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HomeMy WebLinkAbout04/14/2016 - AGENDA - Regular MeetingTRAFFIC & TRANSPORTATION COMMISSION AGENDA April 14, 2016 7:00 P.M., Regular Meeting Diamond Bar City Hall Windmill Community Room 21810 Copley Drive Diamond Bar, California Chairman Vice -Chairman Commissioner Commissioner Commissioner Ed Pechy Surendra Mehta Mahendra Garg Shokoufeh Mirzaei Cynthia Quan Written materials distributed to the Traffic and Transportation Commission within 72 hours ofthe Traffic and Transportation Commission meeting are availableforpublic inspection immediately upon distribution in the City Clerk's office at21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies ofstaffreports or other written documentation relating to agenda items are on file in the Public Works Department located at 21810 Copley Drive, and are available for public inspection. Ifyou have questions regarding an agenda item, please call (909) 839- 7040 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type ofspecial equipment, assistance, or accommodations) in order to communicate at a City public meeting must inform the Public Works Department at (909) 839-7040 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Community Room and encourages you to do the same CITY OF DIAMOND BAR TRAFFIC AND TRANSPORTATION COMMISSION AGENDA April 14, 2016 DIAMOND BAR CITY HALL WINDMILL COMMUNITY ROOM 21810 COPLEY DRIVE, DIAMOND BAR CALL TO ORDER: 7:00 p.m. PLEDGE OF ALLEGIANCE: Commissioner Mirzaei ROLL CALL: Commissioners Garg, Mehta, Mirzaei, Pechy, Quan I. APPROVAL OF MINUTES A. Minutes of January 14, 2016 B. Minutes of March 10, 2016 II. PUBLIC COMMENTS This is the time and place for the general public to address the Commission. Items to be discussed here are those which do not already appear on this agenda. III. ITEMS FROM STAFF A. Traffic Enforcement Update * 1. Citations: January, February & March 2016 2. Collisions: January, February & March 2016 3. Street Sweeping: January, February & March 2016 IV. OLD BUSINESS Vi. NEW BUSINESS VII. STATUS OF PREVIOUS ACTION ITEMS VIII. ITEMS FROM COMMISSIONERS IX. INFORMATIONAL ITEMS A. Traffic Signal Infrastructure Upgrades Project — Phase I & Phase II B. Adaptive Traffic Control Signal System- RFP C. Area 4 Road Maintenance Project D. Willow Heights Construction Update E. Lemon Avenue Interchange Project F. SR -57/60 Confluence Project G. TR 63623 — Southpointe Residential Development H. Grand/Golden Springs Intersection Improvements Update I. Morning Canyon Road Rehabilitation Project J. City Council Goals & Objectives — FY 2016-17 X. SCHEDULE OF FUTURE CITY EVENTS A. CITY BIRTHDAY PARTY/CAR SHOW — Saturday, April 16, 2016 — 11:00 a.m. — 5:00 p.m., Pantera Park, 738 Pantera Drive B. CITY COUNCIL MEETING — Tuesday, April 19, 2016 — 6:30 p.m., AQMD/Government Center, Auditorium, 21865 Copley Drive C. PLANNING COMMISSION MEETING — Tuesday, April 26, 2016 — 6:30 p.m., Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive D. PARKS & RECREATION COMMISSION MEETING — Thursday, April 28, 2016 — 7:00 p.m., Diamond Bar City Hall, Windmill Community Room, 21810 Copley Drive E. CITY COUNCIL MEETING = Tuesday, May 3, 2016 — 6:30 p.m., ACMD/Government Center, Auditorium, 21865 Copley Drive F. PLANNING COMMISSION MEETING — Tuesday, May 10, 2016 — 6:30 p.m., Diamond Bar City Hall, Windmill Community Room, 21810 Copley Drive G. TRAFFIC & TRANSPORTATION COMMISSION MEETING — Thursday, May 12, 2016 — 7:00 p.m., Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive XI. ADJOURNMENT * THIS INFORMATION WILL BE PROVIDED AT THE APRIL 14, 2016 MEETING CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING JANUARY 14, 2016 CALL TO ORDER: Vice -Chairman Mok called the meeting to order at 7:02 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Vice -Chair Mok led the Pledge of Allegiance. ROLL CALL: Commissioners Surendra Mehta, Ed Pechy, Vice Chair Ken Mok Absent: Commissioners Shokoufeh Mirzaei and Manisha Sulakhe were excused. Also Present: David Liu, Public Works Director; Kimberly Young, Senior Civil Engineer; Christian Malpica, Associate Engineer; John Beshay, Associate Engineer; and Marcy Hilario Administrative Coordinator. I. APPROVAL OF MINUTES: A. Minutes of the November 12, 2015 Regular Meeting. C/Pechy moved, VC/Mok seconded, to approve the Minutes of the November 12, 2015 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Pechy, VC/Mok, NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Mehta ABSENT: COMMISSIONERS: Mirzaei, Sulakhe II. PUBLIC COMMENTS: None III. ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: 1. Citations: October, November and December 2015 2. Collisions: October, November and December 2015 3. Street Sweeping: October, November and December 2015 JANUARY 14, 2016 PAGE 2 T&T COMMISSION C/Pechy moved, C/Mehta seconded, to receive and file the Traffic Enforcement Update reports for October, November and December 2015. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mehta, Pechy, VC/Mok, NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Mirzaei, Sulakhe IV. OLD BUSINESS: None V. NEW BUSINESS: None VI. STATUS OF PREVIOUS ACTION ITEMS: None VII. ITEMS FROM COMMISSIONERS: C/Pechy passed photographs to staff showing pavement damage on northbound Diamond Bar Boulevard from the Haggan Shopping Center entrance to the westbound SR -60 off -ramp. He inquired about what caused the damage and what staff planned for remediation. PWD/Liu responded that staff is aware of the peeling slurry seal condition, and indicated that slurry seal was done in 2014. A comprehensive repair plan will be developed and scheduled. VIII. INFORMATIONAL ITEMS: A. Traffic Signal Infrastructure Upgrades Project —AE/Malpica reported that the project to enhance the overall communication network to obtain a higher bandwidth capacity is being advertised with a bid opening date of February 1sc The project includes rewiring of three intersections and replacement of 50 traffic signal controllers. B. Comprehensive Groundwater Drainage Study—AE/Malpica stated thatthe report was completed and the City will move forward with two project locations; one along Golden Springs Drive west of Platina Drive and one at Brea Canyon Road north of Sapphire Lane. Cost of construction will be in excess of $200,000. C. Morning Canyon Roadway Rehabilitation Project— SCENoung relayed that this project is nearing final design, with plans under review by L.A. County. This project incorporates the relocation of county -owned catch basins along Morning Canyon to accommodate a larger parkway for the existing trees. Once staff obtains sign -off of the plans, the project will go out to bid. JANUARY 14, 2016 PAGE 3 T&T COMMISSION VC/Mok asked if staff had heard from the arborist. SCE/Young responded no, the trees have been cut down and any additional trees that may need to be removed will have the root structures examined by the arborist when construction commences. D. Area 4 Road Maintenance Project— SCE/Young reported that an RFP was sent to design firms for design and construction management services. Proposals are due on January 25th. Area 4 encompasses the entire neighborhood north of Pathfinder Road to the city limits and east of Brea Canyon Road (Lycoming and Washington Streets). E. Willow Heights Construction Update — AE/Beshay conveyed that three traffic signal pole foundations were poured today and poles will be installed shortly. The color concrete for the sidewalks has been poured along Brea Canyon Road and pavers will be installed next week. The up -lighting and pre- cast posts have been installed on Brea Canyon Road and the wood rails will be installed next week. F. South Point Residential Development — Prior to the meeting, SCE/Young provided to the Commission a copy of a letter that was mailed out to approximately 600 residents last week notifying them of the South Point Development. The development was approved in 2007 and consists of 99 -unit residential detached condominiums. Due to the recession, the state granted automatic extensions of approved Tentative Maps which allowed the Map to remain valid until March 6, 2017. In 2015, Lennar Homes purchased the project from Lewis Operating Companies and commenced grading activities this week. Grading is expected to take three months, barring weather with full project buildout expected by August 2017. Main access to this project will be from Larkstone Drive and there will be an access -only point off of Morning Sun Avenue, which lays within the County of Los Angeles unincorporated area. Construction hours are permitted from 7:00 a.m. to 6:00 p.m. and, because this project is located directly across from South Point Middle School, the contractor is working closely with the school principal to ensure the safety of school aged children. G. Grand Avenue Beautification Project — AE/Beshay stated that staff conducted a walk-thru last Wednesday with the project construction manager and contractor to review the completed punch list items. This included adjusting up -lighting for sidewalk trees and repair of concrete work. VC/Mok asked if the pavers had been replaced at Longview Drive and Grand Avenue. AE/Beshay responded affirmatively that they were replaced the week of December 28th H. Lemon Avenue Interchange Project — SCE/Young reported that the consultant designer (Jacobs) is working out final design details with Caltrans. Staff expects approval with a ready -to -list date in February, which will allow construction to commence by late summer. JANUARY 14, 2016 PAGE 4 T&T COMMISSION I. SR -57/60 Confluence Project— SCE/Young relayed that construction of the first phase of this project (westbound on-ramp adjacent to the vacant Honda parcel) is expected to begin in March. Phase II, relocation of the westbound off ramp, 400 feet north of its current location, will commence six months following Phase I. VC/Mok asked if either of the two buildings in close proximity to the project would be razed during construction of the on-ramp. PWD/Liu responded that demolition of those buildings, clean-up of the property and fencing off of the property is scheduled to take place prior to construction. IX. SCHEDULE OF FUTURE CITY EVENTS: As listed in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Vice -Chair Mok adjourned the meeting at 7:25 p.m. The foregoing minutes are hereby approved this day of 2016. Respectfully Submitted, David G. Liu, Secretary Attest: CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING MARCH 10, 2016 CALL TO ORDER: Public Works Director Liu called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Mehta led the Pledge of Allegiance. ADMINISTRATION OF OATH OF OFFICE FOR TRAFFIC AND TRANSPORTATION COMMISSIONERS — Administered by Tommye Cribbins, City Clerk ROLL CALL: Commissioners Mahendra Garg, Surendra Mehta, Shokoufeh Mirzaei, Ed Pechy, Cynthia Quan Also Present: David Liu, Public Works Director; Kimberly Young, Senior Civil Engineer; Christian Malpica, Associate Engineer (Traffic); John Beshay, Associate Engineer; and Debby Gonzales Administrative Coordinator. I. REORGANIZATION OF THE TRAFFIC AND TRANSPORTATION COMMISSION - Selection of Chair and Vice Chair C/Mehta nominated C/Pechy to serve as Chair of the Traffic and Transportation Commission. C/Mirzaei seconded the nomination. With no other nominations offered, C/Pechy was unanimously elected to serve as Chairperson of the Traffic and Transportation Commission by the following Roll Call vote: C/Garg Yes C/Mehta Yes C/Mirzaei Yes C/Pechy Yes C/Quan Yes March 10, 2016 PAGE 2 T&T COMMISSION Chair/Pechy opened nominations for Vice Chair of the Traffic and Transportation Commission. C/Garg nominated C/Mehta to serve as Vice Chair of the Traffic and Transportation Commission. Chair/Pechy seconded the nomination. With no other nominations offered, C/Mehta was unanimously elected to serve as Vice Chairperson of the Traffic and Transportation Commission by the following Roll Call vote: C/Garg Yes C/Mehta Yes C/Mirzaei Yes Chair/Pechy Yes C/Quan Yes APPROVAL OF MINUTES: A. Minutes of the January 14, 2016 Regular Meeting — Continued to April 14, 2016. III. PUBLIC COMMENTS: Kevin Mok congratulated Chair/Pechy, VC/Mehta and new Commissioners on their appointments. He had 10 great years on the T&T Commission serving as a Commissioner, Chair and Vice Chair. When Mayor Lyons asked if he would move on to the Planning Commission, it was with mixed feelings he agreed to do so. He told her that if he could do both, he would because the T&T Commission is a great group of people and it was a pleasure working with everyone. He felt guilty leaving the relatively new Commissioners; however, with such a professional group there are no concerns. Before anything comes before this Commission, Commissioners can rest assured that it has been thoroughly researched and when it comes to the Commission for consideration it is correct. He said he looked forward to seeing everyone at the City Birthday Party, the State of the City and the exciting Ethics Training. IV. ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: 1. Citations: December 2015, January & February 2016 2. Collisions: December 2015, January & February 2016 3. Street Sweeping: December 2015, January & February 2016 C/Pechy moved, C/Quan seconded, to receive and file the Traffic Enforcement Update reports for December 2015 and January and February 2016. Motion carried by the following Roll Call vote: March 10, 2016 PAGE 3 T&T COMMISSION AYES: NOES: ABSENT: V. OLD BUSINESS SIA VII. NEW BUSINESS COMMISSIONERS COMMISSIONERS: COMMISSIONERS: am None STATUS OF PREVIOUS ACTION ITEMS: VIII. ITEMS FROM COMMISSIONERS: Garg, Mirzaei, Quan, VC/Mehta, Chair/Pechy None None None C/Quan said she noticed that a couple of traffic lights at the intersections of Diamond Bar Boulevard and Palomino Drive and the intersection close to the freeway ramp were not working properly. AE/Malpica explained that the ramp signal is maintained and controlled by Caltrans. The downside is that Caltrans responds only when they have the time. Typically, staff immediately reported the situation and continued to follow up until the traffic lights were fixed. The Diamond Bar Boulevard and Palomino Drive signal has been fixed. C/Quan asked what number she and other residents should call to report such an occurrence. AE/Malpica responded that they can call the Public Works Department. PWD/Liu said that such incidents can be reported to any Public Works staff member by phone or email. C/Garg noticed on Page 5 of the T&T Handbook, the Traffic and Transportation Commission meets on the second Thursday of each month in the SCAQMD Hearing Board Room. PWD/Liu said the manual needs to be updated to reflect the meetings are held in the Windmill Community Room at City Hall. Chair/Pechy said he noticed on Diamond Bar Boulevard a concrete barrier across from the Sycamore Canyon Park entrance that is protecting the hillside. He also noticed a spontaneous memorial at that location and wondered what had occurred at that location. PWD/Liu responded that the attached Traffic Enforcement Update indicates one fatal accident toward the end of February that occurred at that location. C/Mehta said he and a resident had observed that when proceeding north on Golden Springs Drive to Temple Avenue drivers attempting to make a left turn at High Knob have a difficult time making the turn because drivers traveling on Golden Springs Drive come up the street at a really high speed and felt something should be done about the left turn signals. SCENoung stated this issue has been discussed with the Sheriff's Department and they are working closely at monitoring traffic in that area as well. The City has one traffic sergeant who is dedicated to traffic enforcement and the Sheriff's Department is working on implementing the black and white vehicles to begin doing traffic enforcement throughout the City as well to address key areas such March 10, 2016 PAGE 4 T&T COMMISSION as this that have been brought to staff's attention by residents. Staff will relook at this particular intersection and further engage with the Sheriff's Department. C/Mehta further stated that only one car at a time can safely leave the turn lanes only after coming to a full stop because cars are coming at them at a very high speed. AE/Malpica said the signalized intersection is actually a permissive left -turn, not a protected left turn which means that drivers can make left turns when it is safe to do so. He said it was the first time he had any complaints related to the intersection because the intersection usually runs in free mode which helps drivers to exit the side street easily. The speed limit is 45 mph. AE/Malpica said he would look at the timing of the two signals. If vehicles are traveling too fast it becomes an enforcement issue and staff will be working very closely with the Sheriff's Department to have them address that issue. C/Mehta said that the height of the problem is between 4 and 7 pm when people get off at Temple Avenue and turn onto Golden Springs Drive. PWD/Liu said that staff will make note of C/Mehta's concern and convey the information to the Sheriff's Department. PWD/Liu stated that over the years, staff has looked at various numbers of signalized intersections and changes can be made accordingly. Traffic conditions change and sometimes improvements evolve as well to ensure that they are meeting the current and actual conditions. VII. INFORMATIONAL ITEMS: Chair/Pechy requested that for the benefit of the new Commissions that staff reports include a brief description of each project. A. Traffic Signal Infrastructure Upgrades Project —AE/Malpica described the project and reported that for Item B, staff is working with the City's Traffic Consultant to develop an RFP within the next three months. The RFP will include a request for a consultant to work closely with staff to develop a system suitable for the City. B. Adaptive Traffic Control Signal System — RFP (see above) C. Grand Avenue Beautification Project— Before accepting the final project, staff walked the project and requested the contractor to replace four of the 30 foot high manufacturer defective traffic signal poles at Grand Avenue and Diamond Bar Boulevard. The contractor replaced two poles yesterday and today, the last two poles. Staff will move forward with the final walkthrough and follow up with final acceptance of the project. March 10, 2016 PAGE 5 T&T COMMISSION D. Morning Canyon Roadway Rehabilitation Project— PWD/Liu provided the project background and stated that at this time staff is working with the utility companies and especially the water company which has a waterline under the street and staff wants to make sure that based on the ultimate location of the curb and gutter locations as well as location of fire hydrants the water company understands where the ultimate improvements will be located and if they have any concerns this would be the time to voice those concerns. E. Area 4 Road Maintenance Project —AE/Beshay provided background on this project and stated that the project objective is to complete 4.4 centerline miles of residential and collector streets, with slurry and chip seal. The total fee for the design and construction management is about $120,000 and the total budget for Area 4 is about $1.7 million. City Council awarded the project to Onward Engineering for design and construction management on March 1sr F. Willow Heights Construction Update — AE/Beshay stated that street improvements are required as part of the new development conditions for Willow Heights at the corner of Diamond Bar Boulevard and Brea Canyon Road such as installation of new signal lights at Cherrydale and Diamond Bar Boulevard (completed), installation of new decorative poles at Diamond Bar and Brea Canyon Road, construct new art and install decorative components to match the Grand Avenue Beautification Project. Some of the sidewalk along Brea Canyon Road has been constructed and installation of three new decorative poles has been completed including rewiring portions of the Brea Canyon Road and Diamond Bar Boulevard intersection. Lennar, the developer, has been working very closely with the utility companies to complete the relocation of their equipment and lines. Once relocation has been completed, the remainder of the sidewalk and the new curb ramp will be installed. G. Lemon Avenue Interchange Project— SCE/Young stated that this proposed new interchange located on Lemon Avenue along the 60 freeway will be a partial diamond interchange (three-legged), a westbound onramp, an eastbound off ramp and eastbound onramp. The westbound off ramp was not considered because of the amount of right-of-way it would have required and right-of-way takes from all of the residential properties along that side of the freeway as well as, the school district property. The existing eastbound on and off ramps at Brea Canyon Road (hook ramps) located by the McDonald's and Jack-in-the-Box will be permanently closed when this interchange is constructed. The City has been working on this project for several years in cooperation with the City of Industry and Caltrans. It is partially funded by grants in an approximate amount of $11-12 million obtained by the City of Diamond Bar and the City of Industry will pay for the remainder of the project as a mitigation measure to their development north of the SR60. March 10, 2016 PAGE 6 T&T COMMISSION Recently, staff attended a project development team meeting at Caltrans. The latest on this project is that it is nearing final completion for an RTL (Ready to List) date with Caltrans which means that once the project is listed it will go to headquarters in Sacramento for approval, advertisement and award and staff anticipates award of construction contract this summer with construction to begin shortly thereafter. The project is scheduled to be completed in 18 months. C/Quan asked why one ramp was being closed and another being opened. PWD/Liu responded that in short, after much study, the need is there. The current on and off ramps at Brea Canyon Road, the hook ramps next to McDonalds, are very, very close to the City's intersection of Brea Canyon Road and Golden Springs Drive which creates a traffic bottleneck. Secondly, there is a significant amount of truck traffic entering or exiting the freeway. Those ramps were poorly designed. As an example, if one wants to go to eastbound 60 or southbound 57 and one uses that on ramp to the eastbound 60, one has to weave across two lanes to get to the eastbound 60. Again, it was poorly designed and in addition, shortly after incorporation, the City found out that in 1968 there was an agreement between the County and the State to build the Lemon Avenue Interchange. As a result, the City began to aggressively get the state to own up to the problem and Diamond Bar would work with its neighboring cities to get the funds to resolve the issue. Chair/Pechy asked if staff anticipated any street closures at Brea Canyon Road or Lemon Avenue during this project and SCENoung responded that there were no full street closures anticipated, however there would be minor lane closures for restriping the roadway as construction proceeds along Golden Springs Drive to close the hook ramps and along Lemon Avenue to construct the ramps. H. SR -57/60 Confluence Project— SCENoung provided historical information regarding this project and stated that next week Mayor Lyons, Mayor Pro Tem Lin, Council Member Herrera along with CM/DeStefano and PWD/Liu will head to Washington DC to continue lobbying efforts for additional funds for this regional project. PWD/Liu stated that, as SCENoung mentioned, this is a project of regional and national significance and the City, City of Industry and a regional coalition of municipalities have been working diligently to gain support and funding for this project which has resulted in obtaining county funds as well as a $10 million TIGER grant. $250 million is estimated for the four phases and currently, the funding shortfall is $205 million which means that there is approximately $45 million available to move forward with phases 1, 2 and 3. From the beginning, this project was intended to be implemented in phases as a funding strategy. The mainline (last phase) requires $205 million so for nearly 10 years City officials and others have been visiting Washington DC to make sure this project stays on the federal radar screen. In the next couple of March 10, 2016 PAGE 7 T&T COMMISSION months, LA Metro will decide whether to put a '/z cent sales tax on the November ballot for which the proceeds are intended to cover a number of transportation projects, including this project. Staff continues to apply for additional grants to fund this project. TR 63623 South Pointe Residential Development — SCE/Young stated that this residential development of 99 units located near South Point Middle School will consist of 99 detached condominium units built by Lennar. Grading began in January and should be completed by April with building to commence by the end of 2016. Grand/Golden Springs Intersection Improvements Update — SCE/Young stated that this project is fully funded by the City of Industry as a mitigation measure where the intersection will be widened on the golf course side of the intersection which will not impact the Mobil Gas Station or Chili's. This project is currently under design and staff hopes to have the design completed and be able to go out to bid for construction by the end of 2016. C/Mehta asked if the westbound onramp would empty onto the freeway before or after the bypass and SCE/Young responded that it would be prior to the bypass so that traffic can use the bypass to stay on the freeway or access to Brea Canyon Road. K. New Business at the corner of Golden Springs Drive and Lavender — SCE/Young advised the Commission that the new building is a new commercial development that will include a drive-thru Starbucks. Tonight, Edison will attempt to energize the building so that Starbucks can open within the next couple of weeks. In addition, there will be a Jimmy John's sandwich shop and a cell phone provider. VI. SCHEDULE OF FUTURE CITY EVENTS: As listed in the agenda. C/Pechy spoke about and encouraged Commissioners to participate in the Easter Egg Hunt, always a popular and fun event and to attend the State of the City to receive an update on what is happening in the City which will be given by Mayor Lyons. PWD/Liu stated that tentatively April 12 has been scheduled for a joint AB 1234 Ethic training session to be conducted by City Attorney DeBerry for all Commissions, which is required by state law. Commissioners will be notified of the date once it is confirmed. March 10, 2016 PAGE 8 T&T COMMISSION ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Pechy adjourned the meeting at 8:23 p.m. The foregoing minutes are hereby approved this day of 2016. Respectfully Submitted, David G. Liu, Secretary Attest: Chairman Ed Pechy CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mai a TITLE: Approval of FY 2016-17 City Coun it Goals & Objectives RECOMMENDATION: Approve. FISCAL IMPACT: None. Agenda # 6.6 Meeting Date: April 5 2016 AGENDA REPORT BACKGROUND / DISCUSSION: Each year, concurrent with the review and adoption of the municipal budget, the City Council develops its Goals & Objectives. These items reflect the projects, challenges, and legislative matters deemed by the Council to be among the most important of the fiscal year and beyond. At the March 1s' and 22"d, 2016 study sessions, the City Council- reviewed the proposed 2015-16 Goals & Objectives, debated each item, recommended adjustments, and directed staff to bring an updated list forward for approval. The recommended list identifies eight primary goals, as follows. 1. Develop and implement responsible fiscal policy that ensures long-term financial sustainability. 2. Pursue transportation infrastructure improvements that mitigate traffic congestion in Diamond Bar. 3. Implement a long-term economic development policy strategy that attracts and retains quality small businesses and national/regional credit tenants. 4. Maintain a safe, sustainable and healthy community. 5. Provide an open, efficient and responsive local government. 6. Provide and maintain high quality public facilities, infrastructure, and equipment. 7. Provide high quality community and recreation programs and services that meet the needs of the diverse Diamond Bar community. 8. Develop and maintain a professional and effective workforce to serve the public. Each goal is followed by a series of specific objectives/tasks meant to further the ultimate accomplishment of the goal. Staff recommends(the)City Council approve the Goals & Objectives as presented. Ryan Attachment: FY 2016-17 City Council Goals & Objectives City Council Goals & Objectives FY 2016-17 Develop and implement responsible fiscal policy that ensures long-term financial sustainability. 1.1 Secure additional long-term General Fund revenues by enhancing and diversifying the City's sales tax base. 1.2 Develop and consider options to increase the City's Transient Occupancy Tax (TOT or "hotel room tax") rate, 13 Prepare a long-term fiscal sustainability report with strategies to meet future community needs and associated maintenance, renovation, and improvement costs. 1.4 Conduct a City-wide User Fee Study to determine full cost recovery levels of all City services. 1.5 Identify subsidized programs and consider policy options to eliminate or reduce subsidies. 1.6 Prepare a use analysis for the Diamond Bar Center to determine historical trends and identify revenue - generating opportunities, including actively marketing the facility to the business community for weekday conference use. 1,7 Return maintenance responsibilities to the five homeowner's associations in Lighting & Landscape Assessment District (LLAD) #41. 2. Pursue transportation infrastructure improvements that mitigate traffic congestion in Diamond Bar. 2.1 In cooperation with the City's project partners, complete;the 57/60 Confluence Project. 2.1.1 Complete construction of the westbound SR -60 on-ramp from Grand Avenue (Phase One). 2.1,2 Commence construction of the westbound SR -60 off -ramp and auxiliary lane to Grand Avenue (Phase Two). 2.1.3 Complete design of local improvements at Grand/Golden Springs and Diamond Bar Golf Course frontage and prepare for construction (Phase Three). 2.1.4 Secure Construction funding for the 57/60 freeway mainline improvements, bypass connectors, and Grand Avenue bridge widening project (Phase Four). 2.2 In cooperation with the City's project partners, secure funding and complete the 57/60 "big fix" project, which includes missing connectors and carpool lanes. 2.1.1 Complete a feasibility study to determine the preferred and most effective options. 2.1.2 Continue federal advocacy efforts necessary to secure funding. 2.3 In cooperation with the City's project partners; complete the Lemon Avenue on/off ramp project. 2.3.1 Commence construction 11t Qtr. FY 2016-17. 2.4 Advocate for transportation solutions that are equitable in distribution of goods movement traffic and maintain opposition to SCAG's proposed east/west freight corridor in the San Jose Creek Wash. 2.5 Optimize traffic flow on the City's arterial streets (Grand Ave., Diamond Bar Blvd., and Golden Springs Dr.). 2.5.1 Implement the adaptive traffic control system. 3. Implement a long-term economic development policy strategy that attracts and retains quality small businesses and national/regional credit tenants. 3.1 In cooperation with the property owners, redevelop the K -mart site to include new retail and restaurant options. 3.2 Pursue a well-qualified developer and begin construction on a hotel project at the former Honda property and/or Brea Canyon Road trailer/storage site. 3.3 In cooperation with the Regional Chamber of Commerce —San Gabriel Valley, establish an annual Diamond Bar Restaurant Week to promote local businesses. 3.4 Launch the Dining Diamond Bar media campaign to promote local restaurant options. 3.5 Continue the Mayor's monthly meetings with local business leaders. 4. Maintain a safe, sustainable and healthy community. 4.1 Create a community vision statement and strategic plan to guide future goals and objectives. 4.2 Complete a comprehensive update to the City's General Plan 4.2.1 Approve a contract with the consulting firm. 4.2.2 Form General Plan Advisory Committee and associated subcommittees. 4.2.3 Begin the public engagement process. 4.3 Encourage participation in Neighborhood/Business Watch groups and enhance communication to groups already in place. 4,4 Maintain and enhance the City's emergency response readiness/preparedness through staff training/exercises/simulations, policy development and public education. 4.5 Begin waste hauler franchise review and negotiation process. 4.6 Update the City's ADA self-evaluation and transition plan. 4.7 Secure funding partners/sponsors to fund a "quiet zone" on the Metrolink train line at Lemon Avenue near Walnut Elementary, 5. Provide an open, efficient and responsive local government. 5.1 Launch a redesigned City website that includes the latest technologies, streamlines the user experience, enhances public engagement, communication and reporting opportunities, and expands access to public information and documents. 5.2 Complete and launch a comprehensive update to the City's smartphone application. 5.3 Upon launch of the new website and smartphone application, conduct a marketing campaign to promote the new website and application as the primary sources of City information and news. 5.4 Make a live stream of the DBty Government Access Channel available on the City's website. 5.5 Continue efforts to image and catalogue public records across departments, 5.6 Expand online permit and business license application portals. 5.7 Develop an updated e -government plan. 6. Provide and maintain high quality public facilities, infrastructure, and equipment. 6.1 Develop and consider options for a property -based assessment to fund parks and recreation and athletic field capital improvement projects. 6.2 Complete annual fiscal year Capital Improvement Plan (CIP) projects on time and within budgets. 6.3 Develop plans to incorporate the streetscape features of the Grand Avenue Beautification project at other arterial intersections and City entry points. 6.4 Complete a parks and facilities infrastructure inventory and maintenance schedule. 6.5 Review all current landscape maintenance contracts and update associated scope of work as necessary to meet current needs and standards. 6.6 Develop a fleet management and replacement plan. 7. Provide high quality community and recreation programs and services that meet the needs of the diverse Diamond Bar community. 8. Develop and maintain a professional and effective workforce to serve the public. 8.1 Conduct succession planning efforts to prepare for a transitioning workforce. 8.2 Implement a new employee performance management system, including a revised evaluation process, form and training. 8.3 Expand employee training and leadership opportunities that result in improved customer service.