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Home My WebLink About04/28/2011 PRC Agenda - Regular Meeting7:00 p.m. ' • U 0 21865 Copley Drive Diamond Bar, California Chairman Dave Roberto Vice -Chairman Lew Herndon Commissioner Dave Grundy Commissioner Benny Liang Commissioner Ted Owens Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21825 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Barrequires that anyperson in need of any type of special equipment, assistance oraccommodation(s) in order to communicate at a Citypublic meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking "v The City of Diamond Bar uses recycled paper in the Hearing Board Room. and encourages you to do the same. City of Diamond Bar PARKS AND RECREATION COMMISSION MEETING RULES PUBLIC INPUT The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060 between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Commission, Cassette Tapes of Meetings (909) 839-7060 Computer Access to Agendas (909) 860 -LINE General Information (909) 839-7060 THURSDAY, APRIL 28, 2011 - 7:00 PM THE GOVERNMENT CENTER HEARING BOARD ROOM 21865 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, LIANG, ROBERTO, VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY A. DB4YOUTH — RECOGNITION OF OUTGOING/INCOMING BOARD MEMBERS MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. April 28, 2011 PAGE 2 PARKS & RECREATION COMMISSION CALENDAR OF EVENTS: Calendar of Events April 28, 2011 Tuesday, May 3 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Thursday, May 5 — Senior Event — Cinco de Mayo Dinner & Dance — 6-9pm at the Diamond Bar Center Friday, May 13 - 6t" 7t" & 8th Grade Dance — Starry Night in Paris — 7-10pm at the Diamond Bar Center Tuesday, May 17 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Thursday, May 19 — Senior Excursion - Lawrence Welk Resort to see Vicki Lawrence — Departs Diamond Bar Center: 10am/Returns: 6pm Saturday, May 21 — Adult Excursion — Dodger Stadium - Behind the Scenes Tour & Lunch at Philippe's — Olvera Street — Leaves City Hall: 8:45am/Returns: 5pm Wednesday, May 25 — Senior Excursion — Fantasy Springs Casino — Departs Diamond Bar Center: 8:30am/Returns: 6:30pm Thursday, May 26 — Parks and Recreation Commission Meeting — 7:OOpm — The Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar 1. CONSENT CALENDAR 1.1 Approval of Minutes for March 24, 2011 Regular Meeting April 28, 2011 PAGE 3 PARKS & RECREATION COMMISSION 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Supervisor 1. Power Point Presentation on DBC Specialists and Security - Crystal 2.2 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent 1. Power Point Presentation on Parks Walk-through 2.3 Report on Diamond Bar Community Foundation Activities — Alison 2.4 Status of CIP Projects — Bob Rose 1. Washington Street Mini -Park 2. Sycamore Canyon Park Trail — Phase V 3. Silver Tip Mini -Park 4. Larkstone Park 5. Dog Park at Pantera Park (Meadow Location)\ 3. OLD BUSINESS — None 3.1 Parks Master Plan 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER AUDITORIUM DIAMOND BAR, CA 91765 MARCH 24, 2011 CALL TO ORDER: Chairman Grundy called the Parks and Recreation Commission meeting to order at 7:03 p.m. in the SCAQMD/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Benny Liang, Dave Roberto, Vice Chairman Ted Owens and Chairman Dave Grundy. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Mickey McKitrick, Recreation Specialist, and Marcy Hilario, Senior Administrative Assistant, PRESENTATION OF 2011 YOUTH BASKETBALL SPORTSMANSHIP AWARDS: RECESS: Chair/Grundy recessed the meeting at 7:15 p.m. RECONVENE: Chair/Grundy reconvened the meeting at 7:26 p.m. SELECTION OF CHAIR AND VICE -CHAIR FOR THE PARKS AND RECREATION COMMISSION: C/Herndon nominated C/Roberto to serve as Chairman of the Parks and Recreation Commission. C/Owens seconded the nomination. There were no other nominations offered. The roll call vote was suspended and C/Roberto was unanimously acclaimed Chairman of the Parks and Recreation Commission with C/Roberto abstaining. C/Grundy nominated C/Liang to serve as Vice Chairman of the Parks and Recreation Commission. C/Liang declined the nomination. C/Owens nominated C/Herndon to serve as Vice Chairman of the Parks and Recreation Commission. C/Liang seconded the nomination. The roll call vote was suspended and C/Herndon was acclaimed Vice Chairman of the Parks and Recreation Commission with C/Herndon abstaining. MARCH 24, 2011 PAGE 2 P&R COMMISSION MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented in the agenda and read by CSD/Rose with the addition of the State of the City event, Thursday, March 31 from 6:30 to 7:30 p.m. at the Diamond Bar Center. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the Regular Meeting of February 24, 2011. VC/Herndon moved, C/Owens seconded, to approve the February 24, 2011 minutes - as corrected. Without objection, the motion was so ordered with C/Liang abstaining. 2. INFORMATIONAL ITEMS 2.1 Recreation Program Update — RS/Murphey 2.1.1 PowerPoint Presentation on Youth Basketball — RS/McKitrick C/Owens asked if the gymnasium at Chaparral Middle School would be made available for the program. RS/McKitrick said he hoped so, but did not know at this point. When South Point opened, the school waited a year before allowing anyone into the facility and he hoped that Chaparral would move more quickly. C/Owens asked if the gym had seating and RS/McKitrick responded that at this point, no; however, the school intends to have seating. For the grand opening, the school pulled in some of the outdoor bleachers. The full court is more appropriate for older kids and because there are equipment rooms along the sides that would prevent the younger kids from having side court games, they would have to use the full court for the younger kids as well. 2.2 Parks Report — PMS/Jordan C/Liahg asked if there had been damage to any of the parks due to the excessive rain. PMS/Jordan explained that staff is monitoring Sycamore Canyon Park. When there is a large amount of rain, the creek level rises and floods the tot lot which results in a loss of wood chips. Staff plans to replenish the current supply of wood chips; however, PMS/Jordan is hesitant to do that at this time in anticipation of more spring rain. Once the rain has subsided, the remediation will take place. The City has been fortunate not to suffer major incidents this year at Ronald Reagan and Peterson Parks where the tot lots typically flood during the rainy season. 2.2.1 Power Point Presentation on Trail Connector Re -Route — Ridge Route to Canyon Loop — PMS/Jordan. MARCH 24, 2011 PAGE 3 P&R COMMISSION Chair/Roberto asked if there were any other areas along the trail between Steep Canyon and the Diamond Bar Center that should be looked at for possible preventative measures. PMS/Jordan said there are other areas that are quite steep; however, he believes the one being discussed this evening was the worst area. At some point in the future, if the City is able to obtain more grant funds for trail development, there might be a couple of sections that would benefit from switchbacks or stairs. C/Owens asked how long the new switchbacks have been in use. PMS/Jordan said the re-route has been in use about a week. C/Owens asked if staff had received feedback from any of the users and PMS/Jordan said no, but staff has noticed quite a bit of foot traffic. C/Grundy asked if anyone contacted the individual who first brought this matter to staff's attention. CSD/Rose said staff would contact her. VC/Herndon asked if staff felt the re-routing sign would be sufficient to detour hikers or if staff considered installing a fence to block off the area. PMS/Jordan said he did not believe a fence was necessary. Individuals who want to cut through the area will find a way and if staff were to put in a fence, it would give staff another maintenance issue and detract from the area. 2.3 Parks Master Plan Update — CSD/Rose C/Grundy asked if the document was being updated for any of the recent discussions or ideas about the dog park and CSD/Rose responded "yes." Originally the plan for the Pantera meadow is strictly for a scout facility and now the document indicates the meadow could be used for either a meadow or dog park. VC/Herndon asked if any further discussions had been held regarding the dog park since the Commission's last discussion and CSD/Rose responded "no." Staff is gathering numbers and is planning to take that information to a future study session with the City Council. When this item is placed on the study session agenda, he will advise the Commissioners. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: VC/Herndon commended staff for quick action on the trail re-route. C/Owens thanked staff for the PowerPoint Presentations and quick response to the concerns and safety issues with the trail re-route. He also shared that he and his wife joined the excursion to the Getty Museum. He thanked CSC/Batson and her assistant for providing such a well -organized event. MARCH 24, 2011 PAGE 4 P&R COMMISSION C/Grundy echoed his colleagues' comments on staff's quick response on the trail re-route and he appreciated seeing the evaluations of the basketball program and hearing about some of the other activities taking place in the City. It never gets old being able to say what a wonderful job everyone is doing. Keep up the good work because the results are very obvious in terms of evaluations and the way the parks look. C/Grundy stated that he may not make it to the upcoming City Birthday Party because it appears that will take place during a planned