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HomeMy WebLinkAbout03/24/2016 PRC Agenda - Regular MeetingParks & Recreation Commission AGENDA Thursday, March 24, 2016 7:00 p.m. THE WINDMILL ROOM at DIAMOND BAR CITY HALL - 1St FLOOR 21810 Copley Drive Diamond Bar, California Chairperson Kim Hsieh Vice -Chair Lew Herndon Commissioner Dave Grundy Commissioner Benny Liang Commissioner Manisha Sulakhe Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available forpublic inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance oraccommodation(s) in orderto communicate ata Citypublic meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Windmill Room. and encourages you to do the same. City of Diamond Bar PARKS AND RECREATION COMMISSION MEETING RULES zaa1110111 �y� The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060 between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday. Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060 General Information (909) 839-7060 CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, MARCH 24, 2016 - 7:00 PM THE WINDMILL ROOM at Diamond Bar City Hall -1St Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, LIANG, SULAKHE, VICE-CHAIRMAN HERNDON. AND CHAIRMAN HSIEH A. PRESENTATION OF 2016 YOUTH BASKETBALL SPORTSMANSHIP AWARDS: This award recognizes the team's outstanding efforts in good sportsmanship that was displayed and then rated throughout the just concluded youth basketball season. Seven teams will be presented with awards. This award serves as an incentive for players, coaches and fans to demonstrate positive support and to place the emotional and physical well being of the children ahead of a personal desire to win. B. SELECTION OF CHAIR AND VICE -CHAIR FOR COMMISSION March 24, 2016 PAGE 2 PARKS & RECREATION COMMISSION MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. CALENDAR OF EVENTS: Saturday, March 26 — Easter Egg Hunt — 8:30am — Pancake Breakfast—10:OOam Egg Hunt — Pantera Park, 738 Pantera Drive, Diamond Bar Wednesday, March 30 — State of the City Address — 6:00 — 8:OOpm — The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Tuesday, April 5 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Tuesday, April 12 — AB1234 Training — 6:00 — 8:OOpm — Dinner served at 5:30pm The Windmill Room, 1$t Floor, 21810 Copley Drive, Diamond Bar Thursday, April 14 — Motown Madness Senior Dance — 6:00 — 9:OOpm — The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Saturday, April 16 — City Birthday Party — 11:00am — 6:OOpm — Pantera Park - 738 Pantera Drive — Diamond Bar Tuesday, April 19 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Saturday, April 23 — Earth Day Celebration — 9:OOam — 1:OOpm — 21865 Copley Drive, AQMD Parking Lot, Diamond Bar Tuesday, April 26 — DB4Youth and DB4Youth "In Action" Meeting - 6:OOpm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Thursday, April 28 — Parks and Recreation Commission Meeting - 7:OOpm The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar Friday, April 29 — Arbor Day — 9:30am — Pantera Elementary School, 801 Pantera Drive, Diamond Bar March 24, 2016 1. CONSENT CALENDAR PAGE 3 PARKS & RECREATION COMMISSION 1.1 Approval of Minutes for February 25, 2016 Regular Meeting 1.2 Transmittal of updated Parks and Recreation Commission Handbook 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation 2.2 Parks Report — Anthony Jordan, Parks & Maintenance Superintendent 1. Power Point Presentation 2.3 CIP Projects — Bob Rose, Community Services Director 1. Diamond Canyon Park Construction 2. Design of Heritage Park Community Center Improvements 3. Pantera Park Trail & Steep Canyon Trail 4. Design of Longview Park South & Star Dust Park 5. Longview Park North 6. Larkstone Park Design 7. Peterson Park Rubber Surfacing & Playground Equipment Replacement 2.4 List of pending Commission requests — Bob Rose 3. OLD BUSINESS — None 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 FEBRUARY 25, 2016 CALL TO ORDER: Chairwoman Hsieh called the Parks and Recreation Commission meeting to order at 7:03 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765, PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Ted Owens, Vice Chairman Lew Herndon and Chairwoman Kim Hsieh Commissioner Benny Liang arrived at 7:10 p.m. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Cloris Vargas, Community Services Specialist, and Debbie Gonzales, Administrative Coordinator MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the January 28, 2016 Regular Meeting. C/Owens moved, VC/Herndon seconded, to approve the Minutes of the January 28, 2016 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Grundy, Owens, VC/Herndon, Chair/Hsieh NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Liang 1.2 Acknowledged Transmittal of Thank -You letter to Girl Scout Troop 2864 and Cub Scout Pack 703 for painting project at Ronald Reagan Park — by unanimous consent with C/Liang being absent. FEBRUARY 25, 2016 PAGE 2 P&R COMMISSION 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey 2.1.1 PowerPoint Presentation on Senior Programming — CSS/Vargas VC/Herndon asked for the number of seniors the program provides services to which CSS/Vargas said she would get the number for the Commission. C/Owens asked if some of the seniors participate in other senior clubs and CSS/Vargas responded that the Evergreen, Diamond Age Seniors and Super Diamond Age tend to rotate while the others tend to stay within their groups. 2.2 Parks Report — PMS/Jordan VC/Herndon talked about meeting with the Lorbeer Middle School Principal and happened to mention that he served on the Parks and Recreation Commission and had done a walk-through of the athletic field with PMS/Jordan earlier. The Principal questioned whose responsibility it was to take care of the trees. PMS/Jordan stated that he had a conversation with Leonard Hernandez, PUSD as well as one of their supervisors about that issue. He presented them with a copy of the Joint Use Agreement that does not include trees and it was expressed to those individuals at that time that essentially, everything except the trees on the football field within the fenced area is included. 2.2.1 Power Point Presentation on Summitridge Park — PMS/Jordan VC/Herndon asked if there was any way to save the remaining Alder trees. PMS/Jordan said that once the trees begin their decline there is nothing that can be done except to replace them when they die. Spraying is ineffective on these trees because insects bore to the inside which would require a systemic chemical that would be placed at the base of the tree or injected into the tree but once the metabolism of the tree starts declining it does not move the materials efficiently throughout the tree. C/Grundy asked if the mistletoe was a concern for any of the other trees and PMS/Jordan said yes, that it will be seen in the Ash and Sycamore trees during the fall when the green foliage falls off. When tree trimmers are trimming they are instructed to cut the mistletoe out. If PMS/Jordan sees a tree that is quite infested he will do a special trim to remove all of the mistletoe. Mistletoe is one of two parasitic plants that produce seed and when they are alive they will drop seeds on the trees whichwill sprout in those areas as well. FEBRUARY 25, 2016 PAGE 3 P&R COMMISSION 3. 4. 2.3 CIP Projects — CSD/Rose A. Pantera Park Trail & Steep Canyon Trail — Staff received the plans from the consultant for another plan check and hopes this is the final plan check so that the project can go out to bid. This is the longest plan check process he has been involved in and he expressed to the Public Works Department that for whatever reason the consultant they are using takes about a month to plan check a design whereas most people take about a week. In addition, this consultant finds things they fail to catch during previous plan checks and the plans keep going back and forth which is very frustrating. B. Diamond Canyon Park Construction — Construction continues and the park should be open by next summer or sooner. VC/Herndon was concerned about landscaping that would provide a barrier between the houses and the park and CSD/Rose responded that a six-foot vinyl fence will be installed along the top of the slope and staff is considering it as a "temporary" fence to allow the foliage the opportunity to reach maturity to serve as the buffer between the park and residential yards. CSD/Rose stated that the above two items are the only projects that have anything new to report. 2.4 List of pending Commission requests — CSD/Rose updated the Commission on pending Commission requests. CSD/Rose addressed the question of swings being a part of the Larkstone Park Project and stated that yes, swings are included in the plans. OLD BUSINESS: None NEW BUSINESS: 4.1 Presentation of Plaque from Commission to outgoing Commissioner Ted Owens. 5. ANNOUNCEMENTS: CSD/Rose stated that Manisha Sulakhe who currently serves on the Traffic and Transportation Commission has been appointed to serve on the Parks and Recreation Commission and will join the Commission in March. C/Grundy thanked staff for the reports which are always informative and help the Commissioners understand all of the services and activities staff performs. VC/Herndon said he always appreciates staff's work and reports and for keeping FEBRUARY 25, 2016 PAGE 4 P&R COMMISSION the Commissioners informed. He announced that on March 20 the Diamond Bar Community Foundation will hold its inaugural 1 K -5K Walk/Run. Anyone who is interested in participating can go to www.dbcf.orp and sign up online. C/Liang thanked staff for their. PowerPoint presentations and for all of their hard work. His group uses the Diamond Bar Center almost every other month and all of the comments are that it is the best place to hold a meeting and staff is very polite and very, very helpful. Chair/Hsieh thanked staff for doing an outstanding job. She is so proud of staff for all they do. It is a lot of work and residents enjoy the fruits of staff's labors. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Hsieh adjourned the meeting at 8:02 p.m. The foregoing minutes are hereby approved this day of 2016. Respectfully Submitted, BOB ROSE, SECRETARY Attest: KIM HSIEH, CHAIRWOMAN Parks and Recreation Commission Handbook March 2016 (REVISED 3.01.16) CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION HANDBOOK Table of Contents I. INTRODUCTION...............................................................................................................4 MissionStatement.............................................................................................................4 II. GENERAL INFORMATION CityHistory............................................................................................................................4 Diamond Bar's Form of Government...........................................................................5 CityAdvisory Bodies..........................................................................................................6 CityStaff.................................................................................................................................6 III. COMMISSION MEMBERSHIP AND OPERATIONS IV. COMMISSION ROLE Purpose................................................................................................................................11 Duties.................................................................................................................................11 MeetingProcedures........................................................................................................12 Motions...............................................................................................................................17 Resolutions.........................................................................................................................19 Voting..................................................................................................................................20 StaffResponsibilities.......................................................................................................21 Staff Request Procedures..............................................................................................22 Minutes................................................................................................................................ 