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051716 - Agenda - Regular meeting
VNO City Council Agenda Tuesday, May 17, 2016 5:-00 p.m. Study Session - Room CC -8 6:30p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Nancy A. Lyons Mayor Carol Herrera Council Member Ruth M. Low Council Member Jimmy Lin Mayor Pro Tem Steve Tye Council Member City Manager James DeStefano • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodations) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www. C ityo f D i a m o n d B a r. co m Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. • !Ilial S�� • Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Time -Warner Cable Channel 3 and Verizon ROS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Time -Warner Cable Channel 3, ROS television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010 Computer access to agendas: www..,etciamond-bar.ca.us General information: (909) 839-7000 CITY OF DIAMOND BAR CITY COUNCIL AGENDA May 17, 2016 Next Resolution No. 2016-17 Next Ordinance No. 05 (2016) STUDY SESSION: 5:00 p.m., Room CC -8 ► Introduction and Discussion of Draft Fiscal Year 2016/17 Budget — Discussion and Action. Public Comments REGULAR SESSION CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: 6:30 p.m. Mayor Capt. Paul Rusin, LA County Fire Station 120. Council Members Herrera, Low, Tye, Mayor Pro Tem Lin, Mayor Lyons Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation to Outgoing Los Angeles County 4t" District Supervisor Don Knabe upon his retirement. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. MAY 17, 2016 PAGE 2 Recess: Reception for Supervisor Knabe. Reconvene: 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: Continued. 1.2 Proclaiming May, 2016 as Water Awareness Month. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntarv). There is a five-minute maximum time limit when addressing the City Council 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — May 24, 2016 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Parks and Recreation Commission Meeting — May 26, 2016 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Memorial Holiday — City Offices will be closed on Monday, May 30, 2016 in observance of the Memorial Holiday. City Offices will reopen on Tuesday, May 31, 2016 at 7:30 a.m. 5.4 City Council Meeting — June 7, 2016 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 Waive reading in full of all ordinances and resolutions and adopt the Consent Calendar. MAY 17, 2016 PAGE 3 6.2 City Council Minutes — Regular Meeting of May 3, 2016. Recommended Action: Approve. Requested by: City Clerk 6.3 Parks and Recreation Commission Minutes — Regular Meeting of March 24, 2016. Recommended Action: Receive and File. Requested by: Community Services Department 6.4 Ratification of Check Register — Dated April 28, 2016 through May 11, 2016 totaling $750,250.23. Recommended Action: Ratify Requested by: Finance Department 6.5 Approve Contract Amendment No. 2 with Siemens Industry, Inc. (formerly Republic ITS) for a One -Year Extension for Traffic Signal Maintenance Services for FY 16/17. Recommended Action: Approve Requested by: Public Works Department 6.6 Appropriate $35,155 of Prop A Funds to the FY 2015-16 CIP Budget; and Award the Design and Construction Management Services Contract to Iteris, Inc. for the Traffic Signal Infrastructure Upgrades Project — Phase II in the Amount of $77,155 Plus a Contingency Amount of $8,000 for Change Orders to be Approved by the City Manager for a Total Authorization Amount of $85,155. Recommended Action: Appropriate and Award. Requested by: Public Works Department MAY 17, 2016 PAGE 4 6.7 Approval of Amendment No. 6 to the Contract with ValleyCrest Landscape Maintenance to Extend the Term of the Contract from July 1, 2016 through June 30, 2017 to Provide Landscape Maintenance Services at 9 City Parks, the Grounds of the Diamond Bar Center, the Football Field and Slope at Lorbeer Middle School, and the Mesa Trail/Trail Head at Sycamore Canyon Park, in the Amount of $373,940 and As -Needed Work in the Amount of $25,000 for a Total Authorization Not to Exceed $398,940 for the 2016/17 FY; and to Accept the Change of the Company's Name from ValleyCrest to BrightView Landscape Services, Inc. Recommended Action: Approve and Accept. Requested by: Community Services Department 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: FY 2016-2017 PROPOSED BUDGET GENERAL FUND SPECIAL REVENUE FUNDS DEBT SERVICE FUND INTERNAL SERVICE FUNDS CAPITAL IMPROVEMENT FUND STUDY SESSION - MAY 17, 2016 Study Session City of Diamond Bar City Manager's Draft Recommended Fiscal Year 2016-2017 General Fund, Special Revenue Funds, Internal Service Funds and Capital Improvement Budgets City Council Study Session May 17, 2016 Introduction In FY 15-16, the economy continued to stabilize and the City of Diamond Bar realized modest increases in most major revenue sources. There has been an expanded effort in economic development endeavors on the part of City Council and City staff in order to diversify the sales tax base of the City and offer more options for residents to shop and dine in Diamond Bar. Part of staff's focus during the budget development process has been examining ways to bring more efficient and cost effective services to the residents of the City of Diamond Bar. To that end, there is a consolidation of the maintenance function built into the proposed budget. A continued focus during the budget development process has been to examine various programs while identifying program revenues vs. program expenditures. This helps to identify what portion of these programs are being subsidized by the General Fund and whether it is an appropriate use of resources which benefits a majority of the residents. Staff has begun a citywide fee study that will come to Council for review in FY 16/17. Another primary focus for staff in preparing the FY 16/17 budget was looking further into the future, so that the City of Diamond Bar is sustainable for decades into the future. The FY 16-17 budget as proposed is balanced and provides for growth in General Fund operating reserves in the amount of $387,400. Highlights of FY 2015-2016 Willow Heights - FY 15-16 saw the conclusion of the construction of a major housing project, Willow Heights. The City received the final development fees related to the project which amounted to nearly $900,000 of one time funds. City management is proposing that those funds are used to replenish some of the special revenue and internal service funds which have been depleted in recent years as follows: General Plan Fund $ 240,000 Technology Reserve Fund (new) 200,000 Traffic Mitigation Fund 300,000 Equipment Maint & Replace Fund 100,000 Building Maintenance Fund 200,000 $1 040 000 After replenishing the recommended funds, it is anticipated that the excess General Fund resources over appropriations will be $1.45 million at June 30, 2016. Technology Reserve Fund (Fund 018) — It is proposed that this fund be created during the current fiscal year in order to fund the City's anticipated future needs related to aging software systems (i.e. SunGard Pentamation — the City's finance system) that may no longer be supported by vendors. The primary funding source for this fund is a portion of the "one time" money realized from building fees collected during FY 15-16 (referenced above). It is proposed that $200,000 be transferred from the General Fund to the Technology Reserve Fund during FY 15-16 in order to help fund the City's anticipated needs. It is also proposed in the FY 16-17 budget that another $100,000 be set aside for this purpose. It is further recommended that money be set aside each fiscal year in order to meet the technological needs of the City as they arise. City Manager's Draft Recommended Budget The City Manager's Draft Recommended FY 16-17 General Fund Budget continues to be conservative in revenue and expenditure growth, while maintaining service levels to the community. Using FY 15-16 mid -year budget levels as a baseline, FY 16-17 expenditures were 'maintained at those levels wherever possible to account for the modest growth in revenues. Significant review and consideration of special funds has also been conducted to provide additional General Fund relief where appropriate. The City Manager's Draft Recommended Budget reflects General Fund estimated resources of $26,145,201 with anticipated appropriations of $25,757,802, resulting in a. surplus of $387,400. The draft budget includes a use of $1,836,210 in General Fund reserves for various appropriations (itemized in detail below). Considering these figures, the reserve balance will be reduced from an estimated $18,822,986 to $17,374,176, a difference of $1.45 million. Goals and Assumptions in the FY 2016-17 Budget Estimated Resources - $26,145,201 The current proposed FY 16-17 General Fund Budget estimates resources to decrease approximately 2.9% over FY 15-16 projected revenues (not including of the use of fund balance reserves). This reduction is due primarily to the receipt of several "one time' developer payments received in FY 15-16. • Property Taxes — Property tax revenues are estimated at $4.,801,000. The FY 16-17 projections assume a 4.0% growth in secured property taxes based upon the rebounding and stabilizing real estate values and home sales in the Los Angeles Area. The growth in the property tax roll for the current year is 5.5%. • Other Taxes & Fees — The revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. This category is projected to decrease 7.9% during FY 2015-16 due to the receipt of one-time adjustments to sales tax revenue in FY 15-16 along with decreasing fuel prices. • State Subventions — There is an estimated increase of $193,000 in this category. This category is made up primarily of Property Tax in Lieu of Vehicle License Fees which is based on the rising property tax values in the City. • From Other Agencies — Included in the proposed budget is the sale of Prop A funds in exchange for General Fund revenue. The sale of this restricted funding source in exchange for General Fund money gives the City more flexibility to use the funds at its discretion. This exchange would result in an additional $450,000 in unrestricted funds. • Current Service Charges — Estimated resources in this category are down approximately $1.1 million over FY 15-16 projections to $2.9 million. This category reflects planning, building, engineering and recreation fees. This decrease is due primarily to the completion of the Willow Heights housing project. • Cost Reimbursements — During FY 16-17 the reimbursement from Calvary Chapel for Sheriff's services has been reclassified from "Special Event Fees" to the more appropriate category of Cost Reimbursements. This is anticipated to be approximately $100,000. Estimated Appropriations - $25,757,802 The following are items of significance which have been incorporated into the FY 16-17 proposed General Fund budget: • Cost of Living Adjustment/Benefit Allotment — Each year, the City Council adopts the Compensation Plan for the upcoming fiscal year which includes all employee positions and associated salary ranges. The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a cost of living adjustment (COLA) for City employees based on the March -to -March rates of the federal Consumer Price Index (CPI) for Wage Earners & Clerical Workers in Los Angeles/Orange Counties. This years CPI for the established period is 1.34%. As presented in the budget, the recommendation is a 1.5% COLA for all benefitted employees in addition to a $50 per month increase to the Benefit Allotment. With the monthly Benefit Allotment increase, full-time non-exempt staff will receive $1,220 and full-time exempt staff and City Council Members will receive $1,250 to be used towards health benefits. The COLA and increase to the benefit allotment results in a grand total of $118,600 in additional personnel costs, $105,000 of which has a General Fund impact. • Personnel — Via the adopted FY 2016-17 Goals & Objectives, the City Council has made the development and maintenance of a professional and effective workforce to serve the public a priority. It is then the duty and responsibility of the City Manager to periodically review departmental operations and staffing structures for efficient, cost effective, and economical delivery of services to the public and to conduct long-term organizational and succession planning. Therefore, the City Manager has identified the following as the first phase of objectives in meeting this goal: Realignment of all park and facility maintenance functions and capital improvement projects (CIP) from Community Services to Public Works under the supervision of the Public Works Director, as is typical in many municipal organizations. As the City has matured and the number of properties requiring city operation and maintenance has increased,it is prudent to centralize the maintenance function to provide a more efficient and coordinated response to the development and upkeep of such public facilities. As a result of the additional duties, responsibilities., and supervision associated with the centralization of maintenance and management of CIP, the Public Works Director salary range has been adjusted to Salary Grade 58E. 2. With the maintenance and CIP functions transferred from Community Services to Public Works, the overall scope of the Community Services Department has been changed to focus primarily on Parks & Recreation programming. Therefore, the Community Services Department has been changed to the Parks. & Recreation Department. It is appropriate to reflect the change by adjusting job classification titles as follows: Community Services Worker to Recreation Worker Community Services Leader I to Recreation Leader I Community Services Leader II to Recreation Leader 11 _ Community Services Specialist to Recreation Specialist Community Services Coordinator to Recreation Coordinator Furthermore, as a result of the changes in duties and responsibilities related to the realignment of parks and facilities maintenance and CIP to Public Works, it is recommended that the Community Services Director job classification be retitled to Parks & Recreation Director and the salary range be adjusted to Salary Grade 51 E. 3. There is no longer a need to specialize maintenance related job titles between two departments since they will all be centralized in the Public Works Department. The City's classification and compensation structure currently aligns the Senior Facilities Maintenance Worker and Senior Street Maintenance Worker at Salary Grade 10NE. It is recommended. that the job titles for both classifications be broadened and titled Senior Maintenance Worker. The assigned duties, knowledge, skills and abilities for each of the maintenance divisions will be distinguished within the City's classification specification document. This also allows for greater flexibility for the City to assign a Senior Maintenance Worker position to the Parks Maintenance Division in the future since there is no current position in the City's classification structure with that title. There is no budgetary impact associated. with this change, 4. Reclassification of the Deputy City Manager to Assistant City Manager to establish an adjusted supervisory and reporting structure and to assist in the transition of the realigned Parks & Recreation Department. In addition to the supervision of the Parks & Recreation Director, the Assistant City Manager will oversee the Information Systems Director and Human 4 Resources Manager in addition to the Assistant to the City Manager, City Clerk, Public Information Manager and Public Safety program. Additionally, it is recommended that the salary range for the Assistant City Manager be adjusted to Salary Grade 59-E to more accurately reflect current labor market conditions. To ensure proper oversight of programs and personnel, it is recommended that the Assistant to the City Manager classification be fully funded for FY 16-17. - This position will be tasked with the supervision of the City's Management Analyst series and will provide direct technical and project management support to the Assistant City Manager and City Manager's Office including high level tasks involving public safety (LASD contract, Animal Control, Emergency Preparedness) and budget & finance. 5. The additional duties and responsibilities assigned to the Assistant City Manager necessitate the realignment of the City's risk management function and it is recommended that it be transferred to the Human Resources Division. Risk Management includes general liability, workers compensation, vehicle, crime, environmental and safety programs through the California Joint Powers Insurance Authority (JPIA) and. the City's Employee Safety Program. The complete centralization of risk management will improve organizational efficiency and identify new ways to further mitigate the City's overall risk exposure. With these additional duties and responsibilities, it is recommended that the Human Resources Manager job classification title be amended to Human Resources and Risk Manager and the classification's salary range be adjusted to Salary Grade 44-E Accounting for expected temporary vacancies as the transition is implemented, these proposed personnel adjustments will result in an estimated, FY 16-17 General Fund savings of approximately $38,400. In subsequent years, when vacancies are filled, the recommended reorganization will -result in estimated General Fund impacts of approximately $73,000. With additional retirements expected in the next year, these are just the first in a series of personnel adjustments designed to identify new long-term efficiencies as the organization matures. It is expected that additional structuralchanges will be brought to the City Council for consideration over the next 12-24 months. Law Enforcement — The City was notified. by the Los Angeles County Sheriffs Department that the increase to the FY 2016-17 law enforcement contract will be 3.7% for a total Law Enforcement budget of $6,456,000. This is an increase of $372,000 over the anticipated costs for FY 15-16. Thebudget increase also includes a payment of 9.5% or $530,000 into the Sheriff's Liability Trust Fund, which is established by the County to offset any costs associated with liability claims filed against the Sheriff's Department. General Government — This category has historically been where general expenses that benefit several departments have been expensed. Examples include general supplies, Xerox machines and bank charges. This tends to be a catchall category that was not being managed as effectively as it could be. All 5 the expenditures in this category were moved to the various departments that have historically managed the contracts or costs. Park Maintenance — As previously mentioned, the maintenance function has been centralized in Public Works. The budget that has been part of the former Community Services Department has been moved to the Public Works Department. Use of Fund Balance Reserves - $1,836,210 The proposed FY 16-17 General Fund Budget includes the following use of reserves to fund the following expenditures: Capital Improvement Projects (CIP) $1,150,099 - During FY's 13-14 and 14- 15, the City sold its restricted Prop A funds to the City of Industry. One project funded by this exchange is being carried over into FY 16-17 resulting in the remaining funds going into General Fund reserves at the end of FY 15-16. The remaining proceeds from this sale will be used to complete the Morning Canyon Parkway Improvements ($318,099). Other projects that will use General Fund reserves include a Street Clock at Diamond Bar Blvd and Grand Ave. ($52,000), City Entry Monuments at Golden Springs Drive/Calbourne and Diamond Bar Blvd/Temple ($120,000), Groundwater Drainage Improvements ($225,000), Diamond Bar Blvd Streetscape (Golden Springs Drive/60 FWY) Design ($300;000), Washington Street Enhancement ($110,000) and the Diamond Bar Center Restroom Lighting Remodel ($25,000). Economic Development - $334,564 — This year's recommended amount is allocated primarily for consultants, marketing and other related work for a number of potential sites. Transfer Out — LLADS $196,547 — The City Council has started taking steps toward recovering more costs related to maintaining the City's Lighting and Landscape Assessment Districts (LLADS). After successfully returning to the original property tax levy in District 39 at $236 per parcel, the General Fund no longer has to subsidize District 39. In fact, for the first time in several years there is a slight surplus that will be carried over to help offset rising costs in the future. The other two LLAD's continue to be subsidized by the General Fund. In FY 16-17, it is anticipated that a total of $196,547 ($113,453 for District 38, and $83,094 for District 41) is required to maintain current service levels. Staff recommends this be funded with reserves. This recommendation is approximately $22,000 more than the anticipated reserve contribution in FY 15- 16. • Professional Services — Revenue Measure $155,000 - On March 22, 2016, the City Council approved the use of reserves to hire TBWB Strategies to explore its options for a variety of funding mechanisms that would provide the City with a more robust, diverse and consistent revenue stream that are not subject to State siphoning during economic downturns. This amount represents a carryover of the remaining funds available for this project. Special Revenue Funds The City has several special revenue funds which account for and report the proceeds for specific revenue sources that are restricted to pay expenditures for specified purposes. Some examples of special revenue funds utilized by the City of Diamond Bar include funds like the Measure R Fund, Prop A & C Funds and the Lighting and Landscape District Funds. Each of these funds. has a specific revenue source and strict guidelines as to how those resources may be spent. The City uses these restricted resources to pay for things such as slurry seal projects, transit related programs and solid waste reduction programs. It is important to note that it was 'anticipated that by the end of FY 2016-17 several special revenue funds that fund Public Works projects will be near or at zero. Debt Service Fund In order to take advantage of historically low interest rates, the 2002 variable rate bond was refinance into a fixed rate bond during FY 11-12. The debt service payment during FY 16-17 will be $855,906. Internal Service Funds These funds are used to track the City's shared 'costs such as liability and worker's compensation insurance, vehicle maintenance and replacement, equipment maintenance and replacement and building and facility maintenance. These internal .service funds generally receive their funds from a transfer in from the General Fund. The Building Facility & Maintenance Fund also receives solar incentive revenue from Southern California Edison from the solar panels installed on the roof at City Hall. Capital Improvement Fund The FY 15-16 Capital Improvement Projects (CIP) list includes projects that total $19.5 million of which $12.1 million are project carryovers from FY 15-16 and the balance of $7.4 million is either new projects or additional appropriations on existing projects. Included in the new projects for FY 16-17 is one street improvement project, two traffic management projects, Diamond Bar Blvd Streetscape Design, Washington Street Enhancement, design of the small bridge at Sycamore Canyon Park, design of the Canyon Loop Trail, Restore Roofing at the Diamond Bar Center and restroom lighting remodel at the Diamond Bar Center, The CIP will be reviewed for consistency with the City's General Plan at the May 24, 2016 Planning Commission meeting. Conclusion The final draft of the FY 16-17 City Manager's Recommended Budget will be presented during the regular session of the June 7, 2016 City Council Meeting for adoption. At that time the City Council will be reviewing and discussing the General Fund, along with Special Funds, and the Capital Improvement Project plan. c _- . |k !) i �. j}\ ` Cc ©�` !! !! ° . E ].2E/( Lal-'sn' \2 Qk /)\ E . u )tS.. 5/11I21e CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2016-17 FY 2014-15 - FY 2015-16 FY2015-16 FY201G-17 Actual Adjusted! Projected Proposed ESTIMATED RESOURCES Propel{y, Taxes $4,41],556 $4,532,440 $4614,000 $4,801,230 OMer Taxes 6,281,669 7,389,000 7,692,905 7,272000 State Subveptlons 5,164,922 5441,193 5443,143 5,536,300 From Othar Agencies 337,500 - - 450000 Fines and Forfeitures 523,145 550,000 477,000 482,000 Current Serviws Charges 5,854,131 4,152,600 3,976,330 2,890055 Use ofMoney &Property _ 1,171,568 1,197,225 1,192200 1,169,150 Cosi Reimbursements - 107531 10,000 140,000 105,000 T2n5feri Other Funds 1,478,249 1,809,162 1,301,710 1,503257 Ftl Balance Reserves 1,059,273 3172786 2586489 1836210 Total ESHmated Resoureas $26,393,544 $28,864,564 $27,623,](/ $25,1A5201 APPROPRIATIONS Gity Council $146,309 $171394 $165,950 $176018 City Attorney 233,771 2A0,000 150,000 215000 City Menage,/City Clerk 966,803 1239,052 1,248,830 1,506448 Finance 603698 670,293 838,735 772,577 Human Rasourws 259,132 303801 286,465 408,502 Safety Program 6,713 17,450 14,500 17,450 Information Systems 917,710 1,131562 1;112,962 1136036 General Government 327,179 342,170 340,600 - Civic Center 661,268 540,039 540,750 519,239 Public Information 591,012 737,721 725,834 762,259 Economic Development 195,866 369,436 216,569 31 Law Enforcement 5,71$635 6,323,118 5,083,800 6,456,991 Volunteer Patrol 4,382 6000 6,000 6,000 Fina 5,454 15,000 14,000 15,000 Animal Control 121,330 130,782 125,202 167,500 Emergency Preparedness 53,713 79,900 ]7,400 69,900 Community Dev/Planning 551,795 644,616 613,630 833,265 Building & Safety 1002,218 717,553 718050 718,822 folghboncded Improvement 285,385 317,576 294,870 312,092 Community Services Admin 421,384 329,668 $18,450 173,543 Diamond Bar Center- Ops, 1,042,231 1,130,100 1,145,190 1,174,045 Park Operations 1,059,804 1,056,783 1,018,450 - Recreaticn 1,738,100 1,976,862 1,034,545 1,936,553 Publlc Works - Admin 692,246 975,922 997,352 662,227 Engineering 334,074 844,139 609,294 672,430 Read Me1n@nance 1,190,522 1257,282 1,720623 1,758446 Park & Faciftus Maintenance - - 1 349555 Landscape Maiderance 291,853 199,555 202,350 271,108 T2nsfer-Out Other Funds 4,345,436 5,127,303 4875946 3349433 To(alk4ppropnations 23,774,823 27,100,078 26,172,438 25,757,802 Excess A,AsA. A Aver Appropriations $2,624721 $1,764,480 $1,451,339 $381400 Fund Balance Reserves @ Beg of Year 10,396,688 19,958,136 19;958,136 10,622,986 Less Appropriations Carty Over Less Uses of Ed Bal Reserves (1059273) (4,167675) (2,586,489) .(1;836,210) Estimated Ed Bal Reserves @ 0650 19,958,136 17504,947 18,822,908 17,374,176 Uses of Fund Balance Reserves: General Plan - 7,135 7,135 - EcenomicDevelocoenl 195866 369,436 216,580 331 Transfer out -CIP 396,849 2,900,333 1,315,533 1,159009 Transfer our -LLAD3 197,414 306,948 174,593 196,547 Transfer out - Park Dev Fund - - 453,645 Emergency Generator Housing 85,044 - - - Document Scanning System 125,110 111,890 111,890 - ParkwayCurbRemoval - 129,933 129,933 - SecuriryQSkatePark - 38,000 38,000 Security Cameras - 114,000 114,000 - ProfessionW&,as-Bulat Maasure. - 180,000 25,000 155,000 City Hall Furniture 38,493 - - - Transfer Out -PEG Fees 29397 1059,273 4,157,875 2,586,489 1836,210 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2016-17 10 FY 2014-16 FY 2016-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed Property Taxes 30010 Current Secured 4,112,940 4,258,800 4,323,000 4,505,700 30020 Current Unsecured 174,477 175,240 179,000 182,000 30050 Supplemental Roll 116,172 81,400 100,000 101,530 30100 Prior Year Property Tax (7,978) (10,000) (10,000) (10,000) 30200 Misc. Property Taxes 1,485 2,000 2,000 2,000 30250 Interest Penalties & Delinquencies 20,460 25,000 20,000 20,000 Total Property Taxes 4,417,556 4,532,440 4,614,000 4,801,230 Other Taxes 31010 Sales Tax 2,652,034 3,776,226 4,235,942 4,557,000 31011 Sales Tax Compensation Fund 913,409 923,774 906,963 - 31200 Transient Occupancy Tax 935,355 950,000 950,000 950,000 31210 Franchise Tax 1,460,342 1,419,000 1,450,000 1,465,000 31250 Property Transfer Tax 320,529 320,000 350,000 300,000 Total Other Taxes 6,281,669 7,389,000 7,892,90.5 7,272,000 Subventions - State: 31340 Homeowners Exemption 31,012 30,000 32,000 33,300 31700 Motor Vehicle in Lieu (VLF) 25,006 22,865 22,865 - 31701 VLF- Property Tax in Lieu 5,108,904 5,388,278 5,388,278 5,603,000 Total Subventions -State 5,164,922 5,441,143 5,443,143 5,636,300 From Other Agencies 31900 Intergovt Revenue - Other Cities 337,500 450,000 Total From Other Agencies 337,500 - - 450,000 Fines & Forfeitures 32150 Vehicle Code Fines 256,265 275,000 200,000 200,000 32200 General Fines 17,298 15,000 17,000 17,000 32210 Municipal Code Fines 1,925 5,000 7,000 5,000 32230 Padang Fines 211,382 215,000 215,000 220,000 32250 Vehicle Impound Face 13,900 15,000 13,000 15,000 32270 False Alarm Fees 22,375 25,000 25,000 25,000 Total Fines & Forfeitures 523,145 550,000 477,000 482,000 Current Service Charges: Building F®es: 34110 Building Permits 865,553 428,375 468,584 451,516 34120 Plumbing Permits 114,491 57,050 61,798 52,327 34130 Electrical Permits 104,812 56,340 67,678 55,938 34140 Mechanical Permits 76,641 40,515 35,752 36,336 34200 Permit Issuance Fee 107,135 54,275 91,291 63,108 34250 Inspection Fees 15,494 28,230 8,641 6,789 34300 Plan Check Fees 634,898 515,510 598,551 540,230 34310 Plan Retention Fee 37,075 18,485 30,486 18,826 34350 SMIP Fees 3,878 5,235 5,263 5,293 34355 Building Standards Adm Fee 3,509 1,810 2,083 1,830 34415 Waste Reduction Fees 300 500 600 Sub -Total 1,963,786 1,206,325 1,368,727 1,232,193 PUnein, Fees: 34430 Current Planning Fees 157,819 220,000 210,000 200,000 34550 Developer Fees - 500,000 325,000 25,000 34552 Willow Heights Developer Fees 2,146,923 840,000 705,000 - 34554 Willow Heights Park lmpr Fees 453,845 215;400 180,769 - 34556 South Pointe Developer Fees - - - 250,000 34560 Business License Fees 20,644 22,000 19,000 18,000 34561 Business License Late Fees 2,030 1,500 3,000 3,000 34562 Business License - SB1 186 2,200 1,900 1,800 Sub -Total 2,781,261 1,801,100 1,444,669 497,800 10 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2016-17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed Engineering Fees: 34610 Engr- Plan Check Fees 37,953 30,000 75,000 17,000 34620 Engr -Address Change Fee 3,246 2,500 1,500 1,500 34630 Engr- Encroachment Fees 70,412 75,000 75,000 60,000 34640 Engr-Inspections Fees 24,500 67,000 70,000 - 180,000 34650 SoilslTraffcNisc Engring Fees 17,763 20,000 20,000 20,000 34662 Waste Hauler Fees 90,302 90,934 90,934 92,780- 34665 Industrial Waste Fees 33,395 30,000 30,000 30,000 SubTotal277,571 315,434 362,434 401,280 Recreation Fees: - 34720 Community Activities 48,326 72,943 - 62,000 78,995 34730 Senior Activities 49,425 44,427 40,000 52,680. 34740 Athletics 90,951 109,079 95,000 109,079 34760 Fee Programs 261,624 223,000 223,000 243,028 34780 Contract Classes 272,509 270,500 270,500 275,000 34800 Special Event Fees 108,678 - 110,000 110,000 Sub -Total 831,513 829,949 800,500 758,782 Total Current Service Charges 5,854,131 4,152,808 3,976,330 2,890,055 Use of Money and Property: 36100 Investment Earnings 172,828 246,000 246,000 240,000 36190 Unrealized Gain/(Loss) on Invests 40,595 - - - 36120 Gain/Loss On Sale of Investments 10,738 - 10,000 10,000 5,000 36600 Returned Check Charges 135 225 100 150 36610 Rents & Concessions - 192,831 186,000 186,000 176,000 36615 DB Center Rental 669,426 670,000 670,000 670,000 36618 Facility Security 26,586 25,000 27,500 27,500 36620 Heritage Pk Bldg Rental 23,642 20,000 20,000 20,000 36625 Parks & Fields Rental 14,320 18,000 16,000 16,000 36630 Sale of Faed Assets 3,016 500 - 500 36637 Film Permits 2,020 3,000 3,000 3,000 36640 City Store Sales 65 - - - 36650 Sale of Printed Material 5,484 5,000 2,500 4,000 36660 Donations 550 500 - - 36800 Properly Damage - Pub Wks 1,906 2,500 1,000 1,500 36810 Property Damage - Parks _ 412 500 100 500 36900 Miscellaneous Revenue 7,014 10,000 10,000 5,000 Total Use. of Money and Property 1,171,568 1,197,225 1,192,200 1,169,150 Cost Reimbursements 36950 Cast Reimbursements 107,531 140,000 140,000 105,000 Total Cost Reimbursements 107,531 140,000 140,000 105,000 Transfers In -Other Funds: 39012 Transfer In -Law Enforcement Func 200,000 375,835 275,000 39111 Transfer In - Gas Tax Fund 1,041,063 1,000,000 1,000,000 982,202 39115 Transfer In- Int. Waste Mgt. Fd 73,341 60,066 60,066 112,220 39116 Transfer In- Traffic Mitigation Fund - 110,165 110,165 - 39123 Transfer In - Safe Parks Fd 98,357 40,910 43,479 40,900 39126 Transfer In - COPS Fund 65,488 102,186 88,000 92,935 Total Transfers In -Other Funds Fund Balance Reserves Use of Fund Balance Reserves GENERAL FUND TOTAL 1,478,249 1,689,162 1,301,710 1,503,257 1,059,273 3,772,786 2,586,489 1,836,210 26,39J,§44 28,864,564 27,623,777 26,145,201 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY 2016.17 $25,990,201 PROPERTY TAXES 4,801,230 Current Secured (30010) Amount Budgeted: 4,505,700 Per HdL estimates 4,505,700 Current Unsecured (30020) Amount Budgeted: 162,000 Per HdL estimates 182,000 Supplemental Roll (30050) Amount Budgeted: 101,530 Historical - Based on home sales & home improvements 101,530 Prior Year Property Tax (30100) Amount Budgeted: (10,000) Histomcal - Based on re -assessments and overcharges (10,000) Misc. Property Taxes (30200) Amount Budgeted: 2,000 Historical 2,000 Interest Penalties & Delinquencies (30250) Amount Budgeted: 20,000 Historical 20,000 OTHER TAXES - 7,272,000 Sales Tax (31010) Amount Budgeted: 4,557,000 Based on HdL FY 16/17 projection 4,557,000 Sales Tax Compensation Fund (31011) Amount Budgeted: - Eliminated - Triple Flip phased out in FY 15/16 Transient Occupancy Tax (31200) Amount Budgeted: 950,000 Based on 2015/16 estimated 950,000 Franchise Tax (31210) Amount Budgeted: 1,465,000 Southern CA Edison 427,000 The Gas Company 130,000 Time Warner 322,000 Verizon FIGS 175,000 Clear Channel 28,000 Solid Waste -based on 5% of gross receipts 383,000 Property Transfer Tax (31250) Amount Budgeted: 300,000 Based on property sales 300,000 SUBVENTIONS - STATE 5,636,300 Homeowners Exemption (31340) Amount Budgeted: 33,300 Per HdL estimates 33,300 Motor Vehicle in Lieu (31700) Amount Budgeted: - This revenue has been eliminated by the State - VLF Property Tx in Lieu (31701) Amount Budgeted: 5,603,000 Per HdL estimates 5,603;000 12 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY 2016-17 Page 2 FROM OTHER AGENCIES 450,000 Intergovernmental Revenue - Other Cities (31900) 450,000 Sale of Prop A Funds 450,000 FINES & FORFEITURES 482,000 Traffic Pines (32150) Amount Budgeted: 200,000 Based on current yr 200,000 General Fines (32200) Amount Budgeted: 17,000 Based on current year 17,000 Municipal Code Fines (32210) Amount Budgeted: 5,000 Data Ticket 5,000 Parking Fines (32230) Amount Budgeted: 220,000 Data Ticket 220,000 Vehicle Impound Fees (32250) Amount Budgeted: 15,000 Based on current yr 15,000 False Alam Fees (32270) - Amount Budgeted: 25,000 Based on current yr 25,000 CURRENT SERVICE CHARGES: 2,890,055 BUILDING FEES: Building Permits (34110) Amount Budgeted: 451,516 Building Permit Fees 451,516 Plumbing Permits (34120) Amount Budgeted: 52,327 Plumbing Permit Fees 52,327 Electrical Permits (34130) Amount Budgeted; 55,938 Electrical Permit Fees 55;938 Mechanical Permits (3414(l) Amount Budgeted: 36,336 Mechanical Permit Fees 36,336 Permit Issuance Fee (34200) Amount Budgeted: 63,108 Permit Issuance Fee 63,108 Inspection Fees (34250) Amount Budgeted: 6,789 Inspection Fees 6,789 Plan Check Fees (34300) Amount Budgeted: 540,230 Plan Check Fees 540,230 Plan Retention Fee (34310) Amount Budgeted: 18,826 Plan Retention Fee 18,826 SMIP Fees (34350) Amount Budgeted: 5,293 Primarily remitted to State 5,293 13 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY 2016-17 Page 3 Building Standards Adm Fee (34355) Amount Budgeted: 1,830 Primarily remitted to State 1,830 PLANNING FEES: Current Planning Fees (34430) Amount Budgeted: 200,000 Planning Fees 200,000 Developer Fees (34550) Amount Budgeted: 25,000 Unclaimed Developer Deposits 25,000 Willow Heights Developer Fees (34552) Amount Budgeted: - Project Completed during FY 15116 - Willow Heights Park Impr Fees (34554) Amount Budgeted: - Project Completed during FY 15116 - South Pointe Developer Fees (34556) Amount Budgeted: 250,000 25 Units during FY 16117 250,000 Business License Fees (34560) Amount Budgeted: 18,000 Business License Fees 18,000 Business License Late Fees (34561) Amount Budgeted: 3,000 Business License Late Fees 3,000 Business License SB1186 (34562) Amount Budgeted: 1,800 Business License SB1186 Fees 1,800 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 17,000 Engineering Plan Check Fees 17,000 Engr -Address Change Fee (34620) Amount Budgeted: 1,500 Address Change Fee 1,500 Engr- Encroachment Fees (34630) Amount Budgeted: 60,000 Encroachment Fees 60,000 Engr- Inspections Fees (34640) Amount Budgeted: 180,000 - Inspection Fees 180,000 Engr-Solls/Traffic/Misc Engr Fees (34650) Amount Budgeted: 20,000 Soils/Traffc/Misc Engineering Fees - 20,000 Waste Hauler Fees (34662) Amount Budgeted: 92,780 Street Sweeping Fees 92,780 Industrial Waste Fees (34665) Amount Budgeted: 30,000 Industrial Waste Fees - 30,000 RECREATION FEES Community Activities (34720) Amount Budgeted: 78,995 City Birthday Party 16,300 Haunted House/Fall Festival 2,500 Adult Excursions 27,900 14 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY 2016-17 Page 4 Community Activities (34720) (con't) DB4Ycuth 6,670 Winter Snowfest 7,250 Candy Cane Craft Fair 4,375 Concerts in the Park 2,000 Bridal Show 12,000 Senior Activities (34730) Amount Budgeted: 52,680 Senior Excursions - 27,855 Senior Activities 24,825. Athletics (34740) Amount Budgeted: 109,079 Youth Baseball 19,044 Youth Indoor Soccer - Mt Calvary 12,696 Youth Basketball 36,619 Adult Volleyball 4,000 Adult Basketball 36,720 Fee Programs (34760) Amount Budgeted: 243,028 Day Camp 180,000 - Tiny Tots 63,028 Contract Classes (34780) Amount Budgeted: 275,000 Contract Classes 275,000 Special Event Fees Amount Budgeted: - Moved to Cost Reimbursement (Calvary Chapel Sheriffs Costs) - USE OF MONEY AND PROPERTY 1,274,150 Interest Earnings(36100) Amount Budgeted: 240,000 240,000 Gain On Sale of Invest (36110) Amount Budgeted: 5,000 Gain on sale of investments 5,060 Returned Check Charges (36600) Amount Budgeted: 150 Based on 10 returned checks/year 150 Rents & Concessions (36610) Amount Budgeted: 176,000 Soda Machine Contract - Parks 6,000 Cell Site Contracts (1) - Peterson Park 48,000 Cell Site Contract-- Eastgate Road Access - 10,000 Cell Site Contracts (1) - Pantera Park 26,000 Cell Site Contracts (3) - DBC 80,000 Cell Site Contract- Next G./Crown Castle Micro Sites 6,000 "'Cell cite revenue is used for maintenance in Peterson, Pantera and Summit Ridge/DBC parks Diamond Bar Center Rental (36615) Amount Budgeted: 670,000 Diamond Bar Center Rental 670,000 Facility Security (36618) Amount Budgeted: 27,500 Facility Security 27,500 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY 2016-17 Heritage Park Community Center Rental 20,000 Parks & Fields Rental (36626) Amount Budgeted: 16,000 Pantera Park Activity Room Rental 4,000 Picnic Reservations 10,000 Ball Field Rental 2,000 Sale of Fixed Assets (36630) Amount Budgeted: 500 Surplus equipment 500 Film Permits (36637) Amount Budgeted: 3,000 Film Permits 3,000 Sale of Printed Material (36650) Amount Budgeted: 4,000 Misc plans & specs, etc. 4,000 Donations (36660) Amount Budgeted: - - Donations - Property Damage - Pub Wks (36800) Amount Budgeted: 1,590 Property Damage 9,500 Property Damage, Parks (36810) Amount Budgeted: 500 Property Damage 500 Miscellaneous Revenue (36900) Amount Budgeted: 5,000 Miscellaneous Revenue 5,000 Cost Reimbursements (36950) Amount Budgeted: 105,000 Recoverable legal fees from code enforcement cases - Calvary Chapel - Sheriffs Dept. costs 100,000 Miscellaneous 5,000 TRANSFERS IN - OTHER FUNDS 1,503,257 Transfer In - Law Enforcement Fund (39012) Amount Budgeted: 275,000 Use prior year's savings toward increase in public safety budget 275,000 Transfer In - Gas Tax Fund (39111) Amount Budgeted: 982,202 Utilities (001-5510-42126) 80,000 Road Maintenance (001 -5554 -)(XXX) less street sweeping & storm drainage limited to available funds 902,202 Transfer In - Int. Waste Mgt Fd (39116) Amount Budgeted: 112,220 Street Sweeping (001-5554-45501) 97,220 Storm Drainage(001-5554-45512)15,000 _ Transfer In -Traffic Imp Fund (39116) Amount Budgeted: - Transfer In -Traffic Imp Fund - Transfer In - Prop A Safe Pres Fund (39123) Amount Budgeted: 40,900 Youth Master Plan Implementation 5,900 Landscape Maintenance 35,000 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY 2016-17 Page 6 Transfer In - COPS Fund (39126) Amount Budgeted: 92,935 Law Enforcement Technician Position 90,435 DB Fingerprinting Program 2,500 Fund Balance Reserves Amount Budgeted: 1,681,210 1,681,210 Economic Development Exp 334,564 Transfer -Out - LLADS 196,547 Transfer -Out- CIP (Parks Projects) 25,000 Transfer -Out- CIP (Streets Projects) 1,125,099 17 CITY OF DIAMOND BAR DEPARTMENT Legislative ESTIMATED EXPENDITURES DIV1SIOtJ` Summary:,::::: FY 2016-17 ORGANIZATION #.:: ➢0£-001616:463Q 18 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 610,187 594,387 630,500 682,923 40020 Over -Time Wages - 417 1,000 250 - 1,000 40030 Part Time Wages - 29,920 25,000 36,885 40070 City Paid Benefits 8,259 11,225 8,400 13,265 40080 Retirement 100,480 100,636 93,460 120,729 40083 Worker's Comp. Exp. 6,773 7,694 6,350 10,419 40084 ShortlLong Term Disability 2,679 3,240 3,000 3,692 40085 Medicare 11,278 11,562 13,800 12,210 40090 Cafeteria Benefits 132,375 137,052 137,000 155,554 TOTALPERSONNEL 872,448 896,716 917,760 1,036,676 SUPPLIES 41200 Operating Supplies 1,856 2,000 1,750 18,500 41300 Small Tools & Equipment - 500 - 500 41400 Promotional Supplies 3,000 TOTAL SUPPLIES 1,856 2,500 1,750 22,000 OPERATING EXPENDITURES 42110 Printing - - - 11,000 42112 Photography 614 750 500 750 42113 Engraving Services - - - 2,000 42115 Advertising 4,588 10,000 10,000 10,000 42120 Postage - - - 27,000 42124 Technology 3,000 4,500 4,500 4,500 42125 Telephone 3,622 2,700 3,800 3,800 42130 Rentalf-ease of Equipment 1,840 2,000 2,000 2,500 42140 Rental/Lease of Real Prop - - - 52,000 42315 Membership & Dues 809 3,500 1,500 40,600 42320 Publications 6,332 7,450 7,250 9,200 42325 Meetings 3,548 10,000 4,000 6,000 42330 Travel -Conferences 13,331 28,000 20,000 28,000 42335 Travel -Mileage & Auto Allow 28,249 28,940 28,940 28,440 42340 Education & Training 862 1,000 400 1,000 42390 Elections 743 179,000 179,000 66,000 TOTAL OPERATING EXP. 67,538 277,840 261,890 292,790 PROFESSIONAL SERVICES 44000 Professional Services 171,270 233,390 233,390 331,000 44020 Prof Svcs- General Legal 97,020 125,000 80,000 125,000 44021 Prof Svcs -Special Legal 10,085 15,000 8,000 15,000 44023 Prof Svcs - Sp Lgl-Code Ent 126,666 100,000 70,000 75,000 TOTAL PROF SVCS 405,041 473,390 391,390 546,000 DEPARTMENT TOTAL 1,346,883 1,650,446 1,572,790 1,897,466 18 CITY OF DIAMOND BAR kOEPARTMENT. Legislative ESTIMATED EXPENDITURES DwrsloN:. Doty council FY 2016-17 Photography 614 ORGANIZATION #: 001 8010 - 750 42125 Telephone 2,552 2,700 2,700 2,700 42130 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 2,000 Actual Adjusted Projected Proposed PERSONNEL SERVICES 500 42320 Publications 40010 Salaries 43,927 44,760 47,500 44,760 40070 City Paid Benefits 2,604 5,993 3,000 5,929 40080 Retirement 6,672 5,375 5,460 5,691 40083 Worker's Comp. Exp. 336 358 350 358 40085 Medicare 2,429 1,258 3,200 2,630 40090 Benefit Allotment 61,550 72,000 72,000 75,000 TOTALPERSONNEL - 117,518 129,744 131.,510 134,368 SUPPLIES 171,394 165,960 176,018 41200 Operafing Supplies 227 500 250 500 TOTAL SUPPLIES 227 500 250 500 OPERATING EXPENDITURES 42112 Photography 614 750 500 - 750 42125 Telephone 2,552 2,700 2,700 2,700 42130 RentaVLease of Equipment 1,840 2,000 2,000 2,000 42315 Membership & Dues 500 - 500 42320 Publications 200 - 200 42325 Meetings 603 1,000 '1,000 - 1,000 42330 Travel -Conferences 5,208 16,000 10,000 16,000 42335 Travel -Mileage & Auto Allow 17,747 18,000 18,000 18,000 42340 Education & Training TOTAL OPERATING EXP. 28,584 41,150 34,200 41,150 DIVISION TOTAL 146,309 171,394 165,960 176,018 iN CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $176,018 200 PERSONNEL SERVICES 200 Personnel (40010-40093) Amount Budgeted: 134,368 City Council Members ($746/mo+ Bene's) 5.00 CC SUPPLIES Amount Budgeted: 1,000 Operating Supplies (41200) Amount Budgeted: 1,000 500 Misc Office Supplies 500 OPERATING EXPENDITURES Amount Budgeted: 16,000 Photography (42112) Amount Budgeted: 10,000 750 Council Photos 750 Telephone (42125) Amount Budgeted: 2,700 Cell Phones (5@ $45/mo) Amount Budgeted: 2,700 18,000 Rental/Lease of Equipment (42130) Amount Budgeted: 18,000 2,000 Cable Modems 2,000 Membership & Dues (42315) - Amount Budgeted: 500 CSC 500 Publications (42320) Amount Budgeted: 200 CALPEEK 200 Misc Meetings (42325) Amount Budgeted: 1,000 League, Chamber, Misc 1,000 Travel -Conferences (42330) Amount Budgeted: 16,000 League, CCCA, Natl League, SCAG, 10,000 Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Amount Budgeted: 18,000 Auto Allowance - 300/mo X 5 18,000 Education & Training (42340) Amount Budgeted: - ME CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT. Legislative DIVISIam. CityAgorrey 0RGANI2ATI ON#- '0014020 DIVISION TOTAL 233,771 240,000 158,000 215,000 21 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROFESSIONAL SERVICES 44020 Prof Sves- General Legal 97,020 125,000 80,000 125,000 44021 Prof Svcs - Special Legal 10,085 15,000 8,000 15,000 44023 Prof Svcs - Sp Lgl Code Enf 126,666 100,000 70,000 75,000 TOTAL PROF SVCS 233,771 240,000 158,000 215,000 DIVISION TOTAL 233,771 240,000 158,000 215,000 21 CITY OF DIAMOND BAR CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $215,000 PROFESSIONAL SERVICES General Legal Svcs (44020) Amount Budgeted: 125,000 City Attorney 125,000 Special Legal Svcs (44021) Amount Budgeted: 15,000 Special Litigations 15,000 City Labor Attorney Special Legal Svcs - Code Enf (44023) Amount Budgeted: 75,000 City Prosecutor, County Dist Atty, Misc. 75,000 W CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016.17 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Shorl/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42320 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment 41400 Promotional Supplies 42120 TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42113 Engraving Services 42115 Advertising 42120 Postage 42124 Technology 42125 Telephone 42130 Rental/Lease of Equipment 42140 Rental/Lease of Real Property 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42390 Elections 9,580 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTALPROFSVCS DIVISION TOTAL FY 2014-15 FY 2015-16 FY 2016-16 FY 2016-17 Actual Adjusted Projected Proposed 566,260 549,627 583,000 638,163 417 11000 250 1,000 - 29,920 25,000 36,885 5,655 5232 5,400 7,336 93,808 95,261 88,000 115,038 6,437 7,336 6,000 10,061 2,679 3,240 3,000 3,692 8,849 10,304 10,600 9,580 70,825 65,052 65,000 80,554 754,930 766,972 786,250 902,308 1,629 1,500 1, 5 00 18,000 - 500 - 500 3,000 1,629 2,000 1,500 21,500 - - - 11,000 - - - 2,000 4,588 10,060 10,000 10,000 - - - 27,000 3,000 4,500 4,500 4,500 1,070 - 1,100 1,100 - 500 - - - 52,000 809 3,000 1,500 40,100 6,332 7,250 7,250 9,000 2,945 9,000 3,000 5,000 8,123 12,000 10,000 12,000 10,502 10,940 10,940 10,440 862 1,000 400 1,000 743 179,000 179,000 66,000 38,974 236,690 227,690 251,640 171,270 233,390 233,390 331,000 171270 233;390 233,390 331,000 966,803 1,239,052 1,245,830 1,506,448 `*3 CITY OF DIAMOND BAR CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $1,506,448 PERSONNEL SERVICES Amount Budgeted: Personnel (40010-40093) Amount Budgeted: 862,308 City Manager 0.80 FTE Assistant City Manager 0.79 FTE Assistant to the City Manager 0.475 FTE City Clerk 1.00 FTE Sr. Management Analyst 0.34 FTE Management Analyst 0.725 FTE Administrative Assistant 1.00 FTE Senior Office Specialist 0.30 FTE Promotional Supplies (41400) 5.43 FTE Part Time Intern Program 2,000 hours 40,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 18,000 Office Supplies 2,000 General Supply Room & Kitchen Supplies 16,000 Small Tools & Equipment (41300) Amount Budgeted: 500 Council Meeting Display Stands 500 Promotional Supplies (41400) Amount Budgeted: 3,000 City Pins, City Tiles 3,000 OPERATING EXPENDITURES Printing (42110) 11,000 Blueprint Reproduction, certificate covers, business cards, etc. 11,000 Engraving Services (42113) Amount Budgeted: 2,000 Engraving of tiles, plaques, etc. 2,000 Advertising (42115) Amount Budgeted: 10,000 Public hearing notices 10,000 Postage (42120) 27,000 City-wid postage charges including Fed -Ex; Various noticing 27,000 Technology (42124) Amount Budgeted: 4,500 Technology Allowance - CM, ACM, ATCM 4,500 Rental/Lease of Equipment (42130) Amount Budgeted: 500 0 Water/Coffee Equipment 500 Rental/Lease of Real Property (42140) Amount Budgeted: 52,000 Storage Unit Rents 24,000 24 CITY OF DIAMOND BAR CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FY 2016-17 AQMD Facilities Lease 28,000 ($2,262.81/mo. for 6 mos., $2,319.38/mo for 6 mos.) Membership & Dues (42315) Amount Budgeted: 40,100 League of California Cities 17,500 League of California Cities - LA Division 1,600 CCCA 4,500 SGVCOG 5,000 SCAG 6,000 WCCA 500 Misc 2,000 Departmental: 10,440 ICMA CM/ACM 3,000 MMASC (4) ACM/ATCM/SMA/MA 6,000 SGVCMA 3,000 CSC 1,440 SGVACM CCAC, IIMC, Ned Notary Assn, Ned Parliamentarians Publications (42320) Amount Budgeted: 9,000 CA Public Sector Directory, Various 9,000 City Attorney's Handbook from LOCC Newspapers/Misc. West Code Updates Meetings (42325) Amount Budgeted: 5,000 Meeting Supplies/Equipment 5,000 Page Travel -Conferences (42330) Amount Budgeted: 12,000 LOC Annual Conference (San Jose, CA) 12,000 LOC CM Dept. Meeting CCCA (Indian Wells, CA) JPIA (San Francisco, CA) MMASC (Indian Wells, CA) ICSC (Las Vegas, NV) Other Travel -Mileage & Auto Allow (42335) Amount Budgeted: 10,440 Misc Mileage Reimbursements CM Auto Allowance ($500/mo) 6,000 ACM Auto Allowance ($250/mo) 3,000 City Clerk Auto Allow ($120/mo) 1,440 Education & Training (42340) Amount Budgeted: 1,000 Misc EducationfTraining 1,000 Elections (42390) Amount Budgeted: 66,000 25 CITY OF DIAMOND BAR CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FY 2016-17 County Consolidation Services 56,000 Noticing 5,000 Professional Services - Consulting 3,000 Transcription Services 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 331,000 Minute Secretary- City Council Minutes 10,000 AV Services - City Council Meetings 5,000 Lobbying Svcs - Gonsalves $3,0001mo 36,000 Municode Supplement. 10,000 Ballot Measure Consultant 155,000 Records Management/Scanning 65,000 Miscellaneous 50,000 CAPITAL OUTLAY Miscellaneous 26 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 1,285,414 1,271,941 1,311,100 1,372,897 40020 Over -Time Wages 11,159 10,000 9,000 11,400 40070 City Paid Benefits 15,652 16,652 15,362 16,663 40080 Retirement 213,743 222,466 198,500 254,801 40083 Worker's Comp. Exp. 16,861 17,358 18,320 18,273 40084 Short/Long Tenn Disability 6,615 7,567 6,960 7,726 40085 Medicare/Social Security 19,678 19,035 19595 20,489 40086 Post Retirement Benefits 6,,635 7,500 7,500 - 40090 Benefit Allotment 186,828 177,336 182,375 184,806 40093 Benefit Adm/Unemployment 7,102 7,500 7,000 7,500 42130 TOTAL PERSONNEL 1,769,688 1,757,355 1,775,712 1,894,554 SUPPLIES Rental/Lease of Real Prop 40,013 45,870 53,000 41200 Operating Supplies 80,186 79,050 78,050 66,650 41300 Small Tools & Equipment 13,711 19,930 16,800 18,250 41400 Promotional Supplies 16,147 34,320 32520 25,700 186,868 TOTAL SUPPLIES 110,044 133500 127,170 110,600 OPERATING EXPENDITURES 42100 Photocopying 13,569 13,000 15,000 16,000 42110 Printing 23,255 117,710 111,600 103,750 42112 Photography 270 2,075 1,500 7,300 42113 Engraving Svcs 664 2,000 1,000 - 42115 Advertising 44,760 53,100 59,500 52,500 42120 Postage 74,246 85,500 75,500 58,500 42124 Technology 6,000 6,000 6,000 6,000 42125 Telephone 39,312 54,800 49,400 59,400 42126 Utilties 181;483 184,230 182,000 192,440 42128 Banking Charges 14,046 12,500 12,500 15,000 42130 Rental/Lease of Equipment 140 1,500 2,500 4,500 42140 Rental/Lease of Real Prop 40,013 45,870 53,000 - 42200 Equipment Maintenance 11,769 5,000 1,000 - 42205 Computer Maintenance 265,263 275,300 275,300 294,300 42210 Maint. of Grounds/Bldgs 170,771 194,021 194,100 186,868 42310 Fuel 3,604 2,000 1,000 2,000 42315 Membership & Dues 45,390 49,635 48,635 13,545 42320 Publications 1,565 3,250 2,050 2,250 42325 Meetings 12,595 9,800 6,290 6,000 42330 Travel-Conferences/Research 6,356 19,550 15,150 17,650 42335 Travel -Mileage & Auto Allow 9,214 10,190 10,190 10,180 42340 Education & Training 7,420 16,990 13,490 20,490 42341 Employee Tuition Reimb 6,807 4,500 3,000 3,000 42345 Pre -Employment Screening - 7,000 7,000 7,000 42346 Misc Employee Benefits 1,518 1;500 1,500 1,500 42347 Employee Recogniton Pgm 1,997 3,500 3,000 3,500 42395 Misc Expenditures 172 1,700 TOTAL OPERATING EXP. 982;199 1,180,621 1,152,906 1,083,673 PROFESSIONAL SERVICES 44000 Professional Services 443,894 - 668,601 477,531 608,600 44010 Prof Svoss-Accig&Auditing 44,477 79,500 79500 77,500 44030 Prof Svcs -Data Processing 52,426 60,100 60,100 71,500 TOTAL PROF SVCS 540,797 808,201 617,131 757,600 27 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed CONTRACT SERVICES 45000 Contract Servioss 28,867 57,000 57,000 59,500 TOTAL CONTRACT SVCS. - 28,857 57,000 57,000 59,500 CAPITAL OUTLAY 46220 Furniture/Fixtures 40,045 10,000 5,000 1,000 46230 Computer Equip -Hardware (3,821) 131,500 114,000 17,500 46235 Computer Equip -Software - 14,000 5,000 20,000 46250 Mao Equipment 364 10,108 10,108 1,200 46310 Bldg Improvements -Civic Ctr - - - 46410 Capital Improvements 94,395 20,390 20,390 130,983 185,998 154,498 39,700 DEPARTMENTTOTAL $3,562,578 $4,122,475 $3,884,416 $3,945,627 28 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENTAdmin:& 5uppart: DIVISION:.''. Frnance ORGANIZATION #: ::.::0914050: DIVISION TOTAL 603,698 670,296 638,735 772,577 29 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 398,082 382,325 397,000 389,636 40020 Over -Time Wages 456 1,500 500 1,000 40070 City Paid Benefits 5,219 5,366 5,050 5,485 40080 Retirement 64,226 67,759 62,000 73,174 40083 Workers Comp. Exp. 3,025 3,022 3,900 3,080 40084 Shod/Long Tenn Disability 2,011 2,305 2,150 2,349 40085 Medicare 6,196 5,991 6,200 6,096 40090 Benefit Allotment 61,405 57,528 62,185 59,958 TOTALPERSONNEL 540,620 526,796 538,985 540,677 SUPPLIES 41200 Operating Supplies 3,021 3,000 2,500 3,000 41300 Small Tools & Equipment 99 1,000 500 1,000 TOTAL SUPPLIES 3,120 4,000. 3,000 4,000 OPERATING EXPENDITURES 42110 Printing 374 4,000 4,000 3,250 42124 Technology 1,200 1,200 1,200 1,200 42128 Banking Charges - - - 15,000 42315 Membership & Dues 1,245 1,500 1,500 1,750 42320 Publications - 500 300 500 42325 Meetings 60 300 250 500 42330 Travel -Conferences 1,574 5,500 3,000 5,500 42335 Travel -Mileage &.Auto Allow 3,216 3,500 3,500 3,500 42340 Education & Training 3,080 3,000 2,000 5,000 TOTAL OPERATING EXP. 10,749 19,500 15,750 36,200 PROFESSIONAL SERVICES 44000 Professional Services 4,732 41,500 1,500 114,200 44010 Prof Svcs-Acctg & Auditing 44,477 79,500 79,500 77,500 TOTAL PROF SVCS 49,209 121,000 81,000 191,700 DIVISION TOTAL 603,698 670,296 638,735 772,577 29 CITY OF DIAMOND BAR FINANCE DIVISION (0014050) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $772,577 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 540,677 Full Time Finance Director 0.90 HE Senior Accountant 0.95 FTE Accountant 1 1.00 FTE Accounting Technician 1.20 FTE 4.05 FTE SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,000 Miscellaneous Office Supplies 3,000 Small Tools and Equipment (41300) Amount Budgeted: 1,000 Miscellaneous 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 3,250 Printing of CAFR 500 Prin rig of Budget 1,750 Printing of Checks & Forms 1,000 Technology (42124) Amount Budgeted: 1,200 Tecnology Allow - Fin Director 1,200 Membership & Dues (42315) Amount Budgeted: 1,750 GFOA 1,000 CMTA 200 SUGA 200 CAPPO 200 CSMFO 150 Banking Charges (42128) Amount Budgeted: 15,000 Banking Charges (moved from Gen GoVt) 15,000 Publications (42320) Amount Budgeted: 500 FLSA Publications, GFOA Publications, GASB Info 500 Meetings (42325) Amount Budgeted: 500 Misc-CSMFO, CMTA 500 Travel-Conferences(42330) Amount Budgeted: 5,500 GFOA - Location TBD 2,000 CSMFO - (Sacramento x 1 person) 1,500 CMTA- Location TBD 1,000 CaIPERS(Riverside x 2 people) - 1,000 `1J CITY OF DIAMOND BAR FINANCE DIVISION (001.4050) BUDGET DISCUSSION FY 2016.17 Page 2 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 Misc 500 Auto Allowance - Finance Director 3,000 Education& Training (42340) Amount Budgeted: 5,000 CaIPERS Training 500 GFOA Webinars Soo Diehl Evans Government Tax Class 1,000 GASB Update 500 CMTA Training 500 Pentamation Training 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 114,200 CAFR Info 1,000 GFOA Award Program 700 Property Tax Admin- LA County (moved from Gen Govt) 65,000 Courier Services - City Hall (moved from Gen Gov't) 7,500 _ Citywide Fee Study 40,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 77,500 Audit Contract 35,000 Property Tax Services (HdL) 12,500 Sales Tax Services (HdQ 25,000 Deferred Compensation Fiduciary Consultant 5,000 31 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES Printing 2,500 1,600 40010 Salaries 157,515 178,265 177,000 261,472 40070 City Paid Benefits 1,979 2,696 2,000 2,671 40080 Retirement 28,934 31,935 28,000 49,578 40083 Worker's Comp. Exp_ 1,189 1,424 1,500 2,087 40084 Short/Long Term Disability 978 1,086 1,070 1,139 40085 Medicare 2,442 2,765 2,765 3,966 40090 Benefit Allotment 27,460 28,440 28,440 29,640 40093 Benefits Administration 7,102 7,500 7,000 7,500 1,690 TOTAL PERSONNEL 227,599 254,111 -247,775 358,052 SUPPLIES Printing 2,500 1,600 41200 Operating Supplies 611 1,000 1,000 1,000 41400 Promotional Supplies 501 1,500 1,500 1,500 TOTAL SUPPLIES 1,112 2,500 2,500 2,500 OPERATING EXPENDITURES 42110 Printing 2,500 1,600 1,000 42115 Advertising - 2,124 3,000 3,000 3,000 42124 Technology 1,200 1,200 1,200 1,200 42125 Telephone 2,350 - - - 42315 Membership & Dues 3,973 5,400 4,900 5,660 42320 Publications - 900 300 900 42325 Meetings 1,497 3,500 1,500 3,500 42330 Travel -Conferences 1,354 2,500 500 2;500 42335 Travel-Mileage/Auto Allow 1,558 1,690 1,690 1,690 42340 Education & Training 1,569 8,500 6,000 10,000 42341 Employee Tuition Reimb 6,807 4,500 3,000 3,000 42345 Pre -Employment Screening - 7,000 7,000 7,000 42346 Misc Employee Benefits 1,518 1,500 1,600 1;500 42347 Employee Recognition Prgm. 1,997 3,000 2,500 3,000 TOTAL OPERATING EXP. 25,947 45,190 34,690 43,950 PROFESSIONAL SERVICES 44000 Professional Services 4,474 2,000 1,500 2,000 TOTAL PROF SVCS 4,474 2,000 1,500 2,000 DIVISION TOTAL 259,132 303,801 286,466 406,502 32 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $406,502 Operating Supplies (41200) PERSONNEL SERVICES - 1,000 Personnel (4001040096) Amount Budgeted: 358,052 Full Time Human Resources Manager 1.00 FTE Human Resources Technician 1.00 FTE 1,500 2.00 FTE Salary & Benefits - Full Time 247,115 Exceptional Performance Pay- Citywide Program 90,000 Benefits Administration (40093) 7,500 SUPPLIES Amount Budgeted: Operating Supplies (41200) Amount Budgeted: 1,000 Miscellaneous office supplies 1,000 Promotional Items (41400) Amount Budgeted: 1,500 Employee Recognition Program - Technology Allowance - HR Mgr certificates, plaques, watches, service pins, pen sets, etc 1,500 Membership & Dues (42315) Amount Budgeted: OPERATING EXPENDITURES LCW - ERC (Consortium Membership) Printing (42110) Amount Budgeted: 1,000 200 1,000 Advertising (42115) Amount Budgeted: 3,000 Employment Advertising 3,000 Technology (42124) Amount Budgeted: 1,200 Technology Allowance - HR Mgr 1,200 Membership & Dues (42315) Amount Budgeted: 5,660 LCW - ERC (Consortium Membership) 3,720 SCPMA 200 PELRACMPERLA 350 SHRM 370 SCPLRC (Agency membership) 200 IPMA-HR 780 Publications (42320) Amount Budgeted: 900 JJ Keller & Associates (Labor Law Posters) 900 Meetings (42325) Amount Budgeted: 3,600 Quarterly Employee Training Meetings 2,500 Interview Panels 1,000 Travel -Conferences (42330) Amount Budgeted: 2,500 CALPELRA (Monterey, CA) 2,500 LCW (TBD) Ca1PERS (Riverside, CA) SHRM (TBD) 33 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001.4060) BUDGET DISCUSSION FY 2016.17 Page 2 Tmvel-Mileage/Auto Allowance (42335) Amount Budgeted: 1,690 Auto Allowance - HR Manager ($120/mo) 1,440 Mileage Reimbursement -HR Technician 250 Education &. Training (42340) Amount Budgeted: 10,000 Mandatory Harassment Training, General Training, Customer Service/Front Counter Training, FLSA Training, Workplace Violence, CITYWIDE TRAINING 10,000 Account ($1,500[Employee) d Participation: 2 Employees 3,000 Pre-employment Screening (42345) Amount Budgeted: 7,000 Live Scan (Fingerprinting) Fingerprinting for Contract Class Instructors 4000 Pre -Employment Physicals - 5,000 Regular Staff Part Time Staff Misc Employee Benefits (42346) AmountBudgeted: 1,500 Section 125 Benefits - Admin Charges 1,500 Employee Recognition Program (42347) Amount Budgeted: 3,000 Employee Appreciation Event/Recognition Program 3,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,000 Bilingual Pay Testing Svcs 250 Background Investigations 250 Temp Clerical Svcs - various departments 1,500 34 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DIVISION TOTAL 6,713 17,450 14,500 17,450 35 FY 2014-15 FY 2015-16 FY 201546 - FY 2016-17 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 550 500 500 500 41300 Small Tools & Equip 6,163 10,450 9,000 10,450 TOTAL SUPPLIES 6,713 10,950 9,500 10,950 OPERATING EXPENDITURES 42315 Membership & Dues - 500 - 500 42320 Publications - 500 - 500 42325 Meetings - 1,000 500 1,000 42340 Education&Training - 2,500 2,500 2,500 42347 Employee Recognition Prgm. 500 500 500 TOTAL OPERATING EXP. - 5,000 3,500 5,000 PROFESSIONAL SERVICES 44000 Professional Services 1,500 1,500 1,500 TOTAL PROF SVCS - 11500 1,500 1,500 DIVISION TOTAL 6,713 17,450 14,500 17,450 35 CITY OF DIAMOND BAR SAFETY PROGRAM (001-4065) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $17,450 SUPPLIES Operating Supplies (41200) Amount Budgeted; 500 Miscellaneous office Supplies .500 Small Tools & Equipment (41300) Amount Budgeted: 10,450 Small Tools & Equipment I 8,000 Safety Boots (7 pairs- CS, PW) 2,450 OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 500 500 Publications (42320) Amount Budgeted: - 500 500 Meetings (42326) Amount Budgeted: 1,000 1,000 Education &Training (42340) Amount Budgeted: 2,500 2,500 Employee Recognition Program (42347) Amount Budgeted: Soo Safety Awareness Week 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 1,500 Ergonomics Study 1,500 W CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES Phtocopying - - - 40010 Salaries 331,043 331,910 348,000 335,470 40020- Over -Time Wages 349 1,000 1,000 1,000 40070 City Paid Benefits 3,188 3,652 3,652 3,618 40080 Retirement 54,443 57,056 50,000 61,368 40083 Worker's Comp. Exp. 4,616 4,684 5,000 4,754 40084 Short/Long Term Disability 1,608 1,941 1,700 1,970 40085 Medicare 4,693 4,613 4,670 4,682 40090 Benefit Allotment 38,520 38,556 38,350 40,176 3,200 TOTAL PERSONNEL 438,460 443,412 452,372 453,036 SUPPLIES Phtocopying - - - 41200 Operating Supplies 20,446 22,250 22,250 20,500 41300 Small Tools & Equipment 2,928 3,300 3,300 3,300 TOTAL SUPPLIES 23,374 25,550 25,550 23,800 OPERATING EXPENDITURES 42100 Phtocopying - - - 16,000 42124 Technology 2,400 2,400 2,400 2,400 42125 Telephone 156 2,400 2,400 57,400 42205 Computer Maintenance 265,263 275,300 275,300 294,300 42315 Membership & Dues 1,077 1,900 1,900 1,900 42320 Publications 45 200 100 200 42325 Meetings 20 1.,000 40 1,000 42330 Travel -Conferences 1,226 4,200 4,200 4,200 42335 Travel-Mileage&Auto Allow 3,000 3,200 3,200 3,200 42340 Education&Training 2,347 2,600 2,600 2,600 TOTAL OPERATING EXP. 275,534 293,200 292,140 383,200 PROFESSIONAL SERVICES 44000 Professional Services 118,169 136,800. 