HomeMy WebLinkAbout080216 - Regular MeetingCity of
Diamond
City Council Agenda
Tuesday, August 2, 2016
6:30 p.m. Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Nancy A. Lyons Jimmy Lin
Mayor Mayor Pro Tem
Carol Herrera Ruth M. Low Steve Tye .
Council Member Council Member Council Member
City Manager James DeStefano • City Attorney David DeBerry • City Clerk Tommye Cribbins
Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are
available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability
as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item; please
contact the City Clerk at (909) 839-7010 during regular business hours.
In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar
requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a
City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting.
Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at
www.CityofD!amondBar.com
Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and
encourages you to do the some.
AWN
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are
broadcast live on Time -Warner Cable Channel 3 and Frontier ROS television Channel 47. You are
invited to attend and participate.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the
time the item is taken up by the Council. In addition, members of the public may, during the Public
Comment period address the Council on any Consent Calendar item or any matter not on the agenda
and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a
speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should
be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The
Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity
of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may
address the Council only once on an agenda item, except during public hearings, when the
applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of
the meeting may result in the speaker being removed from the Council chambers.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted
in the City's regular posting locations, on DBTV Channel 3, Time -Warner Cable Channel 3, ROS
television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is
available for review during the meeting, in the foyer just outside the Council chambers. The City
Council may take action on any item listed on the agenda.
ACCOMMODATIONS FOR THE DISABLED
A cordless microphone is available for those persons with mobility impairments who cannot access
the podium in order to make a public comment. Sign language interpretation is available by providing
the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010
between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video tapes of meetings: (909) 839-7010
Computer access to agendas: www.ci.diamond-bar.ca.us
General information: (909) 839-7000
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
August 2, 2016
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA:
Next Resolution No. 2016-30
Next Ordinance No. 05(2016)
6:30 p.m.
Mayor
Cantor Paul Buch,
Temple Beth Israel
Council Members Herrera, Low, Tye,
Mayor Pro Tem Lin, Mayor Lyons
Mayor
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Presentation by Bob Cruz with Southern California Gas Company — State
of the Utility.
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business
hours.
AUGUST 2, 2016 PAGE 2
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Concerts in the Park — August 3, 2016 — 6:30 p.m. - 8:00 p.m. — Cold Duck
(70's and Top 40) Diamond Bar Night Out! - Sycamore Canyon Park,
22930 Golden Springs Drive. (Last Concert).
5.2 Movies Under the Stars — The Good Dinosaur - August 3, 2016 —
Immediately following the Concert — Sycamore Canyon Park, 22930
Golden Springs Drive.
5.3 Planning Commission Meeting — August 9, 2016 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.4 Traffic and Transportation Commission Meeting — August 11, 2016 —
Windmill Community Room, 21810 Copley Drive.
5.5 City Council Meeting — August 16, 2016 — 6:30 p.m., AQMD1Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR:
6.1 Waive reading in full of all ordinances and resolutions and adopt the
Consent Calendar.
6.2 City Council Minutes:
(a) Study Session of July 19, 2016.
(b) Regular Meeting of July 19, 2016.
Recommended Action: Approve.
Requested by: City Clerk
6.3 Traffic and Transportation Commission Minutes — Regular Meeting of
June 9, 2016.
Recommended Action: Receive and File.
Requested by: Public Works Department
AUGUST 2, 2016 PAGE 3
6.4 Ratification of Check Register — Dated July 14, 2016 through July 27,
2016 totaling $1,497,926.11.
Recommended Action: Ratify.
Requested by: Finance Department
6.5 Treasurer's Statement — Month of June.
Recommended Action: Approve.
Requested by: Finance Department
6.6 Approval of Contract with the Regional Chamber of Commerce -
San Gabriel Valley for FY 2016/17 in an Amount Not -to -Exceed
$12,000.
Recommended Action: Approve.
Requested by: City Manager
6.7 Approval of Amendment No. 7 to the Contract with BrightView
Landscape Services, Inc. to Extend the Term of the Contract through
June 30, 2017 to Provide Landscape Maintenance Services at Nine
(9) City Parks, the Grounds of the Diamond Bar Center, the Football
Field/Slope at Lorbeer Middle School, and the Mesa Trail/Trail Head
at Sycamore Canyon Park, for a Total Contract Amount of $408,116
Including $25,000 for As -Needed Work in FY 2016-17.
Recommended Action: Approve.
Requested by: Public Works Department
7. PUBLIC HEARINGS: None.
8. COUNCIL CONSIDERATION: None.
9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
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Agenda #6.1
6.1 Waive reading in full for all ordinances and resolutions and adopt the
Consent Calendar.
There is no report for this agenda item.
Agenda No. 6.2(b)
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JULY 19, 2016
CLOSED SESSION: 5:30 P.M., Room CC -8 DOA[py
Public Comments on Closed Session Agenda — None
► • Conference with Real Property Negotiators
Pursuant to Government Code Section 54956.8.
Property: APN 8718-005 — Parcels 005, 006
23600 Sunset Crossing Road
Diamond Bar, CA 91765; and,
Parcels 007 and 008 (vacant property)
Agency Negotiator: James DeStefano, City Manager
David DeBerry, City Attorney
Negotiating Parties: City of Diamond Bar, YMCA and Pony League
Under Negotiation: Price and Terms of Payment
► Conference with legal counsel pursuant to
Government Code Section 549576.9(d) — Existing
Litigation.
• City of Gardena v. Regional Water Quality Control
Board
Los Angeles Superior Court Case No. BSI 56342
• Inland Oversight Committee v. City of Diamond Bar
Los Angeles Superior Court Case No. BS162663
Recessed Closed Session: 6:00 P.M.
STUDY SESSION: 6:02 p.m., Room CC -8
► Communication and Marketing Design Standards — Discussion and Action
Public Comments:
None
CALL TO ORDER: Mayor Lyons called the Regular City Council meeting
to order at 6:30 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
CM/DeStefano reported that during tonight's Closed Session three items were
discussed involving real property and existing litigation with no reportable action taken.
CM/DeStefano then reported that during the Study Session the City Council received a
presentation from the PIO staff recommending that the City look at developing a logo in
addition to its City's seal and expand upon the existing communication and marketing
JULY 19, 2016 PAGE 2 CITY COUNCIL
with new design standards for a logo. Council directed staff to pursue the effort,
consider options and bring the matter back to the City Council for further discussion
during a Study Session or City Council meeting.
PLEDGE OF ALLEGIANCE
INVOCATION:
provided the invocation.
ROLL CALL:
Lin and Mayor Lyons.
Mayor Lyons
Sr. Pastor Tim Park, Evangelical Free Church
Council Members Herrera, Low, Tye, Mayor Pro Tem
Staff Present: James DeStefano, City Manager; David DeBerry, City
Attorney; Ryan McLean, Assistant City Manager; Ken Desforges, IT Director; David Liu,
Public Works Director; Greg Gubman, Community Development Director; Dianna
Honeywell, Finance Director; Anthony Santos, Asst. to City Manager; Amy Haug,
Human Resources/Risk Manager; Cecilia Arellano, Public Information Coordinator,
Fabian Aoun, Assistant Engineer, and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Lyons and the City Council Members presented a City Tile to Sgt. Marc
Saunders upon his retirement from the Los Angeles County Sheriff's
Department.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Introduction of new employee Fabian Aoun, Assistant Engineer.
PWD/Liu introduced Fabian Aoun, Assistant Engineer who joined the
Diamond Bar family three weeks ago. Fabian comes to Diamond Bar from
one of the City's on-call engineering firms, David Evans & Associates.
Fabian has a Bachelor's Degree in Civil Engineering and a Minor in
Business Development from CalPoly Pomona. Fabian is a Diamond Bar
resident who grew up in the City and attended Diamond Point, Mount
Calvary and Diamond Bar High School prior to pursuing his college
degrees. As the Public Works Assistant Engineer, Fabian performs a
variety of office and field engineering work and provides assistance at the
Public Works counter. Welcome, Fabian, to the Diamond Bar family.
JULY 19, 2016 1PAGE 3 CITY COUNCIL
3. PUBLIC COMMENTS:
Pui-Ching Ho, Diamond Bar Library Librarian, spoke about upcoming library
events including a workshop for children ages 8-9 on the basic laws of motion
through art making "Art in Motion": Making a Rollercoaster Structure on
Thursday, July 21 at 2:00 p.m.(presented courtesy of Supervisor Don Knabe in
partnership with the Los Angeles County Arts Commission); a Minion Dance
Workshop on Monday, July 25 at 4:00 p.m. for children ages 5 and 6; and, a
Conductive Art workshop "Squishy Circuits" on Monday, August 1 at 2:00 p.m. for
children ages 10 to 11 (presented courtesy of Supervisor Don Knabe in
partnership with the Los Angeles County Arts Commission).
Daniel Luevanos, Ambassador for One Legacy/Donate Life, stated that One
Legacy and the Department of Motor Vehicles are celebrating 10 years of
partnership in registering donors with the DMV. Individuals can also register
through the website at www.donatelifecalifornia.org and se habla espanol
www.donevidacalifornia.orq Together, they have signed up over 13.2 million
future donors. He updated the City on recent Donate Life community events
throughout the US. Donate Life's mission is saving and healing lives through
organ, eye and tissue donation which comforts families that the organization
serves and inspires communities to donate life.
Dennis Liu said he and his family have enjoyed living in Diamond Bar except for
his neighbor's two barking dogs. For six months they have attempted to resolve
this issue with their neighbors but have been unable to do so without having to
contact the Inland Valley Humane Society (IVHS) in October 2014. After
following their instructions and supplying the IVHS with recorded information
there was no action taken because the employee was unable to witness the
barking. He presented a complaint letter signed by four of his neighbors
regarding the issue, cited code regarding barking dogs and asked the City to take
this issue seriously.
Candice Wang also spoke about the matter of barking dogs next door to their
home which is a nuisance for her family. In addition to the information offered by
her husband, two officers had personally witnessed loud and excessive barking
for more than 20 minutes on New Year's Day. On November 6, 2016 she called
911 again and officers again witnessed the loud and excessive barking for more
than 20 minutes. She believes that if the IVHS officer had done her job and
taken the word of the officers as witnesses she and her husband would not be
standing before the City Council this evening. The dogs' owner has been warned
by the Humane Society more than 10 times in the past two and one-half years.
She asked the City to interview police officer Mitchell and officer Dean and ask
them whether or not they witnessed the loud and excessive barking on two days,
look at the information provided on complaints that have been filed and take
appropriate action and help resolve this issue.
JULY 19, 2016 PAGE 4 CITY COUNCIL
4. RESPONSE TO PUBLIC COMMENTS:
ACM/McLean said he appreciated the comments from speaker Liu and his wife.
He has spoken with them on many occasions over a period of months regarding
this issue. Staff and Animal Code Enforcement arm of the IVHS has looked at
this issue on two separate occasions in two full investigations that included a
review of all of the documentation that the Liu family has provided and included
along with interviews with some of the neighbors. As a result of the two
investigations, IVHS officers determined that a nuisance does not exist. In light of
the comments the speakers have brought forward today staff will reconnect with
them and discuss any options that may remain for them on this issue.
MPT/Lin asked CA/DeBerry if under the City Code it is found that the owner of the
dog is in violation of the code, what remedies are available.
CA/DeBerry explained that because the City has contracted with the Humane
Society to enforce the City's Codes it is ultimately up to the Humane Society to
force the matter. Typically, if it resulted in a code violation it would be handled in
the criminal courts so the complainants would have to file a complaint against the
dog owners. There may be some actions that they could take prior to that time.
However, it sounds like the dog owners have been warned on several occasions
already which could lead to a criminal proceeding although it might be a
misdemeanor.
C/Tye said he agreed with the Liu's that he did not believe it would be reasonable
that they would be able to reach the Humane Society on a Friday or Saturday
night for a 30-40 minute episode of ceaseless barking. He believes the Liu's are
present this evening because there is a nuisance so the question is how to
resolve the matter and if there is an officer that witnessed the matter, the burden
is with the Humane Society to contact that person who was good enough to come
out and listen to what the Liu's are experiencing. He has been frustrated with the
Humane Society on occasion and would like to see them do a better job with a
situation like this.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Concerts in the Park — July 20, 2016 — 6:30 p.m. to 8:30 p.m. Yard Sale
(Classic Rock), Sycamore Canyon Park, 22930 Golden Springs Drive.
5.2 Movies Under the Stars — Inside Out — July 20, 2016 — Immediately
following the Concert, Sycamore Canyon Park, 22930 Golden Springs
Drive.
5.3 Planning Commission Meeting — July 26, 2016 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive
JULY 19, 2016 PAGE 5 CITY COUNCIL
5.4 Concerts in the Park — July 27, 2016 — 6:30 p.m. — 8:00 p.m. — Hot August
Night (Tribute to Neil Diamond), Sycamore Canyon Park, 22930 Golden
Springs Drive.
5.5 Movies Under the Stars — Mary Poppins — July 27, 2016 — Immediately
following the Concert — Sycamore Canyon Park, 22930 Golden Springs
Drive.
5.6 Parks and Recreation Commission Meeting — July 28, 2016 — Windmill
Community Room, 21810 Copley Drive.
5.7 City Council Meeting — August 2, 2016 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: C/Low moved, C/Herrera seconded, to approve the
Consent Calendar with the exception of Item 6.2 Council Meeting Minutes of
June 21, 2016 (correction on first page under Roll Call — changing the word
commissioner Low to Council Member Low); and, Item 6.12 for further discussion
pulled by C/Low. Motion carried by the following Roll Call vote:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
Herrera, Low, Tye, MPT/Lin, M/Lyons
None
None
6.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS
AND ADOPT THE CONSENT CALENDAR.
6.2 APPROVED CITY COUNCIL MINUTES — Regular Meeting of June 21,
2016 — As corrected.
6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MINUTES for the Regular Meeting of May 26, 2016.
6.4 RECEIVED AND FILED PLANNING COMMISSION MINUTES:
6.4.1 Regular Meeting of May 24, 2016.
6.4.2 Regular Meeting of June 14, 2016.
6.5 RATIFIED CHECK REGISTER — Dated June 16, 2016 through July 13,
2016 totaling $2,706,263.01.
6.6 APPROVED TREASURER'S STATEMENT — Month of May 2016.
6.7 APPROVED EXPENDITURES WITH DIVERSIFIED PRINTERS, INC.
FOR PRINTING SERVICES IN THE AMOUNT OF $61,800 PLUS A 10%
CONTINGENCY FOR A TOTAL NOT -TO -EXCEED AMOUNT OF $67,980
FOR FISCAL YEAR 2016-2017 AND AUTHORIZED THE CITY
MANAGER TO EXECUTE ANY NECESSARY DOCUMENTS FOR SUCH
JULY 19, 2016 PAGE 6 CITY COUNCIL
SERVICES.
6.8 APPROPRIATED $4,084 FROM THE GENERAL FUND RESERVES TO
THE FISCAL YEAR 2016-2017 CAPITAL IMPROVEMENT PROGRAM
BUDGET; ADOPTED RESOLUTION 2016-25: APPROVING PLANS AND
SPECIFICATIONS AND ESTABLISHING A PAYMENT ACCOUNT; AND,
AWARDED THE CONSTRUCTION CONTRACT FOR THE DIAMOND
BAR CENTER RESTROOM LIGHTING PROJECT TO TAMANG
ELECTRIC, IN THE AMOUNT OF $26,440, AND AUTHORIZED A
CONTINGENCY AMOUNT OF $2,644 (10% OF THE TOTAL
CONTRACT) FOR CONTRACT APPROVAL BY THE CITY MANAGER
FOR A TOTAL AUTHORIZATION AMOUNT OF $29,084.
6.9 EXONERATED SURETY BOND NO. 3892053 IN THE AMOUNT OF
$327,540 AND SURETY BOND NO. 389647S IN THE AMOUNT OF
$133,710 POSTED BY JCCL-SOUTH POINTE WEST, LLC, FOR
TENTATIVE TRACT MAP 63623 TO MITIGATE THE LANDSLIDE AT
THE LOCATION OF THE FUTURE LARKSTONE PARK AND THE
REHABILITATION OF LARKSTONE DRIVE.
6.10 APPROPRIATED $80,000 OF TRAFFIC IMPROVEMENT FUNDS TO
THE FISCAL YEAR 2016-2017 CIP BUDGET; ADOPTED RESOLUTION
2016-26: APPROVING PLANS AND SPECIFICATIONS AND
ESTABLISHING A PROJECT PAYMENT ACCOUNT; AWARDED THE
CONSTRUCTION CONTRACT FOR THE AREA 4 RESIDENTIAL AND
COLLECTOR ROAD MAINTENANCE PROJECT (BOUNDED BY CITY
LIMIT TO THE NORTH, CALBOURNE DRIVE/CITY LIMIT TO THE
WEST, PATHFINDER ROAD TO THE SOUTH, BREA CANYON
ROAD/SR57 FREEWAY TO THE EAST) TO ALL-AMERICAN ASPHALT
INC. IN THE AMOUNT OF $1,606,000 AND AUTHORIZED A
CONTINGENCY AMOUNT OF $92,247 (5.74% OF THE TOTAL
CONTRACT) FOR CONTRACT CHANGE ORDERS TO BE APPROVED
BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT
OF $1,698,247.
6.11 ADOPTED RESOLUTION NO. 2016-27: AUTHORIZING
PARTICIPATION IN THE NATIONAL INTERGOVERNMENTAL
PURCHASING ALLIANCE TO PURCHASE JANITORIAL SUPPLIES FOR
CITY FACILITIES FROM WAXIE SANITARY SUPPLY AS DISTRIBUTOR
FOR THE NETWORK SERVICES COMPANY, IN THE AMOUNT NOT -
Td -EXCEED $65,000 FOR FISCAL YEAR 2016-17.
6.13 APPROVED AGREEMENT WITH SIMPSON ADVERTISING, INC. FOR
SPECIALTY GRAPHIC DESIGN SERVICES IN A NOT -TO -EXCEED
AMOUNT OF $61,762 FOR FISCAL YEAR 2016-2017 WITH AN OPTION
FOR THREE (3) ONE-YEAR RENEWALS.
JULY 19, 2016 PAGE 7 CITY COUNCIL
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.12 UPDATED PROGRAM POLICIES FOR THE CITY'S HOME
IMPROVEMENT PROGRAM.
C/Low said that one of the primary goals of this revision is unfortunately as
a result of an individual who took advantage of this program. She asked if
there was an outstanding loan portfolio of this program and how many
homeowners this program served during the last fiscal year.
CM/DeStefano said he did not recall the number of homeowners served
by the program. At this time there are approximately 41 loans in play
representing about $327,000 of CDBG money.
C/Low said she was concerned that a homeowner who has a first or
second lien on their property should incur a criminal conviction for running
a drug house/grow house or by engaging in human and other trafficking or
other uses outside of the policy, would the City be able to insert language
that to make it automatic that at that point to demand that the loan be paid
in full.
CM/DeStefano said it can be done and a suggested a sentence to be
added to Page 12, Section 7 that would say that "failure to adhere to these
terms and conditions shall be grounds for the City to demand immediate
repayment of the HIP loan."
C/Low said she would like to make that addition to the policy.
CM/DeStefano stated that during the last fiscal year, the City supported
two homes with loans via the Home Improvement Program.
C/Low moved, C/Herrera seconded, to accept the updated program
policies for the City's Home Improvement Program with the following
addition to Page 12, Section 7 to read "failure to adhere to these terms
and conditions shall be grounds for the City to demand immediate
repayment of the HIP loan." Motion approved by the following Roll Call
vote:
AYES: COUNCIL MEMBERS: Herrera, Low, Tye, MPT/Lin,
M/Lyons
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
JULY 19, 2016 PAGE 8 CITY COUNCIL
7. PUBLIC HEARINGS:
7.1 ADOPT RESOLUTION 2016-28: ASSESSING A NUISANCE
ABATEMENT LIEN/SPECIAL ASSESSMENT, AGAINST 1162 CHISOLM
TRAIL DRIVE.
CM/DeStefano stated this is a Public Hearing regarding an Abatement
Lien and Special Assessment against property located at 1162 Chisolm
Trail Drive.
CDD/Gubman reported that the property in question is located at 1162
Chisolm Trail Drive which is in the Stonegate neighborhood off Grand
Avenue and Cahill Place. A recap of the Code Enforcement history on
this property includes documentation of property maintenance violations
beginning March 20, 2014. Shortly thereafter, staff learned that the owner
left the country due to health issues and that other family outside of the
country had initially assumed responsibility for maintenance of the vacated
home. Eventually, the maintenance stopped and the family contact no
longer responded to staff's attempts to communicate with him. The City
performed its first nuisance abatement on November 5, 2015 and on April
5, 2016, the City Council approved placement of a lien on the property in
the amount of $8,291 in order to recover the costs directly related to the
abatement process.
Staff has continued to monitor the overall condition of the property and
determined this past spring that a follow up abatement was necessary.
On May 17, 2016 the City obtained an Abatement Warrant and on May 19
the City's contractor performed a thorough cleanup of the weeds,
overgrowth and debris (as shown in the slide presentation). Once the
nuisance is abated, the City is authorized to seek fair compensation for
the expenses incurred in performing the abatement. The preferred
method is to impose a Special Assessment on the property that becomes
due with the property tax bill. For this property the assessment amount is
$5,821.57. The Resolution recommended for adoption provides an
itemized accounting and staff hours that were expended during the
abatement effort. The purpose of tonight's hearing is to present the City
Council with staffs accounting of the costs to the City which include
attorney's fees; allow representatives of the owner to be heard; and, then
for the Council to render its decision on whether or not to impose the
assessment and, if so, to set the amount to be assessed.
On July 5, 2016 staff sent the property owner notice of tonight's hearing
via Certified First Class Mail, physically posted notice on the property and
sent an email to the address used in prior communications. All attempts
to contact persons known to be affiliated ,with the property were met
without response.
JULY 19, 2016 PAGE 9 CITY COUNCIL
Staff will continue to monitor the subject property and perform additional
abatements as needed until the property has been sold for unpaid
delinquent assessments or the property owner's agents again voluntarily
recommend maintenance of the property.
M/Lyons opened the Public Hearing at 7:20 p.m.
With no one present who wished to speak on this matter, M/Lyons closed
the Public Hearing at 7:21 p.m.
MPT/Lin said he was puzzled about why the owner would not have hired
someone to maintain the property at a much lesser cost. He asked why
staff's time and charges equated to only $37.50 per hour which to him
seems very low and felt staff's time should be assessed at real value.
CDD/Gubman explained that staff's report includes the abatement cost
report which shows the fully loaded hourly rate which is the base salary
and additional costs of the employee's benefits. The hourly rate for the
Neighborhood Improvement Officer was tallied at $45.17 per hour; for the
Parks and Maintenance Superintendent it was 7 hours at $67.91 per hour;
and for the Community Development Director $106.46 per hour.
CM/DeStefano said he believed the confusion may rest on the fact that the
staff report indicates 32 hours of time at $1,538.74 and the item on the
screen says 41 hours. At this point, staff would recommend that the
Council move forward with the proposed action and staff will work on the
math and associated costs on future projects because to go back and try
to change the numbers now on this project and possibly the next project
would require that the process start over again.
C/Tye asked if the $5,821 would be added to the property tax bill.
CDD/Gubman responded that C/Tye was correct.
C/Tye asked if staff had verification that property taxes were being paid.
CDD/Gubman responded that the latest property profile showed no
delinquencies so it would appear that they are paying the property tax.
C/Tye asked if this entire amount would be on the next property tax bill or
split over two installments.
CDD/Gubman said his understanding is that it would be payable in two
installments.
JULY 19, 2016 PAGE 10 CITY COUNCIL
C/Herrera moved, C/Low seconded, to Adopt Resolution No. 2016-28:
Assessing a Nuisance Abatement Lien/Special Assessment, against 1162
Chisolm Trail Drive. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Herrera, Low, Tye, MPT/Lin,
M/Lyons
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7.2 ADOPT RESOLUTION NO. 2016-29: ASSESSING A NUISANCE
ABATEMENT LIEN/SPECIAL ASSESSMENT, AGAINST 21224 FIBRE
COURT.
CDD/Gubman stated that the Municipal Code authorizes him to declare
certain properties to be "public nuisances" and when a Declaration of a
Public Nuisance is made, the City is able to bypass the administrative
citation and criminal prosecution process, obtain an Abatement Warrant
and eliminate the nuisance. While this is not the appropriate course of
action taken for all property maintenance violations, the abatement
process is the tool we use when prosecution or other options would be too
heavy handed, time-consuming, or carry excessive upfront costs. This
property is located on the north side of the SR60 just to the southwest of
the SR57/60 confluence, south of Washington Street off of Lincoln
Avenue. Non-compliance with the City's property maintenance standards
at this property has been an ongoing Code Enforcement issue for several
years. In the past, the Neighborhood Improvement staff was able to
obtain voluntary compliance. After repeated efforts, however, more recent
efforts have been unsuccessful and the property is evidently abandoned.
On May 12, 2016 the City issued a Notice and Order to abate the
documented property maintenance violations. The notice was mailed via
First Class and Certified Mail to the property, address as well as, to
possible relatives throughout the country and the notice was physically
posted on the subject property. The notice stated that if the violations
were not abated within 10 days from the day of notice, the City would
complete the work with all related costs of work assessed against the
property. The City received responses from two relatives who stated they
had no contact with the property owner. The notice that was mailed to the
property address was returned marked "deceased." Staff subsequently
learned that this property is in tax default and is scheduled for a 2017 tax
sale.
On June 8, 2016 the City obtained an Abatement Warrant allowing it to
perform nuisance abatement on the property. City staff and contractors
entered the property on June 10, 2016 to perform the work authorized by
the Superior Court which included trimming all overgrown vegetation, and
JULY 19, 2016 PAGE 11 CITY COUNCIL
removal of all weeds as well as, dead and dying vegetation from the front,
side and rear yards. (Photos of the property prior to and after the work
was done were provided during the Public Hearing).
For this property, expenses incurred to execute the abatement totaled
$6,280.89 as summarized. The Resolution staff recommends for adoption
provides a fully itemized accounting of the staff hours that were expended
during the abatement effort. Staff is presenting the City Council with its
accounting of the cost to the City including attorney's fees and
recommending that the Public Hearing be opened, allowing property
owner representatives to be heard and render a decision on whether or
not to impose the recommended assessment.
On July 5, 2016 staff issued a written notice via Certified and First Class
Mail to the mailing address of the property owner and all known relatives
that the City would hold a Public Hearing this evening to consider placing
a special assessment on the property in the amount of $6,280.89 to
recover the full abatement costs as itemized in the cost report. In addition,
staff physically posted the property with the notice as shown in the
presentation. On July 1, 2016 the County Assessor declared the subject
property to be in default; however, the property will not be set for auction
until October 2017. While the County's property management decision
may undertake some limited maintenance actions during the tenancy of
the tax sale, the City may have to perform periodic abatements until the
property is sold.
M/Lyons opened the Public Hearing at 7:32 p.m.
With no one present who wished to speak on this matter, M/Lyons closed
the Public Hearing at 7:33 p.m.
MPT/Lin found disparity between the number of staff hours of 23 1/2 and
the slide that shows 37 hours.
CDD/Gubman explained that the slides for this and Item 7.1 had
typographical errors with tables that were carried over from previous
presentations and staff missed the hourly tally. The dollar amounts are
correct, however and the staff time hours are not. The staff report
contains the correct information.
C/Tye asked if the lien is the only mechanism that the City has to collect
its fee. If the City knows this property will be vacant until October 2017 is
there anything that can be done on a proactive basis rather than having to
go through procedures that involve incurring legal costs, etc. To
MPT/tin's point it would be less expensive for the City to send a gardener
to the property once a month.
JULY 19, 2016 PAGE 12 CITY COUNCIL
M/Lyons agreed with C/Tye and MPT/Lin and said if she was a neighbor
of the property she would be very upset that the property will be left to
deteriorate until October 2017. Would the City be able to put in a minimal
amount of landscaping?
CA/DeBerry explained to the Council that the problem is that in order to go
onto the property the City needs the Court's permission. For the City to go
onto the property to mow the lawn would be considered a trespass
because the City has no right to be upon the property. Staff could look at
the Code to see if additional costs that are being incurred could be
avoided but typically in a code there is a process that dictates notice of
violation and a second notice of violation and without those notices the
City cannot obtain the abatement order until those steps have first been
taken. Knowing that the property owner is not at the premises and that
the property will be sold, there may be a way to expedite that to try to keep
the costs down for the City because obviously, the costs of enforcement
exceed the costs of keeping it cleaned up.
M/Lyons asked if only the front yard could be made to look better and the
City could recoup the dollars for that effort.
CA/DeBerry reiterated that the City's ability is just to abate the nuisance,
not necessarily to upgrade the property. In order to do that and recoup
the cost the City would have to get the permission of someone that was in
lawful occupation of the property which limits the City.
M/Lyons asked if there was anything that could be done about the car in
the driveway.
CA/DeBerry said that may be a different issue. If it is an inoperable
vehicle there are provisions within the City Code that disallows storage of
inoperable vehicles on front driveways.
M/Lyons asked if staff knew whether it was an inoperable vehicle.
CDD/Gubman said that staff believes that it is inoperative and
strategically, staff has elected to leave the vehicle in the driveway so that
the property does not appear abandoned in order to possibly reduce the
likelihood of the house being vandalized.
C/Low asked if the City was able to add liens to this property up and to the
time that it is sold.
CDD/Gubman responded yes and said that staff believes it will be
necessary to continue performing abatements until the property is sold.
Staff does not believe that the County's property maintenance division will
be inclined to perform that work which would then fall to the City to
JULY 19, 2016 PAGE 13 CITY COUNCIL
perform.
C/Herrera asked if the City had to go to Court to get permission in the
event of future abatements or because that was done the first time it
precludes getting permission in the future.
CDD/Gubman said that the City does not have to post an Order to Abate
for subsequent abatements. However, the City still has to obtain an
Abatement Warrant which means the City can save time for future
abatements but must still secure the warrant.
C/Tye asked if it was possible to get an Abatement Order that allowed the
City to go onto the property to perform abatement services until it is sold
on October 2017.
CA/DeBerry said he was not aware that it could be done but staff will look
into it. He believes that if the County comes into lawful possession of the
property it may be that the City could work something out with the County
for permission to go onto the property and ultimately spend less money
abating the nuisance.
C/Tye asked if the County would be able to take lawful possession prior to
October 2017.
CA/DeBerry said he suspected it would have to be the case.
C/Herrera moved, C/Low seconded to Adopt Resolution No. 2016-29:
Assessing a Nuisance Abatement Lien/Special Assessment against 21224
Fibre Court. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
8. COUNCIL CONSIDERATION: None
Herrera, Low, Tye, MPT/Lin,
M/Lyons
None
None
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Herrera reported that last Saturday she attended the Walnut Sheriff Station's
family picnic at Meadowpass Park in Walnut where a lot of individuals were able
to thank deputies that work out of the Walnut Sheriff's Station for the great work
they do putting their lives on the line to keep citizens safe, for being watchful and
mindful of crimes occurring in the area. The picnic was very well attended and
she was pleased that attendees were able to spread the message that citizens
JULY 19, 2016 PAGE 14 CITY COUNCIL
value their public safety very highly
C/Low echoed C/Herrera that everyone values law enforcement personnel very
highly and thank them for bravely doing their job and dedication to serving the
public every day. She congratulated Sgt. Saunders on his retirement and wished
him the best. Our hearts go out to the families and colleagues of the officers who
lost their lives in the line of duty in Louisiana and Texas. It is summertime and
there is a lot to do in Diamond Bar and hoped that everyone would take
advantage of the Concerts in the Park series and Movies under the Stars
following the Concerts because it is a great way to meet one's neighbors which
can be life -changing. For kids there is DB4-Youth, summer classes and many
summer activities at the Library including the Summer Reading Program. If
people have noticed that there is roadwork on Diamond Bar Boulevard and
Golden Springs Drive it is Southern California Edison doing upgrade work on
their vaults. SCE expects to be finished with their work by the end of July.
C/Tye said that a few weeks ago he had the opportunity to meet with
Congressman Royce at his Brea office to bring up a variety of issues, not the
least of which is the SR57/60 interchange and the grants the City is entitled to.
He was very, very disappointed to find out more Federal funds would not be
coming for this project in the most recent budget but he is confident that
Congressman Royce will remain vigilant and continue to make it clear to
everyone what a bottleneck that area is in this community and in the region. It
was Congressman Royce who brought Congressman Schuster to Diamond Bar
from Pennsylvania and Secretary Fox as well to see the problem firsthand. It
was quite an experience to see these to individuals leave Washington to see the
problem up close and personal. Congressman Royce realizes this is of great
concern to Diamond Bar and is committed to helping the City get the "fix" done
as soon as possible.
MPT/Lin echoed C/Tye's comments regarding the SR57/60. The only potential
recourse is Measure M on the November ballot. The SR57/60 Confluence
Project is on the top 10 of the highway improvement projects and with funding is
scheduled for construction in 2019-20. He has known Sgt. Saunders for the past
year and a half and he is a very pleasant person to be around. He is wished
much good luck in his retirement. The City had a very wonderful and successful
July 4 celebration. He thanked CSC/Tarazon. More than 10,000 individuals
were present for the fireworks which is one of the largest events he has
witnessed in the City of Diamond Bar.
M/Lyons asked residents to be on the lookout for dirty or green pools which can
be a breeding ground for mosquitos that could potentially be carrying West Nile
Virus. Anyone who sees such a pool is asked to call the Great Los Angeles Area
Vector Control District at 562-944-9656 or report it online at www.glacvcd.org.
Several complaints have been received about green pools in the City and those
need to be remediated. She thanked CDD/Gubman for his work on updating the
City's Home Improvement Program which contains a lot of useful information.
JULY 19, 2016 PAGE 15 CITY COUNCIL
She was very excited to attend the Grand Reopening of Round Table Pizza
which is open in the Albertson's Center. Sgt. Marc Saunders will be greatly
missed. She congratulated staff led by CSC/Tarazon on the 4th of July Blast
which was a terrific celebration with great music by Cold Duck. The fireworks
were very festive and the food was perfect.
ADJOURNMENT: With no further business to conduct, M/Lyons adjourned the
Regular City Council Meeting at 7:47 pm
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of 2016.
NANCY LYONS, MAYOR
Agenda No. 6.3
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
JUNE 9, 2016
CALL TO ORDER:
VC/Mehta called the meeting to order at 7:02 p.m. in the Diamond Bar City Hall Windmill
Community Room, 21810 Copley Drive, Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE:
ROLL CALL:
Absent:
Also Present:
I. APPROVAL OF MINUTES:
Commissioner Quan led the Pledge of Allegiance.
Commissioners Mahendra Garg, Cynthia Quan
Vice Chair Surendra Mehta
Commissioner Shokoufeh Mirzaei and Chair Ed
Pechy
David Liu, Public Works Director; Kimberly Young,
Senior Civil Engineer; Christian Malpica, Associate
Engineer; and Marcy Hilario, Administrative
Coordinator.
A. Minutes of the May 12, 2016 Regular Meeting
C/Garg moved, VC/Mehta seconded, to approve the Minutes of the May 12,
2016 Regular Meeting: Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Garg, VC/Mehta
NOES: COMMISSIONERS: None
ABSTAIN: COMMISSIONERS: Quan
ABSENT: COMMISSIONERS: Mirzaei, Chair/Pechy
11. PUBLIC COMMENTS: None
III. ITEMS FROM STAFF:
A. Receive and File Traffic Enforcement Updates for:
1. Citations: March, April and May 2016
2. Collisions: March, April and May 2016
3. Street Sweeping: March, April and May 2016
JUNE 9. 2016 PAGE 2 T&T COMMISSION
IU
V
VI.
C/Garg asked why there was such a large discrepancy between May 2015 and
May 2016. PWD/Liu answered that when comparing statistics, there have
been additional citations issued during May 2016 because the City now has
additional CSO coverage in response to concerns about additional parking
enforcement on street sweeping days.
VC/Mehta moved, C/Quan seconded, to receive and file the Traffic
Enforcement Updates for March, April and May 2016. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS: Garg, Quan, VC/Mehta
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Mirzaei, Chair/Pechy
OLD BUSINESS: None
NEW BUSINESS: None
STATUS OF PREVIOUS ACTION ITEMS: None
VII. ITEMS FROM COMMISSIONERS:
C/Garg said he understood stop signs were not warranted on Birdseye Drive and
asked if instead of stop signs, a couple of speed bumps could be installed. PWD/Liu
explained that speed cushions are traffic calming tools the City uses. The
Neighborhood Traffic Management Program (NTMP) is a collaboration between staff
and the affected residents, and to implement this program, it must be initiated by the
residents. For example, if residents come to the Commission to say they have a
problem on their street, whether it be speeding, cut -through traffic or some other
issue, they must do so with at least 51 percent of the residents of that particular area
having signed a petition asking staff to initiate the program. At that point, staff will
commence engineering studies of the area to see if it is warranted to design and
construct the improvements. Staff has learned that without the communication and
collaboration between staff and most of the affected residents, the program is likely to
fail. Once the engineering data (traffic counts, accident history, etc.) is received, it is
imparted to the residents and, along with a conceptual mitigation/traffic calming plan,
that plan is then discussed with the residents. If 67 percent of the residents support
the concept plans, staff will begin the design plans and set aside an amount in the
Capital Improvement Program budget to proceed with the improvements. Staff's
advice to the Commission is that when there are neighborhood traffic concerns about
residential streets, a request for consideration of any mitigation should be initiated by
the residents.
JUNE 9, 2016 PAGE 3
T&T COMMISSION
C/Quan encouraged C/Garg to speak with the school district first because the school
districts have always been able to get a good and swift response from the Sheriff's
Department. In addition, the school district has been successful at calming residents
and inviting them to participate in school district meetings to voice their concerns.
PWD/Liu said that staff would position the radar trailer to gather information after
school starts, toward the end of August. Until school starts, the information will not
represent the true traffic conditions in terms of school related traffic. During the next
few months, Commissioners can talk with residents and suggest they come to the
Traffic and Transportation Commission meeting to voice their concerns, should they
have any.
VC/Mehta reiterated his concerns about the Copley Drive and Golden Springs Drive
intersection and asked if something could be done about there being a "no turn on
red" sign installed. Staff will incorporate that into the review for the design of the
intersection modification project.
VIII. INFORMATIONAL ITEMS:
A. Traffic Signal Infrastructure Upgrades, Project, Phase I & Phase 11 —
AE/Malpica reported that for Phase I, the contractor has completed removal of
the interconnect copper cable and installed twenty-one (21) number 6 pull
boxes and eleven (11) new conduit extensions along Pathfinder Road and
Diamond Bar Boulevard. Staff continues to work closely with the contractor to
avoid any unnecessary delays. Phase II project design is underway with
tentative completion in July.
E. Adaptive Traffic Control Signal System — RFP —AE/Malpica stated that staff
received five proposals on May 20th. Proposal evaluation is scheduled for the
last week of June, with a tentative interview of potential consultants by the
second week of July and presentation of a contract to the City Council in
August.
C. Copley Drive/Golden Springs Drive Intersection Enhancements —
AE/Malpica indicated that staff is developing a Request for Proposal (RFP),
which is scheduled to be issued in the next couple of weeks.
D. Area 4 Road Maintenance Project —AE/Malpica reported that design of the
Area 4 project has been completed. The project will be advertised next week
with bid opening on June 30th and commencement of construction in August.
E. Willow Heights Update—AE/Malpica shared thatthe Diamond Bar Boulevard
and Brea Canyon Road Intersection Enhancement Construction Management
and Construction contracts are scheduled for the June 211t City Council
meeting with construction anticipated to begin prior to August. Previous to the
initiation of this project, utility pole relocations and intersection widening must
JUNE 9, 2016 PAGE 4
T&T COMMISSION
be completed. It is necessary that Edison relocate their poles in early July so
that intersection widening can take place by late July to early August.
F. Morning Canyon Road Rehabilitation Project— SCE/Young stated that this
project is nearing final design in order to go out to bid in July. A contract
award will be scheduled to go before the City Council in August. Staff met with
the Walnut Valley Water District in the field last month to discuss some
conflicts between their existing facilities and the new curb and gutter that is
being pushed out into the roadway. The City is working with the water district
in an attempt to accommodate them as much as possible while maintaining
the current design.
G. Lemon Avenue Interchange Project — SCE/Young reported that staff met
with Caltrans today. The plans are nearing final approval, possibly next week.
Once staff receives final approval the hope is to move swiftly into the
construction phase of the project within the next three to four months.
H. SR -57160 Confluence Project — SCE/Young relayed that construction
continues on the westbound SR -60 on-ramp while striping along Grand
Avenue remains as it has been for the past month. Congestion in the
southbound direction remains due to the phasing of the intersection at the
existing westbound on/off ramps. Staff expects this scenario to remain in
place for several months as the contractor continues to work on the westbound
on-ramp. Phase II, the westbound SR -60 off -ramp, will be under construction
within the next three to four months.
I. TR 63623—South Pointe Residential Development—SCE/Young indicated
that rough grading was completed and utility improvement construction
continues for the storm drain and sewer. While the site was technically rough
graded at one point, it has now been disturbed by trenching for storm drains
and sewer facilities. The contractor expects this construction to continue for
the next few months before they are able to finalize grading and begin
construction of the residential units. Plans for Larkstone Park, which will be
constructed adjacent to this development by Lennar Homes, are nearing
completion.
VC/Mehta asked if this project would impact traffic on major arterials.
SCE/Young responded that the residential development is along Larkstone
Drive and access to the development will be via Lemon Avenue and Golden
Springs Drive. There was a Traffic Impact Analysis study completed, as part
of the Environmental Review process for the project, and there were impacts
identified. Asa result, the developer was required to submit "fair -share impact
fees", which means the developer will be paying the City for impacts resulting
from this development. These are funds that the City can use as needed at
the intersections identified in the report.
J. Grand Avenue/Golden Springs Drive Intersection Improvements Update—
SCE/Young shared that this project is still in the design phase. It is a joint
JUNE 9, 2016 PAGE 5 T&T COMMISSION
project between the City of Industry and the City of Diamond Bar, which
consists of mitigation required by the City of Industry's development. The City
of Industry is the lead on the project and Diamond Bar is participating, since
the project is in the City's jurisdiction. The project will incorporate the
streetscape elements of the Grand Avenue/Diamond Bar Boulevard Project.
AE/Malpica explained the 30 -day Southern California Edison rehab project
taking place in front of Lorbeer Middle School and responded to
Commissioners' questions and concerns.
K. 2016-17 Fiscal Year Capital Improvement Projects.
PWD/Liu provided an overview of the upcoming Capital Improvement Projects
(CIP) for the upcoming Fiscal Year and responded to Commissioners'
questions.
VI. SCHEDULE OF FUTURE CITY EVENTS:
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair/Pechy adjourned the meeting at 8:05 p.m.
The foregoing minutes are hereby approved this day of J'UL—, 2016.
Respectfully Submitted,
z A
David G. LK, Secretary
Attest:
GGA
Vice -Chair Surendra Mehta
Agenda # 6.4
Meeting Date: August 2, 2016
CITY COUNCIL `� AGENDA REPORT
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TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City ManNdate
TITLE: Ratification of Check RegistJuly14, 2016 through July 27, 2016
totaling $ 1,497,926.11
RECOMMENDATION
Ratify.
FINANCIAL IMPACT:
Expenditure of $ 1,497,926.11 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly basis
with City Council ratification at the next scheduled City Council meeting.
71Ydl, &I.-Kel10
The attached check register containing checks dated July 14, 2016.through July 27, 2016
for $ 1,497,926.11 is being presented for ratification. All payments have been made in
compliance with the City's purchasing policies and procedures. Payments have been
reviewed and approved by the appropriate departmental staff and the attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
Luisa Allen
Accounting Technician
REVIEWED BY:
Finance Director
Attachments: Affidavit and Check Register— 07/14/16 through 07/27/16.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated July 14, 2016 through July 27, 2016 has been audited and is
certified as accurate. Payments have been allowed from the following funds in these
amounts:
Description
General Fund
Prop A - Transit Fund
Prop C - Transit Tax Fund
Intergrated Waste Management Fund
Comm Dev Block Grant Fund
LLAD 38 Fund
LLAD 39 Fund
LLAD 41 Fund
Used Motor Oil Blk Grt
Capital Imp Projects Fund
Self Insurance Fund
Vehicle Maint/Repl Fund
Signed:
Dianna Honeywell
Finance Director
Amount
$782,215.44
$93,937.70
$546.49
$14,296.39
$10,266.82
$14,732.09
$34,429.88
$19,145.68
$450.00
$62,140.00
$463,266.00
$2,499.62
$1,497,926.11
SUNGARD PENTAMATION
INC
PAGE NUMBER:
1
DATE:
07/28/2016
CITY OF
DIAMOND BAR
ACCTPA21
TIME:
08:24:33
CHECK REGISTER
- DISBURSEMENT
FUND
SELECTION CRITERIA:
tYansact.ck_date between 120160714 00:00:00.000'
and '20160727 00:00:00.000'
ACCOUNTING PERIOD:
1/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO
ISSUE IT VENDOR NAME
FUND/DIVISION
-----DESCRIPTION------
SALES
TAX
AMOUNT
10100
117140
07/14/16 ALBERTSO ALBERTSONS LLC
0015350
SUPPLIES -TINY TOTS
0.00
37.96
10100
117140
07/14/16 ALBERTSO ALBERTSONS LLC
0015350
SUPPLIES -SENIORS
0.00
47.98
10100
117140
07/14/16 ALBERTSO ALBERTSONS LLC
0015350
SUPPLIES -SENIORS
0.00
65.00
10100
117140
07/14/16 ALBERTSO ALBERTSONS LLC
0015333
SUPPLIES -DSC
0.00
66.63
10100
117140
07/14/16 ALBERTSO AL13ERTSONS LLC
0015350
SUPPLIES -SENIORS
0.00
73.98
10100
117140
07/14/16 ALBERTSO AL13ERTSONS LLC
0015350
SUPPLIES -SENIORS
0.00
78.95
10100
117140
07/14/16 ALBERTSO AL13ERTSONS LLC
0015350
SUPPLIES -SENIORS
0.00
109.64
TOTAL
CHECK
0.00
482.14
10100
117141
07/14/16 ALEXANDE ALEXANDER & LYNN INC
0015350
CONTRACT CLASS -SUMMER
0.00
1,381.80
10100
117142
07/14/16 ESTEVEZA ALFREDO ESTEVEZ
0014070
REIMB-WINDOWS TRNG
0.00
191.54
10100
117143
07/14/16 AABC ALL AMERICAN BASEBALL CL
0015350
FOOD REIMB-CONCERT
0.00
58.50
10100
117144
07/14/16 DRIVERAL ALLIANT INSURANCE SERVIC
0015350
INS -TEEN NIGHT OUT
0.00
306.00
10100
117145
07/14/16 AMERICOM AMERICOMP GROUP
0014070
TONERS -PRINTER
0.00
2,404.44
10100
117146
07/14/16 AMIRAZOD GHOLAM R AMIRAZODI
0015510
CONSULTANT SVCS -6/30
0.00
3,307.50
10100
117147
07/14/16 AAAMARK ARAMARK WORK APPAREL & U
0015340
SUPPLIES -PARKS
0.00
394.45
10100
117146
07/14/16 BEARSTAT BEAR STATE AIR CONDITION
0014093
MAINT SVCS -CITY HALL
0.00
210.00
10100
117149
07/14/16 EVERGREE ROBYN A BECKWITH
0014093
PLANT MAINT-CITY HALL
0.00
325.00
10100
117149
07/14/16 EVERGREE ROBYN A BECKWITH
0014093
PLANT MAINT-LIBRARY
0.00
107.00
10100
117149
07/14/16 EVERGREE ROBYN A BECKWIT14
0014093
PLANT MAINT-LOBBY
0.00
523.20
TOTAL
CHECK
0.00
955.20
10100
117150
07/14/16 BESTLTG BEST LIGHTING PRODUCTS
0015340
MAINT SVCS -PARKS
0.00
239.17
10100
117151
07/14/16 BMI BMI
0015350
EMI -CONCERTS IN PARK
0.00
669.00
10100
117152
07/14/16 BONTERRA BONTERRA PSOMAS
001
ADMIN FEES -PL 15-43
0.00
-206.79
10100
117152
07/14/16 BONTERRA BONTERRA PSOMAS
001
ADMIN FEES -PL 15-43
0.00
206.79
10100
117152
07/14/16 BONTERRA BONTERRA PSOMAS
001
PROF.SVCS-PL 15-43
0.00
1,148.85
TOTAL
CHECK
0.00-
1,148.85
10100
117153
07/14/16 CACOMMER CALIFORNIA RETROFIT INC
0015333
SUPPLIES -DBC
0.00
806.60
10100
117154
07/14/16 CASSIMFA FAMEEDA CASSIM
001
FACILITY CHRGS-DBC
0.00
-75.00
10100
117154
07/14/16 CASSIMFA FAMEEDA CASSIM
001
FACILITY REFUND -DBC
0.00
113.00
TOTAL
CHECK
0.00
38.00'
10100
117155
07/14/16 CHANGST STEPHANIE CHANG
001
RECREATION REFUND
0.00
87.00
10100
117156
07/14/16 COMMDEVE COMMUNITY DEVELOPMENT CO
125
HIP LOAN REPAYMENT
0.00
10,000.00
10100
117157
-07/14/16 LAFCO COUNTY OF LOS ANGELES
0014050
FY 16/17 LAFCO COSTS
0.00
860.44
10100
117158
07/14/16 CROSSLIN LINDA CROSS
001
FACILITY REFUND -DSC
0.00
600.00
SUNGARD PENTAMATION INC PAGE NUMBER: 2
DATE: 07/26/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 08:24:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160714 00:00:00.000' and '20160727 00:00:00.000'
ACCOUNTING PERIOD: 1/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
10100 117158 07/14/16 CROSSLIN LINDA CROSS
TOTAL CHECK
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
10100
117159
TOTAL CHECK
10100
117160
10100
117161
10100
117162
10100 117163
10100 117163
10100 117163
TOTAL CHECK
FUND/DIVISION -----DESCRIPTION------ SALES TAX
001 FACILITY REFUND -DBC 0.00
0.00
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015510
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015510
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015510
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015510
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001
07/14/16 HALLFORE DAVID EVANS AND ASSOCIAT 0015510
07/14/16 DAYNITEC DAY & NITE COPY CENTER 0014050
07/14/16 DEPTOFJU DEPARTMENT OF JUSTICE 0014060
07/14/16 DFSFLOOR DFS FLOORING LP 0014093
07/14/16 DFSFLOOR DFS FLOORING LP 0014093
07/14/16 DFSFLOOR DFS FLOORING LP 0014093
10100
117164
07/14/16
DHMAINTE
DH MAINTENANCE
0015340
10100
117165
07/14/16
DBPOPWAR
DIAMOND BAR POP WARNER
0015350
10100
117166
07/14/16
DSA
DIVISION OF THE STATE AN 001
10100
117167
07/14/16
EATONCOR
EATON CORPORATION
0014070
10100
117168
07/14/16
ECOFERTI
ECOFERT INC
0015340
10100
117169
07/14/16
ESPINAFE
FERNANDO ESPINA
001
ADMIN FEES -PR 13-1761
ADMIN FEES -PR 15-2722
ADMIN FEES -PR 14-5021
PROF SVCS -PR 11-377
PROF.SVCS-PR 15-2722
PROF.SVCS-PR 14-3896
ADMIN FEES -PR 14-5021
ADMIN FEES -PR 15-2722
ADMIN FEES -PR 13-1761
ADMIN FEES -PR 13-1761
ADMIN FEES -PR 15-2722
ADMIN FEES -PR 11-377
ADMIN FEES -PR 14-3896
PROF.SVCS-PR 13-1781
PROF.SVCS-PR 13-1781
PROF.SVCS-PR 15-2722
PROF.SVCS-PR 14-5021
PROF.SVCS-INSPECTIONS
PROF.SVCS-INSPECTIONS
PROF.SVCS-INSPECTIONS
PROF.SVCS-INSPECTIONS
ADMIN FEES -PR 13-1781
ADMIN FEES -PR 15-2722
ADMIN FEES -PR 14-3896
ADMIN FEES -PR I1-377
PROF.SVCS-INSPECTIONS
PRINT SVCS -BUDGET BKS
PROF.SVCS-H/R
CARPET MAINT-C/HALL
UPHOLSTERY CLEAN-C/H
MAINT SVCS -LIBRARY
ADDL MAINT-DBC
FOOD REIMB-C/BIRTHDAY
APR -JUN 16 SB 1186 FE
ANNL CONTRACT SVCS
MAINT SVCS-LORBEER
FACILITY REFUND -DBC
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
AMOUNT
220.00
820.00
157.95
170.10
182.25
336.00
500.00
202.50
-162.25
-170.10
-157.95
-109.35
-90.00
-60.48
-36.45
607.50
877.50
945.00
1,012.50
1,837.50
607.50
630.00
1,050.00
109.35
90.00
36.45
60.48
8,606.00
67.50
2,019.23
288.00
550.00
790.00
635.00
1,975.00
500.00
92.00
141.00
2,837.39
290.00
100.00
SUNGARD PENTAMATION INC PAGE NUMBER: 3
DATE: 07/28/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 08:24:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160714 00:00:00.000' and '20160727 00:00:00.000'
ACCOUNTING PERIOD: 1/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
FUND/DIVISION -----DESCRIPTION------ SALES TAX
FAN -1409
10100
117170
07/14/16
EXCELLAN EXCEL LANDSCAPE INC
1415541
ADDL MAINT-DIST 41
0.00
149.66
10100
117170
07/14/16
EXCELLAN EXCEL LANDSCAPE INC
1395539
ADDL MAINT-DIST 39
0.00
240.21
10100
117170
07/14/16
EXCELLAN EXCEL LANDSCAPE INC
1385538
ADDL MAINT-DIST 38
0.00
380.67
10100
117170
07/14/16
EXCELLAN EXCEL LANDSCAPE INC
0015340
MNTHLY LNDSCP-PARK
0.00
325.00
10100
117170
07/14/16
EXCELLAN EXCEL LANDSCAPE INC
1415541
MNTHLY LNDSCP-#41
0.00
4,143.87
10100
117170
07/14/16
EXCELLAN EXCEL LANDSCAPE INC
1385538
MNTHLY LNDSCP-#38
0.00
10,848.00
10100
117170
07/14/16
EXCELLAN EXCEL LANDSCAPE INC
1395539
MNTHLY LNDSCP-#39
0.00
11,610.95
TOTAL
CHECK
0.00
27,698.36
10100
117171
07/14/16
FEDEX FEDEX
0014090
EXPRESS MAIL -GENERAL
0.00
101.28
10100
117171
07/14/16
FEDEX FEDEX
0014090
EXPRESS MAIL -GENERAL
0.00
22.27
10100
117171
07/14/16
FEDEX FEDEX
001
EXPRESS MAIL -PL 16-77
0.00
26.92
10100
117171
07/14/16
FEDEX FEDEX
001
EXPRESS MAIL -PL 13-57
0.00
33.76
TOTAL
CHECK
0.00
184.23
10100
117172
07/14/16
FRANCHIS FRANCHISE TAX BOARD
001
WITHHOLDING ORDER
0.00
175.57
10100
117173
07/14/16
FRONTIER FRONTIER COMMUNICATIONS
0014093
PH.SVCS-C/HALL ELVTR
0.00
159.02
10100
117173
07/14/16
FRONTIER FRONTIER COMMUNICATIONS
0014090
PH.SVCS-SRST CHI
0.00
784.47
10100
117173
07/14/16
FRONTIER FRONTIER COMMUNICATIONS
0015340
PH.SVCS-HERITAGE ALAR
0.00
55.35
10100
117173
07/14/16
FRONTIER FRONTIER COMMUNICATIONS
0015340
PH.SVCS-HERITAGE FAX
0.00
94.15
10100
117173
07/14/16
FRONTIER FRONTIER COMMUNICATIONS
0014030
PH.SVCS-CMGR FAX
0.00
84.87
10100
117173
07/14/16
FRONTIER FRONTIER COMMUNICATIONS
0014090
PH.SVCS-SRST CH2
0.00
151.60
TOTAL
CHECK
0.00
1,329.46
10100
117174
07/14/16
GOLIVETE GO LIVE TECHNOLOGY INC
0014070
PROF.SVCS-C/VIEW
0.00
11,223.00
10100
117175
07/14/16
GOODYEAR GOOD YEAR AUTO SERVICE O
5205310
VEH MAINT-REC
0.00
1,601.64
10100
117176
07/14/16
GRANICUS GRANICUS INC
0014070
MONTHLY MNGD SVCS
0.00
1,000.00
10100
117176
07/14/16
GRANICUS GRANICUS INC
0014070
MONTHLY SVCS -AUG 16
0.00
200.00
TOTAL
CHECK
0.00
1,200.00
10100
117177
07/14/16
HARDYHAR HARDY & HARPER INC
0015554
ASPHALT REPAIRS -JUN
0.00
39,188.80
10100
117177
07/14/16
HARDYHAR HARDY & HARPER INC
0015554
ROAD PAVEMENT MAINT
0.00
33,865.30
TOTAL
CHECK
0.00
73,054.10
10100
117176
07/14/16
HARRISCO HARRIS COMPUTER SYSTEMS
0014070
ANNL SFTWARE MAINT
0.00
25,855.50
10100
117179
07/14/16
ICGINC ICG INC
2505510
CONSULTANT SVCS-DBB/T
0.00
13,830.00
10100
117180
07/14/16
INLANDEM INLAND EMPIRE STAGES
1125350
SR EXCURSION -BIG BEAR
0.00
1,010.50
10100
117161
07/14/16
IVDB INLAND VALLEY DAILY BULL
0014090
LEGAL AD -JUNE 2016
0.00
1,120.72
10100
117162
07/14/16
JAMESEVE JAMES EVENT PRODUCTION I
0015350
TEEN NIGHT OUT -7/22
0.00
5,567.50
10100
117183
07/14/16
GARCIAJO JORGE GARCIA
0014065
REIMS -SAFETY BOOTS
0.00
203.82
10100
117184
07/14/16
DESFORGE KENNETH DESFORGES
0014070
REIMB-SSRI USER CONE
0.00
41.04
SUNGARD PENTAMATION INC
DATE: 07/28/2016 CITY OF DIAMOND BAR
TIME: 08:24:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160714 00:00:00.000' and '20160727 00:00:00.000'
ACCOUNTING PERIOD: 1/17
PAGE NUMBER: 4
ACCTPA21
-----DESCRIPTION------
FUND - 001 -
GENERAL FUND
EXCURSION -DAY CAMP
0.00
CASH
ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
117185
07/14/16
LASERQ"UE
LASER QUEST CHINO
0015350
10100
117186
07/14/16
LEARNING
LEARNING RESOURCES NETWO
0015350
10100
117187
07/14/16
LEEKWOK
KWOK LEE
001
10100
117187
07/14/16
LEEKWOK
KWOK LEE
001
TOTAL
CHECK
RECREATION REFUND
0.00
10100
117188
07/14/16
LEWGRAC
GRACE LEW
001
10100
117189
07/14/16
LEWGRACE
GRACE LEW
001
10100
117190
07/14/16
LOINELLY
NELLY LOI
001
10100
117191
07/14/16
MOBILEIN
MOBILE INDUSTRIAL SUPPLY
0015340
10100
117191
07/14/16
MOBILEIN
MOBILE INDUSTRIAL SUPPLY
0015350
TOTAL
CHECK
EQ RENTAL -DBC
0.00
11.98
10100
117192
07/14/16
MONTCARR
CARRIE MONTOYA
001
10100
117193
07/14/16
NEOGOV
NEOGOV
0014070
10100
117194
07/14/16
NESTLEPU
NESTLE PURE LIFE DIRECT
0015333
10100
117194
07/14/16
NESTLEPU
NESTLE PURE LIFE DIRECT
0015333
TOTAL
CHECK
0.00
218.66
10100
117195
07/14/16
OCONDAVI
DAVID FRANCIS O'CONNOR
0014093
10,100
117196
07/14/16
ORKININC
ORKIN PEST CONTROL INC
1385538
10100
117196
07/14/16
ORKININC
ORKIN PEST CONTROL INC
0015340
10100
117196
07/14/16
ORKININC
ORKIN PEST CONTROL INC
0015340
TOTAL
CHECK
EQ RENTAL-4TE OF JULY
0.00
1,924.39
10100
117197
07/14/16
PTS
PACIFIC TELEMANAGEMENT S
0015340
10100
117198
07/14/16
PAETECCO
PAETEC COMMUNICATIONS IN
0014090
10100
117199
07/14/16
PANGSHIH
SHIH HAO PANG
001
10100
117200
07/14/16
PCMG
PCM -G
0014070
10100
117201
07/14/16
PENAIACH
CHERYL PENAIA
001
10100
117202
07/14/16
QUINNREN
QUINN RENTAL SERVICES
0015350
10100
117203
07/14/16
RAGINGWA
RAGING WATERS SAN DIMAS
0015350
10100
117204
07/14/16
RAVALRUC
RUCHIKA RAVAL
001
10100
117205
07/14/16
REDDRAGO
RED DRAGON KARATE
0015350
10100
117206
07/14/16
RISC
REGIONAL TAP SERVICE CEN
1125553
PAGE NUMBER: 4
ACCTPA21
-----DESCRIPTION------
SALES TAX
AMOUNT
EXCURSION -DAY CAMP
0.00
1,220.00
MEMBERSHIP DUES
0.00
395.00
RECREATION REFUND
0.00
33.00
RECREATION REFUND
0.00
115.00
0.00
148.00
RECREATION REFUND
0.00
314.00
RECREATION REFUND
0.00
284.00
RECREATION REFUND
0.00
142.00
CYLINDER ARGON -PARK
0.00
5.00
SUPPLIES -HELIUM
0.00
67.00
0.00
75.00
RECREATION REFUND
0.00
132.00
INSIGHT ENTRPRS USER
0.00
2,500.00
SUPPLIES -WATER
0.00
66.11
EQ RENTAL -DBC
0.00
11.98
0.00
78.09
SVCS CALL MAINT-C/HLL
0.00
625.00
GOPHER CONTROL-B/CYN
0.00
63.37
SQUIRREL CONTROL-S/CY
0.00
66.06
PEST CONTROL-PANTERA
0.00
89.23
0.00
218.66
PARK PAY PHONES-JUL
0.00
495.84
LONG DIST PH SVCS -JUN
0.00
1,677.14
RECREATION REFUND
0.00
160.00
PORTABLE PROJECTOR
0.00
565.72
FACILITY REFUND -DBC
0.00
500.00
EQ RENTAL-4TE OF JULY
0.00
1,924.39
EXCURSION -DAY CAMP
0.00
2,528.55
FACILITY REFUND -DBC
0.00
100.00
CONTRACT CLASS -SPRING
0.00
90.00
CITY SUBSIDY -JUN 16
0.00
4,127.00
SUNGARD PENTAMATION INC - PAGE NUMBER: 5
DATE: 07/28/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 08:24:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between 120160714 00:00:00.000' and '20160727 00:00:00.000'
ACCOUNTING PERIOD: 1/17
TOTAL CHECK
10100 117213 07/14/16 SCAQMD
SO COAST AIR QUALITY MGT 0014030
10100
FUND - 001 -
GENERAL FUND
SCE
SOUTHERN CALIFORNIA
CASH
ACCT CHECK NO
ISSUE IT
VENDOR
NAME
FUND/DIVISION
10100
117206
07/14/16
RISC
REGIONAL TAP SERVICE
CEN 1125553
10100
117206
07/14/16
RISC
REGIONAL TAP SERVICE
CEN 1125553
TOTAL
CHECK
SOUTHERN CALIFORNIA
EDIS
0015510
10100
10100
117207
07/14/16
ROSSCREA
ROSS CREATIONS
0015350
10100
117206
07/14/16
RUIZJAYM
JAYME RUIZ
0015350
10100
117209
07/14/16
SHEPHERD
SHERI SHEPHERD
0015350
10100
117210
07/14/16
SINGHSAB
SABINA SINGH
001
10100
117211
07/14/16
SKATEEXP
SKATE EXPRESS INC
0015350
10100
117212
07/14/16
SNOWSUSI
SUSIE SNOW
001
10100
117212
07/14/16
SNOWSUSI
SUSIE SNOW
001
TOTAL CHECK
10100 117213 07/14/16 SCAQMD
SO COAST AIR QUALITY MGT 0014030
10100
117214
07/14/16
SCE
SOUTHERN CALIFORNIA
EDIS
0015333
10100
117214
07/14/16
SCE
SOUTHERN CALIFORNIA
EDIS
0015510
10100
117214
07/14/16
SCE
SOUTHERN CALIFORNIA
EDIS
0015510
10100
117214
07/14/16
SCE
SOUTHERN CALIFORNIA
EDIS
0015510
10100
117214
07/14/16
SCE
SOUTHERN CALIFORNIA
EDIS
0015510
10100
117214
07/14/16
SCE
SOUTHERN CALIFORNIA
EDIS
0015510
10100
117214
07/14/16
SCE
SOUTHERN CALIFORNIA
EDIS
0015510
10100
117214
07/14/16
SCE
SOUTHERN CALIFORNIA
EDIS
0015510
10100
117214
07/14/16
SCE
SOUTHERN CALIFORNIA
EDIS
1385538
TOTAL CHECK
0.00
EQ RENTAL-S/CYN
0.00
10100
117215
07/14/16
SPARKLET
SPARKLETTS
0015340
10100
117215
07/14/16
SPARKLET
SPARKLETTS
EQ RENTAL -CITY HALL
0015340
10100
117215
07/14/16
SPARKLET
SPARKLETTS
0.00
0015340
10100
117215
07/14/16
SPARKLET
SPARKLETTS
0015340
10100
117215
07/14/16
SPARKLET
SPARKLETTS
0014090
10100
117215
07/14/16
SPARKLET
SPARKLETTS
0014090
TOTAL CHECK
10100
117216
07/14/16
SQBOXSOL
SQBCX SOLUTIONS LTD
0014070
10100
117217
07/14/16
STGKCC
ST GABRIEL KOREAN CATHOL
001
10100
117218
07/14/16
STATEBOA
STATE BOARD OF EQUALIZAT
001
10100
117219
07/14/16
STUMPFEN
STUMP FENCE CO
0015340
10100
117219
07/14/16
STUMPFEN
STUMP FENCE CO
1365536
TOTAL CHECK
10100
117220
07/14/16
SUENELKE
ELKE L SUEN
001
10100
117221
07/14/16
PENTAMAT
SUNGARD PUBLIC SECTOR PE
0014070
-----DESCRIPTION------ SALES TAX
TAP SVCS -JUN 16
0.00
COMMISSION -JUN 16
0.00
0.00
SOUND SYS -CONCERTS
0.00
BAND -CONCERT IN PARK
0.00
CONTRACT CLASS -SUMMER
0.00
RECREATION REFUND
0.00
EXCURSION -DAY CAMP
0.00
RECREATION REFUND
0.00
RECREATION REFUND
0.00
0.00
FACILITY RENTAL-JUL
0.00
ELECT SVCS-T/CONTROL
0.00
ELECT SVCS-T/CONTROL
0.00
ELECT SVCS-T/CONTROL
0.00
ELECT SVCS-T/CONTROL
0.00
ELECT SVCS-T/CONTROL
0.00
ELECT SVCS-T/CONTROL
0.00
ELECT SVCS-T/CONTROL
0.00
ELECT SVCS-T/CONTROL
0.00
ELECT SVCS-T/CONTROL
0.00
0.00
EQ RENTAL-S/CYN
0.00
SURCHARGE
0.00
INVOICE FEE
0.00
SUPPLIES -WATER
0.00
SUPPLIES -WATER C/HLL
0.00
EQ RENTAL -CITY HALL
0.00
0.00
INTRANET CONN MAINT
0.00
FACILITY REFUND-REAGA
0.00
APR -JUN 16 SALES TAX
0.00
REPAIR SVCS-PANTERA
0.00
REPLACEMENT FENCE
0.00
0.00
REFUND -FPL 12-475 0.00
ANNL MAINT-FY 16/17 0.00
AMOUNT
15,947.00
-602.22
19,471.78
750.00
1,400.00
429.60
89.00
852.50
69.00
183.00
272.00
2,262.81
9,531.91
856.95
2,228.71
183.87
203.07
157.84
128.69
61.82
47.86
13,400.72
12.00
1.94
2.00
7.49
168.08
2.99
194.50
2,900.00
81.00
383.00
1,380.00
650.00
2,030.00
2,387.99
2,265.40
SUNGARD PENTAMATION INC
DATE: 07/28/2016 CITY OF DIAMOND BAR
TIME: 08:24:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between 120160714 00:00:00.000' and '20160727 00:00:00.000'
ACCOUNTING PERIOD: 1/17
FUND
- 001 -
GENERAL FUND
ANNL MAINT-FY 16/17
0.00
CASH ACCT
CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
117221
07/14/16
PENTAMAT
SUNGARD PUBLIC SECTOR BE
0014070
TOTAL CHECK
CONSULTING SVCS -6/24
0.00
1,171.33
10100
117222
07/14/16
SWANKMOT
SWANK MOTION PICTURES
0015350
10100
117223
07/14/16
THECOMDY
THE COMDYN GROUP INC
0014070
10100
117223
07/14/16
THECONDY
THE COMDYN GROUP INC
0014070
TOTAL CHECK
3,940.00
REPAIR SVCS -PARKS
0.00
10100
117224
07/14/16
SGVT
THE SAN GABRIEL VALLEY N
0014090
10100
117225
07/14/16
TREMCO
TREMCO
0015340
10100
117225
07/14/16
TREMCO
TREMCO
0015340
TOTAL CHECK
0.00
8,721.51
10100
117226
07/14/16
VANTAGEP
VANTAGEPOINT TRNSFR AGNT
001
10100
117226
07/14/16
VANTAGEP
VANTAGEPOINT TENSER AGNT
001
TOTAL CHECK
73.00
SUPPLIES -DBC
0.00
10100
117227
07/14/16
VERIZONW
VERIZON WIRELESS
0014090
10100
117228
07/14/16
VERMONTS
VERMONT SYSTEMS INC
0014070
10100
117229
07/14/16
WVKC
WALNUT VALLEY KIWANIS CL
0015350
10100
117230
07/14/16
WAXIESAN
WAXIE SANITARY SUPPLY
0015333
10100
117230
07/14/16
WAXIESAN
WAXIE SANITARY SUPPLY
0015340
TOTAL CHECK
699.00
0.00
10100
117231
07/14/16
WESTCOAS
WEST COAST ARBORISTS INC
0015558
10100
117231
07/14/16
WESTCOAS
WEST COAST ARBORISTS INC
1385538
10100
117231
07/14/16
WESTCOAS
WEST COAST ARBORISTS INC
0015558
10100
117231
07/14/16
WESTCOAS
WEST COAST ARBORISTS INC
0015558
TOTAL CHECK
728.00
PARK IMPRV-LONGVIEW
10100
117232
07/14/16
XIAOLIME
LIMEI XIAO
0015350
10100
117233
07/14/16
ZHANGCHE
CHENG JUN ZHANG
001
10100
117234
07/14/16
ZHANGELI
ELENA ZHANG
001
10100
117236
07/21/16
ABENCANI
CANISAR ABENDANO
001
10100
117237
07/21/16
DRIVERAL
ALLIANT INSURANCE SERVIC
1155515
10100
117238
07/21/16
ARCHTERR
ARCHITERRA DESIGN GROUP
2505310
10100
117238
07/21/16
ARCHTERR
ARCHITERRA DESIGN GROUP
2505310
TOTAL CHECK
10100
117239
07/21/16
CENTERIC
ARTESIA ICE SKATING TRAI
0015350
10100
117240
07/21/16
BIGAIRBU
BIG AIR BUENA PARK LLC
0015350
PAGE NUMBER: 6
ACCTPA21
-----DESCRIPTION------
SALES TAX
AMOUNT
ANNL MAINT-FY 16/17
0.00
30,781.95
0.00
33,047.35
MOVIE RENTALS -7/13/16
0.00
550.00
CONSULTING SVCS -6/24
0.00
1,171.33
CONSULTING SVCS -6/10
0.00
1,709.33
0.00
2,680.66
LEGAL AD -JUNE 2016
0.00
6,051.28
REPAIR SVCS -PARKS
0.00
3,940.00
REPAIR SVCS -PARKS
0.00
3,621.00
0.00
7,561.00
7/15 -LOAN DEDUCTIONS
0.00
3,165.37
7/15-P/R DEDUCTIONS
0.00
5,556.14
0.00
8,721.51
CELL CHRG-P/W,C/S,C/D
0.00
1,638.09
ANNL MAINE SVCS -6/17
0.00
.4,823.01
FOOD REIMB-CONCERT
0.00
73.00
SUPPLIES -DBC
0.00
134.12
SUPPLIES -DBC
0.00
16.28
0.00
150.40
ARBORIST SVCS -JUN 16
0.00
1,396.20
TREE MAINT-DIST 39
0.00
1,449.90
TREE MAINE SVCS -JUN
0.00
7,400.60
WATERING SVCS -JUN 16
0.00
699.00
0.00
10,945.70
CONTRACT CLASS -SUMMER
0.00
257.40
RECREATION REFUND
0.00
284.00
RECREATION REFUND
0.00
142.00
FACILITY REF UND-HRTGE
0.00
200.00
INS -RECYCLES DAY 16
0.00
728.00
PARK IMPRV-LONGVIEW
0.00
3,402.50
PARK IMPRV-STAR DUST
0.00
3,402.50
0.00
6,605.00
CONTRACT CLASS -SPRING
0.00
144.00
EXCURISION-DAY CAMP
0.00
1,525.00
SUNGARD PENTAMATION INC PAGE NUMBER: 7
DATE: 07/26/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 08:24:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160714 00:00:00.000' and 120160727 00:00:00.000'
ACCOUNTING PERIOD: 1/17
FUND
- 001 -
GENERAL FUND
CASH ACCT
CHECK NO
ISSUE DT
VENDOR NAME
FUND/DIVISION
-----DESCRIPTION------
SALES
TAX
AMOUNT
10100
117241
07/21/16
VALLEYCR BRIGHTVIEW LANDSCAPE SER
0015333
ADDL MAINT SVCS-M/HLL
0.00
451.25
10100
117241
07/21/16
VALLEYCR BRIGHTVIEW LANDSCAPE SER
0015333
ADDL MAINT SVCS -PARK
0.00
996.33
TOTAL CHECK
0.00
1,447.56
10100
117242
07/21/16
CCCA CALIFORNIA CONTRACT CITI
0014030
ANNL MEMBERSHIP DUES
0.00
5,090.00
10100
117243
07/21/16
CBREINC CBRE INC
0014030
APPRAISAL RPT -YMCA
0.00
1,485.00
10100
117244
07/21/16
CHAVARIN ERIKA CHAVARIN
001
FACILITY REFUND -DBC
0.00
850.00
10100
117245
07/21/16
FEINBERG CNC PRINTWERKS
0014030
PRINT SVCS -BUS CARDS
0.00
425.10
10100
117245
07/21/16
REINBERG CNC PRINTWERKS
0014030
PRINT SVCS -BUS CARDS
0.00
141.70
TOTAL CHECK
0.00
566.80
10100
117246
07/21/16
CORTEZLE LEANNE CORTEZ
001
FACILITY REFUND-REAGA
0.00
200.00
10100
117247
07/21/16
DAVIDVOL DAVID VOLZ DESIGN
2505510
STREET CLOCK DESIGN
0.00
5,700.00
10100
117248
07/21/16
DAYNITEC DAY & NITE COPY CENTER
0015510
PRINT SVCS-PLANS/SPEC
0.00
37.30
10100
117248
07/21/16
DAYNITEC DAY & NITE COPY CENTER
0015510
PRINT SVCS-PLANS/SPEC
0.00
847.15
TOTAL CHECK
0.00
864.45
10100
117249
07/21/16
DENNISCA CAROL A DENNIS
0015510
PROF.SVCS-T&T MTG
0.00
100.00
10100
117250
07/21/16
DBHANDCA DIAMOND BAR HAND CAR WAS
5204090
CAR WASH -POOL VEH
0.00
247.82
10100
117250
07/21/16
DBHANDCA DIAMOND BAR HAND CAR WAS
5205554
CAR WASH -RD MAINT
0.00
58.96
10100
117250
07/21/16
DBHANDCA DIAMOND BAR HAND CAR WAS
5205310
CAR WASH-PARKS/REC
0.00
73.95
10100
117250
07/21/16
DBHANDCA DIAMOND BAR HAND CAR WAS
5205230
CAR WASH -CODE ENFOR
0.00
29.96
TOTAL CHECK
0.00
410.73
10100
117251
07/21/16
DISCOVER DISCOVERY SCIENCE CENTER
1155515
PRGRM DELIVERY -JUN 16
0.00
1,150.30
10100
117252
07/21/16
DUNNSFEN DUNN'S FENCE COMPANY
0015556
TEMP FENCING-PANTERA
- 0.00
2,295.00
10100
117252
07/21/16
DUNNSFEN DUNN'S FENCE COMPANY
0015350
EQ RENTAL -4TH JULY
0.00
1,140.00
TOTAL CHECK
0.00
3,435.00
10100
117253
07/21/16
PROFORMA ELEMENT 7, LLC
1155515
PROMO ITEMS -CONCERTS
0.00
1,300.00
10100
117254
07/21/16
EVANSSAN EVANS SANDBALSTING CORP
0015554
SUPPLIES -RD MAINT
0.00
1,940.00
10100
117255
07/21/16
EXCELLAN EXCEL LANDSCAPE INC
1415541
VADALISM REPAIRS
0.00
25.89
10100
117255
07/21/16
EXCELLAN EXCEL LANDSCAPE INC
1385538
IRRIGATION REPAIRS
0.00
50.15
10100
117255
07/21/16
EXCELLAN EXCEL LANDSCAPE INC
1415541
VADALISM REPAIRS
0.00
72.56
10100
117255
07/21/16
EXCELLAN EXCEL LANDSCAPE INC
1385538
VANDALISM REPAIRS
0.00
81.36
10100
117255
07/21/16
EXCELLAN EXCEL LANDSCAPE INC
1415541
VANDALISM REPAIRS
0.00
126.87
TOTAL CHECK
0.00
356.85
10100
117256
07/21/16
EXTERMIN EXTERMINETICS OF SO CAL
0015340
RODENT CONTROL-PNTRA
0.00
30.00
10100
117256
07/21/16
EXTERMIN EXTERMINETICS OF SO CAL
0015340
RODENT CONTROL-HRTGE
0.00
40.00
10100
117256
07/21/16
EXTERMIN EXTERMINETICS OF SO CAL
0015333
RODENT CONTROL -JUN
0.00
40.00
10100
117256
07/21/16
EXTERMIN EXTERMINETICS OF SO CAL
0015340
RODENT CONTROL-PTRSN
0.00
50.00
SUNGARD PENTAMATION INC
DATE: 07/26/2016 CITY OF DIAMOND BAR
TIME: 08:24:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: tYansaCt.Ck_date between 120160714 00:00:00.000' and '20160727 00:00:00.000'
ACCOUNTING PERIOD: 1/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX
10100
117256
07/21/16 EXTERMIN
EXTERMINETICS OF SO CAL
0014093
RODENT CONTROL -TUN
0.00
10100
117256
07/21/16 EXTERMIN
EXTERMINETICS OF SO CAL
0014093
RODENT CONTROL -JUN
0.00
10100
117256
07/21/16 EXTERMIN
EXTERMINETICS OF SO CAL
0015333
RODENT CONTROL -JUN
0.00
TOTAL CHECK
0.00
10100
117257
07/21/16 FEHRPEER
FEHR & PEERS
0015551
ENG SVCS -SR 57/60
0.00
10100
117257
07/21/16 FEHRPEER
FEHR & PEERS
0015551
ENG SVCS -SR 57/60
0.00
10100
117257
07/21/16 FEHRPEER
FEHR & PEERS
0015551
ENG SVCS -SR 57/60
0.00
TOTAL CHECK
0.00
10100
117256
07/21/16 GUTIMARC
MARCO GUTIERREZ
0014095
CAMERA OP -CONCERTS
0.00
10100
117259
07/21/16 HUDSONAV
HUDSON AVE. MUSIC INC
0015350
BAND -CONCERT 7/20
0.00
10100
117260
07/21/16 HYUNJASO
JASON HYUN
001
FACILITY REFUND -DBC
0.00
10100
117261
07/21/16 KENSHARD
KENS HARDWARE
0015554
SUPPLIES -RD MAINT
0.00
10100
117262
07/21/16 KINGSHAN
SHANNON KING
001
FACILITY REFUND-S/CYN
0.00
10100
117263
07/21/16 LACDAGRI
LA COUNTY DEPT. OF AGRIC
1415541
WEED ABATEMENT -#41
0.00
10100
117263
07/21/16 LACDAGRI
LA COUNTY DEPT. OF AGRIC
1395539
WEED ABATEMENT -#39
0.00
TOTAL CHECK
0.00
10100
117264
07/21/16 LAUROREI
REIF VINCENT LAURO
001
FACILITY REFUND-S/CYN
0.00
10100
117265
07/21/16 LOOMIS
LOOMIS
0014090
COURIER SVCS -JUNE 16
0.00
10100
117266
07/21/16 GALVANLU
LUCELLY GALVAN
001
RECREATION REFUND
0.00
10100
117267
07/21/16 MATTIRED
RICK RAYMOND MATTIE
0014095
CAMERA OP -CONCERTS
0.00
10100
117268
07/21/16 METROLIN
METROLINK
1125553
CITY SUBSIDY -JUN 16
0.00
10100
117268
07/21/16 METROLIN
METROLINK
1125553
METROLINK PASSES -JUN
0.00
TOTAL CHECK
0.00
10100
117269
07/21/16 NEXUSIS
NEXUS IS INC
0014070
MEMO CREDIT -CITY CMRA
0.00
10100
117269
07/21/16 NEXUSIS
NEXUS IS INC
0014070
CITY SECURITY CAMERA
0.00
10100
117269
07/21/16 NEXUSIS
NEXUS IS INC
0014070
CITY SECURITY CAMERA
0.00
10100
117269
07/21/16 NEXUSIS
NEXUS IS INC
0014070
CITY SECURITY CAMERA
0.00
10100
117269
07/21/16 NEXUSIS
NEXUS IS INC
0014070
CITY SECURITY CAMERA
0.00
10100
117269
07/21/16 NEXUSIS
NEXUS IS INC
0014070
CITY SECURITY CAMERA
0.00
10100
117269
07/21/16 NEXUSIS
NEXUS IS INC
0014070
CITY SECURITY CAMERA
0.00
10100
117269
07/21/16 NEXUSIS
NEXUS IS INC
.0014070
CITY SECURITY CAMERA
0.00
10100
117269
07/21/16 NEXUSIS
NEXUS IS INC
0014070
CITY SECURITY CAMERA
0.00
10100
117269
07/21/16 NEXUSIS
NEXUS IS INC
0014070
CITY SECURITY CAMERA
0.00
10100
117269
07/21/16 NEXUSIS
NEXUS IS INC
0014070
CITY SECURITY CAMERA
0.00
10100
117269
07/21/16 NEXUSIS
NEXUS IS INC
0014070
CITY SECURITY CAMERA
0.00
10100
117269
07/21/16 NEXUSIS
NEXUS IS INC
0014070
CITY SECURITY CAMERA
0.00
10100
117269
07/21/16 NEXUSIS
NEXUS IS INC
0014070
CITY SECURITY CAMERA
0.00
10100
117269
07/21/16 NEXUSIS
NEXUS IS INC
0014070
CITY SECURITY CAMERA
0.00
TOTAL CHECK
0.00
PAGE NUMBER: 8
ACCTPA21
AMOUNT
50.00
65.00
75.00
350.00
1,250.81
1,672.61
3,524.85
6,448.27
525.00
1,400.00
650.00
31.59
50.00
14,066.50
21,897.94
35,964.44
50.00
953.96
160.00
525.00
14,078.40
56,313.60
70,392.00
-1,468.78
77.40
1,022.17
1,369.78
2,194.40
2,699.12
5,937.12
7,023.46
7,023.46
7,447.26
7,447.29
12,683.83
13,006.42
31,241.77
5,937.10
103,841.82
SUNGARD PENTAMATION INC PAGE NUMBER: 9
DATE: 07/28/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 08:24:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: txanSaCt.Ck_date between '20160714 00:00:00.000' and '20160727 00:00:00.000'
ACCOUNTING PERIOD: 1/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
FUND/DIVISION -----DESCRIPTION------ SALES TAX
AMOUNT
10100
117270
07/21/16
KIDZLOVE NORTH AMERICAN YOUTH ACT
0015350
CONTRACT CLASS -SPRING
0.00
1,665.00
10100
117271
07/21/16
ONWARDEN
ONWARD ENGINEERING
2505510
CONTRC MGMT-AREA 4
0.00
15,885.00
10100
117271
07/21/16
ONWARDEN
ONWARD ENGINEERING
2505510
CONSTR MGMT-AREA 4
0.00
19,920.00
TOTAL CHECK
0.00
35,805.00
10100
117272
07/21/16
PATEMANJ
MANJULABEN PATEL
001
FACILITY REFUND -DBC
0.00
350.00
10100
117273
07/21/16
POLYMEND
POLYMENDERS
0015556
REPAIR SVCS -PARKS
0.00
1,675.00
10100
117274
07/21/16
RFDICKSO
R F DICKSON COMPANY INC
0015554
STREET SWEEPING SVCS
0.00
8,654.10
10100
117275
07/21/16
ROMERORI
RIGOBERTO ROMERO
001
FACILITY REFUND-S/CYN
0.00
50.00
10100
117276
07/21/16
ROSSCREA
ROSS CREATIONS
0015350
SOUND SYS -CONCERTS
0.00
750.00
10100
117277
07/21/16
SCSIGNS
S C SIGNS & SUPPLIES LLC
0015554
TRAFFIC SIGNS & PAINT
0.00
5,711.58
10100
117278
07/21/16
SCHORRME
SCHORR METALS INC
0015340
SUPPLIES -PARKS
0.00
286.35
10i00
117279
07/21/16
SHICHIDA
MIKA SHICHIDA
001
RECREATION REFUND
0.00
77.00
10100
117280
07/21/16
SMARTFIN
SMART & FINAL
0015350
SUPPLIES -4TH OF JULY
0.00
60.17
10100
117280
07/21/16
SMARTFIN
SMART & FINAL
0015350
RETIREMNT-ROSE -
0.00
221.60
10100
117280
07/21/16
SMARTFIN
SMART & FINAL
0015350
SUPPLIES -TINY TOTS
0.00
232.52
10100
117280
07/21/16
SMARTFIN
SMART & FINAL
0015350
SUPPLIES -SR PROG -
0.00
123.89
10100
117280
07/21/16
SMARTFIN
SMART & FINAL
0015350
SUPPLIES -4TH OF JULY
0.00
132.43
10100
117280
07/21/16
SMARTFIN
SMART & FINAL
0015310
SUPPLIES -DAY CAMP
0.00
345.67
10100
117280
07/21/16
SMARTFIN
SMART & FINAL
0015350
MEMO CREDIT -DAY CAMP
0.00
-9.00
TOTAL CHECK
0.00
1,107.48
10100
117281
07/21/16
SOCIALVO
SOCIAL VOCATIONAL SERVIC
0015558
WEED & LITTER REMOVA
0.00
2,181.04
10100
117282
07/21/16
SONGHAMA
HAMA SONG
001
RECREATION REFUND
0.00
568.00
10100
117283
07/21/16
TASC
TASC
0014060
FLEX ADMIN SVCS -JUN
0.00
100.00
10100
117284
07/21/16
TENNISAN
TENNIS ANYONE INC
0015350
CONTRACT CLASS -SUMMER
0.00
6,785.80
10100
117285
07/21/16
TAITDAVI
THE TAIT GROUP INC
0015551
CONSULTANT SVCS -57/60
0.00
3,508.95
10100
117286
07/21/16
JACKSONS
TRADITIONAL AUTO SUPPLY
5205310
BATTERIES -DBC
0.00
487.25
10100
117267
07/21/16
VADEJIGN
CIGNA VADECHA
001
FACILITY REFUND -DBC
0.00
400.00
10100
117288
07/21/16
VALERACI
CINDY VALERA
001
FACILITY REFUND -DBC
0.00-
350.00
10100
117288
07/21/16
VALERACI
CINDY VALERA
001
FACILITY CREDIT -DSC
0.00
-59.50
TOTAL CHECK
0.00
290.50
10100
117289
07/21/16
VELOSOAB
ABIGAIL VELOSO
001
FACILITY REFUND-M/HLL
0.00
50.00
SUNGARD PENTAMATION INC
DATE: 07/28/2016 CITY OF DIAMOND BAR
TIME: 08:24:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between 120160714 00:00:00.000' and '20160727 00:00:00.000'
ACCOUNTING PERIOD: 1/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO
ISSUE IT
VENDOR
NAME
FUND/DIVISION
10100
117290
07/21/16
WCCA
WCCA
0014030
10100
07142016
07/14/16
PETTYCAS
PETTY CASH/DIANNA
HONEYW 0014095
10100
07142016
07/14/16
PETTYCAS
PETTY CASH/DIANNA
HONEYW 0015350
10100
07142016
07/14/16
PETTYCAS
PETTY CASH/DIANNA
HONEYW 0015350
10100
07142016
07/14/16
PETTYCAS
PETTY CASH/DIANNA
HONEYW 0015350
10100
07142016
07/14/16
PETTYCAS
PETTY CASH/DIANNA
HONEYW 001
TOTAL
CHECK
P/R TRANSFER-15/PP
16
0.00
10100
15 -PP 16
07/14/16
PAYROLL
PAYROLL TRANSFER
001
10100
15 -PP 16
07/14/16
PAYROLL
PAYROLL TRANSFER
112
10100
15 -PP 16
07/14/16
PAYROLL
PAYROLL TRANSFER
113
10100
15 -PP 16
07/14/16
PAYROLL
PAYROLL TRANSFER
115
10100
15 -PP 16
07/14/16
PAYROLL
PAYROLL TRANSFER
125
10100
15 -PP 16
07/14/16
PAYROLL
PAYROLL TRANSFER
138
10100
15 -PP 16
07/14/16
PAYROLL
PAYROLL TRANSFER
139
10100
15 -PP 16
07/14/16
PAYROLL
PAYROLL TRANSFER
141
TOTAL
CHECK
10100
CAJPIA17
07/21/16
CAJPIA
CALIFORNIA JPIA
5104081
10100
CAJPIA17
07/21/16
CAJPIA
CALIFORNIA JPIA
001
10100
CAJPIA17
07/21/16
CAJPIA
CALIFORNIA JPIA
5104081
10100
CAJPIAI7
07/21/16
CAJPIA
CALIFORNIA JPIA
001
TOTAL
CHECK
10100
PP 15/16
07/14/16
PERSRETI
PERS RETIREMENT FUND 001
10100
PP 15/16
07/14/16
PERSRETI
PERS RETIREMENT FUND 001
10100
PP 15/16
07/14/16
PERSRETI
PERS RETIREMENT FUND 001
TOTAL
CHECK
TOTAL
CASH ACCOUNT
TOTAL
FUND
-----DESCRIPTION------ SALES TAX
ANNL MEMBERSHIP DUES 0.00
SUPPLIES
0.00
SUPPLIES
0.00
SUPPLIES
0.00
SUPPLIES
0.00
PETTY CASH SHORTAGE
0.00
0.00
P/R TRANSFER-15/PP
16
0.00
P/R TRANSFER-15/PP
16
0.00
P/R TRANSFER-15/PP
16
0.00
P/R TRANSFER-15/PP
16
0.00
P/R TRANSFER-15/PP
16
0.00
P/R TRANSFER-15/PP
16
0.00
P/R TRANSFER-15/PP
16
0.00
P/R TRANSFER-15/PP
16
0.00
0.00
FY 16/17 LIABILITY
PRE
0.00
FY 16/17 WKRS COMP
PRE
0.00
FY 16/17 LIABILITY
RET
0.00
TY 16/17 WC RETRO ADJ
0.00
0.00
RETIRE CONTRIB-PEPRA 0.00
RETIRE CONTRIB-EE 0.00
SURVIVOR BENEFIT 0.00
0.00
0.00
PAGE NUMBER: 10
ACCTPA21
AMOUNT
500.00
8.10
25.00
151.25
166.91
1.35
352.61
186,078.44
3,063.42
546.49
11,116.09
266.82
1,160.78
680.78
560.31
203,475.13
420,436.00
127,486.00
42,830.00
5,088.00
595,840.00
547.44
26,774.41
46.50
27,368.35
1,497,476.11
1,497,476.11
SUNGARD PENTAMATION INC
DATE: 07/28/2016 CITY OF DIAMOND BAR
TIME: 08:24:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: tYansaCt.Ck_date between 120160714 00:00:00.000' and '20160727 00:00:00.000'
ACCOUNTING PERIOD: 1/17
FUND - 160 - USED MOTOR OIL ELK GRT
CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION
10100 117235 07/14/16 CLEARCHA CLEAR CHANNEL OUTDOOR IN 1605516
TOTAL CASH ACCOUNT
TOTAL FUND
TOTAL REPORT
PAGE NUMBER: 11
ACCTPA21
-----DESCRIPTION------ SALES TAX AMOUNT
BUS SHLTR ADS/U/OIL 0.00 450.00
0.00 450.00
0.00 450.00
0.00 1,497,926.11
CITY COUNCIL 711v�
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man 4 e
TITLE: Treasurer's Statement — June 201
RECOMMENDATION:
Approve the June 2016 Treasurer's Statement.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Agenda # 6.5
Meeting Date: Aug. 2, 2016
AGENDA REPORT
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the cash balances with a breakdown of various
investment accounts and the yield to maturity from investments. This statement also includes an
investment portfolio management report which details the activities of investments. All investments
have been made in accordance with the City's Investment Policy.
PREPARED BY:
Susan Full, Senior Accountant
REVIEWED BY:
4fhty&,�_
Dianna Honeywell, Finance Uirector
Attachments:
Treasurer's Statement, Investment Portfolio Report
CITY OF DIAMOND BAR - CITY TREASURER'S REPORT
CASH BALANCE AS OF JUNE 30, 2016
BEGINNING CASH BALANCE $35,548,211.82
CASH RECEIVED
Cash Receipts $1,694,451.16
Total Cash Received $1,694,451.16
$37,242,662.98
Checks Written
($2,076,380.41)
Payroll & Pers Transfers
(528,324.08)
Wire Transfers
(618,728.13)
Returned Checks
(511.00)
Charge Card Fees & Other Adjustments
(3,747.86)
Total Expenditures
($3,227,691.48)
CASH BALANCE AS OF: JUNE 30, 2016
$34,014,971.50
TOTAL CASH BREAKDOWN
Active Funds
General Account
$35,699.59
Payroll Account
($11,925.78)
Change Fund
$1,400.00
Petty Cash Account
$500.00
Parking Account Minimum
$250.00
Cash With Fiscal Agent
$28.77
Amount Unamortized on Investments
($49,711.64)
Total Active Funds
($23,759.06)
Investment Funds:
Certificates of Deposit - Bank
248,000.00
Federal Credit Union
$248,000.00
Local Agency Investment Fund
$7,277,524.83
Corporate Notes
$506,531.25
Federal Agency Callable
$12,786,006.76
Bank Negotiable CDs
$9,032,284.68
Municipal Bonds
$3,161,888.95
Wells Fargo Advantage Money Market Fund
$778,494.09
Total Investment Funds
34,038,730.56
CASH BALANCE AS OF: JUNE 30, 2016 $34,014,971.50
Average Yield to Maturity 1.297%
FY2015-16 Year -To -Date Interest Earnings $366,257.60
FY2015-16 Budgeted Annual Interest Earnings $342,800.00
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO SUMMARY REPORT
for the Month of June 30, 2016
INVESTMENTS
BOOK VALUE
PERCENT OF
PORTFOLIO
TERM
DAYS TO
MATURITY
YIELD TO
MATURITY
Certificates of Deposit - Bank
$248,000.00
0.73%
1,826
1,819
1.650
Federal Credit Union CD
$248,000.00
0.73%
1,827
1,670
2.050
Local Agency Investment Fund
$7,277,524.83
21.38%
1
1
0.576
Corporate Notes
$506,531.25
1.49%
1820
1698
1.954
Federal Agency Issues - Callable
$12,786,006.76
37.56%
1,579
389
1.349
Negotiable CD's - Banks
$9,032,284.68
26.54%
1,695
1,139
1.574
Municipal Bonds
$3,161,888.95
9.29%
1,425
1,255
2.080
Wells Fargo Sweep Account
$778,494.09
2.29%
1
1
0.010
Total Investments and Averages 34,038,730.56
TOTAL INTEREST EARNED
jR��
LL*es DeStefao
City Treasurer
7/26/2016
Date
MONTH ENDING
June 30, 2016
$35,355.39
100.00% 1,230
616 1.297
FISCAL YEAR-TO-DATE
2015-16
$366,257.60
I certify that this report accurately reflects all City pooled investments
and is in conformity with the investment policy of the City of Diamond Bar
approved by City Council and on file in the City Clerk's office. The investment program
herein provides sufficient cash flow liquidity to meet the next six months estimated
expenditures.
Page 1
City of Diamond Bar
Portfolio Management
Portfolio Summary
June 30, 2016
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA
(909)839-7053
Par Market Book %of Daysto YTM/C
Investments Value Value Value Portfolio Term Maturity
Certificates of Deposit - Bank
248,000.00
248,629.92
248,000.00
0.73
1,826
1,819
1.650
Federal Credit Union CD
248,000.00
248,000.00
248,000.00
0.73
1,827
1,670
2.050
Local Agency Investment Funds
7,277,524.83
7,282,045.79
7,277,524.83
21.38
1
1
0.576
Corporate Notes
500,000.00
514,439.00
506,531.25
1.49
1,820
1,698
1.954
Federal Agency Callable
12,795,000.00
12,806,613.72
12,786,006.76
37.56
1,579
.389
1.349
Negotiable CD
9,032,000.00
9,201,768.99
9,032,284.68
26.54
1,699
1,139
1.574
Municipal Bonds
3,110,000.00
3,211,598.80
3,161,888.95
9.29
1,425
1,255
2.080
Wells Fargo Sweep Account
778,494.09
778,494.09
778,494.09
2.29
1
1
0.010
33,989,018.92
34,291,590.31
34,038,730.56
100.00%
1,230
616
1.297
Investments
Total Earnings June 30 Month Ending Fiscal Year To Date Fiscal Year Ending
Current Year 35,355.39 366,257.60 366,257.60
Average Daily Balance 34,608,153.17 31,353,832.15
Effective Rate of Return 1.24% 1.16% _
Dianna Honeywell, Finance Director
Reporting period 06/01/2016-06/30/2016 Portfolio POOL
AP
Run Date: 07126/2016 -14:21 PM (PRF PMI) 7.3.0
Report Ver. 7.3.36
City of Diamond Bar
Portfolio Management
Portfolio Details - Investments
June 30, 2016
Page 1
Federal Credit Union CD
Funds
Average Purchase
10043
CFCU2099 10144 Citadel Federal Credit Union 01/26/2016 248,000.00
Stated
Days to
YTM/C Maturity
CUSIP
Investment# Issuer
Balance Date
Par Value
Market Value
Book Value Rate
Term Maturity
Date
Certificates
of Deposit - Bank
7,277,524.83
7,282,045.79
7,277,524.83
1
1
0.576
58733ACY3
10160 Mercantil Commerce Bank
06/24/2016
248,000.00
248,629.92
248,000.00 1.650
1,826 1,819
1.650 06/24/2021
0378336S8 10148.
Subtotal and Average
57,866.67
248,000.00
248,629.92
248,000.00
1,826 1,819
1.650
Federal Credit Union CD
Funds
3133EC7A6
10043
CFCU2099 10144 Citadel Federal Credit Union 01/26/2016 248,000.00
248,000.00
248,000.00 2.050 1,827
1,670 2.050 01/26/2021
Subtotal and Average 248,000.00 248,000.00
248,000.00-
248,000.00 1,827
1,670 2.050
Local Agency Investment
Funds
3133EC7A6
10043
3133EC7B4
10044
3133ECMZ4
10051
LAIF 10028
Local Agency Investment Fund
7,277,524.83
7,282,045.79
7,277,524.83
0.576 1
1
0.576
313382Y98
Subtotal and Average 8,210,858.16
7,277,524.83
7,282,045.79
7,277,524.83
1
1
0.576
Corporate Notes
10132
3130A6XG7
10137
3130A6,U7
10139
3130A7CV5
10149
0378336S8 10148.
Apple Inc 03/01/2016
500,000.00
514,439.00
506,531.25
2.250 1,820
1,698
1.954 02/23/2021
Federal Farm Credit Bank
Subtotal and Average 506,587.89
500,000.00
514,439.00
506,531.25
1,820
1,698
1.954
Federal Agency
Callable
3133EC7A6
10043
3133EC7B4
10044
3133ECMZ4
10051
3133ECNY6
10056
3133ECP40
10060
3133EFFC6
10129
3133EGAZ8
10156
313382Y98
10057
3133834Y4
10059
313381G82
10118
3130A5X61
10122
3130A2MW3
10132
3130A6XG7
10137
3130A6,U7
10139
3130A7CV5
10149
3130A7W W1
10155
3134G3S50
10040
3134G33E8
10124
3134G7S77
10133
Run Date: 0726/2016 -14:21
Federal Farm Credit Bank
12/12/2012
1,000,000.00
1,000,015.00
999,710.56
0.820
1,826
529
0.840
12/12/2017
Federal Farm Credit Bank
12/13/2012
500,000.00
500,004.00
499,927.50
0.840
1,826
530
0.850
12/13/2017
Federal Fan Credit Bank
05/01/2013
500,000.00
500,009.00
500,000.00
0.690
1,461
304
0.690
05/01/2017
Federal Farm Credit Bank
05/08/2013
500,000.00
500,051.00
499,907.36
0.950
1,826
576
0.960
05/08/2018
Federal Farm Credit Bank
05/09/2013
500,000.00
500,005.50
499,839.58
0.640
1,461
312
0.678
05/09/2017
Federal Farm Credit Bank
09/30/2015
500,000.00
500,025.00
500,000.00
1.530
1,461
1,186
1.530
09/30/2019
Federal Farm Credit Bank
05/17/2016
500,000.00
500,013.00
500,000.00
1.580
1,737
139
1.580
02/17/2021
Federal Home Loan Bank
05/16/2013
500,000.00
500,004.00
500,000.00
1.000
1,826
684
1.000
05/16/2018
Federal Home Loan Bank
05/29/2013
500,000.00
500,018.00
500,000.00
1.040
1,826
597
1.040
05/29/2018
Federal Home Loan Bank
07/13/2015
250,000.00
250,006.25
247,849.62
1.385
1,620
1,266
1.643
12/19/2019
Federal Home Loan Bank
07/29/2015
500,000.00
500,415.00
500,000.00
1.125
1,827
28
2.026
07/29/2020
Federal Home Loan Bank
10/09/2015
500,000.00
501,811.50
502,389.52
1.250
1,399
222
1.895
08/08/2019
Federal Home Loan Bank
12/28/2015
500,000.00
500,670.00
500,000.00
0.750
366
180
0.750
12/28/2016
Federal Home Loan Bank
01/06/2016
500,000.00
500,011.00
498,453.34
0.610
652
475
1.051
10/19/2017
Federal Home Loan Bank
03/01/2016
500,000.00
505,896.00
499,440.29
'1.375
1,815
1,693
1.400
02/16/2021
Federal Home Loan Bank
05/25/2016
500,000.00
500,475.00
500,000.00
1.250
1,826
147
2.091
05/25/2021
Federal Home Loan Mig Corp
10/26/2012
500,000.00
500,300.00
499,979.24
0.625
1,467
123
0.636
11/01/2016
Federal Home Loan Mtg Corp
09/02/2015
500,000.00
500,009.00
497,572.07
1.500
1,591
9
2.211
01/10/2020
Federal Home Loan Mtg Corp
10/29/2015
500,000.00
500,137.50
500,000.00
1.125
1,827
26
1.125
10/29/2020
Portfolio POOL
AP
PM (PRF_PM2) 7.3.0
Report Ver. 7.3.3b'
City of Diamond Bar
Portfolio Management
Portfolio Details - Investments
June 30, 2016
Page 2
Negotiable CD
Average
Purchase
Stated
Days to
YTM/C
Maturity
CUSIP
Investment# Issuer Balance
Date
Par Value
Market Value
Book Value
Rate
Term Maturity
1,096
Date
Federal Agency
Callable
020080AV9
10130
ALMA Bank Astoria NY
10/01/2015
249,000.00
255,665.73
249,000.00
1.700
1,460
1,166
3134G9QH3
10157
Federal Home Loan Mtg Corp
05/26/2016
500,000.00
500,851.00
500,000.00
1.125
914
329
1.125
11/26/2018
3134G9QJ9
10158
Federal Home Loan Mtg Corp
06/30/2016
500,000.00
500,416.00
500,000.00
1.875
1,826
91
1.875
06/30/2021
3134G9XD4
10163
Federal Home Loan Mtg Corp
06/30/2016
500,000.00
500,000.00
500,000.00
1.250
1,826
162
2.091
06/30/2021
3136GOR37
10127
Federal National Mtg Assn
09/24/2015
245,000.00
245,050.47
243,992.52
1.500
1,583
23
2.107
01/24/2020
3136GO2H3
10128
Federal National Mtg Assn
09/24/2015
300,000.00
300,094.50
299,291.33
1.350
1,321
37
1.621
05/07/2019
3135GOSYD
10141
Federal National Mtg Assn
01/20/2016
500,000.00
500,111.00
498,863.44
1.600
1,800
85
1.673
12/24/2020
3136G3JY2
10152
Federal National Mtg Assn
05/03/2016
500,000.00
500,213.00
498,790.39
1.500
1,821
119
1.552
04/28/2021
2.355
07/13/2020
Subtotal and Average 12,919,063.54
10066
12,795,000.00
12,806,613.72
12,786,006.76
252,657.19
1,579
389
1.349
767
Negotiable CD
02006LNF6
10108
Ally Bank UT
01/29/2015
248,000.00
249,280.18
248,000.00
1.250
1,096
577
1.045
01/29/2018
020080AV9
10130
ALMA Bank Astoria NY
10/01/2015
249,000.00
255,665.73
249,000.00
1.700
1,460
1,166
1.701
09/30/2019
02587DMV7
10052
American Express Centurion Bk
05/02/2013
_ 248,000.00
249,943.33
248,000.00
1.100
1,826
670
1.101
05/02/2016
02537CAWO
10098
American Express Centurion Bk
06/21/2014
248,000.00
255,227.22
248,000.00
2.100
1,826
1,146
2.101
08/21/2019
06740KHBB
10091
Barclays Bank
07/02/2014
248,000.00
254,174.21
248,000.00
2.050
1,826
1,096
2.051
07/02/2019
05568P7A9
10081
BMW Bank
04/25/2014
248,000.00
253,865.70
248,000.00
1.900
1,826
1,028
1.901
04/25/2019
14042E4P2
10120
Capital One Bank
07/15/2015
248,000.00
256,130.93
246,000.00
2.300
1,827
1,475
2.303
07/15/2020
140420XRS
10151
Capital One Bank
04/06/2016
248,000.00
252,517.07
248,000.00
1.700
1,826
1,740
1.701
04/06/2021
20033AL07
10117
Comenry Capital Bank
07/14/2015
248,000.00
256,147.05
248,000.00
2.350
1,826
1,473
2.355
07/13/2020
20451 PBV7
10066
Compass Bank
08/07/2013
248,000.00
252,657.19
248,000.00
1.750
1.,826
767
1.751
08/07/2018
254671 G53
10075
Discover Bank
02/20/2014
248,000.00
252,703.57
248,000.00
1.850
1,826
964
1.851
02/20/2019
29266NG84
10107
EnerSank USA
01/29/2015
248,000.00
- 253,187.17
248,000.00
1.400
1,461
942
0.000
01/29/2019
29976DZ05
10119
Everbank/Jacksonville FL
07/14/2015
248,000.00
256,185.74
248,000.00
2.000
1,827
1,474
2.002
07/14/2020
33767AVK4
10146
First Bank Puerto Rico
02/12/2016
248,000.00
254,375.09
248,000.00
1.850
1,827
1,687
0.000
02/12/2021
34387ABA6
10102
Flushing Savings Bank
12/10/2014
248,000.00
251,443.48
248,000.00
1.800
1,461
892
1.800
12/10/2018
308863AH2
10147
FARMERS&MERCH SAVINGS BK
02/29/2016
248,000.00
253,131.66
248,000.00
1.550
1,824
1,701
1.550
02126/2021
3616OWK57
10026
GE Capital Financial Inc.
05/04/2012
248,000.00
249,997.39
248,000.00
1.750
1,826
307
1.751
05/04/2017
36160KZK4
10073
GE Capital Retail Bank
01/31/2014
248,000.00
253,462.70
248,000.00
1.900
1,826
944
1.901
01/31/2019
38148J6M8
10142
Goldman Sachs Bank
01/27/2016
248,000.00
257,135.82
248,000.00
2.100
1,827
1,671
2.102
01/27/2021
06251AK25
10131
Bank of Hapoalim NY
10/09/2015
245,000.00
253,577.21
245,000.00
2.000
1,827
1,561
2.002
10/09/2020
40434ASZ3
10112
HSBC Bank USA
03/30/2015
248,000.00
248,330.58
248,000.00
1.250
1,827
1,368
2.223
03/30/2020
45383UPJS
10077
Independent Bank CD
03/14/2014
248,000.00
249,561.50
248,000.00
0.900
1,280
440
0.902
09/14/2017
856284X58
10094
State Bank of India
07/22/2014
248,000.00
254,199.75
248,000.00
2.000
1,826
1,116
2.001
07/22/2019
464209BR5
10054
Isabella Bank &Trust Company
05/30/2013
248,000.00
248,062.99
248,000.00
1.000
1,826
698
0.850
05/30/2018
48125TU86
10110
JP Morgan Chase
02/05/2015
500,000.00
500,229.50
500,000.00
1.000
1,461
950
1.656
02/05/2019
Portfolio POOL
AP
Run Date: 07/26/2016-14:21 PIA (PRF PM2)T3.0
City of Diamond Bar
Portfolio Management
Portfolio Details - Investments
June 30, 2016
Page 3
Municipal Bonds
Average
Purchase
SWEEP 10,036
Wells Fargo
Stated
778,494.09
Days to
YTM/C
Maturity
CUSIP
Investment#
Issuer Balance
Date
Par Value
Market Value
Book Value
Rate
Term Maturity
1,492
Date
Negotiable CD
283309KN1
10134
EI Monte School District
11/06/2015
750,000.00
770,280.00
756,095.62
2.148
1,272
1,034
1.850
51210SITY6
10061
Lakeside Bank
05/17/2013
248,000.00
248,024.30
248,000.00
0.750
1,461
320
0.750
05/17/2017
538036CF9
10145
LIVE OAK BANKING COMPANY -
02/11/2016
248,000.00
254,126.59
248,000.00
1.500
1,460
1,319
1.466
02/10/2020
59013JJB6
10126
Merrick Bank
09/21/2015
248,000.00
256,729.60
248,000.00
1.850
1,827
1,543
0.000
09/21/2020
70153RHEl
10076
Parkway Bank &Trust
03/19/2014
248,000.00
251,481.18
248,000.00
1.650
1,826
991
1.651
03/19/2019
71270QLS3
10105
People's United Bank
01/28/2015
248,000.00
256,025.78
248,000.00
1.750
1,626
1,306
1.751
01/28/2020
74267GVBO
10153
Privatebank&Trust Co - CD
05/06/2016
248,000.00
250,669.47
248,000.00
1.500
1,826
1,770
1.501
05/06/2021
795450SF3
10097
Sallie Mae Bank
08/06/2014
248,000.00
254,593.58
248,000.00
2.050
1,826
1,131
2.051
08/06/2019
89233PBSO
10159
Toyota MTR Credit Corp
05/27/2016
150,000.00
150,610.65
150,284.68
1.250
496
461
1.098
10/05/2017
94986TYT8.
10154
Wells Fargo
05/10/2016
248,000.00
249,481.30
248,000.00
1.300
1,826
1,774
1.301
05/10/2021
981571BD3
10113
World's Foremost Bank
05/13/2015
200,000.00
204,697.40
200,000.00
2.000
1,827
1,412
2.002
05/13/2020
94768NJU9
10088
Webster Bank
07/02/2014
248,000.00
254,116.18
248,000.00
1.900
1,826
1,096
1.901
07/02/2019
Subtotal and Average 9,139,760.44
9,032,000.00
9,201,768.99
9,032,284.68
1,699
1,139
1.574
Municipal Bonds
SWEEP 10,036
Wells Fargo
07/01/2012 778,494.09
778,494.09
778,494.09 0.010 1 1 0.010
Subtotal and Average
189849KY7
10125
Coachella Valley School Dist
09/15/2015
880,000.00
912,384.00
887,366.74
2.885
1,782
1,492
2.665
08/01/2020
283309KN1
10134
EI Monte School District
11/06/2015
750,000.00
770,280.00
756,095.62
2.148
1,272
1,034
1.850
05/01/2019
455749BQ3
10150
INDIO CA WATER AUTHORITY
04/01/2016
980,000.00
1,018,474.80
1,008,821.19
2.820
1,461
1,370
2.000
04/01/2020
672211BF5
10161
Oakland Coliseum
06/17/2016
500,000.00
510,460.00
509,605.40
2.321
959
945
1.559
02/01/2019
Subtotal and Average 2,890,599.61
3,110,000.00
3,211,598.80
3,161,888.95
1,425
1,255
2.080
Wells Fargo Sweep Account
SWEEP 10,036
Wells Fargo
07/01/2012 778,494.09
778,494.09
778,494.09 0.010 1 1 0.010
Subtotal and Average
635,416.86 778,494.09
778,494.09
778,494.09 1 1 0.010
Total and Average 34,608,153.17 33,989,018.92 -34,291,590.31 34,038,730.56 1,230 616 1.297
Portfolio POOL
AP
Run Date: 07/26/2016 - 14:21 - PM (PRF_PM2) 7.3.0
CITY COUNCIL
Agenda # 6 - 6
Meeting Date: August 2, 2016
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma
a
TITLE: APPROVAL OF CONTRACT W TH THE REGIONAL CHAMBER OF COMMERCE—SAN
GABRIEL VALLEY FOR FY 2016-17 IN AN AMOUNT NOT TO EXCEED $12,000.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
Funds are appropriated for this item as part of the approved FY 2016-17 budget.
DISCUSSION:
The Regional Chamber of Commerce—San Gabriel Valley (Chamber) continues to serve the
Diamond Bar business community. Under the existing agreement with the City of Diamond Bar, the
Chamber must continue to provide the following services to the Diamond Bar business community:
• Free small business development workshops and training opportunities.
• Localized advertising opportunities (on website).
• Ribbon cuttings at new Diamond Bar businesses, including grand openings of Smart and Final
Extra! in April and Encore in May.
• Submittal of attached annual report to the City Manager.
New to the Chamber's list of business services is the inclusion of Restaurant Week, which is
co-sponsored by the Chamber and City and will take place Friday, October 7 through Friday, October
14. Diamond Bar Restaurant Week is a citywide event featuring the cuisine of many of Diamond
Bar's dining establishments, with participating restaurants preparing special meals for lunch and
dinner options at reasonable price points. Restaurant Week is a component of the City's continued
efforts to promote economic development and synergy within the Diamond Bar business community.
The City has historically utilized the services of the Chamber as a component of its overall economic
development strategy. Therefore, it is recommended that the City Council continue its association
with the Chamber and approve the contract in an amount not to exceed $12,000 for FY 2016-17.
Prepar�d by: Reviewed by:
Anthony Santos Rya Lean
Assistant to the City Manager Assis City Manager
Attachments:
1. Consulting Services Agreement/Exhibit A.
2. Chamber of Commerce Year End Report FY2015-16.
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT (the "Agreement") is made as of August 2 , 2016 by and between the
City of Diamond Bar, a municipal corporation ("City") and _ Regional Chamber of Commerce—San
Gabriel Valley, a California nonprofit benefit corporation ("Consultant").
1. Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the
reasonable satisfaction of the City the services set forth in the attached Exhibit "A", which is
incorporated herein by this reference. As a material inducement to the City to enter into this
Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully
understands the difficulties and restrictions in performing the work. Consultant represents that it is
fully qualified to perform such consulting services by virtue of its experience and the training,
education and expertise of its principals and employees.
City Manager James DeStefano (herein referred to as the "City's Project Manager"), shall
be the person to whom the Consultant will report for the performance of services hereunder. It is
understood that Consultant shall coordinate its services hereunder with the City's Project Manager to
the extent required by the City's Project Manager, and that all performances required hereunder by
Consultant shall be performed to the satisfaction of the City's Project Manager and the City Manager
2. Term of Agreement. This Agreement shall take effect August 2 , 2016, and shall
continue until June 30, 2017, unless earlier terminated pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service which
Consultant performs to the satisfaction of City in compliance with the scope of services set forth in
Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by
City. Total payment to Consultant pursuant to this Agreement shall not exceed Twelve Thousand
dollars ($12,000) without the prior written consent of the City. The above not to exceed amount shall
include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel
and all related expenses.
4. Payment
A. Consultant shall submit to City an invoice monthly for the services completed,
authorized expenses and authorized extra work actually performed or incurred.
B. All such invoices shall state the basis for the amount invoiced, including services
completed, the number of hours spent and any extra work performed.
C. City will pay Consultant the amount properly invoiced within 35 days of receipt, but may
withhold 30% of any invoice until all work is completed, which sum shall be paid within 35 days of
completion of the work and receipt of all deliverables.
D. Payment shall constitute payment in full for all services, authorized costs and authorized
extra work covered by that invoice.
5. Change Orders, No payment for extra services caused by a change in the scope or
complexity of work, or for any other reason, shall be made unless and until such extra services and a
price therefore have been previously authorized in writing and approved by the City Manager or his
designee as an amendment to this Agreement. The amendment shall set forth the changes of work,
extension of time, if any, and adjustment of the fee to be paid by City to Consultant.
6. Priority of Documents. In the event of any inconsistency between the provisions of
this Agreement and any attached exhibits, the provisions of this Agreement shall control.
7. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly independent
contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City
or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of Consultant's employees,
except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent
that it or any of its agents or employees are in any manner employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant under
this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments,
penalties, and interest asserted against City by reason of the independent contractor relationship
created by this Agreement. In the event that City is audited by any Federal or State agency regarding
the independent contractor status of Consultant and the audit in any way fails to sustain the validity of
a wholly independent contractor relationship between City and Consultant, then Consultant agrees to
reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and
any appeals relating thereto.
C. Consultant shall fully comply with Workers' Compensation laws regarding
Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City
harmless from any failure of Consultant to comply with applicable Worker's Compensation laws.
D. Consultant shall, at Consultant's sole cost and expense fully secure and comply
with all federal, state and local governmental permit or licensing requirements, including but not
limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air
Resources Board.
E. In addition to any other remedies it may have, City shall have the right to offset
against the amount of any fees due to Consultant under this Agreement any amount due to City from
Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or
indemnification required by this Agreement or for any amount or penalty levied against the City for
Consultant's failure to comply with this Section.
8. Standard of Performance. Consultant shall perform all work at the standard of care
and skill ordinarily exercised by members of the profession under similar conditions and represents
that it and any subcontractors it may engage, possess any and all licenses which are required to
perform the work contemplated by this Agreement and shall maintain all appropriate licenses during
the performance of the work.
9. Indemnification.
Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its
officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss,
damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all
other costs and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Workers' Compensation Act and other employee benefit acts with
respect to Consultant's employees or Consultant's contractor's employees arising out of Consultant's
work under this Agreement; and
(2) Any and all claims arising out of Consultant's performance of work hereunder or its failure
to comply with any of its obligations contained in this Agreement, regardless of City's passive
negligence, but excepting such loss or damage which is caused by the sole active negligence or
willful misconduct of the City. Should City in its sole discretion find Consultant's legal counsel
unacceptable, then Consultant shall reimburse the City its costs of defense, including without
limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The
Consultant shall promptly pay any final judgment rendered against the Indemnitees. It is expressly
understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is
permitted by the law of the State of California and will survive termination of this Agreement. Except
for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification
rights of any kind.
10. Insurance.
A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep
in full force and effect, with an insurance company authorized to do business in the State of California
and approved by the City the following insurance:
(1) a policy or policies of broad -form comprehensive general liability insurance written
on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against
any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers,
employees, agents, and independent contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per occurrence;
(3) automotive liability insurance written on an occurrence basis covering all owned,
non -owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00;
and
(4) Worker's Compensation insurance when required by law, with a minimum limit of
$500,000.00 or the amount required by law, whichever is greater.
B. The City, its officers, employees, agents, and volunteers shall be named as additional
insureds on the policies as to comprehensive general liability, property damage, and automotive
liability. The policies as to comprehensive general liability, property damage, and automobile liability
shall provide that they are primary, and that any insurance maintained by the City shall be excess
insurance only.
C. All insurance policies shall provide that the insurance coverage shall not be non -
renewed, canceled, reduced, or otherwise modified (except through the addition of additional
insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten
(10) days prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise
modify the insurance coverage and in the event of any of the same by the insurer to immediately
notify the City.
D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms
of this Agreement and shall be issued by an insurance company which is authorized to do business in
the State of California or which is approved in writing by the City; and shall be placed have a current
A.M. Best's rating of no less than A-, VII.
E. Consultant shall submit to City (1) insurance certificates indicating compliance with the
minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the
insurance policy evidencing the additional insured requirements in this Agreement, in a form
acceptable to the City.
F. Self -Insured Retention/Deductibles. All policies required by this Agreement shall allow
City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy
in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible
requirements. The amount of the SIR or deductible shall be subject to the approval of the City.
Consultant understands and agrees that satisfaction of this requirement is an express condition
precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its
SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or
deductible on Consultant's due to such failure in order to secure defense and indemnification as an
additional insured under the policy, City may include such amounts as damages in any action against
Consultant for breach of this Agreement in addition to any other damages incurred by City due to the
breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's
Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have
against the Indemnitees.
H. Failure to Maintain Insurance. If Consultant fails to keep the insurance required under
this Agreement in full force and effect, City may take out the necessary insurance and any premiums
paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be
deducted from any payments due Consultant.
I. Consultant shall include all subcontractors, if any, as insureds under its policies or shall
furnish separate certificates and endorsements for each subcontractor to the City for review and
approval. All insurance for subcontractors shall be subject to all of the requirements stated herein.
11. Confidentiality. Consultant in the course of its duties may have access to confidential
data of City, private individuals, or employees of the City. Consultant covenants that all data,
documents, discussion, or other information developed or received by Consultant or provided for
performance of this Agreement are deemed confidential and shall not be disclosed by Consultant
without written authorization by City. City shall grant such authorization if disclosure is required by
law. All City data shall be returned to City upon the termination of this Agreement. Consultant's
covenant under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in
connection with certain projects, the City shall not, except with Consultant's prior written consent, use
the same for other unrelated projects.
12. Ownership of Materials. Except as specifically provided in this Agreement, all
materials provided by Consultant in the performance of this Agreement shall be and remain the
property of City without restriction or limitation upon its use or dissemination by City. Consultant may,
however, make and retain such copies of said documents and materials as Consultant may desire.
13. Maintenance and Inspection of Records. In accordance with generally accepted
accounting principles, Consultant and its subcontractors shall maintain reasonably full and complete
books, documents, papers, accounting records, and other information (collectively, the "records")
pertaining to the costs of and completion of services performed under this Agreement. The City and
any of their authorized representatives shall have access to and the right to audit and reproduce any
of Consultant's records regarding the services provided under this Agreement. Consultant shall
maintain all such records for a period of at least three (3) years after termination or completion of this
Agreement. Consultant agrees to make available all such records for inspection or audit at its offices
during normal business hours and upon three (3) days' notice from the City, and copies thereof shall
be furnished if requested.
13. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which may be affected by the services to be performed by Consultant under
this Agreement, or which would conflict in any manner with the performance of its services hereunder.
Consultant further covenants that, in performance of this Agreement, no person having any such
interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any
interest which would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation, monetary or
otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the
performance of this Agreement. Consultant's covenant under this section shall survive the
termination of this Agreement.
14. Termination. The City may terminate this Agreement with or without cause upon
fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date
specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th)
day following delivery of the notice. In the event of such termination, City agrees to pay Consultant
for services satisfactorily rendered prior to the effective date of termination. Immediately upon
receiving written notice of termination, Consultant shall discontinue performing services, unless the
notice provides otherwise, except those services reasonably necessary to effectuate the termination.
The City shall be not liable for any claim of lost profits.
15. Personnel/Designated Person. Consultant represents that it has, or will secure at its
own expense, all personnel required to perform the services under this Agreement. All of the
services required under this Agreement will be performed by Consultant or under it supervision, and
all personnel engaged in the work shall be qualified to perform such services. Except as provided in
this Agreement, Consultant reserves the right to determine the assignment of its own employees to
the performance of Consultant's services under this Agreement, but City reserves the right in its sole
discretion to require Consultant to exclude any employee from performing services on City's
premises. '
16. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation, in the performance of its services and duties pursuant to this Agreement, and will comply
with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be
limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by or
on behalf of Consultant state either that it is an equal opportunity employer or that all qualified
applicants will receive consideration for employment without regard to race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or
sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all subcontracts
for any work covered by this Agreement except contracts or subcontracts for standard commercial
supplies or raw materials.
17. Time of Completion. Reserved.
18. Time Is of the Essence. Time is of the essence in this Agreement. Consultant shall
do all things necessary and incidental to the prosecution of Consultant's work.
19. Delays and Extensions of Time. Reserved.
20. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor
the performance of any of Consultant's obligations hereunder, without the prior written consent of
City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations
arising hereunder shall be void and of no effect.
21. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances,
codes and regulations of the federal, state, and local governments.
22. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or
more of the conditions of performance under this Agreement shall not be a waiver of any other
condition of performance under this Agreement. In no event shall the making by City of any payment
to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default
which may then exist on the part of Consultant, and the making of any such payment by City shall in
no way impair or prejudice any right or remedy available to City with regard to such breach or default.
23. Attorney's Fees. In the event that either party to this Agreement shall commence any
legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the
prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including
reasonable attorney's fees and costs, including costs of expert witnesses and consultants.
24. Mediation. Any dispute or controversy arising under this Agreement, or in connection
with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred
by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as
agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties
hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy
so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual
good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a
condition precedent to the institution of any action or proceeding, whether at law or in equity with
respect to any such dispute or controversy.
25. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be
deemed received on (a) the day of delivery if delivered by hand during regular business hours or by
facsimile before or during regular business hours; or (b) on the third business day following deposit in
the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to
such other addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
"CONSULTANT"
Regional Chamber of Commerce—SGV
1722 Desire Avenue, Suite 207
Rowland Heights, CA 91748
Attn.: Executive Director
Phone: (626) 810-8476
E -Mail: info(�r regionalchambers vg com
"CITY"
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765-4178
Attn.: James DeStefano, City Manager
Phone: (909) 839-7010
E-mail: citymanager(a).diamondbarca.gov
26. Governing Law. This Agreement shall be interpreted, construed and enforced in
accordance with the laws of the State of California.
27. Counterparts. This Agreement may be executed in any number of counterparts, each
of which shall be deemed to be the original, and all of which together shall constitute one and the
same instrument.
28. Entire Agreement. This Agreement, and any other documents incorporated herein by
reference, represent the entire and integrated agreement between Consultant and City. This
Agreement supersedes all prior oral or written negotiations, representations or agreements. This
Agreement may not be amended, nor any provision or breach hereof waived, except in a writing
signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City
will only be valid if signed by a person duly authorized to do so under the City's Purchasing
Ordinance.
IN WITNESS of this Agreement, the parties have executed this Agreement as of the
date first written above.
"Consultant"
Regional Chamber of Commerce —
San Gabriel Valley
By:
Printed Name:
Title:
By:
Printed Name:
Title:
Approved as to form:
By:
City Attorney
"City"
CITY OF DIAMOND BAR
LIM
Mayor Nancy A. Lyons
ATTEST:
City Clerk
EXHIBIT "A"
FY 2016-2017 CITY SERVICES CONTRACT
REGIONAL CHAMBER OF COMMERCE OF THE SAN GABRIEL VALLEY
SCOPE OF SERVICES
July 1, 2016 through June 30, 2017
A. Administrative Support: Monthly support for services to the City for promotion of City services,
informational distribution and efforts to enhance the development of programs for the public
benefit. Included in these programs are: Small Business Seminars, Business Expo, City
Birthday Party, Business visitations and community outreach.
B. City shall have a liasion position on the Chamber of Commerce Board of Directors. This
position shall be appointed by the Mayor and shall either be a City Council Member including
the Mayor or a City staff member. This position shall be a non-voting member of the Board for
as long as the contract remains in effect.
C. City shall be provided, at no cost, the following: Second Tier Banner Advertising on the
Chamber website for as long as the contract remains in effect; and two complimentary passes
to each Breakfast and Luncheon event for as long as the contract remains in effect.
D. Chamber shall continue development of the "Diamond Bar Business to Business" program to
encourage Diamond Bar businesses to purchase items from other businesses in Diamond Bar.
At a minimum the program should contain the following elements: marketing information about
existing businesses in Diamond Bar that can provide services to other businesses; and/or
educational information about how sales tax dollars benefit the community. This program must
be available to all businesses in Diamond Bar not just members of the Chamber of Commerce.
There may be some difference in level of service for the program between Chamber and non -
Chamber businesses. Chamber shall provide the City with quarterly reports indentifying all
Diamond Bar Chamber and non -Chamber member businesses participating in the program.
Upon request, the City will provide a list of active City businesses to the Chamber twice a year
in order to support and enhance economic growth within the City of Diamond.
E. In a continued effort to promote businesses in Diamond Bar to the community and surrounding
region, the Chamber shall conduct a minimum of three (3) grand opening ribbon cutting events
in Diamond Bar.
F. The Chamber shall conduct at least five (5) meetings/workshops to promote small business
development, which may include one-on-one meetings with licensed business counselors, or
partnerships with other agencies. The meetings/workshops will be open to the public, widely
advertised, and of no charge to participants. The meetings/workshops should provide
participants with information about writing a business plan, Small Business Administration
financing, and developing a marketing plan.
G. The Chamber, through its members and contacts in the commercial real estate business, shall
use its best efforts to be knowledgeable of all available commercial and office space in the
City. To the extent possible, this commercial space availability shall be provided to the City
Manager on a monthly basis.
H. The Chamber, through its Professional Development Network, will conduct quarterly training
and educational opportunities in Diamond Bar for Diamond Bar businesses. These
opportunities shall be available for Chamber and non -Chamber members. Within thirty (30)
days following these meetings, the Chamber shall cause a written report to be developed and
submitted to the City identifying each concern/issue raised by the business community and the
individual or business which raised the issue.
I. The Chamber will facilitate an annual Restaurant Week in Diamond Bar, taking the lead in
soliciting local participation, i "door-to-door" engagement with local restaurants
owners/operators, and processing the applications as well as collecting and accounting of
participation fees. The restaurant participation fees shall be retained by the Chamber. The
Chamber will be responsible for managing the content of their existing website to include a
page or information about Restaurant Week.
J. Communications: Executive Director and City Manager and/or their designee will meet no
less than quarterly to discuss issues impacting the business community including any
information on specific businesses leaving the City, ideas to promote business retention and
expansion in the City and opportunities to promote Diamond Bar and Diamond Bar
businesses.
CITY COUNCIL
Agenda # 6.7
Meeting Date: 8/2/16
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man g . r
TITLE: APPROVAL OF AMENDMENT #7 TO THE CONTRACT WITH BRIGHTVIEW
LANDSCAPE SERVICES, INC. TO EXTEND THE TERM OF THE CONTRACT
THROUGH JUNE 30, 2017 TO PROVIDE LANDSCAPE MAINTENANCE SERVICES
AT NINE (9) CITY PARKS, THE GROUNDS OF THE DIAMOND BAR CENTER, THE
FOOTBALL FIELD/SLOPE AT LORBEER MIDDLE SCHOOL, AND THE MESA
TRAIL / TRAIL HEAD AT SYCAMORE CANYON PARK, FOR A TOTAL CONTRACT
AMOUNT OF $408,116 INCLUDING $25,000 FOR AS -NEEDED WORK IN FY 2016-
17.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT: Approval of this seventh amendment will authorize staff to expend up to
$408,116 ($103,235 June 7th Council previously approved plus $304,881) for Landscape
Maintenance Services with this contractor during the 2016/17 fiscal year. Funds are included in the
2016/17 FY budget.
BACKGROUND/DISCUSSION: The locations to be maintained by BrightView Landscape Services,
Inc. are:
1. Diamond Bar Center — 1600 S. Grand Ave.
2. Paul C. Grow Park — 23281 Forest Canyon Drive
3. Heritage Park — 2900 Brea Canyon Road
4. Lorbeer Middle School (Football Field and Slope on Golden Springs) — 501 S. Diamond Bar
Blvd.
5. Maple Hill Park — 1309 S. Maple Hill Road
6. Pantera Park — 738 Pantera Drive
7. Peterson Park — 24142 E. Sylvan Glen Drive
8. Ronald Reagan Park — 2201 Peaceful Hills Road
9. Starshine Park — 20839 Starshine Road
10. Summitridge Park — 1425 Summitridge Drive
11. Sycamore Canyon Park — 22930 Golden Springs Drive
12. Sycamore Canyon Mesa Trail & Trail Head
Page 2
August 2, 2016
Amendment No. 7 with BrightView Landscaping
BrightView Landscape Services, Inc. has been maintaining these areas for the past nine years.
Specifically, BrightView has been providing landscape maintenance service at Peterson and Pantera
Parks since April, 2003. Summitridge Park and the Diamond Bar Center grounds were added in
October, 2004 and Lorbeer Middle School was added in July, 2006. Seven (7) additional locations
were added to BrightView's contract for the 2007/08 FY: Paul C. Grow, Heritage, Maple Hill, Ronald
Reagan, Starshine, Sycamore Canyon, plus the Trail & Trail Head at Sycamore Canyon Park. The
Mesa Trail at Sycamore Canyon Park was added in July, 2012.
Moving forward, BrightView will be implementing new strategies and processes to enhance the
overall management and service being provided to the City. Staff has met with BrightView
management to discuss these strategies such as: a monthly Quality Site Assessment Report (see
Exhibit "A") that will provide improved regular reporting and proactiveness, new staffing structure to
improve management oversight, a new yard location in closer proximity to the City to improve
response times.
Staff will be reviewing all City landscape maintenance needs and developing a comprehensive
request for proposal (RFP) for City-wide landscape maintenance for FY 2017-18.
Additional work items in the $25,000 authorization include:
1. Improvements to middle field and as -needed work at Lorbeer Middle School -- $3,000
2. As -needed work at other City Parks & Trails -- $12,250
3. June 7th Council previously approved— $9,750
PREPARED BY:
Anthony Jordan
Parks and Maintenance Superintendent
REVIEWED B
Dai
Director of Public Works
DATE PREPARED:
July 26, 2016
ATTACHMENTS: Exhibit "A" —Sample Monthly Quality Site Assessment Report
Amendment #7 dated August 2, 2016
Letter of Extension from BrightView Landscape Services Inc. dated July 25, 2016
ON
lr,jep Quality Site Assessment Report
Property Name: City of Diamond Bar
Date: Wednesday, July 13, 2016
Next Inspection Date:
Client Attendees:
Valleycrest Attendees: Paul Bird
CARRYOVER ITEMS (CheckBox = DONE): None Noted
MAINTENANCE ITEMS:
1) Change watering time on stations that water near walking path so they don't water in the morning
while people are walking.
2) Remove weeds and suckers
3) Raise tree canopy up for safety
4) Treat for fire ants
5) Remove caster bean and Poison oak
RECOMMENDATIONS FOR PROPERTY ENHANCEMENTS:
1) Remove old turf and install ^ --"-
2) Remove turf and replace w
NOTES TO OWNER/CLIENT:
1) Broken roof tiles on shelter
2) Sign post boards have dan
0
ValleyCrest
�.ma.pe c�mpome.
Page 1 of 4
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Maintenance Items
Quality Site Assessment Report
( Change watering time on stations that water near walking path so they don' i
water in the morning while people are walking. [ 1 / 5 ]
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ValleyCrest
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Remove weeds and suckers [ 2 / 6 ]
Page 2 of 4
0 Quality Site Assessment Report
0
ValleyCrest
Land—, Cump.nie,
I Remove turf and replace with Decomposed Granite [ 2 12 ] 1
Page 3 of 4
AS
oil
Notes to Owner / Client
Quality Site Assessment Report
Ift
ValleyCrest
Page 4 of 4
AMENDMENT#7 TO CONTRACT AGREEMENT
THIS CONTRACT AMENDMENT ("Seventh Amendment') is made this 2nd day of August, 2016 by and between the CITY
OF DIAMOND BAR, a municipal corporation of the State of California ("CITY") and BRIGHTVIEW LANDSCAPE
SERVICES, INC., ("CONTRACTOR")
Recitals:
a. CONTRACTOR entered into a two year AGREEMENT with CITY effective July 1, 2011 ("the Original
Agreement'), which is incorporated herein by reference, for Landscape Maintenance at locations listed in
Exhibit A, which is attached hereto and incorporated herein by reference.
b. Pursuant to Section 14 of the Original Agreement, the City Council has exercised its option to extend the
term of the Original Agreement through September 30, 2016, by way of six amendments to the Original
Agreement (the "Amendments"). The Amendments and the Original Agreement are collectively referred to
herein as the "Agreement'.
c. Parties desire to amend the Agreement to extend the term for nine months, October 1, 2016 to June
30, 2017 for the total annual amount of $289,631, plus an authorized amount of $15,250 for as -needed
work as assigned, for a total authorization not to exceed $304,881.
Now, therefore, the parties agree to amend the AGREEMENT as follows:
Section 1 — The term of the Original Agreement as provided in Section 3 thereof and as amended by the
Amendments is amended by extending the term for nine months, October 1, 2016 to June 30, 2017.
Section 2 — The compensation as provided in Section 4 of the Original Agreement and as amended by the
Amendments, shall be increased to the not to exceed amount of $304,881 for all work performed during the term of
this Seventh Amendment, with an authorized amount of an additional $15,250 for as needed work as assigned.
Section 3 — CONTRACTOR acknowledges that it and any subcontractors it may use, are required to be registered
with the Department of Industrial Relations pursuant to Labor Code § 1725.5 prior to the effective date of this
Seventh Amendment, CONTRACTOR is registered under DIR # 1000005364 and represents that it will not be
utilizing any subcontractors in performing this Seventh Amendment, which are also required to be registered. Thi:
Seventh Amendment is subject to compliance monitoring and enforcement by the Department of Industrial
Relations.
Section 4 — This Seventh Amendment integrates all of the terms and conditions referenced herein, and supersedes
all negotiations with respect thereto. This Seventh Amendment amends, as set forth herein, the Agreement and
except as specifically amended herein, the Agreement shall remain in full force and effect. To the extent there is
any conflict between this Seventh Amendment and the terms and provisions of the Agreement, the terms and
provisions of this Seventh Amendment shall control.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #7 TO AGREEMENT on the date and year
first written above.
CITY OF DIAMOND BAR
A Municipal Corporation
Of the State of California
Signed
Nancy A. Lyons
Title: Mayor
Ulaa01A1TIA12lei go] VIT, I
David DeBerry, City Attorney
BRIGHTVIEW LANDSCAPE SERVICES, INC.
Contractor
Signed
Title
ATTEST:
Tommye Cribbins, City Clerk
Exhibit A
BRIGHTVIEW LANDSCAPE SERVICES, INC.
Facility Maintenance Locations
(10/1/16 — 6/30/17)
1. Diamond Bar Center — 1600 S. Grand Ave.
2. Paul C. Grow Park — 23281 Forest Canyon Drive
3. Heritage Park — 2900 Brea Canyon Road
4. Lorbeer Middle School (Football Field and Slope on Golden Springs) — 501 S. Diamond Bar Blvd.
5. Maple Hill Park -1309 S. Maple Hill Road
6. Pantera Park — 738 Pantera Drive
7. Peterson Park — 24142 E. Sylvan Glen Drive
8. Ronald Reagan Park — 2201 Peaceful Hills Road
9. Starshine Park -20839 Starshine Road
10. Summitridge Park —1425 Summitridge Drive
11. Sycamore Canyon Park — 22930 Golden Springs Drive
12. Sycamore Canyon Mesa Trail & Trail Head
2016/17 Contract Amount: $289,631
2016/17 Potential As -Needed Work 15,250
2016/17 FY Amendment #7 Authorization $304,881
8726 Calabash Ave.
Fontana, CA 92335
T. 909 349 1802
www.bdghlview.conn
BrightView
July 25, 2016
Anthony Jordan
City of Diamond Bar
Parks Department
21810 Copley Drive
Diamond Bar, California 91765
Re: Letter of Intent — Contract Renewal: The Maintenance of Landscape and Irrigation at City
parks for Fiscal Year 2016/17
Mr. Jordan,
BrightView Landscape Service would like to extend its gratitude to the City of Diamond Bar for its
partnership over the past years. We accept the offer to extend the Contract Renewal for the term of 10-1-
16 to 6-30-17 with this letter of intent. We would respectfully request a C.P.I. increase of 1.34% to match
the Consumer Price Index for Los Angeles County.
We look forward to a successful year. If you have any questions or comments please give me a call at
(909) 349-1802 or you can email me at Paul. birdebriohtview.com .
Sincerely,
1
Paul Bird
Branch Manager
BrightView Landscape Services
8726 Calabash Ave.
Fontana, CA 92335
T. 909 349 1802
w .bdght iew.com
Brig htView I�
June 1. 2016
City of Diamond Bar
Public Works Department
Attn: Anthony Jordan
21810 Copley Dr.
Diamond Bar, CA 91765
Re: Inspection of Heritage and Maple Hill Parks, Lorbeer Middle School Field
Anthony,
Thank you for taking the time to meet with me to complete the recent park inspections at the sites
referenced above. As a long time vendor and partner with the City of Diamond Bar, we are committed to
providing the level of service that the residents expect. Our goal has been and continues to be the best
quality and value for the contracted services. In order to make sure we are meeting the expectations of
the community and elected officials, it is important that we visit the sites with management staff to confirm
that the quality of our work meets the City's standards.
We recognize that there are challenges throughout the city parks due to many factors including their very
active use and the mandated water reductions. We are working with city staff to find the best solutions for
improving each of the sites while working with the available resources. We look forward to the opportunity
to continue working with city staff in planning for and renovating impacted areas on a schedule that meets
the needs of the community utilizing available resources. As part of our regular maintenance services
program we are addressing the immediate landscape issues that fall within the specifications of our
contract. We will diligently work with staff to propose the additional services necessary to meet the high
standards of the City of Diamond Bar that result in beautiful and functional park facilities. If you have any
questions or comments please give me a call at (909) 349-1802 or you can e-mail me at
pbird(a.vallevcrest.com .
Sincerely,
4L—)
Paul Bird
Branch Manager
BrightView Landscape Services
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: �P' `�JVJJ� L I A DATE: R/ -Ch b
ADDRESS: `Zl0 Pi4WS-1. PHONE: 7 -
(Optional)
(Optional) (Optional)
ORGANIZATION:
AGENDA#/SUBJECT: ;Vy6s tkouql
I expect to address the Council on the subject agenda/subject item. Please, ve the Council Minutes
reflect my name and address as written above.
This document is a public record subject to disclosure
Records Act.
TO:
FROM:
ADDRESS:
ORGANIZATION:
AGENDA#/SUBJECT:
CITY CLERK
I-aI RQ DATE:
PHONE:
Q
r OWC (00
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Sigi'mturee—
This document is a public record subject to disclosure under the Public Records Act.
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