22 Commission Recommendations.................................................................................22 City of Diamond Bar Page 2 Parks and Recreation Commission Handbook Revised March 2016 Relations with City Council, Commissions and Committees ............................23 V. LEGAL CONSTRAINTS TheBrown Act...................................................................................................................23 Conflictof Interest...........................................................................................................23 Disqualification from Commission Decisions ............................. ........................... 24 PublicRecords Law..........................................................................................................24 Discrimination and Equal Protection........................................................................24 DueProcess........................................................................................................................25 VI. PARKS AND RECREATION FACILITIES AND ACTIVITIES ParkFacilities.....................................................................................................................25 SchoolFacilities................................................................................................................29 Other Recreation Facilities............................................................................................30 Recreation Opportunities..............................................................................................30 VII. APPENDIX CityTelephone List..........................................................................................................36 Commission Phone Numbers......................................................................................37 Description of Commissions/Committees..............................................................37 Statementof Principles..................................................................................................38 Policiesfor Service...........................................................................................................38 Diamond Bar Organization Chart...............................................................................40 Community Services Department Organization Chart.......................................41 City of Diamond Bar Page 3 Parks and Recreation Commission Handbook Revised March 2016 im"O HR U11 061i' This handbook is intended to give you an orientation of your role as a Parks and Recreation Commissioner. It includes an overview of the Commission's role and responsibilities and the structure and procedures of Diamond Bar's Municipal Government. The handbook also provides an overview of the Parks and Recreation programs. Diamond Bar Commissioners are vital to the City's organization and its efforts to meet the needs and interests of the Community. It is hoped this handbook will assist you as a member of the team. The City Council and staff are most appreciative of your time and efforts. MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — Li Advice to the City Council ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibilityto meet the ever-changing interests of our diverse, multi- cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission ......................................................................................... Approved May 27, 1999 II. GENERAL INFORMATION History of Diamond Bar - As with many Southern California communities, Diamond Bar's recorded history began with a 4,340 -acre Spanish land grant deeded by Governor Alvarado to Jose del la Luz. The land was divided into parcels, which changed hands many times prior to 1900. In 1918, Frederick E. Lewis bought most of the original Rancho Los Nogales area to establish a cattle ranch and registered the Brand of Diamond Bar with the Department of Agriculture. City of Diamond Bar Page 4 Parks and Recreation Commission Handbook Revised March 2016 In 1956, Transamerica Corporation paid $10 million to purchase 8,000 acres of Diamond Bar Ranch from the Bartholome Family. Transamerica formed a master - planned community that would eventually become home to some 56,365 people. The first model homes were built at the north end of town in 1960 and a development "boom" was begun. The first effort to gain local voice in government began with the formation of the Diamond Bar Homeowners Association in 1964. The name was changed in 1986 to the Diamond Bar Improvement Association (DBIA) to serve the community as a whole. Between 1964 and 1989, the DBIA represented the community before various county agencies on matters of development and accepted responsibility for enforcing covenants, conditions and restrictions (CC&R's) on the deeds of all residential tracts. In 1976, the Los Angeles County Board of Supervisors created the Diamond Bar Municipal Advisory Council (MAC) to provide a focal point for community input to county government. Diamond Bar is a typical suburban bedroom community with limited commercial or industrial land. Commercial acreage is primarily developed with uses designed to serve residents of the community. Today's Diamond Bar is a young, upscale residential community of about 54,764 situated among meandering hills and valleys of Brea Canyon covering 14.9 square miles, it is located at the junction of the "57" and "60" freeways. Diamond Bar's Form of Government - The City of Diamond Bar was incorporated April 18, 1989 as a general law City with a Council/Manager form of government. The City Council is composed of five members elected for overlapping four year terms by Diamond Bar residents. It is the governing body of the City, vested with regulatory and corporate power. The City Council establishes policy and is ultimately responsible to the people for the actions of the local government. Diamond Bar's organizational structure consists of a Mayor and a Mayor Pro -tem selected by the City Council. The Mayor is the presiding officer of the Council for a period of one year, with the Mayor Pro -tem as the position's backup. Because of the complexity, diversity and quantity of issues facing the City Council, Commissions are asked for input in the decision-making process. City of Diamond Bar Page 5 Parks and Recreation Commission Handbook Revised March 2016 rqnql��� There are two types of advisory bodies; one established by City ordinance of a permanent nature. The duties, responsibilities and scope of authority are set forth in the enabling ordinance. The other type of advisory body is created by a Resolution of the Council to serve a particular function for the City. The primary purpose of both Commissions and Committees is to gather information, weigh public opinion, and examine issues in-depth in order to make a recommendation to the City Council. City Staff - City Manager — The City Manager is responsible for the administration of the City's government. He/she is appointed by the City Council, serves as the City's Treasurer and appoints Department Heads and employees to provide services to the community. City Clerk - The City Clerk has the responsibility of conducting all municipal elections, providing administrative support to the City Council, recording their actions and maintaining records for review. The City Clerk is also the Records Supervisor. Departments - Diamond Bar's organization consists of the following Departments: • Administration which includes City Clerk, Public Information, Public Safety, Emergency Operations and Human Resources. • Finance Department • Information Systems Department • Community Development Department • Engineering / Public Works Department • Community Services Department The City contracts for Police, Fire and Building & Safety services. Department Directors and contractors are responsible to the City Manager. The City Manager directs the work of all departments by direction of the City Council. INi�iF��r�rh►�IGX�:(�7►�i�il�rLlzt�C�yai79�I�T�7;]�:7��i[+]i:E't Membership - The Parks and Recreation Commission consists of five (5) members, each of whom shall City of Diamond Bar _ Page 6 Parks and Recreation Commission Handbook Revised Mardi 2016 be a resident of the City of Diamond Bar. Each member of the Parks and Recreation Commission shall be appointed by one member of the City Council. If a member of the City Council fails to make an appointment within thirty days of a vacancy, a majority of the City Council shall appoint to fill the unexpired term of the vacancy. The terms of office for the Commission shall be two -years expiring on February 28th of even numbered years. Each member of the Parks and Recreation Commission shall be deemed to have resigned from his/her position on the Commission ninety (90) calendar days after the succession of the City Council person who appointed the Commissioner. That position will be deemed vacant and available for appointment for the otherwise unexpired term, if any. Officers - The Parks and Recreation Commission shall, at its first regular meeting in March of each calendar year, elect a Chairperson and Vice -Chairperson from among its appointed members for a term of one year. The Commission may create and fill such other offices as may be deemed necessary. Chairperson - The Chairperson shall be the Presiding Officer at all meetings of the Commission. In the absence of the Chairperson, the Vice Chairperson shall preside. In the absence of both the Chairperson and the Vice -Chairperson, the Commission shall elect a temporary Presiding officer to serve until the arrival of the Chairperson or Vice - Chairperson or until adjournment. The Chairperson shall sign resolutions and documents approved by the Commission at meetings when he or she is in attendance. In the event of his or her absence, the Vice - Chairperson shall sign all such documents as have been adopted and approved. In the absence of the Chairperson and the Vice -Chairperson, the temporary Presiding officer shall sign all such documents as have been approved and adopted during the meeting at which he or she presided. The Chairperson or Presiding officer is responsible for the maintenance of order and decorum at all times. No person should be allowed to speak who has not first been recognized by the Chair. All questions and remarks should be addressed to the chair. Vice -Chairperson - The Vice -Chairperson, in the Chairperson's absence or inability to act, shall take the place of and perform all duties of the Chairperson. City of Diamond Bar Page 7 Parks and Recreation Commission Handbook Revised March 2016 The Chairperson may appoint special subcommittees and ad-hoc committees of less than a quorum of the Commission. Subcommittees and ad-hoc committees may then meet to carry out their assigned tasks and meetings will be arranged by staff. Vacancies If a vacancy occurs, other than by expiration of a term, an appointment to fulfill the unexpired remainder of the term shall be made within thirty days by the Councilmember who appointed, or had the opportunity to appoint, the Commissioner whose position was vacated. If that Councilmember fails to appoint within the thirty -day period, a majority of the City Council shall appoint to fill the vacancy. If a member of the Parks and Recreation Commission is absent from three (3) consecutive regular meetings, or from more than fifty percent (50%) of the regular meetings in any one (1) year, the office of said Commissioner shall thereupon be deemed vacant and the Secretary to the Commission shall immediately inform the City Council thereof. Any member of the Parks and Recreation Commission may be removed without cause during his/her term of office by a four-fifths vote of the City Council. No such member may be removed during the initial three months of any term of office for which he/she is appointed except by unanimous vote of the City Council. Quorum - A quorum consists of a majority (3) of the members of the Commission and is sufficient to conduct business. Motions may be passed 2-1 if only 3 Commissioners are in attendance. A quorum is required for the conduct of business at any meeting whether it is a regular, adjourned or special meeting. While a Commissioner is expected to be present at all meetings, if he/she knows in advance that his or her attendance is not possible, he or she should notify the Commission Secretary. If a majority of Commissioners will not be present to allow for a quorum, staff representatives and news media shall be notified by a written notice. The door at the meeting room should also be posted with