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HomeMy WebLinkAbout10/27/2016 PRC Agenda - Regular MeetingCITY OF DIAMOND BAR PARKS AND RECREATION COMMISSIO AGENDA THE WINDMILL R0011h at Diamond Bar City Hall — 1st Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: • Provide — o Advice to the City Council. Ej A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. o Quality recreational programs for all ages. • Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. • Be open and actively responsive to input from individuals and community organizations. • Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, HSIEH, LIANG, . VICE -CHAIR SULAKHE, AND CHAIRMAN GRUNDY MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. CALENDAR OF EVENTS: PAGE 2 PARKS & RECREATION COMMISSION Tuesday, November I — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Wednesday, November 9 — Veterans Recognition Ceremony — 9:00 — 1 1:00am — Diamond Bar Center — 1600 Grand Avenue — Diamond Bar Friday, November 11 — CITY OFFICES CLOSED — In observance of Veterans Day Tuesday, November 15 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Thursday, November 17 — Senior Excursion — Morongo Casino — Level 1 or 3 9:00am — 5:00pm — Depart DBC @ 9:00am Thursday, November 17 — Parks and Recreation Commission Meeting - 7:00pm The Windmill Room, 1 st Floor, 21810 Copley Drive, Diamond Bar Thursday, November 24 & Friday, November 25 — CITY OFFICES CLOSED — In observance of the Thanksgiving Holiday Tuesday, November 29 — DB4Youth and DB4Youth "in Action" Meeting - 6:00pm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar CONSENT CALENDAR 1.1 Approval of Minutes for September 22, 2016 Regular Meeting 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation — Mickey McKitrick, Recreation Specialist 2.2 Maintenance Report — Anthony Jordan, Parks & Maintenance Superintendent 1. Power Point Presentation — Washington Street Park 2.3 CIP Projects — Ryan McLean, Assistant City Manager 1. Stardust Park 2. Peterson Park Playground Equipment 3. Diamond Canyon Park 4. Longview South Improvements/Longview North Swing Set Projects 2.4 List of pending Commission requests — Ryan McLean, Assistant City Manager OCTOBER 27, 2016 3. OLD BUSINESS — None 4. NEW BUSINESS — None PAGE 3 PARKS & RECREATION COMMISSION 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. mil CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 SEPTEMBER 22, 2016 CALL TO ORDER: Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Sulahke led the Pledge of Allegiance. Present: Commissioners Lew Herndon, Kim Hsieh, Vice Chair Manisha Sulakhe and Chair Dave Grundy Commissioner Benny Liang arrived at 7:10 p.m. Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Alison Meyers, Recreation Coordinator, and Debbie Gonzales, Administrative Coordinator. 111TAT� Wel ilk CALENDAR OF EVENTS: As presented by ACM/McLean. ACM/McLean stated that tonight each Commissioner was provided a bag with Restaurant Week promotional items. 18 restaurants have signed up to participate. The City has provided a dedicated website for the event which is www.dbrestaurantweek.com and provides information on all of the participating restaurants which includes menus, location maps, types of food, information about the restaurant and foods offered. In addition, discounts and special menus created specifically for Restaurant Week are included on the website. ACM/McLean congratulated CSC/Knox and CSC/Tarazon who have been reclassified to Recreation Supervisor positions. At its Tuesday night meeting, the City Council approved changes to the personnel structure. RS/Knox will be supervising at the Diamond Bar Center and overseeing the rentals, contract classes, and senior programs. RS/Tarazon will be at City Hall overseeing special events, athletics and youth programs. Both RS/Knox and RS/Tarazon will report to RS/Murphey. He is very excited and positive that they will do a great job in their new positions. Chair/Grundy said he appreciated the good information. There are restaurants in the City that he enjoys and he is very pleased that the City is recognizing their contributions to the residents. He congratulated RS/Knox and RS/Tarazon upon their SEPTEMBER 22, 2016 PAGE 2 P&R COMMISSION reclassifications. VC/Sulakhe congratulated RS/Knox and RS/Tarazon and asked what took the City so long. C/Hsieh said she visited a couple of restaurants last week and received one of the bags for her carryout. She has seen the event advertised on the Diamond Bar Buzz and Facebook as well. She thinks it is a great idea for people who are very busy this time of year. She said she did not know RS/Tarazon but knows RS/Knox and congratulated her. C/Hemdon noted that he would be out of town and absent from the October meeting. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the July 28, 2016 Regular Meeting. Upon motion by VC/Sulakhe, seconded by C/Hemdon, the Regular Meeting Minutes of July 28, 2016 were approved as presented with C/Hsieh abstaining and C/Liang being absent. 2.1 Recreation Program Update — RS/Murphey C/Hemdon said he noticed that for Concerts in the Park the City is renting equipment each summer for $4,500 and wanted to know if it would be better for the City to purchase the equipment. RS/Murphey explained that the City pays the bands that perform. The City pays a contractor to provide the sound system in order to provide a consistent sound system for all concerts rather than relying on bands to provide their own equipment which can result in consistency. VC/Sulakhe asked if the City received a percentage of sales from the concessions and RS/Murphey responded that the reimbursement is to cover staff meals throughout the summer. C/Hemdon asked if the City would make something off of food truck sales if they were implemented. RS/Murphey said the City has not looked into doing this but she knows that other cities have arrangements where they get a certain percentage of the sales. C/Herndon asked if the non -profits were willing to provide food at the concerts and RS/Murphey said there is not a good response from them and they have to be encouraged to participate and as a result, they continue to be the same vendors so there is not the desired variety in food items. SEPTEMBER 22, 2016 PAGE 3 P&R COMMISSION 2.1.1 PowerPoint Presentation —Day Camp— RC/Meyers VC/Sulakhe asked the ages of the Volunteens and how the program has existed. RC/Meyers responded that the ages are 13- 15 and must be available for the entire summer. In August the Volunteens were given certificates and a small stipend (Target Gift Card) as well as a "To Whom it May Concern" letter they can use for their college transcripts. VC/Sulakhe asked how long the program had existed and how many hours they can volunteer. The program began long before she came on board with the City 11 years ago. The Volunteens are limited to no more than 20 hours per week and the least number of hours recognized with a stipend is 15 hours. Chair/Grundy said that there has been a Volunteen group during the 15 years he has served on the Commission. He praised RC/Meyers for the great job she does with the Volunteen and D134 - Youth. It is tremendous effort she puts into both programs. C/Liang said his son was a Volunteen and really enjoyed the opportunity. C/Herndon said he is blown away by the kids and their great attitudes and he is proud to say he knows about the program. 2.2 Maintenance Report — PMS/Jordan 2.2.1 Diamond Canyon Park Walkthrough — PMS/Jordan. 2.3 CIP Projects — ACM/McLean 2.3.1 Diamond Canyon Park This project is in the final stages and the Mayor will dedicate the park to the community on the morning of Saturday, December 3. There were a couple of delays with this project, one of which was the bridge crossing the channel which required permits and approvals from the LA County Flood Control District. Both project managers were away for extended periods of time which pushed the project back. The bridge is now in place. The second item which has been resolved was related to an Edison pole on the corner of Brea Canyon Road and Diamond Bar Boulevard that needed to be moved which neither the City nor the contractor could do. Edison was delayed in determining how they would move the line but were able to complete the work last week. The contractor and City can now move forward with the final punch list items. There will also be some street improvement work in the area in the next few months including street widening, one lane addition, and SEPTEMBER 22, 2016 PAGE 4 P&R COMMISSION installation of new signal poles (matching the poles at Diamond Bar Boulevard/Grand Avenue). The fence posts are in and the wrought iron fencing is being fabricated for installation by December 3. The punch list walkthrough is next week and staff anticipates the remainder of the work will be done prior to December 3. 