HomeMy WebLinkAbout01/27/2011 PRC Agenda - Regular MeetingParks & Recreation
Commission
AGENDA
Thursday, January 27, 2011
7:00 p.m.
THE GOVERNMENT CENTER
HEARING BOARD ROOM
21865 Copley Drive
Diamond Bar, California
Chairman Dave Grundy
Vice -Chairman Ted Owens
Commissioner Lew Herndon
Commissioner Benny Liang
Commissioner Dave Roberto
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available forpublic inspection immediately upon
distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21825 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of
1990, the City of Diamond Barrequires that anyperson in need of any type of special equipment,
assistance or accommodation(s) in orderto communicate ata Citypublic meeting must inform the
,Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
,meeting.
Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper
in the Hearing Board Room. and encourages you to do the same.
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
THURSDAY, JANUARY 27, 2011 - 7:00 PM
THE GOVERNMENT CENTER
HEARING BOARD ROOM
21865 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
Li Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, LIANG,
ROBERTO, VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
January 27, 2011 PAGE 2 PARKS & RECREATION COMMISSION
CALENDAR OF EVENTS:
Tuesday, February 1 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Thursday, February 10 — Senior Valentine Dance — Diamond Bar Center —
6 - 9pm
Tuesday, February 15 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Thursday, February 17 — Senior Excursion to Santa Anita Race Track —
Departs the Diamond Bar Center: 11am / Returns: 6pm
Wednesday, February 23 — DB 4Youth and DB 4Youth "In Action" Meeting
6pm — The Government Center, 21865 Copley Drive, Diamond Bar
Thursday, February 24 — Senior Excursion to Old Town Music Hall & Ruby's
Diner, EI Segundo- Departs the Diamond Bar Center —10am/ Returns
5pm
Thursday, February 24 — Parks & Recreation Commission Meeting — 7pm
Government Center Hearing Board Room, 21865 Copley Drive,
Diamond Bar
1. CONSENT CALENDAR
1.1 Approval of Minutes for November 18, 2010 Regular Meeting
2. INFORMATION ITEMS
2.1 Recreation Program Update — Christy Murphey, Recreation Supervisor
1. Power Point Presentation on Senior Clubs — Lorry Meyer, Recreation
Specialist
2.2 Parks Report —Anthony Jordan, Parks and Maintenance Superintendent
1. Power Point Presentation on California Conservation Corp.
3. OLD BUSINESS — None
January 27, 2011 PAGE 3 PARKS & RECREATION COMMISSION
4. NEW BUSINESS
4.1 CPRS Conference in Sacramento — The 2011 CPRS Conference is scheduled
for March 8 — 11. Staff has registered all the Commissioners for this conference to
take advantage of the discounted fees offered for early registration. Please confirm
with staff your availability to attend all or a part of this conference. Staff will make
airline reservations based on each Commissioner's plans. Rooms have been reserved
for each Commissioner at the Hyatt Regency Sacramento, the host hotel for this
conference.
Recommended Action: Please notify staff of your plans for this conference.
ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
THE GOVERNMENT CENTER HEARING BOARD ROOM
DIAMOND BAR, CA 91765
NOVEMBER 18, 2010
CALL TO ORDER:
Chairman Grundy called the Parks and Recreation Commission meeting to order at
7:05 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: C/Herndon led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Lew Herndon, Dave Roberto, Vice
Chairman Ted Owens and Chairman Dave Grundy.
Absent: Commissioner Benny Liang was excused.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Claude Bradley, Parks and Maintenance Supervisor;
Andee Tarazon, Community Services Coordinator,
and Marcy Hilario, Senior Administrative Assistant.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As presented in the agenda.
CONSENT CALENDAR
1.1 Approval of Minutes for the Regular Meeting of October 28, 2010 as
corrected by C/Owens.
Motion by C/Herndon, second by C/Roberto. Without objection, the
motion was so ordered.
2. INFORMATIONAL ITEMS
2.1 RECREATION PROGRAM UPDATE — CSC/Tarazon presented staff's
report.
NOVEMBER 18, 2010 PAGE 2 P&R
2.1.1 PowerPoint Presentation — Fall Fun Festival/Haunted House
Chair/Grundy asked how this year's attendance compared to last year the
Haunted House attendance and CSC/Tarazon responded that it was at its
usual 200 (212) whereas, Halloween night, a school night, attendance
was down. Last year there were about 309 participants and this year
there were 257.
C/Herndon asked about the number of volunteers from each high school.
CSC/Tarazon responded that about 75 percent of the volunteers were
from DBHS and about 25 percent from Diamond Ranch High School.
C/Herndon congratulated CSC/Tarazon on doing a fantastic job on the
Fall Fun Festival. Chair/Grundy concurred.