family outing. C/Liang thanked staff for the great presentations Chair/Roberto thanked staff for everything they are doing. He attended the CPRS Conference in Sacramento and participated in some very good education sessions, including a session on effectively managing budget cuts. He is very thankful that D.B. has been fiscally responsible and that the City has not had to face significant cuts in its budget. There are California cities that are suffering significantly and meticulously going through their budgets to cut costs to attempt to balance their budgets. As a result of attending the conference, he realized that a position in Parks and Recreation would be a fun career. CSD/Rose congratulated Chair/Roberto on his appointment and thanked C/Grundy for his past service as Chair. Chair/Roberto thanked former Chair/Grundy for his leadership by example during Chair/Roberto's first year on the Commission. ADJOURNMENT: VC/Herndon moved, C/Grundy seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Grundy adjourned the meeting at 8:17 p.m. The foregoing minutes are hereby approved this day of 2011 Respectfully Submitted, BOB ROSE, SECRETARY Attest: DAVE ROBERTO, CHAIRMAN Adult Excursions Saturday, April 9, 2011- San Diego Natural History Museum & Balboa Park The excursion was cancelled due to low enrollment. Saturday, May 21, 2011- Dodger Stadium Tour & Hollywood & Highland Center Dodger Stadium is one of the most treasured Los Angeles landmarks. We will go on the "Championship Tour" of Dodger Stadium where you will learn history, get a view that only the player's get, visit the Press Box, the Club, and the training center. After the tour we will go to the famous Hollywood & Highland. Here you will have time to eat at one of the famous eateries, shop in the many stores, and take in the sights. Excursion includes roundtrip transportation, Dodger Stadium tour, and a snack for $31. There are currently 20 participant registered and 25 open spaces. Saturday, June 4, 2011- Pechanga Casino Don't drive all the way to Vegas, get lucky at Pechanga Casino in Temecula. Spend the day testing your luck at the tables, machines, and sports pit. Receive $5 in free slot play just for coming! Don't forget to eat at one of the fabulous restaurants or conquer the buffet. Excursion includes roundtrip transportation and a snack for only $16. There are currently 10 registered participants and 35 spaces available. Saturday, June 18, 2011- Santa Barbara Land/Sea Tour- SOLD OUT Enjoy a narrated land and sea tour in beautiful Santa Barbara. We depart and first go on a tour of downtown Santa Barbara. Learn about the cities fascinating history. Next we drive into the water and take a Harbor tour and see the sea life and enjoy being on the ocean. Upon return to land, the afternoon is yours to spend sampling the food at Stern's Warf and on State Street. Excursion includes roundtrip transportation, sea/land tour, and a snack for $39. This trip is a repeat of last July's excursion, it was so popular we took 55 people and the land/sea tour company was unable to accommodate more participants. We had 22 people on the waitlist when the excursion ran. The excursion is full with 45 participants. A bigger bus will not be ordered because the land/sea tour bus cannot accommodate more participants. Senior Programs Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center. The classes vary from computer to exercise and fine arts. All classes are full. They began January 10th and will conclude Junel9th, 2011. Senior Seminars 4/4 Understanding Alzheimer's 4/11 Winning at Weight Loss 4/15 Reverse Mortgage 4/18 Medicare 101 I, wy�L ��IniPo� �F A Recreation Program Update TO: Honorable Chairman & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: April 21, 2011 MEETING DATE: April 28, 2011 Community Recreation Guide The Spring 2011 Community Recreation Guide was mailed to the residents of Diamond Bar, along with a mailing list of approximately 300 non-residents. It is available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and Diamond Bar Public Library. Contract Classes Winter 2011 -- Winter session officially ended on March 18. This winter we had 806 participants enrolled in 155 classes; revenue was $54,414. In winter 2010 we had 817 participants in 157 classes making $54,257 in revenue. After a lower than anticipated Fall session the Winter session experienced 2010 equal enrollment and slightly more in revenue. Spring 2011 -- Spring session 2011 is in full swing; season began March 26 and runs through June 17. Thus far we have 603 participants in 190 classes. So far this season we have several full classes: piano for youth and piano for adults, baby ballet, beginners crochet, and fitness blast. Jimmye Lou Thies is teaching the popular Country Line Dance class; she has been dancing for