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HomeMy WebLinkAbout092016 - Regular MeetingCity of Diamond Bar City Council Agenda Tuesday, September 20, 2016 6:30 p.m. Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Nancy A. Lyons Jimmy Lin Mayor Mayor Pro Tem Carol Herrera Ruth M. Low Steve Tye Council Member Council Member Council Member City Manager James DeStefano • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofD!amondBar.com Please refrain from smoking, eating or drinking In the Council Chambers. The City of Diamond ear uses recycled paper and encourages you to do the same. CITY OF DIAMOND BAR CITY COUNCIL AGENDA September 20, 2016 CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: Next Resolution No. 2016-34 Next Ordinance No. 06(2016) 6:30 p.m. Mayor Pastor Jake Kim, Northminister Presbyterian Church Council Members Herrera, Low, Tye, Mayor Pro Tem Lin, Mayor Lyons Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation of Certificate Plaque to Public Works Director, David Liu in recognition of his 25 Years of Service to the City. 1.2 Proclaiming Friday, September 23, 2016 as "Vin Scully Day" in recognition of his 67 years of broadcasting L.A. Dodger games upon his retirement. NEW BUSINESS OF THE MONTH: 1.3 Presentation of Certificate Plaque to Smart & Final Extra, 240 S. Diamond Bar Boulevard, as New Business of the Month, September, 2016. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. SEPTEMBER 20, 2016 PAGE 2 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Introduction of Deputy German Perez. 2.2 Update on Diamond Canyon Park Project. 2.3 Update on Restaurant Week — October 8 — 14, 2016. 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary) There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may tdgN respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Parks and Recreation Commission - September 22, 2016 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive 5.2 Planning Commission Meeting — September 27, 2016 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 City Council Meeting — October 4, 2016 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 5.4 Diamond Bar Restaurant Week - October 8 — 14, 2016. 6. CONSENT CALENDAR: 6.1 Waive reading in full of all ordinances and resolutions and adopt the Consent Calendar. SEPTEMBER 20, 2016 PAGE 3 6.2 City Council Minutes: (a) Special General Plan Update Kickoff Joint Meeting with Planning Commission of August 10, 2016. (b) Regular Meeting of August 16, 2016. Recommended Action: Approve. Requested by: City Clerk 6.3 Traffic and Transportation Commission Minutes — Regular Meeting of July 14, 2016. Recommended Action: Receive and File. Requested by: Public Works Department 6.4 Ratification of Check Register — Dated August 11, 2016 through September 14, 2016 totaling $2,131,130.81. Recommended Action: Ratify Requested by: Finance Department 6.5 Treasurer's Statement — Month of July, 2016. Recommended Action: Approve. Requested by: Finance Department 6.6 Adopt Ordinance No. 05(2016) Revising the City's Purchasing System, Amending the Diamond Bar Municipal Code and Rescinding Ordinance No. 07(2014) in its Entirety. Recommended Action: Approve for Second Reading and Adopt. Requested by: Finance Department 6.7 Approval of Agreement with Los Angeles SMSA Limited Partnership, DBA Verizon Wireless, to Construct a Wireless Communications Site at Pantera Park. Recommended Action: Approve. Requested by: City Manager SEPTEMBER 20, 2016 PAGE 4 6.8 Approval of Full Exoneration of Surety Bond No. 92959037 to Complete In -Tract Private Street Improvement, Reduction of 75% of Surety Bond No. 929598539 to Complete Public Street Improvements, Reduction of 75% of Surety Bond No. 929598537 to Complete Private and Public Street Light Improvements, Reduction of 75% of Surety Bond No. 929598541 to Complete Landscape Improvements, Reduction of 75% of Surety Bond No. 92959840 -to Complete Traffic Signal Improvements and Reduction of 90% of Surety Bond No. 929582966 to Complete Sewer Improvements for Tract No. 72295 (Willow Heights Located at the Southeast Corner of Diamond Bar Boulevard and Brea Canyon Road). Recommended Action: Exonerate and reduce where appropriate. Requested by: Public Works Department 6.9 Adopt Resolution No. 2016 -XX: Amending Fiscal Year 2016-17 Budget in the Parks and Recreation Department. Recommended Action: Adopt. Requested by: City Manager 6.10 Approval of Amendment No. 2 to the Consulting Services Agreement for Stormwater Compliance and Environmental Engineering Services with John L. Hunter & Associates for a Total Amount of $74,250 Plus a Contingency Amount of $7,000. Recommended Action: Approve. Requested by: Public Works Department 6.11 Adopt Resolution No. 2016 -XX: Approving and Ordering the Summary Vacation of a Portion of a 50' Wide Easement for a Future Street and a Portion of a 20'-50' Wide Easement for Slope Purposes Within Lot 130, Tract No. 30578, Located Westerly of Timbertop Lane and Southerly of Lazy Meadows Drive (Lot 130 of Tract No. 30578 in the County Estates). Recommended Action: Adopt. Requested by: Public Works Department SEPTEMBER 20, 2016 PAGE 5 6.12 Fiscal Year -17 Appropriation Adjustments for Carry Forward Expenditures, Special Revenue Funds Carryovers, Capital Project Carryovers, Fiscal Year 2015-16 Final Adjustments and the Establishment of a New Fiduciary Fund. Recommended Action: Approve and Establish. Requested by: Finance Department 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: 8.1 Adopt Resolution No. 2016 -XX: Creating the General Plan Advisory Committee (GPAC) and Establishing Committee Rules and Procedures. Recommended Action: Adopt. Requested by: City Manager 8.2 City Council Appointment of General Plan Advisory Committee (GPAC) Members. Recommended Action: Ratify. Requested by: City Manager 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda #6.1 6.1 Waive reading in full for all ordinances and resolutions and adopt the Consent Calendar. There is no report for this agenda item. Agenda No. 6.2(a) MINUTES OF THE CITY OF DIAMOND BAR SPECIAL GENERAL PLAN UPDATE KICKOFF @2AJPEff JOINT MEETING OF THE CITY COUNCIL AND PLANNING COMMISSION AUGUST 10, 2016 CALL TO ORDER: Mayor Lyons called the Special Joint Meeting of the City Council and Planning Commission to order at 6:06 p.m. in the City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, CA 91765 ROLL CALL: Council Members: Carol Herrera, Steve Tye, Mayor Pro Tem Jimmy Lin and Mayor Nancy Lyons. Absent: Council Member Ruth Low was excused. Commissioners Naila Barlas, Frank Farago, Ken Mok, Vice Chair Raymond Wolfe, and Chair Jennifer "Fred" Mahike Also present: James DeStefano, City Manager; Greg Gubman, Community Development Director; David DeBerry, City Attorney; Grace Lee, Senior Planner; David Liu, Public Works Director; Anthony Santos, Asst. to City Manager; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; Alfredo Estevez, Help Desk Support Technician; and Tommye Cribbins, City Clerk. Consultants present: Sophie Martin, Project Manager and Eric Simundza, Dyett & Bhatia, Urban and Regional Planners 2. GENERAL PLAN KICKOFF MEETING — CDD/Gubman thanked everyone for attending tonight's meeting and for their support as the City embarks on this once -in -a -generation opportunityto help shape the community moving forward. The General Plan Update is something that the City must do at some point with the rule of thumb being 20-25 years for embarking on an update of the General Plan. To kick off the process, staff is bringing together the two most important advisory and decision-making bodies of the City to provide a roadmap for the process and get into some depth about the tasks that will be undertaken, what can be expected, and what the roles will be for the City Council and Planning Commission directly and indirectly as this matter moves forward. CDD/Gubman turned the meeting over to Sophie Martin and her consulting team from Dyett & Bhatia, Urban and Regional Planners, San Francisco, to lead the discussion. AUGUST 10, 2016 PAGE 2 GENERAL PLAN JOINT MEETING Sophie Martin, Project Manager, said she was pleased to be at tonight's meeting and excited to get this project underway. She introduced Eric Simundza, an associate who will be working on this project with her. Ms. Martin explained that her purpose in being present this evening and kicking this project off with both the Planning Commission and City Council this evening is two- fold: 1) she wants to make sure that everyone present has a solid understanding of what the General Plan is, what the process is, and why it is being done; and 2) to hear directly from the Commissioners and Council Members about their ideas, priorities; what staff and consultants' focus should be and what they believe is important for someone coming to Diamond Bar for the first time to know and how the effort should be focused to begin this very important process of updating the General Plan. Ms. Martin stated that tonight's agenda will focus on an overview of the Project Purpose and Process, the Roles of the Planning Commission and the City Council as well as, the role of the General Plan Advisory Committee (GPAC) which the City Council will be appointing. In addition, there will be a discussion that will include questions from the Commission and Council and sharing of ideas and thoughts. A General Plan is something she believes is fun and something participants get to do. It is a long-range plan that is often referred to as a city's "Constitution for local development" and charts a course for growth and change. This document is creating a policy framework and a vision with policies that support that vision of what Diamond Bar will be over the next 20 years or so — how will it grow, how will it develop, how will it sustain and maintain itself. It is important that the document reflect the vision of the community and outlines a set of goals, objectives and policies in order to get there. It is true that the state requires that cities do this and every city in California has to maintain a general plan and there are certain requirements that go along with maintaining a general plan. It must be comprehensive — it needs to address the entire city, sphere of influence, and any additional surrounding area that "bears relation" to its planning. The general plan also needs to address a full range of issues affecting Diamond Bar's physical development from land use to transportation, to provision of services, conservation, etc. Another important requirement is that the document is internally consistent. Since the document is touching so many different areas it needs to be consistent between those different subject areas as well. All of the policies, the analysis, diagrams, etc., need to be integrated and not conflict with one another. The General Plan is implemented vertically, meaning one can think about the General Plan as being a sort of "umbrella" document under which many other actions the City takes will follow such as specific plans; master plans for certain AUGUST 10, 2016 PAGE 3 GENERAL PLAN JOINT MEETING areas that come under the general plan umbrella and lend more specificity to those areas and the zoning ordinance which is one of the primary regulatory tools for implementing the general plan. The general plan sets forth a vision and general designations for land throughout the City but what that actually means on the ground for development projects is determined by the zoning ordinance. The zoning ordinance needs to be, by law, consistent with the general plan. What the City may end up doing after this General Plan Update is complete is update the City's Zoning Ordinance to match what has been done in the General Plan. Similarly, any additional Design Standards and Guidelines that might accompany the Zoning Ordinance, to provide an additional level of detail or guidance to achieve that vision and make sure that the development that is coming into the City is of a quality the City desires, ultimately needs to be consistent with the documents immediately above it, but also with that vision of the general plan. Ultimately, this process will produce both a General Plan, as well as an accompanying Environment Impact Report (EIR) pursuant to California Environmental Quality Act (CEQA). The team will be preparing what is called a "program level" EIR that accompanies the General Plan meaning that rather than having an EIR that covers the environmental impacts of one particular development project, the EIR for the General Plan takes a slightly broader view and considers everything within the Plan to be one big package of potential actions and projects and evaluates their impacts collectively. While it will not go into quite as much detail as an EIR would on a specific project, it will allow for some streamlined environmental review of subsequent projects that come in later. Development projects that are consistent with the General Plan, which they should be, will have the opportunity to "tier" off of the program level Environmental Impact Report, lessening the burden on some development products and allowing them to move forward more quickly. The EIR will also be "self -mitigating" which means that as the General Plan is prepared, and as impacts that may arise as a result of implementing the General Plan area identified, those can be addressed directly in "Plan Policies." The idea is not to leave the City with a huge Mitigation Monitoring Reporting Program associated with the policy document that oversees all development. In defining an area (Planning Area) that the plan will cover, the area will include everything within the City limits, the Sphere of Influence and may also consider other land outside of the Sphere of Influence that could be studied and considered under some circumstances. This is often the case when there are certain environmental impacts that may cover areas broader than city limits or spheres of influence lines. There may be certain topic areas where the view is expanded beyond those limits but generally speaking the area will be confined to the areas under consideration. Another set of requirements the plan needs to cover are called Elements of a General Plan. There are seven state -required topics (elements) to be addressed in AUGUST 10, 2016 PAGE 4 GENERAL PLAN JOINT MEETING the General Plan. These include Land Use, Circulation, Housing, Open Space, Conservation, Noise and Safety. These are subjects that must be touched upon in the General Plan but do not necessarily need to be called by these specific names. They can be mixed and matched and/or combined but all of the seven topics must be addressed. The current 1995 version of the Diamond Bar General Plan addresses these topics slightly different under the following headings: Land Use, Circulation, Housing Resource Management (Open Space and Conservation combined), Public Health & Safety (Noise and Safety combined) and Public Services and Facilities. Cities are at liberty to include other elements in their General Plan beyond those required by state law. For example, Public Services & Facilities is quite common. Other common elements that are seen might be Historic Preservation, Economic Development, Public Health, etc. Preliminarily, the following Elements have been proposed for the new updated General Plan. This is subject to change and may very well change based on what the community says and what the Council's priorities are. It has been found to be particularly effective to combine a discussion of Land Use with Economic Development. Generally speaking, these are topics that are very important to a lot of California cities and it is also difficult to divorce economic development from land use decisions. Some cities have separate standalone Economic Development Elements. She finds that they tend to work better when they are paired together with Land Use. Circulation and Housing Elements will remain separate. The Housing Element is a little bit different than the other General Plan Elements because it is subject to an additional set of state requirements and it must be updated on a different schedule. Whereas cities are at liberty to update their entire General Plan whenever they see fit, the Housing Element must be updated at a certain time. It used to be on a five-year cycle and is currently on an eight-year cycle. Because housing is such an important statewide issue it is important that every jurisdiction do what it canto address the state's housing needs. Diamond Bar has already updated its Housing Element to be consistent with state requirements and this update will not deal with that Element as part of this scope of work. That being said, the remainder of the General Plan must be consistent with the current Housing Element. Even though they are sometimes treated as two separate items, they continue to be a part of the same document. If it turns out that in the course of updating the rest of the General Plan, changes to the Land Use map etc., that might impact the Housing Element, that issue will be revisited to make sure that the two components are consistent. Resource Management/Resource Conservation includes the recommendation that Open Space and Conservation are kept together. Noise and Safety work well paired together. Many cities do that and it is likely that the update will continue to take the approach that Diamond Bar has taken with Public Health & Safety covering both Safety 8: Noise. Another idea is thinking about health somewhat more broadly. Typically, the Safety Element and Public Health have been treated in General Plans AUGUST 10, 2016 PAGE 5 GENERAL PLAN JOINT MEETING of the past as more about protecting the community from hazards rather than Public Health or Wellness which is the way communities tend to think of it these days. There has been a recent movement to make the connection between Land Use planning, city planning in general and its connection to Public Health. It connects in many different ways from provision of healthy food to parks and recreation opportunities to transportation options, etc., and she believes there is potential for treating some of those concepts separately. Finally, another topic that is proposed to be introduced is an element focusing on Community Character and Placemaking. Much of what her firm has heard as they have spent time learning about Diamond Bar to date is that there is an interest in creating more of a "there there" -by defining the City's identity and figuring out from a planning, urban design, placemaking perspective, how that identity can be strengthened and fostered over time. This would be an element that would focus more on the role that physical design, urban design and public realm improvements could make in creating a realidentity for the City. Public Participation will be critical. This plan will be worth something only if it is something that reflects what people who live and work here want to see and it will be important that the City offer opportunities for the community to get involved, to learn about the process and to offer their ideas and opinions at multiple stages. There will be a few things up and running from the beginning of the process. The team is working on a standalone project website which will serve not only as a way for people to read documents (project library) but also as a way to advertise upcoming meetings, ways to participate, etc. There will be a series of stakeholder meetings during which interviews are done on an individual and small group basis which is a good way to reach out to people who have some more unique perspectives on planning, growth and development in the City. This is also a good way to get in touch with agencies that may be interested in what is going on in Diamond Bar such as transit providers, other jurisdictions, as well as making sure that the City hears from representatives of different community groups, neighborhood organizations, members of other commissions, etc. There will be a series of community workshops at different stages in the process both early on as the team is working on issue identification and visioning as well as later, when different land use alternatives have been developed — choices and options that the City would want people to consider and weigh in on before the team hones in on the final General Plan. This will be supplemented by providing information about the plan and about the process at a number of community events — places that people are already going to. Over the years she has found that when workshops are held some people will come but there will not necessarily be a good cross section of the community and the City wants to make sure it is doing a good job reaching out to everyone who either does not have the time or the interest to come to a separate event at City Hall. So because Diamond Bar already has so many community events and is active in schools and community, the team will try to go to places where people are already gathering, publicize information and give them the AUGUST 10, 2016 PAGE 6 GENERAL PLAN JOINT MEETING opportunity to weigh in on their own time. To help spread the word the team will be working on newsletters in cooperation with the City's Public Information Division to spread the word and make sure that people are aware that this process is taking place and help explain why it is something they might want to pay attention to. Throughout the process the team will be coming back to the Planning Commission and the City Council at certain stages, as well as the General Plan Advisory Committee. She wants to hear from the Commission and Council today and at each key point to make sure that they are aware of the point of progress and that they are providing the team with direction at key stages. By the time this gets to the adoption hearings there should be nothing in the plan that surprises the Commission and Council Members. At that point she will be giving the final presentation and the Commissioners and Council Members will be confirming that it looks great and it is what they have anticipated. The team wants Commissioners and Council Members to stay in the loop and Commissioners and Council Members can help the team by talking about the process with their friends and neighbors and encouraging them to come to and participate in events. Ultimately, the City Council is the approving authority for adopting the new General Plan by Resolution. The Planning Commission will be providing a recommendation to that effect. The Council will also certify the Final EIR. This process will take time to get through because it covers a lot of ground. Her team has been working with staff on initiating this process getting the contract underway, kicking off with staff, touring around the City with other members of the consultant team, reading up on all of the City's background materials over the course of the summer and will move into a first -phase of Community Outreach and Issue Identification, as well as technical background research over the course of the fall and into early winter. Early in 2017, this process will move into defining several Land Use alternatives that her team will come back and share with the community which will provide the City an opportunity to weigh in and tell her team in which direction the plan should head. From there the team will implement a preferred plan and a set of key goals and this can be thought of similar to an Executive Summary for the General Plan which will be comprised of the basic map, basic idea and general goals that will be built on with a set of policies and implementation programs. In late 2017 and early 2018, the team will be working on writing the Draft General Plan itself, moving on to the Environmental Impact Report which has a required public review period of 45 days. There will be times when it seems that things are going silent; however, the team will continue to work hard during that time and there may be times when the Commission and Council will not be hearing much from the team. There will also be times when some of the documents that have been produced are sitting for a time to make sure that people have time to review those documents and comment on them. AUGUST 10, 2016 PAGE 7 GENERAL PLAN JOINT MEETING Ultimately, this. process will extend for about three years which is fairly typical for cities that are doing a really comprehensive update. If this were a technical cleanup it could take less time but if the objective is to make sure that the community has a chance to weigh in, that the City has a chance to carefully consider all of the ingredients and considering that a lot of this might be written from scratch/whole cloth, it will take time. Again, it is very likely that the City will end up updating its Zoning Ordinance after this is all said and done. This is not part of her firm's scope of work. It is something that her firm could do but it is not within the scope of work for this update process. ►General Plan Advisory Committee (GPAC) The General Plan Advisory Committee is going to be another level of people who will be participating in this process in a slightly greater capacity than the average citizen, who will be providing advice and input into the plan, making recommendations to the Planning Commission and ultimately the City Council. The consultant team will be meeting with the GPAC periodically over the course of the next three years, taking to them research and analysis to review to gettheir feedback, sharing with them what the community has said and bouncing ideas off of them to help form some of the goals and ideas that will be carried forward for further analysis. They will help the consultant team refine issues and key policies. It is also important that this group provides a really broad community -oriented perspective. While everyone certainly brings their own experience, opinions and backgrounds to these processes, Commissioners and Council Members know that as elected and appointed officials they need to take on not just their own perspectives but also need to listen to the community at -large. And it will be important that those appointed to the GPAC can do the same thing. The role of GPAC members is to also act as ambassadors for the plan, to engage community members, to reach out to groups of which they are members, to advertise the plan, to try to drum -up interest, to get people to fill out the online survey and do the leg work that the consultants and staff can do only to a certain extent. The City Council will appoint members to the GPAC and each Council Member will appoint a total of three members for a total of 15 GPAC members. As the Council Member is thinking about who to appoint there are a few things to keep in mind. The group as a whole needs to represent a broad -range of community perspectives and interests. That also means that the membership should also include a mix of both people who have lived here for a long time, as well as people who may be relative newcomers. Often she has worked in cities where the whole committee is filled with people where every single person begins a sentence with "I am so and so AUGUST 10, 2016 PAGE 8 GENERAL PLAN JOINT MEETING and I have lived here for 45 years" and the next person tries to outdo them and their legitimacy is rooted in how long they have resided in the community. The sense that she gets in Diamond Bar is that it is a more dynamic community in which new residents reside and different types of people are represented, those with young kids, people who have lived here for a long time, people of all different ethnicities and she believes that such a mix and perspective is really important. She encourages the Council Members to look for people notjust who can bring a longer term perspective of having been in Diamond Bar for a while but people who maybe have just moved here because they are really excited about the schools and the community and they are bringing a fresh perspective which is also important. People come with particular areas of interest, certain areas of focus or expertise. It can be great to have people who have some professional experience that might be relevant to the plan and the City can definitely benefit from that experience. But at the same time; being able to take a broad perspective and stepping back and seeing things from the perspective of the community is still important. So even if they do have or do represent a certain interest, that is fine, but their purpose should not be solely to advance their own personal agenda. She also recommended that the Council consider not only residents, but also consider inviting members of the business community or local employers who many not necessarily be residents of the City. C/Tye asked if this would include business owners who may not live in the City. CDD/Gubman responded that if they are rooted in the community because they own a business in the City or they own property such as a shopping center and truly have a significant stake in the community, he would say it would be appropriate to consider them. The team will be coming back to the Planning Commission and City Council numerous times as the process moves forward to review interim products and various options that have been presented. The team hopes that Commissioners and Council Members will attend community meetings and reviewing public feedback and providing feedback, recommendation and direction of their own to the team at key stages. Ultimately, the City Council will take action to certify the EIR and Adopt the General Plan. HUI C/Herrera asked who would chair the meetings. Ms. Martin said that it would depend on the type of meeting. It is the team's hope that the GPAC will appoint a chair and vice chair. The team will be present to facilitate but generally, it is better if the committee has a chair. For the public AUGUST 10, 2016 PAGE 9 GENERAL PLAN JOINT MEETING meetings and workshops she will be doing the bulk of the presentation. In addition, there is a large team of sub -consultants that consist of specialists in transportation, urban design, environmental science, civil engineering and community outreach. There is a firm that will be assisting the team specifically with community outreach and be involved in all of the meetings. C/Herrera said that when the Council was given the consultant's proposal all of that information was contained in the booklet. C/Herrera asked if the meetings that will be updating the City Council would be in this type of setting or at a regularly scheduled Council meeting. Ms. Martin said it would depend on the timing and the topic. If it is a brief check-in and the team is providing the Council with an update on where things are, typically, if there is time those can be worked in as regular agenda items at a regularly scheduled meeting. She does not anticipate that there will be many joint sessions because they are very difficult to schedule. It may be that if there is a big topic that merits a lot of discussion and it is something that might overtake an entire agenda, it may be prudent to find a special time to meet. C/Herrera assumed that some of the items in the old General Plan will be deleted if they have been accomplished and are no longer relevant. Ms. Martin said that C/Herrera's assumption was correct. MPT/Lin said that based on the drawings the Sphere of Influence seems to be south of Diamond Bar and why not in the other directions. Ms. Martin said that the Sphere of Influence is determined by the Los Angeles County Local Agency Formation Commission (LAFCO). LAFCO is a commission of the county that is responsible for approving annexations and LAFCO will also determine and approve what is called the city's Sphere of Influence and that is supposed to represent the ultimate area into which a city may expand. There are certain other criteria and it may vary county by county but ultimately, that is what the county considers to be the area into which a city may expand in the future. If the city wishes to change its Sphere of Influence it must apply to do so from LAFCO. But as stated, Diamond Bar is not restricted to planning for the area that is just within its Sphere of Influence. Diamond Bar may plan for areas that are beyond your Sphere of Influence. MTP/Lin felt that the area northeast of Diamond Bar that connected to Chino Hills would be a very critical area of influence for Diamond Bar. From what Ms. Martin has said that would not be included in this definition. AUGUST 10, 2016 PAGE 10 GENERAL PLAN JOINT MEETING Ms. Martin said that she believed that some of that land was either owned by or within other incorporated jurisdictions and in those instances, no, the Diamond Bar General Plan would not plan for areas that are within other incorporated jurisdictions. However, the City can, through policy, express the direction in which it would like those areas to take and work with those jurisdictions accordingly. CM/DeStefano explained that when discussing the boundaries surrounding the City, to the east it abuts San Bernardino County and the incorporated City of Chino Hills. To change a city limit line through the two LAFCOs that are involved would be difficult. To change a county line is almost impossible. So while logically it likely makes sense that Tres Hermanos ought to be Master Planned, the likelihood is that the two cities are going to wind up doing so independent of each other. There is the possibility, given time and interest, that the two cities could work together on a Tres Hermanos plan and in some jurisdictions throughout the state of California, cities and even counties have gotten together to do that. But it is very rare, very difficult and there are often very competing interests about who gets what land uses —who gets the commercial on the corner, who gets the open space in the back. South of Diamond Bar our Sphere of Influence is in the County of Los Angeles's jurisdiction which is commonly known as the Tonner Canyon area and that property immediately abuts the County of Orange and the City of Brea. And that line is right about where the Tonner Canyon cWoff ramps are at the SR57. As one travels back up the SR57, the vacant land to the west of the SR57 is unincorporated Los Angeles County, was previously designated as part of the future anticipated City of Rowland Heights. For a variety of reasons, the City of Rowland Heights is not likely to ever take place. And so, if there was interest, there could be a discussion if not planning for, the use of that property. It may make sense as an extension of the City of Diamond Bar and it may not. It may make sense to look at it from an offensive standpoint and it may make sense to look at policies to protect Diamond Bar from future development in the County of Los Angeles from a defensive strategy standpoint. As one travels even further north on SR57 one reaches clearly incorporated Diamond Bar but right about where the Royal Vista Golf Course lies is the Diamond Bar border with the unincorporated area of Rowland Heights. Once again, there could be an opportunity to look west down Golden Springs/Colima by example which generates other kinds of thought processes, not likely to have any great impacts on Diamond Bar because it is already fully developed; not likely to benefit Diamond Bar if Diamond Bar were to seek and be successful at incorporating that area because it is principally 60-70 yearold housing with 60-70 year old infrastructure and minimal parks, etc. Traveling farther north on the SR57 at the northern part of the City roughly at Sunset Crossing/Temple Avenue the City is smack up against the incorporated City of Pomona in the same boundary. And the largest piece of land that Diamond Bar should be thinking about offensively or defensively is Cal Poly South, the Lanterman property which is acreage that will be developed by the campus coordinators overthe next 20 years. AUGUST 10, 2016 PAGE 11 GENERAL PLAN JOINT MEETING This can create opportunities for Diamond Bar and create issues the City might want to consider and try to work with or around. Walking around the City brings up those kinds of thoughts and some opportunity but clearly, those areas have a potential impact on Diamond Bar. There are influencers that are 10-15 miles from Diamond Bar, most principally the areas in Chino and in Ontario. Diamond Bar has 18,000 dwelling units. There are new areas in Ontario that are talking about 45,000 dwelling units and those folks will go someplace for work, much of which will be close to home but much of which will come Diamond Bar's way. So no matter whether Diamond Bar was to ever build another square foot of office or another single family home, the City will be impacted by regional traffic. So while that is way beyond the boundaries one might typically look at during this process it is an area that will have an impact on Diamond Bar as those remaining vacant areas to the east are developed out and to a lesser extent to the west of the City in the City of Industry. Those are things that are part of the realm of thought as this process moves forward over the next couple of years. M/Lyons referred to the light pink portion of the map and asked CM/DeStefano if he was saying that area could be within the City's Sphere of Influence and that it would also be possible for Rowland Heights to develop it so Diamond Bar would want to make sure to do everything possible to influence that development. CM/DeStefano said he was referring to two different things —the property M/Lyons was pointing to just south of the City and between Diamond Bar and the incorporated City of Brea is within Diamond Bar's Sphere of Influence. It is already part of the LAFCO designated Sphere of Influence. So, Diamond Bar has ultimate responsibility for land use planning forthat area through this General Plan process. It doesn't really kick in unless Diamond Bar was to consider incorporation of that land. It is much more rugged and distant from the City and there is no connection to the City so there are issues/opportunities/environmental constraints, etc. The land he was referring to that Diamond Bar might want to look at offensively or defensively was the area just west of the SR57 which is basically the vacant land from about Brea Canyon Cutoff down to the first group of homes on top of the hill in Brea. Much of that vacant land is within the County of Los Angeles and meant to be the future City of Rowland Heights which may be something Diamond Bar may have an interest in and would have to be very, very careful about the thought process and planning efforts to make sure that it would be of long-term benefit to the City. Diamond Bar may choose not to from a land use planning standpoint. But knowing that LA County then would, Diamond Bar may want to look at that property and protect itself in whatever way was deemed to be appropriate, most likely from a traffic standpoint. That is an example of a surrounding area that Diamond Bar may want to look toward in the next couple of years as the GP process moves forward. MPT/Lin asked how the consultant quantifies the Community Character and Placemaking. AUGUST 10, 2016 PAGE 12 GENERAL PLAN JOINT MEETING Ms. Martin said that these are two separate questions - "what is Placemaking" and how is it quantified which is a very tricky question. She cannot say that everything in the General Plan is quantified per se. There will be characteristics or components of everything that can be quantified to some extent. For instance, if the City were to take a closer look at Urban Design Standards & Guidelines for new development projects it could think of quantification in terms of more attention to things like building massing and design, building heights, streetscape design, ways in which buildings approach and interact with the street, and how the public right-of-way is designed and allocated. But when talking about Placemaking this is something that is open for debate and explored further or tossed or, it can be incorporated into the Land Use Element instead. For example, Diamond Bar does not have a real downtown. It does not have an identifiable center per se. Maybe that is okay. A lot of people might be quite fine with that concept and people commute elsewhere to hang out with people to eat, pick up their kids or wherever. There are many other jurisdictions in this area that have things like that that people really like and that satisfy those needs. She believes a fundamental question is, is that sort of "town center/community center" identity type of place something that the City of Diamond Bar is interested in pursuing. If the thinking is long-term and this is not the type of thing that happens overnight or maybe even in five years but as land uses and parcels change over time, the question is, does Diamond Bar want to try to create circumstances in which a "town center" type of environment could arise in Diamond Bar. A city that has a more. traditional downtown often pays very close attention to what happens in the "downtown" and Diamond Bar would also want to take that same type of approach to a new place like that in this City. And that could be one particular place, it could be a higher set of standards and objectives for certain properties in the area that are believed to have a higher likelihood of redeveloping or changing overtime and there are certain aspects of that that could be quantified. A lot of it is also a matter of establishing a vision and a set of goals to get there to achieve what the community wants to see. MPT/Lin asked who Ms. Martin would consider to be included in the stakeholder group. Is AQMD a stakeholder? CDD/Gubman said he had not considered AQMD to be one of the stakeholders. They are a regional agency and they have a wide reach but to some extent, since they are headquartered here it may be a possibility. Right now their campus has a lot of surface parking and land values in Diamond Bar are very high, so surface parking is really a policy decision that the City may want to pursue when that site could be intensified. In that sense. he supposes they could be stakeholders with respect to the long term vision for their site and perhaps in the Gateway Corporate Center overall. As land values increase, surface parking becomes an inefficient use of land. In this context, AQMD or perhaps the Gateway Corporate Center Association as a whole is a stakeholder. When he thinks of stakeholders he thinks AUGUST 10, 2016 PAGE 13 GENERAL PLAN JOINT MEETING more of the community groups that touch all of the demographics in the spectrum of the community (age, ethnicity, etc.) including the senior groups, youth groups, sports organizations, school districts, and developers who have a record of building homes or,commercial projects in the community who plan to remain a part of the community going forward. CM/DeStefano said that another way to look at it is the stakeholders may be equivalent to shareholders and to look at this municipal corporation with its 58,000 shareholders. Every one of them owns a piece of it. Every one of them plays a role in shaping the future. It can be children, it can be adults, it can be Caucasian communities, it can be the Italian community, it can be anybody and everybody with a variety of different ideas and opinions and as Ms. Martin pointed out, those that have been here since the first stop sign was installed and those that arrived last week. Part of the process the Commission and Council will engage in is to not only incorporate all of the community's thoughts and ideas going forward but their own thoughts and ideas for the community — for those that exist here today and for those that are not yet here. And incorporating changing values. This community is getting older. For now and for the foreseeable future this community has far fewer children per household. The City is at about 41 years of age on average. Many communities are more like 35-36-37. 41 is getting old. The ethnic and social economic breakdown and profile may lead Diamond Bar to move into different types of recreational programming, amenities and land use needs. Diamond Bar may end up doing a lot of things differently over the next 10-15-20 years and much will be learned about that by going out and trying to touch or at least invite all of those 58,000 shareholders through a lot of different community opportunities whether it is popup City Halls or special events, publications, website, ambassadors, etc. MPT/Lin asked what other state agencies would be involved in the EIR process. Ms. Martin said that any agency that choses to make a comment either during the scoping period when the team is soliciting input on what the scope of the EIR should be or during the public review period. Typically, it is common to get letters from Caltrans, Air Quality District, Regional Water Quality Control Board and other agencies where issues are particularly pertinent. MPT/Lin said that since Diamond Bar is the approving agency it can accept or ignore their comments, right? Ms. Martin said that at the very least the City must acknowledge receipt of the letters. MPT/Lin asked if the final product would be a tiered plan (short-term, mid-term and long-range) or will it be a target: year plan. AUGUST 10, 2016 PAGE 14 GENERAL PLAN JOINT MEETING Ms. Martin explained that the General Plan will have a horizon year it plans for so that a number can be picked in the spirit of quantification to say that by 2035 or 2040 it is anticipated that the City will have X number of people and X number of jobs; however, the actions thafthe City may take between now and that horizon year may occur in the short term or the long term. Often, an implementation program is put together that is sort of a summary of the types of actions that the City may take over time and give a general indication of when those are likely to occur. So, updating the Zoning Code for example, would be something that the Citywould want to do in the first five years or less. Longer term capital improvements, public infrastructure projects may take longer or they may be tied to when certain development thresholds occur. MPT/Lin asked if it was typical to have one or two City Council Members as liaisons to the GPAC. Ms. Martin said she has worked with cities that have a liaison from the Council and sometimes from the Commission and she has worked with other cities that preferred to keep it entirely separate which is not her decision. It can work either way. M/Lyons asked if "Circulation" meant traffic. Ms. Martin responded "yes." M/Lyons said that he had heard from the school district that they are expecting more children in Diamond Bar._ Will there be a demographic study and if so, how will it be done and what will happen. Ms. Martin responded that a sub -consultant is an economist and will do some upfront work on understanding the City's demographic trends, as well as market trends for various land uses. She does not believe that they will be developing their very own demographic forecast, she believes it will be looking at a variety of third - party sources to definitely get a handle on the pure number of people that will be in Diamond Bar over time and the very important age -breakdown. If there is a discrepancy between what the Department of Finance or the Census thinks and the school district thinks that will be a topic of concern to be understood. Chair/Mahlke said that in researching General Plans for other cities she found that the Office of Planning and Research recommend that the General Plan should start with a community vision. She asked if the City would be rewriting the City's Vision Statement and if so, who would be the lead on doing so. Ms. Martin said that this was a great question. The first phase of community outreach that is done will mostly focus on trying to establish what that vision is. I-ypically, at the end somebody has to put pen to paper and fry to articulate that AUGUST 10, 2016 PAGE 15 GENERAL PLAN JOINT MEETING based on all of the input received which will come from a combination of all of these different means that the team intends to use to hear from people online, through workshops, meetings like this meeting and many other ways. The team will do its best to take the broad range of perspectives that she is sure will be expressed and tease out the points of common ground. One thing she often finds is that even in incredibly diverse communities, people still have a lot of consensus points and they tend to jump out at you. So the team will try to articulate that and bring that vision back to the Commission and the Council and ask if that vision sounds right to them and did the team capture what they collectively heard from the community. And, the team will try to establish that "vision" very early on in the process. Chair/Mahlke asked if Commissioners and Council Members were allowed to participate as someone who wishes to participate without people perceiving them as being too influential in ways that might not be beneficial. Ms. Martin said that sometimes there can be a bit of a fine line. She has had instances in which doing a workshop with small groups around a table a Council Member is at one of those tables and in an attempt to listen and facilitate it seems that everybody is kind of deferring to what that Council Member is saying. So to some extent, there needs to be discretion and good judgment used about how best to participate and impart that. information because the team wants to hear from the Commissioners and Council people as well because everyone's opinion matters which is another reason there are meetings such as this meeting tonight, so that the team can make sure it hears those perspectives in a forum that is open to the public but where those in positions of authority are not putting someone else in a position of even unintentionally making them feel like their opinion is less important. Chair/Mahlke said that Diamond Bar contracts out its Public Safety — Fire and Law Enforcement. She asked how the City's General Plan would account for the fact that the City does not control those aspects. For example, LA County recently acquired some property within the City limits that they might be using for training facilities. Are they invited to participate in the City's General Plan? Ms. Martin responded that the team will definitely be talking with those entities. It is fairly common for cities to have a number of different service providers. The school district is a great example because they are intimately involved in the City and yet they are not part of the City. Many cities contract out for fire, police, and waste water treatment but the impact that the City has on the waste water system and its ability to handle that is really important. One of the first things the team does is to figure out who all of the different players are and reach out to them to understand how the needs of the City of Diamond Bar figure into their overall planning and begin a dialogue with them and communicate with them about how much Diamond Bar thinks it is going to grow, this is the type of development the Gity is interested in in the future, this is the intensity of development and is this something that you, the AUGUST 10, 2016 PAGE 16 GENERAL PLAN JOINT MEETING service provider can serve in the future and help us to understand what the City would need to provide and vice versa to make sure that those services are provided adequately. CM/DeStefano explained that public safety services through the sheriff's department, the City's police agency, is a subscription service. There are core service levels that are advised and recommended for the City to pay for and utilize. There is a lot the City pays for each year that is purely discretionary which has worked very well for Diamond Bar for the last 27 years and is likely to be the format going forward. So as the community grows, intensifies, develops areas that might presently be vacant and so forth, the City will continue to work with the Sheriff's Department in determining what type of law enforcement service levels might be needed. If the City were to have more retail commercial for example, the City would typically need a greater level of law enforcement than it would for offices. The fire safety provider is through a district so property owners are paying a dollar amount per parcel for that service. In that particular situation, the fire department provides a certain level of service that again reflects the City's land uses. If the City wants additional services they can be purchased, but over the course of the last 27 years that has been very, very rare that it would do so. The only extra service that was paid was a small wildland fire fee for the vacant Tres Hermanos land. And that is because the county is paying for those service levels through the district that the City's residents are supporting through their taxes. As a vacant area, Tres Hermanos will be a part of the discussion and thought over the next 20 years. If there were to be development in Tres Hermanos, there is likely to be an additional school or two, a fire station, etc., and those would all come as part of the development and would likely be paid for by the developers through assessment districts or whatever the vehicle might be at that point in time. Ultimately, the service levels for sewers, storm drains, fire, police, and library are decisions the City Council make but only after very careful thought looking at a wide variety of input including input from those that provide the services. VC/Wolfe commented on a couple of items he felt important. He felt it was important for this City to develop a long-range "downtown" area which he believes adds to the character and provides that community "place" that people identify with. He believes there are great examples in LA County such as Claremont and Monrovia that are really close. Of course those are old preserved downtown areas which would be much more difficult in the context of the development Diamond Bar has within its City limits to accomplish something like that but he felt itwas important to at least have that conversation. The City Manager mentioned future development on the Lanterman site and he believed this process should look at the proximity to Cal Poly Pomona and opportunities to try to build upon the fact that there is a very large student population that does not really have a place to gather. Third, Majestic Realty announced a year or so ago that they had significant plans to develop on the west side of the SR57 and south or Grand Avenue and he believed this process AUGUST 10, 2016 PAGE 17 GENERAL PLAN JOINT MEETING should look carefully at what they are doing and try to leverage something within the City limits. There has been discussion about the vacant parcel on the south side of Grand west of the SR57 as a potential hotel and such, but when Majestic Realty is looking to take advantage and put in a lot of businesses and retail outlets and because there is a lot of that same type of development to the east along Grand Avenue in Chino Hills, Diamond Bar should be thinking about what it can do to take advantage, if possible, because the City is certainly suffering from the traffic that follows along with those types of land uses. The potential sale of the Tres Hermanos Ranch is another thing that the City needs to be very careful in looking at. One of the things the City of Chino Hills has been pushing for is the extension of Tonner Canyon Road and obviously that impacts the Sphere of Influence on the south side between Diamond Bar and Brea and what that ultimately would mean to that area and also what it means to the Tres Hermanos land use in the long run. C/Farago asked who will be collecting information about things going on in other cities including Chino, Tonner Canyon, City of Industry, etc., to inform GPAC about what is happening to help make the right decisions about how these changes might affect the City for many years to come. Ms. Martin said it was very difficult in such a large and dynamic a region wherein Diamond Bar lies, notjust within to County but other counties as well. There are so many different jurisdictions with many different plans and ideas. It is difficultto keep track and everyone needs to do the best possible job to collectively keep their fingers on the pulse as the background research is being done to look beyond Diamond Bar's borders to attempt to understand the regional transit influences. Certain aspects of that to get back to MPT/Lin's comment about quantification, some of that can be quantified and some of that will be worked into the assessment the team does of impacts on Diamond Bar from external forces. Transportation and traffic is a really good example of that which is an area that there is the ability to model not just what is happening within Diamond Bar but in the future, what is happening in other jurisdictions as well. The transportation firm that the team works with will ensure that all of that information is taken into account accordingly. Whether the City of Chino Hills or LA County and others change their minds about something five years from now, Diamond Bar can control only so much. But to the extent this process can stay on top of forces and movement that is known and take it into account, the team will do its best. CM/DeStefano spoke about other avenues of collecting information in response to C/Farago's concerns. The Southern California Association of Governments (SCAG) and the localized San Bernardino Associated Governments (SANBAG) San Gabriel Valley COG, Gateway Cities and South Bay Cities and others are all good resources because SCAG puts out massive documents with regional forecasting for population, housing growth, goods movement, etc. The ports of LA in Long Beach have plans for how they think their ports are going to grow and that. cargo is going AUGUST 10, 2016 PAGE 18 GENERAL PLAN JOINT MEETING somewhere and in many cases it is traveling down the SR60 which may have some impact on Diamond Bar, not necessarily in terms of land use but maybe surrounding cities in terms of warehousing, etc. all of which would affect Diamond Bar in terms of traffic. CDD/Gubman and Ms. Martin's team will be collecting all of this data to help the City determine what is influencing Diamond Bar and what Diamond Barwants to be welcoming and attracting such as a university that will grow or other things the City might want to do to protect itself. Perhaps the City does not widen arterials to allow more traffic for transients to drive through. There are many things that will be up for consideration as the team brings information forward. C/Mok asked about GPAC and how through their past experiences the consultant team has seen how City Council Members selects GPAC members. Are there any parameters or is it strictly up to the Council Members to determine how members are selected. CM/DeStefano responded that Ms. Martin outlined the teams' thoughts regarding the types of individuals that might be appropriate for the GPAC. Staff will be recommending to the City Council that they engage in a selection process somewhat akin to the selection appointment of a Commission and further, that while they can pick anybody they choose staff will offer the Council an application form similar to the recent commission application form which gives the decision -maker background information. Individual Council Members may wish to interview folks or not, they may have contacts in other arenas in the community, and staff will help them toward that end, and if all goes according to the plan, the Council would be making their decision on September 20. Staff will advertise the availability of the openings in the same basic manner that opportunities are offered for a community member to become part of a commission. C/Mok asked if possible candidates would be interviewed as part of the process and can those being interviewed be related to Council Members or Commission members. C/Tye said his feeling is that they should not be related. CM/DeStefano reiterated that the number can be whatever the Council feels appropriate and comfortable with. In the past there were about 20-25 GPAC members and on a regular basis about 15 participated. There was a drop-off in the number of attendees and there were those who came and went over the course of the years the GPAC was engaged in the process. Probably more than 5 and 10 would be the absolute bare minimum and perhaps 15 would be a good number but if the Council wishes a larger number that is Council's call. C/Mol( explained that the reason for his questions is because he believes the GPAC should be made up of a group of people that will have pertinent input into this AUGUST 10, 2016 PAGE 19 GENERAL PLAN JOINT MEETING process and not just someone who can answer questions on the spot — someone who really has a stake in the community young and old. He would not want to be in Council's position for this most important task. C/Herrera suggested that if any of the Commissioners have recommendations of people in the community that would really like to serve on the GPAC and would do a good job and be conscientious about doing the job, please forward their names to your respective Council Member for consideration. At this point she has received a couple of requests from residents who would like to serve on the GPAC and as stated, the Council wants good thinking people who are not out to serve their own interests. C/Mok said that C/Tye suggested that it not be relatives of Commission or Council Members but is that chiseled in stone? C/Herrera said it would depend on who they are. She would not select her husband, for example. M/Lyons asked CM/DeStefano if she heard him say that the Council should be in a position to offer their selections at the September 20 City Council meeting. CM/DeStefano responded "yes." M/Lyons felt that was too soon because there will not be a Council Meeting on September 6 and there needs to be time to talk about this publicly and advertise the positions. She felt the decision should be pushed off to October. GM/DeStefano said that was Council's decision but this is something that needs to get moving so at this point staff would want to encourage the application process, get the word out that there is the availability and target the second meeting of September for the announcement but if the Council is not ready so be it. To reflect back, this year when the Council was looking at Commission appointments and reappointments there might have been a Council Member that needed a couple of extra weeks which happens from time to time. M/Lyons said she wanted to make sure it was out to the public in all vehicles possible including The Windmill, The DB Connection, social media, etc. in order to get the best people. MPT/Lin said that based on the schedule presented this evening the first GPAC meeting is scheduled to take place in July 2016 and the second meeting in October 2016 so if the appointments are delayed will the schedule be pushed out? AUGUST 10, 2016 PAGE 20 GENERAL PLAN JOINT MEETING Ms. Martin said it may have some impact but not huge. MPT/Lin said he did not believe Council Members should preclude themselves from picking Commissioners as one of the GPAC members. CM/DeStefano responded that as has been stated, it sounds like that could be done but his recommendation would be not to do that and to allow Commissioners independently as their body to receive the recommendations of the GPAC and to make their own decision on the particular issues before them because it starts to cloud the issues. In fact, he is not sure it is really appropriate to have a Commissioner or Council Member as apart of GPAC. If one were to be present for the meetings, most of the other members of the Advisory Committee will defer to the elected official or member of the Planning Commission. From staff's perspective an independent body might better serve the process. CA/DeBerry said that typically, one does not see the type of structure where a person is sitting on a lower body when they would be receiving recommendations from that lower body. The only thing that would be similar or equivalent would be if the Council appointed its own subcommittee of two Council Members who would then make recommendations to the full City Council, a body they are sitting on. He would recommend against having a Commission or City Council Member as part of GPAC. MPT/Lin said that the City Council could be an ex -officio member of the GPAC because the idea is that there is a liaison so that the Council knows what is going on. Chair/Mahlke said she believed that what would happen during the process is that the consultant will be the liaison and by not including Commissioners and Council Members as part of the GPAC if provides for a wider scope of people from the community and the Commissioners and Council Members are already going to be represented on several different levels as a result. CDD/Gubman said that a possible compromise or balance would be to consider members of other City Commissions for seats on the GPAC so that there are representatives of the community who are engaged in important issues but they are not in an advisory (i.e., planning commission) role that would make recommendations regarding adoption of the General Plan. C/Barlas said she was looking forward to the General Plan Update. When reading the version of the current General Plan her children said they did not want to live in Diamond Bar because they see much more happening in Chino Hills and Walnut and other areas so she is looking fonavard to a final product fh<.