HomeMy WebLinkAbout041916 - Agenda - Regular MeetingCity Council Agenda
Tuesday, April 19, 2016
6:30p.m. - Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Nancy A. Lyons Jimmy Lin
Mayor - Mayor Pro Tem
Carol Herrera Ruth M. Low Steve Tye
Council Member Council Member Council Member
City Manager James DeStefano • City Attorney David DeBerry • City Clerk Tommye Cribbins
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
April 19, 2016
CALL TO ORDER:
PLEDGE OF ALLEGIANCE
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA:
Next Resolution No. 2016-11
Next Ordinance No. 05(2016)
6:30 p.m.
Mayor
Pastor Paul Knopf
Northminster Presbyterian Church
Council Members Herrera, Low, Tye,
Mayor Pro Tem Lin, Mayor Lyons
Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Proclaiming April, 2016 as DMV Donate Life Month.
NEW BUSINESS OF THE MONTH:
1.2 Presentation of Certificate Plaque to Encore Teppan, 23525 Palomino
Drive, as New Business of the Month, April, 2016.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business
hours.
APRIL 19, 2016 PAGE 2
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Earth Day — April 23, 2016 — 9:00 a.m. to 1:00 p.m., AQMD Parking Lot,
21865 Copley Drive.
5.2 Planning Commission Meeting — April 26, 2016 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.3 Parks and Recreation Commission Meeting — April 28, 2016 — 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive.
5.4 Arbor Day — April 29, 2016 — 9:30 a.m., Pantera Elementary School, 801
Pantera Drive.
5.5 City Council Meeting — May 3, 2016 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR:
6.1 Waive reading in full of all ordinances and resolutions and adopt the
Consent Calendar.
6.2 City Council Minutes — Regular Meeting of April 5, 2016.
Recommended Action: Approve as submitted.
Requested by: City Clerk
6.3 Ratification of Check Register — Dated March 31, 2016 through April 13,
2016 totaling $1,176,416.83.
Recommended Action: Ratify
Requested by: Finance Department
APRIL 19, 2016 PAGE 3
6.4 Adopt Resolution No. 2016 -XX: Adopting a Restated 401 Money
Purchase Plan Adoption Agreement.
Recommended Action: Adopt.
Requested by: City Manager
6.5 Authorize City Manager to Purchase Hewlett Packard Servers from
CDWG, in the Amount of $74,851.80, Including Sales Tax and
Shipping.
Recommended Action: Authorize.
Requested by: IS Department
6.6 Award of Maintenance Services Contract with DFS Flooring for the
Term of April 19, 2016 through June 30, 2019 to Provide Floor
Maintenance Services at City Hall/Library, the Diamond Bar Center,
Heritage Park Community Center and Pantera Park Activity Room in
the Amount Not -to -Exceed $25,000 Each Fiscal Year.
Recommended Action: Award.
Requested by: Community Services Department
6.7 Award of Contract to Control Air Conditioning Corporation for the
City Hall Server Room HVAC Replacement Project in the Amount
Not -to -Exceed $66,840; Plus a 20% Contingency of $13,160 for
Unexpected Conditions, for a Total Authorization of $80,000 for
Fiscal Year 2015/16.
Recommended Action: Award.
Requested by: Community Services Department
7. PUBLIC HEARINGS: None.
8. COUNCIL CONSIDERATION: None.
9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda No. 6.1
• .� a t • s • r •i
There is no report for this agenda item.
Agenda No. 6.2
MINUTES OF THE CITY COUNCIL
REGULAR EETING OF THE CITY OF DIAMOND BAR
APRIL 5, 2016 @MIPY
CALL TO ORDER: Mayor Lyons called the Regular City Council meeting
to order at 6:31 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Miss Diamond Bar, Ashley Chan, led the Pledge of
Allegiance.
INVOCATION: Ab Kastl, Diamond Canyon Christian Church provided
the invocation.
ROLL CALL: Council Members Herrera, Low, Tye, Mayor Pro Tem
Lin and Mayor Lyons.
Staff Present: James DeStefano, City Manager; Ryan McLean,
Deputy City Manager; David DeBerry, City Attorney; Ken Desforges, IS Director; David
Liu, Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell,
Finance Director; Greg Gubman, Community Development Director; Amy Haug, Human
Resources Manager; Kimberly Young, Senior Civil Engineer Anthony Santos, Senior
Management Analyst; Cecilia Arellano, Public Information Coordinator; and Tommye
Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 C/Low and City Council Members presented a Certificate of Recognition to
William Wiggins on taking first place in the 2015 Seal Beach 3 -Mile Ocean
Swim Competition for ages 65-69.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CM/DeStefano stated that in May staff will come before the City Council with a
recommendation to hire a consulting firm to lead the City through a likely three-
year project to update the City's 1995 General Plan which was adopted with over
325 Goals, Objectives, Policies and overall Vision Statement, much of which has
been accomplished. It is time to examine the document for potential changes.
Council has looked at the Housing Element about every five to seven years as
required by state law; however, the rest of the document has undergone
patchwork modifications over the years. This will be a project that will take time
and resources for which the Council has set aside a substantial amount. There
will be active involvement from all segments of the community to discuss what
the future of Diamond Bar may look like.
During a recent City Council meeting CM/DeStefano referenced a couple of
businesses that had opened in the City including Smart & Final Extra. Smart &
Final opened a variety of different stores this past March 15th and16th and there-
APRIL 5, 2016 PAGE 2 CITY COUNCIL
fore had to cancel the ribbon -cutting planned for Diamond Bar which has been
rescheduled for 12 noon on April 12. The public is invited to participate.
On Golden Springs Drive a condominium project was approved several years
ago for nine dwelling units at the former Diamond Jim's Dairy. As they began
grading, contaminants were found in the soil from the former Chevron gas station
from its operation many decades earlier. Mediation has been taking place over
several years and is still underway. The project has life from its approval in
200712008. Mediation must be completed before habitation can be allowed on
the site.
The former Kmart property was referenced during the Mayor's State of the City
address and staff is anticipating a project submittal by the developer at any time.
The project is slated to include a grocery store, soft goods, restaurants, etc. on
what is a very small piece of property. This project will be presented to the
Planning Commission and possibly the City Council depending on what
entitlements are needed for what will be the first phase of a multi -phased effort to
redevelop the property.
Starbucks at Grand and Diamond Bar Boulevard has relocated in front of the
Target Store. Jimmy Johns is well underway as well as T -Mobile behind them
having commenced construction. Both of these stores should be opening within
the next few weeks or so. Starbucks is open at the new drive-thru. Waba Grill
has leased the former Starbucks location and will soon pull permits to commence
operation.
Staff has received inquiries regarding the former Coco's and Bob's Big Boy
restaurants. The Coco's location is under construction and will open as the Blue
Crab Grill in the next few months. The former Bob's Big Boy location has been
leased to a Vietnamese Noodle House and the location will undergo extensive
renovation prior to opening later this year.
The vacant land across the street from South Point Middle School is under
construction for a 99 -home single family residential project that was approved by
the City several years ago that had been stalled during the recession years. A
community benefit of the project will be a new three -acre park on Larkstone in
front of the school.
The very successful Willow Heights project at Diamond Bar Boulevard and Brea
Canyon Road is coming to a close and within the next few months the final
homes at that project will be available for occupancy and Diamond Canyon Park
will be available for community use about August 2016. Due to the success and
rapid sale of its properties in that project, Lennar purchased the development
across from South Point Middle School and is moving forward with construction
of that project and park.
APRIL 5, 2016 PAGE 3 CITY COUNCIL
2. PUBLIC COMMENTS:
The 2016 Miss Diamond Bar Court comprised of Ashley Chen, Miss Diamond
Bar and Princesses Bree Ward, Lauren Ritchie, Shannon Clewley and Tayla
Beasley, presented the City Council with a Certificate of Appreciation for its
support of the Miss Diamond Bar Scholarship Pageant and stated that they are
looking forward to participating in the City's Birthday Party.
Rick Rogers, Friends of the Library, announced that the 23rd Annual Wine Soiree
and Benefit Auction would be held on Sunday, April 24 from 4 to 7 p.m. at the
Diamond Bar Center. He encouraged residents and the City Council to
participate. Tickets are $60 in advance and $65 at the door. Food, beer and
wines will be served, items will be raffled and entertainment will be provided.
Tickets can be purchased at Midas Auto Service Experts in north Diamond Bar,
the Friends Book Store on 23447 Golden Springs Drive across the street from
Lorbeer Middle School, US Bank at the intersection of Grand Avenue and
Diamond Bar Boulevard and at the Diamond Bar Library or at
www.diamondbarlibraryfriends.org Proceeds from this event go to the library and
literacy in Diamond Bar.
Teri Muse, Diamond Bar representative for Waste Management, presented a
"Paint Care" reimbursement check for the quarter ending 3/20/2015 to the City in
the amount of $854. In 2015 Waste Management picked up 1,419 gallons of
latex paint and 244 gallons of oil-based paint. Other items gathered during the
"At Your Door" pickup programs include fluorescent bulbs and batteries and other
household waste items. The "At Your Door" program will be held at the Earth
Day Event where instruction kits, sign up appointment sheets and free mulch will
be provided. Residents can partake of this program by going to the Waste
Management website. Waste Management will also be at the City's Birthday
party helping kids make recycled art bird feeders.
Daniel Luevanos, One Legacy - Donate Life, cited the number of individuals
awaiting gifts as well as, statistics on surgeries performed. One Legacy has
partnered with the Red Cross and the DMV to encourage others to register on
the State's Donor's Registry list. On April 30 the Donate Life 14th Annual 5K/1 K
Walk/Run will be held at the Cal State University Fullerton Campus and the
Donate Life Transplant Games of America will be held in Cleveland, Ohio on
June 10 through the 15. He asked the City to provide a City Proclamation for the
April DMV Donate Life California Month.
Pui Ching Ho, Diamond Bar Library announced upcoming events and said she
hoped to see everyone at the Wine Soiree on April 26. On Saturday, April 9 at
2:00 p.m. the library will hold a Finance 101 Workshop for Teens ages 13-17;
Thursday, April 14 at 1:00 p.m. an a -book demonstration on how to download
electronic books from the library using Kindle and iPads will be held and
sponsored by the Diamond Bar Friends of the Library; and, on Tuesday, April 19
at 4:00 p.m. a Workplace Know -How Workshop for teens ages 13-17 will be held.
APRIL 5, 2016 PAGE 4 CITY COUNCIL
Please check the Library's website at www.colapublib.org for additional
programs.
Cynthia Smith, Bellows Court, continued her appeal of February 16 regarding
tree conservation improvements and wildland urban interface zones. She
provided copies of her speech to the Council.
3. RESPONSE TO PUBLIC COMMENTS:
CM/DeStefano stated that the last speaker's comments with respect to tree -
related issues is deserving of a conversation with City staff because several
areas she referenced the City complies with the State and County requirements
and City Codes. Diamond Bar does not have an arborist on staff but the City
uses a variety of opportunities through Landscape Architects that are engaged by
the City. Later this evening the City Council will consider approval of a contract
staff is recommending with West Coast Arborists which is a company the City
has used for many resource needs over many years. In addition, the speaker
would likely benefit from learning about what the City has planned for the future
which, as previously stated, includes looking at the City's Open Space
Conservation and Resource Management Elements which are part of the
upcoming General Plan revision.
M/Lyons asked who CM/DeStefano would recommend that the speaker contact.
CM/DeStefano responded that she could contact CSD/Rose and CDD/Gubman.
4. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — April 12, 2016 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive (canceled).
5.2 Traffic and Transportation Commission Meeting, April 14, 2016 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
5.3 City's 27th Annual Birthday Celebration — Saturday, April 16, 2016 — 11:00
a.m. to 5:00 p.m. (Rides open until 6:00 p.m.) Pantera Park, 738 Pantera
Drive.
5.4 City Council Meeting -- April 19, 2016 — 6:30 p.m., A@MD Government
Center Auditorium, 21865 Copley Drive.
APRIL 5, 2016 PAGE 5 CITY COUNCIL
6. CONSENT CALENDAR: C/Tye moved, MPT/Lin seconded, to approve the
Consent Calendar with the exception of Items 6.8 and 6.10 pulled by C/Tye for
separate consideration. Motion carried by the following Roll Call vote:
AYES:
COUNCIL MEMBERS:
Herrera, Low, Tye, MPT/Lin, M/Lyons
NOES:
COUNCIL MEMBERS:
None
ABSENT:
COUNCIL MEMBERS:
None
6.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS
AND ADOPT THE CONSENT CALENDAR.
6.2 APPROVED CITY COUNCIL MINUTES:
6.2.1 Study Session of March 22, 2016 — As presented.
6.2.2 Regular Meeting of March 22, 2016—As presented.
6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MINUTES — Regular Meeting of February 25, 2016.
6.4 RATIFIED CHECK REGISTER — Dated March 10, 2016 through March
30, 2016 totaling $1,935.544.31.
6.5 APPROVED TREASURER'S STATEMENT — Month of February 2016.
6.6 APPROVED FY 2016-17 CITY COUNCIL GOALS AND OBJECTIVES.
6.7 a) ADOPTED RESOLUTION NO. 2016-07: ORDERING THE CITY
ENGINEER TO PREPARE AND FILE A REPORT RELATED TO
MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY
LANDSCAPING ASSESSMENT DISTRICT NO. 38 AND ANY
ASSESSMENT THEREON FOR FY 2016-17.
b) ADOPTED RESOLUTION NO. 2016-08: ORDERING THE CITY
ENGINEER TO PREPARE AND FILE A REPORT RELATED TO
MAINTENANCE OF OPEN SPACE IN THE CITY LANDSCAPING
ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON
FOR FY 2016-17.
c) ADOPTED RESOLUTION NO. 2016-09: ORDERING THE CITY
ENGINEER TO PREPARE AND FILE A REPORT RELATED TO
MAINTENANCE OF OPEN SPACE IN THE CITY LANDSCAPING
ASSESSMENT DISTRICT NO. 41 AND ANY ASSESSMENT THEREON
FOR FY 2016-17.
6.9 APPROVED AMENDMENT NO. 5 TO THE CONTRACT WITH WEST
COAST ARBORISTS FOR CITYWIDE TREE MAINTENANCE AND
WATERING SERVICES FOR THE 2016-17 FISCAL YEAR IN THE
APRIL 5, 2016 PAGE 6 CITY COUNCIL
AMOUNT NOT -TO -EXCEED $233,675.
ITEMS WITHDRAWN FROM CONSENT CALENDAR:
6.8 AUTHORIZATION TO PURCHASE ONE (1) DECORATIVE TRAFFIC
SIGNAL POLE FROM SOUTH COAST LIGHTING & DESIGN IN THE
AMOUNT OF $7,764.07, FOR THE DIAMOND BAR BOULEVARD AND
BREA CANYON ROAD INTERSECTION ENHANCEMENT PROJECT.
C/Tye asked if three of eight poles was considered to be Lennar's fair -
share because he was under the impression that Lennar would replace all
of the poles to be consistent.
PWD/Liu responded that the fair -share relates to the decorative traffic
signal poles and Lennar's share is only three of the eight poles. However,
there are other types of improvements for which Lennar is responsible
including crosswalks, frontage improvements along Diamond Bar
Boulevard and Brea Canyon Road. With respect to traffic signals, the City
coordinated these items with the Lennar design team and their contractor
to make sure they would install the three poles at the project site corner
needed to complete the off-site improvements. Concurrently, the City
finished the design for the signal improvements in a coordinated manner
and staff is preparing to order the remaining five poles which are the
responsibility of the City toward the overall improvements.
6.10 APPROVED PROFESSIONAL CONSULTING SERVICES CONTRACT
FOR DESIGN OF TWO ENTRY MONUMENT SIGNS AT DIAMOND BAR
BOULEVARD/TEMPLE AVENUE AND GOLDEN SPRINGS
DRIVE/CALBOURNE DRIVE TO INTEGRATED CONSULTING GROUP
(ICG) IN THE AMOUNT OF $46,100 AND AUTHORIZE A
CONTINGENCY AMOUNT OF $5,000 FOR CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION
AMOUNT OF $51,100.
C/Tye thought the monument sign in place at the entry from Chino Hills
was designed to be duplicated in other areas of the City including these
two sites.
CM/DeStefano responded that this consultant is being asked to design the
entry signs at different locations and the engineers need to investigate
each location and design the features into the monuments to meet the
requirements of different locations, different street sections, different angle
approaches, slightly different sizes, different lighting, different
infrastructure to support the monument, etc. as the palate seen on Grand
Avenue remains the same.
APRIL 5, 2016 PAGE 7 CITY COUNCIL
C/Low asked if the consulting service was the same contractor that
designed the previous monument signs and why the original contractor
was not retained.
PWD/Liu explained that the previous contractor's work was more than
satisfactory. However, as is the protocol of the City, when new or
additional services are requested the City wants to make sure that the
best consultant is employed for the specific job and provide an opportunity
for other firms to participate and provide additional feedback to staff. For
example, throughout the Grand Avenue Beautification Project, staff
learned a great deal and there are lot of details that were learned during
the construction phase. So for this current effort through the RFP
process, staff was able to work with all three firms who ultimately provided
proposals and it was noted that a couple of the firms along with David
Evans did not provide quite the comprehensive and complete scope of
work staff expected for the detail work involved with the monument signs.
This has to go through a Public Works bidding process and staff wants to
make certain that when a contractor is ready to move forward with the
project it is complete, effective and on target with the budget.
C/Low said that while David Evans came in with a bid that was $20,000
under the bid by the group under consideration, does that $20,000 make
the difference in work that would not have been provided.
PWD/Liu said there were a couple of items that were missed in terms of
the comprehensive scope -of -work and design work contemplated by staff.
C/Low asked if this was part of the beautification effort that was done on
Grand Avenue or a separate beautification project.
PWD/Liu said it was very much in line with the recently completed project
as well as, the streetscape guidelines that are in final draft form which will
provide a uniform standard throughout the City in terms of additional and
new improvements such as the new monument sign which will be very
similar to the sign at Longview Drive. Even more important is that this
sign must be project -specific to provide underground utilities to space
limitations.
CM/DeStefano stated that a couple of years ago the concept of a Grand
Avenue Beautification Project was brought to the then City Council and in
order to update the new City Council Members he provided historical
background and stated that once the overall palate was approved the
Council discussed the prospect of moving the design theme to other
intersections and entry points throughout the City. Because the Willow
Heights project was underway the final approvals for Lennar included
these design elements at Brea Canyon Road and Diamond Bar
Boulevard. The anticipation is that these design elements will occur at
APRIL 5, 2016 PAGE 8 CITY COUNCIL
other major intersections when either the City can afford to install them or
as development comes forward to include the design elements. For
example, as the Kmart redevelopment project comes forward the City
Council is likely to see the developer being responsible for their portion of
similar improvements between Golden Springs Drive and the SR60 with
the City coming forward with its portion of the design project to complete
the entire effort to get the design elements built.
M/Lyons offered that the two intersections that have been completed on
Grand Avenue look very similar/almost identical and there is likely a
difference between the two intersections that might not be visible to the
naked eye and she believed the new monuments would look very similar if
not identical to the eye.
C/Tye moved, C/Low seconded, to approve Items 6.8 and 6.10 as
presented. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Herrera, Low, Tye, MPT/Lin,
M/Lyons
None
None
7.1 ADOPT RESOLUTION NO. 2016-10: CONFIRMING A COST REPORT
FOR NUISANCE ABATEMENT COSTS CONCERNING 1162 CHISHOLM
TRAIL DRIVE, DIAMOND BAR, CA (APN: 8717-018-020) AND
ESTABLISH A SPECIAL ASSESSMENT AND LIEN THEREOF.
CDD/Gubman reported that the Municipal Code authorizes him to declare
certain properties to be public nuisances and when a Declaration of a
Public Nuisance is made, the City is able to bypass the administrative
citation and criminal prosecution process, obtain an Abatement Warrant
and eliminate the nuisance. This is not the appropriate course of action
for all property maintenance violations. In the event a property owner
ignores ample opportunities given him to comply, the abatement process
is the tool the City uses when criminal prosecution is deemed too heavy
handed or fiscally imprudent.
