HomeMy WebLinkAbout06/23/2011 PRC Agenda - Notice of AdjournmentCOMMISSION
AGENDA
June 23, 2011
NOTICE OF ADJOURNMENT
Notice is hereby given that, due to lack of quorum, the June 23, 2011 Regular Meeting of
the City of Diamond Bar Parks and Recreation Commission has been adjourned to July
28, 2011 at the hour of 7:00 p.m., in the Auditorium of the South Coast Air Quality
Management District at 21865 Copley Drive, Diam"d B r, alifornia.
Secretary to the
Parks and Recreation Commission
City of Diamond Bar
Dated: June 23, 2011
Information: (909) 839-7060
Y
Parks &Recreation
Commission
AGENDA
Thursday, June 23, 2011
7:00 p.m.
THE GOVERNMENT CENTER
HEARING BOARD ROOM
21865 Copley Drive
Diamond Bar, California
Chairman Dave Roberto
Vice -Chairman Lew Herndon
Commissioner Dave Grundy
Commissioner Benny Liang
Commissioner Ted Owens
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available for public inspection immediately upon
distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21825 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of
1990, the City of Diamond Bar requires that any person in need of any type of special equipment,
assistance or accommodation (s) in order to communicate at a City public meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinking "� ,il6a 4 �" The City of Diamond Bar uses recycled paper
in the Hearing Board Room. and encourages you to do the same.
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
THURSDAY, June 23, 2011 — 7:00 PM
THE GOVERNMENT CENTER
HEARING BOARD ROOM
21865 Copley Drive
Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
❑ Advice to the City Council
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
PRESENTATION OF SPORTSMANSHIP AWARDS FOR YOUTH SOCCER PROGRAM
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, LIANG, OWENS,
VICE-CHAIRMAN HERNDON, AND CHAIRMAN ROBERTO
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
June 23, 2011 PAGE 2 PARKS & RECREATION COMMISSION
CALENDAR OF EVENTS:
Saturday, July 2 — Adult Excursion - Hollywood Bowl 4t" of July Fireworks
Spectacular — Leaves City Hall 5pm/Returns 12am
Monday, July 4 - Fourth of July Blast — 5-9:30pm, live music by "Sound Bytes"
and free fireworks show begins at 9pm, Diamond Bar High
School, 21400 Pathfinder Road, Diamond Bar
Tuesday, July 5 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Wednesday, July 6 — Summer Concert — The Ravelers (classic rock)
6:30pm - 8pm, Sycamore Canyon Park, 22930 Golden Springs
Movie beginning at dusk following concert is How to Train Your
Dragon
Wednesday, July 13 — Senior Excursion — "Battle of the Dance "- show in
Anaheim - Leaves the Diamond Bar Center 9am/returns 2pm.
Wednesday, July 13 — Summer Concert — The Bumptown (Latin)
6:30pm - 8pm, Sycamore Canyon Park, 22930 Golden Springs
Movie beginning at dusk following concert is Despicable Me
Friday, July 15 — DB 4Youth "In Action" Teen Night Out — Neon Dreams —
Sycamore Canyon Park, 22930 Golden Springs — 7pm -10pm
Wednesday, July 20 — Summer Concert — The Cords (80's rock)
6:30pm - 8pm, Sycamore Canyon Park, 22930 Golden Springs
Movie beginning at dusk following concert is MegaMind
Thursday, July 21- Senior Special Event — Luau — at the Diamond Bar Center
6pm — 9pm
Wednesday, July 27 — Fantasy Springs Casino — Palm Springs - Leaves the
Diamond Bar Center 8:30am/returns 6:30pm.
Wednesday, July 27 — Summer Concert — SGT. Peppers (Beatles Tribute Band)
6:30pm - 8pm, Sycamore Canyon Park, 22930 Golden Springs
Movie beginning at dusk following concert is The Goonies
Wednesday, July 27 — DB 4Youth "In Action" meeting - 6pm — The Government
Center, 21865 Copley Drive, Diamond Bar
Thursday, July 28 — Parks and Recreation Commission Meeting — The
Government Center Hearing Board Room, 21865 Copley Drive,
Diamond Bar
June 23, 2011 PAGE 3 PARKS & RECREATION COMMISSION
1. CONSENT CALENDAR
1.1 Approval of Minutes for May 12, 2011 Study Session
1.2 Approval of Minutes for May 26, 2011 Regular Meeting
2. INFORMATION ITEMS
2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent
2.2 Parks Report —Anthony Jordan, Parks and Maintenance Superintendent
2.3 Status of CIP Projects — Bob Rose
1. Silver Tip Mini -Park
2. Washington Street Mini -Park
3. Sycamore Canyon Park Trail — Phase IV
4. Star Dust Mini -Park
5. Longview South Mini -Park
2.4 Parks Master Plan Update — Bob Rose
3. OLD BUSINESS — None
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
6. ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION STUDY SESSION
DIAMOND BAR CITY HALL CONFERENCE ROOM B
DIAMOND BAR, CA 91765
MAY 12, 2011
STUDY SESSION: 5:00 p.m.
ROLL CALL:
Present: Commissioners Dave Grundy, Benny Liang, Ted
Owens, Vice Chairman Lew Herndon and Chairman
Dave Roberto.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Christy Murphey, Recreation Superintendent.
PRESENTATION OF UPDATED DRAFT PARKS MASTER PLAN — Ron Hagan, TKE
Engineering & Planning, gave a PowerPoint presentation of the most current updates.
VC/Herndon asked if there was expansion scheduled for the seniors and Mr. Hagan
responded yes, that is at Summitridge Park on the pad next to the Diamond Bar Center.
Senior and teen needs are addressed in the Master Plan but they are not at the current
County Library and Fire Station sites.
C/Owens asked if this plan included plans to build out the Walnut Elementary site. Mr.
Hagan responded no. Walnut is recommended to pursue for lighted sports field
development because of its location, the ability to light it and the input from the sports
groups wanting to have fields at that site. Therefore, if they do proceed with calling it
surplus and selling that site, the Master Plan will be updated with a recommendation to
try and negotiate with the school to get the site or a portion of the site. Mr. Hagan
shared that in Fullerton, the City worked with the developer on the site behind City Hall
and took half of the school site for sports uses and the other half for senior housing.
CSD/Rose explained that the City has had to make decisions on where to focus
changes since there are a lot of things that have happened since the consultant team
conducted the interviews with the school district and visited all of the sites.
Mr. Hagan stated that only about 30 percent of the stimulus money has been released
by the federal government thus far with plans to release another 30 percent this
October and the remainder the following October. Therefore, because there will be a lot
of public works money coming to cities in the next two years, this document is very
important because the City is now "project ready" to go after those funds.
Chair/Roberto asked where the new building would be located at Peterson Park.
C/Grundy asked for clarification. Mr. Hagan responded the new building needed to be
moved due to expansion of the parking lot. The tot lot will be redone as well. C/Grundy
asked if the foundation of the old building will be pushed further in. Mr. Hagan
responded that it will be a new building. CSD/Rose pointed to #9. Mr. Hagan stated
MAY 12, 2011 PAGE 2 P&R COMMISSION
that the old building will be razed. C/Owens asked if the new building was larger and
Mr. Hagan responded "yes."
VC/Herndon asked how difficult it would be to light the basketball court. Mr. Hagan
responded that it would not be difficult; however, lighted basketball courts were not a
high priority. The basketball courts are highly used and gym space was a high priority
but not outdoor lighted basketball courts.
VC/Herndon asked if there had been any studies done about how long people stay in
dog parks on average. Mr. Hagan said he had not seen studies on that particular
subject but from his experience in doing a lot of dog parks, dog parks are more about
humans than they are about dogs. It is a social thing for people. Depending on how
many friends are there determines how long people stay. People who go to exercise
their dogs involves about a 15 -minute stay. Some people who go to socialize will spend
a couple of hours, particularly during morning and after work hours, as well as Saturday
and Sunday mornings. Many people hire dog walkers who load dogs into cars and take
them to the park, let them run and then leave. Times vary according to purpose.
Generally speaking there is a posted rule about how many dogs a person can have in
the park at any one time and the general rule is three.
Mr. Hagan discussed the desire by a few residents to have a walking path in Ronald
Reagan Park and whether it would qualify for CDBG funds. CSD/Rose said the
walkway was being evaluated by the CDC that administers the CDBG funds to see if
this would qualify for funding. Because there is no access to the grass area, it does not
mean it would necessarily qualify, but there is a nice view at the point area and adding
an area where folks could get to in a wheelchair might be desirable. C/Grundy asked if
it would strengthen the argument to put an overlook or covered shelter at the view point
and CSD/Rose said that could be done. CDC asked for a graphic and visited the site to
determine whether this was something that would justify the walkway.
VC/Herndon asked if Mr. Hagan intended to show the existing lights at Heritage Park
and Mr. Hagan responded that they are shown at the site.
Mr. Hagan stated that the Lorbeer Middle School site is one of the sites recommended
to be a major sports complex to resolve field needs in the future. There is already a
joint use agreement in effect. VC/Herndon asked if there was a possibility of using this
as a "named" sports complex. Mr. Hagan said it would work. He put together a
strategy for implementing field improvements and naming rights is a part of that. There
is extremely high visibility on Golden Springs Drive so signage with the name of the field
would have a lot of advertising appeal.
VC/Herndon asked if fencing was considered for school sites that would permit or
exclude access to the school. Mr. Hagan said the main concern for school sites is
access to restrooms and if the user groups use the school's facilities, the schools want
to be reimbursed for those costs. Those costs should be included in the tournament
schedule.
Chair/Roberto asked if there was still a plan to build Larkstone Park and CSD/Rose
responded yes, that the developer is on the hook to build the park and is working on the
plans. All of the grading plans need to be finished and approved for the total project
MAY 12, 2011 PAGE 3 P&R COMMISSION
and the park can be built at that time. Mr. Hagan said there was a design which
included restrooms because this park will be heavily used if sports fields are included at
South Pointe Middle School, which is across the street from the park.
C/Grundy asked what the amounts attached to soccer fields, for example, would be.
Mr. Hagan responded that schools have cut back on their budgets, and fields have
deteriorated to the point that it does not do any good to come in and try to bring the
fields up to standards. The $150,000 allows for a complete re -do of the irrigation,
grading, replanting and other site improvements. This would be done on a joint use
basis only.
VC/Herndon asked Mr. Hagan if, based on his study of the community and its needs, he
could prioritize the items. Mr. Hagan said he would be able to do that. First, he
commented on the funding strategies and then discussed how he would arrive at the
priorities for implementation of the sports fields. In order to accomplish the
implementation of sports fields, the City would need to host a sports group focus
workshop and present it in the Master Plan. Mr. Hagan said that in his opinion, the
sports groups would immediately be on board and ask when it could be done. The City
may raise the risk of raising expectations, but it is the only way in which to set the
priorities. After the presentation, the City would work with the sports groups. Perhaps a
subcommittee of the Commission could be appointed and they, along with the
consultants, could set the priorities. In order to get the biggest bang for the buck, the
priority would likely be accomplishing the Lorbeer and South Pointe Middle Schools
scenarios, plus the Walnut Elementary School site. The City would fulfill all of its
tournament needs and all of its lighted sports complex needs for the foreseeable future.
Mr. Hagan said it would be preferable to have a centralized sports complex, take over
the golf course and change it to a sports complex, take over Lanterman and change it to
a sports complex or the AERA property and convert 40 -acres to a sports complex;
however, all of those are just not politically or financially feasible to acquire and build so
we have to work with what we have. There will be a group that says they would really
rather have the improvements to the fields. It all depends on what the City wants to
accomplish. If it is to improve existing conditions to get rid of the complaints, the City
can do the field improvements. If the City wants to accomplish the goal of having
lighted sports fields/complexes to provide for evening and weekend tournaments, then
the three priority sites would be done. Groups need to be involved in setting that
priority. Mr. Hagan acknowledged it would take about $7 million to accomplish the three
priority sites. C/Liang asked if the costs were based on the current costs. Mr. Hagan
said it is, but he believes the current costs are not projected to go up in the next five to
ten years because there are contingencies, inflation factors, etc. built in.
Chair/Roberto asked if there was a reason why the funding of the Pony League
baseball facility was not included in the discussion. Mr. Hagan responded that it is.
When this presentation was made to the City Council and with the administration, the
Council and administration were not desirous of making improvements to property the
City does not own nor has any joint use or joint development agreement with. They felt
the City's direction should be to improve City property and school district property and
only school district property for which there is a joint use agreement. They did not feel
that a joint use agreement with the Pony League would work from a political standpoint
and an operational standpoint and that the City would get stuck with all of the cost and
none of the use. The improvements are in the Master Plan and if the policy direction of
MAY 12, 2011 PAGE 4 P&R
Council changes, the Commission could pursue that as one of the sports field
improvements. His direction from Council at that meeting was to solve the sports field
needs on City and school property and to come up with recommendations that would
deal with providing the sports groups with practice fields, game fields and tournament
fields. He was also tasked with identifying the lighted field spaces that could be done in
the City and only on City owned or school owned property where they were assured the
City could control the use. Mr. Hagan continued that once the Commission has
determined priorities with the user group, it would need to determine the funding
needed for the priorities and assist those funding efforts with the expansion of the
Diamond Bar Community Foundation by adding a sports improvement subcommittee.
The biggest single factor that makes this type of strategy a success is finding an
advocate or leader to be the face of the fundraising efforts. Once the priorities are set,
the sports groups are on board, the Foundation is expanded with a specific emphasis to
raise money for the implementation of those improvements, and an advocate has been
recruited; the three -pronged approach is implemented: Fundraising, asset management
and implementation.
VC/Herndon asked if it was possible to use the equestrian center within "The Country
Estates." Mr. Hagan said he believed it was subject to acquisition but it has been
eliminated. The problem was that the City Council said it was not being used as an
equestrian center. It is being rented out for private parties such as weddings and
community events. RS/Murphey shared that someone came to the Diamond Bar
Center about a month ago to check about programming and believed that they were
going to be refurbishing rooms and holding classes and other activities as well.
C/Grundy asked, if in her opinion, they were trying to get an idea about programming
and RS/Murphey responded yes, various types of classes. CSD/Rose said staff hears
that they may be doing large banquet type events and staff is not sure whether it is
intended just for the residents of "The Country Estates" or if it will be opened to the
public. Mr. Hagan said the Council felt that the City did not want to get into the
equestrian business which was backed up by the survey that revealed "equestrian use"
being very low on the priority list. Also, the Council did not need it for "park use" so it
was deleted from the Master Plan.
CSD/Rose stated that when the Sports Complex subcommittee was active a few years
ago, it looked at sites including Lots 1 and 61 (Summitridge and Longview) and the area
behind Pantera Park. Civil engineers looked at these areas and for grading alone, it
was in the $15-25 million dollar range to create a pad only, without development and
without access that would accommodate a sports park. Mr. Hagan said that
discussions about costs that included development and access became $40-60 million.
Mr. Hagan explained that $12 million to do all of the sports facilities that were discussed
this evening is not a big number considering how many facilities would be improved and
how many fields and lighted fields the City would have access to that would provide
tournament facilities. The process as outlined may set the goal at the $12 million mark
and he felt that in fact, $8 million was a number that would accomplish the goal.
Mr. Hagan stated that if the Diamond Bar Community Foundation agreed to raise
$500,000 (10% toward $5 million) and did so, it would be a lot easier for Council to vote
yes on an assessment or to allocate public works funds for that kind of project.
C/Grundy asked if staff planned to make a presentation to the sports groups and talk
MAY 12, 2011 PAGE 5 P&R COMMISSION
about these priorities, could the City or Foundation suggest that the sports groups form
a permanent committee consisting of one member from each sports group that works
jointly on fundraising so that it could be coordinator with the Foundation subcommittee.
The time to strike is during the presentation so that excitement can be created to get
everyone working together to accomplish the ultimate goal. Mr. Hagan felt that such a
group could facilitate finding an advocate to steer the fundraising effort. C/Grundy said
that most of the groups have a board made up of long-time members with strategic
vision and short term folks who are there for their kids. If there are enough long term
members who have a strategic vision, the City can probably convince them to put a
position on the board that is the committee representative for this effort and then the
people who really run the board (long term individuals) would be able to get that
supported.
VC/Herndon said he would feel more comfortable approving the document once he had
a chance to look at the final draft to see if any additional corrections should be made.
CSD/Rose said the Council would not be making a decision until the end of July and
from this time forward, editorial changes can be made to the document. The policy
statements will remain the same. Editorial changes can be made even after the
document has been recommended for approval until the final document is printed for
distribution. VC/Herndon asked if the new City Hall address could be put on the
document to make the document appear more current. Commissioners concurred that
they would like to have the new address on the document.
C/Owens asked if this was a 10-15 or 20 year plan and CSD/Rose said he looks at this
as a 10 -year plan. Mr. Hagan has put this together as a 20 -year plan because a lot of
the items will not get done in 10 years. Mr. Hagan said this is a planning guide for 20 -
years. Council has made policy changes and so, from CSD/Rose's perspective, he can
now work on his Capital Improvement Program for the next 10 years. He cannot really
look beyond that because of potential changes in the community after 10 years.
CSD/Rose stated that according to the General Plan, the Parks Master Plan should be
updated every 10 years and whether it is a wholesale change or just a cursory look at
the recommendations and updates based on current needs, staff decided to go out and
do a wholesale change to update the entire document. That will happen again in 10
years in some form. With respect to the trails, he met with individuals from L.A. County
whose job it is to update the L.A. County Trails Master Plan. The meeting involved
property in "The Country Estates" where a developer is developing a neighborhood and
there are trail easements for the Schabarum Trail that go through that property. The
purpose of the meeting was to realign the Schabarum Trail so that it would work with
that new development and create the best opportunity for today and for the future.
The Schabarum Trail goes in and out of the City and that is exactly what was happening
in that development. It was going into the development and then going out of the City
limits into unincorporated L.A. County and then back into the development two or three
times. Therefore, the developer has agreed to create a working trail through the
development that would work for the residents and they will also improve and maintain
that portion of the easement. So, in the future when the Schabarum Trail is built out,
these easements will connect. CSD/Rose gave the representatives a copy of the Trails
Master Plan Map and after the meeting the representatives went out and walked some
of the trails to get a feel for the type of improvements being made in the City. When the
representatives got back to him, they voiced their support at how much the City was
MAY 12, 2011
PAGE6 P&R
doing with trails in D.B. There will continue to be a synergy between the City and
County while working together to improve alignments and trail connections.
CSD/Rose said he appreciated Table 7.1 with the graphics.
CSD/Rose thanked Mr. Hagan for doing such a great job on this document. Mr. Hagan
stated that the Commissioners and staff are great to work with and they are proud of the
product in spite of typos, etc. He appreciates the Commissioners applying their fine
toothed comb to the document.
ADJOURNMENT: Study Session adjourned at 7:00 p.m.
The foregoing minutes are hereby approved this day of 2011.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
DAVE ROBERTO, CHAIRMAN
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
THE GOVERNMENT CENTER HEARING BOARD ROOM
DIAMOND BAR, CA 91765
MAY 26, 2011
CALL TO ORDER:
Chairman Roberto called the Parks and Recreation Commission meeting to order at
7:00 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: C/Grundy led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Dave Grundy, Benny Liang, Ted
Owens, Vice Chairman Lew Herndon and Chairman
Dave Roberto.
Staff Present: Anthony Jordan, Parks and Maintenance
Superintendent; Christy Murphey, Recreation
Superintendent; April Batson, Community Services
Coordinator, and Marcy Hilario, Senior Administrative
Assistant.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As presented in the agenda with the addition of the Parks
and Recreation Commission meeting scheduled for June 23, 2011 at 7:00 p.m. in the
Hearing Board Room.
1. CONSENT CALENDAR:
1.1 Approval of Minutes for the April 14, 2011 Study Session.
C/Grundy moved, VC/Owens seconded, to approve the Minutes of the
April 14, 2011 Study Session as presented. Without objection, the motion
was so ordered.
1.2 Approval of Minutes for the April 28, 2011 Regular Meeting.
VC/Herndon moved, C/Grundy seconded, to approve the April 28, 2011
Regular Meeting Minutes as presented. Without objection, the motion
was so ordered.
MAY 26, 2011
2. INFORMATIONAL ITEMS
PAGE2 P&R
2.1 Recreation Program Update — RS/Murphey
C/Grundy asked if staff kept records of attendance for the excursions to
refer to those statistics to project which excursions might be more
successfully attended in the future. RS/Murphey responded affirmatively.
C/Grundy asked if the City had a sense of what excursions are most
successful. CSD/Batson responded that this summer, the Hollywood
Bowl excursion, which has historically been a popular excursion, is sold
out. The same is true of the Pageant of the Masters. This spring, staff is
again scheduling the Santa Barbara Land and Sea Tour because there
was a 22 person wait list last summer. This year, she has 20 plus on the
waiting list and that excursion seems to be popular as well. She attempts
to capitalize on the popular excursions but tries to interject some variety
by planning different excursions so that people do not get bored with the
same tour over and over. C/Grundy asked if CSC/Batson asks
participants for their input and she responded yes, definitely.
2.1.1 PowerPoint presentation on Contract Class Evaluations —
CSC/Batson.
VC/Herndon asked how people outside of D.B. find out about the
City's recreation classes. CSC/Batson responded that the guide is
sent to over 300 households outside of the City.
C/Grundy felt it would be interesting to find out how many D.B.
residents participate in classes in other cities and what classes they
attend. CSC/Batson shared that staff does not track that
information; however, many people tell her that they looked in other
cities' guides and found D.B. classes to be the most attractive.
C/Owens asked if the City charged a non-resident fee.
CSC/Batson responded no, that everyone pays the same fee which
includes a $7 administrative fee.
VC/Herndon said it would be interesting to see if the City could
have more of an unstructured environment for the teens.
Chair/Roberto asked if staff had considered sending questionnaires
by email to people for their response at the end of the class.
CSC/Batson said she had considered it and has discussed sending
out attachments; however she felt it may fall into the realm of
"spam" and; therefore, would have to consult with our IT
department to look into that possibility.
MAY 26, 2011
PAGE 3 P&R COMMISSION
2.2 Parks Report — PMS/Jordan
With respect to rodent problems in the City, VC/Herndon asked if staff had
come up with a good way to keep them at bay. PMS/Jordan responded
that ground squirrels can be kept at bay with chemical bait called PCQ.
The City uses a chemical called Fumitoxin; however, the Department of
Pesticides Regulation has changed the rules about how this can be used.
Pellets are inserted into the gopher burrows and reacts with moisture in
the ground to create a (ossifying gas.
C/Grundy recommended that PMS/Jordan look into a two-cycle engine
called a Cheetah that funnels exhaust through a hole and floods the
burrow with carbon monoxide.
In regard to volunteer work done in various locations throughout the City,
VC/Herndon asked if staff contacted the LDS Church or if the Church
contacted staff. PMS/Jordan responded that the Church contacts the City
and have helped with several projects. They have numerous volunteers
who want to be involved in projects for the City.
C/Owens proposed the Commission send a thank you letter to the
Church. Commissioners agreed and PMS/Jordan said that staff would
draft a letter on behalf of the Commission.
2.2.1 Power Point Presentation on Park Walk-thru — Starshine Park —
PMS/Jordan.
PMS/Jordan spoke of Camphor trees recently planted in the park.
VC/Herndon asked if the trees had good canopies. PMS/Jordan
responded that they do. These trees are one of his favorites. They
are evergreen and if you crush the leaves, you can smell the
camphor oil. They create a huge canopy with a 40-50 foot spread.
Other trees, when mature, provide canopies as well but are
deciduous and drop leaves in the winter.
VC/Herndon volunteered to do a park walk-thru. PMS/Jordan
responded that the only park that has been walked is Paul C. Grow.
VC/Herndon stated that for him Monday and Friday afternoons are
the best times for him. Staff will coordinate with all Commissioners
regarding their desire to schedule park walk-thrus.
2.3 Status of CIP Projects — PMS/Jordan
2.3.1 Washington Street Mini -Park — The updated plans have been
received from the consultant, and have been reviewed and
approved by Public Works and Community Services. There are a
couple of minor corrections and then the project will go out to bid.
MAY 26, 2011
PAGE 4 P&R COMMISSION
2.3.2 Sycamore Canyon Park Trail — Phase IV — The documents are
being put together to start the bidding process which should
commence in the next two weeks.
2.3.3 Silver Tip Mini -Park — The updated plans have been received and
are currently being reviewed by Public Works, Community Services
and Building and Safety. Once approved, the project will go out to
bid.
C/Owens asked about the length of the bid process and
PMS/Jordan responded he was not sure about the timeframe but
that it was usually two to three weeks.
2.4 Parks Master Plan Update — PMS/Jordan
PMS/Jordan stated that the updated plan should go before Council in July
for consideration of adoption. He emphasized that the Commissioners are
requested to continue reporting any corrections to the documents in the
meantime. As soon as the corrections are completed, a copy will be
provided to the Commissioners and Council Members and posted on the
City's website.
C/Grundy asked why the document would not be presented until July.
PMS/Jordan said he was not certain. The corrections are minor.
C/Grundy asked if the Council would be reviewing the document in a
study session before July because he was curious about why the gap in
time from when the Commission recommended to Council consideration.
VC/Herndon recalled that the consultant was in China for six weeks.
C/Owens asked if the Commissioners could be notified about when the
item would go before the City Council and PMS/Jordan responded "yes."
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS:
C/Liang thanked staff for tonight's presentations.
C/Grundy said he was looking forward to the Concerts in the Park series and the
July 4th Celebration. He too thanked staff for their good work.
C/Owens said he would try to attend the Tiny Tots Graduation. He asked to be
informed about the date of the next home game for the senior softball game.
RS/Murphey said she would e-mail a copy of the schedule to C/Owen. He
complimented PMS/Jordan on his Channel 3 Safe Water Program presentation.
MAY 26, 2011
PAGE 5 P&R COMMISSION
VC/Herndon said he appreciated the trees being planted at Starshine Park and
he felt it would make the park a lot more appealing to the neighborhood. Once
those trees begin to mature, it should make a big difference. PMS/Jordan said
he purposely left extra space between some of the trees so that the City could
continue to add or replace trees.
C/Owens asked if there was a picnic shelter at Starshine Park. PMS/Jordan
responded that there is a picnic table but no shelter. C/Owens asked if staff had
considered a small shelter. PMS/Jordan said the problem is that there is no
restroom facility at the park and it is not a site that the City would rent out for
picnics. During community meetings to discuss the improvements, residents
stated they did not want a restroom facility because they wanted it as a
neighborhood park.
Chair/Roberto thanked staff for their presentations and information provided to
the Commission. He recommended that Commissioners schedule their park
walk throughs before it gets too hot. He wished everyone safe travels during
June.
ADJOURNMENT: VC/Herndon moved, C/Owens seconded, to adjourn the meeting.
With no further business before the Parks & Recreation Commission, Chair/Roberto
adjourned the meeting at 7:59 p.m. to July 28, 2011.
The foregoing minutes are hereby approved this day of 2011.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
DAVE ROBERTO, CHAIRMAN
DIL'V10NDm SARA
Recreation Program Update
TO: Honorable Chairman & Members of the Parks & Recreation
Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: June 16, 2011
MEETING DATE: June 23, 2011
Community Recreation Guide
The Summer 2011 Community Recreation Guide was mailed to the residents of
Diamond Bar, along with a mailing list of approximately 300 non-residents. It is
available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community
Center, Pantera Park Activity Room and Diamond Bar Public Library.
Contract Classes
Spring 2011 -- Spring session 2011 began March 26 and officially ends on June 17.
This spring we had 966 participants in 180 classes; Spring 2010 we had 890
participants in 178 classes. This session collected $69,241 in revenue and Spring 2010
collected $67,884. This gives an increase of 76 participants and $1,357 in revenue. A
FY 2010/2011 contract class financial summary and program evaluation will be included
in the July report.
Summer 2011 -- Recreation services is currently accepting registrations for the
Summer 2011 session. Favorite camps returning this year are Lego Engineering and
Lego Pre -Engineering Camp, as well as basketball camp. Also being offered are
several free one day seminars such as 10 steps to financial security, how to be a
successful investor, 10 common IRA mistakes, ergonomics and work safety, nutrition
and you and health & wellness. Most popular classes this summer thus far are: baby
ballet, horse fun for kids, Lego engineering camps, pre -algebra, guitar, and algebra II.
So far we have 641 registrations in 213 classes for summer session.
Youth Programs
Tiny Tots -- Tiny Tots graduation was on Friday,
June 10 at the Diamond Bar Center. Pantera
Park Tiny Tots had 11 graduates and Heritage
Park Tiny Tots has 14 graduates. The Disney
themed celebration was a big hit with everyone.
After watching the power point, listening to the
familiar Disney tunes and coloring, the parents
and children helped themselves to a wonderful
parent provided potluck lunch.
DB 4Youth "In Action" -- The youth participated in Relay for Life on Saturday, June 10
and Sunday, June 11. There were 12 youth who raised between $10 and $200 each.
Nine youth stayed all day at the event. Our team participated in games throughout the
day and night. The youth sold glow necklaces once it got dark. Everyone had a great
time. Our team raised approximately $500.
Volunteens -- Volunteens started in day camp
on Monday June 6. They started in tiny tots,
sports and senior programming the week of
June 13. Volunteens will start working
Concerts in the Park on July 6. There are a
total of 72 volunteens, volunteering in all the
programs.
Summer Day Camp -- Staff members attended Recreation Leader Training through
CPRS District 13 on June 11 in Glendora. Camp is off to great start. On the first week
seventy campers enjoyed bowling at Oak Tree Lanes on Tuesday and the rides and
miniature golf at Castle Park on Wednesday. Summer Day Camp can have up to 100
participants each week for a total of 1100 for the whole summer. At the time of this
report Summer Day Camp has 1037 campers enrolled (94%). Pomona Unified School
District students will not get out of school until June 20. This usually impacts the first
two weeks of Summer Day Camp.
Youth and Adult Sports
Youth Basketball -- Full financial and evaluation summary attached.
Youth Indoor Soccer --The 2011
season came to a close on June 4 at Mt
Calvary Lutheran. One team in each
division will be the recipient of the
coveted sportsmanship award. The
awards will be presented at the June 23
Commission meeting.
Youth Baseball -- Heritage Park was the
site of the skills evaluation day for the
Double A and Triple A divisions on June
11. Teams were drafted immediately after the evaluations were completed. Practices
began June 13 at Sycamore Canyon Park and Paul C Grow Park. Games begin on
July 5 and continue until August 13. The $84 registration fee includes a team hat,
jersey, trophy, and ten games. Volunteer coaches are being accepted and reviewed to
assist with this program. There are currently 194 children enrolled in the program.
Adult Basketball --The spring 2011 season began on April 17. There are 38 teams in
the league this season. Playoff games will begin July 10, with the season scheduled to
conclude July 31. Included in the $360 registration fee are 10 league games plus a
qualification game, scorekeepers, and championship awards. Teams also pay $20 per
week for the officials.
Adult Volleyball -- The current session will end June 25. There are 13 participants
currently enrolled in the program. For only $40, participants receive 10 weeks of play on
two courts of action from 7-9pm.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 11 participants), Thursday (average of 13 participants), and Sunday
(average of 14 participants) evenings. Open play takes place from 7:30-11 pm on
Tuesdays and Thursdays, while Sunday is open from 6:30-10pm.
Skate Park -- The skate park averages 11 users per hour on weekdays, with 14 users
per hour on the weekend. Field attendants check in on the skate park a few times each
day, from 4pm - dusk on weekdays, and from 8am - dusk on the weekends.
Adult Excursions
Saturday, June 4, 2011- Pechanga Casino
This excursion was cancelled due to low enrollment.
Saturday, June 18, 2011- Santa Barbara Land/Sea Tour- SOLD OUT
Enjoy a narrated land and sea tour in beautiful Santa Barbara. We depart and first go
on a tour of downtown Santa Barbara. Learn about the cities fascinating history. Next
we drive into the water and take a Harbor tour and see the sea life and enjoy being on
the ocean. Upon return to land, the afternoon is yours to spend sampling the food at
Stern's Warf and on State Street. Excursion includes roundtrip transportation, sea/land
tour, and a snack for $39. The excursion is full with 45 participants. A bigger bus will
not be ordered because the land/sea tour bus cannot accommodate more participants.
Saturday, July 2, 2011- Hollywood Bowl 4th of July Fireworks Spectacular- SOLD
OUT
Wear your best patriotic outfit and join us for a trip to the famous Hollywood Bowl. Hall
and Oates will be performing patriotic music along with the Los Angeles Philharmonic.
The always spectacular fireworks will be shown at the end of their performance.
Excursion includes roundtrip transportation, admission to the show, seat cushion, and a
snack for $51 fee. A bigger bus is not being ordered since adjacent seats cannot be
purchased.
Friday, July 22, 2011- Pageant of the Masters
Another returning favorite this summer is the Pageant of the Masters excursion. This
year's theme is "Only Make Believe" and will feature amazing works of art and the
actors who stand motionless within the frames to portray these magnificent pieces. The
excursion includes roundtrip transportation, admission to the show and a snack for $55.
There are currently 18 participants enrolled and 27 spots available.
Saturday, August 13, 2011- A Day in Lake Arrowhead
Spend the day in beautiful Lake Arrowhead. Upon arrival in Lake Arrowhead we climb
aboard the Arrowhead Queen, a 50 foot paddleboat and enjoy the narrated cruise to
learn about Lake Arrowhead. The afternoon is yours to spend browsing the village.
Excursion includes roundtrip transportation, cruise and a snack for $31. There are
currently 37 participants enrolled and 8 spots available.
Saturday, September 17,2011- Danish Days in Solvang- SOLD OUT
This year is the 75th anniversary of Danish Days in Solvang. Eat delicious Danish food,
buy pastries from one of the many delicious bakeries, enjoy the dancers, watch the
parade or shop in the many quaint stores. Excursion includes roundtrip transportation
and a snack for $31. A bigger bus has been ordered, with 47 participants and staff is
working on calling the waitlist.
Senior Programs
Senior Classes -- Mt. San Antonio College
partners with the City of Diamond Bar to offer 15
free classes to seniors at the Diamond Bar
Center. Classes at Heritage Park have been
relocated to the Diamond Bar Center due to Day
Camp. The classes vary from computer to
exercise and fine arts. All classes are full. They
began January 10 and will conclude June 19,
2011.
Senior Seminars
6/13 Food & Fitness
6/6 Stress Management
6/27 What is Diabetes
Senior Activities and Services
• Bridge every Wednesday -- 4-8 per session
• Mahjong every Wednesday -- 30 per session average
• Bingo every Tuesday and Friday -- 190 per session average
• Complimentary Legal Services every 1 st Wednesday of the month - booked 2
months in advance
Senior Excursions
June 12, 2011 — Harrah's Casino — 45 seniors traveled to Escondido for this
excursion. It includes a 55,000 square foot casino where everyone receives $25 in slot
play with their player's card.
June 22, 2011 — City Tour of Downtown L.A. — This trip sold out quickly. There was a
step on guide and a guided tour of the Cathedral. Lunch at Philippe's is always a treat.
Senior Special Events
June 16, 2011 -- Senior Flower Power 60's Dance
There were 75 people signed up for this dance. We had food from the 60's such as
meat loaf and macaroni and cheese. Everyone had a great time. Admission was $15.
Senior Softball -- The Diamond Bar Diamonds have been playing every Thursday
since April 21 in the Inter City Senior Softball League. So far they are 4 and 4. The
next and final home game is June 23 at Peterson Park.
Special Events
22"d City Birthday Party
Full Financial Summary and Evaluation is attached.
UPCOMING EVENTS!
4t" of July Blast -- 10 non-profit community organizations will participate in this year's
event by selling dinner, desserts and snack items for purchase. The Diamond Bar
Community Foundation & DB 4 Youth will also be on site selling glow sticks. In
addition, the City will offer a kid zone area featuring arts & crafts, jumpers and picnic
games.
The event will take place on Monday, July 4, 2011 at Diamond Bar High School, from
5-9:30pm. The day will kick off with a variety of entertainment including music from,
"Sound Bytes." Face painting, crafts and picnic games will also be available. The night
will conclude with a firework show starting at 9pm guaranteed to light up the Diamond
Bar sky. Grass Seating only - so don't forget your chairs, blankets, and picnic dinners.
Concerts in the Park -- A food vendors meeting was held on Wednesday, June 8 at
the Diamond Bar Center to gear up for this year's annual celebration. 9 non-profit
organizations operating a food booth gained useful information on event procedures
and health department requirements. The highlight of the meeting was a discussion
about all the delicious food everyone would be selling.
The City of Diamond Bar will present the 21St Annual Concerts in the Park series this
summer. The series will begin on July 6th and run through August 17th on Wednesday
evenings from 6:30pm until 8:00pm. The concerts are held at Sycamore Canyon Park,
22930 Golden Springs Road.
Free Parking & Shuttle from the Diamond Bar Golf Course parking lot will begin at
5:30pm.
Performance Date
Band Name
Music Style
July 6
The Ravelers
Classic Rock
July 13
Bumptown
Latin Variety
July 20
The Cords
80's Rock
July 27
SGT. Pepper
Tribute to the Beatles
August 3
Cold Duck
70's Top 40
August 10
The Night Tides
Beach
August 17
Lights Premier
Tribute to Journey
Movies "Under the Stars"
A training has been scheduled at the end of the month for recreation staff to gear up
and practice their movie production skills. The movie equipment will also be cleaned
and tested to make sure that it is in good operating use for this year's series.
Movies "Under the Stars" will take place on Wednesday evenings at dusk after Concerts
in the Park. The movies will run from July 6th through August 17th. All movies will be
"PG" rated and are family oriented. A shuttle service between the golf course and
Sycamore Canyon Park will be operating. Please come and join us for this whole night
of fun!
Date
Rating
Date
July 6
PG
How to Train your Dragon
July 13
PG
Despicable Me
July 20
PG
MegaMind
July 27
PG
The Goonies
August 3
PG
Tangled
August 10
PG
The Sorcerer's Apprentice
August 17
PG
Toy Story 3
Facility Rentals
Diamond Bar Center -- The Diamond Bar Center was the location for a total of 44
private, business and non-profit rentals during the month of May. There were 23 church
rentals, 2 Sunshine Senior activities and 2 Toastmasters meetings. There were also 7
weddings, 3 business meetings, 2 proms and 2 fundraisers. There was an engagement
party, a CPRS training session and a birthday party. A total of $42,500 in rental fees
was collected during the month of May for Diamond Bar Center rentals.
The Diamond Bar Center is often utilized for local events. Diamond Bar High School
Class of 2001 held their 10 year reunion at the Center this week. Diamond Bar Friends
of the Library hosts their annual Wine Soiree here and the Diamond Bar Community
Preschool and DBHS have also hosted their annual Bunco Fundraisers at the venue. It
is great to have a facility close to home.
Heritage -- There have been 15 rentals of Heritage Park Community Center for the
month of June. Rentals include a church, an ongoing meditation class, 2 birthday
parties, a baby shower, a senior program and a graduation party. Total revenue for
these rentals is $2,380. The revenue for May 2010 was $2,312.50.
Pantera -- There have been 5 rentals of the Pantera Park Activity Room for the month
of June. There were two Toastmasters meetings, an AYSO meeting and 2 birthday
parties. Total revenue for these rentals is $525. The revenue for May 2010 was $160.
Picnic Reservations -- As of June 4, 2011 there have been 29 picnic reservations
made for the month of June. There have been 7 for Sycamore Canyon Park, 7 for
Ronald Reagan Park, 1 for Peterson Park, 8 for Pantera Park, 4 for Heritage Park and 2
at Maple Hill Park. The revenue of these picnic rentals is $850. The revenue for May
2010 was $1,025.
Program Title:
Date:
Evaluation Prepared
"Below the Rim" Youth Basketball 2011
June 8, 2011
By: Mickey McKitrick, Recreation Specialist
Youth Basketball Summary
The City of Diamond Bar's Below the Rim Youth Basketball program offers local boys
and girls ages 4-11 the opportunity to learn the fundamentals of the game in a fun, safe,
and positive environment. The program emphasizes the importance of good
sportsmanship among all participants, parents and coaches by utilizing a Code of Ethics
which must be signed by each parent and coach.
Team practices for the program began on December 13, 2010 and continued
throughout the season on weeknights at Pantera Park, South Pointe Middle School,
Lorbeer Middle School, and Mt. Calvary Lutheran School. League play began on
January 8, 2011 in the gymnasiums at both South Pointe Middle School and Mt. Calvary
Lutheran School. Participants in the 9-11 leagues played at Mt. Calvary while all other
divisions played at South Pointe Middle School. Games at Mt. Calvary were officiated
by And 1 Officials, while recreation staff officiated the games at South Pointe.
A total of 349 children participated in the program this season. 287 participants were
charged $84 and 61 additional siblings from the same family paid a reduced rate of $79.
One participant that joined the league late was registered for $56. These registration
fees brought in $29,023 in revenue. Registration fees include facility rental costs, a
reversible basketball jersey, and a participation trophy. As a convenience to
participants, team and individual picture services were offered through Horvath
Photography.
The program featured 44 teams in six age divisions: 4-5, 6, 7, 8, 9, and 10-11 year olds.
Volunteer Assistance
The success of the Below the Rim Youth Basketball program is dependent upon the
efforts of City staff as well as adult volunteers. This past season, at least 50 adults
volunteered their time and energy to teach the fundamentals of basketball as well as
sportsmanship to each and every player on their roster. Staff estimates that these
coaches spent a minimum of three hours per week conducting practices or coaching
games with their teams for an overall total of over 1,900 volunteer hours for the season.
Each of the volunteer coaches was screened through an application process that
included the Live Scan fingerprinting process conducted at the Walnut/Diamond Bar
Sheriff's Station. Each coach was required to sign a Coach's Code of Ethics agreement.
Sportsmanship Award
Teams again competed for the prestigious Sportsmanship Award. At the conclusion of
each game, staff rated teams based upon their attitudes and sportsmanship towards
other participants, coaches, and officials. The winning team in each age division was
recognized at the March 24, 2011 Parks & Recreation Commission meeting and
received a team pizza party courtesy of Round Table Pizza in Diamond Bar. Team
pictures will also be posted on the City of Diamond Bar website.
Staff Recommendations
*Continue to work with WVUSD, PUSD, and Mt. Calvary to ensure that the facilities are
in working order at all times
*Create a division for 12-13 year olds.
*Continue to decrease the amount of practices at Pantera Park
*Budget for a new horizontal banner to market the program
*Secure Chaparral's new gym for basketball practices
CITY OF DIAMOND BAR
YOUTH BASKETBALL
FINANCIAL SUMMARY
2011
Projected General Fund Expenditures:
Projected Revenue:
Actual General Fund Expenditures: $47,515.00
Actual Revenue: $29,023.00
Difference: $18.492.00
Projected Revenue: $33,250.00
287 Participants @ $84
$24,108.00
61 Participants @ $79
$4,819.00
1 Participant @ $56
$56.00
8 Refunds @ $5
$40.00
ACTUAL PERSONNEL SERVICES ACTUAL: $13,099.00
Projected Personnel Services: $18,567
Personnel (40030) $11,861.00
Part -Time Staff $11,453.00
Full -Time Staff $408.00
Personnel Services (40000) $1,238.00
Worker's Compensation (40083) @ 3.0% $356.00
Medicare (40085) @ 1.45% $172.00
Social Security (40085) @ 6.2% $710.00
ACTUAL OPERATING SUPPLIES (41200) ACTUAL: $9,583.00
Projected Operating Supplies: $9,860.00
Equipment $1,515.00
Uniforms $5,755.00
Trophies $1,656.00
Coaches Shirts $604.00
Misc. $53.00
ACTUAL PRINTING (42110) ACTUAL: $535.00
Projected Printing: $700.00
Flyers $535.00
ACTUAL CONTRACT SERVICES (45300) ACTUAL: $3,318.00
Projected Contract Services: $4200.00
Certified Officials $3,318.00
ACTUAL FACILITY RENTAL (42140) ACTUAL: $20,980.00
Projected Facility Rental: $25,280.00
Mt. Calvary $9,650.00
South Pointe $4,946.00
Lorbeer $6,384.00
$58,607.00
$33,250.00
$25.357.00
Program Title:
Date:
Evaluation Prepared by
Adult Excursions
June 8, 2011
April Batson, Recreation Coordinator
Summary
The Adult Excursion program is advertised in the quarterly community Recreation
Guide. Excursions are planned by city staff. All trips were open to participants of every
age, except for the trip to Pechanga.
This fiscal year's excursions were: 4th of July at the Hollywood Bowl, Pageant of the
Masters, two trips to Santa Barbara for the land/sea tour, Carpinteria Avocado Festival,
Julian Apple Harvest, Indio Tamale Festival and Cabazon Outlets shopping, Rose
Parade, Getty Center with lunch at Lawry's, and Dodger Stadium tour and Hollywood &
Highland Center. Two excursions were cancelled due to low enrollment, which were
San Diego Natural History Museum and Pechanga Casino.
Six of our trips were sold out with 45+ participants. This includes the excursion to Santa
Barbara Land/Sea tour, Julian Apple Harvest, and Getty Center with Lunch at Lawry's
which had 51+ participants. There were 460 participants who enjoyed the program and
the average fee was $46 per trip. This is an increase from last year which had 426
participants and the fee increased from an average fee of $40.70. Excursions always
include roundtrip charter bus transportation and a snack; if the trip is advertised as so, it
includes admission and lunch.
The lower than anticipated revenue for 10/11 fiscal year is mainly attributed to the low
enrollment for the Rose Parade excursion. The tickets were priced at $103 per person
and we only sold 28 seats. This accounts for a loss of $1,854. A less expensive staff
member will be leading the group. Staff anticipates these efforts will increase
enrollment in the 2012 excursion.
Staff Recommendations
1. Continue to offer a wide variety of excursions
2. Survey participants to gain knowledge of participants' interests
3, Continue to offer affordable excursions
4. Continue to offer excursions that are popular and are known to sell out
CITY OF DIAMOND BAR
Adult Excursions
Financial Summary
FY 10-11
Projected General Fund Expenditures
$24,007.00
Projected Revenue
$32,400.00
Projected Prop A
$10,500.00
Difference
-$2,107.00
Actual General Fund Expenditures
$19,244.95
Actual Revenue
$21,770.00
Actual Prop A
$7,621.84
Difference
-$5,096.79
SUPPLIES (001.5350.41200) $516.11
Projected Amount - $730.00
Excursions $407.84
Rose Parade $108.27
PERSONNEL SERVICES (001.5350.40030) $4,288.77
Projected Amount - $3,522. 10
Personnel (40020) Overtime
1 CS Coordinator- 8.75 hours @ 50.88- Rose Parade
$445.20
Fee per trip x
$554.34
1 CS Coordinator- 57.5 hours @ 38.16
$2,194.20
number of
$400.37
Personnel (40020)
Admissions
participants
Revenue
July 2010- Hollywood Bowl
$1,516.00
$49x43
$2,107.00
August 2010- Pageant of the Masters
$1,830.00
$56x44
$2,464.00
September 2010- Santa Barbara Land/Sea Tour
$1,153.13
$38x55
$2,090.00
October 2010- Carpinteria Avocado Festival
$1,004.58
$51x45
$2,295.00
November 2010- Julian Apple Harvest
$2,644.00
$49x70
$3,430.00
December 2010- Tamale Fest and Cabazon
$0.00
$23x55
$1,265.00
Janurary 2011- Rose Parade
$3,211.97
$103x28
$2,884.00
February 2011- No Excursion
March 2011- Getty Center and Lawry's
$1,990.15
$52x55
$2,860.00
April 2011- San Deigo Natural History Museum*
$0.00
$0.00
May 2011- Dodger Stadium with Hollywood Center
$210.00
$31x20
$620.00
June 2011- Pechanga Casino*
$0.00
$0.00
June 2011- Santa Barbara Land/Sea Tour
$880.24
$39x45
$1,755.00
TOTAL
$14,440.07
$21,770.00
SUPPLIES (001.5350.41200) $516.11
Projected Amount - $730.00
Excursions $407.84
Rose Parade $108.27
PERSONNEL SERVICES (001.5350.40030) $4,288.77
Projected Amount - $3,522. 10
Personnel (40020) Overtime
1 CS Coordinator- 8.75 hours @ 50.88- Rose Parade
$445.20
1 CS Coordinator- 15.25 @ 36.35
$554.34
1 CS Coordinator- 57.5 hours @ 38.16
$2,194.20
1 Admin Assist- 10.25 hours @ 39.06
$400.37
Personnel (40020)
1 CS Specialist- 17.25 hours @ 16.34
$281.87
Personnel Services (40000)
Workers Compensation (40083) @ 3%
$116.28
Medicare (40085) @ 1.45%
Social Security (40085) @ 6.2%
$56.20
$240.31
CONTRACT SERVICES (001.5350.45310) $14,440.07
Projected Amount - $19755.00
Admissions
$14,440.07
PROP A EXPENDITURES (112.5350.45310) $7,621.84
Projected Amount - $10,500.00
Excursions
* excursion cancelled due to low enrollment
$7,621.84
Program Title: City Birthday Party
Date: June 9, 2011
Evaluation Prepared by: Andee Tarazon, Community Services Coordinator
22"d City Birthday Party
Pantera Park was jumping as an estimated 8,000 people attended the annual
celebration on Saturday, April 16. The highlight of the day's activities took place on
stage at 3pm as members of the City Council cut the official birthday cake and lead the
community in singing Happy 22nd Birthday to Diamond Bar! In addition Mayor Steve Tye
along with the rest of the City Council presented the Outstanding Diamond Bar
Volunteer awards to 11 recipients.
Once again the Regional Chamber of Commerce San Gabriel Valley operated the
Business Expo with 50 businesses in attendance. The City operated the car show with
over 40 cars on display. Picnic games were also scheduled throughout the day (potato
sack race, tug-of-war, and egg run toss). 34 non - profit service organizations
participated by operating an information booth. In addition, there were 15 delicious
food booths, 16 kid zone game booths, 14 teen action zone games, and 10 carnival
rides operated during the event. This year's event also featured a disaster
preparedness expo with 5 different organizations participating and a "going green" area
with 9 organizations participating. Lastly, residents were amazed by the great
entertainment on stage with 21 local groups twirling, dancing, singing and cheering!
Staff Recommendations
• Continue to monitor game and ride vendor's every hour, to make sure each
game/ride is being properly operated.
• Continue to have a 10x20ft prize booth with 3 closed sides -opened on the 20 ft side.
• Order 45 trash cans and 45 recycled cans.
• Purchase additional soda bottles for ring toss games.
• Continue to block off Pantera Park for 2 days before event.
• Purchase new games for teen and kid games.
• Schedule additional time between groups onstage.
City of Diamond Bar
Community Services Department
City Birthday Party 2011
Account Number
Budgeted
Spent
Actual Revenue
General Fund
PT Staff
001.5350.40030
$
3,000.00
$
4,832.54
Overtime FT Staff
001.5350.40020
$
3,000.00
$
2,111.00
Sheriffs Deputies
001.4411.45402
$
1,500.00
Shuttles -Prop A
112.5350.45310
$
2,000.00
$
1,829.91
Sub -total General Fund
$
9,500.00
$
6,943.54
Revenue
001.5350.34720
$
19,500.00
$ 19,673.15
9 Carnival Rides @ $100
$
1,300.00
$ 900.00
14 KidZone Game Booths @ $100
$
1,200.00
$ 1,400.00
13 TAZ Game Booths @ $100
-
$
1,200.00
$ 1,300.00
14 Food Booths @ $100
$
1,000.00
$ 1,400.00
32 Info. Booths @ $100
$
2,500.00
$ 3,200.00
Chamber's Business Expo
$
100.00
$ 100.00
Car Show
$
100.00
$ 875.00
Revenue from Rides/Games
$
12,000.00
$ 10,498.15
Total Expenditures
001.5350.42353
$
65,000.00
$
59,566.43
Expenses
$
15,300.00
Vertical/Horizontal Banners
$
5,000.00
$
2,980.00
Promo Flyers
$
500.00
$
573.00
Committee Member Shirts
$
800.00
$
877.36
kwik Covers( Table skirts Covers)
$
500.00
$
694.82
Special Event Insurance (Driver)
$
2,000.00
$
1,344.54
Wrist Bands
$
500.00
$
427.70
Game Prizes/Candy
$
3,500.00
$
3,223.73
Commemorative Pins
$
2,000.00
$
2,003.94
Rental Equip.
$
10,650.00
Tables, chairs,canopies
$
8,500.00
$
8,750.63
Generators and power supplies
$
235.01
Sound System
$
900.00
$
690.00
Pantera Parking Lot
$
250.00
$
160.00
Restrooms and hand washing sink
$
1,000.00
$
875.41
Birthday Cakes
$
460.00
Albertsons -7 full sheet cakes
$
419.90
Cake cutting Supplies
$
167.98
Carnival Rides/Attractions
$
36,390.00
Carnival Rides/Attractions
$
21,390.00
$
18,260.00
Event Set -Up/ Decorations/misc supplies
$
4,000.00
$
4,252.57
Organization Revenue Share
$
11,000.00
$
11,000.00
Contract Staff
$
1,700.00
Security
$
300.00
$
222.60
Valley Crest Staff
$
1,000.00
$
787.50
Food Reimbursement
$ 500.00
Albertsons
$
186.23
Knights of Columbus
$
231.00
Boy Scout Troop 730
$
5.00
Pantera Elementary School
$
36.00
Boy Scout Troop 777
$
17.00
Cornerstone Bible Church
$
43.00
Walnut Valley Rotary
$
41.00
Kiwanis Club of Walnut Valley
$
32.00
Fire Explores Post 19
$
43.50
Car Show
Trophies
$
163.52
Tee Shirts
$
800.00
Supplies
$
21.49
Total game/ride revenue budgeted= $11,000 Total Event Cost: $ 66,509.97
$11,000 divided by 35 vendors=$314.00 per vendor Total Event Revenue: $ 19,673.15
Total Expenditure Budget:
$ 46,836.82
JUNE PARKS REPORT
TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE
SUPERINTENDENT
SUBJECT: JUNE PARKS REPORT
DATE: 6/13/11
MEETING DATE: 6/23/11
During the previous month, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
• Rebuilt south patio up light. Fixture required modification to accept a new
bulb socket.
• Resealed kitchen sink drain.
• Replaced batteries in handicap access door remote control switches at the
upper women's room.
• Repaired damaged kitchen cart. Damage was caused by overloading.
Weight limit labels have been installed.
• Replaced icemaker water filters (2) and cleaned ice bin level sensors.
• Performed monthly generator test.
• Drained excess water from water feature due to rain.
• Replaced faded exterior City flag.
Heritage Park
• Replaced thermocouple in water heater.
• Replaced faded U.S. flag on exterior flag pole.
• Repaired interior women's restroom toilet.
Maple Hill Park
• Replace top cap on tennis court #3.
• Replace tennis net on court #1.
• Re -tamped women's restroom.
• Repaired faucet in women's restroom.
Pantera Park
• Reset tripped breaker for walkway lights. Further investigation revealed
that wires to two (2) poles had burned and were causing a dead short.
Wires were replaced and lights are operating. Replaced two (2) additional
walkway light ballasts.
• Re-lamped seven (7) walkway lights.
• Re-lamped three (3) basketball court nets.
• Re-lamped two (2) tennis court lights.
• Unplugged drinking fountain at snack bar.
Paul C. Grow Park
• Repaired swinging gate at west end of parking lot.
Ronald Reagan Park
• Repaired men's room urinal.
• Replaced two (2) rusted out barbeque heads.
Starshine Park
• Cleaned barbeque.
• Cleared drinking fountain clogged with sand.
• Treated area for fire ants.
Sycamore Canyon Park
• Unplugged floor drain in men's restroom.
• Removed graffiti from men's room.
• Removed and replaced three (3) rusted/broken barbeque heads.
Unplugged men's room urinal.
Park Walk Throughs
Heritage Park Walkthrough
June 7, 2011
Visited by: Chairman Roberto,
Anthony Jordan, David Seiler, Claude Bradley and Martin Avila
1. Remove ivy and tendrils from exterior restroom wall. VC
2. Remove "Haunted House" cables from interior ballroom. DB
3. Replace broken glass cube in ballroom. DB
4. Patch and paint wall by kitchen sink backsplash. DB
5. Patch wall by kitchen pass through window and add chair rail. DB
6. Obtain cost estimate from VC to install new drinking fountain drain
sumps. DB
7. Rototill playground sand. Move sand from high spots to low spots. VC
8. Pressure wash play equipment. DB
9. Grind various sidewalk displacements. DB
10Cheek mower deck height and blades toprevent scalping. \/('
11. Replace bF0keR softball baGkstop boaFd. DB
12. Re -stretch and re -tie chain link fabric at softball backstop. DB
13. Trim sycamore limb growing over tiny tot classroom. VC
Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director
Date: June 16, 2011
Re: CIP Project / Parks Master Plan Up -date Report
CIP Project Up -date:
Silver Tip Mini -Park — Building & Safety has completed its second round of plan check and the
plans are now back with Architerra Design Group for corrections. Public Works and Community
Services have approved their portion of the plans. As soon as the plans are returned by Architerra
and approved by Building & Safety, the project will go out to bid to obtain a contractor to construct
the park improvements.
Washington Street Mini -Park — Public Works and Community Services completed their review of
the up -dated plans and only minor corrections were required. Dave Volz Design has already made
the corrections and the bid documents are being put together. This project should be out to bid
within the next two weeks.
Sycamore Canyon Trail — Phase IV — The bid documents for this project have been completed
and the project will go out to bid next week.
Star Dust Mini Park — The company that now owns Star Dust Mini Park has been located and
they are willing to quit claim the property to the City. City Council is scheduled to approve the quit
claim at their meeting on Tuesday, June 21. After the City gets ownership, the design of ADA
retro -fit improvements for this park will begin.
Longview South Mini Park — The company that owns this mini park has also been located, but
they are still researching their options for this site. Staff believes their options are limited, and that
the City will eventually secure ownership of this mini park as well.
Parks Master Plan Up -date:
Minor corrections are still being made to the document. It's scheduled to be presented at a City
Council Study Session on Tuesday, July 19 to begin the Council's review process. Staff will
contact the Commission with the Study Session start time when it is determined.
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
THE GOVERNMENT CENTER HEARING BOARD ROOM
DIAMOND BAR, CA 91765
MAY 26, 2011
CALL TO ORDER:
Chairman Roberto called the Parks and Recreation Commission meeting to order at
7:00 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: C/Grundy led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Dave Grundy, Benny Liang, Ted
Owens, Vice Chairman Lew Herndon and Chairman
Dave Roberto.
Staff Present: Anthony Jordan, Parks and Maintenance
Superintendent; Christy Murphey, Recreation
Superintendent; April Batson, Community Services
Coordinator, and Marcy Hilario, Senior Administrative
Assistant.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As presented in the agenda with the addition of the Parks
and Recreation Commission meeting scheduled for June 23, 2011 at 7:00 p.m. in the
Hearing Board Room.
1. CONSENT CALENDAR:
1.1 Approval of Minutes for the April 14, 2011 Study Session.
C/Grundy moved, VC/Owens seconded, to approve the Minutes of the
April 14, 2011 Study Session as presented. Without objection, the motion
was so ordered.
1.2 Approval of Minutes for the April 28, 2011 Regular Meeting.
VC/Herndon moved, C/Grundy seconded, to approve the April 28, 2011
Regular Meeting Minutes as presented. Without objection, the motion
was so ordered.
MAY 26, 2011
2. INFORMATIONAL ITEMS
PAGE 2 P&R COMMISSION
2.1 Recreation Program Update — RS/Murphey
C/Grundy asked if staff kept records of attendance for the excursions to
refer to those statistics to project which excursions might be more
successfully attended in the future. RS/Murphey responded affirmatively.
C/Grundy asked if the City had a sense of what excursions are most
successful. CSD/Batson responded that this summer, the Hollywood
Bowl excursion, which has historically been a popular excursion, is sold
out. The same is true of the Pageant of the Masters. This spring, staff is
again scheduling the Santa Barbara Land and Sea Tour because there
was a 22 person wait list last summer. This year, she has 20 plus on the
waiting list and that excursion seems to be popular as well. She attempts
to capitalize on the popular excursions but tries to interject some variety
by planning different excursions so that people do not get bored with the
same tour over and over. C/Grundy asked if CSC/Batson asks
participants for their input and she responded yes, definitely.
2.1.1 PowerPoint presentation on Contract Class Evaluations —
CSC/Batson.
VC/Herndon asked how people outside of D.B. find out about the
City's recreation classes. CSC/Batson responded that the guide is
sent to over 300 households outside of the City.
C/Grundy felt it would be interesting to find out how many D.B.
residents participate in classes in other cities and what classes they
attend. CSC/Batson shared that staff does not track that
information; however, many people tell her that they looked in other
cities' guides and found D.B. classes to be the most attractive.
C/Owens asked if the City charged a non-resident fee.
CSC/Batson responded no, that everyone pays the same fee which
includes a $7 administrative fee.
VC/Herndon said it would be interesting to see if the City could
have more of an unstructured environment for the teens.
Chair/Roberto asked if staff had considered sending questionnaires
by email to people for their response at the end of the class.
CSC/Batson said she had considered it and has discussed sending
out attachments; however she felt it may fall into the realm of
"spam" and; therefore, would have to consult with our IT
department to look into that possibility.
MAY 26, 2011
PAGE 3 P&R COMMISSION
2.2 Parks Report — PMS/Jordan
With respect to rodent problems in the City, VC/Herndon asked if staff had
come up with a good way to keep them at bay. PMS/Jordan responded
that ground squirrels can be kept at bay with chemical bait called PCQ.
The City uses a chemical called Fumitoxin; however, the Department of
Pesticides Regulation has changed the rules about how this can be used.
Pellets are inserted into the gopher burrows and reacts with moisture in
the ground to create a fossifying gas.
C/Grundy recommended that PMS/Jordan look into a two-cycle engine
called a Cheetah that funnels exhaust through a hole and floods the
burrow with carbon monoxide.
In regard to volunteer work done in various locations throughout the City,
VC/Herndon asked if staff contacted the LDS Church or if the Church
contacted staff. PMS/Jordan responded that the Church contacts the City
and have helped with several projects. They have numerous volunteers
who want to be involved in projects for the City.
C/Owens proposed the Commission send a thank you letter to the
Church. Commissioners agreed and PMS/Jordan said that staff would
draft a letter on behalf of the Commission.
2.2.1 Power Point Presentation on Park Walk-thru — Starshine Park —
PMS/Jordan.
PMS/Jordan spoke of Camphor trees recently planted in the park.
VC/Herndon asked if the trees had good canopies. PMS/Jordan
responded that they do. These trees are one of his favorites. They
are evergreen and if you crush the leaves, you can smell the
camphor oil. They create a huge canopy with a 40-50 foot spread.
Other trees, when mature, provide canopies as well but are
deciduous and drop leaves in the winter.
VC/Herndon volunteered to do a park walk-thru. PMS/Jordan
responded that the only park that has been walked is Paul C. Grow.
VC/Herndon stated that for him Monday and Friday afternoons are
the best times for him. Staff will coordinate with all Commissioners
regarding their desire to schedule park walk-thrus.
2.3 Status of CIP Projects — PMS/Jordan
2.3.1 Washington Street Mini -Park — The updated plans have been
received from the consultant, and have been reviewed and
approved by Public Works and Community Services. There are a
couple of minor corrections and then the project will go out to bid.
MAY 26, 2011
PAGE4 P&R
2.3.2 Sycamore Canyon Park Trail — Phase IV — The documents are
being put together to start the bidding process which should
commence in the next two weeks.
2.3.3 Silver Tip Mini -Park — The updated plans have been received and
are currently being reviewed by Public Works, Community Services
and Building and Safety. Once approved, the project will go out to
bid.
C/Owens asked about the length of the bid process and
PMS/Jordan responded he was not sure about the timeframe but
that it was usually two to three weeks.
2.4 Parks Master Plan Update — PMS/Jordan
PMS/Jordan stated that the updated plan should go before Council in July
for consideration of adoption. He emphasized that the Commissioners are
requested to continue reporting any corrections to the documents in the
meantime. As soon as the corrections are completed, a copy will be
provided to the Commissioners and Council Members and posted on the
City's website.
C/Grundy asked why the document would not be presented until July.
PMS/Jordan said he was not certain. The corrections are minor.
C/Grundy asked if the Council would be reviewing the document in a
study session before July because he was curious about why the gap in
time from when the Commission recommended to Council consideration.
VC/Herndon recalled that the consultant was in China for six weeks.
C/Owens asked if the Commissioners could be notified about when the
item would go before the City Council and PMS/Jordan responded "yes."
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS:
C/Liang thanked staff for tonight's presentations.
C/Grundy said he was looking forward to the Concerts in the Park series and the
July 4th Celebration. He too thanked staff for their good work.
C/Owens said he would try to attend the Tiny Tots Graduation. He asked to be
informed about the date of the next home game for the senior softball game.
RS/Murphey said she would e-mail a copy of the schedule to C/Owen. He
complimented PMS/Jordan on his Channel 3 Safe Water Program presentation.
MAY 26, 2011
PAGE 5 P&R COMMISSION
VC/Herndon said he appreciated the trees being planted at Starshine Park and
he felt it would make the park a lot more appealing to the neighborhood. Once
those trees begin to mature, it should make a big difference. PMS/Jordan said
he purposely left extra space between some of the trees so that the City could
continue to add or replace trees.
C/Owens asked if there was a picnic shelter at Starshine Park. PMS/Jordan
responded that there is a picnic table but no shelter. C/Owens asked if staff had
considered a small shelter. PMS/Jordan said the problem is that there is no
restroom facility at the park and it is not a site that the City would rent out for
picnics. During community meetings to discuss the improvements, residents
stated they did not want a restroom facility because they wanted it as a
neighborhood park.
Chair/Roberto thanked staff for their presentations and information provided to
the Commission. He recommended that Commissioners schedule their park
walk throughs before it gets too hot. He wished everyone safe travels during
June.
ADJOURNMENT: VC/Herndon moved, C/Owens seconded, to adjourn the meeting.
With no further business before the Parks & Recreation Commission, Chair/Roberto
adjourned the meeting at 7:59 p.m. to July 28, 2011.
The foregoing minutes are hereby approved this day of 2011.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
DAVE ROBERTO, CHAIRMAN
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION STUDY SESSION
DIAMOND BAR CITY HALL CONFERENCE ROOM B
DIAMOND BAR, CA 91765
MAY 12, 2011
STUDY SESSION: 5:00 p.m.
ROLL CALL:
Present: Commissioners Dave Grundy, Benny Liang, Ted
Owens, Vice Chairman Lew Herndon and Chairman
Dave Roberto.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Christy Murphey, Recreation Superintendent.
PRESENTATION OF UPDATED DRAFT PARKS MASTER PLAN — Ron Hagan, TKE
Engineering & Planning, gave a PowerPoint presentation of the most current updates.
VC/Herndon asked if there was expansion scheduled for the seniors and Mr. Hagan
responded yes, that is at Summitridge Park on the pad next to the Diamond Bar Center.
Senior and teen needs are addressed in the Master Plan but they are not at the current
County Library and Fire Station sites.
C/Owens asked if this plan included plans to build out the Walnut Elementary site. Mr.
Hagan responded no. Walnut is recommended to pursue for lighted sports field
development because of its location, the ability to light it and the input from the sports
groups wanting to have fields at that site. Therefore, if they do proceed with calling it
surplus and selling that site, the Master Plan will be updated with a recommendation to
try and negotiate with the school to get the site or a portion of the site. Mr. Hagan
shared that in Fullerton, the City worked with the developer on the site behind City Hall
and took half of the school site for sports uses and the other half for senior housing.
CSD/Rose explained that the City has had to make decisions on where to focus
changes since there are a lot of things that have happened since the consultant team
conducted the interviews with the school district and visited all of the sites.
Mr. Hagan stated that only about 30 percent of the stimulus money has been released
by the federal government thus far with plans to release another 30 percent this
October and the remainder the following October. Therefore, because there will be a lot
of public works money coming to cities in the next two years, this document is very
important because the City is now "project ready" to go after those funds.
Chair/Roberto asked where the new building would be located at Peterson Park.
C/Grundy asked for clarification. Mr. Hagan responded the new building needed to be
moved due to expansion of the parking lot. The tot lot will be redone as well. C/Grundy
asked if the foundation of the old building will be pushed further in. Mr. Hagan
responded that it will be a new building. CSD/Rose pointed to #9. Mr. Hagan stated
MAY 12, 2011 PAGE 2 P&R COMMISSION
that the old building will be razed. C/Owens asked if the new building was larger and
Mr. Hagan responded "yes."
VC/Herndon asked how difficult it would be to light the basketball court. Mr. Hagan
responded that it would not be difficult; however, lighted basketball courts were not a
high priority. The basketball courts are highly used and gym space was a high priority
but not outdoor lighted basketball courts.
VC/Herndon asked if there had been any studies done about how long people stay in
dog parks on average. Mr. Hagan said he had not seen studies on that particular
subject but from his experience in doing a lot of dog parks, dog parks are more about
humans than they are about dogs. It is a social thing for people. Depending on how
many friends are there determines how long people stay. People who go to exercise
their dogs involves about a 15 -minute stay. Some people who go to socialize will spend
a couple of hours, particularly during morning and after work hours, as well as Saturday
and Sunday mornings. Many people hire dog walkers who load dogs into cars and take
them to the park, let them run and then leave. Times vary according to purpose.
Generally speaking there is a posted rule about how many dogs a person can have in
the park at any one time and the general rule is three.
Mr. Hagan discussed the desire by a few residents to have a walking path in Ronald
Reagan Park and whether it would qualify for CDBG funds. CSD/Rose said the
walkway was being evaluated by the CDC that administers the CDBG funds to see if
this would qualify for funding. Because there is no access to the grass area, it does not
mean it would necessarily qualify, but there is a nice view at the point area and adding
an area where folks could get to in a wheelchair might be desirable. C/Grundy asked if
it would strengthen the argument to put an overlook or covered shelter at the view point
and CSD/Rose said that could be done. CDC asked for a graphic and visited the site to
determine whether this was something that would justify the walkway.
VC/Herndon asked if Mr. Hagan intended to show the existing lights at Heritage Park
and Mr. Hagan responded that they are shown at the site.