%will make her kids feel like they can find something for themselves in Diammid, Bar. She is also AUGUST 10, 2016 PAGE 21 GENERAL PLAN JOINT MEETING involved with the school district and she confirmed to M/Lyons that more children were enrolling in the school but it is happening mainly because WVUSD is the district of choice. Four of the seven board members live in Phillips Ranch. M/Lyons suggested adding the development of the pad at the top of Summitridge Park close to the Diamond Bar Center. A resident suggested to herthat there could be consideration of a high density housing transit village around the Metrolink station. She asked if there would be discussion of what kind of employers the City would like to attract (affirmative nod) and anything within the Sphere of Influence and Tres Hermanos should be included in the discussion. Discussion Topics: What is your overall vision for Diamond Bar's future? C/Herrera said that her overall vision for Diamond Bar's future would include economic development as an important focus of attention. She would like to see Diamond Bar become economically self-sufficient and while there has been a lot of development in Walnut, Chino Hills, Chino and Brea, Diamond Bar has been squeezed out and there are certain properties within the City that might be considered for repurposing, one of which would be the Diamond Bar Golf Course. C/Tye agreed with C/Herrera. Shortly after he was elected to the City Council there was a discussion about a "downtown" area and his vision was to incorporate this into the General Plan Update. If the area on Diamond Bar Boulevard from Golden Springs Drive north to the SR57 and from the back of the Mandarin Taste (west about '/ mile) and flatten the area (Kmart Center) to make that one property, it would be about the size of The Shoppes in Chino Hills and it would be something very dynamic and a terrific financial/revenue engine for the City. If that could be incorporated to include the shopping center across the street (Diamond Bar Boulevard) and somehow go under the street to provide immediate access to both areas there would now be 35-40 acres to repurpose for exciting retail elements that would attract people on.their way to Chino Hills to think about stopping in Diamond Bar. This concept would be exciting and would give C/Barlas's kids a reason to stay in and want to be in Diamond Bar and it would give Diamond Bar a sense of a "downtown" and a sense of community. Council Members and Commissioners often hear from the constituents that Diamond Bar does not have a downtown. There is a center of town but there is no "downtown" and he believes residents would all like to have a downtown and planning for an opportunity such as this would be outstanding. AUGUST 10, 2016 PAGE 22 GENERAL PLAN JOINT MEETING M/Lyons said she heard nothing about "country living" so she is thinking that that part of Diamond Bar no longer exists. With respect to overall vision she believes economic development is important and safety and education continue to be very important as well. MPT/Lin agreed with C/Barlas's comment that kids want to move out of Diamond Bar. Real Estate folks consider Diamond Bar to be a very expensive residential community and not too many people can afford to live in this City. Is this the direction this City wants to go in or does the City want a "downtown" because this City is very restricted in areas that would be suitable for a "downtown" area. On the other hand, the golf course might be the place for a Planned Community including residential areas, offices and other amenities that would create a town center which is a topic he believes needs to be addressed. That vision may be controlled by the county so he is not sure it is a vision for Diamond Bar to consider but it is a very important topic to be addressed by this community. Chair/Mahlke said when she thought about a vision she was thinking less about economic development because the City Council has always done a great job taking care of the residents although she agrees with everything Council Members have said in terms of making sure Diamond Bar has a place for people to go. She thinks about multi -generational families and teens who even if they wanted to live in Diamond Bar would be unlikely they would be able to do so because they would not likely be able to afford it. When she thinks about an overall vision she thinks about how Diamond Bar puts "community first" and ways in which the City shows that vision, some of which is making sound economic decisions and some of which is embracing education and recreation and culture in ways that are meaningful. She is not sure what that looks like or how that translates but she thinks it needs to be within layers of the ways in which the City does a lot of its land uses. When she thinks of overall vision she thinks of "community priority" and she does not know what the community wants to have as its priority yet. She believes this City struggles with "country living" and "access"—residents wanttheirwide open spaces and we want our Starbucks and want to be able to shop in town and are irritated that we can't; but, on the other hand, we don't want the traffic that goes along with that. She believes that sometimes when the City plans it plans for the traffic going through and not the people who live here and she believes we have to figure out the balance of what that might look like and hoping that can be done in the General Plan Update. VC/Wolfe said he believed that Diamond Bar should be cognizant of its heritage as a "country" type living place and believes the City should try to look at building elements that encourage that and encourage more outdoor activity throughout the entire City. He also believes there are properties like the Lanterman property that CM/DeStofano mentioned earlier asci flee Metrolink station are areas whore the City can take advantage of the morphine of socioty -- the demands that the Millennials AUGUST 10, 2016 PAGE 23 GENERAL PLAN JOINT MEETING are bringing forward, and build that into the fabric of the community while not ignoring the City's heritage. C/Farago said he agrees with VC/Wolfe. He has been thinking about a "downtown" area because the identity of a community is not just their downtown area, it is all of the elements. If Diamond Bar built a downtown area now, unless the traffic issue can be addressed, no one can get to a downtown area. His kids go to The Shoppes because they can't go anywhere in Diamond Bar, especially when they get out of school and it is rush hour. So even if there was a downtown area, how would people get there when one of the most important issues is traffic? Another area of concern is when certain types of "downtown" elements are brought in they can attract crime, and as a result, safety becomes an even bigger issue. There are a number of different areas in Diamond Bar and not one of those areas gives him the feeling of "country." These areas have changed and when C/Tye talked about the Kmart he agreed that it needs to be bulldozed. It does not give him the feeling that he has entered a nice "country/bedroom" community. He believes the GPAC will be very important to see what everybody else feels because while officials tend to look at things on an economic level other residents tend to look at things on a "lifestyle" basis. It will be a tough balance and he believes the City has a tough job ahead of it. C/Mok said he is an old timer who has been in Diamond Bar since the mid=70's" and so many times when people have asked him where he lives and he tells them they look at him quizzically and the only way he can explain it as a sleepy bedroom community at the junction of the SR57160 which is all he can say because he cannot point to any other kind of landmark. He wants to be able to say that and something else. As earlier mentioned, there was discussion of the Metrolink and possibly making that a hub for entertainment which made him think about the ARTIC Commerce Center off of the SR57 in Anaheim maybe on a smaller scale with restaurants, etc. The phrase "having a downtown" makes him feel uncomfortable because his definition of a downtown would be multiple streets forming some sort of urban area with multiple uses. He prefers the phrase Town Center better which makes him feel more comfortable. He would like to see some sort of entertainment facility at the Town Center such as a La Habra or Brea type playhouse. In short, he would like for Diamond Bar to be a destination and not just a place to sleep. C/Barlas agrees with C/Mok that Diamond Bar should be more than just a bedroom community but since she has talked with a lot of different groups she is really looking forward to the GPAC because they are the ones that will be defining the City's vision. AUGUST 10, 2016 PAGE 24 GENERAL PLAN JOINT MEETING What are the greatest opportunities and challenges you see in achieving that vision? C/Herrera felt the greatest opportunities toward achieving the vision were within the City limits such as open space areas like Tres Hermanos. The greatest challenges she sees are a lot of what the City would like to see is being controlled by somebody else — another government entity or another city. The City of Industry owns all of Tres Hermanos but some of it is within Diamond Bar's City limits. The Golf Course is owned by Los Angeles County but it is within Diamond Bar's City limits. Diamond Bar would like to repurpose the old Diamond Bar Honda site which is owned by a developer who would like to see other things provided by the City of Diamond Bar. And so reaching agreements with these other individuals and entities will be a challenge. Once Diamond Bar gains control and access, getting community support is probably going to be a challenge so it will be important to "sell" the new vision that is being formulated and sell the reasons why it is wanted and needed for Diamond Bar's future. C/Tye felt the opportunity was with the GPAC looking at the opportunities to repurpose properties like Diamond Bar Boulevard, Golden Springs Drive, Gentle Springs Lane to the freeway including the Smart & Final and CVS area. Areas like the pad by the Diamond Bar Center as identified by the Mayor and different areas that there is an opportunity to add amenities and be able to afford them. He believes the biggest impacts result from regional traffic. If he could take the Mayor and City Manager and go to the headquarters of Lazy Dog Cafe and Wood Ranch and Trader Joe's and others that would make great amenities to the community that everyone is clamoring for and get them to come here they would say they already have one in Brea and in Chino Hills. When the City Council campaigned for a Trader Joe's three cities were considered, two of which got a Trader Joe's and Diamond Bar did not. The biggest challenge is that the window is closing as other nearby communities add those amenities and Diamond Bar will remain a bedroom community if it does not pay closer attention to the opportunities which is a huge challenge. M/Lyons agreed with C/Herrera and C/Tye and said she had nothing further to add. MPT/Lin said that one of the opportunities is that Diamond Bar has a lot of buying power and to have a high quality commercial development should not be an issue forthe City. The challenge is, where can the high quality commercial developments be built when there is no space. In looking at the Sphere of Influence area, those are incorporated areas and maybe there is an opportunity to annex that entire area and create a town center like the one Chino Hills built around its City Hall. It has AUGUST 10, 2016 PAGE 25 GENERAL PLAN JOINT MEETING become a destination for people who live there. He envisions a well-planned town center which he feels would be ideal. Also, any successful economic development will require a private and public partnership. Diamond Bar will have to put some money toward attracting those people to come into the area. Chair/Mahlke felt that one of the City's greatest opportunities, because it is limited on land, is to be innovative and because we strive to find the balance for our community and for the idea that we want to sort of view it as country living and at the same time be a hub of activity gives Diamond Bar the opportunity to not be like Chino Hills or Anaheim Packing House but decide what we want Diamond Barto be and make them want to be like Diamond Bar. If the City Council picks a great GPAC that can look at being innovative and not just sit around and say "we want another Shoppes" because if that is the decision it will not look good on Diamond Bar and will not serve Diamond Bar well. The traffic is here, the people are here and the community support is here. We just have to figure out an innovative way to make the opportunities available and we will stand on our own. The challenge is "we have to figure it out." VC/Wolfe said that with respect to opportunity Diamond Bar has had solid leadership since incorporation and the City has a great staff and he believes there is great opportunity that can be derived from that. On the challenge side of the equation is "traffic." This community suffers because of the confluence of the SR57/60 with four counties coming to this City. People come from one county to the other to work and recreate which is a problem for Diamond Bar because the SR57/60 cannot handle the capacity. It really doesn't matter what Caltrans or LA Metro do to try and improve that, or what OCTA does to the south of Diamond Bar to improve that, there will be continued growing demand in this region. SCAG has forecasted huge growth in this region by 2050 and so Diamond Bar has to recognize that and there are probably other things that need to be looked at such as CM/DeStefano's suggestion that Diamond Bar not widen its own arterials so as not to attract some of that demand onto the City streets. Unfortunately, the demand will continue because of where Diamond Bar is situated which is a real challenge for the City, which includes the increased port activity in the next few years, most of which will hit Diamond Bar hard because most of that port traffic traverses the SR60. SCAG wants an arterial route that parallels the SR60 or converting lanes on the SR60 to be dedicated truck lanes which will impact Diamond Bar. Traffic is a huge problem for this community that will be a detractor long-term if a solution cannot be determined. C/Farago said that where he comes from, the greater the challenge, the greater the creativity and the greater the opportunities. Between staff, Council and Commission this City has some very creative people and it will all come down to the people who are chosen to serve on the GPAG. We need Borne very creative and dynamic people that are going to come up with some of these ideas. For him, the challenge AUGUST 10, 2016 PAGE 26 GENERAL PLAN JOINT MEETING is time and Diamond Bar is running out of time to do a lot of things it wants to do because of everything that is going on around this City which is largely beyond the control of Diamond Bar. What he does not want to see is folks who are indecisive, procrastinating and not being clear thinkers who get out and move forward because if everything comes to a standstill opportunities will pass by and the opportunities will be limited as a result. C/Mok said he echoes everyone's comments, especially those about traffic because Diamond Bar is at this confluence and there does not appear to be any Big Fix right now. He is surprised about not hearing from PWD/Liu but he gives the Public Works Division accolades because of their work in DC to let them know that Diamond Bar needs the money to get this immense issue fixed. He believes that officials need to be cognizant of the public response when discussing all of these issues. Just listening to certain comments from the podium during City Council meetings and public comments, people are really concerned about the General Fund. They are happy the City has this extra money but they want to know where every dollar is spent. The City needs to be very careful about its plans and how it keeps the public in the loop. While it is important to continue to be fiscally responsible and prudent, it is also important to have a vision to help the City grow and prosper. C/Barlas said the greatest opportunity she sees is that the City has a very active community. Everybody has strong opinions. In a way that presents a good opportunity but the challenge will be how to balance that with what is in the best interest of the entire community. What specific issues (topic or area) would you like to see the General Plan address? C/Herrera said that some of the things that she would like to see addressed in the General Plan have been covered. C/Tye agreed. Most everyone will likely reiterate the traffic issue M/Lyons said that her issues have been addressed. MPT/Lin said that he was looking at the elements of the General Plan one other item he believes is critical to the City is the Open Space and Parks and the General Plan should address the City's needs and demands of the City with regard to those issues. Chair/Mahlke said that Ms. Martin alluded to Chair/Mahlke's specific issue when she commented that: other cities had included his orica[ hresen,ation which -h(: believes is essential to the consideration of finding the ba:lanco of city living and current AUGUST.10, 2016 PAGE 27 GENERAL PLAN JOINT MEETING millennial needs and because this community has such an active Historical Society she feels it would be worthwhile to determine if the GPAC found it worthy of inclusion in the General Plan. VC/Wolfe said that if there is town center or community place he believes it is important that the discussion carefully consider where such a location would be located. There has been discussion about the Kmart area but the transit connectivity exists to the south and west of that location. And the only way there will be success in building something that attracts people from outside the community as well as from within the community has to have a robust transit connectivity and it will have to be linked to the Metrolink facility, even with their limited slots, although that is expected to change. Transit has got to be an important component of what is proposed moving forward. C/Farago — No comment. C/Mok asked staff to be sure to get input from the schools in the area. CM/DeStefano mentioned that property values in Diamond Bar are very high and one of the main reasons, he believes, is because of the schools. Many residents buy in Diamond Bar because of its schools. C/Barlas — Nothing to add. C/Tye asked if as a matter of this process the document would be sent to schools and surrounding communities. Ms. Martin emphasized that the community input begins now. This is community input now and this process will seek input not just from the Council, Commission, other Commissions, community members on the plan after it is written, inputwill be sought before the plan is written so that it is written on the basis of that input. With respect to the formal public comment period, the only formal comment public period that is actually required by law is on the Environmental document which demands a 45 -day circulation period in which the document will sit out in public view so that people like Caltrans, community members and anyone else can write a letter on the content and findings of the environmental document and the City is obligated to respond to them. But for how long and by what means the City Council chooses to circulate the Draft General Plan or any other interim documents that arrive before that is complete, is up to the Council. She and her colleagues will do their best to seek input on all of those ideas, get people's opinions on different options and develop the details of those different options and opinions. Ms. Martin thanked the City Council. She believes this has been a really great meeting and she definitely benefited from hearing iron everyone and hopes; that. AUGUST 10, 2016 PAGE 28 GENERAL PLAN JOINT MEETING they had benefited from hearing from each other as well. She looks forward to working with everyone and she is excited to move forward. M/Lyons thanked Ms. Martin. CM/DeStefano said that staff really appreciates Ms. Martin and her team and look forward to working with them. Staff is very excited about moving forward with this update. This is not the sexiest topic the Council will ever have. This is a three-year project but it is probably the most important project that the 10 people involved will engage in. The Planning Commission will be working through the recommendations from the GPAC, having their Public Hearings and making their decisions and recommendations to the City Council is a critical part of the Planning Commission's role. Everything that this City is and does feeds off of the General Plan. It will be the most important policy document the Commission is involved in that the City Council weighs in on and makes a decision about and it is going to be extremely challenging. The Commission will have to weigh differing opinions and determine what is in the best interest of the City 20 years from now. There will be interest in parks, traffic mitigation and dealing with things not mentioned like aging infrastructure, how it will be replaced and where will the money come from to do so. Diamond Bar is a great place as a result and the effectiveness of the proven value of incorporation and this City is blessed with great schools and a great physical environment. This City remains a very, very good and popular place to be which is why the property values are so high. The Commission and Council will want to maintain all of that and balancing all of these interests overtime is going to be really challenging and how the City captures the opportunities. While Diamond Bar will be bombarded by traffic maybe it wants some of those folks to stop and buy something in Diamond Bar. And if this City gets those businesses that are not easily accessible online, it will be better than what is available today. As the discussion has begun about potential opportunities to create potential town centers and own towns and projects that provide the City with that fiscal reward the golf course screams as that location. All opportunities must be carefully considered but that is one that screams to be something other than a golf course. As work continues that may become the focus or other alternatives may be found which goes back to the opportunities and issues that have to be balanced. It is not going to be easy but it will be some of the most rewarding moments and whether in 10 or 15 years you are still in Diamond Bar or not you will know you played a role in what did occur over that course of time. Welcome to the next couple of years in your life and become fully engaged in the process because it will be rewarding. 3. PUBLIC COMMENTS: None Offered. AUGUST 10, 2016 PAGE 29 GENERAL PLAN JOINT MEETING ADJOURNMENT: With no further business before the joint session, M/Lyons adjourned the Special Joint Meeting at 8:12 p.m. The foregoing minutes are hereby approved this day of Nancy A. Lyons, Mayor "UU AA al f 4nnife M Ike, I nnin C mmission Chair 2016. Tommye Cribbins, City Clerk Attest: Respectfully Submitted, -"-11 Greg Gubman Community Development Director Agenda No. 6.2(b) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR AUGUST 16, 2016 CALL TO ORDER: Mayor Lyons called the Regular City Council Meeting to order at 6:32 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Leiora Davidson gave the Pledge of Allegiance. INVOCATION: None provided. ROLL CALL: Council Members Low, Tye, Mayor Pro Tem Lin and Mayor Lyons. Absent: Council Member Herrera was excused. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Asst. City Manager; Ken Desforges, IS Director; David Liu, Public Works Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Kimberly Young, Senior Civil Engineer; Christian Malpica, Associate Engineer (Traffic); Anthony Santos, Asst. to the City Manager; Marsha Roa, Public Information Manager, Cecelia Arellano, Public Information Coordinator, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: CM/DeStefano requested that Council consider Consent Calendar Item 6.10 as amended. This item asks the Council to take five actions, one of which involves the rejection of a bidder. Staff is asking that Council accept a letter of withdrawal from that bidder in place of rejecting the bidder. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Lyons and Council Members presented Certificates of Recognition to Girls Softball 8U, 12U and 14U Teams for participating in the Junior Olympic State Championship and for 12U and 14U earning a spot at the Junior Olympic National Championship. NEW BUSINESS OF THE MONTH: 1.2 M/Lyons and Council Members presented a Certificate Plaque to Adrian, Fan, owner of Jimmy John's, 22438 Golden Springs Drive Unit 110, as New Business of the Month for August 2016. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/DeStefano reported on the beginning of the General Plan Update project. Council has talked about the need for updating this visionary document for the last two or three years and the City Council has prepared for this event by setting aside the resources needed to prepare a proper document. It has been about 25 years since the last document was prepared which generally, is the end of life for AUGUST 16, 2016 PAGE 2 CITY COUNCIL a General Plan. There have been periodic updates over the years involving the Housing Element as required by state law. However, overall, the document has remained virtually the same as the City and the City Council has spent the past years implementing the 325 Goals, Objectives, Policies and Vision Statements within the document. At the last City Council meeting it was announced that on August 10 there was a scheduled City Council/Planning Commission joint public meeting for the purpose of launching this effort. This was one of many, many meetings and many efforts to outreach that will be under way over the next few years. There will be a variety of stakeholder meetings, appointment of individuals to the General Plan Advisory Committee (GPAC), a variety of General Plan Advisory Committee meetings, creation of an interactive project website, public workshops, open houses, and go -to booths at public events which will lead up to at least a dozen Planning Commission and City Council meetings toward the end of the project. This is a three-year effort and the balance of 2016 will be spent outreaching, listening, and working with community members to begin talking about Diamond Bar and its vision for the future. Most of 2017 will be spent developing strategies and beginning to get into the details and toward the end of 2017, there will be a quest to develop some overall plan concepts and major strategies that will then be further tested. Most of 2018 will be spent producing environmental documentation, analyzing alternatives that have been formulated through this process and toward the end of 2018 and the first quarter of 2019 the adoption hearings will take place before the Planning Commission and the City Council. The City put together a page of information on the City's website prior to the August 10 meeting which contained all of the information that was provided to the City Council and Planning Commission during that meeting. The page includes a great deal of information about what this project will be moving forward. As the project moves into full swing in the next few weeks, there will be a dedicated City of Diamond Bar General Plan Update web page. Residents and interested stakeholders can be involved throughout the process because all meetings will be open to the public. In addition, interested residents and stakeholders can apply to be a member of the GPAC. The City Council has been asked to consider the appointment of 15 community members on September 20. Anyone who wishes to be considered can go on the City's website and complete an application form to apply or contact a City Council Member by Thursday, September 15 to be considered to be a member of the General Plan Advisory Committee. 3. PUBLIC COMMENTS: Kushal Sonowala — Stated that he believes there needs to be more businesses and incentives in the City to attract people between the ages of 18 and 25. Many people he grew up with in Diamond Bar have moved out because these amenities are lacking and it is difficult to find affordable housing in the City. There are not enough apartments considering that Diamond Bar is close to very good universities such as CalPoly Pomona. He asked about the status of the AUGUST 16, 2016 PAGE 3 CITY COUNCIL Blue Ocean Seafood Grill which was supposed to have opened by spring of this year. The upcoming Senate Bill 1432 which addresses the district of choice is being offered for renewal with threats of rescinding the bill. Many parents are concerned that if SB 1432 is not passed kids who come to WVUSD schools through "district of choice" may be forced to go back to their original school district, the negative consequences of which are that there is a possibility teachers and staff members will be laid off and property values will decline. Mr. Sonowala also reported that there have been reports of mailbox thefts in the City. He is part of the original Diamond Bar Facebook group page and on that page there have been continued mailbox thefts and he has heard from his constituents that something needs to be done including increased Sheriff patrols and incentives such as offering locking mailboxes at no charge. He asked everyone to join the Diamond Bar Buzz. 4. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano responding to the speaker, stated that the former Coco's Restaurant entered into a lease with a restaurant operator that has two or three restaurants in the City of West Covina and has been working on a business plan and model for that property for quite some time. Everyone would like for him to finalize his thought process and complete construction of the building. But that construction pace and effort is entirely within his hands. Recently, he met with the City's Building and Safety Director and talked about the possibility of changing the concept (a seafood oriented concept) to something more akin to the Buffalo Wild Wings. Along that line, he recently submitted new plans to make changes to the previous plans for which he had received approval to construct and is in the process of working his way through his decision-making and his construction. There is a hole in the City's restaurant inventory and staff would like to see him move forward to be ready for restaurant week in October and are encouraged that he is investing substantial amounts of money into a restaurant that will bring a new choice to Diamond Bar, lots of new jobs and a new place for residents to enjoy. With respect to SB 1432 District of Choice, it is clearly a measure that is out of the realm of the City Council. The two school districts and school districts statewide are very interested in the measure which was authored by Senator Bob Huff, a Diamond Bar resident and former member of the City Council. As of yesterday, that measure was on life support in committee in the Assembly. This is a result of the chair of the assembly not allowing the measure to move forward for debate and vote. Senator Huff is working hard to try and find out what the problem is with respect to the measure and why the Assembly Chairwoman is not allowing the bill to be considered to at least, have a debate in committee and be persuasive enough to move the item forward. Every committee this measure has come before has passed it overwhelmingly. Senator Huff has until the end of August to get this matter resolved and the new senator (assembly member) who takes over at the end of the year may be able to pick up the ball and run with it. AUGUST 16, 2016 PAGE 4 CITY COUNCIL But as time passes it gets more complicated and doubtful. Anyone who has an interest in that measure should get in touch with the assembly committee and the chair of the assembly committee to state their views and to let Senator Huff know that his bill is supported or that they have questions about the bill. The schools within the Pomona Unified School District that are located in Diamond Bar are outstanding as are the schools within the Walnut Valley Unified School District. It is those schools, the district and performance of the teachers that have created the interest in "District of Choice' for those children and parents who wish to come to Diamond Bar. If "District of Choice" were to go away, he understands there would be pretty significant consequences to the WVUSD in particular, but it will not diminish the quality of education in Diamond Bar. Regarding mailbox thefts, they have become more common in the last few years as another way to steal identities and it is difficult to trace because people generally do not know that their mail has been stolen. Diamond Bar has periodic problems with mailbox theft but the Sheriff's Department works very closely with the post office and those that have determined they may be the victim of mail theft. Mailboxes belong to individual residents and if residents want boxes with locks they need to provide them. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — August 23, 2016 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Parks and Recreation Commission Meeting — August 25, 2016 — 7:00 p.m. Windmill Community Room, 21810 Copley Drive. 5.3 Labor Day Holiday — September 5, 2016 — City Hall Offices closed in Observance of Labor Day. Offices reopen Tuesday, September 6, 2016 at 7:30 a.m. 5.4 City Council Meeting — September 6, 2016 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. (Canceled under Consent Calendar Item 6.6) 6. CONSENT CALENDAR: C/Low moved, MPT/Lin seconded, to approve the Consent Calendar as presented with the exception of Items 6.8 and 6.10 pulled by C/Low. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Tye, MPT/Lin, M/Lyons NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Herrera AUGUST 16, 2016 PAGE 5 CITY COUNCIL 6.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS AND ADOPT THE CONSENT CALENDAR. 6.2 APPROVED CITY COUNCIL MINUTES — Regular Meeting of August 2, 2016. 6.3 RECEIVED AND FILED PLANNING COMMISSION MINUTES - Regular Meeting of June 28, 2016. 6.4 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of June 23, 2016. 6.5 RATIFIED CHECK REGISTER — Dated July 28, 2016 through August 10, 2016 totaling $1,368,995.02. 6.6 APPROVED ADJOURNING THE AUGUST 16, 2016 CITY COUNCIL MEETING TO SEPTEMBER 20, 2016. 6.7 ADOPTED RESOLUTION NO. 2016-30: APPROVING PLANS AND SPECIFICATIONS AND ESTABLISHED A PROJECT PAYMENT ACCOUNT, AWARDED THE CONSTRUCTION CONTRACT FOR WASHINGTON STREET CUL-DE-SAC AT LINCOLN AVENUE PROJECT TO CT&T CONCRETE PAVING, INC. IN THE AMOUNT OF $101,450 AND AUTHORIZED A CONTINGENCY AMOUNT OF $8,550 (8.4% OF THE TOTAL CONTRACT) FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $110,000. 6.9 ADOPTED RESOLUTION NO. 2016-31: AUTHORIZING AND APPROVING THE SALE OF $600,000 OF PROPOSITION A FUNDS (LOCAL RETURN TRANSIT FUNDS) TO THE CITY OF RANCHO PALOS VERDES. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.8 APPROVAL OF A CONSULTING SERVICES AGREEMENT WITH KIMLEY HORN TO DEVELOP A PROCUREMENT AND IMPLEMENTATION PLAN FOR AN ADAPTIVE TRAFFIC CONTROL SYSTEM (ATCS) IN THE AMOUNT OF $209,081, PLUS A CONTINGENCY AMOUNT OF $30,000 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION OF $239,081. C/Low said she was very excited about this item. She asked that staff explain how this project will benefit the City with respect to traffic, provide the timeframe for the project and describe how the traffic signal layout will work and what residents can expect from this contract. AUGUST 16, 2016 PAGE 6 CITY COUNCIL PWD/Liu reiterated that if the City is able to successfully implement this Adaptive Traffic Control System (ATCS) the overall result will be fewer stops, fewer delays, reduced congestion, and air quality benefits as well as, real-time responses that the City will be able to provide on a day-to- day basis. The project scope/areas include all of the signals along major cut through arterials for a total of 47 signalized intersections along Diamond Bar Boulevard, Golden Springs Drive and Grand Avenue. The scope of work includes expert consulting to help procure and implement a plan. There are a variety of these types of systems available and staff has assembled a very strong review team to help guide the City through the interview and proposal review process. Staff felt that because this technology is not that new the City will want to make sure it is a system that will benefit the City for many years in the future. Staff received five proposals and interviewed three firms from which the consensus from the interview committee was that Kimley Horn provides the best team in terms of approach and process. This is a two and one-half year process and before the schedule is laid out the study will have to determine the best system for Diamond Bar. While this system will not require that streets be torn up there will be some replacement and enhancement work at intersections. 6.10 APPROPRIATE $85,286.54 FROM THE QUIMBY FUND RESERVES TO THE FISCAL YEAR 2016-2017 CAPITAL IMPROVEMENT PROGRAM BUDGET; ADOPT RESOLUTION NO. 2016-32: APPROVING PLANS AND SPECIFICATIONS AND ESTABLISHING A PAYMENT ACCOUNT; ACCEPT THE LETTER OF WITHDRAWAL FROM PRINCIPAL CONTRACTING INC. DATED AUGUST 12, 2016 AND, AWARD THE CONSTRUCTION CONTRACT FOR THE STARDUST AND PETERSON PARK IMPROVEMENT PROJECT TO ACE CD INC. IN THE AMOUNT OF $435,667.88, AND AUTHORIZE A CONTINGENCY AMOUNT OF $43,566.79 (10% OF THE TOTAL CONTRACT) FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $479,234.67. C/Low wanted residents to see what was going into these parks. She asked staff to explain why these improvements were not completed during last year's improvement project at Peterson Park. CM/DeStefano showed slides of Peterson Park and explained that the Peterson Park playground equipment desperately needs to be replaced including the posts in the foundation for the playground equipment that have rusted through. The park was secured several months ago to ensure that no one would be hurt by the deteriorating playground equipment. Prior to that the City began a project to repair the rubberized surface adjacent to the playground equipment. In order to repair surface, it had to be pulled out, during which it was discovered that posts had rusted and therefore it was a much bigger problem that included the AUGUST 16, 2016 PAGE 7 CITY COUNCIL equipment. In order to replace the posts they would have had to be fabricated specifically for this site due to replacement parts no longer available for the aged equipment. Because the City Council had the resources, staff made a determination that all new equipment needed to be installed and therefore the procurement process took a while because it was no longer a "maintenance" project but a Public Works project for which staff needed to develop plans and specifications, professionally bid the job, etc. So that brought this project to this point in time because it was bundled together with Stardust which is a small neighborhood park near the Diamond Bar Center between Summitridge and Longview that was due for a complete renovation. The park was originally privately built many years ago and also contained old playground equipment. Staff undertook an effort to completely redesign that park which resulted in what is proposed for Stardust. Stardust is a much bigger project than Peterson and involved new sidewalks, landscaping, playground equipment, benches, picnic tables, etc. Both projects are anticipated to be constructed simultaneously and staff will be working with the selected contractor to complete these projects once the Council makes its decision to move forward on a detailed schedule for construction. The absolute end of construction will most likely be the end of November for Stardust and most likely be 45-60 days before Peterson is completed. M/Lyons said that earlier this year the City redid the parking lot and re - fenced the skate park at Peterson Park which was a different project. MPT/Lin asked CA/DeBerry if all bids exceeded the engineer's estimate is there a law that requires the City reject all bids. CA/DeBerry said that Council did not have to reject all of the bids; however, the City Council always has the option of rejecting all bids and putting it back out to bid. The engineer's estimate is not tied to whether or not the City Council must accept the bid. MPT/Lin asked staff to explain why all bids exceeded the engineer's estimate of $385,000. PWD/Liu said that in terms of the engineer's estimate, there are a number of things that could increase the cost including the fact that this is a busy time for contractors. When one considers all of the constraints and site locations he believes much has to be considered when a contractor is expected to work within a neighborhood such as Stardust and Peterson Park neighborhoods and even more so for Stardust. Construction could be fairly straightforward but from a timing standpoint staff was not able to take advantage of an earlier time to complete these projects. The City is moving into the rainy season which is another factor considered by the contractors and there are specific conditions unique to each of the project sites. For example, the soil at Peterson Park is corrosive. There are AUGUST 16, 2016 PAGE 8 CITY COUNCIL ground water issues and staff has done everything possible in terms of the design requirements and whatever gets built and installed will last for a long period of time. Everything considered, staff feels good about the overall bids. Early in this process the architect felt the project could run about $450,000. Staff asked the contractors to sharpen their pencils when considering their bid proposals. Part of the strategy is to advertise the engineer's estimate to be able to lower the architect's estimate. MPT/Lin was surprised that the City offers the engineer's estimate to the bid process because he felt it should be confidential information. PWD/Liu said that when public works projects are advertised it is usually one of the first questions the prospective bidders will ask and staff is letting the prospective bidders know that it has done its due diligence to come up with a project that should be potentially constructed from the engineer's design and assessment that has been prepared for the public. MPT/Lin suggested that a more appropriate way to handle the bidding process would be to give the prospective bidders a range. CM/DeStefano explained that if staff were to do that all of the bids would come in at the high end or above. Staff's experience, having done this for decades in Diamond Bar and elsewhere, says that first of all an engineer's estimate needs to be as accurate as possible and it needs to reflect the contemporary construction costs, standards, unique qualities of the construction site, etc. In this case, the consulting engineer may have just missed it on this one - it has happened before. Clearly, all of the proposers except for one came in higher than the engineer's estimate which tells him there was a bigger problem with the engineer's estimate than there was with the bids. The engineer's estimate is used to help staff understand what the project costs might be so that the items can be budgeted appropriately and also serves as a major directive to the bidders that that is the amount of money the City has to spend. Should the City wish to go above that amount it has the option to do so as the Council is being recommended to do this evening. So from staff's perspective he would not recommend a range because there will never be a bid submitted at the bottom, it will always be at the top of the range. C/Low moved, C/Tye seconded, to approve Consent Calendar Items 6.8 and 6.10 as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Tye, MPT/Lin, M/Lyons NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Herrera AUGUST 16, 2016 PAGE 9 CITY COUNCIL 7. PUBLIC HEARINGS: 7.1 ADOPTION OF RESOLUTION NO. 2016-33: AMENDING THE CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL AND RESCINDING RESOLUTION NO. 2014-37 IN ITS ENTIRETY. CC/Cribbins reported that every two years the FPPC requires that cities review their Conflict of Interest Code and if necessary, make any changes to accurately reflect job classifications that may fall under the Conflict of Interest Code. On June 7, 2016 the City Council adopted Resolution No. 2016-20 amending the City's Compensation Plan and Fringe Benefits. With the adoption of the Resolution the following positions were re -titled: Human Resources Manager became Human Resources and Risk Manager, and Community Services Director became Parks and Recreation Director. In addition to these changes, it has been determined that the following positions be eliminated: Community Services Director, Human Resources Manager, Planning Manager and Senior Neighborhood Improvement Officer. Staff is recommending that M/Lyons open the Public Hearing, receive testimony, close the Public Hearing and after discussion, Adopt Resolution No. 2016-33 which will reflect the changes and/or deletions to the Conflict of Interest Code. M/Lyons opened the Public Hearing Kushal Sonowala said he did not favor the four positions being eliminated because they are meant to help the Diamond Bar residents. He feels that it was especially important to have a community services manager who could guide resources toward programs for City of Diamond Bar residents. He has taken advantage of tennis classes every summer and feels they have been managed well by different personnel in the City. With no other testimony offered, M/Lyons closed the Public Hearing. CM/DeStefano stated that sometimes California Code Regulations are confusing and this may be one of those times. The action that the Council is being asked to take is to simply change titles on a listing of City job titles for all of those employees that work within the organization. The City is not eliminating bodies, it is eliminating antiquated job titles that are no longer necessary to be on this list and the City is adding new job titles that the Council approved a couple of months ago with its budget to the list. Meeting the requirements of the state does not eliminate people nor does it change service levels that the City has been providing. C/Tye said the position of Community Services Director and that person will hereafter be referred to as a Parks and Recreation Director. AUGUST 16, 2016 PAGE 10 CITY COUNCIL CM/DeStefano said that while his answer is yes if C/Tye is referring to the action before the City Council, as of the adoption of the budget that title is no longer within its family of positions. This is in effect a housekeeping measure by eliminating the title from this list. C/Tye said that now the Human Resources Manager is hereinafter referred to as Human Resources and Risk Manager. CM/DeStefano responded yes because again that is reflective of the Council's, decision to broaden the responsibility of the Human Resources Manager with which comes a new title and new responsibilities and via housekeeping, the Human Resources Manager title is no longer required on the list. MPT/Lin Moved, C/Tye seconded, to Adopt Resolution No. 2016-33: Amending the City's Conflict of Interest Code for Designated City Personnel and Rescinding Resolution No. 2014-37 In Its Entirety. AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: 8. COUNCIL CONSIDERATION: Low, Tye, MPT/Lin, M/Lyons None Herrera 8.1 FIRST READING OF ORDINANCE 05 (2016): REVISING THE CITY'S PURCHASING SYSTEM, AMENDING THE DIAMOND BAR MUNICIPAL CODE, AND RESCINDING ORDINANCE NO. 07 (2014) IN ITS ENTIRETY. FD/Honeywell stated that the item before the City Council tonight is a revision of the City's Purchasing Ordinance which was last updated in October 2014. Since that time, staff has had an opportunity to put the new policy into practice. Changes to the current policy set forth in this latest revision help to streamline the procurement process for better efficiency, and includes cleanup language to reflect the intent of the policy and to incorporate the recent organizational changes made to the Public Works Department and the City Manager's Office. The majority of the changes to the policy are found in the section entitled "Purchasing Procedure". It is recommended that the City change the threshold at which informal bidding and purchase orders are required from $2,500 to $5,000 because it is at this level that a verbal bid quote will be required. Also changing is the threshold at which a written bid quote is required from $5,000 to $10,000. It was found that staff was often spending more time acquiring bids and processing paperwork than seemed appropriate for projects and repairs on this smaller scale. AUGUST 16, 2016 PAGE 11 CITY COUNCIL Other items included in this section are the application of Use Tax for out- of-state purchases, cleanup language for annual maintenance contract requirements, and clarification of credit card purchase requirements. Another item of note is the change to the formal bid process for the non- public works projects with the proposed revision eliminating the need for a public bid opening in these types of projects. The public bid opening proved to be cumbersome and was not the original intent of the policy for these types of projects and contracts included in this category. M/Lyons asked if the new purchase order maximum was in line with other municipalities or was the City going out on a limb. FD/Honeywell responded that it is well within the realm of what other cities do based on the number of transactions Diamond Bar is used to seeing. In fact, when auditors look at the City's books the materiality level for them is about $5,000 to $10,000. C/Low referred to the top of Page 9 of the report which states that "for any single items or aggregate purchase with an estimated value of $5,000 up to $10,000, three formal bids or quotes shall be solicited" and under Subdivision I it states that "bids or quotes may be obtained in verbal or written format." As she reads this it means to her that if the bid came in at $10,000 it could be a verbal bid. FD/Honeywell explained that bids between $5,000 and $10,000 need to be written so staff can call a vendor and explain that the City is soliciting a bid for X set of items and request that the vendor submit their best bid in written form. C/Low said that the report says it could be in verbal or written format and it is up to $10,000. CM/DeStefano asked if C/Low was asking if the solicitation of the bid could be verbal or written or the actual bid received, verbal or written. C/Low said that she understands from the report that "informal bids $2500 to $5000 may be received verbally." But in the body of the policy on Page 9 the "verbal bids may be received for purchases up to $10,000. FD/Honeywell said she could see where that might be confusing. What it means is that staff can email a vendor or call them on the phone but their response needs to be in written format. C/Low asked for housekeeping clarification prior to the final vote AUGUST 16, 2016 PAGE 12 CITY COUNCIL C/Low moved, C/Tye seconded, to approve First Reading of Ordinance 05 (2016): Revising the City's Purchasing System, Amending the Diamond Bar Municipal Code, and Rescinding Ordinance No. 07 (2014) In Its Entirety with the provision that the language pertaining to the bid and solicitation process be cleaned up prior to full adoption. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Tye, MPT/Lin, M/Lyons NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Herrera 8.2 APPROVAL OF A BETTERMENT AGREEMENT WITH THE ALAMEDA CORRIDOR -EAST CONSTRUCTION AUTHORITY AND THE CITY OF INDUSTRY FOR LEMON AVENUE INTERCHANGE IMPROVEMENTS TO BE DONE IN CONJUNCTION WITH THE FAIRWAY DRIVE GRADE SEPARATION PROJECT. CM/DeStefano stated that this is a tri -party agreement between the City of Diamond Bar, City of Industry and the Alameda Corridor -East Construction Authority (ACE) in order to commence the physical construction of the long-awaited Lemon Avenue Interchange Project. PWD/Liu provided a PowerPoint presentation to better facilitate the discussion regarding the agreement which included a background of milestone agreements considered and approved by the City of Diamond Bar, the most recent of which is the Betterment Agreement being presented to the City Council this evening. This began as a result of ACE attempting to better help mitigate the traffic detour impacts that will occur during construction of the Fairway Drive Grade Separation Project. In early June 2016 the City of Industry and the City of Diamond Bar were approached by ACE with a proposal to construct these interchange improvements as a construction contract change order to their ongoing Fairway grade separation project. Subsequently, at a meeting held on June 9, 2016 by the three parties there was discussion about the logistics of transitioning the construction from Caltrans AAA project (Advertise, Award, and Administer) to ACE, and it was changed to an Encroachment Permit project. Following the final design plan approval, Caltrans issued the Encroachment Permit to ACE in July allowing for the construction of the Lemon Avenue Interchange project to proceed. In order for the work to be included in ACE's Fairway Drive Grade Separation project, the two cities and ACE must enter into this Betterment Agreement to define improvements to be constructed and the applications of each city to reimburse ACE for the construction and the construction management costs totaling $19 million. At the July 25 meeting the ACE Board approved this agreement and authorized their CEO to execute a Betterment Agreement with the Cities of Industry and Diamond Bar. On August 11 the City of Industry's City Council approved the agreement with AUGUST 16, 2016 PAGE 13 CITY COUNCIL amendments. The total cost of the construction budget for the project is estimated at $20.1 million which includes $18.2 million for construction by ACE, $800,000 for construction management by ACE, $1 million for remaining utility relocations costs and $100,000 for Caltrans' Independent Quality Assurance Program. The City of Diamond Bar has secured a total of $9.37 million in funding for construction which includes $7.25 million in Federal Safety In -lieu Funds that is in the process of being de -federalized through METRO and $1.85 million in METRO Prop C Funds and the City of Industry has committed $8.21 million toward construction of this project. With project funds totaling $17.58 million, there is an estimated funding shortfall (deficit) of $2.52 million based on a total cost of $20.1 million to construct and complete the project. In the Betterment Agreement Diamond Bar has updated the exhibit dealing with the financial summary/analysis and in order to work within the current available funding resources of $17.58 million the defined improvements are proposed to be done in two construction phases: Phase 2 includes construction of the westbound onramp and eastbound off ramp at a cost of $14.25 million. This phase is fully funded and estimated to last about 10 months. Phase 2 includes construction of the eastbound onramp as well as, removal of the existing on/off ramp at Brea Canyon Road. The construction period for Phase 2 is estimated to last about eight (8) months, but with a cost of $4.75 million plus the previously mentioned utility relocation cost as well as, the Caltrans IQA cost, that funding shortfall is estimate to be in the neighborhood of $2.52 million. Because of this funding shortfall amount of $2.52 million the City of Industry has amended the Betterment Agreement to provide an opportunity for any party to terminate this agreement and not commence with Phase 2 construction; however, the Betterment Agreement that was approved by City of Industry's City Council on August 11 does not contain several additional provisions which are in the Betterment Agreement being presented to the Diamond Bar City Council this evening. The agreement presented this evening accounts for not only the funding shortfall but Industry's previous commitment to identify funds to fill that shortfall. Staff has been working very closely with the City Attorney to include the following amendments to the revised Betterment Agreement which are: 1) The inclusion of ACE's commitment to reimburse the City of Diamond Bar for their 3 percent administration fee (about $225,000) that METRO wants to charge Diamond Bar for repurposing the federal dollars in order to de -federalize the money (federal dollars to local funds) as Exhibit B and the letter dated August 1, 2016 from ACE; 2) Exhibit C which is the City of Industry's commitment to LA County METRO to fill or close any funding gap on the Lemon Avenue Interchange project (letter dated June 27, 2016); 3) There is languages, provisions and clarifications AUGUST 16, 2016 PAGE 14 CITY COUNCIL regarding the Notification and Termination processes prior to Phase II; and, 4) In Exhibit A, staff has removed any reference for any specific party to close the funding gap. All of these amendments are necessary because staff does not want to become contractually obligated to contribute any additional money to close this funding gap. As staff firmly believes, these regional freeway improvements provide benefits to the Caltrans facility and are necessary as a result of project mitigations with the City of Industry's years of development activities to the north and east of the City. This project was a substitution for the required mitigation at the intersection of Golden Springs Drive and Brea Canyon Road. Staff believes with all of the funding commitments provided by both cities, Diamond Bar has already contributed substantially and should not spend any additional monies toward completion of this project. In order to move ahead with the project without delay, staff recommends that the City Council approve the Betterment Agreement so that ACE can proceed with building the westbound onramp and eastbound off -ramp at a cost of $14.25 million; however, in order to do the eastbound onramp at a cost of $4.75 million, other stakeholders need to fill the shortfall gap/deficit of $2.52 million. Further, staff believes that Diamond Bar should continue work efforts over the next 10-12 months for others to close this funding gap. MPT/Lin said he agrees that it is good that ACE is willing to take over the construction management as part of the project. Typically, a change order is for a small amount and this agreement includes a very large amount for the change order so did ACE already have the Fairway Grade Separation project bid out. PWD/Liu responded "yes." MPT/Lin asked how ACE would then negotiate a change order that is $20 million in size. CM/DeStefano explained that the change order that ACE negotiated may seem unique to Diamond Bar but apparently it was within the boundaries of their standards and practices. They approved that change order at their last board meeting a couple of weeks ago and whatever the details of that accomplishment were they have reached it through an agreement with their contractor and now through their legal counsel and governing board. MPT/Lin said it is likely that if the change order is less than $19 million and there will not be a shortfall. CM/DeStefano said No, the construction cost is $20.1 million. It actually would have been higher had this stayed with Caltrans because Caltrans administrative overhead and lack of any interest in meeting a schedule AUGUST 16, 2016 PAGE 15 CITY COUNCIL would have caused additional dollars to fall on the project. The timing would have been worse and the gap would likely have grown. MPT/Lin asked if the change order had already been negotiated. CM/DeStefano responded Yes, and that the ACE Board of Directors approved the change order with the contractor at their last board meeting a week or two ago. MPT/Lin said that in order for ACE to take on this additional task to relieve the traffic congestion caused by the project it seems to him that this interchange would have to be built prior to their working on the grade separation. CM/DeStefano explained that ACE does not want to have both roadways restricted in vehicle/truck movement at the same time. By doing this under one project they can schedule and work through the phases much easier than working with Caltrans as a separate construction authority which is advantageous to ACE. PWD/Liu stated that the tentative construction schedule staff received from ACE is that assuming the Betterment Agreement was executed one month earlier called for an 18 -month schedule with completion of the project by January 2018. He does not have the schedule for Fairway but ACE wants to make sure that because of the close proximity of these two project locations, having one single contractor managing and constructing the improvements could help alleviate or minimize some of the traffic detour impacts. Hence, to have the Betterment Agreement to be executed by all three entities. Prior to ACE taking over there were discussions about how to coordinate the different construction activities and he believes that Fairway was to take place shortly after the Lemon Avenue project was completed. But as CM/DeStefano mentioned, because of Caltrans delays the Lemon Avenue Interchange construction schedule should have been finished by now (August 2016) and ACE was planning to come in immediately after conclusion of the Lemon Avenue Interchange improvements to complete their project but working with Caltrans, it did not happen. MPT/Lin recommended that PWD/Liu contact the City's engineer to have him look at the scheduling and the potential unnecessary traffic impacts to the City of Diamond Bar as a result of these construction activities. C/Low asked what the worst-case scenario would be for the City should the Council decide to move ahead with this contract and none of the funding came to fruition. Secondly, on Page 9 of the report it indicates that in addition to the $1.421 million shown above, another $1.1 million is needed to fund the remaining utility relocation costs and she wanted to AUGUST 16, 2016 PAGE 16 CITY COUNCIL know if the $1.1 million was part of the $2.52 million shortfall, or if it was in addition to. CM/DeStefano reiterated that it is part of the $2.52 million shortfall. CM/DeStefano stated that with respect to the worst-case scenario, there are a couple of different scenarios. First, ACE, Industry and now Diamond Bar is considering a Betterment Agreement. Each of those Agreements is slightly different in that they each protect their own entity's interest. One of the very first things that will have to be done, assuming the Council approves this with its action tonight bearing in mind that it is important that action be taken tonight, is to go back and finalize the fine print/details and assuming that cannot be done, there is no project. And those that have already contributed hard dollars will have lost those dollars and those that have specified funds, either from the federal government or from METRO, may lose those dollars with the potential for consequences when applications are filed later on down the road so to speak. Traffic and in particular trucks going north on Lemon into the industrial park will not have the mitigation that is necessary. Traffic at Brea Canyon Road and Golden Springs Drive and where the on and off ramps are will not have the traffic mitigation. Staff is not aware of what complications there might be to Industry or to ACE, but to Diamond Bar, those are the things that come to mind. It is likely that this will move forward and find solutions to define details in the three differences within the three Betterment Agreements so that the next major hurdle becomes finding that $2.52 million. So picture an eastbound off ramp at Lemon Avenue and no eastbound on ramp which is what it means to not complete this project. It means that the eastbound on ramp by McDonald's, Chevron and Jack-in-the-Box would remain. Caltrans is not going to like that because it will be very awkward for motorists to find their way through that immediate area. The westbound onramp which is behind Color Marble near the WVUSD Admin Headquarters would be part of the first phase which would move forward as planned. The principle issue in Diamond Bar would be the disjointed on/off ramp situation, some of the access on Lemon Avenue and some of the access at Brea Canyon Road. C/Low said it sounded to her like there were provisions in the agreement that it could be severed i.e. if it were severed then Phase 2 would not get completed. CM/DeStefano said this is a bit unusual. Diamond Bar is entering into an agreement to construct a project for which not all of the funds are available and Diamond Bar is attempting, through staff's recommendations to the Council, to protect the City of Diamond Bar's interest. Staff believes that it has contributed enough money to the project and so too Diamond Bar believes that Industry has committed enough money to the project and staff would like to see this project completed. It has been Council's policy to work toward this project completion for many AUGUST 16, 2016 PAGE 17 CITY COUNCIL years and so staff is asking that the Council approve this item to at least get Phase 1 done but not, through this process, obligate the City of Diamond Bar to contribute any more money and not obligating construction of Phase 2 which means this project would stop after Phase 1 completion if there is not enough money to build Phase 2. C/Low asked for confirmation that this exit strategy was built into the contract. PWD/Liu further explained that there are a couple of additional considerations such as how Caltrans will look at these conditions. Assuming that only Phase 1 is completed (the eastbound off ramp and westbound on ramp) will Caltrans accept this non-standard arrangement i.e. that it concludes with an eastbound off ramp without the eastbound onramp. Without proceeding into Phase 2 (the new eastbound onramp) there will be two separate eastbound off ramps, one at Lemon Avenue and one at Brea Canyon Road operating, how will that work which is the reason he showed the Vicinity Map — those two locations are in very, very close proximity which create operational concerns and issues. Another way to look at this is that over the course of the next 10-12 months Diamond Bar will be asking these questions of Caltrans and they know that this project was started as one project. The approach is to look at this in two phases. But operationally, while he cannot speak for Caltrans he does not believe Caltrans would, in their own interest, not proceed with doing Phase 2 and they will have to be one of the stakeholders that will have to step up, whether that is with METRO or with some other party. The crux of the issue is who are the others who will fill this gap which is built into the provisions and why staff's Exhibit A of the Betterment Agreement strongly spells out everything including additional utility relocation costs as well as, Caltrans Quality Assurance Program costs. CM/DeStefano said he heard PWD/Liu say that Diamond Bar will be asking these questions of Caltrans seeking these dollars and the City is already in that process. In May he met with the Caltrans District Director and has had follow up conversations with him since, while seeking Caltrans' input and financial support. So far that has not been forthcoming but there has been a lot of discussion at the Caltrans level. Today he had a conference call with District 7 senior officials, with State of California Caltrans officials as well as, the City's lobbyist who is helping to find funds and with the City of Industry. Staff is working this matter, negotiating this matter and he does not want to get into public negotiations and affect the City's position, but this is a bit of a game of chess and cards and who will blink first, but there are clearly people who need to come to the table with their pocketbook for a project that benefits their roadway system and staff believes that Diamond Bar and Industry have spent enough money and others need to step up and fill this gap and what staff will be working very hard to do is to get that accomplished. But to C/Low's point, if staff is not AUGUST 16, 2016 PAGE 18 CITY COUNCIL able to do so, there is no obligation of the City of Diamond Bar to build out Phase 2. C/Low questioned that if only Phase 1 were completed would the City see an observable improvement in the traffic situation. CM/DeStefano said that it should relieve the traffic congestion of the major vehicles (trucks) coming off of the freeway at Brea Canyon Road turning left to take Brea Canyon Road north into the Industrial Park in the City of Industry. Slow down the number of vehicles that are getting off the freeway between Jack-in-the-Box and McDonald's who are making a right turn to swing back to Lemon to go to the Industrial Park in the City of Industry. C/Low asked if staff has identified that this is a major part of the City's congestion. CM/DeStefano said it is because trucks are big, they are slow and they destroy the roadway. M/Lyons asked for confirmation that by approving the Betterment Agreement as recommended by staff Phase 1 would be done and Phase 2 would not be guaranteed but there may be a way to negotiate the shortfall funding so that it could be completed. How did this plan originate when money was not available to complete it? CM/DeStefano said it is a perfect question because the answer boggles the mind. This project was originally a fully -funded Caltrans project — a Diamond Bar project because it is within the City of Diamond Bar, but the project was to be managed and constructed by Caltrans. Caltrans took many, many, many more years than anyone thought necessary to acquire tiny pieces of property behind some of the homes where the eastbound off ramp would take place. That not only increased the estimated cost (about double) it increased the time and any development project, whether it is a private developer or in this case, a public development, time is more critical than any other factor. The time started to increase construction costs and the time also then did something that was even more devastating which was that Caltrans frequently changes its development standards (thickness of the concrete, etc.) and when Caltrans started to change its standards guess which project then had to be redesigned to meet the new standards which, by the way, cost more. So, the right-of- way phase took three and one-half years and the design phase took seven years, two to three times the normal time period for such a project. This is not that complicated a project, but because it was a Caltrans project, Diamond Bar did not have that level of control. The time created the cost increases because it was occurring concurrently with the changes in standards that created cost increases. One of the areas of AUGUST 16, 2016 PAGE 19 CITY COUNCIL consideration earlier this year was to try and roll back some of those standards because this is not a major intersection like the 605/10 where there are enormous bridges, etc. where the standards would be more important. The City tried to get Caltrans to agree to use the standards that were in place when the project was designed and went all the way to the State Department of Transportation and it was denied which created more time, more money and that is why it is now out of whack. That is why staff is recommending and have the good fortune to have ACE step up and wish to build it for us because Diamond Bar has a local relationship with ACE that built the Brea Canyon Road undercrossing and Diamond Bar used to be a Board Member of ACE. ACE is much more agile, much more budget and cost conscious and they can do this project through an administrative amount far cheaper than Caltrans was suggesting they would need. At one point, Caltrans administrative costs were 30 percent of the project budget which is outrageous and was one of his primary comments and complaints to the Caltrans District Director. All that said, it is where it is and there is still an interest in seeing the project move forward and staff is still recommending that it move forward but there is this issue of the funding gap. PWD/Liu said that prior to this Betterment Agreement Council approved the Caltrans AAA Agreement for Caltrans to advertise, award and administer this construction contract in September 16, 2014. At that time, had the project moved forward, the construction cost was about $13 million. It was only at the beginning of this year at the conclusion of the runway phase staff was surprised that not only had the standards changed but that construction costs had increased from $13 million to $19 million. On top of that, Caltrans construction management costs increased from $3.7 to $5.7 million and that is a frustration with the State of California that they cannot be counted on to deliver what they promise. C/Tye said that while he glazes over when hearing certain terms, staff got his attention about an administrative fee to be charged for repurposing federal safety -lieu funds in order to de -federalize the Lemon Avenue Interchange. Only the federal government would come up with repurposing federal dollars that they got from us and de -federalizing the funds. Why would Diamond Bar or anybody pay a quarter of a million dollars to have federal funds re -purposed? CM/DeStefano responded that it is simply the "color" of the money. Federal money is a particular color. Diamond Bar got the money but METRO is holding it. In order for it to change its "color" METRO has an arbitrary 3 percent administrative fee. It is Diamond Bar's money. Congressman Miller got it for the City but has a 3 percent administrative fee for doing nothing and Diamond Bar refused to pay it. ACE stepped up and said they would pay it. It is ridiculous for ACE to pay it but it is not the City of Diamond Bar because it is staff's position that the City Council and AUGUST 16, 2016 PAGE 20 CITY COUNCIL this community have contributed enough dollars. Being a different color allows that the money be used differently. The swapping or changing of the color made it easier for ACE to use the money but it came with a cost that doesn't match the manpower associated with changing the color of the money but it was the fee required of that agency. Again, Diamond Bar is not paying the 3 percent. C/Tye said that if the funds actually left the federal government could they come directly to Diamond Bar. CM/DeStefano said No, not in this circumstance because they are the mothership for those kinds of dollars for transportation projects of this size and larger in this region. C/Tye said that the money went to METRO and they are sitting on it earning interest and they want to charge Diamond Bar. CM/DeStefano said he was not sure about the interest part of it but to allow for the swap in the manner discussed to actually make it easier for projects to get done, there was this fee. MPT/Lin said that all things considered this is a problem for which the City might take a calculated risk and asked why staff would not move $250,000 to Phase 1 to fix the traffic signal instead of risking that it not be completed if Phase 2 is not constructed. CM/DeStefano asked if MPT/Lin was referring to the new traffic signal at the new Lemon Avenue ramp because it will be a fully signalized intersection. MPT/Lin said that all things considered, this appears to him to be the best way to move forward at this time. MPT/Lin moved, C/Low seconded, to approve a Betterment Agreement with the Alameda Corridor -East Construction Authority and The City of Industry for Lemon Avenue Interchange Improvements to be done in conjunction with the Fairway Drive Grade Separation Project as recommended by staff. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Tye, MPT/Lin, M/Lyons NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Herrera AUGUST 16, 2016 PAGE 21 CITY COUNCIL 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Tye reminded everyone that school is back in session and hoped that everyone would drive very carefully. He thanked LA County Fire Chief Daryl Osby and County Supervisors for doing everything they needed to do to bring in more Super Scoopers as we proceed through the most dangerous fire season in his memory. It was in 2007 that the Super Scoopers were credited with savings homes in Diamond Bar during the Triangle Fire. He works with On Point Wealth Partners at UBS Financial Services and customer service is their focus. Nothing is more -important than taking care of clients. During business hours anyone who calls will talk with a real person which leads him to his complete frustration with Frontier Communications. If he is frustrated he believes he mirrors what other people feel and they too are having trouble with Frontier Communications. Since July with 11 contacts speaking to people in three states for more than four hours he still does not have an answer to what he owes them. He was charged a termination fee he does not believe he owes and no one hears him say that. One gentleman was very pleasant and offered that for this bill of $145.92 that they could work out a payment plan paying $10 a month until it was paid. The issue is not whether he can afford to pay them the last bill, the issue is that there is disagreement about how much he owes them. So if he is correct and he believes he is, many people in the community are having problems with this franchisee. The reason he brings it up under Council Comments is because Diamond Bar is paid a franchise fee and they are a vendor to the City and the City should make sure residents are getting what they pay for and not complete aggravation. Anyone who is having difficulty, please call Asst. to CM/Santos at 909-839-7013. He has also asked Supervisor Knabe's office to get involved and perhaps Asst. to CM/Santos could coordinate with his office as well to see if somebody from Frontier Communications could respond face-to-face. He wished everyone a safe and happy Labor Day. C/Low congratulated the Girls' Softball team members. She thanked the Parks and Recreation Department for a great job this summer in putting on the Concerts in the Park and Movies under the Stars which were well -attended, with good community participation and a lot of community spirit. She wished everyone a happy Labor Day. MPT/Lin said that last Thursday he was at the Castaway Restaurant in Burbank attending the LA County's League of Cities Annual Dinner where he represented the City and gave a Certificate to outgoing President Carol Chen. The new President of the League is Harry Klein, the Mayor of the City of Burbank. He was sitting next to a mayor who told him he thought Diamond Bar was in Orange County. He told him no, that Diamond Bar is in LA County even though it has been ignored by the County all of these years. AUGUST 16, 2016 PAGE 22 CITY COUNCIL M/Lyons thanked her colleagues for their thoughtful discussion on Item 8.2 which was a lot to digest and she thanked staff for their preparation and attempt to clarify and simplify a very difficult issue. The Walnut Valley Water District has indicated that due to conservation efforts and heavier rain and snow in northern California, the District approved a downgrading to a Stage 1 water supply shortage which means that people may now water outdoors three times a week instead of twice a week. Everyone knows and loves Olympian soccer player Alex Morgan from Diamond Bar. M/Lyons just found out that Diamond Bar's own Eva Lee is on the Badminton Doubles Team in the Olympics which was exciting. She thanked PWD/Liu and his staff for coming up with a solution for residents who live in the Washington Street/Lincoln Avenue area for the big -rigs that have ended up in their neighborhood and have had trouble turning around to exit the neighborhood and damaged property. She knows that the residents will be very happy that the problem has been eliminated. Restaurant Week is October 8-14 and staff has been working very hard with the Chamber of Commerce to recruit restaurants for this event. She sees today that Guacs Restaurant has been added and although not yet open will be open by Restaurant Week. There are almost 100 restaurants in Diamond Bar and she hopes that a good portion will participate in the program. She echoed C/Low's comments thanking staff for a great summer. Everyone enjoyed the concerts, the movies and the 4th of July Blast. ADJOURNMENT: With no further business to conduct, M/Lyons adjourned the Regular City Council Meeting at 8:31 pm to September 20, 2016. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of 2016. NANCY LYONS, MAYOR Agenda No. 6.3 CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING JULY 14, 2016 CALL TO ORDER: Vice-Chair/Mehta called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Garg led the Pledge of Allegiance. ROLL CALL: Commissioners Mahendra Garg, Shokoufeh Mirzaei, Cynthia Quan, and Vice -Chair Surendra Mehta Absent: Chairman Ed Pechy was excused Also Present: David Liu, Public Works Director; Kimberly Young, Senior Civil Engineer; Christian Malpica, Associate Engineer; Fabian Aoun, Assistant Engineer; and Marcy Hilario, Administrative Coordinator. I. APPROVAL OF MINUTES: A. Minutes of the June 9, 2016 Regular Meeting C/Quan moved, C/Mirzaei seconded, to approve the Regular Meeting Minutes of the June 9, 2016. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Garg, Quan, VC/Mehta NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Mirzaei ABSENT: COMMISSIONERS: Chair/Pechy If. PUBLIC COMMENTS: None III. ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: 1. Citations: April, May and June 2016 2. Collisions: April, May and June 2016 3. Street Sweeping: April, May and June 2016 JULY 14, 2016 PAGE 2 T&T COMMISSION C/Quan noted the trend in increasing number of parking citations for street sweeping. PWD/Liu responded that there is additional parking enforcement support, which results in more citations issued this year. Typically, 200 to 300 tickets were issued each month by one parking enforcement officer. VC/Mehta asked if people could be educated more to reduce the amount of citations. PWD/Liu explained that when it comes to enforcement or any services that involve programs in the City, education is an on-going process. He further added that staff regularly reminds the public about street sweeping schedules, as well as working with the City to remain vigilant about obstructing these services by parking on the streets. PWD/Liu said he believes the fine amount for street sweeping violations is comparatively lower than other communities, which may be a reason that residents continue to pay the fine of $40 rather than comply. In addition, violations are issued to only those vehicles that are obstructing the street sweeper. If a vehicle is parked on the street during that four-hour window, but is not obstructing the street sweeper, that vehicle will not be cited. This. is about working with residents to help keep their streets clean and free of debris, all of which are explained on a regular basis. C/Garg asked how much revenue the City collects from street sweeping parking citations. PWD/Liu replied that he would provide that information at the next meeting. VC/Mehta moved, C/Quan seconded, to receive and file the Traffic Enforcement Updates for April, May and June 2016. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: OLD BUSINESS: None NEW BUSINESS: None Garg, Mirzaei, Quan, VC/Mehta None Chair/Pechy STATUS OF PREVIOUS ACTION ITEMS: None ITEMS FROM COMMISSIONERS: None INFORMATIONAL ITEMS: A. Traffic Signal Infrastructure Upgrades Project, Phase I & Phase Il — AE/Malpica reported that sixty percent (60%) of the Phase I project has been. completed, including 90 percent (90%) of fiber optic cable installation, with the exception of a portion along Pathfinder Road. The project has been placed on hold, awaiting delivery of additional communication equipment expected by JULY 14, 2016 PAGE 3 T&T COMMISSION July 281h. Traffic will continue to be monitored once work resumes. The project is scheduled to be completed by the end of August. Also, our traffic engineering consultant has completed 90 percent (90%) of the Phase II draft design plans, which are scheduled to be delivered to staff next week. B. Adaptive Traffic Control Signal System — RFP - AE/Malpica shared that staff has reviewed proposals from five (5) consultants. Based on the review, three (3) consultants were invited for interviews on July 11 at City Hall. These interviews will allow staff to ask additional detailed questions related to the consultant's scope of work, which will allow staff to select the final consultant to assist staff in the procurement/implementation plan for the system. Once the consultant has been selected, the contract will be presented to the City Council at its meeting of August 16. C. Copley Drive/Golden Springs Drive Intersection Enhancements — AE/Malpica stated that The Request for Proposal will be sent out to consultants by next week, with a due date of August 10tH D. Edison Project at Diamond Bar Boulevard/Golden Springs Drive — AE/Malpica indicated that the Edison contractor has completed the backfill of the trenches and sidewalk restoration along Diamond Bar Boulevard, south of Golden Springs Drive. The work area along Golden Springs Drive, at the Diamond Bar Boulevard intersection, is on hold until the final power outage is conducted on July 201h, after which final restoration work will be completed. The following week, travel lanes are scheduled to be re -opened prior to the opening of the school year. E. Area 4 Road Maintenance Project— PWD/Liu reported that the contract for this project has been agendized for the City Council's July 19th meeting. Staff. is recommending award of construction contract to All American Asphalt for this neighborhood which lies north of Pathfinder Road and west of the SR -57 (north western portion of the City). The goal is to complete the portion around the Walnut Elementary School area prior to the beginning of the school year or on weekends if school has resumed fall session. SCE/Young introduced Assistant Engineer, Fabion Aoun, who comes from., David Evans & Associates and is in his third week with the City. AE/Aoun has a great depth of experience in engineering, which has already come into vital importance and play in one of the City's critical projects. Staff is excited to have AE/Aoun on board and will he be a great addition to the Diamond Bar staff. F. Willow Heights Update — SCE/Young shared that this project is nearing completion. The developer is looking to obtain final approval on the last three units within the development and is also working on all final "punch list" items with respect to sidewalks, pavement, etc. The park is also nearing completion. The pedestrian bridge that provides a path overthe flood control channel, from, one side of the park to the trail area, and tot lot play equipment has been JULY 14, 2016 PAGE 4 T&T COMMISSION permitted and is under construction. Once completed, this will conclude construction. However, the maintenance period required for the landscape improvements will remain underway and while the park may appear to be completed, it will need to proceed through the mandatory maintenance period prior to the City accepting the park. The off-site street improvements are`... . awaiting the Edison utility pole relocations and removals. Once the poles are removed, final roadway widening along Brea Canyon Road and Diamond Bar Boulevard will be completed. VC/Mehta asked about an opening date for the park. SCE/Young responded that staff is working with the developer to determine whether the park will open in August/September. G. Entry Monuments at Diamond Bar Boulevard/Temple Avenue and Golden Springs Drive/Calbourne Drive — SCE/Young indicated that these . monuments are currently under design. Completion is anticipated shortly so that plans and specs can be finalized and go out to bid. The goal is to maintain the current design; however, because it is a different location with different median widths and roadway curvature, the architect needs to find the. most ideal positioning for the monument and depending on the width of the median, alterations may be needed to accommodate the width of the median. In addition, the electrical wiring and irrigation needs to be designed to accommodate the new lighting and plants that will be installed. H. Morning Canyon Road Rehabilitation Project— PWD/Liu relayed that plans and specs are being finalized and staff intends to begin advertising in the next week or two. It is anticipated that Council can award the construction contract at their August 16th meeting. Construction is slated to begin in September, with completion prior to Thanksgiving. Staff will be communicating with the church and neighborhood residents as this project moves forward. VC/Mehta asked how much of the street would be reduced due to construction. PWD/Liu responded about 16 feet from the parking area. A two- lane road will remain. I. Lemon Avenue Interchange Project— SCE/Young reported that over the last month, there have been developments with respect to getting this project underway. Staff was approached by the Alameda Corridor East Construction Authority (ACE), the agency that has been tasked with constructing the San Gabriel Valley grade separation projects, asking to take over the project rather than the proposal to have Caltrans administer the project. This would be beneficial because ACE needs the interchange constructed before they can close Fairway Drive for the grade separation project. By ACE taking over the project with their current contractor doing the Fairway Grade Separation, staff was able to expedite getting the plans approved. All that is needed at this point is a permit from Caltrans rather than all of the additional approvals and reviews that would have been warranted had Caltrans administered the. project. Staff submitted the application for the Caltrans permit and expects to . JULY 14, 2016 1PAGE 5 T&T COMMISSION receive the permit. within the next couple of weeks rather than months. In the meantime, the cities of Diamond Bar and Industry and ACE will be working on a three party agreement to have ACE formally take over the project for construction. PWD/Liu added that the project will likely commence February/March 2017 and conclude in about a year and a half. SCE/Young further explained that the current designation of the truck route along Golden Springs Drive between Brea Canyon Road and Lemon Avenue will be removed once the interchange is constructed so trucks will no longer be permitted to use Golden Springs Drive between Brea Canyon Road and Lemon Avenue. J. SR -57160 Confluence Project — SCE/Young reported that construction continues on the westbound on-ramp on the freeway side and within the vacant parcel adjacent to the vacant Honda parcel. Striping along Grand Avenue remains and congestion continues to occur along Grand Avenue for . southbound vehicles because of the phasing. Caltrans is attempting to manage the signal timing; however, because of the split phase requirement, they are restricted to having one leg of the intersection at a time with a green light. The westbound off -ramp phase of the project is in the process of getting Caltrans approval to proceed with construction because it is funded by the federal TIGER grant. Once the authorization is received, construction will begin. K. TR 63623 — South Pointe Residential Development — SCE/Young stated that the project continues with grading, storm drain and sewer improvements. The model homes will be submitted shortly. Lennar is looking to get the building plan check expedited in order to have the models open by the end of 2016. The park precise grading plans are under review and nearing' completion so that grading for Larkstone Park can begin. The goal is to have the park constructed during the selling of the units as an amenity for families with children to consider the residential development even though it will be a public park. The developer is eager to push this development forward to buildout and sell out as soon as possible. L. Grand Avenue/Golden Springs Drive Intersection Improvements Update SCE/Young shared that this project continues in the design phase. Staff is working closely with the landscape architect to bring the same elements at the Grand Avenue/Diamond Bar Boulevard intersection to the Grand Avenue/Golden Springs Drive intersection including pavers, traffic signal poles and other landscape and hardscape features. M. Washington Street Cul -de -Sac at Lincoln Avenue Project - PWD/Liu reported that this afternoon, the plans and specifications were approved for this project, which will discourage truckers from turning into Washington Street, which is a cul-de-sac. The project will go out to bid next week with construction commencing in early September. Staff hopes to complete the construction sometime in October. JULY 14, 2016 PAGE 6 T&T COMMISSION C/Quan asked if the K -mart property was under development. PWD/Liu replied that the Community Development Department received plans for the site last week and staff is working closely with the developer. Further details will be available once the project goes to the Planning Commission for consideration. VI. SCHEDULE OF FUTURE CITY EVENTS: As presented in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, VC/Mehta adjourned the meeting at 8:00 p.m. The foregoing minutes are hereby approved this 8 day of 2016. Respectfully Submitted, Da ' G. Liu, Secretary Attest: Vice -Chairman Surra Mehta CITY COUNCIL Agenda # F _4 Meeting Date: September 20, 2016 AGENDA REPORT TO: Honorable Mayor and Members the City Council FROM: James DeStefano, City Ma a TITLE: Ratification of Check Register date August 11, 2016 through September 14, 2016 totaling $ 2,131,130.81 RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 2,131,130.81 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated August 11, 2016 through September 14, 2016 for $ 2,131,130.81 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa Allen Accounting Technician REVIEWED BY: Finance Director Attachments: Affidavit and Check Register — 08/11/16 through 09/14/16. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated August 11, 2016 through September 14, 2016 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $1,631,996.69 Community Org Support Fund $5,300.00 General Plan Revision Fund $13,252.98 OPEB Reserve Fund $750.00 Prop A - Transit Fund $62,859.75 Prop C - Transit Tax Fund $36,267.29 Intergrated Waste Management Fund $50,387.12 Comm Dev Block Grant Fund $328.00 LLAD 38 Fund $27,774.05 LLAD 39 Fund $23,932.93 LLAD 41 Fund $33,123.38 Used Motor Oil Blk Grt $632.50 Capital Imp Projects Fund $236,077.09 Vehicle Maint/Repl Fund $2,238.03 Building Fac & Maint Fund $6,211.00 $2,131,130.81 Signed: Dianna Honeywell Finance Director SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between '20160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- 10100 117453 08/11/16 AIPARTYR Al PARTY RENTALS 0015350 42130 EQ RENTAL -4TH OF JU 10100 117453 08/11/16 AIPARTYR Al PARTY RENTALS 0015350 42130 EQ RENTAL -4TH OF JU 10100 117453 08/11/16 AIPARTYR Al PARTY RENTALS 0015350 42130 EQ RENTAL -4TH OF JU TOTAL CHECK 0.00 2,364.50 0.00 10100 117454 08/11/16 AAAFLAG AAA FLAG AND BANNER 0014093 41200 SUPPLIES -CITY HALL 10100 117455 08/11/16 AMERICOM AMERICOMP GROUP 0014070 41200 PRINTER -TONERS 10100 117455 08/11/16 AMERICOM AMERICOMP GROUP 0014070 45000 PRINT SVCS-I.T. 10100 117455 08/11/16 AMERICOM AMERICOMP GROUP 0014070 41200 PRINTER -TONERS 10100 117455 08/11/16 AMERICOM AMERICOMP GROUP 0014070 41200 PRINTER -TONERS TOTAL CHECK 0.00 351.00 0.00 10100 117456 08/11/16 AMIRAZOD GHOLAM R AMIRAZODI 0015551 45221 CONSULTANT SVCS-JUL 10100 117456 08/11/16 AMIRAZOD GHOLAM R AMIRAZODI 0015551 45221 CONSULTANT SVCS-JUL TOTAL CHECK 0.00 400.00 0.00 10100 117457 08/11/16 ASCENCIO GRACE ASCENCIO 001 34720 RECREATION REFUND 10100 117458 06/11/16 BAIDOOK KWAME BAIDOO 001 23002 FACILITY REFUND-PNT 10100 117459 06/11/16 BERMANJE JEAN BERMAN 001 34730 RECREATION REFUND 10100 117460 08/11/16 BEYONDTR BEYOND TRUST SOFTWA 0014070 42205 MAINT SVCS-SCRTY CM 10100 117461 06/11/16 CAREFORT CARE FOR THE CHILDR 001 23012 REFUND -CURB PAINTIN 10100 117462 08/11/16 CHARTER CHARTER OAK GYMNAST 0015350 45320 CONTRACT CLASS-SUMM 10100 117463 08/11/16 CHENETHA ETEAN CHEN 001 34780 RECREATION REFUND 10100 117464 08/11/16 CHOUMAOL MAO LIN CHOU 001 34720 RECREATION REFUND 10100 117465 08/11/16 CONCELEN ELENA MARCOS CONCEP 001 34780 RECREATION REFUND 10100 117466 08/11/16 HALLFORE DAVID EVANS AND ASS 0015551 45223 PROF.SVCS-PLAN CHEC 10100 117467 08/11/16 DEPTOFJU DEPARTMENT OF JUSTI 0014060 42345 PROF.SVCS-H/R 10100 117469 08/11/16 DODORIS DORIS DO 001 36615 FACILITY REFUND -DEC 10100 117470 08/11/16 DOGDEALE DOG DEALERS INC 0015350 45320 CONTRACT CLASS-SUMM 10100 117472 08/11/16 EDD EMPLOYMENT DEVELOPM 0014060 40093 UNEMPLYMNT BNFT CHR 10100 117473 08/11/16 FAIRDOMI MARJORIE FAIR DOMIN 001 34720 RECREATION REFUND 10100 117474 08/11/16 FRONTIER FRONTIER COMMUNICAT 0014070 42125 PH.SVCS-SRST CH2 10100 117474 08/11/16 FRONTIER FRONTIER CONMUNICAT 0014070 42125 PH.SVCS-HERITAGE 10100 117474 08/11/16 FRONTIER FRONTIER COMMUNICAT 0014070 42125 PH.SVCS-SRST CHI 10100 117474 08/11/16 FRONTIER FRONTIER COM.MUNICAT 0015333 42125 PH.SVCS-DBC EMERG TOTAL CHECK PAGE NUMBER: 1 ACCTPA21 SALES TAX AMOUNT 0.00 30.25 0.00 546.37 0.00 1,899.63 0.00 2,476.25 0.00 1,104.90 0.00 129.71 0.00 2,364.50 0.00 217.89 0.00 713.93 0.00 3,426.03 0.00 3,780.00 0.00 4,788.00 0.00 8,568.00 0.00 102.00 0.00 100.00 0.00 27.00 0.00 6,751.06 0.00 1,000.00 0.00 351.00 0.00 139.00 0.00 102.00 0.00 139.00 0.00 340.08 0.00 367.00 0.00 400.00 0.00 52.80 0.00 1,025.00 0.00 51.00 0.00 160.45 0.00 176.61 0.00 792.20 0.00 355.75 0.00 1,485.01 SUNGARD PENTAMATION INC PAGE NUMBER: 2 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117476 08/11/16 GOVIS GOVIS LLC 0014070 42205 ANNL MAINT-TRANSIT 0.00 5,000.00 10100 117477 08/11/16 GRANICUS GRANICUS INC 0014070 44030 MONTHLY SVCS-AUG 16 0.00 1,000.00 10100 117476 08/11/16 HARDYHAR HARDY & HARPER INC 0015554 45506 REPAIR SVCS-PARKS 0.00 3,117.10 10100 117478 08/11/16 HARDYHAR HARDY & HARPER INC 0015554 45506 REPAIR SVCS-LEMON A 0.00 6,990.00 10100 117478 08/11/16 HARDYHAR HARDY & HARPER INC 0015554 46410 REPAIR SVCS-PARKS 0.00 67,500.00 TOTAL CHECK 0.00 77,607.10 10100 117479 08/11/16 HARTANPO CAROL HARTANTO 001 34760 RECREATION REFUND 0.00 160.00 10100 117480 08/11/16 HENDKATH KATHERINE HENDERSON 001 34630 REFUND-PR 2016-1812 0.00 163.04 10100 117481 08/11/16 HERNMAUR MAURICIO HERNANDEZ 001 23002 FACILITY REFUND-S/C 0.00 50.00 10100 117482 08/11/16 HINESNAN NANCY HINES 001 34720 RECREATION REFUND 0.00 102.00 10100 117483 08/11/16 HOMEDEPO HOME DEPOT CREDIT S 0015350 41200 SUPPLIES-4TH OF JUL 0.00 154.07 10100 117486 08/11/16 INLINETR INLINE TRANSLATION 0014096 44000 TRANSLATION SVCS 0.00 250.00 10100 117487 08/11/16 JOHNLHUN JOHN L HUNTER & ASS 001 23012 PROF.SVCS-PR 14-368 0.00 67.50 10100 117487 08/11/16 JOHNLHUN JOHN L HUNTER & ASS 001 34650 ADMIN FEE- PR 15-22 0.00 -206.55 10100 117487 08/11/16 JOHNLHUN JOHN L HUNTER & ASS 001 34650 ADMIN FEE-PR 15-225 0.00 -48.60 10100 117487 08/11/16 JOHNLHUN JOHN L HUNTER & ASS 001 34650 ADMIN FEE-PR 14-368 0.00 -12.15 10100 117487 08/11/16 JOHNLHUN JOHN L HUNTER & ASS 001 34650 ADMIN FEE-PR 14-368 0.00 -12.15 10100 117487 08/11/16 JOHNLHUN JOHN L HUNTER & ASS 0015510 44240 J PROF.SVCS-MS4 STRMW 0.00 326.63 10100 117487 08/11/16 JOHNLHUN JOHN L HUNTER & ASS 0015510 44240 PROF.SVCS-MS4 STRMW 0.00 3,875.00 10100 117487 08/11/16 JOHNLHUN JOHN L HUNTER & ASS 0015510 44240 PROF.SVCS-MS4 STRMW 0.00 4,329.37 10100 117487 08/11/16 JOHNLHUN JOHN L HUNTER & ASS 001 23012 ADMIN FEES-PR 14-36 0.00 12.15 10100 117487 08/11/16 JOHNLHUN JOHN L HUNTER & ASS 001 23012 ADMIN FEE-PR 14-368 0.00 12.15 10100 117487 08/11/16 JOHNLHUN JOHN L HUNTER & ASS 001 23012 PROF.SVCS-PR 15-225 0.00 48.60 10100 117487 06/11/16 JOHNLHUN JOHN L HUNTER & ASS 001 23012 PROF.SVCS-PR 16-406 0.00 67.50 10100 117487 08/11/16 JOHNLHUN JOHN L HUNTER & ASS 001 23012 PROF.SVCS-PR 14-368 0.00 67.50 10100 117487 08/11/16 JOHNLHUN JOHN L HUNTER & ASS 001 23012 ADMIN FEE-PR 15-225 0.00 206.55 10100 117487 08/11/16 JOHNLHUN JOHN L HUNTER & ASS 001 23010 PROF.SVCS-PR 15-225 0.00 270.00 10100 117487 08/11/16 JOHNLHUN JOHN L HUNTER & ASS 001 23012 PROF.SVCS-PR 15-225 0.00 1,147.50 TOTAL CHECK 0.00 10,151.00 10100 117486 08/11/16 JOHNSONK KEITH JOHNSON 0015350 45300 D.J. SVCS-LUAU DANC 0.00 350.00 10100 117486 08/11/16 JOHNSONK KEITH JOHNSON 0015350 45300 D.J. SVCS-WESTERN D 0.00 350.00 TOTAL CHECK 0.00 700.00 10100 117489 08/11/16 KALAWARW ARWIN KALAW 001 23002 FACILITY REFUND-DBC 0.00 100.00 10100 117490 08/11/16 KIMKEV KEVIN KIM 001 34630 REFUND-PR 2016-1438 0.00 80.44 10100 117491 06/11/16 KOSASIHH HENDY KOSASIH 001 34780 RECREATION REFUND 0.00 54.00 10100 117492 06/11/16 KUCHIHYI CHIHYIN KU 001 34780 RECREATION REFUND 0.00 139.00 SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND SALES TAX AMOUNT CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 117493 06/11/16 KWIKCOVE KWIK COVERS 0015350 10100 117493 08/11/16 KWIKCOVE KWIK COVERS 0015350 TOTAL CHECK 1,452.19 34630 10100 117494 08/11/16 KWONKYUN KYUNG KWON 001 10100 117495 08/11/16 LACDISAT LA COUNTY DISTRICT 0014020 10100 117496 08/11/16 LANDRYLE LEA LANDRY 001 10100 117497 08/11/16 LEEMINGA MING ALLEN LEE 0015350 10100 117498 08/11/16 LEVYLOUI LOUISE L LEVY 0015350 10100 117498 08/11/16 LEVYLOUI LOUISE L LEVY 0015350 TOTAL CHECK 0.00 293.76 10100 117499 08/11/16 LICHAO CHAO LI 001 10100 117500 06/11/16 LASHERIF LOS ANGELES COUNTY 0014411 10100 117501 08/11/16 THEKOSMO KOSMONT & ASSOCIATE 0014096 10100 117502 08/11/16 LOTZENHI AUDREY LOTZENHISER 001 10100 117503 08/11/16 LYLESMIC MICHAEL LYLES 001 10100 117504 08/11/16 MATTIERI RICK RAYMOND MATTIE 0014095 10100 117506 08/11/16 MOKMEITE MEI TEH MOK 001 10100 117507 08/11/16 MOROOKIA DANIELLE MOROOKIAN 001 10100 117508 08/11/16 MTCALVAR MT CALVARY LUTHERAN 0015350 10100 117509 08/11/16 MUSLIMAM MUSLIM AMERICAN SOC 001 10100 117510 08/11/16 NEXUSIS NEXUS IS INC 0014070 10100 117511 08/11/16 KIDZLOVE NORTH AMERICAN YOUT 0015350 10100 117511 V 08/11/16 KIDZLOVE NORTH AMERICAN YOUT 0015350 TOTAL CHECK 46230 SVC FEE-SERVER/S/CY 10100 117512 08/11/16 OGLEBRUC BRUCE OGLE 001 10100 117513 08/11/16 OVIEDOED EDUARDO OVIEDO 001 10100 117513 08/11/16 OVIEDOED EDUARDO OVIEDO 001 TOTAL CHECK 0.00 10100 117515 08/11/16 PTS PACIFIC TELEMANAGEM 0015556 10100 117516 08/11/16 PAETECCO PAETEC COMMUNICATIO 0014070 PAGE NUMBER: 3 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 41200 SUPPLIES-SNOWFEST 0.00 652.19 41200 SUPPLIES -CONCERTS 0.00 800.00 0.00 1,452.19 34630 REFUND -PR 2016-1784 0.00 81.52 44023 PROF.SVCS-ENFRC CAS 0.00 248.95 34780 RECREATION REFUND 0.00 86.00 45320 CONTRACT CLASS-SUMM 0.00 258.00 45320 CONTRACT CLASS -SUM 0.00 440.64 45320 CONTRACT CLASS-SUMM 0.00 293.76 0.00 734.40 34720 RECREATION REFUND 0.00 102.00 45402 SPCL SVCS -ST SWEEPS 0.00 325.31 44000 PROF.SVCS-ECON DEV 0.00 2,723.50 23002 FACILITY REFUND -DBC 0.00 100.00 23002 FACILITY REFUND-REA 0.00 50.00 44000 PROF.SVCS-CONCERTS 0.00 700.00 34720 RECREATION REFUND 0.00 102.00 23002 FACILITY REFUND-M/H 0.00 50.00 42140 FACILITY RENTAL -GYM 0.00 5,075.00 23002 FACILITY REFUND -PTR 0.00 50.00 46230 SVC FEE-SERVER/S/CY 0.00 600.00 45320 CONTRACT CLASS -SPAS 0.00 1,665.00 45320 CONTRACT CLASS-SPRI 0.00 -1,665.00 0.00 0.00 34720 RECREATION REFUND 0.00 102.00 23002 FACILITY REFUND -DHC 0.00 500.00 23002 FACILITY REFUND -DBC 0.00 550.00 0.00 1,050.00 42125 PARK PAY PHONES -AUG 0.00 495.84 42125 LONG DIST PH. SVCS 0.00 1,879.08 SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120160811 00:00:00.000' and 120160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND SALES TAX AMOUNT CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION 10100 117517 08/11/16 PALLOTTA BONNIE PALLOTTA 001 10100 117518 08/11/16 PINEDALI LIZETTE PINEDA 0015350 10100 117519 08/11/16 RFDICKSO R F DICKSON COMPANY 0015554 10100 117520 08/11/16 RAMOSIGL IGLAL RAMOS 001 10100 117521 08/11/16 ROBLMARG MARGARET ROBLES 001 10100 117522 06/11/16 RODERICK SANDY RODERICK 001 10100 117523 08/11/16 ROMENICO NICOLE ROMERO 001 10100 117524 08/11/16 SALAZARG GRISELDA SALAZAR 001 10100 117524 08/11/16 SALAZARG GRISELDA SALAZAR 001 TOTAL CHECK FACILITY REFUND-S/C 0.00 50.00 10100 117525 08/11/16 SANDJACK JACKIE SANDOVAL 001 10100 117526 08/11/16 SANGCAPZ ZENAIDA SANGCAP 001 10100 117526 08/11/16 SANGCAPZ ZENAIDA SANGCAP 001 TOTAL CHECK 42315 MEMBERSHIP DUES 0.00 10100 117528 08/11/16 SCANNATO SCAN NATOA 0014095 10100 117530 08/11/16 SINGGURD GURDAYAL SINGH 001 10100 117530 08/11/16 SINGGURD GURDAYAL SINGH 001 TOTAL CHECK 42126 ELECT SVCS-T/CONTRO 0.00 10100 117531 08/11/16 SCE SOUTHERN CALIFORNIA 0015510 10100 117531 08/11/16 SCE SOUTHERN CALIFORNIA 0015510 10100 117531 08/11/16 SCE SOUTHERN CALIFORNIA 0015510 10100 117531 08/11/16 SCE SOUTHERN CALIFORNIA 0015510 TOTAL CHECK 3,528.28 42130 ENERGY SURCHARGE 10100 117532 08/11/16 SPARKLET SPARKLETTS 0015556 10100 117532 08/11/16 SPARKLET SPARKLETTS 0015556 10100 117532 08/11/16 SPARKLET SPARKLETTS 0015556 TOTAL CHECK 44.00 34720 10100 117533 08/11/16 SRIBOONW IRENE SRIBOONWONG 001 10100 117534 08/11/16 SWANKMOT SWANK MOTION PICTUR 0015350 10100 117535 08/11/16 SYMPRO SYMPRO 0014070 10100 117536 08/11/16 TAMSIUKI SIU KI TAM 0015350 10100 117537 08/11/16 TELEPACI TELEPACIFIC COMMUNI 0014070 10100 117538 08/11/16 TERRYBER TERRYBERRY 0014060 PAGE NUMBER: 4 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 34720 RECREATION REFUND 0.00 102.00 45320 CONTRACT CLASS-SUMM 0.00 147.60 45501 ST SWEEPING SVCS 0.00 12,981.15 34720 RECREATION REFUND 0.00 102.00 34720 RECREATION REFUND 0.00 102.00 34730 RECREATION REFUND 0.00 27.00 23002 FACILITY REFUND -DBC 0.00 550.00 36618 FACILITY REFUND -DBC 0.00 33.80 23002 FACILITY REFUND -DBC 0.00 1,000.00 0.00 1,033.80 23002 FACILITY REFUND-S/C 0.00 50.00 34730 RECREATION REFUND 0.00 27.00 34720 RECREATION REFUND 0.00 51.00 0.00 78.00 42315 MEMBERSHIP DUES 0.00 80.00 36615 FACILITY REFUND -DBC 0.00 100.00 36615 FACILITY REFUND -DBC 0.00 190.00 0.00 290.00 42126 ELECT SVCS-T/CONTRO 0.00 2,396.48 42126 ELECT SVCS-T/CONTRO 0.00 188.69 42126 ELECT SVCS-T/CONTRO 0.00 196.20 42126 ELECT SVCS-T/CONTRO 0.00 744.91 0.00 3,528.28 42130 ENERGY SURCHARGE 0.00 2.04 42130 EQ RENTAL-S/CYN PK 0.00 12.00 41200 WATER SUPPLIES-S/CY 0.00 29.96 0.00 44.00 34720 RECREATION REFUND 0.00 51.00 45300 MOVIE RENTAL -CONGER 0.00 550.00 42205 ANNL MAINT-MAC SUPP 0.00 4,679.00 45320 CONTRACT CLASS-SUMM 0.00 638.40 44030 T1 INTERNET SVCS-JU 0.00 858.52 41400 SERVICE PIN-H/R 0.00 246.32 SUNGARD PENTAMATION INC PAGE NUMBER: 5 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: tYansaCt.Ck_date between '20160811 00:00:00.0001. and 120160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117539 08/11/16 THECOMDY THE COMDYN GROUP IN 0014070 44000 PROF.SVCS-WK 7/1/16 0.00 113.96 10100 117540 08/11/16 THESAUCE THE SAUCE CREATIVE 0014095 44000 PRINT SVCS-P/INFO 0.00 2,289.00 10100 117540 08/11/16 THESAUCE THE SAUCE CREATIVE 0015350 45300 BANNERS -CONCERTS 0.00 136.25 TOTAL CHECK 0.00 2,425.25 10100 117541 08/11/16 ADELPHIA TIME WARNER CABLE 0014070 44030 PH.SVCS-CITY HALL 0.00 75.95 10100 117541 08/11/16 ADELPHIA TIME WARNER CABLE 0014070 44030 PH -SVCS -DBC 0.00 102.42 10100 117541 08/11/16 ADELPHIA TIME WARNER CABLE 0014070 44030 PH.SVCS-CITY HALL 0.00 189.95 10100 117541 08/11/16 ADELPHIA TIME WARNER CABLE 0014070 44030 PH.SVCS-CITY HALL 0.00 336.18 10100 117541 08/11/16 ADELPHIA TIME WARNER CABLE 0014070 44030 PH.SVCS-21810 COPLE 0.00 1,040.00 TOTAL CHECK 0.00 1,744.50 10100 117542 08/11/16 TNTPRINT TNT PRINTING 0015350 42110 PRINT SVCS -YOUTH SP 0.00 813.75 10100 117543 08/11/16 HASLERIN TOTAL FUNDS BY HASL 0014090 42120 POSTAGE -CITY HALL 0.00 5,010.00 10100 117544 06/11/16 TSENGGEO GEORGE TSENG 001 34760 RECREATION REFUND 0.00 160.00 10100 117545 08/11/16 UNITEDDA UNITED DATA SERVICE 0014070 45000 STORAGE SVCS-I.T. 0.00 568.50 10100 117546 08/11/16 USHEALTH US HEALTHWORKS MEDI 0014060 42345 PROF.SVCS-H/R 0.00 310.00 10100 117547 08/11/16 VERIZONW VERIZON WIRELESS 0014090 42125 CELL CHRG-P/W,C/S,C 0.00 1,220.69 10100 117548 08/11/16 WVUSD WALNUT VALLEY UNIFI 0015350 42140 FACILITY RENTAL -AEC 0.00 441.00 10100 117549 08/11/16 WAXIESAN WAXIE SANITARY SUPP 0015333 41200 SUPPLIES -DSC 0.00 1,240.65 10100 117550 08/11/16 YANJIAWE JIAWEN YAN 001 23004 FACILITY REFUND -DBC 0.00 81.00 10100 117550 08/11/16 YANJIAWE JIAWEN YAN 001 23002 FACILITY REFUND -DBC 0.00 100.00 TOTAL CHECK 0.00 181.00 10100 117551 08/11/16 YOHANNAN BIJO YOHANNAN 001 34780 RECREATION REFUND 0.00 139.00 10100 117553 08/11/16 VANTAGEP VANTAGEPOINT TRNSFR 001 21106 8/12/16 -LOAN DEDUCT 0.00 3,201.76 10100 117553 08/11/16 VANTAGEP VANTAGEPOINT TRNSFR 001 21106 8/12/16-P/R DEDUCTI 0.00 34,440.99 TOTAL CHECK 0.00 37,642.75 10100 117554 08/12/16 CCAC CITY CLERKS ASSN OF 0014030 42315 RENEWAL DUES-C/CLER 0.00 170.00 10100 117556 08/18/16 ADVANTEC ADVANTEC CONSULTING 001 23012 ADMIN FEES -PR 14-94 0.00 119.70 10100 117556 08/18/16 ADVANTEC ADVANTEC CONSULTING 001 23012 ADMIN FEES -PR 15-28 0.00 396.90 10100 117556 08/18/16 ADVANTEC ADVANTEC CONSULTING 001 23012 PROF.SVCS-PR 14-948 0.00 665.00 10100 117556 08/18/16 ADVANTEC ADVANTEC CONSULTING 001 23012 PROF.SVCS-PR 15-284 0.00 2,205.00 10100 117556 08/18/16 ADVANTEC ADVANTEC CONSULTING 001 34650 ADMIN FEES -PR 15-28 0.00 -396.90 10100 117556 08/18/16 ADVANTEC ADVANTEC CONSULTING 001 34650 ADMIN FEES -PR 14-94 0.00 -119.70 TOTAL CHECK 0.00 2,870.00 10100 117557 08/18/16 AGIACADE AGI ACADEMY CORP 0015350 45320 CONTRACT CLASS-SUMM 0.00 1,271.40 SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: tYansaCt.Cic_date between 120160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND ----DESCRIPTION---- SALES TAX CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 117558 08/18/16 AGGCOMWE AGRICULTURAL COM WG 0014431 10100 117559 08/18/16 AHMEDFAE FAEYZA AHMED 001 10100 117561 08/18/16 ACI AMERICAN CHESS !NST 0015350 10100 117562 08/16/16 AMERITEC AMERITECH BUSINESS 0014090 10100 117563 08/16/16 ANDRADAM MARGARITA ANDRADA 001 10100 117565 08/18/16 ARNOKEIT KEITH ARNOLD 001 10100 117566 08/16/16 BARRETTT THOMAS BARRETT 0015350 10100 117567 08/18/16 BARRIOSS SHERRY BARRIOS 001 10100 117568 08/18/16 BENMEADO BEN MEADOWS 0015340 10100 117569 08/18/16 BESTLTG BEST LIGHTING PRODU 0015556 10100 117570 08/18/16 BIBEARMA BIG BEAR MARINA 0015350 10100 117571 06/18/16 BREAUXKA KATHY BREAUX 0015350 10100 117572 08/18/16 VALLEYCR BRIGHTVIEW LANDSCAP 0015556 10100 117572 08/16/16 VALLEYCR BRIGHTVIEW LANDSCAP 0015556 TOTAL CHECK 42325 QTRLY B/FAST MTG 0.00 10100 117573 08/16/16 BLUESKY CALIFORNIA DINING S 0014060 10100 117574 08/18/16 CAWATERS CALIFORNIA WATERS L 0015333 10100 117575 08/18/16 CDW-G COW GOVERNMENT 0014070 10100 117575 08/18/16 CDW-G CDW GOVERNMENT 0014070 10100 117575 08/18/16 CDW-G COW GOVERNMENT 0014070 TOTAL CHECK 23002 FACILITY REFUND-PNT 0.00 10100 117576 08/16/16 CHANGPEI PEI CHANG 001 10100 117576 V 08/16/16 CHANGPEI PEI CHANG 001 TOTAL CHECK 0.00 23002 FACILITY REFUND -DBC 10100 117577 08/18/16 CONAWAY CONAWAY & CONAWAY I 001 10100 117578 08/18/16 CONSTHAR CONSTRUCTION HARDWA 0015333 10100 117579 08/18/16 CRITTEND CRITTENDEN RESEARCH 0014030 10100 117560 08/18/16 DAVIDEVA DAVID EVANS AND ASS 001 10100 117560 08/18/16 DAVIDEVA DAVID EVANS AND ASS 001 10100 117560 08/18/16 DAVIDEVA DAVID EVANS AND ASS 001 10100 117580 08/18/16 DAVIDEVA DAVID EVANS AND ASS 001 10100 117560 08/18/16 DAVIDEVA DAVID EVANS AND ASS 001 PAGE NUMBER: 6 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 45406 COYOTE CONTROL SVCS 0.00 5,789.51 23002 FACILITY REFUND -DBC 0.00 100.00 45320 CONTRACT CLASS-SUMM 0.00 2,640.00 42100 COPIER SVCS -JUN 201 0.00 1,489.59 34780 RECREATION REFUND 0.00 77.00 23002 FACILITY REFUND-REA 0.00 50.00 45320 CONTRACT CLASS-SUMM 0.00 150.00 34780 RECREATION REFUND 0.00 93.00 41200 SUPPLIES -PARKS & RE 0.00 251.24 41200 SUPPLIES -PARKS 0.00 1,150.14 45310 SR PROG-EXCURSION 0.00 504.00 45320 CONTRACT CLASS-SUMM 0.00 259.20 42210 IRRIGATION REPAIRS 0.00 342.65 42210 IRRIGATION REPAIRS 0.00 589.41 0.00 932.06 42325 QTRLY B/FAST MTG 0.00 244.71 45300 MAINT SVCS -DBC AU 0.00 380.00 41300 COMP EQ-I.T.T 0.00 587.12 42205 COMP EQ-I.T. 0.00 2,039.00 42205 COMP EQ-I.T. 0.00 2,219.30 0.00 4,845.42 23002 FACILITY REFUND-PNT 0.00 100.00 23002 FACILITY REFUND-PNT 0.00 -100.00 0.00 0.00 23002 FACILITY REFUND -DBC 0.00 100.00 41200 SUPPLIES -DBC 0.00 246.82 42320 SUBSCRIPTION RENEWA 0.00 499.00 23012 ADMIN FEES -PR 13-17 0.00 24.30 23012 ADMIN FEES -PR 13-17 0.00 28.30 23012 ADMIN FEE -PR 13-177 0.00 97.20 23012 PROF.SVCS-PR 13-178 0.00 135.00 23012 ADMIN FEES -PR 13-17 0.00 140.94 SUNGARD PENTAMATION INC PAGE NUMBER: 7 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between '20160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117580 08/18/16 DAVIDEVA DAVID EVANS AND ASS 001 23012 PROF.SVCS-PR 13-178 0.00 157.20 10100 117580 08/18/16 DAVIDEVA DAVID EVANS AND ASS 001 23012 PROF.SVCS-PR 14-389 0.00 202.50 10100 117580 08/18/16 DAVIDEVA DAVID EVANS AND ASS 001 23012 PROF.SVCS-PR 12-212 0.00 210.00 10100 117580 08/18/16 DAVIDEVA DAVID EVANS AND ASS 001 23012 PROF.SVCS-PR 13-177 0.00 540.00 10100 117580 08/16/16 DAVIDEVA DAVID EVANS AND ASS 001 23012 PROF.SVCS-PR 13-177 0.00 783.00 10100 117580 08/18/16 DAVIDEVA DAVID EVANS AND ASS 001 34650 ADMIN FEES -PR 13-17 0.00 -140.94 10100 117580 08/16/16 DAVIDEVA DAVID EVANS AND ASS 001 34650 ADMIN FEES -PR 13-17 0.00 -97.20 10100 117580 08/18/16 DAVIDEVA DAVID EVANS AND ASS 001 34650 ADMIN FEES -PR 12-21 0.00 -37.80 10100 117580 08/18/16 DAVIDEVA DAVID EVANS AND ASS 001 34650 ADMIN FEES -PR 14-38 0.00 -36.45 10100 117580 08/18/16 DAVIDEVA DAVID EVANS AND ASS 001 34650 ADMIN FEES -PR 13-17 0.00 -26.30 10100 117580 08/18/16 DAVIDEVA DAVID EVANS AND ASS 001 34650 ADMIN FEES -PR 13-17 0.00 -24.30 10100 117580 08/18/16 DAVIDEVA DAVID EVANS AND ASS 001 23012 ADMIN FEES -PR 14-38 0.00 36.45 10100 117580 08/18/16 DAVIDEVA DAVID EVANS AND ASS 001 23012 ADMIN FEES -PR 12-21 0.00 37.80 TOTAL CHECK 0.00 2,027.70 10100 117581 08/18/16 HALLFORE DAVID EVANS AND ASS 0015510 45227 PROF.SVCS-INSPECTIO 0.00 1,057.80 10100 117581 08/18/16 HALLFORE DAVID EVANS AND ASS 0015510 45227 PROF.SVCS-INSPECTIO 0.00 1,023.50 10100 117581 08/18/16 HALLFORE DAVID EVANS AND ASS 0015510 45227 PROF.SVCS-INSPECTIO 0.00 1,542.00 10100 117581 08/18/16 HALLFORE DAVID EVANS AND ASS 0015510 45227 PROF.SVCS-INSPECTIO 0.00 945.00 10100 117561 08/18/16 HALLFORE DAVID EVANS AND ASS 0015510 45227 PROF.SVCS-INSPECTIO 0.00 1,050.00 10100 117581 08/18/16 HALLFORE DAVID EVANS AND ASS 0015551 45223 PROF.SVCS-PLAN CHEC 0.00 172.61 10100 117581 08/18/16 HALLFORE DAVID EVANS AND ASS 0015551 45223 PROF.SVCS-PLAN CHEC 0.00 345.22 TOTAL CHECK 0.00 6,136.13 10100 117582 08/16/16 DAVIESMA MARIA DAVIES 001 23002 FACILITY REFUND-S/C 0.00 50.00 10100 117583 08/18/16 DAYNITEC DAY & NITE COPY CEN 0015220 42110 PRINT SVCS -PERMITS 0.00 1,571.46 10100 117564 08/18/16 CRUZMERC MERCEDES DE LA CRUZ 001 23002 FACILITY REFUND -DBC 0.00 500.00 10100 117585 08/18/16 DENNISCA CAROL A DENNIS 0014030 44000 PROF.SVCS-CNCL MRG 0.00 100.00 10100 117585 08/18/16 DENNISCA CAROL A DENNIS 0014030 44000 PROF.SVCS-SS/CNCL M 0.00 175.00 TOTAL CHECK 0.00 275.00 10100 117586 08/16/16 DEPTOFTR DEPT OF TRANSPORTAT 0015554 45507 TRAFFIC SIGNAL MAIN 0.00 3,775.88 10100 117588 08/18/16 DBHSHOPE DIAMOND BAR HIGH SC 0015350 42145 PROCEEDS -CITY B/DAY 0.00 239.20 10100 117588 08/18/16 DBHSHOPE DIAMOND BAR HIGH SC 0015350 42145 PROCEEDS -CITY B/DAY 0.00 239.20 TOTAL CHECK 0.00 478.40 10100 117589 08/16/16 DRHSPPA DIAMOND RANCH PPA 001 23002 FACILITY REFUND -DBC 0.00 850.00 10100 117590 08/18/16 DOYICTAE YIC TAE KWON DO 001 23002 FACILITY REFUND-REA 0.00 50.00 10100 117591 08/18/16 ECLECTIC ECLECTIC PRINTING 0015350 41200 SUPPLIES -ADULT B/BA 0.00 347.56 10100 117593 08/18/16 EXTERMIN EXTERMINETICS OF SO 0015556 42210 PEST CONTROL-PANTER 0.00 30.00 i0100 117593 08/18/16 EXTERMIN EXTERMTNETICS OF SO 0015333 45300 PEST CONTROL -GRAND 0.00 40.00 10100 117593 08/16/16 EXTERMIN EXTERMINETICS OF SO 0015556 42210 PEST CONTROL-HERITA 0.00 40.00 10100 117593 08/18/16 EXTERMIN EXTERMINETICS OF SO 0015556 42210 PEST CONTROL -PETERS 0.00 50.00 10100 117593 08/18/16 EXTERMIN EXTERMINETICS OF SO 0014093 42210 PEST CONTROL -CITY H 0.00 50.00 10100 117593 08/18/16 EXTERMIN EXTERMINETICS OF SO 0014093 42210 PEST CONTROL -CITY H 0.00 65.00 SUNGARD PENTAMATION INC .PAGE NUMBER: 8 DATE: 09/14/2016 CITY OF DI.AMOND EAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: tYansaCt.Ck_date between '20160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117593 08/18/16 EXTERMIN EXTERMINETICS OF SO 0015333 45300 PEST CONTROL -GRAND 0.00 75.00 TOTAL CHECK 0.00 350.00 10100 117594 08/16/16 FEDEX FEDEX 001 23010 E/MAIL-FPL 2015-528 0.00 34.10 10100 117594 08/16/16 FEDEX FEDEX 001 23010 E/MAIL-PL 2015-370 0.00 34.10 10100 117594 08/18/16 FEDEX FEDEX 001 23010 E/MAIL-PL 2016-105 0.00 27.18 10100 117594 08/18/16 FEDEX FEDEX 0014030 42120 E/MAIL-GENERAL 0.00 38.35 10100 117594 08/18/16 FEDEX FEDEX 001 23010 E/MAIL-PL 2016-105 0.00 42.10 10100 117594 08/18/16 FEDEX FEDEX 001 23010 E/MAIL-PL 2015-46 0.00 68.20 TOTAL CHECK 0.00 244.03 10100 117595 08/18/16 GAMESTOP GAMESTOP 001 23002 FACILITY REFUND-S/C 0.00 200.00 10100 117595 V 08/18/16 GAMESTOP GAMESTOP 001 23002 FACILITY REFUND-S/C 0.00 -200.00 TOTAL CHECK 0.00 0.00 10100 117596 08/18/16 HARDYHAR HARDY & HARPER INC 0015554 45504 ST REPAIRS-MAY/JUNE 0.00 25,398.10 10100 117596 08/18/16 HARDYHAR HARDY & HARPER INC 0015554 45504 ST REPAIRS-MAY/JUNE 0.00 33,137.70 10100 117596 08/18/16 HARDYHAR HARDY & HARPER INC 0015554 45504 ST REPAIRS-MAY/JUNE 0.00 33,849.00 10100 117596 08/18/16 HARDYEAR HARDY & HARPER INC 0015554 45504 ST REPAIRS-MAY/JUNE 0.00 37,250.90 10100 117596 08/18/16 HARDYHAR HARDY & HARPER INC 0015554 45504 ST REPAIRS-MAY/JUNE 0.00 41,117.60 10100 117596 08/18/16 HARDYHAR HARDY & HARPER INC 0015554 45504 ST REPAIRS-MAY/JUNE 0.00 49,547.70 TOTAL CHECK 0.00 220,301.00 10100 117597 08/18/16 HDLCOREN HDL COREN & CONE 0014050 44000 CAFR STATISTICAL SV 0.00 745.00 10100 117600 08/16/16 INSPERIT INSPERITY 001 23002 FACILITY REFUND-S/C 0.00 200.00 10100 117601 08/18/16 ITALIARA RAVINDRAKUMAR ITALI 001 23002 FACILITY REFUND -DSC 0.00 1,050.00 10100 117602 08/18/16 JIMESTEF STEFANIE JIMENEZ 001 23002 FACILITY REFUND-M/H 0.00 50.00 10100 117602 V 08/18/16 JIMESTEF STEFANIE JIMENEZ 001 23002 FACILITY REFUND-M/H 0.00 -50.00 TOTAL CHECK 0.00 0.00 10100 117603 08/18/16 JORDANJO JOEY JORDAN 001 34730 RECREATION REFUND 0.00 17.00 10100 117604 08/18/16 KENSHARD KENS HARDWARE 0015333 41200 SUPPLIES -DHC 0.00 69.72 10100 117604 08/18/16 KENSHARD KENS HARDWARE 0015556 41200 SUPPLIES -PARKS 0.00 300.97 10100 117604 08/18/16 KENSHARD KENS HARDWARE 0015554 41250 SUPPLIES -RD MAINT 0.00 48.17 10100 117604 08/18/16 KENSHARD KENS HARDWARE 0015554 41250 SUPPLIES -RD MAINT 0.00 106.13 TOTAL CHECK 0.00 524.99 10100 117605 08/18/16 KHANJIAN ELIZA KHANJIAN 001 34760 RECREATION REFUND 0.00 202.00 10100 117606 08/18/16 LACFIREE LAC FIRE POST 19 0015350 45305 FOOD REIMS -CONCERTS 0.00 34.00 10100 117606 08/18/16 LACFIREE LAC FIRE POST 19 0015350 41200 FOOD REIMB-EGG HUNT 0.00 152.00 10100 117606 08/18/16 LACFIREE LAC FIRE POST 19 0015350 45305 FOOD REIMB-CONCERTS 0.00 69.25 TOTAL CHECK 0.00 255.25 10100 117607 08/18/16 LADWIGCL CLAUDIA LADWTG 001 23002 FACILITY REFUND -HRT 0.00 50.00 10100 117608 08/18/16 LEWISENG LEWIS ENGRAVING INC 0014090 42113 CITY TILES 0.00 19.62 10100 117608 08/18/16 LEWISENG LEWIS ENGRAVING INC 0014030 42113 CITY TILES 0.00 19.62 SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: tYansact.ck_date between '20160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME TOTAL CHECK 10100 117609 08/18/16 LOOMIS LOOMIS 10100 117609 08/18/16 LOOMIS LOOMIS TOTAL CHECK FUND/DIVISION ACCNT ----DESCRIPTION---- 0014050 44000 COURIER SVCS-FINANC 0015333 44000 COURIER SVCS -DHC 10100 117611 08/18/16 THEKOSMO KOSMONT & ASSOCIATE 0014096 10100 117612 08/16/16 MAGICALS MAGICAL STEPS ACADE 0015350 10100 117613 08/16/16 MELT MOTION PICTURE LICE 0015350 10100 117614 08/18/16 TRICIANE TRICIA NEGRON 0014050 10100 117615 08/18/16 NESTLEPU NESTLE PURE LIFE DI 0015333 10100 117615 08/18/16 NESTLEPU NESTLE PURE LIFE DI 0015333 TOTAL CHECK 10100 117616 08/18/16 OFFICESO OFFICE SOLUTIONS 0014030 10100 117616 08/18/16 OFFICESO OFFICE SOLUTIONS 0014093 10100 117616 08/18/16 OFFICESO OFFICE SOLUTIONS 0015333 10100 117616 08/18/16 OFFICESO OFFICE SOLUTIONS 0015310 10100 117616 08/18/16 OFFICESO OFFICE SOLUTIONS 0015210 10100 117616 08/18/16 OFFICESO OFFICE SOLUTIONS 0015510 10100 117616 08/18/16 OFFTCESO OFFICE SOLUTIONS 0015220 10100 117616 08/18/16 OFFICESO OFFICE SOLUTIONS 0014090 TOTAL CHECK 10100 117617 08/18/16 OGAOCHRI CHRISTOPHER OGAO 001 10100 117619 .08/18/16 PAIGELAU LAURA PAIGE 001 10100 117620 08/18/16 PENCOENG PENCO ENGINEERING I 0015551 10100 117620 08/18/16 PENCOENG PENCO ENGINEERING I 0015551 TOTAL CHECK 10100 117621 08/18/16 POONMAY MAY BOON 001 10100 117622 08/18/16 PSI PROTECTION ONE INC 0015333 10100 117623 08/18/16 PYROCOMM PYRO COMM SYSTEMS I 0015333 10100 117624 08/18/16 REDDRAGO RED DRAGON KARATE 0015350 10100 117625 06/16/16 REGIONAL REGIONAL CHAMBER OF 0014096 10100 117627 08/18/16 RKACONSU RKA CONSULTING GROU 0014030 10100 117626 08/18/16 SAFEWAYS SAFEWAY SIGN CONRAN 0015554 10100 117629, 08/18/16 SHIHCIND CINDY SHIN 001 44000 PROF.SVCS-ECO DEVLP 45320 CONTRACT CLASS-SUMM 45300 LICENSE-MOVIES/HTRG 42330 REIMB-CALPERS CONE 42130 EQ RENTAL -DBC 41200 SUPPLIES -WATER 41200 SUPPLIES-CMGR 41200 SUPPLIES -CITY HALL 41200 SUPPLIES -DBC 41200 SUPPLIES -COMM SVCS 41200 SUPPLIES-PLNG/B&S 41200 SUPPLIES-P/WORKS 41200 SUPPLIES -BLDG & SFT 41200 SUPPLIES -GENERAL 23002 FACILITY REFUND -HRT 23002 FACILITY REFUND -HRT 45223 PROF.SVCS-PLAN CHEC 45221 PROF.SVCS-PLAN CHEC 23002 FACILITY REFUND-PNT 42210 ALARM SVCS -DBC 42210 ALARM SVCS -DBC 45320 CONTRACT CLASS-SPRI 45000 SERVICE CONTRACT-JU 44000 ADA SELF EVALUATION 41250 ST SIGNS-P/WORKS 34730 RECREATION REFUND PAGE NUMBER: 9 ACCTPA21 SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT 39.24 476.96 476.98 953.96 1,491.85 845.64 575.00 71.90 11.98 64.02 76.00 56.48 70.65 138.96 147.09 200.09 464.84 594.69 960.40 2,633.20 200.00 200.00 412.14 775.00 1,187.14 100.00 43.54 135.00 60.00 1,000.00 4,900.00 883.63 40.00 SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: tYanSaCt.Ck_date between 120160811 00:00:00.000' and 120160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND AMOUNT 45507 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 117630 08/18/16 SIEMENS SIEMENS INDUSTRY IN 0015554 10100 117630 08/18/16 SIEMENS SIEMENS INDUSTRY IN 0015554 TOTAL CHECK 0.00 342.00 10100 117631 08/18/16 SILVERAD SILVERADO STAGES IN 0015210 10100 117632 08/18/16 SINGHSHA SHAWTA SINGH 001 10100 117633 08/18/16 SOCALSAN SO CAL INDUSTRIES 0015556 10100 117635 08/18/16 SCE SOUTHERN CALIFORNIA 0015333 10100 117636 08/18/16 SZOLLOSI GEORGE SZOLLOSI 001 10100 117637 08/16/16 TASC TASC 0014060 10100 117638 08/16/16 TENNISAN TENNIS ANYONE INC 0015350 10100 117639 08/18/16 TENSAEWB BINIAM TENSAEW 001 10100 117639 08/18/16 TENSAEWB BINIAM TENSAEW 001 TOTAL CHECK PROMO CARDS/BANNERS 0.00 707.76 10100 117640 08/18/16 THESAUCE THE SAUCE CREATIVE 0015350 10100 117640 08/18/16 THESAUCE THE SAUCE CREATIVE 0015350 10100 117640 08/18/16 THESAUCE THE SAUCE CREATIVE 0015350 10100 117640 08/18/16 THESAUCE THE SAUCE CREATIVE 0015350 TOTAL CHECK 44030 MONTHLY HOSTING-JUL 0.00 10100 117642 08/18/16 VISIONIN VISION TECHNOLOGY S 0014070 10100 117643 08/18/16 VITUGJAN JANICE VITUG 001 10100 117645 08/18/16 WVWATER WALNUT VALLEY WATER 0015556 10100 117646 08/16/16 BOOSTERC WALNUT/DIAMOND BAR 001 10100 117647 08/18/16 WAXIESAN WAXIE SANITARY SUPP 0014093 10100 117648 08/18/16 WESTCOAS WEST COAST ARBORIST 0015558 10100 117648 08/18/16 WESTCOAS WEST COAST ARBORIST 0015558 10100 117648 08/16/16 WESTCOAS WEST COAST ARBORIST 0015558 TOTAL CHECK 36615 FACILITY REFUND -DBC 0.00 10100 117649 08/18/16 WHITEMAN ROBERT WHITEMAN 001 10100 117649 06/18/16 WHITEMAN ROBERT WHITEMAN 001 TOTAL CHECK 710.00 23012 ADMIN FEES -PR 14-24 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 10100 117651 08/18/16 WILLDANG WILLDAN GEOTEC14NICA 001 10100 117651 08/18/16 WILLDANG WILLIAM GEOTECHNICA 001 10100 117651 08/16/16 WILLDANG WILLDAN GEOTECHNICA 001 PAGE NUMBER: 10 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 45507 TRFFC SIGNAL MAINT 0.00 4,160.00 45507 TRFFC SIGNAL MAINT 0.00 6,059.32 0.00 10,219.32 44220 GENERAL PLAN MTG 0.00 342.00 23002 FACILITY REFUND -DBC 0.00 1,050.00 42130 EQ RENTAL-SUMMTRDG 0.00 363.42 42126 ELECT SVCS -DBC 0.00 9,774.58 34780 RECREATION REFUND 0.00 82.00 42346 FLEX ADMIN SVCS 0.00 100.00 45320 CONTRACT CLASS -SUM 0.00 6,405.70 23002 FACILITY REFUND -DHC 0.00 500.00 23002 FACILITY REFUND -DBC 0.00 500.00 0.00 1,000.00 42110 PROMO CARDS/BANNERS 0.00 707.76 45300 PROMO CARDS/BANNERS 0.00 900.00 45300 SIGNS -4TH OF JULY 0.00 900.00 42110 SIGNS -4TH OF JULY 0.00 942.10 0.00 3,449.86 44030 MONTHLY HOSTING-JUL 0.00 180.00 23002 FACILITY REFUND-S/C 0.00 200.00 42126 DESIGN FEE -LONGVIEW 0.00 600.00 23002 FACILITY REFUND -DHC 0.00 1,000.00 41200 SUPPLIES -CITY HALL 0.00 1,219.18 45510 WATERING SVCS -JULY 0.00 720.60 45510 WATERING SVCS -JULY 0.00 1,080.90 45509 TREE MAINT-JULY 201 0.00 2,025.08 0.00 3,826.58 36615 FACILITY REFUND -DBC 0.00 110.00 23002 FACILITY REFUND -DBC 0.00 600.00 0.00 710.00 23012 ADMIN FEES -PR 14-24 0.00 36.00 23012 ADMIN FEES -PR 14-52 0.00 72.00 23012 ADMIN FEES -PR 15-27 0.00 72.00 23012 ADMIN FEES -PR 15-27 0.00 72.00 23012 ADMIN FEES -PR 15-25 0.00 72.00 SUNGARD PENTAMATION INC PAGE NUMBER: 11 DATE: 09/14/2016 CITY 0£ DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117651 08/16/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 ADMIN FEES -PR 12-21 0.00 90.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 ADMIN FEES -PR 15-27 0.00 106.00 10100 117651 08/16/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 ADMIN FEES -PR 16-86 0.00 165.60 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 ADMIN FEES -PR 12-20 0.00 174.60 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 14-247 0.00 200.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 14-247 0.00 200.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 15-207 0.00 200.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 16-862 0.00 200.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 16-119 0.00 244.80 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 14-529 0.00 400.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 16-610 0.00 400.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 16-115 0.00 400.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 15-258 0.00 400.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 15-272 0.00 400.00 10100 117651 08/16/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 15-272 0.00 400.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROP -SVCS -PR 12-212 0.00 500.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 15-274 0.00 600.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 16-862 0.00 920.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 12-201 0.00 970.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 16-119 0.00 1,360.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 ADMIN FEES -PR 16-61 0.00 72.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 ADMIN FEES -PR 14-24 0.00 36.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 ADMIN FEES -PR 15-20 0.00 36.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 ADMIN FEES -PR 16-86 0.00 36.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 ADMIN FEES -PR 16-11 0.00 72.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -PR 16-11 0.00 -244.80 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -PR 12-20 0.00 -174.60 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -PR 16-86 0.00 -165.60 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -PR 15-27 0.00 -108.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -PR 12-21 0.00 -90.00 10100 117651 08/16/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -PR 14-52 0.00 -72.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -PR 15-27 0.00 -72.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -PR 15-27 0.00 -72.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -PR 15-25 0.00 -72.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -PR 16-11 0.00 -72.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -PR 16-61 0.00 -72.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -PR 14-24 0.00 -36.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -PR 14-24 0.00 -36.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -PR 15-20 0.00 -36.00 10100 117651 08/18/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -PR 16-86 0.00 -36.00 TOTAL CHECK 0.00 7,550.00 10100 117652 08/18/16 WONGANN ANN WONG 001 23002 FACILITY REFUND -DBC 0.00 700.00 10100 117653 08/18/16 WOODRUFF WOODRUFF SPRADLING 0014020 44020 LEGAL SVCS-H/R 0.00 83.20 10100 117653 08/18/16 WOODRUFF WOODRUFF SPRADLING 001 23010 LEGAL SVCS -PL 16-18 0.00 145.60 10100 117653 08/18/16 WOODRUFF WOODRUFF SPRADLING 001 23010 LEGAL SVCS -PL 15-22 0.00 166.40 10100 117653 08/18/16 WOODRUFF WOODRUFF SPRADLING 0014020 44020 LEGAL SVCS -YMCA 0.00 183.20 10100 117653 08/18/16 WOODRUFF WOODRUFF SPRADLING 0014020 44020 LEGAL SVCS -GENERAL 0.00 228.80 10100 117653 08/18/16 WOODRUFF WOODRUFF SPRADLING 0014020 44020 LEGAL SVCS-SANCHEZ 0.00 355.60 10100 117653 08/18/16 WOODRUFF WOODRUFF SPRADLING 0014020 44020 LEGAL SVCS-P/WORKS 0.00 582.40 10100 117653 08/18/16 WOODRUFF WOODRUFF SPRADLING 0014020 44020 LEGAL SVCS -COUNCIL 0.00 977.60 SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.Ck_date between 120160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 117653 08/18/16 WOODRUFF WOODRUFF SPRADLING 0014020 10100 117653 08/18/16 WOODRUFF WOODRUFF SPRADLING 0014020 10100 117653 08/18/16 WOODRUFF WOODRUFF SPRADLING 0014020 10100 117653 08/18/16 WOODRUFF WOODRUFF SPRADLING 0014020 10100 117653 08/16/16 WOODRUFF WOODRUFF SPRADLING 0014020 10100 117653 08/18/16 WOODRUFF WOODRUFF SPRADLING 001 10100 117653 08/18/16 WOODRUFF WOODRUFF SPRADLING 001 TOTAL CHECK 62.40 10100 117654 08/16/16 ZAZUETAY YANIRA ZAZUETA 001 10100 117655 08/25/16 ADVANTEC ADVANTEC CONSULTING 0015551 10100 117656 08/25/16 ALEXANDE ALEXANDER & LYNN IN 0015350 10100 117657 08/25/16 AMERICOM AMERICOMP GROUP 0014070 10100 117657 08/25/16 AMERICOM AMERICOMP GROUP 0014070 TOTAL CHECK 1,184.40 10100 117656 08/25/16 AMERITEC AMERITECH BUSINESS 0014070 10100 117659 08/25/16 AMIRAZOD GHOLAM R AMIRAZODI 0015551 10100 117660 08/25/16 ANACLETO KATHERINE ANACLETO 001 10100 117661 08/25/16 ARCIMAGI ARC IMAGING RESOURC 0014070 10100 117662 08/25/16 CENTERIC ARTESIA ICE SKATING 0015350 10100 117663 08/25/16 EVERGREE ROBYN A BECKWITH 0014093 10100 117663 08/25/16 EVERGREE ROBYN A BECKWITH 0014093 10100 117663 08/25/16 EVERGREE ROBYN A BECKWITH 0015556 10100 117663 08/25/16 EVERGREE ROBYN A BECKWITH 0015333 TOTAL CHECK 42210 PLANT MAINT-CITY EA 10100 117664 08/25/16 BESTLTG BEST LIGHTING PRODU 0014093 10100 117664 08/25/16 BESTLTG BEST LIGHTING PRODU 0015333 TOTAL CHECK 0.00 135.00 10100 117665 08/25/16 VALLEYCR BRIGHTVIEW LANDSCAP 0015556 10100 117665 08/25/16 VALLEYCR BRIGHTVIEW LANDSCAP 0015556 10100 117665 08/25/16 VALLEYCR BRIGHTVIEW LANDSCAP 0015556 10100 117665 08/25/16 VALLEYCR BRIGHTVIEW LANDSCAP 0015556 TOTAL CHECK 274.76 10100 117666 08/25/16 CACOMMER CALIFORNIA RETROFIT 0015556 10100 117666 08/25/16 CACOMMER CALIFORNIA RETROFIT 0014093 10100 117666 08/25/16 CACOMMER CALIFORNIA RETROFIT 0015333 TOTAL CHECK 42210 REPAIR SVCS-PANTERA 10100 117667 08/25/16 CANNINGH CANNING HUNGER INC 001 PAGE NUMBER: 12 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 44020 LEGAL SVCS-CMGR 0.00 1,241.08 44020 LEGAL SVCS-MILLENNI 0.00 1,912.50 44020 LEGAL SVCS -COMM DEV 0.00 3,307.20 44020 LEGAL SVCS -COMM SVC 0.00 62.40 44020 LEGAL SVCS -INFO SYS 0.00 62.40 23010 LEGAL SVCS -PL 16-00 0.00 62.40 23010 LEGAL SVCS -PL 16-10 0.00 62.40 0.00 9,433.18 23002 FACILITY REFUND -DBC 0.00 100.00 45222 CONSULTANT SVCS-JUL 0.00 630.00 45320 CONTRACT CLASS-SUMM 0.00 1,184.40 41200 TONERS -PRINTER 0.00 490.23 41200 TONERS -PRINTER 0.00 1,264.36 0.00 1,754.59 42100 COPY CHARGES-JUL 0.00 1,239.79 45221 CONSULTANT SVCS -AUG 0.00 3,465.00 23002 FACILITY REFUND-REA 0.00 50.00 42205 MAINT SVCS -PRINTER 0.00 20.54 45320 CONTRACT CLASS-SUMM 0.00 210.00 42210 PLANT MAINT-CITY EA 0.00 325.00 42210 PLANT KAINT-LIBRARY 0.00 107.00 42210 PLANT SVCS -HERITAGE 0.00 135.00 45300 PLANT SVCS -DBC 0.00 200.00 0.00 767.00 41200 SUPPLIES -CITY HALL 0.00 85.00 41200 SUPPLIES -DBC 0.00 274.76 0.00 359.76 42210 REPAIR SVCS-PETERSO 0.00 316.20 42210 REPAIR SVCS-S/CYN P 0.00 437.08 42210 REPAIR SVCS-PANTERA 0.00 535.88 42210 REPAIR SVCS-S/CYN P 0.00 770.00 0.00 2,059.16 41200 SUPPLIES -PARKS 0.00 77.83 41200 SUPPLIES -CITY HALL 0.00 113.36 41200 SUPPLIES -DBC 0.00 664.47 0.00 855.66 23012 DEP REFUND -CURB PNT 0.00 1,000.00 SUNGARD PENTAMATION INC PAGE NUMBER: 13 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: tYanSaCt.ck_date between 120160811 00:00:00.000' and 120160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117668 08/25/16 CDW-G CDW GOVERNMENT 0014070 42205 COMP MAINT-I.T. 0.00 3,595.00 10100 117669 08/25/16 CLARYCOR CLARY CORPORATION 0015554 45507 T/SIGNAL EQ-P/WKS 0.00 307.38 10100 117669 08/25/16 CLARYCOR CLARY CORPORATION 0015554 45507 T/SIGNAL EQ-P/WKS 0.00 307.38 10100 117669 08/25/16 CLARYCOR CLARY CORPORATION 0015554 45507 T/SIGNAL EQ-P/WKS 0.00 440.64 10100 117669 08/25/16 CLARYCOR CLARY CORPORATION 0015554 45507 T/SIGNAL EQ-P/WKS 0.00 1,521.04 TOTAL CHECK 0.00 2,576.44 10100 117670 08/25/16 CLEARCHA CLEAR CHANNEL OUTDO 0014095 42115 BUS SHELTER-AUG/SEP 0.00 799.99 10100 117671 08/25/16 REINBERG INC PRINTWERKS 0014030 42110 SUPPLIES -BUS CARDS 0.00 141.70 10100 117671 08/25/16 REINBERG CNC PRINTWERKS 0014030 42110 SUPPLIES -BUS CARDS 0.00 212.55 10100 117671 08/25/16 REINBERG CNC PRINTWERKS 0014030 42110 SUPPLIES -BUS CARDS 0.00 354.25 TOTAL CHECK 0.00 708.50 10100 117672 08/25/16 CONSTHAR CONSTRUCTION HARDWA 0015333 41200 SUPPLIES -DBC 0.00 179.24 10100 117673 08/25/16 CPRSXIII CPRS DISTRICT XIII 0015350 42325 CPRS TRNG-STAFF 0.00 100.00 10100 117673 08/25/16 CPRSXIII CPRS DISTRICT XIII 0015350 42325 CPRS TRNG-STAFF 0.00 20.00 TOTAL CHECK 0.00 120.00 10100 117675 08/25/16 DAYNITEC DAY & NITE COPY CEN 001 23012 PRINT SVCS -PR 13-17 0.00 79.03 10100 117676 08/25/16 DENNISCA CAROL A DENNIS 0014030 44000 PROF.SVCS-PLNG COMM 0.00 200.00 10100 117676 08/25/16 DENNISCA CAROL A DENNIS 0015510 44000 PROF.SVCS-T & T COM 0.00 100.00 10100 117676 08/25/16 DENNISCA CAROL A DENNIS 0014030 44000 PROF.SVCS-CNCL MTG 0.00 200.00 TOTAL CHECK 0.00 500.00 10100 117677 08/25/16 DIVEPRIN DIVERSIFIED PRINTER 0014095 42110 PRINT/MAIL-DBCONNEC 0.00 6,136.00 10100 117678 08/25/16 ECOFERTI ECOFERT INC 0015556 42210 FERTIGATION SVCS-JU 0.00 290.00 10100 117660 08/25/16 EXCELLAN EXCEL LANDSCAPE INC 0015556 45300 MONTHLY MAINT-PARK 0.00 325.00 10100 117661 08/25/16 FEDEX FEDEX 0014030 42120 EXPRESS MAIL -GENERA 0.00 67.65 10100 117682 08/25/16 FEHRPEER FEHR & PEERS 0015551 45222 ENG SVCS-JUL 2016 0.00 1,022.31 10100 117682 08/25/16 FEHRPEER FEHR & PEERS 0015551 45222 CONSULTANT SVCS-JUL 0.00 184.28 TOTAL CHECK 0.00 1,206.59 10100 117683 08/25/16 FRALAJOH JOHN FRALA 001 34760 RECREATION REFUND 0.00 331.00 10100 117684 08/25/16 FRANCHIS FRANCHISE TAX BOARD 001 21114 MISC PAYABLE 0.00 6.08 10100 117685 08/25/16 FRONTIER FRONTIER COMMUNICAT 0014070 42125 PH.SVCS-CMGR FAX 0.00 85.90 10100 117665 08/25/16 FRONTIER FRONTIER COMMUNICAT 0015556 42125 PH.SVCS-HERITAGE FA 0.00 95.17 10100 117685 08/25/16 FRONTIER FRONTIER COMMUNICAT 0015556 42125 ALARM SVCS -HERITAGE 0.00 56.31 10100 117665 08/25/16 FRONTIER FRONTIER COMMUNICAT 0014093 42125 PH.SVCS-ELEVATOR/AL 0.00 161.90 TOTAL CHECK 0.00 399.28 10100 117666 08/25/16 GARGMAHE MAHENDRA GARG 0015510 44100 1 & T COMM-JUN/JUL 0.00 90.00 SUNGARD PENTAMATION INC PAGE NUMBER: 14 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between '20160811 00:00:00.000' and '20160914 00:00:00.000" ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117687 08/25/16 GOVCONNE GOVCONNECTION INC 0014070 42205 CONTRACTS SVCS-SERV 0.00 9,541.47 10100 117688 08/25/16 GRANICUS GRANICUS INC 0014070 44030 MONTHLY MANAGED SVC 0.00 1,000.00 10100 117689 08/25/16 HINDERLI HINDERLITER DE LLAM 0014050 44010 AUDIT SVCS-1ST QTR 0.00 2,589.33 10100 117689 08/25/16 HINDERLI HINDERLITER DE LLAM 0014050 44010 CONTRACT SVCS-3RD Q 0.00 900.00 TOTAL CHECK 0.00 3,489.33 10100 117690 08/25/16 HSULISA LISA HSU 001 34760 RECREATION REFUND 0.00 325.00 10100 117691 08/25/16 IVHS HUMANE SOCIETY OF P 0014431 45403 ANIMAL CONTROL-JUL 0.00 13,333.33 10100 117691 08/25/16 IVHS HUMANE SOCIETY OF P 0014431 45403 ANIMAL CONTROL-AUG 0.00 13,333.33 TOTAL CHECK 0.00 26,666.66 10100 117692 08/25/16 JOEGONSA JOE A. GONSALVES & 0014030 44000 LEGISLATIVE SVCS-AU 0.00 3,000.00 10100 117692 08/25/16 JOEGONSA JOE A. GONSALVES & 0014030 44000 LEGISLATIVE SVCS-SE 0.00 3,000.00 10100 117692 08/25/16 JOEGONSA JOE A. GONSALVES & 0014030 44000 QUARTERLY FILING 0.00 45.00 TOTAL CHECK 0.00 6,045.00 10100 117693 08/25/16 KENSHARD KENS HARDWARE 0015554 41250 SUPPLIES-RD MAINT 0.00 8.27 10100 117694 08/25/16 DBDELI JENNY Y KIM 0014030 42325 MTG SUPPLIES-SHERIF 0.00 121.94 10100 117694 08/25/16 DBDELI JENNY Y KIM 0014030 42325 MTG SUPPLIES-CNCL 0.00 197.44 TOTAL CHECK 0.00 319.38 10100 117695 08/25/16 KLEINLIZ LIZBETH KLEIN 0015350 45320 CONTRACT CLASS-SUMM 0.00 363.00 10100 117696 08/25/16 LEEJEEWO JEEWON LEE 001 23002 FACILITY REFUND-PTR 0.00 50.00 10100 117697 08/25/16 FUALUISA LUISA FDA 001 13135 EMPLOYEE COMP LOAN 0.00 421.54 10100 117696 08/25/16 MCECORPO MCE CORPORATION 0015554 45502 ROAD MAINT SVCS-JUL 0.00 368.43 10100 117698 08/25/16 MCECORPO MCE CORPORATION 0015554 45506 STRIPING & SIGNING 0.00 4,451.04 10100 117696 08/25/16 MCECORPO MCE CORPORATION 0015554 45522 RIGHT-OF-WAY MAINT 0.00 2,685.13 10100 117698 08/25/16 MCECORPO MCE CORPORATION 0015554 45508 VEGETATION CONTROL 0.00 7,528.39 TOTAL CHECK 0.00 15,032.99 10100 117699 08/25/16 MEHTASUR SURENDRA MEHTA 0015510 44100 T & T COMM-JUN/JUL 0.00 90.00 10100 117700 06/25/16 MIRZAEIS SHOKOUFEH MIRZAEI 0015510 44100 T & T COMM-JUN/JUL 0.00 45.00 10100 117701 08/25/16 MISUMIDL DLYN MISUMI 001 23002 FACILITY REFUND-PNT 0.00 100.00 10100 117702 08/25/16 NRN NATION'S RESTAURANT 0014030 42320 SUBSCRIPTION RENEWA 0.00 49.95 10100 117703 08/25/16 OCONDAVI DAVID FRANCIS O'CON 0014093 42210 HVAC SVCS-CITY HALL 0.00 1,375.00 10100 117704 08/25/16 OFFICESO OFFICE SOLUTIONS 0015350 41200 SUPPLIES-REC 0.00 118.78 10100 117704 08/25/16 OFFICESO OFFICE SOLUTIONS 0015333 41200 SUPPLIES-DBC 0.00 154.62 10100 117704 08/25/16 OFFICESO OFFICE SOLUTIONS 0014050 41200 SUPPLIES-FINANCE 0.00 189.42 10100 117704 08/25/16 OFFICESO OFFICE SOLUTIONS 0014030 41200 SUPPLIES-CMGR 0.00 996.12 10100 117704 08/25/16 OFFICESO OFFICE SOLUTIONS 0014060 41200 SUPPLIES-H/R 0.00 13.68 SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: t--anSact.ak_date between '20160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME 10100 117704 08/25/16 OFFICESO OFFICE SOLUTIONS TOTAL CHECK FUND/DIVISION ACCNT ----DESCRIPTION---- 0014030 41200 SUPPLIES-CMGR 10100 117705 08/25/16 OLYMPIC OLYMPIC STAFFING HE 0014060 10100 117706 08/25/16 ORKININC ORKIN PEST CONTROL 0015556 10100 117707 08/25/16 PTS PACIFIC TELEMANAGEM 0015556 10100 117708 08/25/16 PANSURIA KIRIT PANSURIA 001 10100 117709 08/25/16 PSI PROTECTION ONE INC 0014093 10100 117709 08/25/16 PSI PROTECTION ONE INC 0015556 TOTAL CHECK GRAPHIC DESIGN SVCS 44000 GRAPHIC DESIGN SVCS 44000 10100 117710 08/25/16 PU13LICST PUBLIC STORAGE #230 0014030 10100 117711 08/25/16 QUANCYNT CYNTHIA L QUAN 0015510 10100 117712 08/25/16 RFDICKSO R F DICKSON COMPANY 0015554 10100 117714 08/25/16 RODRGUAD GUADALUPE D RODRIGU 0014411 10100 117715 08/25/16 ROWLANDU ROWLAND UNIFIED SCH 001 10100 117716 08/25/16 SAKARIYA SANGEETA SAKARIYA 001 10100 117717 08/25/16 SGVCMA SAN GABRIEL VALLEY 0014030 10100 117719 08/25/16 SHEPHERD SHERI SHEPHERD 0015350 10100 117720 08/25/16 SIEMENS SIEMENS INDUSTRY IN 0015554 10100 117721 08/25/16 SIMALBER ALBERT SIM 001 10100 117722 08/25/16 SIMMONSR RICK LEE SIMMONS 0015333 10100 117723 08/25/16 SIMPSONA SIMPSON ADVERTISING 0014095 10100 117723 08/25/16 SIMPSONA SIMPSON ADVERTISING 0014095 10100 117723 08/25/16 SIMPSONA SIMPSON ADVERTISING 0014095 10100 117723 08/25/16 SIMPSONA SIMPSON ADVERTISING 0014095 10100 117723 08/25/16 SIMPSONA SIMPSON ADVERTISING 0014095 10100 117723 08/25/16 SIMPSONA SIMPSON ADVERTISING 0014095 TOTAL CHECK 10100 117724 08/25/16 SMARTFIN SMART & FINAL 0015350 10100 117725 08/25/16 SCAQMD SO COAST AIR QUALIT 0014030 10100 117726 08/25/16 SOCIALVO SOCIAL VOCATIONAL S 0015558 10100 117727 08/25/16 SCE SOUTHERN CALIFORNIA 0015556 44000 TEMP SVCS -8/16/16 42210 PEST CONTROL-S/CYN 42125 PARK PAY PHONES -AUG 36615 FACILITY REFUND -DSC 42210 ALARM SVCS -CITY HAL 42210 ALARM SVCS-S/CYN PK 42140 STORAGE RENTAL -SEPT 44100 T & T COMM-JUN/JUL 45501 ST SWEEPING SVCS-JU 42363 CONSULTANT SVCS-JUL 23002 FACILITY REFUND -DHC 36615 FACILITY REFUND -DBC 42315 MEMBERSHIP DUES 45320 CONTRACT CLASS-SUMM 45507 TRAFFIC SIGNAL MAIN 23002 FACILITY REFUND-S/C 42210 MAINT SVCS -DBC 44000 GRAPHIC DESIGN SVCS 44000 GRAPHIC DESIGN SVCS 44000 GRAPHIC DESIGN SVCS 44000 GRAPHIC DESIGN SVCS 44000 GRAPHIC DESIGN SVCS 44000 DBCONECTION-SEPT 16 41200 SUPPLIES -DAY CAMP 42140 FACILITY RENTAL-MTG 45503 LITTER REMOVAL MAIN 42126 ELECT SVCS-T/CONTRO PAGE NUMBER: 15 ACCTPA21 SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT 26.11 1,498.93 79.44 66.06 495.84 400.00 27.85 135.72 163.57 350.00 90.00 11,695.62 1,062.75 500.00 961.50 55.00 367.20 1,900.00 50.00 1,300.00 335.00 350.00 375.00 1,345.00 1,530.00 1,765.00 5,700.00 614.82 2,262.81 2,181.04 26.12 SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE IT VENDOR 10100 117727 08/25/16 SCE 10100 117727 08/25/16 SCE 10100 117727 08/25/16 SCE 10100 117727 08/25/16 SCE 10100 117727 08/25/16 SCE 10100 117727 08/25/16 SCE 10100 117727 08/25/16 SCE 10100 117727 08/25/16 SCE TOTAL CHECK 10100 117728 10100 117726 TOTAL CHECK 10100 117729 08/25/16 TELEP 10100 117730 08/25/16 TERTE 10100 117731 08/25/16 THECO 10100 117731 08/25/16 THECO 10100 117731 08/25/16 THECO TOTAL CHECK 10100 117732 08/25/16 SCGAS 10100 117732 08/25/16 SCGAS 10100 117732 08/25/16 SCGAS TOTAL CHECK 10100 117733 08/25/16 TAITDA 10100 117734 08/25/16 WINDM 10100 117735 08/25/16 THOMS 10100 117736 08/25/16 ADELP 10100 117736 08/25/16 ADELP 10100 117736 08/25/16 ADELP TOTAL CHECK 10100 117737 08/25/16 TRIFY 10100 117738 08/25/16 UNITE 10100 117739 08/25/16 UPS 10100 117740 08/25/16 UOFCR 10100 117741 08/25/16 VANTA 10100 117741 08/25/16 VANTA TOTAL CHECK NAME FUND/DIVISION SOUTHERN CALIFORNIA 0015510 SOUTHERN CALIFORNIA 0015510 SOUTHERN CALIFORNIA 0015510 SOUTHERN CALIFORNIA 0015510 SOUTHERN CALIFORNIA 0015510 SOUTHERN CALIFORNIA 0015510 SOUTHERN CALIFORNIA 0015510 SOUTHERN CALIFORNIA 0014093 06/25/16 SPARKLET SPARKLETTS 08/25/16 SPARKLET SPARKLETTS ACCNT ----DESCRIPTION---- 42126 ELECT SVCS-T/CONTRO 42126 ELECT SVCS-T/CONTRO 42126 ELECT SVCS-T/CONTRO 42126 ELECT SVCS-T/CONTRO 42126 ELECT SVCS-T/CONTRO 42126 ELECT SVCS-T/CONTRO 42126 ELECT SVCS-T/CONTRO 42126 ELECT SVCS-C/HALL 0014030 41200 WATER SUPPLIES-C/HA 0014030 42130 GO RENTAL -CITY HALL ACI TELEPACIFIC COMMUNI 0014070 KRI KRISTINE TERTE 001 MDY THE COMDYN GROUP IN 0014070 MDY THE COMDYN GROUP IN 0014070 MDY THE COMDYN GROUP IN 0014070 44030 T1 INTERNET SVCS -AU 23002 FACILITY REFUND-S/C 44000 CONSULTANT SVCS -7/8 44000 CONSULTANT SVCS -8/5 44000 CONSULTANT SVCS -7/2 THE GAS COMPANY 0015556 42126 GAS SVCS -HERITAGE THE GAS COMPANY 0015333 - 42126 GAS SVCS -DBC THE GAS COMPANY 0015556 42126 GAS SVCS -CITY HALL VI THE TAIT GROUP INC 0015551 ILL THE WINDMILL 0014095 ONW THOMSON WEST 0014030 HIA TIME WARNER CABLE 0014070 HIA TIME WARNER CABLE 0014070 HIA TIME WARNER CABLE 0014070 TTS TRIFYTT SPORTS LLC 0015350 DDA UNITED DATA SERVICE 0014070 UNITED PARCEL SERVI 0014030 UNIVERSITY OF CALIF 001 GEP VANTAGEPOINT TRNSFR 001 GEP VANTAGEPOINT TENSER 001 45222 CONSULTANT SVCS-JUL 42115 AD-JUL/AUG 42320 PUBLICATIONS-C/CLER 44030 INTERNET SVCS-COPLE 44030 INTERNET SVCS-COPLE 44030 INTERNET SVCS-COPLE 45320 CONTRACT CLASS-SUMM 45000 STORAGE SVCS -TAPES 42120 EXPRESS MAIL -GENERA 23002 FACILITY REFUND-S/C 21108 8/26/16 -LOAN DEDUCT 21108 8/26/16-P/R DEDUCTI 10100 117742 08/25/16 VISIONIN VISION TECHNOLOGY S 0014070 44030 MONTHLY HOSTING -AUG PAGE NUMBER: 16 ACCTPA21 SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Ls uF�M 75.69 62.29 68.13 184.74 311.14 425.95 508.32 16,227.79 19,910.17 181.36 2.99 184.35 871.43 50.00 551.16 2,136.85 2,735.68 5,423.69 38.32 326.12 457.71 822.15 2,000.00 900.00 316.15 1,040.00 71.96 326.46 1,438.42 3,883.20 568.50 28.87 50.00 3,201.76 5,681.14 8,882.90 180.00 SUNGARD PENTAMATION INC PAGE NUMBER: 17 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: tTansaCt.Ck_date between '20160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117744 08/25/16 GRAINGER W.W. GRAINGER INC. 0015556 41200 SUPPLIES-S/CYN PK 0.00 166.86 10100 117745 08/25/16 WVWATER WALNUT VALLEY WATER 0015333 42126 WATER SVCS -DBC 0.00 366.76 10100 117745 08/25/16 WVWATER WALNUT VALLEY WATER 0014093 42126 WATER SVCS -CITY HAL 0.00 637.42 10100 117745 08/25/16 WVWATER WALNUT VALLEY WATER 0015556 42126 WATER SVCS -PARKS 0.00 30,298.46 TOTAL CHECK 0.00 31,302.64 10100 117746 06/25/16 WAXIESAN WAXIE SANITARY SUPP 0015333 41200 SUPPLIES -DBC 0.00 36.14 10100 117746 06/25/16 WAXIESAN WAXIE SANITARY SUPP 0015333 41200 SUPPLIES -DBC 0.00 36.46 10100 117746 06/25/16 WAXIESAN WAXIE SANITARY SUPP 0015333 41200 SUPPLIES -DEC 0.00 69.65 10100 117746 08/25/16 WAXIESAN WAXIE SANITARY SUPP 0015333 41200 SUPPLIES -DBC 0.00 83.19 10100 117746 08/25/16 WAXIESAN WAXIE SANITARY SUPP 0015333 41200 SUPPLIES -DBC 0.00 837.41 10100 117746 08/25/16 WAXIESAN WAXIE SANITARY SUPP 0015333 41200 SUPPLIES -DBC 0.00 930.76 TOTAL CHECK 0.00 1,993.63 10100 117747 08/25/16 WESTCOAS WEST COAST ARBORIST 0015558 45509 TREE MAINT-JUL 2016 0.00 6,796.65 10100 117748 08/25/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 ADMIN FEES -PR 16-12 0.00 72.00 10100 117746 08/25/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 ADMIN FEES -EN 10-71 0.00 180.00 10100 117748 08/25/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 16-121 0.00 400.00 10100 117748 08/25/16 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-EN 10-715 0.00 1,000.00 10100 117748 08/25/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -EN 10-71 0.00 -180.00 10100 117748 08/25/16 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEES -PR 16-12 0.00 -72.00 TOTAL CHECK 0.00 1,400.00 10100 117749 06/25/16 WRIGHTP PAUL WRIGHT 0014030 44000 A/V SVCS-COUNCL MIG 0.00 175.00 10100 117750 08/30/16 SECRETAR SECRETARY OF STATE 0014030 42340 NOTARY SEMINAR-JCRU 0.00 40.00 10100 117751 09/01/16 AFLAC AFLAC 001 21118 AUG 2016-SUPP INS P 0.00 1,766.80 10100 117752 09/01/16 APA AMERICAN PLANNING A 0015210 42315 MEMBERSHIP DUES-GUB 0.00 670.00 10100 117753 09/01/16 ATEIASAM SANTA ATEIA 001 36625 FACILITY REFUND -HRT 0.00 365.00 10100 117754 09/01/16 AVENDANO MARISSA AVENDANO 001 23002 FACILITY REFUND-REA 0.00 50.00 10100 117755 09/01/16 BONTERRA BONTERRA PSOMAS 001 34430 ADMIN FEES -PL 15-44 0.00 -153.00 10100 117755 09/01/16 13ONTERRA BONTERRA PSOMAS 001 23010 ADMIN FEES -PL 15-44 0.00 153.00 10100 117755 09/01/16 BONTERRA BONTERRA PSOMAS 001 23010 PROF -SVCS -PL 2015-4 0.00 850.00 TOTAL CHECK 0.00 850.00 10100 117756 09/01/16 BLANCACA BLANCA CASTANEDA 001 23002 FACILITY REFUND -DBC 0.00 100.00 10100 117757 09/01/16 CDW-G CDW GOVERNMENT 0014070 42205 COMP EQ-I.T. 0.00 2,366.63 10100 117758 09/01/16 CHAURUSH HANSA CHAURUSHIA 001 36615 FACILITY CHRGS-DBC 0.00 -34.00 10100 117758 09/01/16 CHAURUSH HANSA CHAURUSHIA 001 23002 FACILITY REFUND -DBC 0.00 100.00 10100 117758 09/01/16 CHAURUSH HANSA C"HAURUSHIA 001 23002 FACILITY REFUND -DBC 0.00 1,000.00 10100 117758 09/01/16 CHAURUSH HANSA CHAURUSHIA 001 23002 FACILITY REFUND -DBC 0.00 550.00 TOTAL CHECK 0.00 1,616.00 SUNGARD PENTAMATION INC PAGE NUMBER: 18 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120160811 00:00:00.000' and 120160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117759 09/01/16 DAPEERRO DAPEER ROSENBLIT & 0014020 44023 LEGAL SVCS-JUL 2016 