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060716 - Agenda - Regular Meeting
Diamond City Council Agenda Tuesday, June 7, 2016 5:00 p.m. Closed Session - Room CC -8 5:10 p.m., Study Session - Room CC -8 6:30p.m. - Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Nancy A. Lyons Mayor Carol Herrera Council Member Ruth M. Low Council Member Jimmy Lin Mayor Pro Tem Steve Tye Council Member City Manager James DeStefano • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofD!amondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIA110ND BAR a P� Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Time -Warner Cable Channel 3 and Verizon FiOS television Channel 47. You are invited to attend and participate. Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. 11MOTzEr,Ir7_MNIr1FITOAII 2RK0 21 14019111 NO I Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Time -Warner Cable Channel 3, HOS television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. Rdr�t]aGfi�tCl77� A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. r Copies of agendas, rules of the Council, CassetteNideo tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 CITY OF DIAMOND BAR CITY COUNCIL AGENDA June 7, 2016 Next Resolution No. 2016-17 Next Ordinance No. 05 (2016) CLOSED SESSION: 5:00 p.m., Room CC -8 Public Comments on Closed Session Agenda ► Government Code Section 54956.9 — Anticipated Litigation (1 Case). STUDY SESSION: 5:10 p.m., Room CC -8 No. Introduction and Discussion of Draft Fiscal Year 2016/17 Budget — Discussion and Action. No. Introduction to Comprehensive General Plan Update — For Information only. Public Comments CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: Mayor Reverend Dr. Jeanne Faveau-Sorvillo, Diamond Bar United Church of Christ Council Members Herrera, Low, Tye, Mayor Pro Tem Lin, Mayor Lyons Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. JUNE 7, 2016 PAGE 2 APPROVAL OF AGENDA: Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation of City Tile to Isaac Aziz upon his resignation to become the IT Manager for the City of Aliso Viejo. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and -give it to the CitV Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Traffic and Transportation Commission Meeting — June 9, 2016 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Planning Commission Meeting — June 14, 2016 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Concerts in the Park — June 15, 2016 — 6:30p — 8:30p — The Answer, (Classic Rock), Sycamore Canyon Park, 22930 Golden Springs Drive. 5.4 Movies Under the Stars — Minions - June 15, 2016 — Immediately following the Concert — Sycamore Canyon Park, 22930 Golden Springs Drive. 5.5 City Council Meeting — June 21, 2016 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 Waive reading in full of all ordinances and resolutions and adopt the Consent Calendar. JUNE 7, 2016 PAGE 3 6.2 City Council Minutes: (a) Study Session of May 17, 2016. (b) Regular Meeting of May 17, 2016. Recommended Action: Approve. Requested by: City Clerk 6.3 Traffic and Transportation Commission Minutes: (a) Regular Meeting of January 14, 2016. (b) Regular Meeting of March 10, 2016. (c) Regular Meeting of April 14, 2016. Recommended Action: Receive and File. Requested by: Public Works Department 6.4 Parks and Recreation Commission Minutes — Regular Meeting of April 28, 2016. Recommended Action: Receive and File. Requested by: Community Services Department 6.5 Planning Commission Minutes: (a) Regular Meeting of March 8, 2016. (b) Regular Meeting of April 26, 2016. Requested by: Planning Department 6.6 Ratification of Check Register — Dated May 12, 2016 through June 2, 2016 totaling $1,565,222.41. Recommended Action: Ratify. Requested by: Finance Department 6.7 Treasurer's Statement — Month of April. Recommended Action: Approve. Requested by: Finance Department JUNE 7, 2016 PAGE 4 6.8 Approve Supplemental Appropriations of $300,727 into the FY 2015- 16 Building Fees Revenue Accounts, and $118,000 into the FY 2015- 16 Building and Safety Contract Services Expenditure Account to Fund the Payment of RKA Consulting Services Invoices. Recommended Action: Approve. Requested by: Community Development Department 6.9 Approval of Amendment No. 2 to the Agreement with Tennis Anyone to Extend the Contract Period to July 1, 2016 through June 30, 2017 in the Amount of $70,000. Recommended Action: Approve. Requested by: Community Services Department 6.10 Award Contract to Hilton Farnkopf & Hobson, LLC (HF&H) in the Not - to -Exceed Amount of $218,000 for As -Needed Solid Waste and Recycling Consulting Services. Recommended Action: Award. Requested by: City Manager 6.11 Award of Contract to Accela, Inc., in the Amount of $30,456 Annually for Legislative Management Software Services and Authorize the City Manager to Execute Future Contract Renewals. Recommended Action: Award and Authorize. Requested by: City Manager 6.12 Approval of Amendment No. 6 to the Contract with ValleyCrest Landscape Maintenance to Extend the Term of the Contract from July 1, 2016 through September 30, 2016 to Provide Landscape Maintenance Services at 9 City Parks, the Grounds of the Diamond Bar Center, the Football Field and Slope at Lorbeer Middle School, and the Mesa Trail/Trail Head at Sycamore Canyon Park, in the Amount of $93,485, and As -Needed Work in the Amount of $9,750 for a Total Authorization Not to Exceed $103,235 for the FY 2016/17; and Accept the Change of the Company's Name from ValleyCrest to BrightView Landscape Services, Inc. Recommended Action: Approve and Accept. Requested by: Community Services Department JUNE 7, 2016 PAGE 5 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: 8.1 (a) Adopt Resolution No. 2016 -XX: Approving and Adopting a Budget for the Fiscal Year Commencing July 1, 2016 and Ending June 30, 2017 Including Maintenance and Operations, Special Funds and Capital Improvements and Appropriating Funds for Accounts, Departments, Divisions, Objects and Purposes Therein Set Forth. Recommended Action: Adopt. (b) Adopt Resolution No. 2015 -XX: Setting the Proposition 4 (Gann) Appropriations Limit for Fiscal Year 2016-17 in Accordance with the Provisions of Division 9 of Title 1 of the Government Code. Recommended Action: Adopt. (c) Adopt Resolution Adopting the Statement of Investment. Recommended Action: Adopt. (d) Adopt Resolution No. 2016 -XX: Establishing a Compensation Plan Incorporating Salary Ranges and Fringe Benefits for Benefitted Classifications of Employment Effective June 25, 2016 and Amending Resolution No. 2015-43. Recommended Action: Adopt. Requested by: City Manager 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: STUDY SESSION ITEM REGARDING THE DRAFT BUDGET FOR FISCAL YEAR 2016/17 PLEASE REFER TO AGENDA ITEM NO. 8.1(a) ,,DIAMOND BAR COMPREHENSIVE GENERAL PLAN UPDATE I mWw wai CITY COUNCIL STUDY SESSION _- `'� �! June 7, 2016 �� v ■f° _ - What is the nera I M Plan? -- ENO ®moi Mjvs = GP OHWO R K PHASE 1: Visioning, Outreach & Background Research • TASK 1: PROJECT INITIATION & COMMUNITY INVOLVEMENT STRATEGY • TASK 2: ISSUE IDENTIFICATION AND KEY STRATEGIES • TASK 3: EXISTING CONDITIONS, TRENDS, AND OPPORTUNITIES ASSESSMENT PHASE 2: Options and Strategies - • TASK 4: Alternatives • TASK 5: Preferred Plan and Key Goals rim "~ 1111111"M — PHASE 3: Draft and Final Documents. 'fir•_ TASK 6: Draft General Plan TASK 7: EIR TASK 8: Hearings and Adoption PHASE 4 (Future Option): • TASK 9: Zoning Ordinance Update rw � f - OMMI NITY OUTREACH maw POEM w Fj 00of 64 it iam, WIN- �9 GENERAL PLAN ADVISORY COMMITTEE i (GPAC) :r II El _.. 11 o STAKEHOLDER INTERVIEWS (16 one-on-one & small group meetings) o INTERACTIVE WEBSITE o COMMUNITY WORKSHOPS/OPEN HOUSE EVENTS (4) o COMMUNITY INTERCEPT EVENTS (UP TO 10 "GO TO THEM" MEETINGS) o NEWSLETTERS (4) o PRESS RELEASES (4) o PLANNING COMMISSION & CITY COUNCIL MEETINGS (approx. 13 Tan r�� GENERAL PLAN ELEMENTSm awl W Wei_., 1995 GENERAL PLAN ELEMENTS "!�"' o LAND USE o HOUSING o RESOURCE MANAGEMENT - o PUBLIC HEALTH AND SAFETY o CIRCULATION' o PUBLIC SERVICES AND FACILITIES -�• UP -DATED -GENERAL PLAN ELEMENTS* o LAND USE AND ECONOMIC DEVELOPMENT o RESOURCE CONSERVATION a� o PUBLIC HEALTH AND SAFETY o CIRCULATION o PUBLIC SERVICES AND FACILITIES oCOMMUNITY CHARACTER AND PLACEMAKING o HEALTH AND SUSTAINABILITY COST AND TIMEFRAME 2014 SURVEY ESTIMATE: Wma�- • $800,000 TO $1.1 MILLION • 28 MONTHS TO 3 YEARS �'�� �•�i lWIIIIIIIIIII =� ,ter= �.'! 2016 PROPOSALS SUBMITTED TO DB: ■• $877,654 TO 971,803 mm T ,IF, 26 MONTHS TO 3 YEARS rr �L� EW i M bom ,)YETI & BHAT' Urban and Regional Planners - .= Urban and Regional Planners • ESTABLISHED IN 1976 (AS JOHN BLAYNEY & ASSOCIATES) • BASED IN SAN FRANCISCO • PREPARED GENERAL PLANS FOR 20 COMMUNITIES WITHIN PAST 10 YEARS • 12 APA AWARDS WITHIN THE PAST FIVE YEARS • CURRENT SoCal CLIENTS INCLUDE BURBANK, REDLANDS & SAN DIEGO y �, I Irhon �nfl Rcainnal Plonncrc Fez? CONSULTING PARTNERS ww� t� • PCR SERVICES (Irvine) I ENVIRONMENTAL CONSULTING • ARELLANO ASSOCIATES (Chino Hills) I PUBLIC OUTREACH • FEHR & PEERS (Anaheim & L.A.) I TRANSPORTATION/MOBILITY • PRO FORMA ADVISORS (Redondo Beach) I ECONOMICS • TKE ENGINEERING (Riverside) I "WET" INFRASTRUCTURE • URBAN FIELD STUDIO (San Francisco) I URBAN DESIGN Ift D&B'S PROPOSE Urban and Regional Planners PROPOSED SCOPE OF WORK: 15% CONTINGENCY TOTAL BUDGET 7w $877,654 $131,648 $1,009,302 AMON w D COST & TIMEFRAME PROPOSED SCOPE OF WORK: 15% CONTINGENCY TOTAL BUDGET 7w $877,654 $131,648 $1,009,302 AMON w I om . lir 1*4 r i?\-1- f' I Si' P"I \TI -�. &+ _ Urban and Regional Planners � *� -`41 D&B'S PROPOSED COST & TIMEFRAMES ESTIMATED TIMEFRAME: 3 YEARS SchadDle Diamontl Bar Generel Plan Uptlale 1016 TNanpl(wieem memexeslvr„e wnLl<rvhselre U J mg�M.INtlatioFl I a otlan& ml _� k �ILJ 2 WySdontl � E I 'ay COMM .TRntla pp Fl nNe6 3ment / L �( TTIr w « e' PelemM Plan&Kay Gaalc n+Bax a pvek6encel Plen Or�Mentl Fnel Genxal Plan EIP MR IDla DNBSTg&BmA, F-1 p nail�em E�6n In nm PmOuq FnIPrvJun Sb"olJerl�mcan {j L x;am®mM �v Po,o �n.m m.xmPe mamp GMme upeare mp000el- b1i "e e` °m`"' s.�e momneaxP. u.neal Pmnnmgmm A�.,a>♦M1 n ..eminels�. Agenda No. 6.1 6.1 Waive reading in full of all ordinances and resolutions and adopt the Consent Calendar. There is no report for this agenda item. CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION MAY 17, 2016 Agenda No. 6.2(a) DRAFT STUDY SESSION: M/Lyons called the Study Session to order at 5:00 p.m. in Room CC -8, South Coast Air Quality Management District/Government Center, 21865 Copley Drive, Diamond Bar, CA 91765. Present: Council Members Carol Herrera, Ruth Low, Steve Tye; Mayor Pro Tem Jimmy Lin, and Mayor Nancy Lyons Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Deputy City Manager; Bob Rose, Community Services Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Dianna Honeywell, Finance Director; Marsha Roa, Public Information Manager; Kimberly Young, Senior Civil Engineer; Ken Desforges, IS Director; Anthony Santos, Senior Management Analyst; Anthony Jordan, Parks Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Amy Haug, Human Resources Manager; Mandy Jiang, Intern; and Tommye Cribbins, City Clerk. ► INTRODUCTION OF DRAFT FISCAL YEAR 2016-17 BUDGET — Discussion and Action. CM/DeStefano reported that the City is ending the current fiscal year and it has been a very good year for the community in terms of projects that were created and completed. The City has received a good amount of revenue this year, some in the form of one time fees for the Lennar Site D project and taxation increases due to the improving economy. With the proposed budget changes the City will exit this fiscal year with a healthy addition to the reserves which continues to remain high. Moving forward, staff looks to similar increases across the board for TOT, sales tax and property taxes. While there will not be the same bump in development projects because Willow Heights is ending, the new project at the end of Larkstone Drive is moving forward in the new year. In addition, there are a variety of projects staff talks about within the budget for the next fiscal year including commencement of the General Plan update project. Staff hopes to work through as much of the budget as possible in anticipation of Council consideration and adoption at the June 7 meeting. FD/Honeywell provided an overview of what the budget entails on an annual basis. Each year the budget process begins in February shortly after the mid -year budget adjustments and it is at that time the departments and City Manager's office examine what has been accomplished to -date and what is left to be accomplished for the remainder of the year. This process helps highlight what needs to be budgeted for the following budget year. Each department prepares its annual budget and its annual "request for funds" in order to complete their departmental goals which are aligned with the Council's adopted Goals which for Fiscal Year 2016-17 were adopted on April 5, 2016. When all departments have completed their budgets the Finance Department consolidates the information and then meets with CM/DeStefano and DCM/McLean and someone from each MAY 17, 2016 PAGE 2 CC STUDY SESSION department to discuss the line items which result in the document before the City Council for consideration. The budget document before City Council this evening is a working document prepared by management as a proposal that management believes is an effective and appropriate use of the City's resources it anticipates receiving during the next fiscal year. The document is open to questions, suggestions and concerns and is the next step toward final adoption. This year the City's management shows more of a global look at the organization and it was determined that consolidation of the maintenance function would be cost -beneficial and would provide favorable service delivery to the residents of Diamond Bar. For Fiscal Year 2015-16, the City received one-time funds from Willow Heights in the amount of nearly $900,000 and it is recommended that these funds be set aside for a "rainy day" fund which would be used to replenish the special revenue funds and the internal funds which have been depleted over the past few years. Setting aside monies in these funds helps to offset leaner years going forward when resources may not be as available as they are at this time. Further, it is recommended that the remaining $240,000 be set aside for the General Fund update process to fully fund that project at $1 million, the estimated amount to complete the project. It is also recommended that funds beset aside in the Traffic Mitigation Fund, the Equipment Maintenance and Replacement Fund, the Building Maintenance Fund and the newly created Technology Reserve Fund. M/Lyons asked what the Equipment Maintenance and Replacement Fund and Building Maintenance Fund would be used for. FD/Honeywell responded that it would be funding for future projects. There are no projects slated at this time; however, there are always expenditures that come up in those categories such as computer replacement (hardware software) and maintenance of the City Hall building. This year staff proposed creation of a new fund during the current fiscal year in order to begin setting aside funds for anticipated technology needs and improvements. Over the next several years it is anticipated that the City will replace aging software including outdated finance software and money will be set aside each year in anticipation of these future expenditures. For Fiscal Year 2016-17, overall the level of resources is lower than last year primarily due to receipt of a significant amount of revenue from the Willow Heights project. This coming year will be more of a normal revenue year for Diamond Bar. Property Tax revenue is scheduled to grow by about 4 percent and it may go higher once the final numbers are received for Willow Heights. Sales Tax revenue will be slightly lower due to having received one-time adjustments during the current fiscal year because of the unwinding of the "triple -flip" and other adjustments received in the current fiscal year including the fact that fuel prices MAY 17, 2016 PAGE 3 CC STUDY SESSION remain low. For Fiscal Year 2016-17 staff is recommending the sale of $600,000 at a 25 percent discount) of Prop A funds for General Fund dollars to provide spending flexibility. C/Tye asked for the dollar amount associated with "Other Taxes and Fees". FD/Honeywell responded that the amount is being reduced by about $620,000 and the total figure is $7.3 million. C/Low asked when the City expected to see revenue from The Millennium project CM/DeStefano said he would not "bank" on projected revenue at this point because it took them 10 years to get their Final Map recorded. Millennium is talking about building 48 homes and they will need to grade the site which will probably take a year and will probably not commence until sometime next year. Grading fees would likely go to Engineering in calendar year 2017 (FY 2017-18) and then there is all of the infrastructure that will have to be built into the graded site so the homes will likely be constructed in the next two, three, four and five years after that as the homes are likely to be sold on an individual lot basis. The project could easily take 10 -years to be built out, much of which will be determined by when it starts and what the market conditions are as they progress. Each home will definitely be a multi-million dollar home and the City will realize its portion of the Building and Safety plan check and inspection fees. Planning received all of its fees during the past couple of years. M/Lyons stated that the City has received $750,000 in Quimby (park) funds. CM/DeStefano stated that anticipated revenue will show up in the budget for the grading. After that revenue will trickle in over a few years unless there is an explosion in need for that caliber of home where a dozen a year will be built rather than three or four. FD/Honeywell said that FY 2016-17 is the first year the City will receive property tax money for Willow Heights as the project is sold out during the current fiscal year. CM/DeStefano reported that the Larkstone Drive Lennar project will be built toward the end of the year 2017 and staff expects that those homes will blow out similar to Willow Heights during 2017-2018 with revenue coming to the City late 2018 into 2019 fiscal years. FD/Honeywell anticipated appropriations would be $8 million from the General Fund. The Cost of Living and Benefit Allotment increases are factored into this budget. Staff is proposing a 1'h percent Cost of Living increase for all "benefited" employees with a $50 Benefit Allotment increase. The CPI from March to March MAY 17, 2016 PAGE 4 CC STUDY SESSION came in at 1.34 percent rounded to 1.5. Employee salary and benefits are the largest expense the City has and for Fiscal Year 2016-17 the total will be $7.8 million with $7 million being funded by the General Fund. FD/Honeywell then spoke about proposed personnel changes incorporated into the proposed budget. The City Manager regularly reviews departmental operations and staffing structures of the City to make sure that services are being delivered to residents in the most efficient and cost-effective manner as possible. In looking at the structure this year, CM/DeStefano identified changes to the organizational structure to meet these goals. There is a proposed realignment of all park and facilities maintenance and Capital Improvement Project duties being moved from Community Services to Public Works to be under the supervision of the Public Works Director which is typical of most municipal organizations. With the increased responsibilities of this position, it is recommended that the Public Works Director's salary be adjusted to range at the 58E of the salary schedule. With the maintenance and CIP responsibilities transferred to Public Works, the overall scope of Community Services has changed to focus primarily on Parks and Recreation. So it is proposed that the Community Services Department's name be changed to Parks and Recreation. As a result of the change in responsibilities, the Community Services Director position classification will be retitled "Parks and Recreation Director" with a salary range being adjusted to 51E. Since the maintenance function will be centralized in one department Senior Street Maintenance Workers and Senior Facility Maintenance Workers will be streamlined to "Senior Maintenance Worker" positions with the range remaining in 10E which will allow for greater flexibility for staffing service responsibilities. It is further proposed that the Deputy City Manager be reclassified to "Assistant City Manager" in order to reflect the additional duties that position is assuming during this transition. In addition, the Assistant City Manager will oversee the IS Director, the HR Manager, the Assistant to the City Manager, the City Clerk, Public Information Manager and the Public Safety Program. This position will also supervise the Parks and Recreation Department during the transition stage following the retirement of CSD/Rose. It is proposed that the salary range for the Assistant City Manager be adjusted to 59E to more accurately reflect the current labor market condition. For the past few years the position of Assistant to the City Manager has been unfunded and staff proposes this year that this position be fully funded in FY 2016-17 in order to ensure proper oversight of programs and personnel. Accordingly, the Assistant to the City Manager will supervise the City's Management Analysis series and provide technical and management support to both the Assistant City Manager and City Manager. Due to the additional duties assumed by the Assistant City Manager, it is proposed that the City's Risk Management function be transferred to the HR Division which is very common in most municipal organizations. With this increase in responsibility for the Human Resources Manager it is proposed that the position be retitled to the "Human Resources and Risk Manager" and that the salary be adjusted to range 44E. MAY 17, 2016 PAGE 5 CC STUDY SESSION In summary, all of the proposed personnel changes coupled with the temporary vacancies that will occur, there is an estimated savings during FY 2016-17 of $38,400. Going forward, when those vacancies are filled, it will result in a General Fund impact of about $73,000. M/Lyons said it appeared to her that one staff member would be added which would cost the City about $73,000 full time along with other changes. CM/DeStefano pointed out that the Assistant to the City Manager position costs the City more than $73,000 with benefits, etc. added in, so this analysis has more to do with a snapshot in time that the first year after the dust settles there will be a net increase of about $73,000. Some positions are being graded up and some are being graded down, a senior department head position will retire at a higher salary than what the new department head will be paid, etc. C/Low said that the COL is recommended at 1.5 percent and wanted to know the total percentage of increase in the total compensation package for 2016-17 compared to 2015-16. FD/Honeywell responded that the percentage increase is about $118,600 and that she believed it to be slightly more than 1.5 percent but would get an accurate figure for the Council C/Low said it would be helpful to have a percentage comparison between the proposed and prior two years. FD/Honeywell continued that with the additional retirements anticipated for the near future, the personnel changes are the first in a series. It is expected that over the next 12-24 months there will be additional changes which will be brought to the City Council as they occur. M/Lyons asked how retirements affect the total compensation number. FD/Honeywell responded that when there are vacancies there are salary savings (lower total compensation). M/Lyons asked if new hires are paid lower salaries than those retiring. FD/Honeywell said that typically, that is the situation. CM/DeStefano said that in terms of the proposed increase in compensation staff is specifically proposing a 1.5 percent increase over salaries that employees received in the current fiscal year which includes a $50 benefit allotment increase for all benefited employees over the amount they currently receive. The allotment benefit is also afforded the City Council Members. PERS has increased their rates by 1 percent so although the City does not have the totality of those increases in tonight's presentation staff can get that figure to Council Members. MAY 17, 2016 PAGE 6 CC STUDY SESSION With the shifting of duties and responsibilities, known and anticipated retirements, known and anticipated recruitments, the shifting of duties and responsibilities was outlined in the budget report with some receiving a slight increase and other positions anticipated to be vacant that will be filled at a decrease over the current incumbent's salary. For example, CSD/Rose is retiring. He has been with the City for many years and is at top step. Based on his current level of duties and responsibilities he would be paid more today than a new incoming Parks and Rec Director. And whether that is someone in-house or from the outside is yet to be determined. But at a bare minimum, that person will have fewer duties and responsibilities and the competitive range for that position in the municipal marketplace is less than what CSD/Rose is currently making. This is an example of how changes may occur. There is an anticipated retirement in the parks department and that position may not be replaced with the same title or salary range. What is also likely to occur is that even if the City fills the position at the same title within the same salary range, the new person coming in will earn less than the employee who has been with the City for a dozen years. Thus, the totality of all of those changes that affect the overall salary and benefits budget each and every year. C/Low asked if the retirement benefit money effect the budget or does it come from PERS. CM/DeStefano said that it comes from PERS. C/Low asked if the City had to continue funding retirement benefits CM/DeStefano responded "no." There is annual contribution the City makes on behalf of every employee which is made to PERS and is put into the PERS pool during employment so that when folks retire they receive their retirement benefits from that pool. FD/Honeywell stated that a few months back the City Council approved an "exceptional performance' pay program which is proposed in this budget at a value of $90,000. CM/DeStefano asked HRM/Haug to remind Council about why staff was looking at a very high percentage of exceptional employees, many of whom are at top step in their salary range and this is an attempt to find a program/reward for that exceptional, ongoing and continuous performance to help encourage them. In addition, it is hoped that this program will serve to incentivize individuals to achieve the goal of receiving additional compensation. HRM/Haug stated that there are a variety of internal and external factors that went into this request. Internally, approximately 88 percent of the full time employees are at their top step (10 percent working toward top step). Historically, the City has had low turnover although that trend is changing. The City anticipates that MAY 17, 2016 PAGE 7 CC STUDY SESSION about 10 percent of the workforce will turn over in the next 12-24 months based on known and anticipated retirements. Succession planning is something that was brought forward to the City Council during the Goals and Objectives discussion. In preparing to professionalize the workforce and while preparing them for this transition there will be vacancies which has led to some of tonight's recommendations. The policy framework for the Performance Pay Program was approved a few months ago when the City Council adopted a comprehensive update to the Personnel Rules & Regulations. In concept, Performance Pay Programs are designed to afford exceptional high performing employees. Coupled with the fact that the City has a large majority of its employees at top step there is the need to find ways to incentivize those high performing to continue to perform at that high level, staff brought forward the Performance Pay Program. Externally, trends are that employment is very low and competition for talent is very high so the objective is to make sure that the City remains attractive to its current workforce as well as, those individuals the City may recruit in the future. The Performance Pay Program is a performance management tool that allows for those objectives and has to be approved by the City Manager for those employees that are exhibiting exceptional performance. The goal of the program is to motivate, retain and reward high performing full-time employees that have been at top step for about a year. Eligible employees may receive up to 10 percent of the annual salary and in the policy it states that the funding for the program would be subject to City Council approval. As a result, included within the FY 2016-17 draft budget a line item in the Human Resources Department for "Performance Pay" which reflects the $90,000. Staff believes that collectively, that amount will be sufficient to reward the exceptional performing employees. FD/Honeywell explained the Law Enforcement budget. Staff was notified by the Sheriff's Department that the increase to the FY 2016-17 rates would be 3.7 percent for the contract fees for a total budget of $6.5 million and the City will also be paying 9.5 percent toward the liability trust fund which is quite a bit higher than in past years which has been 6 percent for the past three years or so. This will offset the cost for an increased amount of claims. The overall increase to the Law Enforcement budget is $372,000 over the current year's projected costs. CM/DeStefano told C/Low that this is another example where the City pays for insurance by being a part of a pool — the Joint Powers Insurance Authority (JPIA) for everything but public safety and the County's Liability Trust Fund pool for safety. The incidents that generate the claims and possible awards do not necessarily come from Diamond Bar but the City pays into that pool so that when claims do occur and are settled, that settlement comes from the pool. There are times when that pool level is too low and it needs to be raised based on anticipated claims and payouts and the City is now in that time period for the next three or four years and the City has been told that it will be at a much higher rate than it was because of anticipated significant claims and payouts that will deplete the resources in the Trust Fund pool. While paying the amounts it does, Diamond Bar is still in a far better position than cities that have their own public safety departments and pay into their own separate pools or self -insure. Even though MAY 17, 2016 PAGE 8 CC STUDY SESSION there are spikes in the rate it is still a much better profile for the City with an extremely high level of service than what many other cities are paying. C/Low asked if during contract negotiations the City had a ceiling as to how much the City's portion of the liability fund would be. CM/DeStefano said it is principally whatever they dictate. However, there are regular arguments, discussions and negotiations. The Liability Trust Fund works with the Joint Powers Insurance Authority and there are claims committees, City Managers and Council Members who have served on those committees in the cities' interests. There is no cap. There have been years when the Liability Trust Fund increases have been zero and there have been years where it was 1, 2 or 3 percent. But it is a constant discussion at the City Manager level and at the City Council level with the County because it always is an argument over what went wrong, who was at fault and was it something the cities or the county should be responsible for because they hire, train, supervise and evaluate all of those safety employees. There was a robust discussion when the City was told in February that it was looking at an enormous increase in the Liability Trust Fund. C/Low said she sees no downward trend. CM/DeStefano said this figure is anticipated for the next several years and perhaps as jury decisions start to level out and nationwide issues that have impacted jury decisions level out the trend may decline. Juries have been far less sympathetic and are going after agencies and it is a problem that has contributed to the high dollar wave. On the 3.7 percent, the Sheriff's Department went through the recessionary five-year without a single increase. C/Low felt that after salaries, law enforcement was one of the City's biggest budgetary items over which the City has little control. She gets the 3.7 percent increase but the liability fund is something else again and questions whether the Sheriff is holding his people accountable. It does not seem right to her when this department is playing by the rules that Diamond Bar should have to pay for those who do not follow by the rules. CM/DeStefano said it is the downside of being in the pool when the incident does not happen in this jurisdiction or under this authority and Diamond Bar is participating in paying for it. The upside is that this is an outstanding service model with the results in this community being way above par over any other jurisdiction. Diamond Bar's statistics are lower than any other jurisdiction including Walnut which has a lot to do with the policing program and the types of individuals in command and on the street. Even though these numbers hurt, it is the best buy available. There is no place else that Diamond Bar gets the level of service and strength of that service for the price it pays. MAY 17, 2016 PAGE 9 CC STUDY SESSION MPT/Lin was told by the Mayor of Alhambra that his city which is about the same size as Diamond Bar has its own police force and their budget is $20 million a year. From a cost standpoint $7 million is a good buy. He asked if the County was self-insured. CM/DeStefano said they both self-insured and purchase insurance from other entities and so does the JPIA. FD/Honeywell said the Parks Maintenance budget is now found within the Public Works budget. Staff decided to do away with the division called General Government for general services such as photocopying, postage which were put into the actual departments so they can each be accountable for monies/expenditures. C/Tye said he wanted to make sure there was not a "use it or lose it" mentality at the end of the fiscal year because each department now had this amount of money to spend. FD/Honeywell said that typically, departments are encouraged to spend their budgets to do the projects that need to be done. However, if they go over what was estimated the Finance Department will know that too because they are required to go through a procurement process of getting bids, etc. so that it is known how much money' is supposed to be spent on a project or service. FD/Honeywell said she has a book which she uses to track how much has been spent or saved on a bid or quote and knows how much should be in the account for each department. CM/DeStefano said that the City Council approves the budget based on his recommendation as forwarded through staff. Sometimes the numbers are off. Sometimes things break that staff did not anticipate would break. Sometimes projects do not get done. Sometimes staff is based on what we believe will be done for which more resources may be needed. These numbers are looked at on a continuing basis. Toward the end of the budget year, usually at mid -year which is done in February, staff looks at what was designated and where are those projects and how will staff use its remaining resources? Are we at 120 percent of where we should be or are we at 80 percent at that time of year. He encourages his department heads/division managers to spend money they have not already spent come April, May, June because he would prefer that they purchase something in the current fiscal year that is already budgeted, booked and set aside to make it easier to plan for the next fiscal year. If they roll things over and then have to buy new things it can be more difficult. Sometimes that nudging moves projects along and Council will see a lot of things tend to get done in May, June or July because of the way they were processed. Based on staff's budgeting model it is a "use it or lose it" type budget because if the money is not spent by June 30 and the City is entering a new budget year it's a complete start over. MAY 17, 2016 PAGE 10 CC STUDY SESSION C/Tye said he did not want to see projects done just because there is money. He would prefer to give the money back to the General Government Fund or the General Fund. CM/DeStefano further stated that the budget recommended and approved includes the work program for each department, sometimes physical work and sometimes policy work. If the projects are not getting done coming to the end of the year management wants to know why they are not getting done and what happened. The City does not spend money just because we have it. Council has enough faith in staff to know that when something goes awry or takes longer than it should it can have a collateral impact on something else. Sometimes there are project dollars the City gets that have specific deadlines on them and the City is loath to miss that deadline because of the penalties. In November the City applied for money for Stardust Park that Supervisor Knabe offered. The City was not sure it would get the money but it did ($300,000) which then allowed the City to move $300,000 to other sources. The award was received three or four weeks ago and there is a deadline. The City has to build and complete that park by December 31, 2016. So now, a project the City was more in control of is somewhat dictating the CIP schedule because it is now becoming the highest priority so as not to lose $300,000. MPT/Lin asked how the traffic fine system works. FD/Honeywell explained that the item is primarily for parking violations. CM/DeStefano explained that these are primarily vehicles that are ticketed for impeding the street sweeper for which they receive a ticket. The City captures an enormous percentage of the parking fine. The City receives only about 9 percent of what a person pays for a moving violation. M/Lyons asked for clarification of the Washington Street enhancements under the CIP. PWD/Liu explained that one of the residents came to a previous City Council meeting expressing concerns about the cul-de-sac and trucks trying to go through, and in response staff came up with a design and presented a couple of options to the residents who decided they wanted certain traffic control measures and beautification measures initiated. CM/DeStefano said that the proposal includes bulbouts and an island next to the park which narrows Washington Street so that trucks will clearly identify that as the wrong way to turn. FD/Honeywell spoke about "Special Funds" which must be spent on specific projects. For example for Measure R or Prop A, the City has to use those funds specifically for traffic related projects. The funds are separated into funds in order to spend them on specifically designated projects rather than salaries and MAY 17, 2016 PAGE 11 CC STUDY SESSION benefits. There are 15 to 18 special funds which show monies that could come from grants, Prop A, Prop C, and Parks Funds, for example. CM/DeStefano highlighted items with departments. The budget is broken into various categories, the first of which is Legislative. Overall, there is a $200,000 increase over the current Fiscal Year (Page 18) which has to do with the increase in salaries, incorporation of the new position being requested, and a bit of the realignment of the old General Government budget. Under Operating Expenses there are dashes and under the proposed 2016-17 there are dollar amounts which are the result of the realignment. That section is comprised of the City Council's budget on Page 19. The City Council's budget is effectively the same. The next category is the City Attorney (Page 21) section which is comprised of services the City receives from Mr. DeBerry and his firm. Special Fees are usually related to litigation which Diamond Bar has very little and Special Legal is the City's Prosecutor and Code Enforcement services. As caseloads vary the numbers vary. Overall, the item is projected to be a few dollars under what 2015- 16 would have required. Over the years, this number has stayed relatively the same. The next category is the City Manager/City Clerk's office. The differences are in new salaries, the new employee, and some of the changes as a result of the General Government. This number goes up a few thousand but in other parts of the budget it will be offset by the difference coming down. C/Low asked what FTE stands for on Page 24. CM/DeStefano explained that this is the percent of a full-time equivalent. For example, 80 percent of his "cost" is paid for out of this section of the budget. Later, under Economic Development he is designated at .20 FTE (20 percent). Cost of all of the employees are spread where it makes sense, where prudent and where the rules of those different funds permit. Other employees have portions of their salaries paid for by AB8939 or Transit dollars or other categories. All of this is done to protect the General Fund. What is seen is that a total of 5.43 employees are paid for out of the General Fund (City Manager/City Clerk). C/Herrera asked about Membership FD/Honeywell said that a portion is taken from another fund. CM/DeStefano said that the total is $25,000 or $27,000 but it has been spread over "eligible" funding sources to protect the General Fund. General Fund dollars are the City's most precious dollars and staff does everything possible to protect those funds by using eligible dollars elsewhere. MAY 17, 2016 PAGE 12 CC STUDY SESSION MPT/Lin said that municipal governments are often accused of hiding items in different places of the budget. He asked if there was a summary sheet showing backup information. CM/DeStefano said that the City does not do a consolidated budget but it can be done very easily if the Council so desires. C/Herrera said it would be helpful if she could find the cost of the City Birthday Party and the 4th of July event. FD/Honeywell said it is no longer broken out between departments but was consolidated in the current budget year. The 4th of July event is broken down on Page 88 and totals a projected amount of $77,500; and, the City Birthday Party is broken down on Page 90 and totals a projected cost of $120,000 for the six -hour event. Both of these events are very costly and provided at the cost of the City Council. In the future the City Council may wish to look at options for doing these events differently to defer some of the costs. MPT/Lin felt that sponsorships and advertising could be sold for special events. CM/DeStefano said that some cities do so. Diamond Bar has never done that because the City has always been loud and proud that it can afford to do all of this on its own. CM/DeStefano referred the Council to Page 91 which he stated is a simple example of the Candy Cane Craft Fair which is a much different "special event." The project revenue of $4,375 is typically money from vendor space rental inside the Diamond Bar Center and the total program cost is $13,170 so the City is, in this case providing a special event and subsidizing that event to the tune of $8500. Council may continue doing that or choose to modify the structure of the event or eliminate the event. Council has those choices each year as they preview the budget. MPT/Lin stated that he was told by former Council Member Wen Chang that he had paid for one of the Concerts and MPT/Lin asked if all of the Concerts in the Park were paid for by sponsors. CM/DeStefano said that was not so. Other than the Diamond Bar Community Foundation that typically pays for a portion of the final concert of the series he does not recall that anyone has paid for a Concert in the Park. CM/DeStefano asked for final comments in order to continue the item to June 7, the night of adoption. FD/Honeywell said she would revise the budget according to the Council Members' requests. MAY 17, 2016 PAGE 13 CC STUDY SESSION C/Herrera thanked FD/Honeywell for putting special events on one page which made it much easier to discern. MPT/Lin said that the city where he worked and served in Kansas the city events were written off by businesses. If a bank wanted to kick in $20,000 it would not hurt for them to show their support for the community. The same goes for the 4th of July event and who would want to be a sponsor. M/Lyons said that Council could certainly take a look at that option. Public Comments: None. ADJOURNMENT: With no further business to come before the City Council, M/Lyons adjourned the Study Session at 6:28 p.m. TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of 2016. NANCY LYONS, Mayor Agenda No. 6.2(b) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR @OALT MAY 17, 2016 STUDY SESSION: 5:00 p.m., Room CC -8 ► Introduction of Draft Fiscal Year 2016-17 Budget — Discussion and Action. CALL TO ORDER: Mayor Lyons called the Regular City Council meeting to order at 6:37 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. CM/DeStefano stated that during tonight's study session, staff and Council discussed the upcoming budget for Fiscal Year 2016-17. The City is in a very strong financial position ending the current fiscal year with significant new revenues going into Reserves. The City enters the new fiscal year with new projects and new priorities with significant resources for all. A second study session will be held on June 7 and if all goes well, adopt the budget. The budget is available online on the City's website. PLEDGE OF ALLEGIANCE: Mayor Lyons led the Pledge of Allegiance. INVOCATION:, Captain Paul Rusin, LA County Fire Station 120 provided the invocation. ROLL CALL: Council Members Herrera, Low, Tye, Mayor Pro Tem Lin and Mayor Lyons Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Deputy City Manager; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Amy Haug, Human Resources Manager; Kimberly Young, Senior Civil Engineer; Anthony Santos, Senior Management Analyst; Anthony Jordan, Parks Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Marsha Roa, Public Information Manager; Mandy Jiang, Intern; and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Lyons and City Council Members addressed the many accomplishments of outgoing Los Angeles County 4'h District Supervisor Don Knabe upon his retirement. M/Lyons and Council Members presented Supervisor Knabe with a Key to the City, a check in the amount of $1,500 as a contribution to his "Safe Surrender Scholarship" Program, and a bucket of Boston Baked Beans. Luigi Luciano representing Assemblywoman Ling -Ling Chang thanked Supervisor Knabe for his service to the City. MAY 17, 2016 PAGE 2 CITY COUNCIL Supervisor Knabe thanked the Council, staff and residents for the great partnership between his office and Diamond Bar over the years. RECEPTION FOR SUPERVISOR KNABE. RECESS: M/Lyons recessed the meeting at 6:56 p.m. to a Reception for Supervisor Knabe. C/Herrera left the meeting at 7:15 p.m. RECONVENE: M/Lyons reconvened the City Council meeting at 7:19 p.m. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS — Continued. 1.2 M/Lyons and City Council Members proclaimed May 2016 as Water Awareness Month and presented the proclamation to Water District Board President Scarlett Wong and Board Members Allen L. Wu, Ed Hilden, Ted Ebenkamp and Theresa Lee. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None. 3. PUBLIC COMMENTS: Pui-Ching Ho, Diamond Bar Library Librarian spoke about upcoming library events including a Networking Champion workshop on May 19 at 12:30 p.m. sponsored by the Diamond Bar Friends of the Library; a magic show on Saturday, May 21 at 3:00 p.m., sponsored by the Diamond Bar Friends of the Library; a Citizenship Clinic on May 25 at 5:00 p.m.; and, a special bilingual story time sharing stories and songs in Chinese and English on May 31 at 11:00 a.m. 4. RESPONSE TO PUBLIC COMMENTS: None. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — May 24, 2016 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Parks and Recreation Commission Meeting - May 26, 2016 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Memorial Holiday — City Offices closed on Monday, May 30, 2016 in observance of the Memorial Holiday. City Offices reopen on Tuesday, May 31, 2016 at 7:30 a.m. 5.4 City Council Meeting — June 7, 2016 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. MAY 17, 2016 PAGE 3 CITY COUNCIL 6. CONSENT CALENDAR: MPT/Lin moved, C/Low seconded, to approve Consent Calendar Items 6.1 through 6.6, with M/Lyons requesting that Item 6.7 be pulled for separate consideration. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Tye, MPT/Lin, M/Lyons NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Herrera 6.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS AND ADOPT THE CONSENT CALENDAR. 6.2 APPROVED CITY COUNCIL MINUTES — Regular Meeting of May 3, 2016. 6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of March 24, 2016. 6.4 RATIFIED CHECK REGISTER — Dated April 28, 2016 through May 11, 2016 totaling $750,250.23. 6.5 APPROVED CONTRACT AMENDMENT NO. 2 WITH SIEMENS INDUSTRY, INC. (FORMERLY REPUBLIC ITS) FOR A ONE-YEAR EXTENSION FOR TRAFFIC SIGNAL MAINTENANCE SERVICES FOR FY 2016-17. 6.6 APPROPRIATED $35,155 OF PROP A FUNDS TO THE FY 2015-16 CIP BUDGET; AND AWARDED THE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES CONTRACT TO ITERIS, INC. FOR THE TRAFFIC SIGNAL INFRASTRUCTURE UPGRADES PROJECT — PHASE II IN THE AMOUNT OF $77,155, PLUS A CONTINGENCY AMOUNT OF $8,000 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $85,155. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.7 APPROVAL OF AMENDMENT NO. 6 TO THE CONTRACT WITH VALLEYCREST LANDSCAPE MAINTENANCE TO EXTEND THE TERMS OF THE CONTRACT FROM JULY 1, 2016 THROUGH JUNE 30, 2017 TO PROVIDE LANDSCAPE MAINTENANCE SERVICES AT NINE (9) CITY PARKS, THE GROUNDS OF THE DIAMOND BAR CENTER, THE FOOTBALL FIELD AND SLOPE AT LORBEER MIDDLE SCHOOL AND THE MESA TRAIL/TRAILHEAD AT SYCAMORE CANYON PARK, IN THE AMOUNT OF $373,940; AND AS -NEEDED WORK IN THE AMOUNT OF $25,000 FOR A TOTAL AUTHORIZATION NOT TO EXCEED $398,940 FOR THE 2016-17 FISCAL YEAR; AND TO ACCEPT THE CHANGE OF THE COMPANY'S NAME FROM VALLEYCREST TO MAY 17, 2016 PAGE 4 CITY COUNCIL BRIGHTVIEW LANDSCAPE SERVICES, INC. M/Lyons stated that she wanted to discuss this item which is a one-year extension of the current contract because she was unhappy with how ValleyCrest had been maintaining some of the City's fields and parks. In particular, the Lorbeer field which has not been properly maintained with little watering and overwatering; Maple Hill Park with overgrown brush, trash, graffiti and in general, bad conditions; and Heritage Park that has a number of problems. She felt that rather than giving ValleyCrest a one- year extension on all items, that perhaps staff could go out to bid for the three locations mentioned to secure another source. Perhaps these could be bid on by another source currently working for the City. C/Tye said he had seen problems at Lorbeer which to him is an ongoing aggravation. He asked CSD/Rose if ValleyCrest is attempting to mitigate the issues at Lorbeer because as he recalled, one of the problems is that the City simply overuses the field. However, he believes there are areas in which ValleyCrest could do a better job and if they know what the City's expectations are they could better address those issues. He recalled that when he served on the Parks and Recreation Commission that Commissioners and staff would walk a park once a month and felt that ValleyCrest needs to know what the City's expectations are, and that they need to look at the City's parks as if they were their parks, which he gets the feeling that sometimes that does not happen. However, he did not know that it warranted splitting out three locations because he was not sure the City could find a source that would do three parks. MPT/Lin asked CM/DeStefano what kind of contract the City has with ValleyCrest with respect to the City's obligation to continue with amendments or whether it can terminate the contract at -will. CM/DeStefano stated that staff is recommending a one-year contract extension for the purpose of continuing the ongoing work ValleyCrest provides and staff was planning, as part of the rebidding process, to go out to bid at the end of the next Fiscal Year. With respect to the contract, absent this extension the City would be at the end of the contract. The contract provisions include a 30 -day termination clause. If the contract were to be extended and decided differently down the road, with a 30 -day notice the contract with this particular provider could be terminated. The City has similar clauses in all of its contractor relationships and professional services relationships. MPT/Lin said he noticed that the contract ends on June 30 and if the procurement process were to begin at this point would the City be able to find a new contractor by June 30. MAY 17, 2016 PAGE 5 CITY COUNCIL CM/DeStefano responded that it would be very challenging because there are only two Council meetings in June and absent a special meeting of the City Council this would have to be concluded and ready for a City Council decision during the meeting of June 21. These are three substantial pieces of the 9 to 12 areas maintained by ValleyCrest and it may be better to extend the contract and allow for time to work through this process. An option might be to allow staff to work with ValleyCrest to deal with the deficiencies that have been identified and in doing so, postpone the action of the City Council on the entire package to June 7 or June 21. A third option would be for specific direction from the Council to have staff seek bids from current providers in other parts of the City for the three areas of concern. C/Low asked if the contract extension included any increases in fees from the previous contract. CM/DeStefano responded yes. Within the staff report is identified that the only increase being requested was a CPI (1.34%). C/Low asked if it was possible to renew the contract for six months rather than a 12 -month period. CM/DeStefano responded "yes." C/Low suggested the City Council delay action on this item until the June 7 City Council meeting and in the interim, staff explore some of the options with the contractor, either to negotiate fees for a shorter period, notify them of the deficiencies giving them an opportunity to explain and recommend mitigation for the deficiencies so that the City Council can come back to either renew or not renew or proceed with a partial contract. M/Lyons suggested the City Council bring the matter back on June 7 and go out to bid sooner rather than waiting another year. The City could give ValleyCrest a couple of months to see if they could perform better and if they are unable to do so, go out to bid sooner. CM/DeStefano said that in this event, staff would use the time between now and June 7 to work with the contractor to ensure that the expectation levels have been met if not exceeded and bring the information back to the City Council so that on June 7 the Council could make its determination as to whether it wished to provide an extension and if so, what length of time the City Council might be willing to give that extension. If this item is moved to June 7 the Council will have pretty much determined that it will give ValleyCrest an extension of time for some period because staff has not been provided with direction to seek other bids and there would not be enough time to do so properly between June 7 and June 21, the last Council meeting of June. MAY 17, 2016 PAGE 6 CITY COUNCIL M/Lyons asked how many landscape providers contract with the City CM/DeStefano responded "three (3)". M/Lyons asked if the other two contracts come up this year as well. CSD/Rose explained that the three contractors are ValleyCrest, Excel and Emerald. Emerald is an annual renewable as of July 1 which is within the City Manager's authority because it is under $40,000. Excel's last contract was a two-year contract with no CPI increase and that contract goes through June 30, 2017. It is because of this timeframe that staff intended to take all contracts out to bid at one time when all three contracts expire June 30, 2017 with this proposed extension for ValleyCrest. All contracts have a 15-30 day cancellation clause. M/Lyons said she would hate to have ValleyCrest have another year on these three properties that she believes have not been maintained satisfactorily. CSD/Rose said that staff recently updated its specifications and standards for the parks which will be used to go out to bid so that any entity that provides this type of service can submit a proposal so that staff can evaluate and substantiate and then bring a recommendation back to the City Council. Normally, such an RFP process takes about three months and staff tries to give itself six months to give the current contractor time to wind down their work, the new contractor has to learn and accept the project areas in their current condition so that when the contract goes into effect they can hit the ground running. C/Low suggested that the City Council direct staff to talk with ValleyCrest, inform them of the Council's observations and give them a chance to propose ways to rectify those concerns or explain why they cannot do so and come back on June 7 to decide whether to grant ValleyCrest a three- month or six-month extension depending on their response. M/Lyons felt that option would work and asked staff if that proposal would work for them. M/Lyons asked if a motion was needed to continue the item. CM/DeStefano responded affirmatively. C/Tye said he was glad to hear that the City had standards that ValleyCrest was expected to be held accountable for but the City also has a process and this seems to be jumping the gun on this process. Perhaps it is appropriate to give them a three or six month extension, but to get the right people with only three vendors in town, he believes the City should MAY 17, 2016 PAGE 7 CITY COUNCIL follow the process. He believes the results he has seen in various places are disappointing to be sure but he does not believe they are so egregious that the City should not let the process work itself out. However, he would also be very disappointed to find out that they had not been told yet that they are not performing to what the City considers "reasonable standards". He hopes that is not a conversation ValleyCrest will hear for the first time tomorrow. M/Lyons asked if this should be discussed further and that she did not believe that a three or six month extension was a good idea. C/Tye said he believed it was a good idea to consider it again on June 7 after the Council has heard what ValleyCrest has to say. He did not believe that if this process was going to start being reviewed in six months anyway, why put this out to bid three months earlier than the process would begin anyhow. M/Lyons said because it would be three months of getting better looking parks, she felt that all contracts should be looked at earlier because they all have 30 -day cancellation clauses. C/Tye said that he is talking about the process and would not be at all willing to throw Excel in with an early bidding process because of ValleyCrest being reviewed. CSD/Rose said it is not unusual for a contractor to have the end of their contract stopped early because of consolidating the contracts and doing a bid process. It is not like the contract is being dishonored if the City tells Excel that their contract will be terminated on January 1 so that the City can consolidate. M/Lyons said she believed the contract for this will be moving to a different area and perhaps the Council should let PWD/Liu think about this for a couple of weeks before making any decisions. If the City Council continues this item to the next meeting will there be a problem. CM/DeStefano said there would be. Respectfully, there are key individuals that have scheduled and approved vacations including a key player in this decision-making/recommendation-making process who is leaving tomorrow morning. M/Lyons said she can see that there is more to this issue than her dissatisfaction about a few parks. CM/DeStefano said he understands there is a need to get back together with ValleyCrest and to cause corrections specific to the areas that were identified as well as, the broader discussion, and that he agrees with MAY 17, 2016 PAGE 8 CITY COUNCIL C/Tye that this should not be the first time that staff has talked with them. Ideally, staff would look at somewhere between a three and six-month contract extension to allow staff to spend additional time working through this issue. He hears the Council's areas of concerns. In totality, there are three areas of concern with a dozen areas of contractor maintenance obligation. ValleyCrest is a very large company that does a very good job and he is sure they would listen very closely because they would not want to lose this contract with respect to the anticipated bidding coming forward sometime in the future. The timing is not good because this is the middle of May and there are only two Council meetings left until the end of the fiscal year and the end of this particular contract. There are options but the timing is not good and the Council may be best served by a three to six month time extension of the contract to allow staff to work out some details with the provider, at a bare minimum, while looking at other options. MPT/Lin said he is somewhat puzzled that this is the first time hearing that this company is not performing well. They have been with the City for many years and if the Council waits until June 7 to make a decision, chances are, because it is so close to the expiration of their contract, the City should most likely extend their contract for at least three months while staff continues to look for an alternative. Therefore, the best way to handle this is to simply grant ValleyCrest a three month extension of time and work out the details which should provide enough time for the City to find an alternative. C/Low said that by granting an extension with no stipulations does not serve the purpose. If the Council is dissatisfied with their service and moves ahead to continue the contract it would not cause ValleyCrest to go ahead and make the change except for the fact that they would hope to get the contract renewed. MPT/Lin said he understood and hoped that staff would communicate the Council's concerns to ValleyCrest so they know that in three months they may or may not be working for the City moving forward. MPT/Lin moved, C/Tye seconded, to grant ValleyCrest a three-month extension of the contract to September 30, 2016. C/Low asked if ValleyCrest would accept a three-month extension as opposed to a 12 -month extension. CSD/Rose said he did not anticipate that ValleyCrest would have an issue with that proposal. MAY 17, 2016 PAGE 9 CITY COUNCIL Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Tye, MPT/Lin, M/Lyons NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Herrera 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Low reported that last week she attended the SCAG Conference which was very, very interesting. The member cities gathered together to discuss planning for their communities. SCAG pools their ideas and relays those ideas to Sacramento legislators and the Governor's office. Planning items include transportation, sustainability, economic development and housing. Unfortunately, resources are taken for granted. California is in a drought and needs to conserve. She encouraged everyone to do their part in conserving water. C/Tye said that according to Water District General Manager Mike Holmes of all of the areas the water district services, Diamond Bar has done the best in conserving. Congratulations to residents for their efforts. Not only is the region in a drought, this area is a desert. Last weekend he participated in Contract Cities Annual Municipal Seminar "The Power of Cities Working Together" with 80 cities getting together to figure out what is being done right and what can be done better and how to work together to lobby Sacramento to make sure the legislators remember they all came from local communities and need to keep that in mind when considering legislation that makes no sense. It was Sam Olivito and Associates last municipal seminar after 30 plus years. MPT/Lin had nothing to report. M/Lyons thanked staff for the time and effort devoted to the budget presentation this evening. She thanked FD/Honeywell and her staff for all of their hard work. She advised residents that it is snake season and everyone should take care. There was a very large rattlesnake on her street. She said she would close tonight's meeting in honor of Supervisor Don Knabe who gave so much to this City with the library, parks and roads and that he let Diamond Bar make its own decisions. MAY 17, 2016 PAGE 10 CITY COUNCIL ADJOURNMENT: With no further business to conduct, M/Lyons adjourned the Regular City Council Meeting at 7:55 pm in honor of Don Knabe. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of 2016. NANCY LYONS, MAYOR CITY OF DIAMOND BAR Agenda No. 6.3(a) MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING JANUARY 14, 2016 CALL TO ORDER: Vice -Chairman Mok called the meeting to order at 7:02 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Vice -Chair Mok led the Pledge of Allegiance. ROLL CALL: Commissioners Surendra Mehta, Ed Pechy, Vice Chair Ken Mok Absent: Commissioners Shokoufeh Mirzaei and Manisha Sulakhe were excused. Also Present: David Liu, Public Works Director; Kimberly Young, Senior Civil Engineer; Christian Malpica, Associate Engineer; John Beshay, Associate Engineer; and Marcy Hilario Administrative Coordinator. 1. APPROVAL OF MINUTES: A. Minutes of the November 12, 2015 Regular Meeting. C/Pechy moved, VC/Mok seconded, to approve the Minutes of the November 12, 2015 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Pechy, VC/Mok, NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Mehta ABSENT: COMMISSIONERS: Mirzaei, Sulakhe II. PUBLIC COMMENTS: None III. ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: 1. Citations: October, November and December 2015 2. Collisions: October, November and December 2015 3. Street Sweeping: October, November and December 2015 JANUARY 14, 2016 PAGE 2 T&T COMMISSION C/Pechy moved, C/Mehta seconded, to receive and file the Traffic Enforcement Update reports for October, November and December 2015. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mehta, Pechy, VC/Mok, NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Mirzaei, Sulakhe IV, OLD BUSINESS: None V. NEW BUSINESS: None VI. STATUS OF PREVIOUS ACTION ITEMS: None VII. ITEMS FROM COMMISSIONERS: C/Pechy passed photographs to staff showing pavement damage on northbound Diamond Bar Boulevard from the Haggan Shopping Center entrance to the westbound SR -60 off -ramp. He inquired about what caused the damage and what staff planned for remediation. PWD/Liu responded that staff is aware of the peeling slurry seal condition, and indicated that slurry seal was done in 2014. A comprehensive repair plan will be developed and scheduled. VIII. INFORMATIONAL ITEMS: A. Traffic Signal Infrastructure Upgrades Project —AE/Malpica reported that the project to enhance the overall communication network to obtain a higher bandwidth capacity is being advertised with a bid opening date of February 15r The project includes rewiring of three intersections and replacement of 50 traffic signal controllers. B. Comprehensive Groundwater Drainage Study —AE/Malpica stated that the report was completed and the City will move forward with two project locations; one along Golden Springs Drive west of Platina Drive and one at Brea Canyon Road north of Sapphire Lane. Cost of construction will be in excess of $200,000. C. Morning Canyon Roadway Rehabilitation Project—SCE/Young relayed that this project is nearing final design, with plans under review by L.A. County. This project incorporates the relocation of county -owned catch basins along Morning Canyon to accommodate a larger parkway for the existing trees. Once staff obtains sign -off of the plans, the project will go out to bid. JANUARY 14, 2016 PAGE 3 T&T COMMISSION VC/Mok asked if staff had heard from the arborist. SCE/Young responded no, the trees have been cut down and any additional trees that may need to be removed will have the root structures examined by the arborist when construction commences. D. Area 4 Road Maintenance Project — SCE/Young reported that an RFP was sent to design firms for design and construction management services. Proposals are due on January 25th. Area 4 encompasses the entire neighborhood north of Pathfinder Road to the city limits and east of Brea Canyon Road (Lycoming and Washington Streets). E. Willow Heights Construction Update — AE/Beshay conveyed that three traffic signal pole foundations were poured today and poles will be installed shortly. The color concrete for the sidewalks has been poured along Brea Canyon Road and pavers will be installed next week. The up -lighting and pre- cast posts have been installed on Brea Canyon Road and the wood rails will be installed next week. F. South Point Residential Development — Prior to the meeting, SCE/Young provided to the Commission a copy of a letter that was mailed out to approximately 600 residents last week notifying them of the South Point Development. The development was approved in 2007 and consists of 99 -unit residential detached condominiums. Due to the recession, the state granted automatic extensions of approved Tentative Maps which allowed the Map to remain valid until March 6, 2017. In 2015, Lennar Homes purchased the project from Lewis Operating Companies and commenced grading activities this week. Grading is expected to take three months, barring weather with full project buildout expected by August 2017. Main access to this project will be from Larkstone Drive and there will be an access -only point off of Morning Sun Avenue, which lays within the County of Los Angeles unincorporated area. Construction hours are permitted from 7:00 a.m. to 6:00 p.m. and, because this project is located directly across from South Point Middle School, the contractor is working closely with the school principal to ensure the safety of school aged children. G. Grand Avenue Beautification Project — AE/Bes.hay stated that staff conducted a walk-thru last Wednesday with the project construction manager and contractor to review the completed punch list items. This included adjusting up -lighting for sidewalk trees and repair of concrete work. VC/Mok asked if the pavers had been replaced at Longview Drive and Grand Avenue. AE/Beshay responded affirmatively that they were replaced the week of December 281H H. Lemon Avenue Interchange Project — SCE/Young reported that the consultant designer (Jacobs) is working out final design details with Caltrans. Staff expects approval with a ready -to -list date in February, which will allow construction to commence by late summer. JANUARY 14, 2016 PAGE 4 T&T COMMISSION SR -57/60 Confluence Project — SCE/Young relayed that construction of the first phase of this project (westbound on-ramp adjacent to the vacant Honda parcel) is expected to begin in March. Phase II, relocation of the westbound off ramp, 400 feet north of its current location, will commence six months following Phase I. VC/Mok asked if either of the two buildings in close proximity to the project would be razed during construction of the on-ramp. PWD/Liu responded that demolition of those buildings, clean-up of the property and fencing off of the property is scheduled to take place prior to construction. IX. SCHEDULE OF FUTURE CITY EVENTS: As listed in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Vice -Chair Mok adjourned the meeting at 7:25 p.m. The foregoing minutes are hereby approved this 1Y 10 day of A6241.- 12016. Respectfully Submitted, David G. L'u, Secretary Attest: #-Vice-Chalrmari Ke ok Agenda No. 6.3(b) CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING MARCH 10, 2016 CALL TO ORDER: Public Works Director Liu called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Mehta led the Pledge of Allegiance. ADMINISTRATION OF OATH OF OFFICE FOR TRAFFIC AND TRANSPORTATION COMMISSIONERS — Administered by Tommye Cribbins, City Clerk ROLL CALL: Commissioners Mahendra Garg, Surendra Mehta, Shokoufeh Mirzaei, Ed Pechy, Cynthia Quan Also Present: David Liu, Public Works Director; Kimberly Young, Senior Civil Engineer; Christian Malpica, Associate Engineer (Traffic); John Beshay, Associate Engineer; and Debby Gonzales Administrative Coordinator. I. REORGANIZATION OF THE TRAFFIC AND TRANSPORTATION COMMISSION - Selection of Chair and Vice Chair C/Mehta nominated C/Pechy to serve as Chair of the Traffic and Transportation Commission. C/Mirzaei seconded the nomination. With no other nominations offered, C/Pechy was unanimously elected to serve as Chairperson of the Traffic and Transportation Commission by the following Roll Call vote: C/Garg Yes C/Mehta Yes C/Mirzaei Yes C/Pechy Yes C/Quan Yes March 10, 2016 PAGE 2 T&T COMMISSION Chair/Pechy opened nominations for Vice Chair of the Traffic and Transportation Commission. C/Garg nominated C/Mehta to serve as Vice Chair of the Traffic and Transportation Commission. Chair/Pechy seconded the nomination. With no other nominations offered, C/Mehta was unanimously elected to serve as Vice Chairperson of the Traffic and Transportation Commission by the following Roll Call vote: C/Garg Yes C/Mehta Yes C/Mirzaei Yes Chair/Pechy Yes C/Quan Yes II. APPROVAL OF MINUTES: A. Minutes of the January 14, 2016 Regular Meeting — Continued to April 14, 2016. III. PUBLIC COMMENTS: Kevin Mok congratulated Chair/Pechy, VC/Mehta and new Commissioners on their appointments. He had 10 great years on the T&T Commission serving as a Commissioner, Chair and Vice Chair. When Mayor Lyons asked if he would move on to the Planning Commission, it was with mixed feelings he agreed to do so. He told her that if he could do both, he would because the T&T Commission is a great group of people and it was a pleasure working with everyone. He felt guilty leaving the relatively new Commissioners; however, with such a professional group there are no concerns. Before anything comes before this Commission, Commissioners can rest assured that it has been thoroughly researched and when it comes to the Commission for consideration it is correct. He said he looked forward to seeing everyone at the City Birthday Party, the State of the City and the exciting Ethics Training. IV. ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: 1. Citations: December 2015, January & February 2016 2. Collisions: December 2015, January & February 2016 3. Street Sweeping: December 2015, January & February 2016 C/Pechy moved, C/Quan seconded, to receive and file the Traffic Enforcement Update reports for December 2015 and January and February 2016. Motion carried by the following Roll Call vote: March 10, 2016 PAGE 3 T&T COMMISSION AYES: NOES: ABSENT: V. OLD BUSINESS VI MR NEW BUSINESS COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: None None STATUS OF PREVIOUS ACTION ITEMS: VIII. ITEMS FROM COMMISSIONERS: Garg, Mirzaei, Quan, VC/Mehta, Chair/Pechy None None None C/Quan said she noticed that a couple of traffic lights at the intersections of Diamond Bar Boulevard and Palomino Drive and the intersection close to the freeway ramp were not working properly. AE/Malpica explained that the ramp signal is maintained and controlled by Caltrans. The downside is that Caltrans responds only when they have the time. Typically, staff immediately reported the situation and continued to follow up until the traffic lights were fixed. The Diamond Bar Boulevard and Palomino Drive signal has been fixed. C/Quan asked what number she and other residents should call to report such an occurrence. AE/Malpica responded that they can call the Public Works Department. PWD/Liu said that such incidents can be reported to any Public Works staff member by phone or email. C/Garg noticed on Page 5 of the T&T Handbook, the Traffic and Transportation Commission meets on the second Thursday of each month in the SCAQMD Hearing Board Room. PWD/I_iu said the manual needs to be updated to reflect the meetings are held in the Windmill Community Room at City Hall. Chair/Pechy said he noticed on Diamond Bar Boulevard a concrete barrier across from the Sycamore Canyon Park entrance that is protecting the hillside. He also noticed a spontaneous memorial at that location and wondered what had occurred at that location. PWD/Liu responded that the attached Traffic Enforcement Update indicates one fatal accident toward the end of February that occurred at that location. C/Mehta said he and a resident had observed that when proceeding north on Golden Springs Drive to Temple Avenue drivers attempting to make a left turn at High Knob have a difficult time making the turn because drivers traveling on Golden Springs Drive come up the street at a really high speed and felt something should be done about the left turn signals. SCE/Young stated this issue has been discussed with the Sheriff's Department and they are working closely at monitoring traffic in that area as well. The City has one traffic sergeant who is dedicated to traffic enforcement and the Sheriff's Department is working on implementing the black and white vehicles to begin doing traffic enforcement throughout the City as well to address key areas such March 10, 2016 PAGE 4 T&T COMMISSION as this that have been brought to staff's attention by residents. Staff will relook at this particular intersection and further engage with the Sheriff's Department. C/Mehta further stated that only one car at a time can safely leave the turn lanes only after coming to a full stop because cars are coming at them at a very high speed. AE/Malpica said the signalized intersection is actually a permissive left -turn, not a protected left turn which means that drivers can make left turns when it is safe to do so. He said it was the first time he had any complaints related to the intersection because the intersection usually runs in free mode which helps drivers to exit the side street easily. The speed limit is 45 mph. AE/Malpica said he would look at the timing of the two signals. If vehicles are traveling too fast it becomes an enforcement issue and staff will be working very closely with the Sheriff's Department to have them address that issue. C/Mehta said that the height of the problem is between 4 and 7 pm when people get off at Temple Avenue and turn onto Golden Springs Drive. PWD/Liu said that staff will make note of C/Mehta's concern and convey the information to the Sheriff's Department. PWD/Liu stated that over the years, staff has looked at various numbers of signalized intersections and changes can be made accordingly. Traffic conditions change and sometimes improvements evolve as well to ensure that they are meeting the current and actual conditions. VII. INFORMATIONAL ITEMS: Chair/Pechy requested that for the benefit of the new Commissions that staff reports include a brief description of each project. A. Traffic Signal Infrastructure Upgrades Project —AE/Malpica described the project and reported that for Item B, staff is working with the City's Traffic Consultant to develop an RFP within the next three months. The RFP will include a request for a consultant to work closely with staff to develop a system suitable for the City. B. Adaptive Traffic Control Signal System — RFP (see above) C. Grand Avenue Beautification Project — Before accepting the final project, staff walked the project and requested the contractor to replace four of the 30 foot high manufacturer defective traffic signal poles at Grand Avenue and Diamond Bar Boulevard. The contractor replaced two poles yesterday and today, the last two poles. Staff will move forward with the final walkthrough and follow up with final acceptance of the project. March 10, 2016 PAGE 5 T&T COMMISSION D. Morning Canyon Roadway Rehabilitation Project— PWD/Liu provided the project background and stated that at this time staff is working with the utility companies and especially the water company which has a waterline under the street and staff wants to make sure that based on the ultimate location of the curb and gutter locations as well as location of fire hydrants the water company understands where the ultimate improvements will be located and if they have any concerns this would be the time to voice those concerns. E. Area 4 Road Maintenance Project —AE/Beshay provided background on this project and stated that the project objective is to complete 4.4 centerline miles of residential and collector streets, with slurry and chip seal. The total fee for the design and construction management is about $120,000 and the total budget for Area 4 is about $1.7 million. City Council awarded the project to Onward Engineering for design and construction management on March 1s t. F. Willow Heights Construction Update — AE/Beshay stated that street improvements are required as part of the new development conditions for Willow Heights at the corner of Diamond Bar Boulevard and Brea Canyon Road such as installation of new signal lights at Cherrydale and Diamond Bar Boulevard (completed), installation of new decorative poles at Diamond Bar and Brea Canyon Road, construct new art and install decorative components to match the Grand Avenue Beautification Project. Some of the sidewalk along Brea Canyon Road has been constructed and installation of three new decorative poles has been completed including rewiring portions of the Brea Canyon Road and Diamond Bar Boulevard intersection. Lennar, the developer, has been working very closely with the utility companies to complete the relocation of their equipment and lines. Once relocation has been completed, the remainder of the sidewalk and the new curb ramp will be installed. G. Lemon Avenue Interchange Project- SCE/Young stated that this proposed new interchange located on Lemon Avenue along the 60 freeway will be a partial diamond interchange (three-legged), a westbound onramp, an eastbound off ramp and eastbound onramp. The westbound off ramp was not considered because of the amount of right-of-way it would have required and right-of-way takes from all of the residential properties along that side of the freeway as well as, the school district property. The existing eastbound on and off ramps at Brea Canyon Road (hook ramps) located by the McDonald's and Jack-in-the-Box will be permanently closed when this interchange is constructed. The City has been working on this project for several years in cooperation with the City of Industry and Caltrans. It is partially funded by grants in an approximate amount of $11-12 million obtained by the City of Diamond Bar and the City of Industry will pay for the remainder of the project as a mitigation measure to their development north of the SR60. March 10, 2016 PAGE 6 T&T COMMISSION Recently, staff attended a project development team meeting at Caltrans. The latest on this project is that it is nearing final completion for an RTL (Ready to List) date with Caltrans which means that once the project is listed it will go to headquarters in Sacramento for approval, advertisement and award and staff anticipates award of construction contract this summer with construction to begin shortly thereafter. The project is scheduled to be completed in 18 months. C/Quan asked why one ramp was being closed and another being opened. PWD/Liu responded that in short, after much study, the need is there. The current on and off ramps at Brea Canyon Road, the hook ramps next to McDonalds, are very, very close to the City's intersection of Brea Canyon Road and Golden Springs Drive which creates a traffic bottleneck. Secondly, there is a significant amount of truck traffic entering or exiting the freeway. Those ramps were poorly designed. As an example, if one wants to go to eastbound 60 or southbound 57 and one uses that on ramp to the eastbound 60, one has to weave across two lanes to get to the eastbound 60. Again, it was poorly designed and in addition, shortly after incorporation, the City found out that in 1968 there was an agreement between the County and the State to build the Lemon Avenue Interchange. As a result, the City began to aggressively get the state to own up to the problem and Diamond Bar would work with its neighboring cities to get the funds to resolve the issue. Chair/Pechy asked if staff anticipated any street closures at Brea Canyon Road or Lemon Avenue during this project and SCE/Young responded that there were no full street closures anticipated, however there would be minor lane closures for restriping the roadway as construction proceeds along Golden Springs Drive to close the hook ramps and along Lemon Avenue to construct the ramps. H. SR -57160 Confluence Project— SCE/Young provided historical information regarding this project and stated that next week Mayor Lyons, Mayor Pro Tem Lin, Council Member Herrera along with CM/DeStefano and PWD/Liu will head to Washington DC to continue lobbying efforts for additional funds for this regional project. PWD/Liu stated that, as SCE/Young mentioned, this is a project of regional and national significance and the City, City of Industry and a regional coalition of municipalities have been working diligently to gain support and funding for this project which has resulted in obtaining county funds as well as a $10 million TIGER grant. $250 million is estimated for the four phases and currently, the funding shortfall is $205 million which means that there is approximately $45 million available to move forward with phases 1, 2 and 3. From the beginning, this project was intended to be implemented in phases as a funding strategy. The mainline (last phase) requires $205 million so for nearly 10 years City officials and others have been visiting Washington DC to make sure this project stays on the federal radar screen. In the next couple of March 10, 2016 PAGE 7 T&T COMMISSION months, LA Metro will decide whether to put a 'h cent sales tax on the November ballot for which the proceeds are intended to cover a number of transportation projects, including this project. Staff continues to apply for additional grants to fund this project. TR 63623 — South Pointe Residential Development — SCE/Young stated that this residential development of 99 units located near South Point Middle School will consist of 99 detached condominium units built by Lennar. Grading began in January and should be completed by April with building to commence. by the end of 2016. J. Grand/Golden Springs Intersection Improvements Update — SCE/Young stated that this project is fully funded by the City of Industry as a mitigation measure where the intersection will be widened on the golf course side of the. intersection which will not impact the Mobil Gas Station or Chili's. This project is currently under design and staff hopes to have the design completed and be able to go out to bid for construction by the end of 2016. C/Mehta asked if the westbound onramp would empty onto the freeway before or after the bypass and SCE/Young responded that it would be prior to the bypass so that traffic can use the bypass to stay on the freeway or access to Brea Canyon Road. K. New Business at the corner of Golden Springs Drive and Lavender — SCE/Young advised the Commission that the new building is a new commercial development that will include a drive-thru Starbucks. Tonight, Edison will attempt to energize the building so that Starbucks can open within the next couple of weeks. in addition, there will be a Jimmy John's sandwich shop and a cell phone provider. VI. SCHEDULE OF FUTURE CITY EVENTS: As listed in the agenda. C/Pechy spoke about and encouraged Commissioners to participate in the Easter Egg Hunt, always a popular and fun event and to attend the State of the City to receive an update on what is happening in the City which will be given by Mayor Lyons. PWD/Liu stated that tentatively April 12 has been scheduled for a joint AB 1234 Ethic training session to be conducted by City Attorney DeBerry for all Commissions, which is required by state law. Commissioners will be notified of the date once it is confirmed. March 10, 2016 PAGE 8 T&T COMMISSION ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Pechy adjourned the meeting at 8:23 p.m. The foregoing minutes are hereby approved this %y day of APRIL 2016. Respectfully Submitted, David TLiu, Secretary Attest: , 4d4zz Chairman Ed echy Agenda No. 6.3(c) CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING APRIL 14, 2016 CALL TO ORDER: Chair/Pechy called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765, PLEDGE OF ALLEGIANCE ROLL CALL: Absent: Also Present: APPROVAL OF MINUTES: Chair/Pechy led the Pledge of Allegiance. Commissioners Cynthia Quan, Surendra Mehta, Vice Chair, Ed Pechy, Chair Commissioners Mahendra Garg and Shokoufeh Mirzaei David Liu, Public Works Director; Kimberly Young, Senior Civil Engineer; Christian Malpica, Associate Engineer; John Beshay, Associate Engineer; and Marcy Hilario, Administrative Coordinator. A. Minutes of the January 14, 2016 Regular Meeting B. Minutes of the March 10, 2016 Regular Meeting VC/Mehta moved, Chair/Pechy seconded, to approve the Minutes of the January 14, 2016 Regular Meeting and the Minutes of the March 10, 2016 Regular Meeting. Motion carried by the following Roll Call vote with C/Quan abstaining from approval of the January 14, 2016 Regular Meeting Minutes: AYES: COMMISSIONERS: VC/Mehta, Chair/Pechy NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Quan ABSENT: COMMISSIONERS: Garg, Mirzaei II. PUBLIC COMMENTS: None April 14, 2016 PAGE 2 T&T COMMISSION IV 1►I VI VII ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: 1. Citations: January, February and March 2016 2. Collisions: January, February and March 2016 3. Street Sweeping: January, February and March 2016 C/Quan moved, VC/Mehta seconded, to receive and file the Traffic Enforcement Update reports for January, February and March 2016. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: OLD BUSINESS: None NEW BUSINESS: None STATUS OF PREVIOUS ACTION ITEMS: ITEMS FROM COMMISSIONERS: Quan, VC/Mehta, Chair/Pechy None Garg, Mirzaei None VC/Mehta stated that upon leaving the City, the monument sign at Longview Drive and Grand Avenue has a tree in front of it, which renders the sign unreadable. PWD/Liu explained that the tree and surrounding landscaping was purposely designed and placed at the back of the sign because all of the features are on the "entry" side only and not on the back side of the sign. VC/Mehta suggest to install a "no right turn on red" sign posted at the intersection of Copley Drive and Golden Springs Drive, as one makes a right turn from Copley Drive onto Golden Springs Drive. PWD/Liu explained that any modifications to signalized intersections would require the City to engage a Traffic Engineer to analyze the conditions and typically, with a "no right turn on red" it is due to visibility issues (line - of -sight) or other geometric challenges. Staff will look at the situation for possible line -of -sight, speeding issues and accident history. C/Quan commented while driving down Grand Avenue to get onto the westbound SR - 60, she noticed the road had been restriped. SCE/Young said she would provide the details of the project under Item H. All of the temporary striping and changes at Grand Avenue and Golden Springs Drive are part of the construction of the new westbound on-ramp and the striping is subject to further changes as construction April 14, 2016 PAGE 3 T&T COMMISSION proceeds through its phases. C/Quan stated it was an improvement. SCE/Young agreed and said that additionally, it increased capacity by allowing traffic to go through in that lane as well. Chair/Pechy asked if signs suggesting alternate routes could be installed as the area gets more congested. SCE/Young replied that staff can consider doing so. At this time, there are changeable message boards the contractor has installed on Grand Avenue that simply indicate "road work ahead — expect delays". If staff continues to see major impacts to traffic, we can request that the contractor add signs encouraging alternate routes. In addition, detour signs are implemented when the ramps are closed; however, the closures are done only during nighttime hours. VIII. INFORMATIONAL ITEMS: A. Traffic Signal Infrastructure Upgrades Project —AE/Malpica reported that staff received seven (7) bids for Phase I on February 1st with Elecnor Belco being the lowest bidder with a bid of $396,957. Subsequently, the contract was approved by the City Council at its February 16th meeting. Pre - construction is tentatively scheduled for the end of April, with construction to commence mid-May and be completed by the end of August. The Phase II RFP was issued on March 231d. Today, staff received four (4) proposals with a tentative schedule of proposal review by the end of April. It is anticipated that the contract will go to the City Council for consideration at its May 17th meeting. B. Adaptive Traffic Control Signal System — RFP —AE/Malpica indicated that the RFP was developed by a traffic signal consultant and is scheduled to be released by the end of April, with proposals due on May 20th. The design phase will begin in June -July, or sooner if possible. This system will benefit three (3) major corridors including Grand Avenue, Golden Springs Drive and Diamond Bar Boulevard by adjusting the cycle and split offsets based on real time traffic needs in order to better address the traffic demands. C. Area 4 Road Maintenance Project — AE/Beshay reported that the project kickoff meeting was held this week. Area 4 is located north of Pathfinder Road, west of the SR -57. Onward Engineering began the design process by performing a field investigation to assess current pavement conditions. The design is scheduled to be completed by early May, with construction to follow mid-June. D. Willow Heights Construction Update — AE/Beshay spoke about the Diamond Bar Boulevard/Brea Canyon Road enhancement project which is a shared project between the City and Lennar. Plans and specs were finalized and approved for the intersection and will be advertised beginning Monday, April 18th with a bid opening date of May 5th. The engineer's estimate for this project is $500,000. Construction is expected to begin May/June with completion in September. There are a total of eight poles being installed at April 14, 2016 PAGE 4 T&T COMMISSION the intersection, with Lennar installing three (3) and the City installing the remaining five (5). E. Lemon Avenue Interchange Project— SCE/Young shared that the Office of the Engineer at Caltrans has indicated that the plans are nearing completion for the Ready to List designation and staff expects to receive the RTL by the end of April. This will allow the project to move to the next phase which is the advertising, award of contract and construction to begin in about six months from the RTL F. SR -57/60 Confluence Project — SCE/Young reported that, as discussed earlier, construction of the westbound on-ramp is well underway as is evidenced by the striping changes along Grand Avenue. The latest striping was partially implemented last week and completed this week, which allowed for more capacity along northbound Grand Avenue. This significantly helps congestion that has been occurring at the Grand Avenue/Golden Springs Drive intersection; however, the restriping on the southbound side has created more congestion for vehicles traveling from Industry into and through Diamond Bar. The cause is capacity from being reduced by creating one designated left -turn lane, one combined left turn and thru lane and only one designated thru lane. Because of the combined left turn and thru lane, it became necessary to implement split -phased timing which means that each leg of the intersection gets a green light one at a time. At some intersections there is a green light in both directions, which cannot be done at this intersection because the combined thru and left turn would create a conflict in movements. Once the $10 million TIGER grant is fully obligated through Caltrans, the second phase of the project (the westbound off -ramp reconstruction) will be advertised for award of construction. PWD/Liu further stated that the improvements have been designed and will be implemented in phases due to funding considerations. The first three (3) phases are fully funded and the last phase, Phase III (mainline improvements inside the freeway corridor) has a value of about $230 million. For the past 10 years, City officials have been visiting legislators in Washington D.C. to advocate for funding. Yesterday the City of Diamond Bar, in partnership with the City of Industry, submitted to the U.S. Department of Transportation a FASTLANE Grant application requesting $35 million. If successful, it will serve as leverage to Metropolitan Transportation Authority for additional funds. Currently, this project is scheduled to receive funds in 2029. However, the $35 million grant will serve as a catalyst for MTA to advance the funds from 2029 to 2019, based on the current schedule. Diamond Bar and the City of Industry are working together to complete the design and have this Phase III "shovel ready" for 2019, ten years ahead of schedule. G. TR 63623— South Pointe Residential Development—SCE/Young explained that grading is nearing completion for this 99 single family unit Lennar Homes project. Construction of the sewer and storm drain have commenced. Lennar expects to begin pulling building permits by the end of 2016. April 14, 2016 PAGE 5 T&T COMMISSION ti. Grand/Golden Springs Intersection Improvements Update — SCE/Young stated that the City continues to work with the City of Industry on the design plans for this intersection, which is part of industry's mitigation requirements for improvements that are taking place within their jurisdictional limits along Grand Avenue north of the SR -60. Mitigation requires Industry to widen the intersection into the golf course side only. Since these improvements are taking place, staff concluded that it offered an appropriate opportunity to implement the beautification design elements that occurred at Grand Avenue and Diamond Bar Boulevard. Morning Canyon Road Rehabilitation Project — AE/Beshay reported that plans and specs are near completion and staff is working with LA County to obtain a storm drain connection permit. The design is scheduled to be completed by mid-May, with construction commencing in early July. City Council Goals & Objectives — FY 2016-17 — PWD/Liu read and discussed the list of eight (8) City Council Goals & Objectives for FY 2016-17 adopted on April 15th which identifies projects, challenges and any legislative matters deemed to be important to the City Council. He emphasized the goals and objectives that directly relate to the Traffic and Transportation Commission and spoke about the General Plan update which will create a 20 -year vision for the City of Diamond Bar. This will include engaging the residents and businesses. The update process will include ad hoc committees and a General Plan Advisory Committee, comprised of residents, to identify the 20 - year vision for the City and will include consideration of a myriad of items from land uses to circulation elements. In short, the updated document will serve as a blueprint for the City. IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Pechy adjourned the meeting at 7:55 p.m. The foregoing minutes are hereby approved this /1'rq day ofM�, 2016. Respectfully S fitted, David G. , Secretary Attest: Chairman E chy CITY OF DIAMOND BAR Agenda No. 6.4 MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 APRIL 28, 2016 CALL TO ORDER: Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Kim Hsieh, Benny Liang, Vice Chair Manisha Sulakhe and Chair Dave Grundy C/Hsieh left the meeting at 7:59 p.m. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Crystal Knox, Community Services Coordinator; Alison Meyers, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator. 13134YOUTH — RECOGNITION OF OUTGOING/INCOMING BOARD MEMBERS — CSC/Meyers MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the March 24, 2016 Regular Meeting. VC/Sulakhe moved, C/Liang seconded, to approve the Minutes of the - March 24, 2016 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Herndon, Hsieh, Liang, VC/Sulakhe, Chair Grundy None None APRIL 28, 2016 2. INFORMATIONAL ITEMS: PAGE2 P&R 2.1 Recreation Program Update — RS/Murphey C/Herndon said he noticed there were problems with the softball groups and asked if those problems had been rectified. RS/Murphey responded that to her knowledge the field attendants were able to take care of the problems. Chair/Grundy asked if there were any crowd control issues at the Easter Egg Hunt and CSD/Rose responded that there were no major issues, but someone did yell "go" early so next year staff will not allow attendees to enter the egg hunting area until 10:00 a.m. 2.1.1 PowerPoint Presentation —Bridal Show— CSC/Knox C/Hsieh asked how many weddings are performed each year and CSC/Knox said she did not have an exact number but the Center is booked every Friday and Saturday until 2017. The majority of the events are weddings and some are booked on Thursdays as well. Reservations are open two years in advance for residents and 20 months in advance for non-residents. The day of the Bridal Show the Center booked four new events. C/Hsieh said that sometime back she attempted to book an event and was encouraged to book at ' least one-year in advance. However, it appears that folks should book at least two years in advance. CSC/Knox explained that the policy changed in the last couple of years from a year and a half in advance for residents to two years in advance. To be safe, one should plan to book an event a year and a half in advance particularly for a Saturday event. Otherwise, about a year in advance for Fridays and Sundays. C/Liang said it seemed that registration was down and asked if staff believed more guests would attend if the $5 registration fee was waived. CSC/Knox responded that there might be more guests; hnwa---- --'des do not attPnri thaSa Iypes of shows_iZy them elves. They bring their family members and bridesmaids so she does not believe it would make much of a difference in attendance. $5 is a very decent price compared to other bridal shows and in addition, attendees receive samples, gifts and raffle tickets for opportunities to win prizes. VC/Sulakhe said there was a reduction in the number of vendors attending the show and asked if the date could be changed to the 26th with the Victoria Garden on the 1911 so more vendors would be available. CSC/Knox said that was staffs intention not to offer it on APRIL 28, 2016 PAGE 3 P&R COMMISSION the same date so that it would provide an option for other vendors to participate. She received phone calls from potential vendors but they were already participating in other shows, Likewise, this being held earlier this year than last year it impacted the show so staff plans to begin promoting the event earlier in 2017. C/Herndon asked if the City was charging enough for the facility since the Center is being booked so far in advance. RS/Murphey asked if C/Herndon questioned the overall rental price of the Center or for individual booths and C/Herndon responded "the overall rental price for the facility. RS/Murphey explained that Diamond Bar is still a little pricier than most other city -owned facilities in the area. Fees will be reconsidered for the next fiscal year. CSC/Knox added that the show is a "feature" and that is why the Center books so far in advance. The pricing is pretty reasonable for how beautiful and popular the venue is as well as the fact that they can bring in their own vendors. 2.1.2 PowerPoint Presentation —Car Show—CSC/Knox C/Herndon said he was asked by the winner of best in show why there was not a "truck" category. CSC/Knox said she had not included it in the past few years because there are not very many trucks involved and she did not want to limit an award to one or two individuals. However, with all of the other judging criteria, trucks are eligible. The categories are not limited to cars versus trucks. 2.2 Parks Report-PMS/Jordan C/Herndon wondered if the City had investigated using solar at the Diamond Bar Center or at any of its other facilities. PMS/Jordan pointed out that City Hall has been fitted with solar. In terms of the percentage of load it is recovering it is a small fraction of the total use. Due to the configuration of the Diamond Bar Center roof it would be difficult to get enough solar panels on the roof to do any good. Chair/Grundy said that at the City Birthday Party a resident mentioned that the lights at the basketball court were going off at 9:00 p.m. instead of 10:00 p.m. and asked if staff had looked into that issue. PMS/Jordan said that the light timers are pre-programmed from the factory to jump ahead for daylight savings time and in most of the timers that function has been disabled. However, that one had not been disabled so staff reprogrammed the timer that day. VC/Sulakhe said there is an area at the Diamond Bar Center where people can enter from the back balcony area into the kitchen area that has hardly any lights and she has seen people trying to get in that way which presents a real problem for security guards to monitor the area. She APRIL 28, 2016 PAGE 4 P&R COAUMSSION asked if lights could be placed in the area outside of the kitchen adjacent to the large generator. In the past she has seen residents putting up their own lights so that it is safe. 2.2.1 Power Point Presentation on Sycamore Canyon Trails and Trails — PMS/Jordan 2.3 CIP Projects — CSD/Rose A. Pantera Park Trail & Steep Canyon Trail — Plans have been approved and are scheduled to go out to bid next week. Once the bidding process is completed construction will commence. Staff expects this project to be completed by fall 2016. B. Diamond Canyon Park — Continues under construction and should be open to the public by the end of this summer (September). C/Herndon was concerned there was no fencing between the children's play area and Brea Canyon Road. CSD/Rose said he would look into the matter. C. Design of Heritage Park Improvements — there has been no new movement on this item. D. Design of Longview South & Stardust Park Improvements — Staff was notified that the City won a grant award for $300,000 for Stardust Park and staff is meeting with Architerra Design Group to get this project out to bid in coordination with Peterson Park. The City will award a contract to Architerra Design Group on Tuesday, May 3 to provide the design for Peterson Park. The intent is to have Peterson Park, Longview South and Stardust all go out together for a contractor to build all three of the tot lots at the same time. E. Installation of Swings at Longview Park North — nothing new to report. F. Larkstone Park Design — CSD/Rose provided a conceptual plan. The first round of plan check has been completed and staff understands Lennar is anxious to get this park built before they start building model homes. The park is divided into two sections, an upper and lower. The upper section is a more active area and the lower section is more passive where there will be a rose garden, a Yoga garden, park benches, a parking lot for nine cars with one handicap stall. At the north end is a parking lot, a perimeter walkway, a tot lot, picnic tables, barbecues, benches and a restroom building. As soon as plans are resubmitted staff is APRIL 28, 2016 PAGE 5 P&R COMMISSION G. ready to move forward with the project. H. Trail Information Panels at each Trail Head — At all trail entry points 14 (nine at trail heads and five at locations along the trails) two-part trail informational panels will be installed. One part will be a map of the trail and the other is a description of what can be found along the trail. The new panels are being designed to match panels already in place along trails in Diamond Bar. C/Herndon asked how close Larkstone Park is to South Pointe Middle School and CSD/Rose responded that it is across the street from the school. C/Herndon said he thought that there was discussion about putting the restroom closer to the entrance so that the sports groups that use South Pointe would have restroom facilities on the weekends. CSD/Rose responded that the sports fields at South Pointe are on the opposite side of the campus and he is of the impression that the sports groups use school restrooms. 2.4 List of pending Commission requests — CSD/Rose Heritage — as soon as this project moves forward again the plans will come to the Commission. Pantera Park Trail — Staff hopes to get the stairs under construction soon. Stardust Mini Park — includes the drainage in the design of the park that staff hopes to have out to bid in the near future. Sycamore Canyon Park -nothing new to report. There was an inquiry some time ago from a cell provider which was also proposing to locate at Maple Hill Park which did not go well and the provider has not contacted the City since then. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Liang thanked staff for their great presentations and reports. C/Herndon said the Commissioners always appreciate the reports and updates. He attended the celebration of the Senior Volunteers who were honored for their time and effort. The volunteers put in a lot of hours and provide a lot of support to staff. VC/Sulakhe thanked her colleagues and staff for welcoming her to the Commission. She is happy to be a part of a great team that does awesome work APRIL 28, 2016 PAGE 6 P&R COAUMSSION and the City is truly proud of its parks and so too is she. The Diamond Bar Center is a great location. Chair/Grundy thanked staff for all of their efforts and reports showing results of those efforts. The City Birthday Party was nicely done and it appeared everyone was having a great time during a great weather day. He asked if staff was aware of the number of attendees compared to previous years and CSD/Rose responded that CSC/Tarazon's report indicated 4,000 attendees. RS/Murphey stated she felt attendance was pretty similar and the revenue for the rides and game cards was up slightly. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:26 p.m. The foregoing minutes are hereby approved this 28 day of MaY .2016. ResVeullyubmitted, Agenda No. 6.5(a) MINUTES OF THE CITY OF DIAMOND BAR MEETING OF THE PLANNING COMMISSION MARCH 8, 2016 CALL TO ORDER: CDD/Gubman called the meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: CDD/Gubman led the Pledge of Allegiance. 1. ADMINISTRATION OF OATH OF OFFICE FOR PLANNING COMMISSIONERS — Administered by Tommye Cribbins, City Clerk 2. ROLL CALL: Present: Commissioners Naila Barlas, Frank Farago, Jennifer "Fred" Mahlke, Ken Mok, and Raymond Wolfe Also present: Greg Gubman, Community Development Director; James Eggart, Assistant City Attorney; Grace Lee, Senior Planner; Natalie T. Espinoza, Assistant Planner; Josue Espino, Contract Planner; and Stella Marquez, Administrative Coordinator. 3. REORGANIZATION OF PLANNING COMMISSION. Selection of Chairperson and Vice Chairperson. CDD/Gubman asked for nominations for Chairperson. C/Wolfe nominated C/Mahlke to serve as Chairperson of the Planning Commission. C/Farago seconded the nomination. With no other nominations offered, C/Mahlke was unanimously elected to serve as Chairperson of the Planning Commission by the following Roll Call vote: C/Wolfe Yes C/Farago Yes C/Barlas Yes C/Mahlke Yes C/Mok Yes MARCH 8, 2016 PAGE 2 PLANNING COMMISSION Chair/Mahlke asked for nominations for Vice Chairman. Chair/Mahlke nominated CM/olfe to serve as Vice Chairman of the Planning Commission. C/Mok seconded the nomination. With no other nominations offered, C/Wolfe was unanimously elected to serve as Vice Chairman of the Planning Commission by the following Roll Call vote: Chair/Mahlke Yes C/Mok Yes C/Barlas Yes C/Farago Yes C/Wolfe Yes 4. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None 5. APPROVAL OF AGENDA: As presented 6. CONSENT CALENDAR: 6.1 Minutes of the Regular Meeting of February 23, 2016. VC/Wolfe moved, Chair/Mahlke seconded to approve the Minutes of the Regular Meeting of February 23, 2016 as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Farago, VC/Wolfe, Chair/Mahlke NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Barlas, Mok 7. OLD BUSINESS: None 8. NEW BUSINESS: None 9. CONTINUED PUBLIC HEARING(S): Chair/Mahlke asked C/Barlas and C/Mok to verify that they had listened to the October 13, 2015, Regular Meeting recording on Item 9.1 and were prepared to participate in the discussion of Item 9.1. C/Barlas and C/Mok confirmed their participation. MARCH 8, 2016 PAGE. 3 PLANNING COMMISSION 9.1 Development Review No. PL2015-242 - Under the authority of Diamond Bar Municipal Code (DBMC) Section 22.48 and 22.56, the applicant and property owner requested Development Review approval to construct a two-story addition consisting of 2,091 square feet of floor area to an existing 1,904 square foot, one-story single family residence with an attached 696 square foot, three -car garage on a 0.27 gross acre (11,730 gross square foot) lot. A Minor Conditional Use Permit was requested to allow a second story addition to an existing nonconforming structure with a 16' 11" rear setback (where 20 feet is required).. The subject property is zoned Low Density Residential (RL) with a consistent underlying General Plan land use designation of Low Density Residential. (Continued from October 13, 2015) PROJECT ADDRESS: 1606 Ano Nuevo Drive Diamond Bar, CA 91765 PROPERTY OWNER/ Beatriz Flores APPLICANT: Diamond Bar, CA 91765 CP/Espino presented staff's report and recommended Planning Commission approval of Development Review and Minor Conditional Use Permit No. PL2015-242, based on the Findings of Fact, and subject to the. conditions of approval as listed within the Resolution. Chair/Mahlke opened the public hearing. Katie Flores, AMK Studio, 2152 Dupont Drive, Suite 240, Irvine, CA 92612, stated her firm prepared the project design. As CP/Espino mentioned, the mass was significantly reduced from the previous presentation heard by the Commission on October 13, 2015, in response to concerns voiced by C/Farago and VCANolfe. The cul-de-sac lot allowed for flexibility to push the home to the back of the lot. The second floor was pushed back over the garage 9'4" from the face of the garage, 13 feet from the left side and 11 feet from the right side of the existing first floor. The design was pushed tight as possible within the scope of the property owner's requests. While the average size of homes in the neighborhood is likely smaller than the proposed project, there is a larger home in the neighborhood on Redpost Court (4300 square feet) as well as a number of homes in the 3000 square foot range in the vicinity of the project. She reiterated that every attempt was made to be sensitive to the Commission's concerns and this project is MARCH 8, 2016 PAGE 4 PLANNING COMMISSION at the end of a cul-de-sac and is most likely comparable to some of the larger homes closer to the park that capitalize on views. Noted in the Design Guidelines (Page 32) was that lot size, unit size and unit price in Diamond Bar generally increase with the degree of slope. Since there are million dollar homes in this neighborhood, the design team attempted to capitalize on the desirable nature of this view lot and maximize views wherever possible, while still being sensitive to the neighboring homes. After the previous meeting, she reached out to the residents who spoke, none of whom were willing to meet at the time of the redesign process. Also, none of the speakers who complained about previous illegal activities had any complaints about her client, the current resident. Mrs. Flores would like to remain in her home and by completing this expansion she and her family will be able to do so for many years to come. They have no plans to rent out this property. She reached out to previous Commissioner Nishimura who was most vocal about the proposal and presented the redesign to him. He said he was very appreciative and liked what he saw. Chair/Mahlke closed the public hearing. VC/Wolfe felt that there had been a significant change, particularly in the scale of the addition from the street which he appreciates. He said it was a very nice redesign. Chair/Mahlke recalled that the neighbors really liked the homeowners and their only objection was about the scale of the house. VC/Wolfe moved, Chair/Mahlke seconded, to approve Development Review and Minor Conditional Use Permit No. PL2015-242, based on the Findings of Fact, and subject to the conditions of approval as listed within the Resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Barlas, Farago, Mok, VC/Wolfe, Chair/Mahlke NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None MARCH 8, 2016 PAGE 5 PLANNING COMMISSION 10. PUBLIC HEARING(S): 10.1 Development Review and Minor Conditional Use Permit No. PL2015- 498 — Under the authority of Diamond Bar Municipal Code Sections 22.48, 22.56 and 22.68, the applicant/property owner requested Development Review approval to construct a 1,425 square foot single -story addition to an existing 1,288 square foot, one-story single family residence with an attached 348 square foot garage on a 0.18 gross acre (7,820 gross square foot) lot. A Minor Conditional .Use Permit was requested to allow an addition over 50 percent of the existing square footage to an existing nonconforming structure with a side setback of 8' 2" to the west (where 10 feet is required). The subject property is zoned Low Medium Density Residential (RLM) with a consistent underlying General Plan land use designation of Low Medium Density Residential. PROJECT ADDRESS: 21618 Lost River Drive Diamond Bar, CA 91765 PROPERTY OWNER/ Wei Chan Hwang and Jennifer Nguyen APPLICANT 21618 Lost River Drive Diamond Bar, CA 91765 AP/Espinoza presented staff's report and recommended Planning Commission approval of Development Review and Minor Conditional Use Permit No. PL2015-498, based on the Findings of Fact, and subject to the conditions of approval as listed within the Resolution. Chair/Mahlke opened the public hearing With no one present who wished to speak on this matter, Chair/Mahlke closed the public hearing. C/Farago moved, VCANolfe seconded, to approve Development Review No. PL2015-101, based on the. Findings of Fact, and subject to the conditions of approval as listed within the Resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Barlas, Farago, Mok, VC/Wolfe, Chair/Mahlke NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None MARCH 8, 2016 PAGE 6 PLANNING COMMISSION 10.2 Development Review No. PL2015-101 — Under the authority of Diamond Bar Municipal Code Section 22.48, the property owner and applicant requested Development Review approval to construct a new 6,269 square foot, multi-level, single family residence with an attached 819 square foot, 3 -car garage on a 50,094 gross square foot (1.15 gross acre) lot. The subject ,property is zoned Rural Residential (RR) with a consistent underlying General Plan land use designation of Rural Residential (RR). PROPERTY ADDRESS' PROPERTY OWNER: APPLICANT: 2651 Braided Mane Drive Diamond Bar, CA 91765 Harry, Ou 13768 Rosewall Avenue Chind, CA 91710 Jay S. Crawford 470 Wald . Irvine, CA 92618 CP/Espino presented staff's repor(t�, and recommended Planning . Commission approval of Development } eview No. PL2015-101, based on the Findings of Fact, and subject to: tie conditions of approval as listed within the Resolution. Chair/Mahlke opened the public hearing. Jay Crawford, Architect, thanked CP/Espino for his thorough report. The reason the building is at an angle rather than parallel to the street is that often this is good planning to break up the streetscape, however, in this case, it was more utilitarian because thb contours are at about a 30 degree angle from the street so if the house weie parallel to the street, the side that is on the uphill side would be hanging way out over where the other side might be at floor level and it would exaggerate the amount of retaining walls that would be required on the side... So the contours were paralleled to minimize the amount of retaining walls.: C/Mok said he visited the site this afterhoon and was pleased the applicant mentioned the reason for designing the house at an angle. Did the owner request that design based on the view from the back of the house? He noticed that if the structure were to be placed as most homes are configured the back view would be facing the slopes on the other side of the hill. The MARCH 8, 2016 PAGE'S PLANNING COMMISSION view at an angle is much nicer because it looks out over the valley with homes to the right and the left. Mr. Crawford said that the owner really did not have any input on the placement. Mr. Crawford suggested it be turned for the view and the contour. On a clear day one can see the ocean and there is no direct view of the neighbors across the street. In addition, there is additional privacy afforded in that people are not looking directly in. The main reason was the City's requirement for a 25 -foot pad behind the rear of the house which, if the building was squared up with the street, there would be a lot of retaining walls. Frankly, even without the 25 -foot pad requirement he probably would have turned it just for the views. Chair/Mahlke closed the public hearing. C/Farago moved, C/Mok seconded, to approve Development Review No. PI 2015-101, based on the Findings of Fact, and subject to the conditions of approval as listed within the Resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Barlas, Farago, Mok, VCM/olfe, Chair/Mahlke NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 11. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: C/Mok thanked the Commission for their warm welcome. He asked that the Commissioners and staff bear with him and be patient as he learns. Traffic and Transportation is similar but this Commission will be a challenge for him. C/Farago welcomed new Commissioners and said he looked forward to everyone working together. VC/Wolfe welcomed C/Barlas and C/Mok. He reminded staff that he would not be present for the April 12 meeting. C/Barlas thanked everyone for their warm welcome and said she looked forward to working with everyone. She has been a resident for many years and is a Real Estate Broker and Mortgage Broker. Please bear with her during this learning curve. MARCH 8, 2016 PAGE 8 PLANNING COMMISSION IPA Chair/Mahlke welcomed both new Commissioners and said they both did very well tonight. She worked briefly with C/Mok on the Traffic and, Transportation Commission and invited both to feel free to ask questions. Even if it is in the middle of deliberation staff is ridiculously helpful and knowledgeable. STAFF COMMENTS/INFORMATIONAL ITEMS: 12.1 Public Hearing dates for future projects. CDD/Gubman congratulated Chair/Mahlke on her appointment and VC/Wolfe on his appointment. He welcomed incoming Commissioners Ken Mok and Naila Barlas. He thanked Chair/Mahlke for talking staff up about their knowledge; however, he apologized to confessing to having given the Commission some incorrect information. The Commissioners that were not at a prior meeting are actually eligible to vote on the minutes of that meeting. CDD/Gubman stated that the project plans by Jay Crawford were drafted by hand and not done on a CAD which is pretty old school and very impressive. CDD/Gubman said that the regularly scheduled March 22 meeting was canceled because three members of the City Council will be in Washington DC next week and voted to hold its March 15 meeting on March 22. As a result, the Planning Commission will go dark until April 12. The City Clerk asked if the Planning Commission could schedule the AB 1234 training on Tuesday, April 12. He said he would follow up with the Commissioners on that but at this point he believes there is business scheduled for the April 12 meeting and another date will have to be determined. CDD/Gubman pointed out that the Arbor Day event at Pantera Elementary School is actually Friday, April 29 instead of April 24 as indicated on the Calendar of Events. 11. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. MARCH 8, 2016 PAGE 9 PLANNING COMMISSION ADJOURNMENT: With no further business before the Planning Commission, Chair/Mahlke adjourned the regular meeting at 7:50 p.m. The foregoing minutes are hereby approved this 26th day of April, 2016. Attest: Respectfully Submitted, Greg Gubman Community Development Director j_ e nifei a I :e, Chairperson Agenda No. 6.5(b) MINUTES OF THE CITY OF DIAMOND BAR MEETING OF THE PLANNING COMMISSION April 26, 2016 CALL TO ORDER: Chair/Mahlke called the meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Mok led the Pledge of Allegiance. 1. ROLL CALL: Present: Commissioners Naila Barlas, Ken Mok, Vice Chair Raymond Wolfe and Chair/Jennifer Mahlke Absent: Commissioner Frank Farago Also present: Greg Gubman, Community Development Director; James Eggart, Assistant City Attorney; Grace Lee, Senior Planner; Natalie T. Espinoza, Assistant Planner; Mayuko (May) Nakjima, Associate Planner; Josue Espino, Contract Planner; and Stella Marquez, Administrative Coordinator. 2. MATTERS FROM THE AUDIENCEIPUBLIC COMMENTS: None 3. APPROVAL OF AGENDA: As presented 4. CONSENT CALENDAR: 4.1 Minutes of the Regular Meetinq of March 8, 2016 VC/Wolfe moved, C/Mok seconded to approve the Minutes of the Regular Meeting of March 8, 2016, as presented. Motion carried by the following Roll Call vote: AYES: NOES: ABSENT: 5. OLD BUSINESS: 6. NEW BUSINESS COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: None None Barlas, Mok, VC/Wolfe, Chair/Mahlke None Farago APRIL 26, 2016 PAGE 2 PLANNING COMMISSION 7. PUBLIC HEARING(S): 7.1 Development Review No. PL2015-395 — Under the authority of Diamond Bar Municipal Code Section 22.48, the property owner and applicant requested Development Review to construct a new 5,358 square foot, two-story single family residence with an attached 700 square foot, 3 -car garage and 780 square feet of porch/loggia/balcony area on a 52,708 gross square foot (1.21 gross acre) lot. The subject property is zoned Rural Residential (RR) with a consistent underlying General Plan land use designation of Rural Residential (RR). PROJECT ADDRESS: PROPERTY OWNER 24074 Falcons View Drive Diamond Bar, CA 91765 Ming Zhang 7930 Vandewater Street Eastvale, CA 92880 APPLICANT: Michael Hsiao 2063 S. Atlantic Boulevard #2D Monterey Park, CA 91754 CP/Espino presented staff's report, responded to neighboring residents' concerns during the presentation and recommended Planning Commission approval of Development Review No. PL2015-395, based on the Findings of Fact, and subject to the conditions of approval as listed within the Resolution. C/Mok commented if he understood correctly that the landscape for the north side of the property called for 18 dwarf strawberry trees that grow to a height of 8 to 12 feet. CP/Espino said that C/Mok was correct. The species is a compacta species and is an evergreen tree that will grow to a height at maturity between 8 and 12 feet. C/Mok asked if that 18 trees would afford the neighbors a bit of privacy and CP/Espino said C/Mok's assumption was correct. In addition, there was sensitivity to the root growth which is another reason this particular species was selected, not only to have a hedge from the view between neighbors but also not to encroach into the neighbor's property through root growth. There was also concern about view into the project property from the neighbor's pool area which slopes down significantly from the northerly neighbor's side. Chair/Mahlke opened the public hearing. With no one present who wished to speak on this matter, Chair/Mahlke closed the public hearing. APRIL 26, 2016 PAGE 3 PLANNING COMMISSION CDD/Gubman responded to VC/Wolfe's question during staff's report about the frontage of the property. Staff does not know how that lot layout came to be. It is almost like a spite strip the way it is configured. The good question that was raised was that segment of the neighbor's property that is in front of the subject property is not landscaped or maintained and it is likely because the shape of the lot would be unexpected and assumed to be part of the subject property. When this property is developed and the subject property is landscaped only within its property lines, that particular area will stand out. Staff expects that the Homeowners Association will then notice that there is something amiss and ultimately resolve the issue. Had the applicant been given permission to construct a circular drive it would have afforded the opportunity to landscape the area in question it as part of the project'prope rty. However, obviously it is a matter that will be deferred when it comes into view. Theresa, Board of Director, The Country Estates said her concern was that because she did not have the real visual of the plan and based on the schematic she wondered if it had a proper frontage of 100 feet, which is a design requirement for the HOA. Chair/Mahlke responded that the plans presented to the Commission for consideration this evening had the stamped approval from The Country Estates Architectural Committee. Typically, the Commission does not see a project unless it has the committee's approval. CP/Espino stated that the project frontage is approximately 149 feet. VC/Wolfe moved, Chair/Mahlke seconded, to approve Development Review No. PL2015-395, based on the Findings of Fact, and subject to the conditions of approval as listed within the Resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Barlas, Mok, VC/Wolfe, Chair/Mahlke NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Farago 7.2 Development Review and Tree Permit No. PL2015-550 — Under the authority of Diamond Bar Municipal Code Section 22.48 and 22.38, the applicant and property owner requested Development Review approval to demolish an existing single-family residence and construct a new 5,535 square -foot single-family residence with a 686 square foot garage on a 56,628 gross square foot (1.3 gross acre) lot. A Tree Permit is also requested to develop within the protected zone of one (1) protected coast live oak tree which is proposed to be preserved on the site. The subject property is zoned Rural Residential (RR) with a consistent underlying General Plan land use designation of Rural Residential (RR). APRIL 26, 2016 PAGE 4 PLANNING COMMISSION PROPERTY ADDRESS PROPERTY OWNER: APPLICANT: 2532 Indian Creek Road Diamond Bar, CA 91765 Christine Sun 2536 Blaze Trail Road Diamond Bar, CA 91765. Kai Chan 730 Adelyn Drive San Gabriel, CA 91775 AP/Nakjima presented staff's report and recommended Planning Commission approval of Development Review No. PL2015-550, based on the Findings of Fact, and subject to the conditions of approval as listed within the Resolution. C/Mok asked if the City or the homeowner is responsible for the display board in front of the property and AP/Nakjima responded that the applicant is responsible to post it within the proper timeframe. C/Mok said he noticed this afternoon that the display board is face down hanging from the fence. AP/Nakjima thanked C/Mok and said staff would advise the applicant. Chair/Mahlke opened the public hearing. Kai Chan, applicant and architect said that AP/Nakjima explained the project very clearly and that he was present to answer Commission questions. Chair/Mahlke felt the Arborists report was very well done. According to the report it is tree #92 that may potentially be impacted with "no greater than 14 feet." Who is in charge of making sure that happens once the project is under construction? AP/Nakjima responded that this project has a condition of approval and staff monitors the project to make sure those conditions are met during plan check. Prior to issuing permits, staff and the arborist will be onsite to make sure these conditions are met. C—hair/Mahike-closed the public hearing. C/Mok moved, C/Barlas seconded, to approve Development Review No. PL2015-550, based on the Findings of Fact, and subject to the conditions of approval as listed within the Resolution. Motion carried by the following Roll Call vote: APRIL 26, 2016 PAGE 5 PLANNING COMMISSION AYES: COMMISSIONERS: Barlas, Mok, VC/Wolfe, Chair/Mahlke NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Farago 7.3 Development Review and Minor Conditional Use Permit No. PL2015-47 — Under the authority of Diamond Bar Municipal Code Sections 22.48 and 22.56, the applicant and property owner requested Development Review approval to construct a 1,490 square foot single story addition to an existing 1,720 square foot, one-story single-family residence with an attached 420 square -foot garage on a 9,210 gross square foot lot 0.21 gross acres. A Minor Conditional Use Permit was requested to allow an addition over 50 percent of the existing square footage to an existing nonconforming structure with a side setback of six feet to the west (where 10 feet is required) and a nonconforming distance of 13' 9" to the structure on the adjacent property to the east (where 15 feet is required). The subject property is zoned Low Density Residential (RL) with an underlying General Plan land use designation of Low Medium Density Residential. PROJECT ADDRESS: PROPERTY OWNER APPLICANT: 1222 Calbourne Drive Diamond Bar, CA 91765 Connie Sun 4528 Pistache Lane Rosemead, CA 91776 Twen Ma 1955 Mount Olive Drive Bradbury, CA 91008 AP/Espinoza presented staff's report and recommended Planning Commission approval of Development Review and Minor Conditional Use Permit No. PL2015- 47, based on the Findings of Fact, and subject to the conditions of approval as listed with the resolution. Chair/Mahlke opened the public hearing. Twen Ma, applicant architect, explained that the first version of this project was a two-story addition. Within a 500 foot radius 56 percent of the buildings are two- story. However, because all of the surrounding homes are one-story they drastically redesigned the house, reduced the size to a single story and maintain the same style and elements. One enhancement was to replace the asphalt shingles with concrete shake roof tile which is appropriate to this ranch style home. The addition will allow for better support of the four family members. APRIL 26, 2016 PAGE 6 PLANNING COMMISSION Mr. Ma said he concurred with staff's report and were in agreement and would comply with all conditions and recommendations. VC/Wolfe said he was very impressed with how the improvements would fit on the property and still retain the side offsets. It appears to be a floor plan that will flow very well with 39.96 percent lot coverage. Mr. Ma did a greatjob in designing this project. C/Mok echoed VC/Wolfe's comments and added that he was sure the community and neighbors appreciated the applicant's flexibility in moving from the two-story plan to the single -story plan. Terry Fulner lives in the house to the north of the project and said he appreciates the applicant going from two -stories to one-story. From his perspective that is a big help. However, most of his back yard is against the neighbor's back yard and the new design shows a 10 -foot side yard between his property and the addition. He would prefer not to see RV's parked there and wanted to know if there would be landscaping or something else on the left side of the addition. AP/Espinoza responded that there is currently a concrete block wall with a gate and some landscaping in the area. She deferred to the architect and property owner. Mr. Ma responded that the design includes keeping the masonry block wall in place. Behind the wall it will be landscaped and the owner will most likely store their trash cans behind the gate. Chair/Mahlke closed the public hearing. VC/Wolfe moved, C/Mok seconded, to approve Development Review and Minor Conditional Use Permit No. PL2015-47, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Barlas, Mok, VC/Wolfe, Chair/Mahlke NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Farago Chair/Mahlke said it was a beautiful design, echoed previous comments and told Mr. Ma she appreciated his sensitivity to the neighbors. 7.4 Development Review and Tree Permit No. PL2015-03 — Under the authority of Diamond Bar Municipal Code Sections 22.48 and 22.38 the property owner and applicant requested Development Review to construct a new 10,853 square foot, multi -story single family residence with an attached 2,265 square foot garage on a 92,791 square foot (2.13 gross acre) lot. A Tree Permit was also requested to APRIL 26, 2016 PAGE 7 PLANNING COMMISSION remove three protected black walnut and 12 coast live oak trees and mitigate as required per Code: The subject property is zoned Rural Residential (RR) with a consistent underlying General Plan land use designation of Rural Residential (RR). PROJECT ADDRESS: PROPERTY OWNER: APPLICANT: 22431 Ridgeline Road Diamond Bar, CA 91765 Visanu and Radhika Chawla 22909 Lazy Trail Road Diamond Bar, CA 91765 Amat Tajudin EBTA Architects 17871 Mitchell North #150 Irvine, CA 92614 AP/Espinoza presented staff's report and recommended Planning Commission approval of Development Review and Tree Permit No. PL2015-03, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Chair/Mahlke opened the public hearing. Amat Tajudin, EBTA Architects, thanked staff for their collaboration through this arduous process. He is available to answer questions. Chair/Mahlke asked for clarification for the new Commissioners that money for the replacement trees is set aside in a special account during the plan process. AP/Espinoza explained that the Code allows for the trees to be planted onsite at a 3:1 ratio, or the applicant can pay the in lieu fees to the City's Parks and Facilities Development Fund so that trees can be planted on public property. C/Mok asked what the fees were per tree and AP/Espinoza explained that the fee per tree is based on information that the Community Services Director and the City's consultants determine for the cost of the tree and installation. The fee depends on what types of trees are available at that point in time, how big they are and how much they would cost from the nursery. Chair/Mahlke asked if once the money is put into the fund it is classified in a certain way or use and CDD/Gubman responded that the monies are not expressly earmarked for tree planting; however, as an ongoing process of planting vegetation and enhancing public spaces the offset is implied. The fund APRIL 26, 2016 PAGE 8 PLANNING COMMISSION is being infused with these monies and one can make a reasonable connection to the planting of trees along with other Community Services improvements. Cynthia Smith said she lives about a mile and one-half from the property and enjoys a very similar habitat on her property. Recently, something came to her attention that greatly concerns her. On a near acre oak woodland property, she has sighted protected and endangered birds including the California Gnatcatcher and Inyo California towhee which is on the list of endangered birds. It is nesting season and a migratory bird permit is needed. The trees that are being removed from the site are not separate trees, they are part of an oak woodland habitat. The entire oak woodland habitat that Diamond Bar is built upon is fragmented and hard to recognize. She displayed maps of the area and said that these are "contiguous habitats" where these trees depend on each other and are different from separate trees. Therefore, the entire living system of these trees is damaged when a parent tree is removed and since so many live oaks are being removed here with really no individual concern about the habitat she is very disturbed because she believes it continues to degrade the "wild" and living conditions in Diamond Bar. There is a mistake in the plan report which says that "the proposed tree permit states 8" diameter" and the actual PRC Code says 5 inches. Another consideration is the categorical exemption 15303 which does not apply when a project's in a sensitive environmental area and it impacts an environmental resource is a hazardous or critical concern - Code 15300.2c in the exemptions. This entire area is a "sensitive environmental region." In fact, it is part of the "wildlife corridor" and the various oak woodlands serpentine through Diamond Bar. These oak trees are called "communities". She suggested that the Council (Commission) consider the damaging of this habitat for the wildlife as well as, the continued degradation of oak woodlands in Diamond Bar. Mr. Tajudin responded to the speaker's comments as follows. The site is densely populated and this project speaks to less than 15 percent of•the site and includes trees at the street where the only buildable pad is located. The slope exceeds 2:1 for most of the site and the pad had to be created in the buildable area. The majority of the site will be retained and the owner would be happy to plant the trees back on site. AP/Espinoza displayed a map of the site and pointed out the location of the building pad. VC/Wolfe said he is not an Arborist; however, an Arborist's report has been provided to the Commission which he believes makes it incumbent upon the Commission to take the information provided by the Arborist. The applicant is correct in the fact that they are disturbing only a very small portion that actually abuts to a street as well as two already developed properties on either side. Therefore, he will accept the word of the Arborist in this conversation. He asked if there was a further requirement that needed to be met when endangered species were found to reside on the property. APRIL 26, 2016 PAGE 9 PLANNING COMMISSION CDD/Gubman stated that there was no evidence presented to staff that there are endangered species present. This is an infill lot which is located along a street frontage. It is an urbanized area that is surrounded by development. What the Commission heard was the opinion of an individual about a mile and a half away from this property and no evidence was presented to support the comments made and the project is in conformance with the requirements set forth in the Code for removal of protected trees. The Code expressly identifies coast live oaks as protected trees and sets forth the mitigation requirements when a protected tree is impacted by development. More generally, development and urbanization of an area is going to involve the tradeoff of habitat value of the natural ecology and the process that is set forth through the Development Review procedures and the requirements for addressing situations involving protected trees is defined in those procedures which have been followed. Based on that and a lack of any evidence that there is habitat, staff has no basis to change its recommendation. VC/Wolfe said the Commission heard about a potential discrepancy between the size of the trunk diameter and whether it is 8" as recommended by the Arborist or whether it is supposed to be something less such as 5" as stated by the speaker. CDD/Gubman said what he heard was that the Public Resources Code was referenced within the context of the 5" caliper so if there is a reference to some other criteria that establishes an impact to a protected tree, that is not the Diamond Bar codified standard. Any oak tree that has an 8" caliper is considered a "protected" tree. Regardless, the mitigation is based on what the code sets forth and the Arborist's report provided the survey to provide the documentation that led to the mitigation ratios. VC/Wolfe congratulated the applicant. He felt it would be a gorgeous house and appreciated the applicant working with staff to get through the number of issues described. C/Barlas said she visited the site and considering the size of the lot, there will be a lot of trees left. It is a beautiful home and a beautiful design. Chair/Mahlke closed the public hearing. VC/Wolfe moved, C/Barlas seconded, to approve Development Review and Tree Permit No. PL2015-03, based on the Findings of Fact, and subject to the conditions of approval as listed within the draft resolution. Motion carried by the following Roll Call vote: APRIL 26, 2016 PAGE 10 PLANNING COMMISSION AYES: COMMISSIONERS: Barlas, Mok, VC/Wolfe, Chair/Mahlke NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Farago 8. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: None STAFF COMMENTSlINFORMATIONAL ITEMS: 9.1 Development Review No. PL2015-201 — Notification of minor modification to previously approved project. AP/Nakjima stated that the owner would like to add square footage and balcony areas within the existing footprint and this memorandum is provided to the Commission to show that the project is still in substantial conformance with the Planning Commission's approved plans. With this item, staff is inviting feedback and concerns Commissioners might have. AP/Nakjima responded to Chair/Mahlke that this project was approved by the Planning Commission in the summer of 2015. CDD/Gubman stated that for the sake of transparency he is notifying the Commission that he has made an administrative decision to approve this modification. The applicant is essentially infilling a horseshoe in the building footprint in the back of the house. It does not appear to have any effect on the design that is visible from any public vantage points. 9.2 Public Hearing dates for future projects. CDD/Gubman stated that the next regularly scheduled Planning Commission meeting date is May 10 for which there is no business pending so the meeting will be canceled, which means that the next Planning Commission will be on May 24, 2016. At that time, there are at least three projects slated for the agenda. Two of .the projects are very close to projects in The Country that the Planning Commission reviewed this evening on Falcons View and Indian Creek directly next door or across the street. Also, there is a single-family residential addition on Morning Canyon and staff will bring its annual report on the Capital Improvement Program for upcoming Fiscal Year 2016-17. State law requires that the Planning Commission make a Finding of General Plan Consistency, finding that the Capital Improvement Program is consistent with the City's General Plan. PWD/Liu will be present that evening to address any questions the Commission may have on projects that are listed as part of the CIP bundle. APRIL 26, 2016 PAGE 11 PLANNING COMMISSION CDD/Gubman further stated that staff has gone through the RFP, interview and vetting process for a General Plan update consultant and plan to present its recommendation for a consultant to execute a consulting services agreement to the City Council at its May 17 meeting. Additional details on the selected consultant, budget, scope of work, etc. will be provided in staff's report to the City Council. 10. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. Chair/Mahlke noted Arbor Day and Memorial Day. ADJOURNMENT: With no further business before the Planning Commission, Chair/Mahlke adjourned the regular meeting at 8:13 p.m. The foregoing minutes are hereby approved this 24th day of May, 2016. Attest: Respectfully Submitted, Greg Gubman Community Development Director AnifeM%e, Chairperson CITY COUNCIL Agenda # 6 .6 Meeting Date: June 7, 2016 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Mana TITLE: Ratification of Check Register dat d May 12, 2016 through June 2, 2016 totaling $1,565,222.42. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $1,565,222.42 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated May 12, 2016 through June 2, 2016 for $1,565,222.42 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Tricia Negron Accounting Technician Attachments: Affidavit and Check Register — 05/12/16 through 06/02/16. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated May 12, 2016 through June 2, 2016 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $1,331,050.62 Comm Org Support Fund $2,200.00 Prop A - Transit Fund $98,554.73 Prop C - Transit Tax Fund $27,665.85 Intergrated Waste Management Fund $15,977.61 Comm Dev Block Grant Fund $15,683.60 LLAD 38 Fund $19,927.32 LLAD 39 Fund $17,318.94 LLAD 41 Fund $8,100.54 Used Motor Oil Bilk Grt $3,521.45 Beverage Ctnr Recy Grant $2,157.20 Capital Imp Projects Fund $20,492.94 Equip Maint/Rept Fund $2,571.62 $1,565,222.42 Signed: Dianna Honeywell Finance Director SUNGARD PENTAMATION INC DATE: 06/02/2016 CITY OF DIAMOND BAR TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160512 00:00:00.000' and 120160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND EQ RENTAL -CITY B/DAY CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 116392 05/12/16 AIPARTYR Al PARTY RENTALS 0015350 10100 116392 05/12/16 AIPARTYR Al PARTY RENTALS 0015350 TOTAL CHECK 500.00 10100 116393 05/12/16 ALVAALEJ ALEJANDRA ALVARADO 001 10100 116394 05/12/16 AMERICAS AMERICAN CAB LLC 1135553 10100 116395 05/12/16 AYSOBU12 AYSO BOYS U12 0015350 10100 116395 05/12/16 AYSOBU12 AYSO BOYS U12 0015350 TOTAL CHECK 239.20 10100 116396 05/12/16 AYSOGU12 AYSO GIRLS U12 0015350 10100 116396 05/12/16 AYSOGU12 AYSO GIRLS U12 0015350 TOTAL CHECK 193.32 10100 116397 05/12/16 BAXTERSF BAXTER'S FRAME WORKS AND 0014095 10100 116398 05/12/16 BEEREMOV BEE REMOVERS 0015340 10100 116399 05/12/16 BENMEADO BEN MEADOWS 0015340 10100 116400 05/12/16 BERGMEIE RENATE BERGMEIER 001 10100 116401 05/12/16 13ISHOPJO JOHN E BISHOP 0015350 10100 116402 05/12/16 EST730 BOY SCOUT TROOP 730 0015350 10100 116402 05/12/16 EST730 BOY SCOUT TROOP 730 0015350 10100 116402 05/12/16 BST730 BOY SCOUT TROOP 730 0015350 TOTAL CHECK 239.20 10100 116403 05/12/16 BST777 BOY SCOUT TROOP 777 0015350 10100 116403 05/12/16 BST777 BOY SCOUT TROOP 777 0015350 TOTAL CHECK 129.00 10100 116404 05/12/16 BREAUXKA KATHY BREAUX 0015350 10100 116405 05/12/16 CAMPOSRU RUDOLFO CAMPOS 001 10100 116406 05/12/16. CARNEVAL VICTORIA CARNEVALE 001 10100 116407 05/12/16 CHANGFA FA CHANG 001 10100 116408 05/12/16 CHAPARRA CHAPARRAL MIDDLE SCHOOL 0015350 10100 116408 05/12/16 CHAPARRA CHAPARRAL MIDDLE SCHOOL 0015350 TOTAL CHECK 400.00 10100 116409 05/12/16 CHEEMAJA JAGTAR CHEEMA 001 10100 116410 05/12/16 CHOWMICK MICKY CHOW 001 10100 116411 05/12/16 CRRISTIN CHRISTIAN LIFE CENTER 0015350 PAGE NUMBER: I ACCTPA21 -----DESCRIPTION------ SALES TAX AMOUNT EQ RENTAL -CITY B/DAY 0.00 210.04 EQ RENTAL -CITY B/DAY 0.00- 13,694.47 0.00 13,904.51 FACILITY REFUND -DBC 0.00 500.00 DIAMOND RIDE SVCS -MAR 0.00 26,564.75 PROCEEDS -CITY B/DAY 0.00 239.20 PROCEEDS -CITY B/DAY 0.00 239.20 0.00 478.40 PROCEEDS -CITY B/DAY 0.00 239.20 PROCEEDS -CITY B/DAY 0.00 239.20 0.00 478.40 SUPPLIES-P/INFO 0.00 193.32 BEE REMOVAL-S/CYN 0.00 115.00 SUPPLIES -PARKS 0.00 326.26 RECREATION REFUND 0.00 33.00 CONTRACT CLASS -SPRING 0.00 232.20 FOOD REIMB-CITY B/DAY 0.00 34.00 PROCEEDS -CITY B/DAY 0.00 239.20 PROCEEDS -CITY B/DAY 0.00 239.20 0.00 512.40 PROCEEDS -CITY B/DAY 0.00 239.20 PROCEEDS -CITY B/DAY 0.00 239.20 0.00 478.40 CONTRACT CLASS -SPRING 0.00 129.00 FACILITY REFUND-HRTGE 0.00 200.00 RECREATION REFUND 0.00 33.00 FACILITY REFUND -DBC 0.00 350.00 PROCEEDS -CITY B/DAY 0.00 239.20 PROCEEDS -CITY B/DAY 0.00 239.20 0.00 478.40 FACILITY REFUND -DBC 0.00 400.00 RECREATION REFUND 0.00 87.00 PROCEEDS -CITY S/DAY 0.00 239.20 SUNGARD PENTAMATION INC PAGE NUMBER: 2 DATE: 06/02/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160512 00:00:00.000' and '20160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 116411 05/12/16 CHRISTIN CHRISTIAN LIFE CENTER 0015350 PROCEEDS -CITY B/DAY 0.00 239.20 TOTAL CHECK 0.00 478.40 10100 116412 05/12/16 COMNIDEVE COMMUNITY DEVELOPMENT CO 125 HIP LOAN REPAYMENT 0.00 9,970.00 10100 116413 05/12/16 CCLS CONFUCIUS CHINESE LANGUA 0015350 PROCEEDS -CITY B/DAY 0.00 239.20 10100 116413 05/12/16 CCLS CONFUCIUS CHINESE LANGUA 0015350 PROCEEDS -CITY B/DAY 0.00 239.20 10100 116413 05/12/16 CCLS CONFUCIUS CHINESE LANGUA 0015350 PROCEEDS -CITY B/DAY 0.00 239.20 TOTAL CHECK 0.00 717.60 10100 116414 05/12/16 CUBS788 CUB SCOUT PACK #788 0015350 PROCEEDS -CITY B/DAY 0.00 239.20 10100 116415 05/12/16 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 LEGAL SVCS -MAR 2016 0.00 8,220.03 10100 116416 05/12/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 15-2255 0.00 741.15 10100 116416 05/12/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PRCF.SVCS-PR 15-2255 0.00 15,161.00 10100 116416 05/12/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 15-2255 0.00 2,728.98 10100 116416 05/12/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 15-2255 0.00 4,117.50 10100 116416 05/12/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 15-2255 0.00 5,987.50 10100 116416 05/12/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 15-2255 0.00 1,077.75 10100 116416 05/12/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-EN 10-715 0.00 200.00 10100 116416 05/12/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -EN 10-715 0.00 36.00 10100 116416 05/12/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 15-2255 0.00 -2,728.98 10100 116416 05/12/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 15-2255 0.00 -1,077.75 10100 116416 05/12/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 15-2255 0.00 -741.15 10100 116416 05/12/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -EN 10-715 0.00 -36.00 TOTAL CHECK 0.00 25,466.00 10100 116417 05/12/16 HALLFORE DAVID EVANS AND ASSOCIAT 0015510 PROF.SVCS-INSPECTIONS 0.00 420.00 10100 116417 05/12/16 HALLFORE DAVID EVANS AND ASSOCIAT 0015510 PROF.SVCS-INSPECTION 0.00 1,457.50 10100 116417 05/12/16 HALLFORE DAVID EVANS AND ASSOCIAT 0015551 PROF.SVCS-PLAN CHECK 0.00 854.23 TOTAL CHECK 0.00 2,731.73 10100 116418 05/12/16 DENNISCA CAROL A DENNIS 0015310 PROF.SVCS-P & R COMM 0.00 100.00 10100 116418 05/12/16 DENNISCA CAROL A DENNIS 0014030 PROF -SVCS -CC MTG 0.00 250.00 TOTAL CHECK 0.00 350.00 10100 116419 05/12/16 DBMAINTE DH MAINTENANCE 0015333 ADDL MAINT-DBC 0.00 500.00 10100 116420 05/12/16 DBBL DIAMOND BAR BREAKFAST LI 0015350 PROCEEDS -CITY B/DAY 0.00 239.20 10100 116420 05/12/16 DBBL DIAMOND BAR BREAKFAST LI 0015350 PROCEEDS -CITY B/DAY 0.00 239.20 TOTAL CHECK 0.00 478.40 10100 116421 05/12/16 DBHIGHSC DIAMOND BAR HIGH SCHOOL 001 FACILITY REFUND -DBC 0.00 350.00 10100. 116421 05/12/16 DBHIGHSC DIAMOND BAR HIGH SCHOOL 001 FACILITY REFUND -DBC 0.00 40.00 TOTAL CHECK 0.00 390.00 10100 116422 05/12/16 DBHSHOPE DIAMOND BAR HIGH SCHOOL 0015350 PROCEEDS -CITY B/DAY 0.00 239.20 10100 116422 05/12/16 DBHSHOPE DIAMOND BAR HIGH SCHOOL 0015350 PROCEEDS -CITY B/DAY 0.00 239.20 TOTAL CHECK 0.00 478.40 10100 116423 05/12/16 DBHSLEOC DIAMOND BAR HIGH SCHOOL 0015350 PROCEEDS -CITY B/DAY 0.00 239.20 SUNGARD PENTAMATION INC DATE: 06/02/2016 CITY OF DIAMOND BAR TIME: -14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: tsansact.ck_date between 120160512 00:00:00.000' and '20160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 PAGE NUMBER: 3 ACCTPA21 -----DESCRIPTION------ SALES TAX AMOUNT PROCEEDS -CITY B/DAY 0.00 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 116423 05/12/16 DBHSLEOC DIAMOND BAR HIGH SCHOOL 0015350 TOTAL CHECK 49.95 10100 116424 05/12/16 DBMOBIL DIAMOND BAR MOBIL 5205554 10100 116424 05/12/16 DEMOBIL DIAMOND BAR MOBIL 5205554 10100 116424 05/12/16 DBMOBIL DIAMOND BAR MOBIL 5205310 10100 116424 05/12/16 DBMOBIL DIAMOND BAR MOBIL 5205554 TOTAL CHECK 0.00 239.20 10100 116425 05/12/16 DBUCC DIAMOND BAR UNITED CHURC 0015350 10100 116426 05/12/16 DBWOMANS DIAMOND BAR WOMAN'S CLUB 0015350 10100 116427 05/12/16 DBAAUW DIAMOND BAR/WALNUT AAUW 0015350 10100 116428 05/12/16 DIVEPRIN DIVERSIFIED PRINTERS 0014095 10100 116429 05/12/16 DURANNIC NICOLE DURAN 0015350 10100 116430 05/12/16 ECOFERTI ECOFERT INC 0015340 10100 116431 05/12/16 EDD EMPLOYMENT DEVELOPMENT D 0014060 10100 116432 05/12/16 ESTRADAN NELLIE ESTRADA 001 10100 116433 05/12/16 EXCELLAN EXCEL LANDSCAPE INC 0015340 10100 116433 05/12/16 EXCELLAN EXCEL LANDSCAPE INC 1415541 10100 116433 05/12/16 EXCELLAN EXCEL LANDSCAPE INC 1385538 10100 116433 05/12/16 EXCELLAN EXCEL LANDSCAPE INC 1395539 10100 116433 05/12/16 EXCELLAN EXCEL LANDSCAPE INC 0015340 10100 116433 05/12/16 EXCELLAN EXCEL LANDSCAPE INC 1385538 10100 116433 05/12/16 EXCELLAN EXCEL LANDSCAPE INC 1385538 10100 116433 05/12/16 EXCELLAN EXCEL LANDSCAPE INC 1385536 10100 116433 05/12/16 EXCELLAN EXCEL LANDSCAPE INC 1415541 TOTAL CHECK SUPPLIES -RD MAINT 0.00 1OL00 116434 05/12/16 FOOTBUIL FOOTHILL BUILDING MATERI 0014440 10100 116434 05/12/16 FOOTBUIL FOOTHILL BUILDING MATERS 0014440 TOTAL CHECK FACILITY REP UND-PNTRA 0.00 10100 116435 05/12/16 GST4454 GIRL SCOUT TROOP 4454 0015350 10100 116436 05/12/16 GONZASAN SANDRA GONZALEZ 001 10100 116437 05/12/16 GRM GRM INFORMATION MNGMNT S 0014030 10100 116438 05/12/16 GRUNDYDA DAVID J. GRUNDY 0015350 10100 116439 05/12/16 GURNEYSA SARAH GURNEY 001 10100 116440 05/12/16 HARDYHAR HARDY & HARPER INC 0015554 10100 116440 05/12/16 HARDYHAR HARDY & HARPER INC 0015554 PAGE NUMBER: 3 ACCTPA21 -----DESCRIPTION------ SALES TAX AMOUNT PROCEEDS -CITY B/DAY 0.00 239.20 0.00 478.40 VEH MAINT-P/WORKS 0.00 49.95 VEH MAINT-P/WORKS 0.00 49.95 VEH MAINT-COMM SVCS 0.00 49.95 VEH MAINT-P/WORKS 0.00 632.17 0.00 782.02 PROCEEDS -CITY B/DAY 0.00 239.20 PROCEEDS -CITY B/DAY 0.00 239.20 PROCEEDS -CITY B/DAY 0.00 239.20 PRINT SVCS-DBCONNEC 0.00 8,493.00 D.J. SVCS -SCHOOL INC 0.00 500.00 FERTIGATION SVCS -APR 0.00 290.00 UNEMPLYMT CHRGS-1 OUR 0.00 4,267.00 RECREATION REFUND 0.00 33.00 MONTHLY LNDSCP-PARK 0.00 325.00 MONTHLY LNDSCP-#41 0.00 4,143.87 MONTHLY LNDSCP-#38 0.00 10,848.00 MONTHLY LNDSCP-#39 0.00 11,610.95 ADDL MAINT-PARKS 0.00 11.25 ADDL MAINT-DIST 38 0.00 101.35 ADDL MAINT-DIST 38 0.00 125.08 ADDL MAINT-DIST 38 0.00 166.13 ADDL MAINT-DIST 41 0.00 198.74 0.00 27,530.37 SUPPLIES -RD MAINT 0.00 427.72 SUPPLIES -RD MAINT 0.00 314.68 0.00 742.40 PROCEEDS -CITY B/DAY 0.00 239.20 FACILITY REP UND-PNTRA 0.00 100.00 SHREDDING SVCS-C/CLRK 0.00 264.00 P & R COMM -APR 28 0.00 45.00 RECREATION REFUND 0.00 40.00 ROAD PAVEMENT MAINT 0.00 54,247.00 REPAIRS -SIDEWALK MAR 0.00 46,858.90 SUNGARD PENTAMATION INC DATE: 06/02/2016 CITY OF DIAMOND BAR TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120160512 00:00:00.000' and '20160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND AMOUNT CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION TOTAL CHECK 149.77 10100 116441 05/12/16 DISPLAYA SHIRLEY HELMER 0015350 10100 116442 05/12/16 HERNALIN ALINA HERNANDEZ 001 10100 116443 05/12/16 HERNDONL LEW HERNDON 0015350 10100 116444 05/12/16 HINESNAN NANCY HINES 001 10100 116445 05/12/16 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015340 10100 116446 05/12/16 HSIEHKIM KIM HSIEH 0015350 10100 116447 05/12/16 SUSTAINA HULS ENVIRONMENTAL MANAG 1155515 10100 116448 05/12/16 JIMEJUAN JUAN CARLOS JIMENEZ 1255215 10100 116449 05/12/16 JOHNSONK KEITH JOHNSON 0015350 10100 116450 05/12/16 KNICHTSO KNIGHTS OF COLUMBUS 0015350 10100 116451 05/12/16 KUNGJACK JACKIE KUNG 001 10100 116452 05/12/16 LEEJULIA JULIA LEE 001 10100 116452 V 05/12/16 LEEJULIA JULIA LEE 001 TOTAL CHECK 0.00 66.00 10100 116453 05/12/16 LICHAO CHAO LI 001 10100 116454 05/12/16 LIANGBEN BENNY LIANG 0015350 10100 116455 05/12/16 LBCF LONG BEACH COMMUNITY FOU 0114010 10100 116456 05/12/16 LMSLC LORBEER MIDDLE SCHOOL LE 0015350 10100 116456 05/12/16 LMSLC LORBEER MIDDLE SCHOOL LE 0015350 TOTAL CHECK T/CONTROL DBHS-MAR 0.00 10100 116457 05/12/16 LASHERIF LOS ANGELES COUNTY SHERI 0014411 10100 116457 05/12/16 LASHERIF LOS ANGELES COUNTY SHERI 0014411 10100 116457 05/12/16 LASHERIF LOS ANGELES COUNTY SHERI 0014411 10100 116457 05/12/16 LASHERIF LOS ANGELES COUNTY SHERI 0014411 10100 116457 05/12/16 LASHERIF LOS ANGELES COUNTY SHERI 0014411 TOTAL CHECK VEH MAINT-P/WORKS 0.00 10100 116458 05/12/16 MCCOYMIL MCCOY MILLS FORD 5205554 10100 116459 05/12/16 MCECORPO MCE CORPORATION 0015554 10100 116459 05/12/16 MCECORPO MCE CORPORATION 0015554 10100 116459 05/12/16 MCECORPO MCE CORPORATION 0015554 10100 116459 05/12/16 MCECORPO MCE CORPORATION 0015554 TOTAL CHECK 16.491.31 PAGE NUMBER: 4 ACCTPA21 -----DESCRIPTION------ SALES TAX AMOUNT 0.00 101,105.90 SUPPLIES -CONCERTS 0.00 149.77 FACILITY REFUND -DBC 0.00 550.00 P & R COMM -APR 28 0.00 45.00 RECREATION REFUND 0.00 80.00 SUPPLIES -PARKS 0.00 1,016.82 P & R COMM -APR 26 0.00 45.00 REVIEW-VVS ANNL REPRT 0.00 770.00 CDBG PROG-21305 TAMBO 0.00 4,750.00 D.S. SVCS -SR DANCE 0.00 350.00 FOOD REIMB-CITY B/DAY 0.00 340.00 FACILITY REFUND -DEC 0.00 100.00 RECREATION REFUND 0.00 104.00 RECREATION REFUND 0.00 -104.00 0.00 0.00 RECREATION REFUND 0.00 66.00 P & R COMM -APR 28 0.00 45.00 COMM ORG SUPPORT FUND 0.00 1,500.00 PROCEEDS -CITY B/DAY 0.00 239.20 PROCEEDS -CITY B/DAY 0.00 239.20 0.00 478.40 T/CONTROL DBHS-MAR 0.00 1,008.47 CALVARY CHAPEL -MAR 16 0.00 7,468.11 ST SWEEPER -MAR 16 0.00 661.84 STAR PROG-MAA 16 - 0.00 8,173.33 CONTRACT SVCS -MAR 16 0.00 466,444.83 0.00 483,756.58 VEH MAINT-P/WORKS 0.00 388.83 VEGETATION CONTROL 0.00 11,915.09 RIGHT OF WAY MAINT 0.00 2,128.18 ADDL MAINT SVCS -5K RN 0.00 1,063.48 STORM DRAIN MAINT 0.00 1,384.56 0.00 16.491.31 SUNGARD PENTAMATION INC PAGE NUMBER: 5 DATE: 06/02/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160512 00:00:00.000' and '20160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 116460 05/12/16 MIGLIACC RENATO MIGLIACCIO 0015350 CONTRACT CLASS -SPRING 0.00 57.60 10100 116461 05/12/16 NEOPOST NEOPOST USA, INC 0014090 POSTAGE MCHN MAINT 0.00 706.32 10100 116461 05/12/16 NEOPOST NEOPOST USA, INC 0014090 SUPPLIES -MAILING MCHN 0.00 271.65 TOTAL CHECK 0.00 977.97 10100 116462 05/12/16 NESTLEPU NESTLE PURE LIFE DIRECT 0015333 EQ RENTAL -DBC 0.00 11.98 10100 116462 05/12/16 NESTLEPU NESTLE PURE LIFE DIRECT 0015333 SUPPLIES -WATER DEC 0.00 57.23 TOTAL CHECK 0.00 69.21 10i00 116463 05/12/16 NINYOMOO NINYO & MOORE INC 001 CONSULTANT SVCS -GRAND 0.00 714.00 10100 116464 05/12/16 PICKSYLV SYLVIA PICKARD 001 RECREATION REFUND 0.00 66.00 10100 116465 05/12/16 QUINMARI MARITZA QUINTANILLA 001 FACILITY REFUND -DHC 0.00 400.00 10100 116466 05/12/16 RKACONSU RKA CONSULTING GROUP 0015220 BLDG & SFTY SVCS -MAR 0.00 35,579.82 10100 116467 05/12/16 ROSIERJE JENNY ROSIER 001 RECREATION REFUND 0.00 66.00 10100 116468 05/12/16 ROTARYWV ROTARY CLUB OF WALNUT VA 0015350 PROCEEDS -CITY B/DAY 0.00 239.20 10100 116468 05/12/16 ROTARYWV ROTARY CLUB OF WALNUT VA 0015350 PROCEEDS -CITY B/DAY 0.00 239.20 10100 116468 05/12/16 ROTARYWV ROTARY CLUB OF WALNUT VA 0015350 PROCEEDS -CITY B/DAY 0.00 239.20 10100 116468 05/12/16 ROTARYWV ROTARY CLUB OF WALNUT VA 0015350 PROCEEDS -CITY B/DAY 0.00 239.20 TOTAL CHECK 0.00 956.80 10100 116469 05/12/16 RUNGPIPA JAYNE RUNGPIPAT 001 FACILITY REFUND-S/CYN 0.00 50.00 10100 116470 05/12/16 SABAHAME HAMEED SABA 001 RECREATION REFUND 0.00 48.00 10100 116471 05/12/16 SENGMARL MARLENE SENG 001 RECREATION REFUND 0.00 33.00 10100 116472 05/12/16 SMARTFIN SMART & FINAL 0015350 SUPPLIES -SR BINGO 0.00 90.34 10100 116472 05/12/16 SMARTFIN SMART & FINAL 0015350 SUPPLIES -SR BINGO 0.00 117.00 10100 116472 05/12/16 SMARTFIN SMART & FINAL 0015350 SUPPLIES -CITY B/DAY 0.00 518.35 TOTAL CHECK 0.00 725.69 10100 116473 05/12/16 SOCALSAN SO CAL INDUSTRIES 0015350 EQ RENTAL -CITY B/DAY 0.00 1,109.00 10100 116474 05/12/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 2,520.86 10100 116474 05/12/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 523.10 10100 116474 05/12/16 SCE SOUTHERN CALIFORNIA =IS 0015510 ELECT SVCS-T/CONTROL 0.00 352.43 10100 116474 05/12/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 371.05 10100 116474 05/12/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 783.22 10100 116474 05/12/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 127.67 10100 116474 05/12/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 128.69 10100 116474 05/12/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 134.73 10100 116474 05/12/16 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS -DIST 38 0.00 53.64 10100 116474 05/12/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 200.64 10100 116474 05/12/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 202.48 10100 116474 05/12/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 204.95 SUNGARD PENTAMATION INC - PAGE NUMBER: 6 DATE: 06/02/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: tYansaCt.Ck_date between '20160512 00:00:00.000' and 120160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 116474 05/12/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 163.37 10100 116474 05/12/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 342.33 TOTAL CHECK 0.00 6,129.36 10100 116475 05/12/16 SPARKLET SPARKLETTS 0015340 SUPPLIES-WATER S/CYN 0.00 14.98 10100 116475 05/12/16 SPARKLET SPARKLETTS 0015340 EQ RENTAL-S/CYN 0.00 12.00 10100 116475 05/12/16 SPARKLET SPARKLETTS 0015340 ENERGY SURCHARGE 0.00 1.80 TOTAL CHECK - 0.00 28.78 10100 116476 05/12/16 SRIBOONW IRENE SRIBOONWONG 001 RECREATION REFUND 0.00 40.00 10100 116477 05/12/16 STDENISC ST DENIS CATHOLIC COMMUN 0015350 PROCEEDS-CITY B/DAY 0.00 239.20 10100 116478 05/12/16 STDENISI ST DENIS ITALIAN CATHOLI 0015350 PROCEEDS-CITY B/DAY 0.00 239.20 10100 116479 05/12/16 STDENISK ST DENIS KNIGHTS OF COLU 0015350 PROCEEDS-CITY B/DAY 0.00 239.20 10100 116479 05/12/16 STDENISK ST DENIS KNIGHTS OF COLU 0015350 PROCEEDS-CITY 8/DAY 0.00 239.20 10100 116479 05/12/16 STDBNISK ST DENIS KNIGHTS OF COLU 0015350 PROCEEDS-CITY B/DAY 0.00 239.20 TOTAL CHECK 0.00 717.60 10100 116480 05/12/16 STEWARTK KIM STEWART 001 RECREATION REFUND 0.00 160.00 10100 116481 05/12/16 SULAKHEM MANISHA SULAKHE 0015350 P & R COMM-APR 28 0.00 45.00 10100 116482 05/12/16 SUNROGER ROGER SUN 001 FACILITY REFUND-PNTRA 0.00 100.00 10100 116483 05/12/16 TAGARAOJ JOSHUA TACARAO 001 FACILITY REFUND-REAGA 0.00 50.00 10100 116484 05/12/16 TERRYBER TERRYBERRY 0014060 SERVICE PIN-H/R 0.00 871.77 10100 116485 05/12/16 THESTANE THE STANLEY LOUIS COMPAN 0015333 MAINT SVCS-DSC 0.00 120.00 10100 116485 05/12/16 THESTANE THE STANLEY LOUIS COMPAN 0015333 MAINT SVCS-DBC 0.00 249.00 TOTAL CHECK 0.00 369.00 10100 116486 05/12/16 JACKSONS TRADITIONAL AUTO SUPPLY 5205310 VEH MAINT-COMM SVCS 0.00 61.50 10100 116487 05/12/16 VALLEYCR VALLEY CREST LANDSCAPE M 0015340 ADDL MAINT-S/CYN PK 0.00 507.20 10100 116488 05/12/16 VERTREES THERESA VERTREES 001 FACILITY REFUND-S/CYN 0.00 50.00 10100 116489 05/12/16 WVEF WALNUT VALLEY EDUCATIONA 001 FACILITY REFUND-DBC 0.00 1,000.00 10100 - 116490 05/12/16 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES-CITY HALL 0.00 772.89 10100 116491 05/12/16 XIELINGS LING SHUANG XIE 001 RECREATION REFUND 0.00 325.00 10100 116492 05/12/16 ZDYBELVI VIRGINA ZDYBEL 001 FACILITY REFUND-HRTGE 0.00 200.00 10100 116495 05/19/16 AARP AARP 0015350 AARP MATURE DRIVING 0.00 75.00 10100 116496 05/19/16 ACCESSCO ACCESS CONTROL SECURITY 0015333 SECURITY GUARD SVCS 0.00 1,504.10 SUNGARD PENTAMATIION INC DATE: 06/02/2016 CITY OF DIAMOND BAR TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160512 00:00:00.000' and '20160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND 116507 CASH ACCT CHECK NO ISSUE IT VENDOR NAME FOND/DIVISION 10100 116497 05/19/16 ACORNMED ACORN MEDIA 0014093 10100 116498 05/19/16 ALLCITYM ALL CITY MANAGEMENT SERV 0014411 10100 116498 05/19/16 ALLCITYM ALL CITY MANAGEMENT SERV 0014411 10100 116498 05/19/16 ALLCITYM ALL CITY MANAGEMENT SERV 0014411 10100 116498 05/19/16 ALLCITYM ALL CITY MANAGEMENT SERV 0014411 TOTAL CHECK 116507 10100 10100 116499 05/19/16 AMIRAZOD GHOLAM R AMIRAZODI 0015510 10100 116500 05/19/16 ARCIMAGI ARC IMAGING RESOURCES 0014070 10100 116501 10100 116502 10100 116503 10100 116503 TOTAL CHECK 10100 116504 10100 116505 10100 116505 TOTAL CHECK 10100 116506 10100 116506 TOTAL CHECK 10100 116507 10100 116507 10100 116507 10100 116507 10100 116507 10100 116507 10100 116507 10100 116507 10100 116507 10100 116507 10100 116507 10100 116507 10100 116507 10100 116507 10100 116507 10100 116507 10i00 116507 10100 116507 TOTAL CHECK 05/19/16 SENESYST BENESYST 0014060 05/19/16 BERNALIR IRENE BERNAL 001 05/19/16 CAWATERS CALIFORNIA WATERS LLC 0015333 05/19/16 CAWATERS CALIFORNIA WATERS LLC 0015333 05/19/16 CASTLEPA CASTLE PARK 0015350 05/19/16 CDW-G CDW GOVERNMENT 0014070 05/19/16 CDW-G CDW GOVERNMENT 0014070 05/19/16 CHICAGOT CHICAGO TITLE 1255215 05/19/16 CHICAGOT CHICAGO TITLE 1255215 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 05/19/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 10100 116508 05/19/16 DAYNITEC DAY & NITE COPY CENTER 001 -----DESCRIPTION------ SALES TAX STORAGE ROOM RACKS CROSSING GUARD SVCS CROSSING GUARD SVCS CROSSING GUARD SVCS CROSSING GUARD SVCS CONSULTANT SVCS -5/6 PPTNTER-METER FLEX ADMIN SVCS FACILITY REFUND-S/CYN WATER ELEMENT MAINT WATER ELEMENT MAINT EXCURSION -DAY CAMP ANNL MAINT SVCS-I.T. SUPPLIES-I.T. HIP PROG-TITLE REPORT HIP PROG-TITLE REPORT PROF.SVCS-FPL 13-229 PROF.SVCS-PL 15-048 PROF -SVCS -FPL 13-229 ADMIN FEE -FPL 13-229 ADMIN FEE -PL 15-048 ADMIN FEE -PL 14-579 PROF.SVCS-PL 15-528 PROF.SVCS-PL 12-164 ADMIN FEE -FPL 13-229 PROF.SVCS-PL 14-579 ADMIN FEE -FPL 13-229 ADMIN FEE -FPL 13-229 ADMIN FEE -PL 15-046 ADMIN FEE -PL 14-579 ADMIN FEE-PL12-164 ADMIN FEE -PL 15-528 ADMIN FEE -PL 15-528 ADMIN FEE-PL12-164 PRINT SVCS -PR 15-2255 Ert 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0:00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PAGE NUMBER: 7 ACCTPA21 AMOUNT 140.13 3,946.23 7,430.09 7,532.01 7,888.28 26,796.61 3,276.00 8.40 100.00 50.00 380.00 380.00 760.00 1,855.02 1,310.75 598.41 1,909.16 15.00 18.00 33.00 1,531.84 815.21 3,598.10 647.66 146.74 50.40 240.00 262.50 275.73 280.00 -647.66 -275.73 -146.74 -50.40 -47.25 -43.20 43.20 47.25 6,727.65 678.53 SUNGARD PENTAMATION INC - PAGE NUMBER: 8 DATE: 06/02/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160512 00:00:00.000' and '20160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 116509 05/19/16 DEPTO£JU DEPARTMENT OF JUSTICE 0014060 PROF.SVCS-H/R - 0.00 224.00 10100 116510 05/19/16 DHMAINTE DH MAINTENANCE 0015340 MAINT SVCS -PARKS 0.00 735.17 10100 116510 05/19/16 DHMAINTE DH MAINTENANCE 0014093 MAINT SVCS -CITY HALL O.OD 6,500.00 10100 116510 05/19/16 DHMAINTE DH MAINTENANCE 0015333 MAINT SVCS -DBC 0.00 12,250.83 TOTAL CHECK 0.00 19,486.00 10100 116511 05/19/16 DBCAA DIAMOND BAR CHINESE AMER 0114010 COMM ORG SUPPORT FUND 0.00 700.00 10100 116512 05/19/16 DBHANDCA DIAMOND BAR HAND CAR WAS 5204090 CAR WASH -CITY VEH 0.00 191.86 10100 116512 05/19/16 DBHANDCA DIAMOND BAR HAM CAR WAS 5205554 CAR WASH-P/WORKS 0.00 55.43 10100 116512 05/19/16 DBHANDCA DIAMOND BAR HAND CAR WAS 5205310 CAR WASH -CONN? SVCS 0.00 14.99 10100 116512 05/19/16 DSHANDCA DIAMOND BAR HAND CAR WAS 5205230 CAR WASH -CODE ENFOR 0.00 14.99 TOTAL CHECK 0.00 277.27 10100 116513 05/19/16 ECCONSTR E C CONSTRUCTION CO 250 RETENTIONS -PK LOT REH 0.00 20,492.94 10100 116514 05/19/16 EMERALD EMERALD LANDSCAPE SERVIC 0014093 MONTHLY MAINT-MAY 0.00 910.00 10100 116515 05/19/16 FEDEX FEDEX 0014090 FED EXPRESS -GENERAL 0.00 30.63 10100 116516 05/19/16 FIBOART FIBO ART 001 REFUND -TEMP SIGN 0.00 100.00 10100 116517 05/19/16 FRANCHIS FRANCHISE TAX BOARD 001 WITHHOLDING ORDER 0.00 136.72 10100 116518 05/19/16 GARGMADH MADHU GARS 001 FACILITY REFUND -DBC 0.00 500.00 10100 116519 05/19/16 GARYSMIN GARY'S MINI MARKET 0015350 SR DANCE-CINCO D/MAYO 0.00 1,716.75 10100 116520 05/19/16 GOLIVETE GO LIVE TECHNOLOC-Y INC 0014070 PROF.SVCS-CITY VIEW 0.00 1,435.50 10100 116521 05/19/16 GONGXIAO XIAOYUN GONG 001 RECREATION REFUND 0.00 325.00 10100 116522 05/19/16 WHITECAP HIS WHITE CAP CONST SUPP 0014093 SUPPLIES -CITY HALL 0.00 177.47 10100 116523 05/19/16 HINDERLI HINDERLITER DE LLAMAS & 0014050 CONTRACT SVCS -2ND QTR 0.00 900.00 10100 116523 05/19/16 HINDERLI HINDERLITER DE LLAMAS & 0014050 AUDIT SVCS -SALES TAX 0.00 3,500.52 TOTAL CHECK 0.00 4,400.52 10100 116524 05/19/16 HSIEHKIM 'SIM HSIEH 0015350 REIMB-CPRS CONT 0.00 119.61 10100 116525 05/19/16 IVES HUMANE SOCIETY OF POMONA 0014431 ANIMAL CONTROL SVCS 0.00 10,273.50 10100 116525 05/19/16 IVHS HUMANE SOCIETY OF POMONA 0014431 ANIMAL. CONTROL SVCS 0.00 10,273.50 TOTAL CHECK 0.00 20,547.00 10100 116526 05/19/16 JENSVOLD ANGELA JENSVOLD 001 FACILITY REFUND -DHC 0.00 100.00 10100 116527 05/19/16 JIANGSHA SHAN JIANG 001 RECREATION REFUND 0.00 325.00 10100 116528 05/19/16 JOBSAVAI JOBS AVAILABLE 0014030 ANNL RENEWAL 0.00 45.00 10100 116529 05/19/16 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 PROP.SVCS-PR 14-3687 0.00 775.00 SUNCARD PENTAMATION INC DATE: 06/02/2016 CITY OF DIAMOND BAR TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160512 00:00:00.000' and '20160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND 776.25 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 116529 05/19/16 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 10100 116529 05/19/16 JOHNLHUN JOHN L HUNTER & ASSOC. 10015510 -37.62 10100 116529 05/19/16 JOHNLHUN JOHN L HUNTER & ASSOC_ I 001 10100 116529 05/19/16 JCHNLHUN JOHN L HUNTER & ASSOC. I 001 10100 116529 05/19/16 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 10100 116529 05/19/16 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 10100 116529 05/19/16 JOHNLHUN JOHN L HUNTER & ASSOC. 1001 209.00 10100 116529 05/19/16 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 10100 116529 05/19/16 JOHNLHUN JOHN L HUNTER & ASSOC. 1001 -139.73 10100 116529 05/19/16 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 10100 116529 05/19/16 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 10100 116529 05/19/16 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 10100 116529 05/19/16 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 TOTAL CHECK REFUND -BLDG PERMIT 0.00 10100 116530 05/19/16 LITUIWEI TUI WEI LI 001 10100 116531 05/19/16 LINPEIKA PEI KAI LIN 001 10100 116531 05/19/16 LINPEIKA PEI KAI LIN 001 TOTAL CHECK MTA PASSES -APR 2016 0.00 10100 116532 05/19/16 LOOMIS LOOMIS 0014090 10100 116533 05/19/16 LACMTA LOS ANGELES COUNTY MTA 1125553 10100 116533 05/19/16 LACMTA LOS ANGELES COUNTY MTA 1125553 TOTAL CHECK 250.23 RECREATION REFUND 10100 116534 05/19/16 LACPUBWK LOS ANGELES COUNTY PUBLI 0015340 10100 116535 05/19/16 MAMICDEB DEBBIE MAMIC 001 10100 116536 05/19/16 NSC NATIONAL STORMWATER CENT 0015510 10100 116537 05/19/16 NINYOMOO NINYO & MOORE INC 001 10100 116538 05/19/16 PAETECCO PAETEC COMMUNICATIONS IN 0014090 10100 116539 05/19/16 PARKJAE JAE PARK 001 10100 116540 05/19/16 PLAYWORK PLAYWORKS EDUCATION ENER 0015350 10100 116541 05/19/16 PUSD POMONA UNIFIED SCHOOL DI 0015350 10100 116542 05/19/16 PUELICFI PUBLIC FINANCE STRATEGIE 0014030 10100 116543 05/19/16 QUADCOUN QUAD COUNTY PAINTING INC 0014093 10100 116544 05/19/16 RISC REGIONAL TAP SERVICE CEN 1125553 10100 116544 05/19/16 RTSC REGIONAL TAP SERVICE CEN 1125553 TOTAL CHECK 400.00 10100 116545 05/19/16 RUBAVICT VICTOR RUBALCAVA 001 PAGE NUMBER: 9 ACCTPA21 -----DESCRIPTION------ SALES TAX AMOUNT PROF.SVCS-PR 15-2255 0.00 776.25 PROF.SVCS-MS4 STRMWTR 0.00 8,796.00 ADMIN FEE -PR 14-3687 0.00 139.50 ADMIN FEE -PR 15-2722 0.00 -37.62 ADMIN FEE -PR 15-281 0.00 -12.15 ADMIN FEE -PR 15-281 0.00 12.15 ADMIN EEE -PR 15-2722 0.00 37.62 PROF.SVCS-PR 15-281 0.00 67.50 PROF.SVCS-PR 15-2722 0.00 209.00 PROF. SVCS -PR 16-406 0.00 573.75 ADMIN FEE -PR 15-2255 0.00 -139.73 ADMIN FEE -PR 14-3687 0.00 -139.50 ADMIN FEE -PR 15-2255 0.00 139.73 0.00 11,197.50 REFUND -PLAN CHECK 0.00 112.68 REFUND -BLDG PERMIT 0.00 6.00 REFUND -BLDG PERMIT 0.00 46.64 0.00 54.64 COURIER SVCS -APR 2016 0.00 940.00 MTA PASSES -APR 2016 0.00 1,563.20 CITY SUBSIDY -APR 2016 0.00 390.80 0.00 1,954.00 SUMP PUMP MAINT-APA 0.00 250.23 RECREATION REFUND 0.00 109.00 TRNG-C MALPICA 0.00 824.00 PROF.SVCS-PR 16-406 0.00 413.00 LONG DIST PH SVCS 0.00 1,809.49 FACILITY REP UND-S/CYN 0.00 25.00 TRNG-DAY CAMP 0.00 2,050.00 FACILITY REFUND-B/BLL 0.00 330.00 ELECTION/POLLING SVCS 0.00 25,741.00 MAINT SVCS -CITY HALL 0.00 1,100.00 CITY SUBSIDY -APR 2016 0.00 4,189.82 TAP SVCS -APR 2016 0.00 16,759.27 0.00 20,949.09 FACILITY REFUND -DEC 0.00 400.00 SUNG PENTAMATION INC DATE: 06/02/2016 CITY OF DIAMOND BAR TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: tYanSact.ck_date between '20160512 00:00:00.000' and '20160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME PAGE NUMBER: 10 ACCTPA21 FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 116546 05/19/16 SCFUELS SC FUELS 5204090 FUEL -MAY 2016 0.00 682.00 10100 116547 05/19/16 SHAHHARS HARSH SHAH 001 FACILITY REFUND -DBC 0.00 500.00 10100 116548 05/19/16 SCAQMD SOUTH COAST AQMD 0015333 EMISSIONS FEE -FY 5/16 0.00 122.53 10100 116549 05/19/16 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS -DIST 38 0.00 50.04 10100 116549 05/19/16 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS -DIST 41 0.00 49.78 10100 116549 05/19/16 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS -DIST 38 0.00 80.07 10100 116549 05/19/16 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS -DIST 38 0.00 26.83 TOTAL CHECK 0.00 206.72 10100 116550 05/19/16 SOUTHSAL SOUTHWEST SALES INC 0015350 EXCURSION -DAY CAMP 0.00 3,131.30 10100 116551 05/19/16 SPARKLET SPARKLETTS 0014090 SUPPLIES -WATER C/HLL 0.00 224.65 10100 116551 05/19/16 SPARKLET SPARKLETTS 0014090 EQ RENTAL -CITY HALL 0.00 2.99 TOTAL CHECK 0.00 227.64 10100 116552 05/19/16 STACKKEL KELLY STACK 001 FACILITY REFUND-S/CYN 0.00 50.00 10100 116553 05/19/16 TELEPACI TELEPACIFIC COMMUNICATIO 0014070 T-1 INTERNET SVCS -MAY 0.00 871.43 10100 116554 05/19/16 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTING SVCS -4/29 0.00 1,443.43 10100 116554 05/19/16 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTING SVCS -3/18 0.00 1,497.31 TOTAL CHECK 0.00 2,940.74 10100 116555 05/19/16 SCGAS THE GAS COMPANY 0014093 GAS SVCS -CITY HALL 0.00 1,016.38 10100 116556 05/19/16 ADELPHIA TIME WARNER CABLE 0014070 INTERNET SVCS-C/HALL 0.00 67.97 10100 116556 05/19/16 ADELPHIA TIME WARNER CABLE 0014070 INTERNET SVCS-C/HALL 0.00 67.97 10100 116556 05/19/16 ADELPHIA TIME WARNER CABLE 0014070 INTERNET SVCS -DBC 0.00 94.44 10100 116556 05/19/16 ADELPHIA TIME WARNER CABLE 0014070 INTERNET SVCS -DBC 0.00 94.44 10100 116556 05/19/16 ADELPHIA TIME WARNER CABLE 0014070 INTERNET SVCS-C/HALL 0.00 189.95 10100 116556 05/19/16 ADELPHIA TIME WARNER CABLE 0014070 INTERNET SVCS-C/HALL 0.00 189.95 10100 116556 05/19/16 ADELPHIA TIME WARNER CABLE 0014070 INTERNET SVCS-C/HALL 0.00 320.74 10100 116556 05/19/16 ADELPHIA TIME WARNER CABLE 0014070 INTERNET SVCS-C/HALL 0.00 320.74 10100 116556 05./19/16 ADELPHIA TIME WARNER CABLE 0014070 INTERNET SVCS -T -LOMB 0.00 655.00 TOTAL CHECK 0.00 2,001.20 10100 116557 05/19/16 HASLERIN TOTAL FUNDS BY HASLER 0014090 FIN CHRGS-MAY 2016 0.00 73.92 10100 116558 05/19/16 TREMCO TREMCO 0014093 REPAIR SVCS -CITY HALL 0.00 2,090.00 10100 116558 05/19/16 TREMCO TREMCO 0015340 REPAIR SVCS -PARKS 0.00 964.00 10100 116558 05/19/16 TREMCO TREMCO 0015333 REPAIR SVCS -DBC 0.00 2,000.00 TOTAL CHECK 0.00 5,054.00 10100 116559 05/19/16 TRIENSAR SARAH TRIEN 001 REFUND -TEMP SIGN 0.00 100.00 10100 116559 05/19/16 TRIENSAR SARAH TRIEN 001 REFUND -TEMP SIGN 0.00 100.00 TOTAL CHECK 0.00 200.00 10100 116560 05/19/16 VALLEYCR VALLEY CREST LANDSCAPE M 0015340 ADDL MAINT-REAGAN. 0.00 492.36 SUNGARD PENTAMATION INC DATE: 06/02/2016 CITY OF DIAMOND BAR TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160512 00:00:00.000' and 120160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND ADDL MAINT-HERITAC-E CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 116560 05/19/16 VALLEYCR VALLEY CREST LANDSCAPE M 0015340 10100 116560 05/19/16 VALLEYCR VALLEY CREST LANDSCAPE M 0015350 TOTAL CHECK 10100 116561 05/19/16 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 10100 116561 05/19/16 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 TOTAL CHECK MEMO CREDIT -DBC 10100 116562 05/19/16 VERRENGI GLORIA VERRENGIA 001 10100 116563 05/19/16 WVUSD WALNUT VALLEY UNIFIED SC 0015350 10100 116564 05/19/16 WVWATER WALNUT VALLEY WATER DIST 1385538 10100 116565 05/19/16 WAXIESAN WAXIE SANITARY SUPPLY 0015333 10100 116565 05/19/16 WAXIESAN WAXIE SANITARY SUPPLY 0015333 TOTAL CHECK NNW FOR BATTERY/BULB 10100 116566 05/19/16 WILLDANG WILLDAN GEOTECHNICAL 1415541 10100 116567 05/19/16 WONGJENN JENNIE WONG 001 10100 116568 05/19/16 WRIGHTP PAUL WRIGHT 0014090 10100 116569 05/19/16 XUYINGJI YINGJIE XU 001 10100 116570 05/19/16 YOUNGREM YOUNG REMBRANDTS CORP 0015350 10100 116573 05/25/16 ADAPTCON ADAPT CONSULTING INC 1155515 10100 116574 05/25/16 ALDRETEJ -JOSE ALDRETE 001 10100 116574 05/25/16 ALDRETEJ JOSE ALDRETE 001 TOTAL CHECK FACILITY REFUND 10100 116575 05/25/16 CENTERIC ARTESIA ICE SKATING TRAI 0015350 10100 116575 05/25/16 CENTERIC ARTESIA ICE SKATING THAI 0015350 TOTAL CHECK 10i00 116576 05/25/16 BASHFORD BASHFORD ENTERPRISES 1255215 10100 116577 05/25/16 BESTLTG BEST LIGHTING PRODUCTS 0014093 10100 116577 05/25/16 BESTLTG BEST LIGHTING PRODUCTS 0015333 TOTAL CHECK 10100 116578 05/25/16 BREAUXKA KATHY BREAUX 0015350 10100 116579 05/25/16 C&CWEALT C&C WEALTH ADVISORY GROU 001 10100 116580 05/25/16 CALSCIEN CALIFORNIA SCIENCE CENTE 0015350 10100 116581 05/25/16 CHARTER CHARTER OAK GYMNASTICS, 0015350 -----DESCRIPTION------ SALES TAX ADDL MAINT-HERITAC-E 0.00 ADDL MAINT-CITY B/DAY 0.00, 0.00 5/20/16 -LOAN DEDUCTIO 0.00 5/20/16-P/R DEDUCTION 0.00 0.00 RECREATION REFUND 0.00 FACILITY RENTAL-S/PNT 0.00 WATER SVCS -DIST 38 0.00 MEMO CREDIT -DBC 0.00 SUPPLIES -DBC 0.00 0.O0 GEOTECH REVIEW-B/CYN 0.00 FACILITY REFUND -DBC 0.00 AN SVCS -COUNCIL MTS 0.00 RECREATION REFUND 0.00 CONTRACT CLASS -SPRING 0.00 NNW FOR BATTERY/BULB 0.00 FACILITY REFUND 0.00 FACILITY REFUND 0.00 0.00 ICE SKATING- FOR TOTS 0.00 ICE SKATING FOR YOUTH 0.00 0.00 HOME IMPROVEMENT PROJE 0.00 MONTHLY MAINTENANCE AN 0.00 MONTHLY MAINTENANCE AN 0.00 0.00 CONTRACT CLASS INSTRUC 0.00 FACILITY REFUND 0.00 JUNE 15, 2016 EXCURSIO 0.00 CONTRACT CLASS INSTRUC 0.00 PAGE NUMBER: 11 ACCTPA21 AMOUNT 592.72 900.00 1,985.08 3,629.67 5,667.74 9,297.41 76.00 2,436.00 1,071.99 -60.65 892.45 831.60 600.00 500.00 375.00 2,305.00 330.00 482.20 250.00 250.00 500.00 132.00 33.00 165.00 680.60 85.00 100.00 185.00 39.60 100.00 560.00 486.00 SUNGARI) PENTAMATION INC DATE: 06/02/2016 CITY OF DIAMOND BAR TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160512 00:00:00.000' and '20160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND 0.00 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 116582 05/25/16 CITYOFWE CITY OF WEST COVINA 0014411 10100 116583 05/25/16 DAYNITEC DAY & NITE COPY CENTER 001 10100 116584 05/25/16 DENNISCA CAROL A DENNIS 0014030 10100 116584 05/25/16 DENNISCA CAROL A DENNIS 0015210 TOTAL CHECK 0.00 PH.SVCS-HERITAGE FAX 10100 116585 05/25/16 DBCHURCH DIAMOND BAR CHURCH 001 10100 116586 05/25/16 DISNBYLA DISNEY DESTINATIONS 001 10100 116587 05/25/16 DOGDEALE DOG DEALERS INC 0015350 10100 116588 05/25/16 FEDEX FEDEX 0014090 10100 116589 05/25/16 FRONTIER FRONTIER COMMUNICATIONS 0014030 10100 116589 05/25/16 FRONTIER FRONTIER COMMUNICATIONS 0015340 10100 116589 05/25/16 FRONTIER FRONTIER COMMUNICATIONS 0014093 10100 116589 05/25/16 FRONTIER FRONTIER COMMUNICATIONS 0015340 10100 116589 05/25/16 FRONTIER FRONTIER COMMUNICATIONS 0014090 TOTAL CHECK ADMIN FEE -PR 12-1298 0.00 10100 116590 05/25/16 GARCIASO SONIA GARCIA 001 10100 116591 05/25/16 GFOA GFOA 0014050 10100 116592 05/25/16 GONZALMA MARGARITA GONZALEZ 001 10100 116593 05/25/16 JIMEJUAN JUAN CARLOS JIMENEZ 1255215 10100 116594 05/25/16 JUMPINGJ JUMPING JACKS INC 0015350 10100 116595 05/25/16 JURUPAMO JURUPA MOUNTAINS DISCOVE 0015350 10100 116596 05/25/16 KIDDOTIS OTIS KIDD 001 10100 116597 05/25/16 KLEINGAB GABRIELA KLEIN 0015350 10100 116598 05/25/16 KNOTTSBE KNOTT'S BERRY FARM 0015350 10100 116599 05/25/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 10100 116599 05/25/16 LEIGHTON LEIGHTON & ASSOCIATES, 1001 10100 116599 05/25/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 10100 116599 05/25/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 10100 116599 05/25/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 10100 116599 05/25/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 TOTAL CHECK 10100 116600 05/25/16 MERCURYD MERCURY DISPOSAL SYSTEMS 1155515 10100 116601 05/25/16 METROLIN METROLINK 1125553 -----DESCRIPTION------ SALES TAX FORENSIC SVCS-OCT/DEC 0.00 PRINT SVCS -PR 15-2722 0.00 SECRETARIAL SERVICES F 0.00 PLANNING COMMISSION AN 0.00 0.00 FACILITY REFUND 0.00 JULY 12, 2016 EXCUR SIC 0.00 CONTRACT CLASS INSTRUC 0.00 EXPRESS MAIL -GENERAL 0.00 PH.SVCS-CMGR FAX 0.00 PH.SVCS-HERITAGE FAX 0.00 PH.SVCS-C/HALL ALARM 0.00 PH.SVCS-HERITAGE ALAR 0.00 PH.SVCS-PARKS 0.00 0.00 FACILITY REFUND 0.00 MEMBERSHIP DUES 0.00 FACILITY REFUND 0.00 CDBG HOME IMPROVEMENT 0.00 JUNE 2, 2016 EXCURSION 0.00 JUNE 7 , 2016 EXCURSIO 0.00 FACILITY REFUND 0.00 CONTRACT CLASS INSTRUC 0.00 JUNE 28, 2016 EXCURSIO 0.00 PROF.SVCS-PR 12-1298 0.00 ADMIN FEE -EN 10-699 0.00 ADMIN FEE -PR 12-1298 0.00 ADMIN FEE -PR 12-1298 0.00 ADMIN FEE -EN 10-699 0.00 PROF.SVCS-EN 10-699 0.00 0.00 BULB/BATT RECYCLING 0.00 METROLINK PASSES MAY 0.00 PAGE NUMBER: 12 ACCTPA21 AMOUNT 110.00 21.80 250.00 125.00 375.00 50.00 9,501.00 105.60 95.30 87.13 94.27 159.02 55.35 784.36 1,180.13 50.00 745.00 50.00 250.00 475.00 2,094.00 100.00 680.40 3,235.00 185.00 62.01 -33.30 33.30 -62.01 344.50 529.50 918.45 57,974.00 SUNGARI) PENTAMATION INC DATE: 06/02/2016 CITY OF DIAMOND BAR TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160512 00:00:00.000' and 120160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 116601 05/25/16 METROLIN METROLINK 1125553 TOTAL CHECK 10100 116602 05/25/16 MIGLIACC RENATO MIGLIACCIO 0015350 10100 116603 05/25/16 MOONEYMA MARLENE RAMIREZ MOONEY 0015350 10100 116604 05/25/16 NGUYENPA PATRICK NGUYEN 001 10100 116605 05/25/16 OTHMANRA RANJA OTHMAN 001 10100 116606 05/25/16 OWENSSAL SALLY A OWENS 0015350 10100 116607 05/25/16 PAYNEJOE JOE PAYNE 001 10100 116608 05/25/16 REDDRAGO RED DRAGON KARATE 0015350 10100 116609 05/25/16 ROWLANDU ROWLAND UNIFIED SCHOOL D 001 10100 116610 05/25/16 SANTAANA SANTA ANA ZOO AT PRENTIC 0015350 10100 116611 05/25/16 SASAKIMI MICHELE SASAKI 001 10100 116612 05/25/16 SHAHVISH VISHU SHAH 001 10100 116613 05/25/16 SCE SOUTHERN CALIFORNIA EDIS 0014093 10100 116614 05/25/16 SPLASHKI SPLASH KINGDOM 0015350 10100 116615 05/25/16 SULLIVAC CHRIS SULLIVAN 001 10100 116616 05/25/16 TENNISAN TENNIS ANYONE INC 0015350 10100 116616 05/25/16 TENNISAN TENNIS ANYONE INC 0015350 10100 116616 05/25/16 TENNISAN TENNIS ANYONE INC 0015350 10i00 116616 05/25/16 TENNISAN TENNIS ANYONE INC 0015350 10100 116616 05/25/16 TENNISAN TENNIS ANYONE. INC 0015350 10100 116616 05/25/16 TENNISAN TENNIS ANYONE INC 0015350 10100 116616 05/25/16 TENNISAN TENNIS ANYONE INC 0015350 TOTAL CHECK 10100 116617 05/25/16 SCGAS THE GAS COMPANY 0015333 10100 116617 05/25/16 SCGAS THE GAS COMPANY 0015340 TOTAL CHECK FACILITY REFUND 0.00 10100 116618 05/25/16 THUNDERR THUNDER RUN GROUP LLC 001 10100 116619 05/25/16 TNTPRINT TNT PRINTING 0015350 10100 116620 05/25/16 TWOBROTH TWO BROTHERS AUTO 5205310 10100 116621 05/25/16 UNITEDDA UNITED DATA SERVICES INC 0014070 -----DESCRIPTION------ SALES TAX METROLINK PASSES MAY 0.00 0.00 KIDS BASIC JIU JITSU 0.00 CONTRACT CLASS INSTRUC 0.00 FACILITY REFUND 0.00 FACILITY REFUND 0.00 CONTRACT CLASS INSTR 0.00 FACILITY REFUND 0.00 CARDIO KICKBOXING 0.00 FACILITY REFUND 0.00 JUNE 8, 2016 EXCURSION 0.00 FACILITY REFUND 0.00 FACILITY REFUND 0.00 UTILITY -CITY HALL 0.00 JUNE 14, 2016 EXC'JRSIO 0.00 FACILITY REFUND 0.00 ADULT SEMI PRIVATE 0.00 PEE WEE TENNIS 0.00 ADULT TENNIS 0.00 SMALL GROUP TENNIS 0.00 ADULT TENNIS 2 DAY 0.00 ADV JR TENNIS 0.00 BEG JR TENNIS 0.00 0.00 UTILITY -DSC 0.00 UTILITY -HERITAGE 0.00 0.00 DEPOSIT REFUND -SIGN 0.00 CARDS FOR CAR SHOW 0.00 INSPECT/REPAIR LEAK 0.00 SUPPLIES-I.T. 0.00 PAGE NUMBER: 13 ACCTPA21 AMOUNT 14,493.50 72,467.50 28.80 600.60 66.00 50.00 51.60 100.00 36.00 275.00 646.00 100.00 200.00 10,272.68 1,724.50 400.00 64.40 123.20 194.60 484.40 516.60 1,458.80 1,761.20 4,603.20 1,089.81 71.50 1,161.31 100.00 103.08 360.00 517.50 SUNGARD PENTAMATION INC DATE: 06/02/2016 CITY OF DIAMOND BAR TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160512 00:00:00.000' and '20160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME 10100 116625 FUND/DIVISION 10100 116622 05/25/16 USHEALTH US HEALTHWORKS MEDICAL G 0014060 10100 116623 05/25/16 VAYNERPR VAYNER PRODUCTIONS 10100 001 10100 116624 05/25/16 WVWATER WALNUT VALLEY WATER DIST 0015340 10100 116624 05/25/16 WVWATER WALNUT VALLEY WATER DIST 1415541 10100 116624 05/25/16 WVWATER WALNUT VALLEY WATER DIST 1395539 10100 116624 05/25/16 WVWATER WALNUT VALLEY WATER DIST 1385538 10100 116624 05/25/16 WVWATER WALNUT VALLEY WATER DIST 0014093 10100 116624 05/25/16 WVWATER WALNUT VALLEY WATER DIST 0015333 TOTAL CHECK 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 10100 116625 TOTAL CHECK 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDP.NG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 05/25/16 WILLDANG WILLDAN GEOTECHNICAL 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 10100 116626 05/25/16 WONGTHOM THOMAS WONG 0015350 10100 116629 06/02/16 41MPRINT 4IMPRINT INC 1155515 10100 116630 06/02/16 ABDESIGN AB DESIGN STUDIO INC 001 10100 116631 06/02/16 ADVANTEC ADVANTEC CONSULTING ENGI 0015554 10100 116632 06/02/16 AGIACADE AGI ACADEMY CORP 0015350 10100 116633 06/02/16 AGGCOMWE AGRICULTURAL COM WGHTS & 0014431 -----DESCRIPTION------ PRE-EMPLOYMENT PHYSCL FACILITY REFUND UTILITY -PARKS UTILITY -DISTRICT 41 UTILITY -DISTRICT 39 UTILITY -DISTRICT 38 UTILITY -CITY HALL UTILITY -DBC PROF.SVCS-PR 13-1687 PROF.SVCS-PR 16-115 PROF.SVCS-PR 15-2073 PROP -SVCS -PR 15-2722 PROF.SVCS-PR 16-610 PROF.SVCS-PR 16-263 PROF.SVCS-PR 16-302 ADMIN FEE -PR 15-2722 ADMIN FEE -PR 16-610 PROF -SVCS -PR 15-2919 PROF.SVCS-PR 15-2722 ADMIN FEE -PR 16-263 ADMIN FEE -PR 16-302 ADMIN FEE -PR 13-1687 ADMIN FEE -PR 15-2073 ADMIN FEE -PR 16-115 ADMIN FEE -PR 15-2919 ADMIN FEE -PR 15-2722 ADMIN FEE -PR 15-2722 ADMIN FEE -PR 15-2919 ADMIN FEE -PR 16-610 ADMIN FEE -PR 15-2722 ADMIN FEE -PR 16-302 ADMIN FEE -PR 16-263 ADMIN FEE -PR 13-1687 ADMIN FEE -PR 15-2073 ADMIN FEE -PR 16-115 WING CHUN KUNG FU PROMO ITEMS -BOOKMARKS DEPOSIT REFUND ENG SVCS-NOV 2015 CONTRACT CLASS -SPRING COYOTE SVCS -MAR 2016 PAGE NUMBER: 14 ACCTPA21 SALES TAX AMOUNT 0.00 423.00 0.00 200.00 0.00 19,443.94 0.00 2,569.03 0.00 5,069.54 0.00 6,292.84 0.00 573.22 0.00 291.58 0.00 34,240.15 0.00 800.00 0.00 400.00 0.00 400.00 0.00 1,200.00 0.00 1,250.00 0.00 1,000.00 0.00 1,000.00 0.00 216.00 0.00 225.00 0.00 200.00 0.00 200.00 0.00 180.00 0.00 180.00 0.00 144.00 0.00 72.00 0.00 72.00 0.00 36.00 0.00 36.00 0.00 -36.00 0.00 -36.00 0.00 -225.00 0.00 -216.00 O.DO -180.00 0.00 -180.00 0.00 -144.00 0.00 -72.00 0.00 -72.00 0.00 6,450.00 0.00 216.00 0.00 434.03 0.00 242.37 0.00 4,252.66 0.00 870.00 0.00 759.28 SUNGARD PENTAMATION INC DATE: 06/02/2016 CITY OF DIAMOND BAR TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: txan6act.ck_date between '20160512 00:00:00.000' and '20160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR -NAME PAGE NUMBER: 15 ACCTPA21 FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 116634 06/02/16 ALEXANDE ALEXANDER & LYNN INC 0015350 CONTRACT CLASS -SPRING 0.00 1,404.00 10100 116635 06/02/16 ALLCITYM ALL CITY MANAGEMENT SERV 0014411 CROSSING C-UARD SVCS 0.00 7,899.90 10100 116636 06/02/16 AMIRAZOD GHOLAM R AMIRAZODI 0015510 CONSULTING SVCS -MAY 0.00 3,339.00 10100 116637 06/02/16 SANTOSAN ANTHONY SANTOS 0014030 REIMB-CPR TRAINING 0.00 139.33 10100 116638 06/02/16 BALDWINP BALDWIN PUBLICATIONS INC 0014050 PAYROLL CHECKS 0.00 249.39 10100 116639 06/02/16 EVERGREE ROBYN A BECKWITH 0015340 MAY SVCS -HERITAGE 0.00 135.00 10100 116639 06/02/16 EVERGREE ROBYN A BECKWITH 0015333 MAY SVCS -DBC 0.00 177.00 10100 116639 06/02/16 EVERGREE ROBYN A BECKWITH 0014093 PLANT MAINT-C/HALL 0.00 325.00 10100 116639 06/02/16 EVERGREE ROBYN A BECKWITH 0014093 PLANT MAINT-LIBRARY 0.00 107.00 TOTAL CHECK 0.00 744.00 10100 116640 06/02/16 REST13AGC BEST BAG COMPNAY 1155515 DOGGIE BAGS -NNE 2016 0.00 938.60 10100 116641 06/02/16 BURNSSUS SUSAN BURNS 001 RECREATION REFUND 0.00 645.00 10100 116642 06/02/16 CALIPER CALIFORNIA POLITICAL WEE 0014030 RENEWAL -SUBSCRIPTION 0.00 50.00 10100 116643 06/02/16 HONCALYN CALYN HON 001 FACILITY REFUND 0.00 160.00 10100 116644 06/02/16 CBREINC CBRE INC 0014030 FY16 PROPRTY APRAISAL 0.00 7,900.00 10100 116645 06/02/16 REINBERG CNC PRINTWERKS 1155515 PRINT SVCS -LETTERHEAD 0.00 69.76 10100 116645 06/02/16 REINSERG CNC PRINTWERKS 0014090 PRINT SVCS -BUS CARDS 0.00 70.85 10100 116645 06/02/16 REINBERG CNC PRINTWERKS 0014090 PRINT SVCS -BUS CARD 0.00 92.65 10100 116645 06/02/16 REINBERG CNC PRINTWERKS 1155515 PRINT SVCS -ENVELOPES 0.00 472.31 10100 116645 06/02/16 REIN13ERG CNC PRINTWERKS 0014090 PRINT SVC -FRAME HOLDR 0.00 1,330.89 10100 116645 06/02/16 REINBERG CNC PRINTWERKS 0014090 PRINT SVCS -BUS CARDS 0.00 70.85 TOTAL CHECK 0.00 2,107.31 10100 116646 06/02/16 COMMCENT COMMUNICATIONS CENTER 0014411 RADAR/LIDAR CERT 0.00 75.00 10100 116647 06/02/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 PROF SVCS -APRIL 0.00 662.25 10100 116647 06/02/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 PROF SVCS -MARCH 0.00 1,928.79 TOTAL CHECK 0.00 2,591.04 10100 116648 06/02/16 DELTACAR DELTA CARE PMI 001 JUNE 2016 HMO DENTAL 0.00 262.24 10100 116649 06/02/16 DELTADEN DELTA DENTAL 001 JUNE 2016 PPO DENTAL 0.00 4,212.22 10100 116650 06/02/16 DEVIMAYA MAYA DEVI 0015350 CONTRACT CLASS -SPRING 0.00 350.40 10100 116651 06/02/16 DMPR4LLC DMPR 4 LLC 0014090 STORAGE RENTAL -JUNE 0.00 1,411.00 10100 116652 06/02/16 ESPINOJO JOSUE PABLO ESPINO 001 ADMIN FEE 0.00 -239.40 10100 116652 06/02/16 ESPINOJO JOSUE PABLO ESPINO 001 ADMIN FEE 0.00 239.40 10100 116652 06/02/16 ESPINOJO JOSUE PABLO ESPINO 001 PLANNING SERVICES ONCA 0.00 1,330.00 SUNGARD PENTAMATION INC PAGE NUMBER: 16 DATE: 06/02/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transaCt.Ck_date between '20160512 00:00:00.000' and '20160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 0.00 1,330.00 10100 116653 06/02/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340 PEST CONTROL -MAY 2016 0.00 30.00 10100 116653 06/02/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340 PEST CONTROL -MAY 2016 0.00 40.00 10100 116653 06/02/16 EXTERMIN EXTERMINETICS OF SO CAL 0015333 PEST CONTROL -MAY 2016 0.00 40.00 10100 116653 06/02/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340 PEST CONTROL -MAY 2016 0.00 50.00 10100 116653 06/02/16 EXTERMIN EXTERMINETICS OF SO CAL 0014093 PEST CONTROL -MAY 2016 0.00 50.00 10100 116653 06/02/16 EXTERMIN EXTERMINETICS OF SO CAL 0014093 PEST CONTROL -MAY 2016 0.00 65.00 10100 116653 06/02/16 EXTERMIN EXTERMINETICS OF SO CAL 0015333 PEST CONTROL -MAY 2016 0-00 75.00 10100 116653 06/02/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340 PEST CONTROL -MAY 2016 0.00 225.00 TOTAL CHECK 0.00 575.00 10100 116654 06/02/16 FEDEX FEDEX 0014090 EXPRESS MAIL -GENERAL 0.00 69.37 10100 116654 06/02/16 FEDEX FEDEX 001 E/MAIL PL2014-0343 0.00 33.43 TOTAL CHECK 0.00 102.80 10100 116655 06/02/16 FOOTBUIL FOOTHILL BUILDING MATERI 0014440 SUPPLIES -SANDBAGS 0.00 427.72 10100 116656 06/02/16 FRANCHIS FRANCHISE TAX BOARD 001 WH ORDER PP 12/16 0.00 155.17 10100 116657 06/02/16 GATEWAYC GATEWAY CORPORATE CENTER 0014093 CAPITAL CONTRIBUTION 0.00 184.00 10100 116657 06/02/16 GATEWAYC GATEWAY CORPORATE CENTER 0014093 ASSOCIATION DUES 0.00 1,601.00 TOTAL CHECK 0.00 1,785.00 10100 116658 06/02/16 HAMMONDC HAMMOND CONTRUCTION SERV 0014093 REMODEL-SUMMITRIDGE 0.00 4,200.00 10100 116659 06/02/16 HIROSEJE JEFFREY HIROSE 0015350 CONTRACT CLASS -SPRING 0.00 46.00 10100 116660 06/02/16 JOEGONSA JOE A. GONSALVES & SON I 0014030 LEGISLATIVE SVCS -MAY 0.00 3,000.00 10100 116660 06/02/16 JOEGONSA JOE A. GONSALVES & SON I 0014030 LEGISLATIVE SVCS -JUNE 0.00 3,000.00 10100 116660 06/02/16 JOEGONSA JOE A. GONSALVES & SON I 0014030 QUARTERLY FILING 0.00 45.00 TOTAL CHECK 0.00 6,045.00 10100 116661 06/02/16 KATZOKIT KOA CORPORATION 0015554 TRFFC MGMT SVCS 0.00 1,550.00 10100 116662 06/02/16 LEEJULIA JULIA LEE 001 RECREATION REFUND 0.00 104.00 10100 116663 06/02/16 LEVYLOUI LOUISE L LEVY 0015350 CONTRACT CLASS -SPRING 0.00 824.40 10100 116664 06/02/16 SETIAWAN LINA SETIAWAN 001 FACILITY REFUND 0.00 325.00 10100 116665 06/02/16 LASPARKS LOS ANGELES SPARKS 0015350 EXCURSION -DAY CAMP 0.00 1,800.00 10100 116666 06/02/16 GALVANLU LUCELLY GALVAN 001 FACILITY REFUND 0.00 160.00 10100 116667 06/02/16 LAULUCY LUCY LAU 001 FACILITY REFUND 0.00 1,130.00 10100 116666 06/02/16 POSTNET LW POSTNET INC 1155515 PRINT SVCS -WASTE MGMT 0.00 576.88 10100 116669 06/02/16 MAGICALS MAGICAL STEPS ACADEMY 0015350 CONTRACT CLASS -SPRING 0.00 1,243.20 10100 116670 06/02/16 MANAGEDH MANAGED HEALTH NETWORK 001 JUNE 2016 EAP PREM 0.00 134.40 SUNGARD PENTAMATION INC DATE: 06/02/2016 CITY OF DIAMOND BAR TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160512 00:00:00.000' and '20160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME PAGE NUMBER: 17 ACCTPA21 FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 116671 06/02/16 MOBILEIN MOBILE INDUSTRIAL SUPPLY 0015350 CYLINDER -HELIUM 0.00 8.00 10100 116671 06/02/16 MOBILEIN MOBILE INDUSTRIAL SUPPLY 0015340 CYLINDER -ARGON 0.00 8.00 10100 116671 06/02/16 MOBILEIN MOBILE INDUSTRIAL SUPPLY 0015350 HELIUM ULTRA HIGH 0.00 62.00 TOTAL CHECK 0.00 78.00 10100 116672 06/02/16 MOBILERE MOBILE RELAY ASSOCIATES 0014440 REPEATER SVC -JUN 2016 0.00 78.75 10100 116673 06/02/16 KIDZLOVE NORTH AMERICAN YOUTH ACT 0015350 CONTRACT CLASS -SPRING 0.00 2,791.80 10100 116674 06/02/16 PTS PACIFIC TELEMANAGEMENT S 0015340 PARK PAY PHONES -JUNE 0.00 495.84 10100 116675 06/02/16 PINEDALI LIZETTE PINEDA 0015350 CONTRACT CLASS -SPRING 0.00 120.00 10100 116676 06/02/16 PSI PROTECTION ONE INC 0014093 ALARM SVCS-C/HALL 0.00 27.85 10100 116676 06/02/16 PSI PROTECTION ONE INC 0015333 ALARM SVCS -DBC 0.00 43.54 101DO 116676 06/02/16 PSI PROTECTION ONE INC 0015340 ALARM SVCS-S/CYN 0.00 45.24 TOTAL CHECK 0.00 116.63 10100 116677 06/02/16 PUBLICST PUBLIC STORAGE #23051 0014090 STORAGE RENTAL -JUNE 0.00 327.00 10100 116678 06/02/16 PYROCOMM PYRO COMM SYSTEMS INC 0015333 ALARM SVCS-MAY-JUL 0.00 135.00 10100 116679 06/02/16 RFDICKSO R F DICKSON COMPANY INC 0015554 ST SWEEPING SVCS -MAY 0.00 8,654.10 10100 116680 06/02/16 REGIONAL REGIONAL CHAMBER OF COMM 0014096 SERVICE CONTRACT -MAR 0.00 1,000.00 10100 116680 06/02/16 REGIONAL REGIONAL CHAMBER OF COMM 0014096 SERVICE CONTRACT -APR 0.00 1,000.00 TOTAL CHECK 0.00 2,000.00 10100 116681 06/02/16 RKACONSU RNA CONSULTING GROUP 0015551 CONSULTING SVCS -APRIL 0.00 240.00 10100 116661 06/02/16 RKACONSU RNA CONSULTING GROUP 0015551 CONSULTING SVCS -MARCH 0.00 665.00 TOTAL CHECK 0.00 905.00 10100 116682 06/02/16 RODRGUAD GUADALUPE D RODRIGUEZ 0014411 PROF SVCS-NBRHD WATCH 0.00 2,996.00 10100 116683 06/02/16 SHAHHARS HARSH SHAH 001 FACILITY REFUND -DBC 0.00 100.00 10100 116684 06/02/16 SHEPHERD SHERI SHEPHERD 0015350 CONTRACT CLASS -WINTER 0.00 376.80 10100 116685 06/02/16 SOCIALVO-SOCIAL VOCATIONAL SERVIC 0015558 LITTER REMOVAL -APRIL 0.00 2,181.04 10100 116686 06/02/16 SCE SOUTHERN CALIFORNIA EDIS 0015333 ELECT SVCS -DBC 0.00 5,217.27 10100 116686 06/02/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 134.13 10100 116686 06/02/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 113.93 10100 116686 06/02/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 82.66 10100 116686 06/02/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 85.87 10100 116686 06/02/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 86.69 10100 116686 06/02/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 88.27 10100 116686 06/02/16 SCE -SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 78.11 10100 116686 06/02/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 95.72 10100 116666 06/02/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 73.91 10100 116686 06/02/16 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 64.09 SUNGARD PENTAMATION INC DATE: 06/02/2016 CITY OF DIAMOND BAR TIME: 14:$3:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160512 00:00:00.000' and '20160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR 10100 116686 06/02/16 SCE 10100 116686 06/02/16 SCE 10100 116686 06/02/16 SCE 10100 116686 06/02/16 SCE 10100 116686 06/02/16 SCE 10100 116686 06/02/16 SCE 10100 116686 06/02/16 SCE 10100 116686 06/02/16 SCE 10100 116686 06/02/16 SCE 10100 116686 06/02/16 SCE 10100 116686 06/02/16 SCE 10100 116686 06/02/16 SCE 10100 116686 06/02/16 SCE 10100 116686 06/02/16 SCE 10100 116686 06/02/16 SCE 10100 116686 06/02/16 SCE TOTAL CHECK 10100 116687 10100 116687 TOTAL CHECK 10100 116686 10100 116689 10100 116689 10100 116689 TOTAL CHECK 10100 10100 10100 10100 10100 10100 10100 116690 116691 116692 116693 116694 116695 116696 10100 116697 10100 116697 TOTAL CHECK 10100 116698 10100 116699 10100 116699 10100 116699 NAME FUND/DIVISION SOUTHERN CALIFORNIA EDIS 0015510 SOUTHERN CALIFORNIA EDIS 0015510 SOUTHERN CALIFORNIA EDIS 0015510 SOUTHERN CALIFORNIA EDIS 0015510 SOUTHERN CALIFORNIA EDIS 0015510 SOUTHERN CALIFORNIA EDIS 0015510 SOUTHERN CALIFORNIA EDIS 0015510 SOUTHERN CALIFORNIA EDIS 0015510 SOUTHERN CALIFORNIA EDIS 0015510 SOUTHERN CALIFORNIA EDIS 0015510 SOUTHERN CALIFORNIA EDIS 0015510 SOUTHERN CALIFORNIA EDIS 0015510 SOUTHERN CALIFORNIA EDIS 0015510 SOUTHERN CALIFORNIA EDIS 0015510 SOUTHERN CALIFORNIA EDIS 0015510 SOUTHERN CALIFORNIA EDIS 0015510 06/02/16 SPARKLET SPARKLETTS 0014090 06/02/16 SPARKLET SPARKLETTS 0014090 06/02/16 SPORTSUP SPORT SUPPLY GROUP INC 0015350 06/02/16 STANDARD STANDARD INSURANCE COMPA 001 06/02/16 STANDARD STANDARD INSURANCE COMPA 001 06/02/16 STANDARD STANDARD INSURANCE COMPA 001 06/02/16 STATEOFC STATE OF CALIFORNIA 0015551 06/02/16 TAMSIUKI SIU KI TAM 0015350 06/02/16 THELEARN THE LEARNING CENTERS AT 0015350 06/02/16 TRIFYTTS TRIFYTT SPORTS LLC 0015350 06/02/16 TUCKERRA RAYMOND MICHAEL TUCKER 0015350 06/02/16 USHEALTH US HEALTHWORKS MEDICAL G 0014060 06/02/16 VALLEYTR VALLEY TROPHY 0015350 06/02/16 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 06/02/16 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 06/02/16 VSP VISION SERVICE PLAN ELECT 001 06/02/16 WVUSD WALNUT VALLEY UNIFIED SC 0015350 06/02/16 WVUSD WALNUT VALLEY UNIFIED SC 0015350 06/02/16 WVUSD WALNUT VALLEY UNIFIED SC 0015350 -----DESCRIPTION------ SALES ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL WATER SUPPLIES-C/HALL EQ RENTAL-C/HALL SUPPLIES -SOFTBALLS JUNE 2016 SUPP LIFE JUNE 2016 LIFE INS JUNE 2016 STD/LTD INS MEMBRSHP RENWAL-YOUNG CONTRACT CLASS -SPRING EXCURSION -DAY CAMP CONTRACT CLASS -WINTER CONTRACT CLASS -SPRING PRE-EMPLYMNT PHYSICAL TROPHIES -ADULT BSKBAL DEF COMP CONT/LOAN DEF COMP CONT/LOAN SUNS 2016 VISION INS FACILITY RENTAL FACILITY RENTAL FACILITY RENTAL TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 o.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PAGE NUMBER: 18 ACCTPA21 AMOUNT 67.77 51.90 53.80 55.81 60.95 61.52 26.63 27.65 32.93 34.61 34.61 34.61 34.86 41.83 43.25 45.89 6,829.27 197.16 2.99 200.15 335.12 363.00 903.93 2,003.39 3,270.32 115.00 504.00 770.00 3,304.80 390.60 423.00 89.38 3,629.67 31,447-86 35,077.53 1,666.07 567.00 568.00 4,872.00 SUNGARD PENTAMATION INC DATE: 06/02/2016 CITY OF DIAMOND BAR TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160512 00:00:00.000' and '20160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME PUND/DIVISION TOTAL CHECK 10100 116700 06/02/16 WAXIESAN WAXIE SANITARY SUPPLY 0014093 10100 116700 06/02/16 WAXIESAN WAXIE SANITARY SUPPLY 0014093 TOTAL CHECK 0.00 P/R TRANSFER-11/PP 16 0.00 10100 116701 06/02/16 WKFINC WKS INC 0014030 10100 116702 06/02/16 TONGXIAO XIAODI TONG 001 10100 PP11/16 05/19/16 PERSRETI PERS RETIREMENT 001 10100 PP11/16 05/19/16 PERSRETI PERS RETIREMENT 001 10100 PP11/16 05/19/16 PERSRETI PERS RETIREMENT 001 TOTAL CHECK 10100 11 -PP 16 05/19/16 PAYROLL PAYROLL TRANSFER 001 10100 11 -PP 16 05/19/16 PAYROLL PAYROLL TRANSFER 112 10100 11 -PP 16 05/19/16 PAYROLL PAYROLL TRANSFER 113 10100 11 -PP 16 05/19/16 PAYROLL PAYROLL TRANSFER 115 10100 11 -PP 16 05/19/16 PAYROLL PAYROLL TRANSFER 138 10100 11 -PP 16 05/19/16 PAYROLL PAYROLL TRANSFER 139 10100 11 -PP 16 05/19/16 PAYROLL PAYROLL TRANSFER 141 TOTAL CHECK 10100 14746621 05/19/16 CALPERS CA PUBLIC EMPL RETIREMEN 0014050 10100 PP 11/16 05/19/16 PERSRETI PERS RETIREMENT FUND 001 10100 PP 11/16 05/19/16 PERSRETI PERS RETIREMENT FUND 001 10100 PP 11/16 05/19/16 PERSRETI PERS RETIREMENT FUND 001 TOTAL CHECK TOTAL CASH ACCOUNT TOTAL FUND -----DESCRIPTION------ SALES TAX RETIRE CONTRIB-PEPRA 0.00 SUPPLIES-C/HALL 0.00 SUPPLIES-C/HALL 0.00 0.00 FY15/16 57/60 FASTLAN 0.00 FACILITY REFUND 0.00 RETIRE CONTRIB-PEPRA 0.00 RETIRE CONTRIB-EE 0.00 SURVIVOR BENEFIT 0.00 0.00 P/R TRANSFER-11/PP 16 0.00 P/R TRANSFER-11/PP 16 0.00 P/R TRANSFER-11/PP 16 0.00 P/R TRANSFER-11/PP 16 0.00 P/R TRANSFER-11/PP 16 0.00 P/R TRANSFER-11/PP 16 0.00 P/R TRANSFER-11/PP 16 0.00 0.00 FEES -GASB -68 RPRTS & S 0.00 RETIRE CONTRIB-PEPRA 0.00 RETIRE CONTRIB-EE 0.00 SURVIVOR BENEFIT 0.00 0.00 0.00 0.00 PAGE NUMBER: 19 ACCTPA21 AMOUNT 6,027.00 206.36 612.53 818.89 8,030.00 555.00 186.32 223.84 8.00 418.16 174,010.87 3,184.14 1,101.10 11,315.38 1,111.35 638.45 539.12 191,900.41 1,300.00 230.82 27,221.45 47.43 27,499.70 1,559,543.77 1,559,543.77 SUNGARD PENTAMATION INC DATE: 06/02/2016 CITY OF DIAMOND BAR TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact. ck_date between '20160512 00:00:00.000' and 120160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 160 - USED MOTOR OIL ELK GRT 0.00 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 116493 05/12/16 SUSTAINA HULS ENVIR0NMENTAL MANAG 1605516 10100 116493 05/12/16 SUSTAINA DOLS ENVIRONMENTAL MANAG 1605516 TOTAL CHECK 0.00 10100 116571 05/19/16 POSTNET LW POSTNET INC 1605516 10100 116572 05/19/16 WORLDJOU WORLD JOURNAL LA LLC 1605516 10100 116627 05/25/16 ADAPTCON ADAPT CONSULTING INC 1605516 10100 116703 06/02/16 POSTNET LW POSTNET INC 1605516 TOTAL CASH ACCOUNT TOTAL FUND -----DESCRIPTION------ SALES TAX CONSULTANT SVCS-U/OIL 0.00 USED OIL RECYCLING 0.00 0.00 USED OIL GRANT 0.00 AD -USED OIL GRANT PRG 0.00 USED OIL FILTER 0.00 PRINT SVCS -WASTE MGMT 0.00 0.00 0.00 PAGE NUMBER: 20 ACCTPA21 AMOUNT 687.50 880.00 1,567.50 100.00 680.00 290.00 883.95 3,521.45 3,521.45 SUNGARD PENTAMATION INC DATE: 06/02/2016 CITY OF DIAMOND BAR TIME: 14:53:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120160512 00:00:00.000' and '20160602 00:00:00.000' ACCOUNTING PERIOD: 12/16 FUND - 161 - BEVERAGE CTNR RECY GRT CASH ACCT CHECK NO ISSUE DT VENDOR NAME 10100 116494 05/12/16 WAXIESAN WAXIE SANITARY SUPPLY 10100 116626 05/25/16 ULINEINC ULINE INC TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT FUND/DIVISION -----DESCRIPTION------ SALES TAX 1615516 RECYCLE BINS -DSC 0.00 1615516 RECYCLING CONTAINERS 0.00 0.00 0.00 0.00 PAGE NUMBER: 21 ACCTPA21 AMOUNT 1,818.92 338.28 2,157.20 2,157.20 1.565.222.42 CITY COUNCIL �Y�ORPORD'�'O 1989 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma a TITLE: Treasurer's Statement—April 201 RECOMMENDATION: Approve the April 2016 Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # Meeting Date. 6.7 Jun. 7, 2016 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY: Susan Full, Senior Accountant REVIEWED BY: Dianna Honeywell, Finance Dl6ector Attachments: Treasurer's Statement, Investment Portfolio Report CITY OF DIAMOND BAR - CITY TREASURER'S REPORT CASH BALANCE AS OF APRIL 30, 2016 BEGINNING CASH BALANCE $28,919,520.00 CASH RECEIVED Cash Receipts $5,013,195.56 Total Cash Received $5,013,195.56 $33,932,715.56 EXPENDITURES Checks Written ($981,164.92) Payroll & Pers Transfers (481,076.53) Wire Transfers 0.00 Returned Checks 0.00 Charge Card Fees & Other Adjustments (2,000.00) Total Expenditures ($1,464,241.45) CASH BALANCE AS OF: APRIL 30, 2016 $32,468,474.11 TOTAL CASH BREAKDOWN Active Funds General Account ($218,968.46) Payroll Account $52,415.82 Change Fund $1,400.00 Petty Cash Account $500.00 Parking Account Minimum $250.00 Cash With Fiscal Agent $0.92 Amount Unamortized on Investments ($41,911.19) Total Active Funds ($206,312.91) Investment Funds: Federal Credit Union $248,000.00 Local Agency Investment Fund $6,277,524.83 Corporate Notes $506,765.62 Federal Agency Callable $11,286,205.72 Bank Negotiable CDs $9,129,716.11 Municipal Bonds $2,654,223.74 Wells Fargo Advantage Money Market Fund $2,572,351.00 Total Investment Funds $32,674,787.02 CASH BALANCE AS OF: APRIL 30, 2016 $32,468,474.11 Average Yield to Maturity 1.175% FY2015-16 Year -To -Date Interest Earnings $297,243.68 FY2015-16 Budgeted Annual Interest Earnings $332,800.00 CITY OF DIAMOND BAR INVESTMENT PORTFOLIO SUMMARY REPORT for the Month of April 30, 2016 TOTAL INTEREST EARNED XI -r Jaf�es DeStefano City Treasurer 5/19/2016 Date MONTH ENDING April 30, 2016 $31,937.71 FISCAL YEAR-TO-DATE 2015-16 $297,243.68 I certify that this report accurately reflects all City pooled investments and is in conformity with the investment policy of the City of Diamond Bar approved by City Council and on file in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures. Page 1 PERCENT OF DAYS TO YIELD TO INVESTMENTS BOOKVALUE PORTFOLIO TERM MATURITY MATURITY Federal Credit Union CD $248,000.00 0.76% 1,827 1,731 2.050 Local Agency Investment Fund $6,277,524.83 19.21% 1 1 0.506 Corporate Notes $506,765.62 1.55% 1820 1759 1.954 Federal Agency Issues - Callable $11,286,205.72 34.54% 1,451 450 1.229 Negotiable CD's - Banks $9,129,716.11 27.94% 1,672 1,110 1.537 Municipal Bonds $2,654,223.74 8.12% 1,514 1,376 2.180 Wells Fargo Sweep Account $2,572,351.00 7.87% 1 1 0.010 Total Investments and Averages $32,674,787.02 100.00% 1,134 618 1.175 TOTAL INTEREST EARNED XI -r Jaf�es DeStefano City Treasurer 5/19/2016 Date MONTH ENDING April 30, 2016 $31,937.71 FISCAL YEAR-TO-DATE 2015-16 $297,243.68 I certify that this report accurately reflects all City pooled investments and is in conformity with the investment policy of the City of Diamond Bar approved by City Council and on file in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures. Page 1 Par Investments Value City of Diamond Bar City of Diamond Bar 21810 Copley Drive Diamond Bar, CA Portfolio Management (909)839-7053 Portfolio Summary April 30, 2016 Market Book %of Daysto YTMIC Value Value Portfolio Term Maturity Federal Credit Union CD 248,000.00 248,000.00 248,000.00 0.76 1,827 1,731 2.050 Local Agency Investment Funds 6,277,524.83 6,278,912.54 6,277,524.83 19.21 1 1 0.506 Corporate Notes 500,000.00 511,124.50 506,765.62 1.55 1,820 1,759 1.954 Federal Agency Callable 11,295,000.00 11,293,487.61 11,266,205.72 34.54 1,451 450 1.229 Negotiable CD 9,130,000.00 9,245,473.52 9,129,716.11 27.94 1,672 1,110 1.537 Municipal Bonds 2,610,000.00 2,672,125.10 2,654,223.74 8.12 1,514 1,376 2.180 Wells Fargo Sweep Account 2,572,351.00 2,572,351.00 2,572,351.00 7.87 1 1 0.010 32,632,875.83 32,821,474.27 32,674,787.02 100.00% 1,134 618 1.175 Investments Total Earnings April 30 Month Ending Fiscal Year To Date Current Year 31,937.71 297,243.68 Average Daily Balance 31,543,559.78 30,808,523.03 Effective Rate of Return 1.23% 1.15% Reporting period 04/01/2016-04/30/2016 Portfolio POOL AP Run Dale: 05/162016 -10:07 PM (PRF PMI) 7.3.0 Report Ver. 7.3.3b City of Diamond Bar Portfolio Management Portfolio Details - Investments April 30, 2016 Page 1 Federal Agency Callable Average Purchase 3133EC7B4 10044 3133ECMZ4 Stated 3133ECNY6 Days to YTMIC Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Temr Maturity 3130A5X61 Date Federal Credit Union CD 10132 3130A6XG7 10137 3130A6WL7 10138 3130AWR 10139 313OA72E4 10140 313OA7CV5 10149 CFCU2099 10144 Citadel Federal Credit Union 3134G33E8 01/26/2016 248,000.00 248,000.00 248,000.00 2.050 1,827 1,731 2.050 01/26/2021 3135GOSYO Subtotal and Average 248,000.00 05/09/2017 248,000.00 248,000.00 248,000.00 500,008.50 1,827 1,731 2.050 1,247 Local Agency Investment Funds Federal Home Loan Bank 05/16/2013 ;500,000.00 497,768.50 500,000.00 1.000 1,826 745 1.000 05/16/2018 LAIF 10028 Local Agency Investment Fund 500,000.00 6,277,524.83 6,278,912.54 6,277,524.83 0.506 1 1 0.506 Federal Home Loan Bank 07/13/2015 Subtotal and Average 4,658,458.96 247,746.24 6,277,524.83 6,278,912.54 6,277,524.83 1.643 1 1 0.506 500,000.00 Corporate Notes 500,000.00 1.125 1,827 89 2.026 07/29/2020 Federal Home Loan Bank 10/09/2015 500,000.00 501,368.00 502,517.88 037833BSS 10148 Apple Inc 283 03/01/2016 500,000.00 511,124.50 506,765.62 2.250 1,820 1,759 1.954 02/23/2021 Federal Agency Callable 3133EC7A6 10043 3133EC7B4 10044 3133ECMZ4 10051 3133ECNY6 10056 3133ECP40 10060 3133EFFC6 10129 313382Y98 10057 3133834Y4 10059 31338IG82 10118 3130A5X61 10122 3130A2MW3 10132 3130A6XG7 10137 3130A6WL7 10138 3130AWR 10139 313OA72E4 10140 313OA7CV5 10149 3134G3S50 10040 3134G33E8 10124 3134G7S77 10133 3134G45V5 10143 3136GOR37 10127 3136GO21-13 10128 3135GOSYO 10141 Run Date: 05/162016.10:07 Subtotal and Average 506,822.26 500,000.00 511,124.50 506,765.62 1,820 1,759 1.954 Federal Farm Credit Bank 12/12/2012 1,000,000.00 999,055.00 999,677.22 0.820 1,826 590 0.840 12/12/2017 Federal Farm Credit Bank 12/13/2012 500,000.00 499,045.00 499,919.17 0.840 1,826 591 0.850 12/13/2017 Federal Farm Credit Bank 05/01/2013 500,000.00 499,749.50 500,000.00 0.690 1,461 365 0.690 05/01/2017 Federal Farm Credit Bank 05/08/2013 500,000.00 500,020.00 499,899.03 0.950 1,826 737 0.960 05/08/2018 Federal Farm Credit Bank 05/09/2013 500,000.00 498,829.00 499,808.33 0.640 1,461 373 0.678 05/09/2017 Federal Farm Credit Bank 09/30/2015 500,000.00 500,008.50 500,000.00 1.530 1,461 1,247 1.530 09/30/2019 Federal Home Loan Bank 05/16/2013 ;500,000.00 497,768.50 500,000.00 1.000 1,826 745 1.000 05/16/2018 Federal Home Loan Bank 05/29/2013 500,000.00 500,003.50 500,000.00 1.040 1,826 758 1.040 05/29/2016 Federal Home Loan Bank 07/13/2015 250,000.00 250,000.50 247,746.24 1.365 1,620 1,327 1.643 12/19/2019 Federal Home Loan Bank 07/29/2015 500,000.00 500,911.50 500,000.00 1.125 1,827 89 2.026 07/29/2020 Federal Home Loan Bank 10/09/2015 500,000.00 501,368.00 502,517.88 1.250 1,399 283 1.695 08/08/2019 Federal Home Loan Bank 12/28/2015 500,000.00 500,868.00 500,000.00 0.750 366 241 0.750 12/28/2016 Federal Home Loan Bank 12/29/2015 500,000.00 500,191.50 500,000.00 1.300 913 59 1.300 06/29/2018 Federal Home Loan Bank 01/06/2016 500,000.00 500,000.00 498,255.05 0.810 652 536 1.051 10/19/2017 Federal Home Loan Bank 01/11/2016 500,000.00 500,142.00 499,979.05 0.500 171 60 0.526 06/30/2016 Federal Home Loan Bank 03/01/2016 500,000.00 500,007.00 499,420.15 1.375 1,815 1,754 1.400 02/18/2021 Federal Home Loan Mtg Corp 10/26/2012 500,000.00 500,372.50 499,968.86 0.625 1,467 184 0.638 11/01/2016 Federal Home Loan Mtg Corp 09/02/2015 500,000.00 500,054.00 497,457.27 1.500 1,591 70 2.211 01/10/2020 Federal Home Loan Mtg Corp 10/29/2015 500,000.00 500,087.00 500,000.00 1.125 1,827 89 1.125 10/29/2020 Federal Home Loan Mtg Corp 01/21/2016 500,000.00 500,176.00 499,541.02 1.250 1,236 40 1.280 06/10/2019 Federal National Mtg Assn 09/24/2015 245,000.00 245,024.01 243,945.40 1.500 1,563 84 2.107 01/24/2020 Federal National Mtg Assn 09/24/2015 300,000.00 300,057.60 299,249.88 1.350 1,321 6 1.836 05/07/2019 Federal National Mtg Assn 01/20/2016 500,000.00 499,749.00 498,821.17 1.600 1,800 54 2.187 12/24/2020 Portfolio POOL AP PM (PRF_PM2) 7.3.0 Report Ver. 7.3.3r, City of Diamond Bar Portfolio Management Page Portfolio Details - Investments April 30, 2016 Average Purchase Stated Days to YTM/C Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Term Maturity Date Subtotal and Average 11,752,733.03 11,295,000.00 11,293,487.61 11,286,205.72 1,451 450 1.229 Negotiable CD 02006LNF6 10108 Ally Bank UT 01/29/2015 248,000.00 248,846.18 248,000.00 1.250 1,096 638 1.045 01/29/2018 020080AV9 10130 ALMA Bank Astoria NY 10/01/2015 249,000.00 253,621.44 249,000.00 1.700 1,460 1,247 1.701 09/30/2019 02587DMV7 10052 American Express Centurion Bk 05/02/2013 248,000.00 249,219.42 248,000.00 1.100 1,826 731 1.101 05/02/2018 02587CAWO 10098 American Express Centurion Bk 08/21/2014 248,000.00 253,316.62 248,000.00 2.100 1,826 1,207 2.101 08/21/2019 06740KHB6 10091 Barclays Bank 07/02/2014 248,000.00 252,312.97 248,000.00 2.050 1,826 1,157 2.051 07/02/2019 05568P7A9 10081 BMW Bank 04/25/2014 248,000.00 252,286.18 248,000.00 1.900 1,826 1,089 1.901 04/25/2019 14042E4P2 10120 Capital One Bank 07/15/2015 248,000.00 253,679.94 246,000.00 2.300 1,827 1,536 2.303 07/15/2020 140420XR6 10151 Capital One Bank 04/06/2016 248,000.00 249,868.43 248,000.00 1.700 1,826 1,801 1.701 04/05/2021 20033ALQ7 10117 Comenity Capital Bank 07/14/2015 248,000.00 253,697.06 248,000.00 2.350 1,826 1,534 2.355 07/13/2020 20451PBV7 10066 Compass Bank 08/07/2013 248,000.00 252,008.67 248,000.00 1.750 1,626 828 1.751 08/07/2018 23204HBHO 10089 Customers Bank 06/30/2014 248,000.00 248,733.83 247,716.11 0.950 1,085 414 0.764 06/19/2017 254671G53 10075 Discover Bank 02/20/2014 248,000.00 251,433.56 248,000.00 1.850 1,826 1,025 1.851 02/20/2019 29266NG84 10107 EnerBank USA 01/29/2015 248,000.00 252,057.53 248,000.00 1.400 1,461 1,003 0.000 01/29/2019 29976DZD5 10119 Everbank/Jacksonville FL 07/14/2015 248,000.00 253,720.86 248,000.00 2.000 1,827 1,535 2.002 07/14/2020 33767AVK4 10146 First Bank Puerto Rico 02/12/2016 248,000.00 251,779.77 248,000.00 1.850 1,827 1,748 0.000 02/12/2021 34387ABAS 10102 Flushing Savings Bank 12/10/2014 248,000.00 250,438.58 248,000.00 1.800 1,461 953 1.800 12/10/2018 308863AH2 10147 FARMERS&MERCH SAVINGS BK 02/29/2016 248,000.00 250,485.70 248,000.00 1.550 1,824 1,762 1.550 02/26/2021 3516OWK57 10025 GE Capital Financial Inc. 05/04/2012 248,000.00 250,164.05 248,000.00 1.750 1,826 368 1.751 05/04/2017 36160KZK4 10073 GE Capital Retail Bank 01/31/2014 248,000.00 252,348.18 248,000.00 1.900 1,826 1,005 1.901 01/31/2019 38148J6M8 10142 Goldman Sachs Bank 01/27/2016 248,000.00 254,528.79 248,000.00 2.100 1,827 1,732 2.102 01/27/2021 06251AK25 10131 Bank of Hapoalim NY 10/09/2015 245,000.00 251,115.45 245,000.00 2.000 1,827 1,622 2.002 10/09/2020 40434ASZ3 10112 HSBC Bank USA 03/30/2015 248,000.00 248,075.39 248,000.00 1.250 1,827 1,429 2.223 03/30/2020 45383UPJ8 10077 Independent Bank CD 03/14/2014 248,000.00 249,510.82 248,000.00 0.900 1,280 501 0.902 09/14/2017 856284X58 10094 State Bank of India 07/22/2014 248,000.00 252,303.79 248,000.00 2.000 1,826 1,177 2.001 07/22/2019 464209BR5 10054 Isabella Bank &Trust Company 05/30/2013 248,000.00 247,150.35 248,000.00 1.000 1,826 759 0.900 05/30/2018 48125TU86 10110 JP Morgan Chase 02/06/2015 500,000.00 500,668.00 500,000.00 1.000 1,461 1,011 1.855 02/06/2019 51210SITYS 10061 Lakeside Bank 05/17/2013 248,000.00 247,947.57 246,000.00 0.750 1,461 381 0.750 05/17/2017 538036CF9 10145 LIVE OAK BANKING COMPANY 02/11/2016 248,000.00 251,782.00 248,000.00 1.500 1,460 1,380 1.468 02/10/2020 58403BK62 10080 Medallion Bank 03/28/2014 248,000.00 248,631.66 248,000.00 1.250 1,461 696 1.254 03/28/2018 59013JJB6 10126 Merrick Bank 09/21/2015 248,000.00 254,236.70 248,000.00 1.850 1,827 1,604 0.000 09/21/2020 686184TK8 10055 Oriental Bank &Trust 05/16/2013 248,000.00 248,020.34 248,000.00 0.650 1,096 15 0.651 05/16/2016 70153RHEl 10076 Parkway Bank &Trust 03/19/2014 248,000.00 249,981.77 248,000.00 1.650 1,826 1,052 1.651 03/19/2019 71270QLS3 10105 People's United Bank 01/28/2015 248,000.00 253,790.06 - 248,000.00 1.750 1,826 1,367 1.751 01/28/2020 795450SF3 10097 Sallie Mae Bank 08/06/2014 248,000.00 252,665.46 248,000.00 2.050 1,826 1,192 2.051 08/06/2019 Portfolio POOL AP Run Date: 05/162016-10:07 PM(PRF PM2)7.3.0 City of Diamond Bar Portfolio Management Portfolio Details - Investments April 30, 2016 Page 3 Run Date: 05/16=16- 10:07 Portfolio POOL AP PM (PRF_PM2) 7.3.0 Average Purchase Stated Days to YTM/C Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Term Maturity Date Negotiable CD 981571603 10113 World's Foremost Bank 05/13/2015 200,000.00 202,678.80 200,000.00 2.000 1,827 1,473 2.002 05/13/2020 94768NJU9 10088 Webster Bank 07/02/2014 248,000.00 252,247.50 248,000.00 1.900 1,826 1,157 1.901 07/02/2019 Subtotal and Average 9,485,172.84 9,130,000.00 9,245,473.52 9,129,716.11 1,672 1,110 1.537 Municipal Bonds 189849KY7 10125 Coachella Valley School Dist 09/15/2015 880,000.00 901,392.80 887,667.43 2.885 1,782 1,553 2.665 08/01/2020 283309KN1 10134 EI Monte School District 11/06/2015 750,000.00 763,282.50 756,454.18 2.148 1,272 1,095 1.850 05/01/2019 455749503 10150 INDIO CA WATER AUTHORITY 04/01/2016 - 980,000.00 1,007,449.80 1,010,102.13 2.820 1,461 1,431 2.000 04/01/2020 Subtotal and Average 2,654,692.62 2,610,000.00 2,672,125.10 2,654,223.74 1,514 1,376 2.180 Wells Fargo Sweep Account SWEEP 10036 Wells Fargo 07/01/2012 2,572,351.00 2,572,351.00 2,572,351.00 0.010 1 1 0.010 Subtotal and Average 2,237,680.07 2,572,351.00 2,572,351.00 2,572,351.00 1 1 0.010 Total and Average 31,543,559.78 32,632,875.83 32,821,474.27 32,674,787.02 1,134 618 1.175 Run Date: 05/16=16- 10:07 Portfolio POOL AP PM (PRF_PM2) 7.3.0 Agenda # 6.8 Meeting Date: June 7, 2016 CITY COUNCIL IMP- TO: AGENDA REPORT Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: SUPPLEMENTAL APPROPRIAT ONS OF $300,727 INTO THE FY 2015/16 BUILDING FEES REVENUE ACCOUNTS, AND $118,000 INTO THE FY 2015/16 BUILDING AND SAFETY CONTRACT SERVICES EXPENDITURE ACCOUNT TO FUND THE PAYMENT OF RKA CONSULTING SERVICES INVOICES. -11 RECOMMENDATION: Approve. FINANCIAL IMPACT: The City's professional services agreement with its building and safety contract services provider, RKA Consulting Group (RKA) includes a commission -based fee schedule, where compensation is calculated as percentage of the City's monthly plan check and permit revenues.' As such, the additional appropriation requested is a direct reflection of the increased revenues derived from plan check and building permit fees collected during the current budget year. BACKGROUND/DISCUSSION: At the beginning of FY 2015/16, $532,000 was appropriated for building and safety contract services, based on estimated plan check and permit revenues of more than $1.068 million. When the budget was adjusted at mid -year, permitting activity trended approximately 13% above projections, and associated revenue and expenditure estimates were increased to $1.206 million and $587,000 respectively. During the second half of FY 2015/16, revenue continued to pick up pace (even though the last of the building permits for Lennar's Willow Heights project had long since been issued), and staff now expects to receive nearly $1.369 million in building plan check and permit revenues by the end of the current fiscal Each month, RKA receives 65% of the first $25,000 in permit and plan check net revenue, 50% of revenue between $25,001 and $50,000, and 40% of revenue above $50,001. year; this translates to approximately $650,000 in total RKA invoices for the current budget year. These year-end projections are published in the FY 2016/17 draft budget. In light of this increase in development activity, it is necessary to appropriate an additional $118,000 for the Building and Safety Contract Services account to pay RKA's invoices through the end of FY 2015/16. This additional expenditure will be offset by the corresponding portion of the increase in building fee revenues. Prepared by: l� Greg Gubman, AICP Community Development Director Building and Safety Contract Services Appropriation Adjustment Page 2 CITY COUNCIL 6.9 Agenda # Meeting /)ate~ 617116 TO; Honorable Mayoand Members VIA: JomeeUeSleTano. City Man TITLE: APPROVAL [)FAMENDMENT #21]AGREEK8ENTWITH TENNIS ANYONE T]EXTEND THE CONTRACT PERIOD TOJULY 1.2O1OTHROUGH JUNE 30.2O17|NTHE AMOUNT {lF $70,000. RECOMMENDATION: Approve. FINANCIAL IMPACT: Funds to pay for this contract come from revenue collected from participants who take t8DDiG instruction classes in the City's ReC[B@UOD P[Og[8Dl. Total estimated revenue for the 2O18/2O17 Fiscal Year from tennis instruction iS$1O7.00O. From this amount, $7O.00Di8paid tOthe contractor and $37.00Ois retained bythe City. Actual revenue and instructor payments will depend upon how many people actually sign Upfor the tennis instruction classes during the 201O/2O17 fiscal year. Funds for this amendment are included iO the proposed 2O10/1YFYbudget. BACKGROUND: The City Council awarded @ contract tOTennis Anyone ODJuly 1.2014tOprovide tennis classes iDDiamond Bar for the period ofJuly 1.2O14through June 3O.2O15. Section 2Ofthe contract allows the City Council to extend the contract on an annual basis if doing so is deemed to be in the best interest of the City. City Council approved Amendment #1OOJune 1U.2O15tOextend the term for the period OfJuly 1.2D15 through June 3O.2O10. Staff iSseeking City Council approval tOextend the contract for the period OfJuly 1. 2O1dthrough June 3O.2O17iOthe amount DOt-tO-eXceed$7O.00O. DISCUSSION: Tennis Anyone has CDDbDUed to provide qU@ld« tennis iDGtnJCtVD programs for the Diamond Bar Community. Staff therefore recommends that the City Council award the contract to Tennis Anyone for the 2O1O/2O17Fiscal Year iOthe amount Of$7O.00O. Per the City's Purchasing Ordinance, awards for services t0 a S|Og|8 vendor in 8 fiscal year Sh8|| not exceed the City K83D8ger'G purchasing authority Of$4O.00Owithout prior approval from the City [|VUOCi|. This COOtn9Ct @DOOUnt is based on the pattern of increasing enrollment during the last three Fiscal Years. PREPARED BY: Christy Murphey, Recreation Superintendent REVIEWED Community Services Director Attachments: Amendment #2tOTennis Instruction Service Agreement AMENDMENT #2 TO TENNIS INSTRUCTION SERVICE AGREEMENT THIS AMENDMENT #2 TO TENNIS INSTRUCTION SERVICE AGREEMENT is made this 7th day of June, 2016 by and between the CITY OF DIAMOND BAR, a municipal corporation of the State of California ("CITY") and TENNIS ANYONE (CONTRACTOR). Recitals: a. CONTRACTOR entered into a 12 month AGREEMENT with CITY effective JULY 1, 2014 ("the AGREEMENT") for recreational tennis instruction. b. Parties agreed to Amendment #1 extending the term from July 1, 2015 through June 30, 2016. C. Parties desire to amend the AGREEMENT to extend the term for an additional 12 months. Now, therefore, the parties agree to amend the AGREEMENT as follows: Section 1 — Term of the AGREEMENT provided in Section 2 is revised to extend the AGREEMENT from July 1, 2016 through June 30, 2017. Section 2 — Compensation provided in Section 3 of the AGREEMENT is revised to an amount not -to -exceed $70,000 for the term of July 1, 2016 to June 30, 2017. Except as provided above, the AGREEMENT is in all other respects in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #2 TO AGREEMENT on the date and year first written above. ATTEST: CITY OF DIAMOND BAR A Municipal Corporation Of the State of California TENNIS ANYONE Contractor Signed Signed Nancy Lyons Mayor FAWN� City Attorney Title City Clerk TENNIS INSTRUCTION SERVICE AGREEMU NT THIS AGREEMENT is made as of July 1, 2014 by and between the City of Diamond Bar, a municipal coiporation ("City") and Tennis Anyone, ("Contractor"). RECITALS A. City desires to utilize the services of Contractor as an independent contractor to provide services to City as set forth in Exhibit "A", the City's Request for Proposals dated May 27, 2014. B. Contractor represents that it is fiilly qualified to perform such tennis instruction services by virtue of its experience and the•training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Contractor are as described in Exhibit "A" the City's request for proposals dated, May 27, 2014. B. Level of Services/Time of Performance. The level of and time of the specific sezvices to be performed by Contractor are as set forth in Exhibit "B" and as supplemented in quarterly class schedules provided by the City Manager, or his designee. Services commence when instructor arrives at designated assiginnent site, and cease when official departs said site. Services do not involve any travel or transportation whatsoever. 2. Term of Agreement. This Contract shall take effect July 1, 2014, and shall continue until June 30, 2015 unless earlier terminated pursuant to the provisions herein. By mutual agreement and consent of City and Contractor, this agreement may be extended for up to five (5), one (1) year increments. Conditions and fees to be negotiated at time of extension, as amended. 3. Compensation, City agrees to compensate Contractor for each service which Contractor performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper invoices in the formm specified by City. Total payment to Contractor pursuant to this. Agreement shall not exceed seventy thousand dollars ($70,000) aumually. 4. General Terms and Conditions. Iii the event of any inconsistency between the provisions of this Agreement and Contractor's proposal, the provisions of this Agreement shall control. . 5. Addresses. City: City Manager Contractor: Bill Bush City of Diamond Bar Tennis Anyone 21310 Copley Drive 15670 Portenza Dive Diamond Bar, California 91765 Fontana, CA 92336 6. Status as Independent Contractor. A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or- otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to rehnburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Contractor represents that he does not have any employees nor will he have any employees during the terra of this contract. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees. Contractor furtlier agrees to indemnify and hold City harmless fromm any failure of Contractor to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indeinrufication arising under this Section &. 7. Standard of Performance. Contractor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession raider similar conditions. 8. . Indemnification. Contractor agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harness from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Contractor, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as'a Contractor, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insui anee. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in Rill -force and effect, with an insurance company admitted to do business in California and approved by the City a policy or policies of broad -form comprehensive general liability insurance with minumurn limits of $1,000,000 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services tinder this Agreement. Contractor shall require contracting instructors to carry automobile insurance per State of California law; City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability. The policy (ies) as to comprehensive general liability, shall provide that they are primary, and that any insurance maintained by the City shall be eicess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional 'insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof: Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Contractor pursuant to the terns of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Contractor shall submit to City insurance certificates- indicating compliance with the minimum insurance policy endorsements indicating compliance with all minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Conflict of Interest. A. Contractor covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendors) of hardware or software to City as a result of the performance of this Agreement. Contractor's covenant under this section shall survive the termination of flus Agreement. 11. Termination. City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. Contractor may terminate this Agreement with or without cause upon ninety (90) days written notice to -the City. The effective date of termination shall be upon the date specified in the notice of termination. In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Inunediately upon receiving -written notice of termination, Contractor shall discontinue performing services. 12. Personnel, Contractor represents that it has, or will secure at its own expense, all. personnel required to perforin the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or tinder it supervision, and all personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine the assigunnent of its own employees to the performance of Contractor's services raider this Agreement, but City reserves the right, for good cause, to require Contractor to exclude any employee frorn performing services on City's premises. 13. Non.-Discrinrination'and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or reci uitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry; age, physical or mental handicap, medical condition, or sexual orientation. . C. Contractor will cause the foregoing provisions to be inseiled in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard cominercial , su1pplies or raw materials. ld. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void -and of no effect. 15. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local goverlurients. 16. Non -Waiver of Teams, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 17. Attorney's Fees. In the event that either party to this Agreement shall continence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 18. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or. during regular business hours; or (b) on the third business clay following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may; Rom time to time, designate in writing pursuant to the provisions of this section. 19. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 20. Counterparts. This Agreement nnay be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one app. the same instrument. 21. Entire Agreement. This Agreement, aid any other documents incorporated herein by specific reference, represents the entife and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 22. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of tine date first written above. "City" ATTEST: B T omniye C:ribbins City Clerk CITY OF DIAMOND BAR Carol Herrera Mayor "CONTRACTOR" The City of Diamond Bar is currently accepting proposals for a provider of year 'round tennis instruction in the contract class program. Proposals must be submitted to the City of Diamond Bar by Wednesday,, June 11, 2014. Introduction In preparation for recreation tennis instruction, the City of Diamond Bar's Community Services Division is seeking proposals for a provider of tennis instruction from July 1, 2014 until June 30, 2015. Scone of Work To be considered for the tennis instruction contract, proposals must be submitted to the City of Diamond Bar by Wednesday, June 11, 2014 at 5:00 P.M. The proposal must provide for the following equipment and services: Minimum Requirements Services: ® Group or class tennis instruction will be offered a minimum of four (4) days each week of each quarter session at city owned tennis courts, ® Groups or classes will be divided and designated by age and/or skill level. ® Groups or classes will be held with minimum of four (4) participants, and a maximum of twenty-four (24) participants per group. • Groups or classes will be offered for adults, teens, youth, and preschool aged children. ® Groups or classes will be held with a ratio of a maximum of eight (8) students to one (1) instructor. RFP Tennis Instruction Provider May 27, 2014 Page 2 ® The instructional program will be managed and monitored by a tennis professional, certified by the United States Professional Tennis Association. • The instructor will sign a Tennis Instruction Service Agreement to provide services for one year. The contract will contain a provision to extend the agreement in one year increments for up to 5 years. A sample agreement is attached to this document. ® In the event that the agreement is extended for one or more one year periods, the instructor's unit prices shall be subject to adjustment at the commencement of the extended term and annually thereafter. Any increase in compensation will be negotiated between the City and the contractor, with the limits being no increase to a maximum of the cost of living. ® The instructor will sign a contract each quarter session for the services provided. A sample of the contract is attached to this document, • The instructor will keep in force comprehensive Personal Liability and Property Damage Insurance with the limits of at least $1,000,000 for bodily injury or death of any one person or for any one accident or occurrence and at least $1,000,000 for property damage. The City of Diamond Bar; its elected officials, officers, agents or employees will be listed as additionally insured on the policy. Equipment: ® Instructor(s) will provide an adequate number of tennis balls required to teach each class. ® Students will provide their own tennis racquets. Facilities: 9 All instruction will take place on city owned tennis. courts. Selection Process After the June 11, 2014 submission deadline, a telephone interview will be conducted to review the proposal. Selection will be made by June 25, 2014. If you have any questions about the RFP or the selection process, please contact Crystal Knox, Community Services Coordinator, at 909.839.7072. Please submit all proposals to: City of Diamond Bar Attn: Crystal Knox 21810 Copley Drive Diamond Bar, CA, 91765 Tennis Anyone Inc. started 24 years ago with a single coach, Bill Bush who had a passion for people and love for tennis. It has grown into a comprehensive tennis program operating in g local Southern California cities. Tennis Anyone is now comprised of a team of over 3o friendly and knowledgeable coaches, and over boo tennis eager students seen weekly, Our primaryfocus is on helping our students grow to achieve their tennis ambitions by making the learning process fun and exciting. At Tennis Anyone we know that parents are searching forauality tennis program for their children that delivers true recreational value for their families., price, other program"s'may focus on their most gifted athletes, at Tennis Anyone we at an affor�abfe belleve there i!�Aor''riething in this sport for EVERYONE. That "something" is more Fun, Fitness, and Friend- ships for a lifetime. At Tennis Anyone,. Everyone is a winner( We pride ourselves in offering country club level-ingruni,on at city friendly rates. Quite simply put Tennis Anyone is the best produ t fs best price.-- Tennis Anyone would love to continue to be of service to the Diamond Bar Community that we have cherished being a part of for the past 20 years. Enclosed is a look at our general class information. Below you will also find our list of references from the cities that we are currently a part of. As well, over the past 3 months. Alhambra, Fontana, and Yorba Linda have all said YES to the Tennis Anyone Program. Bill Bush Tennis Anyone Inc. Founder & Director (go9)625-2o6o Emai]:Tenn!sPro@TennisAnyone.info Please visit tis at www.Te n n i sAnyon e. I nfo Coach Bill Bust} Ai-ca(lia Recreation Contact Gina Hernandez Pho»e (S26) 821-4328 sa rte:-vFE Diamond Bar Recreation Contact Crystal Knox If Phone (909) 839-7072 Chino Hills Parks Recreatio Contact Sarah Klose Phone (909) 3642700 Claremont Hinnan S614ces Contact Ailison Martinez Phone (909) 399-5490 Brea Parks & Recreation Contact Melissa Davis Phone 714 990-7140. Easivale Recreation Contact Yvette Vascones Phone (951) 727-3524 x215 rr �T <^�.:• FrK is Coach Bill Bust} Ai-ca(lia Recreation Contact Gina Hernandez Pho»e (S26) 821-4328 sa rte:-vFE Diamond Bar Recreation Contact Crystal Knox If Phone (909) 839-7072 Chino Hills Parks Recreatio Contact Sarah Klose Phone (909) 3642700 Claremont Hinnan S614ces Contact Ailison Martinez Phone (909) 399-5490 Brea Parks & Recreation Contact Melissa Davis Phone 714 990-7140. Easivale Recreation Contact Yvette Vascones Phone (951) 727-3524 x215 Position Contract Class Specialist Years with Tennis Anyone 3 Position Contract Class Specialist Years with Tennis Anyone 19 Position Contract Class Specialist Years with Tennis Anyone 24 Position Contract Class Specialist Years with Tennis Anyone 10 Position Contract Cuss Specialist Years with Tennis Anyone 14 Position Contract Class Specialist Years with Tennis Anyone 5 rr Position Contract Class Specialist Years with Tennis Anyone 3 Position Contract Class Specialist Years with Tennis Anyone 19 Position Contract Class Specialist Years with Tennis Anyone 24 Position Contract Class Specialist Years with Tennis Anyone 10 Position Contract Cuss Specialist Years with Tennis Anyone 14 Position Contract Class Specialist Years with Tennis Anyone 5 At Tennis Anyone we are passionate about our 9 because as pia efclrselves we have � ic5ved so ma— fits-' tru 1U. � s -:s5 e Fun, �L�l1,l��ssr. anc Friendships for a lifetime. . The Tiger Patch The red patch is the first of nine 1 patches students must earn along the road to tennis mastery. Jur Learning r 'ly - In creating our learning system studerltsWip. • have borrowed from the martial arts. We lime 9 different levels• . from beginning to advanced, each•one representecl faya unique animal, distinguished by its positive attributes. Students are tested at the end of every session and tliose-that pass receive a patch representing mastery of that level. Bl'llfor grew up in Upland, California and started playing tennis at the age of so when his father traded tennis lessons for physics tutor- ing with a high school neighbor. By the timeBill had been playing Coach a few years you couldn't drag him off the courts. His tennis career would mature to include some amazing experiences including playing with John McEnroe on a pri- vate court, living with Andre Agassi over a summer, and training together with Pete Sampras. Bill attended Azusa Pacific University' on a tennis scholarship and graduated with a degree In Psychology. Throughout his college years Coach Bill supported himself by teaching tennis on the side but aftergroduation he had a tough decision to make. Either move on to what was considered to be a "real job" or continue doing what he loved. He thought a lot about what he wanted out of a career and lyLe. He knew that he truly loved working with people and helping them. He also felt that tennis was such a tremendously positive way forkids and adults to learn about life ...to have a constructive outlet forstress.-and to help bring famiftes together. The decislon was clear and "Tennis Anyone," was born. _ �larsn� a�,Ea tiE��sr'rrr� r'r�rrre�rr�� Jonathan collener 11 1t1 Ion -Michael Gambill it —�is w �; world Doubler ranking form�t#i� lnEheurorid s "ly 9 lam'•- �-Jack ti #i Royr I a London Stoile 1948 U$ Open ®oublei 4homplon Singter' 008 tauthern Oai C017eh gill Bush Tennis Anyone Ino. Founder The Kayatta Family Just one of the many tennis families In- volved in our program. the r� Every member of r ' ` family enjoys a Tennis t 3 Anyone class at their level. Jur Learning r 'ly - In creating our learning system studerltsWip. • have borrowed from the martial arts. We lime 9 different levels• . from beginning to advanced, each•one representecl faya unique animal, distinguished by its positive attributes. Students are tested at the end of every session and tliose-that pass receive a patch representing mastery of that level. Bl'llfor grew up in Upland, California and started playing tennis at the age of so when his father traded tennis lessons for physics tutor- ing with a high school neighbor. By the timeBill had been playing Coach a few years you couldn't drag him off the courts. His tennis career would mature to include some amazing experiences including playing with John McEnroe on a pri- vate court, living with Andre Agassi over a summer, and training together with Pete Sampras. Bill attended Azusa Pacific University' on a tennis scholarship and graduated with a degree In Psychology. Throughout his college years Coach Bill supported himself by teaching tennis on the side but aftergroduation he had a tough decision to make. Either move on to what was considered to be a "real job" or continue doing what he loved. He thought a lot about what he wanted out of a career and lyLe. He knew that he truly loved working with people and helping them. He also felt that tennis was such a tremendously positive way forkids and adults to learn about life ...to have a constructive outlet forstress.-and to help bring famiftes together. The decislon was clear and "Tennis Anyone," was born. _ �larsn� a�,Ea tiE��sr'rrr� r'r�rrre�rr�� Jonathan collener 11 1t1 Ion -Michael Gambill it —�is w �; world Doubler ranking form�t#i� lnEheurorid s "ly 9 lam'•- �-Jack ti #i Royr I a London Stoile 1948 U$ Open ®oublei 4homplon Singter' 008 tauthern Oai C017eh gill Bush Tennis Anyone Ino. Founder �r 1 t''"g s. .u�Gf.:fR'_�.c-C w<..ese�:. � yv:.i. e....:. ' . ... '�_..':.._ G:: .:.-.... .i, i... .:.:.: .Ge-�,4�•vi•.z•� �+n FOS WOO Academy ages 3-6 Beginner thru Advanced This class is designed for the little ones who ore tired of '° watching the big acids have all the fun. The focus of many of our drills will be to help build hand -eye coordination and de- velop better balance while moving. Students will Worn the basics of the: forehand, backhand, volley, and serve. Your Pee �y3 Wee will love joining In fun tennis games like: Popcorn Machine, Wolk the bog, and Balloon Bounce. .junior Amaifiewy Beginning ages 7-13 New to Novice Players The focus of this clinic is on having fun while learning the A mgjor strokes of the game: forehand, backhand, volley, and serve, Students ore grouped by ability into i of 3 levels and receive patches representing mastery when they have suc- cessfully demonstrated the skills of that level. Students that move beyond the first level will receive the tiger patch. The next 2 levels are the mantis and the dragon fly. Students will love playing drills like: King of the Hill, Beat the Coach, Tennis Baseball, and line Tag. Beginners over the age of 13 should start In the Advanced Academy, Junior Academy Int/Advanced ages 7-17 Intermediate -Advanced The Advanced Academy Is for juniors with extensive experience or who have successfully attained all Beginning Sunlor Academy patches. The focus of this clinic is on learning how to use what .._., r.....,.. —. f.,., ..,,,a.S,.,.. ,,.,A 4., _-d- a,.,..o ..ou. Allte nlr.