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HomeMy WebLinkAbout11/17/2011 PRC Agenda - Regular MeetingSteve Tye Mayor Ling -Ling Chang Mayor Pro Tem Ron Everett Council Member Carol Herrera Council Member Jack Tanaka Council Member kerydedpaper City of Diamond Bar 21825 Copley Drive • Diamond Bar, CA 91765-4178 (909) 839-7000 • Fax (909) 861-3117 www.diamondbarca.gov CHANGE OF MEETING LOCATION NOTICE IS HEREBY GIVEN that due to unforeseen circumstances, the Regular Meeting of the Diamond Bar Parks and Recreation Commission will be held in Conference Room B at the Diamond Bar City Hall, located at 21825 Copley Drive, beginning at 7:00 p.m. on Thursday, November 17. 2011. Parks & Recreation Commission Dated/Posted: November 17, 2011 Parks & Recreation Commission AGENDA Thursday, November 17, 2011 7:00 p.m. THE GOVERNMENT CENTER HEARING BOARD ROOM 21865 Copley Drive Diamond Bar, California Chairman Dave Roberto Vice -Chairman Lew Herndon Commissioner Dave Grundy Commissioner Benny Liang Commissioner Ted Owens Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available forpublic inspection immediately upon distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21825 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate ata Citypublic meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking ` The City of Diamond Bar uses recycled paper in the Hearing Board Room. and encourages you to do the same. City of Diamond Bar PARKS AND RECREATION COMMISSION MEETING RULES PUBLIC INPUT The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060 between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Commission, Cassette Tapes of Meetings (909) 839-7060 Computer Access to Agendas (909) 860 -LINE General Information (909) 839-7060 CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, NOVEMBER 17, 2011 - 7:00 PM THE GOVERNMENT CENTER HEARING BOARD ROOM 21865 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — Li Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, LIANG, OWENS, VICE-CHAIRMAN HERNDON, AND CHAIRMAN ROBERTO MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. November 17, 2011 PAGE 2 PARKS & RECREATION COMMISSION CALENDAR OF EVENTS: Thursday & Friday, November 24 & 25 — City offices will be closed for Thanksgiving Holiday Wednesday, November 30 - User Group Meeting — DBC Pine Room, 6:30 p.m. Wednesday, November 30 — DB 4Youth and DB 4Youth "In Action" Meeting — 6:00 p.m. — The Government Center, 21865 Copley Drive, Diamond Bar Thursday, December 1 — Senior Excursion — Candlelight Pavilion Dinner and Show — Departs the Diamond Bar Center: 10:30am/Returns: 5pm Saturday, December 3 — Candy Cane Craft Fair — 9am-2pm — Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Tuesday, December 6 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Saturday, December 10 —Adult Excursion — Ronald Reagan Library for a White House Christmas — Departs City Hall: 8:30am/Returns: 5pm Wednesday, December 14 — Senior Excursion — Spend the Day in Rancho Cucamonga — Victoria Gardens — Departs the Diamond Bar Center: 9:30am/Returns: 5pm Thursday, December 15 — Parks and Recreation Commission Meeting — 7pm Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar Tuesday, December 20 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Thursday, December 22 — Senior Holiday Dance — 5:30-9pm — Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Friday, December 23 — City Offices closed for Christmas Eve Holiday Sunday, December 25 — Christmas Day Monday, December 26 — City Offices closed for Christmas Day Holiday Sunday, January 1, 2012 — New Year's Day Monday, January 2, 2012 — Adult Excursion — 123`d Annual Rose Parade — Departs Diamond Bar Center: 6am/Returns: 2pm November 17, 2011 PAGE 3 PARKS & RECREATION COMMISSION Monday, January 2, 2012 — City offices closed for New Year's Day Holiday Tuesday, January 3, 2012 — New City Hall Opens at 21810 Copley Drive 1. CONSENT CALENDAR 1.1 Approval of Minutes for October 27, 2011 Regular Meeting 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent I. Power Point Presentation on Picnic Reservations 2.2 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent 1. Power Point Presentation on Peterson Park Walk-Thru 2.3 CIP Projects — Bob Rose, Community Services Director 1. Washington Park 2. Silver Tip Park 3. Sycamore Canyon Park Trail — Phase IV 4. Parks Master Plan — Transmittal Hard Copy 5. Design of Longview South and Stardust Mini Parks 3. OLD BUSINESS — None 4. NEW BUSINESS — Commission Meeting Schedule For December, 2011 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER HEARING BOARD ROOM DIAMOND BAR, CA 91765 OCTOBER 27. 2011 CALL TO ORDER: Chairman Roberto called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Liang led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Benny Liang, Ted Owens, Vice Chairman Lew Herndon and Chairman Dave Roberto. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christie Murphey, Recreation Superintendent; Mickey McKitrick, Recreation Specialist; Claude Bradley, Parks and Maintenance Supervisor, and Stella Marquez, Senior Administrative Assistant. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented in the agenda. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the September 22, 2011 Regular Meeting. C/Grundy moved, C/Owens seconded, to approve the September 22, 2011 Regular Meeting Minutes as presented. Without objection, the motion was so ordered with C/Liang abstaining. 2. INFORMATIONAL ITEMS 2.1 Recreation Program Update — RS/Murphey VC/Herndon asked when the user meeting would be held and RS/Murphey responded that it would be on November 30. This matter will be called out on the November Commission meeting agenda. 2.1.1 PowerPoint Presentation — Youth Baseball Program — RS/McKitrick. OCTOBER 27, 2011 PAGE 2 P&R COMMISSION VC/Herndon asked if all of the games are City -owned. RS/McKitrick responded that the table games are and the double slide and inflatable junior world games are rented. VC/Herndon asked if the teams provide their own uniforms. RS/McKitrick responded no, the City purchases the uniforms as part of the operating costs for the program. VC/Herndon asked how much it costs each participant. RS/McKitrick responded that registration is $84 and includes the uniform, 10 games and a trophy. VC/Herndon asked for clarification on the "jersey" cost. CSD/Rose explained that the City provides the hat and the jersey and the kids purchase the socks and pants. The jersey, hat and participation award are included in the registration fee. 2.2 Parks Report — PMS/Jordan C/Owens asked if there had been any incidents of bees attacking people. PMS/Jordan responded that there had been no reports of bee attacks; however, there had been several yellow jacket incidents. This was a result of the California Conservation Corp trail rehab that disturbed a colony of yellow jackets and caused several workers to be stung. C/Grundy asked if the City had considered using composite materials for the dug -out bench. PMS/Jordan responded no, but it is something staff can look at. Other cities use fiberglass or plastic covers to preserve the wood; however, composite is something staff could consider. 