Prior to tonight's item, the Council last approved the filing of a Special
Assessment on November 17, 2015 in the amount of $7,310 for an
abatement performed at 783 Bowcreek. The property at 1162 Chisholm
Trail Drive in the Stone Gate neighborhood located off of Grand Avenue at
Cahill is an example where a Public Nuisance Declaration and Abatement
was deemed necessary. City documentation of property maintenance
violations at the subject property began on March 20, 2014. Although the
property owner, through his adult son, was initially responsive to the City's
APRIL 5, 2016 PAGE 9 CITY COUNCIL
request for compliance, he never adhered to a regular maintenance
schedule and overtime became less responsive. This ultimately led to the
issuance of citations and a prior notice and order to abate the public
nuisance.
On October 13, 2015 a 10 -day Notice and Order to Abate Nuisance
Conditions was sent to the property owner and was posted on the
property. Failure to comply with the notice and order led to the issuance
of an Abatement Warrant on them November 13, 2015. And 48 hours
later a landscape contractor was brought in to perform an extensive
cleanup of the front and rear yards as well as, the rear slope as shown in
a series of slides shown to the City Council. Once a nuisance is abated
the City is authorized to seek fair compensation for the expenses incurred
in performing the abatement. An effective method for cost -recovery is to
impose a special assessment on the property that becomes due when the
property tax bill is owed to the county assessor. The total assessment is
$8,291.92 and the Resolution recommended for adoption provides an
itemized accounting of staff hours that were expended during the
abatement effort.
The purpose of tonight's presentation is to provide the City Council an
accounting of the costs to the City including attorneys' fees, allow the
owners to be heard if they are present, and then for the City Council to
render a decision on whether or not to impose the assessment and, if so,
to set the amount to be assessed.
On March 17, 2016 staff sent the property owner notice of tonight's
hearing via Certified and First Class Mail as well as, through the physical
posting of the notice on the subject property. On March 24, 2016 City staff
also sent the Notice of Public Hearing to the property owner's son, Saikat
Sen, via the email address through which staff had previously been
communicating with him. All attempts to contact persons affiliated with the
property were met without response.
Today the property is again overgrown with weeds and it will be necessary
to perform a follow up abatement this month. Photos of the property
shown to the Council were taken last Friday, April 1.
C/Herrera said the photos show a vehicle parked in the driveway and
asked if the house was occupied.
CDD/Gubman responded that the house is not occupied
C/Herrera asked if staff knows where the owner went.
CDD/Gubman responded that staff knows that the owner moved back to
India and the explanation given to staff was due to an illness he had
APRIL 5, 2016 PAGE 10 CITY COUNCIL
elected to move back to his home country to be treated and otherwise
deal with the illness. Staff has been working with the owner's son as the
contact person regarding the property.
C/Herrera asked if staff knows where the son lives.
CDD/Gubman responded that the son also went to India and much of the
communication between the City and the son was via email and through
him delegating tasks to maintain the property after notice had been given
to contacts he provided in this country.
C/Low asked if the property taxes were current and whether there was any
type of foreclosure action pending on the property.
CDD/Gubman said he was not aware of any foreclosure proceedings or
delinquent property taxes. Staff periodically checks the status with the
assessor's office and learned that the property taxes have been paid.
C/Low asked if there was contact or effort to contact the City by the owner
after the abatement work was performed.
CDD/Gubman reiterated that last September was the actual last response
in an effort to reach out to any individual affiliated with the property.
MPT/Lin asked if the City would continue to perform abatement every
three months if the property owner failed to return and wanted to know
how the City would recoup its money over the long haul.
CDD/Gubman responded that staff would continue to come before the City
Council to request that a lien be placed on the property. If the property tax
becomes delinquent via lack of payment or failure to make payments to
cover the accumulated liens the county could seize of the property and
dispose of it.
M/Lyons asked if it was correct that if the property is sold or refinanced the
City would get its money back.
CDD/Gubman reiterated that in fact, liens are due at the time the property
tax bill is due and payable.
M/Lyons asked if the City was reimbursed the last time the property taxes
were paid because this had happened previously.
CDD/Gubman again stated that staff issued an Order to Abate March
2015 and within the 10 -day period where staff was preparing to obtain a
warrant and proceed with the abatement the property owner, at the
eleventh hour, had someone clean up the property so this was the first
APRIL 5, 2016 PAGE 11 CITY COUNCIL
abatement that the City performed.
M/Lyons opened the Public Hearing.
With no one present who wished to speak on this matter, M/Lyons closed
the Public Hearing.
MPT/Lin asked if the City could force sale of the property to pay its share
of the abatement.
CDD/Gubman responded that in consulting with the City Prosecutor
regarding possible remedies that is not one of the options. Criminal
prosecution might in other circumstances be an option the City could take;
however, extradition for this type of matter is not likely to warrant such an
effort so the City will continue to do the abatements as necessary as the
only feasible option offered to the City. Staff's hope is that since the
property is not being occupied or rented that the owner would simply take
advantage of the equity and sell the property before it becomes
overburdened with tax liens.
C/Low moved, C/Tye seconded, to Adopt Resolution No. 2016-10:
Confirming a Cost Report for Nuisance Abatement Costs concerning 1162
Chisholm Trail Drive, Diamond Bar, Ca (APN: 8717-018-020) and
Establish a Special Assessment and Lien Thereof. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
COUNCIL CONSIDERATION: None.
Herrera, Low, Tye, MPT/Lin,
M/Lyons
None
None
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Herrera congratulated William Wiggins on his accomplishment. She is
impressed with his athletic abilities. As a Diamond Bar resident, the City is very
proud of his achievements. She thanked Miss Diamond Bar and her Court for
being present this evening and was very impressed that they remained in the
auditorium for the entire meeting tonight. She looked forward to seeing them at
future events and the City Birthday Party and thanked them for their service.
C/Low thanked staff for their diligence and hard work in bringing new businesses
to Diamond Bar. She is very excited about Smart & Final where she was
delighted to shop last week. Today she visited the Starbucks drive-thru which is
APRIL 5, 2016 PAGE 12 CITY COUNCIL
a great concept. Saturday she attended the Global Federation of Chinese
Businesswomen and two of the six honorees are Diamond Bar residents. One is
Miss Ching Liu, President and CEO of SolarMax Technology, Inc., a company
with headquarters located in Diamond Bar whose efforts is to harness
sustainable energy; and, another recipient is Miss Heidi Kwok, President of Heidi
Kwok, CPA She also encouraged residents to join with the Friends of the
Library for the April 24 Wine Soiree with all proceeds going to a good cause.
C/Tye reported that last Saturday he and MPT/Lin presented Certificates to five
recipients at the southern California chapter of Chinese Institute of Engineers.
Scarlett Kwong and Tony Torng are very involved and it was Dr. Torng who
started the southern California chapter four years ago. He was most excited to
see Jody Liu receive a Certificate for one of her projects.
MPT/Lin said that at last Saturday's event the winning entry was a presentation
about whether or not there is water on Jupiter and according to the presenter the
answer will be known in July because Juno will enter the atmosphere of Jupiter
and report back its findings. He complimented M/Lyons on her State of the City
Address.
M/Lyons said she needed to purchase about 100 coffee cups with lids and in the
past she would have had to drive to Chino Hills to Costco to get a good price on
that volume. But she will no longer have to do that because she can get that
good price at Diamond Bar's own Smart & Final and the sales tax will stay in
Diamond Bar! She thanked staff for their help with the great State of the City
event. Many worked to make this event possible which she truly appreciated.
There was a great turnout, the food was fabulous, the video was a lot of laughs
and it was a lot of fun and a lot of good information came out about traffic,
economic development and other priorities of the City. From the bottom of her
heart she thanked everyone involved.
ADJOURNMENT: With no further business to conduct, M/Lyons adjourned the
Regular City Council Meeting at 7:45 pm.
Tommye Cribbins, CITY CLERK
The foregoing minutes are hereby approved this day of 2016.
Nancy Lyons, MAYOR
Agenda # 6.3
Meeting Date: April 19, 2016
CITY COUNCIL A� AGENDA REPORT
�
9S9
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City a e
TITLE: Ratification of Check Register da ed March 31, 2016 through April 13,
2016 totaling $ 1,176,416.83
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $ 1,176,416.83 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly basis
with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated March 31, 2016 through April 13,
2016 for $ 1,176,416.83 is being presented for ratification. All payments have been made
in compliance with the City's purchasing policies and procedures. Payments have been
reviewed and approved by the appropriate departmental staff and the attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
PREPARED BY:
Luisa Allen
Accounting Technician
REVIEWED BY:
L
Finance Director
Attachments: Affidavit and Check Register — 03/31/16 through 04/13/16.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated March 31, 2016 through April 13, 2016 has been audited and is
certified as accurate. Payments have been allowed from the following funds in these
amounts:
Description
General Fund
Prop A - Transit Fund
Prop C - Transit Tax Fund
Intergrated Waste Management Fund
Community Dev Block Grant Fund
LLAD 38 Fund
LLAD 39 Fund
LLAD 41 Fund
Capital Imp Projects Fund
Vehicle Maint/Repl Fund
Signed:
Dianna Honeywell
Finance Director
Amount
$503,136.57
$100,926.41
$25,343.58
$15,675.43
$600.00
$12,846.94
$12,888.33
$5,465.26
$498,416.85
$1,117.46
$1,176,416.83
SUNGARD PENTAMATION INC PAGE NUMBER: 1
DATE: 04/13/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 10:50:35 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160331 00:00:00.000' and '20160413 00:00:00.000'
ACCOUNTING PERIOD: 10/16
FUND
- 001 -
GENERAL FUND
CASH ACCT
CHECK NO
ISSUE DT VENDOR NAME
FUND/DIVISION
-----DESCRIPTION-----
SALES
TAX
AMOUNT
10100
115911
03/31/16 ADVANTEC ADVANTEC CONSULTING ENGI
001
PROF.SVCS-PR 15-2842
0.00
-309.60
10100
115911
03/31/16 ADVANTEC ADVANTEC CONSULTING ENGI
001
ADMIN FEE -PR 14-948
0.00
-136.80
10100
115911
03/31/16 ADVANTEC ADVANTEC CONSULTING ENGI
001
ADMIN FEE -PR 16-406
0.00
-121.50
10100
115911
03/31/16 ADVANTEC ADVANTEC CONSULTING ENGI
001
ADMIN FEE -PR 16-406
0.00
121.50
10100
115911
03/31/16 ADVANTEC ADVANTEC CONSULTING ENGI
001
ADMIN FEE -PR 14-948
0.00
136.80
10100
115911
03/31/16 ADVANTEC ADVANTEC CONSULTING ENGI
001
PROF -SVCS -PR 15-2842
0.00
309.60
10100
115911
03/31/16 ADVANTEC ADVANTEC CONSULTING ENGI
001
PROF.SVCS-PR 16-406
0.00
675.00
10100
115911
03/31/16 ADVANTEC ADVANTEC CONSULTING ENGI
001
PROF -SVCS -PR 14-948
0.00
760.00
10100
115911
03/31/16 ADVANCED ADVANTEC CONSULTING ENGI
001
PROF -SVCS -PR 15-2842
O.OD
1,720.00
10100
115911
03/31/16 ADVANTEC ADVANTEC CONSULTING ENGI
0015554
ENG SVCS-DEC/JAN
O.OD
183.34
TOTAL CHECK
0.00
3,338.34
10100
115912
D3/31/16 ALBERTSO ALBERTSONS LLC
0015350
SUPPLIES -RECREATION
0.00
36.96
1D100
115912
03/31/16 ALBERTSO ALBERTSONS LLC
0015350
SUPPLIES -RECREATION
0.00
33.54
10100
115912
03/31/16 ALBERTSO ALBERTSONS LLC
0015333
SUPPLIES -DBC
0.00
56.61
10100
115912
03/31/16 ALBERTSO ALBERTSONS LLC
0015350
SUPPLIES -RECREATION
0.00
60.00
10100
115912
03/31/16 ALBERTSO ALBERTSONS LLC
0015350
SUPPLIES -RECREATION
0.00
71.60
TOTAL CHECK
0.00
258.71
10100
115913
03/31/16 AAA ALL AMERICAN ASPHALT
250
RETENTIONS PAYABLE
0.00
-24,892.14
10100
115913
03/31/16 AAA ALL AMERICAN ASPHALT
2505510
GRAND AVE BEAUTIFICAT
O.OD
497,842.85
TOTAL CHECK
O.OD
472,950.71
10100
115914
03/31/16 DRIVERAL ALLIANI INSURANCE SERVIC
0015350
SPL EVENT INS -EGG HNT
0.0D
675.00
10100
115914
03/31/16 DRIVERAL ALLIANT INSURANCE SERVIC
0015350
SPL EVENT INS-C/BRTHD
0.00
1,99D.00
TOTAL CHECK
0.00
2,665.00
10100
115915
03/31/16 AMERICAS AMERICAN CAB LLC
1135553
DIAMOND RIDE SVCS -FEB
0.00
24,560.50
10100
115916
03/31/16 ARAKELIA MICHAEL R ARAKELIAN
001
REIMS -2124 DERRINGER
0.00
1,039.28
10100
115917
03/31/16 EVERGREE ROBYN A BECKWITH
0014093
PLANT SVCS -CITY HALL
0.00
325.00
10100
115917
03/31/16 EVERGREE ROBYN A BECKWITH
0014093
PLANT SVCS -LIBRARY
0.00
107.00
10100
115917
03/31/16 EVERGREE ROBYN A BECKWITH
0015340
PLANT MAINT-HERITAGE
0.00
135.00
10100
115917
03/31/16 EVERGREE ROBYN A BECKWITH
0015333
PLANT MA,INT-DBC
0.00
177.00
TOTAL CHECK
0.00
744.00
10100
115918
03/31/16 BENMEADO BEN MEADOWS
0015350
SUPPLIES -CITY B/DAY
0.00
33.82
10100
115919
03/31/16 CERTITRA CERTIFIED TRANSPORTATION
1125350
EXCURSION-TRANSPORTN
0.00
924.30
10100
115920
03/31/16 CHANGDAW DAWN CHANG
001
FACILITY REFUND-S/CYN
0.00
50.00
1D100
115921
03/31/16 CHIUKA KA CHIU
001
RECREATION REFUND
0.00
195.00
10100
115922
03/31/16 REINBERG CNC PRINTWERKS
0014090
PRINT SVCS -LABELS
0.00
215.82
10100
115922
03/31/16 REINBERG CNC PRINTWERKS
0014090
PRINT SVCS -BUS CARDS
0.00
7D.85
10100
115922
03/31/16 REINBERG CNC PRINTWERKS
0014090
PRINT SVCS -BUS CARDS
0.00
70.85
10100
115922
03/31/16 REINBERG DEC PRINTWERKS
OD14090
PRINT SVCS -BUS CARDS
0.00
76.30
TOTAL CHECK
0.00
433.82
10100
115923
03/31/16 COMMBANK COMMUNITY BANK
250
RETENTIONS PAYABLE
0.00
24,892.14
SUNGARD PENTAMATION INC PAGE NUMBER: 2
DATE: 04/13/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 10:50:35 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160331 00:00:00.000' and '20160413 00:00:00.000'
ACCOUNTING PERIOD: 10/16
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION- ---- SALES TAX AMOUNT
10100
115924
03/31/16
DAPEERRO
DAPEER ROSENBLIT & LITVA
0014020
LEGAL SVCS-DECORAH
0.00
230.07
10100
115924
03/31/16
DAPEERRO
DABBER ROSENBLIT & LITVA
0014020
LEGAL SVCS -FEB 16
0.00
5,408.02
TOTAL
CHECK
0.00
5,638.09
10100
11592.5
03/31/16
DELTACAR
DELTA CARE PMI
001
APR 16 -HMO DENTAL PRM
0.00
262.24
10100
115926
03/31/16
DELTADEN
DELTA DENTAL
001
APR 16 -DENTAL PREMIUM
0.00
4,538.10
10100
115927
03/31/16
DENNISCA
CAROL A DENNIS
0015210
PROF.SVCS-PLNG COMM
0.00
75.00
10100
115927
03/31/16
DENNISCA
CAROL A DENNIS
0014030
PROF.SVCS-SS/CC MTG
0.00
225.00
TOTAL
CHECK
0.00
300.00
10100
115928
03/31/16
DHMAINTE
DH MAINTENANCE
0015333
ADDL MAINT-DSC
0.00
500.00
10100
115929
03/31/16
DIANACHO
DIANA CHO & ASSOCIATES
2505310
CDBG SVCS -MINI PARKS
0.00
574.00
10100
115930
03/31/16
DMPR4LLC
DMPR 4 LLC
0014090
STORAGE RENTAL -APR 16
0.00
1,411.00
10100
115931
03/31/16
DUENASMI
MICHELLE DUENAS
001
RECREATION REFUND
0.00
129.00
10100
115932
03/31/16
EDUCATIO
EDUCATION TO GO
0015350
CONTRACT CLASS -WINTER
0.00
130.00
10100
115933
03/31/16
EXPRESSM
EXPRESS MAIL CORPORATE A
001
EXPRESS MAIL-PL15-427
0.00
41.32
10100
115933
03/31/16
EXPRESSM
EXPRESS MAIL CORPORATE A
0014090
EXPRESS MAIL -GENERAL
0.00
20.66
TOTAL
CHECK
0.00
61.98
10100
115934
03/31/16
EXTERIOR
EXTERIOR PRODUCTS INC
0015350
BANNERS INSTALL-B/DAY
0.00
2,111.58
10100
115935
03/31/16
FEDEX
FEDEX
0014090
EXPRESS MAIL -GENERAL
0.00
33.68
10100
115935
03/31/16
FEDEX
FEDEX
001
E/MAIL-PL 2014-579
0.00
67.36
TOTAL
CHECK
0.00
101.04
10100
115936
03/31/16
FEHRPEER
FEHR & PEERS
0015551
ENG SVCS -FEB 2016
0.00
1,562.36
10100
115937
03/31/16
FUNEXPRE
FUN EXPRESS LLC
0015350
SUPPLIES -CITY B/DAY
0.00
2,632.27
10100
115938
03/31/16
GRAFFITI
GRAFFITI CONTROL SYSTEMS
0015230
GRAFFITI REMOVAL SVCS
0.00
2,912.00
10100
115939
03/31/16
GRUNDYDA
DAVID J. GRUNDY
0015350
P & R CONN? -MAR
0.00
45.00
10100
115940
03/31/16
HANXUE
RUB HAN
001
FACILITY REFUND-REAGA
0.00
50.00
10100
115941
03/31/16
HERNGYSE
GYSELLE HERNANDEZ
001
FACILITY REFUND -DBC
0.00
400.00
10100
115942
03/31/16
HERNDONL
LEW HERNDON
0015350
P & R COMM -MAR
0.00
45.00
1.0100
115943
03/31/16
HINDERLI
HINDERLITER DE LLAMAS &
0014096
ECONOMIC DEV SVCS
0.00
4,800.00
10100
115944
03/31/16
HSIEHKIM
KIM HSIEH
0015350
P & R CONN? -MAR
0.00
45.00
10100
115945
03/31/16
IMPACTSI
IMPACT SIGNS
0014090
PROMO ITEMS -CC MTGS
0.00
485.05
SUNGARD PENTAMATION INC PAGE NUMBER: 3
DATE: 04/13/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 10:50:35 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transaCt.Ck_date between '20160331 00:00:00.000' and '20160413 00:00:00.000'
ACCOUNTING PERIOD: 10/16
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
FUND/DIVISION -----DESCRIPTION------ SALES TAX
1\_ u[*10jeo
10100
115946
03/31/16
IVDB INLAND VALLEY DAILY BULL
0014090
SUBSCRIPTION RENEWAL
0.00
456.98
10100
115947
03/31/16
ISAACJOE JOEY ISAAC
001
FACILITY REFUND-HERIT
0.00
160.00
10100
115948
03/31/16
JOEGONSA JOE A. GONSALVES & SON
I 0014030
LEGISLATIVE SVCS -MAR
0.00
3,000.00
10100
115948
03/31/16
JOEGONSA JOE A. GONSALVES & SON
I 0014030
LEGISLATIVE SVCS -APR
0.00
3,000.00
10100
115948
03/31/16
JOEGONSA JOE A. GONSALVES & SON
I 0014030
QUARTERLY FILING
0.00
45.00
TOTAL
CHECK
0.00
6,045.00
10100
115949
03/31/16
JOHNLHUN JOHN L HUNTER & ASSOC.