- tan_ AdUld Academy ages 18+ Beginner thru Advanced Players of all levels will benefit from our unique clinics. This academy gives the "big kids' on opportunity to work on improving their skills, while getting a great work out, and making new friends. Ages 7 -adult Invite Only The Tournament Academy is a high level, invi- tation only, training program that caters to competitive players, ages 7 to adult. Students ' In this program work on skills designed to take them to the highest levels of the game_ ages 7-17 All Levels Small groups are a great alternative for those players wonting more attention, These groups will vary in ;ize from 2 to 4 students per coach. We offer smalls groups for all levels and ages of play, IEN!,s ANY AN Y,iNE ,.• .`p rda ,+„+c�i� ai b r r,; k !•i ? ".. 4rg� y '^i�� t � i.i ��;F� 4' � �.'�JS� t• its The number I question asked. by Tennis Anyone parents is how do any kids progress in tennis. Progression in tennis way not be as clear coat as other sports. Here's a road map to help guide our Tennis Anyone families? Be inniMJJu„nior Tennis AcadgMy. New Students Start here! Students are working to acquire basic form on the 4 major strokes. There are 3 tests that need to be passed while progress- ing through this group. This process should take a 3•-5 months. 2 .r Tournament Tennis Acad- eW This group is our highest level training academy. Stu- dents mast pass all 7 tests 5 to be eligible for this group or will be considered based on level of play and commit - ment to advance their games_ This group is not available at all locations therefore stu- dents can continue to train in their Advanced Junior Acad- emies or travel to another location where it's offered. t4 Levu . Levu Leve � �.e�e� � 4 Master's Series Round Robin Tournaments This is our monthly tournament designed to give our students a fiercer level of competition over and above the Chal- lenge !..adder. Students compete for rankings, trophies, and the right to play in the top 8 playoffs. Students should be at this level within 9 months to a year and a half of starting tennis. Again these should be played in conjunction' with academy training. These tournaments are a spring board to LISTA tournament play. :d goal is that students have moved from beginnin, to LISTA Junior Tournaments or High School tenn lay. This entire process should take a minimum of nd a maximum of 1.5 years. Once at this level par, d students can decide with the help of Tennis Any one staff how far they want to take their games. Advanced Junior Tennis Academy is the second stop. Here the goal is to develop stroke reliability and begin to rally with consistency_ There are 4 levels of tests that must be passed in this group. Once a student can rally they should join one of our Match Play Clinics to learn set play. �eve•� Tennis Alone Match Play Cinic Here students learn to play matches and compete against other students, This clinic is designed for students to gain crucial match play experience so that they under-, stand fully what how to compete in setpIQ" This clinic is meant to be done in conjunc.=;, tion with the Advanced Junior Tennis Academy or Tournament Tennis Academy`;.; and not in place of these training acad- emies. This clinic is not offered at all sites_ Tennis Anyone Inc. owner & Director obleellve 25670 Portema Dr. Fontana CA 92336 (909) 625-2060 wiv %v.Texmis Anyone.b& To provide communities with a comprehensive tennis program that can take students from the beginning level to reach their desired tennis ambitions, whether it is for enjoyment, building friendships, or competing at tournament level. Edneallon Upland High School 1983-1987 Graduated -Played on the HS tennis team all 4 years City of Diamond Bar Long Beach State 1987-1988 attended 2 yrs -Played on the college tennis team both years 10 yrs Cal Poly Pomona City of Brea -Played for college on tennis scholarship 1990-1992 attended 2 yrs Azusa Pacific University 1994-1997 Graduated BA in Psychology -Played for college on tennis scholarship City of Arcadia - Graduated with Honors 2011 -Current Work nislor Running a tennis program encompassing beginning, advanced, tournament levels classes, ages 3 to Adult, ranging from private lessons to group lesions, Including events such as camps and tournaments, special events repre- sented at the following,cities. City of Chino Hills 23yrs 1991 -Current City of Diamond Bar 19yrs 1995 -Current City of Claremont 10 yrs 2004 -Current City of Brea 14 yrs 2000 -Current City of Corona 6 yrs 2009 -Current City of Arcadia 3 yrs 2011 -Current City of Alhambra 1 yr 2014 -Current City of Fontana 1 yr 2014 -Current City of Yorba Linda 1 yr 2014 -Current summary 01 Quazilic0110115 I personally started playing tennis at the age of 10, excelled into tournament competitive level, trained at the inter- nationally known Mick Bolletlerrie's Academy in Florida, and went on to play at the collegiate and professional level. ATP double's wins over Jan Michael-Gambil, who had a career high of 14 in the world on the ATP men's Circuit and a doubles win over Sandon Stolle, who went on to win the US Open in doubles. Hired by the City of Chino Hills In 1991 to develop a comprehensive & dynamic tennis program. Added 6 additional locations over the next 22 years Coached Jack Li privately for 2 years, 1993-1995. Took Jack from the 30's to top 5 ranking in Southern California. Jack went on to become number 1 in Boy's 18's in Southern California. Coached Jonathan Calienes and Ryan Terry in 2000 to an ATP world ranking in doubles. Wrote and self published a 176 page tennis training journal , Ace Tennis Workbook, for players, coaches, and par- ents to use as a guide for tennis progression. Personal nelerenees Soy Maulit Pastor at Jesus the Way Up Ministries (626) 318-2398 Scott Carter Teacher at Baldwin Park Elementary 20+ years (951) 212.1787 Rick Vargas Senior Graphics Designer with Apple Computers (415) 205-3448 ON 6f r?iotnofid Our RL. 1600 Grand Averiu.qj OlarnQnd Par, CA 91765. Mallioo Address! 21'8-10 909.83 . - i 909.612.4580 .9.,7Q72 9.09,.#P9.7070 FOR, U mer 291A. M CLASS. P (D)POSAL Som 3-1 A iqqt 2 2 Number of Weeks: [Pee Wee ^renrfis Clinic Class Daderiptibm, - —, - is your young child tired of watching the big kids have all the tennis fun. Well now there's a group just for the Pee Weesl This crjrffc is the perfect tennis Intro. Students will learn the basics of the: forehand, backhand, valley, and serve in a coordination building. fitness friendly, fur), atmosphere. Your child will love joining In fun tennis games like., Popcorn Machine, Walk the Tennis Dog. and Ailey Rally. We believe that tennis will bring each of our students more fun, fitness, and friendships for a lifetime Come visit us at www.tennisanyone,info Class Location: I Ronald Reagan Park I pot be. 14 bevausa of hbildAy.or VaCation:, Labor Pay, Monday septi i -day 2 -day I . $52 $68 Administrative Fee $7 7-) Class Fee (459 ($1775 Matea Fee (dietaffed description on reverse side]: non?, class Mhh= 4 Cass Maxh= ^ open Special equipment needed by instructor. NA Students Should Supply. Tennis Racket Jun -24 Jui V rues'Thurs V5-500 PM Itil zz Aug 14 I Avg 19 1 septa I I I I instructor Named Tennis Anyone Address; [I 5676Porienza Dr. Fontana CA, 92336 ph O(JO.-I (9091625.2060 celh FAX: Which phono nUmber/emallienay W9 (OIOA$Q I,? tho Ubilo?. 9o9-6z5-2o6o./ QuestIons@TennfsAnyoneJnfo Email.. office use only.: TennisPro@TennlsAnyone.(nfo Website:. vvwvv.TennIsAnyoneJnfo Assistant NOme: Phoria: Material Fee: none if your,class has -a material fee, please:provide an Ilemizod 11st.be.low, T -day z -day 452 + 47 AdrNntstfative Fee 47 $7 Class Fee $59 If -you WOuld'llke to o*ff@r..qdOjt1onal clasPlease, attac�sei," h.and submit addition'al Pfoposats to this'f0m. OR& O*SALPM1LA1MR_ Qrrapietfh .leis ..t6rmi,s.=.6.confirina,ticinth I your clas6.. has been. '' app roved., P164 6- 46te1W classes All hotb6fddonany'ClfY0bteived olidayswitho t staff approva No additldhdl,olasses other than What Is advdrtlsdd.ih tliia beobhufO VAII b# p.0mittod., -o Qlasses.,that We.cancelled'due toJqW.or,.no enroll rnent:fq -two corisequtive quarters will no,jotiger be offered, _�6,,-assistantsani 4 Ail l6iituck) d suk►stitutes are required to be fingerprinted. 4., The City hObclre.s..;all. registratloh :,fore. dasOag. InsMiottird are ,not 1p*,*errWt6d to collect. fed,§- with the Q'xqppt'iQ,p. AA*'.'.p,upply. fees, .igQ*/o-of"eupp1y.:fee .goes't(thp.--.qtqr. 4 T -e -Cit w I poy. -the instructor, .70y of hetotal. -enrollment, collected,., minus ihe P'.06 014Y A d 14 fttedvelee. Instructors-vAll.bd roq orientationtneofind per year-In,"Mdr-to t.OAgh with tho.'Oit s ..q!rpd to Indep.ppcient Qont(act Inptructorawill not. di.sc.fiminate AOfWpt.apy:,empl(yqej volunteer; pa"10pant-or. . student due to race,religion, cOlor, national OrIgIn, gond4, orientation, physical or rrfont6l handlcap,-,nadfal status, veteran's** ta tUS or Oci, I have eevfd-arid understan'd1he above 'policfe' s.an"d unid&Oand that c6mi"Plet1hd thWorin id-hoi a confirmation th.0440y class(es) hos 4eep.approvecl. UfUrther',understand that.f irtust- sign an Agreement, for'Recreatibn .5orvims instruction prior -to teaching. Signature:- Date: February 6, 2014 dti of 1010,414"d.8isr Ret:te,600 s $4rvl40$• _ 16001•Grvmd Avenuel't3.3amond 13ar, CA.917b5 Moilitto Mdresr<. 21$1!17 Copley`larivaI'DiamonA6a•r,: A'i1165 t¢9.6 -7.372 '-909.839.707.11 FtfXs 909.612.4580 !� *-A,b !I Clan$ Ti#leI Famous summer Tennis Camp Number of fteksj I week Come foin us for ourfamous annual Junior Summer Tennis Camps, Kids ages 7-17 of all ability levels will absolutely love our one of a kind tennis' camps. From our amazing on court games and drills, to our hit for prizes, training to music hour, and creative ball decorating contests, we have it all. Students are grouped with players of their own ability and are taught level appropriate skills to take their game to a new level. By the end of camp everyone learns how to play a set. Don't miss out on the Fun, Fitness, & Friendships you'll make this Spring. Clens Location Labor Day, Monday sept t t -week $9z $yAdmfntstrativeFee $7 Class Fee $99 Materfai Fee (detailed description on reverse sldel: • none Class MfnMw, 7 Class Madmum: open Special equipment needed by instructor: NA Students Should Supply. Tennis Racket Jul? 1 Jul to 1 Monthru7hurs 1 8:3o-tt30am I7.17 1 Jul 14 Jul 17 ln$truCtoi' Nettle: I Tennis An one Ad.dross; ! 5670 Portenza Dr. Fontana CA, 92336 P"hibKp: i9G9j 62S 20b0 Call: FAX: WWQQ phono numberlomall moy we release to the pubilo? _2o9.625-zo6o j Questions@TennlsAnyoneJnfo �rrt 11. Office use only: TennlsPro@TennisAnyone.info ennisAnyone.info Mplstant Meme. Pho io: - P1"go lir?t9:,At1.aub-Co—Alrt.[06it-4nd voIuAtq®F9 riluat he• finge5prirlted ',�' �c� �'=,; .�rT =e-7 ; � i' ki-:a;ti�=i.3tF=7� =iC3 ;ar"•a�ry6:2�.0 �-yu:,���,��� Merlbl Fee: $. 11011e lfyouraass'has a mat6daffeq, please. provide an Remized list below. Item with` brial desoffpUdh C6si per 0nft vday t$7AdmInWrotfVeree $7 Class Fee $99 If you W'odld like to offer.i.idditional cl.assos,:Olease' attach and submiVadditional Proposals to thislorm. PflOPOSAL DISCLAWER 4 tor�ojetjpg:fhjs.#orm a conf limation• that ,youV plass%hap been:app . v.e.d-, rQ4, IPI e'"A' ihat classes will -hot -be held on any -City, observed holldaiys Wltkioiit staff apprbvai. o M.0 additional classes other .*.iho'n"what .is a0efrtisdd In the btdftro will bb p.btMitted., + Qlass$hat e cancelled-due-tolow or -no emplimant-for tWoconspoutive quartOrs will no* longer be ofleted. 4. All: lnsiilriucloir.-4, ossWta 6Wand s6b;Mlta'tes are r�r�ufi'ed.t+e be 70 4. The'.."City h4ildles',411, ' regl6t(atioh tot-clas§69. histtM06 WoMpt 'Perrh*lttdd to WIWI: f66s with the :oXq.9p.tio,nof-.-..supplyfee-s,' �f . '** the total.*entb'*IIrh.en.t.-ie'�s,. collected, minus the $7.00 bity I 60*-`* ,, o T.he.,*Q. Ity --.'Wll . pq 4htfU0t 4 1601:WbWo vill be t.equ�fpd to:attohd,i ne o(JQ.ntatjqn meeting per yoarin."Order-to t0ach with the :City. o .qntPpntract. Inpt,rqlqtors will not: :.dJsqrIrnIp,a,.t0 agaln`'empidyeQ, volunteer, teer, pon icipapt or SWdehi due to race; 'religioo, ore6d, c0lTj-6606n4t oNg)n,;gender; 'sexual Q�en .physical. or mental handicapi rri6tifal status, Veteran dtdtus6r age: I ha''Ve"i"e"ad', 'a . nd. underistaAdIW46ve,polldW and 4hdd.st6M.-that *adtnpleilno this-forfn is -not a tlonthptmyclas.s(es)has b6e0.a *pp ioved, I lurthef. uhdosto-nd that. i must. sign an AgreementIor-Ileareollon Services Instruction prior to teaching. Signature: pate: February 6, 2014 , Az` *19'...', 1 •�I)I;1v►►Iti�1•' IirSI#. City Qf blcjtnor►d ar•Re4aa#1gn1 grv;6'0'. Grand Aye nua,'Uiamond 0or, CA.9.17 65 (? Co}slay'Dri+de,�l3igma•t�'c4•i3ar;;C�'9176� •909,8.39.701 () FOxi 909.612,4600 Chea 14181 Junior Tennis Academy-Beclinning to intermediate ” Pll lmlier 6f'WeeW 4 vVes Per session class EYe t;a :. The focus of the Junior Tennis Academy -for Beginners, is on learning the 4 mayor strokes of the game Ina fun filled, fitness friendly, atmosphere. Students will work to establish farm on the forehand, backhand, volley, and serve. There are 5 mastery levels in this group that students will be tested on for progress. Students w)0 absolutely love playing drilis like: King of the Tennis Hill, Tennis Baseball, and Tennis line Tag. We believe that tennls will bring each of our students more fun, fitness, and friendships for a lifetime. come visit us at wwvt.tennisanyone.info fa`Lpa#lpt>t Ronald Reacian Park #Daf6s classes not field be cruse iDfbAdAY etr'004tim labor Day,Mondaysept, Way 2 -days 3 -days F_ $6z 49z 4a8 $7 Administrative Fee 47 $7 $7 r..=' Class fee $ 9 499 $tz5 material Fee (detaRed desa 1pt)on on reverse side): none ClazMhIMum: 4 . Classmzftum: open Special equipment needed by Instructor: NA Students Should Supply. Tennis Racket - ;�, ;: x,.^•¢: •t'1'C•.S.f.^;a ^v•• .:: i:ir'. 'c;,: - +',y-;�N.. };fit s?'-SMS`247;�yq lig: i2:" `' lk7.F(''' ':'v'7£i'a:-ai,. yA!• i •'1ti� r.� E =P � �j v.:,la': Yi• �,. - . T "„u;Y. Fr.4� �'� �r1 r Vt, �. �^:.Lek��..�� r`.'c�`..-'.;: rQ.�.�.,>�'6G!P•.,�ny.b�%Y;C:"kM. F ��! � r:' r. ,. t^ .•!tiw3 u: 'c. �za,- -N Y i;awu. {_. .�.•� Jun 23 Jul $7 Mon, Tues, Thurs S:oos:gopm 713 Jul 21 Aug 14 Aug 18 Sept 11 Insti'tlotdr foist Tennis one AdWeSS: ) 5670 Portenza Dr. Fontana CA, 92336 Phohe. (9as) 6z>zao6o dell: TAX.. Whlttli phono nUmberl+?mWt may wa rvlW$9 io the pubilo? 9o9.625.zotio J questions@TennisAnyone.info �iltlltt�l: office use only. TennlsPro@TermisAnyone.info lrg/ bsite; wvAv.TennisAnyone.Info Assl9tabit tame: Aho.tia;. Plogq j3 iitte: Ail dull aotllractoi .'attd v4luiit�ars rrlttsl lab tin er'pi9ntt ii �`r .. *4�i�'=z�3�r/rr'Si+��..g.r-.:; •vi ii! ��,j/E��t7rY'A.or �{1 a`'r t+^•7.4kc`a'�.-� n .w� MajorJ61 Foe., $ none It yQpr class has:a material fee-, Please. ProV1d6 an itemized 1.10 below. Item with -brief desdii�pflon Coat oat Per* unit hit r. .4- A ...... .... . v4--, I -day a -days 3 -days 462 $91 Ola + 0 Admintstradve Fee 47 17 $7 Class Fee $69 $99 $125 you Would Me to oft6r4dditional classesi.." leas6 attach and. ,P 6ubrhit.*�iddliio,n:al,P"e*o,p,ci'g'als to this fv m*.. ftoposAL-DISCLAIMEH, .06M imailoMbityouk 1plass%has been -op�p royqO, that classeis� Will •n: ot-6e held on* any - ify d ll'da`Y*.' W"ithibui 'S'*tWf approval. -i Ple�ie --note o'bs'eive ho, s N6 addltlohW-,blasses otheMhadn What is adv&.0804.1h the Vobhutlo will,6.6 V.0mitt6d., + Qlassps.that are oancelledAue to'l-ow or no enrollment.fQy two conaecutive quarters will no longer 1po :offereo -All We . triuctoirsi, z(sslsWht9 and subititUi6s are f646ked to be' ling6iprinted. o: The.. -City hdAdfles.all r6gistr6tiph foe classos, lhsOuotorO are.'not perMitted W collebt 1069 With the POP oxceptl6not,sOpply fees.' 10 ?�.o r t suppjy, fee. goes to.the t.. e e 6 the po city Tb :City -will pay -the Instruotor of i 6 6t�].,. epro. Ment fees; collected; mintis e .!9. 70% bdmin: 1s6tive:fee. # InOrobtors-will bd required td- WNW *one orientation -ibeetino per year 1A."Order.to tO0hV.1,th. the Oty. o Indopencle"t. Qontract. Instruptors Will not discriminate ag'Whst. .anyempl6y9o, volun.teer, I ptrticlp�nt .or Si6aW due to race; re fgiot ore�d, color, national oqggenderi sexual o0en6; h Ical or mental handicap, rnatbtl status, VetOM*46ius or ago.. p -0,Je0h6* M06rm Is nota' I hdve read and unaei-Ma 6d'the above'policies arid U'hd6kitanO that c0-0 confirmati®n that my olass(es) has b6eh,approved. I fUrtho-Oderstand. that I must sign an Agreement -for -keoreall'o'n Services Instruction prior to teaching. Signature: Date: February 6, 2014 I.►Iia�tf��d.11�1 i l0v0P14mlp64.0.ar400.044$ rvt+tes 1.40..0:0mrui tcl Anu,e, 0-famond Barr CA 91165 al;itig Address:: 21'sIQ Copley'*Dilve,-..blotnov0:ga►,.tA Stl�'ti$ 909.839.1072 * ' Q9.',Q.391:7070 FOX; 909.612,4500 C las61filel Junior Tennis Acade Advancer} Nlamber.oiW�slcs� 4wks ersession The Junior Tennis Academy—Advanced is for students that have either attained all; mastery levels In the Beginning & intermedrate Academles or are coming to with the ability to rally with proper form from the baseline, The focus In this group is on learning both topspra and slice, as well as executing -the right 'shot at the tight lime. 5tudentswill learn how and when to lob, drop shot, hit an over head, orvolley, etc, This Is a high energy, dynamic, fitness challenglog; tennis program designed to bringstudents to a level where they have the tools to start play4ng matches. There are 2 mastery levels In this group, much litre the belt system In martial arts, that students will be tested on so that parents & students are always clear on progress, Students will absolutely love playing drills like: Olympics, 3 before z, and Chaos. Class *Daus: dovsias•rlot held bggtyppo of holld4y 9r.VAa OtIan: Labor Day, Monday Sept I 1 -day a•days 3 -days $7z $lox $u2 $7 Administrative Feel 7 $7 Class Fee S39' $Soy $fz9 Material Fee (detailed description on reverseside):none CiassMinmum: 4 ClassMaxmu m' open Spedal equipment needed by instructor. NA Students Should Supply: Tennis Racket : xr• rr -♦ .F;, .,•,.-.,>; y a- • "n,i r 7 v ;Y : c •t�r�,�{.yutr• t• •'�c5yx y �.h^.1j",' IA „�tyr ^•�x!��.t�tS tiJ"�1��f�'�';A �+`yti'�rt� rrp'�e�•''�. ��j(a,.a�1 y�`�. ��. yq��i����i � V�.��s{=�:';: (a.(•�1'�,i,J 1f ,�iR`'(�)� .F'i 4�fi.'�"J�..°+'�t �5--;t:GV%su� ^''�'l�•�7i:tST�+?�i���Ji.'T:fS'�r _• :r;-.a`_,'��5:�'.^�`r'h.>vFi .w���'f�`�4v;7.•'��j���.1.• .r).!Y.i �.. /.�.;�x,_��.�.4i�H. ,v�'^�fJl� ��iii�� f5i 5Y �g••" Jun 23 Jul 17 Mon,Tues,Thurs M,T,Th 6:3o-&: open 7.17 wed W 4:30.6:30 pm 10121 Aug 14 AU918 Sept u 1f16trtECt&'ha o: ITennis An one A r�Sa; 1 15670 Porten2a Ear. Fontana CA, 92336 Ph!OnP.a I 19091625-2060 PAX: 1Yd1-tl¢Fr'ph9nq nuraborlwmall rttatywe fe)ea$e) iQ tlJd pudic? gog-6z5-2o6o/Questions@TennIsAnyone.info office use only: Te nnispro@TennisAnyone,rnfo vvww.TennisAnyone.lnfo Asslstant Nqn ; Phore: . naSHpPl3a!Esba.DgrtHdriAr z;,.,...r.�,r:� <'—'Faa�-M1't<;�a.,�E::�--}s;4�i..:�-czaFt�?!�'^'•�r'�t#:�i�c Moteribi Feb: $ -lie Ifyourc eLss'has,.,a mg1e4q) fee, plp pisQ. provide an Itemized list below. CoAt vday 7. -days 3 -days $VD2 $122 + 17 AdrMnlstratlye Fee 47. 47 $7 Class Fee $79 $log $129 If � ou would.like to offer addlitlopaj cusses;Il Pe s attach and. submit 'additional.Proposals to this fbkm''.- PRoM�AL DisdLaIMER Completing -h s-fi)rM NOT a .q.oMlft" ».titi,h.that your claqs-..hqs been.iopmyed. , Pleasb t'iote that clas6es will 66t.be h, 1, on a6obserued hol AyA without staff approval. 4 No additio6a'"I'olatses other,than w4ht 18 adv4s0lh thd bfobhufdWIl(* be. pbrmiWA. 0: .0lassps,that,ave cancellqd due.to low or no enroll ment:fqr -two,conspoutIvp - qvartors; will. no- longer be .(fqred. All.-Inst'ructoo.§,..assis'tar ts.;6nds;U'4stitu'tOs'aee"ie'q11red to'be-fingefp4rited, u 4, The 'Gity. -hodles'.1'aA. registratl0h fok dlassia�g. lllsttubtofs dro ,not -0*6f M"'ItIdd to collect f6ds With the exception df.su pjyjqqs' of sijpply*jq.0.gqes. to the-Instruptor, 4 Th6 .0 it. -6s col '' ledtb,4,..rnlhus the $7;00 dt� P 14,1Y will '. 0 of h6 total. oneo'llm-ent .1he Instructor" 70% -ij. # imAruptQrs; will betoqui d to:attend .o no orlentatgn.fneeting per yoar-In'".6fdor-to t0a.qh-with. th6..Q.it . # Independent I n1(aqt1ng.I�trqotqrsiwill notAi1scflnIhate-qg..a ptt.apy:ompl6yea, VOUPWOr') attlo 1pa.t or .ent due to race, reig qn?.c'reed, color, natoatPtigendefi seual denlon04Y41041. or 4iAs 9 I have rias .and unideistatidlfie Aove-polIGIOS phd Uhd6itand that c6ir�01eilhd1his fdriii Is -hot a eonfirmatjoh tk4t be(in,approved, I.fUrther- understand'that-1 must sigh an Ag reernent. for: RecrOatldnSeMc. es, Instruction prior to teaching. Date: February 6, 2014 Signature: Ibill MONIPIAl". (- C 06 - City of Plat mpiliicl .0,6r Re'W010.6 sai*i� 160.0 Grand Avenues 0.1amund Sar; .CA.0.1 7.65" Hirk nA .OAddreo- �11'8 1 O'Coplay: Drive,* DiomQ 4 rt.GA*91 I 949, ,079 -909.6,39,7070 NX. -,909.612-4580 Sb PROPOSAL Swmer 2014: Mq.y- 31 - Avowst .2 - 2 ctA.S'. 010s110ei". ;JS all Group Tennis Clinic I Nut66rof We!(S' . 14 vVKs perSess-fonj small groups are a great attemaUve for those players wanting more attention. These groups will vary In size from 2 to 4 students per coach, We offer small groups for all levels of play and ages7.i7. Students may partfdpate from I to 4 days per week. Students will be grouped Wth other players based an level and age, See You On the courts. Cions LQc not W141 because -6f - h : Labor Day, Monday Septi t -day 2 -days !-days qday $92 $172 3242 $263 P 47 Administrative Fee $7 $7 $7 class Fee wterw Fee (detailed description on ;-F-Slesfcle): none . cassivilinirnw: -2 MSSMVIMUM., open Special equipment needed by instructor: NA Students Should Supply. Tennis Racket MOP,Tue,WQd,TbUC 8'30-9;30PM Jun 23 Jut t7 Mon 4;0"!OOPM Jul 21 Aug 14 Wed 4:30-5:50PM 5L 5:3o-6:3opm Aug 18 Sept It 1nsiru0'tor'N0i'M'0- Tennis Anong 115670portenza Dr. Fontana CA, W336 Phpho; 1 (909) 625-2060 !C911; PAX: UUI,,? gog-625-2o6oi,(Iuestions@TennisAnyone.info Whlioh phony nom6adomall MoLy we #`01040 W thO P office use only: TennlsPro@TennlsAnyone,lnfo V18CpSite, vvvvvv.TennjsAnyoneJnfo Assistant Name: Phohe;: PlsiO:6to,: M muffb6flnjO doted -44 7-17 Material F4: , .... If ypiqrqfqss has'a M004fie, please. provide an Itemized 1.18t,beloW. Item iW& b'def d6crip'llon Coist per 6inh ii rday 2 -days ;.days qday 4172 $242 $263 +$7 Administrative Fee V 17 #7 $7 Class Fee $99 W9 049 070 If OU WoAfllke to offer attadh and. submit additional PeooiDsatg-to this,f6km.. 'PROOO,SAL . .DISCLAIMER' tlils.lornl I Is.Kolp qonf!i�.mafliph that youk`qlgss-,has been.appr9yed, ' w*60utA,aif, Plea 0-16o ate sses*Wlll h6t 6ee on' hy Oty bbsoiV6d,h6j(da,y,sapproval. ,4 1' 6,additidn6l.-blasses d.theY:tbdh What Is adv6rtised In the.bfd6hOt6 will b#.p.birbitted., OAS-sesJhat We Oancelled-duq:to, 19W or no -enrollment, for twiD-*vqnseOV0vq quarters will no: longer be offered. All: 1ns'tr'-uc't6rs, assistants And gubstltutds OeYequired to belln,06rpiNed. � The'. City -h4hd(&§,%AIj - tegistration fok-classes: lnstructpfs Are-*n.o t perrAittod to doll0bt fi� With the ..exceptlQn-a'sup 'Ply.fe .. idb� vs. 0 f .-S.0 p pj y ,es to th faq, go ,e,instructor, total. of` the enr-6-ilme . ni.,Ws co-ilectod,44hus the $7;00 'City 70% + The city. W pay the Instructor: + Wtrubtoes will* be re' ulf9d. to.,,jttehd-.pne Orientation meeting per year- In %drd6r.to gash .aoh With the City. P 4 Independent; Oontr.,s6t Instcuptqrs will not. distrimpip.Wq against 101pant or g.w _ t apy;emplb�,PQ; Volumoet .. . Part I Ole* on; physical or sttjde-nt aue to raw, religion; -cireed, 610'r,. national QN16, gender, s,6x0. ", "t, rriental handicap; I h4ve,.'fead and'undofabifid'the Obovep6111616s acid uild6istand-t4atooi>rig this form Isnot a OonfirmatlQn thot-my. cla.6s0s) has bdeJ6_appkoved, I further. undorsitand'that finust sign an Agroement.-for Recreation 4er . vf9ps Insl!'yetion prior to teaching. $Ignature:- t .: ��.�, -` Date: February 6, 2014 i Oily of Diatnand filar itecrerpion 5gr4kt ,s. r 160.0 Grand •Ayenufrr taiufn9nd Qar,-CA-91765 asp: 21810 Copley`brivo,:Diatriorld.-Bari.CA 41765 839..7072 409,4.39,7070 W',' 909,612.4680 CLASS P-ROP"SAL L( lass$ Tltto: Junior &AdulE Round Robin Tennis 7aurnamentSt'fies Novice &Advanced i`fumbie!' 0� 1� + �t S 1 week er�rent These Round RoWnTermIsTburnamentsgive, students the opportunity to gain crucial, competitive toumameatexperlence In a fun and helpful setting. Ifyou are between the ages of8•adult,' and can keep a rally going and put In an oaasional serve then you are ready for the Novice Division. if you are an experienced competitive playerthan you are eligible for the Advanced diel-' sion. Players will be grouped Into x separate categories; Junior Novice &Junior Advanced Wth Adults. Junior Novice competitors will be given much more help with scoring and rules then Junior Advanced&Adults, Players will compete for rankings and trophies. At the end of the year, players who are ranked in the top 8will play inafree playoff toumament.For more informa- tlon please visit us at wvAv.TennTsAnyone.Tnfa Glass Location not held beopluse ofUlldty orvaaatlott: Labor bay, Monday Sept I $rs -$7AdministrativeFee $7 Class Fee $25 per event Entry Fee (detailed description on reverse side): $5 each enV into the WTk class Mini= i classMaxhman: Dollen Special equipment needed by instructor: NA Students Should Supply. Tennis Racket Jul 19 Jul 19 Saturday 2100.4;30 pm 8117—i - Aug t6 Aug 16 Sept xo I Sept 20 iilistruotor Name: TennlsAn one _. _ Aadress: 15670 Portenza Dr. Fontana CA. 92336 Phone; 1909) 62s-2060 C$il: FAX: Whir,h phrJn4 number/omall fogy we refoa$e to lha puWie? gog-625-2o6o/OuestlonsCo)TennisAnyone.info Etli1811: office use only: TennisPro@TennlsAnyone.lnfo Webaite: www.TennisAnyone,fnfo Assistant Noma-, Phone: Olease.6ot9: Ail.SOOPflE1-40 B' ild voiuitt fji tiltisf,be'11f>$8ijidntad Motorlal Fee., $ none 11yourtelsiss has 4 material fee, please: provide an Itemlied list boloW, It you W*oUlflft to offer -Wd.111ppa! classes,: Tease aida.0 and submit Additibrfall Proposals to this Wm. PR000961. QlkL**A1MEij confirmation thatyc s been:ap . Proved, C,etlno.tk�6-46rmls . N& a confirm 14i cliss. ha dote ..'that cla6se� W-ill-tiot-be". W 'db:'* �v6d'ho Wi i " Wf 1, 4� Please mfd'dn an Ity se H ays thou s ap ,proV6 4 No additloh4i'd . asses olther'thdn what Is WVOtlseO in* the Wohufd will b6 permitted: pps, that. are cancelled: due to, low orno enrollment -for -two consecutive quarters will no:. longer be offered. ,o All-llnstliuctiDVs, assistants and substitutes Oe'requited to'biArigerpdrited. o- The,:.City, h4hdf6s .-all registeatibn for cla'ssias: lhsttubtqY§ 4te..n..0t:perMIlt0d to 0,011661406E! With the teas, 06�`.ofsupply fee goes to the. Instruptpr, 4 The dt'ywlll p*a'y* 1149- Instri*ioidito"i-_'** ' *4 the 61t "l. 644 mein"it:1. s collected, - WNS the Vibb 'fifty -6d m 16 ld'Witi va fee. 70% -of t a a e # InWtictors will be required to: attend;one 6rlentatlo'n meeting per year l!:)or.d6rA9 t0oh'With• the*QIty. ,o independent Oontract Instructors will not discriminate again.6tanY,pmpl16yip.e; vQ!Ljn.tq 'Icipa p.ri part . pt or kli`* ' d '" sexual cde6t4bn, p'hy�IcW or sf eip"i doe to race, r9liolon, de6d, Qol.ot� national or.,g p,- gpn eri ryfentdl handicap, Marital status, veteran status or-aoei.- I stave 're'a4-.and mndeksta6d'the above *policies dfid 0416stand. that c6iTip'letirto this forhi isnot a confirmation that my clasa(es) has beeh. approved. I futihor understand that "must sign an Agreement for. -Recreation Serviqes Instruction prior to teaching. Signature:. 6_,� —e— Date, February 6, 2014 kl ioqMAWW,�, It you W*oUlflft to offer -Wd.111ppa! classes,: Tease aida.0 and submit Additibrfall Proposals to this Wm. PR000961. QlkL**A1MEij confirmation thatyc s been:ap . Proved, C,etlno.tk�6-46rmls . N& a confirm 14i cliss. ha dote ..'that cla6se� W-ill-tiot-be". W 'db:'* �v6d'ho Wi i " Wf 1, 4� Please mfd'dn an Ity se H ays thou s ap ,proV6 4 No additloh4i'd . asses olther'thdn what Is WVOtlseO in* the Wohufd will b6 permitted: pps, that. are cancelled: due to, low orno enrollment -for -two consecutive quarters will no:. longer be offered. ,o All-llnstliuctiDVs, assistants and substitutes Oe'requited to'biArigerpdrited. o- The,:.City, h4hdf6s .-all registeatibn for cla'ssias: lhsttubtqY§ 4te..n..0t:perMIlt0d to 0,011661406E! With the teas, 06�`.ofsupply fee goes to the. Instruptpr, 4 The dt'ywlll p*a'y* 1149- Instri*ioidito"i-_'** ' *4 the 61t "l. 644 mein"it:1. s collected, - WNS the Vibb 'fifty -6d m 16 ld'Witi va fee. 70% -of t a a e # InWtictors will be required to: attend;one 6rlentatlo'n meeting per year l!:)or.d6rA9 t0oh'With• the*QIty. ,o independent Oontract Instructors will not discriminate again.6tanY,pmpl16yip.e; vQ!Ljn.tq 'Icipa p.ri part . pt or kli`* ' d '" sexual cde6t4bn, p'hy�IcW or sf eip"i doe to race, r9liolon, de6d, Qol.ot� national or.,g p,- gpn eri ryfentdl handicap, Marital status, veteran status or-aoei.- I stave 're'a4-.and mndeksta6d'the above *policies dfid 0416stand. that c6iTip'letirto this forhi isnot a confirmation that my clasa(es) has beeh. approved. I futihor understand that "must sign an Agreement for. -Recreation Serviqes Instruction prior to teaching. Signature:. 6_,� —e— Date, February 6, 2014 %.Y C�l;tniiiiid aaw900*4�.Ov 4 1.400 Oland. Avenue, diumgnd har, CA .917'.6S.. 1Vtailirt0 A�ltlre55. 218y0 Co�;Iey Driva;;E�latnond BgC� tdA 4)766 90418.3 !,7_972 .909;8.39.7.070 r4fx:.900.6.12,44.80 P R" P SAL s* - m6r 31 - August 22 GIPS,41111e TournamentTennisAcadern Nuill,beC..01t *dksl 4 wks m session Miss D69CODUbna, The Tournament Tennis Academy is designed for highly competitive players of all ages, from Junior to Adult that are actively involved in tournament I play. Instructor approval is required to enter this group. Students will focus on high level aspects of the sport that will allow them to take their game to the next level and have success in tournament or Nigh school team play. 610631,000tlOn A ala High School Ch nn Hills dates°ala i ee� not held 6rwe; tk?$e io# hiitlday_u;1`:vati0i1a0;• Laboroay,Monday Sept I Way 2 -days $92 $142 , $7 Adminlstrattve Fee Class Fee Material Fee (detailed description on reverse side): none classIVIKALrn: 4 clasSMazimurn ' open Special equipment needed by instructor: NA Students Should Supply, Tennis Racket Jun 24 Jul 17 Tues, Thurs 5 3o-7:3opm 7 adult Jul 22 Aug tq " Aug19 I Septtt )nstruator'{deifno I TenniSAn ane AdOresg; 15670 Portenza Dr. Fontana CA, 92336 PhoO.. 1909) 625.2060 dell. ' `FAX:- Whlrh phon6 Wi mi)pr/omWl may.We roloasa to 60 pubtiC?•goq-625�20o J questions@TennisAnyone.info office use only., TennisPro@TennisAnyone.info WE Sjte; www.TennisAnyone.lnfo Assidi i nt i`!igrt 6: Phoilm.. Pl�asi3 ii6,f6: Alt. i�uty: cont��citi�s �,�ttd volt;�il�aFsfiust bh'tingtifprit�tod Mdtoriji Foo: none Ifyour dass hw,material fee; *ploase..PrOvide an lteMl4od -list beloW. 6ostper 1 -day 2 -days 492 $142 +47AdmlnlstraflvaFee 47 17 Class Fee $09 $149 if .yoga Wasseii:oWs6 attadb and W`oOld like to offer r;ubmit'idditional'Propoi§als'to this,form. TOOPOSAL DLSrLA1ME**R' &oT c6ofirmufflo, 'that your 1plosp.. hpo 400n. ap'groved. a ' 6 6i4., approval. 4 Plda"�6-.`.hbteitfi�k classe� �4111-6` t bb h6ld dh-Any'Cl y bbsetv6d holidays Without _Oio 4.rtjsj§,djh thig beochded. Will b.6 petmittod.. .49 additional classes othee'thM Whiat Is adV6 ,o .01 - assps,that We car cella ue:to ro t low or., no -en :Ilme.n Jqr, two. -cohsoutive quarters w, 111,no longer be All 16sir"uctbirs, -assistahts'ind s6liitltdibs aitb'roquked t*.'b6*fIAg6rprIntdd. 4 The *Qlty.boOdfes,Iall rogigt(AtIon for class4s'. histrUbtoit 06*`0ot.'perW1t4d to toll6a.1668 With thO -Exception ofs . . I 60*0�4'.A su )ply.f* ea, gqes to.thp qpply. fees..: . ..1. 1 . q. , I . , .. .. - .:instructor. �" .0100 104Y The .City -the InstWotoi-70% Of ille toi4l e lmpnt-feos- collected, MMUS the adniIhWfatJvd..fe0. or 'Or year-In,oeder10 teach with 194ep.e.ndont 0ontradt.inp.tryctors. will np.k.d.Rs.cri m.. InAte. a0'al t..alylqmployQO; VOIUMAti participant,(?r siode, 'I M creed; poloti. national o(Igh' %-gondet, sex due to race, 1.6 10. q0i sexual arientatlan, phv,§I.CW or fyfdht AM handicap; marital status, veteran status 4r age: I have read and un&fs'tanid"the above'l0bliqles; acid unidefstaha that cdMolellhj this:16ri-n 16. *n " i a 0 eonfirmation tKaj -my cjqo(ps) has b.e . en.apprqved, I Wrthof undetstand'that. 1'rnust- sign -an Agreemeni-for:flecreatj.pn.SerV!Qo;i.l"structI on prior. to"teaolhing. Signature: February 6, 2014 Date: & L C �. Oily of 010106" triA,ar'RecreaiiQn s, 160.0 Prand Avenp.o, Mumond Our, CA 91.765 MMailingAddress:' 21810+Eoplay't�ti9a,:t tatnond.Bart,CA91765 909.839.7072. 909.ig.39:70 0 R*. 909.612.4580 + 1 Title Future Tennis Scar Pt iUttl)1Of Wooks 4 wks per session The Player's Package Is for students that want It all and at a discounted rate. These students will experience the benefit of training 3 days per week In Advanced Academy, participate la 1 Small Group Tennis Clinic per week to focus on the details of their games, and compete in our once per month Round Robin Tournament. The total price for these programs Is $283 but Future Tennis star students will pay $199, 0 -lass Or Vaoatlan: tabor nay, Monday Sept I Package #igz ,#7AdminlstrativaFee $7 Class Fee #tgg Material pea (detailed description on reverse sidej: _ none GassMbIrm n: Open classMax6num Opgn Special equipment needed by instructor. NA Students Should Supply. Tennis Racket Jun 23 )ulV AdvancedAcade'rny , ' ' Mon,Tue,'(hut,. • 63o-8:gopm 7-17 Jufzt_ Aug Wed::. :4a30.6.50prn r� t„ small C; - Mon,?ue, Wed,'Thur :':8:34,9tgopm ::.' ; •, ; ; Aug t8 Septtt Mon q:ooYoopm.; .'::. Wed 4:30.5:301)m&5t30•6:301)m Tournament Saturday 21oo-+3opm•Carbon Canyon Park, Brea Insttuator Marais: Tennis Anyone July 19, August t6,Sept zo AdEtt$ss; 15670 Portenza Dr. Fontana CA, 92336 POO; 1colk FAX: Wh'kh phony ntmberlomp.11 may we roloase to the public? gog•625-zo6o/.Questions@TennisAnyone.lnfo .Emall: Office use only; TennisPro@TennlsAnyone.info %$bS[t9; www.TennisAnyone,info Assistant Name; Phoria: Pjt}; s Tion :All sub onlr Cfd'rs attd uojthitgtlrs mtlst.be'tinget -Anted Fen: none e :..m. iz.Od list boloW. Ify9ur-class has.,a material fee, Pl.SQ'P(OVIde An I te a. Item witli brief desdOptidn Cost per 6hii .... ..... ... Package 4192 + V Administrat(Ve Fee $7 Class Fee $199 li'VoU46tild.like to offer odditianbi cla;;SO4r,-p Ieas4,allach and. subrntfaddltionbil Proposals to this'form. PROPOSAL DISdLAIMER . ` ' s.4—a cpnfiripation that yourclasshas bzeemapproved . Please6-fibi6tfiat &sses will 60t b6 hold on -an, City obievdd holfdays Itk6ijt staff approval. 611`616sses rift than What Is adveirftdd lh*thiD bfd.dhur6 will bb petmlftd.. No additidba o t;Rsspas;that are.QzkhcelIed:due to low or no-enrollmentJOY two oohsequtive quarters will-no'longer Ile 61joiod. All, InMructoXs,.-.asslstants and stJb'sttt6t6s,0e0*e4uiIrod tobe1iinprprinted. The:"Otty:h00di'e's'..;Wl:.regl§trati.oh for classes: l6strucjot�� 6r.e.*n.p.1 perrMt6d to collb'ot.%ds With the 'ex . 1 do%.of su )ply fee goep to th% ins pr, peption ofs4ppjy� 1pqp,. typotp ' W:111. pay. -the InW©� Octor" of the total. 6n'rbllMeht fees collected, minus the $T06 City 7 iadniWitr'a-0e fee. 4, In" tructQrs will'be required td:,aftodbne Owntation mooting per Mjqf lo,"Wer-to teach with the :City. f Independent Qontraot Instructors . will not discriminate iscriminate ag61nst. apy,1pmpjoyqe, volunteer., p.a.r(1cig ep pt-or student due to race, re11010n oread, color, national orjgIn, der, -sexual orientation, phYS161 or rental h6fidicap rriarital st66s,,Vet6fan'status or.ap. I have read and understand 1he above policies aii'd understand that 04MPletirg thjs:ldrilt is trot a confirmation that my olassWO (es) has boeb.approved. I O 06derstand that. 1"Must sign an Agreement-fov . Recrealikon -Services Instruction prior to teaching. .Signature -,_q mate: February 6,2014 V" o ..off / cif► o k?i�triatidaa.Rat ►aiigt� $<rrvi+�es. 1406 G.aand Avot)ue, 4€ldresr 2rt'8'l t 3ligutmrtto�tnldd �aaYrr,'.CAA $1.765 Cgplay6rivetl91765 909.839.7M ' :909839.7070 FOX: 909.612.45.09 +Cla$.sTItle< Adult Tennis cliniC Nu6ib6r•0'fw6eks 4w per session Adult players of all levels will benefit from aur unique cilnics;Me AduftAcademy gives the "big kids" an opportunity to work on Improving their skills, white getting a work out, making new friends, andhavinglipm Students will learn the basic strokes as well astrainfnginthe more advanced areas ofthe game. See you on the courts. FormoreInformation onTennis Anyone please visit us atwww.TentrisAnyone.info One olBs�es not held because of $7 Admtnistradve Fee Class Fee 1 -day :a -day $72 $102 $$7 47—, 979 (4109 Material Fee (detailed dm6ptiorlAre e`rseside): none OassMtnknurn:. 4 QassMaxhum:- - n Special equipment needed byInstructor: NA Students Should Supply. Tennis Racket taborDay, 6to11rday Sept s Jun 2j Jult6 MonrAdvanoed 6'30-8'.30 PM t8+ Wadi Ail levels Jul 21 Aug 13 No Tennis Monday 911 tabor Day. Adult fee fore days pro -rated to $95 Aug is Septio lnstruotar Name. Tennis An one Address• 1567q Porterrza Dr. Fontana (A, 92336 Phaire; (909)625-2060 Cell: FAX: Which phono numborlorriah nay wo relometo the puboo? gog-6z5-zo6o j questions@TennisAnyone.info *Ofd: office use only: Tennis Pro@TennisAnyone.info WOO .a; www TennisAnyone,lnfo Assistant Name, Phone; PlisOij l O.tIe. Ail Sub7cortirad3ii ittdyolt.olgtl iiitisl b.b•F,5U A(1tett Material Fea:$ pone If your aas.s ha.s.a material too, p1.easq:prpvIde' an Iternfied Hat bel*. item W1W brief desbifpii6n C66i per uiiinfi, I -day ?,day $72 $102 + 37 AfthtstraUve Fee $7 $7 Class Fee $79 $log Ii you wo.uld.We to offer additionat classes, `pWse. attach arid. subMit additional FitopOsals''to"'t*h'is'fd,r,m,q - PROPOSAL DISUAIMER 00 .% qj 16n that yqui.'class,has bDen..ap*P.rQ_.ed. h that classe1T;111I_0l_6T_0!qtbb he'ld on an ho-lida"y'i Wlftbu'( staff ap'PV0vah 6te y* Ity ObteNbd No additiolnW cWses otheHh6h WhM ls",adv6rti0d.In the bfobhdrd will be p:btmJtfed,- "Classe.s.that a(e Qahoelled%due -to'low or no enrollment. fo.'y tWocohs0ouH*vq quarters will no, longer be offered. efie I - d, 4 All. instiuctob4i,.-assistants'and s6b�st!Wtes aee'r'e'q'uiR*d Ao'be'f 16 , 00rinted. o; The-.-CIty*:h0 I - .reolgW0.0 for. dlassob.' instructors are -*not* p�rmlttdd W 00116iot. 1`00s with the .exception of.supply; fees. ibba Su he instructor: ;fee, goes to* the . Wo. rpentle"e- collected, The 'Q Ity . will the Instrubtdr"707 of. the i661. fl i"'"' s. �qllec' d, minus the *$7.06 'city RY tid n! 16 I'd'fra; 04 ei - "fe 6 o. jnOtrUctOrs will be required to'att6vd-one orientation meeting per year ln,`ender to t0oh- witli the 04Y. Independen"t "Contract.. Insjruq1`*ors Will not disorimloite against apy:Qqpl6yeo; vQ, juntop`r, participant* ep"d0e to 669, religion, crud, solar, national 90gin, gender, sexual 011er4(lbn- physical or .0i9ntAl'h6hdi060,rnaelWI status, Veterah'SWUS Or age. I haveread-a`nd unde*rsta6d,the*6bbV6*'Oblic'16s acid uhd&st4nd -that c6inple'llifig this-fo rin Is' not a confirmation tb;iA-my.cla.ss.(es).has booh.approved. I further understond that. I'Must. Sign.'an Agreement for Instruction. prior to teaching. Date,- February. 6, 2014. Signature: q/49-.,7, b — t ICbt7flFf:C ACORD.. CERTIFICATE OF LIABILITY 'INSU NCE DATE (MMIDDIYYYY) 12/14/2015 THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE,HOLDEFL THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND; EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS.CERTIFICATE,OF INSURANCE DOES NOT CONSTITUTE A CONTRACT'BETWEEN'THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the. certificate holder.is an ADDn7ONAL INSURED, the pOt(cy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement..A statement on this certificate does not confer rights to the certificate holder in lieu of such endorserrient(s). PRODUCER Edgewood Partners Insurance Center 27 School Street, Suite 404 Boston, MA 02108 CONTACT NAME.• AICO N Ext: AIC' No EM DDRESS: INSURER(S) AFFORDING COVERAGE NAIC# INSURERA.: Philadelphia Indemnity ins Comp 18058 INSURED United States Professional Tennis Association Inc 3535 Briarpark Drive, Suite 202 Houston, TX 77013 INSURER B : INSURER C: INSURERD: INSURER E: INSURER F: VVYGICf1VGJ vr.� .. ...r..._.......��..- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FORTHE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR E OF INSURANCE TYPE ADDL SUER POLICY NUMBER POLICY.EFF • MM/DD POLICY EXP M/DDIYYY LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE 7 OCCUR PHPK1417813 2/3112015 121311201C EACH OCCURRENCE S1,000,000 FTOaEED nee)510„0,000 MED EXP (Any one arson) S _ PERSONAL SADV INJURY S1,000,000 GENERAL -AGGREGATE S2,000,000 GEN'LAGGREGATE LIMRAPPLIESPER: PRODUCTS=COMPIOPAGG 51,000 000 .S SINGLE LIMIT accidP t . X POLICY PRO- LOC JECTCOMBINED AUTOMOBILE LIABILITYEa _. -- �- - BODILY INJURY (Per person)) 5 -�_ - _... -. ANY AUTO ALLOWNED SCHEDULED AUTOS AUTOS AUTOS NON -OWNED WIRE-DAUTOS AUTOS ._.. _ . _ -� .... _ BODILY INJURY (Per accident) S PROPERTY DAMAGE S -_..., Peraccde t1 5 A X UMBRELLA UAB X ocCUR PHUB521030 12/3112015 12/31/201 EACH OCCURRENCE s5,000,000 AGGREGATE s5,000,000 EXCESS LtAB CLAIMS MADE DED RETENTIONS WORKERS COMPENSATION S ITORY WC STAMI OTW .E.L.EACHACCIDENT $ AND EMPLOYERS' LIABILRY ANY PROPRIETOR/PARTNER/EXECUTIVEYIN OFFICER/MEMBER EXCLUDED? El (MandatoryIn NH) NIA E.L.DISEASE - EA EMPLOYEE 5 EL. DISEASE -POLICY LIMIT S If yes, describe under DESCRIPTION OF OPERATIONS below ! ! DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (AttacS ACORO 101, Additional Remarks Schedule, if more space is required) USPTA Members are insured for General Liability for playing, teaching or officiating in tennis, pickleball and platform tennis or operating a tennis ball machine for practicing or teaching. Bili Bush #15347 City of Diamond Bar is included as an additional insured with respect to general liability as required by written contract. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Diamond Bar THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 21825 Copley Dr ACCORDANCE WITH THE POLICY PROVISIONS. Diamond Bar, CA 81765 AUTHORIZED REPRESENTATIVE V 1voo GV V H4 M111.. vv1” ---- ACORD 25 (2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #5428482/M421902 CMAR2 POLICY NUMBER: PHPK1417813 COMMERCIAL GENERAL LIABILITY CG 20 26 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): City of Diamond Bar 21825 Copley Dr Diamond Bar, CA 91765 I I information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section 11 — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage' or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf 1. In the performance of your ongoing operations; or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured, B. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the add ' itional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG 20 26 0413 @ Insurance Services Office, Inc., 2012 Page 1 of 1 Material Fee:$ none_ If your class has.a material too, p1.easq:pqvIde an Itemlied Hat below. Item with' brief 4'6864pii6n C66 i per U- in I I -tray 2,day $72 + $7 Admintstrative. Fee $7 $7 Class Fee $79 $log It you would .like to offer ad - ditlopal. plassps,,"ple6se.attach and. submit additional 0(0po"Is* to ' this dr, PROPOSAL 06m-0j6il6g tl�ts.torm00aflon that you'�'clqss-.has been. 60*pro.Ved. IsMOT. a gondei don n an t. Piddse.-h-we that classes N7111 66t, h - d bb - y City db8efv6dolida ' y Itliou staff approval: No additional classes othef'fth wh6t ls'AdvOtlsod In the bfobhUr6 will be pbOMed., 'Qasses.that We cancelled -.due t.o. low or no.enroliment. f0T two consecutive quarters will no- longer be .offeied, o - All. instiucto1r.4.,assistants'and sti4stittites aee'r"bq*uiI?*d Aobe'f 16 1 g , ei0rinted. The..-City':ho floo foe Instructors d(p -not- 00 t blabseb.' histOpt p6rmilt6d tid collebt-f s With he �o.-.oi supply goes to the Instruptor., 'd I 'The 'Q. Ity • will jh(j Inexception of :supply; 'strObtdr-JOY, Of. .46s- collected, minus the '$7;06 'City pay ad nil h I'd"fr4fivi'd. -fe 6. InOtrVctOrs will be t.equi(Od to-*att6rid-'.Qne drientatim meeting per year. In,"brder to 04ph- with. tho QJty. 4, Independent.C. fflract..Ing4rupjors VVIII not di.s.crimlocIte 4ptppt apy,orpployeei volume 0 to race, religion, creed, color, hational 96gin, gender, sexual oerkf0b`n*- physical 1 br mental Iia'ndicap, marital status, Vete'raWsiatu's or age. I have 'read -and understand *the 'abbV6'*Obltdl6s grid *ui d&qtand-that completing this lo - rhi a confirra4tiont.hAi-my.cia.s,s.(oi).h,as�boo'h.appr"oved. I Wtther understond thati Agreement for'RecreaUpP .8orvicips Inst.ruction. prior to teaching. Signature, . . ... .. ..... . qz Date: re ruary 6, 2014. Agenda # 61Q Meeting Date: June 7 2016 CITY COUNCIL AGENDA REPORT �b�mwronsa� j4 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manti TITLE: AWARD CONTRACT TO HILTO FARNKOPF & HOBSON, LLC (HF&H) IN THE NOT -TO -EXCEED AMOUNT OF $218,000 FOR AS -NEEDED SOLID WASTE AND RECYCLING CONSULTING SERVICES. RECOMMENDATION: Award contract. FINANCIAL IMPACT: Appropriate funds from the Integrated Waste Management Fund Reserves to Fund 115- 5515-44000 in the amount of $218,000. There is no impact to the General Fund as a result of this recommendation. Staff anticipates that the city will be fully reimbursed for the consulting costs resulting from this action through the exclusive negotiations. BACKGROUND: The refuse and recycling contracts represent a significant value for the City. The revenues collected from the exclusive franchises are utilized to fund a portion of street sweeping services, street maintenance projects and offset General Fund expenditures related to the administration of solid waste activities. As a result of exclusive negotiations, on August, 2010 the City Council granted franchise agreements to Valley Vista Services and Waste Management for the collection and recycling of solid waste materials. The initial eight-year terms of both franchise agreements end on August 15, 2018. At the City Council Study Session of March 22, 2016, staff presented information regarding the solid waste franchise agreements for review and discussion. Considerations were made for the benefits of negotiating with the city's existing waste haulers versus soliciting competitive bids. The City Council directed staff to move forward with exclusive negotiations, but retained the option to seek competitive bids should the negotiations ultimately prove unfavorable to the city. Staff recommends hiring a consultant with experience in solid waste contract procurement projects. The consultant would assist the City Council and staff determine how to pursue a new solid waste contract and which contract services and terms would best serve Diamond Bar residents and businesses. In addition, the consultant would provide expertise in negotiating with waste haulers to ensure the City's next franchise agreements continue to include fair rates, effective waste disposal and recycling components, strong customer service standards, and compliance with all state mandates and diversion requirements. DISCUSSION: On April 14, 2016, the City of Diamond Bar solicited proposals for solid waste consulting through a Request for Proposals (RFP) (Attachment A). The RFP was sent to four qualified consultants and was posted on the city's website. The consultants were requested to submit costs for two scenarios, Phases A and B. Phase A describes the work to conduct exclusive negotiations with the city's existing waste haulers as directed by the City Council. Phase B option offers the city the flexibility to conduct competitive bids if the exclusive negotiations are not successful. Two firms submitted proposals in response to this request: R3 Consulting Group, Inc. (R3), and Hilton Farnkopf & Hobson, LLC (HF&H). The following table summarizes the estimated range of fees received for both tasks: ANALYSIS After evaluating the proposals, staff selected HF&H as the best choice for the project due to the positive prior work experience with the city and the firm's extensive experience in negotiating very favorable terms for cities and residents. HF&H has assisted more than 100 California jurisdictions with the development of rate structures and enhanced services. In 2010, with HF&H's assistance, the exclusive negotiations resulted in enhanced services for Diamond Bar residents and businesses that included increased diversion requirements, free recycling programs for residential and business customers, complimentary special event assistance, free refuse collection for city facilities, and reduced rates for seniors and disabled residents. HF&H also successfully restructured fees in order to reimburse the city for expenditures related to solid waste and recycling activities. These services secured by HF&H on behalf of the City during the last round of exclusive negotiations provide significant additional value to the City and residents. Solid waste providers are well -versed in the negotiation of municipal franchises, with significant resources and personnel dedicated to such efforts. The turnover of existing franchises across the region provides the companies with regular experience in negotiations, offering a clear advantage over municipalities that conduct such work only once every eight to ten years. With this, it is imperative for the City to have a very strong and experienced advocate on its side as it develops the terms, conditions and rates of a long-term solid waste and recycling franchise agreement on behalf of its residents and business owners. HF&H is widely recognized as an industry leader with the experience and knowledge to negotiate and secure effective franchises that best serve the public. Therefore, staff recommends that the City Council award the contract to HF&H. LEGAL REVIEW: The City Attorney has reviewed and approved the agreement as to form s 45 /'�W, Alfa Lope Manageme t Ary REVIEWED RyanIplcDean � Deputy Manager Attachments: 1. Request for Proposals 2. HF&H Proposal 3. Professional Services Agreement (�J Dianna Honeywell Finance Director ATTACHMENT 1 Request for Proposals AFP SOLID WASTE CONSULTING SUBMISSION DEADLINE: April 14, 2016 5:00 p.m. City Hall 21810 Copley Drive Diamond Bar, CA. 91765 Phone: 909.839.7000 ATTACHMENT Table of Contents Request for Proposal: I. Project Overview II. Schedule III. Scope of Services IV. Proposal Format V. Proposal Evaluation VI. Contract Term VII. Insurance Requirements Vill. Other Terms Appendices: Sample Agreement Current Franchise Agreements (Available upon request) ATTACHMENT I. PROJECT OVERVIEW The Citv of Diamond Bar is 14.8 square miles in size and located in the San Gabriel Valley, east of Los Angeles. The city's official population is 56,784 as certified by the Department of Finance. Solid waste collection services in City of Diamond Bar are provided by Waste Management and Valley Vista Services, Inc., under separate franchise agreements. These agreements were awarded in 2010 and are set to expire in August 2018. To prepare for the next solid waste franchising negotiations, the City is seeking proposals from qualified Firms to provide technical assistance in accordance with the terms, conditions, and specifications contained in this Request for Proposals (RFP). II. SCHEDULE & PROPOSAL SUBMITTAL DEADLINE Release of RFP March 28, 2016 Q&A Due Date April 4, 2016 Deadline April 14, 2016 by 5:00 p.m. The proposal deadline is Thursday, April 14, 2016 by 5:00 p.m. Proposals may be submitted via electronic email to: alopezpdiamondbarca.ciov or by providing three (3) hard copies plus an CD with the electronic proposal to: City of Diamond Bar Attn: City Manager's Office 21810 Copley Drive Diamond Bar, CA. 91765 Questions about this RFP: Alfa Lopez, Management Analyst 909.839-7015 or via email at: alopez(a)diamondbarca.gov ATTACHMENT III. SCOPE OF SERVICES The selected firm will be expected to provide technical assistance to City staff throughout the process of securing new solid waste collection services agreement(s) as outlined in the Scope of Services below: A. Technical Assistance • Review the City's current franchise agreements and assess the viability of the agreement with respect to meeting current and future solid waste and recycling mandates and associated costs. • Research and review solid waste contracts of cities comparable to Diamond Bar (e.g., population, land area, etc.). Compile and present data, numberof residential and commercial franchises, including residential and commercial rates, size and number of trash containers, multi -family recycling programs, bulky item and household hazardous waste pickup programs, organics recycling programs, diversion rates, franchise AB 939 and any other fees collected, and any other relevant information necessary to develop an effective franchise agreement. • Develop a comprehensive matrix/list of recommended terms, components and/or programs for inclusion in the City's new franchise agreement(s). Identify new and existing programs necessary to meet state mandates, improve diversion, and provide enhanced service. For example, items such as rate incentives, discounted rates for special services (e.g., construction and debris), cart system (comingled/single-stream 2 -bin or 3rd recycling gray container), organic yard waste/food waste collection, special events collection, etc. • Provide options and recommendations for the City's existing separation of residential/commercial services. • Attend City Council and Study Session meetings as directed by staff. Present information and recommendations. • Estimate the total hours proposed for these tasks based on previous experience. B. Conduct Exclusive Negotiations with Current Franchisees • Based on the technical assistance findings and direction of the Diamond Bar City Council and staff, develop desired service and rate requirements. • Assist with negotiations with Waste Management (residential service) and Valley Vista Services, Inc. (commercial/multi-family service) to secure long-term exclusive franchise agreements. • At the conclusion of negotiations, work with staff including the City Attorney to prepare franchise agreements for the City Council's consideration and approval. • Attend all meetings as directed by staff. • Estimate the total number of hours proposed for this task based on previous 2 1 P a g e ATTACHMENT experience. C. Competitive Proposal Process (Option) If exclusive negotiations do not conclude in mutual terms, the City may exercise the option to seek competitive bids and would require the selected firm to perform the following scope of work as directed by the Diamond Bar City Council. • Attend City Council meetings and meetings with staff , as directed. • Prepare a Request for Proposals (RFP) for public posting and distribution to interested parties list. The RFP should identify the following requirements of the respondents: o Establish the basic solid waste services the proposer must provide. o Identify the special services the proposer must provide. Example include, but are not limited to seasonal collections, bulky item pick up, manual roll- out, electronic and hazardous household waste collection, city generated waste removal, etc. o Provide the requirements of the proposer to respond to and collect abandoned waste discarded on public rights-of-way. o Develop a rate sheet for the proposer to complete to identify the cost of the services. o Identify the public education and outreach programs required of the proposer. o Describe the customer service requirements of the proposer, including communications, public requests, dispute resolution, etc. o Respond to proposer's Requests for Information (RFIs), questions and communications. If needed, conduct a pre -proposal conference. o Evaluate proposals and make recommendations to City. o Assist with negotiations with the chosen proposer. o Prepare final franchise agreement(s) for approval. o If needed, conduct public outreach meetings/workshops. o Prepare reports and presentations as directed by City staff. IV. PROPOSAL FORMAT A. Introduction/Executive Summary Briefly state the Firm's understanding of the services to be rendered. Introduce the Lead Project Manager and project team, including contractors and sub -Firms, if any. Provide an overview of your Firm's experience specific to the requirements of this project. Provide years in business, state whether the Firm is local, regional, or national, give a list of owners and/or partners and managers, and include their names, business addresses and telephone numbers, provide any additional information that the Firm wishes to supply to augment its proposal. Resumes for each managerial and supervisory person to be assigned to the project should be submitted as well as those of the executive management level team. Resumes should be formatted identically 3 1 P a g c ATTACHMENT and placed in the appendix for reference. B. Project Approach Firms shall include a comprehensive narrative to include the following: ® Understanding of the City's needs for a solid waste consultant and the Firm's overall approach to meeting those needs, including monitoring and supervising assigned personnel. ® Description of the Firm's experience and nature of service with contracts in the previous three (3) years. The Firm should explain their approach to working with City Council, City staff, and other stakeholders. C. Licenses, Professional Certificates, Memberships and Insurance. Submit a copy of any licenses, professional certificates and memberships that proposer possesses as part of doing business. D. Reference Projects Provide three local government reference projects that are most similar to the scope of work being sought by this RFP and three references that can be contacted relative to your reference projects. Also, please list all government entities worked with previously. E. Cost Proposal The Firm should outline the cost proposal per Task A, B and C, with the hourly rate and number of hours (per team member) expected to complete each task. Provide a complete list of the number of staff employed by the Firm who would be eligible to perform services under this contract, along with a recent hourly rate sheet. 41Fa-e ATTACHMENT V. PROPOSAL EVALUATION The proposals will be evaluated utilizing, but not limited to, the following criteria: EVALUATION CRITERIA 1 Project Manager and Team Qualification and relevant experience Unique qualifications for the project Time commitment for the project 2 Firm Demonstrated capability on similar recent projects Management and organization capabilities 3 Project Understanding and Approach Demonstrated knowledge of the project and identification of potential key issues Management plan for ensuring that the project is completed on time and within budget Ability to interface with City staff, design team, contractor, utilities, emergency services, outside agencies, and the community 4 Proposal Cost VI. CONTRACT TERM The initial contract term shall commence on date of award and shall end one (1) year from that date. The City reserves the right to extend the contract for two (2) additional one (1) year terms under the same terms, conditions and specifications. VII. INSURANCE REQUIREMENTS The selected Firm will be required to provide evidence of the following insurance coverage (see Section 10 of the attached sample agreement). VIII. OTHER TERMS STANDARD AGREEMENT A sample contract agreement is included with this RFP for the Firm's review. Any revisions or changes to the agreement submitted by the selected Firm shall not be made a part of this agreement unless or until approved by the City in its sole discretion. The Firm thereby agrees to be bound to the form of the agreement attached hereto subject only to changes and amendments agreed to by the City. The agreement provide herein is considered to be a "draft" document and the City reserves the right to modify the agreement as necessary during the negotiation process. RFP NOT CONTRACTUAL This Request for Proposals does not commit the City to award a contract, or to pay any costs incurred in the preparation of the proposal. 51 Page ATTACHMENT CONSULTING SERVICES AGREEMENT THIS AGREEMENT (the "Agreement") is made as of 20XX by and between the City of Diamond Bar, a municipal corporation ("City") and a [Insert the type of entity of the Consultant, e.g., Inc., a California corporation; a California general partnership; a California limited liability company; a sole proprietor; etc.] ("Consultant"). 1. Consultant's Services. Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the reasonable satisfaction of the City the services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. [Insert (Name and Position] (herein referred to as the "City's Project Manager"), shall be the person to whom the Consultant will report for the performance of services hereunder. It is understood that Consultant shall coordinate its services hereunder with the City's Project Manager to the extent required by the City's Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City's Project Manager and the City Manager 2. Term of Agreement. This Agreement shall take effect , 20XX, and shall continue until unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed (Spell out dollar amounf] ($ ) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses. 4. Payment. A. As scheduled services are completed, Consultant shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. ATTACHMENT C. City will pay Consultant the amount properly invoiced within 35 days of receipt, but may withhold 30% of any invoice until all work is completed, which sum shall be paid within 35 days of completion of the work and receipt of all deliverables. D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant. 6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control. 7. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with Workers' Compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable Worker's Compensation laws. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. ATTACHMENT E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Consultant's failure to comply with this Section. 8. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. 9. Indemnification. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with: (1) Any and all claims under Workers' Compensation Act and other employee benefit acts with respect to Consultant's employees or Consultant's contractor's employees arising out of Consultant's work under this Agreement; and (2) Any and all claims arising out of Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City's passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. 10. Insurance. A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: ATTACHMENT (1) a policy or policies of broad -form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence; (3) automotive liability insurance written on an occurrence basis covering all owned, non -owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and (4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. C. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten (10) days prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. E. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City. F. Self -Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant's due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such ATTACHMENT amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees. H. Failure to Maintain Insurance. If Consultant fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due Consultant. I. Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein. 11. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Consultant and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the "records") pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Consultant's records regarding the services provided under this Agreement. Consultant shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Consultant agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested. 13. Conflict of Interest. ATTACHMENT A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 14. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits. 15. Personnel/Designated Person. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreernent. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Except as otherwise authorized by the City's Project Manager, [If applicable, name of designated person] shall be the person who primarily performs the work provided under this Agreement. Except as provided in this Agreement, Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right in its sole discretion to require Consultant to exclude any employee from performing services on City's premises. [Optional] 16. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation, and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer ATTACHMENT 1 or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 17. Time of Completion. Consultant agrees to commence the work provided for in this Agreement within (5) days of being notified by the City to proceed and to diligently prosecute completion of the work within (_) calendar days from such date or as may otherwise be agreed to by and between the Project Manager and the Consultant. 18. Time Is of the Essence. Time is of the essence in this Agreement. Consultant shall do all things necessary and incidental to the prosecution of Consultant's work. 19. Liquidated Damages. Consultant shall pay City, or have withheld from monies due it, as liquidated damages, the sum of Dollars ($) per day for each and every calendar day's delay in finishing the work within the time specified, including any written extensions which may be granted, in writing, in accordance with this Agreement. [Optional) 20. Delays and Extensions of Time. Consultant's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Consultant must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Consultant's control. If Consultant believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Consultant be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause. 21. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 22. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 23. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver ATTACHMENT by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 24. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 25. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 26. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. "CONSULTANT" "CITY" City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 Attn.: Attn.: Phone: Phone: E -Mail: E-mail: 27. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. 28. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 29. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, ATTACHMENT nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance. IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. "Consultant" [Insert Full Name of Consultant] By: Printed Name: Title: By: Printed Name: Title: Approved as to form: By: City Attorney "City" CITY OF DIAMOND BAR By: [Insert Person authorized to sign, i.e., City Manager or Mayor] ATTEST: City Clerk ATTACHMENT `NOTE: If Consultant is a corporation, the City requires the following signature(s): (1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. IE City of Diamond Bar Proposal to Perform Solid Waste Consulting Services HF,,H HF&H Consultants, LLC This page intentionally left blank HF H CONSULTANTS, 1.Lc 19200 Von Karman Avenue, Suite 360 Irvine, California 92612 Telephone: 949/251-3628 Fax: 949/251-9741 www.hfh-consultonts.com April 14, 2016 Ms. Alfa Lopez Management Analyst City of Diamond Bar City Manager's Office 21810 Copley Drive Diamond Bar, California 91765 Re: Proposal to Provide Solid Waste Consulting Services Dear Ms. Lopez: Managing Tomorrow's Resources Today Robert D. Hilton, CMC John W. Farnlmpf, PE Laith B. Ezzet, CMC Richard J. Simonson, CMC Marva M. Sheehan, CPA Robert C. Hilton, CMC FIF&H Consultants, LLC (HF&H) is pleased to submit this proposal to the City of Diamond Bar (City) to assist the City in determining efficient, cost-effective solid waste and recycling programs for the City, and procuring a solid waste and recycling collection agreement, either through a competitive process or through negotiations with the existing hauler. HF&H has a long history of successfully providing these services exclusively to local governments. We believe that HF&H brings the following unique qualifications and benefits to the City: 1. HF&H assisted the City of Diamond Bar with the renegotiation and enhancement of their current agreements with Waste Management and Valley Vista Services. Agreement enhancements included mixed waste processing of all bin and roll -off customer waste under the Valley Vista Services agreement. The City's CalRecycle calculated diversion rate increased from 64% in 2008 to 70% in 2014 (most recent reported diversion rate). We understand the City's goals for updated franchise terms and services include, but are not limited to: o Implementation of an organics program in compliance with the requirements of AB 1826, and associated rate adjustments (if applicable); o Clarification of haulers' construction and demolition debris diversion reporting requirements; o Increase of construction and demolition debris diversion requirement; o Development of an attainable hauler -collected diversion requirement; o Terms and limitations for haulers to bill customers retroactively for historical billing inaccuracies; o Requirements for the collection and safe disposal of household hazardous waste material from multi -Family residents; and, o Implementation of a City fee to pay for school environmental assemblies and education. Ms. Alfa Lopez April 14, 2016 Page 2 of 4 Managing Tomorrow's Resources Today 2. HF&H guides a structured process with high integrity that can withstand scrutiny from the public, elected officials, and proposers. The key to a successful contracting experience is a smooth, well- managed process. As described in some of our client testimonial letters, city staff and elected officials have appreciated our guidance and successful results. 3. We are solid waste contracting experts, having assisted more than 100 California jurisdictions with the development of RFPs, evaluation of proposals, and negotiation of solid waste services agreements for refuse, recycling and green waste collection, material processing services, and disposal. In some of our competitive procurements, costs to the ratepayers have been reduced by as much as 41%. 4. HF&H has directly related experience in evaluating proposals from, and negotiating with, the City's current solid waste haulers, and likely proposers if the City chooses to take the contracts out for competitive bid: • HF&H has reviewed proposals and/or negotiated with current solid waste haulers, and all of the likely proposers. • We have audited over 100 haulers, including all of the likely proposers. ® Our local office has evaluated over 140 competitive collection proposals submitted in Southern California, including multiple proposals from the likely proposers. 5. HF&H has demonstrated, significant, recent contracting experience in the region. HF&H has recently completed, or is in the process of completing, procurement processes for the following Los Angeles County cities: • City of Anaheim, 2012 — Obtained new services and increased funding to City without a customer rate impact through success negotiations with the City's contractor. • City of Hermosa Beach, 2012 — Implementation of volume -based rate structure, minimum diversion requirements for hauler -collected waste, processing of all commercial waste, enhanced diversion and AB 341 compliance. • City of Redondo Beach, 2011— Rate revenue reduction of 6%, hauler -collected diversion of 75%, and food waste program implementation. • City of Manhattan Beach, 2011 — Implementation of volume -based rate structure, phase-in of 62% hauler -collected diversion requirement, and automation of sand section of the city. • City of Lawndale, 2010, 2016 — Rate revenue reduction of 21%, implementation of volume - based rate structure, implementation of organics recycling program and sharps safe disposal at no additional cost to customers. • City of Rancho Palos Verdes, 2009— Rate revenue reduction of 22%, implementation of volume - based rate structure. =� M a raging Tomorrow's Resources Today Ms. Alfa Lopez April 14, 2016 Page 3 of 4 • City of Inglewood, 2012 — Requirement to double hauler -collected waste diversion, and abbreviated implementation schedule. • City of Pico Rivera, 2012 — Rate revenue reduction of 21%, and phase-in of 60% diversion for hauler -collected waste. • Cities of Norwalk, Palmdale and Beverly Hills, 2016— Competitive procurements, in process. 6. The City will be bound by its solid waste agreements for many years. Our contracting assistance clients retain us for subsequent engagements, demonstrating long-term satisfaction with contracting results. In the past several years alone, six of our previous contracting assistance clients retained us again to assist in subsequent contracting efforts based upon our prior service; the City of Orange in 1999 and 2009, Rancho Palos Verdes in 1999 and 2009, Manhattan Beach in 2002 and 2009, Beverly Hills in 2003, 2010 and 2016, Palm Desert in 2000 and 2009, and Lawndale in 1997, 2002, 2006, 2009, 2016. 7. HF&H has a broad base of experience assisting approximately 250 California agencies with planning, implementation, evaluation, and monitoring of their solid waste collection, diversion, and disposal programs. As a result, we are intimately familiar with the requirements for cost-effective solid waste program planning, and understand the related public policy issues that must be addressed to make individual programs successful. 8. We are familiar with the solid waste rates, services, and programs implemented throughout Southern California as a result of our previous projects and on-going surveys of 200 cities in the counties of Los Angeles, Orange, Riverside, San Bernardino, San Diego and Ventura. We understand current trends in the local solid waste industry and we are familiar with the capabilities of the potential proposers. 9. HF&H achieves enhanced diversion requirements for its cities. Although most cities are diverting 50% according to CalRecycle citywide diversion rates, the franchise haulers in most cities are diverting far less than this amount. We have successfully helped cities to achieve high, enforceable diversion rates for contractor -collected material. HF&H recently negotiated a 75% contractor - collected diversion requirement for the City of Redondo Beach, 62% (by end of term) for the City of Manhattan Beach, and 60% (within three years) in the City of Pico Rivera. 10. The engagement will be managed and staffed from our Southern California office, malting our staff familiar with local solid waste issues and readily available to participate in project meetings in a cost-efficient manner. HF H CONSULTANTS LLC Managing Tomorrow's Resources Today Ms. Alfa Lopez April 14, 2016 Page 4 of 4 By engaging HF&H for assistance on this project, the City of Diamond Bar will be working with a well - seasoned team of contracting professionals. Thank you for the opportunity to provide you with this information. We look forward to an opportunity to meet with you and the appropriate City staff and learn how we might best assist the City. If you have any questions, please contact me at (949) 251-8902 or lezzet@hfh-consultants.com; or, Debbie Morris at (949) 251-1106 or dmorris@hfh-consultants.com. Very truly yours, HF&H CONSULTANTS, LLC Laith Ezzet, CMC Senior Vice President Enclosures City of Diamond Bar Table of Contents Proposal to Provide Solid Waste Consulting Services TABLE OF CONTENTS SECTION A: INTRODUCTION/EXECUTIVE SUMMARY..............................................1 ProjectUnderstanding...............................................................................................1 Attachment B: EngagementStaffing.................................................................................................1 Attachment C: FirmExperience.........................................................................................................2 Attachment D: HF&H Contract Negotiations Clients..........................................................................5 HF&H Statewide Experience.....................................................................................5 General Firm Information,..............................................._.........................................6 SECTION B: ENGAGEMENT APPROACH & SCOPE OF SERVICES .........................8 Approach to requested scope of services.................................................................. 8 Scopeof Work.........................................................................................................10 SECTION C: PROFESSIONAL MEMBERSHIPS AND INSURANCE ..........................16 SECTION D. REFERENCE PROJECTS......................................................................17 ClientReferences....................................................................................................17 RelatedExperience..._........................................................._.................................. 18 SECTION E: COST PROPOSAL.................................................................................. 31 Workplan and Fee Estimate.....................................................................................32 TABLE OF FIGURES Figure 1: HF&H Summary of Procurement Results.........................................................4 Figure 2: Local Office Assistance with Contract Negotiations ......................................... 5 Figure 4: Los Angeles Cities' Residential Service Providers(') ........................................ 9 Figure 5: Los Angeles Cities' Commercial Service Providers(') ....................................... 9 ATTACHMENTS Attachment A: Staff Resumes Attachment B: Professional Certificates Attachment C: HF&H Client List Attachment D: Client Testimonial Letters April 14, 2016 i HF&H Consultants, LLC This page intentionally left blank City of Diamond Bar Section A: Introduction/Executive Summary Proposal to Provide Solid Waste Consulting Services SECTION A: INTRODUCTION/ EXECUTIVE SUMMARY Project Understanding Waste Management provides exclusive residential solid waste collection services and Valley Vista Services provides exclusive commercial solid waste collection services in the City of Diamond Bar (City). In 2008, HF&H assisted the City in renegotiating the soled waste collection agreements with Waste Management and Valley Vista Services. These agreements include significant new diversion requirements and other contract terms. The City's current solid waste agreements are set to expire in August of 2018, and the City again desires to negotiate their solid waste agreements with services that meet the needs of the City's customers, and positions the City to be in full compliance with current and proposed waste diversion requirements and other legislation such as organics recycling requirements under AB 1826. The City is seeking the assistance of a solid waste consulting firm to prepare and negotiate state of the art solid waste agreement/s through renegotiation with the current haulers, or a competitive bid process. Engagement Staffing HF&H has over 20 full-time professionals that possess a wide variety of certifications and expertise. Our clients can rest assured that their requests will be addressed in a timely manner by professionals with expertise specific to their needs. We have selected specific staff for the City's project team that possess the skills to successfully complete all tasks required by the City: "For me os u Director of Public Works, 1 take comfort knowing your team is available to respond to issues os they arise." Chau Vu, City of Bell Gardens • Laith Ezzet, Engagement Manager. A Senior Vice President at HF&H, he has assisted over 100 public agencies in planning, implementing, and monitoring solid waste collection, recycling and disposal programs. • Debbie Morris, Diversion and Regulatory Specialist: has participated in procurement and negotiation projects. Ms. Morris regularly meets with public agency staff and haulers throughout Southern California on a regular basis to review ongoing contractor compliance; monitor program diversion performance; assist in the development of effective public education and outreach campaigns; and, provide expertise in new diversion program development. • April Hilario, Project Analyst, has prepared franchise agreements and requests for proposals for Southern California agencies including recent projects for the cities of Beverly Hills, Norwalk, and Palmdale. Resumes for our engagement team members are included as Attachment 1 to this proposal. April 14, 2016 Page 1 HF&H Consultants, LLC City of Diamond Bar Section A: Introduction/Executive Summary Proposal to Provide Solid Waste Consulting Services Firm Experience Solid waste contract development and negotiations are a core part of our business, amounting to approximately one third of (of(SNF&a's track record with the City our annual revenues. Since its founding over 25 years ago, ability ity to co demonstrates their HF&H has performed over 100 solid waste and recycling service ability level consistently deliver a procurements and contract development and negotiations high level th client satisfaction projects. These types of projects have included planning of ,and strength as a consulting diversion programs and collection services, preparing RFPs, firm. " Nasser Abb evaluating proposals, drafting and negotiating contracts for of Lawndale P.E. collection of solid waste, recyclable materials, organic Cityofta materials, processing services, and disposal services. All of these engagements include working in collaboration with client staff and preparing for, facilitating, and making presentations at meetings with client staff, City Councils/Board of Supervisors, and in other public forums. In many cases, our efforts have involved working with stakeholders including residents, businesses, and the hauling community to communicate upcoming changes and/or solicit input to plan future programs and services. HF&H offers the City the benefit of our experience and lessons learned through all of these projects. Through our extensive experience, we have developed work plans, practice aides, and strategies for conducting contractor selection projects in a thorough and objective manner. We have templates that are customized for each project including work plans, RFPs, and collection agreements as well as proposal evaluation forms to document each proposer's qualifications, merits of their technical proposals, operating assumptions and metrics, and costs. We have faced numerous circumstances such as labor union lobbying, company publicity campaigns, elected official redirection, and concurrent contractor negotiations, and have formed strategies for handling these situations. Sole Source Negotiations HF&H is an excellent partner in sole source negotiations processes as we can provide our clients with the perspective needed to ensure the negotiated contract terms and conditions are thorough, effective, and reasonable. We can also provide the technical expertise to analyze proposed costs and rate impacts to verify that program costs and customer rates are competitive. As part of your sole source negotiations, we can assist you with some or all of the following steps: • Assisting in defining the client's goals and objectives • Conducting an operational and financial review of existing contractor's operations • Identifying changes to negotiate to the existing scope of services, performance standards, and contractor compensation methods • Soliciting proposals from existing service provider in response to client's proposed changes • Evaluating proposals • Negotiating service agreement or amendments to existing agreement with existing service provider • Presenting report to City Council Competitive Contractor Procurements Competitive procurement services involve assisting our clients in evaluating, designing, and structuring the contracted services as well as selecting and contracting with a service provider through an objective, competitive proposal process. HF&H conducts procurement processes for municipal clients to secure April 14, 2016 Page 2 HF&H Consultants, LLC City of Diamond Bar Section A: Introduction/Executive Summary Proposal to Provide Solid Waste Consulting Services service providers that perform solid waste, recyclables, and organic materials collection services, recyclables processing, organics processing and composting, transfer station and material recovery facility operations, landfill disposal operations, and street sweeping services. As part of your competitive procurement, we can assist you with some or all of the following steps: • Assisting in defining the client's goals and objectives • Reviewing existing conditions and operating records • Defining contractor scope of services, performance standards, and contractor compensation methods • Coordinating community involvement and input • Preparing a Request for Proposals which includes a draft agreement to be executed by our client and the selected contractor • Soliciting proposals from qualified service providers • Evaluating proposals • Recommending the preferred service provider • Presenting report to City Council • Negotiating service agreement with selected service provider • Monitoring implementation of new agreement and services • Revising City ordinance • Developing rate structure The following chart presents 26 previous competitive contracting engagements completed by our local office, and the results of those engagements. Most of these engagements also included enhanced services, reimbursement of the city/s contacting costs, and/or increased City revenue. These projects were all managed from our Southern California office with Laith Ezzet as Project Director. HF&H assisted these clients to enhance their solid waste services, obtain the lowest reasonable rates, and plan for their future solid waste management needs. April 14, 2016 Page 3 HF&H Consultants, LLC City of Diamond Bar Section A: Introduction/Executive Summary Proposal to Provide Solid Waste Consulting Services Figure 1: HF&H Summary of Procurement Results Jurisdiction Orange Year 2009 # of Proposers 4 Contract Term 8 years Old Contract Value(l) $139,768,000 New Contract value(l) $82,752,000 Total Savings to Ratepayers $57,016,000 % Savings 41% Tustin 2000 8 7years $42;392,000 $25,011,000 $17,381,000 41% Riverside—Commercial 2001 6 7years $97,506,000 $64,354,000 $33,152,000 34% Santa Clarita— Residential 2003 6 7years $100,204,000 $70,409,000 $29,795,000 30% Newport Beach - ResidentiaC) 2013 7 7 years $35,595.000 $25,562,000 $10,033,000 28% Rancho Santa Margarita 2004 5 8years $28,704,000 $20,864,000 $7,840,000 27% Bellflower 2004 5 8years $49,688,000 $38,400,000 $11,288,000 23% Lake Forest 1996 5 7years $29,500,000 $22,800,0001 $6,700,000 23% Rancho Palos Verdes 2009 7 7years $36,466,000 $28,357,0001 $8,109,000 22% Lawndale 2010 7 7years $23,849,000 $18,841,000 $5,008,000 21% West Hollywood 2003 9 8years $42,376,000 $33,512,000 $8,864,000 211 Pico Rivera 2012 6 7years $48,489,000 $38,451,000 $10,038,000 21% Riverside—Residential 2001 7 7years $20,272,000 $15,793,000 $3,479,000 17% Lawndale- Residential 2002 5 7years $7,546,000 $6,349,000 $1,197,000 16% Santa Clanla- Commercial 2003 6 9years $39,256,000 $34,099,000 $5,157,000 13% Palm Desert 2000 6 7years $46,252,000 $40,553,000 $5,699,000 12% Mission Viejo 2000 5 8years $54,784,000 $48,395,0001 $6,389,000 12% Lawndale - Residential 1997 5 5years $6,127,000 $5,476,000 $651,000 11% Redonda Beach 2011 5 8years $48,112,000 $45,064,000 $3,0481000 6% Rancho Palos Verdes 1999 7 7years $22,034,000 $20,647,000 $1,387,000 6%. Imperial Beach 1999 4 7years .$13,692,000 $13,153,000 $539,000 4% Manhattan Beach 2002 7 7years $22,400,000 $21,300,000 $600,000 3% Hermosa Beach 2012 4 8years $18,368,000 $18,480,000 ($112,000) -1% Inglewoodi'I 2012 3 10 years $99,510,000 $103,534,000 ($4,024,000) -4% Manhattan Beach 2011 4 7 years $24,187,000 $27,088,000 ($2,901,000) -12%. EI Centro 2007 4 8 years $34,209,000 $39,134,000 ($4,925,000) -14% TOTAL $1,131,286,0001 $909,878,000 $221,408,000 20% (1) Qvertarm of contract (2) Excludes one-time cost benefits, which would result in a 44% cast savings . (3) Net of one-time up front fees. April 14, 2016 Page 4 HF&H Consultants, LLC City of Diamond Bar Section A: Introduction/Executive Summary Proposal to Provide Solid Waste Consulting Services HF&H Contract Negotiations Clients Our local office also assisted the following clients in the renegotiation or extension of solid waste agreements in recent years. Figure 2: Local Office Assistance with Contract Negotiations Jurisdiction Year City of Anaheim 2012 City of Bellflower 2011 City of Beverly Hills 2010 City of Cerritos 2007 City of Dana Point 2006 City of Diamond Bar 2009 City of Glendora 2014 City of Inglewood 2004 City of La Quinta 2006 HF&H Statewide Experience Jurisdiction Year City of Lancaster 2006 City of Lawndale 2016 City of Palm Desert 2009 City of Palm Springs 2004 City of Paramount 2012 City of Riverside —Residential 2006 City of Riverside - Commercial 2008 City of Santa Barbara 2011 The following table highlights some of HF&H's additional experience assisting with contract reviews, competitive procurements, and sole source negotiations, demonstrating that HF&H provides both a local and statewide perspective to our clients. Figure 3: Additional HF&H Contracting Experience Client Name City of Alameda Franchise Review Competitive Procurement ✓ Sole Source Negotiations ✓ County of Alameda ✓ ✓ City of Albany ✓ ✓ City of Brentwood ✓ Central Contra Costa Solid Waste Authority ✓ ✓ ✓ City of California City ✓ City of Clovis ✓ ✓ City of Fresno ✓ ✓ ✓ County of Kern ✓ City of Livermore ✓ ✓ County of Marin, Cities of Cotati and Healdsburg ✓ ✓ .City of Milpitas ✓ April 14, 2016 Page 5 HF&H Consultants, LLC City of Diamond Bar Section A: Introduction/Executive Summary Proposal to Provide Solid Waste Consulting Services Client Name Monterey Regional Waste Mgmt. District Franchise Review ✓ Competitive Procurement ✓ Sole Source Negotiations City of Mountain View ✓ ✓ City of Newark ✓ ✓ City of Oceanside ✓ Old Sacramento Historic District ✓ City of Pacifica ✓ ✓ City of Palo Alto ✓ ✓ City of Petaluma ✓ ✓ ✓ City of Ridgecrest City of San Jose ✓ ✓ ✓ City of San Leandro ✓ ✓ South Bayside Waste Management Authority ✓ ✓ ✓ StopWaste.Org City of Sunnyvale ✓ ✓ ✓ City of Union City ✓ ✓ County of Yolo ✓ ✓ West Contra Costa Integrated Waste Management Authority ✓ General Firm Information HF&H has been in business for over 25 years. During that time we have consistently provided our clients the highest level of service. Through more than 1,800 engagements we have served more than 360 municipal agencies. Some important measures of our clients' satisfaction are: o The majority of our engagements are received through sole -source processes and result from prior experience with the client or strong referrals from past clients. s In any year, 70% of our clients have previously engaged us within the past two years. o In independent client satisfaction surveys spanning the past 12 years, 100% of respondents have said they would use HF&H again and would recommend us to other municipal agencies. f We have received numerous testimonials regardingthe quality and effectiveness of ourwork. April 14, 2016 Page 6 HF&H Consultants, LLC City of Diamond Bar Section A: Introduction/Executive Summary Proposal to Provide Solid Waste Consulting Services Local Office This engagement will be managed out of Irvine office located at 19200 Von Karman Avenue, Suite 360, Irvine, California 92612. Firm Owners Robert D. Hilton, CMC, President 201 North Civic Drive, Suite 230 Walnut Creek, California 94596-3880 (925)977-6952 Laith B. Ezzet, CMC, Senior Vice President 19200 Von Karman Avenue, Suite 360 Irvine, California 92612 (949) 251-8902 John W. Farnkopf, P.E., Senior Vice President 201 North Civic Drive, Suite 230 Walnut Creek, California 94596-3880 (925)977-6953 Richard J. Simonson, CMC, Vice President 201 North Civic Drive, Suite 230 Walnut Creek, California 94596-3880 (925)977-6957 Marva M. Sheehan, CPA, Vice President 201 North Civic Drive, Suite 230 Walnut Creek, California 94596-3880 (925)977-6961 Robert C. Hilton, CMC, Vice President 201 North Civic Drive, Suite 230 Walnut Creek, California 94596-3880 (925)977-6959 April 14, 2016 Page 7 HF&H Consultants, LLC City of Diamond Bar Section B: Engagement Approach & Scope of Services Proposal to Provide Solid Waste Consulting Services SECTION B: ENGAGEMENT APPROACH & SCOPE OF SERVICES HF&H is familiar with and supportive of the City's suggested approach to the contracting process. We have assisted many agencies with similar projects; however, we do not apply formulas to our approach, and are committed to conducting objective analysis in support of the unique needs of each of our clients. In 2014, HF&H was engaged by the City of Hayward to conduct a similar two -phased contractor selection process, wherein the city concluded negotiations with the existing provider without releasing an RFP. In 2010, the City of Beverly Hills retained Hf&H to renegotiate with the existing contractor while simultaneously preparing an RFP in the event negotiations were unsuccessful. The Beverly Hills renegotiation was successful and the RFP was not released. HF&H assisted the cities of Manhattan Beach and Inglewood with preliminary negotiations, which resulted in conducting a multi -phase RFP process. These are two in a long list of examples of HF&H's ability to successfully perform the entire spectrum of sole source negotiations through competitive procurements. Approach to Requested Scope of Services HF&H will conduct the engagement in three phases, as outlined in the City's RFP: A. In Phase A, HF&H would utilize extensive solid waste program experience to review and analyze potential new services and contract enhancements for discussion with the City. B. In Phase B, HF&H would: develop potential new contract provisions based on discussion with City staff and information from community outreach meetings, and conduct negotiations with Waste Management and Valley Vista to extend and update the current agreements. C. In Phase C, in the event that negotiations with Waste Management and/or Valley Vista Services are not successful, HF&H would assist the City with the process of developing and issuing the RFP(s), evaluating proposals, and finalizing the terms and conditions for a new franchise(s). In the event that the City chooses to perform a competitive procurement process, HF&H will assist the City in structuring its RFP to ensure that the City receives a sufficient number of quality, competitive proposals. We will assist the City to solicit such proposals. Potential proposers may include major national publicly -traded companies, large regional privately -owned companies, and local companies. April 14, 2016 Page 8 HF&H Consultants, LLC City of Diamond Bar Sermon B: Engagement Approach & Scope of Services Proposal to Provide Solid Waste Consulting Services The cities in Los Angeles County are currently serviced by such haulers as follows: W: LOS Waste ales lines Kesnaerival Jervlce Hroviaers` CalMet EDCO/Burrtec 7% 6% Multiple Haulers IIIIIIIIIIIIiiii6m. _ 8% micipal 12% Other Haulers 5% Valley Vista 5% (1) Based on num her of titles with residential haulers. Figure 5: Los Angeles Cities' Commercial Service Providers"' Athens CalMet 16% 6� EDCO/Burrtec 7% Waste Management. 11% Multiple Haulers 31% Valley Vista 5% Republic 15% Municipal Other Haulers 3% 6% (1) Based on number of citieswith residential haulers April 14, 2016 Page 9 HF&H Consultants, LLC City of Diamond Bar Section B: Engagement Approach & Scope of Services Proposal to Provide Solid Waste Consulting Services Scope of Work The following scope of work has three phases of tasks, as outlined in the City's RFP and summarized under "Approach" above. Phase A: Technical Assistance Task 1: Prepare for and Attend Kick -Off Meeting HF&H staff will prepare for and facilitate a kick-off meeting with City staff. Prior to the meeting, we will review the City's current collection agreement as well as other pertinent information such as the current rate schedule and hauler tonnage reports. In addition to the typical project management related items of reviewing the objectives, scope, schedule, and budget for the project, we suggest using this meeting as a system design session. Some of the key issues in the system design may include: • Understanding the local community context for this process including the political, economic, social, technological, and environmental factors that will result in the successful achievement of the City's objectives and ensure that those outcomes meet customer needs. • Reviewing the current services and programs and the baseline system performance in both qualitative and quantitative terms. • Assessing community and City satisfaction with various aspects of the current services and service delivery methods with a focus on identifying opportunities for improvement. • Discussing possible new or modified services, our approach to analyzing their costs and benefits, best practices for obtaining them, and the role of City staff, the City Council, and other stakeholders as defined by City staff in the process of defining changes to services. Task 2: Evaluate Contract Services and Terms Task 2a: Develop Analysis of Potential New Service Options HF&H will analyze and develop recommendations for new or expanded service options using HF&H's database of industry benchmarks for program performance. Examples of new or expanded contract terms may include, but are not limited to: • Implementation of an organics program in compliance with the requirements of AB 1826, and associated rate adjustments (if applicable); • Clarification of haulers' construction and demolition debris diversion reporting requirements; • Increase of construction and demolition debris diversion requirement; • Development of an attainable hauler -collected diversion requirement; • Terms and limitations for haulers to bill customers retroactively for historical billing inaccuracies; • Requirements for the collection and safe disposal of household hazardous waste material from multi -family residents; and, • Implementation of a City fee to payfor school environmental assemblies and education. We will meet with City staff to discuss these options and our understanding of the level of effort needed to implement them. April 14, 2016 Page 10 HF&H Consultants, LLC City of Diamond Bar Section B: Engagement Approach & scope of Services Proposal to Provide Solid Waste Consulting Services Task 2b: Analyze and Develop Potential New Contract Provisions HF&H has been instrumental in defining the "state of the industry' throughout California. HF&H appreciates the City's commitment to ensuring that the new franchise agreement(s), whether with Waste Management and Valley Vista or another company(ies), reflects modern best practices. HF&H will work closely with the City to identify and adapt the service specifications to industry trends and developments that have occurred since the current agreement was developed. HF&H has an extensive library of current franchise agreements and has conducted detailed comparisons of franchise terms and requirements for many clients. HF&H proposes to gather from other recent negotiation and procurement projects: example performance standards (including vehicle emissions, customer service and driver performance); diversion requirements; and, compensation setting and rate adjustment methodologies for the City's consideration. Based on the results of our discussion with City staff, HF&H will prepare draft contract language to be used in the contact negotiations with Waste Management and Valley Vista. We will utilize the City's current contract as the basis for preparing the new draft language. Toslc2c: Manage Project We will administer the project and prepare the project work papers at the conclusion of the engagement. Phase 6: Conduct Exclusive Negotiations with Current Franchisees Task 3: Assist in Preparation of Draft Franchise Agreement Based on the direction provided by the City in Phase A, we will prepare draft franchise agreements for the desired services and contract terms. City staff, including the City Attorney, will subsequently review the draft agreements, and the City will be responsible for consolidating comments from the City's various reviewers into a single "redlines" of the agreements, which we will then use to prepare an updated draft agreements. Task 4: Negotiate Rates, Terms, and Conditions of Desired Services with Haulers We recommend that the draft agreements be provided to Waste Management and Valley Vista documenting the City's desired services and contract terms. The haulers can then propose rates that are consistent with the City's desired terms and conditions contained in the draft agreements. The result of the haulers' review of the agreements will likely be a series of points that they wish to address and proposed rates that may or may not be satisfactory. HF&H will then assist in negotiating reasonable rates. We will also work with City staff to guide the City through its determination of which service provider concerns are minor and which are valuable enough not to negotiate away without a substantial offsetting gain for the City. Task S: Gather and Review Hauler Operating Data to Evaluate the Reasonableness of Proposals Service statistics, such as the number of customers, container size and frequency of collection, can be used to determine the overall value of the contract at proposed rates. Typically, we determine and compare the overall compensation to the service provider currently and using newly renegotiated rates in order to demonstrate the true overall financial impact to the rate payer. For example, a decrease in the rate for a common service level is more valuable than a decrease in a rate for a service that is seldom used. With the proper data, we can compare the overall proposed company compensation on a April 14, 2016 Page 11 HF&H Consultants, LLC City of Diamond Bar Section B: Engagement Approach & Scope of Services Proposal to Provide Solid Waste Consulting Services similar basis with other jurisdictions. Task 6: Gather and Analyze Rate Information from Surrounding Jurisdictions Service data collected under Task 3 above can also be used to determine how the haulers' rates compare to rates in surrounding cities. Task 7: Prepare Presentation and Attend City Council Meeting for Award Once the haulers' have signed the final agreements, we will attend the City Council meeting when the Council considers the new agreements. Phase C: Competitive Procurement Process (Option) Task 8: Determine Whether to Utilize Separate or Combined Residential and Commercial Contracts If the City proceeds to a competitive request for proposals process, HF&H will advise the City as to the benefits and costs of separate versus combined residential and commercial agreements. The City contracts with two solid waste collectors under two separate agreements. If the intent is to retain one hauler for both service sectors (residential and commercial), the City may consider consolidating the contracts. We will work with the City to confirm whether it will continue with separate agreements, or to combine services into one document. Preparing separate residential and commercial agreements requires certain issues to he addressed, such as: m The allocation of free City services between the agreements; ® How to address economies of scale if one hauler were to be awarded both agreements. Task 9: Gather and Review Additional Operating Data for Request for Proposals We will collect available data regarding the current services provided. We will prepare data collection forms to assist the City and/or contractor in providing additional information in a user-friendly format. It has been our experience that when proposers are confident about the accuracy of operating data contained in the RFP, they propose lower rates and include fewer contingency costs. Collecting data in this manner may uncover additional issues, such as poor reporting or service issues that we would address in the new agreement. We will analyze the data gathered for overall reasonableness. Task 10: Public Outreach HF&H will participate in public workshops, and City Council and staff member meetings. We consider several of these meetings to he a necessary part of any successful competitive solid waste procurement process. In addition, we propose conducting two public workshops at which to gather input from residents and businesses. The number of public workshops conducted by cities developing a solid waste RFP varies, with the level of outreach typically based on the extent of the proposed service changes and the interest level of stakeholders as perceived by the City. In the City of Redondo Beach, we conducted 13 public outreach meetings. For the City of Santa Clarita, we conducted separate meetings for residential, multi -family and commercial customers. In 2009, the City of Rancho Palos Verdes opted not to conduct separate customer outreach workshops when we assisted the city in implementing significant services changes, April 14, 2016 Page 12 HF&H Consultants, LLC City of Diamond Bar Section B: Engagement Approach & Scope of Services Proposal to Provide Solid Waste Consulting Services though they conducted significant outreach during the 1999 procurement. Many clients have considered up to two workshops sufficient. Task 11: Prepare and Issue Request for Proposals Subtask11A: Prepare draft RFP andagreement(sj Based on the information and direction received in prior tasks, we will prepare the draft RFP, draft residential and commercial agreements (or combined agreement), and criteria to be used in evaluating the proposals received. HF&H obtained separate residential and commercial proposals for the cities of Orange, Lake Forest and Mission Viejo, though all three cities selected one hauler for both agreements. In the City of Santa Clarita, separate residential and commercial agreements were awarded to different haulers. Sub task 118: Upon review by the City Attorney and City staff, revise RFP and agreement(s) We will submit the draft RFP and agreement(s) to City staff and the City Attorney for review. After City staff has reviewed the documents and provided us with their written comments, we will conferwith City staff and make appropriate revisions once to these documents. The draft agreement(s) are included in the RFP as attachments. The City Attorney is requested to make any changes directly to the documents in a strike -and -replace format. Subtask I1C: Attend City Council meeting to approve RFP package HF&H will attend one City Council meeting at which the City Council will approve the RFP and draft agreement(s). We will assist City staff with the preparation and presentation of the RFP process and key contracting terms to be requested. Sub task 11 D: Solicit Proposals Once the RFP and draft agreements have been approved by the City Council, they can be distributed to potential proposers. We can provide the City with a recommended list of potential proposers to whom the City may send the RFP. Alternatively, to avoid the time, expense and environmental impact of production and mailing of multiple copies of a large document, we recommend that the City e-mail the RFP document to all potential proposers and the local waste haulers' association, and other interested parties. We can provide the City with a list of potential proposers. By e -mailing the document, proposers are immediately notified of its availability, can immediately review the document to determine their level of interest without having to print it out, and can forward it to the appropriate parties within the firm immediately without having to print extra copies. As our clients regularly distribute our RFPs this way, we may have all or most of these key individuals at the hauling companies already on our preliminary RFP distribution list. Subtask11E: Prepareforand conduct proposers'conference We will schedule, along with City staff, a proposers' conference to be conducted shortly after release of the RFP. Potential proposers will have an opportunity to receive clarification of any issues and ask questions at this conference. We will also accept written requests for clarification until a set deadline. We recommend that contact between proposers and the City be controlled and will suggest methods to do so, based on City staff and City Council's desired level of interaction with proposers. Subtask11F: Prepare addenda We will prepare written responses to questions posed at the proposers' conference, or submitted in April 14, 2016 Page 13 HF&H Consultants, LLC City of Diamond Bar Section B: Engagement Approach & Scope of Services Proposal to Provide Solid Waste Consulting Services writing, and prepare any necessary addenda arising from issues posed at the proposers' conference. All questions and responses shall be made available to all proposers in attendance at the conference. TASK 12: Review and Evaluate Proposals Subtask 12A: Review proposalsfor completeness We will perform an initial review of each proposal submitted for compliance with the City's RFP requirements and consult with City staff regarding the handling of incomplete proposals. Subtask 12B: Evaluate complete proposals The specific criteria for which we evaluate the complete proposals will be developed using input received from City staff and the City Council. Based on our experience in other cities, we anticipate evaluating the proposals based on the following criteria: • Exceptions taken to the terms and conditions of the draft agreements; • Proposed total compensation (rate revenue) over the term of the agreement(s), based on the rates included in the financial section of the proposal; • Experience of the proposers in providing the requested services in other jurisdictions, based on information contained in their proposals; • Financial resources of the proposers, based on information contained in their proposals; and, • Unique proposal features that exceed the RFP's minimum requirements Subtask 12C: Evaluate proposed rates and operating assumptions, Perform fiscal and rate analysis We will evaluate the proposed rates and rate revenue, supporting costs, number of route hours, diversion plans and other submitted operating assumptions for reasonableness. We will review each proposers' fiscal stability based on key financial ratios, ability to provide required insurance and performance sureties, and the financial impact of the growth necessary to assume servicing these contracts. We will present the overall impact of the proposed rate revenue on the City and its rate payers, as well as noting the impact to rate payers at common service levels. It is important not to focus on a few low rate categories, without determining whether other customers will be similarly impacted. Separate residential and commercial service proposals will add complexity to the evaluation. We will request, and anticipate receiving, proposed rate reductions if a hauler is awarded both the residential and the commercial agreements. Subtask 12D: Preparefollow-up questionsfor proposers After performing our initial review and evaluation, we will provide each proposer with our summary evaluation of the company's individual proposal in order to confirm our understanding of the information presented in the proposal. Subtask 12E: Review responses and clarify unresolved issues We will review responses received from proposers and resolve any open issues to help ensure that proposers are satisfied with the representation of their proposals. April 14, 2016 1Page 14 HF&H Consultants, LLC City of Diamond Bar Section B: Engagement Approach & Scope of Services Proposal to Provide Solid Waste Consulting Services Subtask 12F: Interview proposers At this stage in the process, usually one, two, or three proposals are more likely to be selected. Along with the City's evaluation team, we will interview up to three proposers, scheduling all interviews on one day. Subtask12G: Contact referencesfor recommended proposer We will contact references provided for the proposer to be recommended to the City Council for award of the agreement. We will summarize the results of the reference checks within the evaluation report. Subtask 1211: Prepare draft evaluation report All proposals will receive a preliminary evaluation. A detailed evaluation is performed of the one or two proposals that appear to offer the most value for the services and costs proposed. Additionally, we will review the overall reasonableness of the operational and financial assumptions contained in the technical section of the proposals selected for detailed evaluation. After our evaluation is complete, we will provide the City with a report describingthe evaluation results. Subtask 121: Review City comments and prepare final evaluation report HF&H will review and incorporate City comments into the evaluation report and provide a final evaluation report. Task 13: Negotiate With Top Ranked Contractors, and Prepare a New Agreement(s) with Selected Contractor(s) for City Council Approval Subtask 13A: Prepare for and participate in negotiating session HF&H will participate in a negotiation session with one or more proposers. Based on our prior experience, final negotiations can usually be completed during one session per proposer, and the fee estimate includes costs for one session with one proposer. However, the City may prefer to negotiate with multiple proposers at this time, as multiple proposals may appear attractive prior to finalizing the agreement(s). Proposers are most cooperative when they are still in competition. After finalizing negotiations, we would then assist the City's evaluation team in its determination of a final selection. If the City desires to negotiate further with the final selection, we would assist in those negotiations as well. Subtask 1313: Prepare revised portions of agreement Based upon the negotiations, we will make one set of revisions to the final agreement negotiated with each proposer and ask each proposer to sign the agreement. The City can then make a decision based on clearly defined contract terms, verses general promises often made in proposals and during negotiations. Also, at award, neither the successful nor unsuccessful proposers can debate what was or was not the final offerto the City. Subtask 13C: Attend one City Council meeting for approval offinal agreement(s) We will attend the City Council meeting at which the final agreement(s) is expected to be approved. April 14, 2016 Page 15 HF&H Consultants, LLC City of Diamond Bar Section C: Professional Memberships and Insurance Proposal to Provide Solid Waste Consulting Services SECTION C: PROFESSIONAL MEMBERSHIPS AND INSURANCE Professional certificates for our key engagement members are included as Attachment B at the end of our proposal. While we do not have a certificate of insurance for this engagement, as we have not been selected, the below certificate demonstrates our default level of coverage. HFBHCON-01 SGONMI-EZ CERTIFICATE OF LIABILITY INSURANCE D"¢f2s12m D"°>�"' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS IIPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATNELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BYTHEPOLWIES BELOW. THIS CERTIFICATE OF INSURANCE GOES NOT CONSTITUTE A CONTRACT RETWEFII THE ISSUING INSUREMSI. AUTHORIZED REPRESENTATNE OR PRODUCER AND THE CERTIFICATE HOLDER IMPORTANT: Nthe certifc hold iN . AUDIIHINAL INSURED. tlIe pDOcy{ies]musl be endoa & 9 SUHROGATxA IS WAIVED. subjaAW Nle leans and wridainns Df5le p00g, certain pol0(es magrequim aneMwsemerR AslatEmenlon MTs certificate tloes nOtwrrfer tights lD the certifimte M1Dlam in lieu D1suEh endors¢merlgs]. t++wlmar License 39757776ue San Raman, CA- HUB bUenawal C.IfOmiaFNOM P.O. 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C34993N 09X5&2015 09NSI2016 X ELE4,IADGDB,r c 1,000,W , 1.000.90 s�o6FAse=FwcruLar s 1.000,99 C C P.hssi id U& Rel.Date:811M 1S10S40S ]95106105 09106120150SUNW0160ccrvence/AgOre�te 09V0612015 09Y062016 2,000,99 Reterrbon 10,00 DEecnrnerloFaFFRnnD„arwameervEnw a IawimloxAmewu Pam�amaew.„maMaaolean.ueaws�wlnwl Vearica9w aTnsumnw. CERTIFICATE HOLDER CANCELLAl1ON +019892014ACORD CORPORATION. All rights resereed. ACORD25(201NDI] The ACINm nameaM logo areregiRered marks ufACORD April 14, 2016 Page 16 HF&H Consultants, LLC SHOOMN OF THE ABOVE OESCMW POIICJES BE CANCOXED BEFORE aFM EYI�rIM PmpoSes Only ME EMPIRkDON DATE ACCOAOANLE WITH TIEP3IlDY pRONSHOIICE N9LL BE OEfIVFH® IN OIRiNIRIDI/R�@(}yllEyi(�9IEATItlE &4rL 6/TAI +019892014ACORD CORPORATION. All rights resereed. ACORD25(201NDI] The ACINm nameaM logo areregiRered marks ufACORD April 14, 2016 Page 16 HF&H Consultants, LLC City of Diamond Bar Section D. Reference Projects Proposal to Provide Solid Waste Consulting Services SECTION D. REFERENCE PROJECTS In this section we have provided references and example engagements for our contract services project managed from our Irvine offices. We have included a comprehensive list of all clients served by HF&H as Attachment C at the end of this proposal. Client References April 14, 2016 Page 17 HF&H Consultants, LLC Projects City of Anaheim 2012 - Assisted City in drafting and renegotiating an Ayumi Takayasu agreement with City's existing hauler, including a host fee Streets and Sanitation Manager for tonnage brought to the hauler's in -city MRF. (714)765-6845 City of Beverly Hills 2016 — Preparing RFP for commercial solid waste collection Colonel James Burnley services. Solid Waste Manager (310) 285-2475 2010 — Renegotiated and extended the City's commercial solid waste collection and residential processing agreement with Crown Disposal. 