2.2.1 Power Point Presentation on the Progress of the New City Hall Construction Project — PMS/Bradley VC/Herndon asked if the project was on budget. PMS/Bradley responded that, at this point in the project, we are still within budget. There have been no surprises and the contractor is excellent to work with. The finished portion is where there may be some issues. Some changes have been made, but for the most part, everything is within budget. C/Grundy asked if the project was on schedule as well and PMS/Bradley responded yes. He went on to explain that the project is on a very fast track and the contractor has a lot to do with how well the project moves forward. Staff is unaware of any items that will not be delivered on time to assure the project is completed by the end of December as projected. C/Owens asked what PMS/Bradley's role is in the project. PMS/Bradley responded that he was not sure of his official title; however, he was brought in early to help answer questions and has since been available on a daily basis to oversee the construction. Having the first-hand experience and knowledge about how the project came together should help with future maintenance. ACM/Doyle is the actual project manager. CSD/Rose interjected that PMS/Bradley is modest about his role. ACM/Doyle relies on PMS/Bradley for the day to day review of the construction and to provide him with input when issues arise. Construction is anticipated to be concluded by early December, at which time the OCTOBER 27, 2011 PAGE 3 P&R COMMISSION furniture will arrive for installation. That being said, staff should be able to begin moving in about December 26th or 27th to commence operations at the new location on January 3, 2012. All dates are contingent upon the current schedule dates being met and so far that has happened. C/Grundy asked if, based on the schedule, the first Commission meeting to be held at the new location would be in January. CSD/Rose said it was a little premature to determine whether the facility would be ready for Commission meetings. 2.3 Status of CIP Projects — CSD/Rose 2.3.1 Washington Park — CSD/Rose stated that the groundbreaking ceremony was held last Saturday. About 100 individuals visited the site throughout the day. Forty five of the 50 tiles scheduled to be incorporated in the construction were completed on that day. The remaining five tiles will be taken to the Diamond Bar Center Craft Fair for completion in November. The pre -construction meeting is scheduled for December 15t and the start date for construction will be determined at that time. The project is scheduled to take approximately six and one-half months to complete, including installation and maturity of landscaping prior to the opening of the park. 2.3.2 Silver Tip Mini -Park — CSD/Rose reported that construction commenced last Monday. The project is contemplated to take about four months to complete. 2.3.3 Sycamore Canyon Park Trail — Phase IV — CSD/Rose indicated that this project is scheduled to commence next Tuesday, November 1St and will take about three months to complete. The City sent letters to about 16 homes on the trail side of Rio Lobos Road to let them know about the project activity. In some instances, the residents' plantings have encroached into the park areas. Those individuals have been notified that the grant for the park specifies that the project must include "native" vegetation and that any vegetation considered to be invasive would need to be removed. C/Owens asked who was responsible for paying for the removal of vegetation and items that encroach beyond the boundary lines. CSD/Rose responded that the resident has the opportunity to remove and relocate the vegetation or it will be taken out as part of the grubbing and clearance for the project. 2.3.4 Parks Master Plan Update — CSD/Rose stated that tonight, staff transmitted the electronic version of the Parks Master Plan. The hard copy version is being printed and will be distributed at the November 17th meeting. OCTOBER 27, 2011 PAGE 4 P&R COMMISSION 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Liang shared that he attended the Washington Street Mini -Park groundbreaking ceremony on Saturday. The project is well- planned and kudos to staff for a job well done. C/Grundy reported that, last night, he attended a meeting at the Diamond Bar Center. An attendee who came from a good distance away from Diamond Bar said it was the first time being at the Diamond Bar Center and he raved about how beautiful the facility is. It is great to.hear those kinds of comments. C/Owen shared that he attended the Washington Street Mini -Park groundbreaking ceremony and complimented staff for their organization. He is pleased to see this project move forward and pleased that credit will be given for the tiles completed by children from the neighborhood. VC/Herndon stated that he was really pleased to see these projects moving forward at a time when most cities are under the gun with horrendous financial problems. To be in a City where these kinds of projects are moving forward to improve the community is very important to him. He has served on the Commission for a while, since these projects were in the talking stages, and to now see them actually become a reality is very rewarding. Chair/Roberto thanked staff for the presentations and information presented. He has not been on the Commission very long and it is exciting to see a new park being constructed in the City as well as, upgrades to existing parks. Also, the new City Hall is very exciting for this community. He thanked staff for everything presented this evening. ADJOURNMENT: C/Grundy moved, C/Liang seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Roberto adjourned the meeting at 8:10 p.m. The foregoing minutes are hereby approved this day of 2011. Respectfully Submitted, BOB ROSE, SECRETARY Attest: DAVE ROBERTO, CHAIRMAN Recreation Program Update TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: November 8, 2011 MEETING DATE: November 17, 2011 Community Recreation Guide The Fall 2011 Community Recreation Guide was mailed to the residents of Diamond Bar, along with a mailing list of approximately 300 non-residents. It is available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and Diamond Bar Public Library. The Winter 2012 guide is being finalized by Public Information and will be mailed to the residents of Diamond Bar the first week of December. Contract Classes Fall 2011 — Fall session began September 17 and ends December 9. Fall offers a handful of new classes including tot and me ice skating, parent and me early reading, youth movement, Spanish for beginners, introduction to journalism, yoga flow, and introduction to Microsoft Excel. Thus far there are 744 participants enrolled in 194 classes. Last year we saw 898 participants in the fall session. Youth Programs Tiny Tots -- Tiny Tots Holiday Mini session will begin on Monday, November 28 and end on Friday, December 16. Registration for this three week special holiday themed camp is ongoing until full. Activities will include holiday art projects, stories, songs and a variety of other festive activities. Be on the lookout for a special visit from Santa! Sessions will be held at Pantera Park and Heritage Park. The Winter tiny tots session will begin on Tuesday, January 3 and will go through March 23, 2012. Registration started on November 14, 