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HomeMy WebLinkAbout02/24/2011 PRC Agenda - Regular MeetingParks & Recreation Commission AGENDA Thursday, February 24, 2011 7:00 p.m. THE GOVERNMENT CENTER HEARING BOARD ROOM 21865 Copley Drive Diamond Bar, California Chairman Dave Grundy Vice -Chairman Ted Owens Commissioner Lew Herndon Commissioner Benny Liang Commissioner Dave Roberto Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available forpublic inspection immediately upon distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21825 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Barrequires that anyperson in need of any type of special equipment, assistance oraccommodation(s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Hearing Board Room. and encourages you to do the same. CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, FEBRUARY 24, 2011 - 7:00 PM THE GOVERNMENT CENTER HEARING BOARD ROOM 21865 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, LIANG, ROBERTO, VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. February 24, 2011 PAGE 2 PARKS & RECREATION COMMISSION CALENDAR OF EVENTS: Tuesday, March 1 — City Council Meeting — 6:30pm, the Government Center Auditorium, 21865 Copley Drive, Diamond Bar Saturday, March 5 — Diamond Bar Pony Baseball Opening Day Ceremonies — 10:00am - 22601 Sunset Crossing Road, Diamond Bar Tuesday, March 8-11 — CPRS Conference — Sacramento Saturday, March 12 — Adult Excursion — Getty Center with Lunch at Lawry's - Leaves City Hall 10:30am/Returns 5:30pm Sunday, March 13 — Daylight Savings begins — Change your clocks Saturday night! Tuesday, March 15 — City Council Meeting — 6:30pm, the Government Center Auditorium, 21865 Copley Drive, Diamond Bar Wednesday, March 16 — Senior Excursion — Little Italy in San Diego Leaves Diamond Bar Center 8:30am/Returns 6:30pm Sunday, March 20 — Spring Begins Thursday, March 24 — Senior Excursion — Fantasy Springs Casino, Leaves Diamond Bar Center at 8:30am/Returns 6:30pm Thursday, March 24 - Parks & Recreation Commission Meeting — 7pm Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar Wednesday, March 30 — Senior Mardi Gras Dinner Dance, 6pm-9pm — Diamond Bar Center, Grand View Ballroom Thursday, March 31— State of City — 5-7pm, Diamond Bar Center 1600 Grand Avenue 1. CONSENT CALENDAR 1.1 Approval of Minutes for January 27, 2011 Regular Meeting February 24, 2011 PAGE 3 PARKS & RECREATION COMMISSION 2. INFORMATION ITEMS 2.1 Library Update — David Doyle, Assistant City Manager 2.2 Recreation Program Update — Christy Murphey, Recreation Supervisor 1. Power Point Presentation on Concert Share — Andee Tarazon, Community Services Coordinator 2.3 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent 1. Park Walk-Throughs 2. Power Point. Presentation on Dog Parks — Bob Rose, Community Services Director 2.4 Steep Canyon Connector Trail Re -Route 2.5 Parks Master Plan — Update 2.6 City of Claremont Grant to Acquire Park Property 2.7 CIP Projects — Bob Rose, Community Services Director 1. Washington Street Mini -Park 2. Sycamore Canyon Park Trail — Phase IV 3. Silver Tip Mini -Park 3. OLD BUSINESS — None 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER HEARING BOARD ROOM DIAMOND BAR, CA 91765 JANUARY 27. 2011 CALL TO ORDER: Chairman Grundy called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Benny Liang, Dave Roberto, Vice Chairman Ted Owens and Chairman Dave Grundy. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Supervisor; Lorry Meyer, Recreation Specialist, and Marcy Hilario, Senior Administrative Assistant. MATTERS FROM THE AUDIENCE: Irene Kim, 24231 Softwind Drive, shared that she and her husband enjoy the wonderfully maintained trails system and she wondered why the connector between the ridge trail and canyon trail was closed. It is her favorite trail that offers wilderness and now she has to walk down through streets and homes to get back to the trail. CSD/Rose explained that the sign was posted because a person fell on the steepest portion of the trail between Steep Canyon and the portion that goes over to the canyon route. When staff contacted the Joint Powers Insurance Authority, the options were to ignore the fact that someone fell because when someone uses the trail it is considered they are using a natural trail at their own risk or post that the section is closed. The City Manager directed staff to close that portion of the trail about November 2010. CSD/Rose agreed it would be a good idea to post information about an alternative route because there is a neighborhood connection to Dare Court. In the meantime, staff has applied for two different grants for funding to mitigate the situation. Even if the City is successful in getting the grant, it will be a matter of time before staff is able to get plans and specs and proceed with construction. Mrs. Kim explained how she felt it was unreasonable to penalize all trail users which takes people out of their way and out of nature for an additional 10-12 minutes for one incident because everyone assumes responsibility and she and many others use the trail on a daily basis. JANUARY 27, 2011 PAGE 2 P&R COMMISSION C/Herndon suggested staff install signage indicating that trail users can "proceed at their own risk" on any questionable areas. CALENDAR OF EVENTS: As presented in the agenda and read by CSD/Rose. CONSENT CALENDAR 1.1 Approval of Minutes for the Regular Meeting of November 18, 2010 as submitted. Motion by C/Herndon, second by VC/Owens. Without objection, the motion was so ordered with C/Liang abstaining. 2. INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM UPDATE — RS/Murphey presented staff's report. C/Herndon asked if there was any indication that Mt. SAC will be backing away from their support due to budget cuts. RS/Meyer responded that they have backed off only to the degree that they stopped supporting some of the summer classes, but not in total. 