136,800 137,000 44030 Prof Svcs -Data Processing 52,426 60,100 60,100 71,500 TOTAL PROF SVCS 170,595 196,900 195,900 208,500 CONTRACT SERVICES 45000 Contract Services 13,568 27,000 27,000 27,000 TOTAL CONTRACT SVCS. 13,568 27,000 27,000 27,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware (3,821) 131,500 114,000 17,500 46235 Computer Equip -Software 14,000 5,000 20,000 (3,821) 145,500 118,000 37,500 DIVISION TOTAL 917,710 1,131,562 1,112,962 1,133,036 37 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET 1,133,036 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 453,036 Full Time: Info Systems Director 0.85 FTE Network/Systems Administrator 0.95 FTE IS Support Technician 0.90 FTE 2.70 FTE SUPPLIES Supplies (41200) Amount Budgeted: 20,500 Office Supplies 1,000 Toner for Printers 17,500 Ultrium Tapes & Cleaning Tapes 500 Mixed Transfer Media 500 Misc Software 1,000 Small Tools& Equipment (41300) Amount Budgeted: 3,300 Departmental Cable/Network Tools 300 Spare Computer Parts 1,000 Health or Safety Ergonomic Devices 1,000 Misc Furniture (Cabinets, shelves, etc.) 0 Misc Equipment 1,000 OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: 16,000 Ricoh Copy Charges 16,000 Technology (42124) Amount Budgeted: 2,400 Technology Allowance (2) 2,400 Telephone (42125) Amount Budgeted: 57,400 City Phones Charges 55,000 Wireless cards (Remote Access & Support) (2) 2,400 Computer Maintenance (42205) Amount Budgeted: 294,300 Software Maintenance: Departmental Applications Municipal Software (CityView-Dev. Svcs w/Portal) 28,000 - Finance- Pentamation - PLUS and GRS 36,000 Sympro Treasury Mgmt Software 4,200 Document Imaging - Lasertiche (CM) 9,500 Recreation -Vermont Systems RecTrac 6,000 NeoGOV(HR Applicant Tracking) 2,500 - GovIS (Contract Management Software) 4,000 Pagemaker, Illustrator, Photoshop, etc. 1,500 Micro -paver, Mr. Sid, Time Tracker (PW) 1,000 Industry Weapon (PIC, Video Displays) 4,000 VISCID (Visual Info Sys - Library Sign) 500 City Clerk- FastTrack (ggone software) - 100 DB Intelligent Transportation System (DBITS) Transcore (Traffic Signal Software - PW) 20,000 ICU CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 2016.17 Page 2 Transit Pass Sytems (Online Sales) GovIS -TPS Annual Maintenance & Support 5,000 eEye Digital Security- Secure IIS 1 400 Verisign - SSL Certificate 2,000 HP - Server maintenance & support (1 server) 1,100 E -Government Verisign SSL carts (renewal 3 area x2 domains) 6,000 eEye (Secure IIS) (3 Sites) 1,200 Domain Name Registration (WWW domains -4) 200 Domain Name Registration (.Gov Domain) 200 Domain Names (DBC - New) 200 Parcel Data (Community Developement) 5,000 WebTrends (DMZ Tracking SW) 900 123Stat Web Traffic Monitoring 200 DataQuick (Parcel Data) 3,000 GIS Maintenance (ESRI-40%in Fund 113) 7,600 Telephone 1,700 Message on Hold Recordings (Phone- In House w/JR now) 0 Network/Utllities Microsoft Annual Enterprise Software Agreement 21,500 Traci (Knowledge Base & Maint) 3,000 Traci (Deploy) 700 eEye (IRIS - Web Server Secuiity) 300 Anixis (UAF - Account Managment) 200 GFI Languard(Cleverbndge) 1,500 Faronics Deep Freeze (Willow Room Images) 300 Server and Desktop Imaging software 1,400 Symantec BackupExec (Backup SW) 7,200 Nessus (Tenanble Network Secuirty) 1,200 Orion Sclarwinds Engineer (1yr Maint) 1,700 Orion Solarwinds Log & Event Mgr 1,600 Altima (NetZoom - Visic Stencils) 700 BetondTrust Anti -Virus. (e-mail) 3,400 Barracuda - (Anti -Spam SW) 2,500 Symantec Recovery Server (25 Servers) 4,800 CANVAS (Immunity Solutions - Scanner) 3,500 Retina - Annual Maint.(Vulenerability 1 2,700 Hyena AD Manager (AD Too[) 400 Trsutwave-Web Mgmt & Reporting IS" - - 2,800 Trustwave- WF 300 Marshall (Internet Control) 2,500 Hardware Maintenance: Cisco Network Equipment (No 118 fund) 45,000 F5 - VPN (Vendor and IST Staff use) 2,500 FATPipe - Load Balancers 6,000 Banacuda(Message Acheiver HW Maint.) 2,500 Hewlett Packard Tape Libraries (Qty. 2) 7,500 Fluke Annual Maint (Network Too]) 1,300 Trustwave R3000 - HW (2) (Software above) 2,000 Eaton UPS 3,000 HP Server Extended Support (Servers) 3,300 Blueprint Machine Maintenance 2,000 Office Equipment Maintenance 3,000 Raritan KVM/IP Console 2,000 39 C$l l l91 A 1 1 /1114 [411111 1 1 11 c7_1:1 INFORMATION SYSTEMS. (4070) BUDGET DISCUSSION FY 2016-17 Paas 3 Membership and Dues (42315) Amount Budgeted: 1,900 MISAC (Dir, Network Engr.) 500 MISAC (Best Practices Department Review) 200 ISC2 & Information Systems Security Assoc (ISSA) 300 IEEE - 300 ASIS (Information Security) 200 ISACA 200 PMI (Management) 200 Publications (42320) Amount Budgeted: 200 Windows IT Security Newsletter 200 Meetings (42325) Amount Budgeted: 1,000 City Staff Training (4 to 6 Events Per Year) 400 GIS - Monthly Meetings 300 MISAC-Monthly Meeting 300 Travel-Conforences(42330) Amount Budgeted: 4,200 MISAC Annual Conference (1 -TBD, CA) 1,000 Security Conference (1 - Las Vegas, NV) 1,600 GTC West (1 -TED, CA) 600 _ ESRI - Users conference (1 - San Diego, CA) 1,000 Travel -Mileage& Auto Allowance (42336) Amount Budgeted: 3,200 Auto Allowance - IS Director 3,000 Misc Mileage casts for IS Tech's 200 Education and Training (42340) .Amount Budgeted: 2,600 On -Line Microsoft Training(Annual Subscription) 600 Microso0/Prometric Education/Exam Vouchers 1,250 Clsco/PearsonVue Education/Exam Vouchers 750 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 137,000 Microsoft Support - 2,500 CityVew Consulting & SOL DBA (Go -Live) 87,500 GIS Consulting (Comdyn) 35,000 Network Engineering & Security Consulting (Com Dyn) 12,000 Prof Svcs- Data Processing (44030) Amount Budgeted: 71,500 TelePacific (7 MB Data Line- Source 1) 10,500 Time Warner (100M Data line - Source 2) 15,500 Time Wainer (Remote Sites, Coax, etc.) 4,500 Cartegraph Hosting (formerly Gov Partners) 10,500 Web Off -Site Hosting (Vision Internet) 3,000 Internet Streaming Svcs/Agenda Mgmt(Accela) 27,500 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 27,000 Service Contract- Printers PM Service (City Wide) 10,000 123Stat (Webtrec mon'aoring) 1,500 McAfee Hacker Safe Security testing 2,000 Off -Site Storage of Backup Tapas 10,000 ESRI - Online GIS Data Services 1,000 Phone System Support & Maint 2,500 40 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 2016-17 Computer Equip - Hardware (46230) 17,500 TPS HW Enhancements (Sewer) 15,000 KBITS HW Enhancements 2,500 Computer Equip -Software (46235) 20,000 CV Web - System/SW Enhancements 15,000 TPS - System/SW Enhancements 5,000 41 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT DIVISIONi^ .. ORGANIZAT1DNb Admii &supped GeneFal O6vL :001-4090. FY 2014-16 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40086 Past Refirement Benefits 6,635 7,500 7,500 - 40093 Benefits Adm/Unemploymt TOTAL PERSONNEL 6,635 7,500 7,500 - SUPPLIES 41200 Operating Supplies 21,159 16,000 16,000 - 41300 Small Tools & Equipment 500 - - 41400 Promotional Supplies 330 3,000 1,000 TOTAL SUPPLIES 21,489 19,500 17,000 - OPERATING EXPENDITURES 42100 Photocopying 13,569 13,000 15,000 - 42110 Printing 12,389 11,000 11,000 - 42113 Engraving Svcs 664 2,000 -1,000 - 42115 Advertising 163 - 12,500 - 42120 Postage. 24,977 27,000 17,000 - 42125 Telephone 35,096 50,400 45,000 - 42128 Banking Charges 14,046 12,500 12,500 - 42130 Rental/Lease of Equipment 140 500 2,000 - 42140 Rental/Lease of Real Prop 40,013 45,870 53,000 - 42200 Equipment Maintenance 11,769 5,000 1,000 - 42210 Maint. of Grounds/Bldgs 256 100 - 42310 Fuel 3,604 - - - 42315 Membership & Dues 37,730 37,100 37,100 - 42320 PubliCaSons 1,520 1,000 1,200 - 42325 Meetings 10,569 4,000 4,000 - 42330 Travel -Conferences - 42395 Misc Expenditures 172 1,700 TOTAL OPERATING EXP. 206,677 209,370 214,100 - PROFESSIONAL SERVICES _ 44000 Professional Services 92,378 105,800 110,000 - 44010 Prof Svcs-Acctg & Auditing TOTAL PROF SVCS 92,378 105,800 110,000 - CAPITAL OUTLAY 46250 MiscEquipment DIVISION TOTAL 327,179 342,170 348,600 42 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $0 PERSONNEL SERVICES Personnel (4001040093) Amount Budgeted: - Health Benefit- Retiree Medical Moved to HR ($125/1 Retirees) SUPPLIES Operating Supplies (41200) Amount Budgeted: - General Supply Room & IOtchen Supplies Moved to CM - Small Tools & Equipment (41300) Amount Budgeted: Misc Promotional Supplies (41400) Amount Budgeted: - City Pins Moved to CM - City Tiles OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: - Xerox copy charges Moved to IS - Printing (42110) Amount Budgeted: Blueprint Reproduction, certificate covers Moved to CM - business cards, etc. Engraving Svcs (42113) Amount Budgeted: - Engraving of tiles, plaques etc Moved to CM - Postage (42120) Amount Budgeted: City-wide postage charges including Fed -Ex Moved to CM - Various noticing. Telephone (42125) Amount Budgeted: - City Hall Phones- Moved to Info Services Moved to IS - Banking Charges (42128) Amount Budgeted: - Bank Charges Moved to Finance - Rental/Lease of Equipment (42130) Amount Budgeted: - Water/Coffee Equipment Moved to CM Rental/Lease of Real Prop (42140) Amount Budgeted: - StorageUnitRents Moved to CM AOMD Facilities Lease ($2,262.81/mo. for 6 mos., $2,319.38/mc for 6 mos.) Equipment Maintenance (42200) Amount Budgeted: Blueprint Machine Maintenance Moved to IS - Office Equipment Maintenance 43 Publications (42320) Amount Budgeted: - Newspapers/Misc. Moved to CM - Meetings (42325) Amount Budgeted: Moved to CM - PROFESSIONAL SERVICES CITY OF DIAMOND BAR Professional Services (44000) GENERAL GOVERNMENT (0014090) properfyTaxAdmin- LA County BUDGET DISCUSSION AV Svcs - City Council Meetings FY 2016-17 Courier Services - DB Center & City Hall Page 2 Membership & Dues (42315) Amount Budgeted: - League of California Cities Moved to CM League of California Cities - LA Division CCCA SGVCOG SCAG WCCA Misc Publications (42320) Amount Budgeted: - Newspapers/Misc. Moved to CM - Meetings (42325) Amount Budgeted: Moved to CM - PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: - properfyTaxAdmin- LA County Moved to Finance - AV Svcs - City Council Meetings Moved to CM - Courier Services - DB Center & City Hall Moved to Finance - CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: - Misc 44 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTIIAENT: DrVISION - ORGANIZATION#:...... Admin B SUPped Civic Center 0.01-4093..:. FY 201415 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 88.859 59,542 61,250 51,920 40020 Over -Time Wages 5,919 2,000 2,000 2,500 40070 City Paid Benefits 1,570 1,007 1,000 997 40080 Retirement 15,336 10,579 9,500 11,378 40083 Worker's Comp. Exp. 2,581 1,770 2,000 1,796 40084 Shorr/Long Term Disability 489 360 360 365 40085 Medicare 1493 956 960 969 40090 Benefit Allotment 18501 11,376 12,000 11,856 TOTAL PERSONNEL 134,848 87;590 89,070 91,781 SUPPLIES 41200 Operating Supplies 30,715 30,650 30,650 35,650 41300 Small Tools& Equip 1,040 500 500 1,500 TOTALSUPPUES 31,755 31,150 31,150 37,150 OPERATING EXPENDITURES 42125 Telephone 1,710 2,000 2,000 2,000 42126 Utilities 181,483 184,230 182,000 19.2,440 42130 Rental/Lease of Equipment - 1,000 500 4,500 42210 Maint. of GroundslBldgs 170,515 194,021 194,000 186;868 42310 Fuel 2,000 1,000 2,000 TOTAL OPERATING EXP. 353,708 383,251 379,500 387,808 PROFESSIONAL SERVICES 44000 Professional Services 6,517 15,658 15,650 1,500 TOTAL PROF SVCS 6,517 15,658 15,650 1.,500 CAPITAL OUTLAY 46220 Furniture/Fbdures/Tele 40,045 10,000 5,000 1,000 46410 Capital Improvements 94;395 20,390 20;390 134,440 30,390 25,390 1,000 DIVISION TOTAL 661,268 548,039 540,760 519,239 45 CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FY 2016.17 TOTAL BUDGET $619,239 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 89,281 Full Time: Facilities Maintenance Supervisor - 0.40 FTE Senior Maintenance Worker 0.40 FTE 0.80 FTE Over -Time Wages Amount Budgeted: 2,500 OPERATING EXPENDITURES Operating Supplies (41200) Amount Budgeted: 35,650 Cleaning/Restroom Supplies 13,150 Electrical/Lighting Supplies(Replace Additional Ballasts) 13,000 Hardware Supplies 4,000 Painting Supplies 1,000 Glass Repair 1,000 Replacement Flags -- every 3 months 3500 Small Tools & Equipment (41300) Amount Budgeted: 1,500 _ Tools for City Hall. Maintenance 1,500 Telephone (42125) 2,000 Verizon 2,000 Utilities (42126) Amount Budgeted: 192,440 Electricity --$14,430fmo(5.0% increase per SCE) 173,160 Water - $662/mo 7,940 Gas -- $945/mo 11,340 Rental/Lease of Equipment (42130) 4,600 Rental Equipment 4;500 Mainl Grounds/Bldgs (42210) Amount Budgeted: 186,668 Building Maintenance Contract 78,000 1st Floor 6 days/wk @ $1800/mo 21,600 2nd Floor 5 days/wk @ $1600/mo 19,200 Full Time Porter 6 days/wk @ $3100/mo 37,200 Gateway Corporate Center Association Dues ($1,785/mo) 21,420 Elevator Inspections/Repairs 10,000 Landscape Maintenance Contract 13,936 HVAC Maintenance and Repair 15,542 Clima-Tech (Server Room HVAC Service) 5,000 Trane (Building Automation System) 4,442 Trane (HVAC Equipment Service) 5,600 Stanley Louis (Boiler Service) 500 Carpet Cleaning (Quarterly) - 1at & 2nd Floor 20,000 Electrical Services 1,000 Indoor Plant Maintenance -1st&2nd Floors 6,500 Pest Control Services 2,300 Roofing Maintenance/Service 3,000 Generator Service - City Hall 1,500 Secunty/Panic Button Monitoring Service 1,500 Parking Lot Lighting Monthly Maintenance 1,500 Pressure Washing Service 500 Doors, Locks, & Keys 500 46 CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FY 2016-17 Page 2 Maint. GroundsBldgs (42210) (con't) Sign Repairs 745 Backflow Inspections/Repairs 500 Window Washing 3,100 Automatic Sliding Doors — Maint. 1,100 Emergency Generator Security Monitoring 225 Plumbing Services 1,000 Repair & Paint Holes in Exterior Walls 2,000 Power Clean Ist Floor Restroom Tile .(Girls) 1,000 Fuel (42310) Amount Budgeted: 2,000 Fuel for City Hall Emergency Generator 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 1,500 Annual Server Room Rre/Test 1,500 CAPITAL OUTLAY Furniture/Fixtures (46220) Amount Budgeted: 1,000 Various FF&E - 1,000 - Capital Improvements (46410) Amount Budgeted: - Moved to Fund 540- Building Facility & Maint Fund - 47 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2016-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES Operating Supplies 3,684 5,150 5,150 40010 Salaries 224,361 239,773 245,400 243,292 40020 Overtlme Wages 4183 5,500 5,500 6,900 40070 City Paid Benefits 3,039 3,308 3,100 3,276 40080 Retirement 37492 41,551 37,000 44,690 40083 Workers Comp. Exp. 4,313 4,943 5,120 5,018 40084 Shorill-ong Term Disability 1,217 1,413 1,330 1,434 40085 Medicare 3,507 3,608 3,800 3,658 40090 Benefit Allotment 34,320 35,676 35,700 37,176 58,500 TOTAL PERSONNEL 312,532 335,772 336,950 345,444 SUPPLIES 41200 Operating Supplies 3,684 5,150 5,150 4,500 41300 Small Tools & Equipment 3,481 4,680 3,500 3,500 41400 Promotional Supplies 15,316 29,820 29,820 24,200 TOTAL SUPPLIES 22,481 39,650 38,470 32,200 OPERATING EXPENDITURES 42110 Printing 10,492 100,210 95,000 99,500 42112 Photography 270 2,075 1,500 7,300 42115 Advertising 42,473 50,100 44,000 49,500 42120 Postage 49,269 58,500 58,500 58,500 42124 Technology 1,200 1,200 1,200 1,200 42315 Membership & Dues 1,315 1,735 1,735 1,735 42320 Publications - 150 150 150 42325 Meetings 449 - - - 42330 Travel -Conferences 2,202 7,450 7,450 5,450 42336 Travel-Mileage&Auto Allow 1,440 1,800 1,800 1,790 42340 Education & Training 424 390 390 390 TOTAL OPERATING EXP. 109,534 223,610 211,725 225,515 PROFESSIONAL SERVICES 44000 Professional Services 142,802 110,581 110,581 137,400 142,802 11 Q5 11 110,681 137,400 CONTRACT SERVICES 45000 Contract Services 3,299 18,000 18,000 20,500 TOTAL CONTRACT SVCS. 3,299 18,000 18,000 20,500 CAPITAL OUTLAY 46250 Mlsc Equipment 364 10,108 10,108 1,200 TOTAL CAPITAL OUTLAY 364 10,108 10,108 1,200 DIVISION TOTAL 591,012 737,721 725,834 762,259 M CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $762,259 Supplies (41200) Amount Budgeted: PERSONNEL SERVICES 4,500 Personnel (40010-40093) Amount Budgeted: 345,444 Public Information Manager 0.90 FTE Public Information Coordinator 0.70 FTE Media Specialist 0.90 FTE Total 2.50 FTE SUPPLIES Supplies (41200) Amount Budgeted: 4,500 Misc Div Supplies 4,500 Small Tools& Equipment Amount Budgeted: 3,600 Misc A/V equipment replacement 2,500 Display items 1,000 Promotional Supplies (41400) Amount Budgeted: 24,200 City Events 8,000 Misc Community Events 3,500 Employee Shirts & Jackets 6,200 City Branded Items 4,000 DBC Branded Items 2,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 99,500 Newsletter & Recreation Guide (12) 64,000 Additional City -Wide Misc. Mailings (3) 12,000 Speciality Production (banners and display boards) 4,000 Annual City Calendar/Services Guide 12,000 Miscellaneous Panting 7,500 Photography Services (42112) Amount Budgeted: 7,300 Photographer & Videographer Services 4,300 Subscription Services-graphics/photos/music 3,000 Advertising (42116) Amount Budgeted: 49,500 Local Print Publications 13,000 Diamond Bar Center - online & print 30,000 Miscellaneous Advertisements 6,500 Postage (42120) Amount Budgeted: 58,500 City Newsletter & Recreation Guide Bulk Mail (12) 44,000 Business Reply Mail Account 2,000 Annual Permit Fees (BRM, Bulk, Standard, & First Class) 1,500 Miscellaneous Mass Mailing - Bulk Permit 11,000 Technology (42124) Amount Budgeted: 1,200 Technology Allowance - PI Manager 1,200 49 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 2016-17 Page 2 Membership and Bull (42315) Amount Budgeted: 1,735 CAPIO Membership (3) 700 3CMA Agency Membership (3) 830 CA Society of Archivists (1) 45 SCANATOA (2) 160 Publications (42320) Amount Budgeted: 150 Reference materials 150 Travel-Conferences(42330) Amount Budgeted: 5,450 CAPIO Annual Conference (2)- Southern California 1,500 3CMA Conference (1) - San Antonio, TX 2,500 NAB Show (1) - Las Vegas, NV - 1,200 SCANATOA (1) Conference- Santa Monica, CA 250 Travel - Mileage& Auto Allowance (42336) Amount Budgeted: 1,790 Auto Allow - Pub Info Mgr ($120/mo) 1,440 Meeting & training attendance 350 Education and Training (42340) Amount. Budgeted: 390 CA Society of Archivists Workshop- Los Angeles, CA 150 SCANATOA Meetings & Workshops - Los Angeles, CA 240 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 137,400 City Newsletter Design - DB Connection 15,000 Community Recreation Guide Design 20,000 Graphic Design Services - Misc 12,000 Annual Calendar & Services Guide Design 8,500 Special Event Advertisements Design 4,500 Photo Contest Design Services 3,500 Bridal Show Design Services 3,500 DBC Marketing Materials Design 8,500 Translation Services 31500 State of the City Event 6,500 Photo Contest Awards 1,900 City & DEC Website Redesign 50,000. CONTRACT SERVICES Contract Services (46000) Amount Budgeted: 20,500 AV Maintenance Support Services 5,000 Smartphone App Monthly Maintenance 1,000 CMS Annual Maintenance/Hosting website 12,000 Electronic Publishing Subscription 2,500 CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: 1,200 DSLR Camera 1,200 50 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT Admin:& Support DIVISION::- Econ Development'. ORGANIZATIORM t10i-0096 51 FV 2014-15 FY 2015-16 FY 2015-16 FV 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 85,554 80,125 82,450 81,207 40020 Over Time Wages 252 - - - 40070 City Paid Benefits 657 623 560 - 618 40080 Retirement 13,312 13,586 12,000 14,613 40083 Workers Comp. Exp. 1,037 1,515 800 1,538 40084 ShortlLong Term Disabllity 313 462 350 469 40085 Medicare 1,247 1,102 1,200 1,118 40090 Benefit Allotment 6,622 5,760 5,700 6,000 TOTALPERSONNEL 108,994 103,174 103,060 105,564 OPERATING EXPENDITURES 42315 Membership 8 Dues 50 1,500 1,500 - 2,000 TOTAL OPERATING EXP. 50. 1,500 1;500 2,000 PROFESSIONAL SERVICES - 44000 Professional Services 74,822 252,762 100,000 215,000 TOTAL PROF SVCS 74,822 252,752 100,000 215,000 CONTRACT SERVICES 45000 Contract Services 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 DIVISION TOTAL 1951866 369,436 216,560 334,564 51 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-4096) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $334,564 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 105,564 Full Time City Manager 0.20 FT Com Dev Director 0.20 FT - 0.40 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 2,000 CSC 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 215,000 Property Appraisals- 200,000 Economic Development Consultants (Real Estate Advisors, Financial, Land Use) Economic Development - Studies, Services Marketing material Restaurant Week 15,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 12,000 Chamber of Commerce Contract 12,000 52 CITY OF DIAMOND BAR 4,447 DEPARTMENT: Public5afety ESTIMATED EXPENDITURES 42126 Utilities DIVISION:,: Summary FY 2016-17 4,350 42130 ARGANI7JcTLON #: 0017A471 to 444fl: 1,500 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 150 Actual Adjusted Projected Proposed SUPPLIES 650 4,500 4,500 4,500 41200 Operating Supplies 14,924 29,000 29,000 21,500 41300 Small Tools & Equipment 42325 1,000 1,000 1,000 TOTAL SUPPLIES 14,924 30,000 30,000 22,500 OPERATING EXPENDITURES 42125 Telephone 4,447 6,200. 5,700 5,700 42126 Utilities 3,118 4,350 .4,350 4,350 42130 Rental/Lease- Equipment 945 1,500 2,000 2,000 42140 Rental/Lease - Real Prop 150 150 150 150 42200 Equipment Maintenance 650 4,500 4,500 4,500 42315 Membership & Dues 2,866 3,200 3,200 3,200 42325 Meetings 3,876 10,000 91500 10,000 42340 Education & Training 54 2,000 21000 2,000 42361 Criminal Apprehension Awd 2,000 10,000 2,500 5,000 42363 Public Safely Outreach 5,500 5,500 7,500 TOTAL OPERATING EXP. 18,106 47,400 39,400 44,400 PROFESSIONAL SERVICES 44000 Professional Services 31,583 32,000 32,000 32,000 TOTAL PROF SVCS 31,583 32,000 32,000 32,000 CONTRACT SERVICES 45401 CS -Sheriff Department 5,419,842 5,975,816 5,750,000 -6,104,691 45402 CS-Sheriff/Special Evts 139,557 142,800 142,800 150,300 45403 Contract Svcs -Animal Gout - 121,000 123,282 123,282 160,000 45404 Contract Services -Fire Dept 7,359 7,500 7,500 7,500 45405 CS -Parking Citation Admin 24,693 30,000 25,000 30,000 45406 CS -Wild Animal Cntrl 330 7,500 2,000 7,500 45410 CS -Crossing Guard Svcs 132,025 148,000 148,000 148,000 TOTAL CONTRACT SVCS: 5,844,806 6,434,898 6,198,582 6,607,991 CAPITAL OUTLAY 46250 Misc Equipment 1,095 7,500 - 6,500 7,500 1,095 7,500 6,500 7,500 DEPARTMENT TOTAL 5,910,514 6,551,798 6,306,482 6,714,391 53 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 OPERATING EXPENDITURES FY 2014-16 FY 2015-16 FY 2016-16 FY 2016-17 42325 Actual Adjusted Projected Proposed SUPPLIES 42363 Public Safety Outreach 148,000 TOTAL OPERATING EXP. 41200- Operabng Supplies 4,368 3,500 3,500 3,500 41300 Small Tools 8 Equipment 1,000 1,000 1,000 TOTALSUPPLIES 4,368 4,500 4,500 4,500 OPERATING EXPENDITURES 42125 Telephone 42200 Equipment Maintenance 42325 Meetings 42330 Travel-Conference/Research 42361 -Criminal Apprehension Awd 42363 Public Safety Outreach 148,000 TOTAL OPERATING EXP. CONTRACT SERVICES 45401 CS -Sheriff Department 45402 - CS-Sheriff/Special Eves 45405 CS -Parking Citation Admin 45410 CS -Crossing Guard Svcs 24,693 TOTAL CONTRACT SVCS, DIVISION TOTAL 500 - - 150 1,000 1,000 1,000 5,000 4,500 5,000 2,000 10,000 2,500 5,000 5,500 5,500 7,500 2,150 22,000 13,500 18,500 5,419,842 5,975,816 5750,000 6,104,691 139,557 142,800 142,800 150,300 24,693 30,000 25,000 30,000 132,025 148,000 148,000 148,000 5,716,117 6;296,616 6,065,800 6,432,991 5,722,635 6,323,116 6,083,800 6,455,991 54 CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $6,455,991 SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,500 Fingerprinting Program Supplies 3;500 Parking Citations Smell Tools& Equipment (41300) Amount Budgeted: 1,000 1,000 OPERATING EXPENDITURES Contr Law Eof Units. FY 15-16 Telephone (42125) Amount Budgeted: 0 Telephone 3,824,612 One -Man 40 Hour 1 263,439 273,186 Equipment Maintenance (42200) Amount Budgeted: 1,000 Radar Equipment, Misc Motor Deputy 1,000 0 0 Motor Sergeant Meetings (42325) Amount Budgeted: 5,000 Boosters/Public Safely Appreciation 1 5,000 61,968 Law Enforcement Technician 1 Criminal Apprehension Award (42361) Amount Budgeted: 5,000 Criminal Apprehension Award 98,080 5,000 Public Safety Outreach (42363) 7,500 Community Outreach Program 7,500 CONTRACT SERVICES CS- Sheriff Department (45401) Amount Budgeted: 6,104,691 SHERIFF'S CONTRACT BREAKDOWN 5,698,712 6,104,691 Costs above Include a 3.7% contract increase from FY 15-16 plus a 9.5% Liability Trust Fund surcharge. C&Sheriff /Special Svcs. (45402) Amount Budgeted: Contr Law Eof Units. FY 15-16 FY 16-17 One -Man 56 -hour 10 3,688,150 3,824,612 One -Man 40 Hour 1 263,439 273,186 One,Man 40 Hour No Relief (Spc. Proo) 4 957,960 993,405 Motor Deputy 0 0 0 Motor Sergeant 1 221,549 229,746 Community Service Assistant wNehicle 1 59,757 61,968 Law Enforcement Technician 1 87,208 90,435 Narcotics Deputy (STAR) 1 98,080 101,709 Total Sheriffs Personnel: - 5,376,143 5,575,060 Liability Trust Fund _ 322,569 529,631 5,698,712 6,104,691 Costs above Include a 3.7% contract increase from FY 15-16 plus a 9.5% Liability Trust Fund surcharge. C&Sheriff /Special Svcs. (45402) Amount Budgeted: 150,300 Mobile ALPR 10,000 Calvary Chapel 110,000 Fingerprint Program 2,500 Street Sweeping Backfill 8,800 Various Special Patrols 15,000 Helicopter Patrol (As Needed/4 his. per month) 4,000 CS -Parking Citation Admin (46405) Amount Budgeted: 30,000 DataTicket 30,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: 148,000 17 crossing guard locations 148,000 CITY OF DIAMOND ESTIMATED EXPENDITURES FY 2016-17 BAR DEPARTMENT: DIVISION: ORGANIZATION#_ PubkSafetr VolunteerPatcol 001-4415 FY 2014-15 FY 2015-16 FY2015A6 FY 2016-17 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 506 1,000 1,000 1,000 41300 Small Tools & Equipment TOTAL SUPPLIES 506 1,000 1,000 1,000 OPERATING. EXPENDITURES 42325 Meetings 3,876 5,000 5,000 5,000 TOTAL OPERATING EXP. 3,876 5,000 5,000 5,000 DIVISION TOTAL 4,382 6,000 6,000 6,000 56 CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $6,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Includes uniforms 1,000 Small Tools & Equipment (41300) Amount Budgeted: - OPERATING EXPENDITURES Meetings (42325) Amount Budgeted: 5,000 Various 1,000 Annual Volunteer Recognition Dinner 4,000 57 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: Public Safety IVISIONf Fire lon eoNon ORGANIZATION#: '0014421 M FY 2014-15 FY 2015-16 FY 2015-06 FY 2016-17 Actual Adjusted Projected Proposed CONTRACT SERVICES 45404 Contract Services -Fire Dept 7,359 7,500 7,500 7,500 TOTAL CONTRACT SVCS. 7,359 7,500 7,500 7,500 CAPITAL OUTLAY 46250 Misc Equipment 11095 7,500 6,500 7,500 1,095 7,500 6,500 7,500 DIVISION TOTAL 8,454 15,000 14,000 15,000 M CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FY 2016-17 $15,000 CONTRACT SERVICES Contract Services -Fire Dept (45404) Amount Budgeted: 7,500 Wildlands Fire contract 7,500 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 7,500 7,500 .)3:) CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT Public Safety. _.. DIVISUS.. Amma[Controi 0RQAN17AT10N M FV 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed CONTRACT SERVICES 45403 Contract Stirs -Animal Cntrl 121,000 123,282 123;282 160,000 45406 CS- Wild Animal Control 330 7,500 2,000 7,500 TOTAL CONTRACT SVCS. 121,330 130,782 125,282 167,500 DIVISION TOTAL 121,330 130,782 125,282 167500 M CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FY 2016-17 DGET $167,500 CONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted: 160,000 IVHS Contract Services 160,000 CS - Wild Animal Control (45406) Amount Budgeted 7,600 Coyote Control 7,500 61 CITY OF DIAMOND ESTIMATED EXPENDITUREStinergenc, FY 2016-17 BAR DEPARTMENT: ORG , A N , I ZA TL I ON #, Public Sets Prep i, 001-i FY 2014-15 FY 2015-16 FY 2016-16 FY 2016-17 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 10,050 24,500 24,500 17r000 TOTAL SUPPLIES 10,050 24,500 24.500 17T000 OPERATING EXPENDITURES 42125 Telephone 4,447 5,700 5,700 5,700 42126 Utilities 3,118 4,350 4,350 4.350 42130 Rentalf-ease - EquIpment 945 1,500 2,000 2,000 42140 Rental/Lease - Real Prop 150 150 150 150 42200 Equipment Maintenance 500 3,500 3,500 3,500 42315 Membership & Dues 2,866 3,200 3,200 3,200 42340 Education & Training 64 2,000 2T000 2,000 TOTAL OPERATING EXP. 12,080 20,400 20,900 20,900 PROFESSIONAL SERVICES 44000 Professional Services 31,583 32,000 32,000 32,000 TOTAL PROF SVCS 31,583 32,000 32,000 32,000 DIVISION TOTAL 53,713 76,900 77,400 69,900 62 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $69,900 SUPPLIES Operating Supplies (41200) Amount Budgeted: 17,000 Sand and Bags for Fire Stations 10,000 EOC Equipment & Suplies 7,000 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 5,700 4 Emergency phones @ approx.$30/mo 1,500 5 Satellite Phones ($62.5 per month) 4,200 Utilities (42126) Amount Budgeted: 4,350 Eastgate Repeater Site Emergency Power 500 EMIS Satellite Connection @ City Hall ($300/mo.) 3,850 RentagLease- Equipment (42130) Amount Budgeted: 2,000 Barricades - Public Works Supply 1,000 Mobile Relay Repeater Monthly Charges 1,000 RentaOLease - Real Prop (42140) Amount Budgeted: 150 WVWD Lease- Eastgate Repeater Site-$150/yr 150 Equipment Maintenance (42200) Amount Budgeted: 3,500 Maintenance of FOC/Equipment 500 AED Maintenance 3,000 Membership & Dues (42315) Amount Budgeted: 3,200 Area D Civil Defense Annual Membership 3,100 CESAMembership 100 Education & Training (42340) Amount Budgeted: 2,.000 Emergency Preparedness Staff Training 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 32,000 Connect CTY Services 32,000 63 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 636,511 686,499 688,300 681,932 40020 Over -Time Wages 5,331 5,000 6,500 6,500 40070 City Paid Benefits 7,782 10,486 8,800 10,384 40080 Retirement 107,164 111,328 103,500 128,071 40083 Workers Comp. Exp. 10,506 11,792 12,350 11,676 40084 Short(Long Term Disability 3,260 4,140 4;800 - 4,111 40085 Medicare 9,559 10,257 10,290 10,187 40090 Cafeteria Benefits 107,116 112,968 112,200 117,768 42310 TOTAL PERSONNEL 887,229 952,470 946,740 970,629 SUPPLIES 41200 Operating Supplies 4,103 4,500 4,000 4,650 41300 Small Tools & Equipment 250 - - TOTAL SUPPLIES 4,103 4,750 4,000 4,650 OPERATING EXPENDITURES 42110 Printing 1,658 8,500 6,000 6,500 42115 Advertising 1,967 6,000 600 4,000 42124 Technology 1,200 1,200 1,200 1,200 42200 Equipment Maintenance 938 3,200 1,700 3,200 42310 Fuel 2,436 - - - 42315 Membership & Dues 1,935 3,200 2,170 2,200 42320 Publications 717 1,500 1,500 1,000 42325 Meetings 608 1,000 800 1,100 42330 Travel-Conferences/Research 7,431 7,000 1,900 7,000 42335 Travel-Mileage&Auto Allow 3,058 4,000 3,750 4,000 42340 Education & Training 1,800 1;000 1,600 TOTAL OPERATING EXP. 21,948 37,400 20,620 31,800 PROFESSIONAL SERVICES 44000 Professional Services 2,823 6,200 1;500 5,000 44100 Commission Compensation 4,095 5,000 4,325 5,000 44220 Planning -General Plan - 7,135 - - 44240 Prof Svcs -Environmental 1,350 19,865 19,865 12,000 44245 Prof Svcs - Landscape Arch i 000. - 1,000 TOTAL PROF SVCS 8,268 39;200 25,690 23,000 CONTRACT SERVICES - 45201 CS -Bldg .& Safety 878,398 587,325 650,000 587,500 45213 CS -Code Enforcement 1,502 2,000 2,000 2,000 45214 CS -Property Abatement 1,724 3,600 2,000 3,600 45520 CS-GraffRN Removal 36,226 50,000 35,000 40,000 TOTAL CONTRACT SVCS. 917,850 642,925 689,000 633,100 CAPITAL OUTLAY 46200 Office Equipment - 3,000 500 1,000 - 3,000 500 1,000 DEPARTMENT TOTAL 1,839,398 1,679,745 1,686,550 1,664,179 64 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 42110 Printing 42115 Advertising 40010 Salaries 379,715 424,116 420,000 415,747 40020 Over -Time Wages 4,440 3,500 4,500 4,500 40070 City Paid BeneFrts 4,589 5,866 5,300 5,810 40080 Retirement 63,545 64;827 62,000 78,153 40083 Worker's Comp. EXP. 6,578 7,620 7,800 7,445 40084 Shobl-ong Term Disability 1,930 2,558 3,300 2,508 40085 Medicare 5,653 6,263 6,240 6,145 40090 Benefit Allotment 59,158 62,316 62,000 64,956 19,865 TOTALPERSONNEL 525,608 577,066 571,140 585,265 SUPPLIES 41200 Operating Supplies 3,800 3,000 3,000 3,500 41300 Small Tools & Equipment 250 - - TOTAL SUPPLIES 3,800 3,250 3,000 3,500 OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42124 Technology 42315 Membership &.Dues 42320 Publications 42325 Meetings 42330 Travel-Conferences/Research 42335 Travel-Mileage&Auto Allow 42340 Education &Training ,1,000 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44100 Commission Compensation 44220 Planning - General Plan 44240 Prof Svcs - Environmental 44245 Prof Svcs - Landscape Arch 44250 Planning -Projects 2,800 TOTAL PROF SVCS CAPITAL OUTLAY 46200 Office Equipment DIVISION TOTAL - 4,000 2,000 2,000 1,967 6,000 600 4,000 1,200 1,200 1,200 1,200 1,785 2,800 2,000 2,000 717 1,500 1,500 ,1,000 600 800 800 1,000 4,800 1,500 900 5,000 3,050 3,500 3,500 3,500 800 800 800 14,119 22,100 13,300 20,500 2,823 6,200 1,500 5,000 4,095 5,000 4,325 5,000 7,135 - - 1,350 19,865 19,865 12,000 1,000 - 1,000 8,268 39,200 25,690 23,000 3,000 500 1,000 - 3,000 500 1,000 551,795 644,616 613,630 633,265 G& CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $633,265 PERSONNEL SERVICES Personnel (40010-40093) Full-time Com Dev Director Sr. Planner Administrative Coordinator Associate Planner Assistant Planner Amount Budgeted: 585,265 0.50 FTE 1.00 FTE 0.90 FTE 1.00 FTE 1.00 FTE 4.40 FTE SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,500 Operating Supplies 3,500 Small Tools & Equipment Amount Budgeted: - Small tools & Equipment - OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 General Plan, Development Code, Maps, Public Information 2,000 Advertising (42115) Amount Budgeted: 4,000 Legal Ads - General Plan, Development Code, Zone Change, Special Projects 4,000 Technology (42124) Amount Budgeted: 1,200 Technology Allowance - CD Director 1,200 Membership & Dues (42315) Amount Budgeted: 2,000 APA, AEP, AICP, etc 2,000 Publications (42320) Amount Budgeted: 1,000 Various 1,000 Meetings (42325) Amount Budgeted: 1,000 SGVCOG, Misc. 1,000 Travel -Conferences (42330) Amount Budgeted: 5,000 LCC Planning Commissioners Academy, Southern CA APA National Conference, NYC (2) 5,000 California Chapter APA Conference, Pasadena (3) Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 Reimbursement 66 500 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY 2016-17 Auto Allow - Com Dev Director( $250/mo) 3,000 Page 2 Education & Training (42340) Amount Budgeted: 800 APA, AEP, League of California Cities, UCLA Extension, Lorman 800 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 5,000 Recording Secretary 5,000 Commission Compensation (44100) Amount Budgeted: 5,000 Planning Commission 5,000 Planning - General Plan (44220) Amount Budgeted: - Misc changes to the existing General Plan - Prof Svcs - Environmental (44240) Amount Budgeted: 12,000 On -Call Services - Environmental 12,000 Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 1,000 Landscape Architecture 1,000 CAPITAL OUTLAY Office Equipment -Furniture (46220) Amount Budgeted: 1,000 Miscellaneous FF&E 1,000 67 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 - FY 2014-16 FY 2015-16 FY 2016-16 FY 2016-17 Actual Adjusted Projected Proposed. PERSONNEL SERVICES Printing 11658 2,500 2,500 40010 Salaries 86,837 87,119 89,800 88,336 40020 Over -Time Wages 240 500 500 500 40070 City Paid Benefits. 863 1,492 1,000 - 1,477 40080 Retirement 14,487 15,369 13,500 16,530 40083 Worker's Comp. Exp. 919 982 1,100 997 40084 ShortlLong Term Disability 430 523 500 531 40085 Medicare 1,212 1,243 1,250 1,261 40090 Benefit Allotment 15,631 16,200 16,200 16,890 TOTALPERSONNEL 120,619 123,428 123,850 126,522 SUPPLIES 41200 Operating Supplies 280 1,000 500 500 TOTALSUPPLIES 280 1,000 500 500 OPERATING EXPENDITURES 42110 Printing 11658 2,500 2,500 2,500 42200 Equipment Maintenance 1,200 1,200 1,200 42330 Travel-Conference/Research 1,263 1,500 - - 42340 Education & Training 600 - 600 TOTAL OPERATING EXP, 2,921 5,800 3,700 4,300 CONTRACT SERVICES 45201 CS -Building & Safely 878,398 587,325 650,000 587,500 TOTAL CONTRACT SVCS. 878,398 587,325 650,000 587,500 DIVISION TOTAL 1,002,218 717;553 778,050 718,822 M CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $718,822 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 126,522 Community Development Director 0.15 FTE Permit Technician 1.00 FTE 1.15 FTE SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Operating Supplies 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,500 Printing of Forms 2,500 Equipment Maintenance (42200) Amount Budgeted: 1,200 Microfiche Machine 1,200 Travel/Conference (42330 Amount Budgeted: - Education & Training (42340) Amount Budgeted: 600 Education & Training 600 CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: 587,500 RKA Consulting Services is the Building and Safety service provider for the City. The rate paid to RKA is based on a percentage of monthly building permit and plan check revenues collected. Anticipated revenues from development of: South Pointe West by Lennar (approx. 50 of 99 homes); Tract 54081 start-up (16 residential lots at south end of Crooked Creek) commercial and office tenant improvements & remodels, new single family residential projects, and residential additions/remodels. CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 3,190 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42325 Meetings 42330 Travel-Conferences/Research 42335 Travel -Mileage and Auto 42340 Education &Training 3,190 TOTAL OPERATING EXP. CONTRACT SERVICES 45213 CS -Cade Enforcement 45214 CS- Property Abatement 45520 CS -Graffiti Removal 1,500 TOTAL CONTRACT SVCS. DIVISION TOTAL DEPARTMENT. Cam Developme.f.. DIVISION'{ Neightrorhoodtrtip::: ORGANIZATION #: iO01 3230 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed 169,959 175,264 178,500 177,849 651 1,000 1,500 1,500 2,330 3,128 2,500 3,097 29,132 31,132 28,000 33,387 3,009 3,190 3,450 3,234 900 1,059 1,000 1,072 - 2,694 2,751 2,800 2,781 32,327 34,452 .34,000 35T922 241,002 251,976 251,750 258,842 23 500 500 650 23 500 500 650 - 2,000 1,500 2,000 938 2,000 500 2,000 2,436 - - - 150 400 170 200 8 200 - 100 1,368 4,000 1,000 2,000 8 500 250 500 400 200 200 4,908 9,500 3,620 7,000 1,502 2,000 2,000 2,000 1,724 3,600 2,000 3,600 36,226 50;000 35,000 40,000 39,452 55;600 39,000 45,600 265,385 317,576 294,870 312,092 70 CITY OF DIAMOND BAR IBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY 2016-17 PERSONNEL SERVICES Personnel (4001040093) Full-time Com Dev Director Neighborhood Improvement Officer Administrative Coordinator Sr. Office Specialist $312,092 Amount Budgeted: 258,842 0.15 FTE 1.90 FTE 0.10 FTE 0.30 FTE YZt•7219 SUPPLIES Operating Supplies (41200) Amount Budgeted: 650 Operating Supplies 650 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 Courtesy Notices, citation books, brochures, handouts 2,000 Equipment Maintenance (42200) Amount Budgeted: 2,000 NIO Vehicles 2,000 Membership & Dues (42315) Amount Budgeted: 200 CACEO (2) 200 Meetings (42325) Amount Budgeted: 100 CACEO 100 Travel -Conferences (42330) Amount Budgeted: 2,000 CACEO annual seminar 2,000 Travel -Conferences Mileage (42335) Amount Budgeted: 500 Mileage 500 Education & Training (42340) Amount Budgeted: 200 SCACEO,CACEO 200 CONTRACT SERVICES CS -Admin Citation Processing (45213) 2,000 Data Ticket 2,000. CS - Property Abatement (45214) Amount Budgeted: 3,600 Property Abatement 3,600 CS - Graffiti Removal (45520) Amount Budgeted: 40,000 Graffiti Ramoval 40,000 71 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 PROFESSIONAL SERVICES 44000 Professional Services FY 201445 FY 201546 FY 2015-16 FY 2016-17 44100 Commission Compensation Actual Adjusted Projected Proposed PERSONNEL SERVICES PS - Special Studies 40010 Salaries 866,738 844,226 829,200 719,614 40020 Over -Time Wages 21,666 38,158 27,500 27,930 40030 Part -Time Salaries 574,907 601,018 584,300 634,187 40070 City Paid Benefits 13,964 15,764 13,750 14,803 40080 Retirement 152,434 159,145 141,700 136,728 40083 Worker's Comp. Exp. 32,433 36,220 34,300 33,700 40084 Short/Long Term Disability 4,833 5,361 4,850 4,593 40085 Medicare 53,425 55,678 56,100 56,338 40090 Benefit Allotment 175,055 167,823 169,000 164,141 TOTALPERSONNEL 1,895,455 1,923,393 1,860,700 1,792,033 SUPPLIES 41200 Operating Supplies 153,516 201,464 177,000 192,910 41210 Car Shaw Supplies 900 3,400 3,400 3,400 41300 Small Tools & Equipment 4,180 3,000 1,500 3,350 TOTAL SUPPLIES 158,596 207,864 181,900 199,660 OPERATING EXPENDITURES 42110 Printing 24,688 33,526 31,000 34,825 42115 Advertising - 200 200 _ 200 42120 Postage Charges - 250 250 250 42124 Technology 1,800 1,800 1,800 1,200 42125 Telephone 4,854 5,700 5,000 5,000 42126 Utilities - 94,241 92,295 92,295 92,295 42128 Banking Charges 28,343 24,000 24,000 24,000 42130 Rental/Lease of Equipment 14,530 42,250 40,000 39,650 42140 Rental/Lease of Real Prop 52,502 102,097 102,000 101,100 42141 Rental/Lease- Exhibit Sp - 2,000 2,000 2,000 42145 Rental/Lease- Rides&Attrac - 42,400 30,000 42,400 42200 Equipment Maintenance 12,154 3,700 3,000 5,700 42210 Maim. of Grounds/Bldgs 21,999 47,600 47,100 37,100 42310 Fuel 15,780- - - 42315 Membership & Dues 2,765 3,615 3,525 3,720 42320 Publications - 100 225 100 42325 Meetings 2,321 1,990 1,600 1,990 42330 Travel -Conferences 9,872 8,831 7,300 9,D00 42335 Travel-Mileage&Auto Allow 3,000 3,000 3,000 1,500 42340 Education & Training 260 1,825 1,300 1,320 42353 Anniversary Celebration 75,792 - - - 42410 Admissions -Youth Activities 50,920 51,474 51,000 47,285 TOTAL OPERATING EXP. 415,821 468,653 446,595 450,635 PROFESSIONAL SERVICES 44000 Professional Services 20,743 17,250 17,250 19,700 44100 Commission Compensation 2,115 2,700 2,700 2,700 44300 PS - Special Studies TOTAL PROF SVCS 22,858 19,950 19,950 22,400 CONTRACT SERVICES 45010 CS -DBC Security 28,176 63,000 63,000 30,000 45300 CS -Community Svcs 353,986 413,240 387,610 413,287 45305 CS -Concerts in the Park 21.,095 28,880 25,000 29,375 45306 CS - Birthday Party - 1,975 10,000 1,975 45310 CS -Excursions 32,197 24;500 22,000 28,000 W! CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: DIVIStOu: ORDANIZATtON #: Parks &-R Summary 001 5310 to 5390: FY 2014-15 FY 2015-16 FY 2015-16 PY 2016-17 Actual Adjusted Projected Proposed CONTRACT SERVICES (con't) 45320 CS -Contract Classes 159,272 172,500 172,500 177,130 45402 CSShenfs Dept Spec Events 23,245 20,000 23,245 TOTAL CONTRACT SVCS. 594,726 727,140 700,110 703,012 CAPITAL OUTLAY 46250 Misc Equipment 94,272 19,930 19,930 52,000 46410 Capital improvements 19,987 59,400 59,400 65,200 114,259 79,330 79,330 117,200 DEPARTMENT TOTAL 3,201,715 3,426,330 3,286,585 3,284,940 73 CITY OF DIAMOND BAR ESTIMATED EXPENDITURESbNISiOMi FY 2016-17 ORGA NiYAWO.N N: Parks a Reoreati(>jj. Parks & Re&Admm: 001331b FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 265,977 218,817 214,000 109,355 40020 Over-Time Wages 1.,382 2,000 2,000 2000, 40070 City Paid Benefits 2,806 2,690 2,300 1,643 40080 Retirement 44,185 37,567 35,000 20,108 40083 Worker's Comp. Exp. 5,261 3,851 4,200 1,250 40084 Short/Long Term Disability 1,309 1,278 1,150 645 40085 Medicare 3,966 3,141 3,100 1,638 40090 Benefit Allotment 34,980 28,656 29,000 18,503 TOTALPERSONNEL 359,866 298,000 290,750 155,143 SUPPLIES 41200 Operating Supplies 3,558 4,550 2,000 1,500 TOTAL SUPPLIES 3,558 4,550 2,000 1,500 OPERATING EXPENDITURES 42124 Technology 1,200 1,200 1.,200 600 42130 Rental/Lease of Equipment 147 700 - - 42200 Equipment Maintenance 12,106 - - - 42210 Maint. of Grounds/Bldgs (61) 500. - 500 42310 Fuel 15,780 - - - 42315 Membership & Dues 1,325 1,400 1,325 1,400 42320 Publications - 100 225 100 42325 Meetings - 86 300 100 300 42330 Travel-Conferences 3,634 1,868 1,800 - 42335 Travel-Mileage&Auto Allow 3=0 3,000 3,000 1,500 42340 Education & Training 800 800 300 TOTAL OPERATING EXP, 37,217 9,868 8,450 4,700 PROFESSIONAL SERVICES 44000 Professional Services 20,743 17,250 17,250 12,200 TOTAL PROF SVCS 20,743 17,250 17,250 12,200 DIVISION TOTAL 421,384 329,668 318,450 173,543 74 CITY OF DIAMOND BAR PARKS & RECREATION ADMIN (001-5310) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Full Time Parks & Recreation Director Admin Coordinator Overtime Commission Meetings Amount Budgeted: 155,143 0.515 FTE 1.000 FTE 1.515 FTE Amount Budgeted: 2,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Operating Supplies 1,500 OPERATING EXPENDITURES Technology (42124) Amount Budgeted: 600 Technology Allowance - Director (6 months) 600 Rental/Lease of Equipment (42130) Amount Budgeted: - Equipment Maintenance (42200) Amount Budgeted: - Equipment Maintenance - moved to Fund 520 - Maint. of Grounds/Bldgs (42210) Amount Budgeted: 500 Maintenance of Grounds/Bldgs 500 Fuel (42310) Amount Budgeted: - Fuel - Moved to Fund 520 - Membership & Dues (42315) Amount Budgeted: 1,400 Membership & Dues 1,400 Publications (42320) Amount Budgeted: 100 Publications 100 Meetings (42325) Amount Budgeted: 300 Meetings 300 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 1,500 Com Svcs Director - Auto Allowance ($250/mo) (6 months) 1,500 75 CITY OF DIAMOND BAR PARKS & RECREATION ADMIN (0015310) BUDGET DISCUSSION FY 2016-17 Page 2 Education & Training (42340) Amount Budgeted: 300 Training Seminars 300 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 12,200 Holiday Banner Installation & Removal 6,000 Minute Secretary 2,200 Dignified Retirement of Banners & Flags 1,300 Grant Application Requirements 1,760 County Street Light Assessment (Riparian Habitat Parcel) 40 LA County Fees for "Notice of Exemption" Postings 900 76 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: DIVISION: ORGANIZATION #: Parks:&Reaceat0ni: D -Bar Center -001-5333 FY 2014-16 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected. Proposed PERSONNEL SERVICES 40010 Salaries 112,032 118,118 140,200 140,775 40020 Over -Time Wages 1,124 5,200 3;000 5,000 40030 Part -Time Salaries 258,766 266,000 264,300 273,687 40070 City Paid Benefits 1,808 1,975 2.450 2,598 40080 Retirement 18,568 21,797 21,700 19,701 40083 Worker's Comp. Exit. 9,833 11,880 11,100 12,066 40084 Short/Long Tenn Disability 601 716 700 837 40085 Medicare 21,706 22,358 23,000 23,143 40090 Benefit Allotment 21,382 23,916 30,000 - 30,245 TOTALPERSONNEL 445,820 471,960 496,460 508,054 SUPPLIES 41200 Operating Supplies 67,980 73,300 70,000 74,800 41300 Small Tools &Equip 4,180 2,000 1,000 2,000 TOTAL SUPPLIES 72,160 75,300 71,000 76,800 OPERATING EXPENDITURES 42110 Printing 16,328 17,500 15,000 17,500 42124 Technology 600 600 600 600 42125 Telephone 4,854 5,700 5,000 5,000 42126 Utilities 94,241 92,100 92,100 92,100 42130 Rental/Lease - Equip 3,506 4,200 3,000 4,200 42141 Rental/Lease - Exhibit Sp - 2,000 2,000 2,000 .42200 Equipment Maintenance 48 3,700 3,000 5,700 42210 Maint. of Grounds/Bldgs 22,060 47,100 47,100 36,600 42330 Travel � Conferences 1,390 2,500 TOTAL OPERATING EXP. 143,127 172,900 167,800 166,200 PROFESSIONAL SERVICES 44000 Professional Services 7,500 TOTALPROFSVCS - - - 7,500 CONTRACT SERVICES -- 45010 CS -Security, 28,176 63,000 63,000 30,000 45300 CS -Community Svcs 238,689 267,610 267,610 269,091 TOTAL CONTRACT SVCS. 266,865 330,610 330,610 299,091 CAPITAL OUTLAY 46250 Misc Equipment 94,272 19,930 19,930 52,000 46410 Capital Improvements 19,987 59,400 59,400 65,200 114,259 79,330 79,330 117,200 DIVISION TOTAL 1,042,231 1,130,100 1,145,190 1,174,845 77 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY 2016-17 $1,174,845 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 508,054 Full Time 15,000 Facilities Maintenance Supervisor 0.40 FTE Senior Maintenance Worker 0.40 FTE Recreation Superintendent 0.25 FTE Recreation Coordinator 1.00 FTE Part Time Recreation Leader I Recreation Leader 11 Recreation Specialist Recreation Worker Facility Attendant I Facility Attendant II Overtime Wages 2.05 FTE 200,219 1.14 FTE 0.66 FTE 1.35 FTE 0.36 FTE 0.36 FTE 3.65 FTE 7.52 FTE 15,683 hours 302,835 Amount Budgeted: 5,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 74,800 Hardware Supplies 15,000 Electrical/Lighting Supplies - Replace additional lights/ballasts 18,000 Office Supplies 4,000 Glass Repair Materials 900 Paint and Painting Supplies 4,900 Replacement Flags 3,500 Restroom Supplies 17,000 Uniforms/Shirts 3,500 Cleaning Supplies 3,000 Filters for Ice Machine 700 GVBR Projector Bulbs - 2 each @ $400 800 Replacement radios 1,000 Bridal Show -- February 2017 2,500 Small Tools & Equipment (41300) Amount Budgeted: 2,000 Tools for Maintenance 2,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 17,500 Rental Information Brochures 6,000 Postcards, Letterhead, Contracts, Comment Cards 4,000 Bridal Show 2017 Advertising - postcard mailing, banners 7,500 78 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY 2016-17 Page 2 Technology Allowance (42124) 600 Technology Allowance- Recreation Superintendent 600 Telephone (42125) Amount Budgeted: 5,000 Office Telephone 5,000 Utilities (42126) Amount Budgeted: 92,100 Gas 9,150 Water 5,690 Edison 77,260 Rental/Lease of Equipment (42130) Amount Budgeted: 4,200 Equipment 200 Bridal Show 2017 4,000 Rental/Lease Exhibit Space (42141) Amount Budgeted: 2,000 Exhibit Space 2,000 Equipment Maintenance (42200) Amount Budgeted: 5,700 Audio Video Systems Service 3,700 Scissor Lift Service 2,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 36,600 Electrical Services (Lighting) 4,000 Building Maintenance Services 5,900 Pressure Washing Service 1,000 Building Security Monitoring 1,800 Doors, Locks and Keys Service 500 Roofing Services -- Preventative Maintenance 5,100 Carpet Cleaning -- Quarterly 6,400 Clean GVBR fabric partitions 3,000 Refinish Stage -- Annually 600 Wheel Chair Lift -- Full Load Lift Test 1,800 Landscape Maintenance --As Needed 5,000 AQMD Generator Fees (Operating & Emissions) 500 Dry Cleaner Services 1,000 Travel - ConferencesAmount u ge e : ZbOO Wedding Merchants Business Assc. - Las Vegas Oct. 3-5 2,500 2 staff PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 7,600 Courier Services (moved from General Gov't) 7,500 CONTRACT SERVICES CS - Security (45010) Amount Budgeted: 30,000 Contract Security 30,000 79 CITY OF DIAMOND BAR DIAMOND BAR. CENTER (0015333) - BUDGET DISCUSSION FY 2016-17 CS -Community Svcs (45300) Amount Budgeted: 269,091 Building Maintenance Contract w/4 FT Contract Staff 174,750 Pest Control Contract 2;310 Landscape Maintenance Contract (ValleyCrest) 1.34% CPI Incr. 70,786 HVAC Inspection & Maintenance Contract 7,900 Bear State (Equipment Service) -- 3,450 5,000 Trane (Building Automation System Maintenance) --4,450 30,000 Water Element Chemical Treatment & Maintenance Contract 4,560 Indoor Plant Maintenance Contract 2,310 Candle Permit Fees 2,000 AQMD Fees (Annual Emissions Output by Generator) 475 Generator Contract Maintenance (including fuel) 3,000 Bridal Show -February 2017 1,000 CAPITAL OUTLAY 66,200 Misc Equipment (46260) Amount Budgeted: 62,000 Replacement Ice Machine for DBC Kitchen 8,000. Replacement Portable Bars 5,000 Rollershade for Sycamore Room 4,000 Replacement Podiums with City logo 5,000 Replacement Over -stuffed Furniture for both Lobbies 30,000 Capital Improvements (46410) 66,200 Retrofit Exterior Lighting to LED 16,000 Re -finish all Drywall throughout facility 10,000 Repair / Adjust all doors throughout facility 25,000 Improve Drainage Adjacent to Water Element 9,200 New veneer for front of stage in Grand View Ballroom 5,000 CII) CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 12,000 PERSONNEL SERVICES DEPARTMENT: Parks & Recreation DIVISION: Recreation PROS NAME Bridal Show PROS NUMBER CS301 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 12,000 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 PartTimeSalaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp -Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 10 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42130 Rental/Lease Equipment TOTAL OPERATING EXP. CONTRACT SERVICES 2,013 1,300 - 1,100 250 1,175 2,000 1,000 6,250 39 50 55 302 110 225 140 60 205 12 10 10 186 100 455 439 410 450 - 6,231 3,290 8,825 1,000 2,500 - 1,000 - 2,500 7,500 2,000 7,500 4,000 400 2;500 - 11,500 2,400 10,000 45300 CS -Contract Services TOTAL CONTRACT SVCS. Lost Rental Revenue 4,000 - 4,000 3,480 1,700 1,700 3,480 1;000 1,000 3,480 TOTAL PROGRAM COSTS - 6,21 10,870 25,805 81 CITY OF DIAMOND BAR CS -Community Svcs 115,297 DEpARrmENr par s&Repreation ESTIMATED EXPENDITURES 45305 CS -Concerts In the Park F)IVISIONj Receatrorc FY 2016-17 29,375 45306 ORGANIZATIQN B. :p075350 1,975 10,000 FY 2014-15 FY 2016-16 FY 2015-16 FY 2016-17 24,500 Actual Adjusted Projected Proposed PERSONNEL SERVICES. 172;500 172,500 177,130 45402 40010 Salaries 488,729 507,291 475,000 469,484 40020 Over -Time Wages 19,160 30,958 22,500 20,930 40030 Part -Time Salaries 316,141 335,018 320,000 360,500 40070 City Paid Benefits 9,350 11,099 9,000 10,562 40080 Retirement 89,681 99,781 85,000 96,918 40083 Worker's Comp. Exp. 17,339 20,489 19,000 20,384 40084 Shod/Long Term Disability 2,923 3,367 3,000 3,111 40085 Medicare 27,753 30,179 30,000 31,557 40090 Benefit Allotment 118,693 115,251 110,000 115,392 TOTAL PERSONNEL 1,089,769 1,153,433 1,073,500 1,128,837 SUPPLIES 41200 Operating Supplies 81,978 123,614 105,000 116,610 41210 Car Show Supplies 900 3;400 3,400 3,400 41300 Small Tools & Equipment 1,000 500 1,350 TOTAL SUPPLIES. 