2011. Youth and Adult Sports DB 4Youth "In Action" -- DB 4Youth "In Action" held the 6th 7th and 8th grade dance "A Wizarding Good Time" at the Diamond Bar Center on Friday, November 04, 2011. The youth planned, implemented and helped chaperone the dance. This Harry Potter themed dance stirred the creative juices and the youth built a gate as the entrance and created dementors (spirits) to haunt the houses of Hogwarts that were placed in the four corners of the Grand View Ballroom. The dance started at 7pm and went to 10pm. The 6th 7th and 8th graders had a blast and the DB 4Youth members had just as much fun building the decorations and chaperoning. On November 12 the youth joined the DBCF at the Mardi Gras themed Holiday GALA. Twelve youth helped set up, decorate and deliver silent auction items. They sold the masks they made over the last month as an added fundraiser to the event. They greeted people at the door and then stayed for dinner. This is such a wonder cultural event for them to attend. The formal evening helps them learn how to dress and behave for special formal events. They look forward to participating in this event all year. Adult Basketball -- There are 36 teams participating in the 2011 fall adult basketball league. Games are played at Diamond Bar High School and South Pointe Middle School. The season is set to conclude with championship games on December 6. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $20 per week for the officials. Adult Volleyball -- The adult volleyball program plays at South Pointe Middle School on Mondays. There are currently 12 participants registered for the session which ends on November 14. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Skate Park -- The skate park averages 6 users per hour on weekdays, with 12 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 10 participants), Thursday (average of 13 participants), and Sunday (average of 11 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Youth Basketball -- There are currently 261 participants registered for the 2012 youth basketball program. The season begins with a skills evaluation day on Saturday, December 3 for children ages 6-13. An officiating clinic will be held for recreation staff on Saturday, December 10. Games begin January 7, 2012 and continue until March 10, 2012. Children ages 4-8 & 12-13 will play at South Pointe Middle School, while children ages 9-11 will play at Mt. Calvary Lutheran School. The $84 registration fee includes a jersey, trophy, and ten games. Volunteer coaches are being accepted and reviewed to assist with this program. Adult Excursions Sunday, November 6, 2011 — Carlsbad Street Faire 45 adults braved the rain and cold weather to visit the largest one day street faire in the nation. The 35th Annual Carlsbad Village Street Faire took place with over 900 vendors selling food, crafts, household products, unique items and art. The fair is held twice a year, in November and May. Participants expressed interest in going back in May with the possibility of nicer weather. The excursion included roundtrip transportation, admission to the faire and a snack for $23. Saturday, December 10, 2011— Ronald Reagan Library Experience what the White House was like during the Christmas Holidays. The exhibit includes over 30 beautifully decorated Christmas trees, which represent cultures and traditions from a variety of countries. Your day starts with a two hour docent led guided tour of the museum. Learn all about Reagan's time in the White House and view the famous Air Force One pavilion. Enjoy a "Marine One" delicious buffet lunch served in the Air Force One pavilion. The rest of the afternoon is yours to explore the museum and soak up the holidays. Excursion includes roundtrip transportation, tour, lunch and a snack on the way home for $54 per participant. There are 44 participants enrolled and 1 space available. Monday, January 2, 2012 — Rose Parade The parade will be held on Monday, January 2, 2012 due to a history of never holding the parade on Sunday. Experience the Rose Parade in style. No camping on the cold streets or fighting traffic to get there. This year's theme is "Just Imagine." Be a part of the magic, experience the beauty of the floats in person, listen to the sounds of the marching bands and wave to the equestrian units. Excursion includes continental breakfast, roundtrip transportation, seat cushion, official Rose Parade Program, and a snack on the way home. There are 26 participants enrolled so far and 19 spaces available. Senior Programs Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center and Heritage Park. These classes vary from computer to exercise to fine arts. Fall classes are in session from August 29th to December 18th. All of the exercise classes including Tai Chi are at maximum capacity. Quilting, Needlework, Drawing, Gardening and most of the Computer classes are full as well. AARP Mature Driving Class -- On Thursday and Friday, November 4 & 5 seven seniors attended class at Heritage Park. The class offers instruction that refines existing skills and develops safe and defensive driving techniques. Participants must attend both classes to receive a completion certificate that will enable them to get a discount on their automobile insurance. Class is $12 for AARP members and $14 for non members. Senior Seminars 11/3 Talk with the Attorney— 5 11/4 Reverse Mortgages - 3 11/7 New Medicare Rules, Questions Answered - 17 11/14 Identifying and Managing Depression - 4 Senior Activities and Services • Bridge every Wednesday — 8-12 per session average • Mahjong every Wednesday— 30 per session average • Bingo every Tuesday and Friday— 190 per session average (There will be no Bingo on November 11 and 25 due to City holidays.) Senior Excursions November 2, 2011 — Palm Springs Follies -- This was another sold out trip with 55 enrolled. For $55 participants enjoyed time on their own for lunch and shopping prior to the 1:30pm matinee. November 14, 2011 — Fantasy Springs Casino -- 54 seniors will enjoy the day at a favorite casino. Each player receives $15 on their player's card and a matinee bingo is available from 2:30-4pm. Senior Special Events November 3, 2011 — Senior Health Fair and Flu shots -- 217 seniors received flu shots at the Fair. The Fair also featured light refreshments and nine health related vendors helping seniors stay well, keep in shape and age with grace. Special Events Halloween Haunted House -- The Haunted House operated on October 30 and 31 from 6pm to 9pm each night. The maze was 3-D this year and consisted of several different room themes and hallways. The rooms featured were: Willy Wonka, clowns, faces, dot room and graveyard. All were dark and with creatures lurking around and staff equipped with flashlights and whistles in case of emergency. Fall Fun Festival -- This was a safe and fun alternative to trick or treating. The event included game booths, prizes and of course candy! The Festival was held on October 31 at Heritage Park. Admission was $5 starting at 4:30pm and running until 8:30pm. There were 14 different games and 3 crafts for children 8 and under to participate in. Some of this year's popular games were graveyard dig, Skee-Ball, trick or treat toss and pumpkin bowl toss. Lastly, each game was operated by