this information. City of Diamond Bar Page 8 Parks and Recreation Commission Handbook Revised March 2016 Meetings - Regular Meetings - The Parks and Recreation Commission meets on the fourth Thursday of each month at 7:00 p.m. at City Hall, 21810 Copley Drive as specified in a Resolution adopted by the Commission. The meeting time and place may be changed with 24-hour notice duly given to the public and media to accommodate specific needs. Adjourned Meetings - If, for any reason, the business to be considered at a regular meeting cannot be completed, the Commission may designate a time and date for an adjourned meeting. Any matter to be considered at the regular meeting may be processed at an adjourned meeting. The adjournment must be announced to the public present at the time and recorded in the minutes. A notice of adjournment must be posted near the door of the room where the meeting was held within 24 hours of said adjournment. Any meeting may be adjourned to a time, place, and date certain, but not beyond the next regular meeting. Once adjourned, the meeting may not be reconvened. Special Meetings - Special meetings shall be open to the public and held at such time and place as the Commission determines. Special meetings may be called by the Chairperson or majority of Commissioners orthe Secretarywith notice given to the City Council and media at least 24 hours prior to the special meeting. The notice of the meeting must specify the time and place of the meeting and the business to be transacted and only matters specified in the notice may be considered pursuant to Section 54956 of the California Government Code. Study Sessions - Study sessions, often called "work sessions" are usually informal, though public. They are usually scheduled as adjourned regular meetings and have a separate agenda. Notice of all meetings shall be made pursuant to California Government Code Sections 54950, et seq., and agendas shall be posted as required by law. All regular and adjourned meetings, study sessions and special meetings of the Commission shall be open to the public. .1 it 1 . •:. U. The Commission Secretary is responsible for preparation and distribution of the agenda City of Diamond Bar Page 9 Parks and Recreation Commission Handbook Revised March 2016 and supporting documents prior to each meeting. The Order of Business of each meeting shall be as contained in the Agenda prepared by the Secretary. The Agenda shall be a listing by topic of subjects which shall be taken up for consideration and disposition in the order established by Commission policy. However, with the unanimous consent of the Commission, items may be taken out of order. Any person wishing to place an item on the Agenda shall advise the Secretary no later than 12:00 Noon on Wednesday of the week preceding the meeting at which he or she wishes the item to be considered. No matters other than those on the Agenda shall be finally acted upon by the Commission; provided, however, that matters not on the Agenda but deemed to be emergencies or of an urgent nature by any Commissioner, the City Manager or the Secretary may be submitted for Commission consideration and action in accordance with state law. The Commission packet will be available by 4:00 p.m. on the Monday preceding the Commission meeting on Thursday. Compensation - The Commission will be compensated for attending regularly scheduled, adjourned or special meetings, in the amount of Forty-five ($45.00) dollars per each Parks and Recreation Commission Meeting actually attended during any calendar month to a maximum of One Hundred Thirty -Five ($135.00) dollars per month, per Resolution No. 90 — 75A of the City Council of Diamond Bar. The Commission Secretary is responsible for processing warrants for payments and Commissioners will be paid on a monthly basis. Each. Commissioner has the right and opportunity to waive his or her right to be compensated and a letter of waiving that right must be sent to the City Manager. Reimbursement - The Commission may receive reimbursement for travel, meals, lodging and related expenses incidental to the performance of their official duties, including attendance at seminars, conferences or training courses. Prior approval is required to be obtained from the City Council for attendance at seminars or conferences. All other expenses require City Manager approval. Said expenses may by advanced to Commissioners or otherwise paid in accordance with policies, established by City Council. The Secretary to the Commission will handle all paperwork necessary to receive compensation. City of Diamond Bar Page 10 Parks and Recreation Commission Handbook Revised March 2016 The Community Services Director shall be the Secretary to the Parks and Recreation Commission. Purpose- As urpose- As defined in Diamond Bar Municipal Code 2.32.030, the purposes of the Commission are: 1. To coordinate all of the recreation and leisure activities of the City. 2. To provide for the establishment and maintenance of sound recreation and parks programs. 3. To ensure the efficient operation of all recreation and park facilities within the City. 4. To encourage a sound and well-rounded program of activities to serve the recreational, park, leisure time and related needs of people within the City. Duties - The duties of the Commission are: 1. To identify the recreational, leisure time and other people -oriented needs and aspirations of the community and shall be responsible for analyzing alternative methods of fulfilling the needs and aspirations and to present alternate solutions or recommendations for action. 2. To act in an advisory capacity to the City Council and City Manager in all matters pertaining to public recreation and people -related activities and to cooperate with all governmental agencies and civic groups in the advancement of sound recreational planning and programming. 3. To recommendjoint recreational programming, and to render assistance regarding the terms of contractual agreements and recommend policies and procedures governing the use of recreational facilities. 4. To interpret the community park, recreational and leisure time programs to public officials and to the general citizenship in order to promote City of Diamond Bar Page 11 Parks and Recreation Commission Handbook Revised March 2016 understanding and financial support from public and private sources. 5. To recommend the establishment of general policies with respect to recreation and parks. 6. To advise in the acquisition, development, beautification and maintenance of recreation and park facilities in the City as part of a sound master plan in keeping with community needs and future growth. 7. To advise in the preparation of the annual budget and the long-range recreation and parks capital improvement budget. Meeting Procedures - The following steps are recommended for the efficient conduct of meetings: Call to order: Every meeting shall be called to order by the Presiding officer. In the absence of both the Chairperson and Vice -Chairperson, the meeting shall be called to order by the Secretary, whereupon the Secretary shall immediately call for the selection of a temporary Presiding Officer. "1B The order of roll call shall be alphabetical with the Chairperson called last, and the Secretary shall enter the names of those present in the Minutes. Public Comments: Public Comments is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on the agenda. The speaker may complete a voluntary request to address the Commission form and hand same to the Secretary. All matters under consent items on the agenda are considered routine and will City of Diamond Bar Page 12 Parks and Recreation Commission Handbook Revised March 2016 be acted upon without discussion unless a Commission member or member of the audience has a question or would like to discuss an item. In that event, the Chairperson will remove that item from the Consent Calendar and place it for separate consideration. Presentation by Members of the Commission: Any Commissioner may bring before the Commission any new business. These matters need not be specifically listed on the Agenda, but action on such matters must be deferred until a subsequent meeting unless acted upon pursuant to California Government Code Section 54954-2. Points of Order: The Presiding Officer shall determine all Points of Order subject to the right of any member to appeal to the Commission. If any appeal is taken, the question shall be "Shall the decision of the Presiding Officer be sustained?" in which event a majority vote shall govern and conclusively determine such question of order. Decorum and Order - Commission Members: Every Commissioner desiring to speak shall address the Chair and, upon recognition by the Presiding Officer, shall confine himself or herself to the question under debate. Every Commissioner desiring to question the administrative staff shall address his or her question to the Secretary who shall be entitled either to answer the inquiry directly or to designate some member of staff for the purpose. A Commissioner, once recognized, shall not be interrupted while speaking unless called to order by the Presiding officer, unless a Point of Order is raised by another Commissioner or unless the speaker chooses to yield to questions from another Commissioner. - If a Commissioner is called to order while speaking, he or she shall cease speaking immediately until the question of order is determined. If ruled to be in order, he or she shall be permitted to proceed. If ruled to be not in order, he or she shall remain silent or shall alter his or her remarks so as to comply with rules of the Commission. City of Diamond Bar Page 13 Parks and Recreation Commission Handbook Revised March 2016 Commission Members shall accord the utmost courtesy to each other, to City employees, and to the public appearing before the Commission and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments and statements as to motives and personalities. Any Commissioner may move to require the Presiding Officer to enforce the rules, and the affirmative vote of a majority of the Commission shall require him or her to so act. Members of the Commission shall not leave their seats during a meeting without the consent of the Presiding Officer. Participation of Presiding Officer: The Presiding officer may move, second, and debate from the Chair, subject only to such limitation of debate as is imposed on all Commission Members, and shall not be deprived of any of the rights and privileges of a Commission Member by reason of acting as Presiding officer. However, the Presiding Officer is primarily responsible for the conduct of the meeting. If he or she desires to personally engage in extended debate on questions before the Commission, the Presiding Officer should consider turning the Chair over to another member. Decorum and Order - Employees: Members of the Administrative Staff and employees of the City shall observe the same rules of procedure and decorum applicable to members of the Commission. The Secretary shall insure that all City employees observe such decorum. Any staff member, including the secretary, desiring to address the Commission or members of the public shall first be recognized by the Chair. All remarks shall be addressed to the Chair and not to any one individual Commissioner or public member. Decorum and Order - Public: Public members attending Commission meetings shall observe the same rules of order and decorum applicable to the Commission. Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Commission or while attending the Commission meeting shall be removed from the room by the sergeant -at -arms if so directed by the Presiding City of Diamond Bar Page 14 Parks and Recreation Commission Handbook Revised March 2016 officer, and such person may be barred from further audience before the Commission. Unauthorized remarks from the audience, stomping of feet, whistles, yells, and similar demonstrations shall not be permitted by the Presiding officer, who shall direct the sergeant -at -arms to remove such offenders from the room. Aggravated cases shall be prosecuted on appropriate complaint signed by the Presiding Officer. Enforcement of Decorum: The Secretary shall be ex -officio sergeant -at -arms of the Commission and shall carry out all orders and instructions given him or her bythe Presiding Officerfor the purpose of maintaining order and decorum. Any person disrupting Commission proceedings may be deemed guilty of a misdemeanor, and upon conviction thereof, shall be punished by fine or imprisonment or both. Upon instructions from the Presiding Officer, it shall be the duty of the Secretary or his or her representative to eject any person from the meeting. Personal Privilege: The right of a member to address the Commission on a question of personal privilege shall be limited to cases in which such member's integrity, character, or motives, are assailed, questioned, or impugned. Personal Interest: No member prevented from voting by personal interest shall remain on the dais during the debate and vote on any such matter, unless permitted by the Chair. In the event of such conflict, the member shall publicly state the grounds for the record and upon acceptance by the Chair shall leave his or her seat during debate on the issue. Limitation of Debate: No member shall be allowed to speak more than once upon any one subject until every other member choosing to speak thereon shall have spoken. No member shall speak for a longer time than five minutes each time he or she has the floor, without the approval of majority vote of the Commission. City of Diamond Bar Page 15 Parl<s and Recreation Commission Handbook Revised March 2016 Dissents and Protests: Any member shall have the right to express dissent from or protest any action of the Commission and have the reason entered in the minutes. Such dissent or protest to be entered in the minutes shall be made in the following manner: "I would like the minutes to reflect that I am opposed to this action for the following reasons ... ". Procedures in Absence of Rules: In the absence of a rule to govern a point of procedure, Robert's Rules of order shall govern. Manner of Addressing the Commission: Any person desiring to address the Commission shall proceed to the podium and wait to be recognized, he or she shall state his or her name and address for the record and shall limit his or her remarks to the questions under discussion. All remarks and questions shall be addressed to the Chair and not to any individual Commission Member, staff member or other person. No person shall enter into any discussion without being recognized by the Presiding Officer. Time Limitation: Any public member addressing the Commission shall limit his or her address to five (5) minutes unless further time is granted by the Chairperson. Addressing the Commission after Motion is Made: After a motion has been made or after a public hearing has been closed, no person shall address the Commission without first securing permission by a majority vote of the Commission. Written Correspondence: The Secretary is authorized to receive and open all mail addressed to the Commission as a whole and give it immediate attention to the end that all administrative business referred to in said communications and not necessarily requiring Commission action may be disposed of between meetings. Any communication requiring action will be reported to the Commission at its next City of Diamond Bar Page 16 Parl¢ and Recreation Commission Handbook Revised March 2016 regular meeting together with a report and recommendation of the Secretary. - Announce the item and what is to be discussed. - Ask staff to present the report. - Ask the Commission if they have questions for staff. - Open the item for public discussion. - Invite those in favor of the item to speak. - Invite those in opposition to the item to speak. - Ask staff if anywritten communications have been received and, if so, have them read or summarized into the record. - Ask the Commission if they have questions for staff or public. - Turn the item over to the Commission for discussion. - After a motion is made and seconded, the matter may be discussed by the Commission. If there is no second, the motion dies. Amendments may be made by proposal of new motions but are only effective upon receiving a second. Discussion of an amendment may only take place after a motion has been made and seconded. The amendment must be voted upon by the entire Commission and if defeated, then the original motion will be voted upon. Motions: The substance of a motion is presented bythe moving Commissioner, requires a second, and normally only requires a majority or a quorum (like most Resolutions). A roll call vote is not necessary, but a roll call in all instances is appropriate. Processing of Motions: When a motion is made and seconded, it shall be stated by the Presiding officer before debate. A motion shall not be withdrawn by the mover without the consent of the member seconding it and the approval of the Commission. The Presiding officer may at any time, by majority consent of the Commission, permit a member to introduce an Ordinance, Resolution, or motion out of the City of Diamond Bar Page 17 Parks and Recreation Commission Handbook Revised Manch 2016 regular Agenda order. Division of Question: If the question contains two or more divisible propositions, the Presiding officer may, and upon request of a member shall (unless appealed), divide the same. Precedence of Motions: When a motion is before the.Commission, no motion shall be entertained except the following which shall have precedence in the following order: a. Adjourn b. Fix hour of Adjournment C. Table d. Previous Question e. Amend f. Postpone Motion to Adjourn (not debatable): A motion to adjourn shall be in order at any time except as follows: a. When repeated without intervening business or discussion, b. When made as an interruption of a member while speaking, C. When the previous question has been ordered, and d. While a vote is being taken. A motion to adjourn "to another time" shall be debatable only as to the time to which the meeting is adjourned. Motion to Fix Hour of Adjournment: Such a motion shall be to set a definite time at which to adjourn and shall be undebatable and unamendable except as to time set. Motion to Table: A motion to table shall be used to temporarily by-pass the subject. A motion to table shall be undebatable and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be City of Diamond Bar Page 18 Parks and Rea eation Commission Handbook Revised March 2016 "taken from the table" at any time prior to the end of the next regular meeting. Motion for Previous Question: Such a motion shall be used to close debate on the main motion and shall be undebatable. If the motion fails, debate shall be reopened; if the motion passes, a vote shall be taken on the main motion. Motion to Amend: A motion to amend shall be debatable only as to amendment. A motion to amend an amendment shall be in order, but an amendment to amend an amendment to an amendment shall not be in order. An amendment modifying the intention of a motion shall be in order, but an amendment relating to a different matter shall not be in order. A substitute motion on the same subject shall be acceptable, and voted on before a vote on the amendment. Amendments shall be voted first, then the main motion as amended. Motion to Continue: Motions to continue to a definite time shall be amendable and debatable as to propriety of postponement and time set. Resolutions: Resolutions should be in written form before the Commission. The appropriate motion is "I move that Resolution No. be adopted." Reading of the title is not legally required. Upon seconding, a vote is taken. A roll call vote is the desirable procedure on all resolutions. Resolutions Prepared in Advance: Where a resolution has been prepared in advance, the procedure shall be: motion, second, discussion, vote and result declared. It shall not be necessary to read a resolution in full or by title except to identify it. Any member may call for a roll call vote or require that the resolution be read in full. Where a Resolution has not been prepared in advance, the procedure shall be to City of Diamond Bar Page 19 Parks and Recreation Commission Handbook Revised March 2016 instruct the staff to prepare a Resolution for presentation at the next meeting as follows: motion, second, "no objections? - so ordered". Urgency Resolutions: In matters of urgency a Resolution may be presented verbally in motion form together with instructions for written preparation for later execution. After the Resolution has been verbally stated, the voting procedure for Resolutions prepared in advance shall be followed. Urgency Resolutions shall be avoided except when absolutely necessary. Voting - Question to be Stated: The Presiding Officer may verbally restate each question immediately prior to calling for the vote. Following the vote, the Presiding Officer may verbally announce whether the question carried or was defeated. The presiding officer may also publicly state the effect of the vote for the benefit of the audience before proceeding to the next item of business. Voting Procedure: On the passage of every motion, the vote shall be taken by voice or roll call and entered in full upon the record. The order of voting shall be alphabetical with the Chairperson voting last. Roll Call Voting: Resolutions shall be considered by roll call vote. Any other questions before the Commission shall not require a roll call vote unless demanded by any member before the negative has been put. It shall not be in order for members to explain their vote during roll call. Any member may change his or her vote before the next order of business. Every member shall vote unless disqualified for cause accepted by vote of the Commission or by opinion of the City Attorney. Self -disqualification, without approval, which results in a tie vote shall be avoided as thwarting Commission City of Diamond Bar Page 20 Parks and Recreation Commission Handbook Revised March 2016 action, but no Commission member who abstains shall in effect consent that a majority of the quorum may act for him or her. Tie votes shall be lost motions and may be reconsidered. Reconsideration: Any member who voted with the majority may move a reconsideration of any action at the same meeting. After a motion for reconsideration has once been acted on, no other motion for reconsideration thereof shall be made without unanimous consent of the Commission. Staff Responsibilities - The Community Services Director lends technical support to the Commission and serves as the Secretary to the Commission. He or she provides the data, information and professional counsel to the Commission while serving as liaison between policy formulation and implementation of same through administrative procedures. The Community Services Director is primarily responsible for administering the day-to- day operation and functions of the Community Services Department within the policies and guidelines as established by the City Council and the City Manager. It is also the responsibility of the Community Services Director to function as communicator between staff, the Commission and the City Manager. The Community Services Director will facilitate clear, concise and efficient communication of all direct questions, comments, and requests for information between the Commission, City Manager and staff as well as similar requests between individual Commission members and individual staff. The City Manager will assign additional staff to assist the Commission in a technical and professional capacity, as needed. It is not expected that every staff recommendation will be followed; however, because of staff's technical knowledge, full consideration should be given to their recommendations. Staff members make objective recommendations without consideration of personal or political consequences. Following a staff report or recommendation to the Commission, staff is at liberty to make the same recommendation to the City Council via the City Manager, even though the Commission may have taken a different position. City of Diamond Bar Page 21 Parks and Recreation Commission Handbook Revised March 2016 AIT Commissioners' requests for information from staff requiring extensive time commitments will come through the Commission as a whole at a regular meeting during Commissioners Comments. If a Commissioner considers the request an emergency, and time allows, he shall attempt to obtain the Chairperson's approval to direct the request to the Community Services Director. If the Chairperson is unavailable, then the Commissioner may directly contact the Community Services Director. The Community Services Director will then report to the Commission at the next regular meeting the nature of the request and the action taken. When a request is made by a Commissioner for copies of correspondence or