Chair/Grundy commented that another aspect of the Fall Fun Festival and
Haunted House that is important to the community is that this provides a
safe venue for kids.
2.2 Parks Report — PMS/Jordan
C/Herndon asked if the graffiti at Sycamore Park was a regular
occurrence. PMS/Jordan responded that the reference was minor marker
marks. The graffiti at the park is generally down along the creek bed at
the east end of the park near Diamond Bar Boulevard.
2.2.1 Power Point Presentation — Centralized Irrigation System
C/Roberto asked if the City was using recycled water. PMS/Jordan
responded affirmatively and explained that recycled water is used in the
areas with lower elevations where it is available. The percentage of
recycled water is about 10 percent of the overall usage.
C/Herndon wanted to know about the life expectancy of the system.
PMS/Jordan said he believed it would last at least a decade if properly
maintained. The infrastructure involves on-going maintenance and
change out, but the controllers are computerized and solid state. From
time to time, issues surface; however, the vendor offers very effective on-
site support staff. CSD/Rose explained that the City did not pay the
$500,000 system cost from the General Fund. D.B. received a grant from
Metropolitan Water District of about $166,000; and $67,000 from Walnut
Valley Water District, for a total of about $233,000. Without these grants,
this system would not have been installed. The goal is to save 33 percent
of the City's annual water usage and, with the current conditions
throughout the state, it is very important to conserve water. D.B. has
initiated this system along with reduced turf landscaping; the two priorities
for conserving water.
NOVEMBER 18, 2010 PAGE 3 P&R COMMISSION
2.3 CIP Projects — CSD/Rose.
1. Silver Tip Park — CSD/Rose stated that the consultant is putting final
touches on the construction documents for plan check.
2. Washington Street Mini -Park — After the last plan check review, the
consultant is making changes to the plans. Staff received a new set
but discovered problems with the plans and requested corrections prior
to being sent back for plan check. Plans should be back with staff
tomorrow for further review and then on to plan check.
3. Larkstone Park — Staff is scheduled to meet with the Lewis Homes
Developer in a couple of weeks to discuss geotechnical issues.
4. Sycamore Canyon Creek Repair — Staff received and is in the process
of reviewing the proposals for a recommendation to the City Council.
5. Sycamore Canyon Trail — Phase IV — Rivers and Mountains
Conservancy finished their review and their input for repairing the
riparian habitat and type of planting material has gone to the
consultant for incorporation into the plans.
3. OLD BUSINESS: None
4. NEW BUSINESS:
4.1 Commission Meeting Schedule for December 2010.
The Commission concurred to adjourn the December 2010 meeting to
January 27, 2011. Chair/Grundy asked staff to advise C/Liang.
5. ANNOUNCEMENTS:
C/Roberto thanked staff for their reports. He attended the Haunted House and
was very impressed. On behalf of the Diamond Bar Community Foundation, he
thanked Commissioners who attended the Gala.
C/Herndon said he is always impressed with staff's presentations and reports.
He thought the Gala was very well done and attendance was good. C/Herndon
thanked staff for the tour of the new City Hall, which he found to be very
informative.
VC/Owens attended the Veterans Ceremony and thanked staff for their good
work. He also thanked staff for the PowerPoint presentations.
Chair/Grundy thanked staff and CM/DeStefano for hosting the new City Hall tour
and the great commentary. He complimented staff on a great year and a great
job on everything they have done. The past few years the economy has been
challenging for everyone but budgets will begin to free up and good stuff will be
forthcoming.
NOVEMBER 18, 2010 PAGE 4 P&R COMMISSION
ADJOURNMENT: VC/Owens moved, C/Herndon seconded, to adjourn the
meeting. With no further business before the Parks & Recreation Commission,
Chair/Grundy adjourned the meeting at 7:58 p.m.
The foregoing minutes are hereby approved this day of 2011.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
DAVE GRUNDY. CHAIRMAN
D1CM[OND BAR
Recreation Program Update
TO: Honorable Chairman & Members of the Parks & Recreation
Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: January 19, 2011
MEETING DATE: January 27, 2011
Community Recreation Guide
The Winter 2011 Community Recreation Guide has been mailed to the residents of
Diamond Bar, along with a mailing list of approximately 250 non-residents. It is
available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community
Center, Pantera Park Activity Room and Diamond Bar Public Library.
Contract Classes
Fall 2010 --Fall 2010 officially ended on Friday, December 10, 2010. Fall's most
popular classes were: SAT Prep, tennis, Salsa dance, pilates, Zumba, ballroom dance,
Kindermusik, Karate for all ages, belly dancing, glamour make-up, baby ballet,
Kajukenbo, youth soccer, and adult yoga. There were 928 participants in 180 classes.