Leo Clubs from Chaparral Middle School and Diamond Bar High School. The event had 312 participants. A full financial summary and evaluation will be available in the next Commission report. On October 30 only, a special coupon was available for a buy one get one free entrance into the Haunted House. The coupon was available for print off the City's web site. 125 people were frightened in the hall of horrors on October 30 while 175 people were horrified on October 31. Also, over 30 volunteers from Diamond Bar and Diamond Ranch High Schools volunteered each night the event was in operation. A full financial summary and evaluation will be available in the next Commission report. Veterans Celebration -- This annual recognition ceremony takes place at the Diamond Bar Center on Wednesday, November 9 at 9am in the Grand View Ballroom. There will be live patriotic entertainment by South Point Middle School band, plaque presentations, a banner presentation, and a continental breakfast. Candy Cane Craft Fair -- The City of Diamond Bar invites you to experience our 6th annual holiday craft boutique. This one day craft fair has free admission, free parking and local crafters featuring hundreds of handmade seasonal items. The event will feature 71 crafters, Santa's workshop (children craft area), tile painting and pictures with Santa. Please join us for this spectacular event on Saturday, December 3, 2011 from 9am to 2pm at the beautiful Diamond Bar Center. Facility Rentals Diamond Bar Center — The Diamond Bar Center was the location for a total of 50 private, business and non-profit rentals during the month of October. There were 25 church rentals and 2 Toastmasters meetings. There were also 10 weddings, 4 birthday parties, 3 business meetings, a baby shower, an AYSO meeting, a baptismal reception, a homecoming, a graduation party and a fellowship conference. A total of $33,364.50 in rental fees was collected during the month of October for Diamond Bar Center rentals. The total revenue collected in October 2010 was $36,647.50. Heritage -- There have been 12 rentals of Heritage Park Community Center for the month of November. Rentals include a church, an ongoing meditation class, two birthday parties, a graduation party and a baby shower. Total revenue for these rentals is $1,780. The revenue for November 2010 was $2,380. Pantera -- There have been 2 rentals of the Pantera Park Activity Room for the month of November. Both events were Toastmasters meetings. Total revenue for these rentals is $40. The revenue for November 2010 was $200. Pantera Park Activity Room is one of the locations for the City's Tiny Tots program. It is also utilized as a classroom for some of the Contract Classes, such as yoga. The room is available for private rentals on Saturdays and Sundays. Most rentals occur in the summer months. Picnic Reservations -- As of November 4, 2011 there have been 9 picnic reservations made for the month of November. There have been 5 for Sycamore Canyon Park, 2 for Ronald Reagan Park, 1 for Pantera Park, and 1 for Maple Hill Park. The revenue of these picnic rentals is $250. The revenue for November 2010 was $325. NOVEMBER PARKS REPORT TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS & MAINTENANCE SUPERINTENDENT SUBJECT: NOVEMBER PARKS REPORT DATE: 11/8/11 MEETING DATE: 11/17/11 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center • Repaired lower men's room sink drain. • Performed monthly emergency generator test. • Southern California Edison is going to be conducting repairs and upgrades to their infrastructure around the Diamond Bar Center on November 16, 2011 from 1:00 a.m. to 7:00 a.m. There will be a planned power outage during this time. The DBC's backup generator will be allowed to run during the outage further giving the City the opportunity to test the DBC's backup power capabilities. • Replaced broken corner trim on door in GVBR section A. • Re -installed four (4) landscape walkway lights that were removed by vandals. A fifth fixture was removed and has not been recovered to date. These wires have been capped pending location of/or replacement of the fixture. • Re -secured 120 vac receptacles on the rear wall of the GVBR section D and E. • Repaired Gem car tail light/stop light circuit and adjusted brake light switch. Repaired wiring damage (rodent) in parking brake circuit and applied red pepper behind the dash board to discourage future rodent damage. • Replaced light socket in flag up light. • Replaced ballast in flag up light. • Replaced snap hook for U.S. flag. • Replaced four (4) bench light ballasts. Heritage Park • Re-lamped men's restroom. • Re-lamped outside restroom building lights. • Set up and take down lights and power for "Fall Fun Festival" event. Maple Hill Park • Cleared clogged drain in women's restroom sink. Pantera Park • Replaced lock on iron gate near tennis courts. Welded in place. • Assembled four (4) metal cabinets for Tiny Tot classroom. Paul C. Grow Park • Unplugged drinking fountain at restroom building. • Repaired gate at walkway near parking lot. Peterson Park • Unplugged urinal in men's room. • Removed broken receptacle outside of snack bar and installed cover plate in its place. Ronald Reagan Park • Unplugged men's restroom urinal. Sycamore Canyon Park • Continued work on rebuilding the portable stage. Four additional sections were completed. Interoffice MEMORANDUM To: Honorable Chairman and Members of the Pa4s and Recreation Commission From: Bob Rose, Community Services Directotk �t' Date: November 8, 2011 Meeting Date: November 17, 2011 Re: CIP Projects / Parks Master Plan Up -date Report CIP Projects Up -date: Washington Park — Mobilization and construction are scheduled to start on Monday, November 7. The project is scheduled to take about 6'/z months to complete. Silver Tip Park — Construction of this project started last week. The park is now closed. The project is scheduled to take four months to complete. Sycamore Canyon Park Trail — Phase IV — Construction started this week. The project is scheduled to take three months to complete. Longview South — The City of Diamond Bar has obtained ownership of this property and the design of park improvements is now in progress. Construction is scheduled for the 2012/13 FY. Stardust Park — The City of Diamond Bar has also obtained ownership of this property and the design of park improvements is now in progress. Construction is scheduled for the 2013/14 FY. Parks Master Plan Up -date: Parks Master Plan — The final hard copy version of the Parks Master Plan will be transmitted to the Commission at this meeting. Parks &Recreation Commission AGENDA Thursday, November 18, 2010 7:00 p.m. THE GOVERNMENT CENTER HEARING BOARD ROOM 21865 Copley Drive Diamond Bar, California Chairman Dave Grundy Vice -Chairman Ted Owens Commissioner Lew Herndon Commissioner Benny Liang Commissioner Dave Roberto Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available forpublic inspection immediately upon distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21825 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that anyperson in need of any type of special equipment, assistance oraccommodation(s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking P'F ®` The City of Diamond Bar uses recycled paper in the Hearing Board Room. and encourages you to do the same. CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, NOVEMBER 18, 2010 - 7;00 PM THE GOVERNMENT CENTER HEARING BOARD ROOM 21865 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — Li Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 COMMISSIONERS' TOUR OF NEW CITY HALL BUILDING: 6:15 PM CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, LIANG, ROBERTO, VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. November 18, 2010 PAGE 2 PARKS & RECREATION COMMISSION CALENDAR OF EVENTS: Thursday & Friday, November 25 & 26 — City offices will be closed for Thanksgiving Holiday Saturday, December 4 — Candy Cane Craft Fair - 9am-2pm — Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Saturday, December 4 — Adult Excursion — Tamale Festival and Shopping at the Cabazon Outlets — Departs City Hall: 8:15am/Returns: 6:15pm Tuesday, December 7 City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Thursday, December 9 — Senior Excursion — Candlelight Pavilion Dinner and Show Departs the Diamond Bar Center: 10:45am/Returns: 4pm Thursday, December 15 — Senior Holiday Dance — 5:30-9:30pm — Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Thursday, December 15 — Parks and Recreation Commission Meeting — 7pm Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar Tuesday, December 21 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Thursday, December 23 — City Offices Closed for Christmas Eve Holiday Friday, December 24 — City Closed for Christmas Day Holiday Saturday, December 25 — Christmas Day Wednesday, December 29 — Senior Excursion — Float Pavilion for Rose Parade Float Viewing in Pasadena — Departs the Diamond Bar Center: 8:30am/Returns: 3:30pm Friday, December 31 — City offices closed for New Years Day Holiday. Saturday, January 1 —Adult Excursion — 122STAnnual Rose Parade — Departs City Hall: 5:30am/Returns: 2pm CONSENT CALENDAR 1.1 Approval of Minutes for October 28, 2010 Regular Meeting November 18, 2010 PAGE 3 PARKS & RECREATION COMMISSION 2. INFORMATION ITEMS 2.1 Recreation Program Update —Andee Tarazon, Community Services Coordinator 1. Power Point Presentation on Fall Fun Festival/Haunted House 2.2 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent 1. Power Point Presentation 2.3 CIP Projects — Bob Rose, Community Services Director 1. Silver Tip Mini -Park 2. Washington Street Mini -Park 3. Larkstone Park 4. Sycamore Canyon Creek Repair 5. Sycamore Canyon Trail — Phase IV 3. OLD BUSINESS — None 4. NEW BUSINESS 4.1 Commission Meeting Schedule for December 2010 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER AUDITORIUM DIAMOND BAR, CA 91765 OCTOBER 28, 2010 CALL TO ORDER: Chairman Grundy called the Parks and Recreation Commission meeting to order at 7:05 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Liang led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Benny Liang, Dave Roberto, Vice Chairman Ted Owens and Chairman Dave Grundy. Staff Present: Bob Rose, Community Services Director; Claude Bradley, Parks and Maintenance Supervisor; Christy Murphey, Recreation Superintendent; and Alison Meyers, Community Services Coordinator MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As presented in the agenda and corrected by CSD/Rose. 1. CONSENT CALENDAR 1.1 Approval of Minutes for the Regular Meeting of September 23, 2010 as amended. Motion by C/Herndon, second by C/Roberto. Without objection, the motion was so ordered. 2. INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM UPDATE — RS/Murphey presented staff's report. VC/Owens asked if staff pursued the Stn 6th 7th and 8th grades. At the last meeting he asked why that age group was not offered basketball classes. CSD/Rose responded that staff turned in a decision package to attempt to get that approved for this year's budget and it was not approved. VC/Owens said he felt it was a void in the program that should be investigated and pursued. CSD/Rose said staff has had many requests for that age group to come back to the program. OCTOBER 28, 2010 PAGE 2 P&R COMMISSION C/Herndon asked if there were 90 students each night when the events take place. RS/Murphey clarified that there were 90 volunteers that helped set up the Haunted House. Chair/Grundy asked if the 35 basketball teams form their own teams and come to register as a team. RS/Murphey responded affirmatively. VC/Owens asked if the City was still giving discounts to second and third family members and RS/Murphey responded "yes." Chair/Grundy asked if there was any thought to having teams from a playoff from D.B. play other cities (playoff?). CSD/Rose explained that there is a playoff program operated by SCMAF. All of the D.B. teams are registered with SCMAF and teams that want to move on can participate. 2.1 .1 PowerPoint Presentation — Grants — Presented by CSC/Meyers VC/Owens asked which grants are awarded on a per -capita basis and which are competitive. CSC/Meyers listed Prop 12 and Prop 40 were per - capita and competitive and all others are competitive. VC/Owens congratulated CSC/Meyers on an impressive effort. 2.2 Parks Report — PMS/Bradley presented staff's report. 2.2.1 Power Point Presentation — Ronald Reagan Park, Starshine Park and Lorbeer Soccer/Football Field — Presented by PMS/Bradley. 2.3 CIP Projects — CSD/Rose. 1. Silver Tip Park — CSD/Rose stated that on October 5, 2010, City Council approved the concept plan previously approved by the Parks and Recreation Commission. Architera Design Group is working on the construction documents and expects to have them back to staff by the end of November for plan check. Staff anticipates construction by spring 2011. $300,000 has been budgeted for improvements. 2. Washington Street Mini -Park — The Consultant has the plans back once again. Staff is working with the new Building Official/consultant RJA, which has finished its work. The design consultant is making the corrections for another round of plan check. Staff expects to get these plans back by the end of November as well. 3. Larkstone Park — The plans went through the third round of plan check. Apparently, Lewis Homes needs to do the grading plan for the entire project, which includes Larkstone Park. The Public Works Department will not conduct any further plan check until the entire grading plan is provided. Public Works expects it will take at least two years to receive a grading plan due to the economy. 4. Sycamore Canyon Creek Repair — There is an extreme amount of corrosion in the creek immediately adjacent to the trail in the undeveloped area of the park. If nothing is done to mitigate the OCTOBER 28, 2010 PAGE 3 P&R COMMISSION erosion, it will eventually invade the trail and wipe it out in that area. Staff has interviewed three consultants who responded to the RFP to obtain ideas about what should be done. One idea is to use caged rock and anchor them to prevent further erosion at the 90 -degree turn. The second area of erosion is by the tot lot and since the improvements were completed, the water went over the bank and flooded the tot lot. The discussion for mitigating this scenario is to install some type of seeping wall to help protect the tot lot and keep the water from overflowing its bank. Currently, staff is considering what the design would look like and is in the process of selecting the consultant to help with this work. Most likely this matter will go to Council early December with an effort to obtain funding for next year. 5. Sycamore Canyon Trail — Phase IV — This project has not yet come back to staff from plan check. Leighton & Associates has approved the plan but has not yet stamped the plans. With these small corrections, this project will soon be ready to go out to bid. 3. OLD BUSINESS: None 4. NEW BUSINESS: 4.1 Commission Meeting Schedule for November and December. Commissioners concurred to meet on November 18 and defer the decision for the December 2010 meeting until November 18. 