2.3.2 Stardust Park/Peterson Park Playground Equipment The Stardust Park Improvement project is a high-priority capital improvement project which is grant funded and has a deadline of the end of 2016. The project is well underway. The existing playground equipment has been removed; drainage improvement is underway, the playground equipment has been ordered and will be installed shortly. The City is on pace to complete this project by the end of November. The Peterson Park Playground Equipment project is underway. The playground equipment has been demolished, new equipment has been ordered and once in, installation will move forward along with the poured -in-place flooring. This project should be completed by the end of November or sooner. (non -agenda item) VC/Sulakhe asked if the City could do something such as a mini -park with the greenbelt area adjacent to homes across from the Diamond Bar Center on Summitridge Drive. PMS/Jordan said that the area is Summitridge Mini -park and is one of the District 39 mini -parks. VC/Sulakhe asked if the City planned to do anything with it because it is a beautiful site. ACM/McLean said that at this time he is not aware of any capital improvement plans for that site. VC/Sulakhe asked if the City could come up with a way to use the site. ACM/McLean said the City could take a look at the site. One of the issues with the site is that in any case it would be a very passive location because there are parking issues and it is immediately adjacent to homes. If it was developed as a park there would be no vehicular parking available and people would be parking in front of homes. It would be a difficult site to develop in a park capacity, particularly with the mini -parks spread throughout that neighborhood and the Diamond Bar Center and Summitridge Park immediately adjacent. VC/Sulakhe said she was thinking that since the Diamond Bar Center is there and there are steps leading down toward that area she felt the two could be joined together. RS/Meyers said there is a trail that comes from the Diamond Bar Center and goes across the back. If anything could be done, it might be interpretive panels and a bench to make it part of the trail. VC/Sulakhe asked people in the audience to come forward to discuss what they felt would work. SEPTEMBER 22, 2016 PAGE 5 P&R COMMISSION Keileen Allen, DBHS senior said she believed that because there are so many playgrounds in the area that the City should not use money toward new equipment. Access for the trails or exercise equipment might be appropriate. VC/Sulakhe asked if the young people would use a stage to recite Shakespeare or whatever. Ms. Allen said most likely not because DBHS and Walnut High School have music and sports. Perhaps the band could perform there but building a stage would probably be a waste of money in her opinion. Chair/Grundy said the City and Commission appreciates input on how to use open space areas and park facilities and asked students who were present at the meeting to forward their ideas to the City or Commission for future development and redevelopment especially with respect to redevelopment of Heritage Park and the Trails Program. Some of the parks that exist today such as Sycamore Canyon Park are based on ideas that were forwarded by citizens within Diamond Bar. Julianna suggested making the area part of the trail system with benches because it is a nice area with nice views. RS/Meyers said that on nights where there are meteor showers or fireworks people visit that area with their telescopes so perhaps a platform along with additional exercise equipment could enhance the area. Chair/Grundy wondered if there would be room for an official Diamond Bar program such as a "meteor shower event" that is published and where people are encouraged to participate. C/Hemdon said he would be very concerned about parking on such a busy street and the more people are drawn to that area the bigger the problem is and he would hate to have people and especially children, crossing that busy street. This should be looked at very carefully. VC/Sulakhe said she believed the Diamond Bar Center parking lot could accommodate the site. C/Hsieh agreed except if there is an event going on at the Diamond Bar Center. She was there for the eclipse and observed people running with their binoculars and it became a very frantic situation because so many people had gathered there. The Center is very popular and booked with events. 