82,878 128,014 108,900 121,360 OPERATING EXPENDITURES 42110 Printing 8,360 16,026 16,000 17,325 42115 Advertising - - 200 200 200 42120 Postage Charges - 250 250 250 42126 Utilities - 195 195 195 42128 Banking Charges 28,343 - 24,000 24,000 24,000 42130 RentaVLease of Equipment 10,777 37,350 37,000 35,450 42140 RentaVLease of Real Prop 52,502 102,097 102,000 101,100 42145 Rental/Lease Rides & Attract - 42,400 30,000 42,400 42315 Membership & Dues 1,440 2,215 2,200 2,320 42325 Meetings 2,235 1,690 1,500 1,690 42330 Travel - Conferences 4,848 6,963 5,500 6,500 42340 Education & Training 260 1,025 500 1,020 42353 City Birthday Party 75,792 - - - 42410 Admissions -Youth Activities 50,920 51,474 51,000 47,285 TOTAL OPERATING EXP. 235,477 285,885 270,345 279,735 PROFESSIONAL SERVICES 44100 Commission Compensation 2,115 2,700 2,700 2,700 TOTAL PROF SVCS 2,115 2,700 2,700 2,700 CONTRACT SERVICES 46300 CS -Community Svcs 115,297 145,630 120,000 144,196 45305 CS -Concerts In the Park 21,095 28,680 25,000 29,375 45306 CS -City Birthday - 1,975 10,000 1,975 45310 CS -Excursions 32,197 24,500 22,000 28,000 45320 CS -Contract Classes 159,272 172;500 172,500 177,130 45402 CS -Sheriffs Dept Special Events 23,245 20,000 23,245 TOTAL CONTRACT SVCS. 327,861 396,530 369,500 403,921 CAPITAL OUTLAY 46250 Misc Equipment 9,700 9,000 - - 9,700 9,000 - DIVISION TOTAL 1,738,100 1,976,262 1,833,945 1,936,553 26 CITY OF DIAMOND BAR RECREATION SERVICES (001-5350) BUDGET DISCUSSION FY 2016-17 $1,936,553 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 1,128,837 Full Time 4.09 FTE 49,230 Recreation Leader 11 Parks & Recreation Director 0A85 FTE 2.25 FTE Recreation Superintendent 0.750 FTE Volunteer Programs Admin Assistant 1.000 FTE Overtime Wages (40020) Recreation Coordinator 3.000 FTE Recreation Specialist 0.820 FTE - Recreation Specialist 1.000 FTE Fee Programs 7.055 FTE 681,062 Regular Part -Time Volunteer Programs 4,910 Asst. Preschool Teacher (20 hrs) 1.00 RPT Preschool Teacher (30 hrs) 1.00 RPT 2.00 RPT 82,732 Seasonal Part -Time Operating Supplies (41200) Recreation Leader 1 4.09 FTE 49,230 Recreation Leader 11 2.15 FTE Athletics Recreation Specialist 2.25 FTE 15,025 Recreation Worker 2.28 FTE Volunteer Programs 7,580 10.77 FTE 22,585 hours 344,113 Overtime Wages (40020) Amount Budgeted: 20,930 Community Activities 13,270 Senior Activities - Athletics 1,250 Fee Programs 500 Contract Classes 1,000 Volunteer Programs 4,910 SUPPLIES Operating Supplies (41200) Amount Budgeted: 116,610 Community Activities 49,230 Senior Activities 9,100 Athletics 30,725 Fee Programs 15,025 Contract Classes 1,600 Volunteer Programs 7,580 Staff Shirts 3,000 Field Attendant 350 Ck3 CITY OF DIAMOND BAR RECREATION SERVICES (001-6360) BUDGET DISCUSSION FY 2016-17 Page 2 Car Show Supplies (41210) Amount Budgeted: 3,400 City Birthday Car Show 3,400 Small Tools & Equipment (41300) Amount Budgeted: 1,350 Athletics 1,350 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 17,325 Community Activities 10,250 Senior Activities 450 Athletics 2,075 Fee Programs - 1,300 Contract Classes 500 Volunteer Programs 2,750 Advertising (42115) Amount Budgeted: 200 Community Activities 200 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 Lights (42126) Amount Budgeted: 195 Athletics 195 Banking Charges (42128) Amount Budgeted: 24,000 Credit Card Charges 24,000 Rental/Lease of Equipment (42130) Amount Budgeted: 35,450 Community Activities 35,450 Rental/Lease of Real Prop (42140) Amount Budgeted: 101,100 Community Activities 2,300 Athletics 88,800 Contract Classes 10,000 Rental/Lease of Rides/Attractions (42145) Amount Budgeted: 42,400 Community Activities 42,400 Membership & Dues (42315) Amount Budgeted: 2,320 C.P.R.S. Membership (8 Staff) 1,320 Lern (2 Staff) 500 Calif. Asso. of Senior Service Centers (1 Staff) 50 WILS (3 Staff) 75 S.C.M.A.F. Membership (4 Staff) 375 84 CITY OF DIAMOND BAR RECREATION SERVICES (001-5350) BUDGET DISCUSSION FY 2016-17 Page 3 Meetings (42325) Amount Budgeted: 1,690 C.P.R.S. Seminars 300 S.C.M.A. F. Sports Institute (4 staff) 310 Brochure Exchange Meetings 60 CPRS District XIII Meetings 900 VVILS Meetings 120 Travel - Conferences (42330) Amount Budgeted: 6,500 CPRS Conf. in Sacramento 2/28-3/3/17 (4 staff) 6,500 Education & Training (42340) Amount Budgeted: 1,020 Fee Programs 1,020 Admissions -Youth Activities (42410) Amount Budgeted: 47,285 Fee Programs 46,035 Volunteer Programs 1,250 PROFESSIONAL SERVICES Commissioner Compensation (44100) Amount Budgeted: 2,700 5 Comm. @ $45/ml @ 12 mtgs/year 2,700 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 144,196 Community Activities 87,575 Senior Activities 28,698 Athletics 6,650 Fee Programs 4,300 Volunteer Programs 11,973 Installation of Holiday Banners 5,000 CS -Concerts in the Park (45305) 29,375 Bands -- 7 Concerts 11,100 Sound System 5,500 Concessionaire Reimbursements 1,100 Banners & Replacement Signage 6,100 Special Event Insurance 3,200 Annual ASCAP Registration 850 Annual BMI Registration 750 Annual SESAC Registration 775 CS -City Birthday Party (45306) 1,975 Community Activities - City Birthday Party 1,975 a CITY OF DIAMOND BAR RECREATION SERVICES (0013350) BUDGET DISCUSSION FY 2016-17 Page 4 CS -Excursions (45310) Amount Budgeted: 26,000 Adult Excursions 13,500 Senior Excursions 14,500 CS -Contract Classes (45320) Amount Budgeted: 177,130 Contract Class Instructors 174,130 Instructor Insurance 3,000 CS - Sheriff's Dept Special Events (45402) Amount Budgeted: 23,245 Community Activitites 22585 Volunteer Programs 660 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: - CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 47,280 DEPARTMENT: DIVISION: FROG NAME Parks & Recreation Recreation Comm Act Summary FY2014-15FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 60,325 PERSONNEL SERVICES 8,400 8,400 10,250 40010 Salaries - 61,188 45,737 52,770 40020 Over -Time Wages 21,745 15,474 13,270 40030 Part -Time. Salaries 41,714 35,728 46,325 40070 City Paid Benefits 1,197 991 1,010 40080 Retirement 9,177 5,670 10,300 40083 Workers Comp. Exp. 3,239 2,439 3,355 40084 Short/Long Term Disability 372 273 335 40085 Medicare 4,478 3,641 4,570 40090 Benefit Allotment 13,338 9,615 13,130 TOTAL PERSONNEL - 156,448 119,558 145,065 SUPPLIES 41200 Operating Supplies 47,280 48,100 49,230 41210 Car Show Supplies 3,400 3,400 3,400 TOTAL SUPPLIES - 47,280 48,100 52,630 OPERATING EXPENDITURES 42110 Printing 8,400 8,400 10,250 42115 Advertising 200 200 200 42130 Rental/Lease of Equipment 37,350 38,880 35,450 42140 Facility Rental 3,400 3,200 2,300 42145 Rental/Lease of Rides/Attractions 42,400 42,400 42,400 TOTAL OPERATING EXP. - 91,750 93,080 90,600 CONTRACT SERVICES 45300 CS - Community Services 86,550 85,330 87,575 45305 CS - Concerts in the Park 28,680 28,680 29,375 45306 CS - City Birthday Party 3,300 3,300 1,975 45310. CS - Excursions 10,500 10,500 13,500 45402 CS- Sheriffs Dept Special Events 22,585 15,828 22,585 TOTAL CONTRACT SVCS. - 151,615 143,638 155,010 TOTAL GENERAL FUND 447,093 404,386 443,305 PROP A FUND 12635043311 CS -Excursions (Shuttles) 27,100 29,950 32,700 TOTAL PROP A FUND 27,100 29,950 32,700 TOTAL PROGRAM COSTS - 474,193 434,336 476;005 21 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 1,700 DEPARTMENT: Park s&Recreation DIVISION: Recreation PROG NAME 4th of July PROG. NUMBER CS302 1,700 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE - - - PERSONNEL SERVICES 15,300 15,300 - 12,600 40010 Salaries 6,441 6,000 6,600 40020 Over -Time Wages 2,083 - 1,500 40030 Part -Time Salaries 3,766 3,500 3,600 40070 City Paid Benefits 126 100 125 40080 Retirement 966 500 1,500 40083 Workers Comp. Exp. 305 200 300 40084 Short/Long Term Disability 39 20 40 40085 Medicare 412 350 410 40090 Benefit Allotment 1,404 1,000 1,500 TOTAL PERSONNEL - 15,542 11,670 15,575 SUPPLIES 41200 Operating Supplies 1,700 1,700 1,700 TOTAL SUPPLIES - 1,700 1,700 1,700 OPERATING EXPENDITURES 42110 Printing 800 800 950 ' 42130 Rental/Lease of Equipment 15,300 15,300 - 12,600 42140 Facility Rental 3,000 3,000 2,000 TOTAL OPERATING EXP. - 19,100 19,100 15,550 CONTRACT SERVICES 45300 CS- Community Services 29,100 29,100 28,900 45402 CS - Sheriffs Dept Special Events 9,285 4,528 9,285 TOTAL CONTRACT SVCS. - 38,385 33,628 38,185 TOTAL GENERAL FUND 74,727 66,098 71,010 PROP A FUND nzs=v,.am CS -Excursions (Shuttles) 7,700 5,900 6,500 TOTAL PROP A FUND 7,700 5,900 6,500 TOTAL PROGRAM COSTS - 82,427 71,998 77,50 N-1 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: Parks & Recreation' DIVISION: Recreation PROG NAME Armed Forces Banners PROG NUMBER CS303 FY 2014-15 FY 2015-16 FY 201516 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 0 0 - PERSONNEL SERVICES 40010 Salaries 6,441 2,000 6,600 40020 Over -Time Wages - - - 40030 Part -Time Salanes 845 646 685 40070 City Paid Benefits 126 100 125 40080 Retirement 966 200 1,250 40083 Workers Comp. Exp. 148 75 220 40084 Short/Long Term Disability 39 20 40 40085 Medicare 142 50 160 40090 Benefit Allotment 1,404 500 1,465 TOTAL PERSONNEL - 9,912 3,591 10,545 CONTRACT SERVICES 45300 CS- Community Services 18,900 18,900 18,900 TOTAL CONTRACT SVCS. - 18,900 18,900 18,900 TOTAL PROGRAM COSTS - 28,812 22,491 29,445 T CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 PROJECTED REVENUE ----------------- PERSONNEL SERVICES 40010 Salaries - 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 50 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies Car Show Supplies. TOTAL SUPPLIES OPERATING EXPENDITURES DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME City Birthday Party PROG NUMBER CS304 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed 18_900 18,900 16,300 9,661 9,000 6,570 4,178 4,000 3,600 7,036 7,000 7,300 189 190 125 1,449 1,450 1,250 574 550 550 59 50 50 760 750 710 2,106 2,100 2,000 - 26,012 25,090 22,155 20;650 20,650 20,650 3,400 3,400 3,400 - 24,050 24,050 24,050 42110 Printing 2,000 2,000 2,000 42115 Advertising 200 200 200 42120 Postage Charges - - - 42130 Rental/Lease of Equipment 17,350 17,350 17,350 - Rental/Lease Rides/Attractions 42,400 42,400 42,400 TOTAL OPERATING EXP. - 61,950 61,950 61,950 CONTRACT SERVICES CS - City Birthday Party 3,300 3,300 1,975 45402 CS - Sheriffs Dept Special Events 5,000 5,000 5,000 TOTAL CONTRACT SVCS. - 8,300 8,300 6,975 TOTAL GENERAL FUND - 120,312 119,390 115,130 PROP A FUND nz-sa MMIe CS -Excursions (Shuttles) 3,300 3,300 3,600 TOTAL PROP A FUND 3,600 TOTAL PROGRAM COST - 123,612 122,690 118,730 QII] CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 PROJECTED REVENUE PERSONNEL SERVICES 40010 Salaries 40020 OverTimeWages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Workers Comp. Exp. 40084 Shorl)Long Term Disability 40085 Medicare 40090 Benefit Allotment 1,200 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Community Services TOTAL CONTRACT SVCS. TOTAL PROGRAM COSTS FY 2014-15 FY 2015-16 DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME Candy Cane Craft PROG NUMBER CS305 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed _ __________4375 _____________ 4375 6,441 2,000 3,300 592 592 605 2,785 1,200 3,100 126 50 65 966 200 625 230 75 210 39 20 20 315 50 295 1,404 500 1,500 - 12,898 4,687 9,720 1.100 900 1.100 800 800 950 - 800 800 950 1,000 200 1,400 - 1,000 200 1,400 91 15,798 6,587 13,170 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 PROJECTED REVENUE -------------- PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Camp. Exp. 40084 ShorULong Term Disability 40085 Medicare 40090 Benefit Allotment 39 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing TOTAL OPERATING EXP. CONTRACT SERVICES FY 201445 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed 2,000 2,000 6,441 DEPARTMENT: Parks & Recreaion DIVISION: Recreation PROD NAME Conceits/Movies FROG NUMBER GS306 FY 201445 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed 2,000 2,000 6,441 6,441 3,300 4,089 4,089 1,815 8,797 8,797 9,200 126 126 65 966 966 650 561 561 430 39 39 20 847 847 780 1,404 1,404 750 - 23,270 23,270 17,010 2,100 2,100 2,375 - 2,100 2,100 2,375 975 975 1,075 - 975 975 1,075 45300 CS- Community Services 3,700 3,700 3700 45305 CS - Concerts in the Park - 28,680 28,680 29,375 45402 CS - Sherif s Dept Special Events 6;300 6,300 6,300 TOTAL CONTRACT SVCS. - 38,680 38,680 39,375 TOTAL GENERAL FUND 65,025 65,025 59,835 PROP FUND n2sasoasaa CS -Excursions (Shuttles) 9,800 10,500 11,000 TOTAL PROP A FUND 9,800 10,500 11,000 [TOTAL PROGRAM COSTS - 74T825 75,525 70,835 92 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE DEPARTMENT: Parks 8 Recreation DIVISION: Recreation PROG NAME Haunted House PROS NUMBER CS307 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 2,500 2,500 PERSONNEL SERVICES 40010 Salaries 3,220 2,325 3,300 40020 Over -Time Wages 2,782 3,015 2,350 40030 Part -Time Salaries 9,749 7,075 10,450 40070 City Paid Benefits 63 85 65 40080 Retirement 483 165 650 40083 Workers Comp. Exp. 462 300 485 40084 Short/Long Term Disability 20 25 25 40085 Medicare 844 630 - 900 40090 Benefit Allotment 702 1,030 750 TOTAL PERSONNEL - 18,325 14,650 18,975 SUPPLIES 41200 Operating Supplies 3,900 5,070 4,325 TOTAL SUPPLIES - 3,900 5,070 4,325 OPERATING EXPENDITURES 42110 Printing TOTAL OPERATING EXP. 800 800 1,550 800 800 1,550 CONTRACT SERVICES 45300 CS- Community Services 1,975 2,555 1,675 45402 CS - Sheriffs Dept Special Events 1,000 1,000 TOTAL CONTRACT SVCS. - 1,975 2,555 2,675 TOTAL PROGRAM COSTS 25,000 23,075 27,525 93 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2015A 6 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 7,250 PERSONNEL SERVICES DEPARTMENT: Parks &.Recreation DIVISION: Recreation FROG NAME Winter Snowai;t PROS NUMBER CS308 FY 2014-15 FY 2015-16 FY 2015A 6 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 7,250 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Pad -Time Salaries 40070 City Paid Benefits. 40080 Retirement 40083 Worker's Comp. Exp. 40084 Shortf-ong Term Disability 40085 Medicare 40090 Benefit Allotment 10 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL. SUPPLIES OPERATING EXPENDITURES 6,441 3,310 6,600 2,394 1,600 2,400 5,975 4,160 5,900 126 25 125 966 240 1,250 403 215 450 39 10 40 595 400 590 1,404 275 1,500 - 18,343 10,235 18,855 6,700 6,550 7,500 - 6,700 6,550 7,500 42110 Printing 950 950 1,350 42130 Rental/Lease of Equipment 4,700 6,230 5,500 42140 Facility Rental 200 25,200 200 TOTAL OPERATING EXP. - 5,850 7,180 7,050 45300 CS- Community Services 26,200 25,200 27,100 45402 CS - Sheriffs Dept Special Events 1,000 1,000 TOTAL CONTRACT SVCS. - 27,200 25,200 28,100 TOTAL GENERAL FUND 68,093 49,165 61,505 PROP A FUND u2s 5oasav CS -Excursions (Shuttles) 1,600 1,550 1,600 TOTAL PROP A FUND 1,600 1.,550 1,600 TOTAL PROGRAM COSTS - 58,093 49T165 63,105 94 CITY OF DIAMOND BAR DEPARTMENT: Parks & Recreation ESTIMATED EXPENDITURES DIVISION: Recreation FY 2016-17 PROS NAME Misc Special Events Easter Egg Hunt, Arbor Day, DS Day at the Fair, Veteran's Day PROG NUMBER GS309 190 1,449 FY 2014-15 FY 2015-16 FY 2015-16 FV 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42140 Facility Rental TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Community Services TOTAL CONTRACT SVCS. 9,661 9,661 9,900 1,178 1,178 1,000 2,550 2,550 4,350 189 189 190 1,449 1,449 1,875 363 363 460 59 59 60 464 464 495 2,106 2,106 2,200 - 18,019 18,019 20,530 10,600 10,600 10,950 - 10,600 10,600 10,950 2,075 2,075 2,375 200 200 100 - 2,275 2,275 2,475 5,675 5,675 5,900 - 5,675 5,675 5,900 TOTAL PROGRAM COSTS - 36,569 36,569 39,855 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-16 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 27,900 PERSONNEL SERVICES DEPARTMENT: Parks 8 Recreation DIVISION: Recreation FROG NAME Adult Excursions FROG NUMBER CS310 FY 2014-16 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 27,900 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits. 40080 Retirement 40083 Workers Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 30 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES CONTRACT SERVICES 45310 CS -Excursions TOTAL CONTRACT SVCS. TOTAL GENERAL FUND PROP A FUND nrzs 45M(CS-Excursions (Shuttles) TOTAL PROP A FUND 6,441 5,000 6,600 4,449 1,000 - 410 800 1,740 126 126 125 966 500 1,250 193 100 250 39 30 40 99 100 230 1,404 700 1,465 - 14,127 8,356 11,700 530 530 630 - 530 530 630 10,500 10,500 13,500 - - 10,500 10,500 13,500 25,157 19,386 25,830 4,700 8,700 10,000 4,700 8,700 10,000 DIVISION TOTAL - 29,857 28,086 35,830 M CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME Athletics Summary FY 2014-16 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 709,079 _____________________ _ PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Workers Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTALPERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools/Equip TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42126 Lights 42140 Rental/Lease Real Property 65,000 TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Contract Services TOTAL CONTRACT SVCS. 35,220 35,100 35,950 1,209 1,200 1,250 56,208 65,000 55,905 881 890 875 5,284 5,280 6,835 2,779 2,780 2,795 215 220 225 4,828 6,100 4,835 9,828 9,800 10,300 - 116,452 126,370 118,970 31,122 31,122 30,725 1,000 1,000 1,350 - 1,000 1,000 32,075 2,075 2,075 2,075 195 195 195 88,797 88,797 88,800 - 91,067 91,067 91,070 6,648 6,648 6,650 - 6,648 6,648 6,650 TOTAL PROGRAM S - 2 5,167 225,085 248,765 97 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2016-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE DEPARTMENT: Parks & Recreation DIVISION: Recreation PROS NAME Adult Sports PROS NUMBER CS321 FY 2014-15 FY 2015-16 FY 2016-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 40-720__--40,720 _____ 40,720 PERSONNEL SERVICES 40010 Salaries 7,547 7,500_ 7,700 40020 Over -Time Wages - - - 40030 Part -Time Salaries 25,126 25,000 23,125 40070 City Paid Benefits 189 190 - 190 40080 Retirement 1,132 1,130 1,470 40083 Worker's Comp Exp. 980 980 925 40084 Short/Long Term Disability 46 50 50 40085 Medicare 2,032 2,000 1,885 40090 Benefit Allotment 2,106 2,100 2,200 TOTAL PERSONNEL - 39,158 38,950 37,545 SUPPLIES 41200 Operating Supplies 3,487. 3,487 3,840 TOTALSUPPLIES - 3,487 3,487 3,840 OPERATING EXPENDITURES 42110 Printing 42126 Lights 42140 Rental/Lease Real Property 51,408 51,408 .51,410 TOTAL OPERATING EXP. - 51.,408 51,408 51,410 CONTRACT SERVICES 45300 CS - Contract Services TOTAL CONTRACT SVCS. 1,188 1,188 1,190 - 1,188 1,188 1,190 TOTAL PROGRAM COSTS - 95,241 95,033 93,985 4.1 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2016-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE _- ______________68,500 DEPARTMENT: Parks & Recreation DIVISION: Recreation PROD NAME Youth Sports PROS NUMBER C8322 FY 2014-15 FY 2015-16 FY 2016-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE _- ______________68,500 ___ 68,500 -___ 68,369 PERSONNEL SERVICES 40010 Salaries 27,673 27,600 28,250 40020 OverTimeWages 1,209 1,200 1,250 40030 Part -Time Salaries 31,082 40,000 32,780 40070 City Paid Benefits 692 700 685 40080 Retirement 4,152 4,150 5,365 40083 Worker's Comp. Exp. 1,799 1,800 1,870 40084 ShcrULong Term Disability 169 170 175 40085 Medicare 2,796 4,100 2,950 40090 Benefit Allotment 7,722 7,700 8,100 TOTAL PERSONNEL - 77,294 87420 81,425 SUPPLIES 41200 Operating Supplies 27,635 27,635 26,885 41300 Small Tools/Equip 11000 1,000 1,350 TOTAL SUPPLIES - 28,635 28,635 28,235 OPERATING EXPENDITURES 42110 Printing 2,075 2,075 2,075 42126 Lights 195 195 195 42140 Rental/Lease Real Property 37,389 37,389 37,390 TOTAL OPERATING EXP. - 39,659 39,659 39,660 CONTRACT SERVICES 45300 CS- Contract Services 5,460 5,460 5,460 TOTAL CONTRACT SVCS. - 5460 5,460 5,460 TOTAL PROGRAM COSTS - --f51,048 161,174 154,780 a CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 PROJECTED GENERAL FUND REVENUE _________________ PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -lime Salaries 40070 City Paid Benefits 40080 Retirement 40083 Workers Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 3,300 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42340 Education & Training 42410 Admissions- Youth Activities 870 TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS- Community Services TOTAL CONTRACT SVCS. TOTAL GENERAL FUND PROP A FUND nz-saso<sa1� CS -Excursions (Shuttles) TOTAL PROP A FUND DEPARTMENT: Parks & Recreation DIVISION: Recreation FROG NAME Fee Pmg. Summary FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed -_________________________ 24$028 23,843 18,700 24,184 864 870 500 _ 143,758 108,400 137,121 2,329 440 2,310 11,511 3,450 13,880 4,237 3,300 4,585 437 160 450 7,561 7,020 7,565 22,464 5,600 23,430 - 217,004 147,940 214,025 14,481 14,481 15,025 - 14,481 14,481 15,025 1,601 1,601 1,300 1,025 1,025 1,020 50,224 50,224 46,035 - 52,850 52,850 48,355 5,100 5,100 4,300 - 5,100 5,100 4,300 289,435 220,371 281,705 30,850 30,850 30,850 30,850 30,850 30,850 TOTAL PROGRAM COSTS 320,285 251,221 312,555 100 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME Day Camp FROG NUMBER CS 331 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED GENERAL FUND REVENUE 159,000 169,500 180,000 PERSONNEL SERVICES 40010 Salaries 10;219 10,200 10,364 40020 Over -Time Wages 864 870 500 40030 Part -Time Salaries 83,422 83,400 84,731 40070 City Paid Benefits 189 190 190 40080 Retirement 1,448 1,450 .1,865 40083 Workers Comp Exp. 2,696 2,700 2,750 40084 Short/Long Term Disability 59 60 60 40085 Medicare 6,522 6,520 6,615 40090 Benefit Allotment 2,106 2,100 2,200 TOTAL PERSONNEL - 107,525 107,490 109,275 SUPPLIES 41200 Operating Supplies 10,481 10,481 11,025 TOTAL SUPPLIES - 10,481 10,481 11,025 OPERATING EXPENDITURES 42110 Printing 1,101 1,101 800 42340 Education&Training 765 765 760 42410 Admissions -Youth Activities 49,724 49,724 45,535 TOTAL OPERATING EXP. - 51,590 51,590 47,095 CONTRACT SERVICES 45300 CS -Community Services 4,300 4,300 3,500 TOTAL CONTRACT SVCS. - 4,300 4,300 3,500 TOTAL GENERAL FUND 173,896 173,861 170,895 PROP A FUND 112-5350-usn CS-Excursions(Shuttles) 30,000 30,000 30,000 TOTAL PROP A FUND 30,000 30,000 30,000 TOTAL PROGRAM COSTS - 203,896 203,861 200,895 101 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 - DEPARTMENT: Community Svcs DIVISION: Recreation FROG NAME Tiny Tots FROG NUMBER GS332 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 84,800 84,800 63,028 PERSONNEL SERVICES 40010 Salaries 13,624 8,500 13,820 40020 OvervTime Wages - - - 40030 Part -Time SalarieS 60,336 25,000 52,390 40070 City Paid Benefits 2,140 250 2,120 40080 Retirement 10,063 2,000 12,015 40083 Worker's Camp. Exp. 1,541 600 1,835 40084 ShortlLong Term Disability 378 100 390 40085 Medicare 1,039 500 950 40090 Benefit Allotment 20,358 3,500 21,230 TOTAL PERSONNEL - 109,479 40,450 104,750 SUPPLIES 41200 Operating Supplies 4,000 4,000 4,000 TOTAL SUPPLIES - 4,000 4,000 4,000 OPERATINGEXPENDITURES 42110 Printing 500 500 500 42340 Education&Training 260 260 260 42410 Admissions -Youth Activities .500 500 500 TOTAL OPERATING EXP. - 1,260 1,260 1,260 CONTRACT SERVICES 45300 CS - Community Services 800 800 800 TOTAL CONTRACT SVCS. - 800 800 800 GENERAL FUND TOTAL 115,539 46,510 110,810 PROP A FUND nes D453ii CS -Excursions (Shuttles) 850 850 850 TOTAL PROP A FUND - 850 850. 850 TOTAL PROGRAM COSTS 116,389 47,360 111,660 102 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: .Parks & Recreation DIVISION: Recreation PROG NAME Vol Prog Summary FY 2014-15 FY 2015-16 FY 2015-16 FY2016-17 Actual Adjusted Projected Proposed PROJECTED GENERAL FUND REVENUE 6,670 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 100 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES 17,030 13,400 17,275 5,295 5,287 4;910 7,937 9,900 10,700 - 315 310 315 2,416 1,480 3,105 793 750 885 99 100 100 937 1,040 1,110 3,510 3,500 3,665 - 38,332 35,767 42,065 8,391 8,091 7;580 - 8,391 8,091 7,580 OPERATING EXPENDITURES n2s35o4sw CS- Community. Services 35,000 35,000 35,000 42110 Printing 2,750 2;750 2,750 42410 Admissions -Youth Activities 1,250 1,250 1;250 TOTAL OPERATING EXP. - 4,000 4,000 4,000 CONTRACT SERVICES 45300 CS -Community Services 10,650 10,650 11,973 45402 CS - Sheriffs Dept Special Events 660 619 660 TOTAL CONTRACT SVCS. - 11,310 11,269 12,633 TOTAL GENERAL FUND 62,033 59,127 66,278 PROP A FUND n2s35o4sw CS- Community. Services 35,000 35,000 35,000 IM350a5an CS -Excursions (Shuttles) 1,700 1,700 1,700 TOTAL PROP A FUND 36,700 36,700 36,700 T AL PR OSTS - 98,733 95,827 102,978 103 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 PROJECTED REVENUE PERSONNEL SERVICES' 40010 Salaries 40020 Over -Time Wages 40030 Part -Time. Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disaoility 40085 Medicare 40090 Benefit Allotment 20 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42410 Admissions. -Youth Activities TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Community Services TOTAL CONTRACT SVCS. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed 3,406 DEPARTMENT: Community Svcs DIVISION: Recreation PROG NAME - Volunteens PROG NAME CS341 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed 3,406 3,400 3,455 558 550 550 2,427 2,400 3,200 63 60 65 483 480 620 154 150 180 20 20 20 240 240 305 702 700 -735 - 8,053 8,000 91135- 1,236 1,236 300 - 1,236 1,236 300 2,500 2,500 2,500 2,500 2,500 2,500 TOTAL PROGRAM COSTS 11,789 11,736 11;930 104 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 PROJECTED REVENUE PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 600 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed 8,625 DEPARTMENT: Community Svcs DIVISION: Recreation FROG NAME DB 4 Youth FROG NUMBER CS342 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed 8,625 8,625 6,670 13,624 10,000 13,820 4,737 4,737 4,360 5,510 7,500 7,500 252 250 250 1,933 1,000 2,485 639 600 705 79 80 80 697 800 805 2,808 2,800 2,930 - 30,279 27,767 32,935 5,655 5,355 5,780 - 5,655 5,355 5,780 OPERATING EXPENDITURES 42110 Printing 2,750 2,750 2750 42410 Admissions -Youth Activities 1,250 1,250 1,250 TOTAL OPERATING EXP. - 4,000 4,000 4,000 CONTRACT SERVICES 45300 CS- Community Services 8,150 8,150 9,473 45402 CS - Sheriffs Dept Special Events 660 619 660 TOTAL CONTRACT SVCS. - 8,810 8,769 10,133 TOTAL GENERAL FUND EXP - 48,744 45,891 52,848 PROP A FUND 1-5-5310 CS -Excursions (Shuttles) 1,700 1,700 1,700 TOTAL PROP A FUND - 1,700 1,700 1,700 TOTAL PROGRAM COSTS - 50,444 47,591 54,548 105 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 TOTAL GENERAL FUND EXP 1,500 1,500 1,500 PROP A FUND 111e350-4530(CS- Community Services 35,000 35,000 35,000 TOTAL PROP A FUND 35,000 35,000 35,000 TOTAL PROGRAM COSTS - 36,500 36,500 36,500 106 DEPARTMENT: Community Svcs DIVISION: Recreation FROG NAME Youth At Risk PROG NUMBER CS343 TOTAL GENERAL FUND EXP 1,500 1,500 1,500 PROP A FUND 111e350-4530(CS- Community Services 35,000 35,000 35,000 TOTAL PROP A FUND 35,000 35,000 35,000 TOTAL PROGRAM COSTS - 36,500 36,500 36,500 106 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE ----------------------------------------------- - SUPPLIES 41200 Operating Supplies 1,500 1,500 1,500 TOTAL SUPPLIES - 1,500 1,500 1,500 TOTAL GENERAL FUND EXP 1,500 1,500 1,500 PROP A FUND 111e350-4530(CS- Community Services 35,000 35,000 35,000 TOTAL PROP A FUND 35,000 35,000 35,000 TOTAL PROGRAM COSTS - 36,500 36,500 36,500 106 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: Packs & Recreation DIVISION: Recreation FROG NAME Senior Frog Summ FY 2014-15 FY 2015-16 FY 2015-i6 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 44,427 44,427 52,680 ---------------------------------------------- PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Workers Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 170 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS CONTRACT SERVICES 45300 CS - Community Services 45310 CS - Excursions TOTAL CONTRACT SVCS. TOTAL GENERAL FUND CDBG FUND 40010-40090 Salaries/Benefits 41200 Supplles 44000 Professional Services TOTAL CDBG FUND PROP A FUND 112-5350.4531(CS-Excursion ISnuttle5j TOTAL PROP A FUND 28,327 28,000 30,800 845 600 - 6,575 6,575 7,780 708 700 750 4,250 4,250 5,850 850 850 1,160 173 170 190 411 410 1,050 7,905 7,900 8,800 - 50,044 49,455 56,380 9,000 9,000 9,100 - 9,000 9,000 9,100 200 - 200 450 28,698 28,698 28.,698 14,000 14,000 14,500 42,698 42,698 43,198 101,942 101,353 109,128 10,214. 10,214 10;214 2,200 2,200 2,200 4,200 4,200 4,200 16,614 16,614 16,614 17,000 17,000 16,000 - 17,000 17,000 16,000 TOTAL PROGRAM COSTS - 135,556 134,967 141,742 107 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME Contract Classes PROG NUMBER CS352 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PROJECTED REVENUE 270,500 270,500 275,000 PERSONNEL SERVICES 40010 Salaries 25,763 25,750 26,300 40020 OverTimeWages 1,000 1,000 1,000 40030 Part -Time Salaries 550 1,642 1,675 40070 City Paid Benefits 503 500 500 40080 Retirement 3,865 3,865 5,000 40083 Workers Comp. Exp. 789 790 870 40084 Short/Long Term Disability 157 150 160 40085 Medicare 511 515 525 40090 Benefit Allotment 5,616 5,600 8,100 TOTALPERSONNEL - 38,754 39,812 44,130 SUPPLIES 41200 Operating Supplies 1,100 1,100 1,600 TOTAL SUPPLIES - 1,100 1,100 1,600 OPERATING EXPENDITURES 42110 Printing 1,000 1,000 500 42140 Rental/Lease of Real Property 10,000 10,000 10,000 42315 Membership & Dues 580 580 580 42325 Meetings 160 160 160 TOTAL OPERATING EXP. - 11,740 11,740 11,240 CONTRACT SERVICES 45320 CS- Contract Classes 172,500 172,500 177,130 TOTAL CONTRACT SVCS. - 172,500 172,500 177,130 DIVISION TOTAL - 224,094 225,152 234,100 RQ:1 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 CONTRACT SERVICES 45221 CS - Engineering FY 2014-15 FY 2015-16 FY 2015-16 FY 201647 45222 CS - Traffic Actual Adjusted Projected Proposed PERSONNEL SERVICES CS - Plan Checking 12.,058 37,999 62,000 40010 Salaries 610,449 643,326 690,000 851,396 40020 Over -Time Wages 4,221 6,000 3,700 9,500 40030 Part Time Salaries - - - 168,803 40070 City Paid Benefits 7,859 9,881 8,700 12,323 40080 Retirement 107;535 104,361 101,350 156,644 40083 Worker's Camp. Grp. 12,811 14,786 15,500 24,570 40084 Short/Long Term Disability 3,162 4,034 3,825 5,028 40085 Medicare 9,092 9,951 10,100 25,401 40090 Benefit Allotment 98,269 97,918 110,176 137,119 TOTALPERSONNEL 853,398 890,257 943,351 1,390,784 SUPPLIES 41200 Operating Supplies 3,535 4,500 4,500 40,650 41250 Road Maint Supplies 42,697 74,965 74,995 65,000 41300 Small Tools & Equipment 5,466 23,661 23,661 18,500 TOTAL SUPPLIES 51,698 103,126 103,156 124,1.50 OPERATING EXPENDITURES 42110 Printing 5,691 8,000 8,000 8,000 42115 Advertising 973 4,000 4,000 4,000 42124 Technology 1,800 1,800 1,800 1,800 42125 Telephone 7,667 8,000 8,000 8,110 42126 ULlities 315,886 285,313 280,000 299,821 42130 Rental/Lease of Equip 3,601 8,400 9,000 6,200 42200 Equipment Maintenance 4,537 4,000 4,000 6,000 42210 Maint of Gmunds/Bldgs - - - 276,800 42310 Fuel 12,270 - - - 42315 Membership & Dues 1,843 2,500 2,500 2,500 42320 Publications 1,351 1,000 1,000 1,000 42325 Meetings 1,886 2,750 12,750 2,750 42330 Travel -Conferences 3,526 4,500 4,500 11,460 42335 Travel -Mileage & Auto Allow 3,373 3,500 3,500 3,500 42340 Education & Training 514 2,500 2,700 2,500 TOTAL OPERATING EXP. 364,918 336,263 331,750 634,441 PROFESSIONAL SERVICES 44000 Professional Services 1,693 6,500 6,500 1,500 44100 Commission Compensation - 1,980 3,000 3,000 3,000 44240 Prof Svcs -Environmental 64,626 242,979 242,000 288,000 44520 Prof Svcs -Engineering - 38,625 .76,461 76,461 65,000 TOTAL PROF SVCS 136,924 328,940 327,961 357,500 CONTRACT SERVICES 45221 CS - Engineering 128,336 - 348,968 348,968 220,000 45222 CS - Traffic 70,293 95,077 95,077 90,000 45223 CS - Plan Checking 12.,058 37,999 62,000 14,000 45224 CS - Soils 2,109 8,792 5,000 5,000 45226 CS - Surveying 1,325 5,000 2,500 5,000 45227 CS - Inspection 61,007 80,000 85,000 147,600 45300 CS - Park&Facility Maint 309,949 314,100 314,100 330,100 45500 CS- Public Works 1.,502 23,350 23,350 35,000 109 CITY OF DIAMOND BAR [DEPARTMENT. Public.Works ESTIMATED EXPENDITURES FY 2016-17 DIVISION: oRcawzAnorru: Sumrrtary OgjS510 to Sit It FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed CONTRACT SERVICES (con't) 45501 CS - Street Sweeping 128,909 136,000 136,000 190,000 45502 CS - Road Maintenance 186,680 276,886 276,886 250,000 45503 CS - Parkway Maint 23,793 24,700 24,700 26,173 45504 CS - Sidewalk lnsp&Repair 205,360 287,253 257,320 329,933 45506 CS - Striping&Signing 403 50,000 50,000 50,000 45507 CS- Traffic Signal Maint 188,757 224,800 224,800 230,000 45508 CS- Vegetation Control 98,879 110,000 - 120,000 45509 CS- Tree Maintenance 153,848 128,205 131,000 192,099 45510 CS - Tree Watering 13,631 23,300 23,300 17,836 45512 CS - Storm Drainage 20,680 20,000 20,000 15,000 45522 CS- Right of Way Maint 30,160 50,000 50,000 50,000 45530 CS- Industrial Waste 22,583 40,195 45,000 30,000 TOTAL CONTRACT SVCS. 1,660,262 2,284,625 2,175,001 2,347,741 CAPITAL OUTLAY 46250 Misc Equipment 2,287 - - 22,150 46410 Capital Improvements 67,500 67,500 25,000 2,287 67,500 67,500 47,150 DEPARTMENT TOTAL 3,069,487 4,010,711 3,948,719 4,901,766 110 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 264,768 285,265 297,000 310,752 40020 Over -Time Wages 9,110 2,000 1,200 2,000 40070 City Paid Benefits 3,011 3,622 3,300 3,659 40080 _ Retirement 45,464 49,201 45,000 57,313 40083 Workers Comp. Grp. 4,353 5,184 5,200 5,425 40084 Short/Long Term Disability 1,305 1,763 1,600 1,840 40085 Medicare 3,903 4,265 4,300 4,447 40090 Benefit Allotment 35,188 35,872 41,976 39,942 TOTALPERSONNEL 359,102 387,172 399,576 425,377 SUPPLIES 41200 Operating Supplies 3,535 4,500 4,500 7,550 41300 Small Tools & Equipment 500 500 500 TOTAL SUPPLIES 3,535 5,000 5,000 8,050 OPERATING EXPENDITURES 42110 Printing 15,691 8,000 8,000 8,000 42115 Advertising 973 4,000 4,000 4,000 42124 Technology 1,800 1,800 1,800 1,800 42126 Utilities 76,147 75,000 75,000 80,000 42315 Membership & Dues 668 1,000 1,000 1,000 42320 Publications 1,351 1,000 1,000 1,000 42325 Meetings 1,157 2,000 2,000 2,000 42330 Travel -Conferences 3,557 4,000 4,000 4,000 42335 Travel -Mileage & Auto AIIow 3,008 3,000 3,000 3,000 42340 Education & Training 514 1,500 1,700 1,500 TOTAL OPERATING EXP. 94,866 101,300 101,500 106,300 PROFESSIONAL SERVICES 44000 Professional Services 1,693 61500 6,500 1,500 44100 Commissioner Comp 1,980 3,000 3,000 3,000 44240 Prof Svcs -Environmental 94,626 242,979 242,000 288,000 TOTAL PROF SVCS 98,299 252,479 251,500 292,500 CONTRACT SERVICES 45221 CS - Engineering 52,854 109,776 109,776 - 45227 CS - Inspection 61,007 80,000 85,000 - 45530 CS- Industrial Waste 22,583 40,195 45,000 30,000 TOTAL CONTRACT SVCS, 136,444 229,971 239,776 30,000 DIVISION TOTAL 692,246 975,922 997,352 862,227 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY 2016-17 BUDGET $862,227 PERSONNEL SERVICES Personnel (40010-40093) Public Works Director Senior Civil Engineer Associate Engineers Assistant Engineer Administrative Coordinator Amount Budgeted: 425,377 0.75 FTE 0.40 FTE 0.50 FTE 0.35 FTE 0.70 FTE 2.70 FTE SUPPLIES Operating Supplies (41200) Amount Budgeted: 7,550 Misc. Office Supplies 4,500 Replacement Flags for Boulevards 2,500 Key Duplicator & key Blanks 550 Small Tools & Equipment (41300) Amount Budgeted: 500 Misc. Tools & Equipments 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 8,000 Plans, Specifications, Reports, Notices, and Flyers 8,000 NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 4,000 Educational/outreach programs) and mailings related to public works/traffic/parking/street sweeping activities 4,000 Technology (42124) Amount Budgeted: 1,800 Technology Allow - PW Director, Senior Civil Engineer 1,800 Utilities (42126) Amount Budgeted: 80,000 Traffic signals 80,000 Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE, MSA, TCSA. 1,000 Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines 1,000 112 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY 2016-17 Public Works and Traffic Engineering Workshops/Seminars 2,000 Travel -Conferences (42330) Amount Budgeted: NPDES Permit/Compliance due to 4,000 League of California Cities- Public Works including computer software. 86,000 Officers Institute Annual Conference, APWA Management Plan (WMP) Conference 4,000 137,000 T&T Commissioner Wkshops/Cont 35,000 Sewer Sys OverHowfWDR Permit Fee 12,000 NPDES Permit Fee 18,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director - Auto Allowance 3,000 Education & Training (42340) Amount Budgeted: 1,500 Trainings/Workshops 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 1,500 Minute Secretary 1,500 Commissioner Compensation (44100) 3,000 T&T Commission 3,000 Prof Svcs -Environmental (44240) Amount Budgeted: 288,000 NPDES Permit/Compliance due to increased enforcement/requirements, including computer software. 86,000 Lower San Gabriel River Watershed Management Plan (WMP) Implementation/Monitoring and Harbor Toxics cost share 137,000 Trash Amendment Compliance 35,000 Sewer Sys OverHowfWDR Permit Fee 12,000 NPDES Permit Fee 18,000 CONTRACT SERVICES CS- Engineering (45221) Amount Budgeted: - Moved to Engineering (5551) - - CS - Inspection (45227) Amount Budgeted: - Moved to Engineering (5551) - CS - Industrial Waste (45530) Amount Budgeted: 30,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcement. 30,000 113 CITY OF DIAMOND BAR (DEPARTMENT: Public Works ESTIMATED EXPENDITURES FY 2016-17 CS - Engineering _ 75,482 DIVfSIONr ORGANIZATION tE: Engmeermg :001 6551 220,000 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 95,077 Actual Adjusted Projected Proposed PERSONNEL SERVICES 62,000 14,000 45224 CS - Soils 40010 Salaries 117,990 110,519 149,000 131,069 40020 Over -lime Wages 1,490 1,500 1,000 1,500 40070 City Paid Benefits 1,473 1,888 1,600 1,931 40080 Retirement 24,171 17,898 20,350 24,614 40083 Worker's Comp. Exp, 2,255 2,570 3,100 2,590 40084 ShoNLong Term Disability 674 784 825 790 40085 Medicare 1,811 1,984 2,200 1,999 40090 Benefit Allotment 20,705 16,686 23,200 22,086 TOTALPERSONNEL 170,569 153,829 201,275 186,580 OPERATING EXPENDITURES 42315 Membership & Dues 1,175 1,500 1,500 1,500 42325 Meetings 729 750 750 750 42330 Travel -Conferences (31) 500 500 500 42335 Travel -Mileage & Auto Allow 365 500 500 500 42340 Education & Training 1,000 1,000 1,000 TOTAL OPERATING EXP. 2,238 4,250 4,250. 4,250 CONTRACT SERVICES 45221 CS - Engineering _ 75,482 239,192 239,192 220,000 45222 CS - Traffic 70,293 95,077 95,077 90,000 45223 CS - Plan Checking 12,058 37,999 62,000 14,000 45224 CS - Soils 2,109 8,792 5,000 5,000 45226 CS - Surveying 1,325 5,000 2,500 5,000 45227 CS - Inspection - 147,600 TOTAL CONTRACT SVCS. 161,267 386,060 403,769 481,600 DIVISION TOTAL 334,074 544,139 609,294 672,430 114 CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $672,430 PERSONNEL SERVICES Personnel (4001040093) Amount Budgeted: 186,580 Senior Civil Engineer 0.35 FTE Associate Engineers 0.50 FTE Assistant Engineer 0.65 FTE 1.50 FTE OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,500 APWA(Senior, Associate & Assist. Engineers) 1,500 ASCE(Senior, Associate & Assist. Engineers) Meetings (42325) Amount Budgeted: 750 Caltrans, MTA, LACDPW, SGVCOG, SCAG 750 Travel -Conferences (42330) Amount Budgeted: .500 APWA 500 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Misc 500 Education & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions 1,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 220,000 Contract Project/Program Management 120,000 57/60 Congestion Relief Strategy 40,000 As needed basis -non fee based projects (i.e., Sewer/Storm Drain M&O Deficiency Analysis) 60,000 CS- Traffic Engr(45222) Amount Budgeted: 90,000 Traffic Counts/Speed Surveys/Warrant Analysis/Traffic Impact Studies/Funding Compliance 45,000 Goods Movement/National Freight Highway Network 45,000 CS - Plan Checking (45223) Amount Budgeted: 14,000 grading, sewer, and storm drain plan checks, lot line adjustment, certificate of correction. 14,000 115 CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY 2016-17 Page 2 CS - Soils (45224) Amount Budgeted: 5,000 As needed basis 5,000 CS - Surveying (45226) Amount Budgeted: 5,000 Misc engineering easements and surveys 5,000 on an as needed basis CS - Inspection (45227) Amount Budgeted: 147,600 Grading, sewer, storm drains, and various development improvements. 16,400 Subdivsion Map Projects 131,200 116 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17oRGANIZTi.TION DEPAR7MENT. DIVlSIONE t Public Warks Road-Maintenancei 601 5554 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 227,691 247,542 244,000 250,702 40020 Over -Time Wages 1,621 2,500 1,500 2,500 40070 City Paid Benefits 3,375 4,371 3,800 4,390 40080 Retirement 37,900 37,262 36,000 45,625 40083 Worker's Comp. Exp. 6,203 7,032 7,200 6,903 40084 Short/Lang Term Disability 1,183 1,487 1,400 1.,464 40085 Medicare 3,378 3,702 3,600 3,648 40090 Benefit Allotment 42,376 45,360 45,000 47,280 TOTAL PERSONNEL 323,727 349,256 342,500 362,513 SUPPLIES 41250 Road Maintenance Supplies 42,697 74,965 74,995 65,000 41300 Small Tools & Equipment 5,466 23,161 23,161 18,000 TOTAL SUPPLIES 48,163 98,126 98,156 83,000 OPERATING EXPENDITURES 42130 Rental/Lease of Equip 2,251 7,000 7,000 4,000 42200 Equipment Maintenance 4,537 4,000 4,000 6,000 42310 Fuel 12,270 TOTAL OPERATING EXP. 19,058 11,000 11,000 10,000 Professional Services 44520 Prof Svcs - Engineering 38,625 76,461 76,461 65,000 38,625 76,461 76,461 65,000 CONTRACT SERVICES 45501 CS -Street Sweeping 128,909 136,000 136,000 190,000 45502 CS -Road Maintenance 186,680 276,886 - 276,886 250,000 45504 CS -Sidewalk map & Repair 205,360 287,253 257,320 329,933 45506 CS -Striping & Signing 403 50,000 50,000 50,000 45507 CS -Traffic Signal Maint 188,757 224,800 224,800 230,000 45508 CS- Vegetation Control 110,000 110,000 120,000 45512 CS -Storm Drainage 20,680 20,000 20,000 15,000 45522 CS -Right of Way Maint 30,160 50,000 50,000 50,000 TOTAL CONTRACT SVCS. 760,949 1,154,939 1,125,006 1234,933 CAPITAL OUTLAY 46410 Capital Improvements 67,500 67,500 - - 67,500 67,500 - DIVISION TOTAL 1,190,522 1,757,282 1,720,623 1,755,446 117 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY 2016-17 $1,755,446 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 362,513 Public Works Director 0.10 FTE Public Wks Maintenance Superintendent 1.00 FTE Senior Maintenance Worker 2.00 FTE Senior Civil Engineer 0.10 FTE 3.20 FTE SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted: 65,000 AC Cold Mix, Absorbents, Signs, Posts, 65,000 Cones, Paint, and Misc. Supplies. Street Sweeping Small Tools & Equipment (41300) Amount Budgeted: 18,000 Misc. Items (Grinding wheels, blades, shovels, etc.) 15,000 Equipment Replacement 3,000 OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 4,000 Generator, Spot Lights, Trucks, 4,000 Barricades, Traffic Control Cones/Signs, etc. Equipment Maintenance (42200) Amount Budgeted: 6,000 Grinder, Striper, Message Board, Speed Trailer, Generator, etc. 6,000 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 65,000 On-call Traffic Engineering Assistance/Support 65,000 CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 190,000 Street Sweeping 190,000 CS -Road Maintenance (45502) Amount Budgeted: 250,000 Roadway Pavement Maintenance 150,000 Park Parking Lot Maintenance 100,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 329,933 Accelerated Sidewalk R & R based on 279,933 a 3 -year inspection cycle Park Sidewalks 50.000 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY 2016-17 Paget CS -Striping & Signing (45506) Amount Budgeted: 50,000 Striping & Signing work 50,000 CS -Traffic Signal Maint (45507) Amount Budgeted: 230,000 Traffic Signal Maint 230,000 CS - Vegetation Control (45508) Amount Budgeted: 120,000 MCE Contract including freeway ramps and Caltrans ROW 120,000 CS -Storm Drainage (45512) Amount Budgeted: 15,000 Storm Patrol/Drainage Device Maint 15,000 CS -Right of Way Maint (45522) Amount Budgeted: 50,000 Right of Way Maint 50,000 CAPITAL OUTLAY Capital Improvements (46410) Amount Budgeted: - 119 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT: Public Works DIVISION: Parks &:Facility Malnt ORGANIZATION#:,0013556 FY 2014A5 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed PERSONNEL SERVICES Telephone .7,667 8,000 8,000 40010 Salaries 95,684 100,959 100,500 158,872 40020 Over -Time Wages 4,279 3,500 3,500 3,500 40030 Part -Time Salaries 144,541 172,000 145,000 168,803 40070 City Paid Benefits 1,523 1,737 1,650 2,342 40080 Retirement 16,168 17,816 16,000 29,093 40083 Worker's Comp, Exp. 6,929 8,140 7,600 9,651 40084 ShortlLong Term Disability 525 606 600 934 40085 Medicare 11,436 14,787 12,000 15,308 40090 Benefit Allotment 17,925 19,483 19,500 27,811 46250 TOTAL PERSONNEL 299,010 339,028 306,350 416,314 SUPPLIES Capital Improvements - - - 41200 Operating Supplies 34,415 34,000 34,000 33,100 TOTAL SUPPLIES 34,415 34,000 34,000 33,100 OPERATING EXPENDITURES 42125 Telephone .7,667 8,000 8,000 8,110 42126 Utilities 239,739 210,313 205,000 219,821 42130 Rentall-ease of Equipment 1,350 1,400 2,000 2,200 42210 Maint. of Grounds/Bldgs 165,387 149,942 149,000 276,800 42330 Travel -Conferences 6,960 TOTAL OPERATING EXP. 414,143 389,555 364,000 513,891 CONTRACT SERVICES 45300 CS -Park .&Facility Maint 309,949 314,100 314,100 330,100 TOTAL CONTRACT SVCS. 309,949 314,100 314,100 330,100 CAPITAL OUTLAY 46250 Misc Equipment 2,287 - - 22,150 46410 Capital Improvements - - - 25,000 DIVISION TOTAL 1;059,804 1,056,783 1,018,450 1,340,555 120 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5556) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $1,340,555 PERSONNEL SERVICES Personnel (40010-40093) Full Time Parks & Maintenance Superintendent Facilities Maintenance Supervisor Parks & Maintenance Inspector/Technician Senior Maintenance Worker Intermittent Part Time Facility Attendant I Facility Attendant II Maintenance Worker I Maintenance Worker II Over -Time Wages Amount Budgeted: 416,314 0.60 FTE 0.20 FTE 0.88 FTE 0.20 FTE 1.88 FTE 226,052 0.45 FTE 2.65 FTE 0.90 FTE 0.90 FTE 4.90 FTE 8,949 hours 186,762 Amount Budgeted: 3,500 SUPPLIES Operating Supplies (41200) Amount Budgeted: 33,100 - Heritage Community Ctr 6,000 Parks Supplies 17,500 Doggie Walk Bags Moved to 115 acct. - Park Uniforms for Staff 4,000 Park & Trails Signage 1,600 Replcmnt Thls/Chairs for Herit Comm Center/Pantera as needed 2,500 Youth at Risk - Trail Maint Supplies 1,500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 8,110 Heritage Park -- Pay Phone 1,010 Heritage Community Ctr -- Verizon & Alarm 2,050 Maplehill Pk-- Pay Phone 1,010 Pantera Pk -- Pay Phone 1,010 Peterson Pk -- Pay Phone 1,010 Reagan Pk -- Pay Phone 1,010 Sycamore Cyn -- Pay Phone 1,010 Utilities (42126) Amount Budgeted: 219,821 Diamond Canyon Park 7,320 Water 6,070 Electric 1,250 121 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-6666) BUDGET DISCUSSION FY 2016-17 Page 2 Utilities (42126) (con't) Paul Grow Park 7,990 Water 7,220 Electric (5% increase per SCE) 770 Heritage Park 7,420 Water 6,020 Electric 1,400 Heritage Community Ctr 20,515 Water - Included with Heritage Park 0 Electric 17,115 High Speed Internet -- Computer &. Phone 1,400 Gas 2,000 Lorbeer Lights 5,000 Electric 5,000 Maplehill Pk 19,361 Water 16,240 Electric 3,020 LA County Sewer Service Charge 101 Pantera Pk 55,972 Water 40,220 Electric _ _ - 15,700 LA County Sewer Service Charge 52 Peterson Pk 27,346 Water 21,220 Electric 6,100 LA County Sewer Service Charge 26 Reagan Pk 9,806 Water 6,070 Electric 3,635 LA County Sewer Service Charge 101 Starshine Pk 6,820 Water 5,720 Electric 1,100 Summitridge 33,970 Water 33,970 Electric - Included w/DBC 0 Sycamore Cyn Pk & Trail Mesa/Trailhead 14,211 Water - 8,120 Electric 6,050 LA County Street Light Assessment 41 Washington Park 4,090 Water 3,000 Electric 1,090 122 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5556) BUDGET DISCUSSION FY 2016-17 Rental/Lease of Equipment (42130) Amount Budgeted; 2,200 Rental equip to repair Trails 1,000 Portable Restrooms at Summit Ridge Park 1,000 Drinking Water Service at Parks Office 200 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 276,800 Diamond Canyon Park Fire Ant Eradication 500 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,500 Paul Grow Park Fire Ant Eradication 800 Install Fertigation System 5,000 Replace Drinking Fountain by RR Bldg with ADA Model 3,400 Renovate Turf of Athletic Field 10,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Heritage Park Fire Ant Eradication 500 Replace Drinking Fountain by Ball Field wl Pet Friendly Model 8,200 Replace Drinking Fountain near Bronco w/ Pet Friendly Model 6,000 Repair Play Equipment 7,400 Renovate Turf of Athletic Field 5,000 Replace Two Metal Storage Boxes adjacent to Ball Field 5,000 Replace metal benches throughout park 9,000 Replace metal bicycle rack 500 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Heritage Community Ctr Building Maintenance Contract 5,800 Annual Preventative Roof Maintenance 2,000 Carpet Cleaning 1,600 Interior Plant Service 1,700 Security Alarm Monitoring 840 HVAC Equipment Service (Bear State) 1,000 HVAC Controls Service (Johnson) 750 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Lorbeer Football/Soccer Field/Track/Slope Replacement sod as -needed 10,000 Fire Ant Eradication 800 Replace four metal benches adjacent to field 2,000 Misc Maint-Irrigtn, Ltg, Else, Pest Ctrl, etc 2000 Maplehill Pk Fire Ant Eradication 500 Replace Tennis Court Wind Screen 6,000 Repair Play Equipment 7,300 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 123 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5556) BUDGET DISCUSSION FY 2016-17 Page 4 Maint. of Grounds/Bldgs (42210) (con't) Pantera Pk Building Maintenance Contract - 3,050 HVAC Equipment Service (Bear State) 360 Fire Ant Eradication 800 Remove Berm Build-up between infield & outfield 14;590 Annual Preventative Roof Maintenance 2,000 _ Install Fertigation System 5,000 Resurface 6 Key Areas of Basketball Courts/Repair as -needed 2,500 Sand/Paint Parking Lot Light Poles 12,000 Replace 10 picnic tables 8,000 Carpet Cleaning 1,600 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 4,000 Dog Park Replace 1 Drinking Fountain (Large Dog Park) Pet Friendly Mode 6,000 Add Mulch/Appy AntiBacterial Spray to Mulch 4,000 Peterson Pk Weed Removal / Fire Break 3,000 Fire Ant Eradication 800 Remove Berm Build-up between infield & outfield 13,110 Install Fertigation System 5,000 Replace Locks & Lock Hardware 1,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Mise Maint-Inigtn, Ltg, Elec, Pest Ctrl, etc 4,000 Reagan Pk Fire Ant Eradication 500 Play Equipment Repairs 11,500 Replace Locks & Lock Hardware 1,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,500 Starshine Pk Fire Ant Eradication 500 Replace Picnic Table, Benches, Trash Recept. 4.,500 Misc Maint-Irrigtq Ltg, Elec, Pest Ctrl, etc 1,500 Summitridge Park/DBC Fire Ant Eradication 800 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Sycamore Cyn Park & Trail/Trailhead Cleaning of Creek Area 3,000 Fire. Ant Eradication 800 Sump Pump Maintenance 10,000 Ground Squirrel Control 2,600 Remove Berm Build-up between infield & outfield 3,400 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Weed Removal/Fire Breaks 11,550 Add Wood Chips to Tot Lot 3,000 Windscreen 3,000 Office Floor Service 1,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 124 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001.5556) BUDGET DISCUSSION FY 2016-17 Page 5 Maim. of Grounds/Bldgs (42210) (coni) Washington Park Fire Ant Eradication 250 Misc Maint-Irrigm, Ltg, Elec, Pest Ctrl, etc 1,500 Travel -Conferences (42330) Amount Budgeted: 6,960 CPRS Conf. in Sacramento 2/28-3/3117 (2 staff/2 Commissioners) 6,500 National Playground Safety Institute -- Cerritos -- 10/11 - 10/13/16 460 CONTRACT SERVICES 199,602 CS -Community Svcs (45300) Amount Budgeted: 330,100 Landscape Maintenance Contract 44,516 ValleyCrest Contract (1.34% CPI) 112,728 Paul Grow Park 20,850 Heritage Park 13,970 Maplehill Park 16,273 Ronald Reagan Park 24,404 Starshlne Park 8,481 Sycamore Canyon Park 16,285 Trail Head/Trail at Sycamore Canyon Park 12,465 ValleyCrest Contract (1.34% CPI) 199,602 Pantera Park 100,662 Peterson Park 44,516 Lorbeer Football Field 49,560 Summit Ridge Park (incl. w/Diamond Bar Center) Dog Park 4,864 Excel Contract (No CPI) 15,770 Washington Park 3,900 Diamond Canyon Park 11,870 Restroom/Concession Bldg Roof Inspections -- All Parks 2,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 22,150 Replacement Signs & Permit Holders at all Parks 22,150 Capital Improvements (46410) 25,000 Repair Chain Link Fencing throughout Parks System 25,000 125 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 DEPARTMENT. DIVtSION ORGANIZATION N1 Public Works Landscape Malet - 0:01-5558 ' FY 2014-15 FY 2015-16 FY 2015-16 FY 201 6-1 7 Actual Adjusted Projected Proposed CONTRACT SERVICES 45500 CS - Public Works 1,502 23,350 23,350 35,000 45503 CS - Parkway Maint 23,793 24,700 24,700 26,173 45508 CS - Vegetation Control 98,879 - - - 45509 CS- Tree Maintenance 153,848 128,205 131,000 192,099 45510 CS - Tree Watering 13,631 23,300 23,300 17,836 TOTAL CONTRACT SVCS. 291,653 199,555 202,350 271,108 DIVISION TOTAL 291,653 199,555 202,350 271,108 126 CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET 8271,108 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 35,000 Trails Maint - Youth at Risk Pgm 35,000 (Funded with Prop. A Safe Parks Act At -Risk Funds) CS - Parkway Maint (45503) Amount Budgeted: 26,173 SVS Contract 26,173 CS - Vegetation Control (45508) Amount Budgeted: - Moved to 5554 - CS - Tree Maintenance (45509) Amount Budgeted: 192,099 WCA Contract Tree Maintenance - 5 year cycle 104,751 Area 5 -- 2,509 trees @ 41.75/tree Service Requests and As Needed Work 7,574 Remove & Replace trees on Morning Canyon Rd 3,966 Emergency Call Out 3,200 Arborist Inspections 11,100 Tree Planting 11,733 Tree/Stump Removals/Replacements for Sidewalk Repairs and 48,200 Pro -Active Risk Management Annual Supply of Tree Stakes & Ties 1,050 Bee Hive Removals from City Trees 525 CS -Tree Watering (45510) Amount Budgeted: 17,836 WCA Contract 17,836 127 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2016-17 Transfer Out -Park Dev Fund - DEPARTMENT plYl$IONi 0R0ANi2AnON4: Transfers G4 Tf8R8fers-Opt a9t-9915 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 - Actual Adjusted Projected Proposed OPERATING TRANSFERS OUT 131,193 113,453 49139 Transfer Out-LLAD#39 49011 Transfer Out -Com Orgnztn Fd 11,700 15,000 15,000 15,000 49012 Transfer Out -Law Enforce Func 250,000 366,072 275,000 - 49015 Transfer Out - Gen Plan 250,000 - 240,000 - 49018 Transfer Out -IS Replcmt Fund - - 200,000 100,000 49020 Transfer Out -OPER Fund 596,261 - - - 49116 Transfer Out -Traffic Mit 251,767 - 300,000 - 49118 Transfer Out -AB2766 Fund 28,526 - - - 49124 Transfer Out - Park Dev Fund 250,000 215,400 180,769 - 49250 Transfer Out -CIP - - - 443,565 49370 Transfer Out -Debt Service Fd 49 846,6,141 857 856,906 860,606 49510 Transfer Out -Self Ins Fund 198,935 311,409 409,300 436,216 49520 Transfer Out - Vehicle Replace 400,000 - 49530 Transfer Out -Equip Replcmt 315,000 155,000 255,000 147,400. 49540 Transfer Out -Bldg Maint 250,000 200,000 3,649,838 1,920,022 2,931,975 2,002,787 USES OF FUND BALANCE RESERVES 49124 Transfer Out -Park Dev Fund - - 453,845 49135 Transfer Out -PEG Fees Fund 20,397 - - - 49138 Transfer Out-LLAD#38 33,679 204,154 131,193 113,453 49139 Transfer Out-LLAD#39 83,076 3,546 - - 49141 Transfer Out-LLAD 441 80,659 99,248 43,400 83,094 49250 Transfer Out-CIP Fund 477,787 2,900,333 1,315,533 1,150,099 695,598 3,207,281 1,943,971 1,346,646 TOTAL 4,345,436 5,127,303 4,875,946 3,349,433 CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY 2016-17 TOTAL BUDGET $3,349,433 OPERATING TRANSFERS OUT Transfer Out -Com Orgnztn Fd (49011) Amount Budgeted: 15,000 Annual Allocation 15,000 Transfer Out - Law Enforcement Fund (49012) Amount Budgeted: - Budget Savings - Transfer Out - Technology Reserve Fund (49018) 100,000 Annual funding 100,000 Transfer Out-CIP Fund (Sale of Prop A Funds) Amount Budgeted: 443,565 24316 Arterial Street Rehab & Drainage Improvement 135,000 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) 166,825 24716 Copley/Golden Springs Drive Intersection Modification 141,740 Transfer Out -Debt Service Fund (49370) Amount Budgeted: 860,606 Bond Principal Payments 400,000 Interest Expense 455,906 Banking Charges 3,500 Accounting &Auditing Fees 1,200 Transfer Out -Self Ins Fund (49510) Amount Budgeted: 436,216 Insurance Premiums 436,216 Transfer Out -Equip Replacement (49630) Amount Budgeted: 147,400 Computer Purchases 147,400 USES OF FUND BALANCE RESERVE Transfer Out - LLAD #38 (49138) Amount Budgeted: 113,453 To Cover Fd Deficit 113,453 Transfer Out - LLAD #39 (49139) Amount Budgeted: - To Cover Fd Deficit - Transfer Out - LLAD #41(49141) 83,094 To Cover Fd Deficit 83,094 Transfer OutCIP Fund (Use of Reserves) Amount Budgeted: 1,150,099 24414 Morning Canyon Parkway Improvements 318,099 26016 Groundwater Drainage Improvements 225,000 26416 DBB/Grand Ave. Clock 52,000 26516 City Entry Monuments (GSD/Calbourne & DBB/Temple) 120,000 Diamond Bar Blvd Streetscape- Design 300,000 Washington Street Enhancement 110,000 25817 DBC Restroom Lighting Remodel 25,000 129 CITY OF DIAMOND BAR FUND TYPE General F.di SPECIAL FUNDS BUDGET FUNGTIQN I'. Com Org support :. FY 2016-17 FUNDk.'.'. ...aysl'.:...;.,.. COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance - - - - 39001 Transfer -in General Fund 11,700 15,000 15,000 15,000 TOTAL 11,700 15,000 15,000 15,000 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 11,700 15,000 15,000 15,000 11,700 15,000 15,000 15,000 TOTAL 11,700 15,000 15,000 15,OOC 130 CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND (011) FY 2016-17 TOTAL RESOURCE BUDGET $15,000 ESTIMATED RESOURCES Transfer -in General Fund (39001) Amount Budgeted: 15,000 15,000 TOTAL EXPENDITURE BUDGET $15,000 OPERATING EXPENDITURES Contributions - Com Groups (42355) Amount Budgeted: 15,000 15,000 131 CITY OF DIAMOND BAR FUND TYPE: General Fulrt SPECIAL FUNDS BUDGET FUNCTION Public Safety FY 2016.17 FUND 111: i- > 012;:- LAW ENFORCEMENT RESERVE FUND FUND DESCRIPTION: This fund was established in FY12-13 to incorporate a method to fund future increases in the Sheriffs Department contract and the Liability Trust Fund. The primary revenue source in this fund is from annual savings realized in the law enforcement budget in the General Fund. TRANSFERS OUT 9915-49001 Transfer Out -General Fund 200,000 375,835 275,000 200,000 375,835 - 275,000 FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 923,553 921,290 1,206,053 938,553 Total Fund Balance Res. 923,553 921,290 1,206,053 938,553 TOTAL 1,123,553 1,297,125 1,206,053 1,213,553 132 FY 2014A 5 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance 865,762 923,553 923,553 1,206,053 36100 Investment Earnings 7,791 7,500 7,500 7,500 39001 Transfer In - General Fund 250,000 366,072 275,000 TOTAL 1,123.553 1,297,125 1,206,053 1,213,553 TRANSFERS OUT 9915-49001 Transfer Out -General Fund 200,000 375,835 275,000 200,000 375,835 - 275,000 FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 923,553 921,290 1,206,053 938,553 Total Fund Balance Res. 923,553 921,290 1,206,053 938,553 TOTAL 1,123,553 1,297,125 1,206,053 1,213,553 132 CITY OF DIAMOND BAR LAW ENFORCEMENT FUND FY 2016-17 TOTAL RESOURCE BUDGET $1,213,553 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 1,206,053 Estimated Based on Projections 1,206,053 Investment Income (36100) 7,500 Investment Income 7,500 Transfer In - General Fund (39001) Savings Realized in Law Enforcement Budget TOTAL EXPENDITURE BUDGET $275,000 TRANSFERS OUT Transfer Out - General Fund (991549001) Amount Budgeted: 275,000 Transfer Out - General Fund 275,000 FUND BALANCE RESERVES Unrestricted Fund Balance (25500) Amount Budgeted: 938,553 Based on Budget -Unrestricted 938,553 133 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 GENERAL PLAN UPDATE FUND FUND DESCRIPTION: This fundwas created in FY14-15 to establish an allocation of resources needed to fund the preparation of a comprehensive update to the City's General Plan PROFESSIONAL SERVICES 5210-44220 PS- Planning General Plan FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Unrestricted Fund Balance 500,000 754,601 754,601 1,000,601 36100 Investment Earnings 4,601 6,000 6,000 8,000 39001 Transfer In - General Fund 250,000 640,601 240,000 509,710 TOTAL 754,601 760,601 1,000,601 1,008,601 PROFESSIONAL SERVICES 5210-44220 PS- Planning General Plan 120,000 498,891 - 120,000 - 496,891 FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 754,601 640,601 1,000,601 509,710 Total Fund Balance Res. 754,601 640,601 1,000,601 509,710 TOTAL 754,601 640,601 1,000,601 509,710 134 CITY OF DIAMOND BAR GENERAL PLAN UPDATE FUND FY 2016-17 TOTAL RESOURCE BUDGET $1,008,601 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 1,000,601 Estimated Based on Projections 1,000,601 Investment Income (36100) 8,000 Investment Income 8,000 TRANSFERSIN Transfer In - General Fund (39001) TOTAL EXPENDITURE BUDGET 498,891 PROFESSIONAL SERVICES Planning -General Plan Amount Budgeted: 498,891 498,891 Comprehensive General Plan Update: Task 1: Project Initiation; formation of GPAC Task 2: Public Outreach; Community Workshop #1; Issue Identification and Key Strategies; GPAC Meeting #1 Task 3: Existing Conditions, Trends and Opportunities Assessment; PC/CC Study Session Task 4: Formulation of Alternatives; Community Workshop #2; GPAC Meeting; PC/CC Study Session Task 5: Preliminary Preferred Plan; GPAC Meeting; PC/CC Study Session FUND BALANCE RESERVES Unrestricted Fund Balance (25500) Amount Budgeted: 509,710 Based on Budget -Unrestricted 509,710 135 CITY OF DIAMOND BAR FUND TYPE: Genera[Fund SPECIAL FUNDS BUDGET FUNCTION: Technology Resei4 FY 2016-17 FUND #: -: 010 TECHNOLOGY RESERVE FUND FUND DESCRIPTION: This fund was created in FY16-17 to establish an allocation of resources needed to fund the future replacement of a variety of hardware and software platforms throughout the City. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance - - - 200,000 36100 Investment Earnings - - - 2,000 39001 Transfer In - General Fund 200,000 100,000 TOTAL 200,000 302,000 TRANSFERS OUT 9915-49001 Transfer Out - General Fund FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 200,000 302,000 Total Fund Balance Res. - 200,000 302,000 TOTAL 200,000 302,000 136 CITY OF DIAMOND BAR Technology Reserve Fund FY 2016-17 TOTAL RESOURCE BUDGET $302,000 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 200,000 Estimated Based on Projections 200,000 Investment Income (36100) 2,000 Investment Income 2,000 TRANSFERS IN 100,000 Transfer In -General Fund (39001) 100,000 TOTAL EXPENDITURE BUDGET PROFESSIONAL SERVICES Professional Services (409044000) Amount Budgeted: - FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 302,000 Based on Budget - Restricted 302,000 137 CITY OF DIAMOND BAR FUNDTYPE: General Fund SPECIAL FUNDS BUDGET FUNCTION; OPEB Reserve_. FY 2016-17 OTHER POST EMPLOYMENT BENEFITS (OPEB) RESERVE FUND FUND DESCRIPTION: This fund was created in FY14-15 to establish an allocation of resources needed to fund the Other Post Employment Benefits (OPEB) undfunded liability. TRANSFERS OUT 991549001 Transfer Out - General Fund FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 596,261 602,161 602,161 608,161 Total Fund Balance Res. 596,261 602,161 602,161 608,161 TOTAL 596,261 602,161 602,161 - 608,161 138 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance - 596,261 596,261 602,161 36100 Investment Earnings - 5,900 5,900 6,000 39001 Transfer In - General Fund 596,261 TOTAL 596,261 602,161 602,161 608,161 TRANSFERS OUT 991549001 Transfer Out - General Fund FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 596,261 602,161 602,161 608,161 Total Fund Balance Res. 596,261 602,161 602,161 608,161 TOTAL 596,261 602,161 602,161 - 608,161 138 CITY OF DIAMOND BAR Other Post Employment Benefits (OPEB) Reserve FY 2016-17 TOTAL RESOURCE BUDGET $608,161 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 602,161 Estimated Based on Projections 602,161 Investment Income (36100) 6,000 Investment Income 6,000 Transfer In - General Fund (39001) TOTAL EXPENDITURE BUDGET PROFESSIONAL SERVICES Professional Services (4090-44000) Amount Budgeted: - FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 608,161 Based on Budget - Restricted 608,161 139 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 MEASURE R FUND FUND DESCRIPTION: The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit. TOTAL 1,526,160 1,358,647 1,362,119 1,383,122 140 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve 903,259 717,619 717,619 731,745 31325 Measure R Revenue 617,347 635,528 639,000 645,877 36100 Investment Earnings 5,554 5,500. 5,500 5,500 TOTAL 1,526,160 1,358,647 1,362,119 1,383,122 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 808,541 1,343,446 630,374 22,005 9915-49250 Transfer to CIP Fund- Carryover 700,816 Total Capital Outlay 808,541 1,343,446 630,374 722,821 FUND BALANCE RESERVES 25500 Reserve 717,619 15,201 731,745 660,301 -Total Fund Balance Res. 717,619 15,201 731,745 660,301 TOTAL 1,526,160 1,358,647 1,362,119 1,383,122 140 CITY OF DIAMOND BAR MEASURE R FUND (110) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET 81,383,122 ESTIMATED RESOURCES Fund Balance Reserve (25500) Based on Projections Amount Budgeted: 731,745 731.745 Measure R Revenue (31325) Amount Budgeted: 645,877 Measure R based on MTA estimate 645,877 Interest Revenue (36100) Amount Budgeted: 5,500 Interest Revenue 5,500 TOTAL EXPENDITURE BUDGET $722,821 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 22,005 01417 Residential & Collector Street Rehab Area 5 - Design 22,005 Transfer to CIP Fund - Carryovers (9915-49250) 01416 Residential & Collector Street Rehab Area 4 700,816 700,816 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 660,301 141 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 GAS TAX.FUND FUND DESCRIPTION: FUNDTYPE: Special Revenue FUNCTION: Street MaintlConst: FUND #: 119? The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be usedto assist in the funding of the City's Capital Improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with Gax Tax funds. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES Transfer to General Fund 1,041,063 1,000,000 1,000,000 25500 Approp Fund Balance 900,470 774,587 774,587 403,612 31705 Gax Tax -2105 330,517 343,298 343,298 353,929 31710 Gas Tax -2106 199,839 172,165 172,165 177,556 31720 Gas Tax -2107 423,000 476,178 476,178 491,487 31730 Gas Tax -2107.5 7,500 7,500 7,500 7,500 31731 HUTA - Prop 42 Replcmnt 564,865 264,263 264,263 133,6E 36100 Interest Revenue 7,769 5,500 5,500 5,50, TOTAL 2,433,960 2,043,491 2,043,491 1-,573,242 TRANSFERS OUT 9915-49001 Transfer to General Fund 1,041,063 1,000,000 1,000,000 982,202 9915-49250 Transfer to CIP Fund 618,310 1,230,919 639,879 - 9915-49250 Transfer to CIP Fund - Carryovers 591,040 Total Transfers Out 1,659,373 2,230,919 1,639,879 1,573,242 FUND BALANCE RESERVES 25500 Reserve 774,587 (187,428) 403,612 Total Fund Balance Res. 774,587 (187,428) 403,612 - TOTAL 2,433,960 2,043,491 2,043,491 1,573,242 142 CITY OF DIAMOND BAR GAS TAX FUND (111) FY 2016-17 TOTAL RESOURCE BUDGET $1,573,242 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 403,612 Estimated Based on Budget & Projections 403,612 Gas Tax Revenue 1,164,130 Gax Tax - 2105 (31705) Amount Budgeted: 353,929 Gas Tax - 2106 (31710) Amount Budgeted: 177,556 Gas Tax - 2107 (31720) Amount Budgeted: 491,487 Gas Tax -2107.5 (31730) Amount Budgeted: 7,500 HUTA - Prop 42 Replacement Amount Budgeted: 133,658 Interest Revenue Amount Budgeted: 5,500 Interest Revenue 5,500 TOTAL EXPENDITURE BUDGET $1,573,242 TRANSFERS -OUT Transfer to General Fund (9915-49001) Amount Budgeted: 982,202 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage limited to amt available 902,202 Utilities (001-5510-42126) 80,000 Transfer Out - CIP (9915-49250) Amount Budgeted: - None - Transfer Out - CIP Carryovers (9915-49250) 591,040 01416 Residential & Collector Street Rehab Area 4 540,040 26516 City Entry Monuments (GSD/Calbourne & DBB/Temple) 51,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 143 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016.17 PROPOSITION A FUND FUND DESCRIPTION: . UND TYPE' Special Revenue ,UNCTION: Putilio'£ransportn;: FUND# 12 The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. PERSONNEL SERVICES 5553-40010 Salaries 39,615 FY 2014-16 FY 2015-16 FY 2016-16 FY 2016-17 - 1,500 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 1,000 1,634 555340080 Retirement Benefits 12,845 25500 Approp Fund Balance 302,472 402,597 402,597 968,447 31310 Transportation Tax 992,127 1,021,564 1,025,000 1,038,288 34850 Transit Subsidy Prgrm Rev 864,919 1,075,000 1,000,000 1,075,000 36100 Interest Revenue 3,362 6,500 6,000 6,000 62,900 TOTAL 2,262,880 2,505,661 2,433,597 3,087,735 PERSONNEL SERVICES 5553-40010 Salaries 39,615 85,894 75,000 87,953 5553-40020 Over -Time Wages - 1,500 500 1,500 5553-40070 City Paid Benefits 619 1,851 1,000 1,634 555340080 Retirement Benefits 12,845 15,344 14,600 16,503 5553AO083 Workers Comp Expense 346 736 970 747 5553-40084 Short/Long Term Disability 221 522 430 530 5553-40085 Medicare Expense 581 1,313 1,100 1,332 5553AO090 Cafeteria Benefits 8,673 18,270 13,500 19;050 2,433,597 62,900 125,230 107,100 129,249 OPERATING SUPPLIES 555341200 Supplies 1,415 1,200 1,200 1.,200 1,415 1,200 1,200 1,200 OPERATING EXPENDITURES 5553-42128 Bank Charges 14,136 15,000 13,000 15,000 5553-42205 Computer Maintenance 995 1,600 1,600 2,100 5553-42315 Membership &.Dues 16,920 17,000 17,000 18,860 5553-42395 Misc Exp 100 32,051 33,700 31,600 35,960 CONTRACT SERVICES 535045310 CS -Excursions 80,964 76,650 60,000 81,250 5553-45402 CSSheriff/SpG Evts 423 - - - 5553-45533 Transit Subsidy Program 250,344 268,750 250,000 268,750 5553-45535 Transit Subsidy -Fares 982,186 1,075,000 1,000,000 1,075,000 1,313,917 1,420,400 1,310,000 1,425,000 CAPITAL OUTLAY 5553-46230 Computer Equip -Hardware - 14,500 14,500 14,500 5553-46235 Computer Equip -Software 750 750 750 - 15,250 15;250 15,250 MISC EXPENDITURES 4090-07230 Sale of Prop A Fps 450,000 500,000 450,000 - - 600,000 TRANSFERS OUT _ 991549250 Transfer Out -CIP Fund - 595,000 - 130,000 9915-49250 Transfer Out- GIP Fund Carryover 630,155 - 595,000 - 760,155 FUND BALANCE RESERVES 25500 Reserve 402,597 314,881 968,447 120,921 402,597 314,881 968,447 120,921 TOTAL 2,262,880 2,505,661 2,433,597 3,087,735 144 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $3,087,735 0.05 FT 0.40 FT 0.75 FT ESTIMATED RESOURCES FT Hardware Maintenance: Approp Fund Balance Amount Budgeted: Zebra printer - annual support & maint 968,447 Estimated Based on Projections 18,860 968,447 18,860 Transportation Tax (31310) Amount Budgeted: 1,038,288 Based on MTA Estimates 1,038,288 Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 1,075,000 Cost of Fares 1,075,000 Interest Revenue Amount Budgeted: 6,000 Based on Sympro Estimate 6,000 TOTAL EXPENDITURE BUDGET $2,966,814 PERSONNEL SERVICES Finance Director Desktop Support Tech Sr Office Specialist Accounting Technician Administrative Coordinator Amount Budgeted: 129,249 0.05 FT 0.05 FT 0.40 FT 0.75 FT 0.05 FT 1.30 FT 129,249 OPERATING SUPPLIES Supplies (5553-41200) Amount Budgeted: 1,200 Diamond Ride - ID Cards 500 Tap Card Stock 200 Zebra Printer supplies for Diamond Ride 500 OPERATING EXPENDITURES Banking Charges (42128) Amount Budgeted: 15,000 Credit Card Charges (online transactions) 15,000 Computer Maintenance (5553-42205) Amount Budgeted: 2,100 Software Maintenance: Diamond Ride Assurel D - Annual Support 1,200 Synercard Annual Renewal (Diamond Ride) 400 Hardware Maintenance: Diamond Ride Zebra printer - annual support & maint 500 Membership & Dues (5553-42315) Amount Budgeted: 18,860 SGVCOG 18,860 145 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY 2016-17 Page 2 CONTRACT SERVICES CS - Excursions (5350-45310) Amount Budgeted: 81,250 Tiny Tots 850 Seniors 16,000 Day Camp 30,000 Adult Excursions 10,000 Concerts in the Park / Movies - Shuttles 11,000 City Birthday Party - Shuttles 3,600 4th of July - Shuttles 6,500 Winter Snow Fest - Shuttle 1,600 DB4Youth 1,700 Transit Subsidy Program (555345533) Amount Budgeted: 268,750 Transit Subsidy for DB Residents 268,750 Transit Subsidy -Fares (5553-45535) Amount Budgeted: 1,075,000 Transit System Fares 1,075,000 CAPITAL OUTLAY Computer Equip - Hardware (5553-46230) Amount Budgeted: 14,500 Diamond Ride Zebra Printer 2,000 Diamond Ride HW Enhancements 12,500 Computer Equip -Software (5553-46235) Amount Budgeted: 750 GIS Upgrade - For Pavement Mgmnt, Signals, etc. 750 MISC EXPENDITURES Sale of Prop A Funds (4090-47230) Amount Budgeted: 600,000 Sale of Prop A 600,000 TRANSFER OUT Transfer Out - CIP Fund (9915-49250) Amount Budgeted: 130,000 Battery Back Up System - 20 Units 130,000 Transfer Out- CIP Fund Carryovers (9915-49250) Amount Budgeted: 630,155 24914 Traffic Signal Infrastructure Upgrades-YR1 365,000 26316 Median Modification (DBB/Maple Hill) 50,000 24516 Traffic Signal Infrastructure Upgrades-YR1 Design 35,155 24616 Adaptive Traffic Control System 180,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 120,921 146 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 PROPOSITION C FUND FUND DESCRIPTION: The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these Funds, the City must submit the project to the County for prior approval. _ FY 2014-15 FY 2015.16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 1,084,341 404,804 404,804 588,129 31320 Transportation Tax 825,931 847,360 850,000 861,232 36100 Interest Revenue 8,642 6,000 6,000 5,700 TOTAL 1,898,914 1,258,164 1,260,804 1,455,061 PERSONNEL SERVICES 5553-40010 Salaries 134,028 136,980 50,000 141,920 5553-40070 City Paid Benefits 973 1,768 750 1,794 5553-40080 Retirement Benefits 22,531 24,118 13,000 26,562 5553-40083 Workers Comp Expense 2,405 2,410 800 2,463 5553-40084 Short Long Term Disability 672 832 500 853 5553-00085 Medicare Expense 1,884 1,980 900 2,027 555340090 Benefit Allotment 17,651 19,773 7,000 20,818 350,000 310,000' 180,144 187,861 72,950 196,437 OPERATING EXPENDITURES 5553-42205 Computer Maintenance 4,849 5,200 5,200 5,200 4,849 5,200 5,200 5,200 PROFESSIONAL SERVICES 551044000 Professional Services 35,ODO 25,000 - 35,000 25,000 - CONTRACT SERVICES 5553-45529 Para -Transit Dial a: Cab 443,956 350,000 310,000 350,000 443,956 350,000 310,000' 350,000 TRANSFERS OUT 9915-49001 Transfer to General Fund - 9915-49250 Transfer to CIP Fund 865,161 622,765 259,525 539,295 9915-49250 Transferto CIP Fund canyove 363,270 865,161 622,765 259,525 902,565 FUND BALANCE RESERVES 25500 Reserve 404,804 57,338 588,129 859 404,804 57,338 588,129 859 TOTAL 1,898,914 1,258,164 1,260,804 1,455,061 147 CITY OF DIAMOND BAR Prop C - Transit Fund (113) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $1,455,061 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 588,129 Anticipated FB 588,129 Transportation Tax (31320) 861,232 Based on MTA Projection 861,232 Interest Revenue Amount Budgeted: 5,700 Based on Sympro Estimates 5,700 TOTAL EXPENDITURE BUDGET 1,454,202 PERSONNEL SERVICES Amount Budgeted: 196,437 Sr. Civil Engineer (DBITS) 0.15 FTE Assistant City Manager 0.01 FTE Assistant to the City Manager 0.075 FTE Senior Management Analyst 0.01 FTE Management Analyst 0.025 FTE Info Svcs Director (DBITS & Transit) 0.10 FTE Admin Coordinator 0.05 FTE Assoc Engineer (DBITS) 1.00 FTE 1.42 FTE (DBITS - Diamond Bar Intelligent Transportation System) OPERATING EXPENDITURES Computer Maintenance (555342205) Amount Budgeted: 5,200 GIS Software (40% of Annual Maint.) 5,200 CONTRACT SERVICES Amount Budgeted: 350,000 CS - Dial -A -Cab Services (5553-45529) Diamond Ride 350,000 TRANSFERS -OUT Transfer Out -CIP(9915-49250) Amount Budgeted: 539,295 Traffic Signal infrastructure Upgrades - YR2 Construction 372,295 Battery Backup System - 20 Units 100,000 26315 DBB/BCR Intersection Enhancements (addl approp) 67,000 Transfer Out - CIP Carryovers (9915-49250) 363,270 26315 DBB/BCR Intersection Enhancements 133,270 24616 Adaptive Traffic Control System 180,000 24716 Copley/GS Drive Intersection Modification 50,000 FUND BALANCE RESERVES Reserve (25500) - Amount Budgeted: 859 148 FUND DESCRIPTION The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two-year legislation has annual allocations funded primarily by the Highway Account. This fund has been established to account for the City's arterial rehabilitation activity. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 CIP Reserve 363 363 363 363 31331 Federal -STPL Revenue - 1,086,223 527,885 225,000 31845 MAP -21 Revenue .548,845 3,813,901 699,000 - 31846 SAFETFA-LU Demo Revenue 64,983 - 293,521 7,457,387 36100 Investment Earnings TOTAL 614,191 4,902,487 1,520,769 7,682,750 TRANSFERS OUT 991549250 Transfer to CIP Fund 613,828 4,902,124 1,520,406 4,275,622 991549250 Transfer to CIP Fund - Carryover 3,406,765 991549116 Transfer to Traffic Impr Fund Total Capital Outlay 613,828 4,902,124 1,520406 7,682,387 FUND BALANCE RESERVES 25500 Reserve 363 363 363 363 Total Fund Balance Res. 363 363 363 363 TOTAL 614,191.00 4,902,487 1,520,769 7,682,750 149 CITY OF DIAMOND BAR MAP 21 Fund (114) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $7,682,750 ESTIMATED RESOURCES Revenues Amount Budgeted: 7,682,387 Federal-STPL Revenues 225,000 MAP 21 71457,387 Approp Fund Balance Amount Budgeted: 363 Estimated Based on Budget 363 TOTAL EXPENDITURE BUDGET $7,682,387 TRANSFERS OUT Transfer to CIP Fund (991549250) Amount Budgeted: 4,275,622 23316 Lemon Ave. Interchange Project (Con) (add l approp) 4,275,622 Transfer to CIP Fund Carryovers (991549250) 3,406,765 23313 Lemon Ave. Interchange Project (ROW) 578,432 23316 Lemon Ave. Interchange Project (Con) - 21603,333 24316 Arterial Street Rehab - Zone 2 225,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 363 363 150 CITY OF DIAMOND BAR vuND TvaE $pepp xeve a SPECIAL FUNDS. BUDGET FY2016A7PUNDd INTEGRATED WASTE MANAGEMENT FUND FUNCTION -:: Waste Mgt ttg . FUND DESCRIPTION: 5515-40010 Salaries The Integrated Waste Manpgemerrt Fund was created during FY90-91, to account for acpentlitures and revenues related to Ne activities involved with the Cirye efforts to comply with AB939. Revenues recorded In this fund are the adopted waste hauler fees and funds received from the State for regcling educetlon and efforts. 1,000 FV 20141E. FY2015-16 FY2015-16 1201647 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 5515-40070 City Paid Benefits _ 2,776 25500 Approp Fund Balance 1,146,363 1,169,525 1,169,525 1,156,351 34820 AB939 Armin Fees 511,513 512,000 535,000 540,000 36100 Interest Revenue 9494 10,000 10,000 12,000 TOTAL 1.669.370 1,691,525 1,714.525 1.708351 PERSONNEL SERVICES 5515-40010 Salaries 224,714 268,260 268,260 281,649 5515-40020 Over -Time Wages - Sal 1,000 1,000 1,000 5515-40030 Part Time Wages - - 600 4,000 5515-40070 City Paid Benefits _ 2,776 3,490 3;490 3,515 5515-40080 RaOrement 36,835 46,913 48,300 51,551 551540083 Worker's Comp -Exp. 3,773 3,201 5,100 3,415 551540084 ShcrtlLon9 Term Disability 1,201 1,596 1,400 1,655 5515-40085 Medicals 3,498 3,887 4,000 4,329 551540090 Benatt Allotment 32016 38,430 37,000 48618 Total Personnel 305,494 368777 369,150 391,730 SUPPLIES 5515-41200 Operating Supplies 12,900 12,900 17,000 5515-41300 Small Tools & Equipment 5,500 2,000 11,000 551541400 Promotional Supplies 17,172 20,000 18,000 20,000 Total Supplies 17,172 38,490 32,900 48,900 OPERATING EXPENDITURES 551542110 Printing 16,021 30;000 18,000 30,000 5515-42115 Advertising 600 8,000 4,000 61000 5515-42120 Postage 3,200 8,000 5,500 8,000 5515-42315 Membership/Dues 1.041 3,450 1,500 1,000 5515-42320 Publications 200 - 200 551542325 Meetings 500 400 500 551542330 Travel-Coof A Meetings 1,000 - 11000 551542340 Education&Trading 2,500 - 2,500 5515-42355 Contnbutions-Cam. Groups 1.000 1.000 Total Operating Exp, 20,862 54,650 29,400 50,200 PROFESSIONAL SERVICES 5515-44000 Pmfessionel Services 22.512 40,000 40,000 33,000 Total Prof. Svcs. 22,512 40,000 40,000 38,000 CONTRAOTSERVICES 5515-45500 CS 59,100 36,000 39;100 Total Contract Svcs. - 59,100 38,000 39,100 CAPITAL EXPENDITURES 551546250 Miscellaneous Equipment 824 Total Capital Exp. - - 824 - INSURANCE EXPENSE 5515-47220 Insurance Expense 2,700 1,000 2,700 Total insurance Svcs. - 2,700 1,000 2,700 TRANSFERS OUT 9915-49001 Transfer Out - Generel Fund 73,341 6 066 46,900 412,220 9915-49160 Transfer Out -Used Oil 16.021 - - 9915-49161 Transfer Out Bev Repyc Fd 44,443 133,305 60,066 46,900 112,220 :UND BALANCE RESERVES 25500 Reserve 1,169525 1,072,532 1,156,351 1,026,400 Total Fund Balance Res. 1,169,525 1,072S32 1,156.351 1,026,400 TOTAL 1,669,370 1,69 ,525 1,714,525 1,708,351 151 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115.5515) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $1,708,351 Full Time ESTIMATED RESOURCES PW Director 0.15 FTE Approp Fund Balance Amount Budgeted: 1,156,351 Estimated based on Budget 1,156,351 0.65 FTE AB939 Admin Fees (34820) Amount Budgeted: 540,000 AB939 Admin Fees 540,000 0.20 FTE Interest Revenue Amount Budgeted: 12,000 Interest Revenue 12,000 0.05 FTE TOTAL EXPENDITURE BUDGET $681,950 Part Time Amount Budgeted: 391,730 Full Time 387,304 PW Director 0.15 FTE Assistant City Manager 0.20 FTE Assistant to the City Manager 0.45 FTE Sr. Mgt Analyst 0.65 FTE Management Analyst 0.25 FTE Neighborhood Improvement Officer 0.10 FTE Admin Coordinator 0.20 FTE Finance Director 0.05 FTE Senior Accountant 0.05 FTE Accounting Technician 0.05 FTE Info Systems Director 0.05 FTE Network/Systems Admin 0.05 FTE Desktop Support Tech 0.05 FTE Public Information Manager 0.10 FTE Public Information Coordinator 0.30 FTE Media Specialist 0.10 FTE Earth Day/Eco Expo 2.80 FTE Part Time 4,426 SUPPLIES Operating Supplies (5515-41200) Amount Budgeted: 17,000 Supplies for City Parks -Waste Bags 14,000 Recycled Material Content Letterhead/Envelopes/Citywide 3,000 Small Tools & Equipment (5515-41300) 11,000 Composting Bins -Smart Gardening 1,000 Recycling Bins New/Replacement Various City/Public Facilities 10,000 Promotional Supplies (5515-41400) Amount Budgeted: 20,000 Storm Water Prevention Educational 20,000 AB939, AB431, ABI826 Green Business Decals/Promos Earth Day/Eco Expo 152 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY 2016-17 Page 2 OPERATING EXPENDITURES Printing (5515-42110) Amount Budgeted: 30,000 Envirolink and Education Outreach to Increase Multi- 30,000 Family & Commercial Sector Recycling; Street Sweeping Magnets Event Flyers, Informational Guides, Recycling Signage Advertising (551542115) Amount Budgeted: 6,000 Multi -media campaign focusing on integrated 6,000 waste management programs and services Green Business/Compost Program/Mobile Collection Postage (551542120) Amount Budgeted: 8,000 Postage Cost 8,000 AS 1826 Outreach/Mailing Membership/Dues (5515-42315) Amount Budgeted: 1,000 SWANA Membership Fees 1,000 Publications (551542320) Amount Budgeted: 200 Subscriptions 200 Meetings (551542325) Amount Budgeted: 500 Meetings 500 Travel-Conf & Meetings (551542330) Amount Budgeted: 1,000 Conferences 1,000 Education & Training (551542340) Amount Budgeted: 2,500 SWANA Training/Workshops 2,500 Contributions -Com. Groups (5515-42355) Amount Budgeted: 1,000 Earth Day/Eco Expo Community Events 1,000 PROFESSIONAL SERVICES Professional Services (551544000) Amount Budgeted: 38,000 On-call Technical Assistance/Support for Solid Waste Contract Management 30,000 AS 939 Annual Report Graphic Art Design for AB939 realted publications and Green Business Logo 4,000 Summer Composting Classes 4,000 CONTRACT SERVICES Contract Services (5515-45500) Amount Budgeted: 39,100 Green Business Program 10,000 Mobile Collection Program - 4,600 Mobile Paper Shredding/Recycling Events 2,000 Shopping Cart Retrieval Services 2,500 153 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115.5515) BUDGET DISCUSSION FY 2016-17 Page 3 Contract Services (5515-45500) (con't) Shopping Cart Retrival Services 2,500 Special Collection HHW Program (Ace Hardware) 15,000 Special Waste: Auto/Metal Recycling Program 2,500 INSURANCE EXPENSE Insurance Expense (5515-47220) Amount Budgeted: 2,700 Special Events Insurance 2,700 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 112,220 Street Sweeping(001-555445501)97,220 Storm Drainage (001-5554-45512) 15,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,026,400 154 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 Traffic Mitigation Fund FUND DESCRIPTION: The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016.17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 110,155 110,165 - 9915-49250 25500 Reserve 742,828 1,330,925 1,330,925 1,431,427 34562 Business License - SBI 186 1,284 - - 1,192,200 34660 Traffic Mitigation Fees - Eng 328,690 127,681 67,681 168,582 36100 Investment Earnings _ 8,151 8,000 8,000 5,000 39001 Transfer ln- General Fund 251,767 1,431,427 300,000 508,708 TOTAL 1,332,720 1,466,606 1,706,606 1,604,989 PROFESSIONAL SERVICES 5510-44000 Professional Svcs 1,795 16,464 Total Professional Svcs 1,795 16,464 - TRANSFERS OUT 9915-49001 Transfer OLtto General Fund - 110,155 110,165 - 9915-49250 Transfer to CIP Fund - 1,082,035 165,014 221,000 9915-49250 Transfer to CIP Fund -Carryon 875,281 Total Transfers - 1,192,200 275,179 1,096,281 FUND BALANCE RESERVES 25500 Reserve 1,330,925 257,942 1,431,427 508,708 Total Fund Balance Res. 1,330,925 257,942 1,431,427 508,708 TOTAL 1,332,720 1,466,606 1,706,606 1,604,989 155 CITY OF DIAMOND BAR Traffic Mitigation Fd (116) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $1,604,989 01416 Residential and Collector St Rehab -Area 4 (unrestr funds) 385,116 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) (unrestr) 133,175 26316 Median Modification (DBB/Maple Hill) (unrestr funds) 50,000 ESTIMATED RESOURCES 154,730 26315 DBB/BCR Intersection Enhancements (restr funds) 94,000 Approp Fund Balance Amount Budgeted:. 1,431,427 Restricted Fund Balance 379,895 Unrestricted Fund Balance 1,051,532 Traffic Mitigation Fees (34660) Amount Budgeted: 168,562 Traffic Mitigation Fees (TR 63623-Southpointe) 168,562 Interest Income (36100) Amount Budgeted: 5,000 Interest Income 5,000 Transfer In from General Fund Amount Budgeted: - TOTAL EXPENDITURE BUDGET $1,096,281 PROFESSIONAL SERVICES Professional Services Amount Budgeted: - TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 221,000 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) (unrestr) 111,000 Traffic Signal Infrastructure Upgrades -YR 3 Design (unrestr funds) 110,000 Transfer to CIP Fund - Carryovers (9915-49250) Amount Budgeted: 875,281 01416 Residential and Collector St Rehab -Area 4 (unrestr funds) 385,116 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) (unrestr) 133,175 26316 Median Modification (DBB/Maple Hill) (unrestr funds) 50,000 26315 DBB/BCR Intersection Enhancements (unrestr funds) 154,730 26315 DBB/BCR Intersection Enhancements (restr funds) 94,000 24716 Copley/Golden Springs Drive Intersection Mod (restricted funds) 58,260 FUND BALANCE RESERVES Fund Balance Reserves Amount Budgeted: 508,708 Restricted 396,197 Unrestricted 112,511 156 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 Sewer Mitigation Fund FUND DESCRIPTION: This fund is being established in FY 14-15 as a result of Developer Impacts to existing sewerfacilities in the City. The fund will be used to account for funds which have been received from development projects and designated by the City Council for sewer facility mitigation/improvement projects. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Reserve - 108,250 108,250 109,000 34668 Sewer Fees 107,520 - - - 36100 Investment Earnings 730 1,000 750 TOTAL 108,250 109,250 109,000 109,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - 108,020 - - 9915-49250 Transfer to CIP Fund - Carryover 109,000 Total Capital Outlay - 108,020 - 109,000 FUND BALANCE RESERVES 25500 Reserve 108,250 1,230 109,000 Total Fund Balance Res. 108,250 1,230 109,000 - TOTAL 108,250 109,250 109,000 109,000 157 CITY OF DIAMOND BAR Sewer Mitigation Fund (117) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $709,000 ESTIMATED RESOURCES Revenues Amount Budgeted: Sewer Fees Approp Fund Balance Amount Budgeted: 109,000 Estimated Based on Budget 109,000 TOTAL EXPENDITURE BUDGET $109,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 109,000 Transfer to CIP Fund Carryovers (9915-49250) 26115 Sewer System Master Plan 109,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - IN] CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: fUMD TYPE; Spedial Revenue FumcTION ! Air Quality FUND # 118<� This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1986. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 135,914 207,205 207,205 153,505 31810 Pollution Reduction Fees 69,976 65,000 65,000 65,000 36100 Interest Revenue 1,016 1,750 1,300 1,200 39001 Transfer In - GF 28,526 - TOTAL 235,432 273,955 273,505 219,705 JAPITAL OUTLAY 5098-46235 Computer Equip -Software Total Capital Outlay TRANSFERS OUT 9915-49250 Transfer to CIP Fund 29,367 220,000 120,000 119,705 9915-49250 Transfer to CIP Fund - Carryover 100,000 Total Transfers Out 29,367 220,000 120,000 219,705 FUND BALANCE RESERVES 25500 Reserve 207,205 53.955 153,505 - Total Fund Balance Res. 207,205 53,955 153,505 - TOTAL 206,065 273,955 273,505 219,705 159 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $219,705 Transfer to CIP Fund (991549250) Amount Budgeted: 119,705 ESTIMATED RESOURCES 119,705 Approp Fund Balance Amount Budgeted: 153,505 Projected 153,505 24515 Traffic Signal Infrastructure Upgrades -YR 2 50,000 Pollution Reduction Fees (31810) Amount Budgeted: 65,000 Based on history 65,000 Interest Revenue Amount Budgeted: 1,200 Based on Sympro Estimate 1,200 TOTAL EXPENDITURE BUDGET $219,705 TRANSFERS OUT Transfer to CIP Fund (991549250) Amount Budgeted: 119,705 Traffic Signal Infrastructure Upgrades - YR3 119,705 Transfer to CIP Fund Carryovers (9915-49250) Amount Budgeted: 100,000 24914 Traffic Signal Infrastructure Upgrades -YR 1 5,000 24515 Traffic Signal Infrastructure Upgrades -YR 2 50,000 22316 Neighborhood Traffic Management Program 45,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - KWI CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 SB 821 FUND - Bike and Pedestrian Paths (TDA) FUND DESCRIPTION: The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via SB821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL - 130,021 130,021 36,901 161 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Reserve - - - - 31880 SB821 Revenue -Current Yr - 36,053 35,943 36,901 31880 SB821 Revenue -Reserves - 93,718 93,718 - 36100 Investment Earnings 250 360 TOTAL - 130,021 130,021 36,901 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - 130,021 130,021 - 9915-49250 Transfer to CIP Fund - Carryov - 36,901 Total Transfers Out - 130,021 130,021 36,901 FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL - 130,021 130,021 36,901 161 CITY OF DIAMOND BAR SB 821 Fund (119) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $36,901 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: - Estimated Based on Budget - SB821 Revenue -Current Yr (31880) 36,901 Based on MTA Estimates 36,901 SB821 Revenue -Reserves (31880) Interest Revenue (36100) Amount Budgeted: - Interest Revenue TOTAL EXPENDITURE BUDGET 36,901 TRANSFERS OUT Transfer to CIP Fund - (991549250) - None Transfer to CIP Fund - Carryover (9915-49250) Amount Budgeted: 36,901 24414 Morning Canyon Parkway Improvements 36,901 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - (reserved for project carryover) - IV% CITY OF DIAMOND BARrFUND NO TYPE: Spada Renu vee''. SPECIAL FUNDS BUDGET NCTION- Street[Paths Impr', FY 2016-17 =#- =120 MTA Grants Fund FUND DESCRIPTION The Los Angeles County Metropolitan Transportation Authority (Metro) Call for Projects allocates discretionary transportation capital funds for regionally signficant projects proposed by local jurisdictions, Caltrans, and other public agencies. The Call is a competitive grant process that is typically held biannually in odd -numbered years. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Reserve - - - - 31332 MTA Grant Revenue 98,231 2,361,266 123,071 3,517,094 36100 Investment Earnings 174 TOTAL 98,405 2,361,266 123,071 3,517,094 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 98,405 2,366,261 123,071 1,273,904 9915-49250 Transfer to CIP Fund - Carryover 2,243,190 Total Capital Outlay 98,405 2,366,261 123,071 3,517,094 FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 98,405.00 2,361,266 123,071 3,517,094 163 CITY OF DIAMOND BAR MTA Grants Fund (120) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $3,517,094 ESTIMATED RESOURCES Revenues Amount Budgeted: 3,517,094 MTA Grant 3,517,094 Approp Fund Balance Amount Budgeted: - - Estimated Based on Budget - TOTAL EXPENDITURE BUDGET $3,517,094 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 1,273,904 23316 Lemon Ave Interchange (CON) (add'I appropriation) 1,273,904 Transfer to CIP Fund Carryovers (991549250) 2,243,190 23313 Lemon Ave Interchange (ROW) 228,524 23316 Lemon Ave Interchange (CON) - 614,666 24616 Adaptive Traffic Control System 1,400,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 164 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 WASTE HAULER FUND FUND DESCRIPTION: The Waste Hauler Fund is new in FY 2013-14. These funds are received from the City's Waste Hauler in order to mitigate damage to City streets by large trash trucks. Previously these funds were recognized in the General Fund. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 101,380 122,978 122,978 75,533 34662 Solid Waste Impact Fees 122,173 124,028 123,728 125,490 36100 Investment Earnings 563 1,000 1,000 1,000 TOTAL 224,116 248,006 247,706 202,023 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 101,138 246,201 172,173 127,995 9915-49250 Transfer to CIP Fund - Carryover 74,028 Total Capital Outlay 101,138 246,201 172,173 202,023 FUND BALANCE RESERVES 25500 Reserve 122,978 1,805 75,533 - Total Fund Balance Res. 122,978 1,805 75,533 - TOTAL 224,116 248,006 247,706 202,023 165 CITY OF DIAMOND BAR WASTE HAULER FUND (121) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $202,023 ESTIMATED RESOURCES Fund Balance Reserve (25500) Based on Projections Amount Budgeted: 75,533 75,533 Waste Hauler Fees (34662) Amount Budgeted: 125,490 Solid Waste Impact Fees 125,490 Interest Revenue (36100) Based on Sympro Estimate Amount Budgeted: 1,000 TOTAL EXPENDITURE BUDGET 202,023 1,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 127,995 Residential & Collector Street Rehab Area 5 127,995 Transfer to CIP Fund - Carryovers (9915-49250) 01416 Residential & Collector Street Rehab Area 4 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 166 74,028 74,028 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 PARK FEES FUND (QUIMBY) FUND DESCRIPTION: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received, FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve - - - 746,560 34555 Quimby Fees - - 746,560 - 36100 Interest Revenue 2,500 TOTAL - - 746,560 749,060 TRANSFERS OUT 9915-49250 Transfer Out- CIP - - - 414,607 9915-49250 Transfer Out -CIP carryovers Total Capital Outlay - - - 414,607 FUND BALANCE RESERVE 25500 Fund Balance Reserve 746,560 334,453 Total Fund Balance Reserve - - 746,560 334,453 TOTAL - - 746,560 749,060 167 CITY OF DIAMOND BAR PARK FEES FUND (QUIMBY) FY 2016-17 TOTAL RESOURCE BUDGET 749,060 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 746,560 746,560 Quimby Fees (34555) Amount Budgeted: - Interest Revenue (36100) Amount Budgeted: 2,500 2,500 TOTAL EXPENDITURE BUDGET 414,607 TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: 414,607 25215 Swing Set at Longview Park North (new funding source) 43,438 25116 Construct Longview Park South Impr (new funding source) 235,169 Design/Construct Peterson Park Play Equip/Surface 100,000 Design Small Bridge at Sycamore Canyon Park 36,000 Transfers Out - CIP Fund (49250) - Carryovers - None - FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 334,453 334,453 168 CITY OF DIAMOND BAR FUND. TYPE: SpecialRevenue' SPECIAL FUNDS BUDGET FUNCTION: -'- Park Improvement FY 2016-17 FUND #: 1231' PROP A - SAFE NEIGHBORHOOD PARKS FUND FUND DESCRIPTION: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan and the improvements being made to the Sycamore Canyon Trail. TRANSFERS OUT 9915-49001 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 40,900 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 5,000 9915-49250 Transferto CIP Fund 294,432 25500 Approp Fund Balance (50,454) (81,564) (81,564) 9,892 31815 Prop A -Safe Nghbrhd Fps 361,679 107,000 164,935 345,900 36100 Investment Earnings - 25500 TOTAL 311,225 25,436 83,371 355,792 TRANSFERS OUT 9915-49001 Transferto Gen Fund 98,357 40,910 43,479 40,900 9915-49141 Transfer to LLAD41 - 5,000 - 5,000 9915-49250 Transferto CIP Fund 294,432 30,000 300,000 Total Transfers Out 392,789 45,910 73,479 345,900 FUND BALANCE RESERVES 25500 Reserve (81,564) (20,474) 91892 9,892 Total Fund Balance Res. (81,564) (20,474) 9,892 9,892 TOTAL 311,225 25,436 83,371 355,792 I<�j CITY OF DIAMOND BAR PROP A SAFE NBRHD PKS FUND (123) FY 2016-17 TOTAL RESOURCE BUDGET $355,792 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 9,892 9,892 Prop ASafe Nghbrhd Pks (31815) Amount Budgeted: 345,900 Unrestricted Funds Restricted Funds 345,900 TOTAL EXPENDITURE BUDGET 345,900 TRANSFERS OUT Transfer to Gen Fund (49001) Amount Budgeted: 40,900 Youth Master Plan Implementation 5,900 Landscape Maintenance - 35,000 Transfer to LLAD 41 (49141) Amount Budgeted: 5,000 LLAD 41 5,000 Amount Budgeted: 300,000 Transfer to CIP Fund (991549250) 25016 Construct Improvements at Stardust Park (new funding source) 300,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 9,892 9,892 170 171 CITY OF DIAMOND BAR PUND7vPE Special Revenue;: SPECIAL FUNDS BUDGET PUNC1'IONs park improvement FY 2016-17 I(I.Ill 12a PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. TRANSFERS OUT 9915-49250 Transfer to CIP Fund 84,831 FY 2014-15 FY 2015-16 FY 2015-16 FY 201647 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 137,409 FUND BALANCE RESERVES 25500 Approp Fund Balance 76,171 241,504 241,504 797,370 39001 Transfer In - General Fund 250,000 215,400 634,614 - 36100 Interest Revenue 164 2,000 2,000 2,000 TOTAL 326,335 458,904 878,118 799,370 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 84,831 192,332 80,748 25,000 991549250 Transfer to CIP Fund - Carryover 112,409 Total Transfers Out 84,831 192,332 80,748 137,409 FUND BALANCE RESERVES 25500 Reserve - Restricted 241,504 266,572 797,370 661,961 Total Fund Balance Res. 241,504 266,572 797,370 661,961 TOTAL 326,335 458,904 878,118 799,370 172 CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $799,370 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 797,370 Estimated Based on Actual Exp. 797,370 Transfer In - General Fund (39001) Amount Budgeted: - Transfer In - General Fund - Interest Revenue (36100) Amount Budgeted: 2,000 Based on Experience 2,000 TOTAL EXPENDITURE BUDGET $137,409 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: 25,000 Design Canyon Loop Trail 25,000 Transfer to CIP Fund -Carryovers (49250) Amount Budgeted: 112,409 25414 Design of Heritage Park & Comm Center 34,324 25514 Construct Steep Canyon Trail Connector 5,491 25516 Construct Pantera Park Trail 72,594 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 661,961 173 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via. the Community Development Commission The purpose of this grant is to fund approved community development programs and. projects benefiting low and moderate income citizens. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 31630 CDBG Revenue -Carry Over 3 7 7 134,035 31630 CDBG Revenue 280,694 289,834 282,720 204,096 36700 Bond Proceeds TOTAL 280,697 289,841 282,727 338,131 PERSONNEL SERVICES 5350-40010 Salaries 5350-40020 Over -time Wages 5350-40070 City Paid Benefits 5350-40080 Retirement 5350-40083. Workers Camp. Exp. 5350-40084 Short/Long Tenn Disability 5350-40085 Medicare 5350-40090 Benefit Allotment Total Personnel SUPPLIES 5215-41200 Operating Supplies Total Supplies OPERATING EXPENDITURES 5215-42115 Advertising 5215-42355 Contributions -Com Groups Total Operating Exp. PROFESSIONAL SERVICES 5215-44000 Professional Services Total Prof. Svcs. TRANSFERS OUT 9915-49250 Transferto CIP Fund Total Transfers Out CDBG Carry Over TOTAL 5,361 6,702 10,214 9,068 227 - 168 1,202 134 41 97 1,870 5,588 10,214 10,214 9,068 2,058 2,200 2,200 2,400 2,058 2,200 2,200 2,400 9,900 10,313 10,313 10,016 9,900 10,313 10,313 10,016 103,781 105,794 100,000 108,329 103,781 105,794 100,000 108,329 159,363 161,313 25,965 136,301 159,363 161,313 25,965 136,301 134,035 72,017 280,690 289,841 282,727 338,131 174 CITY OF DIAMOND BAR - CDBG Fund (125) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $339,131 ESTIMATED RESOURCES CDBG Revenue -Carry Over (31630) Amount Budgeted: 134,035 CDBG Revenue (31630) Amount Budgeted: 204,096 Based on CDC awarded amount 204,096 TOTAL EXPENDITURE BUDGET $266,114 PERSONNEL SERVICES Amount Budgeted: 9,068 Senior Program: Com Svcs- Coordinator(D96904-16) 0.18 FTE 91068 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,400 - City Senior Program (D96904.16) 2,400 OPERATING EXPENDITURES Advertising (42116) Amourd Budgeted: - Public Hearing Notices - Contribugons-Gorr Groups (42355) Amount Budgeted: 10,016 YMCA Childcare & Day Camp (600873-16) 10,016 Senior Club Support (D96904-16) - PROFESSIONAL SERVICES Amount Budgeted: 108,329 Professional Services (44000) - Senior Program Liability Insurance Premiums- (D96904-16) 5,000 Contract Admin- Senior Programming (096904-16) 1,829 Conrad Admin - YMCA Childcare(600873-16)1,500 Home Improvement Loan Pgm (600503-16) 80,000 HIP Consultanting Svcs (600503-16) 20,000 TRANSFERS -OUT Amount Budgeted: 136,301 Transfer Out - CIP (991549250) ADA Improv at Svc Cyn-Bridge/Walkway (601781-16) 65,370 ContractAdmin - Bridge& Walkway (601719-16) 8,913 Tmnsfer Out-CIP Carry Over (9915-49260) ADA Improv -Star Dust/Longview Mini Park -(601721-15) 53,976 Contract Admin - Dust& Longview Mini Park (601721-15) 8,042 175 CITY OF DIAMOND BAR .SPECIAL FUNDS BUDGET FY 2016-17 CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to 1,000 Project Sister, and transfer to the General Fund to fund the City's contracted Law Enforcement Technician. 1,000 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES OPERATING EXPENDITURES 25500 Fund Balance Reserve 104,671 140,351 140,351 160,801 31855 Public Safety Grant - State - 106,230 100,000 115,000 100,000 36100 Interest Revenue 1,271 1,400 1,400 1,500 TOTAL 212,172 241,751 256,751 262,30 SUPPLIES 441141200 Operating Supplies 1,000 1,000 - 1,000 - 1,000 OPERATING EXPENDITURES 4411-42200 Equipment Maintenance 85 500 250 500 Total Operating Exp. 85 500 250 500 PROFESSIONAL SERVICES 441144000 Professional Svcs 4,900 5,000 4,700 4,700 Total Professional Svcs 4,900 5,000 4,700 4,700 CAPITAL OUTLAY 4411-46250 Misc Equipment 1,348 5,000 3,000 5,000 Total Capital Outlay 1,348 5,000 3,000 5,000 TRANSFER -OUT 991549001 Transfer Out -General Fund 65,488 102,186 88,000 92,935 65,488 102,186 88,000 92,935 FUND BALANCE RESERVE 25500 Fund Balance Reserve 140,351 128,065 160,801 158,166 Total Fund Balance Reserve 140,351 128,065 160,801 158,166 TOTAL 212,172 241,751 256,751 262,301 176 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $262,301 OPERATING EXPENDITURES ESTIMATED RESOURCES Operating Supplies (41200) Public Safety Grant - State (31855) Amount Budgeted: 100,000 Assumed State will continue to fund. 100,000 1,000 Equipment Maintenance (42200) Amount Budgeted: Interest Revenue (36100) Amount Budgeted: 1,500 Based on Sympro Estimate 1,500 PROFESSIONAL SERVICES Fund Balance Reserve Amount Budgeted: 160,801 Estimated based on projections 160,801 Project Sister TOTAL EXPENDITURE BUDGET $104,135 OPERATING EXPENDITURES Operating Supplies (41200) Amount Budgeted: 1,000 Misc Supplies 1,000 Equipment Maintenance (42200) Amount Budgeted: 500 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,700 Project Sister 4,700 At Risk Youth Counseling CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 5,000 Miscellaneous Equipment 5,000 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 92,935 Law Enf Tech 90,435 Fingerprinting Program 2,500 FUND BALANCE RESERVES Amount Budgeted: 158,166 177 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016.17 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION: During FY1999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve 36,076 31,578 31,578 26,978 31857 CA Law Enf Equip Pgm - - - 36100 Interest Revenue 301 400 400 200 TOTAL 36,377 31,978 31,978 27,178 CAPITAL OUTLAY 4411-46250 Misc Equipment 4,799 10,000 5,000 10,000 Total Capital Outlay 4,799 10,000 5,000 10,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 31,578 21,978 26,978 17,178 Total Fund Balance Reserve 31,578 21,978 26,978 17,17r TOTAL 36,377 31,978 31,978 27,178 178 CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $27,178 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 26,978 Estimated Based on Projectors 26,978 CA Law Enf Equip Pgm Amount Budgeted: - Interest Revenue (36100) Amount Budgeted: 200 200 TOTAL EXPENDITURE BUDGET $10,000 CONTRACT SERVICES Amount Budgeted: - CS -Sheriff Department (45401) - CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 10,000 High Technology Equipment Requested by Sheriff's Dept. 10,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 17,178 179 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 PEG FEES FUND FUND DESCRIPTION: FUNDTYPE; Special Revenue::: FUNCTION: Public Into rnig0c;rix, FUND #::. 1 a5 Public, Educational and Governmental (PEG) fees totaling 1% of gross revenues are remitted to the City by all video service providers with a valid state franchise. In accordance with federal law, PEG fees may be used only for capital expenditures related to the City's operations of its PEG channels. Capital expenditures include equipment, and related labor, software, training and associated warranty costs. Repairs are not considered capital expenditures. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve - - 94,316 94,316 120,316 31215 PEG Fees 122,385 100,000 100,000 100,000 36100 Interest Revenue 325 1,000 1,000 1,500 39001 Transfers ln- General Fund 20,397 TOTAL 143,107 195,316 195,316 221,816 CAPITAL EXPENDITURES 46250 Miscellaneous Equipment 48,791 102,500 75,000 85,000 Total Capital Outlay 48,791 102,500 75,000 85,000 FUND BALANCE RESERVE - 25500 Fund Balance Reserve 94,316 92,816 120,316 136,816 Total Fund Balance Reserve 94,316 92,816 120,316 136,816 TOTAL 143,107 195,316 195,316 221,816 180 CITY OF DIAMOND BAR PEG FEES FUND FY 2016-17 TOTAL RESOURCE BUDGET 221,816 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 120,316 120,316 PEG Fees (31215) Amount Budgeted: 100,000 PEG Fees 100,000 Interest Revenue (36100) Amount Budgeted: 1,500 Based on Sympro Estimate 1,500 TOTAL EXPENDITURE BUDGET 65,000 CAPITAL OUTLAY Misc. Capital Outlay (46250) Amount Budgeted: 85,000 Camera & Lighting Equipment 35,000 Reconfiguration to Tightrope System 25,000 Additional Storage for Broadcast Room 10,000 Video Production Equip for Gov't Channel Prog Partnership 15,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 136,816 136,816 181 PERSONNEL SERVICES 40010 Salaries - 24,438 FUND DESCRIPTION: 25,607 40020 The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. 311 40080 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 4,595 Actual Adjusted Projected Proposed ESTIMATED RESOURCES - 719 760 25500 Approp Fund Balance - - - - 30300 Prop Tx -Sp Assessment 264,768 268,305 268,305 268,000 36950 Cost Reimbursement - 539,465 539,465 - 39001 Transfer in - General Fund 33,679 204,154 131,193 113,453 TOTAL 298,447 1,011,924 938,963 381,453 PERSONNEL SERVICES 40010 Salaries - 24,438 25,325 25,607 40020 Over Time Wages - 200 200 200 40070 City Paid Benefits - 315 275 _ 311 40080 Retirement - 4,300 4,595 4,625 40083 Worker's Comp. Exp. - 719 760 73C 40084 ShorVLong Tenn Disability - 146 145 148 40085 Medicare - 452 370 457 40090 Benefit Allotment 3,582 3,640 3,732 5538-45500 Contract Services TOTALPERSONNEL - 34,152 35,310 35,811 OPERATING EXPENDITURES 5538112115 Advertising 2,180 5,000 5,000 5,000 553842126 Utilities 134,423 132,668 110,000 132,000 553842210 Maint of Grounds/Bldgs 11,554 16,200 12,000 16,200 Total Operating Exp. 148,157 153,868 127,000 153,200 PROFESSIONAL SERVICES 5538-44000 Professional Services 3,727 6,139 5,500 5,500 Total Prof. Svcs. 3,727 6,139 5,500 5,500 CONTRACT SERVICES 5538-45500 Contract Services 146,563 191,612 145,000 186,942 5538-45509 Tree Maintenance 86,688 86,688 Total Contract Svcs. 146,563 278,300 231,688 186,942 CAPITAL IMPROVEMENTS 553846410 Capital Projects. 539,465 539,465 Total Capital Imprvmnts 539,465 539,465 - FUND BALANCE RESERVES 25500 Reserve 0 Total Fund Balance Res. - - - - 0 TOTAL 298,412,0 1,011,924 938,963 381,453 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $381,453 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: Actual Fund Balance - Prop Tx -Sp Assessment (30300) Amount Budgeted: 268,000 Property Tax 268,000 Transfer In - General Fd (39001) Amount Budgeted: 113,453 To Cover Deficit - to be repaid to Gen Fd 113,453 TOTAL EXPENDITURE BUDGET 381,453 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 35,811 Full Time Parks & Maintenance Superintendent 0.20 FTE Parks & Maintenance Inspector 0.05 FTE 0.25 FTE OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices 5,000 Utilities (42126) Amount Budgeted: 132,000 Water 124,000 Edison (5.0% increase per SCE) 8,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 16,200 As -needed Maintenance 15,000 Weed Removal by LA County Ag (DBBIvd south of Sunset Xing) 1,200 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 5,500 Assessment Engineer 5,500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 186,942 Contract Maintenance (Excel Landscape Maintenance -- No CPI) 135,942 Install Efficient Emitters & Rehab bare areas in Medians 50,000 Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy 1,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 0 183 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this disMcfs operations. FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance - - - 22,245 30300 Prop Tx -Sp Assessment 162,839 295,236 295,000 295,000 39001 Transfer In - General Fund 83,076 3,546 TOTAL 245,915 298,782 295,000 317,245 PERSONNEL SERVICES 40010 Salaries - 13,878 14,450 14,553 40020 Over Time Wages - 200 200 200 40070 City Paid Benefits - 126 155 125 40080 Retirement - 2,453 2,300 2,639 40083 Worker's Comp. Exp. - 410 435 417 40084 Short/Long Term Disability - 83 80 85 40085 Medicare - 302 300 305 40090 Benefit Allotment 2,142 2,000 2,232 5,500 TOTAL PERSONNEL - 19,594 19,920 20,555 OPERATING EXPENDITURES 5539-42115 Advertising -2,515 5,000 3,000 5,000 5539-42126 Utilities 76,199 72,300 60,000 72,300 5539-42210 Maint. of Grounds/Bldgs 5,967 17,100 13,750 24,100 161,485 Total Operating Exp. 84,681 94,400 76,750 101,400 PROFESSIONAL SERVICES 25500 Reserve- Future Capital Imp 8,689 22,245 5539-44000 Professional Services 3,930 14,612 14,600 5,500 Total Prof. Svcs. 3,930 14,612 14,600 5,500 CONTRACT SERVICES 5539-45500 Contract Services 139,331 139,332 139;330 139,332 5539-45509 Tree Maintenance 3,974 5,155 5,155 5,315 5539-45519 Weed Abatement 13,999 17,000 17,000 17,000 Total Contract Svcs. 157,304 161,487 161,485 161,647 FUND BALANCE RESERVES 25500 Reserve- Future Capital Imp 8,689 22,245 28,143 Total Fund Balance Res. - 8,689 22,245 28,143 TOTAL 245,915 279,188 275,080 317,245 184 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $317,245 ESTIMATED RESOURCES Amount Budgeted: Approp Fund Balance (25500) Amount Budgeted: 22,245 Estimated Based on Projections 22,245 Prop Tx -Sp Assessment (30300) Amount Budgeted: 295,000 Property Tax - 295,000 Parks & Maintenance Inspector 0.05 FTE Transfer In - General Fd (39001) Amount Budgeted: - To Cover Deficit - to be repaid to Gen Fd - TOTAL EXPENDITURE BUDGET $289,102 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 20,555 Full Time Parks & Maintenance Superintendent 0.10 FTE Parks & Maintenance Inspector 0.05 FTE 0.15 FTE OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices 5,000 Utilities (42126) Amount Budgeted: 72,300 Water 57,000 Edison (5.0% increase per SCE) 5,300 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 24,100 As -needed Maintenance 10,000 Tot Lot Repairs at Longview North 7,600 Replace torn sails over Tot Lot 4,000 Fire Ant Eradication at Five Mini -Parks 2,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 5,500 Assessment Engineer 5,500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 139,332 Contract Maint - Excel Landscape Maintenance (No CPI) 139,332 CS - Tree Maintenance (45509) Amount Budgeted: 5,315 Tree Maintenance LLAD #39 Slopes (4 man crew - $26,575/5 yrs) 5,315 Weed Abatement (45519) Amount Butlgetetl: 17,000 Weed Abatement 17,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 28,143 � o c 28.143 FUND DESCRIPTION The City is responsible for the operations of the LLAD #41. This district was set up in accordance 40010 with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive Over Time Wages a special assessment on their property taxes. This fund is to account for the cost of the operations 40080 of this special district. 40083 Worker's Comp. Exp. 40084 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Medicare Actual Adjusted Projected Proposed ESTIMATED RESOURCES TOTAL PERSONNEL 355 25500 Approp Fund Balance - - - - 30300 Prop Tx -Sp Assessment 122,500 120,857 120,000 121,000 39001 Transfer in - General Fund 80,659 99,248 43,400 83,094 39123 Transfer in - Prop A - 5,000 5,000 5,000 TOTAL 203,159 225,105 168,400 209,094 PERSONNEL SERVICES 40010 Salaries 40020 Over Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 ShorULong Term Disability 40085 Medicare 40090 Benefit Allotment 349 TOTAL PERSONNEL OPERATING EXPENDITURES 5541 A2115 Advertising 5541-42126 Utilities 554142210 Maint. of Grounds/Bldgs Total Operating Exp. PROFESSIONAL SERVICES 5541-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5541-45500 Contract Services 5541-45509 Tree Maintenance 5541-45519 CS-Weed/Pest Abatement Total Contract Svcs. FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp Total Fund Balance Res. TOTAL - 11,874 12,400 12,453 - 100 100 100 - 151 150 1" - 2,089 2,000 2,2 - 349 370 355 - 71 70 72 - 273 270 276 - 1,721 1,700 1,793 - 16,628 17,060 17,445 21515 5,000 51000 5,000 51,215 48,600 40,000 49,724 13,944 17,000 10,000 17,000 67,674 70,600 55,000 71,724 3,930 6,337 5,700 5,500 3,930 6,337 5,700 5,500 49,726 49,800 49,800 49,800 43,620 17,900 17,900 18,425 38,209 63,740 40,000 46,200 131,555 131,440 107,700 114,425 100 203,159 208,477 168,400 209,094 186 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $209,094 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: - Prop Tx -Sp Assessment(30300) Amount Budgeted: 121,000 Property Tax 121,000 Interest Revenue Amount Budgeted: - Based on Experience - Transfers In Amount Budgeted: 80,094 _ General Fund 83,094 Prop ASP Fund 123 5,000 TOTAL EXPENDITURE BUDGET $209,094 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 17,445 Full Time Parks & Maintenance Superintendent 0.10 FTE Parks & Maintenance Inspector 0.02 FTE 0.12 FTE OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices 5,000 Utilities (42126) Amount Budgeted: 49,724 Water 46,300 Edison (5.0% increase per SCE) 3,424 Maint of Grounds/Bldgs (42210) Amount Budgeted: 17,000 As -needed Maintenance 7,000 Poison Oak Removal 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 5,500 Assessment Engineer 5,500 CONTRACT SERVICES Contract Services (46600) _ Amount Budgeted: 49,800 Contract Maintenance: Excel Landscape Maint (No CPI) 49,800 CS -Tree Maintenance (45509) Amount Budgeted: 18,425 LLAD #41 Slopes (4 man crew - $63,783/5 yrs) 12,754 Remove Dead Alders/Eucs@Pathfinder Slope (4 man -$28,353/5yrs) 5,671 CS-Weed/Pest Abatement (45519) Amount Budgeted: 46,200 L.A. County Ag 21,200 Fire Brushing by Goats 20,000 Fire Brushing hand work by CCC 5,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: (0) CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 USED OIL BLOCK GRANT FUND FUND DESCRIPTION: DESCRIPTION: Fu TYPE: 6pecia( Revenue FUNCTION: GranC Fund FUND# The Department of Resources Recycling and Recovery (CalRecycle) administers the annual Used Oil Payment Program (OPP) grant program to provide cities with the opportunity to offer used oil recycling and disposal programs. OPERATING EXPENDITURES 5516-41200 Operating Supplies - FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 - - Actual Adjusted Projected Proposed ESTIMATED RESOURCES 2,000 1,200 5516-42115 Advertising 13,430 25500 Approp Fund Balance - 14,525 14,525 19,325 31870 Used Motor Oil Block Grant 15,753 16,021 15,700 15,700 36100 Interest Revenue 88 100 100 100 39115 Transfer in - Waste Mgmt 16,021 2,000 500 Total Prof. Svcs. - TOTAL 31,862 30,646 30,325 35,125 OPERATING EXPENDITURES 5516-41200 Operating Supplies - - - 3,000 5516-42115 Small Tools and Equipment - - - 6,000 5516-42110 Printing 1,979 3,000 2,000 1,200 5516-42115 Advertising 13,430 8,021 5,000 4,300 5516-42120 Postage 800 1,000 30C Total Operating Exp. 16,209 12,021 7,000 14,800 PROFESSIONAL SERVICES 5516-44000 Professional Services 2,000 2,000 500 Total Prof. Svcs. - 2,000 2,000 500 CONTRACT SERVICES 5516-45500 Contract Services 1,128 2,000 2,000 1,000 Total Contract Svcs. 1,128 2,000 2,000 1,000 FUND BALANCE RESERVES 25500 Reserve 14,525 14,625 19,325 18,825 Total Fund Balance Res. 14,525 14,625 19,325 18,825 TOTAL 31,862. 30,646 30,325 35,125 188 CITY OF DIAMOND BAR USED OIL BLOCK GRANT (160) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $35,125 16,300 ESTIMATED RESOURCES OPERATING EXPENDITURES Approp Fund Balance (25500) Amount Budgeted: 19,325 Actual Fund Balance 19,325 Operating Supplies (41200) Amount Used Motor Oil Block Grant (31870) Amount Budgeted: 15,700 Grant Revenue OPP6 15,700 Investment Earnings (36100 Amount Budgeted: 100 Interest Revenue 100 TOTAL EXPENDITURE BUDGET 16,300 OPERATING EXPENDITURES Operating Supplies (41200) Amount Budgeted; 3,000 Funnels, Shop Towels, Uline Bags 3,000 Small Tools and Equipment (41300) Amount Budgeted: 6,000 Used Oil Containers 6,000 Printing (42110) Amount Budgeted: 1,200 Post Card Printing 1,200 Advertising (42115) Amount Budgeted: 4,300 Newspaper, Magazine, Print Media Ads 1,800 Shelter Ads 2,500 Postage (42120) Amount Budgeted: 300 Postage 300 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 500 [PAD Carrying Case/Supplies 500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 1,000 SEMCO 1,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 18,825 M CITY OF DIAMOND BAR Fuwn TYPs: Bpecial Revenue - SPECIAL FUNDS BUDGET FUNCTION: 'i Grant Fund FY 2016-17 FUNIJ*: 161 BEVERAGE CONTAINER RECYCLING GRANT FUND FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers this annual grant program to provide cities with the opportunity to offer beverage container recycling programs, including aluminum, glass, plastic and bi-metal 190 FY 2014-15 FY 201546 FY 2016-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance - 44,211 44,211 38,784 31875 Beverage Container Grant - 14,678 15,079 14,604 36100 Interest Revenue 227 500 500 500 39115 Transfer in - Waste Mgmt 44,443 TOTAL 44,670 59,389 59,790 53,888 OPERATING EXPENDITURES 5516-41200 Supplies 459 2,244 2,244 11,000 5516-42110 Printing - 1,000 262 1,000 5516-42115 Advertising - 2,000 2,000 5,000 5516-42120 Postage 500 500 Total Operating Exp. 459 3,500 4,506 17,50C PROFESSIONAL SERVICES 5516-44000 Professional Services 16,000 16,000 23,000 Total Prof. Svcs. - 16,000 16,000 23,000 CONTRACT SERVICES 5516-45500 Contract Services 1,000 500 1,000 Total Contract Svcs. - 1,000 500 1,000 FUND BALANCE RESERVES 25500 Reserve 44,211 38,889 38,784 12,388 Total Fund Balance Res. 44,211 38,889 38,784 12,388 TOTAL 44,670 59,389 59,790 53,888 190 CITY OF DIAMOND BAR BEVERAGE CONTAINER RECYCLING GRANT FUND (161) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $53,888 ESTIMATED RESOURCES Amount Budgeted: Approp Fund Balance (25500) Amount Budgeted: 38,784 Actual Fund Balance 38,784 11,000 Beverage Container Grant (31870) Amount Budgeted: 14,604 Grant Revenue 14,604 Mailer Interest Income (36100) Amount Budgeted: 500 Interest Income 500 5,000 Transfer In - Waste Management (39115) Amount Budgeted: To Move Fund Balance from Fund 115 - TOTAL EXPENDITURE BUDGET 41,500 OPERATING EXPENDITURES Supplies (41200) Amount Budgeted: 11,000 Beverge Container Recycling Bins 11,000 Printing (42110) - Amount Budgeted: 1,000 Mailer 1,000 Advertising (42115) Amount Budgeted: 5,000 Windmill Ad 1,800 Public Outreach 3,200 Postage (42120) Amount Budgeted: 500 Mailer postage 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 23,000 Big Belly Solar Container 23,000 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 1,000 SEMCO 1,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 12,388 191 } (� gel0. WE 08 _ } ] /q�)q§bQmu / 444\2, ! § y, \\3/rew ] /q�)q§bQmu CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: This fund was created to account for the City capital improvement projects which are not required to be accounted for in independent funds. The revenues in this fund will generally come from transfers in from other funds and have been identified for specific capital projects. CAPITAL OUTLAY 5310-46415 - FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 5510-46411 Street Improvements Actual Adjusted Projected Proposed ESTIMATED RESOURCES Traffic Mgt Improvements 166,980 4,795,000 165,000 25500 Appropriated Fund Balance (88,639) (71,560) (71,560) (71,560) 31333 Tr Mgmt System Rev -County Misc. Capital Improvements 918,253 3,6681194 2,681,130 31814 Habitat Conservation Grant 89,639 181,579 - 206,579 31820 Land & Conservation Grant 92,976 143,697 - 116,497 31821 Recreation Trails Grant 22,808 130,909 - 130,909 36950 Cost Reimb- Various Funds - 4,088,333 - 503,000 39001 Transfer in - General Fd 477,787 - - 443,565 39001 Transfer in - General Fd Res 2,891,333 1,315,533 1,150,099 39110 Transfer in - Measure R 808,541 1,343,446 630,374 722,821 39111 Transfer in - Gas Tax 618,310 1,230,919 639,879 591,040 39112 Transfer in - Prop A - Trans 595,000 - 760,155 39113 Transfer in - Prop C Transit 865,161 622,765 259,495 902,565 39114 Transfer in -MAP -21 613,828 4,902,124 1,520,406 7,682,387 39116 Transfer in -Traf Mit Fund 1,082,035 165,014 1,096,281 39117 Transfer in - Sewer Mit Fund - 108,020 - 109,000 39118 Transfer in-AB2766 29,367 220,000 120,000 219,705 39119 Transfer in - Trails Fd 130,021 130,021 36,901 39120 Transfer in - MTA Grants Fd 98,405 2,366,261 123,071 3,517,094 39121 Transfer in - Waste Hauler Fur 101,138 246,201 172,173 202,023 39122 Transfer in - Quimby - - - 414,607 39123 Transfer in - Prop A -SPks 294,432 - 30,000 300,000 39124 Transfer in - Park Developmt 84,831 192,332 80,748 137,409 39124 Transfer in - CDBG 159,363 161,313 25,965 136,301 39540 Transfer in - Build & Fac Maint 137,500 TOTAL 4,267,947 20,564,728 5,141,119 19,444,878 CAPITAL OUTLAY 5310-46415 Park& Rec Improvements 664,999 1,502,485 203,819 1,604,802 5510-46411 Street Improvements 1,942,025 4,333,047 1,681,375 2,976,000 5510-46412 Traffic Mgt Improvements 166,980 4,795,000 165,000 3,342,155 5510-46413 Transportation Infrastructure 647,250 5,932,247 481,355 9,974,481 5510-46420 Misc. Capital Improvements 918,253 3,6681194 2,681,130 1,619,000 Total Capital OutJay 4,339,507 20,230,973 5,212,679 19,516,438 FUND BALANCE RESERVES 25500 Reserve- Future Capital Imp (71,560) 333,755 (71,560) (71,560) Total Fund Balance Res. (71,560) 333,755 (71,560) (71,560) TOTAL 4,267,947 20,564,728 5,141,119 19,444,878 194 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $19,444,878 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: (71,560) (71,560) Habitat Conservation Grant (31814) Amount Budgeted: 206,579 25315 Construct Steep Canyon Trail/Loop 25,000 25416 Construct Pantera Park Trail 156,579 Design of Canyon Loop Trail 25,000 Land & Water Conservation Grant (31820) Amount Budgeted: 116,497 25315 Construct Steep Canyon Trail/Loop 25,000 25416 Construct Pantera Park Trail 91,497 Recreation Trails Grant (31821) Amount Budgeted: 130,909 25514 Construction of Steep Canyon Trail Conn to Canyon Loop 130,909 Cost Reimbursement (36950) -Various Sources 503,000 FY 16-17 New Projects: 26315 DBB/BCR Intersection Enhancements (Developer Fees) (new source; 103,000 23316 Lemon Ave. Interchange Project (CON) (HSIP) (new funding source) 400,000 FY 15-16 Carryovers: None - Transfers In - General Fund (39001) Prop A Exchg Amount Budgeted: 443,565 FY 16-17 New Projects: 24416 Pathfinder Road Rehab (W. City Limit to PH) (new funding source) 166,825 24716 Copley/GSD Intersection Modification (new funding source) 141,740 FY 15-16 Carryovers: 24316 Arterial Street Rehab & Drainage Impr (Brea Canyon Cutoff) 135,000 Transfers In - General Fund Reserves (39001) Amount Budgeted: 1,150,099 FY 16-17 New Projects: 24414 Morning Canyon Parkway Imp (add'I appropriation) 18,099 26516 City Entry Monuments (GSD/Calbourne & DBB/Temple)(new approp) 120,000 Diamond Bar Blvd Streetscape - Design 300,000 Washington Street Enhancement 110,000 25817 DBC Restroom Lighting Remodel 25,000 FY 15-16 Carryovers: 24414 Morning Canyon Parkway Imp 300,000 26016 Groundwater Drainage Improvement 225,000 26416 DBB/Grand Ave. Clock 52,000 Transfers In - Measure R (39110) Amount Budgeted: 722,821 FY 16-17 New Projects: Residential & Collector Street Rehab Area 5 - Design 22,005 FY 15-16 Carryovers: - 01416 Residential & Collector Street Rehab Area 4 700,816 195 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2016-17 PAGE 2 Transfers In - Gas Tax (39111) Amount Budgeted: 591,040 FY 16-17 New Projects: None FY 15-16 Carryovers: 01416 Residential & Collector Street Rehab Area 4 540,040 26516 City Entry Monuments (GSD/Calbourne & DBB/Temple) 51,000 Transfers In - Prop A (39112) Amount Budgeted: 760,155 FY 16-17 New Projects: FY 16-17 New Projects: Battery Back Up System - 20 Units 130,000 FY 15-16 Carryovers: 67,000 24914 Traffic Signal Infrastructure Upgrades 365,000 26316 Median Modification (DBB(Maple Hill) 50,000 24516 Traffic Signal Infrastructure Upgrades -YR2 Design 35,155 24616 Adaptive Traffic Control System 180,000 Transfers In - Prop C (39113) Amount Budgeted: 902,565 FY 16-17 New Projects: 26315 DBB/BCR Intersection Enhancements (add'I appropriation) 67,000 Battery Back Up System - 20 Units 100,000 23313 Traffic Signal Infrastructure Upgrades- YR2 Construction 372,295 23316 FY 15-16 Carryovers: 2,603,333 26315 DBB/BCR Intersection Enhancements 133,270 24616 Adaptive Traffic Control System 180,000 24716 Copley/GS Drive Intersection Modification 50,000 Transfers In - MAP -21 (39114) Amount Budgeted: 7,682,387 FY 16-17 New Projects: 23316 Lemon Ave. Interchange Project - CON (add'] approp) 4,275,622 FY 15-16 Carryovers: 23313 Lemon Ave. Interchange Project (ROW) 578,432 23316 Lemon Ave. Interchange Project (CON) 2,603,333 24316 Arterial Street Rehab - Zone 2 225,000 Transfer In - Traffic Improvement Fund (39116) Amount Budgeted: 1,096,281 FY 16-17 New Projects: 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) (add'I fds) 111,000 Traffic Signal Infrastructure Upgrades YR 3 Design 110,000 FY 15-16 Carryovers: 26315 DBB/BCR Intersection Enhancements 248,730 01416 Residential & Collector Street Rehab Area 4 385,116 24416 Pathfinder Road Rehab 133,175 24716 Copley/Golden Springs Drive Intersection Mod 58,260 26316 Median Modification (DBB/Maple Hill) 50,000 Transfer In - Sewer Improvement Fund (39117) Amount Budgeted: 109,000 FY 16-17 New Projects: None FY 15-16 Carryovers: 26116 Sewer System Master Plan 196 109,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2016-17 PAGE Transfers In - AB2766 (39118) Amount Budgeted: 219,705 24516 FY 16-17 New Projects: Traffic Signal Infrastructure Upgrades -YR3 119,705 FY 15-16 Carryovers: 24914 Traffic Signal Infrastructure Upgrades -YR 1 5,000 24516 Traffic Signal Infrastructure Upgrades -YR 2 50,000 22316 Neighborhood Traffic Management Prgm 45,000 Transfer In - Bike & Pedestrian Path (TDA) (39119) Amount Budgeted: 36,901 FY 16-17 New Projects: None FY 15-16 Carryovers: 24414 Morning Canyon Parkway Improvements 36,901 Transfers In - MTA Grants (39120) Amount Budgeted: 3,517,094 FY 16-17 New Projects: 23316 Lemon Ave. Interchange Project- CON (add'I appropriation) 1,273,904 FY 15-16 Carryovers: 23313 Lemon Ave. Interchange Project ROW 228,524 23316 Lemon Ave. Interchange Project - CON 614,666 24616 Adaptive Traffic Control System 1,400,000 Transfer In - Waste Hauler Fund (39121) Amount Budgeted: 202,023 FY 16-17 New Projects: Residential & Collector Street Rehab Area 5 (Design) 127,995 FY 15-16 Carryovers: 01416 Residential & Collector Street Rehab Area 4 74,028 Transfer In - Quimby Fees Fund (39122) Amount Budgeted: 414,607 FY 16-17 New Projects: 25215 Swing Set at Longview Park North (new funding source) 43,438 25116 Construct Longview Park South Impr (new funding source) 235,169 Design/Construct Peterson Park Play Equip/Surface 100,000 Design Small Bridge at Sycamore Canyon Park 36,000 FY 15-16 Carryovers: None Transfer In - Prop A Safe Parks Fund (39123) Amount Budgeted: 300,000 FY 16-17 New Projects: None - FY 15-16 Carryovers: 25016 Construct Improvements at Star Dust Park 300,000 Transfers In - Park Dev Fund (39124) Amount Budgeted: 137,409 FY 16-17 New Projects: Design of Canyon Loop Trail 25,000 25416 Construct Pantera Park Trail (add'I funding source) 25,000 FY 15-16 Carryovers: 25414 Design of Heritage Park & Community Center Improvements 34,324 25514 Construction of Steep Canyon Trail Connector to Canyon Loop 5,491 25416 Construct Pantera Park Trail 47,594 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2016-17 PAGE Transfers In - CDBG (39125) Amount Budgeted: 136,301 FY 16-17 New Projects: 1,604,802 ADA Impr at Bye Cyn-Bridge/Walkway 65,370 Contract Admin- ADA Impr at Bye Cyn-BridgelWalkway 8,913 FY 15-16 Carryovers: 8,913 601721-15 Construct ADA Improvements at Star Dust/Longview Park South 53,976 601721-15 Contract Admin Construct ADA Impr at Star Dust/Longview Park Sth 8,042 Transfers In - Build & Fac Maint (39540) Amount Budgeted: 137,500 FY 16-17 New Projects: DBC Restore Roofing 137,500 FY 15-16 Carryovers: None TOTAL EXPENDITURE BUDGET $19,516,438 CAPITAL OUTLAY 2,976,000 Park & Rae Improvements (5310-46415) Amount Budgeted: 1,604,802 Design of Canyon Loop Trail 50,000 ADA Impr at Bye Cyn- BridgelWalkway, 65,370 Contract Admin- ADA Impr at Bye Cyn-Bridge/Walkway 8,913 Design/Construct Peterson Park Play Equip/Surface 100,000 Design Small Bridge at Sycamore Canyon Park 36,000 DBC Restore Roofing 137,500 DEC Restroom Lighting Remodel 25,000 Park & Roe Imp Carryovers (5310-46415) 25414 Design of Heritage Park & Community Center Improvements 34,324 25514 Construction of Steep Canyon Trail Connector to Canyon Loop 136,400 25416 Construct Pantera Park Trail 320,670 601721-15 Construct ADA Improvements at Star Dust/Longview Park South 53,976 601721-15 Contract Admin Construct ADA Impr at Star Dust/Longview Park Sth 8,042 25215 Swing Set at Longview Park North 43,438 25315 Design Pantere Park Trail 50,000 25016 Construct Improvements at Star Dust Park 300,000 25116 Construct Longview Park South Impr 235,169 Street Improvements (5510-46411) Amount Budgeted: 2,976,000 Residential & Collector Street Rehab Area 5 (Design) 150,000 Street Improvements Carryovers (5510-46411) 24414 Morning Canyon Parkway Imp 355,000 01416 Residential & Collector Street Rehab Area 4 1,700,000 26316 Median Modification (DBB/Maple 11111) 360,000 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) 411,000 Traffic Mgt Improvements (551046412) Amount Budgeted: 3,342,155 Battery Back Up System - 20 Units 230,000 Traffic Signal Infrastructure Upgrades - YR2 Construction 492,000 Traffic Signal Infrastructure Upgrades -YR3 Design 110,000 am CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2016-17 PAGE 5 Traffic Mgt Improvements Carryovers (5510-46412) 22316 Neighborhood Traffic Management Program 45,000 24914 Traffic Signal Infrastructure Upgrades -YR1 370,000 24516 Traffic Signal Infrastructure Upgrades -YR2 Design 85,155 24616 Adaptive Traffic Control System 1,760,000 24716 Copley/GSD Intersection Modification 250,000 Transportation Infrastructure (5510-46413) Amount Budgeted: 9,974,481 No New Projects Transportation Infrastructure Carryovers (551046413) 23313 Lemon Ave. Interchange Project -ROW 806,956 23316 Lemon Ave. Interchange Project - CON 9,167,525 Misc Improvements (5510-46420) Amount Budgeted: 1,619,000 Diamond Bar Blvd. Streetscape- Design 300,000 Washington Street Enhancement 110,000 Mise Improvements Carryovers (5510-46420) 26315 DBB/BCR Intersection Enhancements 552,000 26016 Groundwater Drainage Improvements 225,000 26116 Sewer System Master Plan 109,000 26316 Median Modification (DBB/Maple Hill) 100,000 26416 DBB/Grand Ave. Clock 52,000 26516 City Entry Monuments (GSD/Caloourne & DBB/Temple) 171,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: (71,560) 199 CITY OF DIAMOND BAR DEBT SERVICE BUDGET FY 2016-17 DEBT SERVICE FUND FUND DESCRIPTION: This fund was established to account for the debt service on the 2002 fixed rate bonds used to finance the Diamond Bar Center The fund will account for principal and interest payments on the bonds and any banking charges related to the bond. The costs will be reimbursed by means of atransfer from the General Fund, FY 2094-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 4 4 4 - 36100 Investment Earnings 7 - - 39001 Transfer from General Fund 846,649 857,141 856,902 860,606 TOTAL 846,560 857,145 85'906 860,606 OTHER EXPENDITURES 4090-42128 Banking Charges 3,250 3,600 3,300 3,500 4090-44010 Amounting &Auditing - 1,185 1,150 1,200 409047050 Bond Principal 365,000 385,000 385,000 400,000 4090-47100 Interest Expense 478,405 467,456 467,456 455,906 Total Other Exp. 846,656 857,141 856,906 860,606 FUND BALANCE RESERVE 25500 Fund Balance Reserve 4 4 Total Fund Balance Res. 4 4 - - TOTAL 846,660 857,145 856,906 860,606 200 CITY OF DIAMOND BAR DEBT SERVICE FUND (370) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $860,606 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: Estimated Based on Projections - Interest Revenue (36100) Amount Budgeted: - Based on history - Transfer In - General Fund (39001) Amount Budgeted: 860,606 Transfer In - General Fund for Debt Service 860,606 TOTAL EXPENDITURE BUDGET $860,606 OTHER EXPENDITURES Debt Service Expenditures Amount Budgeted: 855,906 Bond Principal (47050) 400,000 Interest Expense (47100) 455,906 Banking Charges (42128) Amount Budgeted: 3,500 Banking Charges 3,500 Accounting & Auditing (44010) Amount Budgeted: 1,200 State Controller's Report 1,200 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 201 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 SELF INSURANCE FUND FUND DESCRIPTION: FUNDTYPE IMerrial Svc FUNCTION Satf lMara— FUNDWz i' 516 This fund was established in accordance with Resolution #89-53. The resolution states the City 16,500 will establish a self-insurance reserve fund- The purpose of the fund shall be to pay all self - 4081-47210 Insurance Deposits assumed losses and related costs. Contributions to the fund shall be pro -rata from all other 407,351 City funds afforded protection under the program based upon each of the funds exposure to liability. Total Other Exp. FY 2014-16. FY 2015-16 FY 2016-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 1,001,373 1,007,034 1,007,034 1,000,000 36100 Interest Revenue 5,661 6,000 6,000 6,000 39001 Transferin-General Fund 198,935 311,409 409,300 1,000,000 436,216 TOTAL 1,205,969 1,324,443 1,422,334 1,324,443 1,442,216 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 13,397 16,500 14,984 16,500 4081-47210 Insurance Deposits 185,538 300,909 407,351 425,716 Total Other Exp. 198,935 317,409 422,335 442,216 FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,007,034 1,007,034 1,000,000 1,000,000 Total Fund Balance Res. 1,007,034 1,007,034 1,000,000 1.,000,000 TOTAL 1,205,969 1,324,443 1,422,334 1,442,216 KIYA CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET 81,442,216 Insurance Expenditures (47200) Amount Budgeted: 16,500 Crime Insurance Renewal 1,500 ESTIMATED RESOURCES 15,000 Insurance Deposits (47210) Amount Budgeted: Approp Fund Balance Amount Budgeted: 1,000,000 Estimated Based on Projections 5,280 1,000,000 Reserve (25500) Amount Budgeted: 1,000,000 Interest Revenue (36100) Amount Budgeted: 6,000 Based on history 6,000 Transfer In -General Fund (39001) Amount Budgeted: 436,216 Transfer In 436,216 TOTAL EXPENDITURE BUDGET 8442,216 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 16,500 Crime Insurance Renewal 1,500 Property Insurance 15,000 Insurance Deposits (47210) Amount Budgeted: 425,716 Liability & Workers Compensation Insurance 420,436 Pollution Liability Insurance 5,280 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,000,000 1,000,000 203 CITY OF DIAMOND BAR FUNa PE vernal Svo SPECIAL FUNDS BUDGET FUNQTIDN Equd3 Mint & Rep[: FY 2016-17 FUND #:! 520 VEHICLE MAINTENANCE & REPLACEMENT FUND FUND DESCRIPTION This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's vehicles and associated equipment. The vehicles and equipment will be capitalized over its useful life expectancy. Beginning with FY 2015/16 the fleet fuel and maintenance costs will also be tracked in this fund. The necessary funds to cover the costs incurred are transferred from the General Fund. FY 2014-16 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance, Beginning of Year 447,927 830,246 830,246 601,746 36100 Investment Revenue 3,296 5,000 6,000 5,000 39001 Transfer in - General Fd 400,000 TOTAL 851,223 835,246 036,246 606,746 OPERATING EXPENSE 4090-42310 Fuel- General Government - - 5,000 14,000 - 4093-42310 Fuel - Civic Center - - - 15,000 5230-42310 Fuel- Neighborhood Improv, - 4,000 1,500 2,000 5310-42310 Fuel - Comm Services - 12.,000 9,000 10,000 555442310 Fuel -Public Works - 10,000 6,000 8,000 4090-42203 Vehicle Maint - Gen Gov't - 2,000 10,000 10,000 5230-02203 Vehicle Maint - NI - 2,000 1,000 2,000 5310-02203 Vehicle 'Maint-Comm Services - 12,500 11,500 11,500 5554-42203 Vehicle Maint-Public Works - 2,000 1,500 2,000 4090-42215 Depreciation Expense 20,977 15,000 20,000 25,000 20,977 64,500 74,500 85,500 CAPITAL OUTLAY 409046100 Auto Equipment 158,683 160,000 55,200 - 158583 160,000 55,200 FUND BALANCE RESERVE 25500 Fund Balance, End of Year 830,246 612,063 601,746 456,046 Total Fund Balance Res. 830,246 612,063 601,746 466,046 TOTAL 851,223 835,246 636,246 606,746 Exhibit Vehicles History June 30, 2014 June 30, 2015 Vehicles Values 272,607 328,755 Depreciation 208,146 229,123 Net Book Values (Restricted) 64,461 99,632 P41L! CITY OF DIAMOND BAR VEHICLE MAINTENANCE & REPLACEMENT FUND FY 2016-17 TOTAL RESOURCE BUDGET $606,746 ESTIMATED RESOURCES Fund Balance (25500) Amount Budgeted: 601,746 Based on beginning fiscal year 601,746 25,000 Interest Revenue (36100) Amount Budgeted: 5,000 Based on History 5,000 Transfer In - General Ftl (39001( TOTAL EXPENDITURE BUDGET $140,700 OPERATING EXPENDITURES Depreciation Expense (409042215) Amount Budgeted: 25,000 Annual Depreciation 25,000 Fuel (409342310) Amount Budgeted: 15,000 Fuel - Pool Cars 15,000 Fuel (523042310) Amount Budgeted: 2,000 Fuel - Neighboorhood Improvement 2,000 Fuel (5 31 0 42 31 0) Amount Budgeted: 10,000 Fuel - Community Services 10,000 Fuel(556442310) Amount Budgeted: 8,000 Fuel -Public Works 8,000 Vehicle Maintenance (409042203) 10,000 Vehicle Maintenance - Pool Cars 10,000 Vehicle Maintenance (523042203) 2,000 Vehicle Maintenance- Neighborhood Improvement 2,000 Vehicle Maintenance (531042203) 11,500 Vehicle Maintenance- Community Services) 10,000 Service to 2000 Ford Econovan 1,500 Vehicle Maintenance (555442203) 21000 Vehicle Maintenance - Public Works 2,000 CAPITAL OUTLAY Auto Equipment(46100) Amount Budgeted: 55,200 Equipment Purchase Generator for 2015 Ford F450 4,700 Vehicle(s) Purchase Replace 2000 GEM Car 10,500 Replace 1997 Ford F-250 40,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 466,046 Fund Balance, End of Year 466,046 205 CITY OF DIAMOND BAR fUNP TYPE: Internal Svc SPECIAL FUNDS BUDGET FUNC710N;: Fqulp MainVniaplcmt FY 2016-17 FyND #: 530,: EQUIPMENT MAINTENANCE & REPLACEMENT FUND FUND DESCRIPTION This fund has been established to assist the City in funding and anticipating various equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. FY 2014-15 FY 2015-16 FY 2015-16 - FY 201647 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance, Beginning of Year 669,056 729,509 729,509 698,009 36100 Investment Revenue 1,524 2,500 2,500 2,500 39001 Transfer in- General Fund 316,000 155,000 255,000 147,400 TOTAL 986,580 887,009 987,009 847,909 OPERATING EXPENDITURES 407042215 Depreciation - Expense Total Operating EXP CAPITAL OUTLAY 46230 Computer Equip -Hardware 46235 Computer Equip -Software 46235 Comp Equip -Software C/O Total Capital Outlay FUND BALANCE RESERVE 25500 Fund Balance, End of Year Total Fund Balance Res. TOTAL Exhibit Computer Equipment History Computer Equipment Value Depreciation Net Book Values (Restricted) 133,984 45,000 134,000 135,000 133,984 45,000 134,000 135,000 123,087 142,000 142,000 134,400 13,000 13,000 13,000 123,087 155,000 155,000 147,400 729,509 687,009 698,009 565,509 729,509 687,009 698,009 565,509 986,580 887,009 987,009 847,909 June 30, 2014 June 30, 2015 578,345 658,618 103,740 237,724 474,605 420,894 206 CITY OF DIAMOND BAR EQUIPMENT MAINTENANCE & REPLACEMENT FUND BUDGET DISCUSSION FY 2016-17 TOTAL RESOURCE BUDGET $847,909 ESTIMATED RESOURCES Interest Revenue (36100) Amount Budgeted: 2,500 OPERATING EXPENDITURES 2,500 Transfer In - General Fund (39001) Amount Budgeted: 147,400 Transfer In - General Fund (for Computers) 147,400 Existing Hardware Fund Balance Reserves Amount Budgeted: 698,009 Unrestricted Fund Balance Reserves 698,009 TOTAL EXPENDITURE BUDGET $282,400 OPERATING EXPENDITURES Depreciation Exp (42215) Amount Budgeted: 135,000 Existing Hardware 135,000 New Hardware (assumed .50 year) CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 134,400 Printer Replacements (8 Units:11-16 yrs old) 7,000 Laptop Replacements (6 Units) 14,400 Copier Repalcment (1 Unit) 18,000 Network Replacements (numerious units) 65,000 Server refresh (2 servers) 30,000 Computer Equip -Software (46235) Amount Budgeted: 13,000 Updated Aerial Photography (GIS) 5,000 Pavement & Traffic Software (PW) 3,000 Adobe CS6 (PIC) 5,000 FUND BALANCE RESERVES Fund Balance (25500) Amount Budgeted: 565,509 Fund Balance Reserves 565,509 207 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2016-17 BUILDING FACILITY & MAINTENANCE FUND FUND DESCRIPTION: This fund was established in FY12-13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source in this fund is rebates received from - - - Southern California Edison from the installation of solar panels at City Hall. 9915-49250 Transfer Out- CIP Fund Carryover FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance 119,134 379,892 379,892 592,892 36100 Interest Income 1,209 3,000 3,000 3,000 36760 Solar Incentive Revenue 9,549 10,000 10,000 10,000 39001 Transfer In - General Fund 250,000 200,000 420,192 TOTAL 379,892 392,892 592,892 605,892 OPERATING EXPENSE 4090-42215 Depreciation Expense CAPITAL OUTLAY - 4093-46410 Capital Improvements TRANSFERS OUT 9915-49250 Transfer Out -CIP Fund - - - 137,500 9915-49250 Transfer Out- CIP Fund Carryover - - - - 137,500 FUND BALANCE RESERVE 25500 Restricted Fund Balance - - - - 25500 Unrestricted Fund Balance 379,892 392,892 592,892 420,192 Total Fund Balance Res. 379,892 392,892 592,892 420,192 TOTAL 379,892 392,892 592,892 605,892 208 CITY OF DIAMOND BAR BUILDING FACILITY & MAINTENANCE FUND FY 2016-17 TOTAL RESOURCE BUDGET $605,892 ESTIMATED RESOURCES Restricted Fund Balance (25500) Amount Budgeted: - Book Value of Equipment - Unrestricted Fund Balance (25500) Amount Budgeted: 592,892 Estimated Based on Projections Amount Budgeted: 592,892 48,200 Replace Windmill Room Door to Storeroom 1,000 Interest Income (36100) Amount Budgeted: 25,000 3,000 Estimated Based on Projections 5,000 3,000 Painting Outdoors at CH -Entrances, light poles & tubular fencing 7,500 Painting Indoors at City Hall/Library Solar Incentive Revenue (36760) City Hall 10,000 Solar Incentive Revenue from SCE 10,000 4,000 Willow Room 850 Transfer In - General Fund Windmill Room - Transfer in - General Fund - TOTAL EXPENDITURE BUDGET - $185,700 OPERATING EXPENDITURES Depreciation Expense (4090-42215) Amount Budgeted: - Annual Depreciation - CAPITAL OUTLAY Capital Improvements Amount Budgeted: 48,200 Replace Windmill Room Door to Storeroom 1,000 Replace Tile in 1st Floor Bays Bathroom 25,000 Paint Wood Fascia @ City Hall/Library Entrances 5,000 Painting Outdoors at CH -Entrances, light poles & tubular fencing 7,500 Painting Indoors at City Hall/Library 9,700 City Hall 4,000 library 4,000 Willow Room 850 Windmill Room 850 TRANSFER OUT Transfer Out -CIP Fund (9915-49250) AmountBudgeted: 137,500 ( - _ -DBC Restore Roofing 137,500 Transfer Out- CIP Fund Carryovers (9 91 5 49 2 50) Amount Budgeted: - None - FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: Year End Book Value of Equipment - Unrestricted Fund Balance (25500) Amount Budgeted: 420,192 Based on Budget -Unrestricted 420,192 Agenda No. 6.1 6.1 Waive reading in full of all ordinances and resolutions and adopt the Consent Calendar. There is no report for this agenda item. Agenda No. 6.2 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR ��MAY 3, 2016 CALL TO ORDER: Mayor Lyons called the Regular City Council Meeting to order at 6:30 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Evergreen Elementary School Student Annie Chen. INVOCATION: Randy Lanthripe, Pastor, Church in the Valley provided the invocation. ROLL CALL: Council Members Herrera, Low, Tye, Mayor Pro Tem Lin and Mayor Lyons. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Deputy City Manager; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Amy Haug, Human Resources Manager; Kimberly Young, Senior Civil Engineer; Anthony Santos, Senior Management Analyst; Grace Lee, Senior Planner; Cecilia Arellano, Public Information Coordinator; and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: Mayor Lyons announced that Consent Calendar Item 6.10 would be pulled for discussion. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Lyons and Council Members presented Certificates of Recognition to the Evergreen Elementary School Odyssey of the Mind Team, for becoming the California State Champions. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None 3. PUBLIC COMMENTS: Pui-Ching Ho, Diamond Bar Library Librarian spoke about library events that will be taking place during the month of May. Saturday, May 7 at 2:00 p.m. the library will offer a public speaking workshop for teens 13 to 17. Wednesday May 11th there will be a special story time featuring The Tale of the Lucky Cat by author and illustrator Sunny Seki for children ages 2-11 sponsored by the Diamond Bar Friends of the Library. Please check the library's website at colapublib.org for additional programs. Cynthia Smith stated that she believes that there is a lack of conservation of Diamond Bar's natural resources, particularly with respect to the Millennium project and asked City Council Members if they had ever received financial contributions from Millennium or others related to the project within the last 10 years? Have your friends or relatives benefited from such gifts. She addressed MAY 3, 2016 PAGE 2 CITY COUNCIL C/Tye, C/Low and M/Lyons and asked for their answers stating that concerned voters have a right to understand what is behind city management decisions, especially in light of glaring contradictions as shown in the Millennium project. 4. RESPONSE TO PUBLIC COMMENTS: MPT/Lin asked CM/DeStefano if he had any comments regarding the previous speaker's claim that Diamond Bar's Conservation Code is "fraud" and compares the code with Claremont, etc. CM/DeStefano stated that he cannot compare the City's code to what other cities do because he is not familiar with other city's codes. What he can say to respond differently is that each city manages its trees, its forestry, and its urban areas differently. Foothill cities tend to be more preservation oriented. Most of the foothill cities nearby Diamond Bar are pretty much already fully developed and they are infill cities. Cities in more of the flatland areas such as EI Monte which was mentioned will have different policies than environmentally rich cities such as Claremont which is nestled up against the national forest. Diamond Bar's policies, programs, regulations and philosophy about trees and development grew about 20 plus years ago when the City embarked on its very first General Plan. Diamond Bar is now in the process of commencing a complete rewrite of that General Plan which he has mentioned in prior Council meetings. From the General Plan came forth policy statements that then needed to be implemented regarding such things as the City's natural resources. From that policy document came the Zoning Code which included Tree Protection Ordinances, Zoning which included development rights, intensity, density, setbacks, the Subdivision Code, different plans for different parts of the area, and preservation comments for areas like Tonner Canyon which is basically the area between Diamond Bar and Brea. All of those policy statements grew out of a lot of public debate. There were about a hundred public meetings during the General Plan development process in the mid 90's. During an upcoming City Council meeting, staff will be bringing forward a recommendation to hire a General Plan Consultant to begin a three-year process which will initiate the discussion again about all of these issues and policy statements. The time is ripe to talk about it again and to MPT/Lin's original question, he cannot speak to how Diamond Bar compares to other cities which is not necessarily an appropriate comparison because it should be what Diamond Bar wants versus what another city is doing. Other cities can serve as examples but it is what this community wants and how the preservation of trees may affect private property rights while providing other environmental benefits. The balance of all of that needs to be looked at very carefully. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — May 10, 2016 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive (canceled). MAY 3, 2016 PAGE 3 CITY COUNCIL 5.3 Traffic and Transportation Commission Meeting, May 12, 2016 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. City Council Meeting — May 17, 2016 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Tye moved, C/Herrera seconded, to approve Consent Calendar Items 6.1 through 6.9 with Item 6.10 set aside for separate consideration. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Low, Tye, MPT/Lin, M/Lyons NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS AND ADOPT THE CONSENT CALENDAR. 6.2 APPROVED CITY COUNCIL MINUTES — Regular Meeting of April 19, 2016 —As presented. 6.3 RATIFIED CHECK REGISTER — Dated April 14, 2016 through April 27, 2016 totaling $944,587.43. 6.4 APPROVED TREASURER'S STATEMENT — Month of March 2016, 6.5 AWARDED CONTRACT TO ARCHITERRA DESIGN GROUP, INC. FOR THE DESIGN OF CONSTRUCTION DOCUMENTS FOR PETERSON PARK TOT LOT FOR $21,020; APPROPRIATION OF $21,020 OF PARK DEVELOPMENT FUNDS FOR THIS WORK; PLUS, THE DESIGN OF FOURTEEN (14) INFORMATION PANELS FOR THE CITY'S TRAILS, FOR $8,000 FOR A TOTAL AUTHORIZATION OF $29,020; AMOUNT INCLUDES $2,000 FOR REIMBURSABLES. 6.6 AWARDED CONTRACT TO WESTERN AUDIO VISUAL, INC. FOR NEW PROJECTOR AND SCREEN AT THE DIAMOND BAR CENTER, IN AN AMOUNT NOT -TO -EXCEED $55,000 INCLUDING CONTINGENCY FUNDS. 6.7 a) ADOPTED RESOLUTION NO. 2016-12: DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 38 AND DIRECTED THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 21, 2016 REGULAR MEETING. MAY 3, 2016 PAGE 4 CITY COUNCIL b) ADOPTED RESOLUTION NO. 2016-13: DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECTED THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 21, 2016 REGULAR MEETING. c) ADOPTED RESOLUTION NO. 2016-14: DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECTED THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 21, 2016 REGULAR MEETING. 6.8 APPROVED CONTRACT AMENDMENT NO. 2 WITH HARDY & HARPER, INC. FOR THREE (3) FISCAL YEARS (FY 2016-17; FY 2017- 18 AND FY 2018-19) FOR ON-CALL PUBLIC WORKS MAINTENANCE SERVICES SPECIFIC TO ASPHALT PAVEMENT, SIDEWALK, CURB & GUTTER AND STRIPING MAINTENANCE. 6.9 ADOPTED RESOLUTION NO. 2016-15: ACCEPTING A QUITCLAIM DEED AND IRREVOCABLE OFFER OF DEDICATION FROM THE WALNUT VALLEY UNIFIED SCHOOL DISTRICT FOR PUBLIC USES SPECIFIC TO LARKSTONE PARK AND LARKSTONE DRIVE. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.10 ADOPT RESOLUTION NO. 2016-16: APPROVING FINAL TRACT MAP NO. 53430 FOR THE SUBDIVISION OF AN 80 ACRE SITE INTO 48 RESIDENTIAL LOTS, LOCATED DIRECTLY SOUTH OF ROCKY TRAIL ROAD AND ALAMO HEIGHTS DRIVE AND WEST OF HORIZON LANE, WITHIN THE GATED COMMUNITY OF THE COUNTRY ESTATES IN THE CITY OF DIAMOND BAR. CM/DeStefano stated that at the conclusion of this agenda item and Council deliberation, staff is recommending that the City Council adopt a Resolution approving the Final Tract Map for this project. This is a 48 home, multi-million dollar luxury residential community proposed inside the gates of The Country Estates. This is the result of a project that the City Council approved in 2006. A Tentative Tract Map was adopted and approved at that time and with that Tract Map there were three resolutions that identified the variety of permits that went with that development. One resolution was for an Environmental Impact Report (EIR; the second was the hillside development incorporating a tree removal request, a variance for wall heights and the development itself on the acreage; and, the third resolution was specific to the subdivision of the land to create the 48 - residential lots. Before the City Council tonight is the Final Map. Within the resolution that supports the Tentative Map were approximately 161 conditions. About 35 of those conditions were very specific to be MAY 3, 2016 PAGE 5 CITY COUNCIL accomplished by the developer prior to the City Council's consideration of the Final Map. It is principally those 35 conditions the developer has spent the last several years working toward completion of and has processed all of the requisite technical details that have been evaluated by the experts on staff or that have been employed as consultants to get the project to this final map stage. This is not uncommon; however, during the past couple of years this project has received more public attention within the area surrounding it than is experienced by most projects. This is the same process that has been utilized for other tentative maps whether they are subdivisions of land or a condominium style project, residential project or commercial office project. As SCE/Young proceeds through the details of this project she will remind the Council that it is limited by state law as well as, local ordinance, to consider whether or not the Final Map is found to be in substantial compliance with the Tentative Map and, have those approximate 35 conditions that were required prior to the final map, been completed. As a result of state law as well as, local law, the City Council cannot add or change the conditions that were imposed in 2006. The City Council is being asked to consider a couple of administrative modifications to a couple of the conditions which will be detailed in the presentation, but neither state law nor City Code allows the City Council to change those conditions or add new conditions. This project, approved in 2006 with three very detailed resolutions with many, many conditions of approval incorporating an Environmental Impact Report with many mitigations to the environmental impacts incorporated within the documents, with a Mitigation Monitoring Plan incorporated within the Environmental Impact Report, this project is now ready for the Council's Final Map consideration. SCE/Young provided staff's report stating that Item 6.10 is before the City Council tonight for adoption of Resolution No. 2016-16, approving Final Tract Map 53430 commonly referred to as The Millennium Development as the developer for the site is Millennium -Diamond Road Partners, LLC. This development subdivides an 80 -acre site into 48 residential lots and two common area or "lettered" lots that will be owned and maintained by a homeowner's association (HOA). The entire site is located inside the gates of a private community of The Country Estates and specifically is located directly south of Rocky Trail Road and Alamo Heights Drive and west of Horizon Lane. The Tentative Tract Map approval was recommended to the City Council by the Planning Commission on January 10, 2006 after duly noticed public hearings were held, and on February 21, 2006, the City Council adopted Resolution No. 2006-14, approving Tentative Tract Map 53430. The Resolution contained several conditions of approval that are required to be met at various stages of the project development with 35 conditions that are prerequisite to final map approval. MAY 3, 2016 PAGE 6 CITY COUNCIL The Tentative Tract Map was granted for an initial period of three years and due to the sudden downturn of the economy, the state legislature granted several automatic extensions, thereby extending the Tentative Tract Map to February 21, 2016. The developer filed for a time extension in December 2015 and pursuant to state law, was granted an automatic 60 -day extension further extending the Map to April 21, 2016. The developer filed the Final Tract Map with the City on April 19, 2016. The approval of the Tentative Tract Map is a ministerial decision by the City Council meaning, the Map must be approved if it conforms to the Subdivision Map Act, conforms to all provisions of Title XXI, the City's Municipal Code specific to subdivisions that were applicable at the time of Tentative Tract Map approval, and, is in substantial compliance with the approved Tentative Tract Map. Staff has determined that the conditions that are prerequisite to final map approval have been met. In accordance with the Subdivision Map Act, the City's Municipal Code and the Conditions of Approval in City Council Resolution No. 2006-14, the developer is prepared to enter into an agreement with the City Council to complete all public improvements such as grading, sanitary sewer, storm drain, street, and landscape improvements. The agreement provides for the completion of all improvements within three years from the effective date of the agreement and a guarantee has been posted by the developer in the form of Letters of Credit for each improvement, which totals $8,291,393. The Council is precluded from imposing new conditions or requiring any changes to the Final Tract Map. While staff has determined that all conditions prerequisite to final tract map approval have been met, the Council may determine that conditions have been met by alternative means if they substantially comply with the Tentative Tract Map conditions. The following conditions require further discussion and Council consideration. At the time the Tentative Tract Map was approved, the sewer lift station was designated as its own individual lot shown on the approved Tentative Tract Map as lettered lot "B". During the course of the sewer system plan check it was determined that the system would be entirely owned and maintained by the HOA. Since the lift station is already enclosed within the HOA lettered Lot "A", an individual lot designation was no longer required for the sewer lift station and lettered Lot "B" was assigned to the Emergency Access Road located at the terminus of Live Oak Drive on the Final Tract Map. The applicant was required to enter into a shared -cost reimbursement agreement with the owner of Tract Map No. 53670 (Horizon Pacific) for the future extension of Alamo Heights Drive and utilities which will serve both tracts. The applicant has attempted to negotiate such an agreement but has not been able to reach a consensus with the other party. Given that the intent of the condition was to guarantee the construction of Alamo Heights Drive, the applicant has posted a Letter of Credit guaranteeing completion of MAY 3, 2016 PAGE 7 CITY COUNCIL said improvements which therefore meets the intent and substance of the conditions. The conditions of approval require that the Sewer and Storm Drain Plans be designed to meet LA County's standards for maintenance purposes. The purpose of conditioning the Sewer and Storm Drain Plans to meet LA County standards is that the City follow said standards for all types of public improvements that will be owned and/or maintained by LA County. Since the storm drain, sewer and sewer lift station improvements for this development will be privately owned and maintained, they are not subject to LA County ownership or maintenance requirements and therefore are not required to meet LA County standards. While the plans were not designed to LA County standards in their entirety, they have been reviewed and deemed to meet all current engineering standards and the minimum standards of care and requirements required for storm drains and sewers. The developer has provided sufficient proof that the sewer and storm drains are appropriately designed for operation and maintenance and the City's Engineer has accepted and approved the improvement plans accordingly. The project was conditioned to comply with the 2001 Storm Water Permit requirements and a conceptual Standard Storm Water Mitigation Plan (SEWSUMP) was reviewed and approved and has been incorporated into the City Engineer approved Storm Drain and Grading Plans accordingly. Finally, the water system for the development has been entirely designed by the Walnut Valley Water District and will be constructed by the District as well. The Conditions of Approval require the Water System Plans to be reviewed and approved by the City's Engineer. However, since the District is a separate authority and will not only construct but will also maintain ownership and maintenance responsibilities of the water system, City Engineer approval of these plans is not warranted. The District has provided a Will -Serve Letter indicating the District's intent to serve the community and security has been posted by the developer guaranteeing completion of the water system. Staff has also confirmed that the Water District has completed the plans and they are ready for construction when the timing is appropriate. The Final Tract Map No. 53430 has been reviewed by the appropriate agencies and City departments and has been found to be technically correct, conforms substantially to the approved Tentative Tract Map and meets the requirements of the Conditions of Approval that are prerequisite to final tract map approval. The City Engineer recommends that the City Council approve Final Tract Map No. 53430 by adopting Resolution No. 2016-16, authorize the Mayor to execute the Subdivision Agreement and direct the City Clerk to Certify and Process the Final Tract Map for recordation. M/Lyons advised the speakers that the City Council's consideration of the Final Map is truly limited by state law. Council is limited by the law to MAY 3, 2016 PAGE 8 CITY COUNCIL consider whether the Final Map is in substantial compliance with the Tentative Map, which includes consideration of only those conditions which are required to be met before the Final Map approval. What this means is that there are additional conditions that have to be met, but those conditions would be before the grading permit is issued, for example which is part of another set of conditions the developer will need to meet as the project moves forward should this Map be approved. The City Council cannot impose any new conditions, the Council cannot review the adequacy of the Environmental document for the project, or consider conditions which are not a prerequisite for Final Map approval. For those who have been present for previous City Council meetings, there have been a number of comments regarding whether or not the applicant has access to the property. Evidence of such access is not a condition for final map approval and thus, is not relevant to tonight's discussion and decision. Another example is testimony regarding the applicant's financial status. Evidence of financial status is not a condition of final map approval and is not relevant to tonight's decision. For this reason, M/Lyons asked that speakers confine their comments under which the City Council may, by law, consider. Also, because the applicant has a property interest in the final map, she has been informed by the City Attorney that the applicant is entitled to a reasonable opportunity to hear and respond to all public comments. M/Lyons asked for public comments in compliance with the Brown Act and stated that there is a 5 minute maximum time limit per speaker. Cassandra Maclnnis said that the City of Diamond Bar and past and present City Councils, City Managers in local government have had many years to focus on developing the City of Diamond Bar and do a harmonious, beautiful productive City, a City that should be proactive and protective of its existing homeowners and residents. She felt the City should be concentrating on traffic concerns and upgrading its appearance instead of concentrating on developing a very close, long-term relationship with a toxic developer. Her fear was that the City would rubber-stamp the plans that were long ago agreed to by the current City Manager and will choose to continue on this reckless course by granting the Final Tract Map before all conditions have been met and completed. Chia Teng said "no" to the Final Tract Map and said he had a 1000 signature petition signed by people who say "no" to the project. He spoke about the matter of "access" and asked how the Council could approve such a large subdivision without access. Therina Lin also spoke about "access" which is being litigated and asked the Council if there is no access how can the developer come onto the site and work on the project. She also said that some of the City Council Members might have received campaign MAY 3, 2016 PAGE 9 CITY COUNCIL Contributions from Millennium and Hua Qing but it should not influence their decisions. She asked the City Council not to approve the Final Tract Map No. 53430 or approve with the condition that the developer must have proper adequate entry to the subject site. She mention to the Council Members that if they approve the final tract map without it being subject to the entry access condition they will lose their credibility and trust of the voters and they will know the consequences for making such a biased decision. The reason the project has been dragging on for 10 years is due to the financial hardship of the land owner. Even after forming a new alliance their financial strength is questionable. If Mr. Chung had not breached the annex agreement in 2007 and had made a payment in 2011 he would have become a member (of the HOA) and would have automatically been given entry access for this project and speakers would not be present this evening to speak against this project. In 2012 the Board of Directors were gracious to Mr. Chung and allowed Mr. Chung back in to pay for the annexation agreement but Mr. Chung's attorney wrote to the HOA's attorney that he still had financial hard times and could not make a payment until the grading permit was issued, at which time he would be able to refinance the project, sell the lots and begin making payments. She continued talking about the lawsuit and removal of protected trees without the proper permit from Fish and Wildlife and how other potential liabilities might pass on to the other 890 homeowners. Mae Liu talked about the access rights which she said was one of the key requirements for a grading permit and final map approval. On behalf of residents in yellow shirts and those who signed the petition, she demanded direct response from the City Council to whether they saw the legal agreement for access rights. She said she was not sure why Millennium did not want the City to know they had no access rights. She urged the City to wait until all of the documentation was thoroughly reviewed pending the court ruling in October. Amy Minteer, partner, Chatten-Brown & Carstens Law Firm, speaking on behalf of the Diamond Bar Preservation Foundation, a group of local residents seeking to protect the environment in Diamond Bar and enforce environmental laws and land use laws. She read from a prepared statement to wit: We are here tonight to urge the City Council to deny the Final Map for Tract No. 53430 because this is what state law requires. Government Code §66473 prohibits approval of a final map when the conditions of a tentative map remain unfulfilled. Numerous Courts of Appeal decisions have upheld this requirement finding a developer cannot record a Final Map if the conditions of a tentative map are not satisfied. She said she would respectfully disagree with the statement made earlier by the City Manager that only the conditions that specifically state that they must be complied with before the final map are the ones that need to be completed. It is actually the reverse of that. Only the conditions that MAY 3, 2016 PAGE 10 CITY COUNCIL state "another time period" are the ones that do not need to be complied with before the final map is approved. Otherwise, if there are conditions with no timeframe identified in them, they may never be complied with. There are several mitigation measures and Conditions of Approval that remain unfulfilled and thus, the City is prohibited from approving the final map. The staff report incorrectly states that CEQA is not relevant to the City Council's decision this evening. The City Council must find that the Conditions of Approval have been met prior to the Final Map and site Development Condition #2 specifically requires the Mitigation Monitoring Program included in the EIR for the project to be implemented and complied with rigorously for this project. Thus, the project's compliance or (in this case) here, lack thereof, with CEQA mitigation measures is highly relevant to the City's decision this evening. Ms. Minteer further stated that "we" (her law firm) have reviewed the Mitigation Monitoring Program for this project and found that there were several mitigation measures with this project that this project is out of compliance with including mitigation measures 1 through 4 which require watering exposed surfaces three times a day, applying soil stabilizers to inactive areas, replacing vegetative ground cover in inactive areas and covering stockpiles with tarps. The developer stripped this project site of trees and vegetation eight years ago and in that timeframe has failed to comply with any of these mitigation measures to protect the community. Dust and particulate matter from this property site are a serious problem for area residents that must be addressed before a Final Map can be approved. Particulate matter pollution has been identified by the California and EPA of Environment Health and Hazard Assessment as a severe problem in the Diamond Bar area. This area is in the 93rd percentile for particulate matter 2.5 burden and this project should not be allowed to ignore mitigation measures and add to this burden. The project has also failed to comply with biological measures 1 and 2 which require preparation of Coastal Sage Scrub Mitigation Plan and development of a detailed Oak and Walnut Woodland Mitigation Plan that includes scheduled plantings, maintenance and monitoring plans and long-term preservation. Members of the Diamond Bar Preservation Foundation have reviewed the City's files for this project and these plans were not included in the files. In addition to the failure to comply with the identified CEQA Mitigation Measures, the development has also failed to comply with several other conditions of approval. The following are some of those conditions that the development has failed to fulfill. Engineering and Public Works Condition No. 1 requires submission of a detailed Trail Plan prior to Final Map approval — there is no evidence this has been submitted. Fire Department Condition No. 5 and Planning Division Condition No. E.2 requires submission of a Fuel Modification Plan prior to Final Map approval — again, her clients have reviewed the files and have not found MAY 3, 2016 PAGE 11 CITY COUNCIL this to be in the City's files for the project. Engineering Public Works Condition A.22 requires documentation that Diamond Bar Country Estates will allow proper adequate right -of -entry to this project site and as discussed earlier this is pending in litigation and thus, there is no documentation that they (the project) have access through Diamond Bar Country Estates. Engineer Public Works Condition B.3 and B.11 require dust control measures which as stated earlier, the developer has not complied with. Engineering Public Works Condition B.12 requires preparation of an Erosion Control plan which again, her clients have been unable to find. Because the developer has failed to fulfill these mitigation measures and Conditions of Approval, the City is required to deny Final Map approval — to do otherwise would be a clear violation of state law. If the Council does not want to deny the project's final map this evening they have the authority to extend the tract map until after a decision has been made on whether there is a right -of -access to this project site. Michelle Yi repeated that the access issue of Millennium through DBCA is in litigation as of today. The Court denied Millennium access rights which is all she knows and all the City Council should know. DBCA has presented their case over and over that this case is in litigation and there is no access. But CM/DeStefano and CA/DeBerry are insisting that Millennium has access rights through The Country to the point of offering this non-functional map for Council's final approval. Who are the City Council Members believing they have a right to go above the law of the United States? Please disclose, prior to any vote, any support to this issue with Millennium's Final Tract Map approval. If Council Members received any money from Millennium or any PAC involved with Millennium project, those Council Members should recuse themselves. M/Lyons should recuse herself as she is one of the members of the HOA that is in litigation with Millennium. It is a huge conflict of interest and M/Lyons is one of the defendants. She said that C/Tye should recuse himself as well because he took money from Millennium from the principals for his assembly campaign as per electiontrack.com. She asked C/Low if it was true that Kurt Nelson attended her fundraising event at M/Lyons house in 2015. If C/Low received any money from them she should recuse herself. C/Herrera, the same goes for her. If she received any money from them she should recuse herself. Prove to the citizens of Diamond Bar that these are elected officials who are looking out for their best interests and not for The Country but for all of Diamond Bar. And that the Council Members are not looking out just for developers and other special interest groups interests. Citizens are holding City Council Members accountable. Citizens are watching City Council Members. Charles Zhang said he attended the April 19 City Council meeting and was stunned and shocked and he feels very offended by the remarks from the City Council meeting that The Country homeowners were referred to as the people who live up the hill behind the gate as the comments from MAY 3, 2016 PAGE 12 CITY COUNCIL the majority of the homeowners against Millennium was referred to as "noise". The Country Estates was one of Diamond Bar's original developments and it was always part of the City of Diamond Bar long before the City incorporated in 1989. The Country maintains its streets and builds its own infrastructure using its own monthly dues, not tax dollars while still contributing the same tax to the City like other residents in the City. The Country Estates is not Area 51 in the City of Diamond Bar. Please do not treat its residents like aliens. For Millennium, residents of The Country have a lot of concerns about future impacts including the possibility of liability and financial burdens it may place on the community. The Country cares about its private roads and infrastructure that it has built over the years being taken advantage of by outside intruders like Millennium. Residents of The Country feel agitated by Millennium for breaking the generous annexation agreement The Country signed in 2007 for which residents spent more than $400,000 in geotechnical surveys to carry out the agreement for which the developer paid nothing. Instead, Millennium used the agreement to record the annexation for their own advantage. Now that annexation agreement expired because of the contractor's non-payment. According to the City's resolution there are many conditions and requirements that have to be met before the final tract map can be granted. The Court proceeding is still ongoing for the access rights. It will cause more disputes and conflicts if the Council grants approval of the Final Tract Map and he is asking the City and City Council to protect The Country from the intruder as The Country residents are part of Diamond Bar and vote "no" on the Final Tract Map. John Maloney stated that he has lived in The Country Estates for 30 years and in Diamond Bar for 52 years. The negative impact of the Millennium development on The Country Estates has been presented here tonight as well as in earlier Council meetings. His issue, he believes, is a concern for individual Council Members which is that there are about 800 home sites in The Country and each home typically has two voters and 90 percent of those voters are opposed to Millennium. Some of the others actually have financial interest in Millennium but they are clearly in the minority. So that accounts for about 1450 votes coming out of The Country by folks who would look unkindly to the Council Members if Millennium is allowed to proceed. M/Lyons stated that the Council is allowed to consider only certain things with respect to the Final Tract Map. To him, that sounds like the defendants of the Nuremburg Trial saying "I only did my job". Rai Marwah said that even after hearing all of these issues and reasons being given to the City Council Members, the developer has not met all of the conditions laid out in the Tentative Map approval — so much so, that now to cover up even more and make the issue even muddier, one of the items in the Subdivision Agreement that has been included in the decision MAY 3, 2016 PAGE 13 CITY COUNCIL packet, says that the sub -divider shall acquire and dedicate or pay the cost to the City of all rights of easement and other interests in real property for the construction or installation of the improvements free and clear of all liens and encumbrances. The sub -divider's obligation, with regard to their acquisition by the City of offsite right of easements and other interests in real property shall be subject to a separate agreement between the sub -divider and the City. So now, somebody, just to get this thing pushed through today, is now throwing in another piece of mud so that nobody can clearly see where this is going and now the developer is being given another special treatment that even though he has not met these conditions you can use the City to acquire these and develop, etc. at your cause — granted. But is this being now led toward using the powers of Eminent Domain by the City to acquire this piece of right to the real property for this particular developer? If so, why? Why such a preferential treatment to this developer. He suggested that the City Council at least postpone this vote to another day. David Leong said it was his understanding that the Millennium project, as proposed, would require using land that belongs to some Kicking Horse Drive residents' properties for the purpose of constructing a future street and storm drains. However, as he presented during a previous Council Meeting and to the City, the LA County Board of Supervisors specifically rejected those easements, easements in the back yards of Kicking Horse Drive residents for future street construction and storm drains. During a very lengthy meeting between the residents and the City's Planning Department the City indicated that they were aware of the rejection of easements and they failed to produce any proof that there are still any current and available easements. At the same time they indicated that they would push ahead with approval of the Final Map. It is difficult for the residents of The Country Estates to fathom the fact that the City knew that there were no easements and yet you intend to approve a project that would require easements. It is the belief of residents of The Country that approving this project without the proper easements would put the Kicking Horse residents in direct conflict with the developer. Residents would want to defend their property rights and the developer, with City approval, would provide the developer with a blank check to proceed. In fact, if the Council were to approve this project it would be emboldening the developer to grab land from the residents. He illustrated his point by talking about a similar situation Kicking Horse residents had with another developer. Approving such a project without proper easements is a disrespect and disregard for the rule of law which is against American values. He urged Council Members to please rule wisely, justly and fairly and reject the Final Map. Kimberly Yi lives on Kicking Horse Drive and Millennium does not have her permission to build a road using her land where a street easement was rejected by LA County. She has used her back yard and creek for 18 MAY 3. 2016 PAGE 14 CITY COUNCIL years while raising her children. Nobody including the City of Diamond Bar and Millennium has the right to her back yard. Hanson Yu lives on Kicking Horse Drive. Millennium Final Map request to use the back yards of Kicking Horse Drive was mentioned several times, that easement of the Kicking Horse properties is no longer available. In fact, the City Attorney, CDD/Gubman and SCE/Young were at their (HOA) meeting several months ago and at that time City officials were unable to refute the fact that the easement was abandoned. He has checked with the LA County Public Works Department and they agreed that no dedicated street easement was allowed on his property. This is absolutely illegal for the City to approve a map that takes away the property rights of the homeowners. Michael Akers was not present when called to speak. Ken Kreeble said he was hoping to speak after Kurt Nelson and knew he would have to speak before the City Manager which is never an easy position. He heard the City Manager's speech at the last City Council meeting and was wondering if he likes all developers or just this one in particular. When the City Manager referred to homeowners' comments as noise, misleading, misconceived and wondered why the City Manager always refers to The Country Estates as "that guarded community". We the citizens of Diamond Bar and of The Country Estates realize that the duty of the City Manager is to assist the City Council in managing its departments and also managing the amount of information that comes before it for making decisions. In other words, to a certain degree, "filtering" information that comes to the City Council, which makes him wonder if the City Manager or his department has filtered the Millennium information to the City Council. For example, has he given you all of the letters from Diamond Bar Country Estates, its board, its association and its lawyers? He referred to a letter (which he presented to staff) clearly showing there are other access problems as one of the prior speakers pointed out on the Alamo Heights access that seems to be taken for granted by Millennium and not only is it contested and mentioned in the City Engineer's report to the City Council, but it has been mentioned as to the problems with Kicking Horse as far as forming structures. Also, there have been numerous letters from attorneys and engineers submitted to the City. He hopes they reached the City Council members so they can decide with all of the information available to them and hopes they will decide as their conscience directs them. But if Council Members have not received everything submitted, please do not rush to judgement on this tract approval. Larry Smith has lived in Diamond Bar since 1979 and has been a member of the Diamond Bar Country Estates Association for 30 years, having moved into their home in 1987. He is also a past president of the MAY 3, 2016 PAGE 15 CITY COUNCIL Diamond Bar Country Estates Homeowners Association and in his 30 years he can think of at least six developments now that have been built behind the gates of The Country. The first four have been annexed into the association. As the president of the board, he personally negotiated annexation agreements with one or more of these developments and shared -cost use agreements prior to annexation. For some reason, these agreements have always been divisive and contentious. Obviously, this one is no different. There is an old joke that the definition of an "environmentalist" is someone who already owns their cabin in the woods. I can paraphrase and say that in this case, an environmentalist is someone who already owns their mansion in The Country. He believes that personal property rights are one of the fundamental tenets of freedom in this country. Building and development is a cornerstone of capitalism. He understands that this project was approved 10 years ago, not only by the City's Planning Department and the City Council but it was also approved by The Diamond Bar Country Estates Board of Directors who served after him. He really appreciates the patience that the City Council Members have shown in listening to a small but vocal minority of his neighbors. He asked that they please understand that the majority of The Country residents believe in laws and democracy; and that he really likes the new landscaping and design at the entry intersections. Calvin Lin said he has resided in Diamond Bar for 26 years and has been living in The Country. None of the residents have enjoyed coming before the City Council to protest a development. He served on the board which followed Larry Smith in 2007 when the annexation agreement was negotiated with Millennium. However, this project was not really well thought out. The Association helped and pushed for the annexation but the project had just passed the adoption of the Tentative Map. So, the project was not approved, just the annexation agreement. He hoped the City would not ignore the majority of The Country residents. The City Council has a fiduciary responsibility to watch out for what will benefit all of the residents. He does not enjoy protesting but this matter is so close to their hearts and wondered if the City had really evaluated the financial impact to The Country homeowners. For the past 10 years there have been many issues that are of concern to the residents and he hoped the City Council would do the right thing. M/Lyons asked if the petitioner had any comments to which he responded no, unless there are specific questions from Council Members. M/Lyons closed public comments. M/Lyons asked if anyone serving on the City Council needed to recuse himself/herself. MAY 3, 2016 PAGE 16 CITY COUNCIL CA/DeBerry said he believed he heard two possible allegations of conflict, one was whether or not a Council Member had received a campaign contribution. Speaking to the issue, it has been made very clear in many cases in this state and across the country, that campaign contributions do not cause a conflict. The reason is because they are a form of First Amendment protected speech and by the same token, if a Council Member was required to conflict -out because a developer gave them a campaign contribution, anybody opposed to the developers' project who gave a campaign contribution to the Council Member could say the same thing. Campaign contributions do not constitute conflicts. The second allegation was that the Mayor was a defendant in the lawsuit so she has a conflict. He has a copy of the lawsuit which is against the association which is a separate legal entity and the lawsuit does not name any separate individuals. CA/DeBerry addressed additional issues voiced by the speakers. Many of the speakers asked the City Council to put off this decision. There was an accusation that the City Council rushed to get this matter on the agenda. Pursuant to state law, and in particular, Government Code § 66452.6, the City Council is required to hear and decide on this Final Map in the next regular meeting after the Final Map is submitted. If the Council did what the speakers are requesting (put it off), the Map could be deemed approved without any Council action, which is also in the City Code. There was a contention made by the attorney representing the association that the City Council could instead make a determination on the Final Map to grant an extension until after the Court ruling. That is not the case. The Council first has to act on the Final Map — it would have to disapprove the Final Map and then it could take action on the extension request. With respect to the matter of access, there was a great deal of testimony that addressed "access" again. The reality is that the Tentative Map does not require proof of access before Final Map approval. Whether or not the Council grants the Final Map tonight will have no impact on the access issue that is before the Court. While the Court did deny an injunction request by Millennium, Millennium had to make two showings in order to get an injunction — the first was that it would be irreparably harmed and the second was that it could establish clear and convincing evidence that it had access rights. As to the first condition, the Court found that it would not suffer irreparable harm because it could always sue the HOA for damages if its Final Map was not approved. As to the second condition, the Court decided that at this point in time of the litigation, they had not submitted clear and convincing evidence that they had access. So the Court will ultimately determine that access and of course while it is not relevant to the Final Map, it certainly is relevant to whether this project MAY 3, 2016 PAGE 17 CITY COUNCIL will ever be developed. Because if the Court decides Millennium does not have access obviously they cannot develop the project and the Final Map would be of no use to them and would expire. There was a reference to Alamo Heights Road and the need for access and easements there. Again, that may be another issue for the Court down the road. He looked at this issue about a year or so ago and the Title Report for Tract Map No. 53430 does evidence an easement for roadway purposes over the adjoining tract for the benefit of the project as a private street. While it is true that the County rejected the dedications of the public street, it would go without saying that they would do so because it is not a public street. The County does not have any dedicated public streets in or behind the gate of The Country Estates because they are all "private" streets. There was a contention made by the attorney again that the conditions do not have a timeframe on them, that they, by default, must be complied with, with the Final Map. That is a novel theory he has never heard before. Again, that would be the City Council imposing new conditions on the Tentative Map, for example, that the conditions now have to be complied with, with the Final Map. With the conditions that do not have a timeframe the Council will have to look at reasonableness, so for instance, the access which does not have a timeframe for when Millennium has to show access rights, probably prior to issuance of any grading permits or any construction activity permits, Millennium would have to show access. Otherwise, the permits are useless. He noticed that there were also several air quality conditions referenced by the attorney that Millennium has not complied with. Those conditions are mitigation measures that are required for construction activities. They do not apply yet because no construction has taken place. There were a number of allegations made about whether certain plans had been received. He knows that there was a Public Records request that was made by several people in The Country Estates probably a month or so ago and a number of plans have been received by Public Works within the last month. So with respect to whether some plans have or have not been received SCE/Young would be in a much better position to respond. M/Lyons asked if the Council should seek SCE/Young's response. CM/DeStefano recommended that the City Council discuss the matter to see if there are any additional questions staff might be able to bundle in the response and staff will come back to the specific areas the Council wants staff to respond to. MAY 3, 2016 PAGE 18 CITY COUNCIL M/Lyons stated that she has had multiple meetings with City staff to go over the project and the conditions required for the Final Map approval. As a matter of fact, she and one of the City Engineers looked at all 35 conditions yesterday that are required for the Final Map approval. Whenever something was unclear she asked questions and what she found out really was not a surprise. She found out that City staff had done their homework and everything she could see, all 35 conditions required for the Final Map approval, were satisfied. Again, there are many, many conditions for the project; but only a certain set of those conditions go for the Final Map approval. There is a whole other set of conditions for grading, etc. which are not required to be satisfied at this time. C/Tye said he wanted to share with his fellow residents that when one has the facts, one pounds the facts. And when you have the truth, you pound the truth. And when you have neither, you pound the table. And what we have listened to for meeting after meeting for months is the table being pounded. He believes the facts have been twisted and the truth has been stretched. Tonight he counted three people that made reference to donations as if a campaign contribution, a Supreme Court protected right that a campaign contribution could sway the way this Council votes is insulting to everybody on the dais and everybody who has ever served in any capacity. He wonders if he had not received more campaign contributions from people in yellow shirts than he had from anybody related to Millennium. It is insulting. It is insulting to sit here and listen to people impugn the character of our City Manager who he believes, subjectively speaking, is the finest City Manager in the industry today. And would not, for him or for anybody else or anybody that has served on this Council since 1989 withhold anything from the City Council. The amount of misinformation that has been disseminated is shameful. This is not a decision based on emotion. It is not a decision to be made on who fills this auditorium with the most people. It is not a popularity contest based on applause. This is a business decision based on facts and based on the law. It has to do with property rights. We, the Council, take advice from a City Attorney who is a graduate of Western State Law, who provides this Council with guidance. He keeps us on the right path. He keeps us considering what we ought to consider — not the threat of a recall would make him vote one way or the other. Not a contribution to a campaign would influence him one way or the other. It is the law and it is the law that our City Attorney interprets for us. What he wants to know from CA/DeBerry is, in the opinion of the City Attorney and staff, does this conform to the Map Act. CA/DeBerry responded that that particular opinion lies within the expertise of the City Engineer and the City Engineer has brought that forward. The City Engineer is charged with reviewing the Map and the City Engineer has found evidence of substantial compliance. MAY 3, 2016 PAGE 19 CITY COUNCIL C/Tye asked if the Final Map conforms to provisions of Title XXI that were approved when the Tentative Tract Map was approved. CA/DeBerry responded that again, the City Engineer has rendered his expert opinion on that and has found that it is in substantial compliance with the conditions in the City's Code. C/Tye said that one of his favorite quotes is from Abraham Lincoln which he believes is very appropriate tonight and maybe it could be modified to apply to the entire City Council. He read for himself "I do the very best I can, the very best I know how and I mean to keep on doing so to the very end. If the end brings me out okay, what is said against me won't matter. If the end brings me out wrong, 10,000 angels swearing I was right would make no difference. I expect to do the right thing — I expect to do the legal thing." C/Low asked if substantial compliance was the standard of compliance required by the state Map Act as well as, the City's Municipal Code. CA/DeBerry responded that C/Low was correct. C/Low asked if the modifications the Council was asked to look at conflict with the "substantial compliance" the Council is required to find. CA/DeBerry responded that in the opinion of the City Engineer which the Council is entitled to rely on, does not conflict. It does substantially comply with the conditions contained therein. C/Low said it seemed to her that one of the conditions regarding the fact that the Walnut Valley Water District will be building the facility is a condition that would be impossible for the developer to construct because it is in the jurisdiction of the Water District and asked if that was correct. CA/DeBerry responded that she was correct. The City does not have any authority or jurisdiction over approving the water system. C/Low thanked CA/DeBerry for his clarification of the comments from the Board's attorney as well as, the comments regarding the access. As CA/DeBerry stated, if the developer is unable to gain access, it would be detrimental to their project. However, it seems to her that the speeches and comments given this evening were directed toward asking the Council to deny the Final Map based on the lack of access, lack of easement from Kicking Horse. It seems to her that the people who are holding the easement and involved in the lawsuit, would be able to hold hostage the development and are really controlling the developer. It seems to her that they are using that to their advantage which does not seem fair to her and asked if CA/DeBerry would agree with her assumptions. MAY 3, 2016 PAGE 20 CITY COUNCIL CA/DeBerry said that everybody is entitled to his/her opinion and those opinions are being tested in the Superior Court of the State of California right now. It is true that they could hold the project hostage by denying access; however, the one access issue is being litigated and as he indicated before, it appeared to him that in reviewing the Title Report that there is an easement for a private street over the Kicking Horse property. But again, that may be another matter that may be litigated. However, those two issues have no role in the City Council's decision of whether or not to approve the Final Map. C/Low said that more than one speaker alluded to the fact that the Council's decision would somehow affect the way constituents would vote for them in a future election. C/Low stated that if Council Members were to solely base their votes on whether or not they would receive votes in future elections they would not be doing their jobs as City Council Members because it would politicize this project which she and her colleagues would not do. Council Members are here to do the right thing and follow the law. Some of the speakers have asked the Council to do the right thing, to be fair and look at all sides of this issue and she believes that she and her colleagues intend to do just that. C/Herrera said that she and C/Tye have been insulted by some of the comments and aspersions that others can buy their votes. By the same token, she is insulted that some seek to intimidate and unless Council Members vote "the right way" they will be recalled. She was elected to make decisions for the City of Diamond Bar, not just a small segment of people and right now there are about 300 people in this room but there 60,000 people in the City and their expectation is that the Council Members follow the law. The City Manager has said that this is a ministerial action tonight and that if all of the conditions have been complied with the Council "shall" approve this Final Map — not may or could, we "shall" which is a mandate if everything has been complied with and the City Engineer has said yes, everything has been complied with. CM/DeStefano heard other comments that he believed should be answered including comments from Council Members in the last few moments. The Public Works Director/City Engineer (wearing both hats) has not only reviewed the project but has recommended the City Council's approval of the project which is within his written staff report that is a part of the public record that was posted and presented in summary by SCE/Young. So as illustrated earlier by the City Attorney and expanded upon, the City Engineer has reviewed and has recommended approval. CM/DeStefano spoke to the comment regarding Parks Trails Plan. That matter came up as far back as September 2014 in a public meeting that was held at the Diamond Bar Center and staff spoke with the community regarding that matter and indicated that the City would be looking at that MAY 3, 2016 PAGE 21 CITY COUNCIL matter. That effort was undertaken and in December 2015 the County Board of Supervisors approved the Trail Map as it was revised through the City, through the County Parks and Recreation folks, as well as copies of those documents distributed to the previous general manager at The Country Estates. A question was asked whether that plan was detailed and approved and again, the plan was detailed and approved by the LA County Board of Supervisors who will actually operate and maintain the Trail System in December 2015. CM/DeStefano said he also heard a question about the Fuel Modification Plan and that plan was approved by the LA County Fire Department, the authority for the Fuel Modification Plan, on January 25, 2016. CM/DeStefano also heard a question regarding erosion control and the Erosion Control Plan is part of the Grading Plan which is not a part of the Final Map. Erosion Control is part of the Grading Plan which was just recently approved by the City Engineer. MPT/Lin said he has been on the City Council for about 16 months now and has spent a lot of his time studying this case and as an engineer it gives him an advantage. Both he and M/Lyons carefully studied the plan and talked with the Engineer and SCE/Young to make sure the applicant was in compliance with requirements of the Final Map. He sympathizes with the residents of The Country Estates who feel cheated by a developer they feel betrayed his promise. However, this is not an issue of a problem between two parties. This is an issue about granting a property owner a lawful right to develop his land. He served as a public servant in the Midwest and MacDonald's wanted to move into the city but the residents did not want MacDonald's because they believed MacDonald's was not good enough for their high-end city. The night of the approval 400 people showed up and the meeting went until 4:00 a.m. the next day and MacDonald's was approved. The public servants had to be escorted out by the police chief to their cars. The center issue is whether this individual or property owner has the lawful right to develop their land. Even today, if Millennium is denied that piece of land it will be developed by somebody else. MPT/Lin asked if the developer complied with one of the original 35 conditions if he did not have access. CA/DeBerry read the condition to wit: "Applicant shall submit documents from Diamond Bar Country Estates Association indicating the project will have proper adequate right of entry to the subject site" so at some point in time Millennium will have to evidence that. He believes there is a debate whether the first letter from the City Manager or the second letter from the City Manager was the right one but it is not a condition of Final Map approval and the Council would then look to reasonableness as to when MAY 3, 2016 PAGE 22 CITY COUNCIL they will have to have right of entry and probably at time of grading permit would be one of those times and the City may not issue grading permits until Millennium shows they have access. So while it was one of the original conditions, it is not a condition of Final Map approval. MPT/Lin said so in other words, The Country still holds the wild card to actual implementation of this development. CA/DeBerry said he believed the wild card would be decided by the Superior Court of California. Certainly access to the roads that it does not own means that Millennium, will probably at some point pay its fair -share to maintain those roads; however it will probably all be sifted out in the Courts. MPT/Lin asked about mitigation. The developer agreed to select a site to mitigate the oak trees, etc. He has not seen any document about that particular item. CDD/Gubman responded that the mitigation requirement for the oak trees, walnut habitat, Coastal Sage Scrub and the riparian areas are being mitigated in two locations. First, Bonelli Park has entered into a licensing agreement with the property owner to enhance habitat within Bonelli Park. This agreement was executed on September 25, 2014. The mitigation requirements, and there is a Performance Bond that goes along with this licensing agreement, requires tree mitigation acreage of 59 acres and Coastal Sage Scrub mitigation of 22 acres. Mitigation will have to also be satisfied within the boundaries of the Tract Map itself. The development requires, and has already executed, the removal of a total of 877 trees which is comprised of 279 walnuts, 348 Live Oak trees and 250 Scrub Oak trees. The replacement total is based on two formulas. One is the City's Tree Ordinance which the applicant obtained a Tree Permit that was one of the entitlements that was granted when the Tentative Tract Map was approved. The tree removals were authorized subject to conditions pursuant to that Tree Permit approval. The replacement ratios are based on what is mandated in the Municipal Code and also on their requirements going through the permitting process with the California Department of Fish and Wildlife. The total tree replacement number to satisfy both the City and the California Department of Fish and Wildlife is 3,502 trees. Many of those trees will be planted in Bonelli Park and the balance will be planted within the boundaries of the Tract Map. The Landscape Plan for this subdivision has been approved and the tree location, species and sizes have been approved as part of that Landscape Plan. The time at which those trees and the overall habitat restoration commence is tied to issuance of the Grading Permit so with the license agreement with Bonelli already in place, the developer is able to begin habitat restoration at Bonelli at any time. They have the Fish and Game Permit and the Licensing Agreement in place so upon obtainment of the Performance MAY 3, 2016 PAGE 23 CITY COUNCIL Bond they could begin work at Bonelli. The deadline for them to perform the habitat restoration would essentially be shortly after issuance of the grading permit. The reason for that is that there are certain seasons when planting may occur which is typically during the fall so if, for example, if the grading permit is issued and grading activity begins in July of a given year, the actual Habitat Restoration Project would commence the following fall. With Performance Bonds and other sureties that can be imposed by the City as well as, the developer being under the enforcement of the California Fish and Wildlife and Army Corps of Engineers and State Water Boards, there are significant enforcement tools that would ensure that that mitigation is implemented. MPT/Lin said that the Country Estates' Attorney mentioned that Article 66473 stipulated that new conditions can be introduced before the Final Map and asked CA/DeBerry to comment on that assertion. CA/DeBerry asked if MPT/Lin was referring to the comment from the attorney that if a condition does not have a timeframe then it is, by default, tied to the Final Map, he is not aware of that theory and he thinks if the Council at this point in time made these conditions subject to Final Map approval or they had to be complied with prior to Final Map approval when the Tentative Map does not say so, would be adding conditions to the Final Map which is not allowed by state law. MPT/Lin said he understood that the County abandoned or rejected the Alamo Heights Drive right-of-way so it falls back to the property owner. Say they have the final map approval and commence the grading. If the easement was not granted by the property owners, essentially, there will be no project and asked if that was a correct assumption. CA/DeBerry said it depends. He looked at this issue and the Title Report for the Millennium Tract evidences that there is a private street easement over Alamo Heights Road. So as he mentioned previously, the fact that the County did not accept the dedication of the road for a public street he thinks occurred naturally because it is a private street. To his knowledge, none of the roads behind The Country Estates gates have been dedicated to the County simply because they are "private" streets so the County would not be accepting any private streets. Again, that may be an issue that gets litigated again and whether or not they have an easement, obviously some people believe that because the County did not accept it as a public street that meant that even the private street easement went away. That is not what the Title Report says. Again, reasonable people can differ, and that may be a subject for future litigation. In the meantime, MPT/Lin is correct that if the developer does not have that access and essentially an access to the development, they will not be able to develop. MAY 3, 2016 PAGE 24 CITY COUNCIL MPT/Lin asked if this was irrelevant to approval of the Final Map this evening. CA/DeBerry said correct, because it is showing access or easement right is not a condition to Final Map approval. MPT/Lin said that the attorney representing The Country said that perhaps the City Council could "table" this issue. CA/DeBerry mentioned that the Council would have to consider the item at the first City Council meeting following the submittal of the Final Map. MPT/Lin asked if the City Council could "table" the item. CA/DeBerry responded No. The Subdivision Map Act state law requires that the City Council consider the Final Map at its next regular meeting after the Final Map has been submitted so it cannot be "tabled." The problem with tabling the item is that under state law and under the City's Code, if the City Council does not take action on the Final Map at its next regular meeting it could be deemed approved without any action by the City Council. The law is there so that the City Council does not table things and so that they do take action so that the developer can go forward with the development. The only way to extend this would be to disapprove the Final Map and the Council would, in that case, have to make Findings that it is not in substantial compliance and then after that decision the Council could consider Millennium's request for a Tentative Map extension. But there is no rule of law he is aware of that allows a City Council to say, for example, that they are going to "table" this until after the Court ruling. Even if that was done there could be an appeal and that appeal may not be decided for years and there could be an appeal on that appeal. C/Herrera said she believed most would agree that there has been a thorough discussion of this matter over the past two hours tonight as well as, every Council meeting in the last several months as many of the same issues were brought forward again, and again and again. The City Council has discussed the issues and the City Manager has discussed every item that has been brought up. This is a topic that the City has spent a great deal of time discussing. C/Herrera moved, C/Tye seconded to approve Consent Calendar Item 6.10 to Adopt Resolution No. 2016-16: Approving Final Tract Map No. 53430 for the Subdivision of an 80 -acre site into 48 residential lots, located directly south of Rocky Trail Road and Alamo Heights Drive and West of Horizon Lane, within the gated community of The Country Estates in the City of Diamond Bar. MAY 3, 2016 PAGE 25 CITY COUNCIL MPT/Lin reiterated his comments and said he believed that this project had been thoroughly vetted by one of the best City staff's and Councils and that he believed that this will be a winner for the City and its residents. C/Low said that as C/Herrera said, the City Council has spent a lot of time on this matter which has been a very, very thoughtful and difficult learning experience. She acknowledged the speakers, said she recognized their passion and that they feel strongly about what has been said and about the residents of The Country. She is sorry that this conflict exists within the community and she hoped that they will resolve their differences with this or another developer and make The Country Estates a better place to live. M/Lyons called for the vote. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Low, Tye, MPT/Lin, M/Lyons NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Herrera congratulated the Diamond Bar Friends of the Library for an outstanding and successful Wine Soiree on April 24. They earned thousands and thousands of dollars and she believed it was better attended than any past Wine Soiree. All proceeds go to benefit Diamond Bar's own library which is a very good thing. Thank -you to all of the volunteers and food vendors who participated. She thanked staff and the Sheriff's Department for their dinner thanking the Volunteers on Patrol participants who ride around throughout Diamond Bar keeping an eye on neighborhoods to make sure there are no suspicious individuals or activities taking place. They are a great asset to the Sheriff's Department. The Volunteers conduct vacation checks so if residents are out of town the Volunteers drive by the house to make sure all is okay. The Volunteers perform exceptional service to the City and donate thousands and thousands of hours annual for the benefit of the City and its residents. C/Low echoed C/Herrera's comments congratulating the Friends of the Library for a great fundraiser last Sunday. The Library does wonderful things for this community and it is a community jewel residents should take advantage of. Staff MAY 3, 2016 PAGE 26 CITY COUNCIL did a great job putting together the Volunteer Patrol Appreciation event. It is great that the City has volunteers who would provide hours of support to the Sheriff's Department and this City at no cost to the residents. Last week she participated in a read along session in the evening which was well attended by the kids. It was great fun and she thanks all of the community educators for what they do for the kids. Thank -you to the teachers and staff. C/Tye said that accolades are given to people who achieve once they leave Diamond Bar whether it is to Alex Morgan, Bryan Wendell or athletes who perform at a unique level. It was great tonight to recognize the kids from Evergreen Elementary School who are on their way to doing wonderful things with the Odyssey of the Mind Team and becoming California Champions and now heading for the World title. Thanks to the coaches and parents who make that possible. MPT/Lin said he and M/Lyons attended a Finance and Audit Committee meeting last Friday and he is very happy to report that the City is in great healthy status thanks to FD/Honeywell who is one of the best finance managers he has known and we appreciate her. M/Lyons said that tonight's meeting has been difficult. She understands that speakers were passionate and that they had a preference which was not the action taken by the City Council. Being a resident of The Country, she appreciates their point of view, but we need to remember that the law is the law and what the Council needs to do to protect the City of Diamond Bar from being sued and doing the right thing by following the law. Sometimes we have to follow the law whether or not we agree with it. She attended the Diamond Bar High School production of Les Miserables which was truly outstanding and at the level of a college production. She has been visiting restaurants in Diamond Bar and she and her husband enjoyed Delhiwala Restaurant last Friday night and the food and service was excellent. One day for lunch she went to Paper Pot and for those who haven't visited they are in for a treat. ADJOURNMENT: With no further business to conduct, M/Lyons adjourned the Regular City Council Meeting at 8:57 pm. Tommye Cribbins, City Clerk The foregoing minutes are hereby approved this day of 2016. Nancy Lyons, Mayor Agenda no. 6.3 CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 MARCH 24, 2016 CALL TO ORDER: Chairwoman Hsieh called the Parks and Recreation Commission meeting to order at 7:01 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Michael Tempongko led the Pledge of Allegiance. Present: Commissioners Dave Grundy, Lew Herndon, Kim Hsieh, Benny Liang, Manisha Sulakhe Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Mickey McKitrick, Recreation Specialist, and Debbie Gonzales, Administrative Coordinator. ADMINISTRATION OF OATH OF OFFICE FOR PARKS AND RECREATION COMMISSIONERS —Administered by Tommye Cribbins, City Clerk PRESENTATION OF 2016 YOUTH BASKETBALL SPORTSMANSHIP AWARDS — RS/McKitrick RECESS: Chair/Hsieh recessed the meeting at 7:16 p.m. RECONVENE: Chair/Hsieh reconvened the meeting at 7:25 p.m. SELECTION OF CHAIR AND VICE CHAIR OF THE PARKS AND RECREATION COMMISSION: C/Liang nominated C/Grundy to serve as Chairman of the Parks and Recreation Commission. C/Hsieh seconded the nomination. With no further nominations offered, C/Grundy was unanimously elected to serve as Chairman of the Parks and Recreation Commission by the following Roll Call vote: Grundy Yes Herndon Yes Hsieh Yes Liang Yes Sulakhe Yes C/Herndon nominated C/Sulakhe to serve as Vice Chairperson of the Parks and Recreation Commission. C/Liang seconded the nomination. With no further nominations offered, C/Sulakhe was unanimously elected to serve as Vice Chairperson MARCH 24, 2016 PAGE 2 P&R COMMISSION of the Parks and Recreation Commission by the following Roll Call vote: Chair/Grundy Yes Herndon Yes Hsieh Yes Liang Yes Sulakhe Yes MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the February 25, 2016 Regular Meeting. C/Herndon moved, C/Hsieh seconded, to approve the Minutes of the February 25, 2016 regular meeting as presented. Motion carried bythe following Roll Call vote: AYES: COMMISSIONERS: Herndon, Hsieh, Liang, Chair Grundy NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: VC/Sulakhe ABSENT: COMMISSIONERS: None 1.2 Received and filed updated Parks and Recreation Commission Handbook. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey RS/Murphey responded to VC/Sulakhe that the senior workshops are free and well-received. C/Herndon asked how many attendees were non-residents and RS/Murphey said she believed that approximately 20 percent of the participants were non-residents. This year the City is offering a longer enrollment period for resident -priority enrollment. Chair/Grundy asked if the flag football team that was encroaching was part of the allocation and RS/McKitrick responded that they were not allocated field time this year. They were allocated field time a couple of years ago but they decided they did not need it and for the past two years have told their teams to go out anywhere they could find field space. Chair/Grundy asked if they have been informed that what they were doing was interfering with other group's allocations. RS/McKitrick said that initially they were told they would not be allowed to be on any of the fields MARCH 24, 2016 PAGE 3 P&R COMMISSION until the City had their insurance on file and because they did not comply, a few of the teams were kicked off of the fields. Once the insurance was submitted it again became a problem because they were encroaching. However, he has not heard anything for a couple of weeks so he believes the situation is improving. One of the members of the girls softball group has kids in the flag football program and some of the girls softball teams were allowing that flag football team to practice on their field and word spread that there was a spot at Pantera Park for flag football practice so several teams started showing up, which is when girls softball called staff. They were okay with one team but once five teams showed up they became a bit frustrated. Chair/Grundy asked if it was okay for the girls' softball team to extend their use of the field to another group and RS/McKitrick responded that the girls' softball team was asked to let staff know when that happens so the Field Attendants know what is happening. Staff is in favor of allowing various programs to work together to get the kids on the fields since there are an insufficient number of fields to go around in town. 2.1.1 Power Point Presentation on Youth Basketball — RS/McKitrick C/Herndon asked if there was sufficient floor space for programs and RS/McKitrick responded yes for games and for practice more floor space would be useful. 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point Presentation on Sycamore Canyon Park — PMS/Jordan C/Liang asked if there were homeless people staying in the City's parks and PMS/Jordan said that from time to time staff sees folks coming through that have the appearance of being homeless and they probably are. In terms of their visibility and impacts on the parks it is very minimal. There are people who hang out in the park throughout the day, many of whom will have knapsacks but typically at some point during the day they disappear and does not know where they go. The bag he showed could possibly be an indicator of what is happening but such incidents are few and far between. If people are camping out they are doing a very good job of disguising their activities because there is nothing that stands out. C/Herndon said that one morning he heard the Sheriff's helicopter hovering over his house and obviously something was going on in the park. When he went out to retrieve his morning paper he saw five police cars in his driveway and apparently, someone across the canyon saw what they thought was someone burying a body and it was apparently a homeless person with a sleeping bag. MARCH 24, 2016 PAGE 4 P&R COMMISSION C/Herndon asked if staff was concerned about the squirrels and their destruction of some of the facilities. Many years ago there was a Bubonic Plague in that park. PMS/Jordan said that staff is absolutely concerned about that issue. The LA County Department of Health sends inspectors out to audit the parks from time to time and what they do is literally walk up and down the slopes and count active burrows. If they feel the population is too high they will contact him and let him know that staff needs to step up eradication efforts to minimize the population. They do not want the squirrels wiped out completely but keep them at a controlled level. During the past several years he has not been contacted by LA County regarding any reduction of squirrel population. The undermining of the slopes, bench drains and v -ditches is always a concern and staff tries to backfill those areas as much as possible. 2.3 CIP Projects — CSD/Rose A. Design of Heritage Park Community Center Improvements - B. Pantera Park Trail & Steep Canyon Trail — Plans have been approved and the design team is sending the plans for approval by Public Works after which the project will go out to bid. This item is expected to be completed sometime in the fall of 2016. C/Herndon asked if the Commission would again be involved in the Larkstone Park design and CSD/Rose responded that the design has been completed, the plans have gone through one round of plan check and is waiting for them to come back from the design team. If the Commission would like to see the design he would be happy to bring that item back at the next meeting and C/Herndon said he would appreciate that. 2.4 List of pending Commission requests — none 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Liang welcomed the new Commissioner and thanked staff for their very interesting presentations. C/Herndon welcomed VC/Sulakhe and thanked C/Hsieh for serving as Chairperson and congratulated Chair/Grundy and VC/Sulkhe on their appointments. Last Sunday the Diamond Bar Community Foundation had its 1 K/5K Fun Run. The City was very involved in the setup and helped sponsor the event for which the Foundation was very grateful. About 150 runners participated from the very young on up. Everyone seemed to have a very good MARCH 24, 2016 PAGE 5 P&R CONMSSION time and the weather was cool. It was a very worthwhile event the Foundation hopes to have as an annual event going forward. C/Hsieh thanked staff for their great reports and she loves that children come to visit the Commission. She welcomed VC/Sulakhe to the "family." Chair/Grundy welcomed VC/Sulakhe to the Commission and thanked outgoing Chair/Hsieh and VC/Herndon for their service and leadership during the past year. He thanked staff for the wonderful reports. The Power Point presentations have been very helpful to the Commission. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:32 p.m. The foregoing minutes are hereby approved this 28 day of April , 2016. ,SECRETARY Agenda # ti d Meeting Date: May 17, 2016 CITY COUNCIL �� AGENDA REPORT tN�hnrnntiU'� L98Q TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Man 4---e TITLE: Ratification of Check Register date April 28, 2016 through May 11, 2016 totaling $ 750,250.23 RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 750,250.23 in City funds. _ .iWW"a The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated April 28, 2016 through May 11, 2016 for $ 750,250.23 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa Allen Accounting Technician : TAIATIT100el'i Finance Director Attachments: Affidavit and Check Register— 04/28/16 through 05/11/16. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated April 28, 2016 through May 11, 2016 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $578,623.76 Comm Org Support Fund $500.00 Prop A - Transit Fund $98,453.73 Prop C - Transit Tax Fund $458.37 Intergrated Waste Management Fund $20,675.86 Comm Dev Block Grant Fund $915.00 LLAD 38 Fund $6,926.64 LLAD 39 Fund $3,585.54 LLAD 41 Fund $3,851.84 Used Motor Oil Blk Grt $3,637.50 Capital Imp Projects Fund $10,743.28 Vehicle Maint/Repl Fund $2,572.38 Equip Maint/Repl Fund $19,306.33 $750,250.23 Signed: Dianna Honeywell Finance Director SUNGARD PENTAMATION INC DATE: 05/11/2016 CITY OF DIAMOND BAR TIME: 13:11:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160428 00:00:00.000' and '20160511 00:00:00.000' ACCOUNTING PERIOD: 11/16 FUND - 001 - GENERAL FUND AMOUNT CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION 10100 116211 04/28/16 ACCESSCO ACCESS CONTROL SECURITY 0015333 10100 116212 04/28/16 ADVANTEC ADVANTEC CONSULTING ENGI 001 10100 116212 04/28/16 ADVANTEC ADVANTEC CONSULTING ENGI 001 10100 116212 04/28/16 ADVANTEC ADVANTEC CONSULTING ENGI 001 1.0100 116212 04/28/16 ADVANTEC ADVANTEC CONSULTING ENGI 001 10100 116212 04/28/16 ADVANTEC ADVANTEC CONSULTING ENGI 0015554 10100 116212 04/28/16 ADVANTEC ADVANTEC CONSULTING ENGI 0015551 TOTAL CHECK 0.00 1,766.80 10100 116213 04/28/16 AFLAC AFLAC 001 10100 116214 04/28/16 ALEXANDE ALEXANDER & LYNN INC 0015350 10100 116215 04/28/16 DRIVERAL ALLIANT INSURANCE SERVIC 001 10100 116216 04/28/16 AMIRAZOD GHOLAM R AMIRAZODI 0015510 10100 116217 04/28/16 BARRETTT THOMAS BARRETT 0015350 10100 116218 04/28/16 COCA CALIFORNIA CONTRACT CITI 0014030 10100 116219 04/28/16 CANCINOR REMEDIOS CANCINO 001 10100 116220 04/28/16 CHARTER CHARTER OAK GYMNASTICS, 0015350 10100 116221 04/28/16 CHEEMAJA JAGTAR CHEEMA 001 10100 116222 04/28/16 CHONSHAR SHARON CHOW 001 10100 116223 04/28/16 CIEUSASO CIE-USA/SOCAL 0014010 10100 116224 04/28/16 DAVESTRO DAVE'S TROPHIES 0015350 10100 116225 04/28/16 DELTACAR DELTA CARE PMI 001 10100 116226 04/28/16 DELTADEN DELTA DENTAL 001 10100 116227 04/28/16 DENNISCA CAROL A DENNIS 0014030 10100 116226 04/28/16 DIANACHO DIANA CHO & ASSOCIATES 1255215 10100 116228 04/28/16 DIANACHO DIANA CHO & ASSOCIATES 1255215 10100 116228 04/28/16 DTANACHO DIANA CHO & ASSOCIATES 2505310 TOTAL CHECK 0.00 1,411.00 10100 116229 04/28/16 DMPR4LLC DMPR 4 LLC 0014090 10100 116230 04/28/16 DOPPERTK KAROLA DOPPERT 001 10100 116231 04/28/16 DUNNEDWA DUNN EDWARDS CORPORATION 0015333 10100 116232 04/28/16 PROFORMA ELEMENT 7, LLC 1155515 PAGE NUMBER: 1 ACCTPA21 -----DESCRIPTION----- SALES TAX AMOUNT SECURITY GUARD SVCS 0.00 1,187.23 ENG SVCS -PR 16-406 0.00 2,275.00 ENG SVCS -PR 14-948 0.00 2,940.00 ADMIN FEE -PR 14-948 0.00 529.20 ADMIN FEE -PR 14-948 0.00 -529.20 ENG SVCS -FEB 2016 0.00 728.65 ENG SVCS -FEB 2016 0.00 531.35 0.00 6,475.00 APR 16-SUPP INS PREM 0.00 1,766.80 CONTRACT CLASS -SPRING 0.00 945.00 SPL EVENT INS -SAN -MAR 0.00 8,850.00 CONSULTANT SVCS -4/18 0.00 2,929.50 CONTRACT CLASS -WINTER 0.00 240.00 MTG-CMGR 0.00 39.75 RECREATION REFUND 0.00 42.00 CONTRACT CLASS -SPRING 0.00 513.00 FACILITY REFUND -DBC 0.00 976.50 FACILITY REFUND-S/CYN 0.00 50.00 ANNL CONV/AWARD NIGHT 0.00 100.00 SUPPLIES -CITY B/DAY 0.00 229.95 MAY 16 -HMO DENTAL THE 0.00 262.24 MAY 16 -DENTAL PREMIUM 0.00 4,538.10 PROF.SVCS-CC MTG 0.00 175.00 CDBG ADMIN -SR PROS 0.00 369.00 CDBG ADMIN -DAY CAMP 0.00 492.00 CDBG ADMIN -MINI PARKS 0.00 164.00 0.00 1,025.00 RENTAL -STORAGE 0.00 1,411.00 RECREATION REFUND 0.00 42.00 SUPPLIES -DBC '0.00 161.15 AD -ARBOR DAY 0.00 2,635.86 SUNGARD PENTAMATION INC PAGE NUMBER: 2 DATE: 05/11/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 13:11:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160428 00:00:00.000' and '20160511 00:00:00.000' ACCOUNTING PERIOD: 11/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ---DESCRIPTION---- SALES TAX AMOUNT 10100 116233 04/28/16 EMERALD EMERALD LANDSCAPE SERVIC 0014093 ADDL MAINT-MAR 16 0.00 18.87 10100 116234 04/28/16 EVERELEM EVERGREEN ELEMENTARY 0114010 ODYSSEY MIND COMPETI 0.00 500.00 10100 11.6235 04/28/16 EXCELLAN EXCEL LANDSCAPE INC 1415541 ADDL MAINT-DIST 41 0.00 407.22 10100 116236 04/28/16 FIDUCIAR FIDUCIARY EXPERTS LLC 0014050 CNSLTNT SVCS-457 PLAN 0.00 1,250.00 10100 116237 04/28/16 GATEWAYC GATEWAY CORPORATE CENTER 0014093 CAPITAL CONTRIBUTION 0.00 184.00 10100 116237 04/28/16 GATEWAYC GATEWAY CORPORATE CENTER 0014093 ASSOCIATION DUES 0.00 1,601.00 TOTAL CHECK 0.00 1,785.00 10100 116238 04/28/16 JPNOLANC J P NOLAN CO 0015340 SUPPLIES-HERITAGE PK 0.00 320.78 10100 116239 04/28/16 KASTDIEU DIEUWERTJE FAST 1155515 SUPPLIES-REIMS 0.00 119.68 10100 116239 04/28/16 KASTDIEU DIEUWERTJE NAST 1155515 SUPPLIES-REIMB 0.00 7.04 TOTAL CHECK 0.00 126.72 10100 116240 04/28/16 KENSHARD KENS HARDWARE 0015554 SUPPLIES-RD MAINE 0.00 129.32 10100 116240 04/28/16 KENSHARD KENS HARDWARE 0015554 SUPPLIES-RD MAINT 0.00 196.27 TOTAL CHECK 0.00 325.59 10100 116241 04/28/16 KLEINGAB GABRIELA KLEIN 0015350 CONTRACT CLASS-SPRING 0.00 781.20 10100 116242 04/28/16 KNOWLESS SANDRA KNOWLES 001 RECREATION REFUND 0.00 168.00 10100 116243 04/28/16 LEEDOUG DOUG LEE 001 RECREATION REFUND 0.00 490.00 10100 116244 04/28/16 LICAROL CAROL LI 001 RECREATION REFUND 0.00 84.00 10100 116245 04/28/16 LISENCHI WEN CHI LI 001 RECREATION REFUND 0.00 101.00 10100 116246 04/28/16 LOPEZALF ALFA LOPEZ 1155515 REIMB-SUPPLIES 0.00 130.98 10100 116247 04/28/16 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES-MAR 16 0.00 1,563.20 10100 116247 04/28/16 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSIDY-MAR 16 0.00 390.80 TOTAL CHECK 0.00 1,954.00 10100 116248 04/28/16 LOWES LOWE'S BUSINESS ACCOUNT 0015333 SUPPLIES-DBC 0.00 183.76 10100 116248 04/28/16 LOWES LOWE'S BUSINESS ACCOUNT 0015340 SUPPLIES-PARKS 0.00 34.97 TOTAL CHECK 0.00 218.73 10100 116249 04/28/16 MANAGEDH MANAGED HEALTH NETWORK 001 MAY 16-EAP PREMIUMS 0.00 134.40 10100 116250 04/28/16 METROLIN METROLINK 1125553 METROLINK PASSES-APR 0.00 57,128.40 10100 116250 04/28/16 METROLIN METROLINK 1125553 CITY SUBSIDY-APR 16 0.00 14,282.10 TOTAL CHECK 0.00 71,410.50 10100 116251 04/28/16 MOBILERE MOBILE RELAY ASSOCIATES 0014440 REPEATER SVCS-MAY 16 0.00 78.75 10100 116252 04/28/16 MUNOZIRE IRENE MUNOZ 001 RECREATION REFUND 0.00 84.00 SUNGARD PENTAMATION INC PAGE NUMBER: 3 DATE: 05/11/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 13:11:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160428 00:00:00.000' and '20160511 00:00:00.000' ACCOUNTING PERIOD: 11/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 116253 04/28/16 MYWEDDIN MY WEDDING.COM 0014095 AD-DBC 0.00 3,836.00 10100 116254 04/28/16 OPENGOVI OPENGOV INC 0014050 PROF.SVCS-FINANCE 0.00 5,950.00 10100 116255 04/28/16 ORKININC ORKIN PEST CONTROL INC 1385538 PEST CONTROL -MAR 0.00 63.37 10100 116255 04/28/16 ORKININC ORKIN PEST CONTROL INC 1385538 PEST CONTROL-APR 0.00 63.37 10100 116255 04/28/16 ORKININC ORKIN PEST CONTROL INC 0015340 PEST CONTROL-APR 0.00 66.06 10100 116255 04/28/16 ORKININC ORKIN PEST CONTROL INC 0015340 PEST CONTROL -MAR 0.00 66.06 10100 116255 04/28/16 ORKININC ORKIN PEST CONTROL INC 0015340 PEST CONTROL-APR 0.00 89.23 10100 116255 04/28/16 ORKININC ORKIN PEST CONTROL INC 0015340 PEST CONTROL-FEB 16 0.00 89.23 TOTAL CHECK 0.00 437.32 10100 116256 04/28/16 PATTONCA CAMERON PATTON 0015350 OFFICIAL SVCS-REC 0.00 1,050.00 10100 116257 04/28/16 PUBLICST PUBLIC STORAGE #23051 0014090 RENTAL -STORAGE 42108 0.00 327.00 10100 116258 04/28/16 RTSC REGIONAL TAP SERVICE CEN 1125553 TAP PASSES-MAR 2016 0.00 15,793.80 10100 116258 04/28/16 RISC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY-MAR 2016 0.00 4,072.20 10100 116258 04/28/16 RISC REGIONAL TAP SERVICE CEN 1125553 SUPPLIES-TAP CARDS 0.00 400.00 10100 116258 04/28/16 RTSC REGIONAL TAP SERVICE CEN 1125553 COMMISSION-MAR 2016 0.00 -717.23 TOTAL CHECK 0.00 19,548.77 10100 116259 04/28/16 RKACONSU RNA CONSULTING GROUP 0015333 PROF.SVCS-PLAN CHECK 0.00 375.00 10100 116260 04/28/16 RODRGUAD GUADALUPE D RODRIGUEZ 0014095 PROF.SVCS-BANNERS 0.00 218.00 10100 116261 04/28/16 SGVCMA SAN GABRIEL VALLEY CITY 0014030 SGVCMA MTG-STAFF 0.00 180.00 10100 116262 04/28/16 SCFUELS SC FUELS 5204090 FUEL-APR 2016 0.00 980.53 10100 116263 04/28/16 SCMAF SCMAF 0015350 CONTRACT CLASS-WINTER 0.00 441.00 10100 116264 04/28/16 SEEMANSA SAUDI SEEMAN 001 RECREATION REFUND 0.00 84.00 10100 116265 04/28/16 SHEPHERD SHERI SHEPHERD 0015350 CONTRACT CLASS-WINTER 0.00 510.00 10100 116266 04/28/16 SHERWINW SHERWIN WILLIAMS 0015333 SUPPLIES-DBC 0.00 178.64 10100 116267 04/28/16 SIMPSONA SIMPSON ADVERTISING INC 0014095 DESIGN-MAY DBCONNEC 0.00 5,200.00 10100 116268 04/28/16 SCAQMD SO COAST AIR QUALITY MGT 0014090 MTG FACILITY-MAY 16 0.00 2,207.62 10100 116269 04/28/16 SOCIALVO SOCIAL VOCATIONAL SERVIC 0015558 WEED & LITTER REMOVAL 0.00 2,181.04 10100 116270 04/28/16 SCE SOUTHERN CALIFORNIA EDIS 0014093 ELECT SVCS-CITY HALL 0.00 9,647.84 10100 116270 04/28/16 SCE SOUTHERN CALIFORNIA EDIS 0015333 ELECT SVCS-DEC 0.00 5,221.00 10100 116270 04/28/16 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS-DIST 41 0.00 51.46 10100 116270 04/28/16 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 77.31 10100 116270 04/28/16 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 79.24 TOTAL CHECK 0.00 15,276.85 SUNGARD PENTAMATION INC DATE: 05/11/2016 CITY OF DIAMOND BAR TIME: 13:11:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: tYansaCt.ek_date between '20160428 00:00:00.000' and '20160511 00:00:00.000' ACCOUNTING PERIOD: 11/16 FUND - 001 - GENERAL FUND AMOUNT SHREDDING SVCS-E/DAY CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 116271 04/28/16 SCSHREDD SOUTHERN CALIFORNIA SHRE 1155515 10100 116272 04/28/16 STEWARTK KIM STEWART 001 10100 116273 04/28/16 PENTAMAT SUNGARD PUBLIC SECTOR PE 0014050 10100 116274 04/28/16 TLSHIELD T L SHIELD AND ASSOCIATE 0015333 10100 116275 04/28/16 TENNISAN TENNIS ANYONE INC 0015350 10100 116276 04/28/16 TEOTICOA ANNA LIZZA TEOTICO 001 10100 116277 04/28/16 TESOROJO JOANNA TESORO 001 10100 116278 04/28/16 SCGAS THE GAS COMPANY 0015340 10100 116278 04/28/16 SCGAS THE GAS COMPANY 0014093 10100 116278 04/28/16 SCGAS THE GAS COMPANY 0015333 TOTAL CHECK 1,047.00 0.00 1D100 116279 04/28/16 TRANS TRANE SERVICE GROUP INC 0014093 10100 116279 04/28/16 TRANE TRANS SERVICE GROUP INC 0014093 1D100 116279 04/28/16 TRANS TRANS SERVICE GROUP INC 0015333 TOTAL CHECK 50.00 LANDSCAPE MAINT-DBC 10100 116280 04/28/16 ULINEINC ULINE INC 1155515 1D100 116280 04/28/16 ULINEINC ULINE INC 1155515 TOTAL CHECK MAY 16 -VISION PREMIUM 0.00 1,666.07 10100 - 116261 04/28/16 VALDEZMI MICHELLE VALDEZ 001 10100 116282 04/28/16 VALLEYCR VALLEY CREST LANDSCAPE M 0015333 10100 116282 04/28/16 VALLEYCR VALLEY CREST LANDSCAPE M 0015340 TOTAL CHECK ANNL MAINT-DBC O.OD 10100 116283 04/28/16 VSP VISION SERVICE PLAN 001 I.OSDO 116284 04/28/16 WALNUTHI WALNUT HILLS FIRE PROTEC 5204090 10100 116284 04/28/16 WALNUTHI WALNUT HILLS FIRE PROTF.0 0014093 10100 116284 04/28/16 WALNUTHI WALNUT HILLS FIRE PROTEC 0015340 10100 116284 D4/28/16 WALNUTHI WALNUT HILLS FIRE PROTEC 0014093 10100 116284 04/28/16 WALNUTHI WALNUT HILLS FIRE PROTEC 0015333 TOTAL CHECK 0.00 2,282.34 10100 116285 04/28/16 WVWATER WALNUT VALLEY WATER DIST 0015333 10100 116285 04/28/16 WVWATER WALNUT VALLEY WATER DIST 1415541 10100 116285 04/28/16 WVWATER WALNUT VALLEY WATER DIST 1385538 10100 116285 04/28/16 WVWATER WALNUT VALLEY WATER DIST 0014093 10100 116285 04/28/16 WVWATER WALNUT VALLEY WATER DIST 0015340 10100 116285 04/28/16 WVWATER WALNUT VALLEY WATER DIST 1385538 10100 116285 04/28/16 WVWATER WALNUT VALLEY WATER DIST 1395539 TOTAL CHECK PAGE NUMBER: 4 ACCTPA21 -----DESCRIPTION----- SALES TAX AMOUNT SHREDDING SVCS-E/DAY 0.00 400.00 RECREATION REFUND 0.00 168.00 TRNG-WEBEX 0.00 1,440.00 PROF.SVCS-INSPECTIONS 0.00 275.00 CONTRACT CLASS -WINTER 0.00 3,936.80 FACILITY REFUND-HRTGE 0.00 200.00 FACILITY REFUND-REAGA D.00 50.00 GAS SVCS -HERITAGE 0.00 95.06 GAS SVCS -CITY HALL 0.00 1,056.09 GAS SVCS -DBC O.OD 1,149.71. 0.00 2,300.86 MAINT SVCS -CITY HALL 0.00 1,046.50 MAINE SVCS -CITY HALL 0.00 1,319.00 MAINE SVCS -DBC 0.00 1,047.00 0.00 3,412.50 SUPPLIES -SIGNS 0.00 500.15 SUPPLIES-RF,CYCLING 0.00 103.01 0.00 603.16 FACILITY REFUND-S/CYN 0.00 50.00 LANDSCAPE MAINT-DBC 0.00 5,645.47 LANDSCAPE MAINT-PARKS 0.00 25,504.11 0.00 31,149.58 MAY 16 -VISION PREMIUM 0.00 1,666.07 ANNL MAINT-CITY VEH 0.00 391.28 ANNL MAINT-LIBRARY 0.00 235.28 ANNE MAINT-PARKS 0.00 274.30 ANNL MAINT-CITY HALL O.OD 339.78 ANNL MAINT-DBC O.OD 126.81 0.00 1,367.45 WATER SVCS -DBC 0.00 277.26 WATER SVCS -DIST 41 0.00 1,088.95 WATER SVCS -DIST 38 0.00 548.76 WATER SVCS-C/HALL 0.00 457.66 WATER SVCS -PARKS 0.00 7,788.53 WATER SVCS -DIST 38 0.00 4,072.64 WATER SVCS -DIST 39 0.00 2,282.34 0.00 16.516.14 SUNGARD PENTAMATION INC DATE: 05/11/2016 CITY OF DIAMOND BAR TIME: 13:11:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160428 00:00:00.000' and '20160511 00:00:00.000' ACCOUNTING PERIOD: 11/16 PAGE NUMBER: 5 ACCTPA21 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ----DESCRIPTION- ---- SALES TAX AMOUNT IDI00 116286 04/28/16 BOOSTERC WALNUT/DIAMOND BAR SHERT 0014030 RECOG EVENT -VOLUNTEER 0.00 150.00 10100 116287 04/28/16 WANGYIPI YI PING WANG 0015350 CONTRACT CLASS -SPRING 0.00 196.80 10100 116288 04/28/16 WAXIESAN WAXIE SANITARY SUPPLY 0015333 CREDIT MEMO -DBC 0.00 -173.86 10100 116288 04/28/16 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES -DBC 0.00 445.65 10100 116288 04/28/16 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES-C/HALL 0.00 8.1B 10100 116288 04/28/16 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -CITY HALL 0.00 23.28 1D100 116288 04/28/16 WAXIESAN WAXIE SANITARY SUPPLY 0015340 SUPPLIES -PARKS 0.00 257.68 10100 116288 04/28/16 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -CITY HALL 0.00 1,077.57 10100 116288 04/28/16 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES -DBC 0.00 1,202.58 TOTAL CHECK 0.00 2,841.08 10100 1162B9 04/28/16 WESTCOAS WEST COAST ARBORISTS INC 0015558 WATERING SVCS -APR 16 0.00 349.50 10100 116289 04/28/16 WESTCOAS WEST COAST ARBORISTS INC 1415541 TREE MAINT-DIST 41 0.00 1,342.50 10100 116289 04/28/16 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT-APR 16 0.00 3,858.45 10100 116289 04/28/16 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT-MAR 16 0.00 208.20 10100 116289 04/28/16 WESTCOAS WEST COAST ARBORISTS INC 0015558 WATERING SVCS -MAR 16 0.00 699.00 10100 116289 04/28/16 WESTCOAS WEST COAST ARBORISTS INC 0015556 TREE MAINT-MAR 16 0.00 751.80 TOTAL CHECK 0.00 7,209.45 10100 116290 04/28/16 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-CMGR 0.00 1,883.70 10100 116290 04/28/16 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -CMM DEV 0.00 2,152.80 10100 116290 04/28/16 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-SANCHEZ 0.00 4,349.80 10100 116290 04/28/16 WOODRUFF WOODRUFF SPRADLING & SMP. 0014020 LEGAL SVCS -COUNCIL 0.00 4,388.40 10100 116290 04/28/16 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-P/WORKS 0.00 703.80 10100 116290 04/28/16 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-H/R 0.00 289.80 10100 116290 04/28/16 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -GENERAL 0.00 310.50 10100 116290 04/28/16 WOODRUFF WOODRUFF SPRADLING & SMP. 0014020 LEGAL SVCS -COMM SVCS 0.00 41.40 TOTAL CHECK 0.00 14,120.20 10100 116291 04/28/16 WRIGHTP PAUL WRIGHT 0014090 A/V SVCS -CC MTC, APR 0.00 325.00 10100 116292 04/28/16 XUEBINBI BIN BIN XUE 001 RECREATION REFUND 0.00 170.00 10100 116293 04/28/16 ZAMORAST STEPHANIE ZAMORA 001 RECREATION REFUND 0.00 11.75 10100 116294 04/28/16 ZHOUSHUN S14UNHUA ZHOU 001 RECREATION REFUND 0.00 325.00 10100 116295 04/28/16 ZHUANGEL ANGELA ZHU 001 RECREATION REFUND 0.00 104.00 10100 116295 04/28/16 ZHUANGEL ANGELA ZHU 001 RECREATION REFUND 0.00 41.00 TOTAL CHECK 0.00 145.00 10100 116297 05/05/16 ACCESSCO ACCESS CONTROL SECURITY 0015333 SECURITY GUARD SVCS 0.00 1,985.75 10100 116298 05/05/16 YBARRAAL ALBERT YBARRA 0014095 REIMB-NAB CONE 0.00 280.80 10100 116299 05/05/16 ALBERTSO ALBF,RTSONS LLC 0015350 SUPPLIES -RECREATION 0.00 28D.28 10100 116299 05/DS/16 ALBERTSO ALBERTSONS LLC 0015350 SUPPLIES -RECREATION 0.00 205.95 10100 116299 05/05/16 ALBERTSO ALBERTSONS LLC 0015350 SUPPLIES -RECREATION 0.00 47.84 10100 116299 05/05/16 ALBERTSO ALBERTSONS LLC 0015350 SUPPLIES -RECREATION 0.00 57.93 101DO 116299 05/05/16 ALBERTSO ALBERTSONS LLC 0015350 SUPPLIES -RECREATION 0.00 69.68 SUNGARD PENTAMATION INC PAGE NUMBER: 6 DATE: 05/11/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 13:11:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160428 00:00:OD.000' and '20160511 00:00:00.000' ACCOUNTING PERIOD: 11/16 FUND - DO1 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 116299 05/05/16 ALBERTSO ALBERTSONS LLC 0015350 10100 116299 05/05/16 ALBERTSO ALBERTSONS LLC 0015350 10100 116299 05/05/16 ALBERTSO ALBERTSONS LLC 0015350 TOTAL CHECK 05/05/16 EVERGREE IO1DO 116300 05/05/16 AMERICOM AMERICOMP GROUP 0014070 1O1D0 116300 05/05/16 AMERICOM AMERICOMP GROUP 0014070 101D0 11630D 05/05/16 AMERICOM AMERICOMP GROUP 0014070 10100 11630D 05/05/16 AMERICOM AMERICOMP GROUP OD14070 TOTAL CHECK BEST BAG COMPNAY 1155515 10100 116301 05/05/16 AMERITEC AMERITECH BUSINESS SYSTE 0014090 10100 116302 05/05/16 AMIRAZOD GHOLAM R AMIRAZODI 0015510 10100 116303 05/05/16 ARCIMAGI ARC IMAGING RESOURCES 0014070 10100 116303 DS/05/16 ARCIMAGI ARC IMAGING RESOURCES 0014070 TOTAL CHECK 10100 116309 10100 116304 DS/05/16 ARCHTERR ARCHITERRA DESIGN GROUP 2505310 10100 116304 D5/05/16 ARCHTERR ARCHITERRA DESIGN GROUP 2505310 TOTAL CHECK 10100 116305 05/05/16 ASCAP ASCAP 0015350 10100 116306 05/05/16 EVERGREE ROBYN A BECKWITH 0014093 10100 116306 05/05/16 EVERGREE ROBYN A BECKWITH 0014093 101D0 116306 05/05/16 EVERGREE ROBYN A BECKWITH 0015340 10100 116306 05/05/16 EVERGREE ROBYN A BECKWITH 0015333 TOTAL CHECK COPIER SVCS-MAR/APA O.OD 10100 116307 05/05/16 BESTBAGC BEST BAG COMPNAY 1155515 10100 116306 05/05/16 BESTLTG BEST LIGHTING PRODUCTS 0014093 10100 116306 05/05/16 BESTLTG BEST LIGHTING PRODUCTS 0015333 TOTAL CHECK CONCERTS IN THE PARK 0.00 10100 116309 05/DS/16 CALCAGNO TERRY CALCAGNO 001 10100 116310 05/05/16 CACOMMER CALIFORNIA RETROFIT INC 0014093 10100 116310 05/05/16 CACOMMER CALIFORNIA RETROFIT INC 0015333 10100 116310 05/05/16 CACOMMER CALIFORNIA RETROFIT INC 0015333 TOTAL CHECK RECREATION REFUND 0.00 101D0 116311 05/05/16 CDW-G CDW GOVERNMENT 0014070 10100 116311 05/05/16 CDW-G CDW GOVERNMENT 0014070 TOTAL CHECK SUPPLIES-I.T. 0.00 10100 116312 DS/05/16 CERTITRA CERTIFIED TRANSPORTATION 1125350 10100 116313 05/05/16 CHICAGOT CHICAGO TITLE 1255215 DESCRIPTION----- SALES TAX SUPPLIES -RECREATION 0.00 SUPPLIES -RECREATION 0.00 SUPPLIES -RECREATION 0.00 0.00 COPIER MAINT-3RD QTR 0.00 PRINTER - TONERS 0.00 PRINTER - TONERS 0.00 PRINTER - TONERS 0.00 0.00 COPIER SVCS-MAR/APA O.OD CONSULTANT SVCS -4/22 0.00 PRINTER MAINT-I.T. 0.00 ANNL MAINT-I.T. 0.00 0.00 PARK IMPRVMT-MINI PKS 0.00 PARK IMPRVMT-MINI PKS D.00 0.00 CONCERTS IN THE PARK 0.00 PLANT MAINT-CITY HALL 0.00 PLANT MAINT-LIBRARY 0.00 PLANT MAINT-PARKS O.OD PLANT MAINT-DBC 0.00 0.00 DOGGIE BAGS -PARKS O.OD MONTHLY MAINT-C/HALL O.OD MONTHLY MAINT-DHC 0.00 O.OD RECREATION REFUND 0.00 SUPPLIES -CITY HALL O.OD SUPPLIES -DBC 0.00 SUPPLIES -DBC O.OD 0.00 COMP SUPPLIES-I.T. 0.00 SUPPLIES-I.T. 0.00 0.00 TRANS -EXCURSION O.DD TITLE RPT -530 ARMITOS 0.00 091FUTE 72.96 86.29 1'7.97 838.90 2,364.50 196.09 632.18 632.18 3,824.95 1,472.39 3,024.00 14.79 1,607.95 1,622.74 233.75 233.75 467.50 669.25 325.00 107.00 135.00 264.20 831.20 �cL•7[19 85.00 692.36 777.36 40.00 135.00 39D.22 522.93 1,048.15 85.95 4,287.71 4,373.66 371.60 54.00 SUNGARD PENTAMATION INC PAGE NUMBER: DATE: 05/11/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 13:11:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120160428 00:00:00.000' and '20160511 00:00:00.000' ACCOUNTING PERIOD: 11/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 116314 05/05/16 CHRISTIN CHRISTIAN LIFE CENTER 0015350 FOOD REIMB-CITY B/DAY 0.00 85.00 10100 116315 05/05/16 CHUNGMEG MEGAN CHUNG 001 FACILITY REFUND-REAGA O.OD 50.00 10100 116316 05/05/16 CONSTHAR CONSTRUCTION HARDWARE CO 0014093 SUPPLIES -CITY HALL 0.00 364.77 10100 116317 05/05/16 LACPUBWK COUNTY OF LOS ANGELES DE 0015340 SEWER SVCS -PARKS 0.00 252.50 1D100 116318 05/05/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -FPL 13-229 0.00 183.60 1010D 116318 05/05/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PL 2015-43 0.00 57.60 10100 116318 05/05/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-FPL 13-229 0.00 1,020.00 10100 116318 05/05/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -FPL 13-229 0.00 1,157.18 10100 116318 05/05/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-FPL 13-229 0.00 6,428.76 10100 116318 05/05/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2015-43 0.00 320.00 10100 116318 05/D5/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PL 2015-43 0.00 -57.60 10100 116318 05/05/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PL 13-465 0.00 -3.64 10100 116318 05/05/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PL 13-465 0.00 3.64 10100 116318 05/05/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 13-465 0.00 20.20 10100 116318 05/05/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -FPL 13-229 .0.00 -183.60 10100 116318 05/D5/16 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -FPL 13-229 O.OD -1,157.18 TOTAL CHECK 0.00 7,788.96 10100 116319 05/05/16 DFSFLOOR DFS FLOORING LP 0014093 CARPET MAINT-APR 16 0.00 550.00 1D100 116319 05/05/16 DFSFLOOR DFS FLOORING LP 0014093 CARPET MAINT-LIBRARY 0.00 1,860.00 TOTAL CHECK 0.00 2,410.00 10100 116320 05/05/16 ECCONSTR E C CONSTRUCTION CO 2505510 PARK PARKING REHAB 0.00 1,557.52 1D100 116320 05/05/16 ECCONSTR E C CONSTRUCTION CO 2505510 PARK PARKING REHAB 0.00 9,086.46 1D100 116320 05/05/16 ECCONSTR E C CONSTRUCTION CO 250 RETENTIONS PAYABLE 0.00 -77.88 10100 116320 05/DS/16 ECCONSTR E C CONSTRUCTION CO 250 RETENTIONS PAYABLE 0.00 -454.32 TOTAL CHECK 0.00 10,111.78 10100 116321 05/05/16 EXECUTIV EXECUTIVE PROMOTIONAL PR 0014095 PROMO ITEMS -USB F/DRV 0.00 500.33 10100 116322 05/05/16 EXPRESSM EXPRESS MAIL CORPORATE A 0014090 EXPRESS MAIL -GENERAL 0.00 20.66 10100 116322. 