2.1.1 PowerPoint Presentation — Seniors Clubs — RS/Meyer RS/Meyer shared program activities about the Diamond Bar Senior Club. In regards to senior softball, Chair/Grundy asked who the teams would play against. RS/Meyer responded that they are participating in an inter- city senior softball league that has been in existence for several years. VC/Owens asked the age -range for the senior softball league and RS/Meyer responded 50-80 years of age. VC/Owens asked what percentage of participants were D.B. residents and RS/Meyer said she did not know because the program is open to the public — D.B. and surrounding areas. She said she would get the numbers for VC/Owens. C/Herndon asked when the teams play and RS/Meyer said the first practice meeting and league meeting would be in March and games begin in May on Thursdays at 10:00 a.m. C/Herndon complimented RS/Meyer on a great job with the senior programs. 2.2 Parks Report — PMS/Jordan In regard to the issue of copper wire theft in the parks, Chair/Grundy asked when the copper wire was replaced, if the area could be made more secure to prevent future thefts. PMS/Jordan responded that staff will fabricate something to limit access to the wire. JANUARY 27, 2011 PAGE 3 P&R COMMISSION C/Herndon said he noticed there was graffiti in many areas. PMS/Jordan responded that the report was slightly skewed because the report incorporates the last two months and the incidents have been relatively small. C/Herndon asked about the park walk-thrus and what the status was of the needed repairs. PMS/Jordan responded that he will follow up and report back at next month's meeting. 2.2.1 Power Point Presentation — California Conservation Corp (CCC) C/Herndon asked how staff makes contact with the Corp and how often they are available. PMS/Jordan said it is good to plan ahead and, as fire season approaches the CCC gets very busy. This is primarily because when there is a large fire, CCC personnel are called out to set up the camps for the fire crews. Staff tries -to schedule them before the fire season. C/Herndon asked how often the City uses the CCC and PMS/Jordan responded, "once a year." VC/Owens asked if there had been any accidents involving the kids. PMS/Jordan responded that he was not aware of any accidents. VC/Owens asked if the supervision of the kids was good and PMS/Jordan responded that it is excellent. These kids are very polite, hard working and great to be around. C/Roberto asked how Sycamore Canyon Park faired during the rainstorm. PMS/Jordan responded that there was flooding in the playground area and more wood chips were washed away. He is apprehensive about ordering wood chips at this time in case of more storms; however, staff has money allocated for the repairs. 3. OLD BUSINESS: None 4. NEW BUSINESS: 4.1 2011 CPRS Conference in Sacramento — March 8 through 11. C/Roberto indicated he might wish to attend. All other Commissioners indicated they were not planning to attend. 5. ANNOUNCEMENTS: C/Liang wished everyone a Happy New Year and said he looked forward to a good year with good projects. C/Roberto wished everyone a Happy New Year and hoped it would be a wonderful year for the City and for Parks and Recreation. JANUARY 27, 2011 PAGE 4 P&R COMMISSION C/Herndon asked why there were no CIP reports this evening. CSD/Rose shared there had been no activity and there may be activity to report at the next meeting. C/Herndon said he read that the City of Claremont had applied for grants to purchase a large piece of property and wondered if this was something D.B. could look into. CSD/Rose said there are grants available; however, large pieces of property usually cost millions of dollars. He will look into the matter and report back to the Commission. C/Herndon thanked staff for a great job. VC/Owens said he supported trails signage. CSD/Rose said there are signs at each trail entry advising people to use the trails at their own risk and JPIA said that the signs were sufficient. If the City were to install signs at the spot discussed this evening, JPIA stated that D.B. would have to install signs at every other similar spot as well. VC/Owens asked why the Washington Street Mini Park grant was denied. CSD/Rose responded that the biggest issue was that one of the criteria for the grant was that the park needed to be in a low and moderate income area of the community. D.B. has no low and moderate income areas; therefore, it was a section of the grant that D.B. scored lower on within the application. VC/Owens apologized for not making it to the Snowfest. Chair/Grundy said there was a great turnout for the Snowfest. It was a warm day and lots of residents attended. He asked whether the snow melted faster due to the high temperature. CSD/Rose responded that he did not believe that it melted any faster. The snow survived the day until 4:00 p.m., with all runs still going. Chair/Grundy asked the status of the Parks Master Plan. CSD/Rose said he met with CM/DeStefano on Monday to discuss the Parks Master Plan and his biggest concern remains not having a funding mechanism to implement many of the recommendations in the plan. He believes the City Manager plans to wait to see if the CFD/NFL makes a decision regarding the proposed NFL Stadium project by May, and if that project moves forward, it could provide a funding mechanism for the Parks Master Plan. Chair/Grundy asked if CSD/Rose had any ideas about how to move this forward. Chair/Grundy asked if the Commissioners could dialogue with Council about advancing the plan. CSD/Rose said that each Commissioner is an advisor to his or her Councilmember and may speak with them about any issues of concern. Chair/Grundy asked each Commissioner to speak with his or her Councilmember to see what their thoughts are regarding how the plan might be moved forward and when. C/Herndon asked if there was an update on the new City Hall. CSD/Rose responded that the plans are being developed for the tenant improvements. The conceptual design was completed and construction documents should be completed in April or May. At that time the project will go out to bid. Staff is scheduled to move into the building by the end of December. Chair/Grundy asked that the next agenda include park walk-thrus. He said he appreciates everything staff is doing and all of the programs available to the public. CSD/Rose said he would address tonight's public comment at the next Commission meeting, scheduled for February 24. JANUARY 27, 2011 PAGE 5 P&R COMMISSION VC/Owens asked for a park walk-thru punch list update for the February meeting. ADJOURNMENT: C/Herndon moved, C/Roberto seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Grundy adjourned the meeting at 8:07 