2.4 List of pending Commission requests — as presented on the list - ACM/McLean Chair/Grundy asked if there was an ETA on Item 1: Review of the Heritage Park Special Needs. ACM/McLean reiterated that some of the priorities on the CIP have had to come forward due to grant requirements (Pantera Park Trail, Stardust Mini -park, Peterson Park) and until those are SEPTEMBER 22, 2016 PAGE 6 P&R COMMISSION substantially completed, the City is not likely to move on to the other CIP items until later in the Fiscal Year. VC/Sulakhe again spoke about the lighting at the back kitchen entrance at the Diamond Bar Center. ACM/McLean reiterated that staff attempted to have it be part of a separate lighting project that was budgeted this year. Unfortunately, when the contractor went in to do the background work to see what was necessary to put it in it required much more intensive work than originally anticipated and there was not money set aside in the budget to cover the item as a chang7e- order. A project to add a light was not included in this Fiscal Year's budget which would have required the City to go through a public bid process and have funds budgeted, etc. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Hsieh thanked staff for their reports and for the audience participation. C/Herndon again said he felt the Volunteen Program is exceptional. The Concerts in the Park series is very well done and it is always nice to have an enjoyable summer evening in the park. He appreciates the mention of the donation by the Diamond Bar Foundation to the Concerts in the Park and it seems to him that a letter of appreciation to the Foundation would be in order. C/Liang thanked his colleagues and staff for their presentations. VC/Sulakhe thanked everyone for their participation and staff reports. She looks forward to be walking in the parks. She thanked her colleagues and staff. Chair/Grundy said he too appreciates staffs reports. As always, they are very informative and help the Commissioners to understand how things are progressing in the parks. He particularly liked seeing the PowerPoint presentation on Diamond Canyon Park which this Commission has seen from conception to reality. He can't wait to go in and walk the park. ADJOURNMENT: C/Hemdon moved, C/Liang seconded to adjourn the meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:07 p.m. SEPTEMBER 22, 2016 PAGE 7 P&R COMMISSION The foregoing minutes are hereby approved this day of , 2016. Respectfully Submitted, RYAN MCLEAN, SECRETARY Attest: DAVE GRUNDY, CHAIRMAN 7=1 IMOM TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: October 19, 2016 MEETING DATE: October 27, 2016 Community Recreation Guide The 2017 Winter Recreation Guide is being compiled and will be mailed to Diamond Bar Residents and made available online by Friday, December 1. Contract Classes Contract Classes -- The Fall session began August 20 and will run thru December 2. As of October 17, there are 691 students enrolled in 255 available classes. New classes this semester include; Healthy Kids Cooking, Parent & Me Zumbini and Vinyasa Yoga Flow. We also saw the return of Youth and Adult Karate and Belly Dancing. Senior Programs Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center, Heritage Park and City Hall. The classes vary from health and fitness to fine arts. Most of these classes are filled to capacity. The fall session began on August 31 and will conclude December 14, 2016. Senior Seminars 10/10 Legal Seminar Pt 1 — cancelled *This was a popular seminar with 18 signed up and has been rescheduled to November 30 10/11 Wills and Trust - 17 participants 10/17 Medicare 101 - 6 participants 10/18 Medical & Long Term Care - 8 participants 10/21 AARP- 4 participants - 7 participants 10/25 Fact about Annuities - 6 participants 10/31 Legal Seminar Pt. 2 - 15 participants Senior Activities and Services ® Bridge every Wednesday -- 8-10 per session ® Mahjong every Wednesday -- 43 per session average ® Bingo every Tuesday and Friday -- 185 per session average. ® Complimentary Legal Services -- 5 appointments were booked for October Spooktacular Party -- The seniors will dance the night away at this fun event featuring a D.J., buffet dinner, and a soda bar. Costumes are encouraged, but not required. The event will be held at the Diamond Bar Center on Thursday, October 27 from 6:00 p.m. - 9:00 p.m. We currently have 123 participants enrolled; the last day to register will be on October 21. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: ® The Diamond Bar Senior Citizens Club has 281 members and meets each Tuesday with approximately 150 at each meeting. ® The Diamond Bar Evergreen Club has 345 members and holds classes throughout the week. ® The Diamond Age Seniors has 210 members and meets each Monday, Wednesday, and Friday. ® The Sunshine Seniors has 810 members on their books -230 attend their programs on a regular basis. They meet the second and fourth Sunday of each month and every Saturday. ® The Super Diamond Age Seniors has 209 members and meets each Tuesday, Thursday, and Friday. Diamond Age Mahjong Tournament -- Diamond Age hosted their 2nd Annual Mahjong tournament for their senior members on October 8, 2016 from 8:30 a.m. - 6:30 p.m. at Heritage Community Center. The tournament promptly began at 9:00 a.m. and consisted of 3, one hour-long rounds of play, plus breaks in between for refreshments and socializing. Zheng-Yuan Fang was named the 2nd Diamond Age Mahjong Tournament Champion. 