Fall 2009 had 1,111 in 206 classes. Fall 2010 brought in $67,789 in revenue; this is
down approximately 15% from Fall 2009 where revenue was $79,467. One of the
reasons for this decline would be attributed to the decline in tennis enrollment. In the
Summer of 2010 Tennis Anyone raised their prices $10 per class and as enrollment
numbers show, this caused a significant decline in tennis enrollment. From Summer
2009 to Summer 2010 there was a 33% decrease, 106 fewer participants. In Fall 2010
there were 93 fewer participants than Fall 2009, a 29% decrease.
Staff has discussed this matter with Bill Bush, owner of Tennis Anyone. Part of the
decline for Summer 2010 is a once in a lifetime expo in China, where many students
were thought to have been for the summer. Mr. Bush is reporting a decrease in
participants at all his sites (Brea, Chino Hills, Claremont, Corona), however, Diamond
Bar has the biggest decline. He also attributes this decrease to a lack of advertising on
his part. Mr. Bush has plans to drastically increase marketing throughout the year and
prices for Winter 2011 have dropped $10 for the Beginning Junior class, the one that
showed the biggest decline in participants.
Past tennis class enrollment:
Spring 2009= 279
Summer 2009= 329
Fall 2009= 328
Winter 2010= 179
Spring 2010= 213
Summer 2010= 223 F prices were raised $10 per class for all classes
Fall 2010= 235
Winter 2011= Registration still in process
Winter 2011 -- Winter 2011 classes began on January 8. This Winter features several
new classes, Polynesian Dance, Twist on Famous Art, We Think You Can Dance,
Contemporary Guitar, Steps to Singing, Brain Gymnastics, Public Speaking Success in
One Day, Get Fit in the AM, Body Toning Hatha Yoga, Country Line Dance for
Beginners, Intermediate Dance, Intro to Glass Fusing and Frisbee Fun with Your Dog.
We are also offering three free financial seminars compliments of the Diamond Bar
based Woodbury Financial. Those three seminars are on retirement, financial success
and how to increase savings and reduce taxes.
One of the new classes this session is Steps to Singing, taught by Darla Tighe. Darla
has a bachelor's degree in education and music education. She taught music at the
high school level for 9 years and is now teaching at Cal Baptist University. Students
respond well to her calm demeanor and patience.
Youth Programs
Tiny Tots -- Tiny Tots Winter session began
on January 3 and will go through March 25,
2011. Heritage Park Tiny Tots has 18 in the
Tuesday/Thursday class and 20 in the
Monday/Wednesday/Friday class. Pantera
Park has 14 in the Tuesday/Thursday class
and 8 in the Monday/Wednesday/Friday
class. The teachers are focusing on winter
activities including winter weather locally and
regionally.
DB 4Youth "In Action" -- The DB 4Youth "In
Action" holiday party took the place of their
December meeting on Thursday, December
16. Seventeen DB 4Youth members met at
Pump it Up in Chino. They had the whole
place to themselves jumping, sliding and
running through the inflatable slides,
bouncers and obstacle courses. Twenty-eight
youth volunteered for shifts at the Winter
Snow Fest on January 15. They helped the
younger children with two crafts in the craft
area. At the end of the day they helped clean
up and take down canopies. The next
meeting is January 26. Items on the agenda include helping out at the DBCF Spring
Concert, the 6th, 7 h and 8th grade dance in May and Teen Night Out in July.
Summer Day Camp — Planning for summer Day Camp has begun. Excursions are
being scheduled and the weekly themes are being set (see below). One change to the
2011 Summer Day Camp is to no longer offer regular camp times 10am to 4pm. All
participants will sign up for the same time 7am to 6pm. This change will allow for more
programming consistency and hopefully generate a little more revenue. (Staff will
accommodate returning participants who really want the regular camp hours.)
Week 1 June 6 —June 10
"Recycling Rebels!"
Major: Castle Park
Minor: Oak Tree Lanes — bowling
Week 2 June 13 — June 17
"Playa in the Sandi"
Major: Corona Del Mar
Minor: Jumping Jacks
Week 3 June 20 — June 24
"Back to the Future!"
Major: Knott's Berry Farm
Minor: Santa Ana Zoo
Week 4 June 27 — July 1
"Where the Worldly Things Are!"
Major: Glen Helen Water Park
Minor: California Science Center
Week 5 July 4 — July 8
(Closed —Monday, July 4th)
"Spirit of America!"
Major: Scandia
Minor: Laser Island
Week 6 July 11 —July 15
"Splatter, Spray and Play!"
Major: EI Capitan
Minor: La Mirada Splash
Week 7 July 18 — July 22
"Wacky World of Sports!"
Major: Angels Baseball Game
Minor: Wild Rivers
Week 8 July 25 — July 29
"Mission: Kidventure!"
Major: Disney's California Adventure
Minor: Adventure Playground
Week 9 August 1 — August 5
"Beach Blast!"
