfacing. The bid package should be ready for release mid -late November. Diamond Canyon Park Staff and Lennar are finalizing construction for the December 31d dedication event, REQUESTS FOR INFORMATION / ACTION — 2016 UPDATED — November 17, 2016 Meeting Date Request Requested By / Respondent/ Commissioner's Name Status 02.27.2014 Commission would like to review Heritage GRUNDY Ryan Park "special needs" input before the McLean conceptual plans have been finalized to verify "special needs" listed in the plan. Upon commencement of the redesign of Heritage Park, staff will bring forward options for the Commission for review and comment. 04.24.2014 Concern was raised by residents about the GRUNDY Ryan need for additional stairs at the dog park. McLean Stairs are a component of the Pantera Park Trail project. The design component has been completed and the project is anticipated to be under construction by early November with an expected March completion date. With this update, staff recommends this item be removed from the list. Request for trail descriptions to be placed at HSIEH Ryan the base of each trail. McLean Staff and the contractor are in the process of making, one minor correction to the text before production begins. Installation remains on target for late 2016. 04.23.2015 For future consideration — a sidewalk HSIEH Ryan installation project at the Diamond Bar McLean Center from the Summitridge Drive entrance to the top. No update as of this meeting. 04.28.2016 Request for a breakdown of the number of HSIEH Ryan events (i.e., weddings, quincenieras) held at McLean the DBC annually. Staff has completed data collection for rentals and will begin the analysis process in the coming weeks. 04.28.2016 Request for additional outdoor lighting at the SULAKHE Anthony DBC near the rear entrance to the kitchen by Jordan the generator. This project requires more intensive work than originally anticipated, now requiring a standalone public bid and contract to complete. This work is not budgeted in FY 2016-17 and will be revisited upon completion of other ongoing priority capital improvement projects. 06.23,2016 Request for signage on Pantera Park trail HSIEH Ryan directing walkers from the trail back into the McLean dog park. No update at this time. 06,23.2016 Request for city staff to research grant HERNDON Alison applications that could be used for the Meyers installation of lights at ball fields. Staff has not yet discovered any eligible sources but will continue to monitor. 06.23.2016 Request for updated trails map. GRUNDY Alison Meyers Staff will produce an updated trails map with the completion of the currently under -construction Pantera Park trail. 07.28.2016 Inquiry about the feasibility of installing HERNDON Ryan solar panels at City facilities. McLean The City has installed solar panels on the roof of the City Hall/Library building. Future solar projects may be considered during renovation of existing facilities and/or new construction. Due to the ongoing nature of this RFI/A, staff recommends this item be removed from the list. 09.22.2016 Inquiry about the possibility of the City HERNDON Ryan advertising under the Diamond Canyon Park McLean entry sign. While the City is not pursuing an electronic message board at or around the Diamond Canyon monument signage, it is currently researching options for electronic signage at other locations in the City. With this update, staff recommends this item be removed from the list. 09.22.2016 Inquiry about erecting a stage at the green SULAHKE Ryan space on Summitridge Drive. McLean Given the inherent limitations of the site (no parking, location directly across from homes, limited size, etc.) and close proximity to other park resources including Summitridge, Pantera, Longview North & South, and Stardust Parks, staff does not recommend developing this site. Instead, it is recommended that resources be expended at other facilities.