p.m. The foregoing minutes are hereby approved this day of 2011. Respectfully Submitted, BOB ROSE, SECRETARY Attest: DAVE GRUNDY, CHAIRMAN {-OLVIi►Nn B111 Recreation Program Update TO: Honorable Chairman & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: February 17, 2011 MEETING DATE: February 24, 2011 Community Recreation Guide The Winter 2011 Community Recreation Guide has been mailed to the residents of Diamond Bar, along with a mailing list of approximately 250 non-residents. It is available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and Diamond Bar Public Library. The Spring 2011 Community Recreation Guide has been compiled and will be mailed and available the first week of March. Contract Classes Winter 2011 Winter 2011 classes began on January 8 and runs for 10 weeks, ending on So far this Winter we have 620 participants registered in 163 classes. In Winter 2010 we offered 157 classes and had 817 participants. Trifytt Sports teaches Saturday morning multi sport classes at Maple Hill Park. In these classes participants are able to learn about baseball, basketball and soccer in a fun and non-competitive environment. The coaches focus on teaching the rules of the sport, game techniques, games, drills and useful tips when playing. They also emphasize communication, respect, good sportsmanship and team building when working with the youth. There are three classes, one class for parent and child for youth 2 to 3 years of age, and two classes for those 3 to 5 and 5 to 7 years old. Total enrollment in these three classes is 19 participants. March 18. Youth Programs Tiny Tots -- Heritage Park Tiny Tots currently has 18 in the Tuesday/Thursday class and 20 in the Monday/Wednesday/Friday class. Pantera Park currently has 16 in the Tuesday/Thursday class and 8 in the Monday/Wednesday/Friday class. Tiny Tots Spring session begins on March 28 and will go through June 11, 2011. Registration for the Spring session of Tiny Tots for students currently enrolled will begin on Monday, February 28. Diamond Bar residents new to the program may register beginning Monday, March 7 and anyone may register the next day, Tuesday, March 8, 2011. Staff is exploring ways to bring the conflict resolution program PeaceBuilders to Tiny Tots as part of summer training. DB 4Youth "In Action" -- DB 4Youth "in Action" is busy planning events for 2011. They have chosen the "Starry Night in Paris" as the theme for the May 13, 6th, 7th and 8th grade dance. Email voting for the theme for Teen Night Out in mid - July has Neon Dreams as the favorite so far. The youth will meet at Quail Summit Elementary School on Thursday and Friday, February 24 and 25 to help clean up the campus and do some light gardening. They are planning a food drive in March. This year the food drive will be in conjunction with Dovetail Ministries. Dovetail Ministries does a food drive for the seniors in Diamond Bar once a month at Heritage Park. The next regular meeting is Wednesday, February 23. There will be two meetings in March one to plan the Food Drive and one as the regular monthly meeting on Wednesday, March 30. Summer Day Camp -- Staff met on Friday, February 11 to prepare activities, pick training dates and assign weekly activities. PeaceBuilder staff will be scheduled to do refresher training with past staff and introduce the conflict resolution concepts to new staff. Seven Staff members attended the Winter Recreation Leader training in La Palma on Saturday, February 5. Youth and Adult Sports Adult Basketball -- The winter 2011 season began with league games on January 16. Teams have completed four weeks of games so far. Games are played at Diamond Bar High School (1-8pm), South Pointe Middle School (6-9pm) and temporarily at Walnut High School (3-9pm). There are 37 teams in the league this season. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers and championship awards. Teams also pay $20 per week for the officials. The current season is scheduled to end in April. Adult Volleyball -- The winter session began on January 10, 2011. There are currently 12 participants enrolled in the program. For only $40, participants receive 10 weeks of play on two courts at South Pointe Middle School from 7-9pm. The session will conclude on March 28, 2011. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 16 participants), Thursday (average of 17 participants), and Sunday (average of 13 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Youth Indoor Soccer -- Registration for the spring 2011 season began on February 15 for Diamond Bar residents and will start February 22 for non-residents. There will be a workshop for new and returning parents on April 5 at the Diamond Bar Center. The season will begin with a skills day on March 26. All games will be played at Mt. Calvary Lutheran School. The $84 registration fee includes a jersey, trophy and eight games. Youth Basketball -- There are 349 participants registered for the youth basketball program. The 44 teams in the program played their first games on January 8 and have finished six weeks of games so far. Children ages 4-8 play at South Pointe Middle School (7:30am-2:30pm) and children ages 9-11 play at Mt. Calvary Lutheran School (7:30am-3:30pm). The $84 registration fee includes a jersey, trophy and ten games. Skate Park -- The skate park averages 8 users per hour on weekdays and 15 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. Adult Excursions Saturday, March 12, 2011- Lunch at Lawry's and the Getty Center- SOLD OUT The day starts with a bus ride to the famous Lawry's Prime Rib in Beverly Hills. Upon arrival you will enjoy the famous food; lunch starts with a salad, a lunch choice of Prime Rib, chicken with shiitake mushroom sauce or grilled salmon with whole grain mustard sauce, along with mashed potatoes and gravy, vegetables and a traditional English Trifle for dessert. After lunch we venture to The Getty Center in Los Angeles. The afternoon is yours to spend perusing the various galleries, looking at the breath taking views and soaking up the culture.Excursion includes roundtrip transportation, lunch, admission to the Getty Center and a snack for $52. The trip is sold out and a waitlist is being compiled to see if a bigger bus can be ordered. Senior Programs Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center. The