2003 — Competitive procurement for commercial solid waste collection and residential processing. City of Redondo Beach 2011 — Competitive procurement of solid waste Jon Emerson agreement. HF&H assisted the City in conducting 13 public Senior Management Analyst outreach meetings to enable the City Council to decide (310) 318-0686 upon future solid waste programs. City of Palmdale, and formerly with the Palmdale, 2016 — Currently assisting the City of Palmdale City of Santa Clarita with a competitive procurement process. Benjamin Lucha Senior Administrative Analyst Santa Clarita, 2003 — Competitive procurement of separate (661) 267-5308 residential and commercial contracts. City of Norwalk, and formerly City Norwalk, 2016 — Currently assisting the City of Norwalk Manager for the City of Bellflower with a competitive procurement process. Michael Egan Bellflower, 2004 — Competitive procurement of solid waste City Manager collection agreement. (562) 929-5750 Bellflower, 2010 — Negotiated an extension of the existing agreement. April 14, 2016 Page 17 HF&H Consultants, LLC City of Diamond Bar Section D. Reference Projects Proposal to Provide Solid Waste Consulting Services Related Experience City of Anaheim Solid Waste Contract Negotiation (2012) Project Description The City's exclusive solid waste hauler operates a large material recovery facility in the City and the City was seeking the implementation of a host fee and other collection contract enhancements. The term of the collection agreement automatically extended indefinitely (an "evergreen" clause) and the City was therefore in a weak negotiating position. The City retained responsibility for some costs typically borne by haulers, such as the provision of collection containers and vehicle. The City bills customer, including the payment to the hauler and these additional costs in the rates. The City's goal was to realign certain responsibilities and obtain additional funding to meet current budget shortfall concerns without increasing the total rates to the customers. HF&H Solution Highlights Implemented facility host fee • Transferred vehicle and container responsibilities to hauler • Obtained new services and increased funding to City without a customer rate impact HF&H assisted the City in drafting a new collection agreement that included new services and funding means, improved billing and rate adjustment procedures, and a redistribution of responsibilities between the parties. For shifting responsibilities, HF&H determined off -setting costs that would result in no net impact to the City, with a reduction in future risk. HF&H actively participated in the negotiation of the final agreement, which enabled the Cityto obtain all of its goals with no negative rate impact. Project Results The City was able to maintain current commercial customer rates and to extend a residential customer rate freeze, while obtaining: • A $1.50 per ton host fee to the City for all non -City tonnage received at its hauler's in -City MRF. • $2.5 million in capital project funding, • Additional City event collection services, • Enhanced litter container collection • Increased minimum diversion rates by waste stream • Other contract enhancements. On -Going Solid Waste Consulting Services Since 2011, HF&H has been under contract with the City to provide, on-call assistance, and has assisted the City on a project -by -project basis since 1999. Key HF&H Staff Laith Ezzet April 14, 2016 Page 18 HF&H Consultants, LLC City of Diamond Bar Section D. Reference Projects Proposal to Provide Solid Waste Consulting Services City of Beverly Hills Competitive Procurement, Negotiations (2003, 2010) Project Description In 2003, HF&H assisted the City of Beverly Hills' Public Works Department to competitively obtain a new commercial refuse collection agreement, and processing services for residential mixed waste and green waste collected by municipal crews. The City obtained free commercial recycling, and processing of all commercial refuse. In 2010, The City again retained HF&H to assist in renegotiating the agreement. Highlights • 10% rate reduction through subsequent negotiations Processing of all hin waste, plus Free commercial recycling HF&H Solution HF&H updated the 2003 agreement to address changes in the industry and in services provided. HF&H assisted the City in negotiating lower rates, in addition to the improved agreement. Project Results The City obtained: • An updated agreement. • A 10% reduction in commercial collection rates. • A 12% reduction in residential processing rates. On -Going Support In 2015, the City's collection and processing agreement was assigned to another hauler. The City retained HF&H to negotiate the assignment of the agreement, further enhancing the agreement. We are currently preparing an RFP for the upcoming competitive process as the existing agreement expires in 2018. HF&H has steadily provided audit, negotiations, and other solid waste services to the City for over twenty years. Key HF&H Staff Laith Ezzet April 14, 2016 Page 19 HF&H Consultants, LLC City of Diamond Bar Section D. Reference Projects Proposal to Provide Solid Waste Consulting Services City of Redondo Beach Competitive Solid Waste Contract Procurement (2011) Project Description The City's exclusive residential and commercial solid waste agreement was expiring and the City retained HF&H to conduct a competitive procurement process for a new collection agreement. The City had previously been under a compliance order and was concerned about maintaining its diversion rate. The City was considering changes to its collection services and was planning on conducting extensive public outreach. Long-term disposal costs and landfill options were of concern to the City. The City's rates were already relatively low compared to other rates in Los Angeles County, and the City wanted to retain its low rates and improve services. Highlights ® 75% diversion. of hauler -collected waste © Residential- and Restaurant Food Waste programs 0 6% reduction in rates HF&H Solution HF&H assisted the City in conducting 13 public outreach meetings to enable the City Council to decide upon future solid waste programs. HF&H drafted an RFP and agreement to address the City's concerns, soliciting long term disposal options and innovative diversion programs. The City received five quality proposals from solid waste companies. HF&H assisted the City in completing agreements with two of the proposers for Council consideration. Project Results HF&H secured rates for the City's ratepayers that were 6% lowerthan the rates paid under the previous contract. Over the 8-yearterm of the agreement, this represented a savings of over $3 million dollars for ratepayers. The costs to the City associated with the procurement were reimbursed by the new contractor. Additional new contract terms include 75% diversion of hauler -collected solid waste, residential and restaurant food waste programs, limitations on disposal cost increases and guaranteed disposal and processing capacity for the agreement term. Key Staff Laith Ezzet April 14, 2016 Page 20 HF&H Consultants, LLC City of Diamond Bar Section D. Reference Projects Proposal to Provide Solid Waste Consulting Services City of Cerritos Solid Waste Contract Negotiations (2007) Project Description The City's solid waste collection agreement was expiring in a matter of months and the City was under a compliance order to implement new diversion programs immediately. The City engaged H&FH to assist the City in negotiating a new agreement with the existing hauler. HF&H Solution In order to meet the City's goals HF&H obtained enhancements to Highlights • Competitive rates in a non- competitive environment • Met State compliance order requirements services and contract terms, including the recycling programs necessary to meet the State mandates. Project Results The City's new agreement included the following benefits: • Transition to three -cart residential collection program • Alternative -fuel vehicles • Increased franchise fees • Rate adjustment caps • Permanent in -City Universal Waste drop-off at no additional charge to residents • Hauler assuming residential billing responsibilities previoulsy performed by the City Key Staff Laith Ezzet April 14, 2016 Page 21 HF&H Consultants, LLC City of Diamond Bar Section D. Reference Projects Proposal to Provide Solid Waste Consulting Services City of Newport Beach Competitive Contract Procurement (2013) Project Description City crews provide the City's residential collection services. Per the City's charter, the City may not charge most of its resident for refuse collection. Escalating City costs prompted the City to review many City - provided services. The City operates a transfer station, but only uses approximately half of the available capacity. The City retained HF&H to determine City costs that would be eliminated if the City were to privatize and to evaluate possible savings from outsourcing. We were subsequently retained to conduct a competitive RFP process for solid waste collection. HF&H Solution Highlights e $16 million in cost savings ® Implementation of automated cart and recycling collection ® Enhanced services, including HHW collection a Minimum diversion requirements HF&H determined the City's current costs of operations, and conducted a competitive procurement for services under two collection scenarios: manual single stream collection and automated two -cart collection of refuse and recyclables. HF&H also requested proposals to operate the City's transfer station to generate additional revenue for the City. Project Results Cost savings from privatization were similar to HF&H projections. On November 12, 2013, the City Council voted to privatize collection and awarded an agreement to CR&R that will save the City $16 million over the next seven years, including $10 million in on-going savings and $6 million in one-time savings. Diversion levels were increased by five percentage points to 45% of tons collected. Key Staff Laith Ezzet, April Hilario April 14, 2016 Page 22 HF&H Consultants, LLC of Diamond Bar Section D. Reference Projects Proposal to Provide Solid Waste Consulting Services City of Pico Rivera Competitive Solid Waste Contract Procurement (2012) Project Description The City's exclusive residential and commercial solid waste agreement was expiring and the City retained HF&H to conduct its first competitive procurement process for a new collection agreement. The existing agreement had been drafted in 1979 and subsequently amended. The City needed a comprehensive, modern agreement tailored to the City's needs. HF&H Solution HF&H assisted the City in determining the services and contract terms best suited to the City's needs, drafted a Request for Proposals, including the draft collection agreement, and conducted the competitive process. HF&H worked with City Staff and a City Council Subcommittee to evaluate proposals and assist in contractor selection. Highlights • Highly successful first competitive contracting experience • 60% diversion of hauler -collected waste • Restaurant Food Waste program O 21% reduction in rates 0 Increase in City funding Project Results HF&H obtained eight competitive proposals with enhanced services, seven of which provided a rate reduction. HF&H secured rates for the City's ratepayers that were 21% lower than the rates paid under the previous contract. Over the 7 -year term of the agreement, this represented a savings of over $10 million dollars for ratepayers. The costs to the City associated with the procurement were reimbursed by the new contractor. Additional new contract terms include 60% diversion of hauler -collected solid waste by the third year of the contract, on-going restaurant food waste and pilot residential food waste programs, limitations on disposal cost increases, free mail -back Sharps containers for residents, free City HHW collection, manure collection, and an increase in City fees. Key HF&H Staff Laith Ezzet, April Hilario April 14, 2016 Page 23 HF&H Consultants, LLC City of Diamond Bar _ Section D. Reference Projects Proposal to Provide Solid Waste Consulting Services City of Hermosa Beach Competitive Contract Procurement — In Process (2012) Project Description The City's exclusive solid waste agreement was expiring and the City retained HF&H to assist the City in determining whether to enter renegotiations with the current hauler or to seek competitive proposals, and then to assist the City by conducting the selected process. Specific issues before the City included: • Renegotiation versus competitive bidding • Automation of residential collection • Transition to a volume -based rate structure • Implementation of residential green waste collection Additional challenges included narrow streets, customers' limited container storage space, challenging terrain for collection, cleanliness Highlights • Volume -based rates and automation of collection • Implementation of residential green waste collection • Minimum diversion requirements for hauler -collected waste • Processing of all commercial waste, enhancing diversion and AB 341 compliance challenges at the Pier due to large solid waste quantities and shared usage of bins and bin enclosure. HF&H Solution HF&H assisted the City in determining both the contracting process and key contracting terms by participating in multiple Public Works Commission and City Council meetings, and addressing the City's Environmental Task Force's concerns. HF&H helped the City to agree on two service combinations on which to seek proposals: 1) A volume -based automated cart collection program; and, 2) Manual collection in customer -provided containers with recyclables sorted from refuse at a materials recovery facility. HF&H prepared the draft agreement and accompanying Request for Proposal documents, conducted the pre -proposal conference, prepared the Request for Proposal addendum, and evaluated proposals. Project Results The City transitioned to a volume -based residential rate structure and automated collection. Residential green waste collection was added. Processing of all commercial waste was included, enhancing diversion and assisting the City's businesses to meet AB 341 mandatory recycling requirements. Vehicle size was limited for collection in challenging areas, and the hauler is assisting in the development of a new enclosure at the Pier to enhance Pier cleanliness. The City obtained a minimum guaranteed diversion rate of 50% for hauler -collected waste. Key Staff Laith Ezzet, April Hilario April 14, 2016 Page 24 HF&H Consultants, LLC of Diamond Bar Section D. Reference Projects Proposal to Provide Solid Waste Consulting Services City of Inglewood Competitive Solid Waste Contract Procurement (2012) Project Description The City's exclusive solid waste agreement was expiring. The City had the same hauler since the City disbanded its municipal hauling operation in the 1950's. In 2004, the City retained HF&H to renegotiate an agreement that lowered rates, fixed residential increases for three years, and limited disposal cost increases. The City again retained HF&H in late 2011 to assist the City in obtaining a new agreement. The City wanted to offer the existing hauler an opportunity to negotiate an agreement, prior to the City seeking competitive proposals. However, time was limited. HF&H Solution Highlights • 100% increase in the diversion of hauler - collected waste • $5 million up -front City fee 5 Cap on disposal costs and guaranteed disposal capacity HF&H entered negotiations with the current hauler, and presented the company's best offer within 60 days. The City Council opted to seek competitive proposals. HF&H then immediately drafted and released a Request for Proposals, including a draft agreement, in order to quickly obtain proposals in time for a possible transition prior to expiration of the current contract extension. The agreement included requirements to improve diversion and service requirements, while meeting relevant funding needs. The City received a proposal from the current hauler similar to the negotiated agreement, but received additional quality proposals at lower costs. The City selected a new proposer (Republic) and HF&H assisted the City in finalizing the agreement. Project Results HF&H addressed scheduling limitations to obtain forthe City an agreement that: • Provided limitations on disposal and green waste cost increases; • Guaranteed disposal and processing capacity for the agreement term; • Increased diversion of hauler -collected solid waste; • Provided an up -front $5 million City fee; • Enhanced re -use and other diversion programs; and, • Provided financial commitments of community support. Key Staff Laith Ezzet, April Hilario April 14, 2016 Page 25 HF&H Consultants, LLC City of Diamond Bar Section D. Reference Projects Proposal to Provide Solid Waste Consulting Services City of Inglewood Agreement Negotiations (2004) Project Description The City was under an AB 939 compliance order and required to implement several new diversion programs in a matter of months. The City retained HF&H to assist in the development and renegotiation of a new solid waste agreement that included implementation of programs to immediately increase diversion while maintaining low, stable rates. HF&H Solution • Identify desirable contract terms, based on the City's needs and industry standards • Evaluate proposed deal with contract hauler and compare to industry standard terms Highlights • 5% reduction and 3 - year freeze of residential rates a Capped future increases in disposal rates • Compare rates to those of four other area cities, based on the City's specific basket of services • Determine whether deal was reasonable • Negotiate and prepare final contract terms Project Results • Reduced residential rates by 5% and froze forthree years • Froze existing commercial rates for one additional year • Capped future increases in disposal rates at the change in CPI • $510,000 in new annual fees to the City • Reimbursement of procurement costs by contractor • Transformation and mixed waste processing required at no cost to meet AB 939 requirements • Free commercial and multi -family recycling • Electronic waste collection • Used motor oil and filter recycling • Biennial curbside Household Hazardous Waste events • Improved reporting and performance requirements Based on the City's experience working with HF&H, the City entered into a three-year contract with HF&H for contract management services for 2008-2011 Key HF&H Staff Laith Ezzet April 14, 2016 Page 26 HF&H Consultants, LLC City of Diamond Bar Section D. Reference Projects Proposal to Provide Solid Waste Consulting Services City of Manhattan Beach Competitive Contract Procurement (2002, 2011) Project Description HF&H had assisted the City in competitively procuring its exclusive solid waste agreement in 2002. This agreement was expiring and the City once again retained HF&H in 2011 to obtain a new collection agreement. HF&H assisted the City in considering its contracting options of renegotiation versus competitive contracting. The City established an Environmental Task Force to assist in designing an environmentally sustainable solid waste collection agreement. Highlights ® 62% diversion of hauler -collected waste Door -to -Door HHW Collection n Processing of all ben waste As a result of the previous competitive procurement, HF&H obtained a rate reduction and a freeze on disposal cost increases for the term. This resulted in stable rates, with the City's rates being among the lowest in Los Angeles County. Disposal costs in the region have increased significantly during the prior contract term and are anticipated to continue to do so. The City was therefore seeking to retain rate stability, with protection from large disposal cost increases, under the new agreement. HF&H Solution HF&H worked with the City's Environmental Task Force to decide upon future solid waste programs to be requested in the City's request for proposals. HF&H assisted the City in obtaining the company's best offer and presenting it to Council, and the City Council opted to seek competitive proposals. HF&EI drafted an RFP and agreement, soliciting long term disposal options and innovative diversion programs. The City received four proposals from solid waste companies. HF&H assisted the City in soliciting best - and -final offers from, and negotiating agreements with, three of the proposers for Council consideration. Project Results HF&H secured an agreement increasing hauler diversion from the existing 38% to 62% of the tons collected, to be phased in over the agreement term. Disposal cost increases are capped at the change in CPI or 5% per year, whichever is lower, with guaranteed disposal and processing capacity for the agreement term. All bin refuse is required to be processed to recover recyclables prior to disposal. All residential cart customers will receive on-call, door-to-door LIHW collection. Additionally, significant improvements to public education and outreach to multi -family and commercial customers (and to the school district) are included. Key Staff Laith Ezzet April 14, 2016 Page 27 HF&H Consultants, LLC City of Diamond Bar Section D. Reference Projects Proposal to Provide Solid Waste Consulting Services City of Lawndale Competitive Procurement (1997, 2002, 2005, 2010) Project Description The City of Lawndale has turned to HF&H to manage its solid waste contract procurement processes since 1997. The 1997 and 2002 contracting processes were for residential collection only, and the 2005 contract was for commercial recycling. By 2010, the City chose to transition its open commercial collection to exclusive service. HF&H Solution Our procurement services include preparing the RFP and franchise agreement, evaluating the proposals, and negotiating the final agreement. Highlights a 21% reduction in rates ® Disposal costs fixed for term of agreement O 50% guaranteed diversion for hauler - collected waste We have continued to assist the City by developing a commercial hauler permit system, preparing municipal code text revisions and contract compliance, and auditing reported tonnage and remitted fees. Project Results In 1997, HF&H assisted the City with a competitive procurement process for residential collection services. Through this process the City transitioned from manual collection to a three -cart automated system, and residential rates were reduced by 11%, saving ratepayers $651,000 over the 5 year term. In 2002, prior to the expiration of the residential solid waste collection agreement, the City again retained HF&H to lead the procurement and negotiation process. The results of this negotiated agreement included: the contractor reimbursing the City for the procurement costs; a residential rate reduction of 16%, saving ratepayers $1.2 million over the 7 year term; an increase in City compensation of $30,000; and design and implementation of new diversion programs In 2005, HF&H assisted the City by drafting and negotiating an exclusive franchise agreement to provide multi -family and commercial recycling services in the City at no additional charge to the customers. The program is fully funded by AB 939 fees paid bythe permitted waste haulers. In 2010, HF&H assisted the City with the development and negotiation of a City-wide exclusive franchise agreement. Through this process the City transitioned from a commercial permit system with nine haulers to an exclusive system incorporating residential, commercial and roll -off collection services. The new agreement included additional diversion services and further rate reductions. Key Staff Laith Ezzet, Debbie Morris April 14, 2016 Page 28 HF&H Consultants, LLC City of Diamond Bar Section D. Reference Projects Proposal to Provide Solid Waste Consulting Services City of Orange Competitive Solid Waste Contract Procurement (2009) Project Description The City of Orange had never competitively bid its collection contracts. HF&H assisted the City in negotiating its previous collection agreement in 1999, after the hauler acquired the City contract from another hauler. The local landfill was preparing to raise its rates substantially after remaining fixed for 13 years. The City wanted to retain its low rates, which were in the lower third of the county, and improve services. HF&H Solution Highlights Highly successful first competitive contracting experience. ® 41% reduction in rates $57 million in savings to ratepayers HF&H updated the agreement to address new and pending changes in municipal solid waste needs and regulations, prepared a well -crafted document, and solicited proposals. The City considered maintaining separate residential and commercial agreements. However, the selected hauler provided the lowest cost proposal to provide both residential and commercial services and the agreements were combined. All proposals represented significant savings to the ratepayers along with improved services. HF&H was able to negotiate the inclusion of the pending 36% disposal rate increase in the County of Orange and still provide one of the lowest rates in the county. Project Results As a result of managing the procurement and negotiating process, HF&H secured a rate for the City's ratepayers that was 41% lower than the rate revenue paid under the previous contract. Over the 8 -year term of the agreement, this represented a savings of $57 million dollars for ratepayers. The costs to the City associated with the procurement were reimbursed by the hauler, meaning the City saved money as well. Diversion incentives were included and diversion requirements were increased to ensure that the City met AB 939 requirements. The pending disposal rate increase was negotiated into the rates to stabilize rate changes. Reporting and performance requirements were improved as well. Key Staff Laith Ezzet April 14, 2016 Page 29 HF&H Consultants, LLC City of Diamond Bar Section D. Reference Projects Proposal to Provide Solid Waste Consulting Services City of Rancho Palos Verdes Competitive Procurement (1999, 2009) Project Description HF&H assisted the City in negotiating its previous collection agreement in 1999, reducing rates by 6% and increasing services. The City was considering significant changes in its collection services, transitioning to once per week refuse collection, and converting from manual to automated collection services. The City had recently conducted an unsuccessful contractual effort (by another consultant) that resulted in only one proposal and a significant rate increase from its current hauler. The City, taking advantage of the contract extension HF&H had included in the prior agreement, retained HF&H to conduct a second procurement. HF&H Solution Highlights • 22% reduction in overall rates Instituted 3 -cart automated service 4 Implemented Volume - based residential rates HF&H interviewed potential proposers to determine the flaws in the previous consultant's failed RFP process. HF&H clearly determined the City's needs and developed clear, user-friendly RFP documents and solicited proposals. During the evaluation process, HF&H obtained disposal cost rate caps from two finalists. Separately, HF&H re -negotiated a contract for a specialized service area representing 5% of the City which has uniquely challenging service features. Project Results • Seven quality proposals from interested haulers • Caps on disposal cost, green waste cost, and service cost increases • Reduced overall rates by 22%, saving the ratepayers $8 million over the 7-yearterm • Reimbursement of procurement costs by contractor • Provided a three-year option to extend the contract at City's sole option • Three -cart automated collection service • New recycling programs and service enhancements • Natural gas powered trucks and new carts • Improved reporting and performance requirements Key Staff Laith Ezzet April 14, 2016 Page 30 HF&H Consultants, LLC City of Diamond Bar Section E: Cost Proposal Proposal to Provide Solid Waste Consulting Services SECTION E: COST PROPOSAL We will perform the scope of work based on time and materials. The estimated budget for Phases A and B as described in the scope of services is $99,000. The estimated budget for a subsequent competitive procurement process in Phase C is $119,000. Phase Estimated Budget A. Technical Assistance $19,000 B. Conduct Exclusive Negotiations with Current Franchisees $80,000 Subtotal: Phase A and B $99,000 C. Competitive Proposal Process $119,00o _ _ Total: Phases A, B and C _ $218,000 The proposed workplan for a competitive procurement process in Phase C includes completion of the RFP, reviewing operating data, soliciting proposals, conducting a pre -proposal conference, evaluating up to four proposals, and preparing and negotiating a final agreement. Should more than four proposals be submitted, we estimate that the budget will increase by $5,900 per proposal. If negotiations are conducted with more than one proposer, our cost will increase by $5,750 per proposer. City staff will be responsible for preparing staff reports to transmit documents to Council. The City Attorney will be responsible for securing signatures for execution and obtaining documentation of insurance and bonds. In most of the contracting processes we have conducted for other cities the successful contractor(s) reimburse the City for its consulting costs. The lowest cost consultant is therefore the consultant that can assist in developing and negotiating the most valuable solid waste and recycling contract for the City. Our record, as provided in the body of our proposal, demonstrates our abilityto provide cities with smooth contracting processes and superior results, often at significantly reduced cost to the customer. Hourly rates for professional and administrative personnel are as follows: Position President Senior Vice President & Vice President Senior Project Manager Manager Senior Associate Associate Analyst Assistant Analyst Administrative Staff Standard charges for common direct expenses are as follows: Automobile Travel Document Reproduction (over 20 pages/run) Facsimile Telephone Public Conveyances Postage Overnight Mail and Couriers Rate $270 $250-$269 $230-$235 $205-$219 $175-$195 $150-$170 $115-$125 $95 Prevailing IRS mileage rate 15 cents per page (black & white) 75 cents per page (color) No charge No charge Actual Actual Actual April 14, 2016 _ Page 31 HF&H Consultants, LLC City of Diamond Bar Section E: Cost Proposal Proposal to Provide Solid Waste Consulting Services Workplan and Fee Estimate TASK DESCRIPTION Director Manager Project Analyst 'fetal Hours Hourly Rate $ 269 $ 219 § 170 A. Technical Assistance _ 1. Prepare for and attend kick-off meeting 12 16 - 28 -2. Evaluate contract services and terms 15 28 12 55 27 44 12 83 Phase A: Subtotal Hours Phase A: Subtotal Fees $ 7,263 $ 9,636 $ 2,040 $ 18,939 Phase A: Expenses - - -- $ 61 $ 19,000 Phase A: Total Feesand Expenses B. :Conduct Exclusive Negotiations with Current Franchisees 3 Assist In preparation of draftfranchise agreement 24 34 80 138 4. Negotiate rates, terms, and conditions of desired services with haulers 36 36 72 5. Gather and review hauler operating data to evaluate proposals 14 32 12 58 6. Gather and analyze rate information form surrounding jurisdictions 16 16 _ 48 _ 80 T Prepare presentation and attend City Council meeting for award 12 12 - 24 102 130 140 372 Phase B: Subtotal Hours Phase B: Subtotal Fees $ 27,438 $ 28,470 $ 23,800 $ 79,708 Phase B: Expenses _ $ - 292 $ 80,000 Phase B: Total Fees and Expenses C. Competitive Proposal Process 8. Determine whether to utilize separate or combined residential and 4 4 - 8 commercial contracts 9. Gather and review additional operating data for RFP 8 8 20 36 10. Public outreach 8 8 _ _ - _ _ 16 11 Prepare and issue request for proposals 11a, Prepare draft RFP and agreement(s) 12 40 60 112 Its Upon review hythe City Attorney and City staff, revise ftFP and g g 12 28 agreements(s) _ 11c. Attend City Council meeting to approve RFP package 6 6 12 11d. Solicit proposals - lle. Prepare for and conduct proposers' conference a 8 - 16 11f Prepare addenda 4 16 - 20 38 80 72 190 Total Task 11: Hours 12. Redow and evaluate proposals 12a. Review proposals for completeness - 2 - 2 12b. Evaluate complete proposals 16 32 8 66 12c. Evaluate proposed rates and operating assumptions perform fiscal and rate analysis 8 16 24 48 12d. Prepare follow-up questions for proposers _ 8 16 _ - 24 12e. Review responses and clarify unresolved_ issues 4 8 - 12 12f. Interview proposers 8 8 - 16 12g. Contact references for recommended proposer 2 6 - 8 12h. Prepare draft evaluation report 16 24 16 56 12i. Review City comments and prepare fnal evaluation report 4 12 - 16 124 48 238 Task 12'. Hours66 13. Negotiation with top ranked contractors, and prepare new agreement(s) with selected contractors) for City Council approval 13a. Prepare for and participate in negotiating session 8 8 - 16 13b. Prepare revised portions of agreements 8 8 8 24 13c. Attend Council meeting for approval of final agreemem(s) 6 6 - 12 22 22 8 52 Task 13: Subtotal Hours 146246 148 540 Phase C: Subtotal Hours Phase C: Subtotal Fees $ 39,274 $ 53,874 $ 25,160 $ 118,308 Phase G: Expenses $ 692 $ 119,000 Phase C: Total Fees and Expenses April 14, 2016 Page 32 HF&H Consultants, LLC Staff Resumes HE H Detailed Staff Resumes Leith Ezzet, CMC, Senior Vice President Range of Experience Mr. Ezzet is a Certified Management Consultant and Senior Vice President of our Southern California solid waste consulting practice. Mr. Ezzet has over 25 years of experience as an economist and solid waste consultant and has assisted over 100 public agencies to plan, implement, and monitor their solid waste collection, recycling and disposal programs. During the course of these engagements, he has conducted more than 200 public workshops and public meetings for City Councils, Boards of Supervisors, and citizens' advisory groups. Mr. Ezzet is a past member of the Board of Directors of the California Resource Recovery Association and currently a Director of the Southern California Founding Chapter of the Solid Waste Association of North America. Mr. Ezzet has managed numerous procurement engagements for solid waste services contracts, including RFP preparation, proposal evaluation, and negotiation support. Examples of clients for whom he has helped to obtain new solid waste services contracts include the cities of Anaheim, Beverly Hills, Bellflower, Cerritos, Dana Point, Diamond Bar, Hermosa Beach, Huntington Park, Imperial Beach, Indian Wells, Inglewood, Lake Forest, Lawndale, Long Beach, Manhattan Beach, Mission Viejo, Newport Beach, Norwalk, Orange, Palm Desert, Palmdale, Pico Rivera, Rancho Palos Verdes, Rancho Santa Margarita, Redondo Beach, Riverside, Santa Clarita, Tustin, West Hollywood, and others. He managed the procurement of a new solid waste system operator for San Bernardino County's landfills and transfer stations. He has negotiated solid waste agreements with a total value in excess of $2 billion. The competitive solid waste collection procurements managed by Mr. Ezzet have a total value in excess of $1 billion, and he has saved public agencies more than $200 million, with some agencies saving up to 40%. He assisted the Orange County City Managers' Solid Waste Working Group negotiate 10 -year waste disposal agreements with the County of Orange. Fie authored a paper entitled "How Much Can You Save Through Competitive Proposals?" that was presented at SWANA's Western Regional Symposium. Professional and Business History Hilton Farnkopf & Hobson, LLC: Newport Beach, California, Senior Vice President, 1996 to present; Senior Associate, 1991 to 1995. Price Waterhouse: Newport Beach, California, Manager, 1990 to 1991; Senior Consultant, 1988 to 1990; Associate, 1987. U.S. Army Corps of Engineers, Water Resources Branch: Los Angeles, California, Economist, 1983 to 1986. HF&H Consultants, LLC Page 1 of 3 Detailed Staff Resumes Laith Ezzet, CMC, Senior Vice President Professional Organizations California Resource Recovery Association (Past Director and Chapter Treasurer) Solid Waste Association of North America (Corporate Director, Southern California Chapter) Southern California Waste Management Forum Institute of Management Consultants Orange County Solid Waste Infrastructure Review Council Articles and Speeches "Green Audits for a Greener World" presented at Southern California Waste Management Forum, Pomona, November 12, 2014, "Maximizing Diversion at Minimum Cost" presented at High Diversion Rates & Compensation Workshop sponsored by CalRecycle, Lakewood, CA, November 7, 2013. "Bid or Negotiate: Saving BIG with your Zero Waste RFP" presented at CRRA, Pasadena, CA, August 2013. "Winning the Lotto with your Solid Waste Services RFP!" presented at WASTECON, Boston, MA, August 15, 2010. "Southern California Collection, Recycling and Disposal Trends and Challenges," presented to the Solid Waste Association of North America, Arcadia, California, March 19, 2010. "Slumping Economy, Slumping Disposal Markets? A Ten -Year History of Disposal Trends in Southern California." Presented to the Solid Waste Association of North America, Newport Beach, September 18, 2008 "Garbage Plan Recycled," by Tony Cook, Las Vegas Sun (participated as interviewee), July 9, 2006 "Landfill Markets in Southern California," presented to the Southern California Waste Management Forum, March 9, 2006 Moderator, "Managing Unique and Special Wastes," SWANA Workshop, September 9, 2004 "An Overview of Solid Waste Rates & Market Conditions in Southern California," presented to the San Gabriel Valley Council of Governments Solid Waste Committee, June 27, 2001 "Are the Trash Wars Over in Southern California?" presented at the Southern California Waste Management Forum, Pomona, May 2001 "Consolidation in the Southern California Waste Hauling Market: Effects on Rates; Services, Cities and Service Providers", presented at SWANA's 29th Annual Western Regional Solid Waste Symposium, Palm Springs, May 2000 HF&H Consultants, LLC Page 2 of 3 Detailed Staff Resumes Lraith Ezzet, CMC, Senior Vice President Education M.B.A., Tuck School of Business Administration at Dartmouth College, 1988 M.B.A., course work at the London Business School, 1987 A.B., cum laude, Economics, Occidental College, 1984 Professional Certification Certified Management Consultant (CMC Professional Certification) HF&H Consultants, LLC Page 3 of 3 This page intentionally left blank Detailed Staff Resumes Debbie Morris, CMC, Project Manager Range of Experience Ms. Morris is a Certified Management Consultant and Project Manager in our Southern California solid waste consulting practice. Ms. Morris has specialized in consulting to government clients on solid waste issues for more than 20 years. Ms. Morris' experience includes assistance with diversion studies, zero waste planning, AB 939 and other legislative compliance, solid waste and diversion program implementation and monitoring, solid waste and recycling contract development and management, grant management and administration, greenhouse gas inventories, audit services, rate reviews, and construction and demolition debris ordinance preparation and monitoring. Ms. Morris has assisted clients with the procurement and negotiation of their solid waste and recycling agreements. The city had an exclusive residential solid waste collection and recycling franchise agreement, and an exclusive commercial/multi-family recycling services agreement with one solid waste hauler. Commercial and multi -family solid waste collection was provided by nine city licensed solid waste haulers. Ms. Morris assisted the City of Palm Desert with the development of a contract amendment to include placing residential refuse fees on the property tax rolls, Proposition 218 compliance, and vacancy refund provisions. Ms. Morris' diversion compliance experience includes AB 939, AB 341 and AB 1826 compliance strategic planning, annual report preparation, base -year adjustments, requests to use alternate adjustment factors, and disposal reconciliations. Jurisdictions assisted by Ms. Morris were able to document a significantly improved diversion rate (from three to 20 percentage points) and none of these jurisdictions have received a compliance order from CalRecycle. Ms. Morris has assisted her clients in preparing for the Mandatory Commercial Recycling Regulation included in Assembly Bill 341. This assistance has included gathering current commercial refuse and recycling service level data from the cities' haulers, documenting the number of accounts covered under the regulation, calculating the current level of compliance and appropriate recycling service fees, and developing public education and outreach materials. Ms. Morris is currently assisting jurisdictions in complying with the requirements of AB 1826. This assistance has included developing public education and outreach, determining affected businesses, and reviewing and negotiating Professional and Business History 1992 to present: HF&H Consultants, LLC, Newport Beach, California. 1985 to 1992: Price Waterhouse, Newport Beach, California HF&H Consultants, LLC Page 1 of 2 Detailed Staff Resumes Debbie Morris, CMC, Project Manager 1983 to 1985: City of Irvine, Irvine, California Articles and Presentations "A Guide to Developing and Implementing Successful Zero Plans" April 5, 2012. Solid Waste Association of North America, Western Regional Symposium. "Transitioning Solid Waste Systems and Services" May 16, 2011. Solid Waste Association of North America, Western Regional Symposium, Monterey, CA. "Solid Waste Franchise Management 101" August 9, 2010. California Resource and Recycling Association, Sacramento, CA. "How to Get the Biggest Bang for Your Used Oil Block Grant Buck" February 22, 2010. San Gabriel Valley Council of Governments, Monrovia, CA. "Designing Waste Management Plans for Commercial Development" January 28, 2010. Association of Environmental Professionals, Irvine, CA. "Riverside County Detention Center: Diversion and Sustainability Planning" January 25, 2010. The Riverside County Sheriffs Department, Riverside, CA. "How to Get the Biggest Bang for Your Used Oil Block Grant Buck" November 4, 2009. California Used Oil/Household Hazardous Waste 2009 Training & Conference, Sacramento, CA. "SB 1016: How Will The Economy Effect Your Jurisdiction's Compliance" April 8, 2009. SWANA Southern California Chapter, Palm Springs, CA. "What Does SB 1016 Mean to Your Jurisdiction" January 8, 2009. SWANA Southern California Chapter, Ontario, CA. "Dishing the Dirt on Construction and Demolition Debris Diversion Management — From Ordinance Development to Successful Program Management" May 21, 2008. SWANA Western Regional Symposium, Monterey Bay, CA. "Overcoming Obstacles to Create a Successful Commercial and Multi -Family Recycling Program," May 15, 2007. SWANA Third Annual Communication, Education and Marketing E -Conference. Education and Professional Certification Certified Management Consultant (CMC Professional Certification) B.A. in Business Administration and Leadership, Concordia University, Irvine — 2007 HF&H Consultants, LLC Page 2 of 2 Detailed Staff Resumes Range of Experience April Hilario, Senior Associate April Hilario, Senior Associate, provides solid waste consulting services to cities throughout Southern California, including clients such as the cities of Bellflower, Beverly Hills, Long Beach, Newport Beach, Hermosa Beach, Glendora, Inglewood, Irvine, La Quinta, Lawndale, Paramount, Palmdale Pasadena, and Pico Rivera, and the Counties of Orange and San Bernardino. She has developed financial models for the operation of county -wide disposal systems. Ms. Hilario currently assists clients in negotiating and drafting contracts, conducting solid waste collection procurements, managing solid waste franchise agreements, providing State compliance and diversion monitoring, audit services, rate reviews, valuation models, program implementation services, and zero waste planning. Ms. Hilario has assisted the cities of Palmdale, Norwalk, Beverly Hills, Inglewood, Pico Rivera, and Hermosa Beach through the procurement process for new solid waste collection and recycling agreements. She has drafted Requests for Proposals, rate proposal forms, and the related agreements. She has reviewed hauler proposals for solid waste collection, recycling and disposal services. Ms. Hilario assisted the County of San Bernardino with preparation of the cost proposal forms for the County's RFP for the operation of the county's solid waste transfer and disposal system. She has evaluated the proposals from multiple solid waste haulers for the cities of Inglewood, Hermosa Beach, and Pico Rivera, Ms. Hilario has provided jurisdictions with rate analysis, cost of service studies, hauler billing, waste hauler reference checks, and fee payment reviews. She has reviewed hauler proposals for solid waste collection, recycling and disposal services. Presentations "Get Slick — Used Oil Recycling Program Advertising Strategies", presented at the Solid Waste Association of North America (SWANA) Western Regional Symposium, Palm Springs, April 2015. Professional and Business History HF&H Consultants, LLC— Senior Associate (2011- present) Education Masters of Arts in Economics from California State University, Fullerton (2010) Bachelors of Science in Mathematics from University of California, Riverside (2008) HF&H Consultants, LLC Page 1 This page intentionally left blank Professional Certificates 2 Profile Pages + mare Bfo Last updated: 120812©15 Mr. LaltH Eget CMC, Senior Vice President, HF&H Consultants CERTIFIED — Chapter: Southern California lezzetgD hfh-c o ns a Its nts.corm Laith Chapter Southern Caldornia HF&H Consultants SeniorMce President 19200 Von Karman.Avenue Suite 360 brine California 92612 United States [ PV1ap I (949)251-HO2 (Phone) (949)251-9741(Fax) Msit'vVeb5lte D Profession: Consulting Sectors Served: PubliclGovernment Industries: GovernmenVPublic Sector NAICS Code: 92: Public Administration Consulting StrategyiPlanning Specialtr: Academic Degrees: PABA 192G0 Von Kannan Avenue, Suite Vish Pilar Website x, 360 Irvine California United States Join Date: 11!1011993 CIVIC Elect Date: IVIWi993 CMC Certificate Number: 5586306 CMC IMC USA Institute of Management Consultants USA The Institute of Management Consultants USA, Inc. (IMC USA), an ISOlIEC 17024:2003 Certifying Body, certifies that Deborah Morris has met the requirements of the International Council of Management Consulting Institutes (ICMCI) CMC Certification Scheme in the Field of Management Consulting and IMC USA's CMCCompeteacy Framework - Certification Scheme as of May 5, 2015 as a Certified Management Consultants (CMC8) Certificate Number: 36399022 Initial Award: ' January 1, 2016.Expires; .June 30, 2019 Chair, Board of Directors IMC USA Chair, CMC® Certification Committee IMC USA This Certificate is the property of IMC USA. CMC6 is a registered certification mark for IMC USA in the U.S. Patent and Trademark Office. 4440 PGA Boulevard, Suite 600, Palm Beach Gardens, FL 33410, 561-472-0833, wvvw.itucusa.org HF&H Client List HEH ATTACHMENT C: CLIENT LIST Aerojet General Corporation Alameda County Clean Water Program Alameda County Waste Management Auth. Alameda County Water District Alameda Joint Refuse Rate Review Com. Alameda Solid Waste Advisory Committee Amador Water Agency Bay Area Water Supply & Conservation Agency Bear Creek Valley Sanitary California City California Integrated Waste Management Board California Water Service Company Carmel -by -the -Sea Carmichael Water District Castro Valley Sanitary District Central Contra Costa Sanitary District Central Contra Costa Solid Waste Auth. Chittenden Solid Waste District City of Adelanto City of Alameda City of Albany City of Aliso Viejo City of Anaheim City of Antioch City of Arcadia City of Ashland City of Atherton City of Atwater City of Azusa City of Bakersfield City of Barstow City of Bell Gardens City of Bellflower City of Belmont City of Belvedere City of Benicia City of Berkeley City of Beverly Hills City of Brentwood City of Burbank City of Burlingame City of Calabasas City of Camarillo April 14, 2016 City of Campbell City of Canyon Lake City of Carlsbad City of Carpentaria City of Carson City of Carson City, Nevada City of Cerritos City of Chandler City of Chula Vista City of Clovis City of Compton City of Concord City of Corte Madera City of Cotati City of Covina City of Cudahy City of Cupertino City of Daly City City of Dana Point City of Davis City of Del Mar City of Diamond Bar City of Downey City of Dublin City of East Palo Alto City of EI Centro City of EI Cerrito City of EI Monte City of Elk Grove City of Emeryville City of Encinitas City of Eugene City of Fair Oaks City of Fairfield City of Fairfield -Finance Department City of Fillmore City of Florence City of Folsom City of Fort Bragg City of Fort Collins, CO City of Fortuna City of Foster City City of Fremont Page C-1 HF&H Consultants, LLC ATTACHMENT C: CLIENT LIST City of Fresno City of Los Alamitos City of Fullerton City of Los Altos City of Garden Grove City of Los Angeles City of Gilroy City of Los Banos City of Glendale, Arizona City of Lynwood City of Glendale, California City of Lynwood City of Glendora City of Manhattan Beach City of Goodyear City of Manteca City of Gridley City of Marina City of Guadalupe City of Martinez City of Hawthorne City of Menlo Park City of Hayward City of Mesa City of Healdsburg City of Mill Valley City of Hercules City of Millbrae City of Hermosa Beach City of Milpitas City of Hesperia City of Mission Viejo City of Hollywood City of Modesto City of Huntington Park City of Monrovia City of Imperial Beach City of Montclair City of Indian Wells City of Monte Sereno City of Indio City of Monterey Park City of Inglewood City of Morgan Hill City of Irvine City of Mountain View City of Kensington City of Murrieta City of La Canada-Flintridge City of Napa City of La Habra City of Newark City of La Palma City of Newport Beach City of La Puente City of Newport, OR City of La Quinta City of Northridge City of La Verne City of Norwalk City of Laguna Beach City of Oakland City of Laguna Niguel City of Oceanside City of Lake Forest City of Ogden, UT City of Lancaster City of Ojai City of Larkspur City of Orange City of Lathrop City of Oroville City of Lawndale City of Oxnard City of Lincoln City of Pacific Grove City of Litchfield Park, Arizona City of Pacifica City of Livermore City of Palm Desert City of Lodi City of Palm Springs City of Lompoc City of Palmdale City of Long Beach City of Palo Alto April 14, 2016 Page C-2 HF&H Consultants, LLC ATTACHMENT C: CLIENT LIST City of Palos Verdes Estates City of San Pablo City of Paramount City of San Rafael City of Pasadena City of San Ramon City of Paso Robles City of Sand City City of Peoria, AZ City of Sandy City of Petaluma City of Sanger City of Pico Rivera City of Santa Ana City of Piedmont City of Santa Barbara City of Pinole City of Santa Clarita City of Pittsburg City of Santa Cruz City of Pleasanton City of Santa Monica City of Pomona City of Santa Paula City of Port Hueneme City of Santa Rosa City of Portland City of Santee City of Portola Valley City of Saratoga City of Poway City of Sausalito City of Rancho Cordova City of Seaside City of Rancho Cucamonga City of Seattle City of Rancho Palos Verdes City of Sebastopol City of Rancho Santa Margarita City of Sedona, AZ City of Redondo Beach City of Selma City of Redwood City City of South Gate City of Reedley City of South San Francisco City of Ridgecrest City of Stockton City of Rio Vista City of Sunnyvale City of Riverside City of Temecula City of Rohnert Park City of Thousand Oaks City of Roseville City of Torrance City of Sacramento City of Tracy City of Saginaw City of Tustin City of San Bernardino City of Ukiah City of San Bruno City of Union City City of San Buenaventura City of Upland City of San Carlos City of Vallejo City of San Clemente City of Vancouver, WA City of San Diego City of Vernon City of San Fernando City of Victorville City of San Francisco City of Visalia City of San Jose City of Walnut Creek City of San Juan Capistrano City of Watsonville City of San Leandro City of West Hollywood City of San Luis Obispo City of West Linn, OR City of San Mateo City of Whittier April 14, 2016 ~� Page C-3 HF&H Consultants, LLC ATTACHMENT C: CLIENT LIST City of Willits City Of Winters City of Woodland City of Yountville Clackamas County Sunnybrook Service Ctr Coachella Valley Association of Gov. Coastside County Water District Contra Costa County Contra Costa Water District Costa Mesa Sanitary District County of Alameda County of EI Dorado County of Fresno County of Humboldt County of Kern County of Los Angeles County of Marin County of Mariposa County of Mendocino County of Merced County of Mono County of North San Diego County of Riverside County of Sacramento County of San Bernardino County of San Diego County of San Joaquin County of San Luis Obispo County of San Mateo County of Santa Barbara County of Santa Cruz County of Sutter County of Tulare County of Ventura County of Yolo City of Dana Point Delta Diablo Sanitation District DERWA (DSRSD-EBMUD Recycled Water Authority) Disneyland Resort East Bay Municipal Utilities District East Palo Alto Sanitation District Fairfield -Suisun Sewer District Fred Hutchinson Cancer Research Center April 14, Fremont Unified School District G.L. Mezzetta Glenn County Public Works Golden Hills Community Services District Greater Vancouver Water District Groveland Community Services District Humboldt Waste Management Authority Josephine County/Grants Pass SWA Kensington Police Protection Lake County/ City Area Planning Council Lane County Waste Management Las Gallinas Valley Sanitary District Los Angeles County Sanitation District Los Angeles Department of Water & Power Los Trancos County Water District Lukins Brothers Water Company Malaga County Water District Marin County Community Development Agency Marin Municipal Water District Metropolitan Water District Monterey Regional Waste Management District Mountain View Sanitary District Municipality of Anchorage County of Napa Natural Resources Defense Council North American Development Bank North Coast County Water District Novato Sanitary District Olivenhain Municipal Water District County of Orange Oro Loma Sanitary District Pebble Beach Community Services District Placer County Water Agency Riverside County Waste Resource Management District Ross Valley Sanitary District Sacramento Regional Solid Waste Authority San Francisquito CreekJPA San Gabriel Valley Council of Governments San Juan Water District Sanitary District No. 5 of Marin County Santa Anita Associates, LLC Santa Clara Valley Water District. Page C-4 HF&H Consultants, LLC ATTACHMENT C: Santa Margarita Water District Sausalito -Marin City Sanitary District Scotts Valley Water District Sharon Heights Golf & Country Club Silicon Valley Animal Control Authority Solano Irrigation District Sonoma County Sonoma County Water Agency South Bayside Waste Mgmt. Authority South County Fire South EI Monte Joint Defense Group Southeast Water Coalition JPA Stanford University Stanislaus County SWANA Tamalpais Community Services District The Presidio Trust The Santaluz Club The State Bar of California Town of Fairfax Town of Hillsborough April 14, 2016 CLIENT LIST Town of Los Altos Hills Town of Los Gatos Town of Old Sacramento Town of Paradise Town of San Anselmo Town of Tiburon Town of Windsor Tri -City Waste Management Union Sanitary District United Water Conservation District Veterans Home Administration Waterworks Technologies, Inc. West Bay Sanitary District West Contra Costa Integrated Waste Mgmt. West Contra Costa Unified School District West Valley Solid Waste Management Authority Westborough Water District Western Hills Water District Western Municipal Water District Western Riverside Council of Government Page C-5 HF&H Consultants, LLC This page intentionally left blank Client Testimonial Letters HF-, H COUNTY OF VENTU" PUBLIC WORAgEGency DEINrCT August 6, 2014 Mr. Laith Ezzet, CMC Senior Vice President HF&H Consultants, LLC 19200 Von Karman Avenue, Suite 360 Irvine, CA 92612 Dear Mr. Ezzet, Water & Sanitation Department R. REDDY PAKALA Director Integrated Waste Management Division Bruce Belluschi Manager On behalf of the County of Ventura Public Works Agency, thank you for the valued consulting services provided during the County's multi-year process to develop new residential and commercial solid waste collection agreements for the unincorporated areas of Ventura County As you know, your firm was retained by the County to provide solid waste consulting services; specifically, these services included: • Evaluating the "pros" and "cons" of an RFQ/RFP process versus re -negotiations; • Weighing the "pros" and "cons" of restructuring residential collection route boundaries; • Providing input into the terms and conditions of new solid waste collection agreements; and • Providing quantitative analysis of waste collection rates. In all instances, you provided excellent suggestions and guidance in a professional, cordial, and reasonable manner. There is no doubt our final residential and commercial agreements, just approved by our Board of Supervisors unanimously, benefitted from the expertise provided by you and your firm. Again, thank you for your assistance, We look forward to working with you and HF&H Consultants in the future. Sincerely, %_ I Bruce Belluschi Division Manager .o 800 S. Victoria Avenue#1850, Ventura, CA 93009 • (805) 658-4321 • FAX (805) 658-4324 • www.wasteless.orgfv' 0 r City of Hermosa Community Development Oaparimenf, (310) 318-0242 Civic Center, 1316 V"I y Drive, Hermosa Beach, CR 902543885 May 29, 2013 Mr. Laith Ezzet Sr. Vice President HF&H Consultants; LLC 3.990 Westerly Place, Suite 195 Newport Beach, CR 92660 Dear Laith, We would like to thank HF&H for assisting the City of Hermosa Beach with the process of contracting with a new solid waste services provider. The process involved a RFP and competitive bid process, working with a City Council subcommittee, negotiations with the prospective candidate, preparation of and revisions to a new franchise agreement, and preparation for and attendance at Council/public meetings, as well as on-call assistance with the transition to a new hauler. The process extended over a two year period. We worked closely with Lisa Keating as our day-to-day contact, and found Ms. Keating and yourself HF&H to be very knowledgeable of the industry and invaluable in leading the RFP, franchise agreement and negotiation process, as well as keeping things organized and on track. The information provided to Council and the public explained choices in clear terms. Thanks again for your efforts. Since �eia Towns Senior Planner CITY OF NEWPORT BEACH MUNICIPAL OPERATIONS DEPARTMENT November 26, 2013 Mr. Laith Ezzet, CMC Sr. Vice President HF86H Consultants, LLC 19200 Von Karmen Ave, Suite 360 Irvine, CA 92612 Dear Laith, On behalf of the City of Newport Beach, I would like to sincerely thank you and the entire HF&H Team for your professional assistance regarding the City's solid waste and recycling program. The decision on whether to contract with a private firm to replace our in-house City staff for the collection of residential solid waste was one of the most high profile and challenging decisions facing the City in many years. The work of the HF&H Team included the following critical steps in the process: • Conducted an in-depth assessment and cost analysis of the City's current in-house solid waste, recycling and transfer program. • Provided professional assistance in drafting and administering the Request for Proposal (RFP) documents, as directed by City Council, to solicit competitive proposals to provide solid waste services for the City. • Completed a thorough analysis of each proposal received by the City, prepared a detailed report with the information on each firm's proposal, and presented this information to the City Council. • At City Council's direction, your firm completed a further analysis of the top three proposals from individual firms. This analysis included assisting with customer satisfaction surveys for each firm, extensive interviews and negotiations, reference checks and further cost analysis. • The HF&H firm presented a comprehensive final report to the City Council recommending a course of action that would reduce overall costs and provide service enhancements. On November 12, 2013, the City Council, based on the professional and thorough work completed by HF&H, awarded a contract to a private collection firm that is projected to save the City $15.8M over the term of the agreement, while providing additional services to the residents of our City, including a Household Hazardous Waste Collection Program and Curbside Bulk Item Collection Program. Without the assistance of your Team, we would not have achieved these positive results. We now look forward to working with HF&H during the transition period and monitoring the performance of the City's new collection firm during the first year of operation. Thank you, Laith, for the tremendous support and great work that you and your Team provided. Sincerely, 44L Mark Harmon Director of Operations Corporation Yard: 592 Superior Ave, Newport Beach, CA 92663 -Telephone: (949) 644-3055 Fax: (949) 650-0747 Utilities Yard: 949 West 16th Street, Newport Beach, CA 92663 -Telephone: (949) 644-3011 Fax: (949) 646-5204 Mailing Address: PO Box 1768, Newport Beach, CA 92658-8915 - ww"v.newportbeachca.gov/municipaloperations 400 E. Vermont AnaOeim, California 92806' TEL (714)765-6860 FAX (714)765-6842 o w.anaheim.net City of Anaheim DEPARTMENT OF IPUBUC WORKS Operations Division February 13, 2012 Mr. Laith Ezzet, CMC Sr. Vice President HF&H Consultants, LLC 19200- Von Karmen Ave. Suite 360 Irvine, CA 92612 Dear Laith, On behalf of the City of Anaheim, I would like to thank you and your Team for the professional guidance and technical expertise you provided during our contract negotiations with Republic Services. Your Team exhibited tremendous flexibility throughout the process and did a wonderful job facilitating the group negotiations and keeping us all on task. Based on the combined efforts and completed staff work by City Staff & HF&H Team, the City Council unanimously approved this unique amendment to our existing Solid Waste Franchise Agreement. The amendment secured an annual Host Fee and one-time infrastructure improvement payment to offset the impacts from the Material Recovery Facility owned and operated by Republic Services within the City of Anaheim. Republic Services received a term extension in return. The amended terms were accomplished without any increases to the rate payers. In addition to maximizing the City's sustainability and financial position, the amended franchise agreement also has the following key enhancements: 1. One-time infrastructure improvement payment of $2.5M to repave the roads around the Material Recovery Facility. 2. Anaheim will continue to have the Lowest Rate Guarantee for comparable services amongst the current material recovery facility customers, 3. Franchisee will have a 5% cap on annual increases to the service component of the rates. 4. Guaranteed trash diversion will be increased to meet new state recycling mandates. New regulation AB341 requires 75% statewide diversion by 2020. 5. Performance reviews will be tied to customer satisfaction surveys. 6, Free trash collection service at OCTA bus stops. 7. Free trash service at City facilities and neighborhood etean-up programs. Please feel free to use our City as a reference for your quality and professional work. We could not have received these great results without your assistance.. Sincerely, L100 Dan DeBassio, P.E. Public Works Operations Manager Public Works Department Maintenance alvlslon January 24, 2011 531 Nodh Gertrude Avenue Redondo aeach, California 80277 wwW iedondo orA Mr. Laith Ezzet Sr. Vice President HF&H Consultants, LLC 3990 Westerly Place, Suite 195 Newport Beach, CA 92660 Dear Laith, Alftredondo 11C A C H Telephona 310318-6696 Fax 310 374-4718 The City of Redondo Beach would like to thank you for your professional assistance in facilitating the process of procuring a new exclusive solid waste handling services franchise agreement. You and your staff exhibited tremendous flexibility in responding to the tasks requested by the City. You conducted nearly a dozen public meetings to determine a key program for the development of the City's RFP; agreed to re -draft an agreement for the RFP that was a hybrid of the City's current agreement and the industry standard used by your firm while waiving the costs of the undertaking to stay on budget; advised staff on intricate negotiations; and smoothly transitioned from the retirement of one director to the introduction of another In the middle of the process. Additionally, you and your staff were constantly available for the multitude of questions we and the proposing haulers had during the process. Moreover, the RFP process was extremely successful_ With your assistance the City received five quality proposals, and as a result, the rates provided by the City's new hauler are lower than all of the current rates. The programs included in the new agreement will increase the City's 55% waste diversion rate to 76%, making Redondo Beach one of the highest in the country. Additionally, our new franchise agreement requires the contractor to: o Provide new single-family carts for refuse and green waste services to each and every single family home. e Offer 96 gallon carts for refuse, recycling and green waste services in addition to 32 gallon and 64 gallon carts at no additional charge. o Collect Electronic Waste as part of the regular bulky item pickup program. • Guarantee a waste diversion rate of 75% by implementing a food waste diversion program in single family homes and restaurants and a service to capture additional recyclables by processing and recovering them from the single family, mufti -family and commercial refuse waste streams. ® Conduct an annual "shred day" for all City residents and businesses to deliver paper for shredding while guaranteeing confidentiality and complete destruction and recycling of the documents. • Collect and dispose of City -generated hazardous waste on an unlimited basis and at no charge to the City. • Provide a route supervisor that shall be assigned exclusively to the City of Redondo Beach franchise agreement. • Pay an annual $150,000 rebate to the City for recyclables instead of sharing a percentage of proceeds from the sale of the recyclables. 0 Reimburse the City $250,000 annually for solid waste vehicle impacts to City roads, _. d Provide rates that, on average, are 6% below current levels. Please feel free to use our City as a reference for your quality and professional work. We could not have received these great results without your assistance. Sincerely, Mike Witzansky, ' Public Works Director The City of Bellflower -7alnilies. ✓ tisiwesses. guluzws. 1660o Civic Center Drive, Bellflower, CA 90706 Tei 562.804.1424 Fax 562.925.8660 www.bellfloiverorg June 9, 2011 Laith Ezzett HF&H Consultants, LLC 3990 Westerly Place, Suite 195 Newport Beach, CA 92660 Dear Mr. Ezzett: of BBLLP1,0W dcrl oROK'Ma m��� I am writing to acknowledge HF&H's important contribution to the City of Bellflower's recent negotiations with our solid waste franchisee CR&R. CR&R has been serving the City of Bellflower since 2005 pursuant to a franchise agreement originally bid and negotiated with HF&H's assistance. In June, 2010, the City found itself facing a dramatic increase in contract street sweeping costs. CR&R became aware of this situation and expressed interest in adding street sweeping to the suite of solid waste services provided to the City in consideration of a franchise agreement extension. This was the basis of the City's recent negotiation. Over a period of several months, HF&H assisted the City in bringing the concept to fruition. As always, you and your staff contributed your knowledge of solid waste industry trends and practices as well as your knowledge of the regulatory environment. As a smaller city, we do not have a staff person dedicated to solid waste and could not provide such a depth of knowledge without your assistance. In addition, on a very practical level, HF&H staff prepared agendas, tracked issues, tracked and reconciled multiple versions of our 100+ page agreement, and calculated the financial consequences of various city and company proposals over time. This saved countless hours in what would otherwise have been staff and attorney time. This agreement was of critical importance to the City at a very challenging financial juncture and I want to acknowledge HF&H's professional assistance. Over the past number of years, not only City staff but also our franchisee and City Council have come to have confidence in HF&H's analysis as an honest broker. Your policy of only working for municipal clients reinforces our confidence in the integrity of your practice and our experience reinforces our confidence in the competency of your practice. We look forward to continuing to work with you. SincererIV Deborah R. Chankin Director of Public Works j Smtt A. Larsen Dan Koops Randy: Bomgaars Raymond Dunton Sonny Santa Ines Mapes Alnyorho Tem Conon/ Alweber Copurd Al mber Owndl Alember February 18. 2010 Mr. Laith Fzzet, CMC I to - n,Recyc 1 HF&Ii Consultants, LLC 3990 Westerly Place, Suite 195 Newport Beach, California .92660 Dear Laith, Michael B. Gloncola, Director 300 N, Flower Sweet, Suite 400 Santa Ana, CA 42703 _ .act ndfillUO , Telephone: (714) 834-4000 Fax: (714)834-4183 OC Waste & Recycling operates the disposal system in the County of Orange, including three large regional landfills. 'fhe current annual budget is approximately $109 million. HF&H has served as our financial advisor for solid waste operations for the past four years. IIF&Il assisted the County in developing a ten-year financial model for system operations in support of disposal agreement negotiations with the County's 34 cities. HF&H evaluated competing disposal alternatives, projected disposal quantities by landfill, and identified nate fee strategies projected to provide sufficient revenue to meet system Binding requirements through 2020, including operating costs, capital expenditures, and system reserves. HF&LI assisted the County in successfully negotiating ten-year disposal agreements with the cities. As part of this negotiations process, HF&H provided briefings to the County Board of Supervisors and presented at workshops for city managers and other stakeholders. OC Waste & Recycling has had, and continues to have, an exceptional working relationship with HF&H. They have thoroughly supported our Department in its financial review of our operations and long range planning. It is with great pleasure to highly recomnneand HF&H for suchwork. S In Irrely, AladYuki Manager Budget & Finance c a n n c e t o u t 3 as} February 18. 2010 Mr. Laith Fzzet, CMC I to - n,Recyc 1 HF&Ii Consultants, LLC 3990 Westerly Place, Suite 195 Newport Beach, California .92660 Dear Laith, Michael B. Gloncola, Director 300 N, Flower Sweet, Suite 400 Santa Ana, CA 42703 _ .act ndfillUO , Telephone: (714) 834-4000 Fax: (714)834-4183 OC Waste & Recycling operates the disposal system in the County of Orange, including three large regional landfills. 'fhe current annual budget is approximately $109 million. HF&H has served as our financial advisor for solid waste operations for the past four years. IIF&Il assisted the County in developing a ten-year financial model for system operations in support of disposal agreement negotiations with the County's 34 cities. HF&H evaluated competing disposal alternatives, projected disposal quantities by landfill, and identified nate fee strategies projected to provide sufficient revenue to meet system Binding requirements through 2020, including operating costs, capital expenditures, and system reserves. HF&LI assisted the County in successfully negotiating ten-year disposal agreements with the cities. As part of this negotiations process, HF&H provided briefings to the County Board of Supervisors and presented at workshops for city managers and other stakeholders. OC Waste & Recycling has had, and continues to have, an exceptional working relationship with HF&H. They have thoroughly supported our Department in its financial review of our operations and long range planning. It is with great pleasure to highly recomnneand HF&H for suchwork. S In Irrely, AladYuki Manager Budget & Finance CITVOFLIRAMCHO PALOS VERDES December 3, 2009 OFFICE OFTHE CITY MANAGER Mr. Laith Ezzet Sr. Vice President HF&H Consultants, LLC 3990 Westerly Place, Suite 195 Newport Beach, CA 92660 Dear Laith, The City of Rancho Palos Verdes would like to thank you for your professional assistance in facilitating the process of procuring a new residential solid waste collection agreement. The City used HF&H's services in 1999 and procured a very competitive contract. This was HF&H's second procurement process for our City. It was also extremely successful. With your assistance, the City received seven quality proposals. Our new agreement includes; + An upgrade from manual to automated refuse, recycling and green waste collection • A change from twice per week to once per week refuse collection. • Limitations on rate increases for the disposal and service cost components. • Unlimited free recyclables collection. • New natural gas powered collection vehicles. • New high quality automated carts of various sizes. • Semi-annual City-wide brush clearing events. • Free City services and parks, including collection of City facilities' e -waste. • Minimum diversion requirements. • An upgraded franchise agreement. The process resulted in the City's selection of an agreement that will provide the City's residents with these new services at a 22% overall rate savings over current rates, a savings of $8::1 million over the contract term. Should the City exercise its option to extend this agreement, these savings would substantially increase. The City Council was very pleased with your work and several councilmembers complimented your firm on the highly successful effort. 30940 HAWTHORNE BLvL: / fANCHO PALOS VERDES, CA 90275-6391/ (310) 544-5205/ FAX (310) 544-5291 E-MAIL: CLEHR@WV.COM / W W WRALDSVERDES.00110V PRINTED DIV RECYCLED GAPER I would also like to thank you for you work with the City Council's Solid Waste Subcommittee and staff. Your advice and assistance was invaluable. Please feel free to use our City as a reference for your quality and professional work. We could not have received these great results without your assistance. Sincerely; GA, ,t -j6 -,-w / Carolyn Lehr City Manager Ron Everett Mayor Carol Herrera Mayor Pro Tem Wen P. Chang Council Member Jack Tanaka Council Member Steve Tye Council Member August 11, 2009 City of Diamond 21825 Copley Drive. Diamond Bar, CA 91765-4178 (909) 839-7000. Fax (909) 861-3117 www,Ci tyofD iam on dBar.com Mr. Laith Ezzet Senior Vice President llF&H Consultants, LLC 3990 Westerly Place, Suite 195 Newport Beach, California 92660 Dear Laith: The City of Diamond Bar would like to extend our gratitude for your professional assistance in acquiring exclusive solid waste/recycling set -vices for the City's residential and commercial constituents. Staff was appreciative of your attentiveness to all aspects of the negotiation process and contribution in formulating the waste hauler contracts. The Mayor and City Council were very thankful for the guidance you provided as well as your thoroughness to all aspects of negotiations and deveto urtent of both waste hauler contracts. Through this rigorous process, the City was able to successfully negotiate new 8 -year agreements with its two current waste haulers, while obtaining new terms, enhanced services, and increased City revenue. Key enhancements include the following: ■ Collection vehicles powered by natural gas. ■ Waste Management's residential agreement includes an increase in diversion from 40% to 45% of the solid waste collected. All residents will be entitled to door-to-door collection of Sharps and other household hazardous wastes at no additional charge. • Valley Vista's commercial agreement requires a substantial increase in diversion, from 8.5% to 25% of the solid waste collected, and includes the processing of all mixed waste to recover recyclables. A minimuun of 75% of the City's construction and demolition debris will be diverted. • The new agreements provide the City with enforcement mechanisms to help ensure that the new requirements are met. As a result, the existing City-wide diversion rate of 59% will further increase under the new agreements. Residents will receive a rebate for revenues from recyclable material sales over a minimum per ton value. Our City has had the pleasure of utilizing your firm's solid waste services Ron Everett Mayor Carol Herrera Mayor Pro Tem Wen P. Chang Council Member Jack Tanaka Council Member Steve Tye Council Member City of Diamond 21825 Copley Drive. Diamond Bar, CA 91765-4178 (909) 839-7000 • Fax (909) 861-3117 www.CityofE)IamondBar.com on another occasion, but the expertise shown in accomplishing successful negotiations with two waste haulers in our City was exceptional. Once again thank you for all your assistance. Sincerely, ADcSttefa -� leso City Manager (Z)CIT' OF ORANGE CITY ATTORNEY -(714) 744-5580 FAX (714) 538-7157 July 27, 2009 Mr. Laith Ezzet Ms. Lisa Keating Hilton Farnkopf & Hobson Commerce Center One 3990 Westerly Place, Suite 195 Newport Beach, CA 92660-2311 Dear Laith and Lisa: As a follow up to my recent e-mail, I wanted to formally note that it was a pleasure working with you again. As was the case when we worked together over 10 years ago, your firm provided the City with the support and expertise to help the City achieve the goals the City Council had laid out when it decided to conduct a request for proposal for solid waste management services. I don't think I'm going out on a limb in stating that the result of the RFP process was better than most of us, if not all of us, anticipated. In particular, I appreciate that you both responded promptly to questions from City staff. Our City Council was very engaged in the process and asked a lot of good questions and with your assistance, had those questions answered in a timely manner. A job well done. ORANGE CIVIC CENTER Py PRIMEOONPECM6D PIPER David he Ber` City Attorney 300 E. CHAPMAN AVE. ORANGE, CA 92866 PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION (714)744-5544 FAX: (714) 744-5573 July 20, 2009 STREET DIVISION TRAFFIC DIVISION WATER DIVISION (714)532-6480 (714)744-5540 (714)288-2475 FAX: (714) 532-6444 FAX: (714) 744-5573 FAX: (714) 744-2973 Mr. Laith Ezzet, Senior Vice President HF&H, Consultants, LLC 3990 Westerly Place, Suite 195 Newport Beach, CA 92660-2311 Dear Mr. Ezzet: The City of Orange Public Works Department would like to thank you for your professional assistance in guiding and facilitating our City in the process of securing a franchise for Integrated Solid Waste Management Services. We sincerely appreciate the scrutiny and focus that you and your team contributed toward the development of our multi-million dollar solid waste franchise. Throughout the process, HF&H's integrity, diligence and thoroughness in reviewing proposals, negotiating and finalizing the agreement, propelled the franchise through to City Council approval. Essentially, when compared to the previous franchise, we are slated to save our residents and businesses $57,000,000 over the next 8 years. Should the City elect to extend the franchise to 12 years, the savings could potentially exceed $72,000,000. Without your contribution, this may not have been possible. HF&H has performed admirably for the City of Orange and we look fonNard to working with you again as our future need for your service arises. Sincerely, a- J6e DeFrancesco Interim Public Works Director ORANGE CIVIC CENTER 300 E. CHAPMAN AVENUE ORANGE, CA 92866 PPIN,EO ON.EGL LEO MIM March 27, 2009 City of Downey Mr. Laith Ezzet, Senior Vice President HF&H Consultants, LLC 3990 Westerly Place, Suite 195 Newport Beach, CA 92660-2311 Dear Laith, FUTURE UNLIMITED The City of Downey would like to thank you for your expertise in assisting the City to negotiate an amendment to the existing agreement with the City's solid waste franchisee. The work that yourfirm did was comprehensive and thorough. You were able to understand the difficult issues facing the City and to represent successfully the City in negotiations with the contractor. The residents of the City will continue to receive the benefit of relatively low trash rates, and the City will maintain a stable relationship with the hauler. Also, the City Council sub -committee was pleased with your diligence and responsiveness to their concerns on this matter. In the future, I would have no hesitation in recommending that the City contract with your firm on solid waste matters. Sincerely, Ixe- Lee Powell, Assistant City Manager H:ICMANAGERIPOWELL%CALSAN\HFH 2O09.thankyou.dot P.O. Box 7016 Downey California 90241 May 30, 2007 Laith Ezzet, Senior Vice President Hilton, Farnkoph & Hobson 3990 Westerly Place, Suite 195 Newport Beach, CA 92660-2311 Dear Laith, The City of El Centro would like to thank you for your expertise on solid waste issues, your connections in the industry that attracted qualified proposers, and your detailed understanding of our community. It all came together to provide quality service to our residents, Hiring Hilton, Farnkopf & Hobson resulted in significant financial rewards, Rom both the billing analysis you conducted as well as the new franchise agreement you helped us develop. Even though there has not been a rate increase in four years, City of El Centro residents will see only a 2% increase in rates while the City will increase its revenue by nearly 27% as a result of your efforts. The integrity with which HF&H navigated the City through this process was above reproach. City council members, as you know, praised your work methods, thoroughness, and professionalism. Your work exceeded our expectations and will help the City take control of all aspects of its waste hauling services. Sincerely, Terry Hagen, P.E. Director of Public Works/City Engineer Public Works Department 1275 Main Street, El Centro, CA 92243 (760) 337-4505 Fax (760) 337-3172 Sirnl hiniut PlvCxin Suppotl5er keDhislon Molor Egipment Dlvhlun Undelgrmmd UMUDlvkan lymf,vnler Tranlmenl Dlvl5lup \Y t. I}•olme�tllnisrvn tW 11 tQr Rlmu Au ns 307 the8 Q.ghe Agym¢ 307111#lRhfm� Al 1111m 307 Mr, Urighlon Avenue 2255 30105 Eighth: sh`" E9 Comm CA 92243 FI Coro: CA 92243 EI C.mm, CA 02243 EI CW.. CA 92243 F1 Centro, CA 92243 EI CeWm CA 92243 Inglewood California Public Works Department ONE MANCHESTER BOULEVARD / INGLEWOOD, CA, 90301 / P.G. Box 6500 / INGLEWOOD, CA 90312 Telephone (310) 412-5333 / Fax (310) 412-5552 JERRY M. GIVENS wwAwdlyofinglewood.org SHAD REZA.I Deputy City Adminisirotor Deputy Public Works Director Public Works Dll2clor Deceember 23, 2004 Mr. Laith Ezzet Senior Vice President Hilton, Farnkopf and Hobson 3990 Westerly Place, Suite 195 Newport Beach, CA 92660-2311 Dear Mr. Ezzet: The City of Inglewood would like to thank you and your firm, Hilton, Farnkopf, & Hobson, for your professional assistance in helping the city procure an exclusive provider contract for new and enhanced waste and recycling services. The new service will help the City improve its environmental profile by adding services and programs that will increase our diversion efforts in the preservation of our natural resources. It was rewarding to successfully navigate through such a long and complex process. Your dedicated and knowledgeable staff approached each aspect of the contract negotiations with the integrity and thoroughness we have come to admire and respect. Your guidance and expertise made this challenging process mutually beneficial for the City and it's constituents. Hilton, Farnkopf, & Hobson's specialized knowledge in analyzing and assessing information as it related to waste services helped secure the City's largest contract for public services, while negotiating a 5 % overall cost reduction to obtain these services. On behalf of the Public Works staff of the City of Inglewood, I would like to again thank you for playing a key role in the City's successful acquisition of services that will ensure the City's environmental commitment for years to come. Sincerely, 17, Thomas Coates Environmental Services Administrator TC;bg November 17, 2004 CITY OF 16600 Civic Center Drive Bellflower, California 90706-5494 (562) 804.1424 ♦ FAX: (562) 925-8660 hnp://www.beliflower-org Mr. Laith Ezzet, Senior Vice President Hilton, Farnkopf & Hobson, LLC 3990 Westerly Place, Suite 195 Newport Beach, CA 92660-2311 Dear Mr. Ezzet: DOROTHY R. KING Mayor RANDY BOMGAARS Mayor Pro Yom SCOTT A.IARSEN Council Member JOHN K. PRATT Council Member RAY T. SMITH Council Member The City of Bellflower wishes to thank you for the hard work provided by Hilton, Farnkopf & Hobson during the City s process to select a waste management services provider. The ten month process to make that selection was well coordinated and thoroughly administered. Yours and Lisa Keating's professionalism are especially noted in making the process so. The final selection of the provider produced an agreement that will be $1.4 million dollars a year less than the current exclusive agreement. Each component of the community, single family residential, multi -family properties and commercial accounts will realize a relief in rates and an increase in services. The City of Bellflower is very satisfied with the use of your firm for this process. We will not hesitate to consider Hilton, Farnkopf & Hobson for future waste management services related projects. Sincerely, dgJ'o6 Brian R. Smith Assistant Director of Public Works 14717 BURIN AVENUE • LAWN DALE, CALIFORNIA 90260 - (310) 970-2100 • FAX (310) 644-4556 September 19, 2002 Laith Ezzet, Senior Vice -President Hilton, Famkopf & Hobson 3990 Westerly Place, Suite 195 Newport Beach, CA 92660-2311 Dear- Laith, Thank you for working with the City of Lawndale in the selection process for an exclusive residential solid waste management services franchise. I appreciate all of your work that has successfully resulted in a multi-million dollar solid waste franchise agreement. Your experience and professionalism was invaluable to the City in preparing the Request for Proposal, participating in the Council's subcommittee meetings, the development of a new solid waste management franchise agreement and negotiations with the successful bidder. These efforts will save the City of Lawndale's residents and businesses 1.2 million over the next seven years. The feedback from the conmuunity has already been very positive. Mayor Neil C. Blais Mayor Pro Tempore Jerry Holloway Council Members L. Anthony Beall Crary Thompson James M. Thor City Manager D. James Hart,Ph.D. CITY OF RANCHO SANTA MARGARITA May 7, 2004 Mr. Laith Ezzet, Sr. Vice President Hilton, Famkopf & Hobson 3990 Westerly Place, Suite 195 Newport Beach, CA 92660-2311 Dear Laith: The City of Rancho Santa Margarita would like to thank you for your professional assistance in helping our City procure exclusive solid wastelrecycling services for our residential and commercial constituents. The year-long process was marked with integrity and thoroughness. Even those applicants not awarded the contact spoke highly of the fairness of the process. At the end of the process the City will be passing through savings of approximately $8 million dollars over the 10 -year contract, which is a 27% savings to the residents and businesses of Rancho Santa Margarita, Our City has used your consulting firm for other solid waste services, but the recently concluded and highly complex franchise process was exemplary in its execution. Thank you again. Sincerely ames Hart, Ph.D. City Manager cc: T. Wheeler, City Engineer 30211 Avenida de las Banderas, Suite 101 • Rancho Santa Margarita • California 92688 Phone: (949) 635-1800 • Fax: (949) 635-1840 • www.cityofrsm.org City of Santa Clarita 23920 Valencia Blvd. Suite 300 Santa Clarlta California 91355-2196 Website; www.santa-claritaxom December 9, 2003 Mr. Laith Ezzet Senior Vice President Hilton Farnkopf & Hobson, LLC 3990 Westerly. Place, Suite 195 Newport, CA 92660-2311 Dear Ivh. Ezzet: Phone (661) 259-2489 Fax (661) 259-8125 I would like to thank you again for your assistance with the City of Santa Clarita's Request for Proposals (RFP) for the collection of residential and commercial solid waste. Your assistance was an integral part in the City obtaining exemplary residential and commercial services. We asked for a large number of services from our haulers, while requesting that they decrease our rates. Although the City asked for many services, many of which are not common in our region, you and Lisa Keating were able to prepare excellent franchise agreements that required the haulers to strict] y adhere to the City's needs and desires. To make things better, even with the excellent franchise agreements, you and Lisa were also able to acquire City services beyond what was requested, while at the same time significantly lowering rates for both residents and local businesses. Thank you for assisting us in obtaining these great agreements. We are eagerly awaiting the commencement of our new services andprograms as aresult of this RFP. Sincerely,,, J V Chris Daste Director of Field Services CD:TL:BAL:cf S:\FIELDSVCS\ENVSRVCS\SOLWAST2\FRANCHIS\RFFIHFH Rec Letter.doe 0 PRIMER ON RECYCLED PAPER •:C::�:'� CITY OF cirya west Naiymee nwoma iws WEST HOLLYW000 CITY HALL 8300 SANTA MONICA BLVD- - WM HOLLYWOOD, CA 90069-6216 TEL' (323) 818-6375 - FAx: (323) 848-6564 December 1, 2003 DEPARTMENT OF TRANSPORTATION Mr. Laith Ezzet, Senior Vice President AND PUBLIC Hilton, Farnkopf & Hobson WORKS 3990 Westerly Place,. Suite 195 Newport Beach, CA 92660-2311 Dear Laith: The City of West Hollywood would like to thank you for your professional assistance in helping our city procure exclusive solid waste/recycling services for our residential and commercial constituents. The year-long process was marked with integrity and thoroughness. Even those applicants not awarded the contract spoke highly of the fairness of the process. Our mayor and city council members also commented on the process by which they could easily review pertinent criteria and compare each proposal to match the city's needs. At the end of the process the City will be passing through savings to its constituents of almost $9 million dollars over the 8 year contract. We have increased the recycling services markedly and are embarking on a truly innovative food diversion program. Our City has used your consulting firm for other solid waste services, but the recently concluded and highly complex franchise process was exemplary in its execution. Thank you again. Sincerely, Jan Harmon Environmental Programs Specialist S aron Peristein City Engineer MF57 wouvwoo� www.weho.vrg November 20, 2001 Public Works Department 3621 Bell Avenue. Manhattan Beach; CA 90266-4795 Telephone (310) 802-5300 FAX (3 10) 546-1752 Laith Ezzet, Senior Vice President Hilton, Farnkopf & Hobson 3990 Westerly Place, Suite 195 Newport Beach, CA 92660-2311 Dear Laith: I would like to commend you and your staff for the technical expertise that you and your firm brought to our current solid waste contract procurement process. It has been clear to us that your experience with many similar procurements has turned what we believed would be a very difficult process into a process that seems much more routine. Also, your experience and guidance were essential in convincing the City Council that the process you proposed would be objective, fair and well reasoned. I look forward to working with you to complete this complex procurement project. Sincerely, /� /W d"4 Neil Miller Director of Public Works City of Manhattan Beach Web Site: http://www,ei.nianhattan-beach.ca.us DEPARTMENT OF PUBLIGWORKS FLOOD CONTROL • GIMS • REGIONAL PARKS • SOLID WASTE • SURVEYOR • TRANSPORTATION SOLID WASTE MANAGEMENT DIVISION 222 West Hospitality Lane, Second Floor (909) 386.8722 • Fax (909) 386-8786 March 29, 2001 San Bernardino, CA 92415-0017 Laith Ezzet, Senior Vice President Hilton, Farnkopf & Hobson 3990 Westerly Place, Suite 195 Newport Beach, CA 92660-2311 Dear Laith: COUNTY OF SAN BERNARDINO ECONOMIC DEVELOPMENT AND PUBLIC SERVICES GROUP IGEN A. MILLER Director of Public Works GERRY NEWCOMBE Solid Waste Division Manager It is with great pleasure that I pause and write to thank you for the excellent job you and your staff did in assisting the County of San Bernardino with its procurement of a solid waste system operations contractor. Our satisfaction with Hilton, Farnkopf & Hobson from previous engagements was surpassed by your performance throughout this year- long process that just reached its successful conclusion. Perhaps the most telling characterization of your firm's capability in managing complex procurement projects were the repeated accolades from members of the Board of Supervisors. These elected officials, on several occasions, expressed their complete satisfaction with the thoroughness and integrity of the RFP process and complimented your ability to produce a well reasoned and easy to understand analysis. I join them in their assessment of your work, and would add that the smooth coordination between your staff and the Solid Waste Management Division staff added to the success of the final product. Thank you again for exceeding our expectations for this project and I look forward to working together in the future. Sincerely, Gerry Newcbmbe Division Manager w3 i November 13, 2000 Laith Ezzef Vice President Hilton, Farnkopf and Hobson Commercenter One 3390 Westerly Place, Suite 195 Newport Beach, CA 92660-2311 Dear Laith: CITY OF PPLO DESERT 73-510 FRED WARING DRIVE PALM DESERT, CALIFORNIA 92260-2578 TEL: 760 346—o6i I FAX: 76o 340-0574 inF L palm-+le5ert.org Now that our waste management franchise agreement is in place, it is with sincere pleasure that I write to thank you for your assistance in this program and to recognize the vital part you played. Circumstances under which we bid the contract, delayed the considerations, and expanded the scope were all very unique. With each new set of circumstances you rose to the occasion and kept us on track and helped us provide our community with the very best possible waste agreement. It will be my continued pleasure to work with you in future years as we audit the franchise. Sincerely, SHEILA R. GILLIGAN ASSISTANT CITY MANAGER SRG:kr A„y o��taoxu,o¢m.u�a October 12, 2000 Laith Ezzet, Senior Vice President Hilton, Farnkopf & Hobson 3990 Westerly Place, Suite 195 Newport Beach, CA 92660-2311 Dear Laith, Thank you for working with the City of Mission Viejo on the procurement of a franchise agreement for residential and commercial integrated solid waste management services. I appreciate all of your work that successfully resulted in a multi-million dollar solid waste franchise. I fully understand why other cities and our City Attorney, from Richards, Watson & Gershon highly recommended Hilton, Famkopf & Hobson for this project. Your experience and guidance was invaluable as we set out to develop a new, three -cart automated system, including drafting the Request for Proposal, participating in all of the Council subcommittee meetings, meetings with the community, the Chamber of Commerce, and finally development of a new consolidated franchise agreement. These efforts will save Mission Viejo residents and businesses $6.4 million over the next eight years and feedback from the community is already very positive. You did an outstanding job in Mission Viejo and I will continue to speak highly of the team of professionals at Hilton, Farnkopf & Hobson to my counterparts in other cities, Thank you! Sincerely, /J � //I L J Karen E. Wylie Assistant to the City M�n ger 25909 Pala * Suite 200 * Mission Viejo, California 92691 944/470-3051 http://www.ci.mission-viejo.ca.us FAX 949/859-1386 Ir") Y;) Sherri M. Butterfield Mission Viejo AFaynr William S City of empordl Alaynr Pro Tempore Roger S. FU&I iCnbrNil Ao018¢r Office of the City Manager JohnPaul "J.R°Ledesma Cnrnu-il dlmnber Susan Withro:r - Council Member Daniel 11. Joseph City PFmn(ger October 12, 2000 Laith Ezzet, Senior Vice President Hilton, Farnkopf & Hobson 3990 Westerly Place, Suite 195 Newport Beach, CA 92660-2311 Dear Laith, Thank you for working with the City of Mission Viejo on the procurement of a franchise agreement for residential and commercial integrated solid waste management services. I appreciate all of your work that successfully resulted in a multi-million dollar solid waste franchise. I fully understand why other cities and our City Attorney, from Richards, Watson & Gershon highly recommended Hilton, Famkopf & Hobson for this project. Your experience and guidance was invaluable as we set out to develop a new, three -cart automated system, including drafting the Request for Proposal, participating in all of the Council subcommittee meetings, meetings with the community, the Chamber of Commerce, and finally development of a new consolidated franchise agreement. These efforts will save Mission Viejo residents and businesses $6.4 million over the next eight years and feedback from the community is already very positive. You did an outstanding job in Mission Viejo and I will continue to speak highly of the team of professionals at Hilton, Farnkopf & Hobson to my counterparts in other cities, Thank you! Sincerely, /J � //I L J Karen E. Wylie Assistant to the City M�n ger 25909 Pala * Suite 200 * Mission Viejo, California 92691 944/470-3051 http://www.ci.mission-viejo.ca.us FAX 949/859-1386 Ir") Y;) G��CY � �ST�� Public Works/ Engineering June 28, 2000 Laith Ezzet Vice President Hilton, Farnkopf and Hobson Commercenter One 3390 Westerly Place, Suite 195 Newport Beach, CA 92660-2311 City of Tustin Subject: Solid Waste Bid Process in the City of Tustin Dear Laith, 300 Centennial Way Tustin, CA 92780 (714) 573-3150 FAX (7 14) 734-8991 I wanted to take this opportunity to thank you and your staff for your assistance during the City of Tustin's recent bid process for Solid Waste Services. The technical expertise that you and your firm brought to the process was essential and key to the successful completion of this difficult process. While the process was, at times, contentious your professionalism and calm demeanor assured all of us that the process was objective, fair and well reasoned. Once again, thank you for your assistance. I look forward to working with you again in the future. Sincerely, Tim D. Ser et Public Works Director 14717 BURIN AVENUE • LAWNDALE, CALIFORNIA 90260 . (310) 970-2100 - FAX (310) 644-4556 April 6,, 1998 Mr. Laith Ezzet Vice President I -Elton Farnkopf & Hobson, LLC Commercenter One 3990 Westerly Place, Suite 195 Newport Beach, California 92660-2311 Dear Laith: I have been meaning to send you a brief note for some time now to express my appreciation for your technical assistance and support during our solid waste franchise renewal process. Your expertise and professional style was key to bringing an automated waste collection service to the City. Our City Council appreciated your innovative approach to consensus building including several key community based workshops. The City's transition from manual to automated service has been well received by our citizenry. Your willingness to assist us in negotiating a new vendor contract as well as a transition plan exceeded our expectation of your services as a consultant. Again, on behalf of the City of Lawndale, thank you for a job well done Sincerely, arter ssistant to the City Manager cc: Michael Sorg, City Manager THE CITY OF INDIAN WELLS CALIFORNIA July 9, 1997 44-950 Eldorado Drive ® Indian Wells, CA 92210-7497 Tel: 760/346-2489 m Fax: 760/346-0407 http://www.cl.indiaii-wells.ca.us Laith Ezzet, Principal Hilton Farnkopf & Hobson Commercecenter One 3990 Westerly Place, Suite 195 Newport Beach, CA 92660-2311 Dear Laith: I have been meaning to send you a brief note for some time now to express my appreciation for your technical assistance and support during our solid waste procurement process. Your expertise and professionalism were instrumental in bringing closure to a very long and at times tumultuous process. We could still be in negotiations today hadn't it been for your diplomatic tact and "good guy' mentality, For your information and records, I have enclosed a copy of the final franchise agreement. Please feel free to share this document with other clients. Again, on behalf of the City of Indian Wells, thank you for a job well done. Although our contract has now come to a close, I hope that you will stay in touch in the future. lSincerely, V TroyL Bu Jeff Assists t the City Manager Enclosure 4 ATTACRWNT3 CONSULTING SERVICES AGREEMENT THIS AGREEMENT (the "Agreement") is made as of June 8, 2016 by and between the City of Diamond Bar, a municipal corporation ("City") and HF&H Consultants, LLC ("Consultant"). 1. Consultant's Services. Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the reasonable satisfaction of the City the services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. Alfa Lopez, Management Analyst (herein referred to as the "City's Project Manager"), shall be the person to whom the Consultant will report for the performance of services hereunder. It is understood that Consultant shall coordinate its services hereunder with the City's Project Manager to the extent required by the City's Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City's Project Manager and the City Manager 2. Term of Agreement. This Agreement shall take effect June 8, 2016, and shall continue until June 30, 2018 unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed two hundred eighteen thousand dollars ($ 218,000) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses. 4. Payment. A. As scheduled services are completed, Consultant shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. 1 Professional Services - Non Design 1163286.1 ATTACHMENT 3 C. City will pay Consultant the amount invoiced the City will pay Consultant the amount properly invoiced within 35 days of receipt, but may withhold 15% of the not to exceed amount until all work is completed, which sum shall be paid within 35 days of completion of the work and receipt of all deliverables. D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant. 6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control. 7. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with Workers' Compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable Worker's Compensation laws. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing 2 Professional Services - Non Design 1163236.1 ATTACHMENT requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Consultant's failure to comply with this Section. 8. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. 9. Indemnification. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with: (1) Any and all claims under Workers' Compensation Act and other employee benefit acts with respect to Consultant's employees or Consultant's contractor's employees arising out of Consultant's work under this Agreement; and (2) Any and all claims arising out of Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City's passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. 10. Insurance. A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: 3 Professional Services - Non Design 1163286.1 ATTACHMENT (1) a policy or policies of broad -form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence; (3) automotive liability insurance written on an occurrence basis covering all owned, non -owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and (4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. C. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten (10) days prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. E. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City. F. Self -Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. Tile amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR 4 Professional Services - Non Design 1163286.1 ATTACHMENT or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant's due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees. H. Failure to Maintain Insurance. If Consultant fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due Consultant. I. Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein. 11. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Consultant and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the "records") pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Consultanti s records regarding the services provided under this Agreement. Consultant shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Consultant agrees to make available all such records for 5 Professional Services - Non Design ll 63296.1 ATTACHMENT inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested. 14. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 15. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits. 16. Personnel/Designated Person. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Except as otherwise authorized by the City's Project Manager, Laith Ezzet shall be the lead person and oversee all work under this Agreement and shall be primarily assisted by Debbie Morris and April Hilario. Consultant otherwise reserves the right to determine the assignment of its own employees for administrative and clerical tasks related to the performance of Consultant's services under this Agreement, but City reserves the right in its sole discretion to require Consultant to exclude any employee from performing services on City's premises. 17. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, r,,Iioion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to 6 Professional Services - Non Design 1163286.1 ATTACHMENT this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 18. Time of Completion. Consultant agrees to commence the work provided for in this Agreement within (5) days of being notified by the City to proceed and to diligently prosecute completion of the work as may otherwise be agreed to by and between the Project Manager and the Consultant. 19. Time Is of the Essence. Time is of the essence in this Agreement. Consultant shall do all things necessary and incidental to the prosecution of Consultant's work. 20. Reserved. 21. Delays and Extensions of Time. Consultant's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Consultant must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Consultant's control. If Consultant believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Consultant be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause. 22. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any atternpt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 23. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 7 Professional Services - Non Design 1163286.1 ATTACHMENT 3 24. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 25. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 26. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 27. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. "CONSULTANT" HF&H Consultants 19200 Von Karman Avenue, Suite 360 Irvine, CA 92612 Attn.: Lath Ezzet, Senior Vice President Phone: 949-251-8901 E -Mail: lezzet@hfh-consultants.com "CITY" City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 Attn.: Alfa Lopez, Management Analyst Phone: 909.839.7015 E-mail: alopez@diamondbarca.gov 28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. 8 Professional Services - Non Design 1163286.1 ATTACHMENT 29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 30. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance. IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. "Consultant" HF&H Consultants, LLC. By: Printed Name: Title: By: Printed Name: Title: Approved as to form: David DeBerry, City Attorney "City" CITY OF DIAMOND BAR In Nancy A. Lyons, Mayor ATTEST: Tommye, Cribbins, City Clerk 9 Professional Services - Non Design t163286.1 ATTACHMENT *NOTE: If Consultant is a corporation, the City requires the following signature(s): (1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 10 Professional Services - Non Design 1163286.1 CITY COUNCIL Agenda # 6.11 Meeting Date: June 7, 2016 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma �4 TITLE: AWARD CONTRACT TO ACCELA, INC., IN THE AMOUNT OF $30,456 ANNUALLY FOR LEGISLATIVE MANAGEMENT SOFTWARE SERVICES AND AUTHORIZE THE CITY MANAGER TO EXCUTE FUTURE CONTRACT RENEWALS RECOMMENDATION: Award contract and authorize the City Manager to execute future renewals. FINANCIAL IMPACT: The funds for this project are included in the proposed FY 2016-17 budget. Due to the subscription -based nature of this contract, the city's subscription will renew annually for an additional 12 month term until cancelled. The annual CPI adjustment is a not -to - exceed amount of 2% per year. Because the proposed contract includes a new video streaming system, the total contract amount is partially offset by a $17,500 reduction in currently budgeted contract costs for the former standalone video streaming platform provider. BACKGROUND: The City Clerk and Administrative Coordinators are responsible for agenda management procedures for the City Council and Parks & Recreation, Planning, and Traffic & Transportation Commissions. To ensure effective meetings, staff members are responsible for creating the public meeting agendas, coordinating report items, presentations and public hearings, verification of the posting and publishing of legal notices. The agenda management responsibilities also include recording the official legislative actions and minutes of the City Council and Commissions. DISCUSSION: The City currently uses a paper-based agenda preparation process for all Brown Act bodies, with all agendas, minutes, resolutions and ordinances prepared on paper and collated by hand. This process is inherently inefficient, requiring significant preparation staff time and a greater risk of inconsistencies and/or unforeseen errors. To improve overall performance, staff evaluated several agenda management solutions, including Accela, Granicus Peak Agenda and Novus Agenda. Each company submitted a cost proposal (including each firm's cost for an integrated video streaming application), and provided staff with initial live demonstrations of their software capabilities. The bid results were as follows: Company Agenda Mgmt. Video Streaming e -Signatures HD Video Total Accela $12,960 $9,072 $3,888 $4,536 $30,456 Granicus $7,200 $17,500 N/A N/A $24,700 Novus $9,450 $5,950 N/A N/A $15,400 Each of the solutions is unique, offering varying user interfaces and experiences, levels of integration, and add-on components to increase efficiency. After reviewing the three systems for overall performance and checking references, staff recommends Accela as the best, most robust product to meet the city's current and future agenda management needs. The Accela system is a complete agenda management solution, with networked agenda and report preparation, approval and publishing functions. All agenda materials are created in the system on the familiar Microsoft Word application in pre -formatted template -based forms to ensure a consistent report structure and appearance no matter the author. Common attachments, such as contracts and exhibits, can be electronically uploaded to the report without printing/scanning. Draft reports are routed electronically to established reviewers for approval, with the ability to edit and comment without printing. Upon approval, the finalized agenda is collated with all reports and attachment pages ordered and numbered for ease of reference. The agenda can be published with the click of the mouse and electronically distributed to the City Council and staff, posted to the City website and video streaming application, and sent to the e-mail subscribers. The system realizes efficiencies in which paper agenda packets of 100 pages or more that currently take 1-2 hours to prepare, scan, and distribute can be collated and published in less than a minute. The Accela system also supports DocuSign, an e -signature technology that could provide new efficiencies to the City's contract management operations. Concurrent with the implementation of the agenda management system, the City would transition from the current video streaming system to the Accela version. Accela offers upgraded high definition (HD) video streaming of meetings and full integration of all agenda materials via the management system. This will also result in new efficiencies, as staff will no longer be required to separately upload agenda materials to the Granicus. Civic streaming would remain accessible to the public via the City's website to desktop or mobile (including iPhone, iPad, and Android devices) users with a fully searchable database of archived videos and associated documents. There is no limit to the number of boards or meetings that can be streamed online or via the city's public access channels. LEGAL REVIEW: The City Attorney has reviewed and approved the agreement as to form. PREPARED BT: 2 d.Le Alfa Lope" ' U1i J VjllL./"i Dianna Honeywell Finance - . Attachments: 1) Professional Services Agreement/Saas Terms & Conditions 2) Accela Proposal 3) Bid Worksheet ATTACHMENT CONSULTING SERVICES AGREEMENT Software Services THIS AGREEMENT (the "Agreement") is made as of June 21, 2016 by and between the City of Diamond Bar, a municipal corporation ("City") and Accela. Inc., a California corporation ("Consultant"). 1. Consultant's Services. Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the reasonable satisfaction of the City the services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it has thoroughly reviewed the City's SaaS Terms and Conditions and will, to the extent applicable to the services provided by Consultant, adhere to same. The Saas Terms and Conditions are attached hereto as Exhibit "B" and incorporated herein by reference. Alfa Lopez, Management Analyst (herein referred to as the "City's Project Manager"), shall be the person to whom the Consultant will report for the performance of services hereunder. It is understood that Consultant shall coordinate its services hereunder with the City's Project Manager to the extent required by the City's Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City's Project Manager and the City Manager. 2. Term of Agreement. Agreement will commence on July 1, 2016 or the effective date of the agreement, whichever is later, and will continue for 12 months unless otherwise terminated, per Section 15 of this agreement. At the end of the initial term, Customer's subscription will renew annually for an additional 12 month term unless Customer provides written notice to Accela not less than thirty (30) calendar days prior to the end of the initial term. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in the amounts set forth in the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant during the term of this Agreement shall not exceed Thirty Thousand four hundred and fifty six dollars ($30,456.00) annually without the prior written consent of the City, except the above amount (annual fee) may increase upon annual renewal provided Accela notifies Customer not less than sixty (60) calendar days prior to the end of said prior term, in which case the annual fee increase may not exceed 2% of the fee for the prior annual ATTACHMENT term. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses, if any. 4. Payment. Payment Terms are NET 30 Days from the anniversary or invoice date, whichever is later. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant. 6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control and have first priority, the City's SaaS Terms and Conditions (Exhibit "B") shall have second priority, and Consultant's proposal (Exhibit "A") shall have third priority. 7. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City. B. RESERVED. C. Consultant shall fully comply with Workers' Compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable Worker's Compensation laws. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar. E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Consultant's failure to comply with this Section. 8. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. 9. Indemnification. Consultant shall indemnify, defend, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with: (1) Any and all claims under Workers' Compensation Act and other employee benefit acts with respect to Consultant's employees or Consultant's contractor's employees arising out of Consultant's work under this Agreement; and (2) Any and all claims arising out of Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City's passive negligence, but excepting such loss or damage which is caused by the active negligence or willful misconduct of the City. The Consultant shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. 10. Insurance. A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: (1) a policy or policies of broad -form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence; (3) automotive liability insurance written on an occurrence basis covering all owned, non -owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and 3 Professional Services - Non Design 1157105.1 (4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. B. The City, its officers, employees, agents; and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. C. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. E. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements evidencing the additional insured requirements in this Agreement, in a form acceptable to the City. F. Self -Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant's due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees. H. Failure to Maintain Insurance. If Consultant fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due Consultant. 4 Professional Services - Non Design 1157105.1 I. Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein. 11. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 12. Ownership of Materials (Data). All hosted data belongs to the Customer. Within thirty (30) calendar days following termination of this Agreement, Accela will provide a complete copy of Customer's data without additional charge through a downloadable backup or DVD 13. Reserved 14. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise; to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 15. Termination. The City may terminate this Agreement with or without cause upon thirty (30) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the 30th day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, unless the notice 5 Professional Services - Non Design 1157105.1 provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits. 16. Personnel/Designated Person. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. If the City is reasonably not satisfied with the personnel engaged in the work it may notify Consultant of its dissatisfaction and in such an event. 17. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 18. Time of Completion. Consultant agrees to commence the work provided for in this Agreement within (14) days of being notified by the City to proceed and to diligently prosecute completion of the work through the term hereof. 19. Time Is of the Essence. Time is of the essence in this Agreement. Consultant shall do all things necessary and incidental to the prosecution of Consultant's work. 20. Limitation of Liability. Notwithstanding anything in this Agreement to the contrary, in no event shall the liability of any party to this Agreement for any general, incidental, special, compensatory, or punitive damages ("claims") whatsoever that are suffered by the other party or person or entity exceed the compensation paid to Consultant in the 12 months immediately preceding the event which gives rise to any such claims. 6 Professional Services - Non Design 1157105.1 21. Reserved. 22. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. Notwithstanding, Accela may assign its rights and obligations hereunder for purposes of financing or pursuant to corporate transactions involving the sale of all or substantially all of its stock or assets. 23. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 24. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 25. Reserved. 26. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 27. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. "CONSULTANT" Accela. Inc. 2633 Camino Ramon, Suite 500 San Ramon, CA 94583 "CITY" City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 7 Professional Services - Non Design 1157105.1 Attn.: _ Phone: E -Mail: Attn.: Phone: E-mail: 28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. 29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 30. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance. IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. "Consultant" Accela, Inc. By: Printed Name: Title: By: Printed Name: Approved as to form: M City Attorney "City" CITY OF DIAMOND BAR Bv: Nancy A. Lyons Mayor ATTEST: City Clerk 8 Professional Services.- Non Design 1157105.1 *NOTE: If Consultant is a corporation, the City requires the following signature(s): (1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. Professional Services - Non Design 1157105.1 Accela ATTACHMENT 2 CITY OF DIAMOND BAR — ACCELA CRM ORDER SCHEDULE City of Diamond Bar Accela Legislative Management May 25, 2016 Kevin Strauss Business Development Executive (631)389-3691 kstrauss@accela.com Mn Page 1 of 5 City of Diamond Bar - CRM Order Schedule Accela ATTACHMENT 2 CITY OF DIAMOND 8AR — ACCELA CRM ORDER SCHEDULE 2016 Invoices will be sent out using the term start and end dates below: Contract Term 12 Months Term Start 07/01/2016 Term End 06/30/2017 Payment Terms Payment Due Net 30 days from invoice date PO Required? (Y/N): PO# (If required) Page 2 of 5 1 City of Diamond Bar - CRM Order Schedule Accela ATTACHMENT 2 CITY OF D%AMOND BAR — ACCELA CRM ORDER SCHEDULE 2016 Page 3 of 5 1 City of Diamond Bar — CRM Order Schedule M Accela ATTACHMENT 2 CITY OF DIAMOND BAR - ACCELA CRM ORDER SCHEDULE 1 2016 Terms and Conditions 1. IMPORTANT NOTICE TO USER: Accela, Inc. ("Accela'l owns all intellectual property in the software products listed in Section 7 below, (collectively "Software'l. Customer shall not modify, adapt, translate, rent, lease or otherwise attempt to discover the Software source code. This Agreement will be governed by the laws in force in the State of California. 2. Software License. The Software subscription services and the accompanying files, software updates, lists and documentation are licensed, not sold, to you. You may Install and Use a copy of the Software on your compatible computer for the purpose of connecting to the hosted service provided by Accela as long as you are a current subscriber and maintain your monthly or annual continued services for the applicable licenses. Except as expressly set forth herein, Accela disclaims any and all express and implied warranties, including but not limited to warranties of merchantability and fitness for a particular purpose. 3. Continued Services 3.1 Updates and Renewals. If the Software is an Update to a previous version of the Software, you must possess a valid license to the previous version in order to use the Update. Corrections of substantial defects in the Software so that the Software will operate as purported will be rectified by Accela. Customer agrees to install all updates, Including any enhancements, for the Software in accordance with the instructions provided by Accela. 3.2 Hosting. Accela agrees to maintain Customer data in a secure datacenter and is committed to providing 99.9% uptime and availability. Accela will perform nightly backups of your hosted data to an alternate physical location. 3.3 Ownership of Data. All hosted data belongs to the Customer. Within thirty (30) calendar days following termination of this Agreement, Accela will provide. a complete copy of Customer's data without additional charge through a downloadable backup or DVD. 4. Payment Terms A Fees 4.1 Term and Termination. Unless otherwise stated above in the Order Detail of this order schedule, Subscription terms are twelve (12) calendar months in duration. The initial Term of this Agreement is effective as of the date of the Customer's signature ("Effective Date") and will continue for 12 months unless otherwise stated in the order detail. At the end of the initial term, Customer's subscription will renew for an additional 12 month term unless Customer provides written notice to Accela not less than sixty (60) calendar days prior to the end of the initial term. Provided Accela notifies Customer not less than sixty (60) calendar days prior to the end of said prior term, Accela reserves the right to increase the annual fees by 7% on the anniversary date of each annual term. 4.2 Payment Terms. Annual Subscription Services of USD$30,456.00 will commence on July 1, 2016 or the effective date of the agreement, whichever is later. Each subsequent Annual billing will occur on the anniversary date of the Agreement. Payment Terms are NET 30 Days from the invoice date. 4.3 In exchange for its use of the Subscribed Services, Customer will pay to Accela the amounts indicated in the Order. Said amounts are based on services purchased and not actual usage; payment obligations are non -cancelable and fees paid are non-refundable, except as otherwise specifically -provided herein. Unless otherwise stated, such fees do not include any taxes, levies, duties or similar governmental assessments of any nature, including but not limited to value-added, sales, use or withholding taxes, assessable by any local, state, provincial, federal or foreign jurisdiction ("Taxes'. Customer is responsible for paying all Taxes associated with its purchases. hereunder. If Accela has the legal obligation to pay or collect Taxes for which Customer is responsible, the appropriate amount will be Invoiced to and paid by Customer, unless Accela is provided with a valid tax exemption certificate authorized by the appropriate taxing authority. Accelais solely responsible for taxes assessable against it based on its income, property and employees. 4.4 On -Site Support and Expenses. Should on-site support requiring travel by Accela staff be requested by Customer, Accela will provide on-site assistance at Accela's then -current time -and -materials rates. In addition to these charges, Customer will compensate Accela for associated airfare, lodging, rental transportation, meals, and other incidental expenses as such expenses accrue and will be billed at cost and invoiced separately. S. Limitation of Liability. Accela will, at all times during the Agreement, maintain appropriate insurance coverage. To the extent not offset by its insurance coverage and to the maximum extent permitted by applicable laws, in no event will Accela's cumulative liability for any general, incidental, special, compensatory, or punitive damages whatsoever suffered by Customer or any other person or entity exceed the fees paid to Accela by Customer during the twelve (12) calendar months immediately preceding the circumstances which give rise to such claim(s) of liability, even if Accela or its agents have been advised of the possibility of such damages. 