Major: Corona Del Mar
Minor: Skate Express
Week 10 August 8 — August 12
"A Day in the Knight!"
Major: Medieval Times
Minor: Center Ice
Week 11 August 15 — August 19
"Adios Amigos!"
Major: Disneyland
Minor: John's Incredible
(Excursions are subject to change)
Youth and Adult Sports
Adult Basketball -- The winter 2011 season began with league games on January 16.
Games are played at Diamond Bar High School (1-8pm), South Pointe Middle School
(6-9pm), and temporarily at Walnut High School (3-9pm). There are 37 teams in the
league this season. Included in the $360 registration fee are 10 league games plus a
qualification game, scorekeepers, and championship awards. Teams also pay $20 per
week for the officials. The current season is scheduled to end in April.
Adult Volleyball -- The winter session began on January 10, 2011. There are currently
10 participants enrolled in the program, but there are a few more individuals that have
indicated that they will register. For only $40, participants receive 10 weeks of play on
two courts of action from 7-9pm. The winter session will conclude in March.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 15 participants), Thursday (average of 11 participants), and Sunday
(average of 14 participants) evenings. Open play takes place from 7:30-11 pm on
Tuesdays and Thursdays, while Sunday is open from 6:30-10pm.
Youth Basketball -- There are currently 348 participants registered for the youth
basketball program. The 44 teams in the program played their first games on January 8.
Team pictures will be taken on January 22. Children ages 4-8 play at South Pointe
Middle School (8:30am-2:30pm), while children ages 9-11 play at Mt. Calvary Lutheran
School (8:30am-3:30pm). The $84 registration fee includes a jersey, trophy, and ten
games.
Skate Park -- The skate park averages 6 users per hour on weekdays, with 12 users
per hour on the weekend. Field attendants check in on the skate park a few times each
day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends.
Adult Excursions
Saturday, January 1, 2011 — Rose Parade
On a clear and crisp New Year's Day staff escorted 29
participants to the 122nd Annual Rose Parade. The theme
this year was "Building Dreams, Memories and
Friendships." Upon arrival to City Hall participants
received continental breakfast and climbed aboard the
bus. After a traffic free ride to the parade participants took
their Diamond Bar seat cushion and official Rose Parade
program to their grand stand seat. The parade included
floats, equestrian units, bands and other entertainment.
The ride home was accompanied by a snack. There were
33 registered participants. Attached is the financial
summary.
Saturday, March 12, 2011- Lunch at Lawry's and the
Getty Center
The day starts with a bus ride to the famous Lawry's Prime
Rib in Beverly Hills. Upon arrival you will enjoy the
famous food; lunch starts with a salad, a lunch choice of
Prime Rib, chicken with shiitake mushroom sauce or
grilled salmon with whole grain mustard sauce, along with
mashed potatoes and gravy, vegetables and a traditional
English Trifle for dessert. After lunch we venture to The
Getty Center in Los Angeles. The afternoon is yours to
spend perusing the various galleries, looking at the breath
taking views and soaking up the culture. The relaxing bus ride home is accompanied by
a snack. Excursion includes roundtrip transportation, lunch, admission to the Getty
Center and a snack for $52. There are 21 participants registered and 24 spots
available.
Senior Programs
Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to
offer 15 free classes to seniors at the Diamond Bar Center. The classes vary from
computer to exercise and fine arts. All classes are full. They began January 10th and
will conclude Junel9th, 2011.
Senior Seminars
1/10
Put Your Wishes in Writing
1/12
Trust & Will Planning
1/14
Reverse Mortgage
1/19
Medi -Cal & Long Term Care
1/24
Staying Strong
Senior Activities and Services
• Bridge every Wednesday -- 8-12 per session
• Mahjong every Wednesday -- 30 per session average
• Bingo every Tuesday and Friday -- 190 per session average
• Complimentary Legal Services every 1st Wednesday of the month booked 2
months in advance. -- 6 appointments in January
• Free Tax Prep from AARP from February -April — 53 appointments scheduled
Senior Excursions
December 9, 2010 -- Candlelight Pavilion — This was a sold -out trip with 42 seniors
attending the Christmas play and luncheon. The food and play were terrific. We had
great seats and everyone had a wonderful time for $64 each.
December 29, 2010 -- Float Pavilions & Soup Plantation —There were 30 people
attending this 1St time venue. Scaffolding was set up to walk around the floats and view
them as they were being completed for the Rose Parade. Everyone attending found the
trip to be informational and fun for $28 each.
January 19, 2011 -- Valley View Casino —Another sold out trip to this very popular
casino in San Diego County. The fee is $20 and the players get $15 in free play on
their cards.
January 27, 2011 -- Glass Museum and Edward Dean Museum — This is the seniors
first time for this trip to Redlands. It also includes lunch at Famous Dave's Bar-B-Que.
Currently there are 25 people signed up at $29 each
Senior Groups and Clubs
Four senior clubs regularly meet and hold
events at the Diamond Bar Center and
Heritage Park Community Center. One
such club is:
The Evergreen Senior Club with 225
members currently meets every week
day at the Diamond Bar Center. This
is a Chinese club that speaks
Mandarin in their activities. They have
4 large meetings a year with
approximately 300 people in
attendance. During the week they put
on classes for Chinese Opera, Karaoke, Yuan Chi, ESL, Mahjong and Tai Chi.
Senior Special Events
December 15, 2010 Senior Holiday Dinner Dance
There were 225 seniors at the Diamond Bar Center for this popular event. Keith
Johnson provided music for dancing and BC Continental catered the meal consisting of
roast turkey, ham and pot roast with all the trimmings and dessert. InterValley Health
Plan generously took pictures of attendees with Santa and presented the photos in
framed folders.
Special Events
Haunted House & Fall Fun Festival -- Please find the full financial summary and
evaluation in the February Commission report for both events.
Candy Cane Craft Fair -- Please see full financial summary and evaluation attached.
Winter Snow Fest -- Pantera Park was a
flurry of cheer as an estimated 3,000
people attended the Winter Snow Fest on
Saturday, January 15, 2011. Children of all
ages sledded down 4 snow hills and
frolicked in a snow play area. 90 tons of
snow was used to make the snow hills and
play area. The event also featured
children's craft and games booths, local
entertainment on stage, food booths and of
course, lots of fun!
New changes were made to the snow hills this year. The event offered 3 large runs and
1 mini run that started half way up the hill. The mini run provided an opportunity for
younger children and first time riders a chance to experience sledding without the fear
of the big hill. In addition, professional game signage and 3 new games were added.
For only $5 children could purchase a wristband for unlimited sledding and for $1 they
could play 4 games or crafts. Sleds were provided for the runs, but children were
encouraged to wear gloves and closed toed shoes.
Non-profit community service organizations participated by operating food, game and
craft booths. There were 18 game booths, 4
craft and 12 food booths. All games and craft
booth operators will receive a portion of the
proceeds from the wristband and game/craft
card sales.
Please find the full financial summary and
evaluation in the February Commission report.
Concert Share -- The Diamond Bar Center was
jammed packed and rocking to the beat of 152
bands represented at this year's event. Bands
from all over Southern California attend concert share to promote their band and meet
participants from surrounding cities and agencies. All bands were pre registered and
assigned tables. Each band paid a table fee of $100 which included one 6ft table, two
chairs, electricity and a table linen.
In addition 140 surrounding city representatives walked through the Diamond Bar
Center doors and were directed to the Sycamore Room, Pine Room, Motor Court
and Grand View Ballroom to enjoy the band displays. City representatives also
participated in a lunch discussion. The main topics were: favorite bands, worst bands,
band pricing and location of concert share 2012. Staff looks forward to hosting again in
2012!
Please find the full financial summary and evaluation in the February Commission
report.
Facility Rentals
Diamond Bar Center -- The Diamond Bar
Center was the location for a total of 50
private, business and non-profit rentals during
the month of November 2010. There were 24
church rentals, 4 yoga sessions and 2
Toastmasters meetings. There were also 8
weddings, 3 business meetings, and 2 cultural events. Finally, there was a business
luncheon, a baptism, a bridal shower and a quinceanera. The Diamond Bar Foundation
held their annual fundraiser, DB4 Youth hosted a middle school dance and LA County
used the facility for voting. A total of $52,774.45 in rental fees was collected during the
month of November for Diamond Bar Center rentals. $60,982 was collected in
November 2009.
The Diamond Bar Center was the location for a total of 48 private, business and non-
profit rentals during the month of December 2010. There were 15 church rentals, 4
yoga sessions and 2 Toastmasters meetings. There were also 7 weddings, 2 holiday
recitals, 3 business meetings, 3 Banquets, 3 holiday parties and 5 birthday parties. Also,
there was a memorial service, a cultural gathering, a graduation party and an
appreciation dinner. A total of $48,081.35 in rental fees was collected during the month
of December for Diamond Bar Center rentals. $52,289 was collected in December
2009.
Heritage -- There were 10 rentals of Heritage Park Community Center for the month of
December 2010. Rentals included a church, an ongoing meditation class, a senior
group meeting, an anniversary dinner and a banquet. Total revenue for these rentals is
$1,620. The revenue for December 2009 was $2,250.
There have been 14 rentals of Heritage Park Community Center for the month of
January 2011. Rentals include a church, an ongoing meditation class, 2 birthday
parties, 2 baby showers and a wedding. Total revenue for these rentals is $2,935. The
revenue for January 2010 was $3,415.
Pantera -- There were 4 rentals of the Pantera Park Activity Room for the month of
December 2010. Two of the rentals were Toastmasters meetings and the other two
were baby showers. Total revenue for these rentals is $350. The revenue for December
2009 was $400.
There have been 2 rentals of the Pantera Park Activity Room for the month of January
2011. Both events were birthday parties. Total revenue for these rentals is $255. The
revenue for January 2010 was $145.
Picnic Reservations -- There were 4 picnic reservations made for the month of
December 2010. There were 2 Sycamore Canyon, 1 for Ronald Reagan Park, and 1 at
Pantera Park. The revenue of these picnic rentals is $125. The revenue for December
2009 was $100.
As of January 14, 2011, there have been 9 picnic reservations made for the month of
January 2011. There has been 1 rental for Ronald Reagan Park, 5 Sycamore Canyon,
and 3 at Pantera Park. The revenue of these picnic rentals is $275. The revenue for
January 2010 was $175.
Grants
Staff completed revisions requested from the State for the Land and Water
Conservation Fund and the Recreational Trails Grant. As part of the review of the
Nature Education Facilities Program Grant (prop 84), staff hiked Sycamore Canyon
Park Trail with a state project officer to see the site where we have requested money to
place interpretive signs. This will create a self guided walking tour of Sycamore Canyon
Park Trail, across the street to the Steep Canyon trailhead and on to the Diamond Bar
Center. The interpretive panels will include:
surrounding landmarks, flora and fauna,
watershed and historical information. The 1 i
Washington Street Mini Park request for Prop 84
funds was not awarded. The state project officer
has talked to staff about how to change it to
submit it again for round two of the Prop 84 funds.
Application due date for the second round has not
been announced at this time.
Program Evaluation and Financial Summary
Program Title: Rose Parade
Date: January 19, 2011
Evaluation Prepared by: April Batson, Recreation Coordinator
Summary
The Rose Parade has been an annual trip for the City of Diamond Bar since 1992.
Every year participants receive roundtrip transportation, continental breakfast, official
Rose Parade program, Diamond Bar seat cushion, grand stand seating and a snack on
the way home. Cost of the excursion includes the above amenities, staff costs and bus
parking.
Throughout the years due to the increase in costs for staff, bus and reserved seating,
the fee for the excursion has grown from $46 per person in 1992 to $103 per person in
2011. This trip is not attended on an annual basis by many; it is more of a special trip.
In past years the majority of the registration has been from Diamond Bar residents. This
past year there were only 16 of the 32 participants which were Diamond Bar residents.
The past two years have seen a decline in registration. This is partially due to the
increase in the cost of the excursion and most likely compounded by the decline in the
economy. This past year saw low enrollment probably due to weather. It rained the 2-3
weeks before the parade, when we typically see the most enrollments. It was also
exceptionally cold in December.
Recommendations and Ideas
In order to increase the attendance of the excursion, staff recommends limiting the
years that we go on the excursion. If we offer this trip every year it takes away the
uniqueness of it. Every other year or every 3 years would make it a special trip.
During other years we could go to a float viewing or another parade in the area. This
would decrease the cost of the excursion; however, participants would still be able to
view the floats.
CITY OF DIAMOND BAR
Adult Excursions - Rose Parade
Financial Summary
FY 10-11
Projected General Fund Expenditures
$4,100.79
Projected Revenue
$4,532.00
Projected Prop A
$1,124.25
Difference
-$693.04
Actual General Fund Expenditures
Actual Revenue
Actual Prop A
Difference
$4,583.27
$3,186.00
$1,124.25
-$1,397.27
SUPPLIES (001.5350.41200) $274.99
Projected Amount- $180.00
Food
Seat Cushion 32 @ $5.21 each
$108.27
$166.72
PERSONNEL SERVICES (001.5350.40030) $424.03
Projected Amount - $405.54
1 Recreation Coordinator OT @ 48.46
$424.03
CONTRACT SERVICES (001.5350.45310) $2,760.00
Projected Amount - $3045.25
Programs
Admissions
$285.25
$2,760.00
PROP A EXPENDITURES (112.5350.45310) $1,124.25
Projected Amount- $1124.25
Transportation $1,124.25
Program Evaluation and Financial Summary
Program Title: Candy Cane Craft Fair
Date: December 13, 2010
Evaluation Prepared by: Andee Tarazon, C.S. Coordinator
The Candy Cane Craft Fair took place on Saturday, December 5, 2010. The event was
from 9am to 2pm at the beautiful Diamond Bar Center. 81 crafters participated by
operating 8' x 8' booths. This one day craft fair had free admission, free parking and
hundreds of handmade items.
In addition to the crafters, children ages 5-12 received a chance to participate in making
crafts themselves. Santa's Workshop was available for shoppers to leave their children
with recreation staff while they shopped. This area proved to be very popular
throughout the day with over 150 children participating. Recreation staff also received
high remarks by wearing elf hats while playing with the children.
Staff Recommendations
1. Eliminate 2 spaces inside the GVB to help keep doorways and paths clear.
2. Add cancellation policy to registration form.
3. Continue to use PA system for music in Santa's Workshop.
4. Come up with new ideas to promote the event to Diamond Bar and surrounding
residents.
5. Continue to have the snack bar inside the kitchen.
6. Schedule 2 part time staff to supervise DB 4 Youth snack bar.
7. Continue to operate the event from 9am-2pm.
8. Continue to setup the day before the event.
CITY OF DIAMOND BAR
Candy Cane Craft Fair
Financial Summary As of 12.13.2010
FY 10-11
Projected General Fund Expenditures $4,182.00
Projected Revenue $4,150.00
Difference -$32.00
FY 09-10
Actual General Fund Expenditures $ 4,030.75 $3,417.05
Actual Revenue $ 3,975.00 $4,775.00
Difference -$55.75 $1,357.95
52 Vendors @ $50.00 = $2,600
29 Vendors @ $75.00 = $2,175
PERSONNEL SERVICES $1,553.18
Projected Expenditures - $2,182.00
Part Time (001.5350.40030)
Workers
Leaders
Leaderll
Fcaility Attendants
FT Coordinator (001.5350.40020)
Personal Services (001.5350.40000)
Workers Compensation (40083) @3.0%
Medicare(40085) @1.45%
Social Security (40085) @6.2%
$1,481.93
$109.17
$464.99
$94.77
$483.00
$330.00
$71.25
$20.07
$9.70
$41.48
OPERATING SUPPLIES (001.5350.41200) $895.87
Projected Expenditures - $900.00
Decorations $132.11
Santa's WorkShop $520.21
Supplies $243.55
PRINTING (001.5350.42110) $589.00
Projected Expenditures - $600.00
Flyers/ Postcards $589.00
CONTRACT SERVICES (001.5350.45300) $379.00
Projected Amount - $500.00
Banners $115.00
Directional Signs $264.00
JANUARY PARKS REPORT
TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE
SUPERINTENDENT
SUBJECT: JANUARY PARKS REPORT
DATE: 1/19/11
MEETING DATE: 1/27/11
During the previous months, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
Replaced ice machine waterline and water filters.
Replaced fan belt in exhaust fan above ice machine.
• Installed anew door closer in GVBR section A and adjusted various
latches throughout the GVBR.
• Lubed wheelchair lift.
• Removed graffiti from trail head.
• De -scaled men's room urinals.
• Installed new hinge and re -hung under -sink access panel in upper
women's room.
• Replaced hall sconce light ballast and re-lamped various fixtures
throughout the building.
Replaced the air return blower motor in the "Energy Lab" air handler
HVAC unit.
The Diamond Bar Center was partially closed during the weeks of December 20
and December 27. Some of the maintenance activities that occurred during this
time are as follows:
• Sanded and refinished the GVBR stage floor.
• Cleaned all carpeting.
• Cleaned and sealed all restroom floors.
• Patched and painted miscellaneous wall damage throughout the facility.
• Cleaned arm chairs.
• Fused 1'x1' square dance floor sections into 3'x3' squares to facilitate
easier setup and removal.
Heritage Park
• Repaired and replaced cover for base of security light pole.
• Reset time clocks due to power outage.
• Installed new swing seat and chains.
Installed new garbage disposal in kitchen sink.
Maple Hill Park
• Clean sand from drinking fountain.
• Repaired men's restroom toilet drain and urinal.
• Removed graffiti from men's and women's restrooms.
• Repaired gate at tennis courts.
• Reset time clocks.
Pantera Park
• Re -hung bumper pads inside of batting cages.
• Cleared snack bar drinking fountain drain.
• Re-lamped women's restroom.
• Re -set time clocks.
• Remove graffiti from fence and men's restroom.
Paul C. Grow
• Repaired drinking fountain.
Peterson Park
• Repaired women's restroom toilet and faucet.
• Unplugged men's room urinal.
• Removed graffiti from skate park.
• Cleared drain at field #2 drinking fountain.
• Re -set time clocks.
Ronald Reagan Park
• Cleared men's restroom drain and toilet.
Repaired cover on tennis court electrical box.
• Removed graffiti from men's restroom.
• Replaced basketball nets.
• Re -set time clocks.
Sycamore Canyon Park
• Re -tamped exterior building lights.
California Association
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Park & RecreationvcRgM�Nr
Commissioners &
Board
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Members
O, CALIFORNIA 10,,
Meetings
Suggested
Educational Schedule
All activities are at the Sacramento
Wednesday
Convention Center except the Banquet &
8:15 a.m. - 9:30 a.m.
Social Media: What It's Worth; Top Gun Tools for Organizational Success
Hospitality Reception.
9:30 am. -11:15 a.m.
Conference General Session with Keynote
General Membership Meeting: Thursday,
11:15 a.m. -12:15 p.m.
Capital Rally
March 10, 12:15 p.m. -1:15 p.m. All com-
12:00 noon - 5:00 p.m.
Exhibit I Ied Opening
missioners and board members are urged to
3:00 p.m. - 4:15 p.m.
Cut to the Core! Effectively Managing Budget Cuts, Service Reductions
attend. All members are eligible to run for
& Downsizing; Institutional Knowledge Going Out the Door? Preserve
positions on the Board of llirectors.
Your Community History
4:30 p.m. -5:30 p.m.
How to Communicate with the Other Three Generations; Navigating
The Banquet
through Health and Wellness Legislation; What Matters Most? Hard
The Annual Installation of Officers for
Choices for Challenging Times
2011-2012, Awards for 2010-2011, and
.m. p.
5:30 p - 6:30 m.
CAPRCBM Board Meeting
Scholarship Banquet will be held on Thurs-
5:30 p.m. - 7:00 p.m.
Best of the Best Award Winning Programs Display
day, March 10, 6:30 p.m.- 9:00 p.m. at the
7:30 p.m. - 9:30 p.m.
Conference Welcome Reception
Vizcaya Pavilion and Mansion on 21st and
Thursday
U Streets, Sacramento. Use reservation
8:15 a.m. - 9:30 a.m.
How to Survive a Conference: Orientation for Commissioners &Board Members
form on this page.
8:15 a.m. - 9:30 a.m.
The Power of Partnerships _
9:45 a.m. -10:45 a.m,
Exhibit Hall (Dedicated Viewing/No Sessions)
Booth In Exhibit Hall
11:00 a.m. -12:15 p.m.
Brand Attraction -Parks Make Life Better! Market Parks & Recreation Value;
The California Association of Park & Rec-
Can your Community NOT Afford a Park & Recreation Commission?;
reation Commissioners & Board Members
The Nuts and Bolts of Offering Successful Ballot Measures
(CAPRCBM) Booth will be fully staffed
12:15 p.m. -1:15 p.m.
CAPRCBM General Membership Meeting
throughout the conference. You may par-
2:45 p.m. - 4:00 p.m.
Financial Sustainability -The Time is Naw!; Succession Planning in
ticipate in the raffle that supports the schol-
Challenging Times
arships of CAPRCBM, and interact with
4:15 p.m. -5:30 p.m.
What's Happening in the State Legislature -It Will Affect you!
other Commissioners and Board Members.
6:30 p.m. - 9:00 p.m.
CAPRCBM Banquet at Vizcaya Pavilion and Mansion
(Raffle prizes are drawn on the hour.)
Friday
9:00 a.m. - 10:30 a.m.
Tomorrow's Execative Leaders
9:00 a.m, -12:00 p.m.
Ignite Parks Make Life Better!"'
10:45 a.m. - 12:00 p.m.
Commissioners & Board Members: Do You Really Know Your Park &.
Recreation Department?; Real Leadership for IIard Times
Lunch Break
-
1:30 p.m. - 4:00 p.m.
Building Organizational Strategy to Create Value
5:30 p.m. - 9:00 p,m,
CPRS Award Reception &Banquet
California Association of
Park & Recreation Commissioners & B
Awards and Scholarship Presentation - Installation of Officers-
Banquet Reservation Form - Deadline, February 23, 2011
Thursday, March 10, 6:30 p.m, Reception, 7;90 p.m, Dinne
NAME(s):
Dinner buffet following no+ost reception for award recipient
Please Note: Mail form and enclose check payabP
CABPRCBM does not accept. purchase orders or charge.
Reservations are held at the door. For more informatic
>ard Members
TELEPHONE.
STATE/ZIP:
at $60 00 each, (TOTAL ENCLOSED: !1-
,
, 1840 Prarle City Road, Suite 100, Folsom, CA 95630
sestamped, self-addressed. envelope.
:bm@sbcglobal.net
® VOLUNTARY REQUEST TO ADDRESS THE PARKS AND RECREATION COMMISSION
7-1
SECRETARY OF THE
FROM: ! C' l��
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IN FAVOR OF/AGAINST? A"96C 9
DATE:
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ADDRESS:
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ORGANIZATION:
AGENDA #/SUBJECT:
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I expect to address the Commission on the subject agenda item. Please have the Commission Minutes
reflect my name and address as written above.
Signature:
IN FAVOR OF/AGAINST? A"96C 9
&4,n)7d`J
Rz/l/CS
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I expect to address the Commission on the subject agenda item. Please have the Commission Minutes
reflect my name and address as written above.
Signature: