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Home My WebLink About01/14/2016 Minutes - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE TRAFF.11C AND TRANSPORTATION COMMISSION MEETING JANUARY 14, 2016 Vice -Chairman Mok called the meeting to order at 7:02 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Vice -Chair Mok led the Pledge of Allegiance. ROLL CALL: Commissioners Surendra Mehta, Ed Pechy, Vice Chair Ken Mok Absent: Commissioners Shokoufeh Mirzaei and Manisha Sulakhe were excused. Also Present: David Liu, Public Works Director; Kimberly Young, Senior Civil Engineer; Christian Malpica, Associate Engineer; John Beshay, Associate Engineer; and Marcy Hilario Administrative Coordinator. A. Minutes of the November 12, 2015 Regular Meeting. C/Pechy moved, VC/Mok seconded, to approve the Minutes of the November 12, 2015 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Pechy, VC/Mok, NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Mehta ABSENT: COMMISSIONERS: Mirzaei, Sulakhe II. PUBLIC COMMENTS: None Ill. ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: 1. Citations: October, November and December 2015 2. Collisions: October, November and December 2015 3. Street Sweeping: October, November and December 2015 JANUARY 14, 2016 PAGE 2 T&T COMMISSION W a V1. V11. C/Pechy moved, C/Mehta seconded, to receive and file the Traffic Enforcement Update reports for October, November and December 2015. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: • BUSINESS: N o NEW BUSINESS: None STATUS OF PREVIOUS ACTION ITEMS: ITEMS FROM COMMISSIONERS: Mehta, Pechy, VC/Mok, None Mirzaei, Sulakhe I= C/Pechy passed photographs to staff showing pavement damage on northbound Diamond Bar Boulevard from the Haggan 'Shopping Center 'entrance to the westbound SR -60 off -ramp. He inquired about what caused the damage and what staff planned for remediation. PWD/Liu responded that staff is aware of the peeling slurry seal condition, and indicated that slurry seal was done in 2014. A comprehensive repair plan will be developed and scheduled. Vill. INFORMATIONAL ITEMS: A. Traffic Signal Infrastructure Upgrades Project — AE/Malpica reported that the project to enhance the overall communication network to obtain a higher bandwidth capacity is being advertised with a bid opening date of February V. The project includes rewiring of three intersections and replacement of 50 traffic signal controllers. B. Comprehensive Groundwater Drainage Study — AE/Malpica stated that the report was completed and the City will move forward with two project locations; one along Golden Springs Drive west of Platina Drive and one at Brea Canyon Road north of Sapphire Lane. Cost of construction will be in excess of $200,000. C. Morning Canyon Roadway Rehabilitation Project— SCE/Young relayed that this project is nearing final design, with plans under review by L.A. County. This project incorporates the relocation of county -owned catch basins along Morning Canyon to accommodate a larger parkway for the existing trees. Once staff obtains sign -off of the .plans, the project will go out to bid. JANUARY 14, 2016 PAGE 3 T&T COMMISSION VC/Mok asked if staff had heard from the arborist. SCE/Young responded no, the trees have been cut down and any additional trees that may need to be removed will have the root structures examined by the arborist when construction commences. D. Area 4 Road Maintenance Project — SCE/Young reported that an RFP was sent to design firms for design and construction management ' services. Proposals are due on January 25th. Area 4 encompasses the entire neighborhood north of Pathfinder Road to the city limits and east of Brea Canyon Road'(Lycoming and Washington Streets). E. Willow Heights Construction Update — AE/Beshay conveyed that three traffic signal pole foundations were poured today and poles will be installed shortly. The color concrete for the sidewalks has been poured along Brea Canyon ' Road and pavers will be installed next week. The up -lighting and pre- cast posts have been installed on Brea Canyon Road and the wood rails will be installed next week. F., South Point Residential Development — Prior to the meeting, SCE/Young provided to the Commission a copy of a letter that was mailed out to approximately 600 residents last week notifying them of the South Point Development. The development was approved in 2007 and consists of 99 -unit residential detached condominiums. Due to the recession, the state granted automatic extensions of approved Tentative Maps which allowed the Map to remain valid until March 6, 2017. In 2015, Lennar Homes purchased the project from Lewis Operating Companies and commenced grading activities this week. Grading is expected to take three months, barring weather with full project buildout expected by August 2017. Main access to this project will be from Larkstone Drive and there will be an access -only point off of Morning Sun Avenue, which lays within the County of Los Angeles unincorporated area. Construction hours are permitted from 7:00 a.m. to 6:00 p.m. and, because this project is located directly across from South Point Middle School, the contractor is working closely with the school principal to ensure the safety of school aged children. G. Grand Avenue Beautification Project — AE/Besbay stated that staff conducted a walk-thru last Wednesday with the project construction manager and contractor to review the completed punch list items. This included adjusting up -lighting for sidewalk trees and repair of concrete work. VC/Mok asked if the pavers had been replaced at Longview Drive and Grand Avenue. AE/Beshay responded affirmatively that they were replaced the week of December 28th. H. Lemon Avenue Interchange Project — SCE/Young reported that the consultant designer (Jacobs) is working out final design details with Caltrans. Staff expects approval with a ready -to -list date in February, which will allow construction to commence by late summer. JANUARY 14, 2016 PAGE 4 T&T COMMISSION I. SR -57/60 Confluence Project — SCE/Young relayed that construction of the first phase of this project (westbound on-ramp adjacent to the vacant Honda parcel) is expected to begin in March. Phase 11, relocation of the westbound off ramp, 400 feet north of its current location, will commence six months following Phase I. VC/Mok asked if either of the two buildings in close proximity to the project would be razed during construction of the on-ramp. PWD/Liu responded that demolition of those buildings, clean-up of the property and fencing off of the prope . rty is scheduled to take place prior to construction. IX. SCHEDULE OF FUTURE CITY EVENTS: As listed in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Vice -Chair Mok adjourned the meeting at 7:25 p.m. The foregoing minutes are hereby approved this 1Y14 day of APNL, _, 2016. Respectfully Submitted, David '6_.Lru, Secretary Attest: K ice -Chairman e�ok