0.00 8,342.10 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 34650 ADMIN FEES -PR 15-20 0.00 -268.59 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 0015551 45223 PROF.SVCS-PLAN CHEC 0.00 254.13 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23012 ADMIN FEES -PR 15-20 0.00 268.59 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23012 PROF.SVCS-PR 15-207 0.00 1,492.18 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 34430 ADMIN FEES -PL 15-52 0.00 -158.40 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 34430 ADMIN FEES -PL 15-04 0.00 -140.42 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 34430 ADMIN FEES -PL 13-57 0.00 -116.46 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 34430 ADMIN FEES -PL 13-22 0.00 -68.40 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 34430 ADMIN FEES -PL 15-37 0.00 -64.80 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 34430 ADMIN FEES -PL 13-22 0.00 -64.80 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 34430 ADMIN FEES -PL 14-57 0.00 -50.42 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 34430 ADMIN FEES -PL 15-52 0.00 -32.40 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 34430 ADMIN FEES -PL 16-77 0.00 -28.80 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 34430 ADMIN FEES -PL 13-22 0.00 -6.03 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 34430 ADMIN FEES -PL 15-52 0.00 -2.57 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 34430 ADMIN FEES -PL 13-10 0.00 -1.82 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 34430 ADMIN FEES -PL 14-69 0.00 -1.82 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 34430 ADMIN FEES -PL 13-46 0.00 -1.62 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 ADMIN FEES -PL 13-46 0.00 1.62 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 ADMIN FEES -PL 13-10 0.00 1.82 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 ADMIN FEES -PL 14-69 0.00 1.62 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 ADMIN FEES -PL 15-52 0.00 2.57 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 ADMIN FEES -PL 13-22 0.00 6.03 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 PROF.SVCS-PL 13-465 0.00 10.10 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 PROF.SVCS-PL 14-699 0.00 10.10 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 PROF.SVCS-PL 13-104 0.00 10.10 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 PROF.SVCS-PL 15-528 0.00 14.25 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 ADMIN FEES -PL 16-77 0.00 28.80 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 ADMIN FEES -PL 15-52 0.00 32.40 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 PROF.SVCS-PL 13-229 0.00 33.48 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 ADMIN FEES -PL 14-57 0.00 50.42 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 ADMIN FEES -PL 13-22 0.00 64.60 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 ADMIN FEES -PL 15-37 0.00 64.60 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 ADMIN FEES -PL 13-22 0.00 66.40 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 ADMIN FEES -PL 13-57 0.00 116.46 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 ADMIN FEES -PL 15-04 0.00 140.42 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 ADMIN FEES -PL 15-52 0.00 158.40 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 PROF.SVCS-PL 16-77 0.00 160.00 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 PROF.SVCS-PL 15-528 0.00 180.00 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 PROF.SVCS-PL 14-579 0.00 280.10 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 PROF.SVCS-PL 13-221 0.00 360.00 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 PROF.SVCS-PL 15-370 0.00 360.00 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 PROF.SVCS-PL 13-221 0.00 380.00 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 PROF.SVCS-PL 13-571 0.00 647.00 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 PROF.SVCS-PL 15-048 0.00 780.10 10100 117760 09/01/16 DAVIDEVA DAVID EVANS AND ASS 001 23010 PROF.SVCS-PL 15-528 0.00 880.00 TOTAL CHECK 0.00 5,851.54 10100 117761 09/01/16 DAYNITEC DAY & NITE COPY CEN 001 23012 PRINT SVCS -PR 15-27 0.00 79.03 SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between '20160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 PAGE NUMBER: 19 ACCTPA21 ACCNT FUND - 001 - GENERAL FUND SALES TAX AMOUNT CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 117761 09/01/16 DAYNITEC DAY & NITE COPY CEN 0015510 10100 117761 09/01/16 DAYNITEC DAY & NITE COPY CEN 0015510 TOTAL CHECK 0.00 100.00 10100 117762 09/01/16 DELOSREY MARTIN DE LOS REYES 001 10100 117763 09/01/16 DELTACAR DELTA CARE PMI 001 10100 117764 09/01/16 DELTADEN DELTA DENTAL 001 10100 117765 09/01/16 DENNISCA CAROL A DENNIS 0015210 10100 117765 09/01/16 DENNISCA CAROL A DENNIS 0015310 TOTAL CHECK 0.00 1,522.00 10100 117766 09/01/16 DMPR4LLC DMPR 4 LLC 0014030 10100 117767 09/01/16 DOUGERAN RANDY DOUGE 001 10100 117768 09/01/16 EMERALD EMERALD LANDSCAPE S 0014093 10100 117769 09/01/16 EXPRESSM EXPRESS MAIL CORPOR 001 10100 117769 09/01/16 EXPRESSM EXPRESS MAIL CORPOR 001 TOTAL CHECK 0.00 155.44 i0100 117770 09/01/16 FRONTIER FRONTIER COMMUNICAT 0014070 10100 117770 09/01/16 FRONTIER FRONTIER COMMUNICAT 0014070 10100 117770 09/01/16 FRONTIER FRONTIER COMMUNICAT 0015333 TOTAL CHECK 0.00 184.00 10100 117771 09/01/16 GATEWAYC GATEWAY CORPORATE C 0014093 10100 117771 09/01/16 GATEWAYC GATEWAY CORPORATE C 0014093 TOTAL CHECK 0.00 50.00 10100 117772 09/01/16 GEARHART MEGAN GEARHART 001 10100 117773 09/01/16 GOVCONNE GOVCONNECTION INC 0014070 10100 117774 09/01/16 GRAFFITI GRAFFITI CONTROL BY 0015230 10100 117775 09/01/16 H2OPRESS H2O PRESSURE WASHIN 0015333 10100 117776 09/01/16 HDLCOREN HDL COREN & CONE 0014050 10100 117777 09/01/16 HHBT HIGASHI HANGWANJI B 001 10100 117777 09/01/16 HHBT HIGASHI HANGWANJI B 001 TOTAL CHECK 0.00 50.00 10100 117779 09/01/16 INDAYADI YADIRA INDA 001 10100 117760 V 09/01/16 INSTITUT INSTITUTE OF KNOWLE 001 10100 117780 09/01/16 INSTITUT INSTITUTE OF KNOWLE 001 TOTAL CHECK PAGE NUMBER: 19 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 42110 PRINT SVCS-P/WKS 0.00 419.61 42110 PRINT SVCS-P/WKS 0.00 876.58 0.00 1,375.22 23002 FACILITY REFUND -DBC 0.00 100.00 21104 SEPT 16 -HMO DENTAL 0.00 303.52 21104 SEPT 16 -DENTAL PREM 0.00 4,270.00 44000 PROF.SVCS-PLN COMM 0.00 25.00 44000 PROF.SVCS-P & R COM 0.00 100.00 0.00 125.00 42140 STORAGE RENTAL -SEPT 0.00 1,522.00 23002 FACILITY REFUND -DBC 0.00 1,150.00 42210 MATT -NI SVCS-JUL 16 0.00 910.00 23010 EXPRESS MAIL-PL15-2 0.00 41.32 23010 EXPRESS MAIL-PLIS-2 0.00 41.32 0.00 82.64 42125 PH.SVCS-SRST CH 1 0.00 155.44 42125 PH.SVCS-HERITAGE PK 0.00 177.75 42125 PH.SVCS-DBC SEER 0.00 356.00 0.00 689.19 42210 CAPITAL CONTRIBUTIO 0.00 184.00 42210 ASSOCIATION DUES 0.00 1,601.00 0.00 1,785.00 23002 FACILITY REFUND-S/C 0.00 50.00 42205 COMP EQ-I.T. 0.00 886.64 45520 GRAFFITI REMOVAL SV 0.00 2,912.00 42210 MAINT SVCS -DHC 0.00 650.00 44010 CONTRACT SVCS-PRTY 0.00 94.79 36615 FACILITY REFUND -DHC 0.00 100.00 23002 FACILITY REFUND -DBC 0.00 450.00 0.00 550.00 23002 FACILITY REFUND-S/C 0.00 50.00 23002 FACILITY REFUND -DSC 0.00 -500.00 23002 FACILITY REFUND -DBC 0.00 500.00 0.00 0.00 SUNGARD PENTAMATION INC PAGE NUMBER: 20 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: tYansaCt.Ck_date between '20160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117781 09/01/16 ITERIS ITERIS INC 0015554 44520 ENG SVCS-JUL 2016 0.00 3,822.50 10100 117782 09/01/16 KARTANIT ANITA KARTAWIDJAJA 001 23002 FACILITY REFUND -HRT 0.00 200.00 10100 117783 09/01/16 LINTIM TIM LIN 001 23002 FACILITY REFUND -HAT 0.00 50.00 10100 117764 09/01/16 LOPEZSAN SANDRA LOPEZ 001 23002 FACILITY REFUND -DBC 0.00 600.00 10100 117785 09/01/16 LOWES LOWE'S BUSINESS ACC 0014093 41200 SUPPLIES -CITY HALL 0.00 236.09 10100 117786 09/01/16 MANAGEDH MANAGED HEALTH NETW 001 21115 SEPT 16 -EAP PREMIUM 0.00 127.20 10100 117787 09/01/16 MARRSWAL WALTER MA.RRS 001 23002 FACILITY REFUND -DBC 0.00 600.00 10100 117788 09/01/16 MOBILERE MOBILE RELAY ASSOCI 0014440 42130 REPEATER SVCS -SEPT - 0.00 78.75 10100 117789 09/01/16 MOONEYMA MARLENE RAMIREZ MOO 0015350 45320 CONTRACT CLASS-SUMM 0.00 316.80 10100 117790 09/01/16 NINYOMOO NINYO & MOORE INC 001 34650 ADMIN FEES -PR 15-09 0.00 -272.68 10100 117790 09/01/16 NINYOMOO NINYO & MOORE INC 001 23012 ADMIN FEES -PR 15-09 0.00 272.68 10100 117790 09/01/16 NINYOMOO NINYO & MOORE INC 001 23012 PROF.SVCS-PR 15-096 0.00 1,516.00 TOTAL CHECK 0.00 1,516.00 10100 117791 09/01/16 ORKININC ORKIN PEST CONTROL 0015556 42210 PEST CONTROL-S/CYN 0.00 66.06 10100 117791 09/01/16 ORKININC ORKIN PEST CONTROL 0015556 42210 PEST CONTROL-PANTER 0.00 89.23 TOTAL CHECK 0.00 155.29 10100 117792 09/01/16 OTISELEV OTIS ELEVATOR COMPA 0014093 42210 MAINT SVCS -9/16-8/1 0.00 4,859.88 10100 117793 09/01/16 PATELNAY NAYNA PATEL 001 23002 FACILITY REFUND-PNT 0.00 100.00 10100 117794 09/01/16 PINKSTON JASON PINKSTON 001 36615 FACILITY REFUND -DHC 0.00 10.00 10100 117794 09/01/16 PINKSTON JASON PINKSTON 001 23002 FACILITY REFUND -DBC 0.00 600.00 TOTAL CHECK 0.00 610.00 10100 117795 09/01/16 RODRALFR ALFRED RODRIGUEZ 001 23002 FACILTY REFUND -DHC 0.00 1,000.00 10100 117796 09/01/16 SAWYERRO OLUMUYIWA SAWYERR 001 23002 FACILITY REFUND -HRT 0.00 200.00 10100 117798 09/01/16 SERMENOJ JESUS SERMENO 001 23002 FACILITY REFUND -DBC 0.00 100.00 10100 117799 09/01/16 SIEMENS SIEMENS INDUSTRY IN 0015554 45507 TRAFFIC SIGNAL MAIN 0.00 621.17 10100 117800 09/01/16 SIMPSONA SIMPSON ADVERTISING 0014095 44000 GRAPHIC DESIGN SVCS 0.00 299.75 10100 117801 09/01/16 SCE SOUTHERN CALIFORNIA 0015510 42126 ELECT SVCS-T/CONTRO 0.00 184.86 10100 117801 09/01/16 SCE SOUTHERN CALIFORNIA 0015510 42126 ELECT SVCS-T/CONTRO 0.00 297.01 TOTAL CHECK 0.00 481.87 10100 117802 09/01/16 STANDARD STANDARD INSURANCE 001 21106 SEPT 16-SUPP LIFE I 0.00 471.00 10100 117802 09/01/16 STANDARD STANDARD INSURANCE 001 21106 SEPT 16 -LIFE INS PR 0.00 927.68 SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120160811 00:00:00.000' and 120160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND AMOUNT 21112 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 117802 09/01/16 STANDARD STANDARD INSURANCE 001 TOTAL CHECK 0.00 -165.00 10100 117804 09/01/16 TENSAEWB BINIAM TENSAEW 001 10100 117804 09/01/16 TENSAEWB BINIAM TENSAEW 001 TOTAL CHECK FACILITY REFUND-REA 0.00 50.00 10100 117605 09/01/16 THECHURC THE CHURCH IN DIAMO 001 10100 117806 09/01/16 THECOMDY THE COMDYN GROUP IN 0014070 10100 117807 09/01/16 ADELPHIA TIME WARNER CABLE 0014070 10100 117808 09/01/16 TRANMYKA MYKAREN IRAN 001 10100 117809 09/01/16 USBANK US BANK 0014050 10100 117610 09/01/16 VALLEYTR VALLEY TROPHY 0015350 10100 117611 09/01/16 VERIZONW VERIZON WIRELESS 0014070 10100 117812 09/01/16 VSP VISION SERVICE PLAN 001 10100 117813 09/01/16 WAXIESAN WAXIE SANITARY SUPP 0014093 10100 117813 09/01/16 WAXIESAN WAXIE SANITARY SUPP 0014093 TOTAL CHECK 42115 ANNL RENEWAL -AD 0.00 10100 117814 09/01/16 WEDDING WEDDINGWIRE INC 0014095 10100 117815 09/01/16 WILLDANG WILLDAN GROTECHNICA 001 10100 117815 09/01/16 WILLDANG WILLDAN GEOTECHNICA 001 10100 117815 09/01/16 WILLDANG WILLDAN GEOTECHNICA 001 TOTAL CHECK 23002 FACILITY REFUND-S/C 0.00 10100 117816 09/01/16 WOODFORD MALLORY WOODFORD 001 10100 117817 09/01/16 XUDANIEL DANIEL XU 001 10100 117819 09/08/16 ALLCITYM ALL CITY MANAGEMENT 0014411 10100 117820 09/08/16 AMERICOM AMERICOMP GROUP 0014070 10100 117821 09/08/16 ARIASMIG MIGUEL ARIAS 001 10100 117822 09/08/16 BARLASNA NAILA ASAD BARLAS 0015210 10100 117823 09/06/16 EVERGREE ROBYN A BECKWITH 0015556 10100 117823 09/06/16 EVERGREE ROBYN A BECKWITH 0015333 TOTAL CHECK 335.00 23002 FACILITY REFUND-PNT 10100 117824 09/06/16 BORLANDC CARISSA BORLAND 001 PAGE NUMBER: 21 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 21112 SEPT 16-STD/LTD 0.00 2,030.35 0.00 3,429.03 36615 FACILITY CHRGS-DBC 0.00 -165.00 23002 FACILITY REFUND -DBC 0.00 500.00 0.00 335.00 23002 FACILITY REFUND-REA 0.00 50.00 44000 CONSULTING SVCS -8/1 0.00 1,459.32 44030 INTERNET SVCS-COPLE 0.00 98.43 23002 FACILITY REFUND-S/C 0.00 50.00 44000 CITY CREDIT CARD -AU 0.00 23,055.66 41200 SUPPLIES -YOUTH B/BA 0.00 764.36 42125 PH.SVCS-PW,CD 0.00 1,196.39 21107 SEPT 16 -VISION PREM 0.00 1,610.64 41200 SUPPLIES -CITY HALL 0.00 64.72 41200 SUPPLIES -CITY HALL 0.00 269.49 0.00 334.21 42115 ANNL RENEWAL -AD 0.00 3,730.00 34650 ADMIN FEES -PR 11-37 0.00 -72.00 23012 ADMIN FEES -PR 11-37 0.00 72.00 23012 PROF.SVCS-PR 11-377 0.00 400.00 0.00 400.00 23002 FACILITY REFUND-S/C 0.00 50.00 34780 RECREATION REFUND 0.00 57.00 45410 CROSSING GUARD SVCS 0.00 650.58 41200 PRINTER -TONERS 0.00 2,990.85 36615 FACILITY REFUND -DBC 0.00 400.00 44100 PLNG COMM-JUL/AUG 0.00 130.00 42210 PLANT MAINT-HERITAG 0.00 135.00 45300 PLANT MAINT-DHC 0.00 200.00 0.00 335.00 23002 FACILITY REFUND-PNT 0.00 100.00 SUNGARD PENTAMATION INC PAGE NUMBER: 22 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between '20160811 00:00:00.000' and 120160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117625 09/08/16 VALLEYCR BRIGHTVIEW LANDSCAP 0015556 42210 IRRIGATION REPAIRS 0.00 232.94 10100 117625 09/08/16 VALLEYCR BRIGHTVIEW LANDSCAP 0015556 42210 IRRIGATION REPAIRS 0.00 235.13 10100 117825 09/08/16 VALLEYCR BRIGHTVIEW LANDSCAP 0015556 42210 IRRIGATION REPAIRS 0.00 415.13 10100 117825 09/08/16 VALLEYCR BRIGHTVIEW LANDSCAP 0015556 42210 IRRIGATION REPAIRS 0.00 436.61 10100 117825 09/08/16 VALLEYCR BRIGHTVIEW LANDSCAP 0015556 42210 IRRIGATION REPAIRS 0.00 441.41 TOTAL CHECK 0.00 1,761.22 10100 117826 09/08/16 CACOMMER CALIFORNIA RETROFIT 0014093 41200 SUPPLIES -CITY HALL 0.00 124.69 10100 117827 09/06/16 CAPILIAN ANTHONY CAPILI 001 23002 FACILITY REFUND -PTR 0.00 50.00 10100 117828 09/08/16 CARDIELC CORINNE CARDIEL 001 34720 RECREATION REFUND 0.00 42.00 10100 117829 09/08/16 CCAC CITY CLERKS ASSOC. 0014030 42340 TRNG-C/CLERK 0.00 175.00 10100 117830 09/08/16 DENNISCA CAROL A DENNIS 0015210 44000 PROF.SVCS-PLNG COMM 0.00 50.00 10100 117831 09/08/16 DRMAINTE DH MAINTENANCE 0015333 45300 ADDL MAINT-DSC 0.00 500.00 10100 117834 09/08/16 EDUCATIO EDUCATION TO GO 0015350 45320 CONTRACT CLASS -SUM 0.00 171.00 10100 117835 09/08/16 EMERALD EMERALD LANDSCAPE S 0014093 42210 ADDL MAINT SVCS -AUG 0.00 87.50 10100 117836 09/08/16 EVOLUTIO EVOLUTION MECHANICA-0014093 42210 HVAC SVCS -CITY HALL 0.00 819.41 10100 117836 09/08/16 EVOLUTIO EVOLUTION MECHANICA 0014093 42210 REPLACE COIL-C/HP.LL 0.00 15,770.00 TOTAL CHECK - 0.00 16,569.41 10100 117836 09/08/16 EXTERMIN EXTERMINETICS OF SO 0015556 42210 PEST CONTROL-PANTER 0.00 30.00 10100 117838 09/08/16 EXTERMIN EXTERMINETICS OF SO 0015556 42210 PEST CONTROL-HERITA 0.00 40.00 10100 117836 09/08/16 EXTERMIN EXTERMINETICS OF SO 0015333 45300 PEST CONTROL -DHC 0.00 40.00 10100 117838 09/08/16 EXTERMIN EXTERMINETICS OF SO 0015556 42210 PEST CONTROL -PETERS 0.00 50.00 10100 117836 09/08/16 EXTERMIN EXTERMINETICS OF SO 0014093 42210 PEST CONTROL-C/HALL 0.00 50.00 10100 117838 09/06/16 EXTERMIN EXTERMINETICS OF SO 0014093 42210 PEST CONTROL-C/HALL 0.00 65.00 10100 117838 09/08/16 EXTERMIN EXTERMINETICS OF SO 0015333 45300 PEST CONTROL -DBC 0.00 - 75.00 10100 117838 09/06/16 EXTERMIN EXTERMINETICS OF SO 0015556 42210 FIRE ANTS -PETERSON 0.00 225.00 TOTAL CHECK 0.00 575.00 10100 117839 09/06/16 FARAGOFR FRANK A FARAGO 0015210 44100 PLNG COMM-JUL/AUG 0.00 130.00 10100 117840 09/06/16 FEDEX FEDEX 0014030 42120 EXPRESS MAIL -GENERA 0.00 27.30 10100 117640 09/06/16 FEDEX FEDEX 001 23010 EXPRESS MAIL -PL 16- 0.00 34.27 10i00 117840 09/06/16 FEDEX FEDEX 0014090 42120 EXPRESS MAIL -GENERA 0.00 57.82 10100 117840 09/08/16 FEDEX FEDEX 0014030 42120 EXPRESS MAIL -GENERA 0.00 60.11 10100 117840 09/06/16 FEDEX FEDEX 001 23010 EXPRESS MAIL-PL15-5 0.00 68.54 10100 117840 09/08/16 FEDEX FEDEX 001 23010 EXPRESS MAIL-PL15-3 0.00 72.63 10100 117840 09/08/16 FEDEX FEDEX 001 23010 E/MAIL-FPL 2014-579 0.00 74.20 TOTAL CHECK 0.00 395.07 10100 117841 09/08/16 FERNEMCE EMCEL FERNANDEZ 001 34720 RECREATION REFUND 0.00 126.00 10100 117842 09/08/16 FRANCHIS FRANCHISE TAX BOARD 001 21114 WITHHOLDING ORDER 0.00 124.47 SUNGARD PENTAMATION INC PAGE NUMBER: 23 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117843 09/06/16 GUILLORY JUANITA GUILLORY 001 34720 RECREATION REFUND 0.00 84.00 10100 117844 09/06/16 HASSANHA HANAN HASSAN 001 23002 FACILITY REFUND-PNT 0.00 50.00 10100 117645 09/08/16 KIYOMIYA EILEEN KIYOMIYA 001 36620 RECREATION REFUND 0.00 510.00 10100 117846 09/08/16 LESAGEJE JEANNE LE SAGE 001 34720 RECREATION REFUND 0.00 42.00 10100 117847 09/08/16 LOPEZHOP HOPE LOPEZ 001 34720 RECREATION REFUND 0.00 84.00 10100 117848 09/08/16 LORENZOT TITO LORENZO 001 23002 FACILITY REFUND-S/C 0.00 50.00 10100 117849 09/08/16 LACPUBWK LOS ANGELES COUNTY 0015510 45530 INDUSTRIAL WASTE SV 0.00 2,721.17 10100 117849 09/08/16 LACPU13WK LOS ANGELES COUNTY 0015340 42210 SUMP PUMP MAINT-JUN 0.00 921.28 10100 117849 09/08/16 LACPUBWK LOS ANGELES COUNTY 0015510 - 45530 INDUSTRIAL WASTE SV 0.00 528.76 10100 117849 09/08/16 LACPU13WK LOS ANGELES COUNTY 0015510 45530 INDUSTRIAL WASTE SV 0.00 2,959.34 TOTAL CHECK 0.00 7,130.55 10100 117850 09/06/16 MASONSMI GWENDOLYN MASON SMI 001 34720 RECREATION REFUND 0.00 42.00 10100 117851 09/08/16 MERCVALI VALI MERCHANT 001 34720 RECREATION REFUND 0.00 84.00 10100 117652 09/08/16 MOBILEIN MOBILE INDUSTRIAL S 0015350 41200 SUPPLIES-HELIUM 0.00 93.00 10100 117852 09/08/16 MOBILEIN MOBILE INDUSTRIAL S 0015340 41200 CYLINDER ARGON 0.00 8.00 TOTAL CHECK 0.00 101.00 10100 117853 09/08/16 MOKKENNE KENNETH MOK 0015210 44100 PLNG COMM-AUG 0.00 65.00 10100 117654 09/08/16 NESTLEPU NESTLE PURE LIFE DI 0015333 41200 WATER SUPPLIES-DBC 0.00 57.23 10100 117854 09/08/16 NESTLEPU NESTLE PURE LIFE DI 0015333 42130 EQ RENTAL-DBC 0.00 11.98 TOTAL CHECK 0.00 69.21 10100 117855 09/08/16 KIDZLOVE NORTH AMERICAN YOUT 0015350 45320 CONTRACT CLASS-SPAS 0.00 630.00 10100 117856 09/08/16 PAETECCO PAETEC COMMUNICATIO 0014070 42125 LONG DIST CHRGS-AUG 0.00 1,878.59 10100 117857 09/06/16 PAIGEJAC JACQUELYN PAIGE 001 36615 FACILITY REFUND-DHC 0.00 400.00 10100 117858 09/08/16 PIAZZADO DOLORES PIAZZA 001 34720 RECREATION REFUND 0.00 42.00 10100 117859 09/08/16 PASCO PLEASE USE PASCODOO 0015333 45300 REPAIR/MAINT-DBC 0.00 3,190.01 10100 117859 V 09/08/16 PASCO PLEASE USE PASCODOO 0015333 45300 REPAIR/MAINT-DBC 0.00 -3,190.01 TOTAL CHECK 0.00 0.00 10100 117860 09/06/16 PSI PROTECTION ONE INC 0015556 42210 ALARM SVCS-HERITAGE 0.00 116.51 10100 117861 09/08/16 RIGGINSS SIERRA BIGGINS 001 34720 RECREATION REFUND 0.00 42.00 10100 117862 09/08/16 RKACONSU AKA CONSULTING GROU 0015220 45201 BLDG & SFTY SVCS-JU 0.00 34,104.75 10100 117863 09/08/16 SANGCAPZ ZENAIDA SANGCAP 001 34720 RECREATION REFUND 0.00 42.00 SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transaat.ck_date between 120160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND AMOUNT 44000 CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION 10100 117864 09/08/16 SEIJASFR FRANK B SEIJAS 0014095 10100 117865 09/08/16 SILVAREB REBECCA SILVA 001 10100 117866 09/08/16 SCE SOUTHERN CALIFORNIA 0015510 10100 117866 09/06/16 SCE SOUTHERN CALIFORNIA 0015510 10100 117866 09/08/16 SCE SOUTHERN CALIFORNIA 0015510 10100 117866 09/06/16 SCE SOUTHERN CALIFORNIA 0015510 10100 117866 09/06/16 SCE SOUTHERN CALIFORNIA 0015510 TOTAL CHECK 0.00 350.00 10100 117867 09/08/16 TENSAEWS BINIAM TENSAEW 001 10100 117869 09/08/16 THOMASJA JAMES THOMAS 001 10100 117870 09/08/16 ADELPHIA TIME WARNER CABLE 0014070 10100 117871 09/06/16 UBAPATTY PATTY USA 001 10100 117872 09/08/16 VANHORND DAVID VAN HORN 001 10100 117872 09/08/16 VANHORND DAVID VAN HORN 001 10100 117872 09/08/16 VANHORND DAVID VAN HORN 001 TOTAL CHECK 9/7/16 -LOAN DEDUCTS 0.00 3,159.55 10100 117873 09/08/16 VANTAGEP VANTAGEPOINT TRNSFR 001 10100 117873 09/08/16 VANTAGEP VANTAGEPOINT TRNSFR 001 TOTAL CHECK 23002 FACILITY REFUND -HRT 0.00 10100 117874 09/08/16 VOTU TU VO 001 10100 117874 09/08/16 VOTU TU VO 001 TOTAL CHECK 41200 SUPPLIES -HERITAGE 0.00 10100 117875 09/08/16 WAXIESAN WAXIE SANITARY BURP 0015556 10100 117875 09/08/16 WAXIESAN WAXIE SANITARY SUPP 0015333 TOTAL CHECK 946.13 45510 WATERING SVCS -AUG 1 10100 117876 09/08/16 WESTCOAS WEST COAST ARBORIST 0015558 10100 117877 09/08/16 WESTERNS WESTERN PACIFIC SIG 0015554 10100 117878 09/08/16 WOLFERAY RAYMOND WALTER WOLF 0015210 10100 8122016 06/12/16 PETTYCAS PETTY CASH/DIANNA H 0014010 10100 8122016 08/12/16 PETTYCAS PETTY CASH/DIANNA H 0014030 10100 8122016 08/12/16 PETTYCAS PETTY CASH/DIANNA H 0014096 10100 8122016 08/12/16 PETTYCAS PETTY CASH/DIANNA H 0014096 10100 8122016 06/12/16 PETTYCAS PETTY CASH/DIANNA H 0015350 10100 8122016 08/12/16 PETTYCAS PETTY CASH/DIANNA H 0015350 10100 8122016 08/12/16 PETTYCAS PETTY CASH/DIANNA H 0015350 10100 8122016 08/12/16 PETTYCAS PETTY CASH/DIANNA H 0015350 TOTAL CHECK 477.83 - PAGE NUMBER: 24 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 44000 PROF -SVCS -CONCERTS 0.00 525.00 36615 FACILITY REFUND -DBC 0.00 100.00 42126 ELECT SVCS-T/CONTRO 0.00 86.69 42126 ELECT SVCS-T/CONTRO 0.00 112.20 42126 ELECT SVCS-T/CDNTRO 0.00 124.74 42126 ELECT SVCS-T/CONTRO 0.00 161.83 42126 ELECT SVCS-T/CONTRO 0.00 2,207.96 0.00 2,693.42 23002 FACILITY REFUND -DBC 0.00 350.00 23002 FACILITY REFUND -DBC 0.00 1,000.00 44030 INTERNET SVC-B/CYN 0.00 189.95 23002 FACILITY REFUND-REA 0.00 50.00 34430 ADMIN FEES -PL 16-01 0.00 -1,035.00 23010 ADMIN FEES -PL 16-01 0.00 1,035.00 23010 PROF.SVCS-PL 2016-0 0.00 5,750.00 0.00 5,750.00 21108 9/7/16 -LOAN DEDUCTS 0.00 3,159.55 21108 9/7/16-P/R DEDUCTIO 0.00 33,219.45 0.00 36,379.00 23002 FACILITY REFUND -HRT 0.00 50.00 23002 FACILITY REFUND -HRT 0.00 200.00 0.00 250.00 41200 SUPPLIES -HERITAGE 0.00 262.86 41200 SUPPLIES -DBC 0.00 683.27 0.00 946.13 45510 WATERING SVCS -AUG 1 0.00 720.60 45507 APS SYS-P/WORKS 0.00 470.72 44100 PING COMM-JUL/AUG 0.00 130.00 42325 MEETING 0.00 20.00 41200 SUPPLIES 0.00 19.99 44000 SUPPLIES 0.00 26.70 44000 SUPPLIES 0.00 19.85 41200 SUPPLIES 0.00 62.47 41200 SUPPLIES 0.00 175.97 41200 SUPPLIES 0.00 139.22 41200 SUPPLIES 0.00 13.63 0.00 477.83 SUNGARD PENTAMATION INC DATE:: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.Ck_date between '20160811 00:00:00.000' and 120160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION 10100 912016M 09/01/16 PETTYCAS PETTY CASH/DIANNA H 0014096 10100 912016M 09/01/16 PETTYCAS PETTY CASH/DIANNA H 0014010 10100 912016M 09/01/16 PETTYCAS PETTY CASH/DIANNA H 0015333 10100 912016M 09/01/16 PETTYCAS PETTY CASH/DIANNA H 0015350 10100 912016M 09/01/16 PETTYCAS PETTY CASH/DIANNA H 0015350 TOTAL CHECK 218.63 42410 10100 PP17/16 08/11/16 PERSRETI PERS RETIREMENT FUN 001 10100 PP17/16 08/11/16 PERSRETI PERS RETIREMENT FUN 001 10100 PP17/16 08/11/16 PERSRETI PERS RETIREMENT FUN 001 TOTAL CHECK 21109 RETIRE CONTRIB-EE 10100 PP18/16 08/25/16 PERSRETI PERS RETIREMENT 001 10100 PP18/16 08/25/16 PERSRETI PERS RETIREMENT 001 10100 PP18/16 08/25/16 PERSRETI PERS RETIREMENT 001 TOTAL CHECK 21109 RETIRE CONTRIB-PEPR 0.00 10100 PP19/16 09/08/16 PERSRETI PERS RETIREMENT FUN 001 10100 PP19/16 09/08/16 PERSRETI PERS RETIREMENT FUN 001 10100 PP19/16 09/08/16 PERSRETI PERS RETIREMENT FUN 001 TOTAL CHECK 0.00 10100 17 -PP 16 08/11/16 PAYROLL PAYROLL TRANSFER 001 10100 18 -PP 16 08/25/16 PAYROLL PAYROLL TRANSFER 001 10100 19 -PP 16 09/06/16 PAYROLL PAYROLL TRANSFER 001 10100 PP 17/16 V 08/11/16 VANTAGEP VANTAGEPOINT TRNSFR 001 10100 PP 17/16 V 08/11/16 VANTAGEP VANTAGEPOINT TRNSFR 001 10100 PP 17/16 08/11/16 VANTAGEP VANTAGEPOINT TENSER 001 10100 PP 17/16 08/11/16 VANTAGEP VANTAGEPOINT TRNSFR 001 TOTAL CHECK 169,951.07 10200 10100 PP 17-18 09/01/16 PERSHEAL PERS HEALTH 001 10100 PP 17-18 09/01/16 PERSHEAL PERS HEALTH 0014060 TOTAL CHECK 21108 8/12/16 -LOAN DEDUCT 0.00 10100 PP 18/16 08/25/16 PERSRETI PERS RETIREMENT FUN 001 10100 PP 18/16 06/25/16 PERSRETI PERS RETIREMENT FUN 001 10100 PP 18/16 08/25/16 PERSRETI PERS RETIREMENT FUN 001 TOTAL CHECK 0.00 0.00 10100 PP 19/16 09/06/16 BENESYST BENESYST 001 TOTAL CASH ACCOUNT TOTAL FUND PAGE NUMBER: 25 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 44000 SUPPLIES 0.00 60.42 42325 MEETING 0.00 40.00 41200 SUPPLIES 0.00 13.06 41200 SUPPLIES 0.00 218.63 42410 PARKING 0.00 15.00 0.00 347.11 21109 RETIRE CONTRIB-PEPR 0.00 559.45 21109 RETIRE CONTRIB-EE 0.00 26,758.40 21109 SURVIVOR BENEFIT 0.00 46.50 0.00 27,364.35 21109 RETIRE CONTRIB-PEPR 0.00 191.06 21109 RETIRE CONTRIB-EE 0.00 229.42 21109 SURVIVOR BENEFIT 0.00 8.00 0.00 428.48 21109 RETIRE CONTRIB-PEPR 0.00 559.45 21109 RETIRE CONTRIB-EE 0.00 26,101.49 21109 SURVIVOR BENEFIT 0.00 45.57 0.00 26,706.51 10200 P/R TRANSFER-17/PP 0.00 197,347.46 10200 P/R TRANSFER-18/PP 0.00 169,951.07 10200 P/R TRANSFER-19/PP 0.00 157,356.25 21108 8/12/16-P/R DEDUCTS 0.00 -34,440.99 21108 8/12/16 -LOAN DEDUCT 0.00 -3,201.76 21108 8/12/16-P/R DEDUCTS 0.00 34,440.99 21108 8/12/16 -LOAN DEDUCT 0.00 3,201.76 0.00 0.00 21105 SEPT 16 -HEALTH INS 0.00 37,731.12 40093 SEPT 16 -HEALTH ADMI 0.00 130.83 0.00 37,861.95 21109 RETIRE CONTRIB-PEPR 0.00 559.45 21109 RETIRE CONTRIB-EE 0.00 26,421.55 21109 SURVIVOR BENEFIT 0.00 45.57 0.00 27,026.57 21119 P/R DEDUCTION -FLEX 0.00 901.90 0.00 1,631,996.69 0.00 1.631.996.69 SUNGARD PENTAMATION INC PAGE NUMBER: 26 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: tYansaCt:Ck_date between '20160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 011 - COM ORG SUPPORT FD CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117468 06/11/16 DBCFOUND DIAMOND BAR COMMUNI 0114010 42355 COMM FNDTN H/DAY GA 0.00 1,500.00 10100 117471 06/11/16 ESGVC EAST SAN GABRIEL VA 0114010 42355 COALITION -HOMELESS 0.00 2,000.00 10100 117514 08/11/16 PCYAO PACIFIC CREST YOUTH 0114010 42355 CHARITY GOLD TOURNM 0.00 1,000.00 10100 117644 08/18/16 WVEF WALNUT VALLEY EDUCA 0114010 42355 19TH ANNL GOLF TRNM 0.00 300.00 10100 117778 09/01/16 IVHS HUMANE SOCIETY OF P 0114010 42355 TEE SPONSORSHIP -16/ 0.00 500.00 TOTAL CASH ACCOUNT 0.00 5,300.00 TOTAL FUND 0.00 5,300.00 SUNGARD PENTAMATION INC PAGE NUMBER: 27 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between '20160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 015 - GENERAL PLAN REVISION FD CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117616 09/01/16 DYETTBHA DYETT & RHATTA, URB 0155210 44220 GENERAL PLAN-JUL 16 0.00 13,252.98 TOTAL CASH ACCOUNT 0.00 13,252.98 TOTAL FUND 0.00 13,252.98 SUNGARD PENTAMATION INC PAGE NUMBER: 28 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: tYansaCt.Ck_date between '20160811 00:00:00.000' and 120160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 020 - OPER RESERVE FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 PP 17-18 09/01/16 PERSHEAL PERS HEALTH 0204060 40086 SEPT 16 -RETIREE HEA 0.00 750.00 TOTAL CASH ACCOUNT 0.00 750.00 TOTAL FUND 0.00 750.00 SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: tYanSaCt.Ck_date between '20160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 112 - PROP A - TRANSIT FUND SALES TAX CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 117485 08/11/16 INLANDEM INLAND EMPIRE STAGE 1125350 10100 117529 08/11/16 SILVERAD SILVERADO STAGES IN 1125350 10100 117529 08/11/16 SILVERAD SILVERADO STAGES IN 1125350 TOTAL CHECK 45535 MTA PASSES-JUL 2016 0.00 10100 117610 08/18/16 LACMTA LOS ANGELES COUNTY 1125553 10100 117610 08/16/16 LACMTA LOS ANGELES COUNTY 1125553 TOTAL CHECK 45535 TAP SVCS-JUL 2016 0.00 10100 117626 08/18/16 RISC REGIONAL TAP SERVIC 1125553 10100 117626 08/16/16 RISC REGIONAL TAP SERVIC 1125553 10100 117626 08/18/16 RISC REGIONAL TAP SERVIC 1125553 10100 117626 08/18/16 RISC REGIONAL TAP SERVIC 1125553 TOTAL CHECK 45310 SHUTTLE SVCS-CONCER 0.00 10100 117631 08/18/16 SILVERAD SILVERADO STAGES IN 1125350 10100 117743 08/25/16 VISSERBU VISSER HUS SERVICES 1125350 10100 117868 09/08/16 THEMINIE THE MINI EXPRESS IN 1125350 10100 17 -PP 16 06/11/16 PAYROLL PAYROLL TRANSFER 112 10100 18 -PP 16 08/25/16 PAYROLL PAYROLL TRANSFER 112 10100 19 -PP 16 09/06/16 PAYROLL PAYROLL TRANSFER 112 TOTAL CASH ACCOUNT 0.00 TOTAL FUND 62,859.75 PAGE NUMBER: 29 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 45310 EXCURSION -SR PROG 0.00 1,220.00 45310 SHUTTLE SVCS -CONGER 0.00 2,263.00 45310 SHUTTLE SVCS-CONCER 0.00 2,263.00 0.00 4,526.00 45535 MTA PASSES-JUL 2016 0.00 947.20 45533 CITY SUBSIDY-JUL 20 0.00 236.80 0.00 1,184.00 45535 TAP SVCS-JUL 2016 0.00 16,476.40 45535 C0MMISSI0N-JUL 2016 0.00 -616.23 45535 REFUND-JUL 2016 0.00 -170.00 45533 CITY SUBSIDY-JUL 20 0.00 4,234.60 0.00 19,924.77 45310 SHUTTLE SVCS-CONCER 0.00 2,263.00 45310 BUSSES -SUMMER DAY C 0.00 16,610.00 45310 EXCURSION -DB 4Y0UTH 0.00 800.00 10200 P/R TRANSFER-17/PP 0.00 6,298.24 10200 P/R TRANSFER-18/PP 0.00 3,552.47 10200 P/R TRANSFER-19/PP 0.00 6,481.27 0.00 62,859.75 0.00 62,859.75 SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between '20160811 00:00:00.000' and 120160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 113 - PROP C - TRANSIT TAX FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME 10100 117560 08/18/16 AMERICAS AMERICAN CAB LLC 10100 17 -PP 16 08/11/16 PAYROLL PAYROLL TRANSFER 10100 18 -PP 16 08/25/16 PAYROLL PAYROLL TRANSFER 10100 19 -PP 16 09/08/16 PAYROLL PAYROLL TRANSFER TOTAL CASH ACCOUNT TOTAL FUND PAGE NUMBER: 30 ACCTPA21 FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 1135553 45529 DIAMOND RIDE PROG-J 0.00 25,360.10 113 10200 P/R TRANSFER-17/PP 0.00 1,980.83 113 10200 P/R TRANSFER-18/PP 0.00 4,061.27 113 10200 P/R TRANSFER-19/PP 0.00 4,865.09 0.00 36,267.29 0.00 36,267.29 SUNGARD PENTAMATION INC PAGE NUMBER: 31 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER. - BY FUND SELECTION CRITERIA: transact.ck_date between '20160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 115 - INTEGRATED WASTE MGT FD CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117484 08/11/16 SUSTAINA NULS ENVIRONMENTAL 1155515 44000 PROF.SVCS-HAULER MG 0.00 1,375.00 10100 117505 08/11/16 MERCURYD MERCURY DISPOSAL SY 1155515 45500 RECYCLING-BULBS/BTT 0.00 918.45 10100 117598 08/18/16 HILTONFA HE & H CONSULTANTS 1155515 44000 PROF.SVCS-WASTE HAT 0.00 5,799.63 10100 117641 08/16/16 WINDMILL THE WINDMILL 1155515 42115 AD-SMART GARDENING 0.00 450.00 10100 117671 08/25/16 REINBERG CNC PRINTWERKS 1155515 41200 SUPPLIES-CITY ENVEL 0.00 838.21 10100 117671 08/25/16 REINBERG CNC PRINTWERKS 1155515 41200 SUPPLIES-LETTERHEAD 0.00 69.76 TOTAL CHECK 0.00 907.97 10100 117803 09/01/16 STERICYC STERICYCLE INC 1155515 45500 WASTE SVCS-DHC 0.00 580.76 10100 117833 09/08/16 DOGGIEWA DOGGIE WALK BAGS IN 1155515 41200 SUPPLIES-PARKS 0.00 893.60 10100 8122016 08/12/16 PETTYCAS PETTY CASH/DIANNA H 1155515 42120 SUPPLIES 0.00 3.40 10100 17-PP 16 08/11/16 PAYROLL PAYROLL TRANSFER 115 10200 P/R TRANSFER-17/PP 0.00 14,557.34 10100 18-PP 16 08/25/16 PAYROLL PAYROLL TRANSFER 115 10200 P/R TRANSFER-18/PP 0.00 10,961.92 10100 19-PP 16 09/08/16 PAYROLL PAYROLL TRANSFER 115 10200 P/R TRANSFER-19/PP 0.00 13,936.85 TOTAL CASH ACCOUNT 0.00 50,367.12 TOTAL FUND 0.00 50,387.12 SUNGARD PENTAMATION INC PAGE NUMBER: 32 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 125 - COM DEV BLOCK GRANT FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117832 09/08/16 DIANACHO DIANA CHO & ASSOCIA 1255215 44000 CDBG SVCS -SR PROG 0.00 328.00 TOTAL CASH ACCOUNT 0.00 328.00 TOTAL FUND 0.00 326.00 SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120160811 00:00:00.000' and 120160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 PAGE NUMBER: 33 ACCTPA21 ACCNT FUND - 138 - LLAD 38 FUND SALES TAX CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION 10100 117592 08/18/16 EXCELLAN EXCEL LANDSCAPE INC 1385538 10100 117592 08/18/16 EXCELLAN EXCEL LANDSCAPE INC 1385538 10100 117592 08/18/16 EXCELLAN EXCEL LANDSCAPE INC 1385538 TOTAL CHECK 351.90 10100 117635 08/18/16 SCE SOUTHERN CALIFORNIA 1385538 10100 117635 08/18/16 SCE SOUTHERN CALIFORNIA 1385538 TOTAL CHECK 0.00 10100 117680 08/25/16 EXCELLAN EXCEL LANDSCAPE INC 1385536 10100 117706 08/25/16 ORKININC ORKIN PEST CONTROL 1385538 10100 117727 08/25/16 SCE SOUTHERN CALIFORNIA 1385538 10100 117727 08/25/16 SCE SOUTHERN CALIFORNIA 1385538 TOTAL CHECK ELECT SVCS -DIST 38 0.00 10100 117745 08/25/16 WVWATER WALNUT VALLEY WATER 1385538 10100 117745 08/25/16 WVWATER WALNUT VALLEY WATER 1385538 TOTAL CHECK 957.89 42126 10100 117791 09/01/16 ORKININC ORKIN PEST CONTROL 1385538 10100 117797 09/01/16 SCICONSU SCI CONSULTING GROU 1385538 10100 117837 09/08/16 EXCELLAN EXCEL LANDSCAPE INC 1385538 10100 117837 09/08/16 EXCELLAN EXCEL LANDSCAPE INC 1385538 10100 117637 09/06/16 EXCELLAN EXCEL LANDSCAPE INC 1385538 10100 117837 09/06/16 EXCELLAN EXCEL LANDSCAPE INC 1385538 10100 117837 09/08/16 EXCELLAN EXCEL LANDSCAPE INC 1385538 10100 117837 09/08/16 EXCELLAN EXCEL LANDSCAPE INC 1385538 10100 117837 09/08/16 EXCELLAN EXCEL LANDSCAPE INC 1385538 TOTAL CHECK 42210 ADDL MAINT SVCS -#38 0.00 10100 117866 09/06/16 SCE SOUTHERN CALIFORNIA 1365538 10100 17 -PP 16 08/11/16 PAYROLL PAYROLL TRANSFER 138 10100 18 -PP 16 08/25/16 PAYROLL PAYROLL TRANSFER 138 10100 19 -PP 16 09/08/16 PAYROLL PAYROLL TRANSFER 138 TOTAL CASH ACCOUNT ELECT SVCS -DIST 38 0.00 TOTAL FUND 10200 P/R TRANSFER-17/PP 0.00 PAGE NUMBER: 33 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 42210 IRRIGATION REPAIRS 0.00 60.60 42210 IRRIGATION REPAIRS 0.00 201.16 42210 IRRIGATION REPAIRS 0.00 90.14 0.00 351.90 42126 ELECT SVCS -DIST 36 0.00 52.89 42126 ELECT SVCS -DIST 38 0.00 23.65 0.00 76.54 45500 MONTHLY MAINT-DIST 0.00 10,848.00 45500 PEST CONTROL -DIST 3 0.00 63.37 42126 ELECT SVCS -DIST 38 0.00 23.94 42126 ELECT SVCS -DIST 38 0.00 101.61 0.00 125.55 42126 WATER SVCS -DIST 38 0.00 957.89 42126 WATER SVCS -DIST 38 0.00 7,849.60 0.00 8,807.49 45500 PEST CONTROL-B/CYN 0.00 63.37 44000 PROF.SVCS-LLAD #38 0.00 2,727.79 42210 ADDL MAINT SVCS -#38 0.00 45.56 42210 IRRIGATION REPAIRS 0.00 51.25 42210 IRRIGATION REPAIRS 0.00 79.15 42210 IRRIGATION REPAIRS 0.00 245.78 42210 ADDL MAINT SVCS -#38 0.00 254.44 42210 VANDALISM REPAIRS 0.00 18.08 42210 ADDL MAINT SVCS -#38 0.00 22.64 0.00 716.90 42126 ELECT SVCS -DIST 38 0.00 25.52 10200 P/R TRANSFER-17/PP 0.00 1,767.75 10200 P/R TRANSFER-18/PP 0.00 960.02 10200 P/R TRANSFER-19/PP 0.00 1,239.85 0.00 27,774.05 0.00 27,774.05 SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between '20160611 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 139 - LLAD 39 FUND CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION 10100 117660 08/25/16 EXCELLAN EXCEL LANDSCAPE INC 1395539 10100 117745 08/25/16 WVWATER WALNUT VALLEY WATER 1395539 10100 117797 09/01/16 SCICONSU SCI CONSULTING GROU 1395539 10100 117837 09/08/16 EXCELLAN EXCEL LANDSCAPE INC 1395539 10100 117837 09/08/16 EXCELLAN EXCEL LANDSCAPE INC 1395539 10100 117637 09/08/16 EXCELLAN EXCEL LANDSCAPE INC 1395539 TOTAL CHECK 10100 17 -PP 16 08/11/16 PAYROLL PAYROLL TRANSFER 139 10100 18 -PP 16 08/25/16 PAYROLL PAYROLL TRANSFER 139 10100 19 -PP 16 09/08/16 PAYROLL PAYROLL TRANSFER 139 TOTAL CASH ACCOUNT TOTAL FUND PAGE NUMBER: 34 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 45500 MONTHLY MAINT-DIST 0.00 11,610.95 42126 WATER SVCS -DIST 39 0.00 7,086.32 44000 PROF.SVCS-LLAD #39 0.00 2,727.79 42210 IRRIGATION REPAIRS 0.00 27.82 42210 IRRIGATION REPAIRS 0.00 182.25 42210 VANDALISM REPAIRS 0.00 49.87 0.00 259.94 10200 P/R TRANSFER-17/PP 0.00 1,148.00 10200 P/R TRANSFER-18/PP 0.00 480.01 10200 P/R TRANSFER-19/PP 0.00 619.92 0.00 23,932.93 0.00 23,932.93 SUNGARD PENTAMATION INC PAGE NUMBER: -- 35 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: tYansaCt.Ck_date between '20160811 00:00:00.000' and 120160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 141 - LLAD 41 FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117592 08/18/16 EXCELLAN EXCEL LANDSCAPE INC 1415541 42210 VANDALISM REPAIRS 0.00 70.79 10100 117592 08/18/16 EXCELLAN EXCEL LANDSCAPE INC 1415541 42210 IRRIGATION REPAIRS 0.00 97.74 TOTAL CHECK 0.00 168.53 10100 117680 06/25/16 EXCELLAN EXCEL LANDSCAPE INC 1415541 45500 MONTHLY MAINT-DIST 0.00 4,143.87 10100 117713 08/25/16 RANCETHR RANCE THRALL B & T 1415541 45519 FIRE BRUSH CLEARING 0.00 19,540.00 10100 117727 08/25/16 SCE SOUTHERN CALIFORNIA 1415541 42126 ELECT SVCS-DIST 41 0.00 23.65 10100 117727 08/25/16 SCE SOUTHERN CALIFORNIA 1415541 42126 ELECT SVCS-DIST 41 0.00 23.65 TOTAL CHECK 0.00 47.30 10100 117745 08/25/16 WVWATER WALNUT VALLEY WATER 1415541 42126 WATER SVCS-DIST 41 0.00 4,302.77 10100 117797 09/01/16 SCICONSU SCI CONSULTING GROU 1415541 44000 PROF.SVCS-LLAD #41 0.00 2,727.79 10100 117837 09/08/16 EXCELLAN EXCEL LANDSCAPE INC 1415541 42210 IRRIGATION REPAIRS 0.00 58.22 10100 117837 09/08/16 EXCELLAN EXCEL LANDSCAPE INC 1415541 42210 IRRIGATION REPAIRS 0.00 203.92 TOTAL CHECK 0.00 262.14 10100 17 -PP 16 08/11/16 PAYROLL PAYROLL TRANSFER 141 10200 P/R TRANSFER-17/PP 0.00 831.05 10100 18 -PP 16 08/25/16 PAYROLL PAYROLL TRANSFER 141 10200 P/R TRANSFER-18/PP 0.00 480.01 10100 19 -PP 16 09/08/16 PAYROLL PAYROLL TRANSFER 141 10200 P/R TRANSFER-19/PP 0.00 619.92 TOTAL CASH ACCOUNT 0.00 33,123.38 TOTAL FUND 0.00 33,123.38 SUNGARD PENTAMATION INC PAGE NUMBER: 36 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 160 - USED MOTOR OIL BLK GRT CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117552 08/11/16 SUSTAINA RULE ENVIRONMENTAL 1605516 45500 PROF.SVCS-USED OIL 0.00 632.50 TOTAL CASH ACCOUNT 0.00 632.50 TOTAL FUND 0.00 632.50 SUNGARD PENTAMATION INC PAGE NUMBER: 37 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 250 - CAPITAL IMP PROJECTS FD CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117556 08/18/16 ADVANTEC ADVANTEC CONSULTING 2505510 46412 PROF.SVCS-ARMITOS 0.00 75.00 10100-.. 117564 08/18/16 ARCHTERR ARCHITERRA DESIGN G 2505310 46415 PROF.SVCS-PETERSON 0.00 1,260.00 10100 117564 08/18/16 ARCHTERR ARCHITERRA DESIGN G 2505310 46415 PROF.SVCS-PETERSON 0.00 4,179.00 10100 117564 08/18/16 ARCHTERR ARCHITERRA DESIGN G 2505310 46415 PROF.SVCS-MINI PARK 0.00 27.00 10100 117564 08/18/16 ARCHTERR ARCHTTERRA DESIGN G 2505310 46415 PROF.SVCS-MINI PARK 0.00 27.00 10100 117564 08/18/16 ARCHTERR ARCHITERRA DESIGN G 2505310 46415 PROF.SVCS-MINI PARK 0.00 4,565.00 10100 117564 08/18/16 ARCHTERR ARCHITERRA DESIGN G 2505310 46415 PROF.SVCS-MINI PAR 0.00 4,565.00 TOTAL CHECK 0.00 14,623.00 10100 117599 08/18/16 ICGINC ICG INC 2505510 46420 PROF.SVCS-MONUMNT S 0.00 20,745.00 10100 117618 08/18/16 ONWARDEN ONWARD ENGINEERING 2505510 46411 CONSTRUCTION -AREA 4 0.00 3,799.00 10100 117618 08/18/16 ONWARDEN ONWARD ENGINEERING 2505510 46411 CONSTRUCTION -AREA 4 0.00 7,462.50 TOTAL CHECK 0.00 11,261.50 10100 117634 08/18/16 SCLD SOUTH COAST LIGHTIN 2505510 46420 TRFFC SIGNAL POLES 0.00 58,376.22 10100 117634 08/16/16 SCLD SOUTH COAST LIGHTIN 2505510 46420 TRFFC SIGNAL POLES 0.00 7,764.07 TOTAL CHECK 0.00 66,142.29 10100 117655 08/25/16 ADVANTEC ADVANCED CONSULTING 2505510 46412 CONSULTANT SVCS-NTM 0.00 1,440.00 10100 117674 08/25/16 DAVIDVOL DAVID VOLZ DESIGN 2505510 46420 ST CLOCK DESIGN 0.00 800.00 10100 117679 08/25/16 ELECNORB ELECNOR BELCO ELECT 2505510 46412 T/SIGNAL INFRASTRUC 0.00 109,342.30 10100 117781 09/01/16 ITERIS ITERIS INC 2505510 46412 T/SIGNAL INFRASTRUC 0.00 10,910.00 10100 117832 09/08/16 DIANACHO DIANA CHO & ASSOCIA 2505310 46415 CDBG SVCS -MINI PARK 0.00 738.00 TOTAL CASH ACCOUNT 0.00 236,077.09 TOTAL FUND 0.00 235,077.09 SUNGARD PENTAMATION INC PAGE NUMBER: 38 DATE: 09/14/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between '20160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 520 - VEHICLE MAINT/REPL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 117475 08/11/16 GOODYEAR GOOD YEAR AUTO SERV 5205556 42203 VEH MAINT-PKS & REC 0.00 380.76 10100 117527 08/11/16 SCFUELS SC FUELS 5205554 42310 FUEL -JUN 2016 0.00 180.13 10100 117527 08/11/16 SCFUELS SC FUELS 5205556 42310 FUEL -JUN 2016 0.00 319.06 10100 117527 08/11/16 SCFUELS SC FUELS 5204093 42310 FUEL -JUN 2016 0.00 175.73 10100 117527 08/11/16 SCFUELS SC FUELS 5205230 42310 FUEL -JUN 2016 0.00 106.94 TOTAL CHECK 0.00 781.86 10100 117587 08/18/16 DBHANDCA DIAMOND BAR HAND CA 5205230 42203 CAR WASH -CODE ENFOR 0.00 31.98 10100 117587 08/18/16 DBHANDCA DIAMOND BAR HAND CA 5205556 42203 CAR WASH-P/WORKS 0.00 195.37 10100 117587 08/18/16 DBHANDCA DIAMOND BAR HAND CA 5204093 42203 CAR WASH -POOL VEH 0.00 156.89 TOTAL CHECK 0.00 384.24 10100 117718 08/25/16 SCFUELS SC FUELS 5204093 42310 FUEL -POOL VEH 0.00 102.44 10100 117718 08/25/16 SCFUELS SC FUELS 5205230 42310 FUEL -CODE ENFOR 0.00 52.56 10100 117718 08/25/16 SCFUELS SC FUELS 5205554 42310 FUEL -RD MAINT 0.00 170.14 10100 117718 08/25/16 SCFUELS SC FUELS 5205556 42310 FUEL -PARKS & FACILI 0.00 366.03 TOTAL CHECK 0.00 691.17 TOTAL CASH ACCOUNT 0.00 2,238.03 TOTAL FUND 0.00 2,238.03 SUNGARD PENTAMATION INC DATE: 09/14/2016 CITY OF DIAMOND BAR TIME: 15:51:20 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120160811 00:00:00.000' and '20160914 00:00:00.000' ACCOUNTING PERIOD: 3/17 FUND - 540 - BUILDING FAC & MAINT FUND CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION 10100 117555 08/16/16 INTERIOR INTERIOR OFFICE SOL 5404093 TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT ACCNT ----DESCRIPTION---- 46410 RENOVATION -CITY HAL PAGE NUMBER: 39 ACCTPA21 SALES TAX AMOUNT 0.00 6,211.00 0.00 6,211.00 0.00 6,211.00 0.00 2,131,130.81 Agenda # 6.5 Meeting Date: Sept. 20, 2016 CITY COUNCIL��pO AGENDA REPORT �'ottrcn: y9U`� TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g. r TITLE: Treasurer's Statement — July 2016 RECOMMENDATION: Approve the July 2016 Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY: Susan Full, Senior Accountant REVIEWED BY: Dianna Honeywell, Fina Director Attachments: Treasurer's Statement, Investment Portfolio Report CITY OF DIAMOND BAR - CITY TREASURER'S REPORT CASH BALANCE AS OF JULY 31, 2016 BEGINNING CASH BALANCE $34,014,971.50 CASH RECEIVED Cash Receipts $1,767,758.60 Payroll Account Total Cash Received Change Fund $1,767,758.60 Petty Cash Account $500.00 $35,782,730.10 EXPENDITURES Cash With Fiscal Agent $28.77 Checks Written ($2,162,280.72) Total Active Funds Payroll & Pers Transfers (1,605,898.74) Wire Transfers 0.00 Local Agency Investment Fund Returned Checks 0.00 $506,414.06 Charge Card Fees & Other Adjustments (4,143.30) Bank Negotiable CDs Total Expenditures Municipal Bonds ($3,772,322.76) CASH BALANCE AS OF: JULY 31, 2016 $991,667.46 $32,010,407.34 TOTAL CASH BREAKDOWN Active Funds General Account ($860,452.18) Payroll Account $52,315.82 Change Fund $1,400.00 Petty Cash Account $500.00 Parking Account Minimum $250.00 Cash With Fiscal Agent $28.77 Amount Unamortized on Investments ($55,308.88) Total Active Funds ($861,266.47) Investment Funds: Federal Credit Union $248,000.00 Local Agency Investment Fund $5,886,697.47 Corporate Notes $506,414.06 Federal Agency Callable $12,293,851.79 Bank Negotiable CDs $9,280,265.87 Municipal Bonds $3,664,777.16 Wells Fargo Advantage Money Market Fund $991,667.46 Total Investment Funds 32,871,673.81 CASH BALANCE AS OF: JULY 31, 2016 $32,010,407.34 Average Yield to Maturity 1.296% FY2016-17 Year -To -Date Interest Earnings $40,424.52 FY2016-17 Budgeted Annual Interest Earnings $330,200.00 CITY OF DIAMOND BAR INVESTMENT PORTFOLIO SUMMARY REPORT for the Month of July 31, 2016 TOTAL INTEREST EARNED MONTH ENDING July 31, 2016 $40,424.52 FISCAL YEAR-TO-DATE 2016-17 $40,424.52 I certify that this report accurately reflects all City pooled investments J es DeStefno and is in conformity with the investment policy of the City of Diamond Bar City Treasurer approved by City Council and on file in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures. 8/25/2016 Dale Page 1 PERCENT OF DAYS TO YIELD TO INVESTMENTS BOOKVALUE PORTFOLIO TERM MATURITY MATURITY Federal Credit Union CD $248,000.00 0.75% 1,827 1,639 2.050 Local Agency Investment Fund $5,886,697.47 17.91% 1 1 0.576 Corporate Notes $506,414.06 1.54% 1820 1667 1.954 Federal Agency Issues - Callable $12,293,851.79 37.40% 1,601 333 1.260 Negotiable CD's - Banks $9,280,265.87 28.23% 1,702 1,126 1.576 Municipal Bonds $3,664,777.16 11.15% 1,434 1,257 2.066 Wells Fargo Sweep Account $991,667.46 3.02% 1 1 0.010 Total Investments and Averages 32,871,673.81 100.00% 1,281 621 1.296 TOTAL INTEREST EARNED MONTH ENDING July 31, 2016 $40,424.52 FISCAL YEAR-TO-DATE 2016-17 $40,424.52 I certify that this report accurately reflects all City pooled investments J es DeStefno and is in conformity with the investment policy of the City of Diamond Bar City Treasurer approved by City Council and on file in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures. 8/25/2016 Dale Page 1 Par Investments Value City of Diamond Bar City of Diamond Bar 21810 Copley Drive Portfolio Management Diamond Bar, CA g (909)839-7053 Portfolio Summary July 31, 2016 Market Book % of 248,000.00 Days to YTM/C Value Value Portfolio Term Maturity 5,866,697.47 Federal Credit Union CD 248,000.00 248,000.00 248,000.00 0.75 1,827 1,639 2.050 Local Agency Investment Funds 5,886,697.47 5,890,354.42 5,866,697.47 17.91 1 1 0.576 Corporate Notes 500,000.00 515,899.50 506,414.06 1.54 1,820 1,657 1.954 Federal Agency Callable 12,300,000.00 12,308,200.05 12,293,851.79 37.40 1,601 333 1.260 Negotiable CD 9,280,000.00 9,461,759.28 9,280,265.87 28.23 1,702 1,126 1.576 Municipal Bonds 3,610,000.00 3,707,311.70 3,664,777.16 11.15 1,434 1,257 2.066 Wells Fargo Sweep Account 991,667.46 991,667.46 991,667.46 3.02 1 1 0.010 32,816,364.93 33,123,202.41 32,871,673.81 100.00% 1,281 621 1.296 Investments Total Earnings July 31 Month Ending Fiscal Year To Date Current Year 40,424.52 40,424.52 Average Daily Balance 33,459,781.73 31,518,276.57 Effective Rate of Return 1.42% 0.12% Reporting period 07/01/2016-07/31/2016 Portfolio POOL AP Run Date: 08117/2016 -12:20 PM (PRF_PM1) 7.3.0 Report Ver. 7.3.3b City of Diamond Bar Portfolio Management Portfolio Details - Investments July 31, 2016 Page 1 Report Ver. 7.3.36 Average Purchase Stated Daysto YTM/C Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Tenn Maturity Date Federal Credit Union CD CFCU2099 10144 Citadel Federal Credit Union 01/26/2016 248,000.00 248,000.00 248,000.00 2.050 1,827 1,639 2.050 01/26/2021 Subtotal and Average 248,000.00 248,000.00 248,000.00 248,000.00 1,827 1,639 2.050 Local Agency Investment Funds LAIF 10028 Local Agency Investment Fund 5,886,697.47 5,890,354.42 5,886,697.47 0.576 1 1 0.576 Subtotal and Average 6,518,038.86 5,886,697.47 5,890,354.42 5,886,697.47 1 1 0.576 Corporate Notes 037833BS8 10148 Apple Inc 03/01/2016 500,000.00 515,899.50 506,414.06 2.250 1,820 1,667 1.954 02/23/2021 Subtotal and Average 506,468.88 500,000.00 515,899.50 506,414.06 1,820 1,667 1.954 Federal Agency Callable 3133EC7A6 10043 Federal Farm Credit Bank 12/12/2012 1,000,000.00 1,000,005.00 999,727.22 0.820 1,826 498 0.840 12/12/2017 3133EC764 10044 Federal Farm Credit Bank 12/13/2012 500,000.00 500,001.00 499,931.67 0.840 1,826 499 0.850 12/13/2017 3133ECMZ4 10051 Federal Farm Credit Bank 05/01/2013 500,000.00 500,004.50 500,000.00 0.690 1,461 273 0.690 05/01/2017 3133ECNY6 10056 Federal Farm Credit Bank 05/08/2013 500,000.00 500,016.50 499,911.53 0.950 1,826 645 0.960 05/08/2018 3133ECP40 10060 Federal Farm Credit Bank 05/09/2013 500,000.00 500,002.50 499,855.21 0.640 1,461 281 0.678 05/09/2017 3133EGAZS 10156 Federal Farm Credit Bank 05/17/2016 500,000.00 500,454.00 500,000.00 1.580 1,737 108 1.580 02/17/2021 3133EGLU7 10166 Federal Farm Credit Bank 07/14/2016 $00,000.00 499,932.00 499,752.36 1.480 1,626 74 1.490 07/14/2021 313382Y98 10057 Federal Home Loan Bank 05/16/2013 500,000.00 500,000.50 500,000.00 1.000 1,826 653 1.000 05/16/2018 3133834Y4 10059 Federal Home Loan Bank 05/29/2013 500,000.00 500,008.00 500,000.00 1.040 1,826 666 1.040 05/29/2018 313381682 10118 Federal Home Loan Bank 07/13/2015 250,000.00 250,000.50 247,901.32 1.385 1,620 1,235 1.643 12/19/2019 313OA2MW3 10132 Federal Home Loan Bank 10/09/2015 500,000.00 501,449.00 502,325.34 1.250 1,399 191 1.895 08/08/2019 3130A6XG7 10137 Federal Home Loan Bank 12/28/2015 500,000.00 500,660.50 500,000.00 0.750 366 149 0.750 12/28/2016 313OA7CV5 10149 Federal Home Loan Bank 03/01/2016 500,000.00 505,273.50 499,450.36 1.375 1,815 1,662 1.400 02/18/2021 3130AAA W1 10155 Federal Home Loan Bank 05/25/2016 500,000.00 500,405.00 500,000.00 1.250 1,826 116 2.091 05/25/2021 313OA8PZO 10165 Federal Home Loan Bank 07/12/2016 500,000.00 499,561.00 500,000.00 0.840 730 164 0.840 07/12/2018 3134G3S50 10040 Federal Home Loan Mtg Corp 10/26/2012 500,000.00 500,303.50 499,964.43 0.625 1,467 92 0.638 11/01/2016 3134G7S77 10133 Federal Home Loan Mtg Corp 10/29/2015 500,000.00 500,432.00 500,000.00 1.125 1,827 89 1.125 10/29/2020 3134G9QH3 10157 Federal Home Loan Mtg Corp 05/26/2016 500,000.00 500,597.00 500,000.00 1.125 914 298 1.125 11/26/2018 3134G90J9 10158 Federal Home Loan Mtg Corp 06/30/2016 500,000.00 500,285.50 500,000.00 1.875 1,826 60 1.875 06/30/2021 3134G9XD4 10163 Federal Home Loan Mtg Corp 06/30/2016 500,000.00 500,332.00 500,000.00 1.250 1,826 151 2.091 06/30/2021 3136GO2H3 10128 Federal National Mtg Assn 09/24/2015 300,000.00 300,222.30 299,312.05 1.350 1,321 6 1.621 05/07/2019 3135GOSYO 10141 Federal National Mtg Assn 01/20/2016 500,000.00 500,076.00 498,884.58 1.600 1,800 54 1.873 12/24/2020 3136G3JY2 10152 Federal National Mtg Assn 05/03/2016 500,000.00 500,166.50 498,811.28 1.500 1,821 88 1.552 04/28/2021 Portfolio POOL AP Run Date: 0811712016 -12:20 PM (PRF_PM2) 7.3.0 Report Ver. 7.3.36 City of Diamond Bar Portfolio Management Portfolio Details - Investments July 31, 2016 Page 2 Average Purchase Stated Daysto YTM/C Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Term Maturity Date Federal Agency Callable 3136G3ZY4 10167 Federal National Mtg Assn 07/27/2016 250,000.00 248,935.75 249,501.11 1.300 1,826 179 1.341 07/27/2021 3136G3XF7 10166 Federal National Mtg Assn 07/27/2016 500,000.00 499,076.00 498,503.33 1.250 1,826 179 1.312 07/27/2021 Subtotal and Average 12,346,190.90 12,300,000.00 12,308,200.05 12,293,851.79 1,601 333 1.260 Negotiable CD 02006LNF6 10108 Ally Bank UT 01/29/2015 248,000.00 249,463.70 248,000.00 1.250 1,096 546 1.045 01/29/2018 020080AV9 10130 ALMA Bank Astoria NY 10/01/2015 249,000.00 256,031.26 249,000.00 1.700 1,450 1,155 1.701 09/30/2019 02587DMV7 10052 American Express Centurion Bk 05/02/2013 248,000.00 250,147.43 248,000.00 1.100 1,826 639 1.101 05/02/2018 02587CAWO 10098 American Express Centurion Bk 08/21/2014 248,000.00 255,550.61 248,000.00 2.100 1,826 1,115 2.101 08/21/2019 06740KHB6 10091 Barclays Bank 07/02/2014 248,000.00 254,437.09 248,000.00 2.050 1,826 1,065 2.051 07/02/2019 05568P7A9 10081 BMW Bank 04/25/2014 248,000.00 254,098.57 246,000.00 1.900 1,826 997 1.901 04/25/2019 14042E4P2 10120 Capital One Bank 07/15/2015 248,000.00 256,625.69 248,000.00 2.300 1,827 1,444 2.303 07/15/2020 140420XR6 10151 Capital One Bank 04/06/2016 248,000.00 253,194.11 246,000.00 1.700 1,826 1,709 1.701 04/06/2021 20033ALQ7 10117 Comenity Capital Bank 07/14/2015 248,000.00 256,635.86 248,000.00 2.350 1,826 1,442 2.355 07/13/2020 20451 PBV7 10066 Compass Bank 08/07/2013 248,000.00 252,817.15 248,000.00 1.750 1,826 736 1.751 08/07/2018 254671G53 10075 Discover Bank 02/20/2014 248,000.00 252,932.72 248,000.00 1.850 1,826 933 1.851 02/20/2019 29266NG84 10107 EnerBank USA 01/29/2015 248,000.00 253,395.49 248,000.00 1.400 1,451 911 0.000 01/29/2019 29976DZD5 10119 Everbank/Jacksonville FL 07/14/2015 248,000.00 256,682.48 248,000.00 2.000 1,827 1,443 2.002 07/14/2020 33767AVK4 10146 First Bank Puerto Rico 02/12/2016 248,000.00 255,002.53 248,000.00 1.850 1,827 1,656 0.000 02/12/2021 34387ABAS 10102 Flushing Savings Bank 12/10/2014 248,000.00 251,719.75 248,000.00 1.800 1,461 861 1.800 12/10/2018 308863AH2 10147 FARMERS&MERCH SAVINGS BK 02/29/2016 246,000.00 253,765.59 248,000.00 1.550 1,624 1,670 1.550 02/26/2021 3615OWK57 10026 GE Capital Financial Inc. 05/04/2012 248,000.00 249,902.66 248,000.00 1.750 1,826 276 1.751 05/04/2017 36160KZK4 10073 GE Capital Retail Bank 01/31/2014 248,000.00 253,668.78 248,000.00 1.900 1,826 913 1.901 01/31/2019 38148J6M8 10142 Goldman Sachs Bank 01/27/2016 248,000.00 257,720.86 248,000.00 2.100 1,827 1,640 2.102 01/27/2021 06251AK25 10131 Bank of Hapoalim NY 10/09/2015 245,000.00 254,097.83 245,000.00 2.000 1,827 1,530 2.002 10/09/2020 40434ASZ3 10112 HSBC Bank USA 03/30/2015 248,000.00 248,395.56 248,000.00 1.250 1,827 1,337 2.223 03/30/2020 45383UPJS 10077 Independent Bank CD 03/14/2014 248,000.00 249,582.98 248,000.00 0.900 1,280 409 0.902 09/14/2017 856284X58 10094 State Bank of India 07/22/2014 248,000.00. 254,522.15 248,000.00 2.000 1,826 1,085 2.001 07/22/2019 454209BR5 10054 Isabella Bank &Trust Company 05/30/2013 248,000.00 248,097.96 248,000.00 1.000 1,826 667 0.850 05/30/2016 48125TU86 10110 JP Morgan Chase 02/06/2015 500,000.00 501,060.00 500,000.00 1.000 1,461 919 1.855 02/06/2019 51210SITY6 10061 Lakeside Bank 05/17/2013 248,000.00 248,026.54 248,000.00 0.750 1,461 289 0.750 05/17/2017 538036CF9 10145 LIVE OAK BANKING COMPANY 02/11/2015 248,000.00 254,575.22 248,000.00 1.500 1,460 1,288 1.468 02/10/2020 58733ACY3. 10160 Mercantil Commerce Bank 06/24/2016 248,000.00 248,000.00 248,000.00 1.650 1,826 1,788 1.651 06/24/2021 59013JJB6 10126 Merrick Bank 09/21/2015 248,000.00 257,250.90 246,000.00 1.850 1,827 1,512 0.000 09/21/2020 70153RHEl 10075 Parkway Bank & Trust 03/19/2014 248,000.00 251,758.69 248,000.00 1.650 1,826 950 1.651 03/19/2019 Portfolio POOL AP Run Date: 08/178616 -12:20 PM (PRF_PM2) 7.3.0 City of Diamond Bar Portfolio Management Portfolio Details - Investments July 31, 2016 Page 3 Municipal Bonds Average Purchase Stated Days to YTM/C Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Term Maturity 2.665 Date Negotiable CD 10164 California State HSG Fin AGY 07/01/2016 500,000.00 501,335.00 504,168.16 2.189 1,492 1,461 1.980 08/01/2020 283309KN1 71270QLS3 10105 People's United Bank 750,000.00 01/28/2015 248,000.00 255,436.22 248,000.00 1.750 1,826 1,275 1.751 01/28/2020 74267GVBO 10153 Privatebank&Trust Co - CD 1,016,661.80 05/06/2016 248,000.00 251,386.44 248,000.00 1.500 1,826 1,739 1.501 05/06/2021 795450SF3 10097 Sallie Mae Bank 509,295.55 08/06/2014 248,000.00 254,922.92 248,000.00 2.050 1,826 1,100 2.051 06/06/2019 89233P6S0 10159 Toyota MTR Credit Corp 05/27/2016 150,000.00 150,453.00 150,265.87 1.250 496 430 1.098 10/05/2017 94986TYT8. 10154 Wells Fargo 05/10/2016 248,000.00 249,909.60 248,000.00 1.300 1,826 1,743 1.301 05/10/2021 981571 BD3 10113 World's Foremost Bank 1 05/13/2015 200,000.00 205,099.40 200,000.00 2.000 1,827 1,381 2.002 05/13/2020 947681 10088 Webster Bank 0.010 07/02/2014 248,000.00 254,381.54 248,000.00 1.900 1,826 1,065 1.901 07/02/2019 1,281 621 Subtotal and Average 9,280,274.67 9,280,000.00 9,461,769.28 9,280,265.87 1,702 1,126 1.576 Municipal Bonds 189849KY7 10125 Coachella Valley School Dist 09/15/2015 880,000.00 910,782.40 887,216.40 2.885 1,782 1,461 2.665 08/01/2020 13034PYH4 10164 California State HSG Fin AGY 07/01/2016 500,000.00 501,335.00 504,168.16 2.189 1,492 1,461 1.980 08/01/2020 283309KN1 10134 EI Monte School District 11/06/2015 750,000.00 768,517.50 755,916.33 2.148 1,272 1,003 1.850 05/01/2019 455749BQ3 10150 INDIC CA WATER AUTHORITY 04/01/2016 980,000.00 1,016,661.80 1,008,180.72 2.820 1,461 1,339 2.000 04/01/2020 672211BF5 10161 Oakland Coliseum 06/17/2016 500,000.00 510,015.00 509,295.55 2.321 959 914 1.559 02/01/2019 Subtotal and Average 3,665,416.47 3,610,000.00 3,707,311.70 3,664,777.16 1,434 1,257 2.066 Wells Fargo Sweep Account SWEEP 10036 Wells Fargo 07/01/2012 991,667.46 991,667.46 991,667.46 0.010 1 1 0.010 Subtotal and Average 895,391.96 991,667.46 991,667.46 991,667.46 1 1 0.010 Total and Average 33,459,781.73 32,816,364.93 33,123,202.41 32,871,673.81 1,281 621 1.296 Run Date: 08/1712016 -12:20 Portfolio POOL AP PM (PRF_PM2) 7.3.0 Agenda # 6.6 Meeting Date: September 20, 2016 CITY COUNCILAGENDA REPORT �r�ORYOR1Tti1 j TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Ma41--(�D TITLE: SECOND READING OF ORDINANCE NO. 05(2016) AN ORDINANCE OF THE CITY OF DIAMOND BAR REVISING THE CITY'S PURCHASING SYSTEM, AMENDING THE DIAMOND BAR MUNICIPAL CODE AND RESCINDING ORDINANCE 07(2014) IN ITS ENTIRETY RECOMMENDATION: Approve second reading by title only and adopt Ordinance No. 05(2016). The City's Purchasing Ordinance was last revised in 2014. Prior to the 2014 revision, the Purchasing Ordinance had not been updated for several years. Since the 2014 revision, staff has had an opportunity to put the new policy into practice. This revision updates the purchasing ordinance to reflect some adjustments that need to be made to streamline operations, clean up language to reflect the intent of the policy and reflect recent organizational changes. The updated Purchasing Policy was presented at the August 16, 2016 City Council Meeting where Council conducted a first reading of the ordinance to the Diamond Bar Municipal Code. The ordinance will go into effect upon approval of the second reading. Dianna L. Honeywell Finance Director Attachment: Ordinance 05(2016) Purchasing Ordinance ORDINANCE 05 (2016) AN ORDINANCE OF THE CITY OF DIAMOND BAR REVISING THE CITY'S PURCHASING SYSTEM AND AMENDING THE DIAMOND BAR MUNICIPAL CODE WHEREAS, the City has established a purchasing ordinance in Chapter 3.24 of the City Code ('Purchasing Ordinance") to provide an efficient and cost-effective process for the purchase of supplies, services, personal property and equipment; and WHEREAS, the City desires to revise and amend the Purchasing Ordinance as Set forth herein. Now therefore, the City Council of the City of Diamond Bar does ordain as follows: Section 1. Title 3, Chapter 3.24 of the Diamond Bar Municipal Code is repealed in its entirety and is replaced to read as follows: Chapter 3.24 Purchasing Ordinance Sections: 3.24.010 Establishment of Purchasing System 3.24.020 Definitions 3.24.030 Decentralized Purchasing 3.24.040 Purchasing Manager 3.24.050 Contractual Authority 3.24.060 Purchasing Procedure 3.24.070 Exceptions to Purchasing Procedure 3.24.080 Formal Bid Process 3.24.090 Formal Bid Procedures for Public Projects and Public Works Contracts 3.24.100 Encumbrance of Funds 3.24.110 Change Orders 3.24.120 Professional Services 3.24.130 Temporary Staffing 3.24.140 Local Preference 3.24.150 Use of Recycled Materials 3.24.160 Surplus Personal Property 3.24.010 ESTABLISHMENT OF A PURCHASING SYSTEM To establish efficient procedures for the purchase of supplies, services, personal property and equipment; to secure for the City supplies, services, and equipment at the lowest cost commensurate with the quality needed and with due consideration to usability; to exercise positive financial control over purchases; to clearly define authority for the purchasing functions; to assure the quality of purchases; and to buy without favor or prejudice, a purchasing system is adopted and shall control the procedures for all purchases except as otherwise provided by law. 3.24.020 DEFINITIONS As used in this Ordinance, the following words and terms shall be defined as follows unless the context indicates that a different meaning is intended: (a) Blanket Purchase Order shall mean an agreement whereby the City contracts with a vendor to provide supplies or equipment on an as -needed basis throughout the fiscal year. (b) Budget Authority shall mean that with the exception of emergency procedures, no purchase shall be made without prior approval and appropriation in the City's annual budget. (c) Capital Asset shall mean land, improvements to land, easements, buildings, building improvements, vehicles, machinery, equipment, infrastructure and all other tangible assets that are used in operations, cost in excess of $5,000 and that have initial useful lives extending beyond one year. (d) City shall mean the City of Diamond Bar (e) Contract shall mean an agreement, in writing, between two or more persons with the requisite authority, which creates an obligation to do a particular thing. (1) Encumbrance shall mean a contingent liability and reservation of a budget appropriation incurred as a result of the issuance of a purchase order and/or contract. (g) Personal Property shall mean any tangible property not including land or real estate. This includes but is not limited to vehicles, equipment, supplies, furniture and fixtures. (h) Purchases shall mean procurement of supplies, services, equipment and personal property and shall include leases or rentals of such items. (i) Professional Services shall mean, but is not limited to, any type of professional services that may be lawfully rendered including the services of architects, attorneys, auditors, consultants, engineers, physicians, accountants, information technology professionals or other individuals or organizations possessing a high degree of professional, unique, specialized, technical skill or expertise. �) Public Project have the same meaning as set forth in Public Contract Code section 20161 as follows: 1. The erection, improvement, painting or repair of public buildings and works; 2. Work in or about streams, bays, waterfronts, embankments or other work for protection against overflow; 3. Street or sewer work, except maintenance or repair; and 4. Furnishing of supplies or materials for any such project, including maintenance or repair of streets or sewers. (k) Purchase Order shall mean a written authorization issued by the City to a provider of labor, materials or services for which the City agrees to pay. (1) Responsible Bid shall mean an offer submitted by a responsible bidder to furnish supplies, materials, equipment, personal property or contractual services in conformity with the specifications, delivery terms, conditions and other requirements included in the request for bids. (m) Responsible Bidder shall mean a bidder who submits a responsible bid, i.e. a bidder, who has furnished, when requested, information and data to prove that his financial resources, production or service facilities, service reputation and experience are adequate to make satisfactory delivery of supplies, materials, equipment or contractual services on which the bids are made, and who has not violated, or attempted to violate, any provision of this Chapter. (n) Services shall mean any and all services, with the exception of professional services as defined in this section (i) above, including but not limited to equipment service contracts. (o) Splitting shall mean dividing a purchase or contract into two or more parts in order to avoid the requirements of this policy. Splitting is prohibited. Further, splitting of a public works project is a misdemeanor under PCC section 20163 and is prohibited. (p) Surplus Personal Property shall mean any personal property that is no longer needed or useable by the City. (q) Use Tax shall mean the tax on the use, storage or consumption of personal property in California which was purchased out of state. M 3.24.030 DECENTRALIZED PURCHASING The purchase of supplies, services, personal property and equipment is the responsibility of the individual departments requiring said supplies, services, personal property and equipment. It is the responsibility of the Purchasing Manager described in Section 3.24.040 (a) to ensure the adherence to the procedures prescribed in this Chapter. 3.24.040 PURCHASING MANAGER (a) Creation of Position of Purchasing Manager There is hereby created the position of Purchasing Manager, who shall be the City Manager. (b) Power and Duties The Purchasing Manager shall direct and supervise the acquisition of all goods and services under this Chapter and may delegate any of the powers and duties conferred upon him as provided herein. 2. Purchasing Agents. In accordance with Diamond Bar Municipal Code 3.24.040 (b), the Purchasing Manager may delegate the responsibility for administering purchasing policies and procedures to one or more Purchasing Agents. The authorized Purchasing Agents Shall include: Assistant City Manager Finance Director iii. Public Works Director iv. Community Development Director V. Parks & Recreation Director vi. Information Services Director 3. Purchasing Delegates. Additionally, the Purchasing Manager may delegate authority to the Purchasing Agents to delegate authority to additional individuals within their supervision who shall be authorized to make purchases. Individuals delegated purchasing authority hereunder are referred to as `Purchasing Delegates". Purchasing Delegates shall be designated in accordance with the following requirements: A written list of Purchasing Delegates must be submitted to the Finance Director and include the name and maximum dollar purchasing authority authorized for each individual. A written list of Purchasing Delegates must be approved on an annual basis or upon changes in employment status, 0 whichever is more frequent, by the City Manager, the Finance Director and the Department Director. iii. The Finance Director must maintain a written record of all approved Purchasing Delegates. 3.24.050 CONTRACTUAL AUTHORITY Provided there is adequate unencumbered appropriation in the account against which the expenditure is to be charged: (a) Purchases of supplies, services, personal property and equipment of an estimated value up to five thousand dollars ($5,000) shall be approved by the Purchasing Manager, a Purchasing Agent or a Purchasing Delegate. (b) Purchases of supplies, services, personal property and equipment of an estimated value up to ten thousand dollars ($10,000) shall also be approved by the Purchasing Manager or a Purchasing Agent. (c) Purchases of supplies, services, personal property and equipment with an estimated value greater than ten thousand dollars ($10,000) and up to forty thousand dollars ($40,000) must receive the approval of the Purchasing Manager or his/her designee. (d) Except as otherwise provided in this Chapter, purchases with an estimated value greater than forty thousand dollars ($40,000) shall be subject to the purchasing procedures outlined in Section 3.24.060, Section 3.24.080 or Section 3.24.090 and approved by the City Council. 3.24.060 PURCHASING PROCEDURE (a) Availability of Funds — Except in emergencies as defined in Section 3.24.070 (a), no notice of award of contract shall be issued, no contract shall be signed and no purchase order shall be issued unless the unexpended appropriation concerned is sufficient to pay the amount of such contract or purchase order. (b) Purchaser Responsibilities — It shall be the responsibility of the Purchasing Manager, Purchasing Agent or Purchasing Delegate handling a purchase: 1. To reduce, to the maximum extent possible, the number of purchase transactions by combining into bulk orders and contracts the requirements of departments or City for common -use items or items repetitively purchased. The use of blanket purchase orders is recommended for vendors that a department uses repeatedly throughout the fiscal year. Blanket purchase orders may not be used for the purchase of Capital Assets. 5 2. To obtain a completed IRS Form W-9 from any vendor not previously used for City purchases and submit it to the Finance Department. This information must be validated by the Finance Department before any purchases can be made with the new vendor. 3. If a City business license is required, it is the responsibility of the Purchasing Agent to direct the vendor to the Diamond Bar Community Development department in order to obtain the license. 4. Except as otherwise authorized in this Chapter or by State or Federal law, to select the lowest responsible bidder when bids are solicited, whether formal or informal. If the lowest priced bid is not selected, then the decision process must be documented explaining why the lowest bid was not chosen. This provision does not apply to professional service contracts as set forth in 3.24.120. If the item(s) to be purchased is only available through one vendor and/or sole source provider, or when required if three bids could not be obtained, back up documentation verifying that the vendor is the sole source provider must be provided using the "Justification for Sole Source/Sole Brand" form. Unjustified factors for a sole source/sole brand include: i. Personal preference for a product or vendor ii. Cost, vendor performance, local service, maintenance and delivery time (these are award factors in competitive bidding; iii. Lack of advance planning for activity, unless deemed an emergency purchase as referenced in Section 3.24.070 (c) The Purchasing Manager is authorized to prescribe the use of various types of contracts and orders, including, but not limited to the following: 1. Use of petty cash is authorized for single purchases of seventy-five dollars ($75.00) or less. 2. Purchase orders shall be used for all purchases of supplies, services, personal property and equipment in accordance with the following: i. Any single item or aggregate purchase with an estimated value of five thousand dollars ($5,000) or greater. ii. When the Purchasing Manager, Purchasing Agent or Purchasing Delegate expects to make multiple purchases with a single vendor and purchases are expected to exceed five thousand dollars ($5,000) annually. (d) In the absence of those exceptions set forth in Section 3.24.070 the following procedures shall be followed with regards to purchases of supplies, services, personal property and equipment: 0 For any single item or aggregate purchase with an estimated value of five thousand dollars ($5,000) up to ten thousand dollars ($10,000) three informal bids or quotes shall be solicited. i. Bids or quotes may be solicited from the vendors in verbal or written format. Responses from the vendors must be in writing. ii. Written documentation (in the form of the "Quotation Worksheet" form) of the bids and quotes must be submitted with the requisition. 2. For any single item or aggregate purchase with an estimated value in excess of ten thousand dollars ($10,000) up to forty thousand dollars ($40,000) three informal bids shall be solicited. Bids must be solicited in writing from the vendors. Responses from the vendors must be in writing. Written documentation (in the form of the "Quotation Worksheet" form) of the bids must be submitted with the requisition. 3. Any single item or aggregate purchase of supplies, services, personal property or equipment with an estimated value of forty thousand dollars ($40,000) or greater (purchased within one fiscal year) must be approved by City Council via the formal bid process outlined in Section 3.24.080. 4. Any Public Project or Public Works Contract with an estimated value of forty thousand dollars ($40,000) or greater (purchased within one fiscal year) must be approved by City Council via the process outlined in Section 3.24.090 5. In determining whether the $40,000 fiscal year threshold for City Council approval has been exceeded, for purchases of supplies, services, personal property or equipment, multiple contracts shall be aggregated on a department basis for the applicable fiscal year. If, in the aggregate, purchases by a single department from a single vendor of supplies, services, personal property or equipment would exceed $40,000 in a fiscal year, the purchase which results in the $40,000 threshold being exceeded shall be approved by the City Council. (e) Professional development and training costs do not require purchase orders. Any travel related costs should also be in accordance with the City's Travel, Expense and Reimbursement Policy. (f) Annual maintenance contracts for existing products, services, software, etc., do not require bids, quotes, purchase orders or Council approval. 