over 20 years and has been teaching for over five years. In this class participants learn the fundamentals of Country Line Dance including how to count the beat and the basic forms for the dances. Jimmye's favorite part about teaching is the gratification when the students master the dance and seeing the joy the participants get out of the class. Youth Programs Tiny Tots -- Tiny Tots Spring session started on March 28 and will go through June 11, 2011. At the time of this report Heritage Park Tiny Tots had 19 in the 3 year old class and 20 in the 4/5 class. Pantera Park had 12 in the 3 year old class and 19 in the 4/5. Heritage Park and Pantera Park Tiny Tots will go on their spring excursion to the La Habra Children's Museum in May. Pantera Park will go on May 6 and Heritage Park will go on May 13. DB 4Youth "In Action" • The new board was elected on Wednesday, March 30. Being recognized at the Parks and Recreation meeting are the outgoing 2010-2011 board - Richard Caldera - Chairman, Melanie Rodriguez - Vice Chairman, Stephanie Diaz - Secretary, Julie Wu - Treasurer, Elven Tsao - Member at Large, Jennifer Wang - Member at Large and Seena Chokshi - Immediate Past Vice Chairman. The new 2011-12 board is Elven Tsao Chairman, Tino Or - Vice Chairman, Secretary - Jennifer Masuda, Stephanie Diaz - Treasurer, Ashley Xie - Member at Large, Sylvia Guan- Member at Large and Jennifer Wang - Member at Large. • Thirty five youth volunteered specifically as DB 4Youth "In Action" members at the City Birthday Party on April 16. They operated the bowl-a-rama game booth, helped the Diamond Bar Community Foundation with their game booth and did various other jobs throughout the day including clean up at the end of the day. • The youth planned and implemented a Food Drive to benefit Dovetail Ministries, the organization who holds a food bank at Heritage Park once a month. The food drive was held at Albertsons on Diamond Bar Blvd. on Friday, April 22 from 4pm to 6pm and Saturday, April 23 from 10am to 3pm. • An eighteen foot Eiffel Tower will be constructed from a cardboard kit for the "Starry Night in Paris" 6th, 7th and 8th grade dance on May 13. The Diamond Bar Center will be transformed into small cafes around the Eiffel Tower. • The Relay for Life Team sign-ups are ongoing at www.relayforlife.ora/diamondbarca. The Diamond Bar Community Foundation is sponsoring a joint team with the youth. Anyone interested in supporting DB 4Youth "In Action" can donate to the cause at this sight. The team name is DBCF and DB 4Youth "In Action" Against Cancer. Relay for Life is scheduled for Saturday, June 11 to Sunday, June 12 at Lorbeer Middle school. The survivor lap kicks it off at 9am Saturday morning. • Teen Night Out scheduled for Friday, July 15 has been themed "Neon Dreams." Plans are in the works to up the fun at the event with some new features. Neon Dreams include painting neon shirts, Dance, Dance Revolution competition, Rock Band, an inflatable obstacle course and some other competitive games to be announced. Volunteens -- A total of 73 applications were received. Four application s were not eligible due to age or residency so 69 volunteen hopefuls were invited to interview. Staff is scheduling interviews for the week of May 9. Qualified applicants will be invited to an orientation later in May. Summer Day Camp -- Staff has meeting dates set from now through June for trainings and set up. Included in the trainings will be PeaceBuilders and CPR/First Aid. Registration brochures were delivered to Diamond Bar schools kindergarten through sixth grade on March 2. Summer Day Camp can have up to 100 participants each week for a total of 1100 for the whole summer. At the time of this report Summer Day Camp has 785 campers enrolled (71%). See individual week participant enrollment at the time of this report next to each week: Week 1 June 6 — June 10 Participants -41 "Recycling Rebels!" Major: Castle Park Minor: Oak Tree Lanes — bowling Week 2 June 13 — June 17 Participants - 38 "Playa in the Sand!" Major: Corona Del Mar Minor: Jumping Jacks Week 3 June 20 — June 24 Participants - 75 "Back to the Future!" Major: Knott's Berry Farm Minor: Santa Ana Zoo Week 4 June 27 — July 1 Participants - 61 "Where the Worldly Things Are!" Major: Glen Helen Water Park Minor: California Science Center Week 5 July 4 — July 8 Participants - 68 (Closed —Monday, July 4`") "Spirit of America!" Major: Scandia Minor: Laser Island Week 6 July 11 — July 15 Participants -69 "Splatter, Spray and Play!" Major: EI Capitan Minor: La Mirada Splash Week 7 July 18 — July 22 Participants -81 "Wacky World of Sports!" Major: Angels Baseball Game Minor: Wild Rivers Week 8 July 25 — July 29 Participants - 100 "Mission: Kidventure!" Major: Disney's California Adventure Minor: Adventure Playground Week 9 August 1 — August 5 Participants - 73 "Beach Blast!" Major: Corona Del Mar Minor: Skate Express Week 10 August 8 — August 12 Participants - 79 "A Day in the Knight!" Major: Medieval Times Minor: Center Ice Week 11 August 15 — August 19 Participants - 100 "Adios Amigos!" Major: Disneyland Minor: John's Incredible Pizza (Excursions are subject to change) Youth and Adult Sports Youth Indoor Soccer -- There are 139 children enrolled in the program, which began April 9 and will conclude on June 4. Participants practice and play games on Saturdays at Mt. Calvary Lutheran School. The $84 registration fee includes a jersey, trophy, and eight games. Adult Basketball -- The spring 2011 season began with practice games on April 17. Registration is still being accepted for the league. The first league games will be held May 1. Games are played at Diamond Bar High School and South Pointe Middle School. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $20 per week for the officials. Adult Volleyball -- The current session began on April 11. There are 10 participants currently enrolled in the program. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 13 participants), Thursday (average of 15 participants), and Sunday (average of 14 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Skate Park -- The skate park averages 12 users per hour on weekdays, with 18 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. Adult Excursions Saturday, April 9, 2011- San Diego Natural History Museum & Balboa Park The excursion was cancelled due to low enrollment. Saturday, May 21, 2011- Dodger Stadium Tour & Hollywood & Highland Center Dodger Stadium is one of the most treasured Los Angeles landmarks. We will go on the "Championship Tour" of Dodger Stadium where you will learn history, get a view that only the player's get, visit the Press Box, the Club, and the training center. After the tour we will go to the famous Hollywood & Highland. Here you will have time to eat at one of the famous eateries, shop in the many stores, and take in the sights. Excursion includes roundtrip transportation, Dodger Stadium tour, and a snack for $31. There are currently 20 participant registered and 25 open spaces. Saturday, June 4, 2011- Pechanga Casino Don't drive all the way to Vegas, get lucky at Pechanga Casino in Temecula. Spend the day testing your luck at the tables, machines, and sports pit. Receive $5 in free slot play just for coming! Don't forget to eat at one of the fabulous restaurants or conquer the buffet. Excursion includes roundtrip transportation and a snack for only $16. There are currently 10 registered participants and 35 spaces available. Saturday, June 18, 2011- Santa Barbara Land/Sea Tour- SOLD OUT Enjoy a narrated land and sea tour in beautiful Santa Barbara. We depart and first go on a tour of downtown Santa Barbara. Learn about the cities fascinating history. Next we drive into the water and take a Harbor tour and see the sea life and enjoy being on the ocean. Upon return to land, the afternoon is yours to spend sampling the food at Stern's Warf and on State Street. Excursion includes roundtrip transportation, sea/land tour, and a snack for $39. This trip is a repeat of last July's excursion, it was so popular we took 55 people and the land/sea tour company was unable to accommodate more participants. We had 22 people on the waitlist when the excursion ran. The excursion is full with 45 participants. A bigger bus will not be ordered because the land/sea tour bus cannot accommodate more participants. Senior Programs Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center. The classes vary from computer to exercise and fine arts. All classes are full. They began January 10th and will conclude June19th, 2011. Senior Seminars 4/4 Understanding Alzheimer's 4/11 Winning at Weight Loss 4/15 Reverse Mortgage 4/18 Medicare 101 Senior Activities and Services • Bridge every Wednesday 4-8 per session • Mahjong every Wednesday -30 per session average • Bingo every Tuesday and Friday — 190 per session average • Complimentary Legal Services every 1st Wednesday of the month booked 2 months in advance. • Free Tax Prep from AARP from February -April — 10 appointments in April Senior Excursions April 6, 2011 — Valley View Casino — Another sold out trip to a favorite casino. April 22, 2011 — Carlsbad Flower Fields — This is a sold out trip to the flower fields in Carlsbad. It is on a special day when there will be orchid vendors there. Lunch at the Ocean House is also planned. All for $43. Senior Special Events April 21, 2011 - Senior Spring Dinner Dance There are currently 120 seniors signed up for this popular event. Keith Johnson will provide the music for dancing and BC Continental is catering. The cost is $15 per person. April 21, 2011 — Senior Softball, Opening Day This is the opening