HomeMy WebLinkAbout04/28/2016 PRC Agenda - Regular MeetingParks & Recreation
Commission
AGENDA
Thursday, April 28, 2016
7:00 p.m.
THE WINDMILL ROOM at
DIAMOND BAR CITY HALL -1St FLOOR
21810 Copley Drive
Diamond Bar, California
Chairperson Dave Grundy
Vice -Chair Manisha Sulakhe
Commissioner Lew Herndon
Commissioner Kim Hsieh
Commissioner Benny Liang
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available forpublic inspection immediately upon
distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21810 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of
1990, the City of Diamond Bar requires that any person in need of any type of special equipment,
assistance or accommodation(s) in order to communicate ata City public meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper
in the Windmill Room. "ed°' and encourages you to do the same.
City of Diamond Bar
PARKS AND RECREATION COMMISSION
MEETING RULES
PUBLIC INPUT
The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the
public may address the Commission on the subject of one or more agenda items and/or other items of which
are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to
address the Commission should be submitted in writing to the Secretary of the Commission.
As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in
order to facilitate the meeting, persons who are interested parties for an item may be requested to give their
presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or
the total amount of time allocated for public testimony based on the number of people requesting to speak and
the business of the Commission.
Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and
questions are welcome so that all points of view are considered prior to the Commission making
recommendations to the staff and City Council.
In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public
comment on items previously considered by the Commission. (Does not apply to Committee meetings.)
In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at
least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises
subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item
that is not on the posted agenda.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION
Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community
Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and
may be accessed by a personal computer through a phone modem.
Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are
available for a nominal charge.
ADA REQUIREMENTS
A cordless microphone is available for those persons with mobility impairments who cannot access the public
speaking area. The service of the cordless microphone and sign language interpreter services are available by
giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060
between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday.
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060
General Information (909) 839-7060
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
THURSDAY, APRIL 28, 2016 — 7:00 PM
THE WINDMILL ROOM at
Diamond Bar City Hall — 1st Floor
21810 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
Li Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
a Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
o Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, HSIEH, LIANG,
VICE -CHAIR SULAKHE, AND CHAIRMAN GRUNDY
A. D134YOUTH — RECOGNITION OF OUTGOING / INCOMING BOARD MEMBERS
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
APRIL 28, 2016
CALENDAR OF EVENTS:
PAGE 2 PARKS & RECREATION COMMISSION
Friday, April 29 — Arbor Day Celebration — 9:30am — Pantera Elementary School
801 Pantera Drive — Diamond Bar
Tuesday, May 3 — City Council Meeting - 6:30pm - AQMD Main Auditorium
21865 Copley Drive, Diamond Bar
Thursday, May 5 — Senior Dance — Cinco de Mayo — 6:00 — 9:OOpm — Diamond
Bar Center — 1600 Grand Avenue — Diamond Bar
Thursday, May 12 — Senior Excursion — Huntington Library, Art Collection and
Botanical Gardens — Level 2-3—11:OOam — 5:OOpm — Departs DBC 11 am
Friday, May 13 — DB 4Youth "In Action" — 61h 7th and 8th Grade Dance — 7:00 —
10:00pm — Diamond Bar Center — 1600 Grand Avenue — Diamond Bar
Tuesday, May 17 — City Council Meeting - 6:30pm - AQMD Main Auditorium
21865 Copley Drive, Diamond Bar
Thursday, May 26 — Parks and Recreation Commission Meeting - 7:OOpm
The Windmill Room, 1st Floor, 21810 Copley Drive, Diamond Bar
Monday, May 30 — CITY OFFICES CLOSED — In observance of Memorial Day
Tuesday, May 31 — DB4Youth and DB4Youth "In Action" Meeting - 6:OOpm
The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar
1. CONSENT CALENDAR
1.1 Approval of Minutes for March 24, 2016 Regular Meeting
2. INFORMATION ITEMS
2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent
1. Power Point Presentation
2.2 Parks Report —Anthony Jordan, Parks & Maintenance Superintendent
1. Power Point Presentation
2.3 CIP Projects — Bob Rose, Community Services Director
1. Pantera Park Trail & Steep Canyon Trail
2. Diamond Canyon Park Construction
3. Design of Heritage Park Improvements
4. Design of Longview South & Stardust Park Improvements
5. New Rubber Surfacing & Play Equipment at Peterson Park
APRIL 28, 2016
PAGE 3 PARKS & RECREATION COMMISSION
6. Installation of Swings at Longview Park North
7. Larkstone Park Design
8. Trail Information Panels at Each Trail Head
2.4 List of pending Commission requests — Bob Rose
3. OLD BUSINESS — None
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
6. ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
MARCH 24, 2016
CALL TO ORDER:
Chairwoman Hsieh called the Parks and Recreation Commission meeting to order at
7:01 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Michael Tempongko led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Dave Grundy, Lew Herndon, Kim
Hsieh, Benny Liang, Manisha Sulakhe
Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Mickey
McKitrick, Recreation Specialist, and Debbie Gonzales, Administrative Coordinator.
ADMINISTRATION OF OATH OF OFFICE FOR PARKS AND RECREATION
COMMISSIONERS —Administered by Tommye Cribbins, City Clerk
PRESENTATION OF 2016 YOUTH BASKETBALL SPORTSMANSHIP AWARDS —
RS/McKitrick
RECESS: Chair/Hsieh recessed the meeting at 7:16 p.m.
RECONVENE: Chair/Hsieh reconvened the meeting at 7:25 p.m.
SELECTION OF CHAIR AND VICE CHAIR OF THE PARKS AND RECREATION
COMMISSION:
C/Liang nominated C/Grundy to serve as Chairman of the Parks and Recreation
Commission. C/Hsieh seconded the nomination. With no further nominations offered,
C/Grundy was unanimously elected to serve as Chairman of the Parks and Recreation
Commission by the following Roll Call vote:
Grundy
Yes
Herndon
Yes
Hsieh
Yes
Liang
Yes
Sulakhe
Yes
C/Herndon nominated C/Sulakhe to serve as Vice Chairperson of the Parks and
Recreation Commission. C/Liang seconded the nomination. With no further
nominations offered, C/Sulakhe was unanimously elected to serve as Vice Chairperson
MARCH 24, 2016 PAGE 2 P&R COMMISSION
of the Parks and Recreation Commission by the following Roll Call vote:
Chair/Grundy
Yes
Herndon
Yes
Hsieh
Yes
Liang
Yes
Sulakhe
Yes
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As presented by CSD/Rose
1. CONSENT CALENDAR:
1.1 Approval of Minutes for the February 25, 2016 Regular Meeting.
C/Herndon moved, C/Hsieh seconded, to approve the Minutes of the
February 25, 2016 regular meeting as presented. Motion carried by the
following Roll Call vote:
AYES:
COMMISSIONERS:
Herndon, Hsieh, Liang,
Chair Grundy
NOES:
COMMISSIONERS:
None
ABSTAIN:
COMMISSIONERS:
VC/Sulakhe
ABSENT:
COMMISSIONERS:
None
1.2 Received and filed updated Parks and Recreation Commission Handbook.
2. INFORMATIONAL ITEMS:
2.1 Recreation Program Update — RS/Murphey
RS/Murphey responded to VC/Sulakhe that the senior workshops are free
and well-received.
C/Herndon asked how many attendees were non-residents and
RS/Murphey said she believed that approximately 20 percent of the
participants were non-residents. This year the City is offering a longer
enrollment period for resident -priority enrollment.
Chair/Grundy asked if the flag football team that was encroaching was
part of the allocation and RS/McKitrick responded that they were not
allocated field time this year. They were allocated field time a couple of
years ago but they decided they did not need it and for the past two years
have told their teams to go out anywhere they could find field space.
Chair/Grundy asked if they have been informed that what they were doing
was interfering with other group's allocations. RS/McKitrick said that
initially they were told they would not be allowed to be on any of the fields
MARCH 24, 2016 PAGE 3 P&R COMMISSION
until the City had their insurance on file and because they did not comply,
a few of the teams were kicked off of the fields. Once the insurance was
submitted it again became a problem because they were encroaching.
However, he has not heard anything for a couple of weeks so he believes
the situation is improving. One of the members of the girls softball group
has kids in the flag football program and some of the girls softball teams
were allowing that flag football team to practice on their field and word
spread that there was a spot at Pantera Park for flag football practice so
several teams started showing up, which is when girls softball called staff.
They were okay with one team but once five teams showed up they
became a bit frustrated.
Chair/Grundy asked if it was okay for the girls' softball team to extend their
use of the field to another group and RS/McKitrick responded that the
girls' softball team was asked to let staff know when that happens so the
Field Attendants know what is happening. Staff is in favor of allowing
various programs to work together to get the kids on the fields since there
are an insufficient number of fields to go around in town.
2.1.1 Power Point Presentation on Youth Basketball — RS/McKitrick
C/Herndon asked if there was sufficient floor space for programs
and RS/McKitrick responded yes for games and for practice more
floor space would be useful.
2.2 Parks Report — PMS/Jordan
2.2.1 Power Point Presentation on Sycamore Canyon Park —
PMS/Jordan
C/Liang asked if there were homeless people staying in the City's parks
and PMS/Jordan said that from time to time staff sees folks coming
through that have the appearance of being homeless and they probably
are. In terms of their visibility and impacts on the parks it is very minimal.
There are people who hang out in the park throughout the day, many of
whom will have knapsacks but typically at some point during the day they
disappear and does not know where they go. The bag he showed could
possibly be an indicator of what is happening but such incidents are few
and far between. If people are camping out they are doing a very good
job of disguising their activities because there is nothing that stands out.
C/Herndon said that one morning he heard the Sheriff's helicopter
hovering over his house and obviously something was going on in the
park. When he went out to retrieve his morning paper he saw five police
cars in his driveway and apparently, someone across the canyon saw
what they thought was someone burying a body and it was apparently a
homeless person with a sleeping bag.
MARCH 24, 2016 PAGE 4 P&R COMMISSION
C/Herndon asked if staff was concerned about the squirrels and their
destruction of some of the facilities. Many years ago there was a Bubonic
Plague in that park. PMS/Jordan said that staff is absolutely concerned
about that issue. The LA County Department of Health sends inspectors
out to audit the parks from time to time and what they do is literally walk
up and down the slopes and count active burrows. If they feel the
population is too high they will contact him and let him know that staff
needs to step up eradication efforts to minimize the population. They do
not want the squirrels wiped out completely but keep them at a controlled
level. During the past several years he has not been contacted by LA
County regarding any reduction of squirrel population. The undermining
of the slopes, bench drains and v -ditches is always a concern and staff
tries to backfill those areas as much as possible.
2.3 CIP Projects — CSD/Rose
A. Design of Heritage Park Community Center Improvements -
B. Pantera Park Trail & Steep Canyon Trail — Plans have been
approved and the design team is sending the plans for approval by
Public Works after which the project will go out to bid. This item is
expected to be completed sometime in the fall of 2016.
C/Herndon asked if the Commission would again be involved in the
Larkstone Park design and CSD/Rose responded that the design has
been completed, the plans have gone through one round of plan check
and is waiting for them to come back from the design team. If the
Commission would like to see the design he would be happy to bring that
item back at the next meeting and C/Herndon said he would appreciate
that.
2.4 List of pending Commission requests — none
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS:
C/Liang welcomed the new Commissioner and thanked staff for their very
interesting presentations.
C/Herndon welcomed VC/Sulakhe and thanked C/Hsieh for serving as
Chairperson and congratulated Chair/Grundy and VC/Sulkhe on their
appointments. Last Sunday the Diamond Bar Community Foundation had its
1 K/5K Fun Run. The City was very involved in the setup and helped sponsor the
event for which the Foundation was very grateful. About 150 runners
participated from the very young on up. Everyone seemed to have a very good
MARCH 24, 2016 PAGE 5 P&R COMMISSION
time and the weather was cool. It was a very worthwhile event the Foundation
hopes to have as an annual event going forward.
C/Hsieh thanked staff for their great reports and she loves that children come to
visit the Commission. She welcomed VC/Sulakhe to the "family."
Chair/Grundy welcomed VC/Sulakhe to the Commission and thanked outgoing
Chair/Hsieh and VC/Herndon for their service and leadership during the past
year. He thanked staff for the wonderful reports. The Power Point presentations
have been very helpful to the Commission.
ADJOURNMENT: With no one objecting and no further business before the Parks and
Recreation Commission, Chair/Grundy adjourned the meeting at 8:32 p.m.
The foregoing minutes are hereby approved this day of 2016.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
DAVE GRUNDY, CHAIRMAN
i
Id y i; M 9 V' 7
TO: Honorable Chair & Members of the Parks & Recreation
Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: April 21, 2016
MEETING DATE: April 28, 2016
Community Recreation Guide
The Spring 2016 guide is available online at www.DiamondBarCA.gov. The Summer
Recreation Guide is in the works and should be mailed out by the first week of May.
Spring Contract Classes -- The Spring semester began on March 12 and will run thru
May 27. As of April 17, there are 543 students enrolled in 170 classes. Popular classes,
so far, this semester include; Pilates, Parent & Me Multi -Sport, Campus Basketball, and
Tennis for all ages. There are several classes scheduled to begin at the end of April.
Youth Programs
Tiny Tots -- The Spring Session themed "Building Friendships!" continues through June
17. Both classes at the Heritage Park Tiny Tots are full. The annual excursion to the
La Habra Children's Museum is set for Wednesday, May 25 for the 4-5 year old class.
Staff is beginning preparation for graduation on June 17.
DB 4Youth "In Action" -- Elections were held at the March meeting on Tuesday,
March 22. The new board for 2016-17 is as follows: Chairman - Brandon Tang, Vice
Chairman - John Kim, Secretary - Kevin Han, Treasurer - Katie Yip, Member at Large -
Jeremy Kim, Member at Large - Timothy Young, Member at Large - Kevin Lew,
Information Technology - Matthew Ta. The outgoing and incoming boards are being
recognized at the April 28 Parks and Recreation Commission Meeting.
Thirty-six youth helped out at
the City Birthday party on
Saturday, April 16. They
operated the Sandy Candy
and Ball Toss game booths,
helped with the prize booth,
filled in at other booths that
needed help and picked up
trash throughout the event.
The "Trek through the Stars!"
for the 6th, 7th and 8th Grade
Dance is ready to go on
Friday, May 13. Dance cards
were delivered to Chaparral,
South Pointe and Lorbeer.
Stacks were delivered to the
Pomona Unified School
district elementary schools office for Armstrong, Diamond Pointe, Golden Springs,
Pantera 6th grade classes. Video game playing is being added to the event. Life size
cardboard cut-out of characters from Star Wars "The Force Awakens" and Captain Kirk
and Spock from "Star Trek" will be set up as part of the decorations. The youth
attending the dance will be able to take selfies with any or all of the characters
throughout the evening. A face painter will be in the pre -function area for all the kids to
enjoy. The 6th 7th and 8th graders have many choices to keep them busy for the night.
Volunteens -- 60 volunteen applications have been accepted. Interviews are being set
up via email for the first week in May. Volunteens will work in Concerts, Summer Day
Camp, Tiny Tots, Senior Programming and Youth Baseball during the summer months
starting May 16 through August 12.
Summer Day Camp — Non-resident registration began on Monday, April 11. At the
time of this report there are 995 campers registered with 19% registering online and 873
are residents and 122 are non-residents. A total of 1100 campers can be registered for
all the weeks of Summer Day Camp. Camp will start on Tuesday, May 31 (the day after
Memorial Day).
Week 1: May 31 - June 3 66
lljuxnlpbng and pousti nWt"
Castle Park
Jumping Jacks
Week 2: June 6 - June 10 80
"Adventures Await"
Jurupa Valley Discovery Center
Santa Ana Zoo
Week 3: �J��uryppn��e 13 -June 17 91
"IH12 �1/4A�lPll7 0199
Splash Kingdom
California Science Center
Week 4: June 20 - June 24 70
"Let the Good '1 Imes ]Fa®llll"
Los Angeles Sparks Game
Fairplex Farm
Week 5: June 27 - July 1 Full
"Saddle Up!"
Knott's Berry Farm
Harkins Theater
Week 6: July 5 - July 8 74
"Red, White & Boom®"
La Mirada Splash
Johns Incredible Pizza
Week 7: July 11 - July 15 Full
"']Che Sea we will see9"
California Adventure
Cabrillo Marine Aquarium
Week 8: July 18 - July 22 Full
. `°]Lights, Camera, Action"
EI Capitan
Laser Quest
Week 9: July 25 - July 29 95
"Sky's the Limit!"
Big Air Trampoline Park
Skate Express
Week 10: August 1 -August 5 Full
"Fantasy, Aare, & 1Fnm"
Disneyland
Oak Tree Lanes
Week 11 August 8 - August 12 97
"Bon Voyage,"
Raging Waters
Corona Del Mar
Adult Basketball -- The spring season will come to a close on May 1. Games are
played at Diamond Bar High School and South Pointe Middle School. Included in the
$360 registration fee are 10 league games plus a qualification game, scorekeepers, and
championship awards. Teams also pay $21 per week for the officials.
Adult Volleyball -- There are 21 participants currently enrolled in the program. For only
$40, participants receive 10 weeks of play on two courts of action from 7-9pm.
Skate Park -- The skate park averages 12 users per hour on weekdays, with 15 users
per hour on the weekend. Field attendants check in on the skate park a few times each
day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 12 participants), Thursday (average of 13 participants), and Sunday (average
of 12 participants) evenings. Open play takes place from 6-100m on Tuesdays,
Thursdays, and Sundays.
Youth Indoor Soccer -- There are 144 children enrolled in the program, which began
April 9 and will conclude on June 4. Participants practice and play games on Saturdays
at Mt. Calvary Lutheran School. The $89 registration fee includes a jersey, trophy, and
eight games.
Youth Baseball -- Registration began on April 4. The $89 registration fee includes a
team jersey, team hat, trophy, ten games. We will hold a parent meeting on June 8 at
the Diamond Bar Center at 6pm for new and returning participants. Skills Day will be
held at Heritage Park for the Double A and Triple A divisions on June 11. Teams will be
drafted immediately after skills day. Practices will begin the week of June 13, and
games will start July 5. There are currently 8 children registered for the program.
Field Attendants -- This month field attendants dealt with softball coaches hitting into
the twenty foot buffer zone at Peterson Park, along with another softball organization
driving vehicles on to the field at Sycamore Canyon Park. Field attendants also
discovered some burned out parking lot lights during their maintenance inspections.
ELM m[
Spring Adult Excursions — The excursion to the Peterson Auto Museum & The Grove
on April 23 was cancelled due to low enrollment. We had 29 enrolled and did not meet
the minimum of 35. Many extra efforts were made to promote the trip. On May 21, we
plan to visit Tanaka Farms & the Irvine Spectrum. Currently there are 9 enrolled for this
trip. Included are roundtrip transportation, farm tour, a 1 Ib. basket of strawberries and a
snack on the way home for $40/person.
Attached is the updated Quaterly CDBG
January -March 2016 report that lists senior
participation in our senior programs.
Senior Classes -- Mt. San Antonio College
partners with the City of Diamond Bar to offer
15 free classes to seniors at the Diamond Bar
Center, Heritage Park and City Hall. The
classes vary from computer to exercise and fine
arts—most are filled to capacity. The spring
session began on February 22 and will
conclude June 10.
AARP Senior Taxes -- The Diamond Bar
Center has successfully completed another
season of AARP free tax services for the
seniors! This was the second year that our tax
preparers were able to use the DBC's Wi-Fi to
quickly and efficiently e -File the seniors' tax
returns. We also were able to use a wireless
printer, which helped to space out the
volunteers for more privacy and to eliminate
trip hazards. The team of 3 volunteer seniors
provided 12 appointments each Wednesday
from February 3'd through April 6th from 8:OOam
to 1:OOpm. A total of 162 seniors received free
tax assistance through this year's program.
Since adding additional time per volunteer it
helped increase our numbers. Only a handful
of appointments were no-shows and, as usual,
a long waitlist was compiled for cancellation
vacancies. With another successful tax season
behind us, we are pleased with this year's
participation and look forward to another
successful tax season next spring!
Senior Seminars
4/9 Wills and Trust- 5 participants
4/11 Caregiving Options for Seniors- 4 participants
4/18 Have Questions about Medicare Care?- 12 participants
4/19 Medical and Long Term Care- 3 participants
4/25 How to Handle an Emergency- 25 participants
4/26 The Facts about Annuities- 3 participants
Sensor Activities and Services
• Bridge every Wednesday - 8-10 per session
• Mahjong every Wednesday - 40 per session average
• Bingo every Tuesday and Friday - 175 per session average.
• Complimentary Legal Services 4/6 - 5 appointments were booked for April
April 14 -- Motown Madness — This newer theme was a hit again with 149 festive
participants coming out to celebrate. A delicious meal was catered by Tiscareno's and
DJ Keith Johnson provided a delightful mix of Motown Classics, keeping the seniors on
their feet all evening long.- The event concluded with everyone's favorite: raffle prizes!
Senior Groups and Clubs
Five senior clubs regularly meet and hold events at the Diamond Bar Center and
Heritage Park Community Center:
• The Diamond Bar Senior Citizen's Club has 264 members. They meet each
Tuesday with approximately 165 at each meeting at the Diamond Bar Center this
month.
• The Diamond Bar Evergreen Club has 340
members. They hold classes throughout the
week at the Diamond Bar Center. s
• The Diamond Age Seniors has 200
members. They meet each Monday,
Wednesday, and Friday. r
• The Sunshine Seniors has 800 members
on their books; 220 attend their programs on
a regular basis this month. They meet the
second and fourth Sunday of each mont,
.
and every Saturday morning.
• The Super Diamond Age Seniors has 210
members. They meet each Tuesday,
Thursday, and Friday.
WO
331d Annual Easter Egg Bunt -- A full financial summary and evaluation will be
available in the May commission report. The City of Diamond Bar and the Diamond
Bar Breakfast Lions Club hosted the 3311 Annual Easter Egg Hunt on Saturday, March
26, 2016 at Pantera Park. This FREE fun -filled event started at 8:30am with pancake
breakfast provide by Fire Explores Post 19. The group provided pancakes, eggs, hash
browns, two sausages or bacon and a drink for $7. The egg hunting was scheduled to
begin promptly at 10am, however over eager participants in one hunt area started 7
minutes too early causing a ripple effect. The entire hunt was over before 10am. City
staff has already come up with ideas for next year to ensure that this does not happen
again. The hunt was for children ages toddlers through 12 years old. Hunting areas
were separated based upon their age. Children also enjoyed a special appearance by
the Easter Bunny and his friends the "Peeps"!
Pictures with the Easter Bunny were available inside
the tiny tot room for a nominal fee.
27th City Birthday Party -- A full financial summary
and evaluation will be available in the May
commission report. -- Pantera Park was jumping as
an estimated 4,000 people attended the annual
celebration. The highlight of the day's activities took
place on stage at 3pm as the Mayor and members of
the City Council cut the official birthday cake and
joined the community in singing Happy Birthday to
Diamond Bar! In addition Mayor Lyons along with the
rest of the City Council presented the Outstanding
Diamond Bar Volunteer awards to 4 recipients.
Once again the Regional Chamber of Commerce San
Gabriel Valley operated the Business Expo and the
Diamond Bar Friends of the Library operated the beer
and wine garden. The City operated the car show with
over 40 cars on display. 22 non-profit service
organizations participated by operating an information
booth. In addition, there were 8 delicious food booths,
16 kiddie game booths, 14 tween games, and 10 carnival rides operated during the
event. The event also featured an emergency operations and vehicle display with LA
County Fire and Sheriff's departments participating. Lastly, residents were amazed by
the great entertainment on stage with 10 local groups twirling, dancing, singing and
cheering!'
Arbor Day: Pantera Elementary School
— Friday, April 29 @ 9:15am
In honor of the City of Diamond Bar's
designation as a Tree City U.S.A.,
children from Pantera Elementary
School will celebrate Arbor Day with
special presentations and participation
in an exciting tree planting ceremony.