6. Alternate Terms Disclaimed. The parties expressly disclaim any alternate terms and conditions accompanying drafts and/or purchase orders issued by Customer. Page 4 of 5 1 City of Diamond Bar - CRM Order Schedule M Accela ATTACHMENT CITY OF DIAMOND BAR - ACCELA CRM ORDER SCHEDULE 1 2016 This Order Schedule is entered into between Customer and Accela. Customer accepts and agrees to adhere to the Terms and Conditions with this order schedule, will be referenced as the "Agreement." This Agreement between Customer and Accela, which Customer hereby acknowledges and accepts, constitutes the entire agreement between Accela and Customer governing the Services referenced above. Customer represents that its signatory below has the authority to bind Customer to the terms of this Agreement. Contract Term I 12 Months Special Terms Replace Section 4.1 with the following 4.1 Term and Termination. Unless otherwise stated above in the Order Detail of this order schedule, Subscription terms are twelve (12) calendar months in duration. The initial Term of this Agreement is effective as of the date of the Customer's signature ("Effective Date'l and will continue for 12 months unless otherwise stated in the order detail. At the end of the initial term, Customer's subscription will renew for an additional 12 month term unless Customer provides written notice Accela not less than Thirty (30) calendar days prior to the end of the initial term. Provided Accela notifies Customer not less than sixty (60) calendar days prior to the end of said prior term, Accela reserves the right to increase the annual fees by 2% ACCOUnting Payable Contact• • First Name: Last Name: Title: Email Address: Phone Number: Signature• Vendor Accela, Inc. Client City of Diamond Bar Signed By Signed By Date Date Title Title Name Print Additional S• Name Print • • Client I City of Diamond Bar Client I City of Diamond Bar Signed By Signed By Name Print Name Print Title Title Date Date Page 5 of 5 1 City of Diamond Bar - CRM Order Schedule (silty of Diamond Bar IIID /QUOTATION WORKSHEET FORM Attach Written Bids from Vendors To This Form ATTACHMENTS Employee Nattte: Alfa Lopez, Management Analyst Department: City Manager Extension: 17015 Date: 3/1/16 Description of Ite n(s) or Service(s): Software Subscription Services for Agenda, Minutes and Video management system of public meetings VENDOR INFORMATION (3 BID/QUOTE MINIMUM) Vendor Name Date of Quote Phone Number: IMethod (email/fax/phone) 1 Accela, Inc. 3/4/2016 631-389-3691 Address 2633 Camino Ramon Suite 500 Contact: Kevin Strauss Vendor Name Date of Quote Phone Number: Method (emaillfax/phone) 2 Granicus Peak 3/7/2016 720-897-6258 Address 3820 Northdale Blvd., Suite 205A Tampa Florida, FL 33624 Contact: Ahmad Abderrahim Vendor Name bate of Quote Phone Number: IMethod (email/fax/phone) 3 Novus 800-274-5624 x703 Address Contact: [Byron Gillin BID/QUOTE TABULATION IL Accela, Inc. Granicus Peak Novas Description: QTY Total: Total: Total: Agenda & Minutes 1 $ 12,960.00 $ 7,200.00 $ - $ 9,450.00 Video Streaming 1 $ 9,072.00 $ 17,500.00 $ 5,950.00 e -Signatures 1 $ 3.888.00 $ - $ - HD Civic Streaming I $ 4;536.00 $ - $ - $ - TOTAL: $ 30,456.00 TOTAL: $ 24,700.00 TOTAL: 1 $ 15,400.00 CITY COUNCIL Agenda # ti , Meeting Date: 6/7/16 AGENDA REPORT TO: Honorable Mayor and Member f e City Council VIA: James DeStefano, City Mang r r_7"_-? TITLE: APPROVAL OF AMENDMENT #6 TO THE CONTRACT WITH VALLEYCREST LANDSCAPE MAINTENANCE TO EXTEND THE TERM OF THE CONTRACT FROM JULY 1, 2016 THROUGH SEPTEMBER 30, 2016 TO PROVIDE LANDSCAPE MAINTENANCE SERVICES AT 9 CITY PARKS, THE GROUNDS OF THE DIAMOND BAR CENTER, THE FOOTBALL FIELD AND SLOPE AT LORBEER MIDDLE SCHOOL, AND THE MESA TRAIL / TRAIL HEAD AT SYCAMORE CANYON PARK, IN THE AMOUNT OF $93,485, AND AS -NEEDED WORK IN THE AMOUNT OF $9,750 FOR A TOTAL AUTHORIZATION NOT TO EXCEED $103,235 FOR THE 2016/17 FY; AND TO ACCEPT THE CHANGE OF THE COMPANY'S NAME FROM VALLEYCREST TO BRIGHTVIEW LANDSCAPE SERVICES, INC. RECOMMENDATION: Approve. FINANCIAL IMPACT: Approval of this sixth amendment will authorize staff to expend up to $103,235 for Landscape Maintenance Services with this contractor during the 2016/17 fiscal year. Funds are included in the proposed 2016/17 FY budget. BACKGROUND: The locations to be maintained by ValleyCrest Landscape Maintenance (BrightView) are: 1. Diamond Bar Center- 1600 S. Grand Ave. 2. Paul C. Grow Park — 23281 Forest Canyon Drive 3. Heritage Park — 2900 Brea Canyon Road 4. Lorbeer Middle School (Football Field and Slope on Golden Springs) — 501 5. Maple Hill Park —1309 S. Maple Hill Road 6. Pantera Park — 738 Pantera Drive 7. Peterson Park — 24142 E. Sylvan Glen Drive 8. Ronald Reagan Park — 2201 Peaceful Hills Road 9. Starshine Park -20839 Starshine Road 10. Summitridge Park —1425 Summitridge Drive 11. Sycamore Canyon Park — 22930 Golden Springs Drive 12. Sycamore Canyon Mesa Trail & Trail Head 1157039.1 S. Diamond Bar Blvd. Section 14 of the original contract allows the City Council to extend the term of the contract by way of an amendment provided that any increase in the compensation to the contractor does not exceed the consumer price index, as defined therein. ValleyCrest (BrightView) has agreed to a three-month extension with a 1.34% C.P.I. increase which meets the requirements of Section 14. Staff is recommending approval of the sixth amendment to extend the term of the contract for three -months. DISCUSSION: ValleyCrest Landscape Maintenance (BrightView) has maintained these areas for the past nine years. It has been staffs experience with ValleyCrest (BrightView) that they provide excellent and responsive service. ValleyCrest (BrightView) has been providing landscape maintenance service at Peterson and Pantera Parks since April, 2003. Summit Ridge Park and the Diamond Bar Center grounds were added in October, 2004 and Lorbeer Middle School was added it July, 2006. Seven (7) additional locations were added to ValleyCrest's (BrightView's) contract for the 2007/08 FY: Paul C. Grow, Heritage, Maple Hill, Ronald Reagan, Starshine, Sycamore Canyon, plus the Trail & Trail Head at Sycamore Canyon Park. The Mesa Trail at Sycamore Canyon Park was added in July, 2012. Additional work items in the $9,750 authorization include: 1. Improvements to middle field and as -needed work at Lorbeer Middle School -- $1,000 2. As -needed work at other City Parks & Trails -- $5,250 3. Pre and post event cleanup at DBHS for July 4 event plus 3 staff during event. $3,500. PREPARED -AND REVIEWED BY: nity Services Director Attachments: Amendment #6 dated June 7, 2016. Proposal from ValleyCrest Landscape Maintenance (BrightView) dated June 1, 2016 confirming their request for a three-month agreement with a 1.34% CPI increase and the company name change to BrightView Landscape Services, Inc. Maintenance Services Agreement dated 6/21/11. 1157039.1 AMENDMENT #6 TO CONTRACT AGREEMENT THIS CONTRACT AMENDMENT ("Sixth Amendment") is made this 7h day of June, 2016 by and between the CITY OF DIAMOND BAR, a municipal corporation of the State of California ("CITY") and VALLEYCREST LANDSCAPE MAINTENANCE (BRIGHTVIEW LANDSCAPE SERVICES, INC.), ("CONTRACTOR") Recitals: a. CONTRACTOR entered into a two year AGREEMENT with CITY effective July 1, 2011 ("the Original Agreement"), which is incorporated herein by reference, for Landscape Maintenance at locations listed in Exhibit A, which is attached hereto and incorporated herein by reference. b. Pursuant to Section 14 of the Original Agreement, the City Council has exercised its option to extend the term of the Original Agreement through June 30, 2016, by way of five amendments to the Original Agreement (the "Amendments"). The Amendments and the Original Agreement are collectively referred to herein as the "Agreement". c. Parties desire to amend the Agreement to extend the term for three -months, July 1, 2016 to September 30, 2016 for the total annual amount of $93,485, which includes a 1.34% CPI increase, plus an authorized Amount of $9,750 for as -needed work as assigned, for a total authorization of $103,235. d. CONTRACTOR requests that the CITY accept the change of its company name from ValleyCrest Landscape Maintenance to BrightView Landscape Services, Inc. Now, therefore, the parties agree to amend the AGREEMENT as follows: Section 1— The term of the Original Agreement as provided in Section 3 thereof and as amended by the Amendments is amended by extending the term for three -months, July 1, 2016 to September 30, 2016. Section 2 — The compensation as provided in Section 4 of the Original Agreement and as amended by the Amendments, shall be increased to the not to exceed amount of $93,485 for all work performed during the term of this Sixth Amendment, with an authorized amount of an additional $9,750 for as needed work as assigned. Section 3 — CITY accepts the CONTRACTOR'S name change from ValleyCrest Landscape Maintenance to BrightView Landscape Services, Inc., and assigns the Agreement to CONTRACTOR which agrees to be bound by all terms contained in the Agreement, as amended by this Sixth Amendment. Section 4 — CONTRACTOR acknowledges that it and any subcontractors it may use, are required to be registered with the Department of Industrial Relations pursuant to Labor Code § 1725.5 prior to the effective date of this Sixth Amendment. CONTRACTOR is registered under DIR # 1000005364 and represents that it will not be utilizing any subcontractors in performing this Sixth Amendment, which are also required to be registered. This Sixth Amendment is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Section 5 — This Sixth Amendment integrates all of the terms and conditions referenced herein, and supersedes all negotiations with respect thereto. This Sixth Amendment amends, as set forth herein, the Agreement and except as specifically amended herein, the Agreement shall remain in full force and effect. To the extent there is any conflict between this Sixth Amendment and the terms and provisions of the Agreement, the terms and provisions of this Sixth Amendment shall control. 1157039.1 IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #6 TO AGREEMENT on the date and year first written above. CITY OF DIAMOND BAR BRIGHTVIEW LANDSCAPE SERVICES, INC. A Municipal Corporation Contractor Of the State of California Signed Nancy A. Lyons Title: Mayor APPROVED TO FORM: David DeBerry, City Attorney 1157039.1 Signed Title ATTEST: Tommye Cribbins,City Clerk Exhibit A BRIGHTVIEW LANDSCAPE SERVICES, INC. Facility Maintenance Locations (7/1/16 — 9/30/16) 1. Diamond Bar Center — 1600 S. Grand Ave. 2. Paul C. Grow Park — 23281 Forest Canyon Drive 3. Heritage Park — 2900 Brea Canyon Road 4. Lorbeer Middle School (Football Field and Slope on Golden 5. Maple Hill Park —1309 S. Maple Hill Road 6. Pantera Park — 738 Pantera Drive 7. Peterson Park — 24142 E. Sylvan Glen Drive 8. Ronald Reagan Park — 2201 Peaceful Hills Road 9. Starshine Park — 20839 Starshine Road 10. Summitridge Park —1425 Summitridge Drive 11. Sycamore Canyon Park — 22930 Golden Springs Drive 12. Sycamore Canyon Mesa Trail & Trail Head 2016/17 Contract Amount: 2016/17 Potential As -Needed Work 2016/17 FY Authorization 1157039.1 Springs) — 501 S. Diamond Bar Blvd. $93,485 9,750 $103,235 8726 Calabash Ave. Fontana, CA 92335 T. 909 349 1802 www.bnghtdewxom BrightView June 1, 2016 Anthony Jordan City of Diamond Bar Parks Department 21810 Copley Drive Diamond Bar, California 91765 Re: Letter of Intent — Contract Renewal: The Maintenance of Landscape and Irrigation at City parks for Fiscal Year 2016117 Mr. Jordan, ValleyCrest Landscape Maintenance, Inc. (d.b.a. BrightView Landscape Services, Inc.) would like to extend its gratitude to the City of Diamond Bar for its partnership over the past years. We accept the offer to extend the Contract Renewal for the term of 7-1-16 to 9-30-16 with this letter of intent. We would respectfully request a C.P.I. increase of 1.34% to match the Consumer Price Index for Los Angeles County. We are excited to announce our legacy company ValleyCrest Landscape Maintenance is now BrightView Landscape Services. The ValleyCrest team and quality that you have known and trusted for years will not change but as BrightView we will leverage our 144 years of industry knowledge, innovation, experience, and expertise to create the next generation landscape services company. It's also important that we tell you that the name change is not a change of legal entity that is servicing you; it is a change to the name of the entity only. We have the same EIN and state and local registration numbers and maintain the same contractor's license. We remain bound to the contracts in place, including certificates of insurance, bonds and change orders. If you have any questions please feel free to contact us. We look forward to a successful year. If you have any questions or comments please give me a call at (909) 349-1802 or you can email me at obird0vallevcrest.com. Sinc*-D rely, Paul Bird Branch Manager BrightView Landscape Services PARKS MAINTENANCE SERVICES AGREEMENT THIS AGREEMENT is made as of June 21, 2011 by and between the City of Diamond Bar, a municipal corporation ("City") and ValleyCrest Landscape Maintenance ("Contractor"). _-_ RECITALS A. City desires to utilize the services of Contractor as an independent contractor to provide city-wide tree maintenance services. B. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for Parks Maintenance Services in the City of Diamond Bar. The work to be performed shall be in accordance with the Specifications dated July 1, 2007. 2. Incorporated Documents To Be Considered Complementary. The Specifications (Exhibit "A") are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Specifications, CONTRACTOR'S Proposal dated May 4, 2011 (Exhibit "B"), together with this written agreement, shall constitute the contract between the parties. Should it be ascertained that any inconsistency exists between the aforesaid documents and this Agreement, the provisions of this Agreement shall control. 3. Term of Agreement. This Contract and unit prices shall take effect July 1, 2011, and remain in effect, unless earlier terminated pursuant to the provisions of Section 13 herein, until June 30, 2013. This Agreement may be extended as set forth in Section 14. 4. Compensation. City shall pay to the Contractor for furnishing all material and doing the prescribed work an annual amount not to exceed the grand total of Three Hundred Sixty -Two Thousand Nine Hundred Ninety -Five Dollars ($362,995) in accordance with the unit rates set forth in the Compensation Schedule attached hereto as Exhibit "C" and incorporated herein by reference. Payment will be made only after submission of proper invoices in the form specified by City. 5. Addresses. City: James DeStefano, City Manager City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765-4178 Contractor: ValleyCrest Landscape Maintenance 8726 Calabash Road Fontana, CA 92335 6. Status as Independent Contractor. A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. D. Contractor shall, at Contractor's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the requirements in this Section 6. Additionally, the City shall have the right to offset against the amount of any fees due to Contractor under this Agreement for any amount or penalty levied against the City for Contractor's failure to comply with this Section 6, 7. Standard of Performance. Contractor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Contractor shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City (meaning that Contractor shall indemnify and defend City notwithstanding any alleged or actual passive negligence of City which may have contributed to the claims, damages, costs or liability). Should City in its sole discretion find Contractor's legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor's negligence, recklessness or willful misconduct. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 9. Insurance. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City (1) a policy or policies of broad-form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $1,000,000.00, (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insured on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insured to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement; shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M, Best's rating of no less that A VII. C. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. D. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director, Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 10. Confidentiality. Contractor in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Contractor covenants that all data, documents,. discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Contractor's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Contractor may, however, make and retain such copies of said documents and materials as Contractor may desire. 12. Conflict of Interest. A. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any manner with the performance of its services hereunder, Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services. 14. Extension Option. A. The City Council shall have the option to extend this Agreement for no more than one year, as set forth in Section 14. C., subject to the same terms and conditions contained herein, by giving Contractor written notice of exercise of this option to renew at least thirty (30) days prior to the expiration of the initial term of this Agreement, or of any additional one (1) year or multiple year extensions. B. The City Council shall also have the option to extend this Agreement for a multiple year period (up to three years), if the contractor agrees to waive its opportunity to receive a CPI increase during the entire extension period. If this option is selected, Contractor obtains the right to terminate the contract after the first year of the multiple year period, with 180 days written notice to the City. The City shall retain its right to terminate this Agreement, without cause, with 30 days written notice to the Contractor, per section 13, above. City shall provide Contractor written notice of exercise of this option to renew at least thirty (30) days prior to the expiration of the initial term of this Agreement, or of any additional one (1) year or multiple year extensions. C. In the event the City Council exercises its option to extend the term of this Agreement for one or more additional one year periods as set forth in Section 14. A., the Contractor's unit prices shall be subject to adjustment at the commencement of the extended term and annually thereafter ("the adjustment date") as follows: Any increase in compensation will be negotiated between the City and the contractor, with the limits being no increase to a maximum of the cost of living. The increase, if any, will be calculated with reference to cost of living during the previous year. If the increase is approved by the City Council, the increase will be calculated by adding the Contractor's monthly compensation, the amount, if any, obtained by multiplying the contractor's compensation as of the adjustment date by the percentage by which the Consumer Price Index ("CPI") for the Los Angeles -Anaheim -Riverside metropolitan area for the month immediately preceding the Adjustment Date (the "Index Month") reported by the Bureau of Labor Statistics of the United States Department of Labor, has increased over the CPI for the month one year prior to the Index Month. If the Index is discontinued, the Director's office shall, at its discretion, substitute for the Index such other similar index as it may deem appropriate. 15. Personnel. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right, for good cause, to require Contractor to exclude any employee from performing services on City's premises. 16. Prevailing Wage. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request, City also shall cause a copy of such detenninations to be posted at the job site. The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 17. Non -Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 18. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 19. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 20. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 21. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 22. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 23. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 24. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 25. Records and Audits. The Contractor shall maintain accounts and records, including personnel, property and financial records, adequatg to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by the City to assure proper accounting. These records will be made available for audit purposes to the City or any authorized representative, and will be retained five years after final payments are issued and other pending matters are closed. 26, Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by 'the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 27. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement: as of the date first written above. "C ity" ATTEST: / By.- TommyelCribbins, City Clerk Appr yed as to form: k:0c)h .Jenkins, "CONTRACTOR" TITLE — CITY OF DIAMOND BAR "yeM By. StA eor State of California "CONTRACTOR'S" License No. 266211. CONTRACTOR'S Business Phone 909-319-/XoZ Emergency Phoneg/S/- y/ at which CONTRACTOR can be reached at any time. CITY COUNCIL Agenda # 8.1(a ) Meeting Date: June 7,201 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: ADOPT RESOLUTION 2016-XX—A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE 30, 2017, INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH RECOMMENDATION: Approve and adopt incorporating amendments, if any, made at this meeting. FINANCIAL IMPACT: The City Manager's Draft Recommended Budget as submitted reflects General Fund Estimated Resources of $26.1 million with appropriations of $25.8 million. This results in an increase of nearly $355,000 to the General Fund reserves from annual operations. In addition to the annual appropriations, the proposed budget includes the use of General Fund Reserves in the amount of $1.9 million. The City will be starting its fiscal year with an estimated General Fund reserve in the amount of $18.8 million. If approved, the FY16-17 Municipal Budget anticipates an ending General Fund reserves of $17.3 million based on projected revenues and expenditures. The proposed budget includes a Capital Improvement Program that amounts to $19.6 million and spending plans for the various Special Revenue Funds and Internal Service Funds. BACKGROUND & DISCUSSION: Each year the City Manager prepares and submits a draft municipal budget for review and adoption. This year the draft budget was presented to the City Council during a study sessions held on May 17, 2016 and June 7, 2016. In FY 2015-16 the economy continued to stabilize and the City of Diamond Bar realized modest increases in most major revenue sources. FY 2015-16 saw the final homes being completed in the Willow Heights housing development. There has been an expanded effort in economic development endeavors on the part of City Council and City staff in order to diversify the sales tax base of the City and offer more options for residents to shop and dine in Diamond Bar. Part of staff's focus during the budget development process has been to examine departmental operations and staffing in order to provide the residents of Diamond Bar the outstanding service to which they have become accustomed at the lowest cost possible while preserving the City's valuable resources. With this in mind, the City Manager has recommended some departmental realignments in order to better suit the needs of the residents and manage resources more effectively. They are outlined below in the "Personnel" section. A continued focus during the budget development process has been to examine various programs while identifying program revenues vs. program expenditures. This helps to identify what portion of these programs are being subsidized by the General Fund and whether it is an appropriate use of resources which benefits a majority of the residents. A citywide fee study has commenced and will be completed in FY 2016-17 for Council's review. The City received the final development fees related to the Willow Heights project which amounted to nearly $900,000 of one time funds. City management is proposing that those funds (plus additional anticipated FY 2015-16 surplus) are used to replenish some of the special revenue and internal service funds which have been depleted in recent years. It is proposed that the funds be moved during FY 2015-16 as follows: General Plan Fund $ 240,000 Technology Reserve Fund (new) 200,000 Traffic Mitigation Fund 300,000 Equipment Maint & Replacement Fund 100,000 Building Maintenance Fund 200,000 Total $1,040,000 After replenishing the recommended funds, it is anticipated that the excess General Fund resources over appropriations will be $1.45 million with a General Fund reserve balance of an estimated $18.8 million. The FY 2016-17 budget as proposed is balanced and provides for growth in General Fund operating reserves in the amount of nearly $355,000. Items of Note Included in the Budget: GENERALFUND Resources The draft FY 2016-17 General Fund Budget estimates resources for the fiscal year in the amount of $26.1 million. Budgeted revenues for FY 2016-17 are expected to be down approximately 5.4% over FY 2015-16 projected revenues. This reduction in revenue is due primarily to the one-time revenue realized in FY 2015-16 related to the Willow Heights housing project. Property Taxes — Property tax revenues are estimated at $4.8 million. The FY 2016-17 projections assume a 4.0% growth in secured property taxes based upon the rebounding and stabilizing real estate values and home sales in the Los Angeles Area. The growth in the property tax roll for the current year is 5.5% Other Taxes and Fees — The revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. This category is projected to decrease 7.9% during FY 2016-17 due to the receipt of one-time adjustments to sales tax revenue in FY 2015-16 along with the recent lower fuel prices. State Subventions — There is an estimated increase of $193,000 in this category. This category is made up primarily of Property Tax in Lieu of Vehicle License Fees which is based on the rising property tax values in the City. From Other Agencies — Included in the proposed budget is the sale of Prop A funds in exchange for General Fund revenue. The sale of this restricted funding source in exchange for General Fund money gives the City more flexibility to use the funds at its discretion. This exchange would result in an additional $450,000 in unrestricted funds. Current Service Charges — Estimated resources in this category are down approximately $1.1 million over FY 2015-16 projections to $2.9 million. This category reflects planning, building, engineering and recreation fees. The decrease is due primarily to the completion of the Willow Heights housing project during the current fiscal year and the one time receipt of developer fees. Cost Reimbursements — During FY 2016-17, the reimbursement from Calvary Chapel for Sheriff's services has been reclassified from "Special Event Fees" to the more appropriate category of "Cost Reimbursements". This is anticipated to be approximately $100,000. Use of Fund Balance Reserves — As mentioned earlier, the General Fund Resources includes the use of $1.9 million in General Fund reserves to fund the following appropriations: Capital Improvement Projects (CIP) $1.23 million — During FY's 13-14 and 14-15, the City sold its restricted Prop A funds to the City of Industry. One project funded by this exchange is being carried over into FY 16-17 resulting in the remaining funds going into General Fund reserves at the end of FY 15-16. The remaining proceeds from this sale will be used to complete the Morning Canyon Parkway Improvements ($318,099). Other projects that will use General Fund reserves include a Street Clock at Diamond Bar Blvd and Grand Ave. ($52,000), City Entry Monuments at Golden Springs Drive/Calbourne and Diamond Bar Blvd/Temple ($120,000), Groundwater Drainage Improvements ($225,000), Diamond Bar Blvd Streetscape (Golden Springs Drive/60 FWY) Design ($300,000), Washington Street Enhancement ($110,000), City Hall Server Room HVAC ($80,000) and the Diamond Bar Center Restroom Lighting Remodel ($25,000). Professional Services — Revenue Measure $155,000 — On March 22, 2016, the City Council approved the use of reserves to hire TBWB Strategies to explore its options for a variety of funding mechanisms that would provide the City with a more robust, diverse and 3 consistent revenue stream that are not subject to State siphoning during economic downturns. This amount represents a carryover of the remaining funds available for this project. • Economic Development - $334,564 — This year's recommended amount is allocated primarily for consultants, marketing and other related work for a number of potential sites. • Transfer Out — LLADS $196,547 — The City Council has started taking steps toward recovering more costs related to maintaining the City's Lighting and Landscape Assessment Districts (LLADs). After successfully returning to the original property tax levy in District 39 at $236 per parcel, the General Fund no longer has to subsidize District 39. In fact, for the first time in several years there is a slight surplus that will be carried over to help offset rising costs in the future. The other two LLAD's continue to be subsidized by the General Fund. In FY 16-17, it is anticipated that a total of $196,547 ($113,453 for District 38, and $83,094 for District 41) is required to maintain current service levels. Staff recommends this be funded with reserves. This recommendation is approximately $22,000 more than the anticipated reserve contribution in FY 2016-17. Appropriations The draft FY 2016-17 General Fund Budget estimates appropriations in the amount of $25.8 million. Every effort has been made to keep appropriations at or near the FY 2015-16 Mid Year revision with few exceptions. The following are items of significance which have been incorporated into the recommended budget: • Cost of Living Adjustment/Benefit Allotment — Each year, the City Council adopts the Compensation Plan for the upcoming fiscal year which includes all employee positions and associated salary ranges. The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a cost of living adjustment (COLA) for City employees based on the March -to -March rates of the federal Consumer Price Index (CPI) for Wage Earners & Clerical Workers in Los Angeles/Orange Counties. This year's CPI for the established period is 1.34%. As presented in the budget, the recommendation is a 1.5% COLA for all benefitted employees in addition to a $50 per month increase to the Benefit Allotment. With the monthly Benefit Allotment increase, full-time non-exempt staff will receive $1,220 and full-time exempt staff and City Council Members will receive $1,250 to be used towards health benefits. The COLA, increase to the benefit allotment and various updates to the City's classification and compensation plan results in a grand total of $110,177 in additional personnel costs, $83,612 of which has a General Fund impact. • Personnel — Via the adopted FY 2016-17 Goals & Objectives, the City Council has made the development and maintenance of a professional and effective workforce to serve the public a priority. It is then the duty and responsibility of the City Manager to periodically review departmental operations and staffing structures for efficient, cost effective, and economical delivery of services to the public and to conduct long-term organizational and succession planning. Therefore, the City Manager has identified the following as the first phase of objectives in meeting this goal: 4 1. Realignment of all park and facility maintenance functions and capital improvement projects (CIP) from Community Services to Public Works under the supervision of the Public Works Director, as is typical in many municipal organizations. As the City has matured and the number of properties requiring city operation and maintenance has increased, it is prudent to centralize the maintenance function to provide a more efficient and coordinated response to the development and upkeep of such public facilities. As a result of the additional duties, responsibilities, and supervision associated with the centralization of maintenance and management of CIP, the Public Works Director's salary range has been adjusted from Salary Grade 56E to Salary Grade 58E. 2. With the maintenance and CIP functions transferred from Community Services to Public Works, the overall scope of the Community Services Department has been changed to focus primarily on Parks & Recreation programming. Therefore, the Community Services Department has been changed to the Parks & Recreation Department. It is appropriate to reflect the change by adjusting job classification titles as follows: Community Services Worker to Recreation Worker Community Services Leader I to Recreation Leader I Community Services Leader II to Recreation Leader II Community Services Specialist to Recreation Specialist Community Services Coordinator to Recreation Coordinator Furthermore, as a result of the changes in duties and responsibilities related to the realignment of parks and facilities maintenance and CIP to Public Works, it is recommended that the Community Services Director job classification be retitled to Parks & Recreation Director and the salary range be adjusted from Salary Grade 56E to Salary Grade 51 E. 3. There is no longer a need to specialize maintenance related job titles between two departments since they will all be centralized in the Public Works Department. The City's classification and compensation structure currently aligns the Senior Facilities Maintenance Worker and Senior Street Maintenance Worker at Salary Grade 1 ONE. It is recommended that the job titles for both classifications be broadened and titled Senior Maintenance Worker. The assigned duties, knowledge, skills and abilities for each of the maintenance divisions will be distinguished within the City's classification specification document. This also allows for greater flexibility for the City to assign a Senior Maintenance Worker position to the Parks Maintenance Division in the future since there is no current position in the City's classification structure with that title. There is no budgetary impact associated with this change. 4. Reclassification of the Deputy City Manager to Assistant City Manager to establish an adjusted supervisory and reporting structure and to assist in the transition of the realigned Parks & Recreation Department. In addition to the supervision of the Parks & Recreation Director, the Assistant City Manager will oversee the Information Systems Director and Human Resources Manager in addition to the Assistant to the City 5 Manager, City Clerk, Public Information Manager and Public Safety program. Additionally, it is recommended that the salary range for the Assistant City Manager be adjusted from Salary Grade 60-E to Salary Grade 59-E to more accurately reflect current labor market conditions. 5. To ensure proper oversight of programs and personnel, it is recommended that the Assistant to the City Manager classification be fully funded for FY 16-17. This position will be tasked with the supervision of the City's Management Analyst series and will provide direct technical and project management support to the Assistant City Manager and City Manager's Office including high level tasks involving public safety (LASD contract, Animal Control, Emergency Preparedness) and budget & finance. 6. The additional duties and responsibilities assigned to the Assistant City Manager necessitate the realignment of the City's risk management function and it is recommended that it be transferred to the Human Resources Division. Risk Management includes general liability, workers compensation, vehicle, crime, environmental and safety programs through the California Joint Powers Insurance Authority (JPIA) and the City's Employee Safety Program. The complete centralization of risk management will improve organizational efficiency and identify new ways to further mitigate the City's overall risk exposure. With these additional duties and responsibilities, it is recommended that the Human Resources Manager job classification title be amended to Human Resources and Risk Manager and the classification's salary range be adjusted from Salary Grade 40-E to Salary Grade 44-E All of the aforementioned personnel changes above result in a net increase of one additional full-time benefitted employee to the City. With additional retirements expected in the next year, these are just the first in a series of personnel adjustments designed to identify new long-term efficiencies as the organization matures. It is expected that additional structural changes will be brought to the City Council for consideration over the next 12-24 months. • Law Enforcement — The City was notified by the Los Angeles County Sheriff's Department that the increase to the FY 2016-17 law enforcement contract will be 3.7% for a total Law Enforcement budget of $6,456,000. This is an increase of $372,000 over the anticipated costs for FY 2015-16. The increase to the Law Enforcement budget also includes a payment of 9.5% or $530,000 into the Sheriff's Liability Trust Fund. This fund has been set up to offset any costs associated with liability claims filed against the Los Angeles County Sheriff's Department. • General Government — This category has historically been where general expenses that benefit several departments have been expensed. Examples include general supplies, Xerox machines and bank charges. In order to manage these expenditures more effectively, they have all been moved to the various departments that have historically managed the contracts or costs. • Park Maintenance and CIP —As previously mentioned the maintenance function and the parks CIP program has been centralized in Public Works. The budget that has been part of 0 the former Community Services Department has been moved to the Public Works Department. After this transition there will be a review and refinement of the parks CIP program to determine project priority along with any changes to funding sources. Staff will bring back any recommendations to Council in the late fall 2016. • Recreation Program Special Events — As previously mentioned a citywide fee study got underway in FY 2015/16 to review the fees charged for various city provided services. The review of subsidies provided for special events, sports and contract classes will be brought back to Council for consideration when that fee study is completed. It is currently recommended by staff that the Halloween Haunt be replaced with a Bark Park event. Since the event at the dog park in 2014, dog park users have requested additional programming and activities be scheduled at the dog park. The event at the dog park is projected to cost less than half the cost of the Halloween Haunt and it will provide activities for a much larger cross section of residents in the City. Special Revenue Funds The City has several special revenue funds which account for and report the proceeds for specific revenue sources that are restricted to pay expenditures for specified purposes. Some examples of special revenue funds utilized by the City of Diamond Bar include funds like the Measure R Fund, Prop A & C Funds and the Lighting and Landscape District Funds. Each of these funds has a specific revenue source and strict guidelines as to how those resources may be spent. The City uses these restricted resources to pay for things such as slurry seal projects, transit related programs and solid waste reduction programs. It is proposed for the current fiscal year (FY 2015-16) that City Council establishes a new fund which is described below: Technology Reserve Fund (Fund 018) — It is proposed that this fund be created during the current fiscal year in order to fund the City's anticipated future needs related to aging software systems (i.e. SunGard Pentamation — the City's finance system) that may no longer be supported by vendors. The primary funding source for this fund is a portion of the "one time" money realized from building fees collected during FY 2015-16 (referenced above). It is proposed that $200,000 be transferred from the General Fund to the Technology Reserve Fund during FY 2015-16 in order to help fund the City's anticipated needs. It is also proposed in the FY 2016-17 budget that another $100,000 be set aside for this purpose. It is further recommended that money be set aside each fiscal year in order to meet the technological needs of the City as they arise. Other Special Revenue Funds Measure R Fund (110) — Los Angeles County voters passed Measure R which is a''/i% sales tax increase to fund transportation related projects. This fiscal year it is estimated that the City will receive an allocation of $645,900 which will be used to help fund street improvement projects. Gas Tax Fund (111) —The Gas Tax Fund accounts for gas tax received from the State. The Gas Tax Fund will assist in the funding of road maintenance through a transfer to the General Fund in the 7 amount of $982,200. In addition, the Gas Tax fund will pay for street improvement projects and miscellaneous Public Works improvements. Prop A Transit Fund (112) - The Prop A Transit revenue is derived from additional voter approved sales tax. Transit related activities to be funded by Prop A including the City's transit subsidy program, excursions, and Holiday Shuttle program. It is also being used to fund traffic management and safety projects and miscellaneous Public Works improvements. Prop C Transit Fund (113) — The revenue in this fund is also derived from an additional voter approved sales tax. In addition to funding the Diamond Ride program, this fund will also provide resources for the operation of the City's traffic management system. Prop C will also provide funds for traffic management and safety projects and miscellaneous Public Works improvements. Moving Ahead for Progress in the 21s' Century (MAP -21) Fund (114) —The Federal government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two year legislation has annual allocations funded primarily by the Highway Account. Projects slated to be completed using these funds include Arterial Street Rehab and Drainage Improvement at Brea Canyon Cut-off and the SR-60/Lemon Ave. Interchange. Integrated Waste Management Fund (115) — This fund accounts for AB939 fees which are collected from waste hauler fees. Items funded out of this fund include staff time to manage the City's solid waste reduction programs, AB939 reporting, street sweeping, storm drainage maintenance and debris composting programs. Traffic Mitigation Fund (116) — This fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. A portion of the Willow Heights developer fees ($300,000) were transferred to this fund during FY 2015-16 in order to replenish this fund. This fund has been depleted over the years and it is important to not have to depend on State or County funds if emergency road or traffic projects surface. There are several road rehabilitation as well as intersection modification and enhancement projects which will be completed during FY 2016-17 with these funds. Sewer Mitigation Fund (117) — This fund was established last fiscal year as a result of developer impacts to existing sewer facilities in the City. Funds are received from development projects and will be used for sewer facility mitigation and improvement projects. FY 2016-17 will see the development of a Sewer Master Plan using these funds. Air Quality Improvement Fund (118) — This fund receives AB2766 funds which are a derived from a portion of the motor vehicle registration fees received by the State. These funds must be used for projects that will reduce vehicle emissions. This year the fund will provide resources for various traffic management and safety projects. MTA Grants Fund (120) — LACMTA Call for Projects allocates discretionary transportation capital funds for regionally significant projects proposed by local jurisdictions, Caltrans and other public agencies. The City has received grants to be used for The SR 60/Lemon Ave. Interchange and the Adaptive Traffic Control System. Waste Hauler Fund (121) — This fund collects revenue received from the City's Waste Hauler. These fees are collected in order to mitigate damage to City streets caused by large trash trucks. Each year these funds are used to fund residential slurry seal projects. Park Fees Fund (Quimby) (122) — This fund collects the required fees set forth within the Subdivision Map Act of the California State Constitution. Developers are required to either contribute land or pay these fees to the local government to provide recreational facilities within a development area. Fees were collected in FY 2015-16 from the Millennium project. These funds will be used to fund a variety of park improvement projects. Prop A — Safe Neighborhood Parks Fund (123) — The County of Los Angeles allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. Park & Facility Development Fund (124) — One-time developer fees from the Willow Heights housing development have been transferred to this fund. The funds will be used for a variety of park and trail improvements. Landscape Assessment District Funds 38, 39, and 41 (138, 139,141) As previously mentioned above, the General Fund continues to subsidize two of the three Lighting and Landscape Assessment Districts. Every effort was made to keep costs level but with rising costs and the severe drought conditions there are budget deficits in District 38 and District 41. To balance these budgets a transfer of $196,600 from the General Fund will be necessary. Capital Improvement Projects Fund (250) The FY 2016-17 Capital Improvement Projects List includes projects amounting to $19.6 million of which $12.1 million are project carryovers from FY 2015-16 and the balance of $7.5 million is either new projects or additional appropriations on existing projects. Included in the new projects for FY 2015-16 is one street improvement projects, two traffic management projects, Diamond Bar Blvd. Streetscape Design, Washington Street Enhancement, trail enhancements and improvements at the Diamond Bar Center. Planning Commission Resolution No. 2016-16 ratifies that the proposed CIP plan is consistent with the City's General Plan. Debt Service Fund (370) - The 2002 variable rate bond was refinanced into a fixed rate bond during FY 2011-12. This fund was established to account for the debt service on the fixed rate bond. The fund accounts for the principal and interest payments and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. The transfer from the General Fund for FY 2016-17 is estimated to be $855,906. Self Insurance Fund (510) The purpose of this fund is to pay the annual premiums on a variety of insurance policies including crime, property and liability insurance. The total transfer from the General Fund during FY 2016-17 to cover these costs is $442,216. Vehicle Maintenance & Replacement Funds (520) In FY 2015-16 the City implemented the centralization of the fleet management function. 9 The City's fleet has aged, with many vehicles going several years past their useful lives. There has been three vehicles purchased so far in FY 2015-16. It is staff's recommendation that the City purchase two additional vehicles during FY 2016-17 to replace the 2000 GEM car and the 1997 Ford F-250. Equipment Maintenance & Replacement Fund (530) This fund was established to help fund various equipment replacement and/or enhancements. Purchases from this fund during FY 2016-17 are exclusively computer hardware & software. The transfer from the General Fund to fund these purchases amounts to $147,400. Building Facility & Maintenance Fund (540) This fund was established in FY 12-13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California Edison from the installation of solar panels at City Hall. It is estimated that the City will receive $10,000 each year for five years. $200,000 of one-time Willow Heights development fees have been transferred to this fund during FY 2015-16 to help replenish this fund. PREPARED BY: Dianna L. Honeywell REVIEWED BY: Wl�c, Finance Director Attachments: 1. Resolution 2016 -XX Adopting the Fiscal Year 2016-17 Budget. 10 A. Recitals RESOLUTION NO. 2016 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE 30, 2017 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. (i) The City Manager has heretofore prepared and presented to this City Council a draft budget for the City's fiscal year 2016-2017, including staffing and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefore (referred to the "Budget" sometimes hereinafter). (ii) The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the City Council its report thereon concerning conformity of the capital improvement program with the City's contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2016-2017 Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted public meetings on the entirety of the fiscal year 2016-17 Budget and concluded said meetings prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 2. The City Council hereby finds and determines that the capital improvement program set forth in the Budget, and each project identified therein, is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public meeting conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2016 and ending June 30, 2017 and consisting of the estimated and anticipated expenditures and revenues for that fiscal year. 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No check shall be issued nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations herein above authorized unless such appropriations shall have been amended by a supplemental appropriation duly enacted by the City Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 12 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefore, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The City Manager hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code 0000 series, 1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager may transfer amounts between and within those classifications, but only within a fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this day of 2016. Nancy A. Lyons, Mayor 13 I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk of the City of Diamond Bar 14 CITY COUNCIL GOALS AND OBJECTIVES FY 2016-2017 15 City Council Goals & Objectives FY 2016-17 1. Develop and implement responsible fiscal policy that ensures long-term financial sustainability. 1.1 Secure additional long-term General Fund revenues by enhancing and diversifying the City's sales tax base. 1.2 Develop and consider options to increase the City's Transient Occupancy Tax (TOT or"hotel room tax")rate. 1.3 Prepare a long-term fiscal sustainability report with strategies to meet future community needs and associated maintenance, renovation, and improvement costs. 1.4 Cond ucta City-wide User Fee Study to determine full cost recovery levels of all City services. 1.5 Identify subsidized programs and consider policy options to eliminate or reduce subsidies. 1.6 Prepare a use analysis for the Diamond Bar Center to determine historical trends and identify revenue -generating opportunities, including actively marketing the facility to the business community for weekday conference use. 1.7 Return maintenance responsibilities to the five homeowner's associations in Lighting & Landscape Assessment District (LLAD) #41. 2. Pursue transportation infrastructure improvements that mitigate traffic congestion in Diamond Bar. 2.1 In cooperation with the City's project partners, complete the 57/60 Confluence Project. 2,1.1 Complete construction of the westbound SR -60 on-ramp from Grand Avenue (Phase One). 2.1.2 Commence construction of the westbound SR -60 off -ramp and auxiliary lane to Grand Avenue (Phase Two). 2.1.3 Complete design of local improvements. at Grand/Golden Springs and Diamond Bar Golf Course frontage and prepare for construction (Phase Three). 2.1.4 Secure Construction funding for the 57/60 freeway mainline improvements, bypass connectors, and Grand Avenue bridge widening project (Phase Four). 2.2 In cooperation with the City's projectpartners, secure funding and complete the 57/60 "big fix" project, which includes missing connectors and carpool lanes. 2.1.1 Complete a feasibility study to determine the preferred and most effective options. 2.1.2 Continue federal advocacy efforts necessary to secure funding. 2.3 In cooperation with the City's project partners, complete the Lemon Avenue on/off ramp project. 2.3.1 Commence construction In Qtr. FY 2016-17. 2.4 Advocate for transportation solutionsthat are equitable in distribution of goods movement traffic and maintain opposition to SCAG's proposed east/west freight corridor in the San Jose Creek Wash. 2.5 Optimize traffic flow on the City's arterial streets (Grand Ave., Diamond Bar Blvd.; and Golden Springs Dr.). 2.5.1 Implement the adaptive traffic control system. IN 3. Implement a long-term economic development policy strategy that attracts andretains quality small businesses and national/regional credit tenants. 3.1 In cooperation with the property owners, redevelop the K -mart site to include new retail and restaurant options. 3.2 Pursue a well-qualified developer andbegin construction on a hotel project at the former Honda property and/or Brea Canyon Road trailer/storage site. 3.3 In cooperation with the Regional Chamber of Commerce—San Gabriel Valley, establish an annual Diamond Bar Restaurant Week to promote local businesses. 3.4 Launch the Dining Diamond Bar media campaign to promote local restaurant options. 3.5 Continue the Mayor's monthly meetings with local business leaders. 4. Maintain a safe, sustainable and healthy community. 4.1 Create a community vision statement and strategic plan to guide future goals and objectives. 4.2 Complete a comprehensive update to the City's General Plan 4.2.1 Approve a contract with the consulting firm. 4.2.2 Form General Plan Advisory Committee and associated subcommittees. 4.2.3 Begin the public engagement process. 4.3 Encourage participation in Neighborhood/Business Watch groups and enhance communication to groups already in place. 4.4 Maintain and enhance the City's emergency response readiness/preparedness through staff training/exercises/simulations, policy development and public education. 4.5 Begin waste hauler franchise review and negotiation process. 4.6 Update the City's ADA self-evaluation and transition plan. 4.7 Secure funding partners/sponsors to fund a "quiet zone' on the Metrol-inktrainline at Lemon Avenue near Walnut Elementary. S. Provide an open, efficient and responsive local government. 5.1 Launch a redesigned City website that includes the latest technologies, streamlines the user experience, enhances public engagement, communication and reporting opportunities, and expands access to public information and documents. 5.2 Complete and launch a comprehensive update to the City's smartphone application. 5.3 Upon launch of the new website and smartphone application,. conduct a marketing campaign to promote the new website and application as the primary sources of City information and news. 5.4 Make a live stream of the DBty Government Access Channel available on the City's website. 5.5 Continue efforts to image and catalogue public records across departments. 5.6 Expandonline permit and business license application portals. 5.7 Develop an updated e -government plan. 6. Provide and maintain high quality public facilities, infrastructure, and equipment. 6.1 Develop and consider options for a property -based assessment to fund parks and recreation and athletic field capital improvement projects. 17 6.2 Complete annual fiscal year Capital Improvement Plan (CIP) projects on time and within budgets. 6.3 Develop plans to incorporate the streetscape features of the Grand Avenue Beautification project at other arterial intersections and City entry points. 6.4 Complete a parks and facilities infrastructure inventory and maintenance schedule. 6.5 Review all current landscape maintenance contracts and update associated scope of work as necessary to meet current needs and standards. 6.6 Develop a fleet management and replacement plan. - 7. Provide high quality community and recreation programs and services that meet the needs of the diverse Diamond Bar community. 8. Develop and maintain a professional and effective workforce to serve the public. 8.1 Conduct. succession planning efforts to prepare for a transitioning workforce. 8.2 Implement a new employee performance management system, including a revised evaluation process, form and training. 8.3 Expand employee training and leadership opportunities that result in improved customer service. 18 CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL FY 2016-17 Pace City Manager's Transmittal ... ....... .......... .....:................... , 1 Budget Resolution .................................... I........... 11 City Council Goals ..........................................:.. 15 Table of Contents .............. I...........,.............. _... 19 City Organization Chart .................... _.... 23 Budget Philosophy _..................,...,........ .....,........ 24 Budgetary Basis and Procedures ................... ............... 25 Personnel Summary ..................:... ........ 27 Overview Revenue Descriptions ........................... ................ 31 Resources - All Funds ........................................ I..., 39 Expenditures - All Funds ................. —..... ...... 44 Statement of Fund Balance ............................................ 47 General Fund Budget Budget Recap ............................................. 49 Resources Graph ............................................. 50 Appropriations Graph ................................ I ......... ... 51 Revenue Summary .......................... I .......... ......... 53 Expenditure Summary Recap of Estimated Expenditures ................. I ................ ........... 62 19 CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL FY 2016-17 Expenditure Detail by Department Community Administration Legislative City Council City Attorney City Manager / City Clerk Administration & Support Finance - Human Resources Safety Program Information Systems - General Government Civic Center Public Information Services Economic Development Public Safety Law Enforcement Volunteer Patrol Fixe Protection Aminal Control Emergency Preparedness Community and Development Services Community Development Planning Building and Safety Neighborhood Improvement Parks & Recreation Parks & Recreation Administration Diamond Bar Center Operations Parks & Facilities Maintenance Recreation ....I ... .............. ....... I ... ..... I..... 66 ............................................. 69 .... ....... ................... I.............. 71 ............r,................................, 74 ..... ................. I ....... , 136 .......................... 138 .......... I ... ......... I ...... , 142 .............................. 145 9C CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL FY 2016-17 Public Works ............................................. 198 Public Works Administration .............................. I.............. 202 Engineering ._ ........................._..............., 205 Road Maintenance ....:......................................., 208 Parks & Facilities Maintenance .............................................. 211 Landscape Maintenance ... :.................. ....................., 217 Transfers Out ,............. . 235 Transfers Out ............................................. 220 Special Funds Budgets Community Organization Support Fund ............................................. 224 Law Enforcement Reserve Fund .................... I ................ ....... , 226 General Plan Update Fund .............................................. 228 Information Systems Reserve Fund ............... I............................. 230 OPEB Reserve Fund ............................................. 232 Special Revenue Funds Measure R Fund ............... ............ ,............. . 235 Gas Tax Fund ............................................. 237 Prop A - Transit Fund ............................................. 239 Prop C. - Transit Fund .. _.......................... ........................ I ....I ....1 242 MAP -21 Fund .............................................. 244 Integrated Waste Mgt Fund _ .................................... 1....... 246 Traffic Mitigation Fund .......................................... 250 Sewer Mitigation Fund ........_ ................................. 252 Air Quality Improvement Fund ............................................... 254 SB821Fund - Bike &Pedestrian Paths ............................................. 256 MTA Grants Fund ............................................. 258 Waste Hauler Fund ............................................. 260 Park Fees Fund (Quimby) .............................................. 262 Prop A - Safe Neighborbood Parks Fund ............................................. 264 Park & Facility Development Fund .............................................. 266 Community Development Block Grant Fd ................................. :.... I....., 268 COPS. Fund .............................................. 270 CA Law Enforement Equipment Prog Fund ............................................. 272 PEG Fees Fund ............................................ 274 Landscape Maintenance Dist. #38 ................................ I ... ... .... 1 276 21 CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL FY 2016-17 Landscape Maintenance Dist. 439 .............................................. 278 Landscape Maintenance Dist. 441 .............................................. 280 Used Oil Block Grant Fund ... ....................... I ................. , 282 Beverage Container Recycling Grant Fund .......................................... 284 Capital Improvement Projects Funds Capital Improvement Project List .......................... I................., 287 Capital Improvement Project Detail .............................................. 289 Capital Improvement projects Fund -............................................. 324 Debt Service Fund Debt Service Fund ............. ....:.... ........................... , 330 Internal Services Funds Self Insurance Fund ....... .... ..... ........ ........... ......... 333 Vehicle Maintenance& Replacement Fund ............................................. 335 Equipment Maintenance & Replacement For .......... ................................. 337 Building Facility & Maintenance Fund .... ........ I ............................... 339 22 " Diamond Bar Residents Publlc Financing City Council Authority City Commissions City Manager City Attorney Tralgc &Transporta[lan •Councll Goals & Dbjec[Ivas Parks fl 0.ecreatlon Planning rtcanpmic Development ssistant City Manager Finance Public Works/ Parks A Community Engineering rk jr[,Animal Public Assistant to Human Information Development P •Accaut g Information the City Resources & Recreation Sygtems. •autlgee -CIA Support Manager Risk Mgmt. •DB Carter Planning g •Einantlal •Development & •Marketing •Recruitment •�Iniras[rtic[ure -Contract Classes •Buighpo&Sakty Repar11 Engineering Plan mt. •Publl<Edu[a[lon rtmergency Prep •aen¢Fltr Admin. •E -Government -Semler Services yro -P.,r.11 Che ,Public ds Public R¢litiens •EnAr. Svcs •Rl5k Mgmt -GIS -Special Events provement Improvement Cm •Transit 5ales et, P.rec[ion -Street, Parks & mC. •Website •Legislative Adv -EE kelatione. •Telawm *Youth Sports& •False. Alarms Facility Painte- nano¢ •Dial -al +Parking Citations Serlda •Animal Services •Training & Dev. Recreation 'Traffic fl *Finance Projects •Class/Comp Transportation Public Safety I•LA County Fire +LA County Sherif CITY OF DIAMOND BAR BUDGET PHILOSOPHY AND OPERATING GUIDELINES 1. The City of Diamond Bar's budget is designed to serve five major purposes: • definition of policy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards,. and fiscal directions of the City Council. • prepare the Budget in conformity with Generally Accepted Accounting Principles using the modified accrual basis of accounting. • utilization as an operations guide for administrative staff in the management and control of fiscal resources. • presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures. • illustration as a communications documentfor citizens who wish to understand the operations and costs of City services. 2. Departmental budgets will be originated within each department. 3. Where applicable, the department head will assign priorities to projects and activities when preparing program budgets for the department. 4. Department Heads are responsible for operating within their budget amount as approved by the City Manager and authorized by the City Council, 5. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager has the authority to make administrative adjustments to the budget as long as those changes will neither have a significant policy impact nor affect budgeted year-end fund balances. 6. Current year requirements of the Capital Improvement Program (CIP) will be incorporated into annual operational budget and defined as the capital budget. _ 7. Fund balances will be maintained at levels which will protect the City from fuflue uncertainties. 24 CITY OF DIAMOND BAR BUDGETARY BASIS The. City of Diamond Bar's annual operating budget is prepared in conformity with Generally Accepted Accounting Principles (GAAP), using the modified accrual basis of accounting. Under this method of accounting, revenues are recognized in the accounting period in which they become measurable and available to finance expenditures of the current fiscal period while expenditures are recognized in the accounting period in which the liabilityis incurred. Each of the City's fiords is considered a separate accounting entity with a self -balancing setof accounts that records assets, liabilities, fund equity, revenue & expenditures. Funds are established & segregated for the purpose of recording specific programs or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The General Fund accounts for all the general revenue of the City not specifically levied or collected for other City funds and for expenditures related to rendering the general services provided by the City. The City of Diamond Bar has twenty five Special Revenue Funds that are used to account for specific revenues that are legally restricted to expenditure for particular purposes. The Capital Project Fund is used to account for the purchase or construction of major capital facilities. The Debt Service Fund is used to account for principal and interest payments on outstanding fixed rate bonds. Internal Service Funds are used to account for goods and services provided to other departments within the City such as liability insurance and. equipment replacement. The budget is prepared on aline item basis by fund and department. The six major General Fund divisions are: Legislative Administration & Support Public Safety Community Development Parks & Recreation Public Works BUDGET PROCESS The preparation and adoption of the annual budget process starts in December. The public hearing for CDBG is held and the preliminary process for the special Lighting and Landscape Assessment Districts is initiated. In February departmental worksheets are created andbudget instructions are provided to the staff. Departments provide estimates of their proposed budgets with supplemental notes for all line items, highlighting any new programs, major cost items or reductions in programs. This includes requests for capital equipment and the preparation of the Capital Improvement project list. The information is then compiled by the Finance Department and presented to the City Manager as the proposed budget. 25 The City Manager reviews and discusses the proposed budget with departmental management. There may be some recommended revisions or changes in projections to arrive at a more balanced budget. The Finance Department compiles suggestions and recommendations from all the meetings to produce a preliminary budget, which is then presented to the City Council for review. Copies of the preliminary budget are made available to all departments and the public for review. In April/May, a study session (or sessions if applicable) is held to discuss the budget, wherein the City Council reviews the entire preliminary budget mid directs any further refinements to be made. 'these meetings me open to the public,. and the City Council takes into consideration any testimony from the public regarding the preliminary budget at this time. Any subsequent changes or adjustments to the budget as a result of the study session(s) are then incorporated into the budget document. Once the preliminary budget is finalized, it is then presented to the City Council for approval and adoption during one of the City Council meetings in May/June. After adoption, the budget is printed and copies distributed to City Council, City Staff and mode available to the Public. BUDGET AMENDMENT PROCEDURES AND POLICY The City Manager is responsible to the City Council for the faithful execution of the City Budget. In order that authorized expenditures are managed in the most efficientand economical manner possible, the City Council authorizes the City Manager to increase or transfer appropriations within the General Fund, Special Revenue Fund or any other unrestricted Fund. The City's budget may be amended in the following ways: If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may approve requests for budget increases with Council approval. Budget adjustments between a department's line items with a null effect on the overall department budget may be made with the City Manager's approval. During the fiscal year, the City Council may modify approved programs and activities or implement new activities that may require budget amendments. On such occasions when the Council approves a project without amending the budget, that approval will constitute authority for the Finance Director to amend the budget subject to the City Manager"s approval. 26 CITY OF DIAMOND BAR Full -Time Benefitted Personnel Summary 2016/17 Fiscal Year CITY MANAGER'S OFFICE Job Title Authorized Filled City Manager 1 1 Assistant City Manager 1 1 City Clerk 1 1 Administrative Assistant 1 1 Senior Office Specialist 1 1 Human Resources & Risk Manager 1 1 Human Resources Technician 1 1 Assistant to the City Manager 1 1 Senior Management Analyst 1 1 Management Analyst 11 0 Total: 10 PUBLIC INFORMATION FINANCE Job Title Authorized Filled Public Information Manager 1 1 Public Information Coordinator 1 1 Media Specialist 1 1 Total: PARKS AND RECREATION FINANCE Job Title Authorized Filled Parks and Recreation Director 1 0 Administrative Assistant 1 1 Administrative Coordinator 1 1 Recreation Coordinator 4 4 Recreation Specialist 2 2 Recreation Superintendent 1 1 Total: 10 Total: 27 FINANCE Job Title Authorized Filled Finance Director 1 1 Senior Accountant 1 1 Accountant 1 1 Accounting Technician 2 2 Total: 27 CITY OF DIAMOND BAR Full -Time Benefitted Personnel Summary 2016/17 Fiscal Year INFORMATION SYSTEMS Job Title Authorized Filled Information Systems Director 1 1 Network Systems Administrator 1 1 Help Desk Support Technician 1 1 Total: COMMUNITY DEVELOPMENT PUBLIC WORKS Job Title Authorized Filled Community Development Director 1 1 Administrative Coordinator 1 1 Senior Planner 1 1 Associate Planner 1 1 Assistant Planner 1 1 Permit Technician 1 1 Neighborhood Improvement Officer 2 2 Total: Total: 13 12 Total Full -Time Benefitted Positions: 52 49 PUBLIC WORKS Job Title Authorized Filled Public Works Director 1 1 Administrative Coordinator 1 1 Senior Civil Engineer 1 1 Assistant Engineer 1 1 Associate Engineer 2 2 Street Maintenance Superintendent 1 1 Senior Maintenance Worker 3 2 Parks Maintenance Superintendent 1 1 Facilities Maintenance Supervisor 1 1 Parks Maintenance Inspector 1 1 Total: 13 12 Total Full -Time Benefitted Positions: 52 49 CITY OF DIAMOND BAR Part -Time Benefitted Personnel Summary 2016/17 Fiscal Year COMMUNITY SERVICES Job Title Authorized Filled Pre -School Teacher 1 1 Assistant Pre -School Teacher 1 1 Total: 2 2 Total Part -Time Benefitted Positions: 29 REVENUE DESCRIPTION 30 CITY OF DIAMOND BAR REVENUE DESCRIPTION All revenues which, bylaw, do not have to be placed in a separate fund are deposited in the General Fund. All general operations of the City are charged to this fund. All expenditures must be made pursuant to appropriations, which lapse annually and at the end of the fiscal year. Unexpended balances are transferred to the unappropriated. reserve. PROPERTY TAXES Secured - Current Year Tax levied on secured property pursuant to the revenue and taxation code. Unsecured - Current Year Tax levied on all personal property not secured by real property held in title by the same owner. Due to the transitory nature of unsecured property, a tax is levied immediately after assessed values are determined. Prior Year Uncollected Taxes paid in the current year, which. were due in a prior year. .Interest and Penalties hiterest. and penalties charged for the late payment of property taxes. OTHER TAXES Sales and Use Tax As a result of the Bradley -Burns Local Sales and Use Tax law, 1 % of the Sales & Use Tax is to be. distributed to the City. Transient Occupancy Tax These revenues are received on a. monthly basis from the hotels in the City. The hotels are required to pay a 16% tax based on the amount of their room rental revenues. Franchise Fees Companies are granted special privileges for the continued use of public property, such as city streets, Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, CableTV/Verizon FIGS, Bus Benches, Sheet Sweeping and Waste Hauler. 31 FINES AND FORFEITURES Vehicle Code Fines Amounts derived from traffic citations and fines for violations occurring within the city limits. Court Fines and Forfeitures Fines collected by the county courts for city code violations other than traffic, which are shared with Los Angeles County. Impound Fees Fines collected upon the release of vehicles, which bave been impounded and stored by the Sheriffs Department. Miscellaneous Other fines and forfeitmes not included above. LICENSES AND PERMITS Building Fees Building Fees are collected in accordance with the Uniform Building Code. The revenues From these fees are used to cover the cost of providing building inspections to insure compliance with building codes. Encroachment Permit Fees These fees are leviedto cover costs of inspections for workwithm thepublicright-of-way for the construction of new or repair of existing utility facilities and other public improvements such as sidewalks, curb, gutter, asphalt roadway, etc. CURRENT SERVICE CHARGES Planning and Engineering Fees These fees are levied to cover costs of plan checks, inspections, etc. which maybe necessary in conjunction with new construction or improvements being made by contractors. Recreation Fees These fees are collected by the City's contracted recreation department and City staff to cover the cost of providing recreation programs such as fee classes, Tiny Totprograms, excursions, summer day camp, youth and adult athletics, senior activities and community events. 32 INTERGOVERNMENTAL IW VENUE VLF — Property In -Lieu Tax The Motor Vehicle In -Lieu fee is a tax on the ownership of a vehicle in placeof taxing vehicles as personal property. The tax rate used to be 2%, and then the rate was cut by 67,5% which greatly affected the revenue allocated to the City by the State. VLF has now been totally eliminated. To fill the gap created by the cut the State instituted a property tax swap. These funds are included in the budget as VLF Property Tax in Lieu revenue. AB2766 — Air Quality Improvement/Pollution Reduction fees These fees are derived from the imposition of an additional motor vehicle registration fee which shall be used to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. Gas Tax Section 2105 This Section of the Streets and Highways Code providesfor the collection and distribution of special gas tax to fund improvements for regional transportation needs. Gas Tax Section 2106 Section 2106(a) of the Streets and Highways Code provides that each city shall receive a fixed monthly apportionment of $400; Scetion 2106(c) provides for distribution on a per capita basis. Gas Tax Section 2107 This section provides monthly allocations of 1.315 cents per gallon of gasoline, 1.8 cents per gallon of diesel and 2.59 cents per liquefied petroleum gas (LPG) based on population. Gas Tax Section 2107.5 This account represents a fixedamount of revenue received from the state based. on population. Highway Users Tax Act (HUTA) — This revenue source replaces the Proposition 42 sales tax on gasoline with a franchise tax. It is intended to be revenue neutral to Cities and allow greater flexibility at the State level. Prop A - Transit Tax The City receives twenty-five percent of the 1/2% Prop A Sales tax (approved by voters in 1980). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used for the development of transit programs within the guidelines established by the MTA. Prop C - Transit Tax The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1990). These funds are distributed by the L.A. County Metropolitan Transportation Authority 33 (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used the improving, expanding and maintaining public transit services. These expenditures must be consistent with the County's Congestion Management Program Measure R —Local Return Funds Measure R is funded with 1/2 cent sales tax revenues that LA County voters approved in November 2008 to meet the transportationneeds of the County. Fifteen percent of this tax is designated for the Local Return program to be used by cities. These funds are to housed for local transportation projects. Prop A - Safe Parks Program Funds transferred to the City as a result of the 1992.and 1996 L.A. County Safe. Neighborhood Parks Act. These funds are to be used to improve, preserve and restore parks and to employ at -risk youth. Projects utilizing the California Conservation Corps are funded through the at -risk youth element of this program. STATE GRANTS State TDA The Transportation Development Act provides this source of funding. Derived from statewide sales tax, and allocated by formula to the County Transportation Commission, allocations are deposited in each regional entity's State Transit Assistance Fund. SB821 - Bike and Pedestrian Paths SB821 allows the City to request specifically allocatedmonies for the purpose of constructing bike and pedestrian paths. Habitat Conservation Fund (IIFC) Established by the California Wildlife Protection Act of 1990 (Proposition 117), the HCF provides funding to local agencies to protect threatened species, to address wildlife corridors,. to create trails mud to provide for nature interpretation programs which bring urban residents into park and wildlife areas. COUNTY GRANTS County TDA The Transportation Development Act provides this source of funding. Derived from state sales tax and allocated by formula to the County Local Transportation Fund, allocations are available to operators for the support of public. transportation systems. Prop A - Transit Discretionary Funds A 35% apportionment of the one-half cent sales tax distributed to Los Angeles County Transportation Commission and is set aside attbeir discretion; City's apportionmcntis based upon meeting performance criteria established by the Commission. 34 FEDERAL GRANTS Community Development Block Grant (CDBG) The federal government provides funds for metropolitan areas whose population exceeds 50,000. The fiords me based upon a federal formula and are to be used only within low and moderate -income census tracts and/or to benefit low and moderate -income persons. Moving Ahead For Progress In The 21Bh Century (MAP -21) The Federal Govemmenthas created aFederal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two year legislation bas annual allocations funded primarily by the Highway Account. Land & Water Conservation Fund (LWCF) LWCF is a Federal program that conserves irreplaceable lands and improves outdoor recreation opportunities. Funds are administered by the State of California and are allocated to local agencies through competitive grants. Recreational Trails Program (RTP) RTP is a Federal program that provides financial assistance to local agencies for the development of recreational trails, trailheads and trailside fikiEties. Funds are administered by the State of California and are allocated to local agencies through competitive grants, Proceeds from Sale of General Fixed Assets This includes proceeds from the sale of fixed assets (used by governmental fiords only). Damage to City Property These funds include reimbursement to the City for repairing willful or accidental damage to city property. Generally these are associated with automobile accidents. Cost Reimbursements - Reimbursements to the City for various expenditures incurred that are reimbursable i.e_ legal expenses. OPERATING TRANSFERS IN Operating Transfers In Includes monies transferred from one fond to another. Transfers are income to recipient fund. M USE OF MONEY AND PROPERTY Interest Earnings Investments Inactive City funds are pooled and invested on a continuing basis in certain types of investments that are state approved such as time certificate of deposits, money market - accounts, Local Agency Investment Fund, and Federal Agency notes. M CITY OF DIAMOND BAR FY16-17 BUDGET SUMMARY ALL FUNDS 37 SCHEDULE OF RESOURCES BY FUND m CITY OF DIAMOND BAR ESTIMATED RESOURCES 2016-17 GENERAL PLAN REVISION FUND Transfer -In General Fund FY 201415 FY 2015-16 FY2015-06 FY 2016-17 Interest Revenue Acfual Atljusted ProJactetl Praposetl GENERALFUND 4,501 6,000 6,000 8,000 Property Taxes $4,417,556 $4,532,440 $4,614,000 $4,801,230 Other Taxes 6,281,669 7,389,000 7,892,905 7,272,000 State Subventions 5,164,922 5,441,143 5,443,143 5,636,300 From Other Agencies 337,500 - - 450,000 Fines$ Forfeitures- 523,145 550,000 477,000 - - 482;000 Current Svc Charges 5,854,131 4,152,808 3,976,330 2,890,055 Use of Money B Prop 1,171,568 1,197,225 1,192,200 1,169,150 Cost Reimbursements 107,531 140,000 140,000 105,000 Transfer -in Other Funds 1,478,249 1,689162 1,301,710 1,423,257 Fd Sal Reserves 1,059,273 3,772,786 2,586,489 1,916,210 Interest Revenue 26,395.544 28,864,564 27,623,T7 26,145,202 COMMUNITY ORGANIZATION SUPPORT FUND 644,500 651,377 Transfer -In General Fund 11,700 15,000 15,000 15,000 Fund Balance Reserve 11,700 15,000 15,000 15,000 LAW ENFORCEMENT RESERVE FUND Transfer -In General Fund 250,000 366,072 275,000 - Internet Revenue 7,791 7,500 7,500 7500 257,791 373,572 282,500 7500 GENERAL PLAN REVISION FUND Transfer -In General Fund 250,000 - 240,000 0 Interest Revenue 4,601 6,000 6,000 8,000 Gas Tax -2107 4,501 6,000 6,000 8,000 TECHNOLOGY RESERVE FUND 7,500 7,500 7,500 7,600 Tramiel -In General Fund - - 200,000 100,000 Interest Revenue 7,769 5,500 5,500 2,000 Fund Balance Reserve Used - - 200,000 102,000 ORES RESERVE FUND 1,659,373 2,230,919 1,639,879 1,573,242 Transfervin General Fund 596,261 - - Interest Revenue 992,127 5,900 5,900 6,000 Transit Subsidy Prgrm Rev - 5,900 5,900 6,000 MEASURE R FUND 3,362 6,500 6,000 6,000 Measure R Revenue 617,347 635,528 639,000 645,877 Interest Revenue 5,554 51500 5,500 5,500 622,901 641,028 644,500 651,377 GAS TAX FUND Gas Tax -2105 330,517 343,298 343,298 353,929 Gas Tax -2106 199,839 172,165 172,165 177,555 Gas Tax -2107 423,000 476,178 476,178 491.,487 Gas Tax -21075 7,500 7,500 7,500 7,600 HUTA-Prop 42 Replcmnl 564,865 264,263 264,263 133,658 Interest Revenue 7,769 5,500 5,500 5,500 Fund Balance Reserve Used 125,883 962,015 370,975 403,612 _ 1,659,373 2,230,919 1,639,879 1,573,242 PROP A TRANSIT TAX FUND Transportation Tax 992,127 1,021564 1,025,000 1,038,288 Transit Subsidy Prgrm Rev 964,919 1,075,000 1,000,000 1p751000 Interest Revenue 3,362 6,500 6,000 6,000 Fund Balance Reserve Used - 87,716 847,526' 1,960,408 2,190,780 2,031,000 2966,814. 39 CITY OF DIAMOND BAR ESTIMATED RESOURCES 2016-17 - - - - - -Moving Ahead for Progress in the FY 201445 FY 2015-16 FY 2015-16 FY 2016-"7 - Actual Adjusted Projedtetl Proposetl PROP C TRANSIT TAX FUND 3,813,901 699,000 - SAFETEA-LU Demo Revenue Transportation Tax 825,931 847,360 850,000 861,232 Interest Revenue 8,642 6,000 8,000 5,700 Fund Balance Reserve Used 659,537 347466 587270 613,828 1,494,110 1,200,826 856,000 1,454,202 - - - - - -Moving Ahead for Progress in the 21st Century (MAP -21) Fund 65,000 Federal -STPL Revenue - 1,088,223 527,885 225,000 MAP -21 Revenue 548,845 3,813,901 699,000 - SAFETEA-LU Demo Revenue 64,983 - 293,521 ],45],387 Interest Revenue - - 172,173 - Fund Balance Reserve Used 613,828 4,902,124 1,520,406 7,682,387 INTEGRATED WASTE MGT FUND AB939 Admin Fees 511,513 512,000 535,000 540,000 Interest Revenue 9,494 10,000 1,000 12,000 Fund Balance Reserve Used 96,993 13,174 129,951 521,007 618,993 549,174 681,951 TRAFFIC MITIGATION FUND Business License -581186 1,284 - - - Traffic Mitigation -Eng 328,690 127,681 67,981 168,562 Investment Earnings 8,151 8,000 8,000 5,000 Transfer In 251,767 - 300,000 - FundBalanceReserveUsed 1,0]2983 922,719 589,892 1,208,664 375,981 1,096,281 SEWER MITIGATION FUND Sewer Fees 107,520 - - - Interest Revenue 730 1,000 750 - Fund Balance Reserve Used 108,250 1,000 750 - AIR QUALITY IMP FUND Pollution Reduc Fees 69,976 65,000 65,000 65,000 Interest Revenue 1,016 1,750 1,300 1,200 Fund Balance Reserve Used 28,526 153,250 53,700 153,505 - 99,518 m000 120,000 219,705 SB 621- BICYCLE & PED PATHS FUND Fund Balance Reserve Used SS 821 -Revenue Interest Revenue MTA GRANTS FUND MTA Grant Revenue Investment Earnings Fund Balance Reserve Used WASTE HAULER FUND Solid Waste Impact Fees Interest Revenue Fund Balance Reserve Used 129,771 129,661 36,901 250 360 130,021 130,021 36,901 98,231 2,361,256 123,071 3,51 ],094 174 - - - 40 ,995 98;405 2,366,261 123,071 3,517,094 122,173 124,028 123 728 125,490 563 1,000 1,000 1,000 121,173 47,445 75,533 122,736 246,201 172,173 202,023 40 CITY OF DIAMOND BAR ESTIMATED RESOURCES 2016-17 392,769 107,000 164,935 345,900 PARK & FACILITY DEVELOPMENT FUND FY 2014-15 FY 2015-16 FY 201546 FY 201&17 - Actual Adjusted Projected Proposed QUIMBY FEES FUND 215,400 634,614- - interest Revenue Quimby Fees - - 745,560 - Interest Revenue - - - 2,500 Transfers ln- Geneml Fund - - - - Fund Balance Reserve Used 7 7 134,035 412,107 280,694 - 282,72D 746,560 414,607 PROP A - SAFE NEIGHBORHOOD PARKS FUND 282,727 338,131 Fund Balance Reserve Used 31;110 - - - Prop A -Sale Nghbmd Pk 361,679 107,000 164,935 345,900 Interest Revenue 392,769 107,000 164,935 345,900 PARK & FACILITY DEVELOPMENT FUND 106,230 100,000 115,000 Fund Balance Reserve Used - - - - Transferin- General Fund 250,000 215,400 634,614- - interest Revenue 164 2,000 2,000 2,000 104,135 250,164 217,400 636,614 2,000 CDBG FUND Interest Revenue 325 - 1,000 1,000 CDBG RevenueCarry Over 3 7 7 134,035 CDBG Revenue 280,694 289.834 282,72D 2N,096 101,500 280,697 289,841 282,727 338,131 CITIZENS OPTION FOR PUBLIC SAFETY FUND Public SafelyGmnt-State 106,230 100,000 115,000 100,000 Interest Revenue - 1,271 1,400 1;400 1,500 Fund Balance Reserve Used 4,799 12,288 5,000 2,635 PEG FEES FUND 107,501 113,686 116,400 104,135 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND Interest Revenue 301 400 400 200 Fund Balance Reserve Used 4,498 9;800 4500 9,800 Cast Reimbursement 4,799 10,000 5,000 10,000 PEG FEES FUND 298,447 - 938,963 381,453 PEG Fees 122,385 100,000 100,000 100,000 Interest Revenue 325 - 1,000 1,000 1,500 Fund Balance Reserve Used 20,397 1,500 143,107 102,500 101,000 101,500 LANDSCAPE DIST # 38 Prop TxSp Assessment 264,768 268,305 268,305 268,000 Transfer in - General Fd 33,678 201 131,193 113,453 Cast Reimbursement 539,465 539,465 298,447 1,011,924 938,963 381,453 LANDSCAPE DIST #39 Prop Tx -Sp Assessment 162,839 295,236 295,000 295,000 Transfer -In - General Fd 83,076 3,546 - - Fund Balance Reserve used 245,915 298,782 295,000 295,000 LANDSCAPE DIST #41 Prop Tx -Sp Assessment 122,500 120,857 120,000 121,000 Transfer -In Gen Ftl 80,659 99,248 43,400 83,094 Transfer -In - Prop A SP - 5,000 5,000 5;000 Fund Balance Reserve Used 203,159 225,105 168,400 209,094 41 CITY OF DIAMOND BAR ESTIMATED RESOURCES 2016-17 UUT;L71eL�aA-yL-MUeZe1.7_1iii3N If Beverage Container Grant FY2014-15 FY 2015.16 FY 2015-18 FY2016d7 Interest Revenue Actual AIJusfetl ProJedetl Proposed USED OIL GRANT FUND 44,443 - - - Used Oil Grant 15,753 16,021 15,700 15,700 Interest Revenue 88,000 100 100 100 Transfer In - Waste Mgmt 16,021 - - - Fund Balance Reserve Used - 4,088,333 - 500 Grant Revenues 119,774 16,121 15,800 16,300 UUT;L71eL�aA-yL-MUeZe1.7_1iii3N If Beverage Container Grant - 14,678 15,079 14,604 Interest Revenue 227 500 500 500 Transfer In - Waste Mgmt - 44,443 - - - Fund Balance Reserve Used 5,322 6,427 26,396 44,670 20,500 .21,006 41,500 CAPITAL IMP PROJECT FUND Irrergovt Revenue - 4,088,333 - 503,000 Grant Revenues 205423 456,185 - 453,965 Trans -In Other Funds 4,150,163 16,091,770 5,212,679 98,639,453 Fund Balance Reserve 4,355,586 20,636,288 5,212,679 19,596,438 DEBT SERVICE FUND IuvesMenl Income 7 - - - Transferin- General Fund 846,649 857,141 856,902 850,606 Fund Balance Reserve Used 4 846,556 857,141 856,906 860,606 SELF INSURANCE FUND Trans -In General Fund 198,935 311,409 409,300 436,216 Interest Revenue 5,651 6,000 6,000 6,000 Fund Balance Reserve Used 7,034. 204,596 317,409 422,334 442,216 VEHICLE MAINTENANCE & REPLACEMENT FUND Tmnsfer-In Other Funds 400,000 - - - IrroerestRevenue 3,296 5,700 6,000 5,000 Fund Balance Used 218,183 228;500 135,700 403,296 223,183 234,500 140,700 EQUIPMENT MAINTENANCE& REPLACEMENT FUND TransferInGeneral Fund 316,000 155,000 255,000 147,400 Interest Revenue 1,524 2,500 2,500 2,500 Fund Balance Used 42,500 31,500 132,500 317,524 200,000 289,000 282400 BUILDING FACILITY & MAINTENANCE FUND Solar Incentive Revenue 9,649 10,000 10,000 10,000 Interest Revenue 1,209 3,000 3,000 3,000 Transfer In - General Fund 250,000 - 200,000 - Fund Balance Used 172,700 260,758 13,000 213,000 185,700 TOTAL RESOURCES 43,462,633 69,881,733 47,136,956 70,133,359 Less lnterfund Transfers (9,507,602) (20,012,902) (10,079]98) (21,823,479) NET CITY RESOURCES $33,955,031 $49,868,831 $37,057,158 $48,309,880 42 SCHEDULE OF EXPENDITURES BY FUND 43 CITY OF DIAMOND BAR SCHEDULE OF EXPENDITURES BY FUND GENERALFUND Legislative Admin & Support Public Safety Community Development Packs & Recreation Public Works Transfer -Out Other Funds SPECIAL FUNDS Community Organization Support Fd Law Enforcement Reserve Fund General Plan Revision Fund Technology Reserve Fund OPEB Reserve Fund SPECIAL REVENUE FUNDS Measure R Fund Gas Tax Fund Prop A Transit Tax Fund Prop C Transit Tax Fund MAP -21 Fund Integrated Waste Management Fund Traffic Mitigation Fund Sewer Mitigation Fund Air Quality Imp Fund SB 821 Fund MTA Grants Fund Waste Hauler Fund Quimby Fees Fund Prop A- Safe Neighborhood Parks Fd Park & Facility Development Fund CDBG Fund Citizens Option for Public Safety Fund CA Law Enforcement Equip Prgm Fd PEG Fees Fund Landscape District# 38 Landscape District # 39 Landscape District # 41 Used Oil Grant Fund Beverage Recycling Grant Fund TOTAL SPECIAL REVENUE FUNDS FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed 1,346,883 1,650,446 1,572,790 1,897,466 3,562,578 4,122,475 3,884,416 3,953,627 5,910,514 6,551,798 6,306,482 6,714,391 1,839,398 1,679,745 1,686,550 1,664,179 3,201,715 :3,426,330 3,288,585 3,254,941 3,069,487 4,010,711 3,948,719 4,876,828 4,345,436 5,127,303 4,875,946 3,429,433 23,276,011 26,568,808 25,563,488 25,790,865 11,700 15,000 15,000 15,000 200,000 375,835 - 275,000 - 120,000 - 498,891 211,700 510,835 15,000 788,891 - 808,547 1,343,446 630,374 722,821 1,659,373 2,230,919 1,639,879 1,573,242 1.,860,283 2,190,780 107,100 2,966,814 1,494,110 1,200,826 672,675 1,454,202 613,828 4,902,124 1,520,406 7,682,387 499,845 621,693 558,174 683,551 1,795 1,208,664 275,179 1,096,281 - 108,020 - 109,000 28,227 220,000 120,000 219,705 - 130,021 130,021 36,901 98,405 2,366,261 123,071 3,517,094 101,138 246,201 172,173 202,023 - - - 414,607 392,789 45,910 73,479 345,900 84,831 192,332 80,748 137,409 280,690 289,834 148,692 266,114 71,821 113,686 95,950 104,135 4,799 10,000 5,000 10,000 48,791 102,500 75,000 85,000 298,447 1,011,924 938,963 381,453 245,915 290,093 272,755 289,102 203,159 225,005 185,460 209,094 17,337 16,021 11,000 16,300 459 20,500 21,006 41,500 8,814,589 19,086,760 7,857,105 22,564,635 CAPITAL PROJECTS Capital Improvement Projects Fund 4,339,507 20,230,973 5,212,679 19,596,438 TOTAL CAPITAL PROJECTS FUND 4,339,507 20;230,973 5,212,679 19,596,438 DEBT SERVICE Debt Service Fund 846,656 857,141 856,906 860,606 TOTAL DEBT SERVICE FUND 846,656 857,141 656,906 866,606 44 CITY OF DIAMOND BAR SCHEDULE OF EXPENDITURES BY FUND TOTAL CITY EXPENDITURES FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Less Interfund Transfers Actual Adjusted Projected Proposed INTERNAL SERVICE FUNDS $28457,844 $47,982,207 $30,371,215 $48,966,472 Self Insurance Fund 198,935 317,409 422,335 442,216 Vehicle Maintenance &Replacement Fund 20,977 223,183 234,500 140,700 Equipment Maintenance & Replacement Funs 257,071 200,000 289,000 282,400 Building Facility & Maintenance Fund185,700 TOTAL INTERNAL SERVICE FUND 476,983 740,592 945,835 1,051,016 TOTAL CITY EXPENDITURES $37,965,446 $67,995,109 $40,451,013 $70,652,451 Less Interfund Transfers (9,507,602) (20,012,902) (10,079,798) (21 685,979) NET CITY EXPENDITURES $28457,844 $47,982,207 $30,371,215 $48,966,472 45 STATEMENT OF FUND BALANCE W A J City of Diamond Bar Fiscal Year 2016-2017 Budget Resources Uses FB Reserves Total FB Reserves und# Fund Title @06130116 Revenues Transitions In Resources Expenditures Transfers Out @06130117 001General Fund 18,822,986 22,805,735 1,423,257 43,051,978 22,361,432 3,429,433 17,261,113 011 Cam Organization Support Fund - - 15,000 15,000 15,000 - 012 L. Enforcement Reserve Fund 1,206,053 7,500 - 1,213,553 - 275,000 938,553 015 General Plan Revision Fund 1,000,601 8,000 - 1,008,601 498,891 509,710 018 Technology Reserve Fund 200,000 2,000 100,000 302,000 - 302,000 020 OPEB Reserve Fund 602,161 6,000 - 608,161 608,161 110 Measure R Fund 731,745 651,377 - 1,383,122 722,821 660,301 111 Gas Tax Fund 403,612 1,169,630 - 1,573,242 1,573,242 - 112 Prop A - Transit Fund 968,447 2,119,288 3,087,735 2,206,659 760,155 120,921 113 Prop C - Transit Fund 588,129 866,932 1,455,061 551,637 902,565 859 114 MAP -21 Fund 363 7,682,387 7,682750 7,682,387 363 115. Integrated Waste Mgt Fund 1,156,351 552,000 1,708,351 571,331 112,220 1,024,800 116 Traffic Mitigation Fund 1,431,427 173,562 1,604,989 - 1,096,281 508,708 117 Sewer Mitigation Fund 109,000 - 109,000 109,000 - 118 Air Quality Improvement Fd 153,505 61 219,705 - 219,705 - 119 SB821 Trails (TDA) - 36,901 36,901 36,901 - 120 MTA Grants Fund - 3,517,094 3,517,094 3,517,094 - 121 Waste Hauler Fund 75,533 126,490 202,023 202,023 - 122 Park Fees (Quimby) Fd 746,560 2,500 749,060 414.607 334,453 123 Prop A- Safe Neighborhood Pks Fd 9,892 345,900 355,792 345,900 9,892 124 Park& Facility Development For 797,370 2,000 - 799,370 137,409 661,961 125 Community Dev Black Grant Ftl 134,035 204,096 33$131 129,813 136,301 72,017 126 Citizens Option for Public Shy Ftl 160,801 101,500 262,301 11,200 92,935 158166 128 CA Law Enforcement Eq Fund 26,978 200 27,178 10,000 17,178 135 PEG Fees Fund 120,316. 101,500 221,816 85,000 - 136,816 138 Landscape Maint Dist -38 - 268,000 113,453 381,453 381,453 - 139 Landscape Maint Dist -39 22,245 295,000 - 317,245 289,102 28,143 141 Landscape Maint Dist -41 - 121,000 88,094 209,094 209,094 - 160 Used Oil Grant 19,325 15,800 - 35,125 16.300 18,825 161 Beverage Recycling Grant 38,784 15,104 53,888 41,500 12,388 250 Capital Improvement Project Fd (71,560) 956,985 18,639,453 19,524,878 19,596,438 (71,560) 370 Debt Service Fund - - 866,606 860,606 880606 - 510 Self Insurance Fund 1,000,000 6,000 436,216 1,442,216 442,216 1,000,000 520 Vehicle Maint& Replacement Fund 601,746 5,000 - 606,746 140,700 466,046 530 Equipment Maint & Repl Fd 698,009 2,500 147,400 847,909 282,400 565,509 540 Building Facility&Maint Fund 592,892 13,000 605,892 185,700 420,192 Grand Totals 32,347,306 42,247,181 21,823,479 96,417,966 48,886,472 21,765,979 25,765,515 GENERAL FUND BUDGET m 5/31/2016 APPROPRIATIONS CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2016-17 General Plan FY2014-15 FY 2016-16 FV2015-i6 FY 201647 % $178018 Actual Adjusted Projected Proposed Change ESTIMATED RESOURCES 215,000 3611% City ManageoClty Cleric 986,803 Property Taxes $4,417,556 $4,532,440 $4614,000 1 4.1% Other Taxes 6,281,669 7,369,000 ]892,905 ],2]2,000 -79% State Subventions 5,164,922 5,441,143 5,443,143 5,636300 3.5% From Ogler Agencies 337,500 - - 460,000 1000% Fine. and Forfeitures 523,145 550,000 4]],000 482,000 1.0% Comenl Services Charges 5854131 4,152,808 3,976,330 2694055 -273% Use of Money & Property 1,171,568 1,197,225 1,192200 1,180,150 -1.9% Cost Reimbursements 107,531 140,000 140,000 105,000 -25.0% T2nale, In Other Funds 1,4]8,249 1,689,162 1,301,]10 1,423,257 9.3% Ed Balance Reserves 1,059,2]3 3,172,786 2586,489 1,916,210 -259% Talal Sainnu ed Resoume3 $26,395,544 $20,864564 $2]823,777 Si -5.4% APPROPRIATIONS General Plan Cry come $145,309 $1]1,394 $165,960 $178018 61% City Attorney 233]]1 240,000 156,000 215,000 3611% City ManageoClty Cleric 986,803 1,239,052 1,248,830 1,506,448 206% Finance 603,698 670,298 638,735 772,5]] 21.0% Human Resources 259,132 303,601 286065 409,502 42.9% Safety Program 6,713 17,450 14,500 17,450 211.3% Information Systema 91],]10 1,131562 1,112,962 1, 138a36 2.3% General Government 32],1]9 342,170 346,600 - -1000% Clvic Center 661,268 548,038 540,760 519,230 -40% Public laborers, 591,012 737,721 725,834 762,259 5090 Economic Development 195,085 369,438. 216,560 334,564 54,5% L. Enforcement 5,722,635 4323,116 6083,800 6,455,991 6.1% Volunteer Patrol 4382 6,000 6,000 6,000 0.0% Fre 8,454 1sa00 14,000 15,000 7,1% Animal Central 121,330 134]62 125,202 167,500 337% Emer92nW Preparedness 53,713 76,900 77,400 69,900 -9.7% Community OevJPlunning 551,795 644,618 613,630 633,265 32% guiding & Safety 1002,218 717,553 778,050 718,822 -7.8% Neighborhood Improvement 255,385 317,575 204,870 312,092 589A Palls& Recreation Admin 421384 329,668 318,450 173,543 -05.5% Diamond Bar Center -Oper. 1,042,231 1,130,100 1,145,190 1,144,345 00% Park Ope21ion5 1059,804 1,056,783 1,018,450 - -100.0% Racos 0n 1,738,100 1,975,862 1,334,545 1,938,553 56% Public Works - Admin 692,246 975,822 997,352 059,276 -13.8% Engineering 334,074 544139 609,294 672,430 104% need Blentenanoe 1,160,522 1,757,282 1,720,e23 1,]5],959 2.2% Perk& Eacilit. Maintenance - - - 1,316,055 100.0% Landscape Maintenance 291,653 199,555 202,350 271,108 340% marafar-Out Other Funds 4,345,436 5,127,303 4,875,946 3,429,433 -21 ToolAPpm,uni hes 23,]]4,823 2],100,0]8. 251]2,430 25,790,864 -15% Excess Resources over Appropriations $2,620,721 $1,]84,466 $1,451,339 $35433] Funtl Balance Rosanna. @Beg of Year 16,396,680 19,958,136 19,958,136 10,822;886 Less Appropoed... Carry Over Les. Uses of Fd Bal Reserves (1,059,2]3) (4457575) (2586469) (1916210) Estimated Ed Bal Reserve. of06130 19,958,136 1],564,94] 18,822,986 1'7 7113 -83% Uses of Fund Balance Reserves: General Plan - 7,135 7,135 - EcanomicDevelopment - 195,866 369,436 216,560 334,564 Transfer out -CIP 396,949 2960333 1315,533 1,230,698 Transfer out-LIAOS 197,414 306,948 174,593 196,547 Transfer out - Park D. Fund - - 453,845 Emergency Generator Housing 85,044 - - - DvaomentScanning System 126,110 111,890 111,890 - ParkwayCurbRemovel - 129,933 129,933 - SecurityQskate Park - 38,009 38,000 Security Cameros - 114,000 114,000 - ProfessionalGvcs- Sallot Measure - 164000 25,000 155,000 City Hall Furniture 38,493 - - - Transfer Out -PEG Fees 20,397 1,0591273 4,Q57675 2,566,489 1,916,210 49 GENERAL FUND RESOURCES FY 2016-17 Fd Balance Reserves _ Transfers -In Other Funds 1,916,210 Cost 1,423,257 73% Property Taxes Reimbursements__5.4% 105,0004,801,230 a..4%4% la -4% Use of Money & Property_ 1,169,150 \ 4.5% Current Services Charges 2,890,055 11.1% Fines and Forfeitures 482,000 1.8% From Other Agencies Other Taxes 450,000 7,272,000 1.7% 27.8% State Subventions 5,636,300 21.6% Total Resources - $26,145,201 GENERAL FUND APPROPRIATIONS FY 2016-17 Total Appropriations - $25,790,864 Interfund Transfers legislative 3.,429,433 1,897,466 13.3% 7.4% Administration & Support 3,953,627 15.3% Public Works 4,876,829 18.9% Parks & Recreation 3,254,940 12.6% Public Safety 6,714,391 26.0% Community Development 1;664,179 6.5% Total Appropriations - $25,790,864 GENERAL FUND REVENUE SUMMARY 52 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2016-17 53 FY 2014-16 FY 2016-16 FY 2016=16 FY 2016-17 Actual Adjusted Projected Proposed Property Taxes _ 30010 Current Secured 4,112,940 4,258,600 4,323,000 4,505,700 30020 Current Unsecured 174,477 175,240 179,000 182,000 30050 Supplemental Roll 116,172 81,400 100,000 101,530 30100 Prior Year Property Tax (7,978) (10,000) (10,000) (10,000) 30200 Misc. Property Taxes 1,485 2,000 2,000 2,000 30250 Interest Penalties & Delinquencies 20;460 25,000 20,000 20,000 Total Property Taxes 4,417,556 4,532,440 4,614,000 4,801,230 Other Taxes 31010 Sales Tax 2,652,034 3,776,226 4;235,942 _ 4,557,000 31011 Sales Tax Compensation Fund 913,409 923,774 908,963 - 31200 Transient Occupancy Tax 935,355 950,000 950,000 950,000 31210 Franchise Tax 1,460,342 1,419,000 1,450,000 1465,000 31250 Property Transfer Tax 320,529 320,000 350,000 300,000 Total Other Taxes 6,281,669 7,389,000 7,B92,905 7,272,000 Subventions - State: 31340 Homeowners Exemption 31,012 30,000 32,000 33,300 31700 Motor Vehicle in Lieu (VLF) 25,006 22,865 22;865 - 31701 VLF- Property Tax in Lieu 5,108,904 5,388,278 5,386,278 5,603,000 Total Subventions -State 5,164,922 5,441,143 5,443,143 5,636,300 From Other Agencies 31900 Intergovt Revenue - Other Cities 337,500 450,000 Total From Other Agencies 337,500 - - 450,000 Fines & Forfeitures 32150 Vehicle Code Fines 256,265 275,000 200,000 200,000 32200 General Fines 17,298 15,000 17,000 17,000 32210 Municipal Code Fines 1,925 5,000 7,000 5,000 32230 Parking Fines 211,382 215,000 215,000 220,000 32250 Vehicle Impound Fees 13,900 15,000 13,000 15,000 32270 False Ala" Fees 22,375 25,000 25,000 25,000 Total Fines & Forfeitures 523,145 550,000 477,000 482,000 Current Service Charges: Building Fees: 34110 Building Permits 865,553 428,375 468,584 451,516 34120 Plumbing Permits 114,491 57,050 61,798 52,327 34130 Electrical Permits 104,812 56,340 67,678 55,938 34140 Mechanical Permits 76,641 40,515 35,752 36,336 34200 Permit Issuance Fee 107,135 54,275 91,291 63,108 34250 Inspection Fees 15,494 28,230 8,641 6,789 34300 Plan Check Fees 634,898 515,510 596,551 540,230 34310 Plan Retention Fee 37,075 18,485 30,486 18,826 34350 SMIP Fees 3,878 5,235 5,263 5,293 34355 Building Standards Adm Fee 3,509 1,810 2,083 1,830 34415 Waste Reduction Fees 300 500 600 Sub -Total 1,963,786 1,206,325 1,368,727 1,232,193 Planning Fees: 34430 Current Planning Fees 157,819 220,000 210,000 200,000 34550 Developer Fees - 500,000 325,000 25,000 34552 Willow Heights Developer Fees 2,146,923 840,000 705,000 - 34554 Willow Heights Park Impr Fees 453,845 215,400 180,769 - 34556 South Pointe Developer Fees - - - 250,000 34560 Business License Fees 20,644 22,000 19,000 18,000 34561 Business License Late Fees 2,030 1,500 3,000 3,000 34562 Business License-SB1186 2,200 1,900 1,800 Sub -Total 2,781,261 1,801,100 1,444,669 497,800 53 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2016.17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed Engineering Fees: 246,000 246,000 240,000 40,595 34610 Engr - Plan Check Fees 37,953 30,000 75,000 17,000 34620 Engr- Address Change Fee 3,246 2,500 1,500 1,500 34630 Engr- Encroachment Fees 70,412 75,000 75,000 60,000 34640 Engr- Inspections Fees 24,500 67,000 70,000 180,000 34650 ScilsTraffiGMisc Engnng Fees 17,763 20,000 20,000 20,000 34662 Waste Hauler Fees 90,302 90,934 90,934 92,780 34665 Industrial Waste Fees 33,395 30,000 30,000 30,000 - Sub -Total 277,571 315,434 362,434 401,280 Recreation Fees: - 1,906 2,500 1,000 34720 Community Activities 48,326 72,943 62,000 78,995 34730 Senior Activities 49,425 44,427 40,000 52,680 34740 Athletics 90,951 109,079 95,000 109,079 34760 Fee Programs 261,624 223,000 223,000 243,028 34780 Contract Classes 272,509 270,500 270,500 275,000 34800 Special Event Fees 108,678 110,000 110,000 Sub -Total 831,513 829,949 800,500 758,782 Total Current Service Charges Use of Money and Property: 36100 Investment Earnings 36110 Unrealized Gain/(Loss) on Invests 36120 Gain/Loss On Sale of Investments 36600 Returned Check Charges 36610 Rents & Concessions 36615 DB Center Rental 36618 Facility Security 36620 Heritage Pk Bldg Rental 36625 Parks & Fields Rental 36630 Sale of Fixed Assets 36637 Film Permits 36640 City Store Sales 36650 Sale of Printed Material 36660 Donations 36800 Property Damage - Pub Wks 36610 Property Damage - Parks 36900 Miscellaneous Revenue Total Use of Money and Property Cost Reimbursements 5,854,131 4,152,808 3,976;330 2,890,055 172,828 246,000 246,000 240,000 40,595 - - - 10738 10,000 10,000 5,000 135 225 100 150 192,831 186,000 186,000 176,000 669,426 670,000 670,000 670,000 26,586 25,000 27500 27,50D 23,642 20,D00 20,000 20,000 14,320 18,000 16,000 16,000 3,016 500 - 500 2,020 3,000 3,000 3,000 65 - - - 5,484 5,000 2,500 4,000 550 500 - - 1,906 2,500 1,000 1,500 412 500 100 500 7,014 10,000 10,000 5,000 1,171,568 1,197,225 1,192,200 1,169,150 36950 Cost Reimbursements 107,531 140,000 140,000 105,000 1,059,273 Total Cost Reimbursements 107,531 140,000 140,000 105,000 Transfers In -Other Funds: 26,145,201 39012 Transfer In- Law Enforcement Fum 200,000 375,835 - 275,000 39111 Transfer In - Gas Tax Fund 1,041,063 1,000,000 1,000,000 902,202 39115 Transfer In- Int. Waste Mgt. Fd 73,341 60,066 60,066 112,220 39116 Transfer In- Traffic Mitigation Fund - 110,165 110165 - 39123 Transfer In - Safe Parks Fd 98,357 40,910 43,479 40,900 39126 Transfer In - COPS Fund 65,488 102,186 88,000 92,935 Total Transfers In -Other Funds 1,478,249 1,689,162 1,301,710 1,423,257 Fund Balance Reserves Use of Fund Balance Reserves 1,059,273 3,772,786 2586,489 1,916,210 GENERAL FUND TOTAL 26,395,544 28,864564 27,623,777 26,145,201 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $26,145,201 PROPERTY TAXES 4,801,230 Current Secured (30010) Amount Budgeted: 4,505,700 Per HdL estimates 4,505,700 Current Unsecured (30020) Amount Budgeted: 182,000 Per HdL estimates 182,000 Supplemental Roll (30050) Amount Budgeted: 101,530 Historical - Based on home sales & home improvements 101,530 Prior Year Property Tax (30100) Amount Budgeted: (10,000) Historical - Based on re -assessments and overcharges (10,000) Misc. Property Taxes (30200) Amount Budgeted: 2,000 Historical 2;000 Interest Penalties & Delinquencies (30250) Amount Budgeted: 20,000 Historical 20,000 OTHER TAXES 7,272,000 Sales Tax (31010) Amount Budgeted: 4,557,000 Based on HUE FY 16/17 projection 4,557,000 Sales Tax Compensation Fund (31011) Amount Budgeted: - Eliminated - Triple Flip phased out in FY 15/16 Transient Occupancy Tax (312130) Amount Budgeted: 950,000 Based on 2015/16 estimated 950,000 Franchise Tax (31210) Amount Budgeted: 1,465,000 Southern CA Edison 427,000 The Gas Company 130,000 Time Warner 322,000 Verizon ROS 175,000 - Clear Channel 28,000 Solid Waste -based on 5% of gross receipts 383,000 Property Transfer Tax (31250) Amount Budgeted: 300,000 Based on property sales 300,000 SUBVENTIONS - STATE 5,636,300 Homeowners Exemption (31340) Amount Budgeted: 33,300 Per HdL estimates 33,300 Motor Vehicle in Lieu (31700) Amount Budgeted: This revenue has been eliminated by the State - VLF Property Tx in Lieu (31701) Amount Budgeted: 5,603,000 Per HdL estimates 5,603,000 55 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY 2016-17 Page 2 FROM OTHER AGENCIES 450,000 Intergovernmental Revenue - Other Cities (31900) 450,000 Sale of Prop A Funds 450,000 FINES 8 FORFEITURES 482,000 Traffic Fines (32150) Amount Budgeted: 200,000 Based on current yr 200,000 General Fines (32200) Amount Budgeted: 17,000 Based on current year 17,000 Municipal Code Fines (32210) Amount Budgeted: 5,000 Data Ticket 5.,000 Parking Fines (32230) Amount Budgeted: 220,000 Data Ticket 220,000 Vehicle Impound Fees (32250) Amount Budgeted: 15,000 Based on current yr 15,000 False Alarm Fees (32270) Amount Budgeted: 25,000 Based on current yr 25,000 CURRENT SERVICE CHARGES: 2,890,055 BUILDING FEES: Building Permits (34110) Amount Budgeted: 451,516 Building Permit Fees 451,516 Plumbing Permits (34120) Amount Budgeted: 52,327 Plumbing Permit Fees 52,327 Electrical Permits (34130) Amount Budgeted: 55,938 Electrical Permit Fees 55,938 - Mechanical Permits (34140) Amount Budgeted: 36,336 Mechanical Permit Fees 36,336 Permit Issuance. Fee (34200) Amount Budgeted: 63,108 Permit Issuance Fee 63,108 Inspection Fees (34250) Amount Budgeted: 6,789 Inspection Fees 6,789 Plan Check Fees (34300) Amount Budgeted: 540,230 Plan Check Fees 540,230 Plan Retention Fee (34310) :Amount Budgeted: 18,826 Plan Retention Fee 18;826 SMIP Fees (34350) Amount Budgeted: 5,293 Primarily remitted to State 5,293 56 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY 2016.17 Page 3 Building Standards Adm Fee (34355) Amount Budgeted: 1,830 Primarily remitted to State 1,830 PLANNING FEES: Amount Budgeted: 1,500 Current Planning Fees (34430) Amount Budgeted: 1,500 200,000 Planning Fees Amount Budgeted: 200,000 60,000 Developer Fees (34550) Amount Budgeted: 60,000 25,000 Unclaimed Developer Deposits Amount Budgeted: 25,000 180,000 Willow Heights Developer Fees (34562). Amount Budgeted: 180,000 - Project Completed during FY 15/16 Amount Budgeted: - 20,000 Willow Heights Park Impr Fees (34554) Amount Budgeted: 20,000 - Project Completed during FY 15/16 Amount Budgeted: - 92,780 South Pointe Developer Fees (34556) Amount Butlgeted: 92,780 250,000 25 Units during FY 16/17 Amount Budgeted: 250,000 30,000 Business License Fees (34560) .Amount Budgeted: 30.,000 18,000 Business License Fees 18,000 Business License. Late Fees (34561) Amount Budgeted: 3,000 Business License Late Fees 3,000 Business License SBI 186 (34562) Amount Budgeted: 2,500 1,800 Business License SB1186 Fees 1,800 Engr - Plan Check Fees (34610) Amount Budgeted: 17,000 Engineering Plan Check Fees 17,000 Engr - Address Change Fee (34620) Amount Budgeted: 1,500 Address Change Fee 1,500 Engr- Encroachment Fees (34630) Amount Budgeted: 60,000 Encroachment Fees 60,000 Engr - Inspections Fees (34640) Amount Budgeted: 180,000 Inspection Fees 180,000 Engr - Soils/Traffic/Mise Engr Fees (34650) Amount Budgeted: 20,000 Soils/Traffic/Mise Engineering Fees 20,000 Waste Hauler Fees (34662) Amount Budgeted: 92,780 Street Sweeping Fees 92,780 Industrial Waste Fees (34665) Amount Budgeted: 30,000 Industrial Waste Fees 30.,000 RECREATION FEES Community Activities (34720) Amount Budgeted: 78,995 City Birthday Party 16,300 Haunted House/Fall Festival 2,500 Adult Excursions 27,900 57 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY 2096-17 Page 4 Community Activities (34720) (can't) Amount Budgeted: 150 DB4Youth 6,670 Winter Snowfest 7,250 Candy Cane Craft Fair Amount Budgeted: 4,375 176,000 Concerts in the Park 2,000 Bridal Show 12,000 Senior Activities (34730) Amount Budgeted: 10,000 62,680 Senior Excursions 27,855 Senior Activities 24,825 Athletics (34740) Amount Budgeted: 109,079 Youth Baseball 19,044 Youth Indoor Soccer- Mt Calvary Amount Budgeted: 12,696 670,000 Youth Basketball 36,619 Adult Volleyball 4,000 Adult Basketball Amount Budgeted: 36,720 27,600 Fee Programs (34760) Amount Budgeted: 27;500 243,028 Day Camp 180,000 Tiny Tots. 63,028 Contract Classes (34780) Amount Budgeted: 276,000 Contract Classes 275,000 Special Event Fees Amount Budgeted: - MovedtoCostReimbursement(Calvary Chapel Sheriffs Costs) - USE OF MONEY AND PROPERTY 1,169,150 Interest Earnings (36100) Amount Budgeted: 240,000 240,000 Gain On Sale of Invest (36110) Amount Budgeted: 6,000 Gain on sale of investments 5,000 Returned Check Charges (36600) Amount Budgeted: 150 Based on 10 returned checkslyear 150 Rents & Concessions (36610) Amount Budgeted: 176,000 Soda Machine Contract - Parks 6,000 Cell Site Contracts (1) -- Peterson Park 46,000 Cell Site Contract - Eastgate Road Access 10,000 Cell Site Contracts (1) -- Pantera Park 26,000 Cell Site Contracts (3) -- DBC 80,000 Cell Site Contract - Next GJCrown Castle Micro Sites 6,000 -Cell cite revenue is used for maintenance in Peterson, Pantera and Summit Ridge/DBC parks Diamond Bar Center Rental (36616) Amount Budgeted: 670,000 Diamond Bar Center Rental 670,000 Facility Security (36618) Amount Budgeted: 27,600 Facility Security 27;500 58 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY 2016-17 Page 5 Heritage Park Bldg Rental (36620) Amount Budgeted: 0 20,000 Heritage Park Community Center Rental 20,000 Parks S Fields Rental (36625)Amount Budgeted: 16,000 Pantera Park Activity Room Rental 4,000 Transfer In - Int. Waste Mgt Ftl (39115) Picnic Reservations 112,220 10,000 Ball Field Rental Storm Drainage (001-5554-45512) 2,000 15,000 Sale of Fixed Assets (36630) Amount Budgeted: 500 Surplus equipment - 500 Film Permits (36637) Amount Budgeted: 3,000 Film Permits Amount Butlgeted: 31000 Youth Master Plan Implementation Sale of Printed Material (36660) Amount Budgeted: Landscape Maintenance 4,060 Misc plans & specs, etc. 4,000 Donations (36660) Amount Budgeted: - Donabons - Property Damage - Pub Wks (36800) Amount Budgeted: 1,500 Property Damage 1,500 Property Damage - Parks (36810) Amount Budgeted: 500 Property Damage 500 Miscellaneous Revenue (36900) Amount Budgeted: 5,000 Miscellaneous Revenue 5,000 Cost Reimbursements 105,000 Cost Reimbursements (36950) Amount Budgeted: 105,000 Recoverable legal fees from code enforcement cases - Calvary Chapel - Sheriffs Dept, costs. 