7 (g) Out of State purchases for goods that would normally incur sales tax charges must accrue use tax (at the same rate as the current sales tax charged within Diamond Bar) in the calculation of lowest responsible bidder and/or amount. (h) Purchases made with a City credit card may include but are not limited to: 1. Conferences/training/seminars (registration, airline, car rental, hotel accommodations, meals and fuel; 2. Business lunch with representatives from other government agencies or consultant under contract to the City, furnishing lunch for interview panels and/or evaluation review boards; 3. Publications/manuals; 4. Providing meals, equipment and material to work crews in cases of emergencies and 5. Memberships and/or dues to professional organizations. 6. Purchases made with a City credit card must follow all other rules set forth in this ordinance with respect to dollar limit thresholds and approval levels required. 3.24.070 EXCEPTIONS TO PURCHASING PROCEDURE (a) Emergency Purchases. The emergency procedure applies to purchases made necessary from an emergency situation that poses an immediate threat to public health, welfare or safety as determined by the Purchasing Manager for which no time exists to seek Council action or approval, if such action or approval were otherwise required. An emergency situation is defined as follows: i. A public disaster; ii. An immediate need to prepare for national or local defense; and iii. A breakdown of machinery or an essential service immediately affecting public health, safety or welfare. 2. The Purchasing Manager, a Purchasing Agent, or any Purchasing Delegate may purchase supplies, services, personal property, or equipment directly subject to parameters set forth in City Council resolution(s) and shall submit a report of the circumstances of the emergency to the Purchasing Manager as soon as possible. The report will be filed with the City Council and will be entered in the minutes of the Council at its next regular meeting. (b) Bidding: Exceptions 1. Purchases of supplies and equipment and contracts, except Public Works Contracts, shall be by bidding procedures pursuant to the provisions of Section 3.24.060. 2. Bidding shall be dispensed with upon authorization of the Purchasing Manager or designee: i. Where bidding would be impossible or impractical; ii. The amount of the purchase has a total estimated value of less than five thousand dollars ($5,000); iii. Where the commodity or service can be obtained from only one vendor. When there is only one vendor that provides the product or service, the details must be documented and supported with the form "Justification for Sole Source/Sole Brand" in order to dispense with bidding requirements; or iv. Where the price of the commodity or service is controlled by law such that bidding would be unlikely to result in any cost savings. 3. For the purposes of this Section i. "Impossible" shall mean extreme and unreasonable difficulty or expense; and ii. "Impractical' shall mean incapable of being performed by the bid procedure. 4. Other Exceptions. When, in the opinion of the Purchasing Manager or Purchasing Agent, supplies, personal property, services or equipment can be more efficiently or more cost efficient obtained if acquired on behalf of the City by the State Department of General Services or other government purchasing program, the Purchasing Manager or Purchasing Agent shall so advise the City Council. Acquisition of any such supplies, materials, personal property or equipment by the State Department of General Services or other government purchasing program may be authorized by resolution of the City Council. 3 24 080 FORMAL BID PROCESS (OTHER THAN PUBLIC PROJECTS OR PUBLIC WORKS CONTRACTS) Except as otherwise exempted in this Chapter, supplies, services, equipment and personal property with an estimated value of more than forty thousand dollars ($40,000) shall be purchased using the Formal Bid Process as follows: (a) To initiate the Formal Bid Process, the Purchasing Agent shall provide specifications for the item to be purchased and documentation showing the existence of an unencumbered appropriation for the item in the current approved budget. 0 (b) The opportunity to bid may be posted at City Hall, on the City's website, in a newspaper of general circulation, and/or if applicable, in appropriate trade publications. The opportunity to bid may also be distributed to contractors commonly used by the City for the category of work to be bid. The opportunity to bid shall include a general description of the supplies, service personal property or equipment to be purchased, the location where specifications may be obtained and the security required, if any. (c) Bids shall be reviewed for compliance with the specifications document and all deviations from the specifications shall be fully documented by the requesting Department and the impact of the deviations on performance or suitability of the bid item shall be detailed. (d) Staff shall prepare a staff report with a recommendation to the City Council. (e) Except for certain professional services agreements, the City Council may award the contract to the lowest responsible bidder in conformity with the specifications. (f) When a bid is recommended to be awarded to other than the lowest responsible bidder, written justification is required. The written statement must be included with the staff report to the City Council. (g) Rejection of Bids — the Purchasing Manager or when applicable, the City Council, may, in any given case reject all bids with or without cause and submit the supplies, personal property, equipment or service involved to a new bidding process or may abandon the purchase. (h) This policy specifically prohibits splitting a purchase to circumvent the threshold limits set forth in Section 3.24.060 (d)(3). (i) The purchase must be approved by the City Council. 3.24.090 FORMAL BID PROCEDURES FOR PUBLIC PROJECTS AND PUBLIC WORKS CONTRACTS (a) Bid solicitation procedures. The City Council shall approve plans and specifications for all public projects which are required per applicable laws and regulations. A notice inviting formal bids, stating the time and place for the receiving and opening of sealed bids and distinctly describing the public project, commodity or class of commodities shall be prepared. 10 Every notice inviting bids shall be prepared in accordance with the following requirements: i. The notice shall be published in accordance with the requirements of California Public Contracts Code section 20164, and as that section may be modified. ii. The Purchasing Agent shall, in addition, solicit bids from prospective bidders for the class of commodities being purchased or sold by sending them copies of the newspaper notice or such other notice as well as will acquaint them with the proposed purchase. All pending purchases shall also be advertised by posting a copy of the contract bid form on a public bulletin board in City Hall iii. In addition to notice required by this section, the Purchasing Manager, Purchasing Agent or Purchasing Delegate may give such other notice as he or she deems proper. Provisions shall be included in any invitation for bid and in any contract documents for the withholding of retentions earned to ensure performance under a contract in an amount and type as determined by the Director of Public Works, consistent with State law. Provisions shall be included in any invitation for bid and in any contract documents for insurance coverage in an amount, type and term as may be specified by the City. 4. When required by State law, the contractor shall not pay less than the general prevailing rates of wages, as determined by the Director of the Department of Industrial Relations, to all workers employed on a Public Project or Public Works Contract. (b) Formal Bid Opening Procedure. Sealed bids shall be submitted to the City Clerk with the bid number written on the envelope where they will be date and time stamped. All bids must be received and date and time stamped by the City Clerk's clock on or before the date and time due; late bids will be returned unopened. The City Clerk shall publicly open all bids at the time and place stated in the public notice. A tabulation of all bids shall be available for public inspection in the City Clerk's Office during regular business hours for a period of one year after bid opening (c) The City Council may reject a bid based upon non -responsibility and award to the next lowest responsible bidder if the Purchasing Agent provides notice to the bidder of any evidence reflecting on the bidder's responsibility at least two business days prior to the hearing at which the City Council will be considering whether to reject the bid. The bidder shall have the opportunity to present evidence that the bidder is qualified to perform the contract. (d) Rejection of Formal Bids. In its discretion, the City Council may reject any and all bids presented for any reason. If after the first invitation of bids all 11 bids are rejected, after reevaluating its cost estimates of the project, the City Council may: (a) abandon the project; (b) re -advertise for bids in the manner prescribed by this chapter; or (c) perform the work with City employees, after passing a resolution by a four-fifths vote of the City Council declaring that the project can be performed more economically by City employees. (e) Award of Formal Bid Contracts. All contracts for public works projects with a value exceeding ($40,000) shall require the approval of the City Council and shall be executed by the Mayor and approved as to form by the City Attorney. If a contract is awarded, it shall be awarded by the City Council to the lowest responsible bidder. The determination of the "lowest responsible bidder" shall be at the discretion of the City Council pursuant to the findings and recommendations presented by the Purchasing Agent at the time of award of contract. In determining the lowest responsible bidder, the following may be considered by the City Council, in addition to price: i. The ability, capacity and skill of the bidder to perform the contract or provide the services required; ii. Whether the bidder can perform the contract or provide the services promptly, or within the time specified, without delay or interference; iii. The sufficiency of the bidder's financial resources to perform the contract or provide the service; iv. The ability of the bidder to provide future maintenance and services where such maintenance and service is essential; V. The quality and timeliness of the bidder's performance on previous contracts for the City; vi. Litigation by the bidder on previous contracts with the City; vii. The character, integrity, reputation, judgment, experience and efficiency of the bidder; viii. The bidder is licensed under the Contractors' State License Law (commencing with Section 7000 of the Business and Professions Code of the State of California, as the same may be amended from time to time) to perform the work for which it submitted a bid proposal. (f) Tie Formal Bids. If two or more formal bids received are for the same total amount the City Council may, at its discretion, accept the one it chooses or accept the lowest bid made by and after negotiation with the tie bidders. (g) No Formal Bids. If no bids are received through the formal or informal procedure, the project may be performed by the employees of the City by force 12 account or through a negotiated contract without further complying with this chapter. (h) Bid Selection. If a contract is awarded, it shall be to the lowest responsible bidder. The determination of the "lowest responsible bidder" shall be at the discretion of the City Council pursuant to the findings and recommendations presented by the Purchasing Agent. (i) Nothing contained in this section is intended to be in conflict with applicable state law. 3.24.100 ENCUMBRANCE OF FUNDS Except in cases of emergency, the issuing department shall not issue any purchase order for supplies, services, or equipment unless there exists an unencumbered appropriation in the account against which said purchase is to be charged. If, when the purchase order is posted the account appears to be over budget, the Department Director shall create a budget transfer to cover said overage immediately. 3.24.110 CHANGE ORDERS (a) Any substantial change to a contract or approved purchase which results in a cost in excess of the City Council award amount, shall be documented with a change order. If a change order will result in a total contract amount of more than $40,000 or substantially changes the terms or results in a cost in excess of Council award amount plus any Council approved contingencies, the change order must be brought to Council as soon as staff becomes aware as to avoid any delays in the project. No change order may exceed budgetary authorization without Council approval. (b) The Purchasing Manager may approve a change order for contracts approved by the City Council in an amount up to 10% of the contract amount or $40,000, whichever is less. (c) All change orders are subject to the approval authority set forth in section 3.24.050 (c). 3.24.120 PROFESSIONAL SERVICES (a) Use of Requests for Proposals. The formal bid procedures set forth in Section 3.24.080 for Professional Services shall be utilized whenever practical. (b) Guidelines for Selection. Firms or individuals shall be selected based on their ability to perform the specific functions including, but not limited to, such factors as: iBl Overall professional experience, reliability, and continuity of the firm as related to the tasks described in the solicitation for proposals or bids; ii. Professional experience of the firm in executing contracts of a similar nature; iii. Adequacy of personal numbers within specific disciplines required to complete the work required by the solicitation for proposals or bids; iv. Experience and training of key personnel as related to the work described in the solicitation for proposals or bids; V. Adequacy of number of principal(s) which are intended to be assigned to the contract; vi. Knowledge of applicable regulations and technology associated with the contract; vii. Quality and timeliness of recently completed or nearly completed projects which were similar to the work described in the solicitation for proposals or bids; viii. Specialized qualifications for the services to be performed; and ix. Price Such factors shall be weighed by the acquiring authorized person and by the City department primarily responsible for the project according to the nature of the contract, the needs of the City and complexity and special requirements of the specific contract for which the services will be provided. (c) RFP Procedures. If a formal RFP is used, the following procedures shall apply: A Request for Proposal solicitation document shall be issued to potential individuals or firms. The solicitation document shall discuss the following: i. Scope of work or specification desired. ii. List of any required qualifications. iii. List the evaluation criteria iv. The date of submission for the response by the vendor V. Only criteria disclosed in the solicitations may be used to evaluate the supplies or services proposed. 2. The solicitation document shall be made available to a minimum of three (3) qualified firms or individuals, unless three qualified firms or individuals cannot be located, and shall be made available for no less than fourteen (14) calendar days. 14 (d) Evaluation of proposals received will be conducted by either an individual or a review committee. Interviews may be conducted, at the discretion of the person authorized to make the purchase, with one (1) or more responsible bidders who has submitted a proposal and is determined to be reasonably susceptible for being accepted for award. These discussions may be held for the purpose of clarification to assure full understanding of responsiveness to the solicitation requirements. (e) Multi -Year Contracts. The total not to exceed amount for the entire term of a multi-year contract shall be the amount utilized in determining the approval authority required under this Chapter. The City Council may authorize the Purchasing Manager to extend the term of such contracts provided the contract provides for such extensions. (f) The Purchasing Manager, Purchasing Agent or Purchasing Delegate shall notify the selected contractor and obtain a written contract to be kept on file with the City Clerk. 3.24.130. TEMPORARY STAFFING PROFESSIONAL AND CONSULTANT SERVICES Proposals for all temporary staffing, professional and consultant services may be obtained pursuant to procedures determined by the Human Resources Department. Selection shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required. It is not mandatory that a contract for temporary staffing, professional and consultant services be awarded to the lowest bidder when it is believed that the quality of service or technical expertise provided by a higher bidder warrants their selection. Reasons for the selection of any bidder other than the lowest bidders shall be in writing and shall be retained with the record of bids. Section 3.24.140 LOCAL PREFERENCE In order to promote the economic health of the City and to encourage local participation in the procurement process, the City in determining the lowest responsible bidder may take in to consideration the sales tax (one percent) which would be returned to the City as prescribed in this Section. (a) Definition. Whenever used in this section, the phrase "local bidder/vendor' shall mean a business, firm, or enterprise with fixed offices or locally taxable distribution points within the City, which holds a valid business registration issued by the City, and bearing a street address within the City. 15 (b) Local Preference. In awarding purchase orders and contracts for supplies and equipment, the City may grant a preference of one percent (1%) to local bidder/vendors. The bids of all local bidder/vendors shall be reduced by one percent prior to determining the lowest responsible bidder. (c) Identical Bids. If after applying the preference provided for in subsection (b) of this section, identical bids are submitted by a local bidder/vender and a bidder who is not local, the contract shall be awarded to the local bidder/vendor. Identical bids by two or more local bidder/vendors shall be determined by the toss of a coin. In the event City Council approval is required for the bid, this provision shall not apply and the City Council shall award the bid in its discretion. (d) Exceptions. Notwithstanding the foregoing, the provisions of this section shall not apply under any of the following circumstances: 1. When application of the provisions of this section is prohibited by state or federal law or the requirements of a state or federal grant; 2. When a contract with the City to purchase supplies and equipment will be funded in whole or in part by donations or gifts to the City, to the extent that the provisions of this section would conflict with any conditions attached by the donor of the donation, provided that the donation and any conditions attached to it have been accepted and approved by the City Council; 3. When the Purchasing Manager determines that a contract with the City to purchase supplies and equipment results from exigent circumstances, and also determines either that any delay in the execution or performance of the contract would jeopardize the public health, safety, or welfare of the citizens of the City, or that the operational effectiveness of a significant municipal function would be seriously threatened if the contract were not entered into expeditiously. (e) Good Faith Effort to Contact Local Merchants. The City shall make a good faith effort when soliciting bids for supplies or equipment to solicit bids or proposals from local merchants. (f) Purchasing Manager Authorization. The Purchasing Manager, or his or her designee, may promulgate rules and regulations to implement the provisions of this section. (g) Enforcement and Penalties. In the event that the Purchasing Manager, or his or her designee, makes a finding that a bidder for a contract has made an intentional misstatement in order to obtain a local merchant preference 16 under regulations adopted pursuant to this section, the bidder may be subject to any remedy available to the City at law or equity. A finding by the Purchasing Manager, or his or her designee, that a bidder for a contract has made an intentional misstatement in order to obtain a local merchant preference shall be regarded by the City Council as a basis for determining whether the bidder is a responsible bidder for the present contract or for future contracts. 2. A bidder who has been disqualified as a responsible bidder by a determination of the City Council, based on a finding by the Purchasing Manager, or his or her designee, that the bidder made an intentional misstatement in order to obtain a local merchant preference, shall be disqualified from bidding on all contracts with the city for a period of not less than one year from the date of the disqualification, as determined by the City Council. Section 3.24.150 USE OF RECYCLED MATERIALS All departments shall purchase and use recycled products and recycled materials when available unless determined by the City Manager to be financially infeasible. The City may at its option require its contractors and consultants to use recycled products in fulfilling contractual obligations Section 3.24.160 SURPLUS PERSONAL PROPERTY Each department shall periodically review its equipment and inventory and complete a surplus property list for items deemed surplus or have become obsolete or worn out. The completed list shall be submitted to the Purchasing Manager's office. A copy of the list shall also be given to the Finance Department in order to remove any items on the fixed asset inventory list. (a) Trade in. The Purchasing Manager or designee shall have the authority to exchange for or trade in on new equipment surplus personal property. (b) Sale. The Purchasing Manager shall have the authority to dispose of surplus personal property by auction, sealed bids, for scrap or negotiated sale, whichever in the Purchasing Manager's judgment will provide the maximum return to the City. (c) Disposed as trash. When the cost of locating a buyer exceeds the estimated sale price of surplus personal property or the item is obsolete or worn out or of minimal value, the Purchasing Manager may recycle, destroy or dispose of the item as trash. 17 (d) Disposed as gifts. The Purchasing Manager subject to the approval of the City Council may give surplus personal property to another public agency or special district such as a school district or library. Section 2. The City Clerk shall certify to the adoption of this ordinance and shall cause the same to be published as required by law. ADOPTED AND APPROVED this day of 2016. Mayor im CITY COUNCIL �(1RPORT'i� rag9 TO: Honorable Mayor and Memb r f the City Council VIA: James DeStefano, City Ma a Agenda # 6.7_ Meeting Date: September 20, 2016 AGENDA REPORT TITLE: APPROVAL OF AGREEM NT WITH LOS ANGELES SMSA LIMITED PARTNERSHIP, DBA VERIZON WIRELESS, TO CONSTRUCT A WIRELESS COMMUNICATIONS SITE AT PANTERA PARK. RECOMMENDATION: Approve. FINANCIAL IMPACT: The City will receive monthly revenue of $2,250 per month ($27,000 annually), with a Consumer Price Index (CPI) of 3% that will take effect on the anniversary of the agreement commencement date. BACKGROUND: Los Angeles SMSA, dba Verizon Wireless is requesting the City approve an agreement to utilize an existing abandoned wireless communications site at Pantera Park, located at 738 Pantera Drive. The new Verizon site would use existing City owned infrastructure that was decommissioned by MetroPCS in 2014, including an equipment building and 94 -foot ballfield lighting pole. The project plans have been approved by the City's Community Development Department. The agreement under consideration would be for an initial term of twenty (20) years, renewable in four terms for five (5) year increments. The City would receive monthly revenue of $2,250 per month, or $27,000 annually, plus a CPI of 3% that will take effect on the anniversary of the agreement commencement date. It is recommended that the City Council approve the agreement with Los Angeles SMSA, dba Verizon Wireless, to install a new Verizon wireless communications site at Pantera Park. The agreement has been reviewed and approved by the City Attorney. Prepared by: Reviewed by: nthony Santos Ryan WAan Assistant to the City Manager AssistAQt C y Manager Attachments: 1. Agreement. Site Name: Pantera Park/VZW San Leandro CNIV&#]01100colel11SSIN WIRELESS COMMUNICATIONS SITE LICENSE AGREEMENT This Wireless Communications Facilities Site License (the "License") is made and entered into this day of , 2016, by and between the City of Diamond Bar, a municipal corporation (herein "City"), and Los Angeles SMSA Limited Partnership, dba Verizon Wireless (herein "Licensee") (hereinafter collectively referred to as "Parties"). RECITALS I. City is the fee title owner of property located at 738 Pantera Drive, City of Diamond Bar, California (the "Property") described more particularly in Exhibit A attached hereto, which description is fully incorporated herein by this reference; and II. Licensee desires to License space on the Property from City on the terms and conditions herein in order to install and operate a telecommunications site consisting of equipment cabinets, equipment racks, generator, cables, conduits, radios, antennas, antenna support structures, and related facilities, as more fully described herein and in Exhibit C attached hereto (collectively, the "Facilities"). Ill. The Facilities will be partly constructed on an existing City ninety-four (94) foot light standard (the "Light Pole") and equipment shelter (collectively, the "City Improvement"). City warrants and represents that it owns and/or has the right and authority to permit Licensee to install the Facilities on the City Improvement. LICENSE NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants, conditions, and agreements contained herein, the receipt and sufficiency of which is hereby acknowledged, the Parties to this License do hereby agree as follows: 1. Licensed Premises: 1.1 License Area: City licenses to Licensee a portion of the Property, which includes the City hnprovement, as more particularly described in Exhibit B (the "Premises"). Licensee acknowledges that City is providing the Premises in an "as is" condition, without warranty, express or implied, as to its condition or usability, except as specifically provided in this License. 1.2 Licensee Access: City shall provide Licensee, Licensee's employees, agents, and subcontractors access to the Premises after Licensee provides City with at least twenty-four (24) hours' notice. Provided, however, that in the event of an "emergency or special circumstance", which would leave the Facilities inoperable during normal non -business hours, Licensee may access the Premises (and, as 1 Site Name: Pantem ParkNzW San Leandro necessary, the Property) to make necessary repairs and shall provide notice to City as soon as reasonably practicable. For purposes of this License, the phrase "emergency or special circumstance" shall be interpreted to mean natural disasters, including, but not limited to flooding, wind, and earthquakes, and any other circumstance in which the structural integrity of the Facility is in jeopardy or when the Facility is rendered inoperable. 2. Use of Licensed Premises: To the extent provided in this License, Licensee may use the Premises to facilitate provision of wireless communication services, including the transmission and the reception of communication signals of various frequencies. Subject to the terms and conditions of this License, Licensee may install, construct, maintain, repair, replace and operate on the Premises the Facilities, as approved by City in writing prior to taking such actions. Licensee shall submit copies of the detailed plans and specifications for such work to City for prior approval, which approval will not be unreasonably withheld, conditioned or delayed. City shall give such approval or provide Licensee with its written requests for changes within fourteen (14) days after City's receipt of Licensee's plans. If City does not provide such approval or written request for changes within such fourteen (14) day period, City shall be deemed to have approved the plans. Notwithstanding the foregoing, City's prior, written consent shall not be required for upgrades or replacements of "like -kind" equipment which is comparable in dimensions and weight, or equipment which is wholly contained within the equipment shelter and/or Licensee's cabinets; provided that License submits such plans at least 14 days prior to installation. Licensee shall apply for and obtain all licenses, permits, and any and all other necessary approvals that may be required for Licensee's use of the Premises. License Term: 3.1 Initial Term: The License shall commence based upon the date Licensee is granted a building permit by the City, or the first day of the seventh (7111) month following the date of full execution of the License by the Parties (the "Commencement Date"), whichever occurs first and shall continue for five .(5) years from that date ("Initial Term"), unless otherwise terminated earlier pursuant to Section 8 below. In the event the Commencement Date is the grant of a building permit and such date falls between the Ist and 15th of the month, the Commencement Date shall be the 1st of that month. If such date falls between the 16th and 31st of the month, then the Commencement Date shall be the 1st day of the following month. City and Licensee agree that City shall acknowledge in writing the Commencement Date in the event the Commencement Date is based upon the date Licensee is granted a building permit. In the event the Commencement Date is the first day of the 71h month, there shall be no written acknowledgement required. City and Licensee acknowledge and agree that initial rental payment(s) shall not be due until forty-five (45) days after the Commencement Date or after a written acknowledgement confirming the Commencement Date, if such an acknowledgement is required. It is understood by Licensee that it will not have any access to the Property or Premises until the License has commenced. 3.2 Renewal Term: City grants Licensee an option to renew this License for a total of Site Name: Pantera Park/VzW San Leandro twenty (20) years, renewable in each of four (4) consecutive five (5) year increments (each, a "Renewal Tern"). This License shall automatically renew for each Renewal Term unless Licensee provides City notice of its intention not to renew not less than forty-five (45) days prior to the expiration of the then current Term. For the purpose of this License, the "then current Term" shall mean either the hiitial Term or the Renewal Term, whichever is in effect at the relevant time. The Initial Term and the Renewal Terns shall be collectively referred to herein as the "Term." 3.3 Conditions Precedent: This License is conditioned upon Licensee receiving a license fiom the Federal Communications Commission ("FCC") and obtaining all governmental permits and approvals, including that of City (collectively, the "Governmental Approvals"), enabling Licensee to construct and operate the Facilities where the Premises are located. If Licensee does not receive all of the Governmental Approvals within six months of approval of this License by City, or the License is terminated by Licensee prior to the Commencement Date, this License shall be null and void and of no force or effect. Licensee's failure to receive such approval shall not relieve Licensee of its obligation to pay City the sum of $2,000.00 as set forth in Section 4.4 below. 4. Payment of Rent: At the Commencement Date, Licensee agrees to pay to City the amounts set forth in this section, each month in advance, on the first of each month, a fee for said Premises for the Initial Term of the License and all Renewal Terms, payable to the City of Diamond Bar, 21810 Copley Drive, Diamond Bar, California, 91765, Attn: Finance Director. In addition, Licensee agrees to do and perform all other covenants and agreements contained in this License. 4.1 Base Fee Pam: Within 45 days of the Commencement Date, Licensee shall pay City Four Thousand Five Hundred Dollars ($4,500) which amount shall represent the Base Fee for the first two months of the term. Thereafter, Licensee shall pay City Two Thousand Two Hundred Fifty Dollars ($2,250.00) per month ("Base Fee") for each month of the Term. 4.2 Cost of Living Adjustment: The Base Fee shall be automatically increased on each anniversary of the Commencement Date by three percent (30/o), compounded annually or by the percentage change in the Consumer Price Index for the Los Angeles -Riverside -Orange County area ("Index") compared to the Index published for the prior twelve (12) months, whichever is greater. If the Index is discontinued or changed so that it is impossible to obtain a continuous measurement of price changes, the Index shallbe replaced by a comparable government index. 4.3 Late Charge: Licensee acknowledges that late payment by Licensee to City of the Base Fee will cause City to incur costs not contemplated by this License, the exact amount of such costs being extremely difficult and impracticable to fix. Such costs include, without limitation, processing and accounting charges. Therefore, if any installment of the Base Fee due from Licensee is not received by City within seven 3 Site Name: Pantera ParkNzW San Leandro (7) days. of becoming due, Licensee shall pay to City an additional sum of five percent (51/o) per month of the overdue Base Fee as a late charge. If any installment of the Base Fee due from Licensee is not received by City beyond seven (7) days of becoming due the City shall notify Licensee in writing that payment is overdue and, interest will accrue on the amount unpaid at the rate of 10% per annum beginning three days after Licensee's receipt of such notice. The Parties agree that this late charge represents a fair and reasonable estimate of the costs that City will incur by reason of such late payment by Licensee. Acceptance of any late charge shall not prevent City from exercising any of the other rights and remedies available to City. 4.4 Administrative Fee: Licensee shall, within forty-five (45) days of execution of this License, pay to City the amount of $2,000 to reimburse the City for staff time and legal costs incurred in negotiating and drafting this License. 5. Property Taxes: Licensee recognizes and understands that this License may create a possessory interest subject to property taxation pursuant to California Revenue and Taxation Code section 107.7 and that Licensee may be subject to the payment of property taxes levied on such interest. Licensee shall timely pay all property taxes and assessments directly attributable to Licensee's possessory interest. Notwithstanding the foregoing, Licensee shall not, unless otherwise required by law, have the obligation to pay any tax, assessment, or charge that Licensee is disputing in good faith in appropriate proceedings prior to a final determination that such tax is properly assessed provided that no lien attaches to the Property. In no event shall City be liable for any taxes owed as a result of this License. If Licensee fails to make property taxes and assessments when due, City may, but shall not be obligated to, pay such amounts and Licensee agrees to reimburse City all such amounts plus City's administrative costs of such payment, and collection costs if any. 6. City Inspection and Entry: Access for Inspections: 6.1 City and/or its authorized representatives shall have the right to enter the Premises for the following purposes upon reasonable prior notice to Licensee (which shall not be less than twenty-four (24) hours unless the City determines that exigent circumstances warrant a shorter period of time, so long as such entrance does not unreasonably interfere with Licensee's use of the Premises): A. To determine whether the Premises are in good condition and whether Licensee is complying with its obligations under this License. B. To do any necessary maintenance and to make any restoration to the Premises that City has the right or obligation to perform which will not unreasonably interfere with Licensee's use of the Premises. C. To run electric or telephone conductors, pipes, conduits, or ductwork where necessary or desirable over, under, or through the Premises in a manner 4 Site Name: Pantera Park/VzW San Leandro which will not unreasonably interfere with Licensee's use of the Premises. D. Licensee may have a representative during any such period of access by City. 6.2 City shall not be liable in any manner for any inconvenience, disturbance, loss of business, or nuisance arising out of City's entry on the Premises as provided in this section, except for damage resulting from the acts or omissions of City or its authorized representatives. 7. Construction and Maintenance of Facilities and Premises: 7.1 Licensee's Construction: Licensee shall have the right to install, construct, maintain, repair, replace, and operate the Facilities on the Premises. The Parties intend that the antennas and appurtenances related thereto which are a part of the Facilities shall be constructed and maintained at all times and in such manner as to make the cabinetry blend into the surroundings, that the Facilities will not interfere with the City's existing or future use of the Property, including the City Improvement for ballfield lighting or for other City purposes all in accordance with detailed plans approved by the City as provided herein. 7.2 Construction of Improvements: All improvements to the Premises shall be made in a good and workmanlike manner, at Licensee's expense, in accordance with the requirements of all laws, ordinances, and regulations applicable thereto, including zoning requirements and building code requirements of the City and any other governmental agency having jurisdiction over the Premises and Facilities at the time the improvements are constructed. City agrees to cooperate with Licensee in connection with applying for any permits for the construction of the aforementioned improvements. It is understood and agreed that such cooperation shall not be implied to include any expenditures of funds on the part of City or any implied promise or warranty that such permits, discretionary, or otherwise, will be issued to Licensee. Licensee shall bear all costs of requesting and obtaining permits, discretionary or otherwise, required for construction of the Facilities, and shall pursue such permits with all reasonable diligence. Licensee shall provide reasonable notice to the City prior to entering the Premises for purposes of constructing the Facilities, and shall coordinate the scheduling and logistics of same with the City to avoid any interference with the City's operations, administrative and training programs at the Property. Once construction commences, any and all improvements made by Licensee with respect to the installation of the Facilities shall be diligently pursued to completion. 7.3 Mechanic's Liens: Licensee shall not allow or permit to be enforced against the Premises, or any pari thereof, and shall defend, indemnify, and hold City harmless fiom any mechanic's, material suppliers', contractors', tax, or subcontractors' liens arising from any claim, for damage, or growing out of the work of any construction, 5 Site Name: Pantera Park/VzW San Leandro repair, restoration, replacement, or improvement made by or alleged to have been made by or on behalf of Licensee. Licensee shall pay or cause to be paid all of such liens, claims, or demands before any action is brought to enforce the same against the Premises. If Licensee shall in good faith contest the validity of any such claim, lien, or demand, then Licensee shall, at its expense, defend itself and City against same and shall pay and satisfy any settlement or adverse judgment that may be entered thereupon prior to the execution thereof. In the event of any such contest, Licensee shall provide City with a security bond in a form and amount City deems sufficient in its reasonable discretion to allow the lien of record to be discharged as a matter of law. 7.4 Care During Construction: Licensee shall exercise great care during construction. All applicable City -approved standards and specifications, and all City conditions of approval shall be followed. City shall approve all work in writing prior to commencement. 7.5 Licensee Maintenance of Facilities and Premises: Licensee's maintenance of the Facilities and Premises shall include, but is not limited to: A. Maintenance of all landscaping installed by Licensee, if any, and the relocation of existing City improvements located within the Premises, as agreed upon by the Parties in writing; B. Repairs and/or replacements to Licensee's Facilities caused by acts of third parties, including theft, graffiti, and vandalism; C. Maintaining, in good, clean, safe, and sanitary condition and repair, the Premises and all of Licensee's personal property; provided that City will be responsible for routine and other maintenance arising out of the City's use of the City Improvement to the extent not caused by Licensee's use of the City Improvement. All Facilities on the Property must be maintained in a first-class condition without rust, paint, or surface deterioration. All maintenance must conform to the standards utilized by City; and D. All work necessary to comply with Federal, State, County, City, and other governmental agencies and bodies having jurisdiction. E. Throughout the term of this License, City shall be responsible to maintain and repair the lights (the "Lights") located on and the Light Pole in good condition, reasonable wear and tear excepted, and in compliance with all applicable laws, all at City's sole cost and expense, and with the same level and standard of care it uses for the maintenance and repair of its other stadium light fixtures on the Property. City shall, at all times during the term, provide electrical service and access to the Light Pole as provided in this License. City shall use its best efforts to maintain and repair the Lights and New Pole without disturbing or affecting Licensee's equipment. City acknowledges and Site Name: Pantera ParkNzW San Leandro agrees that (1) Licensee's communications equipment is highly sensitive, (2) Licensee's communications equipment may only be handled by properly trained and qualified personnel, and (3) Licensee shall be solely responsible for the maintenance, repair and handling of all of Licensee's equipment, antennas, and any other of Licensee's improvements during the term of this License. 7.6 Relocation: In the event relocation is made necessary by the City during the Term and City provides another location compatible for Licensee's use (the "Alternate Property"), Licensee's Facilities shall be relocated at City expense to the Alternate Property and City's only liability to Licensee shall be the Licensee's actual cost thereof. Licensee shall relocate the Facilities to the Alternate Property within eighteen (18) months of City's written notice thereof. Notwithstanding, the above, City may not require Licensee to relocate more than once during the Initial Tenn or any Renewal Tenn. 7.7 Abandonment: If use of the Facilities is abandoned for ninety (90) consecutive days, Licensee shall be responsible for removing the Facilities and returning the Premises to their original condition, reasonable wear and tear and casualty damage, to the extent not caused by Licensee, excepted. For purposes of this License, the Facilities shall be deemed abandoned if Licensee fails to operate the same for such ninety (90) days or in the event of casualty damage, fails to repair the Facilities within one -hundred twenty (120) days. 8. Termination: 8.1 City's Right to Terminate: A. City may pursue any remedies available to it under applicable law, including, but not limited to, the right to terminate this License, upon the earliest of any of the following events: 1. Licensee's failure to timely pay the Base Fee within fifteen (15) days of Licensee's receipt of written notice of such failure; 2. Licensee's failure to comply with any term, covenant, or condition of this License after Licensee has been given written notice of the violation and has had thirty (30) days to cure same or, if such default is not curable within such thirty (30) day period, has not proceeded to commence such cure within such thirty (30) day period and diligently pursues the cure to completion; 3. Licensee or the Facilities interference with the City's use of the Property for City Purposes or interference with City's non- emergency operations, or non -emergency use of the Property by the City or third parties after Licensee has been given written notice of 7 Site Name: Pantera Park/VzW San Leandro the interference and has failed to cure such interference within 10 business days of the notice or if such default is not curable within such time, has not proceeded to commence such cure within such 10 business day period and diligently proceeds to completion. 4. Licensee or the Facilities interfere with or impede City's or another public agency's emergency operations or use of the Property for the provision of emergency services if such default is not cured within thirty (30) days notice (written) of such violation. 5. Three or more violations during any twelve (12) -month period. B. Additionally, upon a finding by City's City Council that the Premises are needed for other City purposes, City shall have the right, after the expiration of the first Renewal Term, to terminate this License without liability upon two (2) year's written notice of termination to Licensee. 8.2 Licensee's Right to Terminate: Licensee may terminate this License on thirty (30) days prior written notice for any reason or for no reason, or due to City's failure of proper ownership or authority, or if such termination is a result of City's default hereunder. 8.3 Return of Premises Upon Termination: A. Time and Condition. Except as otherwise provided herein, Licensee shall at its sole expense remove the Facilities within sixty (60) days following the expiration or termination of this License. Upon the expiration or termination of this License, Licensee shall surrender the Premises to City in a condition at least as good as existed on the date Licensee executes this License, less ordinary and reasonable wear and tear . B. Exceptions. The Parties intend that Licensee shall not remove or destroy any improvements to the Premises that, subsequent to surrender of the Premises by Licensee, will benefit or be of use to City as determined by City. Therefore, upon expiration or termination of this License, City may request (which request shall be made within ten (10) days after such expiration or termination) that Licensee not remove or destroy all or any portion of the Licensee's Facilities, and Licensee shall not remove the portion of the Licensee's Facilities that is the subject of City's request. At no cost to Licensee, Licensee shall thereafter execute any and all docu m(mts as are reasonably required to evidence that title to such improvements have been transferred to City, in their Hien "as -is" condition. City aclalowledges and agrees that Licensc-c shall nor: warrant the Einess of such Facilii es for ally paiticular purpose. 9. Interference: 8 Site Name: Pantera Park/VZW San Leandro 9.1 Licensee's Obligations: Prior to occupancy of the Premises and operation of the Facilities by Licensee or its agents, assigns or Licensee's employees, Licensee agrees to: A. Submit to City, within forty-five (45) days prior to operation, proposed plans for antenna type and size, along with operating frequencies, effective radiated power, and other necessary on -air technical data at City's reasonable discretion for City's review and approval, which approval shall not be unreasonably withheld, conditioned, or delayed. If City does not respond in writing to Licensee within ten (10) days following Licensee's request for approval, such request will be deemed to have been approved by City. B. Install or cause to be installed, all equipment according to generally accepted standard engineering practices and in a good and workmanlike manner. C. Use all feasible efforts to investigate the cause of and mitigate any interference caused by Licensee to radio frequency equipment of City or any other public agency existing as of the date of this License following written notification of interference fi-om City, hiterference, if any, with City's or other public agency's emergency communications capabilities shall be resolved immediately and at Licensee's expense. 9.2 Non -Interference: The Facilities and the use thereof shall not interfere with the use of any other communication or similar equipment of any kind and nature owned or operated by City or other occupants of the Property as of the date of this License; provided, however that subsequent to the installation by Licensee of the Facilities, City agrees not to install and to not allow installation of new equipment on the Property if such equipment causes interference with Licensee's operations, unless the City or other public agency facilities are essential to the provision of emergency communications or emergency services. All interference claims shall be settled in accordance with the then prevailing interference rules and regulations promulgated by the FCC. 10.0 Destruction of Premises: If either the Premises or the Property is destroyed or damaged as a result of a catastrophic event to the extent that, in Licensee's reasonable discretion, Licensee may no longer use the Premises for its intended purposes, Licensee terminate this License, effective upon the date of the damage or destruction, by delivering written notice within 30 days of the date of the damage or destruction and a request to terminate. 11. Utilities and Provision of Service: Licensee shall determine the availability of and shall, at its sole cost and expense, cause to be installed in, on, and about the Premises all facilities necessary to supply all electricity, telephone, and other similar services required. City shall allow Licensee to have its own electrical metering equipment installed. Licensee shall obtain all Site Name: Pantera Park/VzW San Leandro necessary approvals for the installation of the meter. An electrical plan shall be submitted to City for approval prior to commencement of such work, which approval shall not be unreasonably conditioned, delayed, or withheld as provided in Paragraph 2 above. City agrees to cooperate with Licensee in its efforts to obtain such utility service. During the Initial Term and all Renewal Terms, Licensee agrees to pay directly to the servicing utility when due all charges for electricity, telephone and all other utility services of every kind and nature supplied to and used by Licensee on the Premises or for the Facilities. City shall be responsible for its electrical and other utility service and for the regular payment of electrical and other utility charges attributable to the Property and Light Pole other than the Premises. 12. Indemnification and Insurance: 12.1 Indemnification:, Neither City nor any other officer or employee of City shall be responsible for any damage or liability occurring by reason of any acts or omissions on the part of Licensee or its officers or employees under or in connection with any activities under this License. It is also understood and agreed that to the fullest extent permitted by law, Licensee shall indemnify, defend (with counsel reasonably acceptable to City), protect and hold harmless City and its officers, agents and employees ("City's Parties") from and against any and all claims, demands, judgments, actions, damages, losses, penalties, liabilities, costs and expenses (including, without limitation, reasonable attorneys' fees and court costs) arising at any time directly or indirectly from or hi connection with (i) any default in the performance of any of Licensee's obligation under the terms of this License, (ii) Licensee's use of the Premises, or (iii) the conduct of Licensee's business or any activity, work or things done, or allowed by Licensee in or about the Premises, unless caused by City's or City's Parties' gross negligence or willful misconduct. The obligations of Licensee under this section shall survive the expiration or earlier termination of this License. Except for the indemnification provided above in this section 12. 1, the Parties shall not be liable to the other, or any of their respective agents, representatives, employees for any lost revenue, lost profits, loss of technology, rights or services, incidental, punitive, indirect, special or consequential damages, loss of data, or interruption or loss of use of service, even if advised of the possibility of such damages, whether under theory of contract, tort (including negligence), strict liability or otherwise. 12.2 Assumption of Risk: Licensee, as a material part of the consideration to City, hereby assumes all risk of damage to the Premises and the Facilities, including, without limitation, injury to persons in, upon or about the Premises during Licens'ee's use of ilio, 'o' misPs, arising from any use. of tho Licensee's Facilities of other activitie, of or Licensee's agents, cnihloyees, guests, tenants, stlUL ma]ILS hcolls(" ;,, cojltr (;1ors, of i viteer; (cOIU �.i ).1'P,lj+ "LicG,nsco's Parties") OIl ilre Pre *wises. Licensee he:e , _waives all claims with thereof against City, except as otherwise stated in this License. City shall not be liable for any injury to the Facilities, Premises, or injury to or death of any of Licensee's Parties, or injury to Site Name: Pantera Park/VzW San Leandro to the Facilities, or injury to or death of any other person in or about the Premises from any cause unless caused by the gross negligence or willful misconduct of the City or City's Parties. 12.3 Insurance: Prior to its ability to access the Premises, Licensee shall provide City with proof of insurance, at Licensee's sole cost and expense, to remain in full force and effect during the entire term of this License. The following policies of insurance shall be maintained: A. Workers' Compensation Insurance. Workers' Compensation Insurance in an amount required by the laws of California and Employer's Liability Insurance in the amount of One Million Dollars ($1,000,000) each accident/disease/policy limit. B. Liability Insurance. Commercial general liability insurance, written on an occurrence basis, covering claims for bodily injury, including death and property damage ("Liability Policy'). The Liability Policy shall provide coverage in the amount of Two Million Dollars ($2,000,000) per occurrence. C. Automobile Liability Insurance. A policy of commercial automobile liability insurance written on a per -occurrence basis in the amount of One Million Dollars ($1,000,000) combined single limit each accident for bodily injury and property damage covering all owned, non -owned, Licensed, and hired vehicles used in connection with the Facilities. D. General Provisions. All of the foregoing policies of insurance (except for the Workers' Compensation Insurance) shall include the City of Diamond Bar and its respective officers, directors and employees as an additional insured as their interest may appear under this License and shall be primary insurance and any insurance maintained by City shall be excess and non-contributing. The Workers' Compensation insurer and each insurer of Licensee for property insurance shall waive all rights of contribution and subrogation against City and its respective insurers. All policies of insurance required to be obtained by Licensee hereunder shall be issued by insurance companies authorized to do business in California and must be rated no less than A -:VII or better in Best's Insurance Guide. Prior to engaging in any operations hereunder, Licensee shall deliver to City certificate(s) of insurance and blanket additional insured endorsements evidencing the coverages specified above. Upon receipt of notice from its insurer Verizon will provide the City with thirty (30) days prior written notice of cancellation. 13. Damage or Destruction of Improvements to Premises or Condemnation: City shall have no duty or obligation to rebuild the Facilities or the improvements thereon if such Facilities or improvements are substantially damaged during the Terni, in whole or in pari by any casualty. If damage or destruction to the Facilities is caused by the City, then the City's only obligation is to pay for the cost of repair. During the period of the. repair, Licensee shall not be obligated to pay the Base Fee; provided that License undertakes such repairs promptly. City shall noL be responsible for any damages caused to the Facilities by persons who are not officers, agents or employees of 11 Site Name: Pantera Park/VzW San Leandro the City. If as a result of a partial condemnation of the Premises or Property, Licensee, in Licensee's sole discretion, is unable to use the Premises for the purposes intended hereunder, or if such condemnation may reasonably be expected to disrupt Licensee's operations at the Premises for more than forty-five (45) days, Licensee may, at Licensee's option, to be exercised in writing within fifteen (15) days after City shall have given Licensee written notice of such taking (or in the absence of such notice, within fifteen (15) days after the condemning authority shall have taken possession) terminate this License as of the date the condemning authority takes such possession In the event the Facilities are condemned by way of eminent domain, within fifteen (15) days after the condemning authority has taken possession, Licensee shall remove the Facilities within ninety (90) at no cost to the City and return the Premises to their original condition, reasonable wear and tear and casualty damage, not caused by Licensee, excepted, or as otherwise approved by the City. In any condemnation proceeding, each party shall be entitled to make a claim against the condemning authority for just compensation (which for Licensee shall include the value of Licensee's Facilities, moving expenses, any prepaid rent, reasonable attorneys' fees, and business dislocation expenses). 14. Assignment and Sublicensing: 14.1 Assignment: Licensee shall not voluntarily assign or transfer its interest under this License or in the Premises without first obtaining the prior written consent of City, which consent shall be not unreasonably withheld, conditioned, or delayed. The transfer of the rights and obligations of Licensee to a parent, subsidiary, or other affiliate of Licensee, or to any successor in interest or entity acquiring fifty-one (51%) or more of Licensee's membership interests or assets, shall not be deemed an assignment and City's consent shall not be required for such transfer. Any assignment without City's consent (when such consent is required) shall be voidable and, at City's election, shall constitute cause for exercise of City's remedies under applicable law and this License, including termination of the License. No consent to any assignment shall constitute a waiver of the provisions of this section. Notwithstanding the foregoing, it is understood that Licensee shall not be relieved from liability hereunder by virtue of any assignment. As a condition precedent to any such assignment which requires City's consent, Licensee agrees to provide written notice to City of its intention to assign at least thirty (30) days before the proposed effective date of any such proposed assignment which notice shall include the identity of the proposed assignee, copies of the proposed assignment documentation and current financial statements of the proposed assignee. As a further condition precedent to any assignment, theassignee must assume, in writing, all of Licensee's obligations under this License. 14.2. Sublicensing: Licensee shall not sub -license any portion of the Premises. The City may, flow(wer, sub licence th City lIlljnU7CAi,G1L, o9Hl ' iil,,t :;P' 1 ;i_)1J Shall not callse any Ol' �� Pu�.!OL i l.:>IIS ='.. ❑;C 01 t11B .r1h71CS. City Shall at Eli() -licensing the City rmpro n.mcnt so as to afro cl Licc a opportunity to apprise City if it determines that such sub -license will irikxfere with Licence's rights under this License. 12 Site Name: Pantera Park[VzW San Leandro 14.3 Collocation: Licensee shall reasonably cooperate with future communications operators that would request collocation on the City Improvement Any such collocation must be approved by the City by way of a separate license. Licensee shall not have any right to enter into any collocation agreement and/or the receipt of any compensation therefore. 15. Renewal/Holding Over: Upon the expiration or termination of this License, Licensee shall surrender the Premises to City. If Licensee shall remain in possession of the Premises after the expiration or termination of the License, with the consent of City, either express or implied, such holding over shall be construed to create a month to month license subject to all the covenants, conditions, and obligations hereof, and Licensee hereby agrees to pay City, as holdover Base Fee, an amount equal to one hundred twenty-five percent (125%) of the then -existing Base Fee, as adjusted. Nothing above shall be construed to give Licensee any rights to so hold over and to continue in possession of the Premises after the expiration of the Term without the express consent of City. 16. Environmental: Licensee and its agents, employees, or contractors subcontractors or other representatives shall not bring upon the Premises, or authorize any other person or entity to bring upon the Property, including the Premises, any hazardous materials, hazardous substances, hazardous wastes, pollutants, asbestos, polychlorinated biphenyls (PCBs), petroleum or other fuels (including crude oil or any fraction or derivative thereof). Notwithstanding the foregoing, Licensee may bring such fuels and lubricants onto the Premises as may be required for the operation of construction vehicles during construction, maintenance vans and vehicles, and backup batteries and fuel for generators for the Licensee's Facilities. In addition, Licensee may also bring onto the Premises, any lead -acid batteries, cleaning solvents, and other chemicals necessary for proper utilization and maintenance of the Licensee's Facilities. In bringing any materials or substance onto, or using any materials and substances on, the Premises, Licensee shall comply with all federal, State, and local government laws, regulations, and rules. Licensee shall be solely responsible for any damages or costs incurred by City due to any environmental contamination, arising from the presence or use by Licensee of any hazardous materials or substances that Licensee, its agents, employees, contractors, subcontractors or other representatives bring onto the Premises. V 13 Site Name: Pantera Park/VzW San Leandro 17. Miscellaneous: 17.1 No Waiver: No covenant, term, or condition thereof shall be deemed waived, except by written consent of the Party against whom the waiver is claimed. Any waiver or the breach of any covenant, term or condition shall not be deemed to be a waiver of any preceding or succeeding breach of the same or any other covenant, term, or condition. Acceptance by City of performance other than full performance by Licensee after the time the performance shall have become due shall not constitute a waiver by City of the breach or default of any covenant, term, or condition unless otherwise expressly agreed to by City in writing: 17.2 Attorney's Fees and Costs: If either Party hereto shall bring any action for any relief against the other, declaratory or otherwise, arising out of this License, including any suit by City for the recovery of the Base Fee or possession of the Premises, the prevailing Party shall be entitled to have and recover from the other Party the prevailing Parry's reasonable fees and costs (including attorneys' fees), which shall be deemed to have accrued on the commencement of such action and shall be paid whether or not such action is prosecuted to a judgment. ' Reasonable attorney fees shall be determined by multiplying the reasonable number of hours incurred by the prevailing party's attomey(s) after commencement of such action by the lowest hourly rate paid by either Party. No "lodestar multiplier" shall be applied. 17.3 No Joint Venture: Neither City nor any of its employees shall have any control over the manner, mode or means by which Licensee, its agents or employees, use the Premises or Facilities described herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Licensee's employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Licensee shall perform all covenants herein as a tenant of City and shall remain at all times as to City a tenant with only such obligations as are consistent with that role. Licensee shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Licensee in its business or otherwise or a joint venturer or a member of anyjoint enterprise with Licensee. 17.4 Interpretation: The Parties hereto agree that all provisions hereof are to be construed as both covenants and conditions as though the words imparting such covenants and conditions were used in each separate section hereof. The captions of flip sections and subsections of this License are for convenience only and shall LIOL bo Id�l-n"IP,C% 'LU he I'1!:1 't 12 1C O' Illi, 211, (1Pl`^,l.rC Oi 1It�1i) Pt., 1011 OP ''.61 �.&til7Cil Olt. 17.5 Ing e_iion and Govemzi := L� w: ;.cense represents the, ;nthf- :_Gcstanding of City and Licensee as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered M Site Name: Pantera Park/VzW San Leandro by this License. This License shall be governed by the laws of the State of California and construed as if drafted by both City and Licensee. Any action, arbitration, mediation, hearing or other proceeding related to this License shall be conducted only in the County of Los Angeles. 17.7 License Binding on Heirs and Assigns: Each of the terms, covenants, and conditions of this License shall extend to, be binding upon, and inure to the benefit of not only City and Licensee, but each of their respective heirs, representatives, successors, administrators and assigns. Whenever in this License reference is made to either City or Licensee, the reference shall be deemed to include, whenever applicable, the heirs, legal representatives, successors, and assigns of each of the Parties, the same as if in every case expressed. 17.8 Corporate Authority: Each party represents, warrants and stipulates that it has full right and authority to enter into this License. Each party executing this License on behalf of a municipal corporation or limited partnership represents and warrants that he or she is duly authorized to execute and deliver this License on behalf of said municipal corporation or limited partnership, in accordance with a duly adopted ,resolution of the members of said municipal corporation or limited partnership and that this License is binding upon said municipal corporation or limited partnership in accordance with its terms. 17.9 Notices: Any written notices required pursuant to this License shall be made by certified or registered mail, return receipt requested, or reliable overnight courier and delivered to the following address: To City: City Clerk City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 To Licensee: Los Angeles SMSA Limited Partnership, dba Verizon Wireless 180 Washington Valley Road Bedminster, New Jersey 07921 Attention: Network Real Estate Site Name: San Leandro Notice shall be effective upon actual receipt or refusal as shown on the receipt obtained pursuant to the foregoing. 