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HomeMy WebLinkAbout05/26/2016 PRC Agenda - Regular MeetingCITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, MAY 26, 2016 — 7:00 PM THE WINDMILL ROOM at Diamond Bar City Hall —1St Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — Li Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, HSIEH, LIANG, VICE -CHAIR SULAKHE, AND CHAIRMAN GRUNDY MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. MAY 26, 2016 CALENDAR OF EVENTS: 1 PAGE 2 PARKS & RECREATION COMMISSION Monday, May 30 — CITY OFFICES CLOSED — In observance of Memorial Day Tuesday, June 7 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Thursday, June 9 — Senior Excursion — Fantasy Springs Casino — Level 1 — 8:00am — 6:OOpm — Departs DBC @ 8:OOam Wednesday, June 15 — Concerts in the Park - "The Answer' (Classic Rock) — 6:30 — 9:30pm — Movies Under the Stars — "Minions" - 9:30pm — Sycamore Canyon Park — 22930 Golden Springs Drive — Diamond Bar Thursday, June 16 — Senior Excursion — DB Senior Prom — 6:00-9:OOpm — Diamond Bar Center — 1600 Grand Avenue — Diamond Bar Tuesday, June 21 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Wednesday, June 22 — Concerts in the Park — "Upstream" (Caribbean) —6:30-9:30 Movies Under the Stars — "Goosebumps" — 9:30pm — Sycamore Canyon Park - 22930 Golden Springs Drive — Diamond Bar Thursday, June 23 — Senior Excursion — The Broad Contemporary Museum — Level 2-3 — 10:OOam — 6:OOpm — Departs DBC @ 10:00am Thursday, June 23 — Parks and Recreation Commission Meeting - 7:OOpm The Windmill Room, 15' Floor, 21810 Copley Drive, Diamond Bar Tuesday, June 28 — DB4Youth and DB4Youth "In Action" Meeting - 6:OOpm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Wednesday, June 29 — Concerts in the Park — "Stone Soul' (Soul) — 6:30-9:30 Movies Under the Stars — "Cinderella" — 9:30pm — Sycamore Canyon Park — 22930 Golden Springs Drive — Diamond Bar CONSENT CALENDAR 1.1 Approval of Minutes for April 28, 2016 Regular Meeting 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation 2.2 Parks Report —Anthony Jordan, Parks & Maintenance Superintendent MAY 26, 2016 PAGE 3 PARKS & RECREATION COMMISSION 1. Power Point Presentation 2.3 CIP Projects — Bob Rose, Community Services Director 1. Steep Canyon Trail Connector & Pantera Park Trail 2. Diamond Canyon Park 3. Design of Heritage Park Improvements 4. Design of Longview Park South & Star Dust Park Improvements 5. New Rubber Surfacing and Play Equipment at Peterson Park 6. Installation of Swings at Longview Park North 7. Larkstone Park Design & Construction 8. Trail Information Panels at Each Trail Head 2.4 List of pending Commission requests — Bob Rose 3. OLD BUSINESS — None 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 APRIL 28. 2016 CALL TO ORDER: Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Kim Hsieh, Benny Liang, Vice Chair Manisha Sulakhe and Chair Dave Grundy C/Hsieh left the meeting at 7:59 p.m. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Crystal Knox, Community Services Coordinator; Alison Meyers, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator. D134YOUTH — RECOGNITION OF OUTGOING/INCOMING BOARD MEMBERS — CSC/Meyers MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the March 24, 2016 Regular Meeting. VC/Sulakhe moved, C/Liang seconded, to approve the Minutes of the March 24, 2016 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Herndon, Hsieh, Liang, VC/Sulakhe, Chair Grundy NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None APRIL 28, 2016 2. INFORMATIONAL ITEMS: PAGE2 P&R 2.1 Recreation Program Update — RS/Murphey C/Herndon said he noticed there were problems with the softball groups and asked if those problems had been rectified. RS/Murphey responded that to her knowledge the field attendants were able to take care of the problems. Chair/Grundy asked if there were any crowd control issues at the Easter Egg Hunt and CSD/Rose responded that there were no major issues, but someone did yell "go" early so next year staff will not allow attendees to enter the egg hunting area until 10:00 a.m. 2.1.1 PowerPoint Presentation —Bridal Show— CSC/Knox C/Hsieh asked how many weddings are performed each year and CSC/Knox said she did not have an exact number but the Center is booked every Friday and Saturday until 2017. The majority of the events are weddings and some are booked on Thursdays as well. Reservations are open two years in advance for residents and 20 months in advance for non-residents. The day of the Bridal Show the