The ceremony will also include
recognition of the 2016 Pantera
Elementary School Poster Contest
winner. Everyone is invited to join us for
this special event.
Diamond Bar Center -- The Diamond Bar Center was the location for a total of 40
private, business and non-profit rentals during the month of March. There were 14
church rentals, 1 Toastmasters meeting, 1 Sunshine Senior event, 6
seminars/meetings, 2 sport opening nights, 1 graduation and 3 banquets. There were
also 3 weddings, 2 Quinceaneras, 3 new born events, 1 benefit concert, 1 tech expo
and 2 memorials. A total of $74,262.60 in rental fees was collected during the month of
March for Diamond Bar Center rentals. In March 2015 a total of $60,144.19 was
collected.
Wedding season has officially begun! We are getting more and more inquiries from
potential renters and vendor contacts interested in working with the venue. We are also
getting a flood of inquiries for graduation parties as well as the school year is winding
down. At the end of this month we will be holding our first Prom of the season on April
30th.
Heritage Room -- There have been 11 rentals of Heritage Park Community Center for
the month of April. Rentals include 4 church rentals, 4 baby shower and 3 birthday
parties. Total revenue for these rentals is $2,330.The revenue for April 2015 was
$2,040.
Pantera Room -- There have been 2 rentals of Pantera Park Community Center for the
month of April. Rentals include 2 birthday parties. Total revenue for these rentals is
$315.00. The revenue for April 2015 was $175.00.
Picnic Reservations -- As of April 19, 2016 there have been 26 picnic reservations
made for the month of April. There have been 6 at Ronald Reagan, 1 at Peterson, 4 at
Pantera Park, 3 at Heritage, and 12 at Sycamore Canyon Park. The revenue of these
picnic rentals is $725.00. The revenue_for April 2015 was $1,200.00.
Senior Clubs
City of Diamond Bar
.:
January -March 2016
Attending
Diamond Bar Senior Club
2,325
Evergreen Seniors
2,159
Sunshine Seniors
2,715
Diamond Age Seniors
1,602
Super Diamond Age
1,004
Total
9,805
Senior Excursions Bate
Participants
O `Canada" Camelot Theater 2.3.16
54
Orchid Show 3.4.16
34
Valley View Casino 3.16.16
53
Total
141
Heritage Park Community Center Senior Classes
Healthy Aging -Fitness
MWF 1092
Healthy Aging -Flexibility
TTH 384
Drawing
M 216
Total
1,692
Diamond Bar Center Activities
Healthy Aging -Fitness
MWF
2,545
Healthy Aging -Flexibility
Th
392
Healthy Aging- Slow Movement
Th
170
Sewing and Design
Th/F
522
Watercolor
Th
325
Drawing
Th
288
Handcrafted Needlework
Th
276
Home Gardening
W
192
Total
4,710
Diamond Bar City Hall Classes (Willow Room)
Basic Computing Level 1 M
102
Digital Photo Beginner T
78
Digital Photo Begirmer T
72
Basic Computing Level 2 M
90
Total
342
Seminars and Workshops
Maximizing your Dr. Visit
1
Wills and Trusts
14
Persevering Memory
11
Medical and Long Term Care
11
The Facts about Annuities
12
Social Security Secrets
33
New Health Literacy for Seniors
6
New Battle of the bulge
8
Good Sleep
11
A Day in the Life at the ER
4
Talk with the Attorney
15
AARP Driver Awareness
24
Taxes
131
Total
281
Activities
Cards/Mahjong
W 419
Bingo
T 1,980
Bingo
F 2,100
Senior Softball
Th 108
Total
4,607
Special Events
Valentine Dance 201
Sock Hop 117
Total 318
Total Participants 21,896
January -March 2016
APRIL PARKS REPORT
TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS &
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE
SUPERINTENDENT
SUBJECT: APRIL PARKS REPORT
DATE: 4/20/16
MEETING DATE: 4/28/16
During the previous month, the Community Services Maintenance Staff has been
working on various tasks throughout the City. The following is a brief recap of
routine maintenance items completed.
Diamond Bar Center
• A drinking fountain water line passing through the ceiling was found to be
leaking. A new manifold was assembled and installed to repair the line.
• The fire communication system was tested and failed. An alarm company
technician repaired the non-communicating module.
• Upper commercial oven repaired.
• Installed two (2) new interior LED can lights.
• Re-lamped twenty-one (21) 2'x2' light fixtures. Re-lamped forty-six (46)
additional fixtures.
• Replaced five (5) lighting ballasts.
• Serviced water feature weekly (contractor).
• Performed monthly emergency generator test. Passed.
• Repaired one interior electrical outlet.
• Repaired one (1) set of kitchen cabinet doors.
• Performed routine boiler maintenance (3x/yr. - Stanley Lewis Co.).
Grandview Trail
• Cut and burned ends of rope handrail to prevent unravelling.
• Received report of vandalized rope handrail at trailhead. Investigating
possibility of replacing rope with chain.
Heritage Park
• Re-lamped three (3) exterior building lights.
• Performed various plumbing repairs in the exterior men's and women's
restrooms.
Lorbeer Middle School
• Checked function of restroom building locks due to concern. Locks
checked okay.
Maple Hill Park
• Cleared sand from drinking fountain drain.
• Reset time clocks after power interruption.
Pantera Park
• Assisted with the setup and operation of the Easter Egg Hunt.
• Installed new top cap (tape) on tennis net.
• Repaired park rules sign.
• Installed 'key" for entry doors to allow staff to "dog" down the door push
bars.
• Cleared drain in men's restroom urinal.
Paul C. Grow Park
• Replaced three (3) bleacher end caps.
Cleared drinking fountain drain at play equipment.
Peterson Park
Used muriatic acid to remove buildup of uratic salts in men's room urinal
drains (2x).
• Painted north facing exterior restroom walls.
• Replaced graffiti damaged toilet seat in men's restroom.
• Re-lamped store room light fixture.
• Repaired drinking fountain at field #1, 311 base side.
• Replaced GFCI and two (2) plug covers at batting cages.
Ronald Reagan Park
• Installed new chain on one (1) swing set.
• Installed one (1) new tennis net.
• Installed new top cap (tape) on tennis court #2.
• Repaired hand dryer in men's restroom.
• Cleared drain in men's restroom urinal.
• Sanded and painted basketball backboard. Installed new basketball goal
and net.
• Removed three (3) large fallen tree branches.
Sycamore Canyon Park
• Repaired two (2) drinking fountains at the softball field
• Checked and tightened bolts and fasteners on play equipment.
Washington Park
• Cleared sand from drinking fountain drain.
City Hall/Library
• Repaired electric door on south exit.
• Performed monthly emergency generator test. Passed.
• Re-lamped seventeen (17) interior light fixtures in City Hall spaces and six
(6) light fixtures in the Library spaces.
• Replaced three (3) lighting ballasts in City Hall spaces.
• Installed three (3) new LED can lights in City Hall spaces.
• Project job walk for IT server room HVAC project.
• Performed monthly carpet cleaning in City Hall spaces.
Citywide
• Installed new LED up -lights on entry monument at Grand and Longview.
• Set clocks and timers for Daylight Saving Time.
• Repaired walkway lights along south Brea Canyon Road.
• Emptied two (2) over flowing bus shelter trash cans along Golden Springs.
• Raised and lowered flags to/from half-staff as requested (Brussels).
• Assisted with the setup and operation of the Senior Food Drive.
• Inspected and filled doggy bag dispensers at all parks and trail heads.
• Washed, fueled and serviced as needed all City pool vehicles.
• Inspected fire extinguishers and first aid kits at all City Facilities.
• Delivered Commission packets.
• Taillights on City F-350 were repaired. Taillights on City F-450 were
replaced with LED fixtures.
• Recreation van roof was repaired. Roof had rust perforations.
Park Walkthrough Schedule
The Parks and Maintenance Superintendent will be performing park
walkthroughs monthly commencing on the Monday two weeks prior to the Parks
and Recreation Commission meeting. Walkthroughs will have mid-morning start
times. Start times and dates will be flexible to accommodate any Commissioners
who would like to attend. Inspection locations may change as issues or new
projects arise that may be of interest to the Commission. Please review the
schedule below and feel free to contact me with any questions or concerns. The
schedule will be as follows:
January (Com. Lew Herndon)
Paul C. Grow/Lorbeer Middle School
February
Summitridge Park
March
Sycamore Canyon Park
April (Chairman Grundy)
Heritage Park
May
Maple Hill Park
June
District 39 Mini -Parks
July
Ronald Reagan/Starshine
August
Grandview Trail/Summitridge Trails
September
Pantera Park
October
Washington Street Park
November
Peterson Park
December (Com. Hsieh 4.20.16)