17.10 Amct]d'n1Pr11S: This Licelso may nol" be Il10CIMP' I, fla—'i("d, 0) 'grnCll(IM )fl Writ r,T Ji nrd Ly Loth :City and .i icl nsco. [SIGNA.TURS' PAGE FOLLOWS] 15 Site Name: Pantera ParkNzW San Leandro IN WITNESS WHEREOF, the Parties hereto have caused this License to be executed by their duly authorized officers. CITY OF DIAMOND BAR By: Nancy Lyons, Mayor ATTEST: Tommye Cribbins City Clerk Dater Los Angeles SMSA Limited Partnership, dba Verizon Wireless By: AirTouch Cellular Its: Genera By: Name: ff nald-VvT-�idavmre lw-)04h WVhlo Title: Director - Network Date: Mi to 16 Site Name: Pantera Park/VzW San Leandro EXHIBIT A DESCRIPTION OF THE PROPERTY 17 Site Name: Pantera Park/VzW San Leandro 791E LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF DIAMOND BAR, IN THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS: PARCEL A. LOT 10 OF TRACT NO. 31479, IN THB CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE CAT CALIFORNIA, AS SHOWN ON A MAP FILED IN BOOK 998. PAGES 7 TO 17 INCLUSIVE OF MAPS AND LOT 60 OF TRACT NO.i42582, TN THE CTTYOF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE. CAT CALIFORNIA, AS SHOWN ON A MAP FILED IN BOOK 1033, PAC,BS 75'1'0 83 INCLUSIVE OF MAT'S, IN THE OFFICE OF THE REGISTRAR -RECORDER OF SAID COUNTY, LXCL11T THEREFROM THE FOLLOWING DESCRIBED PORTION OF ABOVE IVMNTTONED LOT 10 OF SAID TRACT NO. 31479, DESCRIBED AS FOLLOW: BEGINNING ATTIM NORTHEAST CORNER OF SAID LOT IRTHENCE ALONG THE EASTERLY LINE OF SAID IAT 10 SOUTH 09°32'25" WEST 1526.79 FEET TO TILE SOUTHERLY LINE OF SAID LOT 10; THENCE SOUTH 88°36'18" WBST 90.97 FRET TO THEBEGINNING OF A NON -TANGENT CURVE CONCAVB TO'TIIB SOUITILAST HAVING A RADIUS OF 528.00 FEET, A RADIAL THROUGH SAID POINT BEARS NORTH 88°36'18° PAST; THENCE NOR'laWLSTERLY ALONG SAID CURVE THROUGH A CENTRAL. ANGLE OF 52°40' IS" 485.39 FEET; THENCE NORTH 54°04'00" WBST 89.16 FEET; THENCE NORTH 35°56'00' EAST 93,03 FEET; TFIENCF NORTII 02°36'18" WEST 246.81 FEPT; TITENCP, NORTH 14°52'58" FAST 99.59 FEET; THENCE NORTH 37°19'04" EAST 179.24 FEET; THENCE NORTH 53°3344" EAST 172.00 FEET; THENCE SOUTH 881499" BAST 147.02 FEET; THENCE NORTH 20°1536' BAST 248,09 FEET;'TIIENCE NORTH 68"3235" WEST 92,90 FEET TO A POINT ON THE NORTHERLY LINE OF SAID LOT 10, SAID POINT ALSO BEING THE SOUTHEAST CORNER OF ABOVE MENTIONED LOT 60; THENCE NORTH 56"03'25" PAST 206.99 FEET ALONG THE NORTHERLY LINE OF SAID LOT 60 TO THE POINT OF BEGINNING. EXCEPT THEREFROM ALL OIL, GAS, AND OTHER HYDROCARBON SUBSTANCES AND MINERALS, NOW OR AT ANY TIME HERAFTIRt SITUATED THEREIN AND THEREUNDER, TOGETHER WITH THE EXCLUSIVE RIGHT TO DRILL FOR, PRODUCE, EXTRACT, TAKE AND MINE THBREFROM, SUCH OI„ GAS AND OTHER HYDROCARBON SUBSTANCES AND MINERALS INCLUDING ALL RIGHTS NECESSARY OR TRANSAMERICA DEVELOPMENT COMPANY, A CALIFORNIACORPORATION, RECORDED MARCH 29,1968, AS ENSTRLIMBNT NO.2456, INHOOK D3955 PA(1Fi 185, OFFICIAL RECORDS, AND RE- RECORDED SONE 19, 3969, AS INSTRUMENT` NO. 1716, IN BOOK 1)4407/ PAGE 591, OFFICIAL RECORDS, AND.AS MODIFIED BY A QUITCLAIM DEEM, WHICH RELINQUISHED ALL RIGHTS TO THE SURFACE AND SUBSURFACE TO A DEPTH OF EWE BUNDRED (500) FEET FROM THE SURFACE OF SAID LAND RECORDED DECEMBER 23, 1981, AS INSTRUh1ENT NO 111 .126307,1., OFFICIAL RECORDS, SAID EXCEPTION WAS ASSIGNED TO T'RANSAMERICA 1,11NERALS COMPANY, A CALIFORNIA CORPORATION, BY A "GRANT USED AND ASSIGNMENT (MINEIW-S)". RECORDED JUNE 20,1985, AS INSTRUMENTND 8S-714005, OFFICIAL RECORDS. SAID DESCRIPTION IS MADE PURSUANT TO PARCEL A OF THAT CERTAIN CERTIFICATE OF COMPLIANCE NO. LLA -97-003, RECORDED SULY25, 1997 AS INSTRUI,4ENT NO.97-1135101 OF OFFICIAL RECORDS. PARCEL B: A PORTION OF LOTH) OF TRACT NO, 31479,IN THE CITY OE DIAMOND BAR, COUNTY OF LOS ANGELES, STATE CAT CALIFORNIA, AS SHOWN ON AIW FILED IN BOOK 998, PAGES 7 TO 17 INCLUSIVE OE MAPS, IN THE OFFICE OF THE REGISTRAR -RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOW: BEGINNING AT TIIE NORTHEAST CORNER OF SAID LOT I0,THENCE ALONG'THE EASTERLY LINE OF SAID LOT 10 SOUTH 09"32'25" WEST 1526.79 FEET '1'O THE SOUTHERLY LINE OF SAID LOT 10; THENCE SOUTH 88°36'18" WEST 90.97 FEET TO THE BEGINNING OFA NON -TANGENT CORVE CONCAVE_ TO THE SOUTHEAST HAVING A RADIUS OF 528.00 FEET, A RADIAL THROUGH SAID POINT EF MS NORTH 88`36'18" PAST; 12 Site Name: Pantera Pal'k/VZW San Leandro THENCE NORTHWESTERLY ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 52°40'18" 485.39 FEET; TLIMCE NORTH S4"04'OO" WEST 89.16 FEET; THENCE NORTH 35"5600' PAST 93.03 FEET; THENCE NORTI'1 02°3018" WEST 246.81 FEET; 'THENCE NORTH 14°52'58" EAST 99.89 FEET; THENCE NORTH 37°19'04' PAST 179.24 FEET; THENCE NORTH 53°3344" EAST 172,00 FEET; THENCE SOUTIT 88"14'19" EAST 147.02 FEET; THENCE NORTH 20"15'36' EAST 248.09 FEET; THENCE NORTH 68"32'45" REST 92.90 FEET TO A POTN'I' ON THE NORTHERLY LINE OF SAID LOT 10,SAID POINT ALSO BEING THE SOUTHEAST CORNER OF ABOVE MENTIONED LOT 64THRNC13 NORTH 56°03'25" EAST 206.99 FEB'P ALONG THE NORTHERLY LINE OF SAID LOT 60 TOTHE POINT OF BEGINNING. EXCEPT THEREFROM ALI, OIL, GAS, AND OTHER HYDROCARBON SUBSTANCES AND MINERALS, NOW OR AT ANY TIMB HERAFTER SITUATED HIFREIN AND THEREUNDER, TOGETHER WITH THE EXCLUSIVE RIGHT TO DRILL FOR, PRODUCE, EXTRACT, TAKR AND MINE THEREFROM, SUCH OIL, GAS AND OTHER HYDROCARBON SUBSTANCES AND MINERALS INCLUDING ALL RIGHTS NECESSARY OR TRANSAMERICA DEVELOPMENT COMPANY, A CALIFORNIA CORPORATION, RECORDED MARCH 29, 1968, AS mlETRUMBNT NO. 2456. EI BOOK 1)3955 PAGE 185,OFFTCIAL RECORDS, AND RE- RECORDED JUNE 19, 1969, AS INCTRTfMPNT NO 1770, M BOOK 1)4107 2AOP. 591,OPFICIAL RECORDS, AND AS MODIFIED BY A QUITCLAIM DEED, 0,'IRCII RELINQUISHED ALL RIGHTS TO THE SURFACE AND SUBSURFACE TO A DEPTH OF FIVE HUNDRED (500) FEET FROM THE SURFACE OF SAID LAND RECORDED DECEMBER 23, 1981, AS 1NSTRUMBNT NO. 81-1763075 OFPICTAL RECORDS, SAID EXCEPTION WAS ASSIGNED TO TRANSAMERICA MNERAT4 COMPANY, A CALIFORNIA CORPORATION, BY A "GRANT DEED AND ASSIGNMENT (MINERALS)" RECORDED JUNE20,1985, AS)NS'fRUmFNTNG 85-714005, OFFICIALRECORDS. SAID DESCRIPTION IS MADE PURSUANT TO PARCEL B OF TEAT CERTAIN CERTIFICATE OF COMPLIANCE NO, LLA -97-003, RECORDED JULY 25,1997 AS INSTRU WENT NO 97-1135101 OF 0PFfC1AL RECORDS, ASSESSOR'S PARCEL NUMBP& 8281-042-900 AND 8701.006-901 19 Site Name: Pantera ParkNzW San Leandro EXHIBIT B DESCRIPTION OF THE, LICENSED PREMISES 20 N / 6� �•� % ��\ �__ FOR. Lot 9 II QQ APA 810FO]6 J06 rr 'W" Ida. TRACT Na. 214]9 M.O. 998 7-1] / P' dt'A',•-p T � i � f I / 12 TRACT No. 42582 ' \� LOT 10 IAP. 1033 / 75-8� \ Appy 8]OF006-A1 / `x°'- LOT 50 11 Arx M-042�0; \ / /KEY NOTES: \� 1. Ezlsnxs PAOPEm uxE n. PTaPosEONr ME•5mm / PATACGV5NE Pt9E5l5UAN \\ `�� lJ � zs VERIZON IICENSE � z Fxlsnxs TRFrsOmJ P��a �m� Ilk #� �. AREA(PREMISES) / J4z 3. u1sm ERRY vfl e N. M5TM WIMRETE FLOW LITE IIJJ ttAy AyF,V / y¢ Q� 4. Exisnxs GHAnI Llxe FB1GE �T �❑ p BA'AH,<IL FItID SLRR!£N I9. E%I51IN6 iEhW5 CClRi GINN m0 1z �� 1x u +B 1s llf O z fl�P st suxc FF�ee — \\ : "15Mxs ow ntx _ 111 zoPwsM 1+Lro9 Ftr� G. E%15TIx55T CEnIH2 Lite 21. PA5115oRQA CAZ¢1Ei2 zl 1 I, / T. FX1siIlY RBIOTTAL 9lLDIW KMFMNf'JHTE4 _� � �� y � �/✓;'''I'. ` e. FJ(15nxS GRA55 FIND rc-NN9ILFJ 1 zo O &fi za -ti a • • ° tB ?Z.EYIsnNG Iwm tbLE ' '-m >p. �-6/di � I \ \ • 9. E%ISn1Ya PPFK11i tOT AlY IENMIr PDPOL. PUZ iE140 IOJRFIGATVJN fOxIFGLVN.VfS 13,E%ISTIN6ftA6POLE y O 1, It s t3 ✓ y� 9 a,Yd r"j 2AEXRTIt MAL M. l '�T - •�'..y i It. E%I5nx6 L16RT POLE-PFOP05E0 F 15TAL-III WR TOR NE '�- TONMPME ,COLOCATEO M5T ICOAMP (9CC0) ❑ 011£R CAARiQt (FMOLILFJ Y£lRO'FGS MEMR`WCr I T xr PMEnWS UImF%AWimC IWTRCVIE FAOM PWBTAL TO E 11.FXISnxS FM"T W LII PTEA ze 13.E%15nH5lWJv�iOANEft S,E%ISTIIK IIGM PIXE 1B i 6 d0A53PJ3 26,FX151IN5 TELCO VMAT f "-EXM PPn, OF PM PARKUIS ACLF55 ARFhZI. 3FF .EV lF)IAM FEER 5EEV MP, F16Ai6FD 511E flAN LS.EXI5nf,5 Nc"TftOPLS t£/vE PASA 0 100' 200' 400' TO BE MILOh er Teuur 2b.FA0FFO5rn TEluM Ham-Mp..e m.sav ew Nw.++b.feo.np ��d+ FOA'FVIIRE'Fla3t 1:¢ rnemeb bca en Ib.lEtWtt 45 10E F%IFOIS V/G a��'^+•.4ti'w�e: mx�Az:�1m�.u. r,.,.or NORTH ab4' I.:N«^Yn nx p^u PoriLR FW1E u�+� P� °=ami^+°^•••^ Graphic Scale mevrg�eeueal+G ue bvs�nuWc-xa. LEASE EXHIBIT — SANLEANDRO o ,aU,,,� SHEET iof1 �: DATE: �::� +. t•.:v', JULY201h.2016 m,aa[.umtlm��ade«.[y xan�.�b 0 20[ 40' 80' b4 nvlyW W�'}i W MdkvNiwl 1 *NDN r+Fime�'u am.�w�vn, Immmsmommm NoxTH Graphic Scale 0 KEY NOTES: I. msmK PROPERTY LINE 21. E%IsnNs TEif/J R4WJ IbIE NA TWJIT FOL, FOR TELCO 2. E% 151IN5TREE)(TT') 22 Eg5TIN6 iW15H ENLLO`J 3, EXISTMb E'112Y DRIVE 23. EMISnN6 WJ RMR F VMTAL - 4. EXISTIIKS'J"rT&NLHI tBWt( TO REISE M51N5100 AW' C NLNll:FF1:CE (4&1V)MElF9-PCS NITER SW'Y^ETa t99EF6FU.lm C/J T RO, INE FROM 5. EXISTS sIPE K FEOESTAL TO LEASE AREA 6. M5TN5 51REEi CE LM 24, U15nRS R -A-BOJi T. U15TIN6 hOOD i£1KE 25. IRRIbAVON UJ NI VALVES J 0. EXISTS 6R RE 26. M5n ABAIYW80 N£IRGFC5 TEASE AREA TO BE MLIZEO BY 9. manHS PARKING LOT TBIANi IO. MST LIW FIXE M. TENANT TO M+OCATE EMSTMS ?ARK RECEFIKIE BOX FMH Its IL MSTNS,W LIGHT POLE OF IFA.E AREA TO FJ(IERIOR OF TO MMAIK FNLL, NTN NI P ACT R 5TAM -POLE M5 EXIUT BOX OR IA6E FOR F+OIELTm FHONUI ANIEINAS AT TOP (SENBkM UI6NT5) 2B. TEWJR iO REfthM/R@I.ACE DEAD -TfIVM TO LOCALE /Or%9 pS5A5REO0. pME]PUS I FIMFMdTIT 6EiOW T-HOOM 24 M51R5 V4. fA,W11T FROR EXIST. LFASE MEA TO POLE-TETUJR TO 12.E OnR5 F15@>Brt LIte5 WHIM FOR NYP6WE%CPaLB. 15. IENPNi TO USE EM5TI115 V/6 90. EXISnF"u TREE i0 BE RFN4JED IBY Pd/82RWIE TB ?TE'MNT TO REi £OI FORMFL H&OF(4)" 14, FROP6.ED TENPNEI2'b'MOE SYCMORE LddJON P.AIN'IREES, I.bN-FXCL151VE PATI OF T 5 TO M WTA BY COY PLCF55 AND?ARKIN6 AREA 3U EXI5nNG VZT VNAT 4 CQIIY.BT 15. Ig WR i0 USE EXISTINS WG tELCO RWR 32 FROPCSEO 1FNANT IT' X 30• VAU.T FOR FlB �. LOCATE IN PLAVIH{ 16, EXISPR5 V/6 UBIJTY 1RFNG1 FIB.O VERIFY EXI5TR5 MLITES PRIOR TO CgSTRIOIO14 H. PRW6..{✓TFIWT3'-O WW P® MM FAt OF ACCEv' 33. IN1ERCEPT EM5T. V2 MMM,, TO TROPOSED LE45E MCA ft E Y{YECASTTO ROJIE ABPA S. EXI5TW CONOMm ftgV 34. FWP0 TB:ANT 4' nBM fiJIdMIT, LIME OR SIZE TO MATCH EM5T. COWIIT 14. EX15TOISTWCFORFER 35. PROPG`.£O TETll HT IT X 9-TRAFFO RATE➢NA 20.EMSTOf5OTHER CARRIER R5.9 ,LFOR OMKFIBFRWW,LOCAlE IM1510E EGNPNr.Ni 51®.ttR PFO?dltt LllC LEASE EXHIBIT -SAN LEANDRO I »en+. oma SHEET I 2 6: DATE: ob,,,.mow.u.nss t•.26o'-0^ JULY 201h, 2016 n Site Name: Pantera Park/VzW San Leandro DESCRIPTION OF THE FACILITIES PROJECT DRAWINGS (See Attached) 2 NAME SITE ® SAN LEANDRO W'1 el ss MCE EQUIPMENT =mmwPAM A PARK 738 PAM1nERA DRIVE DIAMOND BAR, CA 91765 �Vb-17�7wireless Rtlamn Rf Towa e'Wv. Atm OaR Pse 6m. o-, iii Remi tlercMlatn Paktl WvbLLn �e�n . �5 .3' r:.l-�s'5��. rw.iln`u m.w.rm.+.wwwmwr.uawmx u s -u musm San Leandro 11 _ Vf� Wig, l�,` Slv:: � ew-mawmw xwv a xx®m ",.q uµ.m rvvanwawvv Wmad ev.G iDbs I l .'nYl� n'o kir annms 115./1�'lT�� � 0 Ms •_t�� 1 •• •• . rG i. • sr, r v3Eu .• .• u ru r+mmcwmwvau..nw PROPRIETARY INFORMATION T-1.0 SAN LEANDRO a+ewn uR, u wss ovrvx CmIMbi Rmtw TOPOGRAPHIC SURVEY LS -1 Y" ,mom, SAN LEANDRO a+ewn uR, u wss ovrvx CmIMbi Rmtw TOPOGRAPHIC SURVEY LS -1 ^ �mmm mr nmm rm n' mmmwm w a Wa SAN LEANDRO a+ewn uR, u wss ovrvx CmIMbi Rmtw TOPOGRAPHIC SURVEY LS -1 w y e. wm ,w.......< YnAct Ab. 314]0 I I / j ell V@irznWreleS ,: e /YTAA / -- W..4 692LD110 w93 ] Y303 /� SAN LEANDRO \L IN d I A ..n �� •� Q , e 4�,� � `t~\ L� l^ n� �J J•/� ,a ,�saam,¢tl a ,wim ]38L'3 r lW1V 'tv _r_� ,�.,,ce _m g rm TOPOGRAPHIC SURVEY �M w� I.$-2 _ _ _ J sEE&ffrtal rogmlEw o. Lsa FOn siIE OEYus ----------- rs _S li arvcM �[ T ff®�uw 9EE 6HEEf L8-1 FglillLE RF-0.IS-2 FOP BOU1lANY 64W SAN LEANDRO SURVEY LS -3 o � � / f .mme ISI I � g Inge %? ----------- rs _S li arvcM �[ T ff®�uw 9EE 6HEEf L8-1 FglillLE RF-0.IS-2 FOP BOU1lANY 64W SAN LEANDRO SURVEY LS -3 V 7 r� Lr I { � :A r. :y a® LIT >) jD xer umrs �m \V�P9ISS raa MiA /_l SITESITE P �d xoxm San Leandro ewe. nrt� IXurod b•G9OK A-7.0 re ne".'23i )1.2 1i9'� a o - V 7 r� Lr I { � :A r. :y a® LIT >) jD xer umrs �m \V�P9ISS raa MiA /_l SITESITE P �d xoxm San Leandro ewe. nrt� IXurod b•G9OK A-7.0 0 go m t San Leandro v,nn�v�a� Wmeef ea, G 9v65 T , i i -ENLARGED SITE PLAN_- San Leandro v,nn�v�a� Wmeef ea, G 9v65 IIs Cu ANTENNA PLAN LEASE AREA PMN xxm Tr San Leandro A-2.0 —ism P, ,* ww% LEASE AREA PMN xxm Tr San Leandro A-2.0 m.m — _ ✓yrijzagwmies a San Leandro 6 ❑ 4 I (1 SOUTH EEEVATION Ll r, QST ELEVAnON EXTERIOR ELEVATIONS rvnma A-3.0 �.a.. t}- .• �" ..a...w... �WYiLBlhvireless 9 �• 4w •� A m=an.,,"""" ge IHW $dtir LE'dildEO 5. Ea _ P0.❑ Is (l WEST ELEVATION I:I. NORTH ELEVATION "aziuns iv. v' EXTERIOR ELEVATIONS "E4A1A'" A-3,7 CITY COUNCIL Agenda # 6.8 Meeting Date: September 20 2016 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma 4 TITLE: APPROVAL OF FULL EXO RATION OF SURETY BOND NO 929590937 TO COMPLETE IN -TRACT PRIVATE STREET IMPROVEMENT, REDUCTION OF 75% OF SURETY BOND NO. 929598539 TO COMPLETE PUBLIC STREET IMPROVEMENTS, REDUCTION OF 75% OF SURETY BOND NO. 929598537 TO COMPLETE PRIVATE AND PUBLIC STREET LIGHT IMPROVEMENTS, REDUCTION OF 75% OF SURETY BOND NO. 929598541 TO COMPLETE LANDSCAPE IMPROVEMENTS, REDUCTION OF 75% OF SURETY BOND NO. 929598540 TO COMPLETE TRAFFIC SIGNAL IMPROVEMENTS AND REDUCTION OF 90% OF SURETY BOND NO. 929582966 TO COMPLETE SEWER IMPROVEMENTS FOR TRACT MAP 72295 (WILLOW HEIGHTS LOCATED AT THE SOUTHEAST CORNER OF DIAMOND BAR BLVD. AND BREA CANYON ROAD) RECOMMENDATION: Approve. FINANCIAL IMPACT: This action has no financial impact on the City. BACKGROUND / DISCUSSION: In accordance with Section 66462 of the Subdivision Map Act, the City entered into a subdivision agreement with the developer, Lennar Homes of California, Inc., to complete various improvements for Tract Map 72295. The subdivider guaranteed faithful performance of said agreement by posting with the City surety bonds for rough grading, erosion control, private storm drain improvements, private street improvements, public street improvements, sewer improvements, landscape and irrigation, and private/ public street lights. On January 6, 2015, a reduction of 55.6% of the surety bond to complete the private street improvement was approved by City Council. All private street improvements have been completed to date and are acceptable to the City. Written requests from Lennar Homes of California, Inc. were received on April 27, 2016 for the traffic signal improvement bond reduction; on June 30, 2016 for the public street improvements, private and public street light improvements, landscape improvements bond reduction and full exoneration of the private street improvements bond; and on September 7, 2016 for the sewer improvements bond reduction. The City staff and our inspectors have verified that the public street improvements, private and public street lights improvements, traffic signal improvements, and landscape improvements are 75% complete and the sewer improvements are 90% complete. The following surety bonds are recommended for 75% reduction: Surety Bond No. 929598540 in the amount of $444,840.00 reduced to $111,210.00 for traffic signal improvements. Surety Bond No. 929598537 in the amount of $60,783.00 reduced to $15,195.75 for street light improvements. Surety Bond No. 929598539 in the amount of $461,515.00 reduced to $115,378.75 for public street improvements. Surety Bond No. 929598541 in the amount of $1,793,388.60 reduced to $448,347.15 landscape improvements. The following surety bond is recommended for 90% reduction: Surety Bond No. 929582966 in the amount of $399,187.00 reduced to $39,918.70 for in -tract sewer improvements. The following surety bond is recommended for full exoneration: Surety Bond No. 929590937 in the amount of 384,699.70 for private street improvements. PREPARED BY: John Beshay, Associate Engineer REVIEWED David G. Liu, Director of Public Works DATE PREPARED: September 8, 2016 Attachments: LETTER OF REQUEST, April 27, 2016 LETTERS OF REQUEST, June 30, 2016 LETTER OF REQUEST, September 7, 2016 F) April 27, 2016 Via Email John Beshay Chief Public Work Inspector City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Re; Traffic Signal Bond Reduction at Willow Heights Dear Mr, Beshay; Please accept this letter as our request to reduce our bond for the above mentioned project. This project is over 90% complete and request a reduction to 25% until the work is complete. Bond Number: 929598540 for labor and materials and faithful performance. Please feel free to contact me at (949) 349-8213 should you have any questions or require additional information or documentation to reduce our bond. Thank you in advance for your assistance and consideration. Sincerely, bob.duennerman(ffiennar. LENNAR HOMES OF CALIFORNIA, INC, Community Development Manager 25 Enterprise ® Suite 300 ® Aliso Viejo, CA 92656 L..ENNARAMM Bond No. 929598540 Executed in Duplicate Premium: $3,559.00 / annum CITY OF DIAMOND BAR PRIVATE DE VELOPMENT/PUBLIC IMPROVEMENT BOND (LABOR AND MATERIALS AND FAITHFUL PERFORMANCE) KNOW ALL MEN BY THESE PRESENTS: That Lennar Homes of California, Inc. as, and hereinafter referred to collectively as, "Principal", and The ontinenta nsurance Company a corporation organized and existing under the laws of the State of Pennsylvania and duly authorized to transact surety business in the State of California as, and hereinafter referred to as, "Surety", are held and firmly bound unto the City of Diamond Bar, hereinafter referred to as the "City", in the sum of $444,840.00 for Faithful Performance and $444,840.00 for Labor and Materials, for the payment of which Principal and Surety bind themselves,their heirs, administrators, successors and assigns, jointly and severally as follows: THE CONDITION OF THE ABOVE OBLIGATION IS THAT: WHEREAS, Principal is the owner of a parcel of land in the City described as Diamond Bar Blvd. and Brea Canyon Road in connection with the Vesting Tentative Tract 72295 on which it intends to perform a private work of improvement pursuant to encroachment permits received from the City, and; WHEREAS, Principal is obligated by virtue of the conditions of approval of the above-described permits (in order to mitigate the impact of the private project) at its sole cost and expense to perform the following off-site improvements adjoining Principal's project, which improvements are to be dedicated to the City for public use: Traffic Signal Installation at Diamond Bar Blvd. and Cherrydale and Traffic Signal Modification at Diamond Bar BIvd. and Brea Canyon Road _(hereinafter referred to collectively as "Improvements"), pursuant to improvement plans approved by the City; and WHEREAS, Principal is required to deliver to the City a bond to secure payment to the contractor, his subcontractors and to persons renting equipment or furnishing labor and/or materials to them for such Improvements, and to secure the faithful performance of Principal to complete such Improvements pursuant to the provisions of the City's Code and Standards; and WHEREAS, as all such Improvements are to be performed in accordance with the improvement plans approved by the City Engineer; and WHEREAS, Principal posts this bond to satisfy its obligation to guaranty performance by way of a payment and performance bond; and WHEREAS, Principal shall completion the improvement operations within 180 days from the date of commencement. NOW, THEREFORE, we, Lennar Homes of California, Inc. as Principal, and The Continental Insurance Company, as Surety, are held and firmly bound unto the City in the sum of Eight Hundred Thousand Eighty -Nine, Six Hundred, Eighty Dollars ($ 889,680), this amount being not less than two hundred percent (200%) of the total estimated cost of the above-described public improvements as determined by the City's Public Works Department, lawful money of the United States of America, for payment of which sum well and truly to be made we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if Principal shall faithfully perform the Improvements and shall pay the contractor, his subcontractors and all persons renting equipment or furnishing labor or materials to them for the full cost of the Improvements in accordance with the conditions of approval and applicable permits, then this obligation shall be null and void. PROVIDED, HOWEVER, if Principal shall not pay the contractor, his subcontractors and all persons renting equipment or furnishing labor or materials to them for the full cost of the Improvements, then this obligation shall remain in full force and effect and such contractor, subcontractor, City and persons shall have a direct right of action against the Principal and Surety under this obligation, subject to the priority of the City, PROVIDED FURTHER, HOWEVER, if Principal shall not faithfully perform the Improvements to the satisfaction of the City's Department of Public Works, then this obligation shall remain in full force and effect and the City shall have a direct right of action against the Principal and Surety under this obligation. Surety hereby stipulates and agrees that no alteration of modification of the work to be performed shall in any way effect its obligation on this bond and it does hereby waive notice of any such change, alteration or modification of the work to be performed. In case suit is brought upon or to enforce this bond, the Surety will pay all court costs and reasonable attorney and expert fees to the City in an amount to be fixed by the court. Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. The City is the principal beneficiary of this bond, will rely on this bond by issuing building permits and other permits for and permitting construction of the private work of improvement, and has all rights of a party hereto. IN WITNESS WHEREOF, Principal and Surety have caused these presents to be duly signed and sealed this 9th , day of September 2014 The Continental Insurance Company SURETY ( orporate Seal) By By Mechelle Larkin, Attorney -in -Fact 333 S. Wabash Ave., Floor 22 Chicago, IL 60604 ADDRESS Lennar Homes of California, Inc., a California corporation PRINCIPAL (Corporate Seal) B,_ By \fico-10P,6si- A/—) 25th Enterprise, Suite 300 Aliso Viejo, CA 92656 ADDRESS Name of surety agent in the event of claim: Marsh Risk & Insurance Services -Surety Surety agent address: 17901 Von Karman Ave., Ste. 1100, Irvine, CA 92614 Surety agent telephone number: 949-399-5826 Surety agent facsimile: Surety agent email address: 949-833-3027 Mechelle.V.Larkin@marsh.com Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in- fact must be attached. State of California County of Orange On SEP 0'9 2014 before me, Kathy R. Mair, Notary Public DATE [Name of Notary Public and Title "Notary Public'I personally appeared Mechelle Larkin -------------------------------------- [Name(s) of Signer(s)I who proved to me on the basis of satisfactory evidence to be the person(S} whose name(s) is/a-re subscribed to the within instrument and acknowledged to me that Ise/she/they executed the same in Ws/her/their authorized capacity{ies}, and that by Ills/her/tI4& signature(s) on the instrument the person( -s), or the entity upon behalf of which the persons) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. -------------------- KATHY R. MAIR Commission * 2021597 Z Notary Public - California z z Orange County n My Comm. Expires May ?.2, 2017 (Seal) WITNESS my hand and official seal. Signature of NotouyBbblic Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Sigrrler(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: Mechelle Larkin Individual Corporate Officer — Title(s): Partner— ❑ Limited ❑ General Attorney -in -Fact Trustee Guardian or Conservator Other: Signer is Representing: Number of Pages: STATE OF CALIFORNIA SS. COUNTY OF ORANGE On September 10, 2014, before me M. Sue Rudolph, Notary Public, personally appeared Anita Davey, who proved to me on the basis of satisfactory evidence, to be the personLA whose name( is�* su scribed to the within instrument and acknowledged to me that 1%/sheAKey executed the same m s/her/Vir authorized capacity�ds), and that by hikher/d-dir signature on the instrument the personA, or the entity upon behalf of which the persop(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. M. SUERUDOLPH WITNESS my hand and official seal commission # 2ooas54 z Notary Public- California z Orange County 'nom Expires Feb 9, 2017 4s Signature SEAL POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT Know All Men By These Presents, That The Continental Insurance Company, a Pennsylvania insurance company, is a duty organized and existing insurance company having its principal office in the City of Chicago, and State of Illinois, and that it does by virtue of the signature and seal herein affixed hereby make, constitute and appoint < Irene Lau, Kathy R Mair, Mechelle Larkin, Individually of Irvine, CA, its true and lawful Attomey(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature - In Unlimited Amounts - and to bind them thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the insurance company and all the acts of said Attorney, pursuant to the authority hereby given is hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of the By -Law and Resolutions, printed on the reverse hereof, duly adopted, as indicated, by the Board of Directors of the insurance company. In Witness Whereof, The Continental Insurance Company has caused these presents to be signed by its Vice President and its corporate seal to be hereto affixed on this 30th day of October, 2013. The Continental Insurance Company Paul T. Bruflat�� Vice President State of South Dakota, County of Minnehaha, ss: On this 30th day of October, 2013, before me personally came Paul T. Bruflat to me known, who, being by me duly swom, did depose and say: that he resides in the City of Sioux Falls, State of South Dakota; that he is a Vice President of The Continental Insurance Company, a Pennsylvania insurance company, described in and which executed the above instrument; that he knows the seal of said insurance company; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Boatel of Directors of said insurance company and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said insurance company. J. MOHR s SEAQNOTARYPUBLIC /-� SOUTHOAROTA 3 U . My Commission Expires June 23, 2015 J. Mohr Notary Public CERTIFICATE I, D. Bull, Assistant Secretary of The Continental Insurance Company, a Pennsylvania insurance company, do hereby certify that the Power of Attorney herein above set forth is still in force, and further certify that the By -Law and Resolution of the Board of Directors of the insurance company printed on the reverse hereof is still in force. Igoti�m�ngrreof I have hereunto subscribed my name and affixed the seal of the said insurance company this day of PP LLUU �tAA.. Form F6850-4/2012 The Continental Insurance Company D. Bull Assistant Secretary June 30, 2016 Via Email John Beshay Chief Public Work Inspector City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Re: Willow Heights Dear Mr. Beshay; Please accept this letter as our request to reduce the public improvement bond for street lights for the above mentioned project. The street light improvements are more than 75% complete Improvement Bond 929598537 in the amount of $60,783.00 for labor, materials and $60,783.00 for faithful performance. Please feel free to contact me at (949) 349-8213 should you have any questions or require additional information or documentation to reduce the bond. Thank you in advance for your assistance and consideration. Sincerely, bob.duennerman aAlennar.com LEN NAR HOMES OF CALIFORNIA, INC. Community Development Manager 25 Enterprise ® Suite 300 ® Aliso Viejo, CA 92656 r.. Bond No. 929598537 Executed in Duplicate Premium: $486.00 / annum CITY OF DIAMOND BAR PRIVATE DEVELOPMENT/PUBLIC IMPROVEMENT BOND (LABOR AND MATERIALS AND FAITHFUL PERFORMANCE) KNOW ALL MEN BY THESE PRESENTS: That Lennar Homes of California, Inc as, and hereinafter referred to collectively as, "Principal", and The Continental Insurance Company a corporation organized and existing under the laws of the State of Pennsylvania and duly authorized to transact surety business in the State of California as, and hereinafter referred to as, "Surety", are held and firmly bound unto the City of Diamond Bar, hereinafter referred to as the "City", in the sum of $60,783.00 for Faithful Performance and $60,783.00 for Labor and Materials, for the payment of which Principal and Surety bind themselves, their heirs, administrators, successors and assigns, jointly and severally as follows: TEE CONDITION OF THE ABOVE OBLIGATION IS THAT: WHEREAS, Principal is the owner of a parcel of land in the City described as Diamond Bar Blvd. and Brea Canyon Road in connection with the Vesting Tentative Tract 72295 on which it intends to perform a private work of improvement pursuant to encroachment permits received from the City, and; WHEREAS, Principal is obligated by virtue of the conditions of approval of the above-described permits (in order to mitigate the impact of the private project) at its sole cost and expense to perform the following off-site improvements adjoining Principal's project, which improvements are to be dedicated to the City for public use: Street Light Improvements along Diamond Bar Blvd. and Brea Canyon Road (hereinafter referred to collectively as "Improvements"), pursuant to improvement plans approved by the City; and WHEREAS, Principal is required to deliver to the City_a bond to secure payment to the contractor, his subcontractors and to persons renting equipment or furnishing labor and/or materials to them for such Improvements, and to secure the faithful performance of Principal to complete such Improvements pursuant to the provisions of the City's Code and Standards; and WHEREAS, as all such Improvements are to be performed in accordance with the improvement plans approved by the City Engineer; and WHEREAS, Principal posts this bond to satisfy its obligation to guaranty performance by way of a payment and performance bond; and WHEREAS, Principal shall completion the improvement operations within 180 days from the date of commencement. NOW, THEREFORE, we, Lennar Homes of California, Inc. as Principal, and The Continental Insurance Company as Surety, are held and firmly bound unto the City in the sum of One Hundred Twenty-one Thousand, live Hundred Sixty-six Dollars ($ 121,566.00), this amount being not less than two hundred percent (200%) of the total estimated cost of the above-described public improvements as determined by the City's Public Works Department, lawful money of the United States of America, for payment of which sum well and truly to be made we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if Principal shall faithfully perform the Improvements and shall pay the contractor, his subcontractors and all persons renting equipment or furnishing labor or materials to them for the full cost of the Improvements in accordance with the conditions of approval and applicable permits, then this obligation shall be null and void. PROVIDED, HOWEVER, if Principal shall not pay the contractor, his subcontractors and all persons renting equipment or furnishing labor or materials to them for the full cost of the Improvements, then this obligation shall remain in full force and effect and such contractor, subcontractor, City and persons shall have a direct right of action against the Principal and Surety under this obligation, subject to the priority of the City. PROVIDED FURTHER, HOWEVER, if Principal shall not faithfully perform the Improvements to the satisfaction of the City's Department of Public Works, then this obligation shall remain in full force and effect and the City shall have a direct right of action against the Principal and Surety under this obligation. Surety hereby stipulates and agrees that no alteration of modification of the work to be performed shall in any way effect its obligation on this bond and it does hereby waive notice of any such change, alteration or modification of the work to be performed. In case suit is brought upon or to enforce this bond, the Surety will pay all court costs and reasonable attorney and expert fees to the City in an amount to be fixed by the court. Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. The City is the principal beneficiary of this bond, will rely on this bond by issuing building permits and other permits for and permitting construction of the private work of improvement, and has all rights of a patty hereto. IN WITNESS WHEREOF, Principal and Surety have caused these presents to be duly signed and sealed this 9th day of September , 2014 . The Continental Insurance Company Lennar Homes of California, Inc., a California corporation ByRETY (Corporate Seal) PRINCIPAL (Corporate Seal) By Mechelle Larkin, Attorney -in -Fact By 333 S. Wabash Ave., Floor 22 25th Enterprise, Suite 300 Chicago, IL 60604 ADDRESS Aliso Viejo, CA 92656 ADDRESS Name of surety agent in the event of claim: Marsh Risk & Insurance Services -Surety Surety agent address: 17901 Von Karman Ave., Ste. 1100, Irvine, CA 92614 Surety agent telephone number: 949-399-5826 Surety agent facsimile: 949-833-3027 Surety agent email address: Mechelle.V.Larkin@marsh.com Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney -in-. fact must be attached. State of California County of Orange On SEP 0 9 1014 _ before me, Kathy R. Mair, Notary Public DATE [Name of Notary Public and Title"Notary Public"] personally appeared Mechelle Larkin - - - - - - - - - - - - - - - - - - - - - , [Name(s) of Signer(s)] who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/t#ey executed the same in his/her/their authorized capacity#es), and that by 1}is/her/their signature(s) on the instrument the person(&), or the entity upon behalf of which the persons) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. KATHY R. MAIR Commission # 2021597 z a Notary Public - California z Z Orange County My Comm. Expires May 22, 2017 ems � e (Seal) WITNESS my hand and official seal. I'' •',t,r Signature of- otary ubiic Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: Mechelle Larkin S Individual Corporate Officer — Title(s): Partner= ❑ Limited ❑ General Attorney -in -Fact Trustee Guardian or Conservator Other: Signev Is Representing: Number of Pages: STATE OF CALIFORNIA SS. COUNTY OF ORANGE On September 10, 2014, before me M. Sue Rudolph, Notary Public, personally appeared Anita Davey, who proved to me on the basis of satisfactory evidence, to be the personk4 whose nanto isXe subscribed to the within instrument and acknowledged to me that 116/shelXey executed the same m qs/her/th/r authorized capacity(�O, and that by Vs/her/their signature s) on the instrument the persono, or the entity upon behalf of which the person(p jacted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. M. SUE RUDOLPH Commission # 2003854 WITNESS my hand and official seal Notary Public - California Z Orange County n My Comm. Expires Feb 9, 2017' SignatureSEAL POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT f Know All Men By These Presents, That The Continental Insurance Company, a Pennsylvania insurance company, is a duly organized and existing insurance company having its principal office in the City of Chicago, and State of Illinois, and that it does by virtue of the signature and seal herein affixed hereby make, constitute and appoint Irene Lau, Kathy R Mair, Mechelle Larkin, Individually of Irvine, CA, its true and lawful Attomey(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature - In Unlimited Amounts - and to bind them thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the insurance company and all the acts of said Attorney, pursuant to the authority hereby given is hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of the By -Law and Resolutions, printed on the reverse hereof, duly adopted, as indicated, by the Board of Directors of the insurance company. In Witness Whereof, The Continental Insurance Company has caused these presents to be signed by its Vice President and its corporate seal to be hereto affixed on this 30th day of October, 2013. The Continental Insurance Company Paul T'. Br at Vice President State of South Dakota, County of Minnehaha, ss: On this 30th day of October, 2013, before me personally came Paul T. Bruflat to me known, who, being by me duly sworn, did depose and say: that he resides in the City of Sioux Falls, State of South Dakota; that he is a Vice President of The Continental Insurance Company, a Pennsylvania insurance company, described in and which executed the above instrument; that he knows the seal of said insurance company; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said insurance company and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said insurance company. hvlfwJ. MOHR S "'NOTARYPUBLIC �R SEAL SOUTH DAKOTA S My Commission Expires June 23, 2015 J. Mohr Notary Public CERTIFICATE I, D. Bull, Assistant Secretary of The Continental Insurance Company, a Pennsylvania insurance company, do hereby certify that the Power of Attorney herein above set forth is -still in force, and further certify that the By -Law and Resolution of the Board of Directors of the insurance company printed on the reverse hereof is still in force. In testimony whereof I have hereunto subscribed my name and affixed the seal of the said insurance company this day of SFP 0 9 M14 Form F6850-412012 The Continental Insurance Company D. Bult Assistant Secretary June 30, 2016 Via Email John Beshay Chief Public Work Inspector City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Re: Willow Heights Dear Mr. Beshay; Please accept this letter as our request to reduce the public street improvement bond for the above mentioned project. The improvements are more than 75% complete Improvement Bond 929598539 in the amount of $461,515.00 for labor, materials and $461,515.00 for faithful performance. Please feel free to contact me at (949) 349-8213 should you have any questions or require additional information or documentation to reduce the bond. Thank you in advance for your assistance and consideration. Sincerely, k bob duennerman(alennar.com LENNAR HOMES OF CALIFORNIA, INC. Community Development Manager 25 Enterprise 9 Suite 300 ® Aliso Viejo, CA 92656 LEMPJARXOM Bond No. 929598539 Executed in Duplicate Premium: $3,692001 annum CITY OF DIAMOND BAR PRIVATE DEVELOPMENT/PUBLIC IMPROVEMENT BOND (LABOR AND MATERIALS AND FAITHFUL PERFORMANCE) KNOW ALL MEN BY THESE PRESENTS: That Lennar Homes of California, Inc. as, and hereinafter referred to collectively as, "Principal", and The Continental Insurance Company a corporation organized and existing under the laws of the State of Pennsylvania and duly authorized to transact surety business in the State of California as, and hereinafter referred to as, "Surety", are held and firmly bound unto the City of Diamond Bar, hereinafter referred to as the "City", in the sum of $461.515.00 for Faithful Performance and $461.515.00 for Labor and Materials, for the payment of which Principal and Surety bind themselves, their heirs, administrators, successors and assigns, jointly and severally as follows: THE CONDITION OF THE ABOVE OBLIGATION IS THAT: WHEREAS, Principal is the owner of a parcel of land in the City described as Diamond Bar Blvd. and Brea Canyon Road in connection with the Vesting Tentative Tract 72295 on which it intends to perform a private work of improvement pursuant to encroachment permits received from the City, and; WHEREAS, Principal is obligated by virtue of the conditions of approval of the above-described permits (in order to mitigate the impact of the private project) at its sole cost and expense to perform the following off-site improvements adjoining Principal's project, which improvements are to be dedicated to the City for public use: Street Improvements along Diamond Bar Blvd. and Brea Canyon Road (hereinafter referred to collectively as "Improvements"), pursuant to improvement plans approved by the City; and WHEREAS, Principal is required to deliver to the City a bond to secure payment to the contractor, his subcontractors and to persons renting equipment or furnishing labor and/or materials to them for such Improvements, and to secure the faithful performance of Principal to complete such Improvements pursuant to the provisions of the City's Code and Standards; and WHEREAS, as all such Improvements are to be performed in accordance with the improvement plans approved by the City Engineer; and WHEREAS, Principal posts this bond to satisfy its obligation to guaranty performance by way of a payment and performance bond; and WHEREAS, Principal shall completion the improvement operations within 180 days from the date of commencement. NOW, THEREFORE, we, Lennar Homes of California, Inc. as Principal, and The Continental Insurance Company, as Surety, are held and firmly bound unto the City in the sum of Nine Hundred Thousand Twenty -Three, Thirty Dollars ($ 923,030.00), this amount being not less than two hundred percent (200%) of the total estimated cost of the above-described public improvements as determined by the City's Public Works Department, lawful money of the United States of America, for payment of which sum well and truly to be made we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents. TIM CONDITION OF THIS OBLIGATION IS SUCH THAT, if Principal shall faithfully perform the Improvements and shall pay the contractor, his subcontractors and all persons renting equipment or furnishing labor or materials to them for the full cost of the Improvements in accordance with the conditions of approval and applicable permits, then this obligation shall be null and void. PROVIDED, HOWEVER, if Principal shall not pay the contractor, his subcontractors and all persons renting equipment or furnishing labor or materials to them for the full cost of the Improvements, then this obligation shall remain in Rill force and effect and such contractor, subcontractor, City and persons shall have a direct right of action against the Principal and Surety under this obligation, subject to the priority of the City. PROVIDED FURTHER, HOWEVER, if Principal shall not faithfully perform the Improvements to the satisfaction of the City's Department of Public Works, then this obligation shall remain in full force and effect and the City shall have a direct right of action against the Principal and Surety under this obligation. Surety hereby stipulates and agrees that no alteration of modification of the work to be performed shall in any way effect its obligation on this bond and it does hereby waive notice of any such change, alteration or modification of the work to be performed. In case suit is brought upon or to enforce this bond, the Surety will pay all court costs and reasonable attorney and expert fees to the City in an amount to be fixed by the court. Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. The City is the principal beneficiary of this bond, will rely on this bond by issuing building permits and other permits for and permitting construction of the private work of improvement, and has all rights of a party hereto. IN WITNESS WHEREOF, Principal and Surety have caused these presents to be duly signed and sealed this 9th day of September , 20 14 The Continental Insurance Company SURETY (Corporate Seal) By By Mechelle Larkin, Attorney -in -Fact 333 S. Wabash Ave., Floor 22 Chicago, IL 60604 ADDRESS Name of surety agent in the event of claim Surety agent address: Lennar Homes of California, Inc., a California corporation PRINCIPAL (Corporate Seal) By By Lltce- c- i 25th Enterprise, Suite 300 Aliso Viejo, CA 92656 ADDRESS Marsh Risk & Insurance Services - Surety 17901 Von Karman Ave., Ste. 1100, Irvine, CA 92614 Surety agent telephone number: Surety agent facsimile: 949-399-5826 949-833-3027 Surety agent email address: Mechelle.V.Larkin@marsh.com Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in- fact must be attached. CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT" State of California County of Orange On SEP 0 5 2014before me, Kathy R. Mair, Notary Public DATE (Name of Notary Public and Title "Notary Public") personally appeared Mechelle Larkin ------------------------------------- tName(s) of Signer(s)] who proved to me on the basis of satisfactory evidence to be the person(s) whose names} is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in h+&/her/their authorized capacity#es), and that by 4is./her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the persons) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. KATHY R. MAIR Commission # 2021597 z : ^v Notary Public - California z z ' Orange County n My Comm. Expires May 22, 2017 (Seal) OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: Mechelle Larkin Individual Corporate Officer—Title(s): Partner —❑ Limited ❑ General Attorney -in -Fact Trustee Guardian or Conservator Other: Signer Is Representing: Number of Pages: STATE OF CALIFORNIA SS. COUNTY OF ORANGE On September 10, 2014, before me M. Sue Rudolph, Notary Public, personally appeared Anita Davey, who proved to me on the basis of satisfactory evidence, to be the ersonj(4 whose name is/ subscribed to the within instrument and acknowledged to me that Velshelot6y executed the same in Vs/her/96r authorized capacity"" , and that by bg/her�tWir signature 4 on the instrument the person(, or the entity upon behalf of which the persono acted, executed the instrument. certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal Signature SEAL M. SUERUDOLPH Commission # 2003854 Notary Public -California z Orange County n My Comm. Expires Feb 9, 2017 POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT Know All Men By These Presents, That The Continental Insurance Company, a Pennsylvania insurance company, is a duly organized and existing insurance company having its principal office in the City of Chicago, and State of Illinois, and that it does by virtue of the signature and seal herein affixed hereby make, constitute and appoint Irene Lau, Kathy R Mair, Mechelle Larkin, Individually of Irvine, CA, its true and lawful Attorney(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature - In Unlimited Amounts - and to bind them thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the insurance company and all the acts of said Attorney, pursuant to the authority hereby given is hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of the By -Law and Resolutions, printed on the reverse hereof, duly adopted, as indicated, by the Board of Directors of the insurance company. In Witness Whereof, The Continental Insurance Company has caused these presents to be signed by its Vice President and its corporate seal to be hereto affixed on this 30th day of October, 2013. The Continental Insurance Company Pte. Brutlat Vice President State of South Dakota, County of Minnehaha, as: - On this 30th day of October, 2013, before me personally came Paul T. Bruflat to me known, who, being by me duly sworn, did depose and say: that he resides in the City of Sioux Falls, State of South Dakota; that he is a Vice President of The Continental Insurance Company, a Pennsylvania insurance company, described in and which executed the above instrument; that he knows the seal of said insurance company; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said insurance company and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said insurance company. ------------- ISJ. MOHR s NOTA11YPU7nC 9 LtSOUTH DAKOTA My Commission Expires June 23, 2015 J. Mohr Notary Public CERTIFICATE I, D. Bull, Assistant Secretary of The Continental Insurance Company, a Pennsylvania insurance company, do hereby certify that the Power of Attorney herein above set forth is still in force, and further certify that the By -Law and Resolution of the Board of Directors of the insurance company printed on the reverse hereof is still in forceIn testimon whereof I have hereunto subscribed my name and affixed the seal of the said insurance company this day of SEP I0 9 2014 Form F6850-4/2012 The Continental Insurance Company D. Bull Assistant Secretary June 30, 2016 Via Email John Beshay Chief Public Work Inspector City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Re: Bond Number: 929598541 in the amount of $1,793,388.60 for labor and materials and faithful performance. Dear Mr. Beshay; Please accept this letter as our request for 75% bond reduction of our landscape bond referenced above. Feel free to contact Bob Duennerman at (949) 349-8213, Bob.DuennermanoLennar com, or myself at (949) 349-8285, should you have any questions or require additional information or documentation to reduce and/or exonerate the bond. Thank you in advance for your assistance and consideration. Sincerely, LENNAR HOMES OF CALIFORNIA, INC. Jamison Nakaya Project Manager 25 Enterprise • Suite 410 e Aliso Viejo, CA 92656 r Bond No. 929598541 Executed in Duplicate Premium: $7,174.00 / annum CITY OF DIAMOND BAR PRIVATE DEVELOPMENT IMPROVEMENT BOND (LABOR AND MATERIALS AND FAITHFUL PERFORMANCE) KNOW ALL MEN BY THESE PRESENTS: That Lennar Homes of California, Inc. as, and hereinafter referred to collectively as, "Principal", and The Continental Insurance Company a corporation organized and existing under the laws of the State of Pennsylvania and duly authorized to transact surety business in the State of California as, and hereinafter referred to as, "Surety", are held and firmly bound unto the City of Diamond Bar, hereinafter referred to as the "City", in the sum of $1,793,388.60 for Faithful Performance and $1,793,388.60 for Labor and Materials, for the payment of which Principal and Surety bind themselves, their heirs, administrators, successors and assigns, jointly and severally as follows: THE CONDITION OF THE ABOVE OBLIGATION IS THAT: WHEREAS, Principal is the owner of a parcel of land in the City, which it is seeking to perform Private Development Improvements in the form of Landscape and Irrigation improvements, hereinafter referred to as, "Improvements", and has filed with the City improvement plans and permit application for such parcel of land described as: Vesting Tentative Tract Map 72295 and WHEREAS, as a condition precedent to the approval of said improvement plans, Principal is required to deliver to the City a bond, securing payment to the contractor, his subcontractors and to persons renting equipment or furnishing labor and/or materials to them for such Improvements and in the faithful performance of Principal to complete such Improvements pursuant to the provisions of the City's Code and Standards; and WHEREAS, as all such Improvements is to be performed in accordance with the improvement plans approved by the City Engineer for such parcel; and WHEREAS, Principal shall perform any changes or alterations in the Improvements required by the City to conform to approved plans for above said Improvements; and WHEREAS, Principal shall complete the improvement operations within 180 days from the date of commencement; and WHEREAS, the completion of such Improvements shall be at the sole cost and expense of Principal. NOW, THEREFORE, if Principal shall faithfully perform and shall pay the contractor, his subcontractors and all persons renting equipment or furnishing labor or materials to them for the full cost of all work as shown on the improvement plan in accordance with the conditions of approval of said plan and permit, then this obligation shall be null and void. PROVIDED, HOWEVER, if Principal shall not pay the contractor, his subcontractors and all persons renting equipment or furnishing labor or materials to them for the full cost of said approved improvements, then this obligation shall remain in full force and effect and such contractor, subcontractor, City and persons shall have a direct right of action against the Principal and Surety under this obligation, subject to the priority of the City. PROVIDED, HOWEVER, if Principal shall not faithfully perform all work as shown on the approved improvement plan, then this obligation shall remain in full force and effect. This bond will not be exonerated without full satisfaction of improvements by all City departments. PROVIDED FURTHER, HOWEVER, that Surety hereby stipulates and agrees that no change, extension of time, alteration of modification of the contract documents or of the work to be performed thereunder shall in any way effect its obligation on this bond and it does hereby waive notice of any such change, extension of time, alteration or modification of the contract documents or of work to be performed thereunder; and PROVIDED, FURTHER, that in case suit is brought upon this bond by the City or any other person who may bring an action on this bond, a reasonable attorney's fee, to be fixed by the Court, shall be paid by Principal or Surety. IN WITNESS WHEREOF, Principal and Surety have caused these presents to be duly signed and sealed this 9th day of September , 2014 The Continental Insurance Company SURETY + �A(Corporate Sea[) By l�V'r t� By Mechelle Larkin, Attorney -in -Fact 333 S. Wabash Ave., Floor 22 Chicago, IL 60604 ADDRESS Lennar Homes of California, Inc., a California corporation PRINCIPAL. (Corporate Seal) By By �%iGC'1l'2C-si 25th Enterprise, Suite 300 Aliso Viejo, CA 92656 ADDRESS Name of surety agent in the event of claim: Marsh Risk & Insurance Services- Surety Surety agent address: 17901 Von Karman Ave., Ste. 1100, Irvine, CA 92614 Surety agent telephone number.: 949-399-5826 Surety agent facsimile: Surety agent email address: 949-833-3027 Mechelle.V.Larkin@marsh.com Note: This bond must be executed in duplicate and dated, all signatures must.be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. State of California County of Orange On SEP 0 9 2014 DATE before me, Kathy R. Mair, Notary Public [Name of Notary Public and Title "Notary Public'] personally appeared Mechelle Larkin ------------------------------------ , [Name(s) of Signer(s)] who proved to me on the basis of satisfactory evidence to be the persons) whose names) Ware' subscribed to the within instrument and acknowledged to me that he/she/" executed the same in leis/her/their authorized capacity#es}, and that by lois/her/their signature(s) on the instrument the person{s), or the entity upon behalf of which the person(o acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. KATHY R. MAIR • Commission # 2021597 z ,-ro Notary Public - California z z "° Orange County n_ ^ My Comm. Expires May 22, 2017 (��lp Signature of. otary ubiio ----------------------------------------- OPTIONAL ------e_®_®®----------------------------®--- (Seal) Though the information below not required law,tt_may prove valuable. to persons -relying -on the _documentand-could prevent. _.hou fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: Individual Corporate Officer—Title(s): - Partner— ❑ Limited ❑ General Attorney -in -Fact Trustee Guardian or Conservator Other: Signer Is Representing: Number of Pages: STATE OF CALIFORNIA SS. COUNTY OF ORANGE On September 10, 2014, before me M. Sue Rudolph, Notary Public, personally appeared Anita Davey, who proved to me on the basis of satisfactory evidence, to be the Personv whose nameA is�we subscribed to the within instrument and acknowledged to me that e/she/tlpe executed the same m h/her/tlfeir authorized capacity(ies), and that by his/her/tla&r signature) on the instrument the persorA, or the entity upon behalf of which the persor)es) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal Signature SEAL M.SUE RUOOLPH Commission # 2003854 Notary Public - California z z ` `•�- Orange County n� My Comm. Expires Feb 9, 201715 POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT Know All Men By These Presents, That The Continental Insurance Company, a Pennsylvania insurance company, is a duly organized and existing insurance company having its principal office in the City of Chicago, and State of Illinois, and that it does by virtue of the signature and seal herein affixed hereby make, constitute and appoint Irene Lau, Kathy R Mair, Meehelle Larkin, Individually of Irvine, CA, its true and lawful Attorney(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature - In Unlimited Amounts - and to bind them thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the insurance company and all the acts of said Attorney, pursuant to the authority hereby given is hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of the By -Law and Resolutions, printed on the reverse hereof, duly adopted, as indicated, by the Board of Directors of the insurance company. In Witness Whereof, The Continental Insurance Company has caused these presents to be signed by its Vice President and its corporate seal to be hereto affixed on this 30th day of October, 2013. The Continental Insurance Company Paul T� Bru at VicePresident State of South Dakota, County of Minnehaha, ss: On this 301h day of October, 2013, before me personally came Paul T. Bruflat to me known, who, being by me duly sworn, did depose and say: that _ he resides inthe City of Sioux Falls, State of South Dakota; that he is a Vice_President of The Continental Insurance Company, a Pennsylvania insurance company, described in and which executed the above instrument; that he knows the seal of said insurance company; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said insurance company and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said insurance company. J. MOHR s O SEAL SOUTH DAKOTA 9L� My Commission Expires June 23, 2015 �L I. Mohr Notary Public CERTIFICATE I, D. Bult, Assistant Secretary of The Continental Insurance Company, a Pennsylvania insurance company, do hereby certify that the Power of Attorney herein above set forth is still in force, and further certify that the By -Law and Resolution of the Board of Directors of the insurance company printed on the reverse hereof is still in force. In to timony whereof I have hereunto subscribed my name and affixed the seal of the said insurance company this day of StE � pJ 201 , Fonn F6850-4/2012 The Continental Insurance Company D. Bult Assistant Secretary June 30, 2016 Via Email John Beshay Chief Public Work Inspector City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Re; Willow Heights Dear Mr. Beshay; Please accept this letter as our request to exonerate the balance of the Private Street Improvement bond for the above mentioned project. All street are complete, Private Street Improvement Bond Number: 929590937 in the amount of $384,699.70 for labor, materials and faithful performance. Please fee free to contact meat (949) 349-8213 should you have any questions or require additional information or documentation to exonerate the bond. Thank you in advance for your assistance and consideration. Sincerely, bob duennerman(o)Iennar.co LENNAR HOMES OF CALIFORNIA, INC. Community Development Manager 25 Enterprise o Suite 300 - Aliso Viejo, CA 92656 Willow Heights, T-72295 (In -Tract Street Improvements) To be attached and form part of: Bond Number: 929590937 Description of Bond: Private Development Improvement Bond (Labor and Materials and Faithful Performance) issued by: (Surety) The Continental Insurance Company On behalf of: (Principal) Lennar Homes of California, Inc. And in favor of: (Obligee) City of Diamond Bar Now therefore, it is agreed that in consideration of the premium charged, the referenced bond shall be amended as follows: Per letter from the City of Diamond Bar, dated January 7, 2015, Bond Amount Change: From: $865,793.25 To: $384,699.70 It is further understood and agreed that all other terms and conditions of this bond shall remain unchanged. This Rider is to be Effective this 7th day of January, 2015. Signed, Sealed and Dated this 26th day of Januarv, 2015. Lennar Homes of California, Inc., a California corporation (Principal)) By: l,Jt.�tJW The Continental Insurance Company (Surety) By: Mechelle Larkin, Attorney -in -Fact Acknowledged & Accepted City of Diamond Bar By: Title: A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ORANGE On February 11, 2015, before me M. Sue Rudolph, Notary Public, personally appeared Anita Davey, who proved to me on the basis of satisfactory evidence, to be the persoo whose name(4 is;/ subscribed to the within instrument and acknowledged to me that VelsheltWy executed the same in hjW1herlt r authorized capacity(4, and that by IiVjherhodir signatur� on the instrument the perso ), or the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. M. SUE RUDOLPH WITNESS m hand and official seal a Commission # 2003054 my Z • Notary Public • California z Orange County My Comm. Expires Eeh 9, 2017' SignatureA V &T�� SEAL A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Orange ) On JAN 2 7 2015 before me, Kathy R. Mair, Notary Public DATE [Name of Notary Public and Title "Notary Public"] personally appeared Mechelle Larkin ---------------------------------------- [Name(s) of Signer(s)] who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that tae/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(&), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. KATHY R. MAIR Commission # 2021597 Notary Public - California z z "+n Orange County My Comm. Expires May 22, 2017 Place Notary Seal Above WITNESS my hand and official seal nat re of Notary Public --------------------------- ------------------ ®PTL®NAL,_e_e_'______a_____®____m___.____m__m_m_______ Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signers) Signer's Name: Mechelle Larkin Corporate Officer — Title(s): Partner — ❑ Limited ❑ General Individual ® Attorney -in -Fact Trustee ❑ Guardian or Conservator Other: Signer Is Representing: Number of Pages: Signer's Name: ❑ Corporate Officer—Title(s): ❑ Partner— ❑ Limited ❑ General ❑ Individual ❑ Attorney -in -Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer is Representing: POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT Know All Men By These Presents, That The Continental Insurance Company, a Pennsylvania insurance company,.is a duly organized and existing insurance company having its principal office in the City of Chicago, and State of Illinois, and that it does by virtue of the signature and seal herein affixed hereby make, constitute and appoint Irene Lau, Kathy R Mair, Mechelle Larldn, Individually of Irvine, CA, its true and lawful Attomey(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature In Unlimited Amounts - and to bind them thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the insurance company and all the acts of said Attorney, pursuant to the authority hereby given is hereby ratified and confirmed. . This Power of Attorney is made and executed pursuant to and by authority of the By Law and Resolutions, printed on the reverse hereof, duly adopted, as indicated, by the Board of Directors of the insurance company. In Witness Whereof, The Continental Insurance Company has caused these presents to be signed by its Vice President and its corporate seal to be hereto affixed on this 30th day of October, 2013. The Continental Insurance Company Paul'l. Brn Mat Vice President State of South Dakota, County of Minnehaha, ss: On this 30th day of October, 2013, before me personally came Paul T. Bruflat to me known, who, being by me duly swom, did depose and say: that he resides in the City of Sioux Falls, State of South Dakota; that he is a Vice President of The Continental Insurance Company, a Pennsylvania insurance company, described in and which executed the above instrument; that he knows the seal of said insurance company; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said insurance company and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said insurance company. torwJ. MOHR s NOTARYPUBLIC SEAL SOUTH DAKOTA SEAL My Commission Expires June 23, 2015 J -7Y) J. Mohr Notary Public CERTIFICATE I, D. Bult, Assistant Secretary of The Continental Insurance Company, a Pennsylvania insurance company, do hereby certify that the Power of Attorney herein above set forth is still in force, and further certify that the By -Law and Resolution of the Board of Directors of the insurance company printed on the reverse hereof is still in force. In testimony whereof I have hereunto subscribed my name and affixed the seal of the said insurance company this r day of 1/il1 9 �l injl� _- Form F6850-4/2012 The Continental Insurance Company p n i D. Bull Assistant Secretary September 7, 2016 Via Email John Beshay Chief Public Work Inspector City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Re: Willow Heights Dear Mr. Beshay; Please accept this letter as our request for 90% bond reduction of our sewer bond for the above mentioned project. Pending the acceptance to maintain the sewer by the county of Los Angeles that the city has requested, Lennar is 100% complete with these improvements and the sewer is active. Sewer Bond Number: 929582966 in the amount of $399,187.00 for labor, materials and faithful performance. Please feel free to contact Bob Duennerman at (949) 349-8213, or myself at (949) 349-8285, should you have any questions or require additional information or documentation to reduce and/or exonerate the bond. Thank you in advance for your assistance and consideration. Sincerely, Jamison Nakaya LENNAR HOMES OF CALIFORNIA, INC. Project Manager 25 Enterprise a Suite 410 e Aliso Viejo, CA 92656 Executed in Duplicate Bond No. 929582966 Premium: $1,996.00/annum CITY OF DIAMOND BAR PRIVATE DEVELOPMENT IMPROVEMENT BOND (LABOR AND MATERIALS AND FAITHFUL PERFORMANCE) KNOW ALL MEN BY THESE PRESENTS: That Lennar Homes of California, Inc. as, and hereinafter referred to collectively as, "Principal", and The Continental Insurance Company a corporation organized and existing under the laws of the State of Pennsylvma and duly authorized to transact surety business in the State of California as, and hereinafter referred to as, "Surety", are held and firmly bound unto the City of Diamond Bar, hereinafter referred to as the "City", in the sum of $399.187.00 for Faithful Performance and $399,187.00 for Labor and Materials, for the payment of which Principal and Surety bind themselves, their heirs, administrators, successors and assigns, jointly and severally as follows: THE CONDITION OF THE ABOVE OBLIGATION IS THAT: WHEREAS, Principal is the owner of a parcel of land in the City, which it is seeking to perform Private Development Improvements in the form of In -Tract Sewer improvements, hereinafter referred to as, "Improvements", and has filed with the City improvement plans and permit application for such parcel of land described as: Vesting Tentative Tract Map 72295 and WHEREAS, as a condition precedent to the approval of said improvement plans, Principal is required to deliver to the City a bond, securing payment to the contractor, his subcontractors and to persons renting equipment or furnishing labor and/or materials to them for such Improvements and in the faithful performance of Principal to complete such Improvements pursuant to the provisions of the City's Code and Standards; and WHEREAS, as all such Improvements is to be performed in accordance with the improvement plans approved by the City Engineer for such parcel; and WHEREAS, Principal shall perform any changes or alterations in the Improvements required by the City to conform to approved plans for above said hnprovements; and WHEREAS, Principal shall complete the improvement operations within 180 days from the date of commencement; and WHEREAS, the completion of such Improvements shall be at the sole cost and expense of Principal. NOW, THEREFORE, if Principal shall faithfully perform and shall pay the contractor, his subcontractors and all persons renting equipment or furnishing labor or materials to them for the full cost of all work as shown on the improvement plan in accordance with the conditions of approval of said plan and permit, then this obligation shall be null and void. PROVIDED, HOWEVER, if Principal shall not pay the contractor, his subcontractors and all persons renting equipment or furnishing labor or materials to them for the full cost of said approved improvements, then this obligation shall remain in full force and effect and such contractor, subcontractor, City and persons shall have a direct right of action against the. Principal and Surety under this obligation, subject to the priority of the City. PROVIDED, HOWEVER, if Principal shall not faithfully perform all work as shown on the approved improvement plan, then this obligation shall remain in full force and effect. This bond will not be exonerated without full satisfaction of improvements by all City departments. PROVIDED FURTHER, HOWEVER, that Surety hereby stipulates and agrees that no change, extension of time, alteration of modification of the contract documents or of the work to be performed thereunder shall in any way effect its obligation on this bond and it does hereby waive notice of any such change, extension of time, alteration or modification of the contract documents or of work to be performed thereunder; and PROVIDED, FURTHER, that in case suit is brought upon this bond by the City or any other person who may bring an action on this bond, a reasonable attorney's fee, to be fixed by the Court, shall be paid by Principal or Surety. IN WITNESS WHEREOF, Principal and Surety have caused these presents to be duly signed and sealed this 19th day of March , 2014 SURETY (Corporate Seal) By The Continen I Insurance Company By i ldL Irene Lau, Attorney -in -Fact 333 S. Wabash Ave., Floor 22 Chicago IL 60604 ADDRESS PRINCIPAL R (Corporate Seal) By Lennar Horr��S of California, Inc., a California corporation By Suite 300 Name of surety agent in the event of claim: Marsh Risk & Insurance Company Surety agent address: 17901 Von Karman Ave., Ste. 1100, Irvine, CA 92614 Surety agent telephone number: 949-399-5826 Surety agent facsimile: 949-833-3027 Surety agent email address: mechelle.v.larkin@marsh.com Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in- fact must be attached. State of California County of Orange On MAR 19 2014 DATE before me, Mechelle Larkin Notary Public [Name of Notary Public and Title "Notary Public"] personally appeared Irene Lau------------- ---------------------------- , [Name(s) of Signer(s)l who proved to me on the basis of satisfactory evidence to be the person(&) whose name(s) is/are subscribed to the within instrument and acknowledged to me that 14e/she/they executed the same in kris/her/their authorized capacity(ies), and that by lois/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(&) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. --------------- MEGHELL ELARKIN Commission # 2014388 -=+m Notary Public - California _ r Orange County M C a ErosRAar24.201P+ (Seal) WITNESS my hand and official seal. Signature of Notary Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: Individual Corporate Officer.—Title(s): Partner — ❑Limited F] General Attorney -in -Fact Trustee Guardian or Conservator Other: Signer Is Representing: Number of Pages: POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT Know All Men By These Presents, That The Continental Insurance Company, a Pennsylvania insurance company, is a duly organized and existing iiisurance company having its principal office in the City of Chicago, and State of Illinois, and that it does by virtue of the signature and seal herein affixed hereby make, constitute and appoint Irene Lau, Kathy R Mair, Mechelle Larkin, Individually of Irvine, CA, its true and lawful Attorney(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature In Unlimited Amounts - and to bind them thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the insurance company and all the acts of said Attorney, pursuant to the authority hereby given is hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of the By -Law and Resolutions, printed on the reverse hereof, duly adopted, as indicated, by the Board of Directors of the insurance company. In Witness Whereof, The Continental Insurance Company has caused these presents to be signed by its Vice President and its corporate seal to be hereto affixed on this 30th day of October, 2013. The Continental Insurance Company Paul T BMIDI Vrce President State of South Dakota, County of Minnehaha, ss: On this 30th day of October, 2013, before me personally came Paul T. Bruflat to me known, who, being by me duly sworn, did depose and say: that he resides in the City of Sioux Falls, State of South Dakota; that he is a Vice President of The Continental Insurance Company, a Pennsylvania insurance company, described in and which executed the above instrument; that he knows the seal of said insurance company; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said insurance company and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said insurance company. J. MOHR r SSOUTH DAKOTA O 110'(rw My Commission Expires June 23, 2015 J. Mohr � Notary Public CERTIFICATE I, D. Bult, Assistant Secretary of The Continental Insurance Company, a Pennsylvania insurance company, do hereby certify that the Power of Attorney herein above set forth is still in force, and further certify that the By -Law and Resolution of the Board of Directors of the insurance company Printed on the reverse hereof is still in forceM(r�teftighyt�whereof I have hereunto subscribed my name and affixed the seal of the said insurance company this day of AA d LLUU tt , Form F6850-4/2012 The Continental Insurance Company D. Bult Assistant Secretary STATE OF CALIFORNIA SS. COUNTY OF ORANGE On March 24, 2014, before me M. Sue Rudolph, Notary Public, personally appeared John Baayoun, who proved to me on the basis of satisfactory evidence, to be the person whose naive is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. M. SUE RUDOLPH WITNESS my hand and official seal_ commission # 2003854 Notary Public - California z Orange County �j �� My Comm. Expires Feb 9, 2017' Signature � � /& (SEAL) Agenda # 6 . 9 Meeting Date: September 20, 2016 CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Mtee TITLE: Resolution 2016 -XX Amending 2016-17 Fiscal and Recreation Department RECOMMENDATION: Adopt. FINANCIAL IMPACT: AGENDA REPORT Year Budget in the Parks Due to offsets resulting from known and expected salary savings, there is no financial impact in FY 2016-17. BACKGROUND/DISCUSSION: Via the adopted FY 2016-17 Goals & Objectives, the City Council has made the development and maintenance of a professional and effective workforce to serve the public a priority. The first steps towards implementing this objective commenced with the adoption of the FY 2016-17 budget in June 2016, where a series of personnel changes were approved, including the transfer of the parks and facilities maintenance staff and operations to the Public Works Department. The centralization of maintenance staff and operations necessitated the renaming of the Community Services Department to the Parks and Recreation Department. The supervision and oversight of the Parks and Recreation Department was assigned to the Assistant City Manager since the former Community Services Director retired in late June 2016. Since June 2016, the Parks and Recreation's Department programming, operations and staffing levels have been examined with an eye toward creating efficiencies and enhancing service delivery to the public. Currently, there is a large position classification gap between the Recreation Superintendent and Recreation Coordinators levels with no formal supervisory positions in place. This leaves all formal supervisory responsibility to the Recreation Superintendent which is not practical, sustainable, or effective for the long- term. With the department's exclusive focus now on recreational programming, it is appropriate within the department to create two Recreation Supervisor positions, with one focusing on Diamond Bar Center operations, Contract Classes and Senior Programming and the other team concentrating on external community programming including City special events, Youth and Adult Sports and Youth programming (Day Camp, DB4Youth, and Volunteens). Creating two functional teams within the department overseen by a Recreation Supervisor will allow for streamlined operations, communication and service delivery as well as a staffing structure that allows for increased supervisory oversight and a more contemporary staffing arrangement with a defined career progression within the organization. The two Recreation Supervisor positions will be filled by internal candidates and the resulting vacant full-time positions will not be backfilled. The Diamond Bar Center (DBC) was opened in 2004 and immediately became a very desirable regional special event destination. Customers wishing to hold a special event on a Friday or Saturday often have to book the facility nearly two years in advance due to demand. The DBC is also the recreation hub for the community, serving as the primary location for contract classes and Senior Citizen events. With thousands of patrons visiting and several complex events scheduled each week, the overall customer service demands of the facility have outgrown the current DBC operations personnel allocation of one full- time Recreation Coordinator and three part-time Recreation Specialists. To better meet these facility demands and customer service expectations, it is recommended that the City Council authorize the funding of a new full-time Recreation Specialist position. This new position will also provide additional supervisory oversight of the Diamond Bar Center during evening and weekend operations, replacing the current part-time supervision with a full-time employee. Upon approval and successful recruitment, a portion of the position's cost will be offset by a permanent reduction in hours worked by the three part- time Recreation Specialists. Therefore, it is recommended that the City Council amend the 2016-17 Fiscal Year budget to authorize and fund two full-time Recreation Supervisors and one full-time Recreation Specialist in the Parks and Recreation Department. Once these positions are filled, staff will de -fund two full-time Recreation Coordinators and reduce hours worked by three part- time Recreation Specialists. If approved by City Council, these actions will be effective at the beginning of the next pay period which is October 1, 2016. Attachment: Resolution 2016 -XX Amending Fiscal Year 2016-17 Budget RESOLUTION NO. 2016 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE FY16-17 MUNICIPAL BUDGET. WHEREAS, the City Council has adopted Resolution No. 2016-17, A Resolution of the City Council of the City of Diamond Bar approving and adopting a budget for the City of Diamond Bar for the Fiscal Year commencing July 1, 2016 and ending June 30, 2017 including maintenance and operations, special funds and capital improvements and appropriating funds for accounts departments, divisions, object and purposes therein set forth (herein referred to as the "Budget"); and WHEREAS, the City Council may choose to amend the Budget from time to time throughout the fiscal year; and WHEREAS, the City Council desires to amend the Parks and Recreation Department's FY16-17 Annual Budget to include the addition of and funding for two full-time benefitted Recreation Supervisors and one full-time benefitted Recreation Specialist in the Parks and Recreation Specialist; WHEREAS, the Budget Amendment to the Parks and Recreation Department's FY 16-17 Annual Budget has been presented to the City Council at a City Council meeting; and WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: Section 1. The City Council hereby finds and determines that the FY16-17 Annual Budget Parks and Recreation Department's budget be amended to include the addition of and funding for two full-time benefitted Recreation Supervisors and one full-time benefitted Recreation Specialist. Section 2. Upon filling the two Recreation Supervisor positions, the resulting vacant Recreation Coordinators will be eliminated from the personnel allocation within the Parks and Recreation Department's budget. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 20th day of September 2016. Nancy A. Lyons, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 20th day of September, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye A. Cribbins, City Clerk City of Diamond Bar CITY COUNCIL Agenda # 6. 10 Alreeting Date : September 20 2016 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: APPROVE AMENDMENT NO. 2 fO CONSULTING SERVICES AGREEMENT FOR STORMWATER COMPLIANCE AND ENVIRONMENTAL ENGINEERING SERVICES WITH JOHN L. HUNTER & ASSOCIATES FOR A TOTAL AMOUNT OF $74,250 PLUS A CONTINGENCY AMOUNT OF $7,000. RECOMMENDATION: Approve. FINANCIAL IMPACT: The FY 16-17 Public Works Operating Budget has an amount of $288,000 for Environmental Engineering Services. For review and implementation of stormwater regulations on development related projects, funding will be provided through developer fees and deposits paid by the applicant prior to the plan/report review stage. BACKGROUND/DISCUSSION: John L. Hunter and Associates has been providing stormwater compliance services for the City since March 2007. On November 8, 2012 the California Regional Water Quality Control Board ("Board"), Los Angeles adopted the Municipal Separate Storm Sewer System ("MS4") Permit (Order No. R4-2012-0175), hereinafter referred to as "Permit'. The City is a permittee under the Permit issued by the Board, which establishes requirements for MS4 discharges within the coastal watersheds of Los Angeles County, except discharges originating from the City of Long Beach. To ensure ongoing compliance with the Permit and the environmental programs, Amendment No. 1 with John L. Hunter and Associates was approved by Council in April 2015. The Permit is different from the previous three (3) permits which simply required street sweeping, catch basin cleaning, and many other best practices to the "maximum extent practicable." The Permit gave cities two options to be in compliance which included a) Comply with strict numerical limits on pollutants immediately or b) Develop a Watershed Management Program (WMP) that would phase in the numeric limits over time. The WMP is an extensive program that looks at the type of pollutants and the land uses within a city where pollutants are generated; then using a computer modeling, predicts the size needed and best locations for new treatment facilities to reduce or eliminate the pollutants to be in conformance with the numerical limits. In October 2013 Council approved a Memorandum of Understanding (MOU) with the Los Angeles Gateway Water Management Authority (LAGWMA) to develop a WMP in cooperation with thirteen other local jurisdictions (Permittees). Together, the Permittees created a technical working group under the name of the Lower San Gabriel River Watershed Group (LSGRWG) and has selected John L. Hunter & Associates to develop the WMP and Coordinated Integrated Monitoring Program (GIMP) as required by the 2012 Permit. In April 2015 the Los Angeles Regional Water Quality Control Board approved the LSGRWG WMP and required immediate implementation with full compliance to be achieved by 2026. In June 2015 Council approved an amendment to the MOU with the LAGWMA to implement the approved WMP and CIMP for the LSGRWG. In addition to the requirements of the WMP with LSGRWG, the City is also responsible for ongoing stormwater compliance activities which include the submittal of an annual report to the State Board, Industrial/Commercial Inspections, Training, monthly Construction Site Inspections, Implementation of Low Impact Development (LID) requirements on land development projects, ongoing Public Outreach, and Participation at regional meetings that affect the City, to name a few. With all the stormwater mandates placed upon the cities, Diamond Bar has been able to remain in compliance with John L. Hunter & Associates services. Having a consultant who is familiar with the City and the type of compliance activities that have been implemented as well as being responsible for the WMP and CIMP preparation with the LSGRWG will ensure that Diamond Bar remains in compliance with all stormwater regulations imposed. John L. Hunter and Associates maintains excellent rapport with regulatory agencies, and is an expert in many areas of stormwater regulation. Staff finds the broad experience and successful implementation of stomrwater programs by John L. Hunter and Associates invaluable. PREPARED BY: Kimberly M. Young, Senior Civil Engineer REVIEWY: Dav - L , irector of Public Works Attachments: Exhibit A Amendment No. 2 2 DATE PREPARED: September 8, 2016 AMENDMENT NO. 2 TO CONSULTANT SERVICES AGREEMENT This Amendment No. 2 to Consultant Services Agreement ("Amendment No. 1") is made and entered into as. of September 20, 2016 by and between the City of Diamond Bar, a municipal corporation ( "City"), and John L. Hunter & Associates (herein referred to as the "Consultant") with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement dated as of March 21, 2007, which is incorporated herein by this reference (the "Original Agreement"); and B. The City and the Consultant desire to amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Revised Scope. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit A, the Consultant's proposal, dated August 11, 2016; 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth or as referenced in Exhibit A. 4. Integration. This Amendment No. 2 and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This Amendment No. 2 amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this Amendment No. 2 and the terms and provisions of the Original Agreement, the terms and provisions of this Amendment No. 2 shall control. 973895.1 IN WITNESS hereof, the parties enter into this Amendment No. 1 on the year and day first above written. "CONSULTANT" John L. Hunter and Associates, Inc. By: Printed Name: Title: "CITY" CITY OF DIAMOND BAR -00 Nancy A. Lyons, Mayor ATTEST: Tommye A. Cribbins, City Clerk APPROVED AS TO FORM: David DeBerry, City Attorney r Professional Services to ith NPDES MS4 Programs Prepared By: John L. Hunter and Associates 6131 Orangethorpe Ave Ste 300 Buena Park, CA 90620 info@Ilha.net (562) 802-7880 s � johy L. Hunter PrP Proposal for Professional Services to Assist with NPDES MS4 Programs August 11, 2016 Table of Contents I. Firm Experience and Credentials......................................................................................................1 A. Relevant Firm Experience.................................................................................................................1 1. NPDES Permit Management. ........................................................................................................... 1 2. Watershed Management.................................................................................................................1 B. Relevant Staff Credentials.................................................................................................................3 C. References........................................................................................................................................3 H. Project Team and Organization........................................................................................................4 III. Proposed Method to Accomplish Work............................................................................................ S IV. Scope of Work and Work Schedule..................................................................................................6 A. Industrial/Commercial Facilities Program.........................................................................................7 B. Planning and Land Development Program.......................................................................................8 C. Development Construction Program................................................................................................9 D. Public Agency Activities Program....................................................................................................10 E. Public Information and Participation Program...............................................................................10 F. Illicit Discharge Detection and Elimination Program......................................................................11 G. Monitoring and Reporting Program................................................................................................12 H. Watershed Management Program.................................................................................................12 AppendixA: Resumes.................................................................................................................................Al AppendixB: Rate Schedule.........................................................................................................................61 Appendix C: Estimated Annual Costs..........................................................................................................C1 P a g e i for Professional Services to Assist with NPDES MS4 Programs August 11, 2016 I. Firm Experience and Credentials John L. Hunter and Associates, Inc. (JLHA) is an environmental consulting firm established in 1985 that specializes in serving municipal clients. JLHA's mission is to provide its clients with the expertise necessary to comply with mandated environmental programs, such as NPDES, stormwater and watershed management, fats, oils and grease (FOG) control, water conservation, and recycling. Services provided under these programs include program management, engineering, field activities, monitoring, grant administration, and public education. A. Relevant Firm Experience Table 1 lists NPDES services currently or recently provided by JLHA. The following are summaries ofJLHA's experience related to NPDES Permit compliance and watershed management. 1. NPDES Permit Management JLHA has considerable experience in MS4 NPDES Permit compliance programs, beginning at the inception of these Permits in the 1990s. Currently JLHA implements elements of such programs for 37 cities in the Southland. Services include the following: • 24 cities and 4 watershed groups: Program administration, • 30 cities: Field services such as industrial, commercial and construction site inspections, • 22 cities: Plan review (e.g., SUSMP/LID Plan, WQMP, and SWPPP), • 29 cities and 3 watershed groups: Reporting (e.g., annual, TMDL, and watershed reports), and • 26 cities and 3 watershed groups: Staff training. Relevant and recent activities include: • Representing cities in MS4 NPDES audits conducted by Regional Board staff: Stanton, 2010, 2014 1 Big Bear Lake, 2007 1 Seal Beach, 2006, 2010, 2015 • Obtaining and administering a Prop 84 grant for multi-watershed/multi-jurisdictionalLID projects. • Managing inspection programs that cover, in total, over 7,000 sites. • Developing four Watershed Management Programs under the 2012 LA MS4 Permit. 2. Watershed Management JLHA served as the lead consultant for the development of the Watershed Management Programs (WMPs) for the Lower Los Angeles River (LLAR), Lower San Gabriel River (LSGR), City of Long Beach, and Peninsula Cities Watershed Groups, and served as a sub -consultant for the development of the WMP for the Los Cerritos Channel (LCC) Watershed Group. As part of WMP development, JLHA also oversaw the development of Coordinated Integrated Monitoring Programs (CIMPs) for the LLAR, LSGR, and Peninsula Cities Watershed Groups. All plans were approved by the Regional Board in 2015 and 2016. Together the member agencies of these Watershed Groups represent twenty M54 NPDES Permittees. JLHA serves as the lead consultant for the LLAR, LSGR, and Peninsula Cities Watershed Groups. Services include administering monitoring activities, watershed annual reporting, technical committee meetings, and certain WMP implementation efforts such as feasibility studies. In this capacity JLHA also regularly interfaces with city councils and Regional Board staff and members. JLHA represents eleven municipal clients in watershed management groups for the Upper Los Angeles River, Upper San Gabriel River, Dominguez Channel and Los Cerritos Channel. Page 1 for Professional Services to Assist with NPDES MS4 Table 1: Summary of Municipal NPDES Services Recently or Currently Provided 2016 Client o W N . w2Z H A 'MS4 Permit Control Measures Watershed , General Services m c c o 2 m i .. V c r 2 2 aw cm 4 V O E E = C1 dV d O ti 0 O L 'lm m o a c a m a E w e s„n �p1 L O E v�N ad1 E C .ccO L 2' b0 L �1 0I i E. m O d Arcadia 1995 20 -- x x x x x - - -- x x x -- -- Artesia - 2014 1 - x. z Ix x x -- x.-- - x x. - x. Bellflower 2014 1 - - - x - -- -- -- -- -- -- - BigBearLake 2004 11 -- -- -- x x -- - - - - x --- Buena Park 2010 5 x -- -- -- -- - --- - - - - -- Cerritos 2015 <1 -- x -- ! -- - -- - - -- -- -- Covina 2008 7 x -- -- ---- -- -- - x - Diamond Bar 2007 8 x x x x x x -- x -. -- x x- x Downey 2011 4 z x x x x x - x- - x x z Glendale 2013 2 - - x i -- -- - - -- - x x x x GWM�--___-- 2012 3 -. _. .. i .. .. .. .. .. .. .. .. .. z _- Hawaiian Gardens 2012 3 x x x x x x - x -- - x x- x Hawthorne 2000 15 - x x I x x x -- I-- - x x - x Inglewood La Habra 2015 2011 <1 4 - x - x `- x x x -- x x x --- -- -- - -- - x x - -- -- x Lakewood 2014. 1 .. .. .. x -.- - -- -- - -- - ` - -- -' Lomita 2015 <1 - x x i x x x x - x z -- x Long Beach 2014 1 .- .. .- I -_ _ _ x -- _ _. x _ ... LCC Watershed Group 2013 2 - - --- x z x -- -- x - x LLAR Watershed Group 2013 2 - - - ;'- - - x x x - x x - x LSGR Watershed Group 2012 3 -- -- -- ! -- - - x x x - x x .Lynwood :_ 2014 1 x x x. x x z - x -- - x x - x Manhattan Beach 2010 5 -- -- - ! x -- -- -- -- -- -- Monterey yPark 2005 10 x x i x x x- - x = x x x x x t— Norwalk 2010 5 x x x i x x x -- x -- -- x x -- z Paramount 2014. 1 x x x i x x x - x - - x x - x Pasadena 2015 <1 x- -- -- -- -- -- x - -- x x -- I x Peninsula Watershed Group 2013 2 -- - j --- x x x - x -- -- x Placentia 2013 2 x x x x x -- - x -- - x z -- x Rancho Palos Verdes 1994 21 x x x x x x - x - x x- x Rolling Hills 2009 6 - -- -- - - -- -- -- x z .Santa Fe Springs 2016 <1 x x - -- --- - x - Seal Beach 2005 10 x x x x x x -- -- -- -- x x -- x Signal Hill 1985 30 x x x x x x - x- x x x - -z South Gate 1991 24 x x x j x x x -- x - x x x -- x _ South Pasadena 2005. _ 10 .. -- -.— x .. x _. ___.... x x x -- x - x x x —_ --- _..._-._.-. -- x Stanton 2007 8 x x x E x x x -- - - x x x x Temple City 2003 ,12 x x x z x x x -- x x x - x Villa Park 2013 2 x x x x x x - -- -- - x x x West Covina West Hollywood Whittier TOTALS out of 42 agencies 2015. 1995 2014 <l 20 1 x z - 22 x x x 26 j z i x x 25 x x x 29 x x x - x x 2 23 1_5 - -- - x 1 23 I -- -- 4 -- --' 8 -- x 32 j x x x- 29 ( -- x 3 1 28 Page 2 for Professional Services to Assist with NPDES MS4 Programs 2016 B. Relevant Staff Credentials Staff credentials include certified professionals in engineering, Stormwater quality, BMP (Best Management Practice) inspection, erosion control, SWPPP development and implementation, and environmental assessment. Relevant staff credentials include certified professionals in: • Engineering (Civil and Chemical Professional Engineers: PE), • Stormwater quality (Certified Professional in Stormwater Quality: CPSWQ), • BMP inspection (Certified Erosion, Sediment and Stormwater Inspection: CESSWI), • Construction SWPPP development/implementation (Qualified SWPPP Developer/Practitioner: QSD/P) • Industrial SWPPP development/implementation (Qualified Industrial Stormwater Practitioner: QISP), • Training (Trainers of Record in the Construction and Industrial NPDES Permits: ToR CGP, ToR IGP), The experience, credentials and education of the project team are included in Section II. C. References Table 2 is a list of current JLHA clients that are provided services similar to those listed in the Scope of Work. The table includes contact information and the relationship between the key staff listed in this proposal and the service provided to the referenced client. Page 3 Table 2: References Client Data Field _ Reference Information Downey Name/Title Mohammad Mostahkami, Director of Public Works Address 11111 Brookshire Ave, Downey, CA 90241 Phone/email (562) 904-7102, mmostahkami@downeyca.org Relationship John Hunter serves as primary contact; Michelle Staffield serves as secondary. La Habra Contact/Title Melissa You, NPDES Coordinator Address 201 E La Habra Blvd, La Habra, CA 90633 Phone/email (562) 905 9607, melissay@lahabracity.com Relationship lillian Brickey serves as primary contact. Signal Hill Contact/Title Steve Myrter, Director of Public Works Address 2175 Cherry Avenue, Signal Hill, CA 90775 Phone/email (562) 989-7356, smyrter@cityofsignalhill.org . Relationship John Hunter serves as primary contact. South Gate Contact/Title Arturo Cervantes, Public Works Director . Address -.' 8650 California Ave, South Gate, CA 90280 Phone/email (323) 563 9512, acewantes@sogate.org Relationship John Hunterserves as primary contact; Allan Brickey serves as secondary. Stanton Contact/Title Allan Rigg, Director of Public Works Address 7800 Katella Ave, Stanton, CA 90680 Phone/email (714) 890-4204, arigg@ci.stanton.ca.us Relationship Cameron McCullough serves as primary contact; Jillian Brickey serves as secondary. Page 3 Proposal for Professional Services to Assist with NPDES MS4 2016 II. Project Team and Organization Table 3lists the roles of each member of the Project Team, along with a short summary of each member's experience related to this project. Seethe Resume section for addition al background on the Project Team. Table 3: Project Team Roles and Related Team Member Information Name Cameron McCullough Certificates MS, CPSWC, QSD/P, IGP ToR Project Title 4 Project Manager Project Role --_ Oversee project implementation Certificates Project Title Project Role MS, FIT Assistant Project Engineer Review environmental plans Development Program support Name ' JenniferNowaczewski Certificates Project Title Project Role Name Certificates Project Title Project Role CPSWQ, QSD/P Technical Support Construction Program support Public Agency Program support Jose Rodriguez CESSWI, QSP Technical Support Manage industrial/com Program Manage Illicit Discharge Program Team Member Project Experience Twelve years of experience managing municipal environmental programs. Specializes in surface water quality regulation, including stormwater NPDES Permits (MS4, industrial General, and Construction General), wastewater regulation such as non- stormwater NPDES Permits and the statewide Order for Sanitary Sewer Systems, and TMDLs. Ten years of experience managing municipal environmental programs. Specializes in surface water quality regulation, including stormwater NPDES Permits (MS4 and Construction General), Low Impact Development (LID) programs, and TMDLs. Also manages municipal water conservation and recycling programs. Over thirty years of experience managing municipal environmental programs. Oversees JLHA's environmental services, including assisting municipalities with NPDES Permit compliance, TMDLs, sewer overflow prevention, industrial waste control, water conservation, recycling programs, and subsurface soil and groundwater contamination investigations. Over thirty years of experience reviewing and approving structural and architectural plans. Reviews and approves development plans for compliance with NPDES Permits, city environmental ordinances, building codes, and other state laws. Eight years of experience in water quality control planning, grant management, and municipal environmental program management. Past and current work includes managing municipal stormwater, Fats, Oils and Grease Control (FOG), and used oil programs, and assisting in the management of local watershed management groups. Reviews LID Plans for several local cities. Seven years of experience specializing in Clean Water Act and Clean Drinking Water Act compliance. Past experiences include coordinating water purveyors' environmental compliance programs, such as Industrial/Construction SWPPP implementation, pesticide management, and TMDLs. Provides technical support for field construction and public agency NPDES programs. Ten years of experience implementing municipal environmental programs. Manages field elements of MS4 NPDES programs, such as inspections at industrial/commercial facilities and construction sites, outfall screening, and nonstormwater source investigations. He also manages field activities forthe NPDES-related programs of Industrial Waste and Fats, Oils, and Grease (FOG) Control. Page 4 !. Primary point -of -contact Name Allan Brickey Certificates MS, CPSWQ, QSD/P, CGP ToR Project Title Project Manager Project Role Oversee project implementation Primary point -of -contact Name `: John Hunter Certificates PE, REA Project Title Project Support Project Role As -needed technical support Alternate point -of -contact Name-. Rosalinda Tandoc, PE Project Title =. Project Engineer Project Role Oversight of plan review process Provide final plan approval Name Michelle Staffield Certificates Project Title Project Role MS, FIT Assistant Project Engineer Review environmental plans Development Program support Name ' JenniferNowaczewski Certificates Project Title Project Role Name Certificates Project Title Project Role CPSWQ, QSD/P Technical Support Construction Program support Public Agency Program support Jose Rodriguez CESSWI, QSP Technical Support Manage industrial/com Program Manage Illicit Discharge Program Team Member Project Experience Twelve years of experience managing municipal environmental programs. Specializes in surface water quality regulation, including stormwater NPDES Permits (MS4, industrial General, and Construction General), wastewater regulation such as non- stormwater NPDES Permits and the statewide Order for Sanitary Sewer Systems, and TMDLs. Ten years of experience managing municipal environmental programs. Specializes in surface water quality regulation, including stormwater NPDES Permits (MS4 and Construction General), Low Impact Development (LID) programs, and TMDLs. Also manages municipal water conservation and recycling programs. Over thirty years of experience managing municipal environmental programs. Oversees JLHA's environmental services, including assisting municipalities with NPDES Permit compliance, TMDLs, sewer overflow prevention, industrial waste control, water conservation, recycling programs, and subsurface soil and groundwater contamination investigations. Over thirty years of experience reviewing and approving structural and architectural plans. Reviews and approves development plans for compliance with NPDES Permits, city environmental ordinances, building codes, and other state laws. Eight years of experience in water quality control planning, grant management, and municipal environmental program management. Past and current work includes managing municipal stormwater, Fats, Oils and Grease Control (FOG), and used oil programs, and assisting in the management of local watershed management groups. Reviews LID Plans for several local cities. Seven years of experience specializing in Clean Water Act and Clean Drinking Water Act compliance. Past experiences include coordinating water purveyors' environmental compliance programs, such as Industrial/Construction SWPPP implementation, pesticide management, and TMDLs. Provides technical support for field construction and public agency NPDES programs. Ten years of experience implementing municipal environmental programs. Manages field elements of MS4 NPDES programs, such as inspections at industrial/commercial facilities and construction sites, outfall screening, and nonstormwater source investigations. He also manages field activities forthe NPDES-related programs of Industrial Waste and Fats, Oils, and Grease (FOG) Control. Page 4 for Professional Services to Assist with NPDES MS4 Proposed Method to Accomplish Work August 11, 2016 JLHA has aided municipalities in compliance with NPDES MS4 Permit provisions since their first issuance in the 1990s. Through these years of experience we have developed a distinct, multifaceted approach which has proven successful to date. Of the many Regional Board MS4 Program audits that JLHA has participated in, none resulted in enforcement actions. The key to this success is attributed to our: • Prompt response time. JLHA understands that MS4 Permit provisions often require tight deadlines. JLHA has several qualified staff members assigned to each client that are available to 1) answer any questions about NPDES MS4 compliance at any given time during business hours and 2) provide necessary services with short notice. • Hands-on approach to developing compliance strategies. JLHA has assisted several clients achieve compliance in the face of fines and enforcement notices issued by the Regional Boards. We knows that a consultant alone cannot remedy program deficiencies, and as such we play a proactive role in involving City staff in the compliance process. • Comprehensive knowledge of NPDES MS4 Permits. NPDES MS4 Permits can consist of hundreds of pages of regulation, which can be beyond the scope of any one city staff personnel to administer on his or her own. Since this is an area of JLHA staff expertise, several key personnel are equipped to understand and assist in implementing clients' Permit compliance strategies. Page 5 for Professional Services to Assist with NPDES M54 Programs IV. Scope of Work and Work Schedule August 11, 2016 JLHA welcomes the opportunity to provide professional NPDES MS4 services to the City of Diamond Bar. The scope of work is listed in Tables 4-(h). The schedule for completion of the services listed is within one year of start of work. The timeframe of this proposal is for a period of one year, from July 1, 2016 to June 30, 2017. Page 6 for Professional Services to Assist with NPDES MS4 Programs 2016 A. Industrial/Commercial Facilities Program Table 4 lists the scope of work for the Industrial/Commercial Facilities Program. The second round of inspections will continue in this reporting year. The deadline to complete this work is beyond the term of this proposal. We will determine a final completion deadline through discussions with City staff. Takla 4. Brune of Work forthe Industrial/rnmmerrial Facilities Program MS4Permit § Mandated Task VI.D.6.b Track Critical Industrial/Commercial Sources W, iii Review city databases to determine inventory of industrial/commercial facilities b.ii Track facilities in a watershed -based inventory using an electronic database 75 Track inspection reports and enforcement actions with an electronic database VI.D.6.c Educate Industrial/Commercial Sources c.i Notify facility operators of applicable BMP requirements cm Develop and implement a Business Assistance Program c.ii Develop educational materials to be distributed to facilities VI.D.6.d,e,f Inspect Critical Industrial/CommercialSources 6.e,f Inspect State NPDES Permitted industrial facilities for proper BMP implementation 6.d,e,f Inspect commercial/light industrial facilities for proper BMP implementation VI.D.2, 6.h Ensure Compliance (Implement Progressive Enforcement) 2.a.i Follow-up at non-compliant facilities within 4 weeks 2.a.ii Prepare formal violation notices following the City's municipal code VI.D.6.a Manage Program, Implement QA/QC Procedures Based on 1) our understanding of the City's existing Industrial/Commercial Facilities Program and 2) the current MS4 Permit requirements forthis program, we will make the following quantitative estimates for the scope of work: Scope of Work Quantitative Estimates Track 125 facilities Inspect 75 facilities Educate 75 facilities Conduct 8 follow-ups Prepare 4 enforcement actions If through program implementation we find that these quantities are significant underestimates, we will inform the City. In this event additional work will not be conducted without written approval from the City. Page 7 for Professional Services to Assist with NPDES MS4 Programs August 11, 2016 & Planning and Land Development Program Table 5 lists the scope of work for the Planning and Land Development Program. Turn -around time for plan review is two weeks. Although we are available to assist with all program tasks, we understand that some tasks, such as small site LID Plan review (if applicable), BMP installation verification, and BMP maintenance inspections may be conducted in part or in full by in-house staff or other city contractors. Tnhla S. Scnna of Work fnrthe Planning and I and Develnnment Program _MS4PeFmjt§1 Mandated Task;_- VI.D.7.b.i,ii Develop planning formrs(cornplete) VI.D.7.d Program Implementation d.i Prepare and adopt UD ordinance (corn; fete) d.ii Review LID plans (SUSMPs) following the criteria of VI.D.7.b-c d.iv.(1).(a) Track projects and BMPs in an electronic database d.iv.(1).(a) Track all inspection reports and enforcement actions d.iv.(1).(b) Conduct BMP verification inspections d.iv.(1).(c) Notify existing SUSMP sites of maintenance requirements d.iv.(1).(c) Conduct BMP maintenance inspections d.iv.(1).(e) Conduct follow-up activities at non-compliant projects VI.D.7.a Manage Program, Implement QA/QC Procedures Based on 1) our understanding of the City's existing Planning and Land Development Program and 2) the current MS4 Permit requirements forthis program, we will make the following quantitative estimates for the scope of work: Track 12 LID Plan projects Review/approve 12 LID Plan projects Conduct 12 BMP verification inspections Notify 2 sites on BMP maintenance Conduct 2 BMP maintenance inspections Conduct 7 follow-up inspections If through program implementation we find that these quantities are significant underestimates, we will inform the City. In this event additional work will not be conducted without written approval from the City. Page 8 for Professional Services to Assist with NPDES MS4 Programs August 11, 2016 C. Development Construction Program Table 6 lists the scope of work for the Development Construction Program. Training sessions will be conducted at a time set by City staff. Updated and revised training documentation will be available for distribution. Turn -around time for SWPPP review is two weeks. Inspections at state -permitted construction sites are conducted once a month. Enforcement actions, when necessary, are issued within one week. Follow-ups are conducted within the timeframe provided in the enforcement action. Tnhle 6. Scone of work fnr the Develnnment Construction Proeram MS4 Permit § Mandated Task VI.D.8.d Sites less than one acre (available as needed) VI.D.8.g Inventory Construction sites (>1 acre) g.i Update monthly the inventory of >1 acre construction sites g.ii Track sites in an inventory using an electronic database 8.j.ii.(4).(f) Track inspection reports and enforcement actions using an electronic database VI.D.8.h Construction Plan (SWPPP) Review and Approval h.ii.(9) Develop SWPPP review checklist (complete) h.ii Review and approve site SW PPPs prior to issuing land disturbance permits VI.D.8.j Inspect Construction Sites (>1 acre) j.h.(4).(e) Develop BMP inspection report form (complete) j.ii Inspect monthly NPDES-permitted construction sites for proper BMP implementation j.ii.(4) Prepare and follow standard inspection operating procedures (complete) VI.D.2, 8.k Ensure Compliance (Implement Progressive Enforcement) 2.a.i Follow-up at non-compliant facilities within 4 weeks 2.a.ii Prepare formal violation notices following the City's municipal code VI.D.8.1 Train City Staff I.ii.p) Train plan reviewers and permitting staff in BMP standards and SWPPP requirements Train construction site inspection staff in BMP standards and SWPPP requirements VI.D.8.a Manage Program, Implement CA/QC Procedures Based on 1) our understanding of the City's existing Development Construction Program and 2) the current MS4 Permit requirements for this program, we will make the following quantitative estimates for the scope of work: Scope of Work Quantitative Estimates Track 6 sites Review/approve 3 SWPPPs Inspect 6 sites monthly Conduct 72 monthly inspections Conduct 10 follow-ups Prepare 4 enforcement actions If through program implementation we find that these quantities are significant underestimates, we will inform the City. In this event additional work will not be conducted without written approval from the City. Page 9 for Professional Services to Assist with NPDES M54 Programs August 11, 2016 D. Public Agency Activities Program Table 7 lists the scope of work forth Public Agency Activities Program. Training sessions will be conducted at a time set by City staff. Updated and revised training documentation will be available for distribution. Table 7. Scope of work for the Public Agency Activities Program MS4 Permit § Mandated Task VI.D.9.b Public Construction Activities (addressed by Development Construction Program) VI.D.9.c Inventory Public Facilities c.i,ii Inventory 24 categories of public facilities, including pollutants sources VI.D.9.d Inventory Existing Development Retrofit Opportunities d.ii Identify candidate retrofit areas using watershed model/screening tools d.hi - Rank candidate retrofits based on criteria provided in MS4 Permit VI.D.9.e Public Agency Facility and Activity Management eJ Determine need for NPDES coverage for city owned industrial fach.bes (complete) e.iii,vi Develop BMPs for 64 activities listed in Table 18 of the MS4 Permit e.iv Develop contract language to require contractors to implement BMPs from VI.DA.e.iii VI.D.9.g Landscape, Park, and Recreational Facilities Management gm Develop Integrated Pest Management Policy icompiete? VI.D.9.h Storm Drain Operation and Maintenance h.iii Prioritize catch basis (complete) Assist with installation of trash capture devices in high priority areas VI.D.9.x City -owned Treatment BMPs (addressed by Planning and Land Development Program) VI.D.9.k Municipal Employee and Contractor Training Train staff in targeted positions of requirements of Public Agency Activities Program VI.D.9.a Manage Program, Implement Cl Procedures E. Public Information and Participation Program Table 9lists the scope of work forthe Public Information and Participation Program. The Point -of -Purchase Program will be implemented once within the reporting year. Educational material will be updated as - needed, and at the request of the City. JLHA staff is available to assist in stormwater education at one City event at the request of City staff. Table 9. Scope of work for the Public Information and Participation Program MS4 Permit § _.. . Mandated Task- VI.D.S.c Public Participation VI.D.S.c.ii Assist in a City event to provide public involvement in stormwater pollution prevention VI.D.S.d Residential Outreach Program VLD.S.d.i.(1) Prepare article for City media outlet VI.D.SAJ.(2) Develop educational materials to address vehicle, house, yard, animal, construction wastes VI.D.S.d.i.(3) Distribute materials points of purchase (auto parts, home improvement, pet/feed stores) VI.D.S.d.i.(4) Maintain stormwater website VI.D.5.d.i.(5) Provide educational materials to school children (primarily addressed by County program) VI.D.S.a Manage Program, Implement OA/QC Procedures P a g e 10 Proposal for Professional Services to Assist with NPDES MS4 Programs August 11, 2016 F. Illicit Discharge Detection and Elimination Program Table 8lists the scope of work forth e Illicit Discharge Detection and Elimination Program. We understand that the City's in-house staff conducts illicit discharge investigations. However JLHA staff is available on an as -needed basis. Training sessions will be conducted at a time set by City staff. Updated and revised training documentation will be available for distribution. Complaints received will be investigated within the timeframes provided in the MS4 Permit's Progressive Enforcement procedures (MS4 Permit VI.D.2.a). Enforcement actions will be undertaken following these procedures. If needed, within normal working hours JLHA has inspection staff available to respond to any complaint within two hours. Table 8: Scope of work for the Illicit Discharge Detection and Elimination Program MS4 Fermit § Qandated-Tnsk - VI.D.10.a.ii Review municipal code w ensureadequate legal authority (completed) VI.D.10.b Investigate and Eliminate Illicit Discharges bJ Develop written: procedures for illicit discharg-e investigation and elimination (completed) b.ii Investigate illicit discharge complaints and prepare investigation reports (as needed) hJv.(1) Conduct follow-up investigation to verify elimination of detected illicit discharges VI.D.10.d Public Reporting of Non-stormwater Discharges and Spills d.iv Develop written: procedures for tracking complaints (complete) d.v Document complaints and investigations (as needed) VI.D.10.e Spill Response Plan (complete) VI.D.10.f Illicit Connection and Illicit Discharge Education and Training f.iii Train staff in illicit discharge identification, elimination, clean-up, reporting, documentation VI.D.10.a Manage Program, Implement QA/QC Procedures Page 11 Proposal for Professional Services to Assist with NPDES MS4 Programs 11, 2016 G. Monitoring and Reporting Program Table 10 lists the scope of work for the Monitoring and Reporting Program. JLHA will assist in the preparation of the Annual Report. This will include the preparation of a first draft to meet the mid- September watershed -wide deadline as well as a final draft for City review one month prior to submittal on December 15, 2016. Monitoring is not within the scope of work. Tahle 10. Srnne of work for the MnnitnrinP and Rennrting Pmgrnm MS4 Permit § Mandated Task - - - - MRP XVIII, XIX Monitoring and Reporting MRP XVIII, XIX Prepare Annual Report (excluding TMDL reporting) Prepare Annual TMDL Report(s) VI.0 Monitoring services are not included in this oroposal H. Watershed Management Program Table 11 lists the scope of work for the Watershed Management Program. In addition to providing assistance with the Lower San Gabriel River Watershed Management Program (WMP), this program includes our assistance with TMDLs, general MS4 Permit administration, and other related tasks as requested by the City. Table 11. Scone of work for the Watershed Management Program IviS4Permit§ MandaCedTask = - _ WE Assist City with Bacteria TMDL developments Assist City with Trash Amendments compliance Assist City with Metals and Toxics TMDL developments VI.0 As -needed representation as member of Lower San Gabriel River Watershed Group Represent City at relevant NPDES-related meetings and update City staff Provide monthly program updates to City staff Prepare bimonthly NPDES update newsletters Update City council as needed per City request Assist City with legal authority updates (completed) P a g e 12 for Professional Services to Assist with NPDES MS4 A: Resumes The following section includes the resumes of key personnel forth is project. 2016 PageA1 for Professional Services to Assist with NPDES MS4 11, 2016 Cameron McCullough, MS, CPSWQ, QSD/P, IGP ToR Environmental Programs Manager Education M.S., Applied Mathematics, CSULB B.S., Physics, CSULB Certifications CPSWQ, Envirocert (#0842) QSD/QSP, CASQA (#22706) IGP Trainer of Record, CASQA (#079) Affiliations Phi Beta Ka a Societ Cameron McCullough has twelve years of experience in the environmental compliance field, specializing in stormwater and watershed management. His experiences include managing the development and implementation of municipal NPDES, TMDL, and FOG Control programs, training municipal staff in program implementation, and representing client interests in interactions with regulators and other stakeholders. Pp y Recent Experience Society for Industrial & Applied Math Watershed Management: Mr. McCullough served as a Project Managerfor the development of the Watershed Management Programs (WMPs) for the Lower Los Angeles River, Lower San Gabriel River, and Long Beach Nearshore Watershed Groups (2013-2016). (The WMPs were developed collaboratively by MS4 Permittees that share watershed boundaries, with the collective goal of achieve surface water quality standards.) Tasks included (1) identifying water quality priorities, (2) evaluating existing control measures, (3) developing additional control measures and compliance schedules to achieve water quality standards, and (4) providing quantitative reasonable assurance for attainment of these standards. He has also lead multi - jurisdictional workshops and technical committees on watershed management program implementation, and engaged with Regional Water Quality Control Board members, staff and non-governmental organizations in support of contested issues regardingthe watershed management compliance approach. Through representation of municipal clients' stakeholder interests, Mr. McCullough has also participated in the development of watershed management programs and monitoring programs for the Los Cerritos Channel, Dominguez Channel, Upper Los Angeles River, and Upper San Gabriel River (2013 -present). NPDES, TMDL, and Stormwater Programs Management: Mr. McCullough serves as a Programs Manager of municipal NPDES Permit programs for multiple cities throughout the Southland. NPDES Permits managed include elements of the MS4, IGP, CGP, and Drinking Water Systems Permits. These elements address (1) stormwater quality for construction projects, post -construction sites, industrial facilities, and municipal field activities, (2) non-stormwater discharges to and from the MS4, (3) TMDLs forwater bodies impaired by trash, metals, toxics, and bacteria, and (4) water quality monitoring. Through these management activities, he has: • Represented cities in MS4 NPDES Permit compliance audits from the Regional Water Quality Control Board. (Seal Beach: 2006, 2010, Stanton: 2010, 2014, Big Bear Lake: 2007). • Developed watershed -based compliance plans forwet and dryweatherTMDLS for Metals, Toxics, Bacteria, and Trash. (Lower Los Angeles River, Lower San Gabriel River, and Long Beach Nearshore Watersheds: 2013-2016. ) Served as primary contact with clients and represented their interests when interacting with regulators. (Downey, Lomita, Glendale, Monterey Park, Placentia, Stanton, and West Covina). Pa g A2 for Professional Services to Assist with NPDES MS4 2016 s Developed Stormwater Quality Management Programs (Stanton: 2011, Villa Park: 2015) and SWPPPs (Downey, Norwalk, Lynwood, Pico Rivera, and West Covina: 2011-2016). • Led hundreds of municipal training sessions in MS4, IGP, CGP, and Drinking Water System NPDES Permits, as well as SSO spill response and FOG control. (Over 25 municipal clients: 2004-2016). FOG Source Control: Mr. McCullough serves as a Programs Manager of FOG Source Control Programs for several cities. Program elements managed include permitting, plan checking, inspections, enforcement, education, and staff training. He has developed these programs from the ground up to comply with the SSS WDR, which has included tasks such as preparing FOG ordinances and FOG Control Manuals. (Stanton, 2008, South Pasadena, 2009.) Two FOG programs under his supervision have been reviewed by the Regional Water Quality Control Board through SSMP audits—South Pasadena and Manhattan Beach (through the Clean Bay Restaurant Inspection Program). The audits did not find deficiencies in the FOG Control Programs. Mr. McCullough has also trained City staff in sanitary sewer overflow response following the SSS WDR and the SSMP Overflow Emergency Response Plans. To assist sewer maintenance crews, he has developed educational materials for proper notification, response, and reporting procedures. (South Pasadena, Stanton, Norwalk.) Page A3 for Professional Services to Assist with NPDES MS4 2016 Julian Brickey, MS, CPSWQ, QSD/P, CGP ToR Environmental Programs Manager Education M.S., Environmental Science, CSUF B.S., Zoology, Cal State Poly Pomona Minor Chemistry Certifications CPSWQ Envirocert (#0845) QSD/QSP, CASQA (#22731) CGP Trainer of Record, CASQA Lillian Brickey has ten years of experience in environmental management, specializing in stormwater and watershed management and water conservation. Her relevant experiences include implementing and managing NPDES municipal Permit programs for Low Impact Development, Development Construction, and TMDL/watershed management. Tasks include includes plan review and approval, reporting, training municipal staff in program implementation, and representing client interests in interactions with regulators and other stakeholders. Recent Experience Watershed Management: Ms. Brickey served as a Project Managerforthe development of the Watershed Management Programs (WMPs) for the Lower Los Angeles River and Lower San Gabriel River Watershed Groups (2013-2016). (The W MPs were developed collaboratively by MS4 Permittees that share watershed boundaries, with the collective goal of achieve surface water quality standards.) Tasks included evaluating existing control measure and developing additional control measures and compliance schedules to achieve water quality standards. She also oversaw the development and implementation of several municipal LID ordinances, as required through the WMP development process. This included the preparation of a LID Ordinance Equivalency Demonstration for the City of Long Beach. She has also lead multi -jurisdictional workshops and technical committees on watershed management program implementation, and engaged with Regional Water Quality Control Board members, staff and non-governmental organizations in support of contested issues regarding the watershed management compliance approach. Through representation of municipal clients' stakeholder interests, Ms. Brickey has also participated in the development of watershed management programs and monitoring programs for the Upper Los Angeles River, Upper San Gabriel River, and Peninsula Cities Watershed Groups (2013 - present). NPDES TMDL, and Stormwater Programs Management: Ms. Brickey serves as a Programs Manager of municipal NPDES Permit programs for multiple cities throughout the Southland. NPDES Permits managed include all elements of the MS4 and CGP Permits, including erosion/sediment control and Low Impact Development (LID) for construction projects, and TMDL implementation for water bodies impaired by trash, metals, toxics, and bacteria. Through these management activities, she has: • Represented cities in MS4 NPDES Permit New Development compliance audits from the Regional Water Quality Control Board. (Seal Beach: 2010, 2015, Stanton: 2010). • Developed TMDL compliance plans for Metals, Toxics, Bacteria, and Trash. (Lower Los Angeles River, Lower San Gabriel River, Long Beach Nearshore Watersheds: 2013-2016.) • Served as primary contact with clients and represented their interests when interacting with regulators. (Covina, La Habra, Seal Beach, South Pasadena, Stanton, Pasadena, West Hollywood). PageA4 for Professional Services to Assist with NPDES MS4 11, 2016 • Developed Stormwater Quality Management Programs (Seal Beach: 2011), LID compliance guideline documents (Gateway cities, 2014), and LID ordinances (2014). • Held CGP QSD/QSP training as a CGP ToR (Pasadena, 2016) and led over one hundred municipal training sessions in MS4 and CGP Permits. (Over 20 municipal clients: 2008-2016). • Reviewed on behalf of municipal clients hundreds of LID Plans, WQMPs, and SWPPPs and verified proper installation and maintenance of hundreds of LID BMPs. • Supervised JLHA plan checking staff. Pa geAS for Professional Services to Assist with NPDES MS4 Programs August 11, 2016 John L. Hunter, PE Principal Education Mr. Hunter serves as the Principal of JLHA. He has 31 B.S. Chemical Engineering, CSULB years of experience in municipal environmental B.S. Biological Sciences, UCI programs and currently oversees: (1) elements of over Certifications and Licenses 40 separate NPDES programs encompassing three CA Professional Chemical Engineer, 4724 counties that covers programs such as: watershed and CA Registered Environmental Assessor, 0900 stormwater management, TMDL implementation, plan CA Hazardous Substance Removal, A3382 reviews, industrial and construction inspections, public CA General Engineering License, A-582340 agency activities, public outreach, and monitoring/reporting; (2) eleven municipal EOG programs encompassing permitting, inspections and enforcement; (3) seven municipal Used Oil Recycling programs; (4) three municipal Beverage Container Recycling programs; and (5) two water conservation programs. As of May 2016 Mr. Hunter serves as the chair for the LA Permit Group, which provides area - wide MS4 Permit updates to all affected parties under the LA Region MS4 Permit. Related Experience Watershed Management Lead consultant for the Lower Los Angeles River Watershed Group, the Lower San Gabriel River Watershed Group, the Peninsula Cities Watershed Group, and the Long Beach Near -shore watersheds. Oversaw preparation and oversees continued development of the Watershed Management Programs for these groups. Also participates in the Upper Los Angeles River Watershed Group, the Dominguez Channel Watershed Group, and the Los Cerritos Channel Watershed Group. Total Maximum Daily Loads Los Angeles River Metals TMDL: Developed the Reach 1 Metals TMDL Implementation Plan on behalf of nine local agencies. The Plan was used as a source document for the Compliance Schedule in the Lower LA River WMP. Los Angeles River Trash TMDL: Administered Trash DGR studies and associated compliance reports for multiple cities since 2004. Negotiated client interests with Regional Board staff. Obtained grant funding for and prepared the Hamilton Bowl BMP Study. The study evaluated different end -of -pipe trash capture systems for the Cities of Signal Hill and Long Beach. MS4 Permit Minimum Control Measures (MCMs) Oversees MCM elements of MS4 Permits for 37 cities. MCM programs include business and construction site inspections, LID Plan and SWPPP reviews, BMP implementation for public agency activities, illicit discharge investigations, and public outreach. Representation and advocacy Represents client interests in meetings with Regional Board staff/members regarding (E)WMPs, TMDLs, and other Permit mandates. Has chaired the Los Angeles River Watershed Management Committee, Santa Monica Bay Bacterial TMDL J7 Subcommittee, and the LA Permit Group. Currently serves as technical lead for the Lower San Gabriel, Lower Los Angeles, and Peninsula Cities Watershed Management Groups. PageA6 Proposal for Professional Services to Assist with NPDES MS4 2016 Jennifer Nowaczewski, CPSWQ, QSD Environmental Compliance Specialist 11 Education B.A., Chemistry, State University of NY, Buffalo Minor - Earth Systems Science Certifications and Training CPSWQ, Envirocert (#1077) (QSD/QSP Anticipated in June 2016) Water Treatment Operator B, OCPO (#27554) Industrial Waste Water Treatment B, OCPO (#27954) 40 Hour HAZWOPER Basic Inspector Academy, Cal EPA Ms. Nowaczewski has seven years of experience in the environmental compliance field specializing in NPDES, Industrial Waste, and Industrial Treatment Operations. Her relevant experiences and tasks include implementing NPDES municipal permit provisions such as industrial/commercial inspections, illicit discharge detection and elimination, construction inspections, public education, public agency inspections, TMDL compliance and compliance program audits. Ms. Nowaczewski is a Certified Treatment Operator with experience working under multiple industrial permits. She has performed all aspects of sampling, monitoring, and testing required to maintain compliance in water and wastewater treatment processes. Her previous experience includes specialized plant operations, including compliance with local, state, and federal operating regulations. In this capacity she has also conducted due diligence inspections for discharges from Industrial Treatment facilities. Ms. Nowaczewski's field activities include inspecting industrial/commercial facilities, state permitted industrial and construction sites (IGPs/CGPs), and municipal facilities for compliance with state and local environmental regulations. She also inspects new developments for BMP installation and maintenance verification. Other NPDES-related tasks include preparing MS4/IGP NPDES Annual Reports, and provides training and education to city staff in construction NPDES requirements. Michelle Staffield, MS, EIT Environmental Engineer Education Mrs. Staffield has managed a variety of water quality M.S., Civil Engineering, Loyola Marymount improvement programs throughout Southern California B.S., Ecology, Behavior, & Evolution, UCSD for eight years. Her relevant experiences and tasks include implementing and managing NPDES municipal Certifications permit provisions such as watershed management, EIT#141553, NCEES planning and land development, TMDL compliance, public information and participation, and representing clients at meetings. She is also involved in the development and review of Water Quality Management Plans (WQMPs), Standard Urban Stormwater Mitigation Plans (SUSMPs), and Watershed Management Programs. Mrs. Staffield's responsibilities include: providing municipal NPDES plan checking services (SUSMP, LID Plan, WQMP), conducting LID BMP verification and maintenance inspections, preparing Trash TMDL studies and compliance reports, providing oversight for public outreach activities, and assisting in the implementation of the Lower LA River WMP and the Dominguez Channel EWMP. PageA7 for Professional Services to Assist with NPDES MS4 Programs August 11, 2016 Jose Rodriguez, CESSWI, QSP Field Operations Manager Education Jose Rodriguez has worked with John L. Hunter & B.S., Biology, University of California, Irvine Associates in the environmental compliance fields of NPDES, FOG and Industrial Waste Control for ten years. Certifications and Training His relevant experiences and tasks include CESSWI, Envirocert (#2830) implementing NPDES municipal permit provisions such QSP, CASQA (#22917) as industrial/commercial inspections, illicit discharge 40 Hour HAZWOPER detection and elimination, construction inspections, Basic Inspector Academy, Cal EPA public education, public agency inspections, TMDL Spanish fluency compliance, municipal staff training and completing annual reports. He has experience in conducting outfall screening and monitoring for non -storm water discharges in both the Lower Los Angeles River and the Lower San Gabriel River. In total, Mr. Rodriguez has conducted several thousand inspections for agencies such as Stanton, Seal Beach, South Gate, Hawthorne, South EI Monte, Arcadia and the Orange County Sanitation District. Related Experience Inspection Services Mr. Rodriguez supervises field activities atJLHA, including inspection workto verify compliance with state and local environmental regulations. This includes MS4 NPDES Permit compliance inspections at commercial facilities such as restaurants and nurseries, NPDES-permitted industrial and construction sites, municipal facilities, and new developments. (New developments are inspected to verify proper post - construction BMP installation and maintenance verification.) He also oversees Industrial Waste and Fats, Oils, and Grease (FOG) Control BMP/pretreatment device inspections, as well as Clean Bay Restaurant (CBR) inspections. The CBR program incorporates elements of NPDES, FOG, and waste management. In addition to supervising field staff, Mr. Rodriguez has conducted thousands of inspections through his tenure with JLHA. Clients include South Gate, Signal Hill, Downey, Paramount, and Manhattan Beach. In 2014 he represented the City of Stanton in a State compliance audit of the City's Industrial/commercial facility inspection program. The State auditors did not find program deficiencies. Monitoring Services Mr. Rodriguez supervises source investigations for outfalls with dry weather flows in both Orange and LA Counties. (OC Clients: Stanton, Seal Beach, Placentia, La Habra, Villa Park.) Within LA County, this work included the initial source identification work for the Lower San Gabriel River, Lower Los Angeles River, and Peninsula Cities Watershed Groups. Together these Groups represent twenty cities. He has also conducted stormwatersampling following the requirements of the Industrial General Permit (South Gate) and supervised trash generation monitoring studies as required by the LA River Trash TMDL. (Monterey Park, Glendale, South Pasadena, Temple City.) Planning and Reporting Pa g AB for Professional Services to Assist with NPDES MS4 11, 2016 Mr. Rodriguez prepares NPDES annual reports for Industrial General Permit (IGP) facilities (West Covina, South Gate, Norwalk) as well as MS4 Permittees throughout Orange and LA County. As part of the MS4 Annual Report, he has prepared outfall screening reports. He has also developed Industrial SWPPPs for the Cities of Norwalk and South Gate. Page A9 Proposal for Professional Services to Assist with NPDES MS4 Overview 2016 Rosalinda Tandoc, PE Staff Civil F,ngineer Ms. Tandoc has over 30 years of experience reviewing and approving structural and architectural plans. Her specialty lies in reviewing and approving such plans for compliance with Permits (including MS4), City ordinances (including LID and Green Streets/Fats, Oils, and Grease/Industrial Waste/Erosion Control), Building Codes, and other State Laws. At JLHA, she has been instrumental in expediting plan review and approval for issuance of permits, interacting with clients to troubleshoot project development problems, and expediently facilitating completion of client projects. She has done this for all of 1LHA's past and current clients, which now includes 23 cities. Education Certifications and Licenses Master of Science in Civil Engineering CA Registered Civil Engineer California State University, Long Beach Related Experience With JLHA Reviews structural and architectural plans and residential and large and (Starting 2006) complicated buildings for compliance with the MS4 Permit, City Ordinances and State Law. Interacts with developers to facilitate completion of their projects Worked with the Principal in investigating problems presented to them. Code Consultant Prior Experience: Los Angeles County Department of Public Works Building and Safety Division (1979 —2006) • Coordinated with local agencies in expediting the issuance of permits • Assisted Permit Technician in solving problems that he or she may have incurred in the processing of permits and other related problems that need to be resolved at the counter. • Assisted the City in developing ways and methods of expediting the processing of plans for issuance of permits. • Assisted the City in developing plans and methods for effective office organization in the City Building Department in working with the City Planning Department. Personal Advancement Courses Engineering Management Communication Diversity Training Business and English Writings Supervisory Management Achievements/Volunteer Works Outstanding Woman of 1998, City of Cerritos Greater Long Beach Girl Scout Council Cerritos Senior Center, City of Cerritos St. Linus Parish, Norwalk, CA Cathedral of Our Lady of the Angels, Los Angeles P a e A10 for Professional Services to Assist with NPDES MS4 Programs August 11, 2016 Appendix B: Rate Schedule Principal, Director, Staff Engineer $165/hr Project Manager, Project Engineer $135/hr Environmental Compliance Specialist II $115/hr Environmental Compliance Specialist I and Public Outreach Specialist $95/hr Administrative Assistant, Laborer (OSHA 40hr certified) $65/hr Routine Industrial/Commercial Inspection $125/inspection Inspection at State -Permitted Industrial Facility $250/inspection State Certified Laboratory Analysis Cost + 5% Legal Consultation, Court Appearances/Document review, etc. $250/hr Subcontracted equipment Cost + 5% Prices effective as of January 1, 2015 Page Bl Proposal for Professional Services to Assist with NPDES MS4 Programs August 11, 2016 C: Estimated Annual Costs The following section includes the estimated annual costs for this project. Pa g C1 1LHA Itemized Estimated Annual Costs to Assist the City of Diamond Bar with M54 NPDES Permit Mandates, 2016-17 MS4 Permit§ Mandated Task Rate Hours/Units Cost Sub -totals Totals 7I.D.6 nedustrial/Commemial Facilities Program `-Assume 125 facilities to inspect, $17,955 VI.D.6.b Track Critical Industrial/Commerdal sources $1,025 VI.D.6.b.1, iii Review city databases to determine Inventory of industrial/commercial facilities (assume 1250 records) $95 3 H $285 VI.D.6o3i Update a,,emonic database with new tracking data on facilities to be inspected in reporting year(assurre 125 facilities) $95 3 H $285 Track all inspection reports and enforcement actions at 125 facilities using an electronic database $65 7 H $455 VI.D.6.c Educate In dustrial/Commercial Sou rces $23D VI.D.6.c.t Notify facility operators of applicable RM P req intercepts (cost incorporated into inspection fee) $0 VI.D.6.c.H Develop and implement a Business Assistance Program $135 1 H $135 VI.D.6.c.li Develop educational materials to be distributed to facilities(printing/mailing costs incurred by City) $95 1 H $95 VI.O.6.d,e,f Inspect Critical Industrial/Commercial Sources $14,375 VI.D.6.e,f Inspect 05tate NPDES Permitted industrial facilities for proper BMP implementation $250 0 U $0 VI.DCdLs,f I aspect 125 commercial/lightindustrial facilities for proper BM P implementation $115 125 U $14,375 VLM2, VI.D.6.h Ensure Compliance (Implement Progressive Enforcement) $1,380 VI.D.2.a.i Follow-up at noncompliant facilities within 4 weeks (assume 100% of facilities) $125 7 U $875 VID2.a:i Second follow-up at non-compliant facilities (assume 10% of non-compliant facilities) $125 1 U $125 VLD.2.a.il Prepare formal violation notices following the City's municipal code (assume SO/ of facilities) $95 4 H $380 VLD.6.a Manage Program and implement procedures assume 0 sun -program costs $135 7 H $945 $945 VI.D.] planning and LandDevelopment Program Assume 7 LIOTans, P 5 existing projects, %P 1 `$ll,020 VLD.7.bL,r Develop pla army forms to meet latest 4154 Permit reoWr m :tc(task. complete .) Vl.D.7.d Program Implementation $16,195 VI.D.7.d.1 =!,pare and adeptHD oopaarre(askcompleorl VI.D.7.d.ii Review LID plans(SUSMPs) following the criteria of VI.D.7.b-c insure 7 projects) $135 84 H $11,340 VI.D.7A.W.(1).(a) Track projects and SMPcm an electronic database(assume 7 projects) $135 7 H $945 VI.D.7.d.n.(1).(a) Track all inspection reports and enforcement actions (assume] reports) $65 2 H $130 VI.D.7.d.W.(1).(b) Conduct BMP verification inspections (assume 7 inspections) $135 11 H $1,485 VI.D.7.d.iv.(S).(c) Notify existing SUSMP sites of maintenance requirements (assume 5 projects) $135 3 H $405 VLD.7.d.w.(1).(c) Conduct BMP maintenance Inspections (assume 5 projects) $135 8 H $1,080 Conduct fellow -up activities at non-compliant projects(assume 6 project(s)) $135 6 H $810 VI.DJ.a Manage Program and implement CpAJQC procedures jassume of sub -program costs $165 5 H $825 $825 VLD.gDeselmanumtC.untroutimi Program Assume 65tate-permittedsftes, 7 trainings, - 19,050 VI.D.8.d Sites less than one acre(requirements will be addressed by City staff) VI.D.B.g Inventory Construction sites (>I acre) _ $1,080 VI.D.8.g.i Update monthly the inventory of >1 acre construction sites (assume 6 records updated a month) $95 8 H $760 VI.D.e.g.ii Track sites in an inventory using a a elecirame database $95 2 H $190 VI.D.8.j.ii.(4).(f) Track inspection reports and enforcement actions using an electronic database $65 2 H $130 VLD.8.h Construction Plan(SWPPP) Review and Approval $1,215 VI.D.S.h.ii.(9) Develop SWPPP review checiff sfar, rvmpl,ted) VID.S.1,.1i Review a no approve site SWPPPS prior to issuing land disturbance pe units (assume 3 projects) $135 9 H $1,215 VI.D.R.j Imp,¢ Construction Sites (>l acre) $12,420 VI.D.8.j.it(4).(e) Develop BMP bnl:ecuo,, r=port form lilready completed) VI.D.oj.R Inspect monthly 6 State NPDES-permitted construction sites for proper SMP implementation $115 108 U $12,420 VI.D.8.j.iL(4) Prepay.aad follow standard inspectionoperating pmr,dures(oucady completed) VI.D.2, VI.D.S.k Ensure Compliance (Implement Progressive Enforcement) $1,995 1LHA Itemized Estimated Annual Costs to Assist the City of Diamond Bar with M54 NPDES Permit Mandates, 2016-17 MS4 Permit§ Mandated Task Rate Hours/Units Cost Sub -totals Totals VI.D.2.a.i Follow-up at numcompllanHacilities within 4 weeks (assume 10% of site visits) $95 12 U $1,140 VI.D2.a.i Second follow-up at non-compliant facilities (assume 25% of noncompliant sites) $95 3 U $285 VI.D.2.eii Prepare formal violation notices following the City's municipal code (assume 5%of site visits) $95 6 H $570 VI.D.8.1 Train City Staff $1,350 VI.D.8.I.ii.(1) Train pian reviewers and permitting staff in RMP standards and SWPPP requirements $135 5 H $675 VI.D.8.I.ii.(2) Train construction site inspection staff in BMP standards and SWPPP requirements $135 5 H $675 VI.D.8.a manage Program an implement procedures assume o sub -program costs $165 6 H $990 $990 71.D.9 PublicAgenry Activities 11o,rann. -Assumeltraining, = 3,165 VID.9.b Public Construction ActivitiesHhis program i5 addressed by the Development Construction Program po.D.8} VI.D.9.c Inventory Public Facilities $640 VI.D.9.6,ii Maintain inventory of 24 categories of public facilities, including site descriptions and pollutants sources $95 4 H $380 $65 4 H $260 VI.0.9.d Inventory Existing Development Retrofit Opportunities $675 VI.D.9.d.ii identify candidate retrofit areas using watershed model/screening tools $135 2 H $270 VI.D.9.d.R1 Rank candidate retrofits based on Criteria provided in M54 Permit $135 3 H $405 VI.D.9.e Public Agency Facility and Activity Management $365 VID.9.e.1 Determine need for sate N=OES cove=age for city. --it industrial fadliec,Pcsk completed} VI.D.9.e..Ri,vi Develop BMPs for 64 activities listed in Table 18 of the MS4 Permit $lis 2 H $230 VI.D.9.e.1y Develop Contract language to require contractors to implement BM Ps from Vl.D.9o.ill $135 11 H $135 VI.D.9.g Landscape, Park, and Recreational Facilities Management VI.D.9.g.ii Develop integrated Pestienagement Po;cy (already completed) - VI.D.9.h Storm Drain Operation and Maintenance VI.D.9.h.iii $135 0 o. 50 VI.D.9.x Permittee Owned Treatment Control RMPS(addressed bythe Planning and Land Development Program(VI.D.7)) VI.D.9.k Municipal Employee and Contractor Training - $1,080 Train staff in targeted positions of requirements of Public Agency Activities Program $135 8 H $1,080 Vi.D.9.a anage rogrimanImplement procedures jassome o su-programcosM $135 3 H $405 $405 VI.D.10 6r me arge.Detection and Flimunation Program .. Assume complaints) received, l training, ' .. 