Center booked four new events. C/Hsieh said that sometime back she attempted to book an event and was encouraged to book at least one-year in advance. However, it appears that folks should book at least two years in advance. CSC/Knox explained that the policy changed in the last couple of years from a year and a half in advance for residents to two years in advance. To be safe, one should plan to book an event a year and a half in advance particularly for a Saturday event. Otherwise, about a year in advance for Fridays and Sundays. C/Liang said it seemed that registration was down and asked if staff believed more guests would attend if the $5 registration fee was waived. CSC/Knox responded that there might be more guests; however, brides do not attend these types of shows by themselves. They bring their family members and bridesmaids so she does not believe it would make much of a difference in attendance. $5 is a very decent price compared to other bridal shows and in addition, attendees receive samples, gifts and raffle tickets for opportunities to win prizes. VC/Sulakhe said there was a reduction in the number of vendors attending the show and asked if the date could be changed to the 26th with the Victoria Garden on the 19th so more vendors would be available. CSC/Knox said that was staff's intention not to offer it on APRIL 28, 2016 PAGE 3 P&R COMMISSION the same date so that it would provide an option for other vendors to participate. She received phone calls from potential vendors but they were already participating in other shows. Likewise, this being held earlier this year than last year it impacted the show so staff plans to begin promoting the event earlier in 2017. C/Herndon asked if the City was charging enough for the facility since the Center is being booked so far in advance. RS/Murphey asked if C/Herndon questioned the overall rental price of the Center or for individual booths and C/Herndon responded "the overall rental price for the facility. RS/Murphey explained that Diamond Bar is still a little pricier than most other city -owned facilities in the area. Fees will be reconsidered for the next fiscal year. CSC/Knox added that the show is a "feature" and that is why the Center books so far in advance. The pricing is pretty reasonable for how beautiful and popular the venue is as well as the fact that they can bring in their own vendors. 2.1.2 Power Point Presentation — Car Show — CSC/Knox C/Herndon said he was asked by the winner of best in show why there was not a "truck' category. CSC/Knox said she had not included it in the past few years because there are not very many trucks involved and she did not want to limit an award to one or two individuals. However, with all of the other judging criteria, trucks are eligible. The categories are not limited to cars versus trucks. 2.2 Parks Report — PMS/Jordan C/Herndon wondered if the City had investigated using solar at the Diamond Bar Center or at any of its other facilities. PMS/Jordan pointed out that City Hall has been fitted with solar. In terms of the percentage of load it is recovering it is a small fraction of the total use. Due to the configuration of the Diamond Bar Center roof it would be difficult to get enough solar panels on the roof to do any good. Chair/Grundy said that at the City Birthday Party a resident mentioned that the lights at the basketball court were going off at 9:00 p.m. instead of 10:00 p.m. and asked if staff had looked into that issue. PMS/Jordan said that the light timers are pre-programmed from the factory to jump ahead for daylight savings time and in most of the timers that function has been disabled. However, that one had not been disabled so staff reprogrammed the timer that day. VC/Sulakhe said there is an area at the Diamond Bar Center where people can enter from the back balcony area into the kitchen area that has hardly any lights and she has seen people trying to get in that way which presents a real problem for security guards to monitor the area. She APRIL 28, 2016 PAGE 4 P&R asked if lights could be placed in the area outside of the kitchen adjacent to the large generator. In the past she has seen residents putting up their own lights so that it is safe. 2.2.1 Power Point Presentation on Sycamore Canyon Trails and Trails — PMS/Jordan 2.3 CIP Projects — CSD/Rose A. Pantera Park Trail & Steep Canyon Trail — Plans have been approved and are scheduled to go out to bid next week. Once the bidding process is completed construction will commence. Staff expects this