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HomeMy WebLinkAbout05/26/2011 PRC Agenda - Regular MeetingParks & Recreation Commission AGENDA Thursday, May 26, 2011 7:00 p.m. THE GOVERNMENT CENTER HEARING BOARD ROOM 21865 Copley Drive Diamond Bar, California Chairman Dave Roberto Vice -Chairman Lew Herndon Commissioner Dave Grundy Commissioner Benny Liang Commissioner Ted Owens Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available forpublic inspection immediately upon distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21825 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation (s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper a.,,,„,„n� . in the Hearing Board Room. `gad• and encourages you to do the same. CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, MAY 26, 2011 - 7:00 PM THE GOVERNMENT CENTER HEARING BOARD ROOM 21865 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, LIANG, OWENS, VICE-CHAIRMAN HERNDON AND CHAIRMAN ROBERTO MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. May 26, 2011 PAGE 2 PARKS & RECREATION COMMISSION CALENDAR OF EVENTS: Monday, May 30 — Memorial Day — City offices closed Wednesday, June 1 — Senior Excursion— Harrah's Rincon Casino — Departs the Diamond Bar Center 8:30am/Returns 5:30pm Tuesday, June 7 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Saturday/Sunday, June 11/12 — DB 4Youth and DB 4Youth "In Action" Special Meeting — Relay for Life — Lorbeer Middle School — 501 S. Diamond Bar Blvd — 9am 6/11 - 9am 6/12 Thursday, June 16 — "Flower Power — 60's" Senior Dinner and Dance — 6-9pm at the Diamond Bar Center Saturday, June 18 — Adult Excursion Santa Barbara Land/Sea Tour - Leaves City Hall 7:45am/Returns 5pm Tuesday, June 21 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Thursday, June 22 — Senior Excursion — City Tour of Downtown Los Angeles with Cathedral Tour— Departs Diamond Bar Center 8:30am/Returns 5:30pm 1. CONSENT CALENDAR 1.1 Approval of Minutes for April 14, 2011 Study Session Meeting 1.2 Approval of Minutes for April 28, 2011 Regular Meeting 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Supervisor 1. Power Point Presentation on Contract Class Evaluations — April Batson, Community Services Coordinator May 26, 2011 PAGE 3 PARKS & RECREATION COMMISSION 2.2 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent 1. Power Point Presentation on Park Walk-Thru — Starshine Park 2.3 Status of CIP Projects — Bob Rose 1. Washington Street Mini -Park 2. Sycamore Canyon Park Trail — Phase IV 3. Silver Tip Mini -Park 2.4 Parks Master Plan Update — Bob Rose 3. OLD BUSINESS — None 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION STUDY SESSION CONFERENCE ROOM B — CITY HALL 21825 COPLEY DRIVE, DIAMOND BAR, CA 91765 APRIL 14, 2011 STUDY SESSION: 5:00 p.m. ROLL CALL: Present: Commissioners Dave Grundy, Ted Owens, Vice Chairman Lew Herndon and Chairman Dave Roberto. Absent: Commissioner Benny Liang Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent. PRESENTATION OF NEW CITY HALL PLANS — CM/DeStefano and ACM/Doyle CM/DeStefano provided the Commissioners with background information on how the City came to purchase the New City Hall. ACM/Doyle, New City Hall Project Manager, provided the interior layout and exterior use details of the New City Hall structure. Chair/Roberto asked about Council Chambers and ACM/Doyle and CM/DeStefano reiterated that Council will continue to meet at the AQMD for the foreseeable future. C/Herndon asked if this was coming in at the original budget amount and CM/DeStefano responded that initially, the City was looking at a budget of about $2 million in late 2009/early 2010. The current budget is at about $3.5 million because staff found there were many things that were unknown during the negotiation period that needed to be done to make the space properly designed and useful including the sprinkler system and lighting. ACM/Doyle stated that initially, the budget was for redoing one floor and the current budget includes one floor and a quarter of another floor. The original cost per square foot was quoted at $20 per square foot and staff doubled that to $40 and now the cost per square foot is closer to $70-$80. PRESENTATION OF UPDATED DRAFT PARKS MASTER PLAN — Ron Hagan and Jeff Scott and Monika Robinson, TKE Engineering. C/Herndon said that with the relocation of the library, he heard comments about the accessibility to seniors because of public transportation and wondered if any of that had been taken into consideration. CM/DeStefano said access will be improved at the new APRIL 14, 2011 PAGE 2 P&R COMMISSION library location because there is no bus service on Grand Avenue in front of the current library. The new location is on a regular bus route which will make it more accessible for the kids as well. CSD/Rose explained the current City bus route. After explaining the details of the updated draft plan, Mr. Hagan stated the short-term needs: trail improvements for hiking and exercise, sports field improvements and concessions, lights and restrooms for sports groups, and tot lot improvements to neighborhood parks, particularly the ADA improvements. The long-term need for parks includes: Additional space needs for recreational programming for senior, youth and teen fee-based classes; community meeting rooms, sports gym, fitness and computer classes for the community center, additional lighted baseball, soccer, multi-purpose fields, completion of the trails in the Trails Master Plan, additional picnic facilities, walkways and open space, trail connectors, hardscape sidewalks into the trail system, possible future park acquisitions to preserve open space and park security measures. The short-term trail needs include: trail improvements for Peterson Park Trail, Pantera Park Trail, Sycamore Canyon Trail and the Summitridge Trail system. In the long term, the City should try to go after funding for the view point areas, trailhead improvements with signage, habitat restoration along the trails, shade shelters for the view point areas, connections to the urban walkways and public trail maps (extremely popular). CSD/Rose