day for the Senior Inter City Softball League. The Diamond Bar Diamonds will be taking on the Duarte 66ers in their first game of the season. Festivities are planned which include the Mayor throwing out the first pitch. Special Events 22"d City Birthday Party Pantera Park was jumping as an estimated 8,000 people attended the annual celebration on Saturday, April 16. The highlight of the day's activities took place on stage at 3pm as members of the City Council cut the official birthday cake and lead the community in singing Happy 22" d Birthday to Diamond Bar! In addition Mayor Steve Tye along with the rest of the City Council presented the Outstanding Diamond Bar Volunteer award's to 11 recipients. Once again the Regional Chamber of Commerce San Gabriel Valley operated the Business Expo with 50 businesses in attendance. The City operated the car show with over 40 cars on display. Picnic games were also scheduled throughout the day (potato sack race, tug-of-war, and egg run toss). 34 non profit service organizations participated by operating an information booth. In addition, there were 15 delicious food booths, 16 kid zone game booths, 14 teen action zone games, and 10 carnival rides operated during the event. This year's event also featured a disaster preparedness expo with 5 different organizations participating and "going green" area with 9 organizations participating. Lastly, residents were amazed the great entertainment on stage with 21 local groups twirling, dancing, singing and cheering! Full Financial Summary and Evaluation will follow in the June Commission Report. a by Arbor Day: Friday, April 22 Pantera Elementary School - 9:30am In honor of the City of Diamond Bar's designation as a Tree City U.S.A., children from Pantera Elementary School will celebrate Arbor Day with special presentations and participation in an exciting tree planting ceremony. The ceremony will also include recognition of the 2011 Pantera Elementary School Poster Contest winner. Everyone is invited to join us for this special event. Easter Egg Hunt: Saturday, April 23 - Pantera Park — 10am The City of Diamond Bar and the Diamond Bar Breakfast Lions Club have teamed up once again to offer the Diamond Bar community a fun -filled event! The eggstravaganza starts at 8:30am with a pancake breakfast provided by Fire Explores Post 19. At 10am the hunting will start. Separate egg hunting areas will be set up for children based upon their age. Children should remember to be on the lookout for a special appearance by the Easter Bunny and his friends the Peeps! Upcoming Events! 4th of July Blast -- The event will take place on Monday, July 4, 2011 at Diamond Bar High School, from 5-9:30pm. The day will kick off with a variety of entertainment including music from "Sound Bytes." Face painting, crafts and picnic games will also be available. The night will conclude with a firework show starting at 9pm guaranteed to light up the Diamond Bar sky. Grass Seating- so don't forget your chairs, blankets, and picnic dinners. Concerts in the Park -- The City of Diamond Bar will present the 21 st Annual Concerts in the Park series this summer. The series will begin on July 6th and run through August 17th on Wednesday evenings from 6:30pm until 8:00pm. The concerts are held at Sycamore Canyon Park, 22930 Golden Springs Road. Free Parking & Shuttle from the Diamond Bar Golf Course parking lot will begin at 5:30pm. Performance Date Band Name Music Style July 6 The Ravelers Classic Rock July 13 Bumptown Latin Variety July 20 The Cords 80's Rock July 27 SGT. Pepper Tribute to the Beatles August 3 Cold Duck 70's Top 40 August 10 The Night Tides Beach August 17 Lights Premier Tribute to Journey Movies "Under the Stars" -- Movies "Under the Stars" will take place on Wednesday evenings at dusk after Concerts in the Park. The movies will run from July 6th through August 17th. All movies will be "PG" rated and are family oriented. A shuttle service between the golf course and Sycamore Canyon Park will be operating. Please come and join us for this whole night of fun! Date Rating Date July 6 PG How to Train your Dragon July 13 PG Despicable Me July 20 PG MegaMind July 27 PG The Goonies August 3 PG Tangled August 10 PG The Sorcerer's Apprentice August 17 PG Toy Story 3 Facility Rentals Diamond Bar Center -- The Diamond Bar Center was the location for a total of 33 private, business and non-profit rentals during the month of March. There were 21 church rentals, 2 Sunshine Senior activities and 2 Toastmasters meeting. There were also 8 weddings, 3 business meeting and 3 banquets. There was also, a baby shower, an AYSO registration and a memorial service. A total of $65,941.16 in rental fees was collected during the month of March for Diamond Bar Center rentals. The revenue for March of 2010 was $59,217.50. Heritage -- There have been 12 rentals of Heritage Park Community Center for the month of April. Rentals include a church, an ongoing meditation class, and 4 birthday parties. Total revenue for these rentals is $2,275. The revenue for April 2010 was $3,392.50. Pantera -- There have been 5 rentals of the Pantera Park Activity Room for the month of April. There was a birthday party, a graduation party, an AYSO meeting and two Toastmasters meetings. Total revenue for these rentals is $500. The revenue for April 2010 was $680. Picnic Reservations -- As of April 20, 2011, there have been 39 picnic reservations made for the month of April. There have been 12 for Sycamore Canyon Park, 7 for Ronald Reagan Park, 7 for Peterson Park, 7 for Pantera Park, 4 for Heritage Park and 2 at Maple Hill Park. The revenue of these picnic rentals is $1,175. The revenue for April 2010 was $825. There are 6 Diamond Bar parks available for picnic rentals: Heritage Park, Maple Hill Park, Pantera Park, Peterson Park, Ronald Reagan Park and Sycamore Canyon Park. Pantera Park and Sycamore Canyon Park have two locations each that are available for reservations. This change was made last year to accommodate the popular use of these parks. The size of both Pantera Park and Sycamore Canyon Park has made it possible to accommodate multiple rentals. The most popular use, as you can imagine, are in the Spring and Summer seasons. Rentals include use of the picnic table and shelters. Renters may provide bouncer equipment with proof of liability insurance and proper permits. APRIL PARKS REPORT TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: APRIL PARKS REPORT DATE: 4/19/11 MEETING DATE: 4/28/11 During the previous months, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center • Replaced three (3) lighting ballasts in the Sycamore Room, Pine Room and Pre -function Lobby. • Rebuilt three (3) tree up -light ballasts in and adjacent to the grass oval area. One repair, which included repairing the bulb socket and replacing the lens and lamp, was due to vandalism. • Re-lamped two (2) ceiling up -lights in GVBR section B and one (1) sconce light in section A. Re-lamped one (1) lobby up -light. • Re-lamped two (2) parking lot lights and one (1) walkway light by Willow Room. • Cleaned and de -scaled urinals. • Cleaned ice machine level sensors. • Performed monthly emergency generator test. • Replaced soap dispenser in upper ladies restroom. • Repaired four (4) chair carts and one (1) table cart by welding frames and casters. • Repaired torn carpet in GVBR section B. Installed new lobby security camera and associated equipment. March 21 through March 24 was a maintenance period at the DBC. Tasks included cleaning carpeted and non- carpeted floors, cleaning banquet chairs and cloth GVBR wall panels. Also included was painting of the stage walls, touch up of nicks in various walls and cleaning of all base boards. Heritage Park • Re-lamped one (1) exterior pole light. • Re -tamped two (2) exterior wall pack lights. Maple Hill Park • Replaced mirror in men's restroom. Pantera Park • Cleared drain in men's room urinal. • Replaced two (2) basketball nets. • Repaired play equipment by replacing post top cap by "ship" element, and replacing flag post. • Replaced damaged pole light bezel with concrete base. • Replaced broken window pane on activity room back door. (Anaheim Glass) Peterson Park • Pumped rain water from tot lot. Ronald Reagan Park • Replaced ballast and bulbs in men's restroom light. • Pumped water from tot lot. Paul C. Grow • Cleared blockage from drinking fountain supply line. • Re-lamped women's restroom. • Repaired men's room sink faucet. Sycamore Canyon Park • Installed two (2) push button water valves in lower play area drinking fountain. Y Cleaned and organized storage containers and storage area. Citywide • All sports field and security light timers were adjusted to reflect Daylight Saving Time. Park Walkthroughs Paul C. Grow Park Walkthrough March 30, 2011 Visited by: Commissioner Ted Owens, Anthony Jordan, David Seiler Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Alison Meyers, Community Services Coordinator' Date: April 21, 2011 Meeting Date: April 28, 2011 Re: Report on Diamond Bar Community Foundation Activities and Support of City Programs Since its incorporation as a 501—C(3) non-profit foundation in 1999, the DBCF has grown from a small dedicated board to a 17 member dynamic working board of . directors. Following their mission to support Art, Culture and Recreation in the Diamond Bar community, some of the Foundation's accomplishments include: 1. Raised funds for the two music departments at Diamond Ranch and Diamond Bar High Schools through "Spotlight on the Arts" 2. Given numerous grants to local organizations 3. Supported the Diamond Bar recreation