project to be completed by fall 2016. B. Diamond Canyon Park — Continues under construction and should be open to the public by the end of this summer (September). C/Herndon was concerned there was no fencing between the children's play area and Brea Canyon Road. CSD/Rose said he would look into the matter. C. Design of Heritage Park Improvements — there has been no new movement on this item. D. Design of Longview South & Stardust Park Improvements — Staff was notified that the City won a grant award for $300,000 for Stardust Park and staff is meeting with Architerra Design Group to get this project out to bid in coordination with Peterson Park. The City will award a contract to Architerra Design Group on Tuesday, May 3 to provide the design for Peterson Park. The intent is to have Peterson Park, Longview South and Stardust all go out together for a contractor to build all three of the tot lots at the same time. E. Installation of Swings at Longview Park North — nothing new to report. F. Larkstone Park Design — CSD/Rose provided a conceptual plan. The first round of plan check has been completed and staff understands Lennar is anxious to get this park built before they start building model homes. The park is divided into two sections, an upper and lower. The upper section is a more active area and the lower section is more passive where there will be a rose garden, a Yoga garden, park benches, a parking lot for nine cars with one handicap stall. At the north end is a parking lot, a perimeter walkway, a tot lot, picnic tables, barbecues, benches and a restroom building. As soon as plans are resubmitted staff is APRIL 28, 2016 PAGE 5 P&R COMMISSION G. ready to move forward with the project. H. Trail Information Panels at each Trail Head — At all trail entry points 14 (nine at trail heads and five at locations along the trails) two-part trail informational panels will be installed. One part will be a map of the trail and the other is a description of what can be found along the trail. The new panels are being designed to match panels already in place along trails in Diamond Bar. C/Herndon asked how close Larkstone Park is to South Pointe Middle School and CSD/Rose responded that it is across the street from the school. C/Herndon said he thought that there was discussion about putting the restroom closer to the entrance so that the sports groups that use South Pointe would have restroom facilities on the weekends. CSD/Rose responded that the sports fields at South Pointe are on the opposite side of the campus and he is of the impression that the sports groups use school restrooms. 2.4 List of pending Commission requests — CSD/Rose Heritage — as soon as this project moves forward again the plans will come to the Commission. Pantera Park Trail — Staff hopes to get the stairs under construction soon. Stardust Mini Park — includes the drainage in the design of the park that staff hopes to have out to bid in the near future. Sycamore Canyon Park — nothing new to report. There was an inquiry some time ago from a cell provider which was also proposing to locate at Maple Hill Park which did not go well and the provider has not contacted the City since then. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Liang thanked staff for their great presentations and reports. C/Herndon said the Commissioners always appreciate the reports and updates. He attended the celebration of the Senior Volunteers who were honored for their time and effort. The volunteers put in a lot of hours and provide a lot of support to staff. VC/Sulakhe thanked her colleagues and staff for welcoming her to the Commission. She is happy to be a part of a great team that does awesome work APRIL 28, 2016 PAGE 6 P&R COMMISSION and the City is truly proud of its parks and so too is she. The Diamond Bar Center is a great location. Chair/Grundy thanked staff for all of their efforts and reports showing results of those efforts. The City Birthday Party was nicely done and it appeared everyone was having a great time during a great weather day. He asked if staff was aware of the number of attendees compared to previous years and CSD/Rose responded that CSC/Tarazon's report indicated 4,000 attendees. RS/Murphey stated she felt attendance was pretty similar and the revenue for the rides and game cards was up slightly. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:26 p.m. The foregoing minutes are hereby approved this _ day of 2016. Respectfully Submitted, BOB ROSE, SECRETARY Attest: DAVE GRUNDY. CHAIRMAN Recreation Program Update TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: May 19, 2016 MEETING DATE: May 26, 2016 Community Recreation Guide The Spring 2016 Guide is available online at www.DiamondBarCA.ciov. The Summer Recreation Guide has been mailed to Diamond Bar residents and is available online, at the Diamond Bar Center, City Hall and Heritage Park. Contract Classes Spring Contract Classes — The Spring semester began on March 12 and will run thru May 27. As of May 12, there are 726 students enrolled in 165 classes. Summer Contract Classes — The Summer semester will begin on May 28 and will run thru August 19. As of May 12, there are 101 students enrolled in 217 classes and camps. Youth Programs (Tiny Tots -- Registration for the Summer Session themed "Oceans of Fun!" started on May 16 for current participants. At the time of this report there were two enrolled in the 3 year old class and seven enrolled in the 4-5 year old class. Both classes were full for the spring session. The annual excursion to the La Habra Children's Museum is on Wednesday, May 25 for the 4-5 year old class. Graduation for the 5 year old children moving on to T -K or Kindergarten is set for Friday, June 17 at the Diamond Bar Center. The theme this year is Outer Space. The children will be given lessons on the planets, information on the US Space Program and learn about the fantasy of Star Wars before graduation. DB 4Youth "In Action" -- The "Trek through the Stars!" 6th, 7th and 8th Grade Dance was on Friday, May 13. Four video game stations were added to the venue. The stations were busy all evening. Life size cardboard cut- out of characters from Star Wars "The Force Awakens" and Captain Kirk and Spock from "Star Trek" were a big hit for the youth to take selfies. The face painter is an incredible artist. The kids enjoyed many different designs. Some of the boys donned mustaches and eye glasses while the girls had beautiful jewelry like tattoos and Polynesian sparkling flowers. The 6th 7th and 8th graders had their choice to dance, get their face, hand, or arm painted, play/watch the games and take selfies. There were 101 participants and 27 DB 4Youth volunteers. Volunteens -- Volunteen Orientation was Thursday, May 12 at the Diamond Bar Center. Forty-six of the sixty Volunteens were in attendance. A power point presentation introducing them to the five summer programs, dress codes, parent permissions, schedules and all the information to help them have a successful summer. They were given their schedules for the month of June. If they need to change their schedule they will contact staff. Their next meeting will be held on Wednesday, May 25 from 6-7pm; adjusted schedules and T -Shirts will be given at this meeting. All the information above will be covered for those who could not attend the orientation at this meeting. Summer Day Camp — At the time of this report six weeks were full with at least 100. There is a total of 1,058 campers enrolled now including Diamond Bar residents (85%) and non-residents (15%). Online registration is approximately 20% with 212 enrolled online. Summer Day Camp begins on Tuesday, May 31. Youth and Adult Sports Adult Basketball -- The summer season will begin on May 22. We anticipate having 18 teams in the league this season. Games will be conducted at Lorbeer Middle School. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $21 per week for the officials. Adult Volleyball -- The next session will begin on June 6 and will end a few weeks early, on July 25. For only $28, participants receive 7 weeks of play on two courts of action from 7-9pm at South Pointe Middle School. Skate Park -- The skate park averages 13 users per hour on weekdays, with 18 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 11 participants), Thursday (average of 13 participants), and Sunday (average of 12 participants) evenings. Open play takes place from 6-10pm on Tuesdays, Thursdays, and Sundays. Youth Indoor Soccer -- There are 144 children enrolled in the program, which began April 9 and will conclude on June 4. Participants practice and play games on Saturdays at Mt. Calvary Lutheran School. The $89 registration fee includes a jersey, trophy, and eight games. Youth Baseball -- Registration began on April 4. The $89 registration fee includes a team jersey, team hat, trophy, and ten games. We will hold a parents meeting on June 8 at the Diamond Bar Center at 6pm for new and returning participants. Skills Day will be held at Heritage Park for the Double A and Triple A divisions on June 