stated that staff was notified by the State yesterday that D.B. was awarded a grant from the Prop 84 grant funds in the amount of $61,000 to install interpretive panels along the trails in Sycamore Canyon Park and on the Summitridge Trail. The cost of total improvements for this project is $87,000. Mr. Hagan continued explaining about future connections to regional trails and trail standards (how the steps should be built, signage, benches, shelters, etc.) With respect to sports field needs: Peterson Park - infield upgrades, new restrooms and concession stands; Sycamore Canyon Park — new sports field lighting and lighted batting cages; Pantera Park — upgrade concession stand and improve infields; Diamond Ranch High School — new restroom and light the existing batting cages. C/Owens asked about funding for school district sites. Mr. Hagan responded that it has been a year and a lot of the economics throughout the state have changed and school districts are feeling the pinch. However, at the time that he met with the districts, both were extremely supportive of joint -use and joint development agreements. At that time, the voters had just approved the School Improvement Bond Act so they felt they would have matching money which has most likely gone by the wayside due to the budget cuts. From a policy standpoint, things have not changed. CSD/Rose stated that staff met with Pomona officials and as some may know, there has been an almost complete turnover of people involved in the administration. The meeting was very informative for them about how the current Joint Use Agreement with Lorbeer Middle School is written and the officials appeared to be very impressed about how the City works with the school district and maintains their campus facilities. This concept was shared with the current officials and the intent would be to do something similar with WVUSD; however, the City's priority would be to finish with Lorbeer first and then move toward South Point Middle School. APRIL 14, 2011 PAGE 3 P&R COMMISSION ADJOURNMENT: Study Session adjourned at 7:05 p.m. The foregoing minutes are hereby approved this day of 2011. Respectfully Submitted, BOB ROSE, SECRETARY Attest: DAVE ROBERTO, CHAIRMAN CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER HEARING BOARD ROOM DIAMOND BAR, CA 91765 APRIL 28, 2011 CALL TO ORDER: Chairman Roberto called the Parks and Recreation Commission meeting to order at 7:01 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Owens led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Benny Liang, Ted Owens, Vice Chairman Lew Herndon and Chairman Dave Roberto. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Crystal Knox, Community Services Coordinator; Allison Meyers, Community Services Coordinator; and, Marcy Hilario, Senior Administrative Assistant. D134YOUTH — RECOGNITION OF OUTGOING/INCOMING BOARD MEMBERS — Alison Meyers MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented in the agenda. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the Regular Meeting of March 24, 2011. VC/Herndon moved, C/Owens seconded, to approve the March 24, 2011 minutes as presented. Without objection, the motion was so ordered. 2. INFORMATIONAL ITEMS 2.1 Recreation Program Update — RS/Murphy 2.1.1 PowerPoint presentation on DBC Specialists and Security — CSC/Knox APRIL 28, 2011 PAGE 2 P&R COMMISSION C/Owens asked about what other cities the Volunteens come from. RS/Murphy responded that one was from Walnut and two from Chino Hills. VC/Herndon asked what the City does when they turn down applicants. CSC/Meyers responded that primarily, the City sends them an e-mail indicating they were not accepted and suggest they apply in their own cities. Subsequently, staff sends them a follow-up letter explaining that the program is limited to D.B. residents. Chair/Roberto asked if the cost of security services was passed on to the renters. CSC/Knox responded yes. The per -hour cost is $15.90 and they are required to be present one-half hour prior to alcohol service through the end of the clean-up. If there is no alcohol service, they are required to be present one-half hour before the event starts. VC/Herndon asked how long the new security company had been with the City. CSC/Knox responded since August 2010. VC/Herndon asked what the City did prior to that. CSD/Knox stated that the City contracted with a different company; however, staff was not pleased with their service. Therefore, an RFP was sent out and calls were made to other cities and hotels to inquire about their policies and recommendations were requested. C/Owens asked if there had been any incidents since the new contractor came on board. CSC/Knox responded that nothing significant has occurred. The service has been great. CSD/Rose shared that the specialists handle thousands of details that make it possible to operate the facility in an efficient and effective way. The security company is a partner in the operation and it was at CSC/Knox's suggestion that the City seek a different company to better partner with. It has turned out to be a great relationship and has improved the operation of the Center tremendously. He thanked CSC/Knox for her work and acknowledged the level of detailed effort by the specialists. On another note, CSD/Rose reported that it appears that the older age basketball division will be included in next year's program. 