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HomeMy WebLinkAbout09/22/2016 PRC Agenda - Regular Meeting20 UP -I- I 21810 Copley Drive Chairperson Dave Grundy Vice -Chair Manisha Sulakhe Commissioner Lew Herndon Commissioner Kim Hsieh Commissioner Benny Liang Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title // of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Windmill Room. and encourages you to do the same. City of Diamond Bar -.�,ARKS AND RECREATION COMMISSIOV MEETING RULES PUBLIC INPUT The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called onthe calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themsehes in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a)the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted b least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060 between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. orFriday. Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060 General Information (909)839-7060 CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THE WINDMILL ROOM at Diamond Bar City Hall — 1st Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — L3 Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 19FA 4 M [grel N 111:4;k�# �"l J ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, HSIEH, LIANG, VICE -CHAIR SULAKHE, AND CHAIRMAN GRUNDY MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. il 91 �71 ;z;il Tuesday, October 4 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Thursday, October 13 — Senior Excursion — Queen Mary; Glory Days Tour — Level 3 — 9:30am — 4:30pm — Departs DBC @ 9:30am Saturday, October 15 — Barktober — 9:00am — 1:00pm — Bark Park at Pantera Park — 738 Pantera Dr, Diamond Bar Tuesday, October 18 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Tuesday, October 25 — DB4Youth and DB4Youth "In Action" Meeting - 6:00pm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Thursday, October 27 — Senior Dance — DBC Spooktacular Party — 6-9:00pm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Thursday, October 27 — Parks and Recreation Commission Meeting - 7:00pm The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar Monday, October 31 — Fall Fun Festival — 4:30 — 8:30pm — Heritage Park — 2900 S. Brea Canyon Road, Diamond Bar 1.1 Approval of Minutes for July 28, 2016 Regular Meeting 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation — Day Camp - Alison Meyers, Recreation Coordinator 2.2 Maintenance Report — Anthony Jordan, Parks & Maintenance Superintendent 1. Power Point Presentation — Park Walk Through 2.3 CIP Projects — Ryan McLean, Assistant City Manager 1. Diamond Canyon Park 2. Stardust Park/Peterson Park Play Equipment 2.4 List of pending Commission requests — Ryan McLean, Assistant City Manager 3. OLD BUSINESS — None :129:4,141:1 ��. 1 10 =z UAeJ=W]�zER+I 1 .1 0 Ke N N 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. �Tl 13 R0 I V Z MN CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 JULY 28, 2016 CALL TO ORDER: Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Liang led the Pledge of Allegiance. Present: Commissioners Lew Herndon, Benny Liang, Vice Chair Manisha Sulakhe and Chair Dave Grundy Absent: Commissioner Kim Hsieh was excused. Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Monique Saliu, Recreation Coordinator, and Debbie Gonzales, Administrative Coordinator MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the June 23, 2016 Regular Meeting. Upon motion by C/Hemdon, seconded by VC/Sulakhe, Regular Meeting Minutes of June 23, 2016 were approved as presented with C/Liang abstaining and C/Hsieh being absent. 2.1 Recreation Program Update — RS/Murphey C/Hemdon asked if 162 baseball participants was typical of past years and RS/Murphey responded she believed it was about 20 less than last year. Numbers have been declining each year. Chair/Grundy said the 4th of July Blast was a wonderful event and the fireworks were fantastic. His family sat toward the back and were unable to hear the announcements and asked RS/Murphey to consider better PA JULY 28, 2016 PAGE 2 P&R COMMISSION system coverage for next year. RS/Murphey asked if Chair/Grundy could hear the band and he responded that he could but it was not very loud. RS/Murphey said she would add it to her list. 2.1.1 PowerPoint Presentation -Diamond Bar Center Update — RC/Saliu C/Hemdon said it appeared that the shortfall on the facilities is about $1.4 million per year including payment on the bonds. ACM/Ryan responded yes and that the bond payment is approximately $850,000 this year which is not included in the reported expenditures. VC/Sulakhe asked if the projectors that come down covers the stage and RC/Saliu responded that it covers the back portion of the stage. VC/Sulakhe said she has had people tell her that it does not work well because when an artist is performing both things cannot be done at the same time. The options she offered were that they could have side screens. RS/Murphey said that the new screen will not come down as far. VC/Sulakhe said she was talking about the position of the screen which is almost at the edge of the stage. If someone is performing the orchestra is not seen. She wanted to know if the screen could be moved back and RS/Murphey said there were no plans to move it back. The issue is that the further back the screen is the closer in people have to sit to be able to view what is on the screen because of the pillars. VC/Sulakhe asked if there could be two screens, one in the front and one at the back. RS/Murphey said staff could look into the matter. VC/Sulakhe said she was asked about hanging items and what should she tell people about what is allowed. RS/Murphey responded that people should talk with RC/Saliu to get their decorations approved. She can help them come up with options for their decorations which have to be approved. RC/Saliu said that decorations are supposed to be free-standing to prevent damage to surfaces that will increase expenditures. If people wish to hang items 3M command strips are allowed because they do not leave residue on the walls. It depends on the weight of the item. 2.2 Maintenance Report — PMS/Jordan 2.2.1 Introduction of City Operation and Maintenance Manual — Parks, Facilities and Equipment — PMS/Jordan. Chair/Grundy asked if this was a new or updated plan and PMS/Jordan responded that it is new. ACM/McLean stated that this is a new document