information, then all Commissioners shall be sent copies of the same information. Each Commission may adopt rules and procedures to accomplish its duties. These rules are subject to City Council approval. Minutes - Minutes are taken at all Commission meetings, transcribed and included in the following agenda packet. Once approved, the minutes are forwarded to the City Council for their information. Minutes are then kept as the official record for the Parks and Recreation Commission's actions and are open for public review. Unless the reading of the minutes of the previous meeting is requested by a majority of the Commission, such minutes may be approved without reading if the Secretary has previously furnished each Commissioner with a copy thereof. The minutes shall consist of a clear and concise statement of each and every action including the motions made and the vote thereon. Reasons for making a motion, or voting, debate and audience reaction are generally irrelevant for purposes of the minutes. Such items may be included if considered to be particularly relevant or otherwise necessary by the Secretary in the first instance and by the Commission in the final instance. The Secretary shall have exclusive responsibility for preparation of the minutes, and any direction for changes in the minutes shall be made only by action of the Commission. All actions of the Commission are of an advisory nature and are forwarded to the City Council by staff. A review of each recommendation is conducted by City Council and City of Diamond Bar Page 22 Parks and Recieatlon Commission Handbook Revised March 2016 the City Manager for possible placement on a future City Council agenda. The Commission may only recommend items to Council that are included on regular agendas and are duly voted upon by a majority of the Commission. It is the Community Services Director's responsibility to forward all Commission recommendations to the City Manager. Relations with City Council, Commissions and Committees - In areas where there is an overlap of jurisdiction between various Commissions, it is important that a liaison be developed to insure consideration of the different viewpoints and to minimize duplication of effort. Joint meetings with the City Council and other Commissions and committees may be mutually beneficial whenever two bodies are simultaneously addressing the same topic. VA 01:10A 4WOURIJAMUlk, The Brown Act "All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, except as otherwise provided in this chapter." (Government Code Section 54953) The law requires that meetings, at which a quorum of the Commission is in attendance, must be open to the public. Agendas must be posted 72 hours prior to regular meetings and they must contain a brief description of each item to be discussed in language understandable to the public. No action, or commitment, may be taken on items which are not on the posted Agenda. No discussion may occur regarding an item which is not posted on the Agenda. Items brought up by the general public may be presented, but there will be no discussion held or action taken. The Commission may refer the item to staff. Every Agenda must provide an opportunity forthe public to address the Commission. A copy of the Brown Act is available in the City Clerk's office. Conflict of Interest - In compliance with the Political Reform Act, the City of Diamond Bar adopted a Conflict of Interest Code on October 3, 1989. It states that newly designated Commissioners must file a Conflict of Interest Statement within thirty (30) days of appointment and City of Diamond Bar Page 23 Parks and Recreation Commission Handbook Revised March 2016 thirty (30) days after leaving office. Forms are obtained from the City Clerk's office and must be filed with the City Clerk, no later than the due date. Disqualification from Commission Decisions - As a Commissioner, if a matter in which you have a financial interest comes before the Commission on which you serve, and the decision will naturally affect that financial interest, you must disqualify yourself from all participation. This means you may not discuss the matter with your colleagues, may not participate in deliberations concerning the matter, must abstain from voting, and refrain from any attempt to influence the decision on this matter. Commissioners should leave the room while the matter is under consideration in order to avoid violating these prohibitions. The financial interest leading to abstention must be identified and recorded by the Secretary. If a reason is not offered, the Chairperson should request it. There are two exceptions to the general rule. The first exception is that a Commissioner will not be disqualified if the decision will affect the Commissioner's financial interest in the same manner it will affect the public generally. The second exception is that a Commissioner may be advocates on their own behalf, provided that they do this as any other citizen would. Personal interests are defined as real property or businesses owned entirely by a Commissioner and his/her immediate family, and businesses managed entirely by a Commissioner, spouse, or both. City officials should seek the advice of the City Attorney before becoming involved in any Commission decision wherein there is the possibility of conflict of interest. It is desirable to guard against even the suspicion of unethical conduct by any City official. City officials should be careful to avoid any act or statement that might be misconstrued. Their official behavior should appear to all concerned, to be above reproach. Public Records Law - The Government Code of the State of California provides that all official records of the City are open for inspection by any interested citizen at reasonable times. All Commission minutes and supporting documents are public records and are available for public review and copying. Discrimination and Equal Protection - All rules, regulations, laws, services, and facilities must apply equally to all persons and not give favor to any segment of the community. Similarly, all policies and ordinances City of Diamond Bar Page 24 Parks and Rea eation Commission Handbook Revised March 2016 of the City must afford equal protection to all facets of the Community. Due Process - Governmental procedures and processes generally provide that an affected party has a right to be heard and to present testimony during required public hearings. Unfair determinations, such as bias, predetermination, refusal to hear, etc., may invalidate a Commission action. Diamond Bar Park Facilities - This facility, located in picturesque Summitridge Park, is surrounded by lush landscaping, breathtaking views of the San Gabriel Valley, and includes colorful gardens; look -out points to enjoy the beautiful vistas; and a walking path that connects with several trails leading to the Center. Highlights of the 22,500 square foot facility include: Banquet room that accommodates up to 438 people for dining or 822 people for meetings. There are specialized rooms for recreational programs such as aerobics and dance, a craft room for various City - run arts programs and a dedicated Senior room for Senior activities that can be scheduled seven days per week. DIAMOND CANYON PARI(— Scheduled to Open Summer, 2016 3338 S. Brea Canyon Road This new park, which is currently under construction, is located at the corner of Diamond Bar Blvd and Brea Canyon Rd. This park has two tot lots, two picnic shelters, exercise equipment, pedestrian bridge, small parking lot, walking paths, and a botanical garden. The park is 4.3 acres with usable space of 2.5 acres. This park will serve as the trailhead for the future Crooked Creek trail. Located adjacent to Castle Rock Elementary School, this 3.4 acre park is one of the oldest in the City. It contains a youth baseball diamond with lights, and a City of Diamond Bar Page 25 Pada and Recreation Commission Handbook Revised March 2016 parking lot with 36 spaces. It also contains the Heritage Park Community Center, a basketball court, picnic facilities (3 tables/3 barbecue braziers), wheel chair accessible tot lot (children's play area with equipment), restrooms and five drinking fountains. A � l 7-1-T E This 4 -acre neighborhood park is located across the street from Maple Hill Elementary School. It has three lighted tennis courts, one basketball court, a wheel chair accessible tot lot, picnic facilities (10 tables/3 barbecue braziers), restrooms and two drinking fountains. Its parking lot has 35 spaces. PAUL C. GROW PARI( 23281 E. Forest Canyon Drive This neighborhood park occupies 5.0 acres and contains a tot lot, picnic tables, and barbecue stands. This park was developed adjacent to Quail Summit School through a Joint Powers Agreement between the City and the Walnut Valley Unified School District. It has 10 parking spaces in addition to street parking. ADA park improvements were completed in 2007. LONGVIEW PARI( NORTH 1071 Longview Drive This small park is .8 of an acre in size and contains a tot lot and park benches. LONGVIEW PARI( SOUTH 1631 Longview Drive This .89 acre park has a tot lot, small basketball court, turf volleyball area, picnic tables, benches and a barbecue. PANTERA PARK 738 Pantera Drive This is the largest developed park in the City, with 15.5 developed acres. There is a 1,000 sq. ft. meeting room, concession stand, restrooms, wheel chair accessible children's area, 3 lighted basketball courts with roller hockey court overlay, 2 lighted tennis courts and 2 lighted ballfields/soccer fields, 2 picnic City of Diamond Bar Page 26 Parks and Recreation Commission Handbook Revised March 2016 shelters with tables and barbecues and 166 parking spaces. A trail leads to the 7.5 acre undeveloped hill top. In November 2012, the City's first off -leash dog park opened. The 1.35 -acre plot of land offers a small dog park for dogs under 25 lbs. and a large dog park for dogs over 25 lbs. Both areas are fenced and offer amenities such as an ADA accessible walkway, trash receptacles, doggie waste bags, covered benches and drinking fountains with attached pet bowls. The dog park is open daily from sunrise to sunset. This park occupies 9 acres. It has two lighted softball diamonds, a wheel chair accessible tot lot, two picnic pavilions, 2 barbecue braziers, picnic tables, and restrooms. It has 7 acres of undeveloped hillsides and a parking lot with 48 spaces. This is also the site of the Skate Park, which has a 10,000 square foot skating surface designed for skateboards and in-line skates. Atrail is located on the east side of the park and nicknamed the Diamond Bar Sunset Vista Trail. RONALD REAGAN PARI( 2201 S. Peaceful Hills Road This park occupies 6 acres. It has 3 lighted tennis courts, 1 lighted basketball court, a large wheel chair accessible play area for children, picnic facilities (1 sheltered area, 11 tables, 2 cooking areas, and 6 barbecue braziers), and restrooms. The parking lot has 33 spaces. STARDUST PARI( 1323 Stardust Drive Park benches and a tot lot are located on this .91 acre park. SILVERTIP PARK 904 Longview Drive This 2.98 acre park has a tot lot, picnic tables, barbecues, benches and a turf play area. It also contains the trailhead for the Silver Tip trail, which leads to the Pantera Park trail. City of Diamond Bar Page 27 Parks and Recreation Commission Handbook Revised March 2016 This small neighborhood park occupies 2.0 acres and has a large wheel chair accessible play area for children, picnic table and drinking fountain. SUMMITRIDGE MINI PARI( 1309 Summitridge Drive This 1.04 turf area also provides access to the Summitridge trail system. SUMMITRIDGE PARK 1425 Summitridge Drive This hilltop park commands panoramic views of northern Diamond Bar, including the undeveloped Tres Hermanos and upper Sycamore Canyon areas. It occupies 26 acres and has a baseball field, grass field and is home of the Diamond Bar Center. It is also home to three trails; the Ridge Route trail found at the end of the cul-de-sac on Clear Creek Canyon Drive at Steep Canyon Road. The Canyon Loop trail found at the Southern California Edison easement on the east side of the Dare Court cul-de-sac. The Canyon Loop trail connects to the Ridge Route trail. The Grand View trail is at the northwest portion of Summitridge Park and is under construction. When completed, it will connectto both the Ridge Route and the Canyon Loop trails. SYCAMORE CANYON PARI( 22930 Golden Springs Drive This is the largest and most natural park in the City, although 50 