I 0015510
PROF.SVCS-MS4 STRMWTR
0.00
6,082.50
10100
115949
03/31/16
JOHNLHUN JOHN L HUNTER & ASSOC.
I 0015510
PROF.SVCS-MS4 STRMWTR
0.00
8,291.25
10100
115949
03/31/16
JOENLHUN JOHN L HUNTER & ASSOC.
I 001
ADMIN FEE -PR 15-2722
0.00
97.20
10100
115949
03/31/16
JOHNLHUN JOHN L HUNTER & ASSOC.
I 001
PROF -SVCS -PR 15-2722
0.00
540.00
10100
115949
03/31/16
JOHNLHUN JOHN L HUNTER & ASSOC.
I 001
PROF.SVCS-PR 15-2722
0.00
437.50
10100
115949
03/31/16
JOHNLHUN JOHN L HUNTER & ASSOC.
I 001
ADMIN FEE -PR 15-2722
0.00
78.75
10100
115949
03/31/16
JOHNLHUN JOHN L HUNTER & ASSOC.
I 001
ADMIN FEE -PR 15-2722
0.00
-97.20
10100
115949
03/31/16
JOHNLHUN JOHN L HUNTER & ASSOC.
I 001
ADMIN FEE -PR 15-2722
0.00
-78.75
TOTAL
CHECK
0.00
15,351.25
10100
115950
03/31/16
JOHNMARY MARY JOHNSON
001
RECREATION REFUND
0.00
1,005.00
10100
115951
03/31/16
KHAMBATY RASHIDA KHAMBATY
001
FACILITY REFUND -DBC
0.00
400.00
10100
115952
03/31/16
KWIKCOVE KWIK COVERS
0015350
SUPPLIES -CITY B/DAY
0.00
193.21
10100
115952
03/31/16
KWIKCOVE KWIK COVERS
0015350
SUPPLIES -CITY B/DAY
0.00
2,145.97
TOTAL
CHECK
0.00
2,339.18
10100
115953
03/31/16
LAMHIDYI HIUYIN LAM
001
FACILITY REFUND-M/HLL
0.00
20.00
10100
115954
03/31/16
LEWISENG LEWIS ENGRAVING INC.
0014090
NAME BADGES -COMM
0.00
84.08
10100
115954
03/31/16
LEWISENG LEWIS ENGRAVING INC.
0014090
CITY TILES-PLNG
0.00
58.86
TOTAL
CHECK
0.00
142.94
10100
115955
03/31/16
LIANGBEN BENNY LIANG
0015350
P & R COMM -MAR
0.00
45.00
10100
115956
03/31/16
LINKATHY KATHY LIN
001
RECREATION REFUND
0.00
160.00
10100
115957
03/31/16
LINGJULI JULIE LING
001
RECREATION REFUND
0.00
195.00
10100
115958
03/31/16
LACPUBWK LOS ANGELES COUNTY PUBLI
0015510
INDUSTRIAL WASTE SVCS
0.00
113.72
10100
115959
03/31/16
MAGDESIA CHARLES MAGDESIAN
001
REIMS -PL 2016-44
0.00
3,237.83
10100
115960
03/31/16
MANAGEDH MANAGED HEALTH NETWORK
001
APR 16 -EAP PREMIUMS
0.00
136.80
10100
115961
03/31/16
MARKSJAN JANAY MARKS
001
RECREATION REFUND
0.00
99.00
10100
115962
03/31/16
METROLIN METROLINK
1125553
CITY SUBSIDY -FEB 16
0.00
14,781.20
10100
115962
03/31/16
METROLIN METROLINK
1125553
METROLINK PASSES -FEB
0.00
59,124.80
TOTAL
CHECK
-
0.00
73,906.00
SUNGARD PENTAMATION INC
DATE: 04/13/2016 CITY OF DIAMOND BAR
TIME: 10:50:35 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160331 00:00:00.000' and '20160413 00:00:00.000'
ACCOUNTING PERIOD: 10/16
FUND -
001 -
GENERAL FUND
FACILITY REFUND -PANTE
0.00
CASH ACCT CHECK
NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
115963
03/31/16
MUSLIMAM
MUSLIM AMERICAN SOCIETY
001
10100
115964
03/31/16
NEOPOST
NEOPOST USA, INC
0014090
10100
115965
03/31/16
NESTLEPU
NESTLE PURE LIFE DIRECT
0015333
10100
115965
03/31/16
NESTLEPU
NESTLE PURE LIFE DIRECT
0015333
TOTAL CHECK
14.10
MEMO CREDIT-H/R
0.00
10100
115966
03/31/16
NINYOMOO
NINYO & MOORE INC
001
10100
115967
03/31/16
OFFICESO
OFFICE SOLUTIONS
0014030
10100
115967
03/31/16
OFFICESO
OFFICE SOLUTIONS
0014060
10100
115967
03/31/16
OFFICESO
OFFICE SOLUTIONS
0014050
10100
115967
03/31/16
OFFICESO
OFFICE SOLUTIONS
0014090
10100
115967
03/31/16
OFFICESO
OFFICE SOLUTIONS
0015220
10100
115967
03/31/16
OFFICESO
OFFICE SOLUTIONS
0015333
10100
115967
03/31/16
OFFICESO
OFFICE SOLUTIONS
0015310
TOTAL CHECK
75.00
STORAGE RENTAL -APR
0.00
10100
115968
03/31/16
PEREMARY
MARY PEREZ
001
10100
115969
03/31/16
PIERJENN
JENNIFER PIERCE
001
10100
115970
03/31/16
PSSERVIC
PS SERVICES INC
0015554
10100
115971
03/31/16
PSTINC
PUBLIC SAFETY TECHNOLOGI
0014411
10100
115972
03/31/16
PUBLICST
PUBLIC STORAGE #23D51
0014090
10100
115973
03/31/16
RFDICKSO
R F DICKSON COMPANY INC
0015554
10100
115974
03/31/16
REGIONAL
REGIONAL CHAMBER OF COMM
OD14096
10100
115975
03/31/16
RISC
REGIONAL TAP SERVICE CEN
1125553
10100
115975
03/31/16
RISC
REGIONAL TAP SERVICE CEN
1125553
10100
115975
03/31/16
RISC
REGIONAL TAP SERVICE CEN
1125553
TOTAL CHECK
24.89
APR 16-SUPP LIFE INS
0.00
10100
115976
03/31/16
RETERUBE
RUBEN RETE
001
10100
115977
03/31/16
GUZMANRI
RICHARD GUZMAN
001
10100
115978
03/31/16
RKACONSU
RRA CONSULTING GROUP
0015220
10100
115979
03/31/16
ROTARYWV
ROTARY CLUB OF WALNUT VA
OD15350
10100
115980
03/31/16
SANCMART
MARTA SANCHEZ
001
10100
115981
03/31/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
10100
115982
03/31/16
STANDARD
STANDARD INSURANCE COMPA
001
10100
115982
03/31/16
STANDARD
STANDARD INSURANCE COMPA
001
PAGE NUMBER: 4
ACCTPA21
-----DESCRIPTION-----
SALES TAX
AMOUNT
FACILITY REFUND -PANTE
0.00
50.00
POSTAGE MACHINE MAINT
0.00
674.00
WATER SVCS -DBC
0.00
66.11
EQ RENTAL -DBC
0.00
11.98
0.00
78.09
PROF.SVCS-PR 16-406
O.OD
2,886.00
SUPPLIES-CMGR
0.00
14.10
MEMO CREDIT-H/R
0.00
-20.70
SUPPLIES -FINANCE
0.00
25.18
SUPPLIES -GENERAL
0.00
720.33
SUPPLIES -BLDG & SFTY
0.00
285.17
SUPPLIES -DBC
0.00
216.29
SUPPLIES -COMM SVCS
0.00
140.67
0.00
1,381.04
FACILITY REFUND -DBC
0.00
743.50
FACILITY REFUND -DBC
0.00
100.00
RIGHT-OF-WAY MAINT
0.00
850.00
RADAR CERTIFICATION
0.00
75.00
STORAGE RENTAL -APR
0.00
327.00
ST SWEEPING SVCS -FEB
0.00
8,654.10
SERVICE CONTRACT -FEB
0.00
1,000.00
CITY SUBSIDY -FEB 16
0.00
4,329.40
TAP MONTHLY PASS -FEB
0.00
16,921.60
COMMISSION -FEB 16
0.00
-637.53
0.00
20,613.47
FACILITY REFUND-REAGA
0.00
50.00
RECREATION REFUND
0.00
80.00
BLDG & SFTY SVCS -FEB
0.00
51,876.97
PROCEEDS-W/SNOW FEST
0.00
200.00
FACILITY REFUND-S/CYN
0.00
50.00
ELECT SVCS -DIST 38
0.00
24.89
APR 16-SUPP LIFE INS
0.00
525.00
APR 16-STD/LTD
O.OD
2,082.08
SUNGARD PENTAMATION INC
DATE: 04/13/2016 CITY OF DIAMOND BAA
TIME: 10:50:35 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160331 00:00:00.000' and '20160413 OO:D0:00.000'
ACCOUNTING. PERIOD: 10/16
FUND - 001 -
GENERAL FUND
AMOUNT
APR 16 -LIFE IS PREM
0.00
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
0.00
FUND/DIVISION
10100
115982
03/31/16
STANDARD
STANDARD INSURANCE COMPA
001
TOTAL
CHECK
0.00
500.00
RECREATION REFUND
10100
115983
03/31/16
SULAKHEM
MANISHA SULAKHE
0.00
0015350
10100
115984
03/31/16
TADROSRA
RAFIK TADROS
4,145.40
001
10100
115985
03/31/16
TAMKENNY
KENNY TAM
FACILITY REFUND -PANTE
001
10100
115986
03/31/16
TANNSHIL
SHIL TAKE
001
10100
115987
03/31/16
TENNISAN
TENNIS ANYONE INC
0015350
10100
115988
03/31/16
THAKKARK
KHYATI THAKKAR
0.00
001
10100
115989
03/31/16
TRANROSE
ROSEMARIE TRAN
1,721.50
001
10100
115989
D3/31/16
TRANROSE
ROSEMARIE TRAN
WATERING SVCS -MAR
001
TOTAL
CHECK
WATERING SVCS -DIST 41
0.00
367.40
10100
115990
03/31/16
TRIHANDA
HAMIDA TRIBANDAYANI
001
10100
115991
03/31/16
VERMONTS
VERMONT SYSTEMS INC
0.00
0015350
10100
115992
03/31/16
VSP
VISION SERVICE PLAN
100.00
001
10100
115993
03/31/16
WESTCOAS
WEST COAST ARBORISTS
INC
0015558
10100
115993
03/31/16
WESTCOAS
WEST COAST ARBORISTS
INC
0015558
10100
115993
03/31/16
WESTCOAS
WEST COAST ARBORISTS
INC
1415541
10100
115993
03/31/16
WESTCOAS
WEST COAST ARBORISTS
INC
0015558
10100
115993
03/31/16
WESTCOAS
WEST COAST ARBORISTS
INC
0015558
TOTAL
CHECK
112.00
CONSULTANT SVCS -3/25
0.00
10100
115994
03/31/16
WILLSTAR
STARLA WILLIAMS
001
10100
115995
03/31/16
WRIGHTP
PAUL WRIGHT
0014090
107.00
115996
03/31/16
WUCHENGC
CHENG CUE WU
001
10100
115997
03/31/16
ZHAODATI
XIAERFUHAN ZHAODATI
001
101D0
115998
04/07/16
AARP
AARP
0015350
10100
115999
04/07/16
ACCESSCO
ACCESS CONTROL SECURITY
0015333
10100
116000
04/07/16
AFLAC
AFLAC
001
10100
116001
04/07/16
AGIACADE
AGI ACADEMY CORP
0015350
10100
116002
04/07/16
AGUIRREV
VANESSA AGUIRRE
001
10100
116003
04/07/16
AMIRAZOD
GHOLAM R AMIRAZODI
OD15510
PAGE NUMBER: 5
ACCTPA21
-----DESCRIPTION------
SALES TAX
AMOUNT
APR 16 -LIFE IS PREM
0.00
1,003.68
0.00
3,610.76
P & R COMM -MAR
0.00
45.00
FACILITY REFUND -DBC
0.00
500.00
RECREATION REFUND
0.00
109.00
FACILITY REFUND -DBC
0.00
100.00
CONTRACT CLASS -WINTER
0.00
4,145.40
RECREATION REFUND
0.00
168.00
FACILITY REFUND -PANTE
0.00
100.00
FACILITY REFUND -PANTE
0.00
50.00
0.00
150.00
RECREATION REFUND
0.00
109.00
REC TRAC USER MTU
0.00
25.00
APR 16 -VISION PREMIUM
0.00
1,721.50
TREE MAINT SVCS -MAR
0.00
- 268.50
WATERING SVCS -MAR
0.00
349.50
WATERING SVCS -DIST 41
0.00
367.40
TREE MAINT SVCS -MAR
0.00
2,404.80
TREE MAINT SVCS -MAR
0.00
4,253.50
0.00
7,643.70
FACILITY REFUND -DBC
0.00
100.00
PROF.SVCS-CNCL MTG
0.00
300.00
RECREATION REFUND
0.00
104.00
RECREATION REFUND
O.OD
138.00
AARP MATURE DRIVING
0.00
240.00
SECURITY GUARD SVCS
0.00
676.00
MAR 16-SUPP INS PREM
0.00
1,766.80
CONTRACT CLASS -WINTER
0.00
129.60
RECREATION REFUND
0.00
112.00
CONSULTANT SVCS -3/25
0.00
2,835.00
SUNGARD PENTAMATION INC PAGE NUMBER: 6
DATE: 04/13/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 10:50:35 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160331 00:00:00.000' and '20160413 00:00:00.000'
ACCOUNTING PERIOD: 10/16
FUND - 001 -
GENERAL FUND
SUPPLIES -DHC
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
101D0
116004
04/07/16
ARROYOMA
MARIO ARROYO
001
10100
116005
.04/07/16
ASCENCIO
GRACE ASCENCIO
001
10100
116006
04/07/16
AUSTINTO
TOM AUSTIN
001
10100
116007
04/07/16
BARLASNA
NAILA BARLAS
0015210
10100
116008
04/D7/16
BESTBAGC
BEST BAG COMPNAY
1155515
10100
116D09
04/D7/16
CACOMMER
CALIFORNIA RETROFIT INC
0015333
10100
116D09
04/07/16
CACOMMER
CALIFORNIA RETROFIT INC
0015333
10100
116009
04/07/16
CACOMMER
CALIFORNIA RETROFIT INC
0015333
TOTAL
CHECK
PROF.SVCS-INSPECTIONS
0.00
10100
116010
04/07/16
CARTERRO
ROBERT CARTER
001
10100
116010
04/07/16
CARTERRO
ROBERT CARTER
001
TOTAL
CHECK
10100
116011
04/07/16
CAVANAUG
DENNIS CAVANAUGH
001
10100
116012
04/07/16
CHEVRONS
CHEVRON STATION
001
10100
116013
04/07/16
CPRSXIII
CPRS DISTRICT XIII
0015350
10100
116014
04/07/16
CROWNCAS
CROWN CASTLE & AFFILIATE
001
10100
116015
04/07/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
116015
04/07/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
116015
04/07/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
0015551
10100
116015
04/07/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
116015
04/07/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
116015
04/07/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
116015
04/07/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
TOTAL
CHECK
10100
116016
04/07/16
HALLFORE
DAVID EVANS AND ASSOCIAT
0015551
10100
116016
04/07/16
HALLFORE
DAVID EVANS AND ASSOCIAT
0015510
TOTAL
CHECK
10100
116017
04/07/16
DENNISCA
CAROL A DENNIS
0015310
10ID0
116018
04/07/16
DFSFLOOR
DFS FLOORING LP
0014093
10100
116018
04/07/16
DFSFLOOR
DFS FLOORING LP
0014093
TOTAL
CHECK
10100
116019
04/07/16
DBCOMMUN
DIAMOND BAR COMMUNITY PR
001
10100
116020
04/07/16
DBMOBIL
DIAMOND BAR MOBIL
5205310
1O1D0
116021
04/07/16
DILLIWAL
DILLIWALLA INDIAN KITCHE
0014095
-----DESCRIPTION- ---- SALES TAX
RECREATION REFUND 0.00
RECREATION REFUND 0.00
RECREATION REFUND 0.00
PING COMM -MAR 0.00
SUPPLIES -DOGGIE BAGS 0.00
SUPPLIES -DBC
D.00
SUPPLIES -DHC
0.00
SUPPLIES -DBC
0.00
0.00
FACILITY REFUND-S/CYN
O.OD
FACILITY REFUND-S/CYN
0.00
0.00
RECREATION REFUND
0.00
FACILITY REFUND -DBC
O.DO
CPRS AWARDS REGIS
0.00
REFUND -FPL 2011-349
0.00
PROF.SVCS-PR2014-4573
0.00
PROF.SVCS-PR 2011-377
0.00
PROF SVCS -PLAN CHECK
0.00
ADMIN FEE -PR 2011-377
0.00
ADMIN FEE-PR2014-4573
0.00
ADMIN FEE -PR 2011-377
0.00
ADMIN FEE-PR2014-4573
0.00
0.00
PLAN CHECK -MAP REVIEW
0.00
PROF.SVCS-INSPECTIONS
0.00
0.00
PROF.SVCS-P & R COMM
0.00
CARPET MAINT-CITY HAL
0.00
CARPET MAINT-LIBRARY
0.00
0.00
FACILITY REFUND-HRTGE 0.00
VEH MAINT-COMM SVCS O.OD
FOOD SVCS -ST OF CITY 0.00
AMOUNT
100.00
80.00
80.00
65.00
938.60
288.86
995.39
163.50
1,447.75
45.00
50.00
95.00
?bl[Qt
350.00
280.00
548.23
583.37
1,171.50
508.26
210.87
105.01
-210.87
-105.01
2,263.13
742.50
315.00
1,057.50
100.00
550.00
635.00
1,185.00
50.00
135.53
872.00
SUNGARD PENTAMATION INC PAGE NUMBER: 7
DATE: 04/13/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 10:50:35 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160331 00:00:00.000' and '20160413 00:00:00.000'
ACCOUNTING PERIOD: 10/16
-----DESCRIPTION------
FUND - 001 -
GENERAL FUND
ADDL MAINT-CITY HALL
CASH
ACCT CHECK NO
ISSUE DT
VENDOR NAME
FUND/DIVISION
10100
116022
04/07/16
EMERALD EMERALD LANDSCAPE SERVIC
0014093
10100
116023
04/07/16
EXCELLAN EXCEL LANDSCAPE INC
0015340
10100
116023
04/07/16
EXCELLAN EXCEL LANDSCAPE INC
1415541
10100
116023
04/07/16
EXCELLAN EXCEL LANDSCAPE INC
1385538
10100
116023
04/07/16
EXCELLAN EXCEL LANDSCAPE INC
1395539
TOTAL
CHECK
RECREATION REFUND
0.00
10100
116024
04/07/16
FARAGOFR FRANK A FARAGO
0015210
10100
116025
04/07/16
FORALLMA FOR ALL MANKIND
001
10100
116026
04/07/16
GATEWAYC GATEWAY CORPORATE CENTER
0014093
10100
116026
04/07/16
GATEWAYC GATEWAY CORPORATE CENTER
0014093
TOTAL
CHECK
0.00
SUPPLIES-P/INFO
10100
116027
04/07/16
GIELLOLA LAURA GIELLO
001
10100
116028
04/07/16
GOODYEAR GOOD YEAR AUTO SERVICE C
0014440
10100
116029
04/07/16
GUTIMARC MARCO GUTIERREZ
0014095
10100
116030
04/07/16
GUZMANRI RICHARD GUZMAN
001
10100
116031
04/07/16
HAFFNERD DOROTHY HAFFNER
001
10100
116032
04/07/16
HERNMARI MARIA HERNANDEZ
001
10100
116033
04/07/16
HOMEDEPO HOME DEPOT CREDIT SERVIC
0015350
10100
116033
04/07/16
HOMEDEPO HOME DEPOT CREDIT SERVIC
0015333
TOTAL
CHECK
10100
116034
04/07/16
IMPACTSI IMPACT SIGNS
0014095
10100
116035
04/07/16
JENSVOLD ANGELA JENSVOLD
001
10100
116036
04/07/16
JIMEJUAN JUAN CARLOS JIMENEZ
1255215
10100
116037
04/07/16
KARNADII IWAN KARNADI
001
10100
116038
04/07/16
KATZOKIT POA CORPORATION
0015554
10100
116039
04/07/16
KWONYOUG YOUNG KWON
001
10100
116040
04/07/16
BENARDPA LAW OFFICE OF BENARD PAN
001
10100
116041
04/07/16
LOPEDANI DANIELLE LOPEZ
001
10100
116042
04/07/16
MAHLKEJE JENNIFER LYNN MAHLKE
0015210
10100
116043
04/07/16
MATTIERI RICK RAYMOND MATTIE
0014095
-----DESCRIPTION------
SALES
TAX
ADDL MAINT-CITY HALL
0.00
MONTHLY LANDSCAPE-PRK
0.00
MONTHLY LANDSCAPE -41
0.00
MONTHLY LANDSCAPE -38
0.00
MONTHLY LANDSCAPE -39
0.00
0.00
PING COMM -MAR
0.00
FACILITY REFUND -DBC
0.00
ASSOCIATION DUES
0.00
CAPITAL CONTRIBUTION
0.00
0.00
RECREATION REFUND
0.00
VEH MAINT-SHERIFF
0.00
PROF.SVCS-ST OF CITY
0.00
RECREATION REFUND
0.00
RECREATION REFUND
0.00
RECREATION REFUND
0.00
SUPPLIES -CITY B/DAY
0.00
SUPPLIES -DBC
0.00
0.00
SUPPLIES-P/INFO
0.00
FACILITY REFUND -DBC
0.00
HIP PROG-21305 TAMBO
0.00
FACILITY REFUND-RFAGA
0.00
TRFFC ENG SVCS -FEB 16
0.00
FACILITY REFUND-HRTGE
0.00
FACILITY REFUND -DBC
0.00
FACILITY REFUND -DSC
0.00
PING COMM -MAR
0.00
PROF.SVCS-ST OF CITY
0.00
AMOUNT
47.25
325.00
4,143.87
10,848.00
11,610.95
26,927.82
65.00
350.00
1,601.00
184.00
1,785.00
40.00
119.04
175.00
80.00
40.00
80.00
52.19
300.75
352.94
92.65
100.00
600.00
50.00
2,035.00
270.50
100.00
400.00
65.00
175.00
SUNGARD PENTAMATION INC
DATE: 04/13/2016 CITY OF DIAMOND BAR
TIME: 10:50:35 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: tTansact.ck_date between '20160331 OO:OO:OO.00D' and '20160413 00:00:00.000'
ACCOUNTING PERIOD: 10/16
FUND - 001 - GENERAL FUND
SALES TAX
AMOUNT
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
116044
04/07/16
MOBILERE
MOBILE RELAY ASSOCIATES
0014440
10100
116045
04/07/16
MOKKENNE
KENNETH MOK
OD15210
10100
116046
04/07/16
MOKMEITE
MEI TEH MON
001
10100
116047
04/07/16
NST
NATIONAL SEMINARS TRAINI
0014050
10100
116048
04/07/16
NORMANJO
JOHN NORMAN
001
10100
116049
04/D7/16
PAETECCO
PAETEC COMMUNICATIONS IN
0014090
101D0
116050
04/07/16
PAREKHIR
IRFAN PAREKH
001
101D0
116050
04/07/16
PAREKHIR
IRFAN PAREKH
001
TOTAL
CHECK
FACILITY REFUND-S/CYN
O.DO
50.00
10100
116051
04/07/16
PHILLIPS
MARY ANN PHILLIPS
001
10100
116052
04/07/16
REUELGRE
GREGORY C REUEL
0014095
10100
116053
04/07/16
RIVEFRAN
FRANCESCA RIVERA
001
10100
116054
04/07/16
RUIZGRAC
GRACE RUIZ
001
10100
116055
04/07/16
RYANPATR
PATRICIA RYAN
001
10100
116056
04/07/16
SCFUELS
SC FUELS
5204090
10100
116057
04/07/16
SEWELLYV
YVETTE SEWELL
001
10100
116058
04/07/16
SGVCG
SG VALLEY COUNCIL OF GOV
0015551
101D0
116059
04/07/16
SMARTFIN
SMART & FINAL
0015350
10100
116059
04/07/16
SMARTFIN
SMART & FINAL
0015350
10100
116059
04/07/16
SMARTFIN
SMART & FINAL
0015350
TOTAL
CHECK
258.04
ELECT SVCS -PARKS
10100
116060
04/07/16
SMBINC
SMB INC
0015333
10100
116061 '
04/07/16
SCAQMD
SO COAST AIR QUALITY MGT
0014090
10100
116062
04/D7/16
SOCIALNE
SOCIAL NETWORX INC
001
10100
116063
04/07/16
SCE
SOUTHERN CALIFORNIA EDIS
1395539
10100
116063
04/07/16
SCE
SOUTHERN CALIFORNIA EDIS
1415541
10100
116063
04/07/16
SCE
SOUTHERN CALIFORNIA EDIS
0015340
10100
116063
04/07/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
TOTAL
CHECK
10100
116064
04/07/16
SPARKLET
SPARKLETTS
0014090
10100
116064
04/D7/16
SPARKLET
SPARKLETTS
0014090
TOTAL
CHECK
PAGE NUMBER: 8
ACCTPA21
-----DESCRIPTION- ---
SALES TAX
AMOUNT
REPEATER SVCS -APR 16
0.00
76.75
PING COMM -MAR
0.00
65.00
RECREATION REFUND
0.00
80.00
TRNG-L ALLEN/11168278
0.00
199.00
RECREATION REFUND
0.00
100.00
LONG DIST PH SVCS -MAR
0.00
1,797.56
RECREATION REFUND
O.OD
99.00
RECREATION REFUND
0.00
109.00
0.00
208.00
RECREATION REFUND
0.00
40.00
WEBSITE UPDATE SVCS
0.00.
450.00
FACILITY REFUND-S/CYN
O.DO
50.00
RECREATION REFUND
0.00
80.00
RECREATION REFUND
0.00
80.00
FUEL -MAR 3/31/16
0.00
981.93
FACILITY REFUND -DBC
0.00
400.00
TAG MTG-LIU
0.00
25.00
SUPPLIES -SR FROG
0.00
44.06
SUPPLIES -SR SUPPLIES
0.00
197.59
SUPPLIES -TINY TOT
0.00
212.58
0.00
454.23
DEC BRIDAL SHOW -MAR
0.00
1,660.D0
MUG FACILITY -APR 2016
D.00
2,207.62
FACILITY REFUND -DBC
0.00
100.00
ELECT SVCS -DIST 39
0.00
448.87
ELECT SVCS -DIST 41
0.00
258.04
ELECT SVCS -PARKS
0.00
3,666.50
ELECT SVCS -DIST 38
0.00
537.90
-
0.00
4,911.31
SUPPLIES -WATER C/HLL
0.00
228.34
EQ RENTAL-C/HALL
0.00
2.99
0.00
231.33
SUNGARD PENTAMATION INC PAGE NUMBER: 9
DATE: 04/13/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 10:50:35 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160331 OO:OO:OO.DDO' and '20160413 OO:D0:00.000'
ACCOUNTING PERIOD: 10/16
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
FUND/DIVISION ---DESCRIPTION- ---- SALES TAX
AMOUNT
10100
116065
04/07/16
SPORTPIN
SPORT PINS INTERNATIONAL 0014095
SUPPLIES-BDAY PINS
0.00
2,358.15
10100
116066
04/07/16
STATEBOA
STATE BOARD OF EQUALIZAT
001
SAN-MAR'16 USE TAX
O.OD
89.32
10100
116066
D4/07/16
STATEBOA
STATE BOARD OF EQUALIZAT
001
JAN-MAR'16 SALES TAX
0.00
109.68
TOTAL
CHECK
0.00
199.00
10100
116067
D4/07/16
STORMWIN
STORMWIND LLC
0014070
ON LINE TRNG-IS STAFF
0.00
990.00
10100
116D68
04/07/16
TIDWELLB
BRIAN TIDWELL
001
FACILITY REFUND -DBC
0.00
500.00
1010D
116069
04/07/16
'TUCKERRA
RAYMOND MICHAEL TUCKER
0015350
CONTRACT CLASS -SPRING
0.00
285.60
10100
116070
04/07/16
USBANK
US BANK
0014050
CITY CREDIT CARD -MAR
0.00
17,903.21
10100
116071
04/07/16
VALLEYCR
VALLEY CREST LANDSCAPE M
0015333
ADDL MAINT-SUMMITRIDG
0.00
913.00
10100
116071
04/07/16
VALLEYCR
VALLEY CREST LANDSCAPE M
0015350
CLEANUP -EASTER EGG HT
0.00
176.47
TOTAL
CHECK
0.00
1,089.47
1D100
116072
04/07/16
VANTAGEP
VANTAGEPOINT TRNSFR AGNT
001
4/8/16 -LOAN DEDUCTION
0.00
3,629.67
10100
116072
04/07/16
VANTAGEP
VANTAGEPOINT TRNSFR AGNT
001
4/8/16-P/R DEDUCTIONS
O.OD
31,447.86
TOTAL
CHECK
O.OD
35,077.53
10100
116073
04/07/16
VARGASMA
MARNIE VARGAS
001
FACILITY REFUND-S/CYN
0.00
50.00
10100
116074
04/07/16
VERIZONW
VERIZON WIRELESS
001409D
CELL CHRGS-PW/CS/CD
0.00
1,180.41
IO1DO
116075
D4/07/16
VIEYRAER
ERIKA VIEYRA
0015350
CONTRACT CLASS -WINTER
D.00
86.40
10100
116076
04/07/16
WEBTREND
WEBTRENDS INC
0014070
WEBTRENDS LICENSE-I.T
0.00
823.00
10100
116077
04/07/16
WERLEYAN
ANTONETTE WERLEY
001
RECREATION REFUND
0.00
40.00
1D100
116078
04/07/16
WEITEWIL
WILLIAM WHITE
001
RECREATION REFUND
0.00
80.00
10100
1.16079
04/07/16
WOLFERAY
RAYMOND WALTER WOLFE
0015210
PLNG COMM -MAR
0.00
65.DO
10100
116080
04/07/16
WOODRUFF
WOODRUFF SPRADLING & SMA
0014020
LEGAL SVCS-I.T.
D.00
62.10
10100
.116080
04/07/16
WOODRUFF
WOODRUFF SPRADLING & SMA
0014020
LEGAL SVCS -GENERAL
0.00
248.40
10100
116080
04/07/16
WOODRUFF
WOODRUFF SPRADLING & SMA
0014020
LEGAL SVCS -COUNCIL
0.00
1,511.10
10100
116080
04/07/16
WOODRUFF
WOODRUFF SPRADLING & SMA
0014020
LEGAL SVCS-CMGR
0.00
1,635.30
10100
116080
04/07/16
WOODRUFF
WOODRUFF SPRADLING & SMA
0014020
LEGAL SVCS-H/R
0.00
2,856.60
10100
116080
04/07/16
WOODRUFF
WOODRUFF SPRADLING & SMA
0014020
LEGAL SVCS -COMM DEV
0.00
3,339.51
10100
116080
04/07/16
WOODRUFF
WOODRUFF SPRADLING & SMA
0014020
LEGAL SVCS-P/WORKS
0.00
2,152.80
10100
116080
04/07/16
WOODRUFF
WOODRUFF SPRADLING & SMA
0014020
LEGAL SVCS -COMM SVCS
0.00
1,117.80
TOTAL
CHECK
0.00
12,923.61
10100
116081
04/07/16
WOODSLUK
LUKE WOODS
001
RECRATION REFUND
0.00
80.00
10100
116082
04/07/16
WULESLIE
LESLIE WU
001
FACILITY REFUND-S/CYN
0.00
50.00
10100
116083
04/07/16
WUSUSIEH
SUSIE 9 KU
001
REFUND -PL 2016-27
0.00
1,425.70
SUNGARD PENTAMATION INC PAGE NUMBER: 10
DATE: 04/13/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 10:50:35 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160331 00:00:00.000' and '20160413 00:00:00.000'
ACCOUNTING PERIOD: 10/16
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION— ---- SALES TAX AMOUNT
10100
08 -PP 06
04/07/16
PAYROLL
PAYROLL TRANSFER
001
P/R
TRANSFER-08/PP 16
0.00
170,142.48
10100
08 -PP 06
04/07/16
PAYROLL
PAYROLL TRANSFER
112
P/R
TRANSFER-OB/PP 16
0.00
5,482.64
10100
08 -PP 06
04/07/16
PAYROLL
PAYROLL TRANSFER
113
P/R
TRANSFER-08/PP 16
0.00
783.08
10100
08 -PP 06
04/07/16
PAYROLL
PAYROLL TRANSFER
115
P/R
TRANSFER-OB/PP 16
0.00
14,736.83
10100
08 -PP 06
04/07/16
PAYROLL
PAYROLL TRANSFER
138
P/R
TRANSFER-OB/PP 16
0.00
1,436.15
10100
08 -PP 06
04/07/16
PAYROLL
PAYROLL TRANSFER
139
P/R
TRANSFER-08/PP 16
0.00
828.51
10100
08 -PP 06
04/07/16
PAYROLL
PAYROLL TRANSFER
141
P/R
TRANSFER-OB/PP 16
0.00
695.95
TOTAL
CHECK
0.00
194,105.64
10100
PP 06-07
03/31/16
PERSHEAL
PERS HEALTH
001
APR
16 -HEALTH INS PREM
0.00
42,056.02
10100
PP 06-07
03/31/16
PERSHEAL,
PERS HEALTH
0014090
APR
16 -RETIREE HEALTH
0.00
625.00
10100
PP 06-07
03/31/16
PERSHEAL
PEAS HEALTH
0014060
APR
16 -HEALTH ADMIN FE
0.00
144.36
TOTAL
CHECK
0.00
42,825.38
10100
PP 08/16
04/07/16
PERSRETI
PERS RETIREMENT FUND
001
RETIRE CONTRIB-PEPRA
0.00
347.92
10100
PP 08/16
04/07/16
PERSRETI
PERS RETIREMENT FUND
001
RETIRE CONTRIB-EE
0.00
26,968.93
10100
PP 08/16
04/07/16
PERSRETI
PERS RETIREMENT FUND
001
SURVIVOR BENEFIT
0.00
48.36
TOTAL
CHECK
0.00
27,365.21
TOTAL
CASH ACCOUNT
0.00
1,176,416.83
TOTAL
FUND
0.00
1,176,416.83
TOTAL
REPORT
0.00
1,176,416.83
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: James ®eStefano, City Mangy "
Agenda 4 6.4
Meeting Date: April 19, 2016
AGENDA REPORT
0100 so",
t Il"+' yl a M'} a
-AOlvil Us- I Lei 0 F-IMNA
Ire
There is no financial impact as a result of this recommendation.
�iCa:(r77�1#1t17I�� #1ti` DC7#A
On July 25, 1995, the City Council approved the establishment of a money purchase
retirement plan in the form of the ICMA Retirement Corporation Prototype Money
Purchase Plan and Trust (the "Plan"). This retirement savings benefit was established
and the only job classification eligible to participate in the Plan was the City Manager.
The only employee to participate in the Plan was former City Manager, Terrance
Belanger. Mr. Belanger separated from City employment in 2000 but still has funds in the
Plan. Because his account is still active, the City must update the Plan documents to
remain in compliance with Internal Revenue Services (IRS) regulations.
Since the original Plan document was executed in 1995, the City has been able to utilize
a negative election adoption process since there have been no changes to the Plan and
keep the Plan up to date and in compliance with IRS regulations. Recently, City staff
have been advised by the record keeper of the Plan, [CMA Retirement Corporation
(ICMA-RC), that it is necessary to execute a restated adoption agreement for the 401a
Plan by April 30, 2016 in order to comply with necessary IRS regulations. Furthermore,
ICMA-RC has advised City staff that a failure to execute a new adoption agreement by
April 30, 2016 may result in the City paying legal fees and having to provide a detailed
description to the IRS explaining why the current document was not adopted in a timely
manner.
The attached Plan adoption agreement is a restatement of the original terms approved
by the City Council in July 1995. It does not extend any new benefits to City staff or allow
the current City Manager to participate since he has passed the initial 60 day enrollment
window and there is no annual enrollment opportunity into the Plan.
Approval of the restatement of the Plan adoption agreement does not result in any
expenses to the City, it is simply an administrative approval to update Plan documents so
the City can remain compliant with IRS regulations.
Amy HMg, H jrrf esources Manager
11414 14TA4111 1'
Dianna Honeywell, Finance Director
Attachments: Resolution No. 2016 -XX
Resolution No. 2016-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
ADOPTING A RESTATED 401 MONEY PURCHASE PLAN ADOPTION AGREEMENT
WHEREAS, the City established a qualified money purchase retirement plan in 1995 ("Plan") and still
has one active participant in the Plan; and
WHEREAS, the City desires to remain compliant with the Internal Revenue Services (IRS) regulations
by adopting a restated 401 Money Purchase Plan Adoption Agreement.
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby
adopt the restated Plan in the form of the ICMA Retirement Corporation Governmental Money Purchase
Plan & Trust attached hereto as Exhibit "A".
BE IT FURTHER RESOLVED that the assets of the Plan shall be held in trust, with the City serving as
trustee ("Trustee"), for the exclusive benefit of Plan participants and their beneficiaries, and the assets
shall not be diverted to any other purpose. The Trustee's beneficial ownership of Plan assets held in
VantageTrust shall be held for the further exclusive benefit of the Plan participants and their
beneficiaries;
BE IT FURTHER RESOLVED that the City hereby agrees to serve as Trustee under the Plan.
PASSED, APPROVED AND ADOPTED this 19th day of April 2016.
Nancy Lyons, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, adopted and approved at a regular meeting of the City
Council of the City of Diamond Bar held on the 19th day of April 2016, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
r_mlrCRIr
Tommye A. Cribbins, City Clerk
City of Diamond Bar
nsnay.i
EXHIBIT "A"
ICMA RETIREMENT CORPORATION
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
ICMA RETIREMENT CORPORATION
GOVERNMENTAL MONEY PURCHASE PLAN & TRUST
ADOPTION AGREEMENT
Plan Number 10- 109412
The Employer hereby establishes a Money Purchase Plan and Trust to be known as City of Diamond Bar Executive Pian
(the "Plan") in the form of the ICMA Retirement Corporation Governmental Money Purchase
Plan and Trust.
"This Plan is an amendment and restatement of an existing defined contribution money purchase plan.
0Yes 0 N
If yes, please specify the name of the defined contribution money purchase plan which this Plan hereby amends and restates:
City of Diamond Bar Executive Plan
L Employer: City of Diamond Bar
H. Effective Dates
1. Effective Date of Restatement. If this document is a restatement of an existing plan, the effective date of the
Plan shall be January 1, 2007 unless an alternate effective date is hereby specified:
(Note: An alternate effective date can be no earlier than January 1, 2007.)
❑ 2. Effective Date of New Plan. If this is a new Plan, the effective date of the Plan shall be the first day of the Plan Year
during which the Employer adopts the Plan, unless an alternate Effective Date is hereby specified:
3. Special Effective Dates. Please note here any elections in the Adoption Agreement with an effective date that is
different from that noted in 1. or 2. above.
(Note provision and effective date.)
III. Plan Year will mean:
❑ The twelve (12) consecutive month period which coincides with the limitation year. (See Section 5.030 of the Plan.)
The twelve (12) consecutive month period commencing on 01101 and each anniversary thereof.
IV. Normal Retirement Age shall be age 50 (not to exceed age 65).
Important Note to Employers. Normal Retirement Age is significant for determining the earliest date at which the Plan may
allow for in-service distributions. Normal Retirement Age also defines the latest date at which a Participant must have a fully
vested right to his/her Account. There are IRS rules that limit the age that may be specified as the Plan's Normal Retirement
Age. The Normal Retirement Age cannot be earlier than what is reasonably representative of the typical retirement age for the
industry in which the covered workforce is employed. An age under 55 is presumed not to satisfy this requirement, unless the
Commissioner of Internal Revenue determines that the facts and circumstances show otherwise.
Money Purchase Plan Adoption Agreement
Whether an age between 55 and 62 satisfies this requirement depends on the facts and circumstances, but an Employer's good
faith, reasonable determination will generally be given deference. A special rule, however, applies in the case of a plan where
substantially all of the participants in the plan are qualified public safety employees within the meaning of section 72(t)(10)(B)
of the Code, in which case an age of 50 or later is deemed not to be earlier than the earliest age that is reasonably representative
of the typical retirement age for the industry in which the covered workforce is employed.
asI"IaIsa W&n C10101(IdialuhYK`
1. The following group or groups of Employees are eligible to participate in the Plan:
All Employees
All Full Time Employees
_ Salaried Employees
_ Non union Employees
Management Employees
® Public Safety Employees
_ General Employees
✓ Other Employees (Specify the group(s) of eligible employees below. Do not specify employees by name. Specific positions are
acceptable.) city Manager
The group specified must correspond to a group of the same designation that is defined in the statutes, ordinances,
rules, regulations, personnel manuals or other material in effect in the state or locality of the Employer. The eligibility
requirements cannot be such that an Employee becomes eligible only in the Plan Year in which the Employee terminates
employment. Note: As stated in Sections 4.07 and 4.0$, the Plan may, however, provide that Final Pay Contributions or
Accrued Leave Contributions are the only contributions made under the Plan.
2. The Employer hereby waives or reduces the requirement of a twelve (12) month Period of Service for participation.
The required Period of Service shall be (write N/A if an Employee is eligible to participate upon
employment) wA
If this waiver or reduction is elected, it shall apply to all Employees within the Covered Employment Classification.
3. A minimum age requirement is hereby specified for eligibility to participate. The minimum age requirement is NIA (not
to exceed age 21. Write N/A if no minimum age is declared.)
VL CONTRIBUTION PROVISIONS
1. The Employer shall contribute as follows: (Choose all that apply, but at least one of Options A or B. If Option A is not
selected, Employer must pick up Participant Contributions under Option B.)
Fixed Employer Contributions With or Without Mandatory Participant Contributions. (If Option B is chosen, please
complete section C.)
91 A. Employer Contributions. The Employer shall contribute on behalf of each Participant 0 0 % of Earnings or
$ 000 for the Plan Year (subject to the limitations of Article V of the Plan).
Mandatory Participant Contributions
❑ are required 91 are not required
to be eligible for this Employer Contribution.
91 B. Mandatory Participant Contributions for Plan Participation.
Required Mandatory Contributions. A Participant is required to contribute (subject to the limitations of Article V
of the Plan) the specified amounts designated in items (i) through (iii) of the Contribution Schedule below:
V1 Yes ❑ No
Money Purchase Plan Adoption Agreement
Employee Opt -In Mandatory Contributions. Each Employee eligible to participate in the Plan shall be given the
opportunity to irrevocably elect to participate in the Mandatory Participant Contribution portion of the Plan by
electing to contribute the specified amounts designated in items (i) through (iii) of the Contribution Schedule
below for each Plan Year (subject to the limitations of Article V of the Plan):
Yes ❑ No
Contribution Schedule
(i) % of Earnings,
(ii) $ 17,450.00 , or
(iii) a whole percentage of Earnings between the range of (insert range of
percentages between 196 and 20% inclusive (e.g., 3916, 696, or 20%; 5% to 7%)), as designated by the
Employee in accordance with guidelines and procedures established by the Employer for the Plan Year
as a condition of participation in the Plan. A Participant must pick a single percentage and shall not have the
right to discontinue or vary the rate of such contributions after becoming a Plan Participant.
Employer "Pick uy7. The Employer hereby elects to "pick up" the Mandatory Participant Contributions' (pick
up is required if Option A is not selected).
Cl Yes ❑ NTo ("Yes" is the default provision under the Plan if no selection is made.)
f7 C. Election Window (Complete if Option B is selected):
Newly eligible Employees shall be provided an election window of so days (no more than 60 calendar
days) from the date of initial eligibility during which they may make the election to participate in the Mandatory
Participant Contribution portion of the Plan. Participation in the Mandatory Participant Contribution portion of
the Plan shall begin the fust of dae month following the end of the election window.
An Employee's election is irrevocable and shall remain in force until the Employee terminates employment or
ceases to be eligible to participate in the Plan. In the event of re-employment to an eligible position, the
Employee's original election will resume. In no event does the Employee have the option of receiving the pick-up
contribution amount directly.
2. The Employer may also elect to contribute as follows:
❑ A. Fixed Employer Match of Voluntary After -Tax Participant Contributions. The Employer shall contribute on behalf
of each Participant _% of Earnings for the Plan Year (subject to the limitations of Article V of the Plan) for each
Plan Year that such Participant has contributed _% of Earnings or $ . Under this option, there is a
single, fixed rate of Employer contributions, but a Participant may decline to make the required Participant
contributions in any Plan Year, in which case no Employer contribution will be made on the Participant's behalf in
that Plan Year.
❑ B. Variable Employer Match of Voluntary After -Tax Participant Contributions. The Employer shall contribute on
behalf of each Participant an amount determined as follows (subject to the limitations of Article V of the Plan):
_ % of the Voluntary Participant Contributions made by the Participant for the Plan Year (not including
Participant contributions exceeding _% of Earnings or $ );
1 Neither an IRS advisory letter nor a determination letter issued to an adopting Employer is a ruling by the Internal Revenue Service that
Participant contributions that are picked up" by the Employer are not includable in the Participants gross income for federal income tax
purposes. Pick-up contributions are not mandated to receive private letter rulings, • however, if an adopting employer wishes to receive a
ruling an pick-up contributions they may request one in accordance with Revenue Procedure 2012-4 (or subsequent guidance).
Money Purchase Plan Adoption Agreement
PLUS % of the contributions made by the Participant for the Plan Year in excess of those included in the
above paragraph (but not including Voluntary Participant Contributions exceeding in
the aggregate _% of Earnings or $ ).
Employer Matching Contributions on behalf of a Participant for a Plan Year shall not exceed
$ or _% of Earnings, whichever is _ more or _ less.
3. Each Participant may make a voluntary (unmatched), after tax contribution, subject to the limitations of Section 4.05 and
Article V of the Plan:
0 Yes ❑ No (`No" is the default provision under the Plan if no selection is made.)
4. Employer contributions for a Plan Year shall be contributed to the Trust in accordance with the following payment schedule
(no later than the 15th day of the tenth calendar month following the end of the calendaryear or fiscal year (as applicable
depending on the basis on which the Employer keeps its books) with or within which the particular Limitation year ends,
or in accordance with applicable law):
5. Participant contributions for a Plan Year shall be contributed to the Trust in accordance with the following payment
schedule (no later than the 15th day of the tenth calendar month following the end of the calendar year or fiscal year (as
applicable depending on the basis on which the Employer keeps its books) with or within which the particular Limitation
year ends, or in accordance with applicable law):
6. In the case of a Participant performing qualified military service (as defined in Code section 414(u)) with respect to the
Employer:
A. Plan contributions will be made based on differential wage payments:
Yes C3 No ( "Yes" is the default provision under the Plan if no selection is made.)
If yes is selected, this is effective beginning January 1, 2009 unless another later effective date is filled in here:
B. Participants who die or become disabled will receive Plan contributions with respect to such service:
❑ Yes ❑ No (No" is the default provision: under the Pfau ifno selection is made.)
If yes is selected, this is effective for participants who died or became disabled while performing qualified military
service on or after January 1, 2007, unless another later effective date is filled in here:
Money Purchase Plan Adoption Agreement
►V I INEDFA NSI I NEM
Earnings, as defined under Section 2.09 of the Plan, shall include:
1. Overtime
❑ Yes No
2. Bonuses
❑ Yes No
3. Other Pay (specifically describe any other types of pay to be included below)
Vi11. ROLLOVER PROVISIONS
1. The Employer will permit rollover contributions in accordance with Section 4.12 of the Plan:
7 Yes ❑ No ("Yes" is the default provision under the Plan ifno selection is made.)
2. Direct rollovers by non -spouse beneficiaries are effective for distributions after 2006 unless the Plan delayed making_
them available. If the Plan delayed making such rollovers available, check the box below and indicate the later effective
date in the space provided.
Effective Date is
(Note: Plans must offer direct rollovers by nou-spouse beneficiaries no later than plait years beginning after
December 31, 2009.)
If the Employer maintains or ever maintainedanother qualified plan in which any Participant in this Plan is (or was) a
Participant or could possibly become a participant, the Employer hereby agrees to limit contributions to all such plans as
provided herein, if necessary in order to avoid excess contributions (as described in Section 5.02 of the Plan).
1. If the Participant is covered under another qualified defined contribution plan maintained by the Employer, the
provisions of Section 5.02(a) through (e) of the Plan will apply unless another method has been indicated below.
❑ Other Method. (Provide the method under which the plans will limit total Annual Additions to the Maximum
Permissible Amount, and will properly reduce any excess amounts, in a manner that precludes Employer discretion,)
2. The Limitation Year is the following 12 consecutive month period:
3. Unless the Employer elects a delayed effective date below, Article 5 of the Plan will apply to limitations years beginning
on or after July 1, 2007.
(77je effective date listed cannot be ht ter than 90 days after die close ofibe first regular legisladve session of the
legislative body with authority to amend the plan that begins on or after July 1, 2007.)
Money Purchase Plan Adoption Agreement
X. VESTING PROVISIONS
The Employer hereby specifies the following vesting schedule, subject to (1) the minimum vesting requirements and (2) the
concurrence of the Plan Administrator. (For the blanks below, enter the applicable percent — from 0 to 100 (with no entry after
the year in which 100% is entered), in ascending order.)
Period of
service
Completed
Percent
Vested
zero
100
%
One
100
%
Two
100
%
Three
100
%
Four
100
%
Five
100
%
six
100
%
Seven
100
%
Eight
100
Nine
100
%
Ten
100
%
1. In-service distributions are permitted under the Plan after a participant attains (select one of the below options):
ACJ Normal Retirement Age
❑ Age 7011/2 (`70Th"is the default provision under the Plan if no selection is made.)
❑ Alternate age (after Normal Retirement Age):
❑ Not permitted at any age
2. A Participant shall be deemed to have a severance from employment solely for purposes of eligibility to receive distributions
from the Plan during any period the individual is performing service in the uniformed services for more than 30 days.
Qf Yes ❑ No ("Yes" is the default provision under the plan if no selection is made.)
3. Tax-free distributions of up to $3,000 for the direct payment of qualifying insurance premiums for eligible retired public
safety officers are available under the Plan.
❑ Yes 91 No (`Wo" is the default provision under the Plan if no selection is made.)
4. In-service distributions of the Rollover Account are permitted under the Plan, as provided in Section 9.07.
Cl Yes ;n No ("No" is the defaultprovision under the Plan if no selection is made.)
5. Loans are permitted under the Plan, as provided in Article XIII of the Plan:
❑ Yes No ("No" is the default provision under the Plan if no selection is made.)
Money Purchase Plan Adoption Agreement
XII. SPOUSAL PROTECTION
The Plan will provide the following level of spousal protection (select one):
❑ 1. Participant Directed Election. The normal form of payment of benefits under the Plan is a lump sum. The
Participant can name any person(s) as the Beneficiary of the Plan, with no spousal consent required.
2. Beneficiary Spousal Consent Election (Article XII). The normal form of payment of benefits under the Plan is
a lump sum. Upon death, the surviving spouse is the Beneficiary, unless he or she consents to the Participant's
naming another Beneficiary. (`Beneficiaay Spousal CoruentELction" is the default provision under die Plan if
no selection is made.)
❑ 3. QJSA Election (Article XVII). The normal form of payment of benefits under the Plan is a 50% qualified joint
and survivor annuity with the spouse (or life annuity, if single). In the event of the Participant's death prior to
commencing payments, the spouse will receive an annuity for his or her lifetime. (If C is selected, the spousal consent
requirements in Article XII also will apply.)
XIII. FINAL PAY CONTRIBUTIONS
The Plan will provide for Final Pay Contributions if either I or 2 below is selected.
The following group of Employees shall be eligible for Final Pay Contributions:
❑ All Eligible Employees
❑ Other:
Final Pay shall be defined as (select one):
A. Accrued unpaid vacation
❑ B. Accrued unpaid sick leave
❑ C. Accrued unpaid vacation and sick leave
❑ D. Other (insert definition of Final Pay — must be leave that Employee mould have been able to use if employment
had continued and must be bona fide vacation and/or sick leave):
1. Employer Final Pay Contribution. The Employer shall contribute on behalf of each Participant 0.00 % of
Final Pay to the Plan (subject to the limitations of Article V of the Plan).
❑ 2. Employee Designated Final Pay Contribution. Each Employee eligible to participate in the Plan shall be
given the opportunity at enrollment to irrevocably elect to contribute % (insert fixed percentage of final
pay to be contributed) or up to % (insert maximum percentage of final pay to be contributed) of Final Pay
to the Plan (subject to the limitations of Article V of the Plan).
Once elected, an Employee's election shall remain in force and may not be revised or revoked.
Money Purchase Plan Adoption Agreement
XIV. ACCRUED LEAVE CONTRIBUTIONS
The Plan will provide for accrued unpaid leave contributions annually if either I or 2 is selected below.
The following group of Employees shall be eligible for Accrued Leave Contributions:
❑ All Eligible Employees
❑ Other:
Accrued Leave shall be defined as (select one):
❑ A. Accrued unpaid vacation
❑ B. Accrued unpaid sick leave
❑ C. Accrued unpaid vacation and sick leave
❑ D. Other (insert definition of accrued leave that is bona fide vacation and/or sick leave):
❑ 1. Employer Accrued Leave Contribution. The Employer shall contribute as follows (choose one of the following
options):
❑
For each Plan Year, the Employer shall contribute on behalf of each Eligible Participant the unused
Accrued Leave in excess of (insert number of hours/days/weeks (circle one)) to the Plan
(subject to the limitations of Article V of the Pian).
❑ For each Plan Year, the Employer shall contribute on behalf of each Eligible Participant % of
unused Accrued Leave m the Plan (subject to the limitations of Article V of the Plan).
❑ 2. Employee Designated Accrued Leave Contribution.
Each eligible Participant shall be given the opportunity at enrollment to irrevocably elect to contribute -----%
(insert fixed percentage of accrued unpaid leave to be contributed) or up to % (insert maximum percentage
of accrued unpaid leave to be contributed) of Accrued Leave to the Plan (subject to the limitations of Article V of
the Plan). Once elected, an Employee's election shall remain in force and may not be revised or revoked.
XV. The Employer hereby attests that it is a unit of state or local government or an agency or instrumentality of one or more
units of state or local government.
XVI. The Employer understands that this Adoption Agreement is to be used with only the ICMA Retirement Corporation
Governmental Money Purchase Plan and Trust. This ICMA Retirement Corporation Governmental Money Purchase Plan
and Trust is a restatement of a previous plan, which was submitted to the Internal Revenue Service for approval on April 2,
2012, and received approval on March 31, 2014.
The Plan Administrator hereby agrees to inform the Employer of any amendments to the Plan made pursuant to Section
14.05 of the Plan or of the discontinuance or abandonment of the Plan. The Employer understands that an amendment(s)
made pursuant to Section 14.05 of the Plan will become effective within 30 days of notice of the amendment(s) unless
the Employer notifies the Plan Administrator, in writing, that it disapproves of the amendment(s). If the Employer so
disapproves, the Plan Administrator will be under no obligation to act as Administrator under the Plan.
XVII. The Employer hereby appoints the ICMA Retirement Corporation as the Plan Administrator pursuant to the terms and
conditions of the ICMA RETIREMENT CORPORATION GOVERNMENTAL MONEY PURCHASE PLAN &
TRUST.
The Employer hereby agrees to the provisions of the Plan and Trust.
Money Purchase Plan Adoption Agreement
XVIII. The Employer hereby acknowledges it understands that failure to properly fill out this Adoption Agreement may result in
disqualification of the Plan.
XIX. An adopting Employer may rely on an advisory letter issued by the Internal Revenue Service as evidence that the Plan is
qualified under section 401 of the Internal Revenue Code to the extent provided in applicable IRS revenue procedures and
other official guidance.
In Witness Whereof, the Employer hereby causes this Agreement to be executed on this day of 20�.
EMPLOYER ICMA RETIREMENT CORPORATION
777 North Capitol St., NE Suite 600
Washington, DC 20002
800-326-7272
LE
Print Name:
Title:
By:
Print Name:
Title:
Attest-. Attest:
Money Purchase Plan Adoption Agreement
ICaA C
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
ICMA RETIREMENT CORPORATION
777 NORTH CAPITOL STREET, HE
800-669-7400
WWW.ICMARC.ORG
BRC000-214-21266-201405-W1303
WASHINGTON, OC 20002-4240
CITY COUNCIL
Agenda # 6.5
Meeting Date: April 19, 2016
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager
TITLE: Authorize City Manager to purchase Hewlett Packard Servers, from CDWG, in amount
of $74,851.80, including sales tax and shipping.
RECOMMENDATION:
Approve
BUDGET/FINANCIAL IMPACT:
There are sufficient appropriated funds in the FY15-16 budget for this expenditure.
DISCUSSION:
City staff relies heavily on the use of computers, specialized networks, and associated hardware
and software to create, process, and store digital information to serve our constituents. In
addition, the City relies on these same systems to promote and maintain communication with our
residents, businesses, City Council and City staff.
The City will be replacing six (6) of the City's Servers this fiscal year which have outlived their
useful life; and have a high likelihood of failure in the next 6 to 12 months.
Staff recommends the City Council authorize the City Manager to purchase the necessary
replacement servers from CDWG, after competitive a competitive bid process was conducted.
Bid received:
CDWG Hewlett Packard Enterprises GovConnection
$74,851.80 $95,676.00 $98,111.40
It is recommended that the City Council authorize these expenditures and approve the disposal of
the existing surplus property per City policy.