5. ANNOUNCEMENTS: C/Herndon commended staff on their work and cited, in particular, the grant work for parks and trails. Trails have been vastly improved through the grants and he has observed an increase in use as a result. At the last meeting CM/DeStefano offered to provide a tour of the new city hall facility which he would like to do and suggested it could be done during the next meeting. CSD/Rose offered to attempt to coordinate a tour at 6:15 p.m. on November 18. Once the time is confirmed, Commissioners will be notified. VC/Owens echoed C/Herndon regarding staff's efforts on grants. He asked if CSC/Meyers wrote the grants and CSC/Meyers responded that she does. He liked the visual contained in the packet. He wants to continue to pursue the issue regarding the 5" 6m 7m and 8th grades because there are more than 400 kids not being served. CSD/Rose responded that VC/Owens was correct in citing facilities cost as part of the program because the program is subsidized. C/Liang stated he enjoyed staff's reports and thanked them for their hard work. C/Roberto said that at the last meeting there was discussion about a potential parcel tax increased based on a survey that was being conducted and he asked if the Commissioners could receive updates on that matter. CSD/Rose responded that staff had received the results of the survey and the results do not favor having a measure. The phone survey showed about a 58 percent report and the mail -in survey resulted in a 35-39 percent support. As a result, the subcommittee and the consultant are recommending that the City not move forward with a measure. OCTOBER 28, 2010 PAGE 4 P&R COMMISSION Chair/Grundy asked a question regarding the survey. He wanted to know if there is no assessment, where that would leave the Parks Master Plan. CSD/Rose said that in talking with the subcommittee yesterday, their goal was that this was a plan and not a promise. When you have a plan, you seek funding to fulfill the plan but do not start building things without funding in place. It is up to the subcommittee to make requests and recommendations about moving the Parks Master Plan forward. Chair/Grundy stated if there is some problem with the current version of the plan, the City should work toward making progress on whatever those issues are, but he did not want this to be at a standstill. Every meeting he will ask what the City is doing to move this plan forward. CSD/Rose said that he hoped one of the things staff will be asked to do when it gets to the Commission is to look at the different type of projects and make priority lists so that as funding becomes available, the list can be pursued. VC/Owens said he was concerned that there had been a lot of work put into this document and a lot of community involvement and to have this sit on the shelf will cause anxiety. He felt it needed to be adopted as part of the City's General Plan and suggested applying for grants to put it into effect. C/Herndon recalled that CM/DeStefano's concern was that the City has an elaborate plan that might build up expectations and if nothing happens it could be a big disappointment to the residents. C/Herndon felt that if the document could be broken down into priorities that funding could be pursued. Chair/Grundy thanked staff for all of the wonderful work on the City's parks, etc. and on its presentations to the Commission. ADJOURNMENT: C/Herndon moved, VC/Owens seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Grundy adjourned the meeting at 7:52 p.m. The foregoing minutes are hereby approved this day of 2010. Respectfully Submitted, BOB ROSE, SECRETARY Attest: DAVE GRUNDY, CHAIRMAN DI��IOiQD Bt�Pr Recreation Program Update TO: Honorable Chairman & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: November 10, 2010 MEETING DATE: November 18, 2010 Community Recreation Guide The Winter 2010 Community Recreation Guide will be mailed to the residents of Diamond Bar during the first week of December, along with a mailing list of approximately 250 non-residents. It is available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and Diamond Bar Public Library. Contract Classes Fall 2010 -- Classes officially began on September 18 and officially ends December 10. Enrollment for classes is ongoing. There are 837 participants enrolled in 183 classes. Fall's most popular classes are: tennis for all ages, SAT Prep, Salsa & Ballroom dance, pilates, Zumba, adult yoga, Kindermusik, belly dance, glamour make up, baby ballet, martial arts for all ages, youth soccer, parent/child multi -sport, parent/child art and crochet for beginners. Kindermusik is in its second season with Diamond Bar Recreation. The class continues to grow in popularity. In Kindermusik class parents have the opportunity to spend time with their young child singing songs, reading books, and learning. Class focuses on using creative and imaginative ways to teach language and pre -literacy skills, while working on social skills. Fall session offers two classes, Splash! and Let's Play!, classes have a combined total of 21 participants. Winter 2011 -- The Winter 2011 Community Recreation Guide has been compiled and is at the printer. Winter features many new classes: beginning Polynesian dance, Twist on Famous Art, Contemporary Guitar for beginners, Contemporary Guitar- intermediate, We Think You Can Dance, Steps to Singing, Brain Gymnastics, Get Fit in the "AM", Body Toning Hatha Yoga, Public Speaking Success in One Day, Intermediate Dance, Country Line Dance for Beginners, Intro to Glass Fusing. We are also featuring three free seminars entitled What Happens When You Retire, Six Keys to Financial Success, and Increase Savings, Reduce Taxes. Recreation Services is looking forward to a great Winter session. Youth Programs Tiny Tots -- Tiny Tots Fall session will end on Friday, November 19. The Holiday Mini Camp will start on Monday, November 29. This is a three week camp that focuses on holiday crafts, themes and games. Registration is open now and will stay open until the classes are full. Currently there are 13 students total enrolled in the program. The Winter Session will begin on Monday, January 3 and goes through Friday, March 25. Registration will start on Monday November 15 for students currently enrolled in the program, residents new to the program can register on Monday, November 22 and open registration will start on Tuesday November 23. DB 4Youth "in Action" -- DB 4Youth "In Action" operated the snack bar at the Fall Fun Festival on Sunday, October 31 from 4:30 to 8:30pm at Heritage Park. Eight DB 4Youth "In Action" members worked shifts through the night. The menu this year of chili, chili cheese nachos, nachos, cookies, popcorn and cold and hot drinks went over very well. At the time this report was written they were planning to volunteer to help Saturday, November 6 with the ECO EXPO at Pantera Park and one week later on Friday, November 12 they will host the 'Indy 6m 7th and 8th Grade Adventure Dance" at the Diamond Bar Center. On Saturday, November 13 the youth will be busy helping the Diamond Bar Community Foundation with decorations for the 7th Holiday GALA "Starry, Starry Night". Some of the youth will stay for the event dressed in formal wear to usher guests to their tables. They will meet on Wednesday, November 17 as their regular meeting to finalize plans for their holiday party. The holiday party will take the place of their December meeting. Plans are tentatively set to have the party on Friday, December 17. Last year they chose to meet at Skate Express in Chino. Youth and Adult Sports Adult Basketball -- There are 35 teams participating in the 2010 fall adult basketball league. Games are played at Diamond Bar High School and South Pointe Middle School. Regular season games concluded on November 7. Playoff games will be conducted from November 14 through December 5. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $20 per week for the officials. Adult Volleyball -- The adult volleyball program plays at South Pointe Middle School on Mondays. There are currently 11 participants registered for the session which ends on November 15. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Skate Park -- The skate park averages 8 users per hour on weekdays, with 15 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am —Dusk on the weekends. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 11 participants), Thursday (average of 15 participants), and Sunday (average of 12 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Youth Basketball -- There are currently 189 participants registered for the 2011 youth basketball program. Of the 189 registered players, 107 either participated in the program before, or have a sibling that played previously. There are 24 participants that have played in either the summer baseball or indoor soccer program. There are 58 registrants that are new to our team sports programs. The season begins with a skills evaluation day on Saturday, December 4 for children ages 6-8. There will also be a skills evaluation for children ages 9-11 on Monday, December 6. Teams will be drafted on Tuesday, December 7 and Wednesday, December 8. A parent's orientation meeting and coaches meeting will be conducted on Tuesday, December 14 at the Diamond Bar Center. An officiating clinic will be held for recreation staff on Saturday, December 11. Games begin January 8, 2011 and continue until March 12, 2011. Children ages 4-8 will play at South Pointe Middle School, while children ages 9-11 will play at Mt. Calvary Lutheran School. The $84 registration fee includes a jersey, trophy, and ten games. Volunteer coaches are being accepted and reviewed to assist with this program. Field Allocations Applications have been mailed out to local organizations who requested the use of a field in one of the City's parks. The allocation period covers reservations made from January 1, 2011 to July 31, 2011. For this allocation period, there are typically around 20 youth and adult organizations that request the use of the fields and courts. The deadline to submit an application is Friday, November 19. The allocation meeting is tentatively scheduled for Wednesday, December 15. The meeting will be held at the Diamond Bar Center, beginning at 6:30pm. Adult Excursions Saturday, November 6, 2010 — Julian Apple Harvest - SOLD OUT On Saturday, November 6, staff escorted two busses on a SOLD OUT excursion to Julian. The day started with a relaxing three hour scenic ride. Upon arrival participants enjoyed < brief pie company tour. Lunch was served at the Rongbranch Restaurant; turkey, chicken or Salisbury steak was enjoyed and of course everybody got a piece of apple pie. The afternoon was free to spend browsing this quaint town and purchasing apple goodies to take home. The bus ride back was traffic free and enjoyable. Excursion included roundtrip transportation, pie company tour, lunch and a snack. Saturday, December 4, 2010 — Tamale Festival and Shopping - SOLD OUT Your day starts with a relaxing ride to the Coachella Valley to the Tamale Festival. The 18th Annual Festival is home to more than 400,000 tamales sold by over 80 vendors. There is a stage with bands, dancers and many arts & crafts booths. Upon leaving the festival we stop at the Desert Hills Premium Outlets in Cabazon. Here the afternoon is yours to shop 'til you drop at the 130 brand name stores. Excursion includes roundtrip transportation, admission to the Tamale Festival and a snack. There are currently 55 participants registered; the trip sold out and a bigger bus was ordered to accommodate more participants. Saturday, January 1, 2011 — Rose Parade The famous Rose Parade excursion is back! This year the theme is "Building Dreams, Friendships and Memories." It promises to be full of fun, flowers, music, equestrian units and of course animation. Entries from allover the world will participate in the largest and most beautiful parade in the world. Excursion includes roundtrip transportation, grandstand seat, continental breakfast, snack, official Rose Parade guide, and Diamond Bar seat cushion. There are currently 15 participants registered and 30 seats available. Senior Programs Senior Classes — Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center. The classes vary from computer to exercise and fine arts. All classes are full. They began August 23rd and will conclude December 12, 2010. Senior Seminars 11/15 Understanding Medi -Cal Long Term Care Programs - 25 11/22 What You Should Know About Hormones - 3 Senior Activities and Services • Bridge every Wednesday — 8-12 per session • Mahjong every Wednesday — 30 per session average Bingo every Tuesday and Friday — 190 per session average • Complimentary Legal Services every 1 st Wednesday of the month — 5 clients Senior Excursions November 4, 2010- Valley View Casino — There were 37 seniors on this trip to the "home of the loosest slots". There were quite a few smiling faces getting off the bus too. November 17, 2010-Piecemakers Country Store — This is a crafting warehouse where demonstrations of various crafts are performed along with the sales of crafts and gift items. Lunch is also served in the building. Currently 28 people are signed up at $20 a ticket. Extended Excursions — 4 Diamond Bar passengers a scheduled for the New Orleans trip departing November 30, 2010. Senior Special Events November 1, 2010 Senior Health Fair and Flu Shot Clinic -- This is a free annual event that showcases medical businesses and services of interest to the seniors. There were complimentary snacks and flu shots were provided as well as pneumonia and DPT injections. 