of its 54 acres are presently undeveloped. On its developed 4 acres, a creek runs through the park. It also contains one baseball diamond, two wheel chair accessible tot lots, picnic shelter and facilities (13 tables and 8 barbecue braziers), five drinking fountains and restrooms. Its parking lot has 72 spaces. A trail leads to the undeveloped area of the park and to the trail head located on Diamond Bar Boulevard. The Mesa portion of the trail has a landscaped habitat area and exercise equipment for public use. City of Diamond Bar Page 28 Pai vs and Recreation Commission Handbook Revised March 2016 aadmzd�� 1: . ■ Located at the corner of Lincoln Avenue and Washington Street, this 15,000 square -foot park features a tot lot with rubberized surfacing, picnic tables and benches, decomposed granite walkways, small turf area, and rock seating walls featuring tiles decorated by several dozen of the park's neighborhood children. LARKSTONE PARK— (Undeveloped) Larkstone Drive at Dab Court 20668 Larkstone Drive Currently in design phase by Lennar Homes Its 2 acres are presently undeveloped, located next to South Point Middle School. School Facilities Pomona Unified School District facilities: Armstrong Elementary School 22750 Beaverhead Dr. Golden Springs Elementary School 245 Ballena Dr. Diamond Point Elementary School 24150 Sunset Crossing Rd. Lorbeer Junior High School 501 S. Diamond Bar Blvd. (Note: Lighted Football/Soccer field) Pantera Elementary School Diamond Ranch High School 801 Pantera Dr. 101 Diamond Ranch High School Dr. Walnut Valley Unified School District facilities: Castle Rock Elementary School 2975 Castle Rock Rd. Maple Hill Elementary School 1350 Maple Hill Rd. Walnut Elementary School 841 Glenwick Ave. City of Diamond Bar Evergreen Elementary School 2450 Evergreen Springs Dr. Quail Surnmit Elementary School 23330 Quail Summit Dr. South Pointe Middle School 20671 Larkstone Dr. Page 29 Parks and Recreation Commission Handbook Revised March 2016 (Located in Diamond Bar) Chaparral Intermediate School 1405 Spruce Tree Dr. Other Recreation Facilities - Diamond Bar Golf Course: Diamond Bar High School 21400 Pathfinder Rd. An 18 -hole, 72 -par golf course. It is open to the public and is operated by the Los Angeles County Parks and Recreation Department. The course also has club house facilities available for rent by the public. Diamond Bar Pony League Facilities: This "park" is actually 4 improved baseball fields owned and maintained by the Diamond Bar Pony League Association. "The Country" Parlc: This oak and walnut tree dotted canyon occupies 132.7 acres within "The Country", a private gate -guarded community. The park has 16.4 developed acres that includes a tennis club. Diamond Bar/Walnut YMCA 22600 Sunset Crossing Road/1673 Maple Hill Road The Diamond Bar/Walnut YMCA has two baseball fields and a community building for recreation activities (Sunset Crossing) and an aquatics/health & fitness facility (Maple Hill). Recreation Opportunities - The City of Diamond Bar's Community Services Department offers a variety of recreational activities for all age groups throughout the year. In addition, various recreation facilities such as banquet rooms, picnic areas and athletic facilities are available for reserved use for events such as wedding receptions, birthday parties, sports activities, etc. at reasonable hourly rates. The Department strives to offer excellent service to the community and is always willing to consider suggestions. A quarterly Community Recreation Guide is mailed to each City resident throughout the City of Diamond Bar Page 30 Parks and Recreation Commission Handbook Revised March 2016 year. Each guide provides a current listing of recreational activities, which enables the public to conveniently select the programs that meet their needs. A sample of activities offered to the community is listed below by age group: Leisure Classes - A variety of over 200 classes are offered throughout the year for different ages and skill levels. Professional instructors are selected in their area of expertise. Classes are offered at City parks and facilities, as well as private offsite locations. Class sessions vary in time, size, length of class, and fees, which are established with the input of the instructor. Listed are samples of Youth, Adult and Senior classes, which are offered by the Community Services Department. Senior classes offered are coordinated with the Mt. San Antonio College Community Services Department. These programs have no fee for the participants. Youth Classes Tiny Tots Preschool Martial Arts Gymnastics Ballet Soccer Bowling Tennis Golf Youth and Adult Sports - Adult Classes Jazzercise Martial Arts Yoga/Pilates Online & hands on Computer Ballroom Dancing Digital Photography Tennis Senior Classes Healthy Aging — Posture & Flexibility, Slow Movement, and Fitness Sewing & Design Drawing Art Gardening Computers The Community Services Department offers various opportunities for residents to be involved in various youth and adult sports. Youth sports programs are based on age and are offered on a seasonal basis. Adult sports programs have both competitive and recreation levels of play and are offered throughout the year. Youth Sports Coed Indoor Soccer Coed Baseball Coed Basketball City of Diamond Bar Page 31 Adult Sports Men's Basketball Coed Volleyball Table Tennis Parks and Recreation Commission Handbook Revised March 2016 Summer Day Camp is an eleven week program designed to involve children between the ages of 6-12 years in a fun, active, educational and safe environment. Camp excursions include major excursions to amusement parks, the beach, a baseball game and minor excursions to go swimming, bowling and skating. Camp activities include crafts, sports, games and special events. Weekly sessions begin in June and run through August. Summer Volunteen Program - The Community Services Department Youth Volunteen Program is a leadership training program for boys and girls ages 13 through 15, residing in Diamond Bar, who are interested in receiving work experience and training in recreation. Volunteens are assigned as aides to summer programs such as Day Camp, Youth Baseball, Tiny Tots, Seniors, and Concerts in the Park. All applicants must be available June through August and volunteer a minimum of 15 hours per week. Qualified applicants are required to complete an application and participate in an interview to be eligible to participate. Adult and Senior Excursions - Exciting excursions are offered throughout the year for families, adults and seniors. Excursions include round trip deluxe motor coach transportation and snack and beverage are provided for the return home. Sample excursions include the Hollywood Bowl, 4th of July Spectacular with Fireworks, Rose Parade with official Rose Parade guide and continental breakfast, and gambling trips to Indian Casinos. Special Events - The Community Services Department offers a variety of exciting special events throughout the year. Arbor Day: The Community Services Department plans an annual Arbor Day Celebration to honor the City's status as a Tree City U.S.A. The ceremony includes a special tree planting, presentations by students from Pantera Elementary School, and recognition of the Poster Contest winner from Pantera Elementary School. Birthday Celebration: The month of April brings the Annual Birthday Celebration to Pantera Park In coordination with the Regional Chamber of Commerce - San Gabriel City of Diamond Bar Page 32 Parks and Recreation Commission Handbook Revised March 2016 Valley, and numerous community service organizations, this event provides a day of games, rides, food and entertainment for the entire family. Popular attractions at the Birthday Celebration include Carnival Rides, Car Show, Public Safety Display, Business Showcase, and "Going Green" area and a disaster preparedness area. This event serves as a great fund raising opportunity for local non-profit service organizations. Easter Egg Hunt: This special event brings together the efforts of the Community Services Department and Diamond Bar Breakfast Lions Club with the Annual Easter Egg Hunt at Pantera Park. Over 1,000 boys and girls enjoy the challenge of hunting for plastic decorated eggs. Separate hunting areas are provided for ages: parent assisted, 4 and under, 5-6, 7-8, 9-10, and 11-12. Children should be on the look out for the Easter Bunny and his friends the "Peeps". Summer Concerts in the Parlc: The seven week concert series runs from June through August on Wednesday evenings from 6:30 p.m. — 8:00 p.m. The concerts are held at Sycamore Canyon Park. The concert series features a variety of music styles including Top 40, Caribbean, Swing, Latin, Country, Broadway and Rock -n -Roll. Movies "Under the Stars": The movies take place on Wednesday evenings at dusk after the Concerts in the Park. The movies run seven weeks. All movies are "G or PG" rated and are family oriented. Please come and join us for this whole night of fun! Fourth of July Fireworks Show: The 4th of July Fireworks Show features a variety of meal choices and fine musical performances. The festivities also include a kid zone area and picnic games. The night is capped off by a 25 minute fireworks show that lights up the Diamond Bar sky in a patriotic fashion. Halloween Festival: The month of October brings together both children and adults at the Annual Haunted House and Fall Fun Festival at Heritage Park. Over 300 volunteers from Diamond Bar High School and Diamond Ranch High School directly participate in the coordination and operation of this successful special event. The Hall of Horrors is open for two nights to frighten all who dare to enter. The Fall Fun Festival offers a safe and fun alternative to trick or treating on Halloween night. Veterans Day: The City hosts an annual Veteran Recognition Ceremony. Veterans are recognized with a commemorative plaque by the Diamond Bar City Council in a special ceremony that takes place at the Diamond Bar Center. The event includes musical entertainment, military displays and refreshments. Winter Snowfest : This event is held at Pantera Park on a selected Saturday during the City of Diamond Bar Page 33 Parks and Recreation Commission Handbook Revised March 2016 month of January from 10:00 a.m. until 4:00 p.m. This event features entertainment, food booths, game booths, crafts, a snow play and sledding areas and a visit by the event mascot, Flurry the sledding Penguin. Candy Cane Craft Fair: This event is held on a Saturday in December at the Diamond Bar Center from 9:00 a.m. — 2:00 p.m. This one day craft fair has free admission, free parking, and hundreds of local crafters featuring handmade items. City of Diamond Bar Page 34 - Parks and Recreation Commission Handbook Revised March 2016 OJIM199401" City of Diamond Bar Page 35 Parks and Recreation Commission Handbook Revised March 2016 City of Diamond Bar Telephone List James DeStefano, City Manager City Council Office CI1t'l44 ;K11 Tommye Cribbins COMMUNITY DEVELOPMENT Greg Gubman, Director of Community Development PUBLIC WORKS David Liu, Director of Public Works Bob Rose, Director of Community Services Debbie Gonzales, Administrative Coordinator Christy Murphey, Recreation Superintendent Anthony Jordan, Parks & Maintenance Superintendent Claude Bradley, Facilities Maintenance Supervisor Jason Williams, Senior Facilities Maintenance Worker Dave Seiler, Parks & Maintenance Inspector/Technician Monique Saliu, Community Services Coordinator (DBC) Alison Meyers, Community Services Coordinator Crystal Knox, Community Services Coordinator Andee Tarazon, Community Services Coordinator Cloris Vargas, Recreation Specialist/Seniors Mickey McKitrick, Recreation Specialist/Athletics Robin Crawford, Administrative Assistant (DBC) City of Diamond Bar Page 36 839.7011 839.7010 E:r-36-7110 17 839.7031 839.7041 839.7061 839.7060 839.7074 839.7063 376.0794 839.7059 376.0187 839.7065 0.171113VA 839.7067 839.7068 839.7073 839.7070 Parks and Reoeation Commission Handbook Revised March 2016 Dave Grundy (Lyons) (909) 860.6472 365 Covered Wagon Drive Lew Herndon (Tye) (909) 860.4072 22853 Rio Lobos Road Kim Hsieh (Lin) (909) 773.2904 801 Rexford Ct. Benny Liang (Herrera) (909) 396.8185 1450 Spruce Tree Drive Manisha Sulakhe (Low) (909) 496.3666 22826 Rio Lobos Road DESCRIPTION OF COMMISSIONS/COMMITTEES Planning Commission - Comprised of five members, the Planning Commission reviews all development issues (tract maps, specific plans, hillside development, etc.) to assure they conform with the General Plan. Many actions of the Planning Commission are final, unless appealed to the City Council Traffic and Transportation Commission - Comprised of five members, the Traffic and Transportation Commission reviews local traffic conditions and recommends to the City Council appropriate actions to deal with traffic issues. City of Diamond Bar Page 37 Parks and Recreation Commission Handbook Revised March 2016 Statement of Principles - The proper operation of Diamond Bar government requires that: 1. Public officials are independent and impartial in their judgments and actions. 