program 4. Supported various DB 4Youth "In Action" programs and activities 5. Provided scholarships for individual families participating in City sports or art programs 6. Donated items including the pitching machines, ping pong table, indoor soccer pads and the bounce houses used at City events. For more details on the Foundation's monetary contributions for City programs, please see the attached document. Diamond Bar Community Foundation Overall Donations to City Programs Year Item Amount 2004 Concert $ 2,000.00 Total $ 2,000.00 -I 2005 Ping pong table $ 600.00 2005 2005 Total 20 2006 2006 2006 Concert Art Show - ounce Houses Border Patrol Pads Concert Art Show $ 2,000.00 $ 2,000.00 $ 4,600.00 $ 2,808.00 $ 3,622.00 $ 2,000.00 $ 2,000.00 2006M Total d School Dance $ 230.00 $ 10,660.00 2007 Concert $ 2,000.00 2007 Scholarship $ 158.00 Total $ 2,158.00 2008 Concert $ 2,000.00 2008i Tee n Night Out $ 2,000.00 Total 2009 Concert $ 4,000.00 $ 2,000.00 2009 2009 2009 Teen Night Out Scholarship Pitching Machines $ 2,000.00 $ 84.00 $ 10,440.68 2009 Total 2010 20101Teen Glow Necklaces Concert Night Out $ 475.00 $ 14,999.68 $ 2,250.00 $ 2,250.00 Scholarships $ 459.00 Total2010 $ 4,959.00 ... Public Information - Through My Lense 2009 Prize money $ 1,600.00 2010 ;.Prize money $ 1,600.00 Total � - .3,200.00 Grand Total as of April 2011 $ 46,576.68 MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director Date: April 21, 2011 Meeting Date: April 28, 2011 Re: Parks Master Plan — 1. Review and Consideration for Recommendation for Adoption 2. Discussion regarding options for Implementation of the Plan The consultants from TKE, Ron Hagan and Jeff Scott presented a review of the Parks Master Plan process to date at the Commission Study Session on April 14, 2011. City staff then forwarded the up -dated Parks Master Plan documents in electronic format to all the Commissioners on April 15. At the April 28 Commission meeting, the consultants from TKE will present the up -dated Parks Master Plan that the Commissioners received on 4/15/11 and respond to any questions or comments the Commissioners may have. Sections of the Parks Master Plan that have been significantly up -dated since the presentation to the Commission on July 30, 2009, the Community presentation on September 12, 2009 and the presentation of the final draft Trails Master Plan to the Commission on November 19, 2009 include: 1. Revision of trail name (Grand View Trail instead of Southern Route) in Summit Ridge Park Trail System of Trails Master Plan (document 4). 2. Section 7 (recommended priorities for parks, schools and trails) of Executive Summary (document 1) has been completely revised. 3. Table 7.1 (recommended capital improvement plan) has been revised. 4. Wildlife Meadow of Pantera Park in Park Facilities (document 2) revised to include potential dog park 5. References to constructing a future library and city hall have been removed. 6. Summit Ridge Park master plan has been revised (document 2, section 18). 7. Staff intends to add a graphic of Site D school site with a proposed 2 acre park that could be a future acquisition for the City (will be added to document 6, but is not ready yet). Staff suggests that the Commissioners review the above changes for discussion at this meeting. Recommended Action: Review Parks Master Plan documents and recommend adoption to the City Council. Establish a Commission sub -committee to study options for the implementation of the Parks Master Plan. CITY OF DIAMOND BAR STUDY SESSION AGENDA THURSDAY, APRIL 14, 2011 - 5:00 PM CITY HALL CONFERENCE ROOM B 21825 Copley Drive Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi- cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 5:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, LIANG, OWENS, VICE-CHAIRMAN HERNDON AND CHAIRMAN ROBERTO 1. PRESENTATION OF NEW CITY HALL PLANS — Dave Doyle 2. PRESENTATION OF UP -DATED DRAFT PARKS MASTER PLAN —TKE Engineering, Ron Hagan & Jeff Scott 3. MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. APRIL 14, 2011 PAGE 2 PARKS & RECREATION COMMISSION 4. CALENDAR OF EVENTS: Saturday, April 16 — City Birthday Party — 11 am -5pm — Pantera Park 738 Pantera Drive Tuesday, April 19 — City Council Meeting — 6:30pm — The Government Center Auditorium — 21865 Copley Drive, Diamond Bar Friday, April 22 — Arbor Day Celebration — 9:30am — Pantera Elementary School 801 Pantera Drive Saturday, April 23 — Easter Egg Hunt and Pancake Breakfast — Breakfast at 8:30am; Hunt at 10:00am -- Pantera Park — 738 Pantera Drive Wednesday, April 27 —Administrative Professionals Day Thursday, April 28 — Parks & Recreation Commission Meeting — 7pm -- Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, make a brief report on their activities request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT