Loading...
HomeMy WebLinkAbout05/12/2016 - AGENDA - Regular MeetingTRAFFIC & TRANSPORTATION COMMISSION AGENDA May 12, 2016 7:00 P.M., Regular Meeting Diamond Bar City Hall Windmill Community Room 21810 Copley Drive Diamond Bar, California Chairman Vice -Chairman Commissioner Commissioner Commissioner Ed Pechy Surendra Mehta Mahendra Garg Shokoufeh Mirzaei Cynthia Quan Written materials distributed to the Traffic and Transportation Commission within 72 hours ofthe Traffic and Transportation Commission meeting are availableforpublic inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies ofstaffreports or other written documentation relating to agenda items are on file in the Public Works Department located at 21810 Copley Drive, and are available for public inspection. Ifyou have questions regarding an agenda item, please call (909) 839- 7040 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that arty person in need of any type ofspecial equipment, assistance, or accommodation(s) in order to communicate at a City public meeting must inform the Public Works Department at (909) 839-7040 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Community Room and encourages you to do the same CITY OF DIAMOND BAR TRAFFIC AND TRANSPORTATION COMMISSION AGENDA May 12, 2016 DIAMOND BAR CITY HALL WINDMILL COMMUNITY ROOM 21810 COPLEY DRIVE, DIAMOND BAR CALL TO ORDER: 7:00 p.m. PLEDGE OF ALLEGIANCE: Commissioner Mirzaei ROLL CALL: Commissioners Garg, Mehta, Mirzaei, Pechy, Quan APPROVAL OF MINUTES A. Minutes of April 14, 2016 II. PUBLIC COMMENTS This is the time and place for the general public to address the Commission. Items to be discussed here are those which do not already appear on this agenda. III. ITEMS FROM STAFF A. Traffic Enforcement Update " 1. Citations: February, March & April 2016 2. Collisions: February, March & April 2016 3. Street Sweeping: February, March & April 2016 IV. OLD BUSINESS VI. NEW BUSINESS VII. STATUS OF PREVIOUS. ACTION ITEMS VIII. ITEMS FROM COMMISSIONERS IX. INFORMATIONAL ITEMS A. Traffic Signal Infrastructure Upgrades Project — Phase I & Phase II B. Adaptive Traffic Control Signal System- RFP C. Area 4 Road Maintenance Project D. Willow Heights Construction Update E. Lemon Avenue Interchange Project F. SR -57/60 Confluence Project G. TR 63623 — Southpointe Residential Development H. Grand/Golden Springs Intersection Improvements Update I. Morning Canyon Road Rehabilitation Project X. SCHEDULE OF FUTURE CITY EVENTS A. CITY COUNCIL MEETING — Tuesday, May 17, 2016 — 6:30 p.m., AQMD/Government Center, Auditorium, 21865 Copley Drive B. PLANNING COMMISSION MEETING — Tuesday, May 24, 2016 — 6:30 p.m., Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive C. PARKS & RECREATION COMMISSION MEETING — Thursday, May 26, 2016 — 7:00 p.m., Diamond Bar City Hall, Windmill Community Room, 21810 Copley Drive D. MEMORIAL DAY HOLIDAY — City Hall offices will be closed on Monday, May 30, 2016 in observance of the holiday. E. CITY COUNCIL MEETING — Tuesday, June 7, 2016 — 6:30 p.m., AQMD/Government Center, Auditorium, 21865 Copley Drive F. TRAFFIC & TRANSPORTATION COMMISSION MEETING — Thursday, June 9, 2016 — 7:00 p.m., Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive XI. ADJOURNMENT * THIS INFORMATION WILL BE PROVIDED AT THE MAY 12, 2016 MEETING CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING APRIL 14, 2016 CALL TO ORDER: Chair/Pechy called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Chair/Pechy led the Pledge of Allegiance. ROLL CALL: Commissioners Cynthia Quan, Surendra Mehta, Vice Chair, Ed Pechy, Chair Absent: Commissioners Mahendra Garg and Shokoufeh Mirzaei Also Present: David Liu, Public Works Director; Kimberly Young, Senior Civil Engineer; Christian Malpica, Associate Engineer; John Beshay, Associate Engineer; and Marcy Hilario, Administrative Coordinator. APPROVAL OF MINUTES: A. Minutes of the January 14, 2016 Regular Meeting B. Minutes of the March 10, 2016 Regular Meeting VC/Mehta moved, Chair/Pechy seconded, to approve the Minutes of the January 14, 2016 Regular Meeting and the Minutes of the March 10, 2016 Regular Meeting. Motion carried by the following Roll Call vote with C/Quan abstaining from approval of the January 14, 2016 Regular Meeting Minutes: AYES: COMMISSIONERS: VC/Mehta, Chair/Pechy NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Quan ABSENT: COMMISSIONERS: Garg, Mirzaei PUBLIC COMMENTS: None April 14, 2016 PAGE 2 T&T COMMISSION III. ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: Citations: January, February and March 2016 Collisions: January, February and March 2016 Street Sweeping: January, February and March 2016 C/Quan moved, VC/Mehta seconded, to receive and file the Traffic Enforcement Update reports for January, February and March 2016. Motion carried by the following Roll Call vote: AYES: NOES: ABSENT: IV. OLD BUSINESS: V VI. NEW BUSINESS: COMMISSIONERS COMMISSIONERS COMMISSIONERS None None STATUS OF PREVIOUS ACTION ITEMS: VII. ITEMS FROM COMMISSIONERS: Quan, VC/Mehta, Chair/Pechy None Garg, Mirzaei None VC/Mehta stated that upon leaving the City, the monument sign at Longview Drive and Grand Avenue has a tree in front of it, which renders the sign unreadable. PWD/Liu explained that the tree and surrounding landscaping was purposely designed and placed at the back of the sign because all of the features are on the "entry" side only and not on the back side of the sign. VC/Mehta suggest to install a "no right turn on red" sign posted at the intersection of Copley Drive and Golden Springs Drive, as one makes a right turn from Copley Drive onto Golden Springs Drive. PWD/Liu explained that any modifications to signalized intersections would require the City to engage a Traffic Engineer to analyze the conditions and typically, with a "no right turn on red" it is due to visibility issues (line - of -sight) or other geometric challenges. Staff will look at the situation for possible line -of -sight, speeding issues and accident history. C/Quan commented while driving down Grand Avenue to get onto the westbound SR - 60, she noticed the road had been restriped. SCE/Young said she would provide the details of the project under Item H. All of the temporary striping and changes at Grand Avenue and Golden Springs Drive are part of the construction of the new westbound on-ramp and the striping is subject to further changes as construction April 14, 2016 PAGE 3 T&T COMMISSION proceeds through its phases. C/Quan stated it was an improvement. SCENoung agreed and said that additionally, it increased capacity by allowing traffic to go through in that lane as well. Chair/Pechy asked if signs suggesting alternate routes could be installed as the area gets more congested. SCENoung replied that staff can consider doing so. At this time, there are changeable message boards the contractor has installed on Grand Avenue that simply indicate "road work ahead — expect delays". If staff continues to see major impacts to traffic, we can request that the contractor add signs encouraging alternate routes. In addition, detour signs are implemented when the ramps are closed; however, the closures are done only during nighttime hours. VIII. INFORMATIONAL ITEMS: A. Traffic Signal Infrastructure Upgrades Project —AE/Malpica reported that staff received seven (7) bids for Phase I on February 1 st with Elecnor Belco being the lowest bidder with a bid of $396,957. Subsequently, the contract was approved by the City Council at its February 16th meeting. Pre - construction is tentatively scheduled for the end of April, with construction to commence mid-May and be completed by the end of August. The Phase 11 RFP was issued on March 23rd. Today, staff received four (4) proposals with a tentative schedule of proposal review by the end of April. It is anticipated that the contract will go to the City Council for consideration at its May 17th meeting. B. Adaptive Traffic Control Signal System — RFP —AE/Malpica indicated that the RFP was developed by a traffic signal consultant and is scheduled to be released by the end of April, with proposals due on May 20th. The design phase will begin in June -July, or sooner if possible. This system will benefit three (3) major corridors including Grand Avenue, Golden Springs Drive and Diamond Bar Boulevard by adjusting the cycle and split offsets based on real time traffic needs in order to better address the traffic demands. C. Area 4 Road Maintenance Project — AE/Beshay reported that the project kickoff meeting was held this week. Area 4 is located north of Pathfinder Road, west of the SR -57. Onward Engineering began the design process by performing a field investigation to assess current pavement conditions. The design is scheduled to be completed by early May, with construction to follow mid-June. D. Willow Heights Construction Update — AE/Beshay spoke about the Diamond Bar Boulevard/Brea Canyon Road enhancement project which is a shared project between the City and Lennar. Plans and specs were finalized and approved for the intersection and will be advertised beginning Monday, April 18th with a bid opening date of May 5th. The engineer's estimate for this project is $500,000. Construction is expected to begin May/June with completion in September. There are a total of eight poles being installed at April 14, 2016 PAGE 4 T&T COMMISSION the intersection, with Lennar installing three (3) and the City installing the remaining five (5). E. Lemon Avenue Interchange Project— SCE/Young shared that the Office of the Engineer at Caltrans has indicated that the plans are nearing completion for the Ready to List designation and staff expects to receive the RTL by the