11. Teams will be drafted immediately after skills day. Practices will begin the week of June 13, and games will start July 5. There are currently 63 participants enrolled and we will take registration until the league fills. Field Attendants -- This past weekend, field attendants paid close attention to Lorbeer, Pantera Park, and Peterson Park, as AYSO held their annual Cottontail Classic soccer tournament at those locations. On tournament weekends, field attendants need to check in early and often to ensure that the restrooms are functioning properly and remain well - stocked. During routine inspections this month, field attendants noted issues with a few drinking fountains and burned out lights at a few parks, along with a significant water leak at Sycamore Canyon Park. Adult Excursions Spring Adult Excursions — On May 21, we had planned to visit Tanaka Farms & the Irvine Spectrum. This trip was cancelled as there were only 10 enrolled. For $40/person the trip was to include roundtrip transportation, farm tour, a 1 Ib. basket of strawberries and a snack on the way home. Summer Adult Excursions — We are SOLD OUT with 46 enrolled to attend the excursion to the 4th of July concert at the Hollywood Bowl on Saturday, July 2. Excursion includes roundtrip transportation, parking, concert ticket, seat cushion rental, and a snack for the ride home for $60/person. On August 20 we plan to head to Marina Del Rey to enjoy brunch at Tony P's Dockside Grill. From there we will head to the famous Venice Beach boardwalk. Excursion includes brunch, roundtrip transportation, and a snack for $51/person. On September 10 we have an excursion scheduled for the Long Beach Lobster Festival. Excursion includes festival admission, roundtrip transportation, and a snack for $42/person. Senior Programs Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center, Heritage Park and City Hall. The classes vary from computer to exercise and fine arts—most are filled to capacity. The spring session began on February 22 and concludes June 10. Photo Club -- This growing group meets at City Hall in the Windmill Room the 3'd Thursday of each month. Currently there are 30 members that meet to discuss new trends and share tips on camera's, film and locations for best picture spots. During the meeting on May 19th each member showcased photos that they plan to enter in the City of Diamond Bar's 2016 photo contest. Senior Seminars 5/9 Retirement Funds 5/16 5/23 -- 4 participants Disaster Preparedness -- 10 participants Question on Special Need Plans -- 2 participants Senior Activities and Services • Bridge every Wednesday - 8-12 per session • Mahjong every Wednesday - 40 per session average • Bingo every Tuesday and Friday - 180 per session average. • Complimentary Legal Services 5/4 - 5 appointments were booked for May Cinco de Mayo Dinner Dance -- On May 5 158 seniors came out for our Cinco de Mayo dance. A delicious meal was catered by Gary's Catering and DJ Keith Johnson provided a delightful mix of Spanish classics keeping the seniors on their feet all evening long. The event concluded with everyone's favorite: raffle prizes! Diamond Bar Senior Club -- 153 seniors were in attendance to celebrate Mother's Day on Tuesday, May 3 at the Club's weekly meeting at the Diamond Bar Center. OARD Award -- 3 Diamond Bar seniors were honored for their Volunteer work on Thursday, May 5 by Supervisor Don Knabe during the 51st annual Older Americans Recognition ceremony at the Kenneth Hahn Administration building in Los Angeles. The ceremony also included entertainment and lunch. The honorees were Lydia Payano- Diamond Bar Senior Citizens Club, Hsiang Yin -Diamond Bar Evergreen Club and Diana Cheung -Diamond Age Senior Club. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Senior Citizen's Club has 267 members. They meet each Tuesday with approximately 175 at each meeting at the Diamond Bar Center this month. • The Diamond Bar Evergreen Club has 340 members. They hold classes throughout the week at the Diamond Bar Center. • The Diamond Age Seniors has 200 members. They meet each Monday, Wednesday, and Friday. • The Sunshine Seniors has 800 members on their books; 220 attend their programs on a regular basis this month. They meet the second and fourth Sunday of each month and every Saturday morning. • The Super Diamond Age Seniors has 205 members. They meet each Tuesday, Thursday, and Friday. Senior Excursions May 12 — Huntington Library — Cancelled due to low enrollment. Special Evens UPCOMING EVENTS! 