classes vary from computer to exercise and fine arts. All classes are full. They began January 10 and will conclude June 19, 2011. Senior Seminars 2/2 Facts About Annuities 2/7 Dementia 2/11 Reverse Mortgage Specialist 2/28 Maintain a Healthy Brain Senior Activities and Services • Bridge every Wednesday -- 8-12 per session • Mahjong every Wednesday -- 30 per session average • Bingo every Tuesday and Friday -- 190 per session average • Complimentary Legal Services every 1st Wednesday of the month booked 2 months in advance. -- 7 appointments in January • Free Tax Prep from AARP from February -April -- 39 appointments scheduled in February Senior Excursions February 17, 2011 — Santa Anita — Another sold out trip to a popular venue in Arcadia. The cost is $25 for a program, a handicapper on site and a wonderful lunch in the Terrace. February 24, 2011 — Old Town Music Hall and Ruby's Diner — This is a first for this trip to Redondo. Thirty five people have already signed up. It is sure to be a fun day with music from an antique Wurlitzer, singing, performing and a James Cagney and Rita Hayworth movie. Senior Groups and Clubs Four senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center. One such club is the Diamond Bar Senior Citizens club which I reported on last month. The question arose as to the percentage of Diamond Bar residents within that club. The percentage is 58%. Within the 42% of non-residents, the majority come from Walnut, Rowland Heights and Chino Hills. There are however, members coming all the way from Anaheim, Fullerton, Corona and Rancho Santa Margarita. The Diamond Age Senior Club with 212 members currently meets every Wednesday, Thursday and Friday at the Heritage Park Community Center. This is a Chinese club that speaks Mandarin in their activities. The activities the club is involved in at Heritage include ballroom dancing, karaoke, choir practice and English classes. Senior Special Events February 10, 2011 - Senior Valentines Dinner Dance There were 168 seniors at the Diamond Bar Center for this popular event. Keith Johnson provided music for dancing and BC Continental catered the meal. The cost was $15 per person. Special Events Haunted House & Fall Fun Festival -- Please see full financial summary and evaluation attached. Winter Snow Fest -- Please see full financial summary and evaluation attached Concert Share -- Please see full financial summary and evaluation attached. 22"d City Birthday Party -- The City will celebrate 22 years of incorporation on Saturday, April 16, 2011 from 11 am-5pm (carnival rides and teen action zone games until 6pm) at Pantera Park The first committee meeting was held on Thursday, February 10 at City Hall. Representatives from the regional chamber, LA County Fire department and city staff were present. The meeting's main topics were to discuss organization, participation and event logistics. The next Birthday Party committee meeting will be on Thursday, March 17, 2011. Applications for the community organizations to participate in the event were mailed out on Friday, January 21 with a deadline of Friday, March 4, 2011. Non-profit community organizations can participate by operating a food booth, carnival ride, kidzone game, teen action zone game or have an information booth. Additional applications will be available at City Hall, the Diamond Bar Center and on the City's web site. Nominations for Diamond Bar Outstanding Volunteer's were also mailed to community organizations and have a deadline of Friday, March 18, 2011. The categories are Youth (Age 17 and under) and Adult (Age 18 and over). Arbor Day -- Save the Date! Friday, April 22 Pantera Elementary School 9:30am Easter Egg Hunt -- Save the Date! Saturday, April 23 Pantera Park 8:30am pancake breakfast. Hunting begins promptly at 10am. Facility Rentals Diamond Bar Center -- The Diamond Bar Center was the location for a total of 47 private, business and non-profit rentals during the month of January 2011. There were 23 church rentals, 4 yoga sessions and 1 Toastmasters meeting. There were also 7 weddings, 3 business meetings, and 2 birthday parties. There were also, an anniversary party, an engagement party and a cultural event. A total of $54,647 in rental fees was collected during the month of January 2011 for Diamond Bar Center rentals. $66,082 was collected in January 2010. Heritage -- There have been 12 rentals of Heritage Park Community Center for the month of February 2011. Rentals include a church, an ongoing meditation class, 3 birthday parties, and a baby shower. Total revenue for these rentals is $2,120. The revenue for February 2010 was $1,505. Heritage Community Center is located inside Heritage Park. Most days the Center serves as a meeting ground for local senior groups and as a class room for the Tiny Tots program. However, the room is fully capable of evolving into a party venue. The cozy setting is ideal for birthday parties and baby showers. Occasionally the Center is rented out for an intimate wedding reception. Pantera -- There have been 2 rentals of the Pantera Park Activity Room for the month of February 2011. Both events were birthday parties. Total revenue for these rentals is $350. The revenue for February 2010 was $190. Picnic Reservations -- As of February 11, 2011, there have been 9 picnic reservations made for the month of February. There have been 2 for Ronald Reagan Park, 6 for Sycamore Canyon Park, and 1 at Pantera Park. The revenue of these picnic rentals is $300. The revenue for February 2010 was $75. Program Evaluations and Financial Summaries Program Title: Haunted House & Fall Fun Festival Date: January 24, 2011 Evaluation Prepared by: Andee Tarazon, C.S. Coordinator Halloween Haunted House The Haunted House operated on October 30 and 31 from 6pm to 9pm each night. The maze consisted of several different room themes and hallways. The rooms featured were: corn stalker, clowns, puppet, spider, leather face, graveyard, and Hannibal. All were dark and with creatures lurking about and staff equipped with flashlights and whistles in case of emergency. On October 30 only, a special coupon was available for a 'buy one get one free' entrance into the Haunted House. The coupon was available for print off the City's web site, and available for pick up at City Hall, the Diamond Bar Center, and all PUSD & WVSD schools in Diamond Bar. 340 people were frightened in the hall of horrors on October 30 while 257 peopled were horrified on October 31. Also, over 30 volunteers from Diamond Bar and Diamond Ranch High Schools participated each night the event was run and over 90 on set-up days. Fall Fun Festival This was a safe and fun alternative to trick or treating. The event included game booths, prizes and of course candy! The festival was held on October 31, at Heritage Park. Admission was $5 with the event starting at 4:30pm and running until 8:30pm. There were 14 different games and 3 crafts for children 8 and under to participate in. Some of this year's popular games were graveyard dig, skee ball, trick or treat toss and pumpkin bowl toss. Lastly, each game was operated by Leo Clubs from Chaparral Middle School and Diamond Bar High School. The event had 240 participants. Revenue Sharing For operating the games at the Fall Fun Festival on October 31, each club receives a portion of the proceeds. Total wristband revenue was $1,200 minus $688 spent on games and prizes. $512 was left to divide between the two clubs with each one receiving $256. Staff Recommendations 1. Start set up on Monday, October 24, 2011 2. Continue to offer a discount coupon for October 30. 3. Purchase additional flame retardant black fabric for haunted house walls. 4. Continue to start with $600 petty cash. 5. Purchase additional event signage. 6. Purchase wristbands for Fall Fun Festival CITY OF DIAMOND BAR HAUNTED HOUSE/FALL FUN FESTIVAL FINANCIAL SUMMARY 2010 Projected General Fund Expenditures $ 18,044.00 Projected Revenue $ 3,500.00 Difference $ (14,544.00 Actual General Fund Expenditures $ 16,149.91 Actual Revenue $ 3,545.00 Difference $ (12,604.91) REVENUE (34720) $ 3,545.00 Projected Amount $3,500 Haunted House October 30th - 340 participants $ 1,060.00 Haunted House October 31st - 257 participants at $5ea. $ 1,285.00 Fall Fun Festival October 31st - 240 participants at $5ea. $ 1,200.00 PERSONNEL SERVICES $ 9,721.00 Projected Amount $11,494.00 Part Time (001.5350.40030) $ 7,533.00 Workers $ 1,095.00 Leaders $ 3,860.00 Leader ll $ 2,578.00 Fill Time (001-5350-40020) $ 1,300.00 OT Coordinator/Specialist $ 1,300.00 Personnel Services (40000) $ 888.00 Worker's Compensation (40083) @ 3.8% $ 321.00 Medicare (40085) @ 1.45% $ 123.00 Social Security (40085) @ 6.2% $ 444.00 OPERATING SUPPLIES (001.5350.41200) $ 4,017.00 Projected Amount $4,050 Haunted House props/decorations $ 1,326.00 Haunted House Construction supplies Fall Fun Supplies Fall Fun Prizes Haybales Balloon Artist $ 648.00 $ 565.00 $ 688.00 $ 350.00 $ 440.00 CONTRACT SERVICES (001.5350.45300) $ 1,967.42 Projected Amount $2,000 Organization split (Fall Fun Festival) DBHS/ Chaparral Leo's $ 512.00 Banners/Signage $ 1,000.92 Special Event Insurance $ 454.50 PRINTING (001.5350.42110) $ 444.49 Projected Amount $500 Flyers/Posters $444.49 Program Title: Snow Fest Date: February 15, 2011 Evaluation: Prepared by: Andee Tarazon, C.S. Coordinator Pantera Park was a flurry of cheer as an estimated 3,000 people attended the Winter Snow Fest on Saturday, January 15, 2011. Children of all ages sledded down 4 snow hills and frolicked in a snow play area. 90 tons of snow were used to make the snow hills and play area. The event also featured children's craft and games booths, local entertainment on stage, food booths and of course, lots of fun! New changes were made to the snow hills this year. The event offered 3 large runs and 1 mini run that started half way up the hill. The mini run provided an opportunity for younger children and first time riders a chance to experience sledding without the fear of the big hill. In addition, 3 new games and professional game signage were added. For only $5 children could purchase a wristband for unlimited sledding and for $1 they could play 4 games or crafts. Sleds were provided for the runs, but children were encouraged to wear gloves and closed toed shoes. Non-profit community service organizations participated by operating food, game and craft booths. There were 18 game booths, 4 craft and 12 food booths. A total of 312 youth volunteers assisted in the operation of the Winter Snow Fest! The volunteers assisted in the operation of the snow sledding hills, snow play area, food booth seating area, kid's craft area, stage, as well as the game area. The youth volunteers were from: Diamond Bar High School's California Scholarship Federation Club, Diamond Bar High School's Key Club, Diamond Bar High School Leo's Club, and Diamond Bar High School's Honor society and Diamond Ranch Honor Society. The volunteers were a big part of the success of this event. Staff Recommendations 1. Continue to have 16 tables, 128 chairs and 8 canopies for food eating area. 2. Continue to have 200 chairs and a 40X40 canopy for the stage area. 3. Purchase 12 sheets plywood 4. Budget additional $400 for Valley Crest and MCE 5. Budget additional $2,000 for organization revenue sharing. Revenue Sharing Agreements with Diamond Bar based non-profit organizations. For operating a game or craft booths, non-profit organizations received a portion of the funds from the wristband sales. Wristband sales generated $7,225 in proceeds minus $1000 spent on prizes. $6,225 was divided among the 22 groups. Each one received $282.95 for volunteering. CITY OF DIAMOND BAR WINTER SNOW FEST FINANCIAL SUMMARY As of 2.14.2011 -Event 1.15.2011 Projected General Fund Expenditures $ 38,438.00 Projected Revenue $ 6,550.00 Difference $ (31,888.00) Actual General Fund Expenditures $ 36,226.74 Actual Revenue $ 8,925.00 Difference $ (27,301.74) Projected Amount: $6,550 Food Booths 12 @ $50 Game Booths 18 @ $50 Craft Booths 4 @ $50 Wristband Sales $ 600.00 $ 900.00 $ 200.00 $ 7,225.00 $ 8,925.00 PERSONNEL SERVICES $ 4,526.00 Projected Amount: $5,378 Part Time (001.5350.40030) $ 3,312.00 Workers $ 402.00 Leaders $ 2,020.00 Leader II $ 890.00 Full Time (001.5350.40020) $ 825.00 OT Coordinator $ 825.00 Personnel Services (40000) $ 389.00 Worker's Compensation (40083) @ 3.0% $ 124.00 Medicare(40085) @ 1.45% $ 60.00 Social Security (40085) @ 6.2% $ 205.00 SUPPLIES (001.5350.41200) $ 5,671.59 Projected Amount: $6,850 Table Covers and Skirting $ 800.00 Game Materials $ 1,190.00 Event Decorations $ 514.38 Wristbands $ 427.70 Hay Bales $ 1,271.51 Game Prizes $ 786.00 Ticket Booths $ 250.00 Craft Booths $ 387.00 Food Booths $ 45,00 CONTRACT SERVICES (001.5350.45300) $ 22,245,84 Projected Amount: $21,900 Food Booth Reimbursment $ 419.29 Boy Scout Troop #730 $ 9.50 Post 19 Fire Explores $ 77.25 Walnut Valley Rotary $ 33.00 Xtreme Cheer $ 133.50 Albertsons $ 166.04 Organization Game Booth Split $ 6,224.90 Diamond Bar Community Preschool $ 282.95 DB Womans Club $ 282.95 American Cancer Society $ 282.95 Boy Scouts Troop 777 $ 565.90 Diamond Bar Breakfast Lions $ 282.95 DBHS Leo Club $ 282.95 AAUW $ 282.95 Walnut Valley Rotary $ 565.90 Cub Scout Pact 737 $ 565.90 Knights of Columbus $ 565.90 Boy Scout Troop 730 $ 565.90 Chaparral Leo Club $ 282.95 YMCA Indian Princesses $ 282.95 Diamond Bar Gilrs Softball $ 282.95 ICF $ 282.95 DS 4 Youth "In Action" $ 565.90 Contract Services $ $15,601.65 Newhall Ice Company --90 tons of snow $ 11,853.00 Sound Company $ 690.00 Event Security $ 222.60 Special Event Insurance $ 498.58 Banners/Signage $ 1,000.13 Valley Crest $ 765.00 MCE $ 572.34 EQUIPMENT RENTAL (001.5350.42130) $ 2,984.56 Projected Amount: $3,500 Power $ 250.00 Sink/Restrooms $ 685.72 Equipment--Tables/Chairs $ 2,048.84 PRINTING (001.5350.42110) $ 598.75 Projected Amount: $450 Postcards $ 598.75 FACILITY (001.5350.42140) $ 200.00 Projected Amount: $160 Pantera Elementary School Parking Lot $ 200.00 PROP A (112.5350.45310) $ 957.44 Projected Amount: $1,000 Shuttles $ 957.44 Program Title: Concerts Share Date: January 24, 2011 Evaluation Prepared by: Andee Tarazon, C.S. Coordinator Concerts Share The Diamond Bar Center was jammed packed and rocking to the beat of 152 bands present at this year's event. Bands from all over Southern California attend concert share to promote their band and meet representatives from surrounding city agencies. All bands were pre registered and assigned tables. Each band paid a table fee of $100 which included one 6ft table, two chairs, electricity and a table cloth. In addition 133 surrounding city representatives walked through the Diamond Bar Center doors and were directed to the Sycamore Room, Pine Room, Grand View Ballroom and Motor Court to enjoy the band displays. City representatives also participated in a lunch discussion. The main topics were: favorite band, worst band, pricing and location of concert share 2012. The City of Diamond Bar was once again voted to host this event in 2012! Staff Recommendations: • Budget additional $200 for participant bags • Budget additional $250 for vendor snacks • Continue to set up day before the event • Send reminder to participant cities to bring their promotional material to share CITY OF DIAMOND BAR CONCERTSHARE Financial Summary FY 1.20.2011 Projected General Fund Expenditures $ 7,698.00 Projected Revenue $ 16,600.00 Difference $ 8,902.00 Actual General Fund Expenditures $ 7,741.77 Actual Revenue $ 16,695.00 Difference $ 8,953.23 REVENUE $ 16,695.00 Project Amount $16,600 152 Vendors @ $100 each. 83 Participants @ $15 each 50 Participants @ $5 each. 15,200.00 1,245.00 250.00 PERSONNEL SERVICES $ 938.00 Projected Amount: $1,098 Part Time (001.5350.40030) $ 847.00 Workers $ 70.00 Leaders $ 590.00 Leader II $ 187.00 Personnel Services (40000) $ 91.00 Worker's Compensation (40083) @ 3.0% $ 26.00 Medicare (40085) @ 1.45% $ 12.00 Social Security (40085) @ 6.2% $ 53.00 SUPPLIES (001.5350.41200) $ 1,461.38 Projected Amount: $1,000 Bags $ 873.25 Vendor Snacks $ 588.13 PRINTING (001.5350.42110) $ 246.94 Projected Amount: $400 Direction Signs $ 246.94 CONTARCT SERVICES (001.5350.45300) $ 2,081.15 Projected Amount: $2,400 Participant Lunch $ 2,081.15 RENTAL/LEASE OF EQUIPMENT (001.5350.42130) $ 3,014.30 Projected Amount $2,800 Tables, Linens $ 2,876.96 Generator $ 137.34 FEBRUARY PARKS REPORT TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: FEBRUARY PARKS REPORT DATE: 2/16/11 MEETING DATE: 2/24/11 During the previous months, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center • Replaced flags (U.S., Calif. and Diamond Bar) at the memorial circle and trimmed back vegetation. Typical flag life is 3 months. • Cleaned water feature creek bed and pressure flushed the drain to restore flow. • Trimmed vegetation from around column sconce lights adjacent to the "grass oval" and replaced one (1) sconce light ballast. • Re -tamped six (6) parking lot and driveway lights. • Replaced copy room lighting ballast. • Cleaned and de -scaled urinals. Repaired soap dispenser. • Serviced batteries in Gem car and scissor lift. Lubed scissor lift. • Reinstalled several sections of bird repellent spikes damaged during high winds. • Replaced damaged section of sink drain pipe and replaced missing strainer. • Set up and tear down for "Concert Share" event. Heritage Park • Replaced hot water spigot, two (2) electric switches and one (1) electric solenoid on Bunn coffee maker. • Reset A/C power on the roof of the community center. Power was shut off by vandals. • Re -piped drain lines below 3 compartment kitchen sink and ran sewer machine to clear the line. Maple Hill Park • Unplugged main sewer line with the sewer machine. Pantera Park • Repaired door lock assembly on the Tiny Tot classroom door. • Unplugged men's room urinal. • Unplugged drain in Tiny Tot classroom. • Re-lamped eight (8) perimeter walkway lights. • Replaced toilet seat in women's restroom. • Build four (4) replacement bench tops and provide to CCC for installation on trail. Peterson Park • Turf renovation has been completed and the fields are now open. Ronald Reagan Park • Pumped excess water from playground. • Unplugged men's room urinal. Summitridne Trails • Maintenance staff worked with the CCC to install various directional signs along the trails. Pantera Park Walkthrough June 21, 2010 Visited by: Chairman Dave Grundy, Anthony Jordan, and Martin Avila GheGk ViRyl feRcepest tGP Gaps. ReplaGe aR Fe glue as ReGessary.�- 2. Repaint/replace trash cans as needed. DB 3. Remove rusted light post bezels and replace with dry -packed concrete. DB 4. QPRRa,;hesfr9n;baFbeqYPs VC; 5. Replace missing wire covers from several light pole bases. DB 6. ReplaGe rusted Gut barbeque head at WE P'GRIG area. .- needed.9. Rerneve debris from PiGRiG shelter reefs. VC; 9. GhBGk irrigatiGR heads by PiGRiG shelters and middle walkway. VC bed te the turf area Rerth of the playgF96IRd. VC play StFUGtw�e_ Fill cracks as D: 13. Clean/paint rusting bench located in the picnic area north of the park building, D- 14, Replace post cap on play structure by the ship, DB ■- 16. Remove spit wads from the FeStFGGM ceilings. VC 17. Re -tie fence fabric at lower rail adjacent to field one backstop. DB 18. PFeSSUFe wash sidewalk adjaGent to se#ball fields and snack bar. N./G 19. Paint softball backstops and replace boards as needed. DB 20.Adjust watering time 9R Gelar GoRtreller by Gel! site equilpmeRt VC 21. Repair concrete bench by picnic area by using concrete saw to remove damaged/jagged portion of the seat. DB ■- Sycamore Canyon Park Walkthrough August 24, 2010 Visited by: Commissioner Dave Roberto, Anthony Jordan and Dave Seiler _spetsparkr 2. Grade and laser level softball infield. Add 25 tons of infield mix. DB 3. Overseed and top baFe areas iR turf west ef the park office. VC 4. Paint green handrails in playground areas and along stairs and ramps. DB 5. Add woodchips to the 2-5 year old and 5-12 year old tot lots. DB 6. Remove labels from Pieyiglas 18RS on 5 12 year old play strurt, rp ■- deGOMPGsed granite. ■- Maple Hill Park Walkthrough August 27, 2010 Visited by: Commissioner Benny Liang and Anthony Jordan . _ !�,A.�tiQn A the We P.f the slGpe south of the playground. .- .- • eplace stainless steel mirrorD: 8. Grind displacement in sidewalk at entrance to tennis courts, DB Peterson/Maple Hill Park Walkthrough August 31, 2010 Visited by: Vice -Chairman Ted Owens and Anthony Jordan Peterson Park 1. Repair poured in place rubber surface in the playground. DB (accepting bids) 2. Dry pack concrete spalls in the skate park at the grinding rails. DB 4 Innrr.nnn water Rd nheGk irrigation to eliminate hot specs 'n turf. V(� Maple Hill Park 1. ReFnGye cobwebs fr„m restreem lights sir 2. Repair leaking flush buttons in restrooms. DB Ronald Reagan, Starshine, Lorbeer Park Walkthrough September 24, 2010 Visited by: Commissioner Lew Herndon and Anthony Jordan Ronald Reagan .- ■- 4. Replaced rusted D: 5. Weed slope along Pathfinder Road and check irrigation. (VC) 9. Remove falleR limb at tep Gf RM slope. (VG) .- 10. Remove a' - .- Starshine Lorbeer Middle School Q) -{—J 0 I NN � ryoo 0 U v +-J O OC N rC Co N V) Interoff ice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director Date: February 17, 2011 Re: Parks Master Plan Up -Date The following memo was sent to the City Council by the City Manager on 1/31/11 up- dating the Council on the Parks Master Plan process. Staff will be presenting an agenda item to the City Council on March 1, 2011 assigning the contract to TKE Engineering. The two individuals who did the majority work on the Master Plan, Jeff Scott and Ron Hagan, are now associated with TKE Engineering. This assignment of the contract will get the Parks Master Plan project moving forward again. Mayor and Council Members At the January 27th meeting of the Parks and Recreation Commission, members raised concerns regarding the stalled progress of the Parks Master Plan. As you may recall, the Draft Plan is substantially complete and has been awaiting a financing plan / component to accommodate the new strategic plan. I had asked Bob Rose to not bring the project forward to the Commissions and the City Council for review without a means to finance and successfully implement the Plan. It is appropriate and timely to adopt a new master plan with contemporary information, fresh ideas and strategic thinking to support and guide new investment in our parks and recreation programs, services and facilities. The well crafted Draft Plan has been on hold pending the completion of a financing plan for use with the implementation of the policy document. For more than a year staff has been working with a Sub -committee of the City Council to develop a local revenue measure for use in developing our parks and recreation plans. In prior years, parks and recreation capital improvements were funded by accumulated developer fees, one-time special revenue, CDBG, State proposition grants and project awards and the General Fund. Most of these resources have dried up in the past few years. The one time resources have been spent and additional Quimby fees from new developments are non-existent. Grant funds and Proposition monies are incorporating more difficult eligibility requirements which Diamond Bar is unable to meet. Still the need to fund new capital projects remains. Annual personnel, maintenance and ongoing operational resources have been supported by the City General Fund (with limited exceptions) since incorporation. In the past five years, those revenues have been greatly challenged as the City has suffered through an overall annual revenue decline of 20 to 25 percent. The Draft Parks Master Plan requires approximately $11.5 million in resources to implement the suggested immediate priorities. A second category of improvements requires an additional resource need of approximately $6.0 million. In addition, the improvements outlined within the Plan will require ongoing annual resources for personnel, maintenance and operations. We are challenged by the need to create revenue sources to fund the Draft Plan. With little new revenue coming from traditional city sources, the city has turned toward the voters for a potential funding measure. Unfortunately, as the national and local economy has declined and stagnated we have learned that voters are unlikely to approve a revenue enhancing measure specifically designed to address the needs of our parks and recreation plans. Despite strong voter support for parks and recreation facilities and programs and our local city government, voters are unwilling, at this time, to support raising taxes to fund more recreation program capital investment and implementation. This conclusion, recently presented by SCI Consulting and staff to the City Council leaves us with limited choices going forward. I have had conversations in the past two weeks with Bob Rose regarding moving the Draft Parks Master Plan forward to conclusion albeit without a financing plan. I believe that adoption of the Plan is the proper choice but I remain very concerned that we may create a level of expectation we cannot meet given current and projected City priorities and anticipated revenue streams. Adoption of the Plan will establish policy for the foreseeable future. The Plan will need a carefully crafted preamble with appropriate caveats stating that resources are limited and that only as sufficient and appropriate resources become available will components of the Plan be funded. Bob is now reconnecting with the consultants used to prepare the Draft Plan in order to finalize the document prior to review by the Parks and Recreation Commission. At this time, we see the schedule for adoption to include review by the Parks and Recreation Commission in April, review by the Planning Commission in May, with review and adoption by the City Council in June. Please let me know if you have any questions or need any additional information regarding the Parks Master Plan. Jim Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director Date: February 17, 2011 Re: City of Claremont Grant to Acquire Park Property At its 1/27/11 meeting, the Commission asked staff to look into a grant the City of Claremont recently received to acquire park property. Attached are two newspaper articles about this acquisition. The Commission wanted to know if these types of grant funds are available to the City of Diamond Bar for park acquisition. Yes, these types of funds are available on a competitive basis. Diamond Bar has submitted grant requests in the past to acquire park property without success. Staff will continue to submit grant requests to acquire park property in the future, as these opportunities arise. Claremont moves closer to acquiring mountains property - DailyBulletin.com Claremont moves closer to acquiring mountains property Wes Woods II, Staff Writer Created: 01/25/2011 04:59:25 PM PST CLAREMONT - The city is a step closer to acquiring the 160 -acre Jose Cuevas property in the foothills adjacent to Claremont Wilderness Park. The San Gabriel Rivers and Mountains Conservancy unanimously agreed on Monday to provide a $2.43 million grant to help Claremont purchase the property in the San Gabriel Mountains adjacent to the Johnson's Pasture area. "We are delighted and pleased that the RMC board unanimously voted to give us the full amount of the grant," said Claremont Mayor Linda Elderkin on Tuesday. The proposed sale, which had to be approved Tuesday night by the City Council, is expected to be sent to the California Wildlife Conservation Board. That board is scheduled on Feb. 24 to take up the item to provide the remaining half of the purchase price. The landowners of the Cuevas property have agreed to sell the property to the Trust for Public Advertisement Bring in any old printer to Best Buy and save an. additional $50 off any new Kodak Printer. Lands for an appraised fair market value of $4.85 million. Page I of I The landowner gave the TPL a purchase option agreement that expires on July 30. "We are hoping to hear in the next couple of weeks how we are doing with this," Elderkin said about a final property acquisition. VISIT WWW.BESTBUYCO WKODAKS WAPFORSAVINGS FOR MORE INFORMATION OFFER EXPIRES 2/19/.2011 LOCATIONS NEAR YOU: VPWW4 BESTBUY.COM/KCDAKSWAPEORSAVNGS 1.888•BEST.BVY Print Powered Byi 1 or rnRYnemics' http://www.dailybulletin.com/ci-17197249 2/8/2011 Claremont seeks grant for park - DailyBulletin.com Claremont seeks grant for park Wes Woods II, Staff Writer Created: 01/23/2011 07:01:49 AM PST CLAREMONT - The City Council is waiting to see if it can acquire the 160 -acre Jose Cuevas property adjacent to Johnson's pasture in the San Gabriel Mountains foothills. The council last week unanimously approved seeking the grant to expand the Claremont Wilderness Park. The city has set its sights on a Rivers and Mountains Conservancy grant to be used to purchase the property. "Protecting, preserving and acquiring additional open space is a major goal in the Claremont city general plan," said Mayor Linda Elderkin on Friday. On Monday, the item will go before the Rivers and Mountain Conservancy to see if a $2,425,000 grant will be approved for the acquisition. If so, the item will come back on the consent calendar before the council Tuesday. With the RMC grant, the Wildlife Conservation Board could give an equal match. That would pay off the $4,850,000 needed to purchase the property. Odvarticament Bring in any old printer Kodak to Best Buy and same an additional $SO off any new Kodak Printer. Page 1 of 2 Resident Ludd Trozpek said at a Jan. 11 City Council meeting that a Brown Act violation was committed. He objected that a letter bearing council members' signatures in support of the grant did not have a full discussion before the public. Elderkin said the city attorney had said there was no Brown Act violation involved, but she agreed with some other council members that their signatures should not be used without their consent. "But as I said, none of us believed it was done out of malice but an abundance of enthusiasm," Elderkin said. Councilman Corey Calaycay said in the future he preferred to sign all letters himself. "I don't want my digital signature used," Calaycay said. "I prefer that when it's a letter coming out from the entire council on a policy matter that it's something that we've had a vote on prior to the letter going out. As opposed to having a letter go out without a public discussion first." Councilman Larry Schroeder agreed with Calaycay. "We found out after the fact," Schroeder said. City Manager Jeff Parker "sent it on the premise that the council has talked about this before and supported open space and he assumed we would want to do that. The mistake was that I suppose VISIT WWW.&ESTSUY.COM/KOOAMVAPFORSAVINGS FOR MORE INFORMATION OFFER EXPIRES 2/19/2011 LOCATIONS NEAR YOU: r1, W W W,BEMUY.COWKOOAKSWAPFORSAVING S 1.888.BE$T.BLJY r r I Print Powered ByClYTE-ErEE-r- htti)://www.dailybulletin.com/ci 17175784 2/8/2011 Claremont seeks grant for park - DailyBulletin.com he wanted to send it under council's signature rather than his own saying the council's supporting it. He should have checked with us first." On Friday, Trozpek said the item had not come through the commission process for a "full vetting" of issues like parking. �kgpRI LAND gUACtTY. :. SAE to 64 IV Plus, get 3 FREE Gifts Page 2 of 2 Print Powered; By"�Frar"rEjt5yn�mics httro://www.dailybulletin.com/ei_17175784 2/8/2011