11 Senior Excursions October 13 -- Queen Mary - Glory Days -- Tour was cancelled due to low enrollment. Sept 22 — Pala Casino — This trip currently has 36 seniors registered. The trip cost is $22 and everyone will receive a $5 incentive from the casino. Community Excursions -- 10 Community Excursions were budgeted for the 2016/2017 Fiscal Year. October and February were chosen to go dark due to a history of cancellations. The next Community Excursion will be to the Fall Back Festival in San Diego, CA on Sunday, November 6. There are currently 15 enrolled. Facility Rentals Diamond Bar Center -- The Diamond Bar Center was the location for a total of 46 private, business and non-profit rentals during the month of September. There were 16 church rentals, 5 semi nars/meetings, 2 funerals, 1 conference, 2 dance practices and 2 birthday parties. There were also 10 weddings, 1 garba, 1 party, 1 baby shower, 1 toast masters meeting and 4 bridal suites. A total of $50,544.85 in rental fees was collected during the month of September for Diamond Bar Center rentals. In September 2015 a total of $53,677.35 was collected. Wedding MBA -- Recreation Supervisor Crystal Knox and Recreation Coordinator Monique Saliu had the privilege of attend the Wedding Merchants Business Association Conference in Las Vegas, Nevada on October 3 — October 5. Attending the Wedding MBA Conference benefits the City of Diamond Bar by allowing staff to gain knowledge in marketing, sales techniques, organization, branding and how to make facilities appealing to our customers. Staff gained knowledge in these areas by attending sessions on social media, bridal show success, building your website, creating functional PR, and using emotions to appeal to your client. This information will also help in marketing and branding both the Diamond Bar Center and the Diamond Bar Center Bridal Show. Heritage Room -- There have been 9 rentals of Heritage Park Community Center for the month of October. Rentals include 4 church rentals, 1 mahjong tournament, 2 baby showers, 1 graduation and 1 birthday party. Total revenue for these rentals is $1,930.00. The revenue for October 2015 was $1,520.00. Pantera Room -- There have been 2 rentals of Pantera Park Activity Room for the month of October. Rental was for 1 birthday party and 1 private party. Total revenue for these rentals is $350.00. The revenue for October 2015 was $630.00. Picnic Reservations -- As of October 8, 2016 there have been 24 picnic reservations made for the month of October. There have been 3 at Ronald Reagan, 2 at Peterson, 5 at Pantera Park, 3 at Heritage, 2 at Maple Hill and 9 at Sycamore Canyon Park. The revenue of these picnic rentals is $735.00. The revenue for October 2015 was $1.000.00. Youth Programs Tiny Tots -- The fall session, "Acorns and Apples!" started on Monday, August 22 and will continue through Thursday, November 10. Both classes are full. The fall session took a school bus excursion to the Enchanted Country Pumpkin Patch in Brea on Friday, October 14. There were 21 children with the two Tiny Tot teachers and three parent helpers on the excursion. The holiday mini session will begin on Monday, November 14 and have a week break during Thanksgiving. The mini session ends on Friday, December 16. Registration for the mini session will begin the end of October. D13 4Youth "In Action" -- DB4Youth helped out at the Barktober Fest event on Saturday, October 15. The youth helped set up trash cans, ran games in the dog park, and cleaned up at the end of the event. Members are also preparing for the 61h, 7th and 8th grade dance which will be on Friday, November 4 at the Diamond Bar Center. Recreation staff will be delivering dance flyers to the local 6th, 7th and 8th grade classes the week of October 17. Members will also assist Quail Summit Elementary School at the annual Fall Carnival on Friday, October 28 and the City's Fall Fun Festival on Monday, October 31. D134Youth will have their regular monthly meeting on Tuesday, October 25 and the dance orientation will be on Tuesday, November 1. Youth and Adult Sports Adult Basketball -- There are 16 teams participating in the 2016 fall adult basketball league. Games are played at Diamond Bar High School and Lorbeer Middle School. The season is set to conclude with championship games on December 11. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $21 per week for the officials. Adult Volleyball -- The adult volleyball program plays at South Pointe Middle School on Mondays. There are currently 29 participants registered for the session which ends on November 21. For only $40, participants receive 10 weeks of play on two courts of action from 7:00 P.M. to 9:00 P.M. Skate Park -- The skate park is averaging 10 users per hour on weekdays, with 7 users per hour on the weekend. Field attendants check in on the skate park a few times each .day, from 4:00 p.m. - Dusk on weekdays, and from 8:00 a.m. - Dusk on the weekends. Table Tennis --,The Table Tennis program continues play at Heritage Park on Tuesday (average of 13P 'articipants), Thursday (average of 11 participants), and Sunday (average of 11 participants) evenings. Open play takes place from 6:00 p.m. to 10:00 p.m. on Tuesdays, Thursdays, and Sundays. Youth Basketball -- There are currently 241 participants registered for the 2017 youth basketball program. The season begins with a skills evaluation day on Saturday, December 3 for children ages 6-14. Games begin Saturday, January 7, 2017 and continue until Saturday, March 11, 2017. Children ages 4-8 & 13-14 will play at South Pointe Middle School, while children ages 9-12 will play at Mt. Calvary Lutheran School. The $89 registration fee includes a jersey, trophy, and ten games. Volunteer coaches are being accepted and reviewed to assist with this program. Special Events I Barktober Fest -- On Saturday, October 15 the City held its first Barktober Fest and it was a complete success. With an estimated crowd of over 1,000 participants our four legged friends were treated to a variety of activities including: games (best kisser, limbo, agility course, clean your plate, and bobbing for hot dogs), photo station, 25 vendors offering pet products and services and of course treats! The City also had a general plan information booth where participants could provide feedback about biamond Bar's future. Lastly, DB4Youth was on site helping recreation staff operate the photo station and game area. A full financial summary and evaluation will be available in the November commission report. Fall Fun Festival -- It will be all treats -no tricks at the City's annual Fall Fun Festival taking place Monday, October 31 from 4:30pm to 8:30prn at Heritage Park. Parents are encouraged to bring their children ages 2 to 8 to enjoy a scare -free Halloween filled with crafts, games, prizes and picture -taking opportunities. Admission is free; however participation in games or crafts requires the purchase of.a $5 punch card (good for 10 games). Veterans Day Recognition Ceremony -- The City of Diamond Bar and City Council will host this annual event on Wednesday, November 9, 2016 at the Diamond Bar Center. The event will start at 9:00 a.m. with a welcome speech by Mayor Lyons followed by presentations to honored veterans. Also, Armed Forces Banners will also be presented back to families of those who served. The event will concluded with a musical selection from South Pointe Middle School and light refreshments. Armed Forces Banners -- Staff was ahead of schedule for the November posting. The final numbers for the posting were turned into the contract vendor on September 23 and were installed on October 17. ® 7 new banners were posted on Diamond Bar Blvd ® 7 banners were removed - no longer on active duty Current total hanging 159 The removed banners will be distributed back to the families within the next few weeks. Candy Cane Craft Fair — Save the Date! -- Saturday, December 3, 2016 from 9:00 a.m. to 2:00 p.m. at the Diamond Bar Center -- The City of Diamond Bar invites you to experience our 11th annual holiday craft boutique. Just in time for the holiday season, this annual craft boutique features hundreds of unique handmade goods for gifting or keeping. As an added bonus, there will also be a Santa's Workshop area with free crafts for children as well as a holiday -themed photo backdrop for self -taken keepsake photos. Booth space Available: Local arts & crafts vendors interested in participating in this year's event are invited to submit an application. Details and application available online. TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: OCTOBER PARKS REPORT DATE: 10/19/16 MEETING DATE: 10/27/16 During the previous month, the Public Works Maintenance Staff has been working on various tasks throughout the City. The following is a brief recap of key maintenance items completed. Diamond Bar Center ® Re-lamped nineteen (19) light fixtures throughout the facility. Diagnosed and repaired malfunctioning light(s) at main entry lobby. ® Replaced nine (9) lighting ballasts. ® Performed LED retrofit to various lights throughout the facility. ® Installed new ice machine in catering kitchen. Installed/adjusted drain line. ® Replaced alarm system batteries. ® Cleared sink stoppage in upper women's restroom. t ® Cleaned faucet aerators in all restrooms. ® Installed new Mecho roller shade and repaired one Mecho shade in GVBR and Sycamore rooms. ® Serviced water feature weekly (contractor). Drained cleaned and filled water feature additionally as needed. ® Inspected and tested wheel chair lift. City staff and State Inspector. • Performed monthly emergency generator test. Passed. ® Performed monthly exterior lighting maintenance. (Best) ® Replaced doors and hardware at upper and lower storage rooms (Construction Hardware). Total of four (4) doors. Heritage Par ® Replaced alarm system batteries. ® Performed park/playground inspections. • Cleared sewer lines in exterior park restrooms. ® Replaced malfunctioning irrigation control valve. ® Painted baseball storage bin at softball field. Longview North Mini -par ® Performed Park/playground inspections. Longview south Mini -park Performed Park/playground inspections. Lorbeer Middle School ® Removed a large fallen eucalyptus limb from the running track. Maple Hill Park a Repaired sink in women's restroom. a Re-lamped one fixture (1) at tennis courts. ® Performed Park/playground inspections. Pantera Park ® Replaced beam and clevis bushings on swing set. ® Replaced spinning tiles on play panel. ® Re-lamped women's and men's restrooms. ® Cleared sewer stoppage in men's room line. ® Cleaned park v -ditches and slopes. ® Raised and trimmed trees at the Dog Park. ® Picked and re -keyed dead bolt lock on park building. ® Performed park/playground inspections. ® Installed/replaced five (5) yellow lantana shrubs. ® Repaired leaking irrigation mainline. ® Replaced five (5) Falcon rotor irrigation heads on the sports fields. Peterson Park I ® Cleaned out collectors and drain pipes in plumbing alley. Cleared sewer lines. ® Repaired three (3) leaking irrigation mainlines. ® Raised Chinese elm trees. • Performed park/playground inspections. Ronald Reagan Park ® Cleared clogged sink in men's restroom. ® Repaired irrigation mainline leak. ® Performed park/playground inspections. Sycamore Canyon Park ® Re -tamped men's and women's restrooms. ® Replaced alarm system batteries. ® Installed two (2) HVAC system time clocks in the park office to assist in cooling security camera server equipment. ® Cleaned v -ditches, slopes. ® Repaired underground mainline leak at backflow devices. ® Repaired and painted damaged/burned trash can at the trail head. City Hall/Library ® Performed State required Fire Life Safety Elevator Recall test. ® Replaced one (1) compressor in 90 ton HVAC unit RU1 (Trane). ® Repaired roll up Mecho Shade in the Windmill room. ® Cleaned monument sign and bollards. Sprayed for spiders and insects. ® Performed monthly emergency generator test. Passed. ® Cleared sink stoppages in Library women's and Library staff restrooms. Cleared clogged toilet in Library staff restroom. Re-lamped twenty (20) light fixtures in the City Hall spaces and thirteen (13) lights in the Library spaces. Replaced two (2) ballasts in the City Hall spaces and two (2) ballasts in the Library space. ® Performed monthly carpet cleaning in City Hall spaces. ® Performed quarterly upholstery cleaning in City Hall and Library spaces. ® Performed monthly exterior lighting maintenance. (Best) Citywide Wash, fuel and service City vehicles. Performed smog checks on affected vehicles. Inspected fire extinguishers and first aid kits at all City Facilities. Re- stocked as needed. ® Re -stocked pet bags throughout the City Park Walkthrough Schedule The Parks and Maintenance Superintendent will be performing park walkthroughs monthly commencing on the Monday two weeks prior to the Parks and Recreation Commission meeting. Walkthroughs will have mid-morning start times. Start times and dates will be flexible to accommodate any Commissioners who would like to attend. Inspection locations may change as issues or new projects arise that may be of interest to the Commission. Please review the schedule below and feel free to contact me with any questions or concerns. The schedule will be as follows: January (Com. Lew Herndon 1.18.16) Paul C. Grow/Lorbeer Middle School February Summitridge Park March Sycamore Canyon Park April (Chair : man Grundy 4.19.16) Heritage Park May Maple Hill Park June District 39 Mini-Parks July Ronald Reagan/Starshine August Grandview Trail/Summitridge Trails September Pantera Park October (Com. Lew Herndon 10.6.16) Washington Street Park November Peterson Park December (Com. Hsieh 4.20.16) Sycamore Canyon Creek/Trails To: Honorable Chairman & Members of the Parks & Recreation Commission From: Ryan McLean, Assistant City Manage'ir'ok Date: October 27, 2016 Re: Parks CIP Update Stardust Park Stardust Park remains on schedule, with concrete flatwork well underway and play equipment substantially complete. Landscaping and drainage improvements are also in progress. This grant -funded project is expected to be completed and open to the public by late November. UPDATED — October 27, 2016 Meeting Date Request Requested By / Respondent/ Commissioner's Name Status 02.27.14 Commission would like to review Heritage GRUNDY Ryan Park "special needs" input before the McLean conceptual plans have been finalized to verify "special needs" listed in the plan. Upon commencement of the redesign of Heritage Park, staff will bring forward options for the Commission for review and comment. t 04.24.14 Concern was raised by residents about the GRUNDY Ryan need for additional stairs at the dog park. McLean Stairs are a component of the Pantera Park Trail project. The design component has been completed and the project is anticipated to be under construction by early November with an expected March completion date. Request for trail descriptions to be placed at HSIEH Ryan the base of each trail. McLean Final designs have been created and will be sent to the manufacturer this month, with installation expected later this year. 04.23.15 For future consideration — a sidewalk HSIEH Ryan installation project at the Diamond Bar McLean Center from the Summitridge Drive entrance to the top. Staff is considering a revision to the design of the gate to accomplish this access issue. 04.28.16 Request for a breakdown of the number of HSIEH Ryan events (i.e., weddings, quincenieras) held at McLean the DBC annually. Staff has completed data collection for rentals and will begin the analysis process in the coming weeks. 04.28.16 Request for additional outdoor lighting at the SULAKHE Anthony DBC near the rear entrance to the kitchen by Jordan the generator. This project requires more intensive work than originally anticipated, now requiring a standalone public bid and contract to complete. This work is not budgeted in FY 2016-17 and will be revisited upon completion of other ongoing priority capital improvement projects. 04.28.16 Request for additional fencing between Brea HERNDON Ryan Canyon Road and the play area at Diamond McLean Canyon Park to better protect the children. This item has been completed and the item will be removed from future reports. 06.23.16 Request for signage on Pantera Park trail HSIEH Ryan directing walkers from the trail back into the McLean dog park. No update at this time. 06.23.16 Request for city staff to research grant HERNDON Alison applications that could be used for the Meyers installation of lights at ball fields. Staff has not yet discovered any eligible sources but will continue to monitor. 06.23.16 Request for updated trails map. GRUNDY Alison Meyers Staff will produce an updated trails map with the completion of the currently under -construction Pantera Park trail. 07.28.2016 Inquiry about the feasibility of installing HERNDON Ryan solar panels at City facilities. McLean The City has installed solar panels on the roof of the City Hall/Library building. Future solar projects may be considered during renovation of existing facilities and/or new construction. 09.22.2016 Inquiry about the possibility of the City HERNDON Ryan advertising under the Diamond Canyon Park McLean entry sign. While the City is not pursuing an electronic message board at or around the Diamond Canyon monument signage, it is currently researching options for electronic signage at other locations in the City. 09.22.2016 Inquiry about erecting a stage at the green SULAHKE Ryan space on Summitridge Drive. McLean No update at this time. 09.22.2016 Request for a letter of appreciation to the HERNDON Ryan Diamond Bar Foundation for their donation McLean to the Concerts in the Park This item has been completed and will be removed from future reports.