Prepared by:
Bids Reviewed by:
K n Desforges, Director formation Systems Dianna Honeywell, Director Onance
Attachment: A — CODB BID/Quotation Worksheet Form
B — CDWG Bid
C — Hewlett Packard Enterprises Bid
D — GovConnection Bid
City of Diamond Bar
BID /QUOTATION WORKSHEET FORM
Attach Written Bids from Vendors To This Form
Employee Name:
Alfredo Estevez
Department:
Is
Extension:
7083
Date:
3/23/16
Account Number:
Description of Items) or Service(s): HP ProLiant DL380 Gen9 8SFF
Quantity:
6.00
VENDOR INFORMATION (3 BID/QUOTE MINIMUM)
Vendor Name Date of Quote
Phone Number:
Method (email/fax/phone)
1
CDW-G 3/22/2016
(877) 603-6330
0oncac(g cdwg.com
Address
230 N. Milwaukee Avenue, Vernnon Hills, IL 60061
Contact:
Jon Cacioppo
Vendor Name
Date of Quote
Phone Number:
Method (email/fax/phone)
2
Hewlett Packard Enterprise
3/29/2016
(877) 603-6330
biian.petersio),hpe.com
Address
3000 Hanover St., Palo Alto, CA 94304
Contact:
Bijan Peters
Vendor Name
Date of Quote
Phone Number:
Method (email/fax/phone)
3
GovConnection
3/28/2016
(800) 800-0019 x75559
iroznniarek(dgovconnection.conn
Address
Box 536477 Pittsburg, PA 15253-5906
Contact:
Joe Rozmiarek
BID/QUOTE TABULATION
CDW-G
Hewlett Packard Enterprise
GovConnection
Description: Quantity:
Unit Price: Total:
Unit Price Total:
Unit Price Total:
Hy rroriant
DL380 Gen9
8SFF
6
$ 12,475.30
$ 74,851.80
$ 15.946.00
$ 95,676.00
$ 16.351.90
$ 98,111.40
$
$
Subtotal:
$ 74,851.80
Subtotal:
$ 95.676.00
Subtotal:
$ 98,111.40
Freight:
$ -
Freight:
$ -
Freight:
$ -
Sales Tax:
$ -
Sales Tax:
$ -
Sales Tax:
$ -
[��
TOTAL:
$ 74,851.80
TOTAL:
I $ 95,676.00
TOTAL:
1 $ 98,111.40
BILL TO:
KEN DESFORGES
21810 COPLEY DR
Accounts Payable
DIAMOND BAR. CA 91765-4460
Customer Phone #909.839.7080
JON CACIOPPO 877.603.6330
6 34E
6 351
6 351
12 34E
6 35C
48 37:
6 34E
12 34E
6 35(
6 34E
6 33,
6 34E
6 35(
CDWG.com 1 800.594.4239
SHIP TO:
CITY OF DIAMOND BAR
Attention To: KEN DESFORGES
21810 COPLEY DR
DIAMOND BAR, CA 91765-4460
Contact: ALFREDO
ESTEVEZ 909.839.7083
Customer P,O. # HP DL380S QUOTE
DROP SHIP -GROUND
OE400SPS
SALES QUOTATION
_
GXCZ244 8712061 3/22/2016
Request Terms
HP CTO ONLY DL380 GEN9 8SFF CTO SRV
1,359.00
8,154.00
Mfg#:719064-1321
Contract: NJPA 100614#CDW Technology Catalog
100614#CDW
HP CTO ONLY DL380 GEN9 E5 -2630V3 KIT
719.00
4,314.00
Mfg#:719050-121
Contract: NJPA 100614#CDW Technology Catalog
100614#CDW
HP CTO ONLY DL380 GEN9 E5 -2630V3 KIT
719.00
4,314.00
Mfg#:719050-B21
Contract: NJPA 100614#CDW Technology Catalog
100614#cow
HP CTO ONLY 16GB 2RX4 PC4-2133PR KIT
272.00
3,264.00
Mfg#:726719-1321
Contract: NJPA 100614#CDW Technology Catalog
100614#CDW
HP CTO ONLY DL380 GEN9 UNIV MEDIA
92.00
552.00
Mfg#:724865-1321
Contract: NJPA 100614#CDW Technology Catalog
100614#CDW
HP CTO ONLY 300GB 12G SAS 10K 2.51N
265.00
12,720.00
Mfg#:785067-1321
Contract: NJPA 100614#CDW Technology Catalog
100614#CDW
HP CTO ONLY 9.5MM SATA DVD -ROM KIT
70.00
420.00
Mfg#:726536-821
Contract: NJPA 100614#CDW Technology Catalog
100614#CDW
HP CTO ONLY 50OW FS PLAT HT PLG POW
221.00
2,652.00
Mfg#:720478-1321
Contract: NJPA 100614#CDW Technology Catalog
100614#CDW
HP CTO ONLY DL380 GEN9 HI -PERF FAN
170.00
1,020.00
Mfg#:719079-1321
Contract: NJPA 100614#CDW Technology Catalog
100614#CDW
HP CTO ONLY 2U CMA F/EASY RAIL KIT
45.00
270.00
Mfg#:733664-1321
Contract: NJPA 100614#CDW Technology Catalog
100614#CDW
HP CTO 211 SFF EASY INSTALL RAIL KIT
71.00
426.00
Mfg#:733660-1321
Contract: NJPA 100614#CDW Technology Catalog
100614#CDW
HP CTO ONLY SMART ARRAY P440AR CTRLR
469.00
2,814.00
Mfg#:749974-1321
Contract: NJPA 100614#CDW Technology Catalog
100614#CDW
HPE 5Y 24X7 DL380 GEN9 PROCARE SVC
4,749.00
28,494.00
Mfg#: U7AJ4E
CDW Government
230 North Milwaukee Ave.
Vernon Hills, IL 60061 Fax: 847.371.8831
This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at
http://www.cdwg.com/content/terms-conditions/product-sales.aspx
For more information, contact a CDW account manager.
Please remit payment to:
CDW Government
75 Remittance Drive
Suite 1515
Chicago, IL 60675-1515
Contract: IUUbI 44UUW I ec no ogy Catalog
100614#CDW
Electronic distribution - NO MEDIA
6
146391
HPE INST F/PROLIANT DL380 CTO
Mfg#: U4554E
Contract: NJPA 100614#CDW Technology Catalog.
100614#CDW
Electronic distribution - NO MEDIA
SUBTO
FREI
CDW Government
230 North Milwaukee Ave.
Vernon Hills, IL 60061 Fax: 847.371.8831
This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at
http://www.cdwg.com/content/terms-conditions/product-sales.aspx
For more information, contact a CDW account manager.
Please remit payment to:
CDW Government
75 Remittance Drive
Suite 1515
Chicago, IL 60675-1515
To: MDCP customer
21810 COPLEY DR
DIAMOND BAR, CA 91765-446o
Phone:
Fax:
Email:
In reply to your request:
MDCP Customer HP DL380 Oen9
HPE Quote # Created
SLED -o6390-00 3/28/2or6
Your HPE Sales Contact:
Hewlett Packard
Enterprise
Legal Quotation
Expires
6/26/2016
Bijan Peters,
Phone: +1 844 5794351 ext. 751362p
Fax
Email: bijan.peters@hpe.eom
Payment Terms:
Net 3o days from the invoice date, subject to
credit approval.
Submit Purchase Order To:
U.S. SLED Order Mana¢ement.
Phone:
Fax: 1-800-825-2329
Email: US-SLED-ORDERS@hpe.com
Solution
Net Price
Hardware:
US$
56,724.00
Software:
US$
0.00
Support:
US$
36,702.00
Installation:
USS
2,250.00
Other:
US$
0.00
Sub -Total:
US$
95,676.00
Shipping and Handling:
US$
0.00
GrandTotal:
USS
95,676.00
Estimated delivery upon PO receipt (in business days):
14
Delivery Method:
Standard
Delivery Duty Paid
Shipping & Handling and Special Handling Exempt
Print Date: 3/28/2016 11:00'. 59PM
Hewlett Packard
Enterprise
Legal Quotation
Quote Number Page
SLED-o63Bo-oo 2
No.
Qty
Product
Description
Extended
Item Net.
Price
Estimated
Delivery
Upon
Order
Entry
HP DL38o Gong 8SFF CTO Seaver [#1]
0100
6
719064-B21
HP DL38o Gong 8SFF CPO Server
11,202.00
14
6
Opt. ABA
U.S. - English localization
0101
6
71905o -L21
HP DL38o Geu9 E5-263ov3 FIO Kit
5,93400
u
0102
6
71905o -B21
HP DL380 Gen9 E5 -2630v3 Kit
5,934.00
u
6
Opt. oD1
Factory integrated
14
0103
12
726719-B21
HP 16GB 2Rx4 PC4-2133P-R Kit
4,548.00
11
12
Opt. oD1
Factory integrated
14
0104
6
724865-3321
HP DL38o Gen9 Universal Media Bay Kit
774.00
11
6
Opt. oDi
Factory integrated
14
0105
48
785o67 -B21
HP 3ooGB 12G SAS 1oK 2.51n SC ENT HDD
17,712,00
11
48
Opt. oD1
Factory integrated
14
oio6
6
726536-1321
HP 9,pm SATA DVD -ROM Jb Gen9 Kit
59400
11
6
Opt. oD1
Factory integrated.
14
0107
6
749974-B21
HP Smart Array P44oar/2G FIG, Controller
3;894.00
11
0108
6
73366o -B21
HP 2U SFF Easy Install Rad Kit
600.00
u
6
Opt. oD1
Factory integrated
14
0109
I2
720478-B21
HP 5ooW FS Plat Ht Plg Pw Supply Kit
3,708.00
11
12
Opt. oD1
Factory integrated
14
0110
6
719079-B21
HP DL38o Gen9 High Perf Fan Kit
1,43400
11
6
Opt. oDi
Factory integrated
14
0111
6
733664-B21
HP 2U CMA for Easy Install Rail Kit
390.00
u
6
Opt. oD1
Factoryintegrated
14
0200
1
H1K92A5
HPE 5Y Proactive Care 24x7 Service
6
Opt, TT3
HPE ProUant DL38o Geu9 Support
36,702.00
0300
1
HA113A1
HPE Installation Service
6
Opt. 5A6
300 Series HW Installation SVC
2,250.00
Grand Total: US$ 95,676.00
HPE Proprietary for Customer Use Only - Do Not Share
Print Date: 3/28/2016 n:oc:59PM
Hewlett Packard
Enterprise
Legal Quotation
Quote Number Page
SLED -06390-00 3
"For inquiries regarding this quote please contact
RFQ-US-SLED@hp.com Upon issuing a Purchase Order to Hewlett Packard Enterprise please include the. following
Hewlett Packard Enterprise listed as the Vendor
Bill to & ship to addresses
PO#and valid Hewlett Packard Enterprise quote number
Hewlett Packard Enterprise Purchase Agreement # (if applicable)
Contact name, phone number & e -Mail address
For electronic software include the end user e -Mail Address.
Requested delivery date (per SLA requirements) and any special delivery requirements
Tax status
If support is ordered provide the end user's name and phone mmnber. For upgrades include the serial
number or the support identifier for contract entitlement.
*Prices are exclusive of use, sales value added and other taxes. Should the items) being quoted herein be exempt from sales tax please include
the appropriate valid tax exemption certificate referencing Hewlett Packard Enterprise as the vendor.
*If quoted herein, Remarketed Products are frilly remanufactured and carry new product warranty. Purchase is subject to inventory availability
at receipt of order. Inventory may not be reserved. Hewlett Packard Enterprise reservestheright to substitute new components if appropriate,
or to cancel orders by notifying the customer if necessary components are unavailable.
*If quoted herein, Hewlett Packard Enterprise Promotions must be ordered as quoted, no substitutions willbe allowed. POs mustbe received
on or prior to the expiration date of the quote or special promotion whichever comes first.
*If quoted herein, Hewlett Packard Enterprise Consignment/Demo equipment is currently at the location listed on this quote. Issuing a PO
against this formal quotation will imply acceptance and delivery of the Consignment/Demo inventory. The standard warranty applicable to new
equipment will apply. Some demo equipment may contain products that are remanufactured to be functionally equivalent to new."
Unless the customer has another valid agreement with Hewlett Packard Enterprise, this quotation is governed by Hewlett Packard Enterprise
Customer Terms -Portfolio. A copy of these terms can be found on-line at
http://www8.hp.com/us/en/hpe/hp-information/end-user-agreement/terms.htiul or a copy can be requested from your Customer Service
Representative.
HPE Proprietary for Customer Use Only - Do Not Share
Print Date: 3/28/2e16 11:00:59PM
UV V 6 e Lion we solve IT`
SALES QUOTE
GovConnection, Inc. Account Executive: Joseph Rozmiarek # 24072838.01
7503 Standish Place Phone: PLEASE REFER TO THE ABOVE
Rockville, MD20855 Fax: QUOTE#WHEN ORDERING
AB#:8369465
CITY OF DIAMOND BAR CA
ACCOUNTS PAYABLE
21810 COPLEY DRIVE
DIAMOND BAR, CA 91765
Email:
Account Manager:
Phone:
Fax:
Email:
Customer Contact: Alfredo Estevez
Email: aestevez@diamondbarca.gov
AB* 8369468
CITY OF DIAMOND BAR, CA
KEN DESFORGES
21810 EAST COPLEY DR
DIAMOND BAR, CA 91765
Date: 3/28/2016
Valid Through: 4127/2016
Account#: S03134
Phone: (909) 839-7083
Fax: (909) 861-3117
DELIVERY
FOB
SHIP VIA SHIP WEIGHT
TERMS
CONTRACT ID#
5-30 Das A/R/O
I Destination
I Small Pkg Ground Service Level 1 391.00 Ibis
NET 30
Important Notice: --THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Said All purchases from GovConnection. Inc. are subject to the Companys Standard Terms of Sale,
which describe important legal rights and obligations. You may review the Companys Standard Tenns of Sale on the Companys website: www.govconnectioncam, or you may request a copy
via fax, e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or Cooperative
Agreements, in which case the Terms and Conditions of your Purchase Order are already pre -negotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other
terms
and conditions
reference
tl or a earn
in vour Purchase Order are considered
null and void Please refer to our Quote
Number in vour order.
Description
CTO Enterprise Prol-iant DL380 G9
1
6
17920428
719064-B21
8xSFF
HE Servers
$ 1,914.49
$ 11,486.94
HP Servers
2
6
719064-B21 ABA
U.S. - ENGLISH LOCALIZATION
$
$
CTO Processor, FIO Xeon 8C E5-2630 v3
HP Server
3
6
19248920
719050-L21
24GHz 120MB 185W for DL380 Gens
$ 1,014.17
$ 6,065.02
HP Server Accessories
Accessories
CTO Processor, Xeon SC E5-2630 v3
HP Server
4
6
19248938
719050-B21
2AGHz l 20MB 185W for DL380 Gens
Accessories
$ 1.014.17
$ 6,085.02
HP Server Accessories
5
6
17920997
719050-1321 001
CTO Enterprise Factory Integrated
He Sewers
$ -
$ -
HP Servers
CTO 16GB PC4-17000 DOR4 SDRAM
HE Server
6
12
17860963
726719-B21
RDIMM
$ 388.65
$ 4,663.80
HE Server Accessories
Accessories
7
12
17921017
726719-H21 ODI
CTO Enterprise Factory Integrated
HP Server
$ -
$ -
HPServer Accessories
Accessories
8
6
17854731
CTO DL380 Gen9 Universal Media Bay
HE Server
793.80
724865-B21
HP Server Accessories
Accessories
$ 132.30
$
9
1 6
724865-1321 ODI
FACTORY INTEGRATED
$
$
CTO ENT 30OGB SAS 12G1p / s 10K RPM
HP Server
10
48
20215341
785067-1321
Internal Hard Drive
378.40
$ 18,163.20
HP Server Accessories
Accessories
CTO ENT 30OGB SAS 12Gb / s 10K RPM
HP Sarver
11
48
20215375
785067-821 001
Internal Hard Drive (Factory Integrated)
$
$
HP Server Accessories
Accessories
CTO ENT 9.5mm BATA DVD -ROM Jack
He Server
12
6
19416903
726536821
Black Drive
$ 101.53
$ 609.18
HP Server Accessories
Accessories
CTO ENT 9.5mm SATA DVD -ROM Jack
HE Server
13
6
19416911
726536-B21 ODI
Black Drive (Factory Integrated)
Accessories
$ _
$ _
HP Server Accessories
CTO Smart Array P440ar I2GB
14
6
17920856
749974-B21
Controller
HE Server
$ 665.52
$ 3,993.12
HP Server Accessories
Accessories
15
6
16882896
733660-821
FH SFF Easy Install Rail Kit
HP Server
$ 102.57
$ 615,42
HP Server Accessories
Accessdrles
18
6
733660-1321 OD1
FACTORY INTEGRATED
I
$
$
Page 2 of 3 3/28/2016
I�VVl�O C io we solve IT'
GovConnection, Inc.
Account Executive: Joseph Rozmiarek
7503 Standish Place
Phone:
Rockville, MD 20855
Fax:
I Destination I Small Pkg Ground Service Level
Email:
8369465
OF DIAMOND BAR CA
DUNTS PAYABLE
0 COPLEY DRIVE
IOND BAR, CA 91765
Account Manager:
Phone:
Fax:
Email:
Customer Contact: Alfredo Estevez
Email: aestevez@dlamondbarca.gov
AB#:8369468
CITY OF DIAMOND BAR, CA
KEN DESFORGES
21810 EAST COPLEY DR
DIAMOND BAR, CA 91765
SALES QUOTE
# 24072838.01
PLEASE REFER TO THE ABOVE
QUOTE It WHEN ORDERING
Date: 3/28/2016
Valid Through: 4/27/2016
Account#: S03134
Phone: (909) 839-7083
Fax: (909) 861-3117
DELIVERY
FOB SHIP VIA
SHIP WEIGHT
TERMS
CONTRACT ID#
5-30 Das A/R/O
I Destination I Small Pkg Ground Service Level
1 391.00 Ibs
NET 30
Important Notice: ---THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company's Standard Terms of Sale.
which describe important legal rights and obligations. You may review the Company's Standard Terms of Sale on the Company's website: www.govconnectioncom, or you may request a copy
viafax, a -mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under anyone of our many national, state, educational or cooperative
Agreements, in which case the Terms and Conditions of your Purchase Order are already pre -negotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other
terms
and conditions
referenced
ora
Barin in our Purchase Order are considered
null and void. Please refer to our Quote
Number in your order.
r Pari
Description.
17
12
17860980
720478-B21
CTO SOOW FS Plat HT Pig Pwr su
HP Server
$ 316.88
$ 3,802.56
HP Server Accessories
Accessories
18
12
18017599
720478-B21 ODI
CTO Factory Integrated
HE Server
$
$
HP Server Accessories
Accessories
CTO Enterprise High Performance Fan KIT
HP Server
19
6
18154331
719079-B21
for DL380 Gang
$ 245.09
$ 1,470.54
-
HP Server Accessories
Accessories
20
6
7190791 001
FACTORY INTEGRATED
$
$
CTO 2U CMA FOR EASY INSTALL RA
HP Server
21
6
17871259
733664-B21
HP Server Accessories
Accessories
$ 66.67
$ 400:02
CTO Enterprise Factory Integrated
HP Server
22
6
18174851
733664-B21ODIHP
$ _
$ _
Server Accessories
Accessories
23
6
14390231
H1K92A5
CTO Enterprise 5y 4h 24x7 Proactive
HP Server
$ _
$ -
HP Server Accessories
Accessories
CTO Enterprise 5 -year Proactive Care for
HP Server
24
6
19136362
H1K92A5 TT3
Proliant DL380 Gen 9
$ 6,272.58
$ 37,635,48
HP Server Accessories
Accessories
25
6
13461367
HAI ISM
CTO Enterprise Installation Service
HP SlorageWorks
$ -
$ -
HP Stora eWorks
CTO Enterprise 300 Sense HW
26
6
12721155
HA113A1 5A6
Installation
HP Server
$ 384.55
$ 2,307.30
HP Server Accessories
Accessories
Subtotal
$ 98,111.40
Fee
$ 0JW
Shippingand
$ 0.00
Handtrn
Tax
Exempt)
Total
$ 98 911.40
Page 3 of 3 3/28/2016
GovCo enn ctionui
A PC CONNECTION CCWPA.NY
ORDERING INFORMATION
GovConnection, Inc.
II Please contact your account manager with anv questions. II
GovConnection, Inc.
GovConnection, Inc.
732 Milford Road
Box 536477
Merrimack, NH 03054
Pittsburgh, PA 15253-5906
Please reference the Contract # on all purchase orders.
TERMS & CONDITIONS
Payment Terms:
NET 30 (subject to approved credit)
FOB Point:
DESTINATION (within Continental US)
Maximum Order Limitation:
NONE
FEIN:
52-1837891
DUNS Number:
80-967-8782
CEC:
80-068888K
Cage Code:
OGTJ3
Business Size:
LARGE
Erate Spin Number:
143026005
WARRANTY: Manufacturer's Standard Commercial Warranty
Important Notice: --- THIS QUOTATION 15 SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from Goinuarectma, Inc. ore
subject to the Company's Standard Terms cf Sale, which describe importan t legal rights and obligations. You may review the Company's
Standard Terms miscue on the Company's website: www.govconnection.com or you may request a copy vie fax, e-mail, or mail by
calling your account representative- The only exception to this policy is if your order is being placed under anyone of our many national,
state, educational or cooperative Agreements, in which case the Terms and Conditions of your Purchase Order are already pre -
negotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other terms and conditions referenced or
appearing in your Purchase Order are considered null and void. Please refer to our Quote Number in your order.