end of April. This will allow the project to move to the next phase which is the advertising, award of contract and construction to begin in about six months from the RTL F. SR -57/60 Confluence Project — SCE/Young,reported that, as discussed earlier, construction of the westbound on-ramp is well underway as is evidenced by the striping changes along Grand Avenue. The latest striping was partially implemented last week and completed this week, which allowed for more capacity along northbound Grand Avenue. This significantly helps congestion that has been occurring at the Grand Avenue/Golden Springs Drive intersection; however, the restriping on the southbound side has created more congestion for vehicles traveling from Industry into and through Diamond Bar. The cause is capacity from being reduced by creating one designated left -turn lane, one combined left turn and thru lane and only one designated thru lane. Because of the combined left turn and thru lane, it became necessary to implement split -phased timing which means that each leg of the intersection gets a green light one at a time. At some intersections there is a green light in both directions, which cannot be done at this intersection because the combined thru and left turn would create a conflict in movements. Once the $10 million TIGER grant is fully obligated through Caltrans, the second phase of the project (the westbound off -ramp reconstruction) will be advertised for award of construction. PWD/Liu further stated that the improvements have been designed and will be implemented in phases due to funding considerations. The first three (3) phases are fully funded and the last phase, Phase III (mainline improvements inside the freeway corridor) has a value of about $230 million. For the past 10 years, City officials have been visiting legislators in Washington D.C. to advocate for funding. Yesterday the City of Diamond Bar, in partnership with the City of Industry, submitted to the U.S. Department of Transportation a FASTLANE Grant application requesting $35 million. If successful, it will serve as leverage to Metropolitan Transportation Authority for additional funds. Currently, this project is scheduled to receive funds in 2029. However, the $35 million grant will serve as a catalyst for MTA to advance the funds from 2029 to 2019, based on the current schedule. Diamond Bar and the City of Industry are working together to complete the design and have this Phase III "shovel ready" for 2019, ten years ahead of schedule. G. TR 63623—South Pointe Residential Development—SCE/Young explained that grading is nearing completion for this 99 single family unit Lennar Homes project. Construction of the sewer and storm drain have commenced. Lennar expects to begin pulling building permits by the end of 2016. April 14, 2016 PAGE 5 T&T COMMISSION H. Grand/Golden Springs Intersection Improvements Update — SCE/Young stated that the City continues to work with the City of Industry on the design plans for this intersection, which is part of Industry's mitigation requirements for improvements that are taking place within their jurisdictional limits along Grand Avenue north of the SR -60. Mitigation requires Industry to widen the intersection into the golf course side only. Since these improvements are taking place, staff concluded that it offered an appropriate opportunity to implement the beautification design elements that occurred at Grand Avenue and Diamond Bar Boulevard. Morning Canyon Road Rehabilitation Project — AE/Beshay reported that plans and specs are near completion and staff is working with LA County to obtain a storm drain connection permit. The design is scheduled to be completed by mid-May, with construction commencing in early July. J. City Council Goals & Objectives — FY 2016-17 — PWD/Liu read and discussed the list of eight (8) City Council Goals & Objectives for FY 2016-17 adopted on April 15th which identifies projects, challenges and any legislative matters deemed to be important to the City Council. He emphasized the goals and objectives that directly relate to the Traffic and Transportation Commission and spoke about the General Plan update which will create a 20 -year vision for the City of Diamond Bar. This will include engaging the residents and businesses. The update process will include ad hoc committees and a General Plan Advisory Committee, comprised of residents, to identify the 20 - year vision for the City and will include consideration of a myriad of items from land uses to circulation elements. In short, the updated document will serve as a blueprint for the City. IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Pechy adjourned the meeting at 7:55 p.m. The foregoing minutes are hereby approved this day of 2016. Respectfully Submitted, David G. Liu, Secretary Attest: Chairman Ed Pechy