2. Decisions and policies are made in the proper channels of the governmental structure. 3. Public office, whether appointed or elected shall not be used for personal gain. 4. The public have confidence in the integrity and openness of its government and public officials. Policies for Service - The City Council has, therefore, adopted the following policies: 1. Respect the importance of American ideals of government and the rule of the law. 2. Work for the common good of the City of Diamond Bar and its citizens and not for any private interests. 3. Provide fair, equal and courteous treatment for all persons and matters coming before the Council or any Commission. 4. Learn and study the background and purposes of important items of business before voting. 5. Perform faithfully all duties of office, including attendance at Commission training sessions. 6. Refrain from disclosing any confidential information concerning the City of Diamond Bar Page 38 Parlcs and Reaeation Commission Handbook Revised March 2016 government of the City of Diamond Bar. (For example: personnel, negotiations, litigation.) 7. Avoid accepting any gifts, or favors, or promises of future benefits, which might compromise or impair independence of judgment or action. 8. Refuse to approve any breach of public trust or improper attempts to influence any pending matter. 9. File a Conflict of Interest Statement with the City of Diamond Bar within ten (10) days of appointment as a public official. Make sure all "financial interests" are disclosed as required. Thereafter, file appropriate Conflict of Interest Statements as required by law. 10. Disclose financial interests, which are likely to be materially affected by the City's or Commission's decision, when performing City duties. 11. Refuse to vote, appoint a person, commit the City, and enter into a contract or otherwise make City decision in which you have a disqualifying financial interest. 12. Refuse to negotiate, advise, make recommendations, conduct research, or prepare any analysis or reports concerning City decisions in which you have disqualifying financial interest. 13. Decline any employment incompatible with public duty or resign from his/her position as a public official, elected or appointed. 14. Recognize that repeated disqualification demeans the value of our service to the City. If this is occurring, resignation would be appropriate. City of Diamond Bar Page 39 Parks and Recreation Commission Handbook Revised March 2016 \\ \ !\wu\\\ f _ |! p }_- ( /; \® !! )( ; �� {{§`: {) u \ CL}){jj \\ j,m i{( 41 \\u 4 : 41 TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: March 17, 2016 MEETING DATE: March 24, 2016 Community Recreation Guide The Spring 2016 Recreation Guides are available at City Hall, the Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar Public Library. A PDF of the Spring 2016 guide is also available online at www. Diamond BarCA.gov. Contract Classes Winter Contract Classes -- The Winter session began on January 2 and concluded on March 11. As of March 15, there were 663 students enrolled in 192 classes. Kidz Love Soccer extended their classes to March 30 to make-up classes that were cancelled due to rain. Tennis Anyone will also be extending their classes to March 24 due to rain. Spring Contract Classes -- The Spring semester began on March 12 and will run thru May 27. As of March 15, there are 226 students enrolled in 181 classes. New classes this semester include K -Pop X Fitness, DB Dance Drill Team, Workplace Safety, Let's Learn Spanish, and Basketball Skills Camp. Youth Programs Tiny Tots -- The Spring Session themed "Building Friendships" will start on Monday, March 28. Both classes at the Heritage Park Tiny Tots are full with a waiting list. This session includes the annual excursion to the La Habra Children's Museum in May and Graduation for the 5 year olds in June. In March they are busy preparing for their spring celebration where they will make Boo -Boo Bunnies (made with wash cloths and can be used with ice to relieve the pain of boo-boos) and hunt for eggs. DB 4Youth "In Action" -- Elections will be held at the March meeting on Tuesday, March 22. Due to Spring Break the March meeting was moved from March 29 to March 22. There are thirteen candidates running for seven different positions. The 6th, 7th and 81h Grade Dance -'Trek through the Stars!' is ready to go on May 13. Dance cards are printed and will be delivered to Chaparral, South Pointe and Lorbeer in April. Video games will be added to the event. Life size cardboard cut-out of characters from Star Wars "The Force Awakens" and Captain Kirk and Spock from "Star Trek" will be set up as part of the decorations. The youth attending the dance will be able to take selfies with any or all of the characters throughout the evening. The 6th 7th and 8th graders will choose to dance or play/watch the games or take selfies. Volunteens -- Applications were available online starting Monday, February 22 and will be accepted until Thursday, April 14, 2016. This is the first year we have done online applications only. At the time of this report staff has received 25 applications. Summer Day Camp -- Diamond Bar residents began registration on Monday, March 14. There was a steady stream of parents coming in the Diamond Bar Center all morning. On this first day of registration, Week 10 (going to Disneyland) was the most popular with 86 registered. Each week is limited to 100 campers. There was a total of 495 registrations in all the weeks with 55 of those weeks being completed online. A total of 1,100 campers can be registered for all the weeks of Summer Day Camp. Open registration will begin on Monday, April 11. Camp will start on Tuesday, May 31 (the day after Memorial Day). As of Thursday morning, March 17 there are 688 registrations completed. Youth and Adult Sports Adult Basketball -- The current season is scheduled to end on April 24. Games are played at Diamond Bar High School and South Pointe Middle School. The spring season will begin with practice games in May. There are 22 teams in the league this season. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $21 per week for the officials. Adult Volleyball -- There are 21 participants currently enrolled in the program, which began February 8. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Skate Park -- The skate park averages 9 users per hour on weekdays, with 8 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 12 participants), Thursday (average of 12 participants), and Sunday (average of 13 participants) evenings. Open play takes place from 6-10pm on Tuesdays, Thursdays, and Sundays. Youth Basketball -- The 58 teams in the program played their final games on March 12. The coveted Sportsmanship Award will be presented to seven teams this season. Each award-winning team has been invited to attend the Parks & Recreation Commission meeting on March 24. Also invited to the presentation, are the eight members of the 13-14 year old Sportsmanship Team that represented the City of Diamond Bar's basketball program in the 2016 SCMAF-San Gabriel Valley basketball tournament. Youth Indoor Soccer -- There are currently 120 children enrolled in the program, with only 24 spots left available. Games begin April 9 and continue through June. Participants will practice and play games on Saturdays at Mt. Calvary Lutheran School. The $89 registration fee includes a jersey, trophy, and eight games. Field Attendants -- This month, field attendants spent most weeknight shifts assisting with youth basketball practices. On the fields, they had a few issues with a flag football program encroaching upon permitted users and had to relocate them. Field attendants also discovered some clogged drinking fountains and burned outfield lights during their maintenance inspections. Adult Excursions March 12, 2016 - Getty Center & Picnic Lunch -- The excursion Sold Out with 45. The day began with a 45 -minute tour of the unique architecture and gardens of the Getty Center. Tours were followed by a casual, picnic lunch of turkey, pastrami or smoked ham & cheese, along with chips, cookie and drink. Participants had the rest of the afternoon to spend perusing the museum's art galleries, architecture, gardens and shop. This excursion included roundtrip transportation, Getty tour, box lunch and a snack on the way home for $42/person. Spring Adult Excursions -- This Spring we will be going to Peterson Auto Museum & the Grove on April 23. Currently there are 15 enrolled. Excursion includes roundtrip transportation, museum tour and a snack on the way home for $42/person. On May 21, we will be visiting Tanaka Farms & the Irvine Spectrum. Currently there are 9 enrolled. Included are roundtrip transportation, farm tour, a 1 Ib. basket of strawberries and a snack on the way home for $40/person. Senior Programs Attached is the Quaterly CDBG report that lists senior participation in our senior programs. Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center, Heritage Park and City Hall. The classes vary from computer to exercise and fine arts—most are filled to capacity. The spring session began on February 22 and will conclude June 10. There are 707 seniors signed up for Mt SAC classes in Diamond Bar and 270 are Diamond Bar residents. Highlight class of the month: Healthy Aging, Posture and Flexibility (Senior Yoga) Currently there are 34 registered seniors in this popular Mt. SAC class. Twenty typically attend each class meeting. Class is held at Heritage Park 7:30-8:30am and at the Diamond Bar Center on Thursdays from 6-8pm. Seniors who've taken this class have said that the class has improved stress levels, their balance, agility and so much more. These types of classes are the most recommended exercise for seniors, teaching them to relax and ultimately become healthier and calmer. Senior Seminars 3/7 Battle of the bulge - 8 participants 3/14 Good Sleep for Emotional Well Being - 11 participants 3/28 Day in the life in the ER - 4 participants Senior Activities and Services • Bridge every Wednesday - 8-10 per session • Mahjong every Wednesday - 35 per session average • Bingo every Tuesday and Friday - 175 per session average. • Complimentary Legal Services 3/2 - 5 appointments were booked for March March 10, 2016 - Senior 50's Sock Hop Dance -- 115 seniors dressed up in their 50's attire at the Sock Hop on March 10thl This lively senior dance at the Diamond Bar Center featured Keith Johnson as our DJ and BC Continental serving a delicious buffet dinner. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Senior Citizen's Club has 262 members. They meet each Tuesday with approximately 170 at each meeting at the Diamond Bar Center this month. • The Diamond Bar Evergreen Club has 335 members. They hold classes throughout the week at the Diamond Bar Center. • The Diamond Age Seniors has 190 members. They meet each Monday, Wednesday, and Friday. • The Sunshine Seniors has 820 members on their books; 200 attended their programs on a regular basis this month. They meet the second and fourth Sunday of each month and every Saturday morning. • The Super Diamond Age Seniors has 195 members. They meet each Tuesday, Thursday, and Friday. Senior Excursions March 4, 2016 - Orchid Show — This was a trip of 35 passengers who headed to Santa Barbara for the annual Orchid Show at the Earl Warren Fairgrounds. There were hundreds of orchids on display and many more were available for purchase. There were demonstrations and speakers as well. After the show everyone enjoyed free time in Downtown Santa Barbara. The fee for this excursion was $38 per person. March 16, 2016 - Valley View Casino — 53 seniors spent the day at Valley View Casino in Valley Center. Each participant paid $22 for the excursion and received $25 in slot play credit from the casino as part of their bus group incentive program. 