05/05/16 EXPRESSM EXPRESS MAIL CORPORATE A 001 E/MAIL-PL 2015-242 0.00 20.66 101D0 116322 05/05/16 EXPRESSM EXPRESS MAIL CORPORATE A 001 E/MAIL-PL 2015-198 0.00 20.66 10100 116322 05/05/16 EXPRESSM EXPRESS MAIL CORPORATE A 001 E/MAIL-PL 2015-101 0.00 41.32 TOTAL CHECK 0.00 103.30 10100 116323 05/05/16 EXTERIOR EXTERIOR PRODUCTS INC 0015350 REPLACEMENT BANNERS 0.00 377.76 10100 116324 05/05/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340 PEST CONTROL-PANTERA 0.00 30.00 10100 116324 05/05/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340 PEST CONTROL -HERITAGE 0.00 40.00 10100 116324 05/05/16 EXTERMIN EXTERMINETICS OF SO CAL 0015333 PEST CONTROL -DBC 0.00 40.00 10100 116324 05/05/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340 PEST CONTROL -PETERSON 0.00 50.00 10100 116324 05/05/16 EXTERMIN EXTERMINETICS OF SO CAL 007.4093 PEST CONTROL-C/HALL 0.00 50.00 10100 11632.4 05/05/16 EXTERMIN EXTERMINETICS OF SO CAL 0014093 PEST CONTROL-C/HALL 0.00 65.00 10100 116324 05/05/16 EXTERMIN EXTERMINETICS OF SO CAL 0015333 PEST CONTROL -DBC 0.00 75.00 TOTAL CHECK 0.00 350.00 10100 116325 05/05/16 FEDEX FEDEX 0014090 EXPRESS MAIL -GENERAL 0.00 85.53 7 SUNGARD PENTAMATION INC PAGE NUMBER: 6 DATE: 05/11/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 13:11:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: tYansact.ck_date between '20160428 00:00:00.000' and '20160511 00:00:00.000' ACCOUNTING PERIOD: 11/16 -----DESCRIPTION------ FUND - 001 - GENERAL FUND 0.00 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 116325 05/05/16 FEDEX FEDEX OD14090 10100 116325 05/05/16 FEDEX FEDEX 0014090 10100 116325 05/05/16 FEDEX FEDEX OD1 10100 116325 05/05/16 FEDEX FEDEX 001 10100 116325 05/05/16 FEDEX FEDEX ODI TOTAL CHECK 0.00 PROF.SVCS-CITY VIEW 0.00 10100 116326 05/05/16 FITZGERA JOSEPH FITZGERALD 001 1O1D0 116327 05/05/16 FONGJONA JONATHAN FONG 001 10100 116328 05/05/16 FRANCHIS FRANCHISE TAX BOARD 001 10100 116329 05/05/16 FUNEXPRE FUN EXPRESS LLC 0015350 10100 116329 05/05/16 FUNEXPRE FUN EXPRESS LLC 0015350 TOTAL CHECK 0.00 SUPPLIES-P/WORKS 0.00 10100 116330 05/05/16 GALVANGI GINA GALVAN 001 10100 116331 05/05/16 GLENNSRE GLENN'S REFRIGERATION CO 0015333 10100 116332 05/05/16 GOLIVETE GO LIVE TECHNOLOGY INC 0014070 10100 116333 05/05/16 GOVCONNE GOVCONNECTION INC 5304070 10100 116333 05/05/16 GOVCONNE GOVCONNECTION INC 5304070 TOTAL CHECK 101DO 116334 05/05/16 GRANICUS GRANICUS INC 0014070 10100 116335 05/05/16 GRAYBAR GRAYBAR 0014093 10100 116336 05/05/16 HDLCOREN HDL COHEN & CONE 0014050 10100 116337 05/05/16 HIROSEJE JEFFREY HIROSE 0015350 10100 116338 05/05/16 IVDB INLAND VALLEY DAILY BULL 0014090 10100 116339 05/05/16 TNTEGRAT INTERATION SOLUTIONS 0014070 10100 116340 D5/D5/16 JAMESEVE JAMES EVENT PRODUCTION I 0015350 10100 116341 DS/D5/16 KAODAWN DAWN KAO 001 10100 116342 05/05/16 KENSHARD KENS HARDWARE 0015554 10100 116342 05/05/16 KENSHARD KENS HARDWARE 0015340 10100 116342 05/05/16 KENSHARD KENS HARDWARE 5205310 10100 116342 05/05/16 KENSHARD KENS HARDWARE 0015333 TOTAL CHECK 10100 116343 05/05/16 KUNGJOHN JOHNNY KUNG 001 10100 116344 05/05/16 LEEPEICH PEICHIN LEE 001 -----DESCRIPTION------ SALES TAX EXPRESS MAIL -GENERAL 0.00 EXPRESS MAIL -GENERAL 0.00 E/MAIL-PL 2013-204 0.00 E/MAIL-PL 2013-221 0.00 E/MAIL-PL 2014-579 0.00 0.00 FACILITY REFUND-HRTGE 0.00 RECREATION REFUND 0.00 MISC PAYABLE-WITHHLD 0.00 SUPPLIES -TINY TOTS 0.00 SUPPLIES -ARBOR DAY 0.00 0.00 RECREATION REFUND 0.00 MAINT SVCS -DBC 0.00 PROF.SVCS-CITY VIEW 0.00 COMP MAINT-I.T. 0.00 COMP MAINT-I.T. 0.00 0.00 QTRLY MANAGED SVCS 0.00 SUPPLIES -CITY HALL 0.00 AUDITING SVCS-P/TAX 0.00 CONTRACT CLASS -SPRING 0.00 LEGAL ADS -APR 2016 0.00 COMP MAINT-I.T. 0.00 DEPOSIT -TEEN N/OUT 0.00 RECREATION REFUND 0.00 SUPPLIES-P/WORKS 0.00 SUPPLIES -PARKS 0.00 VEH MAINT-COMM SVCS 0.00 SUPPLIES -DBC 0.00 0.00 RECREATION REFUND O.OD DEP REFUND -FPL 12-484 O.OD AMOUNT 86.23 83.02 33.43 33.43 33.43 355.07 135.00 221.00 223.39 230.35 714.16 944.51 168.00 26S. DO 1,827.00 9,386.03 9,920.30 19,306.33 600.00 888.43 3,060.00 162.00 2,150.20 250.00 2,387.50 147.00 47.34 267.32 4.89 43.51 363.06 82.00 1,836.23 SUNGARD PENTAMATION INC PAGE NUMBER: 9 DATE: 05/11/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 13:11:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160428 00:00:00.000' and '20160511 00:00:00.000' ACCOUNTING PERIOD: 11/16 FUND - 001 - GENERAL FUND DEP REFUND -FPL 10-390 0.00 CASH ACCT CHECK NO ISSUE DT VENDOR NAME 0.00 FUND/DIVISION 10100 116344 05/05/16 LEEPEICH PEICHIN PER 001 10100 116344 05/05/16 LEEPEICH PEICHIN LEE 001 TOTAL CHECK 0.00 FACILITY REFUND-HERIT 0.00 10100 116345 05/05/16 LEESANDY SANDY LEE 001 IOlDO 116346 05/05/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 101D0 116346 05/05/16 LEIGHTON LEIG14TON & ASSOCIATES, I 001 10100 116346 05/05/16 LEIGHTON LEIGHTON & ASSOCIATES, I 001 TOTAL CHECK RECREATION REFUND 0.00 CONTRACT CLASS -SPRING 0.00 lOIDO 116347 05/05/16 LOCKETTI IRIS LOCKETT 0.00 001 1O1D0 116347 05/05/16 LOCKETTI IRIS LOCKETT 001 TOTAL CHECK EQ-I.T. 0.00 BLDG & SFTY SVCS -FEB 0.00 10100 116348 05/05/16 LACPUBWK LOS ANGELES COUNTY PUBLI 0.00 0015340 10100 116349 05/05/16 POSTNET LW POSTNET INC 0014411 10100 116350 05/05/16 MARTITZE ITZEL MARTINEZ OD1 101D0 116351 05/05/16 MATTIERI RICK RAYMOND MATTIE 0014095 10100 116352 05/05/16 MILLERTA TAMMY MILLER 001 10100 116353 05/05/16 PTS PACIFIC TELEMANAGEMENT S 0015340 1O1D0 116354 05/05/16 PATELPAY PAYAL PATEL 001 10100 116354 05/05/16 PATELPAY PAYAL PATEL 001 TOTAL CHECK 10100 116355 05/05/16 PAYTONBO BOB PAYTON 001 10100 116356 05/05/16 PINEDALI LIZETTE PINEDA 0015350 10100 116357 05/05/16 PSI PROTECTION ONE INC 0014093 10100 116357 05/05/16 PSI PROTECTION ONE INC 0015340 TOTAL CHECK 10100 116358 05/05/16 PYROCOMM PYRO COMM SYSTEMS INC 0015333 10100 116359 05/05/16 RAZZAKBI BILAL RAZZAK 001 10100 116360 05/05/16 RELIABLE RELIABLE IT, LLC 0014070 10100 116361 05/DS/16 RKACONSU RRA CONSULTING GROUP 0015220 10100 116362 05/D5/16 SANGCAPZ ZENAIDA SANGCAP 001 10100 116363 05/05/16 SCFUELS SC FUELS 5204090 10100 116364 05/05/16 SFFCU SCHOOLS FIRST FEDERAL CR 001 -----DESCRIPTION------ SALES TAX DEP REFUND -FPL 10-390 0.00 DEP REFUND -PL 14-619 0.00 0.00 FACILITY REFUND -DBC 0.00 ADMIN FEE -PR 16-938 0.00 PROF.SVCS-PR 16-938 0.00 ADMIN FEE -PR 16-938 0.00 0.00 FACILITY REFUND-HERIT 0.00 FACILITY REFUND-HERIT 0.00 0.00 SUMP PUMP MAINT-MAR 0.00 PRINT SVCS-P/INFO 0.00 FACILITY REFUND -DHC 0.00 PHTGRPY SVCS -CITY B/D 0.00 RECREATION REFUND 0.00 PARK PAY PHONES -MAY 0.00 RECREATION REFUND 0.00 RECREATION REFUND 0.00 0.00 RECREATION REFUND 0.00 CONTRACT CLASS -SPRING 0.00 ALARM SVCS-C/HALL 0.00 ALARM SVCS-S/CYN PK 0.00 0.00 FIRE ALARM TEST -DBC 0.00 RECREATION REFUND 0.00 EQ-I.T. 0.00 BLDG & SFTY SVCS -FEB 0.00 RECREATION REFUND 0.00 FUEL -APR 2016 0.00 FACILITY REFUND -DBC 0.00 AMOUNT 2,001.50 2,686.27 6,524.00 100.00 54.00 300.00 -54.00 300.00 20.00 360.50 380.50 344.08 80.32 550.00 250.00 490.00 495.84 213.00 127.00 340.00 84.00 120.00 27.85 45.24 73.09 644.00 45.00 370.00 5,940.46 4200. 1,175.68 350.00 SUNGARD PENTAMATION INC DATE: 05/11/2016 CITY OF DIAMOND BAR TIME: 13:11:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160428 00:00:00.000' and '20160511 00:00:00.000' ACCOUNTING PERIOD: 11/16 PAGE NUMBER: 10 ACCTPA21 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION- - SALES TAX AMOUNT 10100 116365 05/D5/16 SCMAF BOMAF SAN GABRIEL VALLEY 0015350 ETRY FEES-REC 0.00 105.00 10100 116366 05/05/16 SOCALSAN SO CAL INDUSTRIES 0015350 EQ RENTAL -EASTER E/HT 0.00 579.50 10100 116367 05/05/16 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS -DIST 38 0.00 25.99 10100 116367 05/05/16 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS -DIST 41 0.00 249.26 10100 116367 05/05/16 SCE SOUTHERN CALIFORNIA EDIS 1395539 ELECT SVCS -DIST 39 0.00 433.43 10100 116367 05/D5/16 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS -DIST 38 0.00 518.55 10100 116367 05/05/16 SCE SOUTHERN CALIFORNIA EDIS 0015340 ELECT SVCS -PARKS 0.00 3,323.7D TOTAL CHECK 0.00 4,550.93 10100 116368 05/05/16 SYTECHSO SYTECH SOLUTIONS 0014030 DOC SCANNING SVCS O.OD 72,378.33 10100 116369 05/05/16 TADROSMI MICHELLE TADROS 001 FACILITY REFUND -DBC 0.00 500.00 10100 116370 05/05/16 TELEPACI TELEPACIFIC COMMUNICATIO 0014070 T-1 INTERNET SVCS 0.00 858.53 10100 116371 05/05/16 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTANT SVCS -4/15 0.00 683.73 10100 116371 05/05/16 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTANT SVCS -4/1 0.00 1,329.48 TOTAL CHECK 0.00 2,013.21 10100 116372 05/05/16 SGVT THE SAN GABRIEL VALLEY N 0014090 LEGAL ADS -APR 2016 0.00 2,362.88 10100 116373 05/05/16 THESAUCE THE SAUCE CREATIVE SERVI 0015333 SUPPLIES -DBC 0.00 52.05 10100 116374 05/05/16 TUCKERRA RAYMOND MICHAEL TUCKER 0015350 CONTRACT CLASS -SPRING 0.00 446.40 10100 116375 05/05/16 ULTNEINC ULINE INC 1155515 TRAFFIC CONES 0.00 158.55 10100 116376 05/05/16 UNITEDDA UNITED DATA SERVICES INC 0014070 SUPPLIES-I.T. 0.00 517.50 10100 116377 05/05/16 USBANK US BANK 0014050 CITY CREDIT CARD -APR 0.00 22,619.29 10100 116378 05/05/16 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 5/6/16-P/R DEDUCTIONS 0.00 31,447.86 10100 116378 05/05/16 VANTAGEP VANTAGEPOINT TRNSFR AUNT 001 5/6/16 -LOAN DEDUCTION 0.00 3,629.67 TOTAL CHECK 0.00 35,077.53 10100 116379 05/05/16 VERIZONC VERIZON CALIFORNIA 0015333 PH.SVCS-DBC EMERG 0.00 394.11 IO1D0 116379 05/05/16 VERIZONC VERIZON CALIFORNIA 0015333 PH.SVCS-DBC EMERG O.OD 409.96 10100 116379 D5/05/16 VERIZONC VERIZON CALIFORNIA 0014090 PH.SVCS-PARKS 0.00 778.29 1010D 116379 05/05/16 VERIZONC VERIZON CALIFORNIA 0014093 PH.SVCS-C/HALL ELVTR 0.00 163.84 10100 116379 05/05/16 VERIZONC VERIZON CALIFORNIA 0014090 PH.SVCS-HERITAGE PK 0.00 173.74 10100 116379 05/05/16 VERIZONC VERIZON CALIFORNIA 0014090 PH.SVCS-HERITAGE PK O.OD 177.37 10100 116379 05/05/16 VERIZONC VERIZON CALIFORNIA 0015340 PH.SVCS-HERITAGE ALAR 0.00 53.97 10100 116379 05/05/16 VERIZONC VERIZON CALIFORNIA 0014090 PH.SVCS-SRST CHI 0.00 151.60 10100 116379 05/05/16 VERIZONC VERIZON CALIFORNIA 0014090 PH.SVCS-SRST CHI. 0.00 158.04 10100 116379 05/05/16 VERIZONC VERIZON CALIFORNIA 0014030 PH.SVCS-CMGR FAX 0.00 84.37 10100 116379 05/05/16 VERIZONC VERIZON CALIFORNIA 0015340 PH.SVCS-HERITAGE FAX 0.00 93.06 TOTAL CHECK 0.00 2,638.35 10100 116380 05/05/16 VERIZONW VERIZON WIRELESS 0014090 CELL CHRGS-PW,CS,CD 0.00 1,197.63 SUNGARD PENTAMATION INC PAGE NUMBER: 11 DATE: 05/11/2016 CITY OF DIAMOND BAR ACCTPA21 TIME: 13:11:16 CHECK REGISTER - DISBURSEMENT FUND SELEC'T'ION CRITERIA: tYansaCt.ek_date between '20160426 00:00:00.000' and '20160511 00:00:00.000' ACCOUNTING PERIOD: 11/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION----- SALES TAX AMOUNT 10100 116381 05/05/16 VIRATAPA PATRICIA VIRATA 001 FACILITY REFUND-HERIT 0.00 200.00 10100 116382 05/05/16 VISIONIN VISION TECHNOLOGY SOLUTI 0014070 COMP MAINT-I.T. O.OD 1,990.00 10100 116362 05/05/16 VISIONIN VISION TECHNOLOGY SOLUTI 0014070 MONTHLY HOSTING SVCS 0.00 180.00 TOTAL CHECK 0.00 2,170.00 10100 116383 05/05/16 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES -DBC 0.00 1,258.98 10100 116384 05/05/16 WESTONDA DANIEL JOSEPH WESTON 0015350 CONTRACT CLASS -WINTER 0.00 90.00 10100 116385 05/05/16 WILLDANG WILLDAN GEOTECHNICAL ODI PROF.SVCS-PR 14-4640 0.00 100.00 10100 116385 05/05/16 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE -PR 15-2919 0.00 108.00 1010D 116385 05/05/16 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 15-2919 0.00 600.00 10100 116385 05/05/16 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE -PR 15-2919 0.00 -108.00 10100 116385 05/05/16 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE -PR 14-4640 0.00 -18.00 10100 116385 05/05/16 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE -PR 14-4640 0.00 18.00 TOTAL CHECK 0.00 700.00 10100 116386 05/05/16 WUTZUCHU TZUCHUN WE ODl RECREATION REFUND 0.00 107.00 10100 116387 05/05/16 XIAOLIME LIMEI XIAO 0015350 CONTRACT CLASS -SPRING 0.00 297.00 10100 116388 05/05/16 XUAMY AMY XU 001 RECREATION REFUND 0.00 42.00 10100 116389 05/05/16 ZEPEDAJE JESSE ZEPEDA 001 FACILITY REFUND -DBC 0.00 850.00 10100 116390 05/05/16 ZINMAWSA SANTA ZINMAW 001 FACILITY REFUND-HERIT 0.00 200.00 10100 05052016 05/05/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 SUPPLIES 0.00 24.97 10100 05052016 05/05/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0014060 MILEAGE 0.00 16.20 10100 05052016 05/05/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0014065 SUPPLIES 0.00 18.38 10100 05052016 05/05/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0014050 MILEAGE 0.00 57.24 10100 05052016 05/05/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0014050 PARKING 0.00 25.00 10100 05052016 05/05/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0014050 MILEAGE 0.00 20.84 10100 05052016 05/05/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0015551 MEETING 0.00 45.00 10100 05052016 05/05/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0015551 MILEAGE 0.00 58.10 10100 05052016 05/05/16 PETTYCAS PETTY CASH/DIANNA HONEYW 0015551 PARKING 0.00 12.00 10100 05052016 05/05/16 PETTYCAS PETTY CASH/DIANNA HONEYW 1155515 SUPPLIES 0.00 67.51 10100 05052016 05/05/16 PETTYCAS PETTY CASH/DIANNA HONEYW 5204090 SUPPLIES 0.00 20.00 TOTAL CHECK 0.00 365.24 10100 10 -PP 16 05/05/16 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-10/PP 16 0.00 182,273.88 10100 10 -PP 16 05/05/16 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-10/PP 16 0.00 5,168.86 10100 10 -PP 16 05/05/16 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-10/PP 16 0.00 458.37 10100 10 -PP 16 05/05/16 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-10/PP 16 0.00 15,614.48 10100 10 -PP 16 05/05/16 PAYROLL PAYROLL TRANSFER 138 P/R TRANSFER-10/PP 16 0.00 1,477.41 10100 3.0 -PP 16 05/05/16 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER-10/PP 16 0.00 869.77 10100 10 -PP 16 05/05/16 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER-10/PP 16 0.00 712.45 TOTAL CHECK 0.00 206,575.22 10100 PP 10/16 05/05/16 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 47.43 SUNGARD PENTAMATION INC DATE: 05/11/2016 CITY OF DIAMOND BAR TIME: 13:11:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160428 00:00:00.000' and '20160511 00:00:00.000' ACCOUNTING PERIOD: 11/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME 10100 PP 10/16 05/05/16 PERSRETI PERS RETIREMENT FUND 10100 PP 10/16 05/05/16 PERSRETI PERS RETIREMENT FUND TOTAL CHECK TOTAL CASH ACCOUNT TOTAL FUND PAGE NUMBER: 12 ACCTPA21 FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 001 RETIRE CONTRIB-PEPRA 0.00 230.82 001 RETIRE CONTRIB-EE 0.00 27,197.22 0.00 27,475.47 0.00 746,612.73 0.00 746,612.73 SUNGARD PENTAMATION INC DATE: 05/11/2016 CITY OF DIAMOND BAR TIME: 13:11:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20160428 00:00:00.000' and '20160511 00:00:00.000' ACCOUNTING PERIOD: 11/16 FUND - 160 - USED MOTOR OIL BLD GRT CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX 10100 116296 04/28/16 DRHS DIAMOND RANCH HIGH SCH0O 1605516 AD -USED OIL 0.00 10100 116391 05/05/16 GEOPLAST CEO PLASTICS 1605516 USED OIL CONTAINERS 0.00 TOTAL CASH ACCOUNT 0.00 TOTAL FUND 0.00 TOTAL REPORT 0.00 PAGE NUMBER: 13 ACCTPA21 AMOUNT 160.00 3,477.50 3,637.50 3,637.50 750,250.23 CITY COUNCIL Agenda # F _ 5 Meeting Date: May 17, 2016 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: APPROVE CONTRACT AM?..E.T NO. 2 WITH SIEMENS INDUSTRY, INC (FORMELY REPUBLIC ITS) FOR A ONE-YEAR EXTENSION FOR TRAFFIC SIGNAL MAINTENANCE SERVICES FOR FISCAL YEAR 2016-2017 RECOMMENDATION: Approve. FINANCIAL IMPACT: The proposed Fiscal Year 2016-2017 budget includes an appropriation of $230,000 for both routine and extraordinary traffic signal maintenance services throughout the City. These services include maintenance at 64 intersections, 6 underpass lights, and one flashing beacon. The current routine monthly maintenance costs will be increased based upon the requested CPI increase of 1.34%. The new contract price per intersection routine maintenance will be increased from $58 to $58.78, $40 to $40.53 for the flashing beacon and $50 to $50.67 for the underpass light maintenance. All other service costs will be based upon labor and materials on an as needed basis at the new rates prescribed in the contract extension request letter dated May 9, 2016 (See Exhibit A). BACKGROUND/DISCUSSION: The current contract will expire on June 30, 2016; therefore, Siemens Industry, Inc. has requested a one-year service extension in accordance with the provision in the original July 6, 2010 traffic signal contract to extend multiple years upon successful demonstration of exemplary contract performance services. Additionally, Siemens has requested an increase of 1.34% for the next fiscal year in accordance with the March to March CPI increase for Urban Wage Earners in Los Angeles and Orange Counties. Siemens Industry, Inc. (formely Republic ITS) has been providing traffic signal maintenance services to the City for the last six (6) years. Because of the company's history with providing quality services and their staff familiarity with City's traffic signal equipment and software, it is beneficial to continue using Siemen Industry, Inc. Therefore, staff is requesting City Council approval of Contract Amendment No.2 to extend the maintenance services contract through June 30, 2017. PREPARED BY: Christian Malpica, Associate Engineer REVIEWED BY: David . Liu, P.E. Director of Public Works/City Engineer Date Prepared: May 9, 2016 Dianna Honeyweli - Director Attachment: Exhibit "A" - One -Year Extension Request Letter, dated May 9, 2016 Contract Amendment No. 2 2 AMENDMENT NO. 2 TO THE AGREEMENT FOR TRAFFIC SIGNAL MAINTENANCE SERVICES This Amendment No. 2 to the City's Contract Agreement is made and entered into this 17th day of May, 2016 by and between the City of Diamond Bar, a municipal corporation (hereinafter referred to as "CITY") and Siemens Industry, Inc. (Formerly Republic ITS) (hereinafter referred to as "CONTRACTOR"). A. Recitals: (i) The CITY has heretofore entered into an agreement with Siemens Industry, Inc. (Formely Republic ITS) to provide Traffic Signal Maintenance Service, which the Agreement was dated June 15, 2010. (ii) CONTRACTOR has requested a one-year extension proposal, a full, true and correct copy of which attached hereto as Exhibit "A" to extend said services for a period of one (1) year. NOW, THEREFORE, it is agreed by and between CITY and CONTRACTOR: B. Amendment to Agreement: Section 1: Section 2 of the agreement is hereby amended to read as follows: 2. Term of Agreement. The term of this Agreement shall commence July 1, 2016 and shall be extended through June 30, 2017. Section 2: Section 3 of the Agreement is hereby amended to read as follows: 3. Compensation. CITY agrees to compensate CONTRACTOR for each service, which CONTRACTOR performs to the satisfaction of CITY in compliance with the schedule set forth in the original Agreement dated June 15, 2010. Payments will be made only after submission of proper monthly invoices in the form specified by CITY. Payments to CONTRACTOR pursuant to this Agreement shall not exceed with the schedule fees set forth or as reference to the new contract extension request letter dated May 9, 2016. Each party to this Supplemental Agreement acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Supplemental Agreement shall be valid and binding. Any modification of this Supplemental Agreement shall be effective only if it is in writing signed by the parties. 3 IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement as of the day and year first set forth above. "CITY" ATTEST: 0 Tommye Cribbins, City Clerk APPROVED AS TO FORM: SERVICES 0 David A. DeBerry, City Attorney A 4 CITY OF DIAMOND BAR By: Nancy A. Lyons, Mayor SIEMENS INDUSTRY, INC. Michael Hutchens, Operations Manager SIEMENS May 9, 2016 David Liu City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 EXHIBIT "A" Siemens Industry Inc. 2200 W. Orangewood Ave. Suite 210 Orange, California 92868 714.456.9902 714.456.9905 Fax www. usa-siemens.com/mobi lity Subject: Traffic Signal Maintenance Contract extension & (1.34%) CPI Increase Request Dear Mr. Liu, Please consider this letter as a formal request for the extension of our current Traffic Signal Maintenance Contract As discussed, we are requesting an extension for an additional one year which will extend the current contract through June 30th, 2017. At this time, we are requesting an increase based upon the current CPI (1.34%) which we have attached for your reference. An updated rate schedule is below. Please nate that the current rate schedule will remain in place until the end of the fiscal year. Current Contract Price 1.34% CPI Increase New Contract Price $58.00 / Intersection / Month 1.34% $58.78 / intersection / Month $70.00 = Technician RT/HR 1.34% $70.94 = Technician RT/HR $90.00 = Technician OT/HR 1.34% $91.21 = Technician OT/HR $30.00 = Bucket Truck/HR 1.34% $30.40 = Bucket Truck/HR We feel we have completed another successful and mutually beneficial year with the City of Diamond Bar. We thank you for your business and we are looking forward to continue servicing the Diamond Bar. Please feel free to contact me if you have any questions or concems. Thank You, henoa Townsend Service Account Manager Siemens Industry, Inc. MO/ITS/CS The foregoing offer is hereby accepted this CITY OF DIAMOND BAR 92 Title day of. 2016. CITY COUNCIL Agenda # 6.6 Meeting Date. May17, 2016 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mang TITLE: APPROPRIATE $35,155 OF PRO A FUNDS TO THE FY 2015-2016 CIP BUDGET; AND AWARD THE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES CONTRACT TO ITERIS, INC. FOR THE TRAFFIC SIGNAL INFRASTRUCTURE UPGRADES PROJECT - PHASE II IN THE AMOUNT OF $77,155 PLUS A CONTINGENCY AMOUNT OF $8,000 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $85,155. RECOMMENDATION: Appropriate and award. FINANCIAL IMPACT: As part of the FY 2015-2016 Capital Improvement Program, $50,000 of AB2766 was budgeted for the design, conversion/configuration, and construction management services for the Traffic Signal Infrastructure Upgrades Phase II Project for a total allocation of $50,000. As shown in the table below, an additional appropriation of $35,155 from Prop A Funds is being requested for the design, conversion/configuration and construction management services. FY15-16 CIP Proj.# 24516 Budget Encumbrance Total Traffic Signal Infrastructure Upgrades Phase II Design $50,000.00 $50,000.00 ITERIS, Inc. Design, conversion/configuration, and CM Contract $ 77,155.00 $ (27,155.00) ITERIS, Inc. Contingency (10%) $ 8,000.00 $ (35,155.00) Prop A Appropriation $35,155.00 The contingency amount for ITERIS, Inc. in the total amount of $8,000 will only be used in the event of additional design services that will warrant a contract change order; however, the City's project team has a solid track record of keeping project costs within the original contract award. In the event that this project continues that record and the contingency is not used, $8,000 Prop A funds will be returned to the fund balances in FY 2016-17. BACKGROUND/DISCUSSION: In June 2014, the Traffic Signal Operation & Maintenance Master Plan was completed by staff to provide an evaluation and a comprehensive inventory of the City's traffic signal system. The four (4) primary tasks associated with the Traffic Signal Operation & Maintenance Master Plan included assessing the current conditions and maintenance operations of the overall City's traffic signal system, identifying areas for improvements, discussing planned improvements for the City's traffic signal system, and recommending courses of action to address the deficiencies. A three (3) phase Traffic Signal Infrastructure Upgrade Plan was recommended with a total budget of $1.2M. As shown below, an annual budget of $400,000 for the next three (3)' fiscal years, beginning in FY 2014-2015, is proposed. Proposed Improvements FY 14-15 FY 15-16 FY 16-17 $60,000 — Rewire five (5) $40,000 — Rewire three (3) $30,000 — Rewire two (2) intersections. intersections to be determined. intersections to be determined $240,000 — Replace 5.5 miles of $180,000 — Replace 4.3 miles $180,000 — Replace 4.3 miles of copper cables with new fiber optic of copper cables with new fiber copper cables with new fiber cables along Diamond Bar optic cables along Diamond optic cables along Lemon Boulevard between Grand Avenue Bar Boulevard between Grand Avenue between Golden Springs and Oak Crest Drive; Brea Avenue and Highland Valley Drive and Lycoming Street; Brea Canyon Road between Diamond Road; Golden Springs Drive Canyon between Washington Bar Boulevard and Silver Bullet between Brea Canyon Road Street and Pathfinder Road; and, Drive; and, Pathfinder Road and Calbourne Drive. Pathfinder Road between Brea between Diamond Bar Boulevard Canyon Road and Peaceful Hills and Fernhollow Drive. Road. $28,000 — Traffic signal $30,000 - Traffic signal $85,000 - Traffic signal component replacements such as component replacements such component replacements such as signal relays, conflict monitors, as signal relays, conflict signal relays, conflict monitors, traffic signal cabinets, pedestrian monitors, traffic signal cabinets, traffic signal cabinets, pedestrian countdown signal indications, and pedestrian countdown signal countdown signal indications, video detection cameras. indications, and video and video detection cameras. detection cameras. $72,000 — Replace 15 traffic signal $150,000 - Replace 30 traffic $ 105,000 - Replace 21 traffic controllers and firmware. signal controllers and firmware. I signal controllers and firmware. 2 Traffic Signal Infrastructure Upgrades Phase I is scheduled to begin construction in May, with tentative completion in August 2016. Phase II will be a continuation of the improvements to the overall communication network infrastructure by replacing 4.3 miles of existing copper cable with fiber optic cable at the north side of the City to allow for higher data flow thus avoiding future reduction in bandwidth speed as more communication units (i.e., video detection cameras & closed circuit television cameras) are added to the system (see attached Map). The communication network will also be improved by rewiring three (3) intersections to improve wiring connections at the intersections and ultimately preventing malfunctions. Finally, upgrading traffic signal components/units such as signal relays, video detection cameras, conflict monitors and traffic signal controller firmware and software inside the traffic signal cabinet, will improve reliability & functionality. Staff is recommending the following comprehensive Phase II upgrades to the traffic signal system. Rewiring: 1. Golden Spring Drive & Adel Avenue 2. Golden Springs Drive & Golden Prados 3. Golden Springs Drive & Carpio Drive II. Interconnect Replacement: Replace 4.3 miles of copper cable with new fiber optic cable along Diamond Bar Boulevard between Grand Avenue and Highland Valley Road and along Golden Springs Drive between High Knob Road and Diamond Bar Boulevard. III. Traffic Signal Components Upgrades: (relays, conflict monitors, and pedestrian countdowns signal indications, and/or video detection cameras): 1. Brea Canyon Road & Glenbrook Drive 2. Brea Canyon Road & Silver Bullet Drive 3. Brea Canyon Road & SR -60 WB Ramps 4. Diamond Bar Boulevard & Golden Springs Drive 5. Diamond Bar Boulevard & Highland Valley Road 6. Diamond Bar Boulevard & NB SR -57 7. Diamond Bar Boulevard & Quail Summit Drive 8. Golden Springs Drive & Carpio Drive 9. Golden Springs Drive & Golden Prados Drive 10. Golden Springs Drive & Grand Avenue 11. Golden Springs Drive & High Knob Road 12. Golden Springs Drive & Rapidview Drive IV. New 2070 Controllers with D4 Software Upgrades: 1. Brea Canyon Road & WB SR -60 2. Diamond Bar Boulevard & Clear Creek Canyon Drive 3. Diamond Bar Boulevard & Cold Spring Lane 4. Diamond Bar Boulevard & Crestview Drive 3 5. Diamond Bar Boulevard & Fountain Springs Road 6. Diamond Bar Boulevard & Gold Rush Drive 7. Diamond Bar Boulevard & Highland Valley Road 8. Diamond Bar Boulevard & Kiowa Crest Drive 9. Diamond Bar Boulevard & Maple Hill Road 10. Diamond Bar Boulevard & Montefino Avenue 11. Diamond Bar Boulevard & Mountain Laurel Way 12. Diamond Bar Boulevard & Quail Summit Drive 13. Diamond Bar Boulevard & Shadow Canyon Drive. 14. Diamond Bar Boulevard & Silver Hawk Drive 15. Diamond Bar Boulevard & Sugarpine PI 16. Diamond Bar Boulevard & NB SR -57 17. Golden Springs Drive & Adel Avenue 18. Golden Springs Drive & Calbourne Drive 19. Golden Springs Drive & Carpio Drive 20. Golden Springs Drive & Sylvan Glen Road 21.Golden Springs Drive & Copley Drive 22. Golden Springs Drive & Gateway Center Drive 23. Golden Springs Drive & Golden Prados Drive 24. Golden Springs Drive & Lavender Drive 25. Golden Springs Drive & Lemon Avenue 26. Golden Springs Drive & Prospectors Road 27. Golden Springs Drive & Racquet Club Drive 28. Golden Springs Drive & Rapidview Drive 29. Golden Springs Drive & SR -60 EB Ramps 30. Lemon Avenue and Lycoming Street See Attachment "A" showing Proposed Traffic Signal Upgrades locations. In March 2016, a Request for Proposals (RFP) was released for design, conversion/configuration, and construction management/inspection services. The City mailed RFP's to four (4) traffic engineering consulting firms and received four (4) proposals as listed below. 1. DKS Associates $75,510.00 2. ITERIS, Inc. $77,155.00 3. ADVANTEC Consulting Engineers $89,880.00 4. Kimley-Horn $145,305.00 All four (4) proposals were reviewed and evaluated by a panel of staff members using a selection process that included the following criteria: 1. Understanding of project objectives and work 2. Experience and reputation of the firm 3. Experience and credentials of key personnel assigned to the project 4. Schedule, timeline, and reasonableness 4 5. Consultant's past record of performance in similar projects 6. The City's prior experience with the consultants 7. Familiarity with the geographical areas of the project and the City specific policies and requirements. Given the evaluation criteria above, staff is recommending ITERIS, Inc. to provide design, conversion/configuration, and construction management/inspection services for the Traffic Signal Infrastructure Upgrades Phase II Project. This is based on their qualifications, their strong understanding of the City's communication network/signal infrastructure systems and the City's Traffic Management System (TMS). Most recently, ITERIS, Inc. completed the PS&E for Phase I and will provide construction management services during construction. ITERIS, Inc. currently provides on-call traffic engineering and ITS services to the City including communication system trouble shooting, communication configuration and integration and TMS support. Though DKS Associates provided the lowest fee, their project understanding, and project approach did not fully reflect the scope of work desired by the City. The project schedule is tentatively set as follows: Award Design Contract May 17, 2016 Bid/Award Construction Contract August 2016 Begin Construction September 2016 Construction Completed December 2016 Staff recommends Council award a contract to ITERIS, Inc. for the Traffic Signal Infrastructure Upgrades Phase II Project. PREPARED BY: Christian Malpica, Associate Engineer REVIEW David G. Liu, P.E. Director of Public Works/City Engineer Date Prepared: May 9, 2016 FinanceDianna Honeywell Director Attachment: Attachment "A" - Map Contract Agreement with ITERIS, Inc. Exhibit "A" — Request for Proposals, dated March 22, 2016 Exhibit "B" - ITERIS, Inc. Proposal, dated April 14,2016 5 Attachment "A" Proposed Fiber Optic Cable — Map (Phase II) Signal Components CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of May 17, 2016 by and between the City of Diamond Bar, a municipal corporation ("City") and ITERIS, Inc., ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated March 22, 2016. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B" the Consultant's Proposal, dated April 14, 2016 to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Agreement shall take effect May 17, 2016, and shall continue unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed $77,155. 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: James DeStefano, City Manager Consultant: Ramin Massoumi City of Diamond Bar ITERIS, Inc. 21825 Copley Drive 1700Carnegie Ave., Sutie100 Diamond Bar, CA 91765-4178 Santa Ana, California 92705 6. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the requirements in Section 6. Additionally, the City shall have the right to offset against the amount of any fees due to Consultant under this Agreement for any amount or penalty levied against the City for Consultant's failure to comply with Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant 's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to 2 comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City (meaning that Consultant shall indemnify and defend City notwithstanding any alleged or actual passive negligence of City which may have contributed to the claims, damages, costs or liability). Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Consultant's negligence, recklessness or willful misconduct. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence and at least $1,000,000 aggregate; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less than A-, VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, 3 and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. D. Self Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which 2 would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation, and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 61 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 18. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 19. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 20. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 5 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: M By: Tommye Cribbins, City Clerk Nancy A. Lyons, Mayor Approved as to form: By: City Attorney "CONSULTANT" By: Nancy A. Lyons Mayor Jimmy Lin Mayor Pro Tem Carol Herrera Council Member Ruth M. Low Council Member Steve Tye Council Member March 22. 2016 SUBJECT: Request Inspection Upgrades EXHIBIT "A" City of Diamond Bar 21810 Copley Drive • Diamond Bar, CA 91765-4178 (909) 839-7000 • Fax (909) 861-3117 www.DiamondBarCA.gov for Proposal for Design and Construction Services for Traffic Signal Infrastructure Phase II To Traffic Engineering Consultant: The City of Diamond Bar is requesting proposals from qualified Traffic Engineering Consultants to provide design, construction administration/inspection, and conversion/configuration services for the FY2015/2016 Traffic Signal Infrastructure Upgrades. The project will be administered by the Public Works Department. BACKGROUND The City of Diamond Bar is preparing to upgrade existing traffic signal infrastructure including intersection rewiring, replacement of approximately 4.3 miles of existing copper cable with new fiber optic communication cable, controllers, video detection cameras, conflict monitors, signal relays, pedestrian countdown signal indications and associated improvements along several corridors in City of Diamond Bar. The total estimated budget for the Traffic Signal Infrastructure Upgrade Project is $400,000, including design, construction inspection with configuration services as an option task. Thirty (30) traffic signal intersections are proposed to be upgraded with controllers Citywide. The goal of the project is to improve traffic signal timing/coordination and monitoring through the use of a fiber optic traffic signal interconnect system and associated improvements discussed above. Selection of the Consultant will be based on the project approach, understanding, and familiarity with projects in similar size and scope. SCOPE OF WORK — DESIGN SERVICES The City requires the services of a professional traffic engineering consultant to design and provide construction inspection services for the aforementioned project. The project will include the proposed improvements: March 22, 2016 Traffic Signal Infrastructure Upgrades Phase II - RFP Page 2 Rewiring: 1. Golden Spring Drive & Adel Avenue 2. Golden Springs Drive & Golden Prados 3. Golden Springs Drive & Carpio Drive II. Interconnect Replacement: Replace 4.3 miles of copper cable with new fiber optic cable along Diamond Bar Boulevard between Grand Avenue and Highland Valley Road; Golden Springs Drive between High Knob Road and Diamond Bar Boulevard, as shown in Exhibit „A„ III. Traffic Signal Components Upgrades: (new relays, conflict monitors, pedestrian countdowns signal indications, and/or video detection cameras): 1. Brea Canyon Road & Glenbrook Drive 2. Brea Canyon Road & Silver Bullet Drive 3. Brea Canyon Road & SR 60 WB Ramps 4. Diamond Bar Boulevard & Golden Springs Drive 5. Diamond Bar Boulevard & Highland Valley Road 6. Diamond Bar Boulevard & NB SR 57 7. Diamond Bar Boulevard & Quail Summit Drive 8. Golden Springs Drive & Carpio Drive 9. Golden Springs Drive & Golden Prados Drive 10. Golden Springs Drive & Grand Avenue 11. Golden Springs Drive & High Knob Road 12. Golden Springs Drive & Rapidview Drive IV. New 2070 Controllers with Omni eX Software Upgrades: 1. Brea Canyon Road & WB SR 60 2. Diamond Bar Boulevard & Clear Creek Canyon Drive 3. Diamond Bar Boulevard & Cold Spring Ln 4. Diamond Bar Boulevard & Crestview Drive 5. Diamond Bar Boulevard & Fountain Springs Road 6. Diamond Bar Boulevard & Gold Rush Drive 7. Diamond Bar Boulevard & Highland Valley Road 8. Diamond Bar Boulevard & Kiowa Crest Drive 9. Diamond Bar Boulevard & Maple Hill Road 10. Diamond Bar Boulevard & Montefino Avenue 11. Diamond Bar Boulevard & Mountain Laurel Way 12. Diamond Bar Boulevard & Quail Summit Drive 13. Diamond Bar Boulevard & Shadow Canyon Drive. 14. Diamond Bar Boulevard & Silver Hawk Drive 15. Diamond Bar Boulevard & Sugarpine PI March 22, 2016 Traffic Signal Infrastructure Upgrades Phase II — RFP Page 3 16. Diamond Bar Boulevard & NB SR 57 17. Golden Springs Drive & Adel Avenue 18. Golden Springs Drive 19. Golden Springs Drive 20. Golden Springs Drive 21. Golden Springs Drive 22, Golden Springs Drive 23. Golden Springs Drive 24. Golden Springs Drive 25. Golden Springs Drive & Calbourne Drive & Carpio Drive & Sylvan Glen Road & Copley Drive & Gateway Center Drive & Golden Prados Drive & Lavender Drive & Lemon Avenue 26. Golden Springs Drive & Prospectors Road 27. Golden Springs Drive & Racquet Club Drive 28. Golden Springs Drive & Rapidview Drive 29. Golden Springs Drive & SR 60 EB Ramps 30. Lemon Avenue and Lycoming Street The Consultant shall prepare construction plans, specifications and cost estimates for the project. The work program or approach to be taken by the Consultant in completing these services should take into consideration the following items: A. Meet with the City staff prior to the beginning of work to discuss background, scope, objectives, and other pertinent details of the project. The Consultant shall attend periodic meetings with City staff at various stages of the project as needed. B. Perform a complete field review and inventory of existing equipment inside the traffic signal cabinets along the proposed corridor for the fiber optic and review all existing field conditions and information pertaining to this project. Provide a copy of the inventory list to City. The project plans and specifications shall be competed and approved within one (1) month after contract agreement has been executed. C. Research and obtain as -built plans of existing traffic signal plans, location of all the existing interconnect conduit along the proposed fiber optic interconnect route and other intersections with proposed updated signal equipment and associated improvements. D. The Consultant shall prepare and submit a cost estimate in tabular form showing quantity, unit price and total cost. E. It is the City's intention to use the Standard Specifications for Public Works Construction (latest edition), the Standard Plans for Public Works Construction (latest edition), the California on Uniform Traffic Control Devices (MUTCD), in conjunction with the City standard specifications and plans. The Consultant shall provide copies of referenced standard plans from other sources. F. Provide assistance during the bidding period. The Consultant shall provide technical assistance to staff and clarification to bidders should any questions arise during the bidding period. Should any changes be required to the plans and/or March 22, 2016 Traffic Signal Infrastructure Upgrades Phase II — RFP Page 4 specifications during this phase, the Consultant shall make the necessary changes and provide those changes in the specifications or plans in a timely manner so that the City can issue an addendum. G. The Consultant shall prepare plans for the proposed fiber optic cable, and a tabular form for traffic signal equipment upgrades. The plans shall be prepared in 20" scale and submitted in 11"x17" sheet format and in Adobe Acrobat Format. The Consultant shall prepare in Microsoft Excel format and submit the proposed construction cost estimate on 8 ''/2" x 11" sheets. The cost estimate shall be prepared in a tabular form for each item showing quantity, unit, unit price, and total cost. All estimate back-up calculations by plan sheet shall also be submitted. H. Prepare plans (separate tabulated inventory list for traffic signal equipment and plans for fiber optic cable communication): all layout, plan view, splicing details, profiles, pull boxes, etc. necessary to bid and construct the project in AutoCAD compatible format. Prepare specifications: all technical specifications, bid items, quantities, construction period, and payment items. The Consultant will generate final document including all general provisions for final review by City staff, in Microsoft Word compatible format. J. Estimate: detailed cost estimate of the work matching the proposed bid items. K. Final as -built plans: Consultant to provide final as -built plans once construction is completed and shall not result in any increase in compensation from the City. SCOPE OF WORK — CONSTRUCTION ADMINISTRATION/INSPECTION SERVICES The City requires the services of a professional traffic engineering consultant to provide the construction administration/inspection services for the aforementioned project. The work program or approach to be taken by the Consultant in completing these services should take into consideration the following items: A. Meet with the City staff prior to the beginning of work to discuss background, scope, objectives, and other pertinent details of the project. The Consultant shall attend periodic meetings with City staff at various stages of the project as needed. B. Coordinate and conduct the Pre -Construction Meeting, including the preparation of the utility notices (if needed). Prepare the meeting agenda and minutes. C. Provide inspection services for the entire project on an as -needed basis during mobilization, demobilization, traffic control deployment and public notification process. Provide daily quality control and inspection services during construction. D. E. F. G. H. J. K L March 22, 2016 Traffic Signal Infrastructure Upgrades Phase II — RFP Page 5 Address complaints and concerns received. Review and approve Contractor's submittals. Review and address Contractor's RFI's. Review Contractor certified payrolls. Review and approve the Contractors' invoices. Review and/or prepare Construction Change Orders. Prepare daily and weekly reports, including project progress and photo documentation by stages. Prepare Punch List and conduct final job walk and prepare a recommendation to the City for acceptance of the construction project. Prepare as -built record plans and submit to the City at the end of the project. Submit a final report to the City. CITY'S SUPPORT A. Existing street, traffic signal and utility plans in the City's possession. B. Reproduction of final construction plans and specifications for advertising. PRPOSAL FORMAT AND CONTENT The Consultant shall prepare only one proposal for the design, construction administration/inspection, and conversion/configuration services. The Consultant shall provide two (2) separate fee schedules, one for design and one for construction administration/inspection, and conversion/configuration services. The proposal shall provide all the information requested. The Consultant's proposal shall contain the following information and shall be organized as follows: A. Project Team An organization chart indicating principals and key project team members together with an indication of their involvement in the project. Also provide resumes of the key personnel involved with this project including personnel from sub -consultants. For the project engineer and project manager, include information for three (maximum) recent municipal projects on his/her record of completion. March 22, 2016 Traffic Signal Infrastructure Upgrades Phase II — RFP Page 6 B. Consultant's Experience List a maximum of three (3) projects of similar size and scope that your consultant has performed design and construction administration services for other public agencies. For each project, provide the following information: location, owner, construction cost, year the design was completed, year the construction was completed, your project manager, engineer, and inspector's name. If any portion of the project is sub -contracted, provide similar information for a maximum of three projects. C. Project Design Discuss the methods and procedures that will be used in the design of the project. Provide a list of construction drawings that will be prepared for the project. Also identify any potential concerns or problems in the design of this project. D. Construction Administration/Inspection Discuss the hours required and scope of work to be included in the construction administration/inspection services and construction schedule. E. Project Scheduling Provide a schedule identifying milestones for the major tasks in the design of the project, beginning with the Notice to Proceed. F. Resource Requirements Provide a man-hour and fee estimate for the proposed scope of work for Traffic Signal Infrastructure Upgrades. Also provide a total "Not -to -Exceed" design services fee for the project. Separately, provide a total "Not -to -Exceed" construction administration/inspection services fee. Please state all assumptions upon which the estimates are based. Fee proposal shall be submitted in a separate sealed envelope. G. Fee Schedule The fee proposal shall include a not -to -exceed (NTE) figure and hourly billing rates for typical staff classifications and cost breakdown per task. These rates will be used to negotiate any additional work the City may request. All assumptions upon which the costs are based shall be stated. March 22, 2016 Traffic Signal Infrastructure Upgrades Phase II — RFP Page 7 H. Agreement Exhibit "B" is a copy of the City's professional services agreement. A copy shall be completed and signed as part of the proposal package. Completion of this agreement will be your statement that all terms and conditions are acceptable. This completed agreement made part of the proposal is no means to be interpreted as acceptance by the City or notice to proceed. Insurance Proof of insurance requirements addressed in the professional services agreement of this Request for Proposal shall be submitted by the selected Consultant upon execution of the original contract for submittal to the City Council. All proposers shall submit a "Statement Certifying Insurance Coverage" certifying that the required insurance coverage will be obtained by the Consultant, and that the Consultant understands said coverage is prerequisite for entering into an agreement with the City. The Consultant is required to consultant with its insurance carrier that it can meet all the requirements for insurance. Failure to meet the insurance regulations as set forth shall result in the Consultant's disqualification. J. References List of three (3) Public Agency references for similar projects must be provided. Include contact person, address, and telephone number. SUBMITTAL OF PROPOSAL Three (3) copies of the proposal shall be presented in a sealed envelope with the fee proposal(s) in a separate sealed envelope bearing the name, address and telephone number of the individual or entity submitting the proposal and shall be addressed to: CHRISTIAN MALPICA ASSOCIATE ENGINEER CITY OF DIAMOND BAR PUBLIC WORKS DEPARTMENT 21810 COPLEY DRIVE DIAMOND BAR, CA 91765 The envelope shall be clearly marked with the notation "PROPOSAL -DO NOT OPEN". The proposal shall be submitted on or before 2:00 p.m. on April 14, 2016. March 22. 2016 Traffic Signal Infrastructure Upgrades Phase II — RFP Page 8 RIGHT TO REJECT ALL PROPOSALS The City reserves the right to reduce or revise elements of the scope of work prior to the award of any Contract. Furthermore, the City reserves the right to reject any or all proposals submitted; and no representation is made hereby that any Contract will be awarded pursuant to this Request for Proposal, or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the proposer. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind which may be incurred by a proposer. All proposals submitted to the City in response to this Request for Proposal shall become the property of the City. QUESTIONS If there are any questions regarding this Request for Proposal, please contact Mr. Christian Malpica, Associate Engineer, at (909) 839-7042. Sincerely, f`l t!ff �f avid G'` . Li�u. P.E. Director of Public Works/City Engineer Enclosures Exhibit "A" — Fiber Optic Interconnect Map Exhibit "B" -- Consulting Services Agreement EXHIBIT "A" Proposed Fiber Optic Cable Map (Phase II) Diamond Bar Boulevard between Grand Avenue and Highland Valley Road and Golden Springs Drive between High Knob Road and Diamond Bar Boulevard EXHIBIT `°B" CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of by and between the City of Diamond Bar, a municipal corporation ("City") and , ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B" the Consultant's Proposal, dated to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. ' Term of Agreement. This Agreement shall take effect and shall continue unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed --4.. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: James DeStefano, City Manager Consultant: City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 1 6. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the requirements in Section 6. Additionally, the City shall have the right to offset against the amount of any fees due to Consultant under this Agreement for any amount or penalty levied against the City for Consultant's failure to comply with Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant 's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to 2 comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City (meaning that Consultant shall indemnify and defend City notwithstanding any alleged or actual passive negligence of City which may have contributed to the claims, damages, costs or liability). Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Consultant's negligence, recklessness or willful misconduct. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement, (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence and at least $1,000,000 aggregate; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City, and shall be placed with a current A.M. Best's rating of no less than A-, VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, 3 and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. D. Self Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects, 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which 112 would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 5 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 18. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 19. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 20. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 11 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: 0 CITY OF DIAMOND BAR M Tommye Cribbins, City Clerk Nancy A. Lyons, Mayor Approved as to form: By: David DeBerry, City Attorney "CONSULTANT" A Its: 'NOTE: If Consultant is a corporation, the City requires the following signatures(s): (1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 7 EXHIBIT "B" ITERIS April 14, 2016 Christian Malpica, Associate Engineer City of Diamond Bar Public Works Department 21810 Copley Drive Diamond Bar, CA 91765 Re: Proposal for Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades—Phase H P16 0300.16 Dear Mr. Malpica: Iteris, Inc. (Iteris) is pleased to submit this Proposal for Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades -Phase II, to the City of Diamond Bar Public Works Department. Iteris is a leader in providing intelligent information solutions to the Traffic Management Industry, including ITS design and construction inspection projects that expand and leverage existing systems. Iteris' decades of expertise in traffic management, along with superior services and patented products help: detect, measure, and manage traffic and vehicular performance; minimize traffic congestion; and empower clients with solutions to better manage their transportation networks. Iteris is headquartered in Santa Ana, California with offices nationwide. This project will be led out of Iteris' Santa Ana office with extensive expert staff available for the City of Diamond Bar's engineering needs. Iteris offers several key advantages for the City of Diamond Bar relatedto this ITS -Phase II project. They include • Detailed, relevant experience working directlyforthe City of Diamond Bar. Iteris staff developed an effective working relationship with the City staff which allows Iteris to develop consensus, complete design, and deliver successful projects quicker. • Depth of project management and technical staff with close proximity to the City. Iteris' staffing plan has identified multiple staffing groups of experienced engineers available to deliver this project for the City of Diamond Bar efficiently and effectively. The number and depth of staff Iteris has with relevant Diamond Bar experience allows Iteris to work on multiple tasks simultaneously providing efficient and effective project delivery. • Proven track record of delivering projects for the City of Diamond Bar and throughout the Country. Iteris' unique expertise in ITS design, inspection and integration as well as TMC support and integration, traffic system integration expertise and traffic system operation and maintenance has allowed us to deliver similar types of projects throughout the years for agencies like the City of Diamond Bar. Thus, Iteris provides proven designs that meet client objectives. • Implement City's vision of robust/TS Communication. Iteris works with agencies to develop long term visions of how the citywide system can be designed and built for the ultimate in reliability and performance. Iteris worked with Diamond Bar Engineers to develop a plan for a robust redundant fiber optic network with multiple rings. This project will serve to implement one of the redundant rings and serve as a stepping stone to the eventual citywide fiber optic ring architecture. • Proven work approach. Iteris' approach to this project is built off of relevant experience with the City of Diamond Bar in allocating the expert staff with direct City experience and expertise with the City's methods, practices and needs ensures project tasks are scoped and delivered efficiently and effectively with little oversight required by City staff freeing up their time to focus on their important responsibilities. • Experienced Project Manager. Iteris has designated Mr. Gabe Murillo as the Project Manager for this project. Mr. Murillo has over 24 years of experience managing and delivering projects of identical scope and scale for agencies throughout the country and understands the needs the City of Diamond Bar related to current and future traffic operation needs. 