4th of July Blast -- The event will take place on Monday, July 4, 2016 at Diamond Bar High School, from 5-9:30pm. The day will kick off with live music from the band, "Cold Duck." The night will conclude with a firework show starting at 9pm guaranteed to light up the Diamond Bar sky. Grass seating, so don't forget your chairs, blankets, and picnic dinners. Commissioners are encouraged to join us on stage at 5pm & 8:40pm for the welcome speech and introductions. Concerts in the Park -- The City of Diamond Bar will present the 26th Annual Concerts in the Park series this summer. The series will begin on June 15 and run through August 3 on Wednesday evenings from 6:30pm until 8:OOpm (no concert July 6). The concerts are held at Sycamore Canyon Park, 22930 Golden Springs Road. Free Parking & Shuttle from the Diamond Bar Golf Course parking lot will begin at 5:30pm. Free Activities for kids and concession available for purchase. July 27 — Sponsored by the Diamond Bar Community Foundation. August 3 - Diamond Bar Night Out! Commissioner are encouraged to join us on stage at 6:25pm for the welcome speech and introductions at each concert. Performance Date Band Name Music Style June 15 The Answer Classic Rock June 22 Upstream Caribbean June 29 Stone Soul Soul July 13 Save by the Band 90's Pop/Rock July 20 Yard Sale Classic Rock July 27 Hot August Night Tribute to Neil Diamond August 3 Cold Duck 70's top 40 Movies "Under the Stars" -- Movies "Under the Stars" will take place on Wednesday evenings at dusk after Concerts in the Park. The movies will run from June 15th through August 3'd (no movie on July 6). All movies will be "PG" rated and are family oriented. A shuttle service between the golf course and Sycamore Canyon Park will be operating. Please come and join us for this whole night of fun! Dogs and other pets, with the exception of registered guide dogs, are not allowed due to safety issues and expected large crowd and loud noise conditions. Date Title June 15 Minions June 22 Goosebumps June 29 Cinderella (2015) July 13 Hotel Transylvania 2 July 20 Inside Out July 27 Mary Poppins August 3 The Good Dinosaur Info: 909.839.7070 or www.diamondbarca.gov/specia]events Facility Rentals Diamond Bar Center -- The Diamond Bar Center was the location for a total of 44 private, business and non-profit rentals during the month of April. There were 12 church rentals, 1 Toastmasters meeting, 3 Sunshine senior events/danceathon, 7 seminars/meetings, 3 banquets, 1 memorial and 1 luncheon. There were also 8 weddings, 3 Quinceariera, 2 baby showers, 1 prom, 1 private party and the annual Diamond Bar Friends of the Library Wine Soiree. A total of $48,042.90 in rental fees was collected during the month of April for Diamond Bar Center rentals. In April 2015 a total of $54,985.80 was collected. Event season is in full swing! We are busy staying on top of our upcoming rentals and finalizing their details a few weeks in advance of their event date. We welcomed our new DBC specialist, Vanessa Cevallos, who is currently training with full time staff. A complete breakdown of types of rental events will be included in the June report. Heritage Room -- There have been 14 rentals of Heritage Park Community Center for the month of May. Rentals include 10 church rentals, 1 memorial and 3 birthday parties. Total revenue for these rentals is $1,885. The revenue for May 2015 was $2,440. Pantera Room -- There have been 4 rentals of Pantera Park Community Center for the month of May. Rentals include 3 birthday parties and 1 ice cream social. Total revenue for these rentals is $630.00. The revenue for May 2015 was $0.00. Picnic Reservations -- As of May 18, 2016 there have been 37 picnic reservations made for the month of May. Picnic reservations include 5 at Ronald Reagan Park, 1 at Peterson, 9 at Pantera Park, 5 at Heritage, 3 at Maple Hill and 14 at Sycamore Canyon Park. The revenue of these picnic rentals is $1,100.00. The revenue for May 2015 was $1,000.00. MAY PARKS REPORT TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: MAY PARKS REPORT DATE: 5/18/16 MEETING DATE: 5/26/16 During the previous month, the Community Services Maintenance Staff has been working on various tasks throughout the City. The following is a brief recap of routine maintenance items completed. Diamond Bar Center • Cleared kitchen floor drain. • Re-lamped twenty six (26) light fixtures throughout the facility. • Replaced seven (7) lighting ballasts. • Serviced water feature weekly (contractor). • Performed monthly emergency generator test. Passed. • Performed monthly exterior lighting maintenance. (Best) • Lighting circuit to memorial circle has a dead short. Simmons electric contracted to trouble shoot and repair. (On-going) Heritage Park • Re-lamped four (4) park pole lights (Best Lighting) • Cleared sand from two (2) park drinking fountains. • Repaired exterior women's room faucet. • Repaired sloan valve in restroom. • Rebuilt Acorn lavatory metering valve in exterior restroom plumbing alley. Longview North Mini -Park • Installed two (2) new trash cans. • Installed two (2) new park benches. Maple Hill Park • Pressure washed and prepped interior and exterior of restroom building for painting. • Church group painted interior and exterior of restroom building. • Repaired top cap on parking lot retaining wall. Pantera Park • Re-lamped three (3) basketball court lights. • Repaired broken wires at two basketball court lights and installed a new bulb socket. • Re -tamped two (2) walkway pole lights and repaired burned wires on two (2) additional lights. • Assisted with the setup and operation of the City Birthday Party. Peterson Park • Replaced photo cell for exterior building security lights. • Re -tamped two security lights. • Cleared stoppage in men's room urinal. • Several small Liquidambar trees are dead and dying due to a bacterial infection. Trees are scheduled to be removed and replaced by BrightView landscape. Ronald Reagan Park • Rebuilt sloan valve for men's restroom toilet. • Repaired motor for men's restroom hand dryer. • Pressure washed and prepped restroom building for painting project. 0 Interior and exterior restroom building painted by Boy Scouts. Starshine Park • Re-lamped one (1) pole light. Sycamore Canyon Park • Re-lamped one (1) park security pole light. City Hall/Library • Performed monthly emergency generator test. Passed. • Re-lamped two (2) light fixtures in the Library spaces and eighteen (18) lights in the City Hall spaces. • Replaced one (1) lighting ballast in City Hall spaces. • Performed monthly carpet cleaning in City Hall spaces. • Performed quarterly carpet cleaning in Library spaces. • Summitridge Conference room construction was performed. Wall was removed and replaced with glass panels. Exterior wall re -painted. • Performed monthly exterior lighting maintenance. (Best) • Painted trellis in Library Reading garden. • Cleared clogged floor drain. • Diagnosed trouble with AC #2. Found leaking condenser coil. Scheduled for repair. (Trane) Citywide • Plumbed drains in two (2) portable sinks used for City special events. • Constructed a new ring toss game and wood carrying case for special events. • Inspect and fill doggy bag dispensers at all parks and trail heads. • Wash, fuel and service as needed all City pool vehicles. • Inspected fire extinguishers and first aid kits at all City Facilities. • Deliver Commission packets. • Deliver mail and supplies to and from DBCH, DBC and Heritage Park. (Daily) Completed maintenance and repairs on the following City vehicles- 2000 Ford van. 2006 Ford F250. 2 ea. 2006 Ford F350. Removed City Birthday and Earth Day banners. Cleared weeds and debris from Peak Court trail entrance. Park Walkthrough Schedule The Parks and Maintenance Superintendent will be performing park walkthroughs monthly commencing on the Monday two weeks prior to the Parks and Recreation Commission meeting. Walkthroughs will have mid-morning start times. Start times and dates will be flexible to accommodate any Commissioners who would like to attend. Inspection locations may change as issues or new projects arise that may be of interest to the Commission. Please review the schedule below and feel free to contact me with any questions or concerns. The schedule will be as follows: January (Com. Lew Herndon) Paul C. Grow/Lorbeer Middle School February Summitridge Park March Sycamore Canyon Park April (Chairman Grundy) Heritage Park May Maple Hill Park June District 39 Mini -Parks July Ronald Reagan/Starshine August Grandview Trail/Summitridge Trails September Pantera Park October Washington Street Park November Peterson Park December (Com. Hsieh 4.20.16) Sycamore Canyon Creek/Trails Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director Date: May 19, 2016 Meeting Date: May 26, 2016 Re: CIP Projects Up -date Steep Canyon Trail Connector & Pantera Park Trail — Plans have been approved and are scheduled to go out to bid next week. The Steep Canyon Connector will result in a trail from the top of the stairs at Steep Canyon that connects to the Canyon Loop Trail. The Pantera Park Trail will result in a trail going up the steep slope above the dog park at Pantera Park. It will also include a set of concrete stairs leading down the slope from Pantera Drive. These trails should be constructed by the end of 2016. Diamond Canyon Park — Construction of this park continues. It should be completed and open for public use by the end of summer. Design of Heritage Park Improvements — The consultant team has developed a concept plan for a new outdoor restroom building with added storage space. Staff is now reviewing the concept plan to determine if it will be incorporated into the renovation plan for the park, Design of Longview Park South & Star Dust Park Improvements — City staff has requested that the consultant, Architerra Design Group, conduct value engineering to the plans to save on the construction costs. Architerra is now working on the second round of those plan revisions. Also, City staff has been notified by LA County the Diamond Bar has been awarded $300,000 for improvements at Star Dust Park. The project at Longview South will continue utilizing the funds approved in the 2015/16 FY budget. New Rubber Surfacing and Play Equipment at Peterson Park — Staff released an RFP to obtain a design team to complete construction documents to replace the play equipment and rubber surfacing at Peterson Park. City Council awarded the contract to Architerra Design Group at their May 3 meeting. The time line to complete the design and construction of this project is December 30, 2016. Installation of Swings at Longview Park North — The team from ICG, Inc has completed the survey work and has completed the concept plan for this project. A two -bay swing set for 2 to 12 year-old children and the expansion of the accessible play area are a part of this project at Longview Park North. Also, the ADA accessible walkway from Longview Drive to the tot lot has been re -designed. The rubber surfacing under the existing play equipment has already been replaced. Larkstone Park Design & Construction — Lennar Homes has completed the first round of plan check and are now up -dating the park plans. Grading of the development site is under way. Staff believes that once the park plans have been approved by the City, Lennar will move quickly to construct the park. The design for Larkstone Park includes swings. Trail Information Panels at Each Trail Head — City Council awarded a design contract to Architerra Design Group at their May 3 meeting to complete the trail information panels. Nine (9) panels are scheduled to be installed, one at each trail head in Diamond Bar. PARKS AND RECREATION COMMISSION REQUESTS FOR INFORMATION / ACTION - 2016 UPDATED - May 26, 2016 Meeting Date Request Requested By/ Respondent/ Commissioner's Name Status 02.27.14 1) Commission would like to review Heritage GRUNDY Bob Rose Park "special needs" input before the conceptual plans have been finalized to verify "special needs" listed in the plan - No further update at this time. 04.24.14 1) Concern was raised by residents about the GRUNDY Bob Rose need for additional stairs at the dog park - Update — the stairs are a part of the Pantera Park Trail. Construction is planned to be completed by the end of 2016. 2) Request for trail descriptions to be placed HSIEH Bob Rose at the base of each trail - Update — this project is included in the adopted 2015/2016 CIP budget. Estimated cost: $20,000. Update — the information panels are now being designed. 01.26.15 1) Recommendation to re -do drainage at HERNDON Anthony Stardust Mini -Park - Jordan Update — included in the new park design and the project is included in the adopted 2015/16 CIP budget. 2) Inquiry about installation of ball field lights HERNDON Bob Rose at Sycamore Canyon Park at the same time new cell tower is installed - Update — ball field lights at Sycamore Canyon Park are not a priority for staff at this time. Lighting solutions at other locations are being considered. This item has not gone to the Planning Commission yet. 04.23.15 1) For future consideration — a sidewalk HSIEH Bob Rose installation project at the Diamond Bar Center from the Summitridge Drive.entrance to the top - Update — staff is considering a revision to the design of the gate to accomplish this access issue. 04.28.16 1) Request for a breakdown of the number HSIEH Christy of events (i.e., weddings, quincenieras) held Murphey at the DBC annually. 2) Request for additional outdoor lighting at SULAKHE Anthony the DBC near the rear entrance to the kitchen Jordan by the generator.