331d Annual Easter Egg Hunt -- The City of Diamond Bar and the Diamond Bar Breakfast Lions Club are proud to invite you and your family to join us at our 33rd Annual Easter Egg Hunt on Saturday, March 26, 2016. This FREE fun -filled event will be at Pantera Park (738 Pantera Drive). Separate egg hunting areas will be set up for children based upon their age with the hunt starting at 10am sharp! Children need to bring their own basket to carry their eggs, and to be on the lookout for a special appearance by the Easter Bunny and his friends the "peeps"! Pancake breakfast and pictures with the Easter bunny will be available to purchase starting at 8:30am. 27th City Birthday Party -- The City will celebrate 27 years of incorporation on Saturday, April 16, 2016 from 11am-5pm (rides until 6pm) at Pantera Park. Applications for community organizations to participate in the event were sent out the week of February 8 with a deadline of Friday, March 4, 2016. Non-profit community organizations can participate by operating a food booth, carnival ride, kidzone game, teen action zone game or have an information booth. Additional applications are available on the City's web site. 41 applications have been processed. Nominations for Diamond Bar Outstanding Volunteer were also mailed to community organizations and have a deadline of Friday, March 11, 2016. The categories are Youth (Age 17 and under) and Adult (Age 18 and over). Save the Date! Arbor Day -- Friday, April 29— 9:30am at Pantera Elementary School In honor of the City of Diamond Bar's designation as a Tree City U.S.A., children from Pantera Elementary School will celebrate Arbor Day with special presentations and participation in an exciting tree planting ceremony. The ceremony will also include recognition of the 2016 Pantera Elementary School Poster Contest winner. Everyone is invited to join us for this special event. Facility Rentals Diamond Bar Center -- The Diamond Bar Center was the location for a total of 35 private, business and non- profit rentals during the month of February. There were 12 church rentals, 2 Toastmasters meeting, 2 Sunshine senior events, 2 seminars, 7 meetings and 1 banquet. There were also 4 weddings, 2 Cuinceanera, 1 birthday and 2 memorials. A total of $80,798.75 in rental fees was collected during the month of February for Diamond Bar Center rentals. In February 2015 a total of $48,228.54 was collected. The first Saturday dates we have available are in December of 2017. Residents are able to reserve 24 months in advance and nonresidents are able to reserve 20 months in advance. Heritage Room -- There have been 7 rentals of Heritage Park Community Center for the month of March. Rentals include 4 church rentals, 1 baby shower and 2 birthday parties. Total revenue for these rentals is $1,405.50.The revenue for March 2015 was $1,930.00. Pantera Room -- There have been 2 rentals of Pantera Park Community Center for the month of March. Rentals include 1 birthday party and 1 memorial. Total revenue for these rentals is $561.00. The revenue for March 2015 was also $561.00. Picnic Reservations --As of March 13, 2016 there have been 20 picnic reservations made for the month of March. There have been 3 at Ronald Reagan, 2 at Peterson, 3 at Pantera Park, 4 at Heritage, 1 at Maple Hill and 7 at Sycamore Canyon Park. The revenue from these picnic rentals is $725.00. The revenue for March 2015 was $750.00. City of Diamond Bar Senior Programs Quarterly C.D.B.G. Performance Report October -December 31, 2015 Senior Clubs Attending 564 Drawing Class Diamond Bar Senior Club 1,815 Tai Chi/Slow Stretch M Evergreen Seniors 1,075 Social Clubs with Purposeful Activity 1,014 Sunshine Seniors 1,290 Mobility Through Exercise Diamond Age Seniors 975 Tai Chi Th Super Diamond Age 825 Th 119 Total 5,980 186 Handcrafted Needlework Senior Excursions Date Participants Palm Springs Aerial Tramway 10/07/15 54 $2,106 Fantasy Springs- Level 1 11/12/15 52 $1,144 City of Redlands Tour 11/18/15 0 $0 Castway's 12/2/15 45 $2,745 Total 151 $5,995 Heritage Park Community Center Senior Classes Exercise Class TTh 564 Drawing Class M 125 Tai Chi/Slow Stretch M 325 Total Social Clubs with Purposeful Activity 1,014 Diamond Bar Center Activities 100 Mobility Through Exercise MWF 1,105 Tai Chi Th 679 Watercolor Th 119 Drawing Th 186 Handcrafted Needlework Th 125 Total 2,214 Seminars and Workshops How To Navigate Your HMO 9 Stress & Caregiving: Effecting Ways to Reduce Stress 4 Mental Health First Aid Certificate 8 Balance & Memory 19 Exercise & Stretching 19 Fall Prevention 0 Let's Talk Dementia: Silverado Nexus Program 19 Social Clubs with Purposeful Activity 1 Health Fair 100 Wills & Trusts 7 Medical & Long Term Care 5 The Facts about Annuities 5 Legal Appointments 17 Total 213 Activities Board Games/Cards W 265 Bingo T -F 3,025 Total 3,290 Special Events Monster Bash 159 Holiday Dance 247 Total 406 Total Participants 13,268 October -December 31, 2015 MARCH PARKS REPORT TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: MARCH PARKS REPORT DATE: 3/16/16 MEETING DATE: 3/24/16 During the previous month, the Community Services Maintenance Staff has been working on various tasks throughout the City. The following is a brief recap of routine maintenance items completed. Diamond Bar Center • Replaced 172 up -lights in the GVBR. • Repaired/replaced coupler on boiler pump motor to restore heat to the facility. • Serviced water feature weekly (contractor). • Performed monthly emergency generator test. • Repaired interior drinking fountain. Grandview Trail • Repaired damaged trail rules sign damaged by the wind. Heritage Park • Re-lamped exterior women's restroom. • Cleared drain in Tiny Tot restroom. • Installed new Tiny Tot banner. • Performed various plumbing repairs in exterior men's and women's restrooms including sinks, toilets and urinals. • Installed new sand trap and drainage sump for drinking fountain adjacent to basketball courts. Staff dug a 36"x72" hole with a rented auger before installing the sump and covering it with gravel. The drinking fountain drain was then plumbed to the sand trap which in turn was plumbed to the sump. Longview South Mini -Park • Removed damaged pedestal mounted picnic table. (New picnic tables will be installed when the park is renovated.) • Replaced metal trash can. • Replaced basketball court nets. Maple Hill Park • Cleared sinks in women's and men's restrooms. Pantera Park • Cleared drain in men's restroom urinal. Paul C. Grow Park • Painted fire engine play structure. • Scraped, patched and painted fascia boards on park restroom building. Ronald Reagan Park • Cleared drain in men's restroom urinal. Starshine Park • Repaired play equipment shade sails by replacing clevis pins at their anchor points. Pins appeared to have been improperly installed when new causing them to loosen. Steep Canyon Trail Head • Repaired fence rail on the trail. • Serviced trash can at trailhead. Sycamore Canyon Park • Fabricated and installed a monument stand at the trailhead. Staff created two "picture frames" out of steel and welded on a''/;' steel backing plate. The frames were then mounted at a 45 degree angle onto 5' long steel posts that were mounted in the ground after the entire assembly was powder coated a bronze color. Granite dedication plaques were lastly epoxied in place. • Repaired drinking fountain. • Assisted with security camera installation at park building. City Hall/Library • Performed monthly emergency generator test. • Repaired the electric trailer brakes on the Hi -Lo trailer. • Re-lamped ten (10) interior light fixtures. • Repaired neon sign in Library teen area. • Replaced sacrificial graffiti film in Library men's room. • Performed monthly carpet cleaning in City Hall spaces. Citywide • Assisted with the removal of a downed limb from the roadway on Grand Ave. • Assisted with the setup and operation of the Senior Food Drive. • Inspect and fill doggy bag dispensers at all parks and trial heads. Wash, fuel and service as needed all City pool vehicles. • Inspected fire extinguishers and first aid kits at all City Facilities. • Replaced graffiti damaged glass in four (4) off-site City Information display cases. • Deliver Commission packets. • Removed American flags from Diamond Bar BI. posted for President's Day holiday. • Transported Easter supplies in anticipation of the upcoming Easter Egg Hunt. Park Walkthrouqh Schedule The Parks and Maintenance Superintendent will be performing park walkthroughs monthly commencing on the Monday two weeks prior to the Parks and Recreation Commission meeting. Walkthroughs will have mid-morning start times. Start times and dates will be flexible to accommodate any Commissioners who would like to attend. Inspection locations may change as issues or new projects arise that may be of interest to the Commission. Please review the schedule below and feel free to contact me with any questions or concerns. The schedule will be as follows: January (Com. Lew Herndon) Paul C. Grow/Lorbeer Middle School February Summitridge Park March Sycamore Canyon Park April Heritage Park May Maple Hill Park June District 39 Mini -Parks July Ronald Reagan/Starshine August Grandview Trail/Summitridge Trails September Pantera Park October Washington Street Park November Peterson Park December Sycamore Canyon Creek/Trails Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director] Date: March 16, 2016 Meeting Date: March 24, 2016 Re: CIP Projects Up -date Steep Canyon Trail Connector & Pantera Park Trail — The plans have been submitted for the fourth round of plan check. After plan check is completed, the plans will go out to bid for a contractor to construct the trails. The Steep Canyon Connector will result in a trail from the top of the stairs at Steep Canyon that connects to the Canyon Loop Trail. The Pantera Park Trail will result in a trail going up the steep slope above the dog park at Pantera Park. It will also include a set of concrete stairs leading down the slope from Pantera Drive. These trails will probably not be constructed until fall, 2016. Diamond Canyon Park — Construction of this park continues. It should be completed and open for public use by next summer. Design of Heritage Park Improvements — The consultant team has developed a concept plan for a new outdoor restroom building with added storage space. Staff is now reviewing the concept plan to determine if it will be incorporated into the renovation plan for the park. Design of Longview Park South & Star Dust Park Improvements — City staff has requested that the consultant, Architerra Design Group, conduct value engineering to the plans to save on the construction costs. Architerra is now working on the second round of those plan revisions. Also, City staff has submitted a grant application for Star Dust Park. If the grant is awarded, the City will have the funds necessary to complete other park CIP projects. One of the criteria for the grant is that the project must be "shovel ready". Star Dust Park qualifies because CEQA requirements have been met and the construction documents can be completed by early March, 2016, which is the expected grant award timeframe. The project at Longview South will continue utilizing the funds approved in the 2015/16 FY budget. Rubber Surfacing at Peterson & Heritage Parks — The rubber surfacing at Heritage Park has been completed. At Peterson Park, the contractor excavated the rubber surface and found that several of the posts on the play equipment had rusted through below the surface. The tot lot is now closed and will need to be replaced. Staff released an RFP to obtain a design team to complete construction documents to replace the play equipment and two proposals have been received. Staff is currently reviewing the proposals. Installation of Swings at Longview Park North — The team from ICG, Inc has completed the survey work and has completed the concept plan for this project. A two -bay swing set for 2 to 12 year-old children and the expansion of the accessible play area are a part of this project at Longview Park North. Also, the ADA accessible walkway from Longview Drive to the tot lot has been re -designed. The rubber surfacing under the existing play equipment has already been replaced. Larkstone Park Design & Construction — Lennar Homes has completed the first round of plan check and are now up -dating the park plans. Grading of the development site is under way. Staff believes that once the park plans have been approved by the City, Lennar will move quickly to construct the park. 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