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point Presentation on Park Walk-through — Paul C. Grow Park — PMS/Jordan. VC/Herndon asked what the policies are on batting cages. PMS/Jordan responded that he believed the batting cages were open during the regular park hours. If there is a permitted user on the softball field, that user has priority over use of the batting cages. VC/Herndon said he was told they were locked during park hours and wondered if the policy had changed for the pitching machines. PMS/Jordan said the machines are housed in separate APRIL 28, 2011 PAGE 3 P&R COMMISSION storage enclosures which are locked and not accessible to the public. The batting cages are not locked. CSD/Rose agreed that the batting cages are not supposed to be locked. VC/Herndon asked if staff could follow up on the matter. PMS/Jordan added the only exception might be during periods of renovation when fields are closed. C/Owens shared that while he was at the senior's softball opening day ceremonies, he looked at the batting cage at Pantera and asked whether the primary use was softball or baseball. CSD/Rose replied that it is for both. C/Owens said he noticed the distance between home plate and the batting cage does not meet the design for baseball and wondered if it was for softball only. He asked if there had been complaints about the lighting and CSD/Rose said there had been some concerns that the lighting from the ball field was not bright enough and it is listed for future improvement. Chair/Roberto asked if the pitching machines were accessible to the public or just for organizations. CSD/Rose responded just to organizations. 2.3 Report on Diamond Bar Community Foundation Activities — CSC/Meyers VC/Herndon stated that at one time he was aware that a fund was established for a Bob Zirbes sports complex. He wondered if funds were sitting, had been added to or expended. CSC/Meyers responded the funds are available; however, nothing has been done with those funds as of this date. She said she was not sure of the amount but the Foundation intends to have that money go toward a sports complex in D.B., if feasible. VC/Herndon asked if there was any movement to expand that effort. During the Commission's study session, he brought up that the Friends of the Library had made significant contributions toward getting a library and wondered if a group could be formed that would aggressively and actively raise funds for a sports complex. He asked if there had been any discussion of that nature within the organization. CSC/Meyers said she did not want to speak out of turn but understood the intent of the Foundation is for the money they have to go toward a sports complex. At this time, there is no committee promoting fundraising because there are no plans and no location for a sports complex in the City. Until there is an opportunity and someone is appointed to the board or presents to the board what could happen, it is unlikely there will be any movement in that direction. VC/Herndon stated that in the Master Plan, there are field improvements and other things that would really benefit the community and possibly when the plan is released; it might give the Foundation an opportunity to pursue some of those things. CSC/Meyers said the Foundation may be open to that and may be looking for more community members to come on board to pursue supporting a sports complex. Therefore, there would need to be a subcommittee appointed, with a specific goal toward making that happen. APRIL 28, 2011 PAGE 4 P&R COMMISSION 2.4 Status of CIP Projects — CSD/Rose 2.4.1. Washington Street Mini -Park — The consultant has not returned the corrected plans yet. 2.4.2 Sycamore Canyon Park Trail — Phase IV — All of the reports are in and the plan check is in. Staff has one question to the geotechnical engineer regarding backfill requirements behind the required wall. Once staff has a response, this matter will go out to bid. 2.4.3 Silver Tip Mini -Park — For the most part, the plan check has been completed. There is a drainage issue that the City's Public Works Department is working with the civil engineer to resolve. The resolution will likely cost about three times the cost of the drainage system; therefore, once that is settled, the plans will be updated with the correct information and the project will go out to bid. 2.4.4 Larkstone Park — This park is still a part of the plan check for the housing development. The grading plan for the entire development is being reviewed and the Larkstone Park component will not be approved until the entire grading plan is approved. C/Owens asked when construction will begin on Washington Street Mini Park. CSD/Rose responded that staff expects to begin construction just after the first of July. C/Owens asked the projected budget for the project and CSD/Rose responded that it is about $500,000. We applied for a grant for roughly $250,000. 2.4.5 Dog Park at Pantera Park (Meadow Location) — On April 21, the City Council approved a dog park for Pantera Park meadow. CSD/Rose provided details about the layout of the area using an overhead map. The Draft Parks Master Plan refers to this area as the Wildlife Meadow. The parcel is 1.35 acres and a portion of the area will be a small dog park with a larger area set for a large dog park. Additionally, another area is designed to be a DG (Decomposed Granite) pathway. The park will have a six foot high fence and double entry gates. The DG path will go to the trail. The civil engineer suggested that the DG path actually be a concrete path at the corner where the path meets the small dog park because the drainage pattern at that location would likely wash out a DG path. Once the final budget item is approved, the project will move forward. C/Owens asked what kind of feedback staff received from the school district and residents in the area. CSD/Rose stated the school district has no issue with a dog park across the street. The residents have not provided input. C/Owens asked if the residents had been notified and CSD/Rose responded no. APRIL 28, 2011 PAGE 5 P&R COMMISSION VC/Herndon asked how the residents would be notified because this seems to be on a fast track. CSD/Rose said he believed notification would be done as part of the CEQA process. Each time there has been a development near a neighborhood, the Planning Department has stationed a 4x8 foot sign at the location as part of the notification process. VC/Herndon asked if there was any discussion about raising licensing fees for pets to cover the cost of the dog park and CSD/Rose responded no. CSD/Rose concluded by stating the goal is to have the Dog Park completed by fall 2011 and the funds would be included in the 2011-12 FY budget. 