Mr. Hagan stated that the Lorbeer Middle School site is one of the sites recommended
to be a major sports complex to resolve field needs in the future. There is already a
joint use agreement in effect. VC/Herndon asked if there was a possibility of using this
as a "named" sports complex. Mr. Hagan said it would work. He put together a
strategy for implementing field improvements and naming rights is a part of that. There
is extremely high visibility on Golden Springs Drive so signage with the name of the field
would have a lot of advertising appeal.
VC/Herndon asked if fencing was considered for school sites that would permit or
exclude access to the school. Mr. Hagan said the main concern for school sites is
access to restrooms and if the user groups use the school's facilities, the schools want
to be reimbursed for those costs. Those costs should be included in the tournament
schedule.
Chair/Roberto asked if there was still a plan to build Larkstone Park and CSD/Rose
responded yes, that the developer is on the hook to build the park and is working on the
plans. All of the grading plans need to be finished and approved for the total project
MAY 12, 2011 PAGE 3 P&R COMMISSION
and the park can be built at that time. Mr. Hagan said there was a design which
included restrooms because this park will be heavily used if sports fields are included at
South Pointe Middle School, which is across the street from the park.
C/Grundy asked what the amounts attached to soccer fields, for example, would be.
Mr. Hagan responded that schools have cut back on their budgets, and fields have
deteriorated to the point that it does not do any good to come in and try to bring the
fields up to standards. The $150,000 allows for a complete re -do of the irrigation,
grading, replanting and other site improvements. This would be done on a joint use
basis only.
VC/Herndon asked Mr. Hagan if, based on his study of the community and its needs, he
could prioritize the items. Mr. Hagan said he would be able to do that. First, he
commented on the funding strategies and then discussed how he would arrive at the
priorities for implementation of the sports fields. In order to accomplish the
implementation of sports fields, the City would need to host a sports group focus
workshop and present it in the Master Plan. Mr. Hagan said that in his opinion, the
sports groups would immediately be on board and ask when it could be done. The City
may raise the risk of raising expectations, but it is the only way in which to set the
priorities. After the presentation, the City would work with the sports groups. Perhaps a
subcommittee of the Commission could be appointed and they, along with the
consultants, could set the priorities. In order to get the biggest bang for the buck, the
priority would likely be accomplishing the Lorbeer and South Pointe Middle Schools
scenarios, plus the Walnut Elementary School site. The City would fulfill all of its
tournament needs and all of its lighted sports complex needs for the foreseeable future.
Mr. Hagan said it would be preferable to have a centralized sports complex, take over
the golf course and change it to a sports complex, take over Lanterman and change it to
a sports complex or the AERA property and convert 40 -acres to a sports complex;
however, all of those are just not politically or financially feasible to acquire and build so
we have to work with what we have. There will be a group that says they would really
rather have the improvements to the fields. It all depends on what the City wants to
accomplish. If it is to improve existing conditions to get rid of the complaints, the City
can do the field improvements. If the City wants to accomplish the goal of having
lighted sports fields/complexes to provide for evening and weekend tournaments, then
the three priority sites would be done. Groups need to be involved in setting that
priority. Mr. Hagan acknowledged it would take about $7 million to accomplish the three
priority sites. C/Liang asked if the costs were based on the current costs. Mr. Hagan
said it is, but he believes the current costs are not projected to go up in the next five to
ten years because there are contingencies, inflation factors, etc. built in.
Chair/Roberto asked if there was a reason why the funding of the Pony League
baseball facility was not included in the discussion. Mr. Hagan responded that it is.
When this presentation was made to the City Council and with the administration, the
Council and administration were not desirous of making improvements to property the
City does not own nor has any joint use or joint development agreement with. They felt
the City's direction should be to improve City property and school district property and
only school district property for which there is a joint use agreement. They did not feel
that a joint use agreement with the Pony League would work from a political standpoint
and an operational standpoint and that the City would get stuck with all of the cost and
none of the use. The improvements are in the Master Plan and if the policy direction of
MAY 12, 2011 PAGE 4 P&R COMMISSION
Council changes, the Commission could pursue that as one of the sports field
improvements. His direction from Council at that meeting was to solve the sports field
needs on City and school property and to come up with recommendations that would
deal with providing the sports groups with practice fields, game fields and tournament
fields. He was also tasked with identifying the lighted field spaces that could be done in
the City and only on City owned or school owned property where they were assured the
City could control the use. Mr. Hagan continued that once the Commission has
determined priorities with the user group, it would need to determine the funding
needed for the priorities and assist those funding efforts with the expansion of the
Diamond Bar Community Foundation by adding a sports improvement subcommittee.
The biggest single factor that makes this type of strategy a success is finding an
advocate or leader to be the face of the fundraising efforts. Once the priorities are set,
the sports groups are on board, the Foundation is expanded with a specific emphasis to
raise money for the implementation of those improvements, and an advocate has been
recruited; the three -pronged approach is implemented: Fundraising, asset management
and implementation.
VC/Herndon asked if it was possible to use the equestrian center within "The Country
Estates." Mr. Hagan said he believed it was subject to acquisition but it has been
eliminated. The problem was that the City Council said it was not being used as an
equestrian center. It is being rented out for private parties such as weddings and
community events. RS/Murphey shared that someone came to the Diamond Bar
Center about a month ago to check about programming and believed that they were
going to be refurbishing rooms and holding classes and other activities as well.
C/Grundy asked, if in her opinion, they were trying to get an idea about programming
and RS/Murphey responded yes, various types of classes. CSD/Rose said staff hears
that they may be doing large banquet type events and staff is not sure whether it is
intended just for the residents of 'The Country Estates" or if it will be opened to the
public. Mr. Hagan said the Council felt that the City did not want to get into the
equestrian business which was backed up by the survey that revealed "equestrian use"
being very low on the priority list. Also, the Council did not need it for "park use" so it
was deleted from the Master Plan.
CSD/Rose stated that when the Sports Complex subcommittee was active a few years
ago, it looked at sites including Lots 1 and 61 (Summitridge and Longview) and the area
behind Pantera Park. Civil engineers looked at these areas and for grading alone, it
was in the $15-25 million dollar range to create a pad only, without development and
without access that would accommodate a sports park. Mr. Hagan said that
discussions about costs that included development and access became $40-60 million.
Mr. Hagan explained that $12 million to do all of the sports facilities that were discussed
this evening is not a big number considering how many facilities would be improved and
how many fields and lighted fields the City would have access to that would provide
tournament facilities. The process as outlined may set the goal at the $12 million mark
and he felt that in fact, $8 million was a number that would accomplish the goal.
Mr. Hagan stated that if the Diamond Bar Community Foundation agreed to raise
$500,000 (10% toward $5 million) and did so, it would be a lot easier for Council to vote
yes on an assessment or to allocate public works funds for that kind of project.
C/Grundy asked if staff planned to make a presentation to the sports groups and talk
MAY 12, 2011 PAGE 5 P&R COMMISSION
about these priorities, could the City or Foundation suggest that the sports groups form
a permanent committee consisting of one member from each sports group that works
jointly on fundraising so that it could be coordinator with the Foundation subcommittee.
The time to strike is during the presentation so that excitement can be created to get
everyone working together to accomplish the ultimate goal. Mr. Hagan felt that such a
group could facilitate finding an advocate to steer the fundraising effort. C/Grundy said
that most of the groups have a board made up of long-time members with strategic
vision and short term folks who are there for their kids. If there are enough long term
members who have a strategic vision, the City can probably convince them to put a
position on the board that is the committee representative for this effort and then the
people who really run the board (long term individuals) would be able to get that
supported.
VC/Herndon said he would feel more comfortable approving the document once he had
a chance to look at the final draft to see if any additional corrections should be made.
CSD/Rose said the Council would not be making a decision until the end of July and
from this time forward, editorial changes can be made to the document. The policy
statements will remain the same. Editorial changes can be made even after the
document has been recommended for approval until the final document is printed for
distribution. VC/Herndon asked if the new City Hall address could be put on the
document to make the document appear more current. Commissioners concurred that
they would like to have the new address on the document.
C/Owens asked if this was a 10-15 or 20 year plan and CSD/Rose said he looks at this
as a 10 -year plan. Mr. Hagan has put this together as a 20 -year plan because a lot of
the items will not get done in 10 years. Mr. Hagan said this is a planning guide for 20 -
years. Council has made policy changes and so, from CSD/Rose's perspective, he can
now work on his Capital Improvement Program for the next 10 years. He cannot really
look beyond that because of potential changes in the community after 10 years.
CSD/Rose stated that according to the General Plan, the Parks Master Plan should be
updated every 10 years and whether it is a wholesale change or just a cursory look at
the recommendations and updates based on current needs, staff decided to go out and
do a wholesale change to update the entire document. That will happen again in 10
years in some form. With respect to the trails, he met with individuals from L.A. County
whose job it is to update the L.A. County Trails Master Plan. The meeting involved
property in "The Country Estates" where a developer is developing a neighborhood and
there are trail easements for the Schabarum Trail that go through that property. The
purpose of the meeting was to realign the Schabarum Trail so that it would work with
that new development and create the best opportunity for today and for the future.
The Schabarum Trail goes in and out of the City and that is exactly what was happening
in that development. It was going into the development and then going out of the City
limits into unincorporated L.A. County and then back into the development two or three
times. Therefore, the developer has agreed to create a working trail through the
development that would work for the residents and they will also improve and maintain
that portion of the easement. So, in the future when the Schabarum Trail is built out,
these easements will connect. CSD/Rose gave the representatives a copy of the Trails
Master Plan Map and after the meeting the representatives went out and walked some
of the trails to get a feel for the type of improvements being made in the City. When the
representatives got back to him, they voiced their support at how much the City was
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PAGE 6 P&R COMMISSION
doing with trails in D.B. There will continue to be a synergy between the City and
County while working together to improve alignments and trail connections.
CSD/Rose said he appreciated Table 7.1 with the graphics.
CSD/Rose thanked Mr. Hagan for doing such a great job on this document. Mr. Hagan
stated that the Commissioners and staff are great to work with and they are proud of the
product in spite of typos, etc. He appreciates the Commissioners applying their fine
toothed comb to the document.
ADJOURNMENT: Study Session adjourned at 7:00 p.m.
The foregoing minutes are hereby approved this day of 2011.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
DAVE ROBERTO, CHAIRMAN