383 people were vaccinated. Veterans Recognition Ceremony — This event was held on November 10, 2010 at 9am at the Diamond Bar Center with 160 people attending. At this recognition we honored 11 Diamond Bar resident veterans that have not previously been honored. The City Council presented these people with plaques. We also presented five street banners to military personnel that are no longer actively deployed. There was a patriotic program and a continental breakfast. Senior Groups and Clubs — Four senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center. One such club is: • The Diamond Age Senior Club with 225 members currently meets every Wednesday, Thursday and Friday at Heritage Park. They practice choir singing, dancing and play Karaoke. November was the first month for their "English as a Second Language class". They had 25 participants for that class. Special Events Halloween Haunted House — The Haunted House operated on October 30 and 31 from 6pm to 9pm each night. The maze consisted of several different room themes and hallways. The rooms featured were: cornstalker, clowns, puppet, spider, leather face, graveyard, and Hannibal. All were dark and with creatures lurking around and staff equipped with flashlights and whistles in case of emergency. On October 30 only, a special coupon was available for a buy one get one free entrance into the Haunted House. The coupon was available for print off the City's web site, and available for pick up at City Hall, the Diamond Bar Center, and all PUSD & WVSD schools in Diamond Bar. 212 people were frightened in the hall of horrors on October 30 while 257 peopled were horrified on October 31. The fee was $5 per body. Also, over 30 volunteers from Diamond Bar and Diamond Ranch High Schools participated each night the event was run and over 90 on set-up days. Fall Fun Festival — This was a safe and fun alternative to trick or treating. The event included game booths, prizes and of course candy! The Festival was held on October 31, at Heritage Park. Admission was $5 starting at 4:30pm and running until 8:30pm. There were 14 different games and 3 crafts for children 8 and under to participate in. Some of this year's popular games were graveyard dig, skee ball, trick or treat toss and pumpkin bowl toss. Lastly, each game was operated by Leo Clubs from Chaparral Middle School and Diamond Bar High School. The event had 240 participants. Save the Date! Candy Cane Craft Fair — The City of Diamond Bar invites you to experience our 5t" annual holiday craft boutique. This one day craft fair has free admission, free parking and local crafters featuring hundreds of handmade seasonal items. Advertising for the event is also well underway with 6 horizontal banners located throughout town. In addition, flyers went out to businesses and schools the week of November 8. The event will feature in 76 crafters, Santa's workshop (children craft area) and pictures with Santa will return to make this event a huge success with the youth in attendance. DB4Youth will also be on site operating a snack bar in the kitchen. Please join us for this spectacular event on Saturday, December 4, 2010 from 9am to 2pm at the beautiful Diamond Bar Center. Facility Rentals Diamond Bar Center — The Diamond Bar Center was the location for a total of 63 private, business and non-profit rentals during the month of October. There were 27 church rentals, 5 yoga sessions and 2 Toastmasters meetings. There were also 9 weddings, 8 business meetings, and 7 birthday parties. Also, there were a family dinner, a high school fundraiser, a Halloween party, a baby shower and a memorial service. A total of $36,647.50 in rental fees was collected during the month of October for Diamond Bar Center rentals. In October of 2009 revenue of $34,739 was collected. The Grand View Ballroom is the main attraction at the Diamond Bar Center. Alone, the Ballroom brought in 22 of the total rentals in October. The beautiful natural setting makes for an elegant occasion. The diversity of the City is reflected with each Ballroom event. From a Japanese style decorated wedding, to an Indian cultural dance, to the sound of mariachis playing in the background. The Diamond Bar Center truly was built to serve all in the community. Heritage — There have been 15 rentals of Heritage Park Community Center for the month of November. Rentals include a church, an ongoing meditation class, and four birthday parties. Total revenue for these rentals is $2,265. The revenue for October 2009 was $2,090. Pantera — There have been 3 rentals of the Pantera Park Activity Room for the month of November. Two of the rentals were Toastmasters meetings and the third was a private company gathering. Total revenue for these rentals is $200. The revenue for November 2009 was $40. Picnic Reservations — As of November 6th, there have been 11 picnic reservations made for the month of November. There have been 2 for Ronald Reagan Park, 4 Sycamore Canyon, 1 for Maple Hill Park, 1 for Peterson Park and 3 at Pantera Park. The revenue of these picnic rentals is $300. The revenue for November 2009 was $350. Grants Land and Water Conservation Fund Grant (LWCF) -- Staff completed the application for the LWCF. The application is requesting funds to develop the Summitridge Park Southern Trail Vista. This hard pan trail begins at the lower parking lot of the Diamond Bar Center and goes 1,216 feet to the vista area. The application requests funds to install decomposed granite along the 1,216 feet, benches and a gazebo. Staff submitted the application via Federal Express on Wednesday, October 27 with plenty of time to reach the State of California by the due date of November 1. NOVEMBER PARKS REPORT TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: NOVEMBER PARKS REPORT DATE: 11/10/10 MEETING DATE: 11/18/10 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center • Repaired/replaced three (3) lighting ballasts in the Sycamore Room patio, GVBR ceiling can light and hallway sconce light. • Adjusted two (2) door pillars in the lower women's restroom that were causing doors to stick in the closed position. • Tightened toilet seats in all restrooms and adjusted door closers. • Cleaned urinals and urinal drains in upper and lower men's rooms. • Removed rust from lavatory drain strainers and touched up as needed. • Repaired two (2) GVBR trash container frames. • Repaired vacuum cleaner electrical cord. • Cleaned carpets, cleaned and polished tile floors and pressure washed the entrance walkway. • Bypassed faulty motion sensor in the Maple Room to restore lighting. Motion sensor repair/replacement in progress. • Drained excess water from water feature after numerous rains. Heritage Park • Unplugged women's restroom toilet. Maple Hill Park • Repaired a sheared off bolt on the upper slide entry rail. Unplugged men's restroom urinal. Pantera Park • Unplugged drain on snack bar drinking fountain. • Repair and re -lamp four exterior building lights. • Replaced malfunctioning photo cell for building lights. • Installed a photo cell bypass switch for light testing. • Unplugged urinal in men's restroom. • Installed new basketball net on court #3. Paul C. Grow • Unplugged drinking fountain at parking lot. • Re-lamped women's restroom. Peterson Park • Repaired faucet in men's restroom. • Repaired three (3) holes in the skate park concrete surface. Ronald Reagan Park • Re-lamped one men's restroom light. • Repaired women's restroom toilet. • Replaced pole light cover plate. Sycamore Canyon Park • Removed graffiti from trail fence and sign. • Removed graffiti from men's restroom partition.