3. OLD BUSINESS: 3.1 Parks Master Plan CSD/Rose announced that the Parks Master Plan is before the Commission tonight for its review and possible recommendation for City Council adoption. There is also a recommendation for the Parks and Recreation Commission to establish a subcommittee to study options for the implementation of the plan. He talked about the revisions and updates contained in staffs report. Ron Hagan, TKE, elaborated on ,the updated Parks Master Plan. He pointed out that the City put the Master Plan on hold while working with another consultant to look at the feasibility of establishing Facilities Development Districts and possible financing mechanisms as well as, possible voter approval mechanisms in order to fund the Parks Master Plan implementation. One concern of the City's administration is that once this plan is approved by the City Council and becomes a public document, it tends to build expectations for what is going to be done. Some cities have gotten into political issues with adopting master plans with specific recommendations for every park and when unable to fund all of those recommendations, were faced with the political outfall. Therefore, the City wanted this to be a truly "planning" document and the City's administration wanted to make sure that the priorities were listed (Table 7.1) and would be the priorities to implement once funding becomes available. The City has ongoing monies that come in from the General Fund, Parks Fund, and different per -capita grants, etc. Therefore, as funds come in, that is the guideline for updating the annual Capital Improvement Program (CIP). However, the list of recommended priority improvements is not all of the site improvements that are needed at each of the sites. As a result, TKE came up with a format to show what the site analysis and recommendations should be and what future site recommendations should be in total per site. Each site, whether a park site, a school site, a joint -use opportunity site, a future acquisition site, a trail site, is in the same format of three pages: Page 1) shows the existing amenities; Page 2) site analysis, and Page 3) all site recommendations for APRIL 28, 2011 PAGE 6 P&R COMMISSION the future. He elaborated on some of the site recommendations and referred the Commissioners to the disc provided this evening. Chair/Roberto said he would like to have a study session so that the Commission could go through questions on changes that have taken place on the Master Plan. Mr. Hagan agreed and said he was available on May 12 at 5:00 p.m. The Commissioners concurred to schedule a May 12, 2011 Study Session to commence at 5:00 p.m. at City Hall. Commissioners agreed that they would like a summary of proposed changes. Commissioners agreed to email small corrections or changes to CSD/Rose prior to the May 12 Study Session. Discussion ensued about the format, changes and other related matters. 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Owens talked about the senior softball opening day and the Easter Egg Hunt. VC/Herndon said that his springtime hours were spent coaching and he had little time to attend City events. He was pleased that the City decided to move forward with the Parks Master Plan. A lot of work has gone into the document and he felt it would be very helpful and meaningful especially if the residents will get behind fundraising efforts to make things happen. Thanks to staff for the great job. C/Liang thanked staff for all of its hard work. He has first-hand experience with the Diamond Bar Center and has always had great customer service from staff. C/Grundy said he was not able to make it to the Easter Egg Hunt but he has visited several parks and everything looks very green. Overall, it seems like things are going very well with the parks and thanked PMS/Jordan for a great job. Chair/Roberto thanked staff for tonight's reports. He was not involved in the Parks Master Plan process; however, he acknowledged that a lot of work has gone into the document and more will be done before it gets recommended for adoption by the City Council. He attended the City Birthday Party and heard there were power problems. He also received suggestions about having a beer booth at future events. He attended the City Council Study Session during which the Dog Park was discussed. He also attended the DB4Youth meeting the previous night. CSD/Rose explained that during the City Birthday Party, the fuel filter split open on the generator being used by the carnival provider. When the fuel filter split, diesel began leaking from the generator and they were forced to shut down the APRIL 28, 2011 PAGE 7 P&R COMMISSION generator. The only remedy was to drive to the city of Brea to buy a new fuel filter and make the exchange. As a result, the rides were not operating for about an hour and 15 minutes. Refunds were given to individuals who chose not to wait until the repairs were made. In addition, no tickets were sold during the down time and when the repairs were made and ticket sales went forward, there was only about an hour and 15 minutes left in the day. Therefore, tickets were sold for $5. The vendor provided the City with a pro -rated cost for the carnival rides. The provider said it was a first for them and the City has not experienced this type of problem with any of its generators. Obviously, this happened at a very inopportune time, but could not be avoided. ADJOURNMENT: C/Grundy moved, VC/Herndon seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Roberto adjourned the meeting at 8:47 p.m. The foregoing minutes are hereby approved this day of 2011. Respectfully Submitted, BOB ROSE, SECRETARY Attest: DAVE ROBERTO, CHAIRMAN I I I Recreation Program Update TO: Honorable Chairman & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: May18, 2011 MEETING DATE: April 26, 2011 Community Recreation Guide The Summer 2011 Community Recreation Guide was mailed to the residents of Diamond Bar, along with a mailing list of approximately 300 non-residents. It is available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and Diamond Bar Public Library. Contract Classes Spring 2011 -- Spring is in full swing; season began March 26 and runs through June 17. Thus far we have 877 participants in 182 classes. One of the most popular classes this spring is Piano. Craig Davis started teaching piano classes in the spring of 2010, making this spring his one year mark. Craig was a music major at CSU Fullerton and has a degree from the American School of Piano Tuning. Craig is highly popular with students because he provides a keyboard for each student to use, giving each student hands on experience with the keyboard. Recreation Services is proud to have teachers like Craig who are well educated and committed to providing an exceptional service to the community. Summer 2011 -- Recreation Services is currently accepting registrations for the Summer 2011 session. This summer we are offering eight new classes: How to Get a Job, Intermediate Computer Workshop, Spoken Words Poetry Class, Unexpected Creatures, Fun & Familiar Faces, Dance Crew, Youth Ballet II and Family Tennis Clinic. This summer we also have many returning favorites such as Lego Engineering and Lego Pre -Engineering Camp, and we are offering two weeks since last summer we only offered one week and it was sold out. Also returning are the math enrichment classes and basketball camp. So far we have 181 registrations for summer session. Youth Programs Tiny Tots -- Pantera Park Tiny Tots visited the La Habra Children's museum on Friday, May 6. The theme for this session at the museum is water conservation. Four parents and the Tiny Tots teachers were with the children as they experimented with all the hands on activities. The children greeted the bus driver and the staff at the museum with a hearty good morning. They were complimented on how well they behaved by the bus driver who drove them to the museum and by the staff at the museum. The Heritage Park Tiny Tots visited the museum on Friday, May 13. DB 4Youth "in Action" -- An eighteen foot Eiffel Tower was constructed from a cardboard kit for the "Starry Night in Paris" 6th 7th and 8th grade dance on May 13 at the Diamond Bar Center. The Diamond Bar Center was transformed into small cafes around the Eiffel Tower. Over fifty volunteers help with the decorations. At 7pm on Friday night the 200, 6th 7th and 8th graders were greeted by staff and volunteers. The room was dazzling with stars and black lights. It was a great time for all. The Relay for Life Team sign-ups are ongoing at www.relavforlife.org/diamondbarca. The Diamond Bar Community Foundation is sponsoring a joint team with the youth. Anyone interested in supporting DB 4Youth "In Action" can donate to " the cause at this site. The team name is DBCF and DB 4Youth "In Action" Against Cancer. Relay for Life is scheduled for Saturday, June 11 ,. to Sunday, June 12 at Lorbeer Middle School. The survivor lap kicks it off at 9am Saturday morning. Teen Night Out scheduled for Friday, July 15 has been themed "Neon Dreams." Interactive Events will be the contracted event planners to provide activities and contests for the _ m teens. Volunteens -- Volunteen interviews took place Tuesday, May 10, Wednesday, May 11 and Thursday May 12. All together there were 60 youth interviewed. Staff members Mariela Alvarez, April Batson, Brian Billings, Mickey McKitrick, Lorry Meyer, Brad Montano, Eugenia Pagalidis, Ivania Perez, Chris Ramos, Andee Tarazon, Ramiro Valderrama and Marc Vance assisted with interviewing all the volunteens during the three day period. Volunteen orientation is set for Tuesday, May 24 at 6pm in the Grand View Ballroom of the Diamond Bar Center. At this meeting parents and volunteens will learn more about each program area and be given their first schedules. Concerts in the Park Volunteens will have a separate orientation at the end of June. Summer Day Camp -- Staff has meeting dates set from now through June for trainings and set up. The PeaceBuilder's training is set for June 2 from 6-9pm and Summer Staff training is set for Friday, June 3 from 4:45-9pm at the Diamond Bar Center. CPR/AED and First Aid classes will be completed by the end of May. Summer Day Camp can have up to 100 participants each week for a total of 1100 for the whole summer. At the time of this report Summer Day Camp has 932 campers enrolled (84%). Weeks 8, 10, and 11 are full. Youth and Adult Sports Youth Indoor Soccer -- Games started April 9 and will conclude with the final game on June 4th. Our enrollment level is currently at 47 participants in our 4-5 division, full with 60 in our 6-7 division, and 2 spots short of being full with 34 participants in our 8-9 division; for a total of 141 participants. Practices take place a half hour before game time on Saturdays in Mt. Calvary's gym. Youth Baseball -- We are currently taking registration for our youth baseball program. The $84 registration fee includes 10 league games, a baseball jersey and hat, trophies, and a picnic at the end of the season. We will be conducting a skills day on Saturday June 11 for Double A and Triple A divisions. After teams are drafted, we will begin play on Tuesday July 5 at Peterson and Heritage Parks. Current enrollment is at 47. Adult Basketball -- The spring season for adult basketball began with its first regular season games on May 1. There are 38 teams in the league divided into 4 different divisions; including a D -minus, D, D -plus east/west, and our top division C -league. The $360 registration fee guarantees 10 league games plus a qualification game, scorekeepers, and championship awards. In addition each team also pays $20 per week for the officials. Adult Volleyball -- The current session for adult volleyball began April 11 and is scheduled to end June 20. There are 13 participants enrolled in the program. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm on Mondays. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 9 participants), Thursday (average of 10 participants), and Sunday (average of 11 participants) evenings. Open play takes place on 3 different Butterfly Tables from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Skate Park -- The skate park averages 13 users per hour on weekdays, with 9 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - dusk on weekdays, and from 8am - dusk on the weekends. Adult Excursions Saturday, May 21, 2011 - Dodger Stadium Tour & Hollywood & Highland Center Dodger Stadium is one of the most treasured Los Angeles landmarks. We will go on the "Championship Tour" of Dodger Stadium where you will learn history, get a view that only the player's get, visit the Press Box, the Club, and the training center. After the tour we will go to the famous Hollywood & Highland. Here you will have time to eat at one of the famous eateries, shop in the many stores, and take in the sights. Excursion includes roundtrip transportation, Dodger Stadium tour, and a snack for $31. There are currently 20 participant registered and 3 open spaces. A smaller bus was ordered so that fewer participants can go and the trip does not get cancelled. Saturday, June 4, 2011 - Pechanga Casino This excursion was cancelled due to low enrollment. Saturday, June 18, 2011 - Santa Barbara Land/Sea Tour- SOLD OUT Enjoy a narrated land and sea tour in beautiful Santa Barbara. We depart and first go on a tour of downtown Santa Barbara. Learn about the City's fascinating history. Next we drive into the water and take a harbor tour and see the sea life and enjoy being on the ocean. Upon return to land, the afternoon is yours to spend sampling the food at Stern's Wharf and on State Street. Excursion includes roundtrip transportation, sea/land tour, and a snack for $39. This trip is a repeat of last July's sold out excursion. The excursion is full with 45 participants. A bigger bus will not be ordered because the land/sea tour bus cannot accommodate more participants. Saturday, July 2, 2011 - Hollywood Bowl 4th of July Fireworks Spectacular Wear your best patriotic outfit and join us for a trip to the famous Hollywood Bowl. Hall and Oates will be performing patriotic music along with the Los Angeles Philharmonic. The always spectacular fireworks will be shown at the end of their performance. Excursion includes roundtrip transportation, admission to the show, seat cushion, and a snack for $51 fee. There are currently 35 participants enrolled and 10 spots available. Friday, July 22, 2011 - Pageant of the Masters Another returning favorite this summer is the Pageant of the Masters excursion. This year's theme is "Only Make Believe" and will feature amazing works of art and the actors who stand motionless within the frames to portray these magnificent pieces. The excursion includes roundtrip transportation, admission to the show and a snack for $55. There are currently 11 participants enrolled and 34 spots available. Saturday, August 13, 2011 - A Day in Lake Arrowhead Spend the day in beautiful Lake Arrowhead. Upon arrival in Lake Arrowhead we climb aboard the Arrowhead Queen, a 50 foot paddleboat and enjoy the narrated cruise to learn about Lake Arrowhead. The afternoon is yours to spend browsing the village. Excursion includes roundtrip transportation, cruise and a snack for $31. There are currently 21 participants enrolled and 24 spots available. Saturday, September 17, 2011 - Danish Days in Solvang This year is the 75th anniversary of Danish Days in Solvang. Eat delicious Danish food, buy pastries from one of the many delicious bakeries, enjoy the dancers, watch the parade or shop in the many quaint stores. Excursion includes roundtrip transportation and a snack for $31. There are currently 14 participants enrolled and 31 spots available. Senior Programs Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center and Heritage Park. The classes vary from computer to exercise and fine arts. All classes are full. They began January 10 and will conclude June 19, 2011. Senior Seminars 5/2 Food & Fitness 5/9 Legal Seminar Part 1 5/16 Understanding Aging 5/23 Legal Seminar Part II 5/26 AARP Mature Driving 5/27 AARP Mature Driving Senior Activities and Services • Bridge every Wednesday -- 4-8 per session • Mahjong every Wednesday -- 30 per session average • Bingo every Tuesday and Friday -- 190 per session average • Complimentary Legal Services every 1st Wednesday of the month - booked months in advance -- Senior Excursions May 19, 2011 — Vicki Lawrence at the Lawrence Welk Resort -- There will be 28 people traveling to Escondido for this event. It is a little expensive at $78 a ticket but it also includes a delicious buffet brunch at Welk's restaurant prior to the show. May 25, 2011 — Fantasy Springs Casino -- This is a sold out trip and is one of the favorite casino's in Indio. 47 people will receive $15 in free play with lunch on their own for a $20 ticket price. Senior Extended Excursions May 15 Chicago Explorer 6 days $2029 Senior Special Events May 5, 2011 -- Senior Cinco de Mayo Dinner Dance There were 120 people signed up for this dance. We had Mexican food, Mexican music and great prizes. Everyone had a great time. $15 admission Senior Softball -- The Diamond Bar Diamonds have been playing every Thursday since April 21 in the Inter City Senior Softball League. So far they are 2 and 2. The next game is May 1 gth in Arcadia. Senior Talent Show -- Inter Valley Health Plan has been sponsoring a Senior Talent show for four cities for 10 years. The cities involved are San Dimas, Diamond Bar, La Verne and Claremont. The Master of Ceremonies sx� had been Tom Hattan. This year their anniversary event was on May 7th at the San Dimas Community Center and the new MC was John Landry. Two years ago the event was in Diamond Bar at the Diamond Bar Center. In prior years, the event was a 2 hour show, showcasing talent from all 4 cities and Diamond Bar had as many as 30 people participating. This year due to the anniversary and the exit of Mr. Hattan, the formula of the show was changed to a scripted Vaudeville Show. Certain performers were invited to perform based on their ability to memorize the Vaudeville script and the scope of their talent as it related to Vaudeville. There were 10 performers and 2 musicians and 3 of the performers were from Diamond Bar. Approximately 150 people attended. Inter Valley Health Plan invited the Mayors of the participating cities to come to the event and receive an award in appreciation from the company. Mayor Pro - Tem Ling -Ling Chang accepted for Diamond Bar. Special Events 22"d City Birthday Party Full Financial Summary and Evaluation will follow in the June Commission Report. Arbor Day Celebration Full Financial Summary and Evaluation is attached. Easter Egg Hunt Full Financial Summary and Evaluation is attached. UPCOMING EVENTS! 4th of July Blast -- Applications for food concessions were mailed out the May 15. With more Non-profit service organizations participating each year, a new food selection process has been implemented that will give each organization a fair opportunity. However, Diamond Bar based non -profits will have first priority to participate in this event. Applications must be completed and returned no later than Friday, June 3, 2011 for organizations to be considered as a vendor for the 4th of July Blast. The event will take place on Monday, July 4, 2011 at Diamond Bar High School, from 5- 9:30pm. The day will kick off with a variety of entertainment including music from "Sound Bytes". Face painting, crafts and picnic games will also be available. The night will conclude with a fireworks show starting at 9pm guaranteed to light up the Diamond Bar sky. Grass Seating - so don't forget your chairs, blankets, and picnic dinners. Concerts in the Park -- Vertical street banners are scheduled to go up around town the week of June 13. The banners will remain up until the final concert. The series will begin on July 6 through August 17 on Wednesday evenings from 6:30pm until Spm. Also food vendor applications were mailed on May 15. There will also be a lottery system in place for non- profit organizations to pick concert dates. However, Diamond Bar based non- profits will have first priority to participate in this event. Applications must be completed and returned no later than Friday June 3, 2011 for organizations to be considered as a vendor for the Concert/Movies in the park. The City of Diamond Bar will present the 21St Annual Concerts in the Park series this summer. The series will begin on July 6th and run through August 17th on Wednesday evenings from 6:30pm until 8:OOpm. The concerts are held at Sycamore Canyon Park, 22930 Golden Springs Road. Free Parking & Shuttle from the Diamond Bar Golf Course parking lot will begin at 5:30pm. Movies "Under the Stars" -- Movies "Under the Stars" will take place on Wednesday evenings at dusk after Concerts in the Park. The movies will run from July 6th through August 17th. All movies will be "PG" rated and are family oriented. A shuttle service between the golf course and Sycamore Canyon Park will be operating. Please come and join us for this whole night of fun! Facility Rentals Diamond Bar Center -- The Diamond Bar Center was the location for a total of 30 private, business and non-profit rentals during the month of April. There were 15 church rentals and 2 Toastmasters meetings. There were also 6 weddings, 3 business meetings, 2 proms and 2 religious services. There was also a baptism, an engagement party, a rehearsal dinner and a fundraiser. A total of $73,020 in rental fees was collected during the month of April for Diamond Bar Center rentals. In April 2010 $75,665 in revenue was collected. Heritage -- There have been 13 rentals of Heritage Park Community Center for the month of May. Rentals include a church, an ongoing meditation class, a graduation party and 2 birthday parties. Total revenue for these rentals is $2,055. The revenue for May 2010 was $3,432.50. Pantera -- There have been 5 rentals of the Pantera Park Activity Room for the month of May. There were two AYSO meetings, two Toastmasters meetings and a baby shower. Total revenue for these rentals is $380. The revenue for May 2010 was $565. Picnic Reservations -- As of May 13, 2011, there have been 43 picnic reservations made for the month of May. There have been 8 for Sycamore Canyon Park, 9 for Ronald Reagan Park, 5 for Peterson Park, 12 for Pantera Park, 7 for Heritage Park and 2 at Maple Hill Park. The revenue of these picnic rentals is $1,200. The revenue for May 2010 was $1,540. Program Title: Easter Egg Hunt Date: May 16, 2011 Evaluation Prepared by: Andee Tarazon, Community Services Coordinator Summary -- The City of Diamond Bar and the Diamond Bar Breakfast Lions Club hosted the 28th Annual Easter Egg Hunt on Saturday, April 23, 2011 at Pantera Park. This FREE fun -filled event started at 8:30am with the pancake breakfast provide by Fire Explores Post 19. The group provided pancakes, eggs, hash browns and sausages. The egg hunting began promptly at 10am. The hunt was for children ages toddler through 12 years old. Hunting areas were separated based upon their age. Children had a blast hunting for eggs and enjoyed a special appearance by the Easter Bunny and his friends the "Peeps"! Pictures with the Easter Bunny were available inside the tiny tot room for a nominal fee. Staff Recommendations 1. Have Post 19 provide pancake breakfast again. 2. Continue to use additional speakers for sound system. 3. Canopies (10 total) - 4 for eating area, 2 for Post 19, 2 for prizes. 2 extra for rain. 4. Paint additional hunting area wood stakes. 5. Separate the 2 younger age hunting areas. 6. Have City staff help with monitoring parent assisted and 4 and under hunt areas. 7. Use a different method to pass out candy in the 2 youngest age hunting areas. 