that was a joint effort between the City Manager's Office and the Public Works JULY 28, 2016 PAGE 3 P&R COMMISSION Maintenance Division. It is a digest for the basic maintenance standards the City has (cliff notes version). The City is in the process of completing a full revision of the technical specs which is the document that gets into the length of the grass and specific types of service in the maintenance plan. The goal is to create a full maintenance strategic plan that will include Inventory of Amenities, Replacement Schedule, and detailed Schedules for Maintenance for every facility, with the goal being to stay on top of the maintenance program, to be proactive, and to budget accordingly for future years to make sure funds are available for these projects. For example, the maintenance staff has secured a citywide roof maintenance inspection plan that looks at all of the roofs on all of the City's facilities (City Hall, Diamond Bar Center, picnic shelters, etc.) and identified which will need upgrades in the coming years. Part of the Diamond Bar Center is scheduled in the CIP this year. He anticipates that other pieces will be brought forward to the Commission for its information as they become available. VC/Sulakhe talked about including all standards (Federal and State) and contractor checkoff lists in the manual and ACM/McLean explained that the City has all of those documents, some of which are standalone documents that are outside of this particular document. The City has an IIPP. The ADA is a separate federal act that falls outside of this. As far as the scope of work, it is included with each of the contracts the City has for maintenance of each facility. When referencing technical specs he referred to those types of things and the City is revising the specs that have been in place since 2007. They will be updated and more specific technical specs will be included with each of the contracts that go for those services. VC/Sulakhe said she believed that those should be referenced at the end of the document. C/Hemdon said he did not see any reference to the sprinkler system fertilization program. PMS/Jordan said there is no reference to the fertigation program. This is something that is being done in-house. The City has a contractor that is doing it but in terms of specification, there is no specification requiring the landscape contractors to do it. C/Hemdon asked if he could get a contact list for all of the City's vendors and PMS/Jordan responded "yes." C/Hemdon asked if it was cost-effective to get more solar panels for facilities. JULY 28, 2016 PAGE 4 P&R COMMISSION VC/Sulakhe suggested the manual contain a disclaimer about the City's Fertigation program and its guidelines. ACM/McLean said staff would attempt to include as much information as possible. He reiterated that this document is a "digest" and not all of the technical specs. When there are technical items such as the Fertigation System it would be included in the specs under that specific contract. Again, the City will be revising its specs and there will be a lot more detailed information. This document contains the "basic standards" for the City's parks and what they are expected to look like and the types of maintenance that is done on a regular basis. The detailed items and specifics of those detailed items will be included in the "specs" document. C/Herndon said the document reflects a great deal of work and he is happy to see such a document and thanks to staff for their diligence. Chair/Grundy felt it was a great document that reflects a great deal of work and it is a very valuable document. He appreciates that staff put this together and he plans to go through it to help educate him about what is done on a periodic basis. 2.3 CIP Projects — ACM/McLean 2.3.1 Stardust Park Improvements/Peterson Park Play Equipment Approximately $300,000 of the Stardust portion of this project is funded with a Prop A grant which means the City must complete the project to get the reimbursement by the end of December 2016 which makes Stardust the highest priority project. As of yesterday, the Plans, Specs and Bid Docs were available to contractors that wish to bid. Bid opening is scheduled for August 9 provided the City gets a responsible bidder that meets all of the qualifications. Staff will evaluate the bids and make its recommendation to the City Council on August 16. If approved, the contract will move forward and the project will begin construction after Labor Day with completion mid to late November, weather providing. This project involves replacement of the play equipment, ADA access improvements, drainage and landscaping and new tables, benches and drinking fountain. Peterson Park is replacement of the play equipment and the rubberized safety surfacing. C/Hemdon asked if swings would be included at Stardust Park and ACM/McLean said that swings were intended to be a part of Longview North mini -park and is a separate project in the CIP. JULY 28, 2016 PAGE 5 P&R COMMISSION 2.3.2 Longview Park South Improvements This project is very similar to the Stardust project and includes replacement of play equipment, pour -in-place safety rubberized surfacing, ADA accessibility improvements, landscape improvements as well as benches, tables and drinking fountain. This was originally bundled with Stardust and Peterson but a partial component of this project is funded with CDBG Funds which have specific reporting requirements that tend to stretch the project timeline and given the very tight deadline for the Stardust project and the Prop A grant needing to be done by December the Public Works Director made the decision to separate out the Longview Park Project. Plans and specs are available for this project and the department is in the process of prioritizing the projects. He anticipates this project will begin in the later second half of this Fiscal Year and will likely be bundled with other CDBG funded projects in the CIP program. 2.4 List of pending Commission requests — ACM/McLean 2.4.1 Recommendation to redo drainage at Stardust As noted, the Stardust project includes landscaping and drainage improvements. C/Hemdon asked that this and the next item about the Ballfield Lights in Sycamore Canyon Park be removed from the pending list. 2.4.2 Request for breakdown of the number of events at the Diamond Bar Center annually. Staff is now in the very beginning process of conducting a full Diamond Bar Center use analysis which includes looking at the use of every room in the building. Staff will be compiling the total hours available, the total hours used and break it down by event type. This will be the first attempt in the history of the facility to get a real good look at how the facility is used and use that data to try and learn more about the trends of use, type of events, where the City may be missing out on potential uses, etc. Every attempt will be made to complete the Use Analysis during this fiscal year. 2.4.3 Request for additional lighting at the Diamond Bar Center near the rear entrance to the kitchen. Staff is developing in-house options for lighting at that particular area. One of the concerns is the proximity to the generator and the electrical panels and whether implementing this option would attract more use toward those areas given that safety distance needs to be maintained. JULY 28, 2016 PAGE 6 P&R COMMISSION 2.4.4 Investigate the possibility of irrigating Sycamore Canyon Park with water from the creek at the park. This is a difficult project because there are significant environmental barriers when dealing with a blue -line creek. The City would have to overcome significant environmental standards, determine if the creek had measurable impact (sufficient water flow) throughout the year, create storage facilities, have pump transfer and irrigation lines, etc. Based on initial review, staff believes the cost would outweigh the benefits because of the lack of flowing water. At this time, staff does not believe it is an option to irrigate the park with water from the creek. C/Hemdon asked that this item be stricken from this report. 2.4.5 Request for additional fencing between Brea Canyon Road and the play area at Diamond Canyon Park. Fencing was included as an original component in the original plans for the park and at some point the fencing was not included in the final plans. That said, PMS/Jordan has been working closely with the project manager from Lennar, the housing project and park developer and they have provided verbal confirmation that there will be fencing in the area near the playground and staff will continue working with Lennar to make sure it happens. PMS/Jordan said that the item was noted on the punch list when the walkthrough was completed. Lennar is currently designing the fence so as not to interfere with the irrigation that is in place. C/Hemdon said he appreciated that this would be taken care of. 2.4.6 Request for City staff to research grant applications for lights at ballfields. Staff has done some preliminary work and will continue to do so until information can be provided to the Commission. 2.4.7 Request for information on the Diamond Bar Center annual bond payment and duration of the Bond Issue. As previously stated, the payment of $860,606 is budgeted for Fiscal Year 2016-17. The Bond Issue runs through 2033. In 2011 the City refinanced the bond to take advantage of the record low interest rates at that time. 2.4.8 Request for annual Diamond Bar Center revenues Covered by staff under Item 2.1. He reiterated that the expenditures noted in the Revenue and Expenditure presentation do not include the bond payment which comes from the Debt Service Fund. JULY 28, 2016 PAGE 7 P&R COMMISSION C/Hemdon stated that Items 2.4.7 and 2.4.8 have been answered and can be removed from the list as well. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Herndon thanked staff for their work. He is always proud to be associated with this Commission and he appreciates the reports which help the Commission to understand what is going on in the City. He believes that Chair/Grundy requested information and updates on the Pony League Field situation when available and asked if that item should be on the Request for Information sheet. He is interested in more information on the item as well. ACM/McLean stated that as he reported at the last meeting, there is no change to the Pony League field situation. Staff has reviewed the data that came back from the City's polling consultant which indicated that it was "not feasible" for 2016. The voter appetite for such a measure was not evident and so as of this time the Council has yet to determine whether there might be any future options available. C/Hemdon noted there was a Closed Session about the fields and asked if there was anything from that meeting that could be elaborated on and ACM/McLean responded that as reported by the City Manager, there was no reportable action from the Closed Session. C/Liang thanked staff for their work on the Operations and Maintenance Manual which provided a great overview. VVC/Sulakhe thanked staff for their reports and the manual which is a good overview and is a static document. It is a good document for the Commission and Parks and Recreation Department but it would be a good idea to provide a copy for the rest of the City. She had a good trip. She took seven flights in 15 days traveling to Mumbai, Nepal, Frankfurt, and Los Angeles. Chair/Grundy thanked staff for all of the reports and the effort put forth. Great job! The 4th of July Blast was very successful and enjoyable. ADJOURNMENT: C/Herndon moved, C/Liang seconded to adjourn the meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 7:58 p.m. JULY 28, 2016 PAGE 8 P&R COMMISSION The foregoing minutes are hereby approved this day of )2016. Respectfully Submitted, RYAN MCLEAN, SECRETARY Attest: DAVE GRUNDY, CHAIRMAN TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: September 14, 2016 MEETING DATE: September 22, 2016 The Fall 2016 Guide is available online at www. Diamond BarCA..qo . The Guide has been mailed to Diamond Bar residents and is available at the Diamond Bar Center, City Hall and Heritage Park. Contract Classes —The Fall season began on August 27 and will conclude on December 2. As of September 14, there are 417 students enrolled, with 267 available classes. Classes popular this month include; Tennis for all ages, Zumbini, Pilates, Junior karate, Harmony Aikido, Baby Ballet, Jazzercise and Ballet Bar. WOMIUM = Tiny Tots -- Tiny Tots fall session, "Acorns and Apples!" started on Monday, August 22 and ends November 10. Both classes are full. Plans are set for the fall excursion to the Enchanted Pumpkin Patch in Brea for Friday, October 14 at 10 am. The Holiday Mini Session is four weeks this year. It begins on Monday November 14 and ends on December 16 with a week off for the Thanksgiving Holiday. DB 4Youth "In Action" -- DB 4Youth met for their regular monthly meeting on Tuesday, August 30. Thirteen volunteered for the Drive Electric event on September 10 at the AQMD. This was the fourth year they have participated, helping in all areas of the event including handing out City of Diamond Bar items and monitoring electric vehicles open to the public. Diamond Bar Day at the LA County Fair is on Thursday, September 15. Eighteen youth are signed up to ride in the two electric, trackless trains in the Community Day Parade and three youth are planning to work the FairKids Expo in the morning. They will hand out paper fans to the students coming through from local elementary schools. The youth also have plans to do a food drive at Albertson's on Diamond Bar Blvd on one of two dates, September 17 or September 24. Summer Day Camp -- A financial summary and evaluation are attached. Adult Basketball -- The fall season is set to begin on September 18. Games are played at Diamond Bar High School and Lorbeer Middle School. The season is set to conclude with championship games on December 4. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $21 per week for the officials. Adult Volleyball -- The adult volleyball program plays at South Pointe Middle School on Mondays. There are currently 12 participants registered for the session which ends on November 21. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Skate Park -- The skate park is averaging 11 users per hour on weekdays, with 10 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8arn - Dusk on the weekends. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 13 participants), Thursday (average of 10 participants), and Sunday (average of 11 participants) evenings. Open play takes place from 6-1 Opm on Tuesdays, Thursdays, and Sundays. Youth Baseball -- There are currently 107 participants registered for the 2017 youth basketball program. The season begins with a skills evaluation day on Saturday, December 5 for children ages 6-14. An officiating clinic will be held for recreation staff on Saturday, December 10. Games begin January 7, 2017 and continue until March 11, 2017. Children ages 4-8 & 13-14 will play at South Pointe Middle School, while children ages 9-12 will play at Mt. Calvary Lutheran School. The $89 registration fee includes a jersey, trophy, and ten games. Volunteer coaches are being accepted and reviewed to assist with this program. San Diego, November 6 -- We will fall back in time at the Fall Back Festival and Historic Children's Street Faire presented by the Gaslamp Quarter Historical Foundation in San Diego on November 6. There will be an abundance of historical demonstrations and interactive activities, contests, and entertainment stages. The whole family can enjoy free food and fun activities like gold mining, pony rides, blacksmith demonstrations, and more! Excursion includes festival admission, roundtrip transportation and a snack all for $35/person. Some activities and food may have a fee and are at the expense of the participant. Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center, Heritage Park and City Hall. The classes vary from computer to exercise and fine arts. Most of these classes are filled to capacity. The fall session began on August 29 and will conclude December 12. Senior Seminars 9/12 Balance and Stability -- 8 participant 9/19 Question on special need plans -- 3 participants 9/30 Reverse Mortgage -- 1 participant Senior Activities and Services ® Bridge every Wednesday -- 8-10 per session ® Mahjong every Wednesday -- 40 per session average ® Bingo every Tuesday and Friday -- 180 per session average. ® Complimentary Legal Services -- 5 appointments were booked for September September 22 — Italiano Senior Dance -- Currently 57 seniors are signed up for the Italiano Night. Tiscareno's is providing the food and the ever popular Keith Johnson Entertainment will provide the music. Evergreen Senior Club -- The Evergreen Senior Club will hold their quarterly birthday celebration at the Diamond Bar Center on September 19th Their expected attendance is 300 seniors. The festivities include lunch, performances and birthday cake. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: The Diamond Bar Senior Citizen's Club has 347 members. They meet each Tuesday with approximately 171 at each meeting at the Diamond Bar Center this month. ® The Diamond Bar Evergreen Club has 345 members. They hold classes throughout the week at the Diamond Bar Center. ® The Diamond Age Seniors has 205 members. They meet each Monday, Wednesday, and Friday. ® The Sunshine Seniors has 810 members on their books; 230 attend their programs on a regular basis this month. They meet the second and fourth Sunday of each month and every Saturday morning. ® The Super Diamond Age Seniors has 209 members. They meet each Tuesday, Thursday, and Friday. Senior Excursions Sept 15 — Diamond Bar Day at the Fair — Trip cancelled due to low enrollment. Sept 22 — Pala Casino — This trip currently has 36 seniors registered. The trip cost is $22 and everyone will receive a $5 incentive from the casino. Concerts/Movies in the Park Financial summary and evaluation attached. Diamond Bar Day at the Fair — Thursday, September 16 -- The day's activities will include: Fair Kids Expo, Community Parade, Community reception and Hometown Hero Presentation. This year Diamond Bar will honor Jeanette Shapiro (senior), Debbie Avila -Mott (adult), and Cyrus Hung (youth) as its hometown heroes. In addition, the Diamond Ranch High School Stylus Singers will perform at the community reception which will once again be held in the Court of the Redwoods. Barktober Fest — Saturday, October 15, 2016 -- Planning for this event is well underway with 15 vendors already signed up for participation in the expo. In order to participate vendors have agreed to bring free dog treats to pass out at their booth so participants can trick or treat around the vendor fair. Doggie games will also be a crowd pleaser; an MC has been scheduled to help operate this portion of the event. Games will include, bobbing for hot dogs, lick a plate, best kisser and doggie limbo. Volunteers from DB4 Youth and recreation staff will help coordinate each game and pass out prizes to the winners. For additional information please contact Recreation Coordinator Tarazon at 7067. Fall Fun Festival -- It will be all treats -no tricks at the City's annual Fall Fun Festival taking place Monday, October 31 from 4:30pm to 8:30pm at Heritage Park. Parents are encouraged to bring their children ages 2 to 8 to enjoy a scare -free Halloween filled with crafts, games, prizes and picture -taking opportunities. Admission is free; however participation in games or crafts requires the purchase of a $5 punch card (good for 10 games). Veterans Day Recognition Ceremony — Save the Date! -- The City of Diamond Bar and City Council will host this annual event on Wednesday, November 9, 2016 at the Diamond Bar Center from 9am-1 1 pm. Diamond Bar Center -- The Diamond Bar Center was the location for a total of 43 private, business and non-profit rentals during the month of August. There were 16 church rentals, 2 seminars/meetings, 2 recitals, 1 retirement party, 1 BUNCO fundraiser, 1 school district welcome lunch and 4 birthday parties. There were also 8 weddings, 1 anniversary party, 1 high school reunion, 1 garba, 1 graduation party, 1 engagement party, 1 toast masters meeting, 3 bridal suite, and 1 engagement party. A total of $61,707.25 in rental fees was collected during the month of August for Diamond Bar Center rentals. In August 2015 a total of $63,645.40 was collected. Heritage Room -- There have been 7 rentals of Heritage Park Community Center for the month of September. Rentals include 3 church rentals, 1 fundraiser, 2 baby showers and 1 birthday party. Total revenue for these rentals is $1,580.00. The revenue for September 2015 was $900.00. Pantera Room -- There has been 2 rental of the Pantera Park Community Center for the month of September. Rental was for a 1 Full Moon Festival and 1 birthday party. Total revenue for these rentals is $390.00. The revenue for September 2015 was $635.50. Picnic Reservations -- As of September 10, 2016 there have been 24 picnic reservations made for the month of September. There have been 4 at Ronald Reagan, 1 at Peterson, 7 at Pantera Park, 3 at Heritage, and 9 at Sycamore Canyon Park. The revenue of these picnic rentals is $735.00. The revenue for September 2015 was $775.00. Program Evaluation and Financial Summary Program Title: 2016 Summer Day Camp Date: September 1, 2016 Evaluation Prepared by: Alison Meyers, Recreation Coordinator Program Overview The City of Diamond Bar's Summer Day Camp is an eleven week recreational program that takes place at Heritage Park from lam to 6pm, Monday -Friday. Children ages 6-12 experience a safe, well monitored environment that also includes two excursions per week, one pool or hike trip, plus daily activities such as arts and crafts, indoor and outdoor sports and activities. Camp fees also include a T-shirt for wear on excursion days. Planning & Staff Training Beginning in November, the Recreation Coordinator and Day Camp Specialist began the planning process, which includes development of weekly themes and activities, booking of excursions and transportation, and part-time camp staff training and development. Staff also used this time to evaluate the previous year's program and make adjustments and improvements. To encourage high staff performance and readiness, training begins in January. Trainings include the Playworks program, which focuses on respect and inclusion in the community. Staff training also includes full day trainings that cover staff responsibilities, child abuse procedures, child development, the development of new games and crafts, and first aid, CPR, AED and bloodborne pathogens. Participation and Financial Impact Registration was opened to Diamond Bar residents in March and opened to non-residents in April. The 2016 program reached 98.3% capacity (1,081 of 1,100 spaces available), with 81.4% of all participants being Diamond Bar residents. 20% of all participants chose to register via the City's website. Program revenues are generated through weekly registration fees. Each 55 -hour week (with the exception of the four-day Memorial Day and 4th of July holiday weeks) costs $165 per participant, which equates to a cost of $3 per hour per participant. Participant fees generated revenues of $176,062 offset by direct expenditures of $165,715, resulting in a total surplus of $10,347. The surplus revenues can be used to account for the months of staff time attributed to program planning and preparation that are not accounted for in the direct expenditures amount listed above. Session Resident Non -Resident Total Participants Revenue Week 1 69 20 89 $13,705 Week 2 78 21 99 $16,103 Week 3 76 24 100 $16,300 Week 4 74 20 94 $15,510 Week 5 86 14 100 $16,500 Week 6 68 30 98 $14,830 Week 7 96 5 101 $16,533 Week 8 77 24 101 $16,566 Week 9 76 22 98 $16,170 Week 10 96 5 101 $16,565 Week 11 84 16 100 $16,500 Total 880 201 1,081 $176,062 Program Evaluation and Observations 1. Participation Levels & Start Date For the first time, the Day Camp program began in May immediately following the dismissal of the schools for the summer. This early start resulted in the lowest participant levels of the session. Staff believes this can be attributed to families choosing vacations and/or other activities as opposed to camp during the first week out of school. With local school districts now releasing students for the summer much earlier than in the past, staff recommends reducing the program to a 10 -week period that begins one week after the end of the school year. 2. T-shirt Purchases Because campers attend multiple excursions each week, many wish to purchase additional T-shirts. To provide better and more convenient service and to maintain compliance with the City's cash handling policy, this option will be made available at the Diamond Bar Center or online at the time of registration rather than at the camp facility. 3. Heat Safety Policy With extreme heat at times during the summer, staff implemented a heat safety policy. The policy establishes safety procedures and modifies activities based on temperature thresholds. This policy was a successful addition to program procedures and will be expanded upon next year. 4. Transportation The transition to a new bus transportation provider proved to be successful. Buses were timely, well-maintained, and the company's administration worked with staff to have the same bus drivers on a weekly basis. This resulted in an improvement over past year's transportation providers. 5. Staffing Staff will begin recruitments earlier in the year to ensure staffing levels are in place well enough in advance to conduct full trainings and prepare adequately. Program Title: Concerts/Movies in the Park Date: September 9, 2016 Evaluation Prepared by: Andee Tarazon, Recreation Coordinator Event Overview — Concerts in the Park The 26th Annual Summer Concert in the Park Series was held at Sycamore Canyon Park from 6:30pm-8:00pm every Wednesday night starting June 15 and continuing through August 3 (no concert July 6). Each week the event featured a live band, food concessions provided by local non- profit organizations, City sponsored information booths, and children's activity area. The July 27th concert "Hot August Night"- a tribute to the Neil Diamond was sponsored by the Diamond Bar Community Foundation who donated $2,000 towards this event. On August 3rd, concertgoers participated in Diamond Bar Night Out where they received an opportunity to meet the men and women that keep Diamond Bar safe. The Los Angeles County Sheriffs and Fire Departments were on site to promote programs and educate the community on how they could help keep Diamond Bar a great place to live, work and play. Concerts provide a fun and entertaining environment where adults and children of all ages can dance and sing along to their favorite songs. There is no admission to attend and free shuttle service is provided from the Diamond Bar Golf Course to Sycamore Canyon Park. Event Overview — Movies under the Stars Movies under the Stars operated at dusk following each concert. For the past ten years attendees have been asked to simply turn their chairs around and enjoy the Diamond Bar inflatable big screen. The crowd was kept entertained during the transition from concerts to movies by commercials prepared by the City's Public Information Department. The commercials featured up -coming special events, emergency preparedness information and snapshots in the community. All movies were rated PG with a running time between 80 to 140 minutes. The company used to provide the movie licensing was Swank Motion Pictures, which has the largest non -theatrical movie selection in the United States. The inflatable screen which was purchased in 2006 has a projection surface of 20ft x 1 1ft with of frame size of 26ft x 20ft. Staffing was provided by full and part-time employees from the Parks and Recreation and Public Works Departments. Traffic and crowd control support was provided by the Los Angeles County Sheriff's Departments. AMR ambulance transportations was also on site to provide first responder coverage. There were no participant injuries reported throughout the series. The City's Volunteen program assisted with the operation of each concert and the transition between concerts and the movies. Approximately eleven volunteens attended each concert to help assist staff with set-up and tear down, operate the children's craft area, monitor playgrounds, assist patrons on and off the shuttles and pass out promotional materials. The volunteens were a vital part of the operational success at each concert. In order to prepare for this series of events multiple City departments had to coordinate months in advance for vital equipment evaluation, logistical layout and event implementation. It is crucial to ensure that all the equipment necessary to facilitate the events are in working order such as the movie screen and projector, speakers and power cords. The evaluation of the equipment must take place in advance with enough time to order replacements if necessary. Band selection and contract agreements are completed by February. The selection of bands and movies is a time consuming project. Staff spends hours listening to band demos and reading movie reviews to select the perfect pairings for Diamond Bar. The success of the concert and movies series is attributed to the preparedness of staff, attention to details and the communication between City Departments and outside agencies. Financial Impact The Concerts in the Park and Movies under the Stars series is a free public event that generates no revenue besides the $2,000 donation provided by the Diamond Bar Community Foundation. As outlined in the attached financial summary, the total direct cost of the entire series is $52,659.59 with an average cost of $7,522.79 per concert/movie event. The largest financial impact came from the concerts in the park account that incurred the cost of the bands, sound services, vertical banners and special event insurance. In addition, personnel services do not fully account for all the related cost, due to planning taking place months in advance. The following is an annual expenditure comparison. Fiscal Year General Fund and Prop A Expenditures 2016/17 $52,659.59 2015/16 $57,101.59 2013/14 $38,917.50 2012/13 $39,522.75 2011/12 $36,093.27 2010/11 $35,195.33 2009/10 $34.056.00 61110 : h X91 Following the event, staff conducts a self-evaluation to identify areas in which the event can be further improved. This year's recommendations included: 1 . Operate concert/movie series in conjunction with WVUSD & PUSID summer breaks. 2. Look into changing DVD equipment to blu-ray equipment for Movies under the Stars series. 3. Consider utilizing food trucks for concessions instead of non-profit organizations due to the lack of participation from non -profits during the summer. 4. Secure adequate staff from contractors for custodial services to monitor restrooms and park during event. 5. Advertise handicapped parking procedures on City website. � r �s 9 > C' 1, I gM R W Wk, I syr ,� SLP" �yY Y t'; E Film- I 'ej E t -AW M Sir k7xx" W, -, �, to, w 0- w ME= f „».s"k�",gyp �7 'm� � .? -� �" CITY OF DIAMOND BAR Concerts/Movies in the Park Financial Summary 2016 Projected General Fund Expenditures $ 48,114.59 Actual General Fund Expenditures Actual Prop A Expenditures Actual Revenue Total Direct Expeditures $ 42,609.59 $ 12,050.00 $ 2,000.00 $ 52,659.59 PERSONNEL SERVICES $ 10,672.70 Projected Expenditures - $11,593.59 Part- Time (001.6350.40030) Event (3) CS Leader 11 - 62 hours @ $12.32 (3) CS leaders - 62 hours @ $10.81 (5) CS Workers - 62 hours @ $10.11 Office Assistance (1) CS Leader 11 - 25 hours @ $12.32 (1) CS Lerder - 25 hours @ $10.81 Full - Time (001.5350.40020) Event (1) CS Coordinator (OT) - 42 hours @ $47.13 Personnel Services (001-5350-40000) Worker's Compensation (40083) @ 3.0% Medicare (40085) @ 1.45% Social Security (40085) @ 6.2% $ 7,436.28 $ 2,291.52 $ 2,010.66 $ 3,134.10 $ 340.65 $ 181.05 $ 159.60 $ 1,979.46 $ 292.69 $ 141.46 $ 482.16 $ 1,979.46 916.31 OPERATING SUPPLIES (001.5350.41200) $ 1,992.97 Projected Expenditures - $2,375.00 Propane $ 150.00 Table Covering & Skirting $ 800.00 Crafts $ 491.64 Supplies $ 459.47 Movie Supples $ 91.86 PRINTING (001.5350.42110) $ 1,040.00 Projected Expenditures - $1,075.00 Flyers/Promo $ 790.00 Ad Design $ 250.00 CONCERTS IN THE PARK (001.5350.45305) $ 25,203.92 Projected Amount - $29,375.00 Bands - 7 Concerts $ 9,000.00 Sound System - 7 Concerts $ 4,500.00 Concessionaire Reimbursements $ 1,437.92 Special Event Insurance $ 2,970.00 Banners/ Signage $ 5,202.75 AnnudA8CAP $ 66925 Annuo|BK8| $ 889.00 Annual SESAC $ 755.00 CONTRACT SERVICES (001.5350.45300) $ 3,700.00 Projected Amount - $3,700-00 Movie Rentals $ 3,700.00 PROP A TRANSIT (1112.5350.45310) $ 12,050.00 Projected Amount - $11,000.00 CITY OF DIAMOND BAR Summer Day Camp FINANCIAL SUMMARY 2016 Projected General Fund Expenditures $ 158,667.00 Projected Prop A Expenditures $ 30,000.00 Projected Revenue $ 159,000.00 Difference $ 333.00 Actual General Fund Expenditures $ 137,461.17 Prop A Expenditures $ 28,264.00 Actual Revenue $ 175,672.00 Difference $ 38,220.83 REVENUE SOURCES Total Revenue: 175,672.00 Projected Amount - $159,000 2016 Week Resident Non Total 1 69 20 89 $ 13,705.00 2 78 21 99 $ 16,103.00 3 76 24 100 $ 16,300.00 4 74 20 94 $ 15,510.00 5 86 14 100 $ 16,500.00 6 68 30 98 $ 14,830.00 7 96 5 101 $ 16,533.00 8 77 24 101 $ 16,566.00 9 76 22 98 $ 16,170.00 10 96 5 101 $ 16,565.00 11 84 16 100 $ 16,500.00 Total Actual Revenue $ 175,282.00 Misc/T-Shirts/Late Fees $ 390.00 Personnel (40020) Total Expenditure: $ 73,855.00 Projected Amount - $83,421.60 Specialist $ 10,286.00 Part Time Staff $ 63,569.00 Personnel Services (40000) Total Expenditure: $ 7,865.56 Projected Amount - $8,884.40 Worker's Compensation (40083) @ 3.% $ 2,215.65 Medicare (40085) @ 1.45% x $ 1,070.90 Social Security (40085) @ 6.2% $ 4,579.01 Operating Supplies (41200) Total Expenditure: $ 7,724.00 Projected Amount - $10,481.50 Arts & Crafts Supplies Durable Supplies Consumables Participant T -Shirts Staff Lunches $ 1,921.00 $ 1,930.00 $ 2,771.00 $ 1,102.00 Admissions (42410) Total Expenditure: $ 44,941.00 Projected Amount - $49,724 Excursion Fees $ 44,941.00 Printing (42110) Total Expenditure: $ 775.61 Projected Amount - $9,109 TNT 775.61 Contract Services (45300) Total Expenditure: $ 2,050.00 Projected Amount - $4,300 Conflict Resolution Training 2,050.00 Education and Training (42340) Total Expenditure: $ 240.00 Projected Amount - $765 Training Prop A Expenditure (112-5350-45310) Total Expenditure: $ 28,264.00 Projected Amount - $30, 000 Bus Transportation $ 28,264.00 TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: SEPTEMBER PARKS REPORT DATE: 9/14/16 MEETING DATE: 9/22/16 During the previous month, the Public Works Maintenance Staff has been working on various tasks throughout the City. The following is a brief recap key maintenance items completed. Diamond Bar Center ® Re-lamped twenty two (22) light fixtures throughout the facility. Replaced seven (7) lighting ballasts. Replaced one (1) battery back-up emergency ballast. ® Installed new water faucet in the Pine room. ® Diagnosed and attempted to repair ice machine. Found bad computer control panel. Ordered new machine. • Performed preventative drain maintenance in restroom lavatories. Un- clogged sink in upper women's room. ® Removed temporary test lights in upper men's room. i ® Performed maintenance and repair on carpet cleaner including installation of new batteries, ® Performed preventative maintenance in men's room urinals. Replaced three (3) urinal flush valves in upper and lower men's restrooms. ® Replaced eight (8) faucet valves in the kitchen and unclogged one (1) sink drain. ® Worked on LED retrofit lighting project in GVBR. ® Keyed and installed a new cabinet lock at the front desk. ® Serviced water feature weekly (contractor). Drained cleaned and filled water feature additionally as needed. ® Replaced toilet seat cover dispenser in upper men's room. ® Prepped facility for touch-up painting. ® Repaired women's room door. ® Re -set filters in GVBR AV projector. • Inspected and tested wheel chair lift. ® Performed monthly emergency generator test. Passed. ® Performed monthly exterior lighting maintenance. (Best) Heritage Par ® Welded new chain onto parking lot bollard. ® Replaced padlocks as needed. ® Performed park/playground inspections. ® Painted fire control backflow device. Longview North Mini -park ® Performed Park/playground inspections. Longview south Mini -park ® Performed Park/playground inspections. Maple Hill Park ® Painted to remove graffiti from playground playhouse. • Performed Park/playground inspections. ® Applied muriatic acid to urinal drains. Pantera Park ® Replaced damaged belt swing in playground. ® Performed park/playground inspections. Peterson Park ® Repaired drinking fountain adjacent to field #1. ® Performed park/playground inspections. Ronald Reagan Park ® Repaired gate lock to women's restroom. ® Performed park/playground inspections. • Applied muriatic acid to urinal drains. Summiltridge Park/DBC ® Painted blue lettering in monument signs, Sycamore Canyon Park ® Assisted with setup and operation of Tiny Tot excursion to the park. Washington Park ® Troubleshooting inoperative park light. City Hall/Library ® Cleaned monument sign and bollards. Sprayed for spiders and insects. ® Arranged and supervised the replacement of an evaporator coil for the 90 ton air handler on the west side of the roof (three days). ® Installed new Diamond Bar history panel in the City Hall lobby. ® Repaired hot water recirculation pump restoring hot water to City Hall restrooms. ® Replaced microwave oven in lower kitchen. • Installed pipe insulating foam in server room and adjacent hallways. ® Performed monthly emergency generator test. Passed. ® Re-lamped thirteen (13) light fixtures in the City Hall spaces and two (2) lights in the Library spaces. ® Replaced four (4) ballasts in the City Hall spaces. ® Performed monthly carpet cleaning in City Hall spaces. ® Performed monthly exterior lighting maintenance. (Best) Citywide ® Wash, fuel and service City vehicles. Inspected fire extinguishers and first aid kits at all City Facilities. Re- stocked as needed. ® Removed "Concerts in the Park" banners. Park Walkthrough Schedule The Parks and Maintenance Superintendent will be performing park walkthroughs monthly commencing on the Monday two weeks prior to the Parks and Recreation Commission meeting. Walkthroughs will have mid-morning start times. Start times and dates will be flexible to accommodate any Commissioners who would like to attend. Inspection locations may change as issues or new projects arise that may be of interest to the Commission. Please review the schedule below and feel free to contact me with any questions or concerns. The schedule will be as follows: January (Com. Lew Herndon 1.18.16) Paul C. Grow/Lorbeer Middle School February Summitridge Park March Sycamore Canyon Park April (Chairman Grundy 4.19.16) Heritage Park May Maple Hill Park June District 39 Mini -Parks July Ronald Reagan/Starshine August Grandview Trail/Summitridge Trails September Pantera Park October (Com. Lew Herndon 10.6.16) Washington Street Park November Peterson Park December (Com. Hsieh 4.20.16) Sycamore Canyon Creek/Trails To: Honorable Chairman & Members of the Parks & Recreation Commission From: Ryan McLean, Assistant City Manager Date: September 22, 2016 Re: Parks CIP Update Diamond Canyon Park Diamond Canyon Park is in the final stages of construction. On Saturday, December 3, 2016, the Mayor and City Council will hold an event dedicating the park to the Diamond Bar community. Detailed event information will be forthcoming. The construction of Diamond Canyon Park extended beyond anticipated schedules due to unforeseen delays in bridge -related project review and approvals by the County and the completion of mandatory electrical infrastructure construction work by Southern California Edison. In the meantime, ntime, project developer Lennar continued with the installation of other park components, including playground equipment, landscaping, benches and tables, etc. This led to the appearance that the project was complete and sitting unopened for months, when in fact the bridge and electrical work have been outstanding. The bridge, electrical construction, and monument signage was placed in mid-September and Lennar and City staff are now working through the remaining punch list items, including the placement of wrought iron fencing to enclose the playground area along Brea Canyon Road. Staff anticipates these punch list items will be complete in the next month with the landscaping establishment period and equipment warranty period to follow. See photos on the following page. Diamond Canyon Park ® Page 2 Stardust Park Improvement Project Work began September 6th. The playground equipment area has been demolished and work on the drainage improvements is underway. Barring any unforeseen delays, the project is expected to be complete and open to the public in late November. Peterson Park Playground Equipment Work also began September 6th. The playground equipment area has been demolished and new equipment ordered. Upon receipt of the new equipment, installation will begin. Barring any unforeseen delays, the project is expected to be complete and open to the public in November. � ;1, 0 M -,, 1' I REQUESTS FOR INFORMATION / ACTION — 2016 UPDATED — September 22, 2016 Meeting Date Request Requested By / Respondent/ Commissioner's Name Status 02.27.14 Commission would like to review Heritage GRUNDY Ryan Park "special needs" input before the McLean conceptual plans have been finalized to verify "special needs" listed in the plan. Upon commencement of the redesign of Heritage Park, staff will bring forward options for the Commission for review and comment. 04.24.14 Concern was raised by residents about the GRUNDY Ryan need for additional stairs at the dog park. McLean Stairs are a component of the Pantera Park Trail project. The design component has been completed and the project is anticipated to be under construction by early November with an expected March completion date. Request for trail descriptions to be placed at HSIEH Ryan the base of each trail. McLean Final designs have been created and will be sent to the manufacturer this month, with installation expected later this year. 04.23.15 For future consideration — a sidewalk HSIEH Ryan installation project at the Diamond Bar McLean Center from the Summitridge Drive entrance to the top. Staff is considering a revision to the design of the gate to accomplish this access issue. 04.28.16 Request for a breakdown of the number of HSIEH Christy events (i.e., weddings, quincenieras) held at Murphey the DBC annually. Staff continues to conduct research of all DBC events and compile data. Upon completion, the analysis will be brought to the Commission for their information. 04.28.16 Request for additional outdoor lighting at the SULAKHE Anthony DBC near the rear entrance to the kitchen by Jordan the generator. This project requires more intensive work than originally anticipated, now requiring a standalone public bid and contract to complete. This work is not budgeted in FY 2016-17 and will be revisited upon completion of other ongoing priority capital improvement projects. 04.28.16 Request for additional fencing between Brea HERNDON Ryan Canyon Road and the play area at Diamond McLean Canyon Park to better protect the children. Staff and the developer are working on the punch list items, including the fencing. The fence posts are now installed with the wrought iron fencing to be installed shortly. The fence will be installed prior to the park dedication ceremony scheduled for December 3. 06.23.16 Request for signage on Pantera Park trail HSIEH Ryan directing walkers from the trail back into the McLean dog park. No update at this time. 06.23.16 Request for city staff to research grant HERNDON Alison applications that could be used for the Meyers installation of lights at ball fields. Staff has not yet discovered any eligible sources but will continue to monitor. 06.23.16 Request for updated trails map. GRUNDY Alison Meyers Staff will produce an updated trails map with the completion of the currently under -construction Pantera Park trail. 07.28.2016 Inquiry about the feasibility of installing HERNDON Ryan solar panels at City facilities. McLean The City has installed solar panels on the roof of the City Hall/Library building. Future solar projects may be considered during renovation of existing facilities and/or new construction.