If you require a hard copy invoice for your credit card order, please visit the link below and click on the
Proof of Purchase/Invoice link on the left side of the page to print one:
https,//www.goyconnection.com/web/Shopping/Pro.fOfPn rchase. htm
Please forward your Contractor Purchase Order to:
SLEDOPS@Gov[onnec[i on.com
QUESTIONS: Ca11800-800-0019
fAX: 603.683.03]4
CITY COUNCIL
Agenda #
Meeting Date:
..
4/19/16
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City M a r
TITLE: AWARD OF MAINTENANCE SE VICES CONTRACT WITH DFS FLOORING FOR THE
TERM OF APRIL 19, 2016 THROUGH JUNE 30, 2019 TO PROVIDE FLOOR
MAINTENANCE SERVICES AT CITY HALL/LIBRARY, THE DIAMOND BAR CENTER,
HERITAGE PARK COMMUNITY CENTER AND PANTERA PARK ACTIVITY ROOM IN
THE AMOUNT NOT TO EXCEED $25,000 EACH FISCAL YEAR.
RECOMMENDATION: Award.
FINANCIAL IMPACT: Approval of this contract will authorize staff to expend up to $25,000 for floor
maintenance services during the 2015/16 fiscal year. Funds are included in
the adopted 2015/16 FY budget. Funding for the 2016/17, 2017/18 and
2018/19 fiscal years is pending the adoption of the budgets for those fiscal
years.
BACKGROUND: DFS Flooring has provided floor maintenance services at Diamond Bar facilities for
the past 10 years. The types of services they provide include carpet cleaning and extraction, plus
upholstery cleaning. Their services include the application of DuPont's patented proprietary low
moisture, polymer encapsulation, cleaning solution, known as ResisTech. When ResisTech is applied as
a part of a consistent carpet maintenance program, DuPont ResisTech chemistry surrounds each soil
particle so that it can't attract other soil and can be easily removed by dry vacuuming. DuPont
ResisTech chemistry also reduces the surface energy of the carpet to provide a "difficult -to -stick"
surface that reduces the chance of carpet re -soiling. Staff recommends that the City Council award this
maintenance services contract to DFS Flooring.
DISCUSSION:
Planned contract services each fiscal year for DFS Flooring
DBC Annual
Carpet cleaning: Office, area behind reception desk, Conference Room $ 150.00 Quarterly $600
PANTERA PARK
Carpet cleaning: Extract, dry, clean again: $ 385.00 Quarterly $1,540
Director of Community Services
Attachments: Contract dated 4/19/16 for term of 4/19/16 — 6/30/19
Proposal from DFS Flooring dated 4/7/16
Annual
HERITAGE PARK
Carpet cleaning: Extract, dry, clean again:
$ 385.00 Quarterly
$1,540
CITY HALL
Carpet cleaning, All open areas, hallways, conference rooms: Clean 4 x p/yr
Private offices and cubicles: Clean 1 x p/yr
Throughout as requested: Spot clean 12 x p/yr:
$ 550.00 Monthly
$6,600
Upholstery cleaning: Clean all upholstery in the lobbies, second floor public areas,
Breakroom, and first floor community room:
$ 790.00 Quarterly
$3,160
LIBRARY
Carpet cleaning: Multi -Purpose Rm, corridor, library (except rooms): Clean 4 x p/yr
One office and two study rooms: Clean 2 x p/yr
Throughout as requested: Spot clean 12 x p/yr:
$ 620.00 Monthly
$7,440
Upholstery cleaning: Clean all upholstery throughout and chairs in library office:
$ 635.00 Quarterly
$2,540
Contingency:
$1,580
GRAND TOTAL FOR EACH FISCAL YEAR NOT -TO -EXCEED
$25,000
Director of Community Services
Attachments: Contract dated 4/19/16 for term of 4/19/16 — 6/30/19
Proposal from DFS Flooring dated 4/7/16
MAINTENANCE SERVICES AGREEMENT
THIS AGREEMENT (the "Agreement") is made as of April 19, 2016 by and between the
City of Diamond Bar, a municipal corporation ("City") and DFS Flooring, a limited partnership
("Contractor").
1. Contractor's Services.
Subject to the terms and conditions set forth in this Agreement Contractor shall provide
to the reasonable satisfaction of the City the services set forth in the attached Exhibit "A",
which is incorporated herein by this reference. As a material inducement to the City to enter
into this Agreement, Contractor represents and warrants that it has thoroughly investigated the
work and fully understands the difficulties and restrictions in performing the work. Contractor
represents that it is fully qualified to perform such consulting services by virtue of its
experience and the training, education and expertise of its principals and employees.
Jason Williams Sr. Facilities Maintenance Worker (herein referred to as the "City's
Project Manager"), shall be the person to whom the Contractor will report for the performance
of services hereunder. It is understood that Contractor shall coordinate its services hereunder
with the City's Project Manager to the extent required by the City's Project Manager, and that
all performances required hereunder by Contractor shall be performed to the satisfaction of the
City's Project Manager and the City Manager
2. Term of Agreement. This Agreement shall take effect on the date first stated
above, and shall continue until June 30, 2019, unless earlier terminated pursuant to the
provisions herein. This Agreement may be extended as provided herein.
3. Compensation. City agrees to compensate Contractor for each service which
Contractor performs to the satisfaction of City in compliance with the scope of services set
forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form
specified by City. Total payment to Contractor pursuant to this Agreement shall not exceed
Twenty five thousand dollars ($25,000.00) annually without the prior written consent of the
City. The above not to exceed amount shall include all costs, including, but not limited to, all
clerical, administrative, overhead, telephone, travel and all related expenses.
4. Payment.
A. As scheduled services are completed, Contractor shall submit to City an invoice
for the services completed, authorized expenses, certified payroll and authorized extra work
actually performed or incurred.
B. All such invoices shall state the basis for the amount invoiced, including services
completed, the number of hours spent and any extra work performed.
C. City will pay Contractor the amount invoiced the City will pay Contractor the
amount properly invoiced within 35 days of receipt.
952078.1
D. Payment shall constitute payment in full for all services, authorized costs and
authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in the
scope or complexity of work, or for any other reason, shall be made unless and until such extra
services and a price therefore have been previously authorized in writing and approved by the
City Manager or his designee as an amendment to this Agreement. The amendment shall set
forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by
City to Contractor.
6. Priority of Documents. In the event of any inconsistency between the
provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall
control.
7. Status as Independent Contractor.
A. Contractor is, and shall at all times remain as to City, a wholly
independent contractor. Contractor shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically
provided herein. Neither City nor any of its agents shall have control over the conduct of
Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor
shall not, at any time, or in any manner, represent that it or any of its agents or employees are
in any manner employees of City.
B. Contractor agrees to pay all required taxes on amounts paid to Contractor
under this Agreement, and to indemnify and hold City harmless from any and all taxes,
assessments, penalties, and interest asserted against City by reason of the independent
contractor relationship created by this Agreement. In the event that City is audited by any
Federal or State agency regarding the independent contractor status of Contractor and the
audit in any way fails to sustain the validity of a wholly independent contractor relationship
between City and Contractor, then Contractor agrees to reimburse City for all costs, including
accounting and attorney's fees, arising out of such audit and any appeals relating thereto.
C. Contractor shall fully comply with Workers' Compensation laws regarding
Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City
harmless from any failure of Contractor to comply with applicable Worker's Compensation
laws.
D. Contractor shall, at Contractor's sole cost and expense fully secure and
comply with all federal, state and local governmental permit or licensing requirements,
including but not limited to the City of Diamond Bar, South Coast Air Quality Management
District, and California Air Resources Board.
E. In addition to any other remedies it may have, City shall have the right to
offset against the amount of any fees due to Contractor under this Agreement any amount due
to City from Contractor as a result of Contractor's failure to promptly pay to City any
reimbursement or indemnification required by this Agreement or for any amount or penalty
levied against the City for Contractor's failure to comply with this Section.
952078.1
8. Standard of Performance. Contractor shall perform all work at the standard of
care and skill ordinarily exercised by members of the profession under similar conditions and
represents that it and any subcontractors it may engage, possess any and all licenses which
are required to perform the work contemplated by this Agreement and shall maintain all
appropriate licenses during the performance of the work.
9. Indemnification.
Contractor shall indemnify, defend with counsel approved by City, and hold harmless
City, its officers, officials, employees and volunteers ("Indemnitees") from and against all
liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees,
expert fees and all other costs and fees of litigation) of every nature arising out of or in
connection with:
(1) Any and all claims under Worker's Compensation acts and other employee benefit
acts with respect to Contractor's employees or Contractor's contractor's employees arising out
of Contractor's work under this Agreement; and
(2) Any and all claims arising out of Contractor's performance of work hereunder or its
failure to comply with any of its obligations contained in this Agreement, regardless of City's
passive negligence, but excepting such loss or damage which is caused by the sole active
negligence or willful misconduct of the City. Should City in its sole discretion find Contractor's
legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense,
including without limitation reasonable attorneys' fees, expert fees and all other costs and fees
of litigation. The Contractor shall promptly pay any final judgment rendered against the
Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended
to be as broad and inclusive as is permitted by the law of the State of California and will
survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be
construed to extend to any third party indemnification rights of any kind.
10. Insurance.
A. Contractor shall at all times during the term of this Agreement carry, maintain,
and keep in full force and effect, with an insurance company authorized to do business in the
State of California and approved by the City the following insurance:
(1) a policy or policies of broad -form comprehensive general liability insurance
written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit
coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by
Contractor, its officers, employees, agents, and independent contractors in performance of
services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering all
owned, non -owned and hired automobiles, with minimum combined single limits coverage of
$1,000,000.00; and
952078.1
(4) Worker's Compensation insurance when required by law, with a minimum
limit of $500,000.00 or the amount required by law, whichever is greater.
B. The City, its officers, employees, agents, and volunteers shall be named as
additional insureds on the policies as to comprehensive general liability, property damage, and
automotive liability. The policies as to comprehensive general liability, property damage, and
automobile liability shall provide that they are primary, and that any insurance maintained by
the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not be non -
renewed, canceled, reduced, or otherwise modified (except through the addition of additional
insureds to the policy) by the insurance carrier without the insurance carrier giving City at least
ten (10) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or
otherwise modify the insurance coverage and in the event of any of the same by the insurer to
immediately notify the City.
D. All policies of insurance shall cover the obligations of Contractor pursuant to the
terms of this Agreement and shall be issued by an insurance company which is authorized to
do business in the State of California or which is approved in writing by the City; and shall be
placed have a current A.M. Best's rating of no less than A-, VII.
E. Contractor shall submit to City (1) insurance certificates indicating compliance
with the minimum insurance requirements above, and (2) insurance policy endorsements or a
copy of the insurance policy evidencing the additional insured requirements in this Agreement,
in a form acceptable to the City.
F. Self -Insured Retention/Deductibles. All policies required by this Agreement shall
allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible
of the policy in lieu of the Contractor (as the named insured) should Contractor fail to pay the
SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the
approval of the City. Contractor understands and agrees that satisfaction of this requirement is
an express condition precedent to the effectiveness of this Agreement. Failure by Contractor
as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement.
Should City pay the SIR or deductible on Contractor's due to such failure in order to secure
defense and indemnification as an additional insured under the policy, City may include such
amounts as damages in any action against Contractor for breach of this Agreement in addition
to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution
it may have against the Indemnitees.
H. Failure to Maintain Insurance, If Contractor fails to keep the insurance required
under this Agreement in full force and effect, City may take out the necessary insurance and
any premiums paid, plus 10% administrative overhead, shall be paid by Contractor, which
amounts may be deducted from any payments due Contractor.
I. Contractor shall include all subcontractors, if any, as insureds under its policies
or shall furnish separate certificates and endorsements for each subcontractor to the City for
952078.1
review and approval. All insurance for subcontractors shall be subject to all of the
requirements stated herein.
11. Confidentiality. Contractor in the course of its duties may have access to
confidential data of City, private individuals, or employees of the City. Contractor covenants
that all data, documents, discussion, or other information developed or received by Contractor
or provided for performance of this Agreement are deemed confidential and shall not be
disclosed by Contractor without written authorization by City. City shall grant such
authorization if disclosure is required by law. All City data shall be returned to City upon the
termination of this Agreement. Contractor's covenant under this section shall survive the
termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor
prepares reports of a proprietary nature specifically for and in connection with certain projects,
the City shall not, except with Contractor's prior written consent, use the same for other
unrelated projects.
12. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Contractor and its subcontractors shall maintain reasonably
full and complete books, documents, papers, accounting records, and other information
(collectively, the "records") pertaining to the costs of and completion of services performed
under this Agreement. The City and any of their authorized representatives shall have access
to and the right to audit and reproduce any of Contractor's records regarding the services
provided under this Agreement. Contractor shall maintain all such records for a period of at
least three (3) years after termination or completion of this Agreement. Contractor agrees to
make available all such records for inspection or audit at its offices during normal business
hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if
requested.
13. Conflict of Interest.
A. Contractor covenants that it presently has no interest and shall not acquire
any interest, direct or indirect, which may be affected by the services to be performed by
Contractor under this Agreement, or which would conflict in any manner with the performance
of its services hereunder. Contractor further covenants that, in performance of this Agreement,
no person having any such interest shall be employed by it. Furthermore, Contractor shall
avoid the appearance of having any interest which would conflict in any manner with the
performance of its services pursuant to this Agreement.
B. Contractor covenants not to give or receive any compensation, monetary
or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the
performance of this Agreement. Contractor's covenant under this section shall survive the
termination of this Agreement.
14. Termination. The City may terminate this Agreement with or without cause
upon thirty (30) days' written notice to Contractor. The effective date of termination shall be
upon the date specified in the notice of termination, or, in the event no date is specified, upon
the thirtieth (30th) day following delivery of the notice. In the event of such termination, City
agrees to pay Contractor for services satisfactorily rendered prior to the effective date of
termination. Immediately upon receiving written notice of termination, Contractor shall
discontinue performing services, unless the notice provides otherwise, except those services
952078 1
reasonably necessary to effectuate the termination. The City shall be not liable for any claim
of lost profits.
15. Personnel. Contractor represents that it has, or will secure at its own expense,
all personnel required to perform the services under this Agreement. All of the services
required under this Agreement will be performed by Contractor or under it supervision, and all
personnel engaged in the work shall be qualified to perform such services. Contractor
reserves the right to determine the assignment of its own employees to the performance of
Contractor's services under this Agreement, but City reserves the right, for good cause, to
require Contractor to exclude any employee from performing services on City's premises.
16. Extension Options.
A. The City shall have the option to extend this Agreement for no more than
three (3) - one year extensions, subject to the same terms and conditions contained herein, by
giving Contractor written notice of the exercise of this option at least thirty (30) days prior to the
expiration of the initial term of this Agreement.
B. In the event the City exercises its option to extend the term of this
Agreement for more than one additional year, the Contractor's unit prices shall be subject to
adjustment at the end of one-year extension and annually thereafter ("the adjustment date") as
follows:
Any increase in compensation will be negotiated between the City and the Contractor,
but in no event shall the increase exceed the amount that the Consumer Price Index
("CPI") for the Los Angeles -Anaheim -Riverside metropolitan area for the month
immediately preceding the Adjustment Date (the "Index Month") as reported by the
Bureau of Labor Statistics of the United States Department of Labor, has increased over
the CPI for the month one year prior to the Index Month. Any increase in compensation,
negotiated or based upon CPI, shall be subject to approval of the City Council if this
Agreement was originally approved by the City Council.
17. Prevailing Wage. Notice is hereby given that in accordance with the provisions
of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is
required to pay not less than the general prevailing rate of per diem wages for work of a similar
character in the locality in which the public works is performed, and not less than the general
prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of
the Department of Industrial Relations of the State of California is required to and has
determined such general prevailing rates of per diem wages. Copies of such prevailing rates
of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21810
Copley Drive, Diamond Bar, California, and are available to any interested party on request.
City also shall cause a copy of such determinations to be posted at the job site.
The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars
($25.00) for each laborer, workman or mechanic employed for each calendar day or portion
thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of
wages hereinbefore stipulated for any work done under this Agreement, by him or by any
subcontractor under him.
952078.1
The CONTRACTOR and any of its subcontractors must be registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes
the award of a contract for a public work on any public works project awarded after April 1,
2015. This Agreement is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
18. Non -Discrimination and Equal Employment Opportunity.
A. Contractor shall not discriminate as to race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or
sexual orientation, in the performance of its services and duties pursuant to this Agreement,
and will comply with all rules and regulations of City relating thereto. Such nondiscrimination
shall include but not be limited to the following: employment, upgrading, demotion, transfers,
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
B. Contractor will, in all solicitations or advertisements for employees placed
by or on behalf of Contractor state either that it is an equal opportunity employer or that all
qualified applicants will receive consideration for employment without regard to race, color,
creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap,
medical condition, or sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts for
standard commercial supplies or raw materials.
19. Time Is of the Essence. Time is of the essence in this Agreement. Contractor
shall do all things necessary and incidental to the prosecution of Contractor's work.
20 Delays and Extensions of Time. Contractor's sole remedy for delays outside
its control shall be an extension of time. No matter what the cause of the delay, Contractor
must document any delay and request an extension of time in writing at the time of the delay to
the satisfaction of City. Any extensions granted shall be limited to the length of the delay
outside Contractor's control. If Contractor believes that delays caused by the City will cause it
to incur additional costs, it must specify, in writing, why the delay has caused additional costs
to be incurred and the exact amount of such cost within 10 days of the time the delay occurs.
No additional costs can be paid that exceed the not to exceed amount absent a written
amendment to this Agreement. In no event shall the Contractor be entitled to any claim for lost
profits due to any delay, whether caused by the City or due to some other cause.
21. Assignment. Contractor shall not assign or transfer any interest in this
Agreement nor the performance of any of Contractor's obligations hereunder, without the prior
written consent of City, and any attempt by Contractor to so assign this Agreement or any
rights, duties, or obligations arising hereunder shall be void and of no effect.
22. Compliance with Laws. Contractor shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
23. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any
one or more of the conditions of performance under this Agreement shall not be a waiver of
952078.1
any other condition of performance under this Agreement. In no event shall the making by City
of any payment to Contractor constitute or be construed as a waiver by City of any breach of
covenant, or any default which may then exist on the part of Contractor, and the making of any
such payment by City shall in no way impair or prejudice any right or remedy available to City
with regard to such breach or default.
24. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the provisions of
this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its
costs of suit, including reasonable attorney's fees and costs, including costs of expert
witnesses and Contractors.
25. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by the
parties, may be referred by the parties hereto for mediation. A third party, neutral mediation
service shall be selected, as agreed upon by the parties and the costs and expenses thereof
shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts
to resolve any such dispute or controversy so submitted to mediation. It is specifically
understood and agreed by the parties hereto that mutual good faith efforts to resolve the same
any dispute or controversy as provided herein, shall be a condition precedent to the institution
of any action or proceeding, whether at law or in equity with respect to any such dispute or
controversy.
26. Notices. Any notices, bills, invoices, or reports required by this Agreement shall
be deemed received on (a) the day of delivery if delivered by hand during regular business
hours or by facsimile before or during regular business hours; or (b) on the third business day
following deposit in the United States mail, postage prepaid, to the addresses heretofore set
forth in the Agreement, or to such other addresses as the parties may, from time to time,
designate in writing pursuant to the provisions of this section.
"CONTRACTOR"
DFS Flooring limited partnership
2916 E. Coronado Street
Anaheim, CA 92806
Attn.: Jackie Brown
Phone: 714-493-9866
E -Mail:
"CITY"
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765-4178
Attn.: James DeStefano
Phone: 909-839-7010
27. Governing Law. This Agreement shall be interpreted, construed and enforced
in accordance with the laws of the State of California.
28. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed to be the original, and all of which together shall constitute one
and the same instrument.
29. Entire Agreement. This Agreement, and any other documents incorporated
herein by reference, represent the entire and integrated agreement between Contractor and
City. This Agreement supersedes all prior oral or written negotiations, representations or
agreements. This Agreement may not be amended, nor any provision or breach hereof
952078. i
waived, except in a writing signed by the parties which expressly refers to this Agreement.
Amendments on behalf of the City will only be valid if signed by a person duly authorized to do
so under the City's Purchasing Ordinance.
IN WITNESS of this Agreement, the parties have executed this Agreement as of
the date first written above.
"Contractor"
DFS Flooring, Limited Partnership
By:
Printed Name:
Title:
By:
Printed Name:
Title:
Approved as to form:
City Attorney
"C ity"
CITY OF DIAMOND BAR
By:
Nancy A. Lyons
Mayor
ATTEST:
City Clerk
State of California "CONTRACTOR'S" License No. 999046.
CONTRACTOR'S Business Phone
Emergency Phone
at which CONTRACTOR can be reached at any time.
952078.1
Proposal
2916 E. Coronado Street
Anaheim, CA 92806
Lic. # 999046
Ph: 714-493-9866 Fax: 714-238-9267
Exhibit "A"
Exclusive Provider of:
ResisTech TM Maintenance
Proposal Date: 4-7-16
Proposal*
Contact: Jackie Brown
Submitted To:
Project
Anthony Jordan
Community Center, City Hall, Library,
City of Diamond Bar
Tiny Tots Preschools — Pantera Park and
21810 Copley Drive
Heritage Park
Diamond Bar, CA 91765
Carpet and Upholstery Cleaning
Services wouia mcivae: App ication of DuPont's patented proprietary low moisture, polymer encapsulation, cleaning
solution (ResisTech). Hot water extraction where necessary. Post spotting as necessary, including all pre-treatment
and extraction. Most spots and spills can be removed with the exception of petroleum based products, bleaches,
caustic alkalis, strong acids, paint, substantive dyes and other substances that permanently destroy or change the
color of the carpet.
COMMUNITY CENTER
Carpet cleaning: Office, area behind reception desk, Willow Room
If scheduled with other cleaning (parks):
If scheduled separately:
TINY TOTS PRESCHOOL — PANTERA PARK
Carpet cleaning: Extract, dry, clean again with ResisTech:
TINY TOTS PRESCHOOL— HERITAGE PARK
Carpet cleaning: Extract, dry, clean again with ResisTech:
CITY HALL
Carpet cleaning; All open areas, hallways, conference rooms: Clean 4 x p/yr
Private offices and cubicles: Clean 1 x p/yr
Throughout as requested: Spot clean 12 x p/yr:
$ 150.00 Quarterly
$ 350.00 Quarterly
$ 385.00 Quarterly
$ 385.00 Quarterly
$ 550.00 Monthly
Upholstery cleaning: Clean all upholstery in the lobbies, second floor public areas,
Breakroom, and first floor community room: $ 790.00 Quarterly
LIBRARY
Carpet cleaning: Multi -Purpose Rm, corridor, library (except rooms): Clean 4 x p/yr
One office and two study rooms: Clean 2 x p/yr
Throughout as requested: Spot clean 12 x p/yr: $ 620.00 Monthly
Upholstery cleaning: Clean all upholstery throughout and chairs in library office; $ 635.00 Quarterly
Emergency services provided at a time & materials rate of $100 p/hr. Minimum charge is $350.00.
Terms are net 30 days from date of invoice.
Thank you for choosing DFS. Authorized Signature
CITY COUNCIL
Agenda 4 6.7
Meeting Date: 4119116
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
g
FROM: James DeStefano, City Man g
TITLE: AWARD OF CONTRACT TO CON rROL AIR CONDITIONING CORPORATION
FOR THE CITY HALL SERVER ROOM HVAC REPLACEMENT PROJECT IN
THE AMOUNT NOT TO EXCEED $66,840, PLUS A 20% CONTINGENCY OF
$13,160 FOR UNEXPECTED CONDITIONS, FOR A TOTAL AUTHORIZATION
OF $80,000 FOR THE 2015/16 FISCAL YEAR.
RECOMMENDATION: Award contract.
FINANCIAL IMPACT: $80,000 in funds for the City Hall server room HVAC replacement
project is included in the 2015/16 Fiscal Year budget. The proposed contract is for the
amount not to exceed $66,840. Staff is also requesting a contingency of $13,160 should
unexpected conditions be encountered.
BACKGROUND: The current air conditioning system for the server room at City Hall is
about 14 years old and is nearing the end of its serviceable life. It provides 6 tons of cooling
capacity. The 6 tons of cooling is produced by 2 each 3 ton Liebert units currently running at
100% to maintain the desired temperature of the room. A 5 ton unit stands in reserve in
case one of the primary 3 ton units stops working or needs to be shut down for maintenance.
In order to plan for the replacement of the air conditioning system for the server room, staff
released an RFP and subsequently awarded a contract to Design West to design the new
system. The design provides for a cost-effective method of cooling the server room, with
redundancy. Redundancy for this project means that cooling capacity is needed for not only
maintaining the temperature of the server room, but also provides back-up capacity in case
of primary equipment failure, or the need to shut down the primary cooling equipment for
routine maintenance. The backup unit will start automatically, maintain the proper
temperature of the server room, plus will notify City staff if the equipment stops operating.
Plans and specifications for the new design were released on 2/12/16 to obtain a
construction contractor to install the new air conditioning system in the server room. The bid
opening was conducted on Tuesday, April 12, 2016 and only one bid was received; from
Control Air Conditioning Corporation. Staff checked Control Air Conditioning Corporation's
contractor's license on the State's Contractor License Board website, and their license is
current and active. Staff also checked references for Control Air Conditioning Corporation,
and staff has no concerns with awarding the contract to this company.
DISCUSSION: The server room plays a vital role in the operation of the entire computer
system that all City employees depend on to conduct City business. In order for the
computer system to operate at peak efficiency for its expected operational lifespan, the
server room must maintain a temperature of approximately 72 degrees. When the HVAC
system is not in operation, the temperature in the server room can rise to the high 90s. This
level of heat can cause the computer system to malfunction and ultimately result in
equipment failure. The value of the equipment in the server room is about $2,000,000. The
HVAC system designed by Design West that will be installed by the contractor under this
contract will provide the best thermal protection for the valuable equipment in the server
room.
Director of Community Services
REVIEWED BY:
Dianna Honeywell
Finance Director
Attachments: Agreement with Control Air Conditioning Corporation dated 4/19/16 (award
of contract date)
Bid Results dated 4/12/16
AGREEMENT
The following agreement ("Agreement") is made and entered into, in duplicate,
as of the date executed by the Mayor and attested to by the City Clerk, by and between
Control Air Conditioning Corporation hereinafter referred to as the "Contractor" and
the City of Diamond Bar, California, hereinafter referred to as "City."
WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly
opened, and declared on the date specified in the notice; and
WHEREAS, City accepted the bid of Contractor Control Air Conditioning
Corporation and;
WHEREAS, City has authorized the Mayor to execute a written contract with
Contractor for furnishing labor, equipment and material for the City Hall Server Room
HVAC Replacement Project in the City of Diamond Bar.
NOW, THEREFORE, in consideration of the mutual covenants herein contained,
it is agreed:
1. GENERAL SCOPE OF WORK: Contractor shall furnish all necessary
labor, tools, materials, appliances, and equipment for and do the work for the City Hall
Server Room HVAC Replacement Project in the City of Diamond Bar. The work to be
performed in accordance with the plans and specifications, dated 11123/15 (The Plans
and Specifications) on file in the office of the City Clerk and in accordance with bid
prices hereinafter mentioned and in accordance with the instructions of the City
Engineer.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED
COMPLEMENTARY: The Plans and Specifications are incorporated herein by
reference and made a part hereof with like force and effect as if set forth in full herein.
The Plans and Specifications, Contractor's Bid dated 4111/16, together with this
Agreement shall constitute the contract between the parties. This Agreement is
intended to require a complete and finished piece of work and anything necessary to
complete the work properly and in accordance with the law and lawful governmental
regulations shall be performed by the Contractor whether set out specifically in the
contract or not. Should it be ascertained that any inconsistency exists between the
aforesaid documents and this Agreement, the provisions of this Agreement shall control.
3. COMPENSATION: Contractor agrees to receive and accept the prices set
forth in its Bid Proposal as full compensation for furnishing all materials, performing all
work, and fulfilling all obligations hereunder. Said compensation shall cover all
expenses, losses, damages, and consequences arising out of the nature of the work
during its progress or prior to its acceptance including those for well and faithfully
completing the work and the whole thereof in the manner and time specified in the
aforesaid contract documents; and also including those arising from actions of the
elements, unforeseen difficulties or obstructions encountered in the prosecution of the
work, suspension or discontinuance of the work, and all other unknowns or risks of any
description connected with the work.
4. TERM OF CONTRACT: Contractor agrees to complete the work within
sixty (60) calendar days from the date of the notice to proceed.
Contractor agrees further to the assessment of liquidated damages in the amount
of Five -Hundred ($500.00) dollars for each calendar day the work remains incomplete
beyond the expiration of the completion date. City may deduct the amount thereof from
any monies due or that may become due the Contractor under this Agreement.
Progress payments made after the scheduled date of completion shall not constitute a
waiver of liquidated damages.
5. INSURANCE: Contractor shall not commence work under this contract
until he has obtained all insurance required hereunder in a company or companies
acceptable to City nor shall the Contractor allow any sub -contractor to commence work
on his sub -contract until all insurance required of the sub -contractor has been obtained.
The Contractor shall take out and maintain at all times during the life of this contract the
following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, the
Contractor shall furnish to the City a certificate of insurance as proof that he has taken
out full workers' compensation insurance for all persons whom he may employ directly
or through sub -contractors in carrying out the work specified herein, in accordance with
the laws of the State of California. Such insurance shall be maintained in full force and
effect during the period covered by this contract.
In accordance with the provisions of Section 3700 of the California
Labor Code, every Contractor shall secure the payment of
compensation to his employees. The Contractor, prior to
commencing work, shall sign and file with the City a certification as
follows:
"I am aware of the provisions of Section 3700 of the Labor
Code which requires every employer to be insured against
liability for workers' compensation or to undertake self
insurance in accordance with the provisions of that Code, and
I will comply with such provisions before commencing the
performance of work of this contract."
For all operations of the Contractor or any sub -contractor in
performing the work provided for herein, insurance with the
following minimum limits and coverage:
1) General Liability - $2,000,000 per occurrence for bodily
injury, personal injury and property damage. If Commercial
General Liability insurance or other form with a general
aggregate limit is used, either the general aggregate limit
shall apply separately to this Agreement or the general
aggregate limit shall be twice the required occurrence limit.
2) Automobile - $1,000,000 per accident for bodily injury and
property damage.
3) Employer's Liability - $1,000,000 per accident for bodily
injury or disease.
C. Each such policy of insurance provided for in paragraph b. shall:
1) Be issued by an insurance company approved in writing by
City, which is authorized to do business in the State of
California.
2) Name as additional insured the City of Diamond Bar, its
officers, agents and employees, and any other parties
specified in the bid documents to be so included;
3) Specify it acts as primary insurance and that no insurance
held or owned by the designated additional insured shall be
called upon to cover a loss under the policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not
be canceled nor the amount of the coverage thereof reduced
until thirty (30) days after receipt by City of a written notice of
such cancellation or reduction of coverage."
5) Otherwise be in form satisfactory to the City.
The policy of insurance provided for in subparagraph a. shall
contain an endorsement which:
1) Waives all right of subrogation against all persons and
entities specified in subparagraph 4.c.(2) hereof to be listed
as additional insured in the policy of insurance provided for
in paragraph b. by reason of any claim arising out of or
connected with the operations of Contractor or any sub-
contractor in performing the work provided for herein;
2) Provides it shall not be canceled or altered without thirty (30)
days' written notice thereof given to City.
e. The Contractor shall, prior to performing any work under this
Agreement, deliver to the City Manager or his designee the original
policies of insurance required in paragraphs a. and b. hereof, or
deliver to the City Manager or his designee a certificate of the
insurance company, showing the issuance of such insurance, and
the additional insured and other provisions required herein.
Self Insured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-
insured retention ("SIR") and/or deductible of the policy in lieu of the
Owner (as the named insured) should Contractor fail to pay the SIR
or deductible requirements. The amount of the SIR or deductible
shall be subject to the approval of the City Attorney and the
Finance Director. Contractor understands and agrees that
satisfaction of this requirement is an express condition precedent to
the effectiveness of this Agreement. Failure by Contractor as
primary insured to pay its SIR or deductible constitutes a material
breach of this Agreement. Should City pay the SIR or deductible
on Contractor's behalf upon the Contractor's failure or refusal to do
so in order to secure defense and indemnification as an additional
insured under the policy, City may include such amounts as
damages in any action against Contractor for breach of this
Agreement in addition to any other damages incurred by City due to
the breach.
6. PREVAILING WAGE: Notice is hereby given that in accordance with the
provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the
Contractor is required to pay not less than the general prevailing rate of per diem wages
for work of a similar character in the locality in which the public works is performed, and
not less than the general prevailing rate of per diem wages for holiday and overtime
work. In that regard, the Director of the Department of Industrial Relations of the State
of California is required to and has determined such general prevailing rates of per diem
wages. Copies of such prevailing rates of per diem wages are on file in the Office of the
City Clerk of the City of Diamond Bar, 21810 Copley Drive, Diamond Bar, California,
and are available to any interested party on request. City also shall cause a copy of
such determinations to be posted at the job site.
Contractor shall forfeit, as penalty to City, not more than two hundred dollars
($200.00) for each laborer, workman or mechanic employed for each calendar day or
portion thereof, if such laborer, workman or mechanic is paid less than the general
prevailing rate of wages hereinbefore stipulated for any work done under this
Agreement, by him or by any sub -contractor under him.
Contractor and any of its sub -contractors must be registered with the Department
of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the
award of a contract for a public work on any public works project awarded after April 1,
2015. This Agreement is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of
Section 1777.5 of the Labor Code, and in accordance with the regulations of the
California Apprenticeship Council, properly indentured apprentices may be employed in
the performance of the work.
Contractor is required to make contribution to funds established for the
administrative of apprenticeship programs if he employs registered apprentices or
journeymen in any apprenticeship trade on such contracts and if other Contractors on
the public works site are making such contributions.
Contractor and sub -contractor under him shall comply with the requirements of
Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a
legal day's work for all workmen employed in the execution of this contract, and the
Contractor and any sub -contractor under him shall comply with and be governed by the
laws of the State of California having to do with working hours set forth in Division 2,
Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.
Contractor shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each
laborer, workman or mechanic employed in the execution of the contract, by him or any
sub -contractor under him, upon any of the work hereinbefore mentioned, for each
calendar day during which the laborer, workman or mechanic is required or permitted to
labor more than eight (8) hours in violation of the Labor Code.
9. TRAVEL AND SUBSISTENCE PAY: Contractor agrees to pay travel and
subsistence pay to each workman needed to execute the work required by this contract
as such travel and subsistence payments are defined in the applicable collective
bargaining agreements filed in accordance with Labor Code Section 1773.8.
10. CONTRACTOR'S LIABILITY: The City and its officers, agents and
employees ("Indemnitees") shall not be answerable or accountable in any manner for
any loss or damage that may happen to the work or any part thereof, or for any of the
materials or other things used or employed in performing the work; or for injury or
damage to any person or persons, either workers or employees of Contractor, of its
sub -contractors or the public, or for damage to adjoining or other property from any
cause whatsoever arising out of or in connection with the performance of the work.
Contractor shall be responsible for any damage or injury to any person or property
resulting from defects or obstructions or from any cause whatsoever.
Contractor will indemnify Indemnities against and will hold and save Indemnitees
harmless from any and all actions, claims, damages to persons or property, penalties,
obligations or liabilities that may be asserted or claimed by any person, firm, entity,
corporation, political subdivision, or other organization arising out of or in connection
with the work, operation, or activities of Contractor, its agents, employees, sub-
contractors or invitees provided for herein, whether or not there is concurrent passive
negligence on the part of City. In connection therewith:
a. Contractor will defend any action or actions filed in connection with
any such claims, damages, penalties, obligations or liabilities and
will pay all costs and expenses, including attorneys' fees, expert
fees and costs incurred in connection therewith.
b. Contractor will promptly pay any judgment rendered against
Contractor or Indemnitees covering such claims, damages,
penalties, obligations and liabilities arising out of or in connection
with such work, operations or activities of Contractor hereunder,
and Contractor agrees to save and hold the Indemnitees harmless
therefrom.
C. In the event Indemnitees are made a party to any action or
proceeding filed or prosecuted against Contractor for damages or
other claims arising out of or in connection with the work, operation
or activities hereunder, Contractor agrees to pay to Indemnitees
and any all costs and expenses incurred by Indemnitees in such
action or proceeding together with reasonable attorneys' fees.
Contractor's obligations under this section apply regardless of whether or not
such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost,
expense, judgment, civil fine or penalty, or liability was caused in part or contributed to
by an Indemnitee. However, without affecting the rights of City under any provision of
this Agreement, Contractor shall not be required to indemnify and hold harmless City for
liability attributable to the active negligence of City provided such active negligence is
determined by agreement between the parties or by the findings of a court of competent
jurisdiction. In instances where City is shown to have been actively negligent and where
City active negligence accounts for only a percentage of the liability involved, the
obligation of Contractor will be for that entire portion or percentage of liability not
attributable to the active negligence of City.
So much of the money due to Contractor under and by virtue of the contract as
shall be considered necessary by City may be retained by City until disposition has
been made of such actions or claims for damages as aforesaid.
It is expressly understood and agreed that the foregoing provisions are intended
to be as broad and inclusive as is permitted by the law of the State of California. This
indemnity provision shall survive the termination of the Agreement and is in addition to
any other rights or remedies which Indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of
any insurance coverage which may have been required under this Agreement or any
additional insured endorsements which may extend to Indemnitees.
Contractor, on behalf of itself and all parties claiming under or through it, hereby
waives all rights of subrogation and contribution against the Indemnitees, while acting
within the scope of their duties, from all claims, losses and liabilities arising out of or
incident to activities or operations performed by or on behalf of the Contractor
regardless of any prior, concurrent, or subsequent passive negligence by the
Indemnitees.
11, NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no
discrimination shall be made in the employment of persons in the work contemplated by
this Agreement because of the race, color or religion of such person. A violation of this
section exposes the Contractor to the penalties provided for in Labor Code Section
1735.
12. Reserved.
13. TERMINATION: This Agreement may be terminated by the City, without
cause, upon the giving of a written "Notice of Termination" to Contractor at least thirty
(30) days prior to the date of termination specified in the notice. In the event of such
termination, Contractor shall only be paid for services rendered and expenses
necessarily incurred prior to the effective date of termination and those reasonably
necessary to effectuate the termination. Contractor shall not be entitled to any claim for
lost profits.
State of California Contractor's License No. 369439
Contractor's Business P
Contractor's emergency phone which can be reached at any time:
IN WITNESS WHEREOF, the parties hereto have executed this Agreement with
all the formalities required by law on the respective dates set forth opposite their
signatures.
By:
Title:
Date:
By:
Title:
Date:
CITY OF DIAMOND BAR, CALIFORNIA
By:
NANCY A. LYONS, MAYOR
Date
ATTEST:
By:
TOMMYE CRIBBINS, CITY CLERK
Date
APPROVED AS TO FORM:
CITY ATTORNEY
Date
• ' •
PROJECT: City Hall Server Room HVAC Replacement Project (Project No. 25816)
BID OPENING DATE: April 12, 2016 —10:00 a.m.
CONTRACTOR
AMOUNT OF BID
BID BOND
ADDENDUM
COMMENTS
COntfdt AirVIM'
as
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PAGE I OF
TO: CITY CLERK
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