8. Order Easter Egg bags. CITY OF DIAMOND BAR Easter Egg Hunt Financial Summary FY 2011 Actual General Fund Expenditures $ 5,036.18 Projected General Fund Expenditures $ 4,789.00 PERSONNEL SERVICES $ 1,238.07 Projected Amount $1,304 Personnel (40030) Part time staff (001.5350.40030) Leaderll Lerderl Worker Full time coordinator (001.5350.40020) Personnel Services (40000) Worker's Compensation (40083) @ 3.8% Medicare (40085) @ 1.45% Social Security (40085) @ 6.2% $ 919.39 $ 150.87 $ 660.94 $ 107.58 $ 202.77 $ 202.77 42.64 16.27 57.00 $ 115.91 SUPPLIES (001.5350.41200) $ 2,956.74 Projected Amount $2,535 Plastic Easter Eggs $ 1,265.00 Baskets, chocolate, candies $ 1,020.12 Decorations/ Supplies $ 199.68 Bunny Suit Cleaned $ 25.50 Signage $ 446.44 PRINTING (001.5350.42110) $ 350.00 Projected Amount $400 Postcards $ 350.00 CONTARCT SERVICES (001.5350.45300) $ 391.37 Projected Amount $450 Special Event Insurance $ 391.37 RENTAL/LEASE OF REAL PROP (001.5350.42140) $ 100.00 Projected Amount $100 Pantera Parking Lot $ 100.00 Program Title: Arbor Day Celebration Date: May 16, 2011 Evaluation Prepared by: Andee Tarazon, Community Services Coordinator Summary -- On Friday, April 22 the City of Diamond Bar celebrated Arbor Day at Pantera Elementary School in honor of the City's designation as Tree City U.S.A. for the 10th consecutive year. Children from the school were invited to participate in a special tree planting ceremony to recognize and observe Arbor Day. Each student assisted with the planting of five London Plane trees donated by West Coast Arborists. They also took home an Italian Stone Pine seedling. Los Angeles County Fire Department/Forestry Division donated the seedlings and Scott Gardner with the forestry division provided the students with a demonstration and planting instructions. The ceremony included special comments by Mayor Steve Tye, including recognition of the 2011 Pantera Elementary School Poster Contest winner, Jonathan Peng. Mayor Tye presented him with a $50 gift card to Target and his winning poster was professionally framed by Baxter's Framework's. The students, organized by Principal Todd Riffell and 4th Grade teacher Kim Lowe, made presentations in support of Arbor Day. At the end of the day each student was presented with a recycled litter bag filled with Arbor Day goodies. Staff Recommendations Hold 2012 event on Friday, April 27. Purchase 5 gardening mats. CITY OF DIAMOND BAR Arbor Day Financial Summary 2011 Actual General Fund Expenditures $ 1,058.14 Projected General Fund Expenditures $ 1,095.00 PERSONNEL SERVICES $ 249.63 Projected Amount - $85.00 Personnel (40020) 1 recreation worker $ 46.86 Personnel (40020) OT CS Coordinator $ 202.77 SUPPLIES (001.5350.41200) $ 808.51 Projected Amount - $1010.00 Goodie bag items $ 656.82 Kid Shovels $ 21.20 Supplies $ 130.49 DONATED ITEMS Frame for Poster Contest Winner - Baxter's Frame Works $ 100.00 Goodie Bags, color books, pencils and rulers from - Public Works $ 400.00 400 Seedlings - LA County Fire Dep. Forestry Division $ 800.00 MAY PARKS REPORT TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: MAY PARKS REPORT DATE: 5/17/11 MEETING DATE: 5/26/11 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center • Performed monthly generator test. • Repaired damaged bollard mounting base on driveway bollard. Bollard was damaged by unknown vehicle/equipment. • Cleaned and de -scaled lower men's room urinals. • Repaired nozzle assembly on the upholstery wet/dry vacuum. • Replaced chair cart caster axle. • Replaced broken electrical connector in GVBR-A voice/data floor box D- 49. • Replaced ballast in GVBR-C sconce light. • Repaired hall door latch mechanism in GVBR-E. • Adjusted doorjamb position in lower ladies restroom to eliminate door from sticking. Heritage Park • Repaired women's restroom toilet. Maple Hill Park • Unplug men's room sink drain. Pantera Park • Remove/cover graffiti in men's restroom. • Set up and take down equipment for City Birthday Party and Easter Egg Hunt. • Respond and clear men's room toilet clog after hours. Peterson Park • Remove/cover graffiti in men's room. Filled squirrel and gopher burrows on the turf along the west perimeter of the park. Ronald Reagan Park • Removed damaged barbeque head near tennis courts • Replaced photo cell for exterior building lights. • Unplugged men's room urinal drain. • Removed large fallen eucalyptus limb City maintenance personnel assisted the Church of Jesus Christ and Latter Day Saints who performed a community service project at Ronald Reagan Park. The project consisted of the cleaning and painting of a 300' section of block masonry wall. City staff pressure washed the wall and procured the supplies for the volunteers. In all, 50 volunteers participated in the event and used 10 gallons of paint, 25 rollers and 20 brushes to complete the project. The City is looking forward to a continuation of this painting project in the upcoming fiscal year. Paul C. Grow • Assisted Public Works department with the grinding of several walkway displacements throughout the park. Steep Canyon Trail Head • Cleared weeds around trash can, signs and benches. New City Hall Removed water stains from all perimeter entrance floors possibly caused by wind driven rain and irrigation overspray. Checked and adjusted irrigation system as needed. Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director 4_5// Date: May 18, 2011 Re: CIP Project Up -date Report CIP Project Up -date: Silver Tip Mini -Park — the up -dated plans have been received and are being reviewed by Building & Safety, Public Works and Community Services. As soon as the plans are approved, the project will go out to bid to obtain a contractor to construct the park improvements. Washington Street Mini -Park — Up -dated plans have been received from the consultant, Dave Volz Design and are now being reviewed by Public Works and Community Services in what should be the final round of plan check. As soon as the plans are approved, the project will go out to bid to obtain a contractor to construct the park. Sycamore Canyon Trail — Phase IV — The bid documents for this project are now being put together to start the bidding process. The bidding process should be underway in the next two to three weeks. Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Directorj����t Date: May 18, 2011 Re: Parks Master Plan Up -Date Parks Master Plan — The Parks and Recreation Commission completed its review of the draft Parks Master Plan at their Study Session on Thursday, May 12. The Commission is recommending that the City Council adopt the Master Plan. The document should go before the Council in July for consideration of adoption. The Commissioners are asked to continue reporting corrections to the documents. As soon as the corrections are made to the documents by the consultant, a corrected electronic copy will be provided to the Commissioners and the City Council, and will be posted on the City's web site.