100,000 Miscellaneous 5,000 TRANSFERS IN - OTHER FUNDS 1,423,257 Transfer In - Law Enforcement Fund (39012) Amount Budgeted: 275,000 Use prior year's savings toward increase in public safety budget 275,000 Utilities (001-5510-42126) 0 Road Maintenance (001-5554-XXXX) less street sweeping & storm drainage limited to available funds 902,202 Transfer In - Int. Waste Mgt Ftl (39115) Amount Budgeted: 112,220 Street Sweeping (001-5554-45501) 97,220 Storm Drainage (001-5554-45512) 15,000 Transfer In - Traffic imp Fund (39116) Amount Budgeted: - Transfer In - Traffic Imp Fund - Transfer In - Prop A Safe Prks Fund (39123) Amount Butlgeted: 40,900 Youth Master Plan Implementation 5,900 Landscape Maintenance R5 nnn CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY 2016-17 Page 6 Transfer In - COPS Fund (39126) Amount Budgeted: 92,935 Law Enforcement Technician Position 90,435 DB Fingerprinting Program 2,500 Fund Balance Reserves Amount Budgeted: 1,916,210 1,916,210 Economic Development Exp 334,564 Transfer -Out - LLADS 196,547 Transfer -Out- CIP (Parks Projects) 25,000 Transfer -Out - CIP (Streets Projects) 1,205,099 Ballot Measure 155,000 60 GENERAL FUND EXPENDITURE SUMMARY 61 City Council City Attorney City Manager/Clerk Finance Human Resources Safety Program Information Systems Civic Center Public Information Economic Development Law Enforcement Co, Community Volunteer Patrol ro Fire Animal Control Emergency Preparedness Transfers Out Community Development Planning Building and Safety Neighborhood Improvement Parks & Recreation -Admin Diamond Bar Center Recreation Services Public Works -Admin Engineering. Road Maintenance Parks & Facilities Maintenance Landscape Maintenance GENERAL FUND TOTAL CITY OF DIAMOND BAR GENERAL FUND OPERATING EXPENDITURE SUMMARY Fiscal Year 2016-17 $134,368 $500 $41,150 $176,018 0.68% 215,000 215,000 0.83% 902,308 21,500 251,640 331,000 1,506,448 5.84% 540,677 4,000 36,200 191,700 772,577 3.00% 361,052 2,500 43,950 2,000 409,502 1159% 10,950 5,000 1,500 17,450 0.07% 453,036 23,800 388,200 208,500 27,000 37,500 7,138,036 4.41% 91,781 37,150 387,808 1,500 1,000 519,239 2.01% 345,444 32,200 225,515 137,400 20,500 1,200 762,259 2.96% 105,564 2,000 215,000 12,000 334,564 1.30% - 4,500 18,500 6,432,991 6,455,991 25.03% 1,000 5,000 6,000 0.02% 7,500 7,500 15,000 0.06% 167,500 167,500 0.65% 17,000 20,900 32,000 69,900 027% 3,429,433 3,429,433 13.30% 585,265 3,500 20,500 23,000 1,000 633,265 2.46% 126,522 500 4,300 587,500 718,822 2.79% 258,842 650 7,000 45,600 312,092 1.21% 155,143 1,500 4,700 12,200 173,543 0.67% 508,054 76,800 166,200 7,500 299,091 87,200 1,144,845 4.44% 1,128,837 121,360 279,735 2,700 403,921 - 1,936,553 7.51% 425,476 5,000 106,300 292,500 30,000 - 859,276 3.33% 186,580 4,250 481,600 672,430 2.61% 362,526 85,500 10,000 65,000 1,234,933 - 1,757,959 6.82% 416,314 33,600 513,891 330,100 22,150 1,316,055 5.10% 271.108 271.108 1 n5% Percentage of Total 27.48% 1.87% 9.86% 6.74% 40.14% 0.61% 13.30% 100.00% EXPENDITURE DETAIL m SECTION & DEPARTMENT I& CITY OF DIAMOND BAR CITY ADMINISTRATION 64 CITY OF DIAMOND BAR Department - Legislative • City Council • City Attorney • City Manager/City Clerk 65 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2016-17 Organization #: 001-4010 through 001-4030 DEPARTMENT INCLUDES: City Council $176,018 City Attorney 215,000 City Manager/City Clerk's Office 1,506,448 LEGISLATIVE SERVICES City Attorney City Council 11.3% 9.3% City Mgr/City - Clerk's Office 79.4/ Total Department Expenditures - $1,897,466 [31 FY 2014-15 FY 2015-16 FY 2016-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 872,448 896,716 917,760 1,036,676 SUPPLIES 1,856 2,500 1,750 22,000 OPERATING EXPENDITURES 67,538 277,840 261,890 292,790 PROFESSIONAL SERVICES 405,041 473,390 391,390 546,000 CAPITAL OUTLAY - - - - DEPARTMENT TOTAL $1,346,883 $1,650,446 $1,572,790 $1,897,466 DEPARTMENT INCLUDES: City Council $176,018 City Attorney 215,000 City Manager/City Clerk's Office 1,506,448 LEGISLATIVE SERVICES City Attorney City Council 11.3% 9.3% City Mgr/City - Clerk's Office 79.4/ Total Department Expenditures - $1,897,466 [31 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 67 FY 2014-15 FY 2015-16 FY 2015-16 FY 201647 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 610,187 594,387 630,500 662,923 40020 Over -Time Wages 417 1,000 250 1,000 40030 Part Time Wages - 29,920 25,000 36,885 40070 City Paid Benefits 8,259 11,225 8,400 13,265 40080 Retirement 100,480 100,636 93,460 120,729 40083 Worker's Comp. Exp. 6,773 7,694 6,350 10,419 40084 Short/Long Term Disability _ 2,679 3,240 3,000 3,692 40085 Medicare 11,278 11,562 13,800 12,210 40090 Cafeteria Benefits 132,375 137,052 137,000 155,554 TOTALPERSONNEL 872,448 896,716 917,760 1,036,676 SUPPLIES 41200 Operating Supplies 1,856 2,000 1,750 18,500 41300 Small Tools & Equipment - 500 - 500 41400 Promotional Supplies 3,000 TOTAL SUPPLIES 1,856 2,500 1,750 22,000 OPERATING EXPENDITURES 42110 Piloting - - - 11,000 42112 Photography 614 750 500 750 42113 Engraving Services - - - 2,000 42115 Advertising 4,588 10,000 10,000 10,000 42120 Postage - - - 27,000 42124 Technology 3,000 4,500 4,500 4,500 42125 Telephone 3,622 2,700 3,800 3,800 42130 Rental/Lease of Equipment 1,840 2,000 2,000 2,500 42140 Rental/Lease of Real Prop - - - 52,000 42315 Membership & Dues 809 3,500 1,500 40,600 42320 Publications 6,332 7,450 7,250 9,200 42325 Meetings 3,548 10,000 4,000 6,000 42330 Travel -Conferences 13,331 28,000 20,000 28,000 42335 Travel -Mileage & Auto Allow 28,249 28,940 28,940 28,440 42340 Education& Training 862 1,000 '400 1,000 42390 Elections 743 179,000 179,000 66,000 TOTAL OPERATING EXP. 67,538 277,846 28 ,890 292,790 PROFESSIONAL SERVICES 44000 Professional Services 171,270 233,390 233,390 331,000 44020 Prof Svcs -General Legal 97,020 125,000 80,000 125,000 44021 Prof Svcs -Special Legal 10,085 15,000 8,000 15,000 44023 Prof Svcs - Sp Lgl-Code Ent 126,666 1.00,000 70,000 75,000 TOTAL PROF SVCS 405,041 473,390 391,390 546,000 DEPARTMENT TOTAL 1,346,883 1,650;446 1,572,790 1,897,466 67 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: CITY COUNCIL DIVISION NO. _ 4010 The City Council is the legislative and policy-making body for the City of Diamond Bar. Five council members are elected at -large for four-year, overlapping terms of office. The Council annually elects one of its members to serve as Mayor. The Mayor presides over all Council meetings and is the ceremonial head of the City for official functions. As Diamond Bar's elected representatives, the City Council expresses the values of the electorate in keeping pace with viable community needs and for establishing the quality of municipal services in the urban environment. The Council determines service levels and revenue obligations through the adoption of an annual budget; authorizes City contracts and expenditures; establishes City service and operating policies, and adopts such regulatory measures as may be necessary for the mutual protection of the community. Council members also represent the City on various intergovernmental organizations to achieve governmental cooperation, legislation, and programs that are consistent with the needs of the community. PERSONNEL City Council Members 5.0 W CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 M FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 43,927 44,760 47,500 44,760 40070 City Paid Benefits 2,604 5,993 3,000 5,929 40080 Retirement 6,672 5,375 - 5,460 5,691 40083 Workers Comp. Exp. 336 358 350 358 40085 Medicare 2,429 1,258 3,200 2,630 40090 Benefit Allotment 61,550 72,000 72,000 75,000 TOTALPERSONNEL 117,518 129,744 131,510 134,368 SUPPLIES 41200 Operating Supplies 227 500 250 500 TOTAL SUPPLIES 227 500 250 500 OPERATING EXPENDITURES 42112 Photography 614 _ 750 500 750 42125 Telephone 2,552 2,700 2,700 2,700 42130 Rental/Lease of Equipment 1,840 2,000 2,000 2,000 42315 Membership & Dues 500 - 500 42320 Publications 200 - 200 42325 Meetings 603 1,000 1,000 1,000 42330 Travel -Conferences 5,208 16,000 10,000 16,000 42335 Travel -Mileage & Auto Allow 17,747 18,000 18,000 18,000 42340 Education&Training TOTAL OPERATING EXP. 28,564 41,150 34,200 .41,150 DIVISION TOTAL 146,309 - 171,394 165,960 1 76,018 M CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $176,018 PERSONNEL SERVICES Amount Budgeted: 200 Personnel (40010-40093) Amount Budgeted: 200 134,368 City Council Members ($746/mo + Bene's) 5.00 CC SUPPLIES Amount Budgeted: 1,000 Operating Supplies (41200) Amount Budgeted: 1,000 500 Misc Office Supplies 500 Travel -Conferences (42330) Amount Budgeted: 16,000 OPERATING EXPENDITURES 10,000 Photography (42112) Amount Budgeted: 750 Council Photos 750 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 18,000 Telephone (42125) Amount Budgeted: 18,000 2,700 Cell Phones (5@ $45/mo) 2,700 Education & Training (42340) Amount Budgeted: - Rental/Lease of Equipment (42130) Amount Budgeted: 2,000 Cable Modems 2,000 Membership & Dues (42315) Amount Budgeted: 500 ICSC 500 Publications (42320) Amount Budgeted: 200 CALPEEK 200 Misc Meetings (42325) Amount Budgeted: 1,000 League, Chamber, Misc 1,000 Travel -Conferences (42330) Amount Budgeted: 16,000 League, CCCA, Natl League, SCAG, 10,000 Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Amount Budgeted: 18,000 Auto Allowance - 300/mo X 5 18,000 Education & Training (42340) Amount Budgeted: - all CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: CITY ATTORNEY DIVISION NO, 4020 The City Attorney acts as the City's legal counsel, prepares resolutions, ordinances and agreements; and advises the City Council and staff on all legal matters relating to the operation of the municipal government. This service is provided through a contract with the law offices of Woodruff, Spradlin & Smart, APC. In addition to the general legal services provided by Woodruff, Spradlin & Smart, the City periodically has the need for legal service related to personnel issues and code enforcement prosecution. The budgets for these services are contained with in this Division. - Under special legal circumstances, the City may be required or choose to contract with another firm. These services which are required in addition to the standard City Attorney contract are also included within this division. Also included in this division is the budget for the City Prosecutor for issues related to code enforcement. Total Positions 0.00 71 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPpR'ftiFEWY Legislative DIVISION: _City; Attorney. ORGANIZATION#: 5001-4020 DIVISION TOTAL 233,771 240,000 158,000 215,000 72 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROFESSIONAL SERVICES 44020 Prof Svcs - General Legal 97,020 125,000 80,000 125,000 44021 Prof Svcs - Special Legal 10,085 15,000 8,000 15,000 44023 Prof Svcs - Sp Lgl Code Enf 126,666 100,000 70,000 75,000 TOTAL PROF SVCS 233,771 240,000 158,000 215,000 DIVISION TOTAL 233,771 240,000 158,000 215,000 72 CITY OF DIAMOND BAR CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $215,000 PROFESSIONAL SERVICES General Legal Svcs (44020) Amount Budgeted: 125,000 City Attorney 125,000 Special Legal Svcs (44021) Amount Budgeted: 15,000 Special Litigations 15,000 City Labor Attorney SpecialLegalSvcs - Code Enf (44023) Amount Budgeted: 75,000 City Prosecutor, County Dist Atty, Misc. 75,000 73 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: CITY MANAGER / CLERK DIVISION NO. 4030 The City Manager/City Clerk's Office budget provides for continued administrative direction to all operating divisions in compliance with the City's Municipal Code. This division is responsible for the execution of Council policy and the enforcement of all laws and ordinances. The City Manager, in concertwith the City Council, establishes policy, provides leadership and implementsefficient and effective services, The City Manager is the director of all City personnel. As such, the Manager establishes and maintains appropriate controls to ensure that all operating departments adhere to Council and legally mandated policies and regulations. Additionally the Manager is responsible for the preparation and administration of the annual budget. The City Clerk has the statutory duty to record the official minutes of all City Council meetings. The division maintains original resolutions and ordinances, is the responsible for the management of all of the City records and is the custodian of the City seal. This position also acts as the chief election officer for the City for municipal elections. The City Clerk prepares all necessary documents for the City Council public hearings, posts notices and copies of ordinances as required by law. The Clerk is also responsible for the maintenance of the Municipal Code. Administrative and clerical support to the City Council members is also provided through the City Manager/City Clerk's office. PERSONNEL FULL TIME POSITIONS City Manager 0.80 Assistant City Manager 0.79 Assistant to the City Manager 0.475 City Clerk 1.00 Sr. Management Analyst 0.34 Management Analyst 0.725 Administrative Assistant 1.00 Senior Office Specialist 0.30 Total Positions 5.43 74 CITY OF DIAMOND BAR FY 2014-15 DEPARTMENT Legislative ESTIMATED EXPENDITURES p-MSION: �QRGANIZATIONM City;ManagadClerk FY 2016-17 Proposed PERSONNEL SERVICES -'Otl1 4030 DIVISION TOTAL 966,803 1,239,052 1,248,830 1,506,448 75 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 566,260 549,627 583,000 638,163 40020 Over -Time Wages 417 1,000 250 1,000 40030 Part Time Wages - 29,920 25,000 36,885 40070 City Paid Benefits 5,655 5,232 5,400 7,336 40080 Retirement 93,808 95,261 88,000 115,038 40083 Worker's Comp. Exp. 6,437 7,336 6,000 10,061 40084 Shortt-ong Term Disability 2,679 3,240 3,000 3,692 40085 Medicare - 8,849 10,304 10,600 9,580 40090 Benefit Allotment 70,825 65,052 65,000 80,554 TOTAL PERSONNEL 754,930 766,972 786,250 902,308 SUPPLIES 41200 Operating Supplies 1,629 1,500 '1,500 18,000 41300 Small Tools & Equipment - 500 - 500 41400 Promotional Supplies 3,000 TOTAL SUPPLIES 1,629 2,000 1,500 21,500 OPERATING. EXPENDITURES 42110 Printing - - - 11,000 42113 Engraving Services - - - 2,000 42115 Advertising 4,588 10,000 10,000 10,000 42120 Postage - - - 27,000 42124 Technology 3,000 4.,500 4,500 4,500 42125 Telephone 1,070 - 1,100 1,100 42130 RentallLease of Equipment - - - 500 42140 Rental/Lease of Real Property - - - 52,000 42315 Membership& Dues 809 3,000 1,500 40,100 42320 Publications 6,332 7,250 7,250 9,000 42325 Meetings 2,945 9,OD0 3,000 5,000 42330 Travel -Conferences 8,123 12,000 10,000 12,000 42335 Travel -Mileage & Auto Allow 10,502 10,940 10,940 10,440 42340 Education & Training 862 1,000 400 1,000 42390 Elections 743 179,000 179,000 66,000 TOTAL OPERATING EXP. 38,974 236,690 227,690 251,640 PROFESSIONAL SERVICES 44000 Professional Services 171.,270 233,390 233,390 331,000 TOTAL PROF SVCS 171,270 233,390 233,390 331,000 DIVISION TOTAL 966,803 1,239,052 1,248,830 1,506,448 75 CITY OF DIAMOND BAR CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $1,506,448 Operating Supplies (41200) Amount Budgeted: PERSONNEL SERVICES 18,000 Personnel (40010-40093) Amount Budgeted: 862,308 City Manager 0.80 FTE Assistant City Manager 0.79 FTE Assistant to the City Manager 0.475 FTE City Clerk 1.00 FTE Sr. Management Analyst 0.34 FTE Management Analyst 0.725 FTE Administrative Assistant 1.00 FTE Senior Office Specialist 0.30 FTE OPERATING EXPENDITURES 5.43 FTE Part Time Intern Program 2,000 hours 40,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 18,000 Office Supplies 2,000 General Supply Room & Kitchen Supplies (moved from Gen Gov't) 16,000 Small Tools & Equipment (41300) Amount Budgeted: 500 Council Meeting Display Stands 500 Promotional Supplies (41400) Amount Budgeted: 3,000 City Pins, City Tiles (moved from General Gov't) 3,000 OPERATING EXPENDITURES Printing (42110) 11,000 Blueprint Reproduction, certificate covers, business cards, etc. 11,000 (moved from General Gov't) Engraving Services (42113) Amount Budgeted: 2,000 Engraving of tiles, plaques, etc. 2,000 (moved from General Gov't) Advertising (42115) Amount Budgeted: 10,000 Public hearing notices 10,000 Postage (42120) 27,000 City-wid postage charges including Fed -Ex; Various noticing (moved from General Gov't) 27,000 Technology (42124) Amount Budgeted: 4,500 Technology Allowance - CM, ACM, ATCM 4,500 Rental/Lease of Equipment (42130) Amount Budgeted: 500 Water/Coffee Equipment (moved from General Gov't) 500 76 CITY OF DIAMOND BAR CITY MANAGER/ CLERK (0014030) BUDGET DISCUSSION FY 2016-17 Page 2 Rental/Lease of Real Property (42140) Amount Budgeted: 52,000 Storage Unit Rents 24,000 AQMD Facilities Lease (moved from General Gov't) 28,000 ($2,262.81/mo. for 6 mos., $2,319.38/mo for 6 mos.) Membership & Dues (42315) Amount Budgeted: 40,100 Citywide: (moved from General Gov't) League of California Cities 17,500 League of California Cities - LA Division 1,600 - CCCA 4,500 SGVCOG 5,000 SCAG 6,000 WCCA 500 Misc 2,000 Departmental: ICMA CM/ACM 3,000 MMASC (4) ACM/ATCM/SMA/MA SGVCMA ICSC SGVACM CCAC, IIMC, Natl Notary Assn, Nall Parliamentarians Publications (42320) Amount Budgeted: 9,000 CA Public Sector Directory, Various 9,000 City Attorney's Handbook from LOCC Newspapers/Misc. (moved from General Gov't) West Code Updates Meetings (42325) Amount Budgeted: 5,000 Meeting Supplies/Equipment (moved from General Gov't) 5,000 Travel -Conferences (42330) Amount Budgeted: 12,000 LOC Annual Conference (San Jose, CA) 12,000 LOC CM Dept. Meeting CCCA (Indian Wells, CA) JPIA (San Francisco, CA) MMASC (Indian Wells, CA) ICSC (Las Vegas, NV) Other Travel -Mileage & Auto Allow (42335) Amount Budgeted: 10,440 Misc Mileage Reimbursements CM Auto Allowance ($500/mo) 6,000 ACM Auto Allowance ($250/mo) 3,000 City Clerk Auto Allow ($120/mo) 1,440 Education & Training (42340) Amount Budgeted: 1,000 Misc Education/Training 1,000 77 CITY OF DIAMOND BAR CITY MANAGER/ CLERK (001-4030) BUDGET DISCUSSION FY 2016-17 Page 3 Elections (42390) Amount Budgeted: 66,000 County Consolidation Services 56,000 Noticing 5,000 Professional Services - Consulting 3,000 Transcription Services 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 331,000 Minute Secretary - City Council Minutes 10,000 AV Services - City Council Meetings (moved from General Gov't) 5,000 Lobbying Svcs - Gonsalves $3,000/mo 36,000 Municode Supplement 10,000 Ballot Measure Consultant 155,000 Records Management/Scanning 65,000 Miscellaneous 50,000 CAPITAL OUTLAY Miscellaneous M CITY OF DIAMOND BAR Department - Admin. & Support • Finance • Human Resources • Safety Program • Information Systems • Civic Center • Public Information • Economic Development 79 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration and Support FY 2016-17 Organization #: 001-4060 through 0014096 ADMINISTRATION AND SUPPORT Human Resources Safety Program 10.4% 0.4% Public Information 19.3% Info Systems 28.8% Economic Development Finance 19.5% Civic Center 13.1% Total Department Expenditures - $3,953,627 Lue FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES $1,769,688 $1,757,355 $1,775,712 $1,897,554 SUPPLIES 110,044 133,300 127,170 110,600 OPERATING EXPENDITURES - 982,199 1,180,621 1,152,905 1,088,673 PROFESSIONAL SERVICES 540797 808,201 617,131 757,600 CONTRACT SERVICES 28,867 57,000 57,000 59,500 CAPITAL OUTLAY 130,983 185,998 154,498 39,700 DEPARTMENTTOTAL $3,562,576 4,122,475 $3,884416 $3,953,627 DEPARTMENT INCLUDES: Finance $772,577 Human Resources 409,502 Safety Program 17,450 Information Systems 1,138,036 Civic Center 519,239 - Public Information 762,259 ADMINISTRATION AND SUPPORT Human Resources Safety Program 10.4% 0.4% Public Information 19.3% Info Systems 28.8% Economic Development Finance 19.5% Civic Center 13.1% Total Department Expenditures - $3,953,627 Lue CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 81 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Balance 1,285,414 1,271,941 1,311.100 1,372,897 40020 Over -Time Wages 11,159 10,000 9,000 11,400 40070 City Paid Benefits 15,652 16,652 15,362 16,563 40080 Retirement 213,743 222,466 198,500 254,801 40083 Worker's Comp. Exp. 16,861 17,358 18,320 18,273 40084 Short/Long Term Disability 6,616 7,567 6,960 7,726 40085 Medicare/Social Security 19,678 19,035 19,595 20,489 40086 Post Retrement Benefits 6,635 7,500 7,500 - 40090 Benefit Allotmem 186,828 177,336 182;375 184,806 40093 Benefit Adm/Unemployment 7,102 7,500 7,000 10;500 TOTAL PERSONNEL 1,769,688 1,757,355 1,775,712 1,897,654 SUPPLIES 41200 Operating Supplies 80,186 79,050 78,050 86,650 41300 Small Tools & Equipment 13,711 19,930 16,800 18,250 41400 Promotional Supplies 16,147 34,320 32,320 25,700 TOTALSUPPLIES 110,044 133,300 127,170 110,600 OPERATING EXPENDITURES 42100 Photocopying 13,569 13,000 15,000 15,000 42110 Pnntng 23,255 117,710 111,600 103,750 42112 Photography 270 2,075 1,500 7,300 42113 Engraving Svcs 664 2,000 1,000 - 42115 Advertising 44,760 53,100 59,500 52,500 42120 Postage 74,246 85,500 75,500 58,500 42124 Technology 6,000 6,000 6,000 6,000 42125 Telephone 39,312 54,800 49,400 59,400 42126 Utllties 181,483 184,230 182,000 192,440 42128 Banking Charges 14,046 12,500 12,500 15,000 42130 Rental/Lease of Equipment 140 1,500 2,500 4,500 42140 -Rental/Lease of Real Prop 40,013 45,870 53,D00 - 42200 Equipment Maintenance 11,769 5,000 1,000 5,000 42205 Computer Maintenance 265,263 275,300 275,300 294,300 42210 Maint. of Grounds/Bldgs 170,771 194,021 194,100 186,868 42310 Fuel 3,604 2,000 1,000 2,000 42315 Membership & Dues 45,390 49,635 48,635 13,545 42320 Publications 1,565 3,250 2,050 2,250 42325 Meetings 12,595 9,800 6,290 6,000 42330 Travel-Conferences/Research 6,355 19,650 15,150 17,650 42335 Travel-Mileage&Auto Allow 9,214 10,190 10,190 10,180 42340 Education & Training 7,420 16,990 13,490 20,490 42341 Employee Tuition Reimb 6,607 4,500 3,000 3,000 42345 Pre -Employment Screening - 71000 7,000 7,000. 42346 Misc Employee Benefits 1,518 1,500 1,500 1,500 42347 Employee Recognition Pgm 1,997 3,500 3,000 3,500 42395 Misc Expenditures 172 1,700 TOTAL OPERATING EXP. 982,199 1,180,621 1,152,905 1,088,673 PROFESSIONAL SERVICES 44000 Professional Services 443,894 668,601 477,531 608,600 44010 Prof Svcs-Acctg & Auditing 44,477 79,500 79,500 77,500 44030 Prof Svcs -Data Processing 52,426 60,100 60,100 71,500 TOTAL PROF SVCS 540,797 808,201 _ 617,131 757,600 81 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT DIVISIONo: IORGANIZATIONV:.: ArLnin Bsuppprt Summary 004=405010 4098: FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed CONTRACT SERVICES 45000 Contract Services 28,867 57,000 57,000 59,500 TOTAL CONTRACT SVCS. 28,867 57,000 57,000 59,500 CAPITAL OUTLAY _ 46220 Furniture/Fixtures 40,045 10,000 5,000 1,000 46230 Computer Equip -Hardware (3,821) 131,500 114,000 17,500 46235 Computer Equip -Software - 14,000 5,000 20,000 46250 Misc Equipment 364 10,108 10,108 1,200 46310 Bldg Improvements -Civic CV - - - 46410 Capital Improvements 94,395 20,390 20,390 130,983 185,998 154,498 39,700 DEPARTMENT TOTAL $3,562T578 $4,122,475 $3,884,416 $3,953,627 RN CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: FINANCE DIVISION NO. 4050 The Finance Division provides accounting control over assets, revenues, receivables and maintains budgetary control over all City funds. This department is responsible for the proper receipt, custody and disbursement of all City funds. The Finance Division processes all financial transactions of the City. Specific activities include accounts payable, cash receipts, payroll, fixed assets, budget maintenance, audits, financial reporting, and the refinements and maintenance of the general accounting system. The Finance Division is also responsible for the safety, liquidity and maximization of the yields of the City's financial resources. PERSONNEL FULL TIME POSITIONS Finance Director 0.90 Sr. Accountant 0.95 Accountant 1.00 Accounting Tech 1.20 Total Positions 4.05 83 CITY OF DIAMOND BAR [DEPARTMENT: Admin& Support ESTIMATED EXPENDITURES DIVISIONi Finance FY 2016-17 ORGANRATION k;::....p01A050 DIVISION TOTAL 603,698 670,296 638,735 772,577 M FY 2014.15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries L 398,082 382,325 397,000 389,536 40020 Over -Time Wages 456 1,500 500 1,000 40070 City Paid Benefits 5,219 5,366 5,050 5,485 40080 Retirement 64,226 67,759 62,000 73,174 40083 Worker's Comp. Exp. 3,025 3,022 3,900 3,080 40084 Short/Long Term Disability 2,011 2,305 2,150 2,349 40085 Medicare 6,196 5,991 6,200 6,096 40090 Benefit Allotment 61,405 57,528 62,185 59,958 TOTAL PERSONNEL 540,620 525,796 538,985 540,677 SUPPLIES 41200 Operating Supplies 3,021 3,000 2,500 3,000 41300 Small Tools & Equipment 99 1,000 500 1,000 TOTAL SUPPLIES 3,120 4,000 3,000 4,000 OPERATING EXPENDITURES _ 42110 Printing 374 4,000 4,000 3,250 42124 Technology 1,200 1,200 1,200 1,200 42128 Banking Charges - - - 15,000 42315 Membership & Dues 1,245 1,500 1,500 1,750 42320 Publications - 500 300 500 42325 Meetings - 60 300 250 - 500 42330 Travel -Conferences 1,574 5,500 3,000 5,500 42335 Travel -Mileage & Auto Allow 3,216 3,500 3,500 3,500 42340 Education & Training 3,080 3,000 2,000 5,000 TOTAL OPERATING EXP. 10,749 19,500 15,750 36,200 PROFESSIONAL SERVICES 44000 Professional Services 4,732 41,500 1,500 114,200 44010 Prof Svcs-Acctg & Auditing 44,477 79,500 79,500 77,500 TOTAL PROF SVCS 49,209 121,000 81,000 191,700 DIVISION TOTAL 603,698 670,296 638,735 772,577 M CITY OF DIAMOND BAR FINANCE DIVISION (0014050) BUDGET DISCUSSION FY 2016-17 1 U I AL ISUUUL 1 $772,577 PERSONNEL SERVICES Personnel (40010-40083) Amount Budgeted: 540,877 Full Time Finance Director 0.90 FTE Senior Accountant 0.95 FTE Accountant 1.00 FTE Accounting Technician 1.20 FTE 4.05 FTE SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,000 Miscellaneous Office Supplies 3,000 Small Tools and Equipment (41300) Amount Budgeted: 1,000 Miscellaneous 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 3,250 Printing of CAFR 500 Printing of Budget 1,750 Printing of Checks & Forms 1,OD0 Technology (42124) Amount Budgeted: 1;200 Tecnology Allow - Fin Director 1,200 Membership & Dues (42315) Amount Budgeted: 1,750 GFOA 1,000 CMTA 200 SUGA 200 CAPPO 200 CSMFO 150 Banking Charges (42128) Amount Butlgeted: 15,000 Banking Charges (moved from Gen Gov't) 15,000 Publications (42320) Amount Budgeted: 500 FLSA Publications, GFOA Publications, GASS Info 500 Meetings (42325) Amount Budgeted: 500 Misc - CSMFO, CMTA 500 Travel -Conferences (42330) Amount Budgeted: 5,500 GFOA - Location TBD 2,000 CSMFO - (Sacramento x 1 person) 1,500 CMTA - Location TBD 1,000 CalPERS (Riverside x 2 people) 1,000 85 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 2016-17 Page 2 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 Misc 500 Auto Allowance- Finance Director - 3,000 Education &Traming (42340) Amount Budgeted: 5,000 CalPERS Training 500 GFOA Webinan; 500 Diehl Evans Government Tau Class 1,000 GASB Update 500 CMTATraming 500 Pentamafon Training 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 114,200 CAFR Info 1,000 GFOAAward Program 700 Property Tax Admin - LA County (moved from Gen Govt) 65,000 Courier Services- City Hall (moved from Gen Gov't) 7,500 Citywide Fee Study 40,000 Prof Svcs-Acctg &Auditing (44010) Amount Budgeted: 77,500 Audit Contract 35,000 Property Tae Services (HdL) 12,500 Sales Tax Services (HdL) 25,000 Deferred Compensation Fiduciary Consultant 5,000 M CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: HUMAN RESOURCES & RISK MANAGEMENT DIVISION NO. 4060 The Human Resources and Risk Management Division provides for the management of personnel services and risk management. Primary functions include the development, modification and management of all employee recruitment, classifications, compensation, education/training, employee relations, employee safety, worker's compensation and general liability claims. Some of these functions are further enhanced and/or developed through the City's Employee Relations Committee (ERC) which serves as an advisory board to the City Manager on administrative matters that impact the workforce. It is the mission of the ERC to promote a healthy work environment for the employees of the City of Diamond Bar by creating and supporting a calendar of educational, social, and community building events to better connect employees within the civic community and the wider community, to nurture positive relations between all employees, and to stimulate continuous growth in the sense of well-being of the City of Diamond Bar work force. PERSONNEL FULL TIME PERSONNEL Human Resources & Risk Manager 1.00 Human Resources Technician 1.00 Total Positions 2.00 F1 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed 40010 Salaries 167,515 178,265 177,000 261,472 40070 City Paid Benefits 1,979 2,696 2,000 2,671 40080 Retirement 28,934 31,935 28,000 49,578 40083 Worker's Comp. Exp. 1,189 1,424 1,500 2,087 40084 Short/Long Term Disability 978 1,086 1,070 1,139 40085 Medicare 2,442 2,765 2,765 3,966 40090 Benefit Allotment 27,460 28,440 28,440 29,640 40093 Benefits Administration 7,102 7,500 7,000 10,500 42335 TOTAL PERSONNEL 227,599 254,111 247,775 361,052 SUPPLIES Education & Training 1,569 8,500 6,000 41200 Operating Supplies 611 1,000 1,000 1,000 41400 Promotional Supplies 501 1,500 1,500 1,500 7,000 TOTAL SUPPLIES 1,112 2,500 2,500 2,500 OPERATING EXPENDITURES 42110 Printing 2,500 1,600 1,000 42115 Advertising 2,124 3,000 3,000 3,000 42124 Technology 1,200 1,200 1,200 1,200 42125 Telephone 2,350 - - - 42315 Membership & Dues 3,973 5,400 4,900 6,660 42320 Publications - 900 300 900 42325 Meetings 1,497 3,500 1,500 3,500 42330 Travel -Conferences 1,354 2,500 500 2,500 42335 Travel-Mileage/Auto Allow 1,558 1,690 1,690 1,690 42340 Education & Training 1,569 8,500 6,000 10,000 42341 Employee Tell Reimb 6,807 4,500 3,000 3,000 42345 Pre -Employment Screening - 7,000 7,000 7,000 42346 Misc Employee Benefits 1,518 1,500 1,500 1,500 42347 Employee Recognition Prgm. 1,997 3,000 2,500 3,000 TOTAL OPERATING EXP. 25,947 45,190 34,690 43,050 PROFESSIONAL SERVICES 44000 Professional Services 4,474 2,000 1,500 2,000 TOTAL PROF SVCS 4,474 2,000 1,500 2,000 DIVISION TOTAL 259,132 303;801 286,465 409,502 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (0014060) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET 9409,502 PERSONNEL SERVICES Personnel (4001040096) Amount Budgeted: 361,052 Full Time Human Resources Manager 1.00 FTE Human Resources Technician 1.00 FTE 2.00 FTE Salary & Benefits - Full Time 247,115 Exceptional Performance Pay- Citywide Program 90,000 Benefits Administration (40093) (Moved from General Gov't) 10,500 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Miscellaneous office supplies 1,000 Promotional Items (41400) Amount Budgeted: 1,500 Employee Recognition Program - certificates, plaques, watches, service pins, pen sets, etc 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,000 Printing 1,000 Advertising (42115) Amount Budgeted: 3,000 Employment Advertising 3,000 Technology (42124) Amount Budgeted: 1,200 Technology Allowance - HR. Mgr 1,200 Membership & Dues (42315) Amount Budgeted: 6,660 LCW - ERC (Consortium Membership) 3,720 SCPMA 200 PELRAGNPERLA 350 SHRM 370 SCPLRC (Agency membership) 200 IPMA-HR 780 Publications (42320) Amount Budgeted: 900 JJ Keller & Associates (Labor Law Posters) 900 Meetings (42325) Amount Budgeted: 3,500 Quarterly Employee Training Meetings 2,500 Interview Panels 1,000 Travel-Conferences(42330) Amount Budgeted: 2,500 CALPELRA (Monterey, CA) 2,500 LCW (TBD) CalPERS (Riverside, CA) SHRM (TBD) CJPIA(Indian Wells, CA) 1.14 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (0014060) BUDGET DISCUSSION FY 2016-17 Page 2 Travel-Mileage/Auto Allowance (42335) Amount Budgeted: 1,690 Auto Allowance - HR Manager ($120/mo) 1,440 Mileage. Reimbursement -HR Technician 250 Education & Training (42340) Amount Budgeted: 10,000 Mandatory Harassment Training, General Training, Customer Service/Front Counter Training, FLSA Training, Workplace Violence, CITYWIDE TRAINING 10,000 Employee Tuition Reimbursement (42341) Amount Budgeted: 3,000 Citywide Account ($1,500/Employee) Estimated Participation: 2 Employees 3,000 Pre-employment Screening (42345) Amount Budgeted: 7,000 Live Scan (Fingerprinting) Fingerprinting for Contract Class Instructors 2,000 Pre -Employment Physicals 5,000 Regular Staff Part Time Staff Misc Employee Benefits (42346) Amount Budgeted: 11600 Section 125 Beneflts - Admin Charges 1,500 Employee Recognition Program (42347) Amount Budgeted: '3,000 Employee Appreciation Event/Recognition Program 3,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted:. 2,000 Bilingual Pay Testing Svcs 250 Background Investigations 250 Temp Clerical Svcs - various departments 1,500 W, CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: SAFETY PROGRAM DIVISION NO. 4065 The Human Resources Division provides for the centralized management of all personnel services. Primary functions include the development, modification and management of employee recruitment and selection, benefit programs, classifications, compensation, education/training, employee relations, worker's compensation program and employee safety. In order to promote employee safety and reduce the number of workplace injuries or illness, a Safety Committee was established as part of the Injury Illness Prevention Program (IIPP). The Human Resources Manager is the designated Safety Officer to oversee and implement the IIPP and the designated departmental Safety Committee members are responsible for conducting worksite inspections, employee training and recommending policy as well as solutions to correct safety deficiencies in the workplace. PERSONNEL Total Positions: 0 91 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DIVISION TOTAL 6,713 17,450 14,500 17,450 92 FY 2014-16 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 550 - 500 500 500 41300 Small Tools & Equip 6,163 10,450 9,000 10,450 TOTAL SUPPLIES 6,713 10,950 9,500 10,950 OPERATING EXPENDITURES 42315 Membership & Dues - 500 - 500 42320 Publications - 500 - 500 42325 Meetings - 1,000 500 1,000 42340 Education & Training - 2,500 2,500 2,500 42347 Employee Recognition Prgni, 500 500 500 TOTAL OPERATING EXP. - 5,000 3,500 5,000 PROFESSIONAL SERVICES 44000 Professional SeNices 1,500 1,500 1,500 TOTAL PROF SVCS - 1,500 1,500. 1,500 DIVISION TOTAL 6,713 17,450 14,500 17,450 92 CITY OF DIAMOND BAR SAFETY PROGRAM (001-4066) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET 817,450 SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Miscellaneous office supplies 500 Small Tools & Equipment (41300) Amount Budgeted: 10,450 Small Tools & Equipment 8,000 Safety Boots (7 pairs - CS, PW) 2;450. OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: Soo 500 Publications (42320) Amount Budgeted: 500 500 Meetings (42325) - Amount Budgeted: 1,000 1,000 Education & Training (42340) Amount Budgeted: 2,500 2,500 Employee Recognition Program (42347) Amount Budgeted: 500 Safety Awareness Week 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 1,500 Ergonomics Study 1,500 M CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: INFORMATION SYSTEMS DIVISION NO. 4070 The Information Systems division provides ongoing technical and software support to all the departments of the City. The Division is also responsible for the enhancement and managing the City's information technology activities including the evaluation, procurement, and maintenance of computer/network systems and software. This fiscal year, the division will continue to provide Geographical Information Systems (GIS) Solutions and Support to the City's staff and the residents including the web using E -Government technologies. PERSONNEL FULL TIME PERSONNEL Info Systems Director 0.85 Network/Systems Admin 0.95 IS Support Tech 0.90 Total Positions 2.70 94 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 OPERATING EXPENDITURES 42100 Phtocopying FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 42124 Technology Actual Adjusted Projected Proposed PERSONNEL SERVICES Telephone 156 2,400 2,400 40010 Salaries 331,043 331,910 348,000 335,470 40020 Over -Time Wages 349 1,000 1,000 1,000 40070 City Paid Benefits 3,188 3,652 3,652 3,618 40080 Retirement 54,443 57,056 50,000 61,368 40083 Workers Comp. Exp. 4,616 4,684 6,000 4,754 40084 Short/Long Term Disability 1;608 1,941 1,700 1,970 40085 Medicare 4,693 4,613 4,670 4,682 40090 Benefit Allotment 38,520 38;556 38,350 40,176 2,600 TOTAL PERSONNEL 438,460 443,412 452,372 453,036 SUPPLIES PROFESSIONAL SERVICES 41200 Operating Supplies 20;446 22;250 22,260 20,500 41300 Small Tools & Equipment 2,928 3,300 3,300 3,300 71,500 TOTAL SUPPLIES 23,374 25,550 25,550 23,800 OPERATING EXPENDITURES 42100 Phtocopying - - - 16,000 42124 Technology 2,400 2,400 2,400 2,400 42125 Telephone 156 2,400 2,400 57,400 42200 1,138,036 - - - 5,000 42205 Computer Maintenance 266,263 275,300 275,300 294,300 42315 Membership & Dues 1,077 1,900 1,900 1,900 42320 Publications 45 200 100 200 42325 Meetings 20 1,000 40 1,000 42330 Travel -Conferences 1,226 4,200 4,200 4,200 42335 Travel -Mileage & Auto Allow 3,000 3,200 3,200 3,200 42340 Education & Training 2,347 2,600 2,600 2,600 TOTAL OPERATING EXP'. 275,534 293,200 292,140 388,200 PROFESSIONAL SERVICES 44000 Professional Services 118,169 136,800 136,800 137,000 44030 Prof Svcs -Data Processing 52,426 60,100 60,100 71,500 TOTAL PROF SVCS 170,595 196,900 196,900 208,500 CONTRACT SERVICES 45000 Contract Services 13,568 27,000 27,000 27,000 TOTAL CONTRACT SVCS. 13,568 27,000 27,000 27,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware (3,821) 131,500 114,000 17,500 46235 Computer Equip -Software 14,000 5,000 20,000 (3,821) 145,500 119,000 37,500 DIVISION TOTAL 917,710 1,131,562 1,112,962 1,138,036 95 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET 1,138,036 PERSONNEL SERVICES Personnel (4001040093) Amount Budgeted: 453,036 Full Time: Info Systems Director 0.85 FTE Network/Systems Administrator 0.95 FTE IS Support Technician 0.90 FTE 2.70 FTE SUPPLIES Supplies (41200) Amount Budgeted: 20,500 Office, Supplies 1,000 ' Toner for Printers 17,500 Ultfum Tapes & Cleaning Tapes 500 Mixed Transfer Media 500 Misc Software 1,000 Small Tools & Equipment (41300) Amount Budgeted: 3,300 Departmental Cable/Network Tools 300 Spare Computer Parts 1,000 Health or Safety Ergonomic Devices 1,000 Misc Furniture (Cabinets, shelves, etc.) 0 Misc Equipment 1,000 OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: 16,000 Ricoh Copy Charges (moved from General Gov't) 16,000 Technology (42124) Amount Budgeted: 2;400 Technology Allowance (2) 2,400 Telephone (42125) Amount Budgeted: - 67,400 City Phones Charges (moved from General Gov't) 55,000 Wireless cards (Remote Access &Support) (2) 2,400 Equipment Maintenance (42200) Amount Budgeted: 6,000 Blueprint Machine Maintenance (moved from General Gov't) 2,000 Office Equipment Maintenance (moved from General Gov't) 3;000 Computer Maintenance (42206) Amount Budgeted: 294,300 Software Maintenance: Departmental Applications Municipal Software (CftyView-Dev. Svcs w/Portal) 28,000 Finance - Pentamation - PLUS and ERB 36,000 Sympro Treasury Mgmt Software 4,200 Document Imaging - Lasertiohe (CM) 9,500 Recreation -Vermont Systems RecTrac 6,000 NeoGOV (HR Applicant Tracking) 2,500 GovIS (Contract Management Software) 4,000 Pagemaker, Illustrator, Photoshop, etc 1,500 Micro -paver, Mr. Sid, Time. Tracker (PW) 1,000 industry Weapon (PIG Video Displays) 4,000 VISCO (Visual Info Sys - Library Sign) 500 City Clerk- FastTrack (ggone software) 100 DB Intelligent Transportation System (DBITS) Transcore (Traffic Signal Software - PW) 20,000 96 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 2016-17 Page 2 Transit Pass Sytems (Online Sales) 6,000 GovIS- TPS Annual Maintenance & Support 5,000 eEye Digital Security- Secure IIS Maint. 400 Verisign - SSL Certificate 2,000 HP - Server maintenance & support (1 server) 1,100 E -Government Verisign SSL cents (renewal.3 sites a2 domains) - 6,000 eEye (Secure IIS) (3 Sites) 1,200 Domain Name Registration (WWW domains -4) 200 Domain Name Registration (Gov Domain) 200 Domain Names (DBC - New) 200 Parcel Data (Community Developement) 5,000 WebTrends (DMZ Tracking SW) 900 123Stat Web Traffic Monitoring 200 DataQuick (Parcel Data) 3,000 GIS Maintenance (ESRI-40% in Fund 113) 7,600 Telephone 1,700 Message on Hold Recordings (Phone -In House w/JR now) 0 NetwordUtflities Microsoft Annual Enterprise Software Agreement 21,500 TracklT (Knowledge Base & Maint) 3,000 TracklT (Deploy) 700 eEye (IRIS - Web Server Secuirty) 300 Anlxis (UAF - Account Managment) 200 OR Longuard (Cleverbridge) 1,500 Faronics Deep Freeze (Willow Room Images) 300 Server and Desktop Imaging software 1,400 Symantec BackupExec (Backup SW) 7,200 Nessus (Tenanble Network Secuirty) 1,200 Orion Solaiwinds Engineer (1yr Maint.) 1,700 .Orion Solalwinds Log & Event Mgr 1,600 Altima (NetZoom- Visio Stencils) 700 BetondTmst Anb-VYrus (e -mall) 3,400 Barracuda - (Anti -Spam SW) 2,500 Symantec Recovery Server (25 Servers) 4,800 CANVAS (Immunity Solutions - Scanner) 3,500 Retina - Annual Maint (Vulenerability, Mgmt) 2,700 Hyena AD Manager (AD Tool) 400 Trsutwave - Web Mgmt & Reporting (SW) 2,800 - Trustwave - WF 300 Marshall (Internet Control) 2,500 Hardware Maintenance: Cisco Network Equipment (No 118 fund) 45,000 F5 - VPN (Vendor and IST Staff use) 2,500 FATPipe - Load Balancers 5,000 Barracuda (Message Acheiver HW Maint) 2,500 Hewlett Packard Tape Libraries (Qty. 2) 7,500 Fluke Annual Maint (Network Tool) 1,300 Trustwave R3000 - HW (2) (Software above) 2,000 Eaton UPS 3,000 HP Server Extended Support (Servers) 3,300 Blueprint Machine Maintenance 2,000 Office Equipment Maintenance 3,000 Rarltan KVM/IP Console 2,000 T CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 2016-17 Page 3 Membership and Dues (42315) Amount Budgeted: 1,900 MISAC (Dir, Network Engr.) 500 MISAC (Best Practices Department Review) 200 ISC2& Information Systems Security Assoc(ISSA) 300 IEEE 300 ASIS (Information Security) - 200 ISACA 200 PMI (Management) 200 Publications (42320) Amount Budgeted: 200 Windows IT Security Newsletter 200 Meetings (42325) Amount Budgeted: 1,000 City Staff Training (4 to 6 Events Per Year) 400 GIS - Monthly Meetings 300 MISAC - Monthly Meeting 300 Travel -Conferences (42330) Amount Budgeted: 4,200 MISAC Annual Conference H -TBD, CA) 1,000 Security Conference (1 - Las Vegas, NV) 1,600 GTC West (1 - TBD, CA) 600 ESRI - Users conference (1 - San Diego, CA) 1,000 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 3,200 Auto Allowance - IS Director 3,000 Misc Mileage costs for IS Tech's 200 Education and Training (42340) Amount Budgeted; 2,600 On -Line Microsoft Training (Annual Subscription) 600 Microsoft/Prometric Edurabon/Exam Vouchers 1,250 Cisco/PearsonVue Education/Exam Vouchers 750 PROFESSIONAL SERVICES - Professional Services (44000) Amount Budgeted: 137,000 Microsoft Support 2,500 CryView Consulting & SOL DBA (Go -Live) 87,500 GIS Consulting (Comdyn) 35,000 Network Engineering & Security Consulting (ComDyn) 12,000 Prof Svcs -Data Processing (44030) Amount Budgeted: 71,500 TelePacific (7 MB Data Line - Source 1) 10,500 Time Warner (100M Data line -Source 2) 15,500 Time Warner (Remote Sites, Coax, etc.) 4,500 Cartegraph Hosting (formerly Gov Partners) 10,500 Web Off -Site Hosting (Vision Internet) 3,000 Internet Streaming Svcs/Agenda Mgmt (Accela) 27,500 CONTRACT SERVICES Contract Services(45000) Amount Budgeted: 27,000 Service Contract- Printers PM Service (City Wide) 10,000 123Stat (Webtrac'monitoring) 1,500 McAfee Hacker Safe Security testing 2,000 Offsite Storage of Backup Tapes 10,000 ESRI - Online GIS Data Services 1,000 Phone System Support & Maint 2,500 m CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 2016-17 Page 4 CAPITAL OUTLAY Computer Equip - Hardware (46230) 17,500 TPS HW Enhancements (Server) 15,000 OBITS HW Enhancements 2,500 Computer Equip - Software (46235) 20,000 CV Web - System/SW Enhancements 15,000 TPS-Syste"SW Enhancements 5,000 [V CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: GENERAL GOVERNMENT DIVISION NO. 4090 The expenditures that were previously tracked in this division have been moved to a variety of other divisions within Administration. PERSONNEL Total Positions 0.00 100 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-16 FY 201516 FY 2016-16 FY 2016-17 Actual Adjusted Projected Proposed 40086 Post Retirement Benefits 6,635 7,500 7,500 - 40093 Benefits AdmfUnemploymt TOTAL PERSONNEL 6,635 7,500 7,500 - SUPPLIES 41200 Operating Supplies 21,159 16,000 16,000 - 41300 Small Tools & Equipment 500 - - 41400 Promotional Supplies 330 3,000 1,000 TOTAL SUPPLIES 21,489 19,500 17,000 - OPERATING EXPENDITURES 42100 Photocopying. 13,569 13,000 15,000 - 42110 Printing 12,389 11,000 11,000 - 42113 Engraving Svcs 664 2,000 1,000 - 42115 Advertising 163 - 12,500 - 42120 Postage 24,977 27,000 17,000 - 42125 Telephone 35,096 50,400 45,000 - 42128 Banking Charges 14,046 12,500 12,500 - 42130 Rentalf-ease of Equipment 140 500 2,000 - 42140 RentaVLease of Real Prop 40,013 45,870 53,000 - 42200 Equipment Maintenance 11,769 5,000 1,000 - 42210 Maint. of GroundsBldgs 256 100 - 42310 Fuel 3,604 - - - 42315 Membership & Dues 37,730 37,100 37,100 - 42320 Publications - 1,520 1;000 1,200 - 42325 Meetings 10,569 4,000 4,000 - 42330 Travel - Conferences - 42395 Misc Expenditures 172 1,700 TOTAL OPERATING EXP. 206,677 209,370 214,100 - PROFESSIONAL SERVICES 44000 Professional Services 44010 Prof Svcs-Acctg & Auditing TOTAL PROF SVCS CAPITAL OUTLAY 46250 Misc Equipment 92,378 105,800 110,000 92,378. 105,800 110,000 - DIVISION TOTAL 327,179 342,170 - 348,600 101 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $0 PERSONNEL SERVICES Personnel (4001040093) Amount Budgeted: - HealthBeneft- Retiree. Medical Moved to HR ($125/Mo-5 Retirees) SUPPLIES Operating Supplies (41200) Amount Budgeted: - General Supply Room & Kitchen Supplies Moved to CM - Small Tools & Equipment (41300) Amount Budgeted: - Misc Promotional Supplies (41400) Amount Budgeted: - City Pins Moved to CM - City Tiles OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: - Xerox copy charges Moved to IS - Printing (42110) Amount Budgeted: - Blueprint Reproduction, certificate covers Moved to CM - business cards, etc. Engraving Svcs (42113) Amount Budgeted: - Engraving of tiles, plaques etc Moved to CM - Postage (42120) Amount Budgeted: - City-wide postage charges Including Fed -Ex Moved to CM - Various noticing. Telephone (42125) Amount Budgeted: - City Hall Phones- Moved to Info Services Moved to IS - Banking Charges (42128) Amount Budgeted: - Bank Charges Moved to Finance - Rental/Lease of Equipment (42130) Amount Budgeted: - Water/Coffee Equipment Moved to CM RentallLease of Real Prop (42140) Amount Budgeted: - Storage Unit Rents Moved to CM AQMD Facilities Lease ($2,26281/mo. for 6 mos., $2,319.38/mo for 6 mos.) Equipment Maintenance(42200) Amount Budgeted: - Blueprint Machine Maintenance Moved to IS - Office Equipment Maintenance jpYa Publications (42320) Amount Budgeted: - Newspapers/Mlsc. Moved to CM - Meetings (42325) Amount Budgeted: Moved to CM - PROFESSIONAL SERVICES CITY OF DIAMOND BAR Professional Services (44000) GENERAL GOVERNMENT (001-4090) Property Tax Admin - LA County BUDGET DISCUSSION AV Svcs - City Council Meetings FY 2016-17 Courier Services - DB Center & City Hall Page 2 Membership & Dues (42315) Amount Budgeted: - League of California Cities Moved to CM League of California Cities - LA Division CCCA SGVCOG SCAG WCCA Mise Publications (42320) Amount Budgeted: - Newspapers/Mlsc. Moved to CM - Meetings (42325) Amount Budgeted: Moved to CM - PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: - Property Tax Admin - LA County Moved to Finance - AV Svcs - City Council Meetings Moved to CM - Courier Services - DB Center & City Hall Moved to Finance - CAPITAL OUTLAY Misc Equipment (46260) Amount Budgeted: - Misc - 103 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: CIVIC CENTER DIVISION NO. 4093 The Civic Center Division has been set up to account for expenditures related to the operation of the City Hall building. This includes the budget for the utilities, maintenance and salaries related to both City Hall and the County Library. PERSONNEL FULL TIME PERSONNEL Facilities Maint Supervisor 0.40 Senior Maint Worker 0.40 Total Positions 0.80 104 CITY OF DIAMOND BAR {6EPARTIV.ENT: Admin.&Support ESTIMATED EXPENDITURES FY 2016-17 ORGAN2D4VISIDN- p7JON 9: Cry Center _I 007-4093 FY 2014-15 FY 2015-16 FY 2015-76 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 88,859 59,542 61,250 61,920 40020 Over -Time Wages 5,919 2,000 2,000 2,500 40070 City Paid Benefits 1,570 1,007 1,000 997 40080 Retirement 15,336 10,579 9,500 11,378 40083 Worker's Comp. Exp. 2,681 1,770 2,000 11796 40084 Short/Long Term Disability 489 360 360 365 40085 Medicare 1,493 956 960 969 40090 Benefit Allotment 18,501 11,376 12,000 11,856 TOTAL PERSONNEL 134,848 87,590 89,070 91,781 SUPPLIES 41200. Operating Supplies 30,715 30,650 30,650 35,650 41300 Small Tools &Equip 1,D40 500 500 1,500 TOTALSUPPLIES 31,755 31,150 31,150 37,150 OPERATING EXPENDITURES 42125 Telephone 1,710 2,000 2,000 2,000 42126 Utilities 181,483 184,230 182,000 192,440 42130 Rental/Lease of Equipment - 1,000 500 4,500 42210 Maint. of Gmunds/Bldgs 170,515 194,021 194,000 186,868 42310 Fuel 2,000 1,000 2,000 TOTAL OPERATING EXP. 353,708 383,251 .379,500 387,808 PROFESSIONAL SERVICES 44000 Professional Services 6,517 15,658 15,650 1,500 TOTAL PROF SVCS 6,517 15,658 15,650 1,500 CAPITAL OUTLAY 46220 Furniture/Fixtures/Tele 40,045 10,000 5,000 1,000 46410 Capital Improvements 94,395 - 20,390 20,390 134,440 30,390 25,390 1,000 DIVISION TOTAL 661,268 548,039 540,760 519,239 105 CITY OF DIAMOND BAR CIVIC CENTER (0014093) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $519,239 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 89,281 Full Time: Facilities Maintenance Supervisor 0.40 FTE Senior Maintenance Worker 0.40 FTE 0.80 FTE Over -Time Wages Amount Budgeted: 2,500 OPERATING EXPENDITURES Operating Supplies (41200) Amount Budgeted: 35,650 Cleaning/Restroom Supplies - 13;150 Electrical/Lighting Supplies (Replace Additional Ballasts) 13,000 Hardware Supplies 4,000 Painting Supplies 1,000 Glass Repair 1,000 Replacement Flags- every 3 months 3,500 Small Tools B Equipment (41300) Amount Budgeted: 1,500 Tools for City Hall Maintenance 1,500 Telephone (42125) 2,000 Verizon 2,000 Utilities (42126) Amount Budgeted: 192,440 Electricity --$14,430/mo(5.0% increase per SCE) 173,160 Water - $662/mo 7,940 Gas- $945/mo 11,340 Rental/Lease of Equipment (42130) 4,500 Rental Equipment 4,500 Maint. Grounds/eldgs (42210) Amount Budgeted: 186,868 Building Maintenance Contract 78,000 1st Floor 6 days/wk @ $1800/mo 21,600 2nd Floor 5 days/wk @ $1600/mo 19,200 Full Time Porter 6 days/wk @$3100/mo 37,200 Gateway Corporate Center Association Dues ($1,785/mo) 21,420 Elevator Inspections/Repairs 10,000 Landscape Maintenance Contract 13,936 HVAC Maintenance and Repair - 16,542 Clin Tech (Server Room HVAC Service) 5,000 Trane (Building Automation System) 4,442 Tmne (HVAC Equipment Service) 5,600 Stanley Louis (Boiler Service) 500 Carpet Cleaning (Quarterly) -- 1st & 2nd Floor 20,000 Electrical Services 1,000 Indoor Plant Maintenance --1st 82nd Floors 6,500 Pest Control Services 2,300 Roofing Maintenance/Service 3,000. Generator Service -- City Hall 1,500 Security/Panic Button Monitoring Service 1,500 Parking Lot Lighting Monthly Maintenance 1,500 Pressure Washing Service 500 Doors, Locks, & Keys 500 106 CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FY 2016-17 Page 2 Maint. Grounds/Bldgs (42210) (con't) Sign Repairs 745 Backflow Inspections/Repairs 500 Window Washing 3,100 Automatic Sliding Doors — Maint. 1,100 Emergency Generator Security Monitoring 225 Plumoing, Services 1,000 Repair & Paint Hales in EMerior Walls 2,000 Power Clean let Floor Restroom Tile (Girls) 1,000 Fuel (42310) Amount Budgeted: 2,000 Fuel far City Hall Emergency Generator 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Butlgeted: 1,500 Annual Server Room Fire/fest 1,500 CAPITAL OUTLAY Furniture/Fixtures(46220) Amount Eudgeted: 1,000 Various FF&E 1,000 Capital Improvements (46410) Amount Budgeted: - Moved to Fund 540 - Building Facility & Maint Fund - 107 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2015-2017 DIVISION TITLE: PUBLIC INFORMATION SERVICES DIVISION NO. 409,5 The Public Information Division provides an ongoing program of public information, which is designed to inform and educate community residents and business owners about the City's activities, programs, and policies. A variety of methods and materials are utilized to disseminate information including the City's monthly Community Newsletter, which provides current news. and information; the City's web site; the local government access cable channel; local advertising; media releases and advisories; special publications; and community events. The Public Information Division is also responsible for the general marketing and promotion of the City at the local, regional and national levels, and provides assistance in support of economic development activities. The Division is also engaged in the facilitation of programs that recognize the efforts of individuals and organizations that contribute to the enhancement and general well being of the community FULL TIME PERSONNEL Public Info Manager 0.90 Public Info Coordinator 0.70 Media Specialist 0.90 Total Positions 2.50 RM CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DIVISION TOTAL 591,012 737,721 725,834 762,259 109 FY 2014A 5 FY 201646 FY 2015-16 FY 2016-17 _ Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 224,361 239,773 245,400 243,292 40020 Overtime Wages 4,183 5,500 5,500 6,900 40070 City Paid Benefits 3,039 3,308 3,100 3,276 40080 Retirement 37,492 41,551 37,000 44,690 40083 Workers Comp. Exp. 4,313 4,943 5,120 5,018 40084 Short/Long Term Disability 1,217 1,413 1,330 11434 40085 Medicare 3,607 3,608 3,800 3,658 40090 Benefit Allotment 34,320 35,676 35.700 37,176 TOTAL PERSONNEL 312,532 335,772 336,950 345,444 SUPPLIES 41200 Operating Supplies 3,684 5,150 5,150 4,500 41300 Small Tools & Equipment 3,481 4,880 3,500 3,500 41400 Promotional Supplies 15,316 29,820 29,820 24,200 TOTAL SUPPLIES 22,481 39,650 38,470 32,200 OPERATING EXPENDITURES 42110 Printing 10,492 100,210 95,000 99,500 42112 Photography 270 2,075 1,500 7,300 42115 Advertising 42,473 50,100 44,000 49,500 42120 Postage 49,269 58,500 58,500 58,500 42124 Technology 1,200 1,200 1,200 1,200 42315 Membership & Dues 1,315 1,735 1,735 1,735 42320 Publications - 150 150 150 42325 Meetings 449 - - - 42330 Travel -Conferences 2,202 7,450 7,450 5,450 42335 Travel -Mileage & Auto Allow 1,440 1,800 1,800 1,790 42340 Education & Training 424 390 390 390 TOTAL OPERATING EXP. 109,534 223,610 211,725 225,515 PROFESSIONAL SERVICES 44000 Professional Services 142,802 110,581 110,581 137,400 142,802 110,581 110,581 137,400 CONTRACT SERVICES 45000 Contract Services 3,299 18,000 18,000 20,500 TOTAL CONTRACT SVCS. 3,299 18,000 18,000 20,500 CAPITAL OUTLAY 46250 Misc Equipment 364 10108 10,108 1,200 TOTAL CAPITAL OUTLAY 364 10,108 10,108 1,200 DIVISION TOTAL 591,012 737,721 725,834 762,259 109 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (0014095) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $762,259 Supplies (41200) Amount Budgeted: PERSONNEL SERVICES 4,500 Personnel (40010-40093). Amount Budgeted: 345,444 Public Information Manager 0.90 FTE Public Information Coordinator 0.70 FTE Media Specialist 0,90 FTE Total 2.50 FTE SUPPLIES Supplies (41200) Amount Budgeted: 4,500 Misc Div Supplies 4,500 Small Tools&Equipment Amount Budgeted: 3,500 Misc AN equipment replacement 2,500 Display items 1,000 Promotional Supplies (41400) Amount Budgeted: 24,200 City Events 8,000 Misc Community Events 3,500 Employee Shirts & Jackets 6,200 City Branded Items 4,000 DBC Branded Items 2,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 99,500 Newsletter & Recreation Guide (12) 64,000 Additional City -Wide Misc. Mailings (3) 12,000 Speciality Production (banners and display boards) 4,000 Annual City Calendar/Services Guide 12,000 Miscellaneous Printing 7,500 Photography Services (42112) Amount Budgeted: 7,300 Photographer & Videographer Services 4,300 Subscription Services-graphics/photos/music 3,000 Advertising (42115) Amount Budgeted: 49,500 Local Print Publications 13,000 Diamond Bar Center- online & print 30,000 Miscellaneous Advertisements 6,500 Postage (42120) Amount Budgeted: 58,500 City Newsletter & Recreation Guide Bulk Mail (12) 44,000 Business Reply Mail Account 2,000 Annual Permit Fees (BRM, Bulk, Standard, & First Class) 1,500 Miscellaneous Mass Mailing - Bulk Permit 11,000 Technology (42124) Amount Budgeted: 1;200 Technology Allowance - PI Manager 1,200 110 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 2016-17 Page 2 Membership and Dues (42315) Amount Budgeted: 1,735 CARD Membership (3) 700 3CMA Agency Membership (3) 830 CA Society of Archivists (1) 45 SCANATOA (2) 160 Publications (42320) - Amount Budgeted: 150 Reference materials 150 Travel-Conferences(42330) Amount Budgeted: 5,450 CARD Annual Conference (2) - Southern California 1,500 3CMA Conference (1) -San Antonio, TX - 2,500 NAB Show (1) - Las Vegas, NV 1,200 SCANATOA (1) Conference- Santa Monica, CA 250 Travel . Mileage & Auto Allowance (42335) Amount Budgetedt 1,790 Auto Allow - Pub Info Mgr ($1201mo) 1,440 Meeting & training attendance 350 Education and Training (42340) Amount Budgeted: 390 CA Society of Archivists Workshop - Los Angeles, CA 150 SCANATOA Meetings&Workshops - Los Angeles, CA 240 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 137,400 City Newsletter Design - DB Connection 15,000 Community Recreation Guide Design 20,000 Graphic Design Services - Mac 12,000 Annual Calendar & Services Guide Design 8,500 Special Event Advertisements Design 4,500 Photo Contest Design Services 3,500 Bridal Show Design Services 3,500 DBC Marketing Materials Design 8,500 Translation Services 3,500 State of the City Event 6,500 Photo Contest Awards 1,900 City & DEC Website Redesign 50,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 20,500 AV Maintenance Support Services 5,000 Smadphone App Monthly Maintenance 1,000 CMS Annual Maintenance/Hosting website 12,000 Electronic Publishing Subscription 2,500 CAPITAL OUTLAY Miscellaneous Equipment (46260) Amount Budgeted: 1,200 DSLR Camera 1;200 111 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: ECONOMIC DEVELOPMENT DIVISION NO. 4096 The Economic Development division assists in the development and advancement of the local business community, and in the general promotion and marketing of the City of Diamond Bar. Among the functions of this division is the facilitation of programs and activities that are designed to enhance business retention and business attraction efforts, and provide business resource assistance for existing and potential businesses. PERSONNEL FULL TIME PERSONNEL City Manager 0.20 Community Development Director 0.20 Total Positions 0.40 112 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 OPERATING EXPENDITURES 42315 Membership & Dues 50 FY 2014-05 FY 2015-16 FY 2015-16 FY2016-17 50 1,500 Actual Adjusted Projected Proposed PERSONNEL SERVICES 44000 Professional Services 74,822 40010 Salaries 85,554 80,125 82,450 81,207 40020 Over Time Wages 252 - - - 40070 City Paid Benefits 657 623 560 618 40080 Retirement 13,312 13,586 12,000 - 14,613 40083 Worker's Comp. Exp. 1,037 1,515 800 1,538 40084 ShorUl-ong Term Disability 313 462 350 469 40085 Medicare 1,247 1,102 1,200 1,118 40090 Benefit Allotment 6522 5,760 5,700 6,000 TOTAL PERSONNEL 108,994 103,174 103,060 105,564 OPERATING EXPENDITURES 42315 Membership & Dues 50 1,500 1,500 2,000 TOTAL OPERATING EXP. 50 1,500 1,500 ,2,000 PROFESSIONAL SERVICES 44000 Professional Services 74,822 252,762 100,000 215,000 TOTAL PROF SVCS 74,822 252,762 100,000 215,000 CONTRACT SERVICES 45000 Contract Services 12,000 12,000 12,000 12,000 12,000 12,000 12,00() 12,000 DIVISION TOTAL 195,866 369,436 216,560 334,554 113 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-4096) BUDGET DISCUSSION FY 2016-17 I U I AL t3000t 1 $334,564 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 105,564 Full Time City Manager 0.20 FT Com Dev Director 0.20 FT 0.40 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 2,000 CSC 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 215,000 Properly Appraisals - 200,000 Economic Development Consultants (Real Estate Advisors, Financial, Land Use) Economic Development - Studies, Services Marketing material Restaurant Week 15,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 12,000 Chamber of Commerce Contract 12,000 114 CITY OF DIAMOND BAR PUBLIC SAFETY 115 CITY OF DIAMOND BAR Department - Public Safety • Law Enforcement * Volunteer Patrol • Fire Protection • Animal Control • Emergency Preparedness 116 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Public Safety FY 2016-17 Organization #: 0014411 through 001-4440 Total Department Expenditures - $6,714,391 117 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Adopted SUPPLIES 14,924 30,000 30,000 22,500 OPERATING EXPENDITURES 18,106 47,400 39,400 44,400 PROFESSIONAL SERVICES 31,583 32,000 32,000 32,000 CONTRACT SERVICES 5,844,806 6434,898 6,198,582 6,607,991 CAPITAL OUTLAY 1,095 7,500 6,500 7,500 DEPARTMENT TOTAL $5,910,514 $6,551,798 $6306,482 $6,714,391 DEPARTMENT INCLUDES: Law Enforcement K456 Volunteer Patrol 6,000 Fire Protection 15,000 Animal Control 167,500 Emergency Preparedness 69,900 III PUBLIC SAFETY Animal Control''. 2.5 '.. Fire Protection 0.2% '.. Law Enforcement 96.2% Emergency Prep 1.0% III Vol Patrol Total Department Expenditures - $6,714,391 117 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 OPERATING EXPENDITURES FY 2014-16 FY 2015-16 FY 2016-16 FY 2016-17 42125 Actual Adjusted Projected -Pmposed SUPPLIES 42126 Utilities 3,118 4,350 41200 Operating Supplies 14,924 29,000 29,000 21,500 41300 Small Tools & Equipment 2,000 1,000 1,000 1;000 TOTALSUPPLIES 14,924 30,000 30,000 22,500. OPERATING EXPENDITURES Professional Services 31,583 32,OD0 32,000 42125 Telephone 4,447 6,200 5,700 5,700 42126 Utilities 3,118 4,350 4,350 4,350 42130 Rental/Lease - Equipment 945 1,500 2,000 2,000 42140 Rental/Lease - Real Prop 150 150 150 150 42200 Equipment Maintenance 650 4,500 4,500 4,500 42315 Membership & Dues 2,866 3,200 3,200 3,200 42325 Meetings 3,876 10,000 9,500 10,000 42340 Education & Training 54 2,000 2,000 2,000 42361 Criminal Apprehension Awd 2,000 10,D00 2,500 5,000 42363 Public Safety Outreach 5,844,805 5,500 5,500 7,500 CAPITAL TOTAL OPERATING EXP. 18,106 47,400 39,400 44,400 44000 Professional Services 31,583 32,OD0 32,000 32,000 TOTAL PROF SVCS 31,683 32,000 32,000 32,000 CONTRACT SERVICES 45401 CS -Sheriff Department 5,419,842 5,975,816 5,750,000 6,104,691 45402 CS-Sheriff/Special Evta 139,557 142,800 142,800 -150,300 45403 Contract Svcs -Animal Cntrl 121,000 123,282 123,282 160,000 45404 Contract Services -Fire Dept 7,359 7,500 7,500 7,500 45405 CS- Parking Citation Admin 24,693 - 30,000 25,000 - 30,000 45406 CS - Wild Animal Cnal 330 7,500 2,000 7,500 45410 CS -Crossing Guard Svcs 132,025 148,000 148,000 148,000 TOTAL CONTRACT SVCS. 5,844,805 6,434,898 6,198,582 6,607,991 CAPITAL OUTLAY 46250 Misc Equipment 1,095 7,500 6,500 7,500 1,095 7,500 6,500 7,500 DEPARTMENT TOTAL 5,910,514 6,551,798 6,306,482 6,714,391 118 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: LAW ENFORCEMENT - DIVISION NO. 4411 The City of Diamond Bar contracts with the Los Angeles County Sheriffs Department for law enforcement services. This includes general law enforcement and traffic safety. General law enforcement provides an assortment of officers to provide crime prevention via around-the-clock street patrols narcotics prevention, special investigations, and the general enforcement of laws. Additionally, the law enforcement budget includes funds for various special events including the City Birthday Party, Concerts in the Park, and the school traffic enforcement. Traffic safety provides routine traffic patrol as a means of encouraging motorists and pedestrians to comply with traffic laws and ordinances and, when necessary, issue citations and/or warnings for violations. Traffic accidents are investigated and their circumstances recorded and analyzed. This division also includes contract services for crossing guards and the administration of the City's parking citations. With the passage of AB408, Cities are now required to issue and collect their own parking citations. The City is currently under contract with DataTicket, Inc. for the administration of parking citations. The following is a breakdown of the proposed contracted sheriffs service levels: TYPE OF SERVICE General Law Units: One -Man 56 Hour One -Man 40 Hour One -Man 40 Hour (Special Problems) Traffic Law Units: Community Service Assistant w/vehicle Motorcycle Supervision — Sergeant Law Enforcement Technician Narcotics Deputy (STAR) Special Investigations Helicopter Patrol DB Fingerprint Program 119 NUMBER As Requested 4 hours per month As Required 10 1 4 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 201546 FY 2016-17 Actual Adjusted Projected Proposed SUPPLIES CS -Sheriff Department 5,419542 5,975,816 5,753,000 8,104,691 41200 Operating Supplies 4,368 3,500 3,500 3,500 41300 Small Tools & Equipment 24,693 1,000 1,000 1,000 45410 TOTAL SUPPLIES 4,368 4,500 4,500 4,500 OPERATING EXPENDITURES TOTAL CONTRACT SVCS. 5,716,117 6,296,616 6,065,800 42125 Telephone DIVISION TOTAL 500 - _ - 42200 Equipment Maintenance 150 1,000 1,000 1,000 42325 Meetings 5,00D 4,500 5,000 42330 Travel-Conference/Research - 42361 Criminal Apprehension Awd 2,000 10,000 2,500. 5,000 42363 Public Safety Outreach 5,500 5,500 7,500 TOTAL OPERATING EXP. 2,150 22,000 13,500 18,500 CONTRACT SERVICES 45401 CS -Sheriff Department 5,419542 5,975,816 5,753,000 8,104,691 45402 CS-Sheriff/Special Evts 139,557 142,800 142,800 150,300 45405 CS -Parking Citation Admin 24,693 30,000 25,000 30,000 45410 CS -Crossing Guard SVGS 132,025 148,000 148,000 148,000 TOTAL CONTRACT SVCS. 5,716,117 6,296,616 6,065,800 6,432,991 DIVISION TOTAL 5,722,635 6,323,116 6,083,800 8,455,991 120 CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY 2016-17 1 U I AL BUDGET $6,455,991 SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,500 Fingerprinting Program Supplies 3,500 Parking Citations Small Tools S Equipment (41300) Amount Budgeted: 1,000 1,000 OPERATING EXPENDITURES Telephone (42126) Amount Budgeted: - Telephone Equipment Maintenance (42200) Amount Budgeted: - 1,000 Radar Equipment, Mise 1,000 Meetings (42325) Amount Budgeted: 5,000 Boosters/Public Safety Appreciation 5,000 Criminal Apprehension Award (42361) Amount Budgeted: 5,000 Criminal Apprehension Award 5,000 Public Safety Outreach (42363) 7,500 Community Outreach Program 7,500 CONTRACT SERVICES CS- Sheriff Department (46401) Amount Budgeted: 6,104,691 SHERIFFS CONTRACT BREAKDOWN Type of Service Contr Law Ent Units FY 15-16 FY 16-17 One -Man 56 -hour 10 3,688,150 3,824,612 One -Man 40 Hour 1 263,439 273,186 One-Nlan 40 Hour No Relief (Ste. Prob.) 4 957;960 993,405 Motor Deputy 0 - - Motor Sergeant 1 221,549 229,746 Community Service Assistant wNehicle 1 59,757 61,908 Law Enforcement Technician 1 87,208 90,435 Narcotics Deputy (STAR) 1 91 101.,709 Total Sheriffs Personnel: 5,376,143 5,575,060 Liability Trust Fund 322,569 529,631 5,698,712 6,104,691 Costs above include a 3.7% contract increase from FY 15-16 plus a 9S% Liability Trust Fund surcharge. CS-Sheriff/Special Sves.(45402) Amount Budgeted: 150,300 Mobile ALPR 10,000 Calvary Chapel 110,000 Fingerprint Program 2,500 Street Sweeping Backfill 8,800 Various Special Patrols 15,000 Helicopter Patrol (As Needed/4 hrs. per month) 4,000 CS -Parking Citation Admin (45405) Amount8udgeted: 30,000 Datallcket 30,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: 148,000 17 crossing guard locations 148,000 - 121 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: COMMUNITY VOL PATROL DIVISION NO. 4415 The Community Volunteer Patrol Program was established in FY94-95. This program is coordinated by the Los Angeles County Sheriff's Department and provides general support to law enforcement personnel. Diamond Bar Community Volunteer Patrol members routinely patrol the community and are responsible for reporting any suspicious activity and/or problems to the Sheriff's Department. In addition to their patrol activities, other assignments performed by the Community Volunteer Patrol includes: vacation checks; business security checks; park security; graffiti watch; community relations and other non -hazardous duties. 122 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DIVISION TOTAL 4,382 6,000 6,000 6,000 123 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016A 7 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 506 1,000 1,000 1,000 41300 Small Tools & Equipment TOTAL SUPPLIES 506 1,000 1,000 1,000 OPERATING EXPENDITURES 42325 Meetings 3,876 5,000 5,000 5,000 TOTAL OPERATING EXP. 3,876 5,000 5,000 5,000 DIVISION TOTAL 4,382 6,000 6,000 6,000 123 CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $6,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Includes uniforms 1,000 Small Tools & Equipment (41300) Amount Budgeted: - OPERATING EXPENDITURES Meetings (42325) Amount Budgeted: 5,000 Various 1,000 Annual Volunteer Recognition Dinner 4,000 124 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: FIRE DIVISION NO. 4421 The City is a part of the Consolidated Fire Protection District. The district provides fire and emergency medical services. Upon incorporation, the City became responsible for fire protection within the City boundaries, therefore the City assumed wildland fire protection. This has required additional resources to be used by the Consolidated Fire Protection District. It is a responsibility of the City to pay annually for these added costs. 125 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 - FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed CONTRACT SERVICES 45404 Contract Services -Fire Dept 7,359 7500 7,500 7,500 TOTAL CONTRACT SVCS. 7,359 7,500 7,500 7,500 CAPITAL OUTLAY 46250 Misc Equipment 1,095 7,500 6,500 7,500 1,095 7,500 6,500 7,500 DIVISION TOTAL $454 15,000 14,000 15,000 126 CITY OF DIAMOND BAR FIRE PROTECTION (001.4421) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $15,000 CONTRACT SERVICES Contract Services -Fire Dept (45404) Amount Budgeted: 7,500 Wildlands Fire contract 7,500 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 7,500 7,500 127 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: ANIMAL CONTROL DIVISION NO. 4431 Animal Control provides forthe care, protection, and control of animals that strayfrom their homes or are abused by their owners. This service, currently under contract with the Inland Valley Humane Society, includes enforcement of leash laws and the provision of a shelter for homeless animals. In addition to the services rendered by the Humane Society, the City has been called upon to assist in the control of coyotes and skunks within the City. Additional funding has been included to fund these activities. 128 CITY OF DIAMOND BAR DEPARTMENT: PublieS2fety ESTIMATED EXPENDITURES DIVIE!16 Anit Ii r,`L FY 2016-17 ORGANIZATION N 001 4431.... FY 2014-15 FY 201 SA 6 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed CONTRACT SERVICES 45403 Contract Svcs -Animal Cntrl 121,000 123,282 123,282 160,000 45406 CS- Wild Animal Control 330 7,500 2,000 7,500 TOTAL CONTRACT SVCS. 121,330 130,782 125,282 167,500 DIVISION TOTAL 121,330 130,782 125,282 167,500 129 CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $167,500 CONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted: 160,000 IVHS Contract Services 160,000 CS -Wild Animal Control (45406) Amount Budgeted 7,500 Coyote Control 7,500 130 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: EMERGENCY PREP DIVISION NO. 4440 EMERGENCY PREPAREDNESS The preservation of life and property is an inherent responsibility of local, state and federal governments. The City of Diamond Bar has prepared several planning and response documents, which serve as the basis for the City's emergency organization and emergency operations.. The primary objective is to enhance the overall capability of government to respond to emergencies. This is accomplished by incorporating the policies, principles, concepts and procedures contained within the City's emergency plans into an efficient organization capable of responding adequately in the face of any disaster. 131 CITY OF DIAMOND BAR IDEPARTMENT Pahlid Sste( ESTIMATED EXPENDITURES FY 2016-17 DIVISION:: ORGANIZATION# Eniaigency Prep :001-4440 FY 2014-15 FV 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 10,050 24,500 24,500 17,000 TOTAL SUPPLIES 10,050 24,500 24,500 17,000 OPERATING EXPENDITURES 42125 Telephone 4,447 5,700 5,700 5,700 42126 Utilities 3,118 4,350 4,350 4,350 42130 Rental/Lease- Equipment 945 1,500 2,000 2,000 42140 RentaVLease- Real Prop 150 150 150 150 42200 Equipment Maintenance 500 3,500 3,500 3,500 42315 Membership & Dues 2,866 3,200 3,200 3,200 42340 Education & Training 54 2,000 2,000 2,000 TOTAL OPERATING EXP, 12,080 20,400 20,900 20,900 PROFESSIONAL SERVICES 44000 Professional Services 31,583 32,000 32,000 32,000 TOTAL PROF SVCS 31,583 32,000 32,000 32,000 DIVISION TOTAL 53,713 76,900 77,400 69,900 132 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001.4440) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $69,900 SUPPLIES Operating Supplies (41200) Amount Budgeted: 17,000 Sand and Bags for Fire Stations 10,000 EOC Equipment & Suplies 7,000 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 5,700 4 Emergency phones @ appmx.$30/mo 1,500 5 Satellite Phones ($62.5 per month) 4,200 Utilities (42126) Amount Budgeted: 4,350 Eastgate Repeater Site Emergency Power 500 EMIS Satellite Connection @ City Hall ($300/mo.) 3,850 Rental/Lease - Equipment (42130) Amount Budgeted: 2,.000 Barricades - Public Works Supply 1,000 Mobile Relay Repeater Monthly Charges 1,000 Rental/Lease- Real Prop (42140) Amount Budgeted: 150 WVWD Lease- Eastgate Repeater Site-$150/yr 150 Equipment Maintenance (42200) Amount Budgeted: 3,500 Maintenance of EOC/Equipment 500 AED Maintenance 3,000 Membership & Dues (42315) Amount Budgeted: 3,200 Area D Civil Defense Annual Membership 3,100 CESA Membership 100 Education & Training (42340) __ Amount Budgeted: 2,000 Emergency Preparedness Staff Training 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: .32,000 Connect CTY Services 32,000 133 CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT 134 CITY OF DIAMOND BAR Department — Community Development • Planning • Building and Safety • Neighborhood Improvement 135 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY DEVELOPMENT FY 2016-17 Organization #: 001-6210 through 001-5230 DEPARTMENTINCLUDES Planning $633,265 Building and Safety 718,822 Neighborhood Improvement 312,092 COMMUNITY DEVELOPMENT Planning 38.0% Neighborhood Improvement " -t-, 18.8% I Building and Safety 43.2% Total Department Expenditures - $1,664,179 136 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Adopted PERSONNEL SERVICES $887,229 $952,470 $946,740 $970,629 SUPPLIES 4,103 4,750 4,000 4,650 OPERATING EXPENDITURES 21,948 37,400 20,620 31,800 PROFESSIONAL SERVICES 8,268 39,200 25,690 23,000 CONTRACT SERVICES 917,850 642,925 669,000 633,100 CAPITAL OUTLAY - 3,000 500 1,000 DEPARTMENT TOTAL $1,839,398 $1,679,745 $1,686,550 $1,664,179 DEPARTMENTINCLUDES Planning $633,265 Building and Safety 718,822 Neighborhood Improvement 312,092 COMMUNITY DEVELOPMENT Planning 38.0% Neighborhood Improvement " -t-, 18.8% I Building and Safety 43.2% Total Department Expenditures - $1,664,179 136 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 137 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 636,511 686,499 688,300 681,932 40020 Over -Time Wages 5,331 51000 6,500 6,500 40070 City Paid Benefits 7,782 10,486 8,800 10,384 40080 Retirement 107,164 111,328 103,500 128,071 40083 Worker's Comp. Exp. 10,506 11,792 12,350 11,676. 40084 Short/Long Term Disability 3,260 4,140 4,800 4,111 40085 Medicare 9,559 10,257 10,290 10,187 40090 Cafeteria Benefits 107,116 112,968 112,200 117,768 TOTAL PERSONNEL 687,229 952,470 946,740 970,629 SUPPLIES 41200 Operating Supplies 4,103 4,500 4,000 4,650 41300 Small Tools & Equipment 250 TOTAL SUPPLIES 4,103 4,750 4,000 4,650 OPERATING EXPENDITURES 42110 Printing 1,658 8,500 6,000 6,500 42115 Advertising 1,967 6,000 600 4,000 42124 Technology 1,200 1,200 1,200 1,200 42200 Equipment Maintenance 938 3,200 1,700 3,200 42310 Fuel 2,436 - - - 42315 Membership & Dues 1,935 3,200 2,170 2,200 42320- Publications 717 1,500 1500 1,000 42325 Meetings 608 1,000 800 1,100 42330 Travel-Conferences/Research 7,431 7,000 1,900 7,000 42335 Travel -Mileage & Auto Allow 3,058 4,000 3,750 4,000 42340 Education &Training 1,800 1,000 1,600 TOTAL OPERATING EXP. 21,948 37,400 20,620 31,800 PROFESSIONAL SERVICES 44000 Professional Services 2,823 5,200 1,500 5,000 44100 Commission Compensation 4,095 5,000 4,325 5,000 44220 Planning- General Plan - 7,135 - - 44240 Prof Svcs - Environmental 1,350 19,865 19,865 12,000 44245 Prof Svcs -Landscape Arch 1,000 1,000 TOTAL PROF SVCS 8,268 39,200 25,690 23,000 CONTRACT SERVICES 45201 CS -Bldg & Safety 878,398 587,325 650,000 587,500 45213 CS -Code Enforcement 1,502 2,000 2,000 2,000 45214 CS -Property Abatement 1,724 3,600 2,000 3,600 45520 CS -Graffiti Removal 36,226 50,000 35,000 40,000 TOTAL CONTRACT SVCS. 917,850 642,925 689,000 633,100 CAPITAL OUTLAY 46200 Office Equipment 3,000 500 1,000 - 3,000 500 1,000 DEPARTMENT TOTAL 1,839,398 1,679,745 1,686,550 1,664,179 137 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: PLANNING DIVISION NO. 5210 The Planning Division is responsible for the functions related to current and advanced planning, building & safety, code enforcement, and economic development. The Planning Division provides the community with long and short term planning in order to coordinate and monitor growth and development. It is charged with the development and implementation responsibilities of the General Plan. It prepares and administers the zoning and subdivision ordinances and reviews development projects for compliance with various development ordinances. The Planning Division insures that all projects receive the required environmental review in compliance with CEQA. Further, it provides technical support to the City Council and the various planning related committees/commissions. The Planning Division is also responsible for the development and administration of economic development. It updates and maintains records for the general public and coordinates projects and programs with other governmental agencies. PERSONNEL FULL TIME POSITIONS Community Development Director 0.50 Senior Planner 1.00 Associate Planner 1.00 Assistant Planner 1.00 Administrative Coordinator 0.90 Total Positions 4.40 138 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 OPERATING EXPENDITURES 42110 Printing FY 2014-15 FY 2015-16 FY 2016-16 FY 2016-17 42115 Advertising Actual Adjusted Projected Proposed PERSONNEL SERVICES Technology 1,200 1,200 1,200 40010 Salaries 379,715 424,116 420,000 415,747 40020 Over -Time Wages - 4,440 3,500 4,500 4,500 40070 City Paid Benefits 4,589 5,866 5,300 5,810 40080 Retirement 63,545 64,827 62,000 78,153 40083 Worker's Camp. Exp. 6,578 7,620 7,800 7,445 40084 Short/Long Term Disability 1,930 2,558 3,300 2,508 40085 Medicare 5,653 6,263 6,240 6,145 40090 Benefit Allotment 59,158 62,316 62,000 64,956 TOTAL PERSONNEL 525,608 577,066 571,140 585,265 SUPPLIES 41200 _ Operating Supplies 3,800 3,000 3,000 3,500 41300 Small Tools & Equipment 250 TOTAL SUPPLIES 3,800 3,250 3,000 3,500 OPERATING EXPENDITURES 42110 Printing - 4,000 2,000 2,000 42115 Advertising 1,967 6,000 600 - 4,000 42124 Technology 1,200 1,200 1,200 1,200 42315 Membership & Dues 1,785 2,800 2,000 2,000 42320 Publications 717 1,500 1,500 1,000 42325 Meetings 600 800 800 1,000 42330 Travel-Conferences/Research 4,800 1,500 900 5,000 42335 Travel -Mileage & Auto Allow 3,050 3,500 3,500 3,500 42340 Education &.Training - 800 800 800 TOTAL OPERATING EXP. 14,119 22,100 13,300 20,500 PROFESSIONAL SERVICES 44000 Professional Services 2,823 6,200 1,500 51000 44100 Commission Compensation 4,095 5,000 4,325 5,000 44220 Planning -General Plan 7,135 - - 44240 Prof Svcs - Environmental 1,350 19,865 19,865 12,000 44245 Prof Svcs - Landscape Arch 1,000 - 1,000 44250 Planning -Projects TOTAL PROF SVCS 8,268 39,200 25,690 23,000 CAPITAL OUTLAY 46200 Office Equipment 3,000 500 1,000 - 3,000 500 1,000 DIVISION TOTAL 551,795 644,616 613,630 633,265 139 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $633,265 PERSONNEL SERVICES Personnel (40010-40093) Full-time Com Dev Director Sr. Planner Administrative Coordinator Associate Planner Assistant Planner Amount Budgeted: 585,265 0.50 FTE 1.00 FTE 0.90 FTE 1.00 FTE 1.00 FTE 4.40 FTE SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,500 Operating Supplies 3,500 Small Tools & Equipment Amount Budgeted: - Small tools & Equipment - OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 General Plan, Development Code, Maps, Public Information 2,000 Advertising (42115) Amount Budgeted: 4,000 Legal Ads - General Plan, Development Code, Zone Change, Special Projects 4,000 Technology (42124) Amount Budgeted: 1,200 Technology Allowance - CD Director 1,200 Membership & Dues (42315) Amount Budgeted: 2,000 APA, AEP, ACP, etc 2,000 Publications (42320) Amount Budgeted: 1,000 Various 1,000 Meetings (42325) Amount Budgeted: 1,000 SGVCOG, Misc, 1,000 Travel -Conferences (42330) Amount Budgeted: 5,000 LCC Planning Commissioners Academy, Southern CA APA National Conference, NYC (2) 5,000 California Chapter APA Conference, Pasadena (3) Travel -Mileage & Auto Allow (42335) Amount Budgeted: -3,500 Reimbursement 500 Auto Allow - Com Dev Director ($250/mo) 3,000 140 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY 2016-17 Page 2 Education & Training (42340) Amount Budgeted: 800 APA, AEP, League of California Cities, UCLA Extension, Lorman 800 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 5,000 Recording Secretary 5,000 Commission Compensation (44100) Amount Budgeted: 5,000 Planning Commission 5,000 Planning -General Plan (44220) Amount Budgeted: - Misc changes to the existing General Plan - Prof Svcs - Environmental (44240) Amount Budgeted: 12,000 On -Call Services - Environmental 12,000 Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 1,000 Landscape Architecture 1,000 CAPITAL OUTLAY Office Equipment -Furniture (46220) Amount Budgeted: 1,000 Miscellaneous FF&E 1,000 141 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: BUILDING AND SAFETY DIVISION NO. 5220 The Building and Safety Division is responsible for the protection of public health and safety through the enforcement of Building Codes and other related codes. This Division provides for Building and Safety plan check, permit issuance, and inspection services. PERSONNEL FULL TIME POSITIONS Community Development Director 0.15 Permit Tech 1.00 Total Positions 1.15 142 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 OPERATING EXPENDITURES 42110 Printing FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 42200 Equipment Maintenance Actual Adjusted Projected Proposed PERSONNEL SERVICES Travel-Conference/Research 1,263 1,500 - 40010 Salaries 86,837 87,119 89,800 88,336 40020 Over -Time Wages 240 500 500 500 40070 City Paid Benefits 863 1,492 1,000 1,477 40080 Retirement 14,487 15,369 13,500 16,530. 40083 Worker's Comp. Exp, 919 982 1,100 997 40084 Shorl/Long Term Disability 430 523 500 531 40085 Medicare 1,212 1,243 1,250 1,261 40090 Benefit Allotment. 15,631 16,200 16,200 16,890 TOTAL PERSONNEL 120,619 123,428 123,850 126,522 SUPPLIES 41200 Operating Supplies 280 1,000 500 500 TOTAL SUPPLIES 280 1,000 500 500 OPERATING EXPENDITURES 42110 Printing 1,658 2,500 2,500 2,500 42200 Equipment Maintenance 1,200 1,200 1,200 42330 Travel-Conference/Research 1,263 1,500 - - 42340 Education & Training 600 600 TOTAL OPERATING EXP. 2,921 5,800 3,700 4,300 CONTRACT SERVICES 45201 CS -Building & Safety 878,398 587,325 850,000 587,500 TOTAL CONTRACT SVCS. 878,398 587,325 650,000 587,500 DIVISION TOTAL 1,002,218 717,553 778,050 718,822 143 CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION - FY 2016-17 PERSONNEL SERVICES Personnel (4001040093) Community Development Director Permit Technician $718,822 Amount Budgeted: 126,522 0.15 FTE 1.00 FTE 1.15 FTE SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Operating Supplies 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,500 Printing of Forms 2,500 Equipment Maintenance (42200) Amount Budgeted: 1,200 Microfiche Machine 1,200 Travel/Conference (42330) Amount Budgeted: - Education & Training (42340) Amount Budgeted: 600 Education & Training 600 CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: 587,500 RKA Consulting Services is the Building and Safety service provider for the City. The rate paid to RKA is based on a percentage of monthly building permit and plan check revenues collected. Anticipated revenues from development of: South Pointe West by Lerner (approx. 50 of 99 homes); Tract 54081 start-up (16 residential lots at south end of Crooked Creek) commercial and office tenant improvements & remodels, new single family residential projects, and residential additions/remodels. 144 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: NEIGHBORHOOD IMPROVEMENT DIVISION NO. 5230 The City's Neighborhood Improvement Officers work proactively to investigate Municipal Code violations and in response to complaints filed by concerned residents, business operators or property owners. The Diamond Bar Municipal Code is based on high standards set by the residents and business owners to ensure an attractive and well maintained community. It is the responsibility of the Neighborhood Improvement Officers to make sure the community conforms to the standards set by the code. PERSONNEL FULL TIME POSITIONS Community Development Director 0.15 Neighborhood Imp Officer 1.90 Administrative Coordinator 0.10 Sr. Office Specialist 0.30 Total Positions 2.45 145 CITY OF DIAMOND BAR DEPARTNIENT: Com Development ESTIMATED EXPENDITURES FY 2016.17 (DIVISION: ORGAN ZATIpN S_ Neighborhuod hop :Ob1 5230 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 169,959 175,264 178,500 177,849 40020 Over Time Wages 651 1,000 1,500 1,500 40070 City Paid Benefits 2,330 3,128 2,500 3,097 40080 Retirement 29,132 31,132 28,000 33,387 40083 Worker's Comp. Exp. 3,009 3,190 3,450 3,234 40084 Short/Long Term Disability 900 1,059 1,000 1,072 40085 Medicare 2,694 2,751 2,800 2,781 40090 Benefit Allotment 32,327 34,452 34,000 35,922 TOTAL PERSONNEL 241,002 251,976 251,750 258,842 SUPPLIES 41200 Operating Supplies 23 500 500 650 TOTAL SUPPLIES 23 500 500 650 OPERATING EXPENDITURES 42110 Printing - 2,000 1,500 2,000 42200 Equipment Maintenance 938. 2,000 500 2,000 42310 Fuel 2,436 - - - 42315 Membership & Dues 150 400 170 200 42325. Meetings 8 200 - 100 42330 Travel-Conferences/Research 1,368 4,000 1,000 2,000 42335 Travel -Mileage and Auto 8 500 250 500 42340 Education & Training 400 200 200 TOTAL OPERATING EXP. 4,908 9,500 3,620 7,000 CONTRACT SERVICES 45213 GS -Code Enforcement 1,502 2,000 2,000 2,000 45214 C5- Property Abatement 1,724 3,600 2,000 3,600 45520 CS-Graffti Removal 36,226 50,000 35,000 40,000 TOTAL CONTRACT SVCS. 39,452 55,600 39,000 45,600 DIVISION TOTAL 285,385 317,576 294,870 312,092 146 CITY OF DIAMOND BAR IBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $312,092 PERSONNEL SERVICES Personnel (4001040093) Full-time Com Dev Director Neighborhood Improvement Officer Administrative Coordinator Sr. Office Specialist Amount Budgeted: 258,842 0.15 FTE 1.90 FTE 0.10 FTE 0.30 FTE 2.45 FTE SUPPLIES Operating Supplies (41200) Amount Budgeted: 650 Operating Supplies 650 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 Courtesy Notices, citation books, brochures, handouts 2,000 _ Equipment Maintenance (42200) Amount Budgeted: 2,000 NIO Vehicles 2,000 Membership & Dues (42315) Amount Budgeted: 200 CACEO (2) 200 Meetings (42325) Amount Budgeted: 100 CACEO 100 Travel -Conferences (42330) Amount Budgeted: 2,000 CACEO annual seminar 2,000 Travel -Conferences Mileage (42335) Amount Budgeted: 500 Mileage 500 Education & Training (42340) Amount Budgeted: 200 SCACEO,CACEO 200 CONTRACT SERVICES CS -Admin Citation Processing (45213) 2,000 Data Ticket 2,000 CS - Property Abatement (45214) Amount Budgeted: 3,600 Property Abatement 3,600 CS - Graffiti Removal (45520) Amount Budgetetl: 40,000 Graffiti Ramoval 40,000 CITY OF DIAMOND BAR PARKS & RECREATION 148 CITY OF DIAMOND BAR Department — Parks & Recreation • Parks & Recreation Administration • Diamond Bar Center • Recreation 149 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PARKS & RECREATION FY 2016.17 Organization #: 001.5310 through 001-5350 DEPARTMENT INCLUDES Community Services Administration $173,543 Diamond Bar Center 1,144,845 Park Operations (moved to Public Works) - Recreation 1,936,553 PARKS & RECREATION Diamond Bar Center 35.200/ Recreation 59.5 Parks & Recreation Admin._ Total Department Expenditures - $3,254,940 150 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES $2,194,465 $2,262,421 $2,167,050 $1,792,033 SUPPLIES 193,011 241,864 215,900 199,660 OPERATING EXPENDITURES 829,964 838,308 810,595 450,635 PROFESSIONAL SERVICES 22,858 19,950 19,950 22,400 CONTRACT SERVICES 904,575 1,041,240 1,014,210 703,012 CAPITAL OUTLAY 116,546 89,030 88,330 87,200 DEPARTMENT TOTAL $4,261,519 $4,492,813 $4,316,035 $3,254,940 DEPARTMENT INCLUDES Community Services Administration $173,543 Diamond Bar Center 1,144,845 Park Operations (moved to Public Works) - Recreation 1,936,553 PARKS & RECREATION Diamond Bar Center 35.200/ Recreation 59.5 Parks & Recreation Admin._ Total Department Expenditures - $3,254,940 150 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016.17 PROFESSIONAL SERVICES 44000 Professional Services FY 2014-16 FY 2015-16 FY 2015-16 FY 2016-17 44100 Commission Compensation Actual Adjusted Projected Proposed PERSONNEL SERVICES TOTAL PROF SVCS 22,858 19,950 19,950 40010 Salaries 962,422 945,185 929,700 719,614 40020 Over -Time Wages 25,945 41,658 31,000 27,930 40030 Part -Time Salaries 719,448 773,018 729,300 634,187 40070 City Paid Benefits 15,487 17,501 15,400 14,803 40080 Retirement 168,602 176;961 157,700 136,728 40083 Workers Comp. Exp. 39,362 44,360 41,900 33,700 40064 ShorULong Term Disability 5,358 5,967 5,450 4,593 40085 Medicare 64,861 70,465 68,100 56,338 40090 Benefit Allotment 192,960 187,306 188,500 164,141 TOTALPERSONNEL 2,194,465 2,262,421 2,167,050 1,792,033 SUPPLIES 41200 Operating Supplies 187,931 235;464 211,000 192,910 41210 Car Show Supplies 900 3,400 3,400 3,400 41300 Small Tools & Equipment 4,180 3,000 1,500 3,350 TOTAL SUPPLIES 193,011 241,864 215,900 199,660 OPERATING EXPENDITURES 42110 Printing 24,688 33,526 31,000 34,825 42115 Advertising - 200 200 200 42120 Postage Charges - 250 250 250 42124 Technology 1,800 1,600 1,800 1,200 42125 Telephone 12,521 13,700 13,000 5,000 42126 Utilities 333,980 302,608 297,295 92,295 42128 Banking Charges 28,343 24,000 24,000 24,000 42130 Rental/Lease of Equipment 15,880 43,650 42,000 39,650 42140 Rental/Lease of Real Prop 52,502 102,097 102,000 101,100 42141 Rental/Lease-Exhibit Sp - 2,000 2,000 2,000 42145 Rental/Lease -Rides&Attrac - 42,400 30,000 42,400 42200 Equipment Maintenance 12,154 3,700 3,000 5,700 42210 Maint. of Grounds/Bldgs 187,386 197,542 196,100 37,100 42310 Fuel 15,780 - - - 42315 Membership&Dues 2,765 3,615 3,525 3,720 42320 Publications 100 225 100 42325 Meetings 2,321 1,990 1,600 1,990 42330 Travel -Conferences 9,872 8,831 7,300 9,000 42335 Travel -Mileage & Auto Allow 3,000 3,000 3,000 1,500 42340 Education & Training 260 1,825 1,300 1,320 42,353 Anniversary Celebration 75,792 - - - 42410 Admissions -Youth Activities 50,920 51,474 51.000 47,285 TOTAL OPERATING EXP. 829,964 838,308 811 450,635 PROFESSIONAL SERVICES 44000 Professional Services 20,743 17,250 17,250 19,700 44100 Commission Compensation 2,115 2,700 2,700 2,700 TOTAL PROF SVCS 22,858 19,950 19,950 22,400 CONTRACT SERVICES 45010 CS -DBC Security 28,176 63,000 63,000 30,000 45300 CS -Community Svcs 663,935 727,340 701,710 413,287 45305 CS -Concerts in the Park 21,095 28,680 25,000 29,375 45306 CS - Birthday Party - 1,975 90,000 1,975 45310 CS-Excurslons 32,197 24,500 22,000 28,000 151 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: DIVISION:: 0RDANIZATION #: Parks&Recmaoon Summary Oa#-sasOtt 5350: FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed CONTRACT SERVICES (colt) 45320 CS -Contract Classes 159,272 172,500 172,500 177,130 45402 CS -Sheriffs. Dept Spec Event 23,245 20,000 23,245 TOTAL CONTRACT SVCS. 904,675 1,041,240 1,014,210 703,012 CAPITAL OUTLAY _ 46250 Misc Equipment 96,559 29,630 28,930 22,000 46410 Capital Improvements 19,987 59,400 59,400 65,200 116,546 89,030 88,330 87,200 DEPARTMENTTOTAL 4,261,519 4,492,813 4,316,035 3,254,940 152 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2015-2016 DEPARTMENT TITLE: PARKS & RECREATION DEPARTMENT NO. 5310-5350 The Parks & Recreation Department administers the City's community recreation program, including the Tiny Tots program, youth and adult athletics, excursions, recreation classes, summer day camp, teen activities, facility reservations, senior programs and special events. The Parks & Recreation Department also oversees the operation of the Diamond Bar Center located in Summitridge Park. This facility includes a senior center and a 500 seat capacity dining hall. PERSONNEL FULL TIME POSITIONS FTE's Parks & Recreation Director 1.00 Administrative Coordinator 1.00 Administrative Assistant 1.00 Recreation Supt. 1.00 Recreation Supervisor (unfunded) 1.00 Recreation Specialist 1.82 Recreation Coordinator 4.00 Sub — Total 10.82 PART TIME POSITIONS - BENEFITTED Pre-school Teacher (30 hrs/wk) 0.75 Asst. Pre-school Teacher (20 hrs/wk) 0.50 Sub - Total 1.25 7_1awiniril_� Zi�yllLi]��yl_ Recreation Specialist 3.60 Recreation Worker 2.64 Recreation Leader 1 5.23 Recreation Leader II 2.81 Facility Attendant 1 0.14 Facility Attendant 11 3.65 Sub — Total 18.07 Total Positions (FTE's) 30.14 153 CITY OF DIAMOND BAR IpePARTuiENr Pam§&.Ctegea o6 ESTIMATED EXPENDITURES FY 2016-17 p1VISI0Ni:i Oj}GAN12';4ggON of patik4::&ReFAtimin 0104;010 .� FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 265,977 218,817 214,000 109,355 40020 Over -Time Wages 1,382 2,000 2,000 2,000 40070 City Paid Benefits 2,806 2,690 2,300 1,643 40080 Retirement 44,185 37,567 35,000 20,108 40083 Workers Comp. Exp. 5,261 3,851 4,200 1,250 40084 Short Long Term Disability 1,309 1,278 1,150 645 40085 Medicare 3,966 3,141 3,100 1,638 40090 Benefit Allotment 34,980 28,666 29,000 18,503 TOTALPERSONNEL 359,866 298,000 290,750 155,143 SUPPLIES 41200 Operating Supplies 3,558 4,550 2,000 1,500 TOTAL SUPPLIES 3,658 4,550 2,000 1,500 OPERATING EXPENDITURES 42124 Technology 1,200 1,200 1,200 600 42130 Rental/Lease of Equipment 147 700 - - 42200 Equipment Maintenance 12,106 - - - 42210 Maint. of Grounds/Bldgs (61) 500 - 500 42310 Fuel 15,780 - - - 42315 Membership & Dues 1,325 1,400 1,325 1,400 42320 Publications - 100 225 - 100 42325 Meetings 86 300 100 300 42330 Travel -Conferences 3,634 1,868 1,800 - 42335 Travel -Mileage & Auto Allow 3,000 3,000 3,000 1,500 42340 Education & Training Boo 800 300 TOTAL OPERATING EXP. 37,217 9,858 8,450 4,700 PROFESSIONAL SERVICES 44000 Professional Services 20,743 17,250 17,250 12,200 _ TOTAL PROF SVCS 20,743 17,250 17,250 12,200 DIVISION TOTAL 421,384 329,668 318,450 173,543 154 CITY OF DIAMOND BAR PARKS & RECREATION ADMIN (001-5310) BUDGET DISCUSSION FY 2016-17 BUDGET PERSONNEL SERVICES Personnel (4001040093) Full Time Parks & Recreation Director Admin Coordinator Overtime Commission Meetings Amount Budgeted: 155,143 0.515 FTE 1.000 FTE 1.515 FTE Amount Budgeted: 2,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Operating Supplies 1,500 OPERATING EXPENDITURES Technology (42124) Amount Budgeted: 600 Technology Allowance - Director (6 months) 600 Rental/Lease of Equipment (42130) Amount Budgeted: - Maint. of Grounds/Bldgs (42210) Amount Budgeted: 500 Maintenance of Grounds/Bldgs 500 Membership & Dues (42315) Amount Budgeted: 1,400 Membership & Dues 1,400 Publications (42320) Amount Budgeted: 100 Publications 100 Meetings (42325) Amount Budgeted: 300 Meetings 300 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 1,500 Com Svcs Director - Auto Allowance ($250/mo) (6 months) 1,500 Education & Training (42340) Amount Budgeted: 300 Training Seminars 300 155 CITY OF DIAMOND BAR PARKS & RECREATION ADMIN (001-5310) BUDGET DISCUSSION FY 2016-17 Page 2 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 12,200 Holiday Banner Installation & Removal 6,000 Minute Secretary 2,200 Dignified Retirement of Banners & Flags 1,300 Grant Application Requirements 1,760 County Street Light Assessment (Riparian Habitat Parcel) 40 LA County Fees for "Notice of Exemption" Postings 900 156 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 45010 CS -Security FY 2014-15 FY 2015-16 FY 2015-16 FY 2016.17 45300 CS -Community Svcs Actual Adjusted Projected Proposed PERSONNEL SERVICES TOTAL CONTRACT SVCS. " 330,610 330,610 40010 Salaries 112,032 118,118 140,200 140,775 40020 Over -Time Wages 1,124 5,200 3,000 5,000 40030 Pad -Time Salaries 258,766 266,000 264,300 273,587 40070 City Paid Benefts 1,808 1,975 2,450 2,598 40080 Retirement 18,568 21,797 21,700 19,701 40083 WorkeYs Comp. Exp. 9,833 11,880 11,100 12,066 40084 Short/Long Term Disability 601 716 700 837 40085 Medicare 21,706 22,358 23,000 23,143 40090 Benefit Allotment 21,382 23,91630,000 30,246 TOTAL PERSONNEL 445,820 471,960 496,450 508,054 SUPPLIES 41200 Operating Supplies 67,980 73,300 70,000 74,800 41300 Small Tools & Equip 4,180 2,000 1,000 2,000 TOTAL SUPPLIES 72,160 75,300 71,000 76,800 OPERATING EXPENDITURES 42110 Printing 16,328 17,500 15;000 - 17,500 42124 Technology 600 600 600 600 42125 Telephone 4,854 5,700 5,000 5,000 42126 Utilities 94,241 92,100 92,100 92,100 42130 Rental/Lease - Equip 3,606 4,200 3,000 4,200 42141 Rental/Lease- Exhibit Sp - 2,000 2,000 2,000 42200 Equipment Maintenance 48 9,700 3,000 5,700 42210 Maint. of Grounds/Bldgs 22,060 47,100 47,100 36,600 42330 Travel-Oonfenmo s 1,390 2,500 TOTAL OPERATING EXP. 143,127 172,900 167,800 166,200 PROFESSIONAL SERVICES 44000 Professional Services 7,500 TOTAL PROF SVCS - - - 7.500 45010 CS -Security 28,176 63,000 63,000 30,000 45300 CS -Community Svcs 238,689 267,510 267510 269,091 TOTAL CONTRACT SVCS. 266,855 330,610 330,610 299,091 CAPITAL OUTLAY - 46250 Misc Equipment 94,272 19,930 19,930 22,000 46410 Capital Improvements 19,987 59,400 59,400 65,200 114,259 79,330 79,330 87,200 DIVISION TOTAL 1,042,231 1,130,100 1;145,190 1,144,845 157 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $1,144,845 PERSONNEL SERVICES 1.14 FTE Personnel (40010-40093) Amount Budgeted: 508,054 Full Time 1.35 FTE Facilities Maintenance Supervisor 0.40 FTE Senior Maintenance Worker 0.40 FTE Recreation Superintendent 0.25 FTE Recreation Coordinator 1.00 FTE Replacement Flags 2.05 FTE 200,219 Part Time 17,000 Recreation Leader 1 1.14 FTE Recreation Leader II 0.66 FTE Recreation Specialist 1.35 FTE Recreation Worker 0.36 FTE Facility Attendant 1 0.36 FTE Facility Attendant 11 3.65 FTE 7.52 FTE 15,683 hours 302,835 Overtime Wages Amount Budgeted: 5,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 74,800 Hardware Supplies 15,000 Electrical/Lighting Supplies - Replace additional lights/ballasts 18,000 Office Supplies 4,000 Glass Repair Materials 900 Paint and Painting Supplies 4,900 Replacement Flags 3,500 Restroom Supplies 17,000 Uniforms/Shirts 3,500 Cleaning Supplies 3,000 Filters for Ice Machine 700 GVBR Projector Bulbs - 2 each @ $400 800 Replacement radios 1,000 Bridal Show -- February 2017 2500 Small Tools & Equipment (41300) Amount Budgeted: 2,000 Tools for Maintenance 2,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 17,500 Rental Information Brochures 6,000 Postcards, Letterhead, Contracts, Comment Cards 4,000 Bridal Show 2017 Advertising - postcard mailing, banners 7,500 158 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY 2016-17 Page 2 Technology Allowance (42124) 600 Technology Allowance - Recreation Superintendent 600 Telephone (42125) Amount Budgeted: 5,000 Office Telephone 5,000 Utilities (42126) Amount Budgeted: 92,100 Gas 9,150 Water 5,690 Edison 77,260 Rental/Lease of Equipment (42130) Amount Budgeted: 4,200 Equipment 200 Bridal Show 2017 4,000 Rental/Lease Exhibit Space (42141) Amount Budgeted: 2,000 Exhibit Space 2,000 Equipment Maintenance (42200) Amount Budgeted: 5,700 Audio Video Systems Service 3,700 Scissor Lift Service 2,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: - 36,600 Electrical Services (Lighting) 4,000 Building Maintenance Services 5,900 Pressure Washing Service 1,000 Building Security Monitoring 1,800 Doors, Locks and Keys Service 500 Roofing Services -- Preventative Maintenance 5,100 Carpet Cleaning -- Quarterly 6,400 Clean GVBR fabric partitions 3,000 Refinish Stage -- Annually 600 Wheel Chair Lift — Full Load Lift Test 1,800 Landscape Maintenance -- As Needed 5,000 AQMD Generator Fees (Operating & Emissions) 500 Dry Cleaner Services 1,000 revel - ConferencesAmount u ge e2,500 Wedding Merchants Business Assc.- Las Vegas Oct. 3-5 2,500 2 staff PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 7,500 Courier Services (moved from General Gov't) 7,500 CONTRACT SERVICES CS - Security (45010) Amount Budgeted: 30,000 Contract Security 30.000 159 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY 2016-17 CS -Community Svcs (45300) Amount Budgeted: 269,091 Building Maintenance Contractw14 FT Contract Staff 174,750 Pest. Control Contract 2,310 Landscape Maintenance Contract (ValleyCrest) 1.34% CPI Incr. 70,786 HVAQ. Inspection & Maintenance Contract 7.900 Bear State (Equipment Service) -- 3,450 5,000 Trane (Building Automaton System Maintenance) -- 4,450 Water Element Chemical Treatment & Maintenance Contract 4,560 Indoor Plant Maintenance Contract 2,310 Candle Permit Fees 2,000 AQMD Fees (Annual Emissions Output by Generator) 475 Generator Contract Maintenance (including fuel) 3,000 Bridal Show - February 2017 1,000 CAPITAL OUTLAY 55,200 Mise Equipment (46250) Amount Budgeted: 22,000 Replacement Ice Machine for DBC Kitchen 8,000 Replacement portable Bars - 5,000 Rollershade for Sycamore Room 4,000 Replacement Podiums with City logo 5,000 Capital Improvements (46410) 55,200 Retrofit Exterior Lighting to LED 16,000 Re -finish all Drywall throughout facility 10,000 Repair / Adjust all doors throughout facility 25,000 Improve Drainage Adjacent to Water Element 9,200 New veneer for front of stage in Grand View Ballroom 5,000 j[:jl] CITY OF DIAMOND BAR Program Summaries — DB Center • Bridal Show 161 CITY OF DIAMOND BAR 4,000 1,700 1,000 TOTAL CONTRACT SVCS. DEPARTMENT: Parks & Recreation ESTIMATED EXPENDITURES Lost Rental Revenue DIVISION: Recreation FY 2016-17 TOTAL PROGRAM COSTS PROG NAME Bridal Show 25,805 PROS NUMBER CS301 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE ----------------------------------------------- 12,000 PERSONNEL SERVICES 40010 Salaries 2,013 1,300 - 40020 Over -Time Wages 1,100 250 1,175 40030 Part -Time Salaries 2,000 1,000 6,250 40070 City Paid Benefits 39 50 55 40080 Retirement 302 110 225 40083 Worker's Comp. Exp. 140 60 2.05 40084 Short/Long Term Disability 12 10 10 40085 Medicare 186 100 455 40090 Benefit Allotment 439 410 450 TOTAL PERSONNEL - 6,231 3,290 8,825 SUPPLIES 41200 Operating Supplies 1,000 2,500 TOTAL SUPPLIES - 1,000 2,500 OPERATING EXPENDITURES 42110 Printing 42130 Rental/Lease Equipment TOTAL OPERATING EXP. CONTRACT SERVICES 7,500 2,000 7,500 4,000 400 2,500 - 11,500 2400 10,000 45300 CS - Contract Services 4,000 1,700 1,000 TOTAL CONTRACT SVCS. - 4,000 1,700 1,000 Lost Rental Revenue 3,480 3,480 3,480 TOTAL PROGRAM COSTS - 26,211 10,870 25,805 ill -B CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-16 FY 2016-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 95,684 100,959 100,500 - 40020 Over -Time Wages 4,279 3,500 3,500 -, 40030 Part -Time Salaries 144,541 172,000 145,000 - 40070 City Paid Benefits 1,523 1,737 1,650 - 40080. Retirement 16,168 17,816 16,000 - 40083 Worker's Comp. Ery. 6,929 8,140 71800 - 40084 Short/Long Term Disability 525 606 600 - 40085 Medicare 11,436 14,787 12,000 - 40090 Benefd Allotment - 17,925 19,483 19,500 314,100 TOTAL PERSONNEL 299,010 339,028 306,350 - SUPPLIES 41200 Operating Supplies 34,415 34,000 34,000 TOTAL SUPPLIES 34,415 34,000 34,000 - OPERATING EXPENDITURES 42125 Telephone 7,667 8,000 8,000 - 42126 Utilities 239,739 - 210,313 205,000 - 42130 Rental/Lease of Equipment 1,350 1,400 2,000 - 42210 Maint of Grounds/Bldgs 165,387 149,942 149,000 - 42330 Travel -Conferences TOTAL OPERATING EXP. 414,143 369,655 364,000 - CONTRACT SERVICES 45300 CS -Park &Facility Maint 309,949 314,100 314,100 TOTAL CONTRACT SVCS. 309,949 314,100 314,100 - CAPITAL OUTLAY 46250 Misc Equipment 2,287 46410 Capital Improvements DIVISION TOTAL 1,059,804 9,056,783 1,018,450 - W1c] CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 CS -Community Svcs 115,297 DEPAf;TM&EN.T.:. ...: ENVISfOMfi: ORGAN17ATfONN::igOf-5366,;.;1 Parks':d.R.6Cr[;§11pp: R¢eiealfon.. FY 2014-15 FY 21 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 1,975 10,000 1,975 45310 40010 Salaries 488,729 507,291 475,000 469,484 40020 Over -Time Wages 19,160 30,958 22,500 20,930 40030 Part -Time Salaries 318,141 335,018 320,000 360,500 40070 City Paid Benefits 9,350 11,099 9,000 10,562 40080 Retirement 89,681 99,781 85,000 96,918 40083 Worker's Comp. Exp. 17,339 20,489 19,000 20,384 40084 Short/Long Term Disability 2,923 3,367 3,000 3,111 40065 Medicare 27,753 30,179 30,000 31,557 40090 Benefit Allotment 118,693 115,251 110,000 115,392 TOTALPERSONNEL 1,089,769 1,153,433 .1,073,500 1,128,837 SUPPLIES 41200 Operating Supplies 81,978 123,614 105,000 116,610 41210 Car Show Supplies 900 3,400 3,400 3,400 41300 Small Tools & Equipment 1,000 500 1,350 TOTAL SUPPLIES 82,878 128,014 108,900 121,360 OPERATING EXPENDITURES 42110 Panting 8,360 16,D26 16,000 17,325 42115 Advertising - 200 200 200 42120 Postage Charges - 250 250 250 42126 Utilities - 195 195 195 42128 Banking Charges 28,343 24,000 24,000 24,000 42130 Rental/Lease of Equipment 10,777 37,350 37,000 35,450 42140 Rental/Lease of Real Prop 52,502 102,097 102,000 101,100 42145 Rental/Lease Rides & Attract - 42,400 30,000 42,400 42315 Membership & Dues 1,440 2,215 2,20D 2,320 42325 Meetings. 2,235 1,690 1,500 1,690 42330 Travel - Conferences 4,848 6,963 5,500 6,500 42340 Education& Training 260 1,025 500 1,020 42353 City Birthday Party 75,792 - - - 42410 Admissions -Youth Activities 50,920 51,474 51,000 47,285 TOTAL OPERATING EXP. 235,477 285,885 270,345 279,735 PROFESSIONAL SERVICES 44100 Commission Compensation 2,115 2,700 2,700 2,700 TOTAL PROF SVCS 2,115 2,700 2,700 2,700 CONTRACT SERVICES 45300 CS -Community Svcs 115,297 145,630 120,000 144,196 45305 CS -Concerts in the Park 21,095 28,680 25,000 29,375 45306 CS -City Birthday - 1,975 10,000 1,975 45310 CS -Excursions. 32,197 24,500 22,000 28,000 45320 CS -Contract Classes 159,272 172;500 172,500 177,130 45402 CS-ShenTs Dept Special Events 23,245 20,000 23,245 TOTAL CONTRACT SVCS. 327,861 396,530 369,500 403,921 CAPITAL OUTLAY 46250 Misc Equipment 9,700 9,000 9,700 9,000 - DIVISION TOTAL 1,738,100 1,976,262 1.,833,945 1,936,553 164 CITY OF DIAMOND BAR RECREATION SERVICES (001-6350) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $1,936,553 PERSONNEL SERVICES Personnel (4001040093) Amount Budgeted: 1,128,837 Full Time Senior Activities - Parks & Recreation Director 0.485 FTE Fee Programs Recreation Superintendent 0.750 FTE 1,000 Admin Assistant 1 00 FTE Volunteer Programs Recreation Coordinator 3.000 FTE 3,000 Recreation Specialist 0.820 FTE Recreation Specialist 1.000 FTE 7.055 FTE 681,062 Regular Part -Time Asst. Preschool Teacher (20 hrs) 1.00 RPT Preschool Teacher (30 hrs) 1.00 RPT 2.00 RPT 82,732 Seasonal Part -Time Recreation Leader 1 4.09 FTE Recreation Leader 11 2.15 FTE Recreation Specialist 2.25 FTE Recreation Worker 2.28 FTE 10.77 FTE 22,585 hours 344,113 Overtime Wages (40020) Amount Budgeted: 20,930 Community Activities 13,270 Senior Activities - Athletics 1,250 Fee Programs 500 Contract Classes 1,000 Volunteer Programs 4,910 SUPPLIES Operating Supplies (41200) Amount Budgeted: 116,610 Community Activities 49,230 Senior Activities 9,100 Athletics 30,725 Fee Programs 15,025 Contract Classes 1,600 Volunteer Programs 71580 Staff Shirts 3,000 Field Attendant 350 165 CITY OF DIAMOND BAR RECREATION SERVICES (001-5350) BUDGET DISCUSSION FY 2016-17 Page 2 Car Show Supplies (41210) Amount Budgeted: 3,400 City Birthday Car Show 3,400 Small Tools & Equipment (41300) Amount Budgeted: 1,350 Athletics 1,350 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 17,325 Community Activities 10,250 Senior Activities 450 Athletics 2,075 Fee Programs 1,300 Contract Classes 500 Volunteer Programs 2,750 Advertising (42115) Amount Budgeted: 200 Community Activities 200 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 Lights (42126) Amount Budgeted: 195 Athletics 195 Banking Charges (42128) Amount Budgeted: 24,000 Credit Card Charges 24,000 Rental/Lease of Equipment (42130) Amount Budgeted: 35,450 Community Activities 35,450 Rental/Lease of Real Prop (42140) Amount Budgeted: 101,100 Community Activities 2,300 Athletics 88,800 Contract Classes 10,000 Rental/Lease of Rides/Attractions (42145) Amount Budgeted: 42,400 Community Activities 42,400 Membership & Dues (42315) Amount Budgeted: 2,320 C.P.R.S. Membership (8 Staff) 1,320 Lern (2 Staff) 500 Calif. Asso. of Senior Service Centers (1 Staff) 50 WILS (3 Staff) 75 S.C.M.A.F. Membership (4 Staff) 375 166 CITY OF DIAMOND BAR RECREATION SERVICES (001-5350) BUDGET DISCUSSION FY 2016-17 Page 3 Meetings (42325) Amount Budgeted: 1,690 C.P.R.S. Seminars 300 S.C.M.A.F. Sports Institute (4 staff) 310 Brochure Exchange Meetings 60 CPRS District XIII Meetings- 900 WILS Meetings 120 Travel - Conferences (42330) Amount Budgeted: 6,500 CPRS Conf. In Sacramento 2/28-3/3/17 (4 staff) 6,500 Education & Training (42340) Amount Budgeted: 1,020 Fee Programs 1,020 Admissions -Youth Activities (42410) Amount Budgeted: 47,285 Fee Programs 46,035 Volunteer Programs 1,250 PROFESSIONAL SERVICES Commissioner Compensation (44100) Amount Budgeted: 2,700 5 Comm. @ $45/mtg @ 12 mtgs/year 2,700 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 144,196 Community Activities 87,575 Senior Activities 28,698 Athletics 6,650 Fee Programs 4,300 Volunteer Programs 11,973 Installation of Holiday Banners 5,000 CS -Concerts in the Park (45305) 29,375 Bands -- 7 Concerts 11,100 Sound System 5,500 Concessionaire Reimbursements 1,100 Banners & Replacement Signage 6,100 Special Event Insurance 3,200 Annual ASCAP Registration 850 Annual BMI Registration 750 Annual SESAC Registration 775 CS -City Birthday Party (45306) 1,975 Community Activities - City Birthday Parry 1,975 167 CITY OF DIAMOND BAR RECREATION SERVICES (001-5350) BUDGET DISCUSSION FY 2016-17 Page 4 CS -Excursions (45310) Amount Budgeted: 28,000 Adult Excursions 13,500 Senior Excursions 14,500 CS -Contract Classes (45320) Amount Budgeted: - 177,130 Contract Class Instructors 174,130 Instructor Insurance 3,000 CS - Sheriff's Dept Special Events (45402) Amount Budgeted: 23,245 Community Activitites 22,585 Volunteer Programs 660 Misc Equipment (46250) Amount Budgeted: 168 CITY OF DIAMOND BAR Program Summaries — Community Activities • 4t' of July • Armed Forces Banners • City Birthday Party • Candy Cane Craft Fair • Concerts/Movies in the Park • Haunted House • Winter Snowfest • Miscellaneous Special Events • Adult Excursions 169 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 47,280 DEPARTMENT: DIVISION: PROG NAME Parks & Recreation Recreation Comm Act Summary FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 60,325 PERSONNEL SERVICES 8,400 8,400 10,250 40010 Salaries 61,188 45,737 52,770 40020 Over -Time Wages 21,745 15,474 13,270 40030 Part -Time Salaries 41,714 35,728 46,325 40070 City Paid Benefits 1,197 991 1,010 40080 Retirement 9,177 5,670 10,300 40083 Worker's Comp. Exp. 3;239 2,439 3,355 40084 Short/Long Term Disability 372 273 335 40085 Medicare 4,478 3,641 4,570 40090 Benefit Allotment 13,338 9,615 13,130 TOTAL PERSONNEL - 156,448 119,568 145,065 SUPPLIES 41200 Operating Supplies 47,280 48,100 49,230 41210 Car Show Supplies 3,400 3,400 3,400 TOTAL SUPPLIES - 47,280 48,100 52,630 OPERATING EXPENDITURES 42190 Printing 8,400 8,400 10,250 42115 Advertising 200 200 200 42130 Rental/Lease of Equipment 37,350 38,880 35,450 42140 Facility Rental 3,400 3,200 2,300 42145 Rental/Lease of Rides/Attractions 42,400 42,400 42,400 TOTAL OPERATING EXP. - 91,750 93,080 90,600 CONTRACT SERVICES 45300 CS - Community Services 86,550 85,330 87,575 45305 CS - Concerts in the Park 28,680 28,680 29,375 45306 CS - City Birthday Party 3,300 3,300 1,975 4531.0 CS - Excursions 10,500 10,500 13,500 45402 CS- Sheriffs Dept Special Events 22,585 15,828 22,585 TOTAL CONTRACT SVCS. - 151,615 143,638 155,010 TOTAL GENERAL FUND 447,093 404,386 443,305 PROP A FUND 112-52sa.4WI CS-Excursions(Shuttles) 27,100 29,950 32,700 TOTAL PROP A FUND 27,100 29,950 32,700 ITOTAL PROGRAM COSTS - 474,193 434,336 476,005 170 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 Operating Supplies DEPARTMENT: Parks &Recreation DIVISION: Recreation FROG NAME 4th of July FROG NUMBER CS302 1,700 FY 2014-15 FY 201516 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 42110 Printing ------------------------------------- PERSONNEL SERVICES 950 42130 Rental/Lease of Equipment 40010 Salaries 6,441 6,000 6,600 40020 Over -Time Wages 2,083 - 1,500 40030 Part -Time Salaries 3,766 3,500 3,600 40070 City Paid Benefits 126 100 125 40080 Retirement 966 500 1,500 40083 Worker's Comp. Exp. 305 200 300 40084 Short/Long Term Disability 39 - 20 40 40085 Medicare 412 - 350 410 40090 Benefit Allotment 1,404 1,000 1,500 TOTAL PERSONNEL - 15,542 11,670 15,575 SUPPLIES 41200 Operating Supplies 1.700 1,700 1,700 TOTALSUPPUES - 1,700 1,700 1,700 OPERATING EXPENDITURES 42110 Printing B00 800 950 42130 Rental/Lease of Equipment 15,300 15,300 12,600 42140 Facility Rental 3,000 3,000 2,000 TOTAL OPERATING EXP. - - 19,100 19,100 15,550 CONTRACT SERVICES 45300 CS- Community Services 29,100 29,100 28,900 45402 CS - Sheriffs Dept Special Events 9,285 4,528 9,285 TOTAL CONTRACT SVCS. - 38,385 33,628 38,185 TOTAL GENERAL FU NO - 74,727 66,098 71,010 PROP A FUND CS -Excursions (Shuttles) 7,700 5,900 6,500 TOTAL PROP FUND 7,700 5,900 6500 TOTAL PROGRAM COSTS - 82;427 71,998 77,510 171 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2614-16 FY 2015-16 FY 2016-16 FY 201 fi-17 Actual Adjusted Projected Proposed PROJECTED REVENUE _ _ __ _ _ _ _ _ _ _ __ _ _ ____ DEPARTMENT: Parks & Recreation DIVISION: Recreation PRICE NAME Armed Forces Banners PROG NUMBER CS303 FY 2614-16 FY 2015-16 FY 2016-16 FY 201 fi-17 Actual Adjusted Projected Proposed PROJECTED REVENUE _ _ __ _ _ _ _ _ _ _ __ _ _ ____ 0 _ _ _ __ _ _ __ _ _ _ 0 ________- __ _ __ _ ---------- - PERSONNEL SERVICES PERSONNELSERVICES 40010 Salaries 6,441 2000, 6,600 40020 Over -Time Wages - - - 40030 Part -Time Salaries 646 646 685 40070 City Paid Benefits 126 100 125 40080 Retirement 966 200 1,250 40083 Workers Comp- Exp. 148 75 220 40084 Short/Long Term Disability 39 20 40 40085 Medicare 142 50 160 40090 Benefit Allotment 1,404 500 1,465 TOTAL PERSONNEL - 9,912 3,591 10,545 CONTRACT SERVICES 45300 CS- Community Services 18,900 18,900 18,900 TOTAL CONTRACT SVCS. - 18,900 18,900 18,900 TOTAL PROGRAM COSTS - 28,812 22,491 28,445 172 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME City Birthday Party PROG NUMBER CS304 FY 2014-15 FY 2015-16 FY 2015.16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 18,900 18,900 16,300 PERSONNEL SERVICES 42115 Advertising 200 40010 Salaries 9,661 9,000 6,570 40020 Over -Time Wages 4,178 4,000 3,600 40030 Part -Time Salaries 7,036 7,000 7,300 40070 City Paid Benefits 189 190 125 40080 Retirement _ 1,449 1,450 1,250 40083 Worker's Comp. Exp. 574 550 550 40084 Short/Long Term Disability 59 50 50 40085 Medicare 760 750 710 40090 Benefit Allotment 2,106 2,100 2,000 TOTAL PERSONNEL - 26,012 25,090 22,155 SUPPLIES 41200 Operating Supplies 20,650 20,650 20,650 41210 Car Show Supplies 3,400 3,400 3,400 TOTAL SUPPLIES - 24,050 24,050 24,050 OPERATING EXPENDITURES 42110 Printing 2,000 2,000 2,000 42115 Advertising 200 200 200 42120 Postage Charges - - - 42130 Rental/Lease of Equipment 17,350 17,350 17,350 42145 Rental/Lease Rides/Attractions 42,400 42,400 42,400 TOTAL OPERATING EXP. - 61,950 61,950 61,950 CONTRACT SERVICES 45306 CS - City Birthday Party 3,300 3,300 1,975 45402 CS - Sheriffs Dept Special Events 5,000 5,000 5,000 TOTAL CONTRACT SVCS.: - 8,300 8,300 6,975 TOTAL GENERAL FUND - 120,312 119,390 115,130 PROP A FUND 112535045311CS-Excursions(Shuttles) 3,300 3,300 3,600 TOTAL PROP A FUND 3,600 TOTAL PROGRAM COSTS- 123,612 122,690 118,730 173 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 4,375 _________________4,375 _____________ PERSONNEL SERVICES DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME Candy Cane Craft PROG NUMBER CS305 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 4,375 _________________4,375 _____________ PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Camp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 20 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS -Community Services TOTAL CONTRACT SVCS. TOTAL PROGRAM COSTS 6,441 2,000 3,300 592 592 605 2,785 1,200 3,100 126 50 65 966 200 625 230 75 210 39 20 20 315 50 295 1,404 500 1,500 - 12,898 4,687 9,720 1,100 900 1,100 - 1.100 900 1.100 174 800 800 950 1,000 200 1,400 1,000 200 1,400 15,798 6,587 13,170 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE --------------------------------------------- DEPARTMENT: Parks 8 Recreaion DIVISION: Recreation PROG NAME Concerts/Movies PROG NUMBER CS306 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE --------------------------------------------- 2,000 3,700 2,000 PERSONNEL SERVICES 28,680 28,680 29,375 40010 Salaries 6,441 6,441 3,300 40020 OverTimeWages 4,089 4,089 1,815 40030 Part -Time Salaries 8,797 8,797 9,200 40070 City Paid Benefits 126 126 65 40080 Retirement 966 966 650 40083 Worker's Comp. Exp. 561 551 430 40084 Short/Long Term Disability 39 39 20 40085 Medicare 847 847 780 40090 Benefit Allotment 1,404 1,404 750 TOTAL PERSONNEL - 23,270 23,270 17,010 SUPPLIES 41200 Operating Supplies 2,100 2,100 2,375 TOTAL SUPPLIES - 2,100 2,100 2,375 OPERATING EXPENDITURES 42110 Printing TOTAL OPERATING EXP. CONTRACT SERVICES 975 975 1,075 - 975 975 1,075 45300 CS- Community Services 3,700 3,700 3,700 45305 CS - Concerts in the Park 28,680 28,680 29,375 45402 CS - Sheriffs Dept Special Events 6,300 6,300 6,300 TOTAL CONTRACT SVCS. - 38,680 38,680 39,375 TOTAL GENERAL FUND - 65,025 65,025 59,835 PROP A FUND nz 53eo- 5311 CS -Excursions (Shuttles) 9,800 10,500 11,000 TOTAL PROP A FUND - 9,800 10,500 11,000 TOTAL PROGRAM COSTS - 74,825 75,525 70,835 175 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 PROJECTED REVENUE PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Workers Camp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 25 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing TOTAL OPERATING EXP. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed 2,500 2,500 ------------------------- 3;220 DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME Haunted House PROG NUMBER CS307 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed 2,500 2,500 ------------------------- 3;220 2,325 3,300 2,782 3,015 2,350 9,749 7,075 10,450 63 85 65 483 165 650 462 300 485 20 25 25 844 630 900 702 1,030 750 - 18,325 14,650 18,975 31900 5,070 4,325 - - 3,900 5,070 4,325 800 800 1,550 - 300 800 1,550 CONTRACT SERVICES 45300 CS- Community Services 1,975 2,555 1,675 45402 CS - Sheriffs Dept Special Events 1,000 1,000 TOTAL CONTRACT SVCS. - 1,975 2,555 2,675 TOTAL PROGRAM COSTS 25,000 23,075 27,525 176 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 6,700 DEPARTMENT: Parts &Recreation DIVISION: Recreation PROG NAME Winter Snowfest PROG NUMBER CS308 7,500 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 950 950 7,250 PERSONNEL SERVICES 4,700 6,230 5,500 40010 Salaries 6,441 3,310 6,600 40020 Over -Time Wages 2,394 1,600 2,400 40030 Part -Time Salaries 5,975 4,160 5,900 40070 City Paid Benefits 126 25 125 40080 Retirement 966 240 1,250 40083 Workers Comp, Exp. 403 215 450 40084 ShorUl-ong Term Disability 39 10 40 40085 Medicare 595 400 590 40090 Benefit Allotment 1,404 275 1,500 TOTAL PERSONNEL - 18,343 10,235 18,855 SUPPLIES 41200 OperatingSupplies 6,700 6,550 7,500 TOTAL SUPPLIES - 6,700 6,550 7,500 OPERATING EXPENDITURES 42110 Printing 950 950 1,350 42130 Rental/Lease of Equipment 4,700 6,230 5,500 42140 Facility Rental 200 200 TOTAL OPERATING EXP. - 5,850 7,180 7,050 CONTRACT SERVICES 45300 CS- Community Services 26,200 25,200 27,100 45402 CS- Sheriffs Dept Special Events 1,000 1,000 TOTAL CONTRACT SVCS. - 27,200 25,200 28,100 TOTAL GENERAL FUND 58,093 49,165 61,505 PROP A FUND ii S36o-oat, CS -Excursions (Shuttles) .1,600 1,550 1,600 TOTAL PROP FUND 1,800 1,550 1,600 ITOTAL PROGRAM COSTS - 58,093 49,165 63,105 177 CITY OF DIAMOND BAR DEPARTMENT: Parks&Recreation ESTIMATED EXPENDITURES DIVISION: Recreation FY 2016.17 PROG NAME Misc Special Events Easter Egg Hunt, Arbor Day, DS Day at the Fair, Veteran's Day PROG NUMBER CS309 40083 Worker's Comp. Grp. FY 2014-15 FY 2015-16 FY 201546 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Grp. 40084 ShorULong Tenn Disability 40085 Medicare 40090 Benefit Allotment 59 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42140 Facility Rental TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Community Services TOTAL CONTRACT SVCS. 9,661 9,661 9,900 1,178 1,178 1,000 2,550 2,550 4,350 189 189 190 1,449 1,449 1,875 363 363 460 59 59 60 464 464 495 2,106 2,106 2,200 - 18,019 18,019 20,530 10,600 10,600 10,950 - 10,600 10,600 10,950 2,075 2,075- 2,375 200 200 100 5,675 5,675 5,900 - 5,675 5,675 5,900 TOTAL PROGRAM COSTS - 36,569 36,569 39,855 178 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 27,900 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 ShorULong Term Disability 40085 Medicare 40090 Benefit Allotment TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES CONTRACT SERVICES 45310 CS - Excursions TOTAL CONTRACT SVCS. TOTAL GENERAL FUND PROP A FUND 112-535a45311 CS -Excursions (Shuttles) TOTAL PROP A FUND 6,441 DEPARTMENT: Parks 8 Recreation DIVISION: Recreation PROD NAME Adult Excursions PROD NUMBER CS310 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 27,900 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 ShorULong Term Disability 40085 Medicare 40090 Benefit Allotment TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES CONTRACT SERVICES 45310 CS - Excursions TOTAL CONTRACT SVCS. TOTAL GENERAL FUND PROP A FUND 112-535a45311 CS -Excursions (Shuttles) TOTAL PROP A FUND 6,441 5,000 6,600 4,449 1,000 - 410 800 1,740 126 126 125 966 500 1,250 193 100 250 39 30 40 99 100 230 1,404 700 1,465 - 14,127 8,356 11,700 530 530 630 - 530 530 630 10,500 10,500 13,500 - 10,500 10,500 13,500 25,157 19,386 25,830 4,700 8,700 10,000 4,700 8,760 10,000 DIVISION TOTAL - 29,857 26,086 35,830 179 CITY OF DIAMOND BAR Program Summaries — Athletics • Adult Sports • Youth Sports Im CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME Athletics Summary FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 109,079 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Workers Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 220 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools/Equip TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42126 Lights 42140 Rental/Lease Real Property TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Contract Services TOTAL CONTRACT SVCS. 35,220 35,100 35,950 1,209 1,200 1,250 56,208 65,000 55,905 881 890 875 5,284 5,280 6,835 2,779 2,780 2,795 215 220 225 4,828 6,100 4,835 9,828 9,800 10,300 - 116,452 126,370 118,970 31,122 31,122 30,725 1,000 1,000 1,350 - 1,000 1,000 32,075 2,075 2,075 2,075 195 195 195 88,797 88,797 88,800 - 91,067 91,067 91,070 6,648 6,648 6,650 - 6,648 6,648 6,650 TOTAL PROGRAM COSTS - 215,167 225,085 248,765 181 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME Adult Sports PROG NUMBER CS321 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 40,720 40,720 40,720 ---------------------------------------------- PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 ShorULong Term Disability 40085 Medicare 40090 Benefit Allotment 2,000 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42126 Lights 42140 Rental/Lease Real Property TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Contract Services TOTAL CONTRACT SVCS. 7,547 7,500 7,700 25,126 25,000 23,125 189 190 190 1,132 1,130 1,470 980 980 925 46 50 50 2,032 2,000 1,885 2,106 2,100 2,200 - 39,158 38,950 37,545 3,487 3,487 3,840 - 3,487 3,487 3,840 51,408 51,408 51,410 51,408 51,408 51,410 1,188 1,188 1,190 1,188 1,188 1,190 ITOTAL PROGRAM TS - 95,241 95,033 93,98 182 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016.17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 68,500 68,500 68,359 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTALPERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools/Equip TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42126 Lights 42140 Rental/Lease Real Property TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Contract Services TOTAL CONTRACT SVCS. 27,673 DEPARTMENT: Parks 8 Recreation DIVISION: Recreation PROG NAME Youth Sports PROG NUMBER CS322 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 68,500 68,500 68,359 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTALPERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools/Equip TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42126 Lights 42140 Rental/Lease Real Property TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Contract Services TOTAL CONTRACT SVCS. 27,673 27,600 28,250 1,209 1,200 1,250 31,082 40,000 32,780 692 700 685 4,152 4,150 5,355 1,799 1,800 .1,870 169 170 175 2,796 4,100 2,950 7,722 7,700 8,100 - 77,294 87,420 81,425 27,635 27,635 26,885 1,000 1,000 1,350 - 28,635 28,635 28,235 2,075 2,075 2,075 195 195 195 37,389 37,389 37,390 - 39,659 39,659 39,660 5,460 5,460 5,460 - 5,460 5,460 5,460 TOTAL PROGRAM COSTS - 151,048 161,174 154,780 MCI CITY OF DIAMOND RAIZ Program Summaries — Fee Programs • Day Camp • Tiny Tots R:n CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: DIVISION: FROG NAME ParksBRecreation Recreation Fee Frog Summary FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED GENERAL FUND REVENUE 243,028 PERSONNEL SERVICES 40010 Salaries 23,843 18,700 24,184 40020 Over -Time Wages 864 870 5D0 40030 Part -Time Salaries 143,758 108,400 137,121 40070 City Paid Benefits 2,329 440 2,310 40080 Retirement 11,511 3,450 13,880 40083 Worker's Comp. Exp. 4,237 3,300 4,585 40084 Short/Long Term Disability 437 160 450 40085 Medicare 7,561 7,020 7,565 40090 Benefit Allotment 22,464 5,600 23,430 TOTALPERSONNEL - 217,004 147,940 214,025 SUPPLIES 41200 Operating Supplies 14,481 14,481 15,025 TOTAL SUPPLIES - 14,481 14,481 15,025 OPERATING EXPENDITURES - 42110 Printing 1,601 1;601 1,300 42340 Education&Training 1,025 1,025 1,020 42410 Admissions -Youth Activities 50,224 50,224 46,035 TOTAL OPERATING EXP. - 52,850 52,850 48,355 CONTRACT SERVICES 45300 CS - Community Services 5,100 5,100 4,300 TOTAL CONTRACT SVCS. - 5,100 5,100 4,300 TOTAL GENERAL FUND 289,435 220,371 281,705 PROP A FUND 112sa50-4531( CS -Excursions (Shuttles) 30,850 30,850 30,850 TOTAL PROP A FUND 30,850 30,850 30,850 TOT L PROGRAM COST - 32Q285 251,221 312,555 185 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: Parks & Recreation DIVISION: Recreation FROG NAME Day Camp FROG NUMBER CS 331 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED GENERAL FUND REVENUE 159,000 169,500 180,000 PERSONNEL SERVICES 40010 Salaries - 10,219 10,200 10,364 40020 Over -Time Wages 1 864 870 500 40030 Part -Time Salaries 83,422 83,400 84,731 40070 City Paid Benefits 189 190 190 40080 Retirement -1,448 1,450 1,865 40083 Worker's Comp. Exp. 2,696 2,700 2,750 40084 Short/Long Term Disability 59 60 60 40085 Medicare 6,522 6,520 6,615 40090 Benefit Allotment 2,106 2,100 2,200 TOTAL PERSONNEL - 107,525 107,490 109,275 SUPPLIES 41200 Operating Supplies 10,481 10,481 11,025 TOTAL SUPPLIES - 10,481 10,481 11,025 OPERATING EXPENDITURES 42110. Printing 1,101 1,101 800 42340 Education&Training - 765 765 760 42410 Admissions- Youth Activities 49,724 49,724 45,535 TOTAL OPERATING EXP. - 51,590 51,590 47,095 CONTRACT SERVICES 45300 CS- Community Services 4,300 4,300 3,500 TOTAL CONTRACT SVCS. - 4,300 4,300 3,500 TOTAL GENERAL FUND 173,896 173,861 170,895 PROP A FUND nzzm.o- au CS-Excursions(Shuttles) 30,000 30,000 30,000 TOTAL PROP A FUND 30,000 30,000 30,000 OTAL PROGRAM COSTS - 203,896 203,861 200,895 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: Community Svcs DIVISION: Recreation PROG NAME Tiny Tots PROG NUMBER CS332 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 84,800 84,800 63,028 PERSONNEL SERVICES 40010 Salaries 13,624 8,500 13,820 40020 Over -Time Wages - - _ 40030 Part -Time Salaries 60,336 25,000 52,390 40070 City Paid Benefits 2,140 250 2,120 40080 Retirement 10,063 2,000 12,015 40083 Workers Comp. Exp. - 1,541 600 1,835 40084 Short/Long Term Disability 378 100 390 40085 Medicare 1,039 500 950 40090 Benefit Allotment 20,358 3,500 21,230 TOTAL PERSONNEL - 109,479 40,450 104,750 SUPPLIES 41200 Operating Supplies 4,000 4,000 4,000 TOTAL SUPPLIES - 4,000 4,000 4,000 OPERATING EXPENDITURES 42110 Printing 500 500 500 42340 Education 8 Training 260 260 260 42410 Admissions -Youth Activities 500 500 500 TOTAL OPERATING EXP. - 1,260 1,260 1,260 CONTRACT SERVICES 45300 CS - Community Services 800 800 800 TOTAL CONTRACT SVCS. - 800 800 800 GENERAL FUND TOTAL 115,539 46,510 110,810 PROP A FUND nz-sasossav CS -Excursions (Shuttles) 850 850 850 TOTAL PROP A FUND 850 850 850 TOTAL PROGRAM COSTS - 116,389 47,360 111,660 187 CITY OF DIAMOND BAR Program Summaries — Volunteer Programs • Volunteens • DB 4 Youth • Youth At Risk 1m CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: Parks & Recreation DIVISION: Recreation FROG NAME Vol Frog Summary FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED GENERAL FUND REVENUE 6,670 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Workers Camp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 100 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42410 Admissions -Youth Activities TOTAL OPERATING EXP. 17,030 13,400 17,275 5,295 5,287 4,910 7,937 9,900 10,700 315 310 315 2,416 1,480 3,105 793 750 885 99 100 100 937 1,040 1,110 3,510 3,500 3,665 - 38,332 35,767 42,065 8,391 8,091 7,580 - 8,391 8,091 7,580 2,750 2,750 2,750 1,250 1,250 1,250 - 4,000 4,000 4,000 CONTRACT SERVICES 62,033 59,127 66,278 45300 CS- Community Services 10,650 10,650 11,973 45402 CS - Sheriffs Dept Special Events 660 - 619 660 TOTAL CONTRACT SVCS. - 11,310 11,269 12,633 TOTAL GENERAL FUND 62,033 59,127 66,278 PROP A FUND 112 5350530(CS- Community Services 35,000 35,000 35;000 112 SW0452iv CS -Excursions (Shuttles) 1,7D0 1,700 1,700 TOTAL PROP A FUND 36,700 36,700 36,700 TOTAL PROGRAM COSTS - 98,733 95,827 102,978 WE CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: Community Svcs DIVISION: Recreation PROG NAME Volunteers PROG NAME CS341 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE ----------------- ______________________________ - PERSONNEL SERVICES 40010 Salaries 3,406 3,400 3,455 40020 Over -Time Wages 558 550 550 40030 Part -Time Salaries 2,427 2,400 3,200 40070 City Paid Benefits 63 60 65 40080 Retirement 483 480 620 40083 Worker's Comp. Exp. 154 150 180 40084 ShorULong Term Disability, 20 20 20 40085 Medicare 240 240 305 40090 Benefit Allotment 702 700 735 TOTAL PERSONNEL - 8,053 8,000 9,130 SUPPLIES 41200 Operating Supplies 1,236 1,236 300 TOTAL SUPPLIES - 1,236 1,236 300 OPERATING EXPENDITURES 42410 Admissions -Youth Activities TOTAL OPERATING EXP. - - - - CONTRACT SERVICES 45300 CS - Community Services 2,500 2,500 2,500 TOTAL CONTRACT SVCS. - 2,500 2,500 2,500 TOTAL PROGRAM COSTS - 11,789 11,736 11,930 Mill CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016.17 PROJECTED REVENUE PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 600 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42410 Admissions -Youth Activities TOTAL OPERATING EXP. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed 8,625 ------------------------------ DEPARTMENT: Community Svcs DIVISION: Recreation FROG NAME DB 4 Youth FROG NUMBER CS342 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed 8,625 ------------------------------ 8,625 6,670 13,624 10,000 13,820 4,737 4,737 4,360 5,510 7,500 7,500 252 250 250 1,933 1,000 2,485 639 600 705 79 80 80 697 800 805 2,808 2,800 2,930 - 30,279 27,767 32,935 5,655 5,355 5,780 - 5,655 5,355 5,780 2,750 2,750 2,750 1,250 1,250 1,250 - 4,000 4,000 4,000 CONTRACT SERVICES 45300 CS- Community Services 8,150 8,150 9,473 45402 CS - Sheriffs Dept Special Events 660 619 660 TOTAL CONTRACT SVCS. - 8,810 8,769 10,133 TOTAL GENERAL FUND EXP 48,744 45,891 52,848 PROP A FUND 1-1-10 CS -Excursions (Shuttles) 1,700 1,700 1,700 TOTAL PROP A FUND - 1,700 1,700 1,700 TOTAL PROGRAM COSTS - 50,444 47,591 54,548 191 CITY OF DIAMOND BAR DEPARTMENT: CommunitySvcs ESTIMATED EXPENDITURES DIVISION: Recreation FROG NAME Youth At Risk FY 2016-17 FROG NUMBER CS343 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE ----------------------------------------- - ______ SUPPLIES 41200 Operating Supplies 1,500 1,500 1,500 TOTAL SUPPLIES - 1,500 1,500 1,500 TOTAL GENERAL FUND EXP 1,500 1,500 1,500 PROP A FUND nu36o-.oi CS- Community Services 35,000 35,000 35,000 TOTAL PROP FUND 35,000 35,000 35,000 TOTAL PROGRAM COSTS - 36,500 36,500 36,500 192 CITY OF DIAMOND BAR Program Summaries — Other Programs • Senior Programs • Contract Classes INCI CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: Parks & Recreation DIVISION: Recreation FROG NAME Senior Frog Summ FY 2014-15 FY 2016,16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE ________________ 44,427 ___- 44,427 ____ 52,680 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Shod/Long Term Disability 40085 Medicare 40090 Benefit Allotment 170 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS CONTRACT SERVICES 45300 CS - Community Services 45310 CS -Excursions TOTAL CONTRACT SVCS. TOTAL GENERAL FUND CDBG FUND 4991n40099 Salaries/Benefits 41200 Supplies 44000 Professional Services TOTAL CDBG FUND PROP A FUND n,&mi, ssu CS -Excursions (Shuttles) TOTAL PROP A FUND 28,327 28,000 30,80D 845 600 - 6,575 6,575 7,780 708 700 750 4,250 4,250 5,850 850 850 1,160 173 170 190 411 410 1,050 7,905 7,900 8,800 - 50,044 49,455 56,380 9,000 9,000 9,100 - 9,000 9,000 9,100 200 200 450 - 200 200 450 28,698 28,698 28,698 14,000 14,000 14,500 - 42,698 42,698 43,198 101,942 101,353 109,128 10,214 10,214 10,214 2,200 2,200 2,200 4,200 4,200 4,200 16,614 16,614 16,614 17,000 17,000 16,000 17,000 17,000 16,000 TOTAL PROGRAM COSTS - 135;556 134,967 141,742 194 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME Contract Classes PROG NUMBER CS352 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 270,500 270,500 275,000 PERSONNEL SERVICES 40010 Salaries 25,763 25,750 26,300 40020 Over -Time Wages 1,000 1,000 1,000 40030 Part -Time Salaries 550 1,642 1,675 40070 City Paid Benefits 503 500 500 40080 Retirement 3,865 3,865 5,000 40083 Worker's Comp. Exp. 789 790 870 40084 Short/Long Term Disability 157 150 160 40085 Medicare 511 515 525 40090 Benefit Allotment 5,616 5,600 8,100 TOTAL PERSONNEL - 38,754 39,812 44,130 SUPPLIES 41200 Operating Supplies 1,100 1,100 1,600 TOTAL SUPPLIES - 1,100 1,100 1,600 OPERATING EXPENDITURES 42110 Printing 1,000 1,000 500 42140 Rental/Lease of Real Property 10,000 10,000 10,000 42315 Membership & Dues 580 580 580 42325 Meetings 160 160 160 TOTAL OPERATING EXP. - 11,740 11,740 11,240 CONTRACT SERVICES 45320 CS- Contract Classes 172,500 172,500 177,130 TOTAL CONTRACT SVCS. - 172,500 172,500 177,130 DIVISION TOTAL - 224,094 225,152 234,100 195 CITY OF DIAMOND BAR PUBLIC WORKS 196 CITY OF DIAMOND BAR Department - Public Works • Public Works Administration • Engineering • Road Maintenance • Parks & Facilities Maintenance • Landscape Maintenance 197 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PUBLIC WORKS FY 2016-17 Organization #: 001-5510 through 001.5558 Landscape Maintenance 5,5% Park & Fac Maint 27.0% Engineering PWAdministration 13.8% 17.6% Road Maintenance 36.1% Total Department Expenditures - $4,876,829 198 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES $853,398 $890,257 $943,351 $1,390,897 SUPPLIES 51,698 103,126 103,156 124,100 OPERATING EXPENDITURES 116,162 116,550 116,750 634,441 PROFESSIONAL SERVICES 136,924 328,940 327,961 357,500 CONTRACT SERVICES 1,350,313 1,970,525 1,970,901 2,347,741 CAPITAL OUTLAY - 67,500 67,500 22,150 DEPARTMENTTOTAL $2,508,495 $3,476,898 $3,529,619 $4,876,829 DEPARTMENT INCLUDES: PW Administration $859,276 Engineering 672,430 Road Maintenance 1,757,959 Parks & Facilities Maintenance 1,316,055 Landscape Maintenance 271,108 Landscape Maintenance 5,5% Park & Fac Maint 27.0% Engineering PWAdministration 13.8% 17.6% Road Maintenance 36.1% Total Department Expenditures - $4,876,829 198 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT, Publio Warks DIVISION! Summary ORGANIZATION#::: 00f-5510la 5658''. CONTRACT SERVICES 45221 CS - Engineering FY 2014-15 FY 2015-16 FY 2016-16 FY 2016-17 45222 CS - Traffic Actual Adjusted Projected Proposed PERSONNEL SERVICES CS - Plan Checking 12,058 37,999 62,000 40010 Salaries 610,449 643,326 690,000 851.,487 40020 Over -Time Wages 4,221 6,000 3,700 9,500 40030 Part Time Salaries - - - 168,803 40070 City Paid Benefits 7,859 9,881 8,700 12,323 40080 Retirement 107,535 104,361 101,350 156,662 40083 Workers Comp. Exp. 12,811 14,786 15,500 24,572 40084 Short/Long Term Disability 3,162 4,034 3,825 5,028 40085 Medicare 9,092 9,951 10,100 25,402 40090 Benefit Allotment 98,269 97,918 110,176 137,119 TOTAL PERSONNEL - 853,398 890,257 943,351 1,390,897 SUPPLIES 41200 Operating Supplies 3,535 4,500 4,500 40,600 41250 Road Maint Supplies 42,697 74,965 74,995 65,000 41300 Small Tools & Equipment 5,466 23,661 23,661 18,500 TOTAL SUPPLIES 51,698 103,126 103,156 124,100 OPERATING EXPENDITURES 42110 Printing - 5,691 8,000 8,000 8,000 42115 Advertising 973 4,000 4,000 4,000 42124 Technology 1,800 1,800 1,800 1,800 42125 Telephone - - - 8,110 42126 Utilities 76,147 75,000 75,000 299,821 42130 Rental/Lease of Equip 2,251 7,000 7,000 6,200 42200 Equipment Maintenance 4,537 4,000. 4,000 6,000 42210 Maim of Grounds/Bldgs - - - 276,80D 42310 Fuel 12,270 - - _ 42315 Membership & Dues 1,843 2,500 2,500 2,500 42320 Publications 1,351 1,000 1,000 1,000 42325 Meetings 1,886 2,750 2,750 2,750 42330 Travel -Conferences 3,526 4,500 4,500 11,460 42335 Travel -Mileage & Auto Allow 3,373 3,500 3,500 3,500 42340 Education & Training 514 2,500 2,700 2,500 TOTAL OPERATING EXP. 116,162 116,550 116,750 634,441 PROFESSIONAL SERVICES 44000 Professional Services 1,693 6,500 6,500 1,500 44100 Commission Compensation 1,980 3,000 3,000 3,000 44240 Prof Svcs -Environmental 94,626 242,979 242,000 288,000 44520 Prof Svcs-Engineenng 38,625 76,461 76,461 65,000 TOTAL PROF SVCS 136,924 328,940 327,961 357,500 CONTRACT SERVICES 45221 CS - Engineering 128,336 348,968 348,968 220,000 45222 CS - Traffic 70,293 95,077 95,077 90,000 45223 CS - Plan Checking 12,058 37,999 62,000 14,000 45224 CS - Soils 2,109 8,792 5,000 5,000 45226 CS - Surveying 1,325 5,000 2,500 5,000 45227 CS - Inspection 61,007 80,000 85,000 147,600 45300 CS - Park & Facility Maint - - - 330,100 45500 CS - Public Works 1,502 23,350 23,350 35,000 199 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT DIVISION: ORGANISATION M PallGcworks Summary A015910 to 9656: FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed CONTRACT SERVICES (con't) 45501 CS- Street Sweeping 128,909 136,000 136,000 190,000 45502 CS- Road Maintenance 186,680 276,886 276,886 250,000 45503 CS- Parkway Maint 23,793 24,700 24,700 26,173 45504 CS- Sidewalk Insp & Repair 205,360 287,253 257,320 329,933 45506 CS- Striping&Signing 403 50,000 50,000 50,000 45507 CS- Traffic Signal Maint 188,757 224,800 224,800 230,000 45508 CS-Vegetation Control 98,879 110,000 110,000 120,000 45509 CS- Tree Maintenance 153,848 128,205 131,000 192,099 45510 CS - Tree Watering 13,631 23,300 23,300 17,836 45512 CS -Storm Drainage 20,680 20,000 20,000 15,000 45522 CS- Right of Way Maint 30,160 50,000 50,000 50,000 45530 CS- Industrial Waste 22,583 40,195 45,000 30,000 TOTAL CONTRACT SVCS. 1,350,313 1,970,525 1,970,901 2,347,741 CAPITAL OUTLAY 46250 Misc Equipment - - - 22,150 46410 Capital Improvements 67,500 67,500 - 67,500 67,500 22,150 DEPARTMENTTOTAL 2,508,495 3,476,898 3,529,619 4,876,829 200 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2015-2016 DEPARTMENT TITLE: PUBLIC WORKS/ENGINEERING DEPT NO. 5510-5558 The Public Works Department provides information on General Engineering matters relating to City streets, public right-of-ways, City's Capital projects, utilities, traffic related issues, etc. to the general public, contractors, developers, utility companies, and other public agencies. It coordinates City projects and plans with other governmental agencies to ensure that the City's concerns are addressed (i.e. SCAG, LACTC, CalTrans, County of Los Angeles) This department manages and enforces the City's requirements for subdivisions, lot development, utilities, vehicle/pedestrian traffic, and the use of public right-of-way. All plans and projects for proposed development are reviewed and any required reports are prepared for the Planning Commission, Traffic and Transportation Commission, and the City Council. The department is responsible for the City's traffic and transportation activities, grant administration, and the administration of related Capital Projects Funds. The department is also responsible for the day-to-day maintenance of all publicly owned properties, including streets, curbs, gutters, sidewalks, traffic signals, signs, street lights, sewers storm drains, landscaping and parks and facilities maintenance. The department administers the maintenance contracts to accomplish the fore mentioned items. PERSONNEL FULL TIME POSITIONS FTE's Public Works Director 0.85 Senior Civil Engineer 0.85 Associate Engineer 1.00 Assistant Engineer 1.00 PW Maintenance Supt 1.00 Facilities Maint Supt 0.20 Parks & Maint Supt 0.60 Parks & Maint Inspector 0.88 Senior Maintenance Worker 2.20 Administrative Coordinator 0.70 Sub — Total 9.28 PART TIME POSITIONS FTE's Maintenance Worker 1 0.90 Maintenance Worker II 0.90 Facility Attendant 1 0.14 Facility Attendant II 2.37 Sub — Total 4.31 Total Positions (FTE's) 13.59 201 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 202 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 264,768 285,265 297,000 310,832 40020 Over -Time Wages 1,110 2,000 1,200 2,000 40070 City Paid Benefits 3,011 3,622 3,300 3,659 40080 Retirement 45,464 49,201 45,000 57,328 40083 Worker's Camp. Exp. 4,353 5,184 5,200 5,427 40084 ShorULong Term Disability 1,305 1,763 1,600 1,840 40085 Medicare 3,903 4,265 4,300 4,448 40090 Benefit Allotment 35,188 35,872 41,976 39,942 TOTAL PERSONNEL 359,102 387,172 399,576 425,476 SUPPLIES 41200 Operating Supplies 3,535 4,500 4,500 4,500 41300 Small Tools & Equipment 500 500 500 TOTAL SUPPLIES 3,535 5,000 5,000 5,000 OPERATING EXPENDITURES 42110 Printing 5,691 8,000 8,000 8,000 42115 Advertising 973 4,000 4,000 4,000 42124 Technology 1,800 - 1,800 1,800 1,800 42126 Utilities 76,147 75,000 75,000 80,000 42315 Membership & Dues 668 1,000 1,000 1,000 42320 Publications 1,351 1,000 1,000 1,000 42325 Meetings 1,157 2,000 2,000 2,000 42330 Travel -Conferences 3,557 4,000 4,000 4,000 42335 Travel -Mileage & Auto Allow 3,008 3,000 3,000 3,000 42340 Education & Training 514 1,500 1,700 1,500 TOTAL OPERATING EXP. 94,866 101,300 101,500 106,300 PROFESSIONAL SERVICES 44000 Professional Services 1,693 6,500 6,500 1,500 44100 Commissioner Comp 1,980 3,000 3,000 3,000 44240 Prof Svcs -Environmental 94,626 242,979 242,000 288,000 TOTAL PROF SVCS 98,299 252,479 251,500 292,500 CONTRACT SERVICES 45221 CS - Engineering 52,854 109,776 - 109,776 - 45227 CS -Inspection 61,007 80,000 85,000 - 45530 CS - Industrial Waste 22,583 40,195 45,000 30,000 TOTAL CONTRACT SVCS. 136,444 229,971 239,776 30,000 DIVISION TOTAL 692,246 975,922 997,352 859,276 202 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $859,276 PERSONNEL SERVICES Personnel (40010-40093) Public Works Director Senior Civil Engineer Associate Engineers Assistant Engineer Administrative Coordinator Amount Budgeted: 425,476 0.75 FTE 0.40 FTE 0.50 FTE 0.35 FTE 0.70 FTE 2.70 FTE SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,500 Misc. Office Supplies 4,500 Small Tools & Equipment (41300) Amount Budgeted: 500 Misc. Tools & Equipments 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 8,000 Plans, Specifications, Reports, Notices, and Flyers 8,000 NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 4,000 Educational/outreach programs) and mailings related to public works/traffic/parking/street sweeping activities 4,000 Technology (42124) Amount Budgeted: 1,800 Technology Allow - PW Director, Senior Civil Engineer 1,800 Utilities (42126) Amount Budgeted: 80,000 Traffic signals 80,000 Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE, MSA, TCSA. 1,000 Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines 1,000 203 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY 2016-17 Page 2 Meetings (42325) Amount Budgeted: NPDES Permit/Compliance due to 2,000 Public Works and Traffic Engineering including computer software. 86,000 Workshops/Seminars 2,000 Implementation/Monitoring and Harbor Toxics cost share 137,000 Travel -Conferences (42330) Amount Budgeted: Sewer Sys Overflow(WDR Permit Fee 4,000 League of California Cities- Public Works 18,000 Officers Institute Annual Conference, APWA Conference 4,000 T&T Commissioner Wkshops/Conf Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director - Auto Allowance 3,000 Education & Training (42340) Amount Budgeted: 1,500 Trainings/Workshops 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 1,500 Minute Secretary 1,500 Commissioner Compensation (44100) 3,000 T&T Commission 3,000 Prof Svcs -Environmental (44240) Amount Budgeted: 288,000 NPDES Permit/Compliance due to increased enforcement/requirements, including computer software. 86,000 Lower San Gabriel River Watershed Management Plan (WMP) Implementation/Monitoring and Harbor Toxics cost share 137,000 Trash Amendment Compliance 35,000 Sewer Sys Overflow(WDR Permit Fee 12,000 NPDES Permit Fee 18,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: - Moved to Engineering (5551) CS- Inspection (45227) Amount Budgeted: - Moved to Engineering (5551) - CS - Industrial Waste (45530) Amount Budgeted: 30,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcement. 30,000 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 CONTRACT SERVICES 45221 CS - Engineering FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 45222 CS - Traffic Actual Adjusted Projected Proposed PERSONNEL SERVICES 12,058 37,999 62,000 14,000 40010 Salaries 117,990 110,519 149,000 131,069 40020 Over -time Wages 1,490 1,500 1,000 1,500 40070 City Paid Benefits 1,473 1,888 1,600 1,931 40080 Retirement 24,171 17,898 20,350 24,614 40083 Worker's Comp. Exp. 2,255 2,570 3,100 2,590 40084 Short/Long Term Disability 674 784 825 790 40085 Medicare 1,811 1,984 2,200 1,999 40090 Benefit Allotment 20,705 16,686 23,200 22,086 TOTAL PERSONNEL 170,569 153,829 201,275 186,580 OPERATING EXPENDITURES 42315 Membership & Dues 1,175 1,500 1,500 1,500 42325 Meetings 729 750 750 750 42330 Travel -Conferences (31) 500 500 500 42335 Travel -Mileage & Auto Allow 365 500 500 500 42340 Education & Training 1,000 1,000 1,000 TOTAL OPERATING EXP. 2,238 4,250 4,250 4,250 CONTRACT SERVICES 45221 CS - Engineering 75,482 239,192 239,192 220,000 45222 CS - Traffic 70,293 95,077 95,077 90,000 45223 CS - Plan Checking 12,058 37,999 62,000 14,000 45224 CS - Soils 2,109 8,792 5,000 5,000 45226 CS - Surveying 1,325 5,000 2,500 5,000 45227 CS - Inspection 147,600 TOTAL CONTRACT SVCS. 161,267 386,060 403,769 481,600 DIVISION TOTAL 334,074 544,139 609,294 672,430 alp CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $672,430 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 186,580 Senior Civil Engineer 0.35 FTE Associate Engineers 0.50 FTE Assistant Engineer 0.65 FTE 1.50 FTE OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,500 APWA(Senior, Associate & Assist. Engineers) 1,500 ASCE(Senior, Associate & Assist. Engineers) Meetings (42325) Amount Budgeted: 750 Caltrans, MTA, LACDPW, SGVCOG, SCAG 750 Travel -Conferences (42330) Amount Budgeted: 500 APWA 500 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Misc 500 Education & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions 1,000 CONTRACT SERVICES CS- Engineering (45221) Amount Budgeted: 220,000 Contract Project/Program Management 120,000 57/60 Congestion Relief Strategy 40,000 As needed basis -non fee based projects (i.e., Sewer/Storm Drain M&C, Deficiency Analysis) 60,000 Traffic Counts/Speed Surveys/Warrant Analysis/Traffic Impact Studies/Funding Compliance 45,000 Goods Movement/National Freight Highway Network 45,000 CS - Plan Checking (45223) Amount Budgeted: 14,000 grading, sewer, and storm drain plan checks, lot line adjustment, certificate of correction. 14,000 4111 CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY 2016-17 Page 2 CS - Soils (45224) Amount Budgeted: 5,000 As needed basis 5,000 CS - Surveying (45226) Amount Budgeted: 5,000 Misc engineering easements and surveys 5,000 on an as needed basis CS - Inspection (45227) Amount Budgeted: 147,600 Grading, sewer, storm drains, and various development improvements. 16,400 Subdivsion Map Proiects tat 9nn WIN CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 208 FY 2014-16 FY 2016-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 227,691 247,542 244,000 250,713 40020 Over -Time Wages. 1,621 2,500 1,500 2,500 4007D City Paid Benefits 3,375 4,371 3,800 4,390 40080 Retirement 37,900 37,262 36,000 45,627 40083 Workers Comp. Exp. 6,203 7,032 7,200 6,904 40084 Shod/Long Term Disability 1,183 1,487 1,400 1,464 40085 Medicare 3,378 3,702 3,600 3,648 40090 Benefit Allotment 42,376 45,360 45,000 47,280 TOTALPERSONNEL 323,727 349,256 342,500 362,526 SUPPLIES 41200 Operating Supplies - - - 2,500 41250 Road Maintenance Supplies 42,697 74,965 74,995 65,090 41300 . Small Tools & Equipment 5,466 23,161 23,161 18,000 TOTAL SUPPLIES 48,163 98,126 98,156 85,500 OPERATING EXPENDITURES 42130 Rental/Lease of Equip 2,251 7,000 7,000 4,000 42200 Equipment Maintenance 4,537 4,000 4,000 6,000 42310 Fuel 12,270 TOTAL OPERATING EXP. 19,058 11,000 11,000 10,000 Professional Services 44520 Prof Svcs - Engineering 38,625 76,461 76,461 65,000 38,625 76,461 76,461 65,000 CONTRACT SERVICES 45501 CS -Street Sweeping 128,909 136,000 136,000 190,000 45502 CS -Road Maintenance 186,680 276,886 276,886 250,000 45504 CS -Sidewalk Insp & Repair 205,360 287,253 257,320 329,933 45506 CS -Striping & Signing 403 50,000 50,000 50,000 45507 CS -Traffic Signal Maint 188,757 224,800 224,800 230,000 45508 CS- Vegetation Control - 110,000 110,000 120,000 45512 CS -Storm Drainage 20,680 20,000 20,000 15,000 45522 CS -Right of Way Maint 30,160 50,000 50,000 50,000 TOTAL CONTRACT SVCS. 760,949 1;154,939 1,125,006 1,234,933 CAPITAL OUTLAY 46410. Capital Improvements 67,500 67,500 - 67;500 67,500 - DIVISION TOTAL 1,190,522 1,757,282 1,720;623 1,757,959 208 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $1,757,959 4,000 Generator, Spot Lights, Trucks, PERSONNEL SERVICES Barricades, Traffic Control Cones/Signs, etc. Personnel (40010-40093) Amount Budgeted: 362,526 Public Works Director 0.10 FTE Public Wks Maintenance Superintendent 1.00 FTE Amount Budgeted: Senior Maintenance Worker 2.00 FTE Grinder, Striper, Message Board, Speed Trailer, Senior Civil Engineer 0.10 FTE 3.20 FTE SUPPLIES PROFESSIONAL SERVICES Operating Supplies (41200) Amount Budgeted: 2,500 Replacement Flags for Boulevards 2,500 On-call Traffic Engineering Assistance/Support 65,000 Road Maintenance Supplies (41250) Amount Budgeted: 65,000 AC Cold Mix, Absorbents, Signs, Posts, CONTRACT SERVICES 65,000 Cones, Paint, and Misc. Supplies. CS -Street Sweeping (45501) Amount Budgeted: 190,000 Small Tools & Equipment (41300) Amount Budgeted: 18,000 Misc. Items (Grinding wheels, blades, shovels, etc.) 15,000 Rental/Lease of Equip (42130) Amount Budgeted: 4,000 Generator, Spot Lights, Trucks, 4,000 Barricades, Traffic Control Cones/Signs, etc. Equipment Maintenance (42200) Amount Budgeted: 6,000 Grinder, Striper, Message Board, Speed Trailer, Generator, etc. 6,000 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 65,000 On-call Traffic Engineering Assistance/Support 65,000 CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 190,000 Street Sweeping 190,000 CS -Road Maintenance (45502) Amount Budgeted: 250,000 Roadway Pavement Maintenance 150,000 Park Parking Lot Maintenance 100,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 329,933 Accelerated Sidewalk R & R based on 279,933 a 3 -year inspection cycle Park Sidewalks 50.000 9M CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY 2016-17 Page 2 CS -Striping & Signing (45506) Amount Budgeted: 50,000 Striping & Signing work 50,000 CS -Traffic Signal Maint (45507) Amount Budgeted: 230,000 Traffic Signal Maint 230,000 CS -Vegetation Control (45508) Amount Budgeted: 120,000 MCE Contract including freeway ramps and Caltrans ROW 120,000 CS -Storm Drainage (45512) Amount Budgeted: 15,000 Storm Patrol/Drainage Device Maint 15,000 CS -Right of Way Maint (45522) Amount Budgeted: 50,000 Right of Way Maint 50,000 CAPITAL OUTLAY Capital Improvements (46410) Amount Budgeted: - 210 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPAR7IRENT. Pubhc WDrks DIVISION: Parks.&Xabillty Maint ORGAN17ATION# FY 2014-15 FY 2015-16 FY 2015.16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 158,872 40020 Over -Time Wages 3,500 40030 Part -Time Salaries 168,803 40070 City Paid Benefits 2,342 40080 Retirement 29,093 40083 Worker's Comp. Exp, 9,651 40084 Shod/Long Term Disability 934 40085 Medicare 15,308 40090 Benefit Allotment 27,811 TOTAL PERSONNEL, - - - 416,314 SUPPLIES 41200 Operating Supplies 33,500 TOTAL SUPPLIES - - - 33,600 OPERATING EXPENDITURES 42125 Telephone 8110 42126 Utilities 219,821 42130 Renl l/Lease of Equipment 2,200 42210 Ment. of Grounds/Bldgs 276,800 42330 Travel -Conferences 6,960 TOTAL OPERATING EXP, - - - 513,891 CONTRACT SERVICES 45300 CS -Park & Facility Maint 330,100 TOTAL CONTRACT SVCS. - - - 330,100 CAPITAL OUTLAY 45250 Misc Equipment - - - 22,150 45410 Capital Improvements - - - _ DIVISION TOTAL - 1,316,055 211 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (0015556) BUDGET DISCUSSION FY 2016-17 PERSONNEL SERVICES Personnel (4001040093) Full Time Parks & Maintenance Superintendent Facilities Maintenance Supervisor Parks & Maintenance inspector/Technician Senior Maintenance Worker Intermittent Part Time Facility Attendant I Facility Attendant II Maintenance Worker I Maintenance Worker II Over -Time Wages $1,316,055 Amount Budgeted: 416,314 0.60 FTE 0.20 FTE 0.88 FTE 0.20 FTE 1.88 FTE 226,052 0.14 FTE 2.37 FTE 0.90 FTE 0.90 FTE 4.31 FTE 8,949 hours 186,762 Amount Budgeted: 3,500 SUPPLIES Operating Supplies (41200) Amount Budgeted: 33,600 Heritage Community Ctr 6,000 Parks Supplies 17,500 Key Duplicator & key Blanks. 500 Park Uniforms for Staff 4,000 Park & Trails Signage 1,600 Replcmnt Tbls/Chairs for Hent Comm CentedPantera as needed 2,500 Youth at Risk -Trail Maint Supplies 1,500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 8,110 Heritage Park-- Pay Phone 1,010 Heritage Community Ctr — Verizon & Alarm 2,050 Maple Hill Pk -- Pay Phone 1,010 Pantera Pk -- Pay Phone 1,010 Peterson Pk — Pay Phone 1,010 Reagan Pk -- Pay Phone 1,010 Sycamore Cyn -- Pay Phone 1,010 Utilities (42126) Amount Budgeted: 219,821 Diamond Canyon Park 7,320 Water 6,070 Electric 1,250 212 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001.5556) BUDGET DISCUSSION FY 2016-17 Page 2 Utilities (42126) (con't) Paul C. Grow Park 7,990 Water 7,220 Electric (5% increase per SCE) 770 Heritage Park 7,420 Water 6,020 Electric 1,400 Heritage Community Ctr 20,515 Water - Included with Heritage Park 0 Electric 17,115 High Speed Internet -- Computer & Phone 1,400 Gas 2,000 Lorbeer Lights 5,000 Electric 5,000 Maple Hill Pk. 19,361 Water 16,240 Electric 3,020 LA County Sewer Service Charge 101 Pantera Pk 55,972 Water 40,220 Electric 15,700 LA County Sewer Service Charge 52 Peterson Pk 27,346 Water - 21,220 Electric 6,100 LA County Sewer Service Charge 26 Reagan Pk 9,606 Water 6,070 Electric 3,635 LA County Sewer Service Charge 101 StarshinePk 6,620 Water 5,720 Electric 1,100 Summitridge 33,970 Water 33,970 Electric - Included w/DBC 0 Sycamore Cyn Pk & Trail Mesa/Trailhead 14,211 Water 8,120 Electric - 6,050 LA County Street Light Assessment 41 Washington Park 4,090 Water 3,000 Electric 1,090 - 213 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5556) BUDGET DISCUSSION FY 2016-17 Page 3 Rental/Lease of Equipment (42130) Amount Budgeted: 2,200 Rental equip to repair Trails 1,000 Portable Restrooms at Summit Ridge Park 1,000 Drinking Water Service at Parks Office 200 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 276,800 Diamond Canyon Park Fire Ant Eradication 500 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,500 Paul C. Grow Park Fire Ant Eradication 800 Install Fertigation System 5,000 Replace Drinking Fountain by RR Bldg with ADA Model 3,400 Renovate Turf of Athletic Field 10,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Heritage Park Fire Ant Eradication 500 Replace Drinking Fountain by Ball Field w/ Pet Friendly Model 8,200 Replace Drinking Fountain near Bronco w/ Pet Friendly Model 6,000 - Repair Play Equipment 7,400 Renovate Turf of Athletic Field 5,000 Replace Two Metal Storage Boxes adjacent to Ball Field 5,000 Replace metal benches throughout park 9,000 Replace metal bicycle rack 500 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Heritage Community Ctr Building. Maintenance Contract 5,800 Annual Preventative Roof Maintenance 2,000 Carpet Cleaning 1,600 Interior Plant Service 1,700 Security Alarm Monitoring 840 HVAC Equipment Service (Bear State) 1,000 HVAC Controls Service (Johnson) 750 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Lorbeer FootballlSoccer Field/Track/Slope Replacement sod as -needed 10,000 Fire Ant Eradication 800 Replace four metal benches adjacent to field 2,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2000 Maple Hill Pk Fire Ant Eradication 500 Replace Tennis Court Wind Screen 6,000 Repair Play Equipment 7,300 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 214 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (0015556) BUDGET DISCUSSION FY 2016-17 Page 4 Maint. of Grounds/Bldgs (42210) (can't) Pantera Pk Building Maintenance Contract 3,050 HVAC Equipment Service (Bear State) 360 Fire Ant Eradication 800 Remove Berm Build-up between infield & outfield 14,590 _ Annual Preventative Roof Maintenance 2,000 Install Fertigation System 5,000 Resurface 6 Key Areas of Basketball Courts/Repair as -needed 2,500 Sand/Paint Parking Lot Light Poles 12,000 Replace 10 picnic tables - 8,000. Carpet Cleaning 1,600 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 4,000 Dog Park Replace 1 Drinking Fountain (Large Dog Park) Pet Friendly Mode 6,000 Add Mulch / Appy AntiBacterial Spray to Mulch 4,000 Peterson Pk Weed Removal / Fire Break 3,000 Fire Ant Eradication 800 Remove Berm Build-up between infield & outfield 13,110 Install Fertigation System 5,000 Replace Locks & Lock Hardware 1,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Misc Mai nt-I rrigtn, Ltg, Elec, Pest Ctrl, etc 4,000 Reagan Pk Fire Ant Eradication 500 Play Equipment Repairs 11,500 Replace Locks & Lock Hardware 1,000 Misc Maint-Inigtn, Ltg, Elec; Pest Ctrl, etc 3,500 Starshine Pk Fire Ant Eradication 500 Replace Picnic Table, Benches, Trash Recept. 4,500 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,500 Summitridge Park/DBC Fire Ant Eradication 800 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Sycamore Cyn Park & Trail/Trailhead Cleaning of Creek Area 3,000 Fire Ant Eradication 800 Sump Pump Maintenance _ 10,000 Ground Squirrel Control 2,600 Remove. Berm Build-up between infield & outfield 3,400 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Weed Removal/Fire Breaks 11,550 Add Wood Chips to Tot Lot 3,000 Windscreen 3,000 Office Floor Service 1,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 215 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-6666) BUDGET DISCUSSION FY 2016-17 Page 5 Maint. of Grounds/Bldgs (42210) (con't) Washington Park Fire Ant Eradication 250 Misc Maint-Irrigtn, Ug, Elec, Pest Ctrl, etc 1,500 Travel -Conferences (42330) Amount Budgeted: 6,960 CPRS Conf. in Sacramento 2/28-3/3/17 (2 staff/2 Commissioners) 6,500 National Playground Safety Institute -- Cerritos -- 10/11 - 10/13/16 460 CONTRACT SERVICES 199,602 CS -Community Svcs (45300) Amount Budgeted: 330,100 Landscape Maintenance Contract 44,516 Valley Crest Contract (1.34% CPI) 112,728 Paul C. Grow Park 20,850 Heritage Park 13,970 Maple Hill Park 16,273 Ronald Reagan Park 24,404 - Starshine Park 8,481 Sycamore Canyon Park 16,285 Trail Head/Trail at Sycamore Canyon Park 12,465 Valley Crest Contract (1.34% CPI) 199,602 Pantera Park 100,662 Peterson Park 44,516 Lorbeer Football Field 49,560 Summit Ridge Park (incl. w/Diamond Bar Center) Dog Park 4,864 Excel Contract (No CPI) 15,770 Washington Park 3,900 Diamond Canyon Park 11,870 Restroom/Concession Bldg Roof Inspections --All Parks 2,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 22,150 Replacement Signs & Permit Holders at all Parks 22,150 Capital Improvements (46410) - N/A PATI CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: I DIVISION; ORGANIZATION #: Landscape , . 1 Maint 001 .�5 . 558 FY 201415 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed CONTRACT SERVICES 45500 CS - Public Works 1,502 23,350 23,350 35,000 45503 CS - Parkway Maint 23,793 24,700 24,700 26,173 45508 CS- Vegetation Control 98,879 - - - 45509 CS- Tree Maintenance 153,848 128,205 131,000 192,099 45510 CS -Tree Watering 13,631 23,300 23,300 17,836 TOTAL CONTRACT SVCS. 291,653 199,555 202,350 271,108 DIVISION TOTAL 291,653 199,655 202,350 271,108 217 CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $271,108 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 35,000 Trails Maint - Youth at Risk Pgm 35,000 (Funded with Prop. A Safe Parks Act At -Risk Funds) CS - Parkway Maint (45503) Amount Budgeted: 26,173 SVS Contract 26,173 CS - Tree Maintenance (45509) Amount Budgeted: 192,099 WCA Contract Tree Maintenance - 5 year cycle 104;751 Area 5 -- 2,509 trees @ 41.75/tree Service Requests and As Needed Work 7,574 Remove & Replace trees on Morning Canyon Rd 3,966 Emergency Call Out 3,200 Arborist Inspections 11,100 Tree Planting 11,733 Tree/Stump Removals/Replacements for Sidewalk Repairs and 48,200 Pro -Active Risk Management Annual Supply of Tree Stakes & Ties 1,050 Bee Hive Removals from City Trees 525 CS -Tree Watering (45510) Amount Budgeted: 17,836 WCA Contract 17,836 218 CITY OF DIAMOND BAR Department - Transfers Out • Transfers Out 219 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2016-2017 DIVISION TITLE: TRANSFERS OUT DIVISION NO. 9915 Interfund transfers from the General Fund to other funds for Fiscal Year 2016-2017 consist of transfers to the Community Organization Support Fund, IS Replacement Fund, Self -Insurance Fund, Debt Service Fund, Equipment Replacement Fund, LLAD Funds, and the Capital Improvement Projects Fund. The City Council has created a Community Organization Support Fund that is funded through transfers from the General Fund. The purpose of this fund is to provide money in an effort to provide financial support to various community based organizations. The transfer to the IS Replacement Fund consists of fundsset aside for future large scale software/hardware system replacement projects. The transfers to the Self -Insurance Fund include the budgeted amount for the City's general liability insurance premiums. The transfer to the Debt Service Fund is to make the principal andinterest payment and any related banking charges on the 2002 fixed rate bonds. The transfer to the Equipment Replacement Fund is to fund various computer related equipment such as servers, printers, personal computers and printers. The transfers to the LLAD Funds have become necessary to supplement the funding of the districts operations. The transfers for FY 16-17 are lower than in recent years. The City Council took action to fund one of the assessment districts by re-establishing the original assessment. This has helped to offset the demand placed on the General Fund. The transfers to the Capital Improvement Projects Fund consist of transfers to make various park and street improvement projects. Wit, CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 USES OF FUND BALANCE RESERVES 49124 Transfer Out -Park Dev Fund FY 2014-15 FY2015-16 FY 2015-16 FY 2016-17 49135 Transfer Out -PEG Fees Fund Actual Adjusted Projected Proposed OPERATING TRANSFERS OUT Transfer Out-LLAD#38 33,679 204,154 131,193 49011 Transfer Out Com Orgnztn Fd 11,700 15,000 15,000 15,000 49012 Transfer Out -Law Enforce Func 250,000 366,072 275,000 - 49015 Transfer Out - Gen Plan 250,000 - 240,000 - 49018 Transfer Out - IS Replcmt Fund - - 200,000 100,000 49020 Transfer Out -OPEB Fund 596,261 - - - 49116 Transfer Out -Traffic Mit 251,767 - 300,000 - 49118 Transfer Out -AB2766 Fund 28,526 - - - 49124 Transfer Out - Park Dev Fund 250,000 215,400 180,769 - 49250 Transfer Out -CIP - - - 443,565 49370 Transfer Out -Debt Service Fd 846,649 857,141 856,906 860,606 49510 Transfer Out -Self Ins Fund 198,935 311,409 409,300 436,216 49520 Transfer Out - Vehicle Replace 400,000 - 49530 Transfer Out -Equip Replcmt 316,000 155,000 255,000 147,400 49540 Transfer Out -Bldg Maint 250,000 2D0,000 3,649,838 1,920,022 2,931,975 2,002,787 USES OF FUND BALANCE RESERVES 49124 Transfer Out -Park Dev Fund - - 453,845 49135 Transfer Out -PEG Fees Fund 20,397 - - - 49138 Transfer Out-LLAD#38 33,679 204,154 131,193 113,453 49139 Transfer Out-LLAD#39 83,076 3546 - - 49141 Transfer Out-LLAO#41 80,559 99,248 43,400 83,094 49250 Transfer Out-CIP Fund 477,787 2,900,333 1,315,533 1,230,D99 695,598 3,207,281 1,943,971 1,426,646 TOTAL 4,345,436 5,127,303 4,875,946 3,429,433 221 CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $3,429,433 OPERATING TRANSFERS OUT Transfer Out -Com Orgnztn Fd (49011( Amount Budgeted: 15,000 Annual Allocation 15,000 Transfer Out- Law Enforcement Fund (49012( Amount Budgeted: - Buaget Savings - Transfer Out - Technology Reserve Fund (49018) 100,000 Annual funding - 100,000 Transfer Out-CIP Fund (Sale of Prop A Funds) Amount Budgeted: 443,565 24316 Arterial Street Rehab & Drainage Improvement 135,000 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) 166,825 24716 Copley/Golden Springs Drive Intersection Modification 141,740 Transfer Out -Debt Service Fund (49370) Amount Budgeted: 860,606 Bond Principal Payments 400,000 Interest Expense 455,906 Banking Charges 3,500 Accounting & Auditing Fees 1,200 Transfer Out -Self Ins Fund (49510) Amount Budgeted: 436,216 Insurance Premiums 436,216 Transfer Out -Equip Replacement (49530) Amount Budgeted: 147,400 Computer Purchases 147,400 USES OF FUND BALANCE RESERVE Transfer Out - LEAD #38 (49138) Amount Budgeted: 113,453 To Cover Fd Deficit 113,453 Transfer Out - LEAD #39 (49139) Amount Budgeted: To Cover Fd Deficit - Transfer Out - LEAD #41(49141) 83,094 To Cover Fd Deficit 83,094 Transfer Out-CIP Fund (Use of Reserves) Amount Budgeted: 1,230,099 24414 Morning Canyon Parkway Improvements 318,099 26016 Groundwater Drainage Improvements 225,000 26416 DBB/Grand Ave. Clock 52,000 26516 City Entry Monuments (GSD/Calbourne & DBBlfemple) 120,000 26217 Diamond Bar Blvd Streetscape - Design 300,000 26617 Washington Street Enhancement 110,000 25817 DBC Restroom Lighting Remodel 25,000 25816 Server Room HVAC 80,000 222 SPECIAL FUNDS BUDGETS 223 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance - - - - 39001 Transfer -in General Fund 11,700 15,000 15,000 15,000 TOTAL 11,700 15,000 15,000 15,000 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 11,700 15,000 15,000 15,000 11,700 15,000 15.000 15,000 TOTAL 11,700 15,000 15,000 15,000 224 CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND (011) FY 2016-17 TOTAL RESOURCE BUDGET $15,000 ESTIMATED RESOURCES Transfer -in General Fund (39001) Amount Budgeted: 15,000 15,000 TOTAL EXPENDITURE BUDGET $15,000 OPERATING EXPENDITURES Contributions - Com Groups (42355) Amount Budgeted: 15,000 15,000 225 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016.17 LAW ENFORCEMENT RESERVE FUND FUND DESCRIPTION: FUND TYPE. General Fund FUNCTION: Public Safety FUND #6 X 012 This fund was established in FY12-13 to Incorporate a method to fund future increases in the Sheriffs Department contract and the Liability Trust Fund. The primary revenue source in this fund is from annual savings realized in the law enforcement budget in the General Fund. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance 865,762 923,553 923,553 1,206,053 36100 Investment Earnings 7,791 7,500 7,500 7,500 39001 Transfer In - General Fund 250,000 366,072 275,000 TOTAL 1,123,553 1,297,125 1,206,053 1,213,553 TRANSFERS OUT 9915-49001 Transfer Out -General Fund 200,000 375,835 275,000 200,000 375,835 - 275,000 FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 923,553 921,290 1,206,063 938,553 Total Fund Balance Res. 923,553 921,290 1206,053 938,553 TOTAL 1,123,653 1297,125 1,206,053 1,213,553 226 CITY OF DIAMOND BAR LAW ENFORCEMENT FUND FY 2016-17 TOTAL RESOURCE BUDGET $1,213,553 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 1,206,053 Estimated Based on Projections 1,206,053 Investment Income (36100) 7,500 Investment Income 7,500 TRANSFERSIN Transfer In - General Fund (39001) Savings Realized in Law Enforcement Budget TOTAL EXPENDITURE BUDGET $275,000 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 275,000 Transfer Out - General Fund 275,000 FUND BALANCE RESERVES Unrestricted Fund Balance (25500) Amount Budgeted: 938,553 Based on Budget -Unrestricted 938,553 227 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 GENERAL PLAN UPDATE FUND FUND DESCRIPTION: This fund was created in FY14-15 to establish an allocation of resources needed to fund the preparation of a comprehensive. update to the City's General Plan TOTAL 754,601 640,601 1,000,601 509,710 228 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Adopted ESTIMATED RESOURCES - 25500 Unresincted Fund Balance 500,000 754,601 754,601 1,000,601 36100 Investment Earnings 4,601 6,000 6,000 8,000 39001 Transfer In -General Fund 250,000 240,000 TOTAL 754,601 760,601 1,000,601 1,008,601 PROFESSIONAL SERVICES 5210-44220 PS - Planning General Plan 120,000 498,891 - 120,000 - - 498,891 FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 754,601 640,601 1,000,601 509,710 Total Fund Balance Res. 754,601 640,601 1,000,601 509,710 TOTAL 754,601 640,601 1,000,601 509,710 228 CITY OF DIAMOND BAR GENERAL PLAN UPDATE FUND FY 2016-17 TOTAL RESOURCE BUDGET $1,008,601 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 1,000,601 Estimated Based on Projections 1,000,601 Investment Income (36100) 8,000 Investment Income 8,000 TRANSFERSIN Transfer In - General Fund (39001) TOTAL EXPENDITURE BUDGET 498,891 PROFESSIONAL SERVICES Planning -General Plan Amount Budgeted: 498,891 498,891 Comprehensive General Plan Update: Task 1: Project Initiation; formation of GPAC Task 2: Public Outreach; Community Workshop #1; Issue Identification and Key Strategies; GPAC Meeting #1 Task 3: Existing Conditions, Trends and Opportunities Assessment; PC/CC Study Session Task 4: Formulation of Alternatives; Community Workshop #2; GPAC Meeting; PC/CC Study Session Task 5: Preliminary Preferred Plan; GPAC Meeting; PC/CC Study Session FUND BALANCE RESERVES Unrestricted Fund Balance (25500) Amount Budgeted: 509,710 Based on Budget -Unrestricted 509,710 229 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 TECHNOLOGY RESERVE FUND FUND DESCRIPTION: This fund was created in FY16-17 to establish an allocation of resources needed to fund the future replacement of a variety of hardware and software platforms throughout the City. TRANSFERS OUT FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 200,000 302,000 25500 Unrestricted Fund Balance - - - 200,000 35100 Investment Earnings - - - 2,000 39001 Transfer In -General Fund 200,000 100,000 TOTAL 200,000 302,000 TRANSFERS OUT 9915A9001 Transfer Cut -General Fund FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 200,000 302,000 Total Fund Balance Res. - - 200,000 302,000 TOTAL 200,000 302,000 230 CITY OF DIAMOND BAR Technology Reserve Fund FY 2016-17 TOTAL RESOURCE BUDGET 8302,000 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 200,000 Estimated Based on Projections 200,000 Investment Income (36100) 2,000 Investment Income 2,000 TRANSFERS IN 100,000 Transfer In - General Fund (39001) 100,000 TOTAL EXPENDITURE BUDGET PROFESSIONAL SERVICES Professional Services (4090-44000) Amount Budgeted: - FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 302,000 Based on Budget - Restricted 302,000 231 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 OTHER POST EMPLOYMENT BENEFITS (OPEB) RESERVE FUND FUND DESCRIPTION: This fund was created in FY14-15 to establish an allocation of resources needed to fund the Other Past Employment Benefits (OPEB) undfunded liability. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance - 596,261 596,261 602,161 36100 Investment Earnings - 5;900 5,900 6,000 39001 Transfer In - General Fund 596,261 TOTAL 596,261 602,161 602161 608,161 TRANSFERS OUT 9915-49001 Transfer Out - General Fund - - - - FUND BALANCE RESERVE - 25500 Unrestricted Fund Balance 596,261 602,161 602,161 608,161 Total Fund Balance Res. 596,251 602,161 602,161 608,161 TOTAL 596,261 602,161 602,161 508,161 232 CITY OF DIAMOND BAR Other Post Employment Benefits (OPEB) Reserve FY 2016-17 TOTAL RESOURCE BUDGET $606,161 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 602,161 - Estimated Based on Projections 602,161 Investment Income (36100) 6,000 Investment Income 6,000 Transfer In - General Fund (39001) TOTAL EXPENDITURE BUDGET PROFESSIONAL SERVICES Professional Services (4090-44000) Amount Budgeted: - FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 608,161 Based on Budget - Restricted 608,161 233 SPECIAL REVENUE FUNDS 234 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 MEASURE R FUND FUND DESCRIPTION: FUND TYPE: Special Revenue FUNCTION. Stree4Paths Impr'.' FUND#; 110 The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streelscapes; signal synchronization; & transit. TRANSFERS OUT 9915-49250 Transfer to CIP Fund FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 9915-49250 Actual Adjusted Projected Proposed ESTIMATED RESOURCES Total Capital Outlay 808,541 1,343,446 25500 Fund Balance Reserve 903,259 717,619 717,619 731,745 31325 Measure R Revenue 617,347 635,528 639,000 645,877 36100 Investment Earnings 5,554 5,500 5,500 5,500 717,619 TOTAL 1,526,160 1,358,647 1,362,119 1,383,122 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 808,541 1,343,446 630,374 22,005 9915-49250 Transfer to CIP Fund -Carryover 700,816 Total Capital Outlay 808,541 1,343,446 630,374 722,821 FUND BALANCE RESERVES 25500 Reserve 717,619 15,201 731,745 660,301 Total Fund Balance Res. 717,619 15,201 731,745 660,301 TOTAL 1,526,160 1,358,647 1,362,119 1,383,122 235 CITY OF DIAMOND BAR MEASURE R FUND (110) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $1,383,122 ESTIMATED RESOURCES Fund Balance Reserve (25500) Based on Projections Amount Budgeted: 731,745 731,745 Measure R Revenue (31325) Amount Budgeted: 645,877 Measure R based on MTA estimate 645,877 Interest Revenue (36100) Amount Budgeted: 5,500 Interest Revenue 5,500 TOTAL EXPENDITURE BUDGET $722,821 TRANSFERS OUT Transfer to CIP Fund (991549250) Amount Budgeted: 22,005 01417 Residential & Collector Street Rehab Area 5 - Design 22,005 Transfer to CIP Fund - Carryovers (991549250) 700,816 01416 Residential & Collector Street Rehab Area 4 700,816 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 660,301 236 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016.17 GAS TAX FUND FUND DESCRIPTION: FUNDTYPE: Special Revenue FUNCTION: Street MalrrhConst. FUND #: 111-: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with Gax Tax funds. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 1,041,063 1,000,000 1,000,000 982,202 25500 Approp Fund Balance 900,470 774,587 774,587 403,612 31705 Gax Tax -2105 330,517 343,298 343,298 353,929 31710 Gas Tax -2106 199,839 172,165 172,165 177,556 31720 Gas Tax -2107 423,000 476,178 476,178 491,487 31730 Gas Tax -2107.5 7,500 7,500 7,500 7,500 31731 HUTA - Prop 42 Replcmnt 564,865 264,263 264,263 133,658 36100 Interest Revenue 7,769 5,500 5,500 5,500 TOTAL 2,433,960 2,043,491 2,043,491 1,573,242 I I:LI.l`9 ��:2-Y�lrl t 9915-49001 Transferto General Fund 1,041,063 1,000,000 1,000,000 982,202 9915-49250 Transferto CIP Fund 618,310 1,230,919 639,879 - 9915-49250 Transferto CIP Fund - Carryovers 591,040 Total Transfers Out 1,659,373 2,230,919 1,639,879 1,573,242 FUND BALANCE RESERVES 25500 Reserve 774,587 (187,428) 403,612 Total Fund Balance Res. 774,587 (187,428) 403,612 - TOTAL 2,433,960 2,043,491 - 2,043,491 1,573,242 237 CITY OF DIAMOND BAR GAS TAX FUND (111) FY 2016-17 TOTAL RESOURCE BUDGET $1,573,242 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 403,612 Estimated Based on Budget & Projections 403,612 Gas Tax Revenue 1,164,130 Gax Tax - 2105 (31705) Amount Budgeted: 353,929 Gas Tax - 2106 (31710) Amount Budgeted: 177,556 Gas Tax - 2107 (31720) Amount Budgeted: 491,487 Gas Tax - 2107.5 (31730) Amount Budgeted: 7,500 HUTA - Prop 42 Replacement Amount Budgeted: 133,658 Interest Revenue Amount Budgeted: 5,500 Interest Revenue 5,500 TOTAL EXPENDITURE BUDGET $1,573,242 TRANSFERS -OUT Transfer to General Fund (9915-49001) Amount Budgeted: 982,202 Road Maintenance (001-5554-4XX)(X) less Street Sweeping & Storm Drainage limited to amt available 902,202 Utilities (001-5510-42126) 80,000 Transfer Out - CIP (9915-49250) Amount Budgeted: - None - Transfer Out- CIP Carryovers (991549250) 591,040 01416 Residential & Collector Street Rehab Area 4 540,040 26516 City Entry Monuments (GSD/Calbourne & DBB/Temple) 51,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 238 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016.17 PROPOSITION A FUND FUND DESCRIPTION: The City receives Proposition A Transit Tax which is a voter approved sales tax overdue for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. PERSONNEL SERVICES - FY 2014-15 FY 2015-16 FY 2016-16 FY 2016-17 39,615 85,894 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 1,500 5553-40070 City Paid Benefits 619 1,651 25500 Approp Fund Balance 302,472 402,597 402,597 958,447 31310 Transportation Tax 992,127 1,021,564 1,025,000 1,038,288 34850 Transit Subsidy Prgrm Rev 964,919 1,075,000 1,000,000 1,075,000 36100 Interest Revenue 3,362 6,500 6,000 6,000 18,270 TOTAL 2,262,880 2,505,661 2,433,597 3,087,735 PERSONNEL SERVICES - 595,000 - 130,000 5553110010 Salaries 39,615 85,894 75,000 87,953 5553-40020 Over -Time Wages - 1,500 500 1,500 5553-40070 City Paid Benefits 619 1,651 1,000 1,634 5553-40080 Retirement Benefits 12,845 15,344 14,600 16,503 5553-40083 Workers Comp Expense 346 736 970 747 5553-40084 Shorf/Long Term Disability 221 522 430 530 555340085 Medicare Expense 581 1,313 1,100 1,332 5553-40090 Cafeteria Benefits 8,673 18,270 13,500 19,050 62,900 125,230 107,100 129,249 OPERATING SUPPLIES 5553-41200 Supplies 1,415 1,200 1,200 1,200 1,415 1,200 1,200 1,200 OPERATING EXPENDITURES 5553-42128 Bank Charges 14,136 15,000 13,000 15,000 5553-42205 Computer Maintenance 995 1,600 1,600 2,100 5553-42315 Membership & Dues 16,920 17,000 17,000 18,860 5553-42395 1 Exp 100 32,051 33,700 31,600 35,960 CONTRACT SERVICES 5350-45310 CS - Excursions 80,964 76,650 60,000 81,250 5553-45402 CS-SheriffBpcl EAs 423 - - - 5553-45533 Transit Subsidy Program 250,344 268,750 250,000 268,750 5553-45535 Transit Subsidy Fares 982,186 1,075,000 1,000,000 1,075,000 1,313,917 1,420,400 1,310,000 1,425,000 CAPITAL OUTLAY 5553-46230 Computer Equip -Hardware - 14,500 14,500 14,500 5553-46235 Computer Equip -Software 750 750 750 - 15,250 15,250 15,250 MISC EXPENDITURES - 409047230 Sale of Prop A Fula 450,000 600,000 450,000 - _ - 600,000 TRANSFERS OUT 9915-49250 Transfer Out -CIP Fund - 595,000 - 130,000 9915-49250 Transfer Out- CIP Fund Carry over 630,155 - 595,000 - 760,155 FUND BALANCE RESERVES 25500 Reserve 402,597 314,881 968,447 120,921 402,597 314,881 968,447 120,921 TOTAL 2,262,880 2,505,661 2,433,597 3,087,735 239 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET FT 83,067,735 FT 0.40 FT 0.75 FT 0.05 FT ESTIMATED RESOURCES Diamond Ride Zebra printer- annual support & maint Approp Fund Balance Amount Budgeted: SGVCOG 968,447 Estimated Based on Projections 968,447 Transportation Tax (31310) Amount Budgeted: 1,038,288 Based on MTA Estimates 1,038,288 Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 1,075,000 Cost of Fares 1,075,000 Interest Revenue Amount Budgeted: 6,000 Based on Sympro Estimate 6,000 TOTAL EXPENDITURE BUDGET $2,966,814 PERSONNEL SERVICES Finance Director Desktop Support Tech Sr Office Specialist Accounting Technician Administrative Coordinator Amount Budgeted: 129,249 0.05 FT 0.05 FT 0.40 FT 0.75 FT 0.05 FT 1.30 FT 129,249 OPERATING SUPPLIES Supplies (555341200) Amount Budgeted: 1,200 Diamond Ride. -ID Cards 500 Tap Card Stock 200 Zebra Printer supplies for Diamond Ride 500 OPERATING EXPENDITURES Banking Charges (42128) Amount Budgeted: 15,000 Credit Card Charges (online transactions) 15,000 Computer Maintenance (5553-42205) Amount Budgeted: 2,100 Software Maintenance: Diamond Ride Assurel D - Annual Support 1,200 Synercard Annual Renewal (Diamond Ride) 400 Hardware Maintenance: Diamond Ride Zebra printer- annual support & maint 500 Membership & Dues (555342315) Amount Budgeted: 18,860 SGVCOG 18,860 240 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY 2016.17 Page CONTRACT SERVICES CS - Excursions (5350-45310) Amount Budgeted: 81,250 Tiny Tots 850 Seniors 16,000 Day Camp 30,000 Adult Excursions 10,000 Concerts in the Park / Movies - Shuttles 11,000 City Birthday Party - Shuttles 3,600 4th of July - Shuttles 6,500 Winter Snow Fest - Shuttle 1,600 DB4Youth 1,700 Transit Subsidy Program (5553-46533) Amount Budgeted: 268,750 Transit Subsidy for DS Residents 268,750 Transit Subsidy -Fares (5553-45535) Amount Budgeted: 1,075,000 Transit System Fares 1,075,000 CAPITAL OUTLAY Computer Equip - Hardware (5553-46230) Amount Budgeted: 14,500 Diamond Ride Zebra Printer 2,000 Diamond Ride HW Enhancements 12,500 Computer Equip - Software (5553-46235) Amount Budgeted: 750 GIS Upgrade - For Pavement Mgmnt, Signals, etc. 750 MISC EXPENDITURES Sale of Prop A Funds (4090-47230) Amount Budgeted: 600,000 Sale of Prop A 600,000 TRANSFER OUT 1 Transfer Out - CIP Fund (9915-49250) Amount Budgeted: 130,000 Battery Back Up System - 20 Units 130,000 Transfer Out - CIP Fund Carryovers (9915-49250) Amount Budgeted: 630,155 24914 Traffic Signal Infrastructure Upgrades-YR1 365,000 26316 Median Modification (DBB/Maple Hill) 50,000 24516 Traffic Signal Infrastructure Upgrades-YR1 Design 35,155 2461s Adaptive Traffic Control System 180,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 120,921 241 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 PROPOSITION C FUND FUND DESCRIPTION: FUND TYPE Special Revenue FUNCTION: Std'.N1amtlConst.:::: FUND3 The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, maintenance ortraffc safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 1,064,341 404,804 404,804 588,129 31320 Transportation Tax 825,931 847,360 850,000 861,232 36100 Interest Revenue 8,842 6,000 6,000 5,700 TOTAL 1,898,914 1,258,164 1,260,804 1,455,061 PERSONNEL SERVICES 5553-40010 Salaries 134,028 136,980 50,000 141,920 5553-40070 City Paid Benefits 973 1,768 750 1,794 5553-40080 Retirement Benefits. 22,531 24,118 13,000 26,562 5553-40083 Workers Comp Expense 2,405 2,410 800 2,463 5553-40064 Short/Long Term Disability 672 832 500 853 5553-40085 Medicare Expense 1,884 1,980 900 2,027 5553-40090 Benefit Allotment 17,651 19,773 7,000 20,818 160,144 187,861 72,950 196,437 OPERATING EXPENDITURES 5553-42205 Computer Maintenance 4,849 5,200 5,200 5;200 4,849 5,200 5,200 :5,200 PROFESSIONAL SERVICES 5510-44000 Professional Services 35,000 25,000 - 35,000 25,000 - CONTRACT SERVICES 5553-45529 Pam -Transit Dial a Cab 443,956 350,000 310,000 350,000 443,956 350,000 310,000 350,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 865,161 622,765 259,525 539,295 9915-49250 Transfer to CIP Fund carryove 363,270 865,161 622,765 259,525 902,565 FUND BALANCE RESERVES 25500 Reserve 404,804 57,338 588,129 859 404,804 57,338 588,129 859 TOTAL 1,898,914 1,258,164 1,260,804 1,455,061 242 CITY OF DIAMOND BAR Prop C - Transit Fund (113) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $1,455,061 CS - Dial -A -Cab Services (555345529) ESTIMATED RESOURCES Diamond Ride 350,000 Approp Fund Balance Amount Budgeted: 588,129 Anticipated FB 24517 Traffic Signal Infrastructure Upgrades -YR2 Construction 588,129 Transportation Tax (31320) 100,000 861,232 Based on MTA Projection 861,232 Interest Revenue Amount Budgeted: 5,700 Based on Sympro Estimates 5,700 TOTAL EXPENDITURE BUDGET 1,454,202 PERSONNEL SERVICES Amount Budgeted: 196,437 Sr. Civil Engineer (DBITS) 0.15 FTE Assistant City Manager 0.01 FTE Assistant to the City Manager 0.075 FTE Senior Management Analyst 0.01 FTE Management Analyst O.025 FTE Info Svcs Director (DBITS & Transit) 0.10 FTE Admin Coordinator 0.05 FTE Assoc Engineer (DBITS) 1.00 FTE 1.42 FTE (DBITS - Diamond Bar Intelligent Transportation System) OPERATING EXPENDITURES - Computer Maintenance (555342206) Amount Budgeted: 6,200 GIS Software (40% of Annual Maint.) 5,200 CONTRACT SERVICES Amount Budgeted: 350,000 CS - Dial -A -Cab Services (555345529) _ Diamond Ride 350,000 TRANSFERS -OUT Transfer Out -CIP(991549250) Amount Budgeted: 539,295 24517 Traffic Signal Infrastructure Upgrades -YR2 Construction 372,295 24117 Battery Backup System - 20 Units 100,000 26315 DBBBCR Intersection Enhancements (add'I approp) 67,000 Transfer Out - CIP Carryovers (991649250) 363,270 26315 DBB/BCR Intersection Enhancements 133,270 24616 Adaptive Traffic Control System 180.000 24716 Copley/GS Drive Intersection Modification 50,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 859 243 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 Moving Ahead for Progress in the 21st Century (MAP -21) FUND DESCRIPTION: The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two-year legislation has annual allocations funded primarily by the Highway Account. This fund has been established to account for the City's arterial rehabilIIation activity. TRANSFERS OUT 9915-49250 Transferto CIP Fund 613,828: 4,902,124 1,520,406 4,275,622 9915-49250 Transferto CIP Fund - Carryover 3,406,765 9915-49116 Transfer to Traffic Impr Fund Total Capital Outlay 613,828 4,902,124 1,520,406 7,682,387 FUND BALANCE RESERVES 25500 Reserve 363 363 363 363 Total Fund Balance Res. 363 363 363 363 TOTAL 61409100 4,902,487 1,520,769 7,682,750 244 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 CIP Reserve 363 363 363 363 31331 Federal -STPL Revenue - 1,088,223 527,885 225,000 31845 MAP -21 Revenue 548,845 3,813,901 699,000 - 31W SAFETEA-LU Demo Revenue 64,983 - 293,521 7,457,387 36100 Investment Earnings TOTAL 614,191 4,902,487 1,520,769 7,682,750 TRANSFERS OUT 9915-49250 Transferto CIP Fund 613,828: 4,902,124 1,520,406 4,275,622 9915-49250 Transferto CIP Fund - Carryover 3,406,765 9915-49116 Transfer to Traffic Impr Fund Total Capital Outlay 613,828 4,902,124 1,520,406 7,682,387 FUND BALANCE RESERVES 25500 Reserve 363 363 363 363 Total Fund Balance Res. 363 363 363 363 TOTAL 61409100 4,902,487 1,520,769 7,682,750 244 CITY OF DIAMOND BAR MAP 21 Fund (114) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $7,682,750 ESTIMATED RESOURCES Revenues Amount Budgeted: 7,682,387 Federal-STPL Revenues 225,000 MAP 21 7,457,387 Approp Fund Balance Amount Budgeted: 363 Estimated Based on Budget 363 TOTAL EXPENDITURE BUDGET $7,682,387 TRANSFERS OUT Transfer to CIP Fund (991549250) Amount Budgeted: 4,275,622 23316 Lemon Ave. Interchange Project (Con) (add'I approp) 4,275,622 Transfer to CIP Fund Carryovers (991549250) 3,406,765 23313 Lemon Ave. Interchange Project (ROW) 578,432 23316 Lemon Ave. Interchange Project (Con) 2,603,333 24316 Arterial Street Rehab - Zone 2 225,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 363 363 245 CITY OF DIAMOND BAR fUNDTYPE spa lal Revenue SPECIAL FUNDS BUDGET FUNCTION. : waste pngt„ FY 2016-17 - FUND P. tib INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION The Integrated Waste Management Fund was created during FY90-91, to amount for expenditures and revenues related to the activities involved! will) the Guys efforts to comply Mth AB939. Revenues recorded in rule fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. 5515-40010 FY 2014-15 FY2015-16 Fn2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 681 1, Doc 25500 Approp Fund Balance 1,148,363 1,169,525 1,169,525 1,166,351 34020 AB939 Admin Fees 511,513 512,000 535,OOD 540,000 36100 Interest Revenue 9,494 10,000 10000 12,000 TOTAL 1,669,370 1,691,525 1,714,525 1 ]08,351 PERSONNEL SERVICES 5515-40010 Saladas 224,714 268,260 268,260 282,950 5515-40020 OverTimeWages 681 1, Doc 1,000 1,000 5515-40030 PartTlme Wages - - 600 4,000 5515-40070 City Paid Benefits 2,776 3,490 3,490 3,515 5515-40080 Retirement 36,835 46,913 48,300 51,798 551540083 Workefs Comp Exp. 3,773 3201, 5,100 3,441 5515-40084 Short/Long Term Disability 1,201 1,595 1,400 1,663 5515-40OB5 Medicare 3,498 3,887 4,000 4,348 5515-40090 Benefit Allotment 32,016 38,430 37 ODD 40,818 500 Total Personnel 305,494 366,777 369,150 393,331 SUPPLIES 551541200 Operating Supplies 12,900 12,90D 17,000 551541300 Small Tools & Equipment 5,500 2,000 11,000 5515-1400 Promotional Supplies 17,172 20,000 18000 20,000 Total Supplies 17,172 38,400 $2,900 46,000 OPERATING EXPENDITURES - 551542110 Printing - 16,021 30,000 18,000 30,000 5515-42115 Advertising 600 8,000 4,000 8,000 551642120 Postage - 3200 8,000 5,500 8i D00 551542315 Membership/Dues 1,041 3,450 11500 1600 5515-42320 Publications 200 - 200 5515-42325 Meetings too 400 500 551542330 Travel -Goff B Meetings 1000 - 1,000 5515-42MO Education & Training 2,500 - 2,500 551542355 Contributions -Com. Groups 11000 1,000 Totzl Operating Exp. 20,862 54,650 29,400. 50,200 PROFESSIONAL SERVICES 5515-44000 PrMessional Services 22,512 40,000 40,000 36,000 Total Prof. Svcs, 22,512 40,000 40,000 38,000 CONTRACT SERVICES 5515-45500 CS 59,100 36,000 39,100 Total Contract Svcs. - 59,100 3B,o00 39,100 CAPITAL EXPENDITURES 551543250 Miscellaneous Equipment 624 Total Capital Exp. - - - 824 - INSURANCE EXPENSE 551547220 Insurance Expense 2,700 1,000 2,700 Total Insurance Svw. - 2700 1600 2,700 TRANSFERS OUT 9915-49001 Transfer Out General Fund 73,341 60,066 46,900 112220 9915-49166 Transfer OutUsedOil 16,021 - - 9915-49161 Transfer Out Bev Recyc Fd 44,443 133,605 60,066 46,900 112,220 FUND BALANCE RESERVES 25500 Reserve 1,169,525 1,072,532 1156,351 1024,800 Total Funtl Balance Res. 1,169,525 1 672,532 1,156,351 1,024,800 TOTAL 1 659,370 1,691,525 1,714,525 1]08,351 246 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $1,708,351 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,156,351 Estimated based on Budget 1,156,351 AB939 Admin Fees (34820) Amount Budgeted: 540,000 AB939 Admin Fees 540,000 Interest Revenue Amount Budgeted: 12,000 Interest Revenue 12,000 TOTAL EXPENDITURE BUDGET $683,551 Part Time Amount Budgeted: 393,331 Full Time 388,905 PW Director 0.15 FTE Assistant City Manager 0.20 FTE Assistant to the City Manager 0.45 FTE Sr. Mgt Analyst 0.65 FTE Management Analyst 0.25 FTE Neighborhood Improvement Officer 0.10 FTE Admin Coordinator 0.20 FTE Finance Director 0.05 FTE Senior Accountant 0.05 FTE Accounting Technician 0.05 FTE Info Systems Director 0.05 FTE Network/Systems Admin 0.05 FTE Desktop Support Tech 0.05 FTE Public Information Manager 0.10 FTE Public Information Coordinator 0.30 FTE Media Specialist 0.10 FTE 2.80 FTE Part Time 4,426 SUPPLIES Operating Supplies (5515-41200) Amount Budgeted: 17,000 Supplies for City Parks -Waste Bags 14,000 Recycled Material Content Letterhead/Envelopes/Citywide 3,000 Small Tools & Equipment (551541300) 11,000 Composting Bins -Smart Gardening 1,000 Recycling Bins New/Replacement Various City/Public Facilities - 10,000 Promotional Supplies (5515-41400) Amount Budgeted: 20,000 Storm Water Prevention Educational 20,000 AB939, AB431, AB1826 Green Business Decals/Promos Earth Day/Eco Expo 247 CITY OF DIAMOND BAR AB939 Compliance -Waste Mgt (115-5515) BUDGET DISCUSSION FY 2016-17 Page 2 - OPERATING EXPENDITURES Printing (5515-42110) Amount Budgeted: 30,000 Envirolink and Education Outreach to Increase Multi- 30,000 Family & Commercial Sector Recycling; Street Sweeping Magnets Event Flyers, Informational Guides, Recycling Signage Advertising (5515-42115) Amount Budgeted: 6,000 Multi -media campaign focusing on integrated 6,000 waste management programs and services Green Business/Compost Program/Mobile Collection Postage (551542120) Amount Budgeted: 8,000 Postage Cost 8,000 AB 1826 Outreach/Mailing Membership/Dues (551542315) Amount Budgeted: 1,000 SWANA Membership Fees 1,000 Publications (551542320) Amount Budgeted: 200 Subscriptions 200 Meetings (551542325) Amount Budgeted: 500 Meetings 500 Travel-Conf & Meetings (551542330) Amount Budgeted: 1,000 Conferences 1,000 Education & Training (551542340) Amount Budgeted: 2,500 SWANA Training/Vdorkshops 2,500 Contributions -Com. Groups (5515-42355) Amount Budgeted: 1,000 Earth Day/Eco Expo Community Events 1,000 PROFESSIONAL SERVICES Professional Services (5515-44000) Amount Budgeted: 38,000 On-call Technical Assistance/Support for Solid Waste Contract Management 30,000 AS 939 Annual Report Graphic Art Design for AB939 reaped publications and Green Business Logo 4,000 Summer Composting Classes 4,000 CONTRACT SERVICES Contract Services (5515-45500) Amount Budgeted: 39,100 Green Business Program 10,000 Mobile Collection Program 4,600 Mobile Paper Shredding/Recycling Events 2,000 Shopping Cart Retrieval Services 2,500 PLI1.1 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY 2016-17 Page Contract Services (5515-45500) (con't) Shopping Cart Retrival Services 2,500 Special Collection HHW Program (Ace Hardware) 15,000 Special Waste: Auto/Metal Recycling Program 2,500 INSURANCE EXPENSE Insurance Expense (5515-47220) Amount Budgeted: 2,700 Special Events Insurance 2,700 TRANSFERS OUT Transfer Out- General Fund (991549001) Amount Budgeted: 112,220 Street Sweeping (001-5554-45501) 97,220 Storm Drainage (001-5554-45512) 15,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,024,800 249 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 Traffic Mitigation Fund FUND DESCRIPTION: The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. 250 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Reserve 742,828 1,330,925 1,330,925 1,431,427 34562 Business License - SBI 186 1,284 - - 34660 Traffic Mitigation Fees - Eng 328,690 127,681 67,681 168,562 36100 I nvestment Earnings 8,151 8,000 8,000 5,000 39001 Transfer In - General Fund 251,767 300,000 TOTAL 1,332,720 1,466,606 1,706,606 1,604,989 PROFESSIONAL SERVICES 5510-44000 Professional Svcs 1,795 16,464 Total Professional Svcs 1,795 16,464 - TRANSFERS OUT 9915-49001 Transfer Out to General Fund - 110,165 110,165 - 9915-09250 Transfer to CIP Fund - 1,082,035 165,014 221,000 9915A9250 Transferto CIP Fund - Carryovers 875,281 Total Transfers - 1,192,200 275,179 1,096,281 FUND BALANCE RESERVES 25500 Reserve 1,330,925 257,942 1,431,427 508,708 Total Fund Balance Res. 1,330,925 257,942 1,431,427 508,708 TOTAL 1,332,720 1,466,606 1,706,606 1,604,989 250 CITY OF DIAMOND BAR Traffic Mitigation Fd (116) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $1,604,989 01416 Residential and Collector St Rehab -Area 4 (unrestr funds) 385,116 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) (unrestr) 133,175 ESTIMATED RESOURCES 50,000 26315 DBB/BCR Intersection Enhancements (restricted funds) Approp Fund Balance Amount Budgeted: 1,431,427 Restricted Fund Balance 58,260 379,895 Unrestricted Fund Balance 1,051,532 Traffic Mitigation Fees (34660) Amount Budgeted: 168,562 Traffic Mitigation Fees (TR 63623-Southpointe) 168,562 Interest Income (36100) Amount Budgeted: 5,000 Interest Income 5,000 Transfer In from General Fund Amount Budgeted: - TOTAL EXPENDITURE BUDGET 81,096,281 PROFESSIONAL SERVICES Professional Services Amount Budgeted: - TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 221,000 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) (unrestr) 111,000 24017 Traffic Signal Infrastructure Upgrades -YR 3 Design (unrestr funds) 110,000 Transfer to CIP Fund - Carryovers (9915-49250) Amount Budgeted: 875,281 01416 Residential and Collector St Rehab -Area 4 (unrestr funds) 385,116 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) (unrestr) 133,175 26316 Median Modification (DBB/Maple Hill) (unrestr funds) 50,000 26315 DBB/BCR Intersection Enhancements (restricted funds) 154,730 26315 DBB/BCR Intersection Enhancements (unrestricted funds) 94,000 24716 Copley/Golden Springs Drive Intersection Mod (restricted funds) 58,260 FUND BALANCE RESERVES Fund Balance Reserves Amount Budgeted: 508,708 Restricted 335,467 Unrestricted 173,241 251 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 Sewer Mitigation Fund FUND DESCRIPTION: FUND TYPE: . ,Special Revenue FUNCTION: Sfreet/Paths Impr FUND If 17 This fund is being established in FY 14-15 as a result of Developer Impacts to existing sewer facili ies in the City. The fund will be used to account for funds which have been received from development projects and designated by the City Council for sewer facility mitigationrimprovement projects. FY 2014-16 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Reserve - 108,250 108,250 109,000 34668 Sewer Fees 107,520 - - - 36100 Investment Earnings 730 1,000 750 - TOTAL 108,250 109,250 109,000 109,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - 108,020 - - 9915-49250 Transfer to CIP Fund - Canyover 109,000 Total Capital Outlay - 108,020 - 109,000 FUND BALANCE RESERVES 25500 Reserve 108,250 1,230 109,000 Total Fund Balance Res. 108,250 1,230 109,000 - TOTAL 108,250 109,250 109,000 109,000 252 CITY OF DIAMOND BAR Sewer Mitigation Fund (117) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $109,000 ESTIMATED RESOURCES Revenues Amount Budgeted: Sewer Fees Approp Fund Balance Amount Budgeted: 109,000 Estimated Based on Budget 109,000 TOTAL EXPENDITURE BUDGET $109,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 109,000 None Transfer to CIP Fund Carryovers (9915-49250) 26116 Sewer System Master Plan 109,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 253 CITY OF DIAMOND BAR IF . U . t . 4 D TYPE , Special Revertte SPECIAL FUNDS BUDGET 29,367 220,000 120,000 FY 2016-17 9915-49250 Transfer to CIP Fund - Carryover 100,000 AIR QUALITY IMPROVEMENT FUND 29,367 220,000 120,000 219,705 FUND BALANCE RESERVES FUND DESCRIPTION: 25600 Reserve 207,205 This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. 153,505 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 135,914 207,205 207,205 153,506 31810 Pollution Reduction Fees 69,976 65,000 65,000 65,000 36100 Interest Revenue 1,016 1,750 1,300 1,200 39001 Transfer In - GF 28,526 - TOTAL 235,432 273,955 273,505 219,705 CAPITAL OUTLAY 6098-46235 Computer Equip -Software (1,140) Total Capital Outlay (1,140) TRANSFERS OUT 9915-49250 Transfer to CIP Fund 29,367 220,000 120,000 119,705 9915-49250 Transfer to CIP Fund - Carryover 100,000 Total Transfers Out 29,367 220,000 120,000 219,705 FUND BALANCE RESERVES 25600 Reserve 207,205 53,956 153,505 Total Fund Balance Res. 207,205 53,955 153,505 TOTAL 206T065 273,955 273,505 219,705 254 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $219,705 Transfer to CIP Fund (9915-49250) Amount Budgeted: 119,705 ESTIMATED RESOURCES 119,705 Approp Fund Balance Amount Budgeted: 153,505 Projected 153,505 24516 Traffic Signal Infrastructure Upgrades -YR 2 50,000 Pollution Reduction Fees (31810) Amount Budgeted: 65,000 Based on history 65,000 Interest Revenue Amount Budgeted: 1,200 Based on Sympro Estimate 1,200 TOTAL EXPENDITURE BUDGET $219,705 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 119,705 #### Traffic Signal Infrastructure Upgrades -YR3 119,705 Transfer to CIP Fund Carryovers (9915-49250) Amount Budgeted: 100,000 24914 Traffic Signal Infrastructure Upgrades -YR 1 5,000 24516 Traffic Signal Infrastructure Upgrades -YR 2 50,000 22316 Neighborhood Traffic Management Program 45,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 255 CITY OF DIAMOND BAR IFUNPTYPE, 'Special.46iartu.0::: SPECIAL FUNDS BUDGET JFUNCTION:, Stree I ttPathM I 91 P.: . FY 2016-17 rt1N6 n: 119 SB 821 FUND - Bike and Pedestrian Paths (TDA) FUND DESCRIPTION: The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via SB821 This fund has been established to account for transactions related to the receipt and expenditure of these funds. TRANSFERS OUT 9915-49250 Transfer to Cl P Fund 130,021 130,021 - 9915-49250 Transfer to CIP Fund - Carryov 36,901 Total Transfers Out 130,021 130,021 36,901 FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 130,021 130,021 36,901 256 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Reserve - - - - 31880 SB821 Revenue -Current Yr - 36,053 35,943 36,901 31880 SB821 Revenue -Reserves - 93,718 93,718 - 36100 Investment Earnings - 250 360 - TOTAL - 130,021 130,021 36,901 TRANSFERS OUT 9915-49250 Transfer to Cl P Fund 130,021 130,021 - 9915-49250 Transfer to CIP Fund - Carryov 36,901 Total Transfers Out 130,021 130,021 36,901 FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 130,021 130,021 36,901 256 CITY OF DIAMOND BAR SB 821 Fund (119) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $36,901 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: - Estimated Based on Budget - - SB821 Revenue -Current Yr (31880) 36,901 Based on MTA Estimates 36,901 SB821 Revenue -Reserves (31880) Interest Revenue (36100) Amount Budgeted: Interest Revenue TOTAL EXPENDITURE BUDGET 36,901 TRANSFERS OUT Transfer to CIP Fund -(9915-49250) - None Transfer to CIP Fund - Carryover (9915-49250) Amount Budgeted: 36,901 2a 14 Moming Canyon Parkway Improvements 36,901 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: (reserved for project carryover) - 257 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 MTA Grants Fund FUND DESCRIPTION: The Los Angeles County Metropolitan Transportation Authority (Metro) Call for Projects allocates discretionary transportation capital funds for regionally signfcant projects proposed by local jurisdictions, Caltrans, and other public agencies. The Call is a competitive grant process that is typicaly held biannually in odd -numbered years. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Reserve - - - - 31332 MTA Grant Revenue 98,231 2,361,266 123,071 3,517,094 36100 Investment Earnings 174 - - TOTAL 98,405 2,361,266 123,071 3,517,094 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 98,405 2,366,261 123,071 1,273,904 9915-49250 Transfer to CIP Fund - Carryover 2,243,190 Total Capital Outlay 98,405 2,366,261 123,071 3,517,094 FUND BALANCE RESERVES 25500 - Reserve - (4,995) - Total Fund Balance Res. - (4,995) - - TOTAL 98,405.00 2,361,266 123,071 3,517,094 ('W:1 CITY OF DIAMOND BAR MTA Grants Fund (120) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $3,517,094 ESTIMATED RESOURCES Revenues - Amount Budgeted: 3,517,094 MTA Grant 3,517,094 Approp Fund Balance Amount Budgeted: Estimated Based on Budget TOTAL EXPENDITURE BUDGET $3,517,094 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 1,273,904 23316 Lemon Ave Interchange (CON) (add'I appropriation) 1,273,904 Transfer to CIP Fund Carryovers (991549250) 2,243,190 23313 Lemon Ave Interchange (ROW) 228,524 23316 Lemon Ave Interchange (CON) 614,666 24616 Adaptive Traffic Control System 1,400,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 259 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 WASTE HAULER FUND FUND DESCRIPTION: The Waste Hauler Fund is new in FY 2013-14. These funds are received from the City's Waste Hauler in order to mitigate damage to City streets by large trash trucks. Previously these funds were recognized in the General Fund. TRANSFERS OUT 9915-49250 Transfer to CIP Fund FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 9915-49250 Transfer to CIP Fund - Carryover Actual Adjusted Projected Adopted ESTIMATED RESOURCES 101,138 246,201 172,173 202,023 25500 Fund Balance Reserve 101,380 122,978 122,978 75,533 34662 Solid Waste Impact Fees 122,173 124,028 123,728 125,490 36100 Investment Earnings 563 1,000 1,000 1,000 TOTAL 224,116 248,006 247,706 202,023 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 101,138 246,201 172,173 127,995 9915-49250 Transfer to CIP Fund - Carryover - 74,028 Total Capital Outlay 101,138 246,201 172,173 202,023 FUND BALANCE RESERVES 25500 Reserve 122,978 1,805 75,533 - Total Fund Balance Res. 122,978 1,805 75,533 - TOTAL 224,116 248,006 247,706 202,023 em CITY OF DIAMOND BAR WASTE HAULER FUND (121) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $202,023 ESTIMATED RESOURCES Fund Balance Reserve (25500) Based on Projections Amount Budgeted: 75,533 75,533 Waste Hauler Fees (34662) Amount Budgeted: 125,490 Solid Waste Impact Fees 125,490 Interest Revenue (36100) Based on Sympro Estimate Amount Budgeted: 1,000 TOTAL EXPENDITURE BUDGET 202,023 1,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 127,995 01417 Residential & Collector Street Rehab Area 5 127,995 Transfer to CIP Fund - Carryovers (9915-49250) 01416 Residential & Collector Street Rehab Area 4 74,028 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 4.1 74,028 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 PARK FEES FUND (QUIMBY) FUND DESCRIPTION: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve - - - 746,560 34555 Quimby Fees - - 746,560 - 36100 Interest Revenue 2,500 TOTAL - - 746,560 749,060 TRANSFERS OUT 9915-49250 Transfer Out-CIP 9915-49250 Transfer Out - CIP carryovers Total Capital Outlay 414,607 FUND BALANCE RESERVE 25500 Fund Balance Reserve 746560 334,453 Total Fund Balance Reserv[ - - 745,560 334,453 TOTAL - - 746560 749,060 `4.*a CITY OF DIAMOND BAR PARK FEES FUND (QUIMBY) FY 2016-17 TOTAL RESOURCE BUDGET 749,060 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 746,560 746,560 Quimby Fees (34555) Amount Budgeted: - Interest Revenue (36100) Amount Budgeted: 2,500 2,500 TOTAL EXPENDITURE BUDGET 414,607 TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: 414,607 25215 Swing Set at Longview Park North (new funding source) 43,438 25116 Construct Longview Park South Impr (new funding source) 235,169 25217 Design/Construct Peterson Park Play Equip/Surface 100,000 25417 Design Small Bridge at Sycamore Canyon Park 36,000 Transfers Out - CIP Fund (49250) - Carryovers None FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 334,453 334,453 V4*1 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 PROP A -SAFE PARKSFUND FUND 7yPF i? Special Revenue FUNCTION Park Improvement FUND M. 123 - FUND DESCRIPTION: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan and the construction of improvements at Stardust Park. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES Transfer to Gen Fund 98,357 40,910 25500 Approp Fund Balance (50,454) (81,564) (81,564) 9,892 31815 Prop A -Safe Nghbrhd Pks 361,679 107,000 164,935 345,900 36100 Investment Earnings - 294,432 - TOTAL 311,225 25,436 83,371 355,792 TRANSFERS OUT 9915-49001 Transfer to Gen Fund 98,357 40,910 43,479 40,900 9915-49141 Transfer to LLAD 41 - 5,000 - 5,000 9915-49250 Transfer to CIP Fund 294,432 - 30,000 300,000 Total Transfers Out 392,789 45,910 73,479 345,900 FUND BALANCE RESERVES 25500 Reserve (81,564) (20,474) 9,892 9,892 Total Fund Balance Res. (81,564) (20,474) 9,892 9,892 TOTAL 311,225 25,436 83,371 355,792 264 CITY OF DIAMOND BAR PROP A SAFE NBRHD PIKS FUND (123) FY 2016-17 TOTAL RESOURCE BUDGET $355,792 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 9,892 9,892 Prop A -Safe Nghbrhd Pks (31015) Amount Budgeted: 345,900 - Unrestricted Funds Restricted Funds 345,900 TOTAL EXPENDITURE BUDGET 345,900 TRANSFERS OUT Transfer to Gen Fund (49001) Amount Budgeted: 40,900 Youth Master Plan Implementation 5,900 Landscape Maintenance 35,000 Transfer to LLAD 41 (49141) Amount Budgeted: 5,000 LLAD 41 5,000 Amount Budgeted: 300,000 Transfer to CIP Fund (9915-49250) 25016 Construct Improvements at Stardust Park (new funding source) 300,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 9,892 9,892 d& FUND DESCRIPTION The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. TRANSFERS OUT 9915-49250 Transfer to CIP Fund FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 9915-49250 Transfer to CIP Fund - Carryover Actual Adjusted Projected Proposed ESTIMATED RESOURCES 84,831 192,332 80,748 137,409 25500 Approp Fund Balance 76,171 241,504 241,504 797,370 39001 Transfer In - General Fund 250,000 215,400 634,614 - 36100 Interest Revenue 164 2,000 2,000 2,000 TOTAL 326,335 458,904 878,118 _ 799,370 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 84,831 192,332 80,748 25,000 9915-49250 Transfer to CIP Fund - Carryover 112,409 Total Transfers Out 84,831 192,332 80,748 137,409 FUND BALANCE RESERVES 25500 Reserve -Restricted 241,504 266,572 797,370 661,961 Total Fund Balance Res. 241,504 266,572 797,370 661,961 TOTAL 326,335 458,904 878,118 799,370 CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $799,370 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 797,370 Estimated Based on Actual Exp. 797,370 Transfer In - General Fund (39001) Amount Budgeted: - Transfer In - General Fund - Interest Revenue (36100) Amount Budgeted: 2,000 Based on Experience - 2,000 TOTAL EXPENDITURE BUDGET $137,409 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: 25,000 25517 Design Canyon Loop Trail 2.5,000 Transfer to CIP Fund - Carryovers (49250) Amount Budgeted: 112,409 25414 Design of Heritage Park & Comm Center 34,324 25514 Construct Steep Canyon Trail Connector 5,491 25516 Construct Pantera Park Trail 72,594 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 661,961 YI.&I CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: The City receives an annual COBS allotment from the federal government via. the Community Development Commission The purpose of this grant is to fund approvedcommunity development programs and projects benefiting low and moderate income citizens. PERSONNEL SERVICES 5350-40010 Salaries 5350-40020 Over -time Wages 5350-40070 City Paid Benefits 5350-40080 Retirement 5350-40083 Worker's Comp. Exp. - 5350 -40084 ShorVLong Term Disability 535040085 Medicare 5350-40090 Benefit Allotment Total Personnel SUPPLIES 5215-41200 Operating Supplies Total Supplies OPERATING EXPENDITURES 5215-42115 Advertising 5215-42355 Contributions -Com Groups Total Operating Exp, 5215-44000 Professional Services Total Prof. Svcs, TRANSFERS OUT 9915-49250 Transferto CIP Fund Total Transfers Out CDBG Carry Over TOTAL 5,361 6;702 10,214 9,068 227 - 168 1,202 134 41 97 1,870 5,588 10,214 10,214 9,068 2,058 2,200 2,200 2,400 2,058 2,200 2,200 2,400 9,900 10,313 10,313 10,016 9,900 10,313 10,313 10,016 103,781 105,794 100,000 108,329 103,781 105,794 100,000 108,329 159,363 161,313 25,965 136,301 159,363 161,313 25,965 136,301 134,035 72,017 280,690 289,841 282,727 338,131 268 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 31630 CDBG Revenue -Carry Over - 3 7 7 134,035 31630 CDBG Revenue 280;694 289,834 282,720 204,096 36700 Bond Proceeds TOTAL - 280,697 289,841 282,727 338,131 PERSONNEL SERVICES 5350-40010 Salaries 5350-40020 Over -time Wages 5350-40070 City Paid Benefits 5350-40080 Retirement 5350-40083 Worker's Comp. Exp. - 5350 -40084 ShorVLong Term Disability 535040085 Medicare 5350-40090 Benefit Allotment Total Personnel SUPPLIES 5215-41200 Operating Supplies Total Supplies OPERATING EXPENDITURES 5215-42115 Advertising 5215-42355 Contributions -Com Groups Total Operating Exp, 5215-44000 Professional Services Total Prof. Svcs, TRANSFERS OUT 9915-49250 Transferto CIP Fund Total Transfers Out CDBG Carry Over TOTAL 5,361 6;702 10,214 9,068 227 - 168 1,202 134 41 97 1,870 5,588 10,214 10,214 9,068 2,058 2,200 2,200 2,400 2,058 2,200 2,200 2,400 9,900 10,313 10,313 10,016 9,900 10,313 10,313 10,016 103,781 105,794 100,000 108,329 103,781 105,794 100,000 108,329 159,363 161,313 25,965 136,301 159,363 161,313 25,965 136,301 134,035 72,017 280,690 289,841 282,727 338,131 268 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $338,131 ESTIMATED RESOURCES CDBG Revenue -Carry Over (31630) Amount Budgeted: 134,035 CDBG Revenue (31630) Amount Budgeted: 204,096 Based on CDC awarded amount 204,096 TOTAL EXPENDITURE BUDGET $266,114 PERSONNEL SERVICES Amount Budgeted: 9,068 Senior Program: Com Svcs- Coordinator(D969D4-16) 0,18 FTE 9,068 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2400 City Senior Program (D96904-16) 2,400 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: - Public Hearing Notices - Contributions -Com Groups (42355) Amount Budgeted: 10,016 YMCA Childcare & Day Camp (600873-16) 10,016 Senior Club Support (D96904-16) - PROFESSIONAL SERVICES Amount Budgeted: 108,329 Professional Services (44000) Senior Program Liability Insurance Premiums -(096904-16) 5,900 Contract Admin- Senior Programming (D96904-16) 1,629 Contract Admin- YMCA Child.. (600873-16) 1,500 Home Improvement Loan Pgm (600503-16) 80,000 HIP Consultanting Svcs (600503-16) 20,000 TRANSFERS -OUT Amount Budgeted: 136,301 Transfer Out -CIP(9915.49250) ADA Improv at Syc Cyn-BridgeNValkway(601781-16) 65,370 Contract Admin - Bridge& Walkway (601719-16) 8,913 Transfer Out -CIP Carry Over (9915-49250) ADA Improv -Star DusHLongview Mini Park -(601721-15) 53,976 Contract Admin - Dust& Longview Mini Park (601721-15) 8,042 NE FUND DESCRIPTION The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to 500 Project Sister, and transfer to the General Fund to fund the City's contracted Law Enforcement Technician. 500 FY 2014-15 FY 2015.16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES PROFESSIONAL SERVICES 25500 Fund Balance Reserve 104,671 140,351 140,351 160,801 31855 Public Safety Grant - State 106,230 - 100,000 115,000 100,000 36100 Interest Revenue 1,271 1,400 1,400 1,500 TOTAL 212,172 241,751 256,751 262,301 SUPPLIES 441141200 Operating Supplies OPERATING EXPENDITURES 441142200 Equipment Maintenance 85 500 250 500 Total Operating Exp. 85 500 250 -500 PROFESSIONAL SERVICES 441144000 Professional Svcs 4,900 5,000 4,700 _ 4,700 Total Professional Svcs 4,900 5,000 4,700 4,700 CAPITAL OUTLAY 4411-46250 Mise Equipment 1,348 5,000 3,000 5,000 Total Capital Outlay 1,348 5,000 3,000 5,000 TRANSFER -OUT 9915-49001 Transfer Out -General Fund 65,488 102,186 88,000 92,935 65,488 102,186 88,000 92,935 FUND BALANCE RESERVE 25500 Fund Balance Reserve 140,351 128,065 160,801 158,166 Total Fund Balance Reserve 140,351 128,065 160;801 158,166 TOTAL 212,172 241,751 256,751 262,301 270 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $262,301 ESTIMATED RESOURCES Public Safety Grant - State (31855) Amount Budgeted: 100,000 Assumed State will continue to fund. 100,000 1,000 Interest Revenue (36100) Amount Budgeted: 1,500 Based on Sympro Estimate 1,500 Equipment Maintenance (42200) Amount Budgeted: Fund Balance Reserve Amount Budgeted: 160,801 Estimated based on projections 160,801 TOTAL EXPENDITURE BUDGET $104,135 OPERATING EXPENDITURES Operating Supplies (41200) Amount Budgeted: 1,000 Misc Supplies 1,000 Equipment Maintenance (42200) Amount Budgeted: 500 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,700 Project Sister 4,700 - At Risk Youth Counseling CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 5,000 Miscellaneous Equipment 5,000 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 92,935 Law Enf Tech 90,435 Fingerprinting Program 2,500 FUND BALANCE RESERVES Amount Budgeted: 158,166 271 FUND DESCRIPTION During FY1999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve 36,076 31,578 31,578 26,978 31857 CA Law Enf Equip Pgm - - - - 36100 Interest Revenue 301 400 400 200 TOTAL 36,377 31,978 31,978 27,178 CAPITAL OUTLAY 4411-46250 Misc Equipment 4,799 10,000 5,000 10,000 Total Capital Outlay 4,799 10,000 5,000 10,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 31,578 21,978 26,978 17,178 Total Fund Balance Reserve 31,578 21,978 26,978 17,178 TOTAL 36,377 31,978 31,978 27,178 272 CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $27,178 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 26,978 Estimated Based on Projectors 26,978 CA Law Enf Equip Pgm Amount Budgeted: - Interest Revenue (36100) Amount Budgeted: 200 200 TOTAL EXPENDITURE BUDGET $10,000 CONTRACT SERVICES Amount Budgeted: - CS -Sheriff Department (45401) - CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 10,000 High Technology Equipment Requested by Sheriffs Dept. 10,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 17,178 273 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 PEG FEES FUND FUND DESCRIPTION: Public, Educational and Governmental (PEG) fees totaling 1% of gross revenues are remitted to the City by all video service providers with a valid state franchise. In accordance with federal law, PEG fees may be used only for capital expenditures related to the City's operations of its PEG channels. Capital expenditures include equipment, and related labor, software, training and associated warranty costs. Repairs are not considered capital expenditures. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve - - 94,316 94,316 120,316 31215 PEG Fees 122,385 100,000 100,000 100,000 36100 Interest Revenue 325 1,000 1,000 1,500 39001 Transfers In - General Fund 20,397 TOTAL 143,107 195,316 195,316 221,816 CAPITAL EXPENDITURES 46250 Miscellaneous Equipment 48,791 102,500 75,000 85,000 Total Capital Outlay 48,791 102,500 75,000 85,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 94,316 92,816 120,316 136,816 Total Fund Balance Reserve 94,316 92,816 120,316 136,816 TOTAL 143,107 195,316 195,316 221,816 274 CITY OF DIAMOND BAR PEG FEES FUND FY 2016-17 TOTAL RESOURCE BUDGET 221,816 Misc. Capital Outlay (46250) Amount Budgeted: 85,000 ESTIMATED RESOURCES 35,000 Approp Fund Balance Amount Budgeted: 120,316 Additional Storage for Broadcast Room 120,316 Video Production Equip for Gov't Channel Frog Partnership 15,000 PEG Fees (31215) Amount Budgeted: 100,000 PEG Fees 100,000 Interest Revenue (36100) Amount Budgeted: 1,500 Based on Sympro Estimate 1,500 TOTAL EXPENDITURE BUDGET 85,000 CAPITAL OUTLAY Misc. Capital Outlay (46250) Amount Budgeted: 85,000 Camera & Lighting Equipment 35,000 Reconfiguration to Tightrope System 25,000 Additional Storage for Broadcast Room 10,000 Video Production Equip for Gov't Channel Frog Partnership 15,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 136,816 136,816 275 CITY OF DIAMOND BAR FIMIJTYPE: Special RMW8 SPECIAL FUNDS BUDGET FUNCTION: --Landscape FY 2016-17 Fuaii #: 1381'.: LANDSCAPE MAINTENANCE - DIST #38 FUND - FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. OPERATING EXPENDITURES 5538-42115 Advertising 2,180 FY 2014-16 FY 2015-16 FY 2016-16 FY 2016-17 134,423 132,668 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 16,200 Total Operating Exp. 148,157 153,868 25500 Approp Fund Balance - - - - 30300 Prop Tx -Sp Assessment 264,768 268,305 268,305 268,000 36950 Cost Reimbursement - 539,465 539,465 - 39001 Transfer in - General Fund 33,679 204,154 131,193 113,453 191,612 TOTAL 298,447 1,011,924 938,963 381,453 PERSONNEL SERVICES Total Contract Svcs. 146,563 278,300 40010 Salaries - 24,438 25,325 25,607 40020 Over Time Wages - 200 200 200 40070 City Paid Benefits - 315 275 311 40080 Retirement - 4,300 4,595 4,625 40083 Worker's Comp. Exp. - 719 760 730 40084 Shorl/Long Term Disability - 146 145 148 40085 Medicare - 452 370 457 40090 Benefit Allotment 3,582 3,640 3,732 TOTAL PERSONNEL - 34,152 35,310 35,811 OPERATING EXPENDITURES 5538-42115 Advertising 2,180 5,000 5,000 5,000 5538-42126 Utilities 134,423 132,668 110,000 132,000 5538-42210 Maint. of Grounds/Bldgs 11,554 16,200 12,000 16,200 Total Operating Exp. 148,157 153,868 127,000 153,200 PROFESSIONAL SERVICES 5538-44000 Professional Services 3,727 6,139 5,500 5,500 Total Prof. Svcs. 3,727 6,139 5,500 5,500 CONTRACT SERVICES 5538-45500 Contract Services 146,563 191,612 145,000 186,942 5538-45509 Tree Maintenance 86,688 86,688 Total Contract Svcs. 146,563 278,300 231,688 186,942 CAPITAL IMPROVEMENTS 5538-46410 Capital Projects - 539,465 539.465 - Total Capital Imprvmnts - 539,465 539,465 - FUND BALANCE RESERVES 25500 Reserve 0 Total Fund Balance Res. - - - 0 TOTAL 298 ffi 1,011,924 938,963 381,453 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $381,453 ESTIMATED RESOURCES Amount Budgeted: Approp Fund Balance (25500) Amount Budgeted: - Actual Fund Balance - Prop Tx -Sp Assessment (30300) Amount Budgeted: 268,000 Property Tax 268,000 Parks & Maintenance Inspector 0.05 FTE Transfer In - General Fd (39001) Amount Budgeted: 113,453 To Cover Deficit - to be repaid to Gen Fd 113,453 TOTAL EXPENDITURE BUDGET 381,453 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 35,811 Full Time Parks & Maintenance Superintendent 0.20 FTE Parks & Maintenance Inspector 0.05 FTE 0.25 FTE OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices 5,000 Utilities (42126) Amount Budgeted: 132,000 Water 124,000 Edison (5.0% increase per SCE) 8,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 16,200 As -needed Maintenance 15,000 Weed Removal by LA County Ag (DBBIvd south of Sunset Xing) 1,200 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 5,500 Assessment Engineer 5,500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 186,942 Contract Maintenance (Excel Landscape Maintenance -- No CPI) 135,942 Install Efficient Emitters & Rehab bare areas in Medians 50,000 Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy 1,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 0 277 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: - The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 2014-15 FY 2015-16 FY 201516 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance - - - 22,245 30300 Prop Tx -Sp Assessment 162,839 295,236 295,000 295,000 39001 Transfer In - General Fund 83,076 3,546 TOTAL 245,915 298,782 295.,000 317,245 PERSONNEL SERVICES 40010 Salaries 40020 Over Time Wages 40070 City Paid Benefits 40080 Retirement. 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 410 TOTAL PERSONNEL OPERATING EXPENDITURES 5539-42115 Advertising 5539-42126 Utilities 5539-42210 Maint. of Grounds/Bldgs Total Operating Exp. PROFESSIONAL SERVICES 5539-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5539-45500 Contract Services 5539-45509 Tree Maintenance 5539-45519 Weed Abatement Total Contract Svcs. - 13,878 14,450 14,553 - 200 200 200 - 126 155 125 - 2,453 2,300 2,639 - 410 435 417 - 83 80 85 - $02 300 305 2,142 2,000 2;232 - 19,594 19,920 20,555 2,515 5,000 3,000 5,000 76,199 72,300 60,000 72,300 5,967 17,100 13,750 24,100 84,681 94,400 76,750 101,400 3,930 14,612 14,600 5,500 3,930 14,612 14,600 5,500 139,331 139,332 139,330 139,332 3,974 5,155 5,155 5,315 13,999. 17,000 17,000 17,000 157,304 161,487 161,485 161,647 FUND. BALANCE RESERVES 25500 Reserve- Future Capital Imp 8,689 22,245 28,143 Total Fund Balance Res. - 8,689 22,245 28,143 TOTAL 245,915 279,188 276,09-0-317 245 278 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $317,245 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 22,245 Estimated Based on Projections 22,245 20,555 Prop Tx -Sp Assessment (30300) Amount Budgeted: 295,000 Property Tax 295,000 Parks & Maintenance Superintendent 0.10 FTE Transfer In - General Ed (39001) Amount Budgeted: - To Cover Deficit - to be repaid to Gen Fd - TOTAL EXPENDITURE BUDGET $289,102 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 20,555 Full Time Parks & Maintenance Superintendent 0.10 FTE Parks & Maintenance Inspector 0.05 FTE 0.15 FTE OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices 5,000 Utilities (42126) Amount Budgeted: 72,300 Water 67,000 Edison (5.0 % increase per SCE) 5,300 Maint. of GroundslBidgs (42210) Amount Budgeted: 24,100 As -needed Maintenance 10,000 Tot Lot Repairs at Longview North 7,600 Replace torn sails over Tot Lot 4,000 Fire Ant Eradication at Five Mini -Parks 2,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 5,500 Assessment Engineer 5,500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 139,332 Contract Maint - Excel Landscape Maintenance (No CPI) 139,332 CS - Tree Maintenance (45509) Amount Budgeted: 5,315 Tree Maintenance LLAD #39 Slopes (4 man crew - $26,57515 yrs) 5,315 Weed Abatement (45519) Amount Budgeted: 17,000 Weed Abatement 17,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 28,143 FUND DESCRIPTION The City is responsible for the operations of the LLAD #41. This district was set up in accordance Salaries with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive 12,453 a special assessment on their property taxes. This fund is to account for the cost of the operations - 100 of this special district. ' 100 40070 City Paid Benefits FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 149 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 2,000 2,247 25500 Approp Fund Balance - - - - 30300 Prop Tx -Sp Assessment 122,500 120,857 120,000 121,000 39001 Transfer in - General Fund 80,659 99,248 43,400 83,094 39123 Transfer in -PropA - 5,000 5,000 5,000 TOTAL 203,159 225,105 168,400 209,094 PERSONNEL SERVICES 40010 Salaries - 11,874 12,400 12,453 40020 Over Time Wages - 100 100 100 40070 City Paid Benefits - 151 150 149 40080 Retirement - 2,089 2,000 2,247 40083 Worker's Comp. Exp. - 349 370 355 40084 Short/Long Term Disability - 71 70 72 40085 Medicare - 273 270 276 40090 Benefit Allotment 1,721 1,700 1,793 5,500 TOTAL PERSONNEL - 16,628 17,060 17,445 OPERATING EXPENDITURES 5541-42115 Advertising 2,515 5,000 5,000 5,000 5541-42126 Utilities 51,215 48,600 40,000 49,724 5541-42210 Maint. of Grounds/Bldgs 13,944 17,000 10,000 17,000 107,700 Total Operating Exp. 67,674 70,600 55,000 71,724 PROFESSIONAL SERVICES 25500 Reserve - Future Capital Imp - 100 - 5541-44000 Professional Services 3,930 6,337 5,700 5,500 Total Prof. Svcs. 3,930 6,337 5,700 5,500 CONTRACT SERVICES 5541-45500 Contract Services 49,726 49,800 49,800 49,800 5541-45509 Tree Maintenance 43,620 17,900 17,900 - 18,425 5541-45519 CS-Weed/Pest Abatement 38,209 63,740 40,000 46,200 Total Contract Svcs. 131,555 131,440 107,700 114,425 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp - 100 - (0) Total Fund Balance Res. - 100 - (0) TOTAL 203,159 208,477 168,400 209,094 ME CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $209,094 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: Prop Tx -Sp Assessment (30300) Amount Budgeted: 121,000 Property Tax 121,000 Transfers In Amount Budgeted: 88,094 General Fund 53,094 Prop A SP Fund 123 5,000 TOTAL EXPENDITURE BUDGET $209,094. PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 17,445 Full Time Parks & Maintenance Supenmendenl 0.10 FTE - Parks & Maintenance Inspector 0.02 FTE 0.12 FTE OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices 5,000 Utilities (42126) Amount Budgeted: 49,724 Water 46,300 Edison (5.0% increase per SCE) 3,424 Mamt. of Grounds/Bldgs (42210) Amount Budgeted: 17,000 As -needed Maintenance 7,000 Poison Oak Removal 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 5,500 Assessment Engineer 5,500 CONTRACT SERVICES Contract Services (4660D) Amount Budgeted: 49,800 Contract Maintenance: Excel Landscape Maint (No CPI) 49,800 CS -Tree Maintenance (45509) Amount Budgeted: 18,425 LLAD #41 Slopes (4 man crew- $63,783/5 yrs) 12,754 Remove Dead Alders/Eucs @ Pathfinder Slope (4 man - $28,353/5yrs). 5,671 CS-Weed/Pest Abatement (46619) Amount Budgeted; 46,200 L.A. County Ag 21,200 Fire Brushing by Goats 20,000 Fire Brushing hand work by CCC 5,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: (0) 281 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 USED OIL BLOCK GRANT FUND FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers the annual Used Oil Payment Program (OPP) grant program to provide cities with the opportunity to offer used oil recycling and disposal programs. :0773;7i 1IiC1=:l9ga-1I1I 7X-9 5516-41200 Operating Supplies - FY 2014-15 FY 2016-16 FY 2015-16 FY 2016-17 - - Actual Adjusted Projected Proposed ESTIMATED RESOURCES 2,000 1,200 5516-42115 Advertising 13,430 25500 Approp Fund Balance - 14,525 14,525 19,325 31870 Used Motor Oil Block Grant 15,753 16,021 15,700 15,700 36100 Interest Revenue 88 100 100 100 39115 Transfer in - Waste Mgmt 16,021 2,000 500 Total Prof. Svcs. - TOTAL 31,862 30,646 30,325 35,125 :0773;7i 1IiC1=:l9ga-1I1I 7X-9 5516-41200 Operating Supplies - - - 3,000 5516-42115 Small Tools and Equipment - - - 6,000 5516-42110 Printing 1,979 3,000 2,000 1,200 5516-42115 Advertising 13,430 8,021 5,000 4,300 5516-42120 Postage 800 1,000 300 Total Operating Exp. 16,209 12,021 7,000 14,800 PROFESSIONAL SERVICES 5516-44000 Professional Services 2,000 2,000 500 Total Prof. Svcs. - 2,000 2,000 500 CONTRACT SERVICES 5516-45500 Contract Services 1,128 2,000 2,000 1,000 Total Contract Svcs. 1,128 2,000 2,000 1,000 FUND BALANCE RESERVES 25500 Reserve 14,525 14,625 19,325 18,825 Total Fund Balance Res. 14,525 14,625 19,325 18,825 TOTAL 31,862 30,646 30,325 35,125 91, CITY OF DIAMOND BAR USED OIL BLOCK GRANT (160) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $35,125 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 19,325 Actual Fund Balance 19,325 3,000 Used Motor Oil Block Grant (31670) Amount Budgeted: 15,700 Grant Revenue OFFS 15,700 Small Tools and Equipment (41300) Amount Budgeted: Investment Earnings (36100 Amount Budgeted: 100 Interest Revenue 100 TOTAL EXPENDITURE BUDGET 16,300 OPERATING EXPENDITURES Operating Supplies (41200) Amount Budgeted: 3,000 Funnels, Shop Towels, Wine Bags 3,000 Small Tools and Equipment (41300) Amount Budgeted: 6,000 Used Oil Containers 6,000 Printing (42110) Amount Budgeted: 1,200 Post Card Printing 1,200 Advertising (42115) Amount Budgeted: 4,300 Newspaper, Magazine, Print Media Ads 1,800 Shelter Ads 2,500 Postage (42120) Amount Budgeted: 300 Postage 300 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 500 IPAD Carrying Case/Supplies 500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 1,000 SEMCO 1,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 18,825 283 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 BEVERAGE CONTAINER RECYCLING GRANT FUND FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers this annual grant program to provide cities with the opportunity to offer beverage container recycling programs, including aluminum, glass, plastic and bi-metal OPERATING EXPENDITURES 5516141200 Supplies 459 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 - 1,000 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 2,000 5,000 551642120 Postage 25500 Approp Fund Balance - 44,211 44,211 38,784 31875 Beverage Container Grant - 14,678 15,079 14,604 36100 Interest Revenue 227 500 500 500 39115 Transfer in - Waste Mgmt 44,443 16,000 23,000 CONTRACT SERVICES TOTAL 44,670 59,389 59,790 53,888 OPERATING EXPENDITURES 5516141200 Supplies 459 2,244 2,244 11,000 5516-42110 Printing - 1,000 262 1,000 5516-42115 Advertising - 2,000 2,000 5,000 551642120 Postage 500 500 Total Operating Exp. 459 3,500 4,506 17,500 PROFESSIONAL SERVICES 5516-44000 Professional Services 16,000 16,000 23,000 Total Prof. Svcs. 16,000 16,000 23,000 CONTRACT SERVICES 5516-45500 Contract Services 1,000 500 1,000 Total Contract Svcs. - 1,000 500 1,000 FUND BALANCE RESERVES 25500 Reserve 44,211 38,889 38,784 12,388 Total Fund Balance Res. 44,211 38,889 38,784 12,388 TOTAL 44,670 59,389 59,790 53,888 284 CITY OF DIAMOND BAR BEVERAGE CONTAINER RECYCLING GRANT FUND (161) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $53,868 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 38,784 Actual Fund Balance 38,784 11,000 Beverage Container Grant (31870) Amount Budgeted: 14,604 Grant Revenue 14,604 Printing (42110) Amount Budgeted: Interest Income (36100) Amount Budgeted: 500 Interest Income 500 TOTAL EXPENDITURE BUDGET 41,500 OPERATING EXPENDITURES Supplies (41200) Amount Budgeted: 11,000 Beverge Container Recycling Bins 11,000 Printing (42110) Amount Budgeted: 1,000 Mailer 1,000 Advertising (42115) Amount Budgeted: 5,000 Windmill Ad 1,800 Public Outreach 3,200 Postage (42120) Amount Budgeted: 500 Mailer postage 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: - 23,000 Big Belly Solar Container 23,000 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 1,000 SEMCO 1,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 12,388 999 CAPITAL PROJECTS FUND OD CITY OF DIAMOND BAR _. _._ I PnVlp CAPITAL IMPROVEMENT PROJECT LIST Mgplo MTP GMpM MGM Trsnspon,ton lnksstrucWn Improve.... FY ' Iwmpallo InWTen,al'.1-ROW _16_-07 570.433 22s.4 22915 1—loins.,l-CON Prop 11 e 11111 PL) Tap 11211 prnetltl PneEnaunplen TG9upet Ge..11unE PaWnp 1-1 Red- ands 1. Fund Ifl91TOF Xaulp Fev -- S[reet lmprovemem Projects (110 - i 661. b9bnepine) lmprwen.1 G.m 356,000 3i tlOB9 rye. Irop Tun Imp 35.901 oeFees c24U14 llI un -us Resitlentisl antl C011ecbr 9lnetRMeb.-Pre34 l ".,da, Genenl Fluid ]00010 5<0,090 PmpG 365116 Imp Fund Imp 74,026 11415 Annn910ed -1 lnalwA eds)-CaWon cubolp 135,000 3250Y0 0149 ce.n.mna0e ¢.tial antl Ca0ecW 9Yeel Rellab.t 0rea5(GeslOn) 150.000 23,005 200$]Y 240.]30 1. ,000 121895 64416 Llmltic Peace(OII His) Pelbdtw- 411000 10e B26 - Minter LLm Me Plan acad mount lamea(Welt d"t P To1J-6hee11mpmvement Prajeds 2.WB,MO 310,PB9 9%,625 722821 540,040 226,000 829291 36A01 203.023 Fonleep141 162,000 (M51 111"nac (I'd) {1a01 P Pq 26416 lY Prcjeeldm6P0en eUl allMmunR P1113jq np PmpC Imp Fund gB310a Mlq and. E ¢bang¢ Traffic M..,..enWBfely Projects 91,000 ll a. .LOBO ..hood TrmSCManag....t Pm9mm 41,1. 45000 24814 Trat(c dcrml l nhesOpcWre GP9otlele t 37O, Oon3 .000 24516 Tape 6igmlalmul lyre J,mdalYR 20esim, 651c5 35,155 'Ven 1459 clan Jpgrmelp! 2 Cmal37]295 Unseal, 80L.0 51.000 de a. lis. 29.]30 mea 1.000 24017 Tra111a GrmnallnlmgmNure JPardan YR30ad9n Mp0O 114000 24616 AdIalm Trap Cnmral Syalem 171. 00n 100000 idea. "IIs' 24716 secllon ..11-1m.inr1 Ill Ill 24117 Up Gym 20 Ontlts Eapnn Scop- 33pp. 130000 1000. OD 1,1+1----'(.1 _. _._ I PnVlp P jttl0escriptlm TOW Isom. Mgplo MTP GMpM MGM Trsnspon,ton lnksstrucWn Improve.... ' Iwmpallo InWTen,al'.1-ROW mas. 570.433 22s.4 22915 1—loins.,l-CON $25 0,18] .1p'.E 18 06670 40.00. ToonTeeapmlalbn lnbaalnnture Improvements 9.970.451 7,87,99! ]11],094 480p. -- - (110 - i I.lF rye. Irop Tun Imp Fund. oeFees Prc Rq_eM ddSFM4dn. _ Tdbl 8utl9N Genenl Fluid and Tyv Pnpq ., PmpG Fund Imp Fund Imp Fees Miscellaneous PW Imp]oVemen. (fO,Xwalbq Cutb Ramps) 91rm SS;OW 200$]Y 240.]30 1. ,000 20010 dIntarsecllan ham.,nasnls lmprcvemen6 Groorsyssea 225,000 2010 Minter LLm Me Plan 1...0 (c Mndl0na6cu.1 Maple Hlll) 162,000 50.00Y sY,.W 26416 1u. 12 a cl, F., ...Clock CIIy EMry Mmumenle 1G 601Calbcume&GBNTemple) 91,000 ll a. .LOBO .17 nEn6ar9M nammiscan(G.. tum }Lbdli, 300,000 30a as 2.17 W NnOmn OYrl Enmradmot 11.800 114.0 I.I.i.odn. mus PW lmpm-domms Unseal, 80L.0 51.000 de a. 2.. PO 29.]30 mea 1.000 Pmkaa Preieat Deaodplmn Parka and Rao lmprdv0mcn5 Ceagn If Horuips Park&Ccmmuniry Cen Impm-11ruk CenAmdlen Nblaep Oanyon Trail CcnneMrb Canyon Loop Obing bH a\Lvnview PeM1Nonn 2.11 Cealgn Trzll Improvements-Panlem Parkano.1 Caukl Trall 25015 Orper,r,i lmpmvemenm al Stn Duo Pah sld r Sonnruol Lpn9elpl Palk ficmn lmpmvemama 601721-15 ' AW lm prove menet on,cm Park 9oNh R1-15 ' Conked Atlr ur- AOA lmpmvemenh at lnnevlow Pary Slunk 25419 34217 Ounlgnio—reale ion Of peleram Palk Play Equipment & Play 6u Rao, .1101-10 • AOA lmpmvemente al Sy..— 0anym britl9eANelkway Imvl A4mIn-Ink lmprepeen6. 6ycamare Canyon Sdtlp1.1k, ti 17 CeslI. of Small Bfirlga alb 1— Canycn ]551] Oesiun ct Canyon Laol 11 DSC Reabre I.I., U817 Ofi 6pMinn gamoael N Tff A ti CD CD FY 16-17 CIPP jecta Gmnd iOWl bodboytBs canyowr4lpmjecthom FY15-10 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 161] (041) 0-) Pmv Aeh Park pop, Teral BuagN 6'FPeaerm Odi•k a 1-1 Building Laeaa Warkr R.I.a Facility& 112p)cODG GreolPtal4) Can(ae�brult Tmla 4rane Maln 1 ) "I., (sap) 34,3. CIP Projecri Type ToWk 34,324 12kor" pkreet mpmmrnmts ;9p6,000 0% Sala of per A Puhs 443 1. lou'. 4342.155 110 MaasureR-W cal RebrnPo,021 $491 8914,401 itl Gaa T1.FUM 130, 999 1.908,000 k 7.,1. 43,<30 1,504,.2 113 Prop _ 10,505,438 114 MSP 21 W OW 110 1.P MitipaScn 1,OW,i81 25,000 '15,9. A 2766 218,705 300,0. 119 .1 1,11 alk. all Pori 1.1I (i W) 36,801 120 3,517,0. " 235,1® 935,158 2M, 023 1. Ommhy 414.607 53.98 000 Ili park pevelvpmem Funtl 53,8]6 125 OO9G Funtls lfd 301 In .—all., 7.111.1f 0,042 O l I 6 49 Am 11 510 g�fa uide 8 loony MelnkpOnR 137,500 168579 on 407 H91P 4000. 1 WrOW 1.,o. 19696, 65,3]0 05,3]0 0,913 8913 " 30,OW 36,OW t3i,5 00 15pre 18rood ,002 35,900 414601 300,0. 137499 190.391 ,1R 116,491 O,y Ill 1.- t9F93Ne Funding Soum4 Tolala CIP Projecri Type ToWk 001 Genarel Puntl Reserm 12kor" pkreet mpmmrnmts ;9p6,000 0% Sala of per A Puhs 443 1. ]re m Cmimllmprwemm4 4342.155 110 MaasureR-W cal RebrnPo,021 FeYon l nh9almdum Improvements 8914,401 itl Gaa T1.FUM M6cellaneoca lmpro—rls 1.908,000 112 Prop 7.,1. Perk eat Rec. lmpmvemanls 1,504,.2 113 Prop _ 10,505,438 114 MSP 21 110 1.P MitipaScn 1,OW,i81 117—I.pmvemam Fcna 1.aW A 2766 218,705 119 .1 1,11 alk. all Pori 1.1I (i W) 36,801 120 3,517,0. " lol wvle nwlerF .1 2M, 023 1. Ommhy 414.607 12] Prop A 6eh Parlu Funtl - 000 Ili park pevelvpmem Funtl 125 OO9G Funtls lfd 301 In .—all., 7.111.1f O l I 6 49 naive Grenl 11 510 g�fa uide 8 loony MelnkpOnR 137,500 H91P 4000. lxvnoper Fees 19696, W056VMW `II I Morning Canyon Parkway Improvements, Project #24414 The work to be performed includes removing and replacing PCC sidewalk, removing and replacing PCC curb and gutter, removing two Los Angeles County owned catch basins and constructing three new catch basins, construction of ADA curb ramps and rehabilitation of the roadway. In order to save twelve trees, the curb and gutter will be shifted north 00 by an additional 8' reducing the roadway width (from 40' w curb to curb to 32' curb to curb) for Morning Canyon Road. PROJECT LOCATION: Morning Canyon Road between Diamond Bar Blvd. to Stonepine Dr. Project start Date July 2015 Construction Start August 2016 Completion Date October 2016 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS ICIPI FISCAL YEAR 2016-2017 9 UUVIJ1,ttonD B Project Description Area 4 Residential and Collector Street Rehabilitation, Project # 01416 PROJECT LOCATION: Area 4 is located north of Pathfinder Rd. and west of the 57fwy The work includes the application of cape seal & slurry seal over the existing pavement, AC edge grind and overlay and ADA curb ramp improvements. This type of maintenance activity is applied annually to residential streets and arterial roadways on an eight—year cycle per neighborhood to ex- tend the life of the roadways. AREA 4 Project Start Date March 2016 Construction Start July 2016 Completion Date September 2016 L _ $ 700,816 $74,028 $ 385,116 $ 540,040 $1,700,000 I;,c�dl'R'Gp3 TII,�imIC�Quil"J'+'imM CL'c€7' — SrU �� lolJl CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 � a Ylniwto�n �kll Brea Canyon Cut off Rehabilitation and Drainage, Project # 24316 Brea Canyon Cut-off between Pathfinder Road and Fallow Field Drive will be improved by cold milling and resurfacing the roadway with AC pavement. Designs will include adding inlets and storm drain laterals to provide for the proper con- veyance of groundwater into the existing storm drain sys- Project Start Date Construction Start Completion Date PROJECT LOCATION: Brea Canyon Cut-off March 2017 July 2017 September 2017 Est. $ 225,000 $ 135,000 $360,000 Sin CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS ICIPI FISCAL YEAR 2016-2017 I n>w1tBn Bell Area 5 Residential and Collector Street Rehabilitation (Design), Project # 01417 This work includes the application of cape seal and slurry seal over the existing pavement, AC edge grind and overlay and ADA curb ramp improvements. This type of mainte- nance activity is applied annually to residential streets and arterial roadways on an eight—year cycle per neighborhood to extend the life of the roadways. Project Start Date Construction Start Completion Date PROJECT LOCATION: Area 5 is located south of the 60 freeway & North of Armitos Place r t AREA 6 r s ! DIAMOND BAR November 2016 June 2017 August 2017 $ 22,005 $ 127,995 $150,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (ACIP) FISCALYEAR 2016-2017 �DLID[OnD �.1RV lull Pathfinder Road Rehabilitation Project, Project # 24416 Pathfinder Road between Peaceful Hills Road and Canyon Ridge Lane, within City of Diamond Bar jurisdictional limits, will be cold milled and resurfaced with AC pavement. This project is being completed in conjunction with LA County as a cost savings measure since they are rehabilitating Path- finder Road within their jurisdictional limits. PROJECT LOCATION: Pathfinder Road between Peaceful Hills Road and Canyon Ridge Lane Project Timeline :..L Project Start Date February 2016 Construction Start May 2017 Completion Date August 2017 CIC'oI-,l- u $ 166,825 $ 244,175 $411,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS ICIPI FISCAL YEAR 2016-2017 N A DLIJIO�D B Neighborhood Traffic Management Program (NTMP), Project# 22316 The Neighborhood Traffic Management Program (NTMP) is provided for our residents to address speeding and cut - through traffic in the neighborhoods. A variety of traffic calming tools are used, including speed cushions, special- ized lane striping, signage and other methods to reduce speeding and cut -through traffic. PROJECT LOCATION: Various Locations $45,000 $45,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 LBLVN," BARII %7l�m� .. Traffic Signal Infrastructure Upgrades—Phase I (Construction), Project #24914 This project is part of a three (3) phase Plan recommended in the Traffic Signal Operations & Maintenance Master Plan. Phase I construction will improve the overall communication infrastructure network by rewiring three (3) intersections and replacing 5.5 miles of copper cable with fiber optic ca- ble at the south side of the City. This project will enhance timing coordination by updating traffic signal components/ units such as hardware/software and replacement of fifteen (15) traffic signal controllers. PROJECT LOCATION: Various Locations Project Start Date May 2015 411G'T (:. $5,000 - .. Construction Start June 2016 $365,000 Completion Date September 2016 '_ - [L rm � 1o'WFju� q=a $370,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 IBLVII MR11 Traffic Signal Infrastructure Upgrades—Phase II (Design), Project #24516 Phase II design will include the rewiring of three (3) inter- sections and replacing 4.3 miles of copper cable with fiber optic cable at the north side of the City. This project will en- hance timing coordination by updating traffic signal compo- nents/units such as signal relays, conflict monitors, traffic signal cabinets, pedestrian countdown signal indications, video detection cameras, and replacement of thirty (30) w traffic signal controllers. PROJECT LOCATION: Various Locations ProP.'scd Fibm PPllc Cnbin — M1ln,a (P� la) J f .> �« a it ...�m.,�... Design Start Date May 2016 Design Completion July 2016 $50,000 $35,155 $85,155 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 d �nli�eo�n aaRll raffic Signal Infrastructure Upgrades—Phase II (Construction), Project #24517 Phase II construction will include the rewiring of three (3) intersections and replacing 4.3 miles of copper cable with fiber optic cable at the north side of the City. This project will enhance timing coordination by updating traffic signal components/units such as signal relays, conflict monitors, traffic signal cabinets, pedestrian countdown signal indica- tions, video detection cameras, and replacement of thirty N (30) traffic signal controllers. Project Start Date Construction Start Completion Date PROJECT LOCATION: Various Locations z May 2016 September 2016 December 2016 $119,705 $372,295 $492,00 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 A rraffic Signal Infrastructure Upgrades—Phase III (Design), Project #24017 Phase III design will include the rewiring of two (2) intersec- tions and replacing 4.3 miles of copper cable with fiber op- tic cable at various locations Citywide. This project will en- hance timing coordination by updating traffic signal compo- nents/units such as hardware/software and replacement of nineteen (19) traffic signal controllers. Video Detection Cameras PROJECT LOCATION: Various Locations CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCALYEAR 2016-2017 II_DLIDNI,ND BAR', Adaptive Traffic Control System—Project #24616 The Adaptive Traffic Control System design will enhance the signal timing at 47 signalized intersections by automatically adjusting cycles, splits, offsets and timing to optimize traffic flow based on real time traffic conditions. Project Project Start Date Construction Start Completion Date PROJECT LOCATION: Various Locations ^yx01 111 July 2016 June 2017 February 2018 INE CENTRAL CONTROLSYSTEN Est. Project Cost CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS WIPI FISCAL YEAR 2016-2017 $1,400,000 Fii.:Iq,�P. $180,000 $180,000 $1,760,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS WIPI FISCAL YEAR 2016-2017 DL1�lOD'D BABY Copley Drive/Golden Springs Drive, Project #24716 PROJECT LOCATION: Golden Springs Drivel Copley Drive Project Description 7 This project will modify the existing traffic signal at the Golden Springs Dr./ Copley Dr. intersection. Currently, vehicles traveling westbound on Golden Springs Dr. are permitted to turn left onto Copley Dr. with a green arrow or green "ball" indication. Review of the signal operations indicated that a protected left turn on green arrow only may be warranted for vehicles turning left on- to Copley Dr. thereby eliminating the permitted left turn on green "ball" indications. The signal will be modified and a sec- ond left turn pocket will be added. Project Timeline Project Start Date June 2016 Construction Start October 2016 Completion Date January 2017 volm $250,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CI P) FISCAL YEAR 2016-2017 $50,000 $58,260 $141,740 'ana,&, OC r, ulNr'e611 FY ,C R IM �gIngf volm $250,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CI P) FISCAL YEAR 2016-2017 IID►,��roVn aAxll Project Description Battery Back -Up System Project - (Construction), Project #24117 The Battery Back -Up System construction will allow for emergency power to keep twenty (20) traffic signals in nor- mal operation for up to 5 hours and on red flash for another 4 hours in the event of a power outage. There will be a total of 53 battery back-up units installed Citywide upon comple- tion of this project. PROJECT LOCATION: Various Locations Est. Project Cost Pi!,aua $130,000 i"KIPF $100,000 Ndl� $230.000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 L1D41DIOND B 1BJ Biu Description Lemon Avenue Interchange -ROW, Project # 23313 PROJECT LOCATION: Lemon Ave. @ SR 60 FWY The newly created Lemon Ave. interchange at SR 60 will pro- vide for a 3/4 interchange that includes eastbound on and off -ramps and a westbound on-ramp. The project has been on the Council Goals and Objectives for a number of years and the project is currently in the final stages of the Right -of - Way (ROW) Acquisition phase that included nine residential properties and four commercial properties for partial prop- erty acquisition and temporary construction easements. Project Start Date (ROW) September 2011 Completion. Date (ROW) August 2016 M f' � ti (mqp Fly rt`o $578,432 fpCi'/:SC MrGr FA,I-r] $228,524 trc,)w ffmkyen; $806,956 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 w 0 w u�1 'N BAR11 Lemon Avenue Interchange -Construction, Project # 23316 PROJECT LOCATION: Lemon Ave. @ SR 60 FWY The newly created Lemon Ave. interchange at SR 60 will pro- vide for a 3/4 interchange that includes eastbound on and off -ramps and a westbound on-ramp. The final design is nearing completion with a Ready -to -List (RTL) date expected by June 30, 2016. The project construction will begin. Project Start Date (CON) lune 2017 Completion Date (CON) December 2018 m R, "g, $6,878,955 $1,888,570 $400,000 $9,157,525 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 DI1J10R0 HAP11 Diamond Bar Blvd./ Brea Cyn. Road Enhancement Project, Project # 26315 In conjunction with the Willow Heights development, the design features implemented for the Grand Avenue Beauti- fication project, such as decorative crosswalks, curb ramps and traffic signals will be implemented at the Diamond Bar Blvd/ Brea Canyon Road intersection. Lennar Homes in- stalled three decorative traffic signals as identified in the Traffic Impact Analysis Report for the Project while the City w will be constructing the remaining five decorative traffic sig- nals and enhanced hardscape. Project Start Date Construction Start Completion Date PROJECT LOCATION: Diamond Bar Blvd./Brea Cyn. Rd. March 2015 July 2016 September 2016 0 $ 103,000 $ 248,730 $ 200,270 $552,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 20162017 DL6tI0ND li1l: Groundwater Drainage Improvements, Project #26016 In FY 14-15 a comprehensive groundwater drainage study was completed identifying and evaluating 11 locations with groundwater conditions that warrant drainage im- provements. Two locations out of 11 will be completed for design and construction in FY 16-17: Golden Springs Drive west of Platina Drive and Brea Canyon Road north of Sap- phire Lane. w PROJECT LOCATION: Golden Spring Dr. west of Plotina 19"R roject Timei IProject Start Date July 2016 Construction Start November 2016 Completion Date February 2017 $225,000 $225,000 WBO ID "—:-I Sewer System Master Plan, Project # 26116 As required by the Waste Discharge Requirements for Sani- tary Sewer Systems Water Quality Order No. 2006-003-DWQ issued by the State Water Quality Resources Control Board, a Sewer System Master Plan must be completed for the City's sewer system. This plan will provide a comprehensive evalu- ation of the City's public sewer system including 10 pump cu stations. Current conditions and maintenance operations, as performed by the County of Los Angeles Consolidated Sewer Maintenance District will be examined. PROJECT LOCATION: Citywide ' Ci�Wa, 9)_1 WJ I $109,000 i ")i u>,:s� I $109,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 W 0 J _DLl�lO�D Kull Project Description Median Modification (DBB/ Maple Hill), Project #26316 PROJECT LOCATION: Diamond Bar Blvd. and Maple Hill Rd. This project will improve the line of sight by realigning the left turn pockets. Median widths will be reduced thereby allowing a shift of the left turn pockets. Similar projects have been completed on Diamond Bar Blvd. at Clear Creek and Kiowa Crest. Project Start Date June 2016 Construction Start Completion Date August 2016 September 2016 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2D16-2017 �LUNODD 6.1R Diamond Bar/ Grand Clock, Project # 26416 The street clock will compliment the enhanced streetscape improvements at the intersection of Diamond Bar Blvd./ Grand Avenue. April 2016 July 2016 September 2016 Est. Project Cost h?c2dIL Il ISU"$52,000 L ibb—I ,, iat_:i6- d--... $52,000 Now— CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJ EUS (CIP) FISCAL YEAR 2016-2017 Project Start Date Construction Start Completion Date � 3 o. nxuxx�cim°°Ss wmmz wwae � �`sTif �^ b Wim. April 2016 July 2016 September 2016 Est. Project Cost h?c2dIL Il ISU"$52,000 L ibb—I ,, iat_:i6- d--... $52,000 Now— CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJ EUS (CIP) FISCAL YEAR 2016-2017 4"R I UI,li111 SD DSD City Entry Monuments, Project # 26516 Two Monument Signs similar to the monument sign in- stalled at the Grand Avenue/ Longview Drive City limit will be constructed at the Diamond Bar Blvd./Temple Ave. and Golden Springs Drive/Calbourne Ave. City limits. Each loca- tion will have one median and two parkway elements. PROJECT LOCATION: Diamond Bar Blvd @ Temple Golden Springs Drive@ Calbourne Project Start Date April 2016 Construction Start August 2016 Completion Date October 2016 st. Project Cosf' D"T" $ 51,000 P-S--[iiPsd $120,000 7FcealY'Jft(g $171,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 II uu��J I'll Description Diamond Bar Blvd. Streetscape (Design), Project # 26217 PROJECT LOCATION: Diamond Bar Blvd. (Golden Springs Dr. to SR 60 FWY) The corridor of Diamond Bar Blvd. between Golden Springs Drive and the 60 Freeway will be improved to implement landscape and hardscape elements as well as decorative traffic signals that have been incorporated at the Grand Ave./Diamond Bar Blvd. and Grand Ave./Longview Dr. inter- sections. In addition, green street design will also be includ- ed to meet the required stormwater compliance criteria re- quired by the current stormwater permit. Project Start Date Construction Start Completion Date August 2016 July 2017 November 2017 $300;000 $300,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 b9 LIMOND _BAR Washington Street Enhancement, Project # 26617 PROJECT LOCATION: Washington Street @ Lincoln Avenue The Washington Street and Lincoln Avenue intersection will be enhanced to include rehabilitation of asphalt pavement, reconstruction of curb, gutter, sidewalk and curb ramps and landscape and irrigation improvements. The project is being constructed to eliminate wayward trucks from entering the cul-de-sac by guiding them to exit the neighborhood through Lincoln Ave. and Lycoming Street. Project Start Date Construction Start Completion Date February 2015 August 2016 September 2016 $110,000 $110,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 _w N II D>IMIRD,_a�Jcll Design of Heritage Park and Community Center Improvements, Project #25414 Project Description This project includes design plans to remodel the Heritage Park property. Plans are anticipated to include modifications to the community center building, parking lot, lighting, play areas and ADA access. I PROJECT LOCATION: 2900 S. Brea Canyon Road Design Start Date September 2016 ®' - $34,324 ®. Design Completion Date June 2017 a $34,324 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 w to II DL 1D10 B1RI� '2 Construction of Steep Canyon Trail Connector to Canyon Loop Trail, Project #25514 The project consists of construction of a trail connector from the top of the stairs at the Steep Canyon Trail to the nearby Canyon Loop Trail. roject Timeline'' Construction Completion Date July 2017 °-ci rr u=r=ai�'t $130,909 ��ilaoiR �s 6tirv` $5,491 rr: l"q Rr lgmi1 $136,400 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 _w p Construct Swing Set at Longview Park North, Project #25215 The project incorporates the installation of a two -bay swing set for children ages 2-12 and expanded accessibility at the play area. PROJECT LOCATION: 1071 Longview Drive, Diamond Bar Project Timeline Project Start Date July 2016 Completion Date lune 2017 Est, Project Cost $43,438 $43,438 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 D11MO�D R1 Design of Trail Improvements at Pantera Park and Steep Canyon Trail, Project #25315 Tject includes This prothe design of a trail from the Pantera Park Dog Park to the Silver Tip Park trail and the construc- tion of concrete stairs from Pantera Drive to the Dog Park. PROJECT LOCATION: 738 Pantera Drive, Diamond Bar IProject Timeline Project Start Date July 2016 Completion Date lune 2017 [L�IIiDI 3e', C�:crzl��rY�nri L_ Sfci";r dl Pi;iffLiG $25,000 $25,000 $50,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS ICIPI FISCAL YEAR 2016-2017 w rn Project Description Construct Improvements at Stardust Park, Project #25016 This project incorporates construction of 1 provements, including installation of ADS equipment, picnic tables, benches and drin PROJECT LOCATION: 1323 Stardust Drive, Diamond Bar CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 w_ J D41)HOnD B.1RI u Construct Longview Park South Improvements, Project #25116 & #601721-15 Work will include the construction of ADA accessible play equipment, ADA enhancements throughout the park and installation of new picnic tables, benches and drinking foun- tains. PROJECT LOCATION: 1631 Longview Drive, Diamond Bar $235,169 $53,976 $8,042 $297,187 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 VI DIilPIO�D BAST Construct Pantera Park Trail, Project #25416 Construction of a new trail leading from the Pantera Park Dog Park with a connection to the Silver Tip Park Trail, in- cluding concrete stairs from Pantera Drive to the Dog Park. PROJECT LOCATION: 738 Pantera Drive, Diamond Bar lett Cost r $72,594 n�. $156,579 m'm $91,497 VCS�OL°Z��I�ieC' $320,670 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 DLLNO�D 6.1lil'� Design and Construction of Peterson Park Play Equipment & Play Surface, Project # 24217 PROJECT LOCATION: 24142 Sylvan Glen Road, Diamond Bar Project Description Replacement of the rubberized play surface and play equip- ment. Project Ti TM Construction Start October 2016 Completion Date lune 2017 � $100,000 $100,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 w N O D_41f(OND B_dIC10 ADA Improvements at Sycamore Canyon Bridge/Walkway, Project #601781-16 & #25417 PROJECT LOCATION: 22930 Golden Springs Drive, Diamond Bar Work includes design and construction of the small bridge bridge to the lower section of the park. $65,370 $8,913 $36,000 $110,283 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS iCIPi - FISCAL YEAR 2016-2017 DLIDWND_13,11i1 Design of Canyon Loop Trail, Project #25517 Work will include design of the Canyon Loop Trail. This trail will be located in the open space area adjacent to the Dia- mond Bar Center with accessibility from the Grandview and Steep Canyon Trails. Est. Project Cost ® $25,000 i2'° - $25,000 fl, o $50,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 w N N MnIN1506Nn BaR'I Diamond Bar Center Roof Restoration, Project #25617 PROJECT LOCATION: 1600 Grand Avenue, Diamond Bar Repair and/or replacement of sections of the Diamond Bar Center roof. $137,500 $137,500 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (UP) FISCAL YEAR 2016-2017 w N W Diamond Bar Center Lighting Remodel, Project #25817 PROJECT LOCATION: 1600 Grand Avenue, Diamond Bar 1401 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS (CIP) FISCAL YEAR 2016-2017 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET 819,524,678 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: (71,560) (71,560) Habitat Conservation Grant (31814) Amount Budgeted: 206,579 25315 Construct Steep Canyon Trail/Loop 25,000 25416 Construct Pantera Park Trail 156,679 25517 Design of Canyon Loop Trail 25,000 Land & Water Conservation Grant (31820) Amount Budgeted: 116,497 25315 Construct Steep Canyon Trail/Loop - 25,000 25416 Construct Pantera Park Trail 91,497 Recreation Trails Grant (31821) Amount Budgeted: 130,909 25514 Construction of Steep Canyon Trail Conn to Canyon Loop 130,909 Cost Reimbursement (36950) - Various Sources 503,000 FY 16-17 New Projects: 26315 DBB/BCR Intersection Enhancements (Developer Fees) (new source; 103,000 23316 Lemon Ave. Interchange Project (CON) (HSIP) (new funding source) 400,000 FY 15-16 Carryovers: None - Transfers In - General Fund (39001) Prop A Exchg Amount Budgeted: 443,565 FY 16-17 New Projects: 24416 Pathfinder Road Rehab (W. City Limit to PH) (new funding source) 166,825 24716 Copley/GSD Intersection Modification (new funding source) 141,740 FY 15-16 Carryovers: 24316 Arterial Street Rehab & Drainage Impr (Brea Canyon Cutoff) 135,000 Transfers In - General Fund Reserves (39001) Amount Budgeted: 1,230,099 FY 16-17 New Projects: 24414 Morning Canyon Parkway Imp (add'I appropriation) 18,099 26516 City Entry Monuments (GSD/Calbourne & DBB/Temple)(new approp) 120,000 Diamond Bar Blvd Streetscape - Design 300,000 Washington Street Enhancement 110,000 25817 DBC Restroom Lighting Remodel 25,000 FY 15-16 Carryovers: 24414 Morning Canyon Parkway Imp 300,000 26016 Groundwater Drainage Improvement 225,000 25816 Server Room HVAC 80,000 26416 DBBIGrand Ave. Clock 52,000 Transfers In - Measure R (39110) Amount Budgeted: 722,821 FY 16-17 New Projects: 01417 Residential & Collector Street Rehab Area 5 -Design 22,005 FY 15-16 Carryovers: 01416 Residential & Collector Street Rehab Area 4 700,816 ri u CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2016-17 PAGE Transfers In - Gas Tax (39111) Amount Budgeted: 591,040 FY 16-17 New Projects: Transfers In - Prop C (39113) Amount Budgeted: None FY 16-17 New Projects: FY 15-16 Carryovers: 26315 01416 Residential & Collector Street Rehab Area 4 540,040 26516 City Entry Monuments (GSD/Calbourne & DBB/Temple) 51,000 Transfers In - Prop A (39112) Amount Budgeted: 760,155 23316 FY 16-17 New Projects: 2,603,333 24117 Battery Back Up System - 20 Units 130,000 24616 FY 15-16 Carryovers: 180,000 24914 Traffic Signal Infrastructure Upgrades 365,000 26316 Median Modification (DBB/Maple Hill) 50,000 24516 Traffic Signal Infrastructure Upgrades -YR2 Design 35,155 24616 Adaptive Traffic Control System 180,000 Transfers In - Prop C (39113) Amount Budgeted: 902,565 FY 16-17 New Projects: DBB/BCR Intersection Enhancements 26315 DBB/BCR Intersection Enhancements (add'I appropriation) 67,000 24117 Battery Back Up System -20 Units 100,000 24517 Traffic Signal Infrastructure Upgrades -YR2 Construction 372,295 23316 FY 15-16 Carryovers: 2,603,333 26315 DBB/BCR Intersection Enhancements 133,270 24616 Adaptive Traffic Control System 180,000 24716 Copley/GS Drive Intersection Modification 50,000 Transfers In - MAP -21 (39114) Amount Budgeted: 7,682,387 FY 16-17 New Projects: DBB/BCR Intersection Enhancements 23316 Lemon Ave. Interchange Project- CON (add'I approp) 4,275,622 385,116 FY 15-16 Carryovers: Pathfinder Road Rehab 23313 Lemon Ave. Interchange Project (ROW) 578,432 23316 Lemon Ave. Interchange Project (CON) 2,603,333 24316 Arterial Street Rehab - Zone 2 225,000 Transfer In - Traffic Improvement Fund (39116) Amount Budgeted: 1,096,281 FY 16-17 New Projects: 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) (add'I fds) 111,000 24017 Traffic Signal Infrastructure Upgrades YR 3 Design 110,000 Transfer In - Sewer Improvement Fund (39117) Amount Budgeted: 1091000 FY 16-17 New Projects: None FY 15-16 Carryovers: 26116 Sewer System Master Plan FY 15-16 Carryovers: 26315 DBB/BCR Intersection Enhancements 248,730 01416 Residential & Collector Street Rehab Area 4 385,116 24416 Pathfinder Road Rehab 133,175 24716 Copley/Golden Springs Drive Intersection Mod 58,260 26316 Median Modification (DBB/Maple Hill) 50,000 Transfer In - Sewer Improvement Fund (39117) Amount Budgeted: 1091000 FY 16-17 New Projects: None FY 15-16 Carryovers: 26116 Sewer System Master Plan CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2016-17 PAGE Transfers In-AB2766 (39118) Amount Budgeted: 219,705 24516 FY 16-17 New Projects: 24017 Traffic Signal Infrastructure Upgrades - YR 3 119,705 FY 15-16 Carryovers: 24914 Traffic Signal Infrastructure Upgrades -YR 1 5,000 24516 Traffic Signal Infrastructure Upgrades - YR 2 50,000 22316 Neighborhood Traffic Management Prgm 45,000 Transfer In - Bike & Pedestrian Path (TDA) (39119) Amount Budgeted: 36,901 FY 16-17 New Projects: None FY 15-16 Carryovers: 24414 Morning Canyon Parkway Improvements 36,901 Transfers In - MTA Grants (39120), Amount Budgeted: 3,517,094 FY 16-17 New Projects: 23316 Lemon Ave. Interchange Project - CON (add'I appropriation) 1,273,904 FY 15-16 Carryovers: 23313 Lemon Ave. Interchange Project- ROW 228,524 23316 Lemon Ave. Interchange Project - CON 614,666 24616 Adaptive Traffic Control System 1,400,000 Transfer In - Waste Hauler Fund (39121) Amount Budgeted: 202,023 FY 16-17 New Projects: 01417 Residential & Collector Street Rehab Area 5 (Design) 127,995 FY 1546 Carryovers: 01416 Residential & Collector Street Rehab Area 4 74,028 Transfer In - Quimby Fees Fund (39122) Amount Budgeted: 414,607 FY 16-17 New Projects: 25215 Swing Set at Longview Park North (new funding source) 43,438 _ 25116 Construct Longview Park South Impr (new funding source) 235,169 24217 Design/Construct Peterson Park Play Equip/Surface 100,000 25417 Design Small Bridge at Sycamore Canyon Park 36,000 FY 15-16 Carryovers: None Transfer In - Prop A Safe Parks Fund (39123) Amount Budgeted: 300,000 FY 16-17 New Projects: None - FY 15-16 Carryovers: 25016 Construct Improvements at Star Dust Park 300,000 Transfers In - Park Dev Fund (39124) Amount Budgeted: 137,409 FY 16-17 New Projects: 25517 Design of Canyon Loop Trail 25,000 25416 Construct Pantera Park Trail (add'I funding source) 25,000 FY 15-16 Carryovers: 25414 Design of Heritage Panic & Community Center Improvements 34,324 25514 Construction of Steep Canyon Trail Connector to Canyon Loop 5,491 25416 Construct Pantera Park Trail 47,594 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2016-17 PAGE Transfers In -CDBG (39125) Amount Budgeted: 136,301 FY 16-17 New Projects: 1,604,802 6 017 81-1 6 ADA Impr at Syc Cyn- Bridge/Walkway 65,370 601781-16 Contract Admin- ADA Impr at Syc Cyn-Bridge/Walkway 8,913 FY 15-16 Carryovers: 8,913 601721-15 Construct ADA Improvements at Star Dust/Longview Park South 53,976 601721-15 Contract Admin Construct ADA Impr at Star Dust/Longview Park Sth 8,042 Transfers In - Build & Fac Maint (39540) Amount Budgeted: 137,500 FY 16-17 New Projects: 25617 DBC Restore Roofing 137,500 FY 15-16 Carryovers: None TOTAL EXPENDITURE BUDGET $19,596,438 CAPITAL OUTLAY 2,976,000 Park & Rec Improvements (531046415) Amount Budgeted: 1,604,802 25517 Design of Canyon Loop Trail 50,000 601781-16 ADA Impr at Syc Cyn- Bridge/Walkway 65,370 601781-16 Contract Admin- ADA Impr at Syc Cyn-Bridge/Walkway 8,913 24217 Design/Construct Peterson Park Play Equip/Surface 100,000 25417 Design Small Bridge at Sycamore Canyon Park 36,000 25617 DBC Restore Roofing 137,500 25817 DBC Restroom Lighting Remodel 25,000 Park & Rec Imp Carryovers (5310-46415) 25414 Design of Heritage Park & Community Center Improvements 34,324 25514 Construction of Steep Canyon Trail Connector to Canyon Loop 136,400 25416 Construct Pantera Park Trail 320,670 601721-15 Construct ADA Improvements at Star Dust/Longview Park South 53,976 601721-15 Contract Admin Construct ADA Impr at Star Dust/Longview Park Sit 8,042 25215 Swing Set at Longview Park North 43,438 25315 Design Pantera Park Trail 50,000 25016 Construct Improvements at Star Dust Park 300,000 25116 Construct Longview Park South Impr - 235,169 Street Improvements (551046411) Amount Budgeted: 2,976,000 01417 Residential & Collector Street Rehab Area 5 (Design) 150,000 Street Improvements Carryovers (5510-46411) 24414 Morning Canyon Parkway Imp 355,000 01416 Residential & Collector Street Rehab Area 4 1,700,000 26316 Median Modification (DBB/Maple Hill) 360,000 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) 411,000 Traffic Mgt Improvements (5510-46412) Amount Budgeted: 3,342,155 24117 Battery Back Up System -20 Units 230,000 24517 Traffic Signal Infrastructure Upgrades- YR2 Construction 492,000 24017 Traffic Signal Infrastructure Upgrades -YR3 Design 110,000 327 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2016-17 PAGE 5 Traffic Mgt Improvements Carryovers (5510-46412) 22316 Neighborhood Traffic Management Program 45,000 24914 Traffic Signal Infrastructure Upgrades -YR1 370,000 24516 Traffic Signal Infrastructure Upgrades -YR2 Design 85,155 24616 Adaptive Traffic Control System - 1,760,000 24716 Copley/GSD Intersection Modification 250,000 Transportation Infrastructure (5510-46413) Amount Budgeted: 9,974,481 No New Projects Transportation Infrastructure Carryovers (5510-46413) 23313 Lemon Ave. Interchange Project - ROW 806,956 23316 Lemon Ave. Interchange Project - CON 9,167,525 Misc Improvements (5510-46420) Amount Budgeted: 1,699,000 26217 Diamond Bar Blvd. Streetscape - Design 300,000 26617 Washington Street Enhancement 110,000 Misc Improvements Carryovers (551046420) 26315 DBB/BCR Intersection Enhancements 552,000 26016 Groundwater Drainage Improvements 225,000 26116 Sewer System Master Plan 109,000 26316 Median Modification (DBB/Maple Hill) 100,000 26416 DBB/Grand Ave. Clock 52,000 25816 Server Room HVAC 80,000 26516 City Entry Monuments (GSD/Calbourne & DBB/Temple) 171,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: (71,560) 328 DEBT SERVICE FUND 329 CITY OF DIAMOND BAR DEBT SERVICE BUDGET FY 2016-17 DEBT SERVICE FUND FUND DESCRIPTION: This fund was established to account for the debt service on the. 2002 fixed rate bonds used to finance the Diamond Bar Center. The fund will account for principal and interest payments on the bonds and any banking charges related to the band. The costs will be reimbursed by means of a transfer from the General Fund. OTHER EXPENDITURES 4090-42128 Banking Charges FY 2014-15 FY 2015-16 FY 201546 FY 2016-17 4090-44010 Accounting B Auditing Actual Adjusted Projected Adopted ESTIMATED RESOURCES Bond Principal 365,000 385,000 385,000 25500. Approp Fund Balance 4 4 4 - 36100 Investment Earnings 7 - - - 39001 Transfer from General Fund 946,649 857,141 856,902 860,606 TOTAL 846,660 857,145 6bri 860,606 OTHER EXPENDITURES 4090-42128 Banking Charges 3,250 3,500 3,300 3,500 4090-44010 Accounting B Auditing - 1,185 1,150 1,200 4090-47050 Bond Principal 365,000 385,000 385,000 400,000 4090-47100 Interest Expense 478,406 467,456 467,456 455,906 Total Other Exp. 846,656 857,141 856,906 860,606 FUND BALANCE RESERVE 25500 Fund Balance Reserve Total Fund Balance Res. TOTAL 846,660 857,145 856,906 860,606 330 CITY OF DIAMOND BAR DEBT SERVICE FUND (370) BUDGET DISCUSSION FY 2016.17 TOTAL RESOURCE BUDGET $860,606 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: Estimated Based on Projections Interest Revenue (36100) Amount Budgeted: - Based on history - Transfer In - General Fund (39001) Amount Budgeted: 860,606 Transfer In - General Fund for Debt Service 860,606 TOTAL EXPENDITURE BUDGET $860,606 OTHER EXPENDITURES Debt Service Expenditures Amount Budgeted: 855,906 Bond Principal (47050) 400,000 Interest Expense (47100) 455,906 Banking Charges (42128) Amount Budgeted: 3,500 Banking Charges 3,500 Accounting & Auditing (44010) Amount Budgeted: 1,200 State Controller's Report 1,200 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 331 INTERNAL SERVICE FUNDS 332 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 SELF INSURANCE FUND FUND DESCRIPTION: FUND TYPE: Irderrtal Svc FUNCTION: Bel Ilosurance. _. This fund was establlshed in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pros from all other City funds afforded protection under the program based upon each of the funds exposure to liability, FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance. 1,001,373 1,007,034 1,007,034 1,000,000 36100 Interest Revenue 5,661 6,000 6,000 6,000 39001 Transfer in - Carl Fund 198,935 311;409 409,300 436,216 TOTAL 1,205,969 1,324,443 1,422,334 1,442,216 OTHER EXPENDITURES 408147200 Insurance Expenditures 13,397 16,500 14,984 16,500 408147210 Insurance Deposits 185,538 300,909 407,351 425,716 Total Other Exp. 198,935 317,409 422,335 442,216 FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,007,034 1,007,034 11000,000 1,000,000 Total Fund Balance Res. 1,007,034 1,007,034 1,000,000 1,000,000 TOTAL 1,205,969 1,324,443 1,422,334 1,442,216 333 CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $1,442,216 Insurance Expenditures (47200) Amount Budgeted: 16,500 ESTIMATED RESOURCES 1,500 Approp Fund Balance Amount Budgeted: 15,000 1,000,000 Estimated Based on Projections Amount Budgeted: 1,000,000 425,716 Liability & Workers Compensation Insurance 420,436 Interest Revenue (36100) Amount Budgeted: 5,280 6,000 Based on history 6,000 Reserve (25500) Amount Budgeted: 1,000,000 Transfer In - General Fund (39001) Amount Budgeted: 1,000,000 436,216 Transferin 436,216 TOTAL EXPENDITURE BUDGET $442,216 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 16,500 Crime Insurance Renewal 1,500 Property Insurance 15,000 Insurance Deposits (47210) Amount Budgeted: 425,716 Liability & Workers Compensation Insurance 420,436 Pollution Liability Insurance 5,280 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,000,000 1,000,000 334 CITY OF DIAMOND BARFUND TYPE: deinal Svc SPECIAL FUNDS BUDGET FUND1dN. ,. Equii.fytalne.gRep1. FY 2096-17 FUND#!i! fi2tl VEHICLE MAINTENANCE & REPLACEMENT FUND FUND DESCRIPTION This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's vehicles and associated equipment. The vehicles and equipment will be capitalized over its useful life expectancy. Beginning with FY 2015/16 the fleet fuel and maintenance costs will also be tracked in this fund. The necessary funds to cover the costs incurred are transferred from the General Fund. FY 2014-16 FY 201546 FY 2015-16 FY 201647 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance, Beginning of Year 447,927 830,246 830,246 601,746 3610D Investment Revenue 3,296 5,000 6,000 5,000 39001 Transfer in - General Fd 400,000 TOTAL 851,223 836,246 836,246 606,746 OPERATING EXPENSE 4090-42310 Fuel- General Government - 5,000 14,000 - 4093-42310 Fuel - Civic Center - - - 15,000 5230-42310 Fuel- Neighborhood improv - 4,000 1,500 2,000 5310-42310 Fuel - Comm Services - 12,000 9,000 10,000 555442310 Fuel - Public Works 10,000 6,000 8,000 4090-42203 Vehicle Maint - Gen Gov't - 2000, 10,6DD 10,000 5230-42203 Vehicle Maint - NI - 2,000 1,000 2,000 5310-42203 Vehicle Muhl: -Comm Services - 12,500 11,500 11,500 555442203 Vehicle Maint- Public Works - 2,000 1,500 2,000 409042215 Depreciation Expense 20,977 15,000 20,000 25,000 2D,977 64,600 74,500 85,500 CAPITAL OUTLAY 4090-46100 Auto Equipment 158,683 160,000 55,200 - 158,683 160,000 55,200 FUND BALANCE RESERVE 25500 Fund Balance, End of Year 830,246 612,063 601,746 466,046 Total Fund Balance Res, 830,246 612,063 601,746 465,046 TOTAL 851,223 835,246-836 24iJ 606,746 Exhibit Vehicles History June 30, 2014 June 30, 2D15 Vehicles Values 272,607 328,755 Depreciation 208,146 229123 Net Book Values (Restricted) 64,461 99,632 335 CITY OF DIAMOND BAR VEHICLE MAINTENANCE R REPLACEMENT FUND FY 2016-17 TOTAL RESOURCE BUDGET $606,746 ESTIMATED RESOURCES Fund Balance (25600) Amount Budgeted! 601,746 Based on beginning fiscal year 601,746 25,000 Interest Revenue (36100) Amount Budgeted; 6,000 Based on History 5,000 Transfer In - General Fd (390M) TOTAL EXPENDITURE BUDGET $140,700 OPERATING EXPENDITURES Depreciation Expense (409042215) Amount Budgeted: 25,000 Annual Depreciation 25,000 Fuel (409342310) Amount Budgeted: 15,000 Fuel - Pool Cars 15,000 Fuel (523042310) Amount Budgeted: 21000 Fuel - Neighbcorhood Improvement 2,000 Fuel (631042310) Amount Budgeted: 10,000 Fuel - Community Services 10,000 Fuel (6564-42310) Amount Budgeted: 8,000 Fuel - Public Works 8,000 Vehicle Maintenance (409042203) 10,000 Vehicle Maintenance - Pool Cars 10,000 Vehicle Maintenance (523042203) 2,000 Vehicle Maintenance- Neighborhood Improvement 2,000 Vehicle Maintenance (531042203) 11,500 Vehicle Maintenance- Community Services) 10,000 Service to 2000 Ford Econovan 1,500 Vehicle Maintenance (555442203) 2,000 Vehicle Maintenance - Public Works 2,000 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 55,200 Equipment Purchase Generator for 2015 Ford F-450 4,700 Vehicles) Purchase Replace 2000 GEM Car 10,500 Replace 1997 Ford F-250 40,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 466,046 Fund Balance, End of Year 466,046 336 CITY OF DIAMOND BAR iUNR TYP6i Internal IS SPECIAL FUNDS BUDGET FUNCTION:: Equip Jvlainl/Replcmt FY 2016-17 FUND #:... EQUIPMENT MAINTENANCE & REPLACEMENT FUND n9CLH�YN:119iC1: This fund has been established to assist the City in funding and anticipating various equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. FY 2014-16 FY 2015-16 FY 2015-16 FY 201647 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance, Beginning of Year 669,056 729,509 729,509 698,009 36100 Investment Revenue 1,524 2,500 2,500 2,500 39001 Transfer in - General Fund 316,000 155,000 255,000 147,400 TOTAL 986,580 887,009 987,009 847,909 OPERATING EXPENDITURES 4070-42215 Depreciation - Expense Total Operating Exp CAPITAL OUTLAY 46230 Computer Equip -Hardware 46235 Computer Equip -Software 46235 Comp Equip - Software C/O Total Capital Outlay FUND BALANCE RESERVE 25500 Fund Balance, End of Year Total Fund Balance Rea. TOTAL Exhibit Computer Equipment History Computer Equipment Value Depreciation Net Book Values (Restricted) 133,984 45,000 134,000 135,000 133,984 45,000 134,000 135,000 123,087 142,000 142,000 134,400 13,000 13,000 13,000 123,087 155,000 155,000 147,400 729,509 687,009 698;009 565,509 729,509 687,009 698,009 565,509 986,580 887,009 987,009 8471909 June 30, 2014 June 30, 2015 578,345 658,518 103,740 237,724 474,605 420,894 337 CITY OF DIAMOND BAR EQUIPMENT MAINTENANCE & REPLACEMENT FUND BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET 8847,909 ESTIMATED RESOURCES Amount Budgeted: Interest Revenue (36100) Amount Budgeted: 2,500 Existing Hardware 2,500 135,000 Transfer In - General Fund (39001) Amount Budgeted: 147,400 Transfer In - General Fund (for Computers) 147,400 Fund Balance Reserves Amount Budgeted;. 698,009 Unrestricted Fund Balance Reserves 698,009 TOTAL EXPENDITURE BUDGET 8282,400 OPERATING EXPENDITURES Depreciation Exp (42215) Amount Budgeted: 135,000 Existing Hardware 135,000 New Hardware (assumed .50 year) CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 134,400 Printer Replacements (8 Units:11-16 yrs old) 7,000 Laptop Replacements (6 Units) 14,400 Copier Repalcment (1 Unit) 18,000 Network Replacements (numerous units) 65,000 Server refresh (2 servers) 30,000 Computer Equip -Software (46235) Amount Budgeted: 13,000 Updated Aerial Photography (GIS) 5,000 Pavement & Traffic Software (PW) 3,000 Adobe CS6 (PIC) 6,000 FUND BALANCE RESERVES Fund Balance (25500) Amount Budgeted: 565,509 Fund Balance Reserves 565,509 338 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 BUILDING FACILITY & MAINTENANCE FUND FUND DESCRIPTION: This fund was established in FY12-13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California Edison from the installation of solar panels at City Hall, OPERATING EXPENSE 4090-42215 Depreciation Expense CAPITAL OUTLAY 4093-46410 Capital Improvements TRANSFERS OUT 9915-49250 Transfer Out -CIP Fund - - - 137,500 9915-49250 Transfer Out - CIP Fund Carryover - - - - 137,500 FUND BALANCE RESERVE 25500 Restricted Fund Balance - - - - 25500 Unrestricted Fund Balance 379,892 392,892 592,892 420,192 Total Fund Balance Res. 379,892 392,892 592,892 420,192 TOTAL 379,892 392,892 592,892 605,892 339 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance 119,134 379,892 379,892 592,892 36100 Interest Income 1,209 3,000 3,000 3,000 36760 Solar Incentive Revenue 9,549 10,000 10,000 10,000 39001 Transfer In - General Fund 250,000 200,000 TOTAL 379,892 392,892 592,892 605,892 OPERATING EXPENSE 4090-42215 Depreciation Expense CAPITAL OUTLAY 4093-46410 Capital Improvements TRANSFERS OUT 9915-49250 Transfer Out -CIP Fund - - - 137,500 9915-49250 Transfer Out - CIP Fund Carryover - - - - 137,500 FUND BALANCE RESERVE 25500 Restricted Fund Balance - - - - 25500 Unrestricted Fund Balance 379,892 392,892 592,892 420,192 Total Fund Balance Res. 379,892 392,892 592,892 420,192 TOTAL 379,892 392,892 592,892 605,892 339 CITY OF DIAMOND BAR BUILDING FACILITY 8. MAINTENANCE FUND FY 2016-17 TOTAL RESOURCE BUDGET $605,892 ESTIMATED RESOURCES OPERATING EXPENDITURES Restricted Fund Balance (25500) Amount Budgeted: - Book Value of Equipment - - Annual Deprecation Unrestricted Fund Balance (25500) Amount Budgeted: 592,892 Estimated Based on Projections 592,892 CAPITAL OUTLAY Interest Income (36100) Amount Budgeted: 3,000 Estimated Based on Projections - 3,000 Replace Windmill Room Door to Storeroom 1,000 Solar Incentive Revenue (36760) 10,000 Solar Incentive Revenue from SCE 10,000 5,000 Painting Outdoors at CH -Entrances, light poles & tubular fencing Transfer In - General Fund - Transfer In - General Fund - TOTAL EXPENDITURE BUDGET $185,700 OPERATING EXPENDITURES Depreciation Expense (4090-42215) Amount Budgeted: - Annual Deprecation - CAPITAL OUTLAY Capital Improvements Amount Budgeted: 48,200 Replace Windmill Room Door to Storeroom 1,000 Replace Tile in 1st Floor Bays Bathroom 25,000 Paint Wood Fascia @.City Hall/Library, Entrances 5,000 Painting Outdoors at CH -Entrances, light poles & tubular fencing 7,500 Painting Indoors at City Hall/Library - 9,700 City Hall - 4,000 Library 4,000 Willow Room 850 Windmill Room 850 TRANSFER OUT Transfer Out -CIP Fund (9915-49260) Amount Budgeted: 137,600 1 DBE Restore Roofing 137,500 Transfer Out -CIP Fund Carryovers (991549250) Amount Budgeted: - None FUND BALANCE RESERVES Restricted Fund Balance (26500) Amount Budgeted: - Year End Book Value of Equipment - Unrestricted Fund Balance (25500) Amount Budgeted: 420,192 Based on Budget -Unrestricted 420,192 340 CITY COUNCIL Agenda # 8. 1 (b) Meeting Date: June 07, 2016 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manel _r r TITLE: RESOLUTION NO. 2016 -XX: A ESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITIONS 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2016-2017 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1. OF THE GOVERNMENT CODE Approve Resolution 2016 -XX FINANCIAL IMPACT: There is no financial impact, since the City's total appropriations subject to limitation is $31,887,646 which falls below the Gann limit of $42,563,150 for fiscal year 2016-17. 1 12101 M-10111 011 Per City Policy, the Finance Department presents the Appropriation Limit for the City Council's review and approval. Pursuant to Article XIIIB of the California Constitution (known as the Gann Limit), the City must compute an annual appropriations limit. This appropriations limit will place a ceiling on the City's total amount of tax revenues and the total amount of appropriations. The appropriation limit can be calculated by the use of one of the following factors: Based on the growth factor of County population change over the prior year and the change in the California per capita income over the prior year. Based on the growth factor of City population change over the prior year and the change in the California per capita income over the prior year. Based on the growth factor of change in the City's non residential new construction valuation and the change in the County or City population. DISCUSSION: The recommended factor to compute the appropriation limit is based the growth factor of change in the City population change over the prior year and the change in the California per capital income over the prior year. By using this factor the City will have an appropriation limit of $42,563,150 for Fiscal Year 2016-2017. PREPARED BY: Susan Full, Senior Accountant rd "ii 11 Kill WN. MANAMIN I Attachments: Resolution Worksheet of Appropriation Limit for fiscal year 2016-17 Worksheet of Annual Appropriations Subject to Gann Limit for fiscal year 2016-17 RESOLUTION NO. 2016 - XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2016- 2017 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE WHEREAS, Article XIII B of the Constitution of the State of California (enacted with the passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990), provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the non-residential assessed valuation or the percentage change in the California Per Capita Income and population except as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting. Prior to such meeting, documentation used in the determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the City of Diamond Bar wishes to establish the appropriation limit for fiscal year 2016-2017 for the City of Diamond Bar. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar, California, as follows: Section 1. That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Diamond Bar for fiscal year 2016-2017 was available to the public in City offices of said City at least fifteen days prior to this date. Section 2. That the County of Los Angeles LAFCO, established the original appropriation limit for the newly incorporated City. Section 3. That the factor selected is the growth factor of the City population change over the prior year and the change in the California per capita income as the annual adjustment growth factor for use in calculating the Fiscal Year 2016-2017 Appropriations Limit. Section 4. That the Appropriation Limit for the City of Diamond Bar as established in accordance with Section 7902(a) and Section 7902.6 of the California Government Code is $42,563,150 for fiscal year 2016-2017. Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to the passage and adoption of this Resolution No. 2016-XXXX PASSED, APPROVED AND ADOPTED this - day of '2016. Nancy A. Lyons, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, and approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the _ day of 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: rAVO 4V"A 11 0 Tommye Cribbins, City Clerk City of Diamond Bar Lail VMS] 0:11 UIMSUM DIFUTIA-0 APPROPRIATIONS LIMIT WORK SHEET (1) 2016-2017 California Per Capita Income 5.37% % Change over Prior Year Population Change 1.26% % Change over Prior Year (City) Per Capita converted to a Ratio 1.0537 Population converted to a Ratio 1.0126 Calculation of Growth Factor 1.0670 (Growth Factor = Per Capita Ratio x Population Ratio) 2015-2016 Appropriations Limit 39,891,361 2016-2017 Appropriations Limit $42,563,150 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) APPROPRIATIONS LIMIT WORK SHEET (2) 2016-2017 California Per Capita Income 5.37% % Change over Prior Year Population Change % Change over Prior Year (County) Per Capita converted to a Ratio Population converted to a Ratio Calculation of Growth Factor (Growth Factor = Per Capita Ratio x Population Ratio) 2015-2016 Appropriations Limit 2016-2017 Appropriations Limit 0.85% 1.0537 1.0085 1.0627 39,891,361 $42,390,812 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) APPROPRIATIONS LIMIT WORK SHEET (3) 2016-2017 % Change Non Residential New Construction (City) Population Change % Change over Prior Year (City) Nonresidential converted to a Ratio Population Converted to a Ratio Calculation of Growth Factor 2015-2016 Appropriations Limit 2016-2017 Appropriations Limit 1.0156 1.0126 1.0284 39,891,361 $41,024,138 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) APPROPRIATIONS LIMIT WORK SHEET (4) % Change Non Residential New Construction (City) Population Change % Change over Prior Year (County) Nonresidential converted to a Ratio Population Converted to a Ratio Calculation of Growth Factor 2013-2014 Appropriations Limit 2014-2015 Appropriations Limit 1.56% 0.85% 1.0156 1.0085 1.0242 39,891,361 $40,858,032 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR ANNUAL APPROPRIATIONS LIMIT EXHIBIT "A" 2016-2017 1989-90 Base Year 9,882,416 1990-91 Adjusted Base 10,785,669 1991-92 Adjusted Base 11,585,192 1992-93 Adjusted Base 11,762,247 1993-94 Adjusted Base 12,275,495 1994-95 Adjusted Base 13,169,824 1995-96 Adjusted Base 14,005,207 1996-97 Adjusted Base 14,729,615 1997-98 Adjusted Base 15,608,665 1998-99 Adjusted Base 16,482,389 1999-00 Adjusted Base 17,561,562 2000-01 Adjusted Base 18,772,045 2001-02 Adjusted Base 20,576,003 2002-03 Adjusted Base 22,364,058 2003-04 Adjusted Base '24,723,466 2004-05 Adjusted Base (revision) 25,886,770 2005-06 Adjusted Base (revision) 27,569,946 2006-07 Adjusted Base 28,885,277 2007-08 Adjusted Base 30,379,173 2008-09 Adjusted Base 31,954,909 2009-10 Adjusted Base 33,809,489 2010-11 Adjusted Base 33,408,743 2011-12 Adjusted Base 34,377,442 2012-13 Adjusted Base 35,809,031 2013-14 Adjusted Base 37,902,186 2014-15 Adjusted Base 38,109,968 2015-16 Adjusted Base 39,891,361 2016-17 Adjusted Base 42,563,150 CITY OF DIAMOND BAR Annual Appropriations Subject to Gann Limit Fiscal Year 2016-17 Appropriations Subject to Limitation Fiscal year 2017 adopted revenue Allowable exclusions: Qualified Capital Outlay Qualified Debt Service 48,886,472 (16,138,220.00) 9.1 •1. 11 Total Appropriations Subject to Limitation $ 31,887,646 Agenda # 8. 1 (c ) Meeting Date: June 7, 2016 CITY COUNCIL `�,rN�o AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Man TITLE: RESOLUTION 2016 -XX ADOPT] G THE FY 2016-17 STATEMENT OF INVESTMENT. RECOMMENDATION: Approve FINANCIAL IMPACT: None. BACKGROUND/DISCUSSION: Submitted for Council's review and approval is the FY 2016-17 Investment Policy and the accompanying resolution. The proposed investment policy states the goals of the City's investment activities, the types of investments in which the City is allowed to invest its funds and the reporting requirements. A comprehensive update of the Investment Policy took place last year so there is only a minor change to the policy this year. The change incorporates a newly authorized investment allowed by California Government Code Section 53601 (q). This investment is known as a "Supranational". A Supranational is the debt of an international or multi -lateral financial agency used to finance economic and infrastructure development, environmental protection, poverty reduction and renewable energy around the world. Supranational debt is typically rated AAA by most NRSRO's (Nationally Recognized Statistical Rating Organization) as these entities are well capitalized, have significant capital commitments from a diverse capital base, conservative lending and risk management practices and strong supervision. Supranational debt is United States dollar denominated and eligible for purchase and sale within the United States. The maximum maturity allowed is five years, must be rated AA or better by an NRSRO and it is not to exceed 30% of the City's portfolio. The FY 2016-17 Investment Policy was prepared in accordance with the provisions outlined in the California Municipal Treasurer's Association (CMTA) Investment Policy Certification Program. CMTA is solely focused on public agency treasury management in the State of California which lends itself more closely to the City's investment requirements and goals. It is the intention of staff to submit the attached policy to CMTA for certification of the Investment Policy after City Council adoption. PREPARED BY: Dianna Honeywell - Finance i ector Attachments: 1. Resolution 2016 -XX 2. FY 2016-17 Investment Policy RESOLUTION NO. 2016 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING THE STATEMENT OF INVESTMENT A. RECITALS WHEREAS, it is the City's policy to annually adopt the City Investment Policy; and WHEREAS, the Investment Policy is intended to provide guidelines for the prudent investment of the City's temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. B. RESOLUTION. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City Council of the City of Diamond Bar adopts the attached Statement of Investment Policy (Exhibit A). PASSED, APPROVED AND ADOPTED THIS 7th Day of June, 2016. Nancy A. Lyons, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 7th day of June, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye Cribbins, City Clerk CITY OF DIAMOND BAR INVESTMENT POLICY— FY 2016-17 1.0 POLICY: This Statement is intended to provide guidelines for the prudent investment of the City of Diamond Bar's ("City") temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while protecting its pooled funds in accordance with the applicable local, state and federal laws. It is the policy of the City Council to review, update and adopt the City's Investment Policy on an annual basis. 2.0 SCOPE: This investment policy applies to all financial assets of the City of Diamond Bar. The Policy applies to the following funds and is accounted for in the City's annual audited financial statements. A. General Fund B. Special Revenue Funds C. Debt Service Funds D. Capital Improvement Fund E. Internal Service Funds 3.0 STANDARDS OF PRUDENCE: The City Treasurer (or Finance Director) authorized to make investment decisions on behalf of the City of Diamond Bar investing public funds pursuant to this policy are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling and managing public funds, a trustee shall act with care, skill, prudence and diligence under the circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the City, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City. Within the limitations of this section and considering individual investments as part of an overall strategy, the City Treasurer or Finance Director is authorized to acquire investments as authorized by law. 4.0 INVESTMENT OBJECTIVES: The investment of funds of the City of Diamond Bar is directed to the goals of safety, liquidity and yield. The authority governing investments for municipal governments is set forth in the Government Code, Sections 53600, et. seq. 1 1. Safety. Safety of principal is the foremost objective of the investment program. Investments of the City of Diamond Bar shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the City of Diamond Bar will diversify its investments by investing funds among a variety of securities with independent returns. . The City will operate only in those investments that are considered very safe. 2. Liquidity. The investment portfolio will remain sufficiently liquid to meet all operating requirements which might be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature at the same time as cash is needed to meet anticipated demands. Additionally, since all possible cash demands cannot be anticipated, the portfolio will consist largely of securities with active secondary or resale markets or local government investment pools which offer same-day liquidity for short-term funds. 3. Yield. The investment portfolio shall be designed with the objective of achieving a competitive market rate of return or yield, while taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to safety and liquidity. The core investments shall be limited to low risk securities to be held to maturity with the following exceptions: A security with declining credit may be sold early to minimize loss of principal A security swap would improve the quality, yield or target duration of the portfolio. The liquidity needs of the portfolio require security to be sold. 5.0 DELEGATION OF AUTHORITY Authority to manage the City of Diamond Bar's investment program is derived from Section 2.16.210 of the City of Diamond Bar's Municipal Code which designates the City Manager to perform all duties associated with the legal function of the treasurer position. Management responsibility is hereby delegated to the City Treasurer who shall be responsible for all transactions undertaken and for establishing a system of controls to regulate the activities of subordinate officials, and their procedures in the absence of the Treasurer. 6.0 ETHICS AND CONFLICTS OF INTEREST Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair their ability to make impartial investment decisions. Employees and investment officials are required to file annual disclosure statements as required for "public officials who manage public investments" (as defined and required by the Political Reform Act and related regulations, being Government Code Sections 81000 and the Fair Political Practices Commission [FPPC]). 2 7.0 AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The Treasurer (or Finance Director) will maintain a list of approved financial institutions authorized to provide investment services to the public agency in the State of California. A determination should be made to insure that all approved broker/dealer firms and individuals covering the City of Diamond Bar are reputable and trustworthy. In addition, the broker/dealer firms should have the ability to meet all of their financial obligations in dealing with the City of Diamond Bar. The firms and individuals covering the City of Diamond Bar should be knowledgeable and experienced in Public Agency investing and the investment products involved. No public deposit shall be made except in a qualified public depository as established by State law. All financial institutions and broker/dealers who desire to conduct investment transactions with the City of Diamond Bar must supply the City Treasurer or the Finance Director with the following: audited financial statements, proof of NASD certification, trading resolution, proof of State of California registration, completed broker/dealer questionnaire, certification of having read the City of Diamond Bar's investment policy and depository contracts. An annual review of the financial condition and registrations of qualified bidders will be conducted by the Treasurer or the Finance Director. A current audited financial statement is required to be on file for each financial institution and broker/dealer with which the City of Diamond Bar invests. List of Authorized Broker/Dealers Broker/Dealer Under Contract Since BOSC, Inc. September 2014 First Empire Securities March 2012 Great Pacific Securities September 2005 Time Value Investments August 2012 Wells Faro Institutional Securities June 2005 Mutual Securities January 2016 8.0 AUTHORIZED AND SUITABLE INVESTMENTS The City's investments are governed by the California Government Code (CGC). Specific types of investments are defined in CGC 53635. Also, CGC 53635.2 permits the use of CGC 53601 investment instruments, therefore, both CGC 53601 et seq. and CGC 53635 et seq. are the governing sections pertaining to legal investments. Investments will only be made in authorized securities with a maturity date of five (5) years or less from the transaction settlement date. For the purpose of these investments, the compliance with the investment percentage(s), in regards to the total investment portfolio, shall be calculated on the date the investment is acquired. If the percentage is legally compliant on the date of purchase, then compliance with the law shall have been met. I Investment California Legal Requirements City of Diamond Bar Requirements Government Obligations: Authorized by CGC 53601(b), (f) U.S. Treasury and Agency Obligations (U.S. Treasury obligations are bills, notes 1. No limit on amount in the portfolio and bonds issued by and direct obligations of the U.S. Government. Agency obligations are notes and bonds of Federal agencies and government sponsored enterprises, although not direct obligations of the Treasury, they involve federal sponsorship or guarantees) Bankers Acceptances Authorized by CGC 53601(g) (A draft or bill of exchange accepted by a bank or trust company and brokered to 1. Not to exceed 180 days investors in a secondary market. Its 2. Not to exceed 40% of portfolio purpose is to facilitate trade and provide 3. Not to exceed 30% of portfolio if done liquidity to the import-export markets). with one bank. Commercial Paper Authorized by CGC 53601 (h), CGC (Short term, unsecured, promissory notes 53601.2 & CGC 53635 (a) issued by firms in the open market. These notes are generally backed by a bank 1. Not to exceed 270 days credit facility, guarantee/bond of indemnity 2. Not to exceed 25% of portfolio or some other support agreement. 3. No more than 10% of portfolio may be invested in a single issuer 4. Must be rated P-1 by Moody's Investors Service or A-1 by Standard and Poor's Medium Term Notes Authorized by CGC 53601 (k), CGC (Corporate notes, deposit notes and bank 53601.2 notes sold by an agent in the open market on a continually offered basis. These 1. Must have an minimum "A" rating notes are debt obligations generally 2. Not to exceed 30% of portfolio unsecured, although some issues come to 3. Not to exceed 5% of portfolio with single market on a collateralized or securitized issuer basis. Negotiable Certificates of Deposit Authorized by CGC 53601 (i), GCC 53638 (Issued by commercial banks and thrift institutions against funds deposited for 1. Not to exceed 30% portfolio specified periods of time and earn 2. All purchases must be from institutions specified or variable rates of interest. rated by a nationally recognized rating NCD's differ from other CD's because of organization as designated by the Security their increased liquidity as they are actively and Exchange Commission. traded on the secondary market. These deposits are uninsured and uncollateralized promissory notes. Certificates of Deposit Authorized by CGC 53635, 53635.2, (Unsecured, direct obligations of a U.S. 53635.8, 53636, 53637, 53638, 53641 bank or savings & loan association. Federal Deposit Insurance Corporation 1. Must not exceed 30% of portfolio 4 (FDIC) coverage is provided for 2. Deposits in excess of the $250,000 government deposits, but limited to the first FDIC insured limit shall be collateralized at $250,000 on deposit on behalf of a given a level of 110% of market value of principal entity at a single financial institution. and accrued interest. California law requires that deposits of Allowable by CGC 53601.6 Prohibited by City Treasurer public funds shall be collateralized if not Allowable by CGC 53601.6 Prohibited by City Treasurer insured). Allowable by CGC 53601 (n) Prohibited by City Treasurer Repurchase Agreement Authorized by CGC 53601 (j) (These are agreements between an investor (the pool) who agrees to purchase 1. Market value of the security must be securities and a seller (broker/dealer) who 102% or greater, and adjusted quarterly. commits to repurchase these securities at 2. The minimal market value of 102% can't a later date at the same price, plus be established by more than the next interest). business day. 3. Requires a signed Master Repurchase Agreement from the participating bank or broker/dealer. Local Agency Investment Fund (LAIF) Authorized by CGC 16429.1 (b) Provides high liquidity allowing deposits to be credited to the City's checking account 1. No more than 60% or $50 million within twenty-four (24) hours. State Pool whichever is less shall be invested in LAI F. funds are operated directly by the Office of the State Treasurer, who commingles state and local funds. Supranational Authorized by CGC 53601 (q) United States dollar denominated senior 1. Maximum maturity of five years or less unsecured unsubordinated obligations 2. Eligible for purchase and sale within the issued or unconditionally guaranteed by United States the International Bank for Reconstruction 3. "AA" rated or better by an NRSRO and Development, International Finance 4. Not to exceed 30% of the portfolio Corporation, or Inter -American Development Bank. 9.0 PROHIBITED AND RESTRICTED CATEGORIES OF INVESTMENTS The following investments are either prohibited by law or authorized by law and prohibited by the City Treasurer. Inverse Floaters Prohibited by CGC 53601.6 Range Notes Prohibited by CGC 53601.6 Mortgage Derived, Interest -only Strips Prohibited by CGC 53601.6 Zero ("Strip") Coupons Prohibited by CGC 53601.6 Futures Market Allowable by CGC 53601.6 Prohibited by City Treasurer Options Market Allowable by CGC 53601.6 Prohibited by City Treasurer Priority Obligations Allowable by CGC 53601 (n) Prohibited by City Treasurer 10.0 REVIEW OF INVESTMENT PORTFOLIO The securities held by the City of Diamond Bar must be in compliance with Section 8.0 Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8.0 subsequent to the date of purchase the City Treasurer shall at least quarterly review the portfolio to identify those securities that do not comply. The City Treasurer shall establish procedures to report to the City Council major and critical incidences of noncompliance identified through the review of the portfolio. Should any investment listed in Section 8 exceed a percentage -of -portfolio limitation due to an incident such as fluctuation in portfolio size, the affected securities may be held to maturity to avoid losses. When no loss is indicated, the Treasurer shall consider rebalancing the portfolio after evaluating the expected length of time that it will be imbalanced. Portfolio percentage limits are in place in order to ensure diversification of the City investment portfolio; a small temporary imbalance will not significantly impair that strategy. 11.0 COLLATERALIZATION Collateralization will be required on two types of investments: certificates of deposit and repurchase agreements. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 110% of market value of principal and accrued interest. The City Treasurer, at his/her discretion may waive the collateral requirement for deposits up to the maximum dollar amount which are covered by the Federal Deposit Insurance Corporation, currently $250,000. 12.0 SAFEKEEPING AND CUSTODY All security transactions, including collateral for repurchase agreements, entered into by the City of Diamond Bar shall be conducted on a delivery versus payment (DVP) basis. Securities will be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts. 13.0 MAXIMUM MATURITIES To the extent possible the City of Diamond Bar will attempt to match its investments with anticipated cash flow requirements. The prescribed method of the City of Diamond Bar shall be referred to as "layering" the investments. Monies not needed to cover immediate operating costs may be invested up to a five year maturity. 14.0 INTERNAL CONTROLS The City Treasurer and the Finance Director shall establish procedures that separate the internal responsibility for management and accounting of the investment portfolio. An analysis by an independent, external auditor shall be conducted periodically to review internal controls, account activity and compliance with policies and procedures. 0 15.0 REPORTING As required by California Government Code Section 53607, a monthly report of investments will be provided to the City Council. The required elements of this report are as follows: a) Type of investment b) Issuer c) Date of Maturity d ) Amount of deposit or cost of security e) Current market value of securities with maturity in excess of twelve months f) Statement relating the report to the Statement of Investment Policy g) Rate of interest h) Statement that there are sufficient funds to meet the next six months' obligations The basic premise underlying the City of Diamond Bar's investment philosophy is to insure that money is always available when needed. 16.0 Investment Policy Adoption The City of Diamond Bar's investment policy shall be adopted by resolution of the City Council. The policy shall be reviewed annually by the City Council and any modifications made thereto must be approved by the City Council. Attachments: Appendix A - Broker Dealer Questionnaire Appendix B - Glossary of Cash and Investment Management Terms Appendix C - Local Agency Investment Fund Description APPENDIX A CITY OF DIAMOND BAR BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name of Firm: 2. Address: 3. Telephone: 4. Broker's Representative to the City (attach resume): Name: Title: Telephone: ( ) 5. Manager/Partner-in-Charge (attach resume): Name: Title: Telephone: ( ) 6. List all personnel who will be trading with or quoting securities to City employees (attach resume) Name: Title: Telephone: ( ) ( ) 7. Which of the above personnel have read the City's investment policy? 8. Is your firm a primary dealer in United States Government Securities? Yes No 9. List the total volume of United States Government and Agency Securities for the last calendar year. Firm -wide $ No. of Transactions Your local office $ No. of Transactions 10. Which instruments are offered regularly by your local office? Treasury Bills Treasury Notes/Bonds BA's (domestic) BA's (foreign) Commercial Paper Agencies (specify): CMO's Bank CD's S&LCD's Repos Reverse Repos Other (specify): 11. References -- Please identify your most directly comparable public sector clients in our geographical area. Entity Contact Telephone ( ) ( ) Client Since 12. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. 13. Has your local office ever subject to a regulatory or state/federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so explain: 14. Has a client ever claimed in writing that your firm was responsible for investment losses? If so, explain. G 15. Explain your normal custody and delivery process. Who audits these fiduciary systems? Can you meet safekeeping requirements? 16. How many and what percentage of your transactions failed Last month? Last year? 17. Describe the capital line and trading limits of the office that would conduct business with the City of Diamond Bar. 18. Does your firm participate in the S.I.P.C. insurance program if not, explain. 19. What portfolio information, if any, do you require from your clients? 20. What reports, transactions, confirmations and paper trail will the City receive? 21 . Does your firm offer investment training to your clients? Yes No 22. Please enclose the following: Latest audited financial statements. Samples of reports, transactions, and confirmations the City will receive. Samples of research reports and/or publications that your firm regularly provides to clients. Complete schedule of fees and charges for various transactions. `CERTIFICATION"* I hereby certify that I have personally read the Statement of Investment Policy of the City of Diamond Bar, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of Diamond Bar. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of Diamond Bar of all foreseeable risks associated with financial transactions conducted with our firm. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. Signed Title Countersignature" Title Date Date " Company president or person in charge of government securities operations. 11 Appendix B Glossary of Cash and Investment Manaeement Terms Accrued Interest. Interest earned but which has not yet been paid or received Agency. See "Federal Agency Securities." Ask Price. Price at which a broker/dealer offers to sell a security to an investor. Also known as "offered price." Asset Backed Securities (ABS). A fixed-income security backed by notes or receivables against assets other than real estate. Generally issued by special purpose companies that "own" the assets and issue the ABS. Examples include securities backed by auto loans, credit card receivables, home equity loans, manufactured housing loans, farm equipment loans and aircraft leases. Average Life. The average length of time that an issue of serial bonds and/or term bonds with a mandatory sinking fund feature is expected to be outstanding. Bankers' Acceptance (BA's). A draft or bill of exchange drawn upon and accepted by a bank. Frequently used to finance shipping of international goods. Used as a short-term credit instrument, bankers' acceptances are traded at a discount from face value as a money market instrument in the secondary market on the basis of the credit quality of the guaranteeing bank. Basis Point. One hundredth of one percent, or 0.01%. Thus 1% equals 100 basis points. Bearer Security. A security whose ownership is determined by the holder of the physical security. Typically, there is no registration on the issuer's books. Title to bearer securities is transferred by delivery of the physical security or certificate. Also known as "physical securities." Benchmark Bills: In November 1999, FNMA introduced its Benchmark Bills program, a short- term debt securities issuance program to supplement its existing discount note program. The program includes a schedule of larger, weekly issues in three- and six-month maturities and biweekly issues in one-year for Benchmark Bills. Each issue is brought to market via a Dutch (single price) auction. FNMA conducts a weekly auction for each Benchmark Bill maturity and accepts both competitive and non-competitive bids through a web based auction system. This program is in addition to the variety of other discount note maturities, with rates posted on a daily basis, which FNMA offers. FNMA's Benchmark Bills are unsecured general obligations that are issued in book- entry form through the Federal Reserve Banks. There are no periodic payments of interest on Benchmark Bills, which are sold at a discount from the principal amount and payable at par at maturity. Issues under the Benchmark program constitute the same credit standing as other FNMA discount notes; they simply add organization and liquidity to the short- term Agency discount note market. Benchmark Notes/Bonds: Benchmark Notes and Bonds area series of FNMA "bullet" maturities (non -callable) issued according to a pre -announced calendar. Under its Benchmark Notes/Bonds program, 2, 3, 5, 10 and 30- year maturities are issued each quarter. Each Benchmark Notes new 12 issue has a minimum size of $4 billion, 30- year new issues having a minimum size of $1 billion, with re -openings based on investor demand to further enhance liquidity. The amount of non -callable issuance has allowed FNMA to build a yield curve in Benchmark Notes and Bonds in maturities ranging from 2 to 30 years. The liquidity emanating from these large size issues has facilitated favorable financing opportunities through the development of a liquid overnight and term repo market. Issues under the Benchmark program constitute the same credit standing as other FNMA issues; they simply add organization and liquidity to the intermediate- and long-term Agency market. Benchmark. A market index used as a comparative basis for measuring the performance of an investment portfolio. A performance benchmark should represent a close correlation to investment guidelines, risk tolerance and duration of the actual portfolio's investments. Bid Price. Price at which a broker/dealer offers to purchase a security from an investor. Bond Market Association (BMA). The bond market trade association representing the largest securities markets in the world. In addition to publishing a Master Repurchase Agreement, widely accepted as the industry standard document for Repurchase Agreements, the BMA also recommends bond market closures and early closes due to holidays. Bond. Financial obligation for which the issuer promises to pay the bondholder (the purchaser or owner of the bond) a specified stream of future cash flows, including periodic interest payments and a principal repayment. Book Entry Securities. Securities that are recorded in a customer's account electronically through one of the financial markets electronic delivery and custody systems, such as the Fed Securities wire, DTC and PTC (as opposed to bearer or physical securities). The trend is toward a certificate -free society in order to cut down on paperwork and to diminish investors' concerns about the certificates themselves. The vast majority of securities are now book entry securities. Book Value. The value at which a debt security is reflected on the holder's records at any point in time. Book value is also called "amortized cost" as it represents the original cost of an investment adjusted for amortization of premium or accretion of discount. Also called "carrying value." Book value can vary over time as an investment approaches maturity and differs from "market value" in that it is not affected by changes in market interest rates. Broker/Dealer. A person or firm transacting securities business with customers. A "broker" acts as an agent between buyers and sellers, and receives a commission for these services. A "dealer" buys and sells financial assets from its own portfolio. A dealer takes risk by owning inventory of securities, whereas a broker merely matches up buyers and sellers. See also "Primary Dealer." Bullet Notes/Bonds. Notes or bonds that have a single maturity date and are non -callable. California Local Agency Bonds: Bonds that are issued by a California county, city, city and county, including a chartered city or county, school district, community college district, public district, county board of education, county superintendent of schools, or any public or municipal corporation. Call Date. Date at which a call option may be or is exercised 13 Call Option. The right, but not the obligation, of an issuer of a security to redeem a security at a specified value and at a specified date or dates prior to its stated maturity date. Most fixed- income calls are a par, but can be at any previously established price. Securities issued with a call provision typically carry a higher yield than similar securities issued without a call feature. There are three primary types of call options (1) European - one-time calls, (2) Bermudan - periodically on a predetermined schedule (quarterly, semi-annual, annual), and (3) American - continuously callable at any time on or after the call date. There is usually a notice period of at least 5 business days prior to a call date. Callable Bonds/Notes. Securities, which contain an imbedded call option giving the issuer, the right to redeem the securities prior to maturity at a predetermined price and time. Certificate of Deposit (CD). Bank obligation issued by a financial institution generally offering a fixed rate of return (coupon) for a specified period of time (maturity). Can be as long as 10 years to maturity, but most CDs purchased by public agencies are one year and under. Collateral. Investment securities or other property that a borrower pledges to secure repayment of a loan, secure deposits of public monies, or provide security for a repurchase agreement. Collateralization. Process by which a borrower pledges securities, property, or other deposits for securing the repayment of a loan and/or security. Collateralized Mortgage Obligation (CMO). A security that pools together mortgages and separates them into short, medium, and long-term positions (called tranches). Tranches are set up to pay different rates of interest depending upon their maturity. Interest payments are usually paid monthly. In "plain vanilla" CMOs, principal is not paid on a tranche until all shorter tranches have been paid off. This system provides interest and principal in a more predictable manner. A single pool of mortgages can be carved up into numerous tranches each with its own payment and risk characteristics. Commercial Paper. Short term unsecured promissory note issued by a company or financial institution. Issued at a discount and matures for par or face value. Usually a maximum maturity of 270 days, and given a short-term debt rating by one or more NRSROs. Convexity. A measure of a bond's price sensitivity to changing interest rates. A high convexity indicates greater sensitivity of abond's price to interest rate changes. Corporate Note. A debt instrument issued by a corporation with a maturity of greater than one year and less than ten years. Counterparty. The other party in a two party financial transaction. "Counterparty risk" refers to the risk that the other party, to a transaction, will fail in its related obligations. For example, the bank or broker/dealer in a repurchase agreement. Coupon Rate. Annual rate of interest on a debt security, expressed as a percentage of the bond's face value. Current Yield. Annual rate of return on a bond based on its price. Calculated as (coupon rate / price), but does not accurately reflect a bond's true yield level. 14 Custody. Safekeeping services offered by a bank, financial institution or trust company, referred to as the "custodian." Service normally includes the holding and reporting of the customer's securities, the collection and disbursement of income, securities settlement and market values. Dealer. A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. Delivery Versus Payment (DVP). Settlement procedure in which securities are delivered versus payment of cash, but only after cash has been received. Most security transactions, including those through the Fed Securities Wire system and DTC, are done DVP as a protection for both the buyer and seller of securities. Depository Trust Company (DTC). A firm through which members can use a computer to arrange for securities to be delivered to other members without physical delivery of certificates. A member of the Federal Reserve System and owned mostly by the New York Stock Exchange, the Depository Trust Company uses computerized debit and credit entries. Most corporate securities, commercial paper, CDs and BAs clear through DTC. Derivatives. For hedging purposes, common derivatives are options, futures, swaps and swaptions. All Collateralized Mortgage Obligations ("CMOs") are derivatives. (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). Derivative Security. Financial instrument created from, or whose value depends upon, one or more underlying assets or indexes of asset values. Designated Bond. FFCB's regularly issued, liquid, non -callable securities that generally have a 2 or 3 year original maturity. New issues of Designated Bonds are $1 billion or larger. Re - openings of existing Designated Bond issues are generally a minimum of $100 million. Designated Bonds are offered through a syndicate of two to six dealers. Twice each month the Funding Corporation announces its intention to issue a new Designated Bond, reopen an existing issue, or to not issue or reopen a Designated Bond. Issues under the Designated Bond program constitute the same credit standing as other FFCB issues; they simply add organization and liquidity to the intermediate- and long-term Agency market. Discount Notes. Unsecured general obligations issued by Federal Agencies at a discount. Discount notes mature at par and can range in maturity from overnight to one year. Very large primary (new issue) and secondary markets. Discount Rate. Rate charged by the system of Federal Reserve Banks on overnight loans to member banks. Changes to this rate are administered by the Federal Reserve and closely mirror changes to the "fed funds rate." Discount Securities. Non-interest bearing money market instruments that are issued at discount and redeemed at maturity for full face value. Examples include: U.S. Treasury Bills, Federal Agency Discount Notes, Bankers' Acceptances and Commercial Paper. Discount. The amount by which a bond or other financial instrument sells below its face 15 value. See also "Premium." Diversification. Dividing investment funds among a variety of security types, maturities, industries and issuers offering potentially independent returns. Dollar Price. A bond's cost expressed as a percentage of its face value. For example, a bond quoted at a dollar price of 95 Yz, would have a principal cost of $955 per $1,000 of face value. Duff & Phelps. One of several NRSROs that provide credit ratings on corporate and bank debt issues. Duration. The weighted average maturity of a security's or portfolio's cash flows, where the present values of the cash flows serve as the weights. The greater the duration of a security/portfolio, the greater its percentage price volatility with respect to changes in interest rates. Used as a measure of risk and a key tool for managing a portfolio versus a benchmark and for hedging risk. There are also different kinds of duration used for different purposes (e.g. MacAuley Duration, Modified Duration). Fannie Mae. See "Federal National Mortgage Association." Fed Money Wire. A computerized communications system that connects the Federal Reserve System with its member banks, certain U. S. Treasury offices, and the Washington D.C. office of the Commodity Credit Corporation. The Fed Money Wire is the book entry system used to transfer cash balances between banks for themselves and for customer accounts. Fed Securities Wire. A computerized communications system that facilitates book entry transfer of securities between banks, brokers and customer accounts, used primarily for settlement of U.S. Treasury and Federal Agency securities. Fed. See 'Federal Reserve System." Federal Agency Security. A debt instrument issued by one of the Federal Agencies. Federal Agencies are considered second in credit quality and liquidity only to U.S. Treasuries. Federal Agency. Government sponsored/owned entity created by the U.S. Congress, generally for the purpose of acting as a financial intermediary by borrowing in the marketplace and directing proceeds to specific areas of the economy considered to otherwise have restricted access to credit markets. The largest Federal Agencies are GNMA, FNMA, FHLMC, FHLB, FFCB, SLMA, and TVA. Federal Deposit Insurance Corporation (FDIC). Federal agency that insures deposits at commercial banks, currently to a limit of $250,000 per depositor per bank. Federal Farm Credit Bank (FFCB). One of the large Federal Agencies. A government sponsored enterprise (GSE) system that is a network of cooperatively -owned lending institutions that provides credit services to farmers, agricultural cooperatives and rural utilities. The FFCBs act as financial intermediaries that borrow money in the capital markets and use the proceeds to make loans and provide other assistance to farmers and farm -affiliated businesses. Consists of the consolidated operations of the Banks for Cooperatives, Federal Intermediate Credit Banks, and Federal Land Banks. Frequent issuer of discount notes, agency notes and callable agency securities. FFCB debt is not an obligation of, nor is it guaranteed by 16 the U.S. government, although it is considered to have minimal credit risk due to its importance to the U.S. financial system and agricultural industry. Also issues notes under its "designated note" program. Federal Funds (Fed Funds). Funds placed in Federal Reserve Banks by depository institutions in excess of current reserve requirements, and frequently loaned or borrowed on an overnight basis between depository institutions. Federal Funds Rate (Fed Funds Rate). The interest rate charged by a depository institution lending Federal Funds to another depository institution. The Federal Reserve influences this rate by establishing a "target" Fed Funds rate associated with the Fed's management of monetary policy. Federal Home Loan Bank System (FHLB). One of the large Federal Agencies. A government sponsored enterprise (GSE) system, consisting of wholesale banks (currently twelve district banks) owned by their member banks, which provides correspondent banking services and credit to various financial institutions, financed by the issuance of securities. The principal purpose of the FHLB is to add liquidity to the mortgage markets. Although FHLB does not directly fund mortgages, it provides a stable supply of credit to thrift institutions that make new mortgage loans. FHLB debt is not an obligation of, nor is it guaranteed by the U.S. government, although it is considered to have minimal credit risk due to its importance to the U.S. financial system and housing market. Frequent issuer of discount notes, agency notes and callable agency securities. Also issues notes under its "global note" and "TAP" programs. Federal Home Loan Mortgage Corporation (FHLMC or "Freddie Mae"). One of the large Federal Agencies. A government sponsored public corporation (GSE) that provides stability and assistance to the secondary market for home mortgages by purchasing first mortgages and participation interests financed by the sale of debt and guaranteed mortgage backed securities. FHLMC debt is not an obligation of, nor is it guaranteed by the U.S. government, although it is considered to have minimal credit risk due to its importance to the U.S. financial system and housing market. Frequent issuer of discount notes, agency notes, callable agency securities and MBS. Also issues notes under its "reference note" program. Federal National Mortgage Association (FNMA or "Fannie Mae"). One of the large Federal Agencies. A government sponsored public corporation (GSE) that provides liquidity to the residential mortgage market by purchasing mortgage loans from lenders, financed by the issuance of debt securities and MBS (pools of mortgages packaged together as a security). FNMA debt is not an obligation of, nor is it guaranteed by the U.S. government, although it is considered to have minimal credit risk due to its importance to the U.S. financial system and housing market. Frequent issuer of discount notes, agency notes, callable agency securities and MBS. Also issues notes under its "benchmark note" program. Federal Reserve Bank. One of the 12 distinct banks of the Federal Reserve System. Federal Reserve System (the Fed). The independent central bank system of the United States that establishes and conducts the nation's monetary policy. This is accomplished in three major ways: (1) raising or lowering bank reserve requirements, (2) raising or lowering the target Fed Funds Rate and Discount Rate, and (3) in open market operations by buying and selling government securities. The Federal Reserve System is made up of twelve Federal Reserve 17 District Banks, their branches, and many national and state banks throughout the nation. It is headed by the seven member Board of Governors known as the "Federal Reserve Board" and headed by its Chairman. Financial Industry Regulatory Authority, Inc (FINRA). A private corporation that acts as a self-regulatory organization (SRO). FINRA is the successor to the National Association of Securities Dealers, Inc. (NASD). Though sometimes mistaken for a government agency, it is a non-governmental organization that performs financial regulation of member brokerage firms and exchange markets. The government also has a regulatory arm for investments, the Securities and Exchange Commission. Fiscal Agent/Paying Agent. A bank or trust company that acts, under a trust agreement with a corporation or municipality, in the capacity of general treasurer. The agent performs such duties as making coupon payments, paying rents, redeeming bonds, and handling taxes relating to the issuance of bonds. Fitch Investors Service, Inc. One of several NRSROs that provide credit ratings on corporate and municipal debt issues. Floating Rate Security (FRN or "floater"). A bond with an interest rate that is adjusted according to changes in an interest rate or index. Differs from variable-rate debt in that the changes to the rate take place immediately when the index changes, rather than on a predetermined schedule. See also "Variable Rate Security." Freddie Mac. See "Federal Home Loan Mortgage Corporation". Ginnie Mae. See "Government National Mortgage Association". Global Notes: Notes designed to qualify for immediate trading in both the domestic U.S. capital market and in foreign markets around the globe. Usually large issues that are sold to investors worldwide and therefore have excellent liquidity. Despite their global sales, global notes sold in the U.S. are typically denominated in U.S. dollars. Government National Mortgage Association (GNMA or "Ginnie Mae"). One of the large Federal Agencies. Government-owned Federal Agency that acquires, packages, and resells mortgages and mortgage purchase commitments in the form of mortgage-backed securities. Largest issuer of mortgage pass-through securities. GNMA debt is guaranteed by the full faith and credit of the U.S. government (one of the few agencies that is actually full faith and credit of the U.S.). Government Securities. An obligation of the U.S. government, backed by the full faith and credit of the government. These securities are regarded as the highest quality of investment securities available in the U.S. securities market. See "Treasury Bills, Notes, Bonds, and SLGS." Government Sponsored Enterprise (GSE). Privately owned entity subject to federal regulation and supervision, created by the U.S. Congress to reduce the cost of capital for certain borrowing sectors of the economy such as students, farmers, and homeowners. GSEs carry the implicit backing of the U.S. Government, but they are not direct obligations of the U.S. Government. For this reason, these securities will offer a yield premium over U.S. Treasuries. Some consider GSEs to be stealth recipients of corporate welfare. Examples of GSEs include: FHLB, FHLMC, FNMA and SLMA Government Sponsored Enterprise Security. A security issued by a Government Sponsored Enterprise. Considered Federal Agency Securities. Index. A compilation of statistical data that tracks changes in the economy or in financial markets. Interest -Only (10) STRIP. A security based solely on the interest payments from the bond. After the principal has been repaid, interest payments stop and the value of the security falls to nothing. Therefore, IOs are considered risky investments. Usually associated with mortgage- backed securities. Internal Controls. An internal control structure ensures that the assets of the entity are protected from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2) the valuation of costs and benefits requires estimates and judgments by management. Internal controls should address the following points: 1. Control of collusion - Collusion is a situation where two or more employees are working in conjunction to defraud their employer. 2. Separation of transaction authority from accounting and record keeping - By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. 3. Custodial safekeeping - Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping. 4. Avoidance of physical delivery securities - Book -entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. 5. Clear delegation of authority to subordinate staff members - Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities. 6. Written confirmation of transactions for investments and wire transfers - Due to the potential for error and improprieties arising from telephone and electronic transactions, all transactions should be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures. 7. Development of a wire transfer agreement with the lead bank and third -party custodian - The designated official should ensure that an agreement will be entered into and will address the following points: controls, security provisions, and responsibilities of each party malting and receiving wire transfers. 19 Inverse Floater. A floating rate security structured in such a way that it reacts inversely to the direction of interest rates. Considered risky as their value rooves in the opposite direction of normal fixed-income investments and whose interest rate can fall to zero. Investment Advisor. A company that provides professional advice managing portfolios, investment recommendations and/or research in exchange for a management fee. Investment Adviser Act of 1940. Federal legislation that sets the standards by which investment companies, such as mutual funds, are regulated in the areas of advertising, promotion, performance reporting requirements, and securities valuations. Investment Grade. Bonds considered suitable for preservation of invested capital; bonds rated a minimum of Baa3 by Moody's, BBB- by Standard & Poor's, or BBB- by Fitch. Although "BBB" rated bonds are considered investment grade, most public agencies cannot invest in securities rated below "A." Liquidity. Relative ease of converting an asset into cash without significant loss of value. Also, a relative measure of cash and near -cash items in a portfolio of assets. Also, a term describing the marketability of a money market security correlating to the narrowness of the spread between the bid and ask prices. Local Agency Investment Fund (LAIF): A voluntary investment fund open to state and local government entities and certain non-profit organizations in California in which organization pools their funds for investment. LAIF is managed by the State Treasurer's Office. Long -Term Core Investment Program. Funds that are not needed within a one year period. Market Value. The fair market value of a security or commodity. The price at which a willing buyer and seller would pay for a security. Mark -to -market. Adjusting the value of an asset to its market value, reflecting in the process unrealized gains or losses. Master Repurchase Agreement. A widely accepted standard agreement form published by the Bond Market Association (BMA) that is used to govern and document Repurchase Agreements and protect the interest of parties in a repo transaction. Maturity Date. Date on which principal payment of a financial obligation is to be paid. Medium Term Notes (MTN's). Used frequently to refer to corporate notes of medium maturity (5 -years and under). Technically, any debt security issued by a corporate or depository institution with a maturity from 1 to 10 years and issued under an MTN shelf registration. Usually issued in smaller issues with varying coupons and maturities, and underwritten by a variety of broker/dealers (as opposed to large corporate deals issued and underwritten all at once in large size and with a fixed coupon and maturity). Money Market. The market in which short-term debt instruments (bills, commercial paper, bankers' acceptance, etc.) are issued and traded. Money Market Mutual Fund (MMF). A type of mutual fund that invests solely in money 20 market instruments, such as: U.S. Treasury bills, commercial paper, bankers' acceptances, and repurchase agreements. Money market mutual funds are registered with the SEC under the Investment Company Act of 1940 and are subject "rule 2a-7" which significantly limits average maturity and credit quality of holdings. MMF's are managed to maintain a stable net asset value (NAV) of $1.00. Many MMFs carry ratings by a NRSRO. Moody's Investors Service. One of several NRSROs that provide credit ratings on corporate and municipal debt issues. Mortgage Backed Securities (MBS). Mortgage-backed securities represent an ownership interest in a pool of mortgage loans made by financial institutions, such as savings and loans, commercial banks, or mortgage companies, to finance the borrower's purchase of a home or other real estate. The majority of MBS are issued and/or guaranteed by GNMA, FNMA and FHLMC. There are a variety of MBS structures, some of which can be very risky and complicated. All M13S have reinvestment risk as actual principal and interest payments are dependent on the payment of the underlying mortgages which can be prepaid by mortgage holders to refinance and lower rates or simply because the underlying property was sold. Mortgage Pass -Through Securities. A pool of residential mortgage loans with the monthly interest and principal distributed to investors on a pro -rata basis. Largest issuer is GNMA. Municipal Note/Bond. A debt instrument issued by a state or local government unit or public agency. The vast majority of municipals are exempt from state and federal income tax, although some non-qualified issues are taxable. Mutual Fund. Portfolio of securities professionally managed by a registered investment company that issues shares to investors. Many different types of mutual funds exist (bond, equity, money fund); all except money market funds operate on a variable net asset value (NAV). Negotiable Certificate of Deposit (Negotiable CD). Large denomination CDs ($100,000 and larger) that are issued in bearer form and can be traded in the secondary market. Net Asset Value. The market value of one share of an investment company, such as a mutual fund. This figure is calculated by totaling a fund's assets which includes securities, cash, and any accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number of shares outstanding. This is calculated once a day based on the closing price for each security in the fund's portfolio. (See below.) [(Total assets) - (Liabilities)]/(Number of shares outstanding) NRSRO. A "Nationally Recognized Statistical Rating Organization." A designated rating organization that the SEC has deemed a strong national presence in the U.S. NRSROs provide credit ratings on corporate and bank debt issues. Only ratings of a NRSRO may be used for the regulatory purposes of rating. Includes Moody's, S&P, Fitch and Duff & Phelps. Offered Price. See also "Ask Price." Open Market Operations. Federal Reserve monetary policy tactic entailing the purchase or sale of government securities in the open market by the Federal Reserve System from and to primary dealers in order to influence the money supply, credit conditions, and interest rates. 21 Par Value. Face value, stated value or maturity value of a security. Physical Delivery. Delivery of readily available underlying assets at contract maturity Portfolio. Collection of securities and investments held by an investor. Premium. The amount by which a bond or other financial instrument sells above its face value. See also "Discount." Primary Dealer. Any of a group of designated government securities dealers designated by to the Federal Reserve Bank of New York. Primary dealers can buy and sell government securities directly with the Fed. Primary dealers also submit daily reports of market activity and security positions held to the Fed and are subject to its informal oversight. Primary dealers are considered the largest players in the U.S. Treasury securities market. Prime Paper. Commercial paper of high quality. Highest rated paper is A -1+/A-1 by S&P and P-1 by Moody's. Principal. Face value of a financial instrument on which interest accrues. May be less than par value if some principal has been repaid or retired. For a transaction, principal is par value times price and includes any premium or discount. Prudent Investor Standard. Standard that requires that when investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. More stringent than the "prudent person" standard as it implies a level of knowledge commensurate with the responsibility at hand. Range Note. A type of structured note that accrues interest daily at a set coupon rate that is tied to an index. Most range notes have two coupon levels; a higher accrual rate for the period the index is within a designated range, the lower accrual rate for the period that the index falls outside the designated range. This lower rate may be zero and may result in zero earnings. Rate of Return. Amount of income received from an investment, expressed as a percentage of the amount invested. Realized Gains (Losses). The difference between the sale price of an investment and its book value. Gains/losses are "realized" when the security is actually sold, as compared to "unrealized" gains/losses which are based on current market value. See "Unrealized Gains (Losses)." Reference Bills: FHLMC's short-term debt program created to supplement its existing discount note program by offering issues from one month through one year, auctioned on a weekly or on an alternating four-week basis (depending upon maturity) offered in sizeable volumes ($1 billion and up) on a cycle of regular, standardized issuance. Globally sponsored and distributed, 22 Reference Bill issues are intended to encourage active trading and market-making and facilitate the development of a term repo market. The program was designed to offer predictable supply, pricing transparency and liquidity, thereby providing alternatives to U.S. Treasury bills. FHLMC's Reference Bills are unsecured general corporate obligations. This program supplements the corporation's existing discount note program. Issues under the Reference program constitute the same credit standing as other FHLMC discount notes; they simply add organization and liquidity to the short-term Agency discount note market. Reference Notes: FHLMC's intermediate-term debt program with issuances of 2, 3, 5, 10 and 30 - year maturities. Initial issuances range from $2 - $6 billion with re -openings ranging $1 - $4 billion. The notes are high-quality bullet structures securities that pay interest semiannually. Issues under the Reference program constitute the same credit standing as other FHLMC notes; they simply add organization and liquidity to the intermediate- and long-term Agency market. Repurchase Agreement (Repo). A short-term investment vehicle where an investor agrees to buy securities from a counterparty and simultaneously agrees to resell the securities back to the counterparty at an agreed upon time and for an agreed upon price. The difference between the purchase price and the sale price represents interest earned on the agreement. In effect, it represents a collateralized loan to the investor, where the securities are the collateral. Can be DVP, where securities are delivered to the investor's custodial bank, or "tri -party" where the securities are delivered to a third parry intermediary. Any type of security can be used as "collateral," but only some types provide the investor with special bankruptcy protection under the law. Repos should be undertaken only when an appropriate BMA approved master repurchase agreement is in place. Reverse Repurchase Agreement (Reverse Repo). A repo from the point of view of the original seller of securities. Used by dealers to finance their inventory of securities by essentially borrowing at short-term rates. Can also be used to leverage a portfolio and in this sense, can be considered risky if used improperly. Safekeeping. Service offered for a fee, usually by financial institutions, for the holding of securities and other valuables. Safekeeping is a component of custody services. Secondary Market. Markets for the purchase and sale of any previously issued financial instrument. Securities Lending. An arrangement between and investor and a custody bank that allows the custody bank to "loan" the investors investment holdings, reinvest the proceeds in permitted investments, and shares any profits with the investor. Should be governed by a securities lending agreement. Can increase the risk of a portfolio in that the investor takes on the default risk on the reinvestment at the discretion of the custodian. Sinking Fund. A separate accumulation of cash or investments (including earnings on investments) in a fund in accordance with the terms of a trust agreement or indenture, funded by periodic deposits by the issuer (or other entity responsible for debt service), for the purpose of assuring timely availability of moneys for payment of debt service. Usually used in connection with term bonds. 23 Spread. The difference between the price of a security and similar maturity U.S. Treasury investments, expressed in percentage terms or basis points. A spread can also be the absolute difference in yield between two securities. The securities can be in different markets or within the same securities market between different credits, sectors, or other relevant factors. Standard & Poor's. One of several NRSROs that provide credit ratings on corporate and municipal debt issues. STRIPS (Separate Trading of Registered Interest and Principal of Securities). Acronym applied to U.S. Treasury securities that have had their coupons and principal repayments separated into individual zero-coupon Treasury securities. The same technique and "strips" description can be applied to non-Treasruy securities (e.g. FNMA strips). Structured Notes. Notes that have imbedded into their structure options such as step-up coupons or derivative- based returns. Supranational Debt. The debt of an international or multi -lateral financial agency used to finance economic and infrastructure development, environmental protection, poverty reduction and renewable energy around the world. Supranational debt is typically rated AAA by most NRSRO's as these entities are well -capitalized, have significant capital commitments from a diverse capital base, conservative lending and risk management practices and strong supervision. Swap. Trading one asset for another TAP Notes: Federal Agency notes issued under the FHLB TAP program. Launched in 6/99 as a refinement to the FHLB bullet bond auction process. In a break from the FHLB's traditional practice of bringing numerous small issues to market with similar maturities, the TAP Issue Program uses the four most common maturities and reopens them up regularly through a competitive auction. These maturities (2, 3, 5 and 10 year) will remain open for the calendar quarter, after which they will be closed and a new series of TAP issues will be opened to replace them. This reduces the number of separate bullet bonds issued, but generates enhanced awareness and liquidity in the marketplace through increased issue size and secondary market volume. Tennessee Valley Authority (TVA). One of the large Federal Agencies. A wholly owned corporation of the United States government that was established in 1933 to develop the resources of the Tennessee Valley region in order to strengthen the regional and national economy and the national defense. Power operations are separated from non -power operations. TVA securities represent obligations of TVA, payable solely from TVA's net power proceeds, and are neither obligations of nor guaranteed by the United States. TVA is currently authorized to issue debt up to $30 billion. Under this authorization, TVA may also obtain advances from the U.S. Treasury of up to $150 million. Frequent issuer of discount notes, agency notes and callable agency securities. Total Return. Investment performance measured over a period of time that includes coupon interest, interest on interest, and both realized and unrealized gains or losses. Total return includes, therefore, any market value appreciation/depreciation on investments held at period end. Treasuries. Collective term used to describe debt instruments backed by the U.S. Government and issued through the U.S. Department of the Treasury. Includes Treasury bills, 24 Treasury notes, and Treasury bonds. Also a benchmark term used as a basis by which the yields of non -Treasury securities are compared (e.g., "trading at 50 basis points over Treasuries"). Treasury Bills (T -Bills). Short-term direct obligations of the United States Government issued with an original term of one year or less. Treasury bills are sold at a discount from face value and do not pay interest before maturity. The difference between the purchase price of the bill and the maturity value is the interest earned on the bill. Currently, the U.S. Treasury issues 4 - week, 13 -week and 26 -week T -Bills Treasury Bonds. Long-term interest-bearing debt securities backed by the U.S. Government and issued with maturities of ten years and longer by the U.S. Department of the Treasury. The Treasury stopped issuing Treasury Bonds in August 2001. Treasury Notes. Intermediate interest-bearing debt securities backed by the U.S. Government and issued with maturities ranging from one to ten years by the U.S. Department of the Treasury. The Treasury currently issues 2 -year, 5 -year and 10 -year Treasury Notes. Trustee. A bank designated by an issuer of securities as the custodian of funds and official representative of bondholders. Trustees are appointed to insure compliance with the bond documents and to represent bondholders in enforcing their contract with the issuer. Uniform Net Capital Rule. SEC regulation 15C3-1 that outlines the minimum net capital ratio (ratio of indebtedness to net liquid capital) of member fines and non-member broker/dealers. Unrealized Gains (Losses). The difference between the market value of an investment and its book value. Gains/losses are "realized" when the security is actually sold, as compared to "unrealized" gains/losses which are based on current market value. See also "Realized Gains (Losses)." Variable -Rate Security. A bond that bears interest at a rate that varies over time based on a specified schedule of adjustment (e.g., daily, weekly, monthly, semi-annually or annually). See also "Floating Rate Note." Weighted Average Maturity (or just "Average Maturity"). The average maturity of all securities and investments of a portfolio, determined by multiplying the par or principal value of each security or investment by its maturity (days or years), summing the products, and dividing the sum by the total principal value of the portfolio. A simple measure of risk of a fixed-income portfolio. Weighted Average Maturity to Call. The average maturity of all securities and investments of a portfolio, adjusted to substitute the first call date per security for maturity date for those securities with call provisions. Yield Curve. A graphic depiction of yields on like securities in relation to remaining maturities spread over a time line. The traditional yield curve depicts yields on U.S. Treasuries, although yield curves exist for Federal Agencies and various credit quality corporates as well. Yield curves can be positively sloped (normal) where longer-term investments have higher yields, or "inverted" (uncommon) where longer-term investments have lower yields than shorter ones. 25 Yield to Call (YTC). Same as"Yield to Maturity," except the return is measured to the first call date rather than the maturity date. Yield to call can be significantly higher or lower than a security's yield to maturity. Yield to Maturity (YTM). Calculated return on an investment, assuming all cash flows from the security are reinvested at the same original yield. Can be higher or lower than the coupon rate depending on market rates and whether the security was purchased at a premium or discount. There are different conventions for calculating YTM for various types of securities. Yield. There are numerous methods of yield determination. In this glossary, see also "Current Yield," "Yield Curve," "Yield to Call" and "Yield to Maturity." Appendix C Local Agency Investment Fund Program Description The Local Agency Investment Fund (LAIF) is a voluntary program created by statute in 1977 as an investment alternative for California's local governments and special districts and it continues today under Treasurer John Chiang's administration. The enabling legislation for the LAIF is Section 16429.1 et seq. of the California Government Code. This program offers local agencies the opportunity to participate in a major portfolio which invests hundreds of millions of dollars, using the investment expertise of the Treasurer's Office investment staff at no additional cost to the taxpayer. This in-house management team is comprised of civil servants who have each worked for the State Treasurer's Office for an average of 20 years. The LAIF is part of the Pooled Money Investment Account (PIMA). The PMIA began in 1955 and oversight is provided by the Pooled Money Investment Board (PMIB) and an in-house Investment Committee. The PMIB members are the State Treasurer, Director of Finance and State Controller. The Local Investment Advisory Board (LIAB) provides oversight for LAI F. The Board consists of five members as designated by statute. The Chairman is the State Treasurer or his designated representative. Two members qualified by training and experience in the field of investment or finance, and the State Treasurer appoints two members who are treasurers, finance or fiscal officers or business managers employed by any county, city or local district or municipal corporation of this state. The term of each appointment is two years or at the pleasure of the appointing authority. All securities are purchased under the authority of Government Code Section 16430 and 16480.4. The State Treasurer's Office takes delivery of all securities purchased on a delivery versus payment basis using a third party custodian. All investments are purchased at market and a market valuation is conducted monthly. 26 Additionally, the PMIA has Policies, Goals, and Objectives for the portfolio to make certain that our goals of Safety, Liquidity and Yield are not jeopardized and that prudent management prevails. These policies are formulated by investment staff and reviewed by both the PMIB and the LIAB on an annual basis. The State Treasurer's Office is audited by the Bureau of State Audits on an annual basis and the resulting opinion is posted to the STO website following its publication. The Bureau of State Audits also has a continuing audit process throughout the year. All investments and LAIF claims are audited on a daily basis by the State Controller's Office as well as an in-house audit process involving three separate divisions. Under Federal Law, the State of California cannot declare bankruptcy, thereby allowing the Government Code Section 16429.3 to stand. This Section states that "moneys placed with the Treasurer for deposit in the LAIF by cities, counties, special districts, nonprofit corporations, or qualified quasi -governmental agencies shall not be subject to either of the following: (a) transfer or loan pursuant to Sections 16310, 16312, or 16313, or (b) impoundment or seizure by any state official or state agency." During the 2002 legislative session, California Government Code Section 16429.4 was added to the LAIF's enabling legislation. The Section states that "right of a city, county, city and county, special district, nonprofit corporation, or qualified quasi -governmental agency to withdraw its deposited moneys from the LAIF, upon demand, may not be altered, impaired, or denied in any way, by any state official or state agency based upon the state's failure to adopt a State Budget by July 1 of each new fiscal year." The LAIF has grown from 293 participants and $468 million in 1977 to 2,461 participants and $22.2 billion at the end of April 2016. State Treasurer's Office Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916)653-3001 http://www.treasurer.ca.gov/pmia-laif 27 CITY COUNCIL Agenda # 8 . 1 (d) Meeting Date: June 7, 2016 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Mang r TITLE: Resolution No. 2016 -XX, Establishing a Compensation Plan Incorporating Salary Ranges and Fringe Benefits for Benefitted Classifications of Employment Effective June 25, 2016 and Amending Resolution 2015-43. RECOMMENDATION: Adopt. FINANCIAL IMPACT: The financial impact of this action is $110,177 of additional personnel costs, $83,612 has an impact to the General Fund which has been incorporated into the Fiscal Year 2016- 2017 Budget. This includes a 1.5% cost of living adjustment (COLA) and an increase to the Benefit Allotment of $50.00 per month along with several updates to the City's classification and compensation system. BACKGROUND/DISCUSSION: Each year, the City Council adopts the Compensation Plan for the upcoming fiscal year which includes employee positions and associated salary ranges. The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a Cost of Living Adjustment (COLA) for employees based on the March to March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties. This year's CPI for the established period is 1.34%. As presented in the budget, the recommendation is a 1.5% COLA for all benefitted classifications of employment including the City Manager position. In addition, it is recommended that a $50 per month increase to the Benefit Allotment be approved for all benefitted classifications of employment including the members of the City Council to keep up with corresponding health premium rate increases. With the monthly Benefit Allotment increase, full-time non-exempt staff will receive $1,220 and full-time exempt staff and City Council Members will receive $1,250 to be used towards health benefits. Via the adopted FY 2016-17 Goals & Objectives, the City Council has made the development and maintenance of a professional and effective workforce to serve the public a priority. It is then the duty and responsibility of the City Manager to periodically review departmental operations and staffing structures for efficient, cost effective, and economical delivery of services to the public and to conduct long-term organizational and succession planning. Therefore, I have identified the following recommendations as the first phase of objectives in meeting this goal: 1. Realignment of all park and facility maintenance functions and capital improvement projects (CIP) from Community Services to Public Works under the supervision of the Public Works Director, as is typical in many municipal organizations. As the City has matured and the number of properties requiring city operation and maintenance has increased, it is prudent to centralize the maintenance function to provide a more efficient and coordinated response to the development and upkeep of such public facilities. As a result of the additional duties, responsibilities, and supervision associated with the centralization of maintenance and management of CIP, the Public Works Director salary range has been adjusted to Salary Grade 58E. 2. With the maintenance and CIP functions transferred from Community Services to Public Works, the overall scope of the Community Services Department has been changed to focus primarily on Parks & Recreation programming. Therefore, it is appropriate to reflect the change by adjusting job classification titles as follows: Community Services Worker to Recreation Worker Community Services Leader I to Recreation Leader I Community Services Leader II to Recreation Leader II Community Services Specialist to Recreation Specialist Community Services Coordinator to Recreation Coordinator Furthermore, as a result of the changes in duties and responsibilities related to the realignment of parks and facilities maintenance and CIP to Public Works, it is recommended that the Community Services Director job classification be retitled to Parks & Recreation Director and the salary range be adjusted to Salary Grade 51 E. 3. There is no longer a need to specialize maintenance related job titles between two departments since they will all be centralized in the Public Works Department. The City's classification and compensation structure currently aligns the Senior Facilities Maintenance Worker and Senior Street Maintenance Worker at Salary Grade 10NE. It is recommended that the job titles for both classifications be broadened and titled Senior Maintenance Worker. The assigned duties, knowledge, skills and abilities for each of the maintenance divisions will be distinguished within the City's classification specification document. This also allows for greater flexibility for the City to assign a Senior Maintenance Worker position to the Parks Maintenance Division in the future since there is no current position in the City's classification structure with that title. There is no budgetary impact associated with this change. 4. The reclassification of the Deputy City Manager to Assistant City Manager to establish an adjusted supervisory and reporting structure and to assist in the transition of the realigned Parks & Recreation Department is also recommended. In addition to the supervision of the Parks & Recreation Director, it is recommended that the Assistant City Manager oversee the Information Systems Director, and Human Resources Manager in addition to the Assistant to the City Manager, City Clerk, Public Information Manager, and Public Safety program. Additionally, it is recommended that the Assistant City Manager salary range be adjusted to Salary Grade 59E to reflect current labor market conditions. 5. The additional duties and responsibilities assigned to the Assistant City Manager will stretch the capacity of the City Manager's Office. To ensure proper oversight of programs and personnel, it is recommended that the Assistant to the City Manager classification be fully funded for FY 16-17 and beyond. This position will be tasked with the supervision of the City's Management Analyst series and will provide direct technical and project management support to the Assistant City Manager and City Manager's Office, including high level tasks involving public safety (LASD contract, Animal Control, Emergency Preparedness) and Finance Department. 6. The additional duties and responsibilities assigned to the Assistant City Manager necessitate the realignment of the City's risk management function and it is recommended that it be transferred over to the Human Resources Division. Risk Management includes general liability, workers compensation, vehicle, crime, environmental and safety programs through the California Joint Powers Insurance Authority (JPIA) and the City's Employee Safety Program. The complete centralization of risk management will improve organizational efficiency and identify new ways to further mitigate the City's overall risk exposure. With these additional duties and responsibilities, it is recommended that the Human Resources Manager job classification title be amended to Human Resources and Risk Manager and the classification's salary range be adjusted to Salary Grade 44E. With additional retirements expected in the next fiscal year, these are just the first in a series of personnel adjustments designed to identify new long-term efficiencies as the organization matures. It is expected that additional structural changes will be brought to the City Council for consideration over the next 12 — 24 months. If approved by City Council, these actions will be effective at the beginning of the first pay period closest to July 1, 2016 which is June 25, 2016. Attachment: Resolution 2016 -XX Amending City of Diamond Bar Compensation Plan and Fringe Benefits effective June 25, 2016 Resolution No. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, AMENDING CITY OF DIAMOND BAR COMPENSATION PLAN AND FRINGE BENEFITS EFFECTIVE JUNE 25, 2016 WHEREAS, the City Council of the City of Diamond Bar adopted and amended the City of Diamond Bar Compensation Plan (hereafter, the "Plan") by adoption of Resolution No. 2015-43, which became effective December 15, 2015; and WHEREAS, the City Council of the City of Diamond Bar has approved and adopted the annual budget for Fiscal Year 2016-2017; and WHEREAS, the City Council of the City of Diamond Bar amends Resolution 2015-43, to include a 1.5% cost of living adjustment for all benefitted classifications of employment as reflected in the attached compensation plan (Schedule B thru F) as Exhibit "A"; and WHEREAS, the City Council of the City of Diamond Bar includes an increase of $50 to the benefit allotment for all benefited classifications of employment and City Council Members; and WHEREAS, the City Council of the City of Diamond Bar desires to adjust the Public Works Director classification's annual salary to Salary Grade 58E due to an increase in additional duties and responsibilities; and WHEREAS, the City Council of the City of Diamond Bar desires to adjust the Community Services Director classification's job title and annual salary to Parks and Recreation Director at Salary Grade 51 E due to a reduction in duties and responsibilities; and WEREAS, the City Council of the City of Diamond Bar desires to adjust the Assistant City Manager salary range to Salary Grade 59E to reflect current labor market conditions; and WHEREAS, the City Council of the City of Diamond Bar desires to retitle the Senior Facility Maintenance Worker and Senior Street Maintenance Worker job classification titles to Senior Maintenance Worker; and WHEREAS, the City Council of the City of Diamond Bar desires to adjust the Human Resources Manager classification's job title and annual salary to Human Resources and Risk Manager at Salary Grade 44E due to an increase in additional duties and responsibilities; and WHEREAS, the City Council of the City of Diamond Bar desires to adjust the job titles of all part-time and full-time positions to properly reflect the newly re -organized Parks and Recreation Department as listed in the table below. From To Community Services Worker Recreation Worker Community Services Leader I Recreation Leader I Community Services Leader II Recreation Leader II Community Services Specialist Recreation Specialist Community Services Coordinator Recreation Coordinator NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby amend Resolution 2015-43 effective June 25, 2016 as cited above. PASSED, APPROVED AND ADOPTED this day of June 2016. Nancy Lyons, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of June 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Tommye A. Cribbins, City Clerk City of Diamond Bar EXHIBIT "A" Schedule B CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2016 - 2017 PART-TIME/HOURLY NON-EXEMPT/BENEFITED POSITIONS GRADE CLASSIFICATION A B C D E F G H8 Asst. Pre•School Teacher $13.39 $14.06 $14.76 $15.50 $16.28 $17.09 $17.95 H10 Pre -School Teacher $14.75 $15,49 $16.27 $17.08 $17.93 $18.83 $19.77 Effective June 25, 2016 Approved by City Council on June 7, 2016 Schedule C CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2016 - 2017 FULL-TIME NON-EXEMPT BENEFITED POSITIONS GRADE CLASSIFICATION A B C D E F G 7NE Recreation Specialist $18.32 $19.24 $20.20 $21.21 $22.27 $23.38 $24.55 Senior Office Specialist $1,465.71 $1,538.99 $1,615.94 $1,696.74 $1,781.58 $1,870.66 $1,964.19 $3,175.70 $3,334.49 $3,50121 $3,676.27 $3,860.09 $4,053.09 $4,255.75 $38,108.43 $40,013.85 $42,014.55 $44,115.27 $46,321.04 $48,637.09 $51,068.94 10NE Senior Maintenance Worker $19.73 $20.72 $21.75 $22,84 $23.98 $25.18 $26.44 $1,578.41 $1,657.33 $1,740,19 $1,827.20 $1,918.56 $2,014,49 $2,115.22 $3,419.88 $3,590.88 $3,770.42 $3,958.94 $4,156.89 $4,364.74 $4,582.97 $41,038.61 $43,090.54 $45,245.07 $47,507.32 $49,882.69 $52,376.82 $54,995.66 14NE Administrative Assistant $21.78 $22,87 $24.01 $25.21 $26.47 $27.80 $29.19 Permit Technician $1,742.27 $1,829.38 $1,920.85 $2,016.89 $2,117.74 $2,223.62 $2,334.80 $3,774.91 $3,963.66 $4,161.84 $4,369.93 $4,588.43 $4,817.85 $5,058.74 $45,298.94 $47,563.89 $49,942.09 $62,439.19 $55,061.15 $57,814.21 $60,704,92 17NE Accounting Technician $23.45 $24.63 $25.86 $27.15 $28.51 $29.93 $31.43 Recreation Coordinator $1,876.23 $1,970.04 $2,068.54 $2,171.97 $2,280.57 $2,394.60 $2,514.33 Planning Technician $4,065.17 $4,268.43 $4,481.85 $4,705.94 $4,941,24 $5,188.30 $5,447.71 Senior Administrative Assistant $48,782.01 $51,221.11 $53,782.16 $56,471.27 $59,294.84 $62,259.58 $65,372.56 Human Resources Technician 18NE Neighborhood Improvement Officer $24.04 $25.24 $26.50 $27.83 $29.22 $30.68 $32.21 Media Specialist $1,923,14 $2,019.29 $2,120.26 $2,226.27 $2,337.58 $2,454.46 $2,577.19 $4,166.80 $4,375.14 $4,593.89 $4,823.59 $5,064.77 $5,318.00 $5,583.90 $50,001.55 $52,501.63 $55,126.71 $57,883.04 $60,777.20 $63,816.06 $67,006.86 19NE Parks & Maintenance Inspector $24.64 $25.87 $27.17 $28.52 $29.95 $31,45 $33.02 $1,971.21 $2,069.78 $2,173.26 $2,281.93 $2,396.02 $2,515,83 $2,641.62 $4,270.97 $4,484.51 $4,708.74 $4,944.18 $5,191.39 $5,450.95 $5,723.50 $51,251.58 $53,814.16 $56,504.87 $59,330.12 $62,296.62 $65,411.45 $68,682.03 21NE Administrative Coordinator $25.89 $27.18 $28.54 $29.97 $31.47 $33.04 $34,69 Executive Assistant $2,071.01 $2,174.56 $2,283.29 $2,39745 $2,517.32 $2,643.19 $2,775.35 Accountant $4,487.18 $4,711.54 $4,947.12 $5,194.48 $5,454.20 $5,726.91 $6,013.26 $53,846.20 $56,538.51 $59,365.44 $62,333.71 $65,450.39 $68,722.91 $72,159.06 23NE Assistant Engineer $27.20 $28.56 $29.99 $31.49 $33.06 $3471 $36.45 Assistant Planner $2,175.85 $2,284.65 $2,398.88 $2,518.82 $2,644.76 $2,777.00 $2,915.85 $4,714.35 $4,950.07 $5,197.57 $5,457,45 $5,730.32 $6,016,84 $6,317.68 $56,572.18 $59,400.78 $62,370.82 $65,489.37 $68,763,83 $72,202.03 $75,812.13 29NE Help Desk Support Technician $31.54 $33.12 $34.77 $36.51 $38.34 $40.26 $42.27 $2,523.32 $2,649.49 $2,781.96 $2,921.06 $3,067.11 $3,220.47 $3,381.49 $5,467.20 $5,740,56 $6,027.59 $6,328.97 $6,64541 $6,977.68 $7,326.57 $65,606.38 $68,886.70 $72,331.03 $75,947.58 $79,744.96 $83,732.21 $87,918.82 Effective June 25, 2016 Approved by City Council on June 7, 2016 Schedule D CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2016 - 2017 FULL-TIME EXEMPT BENEFITED POSITIONS GRADE CLASSIFICATION A B C D E F G 24E Management Analyst $27.88 $29.27 $30.74 $32.27 $33.89 $35.58 $37.36 $2,230.21 $2,341.72 $2,458,80 $2,581.74 $2,710.83 $2,846.37 $2,988.69 $4,832.11 $5,073.72 $5,327.41 $5,59378 $5,873.47 $6,167.14 $6,475.50 $57,985.37 $60,884.64 $63,928.87 $67,125.32 $70,481.58 $74,005.66 $77,705.94 28E Recreation Supervisor $30.77 $32.31 $33.93 $35.62 $37.40 $39.27 $41.24 $2,461.78 $2,584.87 $2,714.11 $2,849,82 $2,992.31 $3,141.92 $3,299.02 $5,333.85 $5,600.54 $5,880,57 $6,174.60 $6,483.33 $6,807.50 $7,147.87 $64,006.22 $67,206.54 $70,566.86 $74,095.21 $77,799.97 $81,689.96 $85,774.46 30E Associate Planner $32.33 $33.95 $35.64 $37.43 $39.30 $41.26 $43.33 Senior Accountant $2,586.40 $2,715.73 $2,851.51 $2,994.09 $3,143.79 $3,300.98 $3,466.03 Senior Management Analyst $5,603.88 $5,884.07 $6,178.27 $6,487.19 $6,811.55 $7,152.13 $7,509.73 $67,246.53 $70,608.85 $74,139.29 $77,846.26 $81,738.57 $85,825.50 $90,116.78 32E Facilities Maintenance Supervisor $33,97 $35.67 $37.45 $39.32 $41.29 $43.35 $45.52 $2,717.34 $2,853.21 $2,995.87 $3,145.66 $3,302.95 $3,468.09 $3,641.50 $5,887.57 $6,181.95 $6,491.05 $6,815.60 $7,156.38 $7,514.20 $7,889.91 $70,650.88 $74,183.42 $77,892.60 $81,787.22 $85,876,59 $90,170A2 $94,678.94 34E Associate Engineer $35.69 $37.47 $39.34 $41.31 $43.38 $45.55 $47.82 Public Information Coordinator $2,854.91 $2,997.65 $3,147.54 $3,304.91 $3,470.16 $3,643.67 $3,825.85 $6,185.63 $6,494.91 $6,819.66 $7,160.64 $7,518.68 $7,894.61 $8,289.34 $74,227.59 $77,938.97 $81,835.92 $85,927.71 $90,224.10 $94,735.31 $99,472.07 36E Parks & Maintenance Supt. $37.49 $39.37 $41.34 $43.40 $45.57 $47.85 $50.24 Recreation Services Supt. $2,999.44 $3,149.41 $3,306.88 $3,472.22 $3,645.83 $3,828.13 $4,019.53 Senior Planner $6,498.78 $6,823.72 $7,164.90 $7,523.15 $7,899.31 $8,294.27 $8,708.99 Street Maintenance Supt. $77,985.36 $81,884.63 $85,978,86 $90,277.80 $94,791.69 $99,531.28 $104,507.84 37E NetworklSystems Administrator $38A3 $40.35 $42.37 $44.49 $46.71 $49.05 $51.50 $3,074.42 $3,228.14 $3,389.55 $3,559.03 $3,736.98 $3,923.83 $4,120.02 $6,661.25 $6,994.31 $7,344.03 $7,711.23 $8,096.79 $8,501.63 $8,926.71 $79,934.99 $83,931.74 $88,128.33 $92,534.74 $97,161.48 $102,019.55 $107,120.53 41E Assistant to the City Manager $42.42 $44.54 $46.77 $49.11 $51.56 $54.14 $56.85 $3,393.59 $3,563.27 $3,741.43 $3,928.50 $4,124.93 $4,331.17 $4,547.73 $7,352.77 $7,720.41 $8,106.43 $8,511.75 $8,937.34 $9,384.21 $9,853.42 $88,233.28 $92,644.94 $97,277.19 $102,141.05 $107,248.10 $112,610.51 $118,241.03 44E Senior Civil Engineer $45.68 $47.97 $50.36 $52.88 $55.53 $58.30 $61.22 $3,654.52 $3,837,25 $4,029.11 $4,230.57 $4,442.10 $4,664.20 $4,897.41 $7,918.13 $8,314.04 $8,729.74 $9,166.23 $9,624.54 $10,105.77 $10,611.05 $95,017.59 $99,768.47 $104,756.89 $109,994.73 $115,494.47 $121,269.19 $127,332.65 Effective June 25, 2016 Approved by City Council on June 7, 2016 Schedule E CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2016 - 2017 FULL-TIME EXEMPT MANAGEMENT POSITIONS GRADE CLASSIFICATION A B C D E F G 40E Public Information Manager $41.39 $43.45 $45.63 $47.91 $50.30 $52.82 $55.46 Recreation Svcs. Manager $3,310.82 $3,476.36 $3,650.18 $3,832.68 $4,024.32 $4,225.53 $4,436.81 $7,173.44 $7,532.11 $7,908.71 $8,304.15 $8,719.36 $9,155.33 $9,613.09 $86,081.25 $90,385.31 $94,904.58 $99,649.80 $104,632.29 $109,863.91 $115,357.10 41E City Clerk $42.42 $44.54 $46.77 $49.11 $51.56 $54.14 $56.85 $3,393.59 $3,563.27 $3,741.43 $3,928.50 $4,124.93 $4,331.17 $4,547.73 $7,352.77 $7,720.41 $8,106.43 $8,511.75 $8,937.34 $9,384.21 $9,853.42 $88,233.28 $92,644.94 $97,277.19'. $102,141.05 $107,248.10 $112,610.51 $118,241.03 44E Human Res. & Risk Manager $45.68 $47.97 $50.36 $52.88 $55.53. $58.30 $61.22 $3,654.52 $3,837.25 $4,029.11 $4,230.57 $4,442.10 $4,664.20 $4,897,41 $7,918.13 $8,314,04 $8,729.74 $9,166.23 $9,624.54 $10,105.77 $10,611.05 $95,017.59 $99,768.47 $104,756.89 $109,994.73 $115,494.47 $121,269.19 $127,332.65 Effective June 25, 2016 Approved by City Council on June 7, 2016 Schedule F CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2016 - 2017 FULL-TIME EXEMPT EXECUTIVE MANAGEMENT POSITIONS GRADE CLASSIFICATION A B C D E F G SIE Parks & Rec Director $54.27 $56.98 $59.83 $62.82 $65.96 $69.26 $72.72 $4,341.36 $4,558.43 $4,786.35- $5,025.67 $5,276.96 $5,540.80 $5,817.84 $9,406.29 $9,876.60 $10,370.43 $10,888.96 $11,433.40 $12,005.07 $12,605.33 $112,875.47 $118,519.25 $124,445.21 $130,667.47 $137,200.84 $144,060.88 $151,263.93 52E Deputy City Manager $55.66 $58.44 $61.36 $64.43 $67.65 $71.04 $74.59 $4,452.68 $4,675.32 $4,909.08 $5,154.54 $5,412.26 $5,682.87 $5,967.02 $9,647.48 $10,129.85 $10,636.34 $11,168.16 $11,726.57 $12,312.90 $12,928.54 $115,769.71 $121,558.20 $127,636.11 $134,017.91 $140,718.81 $147,754.75 $155,142.49 55E Community Dev. Director $59.94 $62.94 $66.08 $69.39 $72.86 $76.50 $80.32 Finance Director $4,795.05 $5,034.80 $5,286.54 $5,550.87 $5,828.41 $6,119.83 $6,425.83 Info. Systems Director $10,389.28 $10,908.74 $11,454.18 $12,026.89 $12,628.23 $13,259.64 $13,922.62 $124,67132 $130,904.88 $137,450.13 $144,322.63 $151,538.76 $159,115.70 $167,071.49 58E City Engineer/PW Director $64.55 $67.77 $71.16 $74.72 $78.46 $82.38 $86.50 $5,163.74 $5,421.93 $5,693.03 $5,977.68 $6,276.56 $6,590.39 $6,919.91 $11,188.11 $11,747.52 $12,334.90 $12,951.64 $13,599.22 $14,279.18 $14,993.14 $134,257.37 $140,970.24 $148,018.75 $155,419.68 $163,190.67 $171,350.20 $179,917.71 59E Assistant City Manager $66.16 $69.47 $72.94 $76.59 $80.42 $84.44 $88.66 $5,292.84 $5,557.48 $5,835.35 $6,127.12 $6,433.48 $6,755.15 $7,092.91 $11,467.82 $12,041.21 $12,643.27 $13,275.43 $13,939.20 $14,636.16 $15,367.97 $137,613.80 $144,494.49 $151,719.22 $159,305.18 $167,270,44 $175,633.96 $184,415.66 NIA City Manager $102.96 $8,237.25 $17,847.37 $217,380,97 Effective June 25, 2016 Approved by City Council on June 7, 2016 CoReolU�s" TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/S U BJ ECT: CITY CLERK ii �✓i•'lo vii I DATE i PHONE: (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. I Signature This document is a public record subject to disclosure under the Public Records Act.