Sycamore Canyon Creek/Trails
City of Diamond Bar
Heritage Park- Park Walkthrough
Chairman Grundy and P&M Supt. Jordan
4.18.16
1. Retain soil erosion adjacent to lighting control bunker. DB
2. Replace broken backstop boards at softball field. DB
3. Fill hole in center field. BV
4. Clear drinking fountain drain at Bronco Lane park entrance. DB
5. Pressure wash play equipment. DB
6. Pressure wash east basketball backstop. DB
7. Repair tree root displacements on west side of basketball court. DB
8. Fill hole in turf behind east basketball court goal. BV
9. Check faucet valve in exterior women's restroom. Sticks on. DB
10.Adjust water pressure at interior drinking fountain. DB
11. Repair leaking sloan valve in interior women's restroom. DB
City of Diamond Bar
Sycamore Canyon Trail and Creek — Park Walkthrough
Commissioner Hsieh and P&M Supt. Jordan
4.20.16
1. Clean v -ditch adjacent to maintenance storage yard. BV
2. Replace trail map at trailhead kiosk. DB
3. Remove soil from water bars and drains along trail. BV
4. Repair washouts along trail. DB/BV
5. Re -set footings along lodge pole fence as needed due to slope creep. DB
6. Repair/replace damaged and missing top cap on keystone retaining wall.
7. Add DG to stair treads and landings up to Mesa Trail. DB/BV
8. Treat gophers along Mesa Trail and DB. BI. trailhead. BV
9. Remove young dead oak along Mesa Trail. BV
10. Remove broken oak limb at Mesa Trail. BV
11, Add woodchips to exercise stations along Mesa Trail. DB/BV
12. Remove rope swing from sycamore tree along creek. BV
13, Add DG at bases of park benches along Mesa Trail. DB/BV
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Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director
Date: April 21, 2016 Meeting Date: April 28, 2016
Re: CIP Projects Up -date
Steep Canyon Trail Connector & Pantera Park Trail — Plans have been approved and are scheduled to go
out to bid next week. The Steep Canyon Connector will result in a trail from the top of the stairs at Steep
Canyon that connects to the Canyon Loop Trail. The Pantera Park Trail will result in a trail going up the steep
slope above the dog park at Pantera Park. It will also include a set of concrete stairs leading down the slope
from Pantera Drive. These trails should be constructed by fall, 2016.
Diamond Canyon Park — Construction of this park continues. It should be completed and open for public use
by the end of summer.
Design of Heritage Park Improvements — The consultant team has developed a concept plan for a new
outdoor restroom building with added storage space. Staff is now reviewing the concept plan to determine if it
will be incorporated into the renovation plan for the park.
Design of Longview Park South & Star Dust Park Improvements — City staff has requested that the
consultant, Architerra Design Group, conduct value engineering to the plans to save on the construction costs.
Architerra is now working on the second round of those plan revisions. Also, City staff has been notified by LA
County the Diamond Bar has been awarded $300,000 for improvements at Star Dust Park. The project at
Longview South will continue utilizing the funds approved in the 2015/16 FY budget.
New Rubber Surfacing and Play Equipment at Peterson Park — Staff released an RFP to obtain a design
team to complete construction documents to replace the play equipment and rubber surfacing at Peterson
Park. Staff plans to recommend the award of contract to Architerra Design Group at the May 3 City Council
meeting. The time line to complete the design and construction of this project is September 2016.
Installation of Swings at Longview Park North — The team from ICG, Inc has completed the survey work and
has completed the concept plan for this project. A two -bay swing set for 2 to 12 year-old children and the
expansion of the accessible play area are a part of this project at Longview Park North. Also, the ADA
accessible walkway from Longview Drive to the tot lot has been re -designed. The rubber surfacing under the
existing play equipment has already been replaced.
Larkstone Park Design & Construction — Lennar Homes has completed the first round of plan check and are
now up -dating the park plans. Grading of the development site is under way. Staff believes that once the park
plans have been approved by the City, Lennar will move quickly to construct the park. The design for Larkstone
Park includes swings.
Trail Information Panels at Each Trail Head — City Council is scheduled to award a design contract to
Architerra Design Group at the May 3 meeting to complete the trail information panels. Nine (9) panels are
scheduled to be installed, one at each trail head in Diamond Bar.
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PARKS AND RECREATION COMMISSION
REQUESTS FOR INFORMATION / ACTION - 2016
UPDATED -April 28, 2016
Meeting Date Request
Requested By/ Respondent/
Commissioner's Name Status
02.27.14
1) Commission would like to review Heritage
GRUNDY
Bob Rose
Park "special needs" input before the
conceptual plans have been finalized to
verify "special needs" listed in the plan -
No further up date at this time.
04.24.14
1) Concern was raised by residents about the
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Bob Rose
need for additional stairs at the dog park -
Update — the stairs are a part of the Pantera
Park Trail. Construction is planned to be
completed by the end of 2016.
2) Request for trail descriptions to be placed
HSIEH
Bob Rose
at the base of each trail -
Update — this project is included in the adopted
2015/2016 CIP budget. Estimated cost:
$20,000.
Update — the information panels are now being
designed.
01.26.15
1) Recommendation to re -do drainage at
HERNDON
Anthony
Stardust Mini -Park -
Jordan
Update — included in the new park design and
the project is included in the adopted 2015/16
CIP budget.
2) Inquiry about installation of ball field lights
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Bob Rose
at Sycamore Canyon Park at the same time
new cell tower is installed -
Update — ball field lights at Sycamore Canyon
Park are not a priority for staff at this time.
Lighting solutions at other locations are being
considered. This item has not gone to the
Planning Commission yet.
04.23.15
1) For future consideration — a sidewalk
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Bob Rose
installation project at the Diamond Bar
Center from the Summitridge Drive entrance
to the top -
Update — staff is considering a revision to the
design of the gate to accomplish this access
issue.
03.24.16
1) Request for updates to the Larkstone
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Bob Rose
Design Construction Project -