1700 Carnegie Avenue I Suite 100 1 Santa Ana I CA 192705-5551 1 tel. 949.270.9400 1 fax 949.270.9401 1 w viteris.mnn I am authorized to negotiate this contract on behalf of the firm. I am located at the corporate headquarters in Santa Ana, CA. I can attest that all information contained within this proposal is true and correct. My full contact information is as follows: Mr. Ramin Massoumi, PE Senior Vice President and General Manager Iteris, Inc. 1700 Carnegie Avenue, Suite 100 Santa Ana, California 92705 (Phone) 949.270.9527 (Email) rmm@iteris.com Thank you very much for the opportunity to submit this proposal. Iteris looks forward to this new opportunity to continue assisting the City of Diamond Bar on important and successful ITS design, construction and deployment projects. Please feel free to.call me at (949) 270-9527, or the designated Project Manager, Mr. Murillo, at (949) 270- 9582, should you have any questions. Sincerely, Iteris, Inc. / N l.a L /'Urv"'h1.c� Ramin Massoumi, PE Senior Vice President and General Manager Transportation Systems 1700 Carnegie Avenue I Suite 100 1 Santa Ana I CA 1 92705-5551 1 tel. 949.270.9400 1 fax 949.270.9401 1 www.iteris.cum ""_ �_ Iteris' Response to Request for Proposal for Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades -Phase 11 C I PROJECT DESIGN With extensive traffic engineering and transportation planning knowledge and experience the staff possesses, Iteris can offer a wide variety of traffic and transportation consulting services to the City of Diamond Bar. The following paragraphs describe our general approach to providing design services. Project Understanding Located on the eastern edge of Los Angeles County, the City of Diamond Bar is within minutes of major metropolitan business centers in Los Angeles, Orange, Riverside, and San Bernardino counties. The City is accessible from the Pomona (SR -60) and Orange (SR -57) freeways and is home to approximately 56,000 residents. In order to better serve its community, the City is planning to upgrade their existing traffic signal infrastructure including intersection rewiring, replacement of 4.3 miles of existing copper cable with new fiber optic communication cable, 2070 controllers with D4 Software upgrades, video detection cameras, conflict monitors, signal relays, pedestrian countdown signal indications and associated improvements along several corridors in the City of Diamond Bar. Currently, the City of Diamond Bar's traffic signal system is composed of 170 traffic signal controllers running LACO- 4E firmware. The traffic signal controllers are managed through TransSuitea, the City's Advanced Traffic Management System (ATMS). Communications between the traffic signal controllers and the ATMS is achieved through the City's extensive traffic communications network. The communications network infrastructure is composed of fiber optic and twisted pair (TWP) copper cable. RuggedCom Ethernet switches, were deployed to communicate over the communications infrastructure. The integration of Ethernet technology allows the City to communicate with its traffic signal controllers as well as other Intelligent Transportation Systems (ITS) such as Battery Back-up systems (BBS), Video Image Detection Cameras (VIDs), and Closed. Caption Television Cameras (CCTVs). Every device added to the network decreases the available bandwidth. This is more so the case when dealingwith high bandwidth consumption activities such as streamingvideo from CCTV and VID cameras. Each video stream can account for 2 to 6 Mbps depending on the compression software and quality of the device. The City's robust fiber optic network can easily handle high bandwidth demand as it is composed of 100 Mops and Gigabit switches. Theoretically, it would take 20 cameras set to a bandwidth of 5 Mbps to entirely consume the available bandwidth on the 100 Mbps switches. It is never recommended to function at the upper bandwidth limits of a network as stability would be negatively affected. The Ethernet over copper Very high bit digital subscriber line (VDSL) technology, on the other hand, cannot achieve the bandwidth capacity offered by its fiber counterpart. VDSL technology allows for Ethernet communication over TWP copper interconnect. At short distances, bandwidths of 30 to 50 Mbps can be obtained. As the distance increase and/or the integrity of the TWP copper cable declines, the obtainable bandwidths begin to decrease. At the integration of the City's Ethernet over copper network, the City's main goal was to communicate with its traffic signal controllers to manage their timing and increase traffic flow with a couple of CCTV cameras on major corridors to visually assess traffic conditions. The RuggedCom VDSL switches deployed adequately provided sufficient bandwidth, between 6 and 40 Mbps, to support all the equipment deployed at the time. As ITS technology has advanced, so have the number of Ethernet ready ITS devices that can communicate over the City's communications network. This has allowed the City to deploy and communicate with a multitude of ITS devices such as BBSs, VIDs, and CCTVs that have allowed the City to better serve the community's traffic and safety needs. The BBS units allow for signals to remain on during power outages while the video streams provided by the VID and CCTV cameras allowthe timing engineers to visually assess traffic flow in real time. Because of the required bandwidth of the devices, The City has been limited to the amount of devices that can be deployed at locations with TWP copper interconnect. To address this limitation, the City is proposing the replacement of 4.3 miles of TWP copper interconnect with single mode fiber optic along the following corridors: ITERIS= Page 117 tens' Response to Request for Proposal for i If, I IDesign and Construction Inspection Services =r , for Traffic Signal Infrastructure Upgrades -Phase 11 .Jl • Diamond Bar Boulevard between Grand Avenue and Highland Valley Road • Golden Springs Drive between High Knob Road and Diamond Bar Boulevard In order to further improve the City's Traffic signal system, the City is also planning make the following upgrades throughout the City: • Rewire three (3) Intersections: 1. Golden Springs Drive and Adel Avenue 2. Golden Springs Drive and Golden Prados 3. Golden Springs Drive and Carpio Drive • Perform Traffic Signal Upgrades (New Relays, Conflict Monitors, Pedestrian Countdown Signal Indications, and/or Video Detection cameras): 1. Brea Canyon Road & Glenbrook Drive 2. Brea Canyon Road and Silver Bullet Drive 3. Brea Canyon Road and SR 60 WB Ramps 4. Grand Avenue and Shotgun Lane 5. Diamond Bar Boulevard and Highland Valley Road 6. Diamond Bar Boulevard and NB SR 57 7. Diamond Bar Boulevard and Quail Summit Drive 8. Golden Springs Drive and Carpio Drive 9. Golden Springs Drive and. Golden Prados Drive 10. Golden Springs Drive and Grand Avenue 11. Golden Springs Drive and High Knob Road 12. Golden Springs Drive and Rapidview Drive • Traffic Signal Controller Upgrades from 170s with LACO-4E to 2070s with D4 Software: 1. Brea Canyon Road and WB SR 60 2. Diamond Bar Boulevard and Clear Creek Canyon Drive 3. Diamond Bar Boulevard and Cold Springs Lane 4. Diamond Bar Boulevard and Crestview Drive S. Diamond Bar Boulevard and Fountain Springs Road 6. Diamond Bar Boulevard and Gold Rush Drive 7. Diamond Bar Boulevard and Highland Valley Road 8. Diamond Bar Boulevard and Kiowa Crest Drive 9. Diamond Bar Boulevard and Maple Hill Road 10. Diamond Bar Boulevard and Montefino Avenue 11. Diamond Bar Boulevard and Mountain Laurel Way 12. Diamond Bar Boulevard and Quail Summit Drive 13. Diamond Bar Boulevard and Shadow Canyon Drive 14.. Diamond Bar Boulevard and Silver Hawk Drive f 15. Diamond Bar Boulevard and Sugarpine Place 16. Diamond Bar Boulevard and NB SR 57 17. Golden Springs Drive and Adel Avenue 18. Golden Springs Drive and Calbourne Drive 19. Golden Springs Drive and Carpio Drive 20. Golden Springs Drive and Sylvan Glen Road 21. Golden Springs Drive and Copley Drive 22. Golden Springs Drive and Gateway Center Drive 23. Golden Springs Drive and Golden Prados Drive ITEMS- Page 118 I] Ali um I I ' Iteris' Response to Request for Proposal for Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades -Phase II 24, Golden Springs Drive and Lavender Drive 25. Golden Springs Drive and Lemon Avenue 26. Golden Springs Drive and Prospectors Road 27. Golden Springs Drive and Racquet Club Drive 28. Golden Springs Drive and Rapidview Drive 29. Golden Springs Drive and SR 60 EB Ramps 30. Lemon Avenue and Lycoming Street The successful completion of the project will meet the City's objective to improve traffic signal timing/coordination and monitoring. Iteris is committed to not only successfully completing the project but to accomplish it in a manner that will prepare the City for future ITS improvements. Figure 2 below illustrates the Traffic Signal Upgrades proposed by the City. Scope of Work The detailed Scope of Work (SOW) provided has been developed based on Iteris' experience working on similar ITS and traffic system projects and our working history with City for the past 5 years. Its focus will be to detail Iteris' methods and procedures for the successful completion of the City's Traffic Signal Infrastructure Upgrades project. What is unique to Iteris is our team's extensive experience supporting the City of Diamond Bar as well as many local agencies. Iteris staff have a long history of addressing transportation issues throughout southern California and have been involved with the design, deployment and maintenance support g of communication networks, signal detection, CCNs, CMSs, signal systems, controllers, and signal timing. In fact, Iteris is the only local firm with the experience and expertise to ITE�S Page 119 = Iteds' Response to Request for Proposal for Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades -Phase H provide services that range from ITS planning, design, construction support and integration to ITS operations and maintenance, all with in-house staff. It is this hands-on, In the field experience that has guided us in developing this SOW outline. Through the combination of our experience and proven track record, Iteris will provide accurate design plans, cost estimate, existing conditions assessment, construction inspection support and recommendations that reflect the City's commitment to implement beneficial transportation management solutions. Design Methods and Procedures The following Scope of Work was developed based on Iteris' understanding of the Design project components and experience on similar projects. The final Scope of Work will be determined during the City's evaluation process to ensure that the City's goals can and will be achieved. Iteris proposes various tasks that will be performed during the project development process. Iteris has organized the work scope into the tasks noted: A. Project Design • Task 0: Project Management • Task 1: Design PS&E and Bid Support B. Construction Administration/Inspection • Task 2: Construction Administration/Inspection Services C. Conversion / Configuration Services • Task 3: Conversion and Configuration Services I This section of the proposal presents the Iteris project team's design methods and procedures to successfully completing the ITS Design Services for Traffic Signal Infrastructure Upgrades on schedule and budget, © Task 0. Project Management Iteris strongly believes that excellent project management is essential for the successful completion of any project. Successful completion does not only mean finishing theproject, but also completing the project to the client's satisfaction within budget and on schedulethat also results in an efficient construction project void of change orders. As part of Iteris' project management strategy, Mr. Gabriel Murillo will serve as the Project Manager (PM) for this project. Mr. Murillo has served as the PM for similar projects completed for the Cities of Corona, Fountain Valley, Long Beach and Westminster, as well as several other similar projects. Mostly recently, Mr. Murillo served as the Project Manager to redesign the City of Fountain Valley's traffic signal communications network into a ring topology. Mr. Murillo's team's integration of a ring network for the City provided a redundant network which highly reduces the possibility of communication loss to multiple intersections should one fail. He will be the principal contact with the City of Diamond Bar per the City's direction. As part of the Project Management task, Mr. Murillo will be available to City staff should specific questions arise throughout the duration of the project. PROJECT MANAGEMENT METHODOLOGY Iteris' PM methodology has been developed through many years of experience, and has proven effective in measuring progress, anticipating problems, reacting quickly to changes in the requirements and maintaining schedule integrity. Iteris' PM methodology, discussed below, is designed with checks and balances that have resulted in an impressive track record of successful projects. TEAM COMMUNICATION Active and open communication between the team (including the City of Diamond Bar's PM) is vital. Communication is essential to the successful outcome of any project. Iteris' primary objective is to keep the City abreast of the developments that impact the project. IT_Wov_ Page 20 Itaris' Response to Request for Proposal for Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades -Phase 11 QUALITY ASSURANCE/QUALITY CONTROL (QA/QC) Iteris' ability to implement high-quality deliverables is a result of the adherence to a quality assurance program that ensures accuracy, product usability and an overall commitment to product excellence and user satisfaction. The Iteris PM ensures the team commitment to these objectives by identifying goals at the outset of the project and monitoring the product implementation and delivery process. Iteris strives to improve the processes and tools used to provide high-quality products and services. INTERNAL QA/QC Iteris' quality assurance also includes internal management reviews. Iteris upper-level management is committed to maintaining a proper environment for the successful execution of the project, providing projects with adequate resources, and monitoring the effectiveness of the project PM and the project team. Internal management conducts monthly project review meetings, reviewing the current project status against the current project schedule to ensure that projects are kept on schedule and on budget. PROJECT KICK-OFF MEETING Shortly after receipt of Notice to Proceed, a project kickoff meeting will take place, which will be attended by representatives from the Iteris Team and the City. The purpose of this meeting is to ensure that participants understand and support the goals of the project and the plan to achieve them. PROJECT SCHEDULE Iteris is fully committed to initiate the field review immediately after the notice to proceed (NTP) is given. Iteris has the local staff and resources required to meet the City's proposed time frame of one (1) month. The project schedule is discussed in full detail in Section E. Project Scheduling. Deliverables: o Project Kick-off Meeting Minutes o Monthly Invoices © Task 1. Design Services Iteris strongly believes that a thorough and accurate assessment of the existing conditions is essential in providing improvement recommendations and design plans that will be instrumental in the successful deployment of the City's Traffic Signal Infrastructure Upgrades project. A thorough assessment should provide a full understanding of the existing system and establish a foundation for any potential future traffic system upgrades. The key personnel that Iteris has assigned to each component are extremely qualified and experienced in performing these services and will be pleased to support the City. Subtask 1.1. Field Review The framework for a viable and efficient design begins with a solid field investigation effort. Prior to commencement of plan preparation, a field investigation will be conducted along the proposed project corridors, intersections and the City's TMC. The field investigation will include a thorough reconnaissance of the project corridors to familiarize the design team with the characteristics unique to each location. There are two task required in performing a thorough review; 1) Reviewing design and as -built documents and 2) Conducting a field review to verify the existing conditions. The first task is to review all design and as -built documents provided by the City. This is essential before complete assessments of the fiber upgrade corridors, traffic signal controller cabinet inventory, communication facilities and other traffic signal support systems within the City's Traffic Signal Infrastructure Upgrades RFP project scope is conducted. jT_0� Page 121 Iteris' Response to Request for Proposal for III_ I I ' <r Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades -Phase Once Iteris has reviewed the design and as -built documents provided by the City, the field review task will be conducted. Iteris has extensive experience in conducting this type of assessment and has developed a thorough checklist that is used on projects of this nature. The checklist is employed by all staff conducting assessments to ensure that the same information is collected by all Iteris personnel. The checklist is to be presented to the City for review during the kickoff meeting. This provides the City with an opportunity to review this checklist in advance of any field work performed to ensure a mutual understanding of the data that will be collected to ensure all the information necessary for detailed project plans meet the City's current and future needs. Figure 3 illustrates an example of the level of detail Iteris provides in an equipment inventory: Figure 3: Example of Equipment Inventory Detail 1 Diamond Bar Boulevard @ Kiawa Crest Drive 3 [I91XE[PICNPES I t Ilk Y /YaN�y(FWVN /Nn/P'i/r 2011 2010P S .4mlm ('wMxN Hw//rvy/fns{. [�, The field review will not only note the existing conditions of the specific project study area but will also serve to begin identifying existing deficiencies in the City's existing conduit infrastructure. The review team will immediately notify the project PMs of any potential issues observed. The sooner issues are notified, the sooner solutions can be identified. All required field data collection, observations and field surveys will be conducted, at a minimum, by two engineers with extensive experience relating to traffic signal control and Intelligent Transportation Systems (ITS) networks. This approach will not only assure the completeness and accuracy of field conditions, but will also ensure that all the operational aspects of the traffic signal system and the ITS devices are taken into consideration. The engineers will also have the expertise to determine all communication and ITS needs for this project as well as the City's future deployments. A photo log of each location and fiber installation segment will be taken which will include photos at all project signalized intersections within the proposed fiber optic corridor. This information will be extremely useful during the design process and will significantly reduce and in some cases eliminate unnecessary revisits to the site. This ITERIS Page 122 f==>- hens' Response to Request for Proposal for V. Design and Construction Inspection Services moo. for Traffic Signal Infrastructure Upgrades -Phase 11 information will be provided to the City as part of the Inventory of Existing Equipment inside Traffic Signal Controllers along the proposed fiber optic corridors. Per the RFP, the City will provide the following information to support the preparation of the detailed design: 1. Existing street, traffic signal and utility plans in the City's possession 2. Reproduction of final construction plans and specifications for advertising Subtask 1.1 Deliverable: • Inventory of Existing Equipment inside Traffic Signal Controllers along the proposed fiber optic corridors Subtask 1.2. PAE 100% and Final Upon the completion of the field review, Iteris will begin to prepare the design plans for the project. The expedited nature of this project demands PS&E submittals at 100% and Final stages. The sooner the project team can deliver the design plans at 100%, the sooner the City can review and provide comments on a complete PS&E package to ensure that the Final PS&E deliverable meets the City's standards. Iteris has the qualified staff and resources at hand to deliver accurate and well prepared design plans within the City's proposed time frame of one month. This task will focus on the preparation of 100% and Final PS&E deliverables. Iteris has extensive experience in providing traffic engineering design and preparation of ITS improvement plans and technical specifications for and not limited to the following: • Proposed Fiber, TWP Copper Interconnect, and Wireless Upgrades • Signal Controllers and Cabinets • CCTV Cameras • Communication Hubs • Traffic Signal Improvements • System Detection • TMC Improvements • Battery Back-up Systems Iteris staff is capable of providing these services in accordance with the design policies and standard plans of the City of Diamond Bar which include: • Standard Specifications for Public Works Construction (Latest Edition) • Standard Plans for Public Works Construction (Latest Edition) • California on Uniform Traffic Control Devices (MUTCD) - in conjunction with the City Standard Specification and Plans • plan Scale should be a propriate to convey design details, typically at 1 inch =40 feet for fiber optic design plans and 1 inch = 20 feet for rewire plans • Plans will be prepared in AutoCAD compatible format IT ERIC Page 23 —_� 7 7 Iteris staff is capable of providing these services in accordance with the design policies and standard plans of the City of Diamond Bar which include: • Standard Specifications for Public Works Construction (Latest Edition) • Standard Plans for Public Works Construction (Latest Edition) • California on Uniform Traffic Control Devices (MUTCD) - in conjunction with the City Standard Specification and Plans • plan Scale should be a propriate to convey design details, typically at 1 inch =40 feet for fiber optic design plans and 1 inch = 20 feet for rewire plans • Plans will be prepared in AutoCAD compatible format IT ERIC Page 23 Iteris' Response to Request for Proposal for I I_ I l . Design and Construction Inspection Services a "c. for Traffic Signal Infrastructure Upgrades -Phase ❑ Subtask 1.2.1. 100% PS&E Submittal At 100% completion, Iteris will provide the City with a full set of design plans including estimates and specifications. The deliverable will include the following items: • Comm unication'infrastructure, including conduit, pull boxes, splicing details etc., at 40 -scale • Communication infrastructure details for the installation of conduit, pull boxes and splice vaults, as applicable • Traffic signal controller (Type 2070 with D4 software), cabinets and communication hardware (Ethernet switches) upgrades at40-scale as part of the communication plans • Detailed communication block diagrams for field equipment and hardware, nodes and communication hubs (TMC) • Rewire design plans at 20 -scale o Iteris will conduct a field check to confirm the existing standards and respective phases as well as verify conduits or conduit percent fills for the rewire design plans. - This approach is standard procedure • Traffic signal upgrade locations reflecting new relays, conflict monitors, pedestrian countdowns signal indications, and/or video detection cameras as specified by the City for bid documents o Iteris will include these locations on the plans to depict the upgrades that the contractor will be responsible for at each location. • Cost estimate will be prepared In tabular form in Microsoft Excel for each item showing quantity, unit, unit price and total costs • All technical specifications, bid items, quantities, construction period, and payment items will be included and delivered in Microsoft Word compatible format Typical construction detail sheets will also be prepared to support construction of items shown on the field element design plans. These sheets will cover details such as mounting configuration and hardware, and the installation of field element equipment. These sheets will also cover details such as trench configurations, pull box/splice vault details, risers, sweeps and bend requirements, structure crossings, splice procedures, arrangement of multiple field cabinets, cabinet equipment layout and power distribution assembly, and others needed to dearly illustrate the work required. The design plans will be prepared by or under the direction of a Civil Engineer registered in the State of California. Each plan sheet will bear the professional seal, certificate number, registration classification, and signature of the professional engineer responsible for its preparation. Upon the City's review, Iteris will schedule a walkthrough with the City to discuss any comments and concerns that the City may have. Once all concerns are addressed, Iteris will proceed to preparing the Final PS&E Package. Iteris will not require much assistance or direction from the City as the plans prepared for Phase I, and accepted by the City, will be used to prepare the plans for Phase II. Subtask 1.2.1 Deliverable: • 100% Plan Submittal prepared in 20" and 40" scale and submitted in 11" x 17" sheet format as well as in Adobe Acrobat format. (2 complete sets plus electronic copy) Subtask 1.2.2. Final PS&E Submittal Upon receiving comments from the City, utilities and third party entities, Iteris will prepare the Final PS&E submittal. The Final PS&E submittal will reflect all applicable comments provided by the reviewing parties. The final design plans will show all necessary information in adequate detail to permit construction staking directly there from and indicate and delineate all details necessary for a construction contractor. ITElPage 124 _0111l' - Iteris' Response to Request for Proposal for <� f> Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades -Phase 11 The final specifications will provide documentation for applicable communication infrastructure and equipment, traffic signal controllers and cabinets, VIDs, VID mounts and cabling, signal system detection and all other equipment and material required to complete the Traffic Signal Infrastructure Upgrades deployment. Final construction cost estimates will be provided in the form of a bid schedule. A detailed breakdown by project tasks, materials, components, etc. will be included in the Bid package. The bid package will include detailed bid item descriptions for each bid listed in the bid schedule and prepared for the purpose of soliciting construction bids. The final estimates will be updated to reflect any revisions presented by the City in the 100% PS&E deliverable. Subtask 1.2.2 Deliverables: • Final PS&E Set prepared in 20" and 40" scale and submitted in 11" x 17" sheet format as well as in Adobe Acrobat format. (2 complete sets plus electronic copy) • Final PS&E on CD or DVD containing: o All design plans in AutoCAD format o Specifications in standard Microsoft Word format o Engineer's Cost Estimate in standard Microsoft Excel format o Field review photographs, and other studies Subtask 1.2.3. As-Builts Once construction is completed, Iteris will incorporate all changes to the design plans presented by the construction contractor and incorporate them into a final set of As -Built plans. The As -built plans will be presented to the City in 11" x 17" format as well as Adobe Acrobat and AutoCAD format. Iteris will prepare the following construction drawings for the project, as noted in Table 5. Table 5: Construction Drawings to be Prepared Title Sheet Depict project title and boundaries Fiber Construction Plans Drawn in 40" Scale, these drawings will show the pertinent construction information for the fiber optic upgrades Drawn in 40" Scale, these drawings will illustrate the locations that will receive equipment Traffic Signal Upgrade Plans upgrades (Relays, conflict monitors, VIDs, 2070 Controllers, etc., and will include the instructions for the bidding construction contractors to follow Rewire Design Plans Drawn in 20" Scale, there drawings will include all pertinent information required to properly rewire an intersection Fiber Splice Diagrams These drawings will demonstrate how the fiber strands are to be spliced at each node and at each controller cabinet These sheets will cover details such as mounting configuration and hardware, and the installation of field element equipment. These sheets will also cover details such as trench Detail Sheets configurations, pull box/splice vault details, risers, sweeps and bend requirements, structure crossings, splice procedures, arrangement of multiple field cabinets, cabinet equipment layout and power distribution assembly, and others needed to clearly illustrate the work required Subtask 1.2.3 Deliverables: • Final As -Built Set prepared in 20" and 40" scale and submitted in 11" x 17" sheet format as well as in Adobe Acrobat and AutoCAD. (2 complete sets plus electronic copy) Subtask 1.3. Bid Support Iteris staff will be available to assist the City with Request for Information (RFI) support throughout the bidding process. During the bid process, Iteris will be available to attend the pre-bid conference and answer technical questions from prospective bidders. Iteris will provide interpretation and/or clarification of the approved ITERIS' Page 125 Iteris' Response to Request for Proposal for Design and Construction Inspection Services rte- O for Traffic Signal Infrastructure Upgrades -Phase H construction documents as they specifically relate to the design, design intent and execution of the project. Iteris will make any changes to the PS&E package in a timely manner should any changes be required during the bidding process. After the pre-bid conference, RFI requests by the Contractor or City Staff will be responded to through City staff via phone or email. 0 Iteris Differentiators Iteris Staff have been heavily involved in supporting the City of Diamond Bar with its traffic engineering and ITS needs dating back to the initial Communication Network and ATMS deployment. Having offices in nearby Santa Ana, staff that is knowledgeable of the City's traffic system infrastructure and staff that resides in the City of Diamond Bar; Iteris provides the experience and local knowledge that is required to successfully serve the City. The following recommendations are based on our knowledge of the City and will greatly benefit the City should they be deployed. COMMUNICATION SYSTEM IMPROVEMENTS In the last 8 to 10 years, every ITS network that Iteris designed has been a Gigabit backbone provisioned Network. As Gigabit Ethernet technology has continued to evolve in the last 10 to 15 years, it has become cost effective and the technology of choice for nearly all advanced ITS communication backbones. There are several reasons a City, when deploying fiber Ethernet hardware, should strongly consider going Gigabit. Gigabit switches not only provide increased performance and bandwidth, they also have the latest generation of network management features and provide network administrators more flexibility in managing network traffic. Additionally, it provides a path to expand a network beyond the wire (fiber) and support the higher speed wireless networks with 802.11n capacities at over 300 mbps wireless speeds. In fact, Iteris has designed and integrated wireless microwave Ethernet networks with 1AGB of bandwidth. Another significant advantage in designing a Gigabit backbone, preferably in ring topology, is the direct path to upgrade in the future to additional capacity by only replacing equipment in the field. Today 10 Gig, 40 Gig and 100 Gigabit networks over fiber are a reality and with a Gigabit network that is designed properly and integrated optimally, these super high speed networks can easily be implemented with no modification to upper -layer network designs. This means that ring networks utilizing rapid spanning tree protocol (RSTP) and open shortest path first (OSPF) between switches and routers can continue to operate through future upgrade processes without any physical configuration changes. Iteris firmly believes that ITS networks should be actively managed through network management software. Iteris understands what it takes to not only design and integrate enterprise level networks but also to keep them running. Because "you can't manage what you can't see", Iteris developed a network management system dedicated for ITS networks to assist agencies with ITS operations and maintenance. This software is called NetScene which provides an ; w agency with a centralized location to manage and monitor the j t.W performance of an ITS network. The image on the right is the .; NetScene software deployed in the City of Westminster showing the ? -- status of all the devices deployed citywide. There is a smaller window in the figure that shows the contents of a cabinetwith icons representing the device and a background color displaying the status of the device. The system alerts selectpersonnel to any failures in the City through email message as well as alerts on the NetScene application. Not only is Iteris an expert in the design and integration of ITS, Iteris has the expertise to keep them operational to maximize the effectiveness of traffic operations. We know what it takes to design and construct robust systems and keep them working. ITEMS' Page 126 -� Iteris' Response to Request for Proposal for Design and Construction Inspection Services l for Traffic Signal Infrastructure Upgrades -Phase It Iteris completed a preliminary review of the City's existing ITS communication cabling. As part of this review, Iteris also began evaluating how a Gigabit redundant ring backbone could be deployed. Through the use of these Gigabit rings, communication "hubs' would be needed as distribution points where the Gigabit network could be distributed to each intersections as 100 MB Fast Ethernet segments. This type of design maximizes the use of existingfiber optic cable and provides significant bandwidth capability for every traffic signal intersection to add several ITS elements like HD quality CCN cameras, back-up battery system (BBS), Bluetooth system, etc. - Figure 4 displays the existing and preliminary design for the robust Gigabit network in the City of Diamond Bar. The yellow lines show the existing fiber runs, the green show the proposed fiber upgrades, and the Purple line represents a 24 SMFO cable that was installed but never terminated inside the controller cabinets along its path. The Orange lines illustrates the recommended ring topology that the City should incorporate into their design for redundant communication. The Red and the Blue lines are folded rings to serve the northernmost end of the City. City's existing communication hubs are indicated with stars. Figure 4: Preliminary High Level Network Design The City of Diamond Bar is currently using a combination of 100 Mbps and Gigabit switches to communicate over their fiber trunk. The Gigabit Ethernet switches were deployed at the four hub locations at: 1. Golden Springs Drive and Brea Canyon Road 2. Golden Springs Drive and Grand Avenue 3. Golden Springs Drive and Diamond Bar Boulevard 4. Diamond. Bar Boulevard and Grand Avenue jTERI9 Page 127 Iteris' Response to Request for Proposal for Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades -Phase Most intersections communicating with the hubs are transferred onto Gigabit trunks that provide the link back to the central servers. Locations that are not spliced onto the hubs are daisy chained in groups of two to six intersections through their 100 Mbps fiber switches before they are linked back to the central servers. The intersection channels are reflected in the City's IP Matrix spreadsheet. Communication between the hubs and the different channels is achieved using 100 Mbps fiber switches and/or Ethernet over copper Switches. Note that all switches on copper are linked onto the fiber trunk at the hubs back to the central servers. As the intersections along a channel are daisy chained together, should one device fail, then all devices downstream of that device will lose communication. This is a problem that the City has been experiencing when a controller cabinet has a power failure or a field switch fails. Should a fiber or TWP copper trunk become damaged, then all devices along the segment will lose communication as experience by the City when their TWP copper along Diamond Bar Boulevard between Grand Avenue and Golden Springs Drive experienced a power surge that damaged the cable and some of the communication devices. Iteris' approach to the design of the fiber upgrades will be to move away f om daisy chaining intersections in order to create more robust gigabit trunks between the field elements and ci n 1_ Tfie design for Traffic Signal Infrastructure Upgrades Phase I set the groundwork to achieve a ring topology. The goal for Phase h will be to build upon the infrastructure that will be installed under Phase I and create a redundant network that will be less susceptible to communication failures. This will be accomplished by Incorporating ring capable Gigabit switches at the hub locations, illustrated in Figure 4 above, for the trunk links and 100 Mbps links to communicate with the intersections. The proposed topography will provide two links for each intersection switch to communicate with the main fiber trunk. Should one field switch fail, the rest of the network would remain unaffected. The first step in achieving this isto create the main ring shown in orange in Figure 4. Each hub shown will receive a hub switch that supports ring topology. Diamond Bar Boulevard and Grand Avenue will not require a new switch as one will be installed under Phase 1. The hubs will then be linked to each other to create a ring. This ring will serve as the main communication trunk supporting all of the intersections. Once the main ring is created, the intersections and additional communication segments can be incorporated onto it. The best approach in creating a network ring is to never have to rely on one cable to provide a redundant path. In the case of the main ring, the network never has to repeat a fiber cable to provide such. Should thefiber be damaged at any point, an alternate path will still exist. In the case of the two folded rings shown in Figure 4, the red and the blue rings, a reliance on one cable to provide the redundant path is inevitable as there is no link between Diamond Bar Boulevard/Highland Valley and Diamond Bar Boulevard/Temple, With a folded ring, the hub is connected to the first intersection. The first intersection is then connected to the next intersection through a different communication port and so forth until the last intersection is reached. At that point, the switch, using two separate strands, communicates back to the hub at the beginning of the link. The two strands that are used are returning on the same cable that was used to link the intersections along the path. In this case, if the fiber cable is damaged, all of the intersections north of the incident will lose communication. Thefolded rings, however, do offer protection if a switch were to fail or a fiberjumper were to be damaged. It is not an ideal approach but does provide better reliabllitythan a daisy chained network. Iteris will evaluate the possibility of creating a wireless link between Diamond Bar Boulevard/Highland Valley and Diamond Bar Boulevard/Temple in order to create a more reliable redundant path. Initial observations indicate that a clear line of site cannot be obtained between the two points due to the curved nature of the roadway. A wireless repeater can be installed in between the two locations to work around the curve but the equipment will need to be installed on street lights which may or may not be permitted by the City. A more costly approach would be to install conduit and fiber between the two locations. Iteris' team is familiar with all methods and will work with the City in selecting the best approach. Once the field review is completed and the best approach is selected, Iteris' design team will prepare the plans accordingly as well as ensure that Diamond Bar Boulevard/Temple and Golden Springs/Temple are incorporated onto the design and tied back to Golden Springs/High Knob so that they can be integrated onto the network. These intersections will require fiber distribution panels as well as fiber switches to communicate over the proposed fiber network. Iteris' staffs knowledge of the City's system provides the expertise required to notjust simply upgrade the ITE9*V0" Page 128 l \ Iters' Response to Request for Proposal for I i I Design and Construction Inspection Services ..Y for Traffic Signal Infrastructure Upgrades -Phase 11 City's TWP copper interconnect with fiber but to allows us to create a design that will better serve the City and its community for years to come. 0 Conversion/Configuration Services - The City of Diamond Bar has requested the addition of Switch configuration and controller timing conversion/ configuration servicers. Iteris staff is fully capable providing such services for the City. As previously mentioned, Mr. Gomez configured the majority, if not all, of the switches that are currently deployed in the City including all the Gigabit switches. Under the direction of their direct manager, Mr. Gabriel Murillo, Mr. Erlan Gomez and Mr. Michael Plotnik have configured and integrated over 70 fiber and Ethernet -over -copper switches in the last eight months alone including the reconfiguration of a couple of the City's switches during the BBS integration. Their understanding of communication networks, ITS devices and troubleshooting measures make them the ideal team for all ITS integration tasks. For the switch configuration, Iteris suggest that the selected devices be sent to our systems engineers so that they can properly configure the devices before installation. After the devices are installed, Iteris staff will be present under the construction inspection task to verify the proper functionality of the switches. In terms of controller timing conversions and configuration, the MUTCD has made changes that affect some of the timing parameters such as the minimum yellows and flashing pedestrian "Don't Walk". The controller upgrade locations are scattered throughout the City and therefore making the revisions necessary to meet the new specifications would directly affect the synchronization of the corridors. Because of this, Iteris recommends that the timing be directly converted over As Is to eliminate the need to re-evaluate the entire system. Iteris can assist the City in performing the timing conversions as Iteris staff has conducted multiple deployments of 2070 controllers with D4 software. Mr. Murillo performed the timing conversion and integration of the 2070 controller with D4 software running the intersection of Golden Springs and High Knob. This was the first integration of D4 software in Diamond Bar which led to the City selecting the software for all their future 2070 controller upgrades. In terms of configuration, in order to communicate with the City's TransSuite system, the controllers must be configured to properly communicate with the central system. Mr. Gomez was directly involved in the integration and relocation of the City's TransSuite system andintegrated all of the City's existing 170 controllers with LACO-4E onto the system. Iteris proposes this task to be divided into two subtasks. The first subtask will focus on obtaining the timing plans from the existing 170 controllers to convert them into the D4 format. Iteris will then work with the contractor to load the converted timing plans into the new controllers before deployment. The second subtask will focus on integrating the controllers onto the TransSuite system. This will require some configuration modifications at the TransSuite system level and controller configuration to communicate with TransSuite. Mr. Gomez and Mr. Michael Plotnik will be directly involved in the integration of the new 2070 controllers with D4 software onto the City's System. All of the tasks involved to meet and exceed the requirements set in this RFP have already been performed by Iteris' staff for the City of Diamond Bar. The team is more than happy to continue providing the same services that we have been providing since the inception of the City's first fiber traffic network. Iteris' hours and cost to provide support for these optional task are included in the Design Services Fee proposal. ITERIS` Page 129 Iteris' Response to Request for Proposal for Design and Construction Inspection Services for Traffic Signal Infrastructure Upgrades -Phase H D I CONSTRUCTION ADMINISTRATION & INSPECTION Iteris has supported many clients with full design/ build projects throughout the years. The Iteris Team of Transportation Engineers, Systems Engineers, System integrators and Software Engineers are fully capable of executing all tasks relevant to the design, construction and integration of a successful ITS project. Iteris' hands-on experience provides Iteris with the knowledge of "why" and "how" things must operate to be considered safe and fully operational. In order to optimize Iteris' support during Construction services, the team has identified the tasks which will require on-site support. They are the following: j • Meetings: Iteris will be available to attend the pre -construction meeting as well as three additional meetings throughout the course of the construction activities. The Project Manager and Project Engineer will also be available via phone and e-mail to answer all questions pertaining to the project. • Fiber Optic Inspection: Iteris staff will be present at the completion of the fiber splicing to verify each link between the hubs and the intersections. The links will be verified by shinning a laser between the hub and the traffic signal intersections. This approach will confirm that a link exist between the two points and whether or not the fiber strands were terminated onto the appropriate ports at each location. Payment to the contractor shall not be made until all fiber links are verified per the design plans. Proper fiber splicing is critical in the proper functionality of the system and its future upgrades. / • Rewire Inspection: Iteris staff will be present after each location is rewired to verify that all signal phases, including pedestrian phases, are working as intended. The team will observe each intersection and confirm that all vehicle heads are terminated according to the phase diagram. Contractor shall not be paid until this has been carried out. / • Traffic Signal Upgrade Inspection: Iteris staff will be present immediately after the completion of traffic signal upgrades to verify that all components were properly installed and configured to provide full functionality to the City. • Construction Support: This tasks includes Addressing complaints, reviewing and approving contractors / submittals, RFIs. Review certified payrolls and invoices, Review Change Orders., Prepare daily and weekly reports, Including project progress and photo documentation by stages, prepare punch list and final job walk through and submit the final as -built and final report to the City. ITERIS Page 130 Table 1— Hourly Fee Schedule for Design Services by Task ITES Page � 2 � Hens Staff O i- aO ui TASK ui Q. W `u ui Y a o HOURS COST Lq °m ui o m d c c E o 'f v Q m •• v o u to a a s v a = d n` N ci o` mm ` w`o ar �� o to wwL 2 w ¢w $230.00 $240.00 $190.00 $155.00 $135.00 $120.00 $115.00 $115.00 1 $110.00 $95.00 $95.00 Staff Rates Task O. Project Management 6 6 4 1 D 1 0 0 0 0 1 0 0 0 16 $3,580 Task Design Services 1.1 As -Built Review, Field Reviews & Controller Inventory 0 0 10 0 14 0 0 0 0 22 22 68 $7,970 1.2 PS&E 100% and Final 4 0 10 20 4 0 0 0 0 fit 62 162 $18,240 Fiber Design Plans Traffic Signal Upgrades 2 0 0 8 0 0 40 0 0 12 12 74 $8,580 Specifications 0 0 6 2 0 0 0 0 0 0 0 8 $1.450 Estimates 0 0 2 2 0 0 0 0 0 4 4 12 $1,450 AS-Builts 0 0 0 4 6 0 6 0 0 10 10 24 $2,520 1.3 Bid Support i 4 0 4 4 8 0 0 0 0 0 0 20 $3,380 Total Hours Labor 16 6 36 40 26 0 40 0 0 110 110 394 Total Labor $47,170 Other Direct Costs (ODCs) $350 Total Project Cost $47,520 ITES Page � 2 � Table 1— Hourly Fee Schedule for Construction Administration/Inspection Services by Task ITERIS Page 1 3 Iteris Staff ui ui TASK ui HOURS COST m °c dm`m o Ea 0 0 ow m °- K v V U J A C 0 C m C C .II O = 0 N V O) q rn Old R C9 a` w`a`r- w I`nw w w $230.00 $190.00 $135.00 $120.00 $115.00 $110.00 Staff Rates Task 0 Project Management (Meetings) 4 6 0 0 0 0 10 $2,060 Task 2 Construction Inspection Services Fiber Optic Inspection (Within Project Boundaries) 0 0 5 0 0 12 17 $1,995 Rewire Inspection (3 Locations) 0 0 6 0 0 0 6 $810 Traffic Signal Upgrade Inspection (12 Locations) 0 0 4 0 0 12 16 $1,860 Controller Upgrade Inspection (30 Locations) 00 4 8 0 8 20 $2,380 Construction Support 4 4J 0 8 8 14 38 $5,100 Total Hours Labor 8 10 19 16 8 46 107 Total Labor $14,205 Other Direct Costs (ODCs) $500 Total Project Cost $14,705 ITERIS Page 1 3 Table 2 — Hourly Fee Schedule for Conversion/Configuration Services by Task ITERIS' Page 14 Iteris Staff uj TASK ui I" o HOURS COST p F N C N 3M m ow �- m E `w m v � m v cc C d N 1 C N S Y c�a`I° w`o`w w'w n $230.00 $190.00 $135.00 $115.00 $110.00 Staff Rates Option 1 Switch Configuration (20 Intersections + 1 to 2 hubs) 4 4 4 0 8 20 $3,100 Option 2 Controller Timing Conversion/Configuration (30 Controllers) Timing Conversion 6 0 6 15 10 37 $5,015 Controller Configuration Including TransSuite Integration 4 18 6 0 12 40 $6,470 Total Hours Labor 14 22 16 15 30 97 Total Labor $14,585 Other Direct Costs (ODCs) $300 Total Project Cost $14,885 ITERIS' Page 14 Agenda # 6.7 Meeting Date: 5/17/16 CITY COUNCILAGENDA REPORT �. �6c4avoaA�"�% � TO: Honorable Mayor and Members of the City Council 4;g VIA: James DeStefano, Cit TITLE: APPROVAL OF AMENDME T #6 TO THE CONTRACT WITH VALLEYCREST LANDSCAPE MAINTENANCE TO EXTEND THE TERM OF THE CONTRACT FROM JULY 1, 2016 THROUGH JUNE 30, 2017 TO PROVIDE LANDSCAPE MAINTENANCE SERVICES AT 9 CITY PARKS, THE GROUNDS OF THE DIAMOND BAR CENTER, THE FOOTBALL FIELD AND SLOPE AT LORBEER MIDDLE SCHOOL, AND THE MESA TRAIL / TRAIL HEAD AT SYCAMORE CANYON PARK, IN THE AMOUNT OF $373,940, AND AS -NEEDED WORK IN THE AMOUNT OF $25,000 FOR A TOTAL AUTHORIZATION NOT TO EXCEED $398,940 FOR THE 2016/17 FY; AND TO ACCEPT THE CHANGE OF THE COMPANY'S NAME FROM VALLEYCREST TO BRIGHTVIEW LANDSCAPE SERVICES, INC. RECOMMENDATION: Approve. FINANCIAL IMPACT: Approval of this sixth amendment will authorize staff to expend up to $398,940 for Landscape Maintenance Services with this contractor during the 2016/17 fiscal year. Funds are included in the proposed 2016/17 FY budget. BACKGROUND: The locations to be maintained by ValleyCrest Landscape Maintenance (BrightView) are: 1. Diamond Bar Center — 1600 S. Grand Ave. 2. Paul C. Grow Park — 23281 Forest Canyon Drive 3. Heritage Park — 2900 Brea Canyon Road 4, Lorbeer Middle School (Football Field and Slope on Golden Springs) — 501 5. Maple Hill Park — 1309 S. Maple Hill Road 6. Pantera Park — 738 Pantera Drive 7. Peterson Park — 24142 E. Sylvan Glen Drive 8. Ronald Reagan Park — 2201 Peaceful Hills Road 9. Starshine Park — 20839 Starshine Road 10. Summitridge Park — 1425 Summitridge Drive 11. Sycamore Canyon Park — 22930 Golden Springs Drive 12. Sycamore Canyon Mesa Trail & Trail Head 1157039.7 Diamond Bar Blvd. Section 14 of the original contract allows the City Council to extend the term of the contract by way of an amendment provided that any increase in the compensation to the contractor does not exceed the consumer price index, as defined therein. ValleyCrest (BrightView) has agreed to a one-year extension with a 1.34% C.P.I. increase which meets the requirements of Section 14. Staff is recommending approval of the sixth amendment to extend the term of the contract for one year. DISCUSSION: ValleyCrest Landscape Maintenance (BrightView) has maintained these areas for the past nine years. It has been staff's experience with ValleyCrest (BrightView) that they provide excellent and responsive service. ValleyCrest (BrightView) has been providing landscape maintenance service at Peterson and Pantera Parks since April, 2003. Summit Ridge Park and the Diamond Bar Center grounds were added in October, 2004 and Lorbeer Middle School was added in July, 2006. Seven (7) additional locations were added to ValleyCrest's (BrightView's) contract for the 2007/08 FY: Paul C. Grow, Heritage, Maple Hill, Ronald Reagan, Starshine, Sycamore Canyon, plus the Trail & Trail Head at Sycamore Canyon Park. The Mesa Trail at Sycamore Canyon Park was added in July, 2012. Additional work items in the $25,000 authorization include: 1. Improvements to middle field and as -needed work at Lorbeer Middle School -- $4,000 2. As -needed work at other City Parks & Trails -- $21,000 PREPAREDAND REVIEWED BY: Community Services Director Attachments: Amendment #6 dated May 17, 2016. Proposal from ValleyCrest Landscape Maintenance (BrightView) dated April 19, 2016 confirming their request for a one-year agreement with a 1.34% CPI increase and the company name change to BrightView Landscape Services, Inc. Maintenance Services Agreement dated 6/21/11. 1157099.1 AMENDMENT #6 TO CONTRACT AGREEMENT THIS CONTRACT AMENDMENT ("Sixth Amendment") is made this 17th day of May, 2016 by and between the CITY OF DIAMOND BAR, a municipal corporation of the State of California ("CITY") and VALLEYCREST LANDSCAPE MAINTENANCE (BRIGHTVIEW LANDSCAPE SERVICES, INC.), ("CONTRACTOR") Recitals: a. CONTRACTOR entered into a two year AGREEMENT with CITY effective July 1, 2011 ("the Original Agreement"), which is incorporated herein by reference, for Landscape Maintenance at locations listed in Exhibit A, which is attached hereto and incorporated herein by reference. b. Pursuant to Section 14 of the Original Agreement, the City Council has exercised its option to extend the term of the Original Agreement through June 30, 2016, by way of five amendments to the Original Agreement (the "Amendments"). The Amendments and the Original Agreement are collectively referred to herein as the "Agreement". c. Parties desire to amend the Agreement to extend the term for one year, July 1, 2016 to June 30, 2017 for the total annual amount of $373,940, which includes a 1.34% CPI Increase, plus an authorized amount of $25,000 for as needed work as assigned, for a total authorization of $398,940. d. CONTRACTOR requests that the CITY accept the change of its company name from ValleyCrest Landscape Maintenance to BrightView Landscape Services, Inc. Now, therefore, the parties agree to amend the AGREEMENT as follows Section 1 — The term of the Original Agreement as provided in Section 3 thereof and as amended by the Amendments is amended by extending the term for one year, July 1, 2016 to June 30, 2017, Section 2 — The compensation as provided in Section 4 of the Original Agreement and as amended by the Amendments, shall be increased to the not to exceed amount of $373,940 for all work performed during the term of this Sixth Amendment, with an authorized amount of an additional $25,000 for as needed work as assigned. Section 3 — CITY accepts the CONTRACTOR'S name change from ValleyCrest Landscape Maintenance to BrightView Landscape Services, Inc., and assigns the Agreement to CONTRACTOR which agrees to be bound by all terms contained in the Agreement, as amended by this Sixth Amendment, Section 4 — CONTRACTOR acknowledges that it and any subcontractors it may use, are required to be registered with the Department of Industrial Relations pursuant to Labor Code § 1725.5 prior to the effective date of this Sixth Amendment. CONTRACTOR is registered under DIR # —and represents that it will not be utilizing any subcontractors in performing this Sixth Amendment, which are also required to be registered. This Sixth Amendment is subject to compliance monitoring and enforcement by the Department of Industrial Relations, Section 5 — This Sixth Amendment integrates all of the terms and conditions referenced herein, and supersedes all negotiations with respect thereto. This Sixth Amendment amends, as set forth herein, the Agreement and except as specifically amended herein, the Agreement shall remain in full force and effect. To the extent there is any conflict between this Sixth Amendment and the terms and provisions of the Agreement, the terms and provisions of this Sixth Amendment shall control. t157039.1 IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #6 TO AGREEMENT on the date and year first written above. CITY OF DIAMOND BAR A Municipal Corporation Of the State of California Signed Nancy A. Lyons Title: Mayor APPROVED TO FORM: David DeBerry, City Attorney 11 ,7039.1 BRIGHTVIEW LANDSCAPE SERVICES, INC. Contractor Signed Title ATTEST: Tommye Cribbins,City Clerk Exhibit A BRIGHTVIEW LANDSCAPE SERVICES, INC. Facility Maintenance Locations (7/1/16 — 6/30/17) 1. Diamond Bar Center — 1600 S. Grand Ave. 2. Paul C. Grow Park — 23281 Forest Canyon Drive 3. Heritage Park — 2900 Brea Canyon Road 4. Lorbeer Middle School (Football Field and Slope on Golden Springs) — 501 S. Diamond Bar Blvd. 5. Maple Hill Park — 1309 S. Maple Hill Road 6. Pantera Park — 738 Pantera Drive 7. Peterson Park — 24142 E. Sylvan Glen Drive 8. Ronald Reagan Park — 2201 Peaceful Hills Road 9. Starshine Park — 20839 Starshine Road 10. Summitridge Park — 1425 Summitridge Drive 11. Sycamore Canyon Park — 22930 Golden Springs Drive 12. Sycamore Canyon Mesa Trail & Trail Head 2016/17 Contract Amount: $373,940 2016/17 Potential As -Needed Work 25,000 2016/17 FY Authorization $398,940 1157039.1 8726 Calabash Ave. Fontana, CA 92335 T. 909 349 1802 www.bnghtview.ccm trl 1 April 19, 2016 Anthony Jordan City of Diamond Bar Parks Department 21810 Copley Drive Diamond Bar, California 91765 Re: Letter of Intent — Contract Renewal: The Maintenance of Landscape and Irrigation at City parks for Fiscal Year 2016117 Mr, Jordan, ValleyCrest Landscape Maintenance, Inc. (d.b.a. BrightView Landscape Services, Inc.) would like to extend its gratitude to the City of Diamond Bar for its partnership over the past years. We accept the offer to extend the Contract Renewal for the fiscal year 2016/2017 with this letter of intent. We would respectfully request a C.P.I. increase of 1.34% to match the Consumer Price Index for Los Angeles County. We are excited to announce our legacy company ValleyCrest Landscape Maintenance is now BrightView Landscape Services. The ValleyCrest team and quality that you have known and trusted for years will not change but as BrightView we will leverage our 144 years of industry knowledge, innovation, experience, and expertise to create the next generation landscape services company. It's also important that we tell you that the name change is not a change of legal entity that is servicing you, it is a change to the name of the entity only. We have the same EIN and state and local registration numbers and maintain the same contractor's license. We remain bound to the contracts in place, including certificates of insurance, bonds and change orders. If you have any questions please feel free to contact us. We look forward to a successful year. If you have any questions or comments please give me a call at (909) 349-1802 or you can email me at pbird(a)valleycrest..com. Sincerely, Paul Bird Branch Manager BrightView Landscape Services PARKS MAINTENANCE SERVICES AGREEMENT* THIS AGREEMENT is made as of June 21, 2011 by and between the City of Diamond Bar, a municipal corporation ("City") and ValleyCrest Landscape Maintenance ('Contractor"). RECITALS A. City desires to utilize the services of Contractor as an independent contractor to provide city-wide tree maintenance services. B, Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of Its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for Parks Maintenance Services in the City of Diamond Bar. The work to be performed shall be in accordance with the Specifications dated July 1, 2007. 2. Incorporated Documents To Be Considered Complementary, The Specifications (Exhibit "A") are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Specifications, CONTRACTOR'S Procosal dated May 4 2011 (Exhibit "B"), together with this written agreement, shall constitute the contract between the parties. Should it be ascertained that any inconsistency exists between the aforesaid documents and this Agreement, the provisions of this Agreement shall control. 3. Term of Agreement. This Contract and unit prices shall take effect July1, 2011, and remain in effect, unless earlier terminated pursuant to the provisions of Section 13 herein, until June 30, 2013, This Agreement may be extended as set forth in Section 14, 4. Compensation. City shall pay to the Contractor for furnishing all material and doing the prescribed work an annual amount not to exceed the grand total of Three Hundred Sixty -Two Thousand Nine Hundred Ninety -Five Dollars ($362,995 in accordance with the unit rates set forth in the Compensation Schedule attached hereto as Exhibit "C" and incorporated herein by reference. Payment will be made only after submission of proper invoices in the form specified by City. 5. Addresses. City: James DeStefano, City Manager Contractor: City of Diamond Bar ValleyCrest Landscape Maintenance 21825 Copley Drive 8726 Calabash Road Diamond Bar, CA 91765-4178 Fontana, CA 92335 6. Status as Independent Contractor. A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or In any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6, D. Contractor shall, at Contractor's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the requirements in this Section 6. Additionally, the City shall have the right to offset against the amount of any fees due to Contractor under this Agreement for any amount or penalty levied against the City for Contractor's failure to comply with this Section 6, 7. Standard of Performance. Contractor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. a. Indemnification. Contractor shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City (meaning that Contractor shall indemnify and defend City notwithstanding any alleged or actual passive negligence of City which may have contributed to the claims, damages, costs or liability). Should City in its sole discretion find Contractor's legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor's negligence, recklessness or willful misconduct. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement:. 9. Insurance. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City (1) a policy or policies of broad-form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $1,000,000.00; (3) automotive liability Insurance, with minimum combined single limits coverage of $500,000,00; (4) workers compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insured on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insured to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B, All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement; shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City, and shall be placed with a current A.M. Best's rating of no less that A VII. C. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) Insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. D. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 10. Confidentiality. Contractor in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Contractor's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Contractor may, however, make and retain such copies of said documents and materials as Contractor may desire. 12. Conflict of interest. A. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services. 14. Extension Option. A. The City Council shall have the option to extend this Agreement for no more than one year, as set forth in Section 14. C., subject to the same terms and conditions contained herein, by giving Contractor written notice of exercise of this option to renew at least thirty (30) days prior to the expiration of the initial term of this Agreement, or of any additional one (1) year or multiple year extensions. B. The City Council shall also have the option to extend this Agreement for a multiple year period (up to three years), if the contractor agrees to waive its opportunity to receive a CPI increase during the entire extension period. If this option is selected, Contractor obtains the right to terminate the contract after the first year of the multiple year period, with 180 days written notice to the City. The City shall retain its right to terminate this Agreement, without cause, with 30 days written notice to the Contractor, per section 13, above. City shall provide Contractor written notice of exercise of this option to renew at least thirty (30) days prior to the expiration of the initial term of this Agreement, or of any additional one (1) year or multiple year extensions. C. In the event the City Council exercises its option to extend the term of this Agreement for one or more additional one year periods as set forth in Section 14. A., the Contractor's unit prices shall be subject to adjustment at the commencement of the extended term and annually thereafter ("the adjustment date") as follows: Any increase In compensation will be negotiated between the City and the contractor, with the limits being no increase to a maximum of the cost of living. The increase, If any, will be calculated with reference to cost of living during the previous year. If the increase is approved by the City Council, the increase will be calculated by adding the Contractor's monthly compensation, the amount, if any, obtained by multiplying the contractor's compensation as of the adjustment date by the percentage by which the Consumer Price Index ("CPI") for the Los Angeles -Anaheim -Riverside metropolitan area for the month immediately preceding the Adjustment Date (the "Index Month") reported by the Bureau of Labor Statistics of the United States Department of Labor, has increased over the CPI for the month orre year prior to the Index Month. If the Index is discontinued, the Director's office shall, at Its discretion, substitute for the Index such other similar index as it may deem appropriate. 15. Personnel. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right, for good cause, to require Contractor to exclude any employee from performing services on City's premises. 16. Prevailing Wage. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any Interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 17. Non -Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 18. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 19. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 20. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 21. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 22. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 23. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 24. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 25. Records and Audits. The Contractor shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by the City to assure proper accounting. These records will be made available for audit purposes to the City or any authorized representative, and will be retained five years after final payments are issued and other pending matters are closed. 26. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the pa mes which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 27. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. „C.ty, ATTEST: Tommyd Cribbins, City Clerk Appr ved as to form: ichae ,Jenkins, City Atfgrney "CONTRACTOR" By: TITLE CITY OF DIAMOND BAR By !i 5th e ye, M yor State of California "CONTRACTOR'S" License No. 266211. CONTRACTOR'S Business Phone 9oy_3y�-/02 Emergency Phone r/S/- at which CONTRACTOR can be reached at any time. 111! 1i mmc;i-i ICI `CIL , TO: CITY CLERK FROM: NWJTVT-.T� DATE: - Ii / -1 - (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. 0 Signature This document is a public record subject to disclosure under the Public Records Act.