1,080 VI.D.10.a.il review mucic.pal come to ensue adeqto legal aum tv(task completed) VI.D.10.b Investigate and Eliminate Illicit Discharges (typically handled by City code enformunt) $0 VI.D.10.b.i De4elop vvrtteo procedures far Riiclt dlstharge iuvestigvdou a -d eliminatio-(task compietech VI.D.10.b.ii I nvesigate illicit discharge complaints and prepare investigation reports(assume 01 nvestlgations) $95 0 H $0 VI.D.SO.bay.(1) Conduct follow -up investigation to verify that detected illicit discharges have been eliminated $9S o H $0 VI.D.SO.d Public Reporting of Non-stormwater Discharges and Spills $0 VI.D.10.d.iv Develop wraen procedures for tmci+ing complaints {hold until EWMP appmral) VID.10.d.v Document complaints and investigations(assume 0 complaints) $65 0 H $0 VI.D.10.e Spill Response Plan {task completed) VI.D.10.f Illicit Connection and Illicit Discharge Education a nd Training $1,080 VLD.lOJJR Provide staff training in illicit discharge identification, elimination, clean-up, reporting, and documentation 1 $135 81 H $1,080 VI.D.10.a Manage Program and implement procedures assume o sv -program costs $135 0 H $o $D VI,D.S Public Information and participation Program r Assume 1 event(s), 20 site visits,. $2,800 Vlo,5.c Public Participation$830 VID.5.61 Participate In 1 City event(s) to provide public education/involvement in stormwater pollution prevention $95 6 H $90 1LHA Itemized Estimated Annual Costs to Assist the City of Diamond Bar with M54 NPDES Permit Mandates, 2016-17 M54 Permit it Mandated Task Rate Hours/Units Cost Sub -totals Totals $65 4 H $260 VI.D.S.d VI.D.S.d.i.(1) VI.D.S.d.L(2) VLD.5.d.i.(3) VLD.5.d.t(4) VI.D.S.d.i.(5) Residential Outreach Program Prepare article for City media outlet Develop educational materials to address vehicle, home, yard, animal, construction wastes Printing cost estimate(malling costs incurred by City) Distribute materials to 20 points of purchase (auto parts, home improvement, pet/feed stores) Printing cost included In VID.5.d.I.(2) task Maintain stormwater website Provide educational materials to school children (primarily addressed by County program) $95 $95 $1 $65 $95 $95 4 1 loo 10 1 4 H H U H H H $380 $95 $100 $650 $95 $380 $1,700 VID.S,a manage Program and implement QAjQC procedures assume ot sub -program Costs $135 2 H 1 $270 $270 VID.2 Progressive.Entorcement 0 VI.D2 Frcparc a progmsGwt enforcement poic, (task comp:=x ) VI.E 2,325 TBD VILE, AIL P TBD Assist with Statewide Trash Amendments compliance Assist with Metals TMDL activities Assist with Bacteria TMDL activities $135 $135 $135 10 3 3 H H H $1,350 $905 $405 $2,160 VLE anage rogram an imp ement proce ures assume o su -program costs $165 1 H $165 $365 VLC Watauged Managementrogram $1,785 VLC VLC Represent City interests as a member of the Lower San Gabriel River Watershed Group Update City on EWMP and CIMP developments and assist as -needed in implementation activities $135 $135 6 6 H H $810 $810 $1,620 VLC Manage Program ..it implement procedures assume of sub -program costs 1 51651 11 H 1 $165 $165 MRPXVIII, XIXMonitorial; and Reporting q,360 MRP XVIII, XIX Prepare Annual Report (excluding TMDL reporting) $1352 $115 4 $95 29 H u H $270 $460 $2,280 $3,010 Prepare AnnuaI TMDL Reports) $135 101 U 1 $1,350 $1,350 _rmtcnngserv,11$ are ocand.1-,ed 1epa?atcly.1111 the CINAP MOA beneoul MS,l Permitrogram Aduromstoutum 54,710 Provide bimonthly newsletters and hold in-house meetings as needed $165 6 H $990 $2,070 $135 8 H $1,080 Represent City at relevant M54 Permit- related meetings and update City staff (assume 4 meetings) $165 BH $1,320 $1,320 General as -needed assistance (council presentations, grant assistance, assistance with new regulation, etc.) $165 8 H $1,320 $1,320 rs-trtyw0 ega auk. cro o am,paAcomFece , nnua o In. $74,250 'Costs incurred for some tasks are dependent upon assumptions such as the expected number of LID Plans, construction sites, and industrial/commercial facilities. These assumptions are based on JLHA's prior experience—actual costs incurred for each task may vary. All services are provided on a time and materials basis, not to exceed the annual total without City approval. JLHA Summary of Estimated Annual Costs to Assist the City of Diamond Bar with MS4 NPDES Permit Mandates, 2016-2017 MS4 Permit § Task Cost VI.D.6 Industrial/Commercial Facilities Program $17,955 VI.D.7 Planning and Land Development Program $17,020 VI.D.8 Development Construction Program $19,050 VI.D.9 Public Agency Activities Program $3,165 VI.D.10 Illicit Discharge Detection and Elimination Program $1,080 VI.D.5 Public Information and Participation Program $2,800 VLE TMDLs $2,325 VLC Watershed Management Program $1,785 MRP XVIII, XIX Monitoring and Reporting $4,360 General MS4 Permit Program Administration $4,710 Total $74,250 Agenda # 6.11: Meeting Date: September 20, 2016 CITY COUNCIL AGENDA REPORT rig•.. TO: Honorable Mayor and Members the City Council VIA: James DeStefano, City Man g TITLE: ADOPTION OF RESOLUTION NO. 2016 -XX APPROVING AND ORDERING THE SUMMARY VACATION OF A PORTION OF A 50' WIDE EASEMENT FOR A FUTURE STREET AND A PORTION OF A 20'-50' WIDE EASEMENT FOR SLOPE PURPOSES WITHIN LOT 130, TRACT NO. 30578, LOCATED WESTERLY OF TIMBERTOP LANE AND SOUTHERLY OF LAZY MEADOWS DRIVE IN THE CITY OF DIAMOND BAR (LOT 130 OF TRACT NO. 30578 IN THE COUNTRY ESTATES). RECOMMENDATION: Adopt. FINANCIAL IMPACT: This action has no financial impact on the City. BACKGROUND: In an effort to add additional buildable area within Lot 130 a request has been initiated by the applicant, USA Rongchen Development Inc., to vacate a portion of the easement for slope purposes as well as a future street easement on Lot 130 of Tract Map No. 30578 (22702 Timbertop Lane in The Country Estates). The slope easement and future street easement were dedicated to the City of Diamond Bar as successor to the County of Los Angeles on Tract Map No. 30578 in 1969 (Attached). However, the County rejected the future street easement dedication and only accepted the slope purposes easement. This future street easement and easement for slope purposes was intended to connect Alamo Heights Drive and Blaze Trail. Lazy Meadow Drive was then constructed approximately 100 feet north of the easements connecting Alamo Heights Drive and Blaze Trail, negating the need for the easements (see attached Vicinity Map). Pursuant to Streets and Highways Code 8333(a) a public service easement may be vacated if said easement has not been used for the purpose for which it was dedicated or acquired for five consecutive years immediately preceding the proposed vacation. This holds true for the easements within Lot 130. Additionally, all roadways within the Country Estates are private roadways and are not maintained by the City. There is no present and prospective public use of this portion of the easements to be vacated, and by vacating the City will be relieved from the responsibility of maintaining the easements. Additionally, all utility companies that may have any interest in the easement have issued notice that they do not object to the vacation of the slope easement. The vacation proceeding is undertaken in accordance With Division 9, Part 3 (Public Streets, Highways and Service Easements Vacation Law) Section 8333 Of the Streets and Highways Code of the State of California. The Code prescribes the requirements for vacating easements. If the City Council finds that the easement for slope purposes and easement for a future street, as described in the resolution, is unnecessary for the present or prospective public use, the City Council may adopt a resolution of vacation. CONCLUSION: Staff recommends the adoption of the Resolution to vacate an Easement for a Future Street and an Easement for Slope Purposes based on the presented facts that there is no present and prospective public use of the easement for future street or slope purposes. PREPARED BY: Fabian Aoun, Assistant Engineer Date Prepared: September 13, 2016 REVIEWED BY: Da & Liu, Director of Public Works / City Engineer Attachments: 1) Vicinity Map 2) Resolution No. 2016 -XX, with Exhibits A and B 3) Tract Map No. 30578 Aw '� 'o�<"�'�\i�1. -:. e���✓ a�T•O�a.'` :``.�9 �� � ea4he.�a .�� �A _. VP rpv• 11{ MEN 0 kA PWI �4� ,tiy`�. .a � ,.R�'�.S �r _ rJL,aNMeado'N..i�: r', � .^'�.- i• � i Q® .pt ee. WA - rt' I i s . p+ s ..:� y <.. ILL v P -N RESOLUTION NO. 2016 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, APPROVING AND ORDERING THE SUMMARY VACATION OF A PORTION OF A 50' WIDE EASEMENT FOR A FUTURE STREET AND A PORTION OF A 20'-50' WIDE EASEMENT FOR SLOPE PURPOSES WITHIN LOT 130, TRACT NO. 30578, LOCATED WESTERLY OF TIMBERTOP LANE AND SOUTHERLY OF LAZY MEADOWS DRIVE IN THE CITY OF DIAMOND BAR, CA The City Council of the City of Diamond Bar, California, hereby finds, determines, declares, and resolves as follows: WHEREAS, a 50' wide easement for a future street and a 20'-50' wide easement for slope purposes exists within Lot 130 of Tract No. 30578, as recorded in the records of the County of Los Angeles in Map Book 785, Pages 1-25, inclusive; and WHEREAS, it is appropriate to consider the vacation of the portion of the easement for slope purposes and the easement for a future street, the locations of which are shown on Exhibit A attached hereto, because the easements have not been used for their intended purpose since the date they were dedicated and for a period of at least five consecutive years and no future use thereof is anticipated; and WHEREAS, the provisions of Chapter 4, commencing with Section 8333 section (a) of the California Streets and Highways Code, authorize the City Council to summarily vacate an easement when the easement has not been used for the purpose for which it was dedicated or acquired for the five consecutive years immediately preceding the proposed vacation; under such circumstances, only one summary vacation action is necessary and published notice, posting, and public hearing are not required. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. The above recitals are true and correct, and are incorporated herein by reference. SECTION 2. This easement summary vacation action is exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines § 15061(b)(3); this resolution of vacation is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment; this resolution of vacation will not result in any changes to existing environmental conditions; therefore, there is no possibility that the adoption of this resolution will have a significant effect on the environment, and this easement summary vacation action is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3). 1186493.1 SECTION 3. City Council hereby orders the vacation of a portion of the easements for future street and slope purposes, within Lot 130 of Tract No. 30578, as depicted on Exhibit "A" and Exhibit "B", respectively, attached hereto and incorporated herein, pursuant to the authority set forth under Division 9, Part 3, Chapter 4 of the California Streets and Highways Code (commencing with Section 8330). SECTION 4. This future street and slope purposes easements summary vacation does not change the land use designation and is, therefore, hereby found and determined to be in conformity with the City of Diamond Bar General Plan Land Use Element, Goal 1, Objective 1.5, Strategy 1.5.4(b) which states, "Existing residential lots that are burdened by non -open space map restrictions shall be required to be subject to a process established by the City Council prior to removal of any such restrictions." (Streets and Highways Code Section 8313(a)) SECTION 5. There are no in-place public utility facilities that are in use or that would be affected by the vacation of the future street and slope purposes easements. (Streets and Highways Code Section 8334.5) SECTION 6. The City Clerk shall cause a certified copy of this resolution, attested to by the City Clerk under seal, to be recorded in the Office of the Clerk - Recorder of the County of Los Angeles, California, in accordance with the provisions set forth in Section 8336 of the Streets and Highways Code. SECTION 7. From and after the date this resolution is recorded, the future street and slope purposes easements identified herein shall no longer constitute future street and slope purposes easements, the vacation shall be complete, and the future street and slope purposes easements are extinguished. PASSED, APPROVED, AND ADOPTED this 20TH day of September 2016. ATTEST: Tommye Cribbins, City Clerk 2 1186493.1 Nancy A. Lyons, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of September, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: 3 1186493.1 Tommye Cribbins, City Clerk EXHIBIT "A" LEGAL DESCRIPTION OF EASEMENTS TO BE VACATED: PARCEL 1: FUTURE STREET EASEMENT THAT PORTION OF LOT 130 OF TRACT NO. 30578, IN THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 785, PAGES 1 THROUGH 25 INCLUSIVE OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS: BEGINNING AT THE MOST SOUTHERLY ANGLE POINT OF THE WESTERLY LINE OF SAID LOT 130; THENCE ALONG SAID WESTERLY LINE NORTH 18° 16' 47" WEST 119.40 FEET TO THE BEGINNING OF A NON -TANGENT CURVE WHICH IS THE SOUTHERLY SIDECURVE OF LAZY MEADOW DRIVE (PRIVATE STREET, 64 FEET WIDE, AS SHOWN ON SAID MAP), CONCAVE TO THE NORTH AND HAVING A RADIUS OF 432.00 FEET, A RADIAL BEARING AT SAID POINT BEING SOUTH 180 24'14" EAST; THENCE NORTHEASTERLY ALONG SAID CURVE BEING THE SOUTHERLY LINE OF SAID PRIVATE STREET, AN ARC DISTANCE OF 66.70 FEET AND THROUGH CENTRAL ANGLE OF 080 50'47" TO A TANGENT LINE; THENCE ALONG SAID TANGENT LINE, NORTH 620 44'59" EAST 139.02 FEET TO A TANGENT CURVE, CONCAVE TO THE SOUTH AND HAVING A RADIUS OF 368.00 FEET; THENCE EASTERLY ALONG SAID CURVE AN ARC DISTANCE OF 89.84 FEET AND THROUGH CENTRAL ANGLE OF 130 59' 18" TO THE EASTERLY LINE OF SAID LOT 130; THENCE ALONG SAID EASTERLY LINE, SOUTH 180 16'47" EAST 149.45 FEET TO THE MOST SOUTHERLY ANGLE POINT OF SAID EASTERLY LINE OF SAID LOT 130; THENCE SOUTH 71° 43' 13" WEST 293.31 FEET TO THE POINT OF BEGINNING. HAVING AN APPROXIMATE AREA OF 40,070 SQUAR j& QR 0.92 ACRE. +► LS M, ' 'a3 _ 4/ 8788 MAHMOUD KHALILI SAMANI, L.S. No. 8766 Expires 12-31-2016 AIF -I- PARCEL 2: SLOPE EASEMENT THAT PORTION OF LOT 130 OF TRACT NO. 30578, IN THE CITY OF DIAMOND BAR, COUNTY OF L05 ANGELES, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 785, PAGES 1 THROUGH 25 INCLUSIVE OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS: BEGINNING AT THE MOST SOUTHERLY ANGLE POINT IN THE WESTERLY LINE OF SAID LOT 130; THENCE ALONG SAID WESTERLY LINE, SOUTH 210 02' 45" EAST 20.00 FEET, THENCE NORTH 770 07'01" EAST 312.92 FEET TO A POINT IN THE EASTERLY LINE OF SAID LOT 130, DISTANCE 53.00 FEET FROM THE MOST SOUTHERLY ANGLE POINT OF SAID EASTERLY LINE OF SAID LOT 130; THENCE ALONG SAID EASTERLY LINE, NORTH 390 29'54" WEST 53.00 FEET TO SAID ANGLE POINT; THENCE SOUTH 710 43' 13" WEST 293.31 FEET TO THE POINT OF BEGINNING. HAVING AN APPROXIMATE AREA OF 10,343 SQUARE FEET OR 0.24 ACRE. Al- MAHAIOUD KHALILI SAMANI, L.S. No. 8766 Expires 12-31-2016 2- EXHIBIT B: PLAT 1 LOT 1225 1T=30.94' w LAZY I N=oBo5o'47'N A'AW E fj„ N M Lo (pRIVA� N 1 N 6249 5 9° E R= 05.41 �T 53 00 DRI MEAD�WR=400,00 N VE L=97.66 T=49.07' .r STREET) N ARY 130 TRACT NOOW3I0578] M.D. 785/1-25 I -' I � I � I i � I � i i I i � I � i i I �' Sip LAND S VK GQ4E` i S 3 _ LS 87 6 9 Oopy FnA ,en0. 4S COQ LEGEND: X C 4@10 FEET WIDE EASEMENT OF SOUTHERN CALIFORNIA EDISON COMPANY, FOR PUBLIC UTILIE5 PURPOSES, BY DOCUMENT RECORDED MARCH 12, 1970, AS INSTRUMENT NO. 2124, O.R. ® FUTURE STREET PER TRACT NO. 30578, M.B. 785/1-25. ®SLOPE EASEMENT TO THE COUNTY OF LOS ANGELES FOR .�„ SLOPE PURPOSES, PER TRACT NO. 30578, M,8.785/1-25. INDICATES SLOPE EASEMENT OFFERED BY MAP OF TRACT NO. 30578, M.B. 785/01-25, BEING VACATED BY THIS DOCUMENT. INDICATES FUTURE STREET EASEMENT REJECTED BY COUNTY OF LOS ANGELES ON MAP OF TRACT NO. 30578, M.B. 785/01-25, BEING VACATED BY THIS DOCUMENT. P.0,8.= POINT OF BEGINNING • • INDICATES PROPERTY LINE NOTE: ALL LOTS IN TRACT NO. 30578, M.B. 785/1-25 Scale: V = 60' EASEMENT NOTES: g3 FEET WIDE EASEMENT 3 OF GENERAL TELEPHONE ' m COMPANY OF CALIFORNIA, A CORPORATION, FOR THE TRANSMISSION OF ELECTRIC ENERGY FOR Z COMMUNICATION AND '- OTHER PURPOSES, BY DOCUMENT RECORDED JUNE 12,1969 AS INSTRUMENT NO. 2294, IN BOOK D-4400, PAGE 8, O.R. ®VARIABLE WIDTH MUTUALLY EXCLUSIVE P EASEMENT FOR INGRESS I= AND EGRESS PURPOSES, BY ® DOCUMENT RECORDED AUG 1, 1979, AS INSTRUMENT NO. 79-848035, O.R. 4@10 FEET WIDE EASEMENT OF SOUTHERN CALIFORNIA EDISON COMPANY, FOR PUBLIC UTILIE5 PURPOSES, BY DOCUMENT RECORDED MARCH 12, 1970, AS INSTRUMENT NO. 2124, O.R. ® FUTURE STREET PER TRACT NO. 30578, M.B. 785/1-25. ®SLOPE EASEMENT TO THE COUNTY OF LOS ANGELES FOR .�„ SLOPE PURPOSES, PER TRACT NO. 30578, M,8.785/1-25. INDICATES SLOPE EASEMENT OFFERED BY MAP OF TRACT NO. 30578, M.B. 785/01-25, BEING VACATED BY THIS DOCUMENT. INDICATES FUTURE STREET EASEMENT REJECTED BY COUNTY OF LOS ANGELES ON MAP OF TRACT NO. 30578, M.B. 785/01-25, BEING VACATED BY THIS DOCUMENT. P.0,8.= POINT OF BEGINNING • • INDICATES PROPERTY LINE NOTE: ALL LOTS IN TRACT NO. 30578, M.B. 785/1-25 Scale: V = 60' SCALE: V-60 TRACT Now 30578 338E IN UNINCORPOIZATFD TERRITORY Or THE COUNTY OF LOS ANGELES FILED eE/NG A SUAOf V/S/ON OF PORTIONS OF SECT/ONS 2/, 22 2%j�.Y2r :. v'OpEST Of 0}yHEN P1N0 26, ]bN/N.3'H/P 2 JOU IH, RA/✓cE 9 M✓EST S, B. B. {M. IN l�HAST /!y'y 5 I �ts RAY c .A} E: SCALE: 1"-400 TRACT No.30578 /N UN/N�'o?BORATED TER?/T�?Y OF THE COUNTY GF LOJ ANGELES E. L. PEARSON AND ASSOCIATES uvc.sze al Fe C5 6 /30%fiC ZFG. 56PQ3/ FI 'SHEET ap ZI SHEET 20 ^ 3 1 SHEET I% m = a SHEET 16 / I I_ SHEET 22 T SHEET B ( SHEET 5 SHeE a SHEET I SHEET 23 SHEET IG SHEET 6 J � � ( I SHEET 19h � SHEET { SHEET HEET 5 1 � 1 SHEET ub1—F- 0.51223 ec Bross qp'/n pxt 0 l3 1 �LSFB.552_g3i r � SHEET 12 SHEET SHEET 10 WUN// v� YHtit - SHEET 2 0F25 SHEETS FILED WITH Las ANGELES COUNTY RECORDER, RAY E. LEE m 231969 SHEET S Z SCALE: 9"- aO RACT No. 30578 UNLNCOR%ORATEO 7ERR/7'0RY OF THE CO!/NYY OF 119T AN iAEt ES" E. L. PEARSON AND ASSOCIATES BOOK-LXLPW? . SHEET 3 OF 26 SHEETS FILED WITH LOS ANW I E'1 COUNTY RECORDER. RAY I. IEE AVII fS M9 p:[ purl[, 9 Flilleeels kd P,;,Wi 5frrrfs Ao M-1Slrcclx//..:bis Tian'Are „„aq sr"=r c•:emr"h �"s s�-m n ar..s., m.,,i, Nofe/ A// p/.P !e be tel /fhA WIM J, di N SCALE: VGO SHEET 5 OF25 SHEETS TRACT {I ��q[�j F� o o 30578 FILED WITH LOS AMfi IN UNINCORPORATED TERRITORY OF THE GOLN iY RECORDER, RA--. EF COUNTY OF LOS ANGELES MR 23 5s E. L. PEARSON AND ASSOCIATES PorHons of Lefs va-z3«✓:.v=_✓;x re. „dvrv==.r subl'ed is //oee fiaEarA. lOd.w' W N Sea n,,,n :rrna 1, 7h/, Arc A, ,,l o. SCALE: V'-60' SHEET OF 25 SHEETS TRACT Ll 'l9 o. 30578 PILED WITH LOS ANCEI.- / IN UNINCORPORATED TERRITORY OF THE WDJlTY RECORDER. RW(;. -EE 0j d E18B.00 COUNTY OF L05 ANGELES APR 9.31944 �brvm p"- 6.196bd5 _ m"c p.26 c y Se�9.96 497A' . sd z -I v. V& = •A,vlD F\RE egad ::e 1a � t 1�8V/m., Ny.11dl a 1a'T 111 /�[6)J�y 0 4 ���L.va Al'16°11'05"W yeWN. Fee°v _ ._ • loi oz' 4 STREET)Po.Jd' pSir�A s a e 23 r p.d97.Ld' ranw Ya � a� �J.oi� ((.22ao 5'v 1d39•�o'�.Le�aexo ep,e•e9^ _ (FUTU?E _. z'^NJB'I�W 3d.Ob. - / A.IIr22'6 q.dd'51" t•p5.50 beN we/e0 z"�CAYd1p _.�. a51, 3 lDl.o2 5/V°' Gn ©oses _ o��OO � RY L.W101 pL edl 3 0 i �O6 lIWrJLA'S TO/' <�� jI N V� bKfA 430i. A / Cwe:/^ Of _��— � N eej'S1 }5;11°R1'Si 1.•IDBIo' Ta J Ar 9 /Jary Se .Easements And Slam f�s%fhe $m nl 9dd'>/, m M o,'mF"ernen}s T. The �.'.:nly Olf4s ye/es. 6%' I ri SEE SHEET 14 Iso' Fs it2�-s peS• s es' w i � 2_2Ea'e=H % Nok: <q t+"/.q h, ee :=I flrse xbh 9:n✓nd. - o b Area" NAe O Y l6B r Al— a A.w le!gAvs. --170 az A.ea 2.50A., NelAma AlDAca. ��ueVA.ea l.n)Are. IAQ 115 Ill c...zAro f.P6A:r.11 Ill 5. Atea L22aa u 6mssArea A04A`s' y, . 0.B2A=. F1'•, a JI Area (1 �Acr. �AelA.ea 6.eszArca /.2fAn. NetArea [Oks. W uet Area /.NAa JI Ile#A.ea ti A Oj90M.4 uetPrae IDPAu � m m 'P i oc B W Sw I 6ae.lm'i. "Irv.B� Ioeee' V Ioo.00' lao.eo_ IOo.aO' ioo.00'_2i: L= to Q 18• gr 1'16.81' �A41i u 6bi r.ee3.1 N "' $ Ul O 330 W oaW 8 1 00 $ m locro 8 488 26 m ae8 8 i $611 y3' n — 48 e6 BIOB'a V « Ma 12o.aa' � ..0.55 �Cui� 46M N - 1 �WI#" 1 w STEEPLECHASE -'$ (➢RIVATE STREEREE am 2e ase A 2q ge'�3° 1 ✓' _Rla•o13o^w __ 12 120.CO 1200 5a iix.. 600 el'S dd 1 A 30 N8 g2�.� I 1A NI N q N B_h a N a pe v .LB W p 1 2 n zzAmx Lad A= I vN g' 2l m ll r 26 u m' NA Area. mm 24 ANeres: Ama o.lsA= p /• m � qN ud Vm;,eA PB5A<. rea. 9 AO.iIA=- m q YetArea 0.6JA� c m % 5,/ a yl N ai C dp r _ 125 A3 BB p V q 48J•�e N ' o2 Z8 O�Q,O 115b1 1Ai.A1 4N�e 86cB B�e125A\ N Ze g Gwss Arra orvy/ Q1q.35. a Hd Ncl Area 0.6%4e. j 3o�No jOB o. auras Area 0,82 Ac. 9� 'N w ? Ao0°Ooa /• ' W,�,3r.•. 0 3 ?vo Cmss Araao0.614� S / 6 {elArea 076Ac. 0j d E18B.00 tlPIPYIJJ J�'iL_� �brvm uo #F8 ee2 m"c p.26 c y 1 8 L4 sd i Nf 5bn 24 � F\RE egad ::e 1a � t 1�8V/m., Ny.11dl a 1a'T 111 /�[6)J�y 0 4 ���L.va < �4✓ 5 s a e 23 r 6 R E* � N �.ZJASB\4aA^eY��•.�r✓.58_ 109 � .50 ry Porl.enrd Jo/r lce-n9.v/.n... ae W?eu/A fbad h,—d- h25/C VBA;6 d -W sl", An.r/ure 5lreehb n ey eej'S1 Ta J Ar 9 /Jary Se .Easements And Slam $m nl 9dd'>/, m M o,'mF"ernen}s T. The �.'.:nly Olf4s ye/es. 6%' I ee SEE SHEET 14 Iso' Fs it2�-s peS• s es' w i � 2_2Ea'e=H % Nok: <q t+"/.q h, ee :=I flrse xbh 9:n✓nd. - 71�Fl> ` / SCALE: 1 GO .ry�EJ- E BOOK_6 PAGE L TRACT{((��� qpm [;�9 �y^�� vim, �ryy SHEET7 OF 25 SHEETS 19 RJ `� PlY`U C 11 u �1 ®o aJ' 0 5 0 8 FILEI) WITH LOS AM1'00 -- /N UNINCORPORATED 7ERR/TORY OF TF/P C011RTY RECORDER, RAY i.; -EE COUNTY OF LOS ANGELES M23M SEE ♦ t SHEET 9 see �.rii-ns o Ls4s uqr�=ucand �.:? ter. oubje�i }o flood 'r..i,�:-i. NOIe: all Onia/e 6 Po/u:a sl.=al rNPolA, Azob A�df 1, e,11 Id /fire Tad Arcsa+da y5Mec Easements 4,lcb, O�a;n £asmreoi, ra The Cwntg 0/ [os A�gaks. NVI. A!/P'LP />be se/ fk1A with SCALE: 1"=60 SHEETS OF25 SHEETS TRACT f7 FJ.1 o e 30578 FlLFn Wfi I LOS AWI IN UNINCORPORATED TERRITORY OF THE BOUNN RECORDER. RAY rrr. a-Avm COUNTY OF LOS ANGELES n^n za lrss il�' zeo.."7m,/aaE. L. PEARSON AND ASSOCIATES AGON TRAIN LANE 4TRE0f - ua5•esmpo a 8 12 WA66N TRAIN LANA „tp-1mT6 STREET) I -osab5=E=25a'_ \ <r d p^u 4 I DETAIL N9 SCALE 3 <p / 72 O 93 I��aA�. Yet p�°a Q 6rv'° A�ear° W ? I2l P=s Yek a Gla req G" _ h u Sp`a� a R xl W m d s ^.A 14 is —.j—t ♦o fleea naz�r-A. P SeF� DETAIL"t3" SC4LE V-•100- 72 "•100' AOTE� All Vnia,'a 6—'u:ure 5,',11/5 Aw/vdasfr St..Ys AMM... 5/mets /, This Tact Are e.NAw, y 5e ... I .emea� 4,d5VI'm 0-o Fesem«is A7he C n/y Af IIIAoge/es (,Y D G p 7 R1gar 71 6p.. � frss�rea 2'1 � e Ya{s pGe anyt .P" � $}N M j 2 =,i Y °ti C IWAcaV"AW[4Ne (va me srnEerJ e o y, U 01, Gr c. �-- YekArea .01 68 a =o O m3V \5 14 y ' 0 . Z A \\ NoTe� All VI. F. I. be se/ !lush MH grand. SCALE: 1"=60 SHEET IO OF25 SHEETS TRACT No.30578 bNINCORRORA TEO TERR/TORY OF THE COUNTY OF LOS AA/GELES E. L, PEARSON AND ASSOCIATES Nore: w pm,"r c roe. s Andgivale 3treels 5e, F fuf�r� Sheets !n >Ls lac! Arr Sanitary Senrr fasemmfs AndSYo-m Grain E=umsnh Te The Csm�ly 0/[es An9e/es. Arok• a �- SHEET 12 OF 25 SHEETS SCALE: 1"= 60 �� _ TRA ` ({ No. 30578 EII.EM VEfltl LUc ANULI,rS iJ ,Nf Y nE vRDER, RAY E. LEE /N U/J/NCORPORATEO 7-ERR/TORY OF THE e-vc\^rlv COUNTY OF 40S ANGELES a f'o j• E. L. PEARSON AND ASSOCIATES _ SEE SHEET "' a p. 4 8 pl8 aae.Ta' S 4p J >t I I I7I c,.a ne 1 , F 4 Do O 361.99 e72oaZi N: 29/,42 p AjPB ......� bl i ♦. FI ed 09�C y h 2Q65 90 T 6 / soo yae ss 3k^ ro ��G enre.Araa251 Ars ''6_ - b<l Um ax` a Va tv p �qei dreg' � N,a 14 g. i.i v�� e. (v':, n ✓nll neTjAr �pM7`N ��d� o.� � 9 ��ao' '71' jun Biu y,•N�d' : li. 1 s 13 GAAc bo � N. �rl�prr e. o s ii.. , P -..,• _` \�'rs% � -__ _ 0 e� I` n 13, oFl * yilRri> - d 2 All di a Y/ Iry t E»en 4b �G 1 F i% N - 5 6lefr Are=a'r JFA[. 6 \�sJ •.., N Ar 3 pJef Ama. \.S U ° A 4 Rartiens of Lets 6,IS16,36>land 6S.A 12B:m� g@,grs 5ubja�4 flout haz. 37F r6 65'50"W 320.%3' .USo=36'29"W pf"o• ' (fd 2:'LV Norz: n :yiurc S:rrr's 199.16- eTe 'd '- %N'aszds a.5 i'%iro:a E rtz' W All R 1.7. i° 6e f set L.F wrx, ee s Ane future Shads /n This r tP R --„ v ds P%%wale /r 1 - N tJ ]ao-le�b T 0Are Sem Jar Seiatr faeem[niv /1nd 5Form e3aeaer _..." `^• y C000ly o/[ar An /s ue.u3 ez/x i"' pain Easemen/s T TAe 2° e Pso, bo avert 4 :rrec 1 v g Q 105 ME 0 /N UN/NCO?RO?ATEO TER?/TORY OF THE AN! :11,.” COUNTY OF LOS ANGELES E. L. PEA?SON ANO 4SS0 C/AYES 43 Y SHEET d SEE N3eq�. 14Y. te.53' Rswrp 6 e /y .a N 104 P Urosa Arai /.A6 Ac. �9 A ' ue{ Area o.96Ac. G e. � n Gress Area L25A< „ GressArea /.OSAe. 05 p!elArea 0 e 5 49 ao arses Are!b:blAe. 0' peF Area �O.]O Ac. 97 99 B5 UeF Aea a.e eeAc. ry W 4 e W h I W h E F P $g� —� SHEET /3 aP 25 SNEETS C4 Gov , �..-. /N 4A 33f. aand 36e. TRACT NO 30578 F�F�Fc„MY IF,. Pso, bo avert 4 :rrec 1 v g Q 105 ME 0 /N UN/NCO?RO?ATEO TER?/TORY OF THE AN! :11,.” COUNTY OF LOS ANGELES E. L. PEA?SON ANO 4SS0 C/AYES 43 Y SHEET d SEE N3eq�. 14Y. te.53' Rswrp 6 e /y .a N 104 P Urosa Arai /.A6 Ac. �9 A ' ue{ Area o.96Ac. G e. � n Gress Area L25A< „ GressArea /.OSAe. 05 p!elArea 0 e 5 49 ao arses Are!b:blAe. 0' peF Area �O.]O Ac. 97 99 B5 UeF Aea a.e eeAc. ry W 4 e W h I W h E F P $g� ea' C4 Gov , �..-. /N 4A 33f. aand 36e. 6reE Aea 0.69d �. � Are 6^,✓ F W ue{ 1 I 44 o� �y 3M. C ,JI 1� ^ y w�ress Area Y i O, y61Ac, SEE SHEET 4 u Area e srg{Aea o.vS A;. oo _ ae ez 31 3r�J/ ,o o° Nore: .Iu or:IImzL I'll, AM Prina/e Slr<e/s And Fule K .5lrcUs Are Sanrla.y Sm vv Easera61, A1111, 4 Nieed4'JB ,a �\ Uarn Easements Te the Ceunlj 0/[BSAn9e/rs. all, h \ ` �` Porhion of Lei lO4 Is siiojeck 6 SEE SHEET J/ {o Flmd hazard Nofe: Ar/ 2"<F o be s'e/ llusA 1v11h .... s JNEET /A of 25 J//EETS TRACT N cl 30578 OUP: RECUgn_'cC.pR4Y : I-Ek /N UNjl"CORPO?ATEO TE?R/TORY OF T"- Lgi i MIN �nii,vYY OF LOS ANGELES m r w w x N - r w JCALEa /"6O ,rHEET /S OF 25 Sj rs TRACT N® 30578 ®5081'Wait Lub WGWNLEF nRP1,?.SLEE /N UN/NCORPO?ATEO TER R/TO?Y OF THE ;1.1i'4 COUNTY OF LOS ANGELES F. L PEARSON RNO RSSOC/A TES I W W h ,Vor[�cc4il ✓rivaieR sJ..d Ti.ct r< �fura a,d.t A,,e 5/r«)a dM F`Nre ms /n This ...Lary timer Easements Pod Slurm Ornin Eaacmenh 7/hcC nfy %los Aiqdls. Nf : a/�2-L_P.} _ .rel :Z A -1h /fpu�e. JCAG E: /"=60' More: Au �.%gel= Rrvre s. -/ear Amf Private 51rcds And Fulme SJrcr>s , ]his Aran Easements k]hec a� yaOfz,, Mwl,,s � a bj ccl� �1a ti "mss F �zv�dry rs X'H /6 OE es SHEETS /N ONLNCORRO RA TED TER R/ TO Y OF T//E COUNTY OF LOS ANGELES E. L, PARSON ANO At'SOC/AYES \i@T SEE All ?'LP 1. be set 4A &IN P'iP b SHEET /7 OF 25 SHEETS TRACT Ncl 30578;lElt'lRU l Pp.' F LEE /N O'N/NCORPO RA 7- O TERR/TORY CF THE COL/n/TY OF LOS ANGELES E. L PEARSON ANO ASSOC/A TES Norc: ntr vdre= � rahrre s,'re�7 aT"'t All SlrtttsggAnd Polars ... In 5v Dam £aseioenh olhe Cou yOfLasLAngdes�m 04 Leis 116.11'1 and 118 are Iec4 b flo=d na �ard. TRACT N O 30578 "py LP.L[E /N [/N/NC UNT V O/-- LOS ANGEL ES OF THE E. L. PEA?sON ANO ASSOL/ATEs NOJF ;lil h's�= :% -.•aurc 5.) -cern Ar1F%vate Sheets Q::.'1 fulufC 5lfeels /n This O al F-semen�ls T Tha fenlN Of[o.alAn9 stoma 4/,/, A// -2--1 P --/ %-p -Al vad JCAL E : /" = 60' ,J'NEET /9 OF 25 S//EFTS TRACT NO 3057B B {9!E: WIl1IIgS kN�iHlnti 0 /N UN/NCORPOR/-I TEO TERR/TORY OF TNf _ COUNTY OF GOS ANGELES E. G, PEARSON ANO AJ'JOC/f3 TES f e 71 G F /.Flush with —, PI.P. SEE SHEET 17 SLAG E: / 60' W SHEET 20 OF p5 SHEETS TRACT fig® 30578 /N dN/NCoRPORA TEa TER?/TORY OF THE COUNTY 0E LOS ANGELES f• L. PEA?SON ANO AJJOC/FTEs /56 /55 carr � ea A � r9 9c� A/n/ A ba - ✓. Z ' /. 69 � `rte•. Ns/ Aao a.8�gc`f d. va ..- p9 v gq' A+ac ' c. q6 �.c a` 1�•5� B` 66s le /5 E• �/epf /% by. 6a '" L✓ se, I r' Z 152 f T e• 5rl �E N c• AM Pnva;e Sheets And fuVuresheefe M lAia O+anEusemen)grI fief 1y 0fLus Ange!es�m w. -Ho... of o4 isz Is eiw to `cored ka=a.-a. SCALE: /"= 60' SHEET 2L OF p5 SHEETS TRACT NO 30578 ,LLD n'4'r0'p LS !E //✓ UN/NCORPO?ATEA TE?R/TOR y OF THE sL _,i _� COUNTY OF GOS ANGELES E. L. PEARSON ANO ASSOCIATES c.isSM /51 150 149 0 h 5 � h 5� f AreP, g.! n' r r A/aa• ac., ei 2.35 Gr . Awaa ==se Aar. N>f Araa = iso A" Vol' n.0 ? < E Poiem. sired: 4! n.; vale SFeefs And F tem s8:ets / ms Dramfasm,<nls7 ha Conty OfZIIAr7e/eean eu-1— b I -p iia. I, A1 f : U 2" R r {q.6u mac/ : % sh MIA �raual 5E£SyfE72 r�4y Ld9'90 Cd= 1 t Pe�C56 /bo" b 1�a I Z ti h c� W m. y All c.isSM /51 150 149 0 h 5 � h 5� f AreP, g.! n' r r A/aa• ac., ei 2.35 Gr . Awaa ==se Aar. N>f Araa = iso A" Vol' n.0 ? < E Poiem. sired: 4! n.; vale SFeefs And F tem s8:ets / ms Dramfasm,<nls7 ha Conty OfZIIAr7e/eean eu-1— b I -p iia. I, A1 f : U 2" R r {q.6u mac/ : % sh MIA �raual 5E£SyfE72 r�4y Ld9'90 Cd= 1 t Pe�C56 /bo" O SCALE: /"=60' S6EE /40 N f r/rea i sB Arc G nrf A oa : f. JB A<.r Na/ Are.e . i io Aur. /rl2 6 Artie . iq9 n«- A/r/r q.e 965 \ n'I®' o a$ \ Nor[: All p ldh 6 &Jure 6ir..i, And Pnv3)e Slresls Aad rw .. BL.ds M Th's Yari Are 5�„ii y Sewsreasemenls Aid S+orm Grain fasemm/sT rhe CaunJy %Las Ange/es. �l:en �F Lafe IAZ Idly I4S. �4G aN IAS are subjeel b flood Faz..-.ted. _Nof rQ//z'_•.a}{ Ce_!;2ah �✓a ground Jq3 Abr- . GjjsJ ArBa : /� Aeir- Ip4 1'A' A op rr Ara,,, 1. G IJB g 5' $ISi, 1 Ph 51 5b /� ,, �♦ 6, J a5 11, Bg , B g �\ t" 1 rAEa, p. 3 _ fl/ ° �j 96 3B d 3®� 6 Sel a%R- /47 c +AB 1. os Au. tie\ N/ Ai'na. 0.p6 A.. 22 21 �livau Up n1ry . SHEET 22 OF 25 SHEETS �r`' �pj �pp TRACT u R A C a 0 \9 ® 30578 �. y_r'J 1'sl fl: 1_VY i1ryF'J c,� 1'��"�1' PrY--. M /N UN/NCO?pO RATEO TERR/TORY OF THE COUNTY OF LOS ANGELES MI ei1"i;t E- L, pFARSON ANO ASSOC/AYES SHEET / 9 Ip I' I /40 N f r/rea i sB Arc G nrf A oa : f. JB A<.r Na/ Are.e . i io Aur. /rl2 6 Artie . iq9 n«- A/r/r q.e 965 \ n'I®' o a$ \ Nor[: All p ldh 6 &Jure 6ir..i, And Pnv3)e Slresls Aad rw .. BL.ds M Th's Yari Are 5�„ii y Sewsreasemenls Aid S+orm Grain fasemm/sT rhe CaunJy %Las Ange/es. �l:en �F Lafe IAZ Idly I4S. �4G aN IAS are subjeel b flood Faz..-.ted. _Nof rQ//z'_•.a}{ Ce_!;2ah �✓a ground Jq3 Abr- . GjjsJ ArBa : /� Aeir- Ip4 1'A' A op rr Ara,,, 1. G IJB g 5' $ISi, 1 Ph 51 5b /� ,, �♦ 6, J a5 11, Bg , B g �\ t" 1 rAEa, p. 3 _ fl/ ° �j 96 3B d 3®� 6 Sel a%R- /47 c +AB 1. os Au. tie\ N/ Ai'na. 0.p6 A.. 22 21 �livau Up n1ry . SCALE P=100' SHEET 23 OF 25 SHEETS TRACT No. 3057 !N UN/NCOROORATEO 71ERR/70.PY OF THE L`1 COUNTY OF LOS ANGELES ,,, E. L.PEARSON AND ASSOCIATES SNEEt SEE Sff � SHffT AN Pr%vate SRreb Ar.I Futuro v^beets � ]h,'s Drain fasnn<�,1ls T IIm�C ./y Of Los A g,l,,, rm s >� 4.e�a .m=ted iae arc s 4j¢c1 to ('loud Fsca�J e� 1z I Ipa 'cI � STEEPLE[NPSE ry°'V"'«p SHEET 17 T25„ R. 9 VV.SS:A1. WB`b1'bi',V lvo.0 21 Z2 28 ,'r 27 Eli- moicar.:� ex-exo , x{fYV SCALE, I"=1001 SHEET 24 OF 23 SHEETS TRACT No. 3057 .IHH IN UNINCORPORATED TERM/TORY OF TFIE F;::�OROCI'. IiFli .'EF. cau"TV OF LOS ANGELES A?A PH ml E. L. PEARSON AND ASSOCIATES U9'!O_yi �E s✓ - - a Ysey,E SHFeT �� 0 blWIW N 1 e�� 'ole T � � m I� �I �1 2° I WII Iliio IR� li .� ' nl �sO W Yi�ly � pIQ .i •�.. 8 �n 1 1 � QcY r II DETAIL h s y^e �. *' c NO SCALE // i q T Z \ \ i m I 0 6 � SCALE I IIS=60' scr SHEET 25OF 25 SHEETS (qR1_ jl TRACT tl (((fl���`\(H� fl FI ®o '� pj 3 ®5 7 �J/ 30578 tlLED A I I H LOS ANlEC " IN LININCORPORATEO TERRITORY OF THE C91sjo—t Pi NAY E IEF COUNTY OF LOS ANGELES II;I yy VYIM scr CITY COUNCIL Agenda # 6.12 Meeting Date: September 20, 2016 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager-,IPA TITLE: Fiscal Year 2016-17 Appropriation Adjustments for Carry Forward Expenditures, Special Revenue Funds Carryovers, Capital Project Carryovers, Fiscal Year 2015-16 Final Adjustments and the Establishment of a New Fiduciary Fund RECOMMENDATION: 1. Approve a budget adjustment carrying forward appropriations to FY 2016-17 for previously encumbered goods and services in the amount of $562,700.91 for the General Fund and $229,505.05 for the Special Revenue Funds. 2. Approve a budget adjustment to carry forward capital project appropriations which are increased by $224,107.83 and carry over the related purchase orders encumbered in FY 2015-16 in the amount of $786,128.57 to FY 2016-17 3. Approve various final budget adjustments to FY 2015-16 for additional appropriations in various accounts including $37,100 for the General Fund and $129,441.34 in Special Revenue, Capital Improvement and Internal Service Funds. 4. Establish a new fiduciary fund which will track funds deposited in an irrevocable trust for the purpose of funding the City's Other Post -Employment Benefits (OPEB) liability. BACKGROUND: Each fiscal year, the City Council adopts a budget and appropriates the funds included in that budget. The City's budget policies state that prior year appropriations lapse unless they are approved for carryover into the following fiscal year. Encumbrances for previously ordered goods and services not received by June 30th must be carried over and re -appropriated in the new fiscal year. After FY 2015-16 was preliminarily closed, staff was able to determine which capital projects were not completed by June 30th and should be carried over into the next fiscal year for completion. DISCUSSION: Carry Forward of Operating Appropriations At the end of fiscal year 2015-16 there were various goods and services encumbered but not received or paid for and therefore the related purchase orders must be carried over into FY 2016-17. The carryover of these appropriations is not an additional appropriation of funds but merely a carryover of unexpended funds from the prior fiscal year. Exhibit A lists operating expenditure purchase order carryovers in the amount of $562,700.91 for the General Fund and $229,505.05 for the Special Revenue Funds. Capital Proiect Carryover Appropriations When the budget for FY 2016-17 was submitted for approval by the City Council, it included new appropriations for capital projects as well as estimated carryovers for existing projects. Often, capital projects require more than one fiscal year for completion. Now that FY 2015-16 has been preliminarily closed, staff is able to compare the estimated carryovers already included in the FY 2016-17 budget and the actual amount of carryovers needed for each project. The amount already carried over in the FY 2016-17 budget is $13,651,129. Exhibit B lists City capital projects in progress at year-end that require an adjustment to the carryover included in the adopted budget. The amount of the carry over adjustments for capital projects for FY 2016-17 is an overall increase of $224,107.83. Related purchase orders for goods & services already encumbered during FY 2015-16 that need to be carried over total $786,128.57. Final FY 2015-16 Budoet Adiustments There are a few departments and funds that require additional appropriations at June 30, 2016 due to unforeseen expenditures being incurred. They are Finance ($4,300) due to less staff time spent on transit related activities and salary costs being charged directly to the General Fund instead, General Government ($1,600) due to higher than anticipated costs for rental equipment, Community Services Administration ($15,500) due to higher than expected Salary and Benefits costs related to the unanticipated payout of accrued leave and Engineering ($15,700) due to less staff time being charged to Proposition C funded activities and salary costs being charged directly to the General Fund instead. Other funds that require additional appropriations at June 30, 2016 include Proposition A — Safe Neighborhood Parks Fund ($2,235.41) for additional transfer to the General Fund, the Capital Improvement Fund ($21,280.43) for the final costs of the Grand Ave. Enhancement project and the Self Insurance Fund ($105,925.50) which is related to the adjustment of the retrospective deposit with California JPIA. Exhibit C lists all of the miscellaneous additional changes to the FY 2015-16 budget. Establishment of New Fund at June 30, 2016 During FY 14/15, the City Council voted to set aside funds toward the unfunded Other Post - Employment Benefits (OPEB) liability. During FY 15/16, the City made its first contribution to an irrevocable trust administered by California Employer's Retiree Benefit Trust (CERBT). In doing so, it is required to set up a fiduciary fund on our books which will track and keep separate the funds deposited into the trust. This fund will be Fund 620 entitled "OPEB Trust". PREPARED BY: Dianna L. Honeywell Finance Director Finance Director Attachments: 1, Exhibit A FY 2016/17 Operating Appropriations 2, Exhibit B FY 2016/17 Capital Project Appropriations 3, Exhibit C FY 2015/16 Final Miscellaneous Appropriation adjustments CITY OF DIAMOND BAR BUDGET CARRYOVER REQUEST From FY: 2015-2016 To FY: 2016-2017 EXHIBIT A -PAGE 1 OF 6 BCR# ACCOUNT NUMBER ACCOUNT DESCRIPTION PO Carryover Amount Budget Carryover Amt Associated PO # 001-4030-44000 City Manager - Prof Svcs Ballot Measure 130,409.00 24,591.00 160372 001-4030-44000 CitV Manager - Prof Svcs ADA Eval 4 900.00 4 900.00 160333 135,309.00 19,691.00 001-4050-44000 Finance - Prof Svcs Fee Stud 13,000.00 27,000.00 160422 001-4070-44000 Info Systems - Prof Svcs Go Live 9,358.50 9,358.50 160132 001-4070-44000 Info Systems - Prof Svcs (U2gr Microsoft Exch 9 000.00 900000 160406 ACCOUNT TOTAL 18,358.50 18,358.50 001-4070-46230 Infos s - Ccm2 Equip Hdwr(Security Cams 9,558.18 9,558.18 160249 001-4070-46235 Info Systems - Comp Equip Sflwr tCV False Almr 9,987.00 9,987.00 160405 001-4093-42210 Civic Center- Maint Grnds & Build Eva Coil 15,770.00 15,770.00 160419 001-4093-42210 Civic Center- Maint Grnds & Build (rep of shades 1 442.00 1 442.00 170024 17,212.00 17,212.00 001-4093-46410 Civic Center- CaL Im r Desqqn of HVAC system) 7,940.00 7,940.00 160232 001-4095-44000 Public Info- Prof Svcs Website Design) 7,551.50 7,551.50 130300 001-4095-44000 Public Info - Capital Outlay Website Platform 10L107.50 10,107.50 140342 001-4096-44000 Economic Dev- Prof Svcs Kosmont 17,356,20 17,35620 150117 001-4096-44000 Economic Dev - Prof Svcs (Keyser Marston 13,753.54 13,753.54 150118 001-4096-44000 Economic Dev - Prof Svcs HdL 7,200.00 7200.00 160346 001-4096-44000 Economic Dev - Prof Svcs HdL 33000.00 33000.00 160425 71,309.74 71,309.74 001-5333-42210 DBC-Maint Grounds (repair of motorized shades 5,855.00 5,855.00 170024 001-5333-45300 DBC - Contract Svcs Parts/Install Auto Doors 3,190.01 3,190.01 160418 001-5333-46250 DBC - Mlsc Equip 4 new doors 8,939.00 8,939.00 160381 Carryover FY 2015-2016 purchase orders for General Fund expenditures to FY 2016-17 budget APPROVAL REQUIREMENTS REOUESTED BY DATE DEPARTMENTAL APPROVAL DATE FINANCE APPROVAL DATE DEPUTY CITY MGR APPROVAL DATE CITY MANAGER APPROVAL DATE CITY COUNCIL APPROVAL DATE CITY OF DIAMOND BAR BUDGET CARRYOVER REQUEST From FY: 2015-2016 To FY: 2016-2017 EXHIBIT A -PAGE 2 OF 6 BCR # ACCOUNT NUMBER ACCOUNT DESCRIPTION PO Carryover Amount Budget Carryover Amt Associated PO # 001-5333-46410 DBC - Ca Im r Newprojector/screen) 55,000.00 55,000.00 160415 001-5350-42140-CS321 Rec- Rental Pro - Adult Sports m rental 4,822.00 4,822.00 160185 001-5350-42140-CS321 Rec - Rental Pro - Adult Sports m rental 9.930.00 9 930.00 160186 ACCOUNT TOTAL 14,752.00 14,752.00 001-5350-42140-CS321 Rec - Rental Pro -Youth Sports m rental 4,595.80 4,595.80 160185 001-5350-42140-CS321 Rec - Rental Pro - Youth S orts m rental 1.890.00 1 890.00 160186 ACCOUNT TOTAL 6,485.80 6,485.80 001-5350-45300 Rec- Contract Svcs (sports officials 1,776.00 1,776.00 160291 001-5510-44240 Public Works - Prof Svcs Environmental Svcs 1,798.37 1,798.37 150370 001-5510-45530 PW -Contr Svcs - Ind Waste LACPW 23,938.11 23,938.11 160311 Engineering 001-5551-45221 En ineerin - CS - RKA Fed Fdg Compliance 18,436.10 18,436.10 140309 001-5551-45221 Engineering -CS -(Fehr & Peers) Inter lm r 3,005.62 3,005.62 150233 001-5551-45221 Engineering - CS - Penco Plan Check 6,975.00 6,975.00 160426 001-5551-45221 Engineering -CS- David Evans Des Svcs 90,969.68 90,969.68 160198 001-5551-45221 Engineering - CS - David Evans Des Svcs 10,000.00 10,000.00 160199 001-5551-45221 Engineering - CS - Fehr & Peers Traffic Count 3,000.00 31000.00 160271 001-5551-45221 En ineerin - CS - Fehr & Peers Traffic Data 2 826.75 2 626.75 160274 ACCOUNT TOTAL 135,213.15 135,213.15 Traffic Engineering 001-5551-45222 Engineering -CS-(Fehr & Peers) On Call Eng 1,941.98 1,941.98 160191 001-5551-45222 Engineering - CS - Fehr & Peers Report Prep 3,842.05 3,842.05 160200 001-5551-45222 Engineering - CS - Advantec On Call Eng 10,288.65 10,288.65 160286 001-5551-45222 Engineering - CS - Tait Group) Advocacy 22,320.42 22,320.42 160326 001-5551-45222 1 Engineering - CS - Fehr & Peers Traf Cont S s 8,348.36 8,348.36 - 160347 001-5551-45222 Engineering - CS - Fehr & Peers Traf Cont S s 3 000.00 3 000.00 160348 ACCOUNT TOTAL 49,741.46 49,741.46 REASON FOR REQUEST: Carryover FY 2015-2016 purchase orders for General Fund expenditures to FY 2016-17 budget REQUESTED BY APPROVAL REQUIREMENTS DATE DEPARTMENTALAPPROVAL DATE FINANCE APPROVAL DATE DEPUTY CITY MGR APPROVAL DATE CITY MANAGER APPROVAL DATE CITY COUNCIL APPROVAL DATE CITY OF DIAMOND BAR BUDGET CARRYOVER REQUEST From FY: 2015-2016 To FY: 2016-2017 EXHIBIT A -PAGE 3 OF 6 BCR # ACCOUNT NUMBER ACCOUNT DESCRIPTION PO Carryover Amount Budget Carryover Amt Associated PO # Plan Check DEPUTY CITY MGR APPROVAL DATE CITY MANAGER APPROVAL DATE 001-5551-45223 Engineering - CS - David Evans Var Plan Check 86.25 86.25 130310 001-5551-45223 Engineering - CS - David Evans Var Plan Check 252.90 252.90 140200 001-5551-45223 Engineering - CS - David Evans Var Plan Check 729.21 729.21 150400 001-5551-45223 Engineering - CS - David Evans Var Plan Check 119.05 119.05 150425 001-5551-45223 Engineering - CS - David Evans Var Plan Check 97.40 97.40 160299 001-5551-45223 Engineering - CS - David Evans Var Plan Check 602.60 602.60 160328 001-5551-45223 Engineering - CS - David Evans Var Plan Check 113.37 113.37 160329 001-5551-45223 Engineering - CS - David Evans Var Plan Check 854.23 854.23 160330 001-5551-45223 Engineering - CS - David Evans Var Plan Check 1,018.66 1,018.66 160335 001-5551-45223 Engineering - CS - David Evans Var Plan Check 72.31 72.31 160341 001-5551-45223 Engineering - CS - David Evans Var Plan Check 155.82 155.82 150275 001-5551-45223 Engineering - CS - David Evans Var Plan Check 2,496.37 2,496.37 160394 001-5551-45223 Engineering - CS - David Evans Var Plan Check 7,130.45 7,130.45 160395, 001-5551-45223 Engineering - CS - David Evans Var Plan Check 7,025.76 7,025.76 160396 001-5551-45223 Engineering - CS - David Evans Var Plan Check 2,338.16 2,338.16 160397 001-5551-45223 Engineering - CS - David Evans Var Plan Check 255.90 255.90 160410 001-5551-45223 Engineering - CS - David Evans Var Plan Check 508.26 508.26 160309 001-5551-45223 Engineering- S - David Evans Var Plan Check 886.25 886.25 150232 001-5551-45223 Engineering - CS - David Evans Var Plan Check 424.25 424.25 150270 001-5551-45223 Engineering - CS - David Evans Var Plan Check 3,142.38 3,142.38 150271 001-5551-45223 Engineering - CS - David Evans Var Plan Check 172.80 172.80 160420 001-5551-45223 Engineering - CS - David Evans Var Plan Check 4,727.73 4,727.73 160393 ACCOUNT TOTAL 33,210.11 33,210.11 001-5554-44520 Road Maintenance - Prof Svcs- (KOA) On Call 6,425.00 6,425.00 160180 001-5554-44520 Road Maintenance - Prof Svcs - Iteris On Call 14 451.31 14 451.31 160181 ACCOUNT TOTAL 20,876.31 20,876.31 001-5554-45504 Road Maint- Sidewalk Ins /Re air Onward En 4,000.00 4,000.00 150236 001-5554-45507 Road Mainl- Traffic Sig Maint(Clary Corp)5,055.40i 5,055.40 150360 REASON FOR REQUEST: Carryover FY 2015-2016 purchase orders for General Fund expenditures to FY 2016-17 budget APPROVAL REQUIREMENTS REQUESTED BY DATE DEPARTMENTAL APPROVAL DATE FINANCE APPROVAL DATE DEPUTY CITY MGR APPROVAL DATE CITY MANAGER APPROVAL DATE CITY COUNCIL APPROVAL DATE CITY OF DIAMOND BAR BUDGET CARRYOVER REQUEST From FY: 2015-2016 To FY: 2016-2017 EXHIBIT A -PAGE 4 OF 6 BCR # ACCOUNT NUMBER ACCOUNT DESCRIPTION PO Carryover Amount Budget Carryover Amt Associated PO # 001-5556-42210 Parks Maint - Maint Grds/Bldgs (Weed Abate) 0.00 7,560.00 N/A 001-5556-42210 Parks Maint - Maint Grounds/Bldgs (Painting @ PanteraPark) 0.00 14605.00 N/A ACCOUNT TOTAL 0.00 22,165.00 001-5556-45300 Parks Maint - Cont Svcs (Valley Crest) Landscape Impr @ Ronald Reagan Park 0.00 8,659.10 N/A 001-5551-45221 Engineering - Cont Svcs (Nichols) Pavement M mt 0.00 5,877.50 N/A 001-5551-45227 Engineering - Inspection (David Evans) Var pro' 0.00 50,835.17 N/A REASON FOR REQUEST: Carryover FY 2015-2016 budget for General Fund expenditures to FY 2016-17 budget REQUESTED BY FINANCE APPROVAL APPROVAL REQUIREMENTS DATE DEPARTMENTALAPPROVAL DATE DATE DEPUTY CITY MGR APPROVAL DATE CITY MANAGER APPROVAL DATE CITY COUNCIL APPROVAL DATE CITY OF DIAMOND BAR BUDGET CARRYOVER REQUEST From FY: 2015-2016 To FY: 2016-2017 EXHIBIT A -PAGE 5 OF 6 BCR # ACCOUNT NUMBER ACCOUNT DESCRIPTION PO Carryover Amount Budget Carryover Amt Associated PO # 115-5515-44000 AB939 - Prof Svcs HF & H 95,623.50 95,623.50 170122 115-5515-45500 AB939 - Contract Services (Discovery Ctr 22,005.95 22,005.95 160310 REQUESTED BY FINANCEAPPROVAL CITY MANAGER APPROVAL DATE DATE DATE DEPARTMENTAL APPROVAL DEPUTY CITY MGR APPROVAL CITY COUNCIL APPROVAL DATE DATE DATE 116-5510-44000 Traffic Mitigation - Prof Svcs (KOA) 16,464.60 16,464.60 140226 135-4095-46250 PEG Fees - Cap Outlay Media Control 30,000.00 30,000.00 160382 138-5538-42210 LLAD #38 - Maint of Grounds/Bldgs (Irrig Re 6,000.00 6,000.00 160380 138-5538-44000 LLAD #38 - Prof Svcs SCI Eng/Prop Tax 3,083.34 3,083.34 160266 139-5539-44000 LLAD #39 - Prof Svcs SCI Eng/Prop Tax 3,083.34 3,083.34 160266 139-5539-45519 LLAD #39 - Weed/Pest Abatement LA Count 0.00 16,195.00 N/A 141-5541-44000 LLAD #41 - Prof Svcs SCI Eng/Prop Tax 3,083.32 3,083.32 160266 141-5541-45519 LLAD #41 - CS - Weed/Pest Abatement oats 19,540.00 19,540.00 160400 141-5541-45519 LLAD 941 - CS - Weed/Pest Abate LA Count 0.00 14 426.00 N/A ACCOUNT TOTAL 19,540.00 33,966.00 REASON FOR REQUEST: Carryover FY 2015-2016 purchase orders for Special Revenue Funds to FY 2016-17 budget APPROVAL REQUIREMENTS REQUESTED BY FINANCEAPPROVAL CITY MANAGER APPROVAL DATE DATE DATE DEPARTMENTAL APPROVAL DEPUTY CITY MGR APPROVAL CITY COUNCIL APPROVAL DATE DATE DATE CITY OF DIAMOND BAR BUDGET CARRYOVER REQUEST From M2015-2016 To FY: 2016-2017 EXHIBIT A -PAGE 6 OF 6 BCR # ACCOUNT NUMBER ACCOUNT DESCRIPTION PO Carryover Amount Budget Carryover Amt Associated PO # 250-5310-46415 CIP Fund - Park Imp (Heritage Park) 34,324.00 34,324.00 150206 250-5310-46415 CIP Fund - Park Imp (Steep Canyon) 14,140.00 14,140.00 150365 250-5310-46415 CIP Fund - Park Imp (Swing Set Lon view) 7,837.50 7,837.50 150376 250-5310-46415 CIP Fund - Park Imp 6,051.87 6,051.87 - 160267 250-5310-46415 CIP Fund - Park Imp 6,051.88 6,051.88 160267 250-5310-46415 CIP Fund - Park Imp(Swing Set Longview 2,126.71 2,126.71 160270 250-5310-46415 CIP Fund - Park Imp Trail Panels) 8,000.00 8,000.00 160284 250-5310-46415 CIP Fund - Park Imp (Peterson Park/Trail Panels) 27 364.82 27.364.82 170123 ACCOUNT TOTAL 105,896.78 105,896.78 250-5510-46411 CIP Fund - Street Imp (Morning Canyon) 15,970.00 15,970.00 160364 250-5510-46411 CIP Fund - Street Imp (Res Rehab Area 4) 72,666.50 72,686.50 160408 250-5510-46411 CIP Fund - Street Imp (Res Rehab Area 4) 12.000.00 12,000.00 160409 ACCOUNTTOTAL 100,656.50 100,656.50 250-5510-46412 CIP Fund - Traff Contr Impr (Traffic Sig Upgr) 9,000.00 9,000.00 150427 250-5510-46412 CIP Fund - Traff Contr Impr (Traffic Sig Upgr) 30,118.00 30,118.00 160137 250-5510-46412 CIP Fund - Traff Contr Impr (Traffic Sig Upgr) 396,957.00 396,957.00 160362 250-5510-46412 CIP Fund - Traff Contr Impr Traffic Sig Upgr) 40,000.00 40,000.00 160363 250-5510-46412 CIP Fund - Traffic Contr Impr Nei hbor TMP 6.645.00 6 645.00 160398 ACCOUNT TOTAL 482,720.00 482,720.00 250-5510-46420 CIP Fund - Misc Cap Imp DBB/Grand Clock 2,300.00 2,300.00 160391 250-5510-46420 CIP Fund - Misc Cap Imp Dec Traffic Sig) 58,378.22 58,378.22 160349 250-5510-46420 CIP Fund - Misc Cap Im Dec Traffic Si 7,764.07 7,764.07 160370 250-5510-46420 CIP Fund - Misc Cap Imp Med Mod DBB/MH 16,888.00 16,888.00 160407 250-5510-46420 CIP Fund - Misc Cap Imp Cit Monument 11,525.00 11 525.00 160416 ACCOUNTTOTAL 96,855.29 96,855.29 REASON FOR REQUEST: Carryover FY 2015-2016 purchase orders for capital projects to FY 2016-17 budget REQUESTED BY FINANCE APPROVAL APPROVAL REQUIREMENTS DATE DEPARTMENTAL APPROVAL DATE DATE DEPUTY CITY MGR APPROVAL DATE CITY MANAGER APPROVAL DATE CITY COUNCIL APPROVAL DATE From FY: 2015-2016 To FY: 2016-2017 CITY OF DIAMOND BAR BUDGET CARRYOVER REQUEST EXHIBIT B -PAGE 1 OF 5 BCR# ACCOUNT ACCOUNT CARRYOVER NUMBER FUNDING SOURCE DESCRIPTION REQUEST AMOUNT Project 01416 Residential & (121) Collector Rehab -Area Waste Hauler Fund 4 2,933.50 Project 24414 Morning Cyn Rd 001) General Fund Reconstruction 15,943.00) Project 24414 Morning Cyn Rd 119 Trails Fund Reconstruction (24,377.00) Project 22316 Neighborhood Traffic 118 AB2766 Mgmt Program (75.00) Proj 24914 TS Infrastructure 118 AB2766 Upgrades 106,328.00 Proj 23313 Lemon Ave 114) MAP 21 Interchange 38,716.36 Proj 23313 Lemon Ave (120) MTA Grant Interchange 44,569.26 Proj 26315 DBB/BCR (113) Prop C Intersection Enhance 64,310.00 Proj 26416 DBB/Grand Ave 001 General Fund Clock 2,300.00 Proj 26516 Design of Two 111 Gas Tax Monument Signs (30,575.00 188,187.12 REASON FOR REQUEST: Carry Over of Appropriations for Capital Projects in Progess at 6/30/16 APPROVAL REQUIREMENTS REQUESTED BY FINANCE APPROVAL CITY MANAGER APPROVAL DATE DEPARTMENTALAPPROVAL DATE DATE DEPUTY CITY MGR APPROVAL DATE DATE CITY COUNCIL APPROVAL DATE CITY OF DIAMOND BAR BUDGET ADJUSTMENT REQUEST EXHIBIT B -PAGE 2 OF 5 FY 16/17 BA # ACCOUNT NUMBER INCREASE ACCOUNT DESCRIPTION DECREASE ADJUSTED BUDGET 250-39121 Transfer In -CIP Fund 2,933.50 r 121-9915-49250 Transfer Out -Waste Hauler 2,933.50 250-5510-46411 Street Improvement Projects 2,933.50 250-39001 Transfer In - CIP Fund 15,943.00 001-9915-49250 Transfer Out - General Fund (15,943.00 250-39119 Transfer In - CIP Fund (24,377.00) 119-9915-49250 Transfer Out -Trails Fund (24,377.00) 250-5510-46411 Street Improvement Projects (40,320.00 250-39118 Transfer In - CIP Fund (75.00 118-9915-49250 Transfer Out -AB2766 (75.00 250-5510-46412 Traffic M mt/Safet Projects 75.00 250-39118 Transfer In - CIP Fund 106,328.00 118-9915-49250 Transfer Out -AB2766 106,328.00 250-5510-46412 Traffic Mgmt/Safety Projects 106,328.00 250-39114 Transfer In - CIP Fund 38,716.36 114-9915-49250 Transfer Out - General Fund 38,716.36 250-39120 Transfer In - CIP Fund 44,569.26 120-9915-49250 Transfer Out -Trails Fund 44,569.26 250-5510-46413 Transportation Infrastructure 83,285.62 REASON FOR REQUEST: 1) Additional Carryover for Residential & Collector Rehab - Area 4 (Project #01416) 2) Carryover Adjustment for Morning Canyon Reconstruction (Project #24414) 3) Carryover adjustment for Neighborhood Traffic Mgmt Program (Project #22316) 4) Additional Carryover for Traffic Signal Infrastructure - Year 1 (Project #24914) 5) Additional Carryover for Lemon Ave Interchange - ROW (Project #23313) APPROVAL REQUIREMENTS REQUESTED BY DATE DEPARTMENTALAPPROVAL DATE FINANCE APPROVAL DATE DEPUTY CITY MGR APPROVAL DATE CITY MANAGER APPROVAL DATE CITY COUNCIL APPROVAL- DATE CITY OF DIAMOND BAR BUDGET ADJUSTMENT REQUEST EXHIBIT B -PAGE 3 OF 5 FY 16/17 BA # ACCOUNT NUMBER ACCOUNT DESCRIPTION INCREASE DECREASE ADJUSTED BUDGET 250-39113 Transfer In - CIP Fund 64,310.00 113-9915-49250 Transfer Out - Prop C 64,310.00 250-5510-46420 Miscellaneous Improvements 64,310.00 250-39001 Transfer In - CIP Fund 2,300.00 001-9915-49250 Transfer Out - General Fund 2,300.00 250-5510-46420 Miscellaneous Improvements 2,300.00 250-39111 Transfer In - CIP Fund 30,575.00 111-9915-49250 Transfer Out - Gas Tax 30,575.00 250-5510-46420 Miscellaneous Improvements 30,575.00 REASON FOR 1) Additional Carryover for DBB/BCR Intersection Enhancement (Project#26315) 2) Additional Carryoverfor DBB/Grand Ave. Clock (Project#26416) 3) Carryover Adjustment for Design of Two Monument Signs (Project #26516) APPROVAL REQUIREMENTS REQUESTED BY DATE DEPARTMENTALAPPROVAL DATE FINANCEAPPROVAL DATE DEPUTY CITY MGR APPROVAL DATE CITY MANAGER APPROVAL DATE CITY COUNCIL APPROVAL -DATE CITY OF DIAMOND BAR BUDGET CARRYOVER REQUEST From FY: 2015-2016 EXHIBIT B -PAGE 4 OF 5 To FY: 2016-2017 BCR # ACCOUNT NUMBER FUNDING SOURCE ACCOUNT DESCRIPTION CARRYOVER REQUEST AMOUNT Project 25514 (250) Rec Trails Grant Construction of Steep Canyon Trail/Loop (11,134.00 Project 25514 (124) Park Dev Fund Construction of Steep Canyon Trail/Loop 9,609.71 Project 25316 (001) General Fund Install Trail Map Panels 16,500.00 Project 25416 (124) Park Dev Fund Construct Pantera Park Trail (75.00 Project 25217 (124) Park Dev Fund Des/Con Peterson Park Play Equip 21,020.00 35,920.71 REASON FOR REQUEST: Adjustment of Carry Over of Appropriations for Capital Projects in Progess at 6/30/16 REQUESTED BY FINANCE APPROVAL CITY MANAGER APPROVAL 77Zi�q_1�7x�1111:�7 ` DATE DEPARTMENTAL APPROVAL DATE DATE DEPUTY CITY MGR APPROVAL DATE DATE CITY COUNCIL APPROVAL DATE CITY OF DIAMOND BAR BUDGET ADJUSTMENT REQUEST EXHIBIT B -PAGE 5 OF 5 FY 15/16 w ACCOUNT NUMBER ACCOUNT DESCRIPTION INCREASE (DECREASE) ADJUSTED BUDGET 250-31821 Recreation Trails Grant 11,134.00) 250-39124 Transfer In - CIP Fund 9,609.71 124-9915-49250 Transfer Out - Park Dev Fund 9,609.71 250-5310-46415 Park Improvements 1,524.29) 250-39001 Transfer In - CIP Fund 16,500.00 001-9915-49250 Transfer Out - General Fund 16,500.00 250-5310-46415 Park Improvements 16,500.00 250-39124 Transfer In - CIP Fund (75.00) 124-9915-49250 Transfer Out - Park Dev Fund 75.00) 250-5310-46415 Park Improvements (75.00 250-39124 Transfer In - CIP Fund 21,020.00 124-9915-49250 Transfer Out - Park Dev Fund 21,020.00 250-5310-46415 Park Improvements 21,020.00 REASON FOR REQUEST 1) Carryover Adjustment for Construction of Steep Canyon Trail (Project #25514) 2) Carryover Adjustment for Trail Info Panels at Each Trailhead (Project #25316) 3) Carryover Adjustment for Construction of the Pantera Park Trail (Project #25416) 4) Carryover Adjustment for Design/Construction of Peterson Park Play Equipment (Project #24217) REQUESTED BY FINANCE APPROVAL CITY MANAGER APPROVAL APPROVAL REQUIREMENTS DATE DEPARTMENTALAPPROVAL DATE DATE ASST. CITY MGR APPROVAL DATE DATE CITY COUNCIL APPROVAL- DATE CITY OF DIAMOND BAR BUDGET ADJUSTMENT REQUEST - 6/30/2016 EXHIBIT C FY 15116 ACCOUNT NUMBER ACCOUNT DESCRIPTION INCREASE (DECREASE) ADJUSTED BUDGET 001-4050-40010 Finance - Salaries 4,300.00 386,625.00 001-4090-42130 General Gov't - Equi Rental 1,600.00 2,100.00 001-5310-40010 Comm Svcs Admin - Salaries 15,500.00 234,317.00 001-5551-40010 Engineering -Salaries 15,700.00 125,219.00 123-9915-49001 TransferOut- GeneralFund 2,235.41 43,145.41 250-39116 Transfer In - CIP Fund 21,280.43 1,103,315.43 116-9915-49250 TransferOut- TrafficMitigation 21,280.43 131,445.43 250-5510-46420 Misc Improvements 21,280.43 3,701,474.69 Project 22813 510-4081-47210 Self Ins - Insurance Deposits 105,925.50 406,834.50 REASON FOR REQUEST: 1) To adjust the FY 2015-16 Finance Dept General Fund salary expense due to less staff time spent on transit related activity 2) To adjust the FY 2015-16 General Gov't budget for higher than expected costs for rental equipment 3) To adjust the FY 2015-16 Community Services Admin budget for the unanticipated payout of accrued leave 4) To adjust the FY 2015-16 Engineering budget due to less staff time charged to Prop C related activities 5) To adjust the Prop A Safe Parks budget for an additional amount transferred to the General Fund 6) To appropriate additional funds for the Grand Ave Enhancement project APPROVAL REQUIREMENTS REQUESTED BY DATE DEPARTMENTAL APPROVAL DATE FINANCE APPROVAL DATE ASST. CITY MGR APPROVAL DATE CITY MANAGER APPROVAL DATE CITY COUNCIL APPROVAL -DATE CITY COUNCIL Agenda # s .1 Meeting Date: September 20, 2016 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana er TITLE: ADOPT RESOLUTION 2016 -XX, REATING THE GENERAL PLAN ADVISORY COMMITTEE (GPAC) AND ESTABLISHING COMMITTEE RULES & PROCEDURES RECOMMENDATION: Adopt. FINANCIAL IMPACT: None. BACKGROUND: State law requires California cities and counties to adopt and periodically update a General Plan. The General Plan is a technical planning document that identifies the goals, objectives, and policies to guide an agency's land use decisions for a period of approximately 20 years from its date of adoption. Diamond Bar's General Plan was adopted in 1995, and since then, nearly all of the document's goals, objectives, and policies have been implemented. With the City's progress and maturation over the past 20 years, contemporary strategies are necessary to address current and future challenges and set the vision for the next two decades. At the June 21, 2016 meeting, the City Council approved a contract with Dyett & Bhatia to serve as the City's primary consultant for the General Plan update process. On August 10, 2016, a joint special meeting of the City Council and Planning Commission was held to kick off the process. At this meeting, the City Council and Planning Commission directed staff to commence the public outreach and engagement component of the update by establishing a General Plan Advisory Committee (GPAC). The GPAC is a temporary ad-hoc advisory committee of Diamond Bar residents formed by the City Council for the purpose of providing key public input, discourse, and recommendations on the General Plan during the update process. Upon receiving City Council direction, the GPAC member application and committee information was posted on the front page of the City's website and made available at City Hall, with additional announcements on the City's social media accounts and DB Connection newsletter. DISCUSSION: The attached resolution formally establishes a fifteen (15) member GPAC made up of Diamond Bar residents and/or business owners, with three (3) members nominated by each member of the City Council. Members of the Planning Commission are not eligible, however the Council may choose to appoint no more than one member of the Parks & Recreation Commission and one member of the Traffic & Transportation Commission to the GPAC. Similar to the process for selecting City Commissioners, it is recommended that the City Council formally approve the nominations via a majority vote. The resolution provides that the GPAC will not meet after the transmission of the draft General Plan to the Planning Commission unless the City Council determines to seek further input from the GPAC on any particular General Plan item. Upon adoption of the General Plan by the City Council the GPAC will be dissolved. The resolution also sets forth rules and procedures for the GPAC, including: • Role of the GPAC. The role of the GPAC is to provide insight on the diverse interests, opinions, and expectations of the residents of Diamond Bar. GPAC members must maintain a community -wide perspective as they identify critical issues, develop recommendations, and serve as ambassadors to the community at large for purposes of the General Plan update and associated documents. GPAC members should represent the community at large and not that of a particular individual, group or interest. The recommendations of the GPAC will be conveyed to the Planning Commission and City Council via staff report. As an advisory committee, the GPAC has no authority to approve, deny, or modify the draft or final versions of the General Plan. • Decorum. Establishes that GPAC members should be open to and respectful of opposing viewpoints, work to build consensus, and provide constructive alternatives in the event of disagreement with the direction of the committee. Members should not represent personal views as those of the GPAC unless the GPAC has voted affirmatively on the issue. • Political Activities. GPAC membership should not be used by members as a platform for political activities. • Public Notice. Establishes that all meetings of the GPAC shall be held pursuant to the Ralph M. Brown Act. Members of the public shall be provided the opportunity to speak on agenda items and matters relevant to the General Plan. Establishes a five (5) minute limit for each public speaker, in line with current City Council procedure. • Quorum. Defines a quorum as a majority of GPAC members. • Officers. Establishes procedures to name a GPAC Chairperson and Vice Chairperson. • Meeting Procedure. Establishes parliamentary procedures, with the Community Development Director as parliamentarian. GPAC actions shall be -determined by a majority vote of the GPAC membership in attendance at the time of the vote. • Minutes. Establishes the use of summary minutes (like those currently in use by the City Council). • Conflict of Interest. Establishes that GPAC members should excuse themselves from participating in any matter before the committee in which they have a direct financial interest or where personal or professional allegiance cannot be set aside for fair consideration of the issue. • Member Participation. Reinforces the commitment required of GPAC members. Member Attendance. Establishes that punctual attendance at all members is expected. Members missing two or more meetings may be removed from the GPAC. Vacancies. Establishes a procedure for City Council members to fill vacant or abandoned seats. 6 Interaction With Staff and Consultants. Establishes that the City's Community Development Director as the staff liaison to the GPAC. Questions, concerns and inquiries of GPAC members about the General Plan should be directed to the staff liaison for proper response. GPAC members should not attempt to direct the actions of any City department, staff member, or consultant. The development of an effective General Plan cannot be achieved without public participation. A GPAC will ensure that a diverse group of Diamond Bar residents with a variety of opinions and ideas provides key recommendations to the Planning Commission and City Council throughout the process. Therefore, staff recommends the City Council adopt the attached resolution, creating the GPAC and establishing committee rules and procedures. Prepared by:%� Greg Gubman, Community Development Director RESOLUTION NO. 2016 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR CREATING THE GENERAL PLAN ADVISORY COMMITTEE (GPAC) AND ESTABLISHING COMMITTEE RULES & PROCEDURES WHEREAS, the General Plan is the City of Diamond Bar's most important planning tool, serving as the long-term blueprint for all City land use decisions and governance; and WHEREAS, the City's General Plan was adopted in 1995 and the document's goals and objectives have been substantially completed; and WHEREAS, the City Council of the City of Diamond Bar wishes to update the General Plan to develop a long-term vision and contemporary strategies for the community's current and future challenges; and WHEREAS, the City Council of the City of Diamond Bar desires resident involvement in the process of developing an updated General Plan; and WHEREAS, the creation of a General Plan Advisory Committee (GPAC) is an appropriate and effective means to foster resident involvement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AS FOLLOWS: SECTION 1. Creation of General Plan Advisory Committee (GPAC). A General Plan Advisory Committee (GPAC) is hereby created to serve as an ad hoc, temporary advisory body to the Planning Commission and City Council in the preparation of an updated General Plan. SECTION 2. Eligibility. Any Diamond Bar resident or owner of a Diamond Bar -based business, with the exception of elected members of the City Council or appointed members of the City's Planning Commission, shall be eligible for appointment to the GPAC by the City Council. No more than one member of the Parks & Recreation Commission and one member of the Traffic & Transportation Commission may be appointed. SECTION 3. Appointment of GPAC Members. The GPAC shall be made up of fifteen (15) members, with three (3) to be nominated by each member of the City Council. Nominations must be ratified by majority vote of the City Council. GPAC members serve at the pleasure and discretion of the City Council. SECTION 4. Tenure. The GPAC will dissolve upon adoption of the General Plan by the City Council, but will not meet after the transmission of the draft General Plan to the Planning Commission for consideration unless requested by the City Council. SECTION 5. Rules & Procedures. a) Role of the GPAC. The role of the GPAC is to provide insight on the diverse interests, opinions, and expectations of the residents of Diamond Bar. GPAC members must maintain a community -wide perspective_ as they identify critical issues, develop recommendations, and serve as ambassadors to the community at large for purposes of the General Plan update and associated documents. GPAC members should represent the community at large and not that of a particular individual, group or interest. The recommendations of the GPAC will be conveyed to the Planning Commission and City Council via staff report. As an advisory committee, the GPAC has no authority to approve, deny, or modify the draft or final versions of the General Plan update. b) Decorum. Members are expected to be open to opposing viewpoints and work cooperatively and objectively to reconcile differences and build consensus. In the event that a member does not agree with the direction taken by the GPAC, it is expected that the member will remain respectful and offer a constructive alternative for the record. GPAC members shall not represent personal views as those of the GPAC unless the majority has voted affirmatively on the issue. c) Political Activities. GPAC members should not use their appointment as a platform to conduct political activities. d) Public Notice. Pursuant to the Ralph M. Brown Act (Act"), all GPAC meetings will be open to the public and noticed in accordance with such Act. Meetings shall be held at a regularly established time and place in a facility that accommodates all interested members of the public that wish to attend. Members of the public will be provided the opportunity to speak on any regular agenda item at the time it is discussed and any relevant non -agenda item during an established public comment period. A five (5) minute per speaker time limit will apply to all public speakers. e) Quorum. A majority of GPAC members will constitute a quorum. f) Officers. By majority vote, the GPAC may elect a Chairperson and Vice Chairperson. Upon election, the Chairperson shall be responsible for managing the meeting and facilitating constructive discussion. In the absence of the Chairperson, the Vice Chairperson shall temporarily assume the role of Chairperson. In the event that the Chairperson's seat is vacated, the Vice Chairperson shall become Chairperson and the GPAC shall select a new Vice Chairperson by majority vote. g) Meeting Procedure. GPAC meetings shall operate in a parliamentary style with the Community Development Director serving as parliamentarian. GPAC actions shall be determined by an affirmative majority vote of a quorum. Speaker time limits shall be established to ensure equal participation among members. h) Minutes. A City staff member will be designated to serve as GPAC Recording Secretary. Following each meeting, summary minutes shall be produced. Minutes will be placed on a following meeting's agenda for review and approval by the GPAC. i) Conflict of Interest. GPAC members shall remove themselves from all discussions or votes in which they have a direct financial interest or where personal or professional allegiance cannot be set aside to allow fair consideration of the issue at hand. j) Member Preparation. Appointment to the GPAC is a commitment. Members must adequately prepare for each meeting and be prepared to discuss agenda items and make timely recommendations to ensure the process moves forward according to the adopted schedule and budget. k) Member Attendance. Punctual attendance is required of GPAC members at each of the nine (9) expected meetings. Members shall notify City staff of expected absences prior to the scheduled meeting. GPAC members with two or more unexcused absences may be subject to removal from the GPAC at the discretion of the City Council. 1) Vacancies. In the event of a vacancy on the GPAC, the nominating Council Member may nominate a replacement. The nominated replacement must be ratified by majority vote of the City Council. m) Interaction With Staff and Consultants. The Community Development Director is the staff liaison to the GPAC. All inquiries, questions, and/or concerns should be directed to the Community Development Director. GPAC members may not become involved in the administration of City departments or programs nor direct City staff or consultants to initiate programs, studies, or policy. SECTION 5. This resolution may be amended at any time by action of the City Council. PASSED, APPROVED AND ADOPTED THIS 20th DAY OF SEPTEMBER 2016. Nancy A. Lyons, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on 20th day of September, 2016, by the following vote: AYES: NOES: ABSENT: ABSTAINED: ATTEST: Tommye A. Cribbins, City Clerk City of Diamond Bar COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager` Agenda # 8.2 Meeting Date: September 20, 2016 AGENDA REPORT TITLE: CITY COUNCIL APPOINTMENT OF GENERAL PLAN ADVISORY COMMITTEE (GPAC) MEMBERS RECOMMENDATION: Ratify. FINANCIAL IMPACT: None. BACKGROUND: With the establishment of the General Plan Advisory Committee (GPAC) and GPAC Rules & Procedures, the City Council must now appoint members to the body. According to the Rules & Procedures approved by the City Council, GPAC appointees must be Diamond Bar residents or own a Diamond Bar -based business. Members of the City's Planning Commission are not eligible; however, one member of the Parks & Recreation and one member of the Traffic & Transportation Commission may be appointed. Each City Council Member may nominate three members to the 15 -person GPAC, with a majority vote of the City Council required to ratify the nominations. Each member of the City Council has provided their nominations as follows: M/Lyons MPT/Lin C/Herrera C/Low C/TnGarg Teruni Evans David Busse LarryBlack Chin Liu MehendLee Mao Cind Liu Am Harbin Victor Ramirez Brian WoMark St. Amant Tony Torng Gil Rivera Paul Sherwood Joyce It is recommended that the City Council consider the nominations and ratify the appointments. Prepared By: Greg Gubman, Community Development Director D�A1IOh'D B9I� VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK j1 / FROM:DATE: ADDRESS: PHONE: hh (opt] 1) �� ) (Optional) ORGANIZATION: %s3t``"41c\ �r I)12-- AGENDA#/SUBJECT: rkAlC allim4% m I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature' 1 This document is a public record subject to disclosure under the Public Records Act. TO: CITY LEE�RK]�� J FROM: DATE: ADDRESS: PHONE: (Optio)al) (Optional) ORGANIZATION: AGENDA#/SUBJECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. I ignature This document is a public record subject to disclosure under the Public Records Act. TO: CITY CLERK FROM: IK -AoV ScinawiJ cL DATE: ����4 ADDRESS: PHONE: (Optional) O ti ORGANIZATION: fIWA� AA ao� � 5i�'PI F�onal) AGENDA#/SUBJECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. �v Signature This document is a public record subject to disclosure under the Public Records Act. TO: CITY CLERK FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: M DATE: &zc 4 PHONE: f (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature