HomeMy WebLinkAbout07/28/2016 PRC Agenda - Regular MeetingParks & Recreation
Commission
AGENDA
Thursday, July 28, 2016
7:00 p.m.
THE WINDMILL ROOM at
DIAMOND BAR CITY HALL - 1St FLOOR
21810 Copley Drive
Diamond Bar, California
Chairperson Dave Grundy
Vice -Chair Manisha Sulakhe
Commissioner Lew Herndon
Commissioner Kim Hsieh
Commissioner Benny Liang
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available forpublic inspection immediately upon
distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21810 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of
1990, the City of Diamond Bar requires that any person in need of any type of special equipment,
assistance or accommodation(s) in order to communicate ata Citypublicmeeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper
in the Windmill Room. .aN° and encourages you to do the same.
City of Diamond Bar
PARKS AND RECREATION COMMISSION
MEETING RULES
PUBLIC INPUT
The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the
public may address the Commission on the subject of one or more agenda items and/or other items of which
are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to
address the Commission should be submitted in writing to the Secretary of the Commission.
As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in
order to facilitate the meeting, persons who are interested parties for an item may be requested to give their
presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or
the total amount of time allocated for public testimony based on the number of people requesting to speak and
the business of the Commission.
Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and
questions are welcome so that all points of view are considered prior to the Commission making
recommendations to the staff and City Council.
In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public
comment on items previously considered by the Commission. (Does not apply to Committee meetings.)
In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at
least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises
subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item
that is not on the posted agenda.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION
Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community
Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and
may be accessed by a personal computer through a phone modem.
Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are
available for a nominal charge.
ADA REQUIREMENTS
A cordless microphone is available for those persons with mobility impairments who cannot access the public
speaking area. The service of the cordless microphone and sign language interpreter services are available by
giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060
between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday.
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060
General Information (909) 839-7060
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
THURSDAY, JUNE 28, 2016 — 7:00 PM
THE WINDMILL ROOM at
Diamond Bar City Hall —1St Floor
21810 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
Li Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
Q Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, HSIEH, LIANG,
VICE -CHAIR SULAKHE, AND CHAIRMAN GRUNDY
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
JULY 28, 2016
CALENDAR OF EVENTS:
PAGE 2 PARKS & RECREATION COMMISSION
Tuesday, August 2 — City Council Meeting - 6:30pm - AQMD Main Auditorium
21865 Copley Drive, Diamond Bar
Wednesday, August 3 — Concerts in the Park — "Cold Duck" (Diamond Bar Night
Out) 6:30 — 8:OOpm — Movies Under the Stars "The Good Dinosaur" —
Immediately following at dusk — Sycamore Canyon Park — 22930 Golden
Springs Drive — Diamond Bar
Thursday, August 4 — Senior Excursion — Marion Davies Beach House & Santa
Monica History Museum — Level 2
Tuesday, August 16 — City Council Meeting - 6:30pm - AQMD Main Auditorium
21865 Copley Drive, Diamond Bar
Thursday, August 25 — Parks and Recreation Commission Meeting - 7:OOpm
The Windmill Room, 1s' Floor, 21810 Copley Drive, Diamond Bar
Tuesday, August 30 — DB4Youth and DB4Youth "In Action" Meeting - 6:OOpm
The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar
1. CONSENT CALENDAR
1.1 Approval of Minutes for June 23, 2016 Regular Meeting
2. INFORMATION ITEMS
2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent
1. Power Point Presentation — Diamond Bar Center Update — Monique Saliu
2.2 Maintenance Report — Anthony Jordan, Parks & Maintenance Superintendent
1. Introduction of City Operation and Maintenance Manual—Parks, Facilities and
Equipment
2.3 CIP Projects — Ryan McLean, Assistant City Manager
1. Stardust Park Improvements / Peterson Park Play Equipment
2. Longview Park South Improvements
2.4 List of pending Commission requests — Ryan McLean, Assistant City Manager
3. OLD BUSINESS — None
JULY 28, 2016
PAGE 3 PARKS & RECREATION COMMISSION
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
6. ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
JUNE 23. 2016
CALL TO ORDER:
Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:00
p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Herndon led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Lew Herndon, Kim Hsieh, Vice Chair
Manisha Sulakhe and Chair Dave Grundy
Absent: Commissioner Benny Liang was excused.
Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Alison
Meyers, Recreation Coordinator, Michael Luzzi, Recreation Specialist, and Robin
Crawford, Administrative Assistant.
A. PRESENTATION OF 2016 YOUTH SOCCER SPORTSMANSHIP AWARDS —
Presented by Michael Luzzi, Recreation Specialist
RECESS: Chair/Grundy recessed the meeting at 7:07 p.m.
RECONVENE: Chair/Grundy reconvened the meeting at 7:11 p.m.
CALENDAR OF EVENTS: As presented by RS/Murphey
1. CONSENT CALENDAR:
1.1 Approval of Minutes for the May 26, 2016 Regular Meeting.
Upon motion by C/Herndon, seconded by VC/Sulakhe, the May 26, 2016
minutes were approved as presented with C/Hsieh abstaining.
1.2 Transmitted thank -you letters to Eagle Scout Dillan Morgan and the
Mormon Church.
JUNE 23, 2016
2. INFORMATIONAL ITEMS:
PAGE 2 P&R COMMISSION
2.1 Maintenance/Public Works Transition — ACM/McLean
ACM/McLean stated that he was pleased to be present this evening as a
part of the Commission and to be working with the maintenance staff. His
roots are in Community Services. He began working at the parks in 1997.
Under Bob Rose he was a full time Coordinator for a few years before
moving on to the City Manager's office where he has been for about 11
years. He has worked with all of the staff over a long period of time and it
is good to return to his Diamond Bar roots.
He provided a brief overview of the transition that takes place beginning
the first of July. The maintenance function will be centralized in the Public
Works Department. Streets and hardscape maintenances in Public Works
will join forces with parks maintenance. The CIP will be housed in the
Public Works Department as well, which will include construction
management/project management. The Parks and Recreation staff will be
involved in the strategic planning and conceptual planning of projects
related to parks and recreation including facilities, parks, trails projects,
etc. While they are managed under the CIP arm of the Public Works
Department, the recreation staff will remain involved to make sure the
plans of the Parks Master Plan are carried out.
For now, as the City proceeds through the transition, RS/Murphey will run
the day-to-day operations and she will be in charge of scheduling staff.
ACM/McLean, RS/Murphey and her staff will work together to get the City
through the transition period to make sure that the City continues to offer
high-quality programs to its residents. While the City has lost a great
amount of institutional knowledge and great leadership in Mr. Rose
ACM/McLean is confident that the people Mr. Rose has brought on
through the years will continue that quality of leadership to the best of their
abilities. RS/Murphey will run the recreation side and PMS/Jordan will
remain the Commission's representative on the maintenance side, and the
information will continue to flow to the Commission as it has in the past.
In the meantime, the Director position will be re-evaluated as the 2016-17
Fiscal Year proceeds and once it has been determined about how the
department will function, that information will be communicated to the
Commission.
Chair/Grundy welcomed ACM/McLean back to the Community Services
Department and to the Commission meetings.
C/Hsieh asked why the changes and ACM/McLean said this change had
been contemplated over time. One of the industry standards for
maintenance is that it is housed in a single department with most cities,
which is usually the Public Works Department. As Diamond Bar has
grown, it has gained more parks and facilities with two new parks coming
JUNE 23, 2016
PAGE 3 P&R COMMISSION
on line in the next two years. It makes sense to centralize, and through
studying the issue and after working through the matter with all
Department Heads, the decision was made to transition, which happened
to coincide with Mr. Rose's retirement.
VC/Sulakhe felt the transition would work out well for the City and she
welcomed ACM/McLean taking an interest in the parks and applauded
RS/Murphey and PMS/Jordan for taking on their duties and managing
more work than normal.
C/Herndon echoed VC/Sulakhe's sentiments and asked if there was a
conservation of funds by making this move. ACM/McLean said there were
a series of reorganizations that happened. There were changes in the
City Manager's office, Public Works and Recreation, and the net savings
for this coming Fiscal Year amounted to about $80,000. Some of the
savings depends on when and how positions are filled and re -filled and
the timing will have an ultimate impact on the cost and net results.
2.2 Recreation Program Update — RS/Murphey
C/Herndon said he did not believe the Commission had been given
information about the cost to keep the Diamond Bar Center going
including the amount of the bond payment.
ACM/McLean said he believed the bond amounted to about $800,000 per
year. With respect to cost of operation, he believed that the Center
generated about 65 percent (of the cost) in revenue. He said he would
bring back more exact numbers to the Commission at the next meeting or
provide the information via email.
C/Herndon asked how much time was left on the bond and ACM/McLean
said he believed it was about 10 years. He said he would follow up with
that information as well.
2.2.1 Trails Grants Update—RC/Meyers
C/Hsieh asked if the Pantera trail offered a way to come back
around or does it stop. RC/Meyers responded that there is a path
connecting to the water tower and it loops around itself. C/Hsieh
asked if there was any way it could come back down to the park
and RC/Meyers reiterated that it circles up by the water towers. If
one takes the long trail that heads up over the hill it comes down
behind houses. If there was any future planning there is a slim
possibility the trail would go all of the way to Diamond Ranch High
School. The kids have already made a trail all of the way to the
High School. C/Hsieh asked if there was any way to connect the
trail to Silvertip Park and RC/Meyers said that it already meets that
trail at the water tower. Silvertip needs a little bit of development
JUNE 23, 2016
PAGE 4 P&R COMMISSION
but one can take the trail all of the way into Silvertip Park now.
VC/Sulakhe said that the Pantera Trail is for walking and not to get
one back to the parking lot compared to the trail that starts at the
Diamond Bar Center that extends to the parking lot. RC/Meyers
explained that the steps that go down to the parking lot are along
the street next to Pantera Park and people are parking there to take
their dogs down to the dog park. The white line in the photo of the
dog park is the parking lot and one can walk from the parking lot
directly into the trail and loop all of the way back down into the dog
park and out to the parking lot.
C/Hsieh asked what needed to be done to loop the trail back into
the park because there are a lot of people that walk at the park.
RC/Meyers asked where it would loop back into the park because
that is a very steep area going back down into the park and it is
unlikely that it could be done. C/Hsieh asked who the City could
consult with to determine a route back to the park and RC/Meyers
said it might take signage to show people where they can walk on
the sidewalk into the dog park to get to the trail. Signage is not
currently on the radar at this time but she will put it on a list for
future consideration.
VC/Sulakhe said she liked the idea of posting signs for safety
reasons. RC/Meyers said that that signage can be included as a
part of the grant process.
Chair/Grundy asked if the City was updating the Trails Map as new
trails are completed and RC/Meyers responded not recently, but it
too is something that will be on her vision list.
C/Herndon said that RC/Meyers had done a great job procuring
grant funds. He is thrilled with the trails the City has and is
developing. He would like to see the City spend a little time trying
to get grants for lights for ball fields, to help eliminate some of the
congestion in the field system. He understands that for about
$250,000 one of the fields could be lighted to assist youth.
ACM/McLean said he would make a note of C/Herndon's concerns
and determine whether it was feasible to attempt to obtain a grant
for field lighting.
2.3 Parks Report — PMS/Jordan
C/Hsieh asked which parks are highly used overall and PMS/Jordan
responded Sycamore Canyon Park, Peterson Park and Pantera Park,
Maple Hill Park and Heritage Park. In fact, all of the City parks are very
well used.
JUNE 23, 2016
PAGE 5 P&R COMMISSION
C/Herndon believed that if the City were to acquire the Pony League fields
it would be the City's most -used park. He asked to be signed up for the
Washington Street Park walkthrough in October. PMS/Jordan said he
would ask AC/Gonzales to coordinate the walkthrough with C/Herndon.
2.3.1 Power Point Presentation on District 39 Mini -Parks — PMS/Jordan.
2.4 CIP Projects — ACM/McLean reported that the CIP list was presented to
the City Council at their June 7 meeting as the Parks and Recreation
related projects included in the adopted CIP for Fiscal Year 2016-17.
Staff attempts to provide a description, photos of the site and estimated
project timeline as well as, funding sources for each of the projects listed.
With the transition the City is currently undergoing, some of the timeline
will probably be amended to allow the Public Works Director and
Maintenance staff to get together and work on prioritization and timelines
for the coming year. He noted that the Stardust Mini -Park project will be
Priority #1 which is moving up the ladder because RC/Meyers was
successful in securing a grant for this project. Those funds ($300,000 in
grant funds) have a use -or -lose expiration date of December 2016. This
project will include ADA and renovations include new play equipment,
surfacing, landscape drainage corrections. Longview South will be
bundled with Stardust as well as, the Peterson Park play equipment
replacement. These projects have completed plans and specs and the
bid packets are being put together and will go out shortly. Public Works
SCE/Young will be the lead on this project. He foresees all three projects
being worked on at the same time and it is likely those three projects will
be completed in the December time frame.
A. Design of Heritage Park and Community Center Improvements
B. Construction of Steep Canyon Trail Connector to Canyon
Loop Trail - (funded by grant funds)
C. Construct Swing Set at Longview Park North
D. Design of Trail Improvements at Pantera Park and Steep
Canyon Trail Improvements — (funded with grant funds)
E. Construct Improvements at Stardust Park— (grant funded)
F. Construct Longview Park South Improvements — (bundled with
Stardust)
G. Construct Pantera Park Trail
H. Design and Construction of Peterson Park Play Equipment
and Play Surface - (bundled)
I. ADA Improvements at Sycamore Canyon Bridge/Walkway
JUNE 23, 2016
PAGE 6 P&R
J. Design of Canyon Loop Trail
K. Diamond Bar Center Roof Restoration (sections to be replaced
with 20 -year material to extend the life of the building)
L. Diamond Bar Center Lighting Remodel — (Lighting improvements
in all restrooms in August during the summer maintenance week)
ACM/McLean stated that construction of the Willow Heights
project's Diamond Canyon Park continues. The City recently
received the bridge permit from the County Flood Control District
which will move the project forward.
Grading has begun on Larkstone Park (Lennar Homes) near the
South Point Middle School and the park will likely be built as the
homes are constructed in early 2017.
Chair/Grundy questioned the amount of time (September to June)
for the Heritage Park design. ACM/McLean said that the estimates
are lengthy in order to see how the department will prioritize the
projects. Staff wants to get the three significant projects done first.
He believes the department will be very busy managing three
different intense projects (Stardust, Longview South and Peterson).
The timeframes will likely be revised after the transition is
completed and the Public Works Director and the Maintenance staff
have an opportunity to get together to determine when they will
move forward. The September -June time frame is a window of
time to complete the design and once the project commences it will
be a much quicker project working with the architect.
C/Hsieh asked why the lighting at the Diamond Bar Center focuses
on the restrooms and not on the outside. ACM/McLean said staff
received concerns that it was too dark in the restrooms. There
were certain sections where the lighting did not provide adequate
coverage and it was determined that improvements should be
made by lighting a couple of light fixtures to improve the lighting.
VC/Sulakhe said that she had mentioned there was no light on the
outside of the kitchen area and if it could be added to the project it
would be appreciated. She was concerned about safety because
people tend to come into the kitchen from the parking lot at the
back side where there are no lights. ACM/McLean noted the
concerns.
PMS/Jordan said that VC/Sulakhe's concern is one of the items on
the list of Commissioner Requests, and is one of the items staff will
look at right after the start of the fiscal year. Staff installed some
lights outside the kitchen on the back side, but it is more closely
related to the trash area directly outside of the kitchen toward the
JUNE 23, 2016 PAGE 7 P&R COMMISSION
patio area where the generators are located. Staff will be looking at
possibly installing additional lights in that area with the start of the
new fiscal year which will be separate to this project.
C/Hsieh asked if the restrooms could be upgraded to be a bit more
elegant because there are so many special events at the Center.
RS/Murphey agreed that the restrooms are not as fancy as some
other wedding venues. She and Bob have talked about this in the
past but she knows that a bathroom remodel can reach upwards of
a $100,000 or more. C/Hsieh felt it could be a good investment
because the word would spread and there would be more business
for the Center.
2.4 List of pending Commission requests —ACM/McLean
C/Herndon reiterated his concern about additional fencing between Brea
Canyon Road and the play area at Diamond Canyon Park. He attended
the public input meetings about the park and there was a lot of concern
about the play area being close to one of the busiest streets in the City.
He was under the impression that there would be some kind of fence that
would prevent kids from going directly from the playground into the
roadway. He believes that CSD/Rose contacted Lennar about the matter
but does not know the outcome. PMS/Jordan said that in speaking with
Bob Rose he learned that Mr. Rose had posed that situation during a
meeting with Lennar and believed that Lennar plans to install a tubular
steel fence in the area of concern. He will follow up to verify and get a
sense of the timeline, which would have to be prior to opening of the park.
Chair/Grundy said he would like to keep track of the effort to procure the
Pony League fields. ACM/McLean said that the City continues to work
with its consultant who has done polling work in the City. The City Council
has yet to make a decision as to what procedure will go forward. The
initial polling feedback is not supportive of a 2016 measure. There are
other options that might be under Council consideration but as yet, no
decision has been made.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS:
C/Hsieh said that as always staff does an outstanding job and she is proud to be
part of this Commission. She announced that she would be out of town for the
July meeting.
JUNE 23, 2016 PAGE 8 P&R COMMISSION
C/Herndon thanked ACM/McLean and staff for their reports and RC/Meyers for
her success with grant writing.
VC/Sulakhe agreed that RC/Meyers works hard and does an excellent job writing
grants for trails which are excellent additions to this community. RC/Meyers
does a great job at the Diamond Bar Center as well. She welcomed
ACM/McLean to the Commission. She thanked RS/Murphey and PMS/Jordan
for their work.
Chair/Grundy welcomed ACM/McLean and thanked staff for their fine work,
excellent reports and RC/Meyers' grant acquisitions. He said he was looking
forward to the 4th of July Blast and hoped to see everyone there.
ADJOURNMENT: With no one objecting and no further business before the Parks and
Recreation Commission, Chair/Grundy adjourned the meeting at 8:25 p.m.
The foregoing minutes are hereby approved this day of 2016.
Respectfully Submitted,
RYAN MCLEAN, SECRETARY
Attest:
DAVE GRUNDY, Chairman
TO: Honorable Chair & Members of the Parks & Recreation
Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: July 21, 2016
MEETING DATE: July 28, 2016
Community Recreation Guide
The Summer 2016 Guide is available online at www. DiamondBarCA.gov. The Guide
has been mailed to Diamond Bar residents and is available at the Diamond Bar Center,
City Hall and Heritage Park.
Contract Classes
Summer Contract Classes — The
Summer semester began on May
28 and will run through August 19.
As of July 20 there are 823 students
enrolled in 194 available classes
and camps. We have purchased a
new ballet bar for the ever so
popular Baby Ballet classes. The
bar is set-up and secured by
Diamond Bar staff before each class.
With the supervision of the contract
instructor, the little ladies are safely
enjoying the use of the bar in each
class.
Youth Programs
Tiny Tots -- The Summer Session began on Monday, June 20 and will end on August.
At the time of this report there were 13 enrolled in the 3 year old class and 20 enrolled
in the 4-5 year old class.
DB 4Youth "In Action" -- The youth met on Tuesday, July 19 at Sycamore Canyon
Park to go over the plan and activities for Teen Night Out. This teen only event is on
Friday, July 22 at Sycamore Canyon Park from 7-10pm.
Volunteens -- Volunteens have been busy working in the five programs they are
assigned to: Summer Day Camp, Tiny Tots, Senior Programming, Concerts in the Park,
and Youth Baseball.
Summer Day Camp — During week 8 campers visited EI Capitan and Laser Quest. A
total of 1,100 campers can be registered for all the weeks of Summer Day Camp and
1,081 are currently enrolled. Camp began on May 31 and will end on August 12.
Week 6: July 5 - July 8 98
"Red, White & Boom!"
Monday -Closed in observance of Independence Day
La Mirada Splash
Johns Incredible Pizza
Week 7: July 11 -July 15
"The Sea we will See!"
California Adventure
Cabrillo Marine Aquarium
Week 8: July 18 - July 22
"Lights, Camera, Action"
EI Capitan
Laser Quest
Week 9: July 25 - July 29
"Sky's the Limit!"
Big Air Trampoline Park
Skate Express
Youth and Adult Sports
Full
Full
M
Adult Basketball -- The summer 2016 season will end on August 21. There are 18
teams in the league this season. The fall program will begin September 11. Included in
the $360 registration fee are 10 league games plus a qualification game, scorekeepers,
and championship awards. Teams also pay $21 per week for the officials.
Adult Volleyball -- The current session will conclude July 25. There are 14 participants
currently enrolled in the program. For only $28, participants receive 7 weeks of play on
two courts of action from 7-9pm.
Skate Park -- The skate park averages 14 users per hour on weekdays, with 6 users
per hour on the weekend. Field attendants check in on the skate park a few times each
day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 12 participants), Thursday (average of 13 participants), and Sunday
(average of 13 participants) evenings. Open play takes place from 6-10pm on
Tuesdays, Thursdays, and Sundays.
Youth Indoor Soccer -- The 2016 season came to a close on June 6, at Mt Calvary
Lutheran. One team in each division will be the recipients of the coveted sportsmanship
award. The awards will be presented at the June 23 Commission meeting.
Youth Baseball -- The season is up
and running with our Double A and
Triple A teams playing games on
Mondays, Tuesdays, Thursdays, and
Saturdays at Heritage Park. The Tee
Ball/Coach Pitch division plays
games Mondays and Thursdays at
Peterson Park. We have 162
participants enrolled. The annual
baseball picnic will be held Saturday
August 13 at Heritage Park. Players, coaches, and parents are invited to a day of
activities including: carnival style games, a 60 foot inflatable obstacle course, water
games, a face painter and snow cones. We will also hand out trophies, as well as
announce the sportsmanship winners from each division.
Adult Excursions
Summer Adult Excursions — We had a SOLD OUT trip with 46 enrolled to attend the
excursion to the 4th of July concert at the Hollywood Bowl on Saturday, July 2.
Excursion included roundtrip transportation, parking, concert ticket, seat cushion rental,
and a snack for the ride home for $60/person.
Our next trip to Tony Ps in Marina Del Rey and the famous Venice Beach boardwalk on
Saturday, August 20 has been cancelled due to low enrollment.
On September 10 we have an excursion scheduled for the Long Beach Lobster
Festival. Excursion includes festival admission, roundtrip transportation, and a snack for
$42/person. There are only 9 enrolled at this time.
Senior Programs
Senior Classes -- Mt. San Antonio College
partners with the City of Diamond Bar to
offer 15 free classes to seniors at the
Diamond Bar Center, Heritage Park and
City Hall. The classes vary from computer
to exercise and fine arts—most are filled to
capacity. Summer stared June 20 and will
conclude July 29, 2016.
Senior Seminars
7/8 Reverse Mortgage – 7 participants
7/11 Private Caregiver – 9 participants
7/12 Wills and Trust – 9 participants
7/18 New Health Literacy for Seniors – 5
participants – will be rescheduled
7/25 Grandparents Gifting – 1 participate
Senior Activities and Services
• Bridge every Wednesday - 8-10 per session
• Mahjong every Wednesday - 40 per session
average
• Bingo every Tuesday and Friday - 175 per
session average.
• Complimentary Legal Services 6/1 - 5
appointments were booked for July
Summer Luau – On July 14th our annual Senior
Luau dance was held at the Diamond Bar
Center. An authentic Hawaiian feast was
catered by Burger Continental and Keith
Johnson provided the music. 165 participants
danced the night away.
Senior Groups and Clubs
Five senior clubs regularly meet and hold events at the Diamond Bar Center and
Heritage Park Community Center:
• The Diamond Bar Senior Citizen's Club has 271 members. They meet each
Tuesday with approximately 165 at each meeting at the Diamond Bar Center this
month.
• The Diamond Bar Evergreen Club has 345 members. They hold classes
throughout the week at the Diamond Bar Center.
• The Diamond Age Seniors has 200 members. They meet each Monday,
Wednesday, and Friday.
The Sunshine Seniors has 800 members on their books; 225 attend their programs
on a regular basis this month. They meet the second and fourth Sunday of each
month and every Saturday morning.
The Super Diamond Age Seniors has 205 members. They meet each Tuesday,
Thursday, and Friday.
Senior Excursions
July 7, 2016 -Big Bear Lake — 45 seniors traveled to Big Bear Lake on Thursday,
July 7. They enjoyed a 90 minute boat tour of the lake and some free time for lunch and
shopping at Big Bear Village.
Special Evens
4th of July Blast
A Financial Summary will follow in the August commission report.
Diamond Bar High School was filled with patriotic cheer and smiles of delight as an
estimated 4,000 people attended the 4th of July Blast on Monday, July 4. Adults and
children of all ages enjoyed the festivities of the day and waited in anticipation for the
firework show to light up the Diamond Bar sky.
The crowd was entertained by party music from "Cold Duck" on stage. The highlight of
the day's activities was when the sun set and Mayor Lyons announced for the fireworks
to begin. The field became dark and the crowd roared with oohs and awws, as the
fireworks burst into the sky.
Concerts in the Park/ Movies under the Stars -- Concerts are continuing to rock! This
Wednesday's band was "Yard Sale" which gave a great concert and really got the
crowd singing. The kidzone area was extremely popular this week with chalk art and
dot coloring areas. Please join us next week on July 27 for the tribute band to Neil
Diamond "Hot August Night". Lastly, Wednesday, August 3 come celebrate Diamond
Bar Night Out with the Diamond Bar Sheriff's team and Local Fire Stations.
Movies have also had great reviews including "Hotel Transylvania 2" a 2015 release
staring Adam Sandler. However, the anticipated biggest pleaser will be on July 27
when we show the Disney classic "Mary Poppins". Also, don't forget to join us for our
last movie on August 3 for "The Good Dinosaur".
Save the Date! -- Diamond Bar Day the Fair — Thursday, September 15.
Join the City of Diamond Bar as we once again participate in Diamond Bar Day at the
LA County Fair. The fair will offer unique opportunities to the residents of Diamond Bar
including a special parade dedicated to Diamond Bar, fair kids expo, community hero
and reception. Additional information can be found on the City's website at
www.dimaondbarca.gov/fair
Purchase a $5 admission advance ticket using promo code diamondbar at
Lacountyfair.com or bring the coupon to the ticket booth for scanning. Coupons are
available for print on the City's website.
Facility Rentals
Diamond Bar Center -- The Diamond Bar Center was the location for a total of 46
private, business and non-profit rentals during the month of June. There were 16
church rentals, 1 Sunshine senior, 4 seminars/meetings, 1 memorial and 2 birthday
parties. There were also 10 weddings, 2 garbas, 7 graduations and 3 graduation
parties. A total of $66,928.15 in rental fees was collected during the month of June for
Diamond Bar Center rentals. In June 2015 a total of $64,720.35 was collected.
Heritage Room -- There have been 10 rentals of Heritage Park Community Center for
the month of July. Rentals include 6 church rentals, 1 family reunion, 1 wedding
anniversary, 1 baby shower and 1 birthday party. Total revenue for these rentals is
$2,460.00. The revenue for June 2015 was $1,760.00.
Pantera Room -- There has been 7 rental of the Pantera Park Community Center for
the month of July. Rental was for a 4 dance rehearsals and 3 birthday parties. Total
revenue for these rentals is $700.00. The revenue for July 2015 was $257.50.
Picnic Reservations -- As of June 12, 2016 there have been 22 picnic reservations
made for the month of July. There have been 7 at Ronald Reagan, 1 at Peterson, 1 at
Pantera Park, 1 at Heritage, 2 at Maple Hill and 10 at Sycamore Canyon Park. The
revenue of these picnic rentals is $725.00. The revenue for July 2015 was $575.00.
JULY PARKS REPORT
TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS &
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE
SUPERINTENDENT
SUBJECT: JULY PARKS REPORT
DATE: 7/19/16
MEETING DATE: 7/28/16
During the previous month, the Community Services Maintenance Staff has been
working on various tasks throughout the City. The following is a brief recap of key
maintenance items completed.
Diamond Bar Center
• Cleared drain in pine room sink.
• Re-lamped nine (9) light fixtures throughout the facility.
• Replaced two (2) lighting ballasts.
• Rebuilt kitchen sink drain lines.
• Performed monthly emergency generator test. Passed.
• Performed monthly exterior lighting maintenance. (Best)
Diamond Bar High School
• Prepared for 4th of July Blast.
Heritage Park
• Constructed pitcher's mound and replaced home plate for City Youth
Baseball Program.
• Installed new master valve and irrigation control valve (BV).
• Cleared and grubbed planters adjacent to community center building to
prepare for new plant material (BV).
• Re-lamped exterior women's restroom.
• Installed new alarm battery.
Lorbeer Middle School
• Football field is currently undergoing turf renovation. Preparations for the
renovation included a preventative maintenance inspection of the irrigation
system, scalping of the existing turf and aerification. Once completed,
sports field turf seed and bermuda turf seed was sown throughout. The
seed was then top -dressed with a fine mulch to keep the seed covered
and moist until germination. The field is scheduled to re -open August 8t"
Maple Hill Park
• Replaced malfunctioning irrigation valve (BV).
• Repaired leaking irrigation mainline.
• Trimmed pyracantha shrubs on west slope.
• Removed fallen pine tree (WCA).
Pantera Park
• Re-lamped three (3) exterior light fixtures on the activity room.
• Replaced malfunctioning automatic light sensor in the men's restroom.
• Installing aluminum walkway light poles to replace rusting steel poles.
Painted new poles (ongoing).
• Performed Preventive Maintenance Inspection (PMI) on the park irrigation
system. Replaced six (6) heads (BV).
• Field is currently undergoing turf renovation. Preparations for the
renovation included a preventative maintenance inspection of the irrigation
system, scalping of the existing turf and aerification. Once completed,
sports field turf seed and bermuda turf seed was sown throughout. The
seed was then top -dressed with a fine mulch to keep the seed covered
and moist until germination. Field is scheduled to open August 15t"
Peterson Park
• Removed fallen tree from walking path at east end of park.
Ronald Reagan Park
• Installed new landscaping/performed turf conversion in the area between
the parking lot and the tot lot. Converted irrigation to drip and point source.
• Replaced barbeque adjacent to restroom building.
• Plastic -welded slide bedway that was burned by vandals and another with
stress fractures (Polymenders).
• Replaced drain trap under men's restroom sink.
• Capped water line to obsolete hose bib in the women's restroom. Water to
clean restrooms will not be brought from the plumbing alley.
Starshine Park
• Performed preventive maintenance inspection on irrigation system.
Sycamore Canyon Park
• Assisted with the set up and operation of Summer Concerts and Movie
series.
Washington Street Park
• Plastic -welded slide entry piece that was burned by vandals
(Polymenders).
City Hall/Library
• Re -built sloan valve in women's restroom.
• Coordinated repair of a ruptured hot water line in the library space.
• Performed monthly emergency generator test. Passed.
• Installed three (3) new LED can lights in City Hall.
• Re-lamped nine (9) light fixtures in the Library spaces and twenty (20)
lights in the City Hall spaces.
• Replaced three (3) ballasts in the City Hall spaces and one (1) lighting
ballast in the Library spaces.
• Performed monthly carpet cleaning in City Hall spaces.
• Performed monthly exterior lighting maintenance. (Best)
• Repaired HVAC for EOC and Broadcast room.
Citywide
• Wash, fuel and service City vehicles.
0 Inspected fire extinguishers and first aid kits at all City Facilities.
Park Walkthrouph Schedule
The Parks and Maintenance Superintendent will be performing park
walkthroughs monthly commencing on the Monday two weeks prior to the Parks
and Recreation Commission meeting. Walkthroughs will have mid-morning start
times. Start times and dates will be flexible to accommodate any Commissioners
who would like to attend. Inspection locations may change as issues or new
projects arise that may be of interest to the Commission. Please review the
schedule below and feel free to contact me with any questions or concerns. The
schedule will be as follows:
January (Com. Lew Herndon 1.18.16)
Paul C. Grow/Lorbeer Middle School
February
Summitridge Park
March
Sycamore Canyon Park
April (Chairman Grundy 4.19.16)
Heritage Park
May
Maple Hill Park
June
District 39 Mini -Parks
July
Ronald Reagan/Starshine
August
Grandview Trail/Summitridge Trails
September
Pantera Park
October (Com. Lew Herndon 10.6.16)
Washington Street Park
November
Peterson Park
December (Com. Hsieh 4.20.16)
Sycamore Canyon Creek/Trails
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Final Version 7/5/16
DIAMOND BAR STANDARDS AND SPECIFICATIONS
FOR THE MAINTENANCE OF COMMUNITY PARKS,
LLADS, FACILITIES, AND SPECIAL SERVICES
TABLE OF CONTENTS
SECTION
HEADING
PAGE
1.
PARK & FACILITY INVENTORY
3
2.
INSPECTIONS & REPORTING
4
3.
GENERAL MAINTENANCE STANDARDS
5
4.
SITE AMENITIES
9
5.
PLAYGROUNDS /TOT LOTS /SPECIAL FEATURES
11
6.
TURF MAINTENANCE
13
7.
PLANT MATERIALS
16
8.
IRRIGATION
18
9.
TRAILS
20
10.
FACILITIES / BUILDINGS
21
11.
LIBRARY
24
12.
LIGHTING & LANDSCAPE ASSESSMENT DISTRICTS
29
13.
OPEN SPACE AREAS
30
14.
RESOURCES
31
2
SECTION 1: PARK & FACILITY INVENTORY
1.01 The City of Diamond Bar currently owns and operates the following facilities:
1. City Hall & County Library- 21810 Copley Drive
2. Diamond Bar Center - 1600 Grand Avenue
3. Heritage Park Community Center - 2900 S. Brea Canyon Rd.
4. Pantera Park Activity Room - 738 Pantera Dr.
1.02 Parks:
1. Diamond Canyon Park - 3338 S. Brea Canyon Road
2. Paul C. Grow Park - 23281 E. Forest Canyon Rd.
3. Heritage Park - 2900 S. Brea Canyon Rd.
4. Maple Hill Park - 1355 S. Maple Hill Rd.
5. Pantera Park - 738 Pantera Dr.
6. Peterson Park - 24142 E. Sylvan Glen Rd.
7. Ronald Reagan Park - 2201 Peaceful Hills Rd.
8. Starshine Park - 20839 Starshine Rd.
9. Summitridge Park - 1425 Summitridge Dr.
10. Sycamore Canyon Park - 22930 E. Golden Springs Dr.
11. Washington Park - 21208 Washington Street
12. Larkstone Park - 20668 Larkstone Drive
13. Longview Park South - 1631 Longview Drive
14. Longview Park North - 1071 Longview Drive
15. Stardust Park - 1323 Stardust Drive
16. Silver Tip Park - 904 Longview Drive
17. Summitridge Mini Park - 1309 Summitridge Drive
1.03 Special Facilities/Parks:
1. Diamond Bar Skate Park at Peterson Park - 24142 E. Sylvan Glen Road
2. Diamond Bar Dog Park at Pantera Park - 738 Pantera Drive
3. Lorbeer Middle School Athletic Field (Owned by Pomona Unified School
District) - 501 S. Diamond Bar Blvd.
1.04 Trails:
1. Pantera Park Trail
2. Peterson Park Trail
3. Summitridge Park Trail
4. Sycamore Canyon Park Trail
5. Silver Tip Park Trail
3
SECTION 2: INSPECTIONS & REPORTING
2.01 General
In addition to the regularly scheduled maintenance inspections as set forth in the
Injury and Illness Prevention Program (IIPP) and Park Inspection Policy, spot
checks of all parks and facilities are required in accordance with this specifications
document. These spot checks shall ensure basic maintenance and safety
standards are met.
Weekly maintenance inspections shall be conducted during daylight hours of all
facilities within the City. Inspections shall be both visual and operational.
Operational inspections shall include operation of sprinkler components, lighting,
and technical systems to check for proper operational condition and reliability.
Monthly inspections shall include monthly maintenance checks of HVAC and
related facility systems. Inspection reports shall be completed noting any
deficiencies and anticipated date of corrective action. Any corrective work required
as a result of a monthly inspection or any interim inspection shall be completed in
a timely manner after notification of deficiencies.
SECTION 3: GENERAL MAINTENANCE STANDARDS
3.01 General
Any condition that may present a safety hazard shall immediately be reported to
the Director and closed to the public.
3.02 Litter
On a daily basis complete policing and litter pick-up to remove paper, glass, trash,
undesirable materials, siltation and other accumulated debris within the hard
surfaces, sports facility and landscaped areas, including but not limited to:
walkways, roadways between and around planted areas, steps, planters, drains,
areas on slopes from the toe of slope to ten feet up the slope, catch basins, play
equipment, and sand areas.
Complete policing, litter pick up and supplemental hand sweeping of parking lot
corners and other parking lot areas inaccessible to power equipment shall be
accomplished to ensure a neat appearance. Trails and developed and irrigated
slope areas shall be policed once per week.
Litter pick-up shall be completed as early in the day as possible, but in no case
later than 10:00 a.m. Complete removal of floating debris and litter in streams
and/or water features. Debris and any other large materials placed into streams
and/or water features shall be removed.
Turf, beds, planters, walkways, hard court areas, play areas, picnic pavilions and
sports facilities, sand areas, patios, drainage areas, the above described slope
areas, roadways, parking lots, streams and/or water features; daily seven (7) days
per week.
3.03 Insect & Disease Control
Conduct weekly inspections for evidence of insects and disease in facilities, parks,
trees, vegetation in and around landscaped areas and medians. All landscaped
areas within the specified maintenance area shall be kept insect and disease free
at all times.
A disease control program to prevent all common diseases from causing serious
damage shall be provided on an as needed basis. Disease control shall be
achieved utilizing materials and rates recommended by a licensed California Pest
Control Advisor.
3.04 Rodent Control
All areas shall be maintained free of rodents including but not limited to gophers
5
and ground squirrels causing damage to turf, shrubs, groundcover, trees and
irrigation system. Inspect for evidence of rodents and control as necessary.
Rodent control shall be achieved utilizing materials and rates recommended by a
licensed California Pest Control Advisor.
3.05 Restrooms
Daily tasks shall be completed prior to 8am and include the following: deodorize
the restroom; disinfect and mop floors, making sure that corners, drains, areas
around toilets, and feet of partitions are thoroughly cleaned and there is no
accumulation of dirt or other matter, leaving the floor as dry as possible; remove
debris and trash and sweep floor; swept debris is to be placed in a trash container
and removed; clean and empty trash and napkin receptacles and replace liners;
check and stock/refill all dispensers in quantities adequate to meet demand; clean
and disinfect the inside of urinals and toilets; clean and disinfect the top and bottom
of toilet seats, fixtures, and surfaces of and surrounding each fixture; scrub inside
surfaces of toilets and urinals (do not flush after scrubbing); wipe toilet seats, toilet
bowls, urinals, and fixtures until dry; clean and disinfect stall walls and other areas
where hands are normally placed; clean doors and door frames and top of
partitions; clean and disinfect around urinals, under sinks, around floor drains, and
areas where bacteria might breed; clean and disinfect sinks, dispensers,
receptacles, trash containers, mirrors, and walls around such areas; scrub sinks,
including corners, cracks and narrow areas and wipe dry; scrub outside of toilets,
urinals, and rear walls; remove spitballs, cobwebs, and other foreign materials from
doors, walls, celling, partitions, and vents.
All areas and fixtures (including piping) are to be left free of streaks, stains, film,
debris, water spots, and odors. Any leaking fixtures, clogged drains, stopped up or
damaged basins, toilets, or urinals shall be repaired immediately. If the problem
cannot be immediately repaired, the impacted fixture shall be closed. If the
damage impacts the entirety of the restroom it shall be closed until repaired.
Remove all graffiti, or contact the City's graffiti removal contractor as necessary.
Damaged or inoperable lighting fixtures shall be repaired upon discovery.
Weekly tasks shall include the following: descale and dissolve water rings and
remove deposits and stains from toilet bowls and urinals; wash all windows; dust
ledges, and shelves; scrub underneath sink and disinfect; clean and disinfect and
completely wipe dry all partitions, doors, door frames, metal plates, handles and
hinges; scrub and clean all base molding; clean light fixture covers and vents.
3.06 Special Events
City -operated special events, including those such as the City Birthday Party,
4th of July Blast, and Concerts & Movies in the Park series, among others, attract
thousands of residents to parks and facilities. In addition to the daily restroom
maintenance specifications above, the following inspection schedule shall be
0
followed during the event: spot check condition of floor, toilets/urinals, sinks,
doors/partitions, and fixtures hourly, and clean as necessary; complete cleaning in
phases to avoid full closures of the restroom; spot check dispensers for stock
hourly and refill as necessary; and if an event requires portable restrooms, they
are to be checked for cleanliness and dispenser stock hourly.
3.07 Signage
Park and facility signage, including monument signs and lighting shall be inspected
once per month.
3.08 Streams & Water Features
Streams and water features shall be inspected monthly and maintained free of
algae and aquatic growth. Adjacent walkways, trails, patio areas, etc. shall also
be inspected monthly and maintained free of algae and aquatic growth.
Control of algae and aquatic growth in streams and water features shall take place
throughout the year. Maintenance shall occur a minimum of twenty (20) times at
regularly established intervals. Additional maintenance shall be scheduled should
conditions require.
Chemicals used in control of algae and aquatic growth shall be approved for use
by the Agricultural Commissioner's Office. Chemicals used for control of algae and
aquatic growth must be approved for use in fisheries and not used in percentages
harmful to fish. Control of algae and aquatic growth shall be achieved utilizing
materials and rates recommended by a licensed California Pest Control Advisor.
3.09 Swales & Drains
Swales, drains and collection boxes and "V -ditches" shall be inspected, cleaned
and cleared on a semi-annual basis, and after major rain events. Silt, debris, and
litter shall be removed and properly disposed of. Drain gates shall be inspected to
restrict hazards. Broken or missing grates shall be repaired and secured.
3.10 Trash Receptacles
Exterior trash containers shall be emptied prior to 10:00 a.m. daily and all materials
shall be placed in appropriate trash bin(s). Receptacles shall be conveniently
located for the public use and returned daily to such locations if receptacles are
displaced by third parties. All containers or receptacles shall be installed securely
to prevent tipping.
Containers shall be cleaned biweekly. Containers shall be painted annually. Paint
shall be forest green and include stenciling as needed. Non -decorative containers
shall be fifty-five (55) gallon drums.
7
Trash bins shall be emptied at least once per week or as otherwise approved by
the Director or his designee. Trash trucks shall not be permitted on turf areas. City
shall be responsible for providing all necessary trash bins and coordination of off-
site removal of trash and accumulated debris to an approved franchise solid waste
hauler disposal site.
3.11 Walls, Fences & Gates
All walls, fences, and gates shall be inspected monthly. Walls, fences, or gates
that are determined upon inspection to require maintenance, painting, or graffiti
removal shall be placed on the maintenance schedule for repair within five days,
or within 24 hours for graffiti removal.
If any portion of a fence or gate poses a hazard to the public, caution tape shall be
affixed to the section requiring repair, with cones or a similar safety device being
deployed around the affected area.
3.12 Weed Control
All grass -like type weeds, broadleaf weeds, morning glory or vine -weed types,
ragweed or other underground spreading weeds shall be kept under strict control.
Remove all weeds and grass from roadways, driveways, parking lots, patios,
drainage areas, slopes, hillsides, and expansion joints in all hard surface areas.
Weeds treated with a contact herbicide shall be left in place for a minimum of seven
(7) days. If kill is not complete, additional application(s) shall be made until target
species are eliminated. Weeds treated using a systemic herbicide shall be left in
place per manufacturer's recommendation. If kill is not complete by the time
specified in the manufacturer's recommendation a second application shall be
made.
Chemical application may be used in beds, planters, walkways, hard court areas,
picnic pavilions, patios, expansion joints in all hard surface areas, roadways,
parking lots, drainage areas, slopes, and hillsides as needed per manufacturers
recommendation (Label). Weed control shall be achieved utilizing materials and
rates recommended by a licensed California Pest Control Advisor.
Inspect, spot treat or mechanically remove weeds as necessary. After complete
kill all dead weeds shall be mechanically removed from the area. Mechanical
removal shall be used in shrub beds, planters, and cultivated areas at least once
per week.
[:3
SECTION 4: SITE AMENITIES
4.01 Athletic Courts
Tennis and basketball courts shall be swept once perweek. Tennis and basketball
courts shall be washed once per month.
4.02 Ballfields
Ballfields, including appurtenant backstops, fencing, bleachers and walkways shall
be inspected daily for condition' and user safety. Hazardous conditions shall be
corrected upon discovery. If the hazardous conditions cannot be immediately
corrected, the ballfield shall be closed to the public until safety levels are restored.
The berm buildup located at the transition of the skinned infield and outfield grass
shall be inspected monthly. A smooth line shall be kept by raking, mechanically
edging and/or using a chemical application. Backstops shall be inspected monthly
for cracked or broken boards and chipped paint.
Backstop boards shall be painted biannually, or as otherwise needed to maintain
aesthetic standards. A soil sterilant or herbicide shall be applied under all fencing
that does not have concrete mow strips.
Before use, skinned infields shall be watered and dragged with a rigid infield drag
mat or its equivalent to break the crust and regrade the infield. After smoothing the
surface with the drag mat, small pebbles and other debris, shall be removed.
Skinned infields shall be thoroughly watered with the proper amount of water to
provide a suitable condition for dragging. As a rule, the appearance of small water
bubbles should indicate sufficient watering, in the watering of the diamond, the
correct procedure is to water away from the body with the hose to the rear. Do not
walk on the watered areas.
The home plate area, pitcher's mound, 1st, 2nd, and 3rd base areas shall be more
heavily watered, with the home plate area and pitcher's mound receiving the
heaviest watering. The dampened surface material shall be loosened, raked,
shaped, and leveled. The surface material that has worked away from these areas
shall be replaced in the proper area and tamped down firmly.
All other depressions in the skinned area shall be graded level and tamped down
firmly, making sure that the base pegs, pitching rubber, quick couplers, valve box
covers and sprinkler heads are visible. Grass areas shall be walked and inspected
for litter, debris or rocks. Such items shall be removed from the ballfield. Turf
and/or weeds encroaching on skinned infields shall be removed.
E
4.03 BBQ Grills
BBQ grills shall be inspected and cleaned weekly for functionality and safety.
Ashes, partially burned charcoal, garbage and/or food in and around BBQ grills
shall be removed.
4.04 Bicycle Racks
Bicycle racks shall be inspected on a monthly basis for functionality, rust, and
safety. Bicycle racks shall be painted once annually. Galvanized steel bike racks
shall not be painted. Broken or unsafe bicycle racks shall be removed upon
inspection, and replaced as soon as possible.
4.05 Drinking Fountains
Drinking fountains shall be cleaned and disinfected daily. Fixtures shall be
scrubbed and dried. Drinking fountains shall be inspected weekly for functionality,
leaks, and clogged or stopped drains.
Leaking fixtures, clogged or stopped up drains and damaged fountains that cannot
be repaired by tightening the fixture to stop the leak, or unclogged by using a
"plumber's helper" or a short snake shall be closed until repaired or replaced.
Drinking fountains with leaking fixtures shall have the water valve turned off.
4.06 Flags & Flagpoles
Flagpoles and flagpole lighting shall be inspected once a month. Flags shall be
replaced once per quarter, or when flags become worn or are in need of
replacement.
Worn or damaged United States flags shall be retired through the proper flag
retirement ceremony.
10
SECTION 5: PLAYGROUNDS / TOT LOTS / SPECIAL FEATURES
5.01 Playgrounds/ Play Structures
Play structures shall be kept clean and free of sand. Any damage to play
equipment or hazardous equipment shall be reported to the Parks Superintendent
immediately.
Playground sites and equipment shall be inspected daily for cleanliness,
functionality and safety. Any equipment showing signs of wear, fatigue or
otherwise presenting an unsafe condition shall be closed to the public until repaired
or replaced.
Playground sand shall be raked daily to level, removing any foreign and hazardous
material. Special attention shall be made to low sand areas, around play
equipment. These sand areas shall be leveled by distributing sand from high areas
to low areas. During the leveling and distribution of sand no concrete footing shall
be exposed that could allow children to trip over or fall on. Sand shall be rototilled
monthly, no later than the 10th day of each month.
During regular maintenance the raking and filling of depressions shall be done in
a manner to prevent material compaction. The raking and distribution of sand
around and below the play equipment shall have a cushioning potential and this
condition shall extend for eight (8) feet beyond any part of the play equipment. All
sand play areas shall be maintained free of litter, cans, pop tops, broken glass and
other harmful and unsightly debris. Sand areas shall be rototilled to the maximum
depth that will allow complete loosening of the sand but will not cause lower base
material to be mixed in with the sand. After rototilling all areas shall be raked level.
5.02 Skate Park
The Skate Park entry gates shall be opened by 8:00 a.m. daily and closed 30
minutes after sunset. Surfaces shall be blown and debris removed on a daily basis.
5.03 Dog Park
Pickup all trash, leaves and debris in park, empty trash cans, and generally survey
the park for damage and report to Parks Superintendent. Inspect and re -fill dog
waste disposal bag dispensers once a week or as needed.
5.04 Picnic Areas & Shelters
Picnic shelters and areas, including shelters, hardscape, tables and benches and
other amenities shall be inspected daily for functionality, safety and cleanliness.
Picnic areas hardscapes shall be swept daily. Picnic area hardscapes and tables
and benches shall be washed and disinfected weekly and spot cleaned as needed.
is
SECTION 6: TURF MAINTENANCE
6.01 Grass Cycling
Grass cycling is a management practice of leaving grass clippings on the turf
during the mowing operation. The practice of Grass cycling returns nitrogen,
phosphorus, potassium, and other elements back to the soil, saves labor and time,
and eliminates disposal fees at local disposal sites.
All green waste material collected in the City of Diamond Bar shall be disposed of
in the designated roll off at Sycamore Canyon Park. Only green waste from City
of Diamond Bar landscape maintenance operations shall be deposited here.
6.02 Mowing Operations
Mowing operations shall be performed in a workmanlike manner that ensures a
smooth, surface appearance without scalping or allowing excessive cuttings to
remain. Control turf weeds as needed. Noxious weeds or grasses shall be
removed upon discovery. Weed control shall be achieved utilizing materials and
rates recommended by a licensed California Pest Control Advisor.
6.03 Mowing Equipment
Turf shall be mowed with a reel -type mower equipped with rollers or a rotary -type
mower that are adequately sharpened.
6.04 General Mowing Requirements
Mowing height shall be no less than 3/4 inch for all turf areas. Mowing height may
be set as high as 1 1/2 inches with one (1) inch being considered normal. Mowing
heights may vary for special events and conditions as specified by the Director.
During the warm season (April to November) all turf areas shall be mowed no less
than once every week. During the cool season (December to March) all turf areas
shall be mowed no less than once every two weeks.
All litter, glass, leaves, paper, pine needles, and other debris shall be removed and
disposed of off-site prior to mowing turf areas. When not practical to grass cycle,
all turf clippings shall be collected and removed from the site prior to the completion
of that day's mowing operations or at the end of the day, whichever occurs first.
6.05 Vertical Mowing
Vertical mowing shall be used to remove thatch in turf areas, encourage healthy
growth and maintain acceptable appearance. Dislodged thatch shall be swept or
raked from the turf areas and placed in appropriate trash bin(s). Standard vertical
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mowing equipment shall be used and care shall be taken to avoid unnecessary or
excessive injury to the turf grass.
6.06 Aeration
Turf areas shall be aerated three times per year between the months of April and
November at twelve week intervals. Aeration shall be implemented with 2" deep
cores at maximum spacing of 6". Cores shall be removed from the turf and
disposed of off-site within twenty-four (24) hours after aerating.
6.07 Mechanical Edging
Mechanical edging shall be completed with a power edger with a rigid blade at
hard edge locations and a power edger with a line trimmer at sprinkler heads.
Mechanical edging shall be completed as one operation in a manner that results
in a well-defined, clean and uniform V-shaped edge that extends into the soil and
eliminates grass invasions.
Mechanical edging shall be completed biweekly for turf edges and bimonthly for
groundcover edges. Turf edges include, but are not limited to those that border
sidewalks, patios, drives, curbs, shrub beds, flower beds, groundcover beds, tree
bases. and streams and water features.
Turf surrounding sprinkler heads shall be edged with a 6" clearance to provide full
irrigation coverage. Edging shall also be completed around valve boxes, meter
boxes, backflow devices, park equipment and other permanent fixtures to ensure
operability, access and a clean aesthetic appearance.
6.08 Chemical Edging
Chemical application may be used in and around areas such as planters, areas
adjacent to buildings, trees, fence lines, sprinkler heads, etc. Prior to application
of chemicals, all areas shall be trimmed to proper mowing height. Chemicals shall
be applied in a manner to limit drift to six (6) inches. Precautionary measures shall
be employed since all areas will be open for public during application.
Chemical edging and detailing operations shall be completed quarterly (four times
per year). Where trees and shrubs occur in turf areas and line trimming is not
permitted, grass growth shall be limited to at least eighteen (18) inches from the
trunks of trees and away from the drip line of shrubs by use of approved chemicals.
Linear chemical edging of turf boundaries may be performed in a manner that
ensures a defined turf edge and limits its encroachment into beds or across
boundaries where it is impractical to edge mechanically. A twelve (12) inch barrier
width shall be considered normal.
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6.09 Pick -Up Operations
All debris, including litter, glass, paper and rocks shall be collected and removed
prior to commencing mowing operations. All walkways, roadways, parking lots,
sidewalks, courts and other hardscape, or any other areas adjacent to turf
maintenance operations shall be cleaned and all debris removed off-site prior to
the completion of that day's work or at the end of the day, whichever occurs first.
All debris generated from maintenance operations shall be collected and disposed
of off-site. No debris shall be blown into streets and sidewalk areas.
6.10 Fertilization
Turf shall be fertilized with a balanced type commercial fertilizer twice a year during
the months of May and September. Fertilizer shall be inorganic and granular.
Rate for each application shall be one (1) pound of actual available nitrogen per
1,000 square feet of a balanced type commercial fertilizer. The balanced fertilizer
shall be approved by the Director or his designee and shall be of a 4-1-2 ratio.
Fertilize all turf areas with ammonium sulphate during March, April, and July of
each calendar year at a rate of one (1) pound of actual available nitrogen per 1,000
square feet and with calcium or ammonium nitrate during November, December,
and January of each calendar year at a rate on one (1) pound of actual available
nitrogen per 1,000 square feet. Turf areas shall be thoroughly soaked immediately
following fertilization.
6.11 Turf Renovation
Turf renovation shall be conducted at intervals determined by the Director.
Renovate turf to the soil line and remove all excessive thatch in turf area.
After thatch is removed and upon completion of turf renovation all turf areas shall
be overseeded, mulched and watered. Mulch shall be spread evenly over the
entire area to a uniform depth. Standard renovating equipment shall be used.
6.12 Overseeding
Once each year as directed by the Parks Superintendent, overseed all turf after
aerification and reseed all bare spots as needed throughout the remainder of the
year to re-establish turf to an acceptable quality. When overseeding turf, aerify,
renovate or verticut, seed and mulch (spread evenly over the entire area to a
uniform depth of 1/4 inch) in this sequence. When reseeding bare areas, aerify,
seed and mulch (spread evenly over the entire area to a uniform depth of 1/4 inch)
in this sequence.
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Overseeding shall be sown at a rate of five (5) pounds per 1,000 square feet and
reseeding of bare areas shall be sown at a rate of eight (8) pounds per 1,000
square feet. Overseeding shall be done using a sports field seed mix per the
following seed specifications/blends:
Name
Pure Seed
Germination
FALCON IV TALL FESCUE
26.97%
90%
SHENANDOAH ELITE TALL FESCUE
26.91%
90%
MAGELLAN TALL FESCUE
25.94%
90%
GLADSTONE KENTUCKY BLUEGRASS
14.90%
85%
DIVA KENTUCKY BLUEGRASS
4.97%
85%
Reseeding shall be done using the same mix as above with the addition of hulled
Bermuda grass seed (at least 48% pure seed) at a ratio of 2:1 of sports field seed
mix to Bermuda grass seed.
If overseeding and/or reseeding are not effective to meet the health and
appearance specifications, the use of sod may be considered. The type of sod will
be as directed by the Parks Superintendent.
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SECTION 7: PLANT MATERIALS
7.01 General
Plant materials shall be inspected on an as needed basis. Plant materials shall be
sound, healthy, and vigorous, free from plant disease, insect pest or their eggs,
and shall have healthy normal root systems and comply with all state and local
regulations governing these matters, and shall be free from any noxious weeds.
Replaced plant materials shall conform to the requirements of the Landscape Plan
of the area and to "Horticultural Standards" of American Nursery and Landscape
Association as to kind, size, age, etc. All plant materials must be provided from a
licensed nursery.
7.02 Tree Trimming
All tree trimming shall be performed according to ISA (International Society of
Arboriculture) and ANSI (American National Standards Institute) standards.
7.03 Pruning
Trees shall be pruned on an as needed basis to maintain a seven (7) foot clearance
for all branches within the park areas and fourteen (14) foot clearance for branches
overhanging beyond curb line into the paved section of roadways. The portion of
any tree which extends within 10 feet of a chimney outlet shall be removed.
On an as needed basis, remove all new growth on trees up to the appropriate
height clearances. Remove all dead shrubs and trees. The only trees to be
removed per these specifications are small trees with a caliper of three (3) inches
or less measured six (6) inches above ground level. Tree removal specifications
for larger trees are provided in the Tree Maintenance Services Agreement.
Stake new trees or recently planted trees which have not previously been staked.
Stake in those cases where tree has been damaged and requires staking for
support, with replacement of missing or damaged stakes where the tree diameter
is less than three (3) inches. Tree stakes shall be tied two (2) per tree, and be
made of pentachlorophenol treated lodge pole pine not less than eight (8) feet in
length for staking of trees. Stakes shall not be placed closer than eight (8) inches
from the bark.
Plant materials shall be pruned on an as needed basis to maintain access and safe
vehicular and pedestrian visibility and clearance and to prevent or eliminate
hazardous situations. Plant ties shall be checked frequently and either retied to
prevent girdling or removed along with the stakes when no longer required. Trim
designated formal plant materials to maintain formal hedges and topiary work.
i[3
Guy wires where required and plant ties shall be of pliable, zinc -coated ten (10)
gauge using two (2) ties per tree. Hose for covering wire shall be either new or
used garden hose at lease one-half (1/2) inch in diameter (hose ties should allow
for minimum of three (3) additional inches of clearance beyond the diameter of the
branch or trunk being secured).
Damaged trees shall be staked and tied within twenty-four (24) hours.
Replacement stakes or new staking shall be completed within five days. All dead,
diseased and unsightly branches, vines or other growth shall be removed as they
develop. All groundcover areas shall be pruned away from shrubs and trees.
7.04 Raking
Planters, planter beds and turf areas under trees shall be raked once a month.
Accumulation of leaves shall be removed from all landscaped areas including
beds, planters and turf areas under trees and placed in appropriate trash bin(s).
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SECTION 8: IRRIGATION
8.01 Irrigation System Requirements
Since water requirements by plants vary according to the season and a particular
year, extremely close attention shall be paid to the demands of the plants as
influenced by their exposure to sun, wind, shade, and location in the individual
planters. The variation in the size of plants installed, as well as the varieties, shall
be taken into consideration. All landscaped and turf areas shall be irrigated as
required to maintain adequate growth and appearance with a schedule most
conducive to plant growth. The delivery of adequate moisture to the landscaped
areas shall include, but not be limited to, hand watering, manual operation of
valves, proper utilization of automatic controllers, and the bleeding of valves.
General system operability and performance, including proper adjustment of
controllers and heads, quick couplers, remote control and gate valves, backflow
devices, and sprinkler heads shall be inspected weekly or more frequently if
problems/conditions indicate a need. Valve boxes shall be inspected daily for
safety and security.
Irrigation system controllers shall be adjusted and set to establish frequency and
length of watering period appropriate for the location. To establish this standard,
consideration must be given to the soil conditions, humidity, minimizing runoff and
the relationship of conditions which affect day and night watering. A soil probe shall
be used to a depth of twelve (12) inches to determine the water penetration by
random testing of the root zones. A review of each location shall be completed
annually. Watering shall be regulated to avoid interference with any use of the
facility's roadways, hardscapes, trails, or other paving/walkways.
In the areas where wind creates problems of spraying water onto private property
or road right-of-ways, the controllers shall be set to operate during the period of
lowest wind velocity which would normally occur at night or early morning hours.
Irrigation system shall be controlled in such a way as not to cause any excessively
wet or "waterlogged" areas which could interfere with the ability to mow all turf. "in
lawn" trees and other planting shall be protected from overwatering and run-off
drowning.
New turf (up through the sixth mowing) shall be watered immediately after mowing.
Well established turf shall not be watered for at least four (4) hours after mowing.
All groundcover areas shall be watered as needed to maintain a healthy condition,
with appropriate care being taken not to overwater in shady areas.
Malfunctioning irrigation systems and equipment shall be repaired within two (2)
hours of identification. Repair and or replace damaged or inoperable sprinkler
heads as needed. Once repair or replacement is determined, repair/replace
M
malfunctioning sprinkler heads within one (1) watering cycle.
Irrigation lines shall be flushed once every four (4) months. Flushing of the
irrigation lines of grit and gravel shall be done by removing the last head on each
lateral and operating the system until those materials are expelled.
The irrigation system shall be controlled during inclement weather conditions to
limit the use of water concurrent with the weather situation. Irrigation controllers
shall be shut off for a period of 48 hours following a rain event of .10" or more.
The City's centralized irrigation system will shut off irrigation if rain is detected at
the two hub locations but controller status should be verified in the field.
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SECTION 9: TRAILS
9.01 Trail Requirements
All trails shall remain accessible and maintained free of hazards and litter. Litter
shall be removed from trails once per week. All weeds and plant materials shall be
cut back to maintain clear access. If a trail is found to have a safety hazard, the
deficiency shall be repaired immediately or the trail shall be closed until sufficient
repairs can be completed.
Trails and amenities shall be inspected monthly for access and tripping hazards,
including but not limited to support structures, bridges, boardwalks, posts, fences,
barriers, handrails, stairs, and drainage. Wood chips, crushed rock, and other
types of walkways and trails shall be inspected monthly to ensure the area is kept
clear for pedestrian and/or vehicular traffic.
Trails under development shall be added to the maintenance schedule upon
completion of construction.
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SECTION 10: FACILITIES/ BUILDINGS
10.01 Exterior
Entrances shall be swept or washed free of debris, stains, gum, etc. once per
week. Trash receptacles shall be emptied daily and cleaned weekly. Doormats
shall be swept and power washed once per week. Parking lots shall be visually
inspected weekly to ensure a clean appearance.
Windows, sills and doors shall be cleaned quarterly and be free of dust, grime,
spots, insects, cobwebs, water spots, graffiti, etc. Security lights and/or cameras
shall be inspected quarterly and adjusted to provide the maximum coverage of the
area. Landscaping shall meet all turf and plant material standards outlined in this
document.
10.02 Interior
On a daily basis, pick up debris, trash, and remove cobwebs and foreign materials
from doors, walls, ceilings, partitions and vents. Dust counter tops and other
horizontal surfaces. Empty and clean trash receptacles, and replace trash can
liners. Clean and disinfect top and sides of drinking fountains.
On a weekly basis floors (carpet, tile, wood, laminate, etc.) shall be vacuumed,
swept and/or mopped to ensure they are free of debris and stains, and spot clean
as necessary. Sweep, dust, and/or spot mop all tile areas to remove all stains and
spills. Clean reception areas and office workspaces, computers, and telephones
to ensure an inviting, clean and clutter free environment.
On a weekly basis facilities shall be dusted, with blinds and window coverings
inspected monthly to ensure they are functional and free of dust and stains. Dust
all exposed cabinets, book cases, shelves and legs. Air vents shall be inspected
to ensure they are free of dirt, grime and dust.
Tables and chairs shall be inspected on an as needed basis to ensure they're in
good operating order and free of sharp edges, protrusions, cracks, or stains.
10.03 Kitchens
On a daily basis, clean and sanitize all counter tops. Empty and clean trash
receptacles, and replace plastic liners. Thoroughly mop and disinfect floors, taking
care to clean corners and around other obstacles. Inspect and refill soap and paper
towel dispensers.
On a weekly basis, inspect and sanitize stoves, ovens, microwaves, and food
preparation surfaces to ensure cleanliness. Trash receptacles shall be sanitized
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weekly. Special care shall be taken in the selection of cleaning products used on
food preparation areas.
Kitchens shall be inspected and sanitized monthly to ensure compliance with
Health and Fire Department standards. Floor drains shall be inspected and
cleaned monthly. Fire extinguishers shall be inspected monthly.
10.04 Restrooms
Refer to Section 3.05 Restrooms for maintenance schedules and specifications.
10.05 Lighting & Lighting Fixtures
Lighting and lighting fixtures shall be inspected monthly to ensure full functionality
and that fixtures are secure and free of cracks and debris. Light fixtures (interior
and exterior) shall be cleaned twice per year. Cleaning includes all frames and
lenses using appropriate cleaning materials. Ladders, scaffolding, hydraulic lifts,
or catwalks shall be used as appropriate for cleaning and maintenance. Burnt out
or faulty lighting fixtures, ballasts, faulty wiring, or other lighting related equipment
shall be repaired as soon as possible after discovery.
10.06 Systems
City staff shall visually inspect all systems on their scheduled inspection frequency
and report any anomalies. City staff shall manage the maintenance contracts
necessary to maintain specialized equipment housed in city facilities, including
roofs, boilers, HVAC systems, automatic doors, elevators, operable walls, fire
prevention systems, security alarms, CAN systems, mechanized shades,
standby generators, convection ovens, ice makers & solar panels.
1. Water mains valves and exposed piping shall be visually inspected and all
valves shall be exercised semi-annually. Exposed backflow devices shall be
painted.
2. Electrical rooms in or connecting to City facilities shall be visually inspected
monthly for cleanliness, and safe access to all electrical panels in accordance
with the California building code and the state fire marshal requirements.
3. Boiler Systems shall be visually inspected monthly looking at self-diagnostic
panel, pumps, motor couplings, fluid level, blowers and all piping checking for
signs of leakage.
4. HVAC Systems shall be inspected monthly, inspections shall consist of
checking the BAS for self -diagnostics, checking individual units for self -
diagnostics with filter replacement following manufacturer specifications.
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Maintain service contracts with maintenance providers for both controls and
equipment.
5. Fire Sprinkler Systems shall be visually inspected monthly and tested in
accordance with manufacturer/installer specifications including replacement of
batteries bi-annually. The server room fire suppression system shall be
inspected annually and tested in accordance with the manufacturer/installer
specifications.
6. Fire Extinguishers shall be inspected monthly and recharged once per year.
7. Facility Security Alarm Systems shall be tested at frequencies determined by
the City's alarm company and Sheriff's Department. Batteries shall be replaced
twice a year.
8. Automatic Doors shall be visually inspected monthly and serviced per
manufacturer specifications. Maintain service contracts with maintenance
service provider.
9. Elevator shall be inspected monthly for proper operating order. The current
permit must be posted and all state mandated testing shall be scheduled with
a license provider. Note* elevator sump may need to be pumped after major
rain events.
10. Roofs shall be visually inspected monthly and shall include, but not limited to:
roof membranes, drainage, debris, flashing and condition. Maintain service
contracts with maintenance provider.
11. Generators shall be exercised monthly for a period not less than thirty minutes.
Log book shall be completed with each test and all ATS shall be tested annually
to ensure proper function. A load bank will be used to recharge the particulate
filter as needed. Maintain permits with appropriate permitting agencies as
required for generators falling under regulated kilowatt thresholds.
12. Ice Makers shall be inspected on a weekly basis to ensure cleanliness and
serviced quarterly. Replace filters when pressure drops below usable level.
13. Technological amenities available to the public, including Wi-Fi, projectors,
video and audio systems, stage lighting, etc. shall be inspected monthly. Any
operational issues shall be reported to Information Systems staff.
14. Water / gas mains, and electrical rooms in or connecting to City facilities shall
be visually inspected monthly.
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SECTION 11: LIBRARY
11.01 Daily (Monday through Saturday)
A. Vacuum all carpeted areas including edges, corners, under tables, under chairs
and any other hard to reach areas.
1. Vacuum all area rugs, including under tables and under chairs.
2. Vacuum all entry mats.
3. Spot clean all carpeted areas and area rugs to completely remove the
spot/stain without damaging the surface.
B. Sweep, wet mop and disinfect all non -carpeted floors, including edges, corners,
under tables, under chairs, under mats and any other hard to reach areas.
C. Clean all desks, tables and furniture, including top, base, legs and cross
supports to remove dust, dirt, debris, fingerprints, smudges and markings,
leaving the surface free of cleaning product residue and discoloration.
1. Clean all chairs, including seat base, back, legs and cross supports to
remove dust, dirt, debris, fingerprints, smudges and markings, leaving the
surface free of cleaning product residue and discoloration.
2. Dust, vacuum and spot clean all upholstered furniture, including under
cushions and cushion edges.
3. Remove dirt, dust and debris from the computer monitors, keyboards, fax
machines, printers, photocopy machines and self -checkout machines.
4. Clean and disinfect telephone receivers and base unit.
5. Remove dirt, dust and debris from all surfaces to a height of six (6) feet;
includes but not limited to artwork (unless instructed otherwise),
bookshelves (including all open spaces), bulletin boards, cubicle panels,
display cases, framed pictures, fire alarms, fire extinguishers, light switch
plates, magazine racks, shelves, signs, and thermostats.
6. Do not disturb any paperwork on top of desk or surrounding floors or tables.
D. Empty and clean the trash receptacles and replace plastic liners.
E. Clean all glass and glass cases to remove dust, dirt, debris, fingerprints,
smudges, tape, tape residue and markings, leaving the surface free of cleaning
product residue and streaks.
1. Clean all doors (inside and out), including windows to remove dirt, marks,
fingerprints, smudges, splashes and spots; includes threshold rail and
frame (Note: Emergency Exit doors must not be opened to prevent alarms
from sounding).
2. Clean all windows to a height of six (6) feet, including sills and frames, to
remove dust, dirt, debris, fingerprints, smudges, tape, tape residue and
markings, leaving the surface free of cleaning product residue and streaks.
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3. Clean walls to remove dirt, marks, fingerprints, smudges, splashes, tape,
tape residue, etc. leaving surface free of cleaning product residue and
discoloration.
F. Clean, sanitize and polish water fountain basin and body to remove dust, dirt,
debris, fingerprints, smudges, hard water stains and markings, leaving the
surface free of cleaning product residue and discolorations.
G. Restrooms
1. Clean entry doors (inside and out) to remove dirt, marks, fingerprints,
smudges, splashes and spots; includes threshold rail and frame.
2. Clean and polish entry door push plates, knobs and kick plates.
3. Clean and sanitize sinks and faucets; polish chrome -finished fixtures,
including the removal of hard water stains and deposits.
4. Clean mirrors, including chrome -finished edges, to remove spots, smudges
and leave streak -free, including the removal of hard water stains and
deposits.
5. Clean all exposed pipe fixtures including the removal of hard water stains
and deposits.
6. Clean and sanitize all dispensers; soap, paper towel, toilet seat cover and
toilet paper.
7. Clean and sanitize all toilet seats, bowls, bases, flushing levers and pipe
fixtures, including the removal of hard water stains and deposits.
8. Clean and sanitize the exterior and interior surfaces of the baby -changing
tables.
9. Clean, sanitize and polish (when necessary) all handrails.
10. Clean and sanitize urinals, flushing levers and pipe fixtures, including the
removal of hard water stains and deposits.
11. Clean stall partitions, supports, bases, doors (inside and out), latches/knobs
to remove dirt, marks, fingerprints, smudges, splashes, etc.
12. Refill all dispensers; soap, paper towel, toilet seat cover, sanitary
napkin/tampon, toilet paper, baby -changing table liners.
13. Sweep, wet mop and disinfect all floors, leaving baseboards and walls free
of splashes and/or marks from cleaning equipment/products.
H. Remove graffiti from all surfaces where found, or contact the City's graffiti
removal contractor as necessary.
I. Kitchen/Lunchroom area
1. Clean and sanitize the exterior surfaces of the refrigerator, stove/range,
microwave, toaster, and toaster oven.
2. Clean exterior of all cupboards including knobs/handles to remove dust, dirt,
debris, fingerprints, smudges, and markings, leaving the surface free of
cleaning product residue and discoloration.
3. Clean and sanitize all soap and paper towel dispensers.
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4. Refill all soap and paper towel dispensers.
J. Clean all exterior book drop containers and wall -mount deposit doors to remove
dust, dirt, debris, fingerprints, smudges, tape, tape residue and markings,
leaving the surface free of cleaning product residue and streaks.
K. Clean all exterior wall -mount mail -drop doors to remove dust, dirt, debris,
fingerprints, smudges, tape, tape residue and markings, leaving the surface
free of cleaning product residue and streaks.
L. Clean all exterior signs and plaques to remove dust, dirt, debris, fingerprints,
smudges, tape, tape residue and markings, leaving the surface free of cleaning
product residue and streaks.
M. Empty and clean trash receptacles and replace plastic liners.
N. Empty and clean the exterior cigarette urns.
O. Sweep the library entry area to a reasonable location; collect and dispose of
swept dirt, debris, etc.
P. Sweep the library loading dock and side/rear staff entrances; collect and
dispose of swept dirt, debris, etc.
Q. Sweep and dispose of all trash in the library exterior patio/lunch area; collect
and dispose of swept dirt, debris, etc.
R. Locate and dispose of all trash in the parking lot, including, but not limited to,
cups, bottles, plastic/paper bags, newspapers, papers and clothing.
S. Locate and dispose of all trash in the loading dock, side/rear staff entrances,
including, but not limited to, cups, bottles, plastic/paper bags, newspapers,
papers and clothing.
11.02 Weekly
A. Dust all surfaces (6 feet and above).
B. Remove visible cobwebs up to 12 feet.
C. Dust window blinds and shades.
D. Clean all baseboards.
E. Clean and sanitize handrails.
O
F. Clean sidewalks, steps, walkways, stairs loading docks, entry and patio areas.
11.03 Quarterly
A. Floors
1. Strip and wax or seal floors.
2. Degrease and remove chemical spills from areas surrounding all photocopy
machines.
3. Strip and clean thoroughly (including corners and behind doors) all floors
using appropriate cleaning material for various tile types.
4. Wax or seal and buff thoroughly (including corners and behind doors) all
floors using appropriate cleaning material for various tile types.
5. For floors where stripping, waxing or sealing is not indicated, a deep
cleaning shall be performed.
6. Return all furniture to its original position after the floors are cleaned; and
leave baseboards and walls free of splashes and/or marks from cleaning
equipment/products.
B. Carpet
1. Shampoo carpet and area rugs.
2. Degrease and remove chemical spills from areas surrounding all photocopy
machines.
3. Shampoo thoroughly (including corners and behind doors) all carpeted
areas using appropriate cleaning material for various carpet types.
4. Return all furniture to its original position after the floors are cleaned; and
leave baseboards and walls free of splashes and/or marks from cleaning
equipment/products.
C. Windows (Interior and Exterior)
1. Clean full length of all windows including frames and sill.
2. Clean windows using ladders, scaffolding, hydraulic lifts, or catwalks as
appropriate.
3. Clean thoroughly, including the removal of hard water stains and deposits
regardless of source, using appropriate cleaning materials.
D. Ceiling/Wall Vents
1. Clean ceiling air vents.
2. Clean wall, air or heat vents.
3. Remove all vents using ladders, scaffolding, hydraulic lifts, or catwalks as
appropriate.
4. Remove and clean thoroughly all covers.
5. Vacuum air vents thoroughly.
E. Window Blinds/Mecho Shades
1. Clean window blinds and mecho shades.
27
2. Wash and clean thoroughly all window blinds using appropriate cleaning
materials and manufacturer's instructions.
3. Dry dust mecho shades using appropriate equipment. Mecho shades shall
not be removed for cleaning.
4. Remove all window blinds using ladders, scaffolding, hydraulic lifts, or
catwalks, as appropriate.
F. Furniture
1. Shampoo upholstered furniture and clean wood, plastic, and vinyl chairs.
2. Shampoo and remove stains thoroughly from all upholstered furniture using
appropriate cleaning materials for various upholstery types.
3. Clean thoroughly all wood, plastic and vinyl chairs using appropriate
cleaning materials.
4. Thoroughly vacuum under seat cushions.
11.04 Semi -Annually
A. Light Fixtures (Interior and Exterior)
1. Clean light fixtures (frames and lens).
2. Clean thoroughly all light fixtures (frames and lens) using appropriate
cleaning materials.
3. Remove all lens using ladders, scaffolding, hydraulic lifts, or catwalks as
appropriate.
4. Repair any burned out ballasts, faulty wiring, starters, or other hazardous
conditions relative to faulty lighting fixtures upon discovery.
N2
SECTION 12: LIGHTING & LANDSCAPE ASSESSMENT DISTRICTS (LLADS)
12.01 General
All maintenance for Parks and Landscaping for the City's Lighting and Landscape
Assessment Districts (LLADS) shall follow the specifications outlined for each
respective section in this document. Should there be any discrepancy between
this specifications document and the contractor agreement, the agreement shall
control.
LLADs consist of parks, medians, parkways, slopes, open space lots, linear
greenbelts, fire protection slope areas, and natural areas; with landscaping
consisting of turf, plants, trees, and ground cover which are irrigated by
electrically controlled automatic systems.
0401
SECTION 13: OPEN SPACE AREAS
13.01 General
Open space areas are natural areas that have minimal usage due to the sloping
character of the land and the rugged landscape materials that are native to the land.
These areas require periodic maintenance consisting of debris removal and the
cutting of fire breaks.
Open space areas with physical amenities such as trails, trailheads, and other
physical improvements, shall be inspected on a quarterly basis. Open space areas
with no physical improvements shall be inspected annually as part of the Los
Angeles County Agriculture and/or Fire Department brush clearance program to
protect against the risk of fire. All other open space areas shall remain in their
natural state.
13.02 Fire Breaks
Fire breaks in open space areas shall extend 200' from any structure. Structures
include homes, garages, patio covers, apiaries, or other buildings immediately
adjacent to homes. All clearance distances shall be measured on a horizontal
plane. If a structure sits on a slope, the actual distance down a slope will be longer
than the 200' typically required for brush clearance. Increasing slopes require
longer distances: for example, a 20% slope requires 210' of horizontal clearance,
while a 50% slope requires 283' of horizontal clearance.
Existing native vegetation shall be modified by thinning and removal of species
constituting a high fire risk; but with the roots remaining in the soil to reduce the
potential for erosion. The lower 1/3 of large shrubs and all dead wood shall be
removed to reduce fuel loads. Trees shall be limbed up at least 6' above bare earth
and a minimum of 3 times the height of underlying plants.
General spacing for large existing native shrubs, or groups of shrubs, is 15'
between the edges of the canopies. General spacing for existing native trees or
groups of trees is 30' between the edges of the canopies. This will depend on the
species, topography, and orientation of the site, among other factors.
13.03 Surface Drains
Surface drains ("V" ditches) located in open space areas shall be maintained on a
semi-annual basis, and after major rain events.
30
SECTION 14: RESOURCES
LA County Fire Fuel Modification Guidelines:
https //www fire facounty gov/wp-contentluploads/2014/02/Fuel-Modification-Plan-
Guidelines-8-10-11.pdf
ISA (International Society of Arboriculture)
http://wwwisa-arbor. con/
ANSI (American National Standards Institute)
https://www.ansi.org/
Exhibit C "Cleaning & Maintenance Schedule" of the MOU between the County of Los
Angeles and the City of Diamond Bar for the Diamond Bar Library
Exhibit A of the City of Diamond Bar Tree Maintenance Services Agreement
Vendor Contracts
Stump Fence
Ortco
Dunn's Fence
Dr. Playground
Advanced Equipment
Pyro Comm -- 3 contracts
Design West -- 2 contracts
Waxie Sanitary Supply.
Best Lighting
White Cap
Quad County Painting -- 6 contracts
Tremco Inc.
MB Coatings
Pasco Doors
Affordable Generator Service
Fluoresco Services LLC
Evergreen Interiors
Ecofert, Inc.
Trane Service Group -- 4 contracts
31
Service
Replace Skate Park Fence
PIP Repair & Replacement
Temporary Fencing & Repair
PIP Replacement -Peterson & Heritage
Repair Operable Wall -- DBC
Alarm Monitoring at DBC & City Hall
Fire Panel Installation -- DBC
Annual Inspection & Test -- City Hall
Design HVAC System for Server Room
& DBC Restroom Lighting
Janitorial Supplies for Parks, City Hall & DBC
Parking Lot Light Insp City Hall/DBC/Parks
Winter Storm Supplies
Paint Council Offices
Misc Painting at City Hall/Library
Paint Pantera Park Restrooms
Repair Woodpecker Holes at City Hall
Painting Library Trellis
Painting at DBC
Roof Inspections for DBC, City Hall & Parks
Paint interior fence at Skate Park
Entry Door Service at DBC
Generator Service at DBC
City Hall Lighting
Indoor Plant Service at DBC & Heritage
Fertigation Service at Lorbeer Soccer Field
HVAC Automation Service at City Hall
HVAC Equipment Service at City Hall
HVAC Automation Service at DBC
Emergency Repair of HVAC at DBC
Vendor Contracts
Otis Elevator Company
Protection One
Orkin Pest Control
California Waters
LA County Public Works
DFS Flooring
The Stanley Lewis Company
Exterminetics of So Cal, Inc.
SoCal Sandbags
32
Service
Elevator Service at City Hall & DBC
Alarm Monitoring at Hert, Syc, DBC & City Hall
Pest Control at Parks & LLAD #38
Service of Water Element at DBC
Sump Pump Maintenance at Sycamore Canyon Park
Carpet Maintenance at City Hall/Library
Boiler Maintenance at City Hall & DBC
Pest Control: Parks, DBC, CH & all LLAD's
Sand Bags for EI Nino Storms (as -needed)
V� [Al MLS
To: Honorable Chairman & Members of the Parks & Recreation
Commission
From: Ryan McLean, Assistant City Manage
Date: July 21, 2016
Re: CIP Update
Stardust Park Improvements/Peterson Park Play Equipment Projects
The grant -funded Stardust Park Improvement Project (which includes ADA
accessibility improvements, new play equipment, picnic tables, benches,
landscaping, and drainage enhancements, will be bundled with the Peterson
Park Play Equipment Replacement Project, The Notice Inviting Bids was
posted on Tuesday, July 26 with plans and specs available to interested
contractors on Wednesday, July 27. Bid opening will be held on August 9
with a recommendation expected for Council approval at a City Council
Meeting shortly thereafter.
Work on the bundled project will likely commence in early September with
both projects scheduled for completion in late November or early December
depending on any weather-related delays.
Longview Park South Improvements
Originally scheduled to be bundled with the Stardust/Peterson project,
Longview Park South will be run as a separate standalone project. This is
due to the fact that components of the project are funded with federal
Community Development Block Grant (CDBG) dollars that require specific
technical requirements. These more complex CDBG requirements must be
applied to any bundled projects, which would lead to delays of the Stardust
and Peterson projects.
Staff is in the process of developing timelines and will begin the Longview
project once the Stardust/Peterson projects are underway. More information
to come.
PARKS AND RECREATION COMMISSION
REQUESTS FOR INFORMATION / ACTION - 2016
UPDATED - July 28, 2016
Meeting Date Request
Requested By/ Respondent/
Commissioner's Name Status
02.27.14
1) Commission would like to review Heritage
GRUNDY
Ryan
Park "special needs" input before the
McLean
conceptual plans have been finalized to
verify "special needs" listed in the plan -
No further up date at this time.
04.24.14
1) Concern was raised by residents about the
GRUNDY
Ryan
need for additional stairs at the dog park -
McLean
Update — the stairs are a part of the Pantera
Park Trail. Construction is planned to be
completed by the end of 2016.
2) Request for trail descriptions to be placed
HSIEH
Ryan
at the base of each trail -
McLean
Update — this project is included in the adopted
2015/2016 CIP budget. Estimated cost:
$20,000.
Update — the information panels are now being
designed.
01.26.15
1) Recommendation to re -do drainage at
HERNDON
Anthony
Stardust Mini -Park -
Jordan
06.28.16 Update: Drainage and landscape
improvements are in the park improvement
plans slated for construction in FY 16-17.
2) Inquiry about installation of ball field lights
HERNDON
Ryan
at Sycamore Canyon Park at the same time
McLean
new cell tower is installed -
Update — ball field lights at Sycamore Canyon
Park are not a priority for staff at this time.
Lighting solutions at other locations are being
considered. This item has not gone to the
Planning Commission yet.
04.23.15
1) For future consideration — a sidewalk
HSIEH
Ryan
installation project at the Diamond Bar
McLean
Center from the Summitridge Drive entrance
to the top -
Update: Staff is considering a revision to the
design of the gate to accomplish this access
issue.
04.28.16
1) Request for a breakdown of the number
HSIEH
Christy
of events (i.e., weddings, quincenieras) held
Murphey
at the DBC annually.
06.28.16 Update: Staff has begun a
comprehensive Diamond Bar Center Use
Analysis which will quantify the levels and types
of use for all rooms at the DBC.
2) Request for additional outdoor lighting at
SULAKHE
Anthony
the DBC near the rear entrance to the kitchen
Jordan
by the generator.
06.28.16 Update: Staff is developing in-house
options for possible lighting at the DBC rear
entrance.
05.26.16
1) Request to investigate the possibility of
HERNDON
Ryan
irrigating Sycamore Canyon Park with water
McLean
from the creek at the park.
06.28.16 Update: There are a number of
obstacles to irrigating Sycamore Canyon Park
with creek water. First, the volume of the creek
is too low to have a measurable impact without
the development of storage facilities that allow
the volume of water to build up over time.
Significant infrastructure would likely need to be
developed, including the storage facility and the
associated pump, transfer and irrigation lines.
There are also significant environmental
regulatory requirements when altering a blue
line year-round creek. These obstacles are likely
to make the effort one that has significant cost
implications when compared to the overall
impact.
3) Request for additional fencing between
HERNDON
Ryan
Brea Canyon road and the play area at
McLean
Diamond Canyon Park to better protect the
children.
06.28.16 Update: The fencing was included as
an original component of the project in the first
sets of plans. Staff is working directly with the
developer's project manager to make sure the
fencing is included in the final punch list to be
added prior to the park's opening to the public.
06.23.16
1) Request for signage on Pantera Park trail
HSIEH
Ryan
directing walkers from the trail back into the
McLean
dog park.
2) Request for city staff to research grant
HERNDON
Alison
applications that could be used for the
Meyers
installation of lights at ball fields.
06.28.2016 Update: Staff continues to monitor
grant sources for athletic facility lighting grants.
3) Request for updated trails map.
GRUNDY
Alison
Meyers
4) Request for information on the DBC
HERNDON
Ryan
annual bond payment and duration of bond
McLean
issue.
06.28.16 Update: The FY 2016-17 bond
payment is $860,606. The bond issue is paid off
in 2033 following a 2011 refinancing to take
advantage of record -low interest rates.
5) Request for annual DBC revenues and
HERNDON
Ryan
expenditure.
McLean
06.28.16 Update: For FY 16-17, estimated
expenditures of $1,144,845 are offset by
estimated rental revenues of $670,000.
Note: The estimated expenditures of $1,144,845
are direct expenditures and do not include the
annual bond payment of $860,606.